Big Lake public meetings in 2024

Park Advisory Committee Packets

The Parks Advisory Committee will discuss a preliminary plat, conditional use permit, and zoning text amendment for the Prairie Meadows Fifth Addition. The meeting also includes updates on park funds and the committee's strategic plan.

• Preliminary Plat and Conditional Use Permit for Prairie Meadows Fifth Addition (formerly Parkwood Knolls)
• Zoning Text Amendment Application for Prairie Meadows Fifth Addition
• Current Balance of Funds Update
• Strategic Plan standing item
• Approval of November 26, 2024 meeting minutes

The Big Lake Parks Advisory Committee voted unanimously to recommend the City Council accept cash-in-lieu of park land dedication for the Prairie Meadows Fifth Addition development (formerly Parkwood Knolls) by QV Big Lake, LLC. The committee discussed the developer's proposal, including potential parkland and amenities, but ultimately followed staff's recommendation for cash-in-lieu. No other substantive decisions were made; the meeting also included routine approvals and updates.

• Approved agenda as presented (unanimous)
• Approved November 26, 2024 minutes as presented (unanimous)
• Recommended City Council accept cash-in-lieu of park land dedication for Prairie Meadows Fifth Addition (unanimous)

City Council Packets

The Big Lake City Council will hold a public hearing on adopting the 2025 City Fee Schedule and vote on final 2025 tax levies, budgets, and pay scales for the city and BLEDA. The council will also recognize outgoing Council Member Sam Hanson. Several consent agenda items include land use approvals, leases, and appointments.

• Simple subdivision of Big Lake Business Park Addition and conditional use permit for Covenant Christian Academy
• Lease agreement with Floaters Recreational Rentals, LLC
• Appointment of Marie Pflipsen as Community Development Director
• Approval of Ice Rink Lease Agreement with Mary of the Visitation Catholic Church
• Access agreement with MN PCA Brownfield Program

The Big Lake City Council approved the final 2025 tax levy and general fund budget, which includes a $499,713 increase over 2024 and funds three new positions. The council also adopted the 2025 fee schedule, including a change to allow sign permit fee waivers for all non-profit events, and approved the 2025 Economic Development Authority levy and city budgets. The 2025 Fire JPA Budget and Pay Scale was approved with a 3:1:1 vote, with one council member voting against and one abstaining.

• Approved 2025 City Fee Schedule Ordinance No. 2024-11, including non-profit sign permit fee waivers (unanimous)
• Approved Resolution No. 2024-81 adopting final 2025 Tax Levy and General Fund Budget (unanimous)
• Approved Resolution No. 2024-82 adopting 2025 EDA Levy (4-1)
• Approved all 2025 City Budgets and City Grade and Pay Scale (unanimous)
• Approved 2025 Fire JPA Budget and Pay Scale (3-1-1)
• Approved Resolution No. 2024-79 recognizing Council Member Sam Hanson's service (unanimous)
• Approved Consent Agenda including subdivision, lease, and appointment items (unanimous)
• Conducted closed session for City Administrator performance evaluation; no action taken

EDA Packets

The Big Lake EDA will discuss a Lease Termination Agreement with Pizza Factory and an MPCA Access Agreement. The board will also review the November 2024 budget and claims report, and receive an update from the Community Development Department.

• Lease Termination Agreement, Pizza Factory
• MPCA Access Agreement
• BLEDA Budget Report and List of Claims - November 2024
• Community Development Department Update

The Big Lake Economic Development Authority recommended Alan Heidemann as President, Jake Rohrbeck as Vice President, Donna Clarksean as Treasurer, Lisa Miller as Secretary, and Deb Wegeleben as Assistant Treasurer for 2025, and appointed Marie Pflipsen as Executive Director effective January 21, 2025. The board also approved the 2025 budget book, noting the EDA has over $200,000 in cash and projects a deficit in coming years before positive cash flow in 2027. No other substantive decisions were made; the meeting included updates on permits and development projects.

• Recommended 2025 officers: Heidemann (President), Rohrbeck (Vice President), Clarksean (Treasurer), Miller (Secretary), Wegeleben (Assistant Treasurer) (7-0)
• Appointed Marie Pflipsen as BLEDA Executive Director effective Jan 21, 2025 (7-0)
• Approved 2025 BLEDA Budget Book (7-0)

City Council Packets

The City Council, Economic Development Authority, Planning Commission, and Parks Advisory Committee are meeting for a joint workshop. The agenda is primarily procedural.

Planning Commission Packets

The Big Lake Planning Commission will hold a public hearing to consider a simple subdivision and conditional use permit for Covenant Christian Academy, a proposed 20,480 sq. ft. school on a new lot in the Big Lake Business Park Second Addition. The Commission will also discuss a draft ordinance on cannabis zoning regulations and review the 2024 year in review. Previous meeting minutes are up for approval.

• Public hearing for preliminary and final plat of Big Lake Business Park Second Addition and conditional use permit for Covenant Christian Academy (20,480 sq. ft. school, 50-75 students)
• Discussion of Cannabis Zoning Regulation Draft Ordinance
• 2024 Year in Review presentation
• Approval of November 6, 2024 meeting minutes

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will vote to approve the October 28 meeting minutes. The main business is a discussion of the proposed 2025 Strategic Plan, which outlines park maintenance and capital improvement priorities. The committee will also receive updates on current fund balances and hear staff reports on park programs and maintenance. No binding decisions beyond approval of minutes are expected.

• Approve October 28, 2024 regular meeting minutes
• Discuss the proposed 2025 Strategic Plan (document outlines park maintenance and capital project priorities)
• Receive a current balance of parks funds update
• Hear staff updates on park programs and maintenance

City Council Packets

The Big Lake City Council will hold public hearings on the proposed 2025 budget and property tax levy, and on the preliminary and final plat for the Smith Addition. The council will also consider consent agenda items including approval of claims, meeting minutes, a conditional use permit at 131 Hill Street North, a change order for Well No. 2 rehabilitation, and a floor coating quote for the fire station.

• Public hearing on the 2025 Budget/Levy
• Public hearing on Smith Addition Preliminary Plat and Final Plat
• Resolution approving a Conditional Use Permit for 131 Hill Street North
• Approve Change Order No. 2 to the Well No. 2 Contract B Rehabilitation Project
• Approve Floor Coating Quote for the Big Lake Fire Station

City Council Packets

The City Council will consider whether to partner with Sherburne County via a Joint Powers Agreement to regulate and register retail cannabis businesses. The body will also review quotes for the 2025 designated newspaper for city notices and receive a work plan update.

• Discussion on Joint Powers Agreement with Sherburne County for cannabis retail registration and enforcement
• Review of 2025 newspaper quotes: Patriot News ($15.00/col in), Elk River Star News ($9.60/col in), and Star Tribune ($17.90/col in)
• Estimated 2025 budgeted publication costs of $23,450
• 2024 Work Plan Update

EDA Packets

The Big Lake Economic Development Authority (BLEDA) will consider appointing Hanna Klimmek as Executive Director, approve the 2025 meeting schedule, and receive a presentation on the Sherburne County Housing Study. The board will also review the October 2024 budget report and claims, and hear a Community Development Department update. Previously approved minutes from September and October 2024 are pending approval.

• Appoint Hanna Klimmek as BLEDA Executive Director
• Sherburne County Housing Study Presentation
• Approve 2025 BLEDA Meeting Schedule
• BLEDA Budget Report and List of Claims – October 2024
• Community Development Department Update

City Council Packets

The City Council will discuss the 2025 preliminary General Fund budget and the 2025 fee schedule. Staff is seeking direction on proposed budget numbers, including a projected total preliminary levy of $5,886,357.

• Proposed 2025 preliminary levy of $5,886,357, a 4.98% increase over 2024
• Proposed 2025 General Fund budget of $7,366,689
• Proposed addition of a 17th Police Officer (wage/fringe cost of $146,968.89)
• Proposed Engineering Technician position (wage/fringe cost of $92,137.74)
• Proposed Streets/Parks Operator position (wage/fringe cost of $101,588.47)

City Council Packets

The Big Lake City Council will consider a consent agenda including approval of a union contract with Law Enforcement Labor Services, a MN Investment Fund loan agreement with LISI Medical, and renewal of 2025 tobacco and massage licenses. Business items include a public hearing on ST2024-1 street project assessments, a hearing on delinquent utility accounts, and a hearing on demolition charges at 421 Eagle Lake Road North. The council will also canvass results of the November 5 general election and swear in new firefighters.

• Public hearing on ST2024-1 street project assessments
• Public hearing on delinquent utility accounts and unpaid charges
• Public hearing on demolition charges at 421 Eagle Lake Road North
• Approve Law Enforcement Labor Services Union Contract
• Approve MN Investment Fund Program Loan Agreement with LISI Medical

Fire Board

The Big Lake Joint Fire Board will hold a regular meeting on November 12, 2024. The board will vote on the consent agenda including minutes, claims paid, and a resolution accepting a $305.93 donation. Regular business items include approval of 2025 tort liability insurance limits, installation of panic buttons in the exercise room, truck bay floor resurfacing, annual chief evaluation, and a donation account platform. The board will also receive staffing study determinations from local governing agencies.

• Approve retention of statutory tort liability limits for 2025 liability insurance
• Exercise room panic buttons
• Truck bay floor resurfacing
• Annual chief evaluation
• Resolution 2024-05 accepting $305.93 donation from MMBA & Molson/Coors fundraiser

The Big Lake Fire Board approved several actions, including recommending a $49,875 contract for truck bay floor resurfacing, purchasing a $6,995 reader board for Tender 17, implementing a lateral pay program, and transferring the Benevity profile to the Town. The board also tabled a decision on First Due software until February 4, 2025, and scheduled a special meeting to discuss staffing study recommendations.

• Approved recommendation to award truck bay floor resurfacing to Zach's Painting/Xtreme Coatings for $49,875 plus striping (unanimous)
• Approved purchase of Traffic Commander reader board for Tender 17 at $6,995 plus mounting hardware (unanimous)
• Approved lateral pay program for experienced certified members, effective January 1, 2025 (unanimous)
• Approved supplying members with BLFD polos and duty pants (unanimous)
• Approved transfer of Benevity profile ownership to the Town (unanimous)
• Approved new format for Chief evaluations with Survey Monkey input (unanimous)
• Tabled First Due software decision until February 4, 2025 (unanimous)
• Approved canceling Feb 4 personnel committee meeting for special staffing study debrief (unanimous)

Planning Commission Packets

The Big Lake Planning Commission will hold a public hearing to consider a Conditional Use Permit to increase impervious surface coverage to 35% at 131 Hill Street N, which currently exceeds the 25% limit. The applicant proposes a new single-family home and seeks the full 35% allowance. The commission will also set the 2024 joint committee workshop date and establish 2025 meeting dates.

• Public hearing for Conditional Use Permit to allow 35% impervious surface at 131 Hill St. N (currently 38.12%)
• Set 2024 Annual Joint Committee Workshop for December 3, 2024
• Set Planning Commission meeting dates for 2025
• Approval of October 7, 2024 meeting minutes
• Community Development update (no action items)

Park Advisory Committee Packets

The Parks Advisory Committee will consider approving the September 30 meeting minutes and several business items. They will vote on authorizing staff to advertise for two commissioner positions whose terms expire in December 2024, approving the 2025 meeting schedule, and setting the date for the annual joint committee workshop. The committee will also receive updates on park funds and staff reports.

• Authorize advertising for commissioner positions (terms of Cory Ellingson and Scott Creighton expire Dec 31, 2024)
• Approve proposed 2025 Parks Advisory Committee meeting schedule (12 dates listed)
• Set 2024 Annual Joint Committee Workshop for December 3, 2024 at Style Catering, 617 Rose Drive
• Approve September 30, 2024 Parks Advisory Committee regular meeting minutes
• Receive current balance of funds update on park budget

City Council Packets

The Big Lake City Council will discuss a proposed land parcel donation adjacent to Highline Park for inclusion in the park system, and consider amending the towing service agreement with Bob's Towing & Recovery to allow inflationary or annual price increases. Staff recommend accepting the land donation and discussing the contract amendment. The towing contract has had minimal usage totaling $287.50 since April 2023.

• Discussion on accepting a donated land parcel adjoining Highline Park (site maps attached)
• Consideration of amending Bob's Towing & Recovery contract to allow annual price increases
• Proposed new pricing structure with four categories (Light, Medium, Heavy Duty, plus administrative fees)
• Current towing contract executed April 12, 2023; only three tows totaling $287.50 have occurred
• Parks Advisory Committee supports the land donation

City Council Packets

The Big Lake City Council will hold a public meeting on the Storm Water Pollution Prevention Plan and receive an update on the 2024 election. They will also consider several consent agenda items, including approval of an Environmental Assessment Worksheet for the MTL Companies CR 15 Development, an amendment to the Big Lake Pizza Factory purchase agreement at 616 Rose Drive, a collective bargaining agreement with Operating Engineers Local 49, and the purchase of a John Deere compact utility tractor for Public Works.

• Approve a resolution approving the Environmental Assessment Worksheet for MTL Companies CR 15 Development
• Approve an amendment to the Big Lake Pizza Factory, Inc. purchase agreement for property at 616 Rose Drive
• Approve International Union of Operating Engineers Local 49 Collective Bargaining Agreement
• Approve purchase of a John Deere compact utility tractor for the Public Works Department
• Approve advertising to fill vacant fleet maintenance position

EDA Packets

The Big Lake Economic Development Authority is meeting to discuss a construction deadline extension for a mixed-use development. The body will also address commissioner vacancies and set a date for a joint committee workshop.

• Proposed extension for Blackbird Laundry Co. LLC project completion to July 1, 2025
• Authorization to advertise for two open EDA Commissioner positions
• Proposed 2024 Annual Joint Committee Workshop on December 3, 2024
• September 2024 Financial Report showing total assets of $929,870.13
• Review of September 2024 expenditures totaling $101,477.30

City Council Packets

The City Council will consider ordering a preliminary engineering report for the 2025 Street and Utility Improvement Project. The meeting includes several public hearing notices for demolition and utility assessments and a presentation on school ballot questions.

• Preliminary Engineering Report for 2025 Street and Utility Improvement Project No. ST2025-1
• Assessment public hearing for demolition costs at 421 Eagle Lake Road North
• Professional services contract with SEH, Inc. for Wastewater Treatment Facility Expansion 30% design
• Assessment public hearing for 2024 Street and Utility Improvement Project No. ST2024-1
• Amendment to SEH, Inc. contract for Spud Fest electrical service work

City Council Packets

The Big Lake City Council and Town Board will hold a special joint meeting to discuss the Big Lake Fire Department Staffing Report, a comprehensive study by McGrath Consulting Group. Each body has separately debriefed the study's 23 recommendations, and the joint meeting aims to begin discussions on possible implementation. The council and town board have differing positions on several key recommendations, including alcohol policy, hiring a full-time fire chief, and officer stipends.

• Council and town board disagree on adopting a strict no-alcohol policy (recommendation 1.1) — council favors zero tolerance, board opposes citing potential membership loss.
• Council and town board both do not support hiring a full-time fire chief at this time (recommendation 1.4), but council wants to keep option open.
• Council has no consensus on discontinuing extra pay beyond monthly stipends (recommendation 1.5); board recommends investigating FLSA rules.
• Council voted not to increase officer monthly stipends (recommendations 1.6-1.8); board had no consensus.
• Council and board agree to not move toward hiring full-time daytime employees (recommendation 1.10) and to maintain personnel files at city hall (recommendation 2.4).

Planning Commission Packets

The Planning Commission will consider adopting findings for an Environmental Assessment Worksheet regarding a proposed industrial development. The body will also review the comprehensive plan compliance for a property sale.

• Environmental Assessment Worksheet for MTL Companies CR 15 Development (warehousing, truck maintenance, and trailer parking on 63.25 acres at 19564 County Road 15 NW)
• Comprehensive Plan Compliance review for the sale of property PID: 65-00615-0110

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will discuss and make a recommendation to the City Council on whether to accept a donated land parcel adjoining Highline Park. They will also review current park fund balances totaling over $1.6 million, hear staff updates on projects like pickleball courts and trail work, and revisit the strategic plan. The meeting includes approval of July 22 minutes.

• Land donation proposal for a parcel near Highline Park and Highline Drive; staff recommends acceptance
• Park Development Fund 120 balance: $938,407; Parks-Trail Maintenance CIP Fund 195 balance: $670,999
• Pickle Ball Court project expenditures of $214,312.08 to date; $222,025 total budget
• Browns Square Park trees coming down, concrete to be poured; Brom Park estimates pending
• Pickleball courts at Hudson Wood Park anticipated open by Labor Day weekend 2024

City Council Packets

The Big Lake City Council will discuss moving forward with a 30% design of the wastewater treatment facility expansion, including whether to accept a $1,077,200 proposal from SEH, Inc. The council will also discuss a proposal to upgrade the Lakeside Park parking box system and review changes to year-end meeting dates. All items are for discussion; no final votes are expected at this workshop.

• Discussion of $1,077,200 SEH proposal for 30% design of wastewater treatment facility expansion
• Potential decision on construction delivery method (CMAR vs. traditional design-bid-build)
• Discussion of Lakeside Park parking box system upgrade (no dollar amount provided)
• Review of year-end meeting date changes

City Council Packets

The Big Lake City Council will meet to act on a consent agenda that includes a budget amendment for the Freedom Rock Canopy Project, acceptance of the city planner's resignation, service agreements for water/wastewater facilities, and multiple agreements with Cargill Kitchen Solutions. Business items include police officer and sergeant oaths of office, a proclamation of October 2024 as Big Lake Manufacturing Month, and department reports.

• Approve budget amendment for Big Lake Freedom Rock Canopy Project
• Accept resignation of City Planner Lucinda Spanier and authorize hiring process
• Approve service agreements with Northland Mechanical Contractors for water and wastewater treatment facilities
• Approve Cargill Kitchen Solutions, Inc. industrial wastewater, stormwater maintenance, and encroachment agreements
• Approve payment of $105,012.48 to C&C Courts Inc. for pickleball court installation

City Council Packets

The Big Lake City Council will discuss a $1,077,200 proposal from SEH Inc. for 30% design services on the Wastewater Treatment Facility Expansion Project. The council will also consider whether to use a traditional design-bid-build or Construction Manager at Risk delivery method and receive an update on the Environmental Assessment Worksheet.

• Discussion of SEH proposal for 30% design of WWTF expansion, lump-sum fee $1,077,200 from Sewer CIP Fund 499
• Council to consider delivery method: design-bid-build vs. Construction Manager at Risk (CMAR)
• Update on Environmental Assessment Worksheet (EAW) currently in process
• Project background: WWTF at capacity; facility plan preliminarily approved by MPCA June 28, 2024
• Scope includes 3-D scanning, biological modeling, topographic survey, asbestos inspection, geotechnical borings

City Council Packets

The Big Lake City Council will discuss and potentially vote on the preliminary 2025 tax levy and Economic Development Authority levy, a resolution to join the statewide volunteer firefighter plan, and an amendment to the Prairie Meadows Fourth Addition development contract. The meeting also includes approvals on the consent agenda, such as retaining a police squad vehicle and selling a city parcel, and a closed session for labor negotiations with law enforcement.

• Preliminary 2025 Tax Levy and Economic Development Authority Levy (Item 7B)
• Resolution to join the Statewide Volunteer Firefighter Plan (Item 7A)
• Prairie Meadows Fourth Addition Development Contract Amendment Request (Item 7C)
• Authorize rescinding sale of police squad No. 702 and retaining it as a non-emergency reserve unit (Consent Item 6H)
• Authorize sale of city parcel No. 65-00556-0002 to Big Lake Pizza Factory, Inc. (Consent Item 6I)

The Big Lake City Council approved Resolution No. 2024-54 to join the Statewide Volunteer Firefighter Plan with a $7,000 benefit level and a vesting schedule of 40% at 5 years, increasing 4% per year to 100% at 20 years. The vote was 3-1 with Council Member Hanson abstaining. The council also approved the 2025 preliminary property tax levy of $5,887,013 (a 4.99% increase) and the Economic Development Authority levy of $130,000. A public input meeting for the budget and levy is set for November 25, 2024.

• Approved Resolution No. 2024-54 to join the Statewide Volunteer Firefighter Plan (3-1, Hanson abstained)
• Approved Resolution No. 2024-55 adopting the 2025 Preliminary Property Tax Levy of $5,887,013 (unanimous)
• Approved Resolution No. 2024-56 adopting the 2025 Preliminary EDA Levy of $130,000 (unanimous)
• Approved the consent agenda including claims, minutes, and agreements (unanimous)
• Removed item 7C (Prairie Meadows Fourth Addition Development Contract Amendment) from the agenda at the request of Nathan Gunn
• Held a closed session for labor negotiations strategy; no action taken

EDA Packets

The Big Lake Economic Development Authority will discuss and provide direction on its Revolving Loan Fund policy, including a comparison of interest rates with neighboring cities. They will also review the August 2024 budget report and list of claims, and receive a community development department update. The meeting includes approval of previous minutes and a quorum of City Council may be present but no action will be taken by the Council.

• Discussion of Revolving Loan Fund policy and interest rate: Big Lake uses prime rate at approval; neighboring programs range from 3% fixed (Elk River) to 2% below prime (Monticello).
• Review of BLEDA budget report and list of claims for August 2024.
• Community Development Department update (project statuses likely included).
• Approval of August 12, 2024 meeting minutes (including prior property purchase agreement for PID 65-00020-2400 and strategic plan committee appointments).

Fire Board

The Big Lake Joint Fire Board will discuss and vote on updating the personnel policy to add direct deposit and time-keeping procedures, and consider adopting Resolution 2024-04 to join the Voluntary Statewide Volunteer Firefighter Retirement Plan. The board will also approve the consent agenda (July meeting minutes and claims paid) and receive a fiscal update from the treasurer.

• Approve personnel policy updates adding payroll direct deposit and time keeping
• Adopt Resolution 2024-04 to opt into the Voluntary Statewide Volunteer Firefighter Retirement Plan
• Approve consent agenda: July 2, 2024 meeting minutes and claims paid July 3–September 2, 2024
• Receive financial reports from Becky Guthrie

The Big Lake Fire Board approved Resolution 2024-04 to join the Statewide Volunteer Firefighter Retirement Plan administered by PERA, with a benefit level of $7,000 per year of service and a vesting schedule starting at 40% after 5 years. The board also approved updates to the personnel policy, including direct deposit and a prohibition on Code 3 driving for non-emergency transport, while tabling timekeeping changes. Financial reports were approved, showing a total treasury balance of $275,826.50.

• Adopted Resolution 2024-04 to join PERA Statewide Volunteer Firefighter Retirement Plan at $7,000/year of service (3-0)
• Approved personnel policy updates including direct deposit and Code 3 driving prohibition (3-0)
• Tabled timekeeping section of personnel policy
• Approved financial reports for period ending 08/31/2024 (3-0)

City Council Packets

The Big Lake City Council is holding a special workshop to review and provide direction on the proposed 2025 draft budget for enterprise funds, special revenue funds, and the capital improvement plan. Key proposals include a 5% decrease in water usage rates, an 8% increase in sewer usage rates, and adding a water/wastewater operator position at a cost of $108,242. The council is also considering rate adjustments for industrial and municipal customers and a capital improvement plan funded partly by Local Government Aid of $752,831. No final decisions are made at this workshop; it is a discussion session.

• Proposed 5% decrease in residential water usage rates and 8% increase in sewer usage rates
• New water/wastewater operator position budgeted at $108,242, split 50/50 between water and sewer funds
• Water fund projected loss of $39,078 before depreciation; sewer fund projected income of $1,600,811 before depreciation
• Liquor store projected net loss of $356,294 with a $450,000 transfer to the general fund
• Capital Improvement Plan allocates $437,500 from Local Government Aid for equipment and projects

The City Council held a special workshop to review the draft 2025 Enterprise Budgets and Capital Improvement Plan. No formal votes were taken on the budget items; the only actions were adopting the agenda and adjourning. The discussion included proposed utility rate changes, staffing needs, and the upcoming preliminary levy approval.

• Adopted the proposed agenda (unanimous)
• Adjourned the meeting (unanimous)

City Council Packets

The City Council is meeting for a second workshop to discuss recommendations from a Comprehensive Staffing Study of the Big Lake Fire Department. This session will focus on recommendations that require more time to review than those discussed in the previous July workshop.

• Debriefing of the McGrath Consulting Group, Inc. staffing study
• Discussion of highlighted focus areas from the Summary of Recommendations
• Review of SOG policy language regarding alcohol and drugs

The Big Lake City Council held a workshop to debrief on the Big Lake Fire Department staffing study. The council reached a consensus to adopt a zero alcohol tolerance policy for firefighters, but did not support hiring a full-time fire chief or raising officer stipends at this time. The council directed staff to schedule a joint meeting with the Township for October 9, 2024, to continue discussions.

• Consensus to adopt zero alcohol tolerance policy for firefighters
• Consensus to not hire a full-time fire chief at this time
• Consensus to not raise officer stipends
• Consensus to add special events to list of paid activities for stipend recipients
• Consensus to not hire full-time daytime employees at this time
• Consensus for Fire Department to review software options for data tracking
• Directed staff to schedule joint meeting with Township on Oct 9, 2024

City Council Packets

The Big Lake City Council will hear a presentation from the EPIC student group on tobacco signage in city parks and discuss installing an AED at Lakeside Park. Staff recommends moving forward with the AED project at an estimated first-year cost of $9,400 and $600 annual maintenance. No formal votes are expected at this workshop session.

• EPIC student group presentation on tobacco use signage in city parks (discussion only)
• Discussion on installing an AED Smart Cabinet at Lakeside Park with $9,400 first-year cost from CIP fund 199
• Annual maintenance cost of $600 for the AED to be included in future general fund budgets
• Staff recommendation to move forward with AED project and explore partnerships with Lions or American Legion

The City Council workshop discussed tobacco use signage in city parks, with a consensus to use the wording 'Young Lungs at Play, please consider not smoking/vaping when children are present' near playground equipment. The Council authorized the City Administrator to review and approve the signage language. Additionally, the Council directed staff to secure funding for an AED device at Lakeside Park.

• Consensus to use 'Young Lungs at Play' signage language for city parks
• Authorized City Administrator to review and approve signage language
• Directed staff to secure funding for AED installation at Lakeside Park

City Council Packets

The City Council will discuss rate increase requests from Bob’s Towing and Recovery, Inc. and a contract amendment for the Prairie Meadows Fourth Addition development. The body will also consider several consent items including equipment purchases and license approvals.

• Bob’s Towing and Recovery, Inc. rate increase request
• Prairie Meadows Fourth Addition development contract amendment request
• Purchase of a CAT Model 926 Wheel Loader for Streets/Park Department
• Tobacco license for Big Lake Cigar and E-Cig, Inc. at 726 Martin Avenue, Suite 108
• Final payment and project acceptance for Well No. 1, Contract B Improvement Project

The Big Lake City Council approved the consent agenda, which included claims, minutes, a change order, a tobacco license, and equipment purchases. Two agenda items were removed at the request of the applicants. The council also received department reports on finances, water meters, liquor store operations, and community development.

• Approved consent agenda including claims, minutes, and various administrative items (unanimous)
• Removed Bob's Towing rate increase request from agenda at applicant's request
• Removed Prairie Meadows development contract amendment from agenda at applicant's request
• Approved disposal of Vonage Cisco phones (consent agenda)
• Approved Change Order No. 3 for Well No. 1 Contract B project (consent agenda)
• Approved final payment for Well No. 1 Contract B project (consent agenda)
• Approved tobacco license for Big Lake Cigar and E-Cig (consent agenda)
• Approved purchase of CAT Model 926 wheel loader (consent agenda)

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will meet to discuss updates on park funds, current projects, and the strategic plan. Key topics include $1.66 million in available funds, with $240,000 allocated for pickleball courts and $150,000 in new development fees. No binding action is expected, as the agenda is largely informational and routine.

• Current balance of funds: $1,657,106 available across park development, trail maintenance, and equipment funds
• Pickleball court project: $240,000 budgeted, with $105,012.48 paid to contractor; expected opening by Labor Day
• Browns Square Park construction underway; trees being removed, concrete scheduled
• Brom Park estimates being solicited; report expected at this meeting
• No funding set aside for skate park; council decision needed

City Council Packets

The City Council is discussing the 2025 draft General Fund budget and proposed property tax levy at a special workshop. Staff recommends a total levy of $5,886,946 (up 4.99%) to fund a $7,366,893 general fund budget (up 8.67%). Increases are driven by new staffing positions in police, engineering, and streets/parks, as well as a 3% market rate adjustment and step increases. The council can lower the levy in December but cannot raise it beyond the September certification.

• Proposed 2025 total levy of $5,886,946, up $279,630 (4.99%) from 2024
• General Fund budget of $7,366,893, an 8.67% increase including new positions
• New positions: 17th police officer (K-9), engineering technician, streets/parks operator
• Debt service levy decreases $255,672 to $621,604; 2021A and 2022A bond payments not levied
• $450,000 annual transfer from Liquor Store included in non-property revenues

City Council Packets

The Big Lake City Council will hold a workshop to discuss two items: a request from Big Lake Schools to present information on three ballot questions for the November 5 referendum, and a proposed 2025 street resurfacing project for Highline Drive and adjacent neighborhoods. No decisions will be made; staff seeks direction on whether to schedule the school presentation and whether to proceed with open houses for the resurfacing project.

• Big Lake Schools requests to present on three ballot questions: renew technology levy ($900,000/year), increase operating levy ($400/pupil), and build a $29 million multi-purpose facility.
• Proposed 2025 resurfacing of Highline Drive estimated at $600,000; adjacent neighborhood streets range from $125,000 to $300,000 each.
• Highline Drive is a State Aid route; neighborhood streets would be funded by CIP 196 and special assessments.
• Staff recommends holding open houses in late August/early September and returning to council on September 25 for a decision.
• Technical assistance for the resurfacing project is estimated at $20,000 to $30,000.

The City Council voted 3-2 to invite Big Lake Superintendent Tim Truebenbach to present information on the school district's General Election Ballot Questions at an upcoming Council meeting. The presentation must remain neutral, and the Council will include a statement that it is not taking a stand on the referendum. The Council also directed staff to move forward with a 2025 street resurfacing project on Highline Drive, with open houses planned for late August and early September.

• Invited Superintendent Truebenbach to present ballot question info (3-2)
• Directed staff to proceed with 2025 Highline Drive resurfacing project
• Scheduled special workshop on Fire Department Staffing Report for Aug. 29 after budget workshop

City Council Packets

The Big Lake City Council will meet on August 14, 2024, to consider consent agenda items including a variance resolution for Willy's on the Water property at 111 Jefferson Blvd, a final plat extension for Big Lake Marketplace 11th Addition, and a lawful gambling premises permit for the Becker/Big Lake Ice Association. Business items include discussion of the Big Lake Ambassador Program and department reports from Fire and Police. The council will also approve the list of claims and minutes from prior meetings.

• Variance resolution for property at 111 Jefferson Blvd (Willy's on the Water)
• Final plat extension for Big Lake Marketplace 11th Addition
• Lawful Gambling Premises Permit for Becker/Big Lake Ice Association at Damstrom's Bar and Grill, 16792 198th St NW
• Approval of List of Claims (payments from 7/17/2024 to 8/7/2024) including payroll
• Big Lake Ambassador Program discussion

The Big Lake City Council held a regular meeting on August 14, 2024, and approved the consent agenda as presented, which included a final plat extension, a variance for Willy's on the Water, and a lawful gambling permit. The council also received department reports from the Fire and Police Departments and heard an update from the City Administrator on the 2025 budget process and cannabis ordinance work. No public comment was offered during the open forum.

• Approved consent agenda including claims, minutes, and resolutions (unanimous)
• Approved Big Lake Marketplace 11th Addition Final Plat Extension
• Approved Variance Resolution No. 2024-49 for Willy's on the Water at 111 Jefferson Blvd
• Approved Resolution No. 2024-50 for Lawful Gambling Premises Permit for Becker/Big Lake Ice Association at Damstrom's Bar and Grill

EDA Packets

The Big Lake Economic Development Authority will consider a purchase agreement for a portion of property (PID #65-00020-2400) and review its 2024-2026 Strategic Plan. They will also discuss a reimbursement resolution, the July 2024 budget report and list of claims, and a community development department update. The meeting includes approval of the July 8, 2024 minutes and other routine items.

• Purchase agreement for a portion of property PID #65-00020-2400
• Review of the 2024-2026 Strategic Plan
• Reimbursement resolution discussion
• BLEDA Budget Report and List of Claims for July 2024
• Community Development Department update

The Big Lake Economic Development Authority approved a purchase agreement to buy approximately five acres of property (PID 65-00020-24000) from Steven Smith, located east of Big Lake Middle School, for a potential City Hall site. The board also appointed two commissioners to a strategic plan committee, approved a reimbursement resolution for potential bond expenditures, and approved the July 2024 claims list. No other substantive decisions were made.

• Approved Resolution 2024-02 authorizing purchase agreement with Steven Smith for PID 65-00020-24000 (unanimous)
• Appointed Commissioners Knier and Geroux to the Strategic Plan Committee (unanimous)
• Approved Resolution 2024-03 establishing reimbursement bond regulations compliance procedures (unanimous)
• Approved July 2024 list of claims (unanimous)

Planning Commission Packets

The Planning Commission will conduct public hearings regarding a zoning text amendment to city definitions and a variance for a deck staircase. The body will also review the comprehensive plan compliance for the purchase of a portion of property PID: 65-00020-2400.

• Public hearing: Zoning Text Amendment, Section 1001.02, Definitions
• Public hearing: Variance for a deck staircase for Willy’s on the Water at 111 Jefferson Blvd
• Comprehensive Plan Compliance review for purchase of property PID: 65-00020-2400

The Big Lake Planning Commission recommended approval of a zoning text amendment to expand the definition of accessory use, a variance for a deck staircase at Willy's on the Water, and a resolution finding a property purchase in compliance with the Comprehensive Plan. All recommendations were unanimous and will go to the City Council for final action.

• Recommended approval of zoning text amendment to expand accessory use definition (unanimous)
• Recommended approval of 26-foot OHWL setback variance for deck staircase at 111 Jefferson Blvd (unanimous)
• Recommended approval of Resolution 2024-03 for property purchase compliance with Comprehensive Plan (unanimous)

City Council Packets

The Big Lake City Council and Big Lake Township Board will meet to consider a variance request from Cargill Kitchen Solutions, Inc. The company seeks to expand its parking lot across two properties, which would encroach into a required 10-foot side yard setback.

• Public hearing for variance request at 20021 176th Street NW and 17380 US Highway 10 NW
• Proposed expansion of parking lot to add 23 regular stalls
• Request to waive City Code Section 1006.03, Subd. 6, 3 regarding 10-foot side yard setbacks

The Joint Powers Board approved Resolution No. 2024-04 granting a variance to Cargill Kitchen Solutions, Inc. for a parking lot expansion encroaching into a required side yard setback. The public hearing was opened and closed with no public comment. The variance is contingent on an encroachment agreement and administrative site plan approval.

• Approved Joint Powers Board Resolution No. 2024-04 granting Cargill variance (unanimous)
• Adopted meeting agenda as presented (unanimous)

City Council Packets

The Big Lake City Council will hold a workshop to debrief on the recently completed Big Lake Fire Department Staffing Study. The discussion will focus on 'low-hanging fruit' recommendations from the study, with a subsequent special meeting planned for remaining recommendations.

• Debriefing on McGrath Consulting Group's Fire Department Staffing Study accepted July 2, 2024

The City Council held a workshop to debrief on the Big Lake Fire Department staffing study. They discussed and expressed support for several recommendations, including having the Fire Chief report to the City Administrator (without daily reporting), maintaining personnel files with City HR, and changing lift assist response language. No formal votes were taken; the council directed staff to research installing an AED at Lakeside Park.

• Directed staff to research installing an AED at Lakeside Park and report back at a future meeting
• Council favored moving forward with Fire Chief reporting to City Administrator, removing 'daily basis'
• Council favored maintaining Fire Department personnel files with City HR
• Council favored changing lift assist language to include requests by law enforcement and/or EMS
• Council favored continuing conservative operating budget development
• Council favored requiring members to complete required training identified in SOGs
• Council favored striking recruitment partnership with school district
• Council favored continuing to develop recruitment program

City Council Packets

The City Council will review a concept plan for the Parkwood Knolls Planned Unit Development (PUD). Under the consent agenda, they will consider approving a Minnesota Department of Health grant for emergency backup power for Well No. 2, the preorder of a 2025 Police Ford Explorer, acceptance of the Water/Wastewater Foreman's resignation, and the appointment of Gary Stoltz as Liquor Store Assistant Manager. Routine payments and meeting minutes are also on the consent agenda.

• PUD Concept Plan Review for Parkwood Knolls Project
• Grant from Minnesota Department of Health for emergency backup power for Well No. 2
• Approve preorder/purchase of a 2025 Police Ford Explorer vehicle
• Accept resignation of Water/Wastewater Foreman Bruce Frandle
• Approve appointment of Gary Stoltz to Liquor Store Assistant Manager position

The Big Lake City Council reviewed the Parkwood Knolls concept plan for a 103-home development but took no formal action, as it was a discussion item. The council agreed with staff that Minnesota Avenue should be extended to the property line. All other agenda items were approved via the consent agenda, including a grant for emergency backup power and a police vehicle purchase.

• Approved consent agenda including claims, minutes, MDH grant, police vehicle purchase, resignation acceptance, and appointment (unanimous)
• Reviewed Parkwood Knolls concept plan, no vote taken
• Agreed Minnesota Avenue should be extended to property line (discussion)

Park Advisory Committee Packets

This is a routine meeting with no major decisions or public hearings. The committee will approve the April 22, 2024 meeting minutes and receive updates on park fund balances, staff activities, and the strategic plan. No new business items requiring action are on the agenda.

• Approve April 22, 2024 Parks Advisory Committee Regular Meeting Minutes
• Current Balance of Funds Update (informational)
• Staff Updates (informational)
• Strategic Plan Standing Item (ongoing discussion)

The Big Lake Parks Advisory Committee met on July 22, 2024, and approved the agenda and previous minutes. No formal decisions were made; the meeting consisted of updates on park projects and programs. Finance Director Deb Wegeleben reported that no funds are currently set aside for the skate park, and the City Council would need to decide on any future funding.

• Approved meeting agenda as presented (unanimous)
• Approved April 22, 2024 minutes as presented (unanimous)

City Council Packets

The City Council will discuss the draft 2025–2029 Pavement Management Plan during a workshop. Staff is seeking direction regarding pavement preservation investments, including resurfacing and sealcoating projects. The discussion covers estimated costs for various street areas and potential funding strategies.

• Draft 2025–2029 Pavement Management Plan
• Estimated $2,950,000 in total resurfacing costs
• Proposed 2025 resurfacing for Highline Drive
• Potential $350,000 repair cost for Lakeshore Drive curb, seawall, and sidewalk
• Planned sealcoating for residential south area in 2025

City Council Packets

The Big Lake City Council will hold public hearings regarding a liquor license application and the adoption of codified city ordinances. The council will also review consent agenda items, including police personnel changes and a speed trailer purchase.

• Public hearing for Ye Damstrom LLC dba Damstrom’s Bar and Grill liquor license application
• Public hearing for adoption of Codified City Code of Ordinances
• Purchase of speed trailer from All Traffic Solutions for $18,717.68
• Promotion of Patrol Sergeant Nic Prigge
• Acceptance of Safe Road Grant Funds from Elk River Police Department

EDA Packets

The Big Lake Economic Development Authority will review its second-quarter strategic plan report and the 2025 budget. The meeting also includes an update on community development projects and permit activity.

• Second Quarter Strategic Plan Report (April–June 2024)
• BLEDA 2025 Budget review
• Community Development Department update

Fire Board

The Big Lake Fire Board will meet to accept the results of the 2023 financial audit and the 2024 McGrath Consulting staffing study. The board is also scheduled to review updates to the personnel policy and discuss the 2025 preliminary budget.

• Acceptance of 2023 Financial Audit results
• Review of 2024 McGrath Consulting Staffing Study
• Updates to Personnel Policy regarding ESST language
• Discussion of the 2025 preliminary budget
• Financial reports and fiscal updates

City Council Packets

The Big Lake Joint Powers Board is considering a proposal for a new Rawr Organics production facility. The board will review preliminary and final plats for Big Lake Industrial Park East Plat Seven and a land sale to Lion Industries LLC. The project aims to create at least four full-time jobs at a minimum of $15 per hour.

• Approval of Preliminary and Final Plat for Big Lake Industrial Park East Plat Seven
• Land sale of 6.98 acres to Lion Industries LLC for $1.00
• Business subsidy and contract for private development with Lion Industries LLC
• Construction of a 16,700 square foot production facility

City Council Packets

This work session includes a presentation by the EPIC Student Group from Big Lake High School. Students will present their "PhotoVoice Project" regarding making Big Lake parks tobacco-free or working toward that goal.

• Presentation by EPIC Student Group regarding the 'PhotoVoice Project'
• Discussion of efforts to make Big Lake parks tobacco-free

City Council Packets

The Big Lake City Council will meet on June 25, 2024, to consider several items including police officer appointments and well repairs. The meeting also includes reviewing various city claims and department reports.

• Oath of office for Police Officer Julie Hawkins
• Approval of Traut Companies quote for Well No. 5 repairs
• $102,287.49 payment to Astech Corporation for the 2024 Street Project
• $105,012.48 payment to C&C Courts Inc for a pickle ball court
• $9,884.48 quote from Imperial Dade for Lake Liquor floor cleaner

City Council Packets

The Big Lake City Council and Town Board will hold a special joint meeting to hear the findings of the draft Big Lake Fire Department Staffing Study. Bob Stedman from McGrath Consulting Group, Inc. will present the report. No formal action is requested from the City or Township during this presentation.

• Presentation of the Big Lake Fire Department Draft Staffing Study findings

City Council Packets

The City Council will discuss the potential sale of THC-infused edibles at Lake Liquors and the schedule for 2025 budget workshops. The council will also review maintenance options for Browns Square Park and the city's 2024 work plan.

• Potential sale of THC infused edibles at Lake Liquors
• Browns Square park upgrades estimated between $10,210 and $10,430
• Scheduling for 2025 Budget Workshops
• Review of the 2024 City Work Plan

City Council Packets

The Big Lake City Council will consider several items on the consent agenda, including a conditional use permit for Options, Inc. and lake treatment agreements. The meeting also includes updates on area road construction and reports from the fire and police departments.

• Conditional Use Permit for Options, Inc. (Parcel No. 65-00546-0105)
• AIS Lake Treatment agreement with Big Lake Community Lakes Association
• Purchase of two Public Works vehicles from North Country GM
• Public Improvement Agreements for 714 and 740 Harrison Drive
• Quote for improvements to Lift Station No. 1

EDA Packets

The Big Lake Economic Development Authority will review a lease assignment for the Pizza Factory at 160 Lake St. N. The meeting also includes a review of the May 2024 budget report and claims.

• Lease assignment for Pizza Factory at 160 Lake St. N
• BLEDA May 2024 budget report and claims

Planning Commission Packets

The Planning Commission will discuss a conditional use permit for Options, Inc. and a concept plan for Parkwood Knolls. The body will also review the sale of a property on Rose Dr for comprehensive plan compliance.

• Public hearing: Conditional Use Permit for PID #65-00546-0105 (Options, Inc.)
• PUD Concept Plan for Parkwood Knolls
• Comprehensive Plan Compliance review for property sale at 616 Rose Dr (PID 65-00556-0002)

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will discuss and potentially recommend updates to Browns Square Park, including landscaping options, and review the current balance of park funds. They will also approve the April 22, 2024 meeting minutes and receive staff updates.

• Browns Square Park landscaping: wood option $9,270, brick option $9,402, funded from CIP 195 Fund
• Park Development Fund 120 balance $1,033,206; Parks-Trail Maintenance CIP Fund 195 balance $672,824
• Proposed 2024 expenditure: Pickle Ball Court for $240,000
• Approve April 22, 2024 Parks Advisory Committee meeting minutes

City Council Packets

The Big Lake City Council will discuss options for irrigating city parks and facilities, including changing watering schedules, researching advanced monitoring systems, converting the Water Treatment Facility to a natural prairie grass design, adding wells, and using Big Lake as a water source. Staff is requesting direction on which options to pursue.

• 13 parks, Police Department, and Water Treatment Facility currently irrigated
• Average 250,000 gallons of water use per day in summer
• Option to change watering schedule to 3-day rotation
• Option to research advanced monitoring systems
• Option to add wells to larger parks

City Council Packets

The Big Lake City Council will hold a regular meeting with a consent agenda covering routine approvals, followed by business items including an award, audit presentation, and a concept plan review for the proposed Riverbend Ridge Project. The council will also enter a closed session to consider a purchase offer for city-owned property (Parcel No. 65-00556-0002).

• 2024 Outstanding Citizen of the Year Award to Chad Ziegler
• 2023 Audit Report Presentation from BerganKDV
• PUD Concept Plan Review for the Proposed Riverbend Ridge Project
• Closed session to consider purchase offer for city-owned property (Parcel No. 65-00556-0002)
• Consent agenda includes approving claims list, AIS watercraft inspection agreement with WaterGuards, LLC, and pickle ball court contract to C & C Courts, Inc.

EDA Packets

The Big Lake Economic Development Authority will consider approving a $25,000 Revolving Loan Fund loan to Big Lake Bowling LLC (John Foss) to help acquire McPete's Sports Bar and Lanes. The board will also review the April 2024 budget report and list of claims, and receive a Community Development Department update. The meeting includes routine approval of minutes and agenda.

• Revolving Loan Fund request: $25,000 loan to Big Lake Bowling LLC at 7% interest over 10 years for McPete's Sports Bar and Lanes acquisition
• BLEDA Budget Report and List of Claims for April 2024
• Community Development Department update
• Approve April 8, 2024 BLEDA minutes

City Council Packets

The Big Lake City Council will discuss options for the future use of city-owned commercial space at 616 Rose Drive, currently vacant. Staff recommends the council consider leasing or selling the space to Pizza Factory, which is interested in relocating. The council will provide direction on the preferred option.

• City-owned 3,694 sq ft commercial space at 616 Rose Drive
• Pizza Factory interested in leasing or purchasing the space
• Lease option estimated at $3,694 to $4,925 per month (NNN)
• Sale option based on market value of $175,800
• Property taxes approximately $3,600 annually

City Council Packets

The Big Lake City Council will hold a public hearing on a liquor license application for Big Lake Bowling, LLC dba McPete's Sports Bar and Lanes, issue a proclamation for Police Week, and consider revisions to the Big Lake Marketplace 11th Addition Development Agreement. The consent agenda includes routine approvals such as claims, minutes, ordinance amendments, staffing changes, and grant support letters.

• Public hearing on liquor license for Big Lake Bowling, LLC dba McPete's Sports Bar and Lanes
• Proclamation designating May 12-18, 2024 as Police Week
• Revisions to Big Lake Marketplace 11th Addition Development Agreement
• Approve ordinance amending Chapter 640 on motorized and electronic-assisted bicycles
• Approve 2024-2026 Big Lake Strategic Plan

Planning Commission Packets

The Planning Commission tabled a request by Cargill Kitchen Solutions, Inc. to amend land use and zoning maps following an objection from the Department of Natural Resources regarding water setbacks. The commission also recommended approval for a zoning map amendment for PID #65-00113-3000 to change high density residential to single family residential.

• Tabled Comprehensive Plan and Zoning Map Amendment for Cargill Kitchen Solutions, Inc. (PID #65-00608-0010)
• Recommended approval of Zoning Map Amendment for PID #65-00113-3000
• Reviewed City Code Section 250 amendments regarding Planning Commission operations

City Council Packets

The Big Lake City Council will consider a consent agenda that includes approving the 2024 Street and Utility Improvement Project contract, a zoning map amendment, and a list of claims. The meeting also includes a proclamation for Professional Municipal Clerks Week and a discussion of a volunteer service award for police reserve officers.

• Approve resolution awarding contract for 2024 Street and Utility Improvement Project No. ST2024-1
• Approve zoning map amendment for portion of PID #65-00113-3000
• Approve investigative service agreement with Cardinal Investigations & Consulting
• Approve 2024 Farmers Market Compeer Financial Grant Agreement
• Approve list of claims and payroll

City Council Packets

The Big Lake City Council is holding a workshop to discuss several items, including an update on the amended state pay equity report, a water meter replacement project, a proposed pickleball project, strategic planning, and a letter supporting local zoning authority. No formal votes are scheduled; the council is gathering information and direction.

• Amended 2023 Pay Equity Compliance Report: initial report failed underpayment ratio (60.5%), amended plan achieves 85.7% compliance; staff to submit by May 9, 2024, to avoid $100/day penalties
• Water Meter Replacement Project discussion
• Proposed Pickleball Project discussion
• Strategic Plan discussion
• Letter of Support for Retaining Local Zoning Authority

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will review the park and trail component of the proposed Riverbend Ridge residential subdivision, which includes 173 single-family lots on 88.7 acres. The committee will also discuss Browns Square Park and receive a current balance of funds update. The meeting includes approval of the March 25, 2024 minutes and routine reports.

• Riverbend Ridge concept plan: 173 single-family lots, 8.5-acre park dedication (OUTLOT E), 8-foot concrete trail along 172nd St NW to Elk River
• Browns Square Park discussion
• Current balance of funds update
• Approve March 25, 2024 meeting minutes

EDA Packets

The Big Lake Economic Development Authority will meet to discuss the Old School/City Hall redevelopment project, including potential scenarios and next steps, and to review the first-quarter strategic plan report. The board will also consider approving the February 12, 2024 meeting minutes and the financial report and claims for January through March 2024. No formal action is requested on the redevelopment project, which is for information only.

• Old School/City Hall redevelopment: scenarios include a 60-unit apartment building (est. market value $11,520,000) and a mixed-use building with 40 units and commercial space (est. market value $8,950,700)
• MPCA grant application submitted for Phase I & II Environmental Site Assessment; response expected mid-April
• Strategic Plan 1st Quarter Report (Jan 1 – Mar 31, 2024) to be discussed for possible revisions
• Financial report shows $6,202.70 in wages and $4,889.00 in consultant costs for Q1 2024
• Approval of February 12, 2024 meeting minutes

City Council Packets

The Big Lake City Council will consider the Prairie Meadows Fourth Addition final plat and development agreement, along with department reports from Police, Fire, and Engineering. The consent agenda includes routine approvals such as claims, minutes, licenses, and personnel actions. The meeting is scheduled for April 2, 2024, at 6:00 p.m. in Council Chambers.

• Prairie Meadows Fourth Addition Final Plat Application and Development Agreement
• Approve List of Claims (3/6-3/26/2024) and Payroll No. 6 & 7
• Set Joint Powers Board public hearing for Cargill Kitchen Solutions, Inc. on April 24, 2024
• Approve CAPL Retail LLC dba Speedway 3.2% Malt Liquor and Tobacco Licenses
• Approve Conditional Offer of Employment to Andrew Hanson for Police Officer

City Council Packets

The Big Lake City Council is holding a workshop to discuss two items: whether to refund a $30 park shelter rental fee to the Big Lake Spud Fest organization for its Run the Lakes community event, and to receive an update on the 2024 aquatic invasive species (AIS) lake treatment plan for Big Lake and Lake Mitchell. The council will provide direction on the fee waiver and input on the treatment plan, with a final treatment plan expected at the April 24th meeting.

• Discussion on refunding $30 park shelter rental fee to Big Lake Spud Fest for Run the Lakes event
• Update on 2024 AIS lake treatment plan for Eurasian Water Milfoil, including 2nd year of 3-year plan
• AIS treatment budgeted at $20,000 in General Fund Parks Department
• City awarded $4,000 in grants from Sherburne Soil and Water Conservation District for lake treatment
• DNR meeting scheduled for April 2nd to discuss lake condition and treatment options

Planning Commission Packets

The Planning Commission will consider requests from Cargill Kitchen Solutions, Inc. to amend the Comprehensive Plan Land Use Map and Zoning Map. These changes would allow the company to expand its business operations at 20021 176th St NW.

• Public hearing for Cargill Kitchen Solutions, Inc. to change land use from housing to industry/office and zoning from agricultural to industrial park (I-1)
• Public hearing for a zoning map amendment for a portion of PID #65-00113-3000
• Discussion of City Code Section 250 regarding the Planning Commission
• Oath of office for appointed commissioners Mason Busch and Bryce Tradewell

City Council Packets

The March 27, 2024 City Council meeting and workshop were cancelled because there were no business items. The next meeting is scheduled for April 2, 2024 at the City Council Chambers, 160 Lake Street North, Big Lake, MN.

• Meeting cancelled due to lack of business items
• Next meeting scheduled for April 2, 2024

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will review the 2024-2026 Strategic Plan, discuss pickleball court concepts and locations, hold an open forum, and receive updates on park funds and staff activities. The meeting also includes approving the February 26, 2024 minutes and routine reports.

• Review and recommend revisions to the Parks Advisory Committee Strategic Plan for 2024-2026
• Discuss pickleball court concepts and location ideas for a City Council recommendation
• Open Forum Discussion for public input
• Current Balance of Funds Update for parks
• Approve February 26, 2024 meeting minutes

City Council Packets

The Big Lake City Council is holding a workshop to discuss two main items: the draft 2024-2026 Strategic Plan and a proposed permanent odd-even watering schedule. The council will provide direction on whether to bring the strategic plan for formal approval and will review water use restrictions. The agenda is a work session, so no formal votes are expected.

• Discussion of 2024-2026 Draft Strategic Plan, including goals like City Hall relocation, park improvements, and wastewater treatment expansion
• Proposal to make the odd-even watering schedule permanent due to water system strain and MDH deficiencies
• Well #2 out of service for major repairs, expected back by summer 2025
• MDH sanitary survey noted water supply and storage capacity deficiencies
• Strategic plan includes high-priority goals: employee retention plan, lake channel improvements, and recruiting two more significant employers

City Council Packets

The Big Lake City Council will review a consent agenda containing routine contracts and approvals, including a three-year service contract with Hach Service Plus for the Wastewater Treatment Facility. The primary business items involve the 2024 Street and Utility Project (No. ST2024-01), where the Council will hold a public hearing on final plans and authorize advertisement for bids. Additionally, the Council will hold a public hearing on annexation petitions for properties within Parcel No.’s 65-00512-0110 and 10-00121-3201.

• Public Hearing on Order Final Plans and Specifications for the 2024 Street and Utility Project (No. ST2024-01)
• Approval of Final Plans and Specifications and authorization to advertise for bids for the 2024 Street and Utility Project
• Public Hearing on Annexation Petitions for properties within Parcel No.’s 65-00512-0110 and 10-00121-3201
• Renewal of a three-year Service Contract with Hach Service Plus for Equipment Servicing at the Wastewater Treatment Facility
• Big Lake Fire Relief Association Benefit Increase Request

EDA Packets

The Big Lake Economic Development Authority meeting scheduled for March 11, 2024, at 6:00 p.m. is canceled because there is no business to conduct. No decisions or discussions will take place.

• Meeting canceled

Planning Commission Packets

The Planning Commission meeting scheduled for March 6, 2024, was canceled. The cancellation was due to a lack of business and the absence of the Chair and Vice-Chair.

City Council Packets

The Big Lake City Council is holding a workshop to discuss three main items: an update on the Old School Building/City Hall redevelopment project, a review of the city's Tax Abatement Policy, and the assessment terms for the ST2024-1 Street Project. The council will provide direction on submitting a grant application for environmental site assessments, discuss aligning the tax abatement policy with Sherburne County's recent revisions, and consider the street project assessment terms. No formal votes are scheduled; this is a discussion and direction-setting session.

• Direction on submitting a grant application to the MPCA for Phase I & II Environmental Site Assessments on the city-owned portion of the Old School Building/City Hall at 160 Lake St. N
• Review of the City's Tax Abatement Policy, last amended 2/28/2018, to align with Sherburne County's revised policy (January 2024)
• Discussion of ST2024-1 Street Project Assessment Terms

City Council Packets

The Big Lake City Council will meet to consider a drainage and utility easement vacation and the final plat for Big Lake Marketplace Eleventh Addition, along with an ordinance amendment regarding the Planning Commission and a preliminary engineering report for ST2024-1. The consent agenda includes routine approvals such as claims, minutes, liquor license renewals, budget amendments, a demolition quote, a change order, and a police officer resignation.

• Public hearing on drainage and utility easement vacation and Big Lake Marketplace Eleventh Addition final plat
• Ordinance amending Section 250 (Planning Commission)
• ST2024-1 preliminary engineering report and call for public hearing
• Approve quote for demolition work by Tom Kraemer, Inc. at 421 Eagle Lake Road North
• Approve change order No. 6 for ST2022-1 project

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will meet to approve minutes, select a chair and vice-chair for 2024, and continue discussions on greenway signage, including verbiage, placement, and costs. They will also receive updates on park funds and staff activities. The agenda is mostly routine, with the greenway signage discussion being the main substantive item.

• Approve January 22, 2024 meeting minutes
• Recommend appointments for 2024 Chair and Vice-Chair
• Discuss greenway signage verbiage and placement, including Greenway 14 (Lake Mitchell Boat Launch)
• Receive current balance of funds update
• Staff updates on park projects and programs

City Council Packets

This is a special meeting of the Big Lake City Council, held off-site, primarily for a council goal-setting session. The agenda is mostly procedural, with no specific action items listed.

• Council goal setting session

City Council Packets

The Big Lake City Council will hold a workshop to discuss safety for city officials regarding active shooter incidents and workplace disturbances. The discussion includes reviewing the Big Lake Police Department’s Critical Incident City Official’s Guide.

• City Official Safety Discussion
• Review of Big Lake Police Department’s Critical Incident City Official’s Guide

City Council Packets

The Big Lake City Council and Big Lake Township will hold a joint planning meeting to consider a request from LISI Medical. The company is seeking to amend a conditional use permit to allow for deferred parking at its manufacturing facility located at 17701 198th Ave NW.

• Public hearing for LISI Medical Remmele Amendment to Conditional Use Permit
• Proposed 45,000 square foot building expansion at 17701 198th Ave NW
• Request to provide 214 parking spaces and 121 spaces as 'proof of parking' instead of the required 300
• Proposed expansion of employee count from 261 to 312

City Council Packets

The Big Lake City Council will hold public hearings on the wastewater treatment facility plan and a 2024 fee schedule amendment, and consider an ordinance change for therapeutic massage businesses. They will also review development applications for Prairie Meadows, order an engineering report for street and utility improvements, and approve a consent agenda with routine items like claims, appointments, and agreements.

• Public hearing on Wastewater Treatment Facility Plan
• Ordinance amendment to Section 395 (Therapeutic Massage)
• Public hearing on 2024 Fee Schedule Amendment No. 1
• Prairie Meadows Development Applications - Third Addition PUD Amendment and Fourth Addition Preliminary Plat
• Order Preliminary Engineering Report for 2024 Street and Utility Improvement Project No. ST2024-1

EDA Packets

The Big Lake Economic Development Authority is considering a recommendation to align the city's tax abatement policy with Sherburne County. The body is also reviewing a request to support federal funding for the Wastewater Treatment Plant expansion.

• Letter of support for federal funding for the Wastewater Treatment Plant (WWTP)
• Recommendation to amend the City's Tax Abatement policy to match Sherburne County's $500,000 limit
• LISI Medical 45,000 SF building expansion parking request
• Prairie Meadows 4th Addition preliminary plat for 60 twin homes
• Big Lake Marketplace Eleventh Addition final plat approval request

Planning Commission Packets

The Planning Commission will hold a public hearing regarding a PUD amendment and preliminary plat for Prairie Meadows. The proposal involves constructing 60 two-story twin homes on a 10-acre site. The commission will also select a Vice-Chair and Parks Advisory Committee Liaison.

• Public hearing for Prairie Meadows 3rd Addition PUD Amendment and 4th Addition Preliminary Plat
• Proposal for 60 two-story, slab-on-grade twin homes
• Request for building material deviations (100% vinyl siding on rear/side elevations)
• Request for density increase to 5.06 units per acre
• Selection of Vice-Chair and Parks Advisory Committee Liaison positions

City Council Packets

The Big Lake City Council is holding a workshop to discuss three items: creating a new police mission statement and patch, reviewing a proposed street improvement plan for the Harrison Cove neighborhood, and deciding on future funding for the ECFE in the Park program. No formal votes are expected; the council will provide direction to staff.

• Police mission statement and patch redesign due to Minnesota state seal change
• Harrison Cove resurfacing estimated at $510,000-$660,000, with $300,000 in 2024 CIP budget
• Open houses for property owners proposed for February 6-7
• ECFE in the Park funding: city currently budgets $10,000/year, school district contributes $7,000
• Draft agreement with Independent School District No. 727 for ECFE in the Park

City Council Packets

The Big Lake City Council will consider a consent agenda approving claims paid from January 1-17, 2024, including payroll, and several resolutions: purchasing Motorola APX radios for the police department, authorizing a lawful gambling premises permit for the Becker/Big Lake Ice Association at Lupulin Brewing, and calling a public hearing for the Wastewater Treatment Facilities Plan. The regular agenda includes an annual update from the Sherburne County Attorney and department reports from Streets/Parks/Fleet and Water/Wastewater.

• Approve List of Claims paid 01/01/2024-01/17/2024, including $51,446.57 to Core & Main for water meter project and $23,746.80 to Axon for body camera storage
• Approve purchase of Motorola APX radios for Big Lake Police Department
• Approve resolution authorizing Lawful Gambling Premises Permit for Becker/Big Lake Ice Association at Lupulin Brewing, 570 Humboldt Dr., Suite 107
• Approve resolution calling public hearing on Feb 14, 2024 for Wastewater Treatment Facilities Plan
• Annual update from Sherburne County Attorney Kathleen Heaney

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will consider approving meeting minutes, recommend Doug Peterson for reappointment, discuss greenway signage verbiage and placement, and provide feedback on the design of a future park on Brom Lane. They will also review a proposed 2024 meeting schedule and receive an update on park funds totaling $1,367,937.

• Recommend Doug Peterson be appointed to Parks Advisory Committee for three-year term
• Discuss greenway signage verbiage and placement, with snowmobile access on Greenways 2 and 10 in winter
• Discuss preferred style of park equipment for Brom Park, limited to 50' x 50' due to wetlands
• Approve 2024 PAC meeting schedule with changes to May, November, and December dates
• Current balance of funds: $1,367,937, including $871,592 in Park Development Fund

City Council Packets

This is a joint meeting agenda for the Big Lake City Council, Big Lake Township Board, Orrock Township Board, Big Lake School District Board, and Sherburne County Board of Commissioners. The agenda lists only general topic categories (e.g., Sherburne County, Big Lake Township, Orrock Township, Big Lake School District, City of Big Lake) with no specific items, decisions, or discussions detailed. It is essentially procedural boilerplate with no concrete agenda items provided.

• Joint meeting of five local government bodies
• Topic categories listed but no specific items
• No dollar amounts, rezonings, contracts, or public hearings mentioned

City Council Packets

The Big Lake City Council will discuss whether to request that a city precinct be included in the 2024 Post-Election Review hand-count, following a similar request for the 2022 election. The 2022 hand-count found zero discrepancies. The council will also review 2024 meeting date changes and discuss soil and drainage concerns at Sanford Select Acres.

• Discussion on requesting a Big Lake precinct for the 2024 Post-Election Review hand-count
• Review of 2024 meeting date changes
• Discussion of Sanford Select Acres soil and drainage concerns
• 2022 hand-count of Precinct 3 found zero discrepancies
• Costs for a 2024 hand-count would be allocated to the 2024 City Council budget

City Council Packets

The Big Lake City Council will meet on January 10, 2024, to consider a consent agenda, a public hearing on MN Investment Fund and Job Creation Fund applications, and other business including appointments, the annual report, and a police donation. The consent agenda includes approval of claims, minutes, a resignation, a stormwater agreement, a pay equity report, and a special workshop.

• Public hearing on MN Investment Fund and Job Creation Fund applications
• Approve list of claims paid 12/07/2023-12/31/2023 and Payroll No. 1, 2024
• Accept resignation of Planning Commissioner Randy Miller
• Approve Stormwater Maintenance Agreement for 90 Lakeshore Drive
• Set special council workshop for goal setting on Feb 23, 2024 at Style Catering, 617 Rose Drive

EDA Packets

The Big Lake Economic Development Authority (BLEDA) will meet to recommend appointments for 2024 officer positions (President, Vice President, Treasurer, Secretary, Assistant Treasurer) for City Council approval. They will also discuss a tax abatement policy, review the Old School/City Hall redevelopment project, and receive the 4th quarter strategic plan report and December 2023 budget report. The meeting includes routine approval of prior minutes and a community development update.

• Appointments for 2024 BLEDA officer positions
• Tax abatement policy discussion
• Old School/City Hall redevelopment project update
• 4th quarter strategic plan report (Oct 1 – Dec 31, 2023)
• December 2023 budget report and list of claims

Planning Commission Packets

The Big Lake Planning Commission will hold its first 2024 meeting, including the swearing-in of Commissioner Tony Velishek, selection of leadership positions, and approval of December 2023 minutes. The agenda is largely procedural, with no major land-use decisions scheduled.

• Selection of 2024 Chair, Vice-Chair, and Parks Advisory Committee Liaison
• Oath of office for appointed Commissioner Tony Velishek
• Approval of December 6, 2023 meeting minutes
• Planner's report on development applications (Dollar General, Parkwood Knolls, etc.)