Vancouver Public Schools public meetings in 2023

December 12, 2023 - Regular Board Meeting

The Vancouver Public Schools Board will hold a regular meeting covering oath of office for three new members, superintendent updates, and recognitions. Action items include final acceptance of the $11.8 million VSAA addition and remodel project, approval of a $95,701.87 emergency management software contract, and a $208,475 special education placement at Heritage Schools. The board will also conduct a second reading and vote on new Policy 1605 for board operating commitments.

• Final acceptance of bid No. 2020-071 for VSAA Addition and Remodel Project at $11,842,873.98 from Woodburn Construction
• Approval of purchase agreement No. 2023-055 for Raptor/Alertus emergency management software at $95,701.87
• Approval of client services agreement with Heritage Schools in Provo, UT for one VPS student at $208,475
• Second reading and adoption of new Policy 1605: Board of Directors Operating Commitments and Protocols
• Recognition of Employee Excellence Awards and 2023 state championship teams

The Board of Directors appointed new leadership positions effective January 9, 2024. The board also approved a series of consent agenda items including software purchases and a construction bid, and adopted a new policy regarding board operating commitments.

• Approved Director Sproul as Chair (5-0)
• Approved Director Decker as Vice Chair (4-1)
• Adopted New Policy 1605, Board of Directors Operating Commitments and Protocols (5-0)
• Approved Purchase Agreement No. 2023-055 for Raptor/Alertus Emergency Management Software (5-0)
• Approved Bid No. 2020-071 for VSAA Addition and Remodel Project (5-0)
• Approved Client Services Agreement with Heritage Schools for one student (5-0)
• Approved instructional materials for the 2023-2024 school year (5-0)
• Approved meeting minutes for November 14 and November 28, 2023 (5-0)

Special Meeting- Board Study Session

This is a special meeting study session of the Vancouver Public Schools Board. The agenda includes a superintendent report on board progress monitoring, student-centered learning for multilingual learners, outdoor school, and a preview of the December 14 meeting. No action or public comments are scheduled; the session is informational only.

• Superintendent report on Board Progress Monitoring
• Update on Outdoor School program
• Student-centered learning for multilingual learners
• Preview of December 14 board meeting

Special Events Notice - WSSDA Conference

This is a special events notice for the Vancouver Public Schools Board of Directors regarding their attendance at the WSSDA Conference from November 16-18, 2023. The agenda contains only this informational item, with no decisions or public hearings scheduled.

• Special Event Notice - WSSDA Conference, November 16-18, 2023 (file attached)

November 14, 2023 - Regular Board Meeting

The Vancouver Public Schools Board will hold a regular meeting with recognitions, public comments, and a consent agenda. Action items include adopting Resolution No. 897 certifying completion of the new Walnut Grove Elementary School, approving instructional materials for 2023-2024, and awarding contracts for pipe inspections, portable classroom relocation, and drinking water mitigation. The board will also approve Pro Tech employee conditions and minutes from prior meetings.

• Adopt Resolution No. 897 certifying completion of new Walnut Grove Elementary School (bond project)
• Approve instructional materials for 2023-2024 school year (Bond/Curriculum funding)
• Award $50,975 contract to Cosco Fire Protection for 5-year pipe inspections at 18 buildings
• Accept $220,974 final contract with Haag & Shaw for portable classroom relocation from Franklin ES to Fort Vancouver HS
• Approve $72,916 contract with JRT Mechanical for drinking water outlet mitigation at 17 buildings

The Board approved the 2023-24 Public Policy Agenda and a consent agenda covering instructional materials, employment reports, and facility maintenance. The Board also certified the completion of the new Walnut Grove Elementary School project.

• Approved 2023-24 Public Policy Agenda (5-0)
• Approved completion of new Walnut Grove Elementary School Project (Resolution No. 897) (5-0)
• Approved relocation of portable classroom from Franklin Elementary to Fort Vancouver High School (5-0)
• Approved Franklin Elementary School Addition bid (5-0)
• Approved District Fire Alarm Maintenance and Repair Services contract (5-0)
• Approved District Drinking Water Outlet Mitigation quotation (5-0)
• Approved annual 5-year pipe inspections quotation (5-0)
• Approved meeting minutes from October 10, 17, 24, and 30, 2023 (5-0)

Special Board Meeting-Board Workshop

This is a special board meeting and workshop of Vancouver Public Schools. The agenda includes only a call to order and a session on leadership and communications development, with no public comments or votes scheduled.

• Call to Order and Roll Call
• Leadership and Communications Development (information item)

The Board of Directors convened for a special meeting and workshop. The record indicates no substantive decisions were made during the session.

Special Meeting- Board Study Session

The Board of Directors is holding a special study session via Zoom. The meeting includes a Superintendent Report regarding the Student-Centered Experience.

• Superintendent Report: Student-Centered Experience

The Board of Directors convened for a special study session via Zoom. No substantive decisions were made during the meeting.

Special Meeting- Committee of the Whole (Zoom Only)

This is a special Committee of the Whole meeting for discussion only; no formal action will be taken. The board will discuss awarding several contracts, including pipe inspections ($50,975) and fire alarm services ($81,978), accepting completion of a portable classroom relocation ($220,974) and water mitigation work, and hold a first reading of new Policy 1605 on board operating commitments and protocols.

• Quotation No. 2023-054 for 5-year pipe inspections at 18 buildings: $50,975 to Cosco Fire Protection
• Bid No. 2023-009 for relocating a portable classroom from Franklin Elementary to Fort Vancouver HS: final $220,974 to Haag & Shaw
• Resolution No. 897 certifying completion of Walnut Grove Elementary School construction
• Quotation No. 2022-021 for drinking water outlet mitigation at 17 buildings: $72,916 to JRT Mechanical
• First reading of new Policy 1605: Board of Directors Operating Commitments and Protocols

The meeting consisted of discussions on various recommendations, including contracts and policy. No substantive decisions or votes were recorded in the minutes.

October 10, 2023 - Regular Board Meeting- Virtual & In-Person

The Vancouver Public Schools Board will consider consent agenda items including a $573,200 contract with Shrub Oak International School for one special education student, a $118,080 speech therapy contract, and a $100,000 renewal with Madden Industrial Craftsmen for paid student internships. The board will also approve instructional materials and previous meeting minutes, and recognize staff and student achievements.

• Approve client services agreement with Shrub Oak International School for $573,200 for one special education student for 23-24 SY
• Approve client services agreement with Lakeview Speech Therapy for $118,080 for speech therapy services
• Renew purchase agreement with Madden Industrial Craftsmen for $100,000 for paid student internships (max 60 hours per student)
• Approve instructional materials for 2023-2024 school year (funded by bond/curriculum)
• Recognition: Hilda Lail as Washington State Classified School Employee of the Year and Employee Excellence Awards to six staff

The Board of Directors approved a new strategic plan and adopted five revised or new policies regarding conflicts of interest, communications, and financial management. The board also passed a consent agenda including school facility upgrades and student service agreements.

• Adopted Strategic Plan (5-0)
• Adopted Revised Policy 1610, Conflicts of Interest (5-0)
• Adopted Revised Policy 4000, Communication Program (5-0)
• Adopted Revised Policy 6215, Voucher Certification and Approval (5-0)
• Adopted New Policy 6217, Electronic Funds Transfer (5-0)
• Adopted Revised Policy 6220, Bid or Proposal Requirements (5-0)
• Approved consent agenda including McLoughlin Middle School acoustic and track upgrades (5-0)
• Approved client services agreements with Shrub Oak International School, Lakeview Speech Therapy, and Enome/Goalbook (5-0)

Special Events Notice

The Vancouver Public Schools board is issuing a notice regarding an acknowledgment of service for the Strategic Plan Steering Committee. There will be no action taken or citizen comments during this event.

• Acknowledgement of service for the Strategic Plan Steering Committee

Special Meeting- Board Study Session

The Vancouver Public Schools Board is holding a special study session via Zoom with no formal action expected. The agenda includes a superintendent report on student-centered staffing, professional learning, and staff composition. The meeting is informational and discussion-only, with no citizen comments or votes scheduled.

• Superintendent report on student-centered staffing and professional learning
• Discussion of staffing status, actions, and staff composition
• Meeting held via Zoom with public viewing at Robert C. Bates Center

Special Board Meeting

The Vancouver Public Schools Board is holding a special meeting for an operations planning session. The meeting is in-person only, with no citizen comments, and no action will be taken.

• Operations Planning Session (discussion only, no action)
• Call to Order and Roll Call (information)
• Meeting held in-person with no public comment period

The Board of Directors convened for a special meeting focused on an operations planning session. No substantive decisions or votes were recorded.

Special Meeting- Committee of the Whole (Zoom Only)

This is a Committee of the Whole discussion meeting; no action will be taken. The board will discuss several contracts and bids, including a $750,000 interlocal agreement with ESD 112 for information management, three special education service contracts totaling over $948,000, and acceptance of completed construction projects at McLoughlin Middle School.

• Interlocal agreement with ESD 112 for cooperative information management services, $750,000 for 2023-24
• Client services agreement with Shrub Oak International School for one special education student, $573,200
• Client services agreement with Enome/Goalbook for special education teacher support, $257,040 over three years
• Acceptance of completed acoustic upgrades at McLoughlin Middle School, final amount $94,817
• Acceptance of completed track improvements at McLoughlin Middle School, final amount $133,743.60

The Committee of the Whole met via Zoom to discuss recommendations for student service agreements, facility bids, and policy updates. No formal votes or final decisions were recorded in the minutes.

Regular Board Meeting- Virtual & In-Person

The Vancouver Public Schools Board will recognize student achievements, hear public comments, and approve minutes from prior meetings. The consent agenda includes approval of the 2022-2023 interim bargaining agreement with the Vancouver Education Association (VEA) giving a 5.7% raise, renewal of i-Ready assessment licenses for $608,874.79, and renewal of property/liability insurance for $4,698,875. Also up for approval are instructional materials for 2023-2024 and an out-of-state baseball trip to California costing $20,000.

• Recognition of STEM, history, arts, and sports student award winners
• Approve i-Ready K-12 assessment renewal at $608,874.79
• Approve VEA tentative agreement including 5.7% salary increase
• Approve Columbia River High School boys baseball out-of-state trip ($20,000)
• Approve annual insurance renewal with SIAW at $4,698,875

The Board of Directors approved several revised policies regarding student discipline, highly capable programs, and employee conflict resolution. A consent agenda was passed covering instructional materials, insurance renewals, and a bargaining agreement with the Vancouver Education Association. Several other policy revisions were waived and moved to the next meeting.

• Approved revised Policy 2190, Highly Capable Programs
• Approved revised Policy 3241, Student Discipline
• Repealed Policy 5800, Prohibition of Harassment, Intimidation and Bullying
• Approved new Policy 5800, Employee Conflict Resolution
• Approved 2022-2023 Interim Bargaining Tentative Agreement with Vancouver Education Association
• Approved increase to Nutrition Services adult meal prices for 2023-2024
• Approved renewal of i-Ready for grades K-12 for 2023-2024
• Approved Intergovernmental Agreement 2023-046 with ESD No. 112 for printing

Special Meeting- Board Study Session

The Vancouver Public Schools Board holds a study session via Zoom to discuss back-to-school information and strategic planning. No formal action will be taken, and there are no citizen comments. The meeting is informational and discussion-only.

• Back-to-school information and communication
• Strategic planning discussion

The Board of Directors held a study session to receive information and discuss back-to-school communications and strategic planning. No substantive decisions were made during this meeting.

Special Meeting-Executive Session

This is a purely procedural special meeting for the Vancouver Public Schools board to convene in executive session. The agenda states there will be no citizen comments and no action taken. The board will discuss matters in private, as indicated by the attached executive session notice.

• Special meeting called for executive session only
• No citizen comments or public participation
• No action items or decisions on the agenda

The Board of Directors convened for a special meeting in executive session. The minutes record no substantive decisions, proposals, or votes.

Special Meeting- Committee of the Whole (Zoom Only)

This Committee of the Whole meeting is for discussion only, with no action taken. The board reviews a 30% increase in property/liability insurance premiums through SIAW totaling up to $4.7 million, a $450,000 annual printing services agreement with ESD 112, and a $0.25 increase in adult lunch prices at elementary and middle schools. First readings are held for revised policies on conflicts of interest and the communication program.

• Proposed renewal of SIAW insurance for 2023-24 at $4,698,875 premium (30% increase) plus $210,000 for excess earthquake coverage
• Intergovernmental agreement with ESD 112 for printing services estimated at $450,000 annually
• Adult lunch price increase of $0.25 at elementary and middle schools (to $4.75), high school adult lunch remains $5.00
• First reading of revised Policy 1610 on conflicts of interest, updating the monthly contract threshold from $1,500 to $3,000 per HB 1577
• First reading of revised Policy 4000 on the communication program

The Committee of the Whole met via Zoom to discuss several recommendations, including insurance renewals, adult meal prices, and policy revisions. The minutes record these items as discussions; no formal votes or final decisions were documented.

Special Board Meeting - Board Retreat

This is a special board meeting retreat focused on strategic planning and setting goals for 2023-24. The agenda states there will be no citizen comments and no action will be taken. The board will review its working commitments and strategic plan.

• Board review of strategic plan and 2023-24 goals
• Discussion of board working commitments
• No public comments or action items on the agenda

The Board of Directors convened for a special board retreat. The meeting consisted of a discussion regarding board goals; no formal actions were decided.

Board Meeting- Hybrid & In-Person

The Vancouver Public Schools Board will consider a consent agenda including approval of instructional materials, renewal of agreements with Clark College and Washington State University Vancouver for iTech Preparatory students to take college courses, adoption of the Career and Technical Education district plan, and state compliance verification. The superintendent will give a back-to-school update and board retreat summary. Public comments will be received.

• Renew MOA with Clark College: up to $75,000 total for iTech courses at $197.47/credit (academic) and $216.25/credit (vocational)
• Renew MOA with Washington State University Vancouver: up to $30,000 total for iTech courses at $296.21/credit
• Approve instructional materials for the 2023-2024 school year
• Adopt Resolution No. 907 approving the Vancouver Public Schools Career and Technical Education District Plan
• Approve State Board of Education Minimum Basic Education Compliance for 2023-2024

The Board approved the 2023-24 budget following a public hearing. A comprehensive consent agenda was passed, authorizing various software renewals, instructional materials, and construction agreements. Several policy revisions were deferred to the September 12, 2023 meeting.

• Approved Resolution No. 910 providing for the 2023-24 Budget (5-0)
• Approved July 11, 2023 meeting minutes (5-0)
• Approved 2023-24 instructional materials and CTE District Plan (5-0)
• Renewed Memorandums of Agreement with Clark College and WSU Vancouver (5-0)
• Approved software and service agreements including Google Workspace, Canvas, and ADP (5-0)
• Approved construction agreement with Robertson & Olson Construction for Columbia River High School (5-0)
• Approved bid for moisture intrusion mitigation at Kiggins Bowl (5-0)
• Tabled first readings of policies regarding Highly Capable Programs, Student Discipline, and Employee Conflict Resolution to Sept 12

Regular Board Meeting

The board will vote on a consent agenda that includes approval of salary schedules and conditions for all employee groups for the 2023-2024 school year, which incorporate state inflationary increases and negotiated wage hikes, as well as a new three-year employment contract for the superintendent. Other consent items include several service contracts and a change order for HVAC improvements at district schools. The meeting also includes audience participation and approval of prior meeting minutes.

• Adoption of salary schedules with state IPD of 3.7% and negotiated wage increases for SEIU, VAESP, ProTech, VEA, VAPA, and management employees
• Approval of superintendent's three-year employment contract (July 1, 2023–June 30, 2026)
• Change order with Willdan for HVAC improvements at Alki and Chinook schools, $352,104 plus sales tax
• Renewal of independent contractor agreement with Signing Resources & Interpreters for ASL services, $750,000 annual cost
• Renewal of provider agreement with Aveanna Healthcare for one-to-one nursing services, estimated $200,000

The Board of Directors approved the salary schedules and conditions for the 2023-2024 school year. The board also passed a consent agenda containing 24 items, including various service contracts, equipment purchases, and a real estate agreement with the City of Vancouver.

• Approved salary schedules and conditions for school year 2023-2024
• Approved real estate purchase and sale agreement with the City of Vancouver
• Approved increase in middle school ASB card, athletic sport, and activity program fees
• Approved change order with Willdan for HVAC improvements
• Approved purchase of kitchen equipment (Agreement No. 2023-027)
• Approved Resolution #906 for short-term interfund loan
• Approved contract with Helmsman Management Services for workers' compensation program
• Approved minutes for June 6 and June 20, 2023 meetings

Special Meeting-Executive Session

The Vancouver Public Schools Board is holding a special meeting that is entirely an executive session. The agenda indicates no public comment and no action will be taken. This is a procedural meeting with no substantive decisions or discussions on the record.

• Special meeting called as an executive session
• No citizen comments or public participation
• No action items on the agenda

Special Meeting- Committee of the Whole (Zoom Only)

At this special Committee of the Whole meeting, the Vancouver Public Schools board discusses seven contract items, including a change order for HVAC work at Alki and Chinook schools and renewals for interpreter, nursing, and therapy services. No action is taken; items are reviewed for a future board meeting.

• Change order with Willdan for HVAC improvements at Alki and Chinook schools: $352,104
• Renewal of Signing Resources & Interpreters for ASL services: $750,000
• Renewal with AVEANNA Healthcare for one-to-one nursing: $200,000
• Independent contractor agreement with LSJ Consultation for school psychologist: $180,000
• Intergovernmental agreement with MESD for student placement at Wheatley School: $161,700

The Committee of the Whole met to discuss 19 recommendations regarding contracts, software, and property. No formal votes or decisions are recorded in the minutes; the meeting concluded with a work session on strategic planning.

Special Meeting-Executive Session

The Vancouver Public Schools Board is meeting in a special executive session on June 6, 2023. No citizen comments will be taken and no action will be taken following the session.

• Special meeting notice for executive session

The Board of Directors convened for a special meeting in executive session. The minutes record no substantive decisions, approvals, or denials.

June 6, 2023 - Regular Board Meeting

The Vancouver Public Schools Board will consider several consent agenda items, including approval of instructional materials for the 2022‑2024 school years and the updated district calendar for 2023‑24. The board will also vote to renew the custodial work management system and supplies contract with Walter E. Nelson for an estimated $450,000 for the 2023‑2024 school year. A purchase agreement for 180 HP LaserJet printers will be approved, and an employment report will be adopted.

• Approve instructional materials for use in the 2022‑2023 and 2023‑2024 school years
• Approve the updated official district calendar and board meeting schedule for 2023‑2024
• Renew RFP No. 2019‑025‑5 for custodial work management system and supplies – estimated $450,000 for 2023‑2024
• Approve Purchase Agreement No. 2023‑017 for 180 HP LaserJet E60165DN printers
• Adopt the employment report

The Board approved a consent agenda covering instructional materials, the 2023-2024 school calendar, and multiple facility and equipment contracts. Additionally, the Board voted to repeal Policy 5830 regarding District Resource Officers.

• Repealed Policy 5830, District Resource Officers (5-0)
• Approved instructional materials for 2022-2023 and 2023-2024 school years (5-0)
• Approved updated 2023-2024 official school district calendar (5-0)
• Approved custodial work management system and supplies RFP No. 2019-025-5 (5-0)
• Approved printer and PC refresh purchase agreements (5-0)
• Approved portable classroom relocation from Franklin Elementary to Fort Vancouver High School (5-0)
• Approved acoustical and track upgrades at McLoughlin Middle School (5-0)
• Approved bleacher installation at Gaiser Middle School and score tower replacement at Fort Vancouver High School (5-0)

Special Meeting-Executive Session

This is a special meeting of the Vancouver Public Schools Board held in executive session. The board will discuss possible personnel action under state law (RCW 28A.405). No public comment is taken and no other business is conducted.

• Executive session for possible personnel action pursuant to RCW 28A.405

The Board of Directors reconvened from an executive session to take personnel action. The Board voted to uphold a recommendation regarding an employee's position.

• Approved recommendation to transfer employee to subordinate certificated position (5-0)

Special Meeting- Board Study Session

This is a special board study session with no citizen comments and no action expected. The superintendent will report on culture and climate (student advisory), student learning (CTE data), and strategic planning (school start times). The board will not vote on any items.

• Culture & Climate | Student Advisory report
• Student Learning | Student Learning Dive, CTE Data report
• Strategic Planning | Start Times report
• No citizen comments or action items

The meeting consisted of reports from the Superintendent regarding student advisory, learning data, and strategic planning for start times. No substantive decisions were made during this session.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors meets as a Committee of the Whole to discuss several contract recommendations, including a $450,000 renewal of custodial supplies with Walter E. Nelson. Also under discussion are purchases of printers, desktop computers, and CTE equipment totaling over $634,000, plus an acoustical upgrade at McLoughlin Middle School ($94,390) and a track upgrade project. No votes are taken at this meeting; action is scheduled for the June 6 regular board meeting.

• Renewal of custodial supplies contract with Walter E. Nelson, estimated $450,000 for 2023-24
• Purchase of 180 HP printers from Insight Public Sector, $199,647.63 plus tax
• Purchase of 443 desktop computers from Insight Public Sector, $353,381.48 plus tax
• Acoustical upgrade project at McLoughlin Middle School awarded to Northwest Remodel & Design, $94,390 plus tax
• Discussion of track upgrades at McLoughlin Middle School (bid amount not specified)

Board Meeting - Hybrid & In-person

The Vancouver Public Schools Board will hear superintendent reports on 2023-24 start times, strategic plan, and budget updates. They will recognize employee excellence awards and student achievements. The consent agenda includes approval of instructional materials, a two-day waiver of instructional hours for parent-teacher conferences, an out-of-state travel request for VSAA orchestra ($100,000 estimated), and a $70,000 service agreement with Madden Industrial Craftsmen for paid student internships. Public comments are accepted in person or via Zoom.

• Approval of $70,000 agreement with Madden Industrial Craftsmen for 50 student internships at $22.83/hour
• Resolution 900 seeking two-day waiver of instructional hours for parent-teacher conferences and snow make-up days
• Out-of-state travel request for VSAA Orchestra to Anaheim, CA (WorldStrides Heritage Festival), estimated $100,000 funded by boosters and families
• Approval of instructional materials for 2022-2023 school year (no cost to district)
• Update to Pro Tech collective bargaining agreement language regarding vacation accrual for prior service in other Washington districts

The Board of Directors approved several revised policies regarding educational competence, student privacy, and child abuse prevention. They also adopted a new policy for the School Safety and Security Services Program and approved various facility and instructional contracts via a consent agenda.

• Approved revised Policy 2411, Certificate of Educational Competence (5-0)
• Approved revised Policy 3230, Student Privacy and Searches (5-0)
• Approved revised Policy 3421, Child Abuse, Neglect and Exploitation Prevention (5-0)
• Approved new Policy 4311, School Safety and Security Services Program (5-0)
• Tabled first reading to repeal Policy 5830, District Resource Officers, to June 6, 2023
• Approved consent agenda including instructional materials, employment report, and payment of bills (5-0)
• Approved facility contracts including Skyview High School improvements and Fruit Valley Elementary roof replacement (5-0)
• Approved architectural services for Free Clinic remodel via Johansson Wing Architects, P.C. (5-0)

Special Events Notice

The Vancouver Public Schools board issued an informational notice about the Foundation for Vancouver Public Schools Annual Luncheon scheduled for May 4, 2023. No decisions or actions are required; the notice serves to inform the public of the upcoming event.

• Foundation for Vancouver Public Schools Annual Luncheon – May 4, 2023

Special Board Meeting | Spring 2023 Board Retreat

The Vancouver Public Schools Board is holding a special meeting retreat to discuss board goals, then recessing into executive session to discuss the performance of a public employee. No votes or action items are scheduled; citizen comments are not being accepted.

• Discussion of board goals
• Executive session for personnel performance (no action to follow)
• Meeting held in-person only at Bates Center for Educational Leadership

The Board of Directors convened for a special meeting and board retreat. No formal actions or votes were recorded during the session.

CANCELED- Special Board Meeting- Board Study Session

This special board meeting and study session scheduled for April 25, 2023, was canceled and did not take place. The agenda contained only procedural items such as call to order, roll call, and adjournment, with no actions scheduled.

Special Meeting- Committee of the Whole (Zoom Only)

This is a special Committee of the Whole meeting for discussion only; no votes will be taken. The board will consider several contract approvals, including final acceptance of a $5.8 million classroom addition at Columbia River High School, a $697,000 roof replacement at Fruit Valley Elementary, and a $174,000 remodel of the Free Clinic at Jim Parsley Center. A $70,000 paid internship agreement with Madden Industrial Craftsmen and updated Pro Tech employment conditions are also on the table. All items are scheduled for a formal vote at the May 9, 2023 board meeting.

• Accept final $5,816,698.85 contract for 800 wing concessions and classroom addition at Columbia River High School
• Accept $697,412.04 roof replacement at Fruit Valley Elementary School
• Approve $174,470 architectural/engineering agreement for Free Clinic remodel at Jim Parsley Center
• Approve $70,000 purchase agreement with Madden Industrial Craftsmen for 50 student internships at $22.83/hr
• Discuss updated Pro Tech conditions regarding prior service credit for salary placement and vacation accrual

The meeting consisted of discussions regarding recommendations for several purchase agreements, bids, and instructional materials. No final votes or decisions were recorded in the minutes.

April 11, 2023 - Regular Board Meeting | In-person and Zoom

The Vancouver Public Schools Board will vote on a consent agenda including a tentative agreement with the Vancouver Education Association that limits principal preemption of teacher planning periods and establishes new student discipline procedures. Also up for approval is a $50,000 purchase of Dialectical Behavior Therapy training for school counselors, funded by ESSER. The meeting includes special recognitions for employees and student achievements, as well as approval of prior meeting minutes.

• Approval of interim bargaining agreement with Vancouver Education Association (VEA) involving planning period limits and student discipline process
• Purchase of DBT in Schools training for $50,000 from ESSER funds
• Instructional materials approval for 2022-2023 school year
• Out-of-state travel request for Columbia River High School boys and girls basketball teams to San Diego ($9,000 each, booster/family funded)
• Employee Excellence Awards and student recognitions (Coca-Cola Scholar, state bowling champions)

The Board of Directors approved a series of consent agenda items covering instructional materials, personnel reports, and fiscal services. This included certifying the completion of the Heights Campus Project and awarding a bid for parking lot expansion at Peter S. Ogden Elementary School.

• Approved meeting minutes from March 14, 21, 23, 27, and 29, 2023
• Approved instructional materials for the 2022-2023 school year
• Approved 2021-2022 Interim Bargaining Tentative Agreement with Vancouver Education Association
• Approved Purchase Agreement No. 2023-006 for DBT in Schools Training
• Approved out-of-state travel for Boys and Girls Basketball to San Diego and WorldStrides Heritage Festivals to Anaheim
• Approved Employment Report
• Adopted Resolution No. 898 certifying completion of Heights Campus Project construction
• Awarded Bid No. 2023-004 for Peter S. Ogden Elementary School parking lot expansion

Special Meeting- Board Study Session

The Vancouver Public Schools board convenes a special study session via Zoom to receive superintendent reports on the budget, equity lens, professional learning, curriculum, and student progress monitoring. No public comments or formal actions are scheduled.

• Budget update presented
• Equity lens update including VITA/RBG program
• Highly capable committee update
• Professional learning update
• Spring student progress monitoring report

The Board of Directors held a special study session via Zoom. The meeting consisted of reports from the Superintendent and the Board of Directors. No formal actions or decisions were recorded.

Special Board Meeting - Appeal of Instructional Materials Committee Decision

This is a special meeting of the Vancouver Public Schools Board to consider an appeal of a decision made by the Instructional Materials Committee. The agenda is purely procedural, with no details provided on the specific materials or the nature of the appeal. The meeting is held virtually via Zoom.

• Appeal of Instructional Materials Committee Decision — the sole substantive item on the agenda

The Board of Directors reviewed an appeal regarding an Instructional Materials Committee decision. The Board determined that the committee used appropriate criteria and followed the proper process. Consequently, the decision to keep the book in the library stands.

• Confirmed committee applied appropriate criteria (5-0)
• Confirmed committee followed proper process (5-0)
• Upheld decision to leave book in library

Special Board Meeting-Executive Session

This is a special board meeting held entirely in executive session to discuss the performance of a public employee and consider real estate. The agenda states there will be no action taken and no citizen comments. The meeting is conducted via Zoom with an in-person viewing location at the Robert C. Bates Center.

• Executive session to discuss performance of a public employee
• Consideration of real estate (no action to follow)
• No citizen comments or public action taken

The Board of Directors met in executive session to discuss the performance of a public employee and real estate. The minutes record that no action followed these discussions.

Special Meeting- Committee of the Whole (Zoom Only)

This is a discussion-only Committee of the Whole meeting; no formal votes will be taken. The board will hear recommendations to award a $626,828 contract for parking lot expansion at Peter S. Ogden Elementary School, adopt resolutions for state funding documentation on the Heights Campus and Sacajawea Elementary projects, and conduct first readings of revised policies on student privacy, child abuse reporting, and a new school safety program.

• Recommendation to award Bid No. 2023-004 to Colf Construction for $626,828 to expand parking at Peter S. Ogden Elementary School
• Recommendation to adopt Resolution No.898 certifying completion of the Heights Campus project for state funding
• First reading of revised Policy 3421 on child abuse, neglect and exploitation prevention with updated mandatory reporter procedures
• First reading of new Policy 4311 on school safety and security services program outlining training requirements
• Recommendation to accept building commissioning report for Sacajawea Elementary School

The meeting consisted of discussions regarding various recommendations for board action. No final votes or decisions were recorded in these minutes.

CANCELED: Special Events Notice-Executive Session

This special events notice for an executive session of Vancouver Public Schools on March 21, 2023, was canceled. The agenda contained only procedural items—a call to order, an executive session to discuss personnel performance, and adjournment—with no action scheduled.

• Meeting canceled entirely; no meeting held

March 14, 2023 - Regular Board Meeting | In-person and Zoom

This regular board meeting primarily consists of consent agenda items, including approval of instructional materials, a new high school course proposal, an out-of-state travel request to Anaheim, California for Hudson's Bay High School band and orchestra (estimated $160,000 funded by booster and families), and fiscal items such as a bid award for RBG kitchen equipment ($76,132.13) and a purchasing agreement for Fort Vancouver weight room equipment. The meeting also includes employee and student recognitions and approval of previous meeting minutes.

• Award of Bid No. 2023-002 for RBG Kitchen Equipment to Bargreen Ellingson in the amount of $76,132.13 plus tax for the new RBG Elementary School
• Out-of-state travel request for Hudson's Bay High School band and orchestra to Anaheim, California at an estimated cost of $160,000, funded by boosters and families
• Approval of instructional materials for the 2022–2023 school year
• Approval of a new high school course proposal for the 2023–2024 school year
• Approval of Purchasing Agreement No. 2023-005 for Fort Vancouver Weight Room Equipment (no dollar amount provided in agenda)

The Board approved the completion of construction for the new Ogden and Truman schools. Members also passed a revised conflict of interest policy and several procurement agreements for equipment and services. Multiple meeting minutes from February 2023 were approved.

• Approved revised Policy 1610, Conflicts of Interest
• Adopted Resolution No. 895 certifying completion of Ogden School Project
• Adopted Resolution No. 896 certifying completion of Truman School Project
• Approved bid No. 2023-002 for RBG Kitchen Equipment
• Approved Purchasing Agreement No. 2023-005 for Fort Vancouver Weight Room Equipment
• Accepted Purchase Agreement No. 2021-006 for Kiggins Bowl Modernization and Fieldhouse
• Accepted Purchase Agreement No. 2021-030 for Discovery Middle School synthetic track installation
• Approved Purchase Agreement No. 2022-057 for Fiber Based Digital Transmission Services

Special Board Meeting-Operations Planning

This is a special board meeting of Vancouver Public Schools for operations planning. The agenda indicates no citizen comments and no action will be taken. The only agenda item is an information-only operations planning session.

• Operations planning session (information only, no action)

The Board of Directors convened for a special meeting focused on operations planning. No substantive decisions, votes, or actions were recorded in the minutes.

Special Meeting- Board Study Session

The Vancouver Public Schools Board of Directors is holding a study session via Zoom. No formal actions will be taken. The agenda includes a superintendent report with a budget update, VITA/RBG update, Highly Capable Committee update, and a student learning dive.

• Budget update from Superintendent Report
• VITA/RBG update
• Highly Capable Committee update
• Student Learning Dive

The Board of Directors conducted a special study session via Zoom. The meeting consisted of reports from the Superintendent and the Board of Directors; no substantive decisions were recorded.

Special Events Notice-Executive Session

This is a special board meeting with an executive session to discuss the performance of a public employee. No action is scheduled to follow the closed session. The meeting is mostly procedural.

• Executive session to discuss performance of a public employee, with no action to follow

The Board of Directors met in a special executive session to discuss the performance of a public employee. The minutes state that no action followed the discussion.

• Discussed performance of a public employee; no action taken

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors is meeting as a Committee of the Whole to discuss seven contract items and a policy revision. No action will be taken at this meeting; all items are for discussion only. Key proposals include a five-year, $1.09M per year fiber service agreement with Comcast, final acceptance of the Kiggins Bowl modernization ($5.1M), and certification of Ogden and Truman school construction completions.

• Fiber-based digital transmission services contract with Comcast: $1.09M/year for 60 months, with 80% E-Rate reimbursement expected
• Final acceptance of Kiggins Bowl modernization and fieldhouse: $5,146,920.91
• Kitchen equipment bid for RBG Elementary: $76,132.13 to Bargreen Ellingson
• Weight room equipment for Fort Vancouver High School: $70,256.52 via Omnia Partners
• Synthetic track installation at Discovery Middle School/Boggs Field: $259,209.00 to Beynon Sports

The meeting consisted of discussions regarding various contract recommendations, construction certifications, and policy revisions. No formal votes or final decisions were recorded in the minutes.

Special Events Notice-Executive Session

The Vancouver Public Schools board is holding a special executive session to discuss the performance of a public employee, with no action to follow. The meeting is procedural, consisting only of this personnel discussion and adjournment.

• Personnel to discuss the performance of a public employee, no action to follow

Special Events Notice

This is a special events notice for a Vancouver Public Schools board meeting. The board will hold an executive session to discuss the performance of a public employee, with no action to follow. The meeting also includes adjournment.

• Executive session regarding public employee performance
• Personnel discussion with no action to follow

The Board of Directors met in an executive session to discuss the performance of a public employee. The minutes record that no action followed the discussion.

• Discussed performance of a public employee; no action taken

February 14, 2023 - Regular Board Meeting | In-person and Zoom

The Vancouver Public Schools Board will review and approve several consent agenda items, including instructional materials for the 2022‑23 school year and the official district calendar for 2023‑24. The board will conduct a first reading of a revised Conflict of Interest policy and a second reading of a revised Magnet Programs policy. Minutes from prior meetings will be approved, and special recognitions will be presented.

• Approve instructional materials for use in the 2022‑2023 school year (Funding: Basic Ed & CTE)
• Approve the official district calendar for the 2023‑2024 school year (180 student attendance days)
• First reading to adopt revised Policy 1610, Conflicts of Interest
• Second reading to adopt revised Policy 2265, Magnet Programs
• Approve out‑of‑state travel request

The Board of Directors approved the 2023-2024 official school district calendar and instructional materials for the 2022-2023 school year. The board also accepted bids for facility improvements at McLoughlin Middle School and Harney Elementary School.

• Approved meeting minutes for 1.10.23, 1.17.23, and 1.24.23
• Approved instructional materials for 2022-2023 school year
• Approved official school district calendar for 2023-2024
• Conducted first reading to adopt revised Policy 1610 (Conflicts of Interest)
• Conducted second reading and adopted revised Policy 2265 (Magnet Programs)
• Approved out-of-state travel for National High School Dance Festival in Pittsburgh, PA
• Accepted Bid No. 2021-003 for tenant improvements at McLoughlin Middle School Pod A
• Accepted Bid No. 2022-008 for parking lot addition at Harney Elementary School

Special Meeting- Board Study Session

The Vancouver Public Schools Board held a study session via Zoom with no action items or public comments. The superintendent reported on the Culture and Climate Student Advisory and on a Resources/Equity Lens covering Highly Capable programs, Multilingual Learners, and a Programs of Choice Policy Update.

• Culture and Climate: Student Advisory report
• Resources/Equity Lens discussion including Highly Capable, Multilingual Learners, and Programs of Choice Policy Update
• No citizen comments and no action taken

The meeting consisted of a study session with reports from the Superintendent and the Board of Directors. No substantive decisions were made during this session.

Special Meeting- Committee of the Whole (Zoom Only)

This is a Committee of the Whole discussion meeting with no votes taken. Items include final acceptance of two completed construction contracts totaling $1,838,962.48, a first reading of revised Policy 1610 on conflicts of interest, approval of the 2023-2024 school calendar, and an out-of-state travel request for VSAA Dance. All items are scheduled for formal action at the February 14, 2023 regular board meeting.

• Acceptance of $1,131,191.05 contract for McLoughlin Middle School Pod 'A' renovations (Early Childhood Evaluation Center relocation)
• Acceptance of $707,771.43 contract for Harney Elementary parking lot expansion (31 to 101 spaces)
• First reading of revised Policy 1610 on Conflicts of Interest for board members and superintendent
• Approval of 2023-2024 school calendar with 180 student attendance days and board meeting schedule
• Approval of out-of-state travel for VSAA Dance to National High School Dance Festival in Pittsburgh, PA at $20,000 cost

The Committee of the Whole met via Zoom to discuss several recommendations. No final votes or decisions were recorded in the minutes.

January 10, 2023 - Regular Board Meeting (In-person and Zoom)

The Vancouver Public Schools Board will conduct a first reading of revised Policy 2265 on magnet programs, with adoption planned for February 14, 2023. The policy update reflects a focus on equitable choice schools and notes two new elementary schools opening as schools of choice in 2023-24. The board also will vote on consent items including final acceptance of contracts for Lincoln Elementary tenant improvements and soil remediation at the transportation facility. Public comments are invited via Zoom or in person.

• First reading of revised Policy 2265 on magnet programs, adding two new choice elementary schools for 2023-24
• Acceptance of contract with Ross Builders Northwest for Lincoln Elementary School tenant improvements, final amount $822,786.24
• Acceptance of contract with Peak Environmental for underground lift removal and soil remediation at transportation, final amount $220,656.95
• Approval of revised Associated Student Body Constitution and By-Laws for Columbia River High School
• Approval of revised Associated Student Body By-Laws for McLoughlin Middle School (adding Theatre club)

The Board of Directors approved several consent items, including facility improvements at Lincoln Elementary and soil remediation at the Transportation site. The board also approved revised ASB constitutions for Columbia River High School and McLoughlin Middle School and conducted a first reading of revised Policy 2265 regarding Magnet Programs.

• Approved December 13, 2022 meeting minutes (5-0)
• Approved Employment Report (5-0)
• Approved revised ASB Constitution and By-Laws for Columbia River High School (5-0)
• Approved revised ASB By-Laws for McLoughlin Middle School (5-0)
• Accepted Bid No. 2022-004 for Lincoln Elementary School Tenant Improvements (5-0)
• Accepted Purchase Agreement 2022-015 for Underground Lift Removal and Soil Remediation at Transportation (5-0)
• Approved payment of bills (5-0)
• Approved first reading to adopt revised Policy 2265, Magnet Programs, and Purchasing Agreement No. 2022-054 with EduPoint (Synergy) (5-0)