Belchertown public meetings in 2024

Board of Assessors

The Board of Assessors will vote on several real estate tax bill apportionments and motor vehicle excise abatements, and accept minutes from a prior meeting. An executive session is scheduled to discuss the FY2023 Appellate Tax Board appeal for Belchertown Day School at 90 Front Street, as well as confidential FY2025 property tax exemption and FY2026 Chapter 61A applications.

• Apportionment of FY2025 Real Estate Tax Bills #5738, #5739, #5771, #5894, and #3242
• Schedule of Bills Payable $135.00
• Monthly List of Motor Vehicle Excise Abatements (12/11/2024) $264.42
• Executive session under Purpose 3 to discuss FY2023 ATB appeal for Belchertown Day School, Inc. at 90 Front Street
• Vote on FY2026 Ch. 61 and Ch. 61B applications

The Board of Assessors unanimously approved multiple FY26 Chapter 61 (forest management) and Chapter 61B (farmland) applications, as well as FY25 exemption applications and FY26 Chapter 61A (agricultural) applications in executive session. They also approved abatements, apportionments, and the assessors page of the annual report. The board discussed the Belchertown Day School valuation appeal and a potential PILOT payment, but took no final action.

• Approved FY26 Ch. 61 applications for Fairview Sportsmen's Fish & Game Assoc. and Harasimowicz (3-0)
• Approved FY26 Ch. 61B applications for 16 applicants (3-0)
• Approved FY26 Ch. 61A applications for 9 applicants in executive session (3-0)
• Approved FY25 exemption applications for 10 property owners (3-0)
• Approved monthly abatements totaling $857.61
• Approved FY25 real estate apportionments for 4 properties
• Approved assessors page of 2024 Annual Town Report
• Accepted late Ch. 61B application from Joseph Jacintho due to health issues

Historical Commission

The Historical Commission will review minutes, hear updates on Mass Historic and the State Historic Preservation Office, discuss website and conservation department questions, consider membership and cemetery matters, discuss the Tadgell building at 6 Franklin St School, and vote on letters of support for town clerk's records, bell choir, fire fighter's museum, and NESFI horse barn. The budget will also be reviewed.

• Approval of November 26 minutes
• Update on Mass Historic (Sue and Jill)
• Discussion of Tadgell building at 6 Franklin St School
• Letters of support for town clerk's records, bell choir, fire fighter's museum, NESFI horse barn
• Budget review

The Belchertown Historical Commission met on December 26, 2024, and discussed several items, including the feasibility of rehabilitating the Tadgell Buildings 6-8 at Franklin St school using CPA and state funds. No formal decisions were made; the meeting was largely informational and procedural, with follow-ups planned for January.

• Approved November 26 meeting minutes
• Discussed feasibility of rehabbing Franklin St school via CPA and state funds (no action taken)
• Discussed letters of support for various projects (no action taken)
• Noted all members must complete Conflict of Interest training

Misc

The Committee is meeting to evaluate Career Center program standards and performance. Members will review performance scorecards and training investment reports for FY24 and state performance reports for FY25.

• Review of FY24 Performance Scorecard
• Review of FY24 Training Investments Report
• Review of FY25 State Performance Reports
• Discussion regarding One-Stop Career Center Operator Procurement

Communications Committee

The committee will discuss and potentially approve minutes, hear reports from the Communications Manager and BCTV Manager, and review hybrid meeting rules. Key discussions include an updated Social Media Policy, a Communication Plan, Branding Updates, and the town website (Belchertown.org). A new letter of interest from Emily Laroche will also be considered. Public comment is invited.

• Approval of minutes from 12/05/2024
• Updated Social Media Policy discussion
• Communication Plan review
• Branding Updates
• New Letter of Interest: Emily Laroche

The Belchertown Communications Committee approved Emily LaRoche as a full voting member (6-0) and approved the November 14, 2024 minutes (5-0). The committee discussed updates on the Communications Manager role, the town seal branding deadline, hybrid meeting rule changes, and the social media policy. No other formal votes were taken.

• Approved November 14, 2024 minutes (5-0)
• Approved Emily LaRoche as full voting member (6-0)

Council on Aging

This is a procedural meeting with standard items: approval of prior minutes, an executive director's report, an update from the BSCCA, and comments from the liaison. No substantive decisions or public hearings are scheduled.

• Approval of Advisory Board minutes from November 20, 2024
• Executive Director’s Report by Jessica Langlois
• BSCCA update from December 3, 2024
• Comments from Liaison Lesa Lessard Pearson
• Old business discussion

The Belchertown Council on Aging Advisory Board met and approved the September meeting minutes and the director's report. The board discussed tracking cost savings from donated equipment and volunteer hours, and considered a needs assessment and scheduling conflicts. No major policy decisions were made.

• Approved September meeting minutes (motion by Tony, seconded by Maureen)
• Approved director's report (motion by Duroshea, seconded by Keizer)

Economic Development and Industrial Corporation

The Belchertown Economic Development and Industrial Corporation will review minutes, discuss financial matters including budget requests, and receive updates on development status, specifically the Parcel D Scope of Work. The board may also enter executive session to negotiate pending proposals.

• Discussion of Parcel D Scope of Work
• Review of payables and budget requests
• Potential executive session for pending proposal negotiations
• Security update
• Presentations and discussions (if any)

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) group is meeting to review recent events and public health updates. The body will discuss the Opioid Settlement Fund, recovery resources, and the passage of the Nicotine Free Generation initiative.

• Review of Winter Night Lights event with 60+ adults/youth
• YMHFA training for 17 Camp Directors/Counselors
• House Decorating Contest scheduled for 12/22/2024
• Update on Nicotine Free Generation passage
• Co-Chair position posted with voting on 1/15/2024

The Belchertown Overcoming Adversity Together (BOAT) coalition met on December 18, 2024, and reported that the Nicotine Free Generation (NFG) ban was passed by the Board of Health on December 11, 2024. The ban will require businesses to remove nicotine pouches within 60 days, and new signs are being made for stores. Angela Battle was voted in as co-chair of BOAT. No other formal decisions were made; the meeting focused on updates and upcoming events.

• Nicotine Free Generation ban passed by Board of Health (Dec 11)
• Angela Battle voted in as co-chair of BOAT
• Businesses given 60 days to remove nicotine pouches
• New signs being made for stores regarding NFG ban

Community Preservation Committee

The Community Preservation Committee will discuss new grant applications for this fiscal year, with each member assigned responsibility for questions from the previous meeting. They will also continue discussions on the committee calendar, filling two open positions (at large and housing), and preparing for a visit from the state program director. Other items include reviewing conflict of interest lists, member expiration dates, and a revised grants spreadsheet.

• New grant applications for this fiscal year to be discussed
• Continue discussions on filling the 'at large' and housing positions on the Committee
• Review revised spreadsheet on CPC FY2025 grants
• Discuss agenda for visit of Stuart Saginor, Executive Director of Massachusetts Community Preservation program, on April 15, 2025
• Review conflict of interest list and Select Board list of member expiration dates

The Community Preservation Committee met on December 17, 2024, and discussed several project applications but made no final approvals. The committee reviewed the Preservation of Town Records project, NEFSI Horse Barn Roof, and other items, requesting additional information and amendments. No votes were taken; decisions were deferred to future meetings.

• Approved minutes of November 19 and December 3, 2024
• Deferred action on Preservation of Town Records pending Historical Commission letter
• Requested amendment to NEFSI Horse Barn Roof application to include cupola repair
• Deferred action on Tri-Lakes Water Treatment pending scope clarification
• Deferred action on BHS Field Resurfacing pending hard copies and maintenance details
• Scheduled Town Beach Restoration applicant for January meeting
• Scheduled Handbells applicant for January 21 meeting
• Scheduled Tri-Lakes applicant for January 7 meeting

Recreation Committee

The Parks and Recreation Committee will approve past meeting minutes and discuss old business including a survey update and four applicants for a vacant committee seat. New business is not listed, but the director will report on budget participation data for the last decade. The agenda is largely procedural with no major votes or public hearings.

• Approve minutes from Oct. 16 and Nov. 20, 2024
• Survey update under old business
• Four applicants for Recreation Committee member position
• Director's report on budget – submit 10 years of participation data

The Belchertown Parks & Recreation Committee voted to recommend Bryan Maroney as a committee member and Daniel Cousins as an associate member, with a letter to be sent to the Select Board. The committee also reviewed plans for a recreation survey, discussed rental fee increases, and heard updates on the department's finances and operations.

• Approved Nov. 20, 2024 minutes (3-0)
• Recommended Bryan Maroney as committee member and Daniel Cousins as associate member (3-0)
• Will send recommendation letter to Select Board
• Survey to be released by Feb. 1, pending Select Board approval

Planning Board

The Planning Board will hold a public hearing on a request by Amber Mastej, 978 Federal Street, LLC, for an extension of a special permit for earth removal. The board will also review an ANR plan for Old Sawmill Road and consider a Chapter 61 Right of First Refusal request from David Fry and Valthea Fry to remove acreage on Maps 260-34 and 260-36. Routine items include approval of minutes, bills, and reports.

• Extension of special permit for earth removal (Amber Mastej, 978 Federal Street, LLC)
• ANR plan for Old Sawmill Road, Map 224, Lot 76 (Ryan F. and Kayla Rocheleau)
• Chapter 61 Right of First Refusal for David Fry and Valthea Fry to remove 3.817 acres (Map 260, Lot 34) and 1.174 acres (Map 260, Lot 36)
• Additions with consent of members
• Approval of minutes and bills

The Belchertown Planning Board voted 5-0 to extend a special permit for earth removal at 978 Federal Street LLC from December 1, 2024 to December 1, 2026, with the permit names including both 978 Federal St LLC and Belchertown Sand and Gravel Inc. The board also voted 4-0 to recommend the Select Board not exercise the town's right of first refusal on four lots owned by David and Valthea Fry, noting one contract was undated. Additionally, the board agreed to set a 600-foot dead-end length limit in draft subdivision regulations and approved the November 26, 2024 minutes.

• Granted special permit extension for earth removal at 978 Federal St LLC to Dec 1, 2026 (5-0)
• Recommended Select Board not exercise right of first refusal on four Fry lots (4-0)
• Set 600-foot dead-end length limit in draft subdivision regulations (unanimous)
• Approved minutes of November 26, 2024 (4-0)
• Adjourned meeting at 8:37 PM (4-0)

Family Center Committee

The Belchertown Family Center Town Committee will hold a regular meeting to discuss a recap of the Winter Gear Swap, potential programming collaborations with community members Courtney Pucel and Lisa Stahl, and planning ideas for February and April school vacations. The agenda consists entirely of discussion items with no votes or financial decisions scheduled.

• Recap of Winter Gear Swap event
• Programming collaboration ideas with Courtney Pucel and Lisa Stahl
• Planning for February and April Vacation activities

The Belchertown Family Center Committee discussed the successful Winter Gear Swap held December 7-8, which served 99 people, and began planning February and April vacation programming, including potential collaborations with community members. No formal votes were taken; the meeting was procedural and discussion-focused.

• Recap of Winter Gear Swap: 99 people served, 38 Covid kits given, 12 family photos taken
• Planning ideas for February/April vacation: toy/book swap, pool rental, gym rental, fire station tour
• Julie will reach out to Multicultural Services of the Pioneer Valley
• Beth will post survey
• Motion to adjourn approved (Nicole, seconded by Jennifer)

Capital Improvement Planning Committee

The Capital Improvement Planning Committee will review the most recent capital plan information and discuss modifications to the capital request form. They will also discuss approaches for analyzing capital requests. This meeting focuses on procedural improvements for evaluating future capital projects.

• Review of most recent capital plan information
• Review and potential modification of the capital request form
• Discussion of approaches to analysis of capital requests
• Approval of November 25, 2024 meeting minutes

The Capital Improvement Planning Committee met to discuss the capital request process and potential changes to the request form. No formal decisions were made; the committee only reviewed the form and discussed possible modifications. The next meeting is scheduled for January 13, 2025, with DPW invited to discuss their needs.

• Approved minutes of November 5, 2024 as written (4-0-1)
• Adjourned meeting (5-0)

School Committee and School Councils

The Belchertown School Committee will hold a regular meeting that includes a planned executive session to conduct collective bargaining with Units A (Teachers), B (Administrative Assistants), C (Custodians), D (Food Service), and E (Paraprofessionals). No other substantive agenda items are listed; the remainder of the meeting is procedural.

• Executive session for collective bargaining with Units A-E (Teachers, Administrative Assistants, Custodians, Food Service, Paraprofessionals)

Select Board

The Belchertown Select Board will hold a regular meeting with appointments, discussion items including ARPA adjustments and social media policy revisions, and a vote to renew final liquor licenses. The Town Manager will report on warrants totaling over $2.2 million and other ongoing projects. The board will also receive updates on ongoing business such as the EDIC land transfer for Parcel D and the Fire Engine II motor.

• Vote to Renew and Endorse Final Liquor Licenses
• Endorse Warrants #2523 ($1,720,274.00) and #2524 ($505,806.84)
• ARPA Adjustments discussion
• Social Media Policy Revisions
• EDIC Land Transfer — Parcel D update

The Select Board voted 4-0 to create the Branding Belchertown Committee with 5-7 members appointed by the Town Manager, including two residents at large, dissolving upon submission of the final report. The Board also approved reallocating ARPA funds for tower removal, a Freedom Center door, and fire station garage door openers, and authorized the Town Manager to spend leftover ARPA funds under $5,000. Other actions included approving a revised Social Media Policy, renewing liquor licenses, and reappointing the Deputy Tax Collector.

• Created Branding Belchertown Committee (4-0)
• Reallocated ARPA funds: $7,200 for tower removal, $7,756.40 for Freedom Center door, $9,200 for fire station garage door openers (4-0)
• Authorized Town Manager to spend leftover ARPA funds under $5,000 (4-0)
• Approved revised Social Media Policy with amended certification language (4-0)
• Renewed and endorsed liquor licenses for Mill Valley LLC and Checkers Liquor and Deli (4-0)
• Reappointed Arthur P. Jones as Deputy Tax Collector for 2025 (4-0)
• Entered executive session for non-union negotiations (4-0)

School Committee and School Councils

The SRE School Council is meeting virtually to approve previous minutes and discuss school leadership objectives. The body will review principal goals for the next two school years and the District Strategic Plan.

• Approval of November meeting minutes
• Review of Principal Goals for the next two school years
• Review of District Strategic Plan

Opioid Settlement Fund Advisory Committee

The Belchertown Opioid Settlement Fund Advisory Committee will meet to discuss and possibly act on research updates and funding recommendations for several proposed projects. These include indoor/outdoor naloxboxes, a map of naloxbox locations, sober living fees, transportation to a recovery center, probation officer training, and a mobile harm reduction van. The committee will also set its 2025 meeting schedule, plan a presentation to the Select Board, and review multiple sets of past meeting minutes.

• Update on indoor and outdoor naloxboxes and a map of their locations in town
• Sober living fees in partnership with Honest Beginnings
• Transportation to and from Recovery Center in Ware with Hulmes Transportation
• Mobile harm reduction van project with the Quabbin Health District
• Training for probation officers at the Eastern Courthouse

Scholarship Committee

The Belchertown Scholarship Committee will meet to review the scholarship account balance, status of AY24 scholarships, and determine award amounts and recipient numbers. They will also discuss dates, language, and essay questions for the application. The committee may consider new ideas for this academic year and set the next meeting date.

• Discussion of scholarship account balance
• Status of AY24 scholarships
• Determining award amount and recipient number
• Review of application dates, general language, and essay questions
• Potential new ideas for the current academic year

Planning Board

The Planning Board will meet to discuss a draft of the Subdivision Regulations. Other agenda items include routine reports and administrative tasks.

• Discussion of draft Subdivision Regulations

Diversity, Equity & Inclusion Task Force

The Belchertown Diversity, Equity & Inclusion Task Force will meet on December 12, 2024. They plan to approve minutes from November 14 and October 22, and discuss action items including logo designs, completing the mission statement, funding, and DEI training from Amherst and state employees.

• Approval of minutes from November 14 and October 22 meetings
• Discussion of logo designs
• Completing mission statement
• Discussion of funding
• Discussion of Amherst DEI and state employee DEI training

The Belchertown DEI Task Force approved a new logo design and adopted a slightly revised mission statement, both by unanimous 7-0 votes. The committee also discussed funding options, outreach to other organizations, and potential DEI training for town employees. No other substantive decisions were made.

• Approved committee-designed logo (7-0)
• Adopted revised mission statement (7-0)
• Approved October meeting minutes (7-0)
• Approved November meeting minutes (7-0)

Hazard Mitigation Committee

The Hazard Mitigation Committee is meeting to update critical facilities and review the Hazard Mitigation Plan (HMP) map. Members will also determine the information required for Section 2 of the plan and schedule a future public meeting.

• Review and update of critical facilities
• Review of the HMP map
• Determination of information needed for Section 2
• Scheduling of the first public meeting

The committee reviewed and updated the town's critical facilities list, including relocating the IT department, adding police barracks at Quabbin Dam, and removing 10 N. Main as an emergency shelter. They also identified GIS map updates and noted development trends, including 108 dwelling units at Carriage Grove. The next meeting was set for January 17, 2025, and the first public meeting for January 21, 2025.

• Updated critical facilities list: added IT Dept at 9 East Walnut St, police barracks at Quabbin Dam, removed 10 N. Main as shelter
• Agreed to add propane facilities (1066 Federal St, 125 N Liberty St) and Quabbin gates to GIS maps
• Noted Pine Valley Plantation and Cold Spring Golf Course have own pump stations for GIS updates
• Scheduled third committee meeting for January 17, 2025 at 9:30 am
• Set first public meeting for January 21, 2025 at 6:30 pm

School Committee and School Councils

The Cold Spring School Council is meeting primarily for routine business: approving past meeting minutes, receiving school updates, and discussing kindergarten progress reports and DIBELS screening information. No major policy decisions or financial items are on the agenda.

• Discussion and approval of meeting minutes from June and October 2024
• School updates from administration
• Kindergarten progress report card review
• DIBELS screening information review

Board of Health

The Belchertown Board of Health will hold a public hearing on December 11, 2024 to consider proposed revisions to regulations governing the sale of tobacco and vape products in town. The hearing begins at 6:45 PM in the Select Board meeting room at Lawrence Memorial Hall, 2 Jabish Street, with remote access available. Copies of the proposed changes are available at the Board of Health office and online.

• Public hearing to revise regulations on sale of tobacco and vape products

Agricultural Commission

The Belchertown Agricultural Commission will review and approve minutes from November 6, discuss social media with a town representative, and consider animal disposal regulations and bylaws. Final planning for a January 18 Farmers Meet and Greet and an update on the March 15 Seed and Chicken event are on the agenda. The commission will also receive an update on Lampson Brook, including farm tours and brochures. New business will be addressed at the end.

• Discussion of Animal Disposal regulations and bylaws
• Final planning for January 18 Farmers Meet and Greet
• Update on March 15 Seed and Chicken event
• Lampson Brook update including farm tour and brochures
• Social Media Discussion with Town Representative

Board of Health

The Board of Health will hold a public hearing and vote on the proposed Tobacco Sales Regulations 2024. They will also consider a variance request from First Allegiance Loan for a 1-foot reduction in separation between a septic system and high groundwater at 41 Dressel Ave. Regular business includes signing the warrant.

• Public hearing and vote on Tobacco Sales Regulations 2024
• Variance request for 1-foot reduction in separation between SAS and high groundwater at 41 Dressel Ave

The Board of Health approved a Local Upgrade Approval for a septic system at 41 Dressell Avenue, subject to design changes. The board also adopted new tobacco regulations, including a nicotine-free generation policy that raises the legal age to anyone born on or after January 1, 2004, and restricts oral nicotine pouches to adult-only stores, with a 60-day compliance period for retailers.

• Approved Local Upgrade Approval for 41 Dressell Avenue (all in favor)
• Adopted nicotine-free generation policy (4-0-1, Connolly abstained)
• Adopted regulation limiting oral nicotine products to adult-only stores (5-0)
• Adopted updated tobacco regulations effective January 1, 2025
• Allowed 60-day implementation period for oral nicotine pouch sales
• Tobacco retailers must remove remaining stock by February 9, 2025

Board of Assessors

The Board of Assessors will vote on several tax warrants and commitments for FY2025, including real estate and personal property taxes. The board will also discuss the FY2025 revaluation and tax rate approval. An executive session is scheduled to discuss a tax appeal for Belchertown Day School, Inc.

• FY2025 Actual Real Estate Tax warrant: $33,695,735.33
• FY2025 Personal Property Tax warrant: $902,730.75
• FY2025 Sewer Liens ($72,575.55) and Stormwater Liens ($18,342.26)
• FY2025 CPA Surcharge warrant: $381,911.81
• Executive session regarding FY2023 Appellate Tax Board Appeal for 90 Front Street

The Board of Assessors approved the FY25 tax rate and multiple warrants, including real estate and personal property taxes. They also approved several Chapter 61 and 61B applications, denied one Chapter 61B application, and partially denied a Chapter 61A application. The board moved into executive session to discuss pending litigation and confidential matters.

• Approved FY25 tax rate and warrants (real estate $33,695,735.33, personal property $902,730.75)
• Approved FY25 sewer liens $72,575.55, stormwater liens $18,342.26, CPA surcharge $381,911.81
• Approved monthly exemptions and abatements (various amounts)
• Approved MVE veteran's exemption for Matthew Bachmann (2-0)
• Approved FY26 Chapter 61 applications for Conkey and Contois (2-0)
• Approved FY26 Chapter 61B applications for 24 properties (2-0)
• Denied FY26 Chapter 61B application for Joseph & Samantha VanZandt (2-0)
• Partially denied Chapter 61A application for Jaimie Wagner, classifying 13 acres under 61A (2-0)

School Committee and School Councils

The Belchertown School Committee will discuss the FY26 budget update, MCAS results, and a $25,080 state grant for student SEL, behavioral, and mental health support. Other agenda items include a draft 2025/2026 school year calendar, mold testing update, and a building study. The committee will also enter executive session to discuss collective bargaining strategy for multiple employee units.

• FY25 Supporting Students’ SEL, Behavioral & Mental Health and Wellness Grant – $25,080 (discussion/action)
• MCAS presentation (discussion)
• Draft 2025/2026 School Year Calendar (discussion)
• Mold testing update (discussion)
• Building study (discussion)

The Belchertown School Committee approved consent items (minutes, warrants, personnel) 4-0, approved a motion to allow a presentation to the Department of Justice 5-0, and accepted a $25,080 SEL/mental health grant 5-0. The committee also discussed MCAS results, the FY26 budget (7.86% increase), mold testing, and a potential building study, but took no formal action on those items.

• Approved consent items including minutes, warrants, and personnel update (4-0)
• Approved motion to allow DOJ presentation (5-0)
• Accepted FY25 SEL, Behavioral & Mental Health grant of $25,080 (5-0)
• Discussed FY26 budget with 7.86% increase, no vote
• Discussed mold testing, no action
• Discussed building study, no action

School Committee and School Councils

The Finance & Budget Subcommittee will meet to discuss updates for the FY25 and FY26 budgets. The body will also consider budget transfers.

• FY26 Budget Update
• FY25 Budget Update
• Budget Transfers

Creative Economy Committee

The Belchertown Creative Economy Committee will discuss and draft revisions to its committee charge, review task force key points, and address terms and succession planning. Updates on several projects — including branding, a nature photography program, a mural project, and hiring for a Cultural District manager — are also on the agenda.

• Discussion and drafting of refined committee charge based on task force review
• Terms and succession planning for committee members
• Update on the View Finder: Belchertown Nature Photography Program
• Update on Transfer Station Container Mural Project
• Cultural District manager hiring process update

The Belchertown Creative Economy Committee met on December 9, 2024, and discussed refining its charge, terms and succession planning, and updates on several projects including branding, a nature photography program, a mural project, and the Cultural District manager hiring process. No formal decisions or votes were recorded in the minutes; the meeting was primarily discussion and updates.

• No formal votes or decisions recorded; agenda items were discussion and action items only

Communications Committee

The Communications Committee will review hiring updates for a Communication Manager and BCTV Manager. The body will also discuss the town's social media policy, newsletter, and wayfinding and branding updates.

• Hiring updates for Communication Manager and BCTV Manager
• Updated Social Media Policy
• Wayfinding and Branding updates
• Review of Belchertown.org
• Emergency Operations and Communications

The Communications Committee approved the November 14 minutes (4-0-1) and discussed several updates. New hires Kate Nadeau (Communications Manager) and Esther Glovacki (BCTV General Manager) will start December 16 and attend the next meeting. The committee also discussed removing graphs from the draft Communications Plan, reviewing the town newsletter design, and considering whether the Wayfinding and Branding task force should become a committee.

• Approved November 14, 2024 minutes (4-0-1)
• New Communications Manager Kate Nadeau and BCTV General Manager Esther Glovacki hired, start Dec 16
• Removed graphs and charts from draft Communications Plan (may become separate document)
• Amended Social Media Policy sent to Town Manager Steve Williams
• Agreed to find a more dynamic title for the town newsletter
• Discussed keeping newsletter subscriber data private, further review needed
• Task force to consider becoming a town committee for Wayfinding and Branding
• RFP for Town Branding designer in progress

Misc

The Department of Public Utilities is holding public hearings on Boston Gas Company's (National Grid) Three-Year Energy Efficiency Plan. The proposal includes programs for residential, low-income, and commercial customers to reduce greenhouse gas emissions.

• Proposed total budget of $965,558,364 for the 2025-2027 term
• Estimated peak monthly bill increase of $19.47 (7.4%) for R-3 residential customers in 2025
• Estimated peak monthly bill increase of $14.44 (7.4%) for R-4 low-income customers in 2025
• Virtual public hearing on December 5, 2024, at 2:00 p.m.
• In-person public hearing on December 5, 2024, at 7:00 p.m. at One South Station, Boston

Misc

This is a routine business meeting of the Full Board, primarily focused on procedural items such as approving minutes from the October 17th meeting, board member introductions, and a learning session on the Workforce Innovation and Opportunity Act (WIOA). The board will also hear an executive director's report and engage in strategic planning discussions. No binding votes or financial decisions are scheduled.

• Vote to approve Full Board Meeting Minutes of October 17th
• Learning Moment: WIOA Overview presented by Diane Hurley, Interim Director of MDCS
• Executive Director's Report & Board Discussion led by Sarah Wilson
• Board Strategic Planning Discussion

Agricultural Commission

The Belchertown Agricultural Commission will review and approve November meeting minutes, discuss social media with a town representative, and deliberate on animal disposal regulations and by-laws. They will also finalize plans for a Farmers Meet and Greet on January 18, receive an update on the March 15 Seed and Chicken event, and discuss updates on Lampson Brook and related farm activities.

• Discussion of animal disposal regulations and by-laws
• Final planning for Farmers Meet and Greet on January 18, 2025 at 1 pm
• Update on March 15 Seed and Chicken event
• Lampson Brook update and farm tour, brochures

Select Board

The Belchertown Select Board will hold a special meeting to discuss and potentially vote on ratifying the appointment of a BCTV General Manager. The board will then enter executive session under state law to prepare for negotiations with non-union personnel. The meeting is primarily procedural with one substantive action item.

• Ratification of appointment for BCTV General Manager
• Entry into executive session for non-union personnel negotiations
• Miscellaneous matters (unspecified)

The Select Board ratified the appointment of Esther Glovacki as BCTV General Manager, effective December 16, 2024. The position is funded with ARPA funds. The board also entered executive session for non-union personnel negotiations and adjourned.

• Ratified Esther Glovacki as BCTV General Manager, start date Dec 16, 2024 (5-0)
• Entered executive session for non-union personnel negotiations (3-0 roll call)

Misc

The Department of Public Utilities is holding public hearings on National Grid's proposed Three-Year Energy Efficiency Plan for 2025-2027. The plan has a total budget of $1,524,621,380 and would increase typical residential bills by $3.15 in 2025, $2.17 in 2026, and $3.42 in 2027. The Department seeks public comment before the December 6, 2024 deadline.

• Proposed total budget of $1,524,621,380 for 2025-2027
• Typical residential customer could see monthly bill increases of $3.15 (2025), $2.17 (2026), $3.42 (2027)
• Low-income customers could see monthly increases of $2.14 (2025), $1.47 (2026), $2.34 (2027)
• Four public hearings: Worcester (Dec 3), New Bedford (Dec 4), virtual (Dec 5 2pm), Boston (Dec 5 7pm)
• Written comments due by 5:00pm December 6, 2024

McPherson Sensory Garden Committee

The committee will discuss design planning for 2025, including suggestions from Jim Broderick. Members will review the 2024 season and discuss organizational possibilities for 501-3B status.

• 2025 design planning and plant sources
• Discussion of 501-3B organization possibilities
• Review of gift and revolving accounts
• Volunteer recruitment and 2025 spring work dates
• Discussion on installing cameras next season

Community Preservation Committee

The Community Preservation Committee will discuss new grant applications for this fiscal year, continue budget review, and receive an update on the $100k Sportshaven project. The meeting also covers filling vacant committee positions and planning a visit from the state CPC executive director. No votes or final decisions are scheduled.

• Discussion of new grant applications for the current fiscal year
• Update on the $100k Sportshaven project
• Continuing discussion to fill the at-large and housing positions on the committee
• Budget review discussion
• Planned visit from Stuart Saginor, Executive Director of the MA Community Preservation program, in early 2025

Select Board

The Belchertown Select Board will vote on renewing liquor licenses for 2025 and consider amendments to the Energy and Sustainability Committee. They will also discuss ARPA obligations and potential reallocation, and review updates on the EDIC land transfer for Parcel D at 6 & 8 Berkshire Ave and Tadgell Tower removal. The board will approve minutes, endorse warrants totaling over $3.8 million, and receive the Town Manager's report.

• Vote to renew liquor licenses for 2025
• Vote to amend committee makeup for Energy and Sustainability Committee
• ARPA obligations status and reallocation
• EDIC land transfer – Parcel D at 6 & 8 Berkshire Ave
• Endorsement of warrant #2521 ($1,909,247.06) and #2522 ($1,987,900.28)

Historical Commission

The Belchertown Historical Commission will discuss strengthening relationships with the Massachusetts Historical Commission, including Certified Local Government status and the State Historic Preservation Office. Other agenda items include website updates, signage for trails and points of interest, membership, cemeteries, the Tadgell building, a Community Preservation Act report, and the budget.

• Forge closer ties with Mass Historical Commission (Certified Local Govt, SHPO, Preservation Circuit Rider)
• Website updates
• Belchertown trails and other points of interest signage
• Tadgell and other buildings discussion
• CPA Report and Budget review

Planning Board

The Planning Board will consider a Chapter 61 Right of First Refusal for Kenneth L. Hislop to remove 18.062 acres from forestry/agricultural tax status, review three ANR (Approval Not Required) plans on Cold Spring/Sabin, Allen, and West Streets, and continue discussion on a draft update to the Subdivision Regulations. The meeting also includes approval of minutes, bills, and reports from the Town Planner and members.

• ANR for Cold Spring Street and Sabin Street (Map 260, Lot 34 & 36) – applicants Fry Revocable Trusts
• ANR for Allen Street (Map 107, Lot 20 & 21) – applicants Henry R. & Elizabeth D. Martin
• ANR for West St. #224 (Map 275, Lot 18 & 19) – applicants Daniel P. & Mary Ellen Belanger
• Chapter 61 Right of First Refusal for Kenneth L. Hislop to remove 18.062 acres from Chapter 61 status
• Continue discussion on draft Subdivision Regulations

Family Center Committee

The Belchertown Family Center Committee will discuss and vote on allocating funds to pay a photographer for family photo sessions. They will also receive an update on planning for a December Gear Swap event.

• Vote on allocation of funds for a photographer for family photo sessions
• Update on planning for December Gear Swap

Capital Improvement Planning Committee

The Capital Improvement Planning Committee will hold its first organizational meeting to form the committee, assign roles, and review the existing capital plan and related policies. No specific projects or funding amounts are discussed.

• Committee formation and assignment of chair, vice chair, and clerk roles
• Review of the Capital Planning Policy
• Review of the existing Capital Plan
• Establishment of meeting schedule

Opioid Settlement Fund Advisory Committee

The committee will review the FY 2024 Expenditure Report and the remaining account balance as of November 1, 2024. Members will discuss updating the Select Board in January 2025 regarding two programs funded in July 2024 and planning outreach for the grant-making process.

• Review of FY 2024 Expenditure Report and remaining funds
• Planning for January 2025 Select Board update on two July 2024 funded programs
• Discussion of outreach and marketing for the grant-making application process
• Creation of content for the committee's page on the new Town website
• Approval of meeting minutes from March, April, May, and June 2024

Energy and Sustainability Committee

The Energy and Sustainability Committee will receive reports from three subcommittees on electric vehicle charging, the Belchertown Community Energy Committee (BCEC), and public outreach/education. The committee will discuss aligning the Climate Resilience and Sustainable Growth Plan. Other business includes appointing new members, grant writing for the Cultural Council, and planning the Environmental Fair/Earth Day event.

• Reports from EV Charging subcommittee by Patricia Krebs and Michael Potishnak
• Reports from BCEC subcommittee by John Piekara, Franl Byrne, Chris Bambacus
• Reports from Public Outreach/Education subcommittee by Joanne Collins, Jacob Robinson, Todd Perry
• Discussion of Climate Resilience and Sustainable Growth Plan alignment
• Discussion of grant writing for Cultural Council and Environmental Fair/Earth Day

Family Center Committee

The Belchertown Family Center Town Committee will discuss the balance in town accounts, plan the Winter Swap Event including shopping hours and activities, and vote on appointing two prospective members to the committee. The meeting includes public comment and other business.

• Update on balance in town accounts
• Discussion of 'Shopping' hours for Winter Swap Event
• Discussion of other activities/community resources for Swap Event
• Discussion of remaining planning items for Swap Event
• Vote to appoint two prospective members to the Committee

Housing Authority

The Board of Commissioners will meet to discuss financial reports and property management updates. The board is scheduled to vote on the Local Tenants Organization's revised 2024 budget and the 2025 budget.

• Vote on Local Tenants Organization (LTO) Revised 2024 Budget
• Vote on Local Tenants Organization (LTO) 2025 Budget
• Wage Match for State Housing
• Unit Vacancy Reports
• Tenant Account Receivables

Misc

The Career Center Performance Oversight Committee will review FY24 performance scorecards, training investments, and FY25 state performance reports. The committee will also discuss the upcoming One-Stop Career Center operator procurement. This is a routine oversight meeting to evaluate program success and recommend improvements.

• Performance Scorecard FY24 review
• Training Investments Report FY24
• State Performance Reports FY25
• One-Stop Career Center Operator Procurement discussion

Council on Aging

This meeting of the Belchertown Council on Aging is largely procedural, with agenda items including approval of October 23, 2024 minutes, an Executive Director's report from Jessica Langlois, a BSCCA update, and comments from liaison Lesa Lessard Pearson. No specific actions, proposals, or financial items are listed for discussion or decision.

• Approval of Advisory Board minutes from October 23, 2024
• Executive Director's report by Jessica Langlois
• BSCCA update from November 5th
• Comments from liaison Lesa Lessard Pearson

Recreation Committee

The Belchertown Parks and Recreation Committee will vote to approve October meeting minutes, review a survey update, and interview four applicants for a vacant committee seat. New business includes a discussion on lacrosse, and the director will report on grants, rentals, and the budget.

• Approve Oct. 16, 2024 meeting minutes
• Survey update on community recreation needs
• Four applicants for Recreation Committee member
• Discussion of lacrosse as new business
• Director’s report covering grants, rentals, and budget

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) committee meets to review recent events such as the RRW debrief and Drug Take Back Day, and to receive updates on the Opioid Settlement Fund Committee and public health initiatives including a Nicotine Free Generation and Zyn nicotine pouches. The meeting also covers recovery, harm reduction, and partner updates.

• Drug Take Back Day collected 5 boxes of medication
• Winter Night Lights craft event on the Common on 11/20 from 3-5:30pm
• Opioid Settlement Fund Committee updates
• Public Health updates on Nicotine Free Generation and Zyn nicotine pouches
• YMHFA Recreation Department training had 5 attendees

Economic Development and Industrial Corporation

The Economic Development and Industrial Corporation will review financial matters and security. The board is also discussing development status, specifically the scope of work for Parcel D.

• Development status of Parcel D Scope of Work
• Security discussion
• Review of payables and financial matters

Finance Committee

The Finance Committee will meet to discuss budget expenditures for FY24 through October 31, 2024. The committee will also discuss building tours.

• Review of FY24 budget expenditures through 10/31/24
• Discussion of building tours

Community Preservation Committee

The Community Preservation Committee will hear from Araceli Rivera of Wayfinders regarding the open housing project, review new grant applications for the fiscal year, and continue discussions on budget review, membership duties, and filling vacant committee seats. The meeting also includes approval of prior meeting minutes and other administrative items.

• Discussion with Araceli Rivera from Wayfinders on the open housing project
• Review of new grant applications for this fiscal year
• Continued budget review
• Discussion of strategies to fill two open committee spots
• Approval of November 7, 2024 meeting minutes

School Committee and School Councils

The Healthy & Safer Schools Advisory Committee will meet to reorganize the committee and approve minutes from September 24, 2024. The body will receive updates from various school departments and the CHPE Committee.

• Reorganization of Committee
• Nursing/Board of Health update
• DFC update
• Food Services update
• SRO/Attendance update

Board of Assessors

The Board of Assessors will vote on a schedule of bills payable ($93.30), approve motor vehicle excise abatements ($153.06 on one list, amount not listed on another), and consider two exemption applications: a military service exemption for a deployed resident (bills #16474 and #11162) and a disabled veteran exemption under the HERO Act (bills #470 and #7622). They will also accept minutes from the November 7 meeting and discuss FY2025 Recap/Gateway requirements. The board will recess at 6:30 PM to attend a Classification Hearing with the Select Board.

• Schedule of Bills Payable $93.30
• Monthly Motor Vehicle Excise Abatements totaling $153.06 (list dated 11/8/2024)
• Motor Vehicle Excise Exemption – Military Service for deployed resident (bills #16474, #11162)
• Motor Vehicle Excise Exemption – Disabled Veteran under HERO Act (bills #470, #7622)
• Discussion of FY2025 Recap/Gateway Requirements

Board of Assessors

The Select Board and Board of Assessors are holding a public hearing to determine the property tax rate for fiscal year 2025. The boards will decide whether to use a residential factor of one or shift a percentage of the residential tax levy to commercial, industrial, and personal property classes.

• Decision on residential tax factor of one (1) or shift to commercial, industrial and personal property (CIP) classes

School Committee and School Councils

The Chestnut Hill Community School Council will meet to review and discuss the CHCS School Strategic Plan and receive a budget update. The agenda also includes visitor comments, approval of previous minutes, and news updates. No specific dollar amounts or project names are given.

• Review and discussion of CHCS School Strategic Plan
• Budget update (no figures provided)
• Approval of minutes from previous meeting
• Visitor and member comments

School Committee and School Councils

The SRE School Council will meet virtually to discuss the school's strategic plan and receive a budget update. The agenda includes routine items such as approval of minutes and public comments. No votes or decisions are specified on the agenda.

• Review and discussion of SRE School Strategic Plan
• Budget update
• Approval of October meeting minutes

Select Board

The Select Board will hold a Tax Classification Hearing and consider signing police chief contract amendments. They will also discuss ARPA fund deadlines, a vote revision on new positions, and endorse warrants totaling over $2.3 million. The Town Manager will report on ambulance revenue, a radio infrastructure grant, and development around Carriage Drive.

• Tax Classification Hearing for property tax rates
• Signing of FY23-FY25 and FY26-FY28 police chief contract amendments
• Revision of September 16, 2024 vote on ARPA new positions
• Endorsement of Warrant #2519 ($1,509,357.72) and #2520 ($826,331.57)
• Update on $2.4 million radio infrastructure grant

Communications Committee

The Communications Committee will discuss updates on the hiring process for the Communication Manager and BCTV Manager positions, review a proposed updated Social Media Policy, and hear reports on the Communication Plan, Town Newsletter, Wayfinding & Branding, and the Belchertown.org website. They will also discuss Emergency Operations and Communications. All items are for discussion only; no votes are scheduled.

• Hiring process update for Communication Manager
• Hiring process update for BCTV Manager
• Updated Social Media Policy
• Communication Plan review
• Wayfinding & Branding updates

Misc

The MassHire Franklin Hampshire Workforce Board Executive Committee meets virtually to discuss the development of a strategic plan for FY25-26, including board involvement and regional partnerships. Items include a manufacturer's roundtable, outdoor recreation alliance, and labor market data collection. The Executive Director also reports on WIOA youth updates and stakeholder meetings. The meeting is primarily discussion and planning, with no concrete votes or financial decisions.

• Strategic plan development for July 1, 2025, with board involvement
• Strengthening regional partnerships: Manufacturer's Roundtable, Manufacturing Partnership Council, Outdoor Recreation Alliance
• Collecting Franklin County labor market data via surveys and quarterly LMI reports
• FY25 WIOA Youth & Youthworks update
• One-Stop Operator procurement discussion

Scholarship Committee

The Scholarship Committee will meet to discuss the current account balance and determine the number of recipients and the amount of each award. The committee will also review the evaluation rubric and discuss new ideas for the academic year.

• Review of scholarship account balance
• Determination of scholarship award amounts and number of recipients
• Review of the scholarship rubric

Diversity, Equity & Inclusion Task Force

The Belchertown Diversity, Equity & Inclusion Task Force is meeting to discuss committee formation, including selecting a co-chair, developing a mission statement and logo, and brainstorming ideas for a DEI strategic plan. The agenda also includes approval of prior meeting minutes and miscellaneous items. No decisions have been made yet; items are at the discussion stage.

• Committee formation and selection of a co-chair
• Development of a mission statement and logo
• Brainstorming ideas for a DEI strategic plan
• Approval of previous meeting minutes

School Committee and School Councils

The Finance & Budget Subcommittee will meet to discuss the FY26 budget update and budget transfers. The meeting includes a period for public comment on these agenda items.

• FY26 Budget Update
• Budget Transfers

School Committee and School Councils

The Belchertown School Committee will vote on several action items including handbook policy changes, budget transfers, a request for mold testing from the Belchertown Education Association, and acceptance of a resignation letter. They will also discuss the FY26 budget update and enter executive session for collective bargaining strategy. Consent items include approval of minutes, warrants, and a personnel update.

• Handbook changes – Policy updates JKD and JKKA (Discussion/Action)
• Budget transfers (Discussion/Action)
• BEA request for mold testing (Discussion/Action)
• Tadgell exit letter (Discussion/Action)
• Accounts payable warrants #2517, 2519 and payroll warrant #S101524 (Consent)

Planning Board

The Planning Board will consider a request from Agilitas Energy, Inc. to extend a special permit for a solar project on Ware Road (Map 245, Lot 62). It will also review an ANR plan for Aldrich Street and continue drafting revisions to subdivision regulations.

• Request for extension of Special Permit for Solar Project - Map 245, Lot 62, Ware Road for Agilitas Energy, Inc
• ANR - Aldrich St., #134 Map 248, Lot 21, 21.07 & 21.08 — applicants David J. & Michelle D. Knapp
• Continue Subdivision Regulations — Discuss draft

Creative Economy Committee

The committee will hear a presentation on the Transfer Station Container Mural Project and decide which candidates to move forward. They will also discuss refining the committee's charge, including terms and succession planning, and receive updates on the Branding Belchertown and Cultural District projects.

• Transfer Station Container Mural Project presentation and candidate selection
• Refining committee charge with terms and succession planning
• Branding Belchertown project update
• Cultural District project update
• Approval of August meeting minutes

Board of Assessors

The Board of Assessors will meet in executive session to discuss the FY2023 Appellate Tax Board appeal for Belchertown Day School, Inc. at 90 Front Street. They will also vote on several financial items including a schedule of bills payable for $345.67, a motor vehicle excise warrant and commitment for $80,142.49, and monthly abatements totaling $4,591.78 across multiple dates. Additionally, the board will consider FY2025 property tax exemption applications and FY2026 Chapter 61 and 61B applications for lands at Amherst Road, Daniel Shays Highway, and Green Avenue.

• Executive session under Purpose 3 of MGL Ch. 30A §21(a) to discuss FY2023 Appellate Tax Board appeal for Belchertown Day School at 90 Front Street
• Executive session under Purpose 7 for FY2025 property tax exemption and FY2026 Ch. 61A applications confidentiality
• Schedule of Bills Payable $345.67 for signature
• 2024 Motor Vehicle Excise Warrant & Commitment #5 for $80,142.49
• Monthly Motor Vehicle Excise Abatements totaling $4,591.78 from 10/31 to 11/7/2024

Community Preservation Committee

The committee will continue discussions regarding its current budget review and the rearrangement of membership duties. The body will also discuss strategies to fill two open committee positions.

• Budget review
• Rearranging membership duties
• Filling two open committee spots
• Review of CP-3 statistics summary spreadsheet
• Approval of October 1, 2024 meeting minutes

Family Center Committee

The Belchertown Family Center Committee will hold a regular meeting on November 7, 2024, to discuss an update on the balance in town accounts and plan a spring/summer event. No votes or decisions are listed on the agenda; the items are discussion-only.

• Update on balance in town accounts
• Discussion about planning Family Center Spring/Summer Event

Agricultural Commission

The Belchertown Agricultural Commission will discuss regulations for animal disposal and on-farm animal processing, both of which affect local farming operations. The commission will also review sponsor details for the Western Ma Antique Tractor Show and hear updates on upcoming farmers events. Associate members' lack of response and social media outreach are also on the agenda.

• Discussion of animal disposal regulations and by-laws
• Discussion of on-farm animal processing in town
• Review of Western Ma Antique Tractor Show sponsor
• Update on January 18 Farmers Meet and Greet (Lori) and March 15 Seed & Chicken event (Tyler)
• Lampson Brook update, farm tour, and brochures (Tammy)

Board of Health

The Board of Health will review requests for sewage system setbacks and separations at two properties. The board will also discuss and vote on amended Tobacco Sales Regulations and consider payment for the Animal Inspector's administrative time.

• 319 Chauncey Walker St.: request for 1' reduction in separation between SAS and high groundwater
• 15 Shea Avenue: request to reduce well setback from 100' to 75' (Eljen SAS)
• Vote on payment for Animal Inspector administrative time for State Barn Book work
• Discussion and vote on amended Tobacco Sales Regulations

Select Board

The Select Board will discuss the Gold Cane Policy and an MOU between the BEDIC and the Town of Belchertown. The Town Manager will present warrants for payment and an appointment for the Treasurer/Collector's Office.

• Warrant #2517 for $2,110,778.26
• Warrant #2518 for $1,020,369.84
• Proposed Tobacco Regulations presentation by Andrea Crete and Kris Hoag
• Endorsement of MOU between BEDIC and Town of Belchertown
• Appointment of Department Assistant II for Treasure/Collectors Office

Animal Control Advisory Board

The Animal Control Advisory Board will hold a public hearing on a formal complaint filed by Michael and Amy Mahaney against Jeremiah and Melissa Laplante, conducted under the town's animal bylaw and state law. The board will also review and approve the meeting minutes from September 25, 2024. The meeting will be held in person at Lawrence Memorial Town Hall.

• Public hearing on complaint by Michael and Amy Mahaney vs. Jeremiah and Melissa Laplante
• Hearing conducted under Belchertown Code Bylaws Chapter 15, §15-10 and §15-2, and M.G.L. Ch. 140, §157(a)
• Review and approval of prior meeting minutes (September 25, 2024)
• Member comments (listed as 'Members Lime')
• Meeting adjournment

Economic Development and Industrial Corporation

The Belchertown Economic Development and Industrial Corporation will review minutes, payables, and budget, then discuss trail layout at Lake Wallace/Foley Field, security, and development status including a state grant for Parcel D. The board may also move into executive session to discuss pending proposals. No votes are scheduled on the agenda.

• Discussion of trail layout and conservation restriction for Lake Wallace/Foley Field
• Development status and start of state grant for Parcel D
• Review of payables, financial matters, and budget
• Security and other site-related matters
• Possible executive session under MGL Ch. 30A §21(a)(6)

School Committee and School Councils

The Belchertown Curriculum & Instruction Subcommittee will meet to approve minutes from May 21 and receive a Teaching & Learning Update from the Director of Teaching & Learning. The meeting includes public comment on agenda items only and is otherwise procedural.

• Teaching & Learning Update (discussion/action item)

Communications Committee

The Belchertown Communications Committee will hold a regular meeting to approve prior minutes, hear public comment, and discuss items from the Select Board meeting. Main topics include the town's Communication Plan, social media presence, newsletter, fund requests, website (Belchertown.org), branding efforts, and emergency operations and communications.

• Approval of minutes from October 10, 2024
• Discussion of the town Communication Plan
• Review of town social media and newsletter
• Consideration of fund requests
• Discussion of emergency operations and communications

Council on Aging

This meeting of the Belchertown Council on Aging is largely procedural: approving minutes from September, hearing reports from the executive director and a liaison, and hearing new business from two individuals. The board will then vote to enter executive session under state law and not return to open session.

• Approval of Advisory Board minutes from September 18, 2024
• Executive Director's Report by Jessica Langlois
• Update on BSCCA as of October 1
• Comments from Liaison Lesa Lessard Pearson
• Motion to enter executive session under MGL C.30A, Section 21

Historical Commission

The Belchertown Historical Commission will consider forging closer ties with the Massachusetts Historical Commission, including Certified Local Government and State Historic Preservation Office designations. Other business includes follow-up on Citizen of the Year and centenarian cane, website updates, Preservation Circuit Rider, Belchertown Trails, and the budget.

• Forge closer ties with Mass Historical Commission (Certified Local Govt., State Historic Preservation Office)
• Follow up on Citizen of the Year and centenarian cane
• Website updates discussion
• Preservation Circuit Rider item
• Belchertown Trails discussion

School Committee and School Councils

The Cold Spring School Council is meeting to reorganize and hear beginning-of-school-year updates. The agenda includes member and public comments and setting future meeting dates. No specific decisions or fiscal actions are scheduled.

• Reorganization of the council
• Beginning of school year updates
• Setting of future meeting dates

Quabbin Health District

The Quabbin Health District Board of Directors will vote on updated bylaws and the proposed 2025 annual budget. They will also discuss using a liability budget line item for legal services related to housing court cases, and vote on a new formula for assessing member towns' budget shares starting in 2026. Additionally, the board will vote on reorganization and approve previous meeting minutes.

• Vote to approve updated Quabbin Health District Bylaws
• Review and vote on proposed 2025 annual budget
• Discussion and vote on using Liabilities Budget line for Legal/Other Professional Services to pay for member towns' housing court cases
• Review and vote on a formula for assessing member towns' percentage of annual budget (effective 2026)
• Vote to reorganize the District Board

Housing Authority

The Belchertown Housing Authority Board will discuss and vote on the Fiscal Year 2025 Operating Budget and a revised budget from the Local Tenants Organization. They will also review property manager reports on unit vacancies and tenant account receivables, and handle routine items such as minutes and correspondence.

• Approval of Fiscal Year 2025 Operating Budget (vote)
• Local Tenants Organization Revised Budget (vote)
• Unit Vacancy Report
• Tenant Account Receivables
• No capital projects this month

Age & Dementia Friendly Implementation Group

The Belchertown Age and Dementia Friendly Implementation Group will meet to approve minutes from July 2024, discuss the AARP Community Challenge Grant, and brainstorm next project ideas. No specific funding amounts or new proposals are listed on the agenda.

• Approval of minutes from July 24, 2024
• Discussion of AARP Community Challenge Grant status
• Brainstorming of next project ideas

Board of Assessors

The Board of Assessors will meet in executive session to discuss the FY2023 Appellate Tax Board appeal of Belchertown Day School, Inc. for property at 90 Front Street. Another executive session will address FY2025 property tax exemption applications under confidentiality rules. The board will also vote on several financial items including a Chapter 61A penalty rollback tax warrant for 105 Cold Spring Street ($1,298.69) and motor vehicle excise abatements.

• Executive session: FY2023 Appellate Tax Board appeal of Belchertown Day School, Inc. – 90 Front Street
• Executive session: FY2025 Property Tax Exemption Applications
• Warrant + Commitment for Ch. 61A Penalty Rollback Tax with Lien Release for 105 Cold Spring Street – $1,298.69
• Monthly List of Motor Vehicle Excise Abatements – $993.76
• Schedule of Bills Payable – $80.34

Diversity, Equity & Inclusion Task Force

The Diversity, Equity and Inclusion Task Force is meeting to organize its leadership and membership. The body will discuss the development of a mission statement and logo while reviewing strategic plans from other communities.

• Selection of a Co-Chair
• Voting in a new member
• Development of a mission statement and logo
• Review of DEI strategic plans from other communities

Planning Board

The Planning Board will hold a public hearing for an accessory apartment at 11 Jeffrey Lane. They will also consider an extension of a special permit for earth removal on Allen Road, an ANR plan on Cold Spring Road, and discuss a property at 32 Park St. Additionally, the board will continue revising subdivision regulations.

• Public Hearing for Accessory Apartment at 11 Jeffrey Lane (Map 242, Lot 8.01) – Thomas & Barbara Hastings
• Request for Extension of Special Permit for Earth Removal on Allen Road (Map 231, Lots 19.02–19.06) – James Hayward
• ANR – Cold Spring Road (Map 259, Lot 1) – Helen O’Seep McConnell
• Discussion – 32 Park St. (Map 243, Lot 65) – Dakota Richards / DPR Legacy Enterprises, LLC
• Continued discussion of draft Subdivision Regulations

Select Board

The Select Board will consider endorsing Warrant #2515 totaling $1,852,183.01 and discuss quarterly Goals & Objectives, building tours, and a request to close at noon on Wednesday, November 27. A presentation on the National Grid MA Fleet Advisory Services Program final report and a request to transfer a Class II license from Roger Brand to Roger Group LLC are also on the agenda.

• Endorse Warrant #2515 totaling $1,852,183.01
• Request to transfer Class II license from Roger Brand d/b/a Carz to Roger Group LLC d/b/a Carz
• Presentation of National Grid MA Fleet Advisory Services Program Final Report
• Discussion on request to close at noon on Wednesday, November 27 (day before Thanksgiving)
• Quarterly update on Goals & Objectives

Select Board

The Select Board is holding a special meeting to tour various town facilities. They will be accompanied by school officials and the Finance Committee.

• Walk-through of Police Station
• Walk-through of Recreation/IT Building
• Walk-through of Senior Center
• Walk-through of Freedom Center
• Walk-through of Town Hall/Finnerty House, Fire Station, DPW Complex, and Town Beach

Misc

The MassHire Franklin Hampshire Workforce Board will hold a special virtual meeting to review Local Plan materials, including programmatic and budgetary reviews. The board will vote to approve the minutes from October 3rd and also vote to approve the Local Plan. No other substantive items are listed.

• Vote to approve full board meeting minutes of October 3rd
• Overview and context of Local Plan materials
• Programmatic review by Maura Geary
• Budgetary review by Davis Hawkowl
• Vote to approve Local Plan materials

Hazard Mitigation Committee

This is a procedural meeting of the Hazard Mitigation Plan Update Committee. Members will review the existing plan, discuss strategies for modification, and delegate tasks for the update process through completion year 2026. The meeting also includes establishing roles and scheduling future meetings.

• Review of existing hazard mitigation plan and components
• Discussion of strategies for plan modification through 2026
• Establishment of committee member roles and objectives
• Delegation of duties for subsequent meeting
• Scheduling of second committee meeting calendar date

Recreation Committee

The Belchertown Recreation Committee will meet on Oct. 16, 2024, to discuss several park and recreation projects. Old business includes updates on a community survey, the grand opening of a disc golf course, pickleball courts at CHCS, and filling a Recreation Committee member vacancy. New business includes lacrosse. The Director will report on sheds at Foley Field/CHCS and new grants.

• Disc golf course grand opening
• Pickleball courts at CHCS
• Lacrosse program discussion
• Foley Field/CHCS sheds report
• New grants and community survey update

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) group is meeting to coordinate upcoming events and review public health updates. The body is discussing volunteer needs for local activities and monitoring various recovery and prevention programs.

• October 26 Drive-in Movie Night with car decorating and costume contest
• October 26 Drug Take Back Day from 10am to 2pm
• Opioid Settlement Fund Committee updates
• Public health updates regarding Nicotine Free Generation and Zyn nicotine pouches
• Youth Mental Health First Aid (YMHFA) sign-ups for Nov. 1 and Nov. 8

School Committee and School Councils

The Finance & Budget Subcommittee is meeting to review a budget update and budget transfers. The committee will also discuss substitute rates.

• Budget Update
• Budget Transfers
• Substitute Rates

School Committee and School Councils

The Belchertown School Committee will hold a regular meeting to discuss a School Choice Update and consider a contract for a Band Field Trip to Philadelphia. The agenda also includes a presentation on Drug Free Community/B.O.A.T., approval of warrants and minutes, and a closed session for collective bargaining strategy.

• Presentation: Drug Free Community/B.O.A.T. by Kris Hoag and Alene Motta
• Approval of Accounts Payable Warrant #2515 and Payroll Warrants #093024SA/S/093024
• Approval of keyboard donation for JBMS
• Discussion/Action on Band Field Trip to Philadelphia Contract
• Discussion on School Choice Update

Communications Committee

This is a procedural meeting with items including approval of prior minutes, public comment, and discussion of the Communication Plan. The committee will also review and update the Social Media Policy and discuss the town newsletter and website. No specific votes or dollar amounts are listed on the agenda.

• Review and update of the Social Media Policy
• Discussion of the Communication Plan
• Town newsletter and fund requests
• Emergency operations and communications discussion
• Website (Belchertown.org) review

Board of Health

The Belchertown Board of Health will discuss and vote on an amended draft of their Tobacco Sales Regulations. They will also review and approve the minutes from September 11, 2024, and sign a warrant. No appointments are scheduled.

• Discussion and vote on updated Tobacco Sales Regulations
• Approval of September 11, 2024 meeting minutes
• Sign warrant

Board of Assessors

The Board of Assessors will meet to review tax exemptions and revaluation requirements. The board will enter executive session to discuss a tax appeal regarding 90 Front Street.

• Schedule of Bills Payable for $2,688.24
• Motor Vehicle Excise Abatements totaling $1,020.00 (as of 9/30/2024)
• FY2023 Appellate Tax Board Appeal for Belchertown Day School, Inc. at 90 Front Street
• FY2025 Revaluation and Property Tax Exemption Applications
• FY2026 Ch. 61, 61A, and 61B applications

Misc

The FHWB Nominating and Membership Committee will meet to approve prior meeting minutes, review the current membership composition against a Workforce Development Board matrix, and discuss new member nominations and board diversity. No votes on policy or spending are expected.

• Vote to approve May 9th committee meeting minutes
• Review of Local Workforce Development Board Membership Matrix
• Discussion of new member nominations
• Discussion of board diversity

Planning Board

The Planning Board will conduct a public hearing regarding a special permit for a contractor's yard. The board will also discuss a draft of the Subdivision Regulations.

• Public hearing for Contractor’s Yard Special Permit at 270 Jackson St. (Applicant: Cold Spring Landscape aka James Broderick)
• Discussion of draft Subdivision Regulations

Creative Economy Committee

The committee will vote on officers and establish a meeting schedule and succession plan. Members will also discuss several creative economy projects and refine the committee's charge.

• Vote in Officers
• Transfer Station Container Mural Project
• Belchertown Wildlife & Landscape Photo program
• Branding Belchertown
• Cultural District

Select Board

The Select Board will hold a public hearing for a pole on Allen Street, receive a PVPC update on technical assistance, and vote on several endorsements including a common victualler's license for Roadhouse Café, an MOU with BEDIC, and the DPW collective bargaining agreement. They will also consider setting the annual winter parking ban, a right of first refusal on Cold Spring Street, endorsing the warrant for the November election, and disclosure of employee salary information. The meeting includes approval of warrants totaling over $4.3 million and an executive session for non-union collective bargaining.

• Pole Hearing #2025-02 on Allen Street
• Endorse Common Victualler's License for Bettermix, LLC d/b/a Roadhouse Café
• Endorse DPW's Collective Bargaining Agreement
• Right of First Refusal for Feldman on Cold Spring Street (Map 260, Lot 35)
• Endorse Warrant for November Election

Misc

The MassHire Franklin Hampshire Workforce Board will consider approving minutes from August 15th and discuss the FY25 Local Operating Plan & Integrated Budget, along with the Executive Director's report and strategic planning. No public hearings or specific financial figures are listed.

• Vote to approve Full Board Meeting Minutes of August 15th
• Discussion of FY25 Local Operating Plan & Integrated Budget
• Executive Director’s Report and Board Discussion
• Board Strategic Planning Discussion

Agricultural Commission

The Belchertown Agricultural Commission will hold discussions on animal disposal regulations and on-farm animal processing. They will also plan upcoming events including a Farmers Meet and Greet and Seed & Chicken event, receive updates on Lampson Brook Farm, and approve previous meeting minutes. A new associate member, Tom Shattuck, will be welcomed.

• Discuss Animal Disposal regulations and By-laws
• Discuss On-farm Animal processing in town
• Updates on January 18 Farmers Meet and Greet and March 15 Seed and Chicken event
• Lampson Brook Farm update and farm tour planning
• Welcome Tom Shattuck as Associate member

Community Preservation Committee

The Community Preservation Committee will hold a discussion-focused meeting. Topics include the current budget, wrapping up approved projects from the town meeting, bills, and the CP-3 annual report submission to the state. The committee will also approve the June 4, 2024 meeting minutes and set the next meeting date.

• Discussion of current budget
• Wrap-up of approved projects from town meeting
• Review of bills
• CP-3 annual report submission
• Approval of June 4, 2024 meeting minutes

School Committee and School Councils

The Belchertown School Committee will discuss and take action on job descriptions for a Title 1 Family & Community Outreach Liaison and a Guidance Counselor, as well as discuss police cameras with Officer Krol and Chief Pacunas. The meeting also includes consent items such as approval of minutes, warrants, a personnel update, and two donations from Country Bank. An executive session is scheduled for collective bargaining strategy.

• Police cameras discussion with Officer Krol and Chief Pacunas (Discussion/Action)
• Second reading of job descriptions: Title 1 Family & Community Outreach Liaison and Guidance Counselor (Discussion/Action)
• MASC delegation (Discussion/Action)
• 2 Country Bank Donations for JBMS and CSS (Consent Item)
• Executive session for collective bargaining strategy with multiple units

School Committee and School Councils

The Chestnut Hill Community School Council will hold its first meeting of the school year, selecting a co-chair and secretary, and reviewing the school's strategic plan. Members will also hear updates on new staff and the No Place for Hate program. The agenda is largely organizational with no major budget or policy decisions.

• Selection of co-chair and secretary
• Review and discussion of CHCS School Strategic Plan
• Welcome to new staff
• Update on No Place for Hate initiative
• Setting of future meeting dates

Finance Committee

The Belchertown Finance Committee will convene at Belchertown High School to call the meeting to order, tour local schools with the Select Board, School Committee, and school leadership, and then adjourn. This is a procedural meeting with no formal decisions or votes scheduled.

Select Board

The Select Board is holding a special meeting for walk-throughs of Belchertown schools. They will be accompanied by school officials and the Finance Committee.

• Walk-through of Belchertown High School
• Walk-through of Jabish Brook Middle School
• Walk-through of Chestnut Hill Community School
• Walk-through of Swift River Elementary School
• Walk-through of Cold Spring School

Diversity, Equity & Inclusion Task Force

This meeting will focus on forming the committee by assigning roles and reviewing the Selectboard's draft Diversity, Equity, and Inclusion document. Members will also vote to approve previous meeting minutes.

• Approval of meeting minutes from prior session
• Committee formation and assignment of roles
• Review and discussion of the Selectboard's DEI draft

Housing Authority

The Belchertown Housing Authority Board of Commissioners will hold a regular meeting to vote on the Fiscal Year 2025 Budget and a revised budget from the Local Tenants Organization. They will also review financial reports, property manager updates on unit vacancies and tenant receivables, and facilities work orders. The meeting includes public comment and LTO comment periods limited to prior agenda topics.

• Vote on Fiscal Year 2025 Budget
• Vote on LTO Revised Budget
• Approval of meeting minutes
• Unit vacancy report and tenant account receivables update
• Facilities capital and work order reports

Communications Committee

The Communications Committee will meet to discuss town social media, the town newsletter, and the communication plan. The meeting includes an update from the September 16 Select Board meeting and a review of fund requests.

• Update from Select Board meeting on 9/16/24
• Town Social Media
• Town Newsletter
• Fund Requests
• Belchertown.org

Animal Control Advisory Board

The Animal Control Advisory Board will meet to review minutes from August 8, 2024. The board will also revisit a nuisance dog complaint filed by private citizens Michael and Amy Mahaney for disposition.

• Disposition of dog nuisance complaint from Michael and Amy Mahaney

McPherson Sensory Garden Committee

The committee will review invoices and available funds, then discuss old business including participation in a fair, installation of benches, a path through woods, preparations for below-wall planting, and a Cultural Council grant application due October 16. New business covers the possible hiring of a garden planner and wintering plans for the garden and committee. No final decisions are indicated on the agenda.

• Cultural Council grant application due October 16
• Possible hiring of a garden planner
• Benches to be installed
• Path through woods (discussion with Lew Louraine)
• Wintering plans for the garden

Historical Commission

The Belchertown Historical Commission will review updates on several historic school buildings (Building #6, #8, Tadgell, Franklin St School, Family Center) under the State School item. They will also address a website inquiry for Chauncey D. Walker history, consider associate members, and review the budget. Approval of August minutes and discussion of early voting hours are administrative items.

• State School update for Building #6, Building #8, Tadgell, Franklin St School, Family Center
• Website inquiry requesting Chauncey D. Walker history information
• Discussion of associate members for the commission
• Budget review
• Town Clerk early voting hours discussion

School Committee and School Councils

The Healthy & Safer Schools Advisory Committee will consider updates to the Wellness Policy and the District Bullying Prevention and Intervention Policy (Policy JICFB). The committee will also hear department updates from Nursing, DFC, and Food Services, and discuss promoting safe learning environments through comprehensive health education and a UMass partnership. Public comment is limited to agenda items.

• Review and potential revision of Policy ADF – Wellness Policy (Old Business)
• Review and potential revision of Policy JICFB – Bullying Prevention Policy (Old Business)
• Department updates: Nursing/Board of Health, DFC (Drug-Free Communities), and Food Services
• Discussion on promoting safe and healthy learning environments, including comprehensive health and physical education
• Update on UMass partnership

Planning Board

The Planning Board will hear a progress report on the Community Facilities master plan by PVPC's Kyle Finnell. The board will also consider an Approval Not Required (ANR) plan for a subdivision on Carriage Drive, Front Street, and Berkshire Avenue, submitted by the Belchertown Economic Development Industrial Corporation. Routine items include minutes, bills, and reports from the Town Planner and board members.

• ANR plan for Carriage Drive, Front Street, Berkshire Avenue (Map 243, Lots 178.21, 178.02, 178.18) — applicant: Belchertown Economic Development Industrial Corporation
• Progress report on Community Facilities master plan by Kyle Finnell of the Pioneer Valley Planning Commission

Opioid Settlement Fund Advisory Committee

The committee will discuss updates on the Select Board's approval of funding for two grant applications and explore creating a fund for treatment/recovery, basic needs, post-overdose death expenses, and other individual or family needs. They will also review and approve minutes from several prior meetings and discuss outreach and website content. This meeting is on an unusual date due to scheduling challenges.

• Update after Select Board approval to fund 2 grant applications
• Exploring option to create a fund for treatment/recovery, basic needs, post-overdose death expenses, and other individual or family needs
• Review and approve meeting minutes from March 21, 2024; April 11, 17, and 25, 2024; May 9, 2024; June 13, 2024; June 27, 2024
• Creating content for a committee page on the new Town website
• Outreach for informing community/region about grant-making process and how to apply

Energy and Sustainability Committee

The Energy and Sustainability Committee will receive reports from three subcommittees on EV charging, the Belchertown Community Energy Committee (BCEC), and public outreach/education. They will also discuss aligning with the Climate Resilience and Sustainable Growth Plan and pursuing grant writing for the Cultural Council. The meeting includes approval of minutes and a public comment period.

• Reports from EV Charging subcommittee (Patricia Krebs & Michael Potishnak)
• Reports from BCEC subcommittee (John Piekara, Frank Byrne, Chris Bambacus)
• Reports from Public Outreach/Education subcommittee (Joanne Collins, Jacob Robinson, Todd Perry)
• Discussion of Climate Resilience and Sustainable Growth Plan alignment
• Discussion of grant writing for the Cultural Council

Misc

The Executive Committee of the MassHire Franklin Hampshire Workforce Board will meet virtually to discuss strategic planning for the upcoming fiscal year and review the FY2025 WIOA budget overview. The agenda also includes approval of prior meeting minutes and a transition report from the Executive Director covering stakeholder meetings and youth programming.

• Approval of Executive Committee minutes from April 5, 2024
• Discussion of strategic plan development for July 1, 2025
• Review of FY2025 MHFHWB WIOA budget overview

Scholarship Committee

The Belchertown Scholarship Committee will meet to discuss committee operations including welcoming a new member, filling the secretary position, reviewing the scholarship account balance, and evaluating the rubric for awarding scholarships. No votes or decisions are scheduled; the agenda is primarily procedural and discussion-oriented.

• Welcome new committee member
• Open Committee Secretary Position
• Review scholarship account balance
• Rubric review for scholarship criteria
• Discuss new ideas for the current academic year

Council on Aging

This is a routine meeting with no major decisions or public hearings. The Council on Aging will approve minutes from July 24, 2024, receive the Executive Director's report, and hear updates from the Belchertown Senior Community Center Association (BSCCA).

• Approval of Advisory Board minutes of July 24, 2024
• Executive Director's report by Jessica Langlois
• BSCCA update covering August 6 and September 3 meetings
• Comments from liaison Lesa Lessard Pearson

The meeting was informational only, with the Director's Report presenting July and August 2024 statistics for nutrition, social services, transportation, recreation, and volunteer programs. No formal decisions, approvals, or votes were recorded. Upcoming events were announced, including an open house and flu clinic.

• No formal decisions or votes recorded; meeting was informational

Economic Development and Industrial Corporation

The Economic Development and Industrial Corporation will discuss the transfer of Foley Field and Lake Wallace to the Town of Belchertown. The board will also review the status of a state grant for Parcel D and trail layouts for Lake Wallace/Foley Field.

• Transfer of Foley Field and Lake Wallace to the Town of Belchertown
• State grant status for Parcel D
• Trail layout and CR for Lake Wallace/Foley Field
• Review of budget and payables

Belchertown Overcoming Adversity Together

The committee is meeting to coordinate volunteers and logistics for local events and review public health updates. Discussions include the Belchertown Fair and the HIDTA Prevention Summit.

• Farmer’s Markets on September 29
• Belchertown Fair September 20-22
• Stephen Hill presentations on September 24
• RRW 'Life is a Movie' Drive-in Movie Night on October 26
• HIDTA Prevention Summit on October 3

Board of Assessors

The Belchertown Board of Assessors will sign several financial documents, including a Schedule of Bills Payable for $237.65, monthly motor vehicle excise abatements totaling $243.56, and apportionments for preliminary FY2025 real estate bills for properties on Summit Street, Ware Road, and Shea Avenue. Old business includes accepting prior meeting minutes and a discussion of the FY2025 revaluation. The board will also enter executive session to consider FY2025 property tax exemption applications under state confidentiality law.

• Schedule of Bills Payable for $237.65 to be signed
• Revised Chapter 61 lien for 255 Shea Avenue to be voted and signed
• Apportionment of preliminary FY2025 real estate bills for 83 Summit Street, Summit Street, and 163 Ware Road
• Monthly list of motor vehicle excise abatements: $243.56 (Aug 30) and pending amount (Sep 17)
• Executive session to review FY2025 property tax exemption applications

The Board of Assessors approved numerous FY25 tax exemptions for veterans, seniors, and other qualifying residents, all unanimously. They also approved preliminary FY25 apportionments for two properties, denied a motor vehicle excise abatement for Snap-On Credit due to missing documentation, and moved into executive session to discuss confidential exemption applications.

• Approved FY25 exemption applications for 80+ residents (unanimous 3-0)
• Approved preliminary FY25 apportionments for 83 Summit St and 163 Ware Rd
• Denied motor vehicle excise abatement for Snap-On Credit (missing documentation)
• Approved Assessors Quarterly Report for Town Manager (minor revisions needed)
• Approved minutes of August 27, 2024 meeting (2-0, Goff abstaining)

School Committee and School Councils

This subcommittee meeting will discuss and potentially act on several policies (AC, ACAB-R, GBA, IJ, JJ-E) for first read, review a school counselor job description, and consider a Title 1 Family & Community Outreach Liaison position. The meeting also includes acceptance of minutes from August 13, 2024, and public comment on agenda items.

• First read discussion of policies AC, ACAB-R, GBA, IJ, and JJ-E
• Action/discussion on School Counselor Job Description
• Action/discussion on Title 1 Family & Community Outreach Liaison
• Acceptance of August 13, 2024 Personnel & Policy minutes

School Committee and School Councils

The Belchertown Property & Transportation Subcommittee will meet to consider two action items: the Jabish Brook Lighting Project and an item referred to as 'Tadgell'. The subcommittee will also accept minutes from May 7, 2024, and take public comment on agenda items.

• Jabish Brook Lighting Project (Discussion/Action)
• Tadgell (Discussion/Action)
• Acceptance of May 7, 2024 minutes

School Committee and School Councils

The Belchertown School Committee will meet to discuss and vote on first-read policies, job descriptions for a Title 1 liaison and guidance counselor, a lighting project at Jabish Brook Middle School, and a vacancy update. The meeting also includes consent items for minutes, warrants, personnel, and food service donations.

• First read of policies AC, ACAB-R, GBA, IJ, and JJ-E
• Approval of job descriptions for Title 1 Family & Community Outreach Liaison and Guidance Counselor
• Jabish Brook Middle School Lighting Project discussion/action
• Healthy & Safer Schools Member Acknowledgement
• Vacancy Update discussion

The Belchertown School Committee approved consent items, five policies waiving second reading, two job descriptions (Title 1 Family & Community Outreach Liaison and Guidance Counselor), the Healthy & Safer Schools Committee membership, the Jabish Brook Middle School lighting project, and the Superintendent's goals for 2024/2025. All votes were 5-0. The meeting was procedural and routine, with no public comment or student advisory updates.

• Approved consent items including minutes, warrants, personnel update, and food service donations (5-0)
• Approved policies AC, ACAB-R, GBA, J, JJ-E waiving second reading (5-0)
• Approved Title 1 Family & Community Outreach Liaison job description (5-0)
• Approved Guidance Counselor job description (5-0)
• Approved Healthy & Safer Schools Committee membership (5-0)
• Approved Jabish Brook Middle School lighting project (5-0)
• Approved Superintendent's goals for 2024/2025 (5-0)

Select Board

The Belchertown Select Board will hold a meeting with a full agenda including discussion of ARPA fund allocation, the FY26 budget, and a FEMA grant for a programmable sign at the fire station. Other action items include a common victualler's license for Starbucks, a one-day liquor license for McCarthy's Pub, and a special permit for a contractor's yard at 270 Jackson Street. The board will also enter executive session for collective bargaining and real estate matters.

• FEMA grant for programmable sign at fire station
• ARPA funds discussion with BCTV General Manager, Grants Coordinator, and Lakes Committee
• Endorse warrants totaling $6,628,000+
• Common Victualler's License for Starbucks
• Special permit for contractor's yard at 270 Jackson Street

The Select Board approved several items, including endorsing a Common Victualler's License for Starbucks, a One Day Liquor License for McCarthy's Pub, and a FEMA grant for a programmable sign at the fire station. They also approved using ARPA funds for three new positions (BCTV General Manager, Grants Manager, and Communications Manager) and transferred $15,000 in ARPA funds for lake treatment. A special permit application for a contractor's yard at 270 Jackson Street was remanded for further review.

• Approved minutes of Aug 19 and Aug 20, 2024 (5-0, 4-0-1)
• Approved Pole Hearing #2025-01 for National Grid on Eskett Road (5-0)
• Appointed Brian Rooney to Belchertown Housing Authority until next town election (5-0)
• Endorsed Common Victualler's License for Starbucks at 155 North Main Street (5-0)
• Approved One Day Liquor License for McCarthy's Pub for Sept 20-21, 2024 (5-0)
• Remanded Special Permit Application for Contractor's Yard at 270 Jackson Street
• Approved FEMA grant for programmable sign at fire station (5-0)
• Approved ARPA fund reallocations totaling $90,201 and new staff positions (5-0)

Housing Authority

The Belchertown Housing Authority Board of Commissioners will hold a joint meeting with the Select Board to interview and vote on appointing Brian Rooney to the Board of Commissioners. The agenda also includes adoption of the meeting agenda. No other substantive business is listed.

• Interview and appointment of Brian Rooney to the Board of Commissioners

Planning Board

The Planning Board will meet to review minutes, bills, and reports. The agenda includes a site visit to 978 Federal Street.

• Site visit to 978 Federal Street

Communications Committee

The committee will consider approval of prior minutes and hear public comment. They will discuss the Communication Plan, Town Newsletter, website, social media, a Communication Manager request, and a funds request. Also on the agenda are town branding efforts, emergency communications, and a Massachusetts Office of Outdoor Recreation grant. The next meeting time will be set.

• Approval of minutes from August 22, 2024
• Discussion of Communication Manager position request
• Discussion of funds request (amount unspecified)
• Discussion of Town Branding Efforts
• Discussion of Massachusetts Office of Outdoor Recreation grant

Diversity, Equity & Inclusion Task Force

The Diversity, Equity & Inclusion Task Force will hold a meeting to handle internal business: approving prior minutes, forming committees and assigning roles, voting on new members, and discussing the future direction of the task force. No public hearings, ordinances, or financial actions are on the agenda.

• Approval of meeting minutes
• Committee formation and role assignments
• Vote on new members
• Discussion on the future of the task force

Board of Health

The Belchertown Board of Health will discuss an update on 41 Dressel Avenue, review a draft of 2024 Tobacco Regulations, and receive a COVID update. Regular business includes approving the August 9, 2024 minutes and signing a warrant. No votes on the discussion items are anticipated at this meeting.

• Discussion of 41 Dressel Avenue property update
• Review of 2024 Tobacco Regulations draft
• COVID update
• Approval of August 9, 2024 meeting minutes
• Signing of warrant

The Belchertown Board of Health discussed updates on a septic system enforcement order for 41 Dressel Ave and reviewed draft tobacco sales regulations, including new restrictions on nicotine pouches. No formal votes were taken on these items. The board accepted the August 9, 2024 meeting minutes (3-0-1) and adjourned.

• Accepted August 9, 2024 meeting minutes (3-0-1)
• Adjourned meeting at 7:20 PM (all in favor)

Recreation Committee

The Parks and Recreation Committee will meet to review updates on a survey and the grand opening of disc golf. The body will also discuss pickleball courts at CHCS and lacrosse.

• Disc Golf grand opening
• Pickleball court CHCS
• Lacrosse
• Foley Field/CHCS sheds
• New grants/survey

Planning Board

This meeting of the Belchertown Planning Board has been cancelled. No items were discussed or decided.

• Meeting cancelled

Fair Committee

The Fair Committee is meeting to discuss operational details for the upcoming fair. Discussions include parade route logistics, site preparation, and food orders for volunteers.

• Parade route table placement for donuts and drinks
• Deployment of parade detour signs
• Tilling schedule for the pulling area
• Oil container requirements for vendors
• Pizza orders for Saturday and Wednesday setup

Agricultural Commission

The Belchertown Agricultural Commission will meet to review the addition of Tom Shattuck as an associate member and confirm two upcoming events: a Farmer Meet and Greet and an April Chicken/seed saving event. They will also discuss coordination of events, setting up a Google Drive, and an update on Lampson Brook including a farm tour and brochures.

• Reviewing appointment of Tom Shattuck as associate member
• Confirming Farmer Meet and Greet event
• Confirming April Chicken/seed saving event
• Discussing who will coordinate events
• Lampson Brook update with farm tour and brochures

McPherson Sensory Garden Committee

The McPherson Sensory Garden Committee will review old business items including banner installation, bench placement, grant applications, pathway improvements, and Belchertown Fair participation. Design updates from community suggestions and new business on fall cleanup and winter preparation are also on the agenda.

• Banner installed at site requesting public cooperation
• Benches to be installed
• Grant applications to be submitted
• Pathway covering improvement
• Belchertown Fair participation

Housing Authority

The Belchertown Housing Authority and Select Board will hold a joint meeting to interview Brian Rooney and vote on his appointment to the Board of Commissioners. No other substantive business is scheduled.

• Interview and appointment of Brian Rooney to the Board of Commissioners (V)

Select Board

The Select Board will consider endorsing a common victualler's license for Starbucks and a one-day liquor license for McCarthy's Pub. They will also review warrants totaling over $4 million. An appointment to the Housing Authority is on the agenda, along with updates on ongoing projects like the elevator, trail, and land transfer.

• Appointment of a member to the Belchertown Housing Authority at 6:33 p.m.
• Endorse Common Victualler's License for Starbucks Corporation d/b/a Starbucks Coffee
• Review application for one-day liquor license for McCarthy's Pub
• Endorse Warrant #2508 for $1,084,668.85 and #2509 for $2,996,344.01
• Move to enter executive session for non-union collective bargaining, real estate, and legal compliance

Historical Commission

The Belchertown Historical Commission will hold a routine meeting to approve July minutes, discuss early voting hours and storage of historic relics, receive an update on State School Building #6, review website suggestions, consider associate members, and review the budget. No major decisions or public hearings are scheduled.

• Update on State School Building #6
• Storage of historic relics discussion
• Budget review
• Associate member considerations

The Belchertown Historical Commission met on August 28, 2024, and discussed several topics but made no formal decisions. They reviewed the FY 2025 budget, discussed the status of Building 6 (owned by the town, uninsurable), and explored next steps for trail signage and artifact verification. No votes were taken.

• Reviewed FY 2025 budget (no action)
• Discussed Building 6 preservation efforts; building uninsurable, exploring next steps
• Agreed to contact Melissa Shattuck about placing an ad for Associate members
• Discussed creating a survey on trail usage

Board of Assessors

The Board of Assessors will vote on routine financial items including a schedule of bills payable ($869.32 plus $100 credit card), two preliminary FY2025 real estate bill apportionments for properties at 978 Federal St. and 80 Daniel Shays Hwy, revised Chapter 61/61A/61B liens for several properties, and a motor vehicle excise warrant for $123,734.73. The board will also approve multiple monthly lists of motor vehicle excise abatements totaling over $8,500, and discuss updates on FY2025 revaluation, ATB cases, and assessor certification.

• Apportionment of prelim. FY2025 Real Estate Bill #3242 – 978 Federal St. (216-146) vote and sign
• Apportionment of prelim. FY2025 Real Estate Bill #5894 – 80 Daniel Shays Hwy (231-31.4) vote and sign
• Revised Ch. 61A lien for 191 Franklin Street (260-29), Ch. 61B lien for 50 Ballou Street (247-3), and Ch. 61 lien for Munsell Street (214-10.04)
• 2024 Motor Vehicle Excise Warrant & Commitment #4 for $123,734.73
• Monthly motor vehicle excise abatements: July 31 ($1,368.23), Aug. 1 disabled veteran ($1,455.64), Aug. 2 active duty military ($320.45), Aug. 16 ($1,125.54), Aug. 19 municipal exempt ($3,857.93), plus smaller amounts

The Board of Assessors approved the FY25 motor vehicle excise warrant totaling $123,734.73 and signed multiple abatement lists. They also accepted the July 16, 2024 meeting minutes and discussed the FY25 revaluation, including waterfront property sales and an income approach for the assisted living facility at 99 Front Street. The Appellate Tax Board upheld a FY23 valuation for 162 Munsell Street, and a hearing for Belchertown Day School's appeal is scheduled for October 1, 2024.

• Approved Schedule of Bills Payable: $869.32
• Approved Schedule of Bills Payable (ESB Credit Card): $100.00
• Approved Apportionment of FY25 RE tax for 978 Federal St (216-146)
• Approved Apportionment of FY25 RE tax for 80 Daniel Shays Hwy (231-31.4)
• Approved Revised CH 61A Lien for 191 Franklin St (260-29)
• Approved Revised CH 61B Lien for 50 Ballou St (247-3)
• Approved Revised CH 61 Lien for Munsell St (214-10.04)
• Approved Warrant & Commitment for 2024 Motor Vehicle Excise: $123,734.73

Planning Board

The Planning Board will hold a public hearing for an accessory apartment application at 14 Pine St. (Map 272, Lot 81) by applicant Justin Larivee. The board will also consider a transfer of a special permit for 978 Federal St. from Karl’s Site Works, Inc. to Amber Mastej, and a Chapter 61 right of first refusal for Gregory Feldman to remove 5.03 acres on Map 260, Lot 35. Other agenda items include additions with consent of members, approval of minutes, bills, and reports from the town planner and members.

• Public hearing for accessory apartment at 14 Pine St. (Map 272, Lot 81) – applicant Justin Larivee
• Transfer of special permit for 978 Federal St. (Map 216, Lot 146) from Karl’s Site Works, Inc. to Amber Mastej
• Chapter 61 right of first refusal – Gregory Feldman, Map 260, Lot 35, to remove 5.03 acres
• Additions with consent of members
• Town Planner Report and Members Reports

The Belchertown Planning Board granted Justin Larivee a special permit to build an accessory apartment over his garage at 14 Pine St., with a waiver allowing up to 900 square feet (49% of living area). The board also transferred the earth removal permit from Karl's Site Works to 978 Federal, LLC, and tabled a recommendation on a Chapter 61 land removal request.

• Granted accessory apartment special permit for 14 Pine St. (5-0)
• Approved waiver for 900 sq ft accessory apartment (5-0)
• Transferred earth removal permit from Karl's Site Works to 978 Federal, LLC (5-0)
• Tabled Chapter 61 removal recommendation for Cold Spring St. property (5-0)
• Approved minutes of August 13, 2024 (4-0-1)

School Committee and School Councils

The School Committee will review several employee and team leader handbooks and the high school concussion regulation. The body is also discussing the FY26 budget update and regionalization/consolidation.

• Approval of Accounts payable Warrant #2507 and Payroll warrant #S081924
• Action/Discussion on JJIF-R-Belchertown High School Concussion Regulation
• Action/Discussion on BPS Employee, Single Contract, and Team Leader handbooks
• Action/Discussion on FY25 Promoting Safe and Healthy Learning Environments grant
• Discussion on FY26 Budget Update and Regionalization/Consolidation

The Belchertown School Committee approved a concussion regulation policy, three employee handbooks, and a $50,000 grant for health education. They also discussed budget cuts, school consolidation, and regionalization, but took no action on those items.

• Approved JJIF-R concussion regulation policy (3-0)
• Approved employee, single contract, and team leader handbooks (3-0)
• Accepted $50,000 Comprehensive Health and Physical Education grant (3-0)
• Approved consent items including minutes and warrants (3-0)

Communications Committee

The Communications Committee will review the town newsletter, the Belchertown.org website, and social media efforts. The body will also discuss the Communication Manager contract and a grant from the Massachusetts Office of Outdoor Recreation.

• Communication Manager contract
• Massachusetts Office of Outdoor Recreation grant
• Belchertown.org status and Town Manager Blog
• Town branding efforts
• Communication plan conversations with Lexington Town Planner and Pioneer Valley Planning Commission

The Communications Committee discussed a draft funding proposal for a part-time Communications Manager, including budget, contract length, and reporting structure. The committee also discussed plans for a town newsletter, with the Town Administrator supporting the use of ARPA funds for initial costs. No formal votes were taken on these items; the only vote was to approve the August 8 meeting minutes (7-0).

• Approved August 8 meeting minutes with corrections (7-0)
• Discussed draft funding proposal for part-time Communications Manager; comments to be sent to Chris Martin
• Discussed town newsletter plans; Town Administrator supports using ARPA funds for production costs
• Discussed potential role in emergency communications; Ed Comeau to investigate training and liability

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on a request by Cedar Construction, LLC for a Special Permit under §145-69 to construct a duplex at 5 Bay Road (Map 108, Parcel 45) in the B1 zoning district. Regular business may follow.

• Public hearing for Special Permit §145-69 to build a duplex at 5 Bay Road (Map 108, Parcel 45) in B1 district

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider a special permit application. The board is reviewing a request to construct a duplex at a specific property in zoning district B.

• Special Permit §145-69 application from Cedar Construction, LLC for a duplex at 5 Bay Road (Map 108 Parcel 45)

Economic Development and Industrial Corporation

The Economic Development and Industrial Corporation will discuss the status of Lake Wallace and Foley Field. The board is scheduled to vote on new deed wording to transfer these properties to the Town of Belchertown.

• Vote on deed wording to transfer Foley Field and Lake Wallace to the Town of Belchertown
• Status of State grant for Parcel D
• Discussion of CR for Lake Wallace / Foley Field
• Review of payables and budget

The Belchertown EDIC voted 5-0 to authorize the chair to sign the Release Deed transferring Foley Field and the Lake Wallace trail system to the Town for scientific, conservation, and educational purposes, with Kestrel Trust holding the Conservation Restriction. The board also approved paying $5,500 for brush hogging and accepted the June 26, 2024 minutes. No other formal decisions were made; other items were updates or discussions.

• Authorized chair to sign Release Deed for Foley Field and Lake Wallace to Town (5-0)
• Approved $5,500 payment to Ed Go for brush hogging (5-0)
• Adopted June 26, 2024 meeting minutes (5-0)

Belchertown Overcoming Adversity Together

This meeting of the Belchertown Overcoming Adversity Together (BOAT) committee focuses on upcoming community events and updates on ongoing initiatives. Topics include the International Overdose Awareness Day vigil, SOAAR 5k, and reports from subcommittees on opioid settlement funds, public health, prevention, recovery, and harm reduction. No votes or binding decisions are scheduled.

• International Overdose Awareness Day vigil – August 31, 6-8pm at Belchertown Common
• SOAAR 5k & Music Festival – September 7, 12pm-5pm at Belchertown Common
• Opioid Settlement Fund Committee updates
• BHN Methadone Mobile Program updates (harm reduction)
• Volunteers needed for flag planting on the Common on August 30

Finance Committee

The Finance Committee will receive updates on FY24 fiscal year-end and discuss the FY26 budget schedule and free cash policy. The committee will also review the Capital Improvement Plan. This meeting is procedural with no votes expected on specific appropriations.

• FY24 updates from Jill Rossi and Steve Williams
• FY26 Budget Schedule Update from Steve Williams
• FY26 Free Cash Policy discussion
• Capital Improvement Plan review

The Finance Committee voted 3-0-0 to recommend a 60/40% split of available free cash for FY26, with 60% going to the operating budget and 40% to OPEB, Stabilization, and Capital. The Select Board subsequently adopted the 60/40% split 4-0-0. The committee also discussed the FY24 budget surplus and FY26 budget schedule.

• Recommended 60/40% free cash split for FY26 (3-0-0)
• Select Board adopted 60/40% free cash split (4-0-0)
• Consensus to continue 70/30 revenue split between Town and Schools
• Consensus for FY26 level service budgets due December 2, 2024

Select Board

The Select Board will meet jointly with the Finance Committee to openly and comprehensively discuss the FY26 budget for all town departments and the school system, with participation from the town manager, town accountant, and school representatives. The town manager will also present a Draft Capital Improvement Planning Policy. The meeting includes time for miscellaneous matters and adjournment.

• Joint meeting with Finance Committee to discuss FY26 budget for all town departments and schools
• Town Manager presentation of Draft Capital Improvement Planning Policy
• Active participation from town manager, town accountant, and school department/committee representatives
• Miscellaneous matters and adjournment

The Select Board met jointly with the Finance Committee to discuss the FY26 budget. They approved the Finance Committee's recommendation for a 60/40 split of free cash, with 60% going to the operating budget and 40% to reserves (capital, stabilization, OPEB). The board also set a December 2, 2024 deadline for level service budgets and reviewed the draft Capital Improvement Planning Policy.

• Approved 60/40 free cash split for FY26 (4-0)
• Set December 2, 2024 deadline for level service budgets
• Reviewed draft Capital Improvement Planning Policy (no vote)

Creative Economy Committee

The Belchertown Creative Economy Committee will discuss and potentially take action on the Transfer Station Container Mural Project, as well as review committee governance including meeting schedule, roles, terms, and succession planning. They will also work on refining the committee charge.

• Discussion and action on the Transfer Station Container Mural Project
• Committee governance: meeting schedule, roles, terms, and succession planning
• Refining the committee charge

Fair Committee

The Belchertown Fair Committee is meeting to review safety and detour planning for the parade. The body will also discuss improvements for Kid’s Night Out and vendor oil disposal.

• Parade safety, detour signs, and police placement
• Kid’s Night Out game improvements
• Vendor frying oil disposal containers
• Ordering of Belchertown Fair lawn signs
• Invoices for Amherst Copy

Select Board

The Select Board will vote on accepting deeds for Foley Field and Gingras Property land transfers, endorse three CPC grant agreements for Clapp Memorial Library, and review a special permit for an accessory apartment at 14 Pine Street. They will also discuss adopting speed zoning under state law and hear a police report on vandalism. The meeting includes endorsement of warrants totaling over $2.4 million and an executive session for union collective bargaining.

• Endorse acceptance of deed for Foley Field land transfer (EDIC)
• Endorse acceptance of deed for Gingras Property
• Endorse 3 CPC Grant Agreements for Clapp Memorial Library
• Review Planning Board special permit for accessory apartment at 14 Pine Street
• Endorse warrants: $1,331,936.35 and $1,094,019.64

The Select Board voted 5-0 to adopt MGL Chapter 90 §17C, establishing a 25 mph speed limit on all town-owned, thickly settled or business district roadways, pending Town Meeting approval. They also approved the acceptance of deeds for the Foley Field land transfer from the EDIC and the Gingras property for conservation, endorsed four CPC grant agreements, and adopted a Capital Improvement Planning Policy. The board remanded a special permit application for an accessory apartment at 14 Pine Street back to the Planning Board.

• Adopted 25 mph speed limit on town-owned roadways (5-0)
• Approved deed acceptance for Foley Field land transfer (4-0-1)
• Approved deed acceptance for Gingras property for $125,000 (5-0)
• Endorsed 4 CPC grant agreements for library and greenway (5-0)
• Adopted Capital Improvement Planning Policy (5-0)
• Remanded accessory apartment special permit at 14 Pine Street to Planning Board
• Approved minutes of August 5, 2024 with correction (3-0-1)

Misc

The Full Board will meet to approve minutes from June and July and receive an update on the FY25 Local Operating Plan. The board will also consider a vote to ratify a cost-of-living adjustment (COLA) increase.

• Vote to ratify COLA increase
• Update on Local Operating Plan FY25
• Approval of June 6th Annual Meeting Minutes
• Approval of July 19th Special Meeting Minutes

Energy and Sustainability Committee

The Belchertown Energy and Sustainability Committee will meet on August 15, 2024. They will discuss and potentially vote on a draft article for the Sentinel newspaper, plan a booth at the Belchertown Fair, and brainstorm a Sustainability Festival. The committee will also receive subcommittee reports and approve previous meeting minutes.

• Discussion/vote on draft article 'Think Globally, Act Locally Revisited' for the Sentinel
• Booth at the Belchertown Fair
• Sustainability Festival/Environmental Fair brainstorm
• Reports from subcommittees
• Approval of minutes from June 20, 2024

The committee discussed the Level II EV charging station project, which was approved by the Select Board on July 15, 2024, and is moving forward with installation. They also reviewed the Belchertown Community Energy Choice Program, noting 4,200 households signed up for the standard plan and 800 opted out. The committee elected new officers and made plans for public outreach, including an information table at the fair.

• Elected John Piekara as Chair, Joanne Collins as Vice Chair, Patricia Krebs as Clerk
• Approved moving forward with Level II EV charging station installation after Select Board approval
• Approved sending corrections to the Sentinel regarding errors in EV charging article
• Approved drafting and sending response letter to ECR regarding Level III charger project
• Accepted Frank's Sentinel article with changes (motion by Joanne, seconded by John)
• Planned information table at the fair, to be coordinated with Wendy Chevalier
• Discussed composting program logistics and cost reduction from Commonwealth Sustainability
• Scheduled next meeting for September 19, 2024

Board of Health

The Belchertown Board of Health will discuss an update on the Opioid Settlement Funds Advisory Committee and vote on how to allocate 20 free well water tests for potability. The board will also review and approve minutes from July 10, 2024, and sign a warrant. No appointments are scheduled for this meeting.

• Discussion on Belchertown Opioid Settlement Funds Advisory Committee
• Vote on allocation of 20 free well water tests for potability
• Approval of July 10, 2024 meeting minutes
• Signing of warrant

School Committee and School Councils

The Personnel & Policy Subcommittee will discuss 15 policies for first reading, covering topics from artificial intelligence to student fees. Public comment is allowed on agenda items. No decisions are final at this stage.

• Policy on Artificial Intelligence
• Policy JICFB - Bullying Prevention
• Policy JIE - Pregnant Students
• Policy JJIF - Athletic Concussion
• Policy JQ - Student Fees, Fines, Rentals, and Charges

School Committee and School Councils

The School Committee will discuss and take action on 15 different district policies, including guidelines for artificial intelligence and student fees. The body will also appoint a school physician, harassment officer, and attendance officer.

• Review of 15 policies including Artificial Intelligence, Bullying Prevention, and Student Fees
• Appointment of School Physician, Harassment Officer, and Attendance Officer
• Approval of Accounts payable Warrant # 2501 and payroll warrants
• Out-of-state field trip requests for Band (April 2025) and Boys’ Soccer
• Discussion of impact testing and school handbooks

Planning Board

The Belchertown Planning Board will consider a ZBA recommendation for a project at 5 Bay Road by Cedar Construction, LLC, and review two ANR (Approval Not Required) subdivision plans for Gold Street and Jensen Street & Aldrich Street. The meeting also includes routine items such as minutes, bills, and reports.

• ZBA Recommendation for 5 Bay Road – Cedar Construction, LLC
• ANR - Gold Street, Map 207, Lot 24 – Applicant Nancy McMorrow
• ANR - Jensen St. & Aldrich Street, Map 249, Lot 27 – Applicant Hislop

The Planning Board voted 3-0 to recommend that the Zoning Board of Appeals grant a special permit to Cedar Construction LLC for a residential duplex at 5 Bay Road, with advice to clarify a frontage discrepancy. The board also endorsed two ANR plans (Gold Street and Jensen Street) and approved the July 9, 2024 minutes. No other substantive decisions were made.

• Recommended ZBA grant special permit for duplex at 5 Bay Road (3-0)
• Endorsed ANR plan for McMorrow, Map 207 Lot 24 (3-0)
• Endorsed ANR plan for Hislop, Jensen Street Map 249 Lot 27 (3-0)
• Approved minutes of July 9, 2024 (3-0)

Communications Committee

The Belchertown Communications Committee will discuss and potentially act on several ongoing projects, including the town's Communication Plan, the Communication Manager contract, and town branding efforts. Updates are also scheduled on the town newsletter, the belchertown.org website, and social media policies following a KPLaw update. The meeting includes a public comment period and approval of prior minutes.

• Discussion of the Communication Plan
• Introduction and update on open meeting streaming from Ed
• Update on the Town Newsletter from Allysa and Allegra
• One-month status report on Belchertown.org website
• Review of the Communication Manager contract

The Belchertown Communications Committee discussed creating a town communications plan, with Mark Spiro recommending a 25-page plan modeled on Lexington's and suggesting an outside consultant. Ed Comeau offered to contact Pioneer Valley Planning and Civic Plus for assistance. The committee agreed to seek ARPA funding for a part-time communications manager, estimating $35K, and discussed newsletter formats, social media policy updates, and website analytics.

• Approved July 24 minutes (7-0)
• Approved July 11 minutes (6-0-1)
• Agreed to seek ARPA funding for part-time communications manager (~$35K)
• Agreed to start small with existing outline if consultant funds unavailable
• Agreed to archive all newsletter issues on town website
• Kate Nadeau and Mark Spiro to update social media policy

Animal Control Advisory Board

The Animal Control Advisory Board will meet to review a private citizen's complaint regarding a dog nuisance. The board will also review language for the town website and volunteer notices.

• Review of dog nuisance complaint from Michael and Amy Mahaney
• Review of ACAB language for town website and volunteer notice

Misc

The FHWB Finance Committee will vote to approve minutes from March and receive a staff presentation on FY24 review and FY25 funding overview. The meeting is largely procedural with no specific action items or dollar amounts listed.

• Approval of FHWB minutes from March 6 meeting
• FY24 review presentation by staff
• FY25 overview discussion
• Committee members include John Waite (Chair), Susan Surner, Alan Wolf, Alex Colonna

Misc

The Massachusetts Department of Public Utilities (DPU) will hold a virtual public hearing on August 6, 2024, regarding a petition by Boston Gas Company d/b/a National Grid to modify its 2022-2024 Three-Year Energy Efficiency Plan. The company proposes increasing budgets for Residential New Buildings, Residential Existing Buildings, Residential Hard-to-Measure, and Income Eligible Existing Buildings programs by a total of approximately $87.9 million. If approved, residential customers would see monthly bill increases of up to $10.63 (4.4–4.8%) during winter months. Written comments are due by August 6, 2024.

• Increase of $3,542,732 (34%) for Residential New Buildings program
• Increase of $28,106,597 (21%) for Residential Existing Buildings program
• Increase of $2,827,891 (35%) for Residential Hard-to-Measure program
• Increase of $53,400,461 (46%) for Income Eligible Existing Buildings program
• Estimated monthly bill increase: $10.63 for typical Boston Gas residential customer (106 therms) – 4.4% rise

Misc

The Massachusetts Department of Public Utilities will hold a virtual public hearing on August 6, 2024, to receive comments on National Grid's petition to increase its energy efficiency program budgets by a total of approximately $89.8 million. The proposed increases would raise residential bills by $3.14/month and low-income bills by $1.84/month. Written comments are due by August 6.

• National Grid seeks $8.4M increase for Residential Hard-to-Measure program (HEAT Loans)
• National Grid seeks $81.1M increase for Income-Eligible Existing Buildings program
• National Grid seeks $300,000 increase for Income-Eligible Hard-to-Measure program
• Proposed monthly bill impact: $3.14 for typical residential customers, $1.84 for low-income customers
• Virtual public hearing via Zoom on August 6, 2024 at 2:00 p.m.

School Committee and School Councils

This is a procedural retreat meeting with no substantive decisions or discussions on the agenda. The main item is a training session provided by the Massachusetts Association of School Committees (MASC). The meeting includes call to order, media questions, correspondence, and a vote to adjourn.

• MASC Training session listed as the primary agenda item

Fair Committee

The committee is coordinating operational details for the fair, including vendor supplies and equipment setup. Members are planning a safety meeting for August 19 with police and fire chiefs. The body is also addressing space allocations for Kids Night Out.

• Planning safety meeting for August 19 with Police and Fire Chiefs and Wilbraham dispatch
• Adjusting space for church in pulling ring for Kids Night Out
• Scheduling steel cable setup for Exhibit Hall
• Status update on tent purchase
• Delivery timeline for vendor oil containers

Select Board

The Select Board will meet to discuss a stormwater utility fee rate change and the purchase of the Gingras property. The board will also review a special permit application for 5 Bay Road and endorse several town warrants.

• FY’25 Stormwater Utility Fee Rate Change
• Purchase and Sales Agreement for Gingras Property
• Special Permit Application for 5 Bay Road
• Warrants #2502 ($372,400.99), #2503 ($614,571.47), and #2504 ($1,548,059.80)
• MOU for Sportshaven Mobile Home Park

The Belchertown Select Board approved several items, including accepting $324,786.66 in FEMA grants for the Fire Department, increasing the FY'25 stormwater fee by $0.78 per billing unit, and endorsing the purchase of the Gingras property for $125,000. The board also endorsed the 2024 State Primary warrant, approved the Mill Valley Snowmobile Club's use of the Town Hall parking lot during Fair Weekend, and authorized the chair to endorse an MOU for Sportshaven Mobile Home Park. All votes were 3-0.

• Approved FEMA grants totaling $324,786.66 for Fire Department equipment and training (3-0)
• Approved $16,239.34 in town funds for Fire Department grant cost overages (3-0)
• Increased FY'25 stormwater fee by $0.78 per billing unit to $6.62 (3-0)
• Endorsed $125,000 purchase of Gingras property abutting Foley Field (3-0)
• Endorsed warrant for 2024 State Primary on September 3 (3-0)
• Approved Mill Valley Snowmobile Club use of Town Hall parking lot for Fair Weekend (3-0)
• Remanded 5 Bay Road special permit application to ZBA with corrected date (3-0)
• Authorized chair to endorse Sportshaven Mobile Home Park MOU (3-0)

Opioid Settlement Fund Advisory Committee

The Belchertown Opioid Settlement Fund Advisory Committee will discuss updates from its July 15 appearance before the Select Board, review past meeting minutes, and outline next steps for grant-making and community outreach. The committee will also explore creating a dedicated fund for treatment, recovery, and post-overdose expenses.

• Review and approve meeting minutes from March 21 to June 27, 2024
• Updates and next steps after July 15 appearance before the Select Board
• Next steps in grant-making process including community information session and application review
• Exploring option to create a fund for treatment/recovery, basic needs, and post-overdose death expenses

Jabish Brook Building Committee (Disbanded 7/25/24)

The Jabish Brook Building Committee will hold a final meeting to discuss its work and vote on a motion to dissolve the committee. This is a procedural meeting as the committee has been disbanded effective July 25, 2024.

• Final discussion of the committee's work
• Vote to dissolve the Jabish Brook Building Committee

Communications Committee

The Communications Committee is meeting to discuss the post-launch status of Belchertown.org and the Town Manager's blog. The body will also review town social media initiatives and branding efforts.

• Post-launch status of Belchertown.org
• Town Manager Blog
• Town social media scavenger hunt
• Communication Manager contract
• Town branding efforts

Jabish Brook Building Committee (Disbanded 7/25/24)

This is the final meeting of the Jabish Brook Building finance subcommittee, which will discuss and vote on outstanding invoices before voting to dissolve the committee. The agenda includes approval of the June 24, 2024 minutes and adjournment.

• Discuss and vote on open invoices from SKANSKA and Lamoureux Pagano Associates
• Motion to dissolve the Jabish Brook Building Committee

Council on Aging

The Council on Aging will meet to review the Executive Director's report and receive an update from the BSCCA. The board will also discuss 100th birthday recognition.

• Approval of June 26, 2024 Advisory Board minutes
• Executive Director's Report from Jessica Langlois
• BSCCA Update from July 2, 2024
• Discussion of 100th birthday recognition

McPherson Sensory Garden Committee

The McPherson Sensory Garden Committee will meet to discuss maintenance progress, design planning, and necessary tools. They will also consider upcoming work dates, potential grants, and a public guidance sign for the garden.

• Maintenance progress and planning
• Design planning for the garden
• Discussion of tools needed
• Upcoming grants for which the garden may qualify
• Sign to provide guidance to the public

The McPherson Sensory Garden Committee approved purchasing a small fork and hose caddy, and ordered a banner for outside the lower wall. They also discussed fall plants, Belchertown Fair participation, and future grant applications. No major policy decisions were made.

• Approved $100 invoice for lavender plants
• Approved purchase of small fork and hose caddy (unanimous)
• Approved ordering banner for outside lower wall (unanimous)

Communications Committee

The Communications Committee will discuss town branding and related issues, including the Communications Manager role. The meeting includes approval of prior minutes, public comment, and scheduling the next meeting. Guests will attend to contribute to the branding discussion.

• Approval of minutes from June 26, 2024
• Discussion of town branding and Communications Manager role
• Guests Lesa Lesard Pearson, Jenn Turner, Maude Haak-Frendscho, and Steve Williams (tentative)
• Public comment period
• Deliberation on next meeting time

The Communications Committee held a special meeting to discuss whether to complete the Communication Plan before continuing Town Branding work. No formal decisions were made; the discussion focused on priorities and budget constraints, with the committee noting they have $10K to spend, likely on data collection for communication issues.

• Tabled approval of July 11, 2024 minutes until next meeting
• No substantive decisions made on branding or communication plan

Historical Commission

The Historical Commission will consider approval of June 25 minutes, receive an update on Belchertown Historic Trails including a letter of support for a pocket park from Creative Economy Coordinator Maude Haak-Frenschecho, and discuss training on the new town website. The commission will also review the budget and other routine items.

• Approval of June 25 minutes
• Update on Belchertown Historic Trails with letter of support for pocket park
• Discussion of Mass Historic Small Town Government update
• Training on new town website by Ed Comeau
• Budget review

The Belchertown Historical Commission met on July 23, 2024, and approved the June 25 minutes as written. The commission decided to hold its commitment to provide a letter of support for a pocket park adjacent to Lake Wallace Trail until more details are obtained. A petition to the Community Preservation Committee for funds to change Mini Fenway lights to LED was denied and will be revisited next year. The commission also discussed adding two non-voting Associate members, with Ange to contact the town clerk's office to advertise for interest.

• Approved June 25 minutes as written
• Held commitment to provide letter of support for pocket park until details obtained
• CPC petition for LED lights at Mini Fenway denied; to be revisited next year
• Discussed adding two non-voting Associate members; Ange to contact town clerk's office

Misc

The MassHire Franklin Hampshire Workforce Board will hold a virtual meeting to introduce new Executive Director Sarah Wilson and discuss onboarding process updates. No votes or decisions are scheduled; the meeting is primarily procedural.

• Introduction of new Executive Director Sarah Wilson
• Onboarding process updates for MassHire FHWB

Energy and Sustainability Committee

The committee will meet to welcome a new liaison and receive reports from subcommittees. The agenda is primarily procedural.

• Welcome of new committee liaison Whitney Jorns-Kuhnlenz
• Reports from subcommittees

Housing Authority

The Board of Commissioners will present the 2025 Annual Plan and review financial reports. The meeting includes a vote on an amendment to a financial assistance contract and reports on unit vacancies and tenant receivables.

• Presentation of Annual Plan 2025
• Vote on Contract for Financial Assistance - CFA 5001- Amendment # 9
• Review of Unit Vacancy Reports
• Review of Tenant Account Receivables

Diversity, Equity & Inclusion Task Force

The Diversity, Equity & Inclusion Task Force will vote on filling committee seats and finalize its formal charge at this meeting. They will also consider approval of minutes from a previously cancelled meeting. Public input is invited during the good of the order portion.

• Vote on filling committee seats
• Finalize committee charge
• Approve minutes (previous meeting cancelled)

Economic Development and Industrial Corporation

The Belchertown Economic Development and Industrial Corporation will hold its July 17 meeting to review minutes, financial payables and the budget, discuss a change order for the Lake Wallace/Foley Field project, and address security and development updates. No formal decisions are listed on the agenda.

• Review of financial payables and budget
• Discussion of change order for Lake Wallace/Foley Field project
• Review of prior meeting minutes and additions to agenda
• Possible executive session for pending proposals

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) group is meeting to coordinate upcoming community events and review program updates. The discussion focuses on public health initiatives and recovery support services.

• National Night Out on August 6
• International Overdose Awareness Day on August 31
• Opioid Settlement Fund Committee updates
• DFC grant extension request status
• SOAAR 5K on September 7

Recreation Committee

The Belchertown Parks and Recreation Committee will consider approving June 12 minutes, then review old business including a survey update and town website. New business involves a discussion about pickleball courts at CHCS. The director will report on Foley Field/sensory trail and the upcoming Disc Golf grand opening.

• Approve June 12, 2024 minutes
• Survey update (old business)
• Town website update
• Pickleball court at CHCS (new business)
• Disc Golf grand opening (director's report)

Board of Assessors

The Belchertown Board of Assessors will vote on several financial items, including a FY2024 supplemental tax bill warrant totaling $13,559.23 in real estate and $191.74 for CPA, schedules of bills payable, and abatements. They will also discuss the FY2025 revaluation and meet in executive session on property tax exemption applications. Old business includes accepting minutes from June 25, 2024.

• Warrant & Commitment for FY2024 Supplemental Tax Bill: Real Estate $13,559.23, CPA $191.74
• Ch. 61/61B Lien Release for 260 Aldrich Street (248-18)
• Monthly List of Real Estate Abatements AB25-1 – CPA for Cl. 22D Exemptions $487.51
• Two motor vehicle excise abatements: military exemption (Bill #3734) and disabled veteran (Bill #14586)
• Discussion of FY2025 Revaluation

Fair Committee

The Fair Committee is meeting to coordinate maintenance and operational needs for the fair. Discussions include equipment operators and food for DPW workers.

• Common repair and grass seed order
• Selection of operator for horse and oxen weights
• Pizza and soft drinks for DPW workers on September 18
• Selection of person to perform national anthem before parade

Select Board

The Select Board will discuss town goals and objectives and review reports from the Town Manager. The meeting includes updates on the Opioid Settlement Fund and EV charging stations for Town Hall and the library.

• Endorsement of Warrant #2453 for $556,782.12
• Endorsement of Warrant #2501 for $5,598,089.22
• EV Charging Stations for Town Hall/Library Parking Lot
• Opioid Settlement Fund Committee application approvals
• Bid review for Lake Wallace Sensory Trail Phase II Project

Communications Committee

The Communications Committee will discuss the status of Belchertown.org and the Town Manager Blog. The meeting also includes discussions regarding town social media, branding efforts, and the Communication Manager contract.

• Approval of June 26, 2024 minutes
• Belchertown.org post-launch status
• Town social media and Select Board communications
• Communication Manager contract review
• Town branding efforts

Finance Committee

The Finance Committee will review, discuss, and vote on items submitted for funding. These requests involve the remaining FY2024 FinCom Reserve Fund balance.

• Review and vote on items for the FY2024 FinCom Reserve Fund balance

Board of Health

The Board of Health will discuss the Opioid Settlement Funds Advisory Committee and a septic system failure at 41 Dressel Avenue. The board will also review June 12, 2024 minutes and sign warrants.

• Septic system failure at 41 Dressel Avenue
• Permitting process regarding Town Treasurer’s delinquent tax list
• Review and approve June 12, 2024 minutes

Planning Board

The Planning Board will conduct continued public hearings regarding accessory apartment applications on Lake Drive and Pondview Circle. The board will also review a common drive special permit for Gold Street and a site plan review for Soundscape Imaging, LLC at 40 Front St.

• Accessory apartment application: Lake Dr. #35, Map 102, Lot 90
• Accessory apartment application: Pondview Cir. #67, Map 232, Lot 174.09
• Common Drive Special Permit: Gold St., Map 207, Lot 24
• Site Plan Review: Soundscape Imaging, LLC at 40 Front St, Map 243, Lot 178.04

Fair Committee

The committee will discuss updates on purchasing new tents in various sizes and a repair quote from Hodgen Landscape. The agenda also includes discussions regarding bird flu impacts on animals and hall usage requests.

• Purchase of 30x50 and 30x60 tarps for new tents
• Update on tent purchases (20x20, 30x50, 30x60)
• Landscape repair quote from Hodgen Landscape
• Discussion regarding bird flu affecting farm and domestic animals

Select Board

The board will hold three pole hearings regarding South Washington Street and Chauncey Walker Street. Members will also review a site plan application for Soundscape Imaging, LLC and discuss ARPA funding for Fire Station HVAC.

• Pole Hearings #2024-07, #2024-08, and #2024-09
• Site Plan Application review for Soundscape Imaging, LLC at 40 Front Street
• ARPA funding request for Fire Station HVAC
• Endorsement of warrants #2450 ($737,243.26), #2451 ($1,816,876.47), and #2452 ($4,953,925.48)
• EDIC Master Plan Update

Energy and Sustainability Committee

The committee will review minutes from the May 16, 2024 meeting and hear from a guest representing East Coast Renewable Energy. Subcommittee reports are also scheduled for discussion.

• Approval of May 16, 2024, meeting minutes
• Presentation by Nick Valorie from East Coast Renewable Energy
• Reports from subcommittees

Housing Authority

The Board of Commissioners will review financial reports and property manager updates. The meeting includes votes on fees for capital projects regarding mildew on State Street and an abatement project.

• Admit Fee for Project #024049-Mildew State Street
• Admin Fee for Project #024050-Abatement
• Review of unit vacancy reports and tenant account receivables
• Approval of warrant report and treasurer's report

Opioid Settlement Fund Advisory Committee

The committee will discuss two proposed Belchertown Public Schools projects for potential funding. Members will also review next steps in the grant-making process, including application procedures and community outreach. A vote is scheduled regarding food reimbursement for the April 25 Listening Session.

• Vote on food reimbursement for the April 25 Listening Session
• Discussion of two proposed Belchertown Public Schools projects for funding
• Review and approval of meeting minutes from March through June 2024
• Planning for community outreach and a press release regarding grant-making
• Exploration of creating a fund for treatment, recovery, and basic needs

Council on Aging

The Belchertown Council on Aging meeting consists of procedural updates and reports. The agenda includes approval of May 22, 2024, minutes and an Executive Director’s report from Jessica Langlois.

• Approval of May 22, 2024, Advisory Board minutes
• Executive Director's Report by Jessica Langlois
• BSCCA Update regarding June 11, 2024
• Comments from Liaison Lesa Lessard-Pearson
• Discussion on 100th birthday recognition

Communications Committee

The committee will discuss research progress for a communication plan and review town branding efforts. The agenda also includes updates on Belchertown.org and votes on photo submissions. Additionally, the meeting will cover the Town Manager blog and town social media communications.

• Communication Plan research updates
• Town Branding Efforts review
• Belchertown.org working group updates
• Votes on photo submissions for Belchertown.org
• Discussion of town social media and Select Board communications

McPherson Sensory Garden Committee

The committee will review minutes and provide a financial update on received invoices. Members will also continue discussions regarding garden design, planting locations, and site maintenance needs.

• Garden design work
• Planting choices and locations
• Site upkeep and maintenance planning
• Work days planning

Economic Development and Industrial Corporation

This notice is for a postponed regular June meeting of the Belchertown Economic Development and Industrial Corporation. The agenda includes discussions regarding Lake Wallace / Foley Field, security, and development status.

• Discussion of CR for Lake Wallace / Foley Field
• Review of budget and payables
• Security and site-related matters
• Development status updates

Board of Assessors

The Board will review several tax warrants, including the preliminary FY2025 real estate and personal property tax warrants. The meeting also includes board reorganization and the re-appointment of the Director of Assessments.

• $16,293,731.98 FY2025 Preliminary Real Estate Tax Warrant
• $447,600.85 FY2025 Preliminary Personal Property Tax Warrant
• $181,447.36 FY2025 Community Preservation Act Surcharge
• Re-appointment of John Whelihan as Director of Assessments
• Welcome new Assessor Craig Tommila

School Committee and School Councils

The Belchertown School Committee will meet to discuss destroying old BHS Social Studies textbooks. The committee is also scheduled to conduct an end-of-year evaluation for the Superintendent. The agenda includes reviewing warrants and donations.

• Destruction of old BHS Social Studies textbooks
• Superintendent End-of-Year Evaluation
• Approval of Accounts Payable Warrant #052724SA
• Donations for a batting cage and money trays from Jake Delaney
• MSBA Update

Planning Board

The Belchertown Planning Board will conduct public hearings for several accessory apartment applications. The board will also continue a hearing regarding a common drive special permit on Gold St. Other items include the Town Planner report and review of minutes.

• Accessory apartment application: Federal St., #1029
• Accessory apartment application: Kopec Ave. #45
• Accessory apartment application: Lake Dr. #35
• Continued accessory apartment hearing: Pondview Cir. #67
• Continued special permit hearing for a common drive on Gold St.

Historical Commission

The Historical Commission will discuss updates regarding the Belchertown Historic Trails and support for trail signage. The meeting also includes reviews of the social media policy, budget, and the Tadgell project.

• Update on Belchertown Historic Trails and trail signage support
• Review of Belchertown Social Media Policy and Conflict of Interest Law training
• Discussion regarding website belchertownhistory.com
• Budget review
• Tadgell update

Jabish Brook Building Committee (Disbanded 7/25/24)

The Jabish Brook Building Committee Finance Subcommittee met to approve minutes from May 16, 2024. The subcommittee also reviewed and voted on open invoices from SKANSKA and Lamoureux Pagano Associates.

• Approval of May 16, 2024 meeting minutes
• Vote to approve SKANSKA invoice #1322837-000-15407-19
• Vote to approve Lamoureux Pagano Associates invoice #2303-2405

Town Meeting Warrants, Motions, Minutes, and Certifications

The Special Town Meeting held on June 24, 2024, was called to order but did not reach the required quorum of 75 voters. With only 11 voters present, the meeting was adjourned at 7:01pm without a future date being set.

• Motion to adjourn without a future date

Town Meeting Warrants, Motions, Minutes, and Certifications

The Town is considering an appropriation of $122,600,000 to construct a new 113,900 square foot Jabish Brook Middle School and adjacent athletic fields at 62 North Washington Street. The motion includes provisions for borrowing funds and potential grants from the Massachusetts School Building Authority. This appropriation is subject to an affirmative vote on a ballot question regarding tax limitations.

• $122,600,000 appropriation for Jabish Brook Middle School construction and athletic fields
• Construction of a 113,900 square foot school facility at 62 North Washington Street

Town Meeting Warrants, Motions, Minutes, and Certifications

The Special Town Meeting will consider a proposal to fund the construction of a new Jabish Brook Middle School and adjacent athletic fields. The project involves a 113,900 square foot facility located at 62 North Washington Street. The town may be eligible for grants from the Massachusetts School Building Authority.

• Construction of a new 113,900 square foot Jabish Brook Middle School and athletic fields
• Project location at 62 North Washington Street
• Potential MSBA grant of up to 59.21% of eligible approved costs

School Committee and School Councils

The agenda contains minimal substantive items beyond procedural motions. The committee will address a Special Town Meeting regarding the Jabish Brook Building Project.

• Special Town Meeting for the Jabish Brook Building Project

Jabish Brook Building Committee (Disbanded 7/25/24)

The committee met to address a Special Town Meeting regarding the Jabish Brook Building Project. The agenda contains no further details on specific proposals or discussions.

• Special Town Meeting for the Jabish Brook Building Project

Select Board

The Select Board will discuss the Jabish Brook Middle School Special Town Meeting. The agenda also includes signing documents and miscellaneous matters.

• Jabish Brook Middle School Special Town Meeting

Misc

The CAPV Board and Policy Council will review the Head Start 2023-2024 self-assessment and the 2024-2025 five-year continuation grant. The meeting also includes a review of April 2024 financials and the Executive Director's report.

• Head Start 2023-2024 Self-Assessment presentation and vote
• Head Start 2024-2025 five-year continuation grant presentation and vote
• Review of April 2024 financials
• Presentation on Forms 990
• Executive Director's report and evaluation

Diversity, Equity & Inclusion Task Force

The Diversity, Equity and Inclusion Task Force is meeting to conduct structural business. Members will vote on committee seats and finalize the task force's official charge. The previous meeting was cancelled.

• Vote on committee seats
• Finalize committee charge

Jabish Brook Building Committee (Disbanded 7/25/24)

The Jabish Brook Building Committee met to discuss next steps regarding the Jabish Brook Middle School project. The agenda contains no specific contract details, dollar amounts, or formal decisions.

• Discussion of next steps in the Jabish Brook Middle School project

Communications Committee

The committee will discuss the updated plan for the Town Manager's blog website launch and receive an analysis update on the Resident Communications Survey. Agenda items also include reviewing the 2024-2025 Communication Plan and updates regarding Belchertown.org.

• Update on Town Manager blog website launch plan
• Analysis update for Resident Communications Survey
• Review of 2024-2025 Communication Plan
• Updates from the Belchertown.org working group
• Votes on photo submissions for Belchertown.org

Economic Development and Industrial Corporation

The Belchertown Economic Development and Industrial Corporation will review meeting minutes, payables, and the budget. The agenda also includes discussions regarding development status and security for site-related matters.

• Discussion of CR for Lake Wallace /Foley Field
• Review of payables and budget
• Development status update
• Security and site-related matters

Finance Committee

The committee will discuss the results of the June 17, 2024, JBMS new school vote. Members will also review, discuss, and vote on requests for funds from the remaining FY2024 Finance Committee Reserve Fund balance.

• Discussion on result of JBMS new school vote on 06/17
• Vote on items to receive funds from the remaining FY2024 FinCom Reserve Fund balance

Lampson Brook Farm Board of Directors

The Lampson Brook Farm Board of Directors will meet to discuss board leadership and mission progress. The agenda includes introducing new representatives from the MA EEA and DCR. The board will also review the status of survey plan completion and member appointments.

• Nomination and voting for a new Board Chair
• Introduction of new MA EEA and DCR representatives
• Status of survey plan completion
• Board member appointment and reappointment status

McPherson Sensory Garden Committee

The committee will discuss plantings and non-plant designs and upkeep for the garden site. Members will also develop a plan for a work day.

• Plantings at the garden site
• Non-plant designs and upkeep
• Work Day plan

Opioid Settlement Fund Advisory Committee

The committee will discuss a proposed project with Belchertown Public Schools and plan next steps for the grant-making process. Members will also consider community outreach and the potential creation of a fund for treatment, recovery, and basic needs.

• Discussion with Belchertown Public Schools regarding a proposed project
• Planning for grant-making process including application review and recommendations to Select Board
• Review and approval of meeting minutes from March 21, April 11, 17, 25, and May 9, 2024
• Discussion of a potential fund for treatment/recovery and basic needs

Select Board

The Select Board will review accessory apartment applications and a regional dispatch agreement. The meeting also includes town staff appointments and the endorsement of two significant warrants.

• Reviewing accessory apartment applications for 35 Lake Drive, 1029 Federal Street, and 45 Kopec Avenue
• Endorsing a regionalized dispatch service agreement with Wilbraham and Hampden
• Endorsement of Warrants #2449 ($1,428,229.59) and #2450 ($737,243.26)
• Appointment of an Assistant Town Treasurer/Collector and Assistant Town Accountant

Recreation Committee

The Parks and Recreation Committee will vote to approve the May 14, 2024 minutes. The committee will also discuss CPC approval for pickleball courts at CHCS and a new mission statement. Reports will be provided regarding the Foley Field sensory trail and the disc golf grand opening.

• Pickleball court CHCS CPC approval
• Recreation Committee Mission Statement
• Foley Field/sensory trail update
• Disc Golf grand opening
• Approval of May 14, 2024 minutes

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) committee will discuss updates regarding the opioid settlement fund, prevention/DFC, and harm reduction. The meeting also covers upcoming farmers market dates and July appointments.

• Farmers markets on June 23, July 21, August 25, and September 29
• Updates on the opioid settlement fund
• Updates on prevention/DFC, DART, recovery, and harm reduction
• July appointments and reappointments

Board of Health

The Board of Health will meet to reorganize its leadership and approve a syringe service program through the Quabbin Health District. The board will also discuss well non-compliance at 248 Amherst Road and consider adding pre-rental housing inspections to the fee schedule.

• Vote to approve Quabkin Health District as a syringe service program
• Vote to add pre-rental housing inspections for landlords to the fee schedule
• Appointment of Jennifer Cote as Burial Agent for FY25
• Discussion of well non-compliance and Title V issues at 248 Amherst Road

Planning Board

The Planning Board will hold a continued public hearing regarding a special permit for Gold Street. The board will also consider several subdivision applications (ANR) for various properties. Additionally, members will discuss the reorganization of the board.

• Continued public hearing for Common Drive special permit at Gold St.
• Subdivision application (ANR) for Summit Street and State Street
• Subdivision application (ANR) for Knight Street
• Subdivision application (ANR) for Ware Road and Blue Meadow Road

School Committee and School Councils

The Belchertown School Committee will meet to discuss updates to the Math and French curriculum, a wellness policy, and a maintenance pilot position. The agenda also includes approval of payroll and accounts payable warrants. Additionally, the committee will review reports from several subcommittees.

• Math and French curriculum discussion/action
• Maintenance Pilot Position discussion/action
• Wellness Policy discussion/action
• Approval of Accounts payable Warrant # 052724SA
• Approval of Payroll warrant: Warrant #2449

Misc

The Franklin Regional Employment Board, Inc. will hold its annual meeting on June 6, 2024. The agenda includes the election of corporation officers and a report on board activities.

• Election of corporation officers for President, Treasurer, and Clerk
• Treasurer's Report
• REB, Inc. Activities & Report
• Annual Request for Board Member Donations

Misc

The Franklin Hampshire Workforce Board will hold its annual meeting to approve recent minutes, adopt a 2024–2025 calendar, and elect board officers. Members will vote on three new board nominations and present leadership awards as part of the group’s regional effort to support workforce development and local economic well-being.

• Election of FHWB officers: Chair Neil Scanlon, Vice Chair Allison van der Velden, 2nd Vice Chair Melissa Eaton
• Nominations for full board: Ashley McFarlane (Big Y Foods), Mpress Bennu Nembhard (Greenfield Savings Bank), Lisa Clausen (AFL-CIO)
• Approval of minutes from March 7, March 14, and May 9 meetings
• Adoption of the proposed 2024–2025 meeting calendar
• Presentation of Youth Development Leadership and Workforce Development Leadership awards

Quabbin Health District

The Board will vote on the FY25 Public Health Excellence Grant budget and updates to the Personnel Policy, including dental insurance and driving policies. The meeting also includes discussions regarding bylaws updates and District Board re-organization.

• Vote on new Dental Insurance policy
• Vote on seat belt and text messaging while driving policies
• Review of FY25 Public Health Excellence Grant Budget
• Discussion on private well testing project
• Discussion on updating QHD Bylaws

McPherson Sensory Garden Committee

The committee will review updates to the site design plans for the McPherson Sensory Garden. Members will also discuss plant choices, locations, and suggestions for future plantings.

• Review of site design plans
• Discussion of plant choices and locations
• Suggestions for future plantings
• Approval of meeting minutes
• Review of received invoices

Jabish Brook Building Committee (Disbanded 7/25/24)

The Jabish Brook Building Committee met to conduct a review of the new building. The meeting also included a question and answer session with members of the School Committee.

• New building review
• Question and answer session with Building and School Committees

School Committee and School Councils

The School Committee will hold a review of a new building and a Q&A session with the Building Committee. The agenda also includes time for media questions and correspondence.

• New Building Review
• Q&A with Building Committee

School Committee and School Councils

The Cold Spring School Council will review minutes from the April 10, 2024 meeting. The agenda includes updates on the FY 25 budget and the selection of a new math curriculum resource. Additionally, the council will receive enrollment updates for Pre-K and Kindergarten for the 2024-2025 school year.

• Approval of April 10, 2024 meeting minutes
• FY 25 Budget updates
• Update on new math curriculum resource selection
• Pre-K and K enrollment updates for 2024-2025

Agricultural Commission

This meeting consists of procedural and organizational items. The Agricultural Commission will review May meeting minutes and discuss commission tasks, subcommittees, and a social media policy.

• Approval of May meeting minutes
• Discussion of commission organization, tasks, and subcommittees
• Social media policy discussion

Community Preservation Committee

The committee will discuss the current budget, bills, and the status of projects approved at town meeting. Members will also address spreadsheet corrections regarding account balances and prepare an annual report for the state.

• Budget and bill discussion
• Status of projects approved from town meeting
• Preparation of annual state report
• Approval of March 19, 2024 meeting minutes

Select Board

The Select Board will consider endorsing two warrants totaling approximately $3.5 million. The agenda includes discussions regarding the Jabish Brook Middle School reconstruction project and committee seat reductions. Updates on town projects, such as fleet electrification and the master plan, are also scheduled.

• Endorsement of Warrant #2447 ($2,503,013.05) and #2448 ($1,012,977.57)
• Endorsement of easement acceptance for Meadow Pond Road and a portion of Jasons Way
• Discussion regarding the Jabish Brook Middle School reconstruction project
• Endorsement of extension agreement between Town of Belchertown and Belchertown Water District
• Appointment of a Registrar for the Board of Registrars

Fair Committee

The Fair Committee is meeting to review equipment needs and logistical arrangements for the fair. Discussions include tent replacements, lighting, and traffic control.

• Tent replacement for Social Tent and addition of a 20’x20’ tent
• Purchase of 2-3 portable light towers for the Common
• Fair parking arrangements behind Town Hall
• Replacement of LED lights on Blue Spruce
• Installation of one way signs on Park Street

Jabish Brook Building Committee (Disbanded 7/25/24)

The Construction Manager at Risk Subcommittee is meeting to review qualifications and reference calls. The body aims to identify qualified firms to submit Requests for Proposals (RFP) and review the project schedule.

• Review of RFQs
• Review of reference-call information
• Identification of qualified firms for RFP submission
• Review of project schedule

Communications Committee

The Communications Committee will discuss the updated plan for the town website launch and present an analysis of the resident communications survey. The body will also review town branding efforts and updates regarding Belchertown.org.

• Updated plan for website launch
• Analysis presentation of Resident Communications Survey
• Town branding efforts
• Belchertown.org working group updates and photo submissions
• Wayfinding Scavenger Hunt

Scholarship Committee

The Scholarship Committee will review applications to choose scholarship recipients. The body will also discuss the account balance and plans for award publicity and presentations.

• Review of scholarship applications and selection of recipients
• Discussion of scholarship account balance
• Planning for award publicity and presentations

School Committee and School Councils

The SRE School Council will meet to approve minutes from the April meeting. The council will discuss the path moving forward, including changes and objectives for the 2024-25 school year.

• Approval of April meeting minutes
• Discussion of focus and objectives for 24-25 school year

Board of Assessors

The Board of Assessors will review motor vehicle excise warrants totaling over $173,000. The meeting includes votes on property liens for North Liberty Street and Federal Street. The board will also discuss the FY2025 Revaluation and a newly elected assessor.

• 2024 Motor Vehicle Excise Warrant & Commitment #3 ($173,149.32)
• Ch. 61A Affidavit and Lien for 500 North Liberty Street
• Ch. 61B Revised Lien for 111 Federal Street
• Monthly Motor Vehicle Excise Abatements (May 2024)
• FY2025 Revaluation discussion

Historical Commission

The Historical Commission will meet to review updates on Belchertown Historic Trails and the Tadgell project. The body will also discuss the commission budget and the town's history website.

• Letter of support for Maude regarding trail signage
• Update on Belchertown Historic Trails
• Review of belchertownhistory.com
• Budget discussion
• Tadgell update

Planning Board

The May 28, 2024, meeting was cancelled. A continued public hearing for a special permit at Gold St. Map 207, Lot 24 has been rescheduled for June 11, 2024.

• Continued Public Hearing for Common Drive Special Permit (Nancy McMorrow, Gold St. Map 207, Lot 24)

Council on Aging

The meeting consists of procedural items and reports. The agenda includes the approval of April 24, 2024, advisory board minutes and a BSCCA update.

• Approval of April 24, 2024, advisory board minutes
• Executive Director’s Report from Jessica Langlois
• BSCCA update regarding May 6, 2024
• 100th birthday recognition discussion

Select Board

The Select Board will review and vote to endorse warrants for a Special Town Election on June 17, 2024, and a Special Town Meeting on June 24, 2024. The board will also consider endorsing the Firefighters Collective Bargaining Agreement and reorganizing the Select Board.

• Vote to endorse warrant for Special Town Election on June 17, 2024
• Vote to endorse warrant for Special Town Meeting on June 24, 2024
• Endorsement of Firefighters Collective Bargaining Agreement
• Town Manager report on warrants #2445 ($2,199,122.57) and #2446 ($939,922.59)
• Discussion of ARPA request and Fair Committee tent

McPherson Sensory Garden Committee

The committee is meeting to review plans for a design and planting open house. The session includes updates on funds and invoices, as well as a review of membership.

• Review of Open House plans for design and planting
• Update on funds and received invoices
• Review of membership changes or renewals

School Committee and School Councils

The School Committee will meet to reorganize its members and subcommittees. The body will also discuss the district's strategic plan and chronic absenteeism updates.

• Re-Organization of School Committee and Subcommittees
• Approval of Accounts payable Warrants # S042924, 042924SA, S051324, 051324SA and Payroll warrant #2445
• Discussion of Strategic Plan Update
• Discussion of Chronic Absentee Update
• MSBA Update from the Superintendent

School Committee and School Councils

The Belchertown School District Curriculum & Instruction Subcommittee will meet to discuss updates to teaching and learning. The session focuses on specific educational software and assessment tools used in the district.

• T'es branché (Carnegie Learning) for French at BHS & JBMS
• iReady Classroom (Curriculum Associates) for K-5 Math
• iReady Diagnostic Assessment (Curriculum Associates) for K-8 Math and 6-8 ELA

School Committee and School Councils

The subcommittee will meet to review department updates and approve previous meeting minutes. The agenda focuses on reports from Nursing/Board of Health, DFC, and Food Services.

• Approval of March 26, 2024 meeting minutes
• Nursing/Board of Health department update
• DFC department update
• Food Services department update

Misc

The Board of Directors will meet virtually to review financial reports and organizational updates. The body will vote on the March 2024 financial report and the Executive Director's May 2023 report.

• Vote on March 2024 Financial Report
• Vote on Executive Director’s May 2023 Report
• 403(b) Audit report
• Health and Safety policy update
• Strategic Plan and Community Action Plan progress updates

School Committee and School Councils

The Chestnut Hill School Council will meet to review the school's strategic plan. The body will also approve minutes from April and hear member comments.

• Chestnut Hill Strategic Plan Review

Jabish Brook Building Committee (Disbanded 7/25/24)

The Finance Subcommittee is meeting to approve minutes from April 11, 2024. The body will discuss and vote on open invoices for Skanska and Lamoureux Pagano Associates.

• Vote on Skanska Invoice #1322837-000-15375-18
• Vote on Lamoureux Pagano Associates Invoice #2303-2404

Jabish Brook Building Committee (Disbanded 7/25/24)

The committee is meeting to finalize a community presentation slide show and discuss taxpayer impact information. The agenda also includes reviewing the Schematic Design for DESE submission and an update on the Construction Manager at Risk RFQ.

• Finalization of community presentation slide show
• Discussion of taxpayer impact information
• Review of Schematic Design and DESE submission
• Update on Construction Manager at Risk RFQ

Communications Committee

The Communications Committee will review several town outreach projects, including a wayfinding scavenger hunt and an agricultural brochure. The body will also analyze a resident communications survey and review updates to Belchertown.org.

• Proposal to reduce committee seats from 9 to 7
• Wayfinding Scavenger Hunt project proposal from the Office of the Creative Economy Director
• Brochure proposal from the Agricultural Commission
• Analysis presentation of the Resident Communications Survey
• Review of photo submissions for Belchertown.org

Energy and Sustainability Committee

The Energy and Sustainability Committee will meet to review subcommittee reports and discuss Municipal Preparedness 2.0. The body will also approve minutes from the April 18, 2024 meeting.

• Municipal Preparedness 2.0 discussion
• Subcommittee reports
• Approval of April 18, 2024 meeting minutes

Diversity, Equity & Inclusion Task Force

The Diversity, Equity and Inclusion Task Force will meet to discuss action items and new business. The primary objective of the meeting is to finalize the committee charge.

• Vote on meeting minutes
• Finalization of committee charge

Housing Authority

The Board of Commissioners will review financial reports, unit vacancies, and work orders. Discussion topics include an Open Meeting Law Complaint and conflict resolution services involving BHA Commissioners and TWBTO.

• Open Meeting Law Complaint discussion
• LTO reimbursement to BHA FY24
• Conflict Resolution Services – BHA Commissioners and TWBTO

Zoning Board of Appeals

The Zoning Board of Appeals will meet to consider a variance application regarding building signage. The board will also review and approve minutes from previous meetings.

• Variance hearing for Kyle Koob regarding signage at 270 Mill Valley Road (Map 249 Parcel 51.02)

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) group is meeting to review recent events and provide updates on recovery and harm reduction. The body will discuss a draft grant application for the opioid settlement fund.

• Opioid settlement fund grant application draft
• Opioid settlement fund public forum
• Umbrella of Wellness fair
• Drug takeback day (4/27)
• Updates on Prevention/DFC, DART, Recovery, and Harm reduction

Economic Development and Industrial Corporation

The Economic Development and Industrial Corporation will meet to discuss financial matters and development status. The board may enter executive session to negotiate terms of pending proposals.

• Review of payables and budget
• Discussion of security and site-related matters
• Update on development status

Board of Assessors

The Board will sign various bills, including real estate and motor vehicle excise abatements. They will also discuss recommended farmland values for FY2025 and the upcoming revaluation.

• Real estate abatements AB24-4 ($480.49) and AB24-5 ($660.79)
• Motor vehicle excise abatements (May 2024)
• Farmland Valuation Advisory Commission recommended values for FY2025
• Schedule of Bills Payable ($1,578.36)
• 2024 Application for Motor Vehicle Excise Abatement–Disabled Veteran (Bill #16787)

Recreation Committee

The committee will review the April 17, 2024 minutes and discuss a survey. New business includes the CHCS parking lot and letters of recommendation for committee members.

• Approval of April 17, 2024 minutes
• Discussion regarding CHCS parking lot
• Letters of recommendation for committee members
• Summer catalogs report
• Update on fields

School Committee and School Councils

The Belchertown School District Curriculum & Instruction Subcommittee will meet to discuss updates regarding specific educational tools and assessments. The meeting focuses on curriculum implementation for French, Math, and ELA.

• T'es branché (Carnegie Learning) French at BHS & JBMS
• iReady Classroom (Curriculum Associates) Math grades K-5
• iReady Diagnostic Assessment (Curriculum Associates) Math grades K-8
• iReady Diagnostic Assessment (Curriculum Associates) ELA grades 6-8

Planning Board

The Planning Board will conduct a public hearing regarding a special permit for Common Drive. The board will also discuss property matters and provide a recommendation to the ZBA for Mill Valley Rd.

• Public Hearing: Common Drive Special Permit, applicant Nancy McMorrow, Gold St. Map 207, Lot 24
• Discussion: 978 Federal Street
• ANR: Daniel Shays Highway, Map 231, Lot 31.4
• ANR: Chauncey Walker Street, Map 262, Lot 15.01 & 15.02
• ZBA Recommendation: 270 Mill Valley Rd. for Kyle Koob/Mill Valley Vet

Town Meeting Warrants, Motions, Minutes, and Certifications

The Belchertown Select Board scheduled the May 13 and 20, 2024 annual town meeting for voters to approve budget appropriations, personnel policy updates, and capital projects. Residents will decide on borrowing up to $1 million for wastewater treatment plant upgrades and allocate $187,681 in free cash for municipal equipment and facility repairs. The agenda also covers updating the town’s compensation plan, setting hourly rates for elected officials, and electing several town officers.

• Borrow up to $1,000,000 for wastewater treatment plant generator and SCADA system replacement
• Appropriate $187,681 in free cash for capital items including fire station doors, Finnerty House HVAC, and municipal mowers
• Amend Chapter 91 to update management salary ranges and add Police Grants Clerk, Grants Coordinator/Purchasing Agent, and Communications Manager positions
• Set hourly compensation at $17.50 for the Board of Assessors and $7.25 for the Board of Health
• Elect town officers including two Select Board members, two School Committee members, and one Town Clerk on May 20

Select Board

The Select Board is holding a special meeting to sign routine documents and address specific requests. The board will discuss raising a flag for Pride Month and voting on the handling of mail until the next scheduled meeting.

• Request to raise flag for Pride Month
• Vote to hold mail until next scheduled Select Board meeting

Town Meeting Warrants, Motions, Minutes, and Certifications

This document details certified appropriations for municipal departments and services for FY 25. It outlines funding levels for public safety, schools, highways, and sanitation. The allocations include specific projects funded by the Community Preservation Fund and capital expenditures.

• $33,185,396 appropriation for the Town School Department
• $1,000,000 for wastewater treatment plant generator and SCADA system replacement
• $160,501 for purchase of 94.206 acres of land off State St
• $275,000 for rehabilitation of the building at 6 Berkshire Ave
• $1,589,589 net budget for Pathfinder Regional Vocational Tech High School District

Town Meeting Warrants, Motions, Minutes, and Certifications

At the Annual Town Meeting, residents voted on several major budget appropriations for departments including schools, public safety, and DPW. The meeting also approved funding for wastewater plant upgrades and various equipment purchases.

• $33,185,396 appropriation for the Town School Department
• $5,486,864 appropriation for Public Safety
• $1,000,000 to replace wastewater treatment plant generator and SCADA system
• $187,681 for capital items including a mower, trailer, and leaf vac
• Salary adjustments for town positions and Meals on Wheels drivers

Town Meeting Warrants, Motions, Minutes, and Certifications

The Belchertown Annual Town Meeting will consider motions regarding the town's annual departmental budgets. This includes funding for schools, public safety, and infrastructure projects. The meeting also addresses bylaw amendments and community preservation fund allocations.

• $33,185,396.00 appropriation for the Town School Department
• $5,486,864.00 appropriation for Public Safety
• $1,000,000.00 to replace the wastewater treatment plant generator and SCADA system
• Acceptance of Industrial Road as a public way
• Community Preservation Fund allocations for open space, historic resources, and housing

Town Meeting Warrants, Motions, Minutes, and Certifications

The document certifies appropriations for several town department salaries and expenses. It includes funding for the Opioid Settlement Special Revenue Fund and municipal accounts.

• Opioid Settlement Special Revenue Fund: $154,442.35
• Law Account appropriations of $31,000.00 and $4,000.00
• Police Station appropriation: $15,000.00
• Lawrence Memorial Hall Expense: $12,000.00
• Animal Control Expense: $2,000.00

Town Meeting Warrants, Motions, Minutes, and Certifications

The Belchertown Town Meeting certified various budget appropriations for fiscal year 2024. These include funding for town salaries, law accounts, and the Opioid Settlement Special Revenue Fund.

• $154,442.35 to the Opioid Settlement Special Revenue Fund
• $31,000.00 for a Law Account
• $15,000.00 for the Police Station
• $12,000.00 for Lawrence Memorial Hall Expense
• $3,692.59 to KP Law, PC for prior year bills

Town Meeting Warrants, Motions, Minutes, and Certifications

The Belchertown Special Town Meeting voted to reallocate funds between town accounts for salaries and departmental expenses, pay a prior-year legal bill, appropriate $154,442.35 from free cash to an opioid settlement fund, and adopt Mass General Law Chapter 41, section 111F to create a special injury leave indemnity fund starting in fiscal year 2024. These actions shift existing departmental budgets and establish new financial reserves without changing tax rates or resident fees.

• Transferred funds between town accounts for salaries and expenses across departments including Police, Highway, IT, Recreation, and Conservation
• Appropriated $154,442.35 from free cash to the Opioid Settlement special revenue fund
• Approved a $3,692.59 transfer from the Town Common account to pay KP Law, P.C. for prior-year bills
• Adopted Mass General Law Chapter 41, section 111F to create a special injury leave indemnity fund beginning in fiscal year 2024

Finance Committee

The agenda for this meeting consists of procedural boilerplate. No specific substantive items are listed for decision or discussion.

School Committee and School Councils

The Belchertown School Committee will meet to discuss attending the Annual Belchertown Town Meeting. The agenda contains no other substantive decision items.

• Attendance at Annual Belchertown Town Meeting

Opioid Settlement Fund Advisory Committee

The Opioid Settlement Funds Advisory Committee will review input from the April 25th Community Listening Session. The body will also discuss the next steps for the committee's grant-making process.

• Review of April 25th Community Listening Session input
• Update on grant-making process
• Approval of March 21, 2024 and April 11, 2024 meeting minutes

Misc

The committee will review previous meeting minutes and discuss potential candidates for FY25 Board and Corporation officer positions. The meeting also includes a review of the membership roster and composition requirements.

• Discussion of FY25 Board Officers (Chair, First Vice Chair, Second Vice Chair)
• Discussion of FY25 Corporation Officers (President, Treasurer, Clerk)
• Review of Membership Roster and new members

School Committee and School Councils

The Jabish Brook Middle School Council is meeting to discuss end-of-year events and the restructuring of the 2024-2025 schedule.

• 2024-2025 Schedule Restructuring
• End of Year Events

School Committee and School Councils

The School Committee will meet to discuss and potentially take action on the Student Opportunity Act. The body will also receive updates on school spirit initiatives at the high school and middle school.

• Discussion and action on the Student Opportunity Act
• School Spirit/Dream Team updates for Belchertown High School and Jabish Brook Middle School
• Approval of accounts payable Warrants # S041624 and 041624SA
• Approval of payroll warrants #2441 and 2443
• MSBA update from the Superintendent

School Committee and School Councils

The Property & Transportation Subcommittee will meet to discuss and take action on a Maintenance Specialist Pilot Program update. The meeting also includes the acceptance of minutes from April 2, 2024.

• Maintenance Specialist Pilot Program Update (Action/Discussion)

School Committee and School Councils

The subcommittee will meet to review and accept minutes from the April 2, 2024 meeting. The agenda includes a teaching and learning update.

• Acceptance of April 2, 2024 minutes
• Teaching & Learning Update

Select Board

The Select Board will conduct four public hearings regarding utility poles and discuss final ARPA budget expenditures for 51 State Street. The board will also consider a contract endorsement for the Fire Chief and a request for a Fair Committee tent.

• Pole Hearings #2024-03 through #2024-06 for Old Enfield Road, Boardman Street, Rural Street, and George Hannum Street
• ARPA Budget Final Expenditure for 51 State Street
• Endorsement of Warrant #2444 for $985,641.85
• Request for participation in Ludlow’s 250th Parade on June 15, 2024
• Signed 2024 Fair Contract with Fanelli Amusement Company, Inc.

Fair Committee

The committee is reviewing operational needs for fair week, including waste management and equipment. Discussions focus on portable toilet supplies and site cleanup.

• Trash pickup for fair week
• Provision of portable toilets from Parkers Portables
• Use of Bobcat for fair weekend and post-fair cleanup
• Request for light towers and road signs
• Sourcing fire extinguishers

Finance Committee

The Finance Committee will review, discuss, and vote on individual warrant article motions for the Annual Town Meeting. The committee will also review meeting minutes.

• Vote on individual Warrant Article Motions for Annual Town Meeting

Agricultural Commission

The Agricultural Commission is meeting to review membership organization and a social media policy. The body is also considering a change to its June 5 meeting start time.

• Annual appointment recommendations due May 17
• Discussion of current chair transitioning to associate member
• Review of social media policy
• Proposed shift of June 5 meeting time to 7:00 p.m.

Board of Assessors

The Board will vote on revised Chapter 61A liens for properties on South Street, Barrett Street, and South Washington Street. The meeting also includes reviewing monthly lists of exemptions, real estate abatements, and motor vehicle excise abatements.

• Vote on revised Ch. 61A lien for 631 South Street
• Vote on revised Ch. 61A lien for 234 Barrett Street and South Washington Street
• Monthly list of exemptions totaling $7,002.84
• Real estate abatements AB24-2 ($736.78) and AB24-3 ($4,475.59)
• Motor vehicle excise abatements for April 2024

Scholarship Committee

The Scholarship Committee is meeting to review applications and choose scholarship recipients. The body will also discuss the account balance, award publicity, and award presentations.

• Review of scholarship applications and selection of recipients
• Review of scholarship account balance
• Planning for award publicity and presentations
• Annual appointments for terms expiring June 30, 2024

Misc

Legal voters of the Belchertown Water District will meet to elect one Commissioner for a three-year term. The meeting includes votes on borrowing authority for the 2024 financial year and appropriations for expenses listed in the Commissioners' report.

• Election of one Commissioner for a three-year term
• Authorization for the Treasurer to borrow money in anticipation of revenue for the fiscal year beginning July 1, 2024
• Appropriation of funds for expenses in the Commissioners' report for the fiscal year beginning July 1, 2024
• Proposal to hire District Commissioners for general water system maintenance at $12.00 per hour

Select Board

The Select Board will review and vote to endorse the warrant for the Annual Town Meeting and approve a ballot question for a special election on June 17, 2024. The board will also consider the creation of a Creative Economy Committee.

• Vote to endorse Warrant for Annual Town Meeting
• Vote for approval of ballot question for June 17, 2024 Special Town Election
• Request for approval to create Creative Economy Committee
• Town Manager report of endorsed Warrants #2442 ($742,791.04) and #2443 ($2,363,219.85)
• Public Art Project update

Opioid Settlement Fund Advisory Committee

The Opioid Settlement Funds Advisory Committee is meeting to gather input from community members. The committee will provide an overview of the settlement funds and how they are to be used to advise the Select Board.

• Community listening session to gather input on settlement fund usage

Jabish Brook Building Committee (Disbanded 7/25/24)

The Jabish Brook Building Committee meets to approve the submission of a Schematic Design to the MSBA. The committee will also vote on an energy advisor and receive an update on the CM@R Committee.

• Vote to submit Schematic Design to MSBA on April 30, 2024
• Vote to approve Mass Save Zero Net Energy Advisor (Slipstream)
• Update on the CM@R (Construction Management At Risk) Committee

Communications Committee

The Communications Committee is meeting to review annual appointments and roles. The body will discuss town branding efforts, the Belchertown.org website, and the results of a Townsfolk Communication Study.

• Review of photo submissions for Belchertown.org
• Analysis of Townsfolk Communication Study results
• Discussion of town branding efforts
• Recap of Volunteer Week
• Review of Communications and BCTV positions

Housing Authority

The Board of Commissioners will review financial reports and property manager updates. The meeting includes discussions regarding a Letter of Revocation and proposed mediation between the Local Tenants Organization and EOHLC.

• Vote on location approval for New Dumpster Pad, EOHLC Project #024055
• Review of Warrant report and Quarterlies Operating Statements
• Discussion of Mass Union/LTO email and EOHLC response
• Update on Letter of Revocation
• Review of Unit Vacancy Reports and Tenant Account Receivables

Jabish Brook Building Committee (Disbanded 7/25/24)

The committee is meeting to call the session to order and approve the minutes from the April 25, 2024, meeting.

• Approval of Building Committee minutes from April 25, 2024

School Committee and School Councils

The SRE School Council will meet to approve the minutes from the March meeting. The council is also scheduled to review the 2024-2025 fiscal year budget and discuss upcoming end of year activities.

• Review of 2024-2025 Fiscal Year Budget
• Discussion of End of Year Activities and Plans

Council on Aging

The Council on Aging will review the March 27, 2024 minutes and receive an update from Executive Director Jessica Langlois. The agenda also includes a BSCCA update and discussion regarding annual appointments to the COA Board.

• Annual Appointments to COA Board
• BSCCA Update
• Approval of March 27, 2024 minutes

Belchertown Overcoming Adversity Together

The Belchertown Overcoming Adversity Together (BOAT) group is meeting to coordinate upcoming community events and review program updates. Discussions include the Umbrella of Wellness fair and the Opioid Settlement Fund Committee public forum.

• Umbrella of Wellness fair (5/4/24)
• Drug takeback day (4/27)
• Opioid Settlement Fund Committee public forum (4/25)
• Prevention/DFC grant extension request status
• Updates on DART, Recovery, and Harm reduction

Age & Dementia Friendly Implementation Group

The group will meet to approve minutes from January 24, 2024. The agenda includes discussions on a brochure, an AARP Grant, and a flyer for businesses.

• Approval of January 24, 2024 minutes
• Discussion of AARP Grant
• Review of brochure
• Review of flyer for businesses

McPherson Sensory Garden Committee

The committee is meeting to discuss the design of the McPherson Sensory Garden and plan for an upcoming Open House on May 18. The session includes a review of received invoices and a call for volunteers.

• Planning for May 18 Open House
• Review of received invoices
• Continuation of garden design

School Committee and School Councils

The Belchertown School Committee is meeting to conduct a vote on the Fiscal Year 2025 budget. This is the sole substantive item on the agenda.

• FY25 Budget Vote

Historical Commission

The Historical Commission will meet to set its project priorities for the coming year and discuss its budget. The body will also review the town's social media policy and provide updates on historic trails and the town's history website.

• Belchertown Social Media Policy
• Update on Belchertown Historic Trails
• Website belchertownhistory.com
• Budget review
• Project prioritization for the coming year

Planning Board

The Planning Board will conduct a continued public hearing regarding the Common Drive Development. The board will also consider a request for a partial escrow release and an application for Federal Street.

• Continued Public Hearing: Common Drive Development, Chocorua Realty Investments, LLC, No. Liberty St. Map 268, Lot 34 & 34.01
• ANR: Federal Street, Map 216, Lot 146, Applicant Thomas R. Reidy, Esq.
• Request to Release Partial Escrow: Willow Lane & Jason’s Way

School Committee and School Councils

The CHCS School Council will meet to approve previous minutes and receive a budget update. The body will also discuss field trips and end-of-year events.

• Budget update
• Field trips discussion
• End of year events discussion

Energy and Sustainability Committee

The committee will meet to approve minutes from March 21, 2024, and receive reports from subcommittees. The agenda is primarily procedural.

• Approval of March 21, 2024 meeting minutes
• Reports from subcommittees

Housing Authority

The Board of Commissioners will review the warrant report, treasurer's report, and quarterly operating statements. The board is scheduled to discuss a Mass Union/LTO letter to EOHLC and a letter for revocation.

• Review of warrant report and quarterly operating statements
• Discussion of Mass Union/LTO letter to EOHLC and response
• Discussion of letter for revocation
• Property Manager reports on unit vacancies and tenant account receivables

Diversity, Equity & Inclusion Task Force

The Diversity, Equity and Inclusion Task Force will meet to discuss the development of its committee charge. The body will also vote on the formal appointment of Justine Dymond and the approval of previous meeting minutes.

• Vote for formal appointment of Justine Dymond
• Development of committee charge
• Vote on meeting minutes

Opioid Settlement Fund Advisory Committee

The Opioid Settlement Funds Advisory Committee is meeting to review previous minutes and prepare for an upcoming public event. The body will finalize the planning and agenda for a Community Listening Session scheduled for April 25.

• Approval of March 21, 2024 meeting minutes
• Approval of April 11, 2024 meeting minutes
• Planning for April 25th Community Listening Session