Boxborough public meetings in 2024

Acton-Boxborough Cultural Council

The Acton Boxborough Cultural Council will review meeting minutes from December 17, hear a treasurer's report, and receive an update from the film advisory group. The main business is discussing the 2024-2025 grant cycle, including application reviews and upcoming deadlines.

• Review/approve meeting minutes from 12/17/2024
• Treasurer's report on finances
• Film advisory group update
• Discussion of 2024-2025 grant cycle timeline and application reviews
• Next meeting schedule pending application status

Fire Station Building Committee

The Fire Station Building Committee will discuss updates on property assessments for two potential sites (502 Mass Ave and 72 Stow Rd), review a firehouse layout near the police station with dual access, and consider Special Town Meeting calendar and warrant article language. The committee will also review the budget, approve invoices, and discuss public outreach. No final decisions are anticipated on these discussion items.

• Property assessment updates for 502 Mass Ave and 72 Stow Rd
• Review of firehouse layout near police station and dual access
• Discussion on Special Town Meeting target calendar and warrant article language
• Budget review and invoice approval
• Public outreach update

The committee discussed that the 502 Mass Ave site may be unbuildable due to wetland and riverfront constraints, and agreed to hold off spending on swing space design. They also reviewed site selection criteria, warrant article language, and approved invoices and minutes. No final site decision was made; the committee plans to decide by January 23.

• Approved $27,632.13 in vendor invoices (7-0)
• Approved December 5, 2024 meeting minutes (7-0)
• Agreed to hold off on swing space design study (~$45,000)
• Agreed to bring 502 Mass Ave concerns to Conservation Commission
• Agreed to vote on warrant article language on January 23
• Agreed to meet January 9 and 23, February 13 and 27

Capital Committee

The Capital Committee will review department head and chair inputs for the FY26 Capital Plan. The body will also discuss the long-term Capital Plan, preparations for Capital Saturday, and a Special Town Meeting.

• Review of FY26 Capital Plan inputs
• Discussion of long-term Capital Plan
• Planning for Capital Saturday
• Discussion regarding a Special Town Meeting

The Boxborough Capital Committee reviewed the FY26 capital plan, approving the November minutes and adjourning. They removed the Wingspan Mower ($115K) and police cruiser ($80K) from the plan because they will be funded with ARPA. The committee discussed various department requests, assigned follow-up actions, and recommended pushing the Steel Farm parking lot/driveway request ($60K) to the future and changing the Land Purchase from $1.5M to $1.2M, moving it to FY2027.

• Approved November 12, 2024 meeting minutes (4-0)
• Removed Wingspan Mower ($115K) from FY26 plan (ARPA-funded)
• Removed Police cruiser ($80K) from FY26 plan (ARPA-funded)
• Recommended pushing Steel Farm Parking Lot and Driveway request ($60K) to future
• Recommended changing Land Purchase from $1.5M to $1.2M and moving to FY2027
• Adjourned meeting (4-0)

Historical Commission

The Boxborough Historical Commission will discuss historic sign installations and issues, including the Steele Farm icehouse renovation where the contractor discarded original historic signs but promised to replace them. Other topics include the Alfred Cobleigh house demo delay list, support for Town Center Visioning and C.R.E.W. planning studies, and Patriots Day 250 celebrations.

• Contractor discarded historic signs during Steele Farm icehouse renovation; promises to replace them
• Historic signs installed at Depot/Luther Blanchard homesite and 409 Liberty Square Rd; Cynthia Krusen has height/placement issues with the Depot sign
• Alfred Cobleigh house (c. 1926) remains on demo delay list; new vendor in Littleton selected and delivered sign
• Commission members to support Town Center Visioning and C.R.E.W. (Carbon Reduction for Earth’s Wellbeing) planning studies
• Search for new members and discussion of Patriots Day 250 celebrations

3A Advisory Group

The 3A Advisory Group, jointly with the Planning Board, will meet with the Town's consultant. They will recap mapping results, discuss a survey tool, and schedule January meetings. A key goal is setting a target date to deliver alternative districts to the Planning Board.

• Recap mapping event results and review themes
• Discuss survey tool implementation to provide greater data
• Schedule January meetings and set target date for alternative districts

Conservation Commission

The Boxborough Conservation Commission will hold continued hearings on Notices of Intent for properties at 493 Massachusetts Ave, 340 Codman Hill Rd, and 79 Meadow Lane, the last with a request to continue. A new hearing for a Request for Determination of Applicability at 502 Massachusetts Ave is also scheduled. The commission will consider approving minutes from Nov. 20, 2024, and a Certificate of Compliance for 226 Mass Ave. Committee reports and updates on Perkins Woods and regulatory reviews are also on the agenda.

• Hearing: Request for Determination of Applicability at 502 Massachusetts Ave
• Continued hearing: Notice of Intent (113-592) at 493 Massachusetts Ave
• Continued hearing: Notice of Intent (113-591) at 340 Codman Hill Rd
• Continued hearing: Notice of Intent (113-590) at 79 Meadow Lane – request to continue
• Approval of Certificate of Compliance for 226 Mass Ave (113-587)

The Boxborough Conservation Commission approved a Certificate of Compliance for 226 Massachusetts Avenue, issued a negative Determination of Applicability for test pits at 502 Massachusetts Avenue, and continued three hearings on Notices of Intent to January 15, 2025. All votes were unanimous.

• Approved minutes of Nov. 20, 2024 (unanimous)
• Issued Certificate of Compliance 113-587 at 226 Massachusetts Avenue (unanimous)
• Closed hearing and issued negative Determination of Applicability for test pits at 502 Massachusetts Avenue, with condition to receive test results (unanimous)
• Continued hearing on playground replacement at Blanchard Memorial School to Jan. 15, 2025 (unanimous)
• Continued hearing on storage buildings at 340 Codman Hill Road to Jan. 15, 2025 (unanimous)
• Continued hearing on driveway construction at 79 Meadow Lane to Jan. 15, 2025 (unanimous)

Water Resources Committee

The Water Resources Committee will receive a report on Task 1 of the Water Resource Plan and discuss priorities for Task 2. The committee will also review the status of the LWD water line project and the Mass Ave utility bay plans.

• Water Resource Plan Task 1 report from Emily DiFranco, Weston and Sampson
• Discussion of Task 2 scope and amendment for the Water Resource Plan
• Status update on Mass Ave utility bay plans for the LWD water line project
• Planning for a water line public forum on January 15, 2025
• Boxborough 2030 Master Plan update

The Boxborough Water Resources Committee met on December 17, 2024, and approved the minutes from its November 19 and December 3 meetings, both by 6-0 roll call votes. The committee also received updates on the Littleton Water Department water line project, noting that construction has started in Littleton and that a public forum is scheduled for January 15, 2025. No other substantive decisions were made; the meeting was largely informational and procedural.

• Approved November 19, 2024 minutes as amended (6-0)
• Approved December 3, 2024 draft minutes as read (6-0)
• Adjourned meeting at 9:04 PM (6-0)

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will hold a virtual meeting to discuss regular business including approval of previous meeting minutes and a treasurer's report. Under new business, the council will review the timeline for the 2024-2025 grant cycle and discuss grant application reviews. The next meeting schedule will depend on the state of applications.

• Review and approve meeting minutes from 12/10/2024
• Treasurer's report
• Film advisory group update
• Grant Cycle 2024-2025 timeline: opened Sept 1, closed Oct 16, annual report due Jan 16, 2025
• Grant application reviews

The Acton-Boxborough Cultural Council voted on 17 grant applications for the 2024-2025 cycle, approving 10 grants totaling $3,275 and denying 7. All votes were unanimous. The council also approved the December 10 meeting minutes and adjourned.

• Approved grant FY25-LCC-92253 for $150
• Approved grant FY25-LCC-102944 for $200
• Approved grant FY25-LCC-102694 for $425
• Approved grant FY25-LCC-88369 for $400
• Approved grant FY25-LCC-102610 for $200
• Approved grant FY25-LCC-101276 (amount not specified)
• Approved grant FY25-LCC-94920 for $200
• Denied grant FY25-LCC-93541

Finance Committee

The Boxborough Finance Committee will discuss the first pass of the FY26 budget at a high level, review a Reserve Fund Transfer (RFT) and Special Town Meeting warrant articles for 2025, and get an update on the FY25 budget dashboard. The meeting also includes a discussion on the Boxborough Leadership Forum.

• Reserve Fund Transfer (RFT) discussion; prior transfer of $16,533 for Library sprinkler pump noted
• FY26 budget first-pass high-level review
• Special Town Meeting (STM) 2025 warrant articles
• Update on FY25 budget dashboard and ClearGov compatibility
• Discussion on Boxborough Leadership Forum

The Boxborough Finance Committee approved several funding requests and set budget direction for FY26, including a 5% goal for the town side as voted by the Select Board. They approved an OPEB audit RFT for $3,700, a Mass Energize fee of $300, and supported three Special Town Meeting warrant articles funded by free cash. The committee also discussed the upcoming fire station project and budget Saturday scheduled for January 4.

• Approved amended minutes of December 3 (6-0)
• Approved RFT for OPEB audit at $3,700 (6-0)
• Approved RFT for Mass Energize at $300 (5-1)
• Supported STM Article 2 (mower purchase) with free cash (6-0)
• Supported STM Article 3 (funding source) with free cash (6-0)
• Supported STM Article 5 (real estate tax reimbursement) with free cash (6-0)
• Approved adjournment (6-0)

Recreation Commission

The Recreation Commission will hold a virtual meeting to approve November minutes and receive updates on basketball registration, Liberty, Flerra Community Preservation Committee plans, Winterfest, Run BXB, and Tae Kwon Do. No votes on ordinances or fee changes are scheduled.

• Approve November meeting minutes
• Basketball registration update
• Liberty updates
• CPC future plans for Flerra
• Winterfest update

The Boxborough Recreation Commission approved the November meeting minutes (5-0) and discussed updates on the basketball program, Liberty courts, and the new coordinator role. They also made plans for the upcoming Winterfest event on January 25, 2025, including vendor confirmations and volunteer coordination.

• Approved November meeting minutes (5-0)
• Scheduled basketball program for grades 5-6 from Jan 8 to Feb 12, 2025
• Planned to open Liberty tennis and pickleball courts in spring
• Coordinated with DPW to move tables at Liberty
• Confirmed Winterfest vendors and donations
• Agreed to sponsor MART for Winterfest at a cost of $200
• Deferred CPC future plans to fall
• Adjourned meeting at 9:04 PM

Acton Health Insurance Trust

The Acton Health Insurance Trust is meeting to handle routine procedural business, including approval of prior meeting minutes, a treasurer's report, and a cash flow report. No major decisions or notable proposals are on the agenda.

• Approval of minutes from previous meeting
• Treasurer’s report
• Cash flow report from GBS

MART Advisory Committee

The MART Advisory Committee will meet to approve minutes, discuss the CFO's resignation, and vote on a FY25 Cost of Living Adjustment (COLA) recommendation. The board will also consider proposed revisions to MART by-laws and receive updates on financial forecasts, litigation, and MassDOT grant-funded projects. Operational updates include ridership data comparisons and taxi-livery project progress.

• Vote on FY25 Cost of Living Adjustment (COLA) recommendation
• Proposed revisions to MART By-Laws requiring board approval
• SFY25 Four Month Financial Update and Full Year Financial Projection
• SFY26 Financial Forecast for projected state and federal funding
• Update on successful litigation regarding North Leominster civil suit

MART Finance Committee

The MART Finance and Audit Committee will discuss the resignation of CFO James Sluss, review financial updates for FY2025, and consider a recommendation on the FY2025 Cost of Living Adjustment for the Advisory Board.

• CFO James Sluss resignation
• FY2025 four-month financial update and full-year projection
• FY2026 projected federal and state funding
• FY2025 Cost of Living Adjustment review and recommendation to Advisory Board
• Approval of September 23, 2024 meeting minutes

Select Board

The Select Board will hold a joint meeting with the Planning Board to review the Master Plan Annual Update. Members will discuss the FY26 Budget Overview and a draft warrant for a Special Town Meeting.

• FY26 Budget Overview presentation and possible vote
• Special Town Meeting (STM) Draft Warrant discussion and possible vote
• Assignment of Board members to STM warrant article recommendation summaries
• Appointment of John Connor to the Capital Committee
• Resignation of Antony Newton from the Capital Committee

The Select Board approved a level-service budget policy for FY26, with minor enhancements, within the Finance Committee's recommended 5% increase. The board also recommended several Special Town Meeting warrant articles, including a Community Preservation Fund accounting error correction, supplemental OPEB funding, prudent investment, and Taylor Farm Road parcel acceptance, while tabling others. Additionally, the board accepted a resignation and made an appointment to the Capital Committee.

• Approved FY26 budget policy guidance of level services with minor enhancements (5-0)
• Recommended STM Article 1: Community Preservation Fund Accounting Error Correction (5-0)
• Recommended STM Article 3: Supplemental OPEB Funding (4-0-1, Chair abstaining)
• Recommended STM Article 4: Prudent Investment (5-0)
• Recommended STM Article 5: Taylor Farm Road Parcel One Road Acceptance, subject to funding source (4-1)
• Tabled recommendation for STM Article 2: DPW Field Mower until cost and funding known
• Accepted resignation of Antony Newton from Capital Committee (5-0)
• Appointed John Connor to Capital Committee as Finance Committee representative, term ending June 30, 2027 (5-0)

Finance Committee

The Finance Committee agenda consists only of a quorum notice indicating that members may be present at the Select Board meeting. No specific financial items are listed for discussion or decision.

• No specific items on agenda; only quorum notice.

Council on Aging

The Council on Aging Board will meet to discuss a proposal for a Senior Support Squad and the future of the Buzz newsletter. The board is also considering the appointment of Santosh Verma as vice chair.

• Senior Support Squad proposal by Brenda Martinez
• Proposal to select Santosh Verma as vice chair
• Discussion on Buzz newsletter production and distribution

The Boxborough Council on Aging unanimously elected Santosh Verma as Vice Chair and Karen Johnson as a board member. The board also discussed a proposed Senior Support Squad and reviewed recent program attendance and cancellations.

• Elected Santosh Verma as COA Board Vice Chair (unanimous)
• Elected Karen Johnson as a Board member (unanimous)
• Accepted November 24, 2024 minutes as submitted

Planning Board

The Boxborough Planning Board will conduct a public hearing to review a site plan and alternate access application from Astro Crane to construct two industrial storage buildings at 340 Codman Hill Road. The board will also hold hearings on two zoning bylaw amendments: one making grammatical corrections and another adding Hazardous Waste to Article 6.3.3. Additionally, the board will attend a joint meeting with the Select Board for the annual Master Plan update and hear public comment.

• Public hearing for site plan review and stormwater compliance for two industrial storage buildings at 340 Codman Hill Road, applicant Astro Crane
• Public hearing for special permit for alternate access from 330 Codman Hill Road for Astro Crane
• Public hearing to amend Zoning Bylaw with grammatical and non-substantive changes across Articles I–IX
• Public hearing to amend Article 6.3.3 to include Hazardous Waste
• Joint meeting with Select Board for Master Plan annual update

The Boxborough Planning Board continued the public hearings for the 340 Codman Hill Road site plan review and alternate access special permit to January 6, 2025, with no votes taken. The board also recommended a zoning bylaw amendment to include hazardous waste in Article 6.3.3, and approved placeholders for future zoning revisions. The meeting was largely procedural, with no final decisions on the main site plan application.

• Continued 340 Codman Hill Rd site plan and alternate access hearings to Jan 6, 2025 (5-0)
• Recommended zoning bylaw amendment adding hazardous waste to Article 6.3.3 (5-0)
• Approved placeholder for Section 2.3 Special Permits revisions (5-0)
• Approved placeholder for Section 8.1.5 Aquifer Protection District revisions (5-0)
• Failed to keep placeholder for Section 6.2.3 Multiple Buildings on One Lot revisions (2-3)
• Approved minutes of Dec 2, 2024 as amended (5-0)

Sustainability Committee

The Boxborough Sustainability Committee will meet to discuss updates on the fire station project, waste reduction efforts, and the Energize Boxborough initiative. The committee will also review website revamp plans and Master Plan action items. Previous meeting minutes will be accepted.

• Fire station updates and planning discussion
• Waste reduction updates
• Energize Boxborough updates
• Website revamp discussion
• Master Plan action items and accountability

The Boxborough Sustainability Committee approved seeking additional funding to renew its MassEnergize membership for 2025, with Chair Davies to formally request $300 from the town manager. The committee also discussed waste reduction efforts, including a potential swap shed warrant article and a Tufts student climate action plan, but postponed a decision on a raffle to increase survey participation. No other formal votes were taken.

• Approved seeking additional funding to renew MassEnergize membership for 2025
• Approved November 2024 meeting minutes
• Postponed decision on raffle to increase waste survey participation

Cemetery Commission

The Boxborough Cemetery Commission is meeting for a routine session with no specific action items listed on the agenda. The commission will review minutes, hear public participation, discuss grounds and vegetation issues, review rules and policies, and consider maps and plans. The meeting is scheduled for December 12, 2024, at 10:00 AM in the Grange Room of Town Hall.

• Review and approve minutes from previous meetings
• Public participation and communications
• Vegetation, grounds, or structure issues
• Rules and Regulations, Policies discussion
• Maps/Plans/Lists review

Board of Health

The Board of Health will discuss a complaint regarding Hill Rd and consider a deed restriction at 89 Robinson Rd. They will also review drinking water reports from several locations and vote on a $7,406.09 invoice from Nashoba Associated Board of Health.

• Discussion of Hill Rd complaint and letter to property owner
• Consideration of deed restriction at 89 Robinson Rd
• Review of drinking water reports for Sweeney Drywall, Codman Hill Condos, Campanelli Business Park, 629 Mass Ave., and 1414 Mass Ave.
• Invoice for signature: Nashoba Associated Board of Health Invoice 2025-148 for $7,406.09 due 1/1/2025

The Board of Health addressed a complaint about 1113 Hill Rd, noting a site visit found materials but no odor or animals. The trustee agreed to an inspection, which will be scheduled and reported at the February meeting. The board also discussed a deed restriction for 89 Robinson Rd and postponed sewage regulation changes to the next meeting.

• Scheduled inspection of 1113 Hill Rd property, report due at February meeting
• Directed applicant at 89 Robinson Rd to attend next meeting to discuss basement finish and sewage capacity
• Postponed action on revised sewage disposal regulations to next meeting
• Approved meeting minutes from 11/13/24
• Approved Nashoba Associated Boards of Health invoice for $7,406.09

Board of Health

This regional health board will approve past meeting minutes, receive financial and grant updates, and hear quarterly reports on community and environmental health. A discussion of the FY26 budget plan for environmental and community health is also on the agenda. No specific votes or dollar amounts are listed.

• Approval of minutes from 3/28/24, 6/28/24, and 9/26/24
• Public Health Excellence Grant update
• Pension fund update
• FY26 Budget Plan for Environmental and Community Health
• Quarterly reports on community and environmental health

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is meeting to review grant applications for the 2024-2025 cycle. The body will also receive a report from the film advisory group and a treasurer's report.

• Review of 2024-2025 grant applications
• Film advisory group update
• Treasurer's report

Planning Board

The Boxborough Planning Board will immediately adjourn to executive session with the Zoning Board of Appeals to discuss litigation strategy concerning 984 Massachusetts Avenue, 996 Massachusetts Avenue, and 38 Sara's Way, citing that open discussion would harm the town's legal position. The board will not return to open session.

• Executive session for litigation strategy with Zoning Board of Appeals
• Properties involved: 984 Massachusetts Avenue, 996 Massachusetts Avenue, 38 Sara's Way
• No public session following executive session

Personnel Board

The Boxborough Personnel Board will discuss and consider adopting an updated employee handbook, review the status of job description harmonization, and elect a new chair for 2025. The board will also discuss a draft annual town report and prepare for the May 2025 Annual Town Meeting, including a recommendation for the 2026 Cost of Living Adjustment (COLA).

• Discuss and consider adoption of Employee Handbook update
• Review status of job description harmonization effort
• Elect new Personnel Board Chair for 2025
• Discuss 2026 COLA recommendation for Annual Town Meeting
• Review draft Annual Town Report

Agricultural Commission

This is a regular monthly meeting of the Boxborough Agricultural Commission. The agenda includes review of minutes, public participation, correspondence, and updates on local agricultural developments, community and conservation district events, and Perkins Woods. No votes on specific projects or funding are listed.

• Perkins Woods updates and possible actions
• Local agricultural developments discussion
• Community/conservation district events and projects
• Public participation period
• Next meeting date scheduling

Middlesex Conservation District Annual Meeting

The Middlesex Conservation District will hold its annual meeting to report on activities and finances since the last meeting and to elect supervisors. Dr. Doug Tallamy will give a virtual presentation. The meeting is open to all residents and land occupiers in Middlesex County.

• Election of supervisors for the Middlesex Conservation District
• Full report of activities and financial affairs since last annual meeting
• Virtual presentation by Dr. Doug Tallamy, author of Nature’s Best Hope

Select Board

The Select Board will decide on the spring 2025 election calendar and whether to opt-out of mail-in ballots for local elections. The board will also vote on the Hagar cell tower lease renewal and various business license renewals. Additionally, members will discuss the FY25 Special Town Meeting and FY26 Annual Town Meeting warrants.

• Vote on opting-out of mail-in ballots for 2025 local elections
• Approval of the Hagar cell tower lease renewal
• Closing of the FY26 Annual Town Meeting Warrant for May 12, 2025
• Alcohol license renewals for Boxboro Regency Hotel, Craft Food Halls, Oscar's Burritos, Flaming Market, and Liquor World
• Vehicle dealer license renewals for URAL of New England, CBK Automotive Repair, and DRW Motorsports

The Boxborough Select Board approved multiple 2025 license renewals for alcohol, common victualer, public entertainment, and vehicle dealers, along with a five-year cell tower lease extension with SBA Communications. The board also accepted a $2,000 donation, approved the spring 2025 election calendar, and closed the FY26 Annual Town Meeting Warrant. No action was taken on opting out of mail-in ballots for local elections.

• Approved $2,000 donation from Boxborough Minutemen Company (5-0)
• Approved spring 2025 election calendar (5-0)
• Approved SBA Communications cell tower lease renewal for 5 years with renewal options (5-0)
• Closed FY26 Annual Town Meeting Warrant (5-0)
• Approved 2025 alcohol license renewals for 4 businesses (5-0)
• Approved 2025 alcohol license renewal for Boxborough Regency contingent on fire inspection (5-0)
• Approved 2025 common victualer license renewals for 4 businesses (5-0)
• Approved 2025 vehicle dealer license renewals (5-0)

Fire Station Building Committee

The Fire Station Building Committee will hear updates on property assessments for 502 Mass Ave and 72 Stow Rd, review the proposed layout of the new fire house near the police station with dual access, and evaluate Phase II matrix weighting. They will also discuss the 2024 annual town report and public outreach efforts. Public input is invited at the start and end of the meeting.

• Updates on property assessment status for 502 Mass Ave and 72 Stow Rd
• Review of fire house layout near police station and dual access
• Review of Phase II Matrix weighting
• Discussion of 2024 annual town report
• Public outreach update

The Fire Station Building Committee reviewed and revised the Phase II Matrix weighting for evaluating potential fire station sites. They adjusted weights for several categories, removed two categories, and approved minutes from previous meetings. No final site selection was made.

• Adjusted Phase II Matrix weights: Sustainability set to 8, Well Water to 5, Geotech Survey-Borings to 7, Abutter Impact Construction to 5, Abutter Impact Operation to 9, Supports Fire Department Program to 10, Conceptual Estimated Total Cost to 10, Special Site Conditions to 5, Zoning to 5, Communications to 2
• Removed Community Support and Abatement/Demo Existing Buildings categories from Phase II Matrix
• Approved November 7, 2024 meeting minutes as amended (7-0)
• Approved November 21, 2024 meeting minutes as amended (6-0-1, Sundaram abstaining)

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will review and discuss the 2024-2025 grant cycle timeline and conduct grant application reviews. The meeting includes regular business items such as public comments, approval of previous minutes, treasurer's report, and a film advisory group update. No specific grant awards or dollar amounts are mentioned in the agenda.

• Review/approve meeting minutes from 11/19/2024
• Treasurer's report
• Film advisory group update
• Grant cycle 2024-2025 timeline and application reviews

Community Preservation Committee

The Community Preservation Committee will hold a public hearing to consider three funding applications: the Boxborough Rental Assistance Program ($69,000), the Conservation Trust Fund ($10,000), and Cemetery Restoration ($9,500). The committee will also review updated financial worksheets, discuss recommending articles for the May 2025 town meeting warrant, and approve minutes from previous meetings.

• Public hearing for Boxborough Rental Assistance Program (BRAP) - $69,000
• Public hearing for Conservation Trust Fund - $10,000
• Public hearing for Cemetery Restoration - $9,500
• Review and possible votes on CPC recommendations for May 2025 town meeting warrant articles
• Approval of public notice invoice(s) for the hearing

The Community Preservation Committee held a public hearing and voted to recommend three FY2026 Community Preservation Act funding articles for the May 2025 Town Meeting warrant: $69,000 for the Boxborough Rental Assistance Program, $10,000 for the Conservation Trust Fund, and $9,500 for Cemetery Restoration. All articles passed unanimously, with one abstention on the cemetery article. The committee also approved minutes and invoices for legal notices.

• Approved FY2026 warrant article for $69,000 Boxborough Rental Assistance Program (unanimous)
• Approved FY2026 warrant article for $10,000 Conservation Trust Fund (unanimous)
• Approved FY2026 warrant article for $9,500 Cemetery Restoration (6-0, 1 abstention)
• Closed public hearing on FY2026 CPA applications (unanimous)
• Approved minutes for November 7 and November 14, 2024 meetings (unanimous)
• Approved two $120 invoices for legal notice publication (unanimous)

Economic Development Committee

The Economic Development Committee will hold a public hearing regarding a grant application for Colonial Figure Skating Club, Inc. The body will also discuss the Economic Development Plan, Masterplan updates, and Massachusetts Avenue zoning.

• Public hearing for Colonial Figure Skating Club, Inc. seeking $12,071 in grant funding
• Grant contracts for approval for Two Friends Chocolate
• Grant contracts for approval for Thinking Flower
• Discussion of Massachusetts Avenue Zoning
• Review of Economic Development Plan and Masterplan Update

The Economic Development Committee accepted the withdrawal of the Colonial Figure Skating Club's grant application after the applicant's executive director resigned and the interim director withdrew it. The committee also approved contracts for Two Friends Chocolate and Thinking Flower Coffee Shop, and requested a placeholder for a Mass Ave zoning article on the 2025 ATM warrant.

• Approved November 21 meeting minutes as amended (4-0)
• Accepted withdrawal of Colonial Figure Skating Club grant application (4-0)
• Requested placeholder for Mass Ave zoning article on 2025 ATM warrant (4-0)
• Approved Alpha Cars contract with extension to April 2025 (4-0)
• Approved up to $50 for oversized check printing (4-0)
• Approved Two Friends Chocolate contract and authorized chair to sign (4-0)
• Approved Thinking Flower Coffee Shop contract as amended, requiring 3-year lease (4-0)

Well-Being Committee

The Well-Being Committee will meet to approve previous minutes and receive updates on several initiatives. Discussions include reports from the Nashoba Associated Board of Health and the CSC.

• Update from Jenna of Nashoba Associated Board of Health
• CSC update
• Warrants update
• Movement series update

The committee approved the November minutes and set dates for the movement series. Ami Scheen was promoted to Recreation Coordinator after no satisfactory candidate was found, with her administrative assistant hours reassigned; these changes are temporary pending Annual Town Meeting approval. The committee discussed warrant articles for the redistribution of hours and increased hours for Wendy Trinks, and discussed the continuation of BEAP with ATM funding.

• Approved revised November minutes (unanimous)
• Set movement series dates: Jan 25, Feb 1, Feb 8, Feb 15, 2025 at Sargent Library
• Promoted Ami Scheen to Recreation Coordinator (temporary)
• Reassigned Scheen's Administrative Assistant hours (temporary)
• Discussed warrant articles for official approval of hour redistribution and increased hours for Trinks

Fire Station Building Committee

This meeting is a listening session by the Fire Station Building Committee, with a possible quorum present. No specific agenda items or decisions are listed; it is a procedural public forum.

Fire Station Building Committee

The Fire Station Building Committee is holding a listening session to gather public input on the fire station project. No specific decisions or votes are scheduled; the meeting is entirely a public forum.

• Public listening session for the Fire Station Building Committee

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet in person to approve prior minutes from October and November, hear the director's report on budget and expenditures, and discuss and vote on the library holiday closing policy. The agenda also includes an item on the FY26 budget, specifically the director's salary increase, and confirmation of future meeting dates.

• Approve October and November meeting minutes
• Budget and expenditure updates from the director
• Discussion and vote on library holiday closing policy
• FY26 budget item: director's salary increase
• Confirm next meetings: January 8, 2025 (Zoom) and subsequent first Wednesdays

Finance Committee

The Finance Committee will review budget updates for fiscal years 2025 and 2026. The meeting includes discussions on the debt schedule, FY24 revenues, and a response to the 2024 Master Plan Progress Report.

• Reserve Fund Transfer (RFT)
• FY25 Budget Dashboard and ClearGov compatibility
• FY24 Revenues and Debt Schedule
• FY26 Budget updates
• Response to 2024 Master Plan Progress Report

Water Resources Committee

The Water Resources Committee will review revisions to the Water Resource Plan, including additional ARPA funds and potential expansion of scope for Phase 1. They may vote to authorize the Chair to work with consulting firm Weston and Sampson to finalize the expanded scope and use of available funds.

• Revision of the Water Resource Plan
• Additional ARPA funds available for the plan
• Discussion of priorities and potential expansion of scope for Phase 1
• Move to authorize Chair and designees to work with Weston and Sampson to finalize expanded scope and use of funds

Planning Board

The Planning Board will conduct a public hearing on proposed grammatical and non-substantive corrections to the Zoning Bylaw Articles I through IX. The board will also discuss administrative business, committee reports, a private common driveway concept on Cobleigh Road, and a bond release request for Sara's Way.

• Public hearing on Zoning Bylaw Amendment – grammatical and cleanup changes to Articles I–IX
• Private Common Driveway Concept – Cobleigh Road
• Request for Bond Release – Sara's Way
• Master Plan Update and Request
• MBTA Communities / 3A Advisory Update

Affordable Housing Trust

The Boxborough Affordable Housing Trust will review its financials, annual report, and the status of the Stow Road property. The board will also discuss possible appropriations requests from the Housing Board, including supplemental funding for the BHB BRAP program and a potential price increase for the Boxborough Meadows roofing project. No votes are scheduled; all items are for discussion.

• Update on BAHT current balance and spending summary
• Status of Stow Road property
• Potential supplemental funding for BHB BRAP
• Boxborough Meadows roofing project – possible contract price increase
• Future meeting schedule and venue

MassDOT

MassDOT is holding a public information meeting to discuss a bridge replacement project. The session will cover design-build refinements and the impact on roadway users.

• Discussion of design-build refinements
• Review of effects on roadway users

Planning Board

The Boxborough Planning Board is holding a joint meeting where a quorum may be present at the MassDOT Public Information Meeting on the I-495 / Route 111 Bridge Replacement. No other business is listed on the agenda.

• MassDOT Public Information Meeting on I-495 / Route 111 Bridge Replacement

Conservation Commission

The Conservation Commission is scheduled to attend a MassDOT Public Information Meeting. The discussion will focus on the I-495 / Route 111 Bridge Replacement.

• MassDOT Public Information Meeting on the I-495 / Route 111 Bridge Replacement

Select Board

The Select Board is scheduled to attend a public information meeting hosted by MassDOT. The session focuses on a bridge replacement project.

• MassDOT Bridge Replacement information meeting

Select Board

The Select Board is meeting jointly with a MassDOT public information session about a bridge replacement project. No other business is listed on the agenda.

• MassDOT Bridge Replacement Information Meeting at 6:30 PM
• Possible quorum of Select Board attending

Select Board

The Boxborough Fire Station Building Committee will possibly attend a MassDOT Public Information Meeting on a bridge replacement project. The meeting is scheduled for November 26, 2024, at 6:30 PM via Zoom and in person at Town Hall. No other decisions or discussions are listed on the agenda.

• A quorum of the Fire Station Building Committee may attend the MassDOT Bridge Replacement Public Information Meeting

Select Board

The Boxborough Select Board will meet on November 25, 2024, at 7:00 PM in the Town Hall Grange Room. They are scheduled to take actions including authorizing a $1,132,000 Bond Anticipation Note, possibly rescheduling the Special Town Meeting, extending the Town Administrator's performance evaluation, and closing the Special Town Meeting warrant. The meeting also includes public input, approval of minutes, and reports.

• Authorize $1,132,000 Bond Anticipation Note (BAN)
• Possible reschedule of Special Town Meeting (STM)
• Town Administrator's annual performance evaluation extension
• Close the Special Town Meeting warrant
• Authorize stand-in Board Clerk

Fire Station Building Committee

The committee will vote on matrix scoring to determine which Phase 1 sites continue to the next phase. It may also vote on program review and a possible delay of the Special Town Meeting. Members will hear updates on property assessments and public outreach efforts.

• Vote on matrix scoring for Phase 1 sites continuing to next phase
• Possible vote on program review
• Discussion and possible vote on STM possible delay
• Public outreach update
• Approval of November 7, 2024 meeting minutes

Economic Development Committee

The Boxborough Economic Development Committee will hold a public hearing on a grant application from Colonial Figure Skating Club, Inc. for $12,071 in funding (matched by $12,080) to hire a marketing intern and make ADA improvements. The committee will also consider approval of previous meeting minutes and discuss a Master Plan update and chair's outreach items.

• Public hearing on Colonial Figure Skating Club, Inc. grant application for $12,071 with $12,080 matching funds
• Approval of November 7, 2024 meeting minutes
• Master Plan Update discussion
• Chair's items: outreach and other business

Economic Development Committee

The Economic Development Committee will hold a public hearing regarding a grant application from Colonial Figure Skating Club, Inc. The committee will also discuss a Master Plan update and outreach items.

• Public hearing for Colonial Figure Skating Club, Inc. request of $12,071 in grant funding
• Proposed use of funds for a marketing intern and ADA improvements at 34 Massachusetts Avenue
• Private funding match of $12,080 for the Colonial Figure Skating Club, Inc. application
• Master Plan Update

North Central Climate Change Coalition

This remote meeting of the North Central Climate Change Coalition (NC4) includes discussion of an EECBG Grant, a Farmer/land match bill, survey results from FFIO actions, and the potential consequences of the federal administration change on climate initiatives. The agenda consists of informational and planning items only; no formal votes or decisions are listed.

• Discussion of EECBG (Energy Efficiency and Conservation Block Grant)
• Farmer/land match bill discussion
• Survey results and FFIO actions
• Discussion of federal administration change and climate consequences
• Approval of previous meeting minutes

Conservation Commission

The Boxborough Conservation Commission will hold continued public hearings on three Notices of Intent for projects at 79 Meadow Lane, 493 Massachusetts Ave, and 340 Codman Hill Road. The meeting also includes updates on Perkins Woods, ongoing property reviews, and committee reports. No decisions have been made yet on these items.

• Continued hearing on Notice of Intent for 79 Meadow Lane (113-590)
• Continued hearing on Notice of Intent for 493 Massachusetts Ave (113-nnn)
• Continued hearing on Notice of Intent for 340 Codman Hill Rd (113-591)
• Update on Perkins Woods property
• Ongoing review of 200 Codman Hill Rd request for Certificate of Compliance

Public Celebrations & Ceremonies Committee

The committee will discuss updates for the December 7 tree lighting ceremony, including signs, food, and the honoree (Oscars Burrito). New business includes planning for a new six-foot menorah to be unveiled at the tree lighting, with a lottery for families to light it during Hanukkah starting December 25.

• Tree lighting ceremony: posting signs, food update, honoree update
• New menorah: show pictures, flyer and advertisement, inviting families to participate
• Approval of minutes from November 14 meeting
• Previous meeting set tree lighting for December 7; honoree chosen: Oscars Burrito
• Menorah constructed by Kollmann-Klein Family, donated to town

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will hold a virtual meeting to handle regular business including public comments, approval of previous meeting minutes, a treasurer's report, and an update from a film advisory group. They will also discuss the timeline and review applications for the 2024-2025 Local Cultural Council grant cycle.

• Public comments
• Approval of meeting minutes from November 5, 2024
• Treasurer's report
• Film advisory group update
• Discussion of 2024-2025 grant cycle timeline and application reviews

Water Resources Committee

The Water Resources Committee will review updates on the Boxborough 2030 Master Plan and the 2024 annual report. Members will discuss the 126 Mass Ave parcel, the Patch Hill well, and plans for a January public forum regarding the LWD water line project.

• Patch Hill well site visit, GPS mapping, and STM article
• LWD water line project update and January public forum planning
• Water Resource Plan Task 2 priorities
• 126 Mass Ave parcel
• Boxborough 2030 Master Plan update

Planning Board

The Planning Board will hold a public hearing on a site plan review application for a new project at 340 Codman Hill Road. The board will also discuss the Master Plan update, the 3A Advisory/MBTA Communities update, and a request for bond reduction on the Priest Lane Subdivision. Administrative business includes approval of minutes and committee reports.

• Public hearing – site plan review for 340 Codman Hill Road
• Request for bond reduction – Priest Lane Subdivision
• Master Plan update and request
• 3A Advisory/MBTA Communities update
• Committee reports from CPC, DRB, EDC, MAGIC, and Water Resources

Board of Registrars

The Boxborough Board of Registrars will meet to count Federal Write-in Absentee Ballots (FWABs) and ballots postmarked by November 5 but received after the deadline. They will also discuss any other business related to the November 5, 2024 election.

• Counting FWABs and late-arriving postmarked ballots for Presidential (State) Election
• Discussion of other election-related business

Sustainability Committee

The Boxborough Sustainability Committee will discuss preliminary results from a waste reduction survey, collaborate with Tufts students on climate action planning, and continue the Energize Boxborough program. Other items include planning a website revamp, reviewing fire station metrics, and receiving a Green Communities update.

• Waste Reduction Survey preliminary results, raffle, and next steps
• Climate Action Planning with Tufts Field Projects students
• Energize Boxborough continuation discussion
• Fire station metrics and input discussion
• Green Communities update

Steele Farm Committee

The Steele Farm Committee will approve minutes from three prior meetings, review finances, and address farm and building maintenance, including Christmas tree care and ice house painting. Old business covers barn organization, capital plan, handbook, camping policy, and garbage cans. New business includes planning for Winterfest on January 25th from 1-4 pm.

• Approval of minutes from September 12, September 25, and October 17, 2024
• Christmas tree maintenance discussion
• Ice house painting project
• Steele Farm House Phase III status update
• Winterfest event planning for January 25th from 1-4 pm at the farm

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is meeting to discuss open and new business. The agenda focuses on the planning of upcoming holiday events.

• 2024 Tree Lighting Celebration
• Menorah Lighting Celebration

Community Preservation Committee

The Community Preservation Committee will discuss accounting matters and a letter to the Department of Revenue, with action to be taken at a future Special Town Meeting. The meeting also includes routine updates and setting the next public hearing date.

• Discussion of CPC accounting and letter to Department of Revenue with action at Special Town Meeting

Recreation Commission

This is a routine procedural meeting for the Boxborough Recreation Commission. The main actions are approving September and October minutes and receiving updates on the Liberty, Community Preservation Committee (CPC), Winterfest, and winter programs. No major decisions or financial items are on the agenda.

• Approve minutes from September and October 2024 meetings
• Liberty updates (likely refers to Liberty Park or a program)
• CPC update (Community Preservation Committee coordination)
• Winterfest planning and winter program updates

Cemetery Commission

The Boxborough Cemetery Commission will hold a regular meeting to approve minutes, discuss vegetation and grounds issues, review rules and regulations, and consider maps and plans. No significant financial items or public hearings are on the agenda.

• Review and approve minutes from previous meetings
• Discussion of vegetation, grounds, or structure issues
• Review of Rules and Regulations, Policies
• Review of Maps/Plans/Lists

Board of Health

The Board of Health will meet to review correspondence and drinking water reports. The board will also examine groundwater discharge reports for several local properties.

• Groundwater discharge reports for Sweeney Drywall
• Groundwater discharge reports for Codman Hill Condos
• Groundwater discharge reports for Campanelli Business Park
• Groundwater discharge reports for Brook Village Condos
• Groundwater discharge reports for Applewood I, Applewood II, and 629 Mass Ave.

Board of Health

The Board of Health will hold appointments regarding specific property requirements and review groundwater discharge reports. The body is also reviewing drinking water reports and correspondence.

• Deed restriction for room count at 137 School House Ln
• Local upgrade at 560 Old Harvard Rd
• Groundwater discharge reports for Sweeney Drywall, Codman Hill Condos, and Campanelli Business Park
• Groundwater discharge reports for Brook Village Condos, Applewood I, Applewood II, and 629 Mass Ave

Select Board

The Boxborough Select Board will accept a resignation from the Capital Committee, appoint a new member, and take action on a Community Preservation Committee (CPC) letter to be considered at a Special Town Meeting. The board will also open the Annual Town Meeting warrant and receive an update on the upcoming Special Town Meeting. Additionally, they will approve minutes from previous meetings and hear reports.

• Accept resignation of Priya Sundaram from the Capital Committee
• Appoint Robert Stemple to the Capital Committee
• Action on CPC letter for Special Town Meeting
• Open Annual Town Meeting warrant
• Update on Special Town Meeting

Finance Committee

The Boxborough Finance Committee will discuss the FY26 budget model and the FY25 budget dashboard. The meeting also includes reviews of the annual report and the 2024 Master Plan progress report.

• Review of FY26 Budget Model v3
• Discussion of Reserve Fund Transfer (RFT)
• Update on ClearGov compatibility with FY25 Budget Dashboard
• Review of Annual Report v2
• 2024 Master Plan Progress Report

Agricultural Commission

The Agricultural Commission will review and approve minutes, hear public participation, and discuss correspondence. They will receive a Master Plan Progress Report, discuss local agricultural developments, and community/conservation district events. Updates on Perkins Woods will be provided, and the next meeting date will be set.

• Review and approve minutes
• Master Plan Progress Report
• Local Ag Developments
• Community / Conservation District events / projects
• Perkins Woods updates/actions

Personnel Board

The Boxborough Personnel Board will discuss and possibly adopt an updated Employee Handbook and Board governance documents. They will also receive reports from the FinCom representative and the Assistant Town Administrator, and discuss the 2026 COLA recommendation, capital budget request, job description harmonization, and member recruitment.

• Consider adoption of updated Employee Handbook
• Consider adoption of Board Governance Documents
• Discuss 2026 COLA recommendation
• Discuss 2026 capital budget request
• Discuss status of job description harmonization effort

Capital Committee

The Capital Committee will review the Capital Plan and discuss the target calendar for the Special Town Meeting process. The committee will also discuss the Capital Committee Annual Report.

• Review of Capital Plan (FY25 inputs due 12/2/2024)
• Discussion of Special Town Meeting process and target calendar
• Discussion of Capital Committee Annual Report

Fire Station Building Committee

The committee will discuss property assessments for 502 Mass Ave and 700 Mass Ave and review program needs. The body will also vote on budget reviews and the approval of invoices.

• Property assessment updates for 502 Mass Ave and 700 Mass Ave
• Review and vote on program needs
• Budget review and approval of invoices
• Public outreach update

Fire Station Building Committee

The Fire Station Building Committee will hold a site visit at 700 and 502 Mass Ave. The agenda lists no other items for discussion or decision. This is a site inspection with a possible quorum present.

• Site visit at 700 & 502 Mass Ave

Select Board

The Select Board is holding a site visit at two properties on Mass Ave. No formal decisions or discussions are listed on the agenda; the meeting is dedicated solely to the site visit.

• Site visit at 700 & 502 Mass Ave from 10 AM to 12 PM

Community Preservation Committee

The Community Preservation Committee will review and approve minutes, discuss correspondence including the Finance Committee's reaction to raising the CPA tax to 2%, and approve a public hearing notice for December 5. The main business is reviewing final FY2025 CPA fund requests, including updates on a Recreation Committee proposal and funding for a Housing Board proposal. The committee will also review an updated financial worksheet that may lead to a change in the CPC process.

• Review and approve minutes from October 3, 2024
• Correspondence: reaction from Finance Committee to raising CPA tax to 2%
• Review and approval of notice for Public Hearing on December 5
• Review final FY2025 CPA Fund Requests: Recreation Committee proposal and Housing Board proposal
• Review updated CPC Financial Worksheet with possible process change

Economic Development Committee

The committee will review a presentation on Mass Ave zoning, discuss a focus group with village center property owners, and consider the Economic Development Plan and scope. They will also address outreach efforts including a database, website, and mentorship program. Meeting minutes from October 24 will be approved.

• Mass Ave Zoning Presentation
• Village Center Property Owner Focus Group discussion
• Economic Development Plan and Scope
• Chair's outreach items: database, website, mentorship

Well-Being Committee

The Boxborough Well-Being Committee will discuss the role of Susan Lemere as a Ride Along clinician with Police Chief John Szewczyk, receive an update from Jenna Montgomery on the Nashoba Associated Board of Health, and review updates on the CSC and a movement series. The meeting is largely informational, with no major decisions or votes expected.

• Chief John Szewczyk to discuss role of Susan Lemere – Ride Along clinician
• Update from Jenna Montgomery on Nashoba Associated Board of Health
• CSC update
• Movement series update
• Approval of minutes from previous meeting

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet to vote on the FY26 budget and a proposal to offer notary services. They will also discuss the FY26 capital request and the library's holiday closing schedule. The meeting includes approval of prior minutes and setting future meeting dates.

• Vote on FY26 Budget
• Discussion on FY26 Capital Request
• Vote on offering notary service at the library
• Discussion on library holiday closing
• Approval of prior meeting minutes

Conservation Commission

The Boxborough Conservation Commission will hold public hearings on Notices of Intent for properties at 493 Massachusetts Ave and 340 Codman Hill Rd. The meeting also includes committee reports, updates on Perkins Woods, and ongoing review of wetland bylaw regulations. Several other project statuses and recruitment for commission members will be discussed.

• Public hearing: Notice of Intent at 493 Massachusetts Ave
• Public hearing: Notice of Intent at 340 Codman Hill Rd
• Update on Perkins Woods conservation area
• Ongoing: Request for Certificate of Compliance at 200 Codman Hill Rd
• Review of regulations for the Wetland Bylaw

Acton-Boxborough Cultural Council

The Acton Boxborough Cultural Council will hold a virtual meeting to approve October meeting minutes, hear a treasurer's report, and receive a film advisory group update. They will also welcome a new member and discuss the 2024-2025 Grand Cycle, including grant application reviews and updates on total amounts requested. Next meeting date is tentatively set for November 19.

• Review and approve meeting minutes from 10/3/2024
• Treasurer's report
• Film advisory group update
• Welcome new member Jen Rehkamp
• Discussion of Grand Cycle 2024-2025 grant applications and timeline

Select Board

The Select Board meeting on November 5, 2024, is largely procedural, with the main action being a vote to appoint Barbara Birt to the Personnel Board. The agenda includes only the appointment and standard opening and closing items.

• Appointment of Barbara Birt to the Personnel Board

Planning Board

The Boxborough Planning Board will continue a public hearing on amending the Accessory Dwelling Unit (ADU) zoning bylaw to align with the state's Affordable Homes Act (H.4977). Additionally, representatives from Green International will present initial milestones from a comprehensive traffic study. The board will also discuss administrative items including budget review, a master plan update, and MBTA Communities compliance, and consider a bond reduction request for the Priest Lane Subdivision.

• Public hearing on ADU bylaw amendment to comply with H.4977 Affordable Homes Act
• Green International to present first milestones of comprehensive traffic study
• Request for bond reduction – Priest Lane Subdivision
• Master Plan Update and Request
• MBTA Communities / 3A Advisory update

Council on Aging

The Boxborough Council on Aging board will meet to discuss filling the vice chair and secretary positions, along with receiving reports from the chair, staff, and liaisons. The meeting is largely procedural, including approval of prior minutes and scheduling the next meeting.

• Approve minutes of September 16, 2024 COA board meeting
• Reports from COA chair Bill Litant and staff Kim Dee
• Buzz update from Barbara Birt
• Discussion of COA board vice chair and secretary positions
• Reports from Finance Committee liaison Maria Neyland and Select Board liaison David McKiernan

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to discuss Blue Cross Blue Shield payments. The agenda contains only a call to order, that discussion item, and adjournment.

• Discussion of BCBS Payments

3A Advisory Group

The 3A Advisory Group will hold a joint meeting with the Planning Board to meet with technical assistants from MAPC and discuss public engagement methods. The Town Planner will provide training on facilitation exercises and conflict resolution strategies. No votes or ordinances are scheduled; the meeting is focused on planning and training.

• Joint meeting with Planning Board and MAPC technical assistants
• Discussion of public engagement methods for the 3A process
• Training on conflict resolution and facilitation techniques

MART Advisory Committee

The Montachusett Regional Planning Commission and Montachusett Regional Transit Authority are holding a public information meeting. The session will present results from a five-month study on problematic intersections and road stretches to determine where federal safety countermeasures may be implemented.

• Presentation of results from five months of roadway safety research
• Discussion of specific problematic intersections and road stretches
• Planning for future improvement projects using Federally-approved safety countermeasures

Planning Board

This is a joint meeting of the Boxborough Planning Board and the 3A Advisory Group, primarily focused on training. The Town Planner will provide instruction on engagement strategies, conflict resolution, and facilitation exercises. The group will also meet with MAPC technical assistants. No binding votes or concrete decisions are on the agenda.

• Joint meeting with MAPC technical assistants
• Training on public engagement methods and facilitation exercises
• Conflict resolution training for advisory group members

Board of Registrars

The Board of Registrars will conduct a public test of the voting machines to be used in the upcoming Presidential Election. The event will take place at Boxborough Town Hall.

• Voting machine test for the Presidential Election

Finance Committee

The Boxborough Finance Committee will meet to review the FY26 budget model and assumptions, discuss a Reserve Fund Transfer, and receive updates on the FY25 budget dashboard and OPEB investment policy. They will also approve prior minutes and hear citizen concerns. No final votes are listed on the agenda.

• Reserve Fund Transfer (RFT) – starting balance $168,000 noted
• FY25 budget dashboard update on ClearGov compatibility
• FY26 budget model and assumptions review
• OPEB policy wording update for investment strategy document
• Annual report discussion

Select Board

The Select Board will hold a public hearing at 7:00 PM to set the Residential Factor for FY2025, determining how the tax burden is split among property classes. Following the hearing, the regular session includes updates from the Housing and Personnel Boards, votes on town hall paint color and support for Northern Tier Rail, and discussion of OPEB and pension financial policy. The meeting also includes a police department re-accreditation announcement and a special town meeting update.

• Public hearing for FY2025 tax classification — setting the Residential Factor
• Re-accreditation of Boxborough Police Department by the Massachusetts Police Accreditation Commission
• Action: Town Hall exterior paint color selection
• Action: Request for official support of Northern Tier Rail
• Action: OPEB & Pension financial policy

Memorandum of Understanding (MOU) Group

The meeting agenda consists of procedural boilerplate. The group will call the meeting to order, approve previous minutes, and adjourn.

• Approval of meeting minutes from 3/21/24 and 10/25/24

Fire Station Building Committee

The Fire Station Building Committee will receive updates on property assessments for 502 and 700 Mass Ave, discuss public outreach, and consider approving the FY25 meeting calendar. The meeting also includes approval of prior minutes and public input. The agenda consists primarily of routine updates and procedural items.

• Status update on property assessments at 502 Mass Ave and 700 Mass Ave
• Discussion on public outreach efforts
• Action on FY25 meeting calendar
• Approval of Oct 10, 2024 meeting minutes

Economic Development Committee

The Economic Development Committee will hold two public hearings on grants for Pink Dog Spa ($19,747.55) and Thinking Flower ($20,000) as part of the Boxborough Business Improvements Grant Program. The committee will also discuss its FY26 budget and capital submissions, recap a Business Brunch, and consider the Economic Development Plan and scope for a Village Center.

• Public hearing on Pink Dog Spa grant request for $19,747.55 for professional development, advertising, and equipment
• Public hearing on Thinking Flower grant request for $20,000 to establish a coffee shop/bakery that converts to a wine bar in the evening
• Discussion of EDC FY26 Budget and Capital Submissions
• Recap of Business Brunch event
• Consideration of Economic Development Plan and Village Center

Recreation Commission

The Recreation Commission will meet to review the capital budget and discuss potential land opportunities for fields. The body will also receive updates on Tae Kwon Do registrations and winter clinics.

• Capital Budget
• Land opportunities for fields
• Winter clinics/classes
• Tae Kwon Do registrations update
• Eagle scout project

Acton Health Insurance Trust

The Acton Health Insurance Trust is holding a hybrid meeting on October 24, 2024, to approve minutes, hear the chair's notes, review the treasurer's and cash flow reports, and discuss any additional business. No specific policy decisions, financial figures, or public hearings are listed on the agenda.

• Approval of prior meeting minutes
• Treasurer’s report
• Cash flow report from GBS

Fire Station Building Committee

The Fire Station Building Committee is meeting for a Public Outreach Forum to discuss the fire station building process. No other items are on the agenda.

• Public Outreach Forum for the Fire Station Building Process

Fire Station Building Committee

This meeting is a public forum for the Fire Station Building Committee (FSBC) to discuss the firehouse project. No specific agenda items beyond the forum itself were listed; the agenda consists entirely of meeting logistics and Zoom instructions.

• Public forum on the Boxborough firehouse project

Water Resources Committee

The Boxborough Water Resources Committee will meet virtually to review and approve minutes from two prior meetings and discuss several active projects. Topics include an update on the Water Resource Plan, including Emily DiFranco's notes and information for consultant Weston and Sampson. The committee will also discuss Patch Hill well removals for a future Special Town Meeting article, an update on the LWD water line project, and the 126 Mass Ave parcel.

• Discuss Emily DiFranco's notes from the Oct 7 meeting
• Status and review of information to be provided to Weston and Sampson for the Water Resource Plan
• Patch Hill well removals – article for February Special Town Meeting
• LWD water line project update
• 126 Mass Ave parcel

Planning Board

The Planning Board will conduct a public hearing to consider amending the Accessory Dwelling Unit (ADU) zoning bylaw to comply with the Affordable Homes Act. The board will also review a draft of a comprehensive traffic study and conduct a goal setting session.

• Public hearing for ADU zoning bylaw amendment (Sections 4.2, 5.3, and 9.2)
• Review of Comprehensive Traffic Study draft
• 3A Advisory/MBTA Communities update
• Budget review

Historical Commission

The Boxborough Historical Commission will meet in person at the Boxborough Museum on October 17, 2024. They will approve minutes, address ongoing museum maintenance issues (back door leak, roof leak, dehumidifier), and review progress on historic signs for several sites. The commission will also receive an update on the Alfred Cobleigh House, which is on the demo delay list, and discuss a new sign vendor. Additional topics include support for planning studies and Patriots Day 250 celebrations.

• Alfred Cobleigh House (c. 1926) on demo delay list – update
• Museum back door leak sealed with plastic; roof leak inspected by DPW
• Historic signs installed at Depot Site, Luther Blanchard Homesite, and 409 Liberty Square Rd
• Steele Farm Icehouse renovation completed; contractor discarded historic signs, promises replacement
• Commission asked to support Town Center Visioning and C.R.E.W. planning studies

Steele Farm Committee

This is a routine meeting of the Steele Farm Committee. The agenda covers planning for an anniversary party, old and new business, and setting the next meeting date. No specific proposals, contracts, or fiscal actions are listed.

• Anniversary Party discussion
• Old Business review
• New Business items

Sustainability Committee

The Boxborough Sustainability Committee is holding a public meeting on October 16, 2024, at 7:00 PM in the Grange Room at 29 Middle Road. The agenda notes a possible quorum at the Select Board meeting but lists no specific discussion or action items.

• No specific agenda items provided — agenda appears procedural only

Fire Station Building Committee

The Fire Station Building Committee is meeting for a public outreach forum regarding the fire station building process.

• Public Outreach Forum for the Fire Station Building Process

Fire Station Building Committee

The Fire Station Building Committee is holding a Public Outreach Forum to discuss the Fire Station Building Process. The meeting is a forum for public input, not a formal decision-making session.

• Public Outreach Forum for the Fire Station Building Process

Select Board

The Select Board will meet to take action on the 2025 State Election and Special Town Meeting warrants. The board will also consider a Municipal Road Safety Grant and policies regarding election signage on town property.

• Acceptance of Municipal Road Safety Grant
• Approval of 2025 State Election Warrant
• Opening of the 2025 Special Town Meeting (STM) Warrant
• Non-partisan signage for elections on Town property
• Town Boards, Committees, and Commissions meeting recordings

Conservation Commission

The Conservation Commission will hold a continued hearing regarding a Notice of Intent for 79 Meadow Lane. The body will also review the FY26 budget and discuss Perkins Woods with the Agricultural Commission.

• Hearing Continuation Notice of Intent: 79 Meadow Lane 113-586
• FY26 Budget Review
• Perkins Woods discussion with Agricultural Commission
• Request for COC: 200 Codman Hill Rd
• Review of Regulations for the Wetland Bylaw

Agricultural Commission

The Agricultural Commission will meet to discuss Perkins Woods jointly with the Conservation Commission. No votes or decisions are planned; this is a discussion item only.

• Discussion of Perkins Woods with Conservation Commission

Select Board

The Select Board and Finance Committee will meet to discuss the FY26 budget. The session will include a review of the budget model, assumptions, and a preview of budget issues.

• FY26 Budget workshop review of model and assumptions

Finance Committee

The Finance Committee will conduct a budget workshop to review models, assumptions, and FY26 budget issues. The body will also discuss a proposal to increase the Community Preservation Committee (CPC) surcharge.

• Proposal to increase CPC surcharge
• Budget workshop reviewing FY26 budget issues
• Reserve Fund Transfer (RFT) discussion
• Update on OPEB funding policy and STM article
• FY25 Budget Dashboard update regarding ClearGov compatibility

Sustainability Committee

The Sustainability Committee will meet to discuss the 'Trash Talk' event and plan next steps. The agenda includes updates on the town website, the Boxborough News column, and the fire station.

• 'Trash Talk' event debrief
• Boxborough News Column discussion
• Website revamp
• Energize Boxborough update
• Fire station update

Fire Station Building Committee

The Fire Station Building Committee will review updates on three properties and discuss public outreach. The committee may vote on 975 Mass Ave and will consider an invoice from Vertex.

• Possible vote on 975 Mass Ave
• Discussion of 700 Mass Ave and 502 Mass Ave
• Approval of Vertex invoice (OPM 99398-01)
• Review of criteria and definitions
• Public outreach discussion

The Fire Station Building Committee voted 6-1 to stop studying 975 Mass Ave as a potential fire station site after the owner named a $3.5M price for the land. The committee continued reviewing other sites, including 700 Mass Ave and 502 Mass Ave, and discussed evaluation criteria and public outreach. It also approved a $6,215 invoice from Vertex for project management services and approved the September 26, 2024 meeting minutes.

• Dropped further study of 975 Mass Ave (6-1, Ford against)
• Approved Vertex invoice for $6,215 (7-0)
• Approved September 26, 2024 meeting minutes (7-0)

Economic Development Committee

The Economic Development Committee will hold public hearings on two grant applications under the Boxborough Business Improvements Grant Program. Two Friends Chocolates seeks $20,000 (matched by $45,000) for advertising, online ordering, and staffing. Divya Suryaprasad, doing business as Thinking Flower, seeks $20,000 (matched by $20,000) to open a coffee shop and wine bar. The committee will also recap a Business Brunch event and discuss Mass Ave business zoning goals.

• Public hearing on Two Friends Chocolates grant application for $20,000 (continued from Sept 26, 2023)
• Public hearing on Thinking Flower (Divya Suryaprasad) grant application for $20,000 for a coffee shop/wine bar at 629 Massachusetts Avenue
• Business Brunch event recap
• Presentation on Mass Ave business zoning by Board Member Guzzardi
• Upcoming meetings: Oct 24, Nov 21

Economic Development Committee

The Economic Development Committee will hold a public hearing regarding a grant application for a proposed new business. The applicant is seeking funding through the Boxborough Business Improvements Grant Program, which is funded by ARPA appropriations.

• Grant application from Divya Suryaprasad for $20,000
• Proposed coffee shop, bakery, and evening wine bar at 629 Massachusetts Avenue
• Requirement of $20,000 or more in matching private funding

Cemetery Commission

The Boxborough Cemetery Commission is meeting to discuss routine matters including vegetation and grounds issues, rules and regulations, and maps/plans. The agenda includes approval of minutes, public participation, and scheduling the next meeting. No specific decisions or proposals with dollar amounts are noted.

• Review and approve minutes
• Vegetation, grounds, or structure issues
• Rules and Regulations, Policies
• Maps/Plans/Lists
• Schedule next meeting

Well-Being Committee

The Well-Being Committee will receive updates from the Board of Health, CSC, and MART. Members will discuss the Free Bee Community market opening on October 19 and plan a movement series at the library for January or February.

• Free Bee Community market opening October 19
• Planning for movement series at the library in January or February
• Updates on BRAP, DVSN Training, and Police Communication
• MART update from Ami Scheen

Economic Development Committee

The Boxborough Economic Development Committee is holding its annual Business Brunch, a networking event open to all local businesses. No formal decisions or discussions are scheduled; the agenda consists solely of setup, networking, and a brief presentation.

• Annual Business Brunch for Boxborough businesses at Grange Hall, 29 Middle Road
• Event includes networking and an opening presentation
• No votes, rezonings, contracts, or other actionable items

3A Advisory Group

The Boxborough 3A Advisory Group is holding an introductory meeting to discuss public engagement methods and plan the first public forum. They will also meet jointly with the Planning Board and technical assistants from MAPC. The group will discuss how to advertise the forum to reach a wide audience. No votes or decisions are expected; this is a planning session.

• Discussion of public engagement methods for the 3A process
• Joint meeting with Planning Board and MAPC technical assistants (pending)
• Planning the first public engagement forum and activities to include
• Discussion of advertising methods to reach a wide audience

Planning Board

The Planning Board is holding a joint meeting with the 3A Advisory Group. The provided agenda contains only procedural information and refers to the 3A Advisory Group agenda for the schedule.

Board of Health

The Board of Health will review a rough final draft of septic regulations. The meeting includes a hearing regarding an ADU deed restriction and reviews of various water and discharge reports.

• ADU deed restriction for 459 Sargent Rd
• Rough Final Draft of Septic Regulations
• Tisbury Meadows drinking water report
• Groundwater discharge reports for Sweeney Drywall, Codman Hill Condos, and Campanelli Business Park
• Groundwater discharge reports for Brook Village Condos, Applewood I, Applewood II, and 629 Mass Ave

Agricultural Commission

The Boxborough Agricultural Commission will review minutes, hear public comments, and discuss updates on the Master Plan, local agricultural developments, community and conservation district events, Perkins Woods, and invasive species management. No votes on specific funding or ordinances are scheduled.

• Update on Master Plan Actions
• Local Ag Developments
• Perkins Woods updates/actions
• Invasives – education, training, management
• Community / Conservation District events / projects

Personnel Board

The Boxborough Personnel Board will meet to discuss updates to employee policies and the Employee Handbook, as well as the status of harmonizing job descriptions. The board will also review governance documents and discuss member recruitment. No votes on specific items are scheduled; the meeting is primarily for discussion and updates.

• Receive and discuss update on policies and Employee Handbook update
• Discuss status of job description harmonization effort
• Discuss Board Governance documents
• Discuss member recruitment

Water Resources Committee

The Water Resources Committee will hold an initial project meeting with consultant Weston and Sampson for Task 1 of the Townwide Water Resource Planning Services. They will review existing information, discuss the scope for Task 2 (Preliminary Assessment), and set a progress schedule. The committee will also begin preparing for Phase 2 by considering scope and potential funding sources. No votes or decisions are expected at this discussion-focused meeting.

• Initial project meeting with Weston and Sampson on Task 1 of Townwide Water Resource Planning Services
• Review of existing information needed under Task 1
• Discussion of scope for Task 2: Preliminary Assessment
• Setting progress reports and update schedule
• Preparing for Phase 2: scope and funding sources

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is meeting to review the current status of the 2024-2025 grant cycle. The council will discuss application deadlines and advertising for the cycle, which closes October 16.

• Grant cycle open through October 16 at 11:59pm (ET)
• Financial Report deadline of October 16, 2024
• Film advisory group update
• Grant Management System setup for members

Community Preservation Committee

The Boxborough Community Preservation Committee will review preliminary FY2025 CPA fund requests, elect a vice chair, and discuss correspondence. The committee will also review CP-1 and CP-2 forms filed by the prior town accountant and receive updates on individual reserve accounts from the current accountant.

• Election of Vice Chair
• Review preliminary FY2025 CPA Fund Requests
• CP-1 and CP-2 forms filed by prior town accountant
• Updates on individual reserve accounts from current accountant
• Review CPC Financial Worksheet

Economic Development Committee

The Boxborough Economic Development Committee will hold two public hearings on grant applications from Pink Dog Spa ($19,747.55) and Two Friends Chocolates ($20,000) under the Business Improvements Grant Program. The committee also plans to discuss the Round 3 grant schedule, small business engagement, an update on the Village Center project, and a proposed scope from Tighe & Bond. Other agenda items include setting EDC goals and maintaining a business database.

• Public hearing on Pink Dog Spa's grant application for $19,747.55 (matched by $19,747.55 private funds) for professional development, advertising, and equipment.
• Public hearing on Two Friends Chocolates' grant application for $20,000 (matched by $45,000 private funds) for advertising, online ordering, and staffing; business located at 629 Massachusetts Avenue.
• Implementation details for Round 3 of the Business Grants Program and upcoming schedule.
• Discussion of Village Center update and a proposal from Tighe & Bond.
• Review of Economic Development Plan presentation by Rich Guzzardi.

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet in person on October 2, 2024. The agenda includes a Director's Report with budget and expenditure updates, building issues, and a potential renovation project update. The trustees will also discuss offering notary service at the library and confirm future meeting dates.

• Budget and expenditure updates
• Building issues and updates
• Potential renovation project update
• Discussion: Notary service at the library
• Confirm next meetings (11/6, 12/4)

Conservation Commission

The Conservation Commission will continue a hearing regarding a Notice of Intent for 79 Meadow Lane. The board will also discuss ongoing projects and the review of Wetland Bylaw regulations.

• Hearing continuation for Notice of Intent at 79 Meadow Lane
• Review of Regulations for the Wetland Bylaw
• Request for COC at 200 Codman Hill Rd
• ORAD extension request for 1414 Mass Ave
• As-Built Plan review for 3 Old Harvard

Finance Committee

The Boxborough Finance Committee will discuss a Reserve Fund Transfer and review updates on the FY25 budget dashboard compatibility with ClearGov. Investment strategy updates include OPEB funding policy, a Special Town Meeting article, and fee structure. They also plan to seek budget skeptics for a school committee focus group and approve minutes from July and September.

• Reserve Fund Transfer discussion
• FY25 budget dashboard compatibility with ClearGov update
• Investment strategy: OPEB funding policy, STM article, fee structure updates
• School committee focus group: seeking budget skeptics
• Approval of minutes from July 9 and September 17

Planning Board

The Boxborough Planning Board will continue its review of an earth removal application from French Brothers Boxborough, LLC for a parcel at 100 Codman Hill Road. The board will also discuss draft warrant articles for the upcoming Special Town Meeting and receive updates on MBTA Communities compliance. Other business includes committee reports, a planners report, and goal setting.

• Continue review of earth removal application (French Brothers Boxborough, LLC) at 100 Codman Hill Road
• Review of draft warrant articles for Special Town Meeting
• MBTA Communities update
• Committee reports from CPC, Design Review Board, EDC, MAGIC, Water Resources
• Admin business: 60 Codman Hill Road routing sheet response, planners report, minutes approval

Sustainability Committee

This meeting is a public forum called 'Trash Talks' where members of the Select Board, Finance Committee, Sustainability Committee, Conservation Commission, and Planning Board may be present. No specific agenda items or decisions are listed; it is a discussion forum for the public.

• Public forum on trash and waste (Trash Talks)

Select Board

The agenda consists solely of a public forum called 'Trash Talks' with possible quorum from multiple boards. No specific decisions or discussion items are listed; the meeting is procedural in nature.

Conservation Commission

The Boxborough Conservation Commission is convening a public forum called Trash Talks, with possible quorum of Select Board, Finance Committee, Sustainability Committee, and Planning Board. The agenda contains only procedural notice and no specific items for decision or discussion.

• Trash Talks Public Forum held at 29 Middle Road (Grange Room)

Planning Board

The Planning Board, along with other town boards, will hold a public forum on trash and sustainability. No specific agenda items are listed; the meeting is a discussion forum only.

• Trash Talks Public Forum
• Possible quorum of Select Board, Finance, Sustainability, Conservation, and Planning Board
• No specific agenda items or decisions listed

Finance Committee

The Finance Committee is scheduled to attend the Trash Talks Public Forum. The agenda does not list any specific votes or decisions to be made.

• Attendance at Trash Talks Public Forum

Fire Station Building Committee

The Boxborough Fire Station Building Committee will discuss the Stow Road assessment packet and take action on criteria for reviewing and evaluating potential fire station sites. An update on public outreach efforts is also scheduled. The committee will approve minutes from the September 12 meeting and hear public input.

• Review and discuss Stow Road assessment packet
• Action on criteria for reviewing and evaluating sites
• Update on public outreach
• Approve minutes from September 12, 2024
• Public input period

Economic Development Committee

The Economic Development Committee will hold two public hearings to consider grant applications from local businesses under the Boxborough Business Improvements Grant Program. They will also discuss implementation of Round 3 of the program, small business engagement, EDC goals, a village center update, and the business database.

• Public hearing for Pink Dog Spa grant: $19,747.55 requested, matched by $19,747.55 private funding
• Public hearing for Two Friends Chocolates grant: $20,000 requested, matched by $45,000 private funding
• Discussion of Boxborough Business Grants Program Round 3 implementation and schedule
• Presentation on Economic Development Plan by Rich Guzzardi
• Village Center Update & Fall Engagement Session including Tighe & Bond Proposal

3A Advisory Group

The 3A Advisory Group is holding its first meeting to introduce members, participate in an ice breaker activity, and develop a mission statement. No decisions or substantive discussions are expected at this procedural session.

• Member and Town Planner introductions
• Ice breaker activity on housing and mission
• Development of a mission statement

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will hold a remote meeting to review minutes, hear member updates, and discuss the Green Communities program. They will also consider the MMA Climate Change Declaration and immigrant/farmland match legislation. No votes or contract awards are scheduled.

• Review and approval of draft minutes
• Discussion of Green Communities activity
• Website and Survey Update
• Discussion of MMA Climate Change Declaration
• Discussion of immigrant/farmland match legislation

Steele Farm Committee

The Steele Farm Committee will meet to discuss the purchase of new Christmas trees. The committee will also discuss an anniversary party and set the date for the next meeting.

• Decision to purchase new Christmas trees

The Steele Farm Committee voted unanimously to purchase new Christmas trees for up to $500. The committee also discussed plans for an upcoming anniversary party, assigning tasks to members. The next meeting is scheduled for October 17, 2024.

• Approved purchase of new Christmas trees up to $500 (unanimous)

MART Finance Committee

The committee will review the FY2024 audit presentation and discuss FY2025 financial projections, including state and federal funding. Members will also consider a recommendation to the Board regarding fare-free service for COA customers.

• FY2024 Audit Presentation by Bruce D. Norling, CPA, P.C.
• FY2025 state and federal funding update
• Full year FY2025 financial projections
• Proposed fare-free service for COA customers

Select Board

The Boxborough Select Board will consider reducing in-person early voting hours for the Nov. 5 state election, discuss financial procedures for the Fire Station Building Committee, and vote on a request for electronic signals at Massachusetts Avenue crosswalks. They will also set a public records request fee schedule and appoint a member to the Acton-Boxborough Cultural Council.

• Vote to reduce in-person early voting hours for November 5, 2024 State Election
• Action on Fire Station Building Committee's financial procedures
• Electronic signal request at 502 & 520 Massachusetts Avenue crosswalks
• Public records request fee schedule
• Appointment of Jennifer Rehkamp to Acton-Boxborough Cultural Council

Recreation Commission

The Boxborough Recreation Commission will discuss updates on the J.U.M.P. program, a Community Preservation Committee (CPC) article for a softball field, and whether to use a volunteer or paid running club leader. Other items include covering grills at Liberty Field and a sign for pickleball/tennis courts.

• J.U.M.P. program update
• CPC article for softball field
• Running club volunteer vs. paid discussion
• Covering grills at Liberty Field
• Pickleball/tennis courts sign

Acton Health Insurance Trust

The Acton Health Insurance Trust is meeting to discuss an update on legal steps to dissolve the trust, alongside routine items such as approval of minutes, treasurer's report, and cash flow report. The meeting includes notes from the chair and additional business.

• Update on legal steps to dissolve the trust

Conservation Commission

The Boxborough Conservation Commission will hold a public hearing on a Notice of Intent for 79 Meadow Lane and discuss 144 Summer Rd with Town Planner Alec Wade. The meeting includes updates on Perkins Woods, ongoing reviews of several properties, and a review of wetland bylaw regulations. The Commission will also approve minutes from September 4 and receive committee reports.

• Public hearing on Notice of Intent for 79 Meadow Lane (wetland permit)
• Town Planner Alec Wade to discuss 144 Summer Rd
• Update on Perkins Woods
• Ongoing items: 200 Codman Hill Rd COC, 1102 Massachusetts Ave EO, 1414 Mass Ave ORAD extension, 3 Old Harvard as-built plan, 45 Summer Rd
• Review of Regulations for the Wetland Bylaw

The Boxborough Conservation Commission voted unanimously to continue the Notice of Intent hearing for a driveway and home construction at 79 Meadow Lane to October 2, 2024, after the applicant presented plans and the commission requested additional details on drainage and erosion controls. The commission also discussed a donated parcel at 144 Summer Road for a potential softball field, deciding more information and a site visit were needed. Minutes from September 4 were approved unanimously.

• Approved minutes of Sept. 4, 2024 (unanimous)
• Continued NOI hearing for 79 Meadow Lane to Oct. 2, 2024 (unanimous)
• Scheduled site visit for 144 Summer Road parcel discussion

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is discussing the 2024-2025 grant cycle, which closes October 16. The body will also review a Cultural District proposal and provide an update from the film advisory group.

• 2024-2025 grant cycle open through October 16
• Cultural District proposal update
• Film advisory group update

The Acton-Boxborough Cultural Council approved the June 4, 2024 meeting minutes unanimously and discussed the 2024-2025 grant cycle, noting a $16,000 budget. Members assigned outreach tasks, including a farmer's market table and flyer distribution. No grant applications were voted on; the meeting was procedural and planning-focused.

• Approved June 4, 2024 meeting minutes (unanimous)
• Assigned outreach tasks for grant cycle: CR to contact Acton town hall for farmer's market table, RJ to distribute flyers at FreeBee on Oct 19, JR to explore Parents Square sharing
• Chair BD to follow up on Film Advisory Group membership and Cultural District proposal with JY

Finance Committee

The Boxborough Finance Committee will review the final FY24 budget performance, including operating budget, income, reserves, debts, and outstanding taxes. They will also preview the FY25 budget and discuss investment strategy. Additional topics include an update on vocational school enrollment and costs, and organizational matters such as school committee liaisons.

• Review of FY24 operating budget Q4 and final actual vs budget
• Preview of FY25 budget dashboard and process
• Update on investments by Naomi Quansah
• Update on vocational school enrollment status and costs
• Discussion of FY24 reserves, debts, and outstanding tax final

The Boxborough Finance Committee approved a motion to move the OPEB investment strategy from a 70/30 to an 80/20 equity-to-bonds split, contingent on the Town Treasurer's decision. The committee also approved the July 9 meeting minutes and discussed the FY26 budget process, the school committee's request for a FinCom member on a structural changes taskforce, and the need to replace a library pump. No other formal votes were taken.

• Approved July 9 meeting minutes (4-0-1)
• Approved moving OPEB investment split to 80/20 equity/bonds, based on Treasurer's decision (4-1)

Planning Board

The Planning Board will hold a public hearing to discuss a substantial revision of its Rules and Regulations. The board will also review an earth removal application at 100 Codman Hill Road. Administrative business includes committee reports and updates on the MBTA Communities plan.

• Public hearing on substantial revision of Planning Board Rules & Regulations
• Review of earth removal permit application by French Brothers Boxborough, LLC at 100 Codman Hill Road
• Discussion of 60 Codman Hill Road ZBA Special Permit
• MBTA Communities Update

Planning Board

The Planning Board will conduct a public hearing to discuss substantial revisions to its Rules and Regulations. The board will also review an earth removal application and discuss specific property permits and town meeting articles.

• Public hearing for amending Planning Board Rules and Regulations
• Earth removal application review for 100 Codman Hill Road (French Brothers Boxborough, LLC)
• ZBA Special Permit discussion for 60 Codman Hill Road
• Discussion of Warrant Articles for Special Town Meeting
• MBTA Communities update

Council on Aging

The Boxborough Council on Aging will meet to approve the minutes of the previous meeting and hear reports from the chair, vice chair, staff, and liaisons. The board will also discuss plans for an October 21 MBTA Senior CharlieCard event.

• Approve minutes of August 19, 2024 COA Board meeting
• Welcome new COA Board member Santosh Verma
• Reports from COA chair, vice chair, staff, FCOA, Finance Committee liaison, Select Board liaison
• Discussion: October 21 MBTA Senior CharlieCard event

The Boxborough Council on Aging met on September 16, 2024, and accepted the minutes from the August 19 meeting. No formal votes or policy decisions were made; the meeting consisted of reports from the chair, Human Services Director, and committee liaisons, plus updates on upcoming events and programs.

• Accepted August 19, 2024 meeting minutes
• Noted Kim Dee's promotion to Human Services Director (no vote)
• Discussed providing voter rides for seniors; liability concerns cited, no action taken
• Reported cancellation of Summer/Fall Zumba class due to low enrollment
• Scheduled CharlieCard event for October 21
• No discount obtained from Craft Food Hall or Campanelli

Sustainability Committee

The Sustainability Committee will hear a presentation from MassDEP on recycling programs and discuss a Tufts Field project proposal. Updates will be given on the fire station, Energize Boxborough, and other initiatives. No votes are scheduled on substantive items.

• Guest speaker Julia Greene, MassDEP, on Recycling Dividends Program, Pay As You Throw, and Sustainable Materials Recovery Program
• Tufts Field Project proposal discussion
• Specialized code discussion
• Fire station update
• Energize Boxborough update

The committee approved the July 2024 minutes and heard a presentation from MassDEP on solid waste reduction, highlighting that Boxborough has no trash limits and generates over 1,500 lbs per household. The committee decided to approach the Select Board to apply for a MassDEP technical assistance grant and to initiate adoption of a Pay-As-You-Throw program. They also planned a Trash Talk public event for September 28, 2024.

• Approved July 2024 meeting minutes
• Initiated approach to Select Board for MassDEP technical assistance grant application
• Initiated PAYT adoption discussion with current Select Board
• Planned Trash Talk event for September 28, 2024, 11:00-14:30

Fire Station Building Committee

The Fire Station Building Committee is meeting to evaluate potential sites and financial procedures for a new station. The body will also discuss public engagement and a context proposal.

• Action on possible additional site at 975 Mass Avenue
• Action on financial procedures
• Discussion on public engagement
• Discussion on inviting abutters to potential sites

The Fire Station Building Committee voted to include 975 Mass Ave in the incremental site analysis for the new fire station, despite prior concerns about ledge, septic, and soil issues. The committee also approved financial procedures for the project and discussed public engagement plans. The 1320 Mass Ave site was dropped because the owner is no longer willing to sell under acceptable conditions.

• Included 975 Mass Ave in incremental site analysis (5-1)
• Approved financial procedures for project (6-0)
• Approved minutes of August 29, 2024 meeting (6-0)
• Dropped 1320 Mass Ave from consideration
• Agreed to allow Town Administrator to negotiate Context contract

Cemetery Commission

The Boxborough Cemetery Commission is holding a regular meeting to discuss routine procedural items including minutes, public participation, vegetation and grounds issues, rules and regulations, and maps and plans. No specific votes or new business items are listed on the agenda.

• Review and approve meeting minutes
• Communications and public participation
• Vegetation, grounds, or structure issues discussion
• Rules and regulations, policies review
• Maps, plans, and lists review

Steele Farm Committee

The Steele Farm Committee will meet to approve August minutes, review finances, and discuss farm and building maintenance. Old business includes planning an anniversary party with activities, food, publicity, and logistics. No votes on rezonings, contracts, or ordinances are scheduled.

• Approval of August 8, 2024 meeting minutes
• Discussion of mowing and pollinator garden maintenance
• Ice House Restoration Status update
• Steele Farm House Phase III Status update
• Planning for anniversary party activities, food, publicity, and logistics

The Steele Farm Committee approved up to $1,000 for paint and supplies to prime the Ice House, and up to $200 for food for the anniversary party. They also discussed farm and building maintenance, including stump removal and the Ice House restoration, and planned the upcoming anniversary party. No other substantive decisions were made.

• Approved minutes of August 8, 2024 (unanimous)
• Approved up to $1,000 for paint and supplies to prime the Ice House (motion passed)
• Approved up to $200 for food items for the anniversary party (motion passed)

Board of Health

The Board of Health will meet to consider septic design variances for 223 Depot Rd. and discuss subsurface disposal of sewage regulations. The board will also review various drinking water and groundwater discharge reports.

• Septic design variances for 223 Depot Rd.
• Subsurface Disposal of Sewage Regulations
• Phase I Completion for 159 Swanson Rd.
• Semi-Annual Landfill Monitoring Report
• Drinking water reports for Codman Hill Condos, 155 Swanson Rd., Campanelli Business Park, 159 Swanson Rd., Lincoln Properties, and Brook Village

Agricultural Commission

The Boxborough Agricultural Commission will meet to discuss local agricultural developments, including updates on the Flerra Garden Fencing project and actions regarding 95/105 Sargent Road. The board will also cover invasive species management, community/conservation district events, and correspondence. No votes or decisions are scheduled; the meeting is primarily for discussion and updates.

• Review and approve minutes
• Flerra Garden Fencing project update
• 95/105 Sargent Road updates/actions
• Invasives education, training, management
• Community / Conservation District events / projects

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is holding a routine business meeting. Key items include opening the 2024-2025 Grand Cycle grant application period (closing October 16), reviewing grant procedures for new members, and discussing a Cultural District proposal update.

• Public comments on agenda items
• Approval of meeting minutes from June 4, 2024
• Treasurer's Report on council finances
• Film advisory group update
• Grand Cycle 2024-2025 grant application opens (closes October 16 at 11:59pm ET)

Personnel Board

The Personnel Board will discuss updates to the Employee Handbook and the status of job description harmonization. They will also receive a report from the FinCom representative and discuss board governance documents. A discussion with DPW Director Ed Kukkula is scheduled.

• Discuss Employee Handbook update
• Discuss job description harmonization effort
• Discuss Board Governance documents
• Discussion with DPW Dir. Ed Kukkula
• Approve minutes of August 13, 2024

The Boxborough Personnel Board discussed updates to DPW job descriptions and the Employee Handbook, with plans to review revised drafts in October. The board approved the August 13, 2024 minutes as revised (3-0) and heard reports on the new HR/payroll software launch and the hiring of a Human Services Director. No formal votes were taken on the substantive items, which remain under discussion.

• Approved minutes of August 13, 2024, as revised (3-0)
• Discussed DPW job description updates; ATA to submit drafts before October meeting
• Reviewed draft Employee Handbook; feedback due September 20
• Reviewed Board Governance document; feedback due September 20
• Noted Kim Dee accepted Human Services Director position
• Noted HR/payroll software launch planned for October
• Adjourned at 6:58 PM (4-0)

Water Resources Committee

The Water Resources Committee will review and vote on a proposed contract with Weston and Sampson for Task 1 of Townwide Water Resource Planning Services. Members will also discuss a potential placeholder article for the February 10, 2025 Special Town Meeting.

• Vote to select Weston and Sampson for Townwide Water Resource Planning Services
• Vote on whether to proceed with the proposed contract or negotiate terms
• Update on 159 Swanson Road
• Discussion of placeholder article for Feb 10, 2025 STM

The Boxborough Water Resources Committee approved selecting Weston & Sampson for the Townwide Water Resource Planning Services and authorized a contract for Task 1 not to exceed $11,500. The committee also approved minutes from prior meetings and authorized submitting two placeholder articles for the February 2025 Special Town Meeting. No public participation was recorded.

• Approved minutes of August 6, 2024 (7-0)
• Approved minutes of August 20, 2024, as amended (7-0)
• Selected Weston & Sampson for Townwide Water Resource Planning Services (7-0)
• Authorized contract for Task 1, fee not to exceed $11,500 (7-0)
• Designated Clemence and Lynch to work with ATA Hudson on contract finalization
• Authorized submission of two placeholder articles for Feb 10, 2025 Special Town Meeting
• Scheduled kickoff meeting for water resource study team on October 1, 2024

Select Board

The Select Board will consider accepting land gifts at Rear Hill Road and adopting a Hazard Mitigation Plan update. The board will also vote on a FEMA grant for emergency equipment and set the FY26 Annual Town Meeting calendar.

• Acceptance of FEMA grant for a power stretcher and lift module
• Adoption of the Town of Boxborough Hazard Mitigation Plan Update April 2024
• Authorization for Conservation Commission to accept land gift at 654 Rear Hill Road
• Authorization for Conservation Commission to accept land gift at 342 & 342 Rear Hill Rd
• Establishment of FY26 Annual Town Meeting target calendar

The Boxborough Select Board approved a $61,245 FEMA grant for a power stretcher and lift module for the ambulance, adopted the Hazard Mitigation Plan Update, authorized the Conservation Commission to accept gifts of land at 654 and 342 Rear Hill Road, and made several appointments and a resignation acceptance. All votes were unanimous (4-0). The Board also discussed but did not decide on a policy for non-partisan signage on town property, deferring it to a future meeting.

• Approved $61,245 FEMA grant for ambulance power stretcher and lift module (4-0)
• Adopted Hazard Mitigation Plan Update April 2024 (4-0)
• Authorized Conservation Commission to accept land gift at 654 Rear Hill Road (4-0)
• Authorized Conservation Commission to accept land gift at 342 & 342 Rear Hill Road (4-0)
• Accepted resignation of John Skinner from Steele Farm Committee (4-0)
• Appointed Catie Coyne to Steele Farm Committee, term ending June 30, 2027 (4-0)
• Appointed Santosh Verma to Council on Aging, term ending June 30, 2027 (4-0)
• Approved FY26 Annual Town Meeting target calendar (4-0)

Community Preservation Committee

Boxborough's Community Preservation Committee will hold its reorganization, approve previous minutes, and review CPA project funding timeline. Members will also receive an update on the 2025 Community Preservation Plan and CP-3 Report progress. The agenda also includes correspondence and any new business. The meeting is largely procedural.

• Committee reorganization
• Approve minutes from July 10, 2024
• Review CPA project funding timeline
• Update on Alec Wade Revised 2025 Community Preservation Plan and CP-3 Report
• Set next meeting date: Thursday October 3, 2024

The Community Preservation Committee approved the revised 2025 Community Preservation Plan, with minor edits and photos to be selected by the town planner. They also voted to pay the Community Preservation Coalition dues of $875 and reorganized leadership, electing John Fallon as chair and Chad Childers as clerk.

• Approved 2025 Community Preservation Plan as edited (unanimous)
• Approved payment of $875 Community Preservation Coalition dues (unanimous)
• Elected John Fallon as chair and Chad Childers as clerk (unanimous)
• Approved minutes of July 17, 2024 (unanimous)

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet online on September 4, 2024. The agenda includes a director's report on budget and building issues, a discussion of a potential renovation project, and a performance review of the library director. The board will also approve prior meeting minutes and confirm future meeting dates.

• Discussion of the library director's performance review
• Update on a potential renovation project
• Budget and expenditure updates from the director's report
• Building issues and updates
• Approval of prior meeting minutes

Conservation Commission

The Boxborough Conservation Commission will hold a continued public hearing on a Notice of Intent for 60 Guggins Lane (case 113-589). A hearing for 50 Taylor Farm Road (case 113-586) has been withdrawn. The board will also receive committee reports, review minutes, and discuss ongoing items including Perkins Woods, wetland bylaw regulations, and various property matters.

• Continued hearing on Notice of Intent for 60 Guggins Lane (113-589)
• Withdrawn hearing on Notice of Intent for 50 Taylor Farm Road (113-586)
• Update on Perkins Woods
• Review of Regulations for the Wetland Bylaw
• Ongoing: 200 Codman Hill Rd Request for COC, 1102 Massachusetts Ave EO, 1414 Mass Ave ORAD Extension Request, 3 Old Harvard As-Built Plan, 45 Summer Rd

Fire Station Building Committee

The committee will vote on selecting an architect for the new fire station and discuss the project timeline from the Owner's Project Manager. They will also review financial procedures, plan for the FY25 Special Town Meeting, and discuss public engagement and site visits.

• Vote on project architect (Context Architecture presentation and Q&A)
• Discussion of Vertex OPM draft project timeline
• Action on financial procedures
• Discussion of FY25 Special Town Meeting target calendar
• Introduction of new committee member Alan Ford

The Fire Station Building Committee voted 6-0 to recommend that the Select Board continue a contract with Context Architecture as the project architect for the new fire station. The committee also discussed site analysis timelines, a draft project timeline targeting a February Town Meeting, and public engagement strategies. No other formal decisions were made; financial procedures were tabled for further discussion.

• Recommended Context Architecture as project architect (6-0)
• Approved minutes of August 14, 2024, as amended (6-0)
• Tabled financial procedures discussion
• Adjourned at 9:30 PM (6-0)

Economic Development Committee

The Economic Development Committee will hold a public hearing on August 29, 2024 to consider a $19,747.55 grant application from Pink Dog Spa under the Boxborough Business Improvements Grant Program. The committee will also discuss small business engagement, committee goals and priorities, implementation of future grant rounds, a village center update, and a business database.

• Public hearing for Pink Dog Spa grant: $19,747.55 in ARPA-funded grant with $19,747.55 private match for equipment, training, and advertising
• Small Business Engagement / Business Breakfast planning
• Discussion of EDC Goals & Economic Development Plan and priorities
• Boxborough Business Grants Program – Round 3 implementation or retrospective study
• Village Center Update & Fall Engagement Session

Recreation Commission

The Recreation Commission will meet to discuss operational updates for J.U.M.P. and Tae Kwon Do programs. The body will also review permits, opening dates, and equipment for Liberty Field.

• Liberty Field permits, opening date, club soccer lining, and picnic tables
• Tae Kwon Do promotion and CPR & First Aid Certifications
• SOP for purchases and City Hall Systems
• Pickleball/tennis courts signage
• Well-Being and myRec.Com

The Boxborough Recreation Commission approved the July meeting minutes and several program-related motions. They approved CPR/First Aid training for TKD staff, promoted Wendy Barrett to Lead Counselor, opened Liberty Field for permitted use on September 1, waived permit fees for ABYS and Boy Scouts, and approved purchasing four picnic tables for Liberty Field. The commission also discussed pickleball scheduling, the JUMP program, running club, flag football, and softball field next steps.

• Approved July meeting minutes (unanimous)
• Approved CPR/First Aid training for TKD staff (unanimous)
• Approved promotion of Wendy Barrett to Lead Counselor (unanimous)
• Approved opening Liberty Field for permitted use on September 1 (unanimous)
• Approved waiving permit fees for ABYS (unanimous)
• Approved waiving permit fees for Boy Scouts events (unanimous)
• Approved purchase of four picnic tables at $325 each (unanimous)

Historical Commission

The Boxborough Historical Commission will review the status of museum leaks, historic sign placements, and completed Steele Farm renovations. Members will also discuss supporting town center visioning and a carbon reduction study.

• Request for a sign at 409 Liberty Square Rd for the Alfred Cobleigh House (c. 1937), which is on the demolition delay list
• Replacement signs delivered for Depot site and Luther Blanchard Homesite, placement details to be worked out
• Museum roof and back door leaks addressed; dehumidifier replaced
• Steele Farm roof, chimney, and icehouse renovation completed
• Commission members requested to support Town Center Visioning and C.R.E.W. (Carbon Reduction for Earth's Wellbeing) studies

The Boxborough Historical Commission met on August 29, 2024, and approved the minutes from the June 20, 2024 meeting. They discussed status updates on building repairs, including a back door leak sealed with plastic, a roof leak that has not recurred after DPW work, and a replaced dehumidifier. The commission received replacement historic signs for the Depot and Luther Blanchard homesite, and discussed a request for a sign at 409 Liberty Square Rd (Alfred Cobleigh House). No formal votes were taken on these items; the meeting was primarily informational and procedural.

• Approved minutes of June 20, 2024 meeting
• Noted replacement historic signs delivered for Depot and Luther Blanchard homesite
• Discussed sign request for 409 Liberty Square Rd, need to find affordable vendor
• Reported Steele Farm roof and chimney work completed
• Reported Steele Farm icehouse renovation completed
• Commissioner Brian volunteered for Town Center Visioning study

Planning Board

The Boxborough Planning Board will hold a continued public hearing on a modification of the Taylor Farm Road definitive subdivision decision and a private/common driveway special permit for a property at 50 Taylor Farm Road. The board will also enter executive session to discuss litigation strategy regarding a stormwater bylaw violation at 984 Massachusetts Avenue. Other business includes committee reports, MBTA Communities update, goal setting, and rules and regulations working session.

• Continued public hearing for modification of Taylor Farm Road definitive subdivision decision and private/common driveway special permit (50 Taylor Farm Road)
• Executive session on litigation strategy regarding stormwater bylaw violation at 984 Massachusetts Avenue
• MBTA Communities update
• Goal setting session
• Rules and Regulations working session

The Boxborough Planning Board voted 5-0 to accept the applicant's request to withdraw, without prejudice, the modification application for the Taylor Farm Road definitive subdivision and private/common driveway special permit. The board also closed the public hearing for the project. In other business, the board approved prior meeting minutes and scheduled a public hearing to adopt administrative rules and regulations.

• Accepted withdrawal without prejudice of Taylor Farm Road subdivision modification (5-0)
• Closed public hearing for Taylor Farm Road subdivision modification (5-0)
• Approved July 15, 2024 meeting minutes as amended (5-0)
• Approved August 5, 2024 meeting minutes as amended (4-0-1)
• Scheduled public hearing on administrative rules and regulations for September 16, 2024 (5-0)

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will discuss and vote on several items, including the formation and composition of an Elementary Budget Task Force, a cell phone tower proposal from Towerco, and financial updates for FY24. The committee also considers appointments for District Treasurer and Assistant District Treasurer, and approval of Community Preservation Funding for the Blanchard Playground project.

• Vote on Elementary Budget Task Force charge, committee composition, and schedule
• Discussion of Towerco Cell Phone Tower Proposal
• FY24 Finance Update including Health Insurance Trust update and recommendation to set imprest balance for Student Activity Checking Accounts for FY25
• Recommendation to appoint Stephanie Krantz as District Treasurer effective Sept. 1, 2024
• Recommendation to approve Community Preservation Funding for the Blanchard Playground Project

North Central Climate Change Coalition

The North Central Climate Change Coalition (NC4) will meet remotely on August 21, 2024, to approve prior minutes, receive member updates, and discuss a workforce survey update. The agenda also includes updates on grant opportunities and a discussion regarding the MassEnergize organization. No votes on substantive actions are listed beyond minutes approval.

• Review and approve draft minutes from previous meetings
• Workforce Survey Update
• Grant News update
• Discussion on MassEnergize Organization

Conservation Commission

The Conservation Commission will continue a public hearing on a Notice of Intent for 60 Guggins Lane and hear a Request for Determination of Applicability for 159 Swanson Road and Route 111 right-of-way. The meeting also includes updates on Perkins Woods, ongoing projects, and a review of wetland bylaw regulations.

• Continued hearing: Notice of Intent 60 Guggins Lane (113-589)
• Request for Determination of Applicability: 159 Swanson Rd & Rt 111 ROW
• Update on Perkins Woods
• Review of Regulations for the Wetland Bylaw
• Commission membership and recruitment

The Boxborough Conservation Commission voted unanimously to continue the hearing for a septic system replacement at 60 Guggins Lane to Sept. 4, 2024, after the applicant withdrew the garage work. The Commission also issued a negative Determination of Applicability for soil borings and a monitoring well at 159 Swanson Road, and declined to pursue the purchase of a property offered by George Vorce.

• Approved minutes of Aug. 7, 2024 (unanimous)
• Continued hearing for septic replacement at 60 Guggins Lane to Sept. 4, 2024 (unanimous)
• Closed hearing and issued negative Determination of Applicability for 159 Swanson Road (unanimous, Koonce abstaining)
• Declined to pursue purchase of George Vorce's property
• Agreed with removal of hazardous trees per Sudbury Valley Trustees plan
• Requested no trapping of beavers or dam removal at Sargent Road culvert

Water Resources Committee

The Water Resources Committee will conduct an interview with the Weston and Sampson team, who submitted a technical proposal in response to the town's RFP for Town Wide Water Resource Planning Services. The meeting will also include regular business such as approving August 6 minutes and discussing placeholder articles for the Winter Special Town Meeting scheduled for February 10, 2025.

• Interview with Weston and Sampson regarding their technical proposal for Town Wide Water Resource Planning Services
• Approval of minutes from the August 6, 2024 meeting
• Discussion of placeholder articles for the Winter STM (2/10/2025), due 11/14/2024
• Updates from Select Board, Planning Board, Conservation Commission, and Board of Health

The Boxborough Water Resources Committee interviewed Weston & Sampson Engineers for a town-wide water resource planning study and discussed scope, contract, funding, and schedule. No formal decisions were made; the consultant will provide a revised scope for Task 1. The committee deferred approving August 6 minutes and discussed a possible placeholder article for the Winter Special Town Meeting.

• Interviewed Weston & Sampson for water resource planning RFP
• Deferred approval of August 6, 2024 minutes
• Scheduled next meeting for September 10, 2024
• Adjourned 6-0

MART Advisory Committee

The MART Advisory Board will consider and vote on several administrative updates, including Gardner fixed route service changes, revised fixed route service standards, a safety plan update, and a funded 10-month fare-free extension. The board will also approve meeting minutes from June 4, 2024, and hear public comments.

• Gardner Fixed Route Service Changes – board approval required
• Revised Fixed Route Service Standards – board approval required
• PTASP Safety Plan Update and Acceptance – board approval required
• Ten Month Fare Free Extension (Funded) – board approval required

Select Board

The Boxborough Select Board will consider accepting a resignation and appointing a new member to the Fire Station Building Committee. They will also vote on a grant application to the Massachusetts Community Compact Best Practice Program and discuss a proposed land donation at 50 Taylor Farm Road. A key item is a discussion and possible action on a public health emergency letter regarding the closure of Nashoba Valley Medical Center.

• Action: Accept resignation of Fire Station Building Committee member Joan Blaustein
• Action: Appointment of new Fire Station Building Committee member
• Action: Vote to authorize grant application to Massachusetts Community Compact Best Practice Program
• Action: Proposed land donation at 50 Taylor Farm Road (Applicant Glenn Kaufmann)
• Discussion & Action: Public Health Emergency letter on closure of Nashoba Valley Medical Center

Council on Aging

The Council on Aging Board will meet to receive reports from staff and liaisons. The board is scheduled to discuss an MBTA Senior CharlieCard event planned for September 23.

• Discussion of September 23 MBTA Senior CharlieCard event
• Introduction of prospective board member Santosh Verma

The Boxborough Council on Aging unanimously approved Santosh Verma as a new board member. The board also decided to postpone the MBTA Charlie Card presentation and application processing to October, and agreed that a non-resident town employee may participate in COA activities. No other formal votes were taken; the rest of the meeting was updates and discussion.

• Appointed Santosh Verma to COA Board (unanimous)
• Postponed Charlie Card presentation and applications to October
• Decided non-resident town employees may participate in COA activities

Council on Aging

The Boxborough Council on Aging will hold a regular board meeting with reports from officers, staff, and liaisons. A key discussion item is planning the September 23 MBTA Senior CharlieCard event. The board will also consider a prospective new member and approve previous meeting minutes.

• Approve minutes of July 8, 2024 COA board meeting
• Introduction of prospective new board member Santosh Verma
• Discussion of September 23 MBTA Senior CharlieCard event
• Buzz update from Kim Dee
• Reports from COA chair, vice chair, staff, and liaisons

Affordable Housing Trust

The Boxborough Affordable Housing Trust will meet virtually to discuss several items, including the status of the Stow Road property and possible appropriation requests from the Housing Board. The board will also review financial updates, the status of an Open Meeting Law complaint, and approve prior meeting minutes.

• Status update on Stow Road property
• Possible appropriation for Boxborough Meadows roofing project
• Housing Board request for general administration and program management funds
• Discussion of Open Meeting Law complaint and Attorney General letter
• Review of BAHT financials and past appropriations

The Boxborough Affordable Housing Trust approved three motions: rescinding all prior allocations before June 30, 2024, while honoring outstanding invoices; allocating $30,000 for general Housing Board expenses; and allocating $223,000 for replacing twelve roofs on affordable units in Boxborough Meadows. All votes were unanimous (5-0). The trust also discussed an Open Meeting Law complaint and reviewed its fund balance, estimating it at $404,502.

• Rescinded all BAHT allocations made before June 30, 2024, honoring legitimate outstanding invoices (5-0)
• Allocated $30,000 for Housing Board program administration, legal, training, and maintenance expenses (5-0)
• Allocated $223,000 for replacing twelve roofs on Boxborough Meadows affordable units, contingent on permits and completion sign-off (5-0)
• Approved minutes of March 7, 2024, with Hilberg abstaining (3-0-1)

Well-Being Committee

The Boxborough Well-Being Committee will review meeting minutes, receive updates from Nashoba Nursing and the Council on Aging (CSC), and discuss the ARPA budget for 2025. They will also plan a Well-Being column, Free Bee community market tables, and a movement series at the library. No votes on new policies or spending are scheduled.

• Update on ARPA Budget for 2025 confirmed by CSC
• Discussion of MART support and promotion
• Free Bee Community Market opening July 27; planning contact tables for Aug 17, Sept 7, Oct 19
• Movement series in January or February at library
• Well-Being column for September Boxborough News

Economic Development Committee

The Economic Development Committee will review the status and implementation of the Boxborough Business Grants Program. The body will also discuss a fall engagement session for the Village Center and the committee's future goals and priorities.

• Boxborough Business Grants Program Round 2 status and Round 3 implementation
• Village Center update and Fall Engagement Session planning
• Small Business Engagement and Business Breakfast
• Business Database update and completion
• EDC reorganization and economic development plan priorities

The Boxborough Economic Development Committee voted to launch a third round of its business grants program, identical to Round 2, with applications open from August 29 to October 31. It also scheduled a business breakfast for October 10 and elected new officers. No other substantive decisions were made; the committee discussed but did not act on a retrospective study or village center engagement.

• Approved minutes from May 9 and June 13, 2024 (4-0)
• Approved Round 3 NOFA identical to Round 2 (unanimous)
• Scheduled business breakfast for October 10, 2024 (5-0)
• Nominated Abby Reip as EDC chair (5-0)
• Nominated Dawn Willis as EDC clerk (5-0)

Town Clerk / Constable - Test Deck

The Town Clerk and Constable are conducting a test deck run of two voting machines ahead of the September 3, 2024 State Primary Election. This is a procedural meeting with no other agenda items.

• Test deck run of two voting machines with Constable and Town Clerk

Fire Station Building Committee

The Boxborough Fire Station Building Committee will meet to hear a presentation on the project's history and discuss a response to public input. The committee may also vote on financial procedures and set its meeting schedule. These discussions are part of the ongoing planning for the town's new fire station.

• Introduction of a new Fire Station Building Committee member
• Presentation on project history by the FSBC Chair
• Discussion and possible vote on committee response to public input and inquiries
• Discussion and possible vote on financial procedures
• Review and possible vote on the meeting schedule

The Fire Station Building Committee reviewed four potential sites for a new fire station and discussed cost estimates, but took no votes on site selection or budget. The committee agreed on procedures for handling public input, financial procedures, and a meeting schedule. Minutes from July 31 were approved.

• Approved minutes of July 31, 2024 (5-0)
• Agreed to forward public emails to Chair and Town Administrator for response
• Agreed to keep a public record of questions and responses
• Agreed not to answer social media input individually
• Agreed to have staff draft financial procedures for review
• Agreed invoices should be approved by entire Committee
• Agreed to meet 2nd and 4th Thursdays starting in September

Personnel Board

The Personnel Board will discuss a presentation on the Employer of Choice initiative for the Select Board, review policy updates, and assess the status of job description harmonization. The board will also approve minutes from July 10, 2024, and plan its future work.

• Discussion of Employer of Choice presentation to Select Board
• Review and discussion of policy updates
• Status update on job description harmonization effort
• Approval of meeting minutes from July 10, 2024
• Board work plan and governance discussion

Agricultural Commission

The Agricultural Commission will meet to review Master Plan actions and local agricultural developments. The body will discuss specific updates regarding Flerra Garden fencing and 95/105 Sargent Road.

• Review of Farmland of Local Importance
• Update on Master Plan Actions
• Flerra Garden Fencing
• 95/105 Sargent Road updates and actions
• Invasives education, training, and management

Select Board

The Select Board will consider a liquor license transfer for a business at 104 Massachusetts Ave. The board will also appoint a Fire Station Building Committee member and review the FY24 4th Quarter Report.

• Public hearing on liquor license transfer from Robert Hirsch d/b/a Grapevine to Keymi Corp d/b/a Flamingo Market at 104 Massachusetts Ave
• Selection and appointment of Fire Station Building Committee (FSBC) member
• Presentation of FY24 4th Quarter Report by the Finance Team
• Possible vote on Employer of Choice from the Personnel Board
• Revisions to the Steele Farm Committee Charter

Acton Health Insurance Trust

The Acton Health Insurance Trust will hear an update on legal steps to dissolve the trust. The board will also review the treasurer's report and cash flow report. No votes or decisions are indicated on the agenda beyond discussion.

• Update on legal steps to dissolve the trust
• Treasurer's report
• Cash flow report from GBS
• Approval of prior meeting minutes

Cemetery Commission

The Cemetery Commission will hold a routine meeting to review and approve prior minutes, discuss vegetation and grounds issues, and review rules and regulations. Communications from the public will be heard. The meeting is mostly procedural with no major decisions or financial items on the agenda.

• Review and approve meeting minutes
• Public participation / communications
• Vegetation, grounds, or structure issues
• Rules and regulations, policies discussion
• Maps, plans, or lists review

Steele Farm Committee

The Steele Farm Committee is meeting to discuss ongoing maintenance and restoration projects. The body will review the status of the Ice House and Steele Farm House Phase III, as well as farm maintenance tasks.

• Ice House Restoration status
• Steele Farm House Phase III status
• Farmhouse basement light issue
• Capital Plan review
• Pollinator garden maintenance

The Steele Farm Committee approved using up to $100 from the revolving fund to purchase flowers or seeds for the pollinator garden. They also approved minutes from the July 11 and July 19 meetings. No other formal votes were taken; other items were discussed or reported on.

• Approved minutes of July 11, 2024 meeting (unanimous)
• Approved minutes of July 19, 2024 special meeting (unanimous)
• Approved up to $100 from revolving fund for pollinator garden flowers/seeds (unanimous)

Conservation Commission

The Boxborough Conservation Commission will meet to approve minutes from July 17, 2024, and discuss an Order of Conditions for 140 Davidson Rd. A continued hearing for a Notice of Intent at 60 Guggins Lane is on the agenda but requested to continue with no discussion. The commission will also receive committee reports and updates on ongoing projects including Perkins Woods and several property reviews.

• Review and approval of July 17, 2024 minutes
• Discussion of 140 Davidson Rd Order of Conditions 113-585
• Continued hearing on Notice of Intent for 60 Guggins Lane (continued, no discussion)
• Committee reports from Chair, Boxborough Conservation Trust, Community Preservation, Land Stewardship, and Water Resources
• Update on Perkins Woods and ongoing items (200 Codman Hill Rd, 1102 Massachusetts Ave, etc.)

The Boxborough Conservation Commission approved an Order of Conditions for 140 Davidson Road (4-1, with one abstention) and issued an emergency order for beaver dam removal and culvert clearing. They also continued a hearing for 60 Guggins Lane to August 21, 2024, and discussed a potential land donation at 342 Hill Road.

• Approved minutes of July 17, 2024 (unanimous)
• Approved Order of Conditions for 140 Davidson Road (4-1, Jeffreys abstaining)
• Issued emergency order for beaver dam removal and culvert clearing (unanimous)
• Continued hearing for 60 Guggins Lane to August 21, 2024 (unanimous)

Water Resources Committee

The Boxborough Water Resources Committee will review results from a recent RFP and vote on inviting a candidate for an interview. They will also receive updates on the LWD water line project, including progress and the impact of Trumbull Well on groundwater protection zones. The meeting includes approval of prior minutes and reports from related town boards.

• Review of RFP milestones and results from submissions
• Vote to invite a candidate for interview (possible dates starting Aug 19)
• Progress update on LWD water line project
• Discussion of Trumbull Well impact on Zone II and IWPA maps
• Approval of minutes from June 25, 2024

The Boxborough Water Resources Committee voted unanimously to engage Weston & Sampson for the wastewater evaluation project, despite the proposal exceeding the budget. The committee discussed reducing the scope of work to fit the budget and will schedule an interview. No other substantive decisions were made.

• Approved draft minutes of June 25 as amended (7-0)
• Voted to engage Weston & Sampson for RFP (7-0)

Select Board

The Boxborough Select Board will vote on selecting an Owners Project Manager for the new Fire Station, approve revisions to the Fire Station Building Committee charter, and discuss the process for filling a committee vacancy. The board will also receive a report on Strengthening Police & Community Partnerships, approve FY25 liaison designees, and consider non-partisan signage for elections. Other actions include appointing a member to the Well-Being Committee and accepting a resignation from the Fire Station Building Committee.

• Vote on selection of Fire Station’s Owners Project Manager (OPM)
• Approval of Fire Station Building Committee charter revisions
• Discussion on Fire Station Building Committee appointment vacancy process
• Presentation of Strengthening Police & Community Partnerships (SPCP) Report
• Discussion & action on non-partisan signage for municipal, state, and national elections

The Select Board approved awarding the Fire Station Owners Project Manager contract to Vertex Companies, LLC, contingent on reference checks and negotiations. The board also approved revised Fire Station Building Committee charter, appointed Mary Halvey Dove to the Well-Being Committee, accepted a resignation, and approved liaison assignments.

• Awarded Fire Station OPM contract to Vertex Companies, LLC (5-0)
• Approved revised Fire Station Building Committee charter (5-0)
• Appointed Mary Halvey Dove to Well-Being Committee (5-0)
• Accepted resignation of Eric Michnovez from Fire Station Building Committee (5-0)
• Approved Select Board FY25 liaison assignments (5-0)
• Approved minutes of July 15, 2024 (5-0)

Planning Board

The Planning Board will hold a public hearing on a modification request for the Taylor Farm Road definitive subdivision decision and a private/common driveway special permit at 50 Taylor Farm Road. The agenda also includes discussion of a comprehensive traffic study, an MBTA Communities update, committee reports, and working sessions on goal-setting and rules and regulations.

• Public hearing for modification of Taylor Farm Road subdivision decision and private/common driveway special permit (50 Taylor Farm Road, parcel 20-081-000)
• Comprehensive Traffic Study discussion
• MBTA Communities Update
• Goal Setting Session
• Rules and Regulations Working Session

The Boxborough Planning Board voted 5-0 to continue the public hearing on Longwood Homes' request to modify the Taylor Farm Road subdivision decision, which would allow a previously designated open-space parcel to become a buildable lot. The board also discussed administrative items, including a traffic study and MBTA Communities update, but took no other substantive votes.

• Continued public hearing on Taylor Farm Road subdivision modification to Aug. 26, 2024 (5-0)
• Discussed temporary stonewall removal request, deferred to next meeting
• Confirmed four projects for traffic study peer review, fifth to be determined
• Agreed to discuss Rules and Regulations at Aug. 26 meeting

Select Board

The Select Board is meeting jointly with the Fire Station Building Committee to deliberate on Owner's Project Manager (OPM) selection. The agenda contains no other substantive items beyond this joint session.

• Fire Station Building Committee OPM deliberations via Zoom at 10:00 PM

Fire Station Building Committee

The Fire Station Building Committee will interview three firms for the role of Owner's Project Manager (OPM). After the interviews, the committee will discuss and vote on selecting an OPM, followed by discussion of the contract negotiation process. The public may attend in-person for the interviews, but broadcast and hybrid access will begin at approximately 10 PM for the deliberations and vote.

• OPM interviews with Turner & Townsend Heery (7 PM), CHA Consulting, Inc. (8 PM), and Vertex Companies, LLC (9 PM)
• Committee discussion and vote on OPM selection (broadcast live starting at 10 PM)
• Discussion on OPM contract negotiation process
• Approval of minutes from July 17 and July 23, 2024

The Fire Station Building Committee interviewed three Owner's Project Manager (OPM) firms and voted 6-0 to recommend Vertex Companies, LLC for the OPM position, subject to successful contract negotiations. The recommendation will go to the Select Board for final hiring. The committee also approved minutes from its July 17 and July 23 meetings.

• Recommended Vertex Companies, LLC for OPM position, subject to contract negotiations (6-0)
• Approved July 17, 2024 meeting minutes as amended (6-0-1, Blaustein abstaining)
• Approved July 23, 2024 meeting minutes as amended (7-0)

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to review previous minutes and discuss the development of a plan for the Town's 2030 goals. The committee may also consider requesting modifications to its name and charter.

• Development of DEIC plan for Town's 2030 goals
• Possible modifications to committee name and/or charter
• Approval of 6/25/2024 meeting minutes

Recreation Commission

The Boxborough Recreation Commission will review minutes, receive updates on Flerra and the JUMP program, and discuss cameras for Liberty/Fifers Field. A new Recreation Services Coordinator position is also on the agenda for discussion. The meeting is procedural with no major decisions expected.

• Discussion of a new Recreation Services Coordinator position
• Update on cameras for Liberty/Fifers Field
• Flerra Updates and JUMP Program updates

The Boxborough Recreation Commission approved the June meeting minutes and voted to request wooden benches for an Eagle Scout service project at Liberty Field. The commission also discussed the successful Flerra Summer Playground, the search for a part-time Recreation Services Coordinator, and plans for a JUMP program and running club.

• Approved June meeting minutes (unanimous)
• Requested wooden benches for Eagle Scout project at Liberty (unanimous)

Fire Station Building Committee

The Fire Station Building Committee will hold its organizational meeting, electing a chair, vice chair, and clerk, and setting a meeting schedule. The main action item is discussing and voting on the top three selections for an Owner's Project Manager (OPM) to oversee the fire station project. They will also approve prior meeting minutes, discuss the project timeline and Town Meeting deliverables, and set high-level goals.

• Nominate and vote for Chair, Vice Chair, and Clerk
• Vote on meeting schedule
• Discuss and vote on OPM top three selections
• Approve minutes of July 17, 2024
• Discuss project preliminary timeline and Town Meeting deliverables

The Fire Station Building Committee voted to select CHA Consulting, Vertex, and Turner & Townsend as the top three Owner's Project Manager (OPM) candidates for the fire station project. The committee also elected officers, set a meeting schedule, and discussed aiming for the February 2025 Town Meeting. One member recused herself from the OPM vote due to a conflict of interest.

• Elected Mary Brolin as Chair (7-0)
• Elected Mac Reid as Vice Chair (7-0)
• Elected Sara Lavado as Clerk (7-0)
• Selected CHA Consulting, Vertex, and Turner & Townsend as top three OPM candidates (6-0)
• Set regular meetings for second Wednesday and fourth Thursday at 7pm
• Tabled approval of July 17, 2024 minutes

Steele Farm Committee

The Steele Farm Committee will meet to discuss renovations to the Ice House. No other substantive business is listed on the agenda.

• Discussion on Ice House Renovations

The Steele Farm Committee discussed contractor concerns about the icehouse's siding boards during renovations. They voted to prefer replacing identified boards (option C), but will fall back to installing PT plywood and a zip system (option B) if needed to ensure work integrity over the next 10 years. The meeting adjourned at 6:23 pm.

• Approved motion to respond to contractor preferring option C (replace identified boards) with option B (PT plywood and zip system) as fallback (all in favor)
• Approved motion to adjourn meeting at 6:23 pm (all in favor)

Well-Being Committee

The Boxborough Well-Being Committee will meet via Zoom to approve previous meeting minutes, discuss the upcoming issue of the Well-Being column for the Boxborough News, and review follow-up notes from the Movement Series. Additional discussion items include planning a Well-Being presence at the Free Bee Community Market (opening July 27, with other dates in August, September, and October), consideration of the ARPA budget for 2025, and support/promotion of MART. The agenda consists of routine updates and discussions with no votes on specific ordinances or spending.

• Approve minutes from previous meeting
• Well-Being column for Boxborough News: July/August issue
• Movement series follow-up notes: successes and suggestions
• Free Bee Community market presence on July 27, Aug 17, Sept 7, and Oct 19
• ARPA Budget discussion for 2025

The Well-Being Committee approved the June 4 minutes (with one abstention) and discussed several upcoming events, including a July 27 FreeBee market presence and a September 7 harvest market. They planned to set a tentative winter movement program schedule at the August meeting and discussed allocating ARPA funds to the Community Services Gift Account, with further research on donation guidelines. No formal votes were taken on these items.

• Approved June 4 minutes (moved by Anne McNeece, seconded by Mary Pavlik; Al Murphy abstained)
• Discussed ARPA funds for Community Services Gift Account (no vote)
• Planned winter movement program schedule for August meeting
• Set agenda item for August meeting on winter movement program

Economic Development Committee

The Boxborough Economic Development Committee will review minutes, discuss the status of Round 2 and implementation of Round 3 of the Business Grants Program, and receive an update on the Village Center with a possible August engagement session. The committee also plans to discuss reorganization, update the business database, and finalize goals and economic development plan.

• Review of meeting minutes from May 9 and June 13, 2024
• Business Grants Program – status of Round 2 and implementation of Round 3
• Village Center update and possible August engagement session
• EDC reorganization discussion
• Business database update and completion

Fire Station Building Committee

The Fire Station Building Committee holds its first meeting to elect officers, review its charter, and set a regular meeting schedule. Members will also discuss the project schedule, committee goals, and qualifications for an Owner's Project Manager (OPM). The committee will consider what deliverables are needed for a future Town Meeting vote.

• Elect Chair, Vice Chair, and Clerk for the committee
• Review the Fire Station Building Committee Charter
• Set regular meeting schedule (1st and 3rd Wednesday each month)
• Discuss project schedule and committee goals
• Review and discuss OPM qualifications and recommendations

Conservation Commission

The Boxborough Conservation Commission will hold public hearings on Notices of Intent (wetland permits) for several properties, including continuations for 50 Taylor Farm Road, 100 Codman Hill Road, and 140 Davidson Road, and a new hearing for 60 Guggins Lane (all with a request to continue). The meeting also includes committee reports, updates on ongoing enforcement actions, and a review of wetland bylaw regulations. No final decisions are scheduled; items are for discussion and continuation.

• Hearing continuation – Notice of Intent for 50 Taylor Farm Road (113-586)
• Hearing continuation – Notice of Intent for 100 Codman Hill Road (113-575)
• Hearing continuation – Notice of Intent for 140 Davidson Road (113-585)
• Hearing (request to continue) – Notice of Intent for 60 Guggins Lane (113-589)
• Update on 95 & 105 Sargent Road property

Select Board

The Boxborough Select Board will hold a regular meeting with several discussion and action items. Key topics include a possible action on Liberty Fields vandalism, a discussion on conservation trails, a presentation on Operation Safe Streets 2024, appointments to the Fire Station Building Committee, and an update on the Boxborough Regional School District's revised 2024-2025 budget.

• Discussion (possible action) on Liberty Fields vandalism
• Discussion (possible action) on conservation trails
• Presentation: Operation Safe Streets 2024 Post-Operation Report
• Action: Fire Station Building Committee appointments
• Update & discussion on Boxborough Regional School District 2024-2025 revised budget

Planning Board

The Planning Board will continue a public hearing regarding a site plan for a 3-unit trade shop. The board will also hear a conceptual development proposal for 340 Codman Hill Road and hold working sessions on goals and regulations.

• Public hearing for Site Plan Review at 100 Codman Hill Road for a 3-unit trade shop
• Conceptual development proposal discussion for 340 Codman Hill Road
• MBTA Communities update
• Goal Setting Session
• Rules and Regulations Working Session

Finance Committee

The Boxborough Finance Committee will meet to discuss and potentially vote on budget transfers. The committee will also consider possible votes regarding Reserve Fund transfers.

• Budget transfers (possible vote)
• Reserve Fund transfers (possible vote)

Sustainability Committee

The Boxborough Sustainability Committee is meeting to hold discussions on solar energy and waste management planning. The agenda also includes updates regarding the BSC Charter and Energize Boxborough.

• Solar discussion
• Waste management discussion and event planning
• Specialized code discussion
• BSC Charter update
• Energize Boxborough update

Cemetery Commission

The Boxborough Cemetery Commission will meet to review previous minutes and discuss reorganization. The agenda includes discussions regarding vegetation, grounds, or structure issues and a review of rules and regulations.

• Review and approval of minutes
• Commission reorganization
• Vegetation, grounds, or structure issues
• Rules and regulations review

Steele Farm Committee

The Steele Farm Committee will discuss farm maintenance tasks including tree care and mowing. The meeting includes status updates on the Ice House Restoration and Steele Farm House Phase III. Members will also address well water testing and a memorial plaque request.

• Tree maintenance submission to DPW
• Ice House Restoration status update
• Steele Farm House Phase III status update
• Well water testing discussion
• Memorial plaque request for a resident

Board of Health

The Board of Health will consider a well variance for Skillings and Sons at 707 Burroughs Rd. The meeting also includes discussions on septic and floor drain regulations, alongside reviews of drinking water and groundwater discharge reports.

• Well variance for 707 Burroughs Rd (Skillings and Sons)
• Septic Regulations review
• LELWD Floor Drain Regulations discussion
• Drinking water reports for various locations including Summerfields Condos and Blanchard Memorial School
• SDS/WWTF/Groundwater Discharge reports for several properties

Library Board of Trustees

The Sargent Memorial Library Trustees will meet to review budget and expenditure updates. The board will also receive updates on building issues and a potential renovation project. Additionally, the trustees will hold a discussion regarding the Director's performance review.

• Approval of May and June minutes
• Budget and expenditure updates
• Potential renovation project update
• Discussion of Director's performance review

Community Preservation Committee

The committee will review the revised 2025 Community Preservation Plan and draft award letters for fiscal year 2025 awardees. Members will also address expiring terms and vote on new positions. An updated CP-3 Report is scheduled for review.

• Revised 2025 Community Preservation Plan
• Draft award letters for FY 2025 awardees
• Updated CP-3 Report
• Voting on committee positions and expiring terms

Personnel Board

The Boxborough Personnel Board will discuss an Employer of Choice presentation for the Select Board. The board will also receive updates on policies and review the status of job description harmonization.

• Employer of Choice presentation to Select Board
• Update on policies
• Status of job description harmonization effort
• Approval of June 11, 2024 meeting minutes

Planning Board

This agenda contains only procedural notice that a quorum of the Planning Board may be present at the July 9, 2024, Zoning Board of Appeals meeting. No specific business items are listed for the Planning Board.

Agricultural Commission

The Agricultural Commission will discuss local agricultural developments and Master Plan actions. Agenda items include Flerra Garden fencing and updates for 95/105 Sargent Road. The commission will also address invasive species management and community conservation projects.

• Flerra Garden Fencing
• 95/105 Sargent Road updates/actions
• Update on Master Plan Actions
• Invasives – education, training, management

Finance Committee

The Boxborough Finance Committee will discuss outstanding issues regarding the FY24 and FY25 budgets. The committee may also vote on budget transfers and Reserve Fund Transfers. Members will also address committee organization and liaison assignments.

• Possible votes on FY24 budget transfers and outstanding issues
• Possible votes on FY25 budget outstanding issues
• Discussion of Reserve Fund Transfers (RFT)
• $168,000 starting balance for the RFT tracker

Select Board

The Boxborough Select Board will consider the State Primary warrant and a vote to reduce in-person early voting hours. The board is also scheduled to discuss the Acton-Boxborough Regional School District 2024-2025 revised budget. Other agenda items include committee charter revisions and various appointments.

• Approval of the State Primary Warrant for the September 3, 2024 election
• Vote to consider reducing in-person early voting hours for the State Primary
• Discussion of the Acton-Boxborough Regional School District 2024-2025 revised budget
• Revision of the Sustainability Committee Charter
• Appointments for DEIC, Tae Kwon Do, and Flerra Summer Program

Personnel Board

The Personnel Board is not convening as a board. Instead, members may attend the Select Board meeting to observe a presentation and discussion on the 'Employer of Choice' topic. No decisions by the Personnel Board are scheduled.

• Employer of Choice presentation and discussion

Council on Aging

The Boxborough Council on Aging Board will meet to approve prior minutes, elect new officers (chair, vice chair, secretary), and receive updates from staff and liaisons. The agenda is largely procedural, with no major policy or funding decisions listed.

• Approve minutes of June 10, 2024 meeting
• Nominate and vote for Chair, Vice Chair, and Secretary
• Reports from former chair Anne Canfield and former vice chair Bill Litant
• Buzz update from COA staff Kim Dee
• Reports from FCOA, Finance Committee, and Select Board liaisons

Planning Board

The Boxborough Planning Board will hold a public meeting on July 8, 2024, via Zoom. The main agenda item is a presentation and discussion with the Town Planner about complying with MBTA Communities requirements as an Adjacent Small Town. The meeting also includes public comment on non-agenda items. Upcoming meetings will address site plan review and a major modification request.

• MBTA Communities compliance discussion with Town Planner
• Public comment period for non-agenda items
• Upcoming: July 15 site plan review at 100 Codman Hill Road
• Upcoming: August 5 major modification request at Taylor Farm Road

Diversity, Equity and Inclusion Committee

The Diversity, Equity and Inclusion Committee will meet to elect a new chair and review its charge or charter. The committee also plans to discuss the Boxborough 2030 plan.

• Election of a new chair
• Approval of March 26, 2024 minutes
• Discussion of the Boxborough 2030 plan
• Discussion regarding the committee's charge or charter

Recreation Commission

The Recreation Commission will discuss updates regarding the Flerra Playground and possible CPC funds. The meeting also includes status reports on Liberty Field, the Summer Road softball field, and the Tae Kwon Do Program Director.

• Flerra Playground ground updates and possible CPC funds
• Tae Kwon Do Program Director update
• Softball Field on Summer Road
• Liberty Field Update
• Approval of May minutes

Water Resources Committee

The committee will discuss Zone II protection for the new Trumbull well and Patch Hill monitoring wells. Members will also review educational resources regarding PFAS and private well testing.

• Letters regarding Zone II protection for new Trumbull well
• Patch Hill monitoring wells discussion
• PFAS educational materials and testing resources
• Private well testing resources

Select Board

The Select Board will consider several municipal actions, including the approval of a Fire Chief contract. The board also plans to vote on joining the Renewable Energy Trust Fund and Nashoba Valley Technical High School.

• Renewable Energy Trust Fund Membership Agreement
• Intent to join Nashoba Valley Technical High School as a member community
• FY24 Department Budget Transfer
• Fire Chief contract approval
• FY25 annual appointments

Finance Committee

The Boxborough Finance Committee will discuss the FY25 budget forecast, vocational school updates, and reserve fund transfers. The committee also plans to address the FY26 operating and school budgets. Additionally, members will review Town Assessor updates and the ClearGov budgeting process.

• Vote on Reserve Fund Transfers (RFT)
• Review of FY25 budget dashboard and forecasts
• Town Assessor update from M. Johns regarding audits and financial policy
• Discussion of $16,533 library sprinkler pump and other RTF tracker items
• Planning for the ClearGov budgeting process

A-B Regional School Committee

The Acton-Boxborough Regional School Committee is conducting its annual summer workshop. The agenda includes votes on adopting a decarbonization roadmap and approving $4,500 in grants for summer day program scholarships.

• Approval of two grants totaling $4,500 to Community Education for Summer Day program scholarships
• Vote to adopt the Decarb Roadmap as presented on June 6
• Second reading and vote on the ZEV First Policy
• Approval of meeting minutes from June 6, 2024

North Central Climate Change Coalition

The North Central Climate Change Coalition will hold discussions regarding a Federal Funds Partnership and the ResilientMass Metrics Equity Advisory Group. The meeting also includes member updates and a discussion on Mass Energize.

• Federal Funds Partnership discussion
• ResilientMass Metrics Equity Advisory Group discussion
• Mass Energize discussion
• Review and approval of minutes

Acton Health Insurance Trust

The meeting includes an update on the legal steps required to dissolve the Trust. Additionally, the body will vote on a GBS contract amendment and elect new officers.

• Vote on GBS Contract Amendment
• Update on legal steps to dissolve the Trust
• Election of new officers
• Review of May Cash Flow GBS

Steele Farm Committee

The committee will review May 9, 2024, meeting minutes and discuss finance. The agenda includes status updates on tree maintenance, the pollinator garden, and building restoration projects.

• Ice House Restoration and Steele Farm House Phase III status
• Tree maintenance submission to DPW
• Well water testing
• Capital Plan review
• Barn organization and handbook updates

Water Resources Committee

The Assistant Town Administrator will hold a pre-submission conference regarding the Request for Proposals (RFP) for Townwide Water Resource Planning Services. This session allows potential respondents to ask questions about the project scope and submission requirements.

• Pre-submission conference for Townwide Water Resource Planning Services RFP

Planning Board

The Planning Board will continue a public hearing regarding a site plan review for a 3-unit trade shop building at 100 Codman Hill Road. The board will also meet to discuss a condition of the 1160 Liberty Square Road site plan approval. Other business includes board reorganization and setting the FY25 meeting schedule.

• Site Plan Review for a 3-unit trade shop at 100 Codman Hill Road
• Discussion regarding a condition of the 1160 Liberty Square Road site plan approval
• Appointment of an Associate Planning Board Member
• Board reorganization and FY25 meeting schedule setting

Board of Registrars

The Board of Registrars will conduct a recount for the Planning Board office following the May 21, 2024 Town Election. The process includes examining contested ballots and conducting a hearing on late-received ballots. The board will also review hand recount totals and approve minutes from the June 3, 2024 meeting.

• Recount for the Planning Board office from the May 21, 2024 election
• Examination of contested ballots to determine voter intent
• Hearing on ballots received too late
• Review and reporting of hand recount totals
• Approval of June 3, 2024 meeting minutes

Sustainability Committee

The committee will review May minutes and address the BSC Charter approval. Discussion topics include waste management, solar advocacy, and 1414 Mass Ave. Updates on Green Communities and Energize Boxborough are also scheduled.

• BSC Charter approval
• Green Communities update
• Energize Boxborough update
• Fifer's Day planning
• Priority actions discussion (waste management/PAYT, solar advocacy)

Economic Development Committee

The committee will discuss the Boxborough Business Grants Program and receive a progress review from the Village Center Study Group. The agenda also includes a chairperson's report and a discussion on aligning EDC goals with the Master Plan.

• Boxborough Business Grants Program
• Village Center Study Group progress review
• EDC Goals and Master Plan alignment

Cemetery Commission

This meeting consists of routine procedural items and discussions regarding cemetery grounds. The commission will review minutes, address public communications, and discuss vegetation, grounds, or structure issues.

• Review and approval of minutes
• Discussion of vegetation, grounds, or structure issues
• Review of rules, regulations, and policies
• Review of maps, plans, and lists

Board of Health

The Board of Health will discuss radon home testing and LELWD floor drain regulations. The meeting includes an update on 176 Swanson Rd., Unit 306 and reviews groundwater discharge reports for several local properties.

• Septic Regulations appointment
• Radon home testing discussion
• Update on 176 Swanson Rd., Unit 306
• LELWD Floor Drain Regulations discussion
• Groundwater discharge reports for local properties

Agricultural Commission

The Agricultural Commission will review minutes and provide updates on Master Plan actions. Discussion topics include the Flerra Meadows Community Garden, 95/105 Sargent Road, and invasive species management.

• Flerra Meadows Community Garden / CPA Article
• 95/105 Sargent Road updates/actions
• Update on Master Plan Actions
• Invasives – education, training, management

Personnel Board

The board will review the outcomes of the 2024 Annual Town Meeting. Members will also discuss proposed positions for fiscal year 2025 and an Employer of Choice presentation to the Select Board.

• Proposed positions for FY 2025
• 2024 Annual Town Meeting outcomes
• Employer of Choice presentation to Select Board
• Policy updates
• Job description harmonization effort

Finance Committee

The Boxborough Finance Committee will review minutes from April and May 2024 meetings. The agenda includes discussions on budget transfers, committee reorganization, and an update to the FY24 dashboard.

• Review of April 30 and May 13, 2024, meeting minutes
• Reserve Fund Transfer (RFT) tracker update for $155,000
• FY24 dashboard information update
• Discussion of budget transfers and committee reorganization

Select Board

The Boxborough Select Board will conduct interviews for the position of Fire Chief. The board also plans to act on fire department grants and a fuel-efficient vehicle policy. Additionally, members will discuss the Fire Station Building Committee.

• Interviews for Fire Chief candidates Arthur Cheeks, John Kivlan, and Robert Wollner
• Approval of Fire Department SAFE Program grants
• Review of Fuel Efficient Vehicle Policy Green Community Designation and Energy Reduction Plan
• Two-Day Common Victualler's license for Nashoba Valley Olympia at 34 Mass Ave
• Discussion regarding the Fire Station Building Committee

Council on Aging

The Council on Aging will review minutes from the May 13 meeting. The agenda consists of various staff, liaison, and committee reports.

• Approval of May 13 meeting minutes
• Buzz update
• Grant liaison report

Council on Aging

The meeting consists of routine reports and the approval of May 13 meeting minutes. Various board members and committee liaisons will provide updates regarding staff, grants, and town board connections.

• Approval of May 13 meeting minutes
• Grant liaison and COA staff updates
• Reports from Select Board and Finance Committee liaisons

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will meet to approve Superintendent Peter Light’s annual review and FY25 contract, elect committee officers for the coming year, and take a second reading vote on the ABRHS Handbook. Members will also vote on several financial items, including a $42,000 Student Activities Fund donation, consent agenda donations totaling $24,590, and the appointment of an interim director of special education. The meeting includes a first read of a Zero Energy Vehicle First policy and executive session for collective bargaining discussions.

• Vote on Superintendent Peter Light’s FY25 contract and salary (agenda lists salary as $XXX)
• Second-read vote to approve the 2024-2025 ABRHS Handbook
• Election of FY25 committee officers (Chair, two Vice Chairs, Secretary)
• Approval of $42,000 Acton Boxborough Student Activities Fund donation and consent agenda donations ($3,590 for art books; $21,000 for drama light/sound upgrades)
• First read of the Zero Energy Vehicle First (ZEV) Policy and discussion of DOER Climate Leader applications

Community Preservation Committee

The Committee will review proposed revisions to the Community Preservation Plan with the Town Planner. Members will also examine draft conditions and award letters for FY 2025 awardees. The meeting includes updates on financial worksheets and committee positions.

• Review of proposed Community Preservation Plan revisions
• Review of draft conditions and award letters for FY 2025 awardees
• Update on financial worksheets
• Nominations and voting on committee positions

Library Board of Trustees

The Sargent Memorial Library Trustees will conduct annual board reorganization, including elections for Chair, Treasurer, and Secretary. The meeting includes votes on remote work guidelines and patron rights and responsibilities. The Director will also provide updates on the budget and potential renovation projects.

• Election of Board Chair, Treasurer, and Secretary
• Vote on remote work guidelines and agreement
• Vote on patron rights and responsibilities
• Update on potential renovation project
• Discussion of Director's performance review

Conservation Commission

The commission will conduct public hearings regarding Notices of Intent at 100 Codman Hill Rd, 140 Davidson Road, and 60 Guggins Lane. The meeting also includes a review of the Wetland Bylaw regulations and discussion of Enclave construction road.

• Hearing: Notice of Intent at 100 Codman Hill Rd
• Hearing: Resource Area Delineation at 340 Codman Hill Rd
• Hearing: Notice of Intent at 140 Davidson Road
• Hearing: Notice of Intent at 60 Guggins Lane
• Review of Wetland Bylaw regulations

Public Celebrations & Ceremonies Committee

The committee will discuss several items regarding the Fifers Day Parade, including selecting a Golden Fife and Parade Marshall. There are no minutes to approve or open issues listed for this meeting.

• Selection of Golden Fife for Fifers Day Parade
• Selection of Parade Marshall for Fifers Day Parade
• Discussion regarding Lucy and Luther
• Planning public communications for the parade

Water Resources Committee

The committee will review final edits to an RFP scheduled for release on June 5. Discussion includes firm notification processes and preparations for a pre-submission conference. The agenda also covers Patch Hill monitoring wells and updates regarding Acton and Littleton water.

• Review of final edits to RFP
• Schedule following RFP release on June 5
• Discussion of Patch Hill monitoring wells
• Updates on discussions with Acton and Littleton water
• Approval of May 8, 2024 minutes

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will discuss updates to local priorities for the Grand Cycle 2024-2025. The meeting also includes an update on the Cultural District proposal and a report from the film advisory group.

• Grand Cycle 2024-2025 priority updates
• Cultural District proposal update
• Film advisory group update
• Review of May 7, 2024 meeting minutes

MART Advisory Committee

The board will consider the proposed FY25 budget and a two-month fare free extension. The meeting also includes discussions on executive salary recommendations and service redesign updates for Fitchburg and Leominster.

• FY25 Proposed Budget approval
• Proposed 2 Month Fare Free Extension approval
• Executive salary review/increase recommendations (Bruno Fisher, Scott Rich, James Sluss)
• Fitchburg / Leominster Service Redesign update
• Approval of March 26, 2024 Meeting Minutes

Well-Being Committee

The Well-Being Committee will meet to approve minutes from the previous meeting and discuss possible uses for AARP funding. No other specific business is listed on the agenda.

• Approval of previous meeting minutes
• Brainstorming session regarding AARP funding uses

MART Finance Committee

The committee will review the proposed FY25 budget and provide a recommendation for Advisory Board approval. Members will also discuss a ten-month financial update and full-year projections for FY2024.

• FY25 Proposed Budget review and recommendation
• FY2024 Ten Month Financial Update
• Proposed additional two months of MassDOT-funded fare-free fixed route/ADA service

Planning Board

The Planning Board will hold a public hearing to review a site plan application for a 3-unit trade shop building at 100 Codman Hill Road. The meeting also includes a discussion regarding conditions of the 1160 Liberty Square Road site plan approval and an executive session on litigation strategy.

• Public hearing for a 3-unit trade shop building at 100 Codman Hill Road
• Discussion of conditions for the 1160 Liberty Square Road Site Plan Approval
• Executive session regarding litigation strategy for 242/244 Adams Place

Board of Registrars

The Board of Registrars will determine a date for a recount of ballots for the Planning Board position. This follows a petition received on May 30th regarding the May 21, 2024 Town Election.

• Recount of Planning Board ballots from the May 21, 2024 election

MART Advisory Committee

The committee is meeting to review salaries and consider increases for three executive positions. Recommendations will be made for Advisory Board approval.

• Salary review for Buno Fisher, Administrator
• Salary review for Scott Rich, Assistant Administrator
• Salary review for James Sluss, Chief Financial Officer

MART Advisory Committee

The Montachusett Regional Planning Commission (MRPC) and Montachusett Regional Transit Authority (MART) are hosting a public information meeting. The session focuses on a safety action plan to improve roadway safety outcomes in the region.

• Public information meeting regarding the safety action plan
• Collaboration between MRPC, MART, and consultant WSP

Select Board

The Select Board is meeting virtually to discuss the Building Committee. No other specific agenda items or decisions were listed.

• Building Committee discussion

Building Committee

The Building Committee will recap the Annual Town Meeting and discuss public outreach plans. The body will also review site updates and the composition of the future Fire Station Building Committee.

• Recap of Annual Town Meeting
• Public outreach plans
• Site review updates
• Composition of the Fire Station Building Committee (FSBC)

Agricultural Commission

The Agricultural Commission will meet to review community garden updates and local agricultural developments. The body will also discuss potential educational programs and projects related to the Conservation District and Perkins Woods.

• Community Garden updates
• Local Ag Developments
• Educational / Informational Programs
• Community / Conservation District events and projects
• Perkins Woods updates and actions

Acton Health Insurance Trust

The Acton Health Insurance Trust is meeting to review financial reports and contract updates. The body will also discuss the legal steps required to dissolve the trust.

• April Cash Flow GBS
• Update on Contracts
• Update on Legal Steps to Dissolve the Trust

Recreation Commission

The Recreation Commission will meet to review updates on the 'my rec' app and Liberty Baseball. The body will also discuss summer pickleball clinics, field permits, and registration for Flerra summer programs.

• Updates on 'my rec' app
• Summer pickleball clinics
• Field permits
• Flerra summer registrations
• Tae Kwon Do

Village Center Working Group

The working group will review a presentation from a consultant regarding a village center study. The meeting is intended to gather community feedback on how a village center can be formed in Boxborough.

• Presentation from consultant on village center study
• Public comment session

Well-Being Committee

The Well-Being Committee is meeting to approve previous minutes and coordinate the June column for the Boxborough News. The body will also receive updates on CSC and Yoga well-being initiatives.

• June Well-Being column for Boxborough News
• CSC update
• Yoga well-being update
• FreeBee Market

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee is meeting to discuss the Memorial Day Parade. The discussion will cover the schedule, lineup, and participants.

• Memorial Day Parade schedule and lineup
• Coordination of veterans and cars for the parade
• Town hall flowers

Planning Board

The Planning Board will conduct a public hearing regarding a site plan application for a 3-unit trade shop building. The board will also discuss permit closeouts and hold working sessions on goal setting and rules and regulations.

• Public hearing for a 3-unit trade shop building at 100 Codman Hill Road
• Discussion on closeout of permits for 400 Beaver Brook Road
• MBTA Communities update
• Goal Setting Session
• Rules and Regulations Working Session

Agricultural Commission

The Agricultural Commission will meet to review updates to the rules and regulations for the Flerra Meadows Community Garden. The board will also discuss updates and actions regarding 95/105 Sargent Road.

• Flerra Meadows Community Garden rules and regulations update
• Updates and actions for 95/105 Sargent Road

North Central Climate Change Coalition

The North Central Climate Change Coalition will meet remotely to review several climate-related initiatives. The body will discuss staffing and data collection for climate change efforts.

• Residential climate change flag review
• Organic recycling review
• Climate change staffing discussion
• Climate change data collection discussion
• NC4 Web page review

Finance Committee

The Finance Committee will discuss Town Meeting items and approve minutes. The committee may also address budget or warrant article revotes if necessary.

• Town Meeting discussion
• Approval of Minutes
• Budget or Warrant Article revotes

Finance Committee

The Boxborough Finance Committee will meet to discuss the Town Meeting and the approval of minutes. The committee may also consider revotes on budget or warrant articles if necessary.

• Town Meeting discussion
• Approval of minutes
• Potential revotes on budget or warrant articles

Select Board

The Select Board will meet to vote on a funding source amendment for warrant article 42 and an inter-department budget transfer for FY24. The board will also discuss the final overview for the Annual Town Meeting.

• Funding source amendment on warrant article 42
• Inter-department budget transfer FY24
• Annual Town Meeting final overview

Council on Aging

The Council on Aging will review reports from staff and various board liaisons. The agenda includes a discussion of articles for the Annual Town Meeting.

• Review of April 8, 2024, meeting minutes
• Discussion of Annual Town Meeting COA articles
• Potential Board replacement volunteer for Building Committee

Finance Committee

The Boxborough Finance Committee will meet to review Town Meeting items and approve minutes. The committee will discuss an interdepartmental transfer and potential revotes on budget or warrant articles.

• Interdepartmental transfer
• Article 43 CPC Blanchard Playground possible revote
• Budget or Warrant Article revotes

Sustainability Committee

The Sustainability Committee will meet to discuss a waste management and reduction strategy. The body will also review updates regarding the town's sustainability policy, charter, and the Energize Boxborough initiative.

• Waste management and reduction strategy discussion
• NexTrex and transfer station signage updates
• Sustainability Policy and Charter update
• Energize Boxborough update
• Summer event planning

Economic Development Committee

The Economic Development Committee will review contracts for Alpha Cars and Swymfit. The body will also hold a public hearing regarding a grant application for Blossom Bees Honey Co. and review progress on the Village Center Study Group.

• Public hearing for Blossom Bees Honey Co. seeking $20,000 in grant funding
• Contract review and approval for Alpha Cars
• Contract review and approval for Swymfit
• Progress review of Village Center Study Group
• Updates on 1414 Mass Ave and 60 Codman Hill Road

Boxborough Emergency Reserve Corps

The Boxborough Emergency Reserve Corps will review recent event reports and discuss grant submissions. The meeting includes a review of I AM Responding (IAR) usage and a CPR certification practical session led by Captain Malinowski.

• CPR certification practical breakout
• Review of HSGP CCP CERT grant awarded for shipping storage container
• Discussion of HSGP CCP CERT 2024 grant application due May 17th
• Planning for Fifer’s Day on June 15th
• Planning for FreeBee town fair booth in September

Steele Farm Committee

The Steele Farm Committee will discuss the status of Phase II and III of the Steele Farm House and the Ice House restoration. The meeting also covers farm maintenance and the opening of the farmhouse for summer.

• Steele Farm House Phase II and III status
• Ice House restoration status
• Pollinator garden
• Well water testing
• Capital plan

Building Committee

The Boxborough Building Committee will review the minutes from the May 1, 2024 meeting. The committee is also considering specific language for a recommendation regarding ATM Article 42.

• Review and approval of May 1, 2024 minutes
• Consideration of language for BBC recommendation on ATM Article 42

Board of Health

The Boxborough Board of Health will review septic designs for 555 Old Harvard Rd and a deed restriction for 96 Patch Hill Rd. The meeting includes discussions on groundwater discharge reports for several local properties. The board will also sign an invoice from Norfork Helicopter for a larvicide drop.

• Septic design and room count review for 555 Old Harvard Rd
• Deed restriction review for 96 Patch Hill Rd
• Review of Septic Regulation
• Groundwater discharge reports for several local properties
• Invoice from Norfork Helicopter for larvicide drop

Town Clerk / Constable - Test Deck

The Town Clerk and Constable will conduct a test deck run through two voting machines. This procedure is being performed in preparation for the Local Town Election on May 21, 2024.

• Test deck run through two voting machines

Water Resources Committee

The Water Resources Committee will discuss the Environmental Impact Report (EIR) for the LWD connection, specifically regarding May 6, 2024, MEPA supplemental information. The committee will also receive updates on RFP pre-submission status and ongoing discussions with Acton and Littleton water.

• Discussion of EIR for LWD connection and impact of MEPA supplemental information
• Pre-submission status of RFP
• Updates on discussions with Acton and Littleton water
• Updates on roadway and parking lot salting
• Review and approval of April 23, 2024, minutes

Personnel Board

The Personnel Board will meet to discuss preparations for the 2024 Annual Town Meeting. The board will also receive an update on policies and reports from the Assistant Town Administrator and Finance Committee representative.

• 2024 Annual Town Meeting preparations
• Update on policies

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council is holding its regular virtual meeting to review and approve prior meeting minutes, hear the treasurer's report, and get updates from its film advisory group. Under new business, the council will discuss updates to local priorities for the 2023-2024 grant cycle, lessons learned from a recent reception, and several community events. The council will also consider a proposal for a cultural district and plan for upcoming meetings.

• Review/approve meeting minutes from 4/2/2024
• Treasurer's Report
• Film advisory group update
• Grand Cycle 2023-2024: updates to local priorities and reception lessons learned
• Cultural District proposal update

Finance Committee

The Boxborough Finance Committee will meet to review the FY25 Budget and potentially hold a vote. The committee will also discuss Acton Election and Town Meeting votes.

• FY25 Budget possible vote
• Acton Election and Town Meeting votes

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will review the FY25 Superintendent's Budget and receive updates from elementary school principals. The body is also scheduled to vote on an investment policy for general and long-term funds.

• Possible vote on FY25 Superintendent's Budget recommended motion
• Vote on General Funds and Long Term Funds Investment Policy
• ABRPTSO donation of $5,500 grant to RJ Grey for 7th and 8th grade field trips
• Donation of $4,029.90 from ABRHS Speech & Debate coaches to the club account
• Donation of $1,000 to SH STEM Program

Cemetery Commission

The Cemetery Commission will meet to review vegetation, grounds, and structure issues. The body will also discuss tree planting, signage, and preparations for Memorial Day.

• Vegetation, grounds, and structure issues
• Tree planting
• Signage
• Memorial Day preparations
• Review of rules, regulations, policies, and maps

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will review budget updates and a potential renovation project update. The meeting also includes discussions on remote work guidelines and patron rights and responsibilities.

• Potential renovation project update
• Remote work guideline and agreement discussion
• Patron rights and responsibilities discussion
• Budget and expenditure updates

Building Committee

The Boxborough Building Committee will review the Select Board's draft Annual Town Meeting presentation. The committee may vote on a recommendation regarding ATM Article 42.

• Possible vote on BBC recommendation for ATM Article 42
• Review of Select Board draft ATM presentation
• Approval of April 24, 2024 meeting minutes

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent and a Resource Area Delineation for several local properties. The board will also receive updates on Sargent Road and discuss ongoing wetland bylaw regulations.

• Hearing: Notice of Intent for 226 Massachusetts Ave
• Hearing: Abbreviated Notice of Resource Area Delineation for 340 Codman Hill Rd
• Hearing: Notice of Intent for 50 Taylor Farm Road
• Hearing: Notice of Intent for 140 Davidson Road
• Review of Regulations for the Wetland Bylaw

Village Center Working Group

The Village Center Working Group is meeting for a presentation and working session with a consultant. This is part of a village center study initiated by a 2022 Economic Development Committee grant to envision a village center for Boxborough.

• Presentation and working session with the study consultant

Planning Board

The Planning Board will discuss and vote on a proposal for a comprehensive traffic study. The board will also review permit closeouts and tree surveying methods for specific properties.

• Vote on proposal for town-wide comprehensive traffic study
• Closeout of permits and remaining conditions for 400 Beaver Brook Road
• Tree surveying representative samples at 1414 Mass Ave
• Response to EIR for Littleton Water Supply
• Response to routing sheets for 335 Burroughs Road and Harvard Ridge Sign Special Permit

Select Board

The agenda provided is a notice of a public meeting for the Boxborough Select Board. No specific discussion items or decisions are listed in the provided text.

Select Board

The Select Board is meeting to review the Annual Town Meeting Warrant and the anticipated meeting process. The session will cover motions on articles, logistics, and discussion points. The board will also discuss the outcome of the Town of Acton Town Meeting.

• Preview of Annual Town Meeting Warrant
• Discussion of Town of Acton Town Meeting outcome
• Logistics for May 13 Annual Town Meeting

Historical Commission

The commission is discussing maintenance updates for the Boxborough Museum, including back door and roof leak repairs. Members are also reviewing status updates on historic sign orders and the Alfred Cobleigh House demolition delay. The meeting includes discussions regarding support for town planning studies and 2025 anniversary activities.

• Status of museum back door and roof leak repairs
• Update on historic sign orders for Depot site and Luther Blanchard house
• ZBA application review for 63 Kendall Rd
• Budget and vendor updates for Alfred Cobleigh House demolition delay
• Reworking the bid and scope for Steele Farm Icehouse renovation

Recreation Commission

The Recreation Commission is meeting to review updates on summer playground and athletic programs. The body will discuss the J.U.M.P program, pickleball and tennis classes, and the Town Red Sox Day. Members will also consider the approval to purchase a shed.

• Approval to purchase a shed
• Marcus Lewis Pickleball and Tennis classes
• Flerra Summer Playground update
• J.U.M.P program
• MyRec.com updates

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to review financial reports and contract updates. The body will also discuss the legal steps required to dissolve the Trust.

• February Cash Flow GBS
• Update on Contracts
• Update on Legal Steps to Dissolve the Trust

Building Committee

The committee will review the previous meeting's minutes and receive an update on ATM Article 42, which may include a vote on text and recommendation. Members will also discuss options for the current site located at the old fire station.

• Review and approve April 17, 2024 minutes
• Update and possible vote on ATM Article 42 text and recommendation
• Update on options for the old fire station site

Well-Being Committee

The Well-Being Committee is meeting to discuss the format of its column in the Boxborough News and updates on CSC and Yoga programs. The committee will also consider its presence at the Free Bee Community market and support for the library and police.

• Format of the Well-Being column for Boxborough News
• CSC and Yoga well-being updates
• Nashoba seminar 'Building Thriving Community Partnerships' in Leominster
• Potential presence at Free Bee Community market opening May 18
• Well-being support for library and police

Public Celebrations & Ceremonies Committee

The committee is planning several local events including the Memorial Day Parade and Fifers Day Parade. Members will also discuss setting dates for a tree lighting and a new Menorah/Hanukkah celebration.

• Memorial Day Parade schedule, lineup, and participants
• Fifers Day Parade date confirmation
• Tree Lighting date setting
• New Menorah/Hanukkah Celebration planning
• Steele Farm Anniversary Party

Planning Board

The agenda provides the date, time, and location for a Planning Board meeting. No specific discussion items or decisions are listed in the provided text.

Economic Development Committee

The Economic Development Committee is meeting on April 23, 2024. The agenda does not list specific business items or decisions to be made.

Water Resources Committee

The committee will discuss a potential response to the EIR for the LWD connection. Members will also receive updates regarding discussions with Acton and Littleton water authorities. The agenda includes updates on roadway salting and reports from related town boards.

• Potential response to EIR for LWD connection
• Update on discussions with Acton and Littleton water
• Updates on roadway and parking lot salting
• Review of RFQ status
• Updates from Select Board, Planning Board, ConsCom, and Board of Health

Finance Committee

The Finance Committee is scheduled to meet on April 23, 2024. The agenda does not list any specific items for decision or discussion.

Finance Committee

The Finance Committee will review the FY25 Budget and discuss possible votes on Town Meeting articles. The meeting also includes a report on ATM Article 5 and an update for the FY24 dashboard.

• FY25 Budget discussion
• Possible vote on ATM articles
• ATM Article 5 Report
• FY24 Dashboard information update

Select Board

The meeting is listed as occurring on April 23, 2024, but the agenda notes that a quorum of the Select Board may be present at the Craft Food Halls VIP/Media Night.

Select Board

The Select Board will discuss preparations for the Annual Town Meeting and Annual Town Election. The board is deciding on parade permits and policy revisions for the Sustainability Committee.

• Revision of Article 42 Fire Department warrant language for new fire station professional services
• Authorization of the Annual Town Election Warrant posting
• Approval of Memorial Day and Fifter’s Day parade permits
• Sustainability Committee policy revisions
• Q3 Finance Team Report presentation

Cable Television License Renewal Advisory Committee

The Cable Television License Renewal Advisory Committee is meeting to review the minutes from March 8, 2024. The primary business item involves receiving updates regarding the Comcast renewal process.

• Updates on Comcast Renewal

Select Board

The agenda provides notice for a virtual meeting of the Select Board and the Boxborough Building Committee. No specific discussion items or decisions are listed in the provided text.

Building Committee

The Boxborough Building Committee will meet to discuss the text and recommendation for ATM Article 42. The committee will also review a summary of past work regarding alternate sites and determine potential next steps.

• Possible vote on text and recommendation for ATM Article 42
• Review of past work and potential votes on alternate sites