Henrico County Public Schools public meetings in 2021
25 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
Monthly Meeting - 6:30 p.m.
The Henrico County School Board will vote on accepting a $573,000 Emergency Connectivity Fund award and a $13,659 Virginia 4-H STEM grant, and will consider revisions to Policy P6-19-023 on audio/video recording at special education meetings. The board will also recognize recipients of the 2021 R.E.B. Awards for Teaching Excellence and hear a performance from Colonial Trail Elementary. A public forum will allow citizen comments on any school division matter.
- Vote on accepting $573,000 Emergency Connectivity Fund award
- Vote on accepting $13,659 Virginia 4-H STEM grant for fifth-grade kits at 10 Title I schools
- Vote on revisions to Policy P6-19-023 on audio/video recording at special education meetings
- Recognition of 2021 R.E.B. Awards for Teaching Excellence recipients (up to $15,000 stipends)
- Public forum for in-person and written citizen comments
Work Session - 3:00 p.m. / Budget Public Input Session - 5:30 p.m.
The Henrico County School Board will hold a work session and budget public input session. Key action items include a vote on a resolution to participate in proposed opioid-related settlements with McKesson, Cardinal Health, AmerisourceBergen, and Janssen. The board will also discuss policy revisions, the 2022-2023 planning guide, and receive updates on pupil transportation and the health committee.
- Resolution approving participation in opioid-related settlements (McKesson, Cardinal Health, AmerisourceBergen, Janssen)
- Approval of administrative appointments
- Review of proposed revisions to Policy P6-19-023 on audio/video recording at special education meetings
- Review of proposed retirement of Policy P11-03-002 on Lay Advisory Committee Code
- Review of the 2022-2023 HCPS Planning Guide and Academic and Career Planning update
Work Session - 3:00 p.m.
The Henrico County School Board will act on student expulsions, personnel items, and the 2022 legislative agenda. Discussion items include a health committee update, the 2021 student membership report, college readiness indicators, and a $10,034,508 HVAC grant review.
- Consideration of expulsion for Student Case Nos. 21-22-S-1 and 21-22-S-2 for Code of Student Conduct violations
- Approval of 2022 Legislative Agenda for Henrico County Public Schools
- Approval of personnel actions including hires, changes in assignment, promotions, and separations
- Review of $10,034,508 in Coronavirus State and Local Fiscal Recovery Funds for HVAC replacement and improvement projects
- Discussion of 2021 Annual Student Membership Report and college readiness indicators (AP, SAT)
Monthly Meeting - 6:30 p.m.
The board will decide whether to accept a $365,939.87 American Rescue Plan II grant to support homeless children and youth. Additionally, the board will recognize recipients of NACo and VACo achievement awards and supervisors of the Summer Academy of Workforce and Career Development. There are also presentations from Ashe Elementary School and a public forum for citizen comments.
- Acceptance of $365,939.87 American Rescue Plan II grant for homeless children and youth
- Recognition of 2021 NACo and VACo Achievement Awards for 24 programs
- Recognition of supervisors of Summer Academy of Workforce and Career Development interns
- Performance highlight from Ashe Elementary School music students
- Public forum for citizen comments (sign-up required by Nov 10)
Work Session - 1:00 p.m.
The Henrico County School Board will vote on accepting multiple grants, including $500,000 from the Virginia Department of Education to support the An Achievable Dream program at Fairfield Middle School. The board will also discuss the 2022 legislative agenda and receive updates from the Health Committee and Career and Technical Education Advisory Committee.
- Accept $500,000 in FY 2022 Direct Aid for An Achievable Dream Academy at Fairfield Middle School
- Accept $150,000 Integrated English Literacy and Civics Education grant from Virginia Department of Education
- Accept $495 American Institute of Aeronautics and Astronautics classroom grant for Echo Lake Elementary
- Review and provide input on the 2022 Legislative Agenda priorities
- Receive update on health and safety conditions from Henrico County Public Schools Health Committee
Monthly Meeting - 6:30 p.m.
The School Board will vote on proposed revisions to policies on homeless student enrollment, drug education, and outside research. The board will also view a video presentation highlighting two new specialty centers opening in August 2022: the Center for Allied Health and Human Services at Hermitage High School and the Center for Environmental Studies and Sustainability at Varina High School. Other action items include approving minutes from September meetings and a board member's remote participation request.
- Proposed revisions to Policy P6-03-013 'Enrollment of Homeless Students'
- Proposed revisions to Policy P7-04-013 'Drug Education'
- Proposed revisions to Policy P10-02-002 'Assistance to Outside Researchers' and P10-02-003 'Criteria for Major Research Projects'
- Presentation on two new specialty centers: Center for Allied Health and Human Services at Hermitage HS and Center for Environmental Studies and Sustainability at Varina HS
- Approval of remote participation by a board member and approval of minutes from September 9 and 23 meetings
Work Session - 2:00 p.m.
The Henrico County Public Schools Board will consider several actions, including approving a member’s remote participation, reviewing the FY 2022‑2023 to FY 2031‑2032 Capital Improvement Plan, and authorizing annual architectural, interior design and engineering contracts with fee limits of $750,000 per project and $2.5 million per term. The Board will also vote on a deed of easement for Highland Springs High School, approve administrative appointments, consider a religious exemption request, and conduct a closed session.
- Approve remote participation by a Board member
- Review FY 2022‑2023 to FY 2031‑2032 Capital Improvement Plan considerations
- Award annual contracts to Moseley Architects, Quinn Evans Architects, and nbj Architecture (fees ≤ $750,000 per project, ≤ $2,500,000 per term)
- Approve Deed of Easement for utility access at Highland Springs High School
- Consider religious exemption request for Student Case No. 21-22-RE-4
Monthly Meeting - 6:30 p.m.
The Henrico County School Board will vote on revisions to three policies: salary checks and deductions, recording attendance, and dissemination of information. They will also consider retiring two policies on fines and lab deposits. The meeting includes a performance by Hermitage High School's drumline, recognition of new administrative appointments, and a public forum for citizen comments.
- Proposed revisions to Policy P4-09-004 'Salary Checks and Deductions'
- Proposed revisions to Policy P6-02-004 'Recording of Attendance'
- Proposed revisions to Policy P10-10 'Dissemination of Information'
- Retirement of policies P6-20-004 'Fines' and P6-20-005 'Deposits for Use of Laboratory or Library Equipment or Supplies'
- Recognition of persons recently appointed to administrative positions
Work Session - 2:00 p.m.
The Henrico County School Board holds a work session to discuss and act on several items, including approval of administrative appointments, student attendance exemptions, and policy revisions. A key discussion item is an update from the HCPS Health Committee on health and safety conditions.
- Approval of administrative appointments
- Consideration of one request for release from compulsory attendance (Student Case No. 21-22-CA-1)
- Consideration of three requests for religious exemption from compulsory education (Case Nos. 21-22-RE-1, 2, 3)
- Review of proposed revisions to policies on salary checks/deductions, recording attendance, and dissemination of information
- Review of policies recommended for retirement: P6-20-004 (Fines) and P6-20-005 (Deposits for Lab/Library Equipment)
Work Session - 1:00 p.m.
The Henrico County School Board will receive an update from the Health Committee on COVID-19 conditions and reopening metrics. The board also will consider revisions to several policies including Use of Automobiles, Enrollment of Homeless Students, and Drug Education. Administrative appointments are slated for approval, and the board will recognize facilities staff for pandemic work.
- Recognition of Facilities Department for pandemic sanitation and school preparation
- Health Committee update on COVID-19 metrics and reopening parameters
- Approval of revisions to Policy P6-10-004 'Use of Automobiles' with a waiver of the 30-day review
- Review of proposed revisions to Policy P6-03-013 'Enrollment of Homeless Students'
- Review of proposed revisions to Policy P7-04-013 'Drug Education'
Work Session - 12:30 p.m.
The Henrico County School Board will hold a work session on August 26, 2021. They will discuss updates on school resource officer collaboration, the return to school, and the health committee. Action items include approving the 2022-2023 and 2023-2024 school calendars, revising policies on student records, and personnel matters in closed session.
- Approval of 2022-2023 and 2023-2024 school calendars after public input
- Update on collaboration and training between School Resource Officers and Henrico Police, including updated MOU
- Approval of proposed revisions to Policy P6-18-001 'Student Education Records' and P6-18-006 'Disclosure of Record Data'
- Closed session for discussion of specific employee personnel matters and a personnel hearing for Employee Case No. 21-22-E-1
- 2021-2022 return to school update from the Division of Learning and School Leadership
Work Session - 12:30 p.m. / Public Hearing regarding ESSER III Funds - 5:00 p.m.
The Henrico County School Board holds a work session and a public hearing on ESSER III federal funds. The board will discuss health committee updates, proposed 2022-2024 school calendars (pre- and post-Labor Day drafts), and revisions to several policies including student records, remote meeting participation, professional development, and employee conduct. Action items include approving administrative appointments and policy revisions.
- Public hearing regarding ESSER III Funds at 5:00 p.m.
- Update on proposed 2022-2023 and 2023-2024 school calendars with pre- and post-Labor Day drafts
- Approval of administrative appointments
- Approval of proposed revisions to Policy P2-04-006 (Electronic Participation in Meetings from Remote Locations)
- Approval of proposed revisions to Policy P4-03-004 (Professional Development) and P4-05-016 (Employee Conduct)
Work Session - 12:30 p.m.
This work session includes actions to approve administrative appointments and hearing officers, as well as presentations recognizing the Class of 2021 and Teacher Scholars. Discussions cover an Equity Ambassador program update, a health committee update, the 2022-2023 school calendar options (pre- vs. post-Labor Day), and results from the 2021 Henrico Surveys.
- Approval of administrative appointments (personnel action)
- Approval of hearing officers for 2021-2022 employee grievances
- Recognition of four Teacher Scholars with a $5,000 hiring supplement
- Discussion of 2022-2023 school calendar options and timeline for adoption
- Update on health and safety conditions from HCPS Health Committee
Work Session - 1:00 p.m.
The Henrico County School Board will hold a work session to vote on several policy revisions, including updates to Search and Seizure and Technology and the Internet policies. The board will also receive an update from the Health Committee and go into closed session to discuss personnel matters. The meeting includes routine approvals of administrative appointments and a performance highlight from Tucker High School.
- Approval of revisions to Policy P6-04-003 (Search and Seizure)
- Approval of revisions to Policy P6-05-013 (Technology and the Internet)
- Approval of revisions to Policy P6-08-001 (Report Cards/Interim Reports)
- Approval of Policy P6-12-002 (Activities Fund Management)
- Closed session to discuss employee appointments and performance
Work Session - 1:00 p.m.
The Henrico County School Board will act on several items at this work session, including adopting the previously-approved FY2021-2022 Annual Financial Plan with amendments and approving a revised 2020-2021 school calendar that observes Juneteenth on June 18, 2021. The board will also consider revisions to school assignment/variance procedures, receive a health committee update, recognize Superintendent Dr. Amy Cashwell as Virginia Superintendent of the Year, and discuss retiring a teacher salary advance policy. A closed session is scheduled for personnel matters.
- Adoption of FY2021-2022 Annual Financial Plan with amendments
- Approval of revised 2020-2021 school calendar observing Juneteenth on Friday, June 18, 2021 (student and staff holiday)
- Approval of revisions to Policy P6-03-011 'School Assignment/Variance Procedures' including tuition-based variance for non-resident employees
- Recognition of Superintendent Dr. Amy Cashwell as Virginia Superintendent of the Year for 2020-2021
- Approval of administrative appointment (personnel action)
Work Session - 12:00 p.m.
The Henrico County School Board will hold a work session, including the election of a new Board Chair following Mrs. Ogburn's resignation on April 8, 2021. The board will also receive updates on health and safety conditions and the Destination 2025 strategic plan. Several policy revisions are proposed for approval, including policies on entrance age, transfers and enrollment, and enrollment of foreign students. The meeting includes closed session for discussion of personnel matters.
- Election of new School Board Chair for remainder of 2021
- Approval of administrative appointments
- Update on health and safety conditions from HCPS Health Committee
- Progress update on Destination 2025 strategic plan
- Proposed revisions to policies P6-03-001 (Entrance Age), P6-03-006 (Transfers and Enrollment), and P6-03-012 (Enrollment of Foreign Students)
Work Session - 1:00 p.m.
The Henrico County School Board will receive a health and safety update from its Health Committee, including the COVID-19 Health Plan. The board will also consider readmitting an expelled student, releasing a student from compulsory attendance, and approving an administrative personnel appointment. Additionally, the board will discuss proposed revisions to policies on entrance age, transfers/enrollment, and enrollment of foreign students for possible approval at a future meeting.
- Readmission of Student Case No. 19-20-S-5 (expelled student)
- Release from compulsory attendance for Student Case No. 20-21-CA-02
- Approval of an administrative personnel appointment
- Update from the HCPS Health Committee on COVID-19 conditions
- Proposed revisions to policies on Entrance Age, Transfers and Enrollment, and Enrollment of Foreign Students
Work Session - 1:00 p.m.
The Henrico County School Board will discuss the phased expansion of in-person learning, summer programming, and the 2021-22 school year. They are also set to vote on proposed revisions to the class ranking policy and receive a health committee update. A closed session is planned for legal consultation regarding ongoing litigation.
- Discussion of 2020-2021 expansion of in-person learning, summer 2021 programming, and 2021-2022 school year
- Action on proposed revisions to Policy P7-09-006 'Class Ranking'
- Closed session for legal advice on DJ et al. v. Henrico County School Board litigation
- Health committee update on safety conditions
- Public forum for written comments
Special Meeting - 11:00 a.m.
The Henrico County School Board is holding a special meeting with a closed session to discuss the performance of School Board member Mrs. Michelle F. Ogburn. The board will also approve the agenda, certify the closed session, and hear comments from the board chair and vice-chair. Unfinished and new business items are listed for discussion.
- Closed session to discuss performance of School Board member Mrs. Michelle F. Ogburn under Virginia Code exemption
- Approval of the meeting agenda
- Certification that closed session complied with open meeting laws
- Board chair and vice-chair comments
- Announcement of upcoming meetings: March 10 board governance training and March 11 work session
Work Session - 1:00 p.m. / Budget Public Hearing - 1:00 p.m.
The School Board holds a public hearing on the proposed FY2021-2022 Annual Financial Plan, then considers approving it. Other actions include readmission of two expelled students, accepting a $5,000 grant increase for Jobs for Virginia Graduates, and discussing updates on the Health Committee, dual language immersion program at Holladay Elementary, and middle school network refresh.
- Public hearing on proposed FY2021-2022 Annual Financial Plan
- Approval of Proposed FY2021-2022 Annual Financial Plan
- Readmission of Student Case Nos. 18-19-S-22 and 19-20-S-3
- Accept $5,000 increase in Jobs for Virginia Graduates grant (total $30,000)
- Discussion on Middle School Network Refresh RFP (replace network at all middle schools and 14 other sites)
Joint Special Meeting with the Board of Supervisors - 5:00 p.m.
This is a joint special meeting of the Henrico County School Board and Board of Supervisors to discuss school updates, the proposed capital budget, and opportunities for taxpayer savings. No votes are scheduled; it is a discussion and information session.
- School Board Updates
- Achievable Dream 6th Grade program
- Proposed School Capital Budget
- Success of Working Together and Opportunities for Additional Savings for Taxpayers
- Moving Forward into 2021 and Beyond
Work Session - 3:00 p.m. / (Budget Public Hearing - 5:30 p.m. - POSTPONED)
The Henrico County School Board will review the proposed FY2021-2022 annual financial plan as presented by the Superintendent. The Board will also consider student readmission, approve an administrative appointment, and vote on revisions to three policies. A budget public hearing scheduled for 5:30 p.m. has been postponed. Other discussion items include a health committee update and Standards of Learning testing update.
- Review of Proposed Annual Financial Plan for FY2021-2022
- Consideration of Request for Readmission of Student Case No. 19-20-S-4
- Approval of Administrative Appointment
- Approval of proposed revisions to Policy P6-02-007, 'Early Dismissal'
- Approval of proposed revisions to Policy P6-09-018, 'Protection from Sex Offenders'
Special Meeting - 1:00 p.m.
The board will first vote to approve the agenda. It will then receive an update from the Health Committee and the superintendent’s recommendation on increasing in‑person learning for the remainder of the 2020‑2021 school year. Finally, the board will announce dates for the February 11 work session and budget public hearing.
- Approve agenda (action item)
- Health Committee update and recommendations on in‑person learning (discussion)
- Announce February 11, 2021 work session at 1:00 p.m. at New Bridge Learning Center Auditorium
- Announce February 11, 2021 budget public hearing at 5:30 p.m. at New Bridge Learning Center Auditorium
Work Session - 1:00 p.m.
The Henrico County School Board will hold a work session with action items including approval of a board member's remote participation, updates to the 2018-2025 strategic plan, re-authorization of a resolution suspending policies due to COVID-19, and acceptance of a $119,432.64 School Improvement Grant extension for Wilder Middle School. The board will also discuss a health committee update and review the proposed FY2021-2022 financial plan. A public forum and closed session are scheduled.
- Approval of remote participation by a board member under Policy P2-04-006
- Approval of updates to Designation 2025: A Plan for Henrico County Public Schools
- Re-authorization of resolution temporarily suspending school board policies due to COVID-19
- Review of proposed FY2021-2022 Annual Financial Plan (discussion, final approval set for Feb 25)
- Acceptance of School Improvement Grant extension for Wilder Middle School in the amount of $119,432.64
Work Session - 3:30 p.m. / Public Hearings
The Henrico County School Board will hold a work session and public hearings to elect a new chair for 2021, reorganize the board by electing a vice-chair, clerk, and deputy clerk, and set meeting days and committee assignments. The board will also receive an update from the Health Committee on COVID-19 metrics and reopening approaches, consider approving an administrative appointment, and enter closed session for personnel and litigation matters. Several policy revisions are listed but marked as postponed.
- Election of School Board Chair for 2021 (Action item 2.01)
- Reorganization: election of Vice-Chair, Clerk, Deputy Clerk; approval of Superintendent's designee; establishment of meeting days; committee assignments (Action item 2.02)
- Closed session for discussion of specific employee contract matters and legal consultation regarding DJ et al. v. Henrico County School Board (Action item 3.01)
- Approval of administrative personnel appointment (Action item 5.01)
- Health Committee update on data metrics and reopening continuum (Discussion item 6.01)