Vancouver Public Schools public meetings in 2025

Special Meeting Notice-Executive Session

This is a special meeting of the Vancouver Public Schools Board called solely for an executive session. The board will review qualifications of applicants for public employment (superintendent search) under RCW 42.30.110(1)(g). No public comment or action will take place.

• Review qualifications of applicants for public employment (superintendent search) under RCW 42.30.110(1)(g)
• No citizen comments or action items on the agenda
• Attachment: December 16, 2025 - Special Board Meeting - Executive Session - Superintendent Search.pdf

The Board of Directors convened an executive session at the Bates Center. The session was held to review the qualifications of applicants for public employment, with no action taken.

• Reviewed applicant qualifications for public employment (no action taken)

CANCELLED | Special Meeting- Board Study Session (Zoom)

This special board study session, scheduled for December 16, 2025, was cancelled. No decisions, discussions, or public comment occurred. The agenda included only procedural items (call to order, superintendent report, board report, adjournment) and no action was planned.

• Meeting cancelled; no action taken or discussion held.

Regular Board Meeting

The Vancouver Public Schools Board will meet to discuss financial measures to manage cash flow gaps caused by state funding patterns. The board is also deciding on a new SEIU collective bargaining agreement and instructional materials for the 2025-2026 school year.

• Resolution 939 to use registered warrants to address cash flow needs after a $21.4M OSPI advance was only partially funded at $8.7M
• Approval of the SEIU CBA 2025-2029
• Final acceptance of a $186,285.00 contract with Sarkinen Electric Inc. for electric school bus charging stations
• First reading of Policy 2170 (Career and Technical Education) and Policy 3425 (Accommodating Students with Adrenal Insufficiency)
• Second reading and adoption of revised Policy 3241 (Student Discipline)

The board amended the agenda to place the Oath of Office after the superintendent report and approved the meeting minutes from November. All items on the consent agenda, including instructional materials and an electric‑vehicle charging bid, were approved. The board approved the revised Student Discipline policy (Policy 3241) and elected Director Smith as Chair and Director Barrows as Vice Chair, effective January 13, 2026.

• Amended agenda to move Oath of Office after superintendent report (approved 3-0)
• Approved November 4 and November 18 meeting minutes (approved 5-0)
• Approved all consent agenda items, including instructional materials and EV charging bid (approved 5-0)
• Approved Revised Policy 3241, Student Discipline (approved 5-0)
• Elected Director Smith as Chair (approved 5-0)
• Elected Director Barrows as Vice Chair (approved 5-0)

Special Meeting- Committee of the Whole (Zoom)

The Vancouver Public Schools Board of Directors, meeting as a Committee of the Whole, is discussing several policy proposals and instructional materials for the 2025-2026 school year. No final votes are taken at this special meeting; all items are recommendations for action at future regular board meetings.

• Second reading and adoption of revised Policy 3241, Student Discipline, to comply with updated OSPI rules
• First reading of revised Policy 2170, Career and Technical Education, updating nondiscrimination statements
• First reading of new Policy 3425, Accommodating Students with Adrenal Insufficiency, per Substitute House Bill 1709
• Recommendation to approve instructional materials for 2025-2026 school year using Basic ED/Building Funds

The Vancouver School Board met via Zoom to discuss policy updates and instructional materials. The board recommended conducting first and second readings for several policies and approved instructional materials for the 2025-26 school year.

• Recommended first reading for Revised Policy 2170 (Career and Technical Education)
• Recommended first reading for New Policy 3425 (Accommodating Students with Adrenal Insufficiency)
• Recommended second reading and adoption of Revised Policy 3241 (Student Discipline)
• Approved Instructional Materials for 2025-26 school year

Special Meeting- Board Study Session (Zoom)

This is a special study session of the Vancouver Public Schools Board with no action items or public comment. The board will discuss progress monitoring data on student belonging (Panorama Data), attendance goals, discipline goals, and tailored learning options. The meeting is held via Zoom with an in-person viewing location available.

• Discussion of Belonging Panorama Data
• Review of Attendance Goal
• Review of Discipline Goal
• Discussion of Tailored Learning Options

Regular Board Meeting

The Vancouver Public Schools Board will hold a regular meeting with a consent agenda including an apportionment advance resolution to address cashflow gaps, a $270,000 contract for one student's residential treatment, and out-of-state travel approval. Regular business items include a first reading of revised Policy 3241 on student discipline and a second reading of Policy 1400 on meeting conduct. The meeting also includes a superintendent's report, recognitions, and public comment.

• Adoption of Resolution 938 requesting advance on future apportionment payments to meet short-term cashflow needs
• Approval of $270,000 client services agreement with Sunrise Residential Treatment Center for one student for 2025-26
• Out-of-state travel request for Columbia River High School girls basketball to Cactus Jam in Phoenix, AZ ($15,500 estimate)
• First reading of revised Policy 3241, Student Discipline, to comply with updated OSPI rules
• Approval of instructional materials for 2025-2026 school year

The Board of Directors approved the consent agenda and revised Policy 1400 regarding meeting conduct. The reading for Revised Policy 3241 on student discipline was waived to a future meeting.

• Approved minutes from four previous meetings (5-0)
• Approved consent agenda including instructional materials, travel, and employee reports (5-0)
• Approved client services agreement with Sunrise Residential Treatment Center (5-0)
• Approved apportionment advance request Resolution No. 938 (5-0)
• Approved payment of bills (5-0)
• Adopted revised Policy 1400, Meeting Conduct, Order of Business and Quorum (5-0)

Special Meeting- Committee of the Whole (Zoom)

The Vancouver Public Schools Board of Directors is meeting as a Committee of the Whole to discuss several items that will go to the board for action on November 4. Key discussions include a $270,000 contract with Sunrise RTC for one student's residential treatment, a resolution to request an advance on state apportionment payments due to cashflow shortages, and first readings of revised student discipline and meeting conduct policies.

• Client Services Agreement with Sunrise Residential Treatment Center for one student at $270,000 for 2025-26
• Apportionment Advance Request Resolution No. 938 to address General Fund cashflow shortages
• First reading of revised Policy 3241, Student Discipline, to comply with updated OSPI rules
• Second reading and adoption of revised Policy 1400 on meeting conduct and quorum
• Approval of instructional materials for 2025-26 and out-of-state travel for Columbia River High School girls basketball to Cactus Jam ($15,500)

The Committee of the Whole discussed various recommendations including student discipline policy and instructional materials. The Board later convened in person for a workshop to review a WSSDA survey, tailorable learning options, and the superintendent search.

• Reviewed WSSDA Survey
• Received presentation on Tailored Learning Options Update/Planning for 2026-27
• Received update on Superintendent Search

Special Meeting- Board Study Session | Zoom

This is a special meeting/board study session with no votes or public comment. The board will discuss the Superintendent's progress monitoring report, including dashboards on C1, E2 ML, and E2 SBA data. The board will then recess into executive session to discuss pending litigation with legal counsel, with no action expected.

• Superintendent report includes C1 Dashboard, E2 ML dashboard goal, and E2 SBA Data
• Executive session under RCW 42.30.110(1)(i) for pending litigation
• Meeting held via Zoom; public viewing at Robert C. Bates Center, 2921 Falk Road
• No citizen comments or action items

Regular Board Meeting

The Vancouver Public Schools Board will consider a consent agenda including approval of a new three-year collective bargaining agreement with educational support professionals (VAESP) with salary increases, and acceptance of completed construction projects totaling over $95 million for McLoughlin Middle School and Marshall Elementary replacements, plus a track replacement at Hudson’s Bay High School and classroom addition at Fruit Valley Elementary.

• Approve 2025–2028 collective bargaining agreement with VAESP (support staff) including base salary increases and expanded paraeducator lanes
• Approve 2025–2028 management team agreement with VAPA (administrators)
• Accept final payment of $95,144,576.48 for replacement of McLoughlin Middle School and Marshall Elementary School (Skanska USA)
• Accept final payment of $603,230.47 for track replacement at Hudson’s Bay High School (Beynon Sports)
• Approve instructional materials for 2025–2026 school year

The Board of Directors approved the September 2025 meeting minutes and a multi-item consent agenda. Additionally, the board passed several revised policies regarding manual adoption, school facility use, and personnel leave.

• Approved September 2025 meeting minutes (5-0)
• Approved Consent Agenda including instructional materials, labor agreements, and fiscal bids (5-0)
• Adopted Revised Policy 1310 regarding manuals and resolutions (5-0)
• Adopted Revised Policy 2420 regarding homework, grading, and progress reports (5-0)
• Adopted Revised Policy 3143 regarding student offense notification (5-0)
• Adopted Revised Policy 3210 regarding nondiscrimination (5-0)
• Adopted Revised Policy 4260 regarding use of school facilities (5-0)
• Adopted Revised Policy 5401 regarding sick leave (5-0)

Special Board Meeting | Superintendent Search Job Posting and Next Steps

The Vancouver Public Schools Board is holding a special meeting with no citizen comments to discuss and take action on the superintendent search job posting and next steps. The meeting will be in-person only at the Bates Center for Educational Leadership. Action is expected to follow the discussion.

• Superintendent search job posting and next steps (discussion and action)

The Vancouver School District Board of Directors met to review stakeholder survey results and consultant themes for the ongoing superintendent search. After discussing a list of 31 characteristics, the board finalized the official candidate profile and reviewed the upcoming search timeline. No formal motions or vote tallies were recorded; the meeting focused on procedural steps rather than substantive policy decisions. The incoming superintendent will oversee district operations and educational programs that directly affect local students and staff.

• Finalized superintendent candidate profile
• Reviewed stakeholder survey results and consultant themes
• Discussed upcoming search timeline

Special Meeting- Committee of the Whole (Zoom)

The Vancouver Public Schools Board of Directors holds a special Committee of the Whole meeting via Zoom with no formal action. The board discusses recommendations to accept final contracts for capital projects: a $95.1 million replacement of McLoughlin Middle School and Marshall Elementary School, a $603,230 track replacement at Hudson's Bay High School, and a $2.8 million classroom addition at Fruit Valley Elementary School. Also discussed are renewals of nursing and psychologist service agreements totaling $335,544, and first/second readings of several board policies including meeting conduct, oath of office, and homework grading.

• Discussion to accept final $95,144,576.48 contract with Skanska USA for replacing McLoughlin Middle and Marshall Elementary
• Discussion to accept final $603,230.47 track replacement at Hudson's Bay High School
• Discussion to accept final $2,812,088.91 classroom addition at Fruit Valley Elementary School
• Proposed renewal of $125,000 nursing services agreement with Team Select Home Care for 2025-26
• Proposed renewal of $210,544 psychologist services agreement with Springhouse Professionals for 2025-26

The Committee of the Whole met via Zoom to discuss several items including school construction bids, service agreements, and multiple policy updates. No formal votes or final decisions were recorded in these minutes.

• No substantive decisions were made during this meeting

Special Meeting- Board Study Session (Zoom)

The Vancouver Public Schools Board of Directors held a special study session via Zoom on September 16, 2025. No public comments were taken and no action was scheduled. The Superintendent provided an informational report on board progress monitoring, covering student advisory, communications, professional learning, and PLC.

• Superintendent report on Board Progress Monitoring covering Student Advisory, Communications, Professional Learning, and PLC
• Meeting held via Zoom; in-person viewing available at Robert C. Bates Center for Educational Leadership, 2921 Falk Road, Vancouver, WA
• No citizen comments and no action to follow

The meeting consisted of a study session and a superintendent report regarding board progress monitoring. No substantive decisions or votes were recorded during this session.

Regular Board Meeting

The Vancouver Public Schools board will consider a consent agenda including an annual insurance renewal with Schools Insurance Association of Washington for $6,896,260.01, a ProCare Therapy contract for up to $1 million, and an intergovernmental purchasing agreement with La Center School District. The board also recognizes AP Scholars and two schools for the Washington Schools on the Rise program. Public comments will be accepted in person and via Zoom.

• Renew SIAW property/liability insurance for 2025-26 at $6,896,260.01 plus $250,000 for excess earthquake coverage
• Approve ProCare Therapy contract for licensed staff and paraeducators, estimated $1,000,000
• Approve intergovernmental purchasing agreement with La Center School District through 2030
• Approve instructional materials for 2025-2026 school year
• Recognize 249 AP Scholars and two schools (Jason Lee MS, Ogden ES) for AWSL/AWSP program

Special Meeting- Committee of the Whole (Zoom Only)

This is a Committee of the Whole meeting, so no formal votes will be taken. The board will discuss renewing the district's property and liability insurance with SIAW for $6,896,260.01 (a 22% increase), approving a $1M contract with ProCare Therapy for special-education staffing, and conducting first readings on several revised policies. All items will be forwarded to a future regular board meeting for action.

• Renewal of SIAW insurance at $6,896,260.01 (22% premium increase) plus $250,000 for excess earthquake coverage
• Client Services Agreement with ProCare Therapy for $1,000,000 to provide occupational therapists, nurses, and other special-education staff
• First reading of revised Policy 2420 on homework, grading, and progress reports (parental rights updates)
• First reading of revised Policy 3143 on notification of student offenses and threats of violence
• First readings of revised Policy 1111 (Oath of Office) and Policy 1310 (Policy Adoption)

The Committee of the Whole held a special meeting to discuss several recommendations. Discussions included annual insurance coverages, a client services agreement with ProCare Therapy, and multiple proposed policy updates.

• Discussed recommendation for annual renewal of insurance coverages
• Discussed recommendation to renew ProCare Therapy client services agreement
• Discussed first reading for revised Policy 1111 (Oath of Office)
• Discussed first reading for revised Policy 1310 (Policy Adoption, Manuals, Resolutions and Administrative Procedures)
• Discussed first reading for revised Policy 2420 (Homework, Grading and Progress Reports)
• Discussed first reading for revised Policy 3143 (Notification of Student Offenses/Threats)
• Discussed first reading for revised Policy 3210 (Nondiscrimination)
• Discussed first reading for revised Policy 4260 (Use of School Facilities), Policy 5401 (Sick Leave), and Policy 5403 (Emergency & Discretionary Leaves)

Special Board Meeting - Board Workshop

The Vancouver Public Schools Board will hold a special workshop meeting to discuss multiple topics including the superintendent search, budget, and discipline updates. No citizen comments will be taken and no action will be taken at this meeting.

• Discussion of superintendent search process
• Budget overview and discussion
• Discipline updates and hate & bias protocol
• Strategic planning and special education updates
• Board norms and communication logistics

The Board conducted a workshop covering various administrative and strategic topics. No formal votes or substantive decisions were recorded in the minutes.

Regular Board Meeting

The Vancouver Public Schools board is meeting to consider consent agenda items including a $255,626.80 contract for CrowdStrike endpoint security software, adoption of the Career and Technical Education district plan, approval of instructional materials, state basic education compliance, and a 5-cent increase in adult breakfast prices.

• Purchase agreement with Technegon for CrowdStrike endpoint security software at $255,626.80 plus tax
• Adoption of Resolution No. 935 approving the CTE district plan for 2025-26
• Approval of instructional materials for the 2025-2026 school year
• Approval of State Board of Education minimum basic education compliance for 2025-26
• Increase in adult breakfast price from $3.10 to $3.15 (no change to student meal prices)

The Board of Directors approved the 2025-26 budget following a public hearing. The board also adopted revised library and technology policies and approved several consent agenda items including instructional materials and security software.

• Adopted Resolution No. 937 providing for the 2025-26 Budget (5-0)
• Adopted revised Policy 2021, Library Information and Technology Programs (5-0)
• Approved 2025-26 instructional materials (5-0)
• Approved State Board of Education Minimum Basic Education Compliance for 2025-26 (5-0)
• Adopted Resolution No. 935 approving the 2025-26 CTE District Plan (5-0)
• Approved Purchasing Agreement No. 2025-017 for Endpoint Security Software (5-0)
• Approved increase to Nutrition Services adult meal prices for 2025-2026 (5-0)
• Approved July 8, 2025 meeting minutes (5-0)

Regular Board Meeting

The board will consider a consent agenda including approval of instructional materials for the 2025-2026 school year, an international travel request for the VSAA Orchestra to Southern France and Barcelona (cost $240,000 funded by boosters), Resolution No. 936 designating employees to sign contracts, salary schedules, and a surplus property declaration. In regular business, the board will conduct a first reading of revised Policy 2021 on library programs and a second reading to adopt revised Policy 3206 on pregnant and parenting students. The meeting also includes a superintendent report, public comment, and approval of previous meeting minutes.

• Approval of instructional materials for 2025-2026 school year
• International travel request for VSAA Orchestra to Southern France and Barcelona, Spain at $240,000 cost funded by boosters and families
• Adoption of Resolution No. 936 designating district employees to contract on behalf of the board
• Approval of 2025-2026 salary schedules
• First reading of revised Policy 2021 on Library Information and Technology Programs

The Board of Directors approved the 2024-25 General Fund Budget Extension following a public hearing. Several district policies were revised and adopted, and a new building at Fort Vancouver High School was named. The board also passed a consent agenda covering instructional materials, travel, and salary schedules.

• Approved 2024-25 General Fund Budget Extension (4-0)
• Named Fort Vancouver High School construction trades building the Ed Lynch Trades Center (4-0)
• Adopted revised Policy 3206, Pregnant and Parenting Students (4-0)
• Adopted revised Policy 5010, Nondiscrimination and Affirmative Action (4-0)
• Adopted revised Policy 5012, Parental, Family, or Marital Status, and Pregnancy or Related Conditions of Staff (4-0)
• Adopted revised Policy 5281, Disciplinary Action and Discharge (4-0)
• Adopted revised Policy 6801, Capital Assets / Theft Sensitive Assets (4-0)
• Approved consent agenda including 2025-2026 salary schedules and instructional materials (4-0)

Special Board Meeting

The Vancouver Public Schools Board will hold a special meeting to consider an interfund loan from the Capital Projects Fund to the General Fund, aiming to reduce interest costs and improve cashflow efficiency. The board will also discuss the superintendent search, with possible action to follow. No citizen comments will be taken.

• Action item: Interfund loan resolution (Resolution 934) to switch from registered warrants to a Capital Projects Fund loan for General Fund cashflow needs
• Discussion item: Superintendent search update and possible decision
• Special meeting held via Zoom with no public comment period

The Board of Directors approved an interfund loan and selected Ray and Associates to conduct the search for a new superintendent.

• Approved interfund loan (5-0)
• Selected Ray and Associates to conduct Superintendent Search

Special Board Meeting

The Vancouver Public Schools Board holds a special meeting to review and discuss the superintendent search, with possible action to follow. The board will also recess to executive session under RCW 42.30.110(1)(g) for performance evaluation of a public employee. No citizen comments will be taken.

• Review and discussion of superintendent search, possible action to follow
• Recess to executive session for performance evaluation of a public employee

The Board reviewed and discussed three firms for the superintendent search. No firm was selected; the Board will request references before making a decision.

• Tabled selection of superintendent search firm pending reference checks

Special Meeting- Committee of the Whole (Zoom Only)

This is a special Committee of the Whole meeting with no formal action. The board will discuss declaring surplus property including textbooks, technology, and vehicles, along with several policy revisions and instructional materials for 2025-26.

• Declaration of Surplus Property No. 2025-014 covering curriculum materials, technology, musical instruments, furniture, vehicles, and maintenance equipment
• First reading of revised Policy 2021 on Library Information and Technology Programs
• Second reading and adoption of revised Policy 3206 on Pregnant and Parenting Students
• Second reading and adoption of revised Policy 5010 on Nondiscrimination and Affirmative Action
• International travel request for VSAA Orchestra to Southern France and Barcelona, Spain

The Committee of the Whole met via Zoom to discuss several recommendations, including budget extensions, surplus property, and policy revisions. No formal votes or final decisions were recorded in the minutes.

Special Event Notice - Farewell Celebration

This is a special event notice for a farewell celebration on June 12, 2025. The agenda states there will be no action to follow; it is purely an informational event.

• Special Board Event: Farewell Celebration on June 12, 2025 at 4pm

Regular Board Meeting

The Vancouver Public Schools Board will hold a regular meeting to recognize staff and student achievements, approve minutes, and act on a consent agenda. The consent agenda includes approval of instructional materials, renewal of WIAA membership, and three out-of-state student travel requests.

• Approval of instructional materials for 2024-25 school year (Basic ED/Building Funds)
• Renewal of WIAA membership for 2025-26 and adoption of Resolution No. 931
• Columbia River High School band travel to Anaheim, CA for Magic Music Days (est. $80,000, funded by fundraising/Boosters)
• Skyview High School boys basketball travel to San Diego, CA for Surf-N-Slam tournament (est. $20,000, funded by ASB/Boosters/families)
• Skyview High School SMT Capstone students travel to Kennedy Space Center, FL as Plant The Moon grand prize winners ($3,620, grant-funded)

The Board approved a new policy regarding personal electronic devices and passed a consent agenda including an interim superintendent contract and school roof replacements. Several policy revisions were waived and moved to the next meeting.

• Adopted New Policy 2010, Personal Electronic Devices (5-0)
• Approved 2025-2026 Interim Superintendent Contract (5-0)
• Approved roof replacements at Lake Shore and Hazel Dell Elementary Schools (5-0)
• Approved purchase of desktops and laptops for CTE (5-0)
• Approved WIAA membership for 2025-26 and Resolution No. 931 (5-0)
• Approved out-of-state travel to Anaheim, San Diego, and Orlando (5-0)
• Approved instructional materials for 2024-2025 school year (5-0)
• Approved meeting minutes from May 1, 13, 20, and 27, 2025 (5-0)

Special Meeting Notice-Executive Session

This is a special meeting of the Vancouver Public Schools board solely for an executive session to discuss the performance of a public employee, as permitted under state law. No action will be taken following the session. The meeting includes roll call and adjournment.

• Executive session to discuss performance of a public employee (RCW 42.30.110(1)(g))

The Board of Directors convened via Zoom for an executive session to discuss the performance of a public employee. The minutes record that no action followed the discussion.

Special Meeting- Board Study Session

This is a special meeting study session of the Vancouver Public Schools Board, held via Zoom. The agenda includes only procedural items: call to order, a superintendent report on board progress monitoring, and a board report. No citizen comments or action items are scheduled.

• Meeting held via Zoom with in-person viewing at Robert C. Bates Center, 2921 Falk Road, Vancouver, WA
• Superintendent report on 'Board Progress Monitoring' and 'Supporting Students Towards our Vision of a Graduate'
• No citizen comments or action items

The Board of Directors convened a special study session via Zoom. The meeting included reports from the Superintendent and the Board of Directors. No substantive decisions were recorded.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors holds a special Committee of the Whole meeting for discussion only, with no action taken. Key items include a second reading of a new policy restricting personal electronic devices for students, first readings of several revised policies, and contract recommendations for computer purchases, roof replacements, and an executive search firm. These items will be voted on at the June 3 regular board meeting.

• Second reading to adopt new Policy 2010 restricting student personal electronic devices, citing health and safety concerns
• Proposed $3,531,338 roof replacement contract for Lake Shore and Hazel Dell Elementary Schools
• $207,358 purchase of 112 Lenovo desktops and laptops for CTE programs
• First readings of revised policies on pregnant/parenting students, nondiscrimination, parental leave, and disciplinary action
• RFP for executive search firm to find a new superintendent

The Committee of the Whole met to discuss several recommendations for purchase agreements, school policies, and travel requests. No formal votes or decisions were recorded in the minutes.

Regular Board Meeting

The Vancouver Public Schools Board will consider approving a $603,230 contract for track replacement at Hudson’s Bay High School, along with the purchase of 1,900 laptops for teachers and several out-of-state student travel requests. The board will also recognize employees and students with awards. Most items are on the consent agenda and are expected to pass in a single vote.

• Track replacement at Hudson’s Bay High School: $603,230 contract with Beynon Sports
• Purchase of 1,900 HP touchscreen laptops for teachers
• Hudson’s Bay Band & Orchestra trip to Anaheim, CA: $160,000 (funded by boosters/families)
• Hudson’s Bay AVID trip to Grand Canyon University: $0 (all expenses paid by university)
• Approval of instructional materials for 2024-2025 school year

The Board approved several purchase agreements, including a track replacement at Hudson’s Bay High School and new laptops and Chromebooks. Four revised policies regarding nondiscrimination, sexual harassment, and public records were adopted. The board also approved two out-of-state travel requests for Hudson's Bay students.

• Approved track replacement at Hudson’s Bay High School via Purchase Agreement No. 2025-008
• Approved Purchase Agreement No. 2025-006 for teacher laptops
• Approved Purchase Agreement No. 2025-007 for student Chromebooks
• Adopted revised Policy 3205 (Sexual Harassment of Students Prohibited)
• Adopted revised Policy 3210 (Nondiscrimination)
• Adopted revised Policy 4040 (Public Access to District Records)
• Adopted revised Policy 5011 (Sexual Harassment of District Staff Prohibited)
• Approved out-of-state travel for Hudson's Bay Band & Orchestra and AVID

Special Event Notice - 2025 VPS Culture Parade

This is a special event notice for the 2025 VPS Culture Parade on May 12, 2025. The document is for informational purposes and no action will be taken.

• 2025 VPS Culture Parade event notice

Special Board Meeting

The Vancouver Public Schools Board is holding a special meeting via Zoom. The agenda includes recessing into executive session for a public employee performance review and discussing the interim superintendent search. No citizen comments are scheduled.

• Executive session under RCW 42.30.110(1)(g) for performance of a public employee
• Discussion of interim superintendent search

The Board of Directors met to appoint an interim leader for the district. The board voted to name Brett Blechschmidt to the role for a one-year term.

• Approved naming Brett Blechschmidt as Interim Superintendent from July 1, 2025, to June 30, 2026 (5-0)

Special Meeting Notice-Executive Session

This is a special meeting of Vancouver Public Schools for an executive session to discuss the performance of a public employee under RCW 42.30.110(1)(g). No public comments or actions will be taken.

• Executive session to discuss performance of a public employee
• No action to follow after session

The Board of Directors convened via Zoom for an executive session to discuss the performance of a public employee. The minutes record that no action followed the session.

Special Board Meeting | Spring 2025 Board Retreat

This is a special board meeting and retreat with no formal actions or public comment. The board will discuss several strategic goals including early learning, career readiness, equity policy, cell phone policy, alternative learning, an AI committee/capital levy, and board development logistics.

• Discussion of Vision of a Graduate – Career Ready
• Annual Equity Policy Review
• Cell Phone Policy discussion
• Alternative Learning programs
• Student-centered Staff & Community: AI Committee/Capital Levy

The Board of Directors met for a special board retreat to discuss board goals. No substantive decisions or votes were recorded during the meeting.

Special Meeting- Committee of the Whole (Zoom Only)

This meeting is a committee of the whole discussion with no formal action taken. The board will discuss contracts for track replacement at Hudson's Bay High School ($603,230.46), purchase of 1,700 laptops for teachers (up to $1,750,000), and a 48-month lease for 5,000 Chromebooks for students (total lease not to exceed $3,000,000). They will also review second readings of revised policies on sexual harassment, nondiscrimination, public access to records, and other procedural updates.

• Track replacement at Hudson’s Bay High School via purchase agreement with Beynon Sports for $603,230.46
• Purchase of 1,700 touchscreen laptops for teachers, not to exceed $1,750,000
• 48-month lease agreement for 5,000 Chromebooks for students, total lease cost not to exceed $3,000,000
• Second readings and adoption of revised policies: Policy 3205 (Sexual Harassment of Students), Policy 3210 (Nondiscrimination), Policy 4040 (Public Access to District Records), Policy 5011 (Sexual Harassment of District Staff)
• Approval of instructional materials for 2024-2025 school year and out-of-state travel request for Hudson’s Bay Band & Orchestra to Anaheim, CA

The Committee of the Whole met via Zoom to review recommendations for purchase agreements, student and staff policies, and travel requests. No formal votes or final decisions were recorded in the minutes.

CANCELLED | Special Board Meeting

This special board meeting of Vancouver Public Schools was cancelled. The agenda included only a call to order and an informational item on the interim superintendent search, with no decisions or discussions scheduled to take place.

• Meeting cancelled; no business conducted
• Agenda item: Interim Superintendent Search (information only)

Regular Board Meeting

The Vancouver Public Schools Board will hear a budget development update for 2025-26, approve consent agenda items including instructional materials and payment of bills, and conduct first readings of revised policies on sexual harassment of students, nondiscrimination, public access to records, and sexual harassment of staff. A second reading and adoption are scheduled for May 13, 2025. The board will also recognize employees and students with awards.

• 2025-26 Budget Development Update
• First reading of revised Policy 3205, Sexual Harassment of Students Prohibited, aligning with 2020 Title IX regulations
• First reading of revised Policy 3210, Nondiscrimination
• First reading of revised Policy 4040, Public Access to District Records, with fee waiver under $5
• First reading of revised Policy 5011, Sexual Harassment of District Staff Prohibited

The Board approved the renaming of Harney Elementary to Edgewood Elementary and Peter S. Ogden Elementary to Ogden Elementary. The Board also selected 'Colibrí' as the mascot for Ruth Bader Ginsburg Elementary School. Several policy revisions were waived and moved to the next meeting.

• Renamed Harney Elementary to Edgewood Elementary (5-0)
• Renamed Peter S. Ogden Elementary to Ogden Elementary (5-0)
• Approved 'Colibrí' as the mascot for Ruth Bader Ginsburg Elementary School (5-0)
• Approved instructional materials for 2024-2025 school year (5-0)
• Approved revised ASB By-Laws for Vancouver School of Arts and Academics (5-0)
• Approved Annual Building Assessment and Condition Summary Report (5-0)
• Approved payment of bills (5-0)
• Approved meeting minutes for March 11, 13, 18, and 25, 2025 (5-0)

Special Meeting- Board Study Session

This is a special meeting study session of the Vancouver Public Schools Board of Directors. The board will hear a superintendent report on progress monitoring of the Vision of a Graduate, Communications, and HiCap programs. No action will be taken; the meeting includes a recess to executive session to discuss the performance of a public employee (RCW 42.30.110(1)(g)). The meeting is held via Zoom, with in-person viewing available at the Robert C. Bates Center.

• Superintendent report on Board Progress Monitoring: Vision of a Graduate, Communications, HiCap
• Recess to executive session for performance of a public employee
• No action to follow; study session only
• Meeting held via Zoom; in-person viewing at 2921 Falk Road, Vancouver, WA
• No citizen comments for study session

The Board of Directors convened for a study session and held an executive session to discuss the performance of a public employee. No substantive decisions were recorded in the minutes.

Special Meeting- Committee of the Whole (Zoom Only)

This special Committee of the Whole meeting is a discussion-only session; no action will be taken. The board will review first readings of revised policies on sexual harassment (students and staff), nondiscrimination, and public access to records, all of which are scheduled for adoption at a later meeting. Also up for discussion: selecting a mascot for Ruth Bader Ginsburg Elementary from three finalists (Colibri, Monarch butterfly, Quetzal) and approving instructional materials for the 2024-2025 school year.

• First reading of revised Policy 3205 (Sexual Harassment of Students Prohibited) and Policy 5011 (Sexual Harassment of District Staff Prohibited) to align with 2020 Title IX regulations
• First reading of revised Policy 3210 (Nondiscrimination) and Policy 4040 (Public Access to District Records)
• Discussion on mascot selection for Ruth Bader Ginsburg Elementary; top three finalists: Colibri (Hummingbird), Monarch butterfly, Quetzal bird
• Recommendation to approve revised Associated Student Body By-Laws for Vancouver School of Arts and Academics (VSAA)
• Annual Building Assessment and Condition Summary Report presented

The Committee of the Whole met via Zoom to discuss several recommendations, including policy revisions and instructional materials. No votes or final decisions were recorded in the minutes. The board held an executive session to discuss pending litigation and the performance of a public employee.

Special Meeting Notice-Executive Session

The Vancouver Public Schools board is meeting in a special executive session to discuss current or potential litigation with legal counsel, as allowed under RCW 42.30.110(1)(i). No action will be taken following the session. The meeting is purely procedural and closed to the public.

• Discussion with legal counsel about current or potential litigation (RCW 42.30.110(1)(i)) — no action to follow

The Board of Directors convened a special executive session to discuss current or potential litigation with legal counsel. No actions were taken during the meeting.

• Discussion with legal counsel regarding litigation: no action taken

Regular Board Meeting

The Vancouver Public Schools Board will consider several consent agenda items, including approving a Purchase Sale Agreement for the former Ogden Elementary School building and 13.34 acres to Friends of the Children. The board will also conduct a second reading and vote on adopting revised Policy 6210, which sets a new $150,000 threshold for board contract approval and a 10% increase rule for renewals. The meeting includes a superintendent report on budget development and strategic plan updates, as well as recognitions of staff, students, and state champions.

• Sale of former Ogden Elementary School building and 13.34 acres to Friends of the Children (consent agenda)
• Second reading and adoption of revised Policy 6210 on purchasing authorization, establishing $150,000 contract approval threshold
• Approval of instructional materials for the 2024–2025 school year (consent agenda)
• Employee Excellence Awards for March 2025: Dave Darke, Martha De La Paz Castro, Morgan Kearney, Kathleen Proudfoot, Wendy Thompson
• Recognitions: National Board Certified Teachers, 4A/1A-2A state bowling champions (Skyview and Hudson’s Bay), and state wrestling champions

The Board of Directors approved a revised policy regarding purchasing authorization and control. The board also passed a consent agenda covering instructional materials, employment, and fiscal payments.

• Approved revised Policy 6210, Purchasing Authorization and Control (5-0)
• Approved instructional materials for 2024-2025 school year (5-0)
• Approved employment report (5-0)
• Approved Purchase Sale Agreement (PSA) (5-0)
• Approved payment of bills (5-0)
• Approved meeting minutes from February 11, 18, 25, and 27, 2025 (5-0)

Special Meeting Notice-Executive Session

The Vancouver Public Schools Board is holding a special meeting solely for an executive session to discuss current or potential litigation with legal counsel under RCW 42.30.110(1)(i). No public comment, no board action, and no decisions will follow. The meeting is entirely procedural.

• Executive session to discuss current or potential litigation with legal counsel
• No action to follow after the closed session
• No citizen comments permitted
• Meeting is a Special Meeting Notice-Executive Session only

The Board of Directors convened a special executive session via Zoom. The meeting consisted of a discussion with legal counsel regarding current or potential litigation; no actions were taken.

• Discussion with legal counsel about current or potential litigation: no action to follow

Special Meeting- Board Study Session

This is a special meeting study session of the Vancouver Public Schools Board. The board will receive a presentation from the superintendent on board progress monitoring, including staff, middle school, and high school advisories. No action is scheduled and there are no citizen comments.

• Superintendent report on Board Progress Monitoring with Student Advisories

The Board of Directors conducted a special study session via Zoom. The meeting consisted of reports and presentations; no substantive decisions were recorded.

Special Board Meeting

The Vancouver Public Schools Board will hold a special meeting to conduct a second reading and vote on adopting new Policy 4300, which addresses support for immigrant and refugee students, families, and staff. The policy is based on the Washington State Attorney General's model and aims to limit immigration enforcement at schools. No public comments will be taken.

• Second reading and adoption of new Policy 4300, Immigrant and Refugee Students, Families, and Staff

The Board of Directors conducted a second reading and adopted New Policy 4300. This policy concerns immigrant and refugee students, families, and staff within the 4000 Series, Community Relations.

• Approved New Policy 4300, Immigrant and Refugee Students, Families, and Staff (4-0)

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors will hold a Committee of the Whole meeting to discuss proposed policies and items, including a new Policy 4300 on immigrant and refugee students and a revised Policy 6210 on purchasing authorization. No official action is taken at this meeting; votes will occur at a future board meeting.

• Second reading and adoption of new Policy 4300: Immigrant and Refugee Students, Families, and Staff, per RCW 43.10.310
• Second reading and adoption of revised Policy 6210: Purchasing Authorization and Control, establishing new contract approval threshold of $150,000
• Approval of instructional materials for the 2024–2025 school year
• January 2025 financials presented as an information item

The meeting was procedural and recorded no substantive decisions. The board received reports and recommendations regarding a new policy for immigrant and refugee students and instructional materials.

Regular Board Meeting

The Vancouver Public Schools Board will hold a regular meeting with superintendent report, employee and student recognition, and public comments. The board will vote on consent agenda items including new course proposals for 2025-2026, instructional materials approval, out-of-state travel for Skyview High School (Anaheim choir/band trip at $220,000 and Oahu girls basketball at $19,800), and renewal of the Clark College MOA for iTech Preparatory with per-credit rates of $207.45 (academic) and $225.61 (vocational).

• New course proposals for 2025-2026 school year
• Skyview High School choir/band travel to Anaheim, CA – $220,000
• Skyview High School girls basketball travel to Oahu, HI – $19,800
• Renewal of Resolution No. 929 – Clark College MOA (iTech Preparatory, per-credit fees $207.45/$225.61)
• Approval of minutes from multiple prior meetings

The Board approved the 2025-2026 school calendar and a series of consent agenda items including travel requests and facility contracts. Additionally, the Board adopted revised policies regarding anaphylaxis prevention and opioid overdose reversal.

• Approved 2025-2026 School Calendar
• Adopted Revised Policy 3420, Anaphylaxis Prevention and Response
• Adopted Revised Policy 3424, Opioid Related Overdose Reversal
• Approved Resolution No. 929 to renew Memorandum of Agreement with Clark College
• Approved Bid No. 2024-050 for Transportation Electric Vehicle Charging
• Approved Resolution 930 - Waiver of 180 Day School Year
• Approved purchasing agreements with Sparkstone Electrical Group, LLC and Patriot Fire Protection Inc.
• Approved new course proposals and instructional materials for 2024-2026

Special Meeting- Board Study Session

This is a special board study session with no action to be taken. The main item is a superintendent report on Board Progress Monitoring, specifically an update on the Vision of a Grad initiative focusing on grades 9-12. The meeting will be held via Zoom; community members may view at the Robert C. Bates Center. No citizen comments or decisions are scheduled.

• Superintendent report on Vision of a Grad update for grades 9-12
• Board progress monitoring discussion
• Study session; no action to follow
• Meeting held via Zoom with in-person viewing at 2921 Falk Road
• No citizen comments scheduled

The meeting was a study session focused on board progress monitoring regarding the Vision of a Grad. No substantive decisions were made during this session.

Special Meeting- Committee of the Whole (Zoom Only)

The Vancouver Public Schools Board of Directors holds a Committee of the Whole meeting to discuss several upcoming agenda items, but takes no formal action. Key discussion items include a $300,000 contract for electric bus charging stations, a $65,338 special education software agreement, revised purchasing and health policies, and new course proposals for the 2025-2026 school year.

• Award of Bid No. 2024-050 for electric vehicle charging stations at the Transportation facility, not to exceed $300,000
• Approval of a $65,338 client services agreement with Synergy Special Ed for special education management software
• First reading of revised Policy 6210, raising board contract approval threshold to $150,000
• Second reading and adoption of revised Policy 3424 allowing staff and students to carry opioid overdose reversal medication
• Approval of new course proposals and instructional materials for the 2024-2025 school year

The Committee of the Whole met via Zoom to discuss various contracts, policies, and teaching recommendations. The minutes record discussions and information items, but no formal votes or decisions were taken.

Special Event Notice - 15th Annual Rev. Dr. Martin Luther King Jr Breakfast Celebration

This is a special event notice for the 15th Annual Rev. Dr. Martin Luther King Jr Breakfast Celebration on January 20, 2025. No formal action will take place; the item is informational only.

• Special event notice for 15th Annual Rev. Dr. Martin Luther King Jr Breakfast Celebration

Special Event Notice - School Counselor Advisory Council

This is a special event notice for the School Counselor Advisory Council's 'Coffee with Counselors' event on January 16, 2025. No formal action will be taken at this meeting.

• Coffee with Counselors event by the School Counselor Advisory Council

Regular Board Meeting

The Vancouver Public Schools Board will hold its regular monthly meeting, acting on a consent agenda that includes the sale of surplus land, renewal of a college-course agreement with WSUV, and insurance renewals. The board will also conduct first readings of revised policies on anaphylaxis prevention and opioid overdose reversal. Public comments are accepted in person or via Zoom.

• Approve purchase-sale agreement for 3.97 surplus acres on Fruit Valley Road to Panattoni Development for $1,588,200
• Renew Memorandum of Agreement with Washington State University Vancouver for iTech Preparatory college courses at $311.17 per credit hour
• Approve annual renewal of excess workers compensation insurance with Star Insurance Company at $134,278
• First reading of revised Policy 3420, Anaphylaxis Prevention and Response
• First reading of revised Policy 3424, Opioid Related Overdose Reversal

The Board approved a consent agenda including the sale of surplus Fruit Valley Road property and a renewal of an agreement with Washington State University Vancouver. Additionally, the Board declared unused real property near Ogden Elementary as surplus and adopted revised bid and proposal requirements.

• Approved purchase sale agreement for surplus Fruit Valley Road property (5-0)
• Declared unused real property near Ogden Elementary as surplus (5-0)
• Adopted revised Policy 6220, Bid or Proposal Requirements (5-0)
• Renewed Memorandum of Agreement with Washington State University Vancouver (5-0)
• Approved annual renewal of Excess Workers Compensation Insurance (5-0)
• Approved instructional materials for 2024–2025 school year (5-0)
• Approved employment report and payment of bills (5-0)
• Approved meeting minutes for Dec 10 and Dec 17, 2024 (5-0)

Special Events Notice - WASA Legislative Conference

This is a special events notice for Vancouver Public Schools board members attending the WASA Legislative Conference on January 11-12, 2025. No formal action will take place at this meeting; it is purely informational.

• Special Event Notice for WASA Legislative Conference, Jan. 11-12, 2025

Special Meeting Notice-Executive Session

This is a special meeting notice for an executive session of Vancouver Public Schools. The only item is a closed-door discussion of a public employee's performance, with no action to follow. No public comment or decisions are scheduled.

• Personnel discussion regarding performance of a public employee (executive session, no action)

The Board of Directors convened a special executive session via Zoom. The session included a discussion regarding the performance of a public employee. No actions were taken during the meeting.

• Discussed performance of a public employee (no action taken)

Special Meeting Notice-Executive Session

This is a special meeting of Vancouver Public Schools Board held in executive session to discuss the performance of a public employee. The agenda states no action will follow and there are no citizen comments. No other business is conducted.

• Executive session to discuss performance of a public employee
• No action to follow
• No citizen comments

The Board of Directors convened a special executive session via Zoom. The session was used to discuss the performance of a public employee, with no action taken.

• Discussed performance of a public employee (no action taken)