Big Lake public meetings in 2025

City Council Packets

The Big Lake City Council will hold a workshop to discuss proposed amendments to the City Personnel Policy regarding the possession of dangerous weapons and to review the 2025 Work Plan. The council is also set to discuss the potential sale of THC-infused edibles at Lake Liquors.

• Continued discussion on proposed amendments to the City Personnel Policy
• 2025 Work Plan update
• Discuss potential sales of THC infused edibles at Lake Liquors
• 172nd Street Resurfacing Project proposed by Big Lake Township
• Discuss preliminary engineering street design for Minnesota Avenue improvements

The council adopted the proposed agenda unanimously. After extensive discussion on amending the “Possession and Use of Dangerous Weapons” section of the City Personnel Policy, council members reached a consensus to leave the policy as currently written. No vote tally was recorded for this decision. The meeting also included a discussion on potential THC‑infused edibles at Lake Liquors, but no action was taken.

• Adopted agenda as presented (unanimous ayes)
• Leave weapons section of City Personnel Policy unchanged (consensus)

City Council Packets

The City Council will hold a public hearing to adopt the 2026 City Fee Schedule and vote on the final 2026 budgets, pay scales, and tax levies for the City and BLEDA.

• Public hearing for the 2026 City Fee Schedule
• Final 2026 City and BLEDA Tax Levies, Budgets, and Pay Scales
• Preliminary Engineering Report for the 2026 Street and Utility Improvement Project No. ST2026-1
• Fifth Amendment to the Sale and Purchase Agreement for Big Lake Pizza Factory, Inc.
• Replacement of Fire Department Grass Truck No. 16

The council adopted the 2026 City Fee Schedule and authorized its summary publication. It approved the final 2026 Tax Levy, Economic Development Authority levy, and all city budgets with a 4‑1 vote. The fire JPA budget, a planning commission appointment, and a city code amendment were also approved.

• Adopted 2026 City Fee Schedule (Ordinance No. 2025-08) – unanimous ayes
• Authorized summary publication of the fee schedule (Resolution No. 2025-68) – unanimous ayes
• Adopted final 2026 Tax Levy and General Fund Budget (Resolution No. 2025-69) – vote 4:1
• Adopted final 2026 Economic Development Authority Levy (Resolution No. 2025-70) – vote 4:1
• Approved all 2026 City Budgets and City Grade and Pay Scale – vote 4:1
• Approved 2026 Fire JPA Budget and Pay Scale – unanimous ayes
• Appointed Jake Geroux and Alan Heidemann to Planning Commission – vote 3:1:1
• Adopted ordinance amending City Code chapters 6, 10, 11, 13 (Ordinance No. 2025-09) – unanimous ayes

EDA Packets

The Big Lake Economic Development Authority will meet to review updates on the 421 Foley Avenue site and public safety facility communications. The body will also discuss its strategic plan and review the November 2025 budget report.

• Update on 421 Foley Avenue site
• Public Safety Facility communication
• BLEDA Strategic Plan
• November 2025 Budget Report and List of Claims
• Community Development Department update

Commissioners unanimously adopted the meeting agenda. They also unanimously approved the November 10, 2025 BLEDA minutes with a correction to item 6B. No other substantive decisions were recorded.

• Adopt agenda (unanimous ayes)
• Approve November 10, 2025 minutes with correction (unanimous ayes)

City Council Packets

The City Council, Economic Development Authority, Planning Commission, and Parks Advisory Committee will hold a joint workshop on December 2, 2025 at 5:00 p.m. The session is intended for collaborative discussion among the four bodies. No specific agenda items, votes, or contracts are listed.

• Joint workshop of City Council, Economic Development Authority, Planning Commission, and Parks Advisory Committee – Dec 2, 2025, 5 p.m., 617 Rose Drive

The council adopted the proposed agenda by unanimous vote and then adjourned the meeting at 6:01 p.m. No other decisions, approvals, or denials were recorded.

• Adopted agenda (unanimous ayes)
• Adjourned meeting at 6:01 p.m. (unanimous ayes)

Planning Commission Packets

The Planning Commission will conduct a public hearing regarding amendments to Chapter 10 of the Zoning Ordinance. The body will also review proposed changes to city code chapters covering traffic, subdivisions, and signs.

• Public hearing on Chapter 10 (Zoning Ordinance) amendments
• Review of amendments to Chapter 6 (Traffic)
• Review of amendments to Chapter 11 (Subdivision)
• Review of amendments to Chapter 13 (Signs)
• Strategic planning discussion with BLEDA

The Planning Commission adopted its agenda and approved the November 5, 2025 meeting minutes by unanimous vote. It then unanimously recommended approval of proposed revisions to Chapters 6 (Traffic), 10 (Zoning), 11 (Subdivision) and 13 (Signs) of the Big Lake City Code. No other formal actions were taken; the meeting was adjourned.

• Adopt agenda (unanimous ayes)
• Approve November 5, 2025 minutes (unanimous ayes)
• Recommend approval of code revisions to Chapters 6, 10, 11, 13 (unanimous ayes)
• Adjourn meeting (unanimous ayes)

City Council Packets

The Big Lake City Council will vote on the 2026 budget and levy, approve a liquor license for Thirsty Bison, and consider a concept plan for a new development. The meeting also includes approving a list of city claims and accepting a police grant.

• Public hearing for 2026 Budget/Levy
• Liquor license for dWt LLC dba Thirsty Bison at 16722 198th Avenue NW
• BK Land Development LLC Concept Plan for Outlot A, Big Lake Marketplace North Addition
• Approve 2026 Ice Rink Lease Agreement with Mary of the Visitation Catholic Church
• Accept MN Chief’s of Police Community Partnership Grant

The council adopted the agenda and approved the consent agenda, which included items such as the 2026 Ice Rink Lease Agreement and various project approvals. A public hearing on a liquor license application was held, and the council unanimously approved an on‑sale and Sunday liquor license for dWt LLC d/b/a Thirsty Bison, effective Dec. 1, 2025. No other substantive motions were taken.

• Adopted agenda as presented – unanimous ayes
• Approved consent agenda – unanimous ayes (items 6A‑6H)
• Approved 2026 Ice Rink Lease Agreement with Mary of the Visitation Catholic Church – unanimous ayes
• Approved Community and Economic Development Associates Grant Writing Proposal – unanimous ayes
• Accepted MN Chiefs of Police Community Partnership Grant – unanimous ayes
• Approved Change Order No. 1 for the 2025 Street and Utility Improvement Project – unanimous ayes
• Approved final payment for the 2022 Street and Utility Improvement Project – unanimous ayes
• Approved on‑sale and Sunday liquor license for dWt LLC d/b/a Thirsty Bison – unanimous ayes

City Council Packets

The City Council will discuss designating a newspaper for 2026 public notices and review proposed amendments to the Personnel Policy. Other agenda items include computer and social media policies and a Fire Department grass rig purchase.

• Review of 2026 newspaper quotes: Patriot News ($17.50/column inch) and APG ($9.80/column inch)
• Proposed Personnel Policy change to pay overtime only for hours actually worked, excluding paid leave
• Discussion on maintaining current policy prohibiting non-law-enforcement staff from carrying weapons on duty
• Discussion of Draft Computer, Social Media, and Device Policies
• Discussion of Fire Department Grass Rig Purchase

The council directed staff to designate the Patriot News as the City’s 2026 designated newspaper for legal notices. Council also instructed staff to obtain legal guidance on wording for a dangerous‑weapons amendment to the personnel policy. Earlier, the agenda was adopted unanimously with the addition of the compost‑site fire debrief item.

• Adopted agenda with addition of item 4A(1) – Compost Site Fire Debrief (unanimous ayes)
• Designate Patriot News as the 2026 designated newspaper (no vote recorded)
• Direct staff to seek legal advice on wording for dangerous‑weapons policy amendment

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee will review the Concept Plan for the Hudson Woods Second Addition (PID #65-00544-0040) and recommend whether the park land shown on the Comprehensive Plan should be dedicated and whether a sidewalk or trail should be built on Marketplace Drive. The meeting will also approve the October 27, 2025 committee minutes, receive a current balance of funds update, hear staff updates, and consider the standing strategic plan item.

• Approve the October 27, 2025 Parks Advisory Committee meeting minutes
• Current balance of funds update
• Staff updates
• Strategic Plan standing item
• Concept Plan for Hudson Woods Second Addition – recommendation on park land dedication and sidewalk vs trail on Marketplace Drive (PID #65-00544-0040)

The Parks Advisory Committee unanimously adopted the agenda. It also unanimously approved the October 27, 2025 meeting minutes. Staff announced that the December PAC meeting is cancelled. The committee then unanimously adjourned the meeting at 7:15 p.m.

• Adopted agenda (unanimous ayes)
• Approved October 27, 2025 minutes (unanimous ayes)
• Cancelled December PAC meeting (no vote recorded)
• Adjourned meeting at 7:15 p.m. (unanimous ayes)

City Council Packets

The City Council is discussing a draft 2026 fee schedule for formal adoption on December 10, 2025. Proposed changes include adjustments to water and sewer rates, building permits, and farmers market fees.

• Proposed 5% reduction in residential, multi-family, and irrigation water usage fees
• Proposed 10% increase in residential, multi-family, and commercial sewer usage fees
• New $100 plumbing alteration fee and a decrease in residential siding permits from $180 to $120
• Proposed shift to seasonal-only vendor fees for the Farmers Market ($140 summer / $60 winter)
• Review of Lake Channel repairs and CEDA grant proposal

The council adopted the agenda unanimously and directed staff to move forward with the proposed 2026 city fee schedule changes. Staff was instructed to continue collecting park irrigation data and report findings in the fall of 2028. The council approved a $689 Phase I CEDA grant writing proposal from the Parks Department general fund. Council also approved lake channel repair work estimated at $1,500‑$2,000 using Parks Department funds.

• Adopted agenda unanimously (5 ayes)
• Directed staff to implement 2026 fee schedule changes
• Directed staff to continue park irrigation data collection and report in fall 2028
• Approved $689 Phase I CEDA grant writing proposal (funded from Parks general fund)
• Approved lake channel repair work estimated $1,500‑$2,000 (funded from Parks general fund)

City Council Packets

The Big Lake City Council meeting will consider several consent‑agenda items, including approvals of claims, minutes, license renewals, and agreements. A key decision is the resolution authorizing pursuit of 2025 Local Road Improvement Program funding for the Minnesota Avenue Improvement Project. The council will also hold public hearings on street‑project assessments, delinquent utility accounts, a liquor‑license revocation for TD Restaurants LLC, and a tobacco‑license suspension for Casey’s Retail Company.

• Approve Resolution Authorizing Pursuit of 2025 Local Road Improvement Program Funding for the Minnesota Avenue Improvement Project (Consent Agenda 6I)
• Assessment Public Hearing – ST2025-1 Street Project Assessments (Business 7A)
• TD Restaurants LLC Liquor License Revocation Hearing (Business 7C)
• Casey’s Retail Company Tobacco License Suspension (Business 7D)
• Approve Sherburne County Assessment Services Agreement (Consent Agenda 6G)

The council approved several resolutions, including certifying special assessments for the 2025 Street and Utility Improvement Project and placing delinquent utility and weed‑removal charges on 2026 property taxes. It also approved the revocation of TD Restaurants LLC’s on‑sale and Sunday liquor licenses and imposed a $1,000 fine and a seven‑day suspension on Casey’s General Store’s tobacco sales license. All motions passed with unanimous ayes.

• Approved Resolution No. 2025-60 certifying special assessments for Street and Utility Improvement Project (unanimous)
• Approved Resolution No. 2025-61 placing delinquent utility charges on 2026 property taxes (unanimous)
• Approved Resolution No. 2025-62 placing delinquent weed/grass removal charges on 2026 property taxes (unanimous)
• Approved Resolution No. 2025-63 revoking TD Restaurants’ on‑sale and Sunday liquor licenses (unanimous)
• Approved Resolution No. 2025-64 imposing $1,000 fine and 7‑day suspension on Casey’s tobacco sales license (unanimous)
• Approved Consent Agenda items including claims list, workshop minutes, and various resolutions (unanimous)

EDA Packets

The Big Lake Economic Development Authority will review the October 2025 budget report and claims. The body is also scheduling its 2026 meetings and conducting a committee workshop.

• Approval of October 13, 2025 meeting minutes
• 2026 BLEDA meeting schedule
• October 2025 budget report and list of claims
• 2025 Committee Workshop
• Community Development Department update

The Big Lake Economic Development Authority (BLEDA) unanimously approved its agenda, the minutes from the October 13, 2025 meeting, and the December 2, 2025 joint committee workshop. Commissioners also kept the 2026 meeting schedule as planned and approved the October 2025 financial report and list of claims. Finally, the board voted to call a special BLEDA meeting on January 21, 2026 to execute lease‑revenue bonds and lease documents for the new city public facilities building.

• Adopt agenda (unanimous ayes)
• Approve October 13, 2025 BLEDA minutes (unanimous ayes)
• Approve December 2, 2025 joint committee workshop (unanimous ayes)
• Approve 2026 BLEDA meeting schedule (unanimous ayes)
• Approve BLEDA financial report and list of claims for October 2025 (unanimous ayes)
• Approve call for special BLEDA meeting Jan 21, 2026 to execute lease‑revenue bonds (unanimous ayes)

Planning Commission Packets

The Big Lake Planning Commission will approve the October 6, 2025 meeting minutes and set dates for the 2026 annual joint committee workshop and regular meetings. The agenda also includes a concept plan for Outlot A at Big Lake Marketplace North Addition.

• Approve October 6, 2025 Planning Commission minutes
• Set 2025 Annual Joint Committee Workshop for December 2, 2025
• Set Planning Commission meeting dates for 2026
• Concept Plan for Outlot A, Big Lake Marketplace North Addition

The Planning Commission unanimously adopted the agenda and approved the October 6, 2025 meeting minutes. Commissioners also unanimously set the 2025 Annual Joint Committee Workshop for December 2, 2025 at Style Catering. Finally, the commission unanimously approved the recommended 2026 Planning Commission meeting dates.

• Adopt agenda (unanimous ayes)
• Approve October 6, 2025 meeting minutes (unanimous ayes)
• Set 2025 Annual Joint Committee Workshop for Dec 2, 2025 at 5 p.m., Style Catering (unanimous ayes)
• Approve 2026 Planning Commission meeting dates as recommended by staff (unanimous ayes)

Fire Board

The Big Lake Fire Department Joint Powers Board will approve donations totaling $1,589.14 and ratify claims and payroll paid between August 28 and October 22, 2025. The meeting also includes discussions on IT services, a grass rig purchase, and a fire contract.

• Accepting donations totaling $1,589.14
• Ratifying claims and payroll paid $28,404.15
• Ratifying claims and payroll paid $25,385.31
• Discussion on Marco IT Services proposal
• Discussion on Grass Rig purchase

The Big Lake Fire Board unanimously approved buying the ECHO data software (first‑year cost $9,240) and its $6,120 annual subscription. The board also approved a recommendation to purchase and outfit a Ford F‑350 as a new grass rig. Staff were directed to obtain additional IT cybersecurity estimates for the Marco proposal and report back on January 6, 2026. The consent agenda and meeting agenda were also approved without opposition.

• Approved purchase and implementation of ECHO software ($9,240) and annual subscription ($6,120) – approved by Aubol, Knier, Noding; none opposed
• Approved recommendation to purchase and outfit a Ford F‑350 grass rig – approved by Aubol, Knier, Noding; none opposed
• Directed staff to obtain additional IT cybersecurity estimates for Marco proposal; results to be presented Jan 6 2026 – motion carried, no opposition
• Approved consent agenda items (minutes, payroll claims, donation resolution, etc.) – approved by Aubol, Knier, Noding; none opposed
• Approved meeting agenda – approved by Aubol, Knier, Noding; none opposed

Park Advisory Committee Packets

The Parks Advisory Committee will review a concept plan for Hudson Woods Second Addition and discuss Mitchell Farms Park. The meeting also includes administrative items such as the 2026 meeting schedule and a funds balance update.

• Concept Plan for Hudson Woods Second Addition (PID #65-00544-0040)
• Discussion regarding Mitchell Farms Park
• Authorization to advertise for expiring Commissioner positions
• Review of current balance of funds
• Establishment of 2026 PAC meeting schedule

The Parks Advisory Committee unanimously adopted the meeting agenda and approved the September 22, 2025 minutes. No other substantive actions or approvals were recorded.

• Adopted agenda – unanimous ayes, motion carried
• Approved September 22, 2025 minutes – unanimous ayes, motion carried

City Council Packets

The City Council will discuss a variance and conditional use permit for 921 Lakeshore Drive and a purchase agreement amendment for Big Lake Pizza Factory, Inc. The body is also considering a Shoreland/R-5 Zoning District Code update and a new meeting schedule for 2026.

• Variance and Conditional Use Permit Resolution for 921 Lakeshore Drive
• Fourth Amendment to Purchase Agreement for Big Lake Pizza Factory, Inc.
• Shoreland/R-5 Zoning District Code Update Proposal with Landform
• AutoZone Site Plan Review and Cobblestone Second Addition Preliminary Plat
• Snow and Ice Control Agreement with Big Lake Township

The council adopted the October 22, 2025 agenda, adding a county administrative update item. The council unanimously approved the consent agenda, which included multiple resolutions such as snow and ice control, a conditional use permit, and a shoreline zoning update. The council also unanimously approved subordination agreements for the Jabro Big Lake LLC/M&M Precision Machining, Inc. private development project with First Bank Elk River.

• Adopted October 22, 2025 Council Agenda, adding Item 7A.i. (unanimous ayes)
• Approved Consent Agenda, removing item 6K and approving items 6A‑6L (unanimous ayes)
• Approved Subordination Agreement for Jabro Big Lake LLC/M&M Precision Machining, Inc. project with First Bank Elk River (unanimous ayes)

City Council Packets

The Big Lake City Council will hold a work session to discuss changing the administration of Statewide Affordability Housing Aid (SAHA) funds from Sherburne County to Main Street Family Services and to review a draft 2026-2030 Pavement Management Plan.

• Discussion on shifting SAHA fund administration to Main Street Family Services
• Review of 2026-2030 Pavement Management Plan
• MNDOT Grant Program Opportunities for street improvements
• Pavement Management Plan includes $600,000 for 2026 sealcoating
• Pavement Management Plan includes $940,000 for 2027 Hiawatha Ave/Lakeshore Dr

The council directed staff to begin negotiations for a contract with Main Street Family Services to administer all Statewide Affordability Housing Aid (SAHA) funds for Big Lake. The finalized contract will be presented for council approval at the November 12, 2025 meeting. The agenda was adopted unanimously, and the council agreed to follow the city engineer’s recommendation on the pavement management plan.

• Adopted agenda unanimously
• Directed staff to negotiate SAHA contract with Main Street Family Services (approval pending November 12 meeting)
• Council agreed to proceed with City Engineer's recommendation on pavement management plan

EDA Packets

The Big Lake Economic Development Authority will review a presentation on issuing Lease-Revenue Bonds to finance a municipal public safety facility. The body will also approve the September 8, 2025 meeting minutes and receive a budget report.

• Approve September 8, 2025 BLEDA meeting minutes
• Review BLEDA budget report and list of claims
• Northland Public Finance overview of Lease-Revenue Bonds
• Community Development Department update
• Sherburne County Economic Development update

Commissioner Rohrbeck moved to adopt the agenda as presented, which was seconded by Commissioner Parsons and carried with unanimous ayes. Commissioner Geroux moved to approve the September 8, 2025 BLEDA meeting minutes, seconded by Commissioner Knodle, and the motion also passed unanimously. No other actions or approvals were recorded.

• Adopt agenda (unanimous ayes)
• Approve September 8, 2025 BLEDA minutes (unanimous ayes)

City Council Packets

The Big Lake City Council will consider a consent agenda that includes several routine approvals, such as minutes, appointments, and contracts. Among the items is a vote to purchase a ParkingBoxx parking meter system for Lakeside Park and to dispose of the existing meters. The council will also receive updates on the 2025 Street and Utility Improvement Project and the Sherburne County Road 5 resurfacing project, and hear department reports from police and fire.

• Approve appointment of Brock Potthoff to the Streets/Parks Operator position (6D)
• Approve 2025/2026 Winter Farmers Market EBT and Market Bucks Agreement (6E)
• Approve Prairie Meadows 4th Addition Development Agreement Extension (6J)
• Approve purchase of ParkingBoxx parking meter system for Lakeside Park and authorize disposal of current meters (6K)
• Approve quotes for upgrades to the Big Lake Fire Department parking lot (6I)

The council adopted the proposed agenda unanimously and approved the consent agenda, removing items 6D and 6J for separate consideration. All remaining consent agenda items were approved unanimously. The council then approved the Prairie Meadows 4th Addition Development Agreement extension until October 15, 2026 by a 4‑1 vote.

• Adopted proposed agenda (unanimous ayes)
• Removed item 6D (appointment of Brock Potthoff) from Consent Agenda (unanimous ayes)
• Removed item 6J (Prairie Meadows 4th Addition Development Agreement extension) from Consent Agenda for separate consideration (unanimous ayes)
• Approved remaining Consent Agenda items (6A, 6B, 6C, 6E‑6I, 6K) (unanimous ayes)
• Approved Prairie Meadows 4th Addition Development Agreement extension until Oct 15, 2026 (vote 4‑1)

City Council Packets

The Big Lake City Council will consider a proposal to change its meeting calendar from two dates per month to one date per month, with meetings on the third Wednesday of each month beginning January 1, 2026. Staff also seeks direction on related bylaws amendments, removal of regular department reports from the agenda, continuation of the bi‑monthly Student Liaison report, and whether to keep the Outstanding Citizen of the Year recognition.

• Adopt a new Council meeting schedule: third Wednesday of each month, workshops at 5:00 p.m., regular meetings at 6:30 p.m., effective Jan 1 2026
• Amend City Council Bylaws (Sections 202 and 206) to align with current practices
• Remove routine department reports from the regular agenda, using media platforms for updates
• Continue the Student Liaison report on a bi‑monthly basis at regular meetings
• Decide whether to continue the Outstanding Citizen of the Year award program

The council directed staff to implement a new council meeting schedule on the third Wednesday of each month starting January 2026. It also approved amendments to the City Council Bylaws, the discontinuation of department head reports at bi‑monthly meetings, and the continuation of the Student Liaison bi‑monthly report and the Outstanding Citizen of the Year award in May. No vote tallies were recorded; the actions were taken by consensus.

• Adopt new council meeting schedule: third Wednesday of each month (consensus)
• Approve amendments to City Council Bylaws as recommended by staff (consensus)
• Discontinue department head reports at bi‑monthly meetings (consensus)
• Continue Student Liaison bi‑monthly report schedule (consensus)
• Continue Outstanding Citizen of the Year recognition program each May (consensus)

Planning Commission Packets

The Big Lake Planning Commission will approve the September 2, 2025 meeting minutes. It will hold a public hearing and recommend approval of a Conditional Use Permit for an accessory commercial daycare at 311 Lake St. S. A second public hearing will discuss the concept plan for the Hudson Woods Second Addition, a 73‑acre residential development with 175 lots. The commission will also review updates to its strategic plan, including code revisions for R‑5, Shoreland and downtown design standards.

• Approve September 2, 2025 Planning Commission meeting minutes
• Public hearing – Conditional Use Permit for accessory commercial daycare at 311 Lake St. S.
• Public hearing – Concept Plan for Hudson Woods Second Addition (73 acres, 175 lots)
• Discussion of Planning Commission strategic plan and code updates (R‑5, Shoreland, Downtown Design Standards)
• No financial impacts noted for agenda items

The commission unanimously recommended approval of the preliminary plat and site plan for the Cobblestone 2nd Addition AutoZone project. It also recommended approval of a conditional use permit for an impervious‑surface addition at 1097 Klickitat St. and both a conditional use permit and an after‑the‑fact deck variance at 921 Lakeshore Dr, while a motion to deny the setback variance at the same address was presented. Earlier agenda items approving the meeting agenda and the September 2, 2025 minutes were also adopted.

• Adopt agenda (unanimous)
• Approve September 2, 2025 minutes (unanimous)
• Recommend approval of preliminary plat and site plan for Cobblestone 2nd Addition AutoZone (unanimous)
• Recommend approval of Conditional Use Permit for impervious surface at 1097 Klickitat St (unanimous)
• Recommend approval of Conditional Use Permit for impervious surface at 921 Lakeshore Dr (unanimous)
• Recommend approval of after‑the‑fact deck variance at 921 Lakeshore Dr (unanimous)
• Motion to recommend denial of setback variance at 921 Lakeshore Dr (outcome not recorded)

City Council Packets

The City Council will hold a public hearing regarding drainage and utility easements and a final plat for the Big Lake Car Condos Fourth Addition. The body will also review a concept plan for Hudson Woods Second Addition and discuss a school special election.

• Public hearing for Big Lake Car Condos Fourth Addition final plat and easement vacation
• Concept plan review for Hudson Woods Second Addition
• Material testing contract with Braun Intertec for Street and Utility Improvement Project No. ST2025-1
• Purchase of a 2026 Police Ford Explorer vehicle
• Conditional Use Permit for accessory commercial daycare at 311 Lake Street South

The council approved the preorder and purchase of a 2026 Police Ford Explorer for $45,536, passing 4‑1. Council members also approved the removal of existing playground equipment and purchase of new equipment for Lakeside Park, Lake Ridge Park, and Shores of Lake Mitchell Park by unanimous vote. A motion to obtain a quote for equipment at Mitchell Farms Park failed 2‑3, but a separate motion to remove the existing equipment at Mitchell Farms Park passed 4‑1.

• Approved preorder/purchase of 2026 Police Ford Explorer ($45,536) (4-1)
• Approved removal and disposal of existing playground equipment at Lakeside, Lake Ridge, and Shores of Lake Mitchell Parks and purchase of new equipment (unanimous)
• Motion to direct staff to obtain a quote for playground equipment at Mitchell Farms Park failed (2-3)
• Approved immediate removal and disposal of existing playground equipment at Mitchell Farms Park (4-1)

City Council Packets

The City Council will review a recommendation for a new 55,576 sq. ft. Big Lake Public Safety Facility. This proposed project would co-locate City Hall, the Police Department, and the Library on land owned by the BLEDA.

• Proposed not-to-exceed budget of $33 million
• Proposed financing via a Lease Revenue Bond issued by the BLEDA
• Proposed delivery method: Construction Manager at Risk (CMAR)
• Project scope includes City Hall, Police Department, and Library
• Target groundbreaking Q4 2026 with completion Q4 2027

Council Member Noding motioned to adopt the proposed agenda and Council Member Seefeld seconded. The motion passed with unanimous ayes. No other substantive actions or votes were recorded in this workshop meeting.

• Adopted agenda (unanimous ayes)

Park Advisory Committee Packets

The Big Lake Parks Advisory Committee approved the July 29, 2025 meeting minutes. It recommended to City Council specific equipment options for Lakeside Park, Lake Ridge Park, Mitchell Farms Park, and Shores of Lake Mitchell Park, including features such as a pirate‑ship theme, pour‑and‑play surfaces, and trail connections. The committee also received an update on the current balance of park funds.

• Approve July 29, 2025 Parks Advisory Committee meeting minutes
• Recommend Lakeside Park playground equipment: Option 2 with a pirate ship replacing the small children’s play equipment
• Recommend Lake Ridge Park playground equipment: Option 2
• Recommend Mitchell Farms Park playground equipment: Option 2, replace rock‑climbing amenity with cone‑shaped rope feature and use the theme from Option 1
• Recommend Shores of Lake Mitchell Park playground equipment: Option 1, add a connecting trail from Kanabec Road, include a pirate‑ship theme, and swap the triverse climber for a child‑friendly amenity

The Parks Advisory Committee unanimously adopted the agenda and approved the July 29, 2024 meeting minutes. Members received updates on playground equipment removal, funding sources, and upcoming council actions, but no formal decisions or votes on those topics were taken. The meeting concluded with procedural items only.

• Adopted agenda as presented (unanimous ayes)
• Approved July 29, 2024 minutes as presented (unanimous ayes)

City Council Packets

The council will consider items on the consent agenda, including approval of the List of Claims covering payments from August 21 to September 3, 2025. They will also approve the appointment of Kendall Rupar as part‑time Liquor Clerk. Additional business includes the oath of office for Police Officer Cody Gardas, a preliminary discussion of the 2026 tax levy and Economic Development Authority levy, and department reports from the Engineering Department and Student Liaison.

• Approve List of Claims paid Aug‑21 to Sep‑3, 2025 (multiple vendor payments)
• Approve appointment of Kendall Rupar as part‑time Liquor Clerk
• Oath of Office for Police Officer Cody Gardas
• Preliminary 2026 Tax Levy and Economic Development Authority Levy discussion
• Department reports from Engineering Department and Student Liaison

The council approved the 2026 preliminary City Property Tax Levy (Resolution 2025‑38) and the 2026 preliminary Economic Development Authority Levy (Resolution 2025‑39) by a 4‑1 vote. The agenda and consent agenda were adopted unanimously, and Officer Cody Gardas took the patrol oath. Kendall Rupar was appointed part‑time Liquor Clerk.

• Adopted agenda as presented (unanimous)
• Approved consent agenda (unanimous)
• Approved Resolution 2025‑38 adopting 2026 city preliminary property tax levy (4-1)
• Approved Resolution 2025‑39 adopting 2026 EDA preliminary property tax levy (4-1)
• Officer Cody Gardas sworn in as patrol officer
• Appointed Kendall Rupar as part‑time Liquor Clerk

City Council Packets

The Big Lake City Council workshop will discuss replacement of playground and skate park equipment at Lakeside, Lake Ridge, Mitchell Farms, and the Shores of Lake Mitchell parks. Staff will present funding and grant opportunities, noting that any purchases would draw from Park Dedication Fund 120 and Park Maintenance Capital Fund 195. Additional agenda items include an update on Lakeside Park parking boxes, a discussion of a police vehicle purchase, and terms for the ST2025-1 street project assessment.

• 4A – Discuss funding and grant options for replacing playground and skate park equipment at multiple city parks
• 4B – Update on Lakeside Park parking box system
• 4C – Discuss purchase of a police vehicle
• 4D – Discuss assessment terms for street project ST2025-1

The City Council directed staff to proceed with replacing playground equipment at Lakeside Park, Lake Ridge Park, and Shores of Lake Mitchell Park (using the Teal Park design), to remove and not replace equipment at Teal Park (Mitchell Farms), and to pursue grants for all equipment replacements and the skate park. The Council also directed staff to purchase a new ParkingBoxx smart parking meter system for Lakeside Park, preorder a 2026 Ford Explorer for the police department, and set a 4.00% interest rate for 10-year special assessments for the ST2025-1 street project.

• Directed staff to replace playground equipment at Lakeside Park, Lake Ridge Park, and Shores of Lake Mitchell (using Teal Park design)
• Directed removal of playground equipment at Teal Park (Mitchell Farms) without replacement
• Directed staff to pursue grants for playground and skate park equipment
• Directed staff to create plans and specifications for the skate park
• Approved purchase of ParkingBoxx smart parking meter system
• Approved preorder/purchase of 2026 Ford Explorer for $45,536
• Set 4.00% interest rate for 10-year special assessments on ST2025-1

EDA Packets

The Big Lake Economic Development Authority (BLEDA) will review a financial report, an economic development update, and a community development department update. No substantive decisions are scheduled; the body will only consider approving prior meeting minutes.

• Approve August 11, 2025 BLEDA meeting minutes
• Sherburne County Economic Development Update
• BLEDA Financial Report and List of Claims – August 2025
• Community Development Department Update
• Fund up to $30,000 for supplementary site due diligence at 421 Foley Avenue

Commissioners adopted the meeting agenda unanimously. They approved the minutes from the August 11, 2025 meeting unanimously. They approved the BLEDA financial report and list of claims for August 2025 unanimously. The meeting was adjourned at 5:52 p.m. by unanimous vote.

• Adopt agenda – motion carried unanimous
• Approve August 11, 2025 minutes – motion carried unanimous
• Approve August 2025 financial report and claims – motion carried unanimous
• Adjourn meeting at 5:52 p.m. – motion carried unanimous

Fire Board

The Big Lake Fire Department Joint Powers Board will consider proposals for cyber-security and lighting upgrades. The board will also discuss the acquisition of a new grass rig and review financial reports.

• Marco IT cyber-security proposal
• Lighting upgrades proposals and quotes
• Discussion on new grass rig acquisition
• Resolution 2025-05 to accept a $2,500.00 CenterPoint Energy Community Grant for ladder belts and stokes basket
• Ratification of claims and payroll paid between 07/01/2025 and 08/31/2025

The board approved the meeting agenda, the consent agenda (including a $2,500 donation acceptance), and the financial reports. It directed fire command staff to obtain bids for a new grass rig. The cyber‑security proposal and lighting upgrades were tabled for the November meeting.

• Approved meeting agenda (motion by Knier, second by Brentsen; approved by Aubol, Brentsen, Knier)
• Approved consent agenda, including $2,500 donation acceptance (motion by Knier, second by Brentsen; approved by Aubol, Brentsen, Knier)
• Approved financial reports (motion by Knier, second by Noding; approved by Aubol, Brentsen, Knier, Noding)
• Directed fire command staff to obtain bids for a new grass rig (no vote recorded)
• Tabled cyber‑security proposal pending estimate for November meeting
• Tabled lighting upgrade estimate pending additional quotes for November meeting
• Motion to adjourn carried (motion by Knier, second by Noding; approved by all present)

Planning Commission Packets

The Big Lake Planning Commission will review a request for a Conditional Use Permit to operate an accessory commercial daycare at 311 Lake St. S. The meeting also includes approving previous minutes and discussing a concept plan for Hudson Woods Second Addition.

• Public hearing for accessory commercial daycare at 311 Lake St. S.
• Approval of August 4, 2025 Planning Commission meeting minutes
• Concept Plan for Hudson Woods Second Addition (PID # 65-00544-0040)
• Planning Commission Strategic Plan discussion
• Community Development Report

The Planning Commission unanimously adopted its agenda and approved the August 4, 2025 meeting minutes. Commissioners voted to recommend approval of the Conditional Use Permit for an accessory commercial daycare at 311 Lake St. S. The meeting was then unanimously adjourned.

• Adopt agenda (unanimous ayes)
• Approve August 4, 2025 meeting minutes (unanimous ayes)
• Recommend approval of Conditional Use Permit for daycare at 311 Lake St. S. (unanimous ayes)
• Adjourn meeting (unanimous ayes)

City Council Packets

The City Council will discuss a preliminary 2026 budget and levy based on Finance Committee recommendations. The proposed total levy is $6,311,469, representing a 7.22% increase over 2025. Council is asked to provide direction on these draft numbers.

• Proposed total 2026 preliminary levy of $6,311,469
• General Fund Budget of $7,791,754
• Debt Service Levy of $693,024
• EDA Levy of $160,000
• Proposed creation of a part-time Community Service Officer for the Police Department

Council Member Seefeld motioned to adopt the proposed agenda as presented and Council approved it unanimously. The staff presented the 2026 draft budget, but no formal approvals, rejections, or votes on budget items were recorded.

• Adopted agenda as presented (unanimous ayes)

City Council Packets

The Big Lake City Council will conduct its regular meeting on August 27, 2025, at 6:00 p.m. in Council Chambers. The agenda includes routine procedural items, a life-saving award presentation to a police officer, department reports, and a consent agenda with claims payments, contracts, and permits.

• Approve $64,000+ in claims payments including police internet ($382), street project work ($9,508), and water main repair ($6,875)
• Approve sale of 2016 Ford Explorer vehicle
• Approve two conditional use permits for impervious surfaces at 1451 Hiawatha Avenue and 109 Hill Street North
• Approve outdoor lighting energy and maintenance agreement with Connexus Energy
• Award Life Saving Award to Police Officer Autumn Hanson and Citizen's Commendation to Katie Osowski

The council adopted the proposed agenda by unanimous vote. The consent agenda was also approved unanimously, covering items such as claims, meeting minutes, purchase and trade of public works mowing equipment, sale of a 2016 Ford Explorer, and Resolution No. 2025‑35 approving a Conditional Use Permit for impervious surface at 145.

• Adopted proposed agenda (unanimous ayes)
• Approved consent agenda (unanimous ayes)
• Approved purchase and trade of public works mowing equipment
• Approved sale of 2016 Ford Explorer vehicle
• Approved Resolution No. 2025‑35 conditional use permit for impervious surface at 145

City Council Packets

The City Council is reviewing quotes and design options for replacing playground equipment at four city parks and the skate park at Lakeside Park. Staff reports that 2025 inspections indicated equipment at these locations needs replacement due to safety concerns. The proposed projects would substantially deplete the approximately $1.7 million available in park funds.

• Lakeside Park playground replacement quote: $535,797.24
• Lake Ridge Park playground replacement quote: $211,949.92
• Mitchell Farms Park playground replacement quote: $213,080.48
• Shores of Lake Mitchell Park playground replacement quote: $200,000.00
• Lakeside Park skate park options estimated between $230,000 and $500,000

The council ordered the immediate removal of the skate park equipment and fencing. Staff was directed to obtain quotes for replacing playground equipment at four city parks and soft quotes for a new skate park. Council also instructed staff to investigate grant funding and to bring the park‑improvement item back to the September 10 workshop for further consideration.

• Removed skate park equipment and fencing (directed)
• Staff to obtain quotes for playground equipment replacement at four parks
• Staff to obtain soft quotes for skate park replacement
• Staff to explore grant funding for park projects
• Item to be revisited at September 10 workshop

City Council Packets

The Big Lake City Council will meet on August 13, 2025, to conduct procedural items and vote on a consent agenda that includes routine claims, minutes approvals, and contracts. The meeting will also feature a vote to accept bids and award a contract for the 2025 Street and Utility Improvement Project (ST2025-1).

• Accept bids and award contract for 2025 Street and Utility Improvement Project (ST2025-1)
• Approve final pay application for Well No. 2 Rehabilitation Project Contract B ($11,366.65)
• Approve purchase of wastewater equipment
• Approve resignation of Streets/Parks Operator Joe Brenteson
• Approve resolution requesting state funding for Wastewater Treatment Facility Improvements

The council adopted the agenda and approved the consent agenda items unanimously. Council members voted unanimously to award the $742,115.75 contract for the 2025 Street and Utility Improvement Project (ST2025-1) to Knife River Corporation of Sauk Rapids. Additional approvals included a resolution requesting state funding for wastewater improvements and a joint powers agreement for a specialized traffic vehicle.

• Adopted agenda as presented – unanimous ayes
• Approved consent agenda items (claims, meeting minutes, pay application, equipment purchase, resignation, wastewater funding request, joint powers agreement) – unanimous ayes
• Awarded $742,115.75 contract for ST2025-1 to Knife River Corporation – unanimous ayes
• Approved Resolution No. 2025-33 requesting state funding for wastewater treatment facility improvements – unanimous ayes
• Approved Joint Powers Agreement with Sherburne County, Elk River and Becker for specialized traffic vehicle – unanimous ayes
• Approved purchase of wastewater equipment – unanimous ayes
• Accepted resignation of Streets/Parks Operator Joe Brenteson – unanimous ayes
• Approved final pay application for Contract B of Well No. 2 Rehabilitation Project – unanimous ayes

City Council Packets

The City Council is considering a shift from two regular meetings per month to one to increase staff efficiency and reduce workload. The body is also reviewing a request from Big Lake Schools to present information on upcoming referendum ballot questions.

• Proposed purchase of an Ex-Mark zero-turn mower for $12,479.00 with a $9,875.00 trade-in of a 2016 John Deere mower
• Discussion on Big Lake Schools' request to present two referendum questions: an operating levy and a $36.23 million building bond
• Evaluation of moving the regular meeting schedule to once per month, potentially on the third Tuesday
• Discussion regarding the city flag

The council approved moving to a single regular meeting each month beginning January 2026, with workshops at 5:00 p.m. and council meetings at 6:30 p.m. on the third Wednesday. Council members also allowed the school superintendent to present information on the district’s special election ballot. Staff were directed to revisit the Ex‑Mark mower purchase and to bring the city‑flag proposal back to a future workshop.

• Adopted the proposed agenda (unanimous ayes)
• Directed staff to bring the Ex‑Mark zero‑turn mower purchase and trade‑in to a future consent agenda
• Approved the school superintendent’s request to present referendum information at a future council meeting
• Directed staff to develop a plan for moving to one council meeting per month
• Set workshop start time 5:00 p.m. and regular meeting time 6:30 p.m. on the third Wednesday of each month beginning Jan 2026
• Directed staff to bring the city‑flag discussion back to a future workshop

City Council Packets

The Big Lake City Council and Big Lake Township Board will hold a public hearing regarding a business subsidy for White Bear Clothing Co. The board is considering selling a 3.73-acre lot for $1.00 to facilitate the construction of a 40,000 square foot warehouse and headquarters.

• Public hearing for a $130,000 forgivable loan/subsidy for White Bear Clothing Co.
• Proposed sale of Lot 3, Block 1, Big Lake Industrial Park East for $1.00
• Construction of an approximately 40,000 square foot warehousing facility
• Requirement for developer to retain at least five full-time equivalent jobs at minimum $23.89 per hour
• Resolution approving Conveyance of Property and Contract for Private Development

The Joint Powers Board held a public hearing on White Bear Clothing Co.'s request to purchase Lot 3, Block 1 in the Big Lake Industrial Park East. No public comments were received. The board unanimously approved Resolution No. 2025‑02, conveying the property (sale price $1.00) and authorizing the private development contract. The meeting was then adjourned.

• Adopted agenda as presented – unanimous ayes
• Approved Joint Powers Board Resolution No. 2025‑02 conveying property and contract to White Bear Clothing Co. – unanimous ayes
• Adjourned meeting – unanimous ayes

EDA Packets

The Big Lake Economic Development Authority will review updates for the 421 Foley Avenue site and the 2026 preliminary budget. The body will also consider a payment incentive program application for M&M Precision Machine Development.

• 421 Foley Avenue site update
• 2026 Preliminary Budget
• M&M Precision Machine Development SAC & WAC Payment Incentive Program Application
• Budget Report and List of Claims for June and July 2025

The commission unanimously approved the meeting agenda after removing item 6D at the applicant’s request. They also unanimously approved the minutes from the June 9, 2025 meeting. Finally, commissioners unanimously approved spending up to $30,000 for additional due‑diligence work at 421 Foley Avenue.

• Approved agenda with removal of item 6D (unanimous ayes)
• Approved June 9, 2025 BLEDA minutes (unanimous ayes)
• Approved up to $30,000 for supplementary site due diligence at 421 Foley Avenue (unanimous ayes)

Planning Commission Packets

The Planning Commission will conduct public hearings regarding conditional use permits for impervious surface coverage at two properties. The commission will also review and vote on the meeting minutes from July 7, 2025.

• Public hearing for conditional use permit for impervious surface at 1451 Hiawatha Ave.
• Public hearing for conditional use permit for impervious surface at 109 Hill St.
• Withdrawn conditional use permit for impervious surface at 1481 Hill St.

The commission voted unanimously to recommend approval of a Conditional Use Permit for 1451 Hiawatha Avenue, allowing up to 49.6% impervious surface. It also voted unanimously to recommend approval of a Conditional Use Permit for 109 Hill Street, permitting 33.5% impervious surface with a condition to include the pump house in the plans. The meeting adopted its agenda, approved the July 7, 2025 minutes, and adjourned unanimously.

• Recommended approval of CUP for 1451 Hiawatha Ave (unanimous ayes)
• Recommended approval of CUP for 109 Hill St (unanimous ayes)
• Adopted agenda (unanimous ayes)
• Approved July 7, 2025 meeting minutes (unanimous ayes)
• Adjourned meeting (unanimous ayes)

Park Advisory Committee Packets

The committee will discuss playground equipment replacements for Lakeside, Lake Ridge, Mitchell Farms, and Shores of Lake Mitchell parks. The meeting also includes updates on the current balance of funds and the city's strategic plan.

• Lakeside Park playground equipment discussion
• Lake Ridge Park playground equipment discussion
• Mitchell Farms Park playground equipment discussion
• Shores of Lake Mitchell Park playground equipment discussion
• Current balance of funds update

The Parks Advisory Committee voted to recommend specific playground equipment packages to City Council for Lakeside Park, Lake Ridge Park, Mitchell Farms Park, and Shores of Lake Mitchell Park. Each motion was carried with unanimous approval. The recommendations include Option 2 with a pirate ship for Lakeside, Option 2 for Lake Ridge, Option 2 with a cone‑shaped rope feature and Option 1 theme for Mitchell Farms, and Option 1 with a connecting trail and pirate ship theme for Shores of Lake Mitchell.

• Recommend to City Council Option 2 with pirate ship for Lakeside Park Playground Equipment (unanimous)
• Recommend to City Council Option 2 for Lake Ridge Park Playground Equipment (unanimous)
• Recommend to City Council Option 2, replace rock‑climbing amenity with cone‑shaped rope feature and use Option 1 theme for Mitchell Farms Park Playground Equipment (unanimous)
• Recommend to City Council Option 1, add connecting trail from Kanabec Road, pirate ship theme, and swap triverse climber for small‑child amenity for Shores of Lake Mitchell Park Playground Equipment (unanimous)

City Council Packets

The City Council will consider a comprehensive plan amendment, rezoning, and preliminary plat for the Big Lake Car Condos II project. The body will also vote on several consent items including business agreements and infrastructure maintenance.

• Big Lake Car Condos II Development Application (Comprehensive Plan Amendment, Rezoning, Preliminary Plat, and PUD)
• Third Amendment to Purchase Agreement with Big Lake Pizza Factory, Inc.
• Early Access Agreement with White Bear Clothing Co.
• Notice of Intent to Request Release of Funds for the Wave Youth Center at 20169 County Road 43
• Quote from Total Control Systems, Inc. for Lift Station No. 4 Maintenance Updates

The council unanimously approved Ordinance No. 2025-06 to amend the zoning map and text for the Big Lake Car Condos Fourth Addition. It also approved three resolutions: a preliminary plat and development‑stage PUD (2025-30), a comprehensive plan amendment (2025-31), and a summary publication of the zoning changes (2025-32). The council approved the List of Claims and reimbursed two council members for conference expenses. The meeting was adjourned at 6:23 p.m.

• Approved Ordinance No. 2025-06 zoning map and text amendment (unanimous ayes)
• Approved Resolution No. 2025-30 preliminary plat and development‑stage PUD (unanimous ayes)
• Approved Resolution No. 2025-31 comprehensive plan amendment (unanimous ayes)
• Approved Resolution No. 2025-32 summary publication of zoning amendment (unanimous ayes)
• Approved List of Claims (06/28/25‑07/16/25) with removal of two checks (unanimous ayes)
• Approved Check No. 97200 to Kim Noding $319.85 (vote 4‑0‑1, Noding abstained)
• Approved Check No. 97230 to Ken Geroux $210 (vote 4‑0‑1, Geroux abstained)
• Motion to adjourn at 6:23 p.m. carried (unanimous ayes)

City Council Packets

The City Council will discuss staff recommendations for replacing failing wastewater plant equipment. The meeting also includes a discussion regarding a petition for the Minnesota Avenue extension and connection.

• Proposed 2025 replacement of grit pump and motor for $28,790.00
• Proposed 2026 replacement of centrifuge feed pump and motor for $29,781.00
• Discussion of petition for Minnesota Avenue Extension/Connection

The council directed staff to proceed with the wastewater equipment replacement plan, including a grit pump motor in 2025 and a centrifuge feed pump in 2026. Council members reached consensus to move forward with the Smith Trust Assessment Petition for the Minnesota Avenue extension, with financing options to be examined later. The agenda was adopted unanimously and the meeting was adjourned at 5:40 p.m.

• Adopted agenda as presented (unanimous ayes)
• Directed staff to move forward with wastewater equipment replacement plan (grit pump motor 2025, centrifuge feed pump 2026)
• Approved moving forward with the Smith Trust Assessment Petition for Minnesota Avenue extension
• Adjourned meeting at 5:40 p.m. (unanimous ayes)

City Council Packets

The Big Lake City Council and Big Lake Township Board will hold a public hearing regarding a land sale and development contract. The board is considering providing financial assistance to Jabro Big Lake, LLC for the construction of a manufacturing facility.

• Public hearing for a $244,500.00 forgivable loan/subsidy for Jabro Big Lake, LLC
• Proposed sale of Lot 2, Block 1, Big Lake Industrial Park East Plat Seven for $1.00
• Proposed construction of an approximately 60,000 square foot manufacturing facility for M&M Precision Machining, Inc.
• Requirement for the developer to create at least 16 new full-time equivalent jobs paying at least $15.00 per hour

The board adopted the proposed agenda by unanimous vote. A public hearing on the Jabro Big Lake, LLC and M&M Precision Machining project was held with no public comments. The board then unanimously approved Joint Powers Board Resolution No. 2025‑01, conveying the property and authorizing the private development contract for the 60,000‑sq‑ft facility in Phase II of the Big Lake Industrial Park East. The meeting was adjourned by unanimous consent.

• Adopted proposed agenda (unanimous ayes)
• Approved Joint Powers Board Resolution No. 2025‑01 conveying property and contract for private development with Jabro Big Lake, LLC (unanimous ayes)
• Adjourned meeting (unanimous ayes)

EDA Packets

The Economic Development Authority meeting scheduled for July 14, 2025, has been cancelled. No items were scheduled for decision or discussion.

City Council Packets

The Big Lake City Council will consider calling a special meeting for a public hearing regarding business subsidies for Jabro Big Lake LLC and M&M Precision Machining, Inc. The council will also review department reports and the Big Lake Ambassador Program.

• Proposed public hearing July 23, 2025, for Jabro Big Lake LLC and M&M Precision Machining, Inc. business subsidy and land sale
• Appointment of Student Liaison Adelyn Gosewisch
• Approval of claims paid from 06/18/2025 through 06/27/2025
• Payment of $17,811.07 to C&L Excavating for Well No. 2 construction
• Payment of $17,580.04 to Breakthru Beverage

The council unanimously adopted the agenda and approved the consent agenda, which included appointing a new student liaison and scheduling a special Joint Powers Board meeting on July 23 for a public hearing on the Jabro Big Lake LLC and M&M Precision Machining, Inc. business subsidy. Council members also directed staff to schedule a workshop to review the Lakeside Park parking kiosk system. The meeting was adjourned unanimously.

• Adopted agenda as presented – unanimous ayes
• Approved consent agenda – unanimous ayes (included appointment of Student Liaison Adelyn Gosewisch)
• Scheduled special Joint Powers Board meeting on July 23, 2025 for public hearing on business subsidy – approved in consent agenda
• Directed staff to schedule a workshop discussion on Lakeside Park parking kiosk effectiveness
• Adjourned meeting at 6:46 p.m. – unanimous ayes

City Council Packets

The Big Lake City Council will meet for a workshop featuring a closed session. The session is designated for emergency response procedures training under MN Statute 13D.05, subd. 3(d). No formal action will be taken during the closed session.

• Closed session for Council Preparedness Training

Council members unanimously adopted the proposed agenda. They then recessed the workshop to a closed session for emergency response training, opened and later closed that session, and finally adjourned the meeting.

• Adopted proposed agenda (unanimous ayes)
• Recessed workshop to closed session for emergency training (unanimous ayes)
• Opened closed session for emergency response procedures (unanimous ayes)
• Closed closed session and reconvened regular meeting (unanimous ayes)
• Adjourned meeting (unanimous ayes)

Fire Board

The Big Lake Fire Joint Powers Board will meet to consider the 2026 preliminary budget and a 2025 hiring campaign. The board will also review personnel policy revisions and lighting upgrade proposals.

• 2026 Preliminary Budget discussion and action
• 2025 Hiring campaign action
• Lighting upgrades proposals and quotes
• Personnel policy and SOG revisions
• Big Lake Fire Department Relief Association presentation

The board approved its consent agenda, rejected duplicate supplemental life insurance, authorized a hiring campaign, adopted personnel policy revisions, and recommended the 2026 draft budget to the Town Board and City Council. It also approved the sale of a pump skid and the financial reports.

• Approved consent agenda (Resolution 2025-04 and IamResponding subscription) – approved by Aubol, Brenteson, Knier, Noding
• Rejected supplemental life insurance as duplicate coverage – decision by board members
• Authorized a hiring campaign to reach 38 personnel – approved by Aubol, Brenteson, Knier, Noding
• Adopted personnel policy revisions (recruitment authority, meeting procedures, staffing percentages) – approved by Aubol, Brenteson, Knier, Noding
• Recommended 2026 draft BLFD budget to Town Board and City Council – approved by Aubol, Brenteson, Knier, Noding
• Approved sale of pump skid to Town Board and City Council – approved by Aubol, Brenteson, Knier, Noding
• Approved financial reports through 07/03/2025 – approved by Aubol, Brenteson, Knier, Noding

Planning Commission Packets

The Planning Commission will hold a public hearing regarding a proposal for Big Lake Car Condos II. The body is deciding on a Comprehensive Plan Amendment, rezoning, and a preliminary plat for the project.

• Public hearing for Big Lake Car Condos II: 60 luxury garage condominium units on 5.5 acres along 198th Ave
• Proposed rezoning of three parcels from B-2 General Business to PUD based on I-1 General Industrial
• Comprehensive Plan Amendment to change land use from Business to Industry or Office
• Comprehensive Plan Compliance review for the sale of Lot 3, Block 1, Big Lake Industrial Park East Plat Six (PID: 65-00590-0115)
• Conditional Use Permit for Impervious Surface at 1451 Hiawatha Ave continued to August 4, 2025

The commission recommended approval of the comprehensive plan amendment, rezoning, preliminary plat and development stage PUD for the Big Lake Car Condos II project. It also approved the sale of an industrial‑park lot as consistent with the comprehensive plan, continued a conditional‑use permit hearing to the August 4 meeting, and adopted the agenda and prior minutes. All motions passed unanimously.

• Adopt agenda – unanimous ayes
• Approve May 5, 2025 meeting minutes – unanimous ayes
• Recommend approval of Car Condos II CPA, rezoning, preliminary plat and PUD – unanimous ayes
• Continue conditional‑use permit hearing to Aug 4, 2025 – unanimous ayes
• Recommend approval of industrial‑park lot sale resolution – unanimous ayes
• Adjourn meeting – unanimous ayes

City Council Packets

The City Council will consider three options for addressing safety on US 10 from 168th Street to Industrial Drive. The body is deciding whether to do nothing, formally request a "Safety Zone" and lower speed limits from MnDOT, or pursue informal meetings with MnDOT District 3.

• Discussion of speed limit reductions on US 10 from 168th Street to Industrial Drive
• Review of MnDOT construction delays for the segment from Phyllis Street to Joplin Avenue to FY2030
• Evaluation of a formal request to the MnDOT Commissioner for a "Safety Zone"
• Consideration of informal meetings with MnDOT District 3 to discuss safety solutions

The council directed staff to move forward with Option 3—informal meetings with MnDOT District 3 to discuss safety improvements on US Highway 10. The council also instructed staff to bring the River Oaks Park campground proposal to the Parks Advisory Committee. The meeting was adjourned unanimously.

• Directed staff to pursue informal MnDOT District 3 meetings (Option 3) on US‑10 safety
• Referred River Oaks Park campground idea to the Parks Advisory Committee
• Adopted agenda unanimously
• Adjourned meeting unanimously

City Council Packets

The City Council will discuss a letter of support for Wright County funding for MN25 improvements. The body is also deciding on several consent items, including plat approvals for Mitch K Farms Fourth Addition and a service agreement renewal with Axon Enterprise, Inc.

• Letter of support for Wright County funding for MN25 improvements via Corridors of Commerce
• Preliminary and Final Plat approvals and a Variance for Mitch K Farms Fourth Addition
• Axon Enterprise, Inc. Service Agreement Renewal
• Change Order No. 4 for the Well No. 2 Rehabilitation Project Contract B
• Resolution accepting donation of real property for park purposes

The council adopted the proposed agenda and approved the entire consent agenda, which included several routine approvals such as minutes, a service agreement renewal, and land use resolutions. Council members also approved a letter of support for Wright County’s request for funding MN‑25 improvements. The meeting was then adjourned unanimously.

• Adopted proposed agenda (unanimous ayes)
• Approved consent agenda items, including minutes, service agreement renewal, change order, plat and variance resolutions, property donation, and liability waiver (unanimous ayes)
• Approved Letter of Support to Wright County for MN‑25 Corridors of Commerce grant (unanimous ayes)
• Adjourned meeting at 6:25 p.m. (unanimous ayes)

City Council Packets

The Big Lake City Council will consider final plans and bid authorization for the Pedestrian Safety Improvement Project. The body will also hold a public hearing regarding a petition by ZoeIsla Holdings, LLC to vacate drainage and utility easements in the Big Lake Industrial Park East Plat Three.

• Public hearing: ZoeIsla Holdings, LLC petition to vacate easements on Lots 1 and 2, Block 1, Big Lake Industrial Park East Plat Three
• Big Lake Pedestrian Safety Improvement Project: Approval of final plans and bid authorization
• Door replacement project at Lakeside Park
• Well No. 2 Contract A Change Order No. 2 and final payment to Traut Companies
• Payment of claims from 05/22/2025 through 06/04/2025, including $25,509.92 to Bolton & Menk Inc

The council unanimously adopted the final plans and specifications for the Big Lake Pedestrian Safety Improvement Project and authorized advertising bids. It also unanimously approved a petition to vacate drainage and utility easements on two lots in the Big Lake Industrial Park East. Additional items on the consent agenda, including a door replacement at Lakeside Park and several staff appointments, were also approved.

• Approved Resolution No. 2025-24 for final plans and bid advertisement of the Pedestrian Safety Improvement Project (unanimous ayes)
• Approved Resolution No. 2025-23 to vacate easements on Lots 1 and 2, Block 1, Big Lake Industrial Park East (unanimous ayes)
• Approved Door Replacement Project at Lakeside Park (consent agenda, unanimous ayes)
• Approved Well No. 2 Contract A Change Order No. 2 and Final Payment to Traut Companies (consent agenda, unanimous ayes)
• Accepted resignation of Police Reserve Officer Jada Isais (consent agenda, unanimous ayes)
• Approved appointment of Chase Erickson to seasonal part‑time Public Works position (consent agenda, unanimous ayes)

City Council Packets

The City Council will review a notification from the USPS regarding space limitations at the 625 Rose Drive post office. The body will provide direction on a comment letter urging the USPS to keep operations within city limits rather than consolidating services in Monticello. Council will also review the 2025 Staff Work Plan update.

• Discussion of USPS relocation options for the facility at 625 Rose Drive
• Review of 2025 Staff Work Plan progress
• Proposed sale of city-owned property at 616 Rose Drive by June 30, 2025
• Update on City Hall Relocation Project costs and design due July 9, 2025
• Status of WWTF Expansion Project 30% design due July 23, 2025

The council adopted the agenda unanimously. It then directed city staff to prepare and submit a response to the United States Postal Service outlining the benefits of locating a post office in Big Lake. Staff were also instructed to continue working with neighboring agencies and cities and to send letters to the city’s legislative representatives.

• Adopted agenda as presented (unanimous ayes)
• Directed staff to submit a response to USPS about relocating a post office to Big Lake
• Directed staff to coordinate with neighboring cities and agencies on the USPS issue
• Directed staff to send letters to legislative partners regarding the USPS relocation

EDA Packets

The Big Lake Economic Development Authority will review a construction extension for Blackbird Laundry Co. LLC and a certificate of completion for CAZ Properties LLC. The body will also receive updates on the 421 Foley Avenue site and review budget reports for April and May 2025.

• Blackbird Laundry Co. LLC building construction extension
• CAZ Properties LLC Certificate of Completion and Release
• 421 Foley Avenue site update
• BLEDA Budget Report and List of Claims for April and May 2025

The Big Lake Economic Development Authority approved a construction extension for the Blackbird Laundry project, setting a new substantial completion deadline of December 31, 2025, subject to City Attorney review. The board also approved a Phase II environmental due diligence contract with Braun Intertec for the 421 Foley Avenue site, and approved a Certificate of Completion and Release for CAZ Properties LLC. Financial reports for April and May 2025 were approved.

• Approved Blackbird Laundry construction extension to Dec 31, 2025 (5-1, 1 abstention)
• Approved Braun Intertec contract for Phase II due diligence at 421 Foley Avenue (unanimous)
• Approved Certificate of Completion and Release for CAZ Properties LLC (unanimous)
• Approved BLEDA Financial Report and List of Claims for April and May 2025 (unanimous)

City Council Packets

The Big Lake City Council will conduct its regular meeting on May 28, 2025, featuring a public reception honoring Samantha Vansteenwyk as the 2025 Outstanding Citizen of the Year. The council will also review and likely approve a consent agenda including routine claims, minutes, and departmental appointments, alongside a presentation of the 2024 audit report.

• Approve List of Claims totaling $55,500+ for payments dated May 7–21, 2025
• Approve Sale and Purchase of Police Department Equipment
• Approve Purchase of Park Irrigation Monitoring System
• Approve Change Order No. 3 to Well No. 2 Rehabilitation Project Contract
• Recognize Samantha Vansteenwyk as 2025 Outstanding Citizen of the Year

The council adopted the proposed agenda, adding item 7D, and approved the consent agenda. They accepted the 2024 audit report and approved Resolution No. 2025-22 to resubmit the wastewater treatment facility funding application. The council presented the 2025 Outstanding Citizen of the Year award to Samantha Vansteenwyk. The meeting was adjourned at 6:50 p.m.

• Adopted proposed agenda with addition of item 7D (unanimous ayes)
• Approved consent agenda (unanimous ayes)
• Accepted 2024 audit report (unanimous ayes)
• Approved Resolution No. 2025-22 to resubmit wastewater funding application (unanimous ayes)
• Presented 2025 Outstanding Citizen of the Year award to Samantha Vansteenwyk
• Adjourned meeting at 6:50 p.m. (unanimous ayes)

City Council Packets

The City Council workshop scheduled for May 28, 2025, has been cancelled. In its place, a reception for the 2025 Outstanding Citizen of the Year will be held at 5:30 p.m. at the Big Lake Senior Center, followed by the regular City Council meeting at 6:00 p.m.

• Cancellation of the May 28 City Council Workshop
• Reception for the 2025 Outstanding Citizen of the Year
• Regular City Council meeting

Park Advisory Committee Packets

The committee will meet to discuss the current balance of funds, receive staff updates, and review the strategic plan. The meeting includes a request to approve the minutes from the March 24, 2025, meeting.

• Approval of March 24, 2025 meeting minutes
• Current Balance of Funds update
• Strategic Plan standing item
• Staff updates on park projects and programs

The committee unanimously adopted the meeting agenda and approved the March 24, 2024 minutes. The meeting was then unanimously adjourned at 7:02 p.m. No other formal actions were taken.

• Adopted agenda as presented (unanimous ayes)
• Approved March 24, 2024 minutes (unanimous ayes)
• Adjourned meeting (unanimous ayes)

City Council Packets

The Big Lake City Council will consider a consent agenda including an ordinance amendment to drug paraphernalia definitions, approval to purchase a 2013 plow truck for Public Works, and contracts for Music in the Park. Business items feature presentations, proclamations designating National Police and Public Works Weeks, and department reports.

• Approve Ordinance Amending Section 595.03 (Drug Paraphernalia Definitions) and summary publication resolution
• Approve purchase of a 2013 plow truck for Public Works Department
• Approve 2025 Music in the Park musician and sound technician contracts
• Approve 2025 Big Lake Spud Fest licensing
• Set special council workshop on August 28, 2025 to discuss 2026 budget

The council adopted the agenda and approved the consent agenda unanimously. Council members unanimously approved the Eagle Scout bench project at River Oaks Park, a $950 initiative to install six benches. Proclamations designating National Police Week (May 11‑17) and National Public Works Week (May 18‑24) were also approved unanimously. The meeting was adjourned at 6:26 p.m.

• Adopted proposed agenda (unanimous ayes)
• Approved Consent Agenda, including purchase of 2013 plow truck (unanimous ayes)
• Approved Carson Volna Eagle Scout Bench Project at River Oaks Park (unanimous ayes)
• Approved proclamation for National Police Week, May 11‑17, 2025 (unanimous ayes)
• Approved proclamation for National Public Works Week, May 18‑24, 2025 (unanimous ayes)
• Adjourned meeting at 6:26 p.m. (unanimous ayes)

City Council Packets

The City Council will discuss two items: a request from the owner of 101 Powell Circle North to replace a 30-year-old fence along Powell Park, and the condition of the Skate Park at Lakeside Park, which has been closed due to unsafe wear. Staff recommends removing the fence without replacement, and for the skate park, staff seeks direction on either obtaining quotes for new equipment (estimated $230,000–$250,000) or removing the existing equipment and exploring future options.

• Property owner at 101 Powell Circle North requests fence replacement, citing a 1994 Council minute showing the City installed it
• Staff recommends Option 1: remove fence and not replace
• Skate Park at Lakeside Park closed due to excessive wear and asphalt damage; options include replacement (estimated $230k–$250k) or removal
• April 9, 2025 Open Forum: resident Dawn Perry discussed fence issue; staff now brings it to workshop for direction
• No financial impact determined yet for fence; skate park replacement cost is $230,000 to $250,000

The council directed staff to remove the existing skate park equipment and fencing (Option 2) and to obtain soft quotes for a new skate park. Staff was also directed to remove the Powell Park fence and not replace it. The council asked staff to bring the heavy‑duty restroom door quote to the May 28 consent agenda and to develop guidelines for a vandalism‑tip reward program. Additional items, such as meeting frequency and a city flag design, were sent back for future discussion.

• Directed staff to remove Powell Park fence and not replace it
• Directed staff to remove skate park equipment and fencing (Option 2)
• Directed staff to obtain soft quotes for a new skate park
• Directed staff to bring heavy‑duty door quote ($26,990) to May 28 consent agenda
• Directed staff to develop guidelines for a vandalism‑tip reward program
• Directed staff to bring meeting‑frequency discussion to a future workshop
• Directed staff to bring city‑flag project to a future workshop

EDA Packets

The Big Lake Economic Development Authority meeting scheduled for May 12, 2025 has been cancelled. No items were discussed or decided.

Fire Board

The Big Lake Fire Board will hold a regular meeting on May 6, 2025, with several discussion/action items including an audit report, a new alcohol and drug policy, and a decision on paid-on-call firefighter life insurance tabled from March. The board will also revisit tabled interior wall painting and ratify claims and payroll for March-April. The meeting includes open forum and department updates.

• Audit report presented by Nancy Schultzenberg (discussion/action)
• Alcohol and drug policy – first reading and possible adoption (discussion/action)
• Paid-on-call firefighter life insurance – tabled in March, cost proposals from $3,982 to $6,669 annually (discussion/action)
• Interior wall painting at the fire station – tabled in March (discussion/action)
• Consent agenda: approve March 4, 2025 meeting minutes and ratify claims/payroll from 03/01/2025 to 04/30/2025

The board approved the 2024 financial audit report and adopted a revised Alcohol and Drug Policy, adding it to the Personnel Policy and updating the Standard Operating Guidelines. It also approved the in‑line‑of‑duty death and disability benefit for paid‑on‑call firefighters starting in 2026 and set a future review of supplemental life insurance. Additionally, the board authorized lighting upgrade quotes and a prioritized interior‑painting plan for the fire station.

• Approved 2024 financial audit report (unanimous)
• Adopted Alcohol and Drug Policy, added to Personnel Policy and revised SOG (unanimous)
• Approved in‑line‑of‑duty death and disability benefit through VFBA beginning 2026 (unanimous)
• Directed revisit of supplemental life insurance at July 2025 meeting (unanimous)
• Authorized Chief Hansen to obtain lighting upgrade quotes (unanimous)
• Authorized Chief Hansen to create prioritized painting list and obtain quotes for 2025 priority room (unanimous)
• Approved Financial Reports for interim period through 04/30/2025 (unanimous)
• Approved meeting agenda and consent agenda (unanimous)

Planning Commission Packets

The Planning Commission will hold a public hearing and consider recommending approval or denial of a preliminary plat and variance for a two-lot subdivision called Mitch K. Farms Fourth Addition. The plat would create an outlot to be donated to the city for stormwater or park use. The commission will also vote on approving the April 7, 2025 meeting minutes and receive a community development report.

• Public Hearing – Preliminary Plat and Variance for a two-lot subdivision Mitch K. Farms Fourth Addition
• Variance requested from minimum lot width of 500 ft (Lot 1 would have 162 ft 6 in; Outlot A 370 ft 8 in)
• Approval of April 7, 2025 Planning Commission meeting minutes
• Community Development Report including permit activity valuation and ongoing projects

The Big Lake Planning Commission adopted its agenda, approved the April 7, 2025 meeting minutes, and unanimously recommended approval of the preliminary plat and variance for the Mitch K. Farms Fourth Addition subdivision. The recommendation will be reviewed by the City Council. The meeting was adjourned at 6:14 p.m.

• Adopted agenda – unanimous ayes
• Approved April 7, 2025 meeting minutes – unanimous ayes
• Recommended approval of preliminary plat and variance for Mitch K. Farms Fourth Addition – unanimous ayes
• Adjourned meeting – unanimous ayes

City Council Packets

The Big Lake City Council will consider a consent agenda that includes an ordinance amendment to allow electronic message centers as wall signs under the sign code. Other consent items include an amendment to the SEH engineering contract for the wastewater treatment facility expansion, a Memorandum of Understanding with AmeriCorps Seniors RSVP, an aquatic invasive species agreement, and a sidewalk easement acquisition from School District No. 727. The council will also hear a proclamation for Professional Municipal Clerks Week and receive department reports.

• Ordinance amending Section 1300.06 to allow Electronic Message Centers as Wall Signs, with resolution authorizing summary publication
• Amendment to SEH, Inc. engineering services contract for Wastewater Treatment Facility Expansion Project
• Memorandum of Understanding with AmeriCorps Seniors RSVP Program
• AIS (Aquatic Invasive Species) agreement with PLM Lake and Land Management Corporation
• Acquisition of a sidewalk easement from Big Lake School District No. 727

The council adopted the proposed agenda and approved the consent agenda unanimously. A proclamation designating May 4‑10, 2025 as Professional Municipal Clerks Week was also approved unanimously. The council unanimously approved Resolution No. 2025‑19, granting a lawful gambling premises permit to CharitAbleMN dba Competition Cheer Spirit Booster Club at 16792 198th Avenue NW, contingent on required documentation and police approval.

• Adopted proposed agenda (unanimous ayes)
• Approved consent agenda items, including contract amendments and easement acquisition (unanimous ayes)
• Approved proclamation for Professional Municipal Clerks Week (unanimous ayes)
• Approved Resolution No. 2025‑19 granting lawful gambling permit to CharitAbleMN at Vitta’s Mexican Bar and Grill (unanimous ayes)

City Council Packets

This is a workshop meeting where the Big Lake City Council will discuss and provide direction on four items: the 2026 budget review schedule, a permanent odd-even watering schedule, the purchase of a used plow truck, and park irrigation options. No final decisions will be made; council direction will guide future staff actions and agenda items.

• Discuss purchase of a 2013 Freightliner plow truck for $81,695 from CIP funds, with $143,305 savings over budgeted amount
• Review permanent odd-even watering schedule under city code §800.27 to address water demand and firm capacity constraints
• Discuss 2026 budget workshop schedule with proposed dates in July and August for General Fund, CIP, and utility rate discussions
• Discuss park irrigation options, including adding wells at 13 parks (estimated $13,820–$41,375 per park) or Verizon mobile app controls ($1,187 per park first year)
• Staff recommends retaining 2002 Sterling truck for wastewater use and removing it from plow rotation

The council directed staff to move forward with buying a used 2013 Freightliner plow truck and to bring the quote to the May 14 meeting. Staff was also tasked with scheduling a budget workshop for August 28 at 4 p.m., maintaining the existing odd‑even watering schedule, and bringing back a Verizon irrigation‑control quote with park water‑meter data in fall 2025 while tabling well‑drilling discussions.

• Move forward with purchase of 2013 Freightliner plow truck (no vote recorded)
• Schedule a budget workshop on August 28, 4:00 p.m.
• Maintain the permanent odd‑even watering schedule per Section 800.27
• Bring Verizon irrigation‑control quote to a future consent agenda
• Provide park water‑meter usage report in fall 2025
• Table discussion of park irrigation wells until later date
• Adopt the proposed agenda (unanimous ayes)
• Adjourn the meeting at 5:42 p.m. (unanimous ayes)

EDA Packets

The Big Lake Economic Development Authority will consider recommending a potential extension of Minnesota Avenue to the City Council. The body will also review the March 2025 budget report and receive a community development update.

• Recommendation to City Council regarding the extension/connection of Minnesota Avenue
• Discussion regarding 421 Foley Avenue
• Review of BLEDA Budget Report and List of Claims for March 2025
• Community Development Department update for April 2025

The board approved a recommendation for the Big Lake City Council to discuss extending Minnesota Avenue from County Road 43 to the Carlson Development Group property. Commissioners also voted to recommend demolition of the BLEDA‑owned property at 421 Foley Avenue. The BLEDA financial report and March 2025 list of claims were approved.

• Recommend City Council consider Minnesota Avenue extension (unanimous ayes)
• Recommend proceeding with demolition at 421 Foley Avenue (unanimous ayes)
• Approve BLEDA Financial Report and March 2025 claims list (unanimous ayes)

City Council Packets

The Big Lake City Council will consider approving final plans and authorizing advertisement for bids for the 2025 Street and Utility Improvement Project No. ST2025-1. The consent agenda includes approvals of new hires, a water meter project final payment, a summer farmers market agreement, an aquatic invasive species lake treatment agreement, and a fence safety adjustment quote. The council will also receive a presentation from the Big Lake Public Library and a Fire Department report.

• Approve final plans and authorize bid advertisement for 2025 Street and Utility Improvement Project No. ST2025-1
• Approve conditional offer of employment to Cory Gardas as Police Officer
• Appoint Tyler Adamski to Water/Wastewater Operator and Chaz Schlapkohl to Streets/Parks Operator positions
• Accept Water Meter Project and approve final payment to Core & Main
• Approve 2025 Summer Farmers Market EBT and Market Bucks Agreement

The council adopted the proposed agenda and approved the consent agenda, which included several appointments and contracts. Council members unanimously approved Resolution 2025-17, adopting final plans and authorizing advertisement of bids for the 2025 Street and Utility Improvement Project (ST2025-1). The meeting was then adjourned at 6:38 p.m.

• Adopted proposed agenda (unanimous ayes)
• Approved consent agenda items including appointments, water meter project, fence safety quote, and lake treatment agreement (unanimous ayes)
• Approved Conditional Offer of Employment to Cory Gardas (Police Officer) (unanimous ayes)
• Approved Appointment of Tyler Adamski (Water/Wastewater Operator) (unanimous ayes)
• Approved Appointment of Chaz Schlapkohl (Streets/Parks Operator) (unanimous ayes)
• Approved Martin Avenue Fence Safety Adjustment Quote (unanimous ayes)
• Approved Resolution 2025-17 authorizing advertisement of bids for 2025 Street and Utility Improvement Project ST2025-1 (unanimous ayes)
• Adjourned meeting at 6:38 p.m. (unanimous ayes)

City Council Packets

The City Council will discuss staff recommendations for replacing deteriorating playground equipment at five city parks. Staff reports that several playgrounds have reached a critical condition rating of 1 due to rust and wear. Council is asked to provide direction on whether to proceed with full replacements or delay specific projects.

• Proposed Option A: Total estimated cost of $1,312,000 for replacements at Lakeside, Mitchell Farms, Shores of Lake Mitchell, Lake Ridge, and Wright’s Crossing parks
• Lakeside Park replacement estimate: $550,000
• Mitchell Farms, Shores of Lake Mitchell, and Lake Ridge Park estimates: $250,000 each
• Wright’s Crossing Park perimeter replacement estimate: $12,000
• Total available park funds: $1,717,989.35

The council adopted the agenda unanimously. Council members directed staff to obtain pricing quotes for playground equipment replacements at Lakeside, Mitchell Farms, Lake Ridge, and Wright’s Crossing parks, to be discussed at a later meeting. The meeting was adjourned by unanimous vote.

• Adopted agenda (unanimous ayes)
• Directed staff to get playground equipment quotes for four parks
• Adjourned meeting (unanimous ayes)

Planning Commission Packets

The Big Lake Planning Commission will hold a public hearing and consider an ordinance text amendment to Section 1300.06 of the Sign Ordinance to allow Electronic Message Centers as wall signs. The commission will also approve the minutes from the March 3, 2025 meeting. No other significant business items are scheduled.

• Public hearing on ordinance text amendment to allow Electronic Message Centers as wall signs
• Approval of March 3, 2025 Planning Commission meeting minutes
• Open forum for public comments

The commission adopted its agenda and approved the March 3, 2025 meeting minutes by unanimous vote. Commissioners voted unanimously to recommend approval of the sign ordinance amendment allowing electronic message centers as wall signs. The meeting was then adjourned by unanimous consent.

• Adopt agenda (unanimous ayes)
• Approve March 3, 2025 meeting minutes (unanimous ayes)
• Recommend approval of sign ordinance amendment (unanimous ayes)
• Adjourn meeting (unanimous ayes)

City Council Packets

The council will hold a public hearing on a liquor license application for Katherine S. Torres LLC, doing business as Vitta's Mexican Bar and Grill. They will also consider a preliminary plat and conditional use permit for the Prairie Meadows Fifth Addition, a shoreland planned unit development. The consent agenda includes approval of claims, minutes, a 2025 SCORE grant agreement, a gambling premises permit for the Becker/Big Lake Ice Association at The Third Rail Bar and Grill, and an ordinance amending the definition of a significant tree in city code.

• Public hearing on liquor license for Vitta's Mexican Bar and Grill
• Preliminary plat and conditional use permit for Prairie Meadows Fifth Addition shoreland PUD
• Approve 2025 SCORE Grant Agreement for the City of Big Lake Compost Site
• Approve a resolution for a lawful gambling premises permit to Becker/Big Lake Ice Association at The Third Rail Bar and Grill
• Approve an ordinance amending city code definition of a significant tree

The council adopted the proposed agenda and approved the consent agenda, both by unanimous vote. A resolution (No. 2025‑15) was passed to grant an on‑sale and Sunday liquor license to Katherine S. Torres LLC d/b/a Vitta’s Mexican Bar & Grill, effective April 1 2025, also unanimously. No other substantive decisions were recorded in this meeting.

• Adopted agenda (unanimous ayes)
• Approved consent agenda (unanimous ayes)
• Approved 2025 SCORE Grant Agreement for City Compost Site (unanimous ayes)
• Approved Resolution No. 2025‑13 granting lawful gambling premises permit (unanimous ayes)
• Approved Ordinance No. 2025‑03 amending definition of Significant Tree (unanimous ayes)
• Approved summary publication Resolution No. 2025‑14 (unanimous ayes)
• Approved on‑sale and Sunday liquor license for Vitta’s Mexican Bar & Grill (Resolution No. 2025‑15, unanimous ayes)

City Council Packets

The City Council will review a draft letter to Governor Tim Walz requesting the preservation of local zoning authority. The body will also receive a presentation on the Construction Manager at Risk (CMAR) project delivery method.

• Discussion of draft letter to Governor Tim Walz regarding local zoning authority
• Presentation on Construction Manager at Risk (CMAR) delivery method by Adolfson & Peterson Construction

The council unanimously adopted the proposed agenda. It agreed to let Mayor Knier execute a Letter of Support to preserve the city’s zoning authority. The meeting was then adjourned unanimously at 5:43 p.m.

• Adopted agenda as presented (unanimous ayes)
• Approved Mayor Knier to execute Letter of Support for retaining local zoning authority (consensus)
• Adjourned meeting at 5:43 p.m. (unanimous ayes)

Park Advisory Committee Packets

The Parks Advisory Committee will consider whether to recommend park land dedication or a cash-in-lieu payment for a proposed 99-home development. The committee will also receive updates on fund balances and the city's strategic plan.

• Recommendation on park land dedication or cash-in-lieu for Prairie Meadows Fifth Addition (40.95 acres)
• Review of Preliminary Plat and Conditional Use Permit for Prairie Meadows Fifth Addition
• Current Balance of Funds update
• Staff updates on park projects and maintenance
• Strategic Plan standing item

The committee first voted on a recommendation to take cash‑in‑lieu of parkland for the Prairie Meadows Fifth Addition, which failed 2‑5. A subsequent motion to accept outlot A and the land south of Minnesota Avenue as parkland dedication, with the remaining portion as cash‑in‑lieu, passed 6‑1. The agenda and the January 27, 2025 minutes were also adopted unanimously.

• Motion to recommend cash‑in‑lieu of parkland – failed (2‑5)
• Motion to accept outlot A and land south of Minnesota Ave as parkland dedication, remainder cash‑in‑lieu – passed (6‑1)
• Adopt agenda as presented – unanimous ayes
• Approve January 27, 2025 minutes – unanimous ayes

City Council Packets

The Big Lake City Council will consider a consent agenda that includes approval of a list of claims, renewal of the 2025/2026 liquor license, wastewater treatment facility cropland lease agreements with Ewing Farms, Inc., and appointment of Carla Ranelle to the Senior Administrative Assistant position. A business item will recognize police reserve officers with the Presidential Volunteer Service Award. The meeting is largely routine with no major policy discussions.

• Approve List of Claims from 02/20/2025 to 03/04/2025 (total not specified but includes multiple invoices)
• Approve 2025/2026 Liquor License Renewal Resolution
• Approve Wastewater Treatment Facility Cropland Lease Agreements with Ewing Farms, Inc.
• Approve appointment of Carla Ranelle to Senior Administrative Assistant position
• Presidential Volunteer Service Award for Big Lake Police Reserve Officers

The Big Lake City Council held a regular meeting on March 12, 2025, and approved the consent agenda, which included the 2025/2026 liquor license renewal, wastewater treatment facility cropland lease agreements with Ewing Farms, Inc., and the appointment of Carla Ranelle to the Senior Administrative Assistant position. The council also recognized police reserve officers for the Presidential Volunteer Service Award and received reports from staff and council members. No substantive policy decisions were made beyond the consent agenda items.

• Approved consent agenda including 2025/2026 Liquor License Renewal Resolution No. 2025-12 (unanimous)
• Approved Wastewater Treatment Facility Cropland Lease Agreements with Ewing Farms, Inc. (unanimous)
• Approved appointment of Carla Ranelle to Senior Administrative Assistant position (unanimous)
• Adopted proposed agenda as presented (unanimous)

City Council Packets

The Big Lake City Council is holding a workshop featuring a presentation from Northland Public Finance on public financing tools, including financing for municipal facility projects and redevelopment/development projects. The item is informational only; no council action is requested. Commissioners from the Big Lake Economic Development Authority (BLEDA) have been invited to attend.

• Presentation on financing municipal facility projects
• Presentation on financing redevelopment and development projects
• Discussion of Tax Increment Financing (TIF) basics
• Discussion of tax abatement basics
• Reference to Debt Guide for Minnesota Cities attachment

The Big Lake City Council held a workshop on March 12, 2025, featuring a presentation by Tammy Omdal from Northland Public Finance on financing options for municipal projects, including TIF and tax abatement. The discussion covered potential risks and statutory limits, but no formal decisions were made. The only action was adopting the agenda and adjourning.

• Adopted the proposed agenda (unanimous)
• Adjourned at 5:52 p.m. (unanimous)

EDA Packets

The Big Lake Economic Development Authority (BLEDA) will meet to appoint commissioners to the Finance Committee and the Architectural Review Board. The body will also review the February 2025 budget report and coordinate upcoming presentations and community events.

• Appointment of two BLEDA Commissioners to the BLEDA Finance Committee
• Appointment of one BLEDA Commissioner to the Architectural Review Board
• Review of BLEDA Budget Report and List of Claims for February 2025
• Northland Securities presentation scheduled for March 12, 2025
• Attendance at the Big Lake Chamber of Commerce Community Fair on March 15, 2025

The Big Lake Economic Development Authority (BLEDA) appointed commissioners to two committees: Donna Clarksean and Kathryn Parsons to the Finance Committee, and Chair Alan Heidemann to the Architectural Review Board. The board also approved the February 2025 financial report and claims, and set special gatherings for a Northland Securities presentation and the Chamber of Commerce Community Fair. The minutes are draft and not yet approved.

• Approved the agenda as presented.
• Approved the February 10, 2025 meeting minutes as presented.
• Set a BLEDA Special Gathering for the Northland Securities presentation during the March 12, 2025 City Council Workshop.
• Set a BLEDA Special Gathering for the March 15, 2025 Big Lake Chamber of Commerce Community Fair.
• Appointed Donna Clarksean and Kathryn Parsons to the BLEDA Finance Committee.
• Appointed Chair Alan Heidemann to the Architectural Review Board.
• Approved the BLEDA Financial Report and List of Claims for February 2025.
• Adjourned the meeting at 5:49 p.m.

Fire Board

The Big Lake Fire Joint Powers Board will meet to discuss and possibly act on offering life insurance to paid-on-call firefighters, and to discuss managed IT and cybersecurity risk management. The consent agenda includes approval of January and February meeting minutes, ratification of claims and payroll, and acceptance of $5,050 in general donations from Luther Brookdale Mitsubishi ($5,000) and Firehouse Jerky ($50). Also on the agenda are discussions about painting station walls and training room technology.

• Discussion/action on offering life insurance to paid-on-call firefighters
• Discussion on managed IT and cybersecurity risk management
• Discussion on painting station walls and apparatus areas
• Discussion/action on training room technology
• Consent agenda includes acceptance of $5,050 in donations: $5,000 from Luther Brookdale Mitsubishi and $50 from Firehouse Jerky

The Big Lake Fire Board tabled a decision on paid-on-call firefighter life insurance until May or after the relief association decides its future. It approved seeking a cybersecurity risk management estimate from Marco Technologies, and authorized quotes for painting station interior walls and upgrading training room technology. The board also approved the consent agenda, financial reports, and adjourned.

• Approved the meeting agenda and consent agenda, including minutes, claims/payroll, and Resolution 2025-03 accepting $5,050 in donations.
• Tabled the paid-on-call firefighter life insurance matter until May or after the relief association decides its future.
• Approved having city staff get an estimate for a cybersecurity risk management analysis from Marco Technologies.
• Tabled painting station interior walls until the May regular meeting.
• Approved getting quotes for technology upgrades for the training and meeting rooms.
• Approved the financial reports through 02/28/2025, with general fund balance of $187,414.66 and donation fund balance of $33,772.54.
• Adjourned the meeting at 5:44 PM.

Planning Commission Packets

The Planning Commission will hold a continued public hearing regarding a preliminary plat and conditional use permit for the Prairie Meadows Fifth Addition. The body will also hold a public hearing on an ordinance amendment concerning the definition of a Significant Tree.

• Preliminary Plat and Conditional Use Permit for a 99-home subdivision (Prairie Meadows Fifth Addition)
• Public hearing for Ordinance Text Amendment to Section 1101.04 of the Subdivision Code regarding 'Significant Tree' definition
• Proposed extension of Minnesota Avenue to the western edge of the Prairie Meadows property

The Big Lake Planning Commission recommended approval of the Prairie Meadows 5th Addition preliminary plat and conditional use permit for a shoreland planned unit development, allowing 99 homes on 40.95 acres. The commission also recommended approval of a subdivision ordinance amendment to change the significant tree definition for deciduous trees from 6 inches to 8 inches in diameter, as recommended by staff. Both recommendations will go to the City Council for final action.

• Recommended approval of Prairie Meadows 5th Addition preliminary plat and CUP for shoreland PUD (unanimous)
• Recommended approval of subdivision ordinance amendment changing significant tree definition for deciduous trees to 8 inches (unanimous)
• Approved February 3, 2025 meeting minutes (unanimous)
• Adopted meeting agenda (unanimous)

City Council Packets

The City Council will hold a public hearing on a petition to vacate a drainage and utility easement and approve the final plat for Big Lake Marketplace Eleventh Addition. They will also consider consent agenda items including claims, minutes, an AIS watercraft inspection agreement with WaterGuards, LLC, a managed IT services agreement with Marco Technologies, and a 2025 Recycle Day grant agreement with Sherburne County.

• Public hearing: drainage and utility easement vacation and Big Lake Marketplace Eleventh Addition Final Plat
• Approve AIS Watercraft Inspection Services Agreement with WaterGuards, LLC
• Approve Professional Service Agreement with Marco Technologies, LLC for managed IT services
• Approve 2025 Recycle Day SCORE Grant Agreement with Sherburne County
• Approve List of Claims (payments 2/6/2025–2/19/2025)

The Big Lake City Council approved a three-year Managed IT services agreement with Marco Technologies, LLC for $324,000 plus a one-time fee, and authorized 2024 inter-fund transfers. Both items passed 4-1, with Council Member Halverson voting against. The council also approved resolutions for a drainage and utility easement vacation and the Big Lake Marketplace Eleventh Addition final plat, along with a development contract.

• Approved Marco Technologies IT services agreement (4-1)
• Authorized 2024 inter-fund transfers (4-1)
• Approved Resolution 2025-10 vacating drainage/utility easements (unanimous)
• Approved Resolution 2025-11 for Big Lake Marketplace 11th Addition final plat (unanimous)
• Approved Big Lake Marketplace 11th Addition development contract (unanimous)

City Council Packets

The Big Lake City Council will hold a workshop to discuss a proposed Managed IT Service Agreement with Marco Technologies to replace IT services previously provided by the Sherburne County Sheriff's Office, which has given a 90-day notice to withdraw. Staff is seeking consensus to move the agreement to the consent agenda for formal approval at the regular meeting. The council will also discuss a protocol for lowering flags, though no details are provided.

• Discussion of Managed IT Service Agreement with Marco Technologies (cost funded from Capital Improvement Fund 194 – Computer Services, 8% annual escalation)
• Consultation on lowering flags protocol (no specifics given)
• Consent agenda placement for formal approval of the IT contract

The City Council discussed a proposed Managed IT Services agreement with Marco Technologies, LLC, following the Sherburne County Sheriff's Office's withdrawal from its IT services agreement. Council directed staff to place the Professional Service Agreement with Marco on the February 26, 2025 Consent Agenda for formal approval. The council also directed staff to continue the current flag-lowering policy, lowering flags only when directed to lower all flags.

• Directed staff to move forward with formal approval of Marco IT services contract on Consent Agenda
• Directed staff to continue current flag-lowering policy (lower only when directed to lower all flags)

City Council Packets

The City Council will hold a public hearing to consider ordering preparation of final plans and specifications for the 2025 Street and Utility Improvement Project. The council will also administer oaths of office for three police officers, approve a list of claims, authorize vehicle purchases for water and streets departments, approve a joint powers agreement for the Adopt-A-Drain program, authorize the sale of a fire department ladder truck, and approve various other consent agenda items.

• Public hearing: Order preparation of final plans and specs for 2025 Street and Utility Improvement Project No. ST2025-1
• Police Officer Oath of Office for Andrew Hanson, Autumn Hanson, and Nathan Hedstrom
• Approve List of Claims (payments totaling various amounts)
• Authorize sale of Big Lake Fire Department Pierce Dash Ladder Truck
• Approve Joint Powers Agreement with Sherburne County for Adopt-A-Drain Program

The Big Lake City Council approved the purchase of five new vehicles/equipment for the Water and Streets Departments, authorizing the sale of three older vehicles at public auction. The council also approved final plans for the 2025 Street and Utility Improvement Project and administered oaths to three new police officers.

• Approved purchase of two Water Department vehicles/equipment and sale of 2005 Chevy Cab and Chassis (unanimous)
• Approved purchase of three Streets Department vehicles/equipment and sale of 2002 and 2005 Chevy Cab and Chassis (unanimous)
• Approved Resolution No. 2025-08 ordering final plans for 2025 Street and Utility Improvement Project ST2025-1 (unanimous)
• Approved Proclamation for Professional Engineer's Week Feb 16-22, 2025 (unanimous)
• Adopted agenda and consent agenda (unanimous)

City Council Packets

The City Council will receive an update on a proposed project by Big Lake Township to resurface and widen a 1,100-foot segment of 172nd Street. The item is for information and discussion only; no council direction is requested.

• Discussion of 172nd Street resurfacing from US 10 Service Drive northerly to Prairie Drive
• Proposed widening of the road by 2 or 3 feet to the west

The City Council discussed the proposed 172nd Street resurfacing project by Big Lake Township and directed staff to inform the township that the city is not opposed to the township moving forward on its own. The council also expressed interest in working on an agreement for future joint street projects. No formal action was taken on the project itself.

• Directed staff to tell Big Lake Township the city is not opposed to the township proceeding alone on the 172nd Street NW improvement project
• Directed staff to relay the city's interest in an agreement for future joint street projects

EDA Packets

The Big Lake Economic Development Authority (BLEDA) meets to discuss its 2025 budget, approve past meeting minutes, and review financial reports including the Smith Property purchase. The authority also discusses a lease termination agreement with Pizza Factory and an environmental assessment for city-owned properties.

• Approve 2025 BLEDA Budget Book with over $200,000 in cash reserves
• Smith Property purchase costs totaled $168,000 with $281,000 remaining cash
• Lease Termination Agreement with Pizza Factory awaiting financial commitment
• MPCA Access Agreement for Phase I Environmental Site Assessment on city properties
• Appoint Marie Pflipsen as BLEDA Executive Director effective January 21, 2025

The Big Lake Economic Development Authority (EDA) discussed but took no action on updating its Tax Increment Financing (TIF) and Tax Abatement policies, deferring any changes for a month of review. The board approved the December 2024 and January 2025 financial reports and claims. Updates were provided on the City Hall relocation project and community development activities.

• Approved agenda as presented (unanimous)
• Approved minutes of Dec 9, 2024 and Jan 13, 2025 (unanimous)
• Deferred action on TIF and Tax Abatement policy updates for one month of review
• Approved BLEDA Financial Report and List of Claims for Dec 2024 and Jan 2025 (unanimous)

Fire Board

The Big Lake Fire Board will discuss the results of the Joint City Council and Town Board meeting regarding the BLFD Staffing Study. The discussion covers recommendations on alcohol policy, full-time chief, stipends, and officer structure, with the City Council and Town Board expressing differing positions on many items. No votes are scheduled; this is a discussion-only item.

• City Council favors strict no-alcohol policy; Town Board disagrees citing potential membership loss.
• City Council open to future full-time fire chief; Town Board opposes at this time.
• No consensus from either body on discontinuing extra hourly pay for stipend-receiving officers.
• Both boards agree not to hire full-time daytime employees due to cost.
• Discussion on amending Joint Powers Agreement for fire chief reporting structure.

The Big Lake Fire Board voted on numerous recommendations from a staffing study, adopting most, denying some, and tabling the alcohol policy. The board approved a new stipend pay schedule, denied hiring a full-time chief, and denied creating a special taxing district. The alcohol policy was tabled for revision by the Personnel Committee.

• Tabled alcohol policy for Personnel Committee revision (unanimous)
• Adopted security camera policy requiring Fire Board approval for station use (unanimous)
• Denied filling vacant officer positions without evaluation (unanimous)
• Denied hiring full-time fire chief; annual review instead (unanimous)
• Adopted stipend pay schedule; officers paid only for calls and training (unanimous)
• Denied special taxing district (unanimous)
• Adopted part-time staffing program when call numbers justify (unanimous)
• Denied school district recruitment partnership (unanimous)

Planning Commission Packets

The Planning Commission will hold a public hearing for the Prairie Meadows Fifth Addition preliminary plat and shoreline PUD, then continue the item to March 3. The commission will also receive an informational update from the city engineer on MnDOT's planned 2029 full reconstruction of US 10, including potential J-turn intersections. No action is requested on the update. Other business includes approval of the January 6 meeting minutes and a community development report.

• Public hearing for Prairie Meadows Fifth Addition (formerly Parkwood Knolls) preliminary plat and conditional use permit – continued to March 3, 2025
• MnDOT 2029 US 10 reconstruction project update: full reconstruction from promenade area to east of railroad overpass; J-turn configurations likely at 166th, 172nd, and 176th streets
• City will participate in costs for sanitary, watermain, signals, and upgrades above MnDOT standards; preliminary cost estimates expected within the next year
• Approval of January 6, 2025 Planning Commission meeting minutes
• Community Development Department report: 34 permits YTD with $4,486,578.63 valuation; updates on Smith Property purchase, Pizza Factory relocation, LISI Medical expansion, Goldenrod Glen, Rawr Organics, and Covenant Christian Academy

The Big Lake Planning Commission voted unanimously to continue the public hearing for the preliminary plat and conditional use permit for the Prairie Meadows 5th Addition shoreland PUD to the March 3, 2025 meeting. The commission also received an update on the 2029 US 10 reconstruction project, noting MnDOT's preliminary plans and potential J-turn intersections. No other substantive decisions were made.

• Continued Prairie Meadows 5th Addition public hearing to March 3, 2025 (unanimous)
• Adopted meeting agenda (unanimous)
• Approved January 6, 2025 meeting minutes (unanimous)
• Adjourned meeting at 6:30 p.m. (unanimous)

Park Advisory Committee Packets

The committee will discuss and recommend appointments for Chair and Vice-Chair for 2025. They will also review the current balance of funds totaling $1,590,460 available for parks, playgrounds, and trails, with specific allocations for projects like Brom Park ($200,000), Archery Range ($60,000), Lakeridge Park playground ($180,000), and Lakeside Park playground ($100,000). Staff will provide updates on park projects, ice rinks, and the strategic plan.

• Recommend appointments for 2025 Chair and Vice-Chair positions
• Review of $1,590,460 parks fund balance: Park Development Fund $867,643, Parks-Trail Maintenance CIP $677,690, Equipment & Building Replacement CIP $50,000
• Proposed allocations: Brom Park $200,000 (Fund 120), Archery Range $60,000 (Fund 120), Lakeridge Park playground $180,000 (Fund 195), Lakeside Park playground $100,000 (Fund 199)
• Staff updates: ice rinks open, playground status review beginning, summer programming scheduling
• Approve December 30, 2024 meeting minutes (included recommendation for cash-in-lieu of parkland dedication for Prairie Meadows Fifth Addition)

The Big Lake Parks Advisory Committee unanimously recommended Doug Peterson as Chair and Scott Creighton as Vice-Chair for 2025. The committee also discussed park equipment replacement, splash pad funding, and ADA compliance, but took no formal action on these items.

• Recommended Doug Peterson as Chair and Scott Creighton as Vice-Chair for 2025 (unanimous)
• Approved agenda as presented (unanimous)
• Accepted December 30, 2024 minutes as presented (unanimous)

City Council Packets

The Big Lake City Council will consider receiving the Preliminary Engineering Report and calling a public hearing for the 2025 Street and Utility Project (ST2025-01). The consent agenda includes approval of an ordinance regulating cannabis businesses, a zoning map amendment reclassifying a parcel from I-1 to B-2, and other administrative items. The council will also vote on advertising to fill a police officer and several public works positions.

• Receive Preliminary Engineering Report and call for public hearing for 2025 Street and Utility Project No. ST2025-01
• Approve Ordinance Regulating Zoning and Registration of Cannabis Businesses
• Approve Ordinance for Zoning Map Amendment reclassifying Parcel No. 65-00020-3206 from I-1 to B-2
• Approve advertising to fill a Police Officer, Engineering Technician, Streets/Parks Operator, and Water/Wastewater Operator positions
• Approve purchase of a 2025 Vermeer Wood Chipper for the Public Works Department

The Big Lake City Council approved a preliminary engineering report for the 2025 Street and Utility Improvement Project, set a public hearing for February 12, and authorized advertising for four new positions: Police Officer, Engineering Technician, Streets/Parks Operator, and Water/Wastewater Operator. The Streets/Parks Operator position passed 3-2, with the mayor and one council member opposed. All other motions were unanimous.

• Approved Resolution 2025-06 for 2025 Street and Utility Improvement Project, public hearing set for Feb 12 (unanimous)
• Authorized advertising for a Police Officer position (unanimous)
• Authorized advertising for an Engineering Technician position (unanimous)
• Authorized advertising for a Streets/Parks Operator position (3-2)
• Authorized advertising for a Water/Wastewater Operator position (unanimous)
• Approved consent agenda including cannabis zoning ordinance and zoning map amendment (unanimous)

City Council Packets

The Big Lake City Council will hold a workshop to discuss several items, including an update on the 2029 US 10 reconstruction project, the 2025 management team work plan, participation in the Adopt-A-Drain program, and support for MnDNR grants to treat lakes for invasive plants. No formal decisions are expected; the council will provide direction on the grants and the Adopt-A-Drain program.

• MnDOT US 10 reconstruction update (2029) with likely J-turns at 166th, 172nd, and 176th Streets
• 2025 work plan review covering cannabis policy, city hall relocation, and zoning amendments
• Discussion on joining Sherburne County Adopt-A-Drain program for storm drain volunteer cleanup
• Council direction requested on supporting MnDNR grants for annual lake treatments (curlyleaf pondweed, Eurasian water milfoil)
• Annual lake treatment costs historically $8,000–$15,000, with recent partnership spending ~$18,000

The Big Lake City Council held a workshop on January 22, 2025, and directed staff to move forward with implementing an Adopt-A-Drain program in partnership with Sherburne County SWCD, bringing a Joint Powers Agreement to a future meeting. They also directed staff to proceed with the submitted grant application for AIS lake treatments in 2025 and to investigate weed harvesting costs. No formal votes were taken; these were workshop directives.

• Directed staff to implement Adopt-A-Drain program and bring JPA to future Council meeting
• Directed staff to proceed with AIS treatment grant application for 2025
• Directed staff to investigate weed harvesting costs

City Council Packets

This is a joint meeting of the Big Lake City Council, Big Lake Township Board, Orrock Township Board, Big Lake School District Board, and Sherburne County Board of Commissioners. The agenda lists only general topic headings for each entity (e.g., Sherburne County Topics, Big Lake Township Topics) with no details on decisions or discussions. The meeting is procedural with no concrete items specified.

The joint meeting of Big Lake City Council, townships, school district, and county board was informational, with no formal votes on substantive matters. Presentations covered the Sherburne County Housing Study, Sherco solar transition, election recounts, and the school district's levy results. The only formal action was adopting the agenda and adjourning.

• Adopted the proposed agenda (unanimous)
• Adjourned meeting at 7:28 p.m. (unanimous)

EDA Packets

The Big Lake Economic Development Authority will consider appointing Marie Pflipsen as BLEDA Executive Director effective January 21, 2025. The board will also elect officers for 2025 and review the 2025 budget and concept. Additionally, they will receive an update from the Community Development Department.

• Appointment of Marie Pflipsen as BLEDA Executive Director effective January 21, 2025
• Election of 2025 BLEDA officers: President, Vice President, Treasurer, Secretary, Assistant Treasurer
• Review and discussion of 2025 BLEDA Budget & Concept
• Community Development Department update
• Approve minutes of December 9, 2024 meeting

The Big Lake Economic Development Authority approved its 2025 budget book and made appointments for the coming year, including recommending Alan Heidemann as President, Jake Rohrbeck as Vice President, Donna Clarksean as Treasurer, Lisa Miller as Secretary, and Deb Wegeleben as Assistant Treasurer. The board also appointed Marie Pflipsen as BLEDA Executive Director effective January 21, 2025. The 2025 budget was approved unanimously, with discussion noting the EDA has over $200,000 in cash and projected deficits in coming years.

• Approved agenda with removal of item 5 (unanimous)
• Recommended 2025 officer appointments: Heidemann (President), Rohrbeck (Vice President), Clarksean (Treasurer), Miller (Secretary), Wegeleben (Assistant Treasurer) (unanimous)
• Appointed Marie Pflipsen as BLEDA Executive Director effective January 21, 2025 (unanimous)
• Approved 2025 BLEDA Budget Book (7-0)

City Council Packets

The City Council will consider a consent agenda including a joint powers agreement with Sherburne County for enforcement and registration of retail cannabis businesses, appointments to the Economic Development Authority and Parks Advisory Committee, and approval of claims. Business items include an annual update from the Sherburne County Attorney, the 2024 City Year in Review report, and 2025 committee appointments.

• Joint powers agreement with Sherburne County for retail cannabis enforcement and registration
• Appointments to Big Lake Economic Development Authority (Kathy Parsons, Jake Rohrbeck, Kristopher Knodle)
• Appointments to Big Lake Parks Advisory Committee (Scott Creighton, Jeff Webster)
• Approval of Reserve Officer Benjamin Bauman
• Approval of Body Worn Camera Audit

The Big Lake City Council approved Resolution No. 2025-01, adopting the 2025 official city and council committee appointments, including the designation of Patriot News as the official newspaper. The council also approved the consent agenda, which included appointments to the Economic Development Authority and Parks Advisory Committee, and heard updates from the County Attorney and city staff.

• Approved Resolution No. 2025-01 adopting 2025 official city and committee appointments (unanimous)
• Approved consent agenda including claims, minutes, reserve officer appointment, body camera audit, cannabis joint powers agreement, and committee appointments (unanimous)
• Adopted the meeting agenda as presented (unanimous)

City Council Packets

The City Council will discuss a proposal from Sherburne County to implement an organics drop-off program. Members will also provide feedback on proposed changes to the 2025 meeting schedule. Newly elected officials Knier, Geroux, and Seefeld will take their oaths of office.

• Discussion of organics collection program partnership with Sherburne County
• Proposed $3,000 county contribution for a hard surface area for dumpsters
• Proposed meeting date change to June 24, 2025
• Proposed meeting date change to November 25, 2025, for Truth in Taxation Public Input Hearing
• Proposed cancellation of the December 24, 2025, meeting

The Big Lake City Council directed staff not to move forward with an organics collection program at this time, citing concerns about odors, illegal dumping, and pests. The council also approved changes to 2025 meeting dates, including rescheduling June and November meetings, setting Truth in Taxation hearings, and cancelling the December 24 meeting.

• Directed staff not to implement an organics collection program (unanimous)
• Approved rescheduling second June meeting to June 24, 2025
• Approved rescheduling second November meeting to November 25, 2025
• Set Truth in Taxation Public Input Hearing for November 25, 2025 at 6:00 p.m.
• Set continuation hearing for November 26, 2025 at 6:00 p.m.
• Set Annual Committee Workshop for December 2, 2025 at 5:00 p.m. at Style Catering
• Cancelled December 24, 2025 meeting

Fire Board

The Big Lake Fire Department Joint Powers Board will meet to conduct the Fire Chief's annual review and decide on re-appointment. The board will also elect a Chair and Vice-Chair and consider changes to its finance and personnel committees.

• Resolution 2025-02 to accept a $493.60 donation from United Online Giving
• Resolution 2025-01 to rescind Resolution 2023-04 regarding ESST
• Discussion on the disposal or donation of outdated extrication equipment
• Election of Board Chair and Vice-Chair
• Closed session for the Chief's annual review

The Big Lake Fire Board reappointed Seth Hansen as fire chief for 2025, approved the consent agenda including resolutions on ESST and a donation, and recommended donating surplus extrication equipment. The board also discussed the potential sale of Ladder 1 for $150,000 and approved the 2025 meeting schedule.

• Reappointed Seth Hansen as Fire Chief for 2025 (unanimous)
• Approved consent agenda including minutes, claims, and resolutions 2025-01 and 2025-02 (unanimous)
• Recommended donation of surplus gas-powered extrication equipment to City Council and Town Board (unanimous)
• Approved financial reports for year ending 12/31/2024 (unanimous)
• Reappointed Bruce Aubol as Board Chair (Aubol abstained)
• Reappointed Kim Noding as Vice-Chair (Noding abstained)
• Kept committee memberships unchanged (unanimous)
• Approved 2025 meeting schedule, moving March meeting to March 11 (unanimous)

Planning Commission Packets

The Big Lake Planning Commission will hold public hearings on a proposed Cannabis Zoning Regulation Ordinance and a Zoning Map Amendment for PID #65-00020-3206. A previous public hearing for Prairie Meadows Fifth Addition (preliminary plat, conditional use permit, and zoning text amendment) has been continued to February 3, 2025. The commission will also select its chair, vice-chair, and Parks Advisory Committee liaison.

• Public hearing on Cannabis Zoning Regulation Ordinance
• Public hearing on Zoning Map Amendment for PID #65-00020-3206
• Prairie Meadows Fifth Addition preliminary plat, CUP, and zoning text amendment continued to February 3, 2025
• Selection of Chair, Vice-Chair, and Parks Advisory Committee Liaison positions
• Approval of December 2, 2024 Planning Commission meeting minutes

The Big Lake Planning Commission recommended approval of a cannabis zoning regulation ordinance and a zoning map amendment correcting a parcel omission from a 2023 ordinance. They also continued a public hearing for Prairie Meadows 5th Addition to February 3, 2025, and appointed new officers for 2025.

• Recommended approval of Cannabis Zoning Regulation Ordinance (unanimous)
• Recommended approval of Zoning Map Amendment for PID #65-00020-3206 (unanimous)
• Continued public hearing for Prairie Meadows 5th Addition to February 3, 2025 (unanimous)
• Appointed Lisa Odens as Chair, Tony Velishek as Vice-Chair, and Lisa Odens as PAC Liaison (unanimous)