Henrico County Public Schools public meetings in 2020
23 substantive meetings from 2020, with official agendas or minutes and plain-English summaries.
Work Session - 1:00 p.m.
The School Board will review proposed updates to the 2018-2025 Strategic Plan and receive a health committee update. The session also includes actions regarding student readmissions, religious exemptions from compulsory education, and revisions to school authority policies.
- Proposed updates to the 2018-2025 Strategic Plan
- Revisions to Policy P6-01, 'School Authority'
- Readmission request for Student Case No. 19-20-S-2
- Religious exemption requests for Student Case Nos. 20-21-RE-5 and 20-21-RE-6
- Release from compulsory attendance request for Student Case No. 20-21-CA-01
Work Session -1:00 p.m.
The Henrico County Public Schools Board will approve the meeting agenda, enter a closed session to discuss employee contracts and litigation, and then vote on several action items including administrative appointments, personnel actions, the FY2019‑2020 school activity funds audit, and the 2021 legislative agenda. The board will also receive updates on the health committee, 2020 membership and class size data, and college‑readiness test performance.
- 5.01 Approval of Administrative Appointment
- 5.02 Approval of Personnel Items (hires, promotions, assignments, separations)
- 5.03 Acceptance of Annual Audits of School Activity Funds FY2019‑2020
- 5.04 Approval of the 2021 Legislative Agenda and brochure
- 3.01 Closed Session to discuss employee contracts and litigation
Work Session - 2:00 p.m.
The School Board will review the 2021 Legislative Agenda and consider a resolution to sell surplus land at Glen Allen High School. Additional items include policy revisions regarding employee discretionary leave and school assignment procedures.
- Resolution for the conveyance of a 0.028± acre parcel at Glen Allen High School for $2,200
- Review of the 2021 Legislative Agenda
- Revision to Policy P4-08-018 regarding 'Discretionary Leave'
- Revision to Policy P6-03-011 regarding 'School Assignment/Variance Procedures'
- Acceptance of Monthly Financial Statement and Budgetary Status Report
Work Session - 3:00 p.m.
The School Board will take action on a student readmission request (Case No. 19-20-S-1) and a religious exemption from compulsory attendance (Case No. 20-21-RE-4). They will also vote on revised bylaws for five advisory committees that allow hybrid meetings. Discussions include the 2021 legislative agenda, a health committee update on COVID-19 safety conditions, and 2020 cohort graduation and dropout rate data. The meeting includes a closed session for student discipline and religious exemption matters.
- Readmission of expelled student (Case No. 19-20-S-1)
- Religious exemption from compulsory education (Case No. 20-21-RE-4)
- Approval of revised bylaws for five School Board Advisory Committees allowing hybrid meetings
- Review of 2021 legislative agenda and priorities
- HCPS Health Committee update on school reopening and safety metrics
Work Session - 1:00 p.m.
The School Board will discuss an update on the 2020-2021 school opening and receive a Health Committee report on reopening metrics. They will also consider action items including readmission of an expelled student (Case No. 18-19-S-7), approval of administrative appointments, and revisions to policies on Board as a Body, electronic meeting participation, and demonstrations and strikes.
- Discussion of 2020-2021 School Opening Update
- Readmission of expelled student Case No. 18-19-S-7
- Approval of administrative personnel appointments
- Revisions to Policy P2-03-001 'Board as a Body'
- Health Committee update on reopening health and safety conditions
Work Session - 1:00 p.m.
The Henrico County Public Schools Board will vote on several actions, including approving remote participation for board members and entering a closed session. It will consider and likely approve exemption requests from compulsory attendance for Student Case Nos. 20-21-RE-2 and 20-21-RE-3 based on bona fide religious beliefs. The board will also review personnel actions and revisions to attendance and absence policies.
- Approve agenda and remote participation by board members
- Enter, exit, and certify a closed session covering employee matters and legal consultations
- Approve religious exemption requests for Student Case Nos. 20-21-RE-2 and 20-21-RE-3
- Approve personnel items (hires, promotions, assignments, separations)
- Approve revisions to Policy P6-02-003 (Regularity of Attendance) and P6-02-005 (Absences and Excuses)
Work Session - 1:00 p.m.
The Henrico County School Board holds a work session to receive an update from the HCPS Health Committee on metrics and recommendations for returning to in-person instruction. The Board will also consider a tuition waiver request for Student Case No. 20-21-TW-01 and a petition to revoke a teaching license in Employee Case No. 18-19-E-9. Additionally, they will review proposed revisions to several policies, including those on board operations, electronic meeting participation, demonstrations, and conduct.
- Health Committee report with recommendations for reopening schools along the Continuum of Reopening Approaches
- Tuition waiver request for Student Case No. 20-21-TW-01
- Petition for licensure revocation in Employee Case No. 18-19-E-9
- Proposed revisions to Policy P2-03-001 (Board as a Body), P2-04-006 (Electronic Participation), P6-04-005 (Demonstrations and Strikes), and P6-05 (Conduct)
- Update on progress of the 2018-2025 Strategic Plan
Work Session - 1:00 p.m.
The Henrico County School Board will vote on proposed revisions to several policies, including Policy P6-05-004 on disorderly conduct/ disruptive behavior to align with new state law exempting school-related incidents. The board will also consider personnel appointments and hires, enter closed session for employee matters, and approve updates to policies on student insurance, health services, driver education certificates, lactation support, and clubs or student organizations.
- Approval of revisions to Policy P6-05-004 'Disorderly Conduct/Disruptive Behavior' exempting school property incidents from disorderly conduct per new legislation
- Proposed updates to Policy P6-09-001 'Student Insurance' with minor edits for clarity and removal of student athlete references
- Proposed updates to Policy P6-09-002 'Health Services' adding 'health-related' duties for clinic attendants and school nurses
- Approval of administrative appointment and personnel actions including hires, promotions, changes in assignment, and separations
- Proposed revisions to Policy P6-09-019 'Lactation Support' clarifying that designated rooms are not restrooms or clinics
Work Session - 12:00 p.m.
The Henrico County School Board will vote on the 2020-2021 Return to School Plan, a revised school calendar, and administrative appointments. The board will also consider a $151,000 federal grant for Head Start COVID-19 support and a $712,800 construction contract for stormwater system replacement at Holman Middle School. A public forum and closed session are scheduled.
- Vote on 2020-2021 Return to School Plan
- Approval of revised 2020-2021 school calendar (student holidays added)
- Acceptance of $151,000 federal Head Start COVID-19 grant
- Award of $712,800 construction contract and $365,203.02 material purchase for stormwater system at Holman Middle School
- Approval of administrative appointments and personnel items
Community Meeting - 7:00 p.m.
This is a community meeting, not a business session. The agenda includes an introductory video, a presentation of survey feedback, and a public question-and-comment period. No formal decisions or votes are scheduled.
- Presentation of survey feedback to the community
- Public comments and questions from attendees and online participants
Joint Special Meeting with the Board of Supervisors - 5:00 p.m.
The Henrico County Public Schools board and County Supervisors will discuss the School Resource Officer program, provide an update on COVID‑19 and reopening options for schools, and review the Capital Improvement Program. No formal actions are listed; the meeting is informational.
- School Resource Officer Program – discussion
- COVID‑19 update and HCPS reopening plans/options – discussion
- Capital Improvement Program (CIP) update – discussion
VIRTUAL Work Session - 1:00 p.m.
The Henrico County School Board will hold a virtual work session to discuss and vote on several items, including accepting $9,446,667.43 in CARES Act funding for COVID-19 response, approving the 2021-2022 school calendar, and adopting two policy changes. The board will also go into closed session to discuss personnel matters and a religious exemption request. A COVID-19 update will be presented.
- Review and acceptance of $9,446,667.43 in CARES Act funding for devices, software, and remediation
- Approval of proposed 2021-2022 school calendar with pre- and post-Labor Day options
- Approval of new policy P4-03-008 on mental health awareness training for certain employees
- Approval of revised policy P6-03-003 on residents to extend tuition exemption for foster youth up to age 22
- Approval of administrative personnel appointments
VIRTUAL Work Session - 1:00 p.m.
The Henrico County School Board is holding a virtual work session with discussions and actions including a closed session for personnel matters, an update on COVID-19 response efforts, and review of proposed school calendar options for 2021-2022. The board will also review several new and revised policies on mental health training, resident tuition, home instruction, and other topics. Administrative appointments are scheduled for approval.
- Approval of administrative appointments (Human Resources)
- COVID-19 update on school division response efforts
- Update on 2021-2022 proposed school calendar (pre- and post-Labor Day options)
- Review of proposed new Policy P4-03-008 on mental health awareness training
- Review of proposed revisions to Policy P6-03-003 on tuition for foster care students
VIRTUAL Work Session - 1:00 p.m.
The Henrico County School Board will meet virtually to approve the FY2020-2021 Annual Financial Plan, consider administrative appointments, and discuss options for the 2021-2022 school calendar. The session will also include a COVID-19 update and the acceptance of two grant awards.
- Adoption of FY2020-2021 Annual Financial Plan
- Review of Proposed 2021-2022 School Calendar Options
- Acceptance of $37,500 grant for Advanced Career Education Center at Hermitage
- Acceptance of $700 grant for Ratcliffe Elementary School
- Approval of administrative personnel appointments
VIRTUAL Work Session - 1:00 p.m.
The Henrico County School Board will discuss the current state of emergency due to COVID-19, including the closure of schools for the remainder of the 2019-2020 school year. They will vote on several action items: an administrative appointment, a workforce readiness award application, revisions to school board bylaws, and changes to employee leave policies (Personal/Emergency Leave and Family/Medical Leave) to comply with the federal Families First Coronavirus Response Act. Additionally, they will consider adopting a resolution to temporarily suspend board policies where underlying laws or regulations have been waived due to the pandemic.
- Discussion of COVID-19 pandemic and school closure through remainder of school year
- Approval of administrative personnel appointment for 2019-2020
- Approval of VSBA Excellence in Workforce Readiness Award application
- Approval of revisions to Policy P4-08-009 (Personal/Emergency Leave) and P4-08-016 (Family and Medical Leave) to comply with FFCRA
- Adoption of resolution temporarily suspending School Board policies where laws/regulations have been waived
Work Session - 1:00 p.m.
The Henrico County School Board will discuss the ongoing COVID-19 state of emergency and an update on comprehensive redistricting. They will also vote on several contracts, including HVAC replacements at two middle schools, pavement improvements at Godwin High School, and an external audit contract. Other actions include approval of remote participation, readmission of expelled students, and acceptance of a $500 grant from the New York Life Foundation.
- Award of construction contracts for HVAC replacements at Rolfe Middle School ($119,975) and Wilder Middle School ($278,000)
- Approval of pavement improvements at Godwin High School student parking lot ($163,214)
- Award of school audit contract to Cherry Bekaert ($108,230) for three fiscal years
- Discussion of COVID-19 state of emergency and extended school closures through Spring Break
- Comprehensive redistricting update from staff
Work Session - 3:30 p.m.
The Henrico County School Board will hold a work session to discuss a statement regarding school closure due to COVID-19 and consider a recommendation for student expulsion and alternative education placement. Other items include reviewing proposed 2021–2022 school calendar drafts, approving revisions to school lunch and bus safety policies, and accepting Dominion Energy Solar for Students program awards.
- Board statement regarding school closure for COVID-19
- Expulsion of Student Case No. 19-20-S-10 for Code of Student Conduct violation
- Alternative education program for expelled student (Case No. 19-20-S-10)
- Review of proposed 2021–2022 school calendar drafts (pre- and post-Labor Day)
- Acceptance of Dominion Energy Solar for Students awards to ACE Center at Highland Springs and Quioccasin Middle School
Monthly Meeting - 6:30 p.m.
This meeting is primarily ceremonial, including multiple recognitions (School Board Appreciation Month, clerk appreciation, Governor's Datathon teams, volunteer award, Ray Tate award, Farm Bureau donation, new administrators), a performance highlight from Quioccasin Middle School, and video highlights. The only action items are approval of the agenda and prior meeting minutes. A public forum allows residents to address the board.
- Approval of agenda and minutes from January 2020 work sessions and monthly meeting
- Recognition of School Board Appreciation Month and School Board Clerk Appreciation Week
- Recognition of students and teachers from the 2019 Governor's Datathon
- Public forum for citizen comments on school division matters
- Performance highlight by Quioccasin Middle School Chamber Orchestra
Work Session - 3:30 p.m.
The Henrico County Public Schools Board will approve the agenda, enter and exit a closed session, and certify that session. It will discuss a readmission request for Student Case No. 18-19‑S‑8, approve administrative appointments, review the FY2020‑2021 financial plan, consider policy revisions to the School Board Bylaws, receive an update on Innovative Learning Coaches, get a redistricting update, and evaluate a $201,912.31 proposal to replace gym bleachers at Godwin High School.
- Proposal from J.H. Pence Company for $201,912.31 to replace Godwin High School gym bleachers
- Readmission request for Student Case No. 18-19‑S‑8 (student name protected)
- Approval of administrative personnel appointments for the 2019‑2020 school year
- Review of proposed revisions to Chapter 2, "School Board Bylaws" in the policies manual
- Discussion of the FY2020‑2021 Recommended Annual Financial Plan
Work Session - 4:00 p.m. / Budget Public Hearing - 6:00 p.m.
This work session includes discussion of the proposed FY2020-2021 annual financial plan, followed by a public hearing at 6 p.m. The board will also receive an update on the comprehensive redistricting process and review proposed revisions to policies on school lunch and bus safety. Action items include acceptance of two grants totaling $80,000 and awarding a construction contract for a sprinkler system at Ashe Elementary.
- Proposed FY2020-2021 Annual Financial Plan (discussion and public hearing)
- Update on comprehensive redistricting process
- Proposed revisions to Policy P6-11-001 'School Lunch Program' and Policy P9-18-015 'School Bus Safety'
- Acceptance of $8,000 Career Switcher New Teacher Mentor Program grant and $72,000 Wallace Foundation Principal Pipeline grant
- Award of construction contract for dry pipe sprinkler system replacement at Ashe Elementary School
Monthly Meeting - 6:30 p.m.
This is a routine monthly meeting with mostly ceremonial and procedural items. The board will vote on consent items including personnel hires/promotions/separations, monthly financial statements, and minutes from prior meetings. No new policy or major contract decisions are on the agenda.
- Approval of personnel hires, promotions, and separations
- Acceptance of monthly financial statement and budget status report through December 31, 2019
- Acceptance of School Nutrition Services financial statement through December 31, 2019
- Approval of minutes from December 12, 2019 work session and monthly meeting, and December 13, 2019 legislative breakfast
- Recognition of 26 newly National Board Certified Teachers and VHSL 5A fall state champions
Work Session - 2:30 p.m.
The School Board will review the proposed FY2020-2021 Annual Financial Plan, consider three expulsion recommendations and one readmission request, and receive updates on class sizes and the superintendent's progress report. They will also discuss policy revisions and go into closed session for personnel and student matters.
- Proposed Annual Financial Plan for FY2020-2021 (budget book available)
- Consideration of expulsion for Student Case Nos. 19-20-S-6, 19-20-S-7, and 19-20-S-8
- Consideration of readmission of expelled student Case No. 18-19-S-4
- Update on class sizes at elementary (above 25) and secondary (above 30) levels as of Dec 2019
- "Amy's Passport" progress report from Superintendent Dr. Amy Cashwell
Work Session - 3:00 p.m.
This work session includes the election of a new School Board Chair and reorganization of board leadership (vice-chair, clerk, deputy clerk), committee assignments, and setting meeting days. The board will also consider recommendations for student expulsions, an alternative education program for an expelled student, and a readmission request. Additionally, the board will vote on accepting three grants: a Target field trip grant ($700), a VDOE school security equipment grant ($5,444), and a VTSS grant ($36,223.38).
- Election of School Board Chair and reorganization of board leadership
- Consideration of expulsion for Student Cases 19-20-S-3, 19-20-S-4, and 19-20-S-5
- Acceptance of VDOE School Security Equipment Grant ($5,444) for Mehfoud Elementary School
- Acceptance of Virginia Tiered Systems of Support Grant ($36,223.38) for professional learning
- Acceptance of Target Field Trip Grant ($700) for Holladay Elementary School to visit Henricus Historical Park