Boxborough public meetings in 2023

Building Committee

The Boxborough Building Committee will review site updates and discuss a rough cost analysis for a new fire station. The committee will also coordinate placeholder articles and timelines for the 2024 Annual Town Meeting.

• Review of sites: Stow Road, 700 Mass Ave, and 1300 Mass Ave
• Update on rough cost analysis for new fire station
• Planning for 2024 Annual Town Meeting (ATM) articles

North Central Climate Change Coalition

The North Central Climate Change Coalition will host a remote meeting featuring Anne Gobi, the Massachusetts Director of Rural Affairs. The session includes introductions and a question-and-answer period regarding rural affairs.

• Q&A with Massachusetts Director of Rural Affairs, Anne Gobi

Finance Committee

The Boxborough Finance Committee is meeting to attend the Select Board meeting. The primary focus of the session is a budget presentation delivered by the Town Administrator.

• Budget presentation by the Town Administrator

Select Board

The Select Board will review an overview of the FY25 budget and vote on budget priorities. The board also intends to close the 2024 Annual Town Meeting warrant and consider police department appointments.

• Appointment of Diosmar Reynoso as full-time Police Officer
• Appointment of Erica Abro as part-time Reserve Officer
• One-day alcoholic beverage license for Boxborough Winterfest at 484 Middle Rd.
• One-day common victualler's license for Boxborough Winterfest at 484 Middle Rd.
• Vote on FY25 Budget Priority

Historical Commission

The Historical Commission is reviewing maintenance needs for the Boxborough Museum and the status of various historic signs. The body is also coordinating budget inputs for the capital plan and reviewing renovation work at Steele Farm.

• Museum back door leak and roof leak repairs
• Budget requests for a dehumidifier and museum roof replacement
• Replacement of the Depot site sign demolished by Keolis
• Sign requests for Luther Blanchard house and 409 Liberty Square Rd
• Renovation status of Steele Farm roof and icehouse

Recreation Commission

The Recreation Commission will meet to review the budget and plan for Winterfest. The body will also discuss the basketball program at Blanchard and receive a CPC update.

• Winterfest planning
• Budget review
• Basketball program at Blanchard
• CPC update

Cemetery Commission

The Commission will review previous minutes and receive updates on the Community Preservation hearing. Discussion topics include a capital request for green burials and potential issues regarding vegetation, grounds, or structures.

• Community Preservation Hearing update
• Green Burials – Capital request
• Vegetation, grounds, or structure issues
• Rules and Regulations, Policies review
• Maps/Plans/Lists – Roadway designations

Sustainability Committee

The Sustainability Committee is meeting to coordinate responses to the Camp Annelli EIR document. The body is also preparing presentations for the Select Board and Finance Committee regarding sustainability policies and the Capital Budget.

• Response to Camp Annelli EIR document due 12.22.2023
• Preparation for Capital Budget Saturday on February 3, 2024
• Coordination with LELWD on electrification support statement
• Updates on EnergizeBoxborough.org
• DPW updates regarding Swap Shed and Black Earth availability

Well-Being Committee

The Well-Being Committee is meeting to review updates from the CSC and Boxborough News. The body will discuss holiday support, grants research, and budget submissions.

• CSC update on holiday support, grants research, and budget submission
• Boxborough News update
• Communication of grief support group with church

Housing Board

The Boxborough Housing Board is meeting to review minutes and discuss old business. The agenda includes a final presentation of the H.O.P.E. program to the Community Preservation Committee.

• Review of November 21, 2023 meeting minutes
• Discussion of town staff support for minute taking infrastructure
• H.O.P.E. program final presentation to the Community Preservation Committee

Board of Health

The Board of Health will discuss a letter regarding the 1414 Mass Ave Definitive Subdivision Plan. The meeting includes reviews of drinking water reports and groundwater discharge reports for several local properties.

• Discussion of 1414 Mass Ave Definitive Subdivision Plan
• Drinking water reports for Summerfields Condominiums, Blanchard Memorial School, and 159 Swanson Rd
• Groundwater discharge reports for Brook Village Condos, Codman Hill Condos, 629 Mass Ave, Sweeney Drywall, Applewood I, and Applewood II
• Approval of August and September 2023 meeting minutes

Agricultural Commission

The Agricultural Commission will meet to discuss local agricultural developments and conservation projects. The body will review the Flerra Meadows Community Garden CPA application and rules. Members will also discuss updates and actions regarding 95/105 Sargent Road.

• Flerra Meadows Community Garden CPA application and rules review
• Updates and actions for 95/105 Sargent Road
• Invasive species education, training, and management
• Community and Conservation District events and projects

Acton-Boxborough Cultural Council

The council will meet virtually to conduct a grant review for the 2023-2024 cycle. The meeting also includes a treasurer's report and the approval of previous meeting minutes.

• Grant review for the 2023-2024 Grand Cycle

Personnel Board

The Personnel Board is meeting to prepare for the 2024 Annual Town Meeting, including discussions on salary adjustments for the 2025 Budget. The board will also review job descriptions and grading for the Library and Fire Department.

• Salary adjustments for 2025 Budget
• Job descriptions and grading confirmation for Library and Fire Department
• Personnel Plan revisions regarding vacation language and new positions
• Status reports on recruiting, employee engagement survey, and training program
• Review of the 2023 Annual Town Report

Select Board

The Select Board will vote on the Spring 2024 election calendar and a hearing regarding opting out of vote-by-mail for the 2024 Town Election. The board will also discuss the regional school deficit and the Acton override. Additionally, the meeting includes a presentation on the Hazard Mitigation Plan by Jamie Caplan Consulting LLC.

• Vote to accept Spring 2024 Election Calendar
• Vote to hold a hearing on opting out of Vote by Mail for 2024 Town Election
• Annual license renewals for alcohol, common victualer, and vehicle dealers
• Discussion on Regional School Deficit and Acton Override
• ABCC 2024 Seasonal Population Increase Estimation

Community Preservation Committee

The Community Preservation Committee is holding a public hearing to discuss several funding applications and the FY 2025 budget. The body is voting on whether to recommend these articles for the May 2024 Town Meeting warrant.

• Blanchard Playground Project: $171,000 for renovation and new turf surface
• Boxborough Rental Assistance Program (BRAP): $44,000
• Home Owners Prevention Extension Program (HOPE): $40,000
• Conservation Trust Fund: $10,000
• Cemetery Restoration: $9,500

Economic Development Committee

The Economic Development Committee will hold a public hearing regarding a business improvement grant application. The committee is reviewing a request to fund the establishment of a breakfast café.

• Public hearing for Oscar’s Burritos grant application of $20,000
• Proposed private funding match of $32,840.54
• Presentation on Business Improvement Grant Program

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet to review the director's report and discuss FY25 capital planning. The board is scheduled to vote on guidelines and waiver forms for a Library of Things.

• Vote on Library of Things Guideline and Waiver Forms
• FY25 Capital Planning
• Budget and expenditure updates

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent for two properties. The board will also review updates for Sargent Road and as-built plans for other local sites.

• Hearing Notice of Intent: 140 Davidson Road (113-585)
• Hearing Cont. Notice of Intent: 100 Codman Hill Rd (113-575)
• Update on 95 & 105 Sargent Road
• As-Built Plan review for 200 Codman Hill Rd (113-488) and 3 Old Harvard
• Review of Regulations for the Wetland Bylaw

MBTA Advisory Board

The MBTA Advisory Board will receive an operations update on bus, subway, ferry, and commuter rail services from Chief Operating Officer Ryan Coholan. The board will also discuss an MPO Designation letter and a preview for 2024.

• Operations update on bus, subway, ferry, and commuter rail
• MPO Designation letter notification
• 2024 preview
• Approval of July 18, 2023 meeting minutes

Select Board

The Select Board will consider authorizing the Town Administrator to contact the owner of 1300 Mass Ave regarding the property's viability for Town use. The board will also address an agreement with NVRDD and the Town Administrator's annual performance evaluation.

• Authorization to discuss potential Town use of 1300 Mass Ave
• Authorization to sign NVRDD agreement
• Town Administrator's Annual Performance Evaluation

Finance Committee

The Finance Committee will meet to discuss the FY25 budget, levy limits, and CPC projects. The meeting includes a joint session with the School Committee and Select Board regarding FY25 school budget concerns and Acton Health Insurance Trust solvency.

• FY25 School Budget financial concerns and Acton Health Insurance Trust solvency
• FY25 Budget and levy limit discussion
• CPC projects
• Reserve Fund Transfer (RFT) for Dashboard in the amount of $155,000
• Update on delinquent property tax accounts

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit amendment and variance request for 140 Davidson Road. The board will also review its rules and regulations and the FY 24 calendar.

• Public hearing for Colin and Karin Bell to amend a Special Permit dated April 16, 1973, for 140 Davidson Road
• Public hearing for Colin and Karin Bell for relief of section 6.3.1 of the Boxborough Zoning Bylaw for 140 Davidson Road
• Review of Zoning Board of Appeals Rules and Regulations

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will meet to conduct a grant review for the 2023-2024 cycle. The body will also review the treasurer's report and approve previous meeting minutes.

• Grant review for the 2023-2024 cycle
• Review of Treasurer's Report
• Approval of 11/28/2023 meeting minutes

Select Board

The Select Board and Finance Committee are holding a joint meeting to address financial concerns. The body will take action regarding the FY25 school budget and the solvency of the Acton Health Insurance Trust.

• FY25 School Budget financial concerns
• Acton Health Insurance Trust solvency concerns
• Acton Override
• Boxborough Leadership Forum (BLF)

Economic Development Committee

The Economic Development Committee will discuss a business grant application and provide updates on town center revitalization. The body is also planning a business breakfast event for December 6th.

• Business Grant Program application from Oscars Burritos
• Town Center Revitalization Grant Program update
• Business Breakfast planning for December 6th

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to review financial status and cash flow results. The body will discuss the implementation of cost saving measures and alternative ways to provide health insurance.

• Audit Contract
• October cash flow results
• Implementation of cost saving measures
• Discussion of health insurance provision options

Building Committee

The Boxborough Building Committee is reviewing potential sites and pricing for a new fire station. The body will discuss site selection updates, real estate market prices, and a rough cost analysis for the project.

• BHB Stow Road appraisal update
• 700 Mass Ave site and pricing discussion
• Rough cost analysis for new fire station
• Plans and schedule for ATM 2024
• Community engagement and outreach plans

Acton-Boxborough Cultural Council

The council will meet virtually to conduct a grant review for the 2023-2024 cycle. Members will also review and approve meeting minutes from November 7 and November 14, 2023.

• Grant review for the 2023-2024 cycle

Water Resources Committee

The Water Resources Committee will meet to finalize and approve the scope of a Request for Proposals (RFP). The body will also receive updates on the MWRA MetroWest expansion study and Planning Board matters regarding Lincoln Properties and Adams Place.

• Finalization and approval of RFP scope
• MWRA MetroWest expansion study updates
• Planning Board updates on Lincoln Properties and Adams Place
• 2024 Annual Town Meeting warrant

Select Board

The Select Board will vote on a bond anticipation note renewal and the Town Administrator's performance evaluation. The board will also discuss a health insurance trust shortfall and a flag policy revision.

• Vote on General Obligation Bond Anticipation Note Renewal Authorization
• FY24 Acton Health Insurance Trust Shortfall update
• Finance Team FY24 Q1 Financial Report presentation
• Town Administrator's Annual Performance Evaluation Executive Summary
• Appointments for Community Preservation Committee and Police Department

Housing Board

The Board will discuss updates to the H.O.P.E. program, including unit eligibility and the role of Habitat for Humanity with Boxborough Meadows Homeowners Assn. Members will also review a report regarding board organization, membership, and workload following a meeting with the town administrator.

• Discussion of H.O.P.E. program and unit eligibility
• Habitat for Humanity role with Boxborough Meadows Homeowners Assn.
• Report on Acton Housing Authority status
• 70-72 Stow Road property valuation
• Board organization report regarding chair, membership, and workload

Recreation Commission

The Recreation Commission is meeting at 144 Summer Rd. to conduct a land survey of the property.

• Land survey of 144 Summer Rd.

Select Board

The agenda is procedural boilerplate for a virtual meeting. It lists a topic regarding the Boxborough Planning Board meeting.

Steele Farm Committee

The committee is meeting to review the status of the Steele Farm House Phase II and Ice House restoration. Members will also discuss the Steele Farm Management Plan and the committee's charter.

• Steele Farm House Phase II status
• Ice House Restoration status
• Steele Farm Management Plan
• Pollinator garden and well water testing
• Capital Plan

Recreation Commission

The Recreation Commission will meet to review minutes from September and October. The body will discuss updates regarding Liberty, the running club, flag football, and Winterfest.

• Liberty updates
• Running club and flag football
• Winterfest

Well-Being Committee

The Well-Being Committee will meet via Zoom to conduct routine business. The agenda consists of procedural updates and follow-ups.

• Approval of October meeting minutes
• CSC update
• Boxborough News update

Economic Development Committee

The committee is meeting to plan a business breakfast and review the status of grant programs. Discussions include the Town Center Revitalization Grant and the Business Grant Program.

• Planning for Business Breakfast invitations, program, and catering
• Status of Two Friends Chocolate grant
• Review of new Business Grant Program applications
• Town Center Revitalization Grant Program kickoff plans
• Discussion of Representative Trahan's visit

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent for two properties. The body will also review as-built plans and discuss wetland bylaw regulations.

• Hearing: Notice of Intent for 140 Davidson Road (113-585)
• Hearing: Notice of Intent for 100 Codman Hill Rd (113-575)
• Review of As-Built Plans for 200 Codman Hill Rd and 3 Old Harvard
• Update on 95 & 105 Sargent Road
• Review of Regulations for the Wetland Bylaw

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will hold a remote meeting to discuss member updates and recommendations from Climate Chief Hoffer. The agenda also includes discussions regarding regional methodology, a membership drive, and website updates.

• Discussion of Climate Chief Hoffer's Recommendations
• Regional methodology update
• Membership drive discussion
• Website update

Zoning Board of Appeals

The Zoning Board of Appeals will conduct public hearings regarding a sign permit amendment and a property variance. The board will also review previous meeting minutes and the FY 24 calendar.

• Public hearing for Campanelli Trigate Boxborough Sub, LLC to replace signage at The Park at Beaver Brook
• Public hearing for Colin and Karin Bell to amend a 1973 Special Permit at 140 Davidson Road
• Public hearing for Colin and Karin Bell regarding a variance for section 6.3.1 of the Zoning Bylaw at 140 Davidson Road

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is meeting to review grants for the 2023-2024 cycle. The body will also discuss a previous brainstorming meeting regarding a Cultural District.

• Grant review for the 2023-2024 cycle
• Discussion of 11/9 brainstorm meeting regarding Cultural District

Agricultural Commission

The Agricultural Commission will meet to discuss local agricultural developments and community garden CPA applications. The body will also review updates and actions regarding 95/105 Sargent Road and invasive species management.

• Community Gardens CPA application
• Updates and actions for 95/105 Sargent Road
• Invasive species education, training, and management
• Community and Conservation District events and projects

Personnel Board

The Personnel Board will review salary adjustments for the 2025 Budget and discuss job descriptions and grading for the Library and Fire Department. The board will also receive reports on the recruiting process and employee engagement survey.

• Salary adjustments for 2025 Budget
• Job descriptions and grading for Library and Fire Department
• Detail rates for per diem firefighters and EMTs
• Recruiting process status report
• Employee Engagement Survey status report

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is coordinating the Town Tree Lighting Ceremony scheduled for December 2. The body is discussing logistics including music, guest appearances, and refreshment supplies.

• Coordination of the December 2 Tree Lighting Ceremony
• Planning for Santa's arrival via fire truck between 4:45 and 4:50
• Purchase of candy canes by the PCCC
• Coordination with Police and Fire regarding road closures
• Organization of a cookie and drink table with hot chocolate and cider

Select Board

The Select Board will meet to establish the target calendar and open the warrant for the 2024 Annual Town Meeting. The board will also consider several committee appointments and a sustainability proposal.

• Litigation strategy discussion regarding 244 Adams Place
• 2024 Annual Town Meeting target calendar and warrant
• Sustainability Proposal for 2024 Annual Town Meeting
• Authorization for Metropolitan Area Planning Council
• Approval for Boxborough Historical Commission to use Town Seal for signage

Cemetery Commission

The Cemetery Commission will meet to discuss next steps for green burials and Community Preservation Act projects. The body will also review vegetation, grounds, and structure issues.

• Community Preservation Act projects and applications
• Next steps for green burials
• Vegetation, grounds, and structure issues
• Review of rules, regulations, and policies
• Roadway designations for maps, plans, and lists

Economic Development Committee

The Economic Development Committee is meeting to coordinate a business breakfast and review grant programs. Discussions include the status of the Town Center Revitalization Grant and the Business Grant Program.

• Planning for Business Breakfast invitations, program, and catering
• Status of Two Friends Chocolate grant
• Review of new Business Grant Program applications
• Town Center Revitalization Grant Program kickoff plans and contract status

Acton Health Insurance Trust

The Trust is meeting to review proposed rate increase options from Gallagher Benefit Service. Members will discuss and potentially vote on a midyear rate increase and a draft letter requesting a cash advance.

• Vote on midyear rate increase
• Review of Gallagher Benefit Service rate increase options
• Approval of draft letter requesting cash advance
• Discussion of alternative health insurance provision methods

Board of Health

The Board of Health is meeting to review specific property applications and drinking water and groundwater discharge reports. The body will hear requests regarding an accessory dwelling unit and a variance.

• ADU plans for 328 Joseph Rd.
• Variance request for 110 Middle Rd.
• Discussion regarding 188 Swanson Rd., Unit 333
• Drinking water reports for LPCH Boxborough, Codman Hill Condos, Brook Village Condos, 159 Swanson Rd, and 155 Swanson Rd.
• Groundwater discharge reports for Campanelli Business Park, Brook Village Condos, Applewood I, Applewood II, Codman Hill Condos, Harvard Ridge Condos, Sweeney Drywall, Inc., 629 Mass Ave, and Enclave at Boxborough

Board of Health

The Board of Health will review correspondence from the Central Mass Mosquito Control Project. The meeting includes the review of drinking water reports and groundwater discharge reports for various local properties.

• Central Mass Mosquito Control Project culvert and stream cleaning reports
• Drinking water reports for 1414 Mass Ave., Codman Hill Condos, Brook Village Condos, 159 Swanson Rd, and 155 Swanson Rd.
• Groundwater discharge reports for Campanelli Business Park, Brook Village Condos, Applewood I, Applewood II, Codman Hill Condos, Harvard Ridge Condos, Sweeney Drywall, Inc., 629 Mass Ave, and Enclave at Boxborough

Sustainability Committee

The committee is meeting to discuss the Specified Opt-in Building Code and learn from the town of Stow. Members will also review upcoming meetings regarding recycling and the LELWD, and discuss the capital budget.

• Discussion on Specified Opt-in Building Code with Arnie Epstein of Sustainable Stow
• Review of Green Community designation and Specialized Code for Select Board meeting on Nov. 13, 2023
• Discussion of EnergizeBoxborough.org builder information and incentives
• Review of capital budget
• Review of recycling meeting scheduled for Nov. 15, 2023

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is meeting to discuss the Town Tree Lighting Ceremony. No new business is listed on the agenda.

• Discussion of Town Tree Lighting Ceremony

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will meet to review grant applications for the 2023-2024 cycle. The body will also receive a Film Advisory Group update and discuss a previous brainstorm meeting regarding the Cultural District.

• Review of 2023-2024 Grant Cycle applications
• Financial Report for Grant Cycle Sections 1 & 2
• Film Advisory Group update
• Discussion of 10/15 Cultural District brainstorm meeting

Town Meeting

The provided text is a procedural guide for residents attending the Fall Town Meeting. It explains the roles of town officials and the parliamentary rules for voting on warrants.

Select Board

The Select Board will meet to prepare for the Town Administrator's annual evaluation. The board will also conduct a final overview and discussion regarding the Fall Town Meeting.

• Town Administrator annual evaluation preparation
• Fall Town Meeting final overview and discussion

Finance Committee

The Boxborough Finance Committee will meet to review minutes from October 19, 2023. The body will discuss information and potentially take votes regarding the Fall Town Meeting and Reserve Fund Transfers (RFT).

• Discussion and possible votes on Fall Town Meeting items
• Review of Reserve Fund Transfers (RFT)

Select Board

The Select Board is meeting for a site visit tour of the Nashoba Regional Dispatch District. No other business items are listed on the agenda.

• Nashoba Regional Dispatch District Site Visit Tour

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will discuss FY25 early budget projections and vote on the budget timeline. The meeting also includes a student presentation from Resource Force and a review of district warrants.

• Vote on FY25 Budget Timeline
• First read of FY25 Budget Guidelines
• Approval of donations from Acton-Boxborough Friends of Music and Friends of Drama for ABRHS Performing Arts Programs
• Approval of donation from Town of Littleton/LELD to Blanchard Elementary playground
• Recommendation to approve warrants for district payments

Finance Committee

The agenda for this meeting contains only procedural boilerplate and does not list any specific discussion items or decisions.

Community Preservation Committee

The committee is reviewing revisions to the HOPE program and Blanchard playground applications. Members are also reviewing the FY 2025 financial worksheet and discussing project eligibility for Community Preservation Act funds.

• Revisions to the 'HOPE' program application from Channing Wagg
• Revisions to the Blanchard playground application
• Review of the revised and expanded financial worksheet by John Fallon
• Discussion of the $171,000 funding request for Blanchard Playground safety improvements
• Review of the $200,000 Homeowner Opportunity for Preservation and Enhancement (HOPE) program

Conservation Commission

The Conservation Commission will conduct continued hearings regarding notices of intent and an amendment to an order of conditions. The board will also review its budget and discuss wetland bylaw regulations.

• Hearing: Notice of Intent 113-575 at 100 Codman Hill Rd
• Hearing: Notice of Intent 113-584 at 555 Old Harvard Rd
• Hearing: Amend Order of Conditions 113-582 at 31 Eldridge Rd
• Review of budget
• Review of Regulations for the Wetland Bylaw

Building Committee

The Boxborough Building Committee is meeting to discuss the potential for separate police and fire stations, including site selection and the renovation of the old police station. The committee will also review pricing updates for Stow Road and 700 Mass Ave.

• Pricing update for Stow Road
• Pricing update for 700 Mass Ave
• Decision on separate Police and Fire stations
• Site selection for emergency services
• Renovation of old police station

Library Board of Trustees

The Sargent Memorial Library Trustees will review an interior renovation plan presented by Stefura Associates. The board will also discuss FY25 budget and capital planning and vote on three policy revisions.

• Interior renovation plan presentation by Stefura Associates
• FY25 budget and capital planning
• Vote on Safe Child Policy
• Vote on User Rights and Responsibilities policy
• Vote on Local Meeting Room use policy

Acton Health Insurance Trust

The Acton Health Insurance Trust will review the Treasurer's and Cash Flow reports. The body will discuss and potentially vote on remedies to address a funding shortfall.

• Treasurer's Report by Tim Harrison
• Cash Flow Report by Anthony Lively GBS
• Possible vote on remedies to funding shortfall

Housing Board

The Boxborough Housing Board is meeting to discuss the status of potential interests in 70-72 Stow Road and the use of MetroWest as a consultant. The board will also review occupant restrictions and sales for 40B units at Summer Road.

• Status of Habitat for Humanity and Acton Housing Authority interest in 70-72 Stow Road
• Land valuation of 70-72 Stow Road
• Use of MetroWest as a consultant for HOPE program projects
• Temporary waiver of occupant restrictions at 128 Summer Road
• Sale of 80 Summer Road unit by the Charles Twombly estate

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to conduct officer elections and approve previous minutes. The committee will also review a presentation regarding a Fall Town Meeting Warrant Article.

• Election of Officers
• Review and approval of DEIC presentation for Fall Town Meeting Warrant Article
• Approval of June 28th, 2023 minutes

Sustainability Committee

The committee is meeting to discuss the Specified Opt-in Building Code with Arnie Epstein of Sustainable Stow. The body will also discuss what Boxborough can learn from the town of Stow.

• Discussion on voting for the Specified Opt-in Building Code

Water Resources Committee

The Water Resources Committee will meet to discuss the scope of a Request for Proposals (RFP) and receive updates on the LWD water line special legislation. The body will also review the MWRA MetroWest expansion study and Planning Board updates regarding Lincoln Properties and Adams Place.

• Discussion of RFP scope and inputs
• LWD water line special legislation update
• MWRA MetroWest expansion study update
• Planning Board updates on Lincoln Properties and Adams Place

Select Board

The Select Board will hold a public hearing to present the FY24 Tax Classification and set the FY24 Residential Factor. The board will also handle committee appointments and conduct a read-through of the Fall Town Meeting materials.

• FY24 Tax Classification Hearing
• Setting of the FY24 Residential Factor
• Appointment of Bob Stemple to Boxborough Building Committee
• Appointment of Shawn McCormack to Zoning Board of Appeals
• Fall Town Meeting read-through

Recreation Commission

The Recreation Commission will meet to discuss updates to the Liberty site and planning for Winterfest. The body will also hold discussions regarding the CPA and the softball field.

• Liberty site updates including shed, signs, pavilion, and seating
• Winterfest planning
• CPA discussion
• Softball field discussion

Well-Being Committee

The Well-Being Committee is meeting to provide updates on the CSC and an Administrative Assistant position. The body will also discuss the Citizen's Academy and the Free Bee community market and seminar.

• Administrative Assistant position
• Citizen's Academy on October 25
• Free Bee full Community market and seminar on October 21
• Boxborough News/Boxborough Bee

Historical Commission

The Historical Commission is meeting to discuss maintenance at the Boxborough Museum and the status of various historic signs. The body is also reviewing plans for the Bicentennial Apple Tree presentation and the Steele Farmhouse Phase 2 implementation.

• Museum back door leak repairs and DPW vendor quotes
• Replacement of the Depot site sign demolished by Keolis
• Sign request for 409 Liberty Square Rd
• Signage for the Alfred Cobleigh House (c. 1937)
• Steele Farmhouse Phase 2 implementation status

Conservation Commission

The Conservation Commission will conduct continued hearings on Notices of Intent and an Order of Conditions amendment. The body will also review a final Community Preservation Committee application and discuss wetland bylaw regulations.

• Hearing: Notice of Intent 113-583 Beaver Brook, Swanson & Codman Hill Roads
• Hearing: Notice of Intent 113-nnn 555 Old Harvard Rd
• Hearing: Amend Order of Conditions 113-582 31 Eldridge Rd
• Update on 95 & 105 Sargent Road
• Review of Regulations for the Wetland Bylaw

North Central Climate Change Coalition

The NC4 meeting includes updates on a climate staff survey and discussions regarding federal and state regional climate protocols. The agenda also covers website questions, membership drive efforts, and potential invitations for regional representatives.

• Climate staff survey update
• Federal and State Regional Climate protocols discussion
• Membership Drive
• Discussion of invitations for Rural Director Anne Gobi, Rep Lori Trahan, or EPA

Steele Farm Committee

The Steele Farm Advisory Committee will meet to elect a new Chair and review financial and maintenance matters. Discussions will include the status of the Steele Farm House Phase II and Ice House restoration.

• Election of a new Chair
• Steele Farm House Phase II status
• Ice House Restoration status
• Christmas Tree ordering
• Capital Plan review

Finance Committee

The Boxborough Finance Committee will review the FY25 budget and provide updates on ARPA funds. The body will also discuss delinquent property tax accounts and the status of ATM warrant articles.

• FY25 Budget discussion
• ARPA Update
• Delinquent Property Tax accounts
• ATM Warrant Articles status
• Building Committee vacancy following Tony Newton's resignation

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider an appeal of an official's decision submitted by The Gutierrez Company. The board will also discuss its reorganization and the FY 24 calendar.

• Public hearing for Appeal of Official’s Decision at 244 Adams Place
• Reorganization of the Board
• Review of FY 24 Calendar

Economic Development Committee

The Economic Development Committee will meet to organize new leadership and discuss business grants. The body is voting on an award contract for Two Friends Chocolate and reviewing the status of the Town Center Grant Project.

• Vote to execute an award contract between the Town and Two Friends Chocolate
• Discussion of ARPA Funding updates for the Business Grant Program
• Review of project filings for 1414 Mass Ave, Adams Place, 100 Codman Hill Road, and 60 Codman Hill Road
• Planning for a Business Breakfast/Brunch on December 5th or 6th
• Discussion of Commonwealth Places grant availability for Business District Pop Ups

Cemetery Commission

The Cemetery Commission will meet to discuss green burials and issues regarding vegetation, grounds, and structures. The body will also review rules, regulations, policies, and roadway designations on maps and plans.

• Discussion of green burials
• Review of vegetation, grounds, and structure issues
• Review of Rules and Regulations and Policies
• Review of maps, plans, and roadway designations

Sustainability Committee

The Sustainability Committee is meeting to discuss the Specialized Building Code. The body aims to strategize a plan to bring this code to the May Town Meeting.

• Discussion on bringing Specialized Building Code to Town Meeting
• Planning for the May Town Meeting regarding the Specialized Building Code
• Discussion on placing flyers at November and May Town Meetings

Cemetery Commission

The Cemetery Commission is scheduled to meet for a discussion regarding green burials. The meeting may take place during a Board of Health meeting.

• Discussion on green burials

Select Board

The Select Board will discuss the public and media release of the Fall Town Meeting notice. The board is also deciding on warrant article assignments and licensing for a local festival.

• Fall Town Meeting Notice for Public & Media Release
• Fall Town Meeting Warrant Board Assignments to Articles
• Special One-Day Common Vic License and fee waiver for Fall Festival @ Blanchard School
• Appointment of Zachary Stillman to Boxborough Police Department
• Resignation of Arden Veley from Steele Farm Advisory Committee

Board of Health

The Board of Health will meet to discuss a green burial proposal with the Cemetery Commission and address ongoing housing issues at 188 Swanson Rd, Unit 333. The board will also review drinking water and groundwater discharge reports for several local properties.

• Green burial discussion with Cemetery Commission
• Housing issues at 188 Swanson Rd, Unit 333
• Drinking water reports for LPCH Boxborough, Codman Hill Condos, Brook Village Condos, 159 Swanson Rd, and 1233 Mass Ave
• Groundwater discharge reports for Campanelli Business Park, Brook Village Condos, Applewood I and II, Codman Hill Condos, Harvard Ridge Condos, Sweeney Drywall, Inc., 629 Mass Ave, and Enclave at Boxborough

Board of Health

The Board of Health will review drinking water reports and groundwater discharge reports for several local properties. The meeting also includes a discussion with the Cemetery Commission regarding green burials.

• Cemetery Commission discussion on green burial
• Drinking water reports for LPCH Boxborough (1414 Mass Ave.), Codman Hill Condos, Brook Village Condos, 159 Swanson Rd, and 1233 Mass Ave.
• Groundwater discharge reports for Campanelli Business Park, Brook Village Condos, Applewood I, Applewood II, Codman Hill Condos, Harvard Ridge Condos, Sweeney Drywall, Inc., 629 Mass Ave, and Enclave at Boxborough

Agricultural Commission

The Agricultural Commission will review the Park at Beaver Brook survey and discuss updates regarding 95/105 Sargent Road. The body will also address a Community Preservation Act (CPA) application for community gardens and invasive species management.

• The Park at Beaver Brook Survey
• Community Gardens CPA application
• Updates on 95/105 Sargent Road
• Invasive species education, training, and management

Personnel Board

The Personnel Board will review job descriptions and grading confirmations for the Library and Fire Department. The board will also receive status reports on the Town Performance Management system, employee engagement, and recruiting processes.

• Discussion of job descriptions and grading for Library and Fire Department positions
• Status report on Town Performance Management system
• Status report on Employee Engagement Survey
• Discussion regarding the Fall Special Town Meeting
• Review of the employee recruiting process and policy updates

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will hold an executive session regarding contract negotiations with non-union personnel. The open meeting includes a multilingual education update and a report on the FY25 draft budget development schedule.

• Executive session for strategy and contract negotiations with non-union personnel
• FY25 Draft Budget Development Schedule report
• Vote to approve a new Dungeons & Dragons student activity club at Acton-Boxborough Regional High School
• Vote to approve warrants for 9-21-23 and 10-5-23
• Multilingual Education update presentation

Community Preservation Committee

The committee is meeting to update the FY2025 financial worksheet using data from town accounts and CP-1 and CP-2 filings. The body will also review current Community Preservation Act fund requests.

• Review of CP-1 and CP-2 filings (1% of Levy)
• Update of FY2025 financial worksheet
• Review of CPA Fund requests
• Discussion of Community Preservation Annual Membership Dues

Acton Health Insurance Trust

The Acton Health Insurance Trust will hear presentations from three finalist companies regarding Medicare services. The body will then hold a discussion and vote on these presentations.

• Medicare finalist presentation by Blue Cross Blue Shield
• Medicare finalist presentation by Tufts/Harvard Pilgrim
• Medicare finalist presentation by Aetna

Conservation Commission

The Conservation Commission will hold public hearings regarding notices of intent and amendments to orders of conditions. The body will also review a certificate of compliance and discuss wetland bylaw regulations.

• Hearing on Notice of Intent for 555 Old Harvard Rd
• Hearing to amend Order of Conditions 113-582 for 31 Eldridge Rd
• Review of Certificate of Compliance for 555 Old Harvard
• Review of Regulations for the Wetland Bylaw
• Executive session to discuss litigation strategy

Library Board of Trustees

The Sargent Memorial Library Trustees will discuss the director's report on budget, staffing, and building issues. The board will vote on revisions to three library policies and provide feedback on a Water Resources Committee draft request for proposal.

• Vote on User Rights and Behavior Policy revisions
• Vote on Safe Child Policy revisions
• Vote on Decertified Library Circulation Policy revisions
• Vote on feedback for Water Resources Committee draft request for proposal

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is meeting to manage the 2023-2024 grant cycle, including application timelines and review assignments. The body is also planning a brainstorming session for a Cultural District.

• Grant application period from 9/1 to 10/17
• Financial Report due 10/17
• Grant review assignments and disclosure forms
• Cultural District brainstorm meeting on 10/15 at 6 School Street
• Film Advisory Group update

Economic Development Committee

The Economic Development Committee will hold a public hearing regarding a business improvement grant application. The body will also discuss ARPA funding updates and various town center projects.

• Public hearing for Two Friends Chocolate grant request of $20,000 (matched by $23,000)
• ARPA funding update for the Business Grant Program
• Review of draft RFP for the Water Resources Committee
• Updates on projects at 1414 Mass Ave, Adams Place, 100 Codman Hill Road, and 60 Codman Hill Road
• Discussion of the Town Center Grant Project

Recreation Commission

The Recreation Commission is meeting for a ribbon-cutting ceremony at Liberty Field. No other business items are listed on the agenda.

• Ribbon-cutting ceremony at Liberty Field

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to review cash flow and options for restoring the trust's fiscal health. The body may vote on the MEDEX renewal.

• Possible vote on MEDEX Renewal
• Review of cash flow via Gallagher Benefit Services
• Discussion of First Responder Preventative Program
• Discussion of options for restoring fiscal health of the Trust

Select Board

The Select Board is meeting for a ribbon-cutting ceremony at Liberty Field. No other business is listed on the agenda.

• Ribbon-cutting ceremony at Liberty Field

Finance Committee

The Finance Committee will review minutes from September 19, 2023, and discuss the Free Cash Balance. The body will also address Reserve Fund Transfers and provide recommendations and votes on Town Meeting articles.

• Reserve Fund Transfer (RFT) discussion
• Free Cash Balance review
• Town Meeting articles votes and recommendations
• RTF Tracker listing a $155,000 amount for Dashboard Department

Agricultural Commission

The Agricultural Commission will meet to discuss local agricultural developments and community garden CPA applications. The body will also review updates regarding 95/105 Sargent Road and the Park at Beaver Brook survey.

• The Park at beaver Brook Survey
• Community Gardens possible CPA applications
• 95/105 Sargent Road updates
• SuAsCo Cooperative Invasive Species Management Area

Select Board

The Select Board will meet to open, determine votes and recommendations for, and close the Fall Town Meeting Warrant. The board will also authorize the mailing of the warrant.

• Opening and closing of the Fall Town Meeting Warrant
• Determination of Fall Town Meeting votes and recommendations
• Authorization of the 2023 Fall Town Meeting Warrant mailing
• Appointment of Kristin Hilberg to the Affordable Housing Trust

Personnel Board

The Personnel Board is meeting to take action on a proposal for a new Assistant Town Accountant position. The board will also consider the warrant for the Fall Special Town Meeting.

• Proposal for new Assistant Town Accountant position
• Warrant for Fall Special Town Meeting

Recreation Commission

The Recreation Commission is meeting to coordinate upcoming events and program updates. The body will discuss plans for a ribbon cutting at Liberty Field and budget planning.

• Liberty Field ribbon cutting plans for 9/28 at 4 pm
• Town Academy updates for 10/25
• Running club and other programs
• Winterfest/Run BXB
• Budget plans

Well-Being Committee

The Well-Being Committee will meet to approve previous minutes and discuss and vote on a survey. The meeting also includes a farewell to Rev. Cindy.

• Vote on survey

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will meet to discuss staffing updates and a communication goal update. The body is deciding on a lease option deadline extension for the battery storage system at Boardwalk Campus and approving spending for student activities and PTO projects.

• Vote on extension of lease option deadline for the battery storage system at Boardwalk Campus
• Annual authorization for JH student activity funds, clubs, and activities
• C.T. Douglas PTO projected spending and donations for 2023-2024
• Approval of warrants for district payments
• Staffing update presentation by Andrew Shen

Conservation Commission

The Conservation Commission will conduct hearings regarding Notices of Intent and a Request for Determination of Applicability. The body will also review a preliminary application and provide updates on several ongoing property matters.

• Hearing on Notice of Intent for 100 Codman Hill Rd
• Hearing on Notice of Intent for Beaver Brook, Swanson & Codman Hill Roads
• Hearing on Request for Determination of Applicability for 7 Richardson Road
• Review of CPC Preliminary Application for 114 Hager Ln
• Updates on 95 & 105 Sargent Road

Finance Committee

The agenda provided is procedural boilerplate and does not list specific discussion items or decisions for the meeting.

Building Committee

The Boxborough Building Committee is meeting to discuss whether to build a combined or separate fire and police facility. The committee will review conceptual plans and evaluate several potential sites, including locations on Stow Road and Mass Ave.

• Decision on combined public safety facility vs. separate fire and police stations
• Review of conceptual building plans with Context Architecture
• Evaluation of Stow Road site and Housing Board plans for that location
• Review of alternative sites: 1320 Mass Ave, 1300 Mass Ave, and 700 Mass Ave
• Discussion of plans for the 2024 Annual Town Meeting (ATM)

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will meet remotely to discuss member updates and website edits. The agenda includes reviewing staffing survey updates, new EPA regional protocols, and the potential need for an executive committee.

• Review of new EPA regional protocols
• Discussion on staffing survey updates
• Proposal for an NC4 Executive Committee
• Invitation for Anne Gobi of Rural Policy to present at an NC4 forum

Library Board of Trustees

The Board of Trustees will discuss and vote on updates to library policies and the board's response to a survey regarding the Park at Beaverbrook. The meeting also includes a Director's report on budget, staffing, and building issues.

• Vote on Safe Child Policy
• Vote on Collection Development Policy
• Vote on User Rights and Responsibilities
• Vote on Local Meeting Room use
• Vote on response to Park at Beaverbrook survey

Steele Farm Committee

The committee is meeting to discuss the status of several infrastructure projects at Steele Farm. Discussions include roof installation, ice house restoration, and well installation.

• Status of new roof on the Steele Farm House
• Status of restoring the ice house
• Status of installing the well
• DPW mowing of the slope and other requests
• Ordering Christmas tree saplings for spring 2024

Finance Committee

The Finance Committee is meeting to discuss recommendations and votes for Town Meeting Warrant articles. The body will also review the Free Cash balance and FY23 year-end numbers for the dashboard.

• Town Meeting Warrant articles review with Michael Johns, Shawn Gray, and John Szewczyk
• FY23 year-end numbers and Free Cash balance
• Reserve Fund Transfer (RFT) discussion
• Citizen Academy concerns

Capital Committee

The Capital Committee is meeting to organize the committee and review its charter. Members will discuss the long-range capital plan and the schedule leading up to the FY 25 budget.

• Organization of Committee
• Review of Capital Committee Charter
• Review of Long-range Capital Plan
• Discussion of FY 25 budget schedule

Personnel Board

The Personnel Board will review and take action on proposals for three specific roles. The meeting also includes discussion regarding the Fall Special Town Meeting.

• Proposal for new Assistant Town Accountant position
• Proposal for new Van/Bus Driver position
• Proposal for revised Police Lieutenant position
• Draft Fall Special Town Meeting warrant language

Cemetery Commission

The Cemetery Commission will meet to review minutes and address vegetation and structure issues. The body will discuss a monument request for Kangas and the topic of green burials.

• Monument Request Kangas
• Green Burials
• Vegetation, grounds, or structure issues
• Digitization and web access for maps, plans, and lists

Board of Health

The Board of Health is meeting to discuss a continued appointment for 926 Hill Road and review various health reports. The session includes drinking water reports and groundwater discharge reports for multiple residential and business properties.

• Continued appointment for 926 Hill Road
• Drinking water reports for Summerfields Condominiums
• Groundwater discharge reports for Harvard Ridge Condominiums and Brook Village Condominiums
• Groundwater discharge reports for Sweeney Drywall (330 Codman Hill Rd.) and 629 Mass Ave.
• Groundwater discharge reports for Campanelli Business Park, Codman Hill Condominiums, Applewood I, and Applewood II

Water Resources Committee

The Water Resources Committee is meeting to discuss water line updates and PFAS remediation. The body will vote on submitting a funding article for a Request for Proposals (RFP) for the November 6 Special Town Meeting.

• Vote on Nov 6 STM article funding for RFP
• Vote to approve draft scope for RFP
• LWD water line update regarding MEPA Certificate
• Campanelli connection to LWD and PFAS remediation pilot program update
• Update on 1414 Mass Ave and Adams Place

The Water Resources Committee approved the August 1 minutes with a 6‑0 vote and one abstention. It then approved a revised Special Town Meeting article and recommendation for funding, voting 7‑0 on both the article and the inclusion of prior articles. The committee also approved a revised amenities survey and an amended draft RFP scope, each by a 7‑0 vote, and adjourned the meeting unanimously.

• Approved August 1 minutes (6-0, 1 abstention)
• Approved revised STM article for submission (7-0)
• Approved inclusion of previous articles in STM recommendation (7-0)
• Approved revised Town Planner amenities survey (7-0)
• Approved amended draft RFP scope (7-0)
• Adjourned meeting (7-0)

Personnel Board

The Personnel Board will review status reports on the Town Performance Management system and the Employee Engagement Survey. The board is scheduled to discuss pending revisions to Fire Department position grading and draft revisions for Library job descriptions.

• Grading of Fire Department positions
• Draft revisions to Library job descriptions
• Status report on Town Performance Management system
• Status report on Employee Engagement Survey
• Update on policies review

The Board voted 4‑0 to approve the minutes from the August 8, 2023 meeting. No formal actions were taken on the proposed Van/Bus Driver, Assistant Town Accountant, or Police Lieutenant positions; the Board was asked to review and comment on the draft job descriptions. The Board set its next meeting for September 19, 2023 at 5:30 PM and then adjourned by a 4‑0 vote.

• Approved August 8, 2023 minutes (4-0)
• Adjourned meeting (4-0)

Finance Committee

The agenda is procedural boilerplate and does not list any specific items for decision or discussion.

Select Board

The Select Board will vote on recommendations for the Draft Fall Town Meeting Warrant. The board will also consider appointments to the Cultural Council, Building Committee, and Economic Development Committee.

• Naming of Erikson Landry Field at 144 Summer Road
• Vote on Draft Fall Town Meeting Warrant recommendations
• Authorization of Director of Land Use & Permitting to Mass Energy Insight (MEI)
• Economic Development Committee (EDC) Charter Amendments
• Open Meeting Law (OML) Complaint Response from 8.28.23

The Select Board deferred a vote on joining the Nashoba Valley Regional Dispatch District to the Fall Town Meeting. The Board also approved the naming of the Erikson Landry Field and updated the Economic Development Committee charter.

• Deferred vote to join Nashoba Valley Regional Dispatch District to Fall Town Meeting (3-1-0)
• Approved naming 144 Summer Road as Erikson Landry Field (4-0-0)
• Approved Economic Development Committee charter revisions for 5-9 voting members (4-0-0)
• Authorized Town Administrator to respond to an Open Meeting Law complaint (4-0-0)
• Authorized Town Planner to access Mass Energy Insight energy reporting system (4-0-0)
• Appointed Hongbing Tang to the Cultural Council (4-0-0)
• Appointed 8 members to the Building Committee across three different term lengths (4-0-0)
• Appointed Dawn Willis to the Economic Development Committee (4-0-0)

Community Preservation Committee

The committee is meeting to receive updates from the Town Accountant regarding CP-1 filings and individual reserve accounts. Members will review the CPC financial worksheet and discuss the latest information from the CP Coalition.

• Review of CP-1 filing (1% of levy)
• Update of FY25 financial worksheet
• Review of individual reserve accounts

The Community Preservation Committee approved the July 6, 2023 meeting minutes and authorized the chair to complete a survey regarding the Campanelli Park at Beaver Brook development. The committee also adjusted the FY 2025 project funding timeline to conduct reviews on October 5.

• Approved July 6, 2023 minutes (unanimous with one abstention)
• Authorized chair to complete Campanelli Park at Beaver Brook development survey (unanimous)
• Adjusted FY 2025 project funding timeline to hold reviews on October 5

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will vote on an amended regional school district budget and the 2023-2024 goals for the committee, district, and superintendent. The meeting includes a public participation period and a superintendent's update.

• Vote on Amended Regional School District Budget
• Vote on School Committee, District and Superintendent Goals 2023-2024
• Vote on Statement of Warrants and Recommendation to Approve
• Executive session to discuss litigation strategy
• Executive session for negotiations with nonunion personnel

Housing Board

The Boxborough Housing Board will discuss the procurement and content of the Housing Production Plan, including potential inclusionary zoning. The board will also review items related to 70–72 Stow Road and various funding applications.

• Discussion of inclusionary zoning within the Housing Production Plan
• Appraisal and potential speakers for 70–72 Stow Road
• CPC application for the Homeowner Opportunity for Preservation & Enhancement (HOPE) Program
• CPC application for BRAP
• Planning Board form for the Park at Beaverbrook

The board decided to seek a vendor to determine the highest value of the 70-72 Stow Road property and will invite Habitat for Humanity and the Acton Housing Authority to discuss potential development. Additionally, the board extended a participant's rental assistance for three months.

• Voted (4-1) to prepare a Scope of Services to find a vendor to assess 70-72 Stow Road based on 'seeking the highest value for the land'
• Voted (3-2) to invite Habitat for Humanity and Acton Housing Authority to discuss developing 70-72 Stow Road for affordable housing
• Approved three-month extension for a Boxborough Rental Assistance Program (BRAP) participant
• Decided not to request CPC funding for Regional Housing Services at this time

Sustainability Committee

The committee is discussing preparations for the November 6 Town Meeting, including information on a Specialized Building Code and the EnergizeBoxborough.org action. The meeting also covers updates for the Park at BeaverBrook and a rewrite of the Sustainability Policy.

• Survey for Park at BeaverBrook wish list due Sept 15
• EENF for The Park at BeaverBrook due Sept 8
• Planning for a Specialized Building Code
• Surabhi’s Transfer Station Project flyers
• Rewrite of Sustainability Policy

The committee agreed to revise the Boxborough Sustainability Policy to make it more effective. Members also initiated a strategy to educate residents on the Specialized Stretch Code ahead of the May Town Meeting.

• Welcomed new member Andrew Tavolacci
• Agreed to use the BSC Wish List as the basis for the MEPA comments letter
• Garrison agreed to meet with Town Administrator Michael Johns to draft revisions to the Boxborough Sustainability Policy
• Jasrasaria and Krishnasame volunteered to work with Salzman on communicating the Specialized Stretch Code to residents
• Nolde agreed to invite a representative from Stow to a future meeting to discuss Specialized Stretch Code adoption
• Tavolacci and Nolde agreed to work together to improve and promote Energize Boxborough
• Nolde to send the completed Beaver Brook survey to town planner Alexander Wade

Finance Committee

The Finance Committee will discuss FY23 year-end numbers and FY24 dashboard updates. The body is also reviewing possible votes for Town Meeting articles and a budget letter for ABRSD.

• Review of FY23 year-end numbers including Free Cash
• Discussion of possible FTM articles for vote
• ABRSD budget letter
• Beaverbrook Survey
• Reserve Fund Transfer (RFT) tracker

The Finance Committee approved a recommendation for a zoning bylaw amendment regarding commercial dumps. The committee also approved the August 15 minutes and the Beaver Brook survey answers. Several proposals for the Fall Town Meeting, including a K9 unit and a traffic study, were discussed.

• Recommended zoning bylaw amendment (6-0)
• Approved August 15 minutes (6-0)
• Approved Beaver Brook survey answers (6-0)

Cemetery Commission

The Cemetery Commission will meet to approve previous minutes and hear public participation. The board is scheduled to discuss a monument request for Kangas and the topic of green burials.

• Monument Request - Kangas
• Discussion of Green Burials

Acton Health Insurance Trust

The Trust is meeting to review the treasurer's report and cash flow. Members will discuss options for restoring the fiscal health of the Trust and a preventative program for first responders.

• Treasurer Report by Tim Harrison
• Cash Flow report from Gallagher Benefit Services
• CAA Gag Clause Attestation
• First Responder Preventative Program
• Options for Restoring Fiscal Health of the Trust

Recreation Commission

The Recreation Commission will meet to discuss updates and a ribbon cutting date for Liberty Field. The body will also consider the naming of Landry Field on Summer Rd. and review roles for commission support.

• Liberty Field updates and ribbon cutting date
• Naming of Landry Field on Summer Rd.
• Flerra recap
• Roles and responsibilities for rec comm support

Acton-Boxborough Cultural Council

The Council is meeting to finalize its priorities by the August 31, 2023 deadline. Members will also discuss the 2023-2024 grant cycle application process and survey results.

• Finalization of Council Priorities due 8/31/2023
• 2023-2024 Grant Cycle application period (9/1-10/17)
• Review of survey results on Council Priorities
• Discussion of Cultural District
• Fifer’s Day coordination for September 2

The Council approved changes to its priorities regarding Covid-19, service numbers, and applicant advertising requirements. Members reviewed survey results from 63 respondents and discussed improvements for future grant receptions.

• Approved minutes from May 23, 2023 meeting (unanimous)
• Approved changes to Council priorities for the MCC (unanimous)

Select Board

The Select Board will conduct a public hearing regarding an all alcoholic beverage license for CFH 500 Beaver Brook Road, LLC. The board will also address police union grievances and close the 2023 Fall Town Meeting Warrant.

• Public hearing for All Alcoholic Beverage License at 500 Beaver Brook Road (Craft Food Halls)
• Closing of the 2023 Fall Town Meeting Warrant
• Grievance Hearing Step 2 for Local 200 MassCOP
• Amending the Economic Development Committee Charge
• Appointments to the Well-Being Committee and Cemetery Commission

The Select Board approved an all-alcoholic beverage license for Craft Food Halls and set the associated license fee. The Board also appointed two members to town commissions and discussed amending the Economic Development Committee charge.

• Approved all-alcoholic beverage license for CFH 500 Beaver Brook Road, LLC (DBA Craft Food Halls) (4-0-0)
• Approved prorated All-Alcoholic License Holder Fee of $420 per month or $5,000 annually (4-0-0)
• Appointed Anne McNeece to the Well-Being Committee through June 30, 2026 (4-0-0)
• Appointed Bill Sutcliffe to the Cemetery Commission through June 30, 2026 (4-0-0)
• Approved regular session minutes from August 7, 2023 (4-0-0)

Steele Farm Committee

The Steele Farm Advisory Committee is meeting to review a warrant article for the Ice House and a request to remove a tree. The committee will also discuss farmhouse roof repairs and DPW mowing status.

• Request from Frederick Bement to cut a tree on Steele Farm Property
• Ice House warrant article language, cost, and summary
• Status of roof repair on the farmhouse
• Status of DPW mowing the slope
• Status of the well

The committee accepted a donation of up to $17,000 for Ice House renovations and approved $350 for Christmas tree saplings. A resident was permitted to remove three trees on town property subject to a waiver. The committee also authorized a tarp for the Ice House roof.

• Approved August 7, 2023 meeting minutes
• Approved request for Fred Bement to cut three trees provided a town waiver is signed
• Accepted anonymous donation of up to $17,000 for Ice House renovation
• Approved up to $350 from revolving fund for 50 bare root saplings
• Approved attaching a tarp to the Ice House roof to prevent leaking

Economic Development Committee

The committee will review updates on the ARPA-funded Business Grant Program and the Town Center Grant Project. Members will also discuss a marketing internship for the business database and the organization of the committee.

• Business Grant Program ARPA funding update
• Town Center Grant Project update
• 1414 Mass Ave Definitive Subdivision Plan
• The Park at Beaver Brook survey and project status
• Project filings for 100 Codman Hill Road and 60 Codman Hill Road

Well-Being Committee

The Well-Being Committee will discuss CSC updates and the Citizen's Academy. The committee will also complete a four-question survey to provide input to the planning board regarding The Park at Beaver Brook.

• Input to planning board on The Park at Beaver Brook via a four-question survey
• CSC budget items: $875 for training and $7,040 for supplies/printing
• Citizen's Academy date change to Oct. 25
• BEAP approval team staffing needs
• Free Bee dates for Sept 9 and Oct 21

The committee approved the minutes from the July 20, 2023, meeting. Members discussed the Community Services Coordinator budget, the future of the Boxborough Bee publication, and a survey regarding the Beaverbrook Office Park project.

• Approved July 20, 2023, meeting minutes (4-0)

Historical Commission

The Historical Commission will review maintenance roles between the Department of Public Works and the museum. The body will also discuss the replacement of a demolished depot site sign and plans for upcoming historic presentations.

• Museum maintenance including backdoor work, basement stairwell plaster, and freeze-proof faucets
• Replacement of the depot site sign demolished by Keolis tie removal
• House sign for Luther Blanchard
• Lucie Hager presentation planning for a fall date
• Steele Farm Icehouse renovation planned for November 6 Town Meeting

The Commission approved the procurement of a house sign for Luther Blanchard at 69 Depot Road, pending Select Board permission. Members discussed ongoing museum maintenance and the status of historic signs. Updates were provided on the Steele Farm icehouse and farmhouse renovation projects.

• Approved minutes of June 22, 2023 meeting
• Voted to procure a sign for 69 Depot Road (pending Select Board permission)

Housing Board

The Boxborough Housing Board will discuss whether to sell 70–72 Stow Road to fund affordable housing subsidies or to build affordable housing on the property. The board will also review the Homeowner Opportunity for Preservation & Enhancement (HOPE) program and BRAP policy issues.

• Decision on direction for 70–72 Stow Road
• Review of comparable programs for the HOPE program
• Discussion of BRAP policy issue

The Board approved a new appraisal for the Stow Road property to evaluate its value and viability for affordable housing. The Board also updated the Boxborough Rental Assistance Program (BRAP) guidelines to allow former participants to reapply. A draft for the Homeowner Opportunity for Preservation & Enhancement (H.O.P.E.) program was discussed but not finalized.

• Approved new appraisal of 70-72 Stow Road property
• Approved update to BRAP guidelines allowing former participants to apply again after a waiting period (unanimous)
• Approved July 13, 2023 meeting minutes with one addition (unanimous)

Conservation Commission

The Conservation Commission will meet to conduct a continued hearing regarding a Notice of Intent for 100 Codman Hill Rd. The board will also review updates on several properties and discuss the Wetland Bylaw regulations.

• Hearing for Notice of Intent: 100 Codman Hill Rd
• Update on 95 & 105 Sargent Road
• Review of As-Built Plans for 200 Codman Hill Rd and 3 Old Harvard
• Certificate of Compliance for 114 Hager Ln
• Review of Regulations for the Wetland Bylaw

The Commission voted to join the Sudbury, Assabet and Concord Rivers watershed Cooperative Invasive Species Management Area (CISMA) to coordinate management and apply for grants. They also submitted a public engagement survey regarding The Park at Beaver Brook.

• Approved minutes of August 2, 2023 (unanimous)
• Approved submission of Public Engagement Survey replies for The Park at Beaver Brook (unanimous)
• Approved joining the SuAsCo CISMA and authorized Sam Anderson to sign the MOU (unanimous)
• Continued hearing for 100 Codman Hill Road commercial trade shops to Sept. 20, 2023 (unanimous)

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will review minutes from April and June 2023. The group plans to discuss town climate staffing data and potential follow-up regarding Climate Chief Hoffer's report.

• Review of April 2023 and June 2023 minutes
• Discussion on collecting data regarding town climate staffing
• Discussion of a yard sign campaign
• Review of Climate Chief Hoffer's 6-month report, if available
• Review of NC4 practices, policies, and terms of reference

Finance Committee

The Boxborough Finance Committee will review FY23 year-end numbers, including free cash, and update information for the FY24 dashboard. The committee may vote on a discussion regarding accountant personnel.

• Possible vote on accountant personnel discussion
• Review of FY23 year-end numbers and free cash
• Reserve Fund Transfer (RFT) tracker items
• Discussion of possible Town Meeting (FTM) articles

The Finance Committee voted to request that the Town Administrator and Select Board evaluate hiring a permanent, in-person full-time Town Accountant/Finance Director. The committee also approved the minutes from July 11 and the July 17 Select Board meeting.

• Approved request for Town Administrator and Select Board to evaluate hiring a full-time, in-person Town Accountant/Finance Director (7-0)
• Accepted minutes for July 11 and July 17 Select Board meeting (7-0)

Zoning Board of Appeals

The Zoning Board of Appeals will conduct a public hearing regarding a special permit application for multi-family housing. The board will also review minutes from April 18, 2023, and hold a public engagement exercise for Park at Beaver Brook.

• Public hearing for Special Permit to Reconstruct a Non-Conforming Use (multi-family housing) at 95, 101, and 107 Swanson Road
• Park at Beaver Brook public engagement exercise

The Board held a public hearing regarding a Special Permit for Kipcon New England, INC. to reconstruct a 24-unit multifamily housing building at 95, 101, and 107 Swanson Road. The hearing was closed following testimony from the applicant, town staff, and residents; however, the provided minutes do not record a final vote on the permit.

• Approved meeting minutes of April 18, 2023 (4-0-0)
• Voted to seat Shawn McCormack as a voting member (3-0-0)
• Closed the Special Permit public hearing for 95, 101, and 107 Swanson Road (4-0-0)

Agricultural Commission

The Agricultural Commission will meet to review local agricultural developments and specific land projects. The agenda includes discussions on invasive species management and updates regarding 95/105 Sargent Road.

• The Park at Beaver Brook Survey
• 95/105 Sargent Road updates
• SuAsCo Cooperative Invasive Species Management Area
• Community/Conservation District events and projects

The Commission approved the minutes from July 18, 2023. Members discussed the Park at Beaver Brook survey and the SUASCO Cooperative Invasive Species Management Area MOU. No other formal votes were taken on policy or land use.

• Approved July 18, 2023 minutes (4-0)

Cemetery Commission

The Cemetery Commission is meeting to review grounds maintenance and cemetery policies. The body will discuss monuments, green burials, and the potential for digitizing maps and plans for web access.

• Discussion of green burials
• Review of vegetation, grounds, and structure issues
• Review of rules, regulations, and policies
• Discussion on digitizing maps, plans, and lists for web access

Board of Health

The Board of Health will hold continued appointments regarding 926 Hill Road and Peter Shanian. The body will also review drinking water reports and groundwater discharge reports for multiple local properties and schools.

• Appointment regarding 926 Hill Road
• Drinking water reports for Brook Village, LPCH Boxborough, Blanchard Memorial School, 155 Swanson Rd, 159 Swanson Rd, Codman Hill, and Harvard Ridge
• Groundwater discharge reports for Applewood I, Applewood II, Blanchard Memorial School, 629 Mass Ave LLC, 330 Codman Hill Rd, and others
• Review of minutes from May 17, June 21, and July 12, 2023

The Board voted to refer the matter of Peter Shanian's unit to Housing Court after an inspection showed no appreciable difference in cleaning efforts. The Board also signed minutes from three previous meetings. A continuance of order for Donald Morse was postponed due to the absence of the owner's representative.

• Voted to refer Peter Shanian matter to Housing Court for resolution
• Signed minutes from July 12, 2023 meeting
• Signed minutes from June 21, 2023 meeting
• Signed minutes from May 17, 2023 meeting

Personnel Board

The Personnel Board is meeting to discuss the grading of Fire Department positions and review the Town Performance Management system. The board will also consider potential items for the Fall Special Town Meeting warrant.

• Grading of Fire Department positions
• Presentation of Town Performance Management system
• Status report on Employee Engagement Survey
• Update on Library job descriptions
• Review of policies and 2023/2024 Board work plan

The Board approved the July 11, 2023, meeting minutes. Members discussed the grading of Fire Department positions and reviewed the Town Employee Performance Management System and a draft employee engagement survey.

• Approved July 11, 2023 meeting minutes (3-0-1)
• Tabled discussion on the 2023/2024 Personnel Board Work Plan

Steele Farm Committee

The Steele Farm Advisory Committee will review the status of repairs for the Wetherbee/Steele Farmhouse and discuss warrant language for the ice house. The body will also receive updates on the hay field and DPW maintenance.

• Repairs to Wetherbee/Steele Farmhouse
• Warrant language for the ice house
• DPW Buildings and Grounds update
• Plan to plant Christmas tree seedlings in spring 2024
• Status of the hay field

The committee approved the minutes from June 15 and July 20, 2023. Members discussed ongoing repairs to the farmhouse chimney and roof, as well as the development of a town warrant for the ice house. A volunteer was identified to mow the walking trails.

• Approved June 15 and July 20, 2023 minutes
• Appointed John Skinner as clerk of the works for farmhouse repairs
• Identified volunteer to mow walking trails

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will review the Director's report on budget, staffing, and building issues. The board is also scheduled to discuss the use of local meeting rooms.

• Discussion regarding local meeting room use
• Review of budget and expenses report
• Update on capital projects
• Staffing and building updates

The Board of Trustees approved the minutes from the June 21, 2022 meeting. The Library Director presented several proposed policy revisions and building updates, but no votes were taken on these items; they are scheduled for future meetings.

• Approved June 21, 2022 meeting minutes (unanimous)

Select Board

The Select Board will consider the official taking of Joyce Lane, Loring Avenue, and Macleod Way. The board will also address field use policy revisions and liaison assignments.

• Taking of Joyce Lane, Loring Avenue, and Macleod Way
• Field Use Policy Revision
• Support letter for Cable Access Legislation (H74 & S34)
• Resignation of Norm Hanover from the Conservation Commission
• Select Board Liaison Assignments

The Select Board approved an order of taking to acquire easements and complete the layout of three ways as public ways. The Board also updated liaison assignments and authorized a support letter for cable access legislation.

• Approved order of taking for Joyce Lane, Loring Avenue, and Macleod Way with $0 damages (4-0-0)
• Approved Select Board Liaison Assignments for FY24 (4-0-0)
• Authorized Town Administrator to send support letter for Cable Access Legislation H74 & S34 (4-0-0)
• Accepted resignation of Norm Hanover from the Conservation Commission (4-0-0)
• Approved regular session minutes from July 24, 2023 (4-0-0)
• Determined parking ticketing on Joyce Lane, Loring Avenue, and Macleod Way will begin October 1, 2023

Conservation Commission

The Conservation Commission will meet to review determinations of applicability and orders of conditions for several residential properties. The body will also discuss the review of regulations for the Wetland Bylaw.

• Order of Conditions for 31 Eldridge Rd (113-582)
• Determination of Applicability for 48 MacIntosh Lane
• Determination of Applicability for 34 Massachusetts Ave
• Hearing for Notice of Intent at 100 Codman Hill Rd (113-575)
• Review of Regulations for the Wetland Bylaw

The Commission approved negative Determinations of Applicability for two properties and an Order of Conditions for a third. A public hearing for a commercial project at 100 Codman Hill Road was continued to August 16, 2023.

• Approved negative Determination of Applicability with conditions at 48 MacIntosh Lane (unanimous)
• Approved negative Determination of Applicability with conditions at 34 Massachusetts Avenue (unanimous)
• Approved Order of Conditions 113-582 at 31 Eldridge Road (unanimous)
• Continued hearing for 100 Codman Hill Road commercial trade shops to August 16, 2023 (unanimous)
• Approved regular session minutes of July 19, 2023 (unanimous)
• Approved executive session minutes of July 19, 2023 (unanimous)

Water Resources Committee

The Water Resources Committee is meeting to discuss the scope and funding for a Request for Proposals (RFP). The committee will also receive updates on well removals and water line extensions.

• RFP scope, funding, and working group
• Suggested amenities for Campanelli "The Park"
• HSC well removal update
• Update on 1414 Mass Ave and Adams Place
• LWD water line extension update from July 26 webinar

The Committee approved the June 27, 2023, meeting minutes. Members discussed the Littleton Water Department water line extension, an RFP scope for buildout analyses, and amenities for The Park at Beaver Brook.

• Approved June 27, 2023 minutes (6-0)

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is meeting via Zoom to discuss open issues. The primary item on the agenda is the rain date parade for Fifers Day.

• Discussion of Fifers Day rain date parade

Select Board

The Select Board will decide on the date and warrant for the Fall Town Meeting. The board is also reviewing several committee appointments and licensing requests for Fifer's Day and the Nashoba Valley Olympia Skating Rink.

• Set Fall Town Meeting date and open the warrant
• Appointments to Diversity Equity and Inclusion, Capital Budget, Sustainability, and Community Preservation committees
• Special 1-Day Liquor and Common Victualler licenses for Fifer’s Day
• Special 4-Day Common Victualler License for Nashoba Valley Olympia Skating Rink
• Grievance Hearing Step 2 for Local 200 MassCOP

The Select Board invalidated a Local 200 MassCOP grievance regarding 'hangovers' (partial shift swaps) and tabled a second grievance concerning holiday pay. The Board also approved permits for Fifer's Day and endorsed a police-community partnership program.

• Invalidated Union contract grievance regarding partial shift swaps (4-0-0)
• Tabled grievance regarding holiday pay for voluntary overtime (4-0-0)
• Endorsed bringing the Strengthening Police and Community Partnerships (SPCP) Program to town (4-0-0)
• Approved Fifer's Day parade, state permit application, and field use fee waiver (4-0-0)
• Approved 1-day liquor and common victualler licenses for Fifer's Day (4-0-0)
• Approved 4-day common victualler license and $25 fee for Nashoba Valley Olympia Skating Rink (4-0-0)
• Appointed Andrew Tavolacci to Sustainability Committee as alternate (4-0-0)
• Appointed Mark White to Building Committee and Tony Newton and Gary Kushner to Capital Budget Committee (4-0-0)

Economic Development Committee

The Economic Development Committee will meet to discuss updates on ARPA-funded business grants and the Town Center Grant Project. The body will also review project filings for several local properties and discuss business district pop-ups.

• Business Grant Program ARPA funding update
• Town Center Grant Project update
• Project filings for The Park at Beaver Brook (1414 Mass Ave)
• Project filings for Adams Place (100 Codman Hill Road and 60 Codman Hill Road)
• Commercial land and business owners database

Cemetery Commission

The Cemetery Commission will meet to review vegetation, grounds, and structure issues. The body will also discuss rules, regulations, policies, and the potential for digitizing maps and lists for web access.

• Discussion of green burials
• Review of vegetation, grounds, and structure issues
• Discussion of digitizing maps, plans, and lists for web access
• Review of monuments
• Review of rules, regulations, and policies

The Cemetery Commission unanimously approved the minutes from the May meeting. No other substantive decisions were made, as discussions regarding green burials, vegetation, and rules and regulations were postponed or listed as history.

• Approved May meeting minutes (Unanimous)

Well-Being Committee

The Well-Being Committee will meet to discuss updates regarding the CSC, FreeBee Market, and Boxborough News. The committee is scheduled to vote on reorganizing the body and electing a new chair.

• Vote to reorganize Committee and elect new chair
• CSC update
• FreeBee Market update
• Boxborough News update

The committee approved the minutes from May 18, 2023, and reorganized its leadership. Mary Pavlik will replace Liz Markiewicz as chair, and Anne McNeece volunteered to join the committee.

• Approved May 18, 2023 meeting minutes (5-0)
• Appointed Mary Pavlik as chair, replacing Liz Markiewicz
• Accepted resignation of Ann Seymour from the board

Steele Farm Committee

The Steele Farm Advisory Committee is meeting to discuss the current status of the ice house and potential remedies for its repair.

• Status and repair remedies for the ice house

The committee decided to create a town warrant to fund Ice House remediation and check for available Community Preservation Committee (CPC) funding for the November town meeting or Spring 2024 meeting. The group also discussed specific repair needs for the Ice House and pending DPW maintenance tasks.

• Approved motion to create a town warrant for Ice House remediation and check CPC funding (unanimous)
• Identified Ice House repair needs including roofing, side shingles, cornerboards, sheathing, hoisting beam, painting, and doors

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will meet for a workshop to review a one-year note bid for the Boardwalk project. The committee will also consider several action items and hold an annual summer workshop with Tracy Novick.

• Vote on one-year note bid to fund completion of Boardwalk project
• Approval of ABRHS Handbook changes (Second Read)
• Approval of $6,770 Discovery Museum corporate sponsorship payment for FY24 licenses
• Approval of 3D4KUHDEIZO Monitor donation from Vicarious Surgical Inc.
• Vote on New School Building Committee membership

Conservation Commission

The Conservation Commission will conduct hearings for determinations of applicability and notices of intent for several local addresses. The body will also enter an executive session to discuss litigation strategy and a settlement proposal.

• Hearing for Request for Determination of Applicability at 34 Massachusetts Ave
• Hearing for Notice of Intent at 31 Eldridge Rd (113-582)
• Hearing for Request for Determination of Applicability at 48 MacIntosh Lane
• Hearing for Notice of Intent at 100 Codman Hill Rd (113-575)
• Review of Regulations for the Wetland Bylaw

The Commission approved several Certificates of Compliance and issued a negative Determination of Applicability for a project at 43 Massachusetts Avenue. Administrative staff were authorized to process invoices up to $5,000. Several other hearings were closed or continued to future meetings.

• Approved minutes of July 5, 2023 (unanimous)
• Approved Certificate of Compliance 113-578 at 352 Hill Road (unanimous)
• Approved Certificate of Compliance 113-568 at 962 Depot Road (unanimous)
• Issued negative Determination of Applicability for 43 Massachusetts Avenue with erosion control condition (unanimous)
• Continued hearing for 100 Codman Hill Road to Aug. 2, 2023 (unanimous)
• Authorized administrative staff to pay invoices up to $5,000 (unanimous)

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will meet to review minutes from April and June 2023. The agenda includes discussing organizational practices, policies, and terms of reference following the addition of official members.

• Review of April 2023 and June 2023 meeting minutes
• Discussion on potential follow-up with Climate Chief Hoffer
• Review of NC4 organizational practices, policies, and terms of reference
• Data collection regarding Town climate staffing
• Yard sign campaign discussion

Agricultural Commission

The Agricultural Commission will meet to reorganize the commission and review local agricultural developments. The body will discuss updates regarding 95/105 Sargent Road and the management of invasive species.

• Commission reorganization
• Updates on 95/105 Sargent Road
• Invasive species education, training, and management
• Community and Conservation District events and projects

The Commission reorganized its leadership by electing a Chair, Vice-Chair, and Clerk. Members discussed local agricultural developments, community garden fencing, and the Sargent Road trail layout. No policy changes or funding allocations were decided.

• Approved June 13, 2023 minutes (4-0)
• Approved June 20, 2023 minutes (3-0, 1 abstention)
• Elected Owen Neville as Chair, Kathie Becker as Vice-Chair, and Bryon Clemence as Clerk (4-0)

Finance Committee

The Finance Committee and Select Board are holding a joint emergency meeting. The body will take action regarding end-of-the-year budget transfers.

• End of the Year Budget Transfers

Middlesex Conservation District Annual Meeting

The Middlesex Conservation District will meet to report on activities and financial affairs since the previous annual meeting. The body will also elect supervisors for the district.

• Report of activities and financial affairs
• Election of supervisors

Select Board

The Select Board is holding an emergency joint meeting with the Finance Committee. The board will take action regarding end-of-the-year budget transfers.

• End of the Year Budget Transfers

The Select Board and Finance Committee approved two budget transfers to cover overages in legal bills and debt. Both transfers are funded by the Public Works salary line.

• Approved transfer to cover $1,810 legal bills overage from Public Works salary (4-0-0)
• Approved transfer to cover $19,775 debt line overage from Public Works salary (4-0-0)

Housing Board

The Boxborough Housing Board will discuss a presentation from Omni Properties regarding the construction of homes at 70-72 Stow Road. The board will also review the status of local assistance and preservation programs.

• Presentation by Omni Properties on affordable housing at 70-72 Stow Road
• Review of Boxborough Rental Assistance Program (BRAP) application deadline verbiage
• Status and funding for Homeowner Opportunity for Preservation & Enhancement (HOPE) Program
• Discussion of a pilot heat-pump program

The board approved the June 8, 2023, meeting minutes and updated the Boxborough Rental Assistance Program application to be open year-round. Members discussed affordable housing development at 72 Stow Road and the proposed Homeowner Opportunity for Preservation and Equity program.

• Approved June 8, 2023, meeting minutes (unanimous)
• Changed Boxborough Rental Assistance Program application date to 'Open All Year'
• Renamed Homeowner Opportunity for Preservation and Enhancement (H.O.P.E.) program to Homeowner Opportunity for Preservation and Equity

Recreation Commission

The Recreation Commission will meet to review updates for local recreational sites and plan for upcoming seasonal activities. The discussion focuses on facility maintenance and program scheduling.

• Flerra Summer Playground updates
• Liberty Field updates
• Fall programs

The Commission voted to pursue a cost-sharing agreement with BC Trust for a community foraging program. The board also approved the meeting minutes from May 25, 2023. Discussions were held regarding the status of the Flerra Summer Playground and Liberty Field projects.

• Approved splitting the $250 cost of a foraging program with BC Trust (unanimous)
• Approved May 25, 2023 meeting minutes (unanimous)

Sustainability Committee

The Sustainability Committee is meeting to discuss a wish list for Campanelli’s Park at Beaver Brook. The body will also discuss invitations for the 2040 Book Club and potential presentations on nuclear energy.

• Wish list for Campanelli’s Park at Beaver Brook
• 2040 Book Club invitations for town staff and committees
• Discussion of nuclear energy presentation

The committee agreed to coordinate plans for the September 2 Fifers Day event via email and cancel the August meeting. Members discussed sustainability goals for the Campanelli development and the potential for a residential food waste composting service.

• Cancelled August meeting
• Agreed to plan September 2 Fifers Day via email

Board of Health

The Board of Health will meet to discuss specific property appointments and review drinking water and groundwater discharge reports. The meeting includes updates on a tattoo festival at the Boxborough Regency Hotel.

• Septic design review for 20 Old Orchard Lane by Evan Carloni of Innovative Septic Design
• Update on the Tattoo Festival at the Boxborough Regency Hotel
• Drinking water lab reports for 1146 Massachusetts Ave, Paddock Estates, 85 Swanson Rd, and Blanchard Memorial School
• Groundwater discharge reports for 629 Massachusetts Ave, 330 Codman Hill Rd, 1414 Mass Ave, Codman Hill Condominiums, Brook Village, Campanelli Properties, and Harvard Ridge Condominiums
• Continued appointments for 926 Hill Road and Peter Shanian

The Board unanimously approved a request for regulatory relief and a replacement design for a failed septic system at 20 Old Orchard Land. The Board also discussed a change to the Department of Public Health office hours. Two other matters regarding property orders were continued.

• Approved regulatory relief and replacement septic system design for 20 Old Orchard Land (Unanimous)
• Continued Donald Morse order until August meeting
• Continued Peter Shanian matter with a completion deadline of 8/9
• Approved modification of Department of Public Health office hours to Tuesdays 1:30-2:30 and Thursdays 11:00am-noon

Finance Committee

The Finance Committee will meet to discuss the FY24 budget dashboard and potential final budget transfers for FY23. The body may also vote on a new Chair and Vice Chair, the Capital committee charge, and final financial policies.

• Vote on new Chair and Vice Chair
• Discussion of FY24 Budget Dashboard
• Possible vote on FY23 final budget transfers
• Possible vote on Capital committee charge
• Possible vote on final financial policies

The Finance Committee voted to approve changes to the budget policy and established a new process for budget transfers. The committee also elected its leadership for the term and supported the Select Board regarding the capital budget committee charter.

• Approved budget policy changes (7-0)
• Approved budget transfer policy requiring FinCom vote followed by Select Board approval (7-0)
• Approved support for the Select Board on the capital budget committee and charter (7-0)
• Elected Maria as chair (5-0-1)
• Elected Tony as vice-chair (6-0)
• Elected Gary as clerk (6-0)
• Approved June 12 joint meeting minutes (3-0-2)
• Approved June 6 minutes (4-0-2)

Personnel Board

The Personnel Board will meet to discuss Fire Department positions and the Employee Life Cycle. The board will also review the 2023/2024 work plan and receive updates on job descriptions and policies.

• Discussion of Fire Department positions
• Discussion of Employee Life Cycle
• Status report on Employee Engagement Survey
• Update on policies review
• Update on job descriptions

The Board agreed to postpone proposing a warrant for Town vote regarding Fire Department positions and Personnel Administration Plan changes until the 2024 Annual Town Meeting. The Board also approved the minutes from June 13, 2023, and concurred on the 2023/2024 Work Plan.

• Approved June 13, 2023 meeting minutes (3-0)
• Deferred Fire Department warrant items until Annual Town Meeting 2024
• Concurred on 2023/2024 Personnel Board Work Plan

Community Preservation Committee

The Community Preservation Committee is meeting to approve new application procedures and the project funding timeline. The body will also discuss future projects and hold nominations and voting for committee membership positions.

• Approval of 'Preliminary Application' and 'Final Application' forms
• Review of CPC timeline for project funding
• Presentation by Town Planner Alec Wade on future CPA projects
• Nominations and voting for committee membership positions
• Discussion on closing out past articles

The committee established the timeline and application process for FY2025 Community Preservation Act funding. Members also closed out four past warrant articles and elected committee officers for the 2023-2024 term.

• Approved FY2025 project funding timeline (unanimous)
• Approved FY2025 application procedures and forms with amendments regarding late submissions and preliminary applications (unanimous)
• Closed out ATM 18 Art 08 ($4,887.87), ATM 19 Art 41 ($190.00), ATM 20 Art 32 ($7,630.51), and ATM 20 Art 34 ($10,000.00) (unanimous)
• Elected Ron as Chair for 2023-2024 (unanimous)
• Elected John N. as Vice Chair for 2023-2024 (unanimous)
• Elected John F. as Clerk for 2023-2024 (unanimous)
• Approved June 1, 2023 meeting minutes (unanimous)

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent and a Request for Determination of Applicability. The body will also review minutes and receive reports from various town committees.

• Hearing: Notice of Intent for 31 Eldridge Rd (113-582)
• Hearing: Request for Determination of Applicability for 48 MacIntosh Lane
• Hearing: Notice of Intent for 100 Codman Hill Rd (113-575)
• Review of 352 Hill Rd (113-578) and 962 Depot Rd (113-568)
• As-Built Plan reviews for 200 Codman Hill Rd and 3 Old Harvard

The Commission reorganized its leadership and committee assignments. It approved maintenance work at 34 Massachusetts Avenue and continued three separate project hearings to July 19, 2023.

• Approved minutes of June 21, 2023 (unanimous)
• Approved maintenance work on the island and fence at 34 Massachusetts Avenue (unanimous)
• Continued hearing for 31 Eldridge Road to July 19, 2023 (unanimous)
• Continued hearing for 48 MacIntosh Lane to July 19, 2023 (unanimous)
• Continued hearing for 100 Codman Hill Road to July 19, 2023 (unanimous)
• Appointed Sam Anderson as Chair of the Conservation Commission (unanimous)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee is meeting to elect new officers and select appointments. The body will discuss a Sense of the Meeting Article Request regarding the mass flag and the committee's role within the town.

• Election of new officers
• Selection of 1, 2, and 3 year appointments
• Sense of the Meeting Article Request to change the mass flag
• Discussion of committee role and services within town

The committee approved the minutes from April 24, 2023. Members discussed a potential resource-sharing agreement with Acton and reviewed police department initiatives, including a DOJ community workshop and hiring goals. The committee deferred the election of new officers due to low attendance.

• Approved April 24, 2023 meeting minutes (unanimous)
• Deferred election of new officers

Water Resources Committee

The Water Resources Committee will meet to discuss updates regarding 1414 Mass Ave and Adams Place, as well as the LWD water line extension. The committee will also review a proposed scope for a workplan RFP.

• Update on 1414 Mass Ave and Adams Place
• LWD water line extension update including IMA and betterments
• Webinar forum scheduled for 7/26/23
• Discussion of proposed scope for workplan RFP
• Election of WRC chair and clerk

The Committee elected Les Fox as Chair and Bryon Clemence as Clerk. Members discussed the Littleton Water Department water line extension and a Work Plan request for proposals.

• Approved May 23, 2023 minutes (5-0)
• Elected Les Fox as Chair (4-0)
• Elected Bryon Clemence as Clerk (4-0)

Finance Committee

The Boxborough Finance Committee and Select Board are holding a joint meeting. The body will discuss and potentially vote on the Capital Budget Committee Charter and Town Financial Policies.

• Discussion and possible vote on Capital Budget Committee Charter
• Discussion and possible vote on Town Financial Policies

Select Board

The Select Board and Finance Committee are holding a joint meeting to address administrative appointments and financial governance. The board will vote on FY24 appointments and the Capital Budget Committee charter.

• Action on FY24 Appointments
• Action on Financial Policies
• Action on Capital Budget Committee Charter
• Appointments to Capital Budget Committee (Tony Newton, Gary Kushner, Town Administrator, and two Select Board members)
• Response to Open Meeting Law (OML) Complaint

The Select Board approved several municipal committee appointments for FY24 and accepted the Capital Budget Committee Charter and amended Financial Policies. The Board also authorized a response to an Open Meeting Law complaint following a posting error.

• Authorized Town Administrator to respond to Open Meeting Law complaint (4-0-0)
• Appointed John Markiewicz to Water Resources Committee (4-0-0)
• Appointed Nancy Brown to Board of Registrars (4-0-0)
• Appointed Johanna Choo and Suresh Jasrasaria to Sustainability Committee (4-0-0)
• Appointed Susan Dilorenzo and Chris Hydak to Steele Farm Advisory Committee (4-0-0)
• Appointed Richard Hilton to Design Review Board (4-0-0)
• Appointed Michel Toups, Shawn McCormack, and Kristin Hilberg to Zoning Board of Appeals (4-0-0)
• Accepted Capital Budget Committee Charter, as amended (4-0-0)

Historical Commission

The Historical Commission will discuss the division of maintenance roles between the Department of Public Works and the museum. The body will also address repairs for the museum's back door and basement, and the replacement of a demolished depot site sign.

• Museum maintenance roles between DPW and Commission
• Quotes for museum back door work and leak check
• Replacement of depot site sign demolished by Keolis
• House sign for Luther Blanchard
• Implementation of Museum/Steele Farmhouse Use Study (Article 33)

The Commission approved the minutes from February 16, 2013, and agreed to install a sign designating 69 Depot Road as the Luther Blanchard Homestead. Chad Childers will replace Alan Rohwer as the representative to the Community Preservation Committee. The board discussed museum maintenance and the status of the Richardson House demolition delay listing.

• Approved February 16, 2013 meeting minutes
• Approved summary of April discussions
• Appointed Chad Childers to replace Alan Rohwer on the CPC
• Approved installation of a sign for 69 Depot Road (Luther Blanchard Homestead)

A-B Regional School Committee

The committee will meet in executive session to discuss bargaining strategies before considering votes to approve contracts for the Acton-Boxborough Office Support Association (ABOSA) and the American Federation of State, County, and Municipal Employees (AFSCME).

• Possible vote to approve ABOSA contract
• Possible vote to approve AFSCME contract
• Approval of $1,000 donation to the Student Assistance fund
• Approval of warrants totaling $11,011,838.63

Board of Health

The Board of Health will conduct public hearings regarding Definitive Subdivision Plans for 242-244 Adams Place and 1414 Massachusetts Avenue. The board will also review drinking water and groundwater discharge reports for multiple local properties and businesses.

• Public hearing for Definitive Subdivision Plan at 242-244 Adams Place
• Public hearing for Definitive Subdivision Plan at 1414 Massachusetts Avenue
• Review of drinking water reports for 9 locations, including Blanchard Memorial School
• Review of groundwater discharge reports for 9 locations, including Campanelli Business Park
• Review of asbestos abatement paperwork for 49 Prescott Rd

The Board of Health voted unanimously to recommend approval with conditions to the Planning Board for subdivision plans at 242-244 Adams Place and 1414 Massachusetts Avenue. The Board also continued hearings regarding housing issues at 926 Hill Rd. and the Shanian property.

• Recommended approval with conditions for 242-244 Adams Place subdivision (UA)
• Recommended approval with conditions for 1414 Massachusetts Avenue subdivision (UA)
• Continued 926 Hill Rd. order until July meeting
• Continued Shanian matter to the next meeting
• Signed invoice for Nashoba Associated Boards of Health landfill monitoring wells testing
• Signed invoices for public hearing publications for 1414 Mass Ave. and 242-244 Adams Place

Conservation Commission

The Conservation Commission will conduct continued hearings on Notices of Intent for properties at 241 Depot Road and 100 Codman Hill Road. The board will also review certificates of compliance and conservation restriction conveyances.

• Hearing: Notice of Intent for 241 Depot Road (113-579)
• Hearing: Notice of Intent for 100 Codman Hill Road (113-575)
• Order of Conditions for 114 Hager Ln (113-581)
• Certificates of Compliance for 153 Middle Road and 95/105 Sargent Rd
• Conservation Restriction Conveyance for 95 & 105 Sargent Road

The Commission issued Orders of Conditions for projects at Hager Lane and Depot Road. It also approved Certificates of Compliance for 153 Middle Road and signed a conservation restriction conveyance for Sargent Road.

• Approved minutes of June 7, 2023 (unanimous)
• Issued Order of Conditions 113-581 at Hager Lane (unanimous)
• Issued CoC 113-473 at 153 Middle Rd (unanimous)
• Signed CoC 113-473BWB at 153 Middle Road, held pending 'As-Built' plan (unanimous)
• Signed conservation restriction conveyance for 95 & 105 Sargent Road (unanimous)
• Approved and issued Order of Conditions for 241 Depot Road house addition and septic replacement (unanimous)
• Continued hearing for 100 Codman Hill Road commercial trade shops to July 5, 2023 (unanimous)

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) is meeting to discuss its role in supporting policy efforts and to receive updates on recent climate events. The agenda includes a guest presentation from an MMA legislative analyst regarding climate change programming.

• Discussion of NC4's role in supporting policy efforts
• Update on the May 31st North Central Climate Connections Event
• Presentation by Josie Ahlberg, MMA legislative analyst
• Discussion regarding the Climate Pollution Reduction Grant Program
• Discussion of a possible yard sign campaign

Library Board of Trustees

The Board of Trustees will meet via video conference to discuss the Director's performance review. The board will also receive reports on the FY23 budget, expenses, and capital projects.

• Director's performance review
• FY23 Budget and Expenses Summary
• Capital Projects Update
• Staffing and building updates

The Board approved a $30,000 expenditure for a project with Stefura Associates, increasing the previous budget of $5,000. Trustees also conducted a high-level performance review of the Library Director. The board unanimously approved the May 17, 2023, meeting minutes.

• Approved $30,000 for Stefura Associates project
• Approved May 17, 2023 meeting minutes (unanimous)

Agricultural Commission

The Agricultural Commission will meet to review and vote on a conservation restriction for two properties. The meeting is scheduled for June 20, 2023, at Town Hall.

• Vote on Conservation Restriction for 95 Sargent Road
• Vote on Conservation Restriction for 105 Sargent Road

The Agricultural Commission held a special meeting to review a Conservation Restriction for 95/105 Sargent Road. The Commission voted to approve and sign the restriction.

• Approved and signed Conservation Restriction for 95/105 Sargent Road (4-0)

Select Board

The Select Board will meet via Zoom to conduct an open session. The primary action item involves the assignment of a conservation restriction for a specific property to the Sudbury Valley Trustees.

• Assigning the Conservation Restriction for 95-105 Sargent Rd to Sudbury Valley Trustees

The Select Board met via Zoom and approved the conveyance of a conservation restriction for 95-105 Sargent Road to the Sudbury Valley Trustees for submission to the state.

• Approved conveyance of 95-105 Sargent Road Conservation Restriction to Sudbury Valley Trustees (4-0)

Economic Development Committee

The committee is meeting to review updates on the Business Grant Program and Town Center Grant Project. Members will also discuss business district pop-ups and a database for commercial land and business owners.

• ARPA funding update for Business Grant Program
• Town Center Grant Project update
• Review of 1414 Mass Ave Definitive Subdivision Plan
• Project updates for The Park at Beaver Brook, Adams Place, 100 Codman Hill Road, and 60 Codman Hill Road
• Engagements with Jim Fenton, Mark Lionetta, and Travis Snell

Well-Being Committee

The Well-Being Committee will meet via Zoom to review minutes and receive updates. The agenda consists of procedural items and status reports.

• Approval of May meeting minutes
• CSC update
• Boxborough News update

The committee reviewed updates from the Community Support Center (CSC) regarding spending and clinical supervision goals. Members discussed marketing efforts for the BEAP program and identified the need for a Select Board liaison. No other substantive policy or funding decisions were made.

• Approved May 18, 2023 meeting minutes (4-0)

Steele Farm Committee

The Steele Farm Advisory Committee is meeting to review repairs to the Levi Wetherbee/Steele Farmhouse exterior. The committee will also discuss a potential work day for Christmas trees and ongoing projects involving the ice house, well, and walking grounds.

• Repairs to the outside envelope of the Levi Wetherbee/Steele Farmhouse
• Planning for a new work day regarding Christmas trees
• Status of the ice house, well, and walking grounds with DPW
• Discussion of possible new purchases
• Review of possible new members for the SFAC

The committee approved the use of approximately $147 from the buildings and grounds fund for a pump setup. Members discussed repair plans for the Levi Wetherbee/Steele Farmhouse and the Ice House, and scheduled an informal workday for June 24.

• Approved May 18th meeting minutes
• Approved spending approximately $147 from buildings and grounds fund for a pump setup
• Scheduled informal workday for June 24th at 10:30am

Sustainability Committee

The Sustainability Committee is meeting to discuss community outreach and educational sessions. The body is reviewing plans for Fifer's Day and the FreeBee Market. Members are also discussing the Opt-in Stretch Code for the next May Town Meeting.

• Discussion of Opt-in Stretch Code for May Town Meeting
• Fifer's Day planning regarding EnergizeBoxborough.org and raffle
• FreeBee Market schedule for summer weekends, Sept 9, and Oct 21
• 2040 CREW session for Boxborough Summer Forum and town chairs course

The committee agreed to trial an in-person meeting in September and coordinated staffing for Fifer's Day. Members discussed proposing the Municipal Opt-In Specialized Code for the 2024 Annual Town Meeting and reviewing the 2021 Sustainability Policy.

• Approved May 1, 2023 minutes (5-0)
• Agreed to hold July meeting virtually and cancel August meeting
• Agreed to hold September meeting in-person as a trial
• Set booth and waste station staffing for Fifer's Day
• Limited electric leaf blower raffle to Boxborough residents

Cemetery Commission

The Cemetery Commission is meeting to review year-end expenses and grounds maintenance. The body will discuss policies regarding monuments and green burials, as well as the potential for digitizing maps and plans for web access.

• Year end expenses
• Green Burials
• Monuments
• Digitization of maps, plans, and lists for web access
• Vegetation, grounds, and structure issues

The Commission reviewed public inquiries and technical requirements for establishing green burials in town cemeteries. No final decision was made on locations or policies, though a target date of January 2024 to begin accepting green burials was proposed.

• Approved May meeting minutes with spelling correction (Unanimous)

Agricultural Commission

The Agricultural Commission will meet to discuss local agricultural developments and invasive species control. The body will review the progress of the 95/105 Sargent Road project and the Forestry Management Plan.

• 95/105 Sargent Road process and trail layout
• Review of Forestry Management Plan
• Invasive species public education and control

The Commission approved the minutes from the May 30, 2023 meeting. Members discussed farmland leasing at Minute Man Air Field and trail layouts and forestry management for 95/105 Sargent Road.

• Approved May 30, 2023 minutes (5-0)

Personnel Board

The Personnel Board will review draft job descriptions for the Fire Department. The board is also continuing a discussion regarding the HR Employee Life Cycle and planning its future work plan.

• Draft positions in Fire Department
• HR Employee Life Cycle discussion
• Board work plan

The Board elected a new Clerk and approved minutes from March and May 2023. Members discussed updating job descriptions, the HR Employee Life Cycle, and a draft work plan for 2023/2024.

• Elected Cheryl Mahoney as Clerk of the Board (5-0)
• Approved March 6, 2023 meeting minutes (5-0)
• Approved May 16, 2023 meeting minutes (5-0)

Finance Committee

The Boxborough Finance Committee and Select Board are holding a joint meeting. The body will discuss and potentially vote on town financial policies and Capital Budget Committee representatives.

• Possible vote on Finance Committee representatives to the Capital Budget Committee: Gary Kushner and Tony Newton
• Discussion and possible vote on Town Financial Policies
• Departmental Budget Transfer FY23

Select Board

The Select Board will consider several intermunicipal agreements and the Fire Chief contract. The meeting includes appointments to the Building Committee and other boards, as well as a review of town financial policies.

• Fire Chief Contract
• Intermunicipal Agreements for Veterans Services, Animal Control Officer, and Water Line Extension
• Assigning Conservation Restriction for 95-105 Sargent Rd to Sudbury Valley Trustees
• Appointments for BPD Part-time Officer, DEI, and Building Committee
• Fifer’s Day Field Permit Waiver Fee Application

The Select Board approved several intermunicipal agreements, including a water line extension with Littleton and veterans services with Acton. The Board also appointed several members to town committees and approved the Fire Chief's contract.

• Approved water line extension Intermunicipal Agreement with Littleton (4-0-0)
• Approved Fire Chief contract for Lyle McKay (4-0-0)
• Approved Veterans Services Intermunicipal Agreement with Acton (4-0-0)
• Approved Animal Control Officer Intermunicipal Agreement with Stowe and Littleton (4-0-0)
• Approved FY23 Departmental Budget Transfer (4-0-0)
• Approved formation of a Capital Budget working group to develop a charter (4-0-0)
• Appointed Sarfaraz Mushtaque to Police Department (4-0-0)
• Waived Fifer's Day Field Permit Application fee (4-0-0)

Housing Board

The Boxborough Housing Board will meet to discuss housing options for 70–72 Stow Road and the status of the Boxborough Rental Assistance Program. The board will also review the HOPE program guidelines and the Housing Production Plan.

• Affordable housing options for 70–72 Stow Road
• Homeowner Opportunity for Preservation & Enhancement (HOPE) Program guidelines
• Boxborough Rental Assistance Program (BRAP) status and policy
• Housing Production Plan
• DHCD name change to Executive Office of Housing and Livable Communities (EOHLC)

The Board reviewed 2020 Census data and discussed the potential expansion of the Boxborough Rental Assistance Program (BRAP). Members discussed the Housing Production Plan and decided to review the current version before determining if an update is necessary. No other formal votes were taken.

• Approved May 3, 2023 meeting minutes (unanimous)

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to review treasurer and cash flow reports. The body will discuss and potentially vote on a consulting services contract and stop loss RFQ updates.

• Update and possible vote on RFQ for Stop Loss
• Discussion and vote on Consulting Services Contract
• Discussion and possible vote on Service Representative functions
• Election of Officers

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will conduct a summative review of Superintendent Peter Light and determine his FY24 salary. The body will also vote on a student activities fund donation and an electric vehicle charging program agreement.

• Approval of $50,000 Acton Boxborough Student Activities Fund (ABSAF) donation
• Site Host Agreement and License for Massachusetts Commercial Electric Vehicle Charging Program with Eversource Energy
• Recommendation to approve ABRHS field trip to Costa Rica (February 16-23, 2024)
• First read of ABRHS Handbook changes
• Thrive Act Resolution

CASE Collaborative BOD

The CASE Collaborative Board of Directors Negotiation Subcommittee and the Subcommittee of the CASE Professional Association/MTA met on June 7, 2023, at Colebrook High School in Acton. The agenda consisted entirely of procedural items and a closed executive session. No public decisions, votes, or specific contract terms were listed on the agenda.

• Executive session held pursuant to M.G.L. c. 30A, s. 21(a)(2) for collective bargaining with the teachers' union and support personnel union

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent for properties on Depot Road, Hager Lane, and Codman Hill Road. The board will also review a Certificate of Compliance for 153 Middle Road and discuss various committee reports.

• Hearing: Notice of Intent for 241 Depot Road (113-579)
• Hearing: Notice of Intent for 114 Hager Lane (113-581)
• Hearing: Notice of Intent for 100 Codman Hill Road (113-575)
• Hearing: Notice of Intent for 200 Codman Hill Road (113-488)
• Certificate of Compliance for 153 Middle Road

The Commission approved the Order of Resource Area Delineation for several parcels at Adams Place. Hearings were held or continued for projects at Depot Road, Hager Lane, and Codman Hill Road. The Commission also addressed compliance issues at 200 Codman Hill Road.

• Approved minutes of May 17, 2023 (unanimous)
• Approved and issued Order of Resource Area Delineation 113-580 at Adams Place (unanimous)
• Continued hearing for 241 Depot Road house addition and septic replacement to June 21, 2023 (unanimous)
• Closed hearing for 114 Hager Lane septic system project (unanimous)
• Continued hearing for 100 Codman Hill Road commercial trade shops to June 21, 2023 (unanimous)

Finance Committee

The Finance Committee approved several Request for Transfer (RFT) payments for legal services and library heating. The committee also updated the RFT policy to require that departmental salary or other totals be fully expended before an RFT is used.

• Approved $782.89 for library heating gas (5-0)
• Approved $23,819.92 for legal expenses (5-0)
• Approved correction of library heating bill from $1,430.00 to $1,430.99 (5-0)
• Approved updated RFT policy requiring departmental funds be fully expended first (5-0)
• Appointed Tony as second appointee to Boxborough Building Committee (5-0)
• Reappointed Gary to Boxborough Building Committee (5-0)
• Appointed Tony and Gary to capital budget committee (5-0)
• Appointed Gary as FinCom representative for investments with treasurer

Upper Middlesex Commission on the Status of Women

The Upper Middlesex Commission on the Status of Women is hosting a virtual townhall on June 5, 2023, to discuss elder care resources, current legislation, and caregiver support. The event aims to connect community resources with elders and their caretakers while examining systemic barriers. No specific local decisions, contracts, or ordinances are listed in the agenda.

• Virtual townhall hosted by the Upper Middlesex Commission on the Status of Women on June 5, 2023, from 6:00 PM to 7:30 PM
• Panelists include Regional Commissioner Jennifer Roecklein-Canfield, State Senator Jason Lewis, Kelly Magee-Wright of Minuteman Elder Services, and Dr. Julie Norstrand of Newton Council on Aging
• Discussion topics include current elder care legislation, care management, and advocating for elder care as an employee benefit
• ASL interpretation will be provided; registration required by May 22 for other language translations

MART Finance Committee

The MART Finance Committee is meeting to review the FY2023 financial status, including a ten-month update and full-year projection, and to consider recommendations on the FY2024 proposed budget, the purchase of property at 27 Antietam St in Deven, and proposed fare structure changes for Advisory Board approval. The agenda also includes approval of previous meeting minutes and updates on CARES/CRRSAA/ARPA grants and an operating company contract.

• FY2023 ten-month financial update and full-year projection
• FY2024 proposed budget review and recommendation
• Purchase of property at 27 Antietam St, Deven
• Proposed fare structure changes
• CARES/CRRSAA/ARPA grant updates

Select Board

The Select Board interviewed two finalists for the Fire Chief position. After a failed motion to appoint Kevin Grebinar, the Board voted to appoint Lyle McKay, pending contract negotiations and final background checks.

• Denied appointment of Kevin Grebinar as Fire Chief (2-2-0)
• Approved appointment of Lyle McKay as Fire Chief, subject to contract negotiations and background checks (3-1-0)
• Approved entry into Executive Session for nonunion personnel negotiations (4-0-0)

Community Preservation Committee

The Boxborough Community Preservation Committee will review the outcomes of the May 2023 Town Meeting regarding CPA articles, hear a presentation on future projects, and discuss process improvements. The agenda includes closing out past articles, reviewing committee membership, and the timeline for project funding. This is a regular working meeting with no votes scheduled on new appropriations.

• Review of town meeting results on CPA articles
• Presentation by Alec on future CPA projects
• Discussion on improving process, forms, and data sheets
• Closing out past articles
• Review of CPA timeline for project funding

The Community Preservation Committee approved the March 2, 2023 minutes and adopted a new five-column financial worksheet for tracking funds. The committee decided to reuse the 2022-2023 timeline for the 2023-2024 project funding cycle. No decisions were made regarding the closing of past warrant articles due to a need for more information.

• Approved March 2, 2023 minutes (unanimous)
• Adopted '5 column' financial worksheet for future use
• Approved use of 2022-2023 timeline for 2023-2024 project funding
• Tabled decisions on closing past warrant articles pending further information

Agricultural Commission

The commission will review meeting minutes, correspondence, and a Town Meeting recap. Discussions include local agricultural developments, invasive species management, and updates on the Open Space and Recreation Plan.

• 95/105 Sargent Road process and progress
• Management Plan review
• Trail Layout discussion
• Open Space and Recreation Plan update

The Commission approved a Land Management Plan and Current Conditions Report for 95/105 Sargent Road. Members also authorized a small appropriation for a composting workshop and approved previous meeting minutes.

• Approved Land Management Plan with Current Conditions Report for 95/105 Sargent Road (5-0)
• Approved $40 appropriation for members to attend composting workshop (4-0, 1 abstention)
• Approved April 25, 2023 minutes as amended (4-0)

Select Board

The Select Board approved an amended Senior Tax Work Off Policy and decided to continue operating as a four-member board following a resignation. The board also established an interview and meet-and-greet process for Fire Chief candidates.

• Approved amended Senior Tax Work Off Policy (4-0-0)
• Approved May 22, 2023 meeting minutes (4-0-0)
• Acknowledged resignation of Diana Lipari from Select Board
• Decided to continue with a four-member Board without a Special Election to fill the vacancy
• Agreed to interview top two Fire Chief candidates and hold meet-and-greets with Police and Fire staff on June 5th

Recreation Commission

The Commission will review previous meeting minutes and receive updates on Liberty and Payments. Discussion topics include planning for the Flerra Summer Playground Orientation and potential Tae Kwon Do hiring.

• Approve Meeting Minutes
• Update on Liberty and Payments
• Flerra Summer Playground Orientation Planning
• Tae Kwon Do Hire
• Red Sox Outing

The Commission approved payments for Green Acres and Bill Murray of Places Assoc and authorized a designee to sign future Liberty Field invoices. Two change orders for irrigation and pickleball lines were approved using contingency funds. The Commission also granted complimentary Red Sox tickets to its members.

• Approved payment of invoices for Green Acres and Bill Murray of Places Assoc (unanimous)
• Designated Hilary as the signer for Liberty Field project invoices (unanimous)
• Approved change order #1 for a new irrigation line at a cost of $12k (unanimous)
• Approved change order #2 for pickleball lines at approximately $3k each (unanimous)
• Approved complimentary Red Sox tickets for Recreation Commission members (unanimous)
• Approved meeting minutes from 4/25/2023 (unanimous)

Building Committee

The committee will discuss an update on the 700 Mass Ave property. Members will also discuss next steps for a structural evaluation of the police station.

• Update on 700 Mass Ave property – Keith Lyons et al
• Discussion of structural evaluation of police station
• Committee reorganization (tentative)

The committee reviewed architectural plans and site constraints for a proposed fire station at 700 Mass Ave, including water system impacts and road access. Members also discussed the cost of upgrading the existing police station and the status of the Stow Road property.

• Approved April 27 meeting minutes (5-0-1)

CASE Collaborative BOD

The CASE Collaborative Board of Directors Negotiation Subcommittee is meeting to conduct collective bargaining sessions with the teachers' union and the support personnel union. The only substantive item is an executive session under state law to discuss negotiations. The meeting is otherwise procedural, with no public action items.

• Executive session for collective bargaining with teachers' union
• Executive session for collective bargaining with support personnel union

Select Board

The Select Board will hold a regular session conducted via Zoom. The agenda includes an appointment for the Public Celebrations and Ceremonies Committee and a vote regarding regional dispatch.

• Regional Dispatch Vote
• Public Celebrations and Ceremonies Committee appointment

The Select Board voted to allow the Town Administrator to formally explore joining the Nashoba Valley Regional Dispatch. The Board also appointed a new member to the Public Celebrations and Ceremonies Committee.

• Authorized Town Administrator to start the process of exploring joining the Nashoba Valley Regional Dispatch (4-0-0)
• Appointed Ramya Suresh to the Public Celebrations and Ceremonies Committee through June 30, 2025 (4-0-0)
• Approved release of Executive Session minutes from 4/23/23 (4-0-0)

Select Board

The Select Board will meet in executive session to discuss legal strategy related to the appeal of site plan and special permit decisions for 244 Adams Place. The board will also review or approve the release of executive session minutes from April 23, 2023.

• Litigation strategy regarding Site Plan and Special Permit Decisions at 244 Adams Place
• Review and/or approval of April 23, 2023, executive session minutes

Acton-Boxborough Cultural Council

The council approved the minutes from the May 2, 2023 meeting. Members coordinated logistics for an upcoming grant reception and planned outreach for a priorities survey at Fifer’s Day and the Acton Farmer’s Market.

• Approved May 2, 2023 meeting minutes (unanimous)
• Confirmed Nancy Savage will continue as Secretary for 2023-2024
• Confirmed Jin Yang will continue as Chair for one more year

Water Resources Committee

The committee will review previous meeting minutes and discuss several water-related projects. Discussion topics include Patch Hill monitoring wells, a water line extension update, and a proposed scope for an RFP.

• Patch Hill monitoring wells
• PB public hearing on subdivision application for 1414 Mass Ave
• LWD water line extension update
• Discussion of proposed scope for RFP

The Committee approved meeting minutes from April and May 2023. Members discussed a proposed water line service area covering 49 parcels and reviewed a draft request for proposals for a committee work plan.

• Approved April 21, 2023 minutes (5-0)
• Approved May 3, 2023 minutes (5-0)

Select Board

The Select Board will meet to consider several actions including a request for qualifications for the Town Center Revitalization Conceptual Plan. The board will also review funding availability for the Boxborough Business Grant Program and various liquor license approvals.

• Notice of Funding Available – Boxborough Business Grant Program
• Request for Qualifications – Boxborough Town Center Revitalization Conceptual Plan
• Special One-Day Liquor License Approval for Fifer’s Day
• Special One-Day Liquor License Approval for Boxborough Conservation Trust 25th Anniversary Celebration
• Common Victualler’s License Approval for Fifer’s Day

The Select Board approved the Notice of Funding Available for the Boxborough Business Grant Program, providing up to $20,000 per applicant with a 100% match. The Board also approved several one-day licenses for local events and reorganized its leadership. Chair Diana Lipari resigned from the Board effective immediately following the meeting.

• Approved $125,000 Boxborough Business Grant Program (5-0-0)
• Approved special one-day liquor license for Fifer’s Day (5-0-0)
• Approved special one-day liquor license for Boxborough Conservation Trust 25th Anniversary (5-0-0)
• Approved Common Victualler’s License for Fifer’s Day (5-0-0)
• Approved placing a sense of the meeting article on the Fall Town Meeting Warrant regarding the Massachusetts flag change (5-0-0)
• Named Kristin Hilberg as Chair of the Select Board
• Named Priya Sundaram as Clerk of the Select Board (5-0-0)
• Tabled Request for Qualifications for Town Center Revitalization Conceptual Plan

CASE Collaborative BOD Health Insurance Trust Fund

The Board of Directors will meet to approve the minutes from the April 29, 2022, meeting and receive a Trust Fund update. The meeting is scheduled for May 19, 2023.

• Approval of April 29, 2022, Board of Directors Trustees Meeting Minutes
• Trust Fund Update

Cemetery Commission

The commission will review minutes and address vegetation, grounds, or structure issues. The meeting includes discussions on memorial day preparations, monuments, and green burials.

• Memorial Day Preparations
• Vegetation, grounds or structure issues
• Rules and Regulations, Policies
• Monuments
• Green Burials

The Commission approved the previous meeting minutes and granted a resident permission to prune saplings in the North Cemetery. Members discussed requests for a green burial and a monument exceeding 67 inches, both of which remain under review.

• Approved previous meeting minutes (Unanimous)
• Granted Mr. Moore permission to prune and remove small saplings in North Cemetery
• Approved Section 5 of the Rules and Regulations

Well-Being Committee

The committee will review the Joyologist program and receive an update on the COIN program. Members will also discuss a possible collaboration with the Public Celebrations Committee.

• Joyologist program discussion
• COIN program update and ride-alongs
• Potential collaboration with Public Celebrations Committee
• Boxborough Bee / Boxborough News update

The committee approved the previous meeting minutes and received an update on the Boxborough Emergency Assistance Program (BEAP). Members discussed liaison roles and communication strategies for the Boxborough News website.

• Approved amended minutes (4-0)
• Cassie LaRussa agreed to serve as liaison to PCC
• Confirmed BEAP has approved 28 grants to date

A-B Regional School Committee

The committee will elect its annual officers, including a Chairperson, Vice Chairpersons, and Secretary. Members will also vote on a resolution to fund school meals for all students in Massachusetts and review the Proposed Use of School Facilities policy.

• Election of ABRSC Chairperson, Vice Chairpersons, and Secretary
• Resolution to Fund School Meals for All Students in Massachusetts
• Proposed Use of School Facilities Policy (Second Read)
• Elementary Schools Update from district principals
• Acton-Boxborough Community Resource Center/United Way update

Steele Farm Committee

The committee will review previous meeting minutes and discuss future strategies for the Levi Wetherbee Farmhouse. The agenda also includes a report on a recent work day, budget discussions, and updates on the ice house, well, and walking grounds.

• Strategy regarding the Levi Wetherbee Farmhouse
• Budget review
• Report on May 11 work day
• Discussion of ice house, well, and walking grounds with DPW

The Steele Farm Advisory Committee approved spending remaining budget funds on ice house roof shingles and authorized water testing. The committee also discussed procurement strategies for the farmhouse and planned a workday for June 10.

• Approved purchase of red cedar roof shingles for the ice house using approximately $544.05 (All in favor)
• Approved water testing costing up to $300 (All in favor)
• Approved minutes of April 13th (All in favor)
• Approved minutes of April 27th (All in favor)

North Central Climate Change Coalition

The coalition is discussing its role in supporting policy efforts with or without municipal approval. The meeting includes a discussion on goals for the May 31st North Central Climate Connections Event and a presentation by Josie Ahlberg regarding climate change programming.

• Discussion of NC4's role in supporting policy efforts
• Planning for May 31st North Central Climate Connections Event with Melissa Hoffer
• Guest speaker: Josie Ahlberg, MMA legislative analyst
• Discussion on rural and urban roles in climate change solutions
• Scheduling a follow up meeting with Chief Hoffer and Sec. Jones

Public Celebrations & Ceremonies Committee

The committee is discussing schedules and lineups for the Memorial Day and Fifers Day parades. Members will also discuss a 6th grade essay contest, resident recognition, and the tree lighting schedule.

• Memorial Day Parade schedule and lineup
• Fifers Day Parade schedule and lineup
• 6th grade essay contest
• Boxborough Resident Recognition
• Tree Lighting schedule

Library Board of Trustees

The Board will conduct its annual reorganization, including elections for Chair, Treasurer, and Secretary. The meeting also includes a discussion on the Director's performance review and a vote regarding an alcohol permit for the BCTrust 25th Anniversary Celebration.

• Annual Board reorganization (Chair, Treasurer, Secretary)
• Director’s performance review discussion
• BCTrust 25th Anniversary Celebration alcohol permit application vote

The Board of Trustees approved the use of State Aid Grant funds to hire Stefura Associates for a new library layout. The board also elected its officers and approved an alcohol permit for a BC Trust event. Minutes from the April 12, 2023 meeting were approved.

• Elected Mary Brolin as Chair (5-0)
• Elected Reeves Briggs as Treasurer (5-0)
• Elected Nancy Settle-Murphy as Secretary (5-0)
• Approved April 12, 2023 meeting minutes (5-0)
• Approved $5,000 from State Aid Grant funds for Stefura Associates to design new library layout (4-0, 1 abstain)
• Approved BC Trust alcohol permit application for June 10, 2023 event (5-0)

Board of Health

The Board voted to report its disapproval of the 1414 Massachusetts Avenue subdivision to the Planning Board due to waste spills and non-compliant well locations. The Board also granted a variance for a temporary tattoo festival at the Boxborough Regency Hotel. Two housing order matters were continued to the June meeting.

• Approved variance for temporary tattoo festival at Boxborough Regency Hotel
• Voted to report disapproval of 1414 Massachusetts Avenue subdivision to Planning Board
• Continued housing order for 926 Hill Rd to June meeting
• Continued matter regarding Peter Shanian's unit to next meeting
• Signed invoices for mosquito control larvicide and North Fork Helicopters

Conservation Commission

The Commission approved the Land Management Plan for 95–105 Sargent Road and issued a negative Determination of Applicability for tree removal at 3 Old Harvard Road. Hearings for Adams Place and 100 Codman Hill Road were closed or continued. The Commission also noted unauthorized driveway and parking activity at 200 Codman Hill Road.

• Approved May 3, 2023 meeting minutes (unanimous)
• Approved and signed Land Management Plan for 95–105 Sargent Road (unanimous)
• Issued negative Determination of Applicability for tree removal at 3 Old Harvard Road (unanimous)
• Closed hearing for Adams Place Resource Area Delineation (unanimous)
• Continued hearing for 100 Codman Hill Road to June 7, 2023 (unanimous)

Personnel Board

The Boxborough Personnel Board is meeting to discuss draft positions for the Fire Department, including new job descriptions for Deputy Fire Chief and Call Firefighter. The agenda includes a briefing on a study of regionalized dispatch service and a presentation from the Town Administrator on HR matters. The board will also approve minutes from previous meetings and discuss follow-up items from the Annual Town Meeting.

• Discussion of draft job descriptions for Deputy Fire Chief and Call Firefighter
• Review of proposed pay rules for Per Diem Firefighter/EMT, including 1.5x rates for overtime and holidays
• Briefing on a study of regionalized dispatch service
• HR presentation from the Town Administrator
• Discussion of follow-up items from the Annual Town Meeting

The Board approved the April 4 meeting minutes and discussed proposed modifications to the Personnel Administration Plan and Fire Department job descriptions. Members reviewed current HR strategies and identified gaps in employee metrics and policy development. The Board also received updates on recent public safety hires.

• Approved April 4 meeting minutes (3-0)

Finance Committee

The Boxborough Finance Committee meeting scheduled for May 9, 2023, has been cancelled. The agenda originally included discussions regarding the FY 24 budget and warrant reviews.

• Meeting cancellation

Town Meeting

The Town of Boxborough will hold its Annual Town Meeting and a Special Town Meeting on May 8. Residents will vote on various matters including budgets, zoning changes, and an administrative rule regarding the meeting's daily schedule.

• Vote on changing the Town Meeting flow to include consecutive nights
• Annual Town Election scheduled for May 16, 2023
• Launch of the Boxborough Citizens’ Academy in September

The provided document contains announcements and a guide for residents regarding Town Meeting procedures. It does not record any votes, decisions, or outcomes from the May 8, 2023, meeting.

Select Board

The Boxborough Select Board will vote on recommendations for Annual Town Meeting articles 42 and 44, approve the Recreation Commission's flag event, discuss a cycling event, authorize the Town Administrator to explore regional dispatch options, and appoint Alec Wade as MAPC representative.

• Vote on recommendations for ATM Articles 42 & 44
• Vote to approve Recreation Commission's Town Flag to Red Sox Day
• Discussion of American Diabetes Association Tour de Cure Cycling Event
• Vote to authorize Town Administrator to explore & negotiate regional dispatch options
• Appointment of Alec Wade as MAPC representative

The Select Board authorized the Town Administrator to negotiate regional dispatch options following reports of staffing shortages in the local department. The Board also made recommendations for Annual Town Meeting articles and appointed a representative to the Metropolitan Area Planning Council.

• Authorized Town Administrator to explore and negotiate regional dispatch options (4-0-0)
• Recommended Article 42 for the Annual Town Meeting (4-0-0)
• Voted to pass over Article 44 until the next Town Meeting (4-0-0)
• Appointed Alec Wade as Metropolitan Area Planning Council Representative (4-0-0)
• Approved Recreation Commission to bring Town Flag to Red Sox Day (4-0-0)
• Approved April 24, 2023 meeting minutes (4-0-0)

Town Clerk / Constable - Test Deck

The Town Clerk and Constable will perform a test run of two voting machines. This procedure occurs ahead of the Local Town Election scheduled for May 16, 2023.

• Test run of two voting machines

Finance Committee

The Finance Committee will review the FY 24 budget and discuss various warrants. The meeting includes a vote on previous minutes and an Article 47 revote.

• FY 24 Budget review and discussion
• Article 47 revote
• Reserve Fund Transfer (RFT) tracking for legal bills, DPW, and library expenses

The Finance Committee voted to recommend the tree bylaw (Article 47). The committee also discussed a citizen petition (Article 45) regarding costs for a new police chief, estimated by the chair to be around $300,000.

• Approved April 18 and May 2 minutes (5-0)
• Recommended approval of tree bylaw Article 47 (5-1)
• Approved motion to adjourn (6-0)

CASE Collaborative BOD

This is a meeting of the Board of Directors Negotiation Subcommittee and the CASE Professional Association/MTA subcommittee. The only substantive item is an executive session to conduct collective bargaining with the teachers' and support personnel unions. The rest of the agenda is procedural.

• Executive session for collective bargaining with teachers' union
• Executive session for collective bargaining with support personnel union

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will meet to vote on membership for the New School Building Committee. The agenda includes a third quarter financial report and the final report on FY23 district and superintendent goals. Members will also vote on the consent agenda and the statement of warrants.

• Vote on New School Building Committee membership
• Third Quarter Financial Report
• Final Report on Status of FY23 District & Superintendent Goals
• Vote on Statement of Warrants
• Approval of ABRSC meeting minutes from 4/13/23

League of Women Voters Candidates Forum

The League of Women Voters will host a forum at Boxborough Town Hall to feature candidates from all contested races. The event includes candidates for the Select Board, School Committee, and Planning Board.

• Candidate forum for Select Board, School Committee, and Planning Board
• May 16th town election

Housing Board

The Boxborough Housing Board is meeting to discuss several affordable housing initiatives, including the project at 70-72 Stow Road, the Affordable Housing Preservation Program, the Rental Assistance Program, and the Emergency Assistance Program. They will also consider a safety-related funding request and review minutes from the previous meeting.

• Discussion with Metro West
• Affordable Housing at 70-72 Stow Road
• Boxborough Affordable Housing Preservation Program guidelines and implementation
• Boxborough Rental Assistance Program (BRAP) status and policy issues
• Safety-related funding request

The Boxborough Housing Board reviewed data from a meeting with Metro West to assess low-cost housing needs, discussed alternative uses for a land parcel at 70-78 Stow Road, and reviewed discount rate variations for affordable units at Boxborough Meadows. The board voted to request $1,735.95 from the Affordable Housing Trust for annual water filtration system maintenance at an affordable unit, rather than a multi-year reimbursement. Minutes from April 13 were approved with a typo correction.

• Approved $1,735.95 reimbursement request for water filtration system maintenance from Affordable Housing Trust
• Accepted April 13, 2023, minutes with a typographical correction

Water Resources Committee

The Water Resources Committee will meet to review website updates and the meeting schedule. The committee is also scheduled to discuss input regarding the Lincoln Properties MARC DEIR.

• WRC website corrections and additions
• WRC input to Lincoln Properties MARC DEIR
• Approval of April 21, 2023 minutes

The Water Resources Committee reviewed and approved a draft comment letter on the proposed MARC development, addressing water supply, drainage, and wetland concerns. The letter was authorized by a 4-0 vote, with editorial changes and a request for clarification on vernal pool discharge regulations.

• Approved draft MARC comment letter with editorial changes (4-0)
• Authorized Keating-Connolly to finalize letter and forward to Chair Fox for submittal

Conservation Commission

The Conservation Commission will conduct hearings regarding Notices of Intent for 100 Hill Codman Road and 241 Depot Road. The board will also hold a hearing for a Resource Area Delineation at Adams Place. Additionally, the commission will discuss enforcement orders for 31 Eldridge Road, 199 Middle Road, and 1102 Massachusetts Ave.

• Hearing Notice of Intent: 100 Hill Codman Road
• Hearing Notice of Intent: 241 Depot Road
• Hearing Abbrev. Notice of Resource Area Delineation: Adams Place
• Enforcement Order: 31 Eldridge Road
• Enforcement Orders: 199 Middle Road and 1102 Massachusetts Ave.

The Commission continued four hearings to future dates, including the Draft Environmental Impact Report for the Massachusetts Avenue Research Campus, a Notice of Intent for commercial trade shops at 100 Codman Hill Road, a house addition and septic replacement at 241 Depot Road, and a resource area delineation at Adams Place. An amended enforcement order was issued for 31 Eldridge Road regarding clearing near a wetland. The Commission also agreed to have Liz sign comments on the MARC DEIR and noted a GIS glitch hiding prior owner data.

• Approved minutes of April 19, 2023 as amended (unanimous)
• Issued Amended Enforcement Order for 31 Eldridge Road (unanimous)
• Continued hearing for 100 Codman Hill Road (Notice of Intent 113-575) to May 17, 2023 (unanimous)
• Continued hearing for 241 Depot Road (Notice of Intent 113-579) to June 7, 2023 (unanimous)
• Continued hearing for Adams Place (Abbreviated Notice of Resource Area Delineation) to May 17, 2023 (unanimous)
• Agreed to have Liz sign Commission's response comments on MARC DEIR, copying Planning Board and Water Resources Committee

Finance Committee

The Finance Committee will vote on Reserve Fund Transfers and revote specific FY24 budget items including police and technology. The body will also review and vote on Article 7 and Article 5 of the Annual Town Meeting warrant.

• Legal Reserve Fund Transfer of $18,351.51
• Library Reserve Fund Transfer of $6,500
• FY24 Budget revotes for Vocational schools, Police, Technology, and Dispatcher
• ATM Warrant votes for Article 7 and Article 5

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is meeting virtually to handle regular business including public comments, approving minutes, and a treasurer's report, plus updates from a film advisory group. New business includes a survey on council priorities and planning for a grant reception. Other items include website updates and upcoming local events.

• Public comment on maintenance of Heron's Dream Sculpture in NARA Park
• Review/approve meeting minutes from 4/4/2023
• Survey on Council Priorities
• Grant Reception planning
• Fifer's Day (Sat 6/17) and Acton Farmer's Market (Sun 6/18)

Sustainability Committee

The Boxborough Sustainability Committee is meeting virtually to handle routine business and several action items. They will vote on the 1414 Mass Ave development by Lincoln Properties, discuss a hold on a Town Meeting article, and plan outreach for Sustainable Middlesex's Carbon Countdown events and Fifer's Day.

• Action on 1414 Mass Ave development by Lincoln Properties
• Discussion of 'hold' on Annual Town Meeting article
• Sustainable Middlesex Carbon Countdown 2023 events May 16 & 20
• Fifer's Day focus discussion: Energize Boxborough?
• Accept March and April minutes

Public Celebrations & Ceremonies Committee

This is the first meeting of the Boxborough Public Celebrations & Ceremonies Committee. The agenda is mostly organizational, with no prior minutes to approve and no open issues. The main business is to discuss schedules and lineups for the Memorial Day Parade and Fifers Day Parade, as well as the tree lighting event.

• Memorial Day Parade – schedule and parade lineup
• Fifers Day Parade – schedule, parade lineup, 6th grade essay contest, Boxborough Resident Recognition
• Tree Lighting – schedule
• Upcoming meeting schedule

CASE Collaborative BOD

The CASE Collaborative Board of Directors will meet in person to vote on the FY24 program and ESY budget proposal (second reading), a van parking lot project, and the personnel report. The board will also enter executive session to discuss collective bargaining strategy with the CASE Education Association, and will vote on approving the minutes from March 10, 2023.

• Vote on FY24 Program and ESY Budget Proposal (second reading)
• Vote on CASE Van Parking Lot
• Vote on Personnel Report
• Executive session for collective bargaining strategy with CASE Education Association
• Approval of minutes from March 10, 2023

Acton Health Insurance Trust

The provided document is a website navigation page and does not contain the meeting agenda. The system indicates that the specific agenda file for the April 27, 2023, meeting was not found.

Steele Farm Committee

The Steele Farm Advisory Committee will review the second draft of a PowerPoint presentation supporting warrant Article 43, which seeks Community Preservation funds for historic preservation of the Steele Farm House. They will also discuss talking points for Town Meeting, plan a volunteer work day, and address old and new business items.

• Review second draft of PowerPoint for Town Meeting presentation on Article 43
• Discuss 3-minute talking points for Article 43
• Plan volunteer work day on May 11, 2023
• Old business: ice house, well, walk grounds with DPW, article in Action Unlimited
• New business: possible purchase of doggy bags or park bench, health of recently planted trees

The committee approved spending for pollinator garden plants and dog waste bags. Members discussed preparations for the town meeting and planned maintenance for the ice house and property grounds.

• Delayed approval of April 13th meeting minutes
• Approved up to $100 for new pollinator garden plants
• Approved up to $240 for 30 boxes of doggy bags
• Granted permission for a table at the town meeting

Historical Commission

The commission met without a quorum, meaning no official votes were taken and only informal discussions occurred. Members discussed museum maintenance, the replacement of a demolished historic sign, and the implementation of a use study.

Building Committee

The Boxborough Building Committee will meet to discuss the structural evaluation of the police station by Context Architecture. The committee will also review updates regarding the 700 Mass Ave property and prepare for the Annual Town Meeting.

• Structural evaluation of police station by Context Architecture
• Update on 700 Mass Ave property
• Preparation for Annual Town Meeting (ATM)

The committee reviewed a structural engineer's evaluation of the police station and discussed space requirements for police and fire facilities. Members agreed to provide a flyer at Fifer's Day and the Annual Town Meeting.

• Approved April 12 minutes (unanimous)
• Agreed to provide facility requirement flyers at Fifer's Day and ATM

CASE Collaborative BOD

The Board of Directors Negotiation Subcommittee and the CASE Support Staff Union/MTA will meet in executive session. The purpose of the meeting is to conduct collective bargaining sessions with the teachers' union and the support personnel union.

• Collective bargaining sessions with teachers' union
• Collective bargaining sessions with support personnel union

Boxborough Leadership Forum

The Boxborough Leadership Forum (BLF) is holding a public meeting to review and vote on minutes from its March 14 and April 26, 2023 meetings. The agenda contains only procedural items: call to order, minutes review, and adjournment. No substantive decisions or discussions are listed.

• Review and vote on minutes of 03/14/2023 and 04/26/2023

Agricultural Commission

The Agricultural Commission will meet to review the Annual Town Meeting Warrant and discuss community and conservation district projects. The body will also address invasive species control and the progress of the 95/105 Sargent Road process.

• Annual Town Meeting Warrant
• 95/105 Sargent Road process/progress
• Invasives public education and control
• Open Space and Recreation Plan Forum/Letter

The Agricultural Commission authorized the Chair to speak on a tree protection article for the Annual Town Meeting Warrant. The Commission also approved the revision and submission of a comment letter regarding the Open Space and Recreation Plan (OSRP).

• Approved March 7, 2023 minutes (4-0)
• Authorized Chair to speak on tree protection article for Town Meeting Warrant (5-0)
• Authorized Clerk to revise OSRP comment letter for submission to Town Planner (5-0)

Recreation Commission

The Recreation Commission is meeting to discuss various athletic programs and facility updates. The agenda includes items regarding summer playground activities and town warrant articles.

• Flerra Summer Playground
• Running Club program
• Liberty Field Updates
• Town warrant articles regarding the softball field
• Run BXB follow up

The Commission approved the March 20 meeting minutes and authorized the first installment payment to Green Acres Landscape & Construction for Liberty Field. The board also voted to provide Red Sox game tickets to directors and lead counselors as a gesture of appreciation.

• Approved 3/20/2023 meeting minutes (All in favor)
• Approved first installment payment to Green Acres Landscape & Construction (All in favor)
• Approved offering two Red Sox tickets each to 3 directors and 6 lead counselors (Passed; Matt abstained)

Select Board

The Select Board is attending a public forum regarding two water and sewer service projects. The discussion involves expanding the Littleton Water system to serve parts of Boxborough and increasing the budget for the Littleton Common Sewer System.

• Proposed $13.2 million water system expansion to serve parts of Boxborough
• Proposed $6 million new well project on Taylor Street
• Proposed $4.4 million increase in construction budget for the Littleton Common Sewer System
• Discussion of $6.5 million commitment from the Massachusetts Department of Transportation’s salt remediation program

Diversity, Equity and Inclusion Committee

The provided document is a website navigation page and does not contain the meeting agenda. The system reports that the specific agenda file for the April 24, 2023 meeting was not found.

The Committee voted unanimously to petition the Select Board for a Sense of the Meeting warrant article regarding the Massachusetts state flag change. Members also agreed to request staggered re-appointments for committee terms and to invite town department heads to a future meeting.

• Approved January 25, 2023 minutes (unanimous)
• Voted to request Select Board add a state flag change warrant article to an upcoming Town Meeting (unanimous)
• Agreed to request Select Board stagger upcoming committee re-appointments
• Agreed to invite Director of Social Services, Town Administrator, Police and Fire Chief to a future meeting

Select Board

The Select Board will vote on intermunicipal agreements with the Town of Littleton regarding water provision and community television. The board will also address transfer station sticker fees and provide a summary regarding allegations against a former police chief.

• Action on FY24 Transfer Station Sticker Fees
• Intermunicipal Agreement with Town of Littleton regarding water provision
• Intermunicipal Agreement with Town of Littleton Community Television (LCTV)
• Appointment for Boxborough Police Department (Z. Stillman)
• Memorial Day Parade Permit

The Select Board approved the principles of an intermunicipal agreement to extend a water line to western Boxborough. The board also approved a police officer appointment, transfer station fees, and a community television agreement.

• Approved principles for $19.2M intermunicipal water agreement with Littleton (4-0-0)
• Approved Intermunicipal Agreement with Littleton Community Television for $292,800 over three years (4-0-0)
• Appointed Zachary Stillman to the Boxborough Police Department through June 30, 2024 (4-0-0)
• Accepted FY24 Transfer Station Sticker Fees as presented (4-0-0)
• Approved 2023 Memorial Day Parade permit for May 29, 2023 (4-0-0)
• Approved meeting minutes from April 10, 2023 (4-0-0)

Water Resources Committee

The Water Resources Committee will review previous minutes and discuss updates to the committee website. The agenda includes discussions on private well regulations, HSC well removal, and a water line extension update involving MassDOT.

• Proposed changes to BOH private well regulations
• HSC well removal update
• Water line extension update regarding MassDOT contribution
• Workplan discussion for proposed RFP scope
• DEIR for Lincoln Properties proposed Mass Ave Research Campus (MARC)

The Water Resources Committee approved revisions to a draft Intermunicipal Agreement (IMA) and a corresponding letter to counsel. The revisions focus on service area designations, water demand, and rate consistency with the Littleton system.

• Approved March 21, 2023 meeting minutes (4-0, 1 abstention)
• Authorized Chair to send revised IMA markup and letter to town counsel (5-0)

Economic Development Committee

The committee is meeting to provide updates on the ARPA-funded Business Grant Program and the Town Center Grant Project. Members will also discuss a recommendation for a Green Communities article for the Annual Town Meeting Warrant.

• Business Grant Program update using ARPA funding
• Annual Town Meeting Warrant Article recommendation for Green Communities
• Town Center Grant Project update
• Business District Pop Ups
• Project filings for The Park at Beaver Brook, 1414 Mass Ave, and 60 Codman Hill Road

The Economic Development Committee voted to recommend the Green Communities Warrant Article after reviewing cost data for commercial land owners. The committee also discussed potential business district pop-ups and provided an update on the business grant application process.

• Approved March 9, 2023 meeting minutes (5-0)
• Approved November 15, 2022 meeting minutes (5-0)
• Recommended the Green Communities Warrant Article (5-0)

Conservation Commission

The Conservation Commission will discuss the Draft Environmental Impact Report for the Massachusetts Avenue Research Campus. The body will also hold Notice of Intent hearings for properties on Hill Codman Road and Depot Road.

• Draft Environmental Impact Report for Massachusetts Avenue Research Campus (MARC) at 1414 Massachusetts Avenue
• NOI Hearing for 100 Hill Codman Road (113-578)
• NOI Hearing for 241 Depot Road (113-579)
• Discussion regarding 95 & 105 Sargent Road
• Ongoing matters for 199 Middle Road EO and 1102 Massachusetts Ave. EO

The Commission approved the April 5, 2023 minutes and continued two Notice of Intent hearings to May 3, 2023. Members discussed the Draft Environmental Impact Report for the Massachusetts Avenue Research Campus and noted that the state is reviewing the Conservation Restriction for 95–105 Sargent Road.

• Approved minutes of April 5, 2023 (unanimous)
• Continued hearing for 100 Codman Hill Road commercial trade shops to May 3, 2023 (unanimous)
• Continued hearing for 241 Depot Road house addition and septic replacement to May 3, 2023 (unanimous)

North Central Climate Change Coalition

The North Central Climate Change Coalition will review proposed changes to the Memorandum of Understanding and Terms of Reference. The meeting includes updates on a regional planning grant from the EPA and discussions regarding climate equity in rural communities.

• Review and approval of revised MOU and Terms of Reference
• Approval of February and March meeting minutes
• Update on EPA Grant Opportunity
• Discussion on rural and small community climate equity
• Review of Job Skills and Tasks Report draft

Zoning Board of Appeals

The Zoning Board of Appeals will meet to review previous meeting minutes and correspondence. The board will hold a public hearing regarding a special permit for 650 Mass Avenue.

• Public hearing for Special Permit at 650 Mass Avenue

The Zoning Board of Appeals approved a special permit for a sign at 650 Mass Avenue with seven conditions. The Board also approved meeting minutes from November 2022 and March 2023.

• Approved meeting minutes of November 29, 2022 (4-0-0)
• Approved meeting minutes of March 21, 2023 (4-0-0)
• Approved special permit for sign at 650 Mass Avenue with seven conditions (5-0-0)

Finance Committee

The Finance Committee approved a request for funds to cover library heating bills. The committee also reviewed FY24 budget updates and the Article 5 report.

• Approved April 4, 2023 minutes (6-0)
• Approved $1,149.34 for library heating bills (5-1)

Steele Farm Committee

The Steele Farm Advisory Committee is meeting to review a draft PowerPoint and talking points for a Town Meeting warrant article seeking Community Preservation funds to preserve the Steele Farm House. They will also recap a recent 5K race and plan work days for planting Christmas tree saplings and removing stumps.

• Review draft PowerPoint for Town Meeting warrant article 'Community Preservation Fund-Historic Resources-Preservation of Steele Farm House'
• Discuss 3-minute talking points for the warrant article
• Recap 5K Race at Steele Farm on April 2
• Plan work days to remove stumps and plant bare root Christmas tree saplings (arriving week of April 10)
• Discuss coyotes at Steele Farm and Senior AB Community Service Day on April 28

The committee approved the March 2 minutes and scheduled a workday for Saturday at 8 a.m. to flag, dig, and plant Christmas tree saplings. Members discussed a first draft of a town presentation and potential volunteers for talking points.

• Approved March 2 minutes (unanimous)
• Scheduled sapling planting workday for Saturday at 8 a.m.
• Agreed to cut old stumps at a future date

Housing Board

The Boxborough Housing Board will review the status of the Emergency Assistance Program and approve minutes from March. The meeting focuses on defining goals for affordable housing at 70-72 Stow Road, discussing the Boxborough Rental Assistance Program, and reviewing new guidelines for the Affordable Housing Preservation Program.

• Discussion of affordable housing objectives and implementation at 70-72 Stow Road
• Review of status and policy issues for the Boxborough Rental Assistance Program (BRAP)
• Discussion of road acceptance and property tax discount rates at Boxborough Meadows
• Review of guidelines and implementation for the Boxborough Affordable Housing Preservation Program

The Board accepted minutes from March 2 and March 9. Members discussed efforts to obtain public funding and engineering opinions for affordable housing at 72 Stow Road. A proposal for a home preservation program (H.O.P.E.) was introduced for review.

• Accepted March 2 and March 9 meeting minutes
• Agreed that projects requiring significant time need board consensus prior to initiation
• Tabled further discussion on the H.O.P.E. program maintenance policy

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is meeting to discuss the schedules and lineups for upcoming town events. The group will also review the 6th grade essay contest and resident recognition for Fifers Day.

• Memorial Day Parade schedule and lineup
• Fifers Day Parade schedule and lineup
• 6th grade essay contest
• Boxborough Resident Recognition
• Tree Lighting schedule

Cemetery Commission

The Cemetery Commission will meet to review minutes and discuss cemetery operations. The agenda includes discussions on vegetation, grounds, structures, and commission rules and policies.

• Review and approval of minutes
• Discussion of vegetation, grounds, or structure issues
• Review of Rules and Regulations and Policies

The Commission approved the previous meeting minutes and conducted site visits at North and South Cemeteries to identify necessary tree removals, pruning, and repairs. Members scheduled the placement of Veterans flags for May 19 and postponed the review of Rules and Regulations.

• Approved previous meeting minutes (Unanimous)
• Scheduled Veterans flags to be set for May 19 at 10am
• Postponed review of Rules and Regulations until next meeting

Well-Being Committee

The Well-Being Committee will meet via Zoom to discuss updates on the Clinician Co-Response Initiative (COIN) and whether ARPA funds can be used for it. They will also hear from the Domestic Violence Services Network (DVSN) director, review minutes, and consider collaboration with the Public Celebrations Committee.

• Police Chief Szewczyk update on Clinician Co-Response Initiative (COIN)
• DVSN Director Jacqueline Apsler update; discussion of ARPA funding
• Possible collaboration with Public Celebrations Committee
• Boxborough Bee / Boxborough News update

The committee received a presentation on a new multi-town police co-response clinician initiative funded by the Department of Health. It was noted that a funding gap for the Domestic Violence Service Network (DVSN) will be filled using ARPA funds. The committee also received updates on CSC grant programs and local news publication deadlines.

• Approved meeting minutes (5-0)

Acton Health Insurance Trust

The Trust is meeting to hear presentations from vendors responding to a Request for Qualifications. The goal is to select an independent insurance broker for employee health and welfare benefits management.

• Presentation by Cook & Company
• Presentation by A J Gallagher & Co.
• Presentation by Hub International

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will hold a public hearing and vote on whether to remain withdrawn from the School Choice program for the upcoming year, citing space constraints. The committee will also receive updates from the high school and junior high school, including a presentation on a proposed course leveling plan that would reduce the number of course levels over four years.

• Vote to remain withdrawn from School Choice program; 10 students currently enrolled, district receives $5,000 per student but costs exceed $15,000
• High school course leveling plan: proposed reduction to two levels (Honors and standard) in most subjects by 2025-26
• RJ Grey Junior High update: advisory program changes, trauma sensitivity training, response to bias incidents
• School Committee policy IGD: superintendent to make final decision on course leveling by December 1, 2023

Affordable Housing Trust

The Boxborough Affordable Housing Trust is meeting to attend the Boxborough Housing Board meeting. The board will discuss the status of the Emergency Assistance Program, review minutes, and address old business including affordable housing at 70-72 Stow Road, the Rental Assistance Program, and road acceptance at Boxborough Meadows. New business includes the Affordable Housing Preservation Program. The board will also consider rescheduling its May meeting due to the Annual Town Meeting.

• Affordable housing at 70-72 Stow Road
• Boxborough Rental Assistance Program (BRAP) status and policy issues
• Road acceptance at Boxborough Meadows
• Discount rates, resale value, and property taxes at Boxborough Meadows
• Boxborough Affordable Housing Preservation Program guidelines

Agricultural Commission

The Agricultural Commission is meeting to participate in a forum regarding the Open Space and Recreation Plan. The event is hosted by the Town Planner.

• Public participation in Open Space and Recreation Plan Forum

Board of Health

The Board of Health will discuss proposed modifications to the Accessory Apartment bylaw and changes to current Well Regulations. The body will also consider the nomination of Phyllis Tower as Inspector of Animals.

• Review of Planning Board's proposed modifications to Accessory Apartment bylaw (Article 46)
• Proposed changes to Well Regulations
• Nomination of Phyllis Tower for Inspector of Animals
• Follow-up letter to residents regarding the waste site on Mass Ave
• Drinking water reports for 155 Swanson Road, 159 Swanson Road, Codman Hill Condominiums, and 1414 Mass Ave

Board of Health

The Board of Health will hold hearings on property orders and a variance request for 60 Codman Hill Rd. The board will also discuss the nomination of Phyllis Tower as Animal Inspector and review drinking water and groundwater discharge reports.

• Variance request for 60 Codman Hill Rd
• Nomination of Phyllis Tower as Animal Inspector
• Drinking water certifications for Applewood Condominiums and other sites
• Groundwater discharge reports for Brook Village Condominiums and other sites
• Invoices for Nashoba Board of Health and Veseris mosquito larvicide

The Board of Health approved a septic system variance for 60 Codman Hill Rd and nominated a new Animal Inspector. The Board also addressed uranium contamination in a private well at Boxborough Meadows and reviewed housing compliance issues.

• Granted Title 5 variance for 60 Codman Hill Rd to replace siphon chamber with a d-box, requiring leaching areas be vented
• Voted to nominate Phyllis Tower as Animal Inspector and submit appointment form to the State
• Signed invoice for Nashoba Board of Health FY22 Nursing and Environmental Service
• Signed invoice for Veseris Mosquito Larvicide for April Mosquito Control Program

Open Space and Recreation Public Forum

Boxborough is holding a public forum to gather resident input on the town's next Open Space and Recreation Plan, which guides care and improvement of outdoor spaces. The forum takes place April 12th from 7:00-8:30 PM at Town Hall, with additional office hours on April 6th, 10th, and 13th for those who cannot attend. The draft plan is available online or by request.

• Public forum on Open Space and Recreation Plan, April 12, 7-8:30 PM at Town Hall, 29 Middle Road
• Office hours for feedback: April 6, 10, 13, 5-6:30 PM at Town Hall
• Draft plan available at www.boxborough-ma.gov or by email request

Building Committee

The committee approved the minutes from the March 22 meeting. Members discussed the need for a narrative document to outline the requirements for new public safety facilities and reviewed concerns regarding 700 Mass Ave.

• Approved March 22 minutes (5-0-2)

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet to review the Director's report on budget, staffing, and building issues. The board will discuss whether to support a warrant article regarding paid vacation and sick time for part-time staff.

• Discussion on warrant article for part-time staff paid vacation and sick time
• Review of Budget and Expenses Report
• Staffing updates
• Building issues and updates

The Board of Trustees voted to support a warrant article allowing part-time employees to accrue vacation time and receive donated sick days. The board also approved the minutes from the March 21, 2022 meeting.

• Approved minutes from March 21, 2022 (unanimous)
• Approved support for warrant article 4, part one regarding part-time employee benefits (unanimous)

Select Board

The Boxborough Select Board will hold a public hearing regarding a nuisance or dangerous dog complaint. The matter concerns a dog named Luna owned by Julie Bergeron at 89 Middle Road.

• Public hearing regarding a nuisance or dangerous dog complaint for 89 Middle Road

The Select Board approved employment contracts for the permanent Police Chief and DPW Director, as well as a Memorandum of Agreement for the Local Fire Union 4601. The Board also declared a dog a nuisance and recommended the acceptance of three private ways as public roads.

• Approved employment contract for DPW Director Ed Kukkula (4-0-0)
• Approved Memorandum of Agreement for Local Fire Union 4601 (4-0-0)
• Approved contract for permanent Police Chief Szewczyk (4-0-0)
• Recommended Loring Avenue, Joyce Lane, and MacLeod Way be laid out as public ways (4-0-0)
• Authorized Town Administrator to act as Municipal Hearing Officer for fire, building code, and nuisance/dog hearings (4-0-0)
• Appointed Cheryl Mahoney to the Personnel Board through June 30, 2025 (4-0-0)
• Appointed Naomi Quansah as Treasurer/Tax Collector starting May 1, 2023 (4-0-0)
• Declared dog 'Luna' a nuisance dog; required muzzling and 300 lb. tensile strength leash off-premises (4-0-0)

Select Board

The Boxborough Select Board will hold a public hearing to consider laying out Loring Avenue, Joyce Lane, and MacLeod Way as public ways, potentially using eminent domain to acquire the necessary property rights. The meeting will be held via Zoom on April 10, 2023 at 6:30 PM.

• Public hearing on laying out Loring Avenue, Joyce Lane, and MacLeod Way as public ways
• Potential exercise of eminent domain to acquire property rights
• Plan recorded with Middlesex South Registry of Deeds as Plan 906 of 2002
• Contact Town Planner Alexander Wade for more information

The Select Board approved employment contracts for the DPW Director and Police Chief, as well as a memorandum of agreement for the Local Fire Union 4601. The Board also declared a specific dog a nuisance and recommended the acceptance of three private ways as public roads.

• Approved employment contract for DPW Director Ed Kukkula (4-0-0)
• Approved Memorandum of Agreement for Local Fire Union 4601 (4-0-0)
• Approved contract for permanent Police Chief Szewczyk for three months and three years (4-0-0)
• Appointed Cheryl Mahoney to the Personnel Board through June 30, 2025 (4-0-0)
• Recommended Town Meeting accept Loring Avenue, Joyce Lane, and MacLeod Way as public ways (4-0-0)
• Authorized Town Administrator to act as Municipal Hearing Officer for fire, building code, and nuisance/dog hearings (4-0-0)
• Appointed Naomi Quansah as Treasurer/Tax Collector starting May 1, 2023 (4-0-0)
• Declared dog 'Luna' a nuisance dog; required muzzling and 3' leash off-premises (4-0-0)

Select Board

The Select Board appointed Chief Szewczyk as permanent Police Chief and approved employment contracts for the DPW Director and Fire Union 4601. The Board also recommended the acceptance of three private ways as public roads and declared a specific dog a nuisance following a public hearing.

• Approved contract for permanent Police Chief Szewczyk (4-0-0)
• Approved employment contract for DPW Director Ed Kukkula (4-0-0)
• Approved Memorandum of Agreement for Local Fire Union 4601 (4-0-0)
• Recommended Loring Ave, Joyce Lane, and MacLeod Way be laid out as public ways (4-0-0)
• Declared dog 'Luna' a nuisance dog; required muzzling and 3' leash off-premises (4-0-0)
• Authorized Town Administrator as Municipal Hearing Officer for fire, building, and nuisance/dog hearings (4-0-0)
• Appointed Naomi Quansah as Treasurer/Tax Collector (4-0-0)
• Appointed Cheryl Mahoney to the Personnel Board (4-0-0)

Steele Farm Committee

The Steele Farm Advisory Committee will review a PowerPoint presentation and talking points for a Community Preservation Fund warrant article. The body is also planning work days for Christmas tree sapling planting and stump removal.

• Review of presentation for Community Preservation Fund-Historic Resources-Preservation of Steele Farm House warrant article
• Planning for a history table at the April 2nd 5K race
• Planning for a work day to remove old stumps from Christmas tree plantings
• Planning for digging 50 holes and planting bare root Christmas tree saplings
• Discussion regarding coyotes at Steele Farm

CASE Collaborative BOD

The Board of Directors Negotiation Subcommittee and the CASE Professional Association/MTA subcommittee are meeting to conduct collective bargaining sessions with the teachers' union and the support personnel union. The only substantive item is an executive session for these negotiations, with no public discussion items on the agenda.

• Executive session under M.G.L. c. 30A, s. 21(a)(2) for collective bargaining with teachers' union and support personnel union

Conservation Commission

The Conservation Commission will conduct Notice of Intent (NOI) hearings for 95 and 105 Sargent Road. The board will also discuss the upcoming Open Space and Recreation Plan public forum and ongoing enforcement orders. A hearing for 100 Hill Codman Road is requested to be continued to April 19, 2023.

• NOI Hearing: 95 & 105 Sargent Road
• NOI Hearing: 100 Hill Codman Road (request to continue to April 19, 2023)
• Discussion of OSRP April 12, 2023 Public Forum
• Enforcement Orders for 199 Middle Road and 1102 Massachusetts Ave
• Correspondence from Keolis regarding MBTA YOP and DEP response to DOT/MBTA

The Commission approved the March 15, 2023 minutes and scheduled a continuation for a Notice of Intent hearing. Members discussed a draft sign design for 95–105 Sargent Road and noted an upcoming public forum for the Open Space and Recreation Plan.

• Approved March 15, 2023 minutes (unanimous)
• Continued hearing for commercial trade shops at 100 Codman Hill Road to April 19, 2023 (unanimous)

Select Board

The Boxborough Select Board is meeting via Zoom. The agenda consists solely of a vote to enter executive session to discuss strategy for negotiations with nonunion personnel (specifically the Chief of Police) and litigation strategy, also regarding the Chief of Police. No other public business is listed.

• Vote to enter executive session for negotiations with nonunion personnel (Chief of Police)
• Executive session to discuss litigation strategy (Chief of Police)
• Possible public votes after returning from executive session

The Select Board met in a non-public executive session to discuss negotiations and litigation strategy regarding the Chief of Police. The Board reviewed agreement terms, property return, and the public statement regarding the acceptance of the resignation.

• Voted to adjourn executive session and enter open session (3-0)

Finance Committee

The Finance Committee will discuss and potentially vote on the FY24 budget and the 2023 Annual Town Meeting warrant. The body will also review projected returns to free cash for FY23 and an update on a Mass Ave. property proposal.

• Possible vote on FY24 Budget
• Possible vote on Reserve Fund Transfer for legal fees of $11,094.88
• Possible vote on Reserve Fund Transfer for library heating bill of $1,430.00
• Possible vote on 2023 Annual Town Meeting warrant
• Report on Mass Ave. property proposal

The Finance Committee approved two requests for funds (RFTs) for legal fees and library heating. The committee also reviewed tuition costs for Nashoba and discussed a $2M land quote on Mass Avenue.

• Approved $11,094.88 for legal expenses (5-0)
• Approved $1,430.00 for library heat (4-1)
• Approved March 21, 2023 minutes (5-0)
• Approved January 7 budget Saturday minutes (4-0-1)
• Approved February 4 capital Saturday minutes (5-0)

Acton-Boxborough Cultural Council

The council is meeting to review a survey on council priorities and plan for upcoming events. The agenda includes updates on the film advisory group and the council website.

• Survey on Council Priorities
• Grant Reception
• Fifer’s Day (Sat 6/17)
• Acton Farmer’s Market
• Boxborough News

The Council approved the March 7, 2023 meeting minutes and the treasurer's report. Members discussed logistics for an upcoming grant reception, the Our World film series, and staffing for Fifer's Day and the Acton Farmer's Market.

• Approved March 7, 2023 meeting minutes (unanimous)
• Approved treasurer's report (unanimous)

Personnel Board

The Boxborough Personnel Board is meeting to discuss updated Fire Department positions, a new or updated Library position, and preparations for Annual Town Meeting, including a finalized Warrant Article 4. They will also receive an HR presentation from the Town Administrator and review the 2023 work plan.

• Discuss updated positions in Fire Department
• Discuss new/updated Library position
• Warrant Article 4 finalized for ATM
• HR presentation from Town Administrator
• Approve minutes of March 6, 2023

The Personnel Board recommended a 2.9% wage adjustment for FY2024 and proposed several amendments to the Personnel Administration Plan. These changes include the creation of a voluntary Sick Leave Bank and updated promotion and vacation policies. The recommendations will be presented for Town approval.

• Recommended 2.9% wage adjustment for FY2024 (3-0)
• Recommended creation of a voluntary Sick Leave Bank (3-0)
• Recommended updated promotion and reclassification pay rules (3-0)
• Recommended removing vacation accrual for per diem and intermittent employees (3-0)
• Deferred approval of March 6, 2023 minutes
• Deferred TA/ATA presentation to May 16
• Deferred 2023 Board Work Plan discussion to May 16

Select Board

The Select Board will meet via Zoom to enter an executive session. The board intends to discuss strategy for nonunion personnel negotiations and litigation.

• Strategy sessions for negotiations with the Chief of Police and DPW Director
• Litigation strategy regarding the Chief of Police

The Select Board met in executive session to discuss personnel and litigation strategies. The Board voted to amend the authority of the Town Administrator and Town Counselor to reach settlement terms with Warren Ryder.

• Approved amendment for Town Administrator and Town Counselor to reach settlement terms with Warren Ryder (4-0)

CASE Collaborative BOD

The CASE Collaborative Board of Directors Negotiation Subcommittee and the Subcommittee of the CASE Professional Association/MTA will meet in person. The agenda includes an executive session to conduct collective bargaining with the teachers' and support personnel unions. No other business is listed.

• Executive session for collective bargaining with teachers' union and support personnel union

Select Board

The Boxborough Select Board is meeting in executive session to review minutes from prior sessions and to conduct strategy or contract negotiations with nonunion personnel, specifically the Chief of Police. No open-session business is scheduled.

• Review of executive session minutes from 3/1/23 and 3/27/23
• Strategy session or contract negotiations with Chief of Police

The Select Board held a non-public session to discuss contract negotiations and a settlement agreement regarding the Chief of Police. The Board aimed to finalize the resignation and settlement payment by April 7.

• Agreed to cancel the open session hearing
• Approved amending the April 3 Executive Session agenda to explore settlement negotiations
• Adjourned the meeting at 6:00 PM (4-0)

Select Board

The Select Board is meeting in executive session to discuss the release of previous meeting minutes. The board will also conduct strategy sessions or contract negotiations regarding the DPW Director and the Chief of Police.

• Review for release of executive session minutes from 1/3/22, 3/1/23, 3/13/23, 3/15/23, 3/17/23, and 3/20/23
• Contract negotiations or strategy session for DPW Director
• Contract negotiations or strategy session for Chief of Police

The Select Board authorized the Town Administrator and Town Counsel to finalize a $135,000 settlement with Warren Ryder by April 7, 2023. The Board also approved several sets of previous executive session minutes and discussed the DPW Director contract.

• Approved $135,000 settlement with Warren Ryder (4-0)
• Approved redacted minutes from 3/15/2023 (4-0)
• Approved minutes from 3/17/2023 as written (4-0)
• Approved amended minutes from 3/20/2023 (4-0)
• Approved redacted and amended minutes from 1/03/2022 (4-0)
• Tabled review of 3/01/2023 minutes (4-0)

Select Board

The Boxborough Select Board will hold a public hearing to consider transferring an alcoholic beverages license. The request is to move the license from J & M Houghton, Inc to Boxboro Liquor Corp.

• Public hearing for liquor license transfer from J & M Houghton, Inc to Boxboro Liquor Corp. at 1233 Massachusetts Avenue

The Select Board approved the 2023 Annual Town Meeting Warrant, including recommendations for the town operating budget and the taking of public roads for Boxborough Meadows. The Board also accepted the resignation of Fire Chief P. Fillebrown and approved several board appointments.

• Approved transfer of liquor license and pledge of license/inventory to Boxboro Liquor Corp (4-0-0)
• Appointed Allan McLean to Personnel Board (4-0-0)
• Appointed Jeanette Kollmann, Michelle Norris, Asya Childers, and Bharti Gudipaty to Public Celebrations & Ceremonies Committee (4-0-0 each)
• Approved special one-day Common Victualler’s and Liquor licenses for Run BXB 5K (4-0-0)
• Accepted resignation of Fire Chief P. Fillebrown (4-0-0)
• Recommended taking of public roads for Boxborough Meadows (4-0-0)
• Recommended Article 5 (Town Operating Budget) and Article 6 (Fire Chief Assessment Center) (4-0-0 each)
• Approved 2023 Annual Town Meeting Warrant (4-0-0)

Select Board

The Select Board will hold a public hearing regarding a liquor license transfer. The board is also taking action on licenses for the Run BXB 5K and finalizing the Annual Town Meeting warrants.

• Public hearing on liquor license transfer from J & M Houghton, Inc to Boxboro Liquor Corp. at 1233 Massachusetts Avenue
• Common Victualler’s and Special One Day Liquor License approvals for Run BXB 5K
• Action on Open, Close, and Final ATM Draft Warrants
• Appointments to the Personnel Board and Public Celebrations & Ceremonies Committee
• Retirement announcement for Fire Chief P. Fillebrown

The Select Board approved the 2023 Annual Town Meeting Warrant, including recommendations for the operating budget and a Fire Chief assessment center. The Board also recommended the taking of public roads for Boxborough Meadows and accepted the resignation of Fire Chief P. Fillebrown.

• Approved liquor license transfer and pledge from J & M Houghton, Inc to Boxboro Liquor Corp (4-0-0)
• Appointed Allan McLean to Personnel Board (4-0-0)
• Appointed Jeanette Kollmann, Michelle Norris, Asya Childers, and Bharti Gudipaty to Public Celebrations & Ceremonies Committee (4-0-0 each)
• Approved one-day Common Victualler’s and Liquor licenses for Run BXB 5K (4-0-0)
• Accepted resignation of Fire Chief P. Fillebrown (4-0-0)
• Recommended the taking of public roads for Boxborough Meadows (4-0-0)
• Recommended Article 5 (Town Operating Budget) and Article 6 (Fire Chief Assessment Center) (4-0-0)
• Approved the 2023 Annual Town Meeting Warrant (4-0-0)

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to review cash flow and stop loss insurance. The body will discuss contract renewals and the selection of a replacement for Borgatti & Harrison.

• Cash flow and stop loss insurance discussion with Cook & Co
• Update on Requests for Proposals for advisory services
• Contract renewal for Cook & Co. Service Representative
• Discussion of replacement for Borgatti & Harrison
• Review of reserve and investment policies

CASE Collaborative BOD

The Board of Directors Negotiation Subcommittee and the CASE Support Staff Union/MTA will meet. The meeting consists of an executive session to conduct collective bargaining with the teachers' union and the support personnel union.

• Collective bargaining sessions with teachers' union
• Collective bargaining sessions with support personnel union

Building Committee

The Boxborough Building Committee will meet to discuss the 700 Mass Ave property and a structural evaluation of the police station. The committee will also review a draft overview and a presentation for the Annual Town Meeting.

• Discussion regarding 700 Mass Ave property
• Structural evaluation of police station
• Review of draft BBC overview
• Presentation for Annual Town Meeting (ATM)

The committee accepted area estimates developed by Context Architecture for police and fire stations. A subcommittee was formed to finalize an overview document with cost data removed for public release. The committee also reviewed a proposal for a fire station site at 700 Mass Ave.

• Approved March 8 meeting minutes (6-0, 2 abstentions)
• Accepted square feet estimates developed by Context Architecture (7-1)
• Approved delegation to Les Fox, Al Murphy, and Bill Litant to finalize and publish the overview document without cost data

Library Board of Trustees

The board met via Zoom to conduct general business. No substantive decisions were made, and the approval of January meeting minutes was deferred to the next meeting.

• Tabled approval of January meeting minutes
• Approved motion to adjourn (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will meet to review previous meeting minutes and correspondence. The board is scheduled to hold a public hearing regarding a special permit for 650 Mass Avenue.

• Public hearing for special permit at 650 Mass Avenue

The Board approved meeting minutes from late 2022 and early 2023. A public hearing regarding a special permit for signage at 650 Mass Avenue was continued to a later date to allow the applicant to submit a complete application.

• Approved Jan. 17, 2023 meeting minutes (7-0-0)
• Approved Feb. 21, 2023 meeting minutes (7-0-0)
• Approved Dec. 6, 2022 meeting minutes (7-0-0)
• Continued 650 Mass Avenue Special Permit public hearing to April 18, 2023 (7-0-0)

Finance Committee

The Finance Committee approved the total town budget and several specific line-item increases for the DPW, vocational school, and fire department. The committee also reviewed presentation slides for the upcoming Annual Town Meeting.

• Approved total budget of $25,892,289 (5-0)
• Approved increase of DPW total salary to $688,856 (5-0)
• Approved $331,790 for Minuteman vocational school budget (5-0)
• Approved $6,000 for fire department replacement chief assessment (5-0)
• Approved March 7 and March 14 minutes as amended (5-0)

Water Resources Committee

The Water Resources Committee will discuss updates regarding the 2023 ATM Warrant and new EPA proposed limits on PFAS MCLs. The body will also review a proposed scope for a workplan RFP and a regionalization study by the MWRA.

• 2023 ATM Warrant updates regarding electric bill surcharge and water line extension consultant
• New EPA proposed limits on PFAS MCLs
• Update on salt shed at 807 Mass Ave
• Proposed scope for workplan RFP
• MWRA regionalization study

The Committee approved the February 21, 2023, meeting minutes. Members discussed PFAS releases, well removal at Harvard Sportsmen’s Club, and a proposed $50,000 appropriation for a water main extension consultant.

• Approved February 21, 2023 meeting minutes (3-0, 1 abstention)

Recreation Commission

The Recreation Commission will meet to approve previous minutes and discuss two specific programs. The agenda includes items regarding Run BXB and the Flerra Summer Playground.

• Run BXB
• Flerra Summer Playground

The commission approved the minutes from the March 2, 2023 meeting. Members discussed planning for the RunBXB event and potential budget use for CPR training, an AED device, and Flerra Summer Playground supplies.

• Approved minutes from 3/2/2023 meeting

Select Board

The meeting scheduled for March 20, 2023, was cancelled. No substantive decisions were recorded.

Select Board

The Select Board will hold an open session followed by an executive session. The executive session includes discussions on negotiations with nonunion personnel and strategy regarding litigation involving Chief of Police Warren Ryder.

• Review and/or approval of executive session minutes from January 3, 2022 to March 3, 2023
• Negotiations with nonunion personnel involving Chief of Police Warren Ryder
• Discussion of litigation strategy involving Chief of Police Warren Ryder

Select Board

The Select Board is meeting in executive session to discuss personnel and legal strategies. The session focuses on negotiations and litigation related to the Chief of Police.

• Strategy session for negotiations with nonunion personnel (Chief of Police)
• Discussion of strategy regarding collective bargaining or litigation (Chief of Police)

The Select Board authorized the Town Administrator and Town Counsel to negotiate a settlement with the Chief of Police. The Board also extended a hearing for Warren Ryder by two weeks and canceled the hearing scheduled for March 20.

• Authorized Town Administrator and Town Counsel to negotiate settlement up to $120K (3-0)
• Extended hearing for Warren Ryder by two weeks
• Canceled hearing scheduled for March 20
• Moved executive session to virtual for Monday

CASE Collaborative BOD

The Board of Directors Negotiation Subcommittee and the CASE Professional Association/MTA Subcommittee are meeting. The session is scheduled as an executive session to conduct collective bargaining with the teachers' union and the support personnel union.

• Collective bargaining sessions with the teachers' union
• Collective bargaining sessions with the support personnel union

Well-Being Committee

The Well-Being Committee is meeting to discuss the use of ARPA funds for DVSN funding. The body will also receive updates regarding the CSC and the Boxborough Bee/Boxborough News.

• Discussion on whether ARPA funds can be used for DVSN funding
• CSC update
• Boxborough Bee / Boxborough News update
• Approval of February meeting minutes

The Well-Being Committee approved a conditional donation to the Domestic Violence and Service Network using BEAP/ARPA funds. The committee also agreed to cover a potential $4,500 shortfall in the BRAP rental assistance program using BEAP funds if necessary.

• Approved up to $8,250 from BEAP/ARPA funds for Domestic Violence and Service Network (conditional on no other funding sources)
• Agreed to transfer BEAP funds to cover a potential $4,500 BRAP rental assistance shortfall if necessary
• Approved meeting minutes

North Central Climate Change Coalition

The coalition will review minutes and MOU reports including summaries from Chief Hoffer and Sec. Jones. Discussion topics include resiliency job descriptions, utility challenges for energy delivery, and climate partner yard signs.

• Review of MOU reports from Chief Hoffer and Sec. Jones
• Discussion of Resiliency/Climate Job Description/qualifications
• Discussion of Utility Challenges for energy delivery
• Discussion of Climate Partners Yard Signs

Conservation Commission

The Boxborough Conservation Commission will meet to review minutes, hear committee reports, and discuss ongoing enforcement orders and land management. A public hearing is scheduled for a Notice of Intent at 352 Hill Road, and updates will be provided on the Sargent Road conservation restriction and trails.

• NOI hearing for 352 Hill Road at 8:00 PM
• Update on 95 & 105 Sargent Road conservation restriction and trails
• Ongoing enforcement orders for 199 Middle Road and 1102 Massachusetts Ave.
• Invasives management discussion
• Correspondence re: MassDOT/MBTA exempt work on rail line

The Commission issued an Order of Conditions for a Title 5 compliant septic system at 352 Hill Road, adding a restriction against sheds in the buffer zone. Members also reviewed the Boxborough 2030 Master Plan and proposed trails for Sargent Road.

• Approved minutes of March 1, 2023 (6-0)
• Approved Order of Conditions for septic system replacement at 352 Hill Road (unanimous)

Select Board

The Select Board is meeting in executive session to discuss labor strategy and personnel contracts. The board will also review previous executive session minutes for potential release.

• Collective bargaining strategy regarding Fire personnel
• Contract negotiations with the DPW Director
• Contract negotiations with the Treasurer/Tax Collector
• Review of executive session minutes from 11 separate dates between 5/23/22 and 3/1/23

The Select Board determined salary caps for the DPW Director contract and voted on the release of multiple executive session minutes from 2022 and 2023. The Board also received updates on the Treasurer/Collector hiring process and Fire Union negotiations.

• Set DPW Director salary ranges at $130K (Year 1), $135K (Year 2), and $140K (Year 3)
• Approved release of May 23, 2022 minutes (3-0)
• Approved not releasing May 31, 2022 minutes (3-0)
• Approved redacted release of June 6, 2022 minutes (3-0)
• Approved release of amended June 13, 2022 minutes (3-0)
• Approved not releasing amended June 22, 2022 minutes (3-0)
• Approved redacted release of June 27, 2022 minutes (3-0)
• Approved redacted release of Dec 12 and Dec 28, 2022 minutes (4-0)