Vancouver Public Schools public meetings in 2024

Special Meeting- Committee of the Whole (Zoom Only)

This special Committee of the Whole meeting discusses but takes no action. The board will hear a recommendation to renew the agreement with Washington State University Vancouver allowing iTech Preparatory students to take college courses at $311.17 per credit hour. Also on the agenda are first readings of revised policies on anaphylaxis prevention and opioid overdose reversal, and a second reading on bid requirements. The meeting includes a superintendent report and an executive session on personnel.

• Renewal of MOA with Washington State University Vancouver for iTech Preparatory college courses at $311.17/credit hour for 2024-2025
• First reading of revised Policy 3420 on anaphylaxis prevention and response
• First reading of revised Policy 3424 on opioid-related overdose reversal
• Second reading of revised Policy 6220 on bid or proposal requirements
• Recommendation to approve instructional materials for 2024-2025 school year

Regular Board Meeting

The board will consider consent agenda items including approval of a $8,650,616.34 bus purchase agreement with Western Bus Sales and up to $2.66M more if electric bus grant is awarded. Other items include a $115,853 renewal with Live Nation for graduation events, a $175,000/year analog phone service contract, and a $300,000 speech therapy contract. The meeting also includes recognitions and public comments.

• Purchase agreement for 51 school buses up to $11.3 million from Western Bus Sales
• Special event agreement with Live Nation for graduations at $115,853
• Analog phone service renewal with Granite at $175,000/year for 3 years
• Renewal of speech therapy contract with Lakeview Speech Therapy for $300,000
• Approval of instructional materials for 2024-25 school year

The Board approved new leadership positions effective January 14, 2025. The board also adopted revised policies regarding student attendance and emergencies and approved several purchasing and service agreements via a consent agenda.

• Appointed Director Decker as President and Director Smith as Vice President (4-0)
• Approved revised Policy 3110, Qualification of Attendance and Placement (4-0)
• Approved revised Policy 3432, Emergencies (4-0)
• Approved Purchasing Agreement No. 2024-047 for school buses
• Approved Special Event Agreement 2024-25 with Live Nation
• Approved Purchasing Agreement No. 2024-048 for analog phone service
• Renewed independent contractor agreements with Lakeview Speech Therapy and SpringHouse Professionals
• Approved Intergovernmental Purchasing Agreement No. 2024-041 with Longview School District

Special Events Notice - 2025 Legislative Outlook

This is a special events notice for Vancouver Public Schools. The board will receive an informational briefing on the 2025 legislative outlook, but no formal action or decisions will occur at this meeting.

• Informational presentation on 2025 legislative outlook for school district
• Meeting is categorized as a special event with no formal action planned

Special Events Notice - WSSDA Conference

This is a special events notice regarding the WSSDA Conference. The document provides information about the event occurring from November 21-23, 2024.

• WSSDA Conference scheduled for November 21-23, 2024

Special Meeting- Committee of the Whole (Zoom Only)

This special Committee of the Whole meeting is a discussion-only session. The board will review six contract recommendations including a $8.65 million school bus purchase (with up to $2.66 million more if an electric bus grant is awarded), a $115,853 amphitheater rental agreement with Live Nation for high school graduations, a three-year analog phone service contract at $175,000 per year, and renewals for special education speech therapy ($300,000) and psychologist services ($360,000). No votes will be taken; action is scheduled for the December 10 board meeting.

• Purchase of up to 51 school buses from Western Bus Sales for $8,650,616.34, plus $2,656,280.09 if electric bus grant awarded
• Renewal of amphitheater rental with Live Nation for high school graduations ($115,853)
• Three-year analog phone service contract with Granite Telecommunications ($175,000 per year)
• Renew speech therapy contractor Lakeview Speech Therapy ($300,000) and psychologist contractor SpringHouse Professionals ($360,000)
• Intergovernmental purchasing agreement with Longview School District (no dollar amount given)

The Committee of the Whole met via Zoom to discuss several purchasing agreements, contractor renewals, policy revisions, and instructional materials. The minutes record these items as discussions only; no formal votes or decisions were documented. The board held an executive session regarding personnel performance with no action to follow.

Regular Board Meeting

The Vancouver Public Schools Board will hear a superintendent report covering the strategic plan, budget, levy renewal, and cell phone policy. The board will consider consent agenda items including approval of instructional materials, substitute teacher pay rates, renewal of a nursing contract with Maxim Healthcare ($200,000), and a $460,963 purchase of Tyler Technologies bus routing software. Public comments and employee recognitions are also scheduled.

• Superintendent report: budget, levy renewal, cell phone policy
• Consent agenda: approve instructional materials for 2024-25
• Consent agenda: approve building-based substitute teacher pay rates
• Consent agenda: renew Maxim Healthcare contract for $200,000 for one-to-one nursing services
• Consent agenda: approve $460,963 for Tyler Technologies bus routing software upgrade

The Board approved a resolution for a future capital projects levy election and adopted several new and revised policies regarding student and staff harassment and parental status. A consent agenda was passed covering various vendor contracts, facility improvements, and pay rates.

• Approved Resolution No. 928 for 2026-2031 Replacement Technology, Safety and Capital Projects Levy Election (5-0)
• Adopted Revised Policy 3205: Sexual Harassment of Students Prohibited (5-0)
• Adopted New Policy 3206: Pregnant and Parenting Students (5-0)
• Adopted Revised Policy 5011: Sexual Harassment of District Staff Prohibited (5-0)
• Adopted New Policy 5012: Parental, Family, or Marital Status, and Pregnancy or Related Conditions of Staff (5-0)
• Adopted Revised Policy 5400: Personnel Leaves (5-0)
• Approved consent agenda including electric bus chargers, Tyler Technologies routing upgrades, and Skyview High School CTE improvements (5-0)
• Approved 2024-2025 pay rates for building-based substitute teachers and district-based substitute administrators (5-0)

Special Events Notice - RBG Dedication

The Vancouver Public Schools board is holding a special event for the dedication and open house of Ruth Bader Ginsburg Elementary on October 29, 2024. This is an informational item, not a decision or discussion item.

• Special Event Notice for Ruth Bader Ginsburg Elementary Dedication and Open House on October 29, 2024 at 6:00 PM

Special Meeting- Board Study Session

The Board of Directors is conducting a special study session to review progress monitoring. The meeting includes updates on the Student Advisory, Staff Advisory, Dashboard, and Strategic Plan.

• Board Progress Monitoring report

The Board of Directors conducted a study session via Zoom. The meeting consisted of information reports and no substantive decisions were recorded.

Special Meeting- Committee of the Whole (Zoom Only)

This is a Committee of the Whole (discussion-only) meeting. The board will review several contracts, including a $460,963 bus routing technology upgrade with Tyler Technologies and a $200,000 renewal of nursing services with Maxim Healthcare. Policy changes, including discontinuation of early entrance kindergarten, are also under discussion. No formal action will be taken; items will be voted on at the November 12 board meeting.

• Recommendation to renew Maxim Healthcare Services contract for one-to-one nursing, estimated $200,000, for up to 5 disabled students
• Recommendation to approve $460,963 purchase agreement with Tyler Technologies for school bus routing software and interactive tablets
• Recommendation to approve $55,422 contract with SHI for Google Workspace backup services, funded by tech levy
• Recommendation to accept final $250,481.70 payment to Banack, LLC for Skyview High School CTE tenant improvements
• First reading of revised Policy 3110 to discontinue early entrance kindergarten due to increased early learning program access

The meeting consisted of discussions and recommendations regarding provider agreements, technology upgrades, and student and personnel policies. No formal votes or final decisions were recorded in the minutes.

Regular Board Meeting (In-person and Virtual)

The Vancouver Public Schools Board will vote on a consent agenda including an apportionment advance resolution to address short-term cashflow shortages after drawing down reserves. Other consent items include approval of instructional materials, an employment report, and multiple service contracts (AVID Center, Barrett Business Solutions, Team Select Home Care). The meeting also features recognition of employee excellence awards and public participation.

• Resolution No. 926 requesting an advance on future apportionment payments to meet cashflow needs for 2024-25
• Client Services Agreement with AVID Center for $50,788 for professional development and materials at multiple campuses
• Service agreement with Barrett Business Solutions, Inc. for $120,000 to cover wage and liability for up to 200 student interns
• Renewal of provider agreement with Team Select Home Care for one-to-one nursing services at hourly rates of $50–$60
• Approval of instructional materials for the 2024–2025 school year

The Board approved the 2024-25 Public Policy Agenda and a series of consent agenda items including facility bids and service agreements. Several proposed policy readings regarding sexual harassment and personnel leaves were waived and moved to the November 2024 meeting.

• Approved 2024-25 Public Policy Agenda (5-0)
• Approved instructional materials for 2024-2025 school year (5-0)
• Approved Apportionment Advance Resolution No. 926 (5-0)
• Approved client services agreements with AVID Center and Barrett Business Solutions, Inc. (5-0)
• Renewed provider agreements with Team Select Home Care and AVEANNA Healthcare (5-0)
• Accepted Bid No. 2023-022 for moisture intrusion mitigation at Kiggins Bowl (5-0)
• Accepted Bid No. 2018-051 for classroom addition at Fruit Valley Elementary School (5-0)
• Declared unused real property on Fruit Valley Road as surplus (5-0)

Special Meeting- Board Study Session

This is a special study session of the Vancouver Public Schools Board of Directors, held via Zoom. The board will receive the Superintendent's Report covering topics such as the Student Advisory, Strategic Plan, Professional Learning, Professional Learning Communities, Communications, and Safety. No action will be taken at this meeting.

• Superintendent report topics: Student Advisory, Strategic Plan, Professional Learning, Professional Learning Communities, Communications, Safety

The Board of Directors held a special study session via Zoom. The meeting consisted of reports from the Superintendent and the Board of Directors; no substantive decisions were recorded.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors is discussing a resolution to request an advance on state apportionment payments due to a cash shortfall in the General Fund. The board will also review contracts for the AVID program ($50,788), student internships ($120,000), and one-to-one nursing services for disabled students ($125,000 and $200,000). No votes will be taken at this committee-of-the-whole meeting; action is scheduled for the October 8 board meeting.

• Resolution 926 requesting an advance from OSPI to cover cashflow shortages after drawing down cash reserves
• Client services agreement with AVID Center for $50,788 for curriculum and professional development
• Agreement with Barrett Business Solutions for $120,000 to provide wage and liability coverage for up to 200 student interns
• Renewal of provider agreement with Team Select Home Care for nursing services, estimated $125,000
• Renewal of provider agreement with Aveanna Healthcare for nursing services, estimated $200,000

The Committee of the Whole met via Zoom to discuss various recommendations, including contracts, policies, and instructional materials. No substantive decisions were recorded in the minutes.

Regular Board Meeting (In-person and Virtual)

The board will consider approving a tentative 2024-2027 collective bargaining agreement with the Vancouver Education Association, which includes salary increases tied to the Implicit Price Deflator, improved class size limits, special education working conditions, and a shift to Monday early release starting in 2025-26. The agreement was ratified by VEA on August 31, 2024. The consent agenda also includes renewal of property and liability insurance with SIAW at a cost not to exceed $5,715,587, plus up to $250,000 for excess earthquake coverage.

• Approve 2024-2027 collective bargaining agreement with Vancouver Education Association
• Renew district insurance with Schools Insurance Association of Washington for $5,715,587 plus $250,000 for earthquake coverage
• Approve instructional materials for 2024-25 school year
• Approve 2024-25 VEA base salary schedule and Appendix E salary schedule
• Report on start of school year, cell phone policy outreach, safety, and hate/bias protocol

The Board approved a series of consent agenda items including a new collective bargaining agreement with the Vancouver Education Association and several salary schedules. Additionally, the Board adopted a resolution reaffirming its commitment to educational equity and the Hate and Bias Protocol.

• Approved 2024-2027 Collective Bargaining Tentative Agreement with Vancouver Education Association
• Approved 2024-25 VEA Base Salary Schedule
• Approved 2024-25 Appendix E Salary Schedule
• Approved ProTech Salary Schedule Classifications 2024-2025
• Approved instructional materials for the 2024-25 school year
• Approved annual renewal of insurance coverages
• Approved purchase agreements for Microsoft software and ASHRAE Level 2 Audits at Skyview and Fort Vancouver High Schools
• Adopted Resolution No. 925 regarding educational equity and the Hate and Bias Protocol

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors will discuss several contract renewals and purchases in a Committee of the Whole meeting, with no formal action. Notable items include a $5.7 million insurance renewal with a 22% premium increase, interlocal agreements for prevention specialists and other services, and a $247,678 energy audit for two high schools. The board will also receive a superintendent report and review notice of approved procedures and instructional materials.

• Insurance renewal with SIAW for $5.7M (22% increase) plus $250K excess earthquake coverage
• Interlocal agreement for Prevention Intervention Specialists at three schools for $72,000
• Purchase agreement for Microsoft infrastructure software for $305,282
• Energy audit (ASHRAE Level 2) for Skyview and Fort Vancouver High Schools for $247,678
• Approval of instructional materials for 2024-25 school year

The Committee of the Whole met via Zoom to review several recommendations for contracts and instructional materials. The minutes record discussions on these items, but no formal votes or decisions were documented.

Special Board Meeting - Board Workshop

The board is meeting for a workshop to discuss goals for the 2024-25 school year. The agenda includes discussions on special services planning and policy review. No official action will be taken at this meeting.

• 2024-25 School Board Goals
• Special Services Planning
• Policy Review

The Board of Directors convened for a Special Board Meeting and Board Workshop. The session consisted of a discussion regarding the 2024-25 Board Workshop. No substantive decisions were recorded.

Regular Board Meeting (In-person and Virtual)

The Vancouver Public Schools board will hold a regular meeting with a superintendent report, public comments, and approval of minutes. The consent agenda includes multiple action items: purchasing Canvas LMS ($149,175), Gaggle student safety monitoring ($105,938), Google Workspace renewal, out-of-state travel for Skyview girls basketball ($15,000), and post-secondary assessment costs up to $100,000.

• Recommendation to approve Canvas LMS purchase agreement for $149,175
• Recommendation to approve Gaggle safety monitoring contract for $105,938 (2024-25)
• Recommendation to approve out-of-state travel for Skyview High School girls basketball to Las Vegas ($15,000)
• Recommendation to approve up to $100,000 for College Board post-secondary assessments
• Recommendation to approve principal and associate principal salary schedules for 2024-2025 (3.7% increase)

The Board of Directors approved the 2024-25 budget following a public hearing. The board also passed a series of consent agenda items including software renewals, student service agreements, and salary schedules. Revised Policy 6020 regarding the System of Funds and Accounts was adopted.

• Approved 2024-25 Budget (5-0)
• Adopted Revised Policy 6020, System of Funds and Accounts (5-0)
• Approved July 9, 2024 meeting minutes (5-0)
• Approved consent agenda including Canvas LMS, Google Workspace, and ParentSquare renewals (5-0)
• Approved Principals-Associate Principals and VAPA salary schedules (5-0)
• Approved HVAC improvements at Gaiser, Alki, Chinook, Sacajawea and the James Parsley Center (5-0)
• Approved client services agreements with Washington State School for the Blind and Heritage Schools (5-0)

Regular Board Meeting (In-person and Virtual)

The Vancouver Public Schools Board will consider approving several consent agenda items, including 2024-2025 salary schedules with a 3.7% state IPD increase for most employee groups, the selection of 'Explorers' as the new mascot for Vancouver Innovation, Technology & Arts (VITA), instructional materials for 2023-2024, and the Career and Technical Education (CTE) district plan. The meeting also includes a superintendent report and public comment period.

• Approval of 2024-2025 salary schedules with 3.7% IPD increase for teachers, administrators, and support staff; middle school coaching stipends reduced by 10%
• Selection of 'Explorers' as the new mascot for Vancouver Innovation, Technology & Arts (VITA) – top vote-getter with stakeholder support
• Approval of instructional materials for the 2023-2024 school year using curriculum/building funds
• Adoption of Resolution No. 920 approving the Vancouver Public Schools Career and Technical Education (CTE) District Plan for 2024-25
• Award of Bid No. 2024-003 for produce products for school cafeterias; three proposals received, contract period one year with two optional extensions

The Board approved a consent agenda covering instructional materials, salary schedules, and various vendor contracts for school cafeterias and supplies. The Board also approved meeting minutes from June 2024. A proposed policy revision regarding the system of funds and accounts was deferred to the next meeting.

• Approved 2024-2025 Salary Schedules and Conditions
• Approved 2024-25 Career and Technical Education (CTE) District Plan (Resolution No. 920)
• Approved bids for school cafeteria produce and food supply products
• Approved contracts for BSN Sports and athletic clothing/supplies
• Approved agreements for CrowdStrike security software and Edupoint (Synergy) renewal
• Approved interlocal agreement with ESD112 Clark County Therapeutic Behavior Center for 2024-25
• Approved agreement with Helmsman Management Services for Workers’ Compensation Program
• Approved minutes for 6.4.24 Regular Board Meeting and 6.18.24 Committee of the Whole

Special Meeting- Committee of the Whole (Zoom Only)

The Committee of the Whole is discussing several contract recommendations for the 2024-2025 school year. These items include produce and food supply bids for school cafeterias and an agreement for athletic uniforms and equipment.

• Proposed $525,000 contract with Caruso Produce for school cafeteria produce
• Proposed $3,200,000 contract with McDonald Wholesale Company for frozen, dry, and refrigerated food
• Proposed $510,000 contract with Dairy Fresh Farms for milk, sour cream, and yogurt
• Proposed $210,000 contract with Goody Man Distributing for bread and baked goods
• Proposed purchase agreement with BSN Sports for athletic uniforms and equipment

The meeting consisted of reports and discussions regarding various contract recommendations, policy revisions, and instructional materials. No formal votes or final decisions were recorded in the minutes.

Regular Board Meeting (In-person and Virtual)

The Vancouver Public Schools Board will meet at the Bates Center for Educational Leadership, 2921 Falk Road, to approve district spending and policy items. The board will vote on purchasing 1,700 Chromebooks and 83 laptops plus computer towers for $1,276,935.99 total, approve curriculum materials for the 2023–2024 and 2024–2025 school years, and renew membership with the Washington Interscholastic Activities Association. These purchases support the district's 1-to-1 student device program and career and technical education software, which directly affect classroom technology and high school athletic eligibility.

• Approve Purchase Agreement No. 2024-011 for 1,700 Lenovo Chromebooks at $789,021.00 plus tax
• Approve Purchase Agreement No. 2024-014 for 83 Lenovo ThinkPad laptops and 127 computer towers at $487,914.99 plus tax
• Approve instructional materials for the 2023–2024 and 2024–2025 school years
• Adopt Resolution No. 921 to renew Washington Interscholastic Activities Association membership for 2024–2025
• Review and approve minutes from the May 14, May 21, and May 28 meetings

The Board approved a consent agenda including the purchase of 1,700 Chromebooks and several student service agreements. It also adopted a revised policy for the Transitional Bilingual Instruction Program. All listed actions passed with unanimous votes.

• Approved purchase of 1,700 Lenovo Chromebooks (5-0)
• Approved purchase of Lenovo ThinkPad P16v laptops (5-0)
• Adopted revised Policy 2110, Transitional Bilingual Instruction Program (5-0)
• Approved electric school bus chargers purchase agreement (5-0)
• Approved tenant improvements and change orders for Skyview High School (5-0)
• Approved security systems installation at Ruth Bader Ginsburg Elementary School (5-0)
• Approved membership in the WIAA for 2024-2025 (5-0)
• Approved request for registered warrants from Clark County Treasurer’s Office (5-0)

Special Meeting- Board Study Session

The Vancouver Public Schools Board of Directors will hold a study session to review student progress data. The meeting will be held via Zoom and will not include citizen comments or board action.

• Board Progress Monitoring via Panorama Data
• Student-Centered Experience Fall to Spring Progress
• Meeting held via Zoom
• No citizen comments allowed
• No action to follow

The Board of Directors convened a special study session via Zoom. The minutes record no substantive decisions, votes, or actions taken during the meeting.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors will discuss several contracts at a Committee of the Whole meeting, including a $789,021 purchase of 1,700 Lenovo Chromebooks, a $487,915 purchase of laptops and towers for CTE programs, a $573,200 contract for one student's residential treatment, a $241,500 tenant improvement project at Skyview High School, and a real estate brokerage agreement. No votes will be taken; these items are scheduled for action at the June 4 board meeting.

• Purchase of 1,700 Lenovo 500e Chromebooks for $789,021 plus sales tax via Omnia Partners contract
• Purchase of 83 Lenovo ThinkPad P16v laptops and 127 towers for $487,914.99 plus tax
• Client services agreement with Shrub Oak International School for one VPS student at $573,200 for 2024-25
• Tenant improvements at Skyview High School for Family and Consumer Sciences lab, bid awarded to BANACK, LLC for $241,500
• School bus routing technology upgrades with Safe Fleet (amount not specified in agenda)

The Committee of the Whole met to discuss recommendations for several purchase agreements, contracts, and a policy revision. No formal votes or decisions were recorded in the minutes.

Special Events Notice | Foundation for VPS Luncheon

This is a special events notice regarding the Foundation for VPS Luncheon on May 16, 2024. The notice is informational only; no decisions or proposals are being made at this meeting.

• Special Events Notice for Foundation for VPS Luncheon (see attached PDF)

Regular Board Meeting (In-person and Virtual)

The Vancouver Public Schools Board will hold a regular meeting with recognitions and a consent agenda. The board will vote on approving instructional materials and two out-of-state travel requests, including a $100,000 orchestra trip to Carnegie Hall and a $30,000 dance festival trip.

• Approval of instructional materials for 2023-2024 school year
• Out-of-state travel request for VSAA Orchestra to Carnegie Hall, New York, estimated $100,000
• Out-of-state travel request for VSAA Dance to National High School Dance Festival in Pittsburgh, estimated $30,000
• Recognition of Employee Excellence Awards and student achievements

The Board of Directors approved a consent agenda that included a purchasing agreement for electric school buses and the payment of bills. The board also approved minutes from three previous April meetings.

• Approved Purchasing Agreement No. 2024-012 for Electric School Buses
• Approved payment of bills
• Approved April 9, 2024 Regular Board Meeting minutes
• Approved April 16, 2024 Committee of the Whole minutes
• Approved April 23, 2024 Special Meeting - Spring Board Retreat minutes
• Waived first reading of revised Policy 2110 and moved it to June 4, 2024

Special Events Notice - 2024 VPS Culture Parade

This is a special events notice for the 2024 VPS Culture Parade. The board is providing information only; no action will be taken.

• Notice of the 2024 VPS Culture Parade

Special Events Notice-CTE Groundbreaking

This is a special events notice for the CTE Groundbreaking ceremony on April 30, 2024. The board will attend the event but no action will be taken at this meeting.

• Special board event: CTE Groundbreaking ceremony

Special Board Meeting | Spring 2024 Board Retreat

This special board meeting is a retreat for board development and discussion only; no votes or action will be taken. Topics include revisiting board goals and norms, an annual equity policy review, and updates on student-centered programs like comprehensive counseling and inclusive classrooms.

• Revisiting board goals, norms, and board-superintendent relationship
• Annual Equity Policy Review
• Vision of a Graduate dashboard review
• Comprehensive counseling programs update
• Grow Your Own and LEAD program for staff

The Board of Directors met for a Spring Retreat to discuss board goals. The meeting included an executive session regarding the performance of a public employee, though no action followed.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors met as a Committee of the Whole for discussion only. Topics included a recommendation to approve instructional materials, two out-of-state travel requests (VSAA Orchestra to Carnegie Hall for $100,000 and VSAA Dance to Pittsburgh for $30,000), and an update on personnel layoffs due to a reduction in force. No formal action was taken at this meeting.

• Recommendation to approve instructional materials for 2023–2024 school year
• Out-of-state travel request for VSAA Orchestra to 2025 Festival at Carnegie Hall, NY — $100,000 funded by boosters and families
• Out-of-state travel request for VSAA Dance to National High School Dance Festival, Pittsburgh, PA — $30,000 funded by ASB, fundraisers, and families
• May Personnel Report update: layoffs due to position eliminations and bumping processes with VEA, VAESP, and SEIU

The Board of Directors met for a Special Meeting of the Committee of the Whole. While several items were discussed, including instructional materials and travel requests, no formal actions were taken. The meeting included a brief executive session regarding personnel performance.

Regular Board Meeting (In-person and Virtual)

The board will consider renewing a contract with Soliant Health LLC for occupational, physical, speech, and nursing services at an estimated $280,000. Consent agenda also includes approval of instructional materials, acceptance of building commissioning reports for Walnut Grove, Sacajawea, and Heights Campus, and final construction acceptance for Sacajawea. Regular business includes a second reading and adoption of revised Policy 2413 on equivalency credit for career and technical education courses. Public comments and recognition of staff and students are also scheduled.

• Renewal of contract with Soliant Health LLC for up to $280,000 for OT, PT, nursing, and speech services
• Approval of instructional materials for the 2023-2024 school year
• Acceptance of building commissioning reports for Walnut Grove Elementary, Sacajawea, and Heights Campus
• Final acceptance of construction completion for Sacajawea
• Second reading and adoption of revised Policy 2413 on equivalency credit for CTE courses

The Board approved several administrative policies, including updated credit rules for career and technical education. They also passed a consent agenda covering instructional materials, building reports, and a service agreement with Soliant Health LLC.

• Named the new construction trades & maritime building at Hudson’s Bay the Endeavour Technical Trades Center (5-0)
• Adopted revised Policy 2413 regarding Equivalency Credit for Career and Technical Education Courses (5-0)
• Adopted new Policy 6550 regarding Capitalization Threshold for Leases and SBITAs (5-0)
• Approved renewal of Client Services Agreement with Soliant Health LLC for 2023-24 (5-0)
• Approved instructional materials for the 2023-2024 school year (5-0)
• Accepted building commissioning reports for Walnut Grove, Sacajawea, and Heights Campus (5-0)
• Approved final acceptance of construction completion for Sacajawea (5-0)
• Approved meeting minutes from March 12, March 19, and March 26, 2024 (5-0)

Special Meeting- Board Study Session

This is a special meeting/board study session of Vancouver Public Schools. The board will receive a superintendent report including a budget development update for the 24-25 school year. The board will also recess to executive session to discuss personnel performance, with no action to follow.

• Discussion of 24-25 budget development update
• Board progress monitoring on Vision of a Graduate and Student-Centered Experience
• Executive session under RCW 42.30.110(1)(g) for personnel performance discussion
• No citizen comments; no action to follow

The board held a study session to receive reports on board progress monitoring and the 2024-25 budget development. No substantive decisions were made during the meeting.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors, meeting as a Committee of the Whole, will discuss renewing a client services agreement with Soliant Health LLC for occupational, physical, speech, and psychological therapy services at an estimated cost of $280,000 for the 2023-24 school year. They will also consider resolutions to accept commissioning reports for Walnut Grove, Sacajawea, and Heights Campus buildings, and final acceptance of construction completion for Sacajawea. Additional discussion items include approving instructional materials and naming the new Construction Trades & Maritime Building at Hudson's Bay High School. No formal action will be taken at this meeting.

• Recommendation to renew Client Services Agreement with Soliant Health LLC, estimated $280,000 for therapy services
• Resolution 914: Acceptance of Building Commissioning Report for Walnut Grove
• Resolution 917: Acceptance of Building Commissioning Report for Sacajawea
• Resolution 919: Final Acceptance of Construction Completion for Sacajawea
• Recommendation to approve name for new Construction Trades & Maritime Building at Hudson's Bay High School

The Committee of the Whole met to discuss building commissioning reports, construction completion, and instructional materials. No substantive decisions or votes were recorded in the minutes.

Regular Board Meeting ( In-person and Virtual)

The Vancouver Public Schools Board will hold a regular meeting with a superintendent report, public comments, and approval of minutes. The main business is a consent agenda covering approval of instructional materials, a new high school course, the 2024-2025 school calendar, and several fiscal actions including a $2.09 million ITS equipment purchase (with E-rate reducing district cost to $417,553), a $46,800/year iTech connectivity contract, and acceptance of a $922,234 architectural agreement for Franklin Elementary.

• Approval of ITS equipment purchase from CDW-G for $2,087,766.59 (district cost $417,553.32 after E-rate)
• Approval of iTech high-speed connectivity agreement with Comcast at $46,800 per year
• Acceptance of final agreement with Bassetti Architects for Franklin Elementary addition/remodel at $922,234
• Approval of 2024-2025 official school calendar (180 student days)
• Approval of new high school course proposal for 2024-2025 school year

The Board approved the 2024-25 school district calendar and several facility and equipment contracts. It also adopted revised policies regarding meeting conduct, school calendars, and student safety. Additionally, the Board passed Reduction in Force Resolution No. 913.

• Approved 2024-25 Official School District Calendar
• Approved Reduction in Force Resolution No. 913 (5-0)
• Approved architectural agreements with Bassetti Architects for Franklin Elementary and VSAA (5-0)
• Approved purchase agreement with Floor Solutions, LLC for Ruth Bader Ginsburg Elementary (5-0)
• Approved purchasing agreements for school buses and ITS equipment/licenses (5-0)
• Adopted revised Policy 1400 regarding Meeting Conduct, Order of Business and Quorum (5-0)
• Adopted revised Policy 2220 regarding School Calendar (5-0)
• Adopted revised Policy 6605 regarding Student Safety Walking, Biking and Riding Buses to School (5-0)

Special Meeting- Board Study Session

This is a special board study session with no action items or public comments. The board will discuss progress monitoring topics including student advisory, school name consideration committees for Harney and Ogden, student-centered community and experience initiatives, and trauma-informed practice policy. The meeting is held via Zoom with an in-person viewing option.

• Discussion of School Name Consideration Committees for Harney & Ogden
• Review of Student-Centered Community (C2) and inclusionary practices
• Review of Student-Centered Experience (E2) on student exclusion
• Review of Student-Centered Experience (E1) on highly capable programs
• Trauma-informed practice policy discussion

The Board of Directors held a study session to discuss board progress monitoring. The meeting focused on information and discussion regarding student advisory and various student-centered experiences. No substantive decisions were made.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors will discuss a proposed $2,087,766.59 purchase agreement for network and wireless equipment from CDW-G, with 80% expected reimbursement from E-Rate. They will also conduct first readings on revised Policy 2413 (equivalency credit for CTE courses) and new Policy 6550 (capitalization threshold for leases and SBITAs). Additionally, the board will consider several contracts including high-speed connectivity for iTech, final acceptance of architectural services for Franklin ES and VSAA, and carpet installation at Ruth Bader Ginsburg Elementary.

• Discussion of purchasing agreement No. 2024-001 for ITS equipment ($2,087,766.59 total, $417,553.32 net after E-Rate)
• First reading of revised Policy 2413 on equivalency credit for CTE courses
• First reading of new Policy 6550 on capitalization threshold for leases and SBITAs
• Recommendation to approve high-speed data link contract with Comcast for iTech ($46,800 annually, $187,200 over 48 months)
• Acceptance of final agreements with Bassetti Architects for Franklin ES ($922,234) and VSAA ($2,103,972.42), and Floor Solutions for carpet at Ruth Bader Ginsburg ES ($171,765)

The meeting consisted of reports and discussions regarding policy updates, contracts, and instructional materials. No substantive decisions or votes were recorded in the minutes.

Regular Board Meeting (In-person and Virtual)

The board will consider approving an interlocal agreement with the City of Vancouver to pilot the Homework Café tutoring program at three elementary schools along the Fourth Plain Corridor, funded at $464,974 through December 2026. Consent agenda also includes accepting a $173,540 contract for gym bleacher replacement at Gaiser Middle School and approving instructional materials. Regular business includes second readings of three revised policies on program evaluation, student records, and student fees. The meeting will open with recognition of employees and student achievements.

• Interlocal agreement with City of Vancouver to pilot Homework Café tutoring program at three elementary schools for $464,974
• Acceptance of purchase agreement for gym bleacher replacement at Gaiser Middle School for $173,540
• Second reading and adoption of revised Policy 2090 (Program Evaluation)
• Second reading and adoption of revised Policy 3231 (Student Records)
• Second reading and adoption of revised Policy 3520 (Student Fees, Fines or Charges)

The Board approved several revised policies regarding student records, fees, and program evaluation. It also passed a consent agenda including a gymnasium bleacher replacement at Gaiser Middle School and a homework café agreement with the City of Vancouver.

• Approved meeting minutes for Jan 9 and Jan 23, 2024
• Approved employment report, instructional materials, and interlocal homework café agreement with City of Vancouver
• Approved purchase agreement for Gaiser Middle School gymnasium bleacher replacement
• Approved payment of bills
• Adopted revised Policy 2090 (Program Evaluation)
• Adopted revised Policy 3231 (Student Records)
• Adopted revised Policy 3520 (Student Fees, Fines or Charges)
• Approved Reduced Program Resolution No. 912

Special Events Notice-2024 WASA/WSSDA/WASBO Legislative Conference

This is a special events notice for the Vancouver Public Schools board attending the 2024 WASA/WSSDA/WASBO Legislative Conference. The agenda item is informational only, and no action will be taken.

• Special Board Event: 2024 WASA/WSSDA/WASBO Legislative Conference (January 28, 2024)

Special Meeting- Board Study Session

This is a special study session with no action items. The board will discuss updates on the strategic plan, including early learning and professional learning communities, and review a cancelled committee meeting. The meeting concludes with a closed executive session to discuss pending or potential litigation.

• Review of cancelled Committee of the Whole meeting due to severe weather
• Board Progress Monitoring and Student Advisory Update
• Strategic Plan updates on student centered experience, community, and staff goals
• E1: Early Learning report and C1: family/community connection report
• Executive Session to discuss litigation under RCW 42.30.110(1)(i) – no action to follow

The Board of Directors conducted a study session including a superintendent's report on the strategic plan and student advisory updates. The meeting included an executive session to discuss litigation with legal counsel. No formal actions were taken.

CANCELED: Special Meeting- Committee of the Whole (Zoom Only)

This special Committee of the Whole meeting was canceled; no business was conducted. Scheduled items included a contract acceptance for gym bleacher replacement at Gaiser Middle School, first readings of three policy revisions, and discussion of the 2024-25 school calendar and instructional materials.

• Canceled: Acceptance of Purchase Agreement No. 2023-016 for gym bleacher replacement at Gaiser Middle School ($173,540 plus sales tax)
• Canceled: First reading of revised Policy 1400 (Meeting Conduct, Order of Business and Quorum)
• Canceled: First reading of revised Policy 2220 (School Calendar)
• Canceled: First reading of revised Policy 6605 (Student Safety Walking, Biking and Riding Buses to School)
• Canceled: Discussion of official 2024-25 school district calendar and instructional materials approval

The meeting scheduled for January 16, 2024, was canceled due to severe weather. No decisions were made.

January 9, 2024- Regular Board Meeting

The Vancouver Public Schools Board holds a regular meeting with consent agenda items including employment reports and instructional materials approval. Key items include a first reading of revised Policy 2090 on program evaluation and a resolution (No. 911) requesting an advance on state apportionment to address short-term cashflow needs due to decreased enrollment and loss of federal COVID relief funds. The board also will accept final construction costs for VITA Elementary School ($32.5M) and a parking lot expansion at Peter S. Ogden Elementary ($647k), and approve a $258k contract for Laserfiche document management services.

• Resolution 911 requesting advance on future apportionment payments to cover cashflow shortages for 2023-2024
• Final acceptance of VITA Elementary School construction at $32,506,235.77 from 2017 bond program
• Final acceptance of Peter S. Ogden parking lot expansion at $647,627.78 from 2017 bond program
• Purchase agreement for Laserfiche shared hosting and consulting services at $258,411.20 plus tax
• First reading of revised Policy 2090, Program Evaluation, with adoption scheduled for February 2024

The Board approved a consent agenda including bids for the VITA Elementary School and the Peter S. Ogden Parking Lot Expansion Project. Several policy revisions regarding program evaluation, student records, and fees were waived and moved to the next meeting.

• Approved meeting minutes for 12.12.23
• Approved Employment Report
• Approved instructional materials for 2023-2024 school year
• Approved Resolution 911 Apportionment
• Approved Purchase Agreement No. 2023-056 for ESD112 Laserfiche services
• Accepted Bid No. 2018-048 for VITA Elementary School
• Accepted Bid No. 2023-004 for Peter S. Ogden Parking Lot Expansion Project
• Approved payment of bills