Boxborough public meetings in 2025

Select Board

The Select Board will consider several actions, including accepting a land donation at 126 Massachusetts Ave. and setting a date for the town's debt exclusion ballot vote. It will also discuss the possible use of electronic voting devices and review updates to the FY2027 budget. A key agenda item is the approval of a special one‑day liquor license for Winterfest on Jan. 31, 2026 (rain date Feb. 1) at Dirigible Brewery, 24 Porter Rd., Littleton. The board will also process annual renewals for various alcohol, food, and vehicle dealer licenses.

• Action: Accept land donation at 126 Massachusetts Ave.
• Action: Approve special one‑day liquor license for Winterfest, Jan. 31‑Feb. 1, 2026, Dirigible Brewery, 24 Porter Rd., Littleton
• Action: Set date for debt exclusion ballot vote
• Update/Possible Action: Implementation of electronic voting devices
• Action: Renew annual alcohol, food, and vehicle dealer licenses for listed businesses

Steele Farm Committee

The Steele Farm Committee will meet to review financial reports and maintenance updates for the farm. The body will discuss the status of the parking lot, goats, and chestnut trees, as well as the capital plan and handbook.

• Parking lot status update
• Chestnut trees and goats maintenance
• Farmhouse lanterns maintenance
• Capital Plan review
• Steele Farm Engagement Flyer

A-B Regional School Committee

The Acton‑Boxborough Regional School Committee will approve items on the consent agenda, including meeting minutes, warrants, and a $24,000 donation from Friends of Acton Libraries. It will discuss a FY26 budget update on Other Post‑Employment Benefits and consider adding Liz Fowlks to the Capital Subcommittee. The committee will also hold a public comment period on the AB Forward district reorganization discussion.

• Add Liz Fowlks to the Capital Subcommittee (recommendation from the Superintendent)
• FY26 budget update memo on Other Post‑Employment Benefits (OPEB)
• Public comment (up to 3 minutes per speaker) on AB Forward district reorganization
• Approve Friends of Acton Libraries $24,000 donation to the district
• Approve meeting minutes and warrants on the consent agenda

Conservation Commission

The Boxborough Conservation Commission will discuss the acceptance of a land donation at 126 Mass Ave. It will hold hearings on notices of intent for 959 Hill Rd and 272 Depot Rd. Ongoing topics include the rodenticide ban, updates on Perkins Woods, and review of the Wetland Bylaw regulations.

• Acceptance of land donation at 126 Mass Ave
• Hearing on Notice of Intent for 959 Hill Rd (113-05 nn)
• Hearing on Notice of Intent for 272 Depot Rd (113-0598)
• Discussion of ongoing rodenticide ban
• Perkins Woods update and review of Wetland Bylaw regulations

The Boxborough Conservation Commission accepted a land donation at 126 Massachusetts Avenue for conservation, closed hearings and issued Orders of Conditions for projects at 959 Hill Road and 272 Depot Road, and supported a Recreation Commission funding request. All votes were unanimous.

• Approved minutes of Dec. 3, 2025 as amended (unanimous)
• Accepted land donation at 126 Massachusetts Avenue (Assessor's Lot 15-083-000) for conservation (unanimous)
• Closed hearing and approved Order of Conditions for 959 Hill Road (DEP 113-0599), contingent on Board of Health approval (unanimous)
• Closed hearing, granted waiver to Wetland Bylaw 2.5.3.1, and issued Order of Conditions for 272 Depot Road (DEP 113-0598) (unanimous)
• Supported Recreation Commission's request for Community Preservation Committee funds for Flerra Meadows playground (unanimous)
• Authorized submission of SuAsCo CISMA grant application for Patch Hill parcel (unanimous)

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to approve minutes, review a treasurer's report, and examine a cash flow report for the GBS program. The meeting is scheduled for December 17, 2025.

• Approval of Minutes
• Treasurer’s Report
• Cash Flow Report GBS
• Additional Business

Personnel Board

The Boxborough Personnel Board will approve minutes from the November 25, 2025 meeting and hear a report from the Finance Committee. It will discuss a recommendation to adjust salaries for fiscal year 2027 and review several job descriptions, including a new Conservation Agent/Sustainability Coordinator. The board will also consider policies for calendar year 2026 such as sick time and whistleblowing procedures, and set the next meeting date.

• Approve meeting minutes of November 25, 2025
• Discuss potential salary adjustment recommendation for fiscal year 2027
• Review job descriptions for Conservation Agent/Sustainability Coordinator, Assistant Treasurer/Collector, and Assistant Town Accountant
• Consider CY 2026 policies including sick time, exit interviews, whistleblowing, and grievance process
• Set upcoming meeting date for January 20, 2025

The Board approved the minutes from the November 25, 2025 meeting by a 4‑0 vote. A motion to adjourn the December 16 meeting also passed 4‑0. The Board set a follow‑up action for Chair MacLean to present a 2‑2.5% salary bracket for Budget A at a joint meeting with the Select Board and Finance Committee. No new business or public matters were discussed.

• Approved minutes of Nov 25, 2025 meeting (4-0)
• Motion to adjourn passed (4-0)

Water Resources Committee

The Water Resources Committee will hold a virtual meeting to review minutes, discuss a gift of land at 126 Mass Ave, and review funding sources for FY27. The agenda includes updates on waterline projects and grant applications.

• Review and approve minutes of November 18, 2025
• Review draft WRC submission for annual town report
• Gift of Vorce land at 126 Mass Ave
• WRC funding sources for FY27
• Status of AWD joint Water Management Act grant application

The committee approved the November 18, 2025 minutes by a 5‑0 vote and approved the draft Water Resources Committee submission for the annual Town Report, also by a 5‑0 vote. The next meeting was set for January 20, 2026, and the meeting was adjourned with a 5‑0 vote.

• Approved November 18, 2025 minutes (5-0)
• Approved draft WRC submission for annual Town Report (5-0)
• Confirmed next meeting for January 20, 2026
• Adjourned meeting (5-0)

Finance Committee

The Finance Committee will review budget proposals for fiscal years 2026 and 2027, including 'First Pass' budgets A and B. The body will also discuss updates regarding the Fire Station Building Committee and School Committee strategic options.

• FY26 and FY27 Budget reviews
• Reserve Fund Transfer of $11,537.62 for Protection Fire Station Stairs
• Fire Station Building Committee updates
• School Committee budget and strategic options updates
• CY25 Annual Report organization

The committee approved a request for fire station stairs funding of $168,000. Two separate motions were approved unanimously, one by a 5‑0 vote and another by a 6‑0 vote, though the minutes do not specify their subjects.

• Approved fire station stairs funding request $168,000 (vote not recorded)
• Unspecified motion approved 5-0
• Unspecified motion approved 6-0

Council on Aging

The Council on Aging board will vote to approve the minutes of its November 10, 2025 meeting. The agenda also includes reports from the chair, staff, and several community and town groups. A brief buzz update and an item for other business are scheduled. The next meeting date will be set at the end of the session.

• Approve minutes of November 10, 2025 COA Board meeting

Economic Development Committee

The Economic Development Committee will meet to discuss the strategy and scheduling for a Business Brunch. The agenda also includes updates on business grants and the Rural Development Fund Grant.

• Business Brunch planning including date, invitations, and strategy
• Update on Business Grants
• Rural Development Fund Grant
• Village Center discussion

The Economic Development Committee approved the November 20, 2025 meeting minutes by a 5‑0 vote. The committee decided to place the Business Brunch on the agenda for the January 8, 2026 meeting. The meeting was adjourned by a unanimous 5‑0 vote.

• Approved November 20, 2025 meeting minutes (5-0)
• Added Business Brunch to January 8, 2026 agenda
• Adjourned meeting (5-0)

Fire Station Building Committee

The Boxborough Fire Station Building Committee will hold an executive session to consider real‑property transactions under M.G.L. c.30A §21(a)(6) and to review minutes from the November 20, 2025 session. In the open session, members will receive updates on sites under consideration, review a site matrix, and discuss site design and bid estimates. Possible votes include a warrant article for firehouse design and bid funding and warrant articles for land purchase, followed by budget and invoice approval votes.

• Executive session to consider purchase, exchange, lease, or value of real property (M.G.L. c.30A §21(a)(6))
• Review and approve executive session minutes from November 20, 2025 and vote on public release
• Possible vote on warrant article for firehouse design and bid funding
• Possible vote on warrant article(s) for land purchase
• Budget review and invoice approval vote

The Fire Station Building Committee moved into executive session to discuss real‑property matters and approved the executive‑session minutes from November 20, 2025. It also approved the December 4, 2025 meeting minutes and authorized payment of invoices totaling $27,735.66. All motions passed unanimously.

• Entered executive session to consider real‑property matters (6-0-0)
• Approved executive‑session minutes from Nov 20, 2025 (6-0-0)
• Approved December 4, 2025 meeting minutes (6-0-0)
• Approved invoices in the amount of $27,735.66 (6-0-0)
• Adjourned the meeting (6-0-0)

Cemetery Commission

The Boxborough Cemetery Commission meeting will consider several agenda items. Commissioners will review and approve the minutes from the previous meeting. They will discuss communications and public participation, address vegetation, grounds, or structure issues, and review rules, regulations, policies, as well as maps, plans, and lists. The commission will also schedule its next meeting before adjourning.

• Review and approve minutes
• Communications/public participation
• Vegetation, grounds, or structure issues
• Rules and Regulations, Policies
• Maps/Plans/Lists

Acton-Boxborough Cultural Council

The Acton‑Boxborough Cultural Council will consider regular business items, including public comments, approval of the December 1 minutes, and the treasurer's report. The main focus is the FY2025‑2026 grant cycle, where the council will finalize ranking methods, review a list of grant applications with requested amounts, and vote on the applications if the review is completed. The meeting also includes scheduling the next meeting.

• Approve meeting minutes from 12/1/2025
• Treasurer's report
• Finalize application ranking methods for FY26 grant cycle
• Review FY26 grant applications (requested amounts range from $50 to $5,000)
• Vote on grant applications (only if review is complete)

Library Board of Trustees

The Library Trustees will approve the November meeting minutes. They will receive the Director's report covering the FY26 budget and expenditures, as well as an update on the library renovation. The board will also confirm dates and locations for upcoming meetings before adjourning.

• Approve November meeting minutes
• Review FY26 budget and expenditure updates
• Discuss progress of library renovation
• Confirm date and location of next meetings

The trustees voted to approve the minutes from the November 12, 2025 meeting. A motion to adjourn the December 10 meeting was also moved and unanimously approved. No other substantive actions were taken.

• Approved November 12, 2025 meeting minutes (unanimous)
• Adjourned the December 10, 2025 meeting at 8:04 PM (unanimous)

Agricultural Commission

The Agricultural Commission will review and approve the meeting minutes. Commissioners will hear reports on the FreeBee Garden, a farmers survey, and a draft town report. The agenda includes discussion of the Campellini Planning Proposal, local agricultural developments, community and conservation district projects, and updates on Perkins Woods. The meeting will also set the date for the next session.

• Campellini Planning Proposal
• FreeBee Garden report
• Farmers Survey
• Perkins Woods updates/actions
• Local agricultural developments

The Boxborough Agricultural Commission approved the minutes from the November 25, 2025 meeting by a 4‑to‑0 vote with one abstention. The meeting was then adjourned by a 5‑to‑0 vote. No other formal actions were taken.

• Approved November 25, 2025 minutes (4-0, 1 abstention)
• Adjourned meeting (5-0)

Select Board

The Boxborough Select Board will discuss the FY2027 budget, set dates for the 2026 Annual Town Meeting and Election, and consider implementing electronic voting devices. The board will also discuss the establishment of a Board of Assessors and review special town meeting warrant placeholders.

• Discussion: FY2027 Budget Presentation
• Action: Set Date and Location of the 2026 Annual Town Meeting
• Action: Set Date of 2026 Annual Town Election
• Update/Possible Action: Implementation of Electronic Voting Devices
• Discussion: Special Town Meeting (March 9, 2026) Warrant Placeholders

Middlesex Conservation District Annual Meeting

The Middlesex Conservation District will present its FY 2025 activity and financial reports, and will elect supervisors for the district. The meeting includes a presentation on wild edibles by Russ Cohen. The meeting is open to the public and includes free dinner and snacks.

• Election of supervisors for the Middlesex Conservation District
• FY 2025 Annual Financial Report presentation by Kathie Becker
• District report by District Chair Kathie Becker
• Featured speaker presentation on wild edibles by Russ Cohen
• Free dinner and snacks provided to attendees

Community Preservation Committee

The Community Preservation Committee will hold a public hearing on six funding requests totaling $563,593 and will later vote on wording and summaries for articles to be placed on the May 2026 town meeting warrant.

• Public hearing on $563,593 in funding requests
• Town Hall Roof Replacement - $140,000
• Playground Improvements to Flerra - $300,000
• Boxborough Rental Assistance Program (BRAP) - $69,000
• Approval of May 2026 town meeting warrant articles

The Boxborough Community Preservation Committee voted unanimously to close the public hearing at 8:45 PM, approve the November 6, 2025 minutes, and approve payment of two $120 Action Unlimited invoices. The meeting was then adjourned at 9:04 PM. Agenda items on the financial worksheet and CPC reserve article were postponed to the January 8, 2026 meeting.

• Closed public hearing at 8:45 PM (unanimous)
• Approved November 6, 2025 minutes (unanimous)
• Approved payment of two $120 invoices (unanimous)
• Postponed review of CPC financial worksheet to Jan 8, 2026 (consensus)
• Postponed review of CPC reserve article and applications to Jan 8, 2026 (consensus)
• Adjourned meeting at 9:04 PM (unanimous)

Fire Station Building Committee

The Boxborough Fire Station Building Committee will hold an executive session to consider the purchase, exchange, lease, or valuation of real property under M.G.L. c. 30A, § 21(a)(6). After the executive session, the open session will review updates on sites under consideration, a site matrix, design and bid estimates, and possible votes on firehouse design funding and land purchase. The committee will also approve minutes from the November 20, 2025 meeting and provide public input opportunities.

• Consider purchase, exchange, lease, or value of real property (executive session)
• Approve executive session minutes from November 20, 2025
• Review site matrix and possible votes on site selection
• Possible vote on firehouse design and bid funding warrant article
• Possible vote on land purchase warrant article

The Fire Station Building Committee approved the November 20, 2025 meeting minutes with a unanimous 6‑0‑0 vote. The committee scheduled its next meetings for December 11, 2025, January 5, 2026, and January 8, 2026, with possible additional meetings on January 15 and January 22, 2026. The meeting was adjourned at 8:54 pm by a unanimous vote.

• Approved November 20, 2025 minutes (6-0-0)
• Scheduled meetings: Dec 11, 2025; Jan 5, 2026; Jan 8, 2026 (potential Jan 15 & Jan 22, 2026)
• Adjourned meeting at 8:54 pm (6-0-0)

Conservation Commission

The Conservation Commission will hold a Notice of Intent hearing for 272 Depot Rd. The board will also review documents for 975 Mass Ave and 31 Eldridge Road and discuss a grant RFP.

• Hearing Notice of Intent: 272 Depot Rd 113-597
• Order of Conditions: 975 Mass Ave 113-0597
• Request for CoC: 31 Eldridge Road 113-0582
• SuAsCo CISMA Small Grant RFP
• Review of Regulations for the Wetland Bylaw

The Conservation Commission approved the November 19, 2025 meeting minutes. It issued the edited Order of Conditions for 975 Massachusetts Avenue (DEP 113‑0597). The hearing on the Notice of Intent for 272 Depot Road (DEP 113‑0598) was continued to December 17, 2025 at 8:00 PM.

• Approved November 19, 2025 minutes (unanimous)
• Issued Order of Conditions for 975 Massachusetts Ave DEP 113‑0597 (unanimous)
• Continued hearing on 272 Depot Road DEP 113‑0598 to Dec. 17, 2025 at 8:00 PM (unanimous)

Boxborough Leadership Forum

The Boxborough Leadership Forum will review and approve the September 30, 2025 meeting minutes. Members will begin discussion of the March Special Town Meeting, the Annual Town Meeting, and a potential budget override. Updates will be provided by the Fire Station Building Committee and on the AB Regional School reorganization. A group discussion on encouraging new growth in town will also take place.

• Review and approve minutes of September 30, 2025
• Begin discussion of March Special Town Meeting, Annual Town Meeting planning, and potential budget override
• Update from Fire Station Building Committee
• AB Regional School Reorganization Update
• Group discussion about encouraging new growth in town

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee will review plans for the Tree Lighting ceremony on Dec. 6, including food, equipment, and volunteer coordination. It will also discuss Menorah Lighting preparations and budget considerations such as hot‑chocolate costs and candy‑cane purchases. The committee will recap the recent Veterans Day ceremony and note upcoming meeting dates.

• Tree Lighting ceremony on Dec. 6, 2025 at 4 PM; food includes 400 cookies from the Regency, 2 dozen gluten‑free cookies from Trader Joe’s, and hot chocolate (cost $584 last year)
• Candy canes purchased at BJ’s: 360 for $45.92
• Six tables requested from Steele Farm (3 for ornament decorating, 2 for food, 1 for face painting) and six folding chairs for face painting
• Menorah Lighting planning includes outreach to families, cider from Carlson’s Orchard, and a craft activity
• Veterans Day ceremony recap: 90‑100 attendees; wreath donation offered by Town Administrator Mike Johns

The Public Celebrations & Ceremonies Committee approved the minutes from the November 25, 2025 meeting by a unanimous roll‑call vote. A motion to adjourn the December 3 meeting also passed unanimously. No other formal actions, approvals, or denials were recorded.

• Approved November 25, 2025 minutes (5‑0)
• Motion to adjourn passed (5‑0)

Finance Committee

The Finance Committee will review budget models and discussions for fiscal years 2026 and 2027. The meeting includes a tax classification hearing for FY26 and updates on the Fire Station Building Committee and School Committee.

• FY26 Tax Classification hearing
• Reserve Fund Transfers (RFT)
• FY27 Budget Model and Select Board discussion
• Fire Station Building Committee updates
• School Committee strategic options and budget updates

The committee recorded approval of a $168,000 request and allocated $156,462.38 for fire station stairs, dated 9/9/25. A motion to adjourn was unanimously passed. No other substantive decisions were made.

• Approved $168,000 request (RFT) – no vote tally recorded
• Approved $156,462.38 for fire station stairs (approved 9/9/25) – no vote tally recorded
• Motion to adjourn passed unanimously (Neyland, Ryan, Stulpin, Greven, Newton)

Housing Board

The Boxborough Housing Board will meet to review the status of the Homeowner Opportunity for Preservation and Equity (HOPE) Program and the Boxborough Rental Assistance Program. The board will also discuss the resale of a property at 118 Summer Road and funding for a Housing Production Plan.

• Resale at 118 Summer Road
• Status of Boxborough Rental Assistance Program
• HOPE Program status, issues, and application review procedures
• Funding for Housing Production Plan
• Rentals of 40B ownership units

The Board unanimously approved moving forward with Option 2 of the housing production plan, which combines DLTA and State grants and requires no out‑of‑pocket cost. A motion to allow hybrid meetings was also approved, with the next meeting set for Jan 6 in hybrid format. The 40B rentals discussion and the 118 Summer Rd resale issue were tabled for future meetings. Members will edit the estate‑planning support letter individually and submit changes to Al for compilation.

• Approved moving forward with Option 2 housing production plan (unanimous)
• Approved hybrid meetings option for future sessions (all in favor)
• Tabled 40B rentals discussion to next meeting
• Tabled further discussion on 118 Summer Rd resale to an executive session
• Members to edit estate‑planning support letter individually and send changes to Al
• Scheduled informational HOPE session for early January
• Set next meeting for Jan 6, 2026, hybrid format
• Approved mailing of HOPE letters and applications (completed)

Zoning Board of Appeals

The Zoning Board of Appeals will continue a public hearing on a special permit application for an 8‑unit contractor storage building at 975 Massachusetts Avenue in the Business District. The board will also hold a public hearing to consider revising its Rules and Regulations governing its operations. The meeting will include review of the November 18, 2025 minutes and correspondence.

• Continuation public hearing on special permit for 975 Massachusetts Avenue (8‑unit contractor storage building)
• Public hearing to consider revision of Zoning Board of Appeals Rules and Regulations
• Review of November 18, 2025 meeting minutes
• Review of correspondence

The Board approved the minutes from the November 18, 2025 meeting. It then approved the special permit application for 975 Massachusetts Avenue submitted by Goldsmith, Prest & Ringwall, Inc. on behalf of BHG109 LLC, and adopted a draft decision pending confirmation of the Planning Board’s site‑plan approval date. The public hearing on the Board’s Rules and Regulations was continued to January 13, 2026, and the meeting was adjourned.

• Approved meeting minutes of November 18, 2025 (4-0-0)
• Closed public hearing on the special permit (4-0-0)
• Approved special permit for 975 Massachusetts Avenue (4-0-0)
• Adopted draft decision for the special permit, subject to Planning Board site‑plan date confirmation (4-0-0)
• Continued public hearing on ZBA Rules and Regulations to January 13, 2026 (4-0-0)
• Adjourned the meeting (4-0-0)

Planning Board

The Planning Board will present the Boxborough2030 Master Plan 2026 progress report and hold a Q&A session. The Associate Town Planner will present a draft Climate Action Plan for board feedback. A public hearing will consider Campanelli Trigate Sub, LLC’s application to amend OSCD 97-01 and OSCD 01-01 for Beaver Brook Road. Administrative and general business items, including endorsement of an ANR plan for 605 & 621 Stow Road and review of Community Preservation 2027 applications, will also be discussed.

• Boxborough2030 Master Plan annual progress report presentation and Q&A
• Draft Climate Action Plan presentation by the Associate Town Planner
• Public hearing on Beaver Brook Road OSCD Special Permit (Campanelli Trigate Sub, LLC) to amend OSCD 97-01 and OSCD 01-01
• Endorsement of ANR Plan for 605 & 621 Stow Road
• Review of Community Preservation 2027 Applications

The Planning Board voted unanimously to continue the public hearing on the Beaver Brook Road OSCD special permit to a meeting on Jan 12 2026. The Board also agreed not to issue a letter of support for the Community Preservation Committee’s CPA grant application at this time. No other substantive actions were taken.

• Continued Beaver Brook Road OSCD special permit hearing to Jan 12 2026 (5‑0‑0)
• Letter of support for Community Preservation CPA application not approved (unanimous agreement)

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will review and vote on 56 grant applications for the 2025-2026 fiscal year. The council will also approve meeting minutes and receive a treasurer's report during the virtual meeting.

• Review and vote on 56 grant applications for FY26
• Grant applications range from $300 to $5,000
• Review meeting minutes from 11/18/2025
• Receive treasurer's report
• Meeting is held virtually via Zoom

Select Board

The Select Board and Planning Board will hold a joint session to receive the Boxborough2030 Master Plan annual progress report of 2026. The meeting includes a presentation and a question-and-answer period.

• Boxborough2030 Master Plan annual progress report of 2026

Well-Being Committee

The Well-Being Committee will meet via Zoom to discuss community support initiatives and the school budget. The agenda includes planning for a 'Need Help' flyer and holiday support.

• Need Help Flyer distribution
• Holiday Support
• Movement Series
• School Budget

The Boxborough Well‑Being Committee met on December 1 2025 and approved the November 17 2025 minutes unanimously. The committee received updates on health, community flyers, holiday gift support, and the movement series, and discussed upcoming projects. No other formal actions were taken, and the meeting was adjourned at 10:51 AM.

• Approved November 17, 2025 meeting minutes (unanimous)
• Adjourned meeting at 10:51 AM (motion passed)

Personnel Board

The Personnel Board will discuss potential salary adjustment recommendations for fiscal year 2027. The board is also reviewing job descriptions and a salary survey, with a focus on the Land Use & Permitting position. Additionally, the board will plan policies and recruitment for calendar year 2026.

• Potential salary adjustment recommendations for fiscal year 2027
• Review of Land Use & Permitting position (Conservation Agent/Sustainability Coordinator)
• Review of Assistant Treasurer/Collector and Assistant Town Accountant job descriptions
• Discussion of policies regarding sick time, exit interviews, and whistleblowing
• Review of the grievance process in the Personnel Administrative Plan

The Personnel Board approved the minutes from the October 21, 2025 meeting (4‑0). It voted to waive the deadlines identified in the Town’s grievance process as allowed by the Personnel Administration Plan (4‑0). The board also adopted several follow‑up actions, including requesting salary data and confirming exit‑interview and whistleblower procedures.

• Approved October 21, 2025 meeting minutes (4‑0)
• Waived grievance‑process deadlines in the Personnel Administration Plan (4‑0)
• Moved to adjourn the meeting (4‑0)
• Chair to ask ATA Hudson to gather salary data and former Chair Slade’s matrix
• Directed ATA Hudson to conduct all employment exit interviews
• Confirmed whistleblower statutes will be posted at all facilities
• Chair to refer grievance inquiry to Open‑Door policy and consult Town Counsel

Agricultural Commission

The Agricultural Commission will meet to discuss updates to the Master Plan and the Campanelli Planning Proposal. The body will also review local agricultural developments and potential educational programs.

• Master Plan Update
• Campanelli Planning Proposal
• Perkins Woods updates/actions
• Educational / Informational Programs
• Community / Conservation District events / projects

The commission approved the October 28 meeting minutes (3‑0). It accepted the revised master‑plan progress report for submission by the chair (4‑0). Members voted to let the chair submit written comments to the Planning Board about the Campanelli grassland management proposal (4‑0). The meeting was adjourned by a 4‑0 vote.

• Approved October 28 minutes (3-0)
• Approved revised master‑plan progress report for submittal (4-0)
• Authorized Chair to submit written comments to Planning Board on grassland plan (4-0)
• Adjourned meeting (4-0)

Public Celebrations & Ceremonies Committee

The Public Celebrations and Ceremonies Committee will review the Veterans’ Day Celebration and plan for upcoming holiday events. The committee will also discuss the budget spreadsheet.

• Recap of Veterans’ Day Celebration
• Tree Lighting planning
• Menorah Lighting planning
• Budget Spreadsheet review

The Public Celebrations and Ceremonies Committee approved the November 6 minutes (5‑0) and adjourned (5‑0). It decided to keep refreshments at next year’s Veterans Day ceremony and to keep this year’s Tree Lighting program unchanged. The committee added refreshments and a craft to the first night of the Menorah Lighting and will revisit the budget in early January after expenses are known.

• Approved minutes from November 6, 2025 (5‑0)
• Adjourned meeting (5‑0)
• Decided to keep refreshments at next year’s Veterans Day ceremony
• Decided not to change the Tree Lighting ceremony plan this year
• Decided to add refreshments and a craft to the first night of Menorah Lighting
• Decided to revisit the budget in early January after actual expenses are known

Planning Board

The Planning Board will open in regular session and then move directly into a closed joint executive session with the Select Board. In that session the boards will consider the purchase, exchange, lease, or valuation of real property located at 984 Mass Ave. The meeting will adjourn without reconvening in open session.

• Consider purchase, exchange, lease, or valuation of real property at 984 Mass Ave (closed joint executive session)

The Planning Board and Select Board convened a joint executive session at 9:00 AM to discuss the purchase, exchange, lease, or valuation of real property at 984 Mass Ave. No decisions or votes were recorded, and the meeting was adjourned without reconvening in open session.

Recreation Commission

The Recreation Commission will meet to review updates on court installations and signage. The body will also discuss a cricket presentation, a wellness grant opportunity, and plans for Winterfest.

• Pickleball rebounder installation update
• Liberty court lining update
• Landry sign installation update
• Tennis rebounder quotes
• Wellness Grant Opportunity

The commission voted to approve Ami’s renewal of membership with the American Camp Association and her attendance at a three‑day conference. The motion was seconded by Claudine and passed with all members in favor. The meeting was then adjourned by unanimous vote. No other formal decisions were recorded; other topics were discussed for future action.

• Approved Ami’s American Camp Association membership renewal and conference attendance (unanimous)
• Adjourned the meeting (unanimous)

Select Board

The Select Board will hold a public hearing to determine the tax burden percentages for real and personal property for FY2026. The board will also discuss budget policy guidance and contract approvals for the Police Chief and DPW Director.

• Public hearing and vote to set FY2026 Residential Factor
• Discussion and possible action on Community Preservation Committee Application for Town Hall Roof
• Discussion and action on General Obligation Bond Anticipation
• Approval of Police Chief and DPW Director contracts
• Executive session regarding real property at 984 Mass Ave

Select Board

The Boxborough Select Board will hold a public hearing on November 24, 2025 at 7:00 pm in the Grange Room, Town Hall, 29 Middle Rd. The purpose is to adopt a Residential Factor that sets the tax burden percentages for each class of real and personal property for fiscal year 2026. This decision will determine how property taxes are allocated among residential, commercial, and other property classes.

• Public hearing to adopt FY2026 Residential Factor for tax classification

Economic Development Committee

The committee will review updates on business grants and the Rural Development Fund Grant. Members will also discuss the Boxborough 2030 update and plan a Business Brunch for January 14.

• Village for a Day debrief
• Update on Business Grants
• Rural Development Fund Grant
• Boxborough 2030 Update
• Business Brunch planning for Jan. 14

Fire Station Building Committee

The Fire Station Building Committee will hold an executive session to consider the purchase, exchange, lease, or valuation of real property under M.G.L. c.30A §21(a)(6). The committee will also review and vote on the executive‑session minutes from November 13, 2025 and decide whether to make them public. New business includes updates on sites under consideration, discussion and possible votes on site‑evaluation estimates and a site matrix, and consideration of warrant articles for fire‑house design, bid funding, and land purchase. The meeting will conclude with budget review, invoice approval, and approval of prior meeting minutes.

• Executive session to consider purchase, exchange, lease, or valuation of real property (M.G.L. c.30A §21(a)(6))
• Review and approve executive‑session minutes from Nov 13 2025 and decide on public release
• Discussion and possible vote on context site evaluations and estimates
• Review site matrix with possible votes
• Consider warrant articles for fire‑house design & bid funding and for land purchase

The Fire Station Building Committee entered executive session to discuss real‑property matters, then approved Amendment #12 for $8,400. It also approved October invoices for $15,126.55 and adopted the minutes from October 16, October 23 and November 13, 2025. The meeting was adjourned at 8:41 pm.

• Entered executive session to consider real‑property purchase (7‑0‑0)
• Approved Amendment #12 in the amount of $8,400 (7‑0‑0)
• Approved October invoices totaling $15,126.55 (7‑0‑0)
• Approved minutes of October 16, 2025 (7‑0‑0)
• Approved minutes of October 23, 2025 (7‑0‑0)
• Approved minutes of November 13, 2025 (7‑0‑0)
• Moved to adjourn the meeting at 8:41 pm (7‑0‑0)

Historical Commission

The Boxborough Historical Commission will consider several agenda items, including approval of funding for museum building repairs. It will review the status of roof, window, and door work and discuss a failed dehumidifier with new solution estimates added to the capital plan. Additional items include a request to replace a historic sign on 429 Hill Road, completion of the Steele Farm icehouse renovation, and a proposal to replace windows of Schoolhouse #2. The commission will also address rescheduling a celebration for Luther Blanchard and provide updates to the town planning office’s master plan.

• ATM approved funding for museum building work (roof, windows, doors) with RFP goal of October
• Replacement sign request for 429 Hill Road by homeowner Alex Jordan
• Steele Farm icehouse renovation completed, awaiting final painting for sign replacement
• Review and support of CPC project to replace windows of Schoolhouse #2 (proposal distributed)
• Discussion of new date for Luther Blanchard homestead celebration after Oct 18 proved infeasible

Cemetery Commission

The Cemetery Commission will meet to review minutes and discuss vegetation, grounds, and structure issues. The body will also review rules, regulations, policies, and maps.

• Review of vegetation, grounds, or structure issues
• Review of Rules and Regulations, Policies
• Review of Maps/Plans/Lists

The commission approved the October 9 minutes by unanimous vote. No other actions were approved; members discussed vegetation work, marker placement, and an alphabetized interment list. The next meeting is scheduled for Dec 11, 2025 at 10:00 am. The meeting was adjourned by unanimous vote.

• Approved October 9 minutes (unanimous)
• Adjourned meeting (unanimous)
• Scheduled next meeting for Dec 11, 2025

A-B Regional School Committee

The Boxborough A‑B Regional School Committee will review Executive Session minutes from 10/23/25 and discuss the annual enrollment report for Fall 2025. Members will vote to approve the FY27 Budget Guidelines. An AB Forward update will be presented with a brief public comment period, and several items will be handled on the consent agenda, including a budget transfer recommendation and warrant approvals.

• Vote to approve FY27 Budget Guidelines (Second Read)
• Review and approve Executive Session Minutes for 10.23.25
• Annual Enrollment Report, Fall 2025
• AB Forward Supplemental Information with up to 3‑minute public comments
• Recommendation to approve budget transfer per Policy DJB (memo) and approval of warrants

Acton Health Insurance Trust

The Acton Health Insurance Trust board will approve the previous meeting minutes, hear the Chair's notes, and receive the Treasurer’s and cash flow reports. They will also consider any additional business before adjourning.

Conservation Commission

The Boxborough Conservation Commission will meet on November 19, 2025 at the Town Hall to review the October 22 minutes and receive reports from its subcommittees. The agenda includes a public hearing on a Notice of Intent for 975 Mass Ave (parcel 113-597) and a request for an extension of an Order of Condition for the Enclave property. Commissioners will also discuss a small‑grant RFP from SuAsCo CISMA, airport vegetation management, and a final review of a CPC application. Ongoing topics such as the rodenticide ban, Perkins Woods update, and wetland bylaw regulations will be addressed.

• Hearing on Notice of Intent for 975 Mass Ave (parcel 113-597)
• Request for Extension of Order of Condition – Enclave
• SuAsCo CISMA Small Grant Request for Proposals (due Dec. 19)
• Airport Vegetation Management discussion
• Final CPC Application Review & Presentation

The Conservation Commission unanimously approved the minutes from the October 22, 2025 meeting. It also unanimously closed the hearing on DEP 113-0597 and will draft an Order of Conditions for the next meeting. Additionally, the commission unanimously voted to extend Order of Conditions 113-0557 until December 12, 2027.

• Approved October 22, 2025 minutes (unanimous)
• Closed hearing on DEP 113-0597; Order of Conditions to be drafted (unanimous)
• Extended Order of Conditions 113-0557 to Dec 12, 2027 (unanimous)

Water Resources Committee

The Water Resources Committee will discuss funding sources for FY27, including Regional TAP grants and articles for upcoming town meetings. The body will also review the draft submission for the annual town report and discuss follow-up plans for the Phase 1 report.

• Discussion of FY27 funding via Regional TAP grants and March 9 STM/May ATM articles
• Review of draft WRC submission for the annual town report
• Discussion of WRC actions for the Boxborough 2030 update
• Input on maps of fire ponds, hydrants, and cisterns
• Status update on AWD joint Water Management Act grant application

The committee approved the October 21, 2025 meeting minutes by a 5‑to‑0 vote. It set the next meeting for December 16, 2025 at 7:30 PM. Agenda items on fire‑pond maps, the draft Water Resources Vision, and the AWD joint Water Management Act grant were each tabled for future discussion.

• Approved October 21, 2025 minutes (5-0 vote)
• Scheduled next meeting for December 16, 2025 at 7:30 PM
• Tabled agenda item on fire‑pond, hydrant, and cistern maps
• Tabled review of Draft Water Resources Vision and Priorities Statement
• Tabled discussion of AWD joint Water Management Act grant application

Finance Committee

The Boxborough Finance Committee will meet to consider several financial items. They will approve a $37,500 reserve fund transfer for FY23 BAN, review updates to the FY26 budget, and examine the FY27 budget model, guidelines, and strategy proposal. The meeting will also include updates from the Fire Station Building Committee and the School Committee, and a review of the CY25 Annual Report.

• Reserve Fund Transfer: payment of principal FY23 BAN ($37,500)
• FY26 Budget updates
• FY27 Budget: model, FinCom guidelines, and strategy proposal
• Fire Station Building Committee updates
• School Committee strategic options and budget updates

The committee approved the November 4 Finance Committee minutes with a unanimous vote after Stulpin moved and Neyland seconded the motion. Later, a motion moved by Maria and seconded by Joe was approved unanimously (5‑0‑0). No other substantive actions were recorded in this meeting.

• Approved November 4 Finance Committee minutes (unanimous)
• Approved motion moved by Maria and seconded by Joe (5-0-0)

Acton-Boxborough Cultural Council

The Acton‑Boxborough Cultural Council will conduct its regular business, including public comments, approval of minutes from the 10/28/2025 meeting, and a treasurer's report. In new business, the council will review the FY 2025‑2026 grant cycle and examine individual grant applications and their dollar requests. The meeting will also set the date for the next council session.

• Approve meeting minutes from 10/28/2025.
• Treasurer presents the council’s financial report.
• Review FY 2026 grant applications, e.g., Asian American Pacific Islanders for Equality and Change, Inc. – $5,000; Chelmsford Art Society, Inc. – $4,481; Boston Comic Arts Foundation – $800.
• Discuss and schedule the next council meeting.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a continuation public hearing on a special permit application for an 8‑unit contractor storage building at 975 Massachusetts Avenue in the Business District. The applicant, BHG109 LLC, is represented by Goldsmith, Prest & Ringwall, Inc., and the property is owned by Brett Gutheil. The board will also hold a public hearing to consider revising its Rules and Regulations governing its operation, administration, and procedures. The meeting will be conducted virtually via Zoom.

• Continuation public hearing on Special Permit for 8‑unit contractor storage building at 975 Massachusetts Avenue
• Public hearing to consider revision of Zoning Board of Appeals Rules and Regulations
• Review of minutes from Oct. 21, 2025
• Review of correspondence

The Zoning Board approved the October 21 meeting minutes unanimously. It voted to continue the public hearing on the 975 Massachusetts Avenue special permit to December 2, 2025. It also continued the hearing on revising the Board's Rules and Regulations to the same date. The meeting was then adjourned unanimously.

• Approved October 21, 2025 minutes (4-0-0)
• Continued 975 Massachusetts Ave special permit hearing to Dec 2, 2025 (5-0-0)
• Continued ZBA Rules and Regulations hearing to Dec 2, 2025 (5-0-0)
• Adjourned meeting (5-0-0)

Planning Board

The Planning Board will hold continued public hearings regarding site plan reviews and stormwater management permits for two properties on Massachusetts Avenue. The board will also consider an ANR plan for endorsement and discuss 2027 Community Preservation applications.

• Public hearing for proposed Landscape Contractor Yard at 984 & 996 Massachusetts Ave. and 38 Sara’s Way
• Public hearing for 8-unit contractor storage facility at 975 Massachusetts Ave.
• ANR Plan for endorsement at 605 & 621 Stow Road
• Discussion of Community Preservation 2027 Applications

The Board voted to continue the public hearing for the 984 & 996 Massachusetts Ave. landscape contractor yard to January 5 2026 at 8:00 p.m., with the applicant agreeing to extend all deadlines. The motion passed unanimously, 4‑0‑0. The hearing for the 975 Massachusetts Ave. contractor storage facility was also continued, but no vote was recorded. No approvals or denials were issued at this meeting.

• Motion to continue 984 & 996 Massachusetts Ave. hearing to Jan 5 2026 passed 4‑0‑0
• Applicant for 984 & 996 Massachusetts Ave. agreed to extend all deadlines
• Hearing for 975 Massachusetts Ave. site‑plan review continued (no vote recorded)

Well-Being Committee

The Well‑Being Committee will provide an update on food security, including recent funding and outreach efforts. It will also discuss holiday support and a movement series. The meeting will conclude with any new business.

• Food security update – review of funds collected to date
• Holiday Support
• Movement Series
• New business
• Review flyer for food security outreach

The Well‑Being Committee unanimously approved the amended minutes from the November 3 meeting. It also unanimously approved a new process requiring Chair approval for resident fund disbursements of $500 or more from the gift account. The meeting included updates on food‑security donations, holiday support, health clinic activity, and upcoming police and fire station projects.

• Approved amended November 3 minutes (unanimous)
• Approved process for $500+ resident fund disbursements, requiring Chair approval (unanimous)

Fire Station Building Committee

The Boxborough Fire Station Building Committee will hold an executive session to consider the purchase, exchange, lease, or valuation of real property at 832 Mass Ave, 984 Mass Ave, 1300 Mass Ave, and 276 Middle Road. The committee will also review and vote on making public the executive‑session minutes from September 25, October 16, and October 23, 2025. Additional items include discussion of site evaluations, a site matrix, and a warra article related to fire‑house design and bid funding. The meeting will conclude with public input, approval of October 23 minutes, and scheduling of future meetings.

• Executive session to consider purchase, exchange, lease, or value of 832 Mass Ave, 984 Mass Ave, 1300 Mass Ave, and 276 Middle Road
• Review and vote on making public the executive‑session minutes from Sep 25, Oct 16, and Oct 23, 2025
• Discussion of context site evaluations and estimates (possible vote)
• Review of site matrix (possible votes)
• Discussion of warra article for fire‑house design and bid funding (possible vote)

The Fire Station Building Committee voted to remove the two Middle Road properties from consideration and focus on three priority sites: 984 Mass Ave, 1300 Mass Ave, and 72 Stow Road. It also approved $26,400 for additional engineering studies at the two remaining sites. Both motions passed unanimously (7-0-0). The meeting was then adjourned.

• Removed 276 Middle Road and 296 Middle Road properties from consideration (7-0-0)
• Supported focusing on three priority sites (984 Mass Ave, 1300 Mass Ave, 72 Stow Road) (7-0-0)
• Approved $26,400 for additional engineering at 984 Mass Ave and 1300 Mass Ave (7-0-0)
• Adjourned meeting at 8:50 pm (7-0-0)

Cemetery Commission

The Cemetery Commission will convene to review meeting minutes and discuss vegetation, grounds, and structure issues. The meeting will also cover rules, regulations, and policies.

• Review and approve minutes
• Discuss vegetation, grounds, or structure issues
• Review Rules and Regulations, Policies
• Review Maps/Plans/Lists
• Schedule next meeting

Library Board of Trustees

The Sargent Memorial Library Trustees will meet to discuss and vote on the Library Director's salary and two versions of the FY27 budget. The board will also hold an executive session regarding contract negotiations for nonunion personnel.

• Vote on Director's salary
• Vote on FY27 budgets A and B
• Executive session for nonunion personnel contract negotiation strategy
• Review of executive session minutes regarding FY27 salary budget for Library Director
• Update on library rearrangement plan

The Library Board unanimously approved the minutes from the October 1, 2025 meeting. It also approved a motion to hold strategy sessions for upcoming non‑union contract negotiations. Both FY27 Budget A and Budget B were approved unanimously. The meeting was adjourned at 8:47 PM.

• Approved October 1, 2025 meeting minutes (unanimous)
• Approved motion to conduct strategy sessions for non‑union contract negotiations (unanimous)
• Approved FY27 Budget A in the amount of $454,077.08 (unanimous)
• Approved FY27 Budget B in the amount of $442,124.56 (unanimous)
• Adjourned the meeting at 8:47 PM (unanimous)

Select Board

The Select Board will consider accepting several grants and donations, including funds for road safety and justice assistance. The board will also discuss food security efforts and the Community Preservation Committee's application for the Town Roof.

• Acceptance of Edward J. Byrne Memorial Justice Assistance Grant: $8,977.00
• Acceptance of FY 2026 Municipal Road Safety (MRS) Program grant: $20,827.28
• Acceptance of $1,750 in donations to the Community Services Gift Account
• Community Preservation Committee application for the Town Roof
• Appointment of Gryphyn (Phyn) Vermin as Housing Board Representative to the Community Preservation Committee

The Select Board appointed Gryphyn (Phyn) Vermin as the Housing Board Representative to the Community Preservation Committee. It accepted two police grants—$8,977 for tactical vests and $20,827.28 for the Municipal Road Safety program. The Board also accepted $4,750 in donations to the Community Services Gift Account and entered executive session to discuss collective‑bargaining and real‑property matters. All actions were approved unanimously (5‑0‑0).

• Appointed Gryphyn (Phyn) Vermin as Housing Board Representative to CPC (5-0-0)
• Accepted Edward J. Byrne Memorial Justice Assistance Grant of $8,977 (5-0-0)
• Accepted FY 2026 Municipal Road Safety (MRS) Program grant of $20,827.28 (5-0-0)
• Accepted $4,750 in donations to the Community Services Gift Account (5-0-0)
• Entered executive session to discuss collective‑bargaining and real‑property issues (5-0-0)
• Approved minutes of October 27 and October 31, 2025 (5-0-0)

Council on Aging

The Council on Aging board will consider and approve the minutes of its October 6, 2025 meeting. The board will hear reports from the chair, staff, and several community groups and town entities. A brief Buzz update and other business are also on the agenda. No other decisions are listed.

• Approve minutes of October 6, 2025 COA Board meeting

Council on Aging

The Boxborough Council on Aging board will vote to approve the minutes of its October 6, 2025 meeting. The agenda also includes reports from the chair, staff, and community partners, plus updates from the Select Board and Finance Committee. The session ends with any other business and scheduling of the next meeting.

• Approve minutes of October 6, 2025 COA Board meeting
• Report: COA chair – Bill Litant
• Report: COA staff – Kim Dee
• Buzz update – Barbara Birt
• Report: Boxborough Finance Committee – Maria Neyland

Community Preservation Committee

The Boxborough Community Preservation Committee will consider several funding requests for May 2026, including new projects such as a roof for Town Hall, a playground replacement, and window repairs for the 1857 School House. The committee will also review and approve the legal notice for the December 4 public hearing and vote to close out Application FY25-05. Ongoing funding items for the Conservation Trust Fund, Cemetery, and Rental Assistance Program will be addressed as well.

• Approve $144,000 roof for Town Hall
• Approve $310,000 Flerra Playground replacement
• Approve $20,093 window replacement for 1857 School House #2
• Approve $25,000 increase for Conservation Trust Fund (ongoing)
• Approve $69,000 for Boxborough Rental Assistance Program (ongoing)

The Community Preservation Committee approved the October 2 minutes unanimously. It accepted the legal notice and set the December 4 public hearing to be held via Zoom. The committee authorized a $3,246.35 reimbursement to Owen Neville and returned the remaining $2,753.65 to the Preservation Fund, all by unanimous vote. It also accepted the 2025 Town Report with minor edits and agreed future meetings will be virtual.

• Approved minutes for October 2, 2025 (unanimous)
• Accepted legal notice and set Dec 4, 2025 hearing to Zoom (unanimous)
• Authorized reimbursement of $3,246.35 to Owen Neville and return of $2,753.65 to the Preservation Fund (unanimous)
• Accepted 2025 Town Report with minor edits (unanimous)
• Decided all meetings Dec–Mar will be virtual via Zoom (consensus/unanimous)

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will discuss data-informed practices, the capital plan, and strategic planning. The body will vote on a CTE policy and a request to explore a partnership with Acton TV.

• Vote to approve Middle School Pathway Exploration Policy (CTE Policy)
• Vote to authorize exploring partnership opportunities with Acton TV
• Recommendation to approve $20,000 first installment from Dragonfly Theater
• ABR PTSO $1,283.75 grant donation to RJ Grey JHS for student planbooks
• PTSO $2,000 donation for ABRHS Community Day

Public Celebrations & Ceremonies Committee

The Boxborough Public Celebrations and Ceremonies Committee will approve minutes from the September 15, 2025 meeting and conduct a final check‑in for the Veterans’ Day celebration, including adjustments for a bee infestation and water provision. The committee will also review task lists for the upcoming Tree Lighting (December 6) and Menorah Lighting (December 14‑22) ceremonies. The meeting sets the next Zoom session for November 19 to discuss budget, Tree Lighting, and Menorah Lighting details.

• Approve minutes from the September 15, 2025 meeting (motion by John, seconded by Becky).
• Veterans’ Day final check‑in: address bee infestation, replace cider with water, distribute updated task sheet.
• Tree Lighting Ceremony (Dec 6, 2025): Boxborough Regency confirmed as Tree Switch Flipper; decision to promote the role publicly.
• Menorah Lighting Ceremony (Dec 14‑22, 2025): set start time 5 PM on Dec 14 with refreshments and crafts; later nights at 6 PM.
• Schedule next meetings: Nov 6 (Veterans’ Day final details) and Nov 19 (budget, Tree Lighting, Menorah Lighting).

The committee voted unanimously to approve the minutes of the October 9, 2025 meeting. The Veterans’ Day ceremony task list was reviewed and assignments were confirmed for gathering equipment, refreshments, and program materials. The next committee meeting was scheduled for November 19, 2025 at Town Hall.

• Approved minutes of Oct 9, 2025 (5‑0 vote)
• Set next meeting for Nov 19, 2025 at 7:00 PM, Town Hall

Finance Committee

The Boxborough Finance Committee will discuss the FY26 budget, FY27 budget planning, and updates to the reserve fund transfers, including the current balance of $175,000. The meeting will also receive updates from the Fire Station Building Committee and a recap of the October 22 Tri‑Board meeting. Additional items include the Special Town Meeting calendar and other committee reports.

• FY26 budget discussion
• FY27 budget planning
• Reserve Fund Transfers – starting balance $175,000, $11,537.62 allocated to fire station stairs
• Fire Station Building Committee updates
• Recap of Oct. 22 Tri‑Board meeting

The committee approved the October 7 and October 14 meeting minutes unanimously (5‑0 each). A request for fire station stairs was approved with amounts listed as $168,000 and $156,462.38. The meeting was adjourned by a unanimous (5‑0) motion.

• Approved October 7 minutes (5-0)
• Approved October 14 minutes (5-0)
• Approved RFT for fire station stairs (date 9/9/25) with amounts $168,000 and $156,462.38
• Motion to adjourn approved (5-0)

Well-Being Committee

The Well‑Being Committee will review and possibly approve the minutes from its last meeting. It will receive updates on the Nashoba program and the Community Services Council’s activities, including SNAP benefits, holiday support, and ICE‑related information. The committee will consider a proposal to shift Emerson’s Community Benefit grant to the Acton Food Pantry. The agenda also includes a movement‑series presentation and any new business.

• Approve minutes from previous meeting
• Nashoba program update from Jenna
• CSC updates: SNAP benefits, holiday support, ICE updates
• Consider shifting Emerson’s Community Benefit grant to Acton Food Pantry
• Movement series presentation

The committee unanimously approved the amended minutes from the October 6, 2025 meeting. It voted not to submit the Emerson Community Benefit Grant proposal, leaving the Acton Food Pantry to handle the application. The meeting was adjourned at 11:30 AM after a motion to adjourn was made and seconded.

• Approved amended October 6, 2025 minutes (unanimous)
• Decided not to submit Emerson Community Benefit Grant proposal
• Adjourned meeting (motion passed)

Select Board

The Boxborough Select Board will vote on an application for an on-premises restaurant license that permits the sale of all alcoholic beverages. This is the sole substantive item on the agenda; the meeting otherwise follows standard procedure.

• Vote on application for on-premises restaurant all-alcoholic beverages license

The Select Board voted to approve the on‑premises all‑alcoholic beverage restaurant license for Thinking Flower Coffee Shop Inc., 629 Massachusetts Avenue, Suite C. The Board also voted to revoke the package store license previously issued to the same business on October 27, 2025. Both motions passed unanimously with a 5‑0‑0 vote.

• Approved on‑premises all‑alcoholic beverage restaurant license for Thinking Flower Coffee Shop Inc. (5‑0‑0)
• Revoked package store license for Thinking Flower Coffee Shop Inc. (5‑0‑0)

Planning Board

The Planning Board will continue a public hearing regarding a special permit application for Beaver Brook Road. The board will also discuss the FY 27 budget submission and a bond release for Priest Lane.

• Public hearing for Campanelli Trigate Sub, LLC to amend OSCD 97-01 and OSCD 01-01 at Beaver Brook Road
• FY 27 Budget Submission
• Priest Lane Bond Release

The Board voted 5‑0 to continue the Beaver Brook Road OSCD special permit hearing to December 1, 2025. It also voted 5‑0 to authorize the Chair to submit a FY27 Planning Board budget of up to $7,500. A motion to release the $25,000 Priest Lane bond passed 4‑0‑1.

• Continue Beaver Brook Road OSCD special permit hearing to Dec 1, 2025 (5-0)
• Authorize Chair to submit FY27 Planning Board budget up to $7,500 (5-0)
• Release $25,000 Priest Lane bond (4-0-1)

Acton Health Insurance Trust

The Acton Health Insurance Trust board will hold its regular meeting on October 30, 2025. The agenda includes routine items such as approval of minutes, reports from the chair and treasurer, a cash‑flow report, and any additional business. No specific decisions or proposals are listed beyond these standard reports.

• Approval of minutes
• Treasurer’s report
• Cash flow report (GBS)
• Notes from the chair
• Additional business

Acton-Boxborough Cultural Council

The Acton‑Boxborough Cultural Council will handle routine business such as public comments, approval of the October 7 minutes, a film‑festival advisory update, and the treasurer's report. It will then move to new business, including discussion of website and social‑media management and a review of the 2025‑2026 LCC grant cycle, covering the application review process, a duplicate film‑festival application, and the list of grant requests. The meeting will also set the date for the next council session.

• Approve meeting minutes from 10/07/2025
• Update from the Film Festival Advisory Committee
• Discussion of website and social‑media management
• Review of LCC grant applications (e.g., $5,000 to Asian American Pacific Islanders for Equality and Change, Inc.; $4,481 to Chelmsford Art Society, Inc.; $1,500 to Cancel, Luberta)
• Determine next meeting schedule

Housing Board

The Boxborough Housing Board will review minutes from its September 23 meeting and discuss several old‑business items, including the resale of 118 Summer Road, the BRAP application and its final request to the Community Preservation Committee, and updates on estate planning, the HOPE program, and roofing project damage. New business includes appointing a new CPC representative, considering funding for the Housing Production Plan, discussing cohousing, presenting the Boxborough2030 annual progress report, and reviewing rentals of 40B ownership units. The board will also discuss scheduling the next meeting.

• Resale of property at 118 Summer Road
• BRAP status and final application to the Community Preservation Committee
• Appointment of a new representative to the Community Preservation Committee
• Funding request for the Housing Production Plan
• Rentals of 40B ownership units

The Boxborough Housing Board accepted the September 23 minutes unanimously. The board voted to recommend Phyn Vermin to the Selectboard as the town’s representative on the Community Preservation Committee. The board approved funding for the Housing Production Plan. The next board meeting was rescheduled to Dec 2 and the Dec 16 meeting was cancelled.

• Minutes of Sep 23, 2025 accepted unanimously
• Recommended Phyn Vermin as CPC representative (all in favor, none opposed)
• Approved funding for Housing Production Plan (approval recorded)
• Prioritized more needy residents on BRAP waitlist (all in favor)
• Gave Al and Wendy final approval on CPC revisions (all in favor)
• Rescheduled next BHB meeting to Dec 2 and cancelled Dec 16 meeting

Agricultural Commission

The Agricultural Commission will review and approve the meeting minutes. It will discuss public participation, correspondence, and the Campanelli Planning Proposal. Additional topics include local agricultural developments, Weed Warrior training, possible educational programs, community and conservation district projects, and updates on Perkins Woods. The commission will also set the date for the next meeting.

• Campanelli Planning Proposal
• Weed Warrior Training
• Possible Educational/Informational Programs
• Community/Conservation District events and projects
• Perkins Woods updates and actions

The Agricultural Commission approved the September 9, 2025 meeting minutes with a 4‑0 vote. No public participation was recorded. The meeting was adjourned on a 5‑0 vote. No other actions were formally decided.

• Approved September 9, 2025 minutes (4-0)
• Adjourned meeting (5-0)

Select Board

The Board will hold a hybrid public hearing to consider the application for an on‑premises restaurant all‑alcoholic beverages license submitted by Thinking Flower Coffee Shop, Inc. at 629 Massachusetts Avenue, Suite C. After the hearing, the Board will vote on the license. The meeting will also discuss a Comprehensive Water Resources Report – Phase 1, a Transfer Station update, rescheduling a Special Town Meeting, and a ballot question on debt exclusion.

• Public hearing and vote on On-Premises Restaurant All-Alcoholic Beverages License for Thinking Flower Coffee Shop, Inc.
• Presentation and possible action on Comprehensive Water Resources Report – Phase 1
• Discussion and possible action on Transfer Station update and resident concerns
• Discussion and action on rescheduling the Special Town Meeting date and location
• Action on Ballot Question – Debt Exclusion

The Board appointed Andrew Tavolacci as an alternate member of the Zoning Board of Appeals (vote 3‑0‑0). It approved the application of Thinking Flower Coffee Shop Inc. for an on‑premises restaurant all‑alcoholic beverages license (vote 3‑0‑0). The ballot question on debt exclusion was deferred to a future meeting. The Board unanimously approved the maximum useful life and borrowing amounts for a new fire apparatus ($532,000 for 17 years) and a refurbished DPW truck ($160,000 for 10 years).

• Appointed Andrew Tavolacci as Zoning Board of Appeals alternate (3-0-0)
• Approved opening of public hearing for Thinking Flower liquor license (3-0-0)
• Approved Thinking Flower Coffee Shop all‑alcoholic beverages license (3-0-0)
• Deferred ballot question on debt exclusion
• Approved 17‑year useful life for fire apparatus with $532,000 borrowing (unanimous)
• Approved 10‑year useful life for DPW truck refurbishment with $160,000 borrowing (unanimous)

Water Resources Committee

The Water Resources Committee will meet during the Select Board meeting to hear a presentation. Emily DiFranco of Weston and Sampson will present Phase 1 of the Comprehensive Water Resources Report.

• Presentation on Comprehensive Water Resources Report – Phase 1 by Weston and Sampson

Fire Station Building Committee

The committee will review potential sites for a new fire station and discuss contract amendments. Members may vote on warrant articles for land purchase and design and bid funding for a Special Town Meeting on December 15-16, 2025.

• Vote on Context Contract Amendment #10
• Review and possible vote on Site Matrix
• Possible vote on warrant article for Firehouse Design & Bid Funding
• Possible vote on warrant article(s) for land purchase
• Budget review and invoice approval

The committee entered an executive session to discuss real‑property matters (6‑0). It approved a $43,500 amendment to the Context contract (7‑0) and accepted invoices totaling $20,847.91 (7‑0). All pending meeting minutes were approved unanimously. The board set tentative meeting dates for November and December and postponed discussion of warrant articles and a special town meeting date.

• Entered executive session to consider real‑property purchase (6‑0)
• Approved Context Contract Amendment #10 for $43,500 (7‑0)
• Approved September 5, 2025 meeting minutes (7‑0)
• Approved October 9, 2025 meeting minutes (7‑0)
• Approved October 14, 2025 meeting minutes (7‑0)
• Approved invoices totaling $20,847.91 (7‑0)
• Postponed Special Town Meeting date; will consider March 9 2026 or March 24 2025
• Set tentative committee meetings for Nov 13, Nov 20, Dec 4, Dec 11

Steele Farm Committee

The Steele Farm Committee will meet to review farm and building maintenance tasks and discuss the capital plan. The committee will also hold elections for the Chair and Vice Chair positions.

• Haying contract with Christopher
• Parking lot status update
• Ice House painting
• Capital Plan review
• Election of Chair and Vice Chair

The committee voted to approve the minutes from the February 5th, 2026 meeting. The agenda also included discussions on finance, farm and building maintenance, old business items, and new business proposals, but no further actions or votes were recorded for those topics.

• Approved February 5th 2026 minutes

Board of Registrars

The Board of Registrars will meet to introduce a new member and review board duties. The board will also vote on whether some or all members may use a signature stamp.

• Introduction of new member Mark Marlow
• Approval of minutes from November 18, 2024, June 3, 2024, and June 14, 2024
• Vote on the use of signature stamps by board members

A-B Regional School Committee

At the October 23, 2025 meeting, the Acton‑Boxborough Regional School Committee will hold a first reading of the draft Middle School Pathway Exploration Policy. The committee will also review FY27 budget addenda, including multi‑year projections, a draft development schedule, and draft budget guidelines. The consent agenda will cover approval of the October 9, 2025 meeting minutes, proposed budgets for McCarthy‑Towne and ABRPTSO for 2025‑2026, and warrant approvals. An executive session will be held to discuss collective‑bargaining strategy and related matters.

• First Read: Middle School Pathway Exploration Policy (draft)
• FY27 Budget addenda: multi‑year projections, draft development schedule, draft budget guidelines
• Approval of October 9, 2025 meeting minutes (consent agenda)
• Approval of McCarthy‑Towne proposed budget for 2025‑2026 (consent agenda)
• Approval of ABRPTSO proposed budget for 2025‑2026 (consent agenda)

Conservation Commission

The Boxborough Conservation Commission meeting on Oct. 22, 2025 will review several ongoing projects and updates. Items include a hearing on the Notice of Intent for 975 Mass Ave (file 113‑597), discussion of a final CPC application, and a driveway proposal at the Nashoba Valley Olympia Rink. The commission will also receive updates on the Enclave area, the rodenticide ban, and Perkins Woods.

• Notice of Intent 975 Mass Ave (file 113‑597)
• Final CPC Application discussion
• Driveway proposal at Nashoba Valley Olympia Rink
• Enclave area update
• Ongoing rodenticide ban review

The Boxborough Conservation Commission approved the October 1, 2025 minutes and authorized pavement maintenance at 34 Massachusetts Avenue. It also continued the DEP 113-0597 hearing to Nov. 19, 2025, authorized the chair to edit the Community Preservation Committee application, and approved the wetland restoration plan with a size condition. All actions were approved unanimously.

• Approved October 1, 2025 minutes (unanimous)
• Approved pavement repairs at 34 Massachusetts Avenue (unanimous)
• Continued DEP 113-0597 hearing to Nov. 19, 2025 (unanimous)
• Authorized chair to edit and submit Community Preservation Committee application (unanimous)
• Approved wetland restoration plan, provided area is at least original size (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Tri-Board workshop brings together the Acton and Boxborough Select Boards, the regional school committee, and both towns' finance committees. Participants will discuss the Acton Select Board's FY2027 budget preview, the school committee's TriBoard discussion letter, FY27 planning timeline, and proposed discussion questions. The meeting is for information sharing and coordination; no formal decisions are noted.

• Acton Select Board – FY2027 budget preview
• ABR School Committee – TriBoard discussion letter
• ABR School Committee – FY27 planning timeline
• ABR School Committee – Proposed discussion questions
• Boxborough Finance Committee/Select Board – joint session

A-B Regional School Committee

The Acton‑Boxborough Regional School Committee held a Tri‑Board workshop with the Acton and Boxborough Select Boards and Finance Committees. Participants reviewed the Acton Select Board’s FY2027 budget preview, a video from the August 25, 2025 Select Board meeting (2:14:06 mark), and the school committee’s TriBoard discussion letter, FY27 planning timeline, and proposed discussion questions. The meeting was for discussion only; no formal decisions or actions were recorded.

• Acton Select Board FY2027 Budget Preview
• August 25, 2025 Select Board Meeting video (2:14:06 mark)
• TriBoard Discussion Letter
• FY27 Planning Timeline
• ABRSC Proposed Discussion Questions

Finance Committee

The Acton-Boxborough Regional School Committee, Select Boards, and Finance Committees will hold a joint workshop to discuss the FY2027 budget preview and planning timeline.

• FY2027 Budget Preview discussion
• FY27 Planning Timeline discussion
• TriBoard Discussion Letter review
• ABRSC Proposed Discussion Questions review
• Acton-Boxborough Regional School Committee meeting

Personnel Board

The Board will review and discuss job descriptions, including the new Conservation Agent/Sustainability Coordinator role and a salary survey. It will also receive reports from the Finance Committee, Select Board, and Assistant Town Administrator. The Board will consider policies, member recruitment, and focus areas for the 2025 calendar year.

• Approve minutes from July 8, 2025 and September 23, 2025 meetings
• Report from Finance Committee Representative
• Discuss new Land Use & Permitting positions – Conservation Agent/Sustainability Coordinator
• Review salary survey and related job descriptions
• Discuss Board policies, member recruitment, and focus areas for CY 2025

The board approved the July 8, 2025 minutes with a 4‑0 vote and the September 23, 2025 minutes with a 4‑0 vote. No other actions were taken and the meeting was adjourned by a 4‑0 vote.

• Approved July 8, 2025 minutes (4-0)
• Approved September 23, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Water Resources Committee

The committee will review and discuss the final Water Resources report prepared by Emily DiFranco, including public comments, and consider the draft Water & Sewer presentation planned for the Select Board on October 27. It will also receive updates on the Water Management Act grant application, fire‑pond and hydrant maps, and the town’s waterline project. Additional reports from the LWD, Planning Board, Conservation Commission and other agencies will be presented, and the next meeting date will be set.

• Review and approve minutes from September 16, 2025 meeting
• Discuss final Water Resources report and draft presentation to Select Board (Oct 27)
• Status update on Water Management Act grant application
• Review maps and information on fire ponds, hydrants, and cisterns
• Receive LWD‑BXB waterline update and other agency reports

The Water Resources Committee approved the September 16, 2025 meeting minutes by a 6‑to‑0 vote. The committee then adjourned the October 21, 2025 meeting by a 5‑to‑0 vote. No other formal actions or votes were recorded.

• Approved September 16, 2025 minutes (6-0)
• Adjourned meeting (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to review proposed changes to its own rules and regulations. The board will also continue a hearing regarding a special permit application for a contractor storage facility.

• Public hearing on revisions to Zoning Board of Appeals Rules and Regulations
• Special Permit application for an 8-unit contractor storage building at 975 Massachusetts Avenue

The Zoning Board approved the September 23 minutes and closed the public hearing on its Rules and Regulations. The Board then reconsidered and voted to continue that hearing to November 18, 2025 at 7:35 pm, and also to continue the 975 Massachusetts Avenue special‑permit hearing to the same date at 7:30 pm. The meeting was adjourned.

• Approved September 23, 2025 meeting minutes (3-0-0)
• Closed public hearing on Rules and Regulations (3-0-0)
• Reconsidered closing the Rules hearing (3-0-0)
• Continued Rules and Regulations hearing to Nov 18, 2025 at 7:35 pm (3-0-0)
• Continued 975 Massachusetts Avenue special‑permit hearing to Nov 18, 2025 at 7:30 pm (3-0-0)
• Adjourned meeting (3-0-0)

Planning Board

The Boxborough Planning Board will hold public hearings on two site‑plan applications: a Landscape Contractor Yard at 984 & 996 Massachusetts Avenue and an 8‑unit contractor storage facility at 975 Massachusetts Avenue. The board will also approve meeting minutes, consider recent correspondence, and discuss scheduling the Master Plan progress report. Additional committee reports and general business items will be addressed.

• Public hearing – 984 & 996 Massachusetts Ave site‑plan and storm‑water permit for a Landscape Contractor Yard (applicant: 894 Massachusetts Avenue, LLC, represented by Level Design Group LLC)
• Public hearing – 975 Massachusetts Ave site‑plan and storm‑water permit for an 8‑unit contractor storage facility (applicant: BHG 109 LLC, represented by Goldsmith, Prest, and Ringwall, Inc.)
• Approval of meeting minutes
• Discussion of scheduling the Master Plan progress report
• Committee reports from Community Preservation, Design Review, Economic Development, MAGIC, Water Resources, and Boxborough Leadership Forum

The Board voted 5‑0‑0 to approve the minutes from the October 6, 2025 meeting. A public hearing was held on the site‑plan and storm‑water permit application for 984 & 996 Massachusetts Avenue and 38 Sara’s Way, but no decision on the application was recorded.

• Approved October 6, 2025 meeting minutes (5-0-0)

Recreation Commission

The Boxborough Recreation Commission will consider updates on equipment and signage, review quotes for a tennis rebounder, and decide on a new system for scheduling court use. It will also discuss closing the Liberty courts for winter, adopt proposed court usage rules, and review the budget for the next fiscal year. Additional items include a Winterfest update and a report from the CPC.

• Review tennis rebounder quotes
• Decision on new court scheduling system
• Closing Liberty courts for winter
• Review proposed rules for using courts
• Budget for next fiscal year

The commission approved the September 18 meeting minutes. It voted to adopt the Your Courts scheduling system for pickleball and tennis starting in spring. It also approved closing the pickleball and tennis courts on November 30 (or earlier) and reopening them on April 1, and accepted the design for the Erickson Landry Field signs.

• Approved September 18 meeting minutes (unanimous)
• Approved use of Your Courts scheduling system in spring (unanimous)
• Approved closing pickleball and tennis courts Nov 30 (or earlier) and reopening Apr 1 (unanimous)
• Approved Erickson Landry Field sign design (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Select Board will consider articles for a December Special Town Meeting and a ballot question regarding debt exclusion. The board will also discuss public school funding and the Board of Assessors rollout.

• Discussion and action on Special Town Meeting (December) Warrant Articles
• Discussion and action on Ballot Question regarding Debt Exclusion
• Discussion and action on Fiscal Crisis Sign-On Letter for Public School Funding
• Appointment of Mark Marlow to the Board of Registrars
• Executive session regarding real property at 832 Massachusetts Ave. and 1300 Massachusetts Ave.

The Board accepted the resignations of Brittany Zorn and Christine Casebolt, and appointed Mark Marlow to the Board of Registrars. It also authorized the Town Administrator to sign the Fiscal Crisis Sign‑On Letter supporting public school funding. The September 11 and September 22 meeting minutes were approved, and several items were tabled for future discussion.

• Accepted resignation of Brittany Zorn from Community Preservation Committee – Approved 5-0-0
• Accepted resignation of Christine Casebolt from Board of Registrars – Approved 5-0-0
• Appointed Mark Marlow to Board of Registrars (term to 4/30/2027) – Approved 5-0-0
• Authorized Town Administrator to sign Fiscal Crisis Sign‑On Letter for school funding – Approved 5-0-0
• Approved September 11, 2025 meeting minutes (amended) – Approved 4-0-1
• Approved September 22, 2025 meeting minutes (amended) – Approved 4-0-1
• Tabled discussion on Ballot Question – Debt Exclusion – Tabled
• Tabled Close Warrant item – Tabled

Economic Development Committee

The Economic Development Committee will first approve the minutes from the September 25 and October 8 meetings. It will then discuss updates and logistics for the upcoming “Village for a Day” community event. A review of the committee’s budget will follow, and the chairperson will give a report.

• Approve minutes from Sept. 25 and Oct. 8 meetings
• Discuss planning for “Village for a Day” event (updates, roles, invitees, flyer, logistics, volunteers)
• Review the committee’s budget
• Chairperson’s report

The committee approved the September 25 and October 8 meeting minutes, each by a 5‑0 roll‑call vote. The Economic Development Committee budget of $4,250 was adopted unanimously. The next meeting was scheduled for November 20 at 8:00 p.m., also by unanimous consent.

• Approved September 25 minutes (5-0)
• Approved October 8 minutes (5-0)
• Approved EDC budget $4,250 (5-0)
• Set next meeting for November 20 at 8:00 p.m. (5-0)
• Adjourned meeting at 9:20 p.m. (5-0)

Fire Station Building Committee

The Boxborough Fire Station Building Committee will hold an executive session to consider the purchase, exchange, lease, or valuation of real property at 832 and 1300 Massachusetts Avenue. In the open session, members will review the recent Fall Town Meeting, discuss sites under consideration, and consider possible votes on a firehouse design and bid funding warrant and on land purchase warrants. The meeting also includes public input and updates on the site matrix and special town meeting plans.

• Executive session: consider purchase, exchange, lease, or value of 832 and 1300 Massachusetts Ave.
• Review of Fall Town Meeting (Oct 14‑15, 2025)
• Updates on sites under consideration and review of site matrix (possible vote)
• Possible vote on warrant article for firehouse design and bid funding
• Possible vote on warrant article(s) for land purchase

The Fire Station Building Committee approved a not‑to‑exceed $20,000 budget for studies of a potential fire‑station site, passing the motion 7‑0‑0. It also voided Context Architecture contract amendment #8 for $87,000, also 7‑0‑0. Additional items such as further studies of the 296 Middle Road site were tabled, and the committee agreed to draft future warrant articles for design, bid funding, and land purchase.

• Authorized up to $20,000 for site investigation studies (7-0-0)
• Voided Context Architecture contract amendment #8 for $87,000 (7-0-0)
• Entered Executive Session to discuss property purchase (7-0-0)
• Adjourned meeting at 9:10 pm (7-0-0)
• Tabled additional studies on 296 Middle Road site (no vote recorded)
• Agreed to draft Design & Bid Funding warrant article (future vote)
• Agreed to draft land purchase warrant article (future vote)
• Reviewed site matrix; highest scoring site 1300 Mass Ave (no decision)

Planning Board

The Planning Board is meeting to prepare for the Fall Town Meeting. The board will discuss and provide recommendations on specific Warrant Articles.

• Recommendations on Warrant Articles for the Fall Town Meeting

North Central Climate Change Coalition

The North Central Climate Change Coalition will meet remotely to provide updates on member activities and a shared resource farming project. The body will also discuss a solar proposal for the Regional School District.

• Regional School District Solar proposal
• Shared resource farming project update

Finance Committee

The Boxborough Finance Committee will convene to consider a possible vote on Fall Meeting Articles. The committee may also discuss updates to the Special Town Meeting articles scheduled for December, as well as updates to the FY26 and FY27 budgets. Items listed are anticipated by the Chair and may be altered during the meeting.

• Call Meeting to Order
• Possible vote on Fall Meeting Articles
• Updates on Special Town Meeting (December) Articles
• Updates on FY26 Budget
• Updates on FY27 Budget

Fire Station Building Committee

The Fire Station Building Committee will meet to discuss and potentially take action on remaining or miscellaneous matters related to Fall Town Meeting articles and motions.

• Discussion and potential action on Fall Town Meeting articles and motions

The Fire Station Building Committee voted on four amendment proposals. It rejected the amendment to change “Y” to “N” in the AR and R1 districts. It approved replacing “Y” with “ZBA (Special Permit)” in those districts and also approved recommending that, if the “N” amendment passes, the committee should support passing over Article 3. A motion for a written ballot on Article 1 was rejected. The meeting was adjourned unanimously.

• Rejected amendment to replace “Y” with “N” in AR and R1 districts (vote 0-6-0)
• Approved amendment to replace “Y” with “ZBA (Special Permit)” in AR and R1 districts (vote 6-0-0)
• Approved recommending passing over Article 3 if “N” amendment passes (vote 6-0-0)
• Rejected recommendation for a written ballot on Article 1 (vote 0-5-1)
• Adjourned meeting unanimously (vote 6-0-0)

Finance Committee

The Boxborough Finance Committee will meet to consider several agenda items, including a possible vote on the Fall Meeting Articles. The committee will also receive updates on Special Town Meeting articles and the FY26 and FY27 budgets, if needed. Items listed are those anticipated by the chair and may be discussed or omitted at the meeting.

• Call Meeting to Order
• Possible vote on Fall Meeting Articles
• Updates on Special Town Meeting (December) Articles, if needed
• Updates on FY26 Budget, if needed
• Updates on FY27 Budget, if needed

The committee rejected the first proposed amendment to Article 1 in two votes (0‑5 and 0‑6). It then approved a second amendment to Article 1 with a unanimous 6‑0 vote. The committee declined to recommend a secret ballot (0‑6). It also approved a fire‑station stairs purchase for $156,462.38 dated 9/9/25.

• First amendment to Article 1 not approved (0‑5 vote)
• First amendment re‑voted and not approved (0‑6 vote)
• Second amendment to Article 1 approved (6‑0 vote)
• Finance Committee did not recommend a secret ballot (0‑6 vote)
• Approved fire‑station stairs purchase of $156,462.38 (date 9/9/25)

Planning Board

The Boxborough Planning Board will meet to discuss recommendations for warrant articles for the upcoming Fall Town Meeting. The meeting will be held at 29 Middle Road and is open to the public via Zoom.

• Recommendations on Warrant Articles
• Fall Town Meeting – Preparation

Select Board

The Select Board will meet to discuss and potentially take action on a recommendation for Fall Town Meeting Warrant Article 2. The board will also address remaining or miscellaneous matters related to Fall Town Meeting articles and motions.

• Vote and recommendation on Fall Town Meeting Warrant Article 2
• Discussion of miscellaneous Fall Town Meeting articles and motions

Fire Station Building Committee

The Fire Station Building Committee will discuss updates on sites under consideration and public outreach. The committee may vote to approve the site matrix.

• Review and possible vote on Site Matrix
• Updates on sites under consideration
• Discussion of Fall Town Meeting (October 14-15, 2025)
• Discussion of Special Town Meeting (December 15-16, 2025)
• Public outreach update

The Fire Station Building Committee voted unanimously to support four articles that will appear on the October 14‑15 Fall Town Meeting agenda: Article 1 on public‑safety building use, Article 2 on a larger public facility in the Town Center, Article 3 on spending additional money to locate the fire station away from 72 Stow Road, and Article 4 on green construction adding roughly $1 million. The committee also approved the September 25, 2025 minutes (5‑0) and tabled approval of the September 11, 2025 minutes. Additionally, the committee adjusted the land‑acquisition score for 72 Stow Road in its Phase I site matrix.

• Supported Article 1 (public‑safety building use) – vote 6‑0
• Supported Article 2 (larger public facility in Town Center) – vote 6‑0
• Supported Article 3 (spend additional money to locate fire station elsewhere) – vote 6‑0
• Supported Article 4 (green construction adding ~ $1 M) – vote 7‑0
• Approved September 25, 2025 minutes – vote 5‑0
• Tabled approval of September 11, 2025 minutes
• Adjusted land‑acquisition score for 72 Stow Road to 4 in Phase I site matrix
• Reviewed Phase I site matrix scores (1300 Mass Ave 396, 72 Stow Road 392, 502 Mass Ave 371, 750/832 Mass Ave 327) – no vote

Cemetery Commission

The Boxborough Cemetery Commission will review and approve the meeting minutes. It will hold a discussion with the responsible party about lot 2‑85‑A. The commission will also address vegetation, grounds or structure issues, consider rules, regulations and policies, and review maps, plans or lists before scheduling the next meeting.

• Review and approve meeting minutes
• Discussion with responsible party regarding lot 2‑85‑A
• Consider vegetation, grounds, or structure issues
• Review rules, regulations, and policies
• Review maps, plans, or lists

The Cemetery Commission approved the September 11 minutes by unanimous vote. The commission discussed a resident's concerns about uprooted flowers and veteran flag placement, and said it will research best practices and possible outside assistance. No formal action was taken on rules, regulations, or policies. The meeting was adjourned by unanimous vote.

• Approved September 11 minutes (unanimous)
• Adjourned meeting (unanimous)

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee will approve the minutes from the September 17 meeting. Members will receive updates and discuss planning details for the Veterans Day Celebration, the Tree Lighting Ceremony on December 6, and the Menorah Lighting Ceremony in mid‑December. The committee will also set the date for the next meeting.

• Approve minutes from the 09/17/2025 meeting
• Veterans Day Celebration – status updates and task assignments
• Tree Lighting Ceremony – announcements, switch‑flip sponsor, refreshments, and volunteer coordination
• Menorah Lighting Ceremony – announcement timing, refurbishment of the Menorah, and logistics

The committee approved the September 15, 2025 minutes by unanimous vote. It decided Veterans’ Day will provide water instead of cider and assigned related action items. The Boxborough Regency will promote its role as Tree Switch Flipper for the Dec. 6 tree lighting. Menorah lighting will begin at 5 PM on Dec. 14 and at 6 PM on the remaining nights. The meeting was adjourned by unanimous vote.

• Approved Sep 15, 2025 minutes (5‑0 vote)
• Veterans’ Day will offer water, not cider (consensus)
• Boxborough Regency will promote being Tree Switch Flipper for Dec 6 tree lighting (consensus)
• Menorah Lighting start time set: Dec 14 at 5 PM, remaining nights at 6 PM (consensus)
• Moved to adjourn meeting (5‑0 vote)

Economic Development Committee

The committee will review minutes from the previous meeting and discuss logistics for the 'Village for a Day' event, including volunteer coordination and setup.

• Review minutes from Sept 25, 2025
• Plan Village for a Day logistics and volunteers
• Review roles and invitees for Village for a Day

The committee held its October 8 meeting via Zoom. No substantive actions were approved; members discussed the Village Center fall event logistics. The meeting was adjourned by a motion that passed 4‑0.

• Motion to adjourn approved (4-0)

Finance Committee

The Finance Committee will review updates for the FY26 budget and establish guidelines and a model for the FY27 budget. The body will also discuss Reserve Fund Transfers and the process for following up with non-payers.

• Reserve Fund Transfer of $11,537.62 for Fire Station stairs
• FY26 Budget dashboard and updates
• FY27 Budget model and guidelines
• Fire Station Building Committee updates
• Deadlines for the October 14 Special Town Meeting

The Boxborough Finance Committee approved the September 9, 2025 minutes with a 6‑0 vote. Members discussed FY26 free‑cash figures, budget forecasts, school budgeting, and fire‑station site options, but no formal actions were taken on those topics. The committee then adjourned the meeting with another 6‑0 vote. No RFTs were presented during this session.

• Approved September 9, 2025 minutes (6-0)
• Adjourned meeting (6-0)
• RFTs: none presented

Acton-Boxborough Cultural Council

The Acton‑Boxborough Cultural Council will review and approve minutes from the September 9 meeting, hear a treasurer's report with a vote on use of administrative funds, and discuss opening grant applications that close on October 16. Additional items include an update from the Film Festival Advisory Committee, a vote on the grantee evaluation form and review process, and plans for website and social media management. The council will also set the date for its next meeting.

• Review and approve meeting minutes from 09/09/2025
• Treasurer's report with vote on use of administrative funds
• Grant applications open; grant period closes 10/16
• Vote on grantee evaluation form and structure/timing of grant review process
• Update from the Film Festival Advisory Committee

Planning Board

The Board will hold a continuing public hearing to consider amending Footnote 5 of the zoning bylaw to give greater flexibility for public safety uses in the Town Center district. It will also hear a withdrawal request for the 365 Codman Hill Rd site plan, a special permit amendment for Beaver Brook Road (OSCD 97-01 and OSCD 01-01), and a site‑plan review for an 8‑unit contractor storage facility at 975 Massachusetts Ave. Administrative business such as minutes approval and committee reports will be addressed.

• Amendment of Footnote 5 of the zoning bylaw for public safety uses in the Town Center district
• Withdrawal without prejudice of the 365 Codman Hill Rd site plan
• Beaver Brook Road OSCD special permit amendment (OSCD 97-01 and OSCD 01-01)
• Site‑plan review and storm‑water permit for an 8‑unit contractor storage facility at 975 Massachusetts Ave
• Upcoming public hearing on Oct 20 for 984 Mass Ave site‑plan approval

The Board voted 5‑0‑0 to recommend Article 2 as written for the Footnote 5 amendment and then 5‑0‑0 to close that public hearing. It later voted 5‑0‑0 to continue the Footnote 5 hearing on October 30, 2025. The Board also voted 4‑0‑0 to continue the 975 Massachusetts Ave site‑plan hearing to October 20, 2025. No other substantive approvals or denials were made.

• Recommend Article 2 for Footnote 5 amendment (5-0-0)
• Close Footnote 5 public hearing (5-0-0)
• Continue Footnote 5 hearing to Oct 30 2025 (5-0-0)
• Continue 975 Massachusetts Ave site‑plan hearing to Oct 20 2025 (4-0-0)

Well-Being Committee

The Well‑Being Committee will review and approve the minutes from its prior meeting. It will receive updates on the Nashoba program and the Community Services Center, including topics such as ICE, holiday support, and fuel assistance. The committee will discuss a grant proposal from Emerson’s Community Benefit program and plan upcoming events like the Movement series and a costume‑swap free bee. New business will be addressed at the end of the meeting.

• Approve minutes from previous meeting
• Nashoba update from Jenna
• Community Services Center updates (ICE, holiday support, fuel assistance)
• Review Emerson’s Community Benefit grant proposal
• Plan Movement series and Free Bee costume‑swap event

The committee unanimously approved the amended minutes from the September 9, 2025 meeting. A motion to adjourn the meeting passed unanimously. The next Well‑Being Committee meeting was scheduled for November 3, 2025 at 10:00 AM in the Grange Hall. No other formal actions were voted on.

• Approved amended September 9, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Scheduled next meeting for Nov 3, 2025 at 10:00 AM

Council on Aging

The Council on Aging Board will meet to receive reports from staff and town committees. A key agenda item includes a report on updated discounts for seniors.

• Report on updated discounts for seniors by Sonali Bhatia
• Report from Friends of the Council on Aging
• Updates from the Boxborough Select Board and Finance Committee

Community Preservation Committee

The Boxborough Community Preservation Committee will consider several funding requests for projects slated for May 2026. Items include increases to the Conservation Trust Fund, cemetery work, rental assistance, a new town hall roof, and a playground replacement. The committee will also approve minutes from the September 4 meeting and review its financial worksheet for FY 2025‑2027.

• Conservation Trust Fund increase – $25,000
• Cemetery project – $9,500
• Boxborough Rental Assistance Program – $69,000
• Roof replacement for Town Hall – $144,000
• Flerra Playground replacement – $310,000

The Committee approved the September 4 minutes unanimously. It then voted unanimously to deem six projects eligible for Community Preservation (CPA) funding, including both ongoing and new initiatives. The eligible projects are the Conservation Trust Fund, Cemetery Restoration, Rental Assistance Program, Town Hall roof, Flerra playground replacement, and window replacement for the 1857 schoolhouse. No other business was taken up.

• Approved September 4, 2025 minutes (unanimous)
• Declared Conservation Trust Fund $25,000 eligible for CPA funding (unanimous)
• Declared Cemetery Restoration $9,500 eligible for CPA funding (unanimous)
• Declared Boxborough Rental Assistance Program $69,000 eligible for CPA funding (unanimous)
• Declared Roof for town hall $144,000 eligible for CPA funding (unanimous)
• Declared Flerra playground replacement $310,000 eligible for CPA funding (unanimous)
• Declared Replacement of windows for 1857 schoolhouse #2 (under $40,000) eligible for CPA funding (unanimous)

Conservation Commission

The Boxborough Conservation Commission will discuss a range of items, including a hearing on a notice of intent for 975 Mass Ave, a presentation on The Park at Beaver Brook, and the final CPC application. The commission will also conduct a budget review and address ongoing topics such as the rodenticide ban and wetland‑bylaw regulations. Additional updates include Perkins Woods and invasive‑species management.

• Hearing on Notice of Intent 975 Mass Ave (113‑597) – applicant requests continuation
• Presentation by Campanelli on The Park at Beaver Brook
• Final CPC Application
• Budget Review
• Ongoing rodenticide ban discussion

The Boxborough Conservation Commission approved the draft final application for the FY2027 Community Preservation program, which includes a $25,000 request. The hearing on Notice of Intent DEP 113-0597 was continued to Oct. 22, 2025. The commission also voted to write a letter of support for Campanelli’s Open Space Commercial District permit and to request level funding in its budget.

• Approved September 17, 2025 minutes (unanimous)
• Approved draft of the FY2027 Community Preservation Final Application (unanimous)
• Continued hearing on Notice of Intent DEP 113-0597 to Oct. 22, 2025 (unanimous)
• Approved writing a letter of support for Campanelli’s Open Space Commercial District permit (unanimous, David Koonce abstained)
• Approved request for level funding in the commission’s budget (unanimous)
• Adjourned the meeting at 9:05 PM (unanimous)

Library Board of Trustees

The Board of Trustees will review the FY26 budget and expenditures and discuss the draft budget for FY27. The meeting also includes updates on library renovations and events.

• Vote to approve August minutes
• FY26 Budget and Expenditure updates
• Discussion of draft budget for FY27
• Renovation progress update

The Library Board of Trustees approved the September 3, 2025 meeting minutes. No other actions were voted on; the meeting was then adjourned.

• Approved September 3, 2025 meeting minutes (5-0)
• Adjourned meeting (6-0)

Finance Committee

The committee is meeting to review logistics, voter materials, and motions for the October Fall Town Meeting. Members will also discuss the December Special Town Meeting and potential budget overrides for the Annual Town Meeting.

• October Fall Town Meeting warrant and motions
• December Special Town Meeting planning and possible articles
• Discussion of potential budget override for Annual Town Meeting

Planning Board

The Boxborough Leadership Forum will review and approve the minutes from the June 10, 2025 meeting. It will discuss planning, status, and logistics for the October Fall Town Meeting and the December Special Town Meeting. The forum will begin discussion of the Annual Town Meeting planning, including a potential budget override. Brief updates from present committees will also be provided.

• Approve minutes of June 10, 2025 meeting
• Review October Fall Town Meeting logistics and voter materials
• Review December Special Town Meeting planning and possible articles
• Discuss Annual Town Meeting planning and potential budget override
• Receive brief updates from committees

Select Board

The Boxborough Leadership Forum will discuss logistics and materials for the October Fall Town Meeting. Members will also review possible articles for a December Special Town Meeting and begin planning for the Annual Town Meeting, including a potential budget override.

• October Fall Town Meeting logistics and voter materials
• Fall ATM Warrant and motions
• December Special Town Meeting planning and possible articles
• Annual Town Meeting planning and potential budget override

Boxborough Leadership Forum

The body is reviewing logistics, voter materials, and motions for the October Fall Town Meeting. Members will also discuss planning for a December Special Town Meeting and a potential budget override for the Annual Town Meeting.

• October Fall Town Meeting logistics and room layout at Boxboro Regency
• Review of Fall ATM Warrant and motions
• Planning for December Special Town Meeting articles
• Discussion of potential budget override for Annual Town Meeting

Fire Station Building Committee

The Select Board, Finance Committee, and Fire Station Building Committee will hold a public meeting on Monday, September 29, 2025, from 5:00 PM to 8:00 PM at the Sargent Memorial Library, 427 Mass Ave., Boxborough. The meeting is described as an Info Night for the upcoming Fall Town Meeting. No specific agenda items are listed in the notice.

Finance Committee

The Select Board, Finance Committee, and Fire Station Building Committee will hold an informational meeting on September 29, 2025 at the Sargent Memorial Library. No specific agenda items or decisions are listed in the notice. The meeting is intended to provide information about the upcoming Fall Town Meeting.

Select Board

The Select Board, Finance Committee, and Fire Station Building Committee will hold a Fall Town Meeting Info Night on Monday, September 29, 2025 at the Sargent Memorial Library, 427 Mass Ave. No specific agenda items are listed in the notice.

Fire Station Building Committee

The Fire Station Building Committee will meet on September 25, 2025 to discuss several agenda items. The meeting includes updates on town meeting dates, site considerations, a budget review with invoice approval, and a public outreach update. In executive session the committee will consider the purchase, exchange, lease, or valuation of real property at 832 Massachusetts Avenue and 1300 Massachusetts Avenue. Public input will be permitted at the beginning and end of the meeting.

• Fall Town Meeting scheduled for October 14‑15, 2025
• Special Town Meeting scheduled for December 15‑16, 2025
• Updates on sites under consideration for fire station projects
• Budget review and approval of invoices
• Executive session to consider purchase, exchange, lease, or valuation of 832 Massachusetts Ave. and 1300 Massachusetts Ave.

The Fire Station Building Committee approved the September 5, 2025 minutes (7-0-0) and tabled the September 11, 2025 minutes. It approved invoices totaling $17,867.97 (7-0-0). The committee voted to enter an executive session to discuss the purchase, exchange, lease, or valuation of 832 Massachusetts Avenue and 1300 Massachusetts Avenue (7-0-0). The meeting was adjourned unanimously (7-0-0).

• Approved September 5, 2025 minutes (7-0-0)
• Tabled discussion of September 11, 2025 minutes
• Approved invoices $17,867.97 (7-0-0)
• Entered executive session to consider purchase/exchange/lease of 832 Mass Ave and 1300 Mass Ave (7-0-0)
• Adjourned meeting (7-0-0)

Economic Development Committee

The committee is meeting to discuss updates and logistics for the Village for a Day event. Discussion items include roles, invitees, volunteers, and promotional materials.

• Village for a Day updates and logistics
• Review of flyer and letter
• Approval of September 18 minutes

The Economic Development Committee approved the minutes from the September 18, 2025 meeting with a 4‑0 vote. No other actions were taken; the committee discussed a Village for a Day update but made no decisions. The meeting was then adjourned with a unanimous vote.

• Approved September 18 minutes (4-0)
• Adjourned meeting (4-0)

Acton Health Insurance Trust

The Acton Health Insurance Trust meeting on September 25, 2025 will conduct routine business. Items include a call to order, approval of the previous meeting's minutes, a chair's notes, a treasurer’s report, and a cash flow report from GBS. The board may consider any additional business before adjourning.

• Approval of Minutes
• Treasurer’s Report
• Cash Flow Report GBS
• Notes from the Chair
• Additional Business

Personnel Board

The Personnel Board will review job descriptions and a salary survey. Members will discuss the potential creation of a Conservation Agent/Sustainability Coordinator role and outline board focus areas for 2025.

• Discussion of potential new Conservation Agent/Sustainability Coordinator position
• Review of Salary Survey
• Discussion of job descriptions and harmonization efforts
• Introduction of new member Jon Cappetta
• Planning for 2025 policies and member recruitment

The Personnel Board appointed Jon Cappetta as a new member. It approved moving its regular meetings to the third Tuesday of each month, scheduling the next meetings for October 21 and November 25. The board directed that additional comments and edits be provided on the draft Conservation Agent/Sustainability Coordinator job description and tasked the clerk with preparing the new meeting schedule. The meeting was adjourned by a unanimous 4‑0 vote.

• Appointed Jon Cappetta to the Personnel Board
• Adopted new meeting schedule: meetings on the 3rd Tuesday of the month (next Oct 21, Nov 25)
• Directed board to submit additional comments/edits on Conservation Agent/Sustainability Coordinator job description to ATA Hudson
• Assigned clerk Mahoney to generate and share the updated meeting schedule
• Motion to adjourn passed 4-0

Housing Board

The Boxborough Housing Board will consider the resale of an affordable home located at 118 Summer Road. The board will also review a preliminary application to the Community Preservation Committee for BRAP funding, discuss income verification procedures for the HOPE program, and address roofing project damage. An information item includes a presentation by David Gasser on estate planning for owners of affordable homes.

• Resale at 118 Summer Road
• Review preliminary application to the Community Preservation Committee for BRAP funding (due September 25)
• Income verification procedures for the Homeowner Opportunity for Preservation & Equity (HOPE) Program
• Roofing project damage
• Presentation by David Gasser (CHAPA) on estate planning for owners of affordable homes

The Board unanimously adopted a preliminary application for $69,000 in Boxborough Rental Assistance Program funding. It also voted unanimously to remove the income‑verification requirement for the HOPE program. Discussion of a new BRAP applicant was tabled for the next meeting. The amended minutes from the August 26 meeting were approved.

• Approved $69,000 BRAP funding (unanimous)
• Eliminated income verification for HOPE program (unanimous)
• Tabled discussion of additional BRAP applicant (next meeting)
• Adopted amended August 26 minutes (unanimous)
• Moved to adjourn meeting (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding a special permit for a restaurant and revisions to the board's own rules and regulations. The board will also hold a joint executive session with the Planning Board to discuss litigation strategy.

• Special Permit application for a restaurant at 629 Massachusetts Avenue
• Public hearing for revised Zoning Board of Appeals Rules and Regulations
• Continued public hearing for 975 Massachusetts Avenue Special Permit
• Executive session regarding stormwater bylaw litigation at 984 Massachusetts Avenue
• Discussion of Building Inspector opinion on variances in TC District

The Zoning Board of Appeals approved a Special Permit with conditions for a restaurant at 629 Massachusetts Avenue (5-0-0). The Board voted to continue the public hearing on the 975 Massachusetts Avenue application to October 21, 2025 (4-0-0). It also moved the hearing on its Rules and Regulations to October 21, 2025 (5-0-0). The Board entered a joint executive session to discuss stormwater‑bylaw litigation and then adjourned (4-0-0).

• Approved Special Permit for 629 Massachusetts Ave restaurant (5-0-0)
• Continued 975 Massachusetts Ave hearing to Oct 21, 2025 (4-0-0)
• Continued ZBA Rules and Regulations hearing to Oct 21, 2025 (5-0-0)
• Entered joint executive session on stormwater litigation (4-0-0)
• Adjourned meeting (4-0-0)

MART Advisory Committee

The MART Advisory Board will meet to review financial audits and state and federal funding updates. The board is scheduled to vote on the acceptance of the FY25 financial audit, the PTASP Safety Plan, and drug and alcohol program revisions. Members will also vote on board officers and an interim administrator.

• Acceptance of SFY25 Financial Audit
• Appointment of Interim Administrator effective December 26, 2025
• Election of Advisory Board Officers
• Acceptance of PTASP Safety Plan Update
• Revisions to FTA Drug & Alcohol Program

Planning Board

The Planning Board will hold a joint executive session with the Zoning Board of Appeals. The boards will discuss litigation strategy concerning a violation of the Pre and Post construction Stormwater Bylaw at 984 Massachusetts Avenue.

• Litigation strategy for Stormwater Bylaw violation at 984 Massachusetts Avenue

Select Board

The Board will hold a public hearing and vote on an amendment to Boxboro Liquor Corp.'s All‑Alcoholic Beverages Package Store license to reflect a change of officers, directors, and a transfer of stock. The meeting also includes public input, community announcements, appointments to the Personnel Board and Town Administrator, and discussions on Town Hall operating hours and Board goals. Minutes from the September 8 meeting will be approved and upcoming items, such as a transfer station update, will be noted.

• Public hearing and vote on amendment to Boxboro Liquor Corp. license (change of officers/directors, stock transfer)
• Economic Development Committee Village for a Day event – Oct 18, 2025
• Transfer Station Swap Shed grand opening – Sep 27, 2025
• Mass DEP PAYT (Pay‑As‑You‑Throw) grant announcement
• Discussion of Town Hall hours of operation

The Board appointed Michael Johns as Town Administrator for a term ending June 30, 2028. They also appointed Jon Cappetta to the Personnel Board for the same term length. The Board approved Boxboro Liquor Corp.'s amendment to its package store license, including changes of officers, directors, and stock transfer. Meeting minutes from September 8, 2025 were approved and the session was adjourned.

• Appointed Michael Johns as Town Administrator (term ends 6/30/2028) – Approved 4-0-0
• Appointed Jon Cappetta to Personnel Board (term ends 6/30/2028) – Approved 4-0-0
• Opened public hearing on Boxboro Liquor Corp. license amendment – Approved 4-0-0
• Approved Boxboro Liquor Corp. license amendment (officers/directors change, stock transfer) – Approved 4-0-0
• Adjourned public hearing – Approved 4-0-0
• Approved September 8, 2025 meeting minutes – Approved 4-0-0
• Adjourned the Select Board meeting – Approved 4-0-0

MART Finance Committee

The MART Finance and Audit Committee will consider approval of the June 16, 2025 meeting minutes. It will hear the FY2025 audit presentation by Bruce D. Norling, CPA, P.C., and the audit committee’s recommendation. The committee will receive an update on state and federal funding for FY2026. No other business is expected.

• Approval of June 16, 2025 meeting minutes
• FY2025 audit presentation by Bruce D. Norling, CPA, P.C.
• Audit Committee recommendation
• State and Federal Funding Update for FY2026

Recreation Commission

The Recreation Commission will approve minutes from August and September 4th and set a date for Winterfest. The meeting will also cover updates on the Liberty Courts rebounder, Blanchard Gym space, and sports registration numbers.

• Approve minutes from August and September 4th
• Set Winterfest date and initial planning
• Update on Rebounder for Liberty Courts
• Update on Space at Blanchard Gym
• Running Club and Flag Football registration numbers

The Recreation Commission approved buying a pickleball rebounder for the pickleball court and a tennis rebounder of equal or lesser value for the tennis court. It also set the 2025 meeting dates, extended the Running Club to Oct. 28, and approved the start of Flag Football on Sep. 30. Members chose sign design Option #3 with a text adjustment and plan to install it in Spring 2026. Winterfest was scheduled for Jan. 31 (bad‑weather date Feb. 1) and the commission will update the Beaver Brook use regulation and create one for Flerra.

• Approved purchase of pickleball rebounder and tennis rebounder (unanimous)
• Approved August and September 4 meeting minutes (unanimous)
• Adopted meeting dates: Oct 9, Nov 20, Dec 18, 2025
• Extended Running Club end date to Oct 28
• Set Flag Football start date for Sep 30
• Selected sign design Option #3 with text adjustment; install Spring 2026
• Scheduled Winterfest for Jan 31 with Feb 1 backup; Hilary to confirm venue and vendors
• Agreed to update Beaver Brook Regulation for Use and create a new one for Flerra

Historical Commission

The commission will approve minutes from the July 17, 2025 meeting and discuss funding for museum building work, including roof, windows, and doors. They will address a failed dehumidifier and consider a more robust solution, with estimates added to the capital plan. A homeowner request for a replacement historic sign at 429 Hill Road will be reviewed. Completed renovations at Steele Farm icehouse and farmhouse will be reported.

• Approval of funding for museum building work (roof, windows, doors)
• Plan for robust dehumidifier solution with estimates added to capital plan
• Replacement sign request for 429 Hill Road by homeowner Alex Jordan
• Steele Farm icehouse renovation completed, awaiting final painting
• Steele Farmhouse window replacement and exterior work completed

Economic Development Committee

The Economic Development Committee will meet to coordinate logistics and roles for the Village for a Day event. The body will also review updates on business grants and a support letter for Thinking Flower.

• Updates on business grants for Thinking Flower and Oscar's
• Planning for Village for a Day, including roles, invitees, and logistics
• Letter of support for Thinking Flower to the ZBA

The committee approved the September 4 minutes (5‑0). It voted to move $1,000 from the outreach account for the “Village for a Day” event (5‑0). The committee approved a letter of support for Thinking Flower’s special permit application to the Zoning Board of Appeals (4‑0). The next meeting is scheduled for September 25 at 7:30 p.m. via Zoom.

• Approved September 4 minutes (5‑0)
• Moved $1,000 from outreach account for Village for a Day event (5‑0)
• Authorized EDC to support Thinking Flower’s special permit with a letter (4‑0)
• Scheduled next meeting for September 25, 2025 at 7:30 p.m. via Zoom

Steele Farm Committee

The committee will approve the minutes from the August 21, 2025 meeting, review the farm's finance matters, and consider several maintenance tasks for the farm and its buildings. It will also address old business items such as the capital plan, handbook, and engagement flyer, and set the date for the next meeting.

• Approve minutes of August 21st 2025
• Haying contract – Christopher
• Ice House painting – Andy
• Capital Plan
• Steele Farm Engagement Flyer

The committee approved the minutes from the August 21, 2025 meeting after a motion and second. No other formal votes were taken; the members discussed finances, farm and building maintenance, and upcoming projects, assigning tasks and noting future research.

• Approved August 21, 2025 minutes (motion passed)

A-B Regional School Committee

The Boxborough A‑B Regional School Committee will vote on changes to the Strategic Planning & Reorganization Steering Committee membership. It will also approve items on the consent agenda, including the September 4, 2025 meeting minutes, junior high student activity funds, the Douglas PTO proposed budget for 2025‑2026, and warrants. An executive session will discuss collective bargaining strategy with the Acton‑Boxborough Education Association. The workshop portion will cover a self‑evaluation and the 2025‑26 school committee goals.

• Vote on membership changes to Strategic Planning & Reorganization Steering Committee
• Approval of September 4, 2025 meeting minutes
• Annual authorization of junior high student activity funds/clubs
• Approval of Douglas PTO proposed budget for 2025‑2026
• Approval of warrants as presented in the packet

Fire Station Building Committee

The Boxborough Fire Station Building Committee will meet on September 17, 2025 at 10:00 AM in the Grange Room at 29 Middle Road and via Zoom. The agenda contains only a notice of the meeting and a possible quorum for a listening session. No specific items, contracts, or ordinances are listed for decision.

Fire Station Building Committee

The Boxborough Fire Station Building Committee will meet on September 17, 2025 at 7:00 PM in the Grange Room (hybrid). The meeting is announced as a listening session for the committee. No specific agenda items or decisions are listed in the notice.

Conservation Commission

The Conservation Commission will meet to discuss ongoing environmental management and regulatory reviews. The meeting includes a continued hearing regarding a Notice of Intent for 975 Mass Ave.

• Hearing continuation for Notice of Intent at 975 Mass Ave (113-597)
• Discussion on Campanelli Letter of Support
• Review of Regulations for the Wetland Bylaw
• Update on rodenticide ban and Perkins Woods
• Discussion on invasive management and commission recruitment

The Conservation Commission unanimously approved the minutes from the September 3, 2025 meeting. It also approved a $25,000 request for the FY2027 Community Preservation Preliminary Application. The hearing on DEP 113-0597 was continued to October 1, 2025.

• Approved minutes of Sept. 3, 2025 (unanimous)
• Approved $25,000 Community Preservation FY2027 application (unanimous)
• Continued hearing on DEP 113-0597 to Oct. 1, 2025 (unanimous)

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee will approve minutes from its August 6, 2026 meeting, assign members to organize the Veterans’ Day Celebration on Nov. 11, 2025, and order Blanchard medals for the Fifers Day closure. It will also finalize details for the Tree Lighting Ceremony on Dec. 6, 2025 and the Menorah Lighting Ceremony scheduled for Dec. 14‑22, 2025, and discuss a new date for the next meeting due to a town‑meeting conflict.

• Approve minutes from the 08/06/2026 meeting
• Assign PCCC members to Veterans’ Day Celebration tasks (Nov 11, 2025)
• Order Blanchard medals for Fifers Day closure items
• Set date and coordination for Tree Lighting Ceremony (Dec 6, 2025)
• Set date range and family sign‑up process for Menorah Lighting Ceremony (Dec 14‑22, 2025)

The Public Celebrations & Ceremonies Committee approved the amended minutes from August 6, 2025 (4‑0 vote). Members agreed to place Tree Lighting ceremony announcements and signs on November 1 and to ask the Regency to flip the switch. Additional actions were assigned for Veteran’s Day, Menorah lighting, and the next meeting date was set for October 9, 2025.

• Approved amended minutes from August 6, 2025 (John, Becky, George, Jennette aye)
• Agreed Tree Lighting announcement and signs to be placed November 1
• Overwhelming support to ask the Regency to flip the Christmas Tree switch
• Agreed Menorah Lighting announcement will be released with Tree Lighting announcement
• Set next meeting for October 9, 2025 at 7 PM (hybrid)
• Becky moved to adjourn; motion carried unanimously (Becky, Jennette, George, Cassie, John aye)

Water Resources Committee

The Water Resources Committee will review the final draft of the Weston and Sampson report and discuss feedback from other boards. The committee is preparing for a public presentation of the report to the Select Board on October 27.

• Review of Weston and Sampson report final draft
• Preparation for October 27 public presentation to Select Board
• Input for the Sustainability Committee's Climate Action Plan
• LWD-BXB waterline update
• Discussion on public outreach and education plans

The Water Resources Committee approved the minutes from the August 19, 2025 meeting by a 6‑0 vote. The committee decided that Chair Les Fox and Clerk Bryon Clemence will finalize their comments on the Weston & Sampson draft report and that Fox will submit the finalized comments to the consulting firm. The meeting was adjourned by a unanimous 6‑0 vote.

• Approved August 19, 2025 minutes (6-0)
• Tasked Fox and Clemence to finalize comments and Fox to submit them to Weston & Sampson
• Set next meeting for October 21, 2025
• Adjourned meeting (6-0)

Fire Station Building Committee

The Fire Station Building Committee will hold a public meeting on September 15, 2025, at 7 PM via a Zoom link provided by the Planning Board. A possible quorum of the committee may attend the Planning Board meeting.

• Meeting date: September 15, 2025
• Meeting time: 7 PM
• Meeting location: Virtual (Zoom link via Planning Board)
• Committee: Fire Station Building Committee
• Town address: 29 Middle Rd., Boxborough, MA 01719

Select Board

The agenda is procedural boilerplate. It notes that a quorum of the Select Board may be present at the Planning Board meeting.

Economic Development Committee

The Economic Development Committee is scheduled to meet via Zoom on September 15, 2025. The agenda indicates a possible quorum of the committee will be present at a Planning Board meeting.

• Attendance at Planning Board Meeting on 9/15

Planning Board

The Boxborough Planning Board will hold three public hearings: one on a special permit request for Beaver Brook Road by Campanelli Trigate Sub, LLC; a second on a site‑plan and stormwater permit for an 8‑unit contractor storage facility at 975 Massachusetts Ave submitted by BHG 109 LLC; and a third on amending Footnote 5 of the zoning bylaw to add flexibility for public‑safety uses in the Town Center district. The meeting also includes a public comment period limited to two‑minute remarks on items not on the agenda.

• Public hearing – Beaver Brook Road OSCD Special Permit (Campanelli Trigate Sub, LLC) to amend OSCD 97-01 and OSCD 01-01
• Public hearing – 975 Massachusetts Ave site‑plan and stormwater management permit for an 8‑unit contractor storage facility (BHG 109 LLC, represented by Goldsmith, Prest, and Ringwall, Inc.)
• Public hearing – Footnote 5 Zoning Bylaw Revision to provide greater flexibility for public‑safety uses in the Town Center district
• Public comment period (max two‑minute comments on items not listed on the agenda)
• Administrative business – approval of minutes and review of committee reports

The Board approved the September 3, 2025 meeting minutes with a 5‑0 vote. No other motions or votes were recorded during the public hearing on the Beaver Brook Road special permit. The hearing involved extensive discussion but no decision was made on the permit.

• Approved September 3 meeting minutes (5-0)

Fire Station Building Committee

The Boxborough Fire Station Building Committee will hear a Planning Board update, review sites under consideration for a new fire station, discuss the building design, receive updates on the October and December Special Town Meetings, and get a public outreach update. No formal decisions are listed on the agenda.

• Planning Board update
• Updates on sites under consideration for a new fire station
• Discussion of building design
• October and December Special Town Meeting update
• Public outreach update

The Fire Station Building Committee approved the August 28, 2025 meeting minutes with a 7‑0‑0 roll‑call vote. After the approval, the committee adjourned the September 11 meeting, also by a 7‑0‑0 roll‑call vote. No other substantive decisions were made.

• Approved August 28, 2025 meeting minutes (7-0-0)
• Adjourned September 11, 2025 meeting (7-0-0)

Cemetery Commission

The Cemetery Commission will meet to review minutes and discuss ongoing activities. The agenda includes discussions on vegetation, grounds, structures, and commission policies.

• Review and approval of minutes
• Discussion of vegetation, grounds, or structure issues
• Review of Rules and Regulations and Policies
• Review of Maps, Plans, and Lists

Select Board

The Boxborough Select Board will meet virtually on September 11, 2025. The board will discuss and take action on a project located on Beaverbrook Road. No other business items are listed.

• Discussion and action on Project on Beaverbrook Road

The Board voted 3‑1 to authorize Chair Hilberg to draft a letter of support for the Campanelli development on Beaver Brook Road, to be sent to the Planning Board. The letter will highlight financial benefits, the project's neighborly character, and potential conservation opportunities. Members may submit additional input to the Town Administrator, but the letter cannot be edited outside a public meeting.

• Authorized Chair Hilberg to draft a letter of support for Campanelli project (3-1)
• Adjourned meeting (4-0)

Finance Committee

The Finance Committee will discuss and vote on recommendations for a draft Special Town Meeting warrant. The body will also review budget updates for FY25, FY26, and FY27, including a discussion on a Prop 2 ½ override.

• Vote on draft Special Town Meeting warrant recommendations
• Discussion of Prop 2 ½ override for FY27 budget
• Review of FY25 budget dashboard and end of year update
• Updates from the Fire Station Building Committee
• Proposed joint meeting with Acton Select Board, Acton FinCom, Boxborough Select Board, and ABRSD School Committee

The committee unanimously approved Article 5, adopting the MBTA Community Overlay District to preserve state grant eligibility. It also approved Article 1 for public‑safety building flexibility, Article 4 supporting green infrastructure, and several bylaws including a stone‑wall ordinance, a board of assessors, and a change to town‑meeting dates. The dimension‑change Article 2 was not recommended after a 0‑6 vote. A $11,537.62 fire‑escape stair repair was also approved.

• Approve Article 5 MBTA Community Overlay District (7-0-0)
• Approve Article 1 public‑safety building flexibility (7-0-0)
• Approve Article 4 green infrastructure (4-2-0)
• Approve Article 6 stone‑wall bylaw (7-0-0)
• Approve Article 7 create Board of Assessors (7-0-0)
• Approve Article 8 change town‑meeting date provision (6-0-0)
• Approve $11,537.62 fire‑escape stair repair (6-0-0)
• Not recommend Article 2 dimension changes (0-6-0)

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will review meeting minutes, receive a treasurer's report, and discuss grant applications. The council also plans promotional events and welcomes a new member.

• Review/approve meeting minutes from 08/12/2025
• Treasurer's report
• Grant applications open until 10/16
• Fall promotional events: Boxborough Free Bee (9/13) and Acton Farmer's Market (9/14)
• Welcome new member Cinamon Blair

Agricultural Commission

The Agricultural Commission will review and approve minutes, receive public participation, and discuss items such as the Campanelli Planning Proposal, the Climate Action Plan, community garden updates, local agricultural developments, and Perkins Woods updates. No specific decisions or approvals are listed in the agenda.

• Campanelli Planning Proposal
• Climate Action Plan discussion
• Community Garden updates
• Local agricultural developments
• Perkins Woods updates/actions

Select Board

The Boxborough Select Board will decide on a three-year MART transportation services contract for the Council on Aging, including a drug and alcohol policy opt-in, and recommend votes for Fall Town Meeting warrant articles. They will also discuss town goals and authorize the mailing of the Fall Town Meeting warrant.

• Action: Council on Aging – MART Transportation Services Contract and Drug & Alcohol Policy Opt-In
• Action: FY26 – FY28 MART Council on Aging Transportation Services Contract
• Action: Approval and Authorization of the Mailing of the Fall Town Meeting Warrant
• Action: Open Special Town Meeting Warrant (December 15-16, 2026)
• Discussion: Town Administrator and Select Board Goals

The Board appointed Ray Sanne to the Steele Farm Committee and authorized a three‑year extension of the MART transportation contract for the Council on Aging, including the drug‑and‑alcohol testing policy. It also recommended several Fall Town Meeting warrant articles, notably changing zoning to allow public‑safety facilities by right (Article 1) and approving Articles 4, 5, 7 and 8. The Board approved the mailing of the warrant, opened the December Special Town Meeting warrant, and adopted the August 25 minutes.

• Appointed Ray Sanne to Steele Farm Committee (approved 5-0-0)
• Authorized MART Transportation Services contract and drug‑and‑alcohol policy opt‑in for Council on Aging (approved 5-0-0)
• Recommended Fall Town Meeting Warrant Article 1 – public‑safety facility zoning (approved 4-1-0)
• Recommended Fall Town Meeting Warrant Article 4 – sustainability measures (approved 5-0-0)
• Recommended Fall Town Meeting Warrant Article 5 – MBTA Communities Overlay District (approved 5-0-0)
• Recommended Fall Town Meeting Warrant Article 7 – appointed Board of Assessors (approved 5-0-0)
• Recommended Fall Town Meeting Warrant Article 8 – change Town Meeting dates (approved 5-0-0)
• Approved mailing of the Fall Town Meeting Warrant (approved 5-0-0)

Well-Being Committee

The Well-Being Committee will meet to review updates regarding Nashoba, CSC, and Ice. The body will also discuss upcoming Free Bee events in September and October.

• Nashoba update from Jenna
• CSC update
• Ice update
• Free Bee event on Sept 13 (Harvest Fair/Petting Zoo)
• Free Bee event on Oct 18 (Costume Swap)

The committee voted to approve the minutes from the August 4, 2025 meeting, with the motion passing unanimously. No other motions were recorded. The meeting was then adjourned.

• Approved August 4, 2025 minutes (unanimous)

Council on Aging

The Boxborough Council on Aging will review and approve the minutes from its August 11, 2025 meeting. Members will also hear reports from the COA chair, staff, and other local boards, including updates on a zoning issue and public safety.

• Approve minutes of August 11, 2025 COA Board meeting
• Public Safety by Right zoning issue update

Fire Station Building Committee

The Boxborough Fire Station Building Committee is meeting virtually to discuss and vote on Article 4 for Fall Town Meeting, a 'Sense of the Meeting' resolution regarding green construction. The committee will make a recommendation on this article.

• Vote on Article 4: Sense of the Meeting 'Green Construction'
• Recommendation for Fall Town Meeting

The committee approved the language of Article 4 that expresses a sense of the value of green construction. It also adopted a recommendation for Article 4 and approved that recommendation, each passing with a 7‑0 vote. The meeting was then adjourned unanimously.

• Approved Article 4 sense of the meeting on green construction (7-0)
• Recommended Article 4 sense of the meeting (7-0)
• Approved the recommendation for Article 4 (7-0)
• Adjourned meeting (7-0)

Community Preservation Committee

The Committee is reviewing financial worksheets and application procedures for FY 2027. Members will discuss potential projects for the May 2026 Annual Town Meeting and vote on 2025-2026 officers.

• Approval of $875.00 dues to Community Preservation Coalition
• Proposed $150,000 for Town Hall roof
• Proposed $69,000 for Boxborough Rental Assistance Program
• Proposed $10,000 for Conservation Trust Fund and $9,500 for Cemetery
• Discussion of Flerra playground project

The committee approved the June 5, 2025 minutes and an $875 dues payment to the Community Preservation Coalition, both unanimously. Members voted to add a full web link and selection‑criteria text to the CPC application procedures page. The committee also elected John Fallon as chair, John Neyland as vice chair, and Brittany Zorn as clerk, each with unanimous approval.

• Approved June 5, 2025 minutes (unanimous vote)
• Approved $875.00 dues to Community Preservation Coalition (unanimous vote)
• Approved adding full web link and selection criteria to CPC application procedures page (unanimous vote)
• Elected John Fallon as chair (unanimous vote)
• Elected John Neyland as vice chair (unanimous vote)
• Elected Brittany Zorn as clerk (unanimous vote)
• Adjourned meeting (unanimous vote)

Recreation Commission

The Recreation Commission will meet to vote on proposed changes to the Team Reach schedule. These changes involve releasing Tuesday mornings and adjusting the start time for open play on other mornings.

• Vote to release Tuesday morning from Team Reach
• Vote to move Monday, Thursday, and Friday 2-hour open play start time from 8:00AM to 9:00AM

The commission approved a motion to release Tuesday morning pickleball slots and to start the Monday, Thursday, and Friday morning two‑hour open‑play sessions at 9:00 AM instead of 8:00 AM. The change will take effect with the schedule that begins on September 13. The meeting was then adjourned by unanimous vote.

• Adjusted Team Reach pickleball schedule to start at 9:00 AM approved 3-0
• Meeting adjourned approved 3-0

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will meet to vote on the 2025-26 district and superintendent goals, approve prior meeting minutes, and hear a presentation on the district's strengths and challenges from the District Management Group. The meeting also includes a workshop on school committee goals.

• Vote to approve 2025-26 District & Superintendent Goals
• AB Forward Presentation: Strengths & Challenges of the District (DM Group)
• Approval of ABRSC Meeting Minutes (8/26/25)
• Recommendation to approve budget transfers per Policy DBJ
• School Committee Goal Workshop

Economic Development Committee

The Economic Development Committee will meet to coordinate planning for Village for a Day. The committee will also discuss a letter of support for the Park at Beaver Brook.

• Planning and coordination for Village for a Day
• Letter of support for Park at Beaver Brook

The committee approved the July 24 and August 21 meeting minutes by unanimous roll‑call votes (5‑0 each). It decided to offer the upcoming Village Center event free of charge to participating businesses. The committee voted 4‑0 to authorize a letter of support for the Beaver Brook development application, which includes a proposed 94‑acre conservation donation and an estimated $1.4 million in tax revenue. The next meeting is scheduled for September 18 at Town Hall.

• Approved July 24, 2025 minutes (5‑0 roll call)
• Approved August 21, 2025 minutes (5‑0 roll call)
• Offered Village Center event free of charge for all businesses
• Authorized EDC letter of support for Beaver Brook development (4‑0 roll call)
• Scheduled next meeting for September 18, 2025 (in‑person/hybrid)

Conservation Commission

The Boxborough Conservation Commission will convene on September 3, 2025, at 7:30 PM in the Morse Hilberg Rooms at Town Hall to review minutes, hear committee reports, and continue a public hearing on a wetlands case at 975 Mass Ave. The meeting may also discuss a rodenticide ban, invasive species management, and updates to local wetland regulations.

• Hearing continued for Notice of Intent 975 Mass Ave (Lot 100 Beaver Brook Rd)
• Discussion on rodenticide ban proposal
• Review of Capra Conservation Restriction Monitoring Reports
• Review of Wetland Bylaw regulations
• Invasive species management updates

The Conservation Commission approved the minutes from the August 6, 2025 meeting. It authorized Davis Koonce to write and sign a letter of support for Campanelli’s Open Space Commercial District permit. The board unanimously approved the proposed free invasive‑species control project on Hill Road. The hearing on the 975 Massachusetts Ave application was continued to September 17, 2025.

• Approved minutes of Aug. 6, 2025 (unanimous)
• Authorized Davis Koonce to write and sign a memo supporting Campanelli’s permit (unanimous)
• Approved invasive‑species control project on Hill Road (unanimous)
• Continued hearing on 975 Massachusetts Ave to Sept. 17, 2025 (unanimous)
• Adjourned meeting (unanimous)

Planning Board

The Boxborough Planning Board will meet on September 3, 2025, at 7:00 PM via Zoom to discuss a comprehensive traffic study, a public hearing for a site plan at 365 Codman Hill Road, and general business items including water resources and climate action plan comments. The board will also review administrative items such as minutes and correspondence.

• Public hearing on 365 Codman Hill Rd site plan, earth removal, and stormwater management for Lazaro Paving contractor’s yard expansion
• Comprehensive Traffic Study discussion
• Comment on Comprehensive Water Resources Report
• Comment on Climate Action Plan

The Board moved to continue the 365 Codman Hill Rd public hearing to October 6 (5‑0‑0) and approved the August 18 minutes (5‑0‑0). It then unanimously recommended Article 5 of the MBTA Communities Multi‑family Overlay District (5‑0‑0) and the Stonewall Bylaw Article (5‑0‑0). The meeting was adjourned at 10:10 pm (5‑0‑0).

• Continue 365 Codman Hill Rd hearing to Oct 6 (5‑0‑0)
• Approve August 18, 2025 minutes (5‑0‑0)
• Recommend Article 5 MBTA Multi‑family Overlay (5‑0‑0)
• Recommend Stonewall Bylaw Article (5‑0‑0)
• Adjourn meeting at 10:10 pm (5‑0‑0)

Library Board of Trustees

The Sargent Memorial Library Board of Trustees will meet to approve prior minutes, review budget and renovation updates, and vote on a new meeting room policy. The board will also confirm dates for future meetings.

• Vote: Approve prior minutes (June)
• Vote: Meeting Room Policy
• Update: Budget and Expenditure
• Update: Renovation progress
• Update: Library events

The trustees approved the August 6, 2025 meeting minutes. They also approved the amended Meeting Room Use Policy. The meeting was adjourned at 8:14 PM by unanimous vote.

• Approved August 6, 2025 meeting minutes (unanimous)
• Approved Meeting Room Use Policy (unanimous)
• Adjourned meeting at 8:14 PM (unanimous)

Fire Station Building Committee

The Fire Station Building Committee will meet to discuss updates on potential sites, building design, and recommendations for two articles to be voted on at the Fall Town Meeting. The committee will also vote on approval of previous meeting minutes and review budget invoices.

• Vote on Planning Board zoning articles and FSBC recommendations
• Vote on location, cost, and green components for Fall Town Meeting articles
• Approval of August 14, 2025 meeting minutes
• Budget review and invoice approval
• Updates on sites under consideration and building design

Select Board

The Select Board is meeting for a ribbon cutting ceremony at the Blanchard Memorial School playground. No other business is listed on the agenda.

• Ribbon cutting ceremony at Blanchard Memorial School playground

Recreation Commission

The Boxborough Recreation Commission will meet to review minutes and discuss several recreational programs and projects. Topics include updates on the Flerra Summer Playground, potential cricket and pickleball initiatives, and a presentation on pickleball software. The meeting will also cover basketball programs, a running club, and sign updates.

• Discussion on cricket plans at Erikson/Landry plot, 100 Beaver Brook Road
• Update on Flerra Summer Playground status
• Pickleball software presentation by Mark for resident feedback
• Review of prior meeting minutes

The Recreation Commission approved the July meeting minutes. It authorized the Chair to sign a letter endorsing the town's acceptance of a land donation at 100 Beaver Brook Road. The Commission also approved a request for the chair to seek possible sites for a community cricket field. Tennis clinics at Marcus Lewis Tennis Center will be paused until spring.

• Approved July meeting minutes (unanimous)
• Authorized Chair to sign land‑donation endorsement letter (unanimous)
• Approved request for site study for a cricket field (unanimous)
• Paused Marcus Lewis Tennis Center clinics until spring (unanimous)

Housing Board

The Boxborough Housing Board will discuss updates on the MBTA Communities Act, a water resources report, and the status of the Boxborough Rental Assistance Program (BRAP). Members will also review preliminary funding applications for BRAP and plan a seminar on estate planning for deed-restricted affordable housing residents.

• MBTA Communities Act Update
• Preliminary BRAP funding application due September 25
• Seminar on Estate Planning for deed-restricted affordable housing
• Resale at 118 Summer Road
• Funding for Regional Housing Services from the CPA

The board voted unanimously to recommend the MBTA Communities Overlay warrant at the upcoming town meeting. The board also unanimously approved the minutes from the July 29 Housing Board meeting.

• Recommend MBTA Communities Overlay warrant – approved unanimously
• Accept July 29 Housing Board minutes – approved unanimously

Select Board

The Select Board will discuss the draft warrant for the Fall Town Meeting and take action to accept a quitclaim deed for 50 Taylor Farm Road. The meeting also includes a discussion on temporary housing for firefighters and the Town Administrator contract.

• Acceptance of Quitclaim Deed – 50 Taylor Farm Road
• Discussion on Fall Town Meeting Draft Warrant
• Discussion on Temporary Housing for Firefighters
• Discussion on Town Administrator Contract
• Discussion on Select Board Participation in Planning Board Warrant Articles

The Select Board approved the Town Administrator's three‑year contract, adding performance‑based salary increases of 5.75%, 4.16% and 4.15% and making the payments retroactive to the start of the fiscal year. The Board also accepted a quit‑claim deed for 50 Taylor Farm Road from Longwood Homes, LLC. Additional actions included entering an executive session, reordering the Fall Town Meeting warrant into two evenings, approving the August 11 minutes, and adjourning the meeting.

• Entered executive session to discuss nonunion personnel negotiations (5‑0‑0)
• Reordered Fall Town Meeting warrant to two evenings (unanimous agreement)
• Accepted quit‑claim deed for 50 Taylor Farm Road from Longwood Homes, LLC (5‑0‑0)
• Ratified Town Administrator contract with 5.75%, 4.16% and 4.15% salary increases, retroactive payments (5‑0‑0)
• Approved August 11, 2025 meeting minutes (4‑0‑1, Chair abstained)
• Adjourned meeting at 8:50 p.m. (5‑0‑0)

Economic Development Committee

The Boxborough Economic Development Committee will meet to approve past meeting minutes, review dues for Mass Econ, discuss the Business Improvements Grant administrative report, plan the Village Center Fall Event, and organize the 2026 Business Brunch. The committee will also consider hybrid meeting policies and business publication outreach.

• Review Mass Econ dues invoice
• Boxborough Business Improvements Grant administrative report
• Village Center Fall Event planning (roles, approvals, communications)
• 2026 Boxborough Business Brunch organization
• Discussion on hybrid meetings and business publications

The Economic Development Committee voted 4‑0 to join the Massachusetts Economic Development Council and authorize the $1,000 membership fee. The committee set the Village Center Fall Event for October 18 and scheduled the Boxborough Business Brunch for January 14 (snow date January 15). Members agreed to hold future meetings in a hybrid format and scheduled the next meeting for September 4 at 7:30 p.m. via Zoom.

• Approved membership in MA Economic Development Council (4‑0 vote)
• Set Village Center Fall Event date for October 18
• Set Boxborough Business Brunch for January 14 with snow date January 15
• Agreed to hybrid meeting format for future sessions
• Scheduled next meeting for September 4 at 7:30 p.m. via Zoom
• Motion to adjourn passed (4‑0 vote)

Steele Farm Committee

The Steele Farm Committee will meet to review maintenance plans for the farm and its buildings. The agenda includes discussions on a haying contract, concrete removal, and painting. The committee will also address the Capital Plan and the Sustainability Committee's Climate Action Plan.

• Haying contract with Christopher
• Concrete removal at the Old Milk House
• Ice House painting
• Capital Plan review
• Sustainability Committee Climate Action Plan

The Steele Farm Committee approved the June 5 minutes. A motion to ask the Community Preservation Committee to keep Phase III funding open for an additional year passed unanimously. The committee also approved taking possession of antique furniture from the Old Schoolhouse. The discussion on garbage‑can options for dog waste was tabled. The meeting was adjourned at 8:04 pm.

• Approved June 5 minutes (all in favor)
• Motion to keep Phase III funding open another year passed (all in favor)
• Motion to possess antique furniture passed (all in favor)
• Garbage‑can discussion tabled
• Adjourned meeting (motion passed)

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to approve previous minutes and review the Treasurer’s Report and GBS Cash Flow Report. The meeting is primarily procedural.

• Treasurer’s Report
• Cash Flow Report GBS

North Central Climate Change Coalition

The North Central Climate Change Coalition will meet remotely to discuss regional climate action progress and membership. The body will review updates on a shared resource farming project and a solar proposal for the Regional School District.

• Regional School District Solar proposal
• Shared resource farming project update
• Regional climate action progress report from NMCOG's Michelle Zelenka
• Membership discussion

Finance Committee

The Finance Committee will review and potentially vote on recommendations for a draft Special Town Meeting warrant. The body will also discuss budget updates for FY25, FY26, and FY27, including a Prop 2 ½ override discussion.

• Possible vote on draft Special Town Meeting warrant recommendations
• Discussion of FY27 budget model and Prop 2 ½ override
• Town Assessor update regarding inspection and spending audit
• Proposed updates to Financial Policy for cyclical revaluation budgeting and overlay reserve
• Updates from the Fire Station Building Committee

The committee approved the July 15 minutes unanimously (6‑0). It voted 5‑0 to increase town‑center space by up to 25,000 sq ft. A proposal to spend additional funds for a fire‑station site was rejected 0‑6. No other items received a vote.

• Approved July 15 minutes as amended (6‑0)
• Approved Article 3 to increase town‑center space by up to 25,000 sq ft (5‑0)
• Rejected additional fire‑station funding request (0‑6)
• Fire Station Building Committee also voted against the funding article (0‑6)
• Recorded FY25 free cash estimate of $1.038 M (no vote)
• Corrected library liaison to Joe Stulpin (no vote)
• No action taken on stone‑wall permit article (no vote)
• Scheduled next meetings for September 3, September 9, September 30, October 7, October 14, October 21 (no vote)

Zoning Board of Appeals

The Boxborough Zoning Board of Appeals will conduct three public hearings at its August 19, 2025 meeting. Items include a continuation of a hearing for an 8-unit contractor storage building at 975 Massachusetts Avenue, a hearing to amend a special permit for properties at 95, 101, and 107 Swanson Road, and a hearing to revise the Board’s Rules and Regulations. The meeting is virtual and materials are available via a provided link.

• Continuation of public hearing for 8-unit contractor storage building at 975 Massachusetts Avenue (Special Permit)
• Public hearing to amend Special Permit 2023-03 for properties at 95, 101, and 107 Swanson Road
• Public hearing to revise Zoning Board of Appeals Rules and Regulations

The Zoning Board of Appeals voted unanimously to extend the existing Special Permit for 95, 101, and 107 Swanson Road until September 7, 2026. The Board also continued the hearing on the 975 Massachusetts Avenue Special Permit and the revision of its Rules and Regulations to September 23, 2025. An Executive Session was scheduled for September 23, 2025 at 7 p.m., and a public hearing for Thinking Flower Coffee Shop Inc. was set for September 23, 2025 at 7:45 p.m.

• Extended Special Permit 2023-03 for 95, 101, 107 Swanson Road to Sep 7, 2026 (4-0-0)
• Continued 975 Massachusetts Ave Special Permit hearing to Sep 23, 2025 at 7:35 p.m. (3-0-0)
• Scheduled Executive Session for Sep 23, 2025 at 7 p.m. (3-0-0)
• Continued Zoning Board Rules and Regulations public hearing to Sep 23, 2025 at 8:00 p.m. (3-0-0)
• Scheduled public hearing for Thinking Flower Coffee Shop Inc. on Sep 23, 2025 at 7:45 p.m.
• Approved March 27, 2025 meeting minutes (3-0-0)
• Approved June 3, 2025 meeting minutes (3-0-0)
• Approved July 15, 2025 meeting minutes (3-0-0)

Water Resources Committee

The Boxborough Water Resources Committee will meet virtually on August 19, 2025, to discuss the final draft of a comprehensive water resources report by Weston and Sampson, including responses to prior comments. Members will also review and approve past meeting minutes, plan a public presentation for October 27, and consider outreach efforts.

• Review final draft of Comprehensive Water Resources report by Weston and Sampson
• Plan public presentation scheduled for October 27
• Review and approve minutes from July 15 and July 22, 2025 meetings
• Sustainability Committee request for input on Climate Action Plan by August 30
• Introduce new members Sam Anderson and Cindy Markowitz

The Water Resources Committee approved the July 15, 2025 minutes by a 5‑0 vote and the July 22, 2025 minutes by a 7‑0 vote. No other formal actions were taken. The next meeting was set for September 16, 2025, and the session was adjourned by a 7‑0 vote.

• Approved July 15, 2025 minutes (5-0)
• Approved July 22, 2025 minutes (7-0)
• Adjourned meeting (7-0)

Finance Committee

The agenda is procedural boilerplate. No specific items for decision or discussion are listed.

Fire Station Building Committee

The Fire Station Building Committee is scheduled to meet on August 18, 2025. The agenda contains only procedural information and does not list specific discussion items or decisions.

Select Board

The agenda is procedural boilerplate. It notifies the public that a quorum of the Select Board may be present at the Planning Board meeting.

Planning Board

The Boxborough Planning Board will continue public hearings on three items: a special permit for a commercial development on Beaver Brook Road, a site plan review for an 8-unit contractor storage facility on Massachusetts Avenue, and proposed amendments to the municipal use code and the MBTA Communities Overlay Zoning District.

• Public hearing: Beaver Brook Road OSCD Special Permit (Continued)
• Public hearing: 975 Massachusetts Ave. Site Plan Review & Stormwater Management Permit (Continued)
• Public hearing: Municipal Use Zoning Bylaw amendments (Continued)
• Public hearing: MBTA Communities Overlay Zoning District amendments (Continued)
• Review of committee reports and upcoming meeting topics

The Planning Board unanimously approved the minutes from the August 4 and August 11 meetings. It then moved to continue the Beaver Brook Road Open Space Commercial Development special‑permit hearing to September 15, 2025 (vote 5‑0‑0). A second motion continued the 975 Massachusetts Ave site‑plan and storm‑water permit hearing to September 15, 2025 (vote 4‑0‑0).

• Approved August 4, 2025 meeting minutes (5‑0‑0)
• Approved August 11, 2025 meeting minutes (5‑0‑0)
• Continued Beaver Brook Road OSCD special‑permit hearing to Sept 15, 2025 (5‑0‑0)
• Continued 975 Massachusetts Ave site‑plan & storm‑water hearing to Sept 15, 2025 (4‑0‑0)

Fire Station Building Committee

The committee is reviewing potential sites for a new fire station and discussing ways to reduce project costs. Members will vote on a letter to the Planning Board and a proposal for site analysis at 1300 Mass Ave and 700-832 Mass Ave.

• Vote on a letter to the Planning Board regarding zoning for buildings over 15,000 square feet in Town Center
• Discussion and possible vote on 13 potential sites, including 40 Cunningham Road and various Mass Ave addresses
• Vote on a context proposal for site analysis for 1300 Mass Ave and 700-832 Mass Ave
• Vote on the committee's sense of the meeting regarding location and cost for the October Special Town Meeting
• Vote on the committee's sense of the meeting regarding funding for green components

The Fire Station Building Committee voted 6‑0 to approve the August 14 letter to the Planning Board recommending a zoning amendment that would allow police, fire, EMS and emergency‑management facilities by‑right in all districts. The committee also approved a not‑to‑exceed $16,200 contract for site‑analysis work on 1300 Mass Ave and the 700‑832 Mass Ave properties (6‑0). Minutes from the July 24, 2025 meeting were approved (6‑0) and a set of four Sense‑of‑the‑Meeting articles was approved with changes by a 5‑1 vote.

• Approved FSBC letter to Planning Board recommending zoning amendment (6-0)
• Approved not‑to‑exceed $16,200 contract for site analysis of 1300 Mass Ave and 700‑832 Mass Ave (6-0)
• Approved July 24, 2025 meeting minutes (6-0)
• Approved inclusion of four Sense‑of‑the‑Meeting articles with changes (5-1)
• Declared 1300 Mass Ave site viable for further discussion
• Declared 40 Cunningham Road site not viable
• Declared 832 Mass Ave site viable only if combined with 750 Mass Ave
• Declared 72 Stow Road site viable for further discussion

Agricultural Commission

The Agricultural Commission will meet to discuss the town's Climate Action Plan and provide updates on the community garden. The body will also review local agricultural developments and potential educational programs.

• Climate Action Plan discussion
• Community Garden updates
• Perkins Woods updates and actions
• Local Ag Developments
• Educational and informational programs

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will review meeting minutes, receive a treasurer's report, and discuss the fall schedule for the 2025 Grant Season. The agenda includes public comments and an evaluation of the review process.

• Review/approve meeting minutes from 06/10/2025
• Treasurer's report
• Fall promotional events (Acton Farmer’s Market, Boxborough Free Bee)
• Fall schedule for 2025 Grant Season
• Evaluation of review process

Fire Station Building Committee

The Fire Station Building Committee will hold a virtual meeting to review progress on the new fire station project. No formal decisions are listed on this agenda, and the meeting may include a possible quorum at the Planning Board meeting.

Planning Board

The Planning Board will continue public hearings regarding zoning bylaw amendments for municipal uses and the MBTA Communities Overlay Zoning District. The board will also discuss a proposed warrant article for a stone wall bylaw amendment.

• Public hearing on proposed Zoning Bylaw amendments for a general municipal use code
• Public hearing on adoption of an Overlay Zoning District for the MBTA Communities Act of 2021
• Discussion of proposed Warrant Article for Stone Wall Bylaw Amendment

The Planning Board approved the minutes from the April 14, 2025 meeting (vote 4-0-1). It also voted to continue the current public hearing to August 18, 2025 at 8:05 p.m. (vote 5-0-0). No other motions were adopted; discussions on zoning bylaw amendments and overlay districts were deferred for further review.

• Approved April 14, 2025 meeting minutes (4-0-1)
• Continued public hearing to Aug 18, 2025 at 8:05 p.m. (5-0-0)

Council on Aging

The Council on Aging Board will meet to receive reports from town committees and staff. The agenda includes updates on municipal zoning and the fire station.

• Report on Boxborough municipal zoning/fire station issue
• Report from Boxborough Finance Committee
• Report from Boxborough Select Board

Council on Aging

The Boxborough Council on Aging board will meet to approve past meeting minutes and receive reports from the Finance Committee, COA chair, staff, and other local groups. No major decisions are scheduled; the meeting focuses on routine updates and administrative matters.

Select Board

The Boxborough Select Board will hear a police presentation on restorative justice, appoint and accept resignations, and discuss proposals to create a Board of Assessors and tighten rodenticide rules. The board will also act on warrant articles for an upcoming Special Town Meeting.

• Discussion to establish a Board of Assessors and proposed changes to Financial Policy (Assessor)
• Action to close Special Town Meeting Warrant
• Discussion & Action on Second-Generation Anticoagulant Rodenticides (SGARs) Policy
• Appointment of James Doherty as Interim Town Assessor
• Resignation of Asya Childers from Public Celebrations & Ceremonies Committee

The Board approved four new appointments to the Affordable Housing Trust and the Assessor’s Office, each with a unanimous 4‑0‑0 vote. It accepted the resignation of Asya Childers from the Public Celebrations & Ceremonies Committee. The Board adopted the Second‑Generation Anticoagulant Rodenticides (SGARs) Policy, removing the emergency‑waiver provision, also by a 4‑0‑0 vote. It added a warrant article to consider creating a three‑person Board of Assessors and closed the Special Town Meeting warrant, both approved unanimously.

• Appointed Diane Friedman as Housing Board Representative to Affordable Housing Trust (4-0-0)
• Appointed Jo e Stulpin as Finance Committee Representative to Affordable Housing Trust (4-0-0)
• Appointed James Doherty as Interim Town Assessor (4-0-0)
• Appointed Kyungae Lim as Assessor Administrative Assistant (4-0-0)
• Accepted resignation of Asya Childers from Public Celebrations & Ceremonies Committee (4-0-0)
• Approved Second‑Generation Anticoagulant Rodenticides (SGARs) Policy, removing waiver (4-0-0)
• Added warrant article to consider creating a Board of Assessors (4-0-0)
• Closed Special Town Meeting warrant effective August 11, 2025 (4-0-0)

Conservation Commission

The Conservation Commission will review certificates of compliance for two Mass Ave properties and hold a continued hearing for 975 Mass Ave. The body will also discuss a rodenticide ban, the Climate Action Plan, and DPW maintenance.

• Certificate of Compliance 113-569 for 674 Mass Ave
• Certificate of Compliance 113-570 for 650 Mass Ave
• Hearing for Notice of Intent 113-597 at 975 Mass Ave
• Discussion on Rodenticide Ban
• Review of Regulations for the Wetland Bylaw

The Conservation Commission approved the July 2 minutes and signed two Certificates of Compliance for 650 and 674 Massachusetts Avenue. It voted to continue the hearing on the DEP 113-0597 application at 975 Massachusetts Avenue to September 3, 2025. The commission also agreed to propose a town‑wide rodenticide ban for future Town Meeting consideration and adjourned the meeting unanimously.

• Approved July 2, 2025 minutes (unanimous)
• Approved and signed Certificate of Compliance 113-0570 for 650 Massachusetts Ave (unanimous)
• Approved and signed Certificate of Compliance 113-0560 for 674 Massachusetts Ave (unanimous)
• Continued hearing on DEP 113-0597 at 975 Massachusetts Ave to Sept 3, 2025 (unanimous)
• Decided to propose a town‑wide rodenticide ban for Town Meeting vote (unanimous)
• Adjourned meeting (unanimous)

Public Celebrations & Ceremonies Committee

The committee will hold elections for the PCCC Chair and Recording Secretary. Members will also review the Fifers Day Parade and Celebration, including the status of medals and plaques.

• Recap of Fifers Day Parade and Celebration
• Status of Blanchard Medals and Golden Fife Plaque
• Nominations and voting for PCCC Chair
• Nominations and voting for PCCC Recording Secretary

The Public Celebrations & Ceremonies Committee elected Jennette Kollmann as chair and Becky Neville as clerk, each with a 4‑0 vote. The committee also set a standing meeting for the third Wednesday of each month. The meeting was adjourned by a 4‑0 motion.

• Jennette Kollmann elected chair of PCCC (4-0)
• Becky Neville elected clerk of PCCC (4-0)
• Standing meeting schedule set for third Wednesday each month
• Adjournment motion passed (4-0)

Library Board of Trustees

The Sargent Memorial Library Trustees will meet via video conference to review budget and expenditure updates. The board will discuss revisions to the Library of Things Borrowing Policy and the Meeting Room Policy, as well as procedural changes regarding program registrant blocklists.

• Vote to approve June minutes
• Discussion of Library of Things Borrowing Policy revisions
• Discussion of Meeting Room Policy revisions
• Discussion of program registrant blocklist procedural changes
• Budget and expenditure updates

The trustees approved the June 4, 2025 meeting minutes. They unanimously approved the amended Library of Things policy. The meeting was adjourned at 8:19 PM by unanimous vote.

• Approved June 4, 2025 minutes (Rob, Nancy, Mikki, Terra aye; Mary abstained)
• Approved amended Library of Things policy (unanimous)
• Adjourned meeting at 8:19 PM (unanimous)

Well-Being Committee

The Well-Being Committee will meet via Zoom to review updates on Nashoba, CSC, and ICE. The body will also discuss the Movement Series and upcoming Free Bee events.

• Free Bee Aug 16: school supplies
• Free Bee Sept 13: Harvest Fair/Petting Zoo
• Free Bee Oct 18: Costume Swap
• Nashoba update from Jenna
• Movement Series discussion

The Well‑Being Committee unanimously approved the minutes of the June 2, 2025 meeting. It also unanimously authorized Wendy Trinks to have full discretion in distributing the stored backpacks to AB Community Compass, needy residents, the Blanchard School, or other appropriate recipients. The meeting was adjourned unanimously.

• Approved minutes of June 2, 2025 meeting (unanimous roll‑call)
• Authorized Wendy Trinks full discretion to distribute backpacks (unanimous roll‑call)
• Adjourned meeting (unanimous roll‑call)

Fire Station Building Committee

The Fire Station Building Committee is scheduled to meet on August 4, 2025. The agenda contains only procedural information regarding the meeting time and location.

Planning Board

The Planning Board will conduct public hearings regarding zoning bylaw amendments for municipal uses and the MBTA Communities Overlay Zoning District. The board will also review a minor modification for a site plan at 340 Codman Hill Road.

• Minor modification to site plan, stormwater permit, and special permit for 340 Codman Hill Road
• Public hearing on proposed Zoning Bylaw amendments for a general municipal use code
• Continued public hearing on the MBTA Communities Overlay Zoning District

The Planning Board approved the meeting minutes. The Board recessed the minor modification for 340 Codman Hill Road, passing the motion 4‑0‑0. No decisions were made on the proposed municipal‑use zoning amendments discussed during the public hearing.

• Approved meeting minutes (approval recorded on August 18, 2025)
• Recessed the 340 Codman Hill Road minor modification item (4-0-0)

Select Board

This meeting agenda contains only procedural boilerplate. No specific discussion items or decisions are listed.

Housing Board

The Boxborough Housing Board will meet to discuss the MBTA Communities Act and the Boxborough Rental Assistance Program. The board will also review a resale at 118 Summer Road and a possible new 40B development.

• Resale at 118 Summer Road
• Possible new 40B development
• Boxborough Rental Assistance Program (BRAP)
• Homeowner Opportunity for Preservation & Equity (HOPE) Program
• Appointment of representative to the Boxborough Affordable Housing Trust

The Board unanimously appointed Diane Friedman as its standing representative on the Boxborough Affordable Housing Trust. It also approved actions to locate eligible buyers for the 118 Summer Road unit and to inspect the unit with the Building Commissioner and Outreach Coordinator. The Board decided to invite the developer of the 70 Summer Road parcel to present a 40B affordable‑housing plan and asked members to submit comments on the Climate Action Plan by August 13. Several items, including the HOPE program and estate‑planning discussion, were tabled.

• Approved May 27, 2025 minutes (unanimous)
• Approved action to find eligible buyers for 118 Summer Road unit (unanimous)
• Appointed Diane Friedman as BHB representative to Affordable Housing Trust (unanimous)
• Decided to invite developer of 70 Summer Road parcel to present 40B plan
• Invited comments on Climate Action Plan to be sent by Aug 13
• Tabled HOPE Program discussion
• Tabled Estate Planning discussion for affordable units
• Tabled Rental of ownership 40B units discussion

Select Board

The Select Board will discuss a recommendation to prohibit second-generation anticoagulant rodenticides in town. Members will also determine the target calendar and open the warrant for a Special Town Meeting.

• Consideration of policy or bylaw prohibiting Second-Generation Anticoagulant Rodenticides (SGARs)
• Action to open Special Town Meeting Warrant
• Planning Board progress update on zoning changes for Special Town Meeting
• Appointments and reappointments for 20 town boards and committees
• Citizen Citation presentation to David McKiernan

The Board voted to support the Conservation Commission’s recommendation and begin drafting a town‑wide policy prohibiting second‑generation anticoagulant rodenticides. It also opened the warrant for the Special Town Meeting scheduled for October 14‑15, 2025, and approved a series of committee appointments and a resignation.

• Approved development of SGAR rodenticide policy (4-0-0)
• Opened Special Town Meeting warrant for Oct 14‑15, 2025 (4-0-0)
• Appointed John Fallon to Public Celebrations & Ceremonies Committee (4-0-0)
• Appointed Cassie LaRussa to Public Celebrations & Ceremonies Committee (4-0-0)
• Reappointed Brian Picca to Design Review Board (4-0-0)
• Appointed Gryphyn Vermin to Housing Board (4-0-0)
• Appointed Priya Sundaram as Select Board representative to Capital Committee (4-0-0)
• Accepted resignation of Mary Sullivan from Diversity, Equity and Inclusion Committee (4-0-0)

Economic Development Committee

The committee will discuss the organization of a fall event in the Village Center and the 2025 Boxborough Business Brunch. The meeting also includes a scheduled appointment with Campanelli and a report on business improvement grants.

• Scheduled appointment with Campanelli
• Administrative report on Boxborough Business Improvements Grant
• Planning for Village Center fall event roles and approvals
• Discussion of 2025 Boxborough Business Brunch date and T&B role
• Review of business database

The committee approved the June 26 minutes (5‑0) and reappointed Abby Reip as chair for another year (5‑0). Megan Connor was appointed clerk (5‑0). The group adopted "Village for a Day" as the title for the fall Tactical Urbanism event, set the Business Brunch winter date to January 2026, and tasked the town planner to begin a business database.

• Approved June 26, 2025 minutes (5-0)
• Reappointed Abby Reip as chair (5-0)
• Appointed Megan Connor as clerk (5-0)
• Adopted "Village for a Day" as Tactical Urbanism fall event title (unanimous agreement)
• Set Boxborough Business Brunch winter date to January 2026
• Directed town planner to have Ian Gilson develop business database
• Motion to adjourn passed (6-0)

Fire Station Building Committee

The Fire Station Building Committee will meet to review and vote on a proposal for further site investigation. The committee will also discuss public outreach and review the budget and invoices.

• Vote on Context Proposal for Additional Site Investigation
• Discussion of public outreach regarding Planning Board's Public Hearing over Municipal Zoning
• Budget review and invoice approval

The Fire Station Building Committee approved Amendment #7, a not‑to‑exceed $87,000 contract for additional site investigation. It also approved $200 for sandwich board signage, $8,836 to cover two vendor invoices, and adopted the July 10, 2025 meeting minutes. The meeting was adjourned at 7:54 p.m.

• Approved Amendment #7 for up to $87,000 site investigation (7-0-0)
• Approved up to $200 for sandwich board signage (7-0-0)
• Approved July 10, 2025 meeting minutes (6-0-1)
• Approved $8,836 for two vendor invoices (7-0-0)
• Adjourned meeting at 7:54 p.m. (7-0-0)

Water Resources Committee

The Water Resources Committee will discuss and vote on comments regarding Municipal Uses zoning bylaw amendments. These comments are intended for a Planning Board hearing on August 4.

• Vote on comments for August 4 Planning Board hearing regarding Municipal Uses zoning bylaw amendments

The committee reviewed draft comments to be submitted to the Planning Board on proposed amendments to the Boxborough Zoning Bylaw affecting municipal uses. After revisions, the comments were approved by a 3‑to‑2 vote. The approved comments will be delivered to the Planning Board by July 31 for the August 4 hearing. The next meeting is scheduled for August 19, 2025.

• Approved revised comments to Planning Board on zoning amendments (3-2)
• Adjourned meeting (5-0)

Fire Station Building Committee

The Fire Station Building Committee is scheduled to meet on July 21, 2025. The agenda contains only procedural information and does not list specific discussion items or decisions.

Planning Board

The Planning Board will conduct public hearings regarding zoning amendments for the MBTA Communities Act and specific property permits. The board will also review site plans and stormwater management applications for two different locations.

• Public hearing on proposed Zoning Bylaw amendments for the MBTA Communities Overlay Zoning District
• Public hearing for Campanelli Trigate Sub, LLC to amend OSCD 97-01 and OSCD 01-01 at Beaver Brook Road
• Public hearing for BHG 109 LLC to construct an 8-unit contractor storage facility at 975 Massachusetts Ave
• Minor modification review for 340 Codman Hill Road Site Plan Approval, Stormwater Management Permit, and Special Permit

The Planning Board unanimously approved the June 30 meeting minutes. It voted to continue the Beaver Brook Road OSCD special permit hearing to August 18, 2025. It also voted to continue the 975 Massachusetts Ave site‑plan and stormwater permit hearing to August 18, 2025.

• Approved June 30 minutes (5-0-0)
• Continued Beaver Brook Road OSCD hearing to Aug 18, 2025 (5-0-0)
• Continued 975 Massachusetts Ave site‑plan hearing to Aug 18, 2025 (5-0-0)

Select Board

The agenda contains only procedural boilerplate. No specific discussion items or decisions are listed.

North Central Climate Change Coalition

The North Central Climate Change Coalition will meet remotely to provide updates on member activities and the organization's website. The group will also discuss shared resource farming and climate activity following the federal withdrawal of funding.

• Website update
• Shared Resource Farming update
• FIO Climate Activity report regarding federal withdrawal of funding

Historical Commission

The Historical Commission is meeting to review progress on museum building work and renovations at Steele Farm. The body will also discuss Town Center Visioning planning studies and the search for new members.

• ATM approved funding for museum building roof, windows, and doors
• Installation of Luther Blanchard Home sign
• Replacement sign for 429 Hill Road
• Steele Farm Icehouse renovation and farmhouse window installation
• Town Center Visioning planning studies update

Fire Station Building Committee

The agenda for this meeting consists of procedural boilerplate. No specific discussion items or decisions are listed.

Planning Board

The Planning Board will conduct a working session to discuss municipal uses, public safety uses, or other customarily operated by a municipality. Public comment is permitted for non-agenda items. No formal decisions are listed on this agenda.

The Board approved a motion (4‑1‑0) to send existing municipal‑use questions, including the fire station’s pre‑existing status and the definition of “office,” to the Building Inspector for an opinion. The Board also voted unanimously (5‑0‑0) to adjourn the meeting at 10:06 p.m. Discussion included creating use tables and drafting definitions, but no further votes were recorded.

• Motion to advance existing use questions to Building Inspector passed (4-1-0)
• Board adjourned meeting at 10:06 p.m. passed (5-0-0)

Select Board

The agenda is procedural boilerplate. It notifies the public that a quorum of the Select Board may be present at the Planning Board meeting.

Finance Committee

The Finance Committee will review budget updates for fiscal years 2025, 2026, and 2027. The meeting includes discussions on town assessor audits, financial policy updates, and the budgeting process via ClearGov.

• Discussion of Prop 2 ½ override for the FY27 budget
• Audit of town assessor inspections and spending
• Proposed updates to Financial Policy regarding Cyclical Revaluation budgeting and Overlay Reserve
• Election of FY26 Chair and Vice-Chair
• Review of Reserve Fund Transfers (RFT)

The committee approved the minutes from the June 24 meeting. It approved a reserve‑fund transfer of $107.48. Members voted to name Tony Newton as chair and John Connor as vice‑chair of the Finance Committee. All motions passed unanimously (6‑0).

• Approved June 24 meeting minutes (6-0)
• Approved reserve fund transfer of $107.48 (6-0)
• Approved Tony Newton as Finance Committee chair (6-0)
• Approved John Connor as Finance Committee vice‑chair (6-0)

Planning Board

The Planning Board will visit the Park at Beaver Brook site with the applicant and Town Planner. This visit is to gather information and ask questions ahead of a public hearing scheduled for July 21, 2025.

• Site visit of the Park at Beaver Brook

The Board conducted a site visit at the Park at Beaver Brook and discussed several parcels, including Lots 100, 500, 600, 700, 800 and the unwalked Parcels 200 and 300. No formal approvals, denials, or votes were recorded; the Board only chose not to walk Parcels 200 and 300. The meeting adjourned at 3:33 PM after quorum was lost.

• Board chose not to walk Parcels 200 and 300 (no vote)

Select Board

The agenda provided contains only procedural boilerplate and does not list any specific items for decision or discussion.

Water Resources Committee

The committee will discuss and vote on input regarding proposed Zoning ByLaw amendments for municipal uses. Members will also review a draft report and plan for subsequent public outreach.

• Vote on input for Zoning ByLaw amendments for municipal uses
• Discussion of draft report and public outreach plans
• Update on WRC charter revision and membership
• LWD water line project update
• Updates on discussions with LWD and AWD

The Water Resources Committee approved the June 17, 2025 minutes by a 5‑to‑0 vote. It also decided to hold a follow‑up meeting on July 22 to finalize comments for the Planning Board hearing on the zoning bylaw. No other substantive actions were taken.

• Approved June 17, 2025 minutes (5-0)
• Scheduled July 22 meeting to finalize Planning Board comments
• Adjourned meeting (5-0)

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two special permit applications. The board will also discuss its rules and regulations and a reorganization of the board.

• Public hearing continuation for an 8-unit contractor storage building at 975 Massachusetts Avenue
• Public hearing for a permit to convert a porch into living space at 89 Kendall Road
• Update on Zoning Board of Appeals Rules and Regulations
• Reorganization of Board

The board voted 3‑0‑0 to continue the public hearing on the 975 Massachusetts Avenue special permit to August 19, 2025. It then voted 4‑0‑0 to close the hearing on the 89 Kendall Road special permit and approved the draft decision, authorizing the chair to sign. The board also re‑elected Mark Barbadoro as chair and appointed Shawn McCormack as clerk.

• Continue 975 Massachusetts Avenue hearing to Aug 19, 2025 (3-0-0)
• Close 89 Kendall Road hearing (4-0-0)
• Approve 89 Kendall Road decision, authorize Chair to sign (4-0-0)
• Reelect Mark Barbadoro as Chair (4-0-0)
• Nominate Shawn McCormack as Clerk (4-0-0)
• Adjourn meeting (4-0-0)

Council on Aging

The Council on Aging Board will meet to review reports from staff, the COA chair, and the Select Board. The meeting includes an update from the Friends of the Council on Aging.

• Approval of June 9, 2025 meeting minutes
• Report from COA chair Bill Litant
• Report from COA staff Kim Dee
• Report from Boxborough Select Board member Bob Stemple
• Report from Friends of the Council on Aging member John Fallon

Fire Station Building Committee

The Fire Station Building Committee will discuss planning board updates and evaluate potential sites for a new fire station. The meeting includes updates on public outreach and listening sessions.

• Site update for 700-832 Mass Ave
• Site update for 1300 Mass Ave
• Site update for 1414 Mass Ave
• Site update for 502 Mass Ave and 72 Stow Rd
• Site update for Cunningham Road

The Fire Station Building Committee unanimously approved the minutes from the June 17 and June 26, 2025 meetings (6-0 each). The committee received updates on several potential fire‑station sites and noted that the Planning Board will hold a work session on July 16 with a public hearing scheduled for August 4. A listening session with community members is set for July 28. The meeting was then adjourned.

• Approved June 17, 2025 meeting minutes (6-0)
• Approved June 26, 2025 meeting minutes (6-0)
• Adjourned meeting (6-0)

Recreation Commission

The Recreation Commission will meet to review previous minutes and receive updates on Flerra and signage. The body will also discuss pickleball and the basketball program.

• Update on Flerra
• Pickleball discussion
• Basketball program discussion
• Update on sign

The July 9, 2025 Recreation Commission meeting reviewed a community‑education proposal to expand and improve Boxborough’s four pickleball courts. The proposal outlined creating a Pickleball Advisory Group, adding court hours for various skill levels, and installing fencing, wind‑block material, a rebounder wall, and lighting. The commission did not vote on or adopt any of the suggested actions.

Agricultural Commission

The Agricultural Commission will meet to reorganize and review updates on local agricultural developments. The body will discuss the community garden and actions regarding Perkins Woods.

• Community Garden updates
• Perkins Woods updates and actions
• Local Ag Developments
• Possible Educational / Informational Programs
• Community / Conservation District events and projects

Personnel Board

The Personnel Board will review job descriptions and gradings for three specific roles. The board will also discuss harmonization efforts and its operational plans for the 2025 calendar year.

• Review of job descriptions and gradings for Assistant Treasurer/Collector, Land Use Director, and Finance Director
• Discussion of harmonization efforts
• Planning for 2025 policies and areas of focus
• Discussion of member recruitment

The Personnel Board approved the minutes from the June 10, 2025 meeting. It adopted the Land Use Director job description and confirmed a Grade 15 classification. It adopted the Finance Director job description and confirmed a Grade 15 classification. It adopted the Assistant Treasurer/Collector job description and confirmed a Grade 12 classification, and assigned an informal salary survey to the Assistant Town Administrator.

• Approved June 10, 2025 meeting minutes (3-0)
• Adopted Land Use Director job description, set Grade 15 (3-0)
• Adopted Finance Director job description, set Grade 15 (3-0)
• Adopted Assistant Treasurer/Collector job description, set Grade 12 (3-0)
• Assigned ATA Hudson to conduct informal salary survey (no vote)
• Adjourned meeting (3-0)

Conservation Commission

The Conservation Commission will continue public hearings regarding Notices of Intent for two properties. The board will also discuss a rodenticide ban and the review of Wetland Bylaw regulations.

• Hearing continuation: Notice of Intent 368 Hill Road 113-0596
• Hearing continuation: Notice of Intent 975 Mass Ave 113-0597
• Discussion on rodenticide ban
• Review of Regulations for the Wetland Bylaw
• Updates on Perkins Woods

The Conservation Commission unanimously approved the minutes from the June 18, 2025 meeting. It also approved Anne Capra’s proposal for monitoring the town’s conservation restrictions and authorized the work to proceed. The hearing on the 975 Massachusetts Ave project was continued to August 6, 2025, and the hearing on the 368 Hill Road project was closed and the amended Order of Conditions was signed. All motions were adopted unanimously.

• Approved June 18, 2025 minutes (unanimous)
• Approved Capra Planning Associates monitoring proposal (unanimous)
• Continued hearing for 975 Massachusetts Ave (DEP 113-0597) to Aug 6, 2025 (unanimous)
• Closed hearing for 368 Hill Road (DEP 113-0596) (unanimous)
• Signed and issued amended Order of Conditions (unanimous)
• Adjourned meeting (unanimous)

Well-Being Committee

The Well-Being Committee is meeting to review updates regarding Nashoba, CSC, and town warrants. The group will also discuss the Movement Series and Free Bee dates.

• Nashoba update from Jenna
• CSC update
• Warrant updates
• Movement Series
• Free Bee dates: June 28, July 19, Aug 16, Sept 13, Oct 18

The committee unanimously approved the June 2, 2025 minutes and adjourned the meeting. It decided to table the movement‑series discussion until the next meeting. The July 4th Free Bee market was cancelled, a band will play at the July 19th market, and Ms. Markiewicz will check for available agricultural funds for the September market.

• Approved June 2, 2025 minutes (unanimous)
• Adjourned meeting (unanimous)
• Tabled movement‑series discussion to next meeting
• Cancelled July 4th Free Bee market
• Scheduled band performance for July 19th market
• Ms. Markiewicz to check agricultural funds for September market

Finance Committee

The Boxborough Finance Committee will meet to vote on several Reserve Fund Transfers. These transfers would allocate funds from the reserve balance to various town departments and services.

• Fire OT: $30,000
• Legal: $15,000
• Town Clerk: $10,965
• Library Sprinkler pump: $16,533
• Town Government OPEB Audit: $3,700

Planning Board

The Planning Board will conduct a public hearing regarding a permit to temporarily remove a stone wall for septic system replacement. The board will also discuss traffic studies, MBTA communities, and a fire station article.

• Public hearing for Scenic Road Permit and Stone Wall Alteration at 170 Picnic St.
• Comprehensive Traffic Study Update
• 3A Advisory/MBTA Communities Update
• Fire Station Article Working Session
• Toll Brothers Closeout at the Enclave

The Board approved a Scenic Road Permit and Stone Wall Alteration for 170 Picnic St., allowing temporary removal of about 15 feet of stone wall. It also approved the March 24 and June 16, 2025 meeting minutes. A motion to open a public hearing on amending the zoning bylaw for municipal uses was adopted, and the meeting was adjourned.

• Approved Stonewall Permit for 170 Picnic St. (5-0-0)
• Closed the public hearing on the Stonewall Permit at 7:40 pm (5-0-0)
• Approved March 24, 2025 meeting minutes (4-0-1)
• Approved June 16, 2025 meeting minutes (5-0-0)
• Tabled discussion on April 14, 2025 minutes (no vote recorded)
• Tabled Associate Member Interview & Recommendation discussion (no vote recorded)
• Approved motion to open public hearing on zoning amendment (5-0-0)
• Approved motion to adjourn the meeting (5-0-0)

Economic Development Committee

The committee will review an administrative report on the Boxborough Business Improvements Grant and discuss the Economic Development Plan. Members will also coordinate a fall event for the Village Center and the 2025 Boxborough Business Brunch.

• Boxborough Business Improvements Grant administrative report
• Economic Development Plan
• Village Center Fall Event planning and date finalization
• Boxborough Business Brunch 2025

The committee approved the May 22 minutes after a motion by Mark White, seconded by Megan Connor, with five ayes and one abstention. Members agreed to hold the Boxborough Business Brunch as planned. The meeting was then adjourned unanimously.

• Approved May 22 minutes (5-0, 1 abstain)
• Proceed with Boxborough Business Brunch (agreed)
• Adjourned meeting (unanimous)

Fire Station Building Committee

The Fire Station Building Committee will discuss paths forward for the fire station project, including updates on four potential sites. The committee may vote on a context amendment and will review the budget and invoices.

• Site updates for 700-832 Mass Ave, 1300 Mass Ave, 1414 Mass Ave, and 502 Mass Ave/72 Stow Rd
• Possible vote on Context Amendment
• Budget review and invoice approval
• Updates on FSBC Focus Group and public outreach
• Review of June 17 meeting with Planning Board and Select Board

The Fire Station Building Committee voted unanimously to approve a two‑month amendment to Context’s services, extending meetings for the working group and the committee. The committee also approved the June 12, 2025 meeting minutes and an invoice for $11,400.02. The meeting was then adjourned.

• Approved Context amendment (6-0)
• Approved June 12, 2025 minutes (6-0)
• Approved $11,400.02 invoice (6-0)
• Adjourned meeting (6-0)

Finance Committee

The Finance Committee will review the FY25 budget forecast and vote on Reserve Fund Transfers. The body will also discuss the FY26 operating and school budgets and review proposals from the Town Assessor. Additionally, the committee will discuss budgeting processes using ClearGov.

• Vote on Reserve Fund Transfers (RFT)
• FY25 Budget forecast and vocational schools update
• FY26 Operating and School Budget updates
• Town Assessor audit of inspections and spending
• Reserve Fund Transfer tracker items: Library Sprinkler pump ($16,533), Mass Energize ($300), and Town Government OPEB Audit ($3,700)

The Finance Committee voted unanimously to approve a $30,000 allocation for the fire department. It also approved funding for Medicare, legal services, town accountant, accountant travel, community services, library salary, and town clerk payroll. All motions passed with a 6-0 vote.

• Approved $30,000 fire department allocation (6-0)
• Approved $7,000 Medicare allocation (6-0)
• Approved $15,000 legal services budget (6-0)
• Approved $6,930 town accountant salary (6-0)
• Approved $3,144.54 accountant travel expenses (6-0)
• Approved $5,900 community services salary (6-0)
• Approved $6,828.45 library salary (6-0)
• Approved $10,965 town clerk salary to cover payroll (6-0)

3A Advisory Group

The 3A Advisory Group will meet virtually to receive a project update from the Town Planner. The group will review draft districts and discuss the order of recommendations to be sent to the Planning Board.

• Project update from the Town Planner
• Review of draft districts
• Discussion of recommendations for location to the Planning Board

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet via Zoom to conduct internal business. The body will elect a Trustee, Secretary, and Treasurer and review financial reports.

• Role elections for Trustee, Secretary, and Treasurer
• Review of Treasurer’s Report
• Review of GBS Cash Flow Report

Select Board

The Select Board will discuss and vote on the adjusted assessment and FY26 budget from the Acton-Boxborough Regional School District. The board will also consider pay rate adjustments for public safety private details and revisions to the Water Resources Committee Charter.

• Vote on Acton-Boxborough Regional School District FY26 budget and adjusted assessment
• Possible vote on private detail pay rate adjustments for public safety employees
• Possible vote on Water Resources Committee Charter revision
• Action on FY2025 interdepartmental transfers
• Action on annual appointments

The Select Board voted 5‑0‑0 to raise private detail pay rates for career firefighters and reserve police officers to match full‑time rates, effective July 1, 2025. The board also formally recognized Mr. Stewart for his lifesaving actions. Numerous appointments to town committees, boards, and staff positions were approved, most unanimously.

• Approved private detail pay rate adjustments for public safety employees (5-0-0)
• Recognized Mr. Stewart for lifesaving actions (no vote recorded)
• Appointed Dr. Edwin Knights to Council on Aging (5-0-0)
• Appointed Cheryl Mahoney to Personnel Board (5-0-0)
• Appointed John Fallon to Community Preservation Committee (4-0-1)
• Appointed Steve Schmidt to Community Preservation Committee (4-0-1)
• Appointed Leslie Fox to Affordable Housing Trust (5-0-0)
• Appointed Chad Childers to Community Preservation Committee as Historical Commission rep (4-0-1)

Conservation Commission

The Conservation Commission will conduct hearings on Notices of Intent for properties at 368 Hill Road and 70 Summer Road. The board will also review deeds for Hill Road properties and discuss a rodenticide ban.

• Hearing: Notice of Intent for 368 Hill Road (113-0596)
• Hearing: Notice of Intent for 70 Summer Road (113-0594)
• Review of deeds for 342 Hill Road, 342 Rear Hill Road, and 654 Rear Hill Road
• Certificate of Compliance for 70 Summer Rd
• Discussion regarding a rodenticide ban

The Conservation Commission unanimously approved the minutes from June 4, 2025, and accepted and signed deeds for the Erickson and Delano properties. It closed one hearing, issued an Order of Conditions, and continued another hearing to July 2, 2025. The board also unanimously approved Rich Grady’s appointment and agreed to forward a rodenticide ban proposal to the Select Board.

• Approved minutes of June 4, 2025 (unanimous)
• Accepted and signed deed for Erickson property at 342 Hill Road and 342 Rear Hill Road (unanimous)
• Accepted and signed deed for Delano property at 654 Rear Hill Road (unanimous)
• Closed hearing for DEP 113-594 (unanimous)
• Issued Order of Conditions, as amended (unanimous)
• Continued hearing for DEP 113-0596 to July 2, 2025 at 7:35 PM (unanimous)
• Approved Rich Grady for appointment to the Commission by the Select Board (unanimous)
• Directed the topic of banning second‑generation anticoagulant rodenticides to be presented to the Select Board (unanimous)

3A Advisory Group

The Boxborough Town Planner and 3A Advisory Group will conduct a traveling site visit to three prospective sites. The group will visit District 1, District 5, and District 6 for fact-finding purposes.

• Site visit to District 1
• Site visit to District 5
• Site visit to District 6

Water Resources Committee

The Water Resources Committee will receive an update on the Water Resource Plan and the LWD water line project. The committee will also discuss a proposed charter revision to expand WRC membership.

• Water Resource Plan report and June update
• Proposed charter revision regarding WRC membership expansion
• LWD water line project update

The Water Resources Committee approved the minutes from the May 20, 2025 meeting by a 6‑to‑0 vote. It also approved proposed revisions to its charter that increase the number of at‑large voting members from two to four and clarify the quorum definition, also by a 6‑to‑0 vote. The revised charter will be submitted to the Select Board for approval. The next committee meeting is set for July 15, 2025.

• Approved May 20, 2025 minutes (6-0)
• Approved charter revisions to increase at-large voting members to four and clarify quorum (6-0)

Fire Station Building Committee

The Select Board, Planning Board, and Fire Station Building Committee are meeting jointly. They will discuss the mission statement and the zoning requirements necessary to construct a new fire station.

• Discussion of mission statement
• Discussion of zoning needs for a new fire station
• Possible vote on a Town Meeting zoning article

The Fire Station Building Committee held a joint meeting with the Select Board, Planning Board, and other officials. The only action taken was a motion to adjourn, which passed unanimously (7-0-0). No zoning changes, site selections, or other substantive items were approved or denied.

• Adjourned meeting (vote 7-0-0)

Select Board

The Select Board, Planning Board, and Fire Station Building Committee are holding a joint meeting. The body will discuss the mission statement and zoning requirements necessary to construct a new fire station, including a possible vote on a Town Meeting zoning article.

• Discussion of zoning needs for a new fire station
• Possible vote on a Town Meeting zoning article

The Select Board, Planning Board, and Fire Station Building Committee met on June 17, 2025 to discuss zoning options for a new fire station. No formal zoning actions were taken; the groups reviewed potential sites and scheduled future special town meetings. The meeting was formally adjourned by a motion that passed 5‑0‑0, and the minutes were approved for July 28, 2025.

• Adjourned meeting (vote 5‑0‑0)
• Approved minutes for July 28, 2025

Planning Board

The Select Board, Planning Board, and Fire Station Building Committee are holding a joint meeting. They will discuss the mission statement and the zoning requirements necessary to construct a new fire station.

• Discussion of zoning needs for a new fire station
• Possible vote on a Town Meeting zoning article

The joint Select Board, Planning Board, and Fire Station Building Committee meeting was adjourned by a unanimous vote. No approvals, denials, or other substantive decisions were made during the session.

• Adjourned meeting (5-0-0)

Recreation Commission

The Recreation Commission will meet to review administrative updates and program scheduling. The body will discuss staffing, registration, and equipment maintenance for town facilities.

• Landry Field update
• Flerra registration and hired positions
• Pickleball scheduling
• Broken equipment process at Liberty or Flerra
• Roles for next year including CPC rep

The Commission approved the May meeting minutes and purchased a new 6’x4’ sign for Erikson Landry Field at a cost of $4,600. It authorized the Coordinator to grant hardship scholarships for the Flerra Summer Playground. Hilary Greven was appointed Chair, Matt Spurling Vice Chair, and Claudine Lesk as the town’s representative to the CPC, all effective July 1, 2025.

• Approved May meeting minutes (unanimous)
• Approved purchase of Erikson Landry field sign for $4,600 (unanimous)
• Authorized Commission Coordinator discretion for hardship scholarships for Flerra Summer Playground (unanimous)
• Appointed Hilary Greven as Chair of the Recreation Commission (unanimous)
• Appointed Matt Spurling as Vice Chair of the Recreation Commission (unanimous)
• Appointed Claudine Lesk as the town’s representative to the CPC (unanimous)

Planning Board

The Planning Board will hold public hearings regarding a proposed storage facility and amendments to existing open space commercial developments. The board will also conduct a working session on MBTA Communities updates.

• Public hearing for 8-unit contractor storage facility at 975 Massachusetts Ave.
• Public hearing for Campanelli Trigate Sub, LLC to amend OSCD 97-01 and OSCD 01-01 at Beaver Brook Road.
• Working session on 3A Advisory/MBTA Communities update.
• Discussion on FY26 Calendar and future articles for consideration.

The Board approved the June 2, 2025 meeting minutes unanimously (5-0-0) and approved the March 27, 2025 minutes with two abstentions (3-0-2). It also voted to continue the public hearing on the 975 Massachusetts Avenue site‑plan application to July 21, 2025 (4-0-0). No other motions were decided.

• Approved June 2, 2025 meeting minutes (5-0-0)
• Approved March 27, 2025 meeting minutes (3-0-2)
• Continued 975 Massachusetts Ave site‑plan hearing to July 21, 2025 (4-0-0)

Planning Board

The Planning Board will conduct two public hearings regarding site plans and special permits. The board will also hold a working session on MBTA Communities and discuss committee reorganizations.

• Public hearing for 8-unit contractor storage facility at 975 Massachusetts Ave
• Public hearing for Campanelli Trigate Sub, LLC to amend OSCD 97-01 and OSCD 01-01 at Beaver Brook Road
• Working session on Advisory/MBTA Communities update
• Reorganization of Committee Assignments

Fire Station Building Committee

The Fire Station Building Committee will discuss the paths forward for the fire station building project, including site considerations and future Town Meetings. The committee will also coordinate a joint meeting with the Select Board and Planning Board on June 17, 2025.

• Follow-up from Special Town Meeting
• Discussion of sites to consider for the fire station
• Joint meeting with Select Board and Planning Board on 6/17/25
• Public outreach and presentations to the committee
• Approval of May 12 and May 22, 2025 minutes

The Fire Station Building Committee voted 7‑0‑0 to approve the May 12, 2025 and May 22, 2025 meeting minutes. A motion to adjourn the June 12, 2025 meeting was also passed 7‑0‑0. No other substantive actions, such as site selection or funding approvals, were decided.

• Approved May 12, 2025 meeting minutes (7-0-0)
• Approved May 22, 2025 meeting minutes (7-0-0)
• Adjourned meeting at 10:17 pm (7-0-0)

Fire Station Building Committee

The Fire Station Building Committee is conducting a public outreach session to gather community input. The meeting includes a project overview and an open floor for resident comments and suggestions.

• Public listening session for the Fire Station Project

Cemetery Commission

The Cemetery Commission will meet to review minutes and discuss cemetery operations. The agenda includes reviews of vegetation, grounds, structures, and commission policies.

• Review of vegetation, grounds, or structure issues
• Review of Rules and Regulations and Policies
• Review of Maps, Plans, and Lists

3A Advisory Group

The 3A Advisory Group and Town Planner will meet virtually to receive a project update. The group will review a consultant's buildability analysis and discuss the order and deadlines for their draft recommendations.

• Review of buildability analysis prepared by Town consultant
• Discussion of decision deadlines
• Review of draft districts and recommendations

Acton Health Insurance Trust

The Acton Health Insurance Trust will meet to elect a Trustee, Secretary, and Treasurer. The body will also review the Treasurer's Report and the GBS Cash Flow Report.

• Role elections for Trustee, Secretary, and Treasurer
• Review of Treasurer’s Report
• Review of GBS Cash Flow Report

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee will review the 2025 Memorial Day Parade. The body will also discuss planning for the Fifers Day Parade & Celebration.

• 2025 Memorial Day Parade recap
• Nominations for Golden Fife and Parade Marshall
• Fifers Day Parade invitations for town businesses and committees
• Ordering of supplies and awards for Fifers Day
• Fifers Day flyer for Boxborough News

Agricultural Commission

The Agricultural Commission will meet to discuss updates regarding the community garden and Perkins Woods. The body will also review local agricultural developments and potential educational programs.

• Community Garden updates
• Perkins Woods updates/actions
• Local Ag Developments
• Possible Educational / Informational Programs
• Community / Conservation District events / projects

Boxborough Leadership Forum

The Boxborough Leadership Forum will review the logistics and warrant articles of the 2025 Annual and Special Town Meetings. Members will also discuss potential topics, dates, and locations for upcoming fall meetings.

• Review of 2025 Annual and Special Town Meeting logistics and warrant articles
• Planning for Fall Annual and Special Town Meeting topics and dates
• Approval of April 30, 2025 meeting minutes

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will meet virtually to handle regular business and plan for upcoming events. The body will focus on final preparations for a grant reception and promotional activities for Fifer’s Day.

• Grant reception final preparation
• Fifer’s Day and other promotional events
• Evaluation of review process

The council approved the May 13, 2025 meeting minutes unanimously. Ben Davies announced he will serve as treasurer for 2025‑2026. Members voted to table the proposed new review process. Volunteers for Fifer’s Day on June 21 were assigned and the next meeting was set for August 12, 2025.

• Approved May 13, 2025 minutes (unanimous)
• Ben Davies assumed Treasurer role for 2025‑2026
• Tabled new review process (motion approved)
• Assigned volunteer time slots for Fifer’s Day June 21
• Scheduled next meeting for August 12, 2025 at 7:30 PM

Personnel Board

The Personnel Board will discuss job descriptions and gradings for three town roles. The board will also review compensation for per diem first responder paid details and plan its focus areas for 2025.

• Job descriptions and gradings for Assistant Treasurer/Collector, Land Use Director, and Finance Director
• Compensation for Per Diem 1st Responders Paid Detail
• Review of Article presentation materials from the May 12, 2025 Annual Town Meeting
• Discussion of 2025 policies and member recruitment

The board approved the minutes from the May 6, 2025 meeting by a 3‑0 vote. It unanimously recommended that the Select Board adjust private‑detail pay rates for per‑diem firefighters, EMTs, and reserve police officers. The board reached consensus to submit a recruitment article to the Boxborough News and set the next meeting for July 8, 2025 with no meeting in August. The meeting was adjourned by a 3‑0 vote.

• Approved May 6, 2025 meeting minutes (3‑0)
• Recommended Select Board adjust private‑detail pay rates for per‑diem firefighters/EMTs and reserve police officers (3‑0)
• Consensus to submit recruitment article to Boxborough News
• Chair to discuss job‑description concerns with ATA Hudson
• Confirmed next meeting date July 8, 2025; no August meeting
• Adjourned meeting (3‑0)

Council on Aging

The Council on Aging Board will meet to receive reports from staff and various community representatives. The board will also consider Ed Knights as a potential new member.

• Potential new board member Ed Knights

The council approved the meeting minutes as amended. A motion to recommend Dr. Ed Knights as a member of the COA Board was made, seconded, and passed unanimously. The meeting was then adjourned.

• Approved minutes as amended (unanimous)
• Recommended Dr. Ed Knights to COA Board (unanimous)

Select Board

The Select Board will consider the allocation of the legal budget and set dates and locations for the Fall Town Meeting and the 2026 Annual Town Meeting. The board will also review the FY26 meeting calendar and assign member liaison roles.

• Allocation of Legal Budget
• Scheduling of Fall Town Meeting
• Planning for 2026 Annual Town Meeting
• Approval of FY26 Select Board Meeting Calendar
• Appointment of Megan Connor to Economic Development Committee

The Select Board accepted Sam Anderson's resignation from the Conservation Commission and appointed Megan Connor to the Economic Development Committee. It scheduled the 2025 Fall Town Meeting for October 14‑15 and a second session for December 15‑17, and set the 2026 Annual Town Meeting for May 18‑21, all at the Boxborough Regency Hotel. The FY26 Select Board meeting calendar was approved, and the May 28, 2025 meeting minutes were adopted.

• Accepted Sam Anderson resignation from Conservation Commission (Approved 5-0-0)
• Appointed Megan Connor to Economic Development Committee (Approved 5-0-0)
• Scheduled 2025 Fall Town Meeting for Oct 14‑15 at Boxborough Regency Hotel (Approved 4-0-1, 1 abstention)
• Scheduled second 2025 Fall Town Meeting for Dec 15‑17 at Boxborough Regency Hotel (Approved 5-0-0)
• Scheduled 2026 Annual Town Meeting for May 18‑21 at Boxborough Regency Hotel (Approved 5-0-0)
• Approved FY26 Select Board Meeting Calendar (Approved 5-0-0)
• Tabled discussion of Board Member Liaison Roles (No vote)
• Approved May 28, 2025 meeting minutes (Approved 5-0-0)

Community Preservation Committee

The committee will review draft conditions for FY 2026 awardees and modified application documents for FY 2027. Members will also discuss potential projects for May 2026 and address upcoming membership turnover.

• Proposed $150,000 for a new town hall roof as a potential May 2026 project
• Review of FY 2027 CPC timeline, application procedures, and application forms
• Review of draft conditions and award letters for FY 2026 awardees
• Nomination and voting on officers due to membership turnover on June 30

The Committee approved the minutes from the May 7, 2025 meeting with a unanimous vote. It also approved the draft conditions and award letters for FY2026 awardees – the Rental Assistance Program, Cemetery Restoration, and Conservation Trust Fund – each by unanimous vote. The FY2027 preliminary and final application procedures and the FY2027 timeline were discussed and approved unanimously. All approvals were recorded as unanimous decisions.

• Approved May 7, 2025 minutes (unanimous)
• Approved FY2026 Rental Assistance Program award letters (unanimous)
• Approved FY2026 Cemetery Restoration award letters (unanimous)
• Approved FY2026 Conservation Trust Fund award letters (unanimous)
• Approved FY2027 preliminary and final application procedures (unanimous)
• Approved FY2027 application timeline (unanimous)

Finance Committee

The Boxborough Finance Committee meets to discuss FY25 budget updates, FY26 budget reviews including ATM changes, reserve fund transfers, and the appointment of a new town assessor. Citizen concerns are allowed but no action will be taken on off-agenda items.

• Appointment of Kelly Szocik as Town Assessor
• Review of FY25 Reserve Fund Transfer tracker ($147,467 remaining balance)
• FY26 Budget review including ATM changes to operating budget
• Library sprinkler pump expenditure ($16,533)
• Town Government OPEB Audit cost ($3,700)

The committee voted to approve the May 12 and May 13 Finance Committee minutes, with all members voting aye. Members also voted to adjourn the meeting. The committee noted a $14,000 overspend by the town clerk and said a reserve‑fund transfer will be considered at the next meeting on June 17. No other motions were decided.

• Approved May 12 and May 13 Finance Committee minutes (unanimous)
• Adjourned meeting (unanimous)

Steele Farm Committee

The Steele Farm Committee is meeting to review farm and building maintenance tasks. The body will discuss several renovation phases for the farmhouse and a haying contract.

• Haying contract with Christopher
• Concrete removal at the Old Milk House
• Ice House painting
• Farm House Phase III status and Phase IV renovations
• Parking lot status under the Capital Plan

The Steele Farm Committee approved the minutes from the May 8, 2025 meeting. It also approved allocating up to $1,000 to paint the ice house. No other items were formally decided; the remaining topics were discussed or had no updates. The next meeting is scheduled for August 7, 2025.

• Approved minutes of May 8, 2025 (motion passed)
• Approved allocation of up to $1,000 for ice house painting (motion passed)
• Adjourned meeting (motion passed)

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will consider several budget actions, including a municipal bond for the Boardwalk Campus Project. The body will also review the ABRHS Student Handbook and hear reports from School Resource Officers and the Special Education Parent Advisory Council.

• Vote on $3.825M 10-year municipal bond for the Boardwalk Campus Project
• Transfer of $2.1M from Excess & Deficiency (FY25) fund to Capital Improvement Fund
• Amended FY26 Budget to reduce town assessments by $150,000 and restore staff positions
• Approval of the 2025-26 ABRHS Student Handbook
• Donations for Boardwalk Campus Playground sunshades from Douglas and Gates School PTOs ($6,000 each)

Conservation Commission

The Conservation Commission will conduct public hearings regarding Notices of Intent for two properties. The board will also review a Certificate of Compliance and an invoice from Beaver Deceivers LLC.

• Hearing: Notice of Intent for 70 Summer Road (113-0594)
• Hearing: Notice of Intent for 975 Massachusetts Ave
• Certificate of Compliance for 8 Hill Rd (113-0556)
• Invoice for Beaver Deceivers LLC
• Review of Regulations for the Wetland Bylaw

The Conservation Commission unanimously approved the May 7 minutes, issued a Certificate of Compliance for 8 Hill Road, and authorized a $4,900 payment from the Hager Land Connection CPA fund. It also approved a garden at 70 Summer Road with a pesticide‑free condition, scheduled continuations of two hearings (June 18 and July 2), and recommended Steve Schmitt as the Commission’s representative to the Community Preservation Committee. The meeting was adjourned unanimously.

• Approved May 7, 2025 minutes (unanimous)
• Issued Certificate of Compliance 113‑0556 for 8 Hill Road (unanimous)
• Authorized payment of $4,900 from Hager Land Connection CPA fund (unanimous)
• Allowed garden at 70 Summer Road with herbicide‑free condition (unanimous)
• Continued hearing for 70 Summer Road on June 18, 2025 at 8 p.m. and ordered conditions (unanimous)
• Continued hearing for 975 Massachusetts Ave on July 2, 2025 at 7:45 p.m. (unanimous)
• Recommended Steve Schmitt as Commission representative to Community Preservation Committee (unanimous)
• Adjourned meeting (unanimous)

Library Board of Trustees

The Board of Trustees will meet to elect a Chair, Treasurer, and Secretary. The board will also review the Director's report regarding budget, expenditures, and a library rearrangement project.

• Election of Chair, Treasurer, and Secretary
• Approval of April meeting minutes
• Budget and expenditure updates
• Update on library rearrangement project

The trustees unanimously approved Mary as Chair, Rob as Treasurer, and Terra as Secretary for the coming year. They also voted to skip the July meeting and schedule the next meeting for Wednesday, August 6, 2025. The meeting was adjourned unanimously at 7:54 PM.

• Appointed Mary as Chair of the Board (unanimous)
• Appointed Rob as Treasurer (unanimous)
• Appointed Terra as Secretary (unanimous)
• Skipped July meeting; next meeting set for Aug 6, 2025 (unanimous)
• Adjourned meeting at 7:54 PM (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a special permit application for an 8-unit contractor storage building. The board will also discuss its rules, regulations, and reorganization.

• Public hearing for special permit at 975 Massachusetts Avenue for an 8-unit contractor storage building
• Update on Zoning Board of Appeals Rules and Regulations
• Reorganization of Board

The board approved the April 29, 2025 meeting minutes by a 5‑0 vote. The public hearing on the special permit for 975 Massachusetts Avenue was postponed to July 15, 2025, also by a 5‑0 vote. The board agreed to review the draft Rules and Regulations document before the next meeting and to delay any reorganization until new members join. The meeting was adjourned at 8:20 p.m. by a unanimous 5‑0 vote.

• Approved April 29, 2025 meeting minutes (5-0)
• Postponed 975 Mass Ave special permit hearing to July 15, 2025 (5-0)
• Agreed to review draft Rules and Regulations document (no vote recorded)
• Agreed to wait on board reorganization until new members start (no vote recorded)
• Adjourned meeting at 8:20 p.m. (5-0)

Well-Being Committee

The Well-Being Committee will meet via Zoom to review updates regarding Nashoba, CSC, and warrants. The committee will also discuss the Movement Series and Free Bee dates.

• Nashoba update from Jenna
• CSC update
• Warrant updates
• Movement Series
• Free Bee dates: June 28, July 19, Aug 16, Sept 13, Oct 18

The Well‑Being Committee discussed how to support residents affected by ICE raids and agreed to develop a list of actions for the Community Services Coordinator. The Town approved $20,000 to continue the BEAP program. The committee also approved the minutes from the prior meeting unanimously and set the next meeting for June 30, 2025 via Zoom.

• Approved $20,000 BEAP program continuation (Town vote)
• Approved previous meeting minutes (unanimous)
• Scheduled next meeting for June 30, 2025 (Zoom)

Planning Board

The Planning Board will conduct a public hearing regarding a special permit application for Beaver Brook Road. The board will also discuss a traffic study and MBTA Communities updates.

• Public hearing for Campanelli Trigate Sub, LLC to amend OSCD 97-01 and OSCD 01-01 at Beaver Brook Road
• Green International Comprehensive Traffic Study
• 3A Advisory/MBTA Communities Update
• Reorganization of the Board

The Board conducted a public hearing on Campanelli Trigate Sub, LLC’s request to amend the Open Space Commercial Development (OSCD) special permit for The Park. The applicant proposed new buildings, reduced parking ratios, and an extension of the commercial development period to 2045. No vote or formal decision was documented in the minutes.

Historical Commission

The Historical Commission will review funding approved by the Annual Town Meeting for museum building work. The body will also discuss the status of renovations at the Steele Farm and the installation of historic signs.

• Funding for museum roof, windows, and doors
• Height and placement issues of the Luther Blanchard Home sign
• Steele Farm Icehouse renovation and sign replacement
• Steele Farmhouse window installation and painting progress
• Town Center Visioning planning studies update

Select Board

The Boxborough Select Board will hold its May 28, 2025 meeting to act on several items, including liquor licenses for Fifer’s Day, donations to Veterans’ Services, and scheduling for the Fall 2025 and 2026 Town Meetings. The board will also discuss the Fire Station Building Committee’s progress and assign liaison roles.

• Action: Approval of Special One-Day Liquor License for Fifer’s Day – June 21, 2025 at Boxborough District Minuteman Co., 400 Stow Road
• Action: Approval of Special One-Day Common Victualler License for Fifer’s Day – June 21, 2025 at Boxborough District Minuteman Co., 400 Stow Road
• Action: Waiver of Fifer’s Day Special One-Day License Fees & Field Permit Fee
• Action: Submission of One Stop for Growth Application
• Action: Acceptance of Veterans’ Services Donations (James MacRae)

Agricultural Commission

The Boxborough Agricultural Commission will meet to approve past meeting minutes and discuss community garden updates, local agricultural developments, and Perkins Woods actions. No formal decisions are listed on the agenda.

• Review and approve minutes from prior meeting
• Community Garden updates
• Perkins Woods updates/actions

Housing Board

The Boxborough Housing Board will review and discuss updates on the Boxborough Rental Assistance Program (BRAP) and the Homeowner Opportunity for Preservation & Equity (HOPE) Program. Members will also address next steps for Stow Road following the Special Town Meeting rejection of related articles and advocate for a buildable MBTA Communities site.

• Finalize guidelines and application for the Homeowner Opportunity for Preservation & Equity (HOPE) Program
• Discuss rules for the Boxborough Rental Assistance Program (BRAP) stipend
• Address next steps for Stow Road after Special Town Meeting rejection of Articles 1 and 2
• Letter advocating selection of a buildable site for MBTA Communities
• Estate planning for owners of affordable homes

The board unanimously approved new variable stipend rules for the Boxborough Rental Assistance Program, setting payments at 20 % of rent with a minimum of $250 and a maximum of $500 per month. The board also unanimously appointed Brittany Zorn as the Housing Board delegate to the Community Preservation Committee and will request $69,000 from the CPC to fund the program. A motion to accept HOPE program applications on a rolling basis with a $2,000 per household annual cap passed 4‑1. The board approved sending liability certificates to homeowners affected by the Roof Pilot Program and approved forwarding the MBTA memo to town planner Alec Wade.

• Accepted May 8 minutes (unanimous)
• Approved variable BRAP stipend rules ($250‑$500, 20% of rent) (unanimous)
• Appointed Brittany Zorn as CPC delegate (unanimous)
• Approved request for $69,000 CPC funding for BRAP (unanimous)
• Adopted rolling HOPE applications with $2,000 cap per household (4‑1)
• Decided to send liability certificates to Roof Pilot program homeowners
• Approved sending MBTA memo to town planner Alec Wade (unanimous)

Economic Development Committee

The committee will review an administrative report on the Boxborough Business Improvements Grant and discuss the Economic Development Plan. Members will also consider a summer event or project for the Village Center and a response routing sheet for The Park at Beaver Brook.

• Boxborough Business Improvements Grant administrative report
• Economic Development Plan
• Village Center summer event or project
• Response routing sheet for The Park at Beaver Brook

The Economic Development Committee approved the March 20, 2025 meeting minutes unanimously. It also voted to authorize the chair to issue a letter of support for the proposed development at the Park at Beaver Brook, with a 4‑0 vote. The meeting was then adjourned.

• Approved March 20, 2025 minutes (4-0)
• Authorized chair to offer letter of support for Park at Beaver Brook (4-0)
• Adjourned meeting (4-0)

Fire Station Building Committee

The committee will debrief from the Special Town Meeting and discuss paths forward for the fire station project. Discussions include site design and zoning issues for specific properties and a swing space study.

• Site design and zoning issues for 502 Mass Ave
• Zoning issues for 72 Stow Road
• Review of other potential sites: 593 Mass Ave, 700 Mass Ave, 1300 Mass Ave, and 1414 Mass Ave
• Discussion of grants and other funding
• Budget review and invoice approval

The Fire Station Building Committee voted 7‑0‑0 to approve the May 8, 2025 meeting minutes. It also approved invoices dated April 30, 2025 totaling $14,603.43 with a unanimous 7‑0‑0 vote. Members agreed to hold a public‑input session on June 12, 2025 to discuss potential fire‑station sites. The committee consented to convene a joint meeting with the Planning Board and Select Board to determine next steps.

• Approved May 8 meeting minutes (7‑0‑0)
• Approved April 30 invoices totaling $14,603.43 (7‑0‑0)
• Scheduled public‑input session for June 12, 2025
• Agreed to hold joint meeting with Planning Board and Select Board

Recreation Commission

The Recreation Commission will meet to review updates on Landry Field and various community programs. The body will discuss financial matters and evaluate the Run BXB event.

• Landry Field update
• Honghoa financial
• Flerra update, Koda visit, and Flerra Scholarship
• Run BXB evaluation
• Liberty courts opening, closing, and nets

The commission unanimously approved the April meeting minutes, accepted a new logo for the Flerra Summer Playground, and voted to grant a five‑week scholarship to a local family. It also waived the fee for Holly Kuovo fitness classes, with 10% of registration fees pledged to the town. Additional actions were assigned for a Free Bee Market flyer and pickleball net maintenance.

• Approve April meeting minutes (all in favor)
• Accept new FSP logo design (all in favor)
• Approve five‑week scholarship for local child (all in favor)
• Waive fee for Holly Kuovo fitness classes, with 10% of fees to town (all in favor)
• Assign Ami to create flyer for Free Bee Market (action assigned)
• Assign Ami to contact pickleball groups and Becca to post net signage (action assigned)
• Plan community night at Fenway Park with Red Sox (target July, action pending)
• Adjourn meeting (all in favor)

North Central Climate Change Coalition

The North Central Climate Change Coalition will meet to address concerns regarding a Memorandum of Understanding sent by the Pepperell Select Board. The group will also discuss alternatives to Pepperell sponsorship and provide updates on the Ma Action Farm Plan.

• Discussion of MOU from Pepperell Select Board
• Alternatives to Pepperell sponsorship
• Ma Action Farm Plan update
• 2025 Outreach and Goals
• Website update

Water Resources Committee

The committee will review updates to the Water Resource Plan and discuss several articles for the Special Town Meeting and Annual Town Meeting. The meeting includes updates on the LWD water line project and a potential fire pond.

• STM Article 1: Municipal Government Zoning
• ATM Article 43: Adopt MGL CH40 SEC 42 G-K (Waterline Extension)
• ATM Article 44: Amend Section 8.1.5 of the Zoning Bylaw regarding the Aquifer Protection District
• LWD water line project update
• Potential Mass Ave fire pond at 126 Mass Ave and Summer Road

The committee approved the April 15 minutes unanimously (5‑0). ATM Article 1 on municipal zoning failed (205 in favor, 223 opposed) while ATM Article 43 to adopt MGL c. 40 s. 42 g‑k for water line betterments passed almost unanimously. The committee also decided not to add another fire hydrant near Mass. Ave. and set the next meeting for June 17, 2025.

• Approved April 15 minutes (5‑0 vote)
• ATM Article 1 municipal zoning failed (205‑223)
• ATM Article 43 water line betterments passed (near‑unanimous)
• ATM Article 44 aquifer protection amendment passed over
• Decided not to pursue additional hydrant near Mass. Ave.
• Set next meeting date for June 17, 2025
• Adjourned meeting (5‑0 vote)

Public Celebrations & Ceremonies Committee

The Public Celebrations & Ceremonies Committee will discuss plans for the 2025 Memorial Day Parade, including the parade marshal, lineup, attendees, speeches, and logistics. They will also address future business regarding the Fifers Day Parade and Celebration, including parade invitations, nominations, and costume requirements for the Blanchard Kids. New member Michelle Ryans will be welcomed.

• Discussion of 2025 Memorial Day Parade details: parade marshal (Mike Johns), lineup changes, attendees, speeches, name reading, car, water, PA system, flowers, and flags
• Future business: Fifers Day Parade & Celebration – parade invite to town business and committees, Golden Fife nomination due date, parade marshal nomination due date, and Blanchard Kids costume considerations
• Approval of minutes from the May 2, 2025, meeting
• Welcome of new committee member Michelle Ryans

Finance Committee

The Boxborough Finance Committee will meet to review updates to the Annual Town Meeting (ATM) warrant and may take a vote. They will also finalize their presentation for the ATM.

• ATM warrant updates and possible vote
• FinCom presentation for Annual Town Meeting

Town Meeting

The Boxborough Town Meeting includes a Special Town Meeting and Annual Town Meeting, covering 49 articles. Voters will decide on funding for design and bid of a new firehouse at 72 Stow Road, the FY2026 operating budget, multiple zoning bylaw amendments (including accessory dwelling units), and various capital and consent items. Adoption of MGL Ch200A Sec 9A and acceptance of Taylor Farm Road parcel are also on the agenda.

• Special Article 2: Design and bid funding for new firehouse at 72 Stow Road
• Annual Article 5: FY2026 town operating budget
• Article 47: Zoning amendment to allow accessory dwelling units
• Article 44: Zoning amendment updating Aquifer Protection District
• Article 43: Adoption of MGL Ch40 Sec 42 G-K for waterline extension

Finance Committee

The Finance Committee will meet to review updates to the Annual Town Meeting (ATM) warrant and may vote on those updates. The meeting also includes a presentation on the FinCom's recommendations for the ATM.

• Review and possible vote on ATM warrant updates

Town Meeting

The Boxborough Town Meeting will consider approximately 49 articles, including the town's FY2026 operating budget, funding for a new firehouse at 72 Stow Road, zoning bylaw amendments for accessory dwelling units and floodplain updates, and numerous capital and consent agenda items. The meeting combines both an Annual Town Meeting and a Special Town Meeting, with votes on personnel plans, collective bargaining agreements, and community preservation fund uses.

• 72 Stow Road firehouse design and bid funding (Article 2)
• Town operating budget for FY2026 (Article 5)
• Zoning bylaw amendments: accessory dwelling units, floodplain, aquifer protection, and special permits (Articles 44-49)
• Adoption of MGL Chapter 40 Sections 42 G-K for waterline extension (Article 43)
• Capital consent items: new DPW heavy-duty pickup truck, fire emergency response vehicle, and PPE (Articles 26-29)

Town Clerk / Constable - Test Deck

This is a procedural meeting where the Constable and Town Clerk will test two voting machines using a test deck in preparation for the Town Election on May 20, 2025.

• Test deck run of two voting machines with Constable and Town Clerk

Finance Committee

The Boxborough Finance Committee will discuss updates to the Annual Town Meeting (ATM) warrant, possibly vote on those updates, and review a FinCom presentation for the ATM. No other substantive items are on the agenda.

• Discussion and possible vote on ATM warrant updates
• Review of FinCom presentation for the Annual Town Meeting

Acton-Boxborough Cultural Council

The Acton-Boxborough Cultural Council will discuss planning for a grant reception, including guests, entertainment, and vendor tasks, and evaluate its grant review process. The meeting also covers routine business such as approving prior minutes and a treasurer's report.

• Planning for grant reception: invited guests, entertainment, designing/printing, vendor tasks, venue tasks
• Evaluation of grant review process and alignment with priorities
• Review and approval of meeting minutes from 04/08/2025
• Treasurer's report

The council approved the minutes from the April 8, 2025 meeting without dissent. Strategies for a new review process were postponed to a future meeting. The next council meeting was set for June 10, 2025 at 7:30 PM.

• Approved April 8, 2025 meeting minutes (unanimously)
• Tabled new review process strategies until a future meeting
• Scheduled next meeting for June 10, 2025 at 7:30 PM

Town Meeting

Boxborough's combined Annual and Special Town Meeting on May 13, 2025, will decide on a range of articles including funding for the design and bid process of a new firehouse at 72 Stow Road, amendments to zoning bylaws (notably for accessory dwelling units and floodplain updates), and the FY2026 town operating budget. Voters will also consider collective bargaining agreements, capital purchases such as a pumper truck and emergency response vehicle, and consent agenda items for community preservation and departmental operations.

• Article 2: Funding for design and bidding of new firehouse at 72 Stow Road (Special Town Meeting)
• Article 47: Zoning bylaw amendment to allow accessory dwelling units
• Article 5: Town operating budget for FY2026
• Article 44: Amendment to aquifer protection district zoning bylaw
• Article 1: Municipal governmental zoning allowed across all zoning districts (Special Town Meeting)

Finance Committee

The Finance Committee will discuss updates to the Annual Town Meeting (ATM) warrant and the committee's presentation for the meeting. Members may vote on warrant updates and the use of paper ballots.

• Possible vote on ATM warrant updates
• Possible vote on use of paper ballots

The committee voted 6‑0 to approve a change order for articles 1 and 2 in the STM as requested by the Selectboard. It also approved three contracts covering articles 6, 7 and 8 with a unanimous 6‑0 vote. A proposal to use a paper ballot was rejected 0‑6. The meeting was adjourned by a 5‑0 vote.

• Approved change order of articles 1 and 2 in STM (6-0)
• Approved three contracts for articles 6, 7 and 8 (6-0)
• Rejected recommendation for paper ballot (0-6)
• Adjourned meeting (5-0)

Fire Station Building Committee

The Fire Station Building Committee will meet to discuss any unfinished business prior to the upcoming Town Meeting and provide an update on public outreach. The agenda includes public input and reports, but no specific contracts or funding decisions are listed.

• Discussion and potential action on remaining matters before the Town Meeting
• Public outreach update

The committee approved a funding request of $2,414,313 for the fire station project after Vertex and Context reported $208,132 remaining in the budget. A motion to have Article 2 presented before Article 1 also passed unanimously. The meeting was then adjourned by a unanimous motion.

• Approved $2,414,313 funding request for fire station project (unanimous)
• Approved motion to present Article 2 before Article 1 (unanimous)
• Approved adjournment of the meeting (unanimous)

Town Meeting

This combined Annual and Special Town Meeting will vote on zoning bylaw amendments, including a new district for MBTA Communities compliance, accessory dwelling units, and updates to floodplain and aquifer protection regulations. Voters will also decide on funding for the 72 Stow Road firehouse design, the town operating budget, personnel and salary plans, union contracts, and multiple capital and financial consent agenda items.

• Article 1 (Special): Municipal Governmental Zoning allowed across all zoning districts (MBTA Communities compliance)
• Article 2 (Special): $ for 72 Stow Road Firehouse Design & Bid Funding
• Article 47: Zoning amendment for Accessory Dwelling Units
• Article 44: Amendment to Aquifer Protection District bylaw
• Article 45: Amendment to update Floodplain bylaw

Select Board

The Select Board will discuss and potentially vote on recommendations for Warrant Articles 5, 9, 10, and 11 related to the upcoming Town Meeting. They will also consider appointing Michelle Ryan to the Public Celebrations & Ceremonies Committee and approve prior meeting minutes.

• Discussion and potential votes on Warrant Articles 5, 9, 10, and 11
• Appointment of Michelle Ryan to the Public Celebrations & Ceremonies Committee
• Approval of minutes from April 28, 2025

Council on Aging

The Council on Aging Board will meet to approve previous meeting minutes and receive reports from board leadership, staff, and the Select Board liaison. The agenda consists of procedural reports and updates.

• Approval of April 14, 2025 meeting minutes
• Report from COA chair Bill Litant
• Report from COA staff Kim Dee
• Report from FCOA chair John Fallon
• Report from Select Board liaison David McKiernan

The Board approved the meeting minutes, noting one correction, and recorded no vote tally. No other formal actions were taken; the session included reports on upcoming lunches, events, and program updates. The next two meetings are scheduled for June 9 and July 14 at 2 PM.

• Approved meeting minutes as amended (no vote tally recorded)

Fire Station Building Committee

The Fire Station Building Committee will recap recent public outreach forums from April 28, April 29, and May 5, and prepare for the upcoming Town Meeting. The committee will also receive updates on 593 Mass Ave and vote on approving minutes from previous meetings.

• Recap of public outreach forums held on April 28, April 29, and May 5
• Preparation for upcoming Town Meeting
• Update on 593 Mass Ave property
• Vote to approve minutes from April 10 and April 24, 2025

The committee approved the April 10, 2025 meeting minutes with a 7‑0‑0 vote and also approved the April 24, 2025 minutes with a 7‑0‑0 vote. A motion to adjourn the May 8, 2025 meeting passed unanimously (7‑0‑0). The next meeting was scheduled for Monday, May 12, 2025 at 6:15 pm.

• Approved April 10, 2025 meeting minutes (7-0-0)
• Approved April 24, 2025 meeting minutes (7-0-0)
• Adjourned May 8, 2025 meeting (7-0-0)
• Scheduled next meeting for May 12, 2025 at 6:15 pm

Cemetery Commission

The Boxborough Cemetery Commission will hold a regular meeting to discuss standard agenda items including minutes approval, finances, grounds maintenance, rules and policies, and an information management proposal. No specific votes or action items are listed; the meeting focuses on ongoing administrative and operational matters.

• Information management proposal to be discussed
• Review of vegetation, grounds, or structure issues
• Discussion of rules, regulations, and policies
• Review of maps, plans, and lists
• Finances review

Steele Farm Committee

The Steele Farm Committee will meet to review farm and building maintenance tasks. Discussions include the status of Farm House Phase III and plans for Phase IV renovations.

• Haying contract with Christopher
• Concrete removal at Old Milk House by Melissa
• Ice House painting
• Farm House Phase III status and Phase IV renovations
• Parking lot status under the Capital Plan

The committee approved opening the Steele Farm barn for the Hidden Treasures event from May 12 through May 18, with public hours 2 – 4 pm on May 18. The Historical Society and the Steele Farm Committee will co‑host the event, and John will post signage on May 11. Additional actions were assigned for maintenance, plant relocation, and equipment handling. The next meeting was set for June 5, 2025.

• Approved opening of barn for Hidden Treasures event May 12‑18 (unanimously approved)
• Set next meeting date: June 5, 2025 at 7:00 pm in the barn
• Approved minutes of April 10, 2025 (motion by Fred, seconded by Joe, unanimously approved)
• Assigned Melissa to follow up with DPW on mower oil change and blade sharpening
• Assigned Fred to contact Blanchard School about theatre soundboard ownership
• Assigned Christopher to discuss Ice House painting supplies with Susan
• Assigned Melissa to coordinate transplanting extra plants to the pollinator garden
• Assigned Melissa to contact town about removal of dead pine trees along the main trail

A-B Regional School Committee

The Acton-Boxborough Regional School Committee will hold a second read and possible vote on Policy JK (Student Discipline Guidelines) and a first read of Policy JQA (Financial Assistance). The committee will also receive the 3rd Quarter Financial Report and an End of Year District Goals Update. Consent agenda items include approval of $25,000 check from Dragonfly Theater and $7,983.66 in budget transfers.

• Second read and possible vote on Policy JK (Student Discipline Guidelines)
• First read of Policy JQA (Financial Assistance)
• 3rd Quarter Financial Report
• End of Year District Goals Update
• Consent agenda: $25,000 final installment from Dragonfly Theater and $7,983.66 budget transfers

Housing Board

The Boxborough Housing Board will meet virtually to discuss and potentially vote on a recommendation regarding Article 2 of the upcoming Special Town Meeting. The board will also consider adjournment.

• Discussion and recommendation on Article 2 of the Special Town Meeting

The Board voted to accept its commentary on Article 2 of the upcoming Special Town Meeting, which recommends selling the Stow Road parcel to fund affordable‑housing programs. The motion passed unanimously (5‑0‑0). The Board also approved that the chair may accept minor editorial revisions to the commentary, also unanimously. The meeting was then adjourned.

• Accepted Housing Board commentary on Article 2 (5-0-0)
• Authorized chair to accept minor editorial revisions to commentary (unanimous)
• Adjourned meeting (unanimous)

Acton Health Insurance Trust

The Acton Health Insurance Trust is meeting to approve prior meeting minutes, hear the Chair's notes, and receive the Treasurer's and cash flow reports. No specific proposals or decisions are listed; the agenda consists of standard procedural items.

• Approval of prior meeting minutes
• Chair's notes
• Treasurer's report
• Cash flow report (GBS)

Community Preservation Committee

The Community Preservation Committee will review and revote on a revised award letter for Blanchard Playground. The committee will also approve minutes from its April 3 meeting. Other new business may be discussed.

• Review and revote revised Award Letter for Blanchard Playground
• Approve minutes from April 3, 2025