Vancouver Public Schools public meetings in 2021

Special Board Meeting

This special board meeting of Vancouver Public Schools is convened to administer the oath of office to two newly elected directors, Wendy Smith and Sandra Zavala-Ortega, performed by Clark County Auditor Greg Kimsey. No other business is scheduled.

• Oath of office for Director Position #2 (Sandra Zavala-Ortega)
• Oath of office for Director Position #3 (Wendy Smith)
• Oath performed by Greg Kimsey, Clark County Auditor

The Board of Directors held a special meeting to administer the oath of office for Director position number 2. Sandra Zavala-Ortega took the oath, with a term expiring in 2025.

• Sandra Zavala-Ortega took the oath of office for Director position number 2

Board Meeting- Hybrid & In-Person

The board will consider approving a 2021-2025 comprehensive professional agreement with the Vancouver Association of Educational Support Professionals, including a 3.5% salary increase retroactive to September 1, 2021, and other changes. They will also conduct second readings of revised policies on board member training and course design. The superintendent will report on pandemic planning and the student equity policy.

• Approve VAESP contract with 3.5% pay increase and 1.5% for special program paraeducators
• Second reading and adoption of revised Policy 1822 on board member training, incorporating new equity and cultural competency requirements
• Second reading and adoption of revised Policy 2020 on course design and selection
• Approve amended ASB by-laws for Thomas Jefferson Middle School adding theater club
• Consent agenda includes employment report with personnel changes

The Board approved a professional agreement and salary schedules for the Vancouver Association of Educational Support Professionals. It also named the Pam Edstrom and Joe Lamberton Early Childhood Evaluation Center and elected new Board leadership. Several facility bids and policy revisions were passed via the consent agenda.

• Approved 2021-2025 Comprehensive Professional Agreement and revised salary schedules for VAESP
• Approved naming the Early Childhood Evaluation Center as the Pam Edstrom and Joe Lamberton Early Childhood Evaluation Center
• Elected Director Barrows as Chair and Director Zavala-Ortega as Vice Chair (effective Jan 11, 2022)
• Approved bid for Jim Tangeman Center Replacement Project
• Approved bid for readerboards and monument signs at seven school sites
• Approved bid for Hudson's Bay Café remodel
• Approved purchase agreement with Willdan for HVAC improvements
• Approved minutes for July 13, August 10, August 12, and August 17, 2021

Special Board Meeting- Board Study Session

This is a special board study session with no citizen comments and no action items. The board will receive reports on leadership transition, the VITA 2022-2023 program, and pandemic planning and response, followed by board and superintendent reports. No decisions are scheduled.

• Leadership Transition report discussion
• VITA 2022-2023 program discussion
• Pandemic Planning & Response update
• Board of Directors' and Superintendent Report

The Board of Directors held a special meeting and study session via Zoom. The session consisted of reports and discussions; no formal actions were taken.

Special Board Meeting & Committee of the Whole

The Vancouver Public Schools Board will vote on a consent agenda that includes employment reports, the 2021‑22 Public Policy Agenda, instructional materials, and policy revisions. It will also consider a change order for additional earthwork at Ruth Bader Ginsburg Elementary costing $464,843.38 plus sales tax. A purchasing agreement for 1‑to‑1 student laptops totaling $10,007,698.35, with $5,377,940.80 funded by the Emergency Connectivity Fund, will be approved.

• Change order for additional earthwork at Ruth Bader Ginsburg Elementary – $464,843.38 plus Washington State sales tax
• Purchasing Agreement No. 2021‑076 for 1‑to‑1 student laptops – total cost $10,007,698.35, $5,377,940.80 from Emergency Connectivity Fund
• Second reading and adoption of revised Policy 2108, Learning Assistance Program
• Second reading and adoption of new Policy 5515, Workforce Secondary Traumatic Stress
• Approval of the 2021‑22 Public Policy Agenda for Vancouver Public Schools

The Board of Directors approved a comprehensive consent agenda covering personnel reports, instructional materials, and various facility contracts. These actions included approvals for school renovations, equipment purchases, and policy updates. Several other policy readings and project bids were deferred or discussed without action.

• Approved 2021-22 Public Policy Agenda and instructional materials
• Adopted Revised Policy 2108 (Learning Assistance Program) and New Policy 5515 (Workforce Secondary Traumatic Stress)
• Approved construction change order for Ruth Bader Ginsburg and bid for Fort Vancouver High School Culinary Arts
• Approved purchase of ITS student laptops, nurse treatment carts, and spot vision screeners
• Approved carpet for Fort Vancouver, Hudson’s Bay, Skyview High, Lincoln, and Harney Elementary
• Approved architectural services for Lincoln Elementary and hazardous material abatement at Walnut Grove Elementary
• Accepted bid for Truman Elementary School (N/L) Replacement Project
• Approved renewal of client services agreement with FoxHire, LLC

Special Events Notice

This is a procedural special events notice for Vancouver Public Schools covering November 18-20, 2021. No decisions or proposals are made; it is purely informational with an attached PDF.

• Notice of special events from November 18-20, 2021

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools board will meet in a hybrid format to consider several consent‑agenda items, including employment reports, the 2021‑22 public policy agenda, and instructional materials. It will also conduct second readings to adopt a revised Learning Assistance Program policy and a new Workforce Secondary Traumatic Stress policy. A change order with CORP Inc. for additional earthwork costs at the Ruth Bader Ginsburg Elementary School construction project will be approved.

• Approve change order with CORP Inc. for additional earthwork costs at Ruth Bader Ginsburg Elementary construction
• Adopt the 2021‑22 Public Policy Agenda for Vancouver Public Schools
• Approve instructional materials for use in the 2021‑2022 school year
• Second reading and adoption of revised Policy 2108, Learning Assistance Program
• Second reading and adoption of new Policy 5515, Workforce Secondary Traumatic Stress

The meeting was adjourned at 6:30 p.m. due to audience disruption. No action was taken on any regular business items. All pending items were moved to a special Board meeting scheduled for November 16, 2021.

Special Events Notice

This is a procedural special events notice from Vancouver Public Schools for two dates: November 2 and November 10, 2021. No details about the events are provided in the agenda; the notice likely references an attached document.

• Special events scheduled for November 2 and November 10, 2021

Special Board Meeting- Board Study Session

This is a special board study session with discussions only and no action items. The board will hear reports on grade-level access for 2022-23, curriculum review and public access, dual language and dual credit programs, and pandemic planning and response. There are no citizen comments or votes scheduled.

• Discussion on grade-level access for the 2022-23 school year
• Curriculum review and public access report
• Dual language program discussion
• Dual credit program discussion
• Pandemic planning and response update

The Board of Directors held a special study session to discuss various educational and planning reports. No formal actions were taken during the meeting.

Special Meeting- Committee of the Whole

This is a Committee of the Whole workshop; no public comments or board action will occur. The committee will discuss eight contract recommendations, including a major laptop purchase, therapy services, and school equipment, all scheduled for a board vote on November 9, 2021.

• Purchase of Lenovo 11e Yoga laptops from Insight for $9,232,194.05 (net $4,629,757.55 after $5.4M ECF grant) for 1-to-1 student devices starting 2022-23
• Renewal of client services agreement with FoxHire, LLC for OT, PT, nursing, speech, and psychology services at $76-$114/hour, estimated total $178,000
• Procurement of 22 Welch Allyn Spot Vision Screeners from School Health Corporation for $175,206.42
• Purchase of furniture and equipment for Columbia River High School 800 Wing from School Specialty for $185,000
• Award of fire sprinkler system inspection and repair contract to Cosco Fire Protection Inc. for $97,811.49

The Board of Directors held a Committee of the Whole meeting to discuss various contract recommendations, policy revisions, and instructional materials. The minutes explicitly state that no action took place.

Special Board Meeting

This is a special board meeting with no formal action; the board will hold a listening session to discuss an equity policy. No citizen comments will be accepted. The meeting is conducted via Zoom.

• Board Listening Session on equity policy
• No formal action will take place
• No citizen comments permitted
• Meeting held via Zoom only

The board conducted a listening session regarding the Equity Policy. No substantive decisions were made during this meeting.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools board will consider consent agenda items including revised salary schedules for SEIU, ProTech, VAPA, and Management with retroactive increases, renewals of dual-credit agreements with Washington State University Vancouver and Clark College for iTech Preparatory students, and adoption of instructional materials. Public comment is available in person or via Zoom.

• Revised salary schedules for SEIU (2%+1.65%), ProTech (3%), VAPA (3%), Management (3%) retroactive to start of school year or July 1, 2021
• Renewal of MOA with Washington State University Vancouver for iTech Preparatory dual-credit courses ($270.51/credit, estimated $30,000 total)
• Renewal of MOA with Clark College for iTech Preparatory dual-credit courses (academic $180.34/credit, vocational $200.85/credit, estimated $50,000 total)
• Approval of instructional materials for 2021-2022 school year
• Approval of minutes from earlier 2021 board meetings and personnel actions

The Board of Directors approved a comprehensive consent agenda including personnel reports, salary schedules, and multiple facility purchase agreements. Several district policies were adopted following second readings, and agreements with higher education institutions were renewed.

• Approved meeting minutes for March 23, March 24, April 13, April 20, and July 13, 2021
• Approved revised salary schedules and conditions for school year 2021-2022
• Renewed Memorandums of Agreement with Washington State University Vancouver and Clark College
• Adopted revised policies on Grading and Progress Reports, Student Records, and Student Fees, Fines or Charges
• Approved temporary construction easement with Clark County at Sacajawea Elementary School
• Approved security system installations at McLoughlin Middle, Truman Elementary, Marshall Elementary, and Walnut Grove Elementary
• Approved architectural and engineering services for Fort Vancouver High School and Skyview High School
• Approved annual renewal of insurance coverages

Special Events Notice

This is a procedural information item. The board is being notified of two special events scheduled for October 13 and 28, 2021, as detailed in an attached PDF. No decisions or votes are scheduled.

• Special Events Notice for October 13, 2021 and October 28, 2021 (PDF attached)

Special Events Notice

The board will review an attached Special Events Notice for October 5, 2021. The notice is for information only and does not propose any action or decision.

Special Events Notice

This is a routine procedural notice regarding special events for Vancouver Public Schools. The agenda contains no decisions, proposals, or discussions—only a reference to an attached PDF document.

Special Board Meeting- Board Study Session

The Vancouver Public Schools Board held a study session via Zoom to discuss reports on the Student Advisory Council, the Designing VITA program, social-emotional learning (SEL) curriculum and screeners, an update on requirements and the start of the school year, and a community engagement opportunity. The meeting was informational with no action or public comments.

• Discussion of SEL curriculum and screeners
• Update on requirements and start of the 2021-2022 school year
• Presentation on the Designing VITA program
• Student Advisory Council report
• Community engagement opportunity discussion

The Board of Directors met for a special study session to receive reports on several topics. No substantive decisions were made during the meeting.

Special Meeting- Board Workshop

The Vancouver Public Schools board holds a workshop to discuss renewing contracts for special education services and approving applications for state and federal grants. No votes are taken; formal action is scheduled for the October 12 board meeting.

• Renew provider agreement with AVEANNA Healthcare for nursing services: $350,000
• Renew client services agreement with ProCare Therapy for therapy services: $470,000
• Renew engagement agreement with The Hello Foundation for speech therapy: $127,000
• Renew intergovernmental agreement with Multnomah ESD for student placement: $132,564
• Approve grant applications for Transitional Bilingual ($4.9M), Carl Perkins ($171,504), and Highly Capable ($660,130) programs

The Board of Directors conducted a workshop to review recommendations for various service contracts, purchase agreements, and policy updates. No substantive actions were taken during the meeting.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools Board will hold a hybrid meeting on September 14, 2021 at 5:30 p.m. to consider consent agenda items including salary schedules, a new collective bargaining agreement, a network software contract award, and a professional development services agreement. Public comments are accepted via Zoom with prior registration.

• Recommendation to approve 2021-2024 Comprehensive Professional Agreement between Vancouver Education Association and district, ratified August 31, 2021
• Adoption of salary schedules with 2% state IPD and 2.25% bargained increase for certificated staff, plus VAESP, ProTech, and Aquatics schedules
• Award of Bid No. 2021-050 to Novacoast, Inc. for Novell network management software at $186,091.60 plus tax for one-year contract
• Approval of Services Agreement with New Leaders, Inc. for professional development and coaching to building principals
• Approval of minutes from March 2021 special and regular board meetings

The Board approved a comprehensive professional agreement with the Vancouver Education Association and 2021-2022 salary schedules. A wide range of consent agenda items including construction change orders and equipment purchases were approved. Five proposed policy revisions were waived and moved to the October 12, 2021 meeting.

• Approved 2021-2024 Comprehensive Professional Agreement with Vancouver Education Association
• Approved 2021-2022 salary schedules and conditions
• Approved change orders with Robertson & Olson Construction Inc. for VITA and Columbia River High School
• Approved purchase agreements for furniture at VSAA and VITA
• Approved rubberized tile and play equipment for Marshall, Truman, Walnut Grove, Sacajawea, and Martin Luther King, Jr. Elementary Schools
• Approved weight room equipment for Hudson’s Bay High School and field improvements for Skyview High School
• Approved minutes for five meeting dates in March 2021
• Waived first readings for five revised policies (2420, 3231, 3520, 5011, 1400) and moved them to October 12, 2021

CANCELATION- Board Study Session

This meeting was cancelled. No business was conducted or discussed.

Special Meeting- Board Workshop

The Vancouver Public Schools Board of Directors will discuss several contract recommendations at this workshop, including a $809,184 data processing agreement for the 2021-22 school year. No formal action will be taken; items are scheduled for approval at the September 14, 2021 board meeting.

• Award of $186,091.60 contract to Novacoast Inc. for Novell network management software
• $50,000 per year professional development agreement with New Leaders Inc. for building principals
• Renewal of cooperative data processing services with ESD #112 for $809,184 (a decrease of $42,780.97)
• Change order for $621,242.20 to address dry rot and life safety issues at Columbia River High School stadium
• Change order for data line connection at VITA Elementary (dollar amount placeholder, bid pending September 2, 2021)

The Board of Directors held a special meeting to discuss various contract recommendations and policy revisions. The minutes explicitly state that no action took place during the session.

Special Board Meeting

This is a special in-person board meeting with no citizen comments and no action to follow. The only agenda item is a discussion of board goals.

• Discussion of board goals

The Board of Directors met for a special board retreat. The minutes record no substantive decisions or actions taken during the meeting.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools board will consider consent agenda items including several large curriculum and software purchases for the 2021-2022 school year. A mask requirement for in-person attendance is already in effect. The board will also approve minutes and hear citizen comments.

• Renewal of NewsELA platform subscription for grades 2-12 at $697,755
• iReady math and reading lessons for K-5 at $499,665.79
• Purchase of Savvas environmental science curriculum at $196,692.21
• Purchase of Savvas Experience Chemistry curriculum at $141,235.75
• Consultant services agreement with AHS Global for special education providers ($70-$115/hour)

The Board of Directors unanimously adopted Resolution No. 882 to approve the 2021-22 budget. The board also approved two real estate purchase and sale agreements and a large consent agenda covering curriculum, facility improvements, and vendor contracts.

• Approved 2021-22 fiscal year budget via Resolution No. 882 (5-0)
• Approved Real Estate Purchase and Sale Agreement with Ginn Group (5-0)
• Approved Real Estate Purchase and Sale Agreement with Vancouver Housing Authority (5-0)
• Approved consent agenda including Savvas science and chemistry curricula (5-0)
• Approved purchase of iReady Math and Reading lessons and NewsELA renewal (5-0)
• Approved bid for Jason Lee Middle School Remodel Project (5-0)
• Approved bid for Lincoln Elementary School Improvements (5-0)
• Approved purchase of Panorama platform for MTSS and Social Emotional Learning (5-0)

Special Events Notice

This is a procedural agenda item for Vancouver Public Schools: a Special Events Notice attached as a PDF is provided for informational purposes only. No decisions or discussions are scheduled.

• Special Events Notice (attached PDF, no further details available)

Special Board Meeting

The Vancouver Public Schools Board is holding a special meeting for a board development and goals retreat. No action will be taken, and no citizen comments will be accepted.

• Board development and goals retreat discussion

The Board of Directors convened for a special meeting and board development and goals retreat. No substantive decisions or votes were recorded in the minutes.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools Board will consider consent agenda items including approval of salary schedules for classified, principal, and management employees for 2021-2022, adoption of the Career and Technical Education plan, out-of-state travel for Skyview High School boys basketball to Phoenix, and renewal of a contract with Maxim Healthcare Services for student health services. The meeting also includes citizen comments and approval of past meeting minutes.

• Approve salary schedules with state IPD increases for all employee groups (effective July 1, 2021 or September 1, 2021)
• Adopt Resolution No. 879 approving the CTE district plan for 2021-22
• Approve out-of-state travel for Skyview High School boys basketball to Cactus Jam in Phoenix, AZ, cost estimate $20,000 funded by ASB and families
• Approve Intergovernmental Purchasing Agreement with Issaquah School District through June 30, 2026
• Renew agreement with Maxim Healthcare Services for up to $250,000 for nursing and behavioral services for disabled students

The Board approved a series of facility improvements, including school replacements and security installations. They also authorized the purchase of a social-emotional learning curriculum for K-8 classrooms and approved several administrative and fiscal agreements.

• Approved Second Step Social Emotional Learning Curriculum for K-8 (5-0)
• Approved Bid No. 2018-027 for Peter S. Ogden Elementary School Replacement Project (5-0)
• Approved Bid No. 2021-029 for Kiggins Bowl Track and Field improvements (5-0)
• Approved Bid No. 2021-027 for 800 Building Addition (5-0)
• Approved security system installation at Ruth Bader Ginsburg Elementary School (5-0)
• Approved construction of secure entrance and FCRC at Roosevelt Elementary School (5-0)
• Approved Resolution No. 879 for the 2021-22 CTE District Plan (5-0)
• Approved purchase of stadium bleachers for Columbia River High School (5-0)

Special Meeting- Board Workshop

This is a special board workshop; no votes will be taken. The board will discuss eight contract recommendations for future approval, including a $5.5 million classroom addition at Columbia River High School, $1.3 million in track and field improvements at Kiggins Bowl, and a $250,000 renewal agreement with Maxim Healthcare Services for disabled students. An intergovernmental purchasing agreement with Issaquah School District is also slated for discussion.

• Recommendation to award $5,485,000 bid for six-classroom addition at Columbia River High School (800 wing concessions and classrooms)
• Recommendation to award $1,294,800 bid for Kiggins Bowl track and field improvements (new track, bleachers, ADA parking, retaining walls)
• Recommendation to approve $950,000 purchase order for furniture and equipment at Heights Campus (Lieser Modernization Project)
• Recommendation to renew agreement with Maxim Healthcare Services for nursing and behavior services up to $250,000 for 2021-22
• Recommendation to approve $138,290 purchase for visitor bleacher removal and installation at Columbia River High School

The Board of Directors held a workshop to discuss recommendations for multiple construction bids, purchasing agreements, and instructional materials. No action took place during the meeting.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools Board will meet to approve routine administrative items and review proposed policy revisions. The board will conduct a second reading and vote on updated policies for comprehensive sexual health education and student discipline. These changes implement recent Washington state laws requiring district-wide curriculum standards and restorative behavior management. The agenda also covers past meeting minutes, WIAA membership, and student representative reports.

• Revised Policy 2125 on Sexual Health Education, aligning with 2020 state law for K-12 instruction.
• Revised Policy 3241 on Student Discipline, updating rules to eliminate zero-tolerance and require restorative approaches.
• Approval of 2021-2022 Washington Interscholastic Activities Association (WIAA) membership and Resolution No. 878.
• Approval of meeting minutes from January and February 2021.
• Reports from student board representatives for the 2021-2022 school year.

The Board approved a wide range of consent agenda items including facility improvements, equipment purchases, and policy updates. Additional approvals were granted for a lease with the Foundation for Vancouver Public Schools and a bid for Ruth Bader Ginsburg Elementary School.

• Approved meeting minutes for Jan 12, Jan 19, Jan 26, Feb 5, Feb 9, and Feb 10, 2021
• Adopted revised policies for Sexual Health Education (2125), Student Discipline (3241), Emergencies (3432), and Program Planning/Budget (6000)
• Approved membership in Washington Interscholastic Activities Association (WIAA) for 2021-2022
• Approved construction and improvement bids for Heights Campus, Gaiser Middle School, Hudson's Bay High School, and iTech Preparatory School
• Approved purchase agreements for high school Chromebooks, HVAC improvements, and Kiggins Bowl athletic fields/bleachers
• Approved lease agreement with the Foundation for Vancouver Public Schools (5-0)
• Awarded Bid No. 2021-011 for Ruth Bader Ginsburg Elementary School bid/permit set (5-0)
• Approved out-of-state travel for Southern California Invitational in San Diego, California

CANCELATION- Board Study Session

The Vancouver Public Schools Board Study Session scheduled for May 25, 2021 was canceled. No items were discussed or decided at this meeting.

Special Meeting- Board Workshop

This is a workshop meeting of the Vancouver Public Schools Board of Directors. No formal action will be taken; the board is discussing several contract recommendations that will be voted on at the June 8, 2021 board meeting. Items include bids for a new elementary school, athletic field improvements, and service agreements.

• Award bid to Corp Inc. Construction for new Ruth Bader Ginsburg Elementary School, $30,708,000
• Approve service agreement with Partners in Careers for YouthFirst program, $148,700
• Approve 30-year lease agreement with Foundation for Vancouver Public Schools for office space in Jim Parsley Center
• Approve purchase and installation of synthetic track at Discovery Middle School, $259,209
• Approve purchase and installation of two artificial turf fields at Kiggins Bowl, $795,147

The Board of Directors held a workshop to discuss various contract recommendations, facility improvements, and instructional materials. No formal actions were taken during the meeting.

Board Meeting

The Vancouver Public Schools board will consider consent agenda items including Phase 1 of the Academic and Student Well-being Recovery Plan required for federal ESSER III funding, approval of instructional materials for 2020-2021, and second readings of revised policies on CTE equivalency credit and bid requirements. The meeting also includes employee excellence awards, student representative reports, and citizen comments via Zoom and in-person.

• Approval of Phase 1 of the Academic and Student Well-being Recovery Plan (required by OSPI for ESSER III funds)
• Approval of instructional materials for 2020-2021 school year
• Second reading and adoption of revised Policy 2413 on equivalency credit for CTE courses
• Second reading and adoption of revised Policy 6220 on bid or proposal requirements
• Employee Excellence Awards for May 2021 (nine recipients listed)

The Board approved the name for a new elementary school at 8614 NE 25th Avenue and adopted an emergency waiver for graduation credits. Several facility contracts and policy revisions were approved via a consent agenda and regular business votes.

• Approved naming the new elementary school at 8614 NE 25th Avenue Ruth Bader Ginsburg (RBG) (5-0)
• Approved Resolution No. 877 emergency waiver of graduation credits (5-0)
• Approved revised Policy 1400 regarding meeting conduct, order of business and quorum (5-0)
• Approved settlement agreement for A/E services for McLoughlin Middle School/Marshall Elementary School project (5-0)
• Approved purchase agreement No. 2021-014 for infrastructure modernization (5-0)
• Approved change order with Robertson & Olson Construction Inc. for VITA (5-0)
• Approved consent agenda including various school facility bids, purchase agreements, and policy revisions (5-0)
• Approved meeting minutes for November 10, 17, December 2, 8, and 15, 2020

April 27, 2021 Board Study Session Cancellation Notice

This agenda is a cancellation notice for the April 27, 2021 Board Study Session. No items were discussed or decided. The meeting will not take place.

Special Meeting- Board Workshop

The Vancouver Public Schools Board will discuss several contract items at its special workshop, including renewing an interpreter services agreement for $350,000. It will also consider an intergovernmental purchasing agreement with Lower Columbia College and accept final payments for multiple completed construction projects. A key item is the acceptance of the $26,426,926.05 contract for the Martin Luther King Jr. Elementary School replacement project.

• Renew Independent Contractor Agreement with Signing Resources & Interpreters for ASL services ($350,000 annual cost)
• Approve Intergovernmental Purchasing Agreement No. 2021-022 with Lower Columbia College (no dollar amount specified)
• Accept contract for Martin Luther King Jr. Elementary School replacement project ($26,426,926.05)
• Accept final payment for secure entry and FCRC improvements at Hough Elementary School ($394,939.23)
• Accept track resurfacing contract for Gaiser and Jason Lee Middle Schools ($308,116.00)

The Board held a special workshop to discuss various recommendations for contracts, policy revisions, and instructional materials. No formal votes or final decisions were recorded in the minutes.

Board Meeting- Zoom Technology

The board will consider consent agenda items including acceptance of contracts for HVAC improvements at Fort Vancouver High School ($778,559), a two-classroom addition at Eisenhower Elementary ($1,658,938.59), purchase of two school buses ($179,864), hazardous material abatement at Walnut Grove Elementary ($220,000), and a change order for McLoughlin Middle School. The meeting also includes swearing in of Director Sandra Zavala-Ortega, employee excellence awards, and reports from student representatives. Public comment is accepted via Zoom.

• Accept contract with Willdan/Abacus for HVAC improvements at Fort Vancouver High School: $778,559
• Accept contract with TEAM Construction for two-classroom addition at Eisenhower Elementary: $1,658,938.59
• Award purchase agreement to Western Bus Sales for two school buses: $179,864
• Award bid to 3 Kings Environmental for hazardous material abatement at Walnut Grove Elementary: $220,000
• Approve change order with Skanska USA Building Inc. for McLoughlin Middle School (duration extension)

The Board of Directors approved several facility improvement projects, including the Kiggins Bowl modernization and school bus purchases. They also authorized the purchase of Apple iPads for elementary schools. Three policy revisions were waived and moved to the May 11, 2021 meeting.

• Approved Consent Agenda including HVAC improvements at Fort Vancouver High School, classroom addition at Eisenhower Elementary, school buses, hazardous material abatement at Walnut Grove Elementary, and a change order for McLoughlin Middle School (5-0)
• Approved Purchase Agreement No. 2021-005 for Apple iPads for elementary schools (5-0)
• Approved Bid No. 2021-006 for Kiggins Bowl Modernization and Fieldhouse (5-0)
• Approved Bid No. 2021-003 for tenant improvements at McLoughlin Middle School Pod 'A' (5-0)
• Waived first readings for Revised Policy 2413, Policy 6220, and Policy 6230; moved to May 11, 2021 meeting

Special Board Meeting Study Session

This is a special board meeting study session only; no formal action will be taken. The board will discuss infrastructure migration and receive a superintendent's report on CDC and Washington State Department of Health guidance. An executive session on personnel will be held with no action to follow. Public comments are limited to agendized items only.

• Study session on infrastructure migration
• Superintendent's report on CDC and WSOH guidance
• Executive session on performance of a public employee (no action to follow)
• Zoom public comments accepted only on agendized items until noon March 30, 2021

The Board held a study session regarding infrastructure migration and a superintendent’s report on CDC and WSOH Guidance. No formal actions were taken during the meeting.

Special Board Meeting

The Vancouver Public Schools Board will interview three candidates for a vacant board director position in a special meeting held via Zoom. After the interviews, the board will recess to executive session to review qualifications, with possible action to follow. There will be no public comments.

• Interview of Michael Sanchez at 6:00 p.m.
• Interview of Trevor Hayward at 6:40 p.m.
• Interview of Sandra Zavala-Ortega at 7:20 p.m.
• Executive session to review applicant qualifications
• Possible action to fill board vacancy

The Board of Directors conducted interviews with three applicants for a board position. Following an executive session, the board voted to appoint Sandra Zavala-Ortega to temporary board position #2.

• Appointed Sandra Zavala-Ortega to temporary board position #2 (4-0)

Special Meeting- Board Study Session

The Vancouver Public Schools Board will hold a special study session via Zoom on March 23, 2021. The board will consider recommendations to approve new mascot names for Columbia River High School and Minnehaha Elementary School. A discussion on Early Childhood Inclusion Preschool is also scheduled, with no formal action expected.

• Approve four potential mascots for Columbia River High School (Resolution No. 866, Policy 6970)
• Approve five potential mascots for Minnehaha Elementary School (Procedure 6970)
• Citizen comments accepted until noon March 23, 2021; three‑minute limit per speaker
• Discussion/presentation on Early Childhood Inclusion Preschool (no formal action)
• Special meeting conducted via Zoom at 5:00 p.m. on March 23, 2021

The Board of Directors approved lists of potential mascot names for Columbia River High School and Minnehaha Elementary School. The meeting also included a presentation on Early Childhood Inclusion Preschool.

• Approved four potential mascot names for Columbia River High School (4-0)
• Approved five potential mascot names for Minnehaha Elementary School (4-0)

Special Board Meeting

The Vancouver Public Schools Board will hold a special meeting via Zoom to identify which applicants will be interviewed for an appointment to an elective office. No citizen comments will be taken. An action on item B.1 is expected to follow discussion.

• Identification of applicants to be interviewed for appointment to elective office (Action Item B.1)

The Board of Directors met to identify which applicants would be interviewed for an appointment to elective office. The board approved moving forward with interviews for three specific candidates.

• Approved interviews with applicants Sandra Zavala-Ortega, Trevor Hayward, and Michael Sanchez for Director position #2 (4-0)

Special Meeting- Board Workshop

The Vancouver Public Schools board will vote on approving a professional services contract for a new superintendent for three years starting July 1, 2021. Other agenda items, including several capital project contracts and a technology lease, are discussion only, with action expected at the April 13 board meeting.

• Vote on three-year superintendent contract (dollar amount not specified in agenda)
• Discuss accepting HVAC improvements at Fort Vancouver High School for $778,559
• Discuss accepting two-classroom addition at Eisenhower Elementary for $1,658,938.59
• Discuss awarding $1,083,195.05 tenant improvements at McLoughlin Middle School Pod A
• Discuss approving $2,097,497.61 iPad lease for elementary schools

The Board approved a three-year professional services contract for Superintendent Dr. Jeff Snell. Other items regarding school facility improvements, purchasing agreements, and policy revisions were discussed but not decided.

• Approved professional services contract for Superintendent Dr. Jeff Snell for term July 1, 2021, through June 30, 2024 (4-0)

Board of Directors- Zoom Technology

This is a routine board meeting with a consent agenda that includes approvals of personnel changes, instructional materials, policy revisions, and two construction change orders totaling $312,018. The board will also recognize employee excellence award recipients and hear reports from student representatives.

• Change order with Tapani Inc. for Jim Tangeman Center at $136,916.58
• Change order with Tapani Inc. for Franklin Elementary addition at $175,101.86
• Purchase agreement with HHPR for Harney parking lot modifications at $118,500
• Second reading and adoption of new Policy 6225 on use of electronic signatures
• Second reading and adoption of revised Policy 2025 on copyright compliance

Special Board Meeting

The Vancouver Public Schools Board will hold a special meeting on March 8, 2021 via Zoom only. The agenda includes a call to order, an executive session to review the qualifications of an applicant for public employment, and a reconvened session before adjournment. No citizen comments will be accepted and the meeting is listed as having no action to follow.

• Call to Order and Roll Call – information only
• Executive Session to review qualifications of an applicant for public employment – no action to follow
• Meeting conducted via Zoom only; no citizen comments permitted

The board convened for a special meeting and entered an executive session to review a public employment applicant's qualifications. No substantive decisions were made during the meeting.

Special Board Meeting

This is a special board meeting with limited public seating due to COVID-19. The board will recess into executive session to discuss qualifications of candidates for public employment, with possible action to follow. No citizen comments will be taken. The meeting is held in person and via Zoom webinar.

• Executive session to determine qualifications of candidates for public employment
• No citizen comments permitted
• In-person attendance limited by COVID-19 capacity restrictions; pre-registration required
• Meeting accessible via Zoom webinar with telephone dial-in options

The Board of Directors held a special meeting to interview candidates for public employment. The board voted to appoint Dr. Jeff Snell as the new Superintendent of Vancouver Public Schools, pending contract negotiations.

• Approved appointment of Dr. Jeff Snell as Superintendent (4-0)

Special Meeting- Board Workshop

The Board of Directors is reviewing several contract recommendations, including construction change orders for the Jim Tangeman Center and Franklin Elementary. Discussion also includes potential new mascots for Columbia River High School and instructional materials for the 2020-2021 school year.

• $136,916.58 change order with Tapani Inc. for Jim Tangeman Center excavation and material
• $175,101.86 change order with Tapani Inc. for Franklin Elementary roof and boiler work
• $118,500.00 agreement with Harper Houf Peterson Righellis Inc. for Harney parking lot engineering
• Approval of revised student body constitutions for iTech Preparatory, Skyview High School, and Flex Academy
• Review of four potential mascot names for Columbia River High School

The Board of Directors approved moving forward with finalist interviews for the new VPS superintendent. Other items regarding contracts, student body constitutions, and instructional materials were discussed but no votes were recorded.

• Approved finalist interviews for Dr. Jeff Snell and Dr. Kenneth Hurst for superintendent (4-0)

Special Board Meeting

This special board meeting consists solely of a recess to an executive session to interview candidates for public employment, with no public comment or action taken. The meeting is held via Zoom due to COVID-19 restrictions.

• Executive session to interview candidates for public employment
• No public comment or action to follow
• Meeting held via Zoom due to COVID-19 restrictions

The Board of Directors convened for a special meeting and entered an executive session to interview candidates for public employment. No substantive actions or decisions were taken during the meeting.

Special Board Meeting

This special board meeting is entirely procedural: it will recess into executive session to interview candidates for public employment, then reconvene and adjourn. No action will follow, and no public comment is permitted.

• Executive session for personnel interviews of job candidates

The Board of Directors held a special meeting that consisted primarily of an executive session to interview candidates for public employment. The minutes record that no action took place during the session.

Special Board Meeting

The Vancouver Public Schools Board is holding a special meeting to consider appointing an interim superintendent. The board will also recess into executive session to discuss employee performance and evaluate superintendent successor applicants. Possible action may follow the executive session.

• Appointment of an interim superintendent (Administrative Action)
• Executive session to discuss public employee performance and superintendent successor search
• Possible action following executive session
• No public in-person observance due to COVID-19 restrictions
• No citizen comments scheduled

The Board appointed Kathy Everidge as interim superintendent and approved four candidates to move to the next round of the superintendent search. Additionally, the Board accepted an agreement to move up Dr. Steven Webb's retirement date to February 11, 2021.

• Approved Kathy Everidge as interim superintendent (4-0)
• Approved superintendent candidates #6, #15, #24, and #30 to move to the next round (4-0)
• Approved agreement to move Dr. Steven Webb's retirement date to February 11, 2021 (4-0)

Special Board Meeting

The special board meeting on February 10, 2021 will be held via Zoom with no in‑person public attendance because of COVID‑19 Phase 2 restrictions. Board members will discuss the superintendent successor search and evaluate the qualifications of an applicant for public employment, with potential actions to follow. The meeting includes a recess to executive session, a reconvened session to select candidates for superintendent successor interviews, and adjournment.

• Superintendent successor search presentation (McPherson & Jacobsen)
• Personnel evaluation of qualifications of an applicant for public employment (potential action)
• Selection of candidates for superintendent successor interviews (action)
• Recess to executive session
• Meeting conducted via Zoom with no citizen comments due to COVID‑19 restrictions

The Board of Directors convened a special meeting to discuss the Superintendent Successor Search. The meeting included an executive session to evaluate applicant qualifications, but no action was taken.

Board of Directors- Zoom Technology

The Vancouver Public Schools Board of Directors will consider consent agenda items including second readings and adoptions of revised policies on meeting conduct (Policy 1400), associated student bodies (Policy 3510, which mandates fee waivers for low-income students), and whistleblower protection (Policy 5271). Other items include approval of instructional materials, an out-of-state travel request for Skyview High School performing arts to Anaheim, California at a cost of $251,850, and recognition of Employee Excellence Awards. The board will also hear reports from student representatives and approve minutes from previous meetings.

• Second reading and adoption of revised Policy 3510 requiring fee waivers for extracurricular events for students eligible for free/reduced meals and reduced fees for nonstudents 65+
• Out-of-state travel request for Skyview High School choir/band/orchestra to Anaheim Heritage Festival, cost $251,850 funded by boosters and families
• Second reading and adoption of revised Policy 1400 clarifying that the district cannot require public attendees to register name or information for in-person meetings
• Second reading and adoption of revised Policy 5271 on reporting improper governmental action (whistleblower protection)
• Approval of instructional materials for 2020–2021 school year as recommended by the Instructional Materials Committee

The Board of Directors voted to place Superintendent Steven Webb on immediate administrative leave following an executive session. The board also approved several consent agenda items including personnel reports, policy revisions, and facility contracts.

• Placed Superintendent Steven Webb on immediate administrative leave (4-0)
• Approved Purchase Agreement 2021-002 with LSW Architects, P.C. for Kiggins Bowl services (4-0)
• Approved seven sets of meeting minutes from September and October 2020
• Approved employment report and instructional materials for 2020-2021 school year
• Approved travel request for WorldStrides Heritage Festivals in Anaheim, California
• Adopted revised policies 1400, 3510, 5271, and 6112
• Approved consulting contract 2020-0890 with Double Line
• Approved architectural services for McLoughlin Middle School Pod A and easements for Walnut Grove and Salmon Creek Elementary schools

Special Board Meeting

This special board meeting consists only of procedural items: call to order, recess to executive session to review a public employee's performance, reconvene, and adjourn. No public comments or action items are scheduled. The meeting is held via Zoom due to COVID-19 phase 2 restrictions.

• Executive session to review the performance of a public employee, with no action to follow
• No citizen comments permitted
• Meeting held via Zoom due to COVID-19 restrictions

The Board of Directors held a special meeting that consisted primarily of an executive session. No formal actions or decisions were recorded in the minutes.

Special Board Meeting Study Session

This is a special board meeting study session held via Zoom due to COVID-19 restrictions. The main agenda item is a discussion on planning for the reopening of secondary schools serving grades 6-12. Public comments on this topic may be submitted in advance and delivered via Zoom.

• Discussion of 6-12 secondary re-opening planning

The Board of Directors held a special meeting and study session regarding 6-12 re-opening planning. No formal action was taken during the meeting.

Special Meeting- Board Workshop

The Vancouver Public Schools Board of Directors held a special workshop on January 19, 2021, via Zoom. The agenda covered a superintendent successor search, several construction and consulting contracts, utility easements, and first readings of two board policies. The district explicitly noted that no action will be taken during this workshop; all recommendations are scheduled for a formal board meeting on February 9, 2021.

• Superintendent successor search with McPherson & Jacobsen
• Consulting contract with Double Line for data interoperability (grant-funded, $0 cost)
• Architectural contracts with LSW Architects for McLoughlin Middle School Pod A ($211,170.00) and Kiggins Bowl ($1,124,696.00)
• Final acceptance of contracts for Harney Elementary classroom addition ($2,041,762.68) and Truman Elementary hazardous material abatement ($110,100.00)
• First readings of revised Policy 2025 (Copyright Compliance) and new Policy 6225 (Electronic Signatures)

The board conducted a workshop to discuss several recommendations for contracts, policies, and instructional materials. No formal votes or final decisions were recorded in the minutes.

Board of Directors- Zoom Technology

The Vancouver Public Schools Board will consider several consent‑agenda items, including employment reports and a new district calendar for the 2021‑2022 school year. It will vote on a high‑school course proposal and multiple purchasing agreements for classroom technology. A resolution to support a broadband feasibility study for Clark County will also be approved.

• Approve the official district calendar and board‑meeting schedule for school year 2021‑2022
• Approve the high‑school new course proposal for the 2021‑2022 school year
• Approve Purchase Agreement No. 2020‑085 for 46 Epson Powerlite 750F projectors at Walnut Grove Elementary ($159,290.97 plus tax)
• Approve Purchase Agreement No. 2020‑088 for 30 Epson Powerlite 750F projectors for standard classrooms ($86,989.61 plus tax)
• Approve Intergovernmental Purchasing Agreement with Mount Hood Community College for cooperative bids through 2025

The Board of Directors approved Resolution No. 872 for unlimited tax obligation bonds and a purchase agreement for a classroom addition at Salmon Creek Elementary School. The board also passed a consent agenda covering technology purchases, a broadband feasibility study, and the 2021-2022 school calendar.

• Approved Resolution No. 872 Unlimited Tax Obligation Bonds, 2021 (5-0)
• Approved Purchase Agreement No. 2018-049 for Salmon Creek Elementary classroom addition (5-0)
• Approved 2021-2022 Official School District Calendar (5-0)
• Approved Purchasing Agreement No. 2020-085 for Walnut Grove projectors (5-0)
• Approved Purchase Agreement No. 2020-088 for standard classroom technology (5-0)
• Approved Intergovernmental Purchasing Agreement No. 2020-089 with Mount Hood Community College (5-0)
• Approved Resolution No. 871 for Clark County broadband feasibility study (5-0)
• Approved Purchase Agreement No. 2019-065 for Martin Luther King, Jr. Elementary carpet (5-0)