Vancouver Public Schools public meetings in 2022

December 13, 2022- Regular Board Meeting (In-person and Zoom)

The Vancouver Public Schools board will hold a regular business meeting with a consent agenda. Items to be approved in a single motion include instructional materials, an out-of-state student trip, the 2022-23 public policy agenda, two $75,000 purchases for high school CTE digital and video equipment, and a lease extension with the Free Clinic of Southwest Washington.

• Approval of instructional materials for 2022-23 school year (two recommendations)
• Out-of-state travel for 5 Hudson's Bay students to Grand Canyon University at no cost
• Adoption of the 2022-23 Public Policy Agenda for Vancouver Public Schools
• Two $75,000 purchase agreements for digital/video equipment from Adorama and B&H Foto & Electronics Corp.
• Extension of lease agreement with the Free Clinic of Southwest Washington

The Board of Directors approved a series of consent agenda items including the 2022-23 Public Policy Agenda and various fiscal agreements. The Board also adopted revised Policy 6540 regarding the district's responsibility for privately owned property. New leadership positions were approved to take effect January 10, 2023.

• Approved meeting minutes from Nov 8, Nov 15 (Committee of the Whole and Levy Resolution), and Nov 29 (5-0)
• Approved 2022-23 Public Policy Agenda for Vancouver Public Schools (5-0)
• Approved out-of-state travel request for Grand Canyon University in Phoenix, Arizona (5-0)
• Adopted Resolution No. 894 designating certain employees to contract on behalf of the Board (5-0)
• Approved payment of bills (5-0)
• Adopted revised Policy 6540, School District’s Responsibility for Privately Owned Property (5-0)
• Appointed Director Zavala-Ortega as Chair and Director Sproul as Vice Chair (effective Jan 10, 2023)

Special Meeting- Board Study Session

The Vancouver Public Schools Board holds a special study session on November 29, 2022, via Zoom. The agenda includes informational superintendent reports on PLC updates, professional development and equity teams, and WSSDA conference learning. The board will recess to executive session to discuss personnel performance, with no action planned. No public comments or votes are scheduled; the meeting is procedural and informational.

• Superintendent report on PLC update (Curriculum and Instruction)
• Professional development and student-centered equity teams at schools
• WSSDA Conference Learning report
• Recess to executive session for personnel discussion (no action to follow)
• No public comments or action items on the agenda

The Board of Directors held a study session featuring reports on curriculum, professional development, and conference learning. No substantive decisions were made during the meeting.

Special Events Notice - WSSDA Conference

This is a procedural special events notice for the WSSDA Conference taking place November 16-19, 2022. No decisions or discussions are scheduled; the board is simply informing the public of attendance.

• Special Event Notice for WSSDA Conference, November 16-19, 2022

Special Board Meeting-Levy Resolution

The Vancouver Public Schools Board is holding a special meeting to consider and take action on a levy resolution (Levy Resolution 893-2023). No citizen comments will be accepted. The meeting is held via Zoom only.

• Consideration and action on Levy Resolution 893-2023

The Board of Directors held a special meeting to address a levy resolution. The board voted unanimously to approve the resolution.

• Approved levy resolution (5-0)

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors is holding a Committee of the Whole meeting to discuss several purchasing agreements, contract acceptances, and instructional materials. No formal action will be taken; items are scheduled for board approval at the December 13, 2022 meeting. The board will discuss a lease extension with the Free Clinic of Southwest Washington until 2050 and multiple capital projects funded by the 2017 bond program.

• Lease extension with Free Clinic of Southwest Washington until August 31, 2050 at James Parsley Center, 2901 Falk Rd.
• Recommendation to award $75,000 purchase agreement to Adorama for digital/video equipment for HS CTE programs.
• Recommendation to award $61,659.01 for Columbia River High School stadium lighting materials to Consolidated Electrical Distributors.
• Final acceptance of $1,491,623.20 contract for Fort Vancouver High School tenant improvements (FCRC, classrooms, weight room).
• Final acceptance of $1,329,497.60 contract for Kiggins Bowl track and field site improvements.

The Board Committee of the Whole met via Zoom to discuss recommendations for several purchasing agreements, bids, and instructional materials. The minutes record these items as discussions and recommendations; no final votes or decisions are listed.

November 8, 2022 - Regular Board Meeting (In-person and Zoom)

The Vancouver School District Board is reviewing several consent agenda items including a new collective bargaining agreement with SEIU. The board is also considering a service agreement for the iUrban Teen graduate internship program and an intergovernmental agreement for district-wide printing services.

• Approval of 2022-2025 SEIU Collective Bargaining Agreement and revised salary schedules
• Service agreement with iUrban Teen for $138,541 plus sales tax
• Intergovernmental agreement with Educational Service District No. 112 for printing services estimated at $450,000 annually
• First reading of revised Policy 6540 regarding responsibility for privately owned property

The Board of Directors approved the 2022-2025 SEIU collective bargaining agreement and retroactive salary schedules. The board also approved several purchase agreements for school facility improvements and adopted a new policy on trauma-informed schools.

• Approved 2022-2025 Collective Bargaining Agreement with SEIU and revised 2022-2023 salary schedules
• Adopted New Policy 0020, Trauma Informed Schools
• Approved first reading to adopt Revised Policy 6540 regarding privately owned property
• Approved parking lot expansion at Ogden Elementary School (Purchase Agreement No. 2022-051)
• Approved carpet for Ruth Bader Ginsburg Elementary School (Purchase Agreement 2022-052)
• Approved high speed connectivity for RBG (Purchase Agreement No. 2022-045)
• Approved carpet at Skyview High School (Purchase Agreement No. 2021-073)
• Approved agreements for iUrban Teen, ESD No. 112 printing services, and Valbrun Consulting Group

Special Board Meeting-Business Meeting-Personnel Action

The Vancouver Public Schools board is holding a special meeting over Zoom with no citizen comments. The sole agenda item is a business meeting for personnel action, based on a special board report attached to the agenda.

• Personnel action (details in attached special board report)

The Board of Directors met via Zoom to conduct a business meeting regarding personnel action. The board voted to approve the personnel action.

• Approved personnel action (5-0)

Special Meeting- Board Study Session

This is a special meeting/board study session with no formal votes or public comment. The board will hear superintendent reports on culture and climate via student advisory, student learning, and resources/equity lens for multilingual learning. No action is scheduled.

• Superintendent report on Culture and Climate - Student Advisory
• Superintendent report on Student Learning
• Superintendent report on Resources/Equity Lens - Multilingual Learning

The meeting consisted of reports from the Superintendent regarding student advisory, student learning, and multilingual learning. No substantive decisions were made during this session.

Special Meeting- Committee of the Whole (Zoom Only)

The Committee of the Whole will discuss and recommend approval of a purchase agreement with iUrban Teen for the VPS Graduate Internship program, costing $138,541 plus Washington state sales tax and funded by the VPS ESSER Fund. The meeting also includes discussion of several other contract recommendations, including a printing services agreement, a professional‑development consulting contract, a parking‑lot engineering agreement, and a carpet purchase for Ruth Bader Ginsburg Elementary. All items are slated for board approval at the November 8, 2022 meeting.

• iUrban Teen Graduate Internship purchase agreement – $138,541 plus tax
• Intergovernmental printing services agreement with ESD 112 – estimated $450,000 annually
• Valbrun Consulting Group professional‑development contract – $288,000
• Harper Houf Peterson Righellis engineering services for Ogden Elementary parking lot expansion – $170,400
• Floor Solutions carpet purchase for Ruth Bader Ginsburg Elementary – $157,930 plus tax

The Committee of the Whole met via Zoom to discuss several purchase agreements and a policy revision. The minutes record discussions on these items, but no formal votes or decisions were taken.

Special Events Notice

This is a special events notice for the VITA Dedication. No decisions or discussions are scheduled; the agenda is purely informational.

• Special Event Notice - VITA Dedication

Regular Board Meeting (In-person and Zoom)

This is a regular board meeting covering consent agenda items, including a first reading of new Policy 0020 on trauma-informed schools, and second readings to adopt revised policies on meeting conduct, excused absences, and emergencies. The board will also approve instructional materials for the 2022–2023 school year and an employment report.

• First reading of new Policy 0020, Trauma Informed Schools
• Second reading and adoption of revised Policy 1400, Meeting Conduct, Order of Business and Quorum
• Second reading and adoption of revised Policy 3122, Excused and Unexcused Absences
• Second reading and adoption of revised Policy 3432, Emergencies
• Approval of Instructional Materials for 2022–2023 school year

The Board of Directors approved a comprehensive consent agenda including several new and revised district policies, instructional materials, and various vendor contracts. The board also approved meeting minutes from September 2022.

• Approved meeting minutes for September 13, 20, and 27, 2022
• Approved instructional materials for the 2022-2023 school year
• Conducted first reading for Policy 0020 (Trauma Informed Schools)
• Adopted revised policies on meeting conduct, student absences, and school emergencies
• Adopted revised policy on dangerous weapons and new policy on language access
• Approved REAP Memorandum of Understanding for student achievement and attendance
• Approved agreements with Pristine Rehab Care LLC and AVEANNA Healthcare
• Approved purchase agreements for Gaggle, Zendesk, and field reconditioning at Skyview High School

Special Board Meeting- Board Study Session- Zoom Only

This is a special board meeting and study session held via Zoom. No citizen comments or action items are scheduled. The board will receive reports on the Student Advisory, Highly Capable Program, Professional Learning, and Board Development.

• Student Advisory Report
• Highly Capable Program report
• Professional Learning report
• Board Development report

The Board of Directors held a special study session via Zoom. The meeting consisted of reports and information sharing; no formal actions were taken.

Special Board Meeting-Operations Planning

This is a special board meeting of Vancouver Public Schools focused on operations planning. The meeting is in-person only, with no citizen comments and no action expected to be taken. The only agenda item is an operations planning session listed as information.

• Operations planning session (information only)

The Board of Directors convened for a special operations planning session. No substantive decisions or votes were recorded in the minutes.

Special Board Meeting

The Vancouver Public Schools Board held a special meeting for an operations planning session. The meeting was in-person only with no citizen comments and no action to follow. The sole agenda item was a discussion of operations planning.

• Operations planning session (discussion only)

The Board of Directors convened for a special operations planning session. No substantive decisions or votes were recorded in the minutes.

Special Meeting- Committee of the Whole (Zoom Only)

This is a Committee of the Whole meeting with no action taken; the board is discussing five contracts that will be voted on at the October 11 board meeting. Items include renewals for early learning, restorative practices, special education placement, therapy services, and nursing services.

• Interlocal agreement renewal with ESD 112 for 1-2-3 Grow and Learn Program at 14 elementary schools, total $223,930
• Memorandum of understanding with REAP for restorative practices and culturally responsive support at Fort Vancouver High School, $205,000
• Intergovernmental agreement with Multnomah Education Service District for Wheatley School special education placement, $135,138
• Consulting services agreement with Pristine Rehab Care LLC for occupational, physical, speech therapy and nursing, estimated $122,000
• Provider agreement renewal with Aveanna Healthcare for one-to-one nursing services for six students, estimated $200,000

The meeting consisted of discussions regarding various service agreements, purchase agreements, and a proposed trauma-informed schools policy. No formal votes or final decisions were recorded in the minutes.

Regular Board Meeting (In-person & Zoom)

The Vancouver Public Schools Board will hold a regular meeting on September 13, 2022, with a consent agenda that includes personnel changes, contract renewals, and an out-of-state travel request. The most significant action is renewing a $371,000 engagement agreement with The Hello Foundation for school psychologist, speech, and occupational therapy services. The board will also consider an interlocal agreement with ESD 112 for audiological services and approve minutes from prior meetings.

• Renewal of engagement with The Hello Foundation, LLC for school psychologist, speech, and occupational therapy services at $90/hour, estimated $371,000 for 2022-23
• Interlocal agreement with Educational Service District 112 for audiological services for up to 0.80 FTE audiologist
• Out-of-state travel request for Katie Morrison-Siewert to attend Xello Customer Advisory Board Summit in Toronto, Canada at no cost to district
• Approval of minutes from August 9 (special and regular), August 16 (Committee of the Whole), and August 23 (Study Session) meetings
• Consent agenda items including resignations, employments, and leaves of absence for certificated and classified personnel

The Board of Directors approved a consent agenda containing 13 items, including several therapy and staffing agreements and updated salary schedules. Five proposed policy revisions were waived and moved to the October 11, 2022 meeting.

• Approved meeting minutes for Aug 9 (Special and Regular), Aug 16, and Aug 23 (5-0)
• Approved employment report and out-of-state travel to Toronto, Canada (5-0)
• Renewed agreements with The Hello Foundation, LLC and ESD 112 for audiological services (5-0)
• Renewed staffing agreement with Maxim Healthcare Staffing Services (5-0)
• Approved contracts with LSJ Consultation, LLC, Sprout Therapy Solutions, LLC, and Ampersand Therapy, LLC (5-0)
• Approved annual renewal of insurance coverages (5-0)
• Accepted purchase agreement for carpet at Heights Campus and bid for secure entrances at Hudson's Bay HS, Discovery MS, and Washington Elementary (5-0)
• Approved revised 2022-23 management and SEIU salary schedules and a three-year VAPA agreement (5-0)

Special Board Meeting- Board Study Session- Zoom Only

The Vancouver Public Schools Board will hold a study session via Zoom to discuss the strategic plan scope and sequence, PLC update, renewal levy proposals, and back-to-school update. No citizen comments or action items are scheduled; the meeting is informational only.

• Strategic plan scope & sequence report
• PLC (Professional Learning Community) update
• Renewal Levy Proposals discussion
• Back to School Update report
• No citizen comments or action items

The Board of Directors met for a special study session via Zoom. The meeting consisted of reports and no substantive decisions were made.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors will discuss renewing four contracts for special education services during a Committee of the Whole meeting. No formal action will be taken; recommendations will go to the September 13 board meeting.

• Renewal of engagement agreement with The Hello Foundation, LLC for school psychologist, speech, and occupational therapy services, estimated $371,000 at $90/hour
• Renewal of interlocal agreement with ESD 112 for audiological services, $107,138 for 0.8 FTE audiologist
• Renewal of agreement with Maxim Healthcare Services for nursing, behavioral, and therapy services, approximate cost $2,500,000 (annual estimate $3,500,000)
• New independent contractor agreement with LSJ Consultation, LLC for school psychologist services at $115/hour

The Board of Directors met for a Committee of the Whole session to discuss various contract renewals, service agreements, and policy revisions. The minutes record these items as discussions or information; no formal votes or final decisions were recorded.

Special Board Meeting

This is a special in-person meeting of the Vancouver Public Schools Board with no citizen comments and no action to follow. The board will discuss board goals during the retreat.

• Discussion of Board Goals

The Board of Directors convened for a special meeting and board retreat. The minutes record a discussion regarding board goals, but no substantive decisions were made.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools board will consider consent agenda items including renewal of agreements allowing iTech Preparatory students to take college courses at Washington State University Vancouver and Clark College for 2022-2023. The board will also vote on extending the Helmsman Management Services contract for workers' compensation administration and approving revised Policy 2140 on guidance and counseling.

• Renewal of MOA with Washington State University Vancouver (Resolution 886) at $289.60 per credit hour, estimated total $30,000 from General Fund
• Renewal of MOA with Clark College (Resolution 887) at $193.07 per credit hour (academic) and $212.54 per vocational credit, estimated total $75,000 from General Fund
• Agreement with Helmsman Management Services to administer the self-insured workers' compensation program effective September 1, 2022
• Second reading and adoption of revised Policy 2140 on guidance and counseling
• Approval of State Board of Education Minimum Basic Education Compliance for 2022-23

The Board of Directors approved the 2022-23 budget via Resolution No. 892 following a public hearing. The board also passed a wide range of consent agenda items including software licenses, facility projects, and district policies. Additionally, the 2022-23 Career and Technical Education District Plan was adopted.

• Approved 2022-23 fiscal year budget via Resolution No. 892 (unanimous)
• Approved 2022-23 Career and Technical Education (CTE) District Plan via Resolution No. 891 (5-0)
• Approved July 12, 2022 meeting minutes
• Approved revised policies for Guidance and Counseling, Anaphylaxis Prevention, Opioid Overdose Reversal, Safe and Orderly Learning Environment, and Holidays
• Approved agreements with WSU Vancouver (Res. 886) and Clark College (Res. 887)
• Approved fuel station replacement project at the District’s Transportation Complex
• Approved purchase agreements for Google, Microsoft, Canvas LMS, and Solarwinds licensing
• Approved revised ASB Constitution and By-Laws for Hudson’s Bay High School

Special Event Notice

This is a procedural special board meeting notice for Vancouver Public Schools on August 9, 2022. The meeting is in-person only with no citizen comments and no action to follow. It appears to be a notification or training-related session.

• New Employee Training Notice file attached

Board Meeting- Hybrid & In-Person

The board will vote on a consent agenda that includes renewing NewsELA for $697,755, purchasing iReady math and reading lessons for $686,467.55, acquiring the Panorama platform for $114,250, and renewing Agile Mind for $103,000. Also up for approval is the adoption of a comprehensive school counseling program transition plan required by state law. The meeting is hybrid, held in person at the Bates Center and via Zoom.

• Renew NewsELA platform for grades 2-12 for 2022-2024 at $697,755
• Purchase iReady math and reading lessons for grades K-5 for 2022-2023 at $686,467.55
• Purchase Panorama platform for MTSS and SEL support for 2022-2023 at $114,250
• Renew Agile Mind math curriculum for grades 9-12 for 2022-2023 at $103,000
• Adopt comprehensive school counseling program transition plan per SSB 5030

The Board approved a comprehensive consent agenda including various educational software renewals, staffing agreements, and facility maintenance contracts. The board also conducted first readings for four revised district policies regarding counseling, health responses, and learning environments.

• Approved meeting minutes for May 27, June 7, and June 21, 2022
• Approved instructional tools including Agile Mind, Panorama, NewsELA, iReady, and Odysseyware
• Approved purchase of Stride Learning Platform
• Approved staffing agreements with Pioneer Healthcare Services and ProCare Therapy
• Approved asbestos abatement bid for Hudson's Bay High School
• Approved change order with Corp Inc. Construction for Ruth Bader Ginsburg Elementary School
• Approved Resolution No. 890 regarding Growth Management School Impact Fees
• Conducted first readings for revised policies 2140, 3420, 3424, and 4200

CANCELED- Special Board Meeting- Board Study Session- Zoom Only

The Vancouver Public Schools Board of Directors canceled its June 28, 2022 special board meeting and study session. No decisions, discussions, or citizen comments occurred. The agenda included only call to order, roll call, board reports, and adjournment.

• Meeting canceled; agenda included only call to order, roll call, reports, adjournment

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board Committee of the Whole meets to discuss proposed contracts for healthcare services and a resolution to adopt school impact fees. No votes will be taken; these items are scheduled for action at the July 12 board meeting.

• Recommendation to approve a $120,000 client staffing agreement with Pioneer Healthcare Services for speech, occupational, and physical therapy for the 2022-23 school year.
• Recommendation to renew a $108,000 agreement with ProCare Therapy for similar therapy services for the 2022-23 school year.
• Resolution No. 890 to adopt growth management impact fees of $2,786.09 per single-family unit and $2,486.64 per multi-family unit.
• Resolution No. 889 designating certain district employees to contract on behalf of the board.
• Recommendation to approve athletic clothing and supplies contract (RFP No. 2019-045-4) – details incomplete in agenda.

The Board of Directors met as a Committee of the Whole to discuss various contract recommendations, policy revisions, and teaching materials. The minutes state that no formal action took place during the meeting.

Special Events Notice

This is a special events notice from Vancouver Public Schools for June 12 and 13, 2022. The agenda item is categorized as information only, with details provided in an attached PDF. No decisions or discussions are scheduled for this notice.

• Special Events Notice for June 12 and 13, 2022 (details in attached PDF)

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools Board will consider consent agenda items including approval of salary schedules and conditions for all employee groups for 2022-2023, adoption of the superintendent's three-year contract, and renewal of an interpreter services contract for up to $750,000 annually. Also on the agenda: recognition of Employee Excellence Awards and approval of out-of-state travel for Columbia River High School band.

• Approval of 2022-2023 salary schedules for certificated, classified, and management staff with state IPD increases and negotiated wage increases
• Adoption of superintendent's three-year employment contract effective July 1, 2022
• Renewal of independent contractor agreement with Signing Resources & Interpreters for ASL services at $65-$80/hour, annual cost $750,000
• Approval of out-of-state travel for Columbia River High School band to Magic Music Days in Anaheim, CA, cost $80,000
• Approval of membership in Washington Interscholastic Activities Association (WIAA) for 2022-2023 and adoption of Resolution No. 888

The Board approved the 2022-2023 salary schedules and conditions. Multiple consent agenda items were passed, including instructional materials and several contractor agreements for school facilities. A separate purchase agreement for field reconditioning at Skyview High School was also approved.

• Approved meeting minutes for May 10, 2022
• Approved 2022-2023 salary schedules and conditions
• Approved instructional materials for 2021-2022 school year
• Approved out-of-state travel for Magic Music Days in Anaheim, California
• Approved WIAA membership for 2022-2023 and Resolution No. 888
• Approved contractor renewals with Signing Resources & Interpreters and FoxHire, LLC
• Approved LSW Architects amendment for Ruth Bader Ginsburg Elementary School
• Approved purchase agreement with King County Director’s Association for Skyview High School field reconditioning

CANCELED- Special Board Meeting- Board Study Session

This special board meeting and study session of the Vancouver Public Schools Board was canceled. No items were discussed or decided.

• Meeting canceled; no actions taken

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board Committee of the Whole meets to discuss several contract renewals and approvals for the 2022-23 school year. No formal action is taken at this meeting; recommendations will go to the full board on June 7. Key contracts include a $750,000 interpreter services agreement and a $256,000 contract for special education staff.

• Renewal of independent contractor agreement with Signing Resources & Interpreters for ASL interpreters, up to $750,000
• Renewal of client services agreement with FoxHire, LLC for OT, PT, nursing, speech, and psychology services, estimated $256,000
• Approval of $315,285 purchase agreement for reconditioning baseball fields at Skyview High School
• Amendment to LSW Architects contract for $195,940 for extended construction administration at Ruth Bader Ginsburg Elementary School
• Final acceptance of $572,509.84 in tenant improvements at Gaiser Middle School

The Board of Directors met via Zoom to review recommendations for several contractor agreements, facility improvements, and instructional materials. The minutes record these items as discussions; no formal votes or final decisions are listed.

Special Events Notice

This is a special events notice for Vancouver Public Schools, presented for information only. The board is reviewing the attached document with details on upcoming events. No decisions or actions are scheduled.

• Review of Special Events Notice dated May 12, 2022 (attached PDF)

Board Meeting- Zoom Only

The Vancouver Public Schools board will hold a Zoom business meeting with reports, recognitions, and a consent agenda. Key consent items include awarding a $170,000 bid for a vehicle lift at transportation, a $107,510 bid for underground lift removal and soil remediation, a $137,584 change order for Ruth Bader Ginsburg Elementary School exterior siding, and approval of an out-of-state travel request for Skyview High School basketball ($20,000).

• Award bid to Northwest Lift & Equipment for $170,000 aboveground lift installation at transportation department
• Award bid to Peak Environmental for $107,510.28 underground lift removal and soil remediation at transportation
• Approve $137,584.24 change order for alternate exterior siding at Ruth Bader Ginsburg Elementary School
• Approve out-of-state travel request for Skyview High School boys basketball to Cactus Jam in Phoenix, AZ ($20,000 funded by ASB, boosters, families)
• Approve fire alarm maintenance and repair services contract with Cosco Fire Protection (first year of multi-year contract)

The Board approved a series of consent agenda items including facility repairs, equipment purchases, and an employment report. Additionally, the Board approved the recommendation to name the artificial turf athletic field at Columbia River High School.

• Approved meeting minutes from March 8, March 15, March 22, April 12, April 19, and April 26, 2022
• Approved Employment Report
• Approved out-of-state travel request for Cactus Jam in Phoenix, Arizona
• Approved Purchasing Agreement 2022-014 for Aboveground Lift Installation at Transportation
• Approved Purchasing Agreement 2022-015 for Underground Lift Removal and Soil Remediation at Transportation
• Approved change orders with Corp Inc. Construction for Ruth Bader Ginsburg Elementary School
• Approved Contract No. 2021-057 for Fire Alarm Maintenance and Repair Services
• Approved naming of the artificial turf athletic field at Columbia River High School

CANCELED- Special Board Meeting- Board Study Session

This special board meeting and study session scheduled for April 26, 2022, has been canceled. No business was conducted.

Special Board Meeting

The Vancouver Public Schools Board held a special in‑person meeting on April 26, 2022 at the Bates Center for Educational Leadership. The agenda included a discussion of board goals and a personnel performance matter placed in executive session. No citizen comments were permitted and no formal actions were taken. The meeting concluded with a reconvening and adjournment.

• Discussion of Board Goals (discussion only)
• Executive session to review performance of a public employee (no action)
• Recess to executive session
• Reconvene special board meeting
• Adjournment

The Board of Directors held a special meeting to discuss board goals. No substantive decisions were made, and no executive session took place.

Special Meeting- Committee of the Whole (Zoom Only)

The Committee of the Whole will discuss and recommend approval of several items, including a $20,000 out‑of‑state travel request for Skyview High School basketball, a naming proposal for Columbia River High School's artificial turf field, and multiple contract awards. Contract recommendations cover a $170,000 aboveground lift installation, a $107,510 underground lift removal and soil remediation, a $137,584.24 change order for exterior siding at Ruth Bader Ginsburg Elementary, and a $78,588 fire alarm maintenance agreement. The board will be asked to approve these actions at the May 10, 2022 meeting.

• Approve $170,000 contract with Northwest Lift & Equipment LLC for an aboveground vehicle lift at transportation
• Approve $107,510.28 contract with Peak Environmental for underground lift removal and soil remediation
• Approve $137,584.24 change order for alternate exterior siding at Ruth Bader Ginsburg Elementary School
• Approve $78,588 fire alarm maintenance and repair contract with Cosco Fire Protection
• Approve $20,000 travel request for Skyview High School boys basketball team to attend Cactus Jam in Phoenix, AZ

The Board of Directors met via Zoom to discuss several recommendations regarding teaching, learning, and facility contracts. No substantive decisions or votes were recorded in the minutes.

Board Meeting- Zoom Only

The Vancouver Public Schools Board will meet via Zoom to approve consent agenda items, including contracts for a parking lot addition at Harney Elementary ($697,800) and a roof replacement at Fruit Valley Elementary ($636,426). Also up for approval are new instructional materials, a revised procurement policy, and a kitchen equipment purchase for VITA Elementary ($178,138). The meeting includes employee excellence awards and citizen comment periods.

• Award bid to Western United Civil Group, LLC for Harney Elementary parking lot addition ($697,800)
• Award bid to Roof Toppers, Inc. for Fruit Valley Elementary roof replacement ($636,426)
• Award bid to Douglas Equipment for VITA Elementary kitchen equipment ($178,138)
• Second reading and adoption of revised Policy 6220 (Bid or Proposal Requirements)
• Approval of instructional materials for 2021–2022 school year

The Board approved a consent agenda containing several facility improvement bids, including roof and parking lot work. The Board also adopted a revised policy on bid and proposal requirements and approved various purchasing agreements.

• Approved meeting minutes from Jan 11, Jan 18, Jan 25, Feb 8, Feb 15, and Feb 22, 2022
• Adopted revised Policy 6220, Bid or Proposal Requirements
• Awarded Bid No. 2022-008 for Harney Elementary School parking lot addition
• Awarded Bid No. 2022-005 for Fruit Valley Elementary School roof replacement
• Awarded Bid No. 2022-006 for VITA kitchen equipment
• Approved Bid No. 2020-057 for Hazel Dell Elementary School secure entrance and FCRC project
• Approved Bid No. 2020-076 for Roosevelt Elementary School secure entrance and FCRC project
• Approved purchase of bleachers for Kiggins Bowl Stadium and carpet for Lincoln and Harney Elementary Schools

Special Board Meeting- Board Study Session- Zoom Only

The Vancouver Public Schools Board will hold a study session via Zoom to discuss the PLC Project and Equity Policy Implementation. No votes or public comments are scheduled; this is a discussion-only meeting.

• PLC Project report
• Equity Policy Implementation report
• No citizen comments or action items

The Board of Directors met via Zoom for a special study session. The meeting included reports on the PLC Project and Equity Policy Implementation. No substantive decisions were made.

Special Meeting- Committee of the Whole (Zoom Only)

This special Committee of the Whole meeting for Vancouver Public Schools Board involves discussion of several contracts and project acceptances funded by the 2017 bond program. Topics include a parking lot expansion at Harney Elementary, roof replacement at Fruit Valley Elementary, kitchen equipment for VITA Elementary, and final acceptances for earlier projects. No votes are taken; these items are scheduled for action at the regular board meeting on April 12, 2022.

• Award of $697,800 bid to Western United Civil Group for parking lot addition at Harney Elementary (2017 bond)
• Award of $636,426 bid to Roof Toppers Inc. for roof replacement at Fruit Valley Elementary (2017 bond)
• Approval of $190,551 purchase of kitchen equipment for VITA Elementary from Douglas Equipment
• Acceptance of $489,717 final contract with NOR-PAC Seating for bleachers at Kiggins Bowl
• Final acceptance of $150,965 contract with Inline Commercial Construction for Hazel Dell Elementary secure entrance and FCRC

Board Meeting- Zoom Only

The Vancouver Public Schools board will hold a business meeting via Zoom, recognizing employees with Employee Excellence Awards and hearing citizen comments. The main actions involve approving a consent agenda that includes acceptance of completed capital projects, such as $6.3 million in HVAC improvements at Hazel Dell, Hough, and Felida Elementary Schools, and a $3 million classroom addition at Felida Elementary. Other consent items include an out-of-state travel request for a basketball tournament, a new high school course proposal, instructional materials approval, and a graduation requirements waiver request for the Open Doors program.

• Employee Excellence Awards given to Esther Faualo, Brenda Hall, Benjamin Miramontes, Juvenal Pulido, and Salena Walker
• Out-of-state travel request for Columbia River High School girls basketball to Cactus Jam in Phoenix ($14,000, funded by boosters and families)
• Acceptance of final contract for Felida Elementary classroom addition ($3,050,511.41 with 2KG Contractors)
• Acceptance of final contract for HVAC improvements at Hazel Dell, Hough, and Felida Elementary Schools ($6,337,180.55 with Willdan/Abacus)
• Approval of request for State Board of Education waiver from 24-credit graduation requirements for Open Doors at Heights Campus

The Board approved a consent agenda covering various instructional materials, travel requests, and multiple facility bids. Additionally, the Board approved an action plan regarding lead contamination at drinking water outlets. Two policy revisions were waived and moved to the April 12, 2022 meeting.

• Approved lead contamination action plan for RCW 28A.210.410 (5-0)
• Approved Felida Elementary School classroom addition bid (5-0)
• Approved HVAC improvements at Hazel Dell, Hough, and Felida Elementary Schools (5-0)
• Approved Columbia River High School classroom tenant improvements bid (5-0)
• Approved Fort Vancouver High School tenant improvements and score tower replacement (5-0)
• Approved Lincoln Elementary School tenant improvements bid (5-0)
• Approved purchase of 375 Lenovo laptops (5-0)
• Waived first readings for Policy 5410 (Holidays) and Policy 6220 (Bid Requirements)

Special Board Meeting- Board Study Session- Zoom Only

The Vancouver Public Schools Board held a study session with no public comments or action items. Reports were given on student advisory, dual language programs, competency-based diploma opportunities, leadership transition and strategic planning, and a pandemic update.

• Student Advisory Update report
• Dual Language program report
• Competency Based Diploma Opportunity report
• Leadership Transition/Strategic Planning report
• Pandemic Update report

The board met via Zoom for a study session involving various reports. No substantive actions or decisions were taken during the meeting.

Special Meeting- Committee of the Whole (Zoom Only)

The Committee of the Whole will review superintendent reports and discuss several contract recommendations. Items include a lead‑contamination action plan for school drinking water and approvals for construction, HVAC, and technology purchases. The board will vote on accepting bids for projects at Felida Elementary, Columbia River High, Fort Vancouver High, and other facilities.

• Recommendation to approve action plan for lead contamination at drinking water outlets (RCW 28A.210.410)
• Accept bid for Felida Elementary School classroom addition – $3,050,511.41 (plus sales tax, retainage)
• Accept purchase agreement for HVAC improvements at Hazel Dell, Hough, and Felida Elementary – $6,338,096.55 (plus sales tax, retainage)
• Approve purchase agreement for ITS equipment at Ruth Bader Ginsburg Elementary – $93,698.17 total, $18,739.63 net after expected E‑Rate reimbursement
• Award bid for Fort Vancouver High School tenant improvements – $1,428,200.00 (plus sales tax, retainage)

The Board Committee of the Whole met via Zoom to discuss various recommendations, including school construction bids, equipment purchases, and policy revisions. No substantive decisions were recorded as the meeting was for discussion purposes.

Board Meeting- Zoom Only

The Vancouver Public Schools Board will consider consent agenda items including a purchase agreement for RBG Elementary furniture not to exceed $1,800,000 plus tax, approval of the 2022-2023 school calendar, and a revised SEIU salary schedule. The board will also receive a superintendent report on equity policy and recognize employee excellence award recipients. The meeting is held via Zoom only.

• Approval of purchase agreement No. 2021-085 with Hyphn, Portland, OR, for RBG Elementary furniture up to $1,800,000 plus state sales tax
• Approval of the official 2022-2023 school district calendar including board meeting dates
• Approval of revised SEIU salary schedule for 2021-2022 adding one Transportation/Bus Support position
• Approval to purchase 2 Type D FE and 14 Type A FE school buses for the 2022-2023 school year (agreement No. 2022-007)
• Approval of a Memorandum of Agreement and Data Sharing Agreement with Washington State University Vancouver for TRIO Talent Search

The Board approved a new Equity Policy (Policy 0010) and a series of consent agenda items including the 2022-2023 school calendar and various purchasing agreements. The Board also approved the revised SEIU salary schedule for 2021-2022 and a bid for the Sacajawea Elementary School Modernization Project.

• Adopted new Policy 0010, Equity Policy (4-0)
• Approved 2022-2023 Official School District Calendar
• Approved revised SEIU Salary Schedule for 2021-2022
• Approved Purchasing Agreement No. 2022-007 for School Buses
• Accepted Bid No. 2019-056 for Sacajawea Elementary School Modernization Project
• Approved Purchasing Agreement No. 2021-085 for RBG Furniture
• Approved Rental Agreement with Live Nation Worldwide, Inc.
• Adopted revised Policy 1400 regarding Meeting Conduct, Order of Business and Quorum

Special Events Notice

The board will review a Special Events Notice dated February 4, 2022. The notice is provided for informational purposes only and does not require a vote or action. No other agenda items are listed.

Special Board Meeting- Board Study Session- Zoom Only

This is a special board study session with no votes or public comments. The board will discuss reports on social-emotional learning (SEL) curriculum and screeners, the state of the high-capacity (gifted) program, and budget/staffing. No decisions are expected.

• Discussion of SEL curriculum and screeners
• Report on the state of high-capacity (gifted) program
• Budget and staffing report

The Board of Directors met via Zoom for a study session. The meeting consisted of reports and discussions; no substantive decisions were made.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board Committee of the Whole will meet via Zoom to discuss several contract awards and the 2022-2023 school calendar. No action will be taken at this meeting; items are scheduled for a vote at the February 8 board meeting. Key items include final acceptance of the Sacajawea Elementary modernization, a furniture purchase for Ruth Bader Ginsburg Elementary, and a school bus replacement.

• Final acceptance of Sacajawea Elementary modernization contract (Par-Tech Construction) for $7,209,188.94
• Purchase agreement for RBG Elementary furniture from Hyphn for up to $1,800,000
• Purchase of 16 school buses from Western Bus Sales for $1,454,022
• MOA and data sharing agreement with WSUV for TRiO Talent Search
• Approval of the 2022-2023 official school district calendar

The Board of Directors met via Zoom to discuss several contracts and the 2022-2023 school calendar. One purchasing agreement for furniture was approved via consent. Other items regarding school buses and the Sacajawea Elementary School Modernization Project were discussed.

• Approved Purchasing Agreement No. 2021-085 for RBG Furniture

Board Meeting- Zoom Only

The Vancouver Public Schools Board will meet via Zoom to receive the superintendent's report on pandemic planning and equity policy, recognize employee excellence award recipients, and act on a consent agenda. The consent agenda includes approval of instructional materials for 2021-2022, new high school course proposals for 2022-2023, and second readings to adopt revised Policy 3220 on student freedom of expression and new Policy 3411 on accommodating students with seizure disorders.

• Second reading and adoption of revised Policy 3220, Freedom of Expression, aligning with the Washington New Voices Act
• Second reading and adoption of new Policy 3411, Accommodating Students with Seizure Disorders or Epilepsy
• Approval of instructional materials for 2021-2022 school year
• Proposed new high school courses: Biomedical Science, Chamber Orchestra, Latin American Literature, Musical Theatre, Visual Art Creative Journaling, and AP Research
• Employee Excellence Awards: Joel Thoreson, Lori Talley, Bobbi Geenty, Yiqi Guo, and Desiree Wright

The Board of Directors approved a consent agenda covering instructional materials, new high school courses, and two staffing provider agreements. They also approved a change order for the Heights Campus modernization and the payment of bills. Two policy readings were waived and moved to the February 8, 2022 meeting.

• Approved Employment Report (4-0)
• Approved instructional materials for 2021-2022 school year (4-0)
• Approved two high school new course proposals for 2022-2023 (4-0)
• Adopted Revised Policy 3220 (Freedom of Expression) and New Policy 3411 (Seizure Disorders or Epilepsy) (4-0)
• Approved staffing provider agreements with Aya Healthcare, Inc. and TherapyTravelers, LLC (4-0)
• Approved change order with INLINE Commercial Construction Inc. for Heights Campus modernization (4-0)
• Approved payment of bills (4-0)
• Waived first readings for Policy 0010 and Policy 1400, moving them to February 8, 2022