Bentonville public meetings in 2025

Combined Committee of the Whole & City Council

The Bentonville City Council will hold a public hearing and consider ordinances to issue a $239 million wastewater development fee revenue bond and adopt a corresponding fee. They will also discuss a 2026 transit agreement with Ozark Regional Transit, approve board appointments, and vote on multiple resolutions, including a $2.1 million Walton Family Foundation grant and a $4.46 million contract for Little Sugar Creek dam removal and restoration. Other items include a design contract for the C Street Sidepath, a vehicle purchase for parks, and a development agreement for the Bright Road Extension.

• Public hearing and ordinances for a $239,000,000 wastewater development fee revenue bond funded by the Alice Walton Foundation
• Resolution accepting a $2,125,922 grant from Walton Family Foundation for Little Sugar Creek dam removal and restoration
• Resolution awarding a $4,459,704 contract to Streamline Environmental for Little Sugar Creek restoration
• Resolution authorizing a $222,150 design contract with Crafton, Tull & Associates for the C Street Sidepath
• Resolution for a development agreement with ADAF Bentonville, LLC for the Bright Road Extension project

• Purchase Parks Vehicles for 2026 — approved
  $228,594
• Agreement with Crafton, Tull & Associates, Inc. for C Street Sidepath Project — approved
  C Street · $222,150
• Development Agreement with ADAF Bentonville, LLC for Bright Road Extension — approved
  Bright Road
• Waive Competitive Bidding for 2026 Downtown Bentonville Incorporated Agreement — approved
  Downtown Bentonville
• Accepting a Grant from Walton Family Foundation for Little Sugar Creek Restoration — approved
  Bella Vista Lake / Little Sugar Creek · $2.1M
• Awarding Bid IFB-25-43 to Streamline Environmental for Little Sugar Creek — approved
  Bella Vista Lake / Little Sugar Creek · $4.5M

Public Art Advisory Board

The Public Art Advisory Board will approve the November 25, 2025 meeting minutes, recognize Kate Schaffer for service, and review the 2026 budget (no proposals attached). The board will discuss 2026 project ideas, including an action plan recommendation and location prioritization, and receive updates on several public‑art projects such as the Public Art Improvement Package and various installations.

• Approval of minutes from November 25, 2025
• Review of the 2026 budget (no proposals attached)
• Public Art Improvement Package
• Upper Cut Removal project update
• Installations: Sewer Main – Fish of Bentonville; J and John DeShields Roundabout; Thaden School Urban Studies Library Mural; Trout Crosswalk Mural

• 2026 Public Art Budget — null
• Replacement of Upper Cut art installation — approved
• Public Art Improvement Package — continued

Planning Commission

This is an administrative meeting of the Bentonville Planning Commission. They will vote on electing a Chair, Vice Chair, and Secretary, and adopt the 2026 and first quarter 2027 meeting calendar. Other items include a review of bylaws and selection of a Board of Adjustment representative. A discussion on Plan Bentonville is informational only.

• Election of Chair, Vice Chair, and Secretary
• Adoption of 2026 and 1QTR 2027 Planning Commission Calendar
• Review of Planning Commission By-laws
• Selection of Board of Adjustment representative for 2026

Finance Committee

The Finance Committee will consider several ordinances and resolutions, including a pay‑plan change for police and fire staff that requires no budget shift. It will also review waivers of competitive bidding for library RFID software ($47,980) and ebook subscriptions ($68,500). A resolution to award $257,978 for sign trucks to One Nation Distribution will need a budget reclassification, and a $500,000 budget amendment will fund continued water service line replacement.

• Ordinance adopting 2026 pay‑plan changes for Police & Fire personnel (no budget adjustment)
• Ordinance waiving competitive bidding for Bibliotheca RFID software, up to $47,980 (no budget adjustment)
• Ordinance waiving competitive bidding for OverDrive digital subscriptions, up to $68,500 (no budget adjustment)
• Resolution awarding $257,978 for 2025 Cab and Chassis Sign Trucks to One Nation Distribution (budget adjustment required)
• Resolution approving $500,000 budget adjustment for water service line replacement ($300,000 to Mo‑Ark Utilities, $200,000 to Calcon, Inc.)

Combined Committee of the Whole & City Council

The combined City Council and Committee of the Whole will vote on multiple ordinances and resolutions, including a $1.8 million sewer construction contract, a $500,000 water line replacement budget adjustment, and a 2026 pay plan with police and fire salary adjustments. Informational items include a proposed MOU with Walmart for traffic enforcement on its private campus and recognition of community councils.

• Resolution awarding $1,818,008 to Ground Zero Construction for Spring Creek-Vaughn gravity sewer improvements
• Ordinance adopting 2026 pay plan changes including salary survey adjustments for police and fire personnel
• Ordinance to waive competitive bidding for Bibliotheca RFID software ($47,980) and OverDrive digital subscriptions ($68,500) for the public library
• Rezoning of 5927 SW Barron Road from A-1 Agricultural to C-3 Mixed-Use Commercial
• Resolution approving a $500,000 budget adjustment for water service line replacement work

The council approved a series of ordinances and resolutions, most notably Ordinance 2025‑207 that consolidates all city boards and commissions into a single municipal code chapter. Additional actions included adopting the 2026 pay plan changes, waiving competitive bidding for library software contracts, approving a $500,000 water‑service budget adjustment, and awarding major contracts for sign trucks and sewer improvements. All items were passed with unanimous votes.

• Approved Ordinance 2025-207 consolidating all boards & commissions (7-0)
• Approved Ordinance 2025-208 adopting 2026 pay plan changes (7-0)
• Approved Ordinance 2025-209 waiving competitive bidding for Bibliotheca $47,980 (7-0)
• Approved Ordinance 2025-210 waiving competitive bidding for OverDrive $68,500 (7-0)
• Approved Resolution 12-9-25 C awarding sign‑truck contract to One Nation Distribution $257,978 (7-0)
• Approved Resolution 12-9-25 H budget adjustment $500,000 for water service line replacement (Utility Board 4-0)
• Approved Resolution 12-9-25 K award bid for Spring Creek‑Vaughn sewer project $1,818,008 (Utility Board 4-0)
• Reappointed Sara Asplund to Public Art Advisory Committee (7-0)

• Consolidating All Boards & Commissions in the Bentonville Municipal Code — approved
• Set a Public Hearing Vacating an Alley Right of Way and Establishing a Utility Easement — approved
  between lots 10 and 11 and lots 9 and 12 of Block 1 of Smart
• Setting a Public Hearing for a Utility Easement Vacation — approved
  Lot 2 of 102 West Subdivision
• Award Bid IFB-25-83 (2) 2025 Cab and Chassis Sign Trucks to One Nation Distribution — approved
  $257,978

Committee of the Whole

The Committee of the Whole will discuss a proposed ordinance establishing a wastewater development fee and a related revenue bond. No formal votes are scheduled; the session is for information and deliberation. There is no public comment period at this meeting.

• Discuss wastewater development fee report and proposed ordinance
• Discuss wastewater development fee revenue bond

Airport Advisory Board

The Airport Advisory Board will review construction updates, a general grant discussion, and a Southeast Hangar Expansion. The board will also receive a status report on geese control and discuss general projects and priorities.

• Geese Control Report
• Engineering and Construction Updates
• Southeast Hangar Expansion
• General Grant Discussion
• Next meeting scheduled for January 8, 2026

The board tabled the October 2, 2025 minutes until the January 8, 2026 meeting. The November 6, 2025 minutes were accepted as written. The city council approved the low‑bid contract for seal‑coating, crack‑sealing, and remarking Taxiway Alpha. The next board meeting was set for Thursday, January 8, 2026 at 3:00 pm and the meeting was adjourned.

• Motion to table October 2, 2025 minutes until Jan 8, 2026 – passed
• Motion to accept November 6, 2025 minutes as written – passed
• City council approved low‑bid contract for Taxiway Alpha seal coat, crack seal, remark – approved
• Board agreed on next meeting date: Thursday, Jan 8, 2026, 3:00 pm – agreed
• Motion to adjourn the meeting – passed

• Taxiway Alpha Pavement Rehabilitation — approved
  Bentonville Municipal Airport
• Taxiway Delta Pavement Repair and Permeable Pavers — null
  Bentonville Municipal Airport · $200,000

Library Advisory Board

The Library Advisory Board will meet December 3, 2025 to approve minutes, receive reports from the Friends and Foundation, and conduct administrative business. Key agenda items include recognizing Megan Bolinder and Matthew Moses, filling board vacancies and reappointments for January 2026, and deciding officer terms and a vice chairperson. The meeting is largely procedural with no major policy or spending decisions.

• Recognition of Megan Bolinder and Matthew Moses
• Appointment process for two vacancies and reappointment of Michele Stamps Pritchett (2026-2030 term)
• Ten applications under consideration for board positions
• Election of Cynthia Cochran as Board Chair and determination of officer term length (1 or 2 years, max 4)
• Decision on January 2026 meeting: hold unofficial meeting or postpone one week

The board approved the October 1, 2025 meeting minutes. The members voted to appoint Cynthia Cochran as chairperson effective January 2026. They also set the first Wednesday of each month at 5 p.m. as the regular meeting time starting January 2026.

• Approved October 1, 2025 meeting minutes (motion moved by Michelle Evans, seconded by Cynthia Cochran)
• Approved Cynthia Cochran as Library Advisory Board chairperson, effective Jan 2026 (motion moved by Michele Stamps Pritchett, seconded by Nathan Pollet)
• Set first Wednesday of each month at 5 p.m. as regular meeting time, effective Jan 2026

Utility Board

The Utility Board will vote on several resolutions, including a $1.8 million sewer construction contract for Ground Zero Construction Inc., a $500,000 budget amendment for water line replacement work, and a 3-month water contract extension with Bella Vista. They will also consider a sewer cost-share agreement with RLP Development and authorize construction administration services for the Spring Creek-Vaughn project.

• Resolution awarding $1,818,008 bid for Spring Creek-Vaughn gravity sewer improvements to Ground Zero Construction Inc.
• Resolution approving $500,000 budget adjustment for water service line replacement (Mo-Ark Utilities $300,000, Calcon Inc. $200,000)
• Resolution for 3-month wholesale water contract extension with Bella Vista Village Property Owner's Association through March 31, 2026
• Resolution for sewer cost-share agreement with RLP Development LLC for 1,285 feet of upgrades on Walnut Grove Phase 4
• Resolution authorizing $115,770 amendment to Crafton, Tull & Associates for construction administration on Spring Creek-Vaughn sewer project

The Bentonville Utility Board unanimously approved eight resolutions, including a budget adjustment for an IDIQ, several contracts for the Spring Creek‑Vaughn project, and awards for street‑material bids. It also approved extending the Bella Vista Village wholesale water contract. A motion to cancel the December 16, 2025 Utility Board meeting was approved, all with 4‑0 votes.

• Approved Bella Vista Village Property Owner’s Association wholesale water contract extension (4‑0)
• Approved budget adjustment to allocate additional funds for IDIQ (4‑0)
• Approved Spring Creek‑Vaughn sanitary cost‑share agreement with RLP Development LLC (4‑0)
• Approved Spring Creek‑Vaughn construction administration services (4‑0)
• Approved award of bid for Spring Creek‑Vaughn gravity sewer improvements construction (4‑0)
• Approved award of bid IFB‑25‑82 for street materials (premix) to Emery Sapp & Sons (4‑0)
• Approved award of bid IFB‑25‑82 for street materials (stone) to Emery Sapp & Sons (4‑0)
• Approved motion to cancel the December 16, 2025 Utility Board meeting (4‑0)

• Bella Vista Village Property Owner’s Association Wholesale Water Contract Extension — approved
• Budget Adjustment to Allocate Additional Funds for IDIQ — approved
• Spring Creek-Vaughn Sanitary Cost Share Agreement with RLP Development LLC — approved
• Spring Creek Vaughn Construction Administration Services — approved
• Spring Creek-Vaughn Gravity Sewer Improvements Construction — approved
• Street Materials (Premix) - Emery Sapp & Sons — approved
• Street Materials (Stone) - Emery Sapp & Sons — approved
• Bill Design and Print - Doxim — approved

Planning Commission

The Planning Commission will hold public hearings on rezoning requests and a conditional use permit. The body will also review a planned unit development amendment and preliminary plat updates for Opal Park. One rezoning hearing for 802 Southwest Second Street is listed as improperly noticed with no action possible.

• Rezoning 904 Northwest B Street from R-1 to DN-2
• Conditional Use Permit for bulk storage of highly flammable material at SE 5th Street
• Rezoning 5927 Southwest Barron Road from A-1 to C-3
• Planned Unit Development Amendment for Opal Park at SW Regional Airport Blvd
• Property line adjustment at 305 Northwest C Street and lot split at 4442 Southwest 14th Street

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will discuss a proposed road closure for a 5K race, a request for no-parking signs at an intersection, and a proposal to change traffic markings and speed limits. The committee will also review its own regulations.

• Temporary closure of Brith Road for Jackrabbit 5K event
• Request for no-parking signs at SE 2nd & B Streets
• Proposal to repaint lines and add stop signs at NW A Street & NW Leopard Lane
• Proposal to reduce speed limit to 20 mph at NW A Street & NW Leopard Lane
• Discussion of committee regulations and bylaws

The Traffic Safety and Signage Committee approved a temporary closure of Brith Road for the Jackrabbit 5K on April 18, 2026, and approved temporary no‑parking signage at 207 SE 2nd Street until construction is complete. The committee also approved repainting eroded double yellow lines on NW A Street near NW Leopard Lane. Requests for two stop signs and a reduced speed limit at that junction were tabled pending further review.

• Approved temporary closure of Brith Road for Jackrabbit 5K (voice vote)
• Approved temporary no‑parking signage at 207 SE 2nd Street (voice vote)
• Approved repainting of double yellow lines on NW A Street near NW Leopard Lane (voice vote)
• Tabled request for two stop signs at NW A Street & NW Leopard Lane (voice vote)
• Tabled request to reduce speed limit from 30 mph to 20 mph at NW A Street & NW Leopard Lane (voice vote)

• Race/Run Event - Jackrabbit 5k — approved
  Brith Road
• Traffic Calming Request - SE 2nd & B Streets — approved
  207 SE 2nd Street
• Signage and Street Markings Request - NW A street / NW Leopard Lane (Item 1) — approved
  NW A street near the junction of NW Leopard Lane
• Signage and Street Markings Request - NW A street / NW Leopard Lane (Items 2 & 3) — tabled
  NW A Street at the junction of NW Leopard Lane

Board of Adjustment

The Bentonville Board of Adjustment will consider two variance applications: a new variance for property at 850 Northwest A Street and a continued variance for 5404 Southwest Remington Road. Both requests seek relief from zoning code setback standards in their respective districts.

• Couch Variance at 850 Northwest A Street (VAR25-0031) – Section 401.07-B, Downtown Neighborhood (DN) District setback standards
• HSK Homes LLC Variance at 5404 Southwest Remington Road (VAR25-0030) – Section 401.07, Residential (R) District setback standards
• Approval of minutes from November 12 meeting

General

The Public Art Advisory Committee will meet to approve minutes from October and discuss 2026 meeting times and project ideas. The agenda includes updates on maintenance for Upper Cut, proposals for community center painting, and the installation of new public art including murals and sculptures.

• Approval of October 28, 2025 minutes
• Discussion of 2026 meeting times
• Upper Cut maintenance update
• Community Center Painting proposal
• Sewer Main 'Fish of Bentonville' installation

The committee approved the October 28, 2025 minutes unanimously (7-0). They changed the regular meeting schedule to the third Thursday of each month at 4:00 p.m., also unanimously (7-0). They voted unanimously (7-0) to remove the Upper Cut public‑art piece because it was deemed a safety hazard. The meeting was adjourned with a 6-0 vote.

• Approved October 28, 2025 minutes (7-0)
• Changed meeting day/time to third Thursday at 4:00 p.m. (7-0)
• Removed Upper Cut artwork for safety (7-0)
• Adjourned meeting (6-0)

Finance Committee

The Finance Committee will consider several items to recommend to the City Council, including adoption of the 2026 budget, acceptance of a $2.6 million grant for McKissic Creek Trail, and multiple change orders and budget adjustments. The committee will also discuss waiving competitive bidding for water meters and decorative lighting, and a $5.99 million amendment to the wastewater treatment capacity study. All items are forwarded to the full council for final action.

• Resolution to adopt the 2026 Budget
• Resolution accepting $2,565,274.76 grant from Walton Family Foundation for McKissic Creek Trail construction
• Change order with Milestone Construction Company, LLC for $1,261,935.83 for final phase of McKissic Creek Trail
• Resolution approving $5,994,400 amendment to wastewater treatment capacity/growth feasibility study with Hawkin-Weir Engineers
• Resolution accepting $300,000 Arkansas Division of Aeronautics grant for Bentonville Municipal Airport taxiway rehabilitation

Combined Committee of the Whole & City Council

The City Council and Committee of the Whole will consider the adoption of the 2026 budget and several high-value construction contracts. The meeting includes decisions on public art codes, airport rehabilitation, and wastewater treatment feasibility studies.

• Resolution to adopt the 2026 Budget
• Acceptance of a $2,565,274.76 grant from Walton Family Foundation for McKissic Creek Trail
• Amendment to Wastewater Treatment Capacity/Growth Feasibility Study for $5,994,400.00
• Contract amendment with Crossland Heavy Contractors, Inc. for $32,398,479.62
• Rezoning of 507 Southeast A Street from R-2 to Downtown Edge (DE)

The City Council adopted the 2026 budget with a 6-0 vote. It tabled the proposed amendments to the public art code and policy. The council approved a series of consent‑agenda items, including a furniture purchase for the library, a trail construction grant, multiple change orders for the McKissic Creek Trail, a fire‑station roof contract, a street‑overlay budget adjustment, and an airport grant. All consent‑agenda items passed with a 6-0 vote.

• Adopted 2026 Budget (6-0)
• Tabled Ordinance amending Public Art Code and Public Art Policy (6-0)
• Approved $47,000 furniture purchase for Bentonville Public Library (6-0)
• Accepted $2,565,274.76 McKissic Creek Trail construction grant (6-0)
• Approved $1,261,935.83 Change Order for final phase of McKissic Creek Trail (6-0)
• Approved $300,000 Fire Station #1 roof project (6-0)
• Approved $13,254.38 budget adjustment for street overlay (6-0)
• Approved $300,000 Arkansas Division of Aeronautics grant for airport (6-0)

• Adopt the 2026 Budget — approved
• Amending the Public Art Code — tabled
• Adopting Public Art Policy — tabled
• Accepting the McKissic Creek Trail Construction Grant from Walton Family Foundation — approved
  $2.6M
• Change Order to CEI, Inc. for the McKissic Creek Trail Project — approved
  $66,000
• Change Order with Milestone Construction Company, LLC — approved
  $1.3M

Utility Board

The Bentonville Utility Board will consider several ordinances that waive competitive bidding for water meters from Core and Main, Henard Utility Products, and Mueller, Inc., as well as decorative lighting from Holophane. Two resolutions will be voted on: one to amend the wastewater treatment study contract with Hawkin‑Weir Engineers, Inc. for an additional $5,994,400, and another to amend the existing agreement with Crossland Heavy Contractors, Inc. by $32,398,479.62. Both amendments are funded through ANRC revenue bonds, with the wastewater amendment requiring a budget adjustment.

• Ordinance waiving bid for Sensus water meters from Core and Main (no budget change)
• Ordinance waiving bid for Badger water meters from Henard Utility Products (no budget change)
• Ordinance waiving bid for water meters from Mueller, Inc. (no budget change)
• Ordinance waiving bid for Holophane decorative lighting (no budget change)
• Resolution amending wastewater treatment study contract by $5,994,400, total $15,138,400, funded by $55,000,000 bond

The Bentonville Utility Board approved several ordinances waiving competitive bidding for water meters and decorative lighting, each with a 4-0 vote. It also approved Amendment 4 to the wastewater treatment feasibility study, adding $5,995,400 to the contract. The board authorized a $32,398,479.62 amendment to the Crossland Heavy Contractors agreement, bringing the total GMP to $130,056,395.61. All actions were approved unanimously.

• Approved minutes from November 4, 2025 (4-0)
• Approved ordinance waiving bid for Sensus water meters (4-0)
• Approved ordinance waiving bid for Badger water meters (4-0)
• Approved ordinance waiving bid for Mueller water meters (4-0)
• Approved ordinance waiving bid for Holophane decorative lighting (4-0)
• Approved Amendment 4 to wastewater treatment study, adding $5,995,400 (4-0)
• Approved amendment to Crossland Heavy Contractors agreement, adding $32,398,479.62 (4-0)

• Waiver of Bid to Core and Main for Purchase of Sensus Water Meters for 2026 — approved
• Waiver of Bid to Henard Utility Products to Purchase Badger Water meters for 2026 — approved
• Waiver of Bid to Mueller, Inc to Purchase Water Meters for 2026 — approved
• Waiver of Bid to Purchase Holophane Decorative Lighting for 2026 — approved
• Amendment 4 to Professional Services Agreement with Hawkin-Weir Engineers, Inc for Wastewater Treatment Capacity/Growth — approved
  $6.0M
• Amend Existing Professional Services Agreement with Crossland Heavy Contractors, Inc. — approved
  $32.4M

Planning Commission

The Bentonville Planning Commission will meet to approve minutes, consider consent agenda items like property line adjustments, and hold public hearings on rezoning requests, a Planned Residential Development, and a Flood Damage Prevention Code amendment.

• Little Colors Academy LLC Conditional Use Permits for child care
• Yellow Brick Road LLC rezoning to Downtown Edge (Standard Review)
• Bentonville B3 Planned Residential Development rezoning request
• Flood Damage Prevention Code Ordinance amendment
• Maningas Cosmetic Surgery sidewalk waiver request

Board of Adjustment

The Bentonville Board of Adjustment will vote on a variance request from HSK Homes LLC for 5404 Southwest Remington Road, seeking relief from setback standards in the Residential district. The board will also hear an informational update on a prior kiosk determination for 215 NW A, LLC, and approve minutes from the September 24 meeting.

• Public hearing on VAR25-0030: HSK Homes LLC variance from Section 401.07 setback standards at 5404 SW Remington Road
• Informational update on VAR25-0013: staff finding that proposed improvement at 215 NW A, LLC is a kiosk
• Approval of September 24 meeting minutes

Combined Committee of the Whole & City Council

The combined Committee of the Whole and City Council will discuss and vote on several resolutions, including a $2.26 million grant from the Walton Family Foundation for the Elm Tree Road Sidepath, a $50,000 amendment for the Tiger Boulevard Overpass design, and a $14,500 amendment for Bright Road Trail construction administration. Other items include declaring surplus property, approving a sewer cost-share agreement in McAuley Place, and waiving competitive bidding for transformers. The meeting also features informational discussions on the Buy Bentonville campaign and the Ozark Regional Transit contract.

• Resolution accepting $2,259,641.00 Walton Family Foundation grant for Elm Tree Road Sidepath construction
• Resolution approving $50,000.00 amendment with Volkert, Inc. for Tiger Boulevard Overpass design revisions
• Resolution authorizing $14,500.00 amended contract with CEI for Bright Road Trail construction administration
• Resolution approving sewer cost-share agreement with Excellerate Housing, LLC for McAuley Place upgrades
• Ordinance to waive competitive bidding to purchase 3-phase transformers from AECI

The Bentonville City Council approved the minutes of the October 28 meeting and suspended the rule requiring full readings of ordinances. A consent agenda was adopted, including a $2,259,641 grant for the Elm Tree Road sidepath. The Council set a public hearing for a utility easement vacation, approved a sewer cost‑share agreement, waived competitive bidding for transformers, and adopted an emergency clause. Six planning ordinances for property line adjustments, easement plats and lot splits were also approved.

• Approved October 28 council minutes (8-0)
• Suspended reading rules; ordinances to be read by title only (7-0)
• Adopted consent agenda (7-0), including $2,259,641 Elm Tree Road Sidepath grant
• Set public hearing for Utility Easement Vacation at Lot 14 Kensington Subdivision (7-0)
• Approved McAuley Place sanitary sewer cost‑share agreement (5-0, 2 abstentions)
• Waived competitive bidding for 3‑phase transformers purchase (7-0)
• Approved emergency clause for immediate enactment (7-0)
• Approved six planning ordinances for property line adjustments, easement plats and lot splits (7-0 each)

• Amendment #1 with Volkert, Inc. for Tiger Boulevard Overpass Project — approved
  McCollum and Tiger Boulevard · $50,000
• Elm Tree Road Sidepath Construction Grant — approved
  Elm Tree Road · $2.3M
• Amend Contract with CEI for Bright Road Trail Construction Administration — approved
  Bright Road Trail · $14,500
• Public Hearing for Utility Easement Vacation — approved
  Lot 14 of Kensington Subdivision Phase 3
• McAuley Place Sanitary Sewer Cost Share Agreement — approved
  McAuley Place
• Property Line Adjustment - Lots 61 & 62 of Autumn Hills Subdivision — null
  407 & 409 Southwest Autumn Hills Road

General

The Bentonville City Council meeting will feature reports from each department, including the Mayor, General Fund, Parks and Recreation, Police & Animal Services, and others. Attendees will review the proposed 2026 budget during the General Fund Overview and related sessions. The meeting will conclude with an open discussion and closing remarks.

• General Fund Overview (budget review)
• Police & Animal Services report
• Planning & CDBG presentation
• Water, Wastewater & Sewer overview
• Open Discussion/Closing Remarks

Airport Advisory Board

The Airport Advisory Board will hear reports on geese control, construction projects, and operations. The city will provide updates on the Neighborhood One project, an ADA grant for the eastside parking apron, and Operation LAND GRAB. The board will also discuss projects and priorities.

• Approval of October 2, 2025 minutes
• Geese Control Report – Robin Fields and Maverick
• Engineering and Construction Updates – Chris Maestri – Garver USA
• City of Bentonville Updates: Neighborhood One, ADA Grant for Eastside Parking Apron, Operation LAND GRAB
• Projects and Priorities – Brian Baldwin, Chairman – General Discussion

The Airport Advisory Board voted to table the approval of the October meeting minutes and the motion passed. A motion to adjourn the November 6 meeting also passed. The board set the next meeting for December 4, 2025, at 3:00 pm.

• Tabled approval of October meeting minutes (motion passed)
• Adjourned meeting (motion passed)

• VBT E. Taxiway Extension – Ph. 2 — continued
  Bentonville Municipal Airport
• VBT Hangar Access Road (ADA Grant) — deferred
  Bentonville Municipal Airport
• VBT East Parking Apron (ADA Grants) — introduced
  Bentonville Municipal Airport
• VBT Taxiway A Pavement Rehabilitation (ADA Grant) — continued
  Bentonville Municipal Airport

Library Advisory Board

The Library Advisory Board will discuss board appointments for December 2025, including filling two vacancies and considering a reappointment. They will also select a board chair and set the 2026 meeting schedule. Reports on upcoming events and a library design case study are on the agenda.

• Vacancy: Megan Bolinder and Matthew Moses; reappointment: Michele Stamps Pritchett pending committee interviews
• Selection of board chair and setting of 2026 meeting schedule
• Report on 'An Evening with Pioneer Woman, Ree Drummond'
• State Aid to Public Libraries update
• NWA Place Summit case study: 'A Tale of Two Libraries' on community engagement and design

The board approved the September 3, 2025 meeting minutes. It approved a tentative $50,000 budget for the 2026 library calendar year. The board also approved the list of naming designations for various library spaces and features.

• Approved September 3, 2025 meeting minutes
• Approved tentative $50,000 library budget for 2026
• Approved naming designations for library spaces and features

Utility Board

The Utility Board will hear an informational update on the revised Bella Vista wholesale water agreement, consider a resolution approving a sanitary sewer cost share agreement with Excellerate Housing for McAuley Place upgrades, and vote on an ordinance to waive competitive bidding to purchase 3-phase transformers from AECI. No budget adjustments are needed for the sewer or transformer items.

• Revised Bella Vista wholesale water agreement (informational)
• Resolution approving development agreement with Excellerate Housing for 395 feet of sewer upgrades at McAuley Place
• Ordinance to waive competitive bidding to order 3-phase transformers from AECI with unit prices and estimated quantities

The board approved the October 21, 2025 meeting minutes by a 4‑0 vote. It then approved the McAuley Place sanitary sewer cost‑share agreement with a 5‑0 vote. The board also approved an ordinance waiving competitive bidding for 3‑phase transformers, also 5‑0. Finally, the meeting was adjourned by a 5‑0 vote.

• Approved October 21, 2025 minutes (4-0)
• Approved agreement for McAuley Place sanitary sewer cost share (5-0)
• Approved ordinance to waive competitive bidding for 3‑phase transformers (5-0)
• Approved motion to adjourn (5-0)

• McAuley Place Sanitary Sewer Cost Share Agreement — approved
  McAuley Place
• Waive Competitive Bidding to Order 3-Phase Transformers — approved

Planning Commission

The Planning Commission will hold a public hearing on a conditional use permit for night work on the SE 14th Street tunnel. The meeting also includes a consent agenda for several subdivision plats and lot splits, and updates on a street promenade opening and a city‑wide tech review. Decisions will be made on the permit and on the listed consent items.

• Conditional Use Permit – SE 14th Street Tunnel Night Work (CU25-0033)
• Consent agenda: Autumn Hills Subdivision property line adjustment (PLA25-0029)
• Lot split – Binkleman Property, 800 & 802 Northwest D Street (LS25-0031)
• Large‑scale development – Vaughn Self Storage, 6601 Southwest Equine Road (LSD25-0040)
• Informational: A Street Promenade Grand Opening, Nov 15

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will hear informational requests and public comments on several traffic safety issues. Topics include crosswalk improvements, signage requests, and street markings. All items are informational, with no decisions expected at this meeting.

• Crosswalk improvements or possible bike lane at Tiger & Walton intersection (tabled from last meeting)
• Request for right-turn-only signage from Griffin Addition onto 14th Street
• Flashing crosswalk request for student crossing at Been & 28th Street near Creekside Middle School and Osage Creek Elementary
• Signage request to warn of wildlife crossings along HWY 72/Central/2nd Street near El Contento Neighborhood
• Request to restore sharrow markings and bike lanes around RE Baker and Old High Middle School after repaving

The Traffic Safety and Signage Committee approved several measures to improve pedestrian and driver safety. They authorized waiting for MUTCD recommendations on the Tiger & Walton crosswalk, a feasibility study for a right‑in/right‑out at SE Eagleway, advance warning signage and LED stop signs at Been & 28th, increased enforcement with a Shield device on SW Brittany Road, a temporary one‑way street pattern for the Christmas Parade, and placement of a dumpster at NW 2nd & Main. All motions passed by voice vote.

• Approved waiting for MUTCD recommendations on Tiger & Walton crosswalk (voice vote)
• Approved feasibility study for right‑in/right‑out at SE Eagleway and ARDOT coordination (voice vote)
• Approved advance warning signage and LED stop signs for Been & 28th crosswalk (voice vote)
• Approved increased enforcement and placement of a Shield device on SW Brittany Road (voice vote)
• Approved temporary one‑way traffic adjustment for Christmas Parade (voice vote)
• Approved placement of a dumpster at NW 2nd & Main with police assistance and required permit (voice vote)

Parks & Recreation Advisory Board

The Bentonville Parks and Recreation Advisory Board will consider policies for the Adult Recreation Center, review the 2025 Recreation Report, and note the upcoming A Street Promenade grand opening. The board also will approve the October 2025 meeting minutes.

• Adult Recreation Center Policies discussion
• 2025 Recreation Report review
• A Street Promenade Grand Opening on November 15, 2025
• Approval of October 2025 meeting minutes
• Capital Improvement Worksheet update with $37M 8th Street Gateway Park and $21M Adult Recreation Center projects

Public Art Advisory Board

The Public Art Advisory Board will approve the September 30, 2025 meeting minutes, elect a new chairperson, and set dates for upcoming meetings. Members will vote on proposed improvements to the public art program, including draft amendments to the Art in Public Places ordinance, a new public art policy, and bylaws changes. A separate vote will consider extending the loan agreement between Bentonville Public Library and OZ Art. The meeting will also include updates on the Sewer Main – Fish of Bentonville project and the J and John DeShields roundabout.

• Approval of September 30, 2025 meeting minutes
• Election of chairperson
• Vote on Public Art Program Improvements (draft amendments to Art in Public Places, new policy, bylaws)
• Vote on BPL & OZ Art Loan Extension
• Project updates: Sewer Main – Fish of Bentonville; J and John DeShields Roundabout

The board approved the September 30, 2025 minutes and elected Anne Jackson as Chairperson and Tom Hoehn as Vice Chairperson. It moved the December 22 meeting to December 16. The board adopted the public art code and policy with two specific amendments, and voted to support extending the OZ Art loan for the library.

• Approved September 30, 2025 minutes (7-0)
• Elected Anne Jackson as Chairperson (7-0)
• Elected Tom Hoehn as Vice Chairperson (7-0)
• Moved December 22 meeting to December 16 (7-0)
• Approved public art code and policy with two amendments (7-0)
• Supported extension of OZ Art loan for library (6-0-1)
• Adjourned meeting (7-0)

Finance Committee

The Finance Committee will review several resolutions for budget adjustments and contract amendments. These include accepting library donations and grants, as well as increasing funds for water line and sewer maintenance.

• Budget adjustment for $59,480.00 in state aid and donations for Bentonville Public Library
• Donation of $82,943.70 to Bentonville Public Library from the Library Foundation
• Grant from Walton Family Foundation for a Grant Writer position and Telematics fleet technology
• Contract increase of $300,000.00 for Calcon, Inc. regarding water service line replacement
• Contract increase of $200,000.00 for Hickman Underground, LLC for water and sewer maintenance

City Council

The City Council will discuss several utility infrastructure amendments, including water line replacements and electric system oversight. The body is also reviewing multiple lot splits and rezoning requests recommended by the Planning Commission, as well as various library donations and city contracts.

• Agreement with Your Total Fitness Shop for $455,653.55 in equipment for the Adult Recreation Center
• Contract increase of $300,000 for Calcon, Inc. and $200,000 for Hickman Underground, LLC for water and sewer work
• Rezoning of 2005 East Central Avenue from General Commercial to Mixed-Use Commercial
• Agreement with Gallagher Benefit Services for $88,000 per contract term
• Award of $140,903.70 to APAC-Central, Inc. for Compost Facility Asphalt Pad Repair

The council adopted a consent agenda that approved several contracts and budget adjustments, including a $455,653.55 agreement to buy fitness equipment for the Adult Recreation Center. Utility Board items approved contracts and amendments for water services, sewer maintenance, and electric AMI work, each with the recorded vote counts. The council also appointed Daniel Hughes to the Airport Advisory Board and authorized an $88,000 benefit‑brokerage services contract.

• Approved $455,653.55 fitness equipment purchase for Adult Recreation Center (8-0)
• Approved $300,000 amendment to water service line contract with Calcon, Inc. (5-0)
• Approved $200,000 amendment to water and sewer maintenance contract with Hickman Underground, LLC (5-0)
• Approved $26,000 change order for PSE electric AMI implementation (5-0)
• Approved $140,903.70 asphalt pad repair contract with APAC‑Central, Inc. (5-0)
• Approved waiver of competitive bids to purchase 750 ft of underground wire (5-0)
• Approved appointment of Daniel Hughes to the Bentonville Airport Advisory Board (8-0)
• Approved $88,000 benefit brokerage services contract with Gallagher Benefit Services (8-0)

Utility Board

The Bentonville Utility Board will discuss several budget adjustments and contract amendments for water and electric infrastructure. The board is deciding on funding increases for service line replacements, sewer maintenance, and a compost pad repair.

• Resolution to award $140,903.70 to APAC-Central, Inc. for compost pad repairs
• Resolution to increase Calcon, Inc. water service line replacement contract by $300,000.00
• Resolution to increase Hickman Underground, LLC water and sewer maintenance contract by $200,000.00
• Ordinance to waive competitive bids for 750 underground wire from Arkansas Electric
• Resolution for a $26,000.00 change order for PSE regarding Electric AMI implementation

Parks & Recreation Advisory Board

The Bentonville Parks & Recreation Advisory Board will meet to approve August meeting minutes and receive training on Vision Zero safety goals and the NWA Complete Streets Design Guide.

• Approval of August 2025 meeting minutes
• Training on Vision Zero safety approach
• Review of NWA Complete Streets Design Guide
• Discussion on Bentonville Community Development Code standards
• Review of Bentonville Master Street Plan

Planning Commission

The Planning Commission will hold public hearings on three rezoning requests and a conditional use permit for night work. The body will also review several lot splits, preliminary plats, and a sidewalk waiver.

• Rezoning of 2005 East Central Avenue from C-2 General Commercial to C-3 Mixed-Use Commercial
• Rezoning of 406 West Central Avenue from R-1 Low Density Single Family Residential to DN-2 Downtown Medium Density Residential
• Rezoning of 119 Southeast F Street from R-1 Low Density Single Family Residential to DN-4 Downtown Mixed-Use Residential
• Conditional Use Permit for Tusk & Trotter roof replacement at 110 Southeast A Street regarding noise ordinance for night work
• Preliminary plats for Harmony Hills Subdivision (8117 South Morningstar Road) and Applejack II Townhomes (904 Southeast Residents Way)

General

The Steering Committee will present a summary of comments received on the city's zoning map and discuss how the comments affect zoning translations. It will also summarize feedback on the draft code and examine critical revisions suggested by the public. The meeting will conclude with a discussion of next steps in the adoption process.

• Review of public comments on the zoning map
• Discussion of zoning translation issues
• Review of public comments on the draft code
• Discussion of critical revisions to the draft code
• Planning next steps for code adoption

Planning Commission

The Planning Commission and City Council are holding a joint work session to summarize feedback from the September comment period. The body will discuss zoning map translations, critical revisions to the draft code, and next steps for the adoption process.

• Summary of comments on the Zoning Map
• Discussion of Zoning Translations
• Summary of comments on the Draft Code
• Discussion on critical revisions to the code

Tree & Landscape Advisory Board

The committee is meeting to discuss a fall tree giveaway and a speaker for November. The agenda also includes staff updates from the Parks and Planning departments.

• Fall Tree Giveaway
• November speaker selection
• Parks and Planning staff updates

Finance Committee

The Bentonville Finance Committee will discuss informational items and review the Capital Improvement Program. The committee is set to approve resolutions accepting two grants: a $447,140.00 design grant for Bright Road and Trail from the Walton Family Foundation, and a $477,030.27 tree grant from Fidelity Charitable. The committee will also consider a resolution to approve a substantial amendment to the 2024 Annual Action Plan for the CDBG Program.

• Resolution to approve $447,140.00 Bright Road Design Grant from Walton Family Foundation
• Resolution to accept $477,030.27 Tree Grant from Fidelity Charitable
• Resolution to approve substantial amendment to 2024 Annual Action Plan - CDBG Program
• CIP Review Informational
• Finance Committee Discussion Informational

City Council

The City Council will vote on a consent agenda including a resolution to allow the mayor to sign a FERC settlement with AEP that saves the city approximately $900,000. Other consent items include bids for asphalt, furniture for the Adult Recreation Center, and grants for Bright Road design and tree planting. New business items include a recognition of a retiring police sergeant, proclamations, and an emergency substation repair. Planning approvals for property line adjustments and lot splits are also on the agenda.

• Resolution to sign FERC settlement with AEP for $900,000 savings from early coal plant closures
• Resolution to accept $447,140 Bright Road design grant from Walton Family Foundation and agreement with Crafton, Tull & Associates
• Resolution to purchase furniture for Adult Recreation Center from Moser Corporation for $368,345.97
• Resolution to accept $477,030.27 tree grant from Fidelity Charitable via Kelly and Steuart Walton
• Ordinance approving waiver of bid for emergency substation work by Service Electric Company

The council approved a settlement agreement with AEP that will save the city about $900,000 over the life of the agreement. It also approved several contracts and grants, including a $368,345.97 furniture purchase for the Adult Recreation Center, a $447,140 Bright Road design grant, and bids for asphalt materials and tree planting. Additionally, the council passed ordinances for emergency electric work, appointed Chad Evans to the Off‑Street Parking District #3 Commission, and approved multiple property line adjustments and lot splits.

• Approved AEP settlement saving $900,000 (7-0-1)
• Approved furniture purchase with Moser Corp for $368,345.97 (7-0-1)
• Accepted Bright Road design grant of $447,140 (7-0-1)
• Approved bid to Emery Sapp & Sons for asphalt materials (7-0-1)
• Approved bid to Fresh-N-Green for 2025 tree planting (7-0-1)
• Approved Service Electric emergency work waiver (8-0)
• Approved appointment of Chad Evans to Off‑Street Parking District #3 Commission (8-0)
• Approved multiple property line adjustments and lot splits (8-0)

Committee of the Whole

The City Council and Committee of the Whole will discuss utility agreements, infrastructure design, and public works contracts. The body is deciding on several property line adjustments and lot splits recommended by the Planning Commission.

• FERC settlement agreement with AEP resulting in approximately $900,000.00 savings
• Agreement with Moser Corporation for $368,345.97 for Adult Recreation Center furniture
• Grant of $447,140.00 from Walton Family Foundation for Bright Road and Trail design
• Grant of $477,030.27 from Fidelity Charitable for trees
• Lot splits and property line adjustments at 501 NE F Street, 1711 SW 2nd Street, 1001 Convair Street, and 309 NE 2nd Street

Planning Commission

The Bentonville Planning Commission will hold public hearings on three conditional use permits: temporary parking and staging in the downtown core, a botanical garden in a low-density residential zone, and a renewal for an animal kennel in a commercial zone. The consent agenda includes property line adjustments and lot splits. Other items include a driveway width waiver, an extension for Cottages at Simpson Farm, and an informational update on Plan Bentonville.

• Conditional use permit for temporary parking/staging at 1109, 1111, & 1203 SW A Street and 1202 S Main Street (CU25-0029)
• Conditional use permit for botanical garden at 606 East Central Ave (CU25-0023)
• Conditional use permit renewal for animal kennel at 1003 SE 28th St (CU25-0026)
• Driveway width waiver at 2102 Oakwood Avenue (WAV25-0016)
• Informational update on Plan Bentonville

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will discuss several items tabled from the last meeting, including requests for updated school zone signage in the Central Park Neighborhood, crosswalk improvements at Tiger & Walton, and a traffic study at 11th & G Street. The committee will also hear public comment on two race/run event requests: a Candy Can Run at Memorial Park on December 14 and a race starting from the Square on November 18. All items are informational.

• Request for updated school zone signage in Central Park Neighborhood, similar to signs on SW Liberty, SW Wisteria, and SW Freedom
• Request for crosswalk or bike lane improvements at Tiger & Walton intersection
• Request for traffic study at 11th & G Street between Bella Vista and Walton Blvd, with a possible 3-way stop
• Candy Can Run event at/near Memorial Park on December 14, 9-11am
• Race/run starting at the Square on NE 2nd Street on November 18 (rain date 11/19), 5:30am start with ride at 8am

Airport Advisory Board

The Airport Advisory Board will meet to receive status reports on geese control and current airport projects. The board will also discuss updates regarding UP.Summit, Neighborhood One, and a recent work session.

• Geese Control Report from Robin Fields and Maverick
• Engineering and construction updates from Garver USA
• Status report from Legends Air Center Manager Adam Jones
• Updates on UP.Summit and Neighborhood One

The board approved the minutes from the September 4, 2025 meeting. It recommended that the Planning Commission reconsider the garage‑door placement for Game Aerospace as a potential hazard. The board then approved Game Aerospace’s proposed hangar expansion on SW “I” Street, contingent on Planning Commission approval. The meeting was adjourned after all motions passed unanimously.

• Approved September 4, 2025 meeting minutes (unanimous)
• Recommended Planning Commission reconsider garage‑door hazard for Game Aerospace (unanimous)
• Approved Game Aerospace hangar expansion on SW “I” Street, pending Planning Commission approval (unanimous)
• Motion to adjourn passed (unanimous)

Library Advisory Board

The Library Advisory Board will discuss naming designations for library facilities and landscaping. The board is also addressing a vacancy and reappointments for positions ending in December 2025.

• Naming designations for the Digital Lab (Nancy and Joe Leake) and Book Return Room (RJW Logistics)
• Naming designations for seven trees and a rain garden supported by Illinois River Watershed Partnership
• Vacancy for Megan Bolinder and reappointments for Matthew Moses and Michele Stamps Pritchett
• Selection of 2026 board chair and meeting schedule
• Announcement of the Emerging Leader Service Award winner

Public Art Advisory Board

The Public Art Advisory Board will consider several updates to the Public Art Program, including a draft amendment to the Art in Public Places Ordinance, a new Public Art Policy, and amendments to the board's bylaws. The board will also elect a chairperson and review project updates on murals, sculptures, and roundabout art. No new business or proposals are on the agenda.

• Discussion and feedback on Art. 2-IX Art in Public Places Amendment (Draft 2)
• Review of New Public Art Policy (Draft 2)
• Consideration of PAAC Bylaws Amendment (Draft 2)
• Election of Chairperson
• Project updates: Community Center Painting, Old Tree Sculpture, Fish of Bentonville sewer main, J and John DeShields Roundabout, Thaden School mural, Trout Crosswalk mural

The Public Art Advisory Board approved the August 26, 2025 minutes unanimously (5‑0). It voted to table the election of a new chairperson until the next meeting, also unanimously (5‑0). The meeting was adjourned by a 4‑0 vote. No new proposals or business were acted upon.

• Approved August 26, 2025 minutes (5-0)
• Tabled chairperson election to next meeting (5-0)
• Adjourned meeting (4-0)

Airport Advisory Board

The Airport Advisory Board is meeting for a work session to discuss new business. The agenda refers to an attached press release for the specific details of the discussion.

• Discussion of new business based on an attached press release

Board of Adjustment

The Board of Adjustment will approve minutes from the September 10 and August 27 meetings. The primary agenda item is a variance request (VAR25-0013) for 215 NW A St., concerning sign height and area regulations under Section 801.15. No other business is listed.

• Approve September 10 meeting minutes
• Approve August 27 meeting minutes
• Review variance VAR25-0013 for 215 NW A St. (sign height/area)
• Discuss any other new or old business items

Finance Committee

The Finance Committee will review several budget adjustments and contracts. This includes agreements for federal award restatements, storm repair reimbursements, and utility-related expenditures.

• Increase of $500,000.00 for Mo-Ark Utilities IDIQ Water Service Line Replacement Agreement
• Budget adjustment of $102,324.92 for May 2024 Storm infrastructure repairs
• Agreement with Forvis Mazars, LLP for $34,000.00 to restate 2023 Schedule of Expenditures of Federal Awards
• Agreement with Forvis Mazars, LLP for $17,000.00 to restate 2022 Schedule of Expenditures of Federal Awards
• Not to exceed cost of $75,000.00 for GDS Associates, Inc. regarding AEP engineering work

City Council

The City Council will vote on several resolutions including tax levy certification and equipment purchases. The body will also consider utility contract amendments and multiple planning requests for property line adjustments and rezoning.

• Increase of $500,000.00 for Mo-Ark Utilities water service line replacement agreement
• Purchase of a 2025 Aerial Bucket truck from Global Rental Co, Inc. for $205,320.00
• Rezoning of 1711 Southwest 2nd Street from Agriculture (A-1) to Low-Density Single-Family Residential (R-1)
• Rezoning of 802 Northwest 13th Street from R-1 to Medium Density Two Family and Townhome Residential (R-2)
• Budget adjustment of $102,324.92 for repairs from the May 2024 Storm

The council adopted the consent agenda, which included a $205,320 purchase of an aerial bucket truck and several budget adjustments. The Utility Board approved a $500,000 increase to the water service line contract and a $75,000 engineering services contract. Five ordinances for property line adjustments, lot splits, and rezoning were approved, with one rezoning passing 7‑1.

• Approved September 9 minutes (8-0)
• Suspended rules for reading ordinances, reading by title only (8-0)
• Approved consent agenda items including tax levy certification, Forvis Mazars agreements ($17,000 and $34,000), museum support, storm expense reimbursement, aerial bucket truck purchase ($205,320), and surplus item auctions (8-0)
• Utility Board approved $500,000 increase to Mo‑Ark Utilities water service line contract (5-0)
• Utility Board approved $75,000 engineering services contract with GDS Associates (5-0)
• Approved property line adjustment for J Street Apartments (8-0)
• Approved rezoning of Hill property from A‑1 to R‑1 (8-0)
• Approved rezoning of Goins property from R‑1 to R‑2 (7-1)

General

The city is engaging the development community to discuss the second phase of Plan Bentonville. The meeting focuses on gathering feedback on the draft Bentonville Community Code (BCC), including its strengths, weaknesses, and implementation challenges.

• Review of the draft Bentonville Community Code (BCC)

Tree & Landscape Advisory Board

The Tree and Landscape Advisory Committee will meet to review informational items. The board will discuss a fall tree giveaway and seed packets for the library.

• Fall Tree Giveaway informational
• Seed packets and books for library informational
• Landscape Award informational
• Approval of August minutes

Utility Board

The Bentonville Utility Board will consider amending a contract for water service line replacement and a budget adjustment for engineering work related to a legal dispute with AEP.

• Resolution amending IDIQ contract for Mo-Ark Utilities by $500,000.00
• Budget adjustment for GDS Associates, Inc. not to exceed $75,000.00
• Monthly update on water line leaks for August
• Approval of minutes from September 2, 2025

The Utility Board approved a monthly update on August water line leaks. It also approved a resolution amending IFB-24-70 to increase the Mo‑Ark Utilities IDIQ contract by $500,000. A budget adjustment was approved for GDS Associates, Inc. for up to $75,000 of engineering work. The meeting was then adjourned.

• Approved monthly water line leak update (5-0)
• Approved $500,000 increase to Mo‑Ark Utilities IDIQ contract (5-0)
• Approved up to $75,000 budget for GDS Associates engineering work (5-0)
• Approved meeting adjournment (5-0)

Planning Commission

The Planning Commission will hold public hearings on rezoning requests for properties on Southwest 2nd Street and Northwest 13th Street. The body will also review a conditional use permit for Amped Electric Games and a large scale development for a Game Aerospace maintenance hangar.

• Rezoning 1711 Southwest 2nd Street from A-1 Agriculture to R-1 Low Density Single Family Residential
• Rezoning 804 Northwest 13th Street from R-1 Low Density Single Family Residential to R-2 Medium Density Two Family and Townhome Residential
• Conditional Use Permit for Amped Electric Games at 1807 and 2301 Southwest 2nd Street
• Large Scale Development for Game Aerospace Maintenance Hangar at 3001 Southwest I Street
• Lot split for 823 & 825 Southeast 5th Street

Board of Adjustment

The Board of Adjustment will meet to review a variance request regarding sign height and area regulations. The board will also vote on the approval of minutes from the August 27th meeting.

• Variance request VAR25-0013 for 215 NW A St. regarding Section 801.15 sign height and area regulations

Finance Committee

The Finance Committee will discuss a CIP overview and consider several ordinances and a resolution. Key items include an ordinance to waive competitive bidding for a $141,000 RFID system, an ordinance amending sewer rates with 7% annual increases from 2026 to 2030, an ordinance authorizing a revenue bond for Water Resource Recovery Facility improvements, and a resolution for a $1,338,223 engineering contract for Town Branch Basin sewer improvements.

• Ordinance to waive competitive bidding for Tech Logic RFID system, not to exceed $141,000
• Ordinance amending sewer rates: 7% increase effective January 2026 and each January through 2030
• Ordinance authorizing issuance of 2025 Revenue Bond for Water Resource Recovery Facility improvements
• Resolution approving $1,338,223 engineering agreement with Garver Engineering for Town Branch Basin sewer final design
• CIP Overview presented as informational item

City Council

The council will hold a public hearing to vacate a utility easement (VAC25-0023) and vote on several ordinances, including waivers of competitive bidding for library and technology projects and a $204,300 construction administration contract for the Wishing Spring Trail. The meeting also includes utility board resolutions on equipment purchases, a revenue bond for water facilities, and three downtown rezoning proposals. All items are presented without budget adjustments except where noted.

• Public hearing and ordinance to vacate Utility Easement (VAC25-0023) at Lot 6, Block 9 of Lincoln & Rice Addition
• Resolution authorizing a $204,300 agreement with CEI, Inc. for Construction Administration of the Wishing Spring Trail project
• Ordinance waiving competitive bidding for Bentonville Public Library drive‑thru book drop renovation, not to exceed $121,733
• Ordinance rezoning 401 Southeast C Street from DN‑2 to DE (Downtown Edge) – RZ25-0036
• Resolution awarding $694,210.99 to Onpoint Construction LLC for ARDOT 12" water main relocation (reimbursable)

The council approved the August 26 minutes and suspended the rule requiring full readings of ordinances. It approved a series of ordinances and resolutions, including waivers of competitive bidding, utility easement vacating, and a revenue bond authorizing financing for water, electric and sewer improvements. The council also approved three rezoning ordinances moving properties to Downtown Edge zoning.

• Approved August 26 minutes (6-0)
• Suspended full ordinance reading rule (6-0)
• Approved Ordinance 2025-161 vacating utility easement (6-0)
• Approved Resolution 9-9-25 A authorizing $204,300 CEI agreement (6-0)
• Approved waivers for library drive‑thru renovation up to $121,733 (6-0)
• Approved Ordinance 2025-167 authorizing revenue bond for water, electric and sewer (6-0)
• Approved rezoning of Wilkinson property to Downtown Edge (6-0)
• Approved rezoning of 911 SE Walton Blvd to Downtown Edge (6-0)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will discuss seven informational items, including requests for updated school zone signage at Central Park Neighborhood, speed limit signs and a speed bump for Clarendon Heights, crosswalk improvements at Tiger & Walton intersection, and a traffic study at 11th & G Street. Also on the agenda are three race/run event requests: a 5K Paw Run, the Gobbler 5K, and Girls on the Run Celebratory 5K. No votes are scheduled; items are for discussion and public comment.

• Request for updated school zone signage at Central Park Neighborhood, similar to signage on SW Liberty, SW Wisteria, and SW Freedom
• Clarendon Heights POA requests a speed limit sign and a speed bump near the neighborhood entrance
• Crosswalk improvements or bike lane requested at Tiger & Walton intersection
• Traffic study request at 11th & G Street (between Bella Vista & Walton Blvd) with consideration of a 3-way stop
• Three race/run events: 5K Paw Run (May 2, 2026), Gobbler 5K (Thanksgiving morning), and Girls on the Run Celebratory 5K (Nov 22, 2025)

The committee approved evaluating and installing new signage, including a NO Parking sign on northbound SW Freedom and speed‑limit signs with digital radar at Clarendon Heights. It also approved engineering review of a bike‑traffic solution at Tiger & Walton, tabled a 3‑way stop study at 11th & G Street, and approved several community runs and a revised farmer’s market footprint.

• Approved evaluation of NO Parking signs on northbound SW Freedom (pending POA approval)
• Approved installation of speed‑limit signs and digital radar devices at Clarendon Heights entrance
• Approved engineering review of bike‑traffic solution at Tiger & Walton intersection
• Tabled traffic‑calming study for a 3‑way stop at 11th & G Street pending feasibility study
• Approved 5K Paw Run event scheduled for May 2, 2026
• Approved 4th annual Gobbler 5K and 1‑Mile Fun Run on Thanksgiving morning
• Approved route adjustment for Girls on the Run Celebratory 5K on November 22, 2025
• Approved revised farmer’s market footprint from Main south from Central to 2nd, pending coordination with Parks, Police, Fire & Streets

Airport Advisory Board

The Airport Advisory Board will approve the minutes from its August 14, 2025 meeting and receive status reports on geese control, engineering projects, and Legends Air Center operations. It will also review city updates, including an open ADA grant of $200,000 (90/10) for the East Apron Parking Project, as well as other airport initiatives. The meeting will conclude with a discussion of upcoming projects and the schedule for the next board meeting.

• Approve minutes from August 14, 2025 meeting
• Geese control status report
• Engineering and construction updates on current airport projects
• Open ADA grant for East Apron Parking Project – $200,000 (90/10 grant)
• Open T‑Hangar eviction notices

The board approved the minutes from the August 14, 2025 meeting. It scheduled a public work‑session meeting on September 24, 2025 (changed to 1:30 pm) to examine parking locations and develop a funding package. No other formal approvals, denials, or tablings were recorded.

• Approved August 14, 2025 minutes (motion passed)
• Scheduled public parking work‑session meeting for Sep 24, 2025 at 1:30 pm (originally 2:00 pm)
• Adjourned the meeting (motion approved)

Library Advisory Board

The Library Advisory Board will hear reports on the Summer Reading Club, expansion/renovation progress, and programs. The board will also consider forming an ad hoc committee for the Emerging Leader Service Award. Public comments on agenda items are permitted.

• Ex-officio reports from Friends of the Library and Library Foundation
• Ad hoc committee formed for Emerging Leader Service Award
• Summer Reading Club update
• Expansion/renovation update
• Programs and Services update

The Library Advisory Board approved the May 7, 2025 meeting minutes after a motion by Cynthia Cochran and a second by Michelle Evans. The board confirmed the next regular meeting for September 3, 2025 at 1 p.m. and noted tentative dates of July 2 and August 6 at 1 p.m. should an additional meeting be needed. No other formal actions were taken.

• Approved May 7, 2025 minutes (motion by Cynthia Cochran, seconded by Michelle Evans)
• Set next meeting for September 3, 2025 at 1 p.m.
• Tentatively held July 2 and August 6 at 1 p.m. for possible extra meetings

Utility Board

The Utility Committee is reviewing several ordinances and resolutions to fund water and sewer improvements. Key items include a proposed multi-year wastewater rate increase and the issuance of a revenue bond for the Water Resource Recovery Facility.

• Proposed 7% annual wastewater rate increases from January 2026 through 2030
• Agreement with Garver Engineering for Town Branch Basin sewer design for $1,338,223.00
• Contract with Onpoint Excavation LLC for Hwy 112 water main relocation for $694,210.99
• Asset Management Software agreement with Mainstar, Inc. totaling $323,518.75
• Emergency water connection agreement with City of Rogers not to exceed $195,566.00

Planning Commission

The Planning Commission will consider a consent agenda for two developments, a parking waiver as new business, and seven advertised public hearings including rezonings and conditional use permits. Public hearings cover proposals such as Wilkinson Rezoning to Downtown Edge, a temporary parking lot for Compton Hotel, a drone delivery permit for Walmart, a home occupation for La Dimora Sociale, a church conditional use for Cornerstone Lutheran, and two additional rezonings at 911 SE Walton Blvd and 703 SE C St. Informational items on FOIA definitions, trash collection, and the Unified Development Code update are also on the agenda.

• Calvary Church Addition large-scale development at 2610 E Central Ave (LSD25-0027)
• Sage Valley Subdivision preliminary plat north of Valley and Fillmore St (PP25-0006)
• Wilkinson Rezoning from DN-2 to D-E at 401 SE C Street (RZ25-0036)
• Walmart Stores / Wing Drone Delivery conditional use permit for long-term temporary uses at 406 S Walton Blvd (CU25-0028)
• Cornerstone Lutheran Church conditional use permit for religious facilities in C-2 at 2502 SW 14th St, Suites 12 & 14 (CU25-0024)

Board of Adjustment

The Bentonville Board of Adjustment will meet to approve minutes from a prior meeting and consider three variance requests for property modifications. The items include a variance for a sign permit at 2008 SE 8th St, a variance for building alterations at 205 Southeast Third Street, and a variance for an accessory structure at 1202 Northwest A Street.

• Approval of August 13th meeting minutes
• Hotel Ventures LLC variance for sign permit (2008 SE 8th St)
• Ricca variance for building alterations (205 Southeast Third St)
• Reeves variance for accessory structure (1202 Northwest A Street)

Public Art Advisory Board

The Public Art Advisory Committee will discuss draft amendments to the Art in Public Places ordinance, a new Public Art Policy, and proposed bylaw changes. Members will also receive updates on proposed artworks (Community Center painting, Old Tree sculpture) and ongoing installations including the Fish of Bentonville sewer-main project and roundabout art at J and John DeShields. Other business includes a Public Art 101 workshop and press/social-media planning.

• Draft amendment to Art. 2-IX Art in Public Places ordinance
• Draft new Public Art Policy
• Draft PAAC Bylaws Amendment
• Proposals: Community Center Painting and Old Tree Sculpture
• Installations: Fish of Bentonville, J and John DeShields Roundabout, Thaden School mural, Trout Crosswalk mural

Finance Committee

The Finance Committee will discuss updates on water line leaks, the 2025 sales tax rebate and budget, and the Capital Improvement Plan. They will also consider three resolutions: recognizing a $2,200 donation from Bentonville Rotary Club for rescue manikins, accepting a $3,538,831 grant from the Walton Family Foundation for rerouting Wishing Spring Trail, and amending a water service line replacement contract with Calcon Inc by $500,000.

• Resolution to accept $3,538,831 Walton Family Foundation grant for Wishing Spring Trail reroute
• Resolution to amend water service line replacement contract with Calcon Inc, increasing by $500,000
• Resolution to recognize $2,200 donation from Bentonville Rotary Club for rescue manikins
• Informational update on water line leaks
• Sales tax rebate and 2025 budget update discussion

City Council

The City Council will consider a $55 million revenue bond for downtown wastewater facility improvements and a $3.5 million grant for the Wishing Spring Trail. The body will also review several zoning changes and utility easement vacations.

• Public hearing for $55,000,000 revenue bond for downtown wastewater facility improvements
• Grant of up to $3,538,831.00 from Walton Family Foundation for Wishing Spring Trail rerouting
• Contract award of $3,139,753.20 to Ground Zero Construction for Wishing Spring Trail project
• Agreement with Northwest Arkansas Hospitals, LLC for firefighter and police physicals not to exceed $138,000.00
• Zoning changes from R-1 to DN-2 for 800 and 802 Northwest D Street

The council authorized a $55,000,000 revenue bond to fund capital improvements at the downtown wastewater facility, with the motion passing unanimously. It also approved a $3.5 million grant from the Walton Family Foundation for the Wishing Spring Trail project and awarded a $3.1 million construction contract for the same trail. Additional actions included utility contract amendments, several appointments, and waivers of competitive bidding for transformer purchases.

• Approved $55,000,000 revenue bond for downtown wastewater facility (8‑0)
• Approved $3,538,831 Walton Family Foundation grant for Wishing Spring Trail (8‑0)
• Awarded $3,139,753.20 contract to Ground Zero Construction for Wishing Spring Trail (8‑0)
• Amended IDIQ water service line replacement contract, adding $500,000 (5‑0)
• Appointed Beau Walker to the Airport Advisory Board (8‑0)
• Approved $138,000 Northwest Hospital contract for firefighter and police physicals (8‑0)
• Waived competitive bidding for AECI 3‑phase transformer purchase (5‑0)
• Appointed Sara Asplund to the Public Art Advisory Committee (7‑0‑1 abstain)

Committee of the Whole

The City Council and Committee of the Whole will discuss wastewater rates and infrastructure planning. The body is deciding on several construction contracts, zoning changes, and the issuance of revenue bonds for downtown wastewater improvements.

• Public hearing for $55,000,000.00 revenue bond for downtown wastewater facility improvements
• Grant of up to $3,538,831.00 from Walton Family Foundation for Wishing Spring Trail rerouting
• Contract award of $3,139,753.20 to Ground Zero Construction for Wishing Spring Trail project
• Agreement with Northwest Arkansas Hospitals, LLC for firefighter and police physicals not to exceed $138,000.00
• Rezoning of 800 and 802 Northwest D Street from R-1 to DN-2

Tree & Landscape Advisory Board

The Tree and Landscape Advisory Committee will meet to approve previous minutes and receive informational updates. The agenda includes a tree giveaway update, a speaker presentation, and a landscape award.

• Tree Giveaway update
• Speaker presentation
• Landscape Award

Utility Board

The board will consider a resolution to amend the 2025 budget and authorize the mayor and city clerk to increase the IDIQ contract with Calcon, Inc. by $500,000 for water service line replacement. It will also vote on two ordinances that waive competitive bidding for purchasing 3‑phase and single‑phase transformers from AECI. An informational update on water line leaks will be presented.

• Resolution to amend budget and raise Calcon, Inc. contract by $500,000
• Ordinance waiving competitive bidding for 3‑phase transformers from AECI
• Ordinance waiving competitive bidding for single‑phase transformers from AECI
• Monthly informational update on water line leaks

The Utility Board unanimously approved the August 5 minutes. It then approved a resolution to amend the 2025 budget and authorize a $500,000 increase to the Calcon, Inc. IDIQ water service contract. The board also approved two waivers of competitive bidding to purchase 3‑phase and single‑phase transformers from AECI, each with a 5‑0 vote. All actions were adopted without dissent.

• Approved August 5, 2025 minutes (5-0)
• Approved $500,000 budget amendment for Calcon water contract (5-0)
• Approved waiver of competitive bidding for 3‑phase transformers from AECI (5-0)
• Approved waiver of competitive bidding for single‑phase transformers from AECI (5-0)
• Approved adjournment at 11:57 am (5-0)

Parks & Recreation Advisory Board

The Active Transportation Advisory Board will consider approving the July 2025 meeting minutes and participate in a board training session led by Toole Design. No other substantive business or public hearings are scheduled, making this a procedural meeting.

• Approval of July 2025 meeting minutes
• Active Transportation Advisory Board training presentation by JP Shaffer of Toole Design

Planning Commission

The Planning Commission will hold public hearings on a Planned Unit Development amendment for the Walmart Campus and three residential rezoning requests. The body will also consider development waivers and a lot split. An ordinance amendment regarding Large Scale Development expiration requirements is on the agenda.

• Walmart Campus PUD Amendment: south side of SE 10th St, west of Excellence Dr.
• Rezoning 800 and 802 Northwest D Street from R-1 to DN-2
• Rezoning 517 Hook Street from R-1 to DN-1
• Curb cut waiver for NW K Townhomes at 101 Northwest K Street
• Curb cut waiver for HWY 102 Townhomes at 3331 Southwest 14th Street

Airport Advisory Board

The Bentonville Airport Advisory Board will meet on August 14, 2025, to approve July minutes and hear a geese control report. New business includes engineering and construction updates, field updates from Legends Air Center, and City updates covering solicitation of RFPs, Neighborhood One, and replacing the AWOS. Other business includes project and priority discussions.

• Geese Control Report by Robin Fields and Maverick
• Engineering and Construction Updates by Garver USA
• Solicitation of Requests for Proposals by City
• Neighborhood One project update
• Replacing the AWOS and siting (Mesotech)

The board approved the minutes from the July 10, 2025 meeting. Project updates were presented but no new approvals were made. Members voted to hold the next meeting on September 4, 2025 at 11:00 a.m. and then adjourned the session.

• Approved July 10, 2025 meeting minutes (motion approved)
• Set next Airport Advisory Board meeting for Sep 4, 2025 at 11:00 a.m.
• Motion to adjourn the meeting approved

Board of Adjustment

The Board of Adjustment will hold a public hearing on five variance requests, including three related to PUD setbacks for lots in Grammercy Park and two involving fence requirements and an accessory structure in a front yard. All items are new business, and the board will also approve minutes from the July 23 meeting.

• Dadi, Lot 36, Grammercy Park Variance (VAR25-0022) at 3108 NE Doyle Drive, seeking relief from Section 401.10 PUD setbacks
• Dadi, Lot 37, Grammercy Park Variance (VAR25-0023) at 3106 NE Doyle Drive, seeking relief from Section 401.10 PUD setbacks
• Dadi, Lot 38, Grammercy Park Variance (VAR25-0024) at 3104 NE Doyle Drive, seeking relief from Section 401.10 PUD setbacks
• Oneill, Lot 11, Demings 2nd Addition Variance (VAR25-0021) at 602 NE A Street, seeking relief from Section 1100.06 fence and wall requirements
• Reeves Variance (VAR25-0016) at 1202 NW A Street, seeking relief from Section 601.01(d)(1) to allow an accessory structure beyond the front building line

Finance Committee

The Finance Committee will discuss a user fee study and CIP review as informational items, then consider four resolutions. These include accepting a $250,000 Walmart donation for the e-bike rebate program, approving a change order for ARDOT Hwy 12/279 intersection improvements, authorizing a $487,496 water utilities capital improvement plan with Freese & Nichols, and entering an emergency connection agreement with Benton Washington Regional Public Water Authority.

• Resolution to accept $250,000 donation from Walmart Inc. for Bentonville E-Bike Rebate Program
• Resolution approving Change Order #1 to ARDOT 090613 - Hwy 12/279 Intersection Improvements
• Resolution authorizing $487,496 professional services agreement with Freese & Nichols for Water Utilities Overarching CIP
• Resolution for emergency connection with Benton Washington Regional Public Water Authority involving easements through Slaughter Pen Park

City Council

The City Council will vote on several airport hangar developments and a $487,496 water utilities planning agreement. The body will also consider multiple property line adjustments and lot splits, and set public hearings for easement and right-of-way vacations.

• Resolution to accept $250,000 donation from Walmart Inc. for the Bentonville E-Bike Rebate Program
• Agreement with Freese & Nichols, Inc. for $487,496 for a Water Utilities Capital Improvement Plan
• Awarding of RFP-25-39 to Legends Air Center and RFP-25-40 to Anchor Roofing for airport hangar development
• Public hearing settings for a utility easement vacation at Kensington Subdivision and a street right-of-way vacation at 803 SE J Street
• Five ordinances for property line adjustments and lot splits at Peach Orchard Road, SW Glover Street, SE G St, NE A Street, and NW 9th Street

The council approved the minutes from the July 8 meeting and suspended the rule requiring full readings of ordinances. It accepted a $250,000 donation from Walmart for the E‑Bike Rebate Program, approved airport hangar development contracts, and authorized a water utilities capital improvement plan. Five planning ordinances adjusting property lines and lot splits were also adopted. All actions were approved by unanimous votes.

• Approved July 8 meeting minutes (7‑0)
• Suspended rule requiring full ordinance readings (7‑0)
• Accepted Walmart $250,000 donation for E‑Bike Rebate Program (7‑0)
• Approved Legends Air Center contract for Westside Hangar development (7‑0)
• Approved Anchor Roofing contract for Eastside Hangar development (7‑0)
• Authorized $487,496 water utilities capital improvement plan (5‑0)
• Approved Change Order #1 for Hwy 12/279 intersection improvements (7‑0)
• Passed Ordinance 2025‑145 property line adjustment for Peach Orchard (7‑0)

Committee of the Whole

The Committee of the Whole and City Council will consider several informational presentations and a series of resolutions, including awarding airport development contracts, authorizing a Walmart donation, and setting public hearings for utility easement and street right‑of‑way vacations. They will discuss the Bentonville Municipal Airport economic impact study, changes under Act 505, findings from the Future Land Use Map study, and an update on the Water Resource Recovery Facility expansion. The council will vote on resolutions that require no budget adjustments and on those that do, such as the Walmart donation. Public comment and other business will also be addressed.

• Resolution authorizing $250,000 donation from Walmart Inc. for the Bentonville E‑Bike Rebate Program (budget adjustment needed)
• Resolution awarding RFP‑25‑39 to Legends Air Center for Westside Hangar development at Bentonville Municipal Airport (no budget adjustment)
• Resolution awarding RFP‑25‑40 to Anchor Roofing for Eastside Hangar development at Bentonville Municipal Airport (no budget adjustment)
• Resolution approving Change Order #1 to ARDOT 090613 – Hwy 12/279 Intersection Improvements (budget adjustment needed)
• Resolution setting public hearing on Aug 26 2025 for Utility Easement Vacation (VAC25‑0024) at Lot 14 Kensington Subdivision Phase 1

General

The Bentonville Steering Committee will review public comments and discuss committee feedback on a current draft. The next public draft is anticipated by the end of August.

• Summary of public comments received
• Discussion of steering committee comments
• Next steps: next public draft by end of August

Planning Commission

The City Council and Planning Commission are meeting to review public comments and discuss feedback. The body is determining next steps for a public draft anticipated by the end of August.

• Review of public comments received
• Discussion of Planning Commission and City Council comments

Utility Board

The Utility Board will consider two resolutions: authorizing a $487,496 professional services agreement with Freese & Nichols for a Water Utilities Capital Improvement Plan, and approving an agreement with Benton Washington Regional Public Water Authority for emergency connections in exchange for easements through Slaughter Pen Park. No budget adjustments are needed for either item.

• Resolution authorizing $487,496 agreement with Freese & Nichols for an Overarching Comprehensive Water Utilities Capital Improvement Plan.
• Resolution to enter agreement with BWRPWA for two emergency connections, granting permanent and temporary easements through Slaughter Pen Park for a 54" transmission line.
• Both items require no budget adjustment.

The board approved the July 15, 2025 meeting minutes unanimously. It then approved a resolution authorizing an overarching capital improvement plan for the water utilities, also by a 5-0 vote. The board also approved a resolution for an emergency water connection agreement with Benton Washington Regional Public Water, again 5-0. The meeting was adjourned with a unanimous motion.

• Approved July 15, 2025 minutes (5-0)
• Approved Water Utilities Overarching Capital Improvement Plan resolution (5-0)
• Approved agreement with Benton Washington Regional Public Water for emergency connection (5-0)
• Approved motion to adjourn (5-0)

Planning Commission

The Planning Commission will hold public hearings on two conditional use permits — one for a church in a Residential Office zone — and a proposed ordinance amendment to change Large Scale Development expiration requirements. The consent agenda includes six property line adjustments, lot splits, and an extension for the Marshall Townhomes project. Commissioners will also vote on updates to three future study areas.

• Amendment to Large Scale Development expiration requirements (ordinance)
• Rivers Community Church conditional use permit for religious facility in RO zone (CU25-0021)
• Adwinesor LLC conditional use permit at 421 SW B Street (CU25-0020)
• Circle driveway waiver request at 1620 NE Greenbrier Rd (WAV25-0010)
• Peach Orchard Addition property line adjustment at 305 Peach Orchard Rd (PLA25-0017)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will hear informational requests for the 14th Annual Trifest race/run, several downtown special events, and the Soles for Wellness 5k/8k race. Members will discuss traffic and parking concerns on B Street and 2nd Street. The committee will also vote on whether to shift the September meeting from September 1 to September 8, or cancel it.

• Request for 14th Annual Trifest race/run on Aug 29‑31 (informational)
• Special events: Lighting of the Square (Nov 22), Back to School Breakfast (Aug 17), Christmas Parade (Dec 13) with street closures on Main, 2nd, and B Streets
• Soles for Wellness 5k/8k race on Oct 18 (informational)
• Discussion of B Street & 2nd Street traffic and on‑street parking line‑of‑sight issues
• Vote to move September meeting from Sept 1 to Sept 8 or cancel it

The Traffic Safety and Signage Committee approved the 14th Annual Trifest race/run, the Lighting of the Square and Christmas Parade events, and the Soles for Wellness 5k/8k race. The committee also authorized a review of B Street and 2nd Street for possible new stop signs. Finally, the September meeting was moved from Labor Day (9/1/25) to the following Monday (9/8/25). All actions were approved by voice vote.

• Approved 14th Annual Trifest race/run (voice vote)
• Approved Lighting of the Square event (voice vote)
• Approved Christmas Parade event (voice vote)
• Approved Soles for Wellness 5k/8k race and routes (voice vote)
• Approved street department review of B Street & 2nd Street for possible stop signs (voice vote)
• Approved moving September meeting to 9/8/25 (voice vote)

Board of Adjustment

The Board of Adjustment will consider a variance application (VAR25-0019) for 2305 Northeast Steinback Drive, addressing Section 401.10 Planned Unit Development setbacks. The meeting also includes routine approval of July 9 minutes and an informational item on FOIA changes from the 2025 legislative session.

• Variance request (VAR25-0019) for 2305 NE Steinback Drive – Section 401.10 PUD setbacks
• Approval of July 9, 2025 meeting minutes
• Informational discussion on FOIA changes from the 2025 legislative session

Public Art Advisory Board

The Public Art Advisory Board will vote on proposals for a Community Center Painting and an Old Tree Sculpture, and receive updates on roundabout projects, storm wood repurpose, mural projects, and installations. No new business is on the agenda.

• Community Center Painting proposal for decision
• Old Tree Sculpture proposal for decision
• Roundabout Projects update (old business)
• Thaden School Urban Studies Library Mural update
• Trout Crosswalk Mural update

The Public Art Advisory Board accepted a donation of a painting for the Bentonville Community Center (6‑0). It also approved the installation of the "Old Tree" sculpture in Dave Peel Park (5‑0‑1). The board voted to release storm‑wood for Parks to determine reuse or disposal (6‑0). No new business was presented.

• Approved Community Center painting donation (6-0)
• Approved Old Tree sculpture installation in Dave Peel Park (5-0-1)
• Released storm wood for Parks to decide reuse or disposal (6-0)
• Approved minutes from June 24, 2025 meeting (6-0)
• Adjourned meeting (6-0)

Finance Committee

The Finance Committee will discuss several informational updates, then consider four budget‑adjustment resolutions from the City Council. The resolutions cover radio maintenance, artificial turf replacement, a water‑sewer contract increase, and basin design work, each requiring a vote.

• Approve $327,207.90 budget adjustment for public safety radio maintenance (RACOM contract addendum II).
• Approve $1,129,000 contract with Byrne & Jones Sports Construction to replace artificial turf at Memorial Park Baseball and Softball Complex.
• Approve $500,000 increase to the IDIQ Water and Sewer Maintenance Work Agreement with Hickman Underground, LLC.
• Approve $560,190 contract with Garver Engineering for final design of Shewmaker Basin Phase 1 Interceptor Improvements.

City Council

The City Council will review several infrastructure contracts, budget adjustments for public safety, and three public hearings to vacate utility easements and street rights-of-way. The meeting also includes decisions on city murals and a new Public Works Executive Director position.

• Bid award of $15,308,195.00 to Garney Companies, Inc. for the 090512 ARDOT 48" Transmission Line Relocation
• Agreement with Byrne & Jones Sports Construction for $1,129,000.00 to replace artificial turf at Memorial Park
• Budget adjustment of $327,207.90 for public safety radio maintenance via RACOM contract
• Waiver of bid for $220,007.62 to Burton Pool and Spa for a pool liner at Melvin Ford Aquatic Center
• Rezoning request for N & J Family Properties, LLC from Agriculture (A-1) to Low-Density Single-Family Residential (R-1)

The Bentonville City Council approved multiple contracts and ordinances, including a $15,308,195 award to Garney Companies for an ARDOT water transmission line relocation, which passed the Utility Board 5‑0. The council also approved a $2,089,769 water main relocation contract, a $1,129,000 artificial turf replacement at Memorial Park, and several budget adjustments and waivers, with votes ranging from unanimous to 4‑3.

• Approved $15,308,195.00 ARDOT 48" transmission line relocation contract (Utility Board 5-0)
• Approved $2,089,769.00 water main relocation contract with Olsson, Inc. (Utility Board 5-0)
• Approved $1,129,000.00 artificial turf replacement at Memorial Park Baseball Complex (Council 7-0)
• Approved $500,000.00 amendment to Hickman Underground water and sewer IDIQ contract (Utility Board 5-0)
• Approved $327,207.90 budget adjustment for public safety radio maintenance (Council 7-0)
• Approved ordinance vacating utility easements at Bentonville Phillips Park Phase 1 (Council 7-0)
• Approved ordinance vacating street/alley right of way between Ratcliff Subdivision and Lincoln & Rice Addition (4-3 vote)
• Approved $220,007.62 waiver for Melvin Ford Aquatic Center pool liner (Council 7-0)

Planning Commission

The commission will present a high‑level overview of a draft consolidated development code that combines zoning, design, and street standards. Attendees will walk through the code’s structure, including transect and special‑purpose districts and design standards. A working session will apply the draft to five practical scenarios and discuss needed improvements.

• Overview of draft consolidated development code
• Review of transect and special‑purpose zoning districts
• Examination of design standards for sites, streets, and civic spaces
• Scenario workshops for residential, mixed‑use, new neighborhood, infill, and commercial corridor sites
• Discussion of revisions and clarification needs

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Committee will meet to approve June minutes and receive informational updates on the tree giveaway program, speaker suggestions for future meetings, and general staff updates. No votes on ordinances, contracts, or policy changes are on the agenda.

• Approval of June meeting minutes
• Tree Giveaway Update – informational
• Request for Speaker Suggestions – informational
• Staff Updates – informational

Planning Commission

This is a workshop-style steering committee meeting, not a voting session. The committee will receive an overview of the first draft of the Community Development Code (CDC), discuss zoning districts, downtown overlay, neighborhood planning, civic spaces, and connectivity/streets/biking infrastructure. Next steps include scheduling a virtual review meeting and discussing the community engagement strategy and adoption timeline.

• Presentation and discussion of zoning districts, downtown overlay, neighborhood planning, civic spaces, and connectivity/streets/biking infrastructure
• Overview of key components of the first draft CDC
• Discussion of community engagement strategy along the draft adoption timeline
• Scheduling of a virtual review meeting for committee feedback
• Review of draft timeline for CDC adoption

Utility Board

The Utility Board will vote on several resolutions authorizing contracts and budget amendments for water infrastructure projects. The largest item is a $15.3 million construction bid award for a 48-inch water main relocation tied to an ARDOT highway project. Other actions include amending a contract for water and sewer maintenance by $500,000, approving $2.09 million for construction phase services on the same water main project, and entering into a $560,190 design amendment for the Shewmaker Basin interceptor improvements.

• Resolution to award $15,308,195.00 bid to Garney Co. Inc. for 48" water main relocation construction (ARDOT project 090512)
• Resolution to enter $2,089,769.00 agreement with Olsson, Inc. for construction phase services on the 48" water main relocation
• Resolution amending IFB-25-32, increasing Hickman Underground, LLC contract by $500,000.00 for water/sewer maintenance
• Resolution to enter $560,190.00 amended agreement with Garver Engineering for Shewmaker Basin Phase 1 interceptor design
• Monthly update on water line leaks (informational)

The board approved the July 1, 2025 meeting minutes unanimously. It authorized a $500,000 budget increase for the Hickman Underground LLC water and sewer maintenance contract. It approved agreements for a $2,089,769 Olsson, Inc. water‑main relocation, a $15,308,195 Garney Co. construction contract, and a $560,190 Garver Engineering design project, with budget adjustments noted where required. All motions passed with a 5‑0 vote.

• Approved July 1, 2025 minutes (5-0)
• Approved $500,000 budget increase for Hickman Underground LLC contract (5-0)
• Approved $2,089,769 agreement with Olsson, Inc. for water‑main relocation (5-0)
• Approved award of $15,308,195 contract to Garney Co. Inc. for ARDOT project 090512 (5-0)
• Approved $560,190 agreement with Garver Engineering for Shewmaker Basin design (5-0)
• Approved adjournment of meeting (5-0)

Planning Commission

The Planning Commission will consider several large scale development projects and two public hearings. The body will discuss a rezoning request for N & J Family Properties, LLC and a conditional use permit for UP Summit.

• Rezoning request for N & J Family Properties, LLC from A-1 Agriculture to R-1 Low-Density Single-Family Residential
• Conditional Use Permit for UP Summit at 2500 SW Aviation St
• Large Scale Development for Walmart Facilities Maintenance at 203 SE MLK Jr Pkwy
• Large Scale Development for Skylight Apartments at 1906 SW 14th St
• Large Scale Development for Andy's Frozen Custard at 900 SW Regional Airport Blvd

Airport Advisory Board

The Bentonville Airport Advisory Board will review minutes, hear a geese control report, and receive engineering updates on current airport projects. City updates include soliciting RFPs for Neighborhood One and 1200.aero, and replacing the AWOS weather system.

• Geese Control Report by Robin Fields and Maverick
• Engineering and Construction Updates on current airport projects
• Solicitation of Requests for Proposals for Neighborhood One and 1200.aero
• Replacing the AWOS weather system and siting
• Plan Bentonville meeting on July 17, 2025

The board approved the minutes from the June 12, 2025 meeting. It agreed on a new meeting date of Thursday, August 14, 2025 at 3:00 pm in City Hall. The meeting was then adjourned.

• Approved June 12, 2025 minutes (motion approved)
• Agreed on next Airport Advisory Board meeting: Aug 14, 2025, 3:00 pm, City Hall
• Motion to adjourn passed

Board of Adjustment

The Board of Adjustment will hear a variance request (VAR25-0018) from Johnson for a side yard setback at 901 Northeast Second Street. They will also receive a legal update on two previously conditionally approved variances (VAR25-0011 and VAR25-0012), which legal review has confirmed. Procedural items include approval of the June 25 meeting minutes.

• Johnson Variance (VAR25-0018) at 901 Northeast Second Street for Section 401.7 side yard setback relief.
• Follow-up on VAR25-0011/12: legal review concurs with conditional approval granted June 25.
• Approval of June 25, 2025 meeting minutes.

Finance Committee

The Finance Committee will discuss the invitation for bid process and capital improvements plan, and consider several resolutions including a budget adjustment for Vantage Live software subscription renewal for traffic signals, a change order for drainage improvements, an amendment to a water service line replacement contract, and an agreement for inflow and infiltration reduction.

• Resolution approving $5,000 budget adjustment from street fund reserves for Vantage Live software subscription renewal for 40+30 traffic signals ($28,000 total budgeted)
• Resolution approving Change Order #4 for NW 9th & D Drainage Improvements (PIIP22-0010) — no budget adjustment
• Resolution amending IFB-24-70 IDIQ Water Service Line Replacement Agreement with Mo-Ark Utilities, increasing contract by $500,000 (budget adjustment needed)
• Resolution authorizing agreement with TREKK Design Group for inflow and infiltration reduction in amount of $120,164 (no budget adjustment)
• Informational discussion on Invitation for Bid Process and CIP Review

City Council

The City Council will decide on a solid waste and recycling services contract and several right-of-way vacations. The body will also consider budget adjustments for traffic signal software and water service line replacements.

• Award of bid IFB-25-49 for Solid Waste and Recycling Services to Cards NWA, LLC
• Budget adjustment of $5,000 from street fund reserves for Vantage Live software subscription
• Amendment to increase Mo-Ark Utilities IDIQ contract for water service line replacement by $500,000
• Agreement with TREKK Design Group for inflow and infiltration reduction totaling $120,164
• Public hearing to vacate street right of way at 1410 SE 8th Street

The Bentonville City Council approved a $500,000 amendment to the water service line replacement contract and authorized a TAP grant for the Elm Tree Road sidepath. It also adopted budget adjustments for traffic‑signal software, set multiple public hearings to vacate easements, and rejected all solid‑waste and recycling service bids. All listed ordinances and resolutions were passed without dissent.

• Approved June 24 meeting minutes (8-0)
• Suspended ordinance reading rules; read by title only (7-1)
• Approved $500,000 increase to water service line replacement contract (Utility Board 5-0)
• Authorized TAP grant for Elm Tree Road Sidepath (8-0)
• Approved $28,000 budget adjustment for Vantage Live traffic‑signal software (8-0)
• Rejected all solid‑waste and recycling service bids (7-0-1 abstain)
• Approved ordinance vacating street right of way at 1410 SE 8th St (8-0)
• Approved lot‑split ordinances for Railroad Addition and Lincoln & Rice Addition (8-0 each)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee is discussing several requests for road closures related to community events and races through May 2026. The body is also reviewing a request for signage and speed bumps on SE 2nd Street.

• Request for 'No Parking' signs and speed bumps on SE 2nd Street between The Howard and B Street
• Road closure request for High School Homecoming Parade on October 10, 2025
• Road closure request for Up Summit Community Day on September 28, 2025
• Road closure and police presence request for LPGA 5k on September 13, 2025, affecting Integrity Drive, Henry Street, F Street, and 5th Street
• Street closure approvals for nine Parks and Recreation events from September 6, 2025, to May 29, 2026

The committee voted to table the SE 2nd Street signage request pending further discussion with The Howard. It approved the Homecoming Parade road closure for October 10, 2025. It approved the Up Summit Community Day road closures for September 28, 2025. It approved the Parks and Recreation department’s list of event road closures for multiple dates through May 2026.

• Table SE 2nd Street signage request (motion approved, voice vote)
• Approve Homecoming Parade road closure on Oct 10, 2025 (motion approved, voice vote)
• Approve Up Summit Community Day road closures on Sep 28, 2025 (motion approved, voice vote)
• Approve Parks & Rec event road closures for listed events through May 2026 (motion approved, voice vote)
• LPGA 5k event withdrawn; no action taken

Utility Board

The Utility Board will discuss and vote on two resolutions: amending a water service line replacement contract by adding $500,000, and authorizing a $120,164 agreement with TREKK Design Group for inflow and infiltration reduction. A budget adjustment is needed for the first item. The meeting includes procedural items such as approval of previous minutes.

• Resolution amending IFB-24-70 IDIQ Water Service Line Replacement Agreement with Mo-Ark Utilities, increasing amount by $500,000
• Resolution approving agreement with TREKK Design Group for $120,164 to develop and implement a private inflow/infiltration reduction program
• Standard professional service procurement followed for TREKK agreement; no budget adjustment needed
• Agenda includes approval of minutes from June 17, 2025

The Utility Board unanimously approved the amendment to IFB-24-70 for a water service line replacement agreement and also approved an agreement with TREKK Design Group to reduce inflow and infiltration. Both motions passed 5‑0. The board also approved the June 17 minutes and adjourned.

• Approved June 17, 2025 minutes (5-0)
• Approved amendment to IFB-24-70 – water service line replacement agreement (5-0)
• Approved agreement with TREKK Design Group for inflow and infiltration reduction (5-0)
• Approved motion to adjourn (5-0)

Planning Commission

The Bentonville Planning Commission will review four consent agenda items, including large-scale developments and lot splits, and hold a public hearing for a proposed development at 2840 Southeast Mid Cites Drive.

• Approval of June 17th meeting minutes
• Railroad Addition Lot Split at 221 South Main Street
• AppleJack II Large Scale Development at 908 East Central
• The Reserve Large Scale Development at Greenhouse Rd
• AR Cares Parking Lot Development at 2840 Southeast Mid Cites Drive

Board of Adjustment

The Board of Adjustment will consider four variance applications at its June 25 meeting. The requests involve setback and sign-code relief for properties on Chaucer Street, Staggerwing Lane, and Airport Boulevard. A decision on each will be made after a public hearing.

• Bandaru & Edara Variance (VAR25-0011) – 2005 NE Chaucer St – setback relief under Section 401.10 PUD
• Bandaru & Edara Variance (VAR25-0012) – 2008 NE Chaucer St – setback relief under Section 401.10 PUD
• Thaden School Variance (VAR25-0015) – 410 SE Staggerwing Lane – sign height/area relief under Section 801.15
• Maverik 5173 Variance (VAR25-0002) – 3610 SW Regional Airport Blvd – sign permit relief under Section 801.15(a)

Public Art Advisory Board

The Public Art Advisory Board will discuss the Water Tower Rd roundabout and the PAAC Race. It will consider program recommendations such as curatorial themes, limits on pieces per artist, and maintenance policies. The board will receive updates on two mural proposals for Thaden School and Trout Crosswalk, and report on several existing installations and maintenance items.

• Discussion of Water Tower Rd roundabout
• Review of PAAC Race program recommendations
• Proposal for Thaden School Urban Studies Library mural
• Proposal for Trout Crosswalk mural
• Updates on installations: J and John DeShields Roundabout and Fish of Bentonville

The Public Art Advisory Board approved the May 27, 2025 minutes by a 6‑0 vote. Members discussed several projects and agreed to pause the PAAC Race until an external partner is found. The board chose to keep its curatorial focus on community and inclusion and will review the draft complaint policy while researching best‑practice complaint timelines. They also noted upcoming installations of the J and John DeShields roundabout mural (2026) and the Fish of Bentonville piece (late July/early August).

• Approved May 27, 2025 minutes (6‑0)
• Paused execution of the PAAC Race pending external partner
• Maintained curatorial theme focus on community and inclusion
• Agreed to review draft public‑art complaint policy and consider public notification
• Will research best‑practice complaint timeframes and benchmark data
• Planned to seek NWACC partnership for roundabout artwork discussion
• Scheduled J and John DeShields roundabout installation for 2026 (site prep this year)
• Anticipated Fish of Bentonville installation by late July or early August

Finance Committee

The Finance Committee will review a bid for trail construction and two budget adjustments for signal maintenance and equipment. The meeting also includes informational updates on the CIP and storm insurance.

• Resolution to award IFB-25-01-P Street Trail to NEC, Inc. for $602,299.85 for Razorback Greenway Trail construction from Bentonville High School to 14th Street
• Budget adjustment for All Service Electric for traffic signal maintenance at N. Walton Blvd and I-49
• Budget adjustment of $32,769.34 for a drone purchase from Granite Defense Technologies for BEUD personnel

City Council

The Bentonville City Council will consider awarding contracts for trail construction and solid waste services, approve rezoning requests, and set a public hearing for a street right-of-way vacate. The meeting also includes the reappointment of Planning Commission members and the approval of a drone purchase.

• Award bid IFB-25-01-P Street Trail to NEC, Inc. for $602,299.85
• Award bid IFB-25-49 Solid Waste and Recycling Services to Cards NWA, LLC
• Approve budget adjustment for North Walton Boulevard at I-49 signal maintenance
• Reappoint Eric Hipp and Reginald Wright to the Planning Commission
• Public Hearing and Ordinance to vacate a Street Right of Way at Mauck-Block Subdivision

The Bentonville City Council approved the June 10 minutes and suspended the rule requiring full reading of ordinances. It approved several consent‑agenda items, including a $602,299.85 trail construction bid, a $32,769.34 drone purchase, and a $80,240 construction‑admin services agreement. The council reappointed two planning‑commission members and adopted an adult recreation‑center fee ordinance. Finally, the council voted 8‑0 to table the award of the solid‑waste and recycling contract to Cards Holdings.

• Approved June 10 meeting minutes (8‑0)
• Suspended full ordinance reading rule (8‑0)
• Approved trail construction bid IFB‑25‑01‑P for $602,299.85 (8‑0)
• Approved drone purchase budget adjustment $32,769.34 (5‑0)
• Reappointed Eric Hipp to Planning Commission (8‑0)
• Approved construction‑admin services agreement $80,240 (8‑0)
• Adopted adult recreation‑center fee ordinance (8‑0)
• Tabled solid‑waste contract award to Cards Holdings (8‑0)

Tree & Landscape Advisory Board

The Tree and Landscape Advisory Committee will meet to review informational items regarding the city's urban forest. The board will discuss the tree canopy and a planned fall tree giveaway.

• Tree canopy discussion
• Fall tree giveaway
• Landscape award
• Staff updates

The board unanimously approved the May meeting minutes. A motion to begin the Fall Tree Giveaway at 7:30 a.m. was passed with all members in favor. The committee also approved the Landscape Award nomination for 2411 NW Rita Way. The meeting was then adjourned unanimously.

• Approved May minutes (all in favor)
• Approved starting Fall Tree Giveaway at 7:30 a.m. (all in favor)
• Approved Landscape Award nomination for 2411 NW Rita Way (all in favor)
• Adjourned meeting (all in favor)

Utility Board

The Utility Committee will consider an ordinance to approve a $32,769.34 budget adjustment for a drone purchase from Granite Defense Technologies. The drone, bought via a city-approved cooperative purchasing website, is intended for troubleshooting, inspections, and reconnaissance. A monthly informational update on water line leak repairs is also on the agenda.

• Ordinance for $32,769.34 budget adjustment to purchase a drone from Granite Defense Technologies
• Drone will assist with infrared camera inspections, troubleshooting, and reconnaissance
• Monthly update on water line leak repairs (informational only)
• Approval of minutes from June 3, 2025 meeting

The board approved the minutes from the June 3, 2025 meeting with a 5-0 vote. It also approved a budget adjustment ordinance to purchase a drone from Granite Defense Technologies, also by a 5-0 vote. The meeting was then adjourned with a unanimous 5-0 vote.

• Approved June 3 minutes (5-0)
• Approved budget adjustment ordinance for drone purchase (5-0)
• Approved adjournment (5-0)

Planning Commission

The Planning Commission will consider several rezoning applications, including converting 868 Northwest B Street and 1001 Convair Street from R‑1 low‑density single‑family to DN‑3 downtown high‑density residential. A Walmart Campus Planned Unit Development amendment and several ordinance amendments related to recent state legislation will also be discussed. The commission will review a Brightbox LLC rezoning and other pending items.

• Rezoning of 868 Northwest B Street (RZ25-0027) to DN‑3 downtown high‑density residential
• Rezoning of 1001 Convair St (RZ25-0029) to DN‑3 downtown high‑density residential
• Walmart Campus Planned Unit Development amendment (PUD20-0002) Revision 19
• Territorial Jurisdiction ordinance amendment to update planning area boundaries
• Brightbox LLC rezoning of 802 and 804 SE G Street (RZ25-0021) to DE downtown edge

Airport Advisory Board

The Airport Advisory Board will review status reports on geese control and current engineering projects. The board will also discuss lease renegotiations for 2550 SW Aviation Street and an offer from 1200.aero.

• 2550 SW Aviation Street lease renegotiation
• Offer from 1200.aero
• Utility poles on SW H Street
• Engineering and construction updates from Garver USA
• Solicitation of Requests for Proposals

The board approved the minutes from the May 1, 2025 meeting. It voted to move forward with a 1200.aero installation and a one‑year free utilization, pending attorney approval. The next board meeting was set for July 10, 2025 at 3:00 pm. A motion to adjourn was also passed.

• Approved May 1, 2025 minutes (motion passed)
• Approved moving forward with 1200.aero testbed installation and one‑year free use (motion passed)
• Scheduled next meeting for July 10, 2025, 3:00 pm (agreement reached)
• Motion to adjourn passed

Board of Adjustment

The Board of Adjustment will consider two variance applications submitted by Bandaru & Edara. Both requests seek relief from Section 401.10 PUD setback requirements for properties at 2005 NE Chaucer St (VAR25-0011) and 2008 NE Chaucer St (VAR25-0012). No decisions have been made; the meeting lacks a quorum and will continue on June 25, 2025.

• Bandaru & Edara variance (VAR25-0011) – 2005 NE Chaucer St – Section 401.10 PUD setbacks
• Bandaru & Edara variance (VAR25-0012) – 2008 NE Chaucer St – Section 401.10 PUD setbacks

Finance Committee

The Finance Committee will review a resolution to amend the 2025 budget by $999,000 to buy a 2024 E-One pumper for Fire Station 8 as a temporary replacement for Engine 3. Other items include a $500,000 amendment to a water service line replacement contract with Calcon Inc., a $40,000 environmental assessment for the I Street 48" water main extension, and a $60,692 ordinance waiving competitive bidding for an additional 48" transmission main valve. All items require budget adjustments and some have been approved by the Utility Board.

• Resolution to amend 2025 budget by $999,000 for a 2024 E-One pumper for Fire Station 8
• Resolution to amend IFB-24-70 IDIQ water service line replacement contract with Calcon Inc. by $500,000
• Resolution to enter into amended agreement with Freese and Nichols for $40,000 environmental assessment for I Street 48" water main extension
• Ordinance waiving competitive bidding to purchase one additional 48" transmission main valve from DeZurik Inc. for $60,692
• CIP Review for 2025 (informational)

City Council

The City Council will vote on budget adjustments for emergency equipment and utility infrastructure. The body is also considering an ordinance to prohibit door-to-door solicitation after 7:00 pm and multiple property lot splits and rezonings.

• Budget adjustment of $999,000.00 for a 2024 E-One Pumper for Fire Station 8
• Ordinance prohibiting door-to-door solicitation after 7:00 pm
• Rezoning of 2303 Douglas St, 2305 Douglas St, and 424 SW C St from R-1 to DN-3
• Budget increase of $500,000.00 for IDIQ Water Service Line Replacement Agreement with Calcon, Inc.
• Purchase of a 48" Transmission Main Valve from DeZurik Inc. for $60,692.00

The Bentonville City Council approved a $999,000 budget adjustment to buy a 2024 E-One fire pumper for Station 8. It also adopted professional services agreements for debris monitoring and removal, awarded a boring and trenching contract to Calcon, Inc., and passed several ordinances including a door‑to‑door solicitation restriction and multiple rezoning changes. All actions were recorded as approved in the meeting minutes.

• Approved $999,000 budget adjustment to purchase a 2024 E-One fire pumper for Station 8 (approved)
• Authorized professional services agreement with Thompson Consulting Services for debris monitoring (approved)
• Authorized professional services agreement with Looks Great Services for debris removal (approved)
• Awarded boring and trenching services contract to Calcon, Inc. (Utility Board 4‑0)
• Amended IDIQ water service line contract, adding $500,000 to the budget (Utility Board 4‑0)
• Passed Ordinance amending door‑to‑door solicitation regulations (7‑0‑1)
• Approved rezoning of Indiana Ave Real Holdings property from R‑1 to DN‑3 (5‑3)
• Accepted "All Biker(s) Welcome" artwork on public property (6‑2, two NO votes)

Committee of the Whole

The Bentonville Committee of the Whole (June 9) and City Council (June 10) will discuss informational items and vote on ordinances and resolutions. Key actions include a $999,000 budget adjustment to purchase a 2024 E-One Pumper for Fire Station 8, an ordinance prohibiting door-to-door solicitation after 7 p.m., and approval of three rezoning requests to downtown high-density residential.

• Resolution to amend 2025 budget by $999,000 to purchase a 2024 E-One Pumper for Fire Station 8
• Ordinance amending door-to-door solicitation regulations to prohibit solicitation after 7:00 p.m.
• Rezoning of 2303 Douglas Street, 2305 Douglas Street, and 424 SW C Street from R-1 to DN-3 (Downtown High Density Residential)
• Approval of 2025 CDBG subrecipients and project overview
• Resolution authorizing $500,000 contract amendment with Calcon, Inc. for water service line replacement

Library Advisory Board

The Bentonville Library Advisory Board will hear reports from the Friends of the Bentonville Library and the Bentonville Library Foundation. It will discuss the Emerging Leader Service Award, including candidate selection by a small committee of BPL librarians. The board will receive updates on the Summer Reading Club and on the library expansion/renovation project. A limited public forum will follow the agenda items.

• Ex‑Officio reports from Friends of the Bentonville Library and Bentonville Library Foundation
• Emerging Leader Service Award – committee identification and board selection of recipient
• Library report on Summer Reading Club activities
• Library report on expansion/renovation update
• Public comments (limited 3‑minute remarks per speaker)

Utility Board

The Bentonville Utility Board is considering an ordinance to adopt electric rate changes, campus billing, and a line extension policy recommended by UFS, effective for bills due on or after August 1, 2025. The board will also vote on awarding a boring and trenching services contract to Calcon, Inc., and increasing a water service line replacement agreement by $500,000. Other items include an amended environmental assessment for the I Street 48-inch water main extension and waiving competitive bidding for a transmission main valve.

• Ordinance to accept UFS recommendations on electric rate changes, campus billing, and line extension policy
• Resolution to award IFB-25-42 boring and trenching services contract to Calcon, Inc.
• Resolution amending IFB-24-70 water service line replacement agreement, increasing amount by $500,000
• Resolution for Amendment 1 to WMP Project 1 (I Street 48" water main extension) environmental assessment, adding $40,000
• Ordinance waiving competitive bidding to purchase a 48" transmission main valve from DeZurik Inc. for $60,692

The Bentonville Utility Board unanimously approved five items: an ordinance adopting rate design, campus billing, and line extension policy; a resolution awarding the boring and trenching services contract to Calcon, Inc.; a resolution amending the IDIQ water service line replacement agreement; a resolution for Amendment 1 of the I St. 48" water main extension environmental assessment; and an ordinance waiving competitive bidding for an additional 48" transmission main valve. The board also approved the May 20th meeting minutes and adjourned.

• Approved Ordinance to Accept Rate Design, Campus Billing, & Line Extension Policy (4-0)
• Approved Resolution to award bid IFB-25-42 – Boring and Trenching Services to Calcon, Inc. (4-0)
• Approved Resolution Amending IFB-24-70 – IDIQ Water Service Line Replacement Agreement (4-0)
• Approved Resolution for Amendment 1 – WMP Project 1 – I St. 48" Water Main Ext., Environmental Assessment (4-0)
• Approved Ordinance Waiving Competitive Bidding to Purchase an Additional 48" Transmission Main Valve (4-0)
• Approved May 20th, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Planning Commission will review several rezoning applications that would change low‑density residential parcels to higher‑density downtown districts. Items include a Brightbox LLC rezoning on SE G Street and several Indiana Ave Real Holdings parcels. The commission will also consider a conditional use permit for a temporary job trailer at the Central Garage. Decisions on these items will affect future land use patterns in downtown Bentonville.

• Brightbox LLC rezoning of 802 and 804 SE G Street (RZ25-0021) from DN-3/R-3 to DE
• Indiana Ave Real Holdings rezoning of 2303 Douglas St (RZ25-0023) from R-1 to DN-3
• Indiana Ave Real Holdings rezoning of 2305 Douglas St (RZ25-0024) from R-1 to DN-3
• Paruchuris Estate LLC rezoning of SW Regional Airport Blvd parcel (RZ25-0025) from R-O to DN-4
• Bentonville 424 SW C LLC rezoning of 424 SW C St (RZ25-0026) from R-1 to DN-3

General

The Bentonville Traffic Safety and Signage Committee will hear several informational items, including a student-proposed crosswalk mural on NW 2nd Street, a request for a traffic signal at McCollum Drive and Highway 72 due to accidents, and three downtown event applications requiring street closures. Old business includes signage for Nomad from Regional Airport to Sears Road, which was approved in May. No final votes are scheduled on the new items.

• Crosswalk mural request by Thaden Schools on NW 2nd Street between A and Main streets
• Traffic signal request at McCollum Drive & Highway 72 citing 18.5% injury accident rate
• Signage request for 'No Parking' signs and speed bumps on SE 2nd Street between The Howard & B Street
• Arvest Bank requests designated parking on 2nd Street during Legion Lane construction (estimated completion Aug 1)
• Three special events (Kid-Entrepreneur Aug 30, Paint The Town Oct 12, Stargazing Aug 12) requesting Main Street closure between E Central and NE 2nd

The committee approved the mural at the proposed crosswalk location but rejected the bollard and speed cushion components. It also approved three temporary parking spaces for Arvest Bank and authorized a traffic‑signal study at McCollum Drive and Highway 72. Additionally, the committee approved street closures on Main Street for the Stargazing (Aug 12), Kid‑Entrepreneur (Aug 30) and Paint The Town Art (Oct 12) events. A motion to table the SE 2nd Street signage request was also approved.

• Approved mural at NW 2nd Street crosswalk location (voice vote)
• Approved three temporary parking spots for Arvest Bank on NE 2nd Street (voice vote)
• Approved traffic‑signal study at McCollum Dr & Highway 72 with Miovision (voice vote)
• Approved Stargazing Event street closure on Aug 12 (voice vote)
• Approved Kid‑Entrepreneur Event street closure on Aug 30 (voice vote)
• Approved Paint The Town Art Event street closure on Oct 12 with ADA parking requirement (voice vote)
• Approved signage for Nomad route from Regional Airport to Sears Road (voice vote)
• Approved motion to table SE 2nd Street signage request (voice vote)

Public Art Advisory Board

The Public Art Advisory Board will consider several mural projects, including the Thaden School Urban Studies Library mural and the Trout Crosswalk mural. The board will also discuss a curatorial theme, limits on the number of pieces per artist, and outreach to local artists. Additional items include maintenance considerations, roundabout art projects, and the 2026 budget process.

• Thaden School Urban Studies Library mural proposal
• Trout Crosswalk mural by Seth Stewart
• Curatorial theme for upcoming selections
• Limit the number of pieces per artist
• Outreach to local artists

The Public Art Advisory Committee approved the Thaden School Urban Studies Library mural (7‑0) and the Trout Crosswalk mural (7‑0) with pending traffic‑safety review. The board also voted to support Alan's collaboration with Downtown Bentonville for the 2025 Art Crawl (6‑0). Additional motions accepted the All Bikers Welcome artwork as installed, allowed public comments, and formally adjourned the meeting.

• Approved April 22 minutes (5-0)
• Added ‘All Biker(s) Welcome’ agenda item (5-0)
• Approved Thaden Library mural (7-0)
• Approved Trout Crosswalk mural, pending traffic review (7-0)
• Accepted All Bikers Welcome artwork as installed and to forward to City Council (7-0)
• Supported 2025 Art Crawl partnership with DBI (6-0)
• Tabled remainder of agenda (6-0)
• Adjourned meeting (6-0)

Finance Committee

The committee will consider a $11.8 million amended GMP agreement with Flintco for construction of Dave Peel Park/Plaza, along with a $999,000 fire truck purchase and several other park and infrastructure contracts. Resolutions for tennis court resurfacing, Phillips Park construction amendments, and Design Workshop oversight will also be discussed. A waiver for substation switches and an audit amendment round out the agenda.

• $11,782,900 amended GMP agreement with Flintco for Dave Peel Park/Plaza construction
• $999,000 ordinance to purchase a 2024 E-One Pumper for Fire Station 8
• $103,034.40 resolution for resurfacing tennis courts at Memorial and Citizens Parks
• $770,187 resolution to amend contract with Nabholz for additional work at Phillips Park
• $247,000 amended agreement with Design Workshop for construction oversight at Dave Peel Park

City Council

The Bentonville City Council meeting on May 27, 2025 considered a range of proclamations, resolutions, ordinances, and public hearings. The council approved an amended GMP agreement with Flintco worth $11,782,900 for construction of Dave Peel Park/Plaza, funded by grant monies, bond proceeds, and A&P funds. Additional actions included authorizing a $999,000 purchase of a 2024 E-One fire pumper for Station 8 and a $103,034.40 contract to resurface tennis courts at Memorial and Citizens Parks, as well as several street right‑of‑way and utility easement vacancies. The meeting also featured public comment periods, proclamations for ALS Awareness Month and EMS Week, and planning approvals for multiple subdivision plats and a rezoning to C-3 mixed‑use.

• Approved amended GMP agreement with Flintco for $11,782,900 for Dave Peel Park/Plaza
• Authorized $999,000 budget adjustment to purchase a 2024 E-One fire pumper for Station 8
• Approved $103,034.40 contract with Generation Sport Construction for Memorial and Citizens Park tennis court resurfacing
• Adopted ordinances vacating street right-of-way (VAC25-0011, VAC25-0012) and a utility easement (VAC25-0014)
• Approved rezoning of 1703 SE J St from R-1/A-1 to C-3 mixed-use commercial (RZ25-0020)

The council suspended the rule requiring full readings of ordinances, allowing title‑only readings (7‑1). It approved multiple consent‑agenda items, notably an $11,782,900 amended GMP agreement for Dave Peel Park/Plaza and a $999,000 purchase of a 2024 E‑One fire pumper (both 8‑0). Additional approvals included contracts for tennis‑court resurfacing, design oversight, testing services, and a Phillips Park construction amendment, all passing unanimously.

• Suspended full ordinance reading rule (7-1)
• Approved $11,782,900 amended GMP agreement for Dave Peel Park/Plaza (8-0)
• Approved $999,000 fire truck purchase (8-0)
• Approved $103,034.40 tennis‑court resurfacing contract (8-0)
• Approved $247,000 Design Workshop construction‑admin agreement (8-0)
• Approved $90,695 GTS testing and inspection services contract (8-0)
• Approved $770,187 Nabholz contract amendment for Phillips Park (8-0)
• Approved Ordinance 2025-104 modifying large power billing process (8-0)

Utility Board

The Utility Board will discuss an electric cost of service study and vote on two ordinances. One ordinance modifies the large power billing process for campuses to prevent double billing. The other waives competitive bidding to purchase 15 kV substation switches for $54,450. No budget adjustments are needed.

• Informational discussion on Electric Cost of Service Study results
• Ordinance modifying large power billing process for campuses to avoid double billing on demand rate
• Ordinance waiving competitive bidding to purchase 15 kV substation switches for $54,450 plus tax

The board approved the minutes from the May 6, 2025 meeting by a 3-0 vote. It approved an amendment to the Large Power Ordinance to modify the campus billing process, with no budget adjustment, also by a 3-0 vote. The board approved waiving competitive bidding to purchase 15 kV substation switches for $54,450 plus tax, again by a 3-0 vote.

• Approved May 6 minutes (3-0)
• Approved amendment to Large Power Ordinance for campus billing (3-0)
• Approved waiver of competitive bidding to purchase 15 kV substation switches for $54,450 (3-0)

Planning Commission

The Planning Commission will review several final and preliminary plats for residential and corporate developments. The body will also discuss land use alignment policy and a rezoning request for a property on SE J St.

• Rezoning of 1703 SE J St from R-1 and A-1 to C-3 Mixed-Use Commercial
• Walmart Campus Phase 17 and 18 Final Plats
• Walnut Grove Ph III Final Plat along SW Crabapple St
• Woodlands Crossing Ph. II Final Plat east of Morning Star
• Opal Park's off-site improvements at Regional Airport Road and Barron Road

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Committee will consider approving its April meeting minutes and receive informational updates on a tree canopy project and a landscape award. No votes on ordinances or spending are scheduled; the agenda is largely procedural.

• Approval of April 2025 meeting minutes
• PlanIT Geo Tree Canopy Update (informational)
• Landscape Award (informational)

Board of Adjustment

The Board of Adjustment will meet to approve previous meeting minutes and discuss a variance request. The primary item is a request regarding setback standards for a property in the Downtown Neighborhood District.

• Variance request for Icebreaker LLC at 604 Southwest 5th Street (VAR25-0008) regarding Section 401.07 DN Districts Setback Standards

Finance Committee

The Finance Committee will discuss an informational update on the solid waste and recycling contract competitive bid timeline and review first quarter cashflows and financials. The committee will then consider a series of items for recommendation to the City Council, including an ordinance authorizing the issuance of sales and use tax bonds for capital improvements and resolutions for various equipment purchases, bid awards, and contract amendments.

• Ordinance authorizing $921,778 for 48" transmission main valves for Hwy 112 relocation
• Resolution to award $111,300 for Lawrence Plaza Splash Pad resurface to Epoxy Coating Specialist
• Ordinance waiving competitive bid for $81,834 Sports Champ Field Groomer purchase
• Resolution to award $62,230 for soccer uniforms to Challenger Teamwear
• Discussion of solid waste and recycling contract competitive bid and timeline

City Council

The Bentonville City Council will consider a bond issuance for capital improvements, multiple proclamations, and several rezonings. Notable actions include a $921,778 contract for water transmission main valves, a bid award for soccer uniforms ($62,230), and a resolution to declare police firearms as surplus. The agenda also includes public hearings on easement and right-of-way vacations.

• Ordinance authorizing 2025 sales and use tax bonds for capital improvements
• Resolution awarding bid for 48" transmission main valves to DeZurik Inc. for $921,778
• Public hearing and ordinance vacating utility easement at Lot 51 of Dicksons Addition
• Rezoning of S3 Ventures LLC at SW Regional Airport Blvd and SW Chickadee St from A-1/C-2 to C-3
• Resolution awarding bid for soccer uniforms to Challenger Teamwear for $62,230

The council unanimously approved Ordinance 2025‑85, authorizing the issuance of sales and use tax bonds to finance capital projects. It also approved a series of procurement resolutions, including fire equipment, a crew‑cab truck, lawn mowers, and a splash‑pad resurfacing contract. The Utility Board approved several contract amendments, and the council adopted zoning changes for a mixed‑use development.

• Approved fire equipment purchase using ACT 833 funds (Resolution 5‑13‑25 B) (8‑0)
• Approved bid award for half‑ton 4WD crew cab truck to Superior Chevrolet GMC (Resolution 5‑13‑25 C) (8‑0)
• Approved purchase of four SCAG Cheetah mowers for $65,323.16 (Resolution 5‑13‑25 H) (8‑0)
• Approved Lawrence Plaza Splash Pad resurfacing contract for $111,300.03 (Resolution 5‑13‑25 I) (8‑0)
• Approved Ordinance 2025‑85 authorizing sales and use tax bonds for capital improvements (8‑0)
• Approved ordinance waiving competitive bidding to purchase Sports Champ Field Groomer for $81,834.28 (8‑0)
• Utility Board approved water and wastewater rate analysis contract amendment up to $35,860 (4‑0)
• Approved zoning change to C‑3 mixed‑use commercial for S3 Ventures LLC (Ordinance 2025‑95) (8‑0)

Library Advisory Board

The Library Advisory Board will discuss forming an ad hoc committee for the Emerging Leader Service Award, receive updates on library programs, summer reading, and compact shelving repairs, and hear reports on expansion/renovation, Friends, and Foundation.

• Formation of ad hoc committee for Emerging Leader Service Award (seeking 2-3 members)
• Library report includes Summer Reading Club and compact shelving repairs in genealogy department
• Expansion/Renovation update
• Friends of the Bentonville Library report
• Bentonville Library Foundation report

The Library Advisory Board approved the minutes from the April 2, 2025 meeting. No other formal votes or approvals were recorded; the board discussed upcoming programs, a $15,000 shelving repair, and various library projects.

• Approved April 2, 2025 meeting minutes (as presented)

Utility Board

The Utility Committee is reviewing several infrastructure contracts and a request from Cave Springs to expand its water service area. The board will discuss boundary limits near S Morningstar Road and Phillips Cemetery Road and vote on multiple resolutions for utility upgrades.

• Bid award to DeZurik Inc. for 48' Transmission Main Valves in the amount of $921,778.00
• Contract amendment with Raftelis Finances Consultants, Inc. not to exceed $35,860.00
• Change Order No. 1 for Parks Maintenance Facility sanitary sewer line upsize for $45,164.74
• Ordinance to waive competitive bidding for 750 Underground Wire from Stuart Irby
• Resolution establishing a Memo of Understanding for contractor requested outages

The board approved a water and wastewater rate analysis and financial plan. It also waived competitive bidding to order 750 underground wire, adopted a memo of understanding for contractor‑requested outages, approved a change order for the Parks Maintenance Facility, and awarded the contract for a 48‑foot transmission main valve. All five actions passed unanimously (4‑0).

• Approved Water and Wastewater Rate Analysis and Financial Plan (4-0)
• Approved Ordinance to Waive Competitive Bidding for 750 Underground Wire (4-0)
• Approved Memo of Understanding Concerning Contractor Requested Outages (4-0)
• Approved Change Order No. 1 for Parks Maintenance Facility (4-0)
• Approved Award of Bid IFB‑25‑11 for 48’ Transmission Main Valve Procurement (4-0)

Planning Commission

The Bentonville Planning Commission will hold public hearings on several rezoning requests, conditional use permits for a music venue and a childcare facility, and a subdivision preliminary plat. The consent agenda includes lot splits and plats. Old business includes a planned residential development amendment and a rezoning.

• Dave Peel Music Venue Conditional Use Permit for an outdoor venue in Downtown Core
• McAulay Place Childcare Facility Conditional Use Permit at 797 SW I Street
• S3 Ventures LLC rezoning from A-1/C-2 to C-3 at SE corner of SW Regional Airport Blvd and SW Chickadee St
• Recchia rezoning from R-1 to DN-2 at 301 SE B St
• Uncommon Developers Planned Unit Development amendment at Central and Battlefield

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will review tabled items including Osage Hills road connectivity, stop signs in Creekstone Subdivision, and no-thru-truck signage. New business includes a construction zone request by Crossland Heavy Contractors on SW 8th Street for truss bridge work, and several street closure requests for special events such as the Strider Enjoy Cup, Little & Big Sugar races, Bentonville Library events, and the Bentonville Together celebration.

• Construction zone request by Crossland Heavy Contractors on SW 8th Street for the 8th St. Gateway Park project (LSD23-0047)
• Street closure for Strider Enjoy Cup: Main Street from Legion Lane to Central and 2nd Street from Main to Neighborhood Market on October 11
• Little Sugar finish fest road closures on NW 2nd St and N. Main St. on October 11-12
• Big Sugar finish fest road closures on NW 2nd St on October 17-18
• Bentonville Library requests for street closures on Main Street for OZ Kids Bike & Book Fest (June 28) and GeekCon (September 20)

The committee approved a construction zone on SW 8th Street for Crossland Heavy Contractors and authorized several street closures for upcoming events, including the Strider Enjoy Cup, Little & Big Sugar festivals, and library activities. It also approved installation of two four‑way stop signs in Creekstone Subdivision, with funding conditions for decorative poles. Two items were tabled for further study: the Osage Hills road connectivity review and the No‑Thru‑Truck signage. All approvals were passed by voice vote except the Strider Enjoy Cup closure, which passed 8‑1.

• Approved construction zone on SW 8th Street (Melissa Drive east to SW I Street) – voice vote
• Approved two four-way stop signs in Creekstone Subdivision, POA to fund decorative poles – voice vote
• Approved signage for Nomad route from Regional Airport to Sears Road – voice vote
• Approved street closures for Strider Enjoy Cup on Oct 11 (Main St & 2nd St) – 8-1 vote
• Approved street closures for Little & Big Sugar events (Oct 11‑12, Oct 17‑18) – voice vote
• Approved library event closures for OZ Kids Bike & Book Fest and GeekCon – voice vote
• Approved parking space closures on Central Ave for Bentonville Together (up to five spaces) – voice vote
• Tabled Osage Hills road connectivity review and No‑Thru‑Truck signage for one month – voice vote

Board of Adjustment

The Board of Adjustment will consider a variance request from Icebreaker LLC for property at 604 Southwest 5th Street. The variance seeks relief from setback standards in the Downtown Neighborhood District as outlined in Section 401.07(e) of the Zoning Code. The board will also approve minutes from the March 26 meeting.

• Variance application (VAR25-0008) by Icebreaker LLC for 604 Southwest 5th Street regarding DN District setback standards

Public Art Advisory Board

The Public Art Advisory Committee will approve minutes and a financial report, then discuss old and new business. Old business includes a mural at Thaden School, maintenance planning, the PAAC Race, and a bus shelter grant. New business covers an extension of Tim Ernst's photography exhibit and promotion for the Essence of Being sculpture. Current project updates include roundabout art installations and the Fish of Bentonville project.

• Thaden School Urban Studies Library Mural
• Final Condition Assessment - Maintenance Planning
• Bus Shelter Grant / Storm Wood Repurpose
• Extension of Tim Ernst Photography in City Hall
• J and John DeShields Roundabout and Water Tower Rd Roundabout updates

The Public Art Advisory Board approved the March 25, 2025 meeting minutes unanimously. It allocated up to $50,412 for repairing and maintaining artwork this year, also unanimously. The board extended the Tim Ernst photography display in City Hall for one additional year at no cost to the city.

• Approved March 25, 2025 minutes (6-0)
• Approved $50,412 allocation for artwork repair and maintenance (7-0)
• Extended Tim Ernst photography agreement for one year at no cost (7-0)
• Motion to adjourn passed (6-0)

Finance Committee

The Finance Committee will review resolutions for equipment purchases and contract amendments. The body is considering budget adjustments for city pay plans and utility infrastructure projects.

• Purchase of 18 softball/baseball awnings from Swift Recreation LLC for $79,355.09
• Amendment to 2025 City of Bentonville Pay Plan with a $141,415.50 budget adjustment
• Increase of $500,000.00 to the Calcon Inc. water service line replacement agreement
• Amendment to Hawkins-Weir Engineers, Inc. wastewater study for an additional $2,637,000.00
• Informational reports on Ozark Regional Transit Quarter 1 and Bond Project Policies

City Council

The City Council will consider several resolutions and ordinances, including a $2.6 million increase to a wastewater treatment feasibility study contract, a $141,415.50 pay plan amendment, and a $79,355.09 purchase of softball/baseball awnings. A public hearing is scheduled to vacate a street right-of-way at Lot 6 of Walmart Layout Subdivision. Two other public hearings are set for May 13 to vacate a utility easement and a street right-of-way.

• Resolution authorizing amendment to Hawkins-Weir wastewater treatment feasibility study, increasing contract by $2,637,000 to total $9,144,000
• Ordinance amending 2025 pay plan with budget adjustment of $141,415.50
• Resolution authorizing purchase of 18 softball/baseball awnings from Swift Recreation LLC for $79,355.09
• Public hearing and ordinance vacating street right-of-way at Lot 6, Walmart Layout Subdivision (VAC25-0009)
• Resolution authorizing TAP grant application to extend Arkansas Missouri Trail

The council approved several contracts and resolutions, including a $9.14 million amendment to a wastewater treatment feasibility study and a $500,000 increase to a water service line contract. It also authorized the purchase of softball/baseball awnings, a grant application for the Arkansas‑Missouri Trail, and set public hearings for two easement vacancies. Ordinances adjusting the city pay plan, sick‑time policy, and creating a new lot in Elzey’s Subdivision were also adopted. All motions passed unanimously.

• Approved $79,355.09 purchase of softball/baseball awnings (8-0)
• Authorized application for ARDOT TAP grant for Arkansas‑Missouri Trail (8-0)
• Set public hearing May 13 to vacate Utility Easement (VAC25-0008) (8-0)
• Set public hearing May 13 to vacate Street Right of Way (VAC25-0010) (8-0)
• Approved amendment to water service line contract, increasing $500,000 (8-0)
• Approved $9,144,000 amendment to wastewater treatment feasibility study (8-0)
• Approved Ordinance 2025-81 adjusting 2025 pay plan with $141,415.50 budget adjustment (8-0)
• Approved Ordinance creating new lot in Elzey’s Subdivision (8-0)

Tree & Landscape Advisory Board

The committee will meet to approve previous minutes and receive informational updates. Discussions include a recap of the tree giveaway and updates on library and educational events.

• Approval of March minutes
• Tree Giveaway recap
• Library Event update
• Educational Events update

The board unanimously approved the March meeting minutes. The board directed city staff to contact Compton Gardens and other municipalities to explore increasing the number of trees for the upcoming giveaway, with a follow‑up discussion planned for the October event. Staff were also tasked with organizing a summer speaking event on native plants and creating a “tree bingo” activity in partnership with the library and Parks department.

• Approved March minutes (unanimous)
• Directed staff to contact Compton Gardens about increasing tree supply
• Directed staff to contact other city tree committees for best practices
• Planned follow‑up discussion on new giveaway rules for October
• Assigned staff to arrange a summer speaking event on native plants
• Assigned staff to develop a “tree bingo” activity with library and Parks

Utility Board

The Utility Committee will consider two resolutions that adjust the city budget. One resolution would increase the IDIQ water service line replacement contract with Calcon Inc. by $500,000. The other resolution would amend the professional services agreement with Hawkins‑Weir Engineers, Inc., raising the wastewater treatment capacity feasibility study to a total of $9,144,000. Both items require mayor and clerk authorization.

• Resolution to amend IDIQ contract with Calcon Inc., adding $500,000 for water service line replacement
• Resolution to amend Hawkins‑Weir Engineers contract, increasing amount by $2,637,000 to total $9,144,000 for wastewater treatment study

The board approved the April 1, 2025 meeting minutes. It adopted a resolution amending IFB‑24‑70 for the Calcon Inc. water service line replacement agreement. It also approved a resolution to fund the Hawkins‑Weir wastewater treatment capacity feasibility study amendment. The meeting was then adjourned.

• Approved April 1 minutes (4-0)
• Approved amendment to IFB‑24‑70 water service line replacement agreement (4-0)
• Approved Hawkins‑Weir wastewater treatment capacity feasibility study amendment (4-0)
• Adjourned meeting (4-0)

Planning Commission

The Planning Commission will hold public hearings on conditional use permits for the Bentonville Film Festival and a restaurant, as well as two rezoning requests. They will also consider a consent agenda of six development items, vote on Opal Park off-site improvements, and discuss a proposed ordinance to set minimum lot size and frontage for attached single-family dwellings in the R-2 zone. An update on sewer basin capacity will be presented.

• Bentonville Film Festival conditional use permit for long-term temporary use at 507 SE E Street (The Momentary)
• Desi District restaurant conditional use permit at 2301 SW Regional Airport Blvd
• Suen Rezoning from R-E to DN-1 at 515 NW D St
• Recchia Rezoning from R-1 to DN-2 at 301 SE B St, with staff requesting tabling for modified legal description
• Proposed ordinance setting 25' minimum frontage and 2,500 SF minimum lot area for attached single-family dwellings in R-2 zone

Finance Committee

The Finance Committee will review several resolutions regarding city contracts and budget adjustments. Key items include water and sewer maintenance agreements and amendments to the CDBG Consolidated Plan.

• Bid IFB-25-32 for water and sewer maintenance awarded to Hickman Underground, LLC, not to exceed $500,000.00
• Contract amendment for Mo-Ark Utilities water service line replacement increasing the amount by $500,000.00
• Professional services agreement with Raftelis Finances Consultants, Inc. for water and wastewater capacity fee analysis not to exceed $59,600.00
• Bid IFB-25-18 for airport mowing services awarded to Luttrell Enterprises at $5,326.91 per mowing cycle
• Substantial amendment to the 2023-2027 Consolidated Plan and 2023 Annual Action Plan for the CDBG Program

City Council

The Bentonville City Council will hold a public hearing and vote on an ordinance to vacate a utility easement at Lot 1 of Mason Addition. The council will also consider resolutions and ordinances covering budget adjustments, contract awards, and several rezoning actions recommended by the Planning Commission. Additional items include proclamations, appointments, and utility board contract approvals.

• Public Hearing and Ordinance Vacating Utility Easement (VAC25-0007) at Lot 1 of Mason Addition
• Resolution approving a $1,100 donation from the Bentonville Rotary Club with budget adjustment
• Resolution awarding bid IFB-25-15 to Emery Sapp & Sons, Inc. for asphalt materials (no budget change)
• Rezoning of Emma Properties, LLC from I-2 Heavy Industrial to DE Downtown Edge at 701 SE 5th St
• Resolution authorizing a $59,600 water and wastewater capacity fee analysis contract with Raftelis

During the April 8 regular session, the council approved a wide range of items, including a substantial amendment to the city’s 2023‑2027 Consolidated Plan for the CDBG program and several budget‑adjusting resolutions. The council also appointed members to the Active Transportation Advisory Board, set a public hearing for a street right‑of‑way vacating, and adopted multiple ordinances for rezoning, lot splits, and utility easement changes. All actions were adopted unanimously unless a specific vote count is noted.

• Approved $1,100 donation recognition from Bentonville Rotary Club (7‑0)
• Set public hearing to vacate street right of way at Walmart Layout Subdivision (7‑0)
• Awarded asphalt materials bid to Emery Sapp & Sons, Inc. (7‑0)
• Approved substantial amendment to the 2023‑2027 CDBG Consolidated Plan (7‑0)
• Appointed members to the Active Transportation Advisory Board (7‑0)
• Approved Ordinance 2025‑63 vacating a utility easement (7‑0)
• Approved rezoning of Emma Properties from Heavy Industrial to Downtown Edge (7‑0)
• Utility Board approved $500,000 amendment to water service line replacement contract (5‑0)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will discuss several informational requests regarding road safety and parking. The body is reviewing proposals for new stop signs, no-parking zones, and truck restrictions.

• Proposed valet parking zone at 110 E Central (Table Mesa)
• Request for four-way stops at Creekstone Blvd and Riverbend Road
• Request for red 'no parking' paint at 202-210 SE A Street
• Request to close four parking spaces on S Main St for Thaden Elementary construction through April 1, 2026
• Request for 'No Thru Trucks' signs on S. Nomad Road from Airport Blvd to Sears Rd

The Traffic Safety and Signage Committee approved a no‑parking signage and striping plan for the alley behind the townhouses near the new Motto Hotel. It also approved the closure of four parking spaces on S. Main St. for Thaden Elementary construction through April 1 2026. The committee tabled the valet‑parking zone proposal and the Creekstone subdivision four‑way stop request, and postponed the No Thru Trucks signage request for one month.

• Tabled valet parking zone proposal (voice vote)
• Approved no‑parking signage and striping for townhouse alley (voice vote)
• Approved closure of four S. Main St. parking spaces for Thaden Elementary construction (voice vote)
• Tabled Creekstone subdivision four‑way stop request (voice vote)
• Tabled No Thru Trucks signage request (voice vote)

Committee of the Whole

The City Council will consider a zoning amendment to prohibit gas stations, drive-in restaurants, and drive-throughs in the C-3 Mixed-Use Commercial District, along with several rezonings, a library expansion financial overview, and a Global Home Office project addendum. Other actions include awarding contracts for asphalt materials, airport mowing, and water/sewer maintenance, as well as appointing members to the Active Transportation Advisory Board. Public hearings are set for vacating utility easements and street rights-of-way.

• C-3 Mixed Use Zoning District Amendment to ban gas stations, drive-in and drive-through restaurants citywide
• Rezoning of 701 SE 5th Street from I-2 Heavy Industrial to DE Downtown Edge
• Resolution approving Addendum 7 to the Global Home Office Project Master Development Agreement
• Resolution awarding bid IFB-25-15 for asphalt materials to Emery Sapp & Sons for street repairs (unit prices attached)
• Ordinance creating a new Construction Board of Appeals and setting membership standards

Airport Advisory Board

The Airport Advisory Board will receive status reports on geese control and current engineering projects. The board will discuss updates regarding hangar developments and a lease renegotiation for 2550 SW Aviation Street.

• Westside Hangar Development
• Eastside Hangar Development
• 2550 SW Aviation Street Lease Renegotiation
• Utility Poles on SW H Street
• Game Aerospace and Neighborhood One updates

The Airport Advisory Board voted to approve the minutes from the March 6, 2025 meeting. Members confirmed the next board meeting for Thursday, May 1, 2025 at 3:00 pm. A motion to adjourn the April 3 meeting was also passed.

• Approved March 6, 2025 minutes (motion passed)
• Scheduled next board meeting for May 1, 2025 at 3:00 pm (all members confirmed)
• Adjourned the April 3 meeting (motion passed)
• Deferred discussion of the 2550 SW Aviation Street lease renegotiation to the May meeting

Library Advisory Board

The Library Advisory Board will receive a financial review of the library expansion/renovation project, which will be shared with the City Council on April 7. The board will also discuss school outreach opportunities at several local elementary schools and hear reports from the Friends of the Library and the Library Foundation. A reminder will be given about the Congressional Art Competition hosted at the library from April 16–23.

• Congressional Art Competition hosted at BPL: April 16–23, award presentation by Congressman Steve Womack on April 23
• School outreach events: Apple Glen Elementary International Night (April 11), Mary May Jones Culture Night (April 11), Vaughn Elementary STEM Night (April 17), Centerton Gamble Literacy Night (May 1)
• Expansion/renovation financial review to be presented to City Council April 7 at 6 PM
• Friends of the Bentonville Library report
• Bentonville Library Foundation report

The Library Advisory Board approved the March 5, 2025 meeting minutes after a motion and second. The board also assigned Cynthia Cochran to lead a small committee that will review candidates for the Emerging Leader service award and report back for final selection. No other formal actions were taken.

• Approved March 5, 2025 meeting minutes (motion by Cynthia Cochran, seconded by Michele Stamps Prichett)
• Appointed Cynthia Cochran to lead Emerging Leader award selection committee

Utility Board

The Utility Board will review several resolutions regarding infrastructure maintenance and utility relocation. The meeting includes a proposal for a water and wastewater capacity fee analysis and an agreement for the Hwy 112 relocation project. The board will also consider contract awards and amendments for water service line replacements.

• Award of IFB-25-32 to Hickman Underground, LLC for water and sewer maintenance not to exceed $500,000.00
• Amendment to IFB-24-70 for Mo-Ark Utilities to increase water service line replacement funding by $500,000.00
• Professional services agreement with Raftelis Finances Consultants, Inc. for water and wastewater capacity fee analysis not to exceed $59,600.00
• Amendment 1 to ARDOT Utility Relocation Agreement for Hwy 112 (Springdale Bypass)
• Informational presentation on Electric Cost of Service Study

The board approved the minutes from the March 4, 2025 meeting. It adopted a resolution to amend the ARDOT utility relocation agreement for Highway 112. The board also approved a water and wastewater capacity fee analysis, a bid award for water and sewer maintenance work, and an amendment to the water service line replacement agreement. All actions were approved unanimously.

• Approved March 4, 2025 minutes (5-0)
• Approved ARDOT utility relocation amendment for Hwy 112 (5-0)
• Approved Water and Wastewater Capacity Fee Analysis (5-0)
• Approved award of IFB-25-32 IDIQ for water and sewer maintenance work (5-0)
• Approved amendment of IFB-24-70 IDIQ Water Service Line Replacement Agreement with Mo-Ark Utilities (5-0)
• Adjourned meeting (unanimous)

Planning Commission

The Planning Commission will hold public hearings on rezonings, a new lot size standard for attached single-family dwellings in the R-2 zone, and an Early Build Ordinance. They will also discuss off-site improvements for Opal Park and consider waivers for Catalyst Church's large-scale development.

• Establishing a lot size standard for attached single-family dwellings in the R-2 Medium Density Zone (public hearing)
• Rezoning of 801 SE G Street and 802 SE H Street from R-1 to Downtown Edge (Whitebox @ Market LLC)
• Rezoning of 804 SE H Street from R-1 to Downtown Edge (Sumalinog)
• Rezoning of 10592 Phillips Cemetery Road from A-1 to R-1 (Banwarth)
• Discussion of off-site improvements for Opal Park (PP23-0003)

Board of Adjustment

The Bentonville Board of Adjustment will meet to approve minutes from the March 12 meeting and consider a variance request for a property at 450 Northwest Loblolly Lane. The request involves a setback standard issue in the Downtown Neighborhood district.

• Approval of March 12th meeting minutes
• HamHane LLC Variance request (VAR25-0007)
• 450 Northwest Loblolly Lane property
• Section 401.07 Zoning Code variance
• Downtown Neighborhood (DN) district regulations

Public Art Advisory Board

The Public Art Advisory Committee will vote on a proposed amendment to remove the Singing Kites project from the 2025 Strategic Plan, vote on an unsolicited proposal for Vivid Uplift by Milan Kovacevic, and approve a budget for inventory management software. They will also discuss the Bentonville Schools/Crystal Bridges Partnership, current roundabout projects, and a mural at Thaden School.

• Vote on proposed amendment to remove Singing Kites from 2025 Strategic Plan
• Vote on unsolicited proposal 'Vivid Uplift' by Milan Kovacevic
• Approval of budget for inventory management software
• Discussion of Bentonville Schools/Crystal Bridges Partnership
• Update on J and John DeShields Roundabout and Water Tower Rd Roundabout projects

The Public Art Advisory Board approved setting aside up to $4,000 for inventory management software and revised the wording for the Water Tower Rd roundabout artwork. It voted to take no action on the Vivid Uplift and Make Music proposals. The board also authorized outreach to artists for the Water Tower Rd roundabout and adjourned the meeting.

• Approved minutes from Jan. 28, 2025 (4-0)
• Approved up to $4,000 for inventory management software (5-0)
• Approved revision of wording for Water Tower Rd roundabout artwork (5-0)
• Denied action on Vivid Uplift proposal (5-0)
• Denied action on Make Music proposal (5-0)
• Authorized outreach to Megafauna and Today for Water Tower Rd roundabout (5-0)
• Adjourned meeting (5-0)

Tree & Landscape Advisory Board

The Tree and Landscape Advisory Committee will meet to approve January minutes and receive informational updates on tree giveaways, educational events, and a book dedication. The public may join the meeting via Zoom.

• Approval of January minutes
• Tree Giveaway Informational
• Educational Events Informational
• Book Dedication Informational
• Public may join via Zoom

The board unanimously approved the January meeting minutes. The proposed First Friday event on April 4 was cancelled due to a lack of volunteers. The meeting was then adjourned by unanimous vote.

• Approved January minutes (unanimous)
• Cancelled First Friday event for April 4 (volunteer shortage)
• Adjourned meeting (unanimous)

Planning Commission

The Bentonville Planning Commission will hold public hearings on several rezoning requests, including a change from heavy industrial to downtown edge, and a conditional use permit for Bike Fest 2025. The consent agenda includes property line adjustments and lot splits. Also up for discussion are a drainage manual waiver and an old business item on Freddy's Frozen Custard.

• Bike Fest 2025 Conditional Use Permit at 1807 SW 2nd Street for long-term temporary use in PUD
• Emma Properties Rezoning of 701 SE 5th Street from I-2 Heavy Industrial to DE Downtown Edge
• Limestone LLC Rezoning of SW 41st Street and SW Ranch Road from PUD to R-3 Multifamily
• Johnson Rezoning of 701 SW 2nd Street from R-1 to DN-2
• C3 Mixed Use Zoning District Ordinance Amendment

Board of Adjustment

The Board of Adjustment will hold a public hearing and vote on a variance request from Hotel Ventures Bentonville LLC for Walmart campus signage at 1308 Southeast 8th Street regarding height and area regulations. The board will also receive an administrative approval update on a variance at 403 Magnolia Drive, where side yard fencing was limited to 7 feet and backyard fence to 8 feet. The meeting includes approval of the February 26 minutes and other procedural items.

• Variance request for Walmart campus signage at 1308 SE 8th St (VAR25-0006) regarding sign height and area regulations
• Administrative approval of variance at 403 Magnolia Dr (VAR25-0004) with fencing height limits of 7 ft side yard, 8 ft backyard
• Approval of February 26 Board of Adjustment meeting minutes

Finance Committee

The Finance Committee will discuss 13 items including a water rate ordinance tabled from the Feb 25 Council meeting, several grant applications and budget adjustments, and contracts for mowing and repairs. Key items include a $2,080,350 Climate Pollution Reduction Grant for Town Branch Creek, a $568,256 transit agreement with Ozark Regional Transit, and a $592,800 contract for Greenhouse Road acquisition. The committee also considers awarding bids for mowing and storm damage repair.

• Ordinance amending water rates (tabled from Feb 25 Council meeting)
• Resolution accepting $2,080,350 Climate Pollution Reduction Grant for Town Branch Creek
• Ordinance approving 2025 Public Transit Agreement with Ozark Regional Transit for $568,256
• Resolution approving RFQ-24-48 for Greenhouse Road acquisition services with Olsson for $592,800
• Resolution awarding IFB-25-08 for Orchards Park cedar arbor repair to Milestone Construction

City Council

The Bentonville City Council will vote on a tabled ordinance to set new water rates, consider multiple resolutions including a $592,800 contract for Greenhouse Road acquisition services, and approve a $568,256 transit agreement with Ozark Regional Transit. Several rezoning, lot splits, and airport land leases are also on the agenda. Public hearings on utility easement vacations and alley/street right-of-way vacations are scheduled.

• Ordinance adopting new water rates (tabled from Feb 25)
• Resolution for Greenhouse Road acquisition services with Olsson, $592,800
• Ordinance approving 2025 Public Transit Agreement with Ozark Regional Transit, $568,256
• Resolution approving artwork 'Fish of Bentonville' on two sewer mains in Town Branch Park
• Rezoning of 401 SE G Street from R-ZL to DN-2 (downtown medium density residential)

Committee of the Whole

The Bentonville Committee of the Whole and City Council will meet over two days (March 10-11) to discuss and vote on several items. Notable actions include adopting new water rates, accepting a $2,080,350 Climate Pollution Reduction Grant for Town Branch Creek, and approving transit, road, and airport lease agreements. Several rezoning and subdivision plats are also up for final approval.

• Ordinance adopting new water rates for Bentonville (tabled from Feb. 25 meeting)
• Resolution accepting $2,080,350 Climate Pollution Reduction Grant for Town Branch Creek
• Ordinance approving $568,256 public transit agreement with Ozark Regional Transit
• Resolution awarding $592,800 to Olsson for Greenhouse Road acquisition services
• Final plat for I-14 Subdivision on Southwest I Street and two rezoning requests (Gemper and Kaler)

Airport Advisory Board

The Board will hear status reports on geese control, engineering and construction projects, and field operations. City updates include snow removal and relocation of AWOS/RTR equipment. The Board will also discuss future priorities such as the Westside Access Road and fencing.

• Geese control status report from Robin Fields and Maverick
• Engineering and construction updates on current airport projects
• Snow removal update and AWOS/RTR relocation
• Discussion of Westside Access Road and fencing
• Airport development priorities

Library Advisory Board

The Library Advisory Board will hear a library report on an author visit and the annual city report, receive a renovation update including floor rework and furniture deliveries, and discuss school outreach opportunities. No votes are scheduled; the meeting is mainly for discussion and updates.

• Author visit: Ginny Meyers Sain on March 15 at 6 p.m., sponsored by Friends of the Library
• BPL submitted accomplishments and photos for the city’s annual financial report
• Renovation update: linoleum floor rework April 14-19, meeting rooms opened March 1
• School outreach: sign-ups for Willowbrook Culture Fair, Vaughn STEM Night, Centerton Literacy Night
• Congressional Art Competition exhibit April 16-23 with award presentation by Congressman Steve Womack

Planning Commission

The Bentonville Planning Commission Steering Committee met to review the draft Unified Development Code (UDC) and its alignment with the Future Land Use Plan (FLUP). Members discussed the proposed zoning districts, translation policy, use‑matrix structure, and submittal review authority, and gathered feedback for a public‑engagement plan slated for June. No formal decisions were recorded; the focus was on understanding and gathering input.

• Review of Adoption FLUM and Zoning Code Alignment Policy
• Translation policy discussion
• Review draft elements of the UDC and FLUP alignment
• Review use matrix structure and simplification
• Discuss submittal review authority goals

Utility Board

The Utility Committee will vote on three items: an ordinance waiving competitive bidding to purchase a 69-KV substation breaker for $76,097.03, an ordinance waiving competitive bidding to order 750 underground wire, and a resolution to authorize a $93,482.00 sewer flow monitoring contract with TREKK Design Group. A budget adjustment is required for the substation breaker purchase, funded by a $600,000 payment from AEP.

• Ordinance to waive competitive bidding and purchase a 69-KV substation breaker for A Sub expansion at $76,097.03, with a budget adjustment
• Ordinance to waive competitive bidding to order 750 underground wire from Stuart Irby (prices and quantities attached)
• Resolution authorizing sewer flow monitoring agreement with TREKK Design Group for $93,482.00, covering 9 flow monitors and 6 rain gauges
• Approval of minutes from February 18, 2025

Planning Commission

The Planning Commission will hold public hearings on a conditional use permit for a religious facility, four rezonings, and a planned residential development. The consent agenda includes final plats, lot splits, and large-scale developments for Freddy's Frozen Custard and Hangers at Thaden Field. New business addresses the Aadhira Townhomes and improvements to the Bentonville Water Resource Recovery Facility. The commission will also discuss Phase II of Plan Bentonville, focusing on zoning and development code revisions.

• Johnston Conditional Use Permit for a religious facility at 1402 Shane Lane
• Gemper Rezoning from R-ZL to DN-2 at 401 SE G Street
• Kaler Rezoning from R-1 to DN-2 at 212 SW C Street
• Freddy's Frozen Custard Large Scale Development at 3308 SW 14th Street
• Bentonville Water Resource Recovery Facility Improvements Large Scale Development

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee is discussing several informational requests for event-based road closures and traffic control. The body is also reviewing signage and signal timing requests for school zones and downtown intersections.

• Request for four-way stop and crosswalk at NW 5th & NW C Streets
• Proposed 'No Right Turn' and 'No Left Turn' signs at MLK and Brave Lane for Apple Glen Elementary
• Request to close North Main Street between W Central Ave and N Main Street on March 14 from 9am to 3pm
• Proposal for dedicated valet and loading zones at 110 E Central
• Request for 'No Right Turn on Red' signs and signal phasing changes at SW I St & SW 8th St

Board of Adjustment

The Bentonville Board of Adjustment will hear two variance requests: one for a fence height at 403 Magnolia Drive (VAR25-0004) and one for sign regulations at 3503 Northwest Marquess Drive for the Bentonville School District (VAR25-0005). The board will also elect officers as informational business.

• Variance for fence height at 403 Magnolia Drive under Section 1100.06 (h)(1)
• Variance for sign height and area at 3503 Northwest Marquess Drive under Section 801.15
• Election of officers (informational)

Public Art Advisory Board

The Bentonville Public Art Advisory Committee will vote on the 2025 Strategic Plan, assign project advisors for the Singing Kites new proposal and the J and John DeShields Roundabout, and decide on funding for the Welcome to Northwest Arkansas initiative and an unsolicited proposal titled Vivid Uplift. Updates on ongoing projects like the Sewer Main at Town Branch and Bentonville Bat will also be presented.

• Vote on 2025 Strategic Plan
• Vote on Singing Kites new proposal and assign project advisor
• Assign project advisor for J and John DeShields Roundabout
• Vote on funding for Welcome to Northwest Arkansas
• Vote on unsolicited proposal Vivid Uplift by Milan Kovacevic

Finance Committee

The Bentonville Finance Committee will discuss and vote on four items, including a $55 million grant from the Arkansas Natural Resources Commission for upgrades to the city's Water Resource Recovery Facility. They will also consider a new water rate ordinance, signatory authority for related funding documents, and a change order for sewer lining work.

• Ordinance adopting new water rates for the City of Bentonville
• Resolution accepting $55,000,000 from Arkansas Natural Resources Commission for Water Resource Recovery Facility improvements
• Resolution authorizing Mayor and City Clerk to execute documents for ANRC water/wastewater funding
• Resolution authorizing Change Order No. 1 with Gulf Coast Underground, LLC for $52,395 to address groundwater infiltration in CIPP sewer lining project

City Council

The City Council will consider accepting a $55,000,000 grant from the Arkansas Natural Resources Commission for improvements at the Water Resource Recovery Facility, as recommended by the Utility Board. A separate ordinance would amend water rates, also supported by the Utility Board. Other items include declaring 12 police vehicles as surplus for trade, setting public hearings for easement vacations, and appointing Hayes Wade to the Airport Advisory Board.

• Resolution to accept $55,000,000 financial assistance from Arkansas Natural Resources Commission for Water Resource Recovery Facility improvements
• Ordinance amending water rates under Section 98-356 of the City Municipal Code (Utility Board unanimously supports)
• Resolution declaring 12 police department vehicles as surplus for trade with Superior Automotive Group
• Public hearing and ordinance to vacate a utility easement at Lot 18 of Crystal Bridges Museum Addition (VAC25-0001)
• Change Order No. 1 with Gulf Coast Underground LLC for $52,395 to address groundwater infiltration in CIPP sewer lining project

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Committee will consider approving January minutes and receive informational updates on the upcoming tree giveaway, educational events, and a book dedication. No binding decisions are expected.

• Introduction of a new committee member
• Approval of January meeting minutes
• Informational update on Tree Giveaway
• Informational update on Educational Events
• Informational update on Book Dedication

Utility Board

The Utility Board will vote on a resolution to accept $55,000,000 in financial assistance from the Arkansas Natural Resources Commission for improvements at the city's Water Resource Recovery Facility. It will also consider resolutions granting the mayor and city clerk authority to sign ANRC‑related documents and to amend the contract for the SE 14th St CIPP sewer lining project by $52,395. An informational workshop on water and wastewater rate analysis and a potential rate‑increase ordinance will be presented. No budget adjustments are required for any of these items.

• Resolution to accept $55,000,000 financial assistance from Arkansas Natural Resources Commission for water resource recovery facility improvements
• Resolution granting the mayor and city clerk signatory authority for ANRC‑funded water and wastewater projects
• Resolution to amend IFB‑24‑68, increasing Gulf Coast Underground contract for SE 14th St CIPP sewer lining project by $52,395
• Informational workshop on water and wastewater rate analysis and potential rate‑increase ordinance (presented by Raftelis)

Planning Commission

This meeting was canceled due to snow. No decisions or discussions occurred. The agenda had items including a Bike Fest conditional use permit, a rezoning for Emma Properties, and several development plats.

• Bike Fest 2025 Conditional Use Permit at 1807 SW 2nd St
• Emma Properties Rezoning at 701 SE 5th St from I-2 to DE
• Freddy's Frozen Custard Large Scale Development at 3308 SW 14th St
• Hangers at Thaden Field Large Scale Development on SW I St
• 801 W Central Right of Way Waiver (meeting canceled)

Board of Adjustment

The Board of Adjustment will meet to review a variance request for a property located at 514 Tiger Boulevard. The board will also vote to approve the minutes from the January 8th meeting.

• Variance request (VAR24-0026) for 514 Tiger Boulevard submitted by Chad Dilday

Finance Committee

The Finance Committee will review and discuss several items from the City Council agenda, including ordinances and resolutions. They will consider establishing 2025 library fees, awarding bids for fire station repairs and vehicle maintenance, and authorizing purchases for police vehicles and parks mowing. Some items require budget adjustments.

• Ordinance establishing 2025 fees for Bentonville Public Library materials, programs, services, and facilities
• Resolution awarding $43,101.29 to Milestone Construction for Fire Station 4 storm repairs
• Resolution awarding parks mowing services to Brightview Landscape at $119,388 annually
• Ordinance waiving bidding to purchase 12 Chevrolet Tahoe police vehicles with upfitting
• Resolution authorizing $36,359.48 for fence replacement at Water Resource Recovery Facility due to May 2024 storm

City Council

The council will consider several contracts and ordinances, including a $6,405,195 agreement with Crossland Construction for a new parks and recreation maintenance facility at Memorial Park. Other items include a $150,000 contract for Creekside Park cricket field improvements, a $43,101.29 award for fire station storm repairs, and appointments to airport boards. Several zoning changes and utility easement hearings are also on the agenda.

• Resolution authorizing $6,405,195 contract with Crossland Construction for Memorial Park maintenance facility
• Resolution awarding $150,000 to Byrne & Jones Sports Construction for Creekside Park cricket field improvements
• Resolution awarding $43,101.29 to Milestone Construction for Fire Station 4 storm repairs (budget adjustment needed)
• Ordinance waiving bidding for purchase of twelve Chevrolet Tahoe police vehicles
• Rezoning of 316 Southwest D Street from R-1 to DN-2 (downtown medium‑density residential)

Committee of the Whole

The Committee of the Whole and City Council will meet on February 10-11, 2025. Key items include a second workshop on water rate analysis, several ordinances and resolutions for contracts, and multiple land-use approvals. The council will also consider a library fee ordinance and appointments to boards.

• Water rate analysis and financial plan workshop with Raftelis
• Ordinance establishing 2025 fees for Bentonville Public Library
• Resolution awarding $43,101.29 to Milestone Construction for Fire Station 4 storm repairs
• Ordinance waiving bidding to purchase 12 police vehicles from Superior Automotive Group (amount not specified)
• Resolution for $6,405,195.00 construction of parks and recreation maintenance facility at Memorial Park

Airport Advisory Board

The Airport Advisory Board will discuss a lease for 2500 SW Aviation Street with Bentonville Public Schools and a proposal for a T-hangar at 2510 SW Aviation Street. They will also receive updates on geese control, engineering projects, and fencing around Neighborhood 1. A strategic vision presentation for 3-5 year planning is scheduled.

• Geese Control Report from Robin Fields and Maverick
• Lease for 2500 SW Aviation Street with Bentonville Public Schools
• Proposal for 2510 SW Aviation Street (Open T-Hangar)
• Fencing around Neighborhood 1
• Strategic Vision 3-5 Year Planning presentation

Library Advisory Board

The Library Advisory Board is meeting to approve updates to library policies and the fee and fine schedule. The board will also receive a report on 2024 statistics and updates regarding facility renovations.

• Approval of Sensory Room, Non-Resident Term, and Makerspace and Digital Lab policies
• Approval of Meeting Room Policy
• Approval of Fee and Fine Schedule
• Update on Business Center, Community Hub and Book Club Lounge opening
• Scheduled removal and reinstallation of defective linoleum flooring in mid-April

Utility Board

The Utility Board will consider three action items: a resolution for fence repair at the Water Resource Recovery Facility ($36,359.48) funded by reserves, a resolution to amend a bid with Chemtrade Chemicals for aluminum sulfate, and an ordinance to waive competitive bidding for barscreen components at McKissic Creek Lift Station with an emergency clause. An informational workshop on water and wastewater rates will also be held.

• Resolution authorizing $36,359.48 from Utility Fund reserves for fence repair at Water Resource Recovery Facility due to 2024 storm
• Resolution to amend bid award with Chemtrade Chemicals US, LLC for continued aluminum sulfate purchase
• Ordinance to waive competitive bidding for sole-source barscreen replacement parts at McKissic Creek Lift Station (emergency clause)
• Second workshop with Raftelis on water and wastewater rate analysis and financial plan

Planning Commission

The Bentonville Planning Commission will hold a public hearing on a conditional use permit for a parking facility at 911 NW 7th Street, two rezoning requests (224 SW C and NW 10th Street), and a Future Land Use Map amendment. The consent agenda includes final plat approval for Hope Hill Subdivision on Ginn Road, lot splits on Heagerty Road and Southwest Pawhuska Street, and an extension for the John Rollow Drive Multi-Family Development. The commission will also discuss the Plan Bentonville Future Land Use Map and Alignment Policy as old business.

• Conditional Use Permit for No Limits Pediatric Therapies PLLC parking facility at 911 NW 7th Street (CU25-0002)
• Kincannon Rezoning from R-1 to DN-2 at 224 SW C (RZ25-0002)
• River Farm Capital, LLC Rezoning and FLUM amendment on NW 10th Street (RZ25-0003)
• Plan Bentonville Future Land Use Map and Alignment Policy discussion
• Approval of Hope Hill Subdivision Final Plat on Ginn Road (FP24-0016)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee is reviewing informational items including requests for street and lane closures for the 2025 Hope Run, Driving Academy of NWA training courses, First Fridays and Farmers Markets, and a parking space closure on SW A Street. No votes are scheduled; the items are presented for discussion.

• 2025 Hope Run on May 3 at Old Tiger Stadium from 7:30am
• Driving Academy of NWA requests closure of SE 35th Street between SE L & SE K on 12 dates in 2025
• First Fridays (April–October, 5am–9am) and Farmers Markets (Saturdays, 5am–2pm) street closures on Main, NE A, Central, SW 2nd Street
• Closure of 3 parking spaces on SW A St in front of The Record on May 17, 8am–midnight

Public Art Advisory Board

The Public Art Advisory Committee will vote on whether to support an Asphalt Art Grant application. They will also consider several unsolicited art proposals, including one for sewer mains at Town Branch and a bronze sculpture. Updates will be given on existing projects such as the J and John DeShields Roundabout and the Bentonville Bat. The committee will also elect a chairperson and vice chairperson.

• Vote on Asphalt Art Grant support
• Unsolicited proposals: Sewer Mains at Town Branch, A Novel Idea, SHIFT, Bronze Sculpture
• Discussion of Singing Kites project
• Condition Assessment of public art
• 2025 Work Plan review and approval

Finance Committee

The Finance Committee is reviewing 11 items for City Council action, including budget adjustments, grant receipts, and contracts. Key decisions involve a $159,345.03 workers' compensation insurance adjustment and a $174,800 sports lighting replacement at Memorial Park due to storm damage. Several sub-recipient CDBG awards and waivers of competitive bidding for ambulance equipment are also on the agenda.

• $159,345.03 budget adjustment for workers' compensation insurance for 2024 & 2025
• $174,800 agreement with Musco Sports Lighting for sports lighting replacement at Memorial Park after May 26, 2024 storm
• $10,000 each to Boys and Girls Club and NWA Continuum of Care, and $15,000 to Helen Walton Children's Enrichment Center as CDBG sub-recipient awards
• Waiver of competitive bidding for Pyxis medication management system for paramedic ambulances (sole-source from CareFusion Solutions)
• Waiver of competitive bidding to purchase Stryker Lifepak 35 cardiac monitors for four front-line ambulances and a power cot/loading system for a Braun Liberty ambulance

City Council

The Bentonville City Council will consider adopting a new 2025 Personnel Policy, approving budget adjustments for workers' compensation and a sports lighting project at Memorial Park, and awarding $35,000 in grants to local organizations.

• Adopt 2025 Personnel Policy
• Approve $159,345.03 Workers Compensation budget adjustment
• Approve $174,800.00 Memorial Park sports lighting project
• Award $10,000 to Boys and Girls Club
• Award $15,000 to Helen Walton Children's Center

Utility Board

The Bentonville Utility Committee will discuss and recommend City Council approval of an ordinance to waive competitive bidding for purchasing parts from Price Schonstrom to rebuild the Water Resource Recovery Facility Barscreen. The item is sole-source, and no budget adjustment is needed. The meeting also includes procedural items such as approval of prior minutes.

• Ordinance to waive competitive bidding for purchase of required parts to rebuild Water Resource Recovery Facility Barscreen from Price Schonstrom (sole source)

Planning Commission

The Planning Commission will hold public hearings on three rezoning requests by Edified Properties at 1202, 1204, and 1206 Convair Street, each seeking to change from low-density residential to medium-density two-family and townhome. A resolution to adopt the Plan Bentonville Future Land Use Map and Alignment Policy is also up for a public hearing. The consent agenda includes seven items: two property line adjustments, two final plats, two lot splits, and a preliminary plat. New business also includes a large-scale development for AWSOM Campus Housing with two waiver requests, and old business includes a rezoning for Beiler Family Trust and a large-scale development for Thaden Gym with parking and building waivers.

• Edified Properties rezoning: 1202, 1204, and 1206 Convair Street from R-1 to R-2 (RZ24-0048, 0049, 0050)
• Plan Bentonville Future Land Use Map and Alignment Policy resolution
• AWSOM Campus Housing large-scale development at 1100 NE J Street with two waivers (LSD24-0055)
• Beiler Family Trust rezoning at 1102 NW A Street from open space to medium density residential (RZ24-0045)
• Thaden Gym large-scale development at 201 SE 10th Street with parking and building waivers (LSD24-0046)

Tree & Landscape Advisory Board

The Tree & Landscape Advisory Board will consider approval of the November meeting minutes. The board will receive informational updates on the city’s tree survey, neighborhoods program, tree giveaway, and upcoming educational events. No other decisions are listed on the agenda.

• Approval of November minutes
• Tree Survey Update – informational
• Neighborhoods Program – informational
• Tree Giveaway – informational
• Educational Events – informational

Airport Advisory Board

The Airport Advisory Board will hold a special meeting on January 14, 2025 to discuss and vote on a lease agreement with Bentonville Public Schools for the building at 2500 SW Aviation Street. If approved, the lease will be sent to the City Council for final approval.

• Discussion and vote to approve a lease with Bentonville Public Schools for the building at 2500 SW Aviation Street
• Send approved lease to City Council for approval

Finance Committee

The Bentonville Finance Committee will discuss and recommend 16 items for the City Council, including a storm damage insurance update, multiple bid awards, budget adjustments for library technology, and waivers of competitive bidding for police and fire uniforms. Key actions involve increased spending on water infrastructure: a $1,000,000 amendment for water service line replacement contracts and two leak detection service agreements totaling $309,080.85. The committee also considers ordinance amendments to raise the competitive bidding threshold and update purchasing policies.

• Resolution to amend IFB-24-70 water service line replacement contracts by $1,000,000
• Agreement with Consulting Engineering, Inc. for $149,400.00 for leak detection services
• Agreement with Pure Technologies US, Inc. for $159,680.85 for leak detection on water transmission main
• Resolution adjusting 2025 budget for library RFID software from Bibliotheca
• Ordinance waiving competitive bidding for police uniforms from Galls, LLC

City Council

The City Council will consider a $1 million amendment to water service line replacement contracts to address water loss, along with multiple other resolutions and ordinances. Items include the final plat for a Walmart welcome center and hotel, a lease with Bentonville Public Schools at the airport, and budget adjustments for library equipment. The council will also vote on waiving competitive bidding for police and fire uniforms, medical supplies, and digital library products.

• Amendment of water service line replacement contracts by $1,000,000 to address water loss (Utility item 8)
• Final plat for Walmart Campus Welcome Center and Hotel at 1301 Southeast 8th Street (Planning item 1)
• Ordinance waiving competitive bidding for $58,500 agreement with OverDrive for library digital products (Item 8)
• Resolution authorizing building lease at 2500 SW Aviation Street with Bentonville Public Schools (Item 20)
• Budget adjustments for library adaptive technologies and equipment (Items 7 and 9)

Library Advisory Board

The Library Advisory Board will receive updates on the library's renovation, including a scheduled February 1 public opening, and discuss potential rental fees for meeting spaces. They will also hear reports from the Friends of the Library and the Library Foundation.

• Renovation public space to open February 1, 2025
• Discussion on meeting room rental fees
• Furniture and signage installation scheduled for week of January 20
• Final flooring fixes planned for March
• Volunteers needed for Willowbrook and Vaughn school events

Board of Adjustment

The Bentonville Board of Adjustment will meet to approve minutes from a prior meeting and consider a variance request for a property at 406 Southeast 6th Street.

• Approval of November 27th meeting minutes
• Mathews Variance request (VAR24-0025) for 406 SE 6th St

Utility Board

The board will consider several resolutions, including a $58,600.00 cost‑of‑service study for the Electric Department, awards of street‑material contracts totaling $489,086.00, multiple ordinances waiving competitive bidding for inventory purchases, a $1,000,000.00 amendment to water‑service line replacement contracts, and leak‑detection service agreements totaling $309,080.85. The water‑service line amendment and the two leak‑detection contracts require budget adjustments; the other items do not.

• Resolution to enter an agreement with Utility Financial Solutions LLC for a Cost of Service Study for the Electric Department – $58,600.00
• Resolution awarding IFB-24-95 to Emery Sapp & Sons, Inc. for street material (premix) – $62,500.00
• Resolution awarding IFB-24-95 to Benton County Stone for street materials – $426,586.00
• Resolution to amend IFB-24-70 IDIQ Water Service Line Replacement contracts by $1,000,000.00 ($500,000.00 per contract)
• Resolution to enter an agreement with Consulting Engineering, Inc. for leak detection services – $149,400.00

Planning Commission

The commission will consider a conditional use permit for a parking garage at 300 East Central Avenue. Several rezoning applications and land‑use map amendments are also on the agenda, including changes for the Beiler Family Trust and Amazing Land Development. Additional waivers for signage, landscaping, and a large‑scale gym development will be discussed.

• Conditional Use Permit – East Central Parking Garage, 300 E Central Ave (CU23-0025)
• Rezoning – Beiler Family Trust, 1102 NW A St (RZ24-0045) from R‑1 to DN‑3
• Rezoning – Amazing Land Development, 1600‑1602 NW 3rd St (RZ24-0051) from R‑E to R‑1
• Waiver – AMP Sign and Banner, 907 SE 21st St (WAV24-0016)
• Waiver – Thaden Gym Large Scale Development, 201 SE 10th St (LSD24-0046)

Traffic Safety and Signage Committee

The Traffic Safety and Signage Committee will review a motion to conduct a traffic study for a proposed crosswalk with a push‑button pedestrian crossing sign (RRFB) at SW Rhinestone and SW Morningstar. The committee will hear an informational request to close SW Bright Road from 8 am to 9 am on April 19 2025 for the annual Jackrabbit 5K race. An informational request to close two parking spaces and a sidewalk at 110 West Central from February 3 2025 through March 31 2025 for remodeling will also be presented.

• Motion to conduct traffic study for new crosswalk with push‑button pedestrian signal at SW Rhinestone & SW Morningstar (tabled pending study)
• Request to close SW Bright Road 8 am‑9 am on April 19 2025 for Jackrabbit 5K race
• Request to close two parking spaces and sidewalk at 110 West Central from Feb 3 2025 to Mar 31 2025 for remodeling

Parks & Recreation Advisory Board

The Bentonville Parks and Recreation Advisory Board will consider new business including the Parks and Recreation Maintenance Complex construction, a feasibility study for the Morningstar Property, and the Memorial Park Master Plan. The board will also elect a new chairperson and approve minutes from its December 2024 meeting.

• Parks and Recreation Maintenance Complex Construction
• Morningstar Property – Feasibility Study
• Memorial Park Master Plan
• Board Election – Chairperson
• Approval of December 2024 Meeting Minutes