Brecksville public meetings in 2024

Community Improvement Corporation

The Community Improvement Corporation will meet to approve minutes from November and discuss/execute an Estoppel Certificate related to Valor Acres Mixed-Use Development parcels D-F, G, and J. No other substantive business is on the agenda.

• Discussion and execution of Estoppel Certificate for Valor Acres Mixed-Use Development (Parcels D-F, G and J)

City Council Committees

The Brecksville City Council committees will meet to discuss and recommend items to the full council, including approval of a collective bargaining agreement with the firefighter's union, several purchase requisitions for IT equipment and software maintenance, and updates to recreation program fees. The meeting also includes an executive session for collective bargaining preparation.

• Collective bargaining agreement with Professional Firefighters IAFF Local 5500 (FIN 11)
• $85,000 blanket purchase requisition for various IT equipment including UPS, access points, and laptops (FIN 6)
• $7,958.47 annual maintenance agreement for RecTrac & WebTrac with Vermont Systems (FIN 2)
• $6,087.64 purchase of five iPads from CDW Government (FIN 4)
• $7,468 IP phone system maintenance from Black Box Network Services (FIN 5)

The City Council committees met and recommended several items for full Council approval, including a one-year collective bargaining agreement with the firefighters' union, a $85,000 blanket purchase for IT equipment, and increases to recreation program fees. The committees also approved purchase requisitions for software maintenance, iPads, phone system services, and printing services. All votes were unanimous in each committee.

• Recommended approval of one-year Collective Bargaining Agreement with Professional Firefighters IAFF Local 5500 (Finance Committee, unanimous)
• Recommended approval of $85,000 blanket purchase requisition for IT equipment (Finance Committee, unanimous)
• Recommended approval of Recreation and Human Services Program Fees with increases (Finance Committee, unanimous)
• Recommended approval of $7,958.47 purchase requisition to Vermont Systems for RecTrac & WebTrac maintenance (Finance Committee, unanimous)
• Recommended approval of $6,087.64 purchase requisition to CDW Government for 5 iPads and accessories (Finance Committee, unanimous)
• Recommended approval of $7,468.00 purchase requisition to Black Box Network Services for IP phone system (Finance Committee, unanimous)
• Recommended approval of $500 increase to Civic Plus purchase order for agenda management conversion (Legislation Committee, unanimous)
• Recommended approval of $300 increase to shredding events purchase order (Safety-Service Committee, unanimous)

City Council

Brecksville City Council will meet to discuss a collective bargaining agreement for firefighters and adjustments to city appropriations. The body is also reviewing a lease increase for a 2024 Tahoe LT and a technical assistance agreement for soil and water conservation.

• ORD. 5763: Collective Bargaining Agreement with Brecksville Professional Firefighters IAFF Local 5500
• ORD. 5761: Appropriations for current expenses for the fiscal year ending December 31, 2024
• RES. 5631: Increase in monthly lease cost for a 2024 Tahoe LT
• RES. 5630: MOU with Cuyahoga Soil and Water Conservation District and Northeast Ohio Regional Sewer District
• ORD. 5764: Acceptance of USA Firmware’s Cognovit Promissory Note regarding a 2020 incentive agreement

Brecksville City Council unanimously approved all agenda items, including a collective bargaining agreement with the firefighters' union, several ordinances and resolutions, and numerous purchase orders. All votes were 6-0 with no opposition. The meeting also included reports from committees and department directors.

• Approved Resolution 5630 renewing MOU with Cuyahoga Soil and Water Conservation District and NEORSD (6-0)
• Approved Resolution 5631 amending lease cost for 2024 Tahoe LT (6-0)
• Approved Resolution 5632 accepting CivicPlus Statement of Work for document management (6-0)
• Approved Ordinance 5761 amending 2024 appropriations (6-0)
• Approved Ordinance 5762 amending employee compensation ordinance (6-0)
• Approved Ordinance 5763 authorizing collective bargaining agreement with IAFF Local 5500 (6-0)
• Approved Ordinance 5764 accepting USA Firmware's Cognovit Promissory Note (6-0)
• Approved multiple purchase orders including $85,000 for IT equipment and $7,958.47 for RecTrac maintenance (6-0)

Civil Service Commission

The Commission will meet to approve the minutes from the December 3, 2024 meeting. The body will also discuss and review the results of the Police Lieutenant exam administered by Ryan Ramsey, LLC on December 11, 2024.

• Review of Police Lieutenant exam results administered by Ryan Ramsey, LLC

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for December 9, 2024, has been cancelled. The agenda lists 'NO MEETING' as the only item.

• Meeting cancelled
• No agenda items listed

Planning Commission

The agenda indicates that there is no meeting scheduled for this date.

Civil Service Commission

The Brecksville Civil Service Commission will first approve the minutes from the November 13, 2024 meeting. It will then discuss the results of the Police Sergeant exam that was administered by Ryan Ramsey, LLC on November 12, 2024. No other decisions are listed on the agenda.

• Approve minutes from the November 13, 2024 meeting
• Discuss results of the Police Sergeant exam administered by Ryan Ramsey, LLC on November 12, 2024

City Council Committees

The Buildings & Grounds, Finance, Streets & Sidewalks, Utilities, and other committees meet to discuss and recommend actions on over 30 items, including budget appropriations, utility purchase order increases, and several capital projects. Items will then be forwarded to the full City Council for decision.

• Service Garage Fire Reconstruction Project: $9,950 for construction materials testing (ECS Midwest)
• Oakes Road sidewalks design from Barr Road to Blossom Hill: $42,000 to Euthenics, Inc.
• Sentinel Drive Culvert Replacement: $33,500 for engineering (Bohning) and $4,800 for testing (CTL Engineering)
• Electric utility blanket purchase order increase of $33,000 for city accounts
• Executive session on imminent litigation

The Buildings & Grounds, Finance, Safety-Service, Streets & Sidewalks, and Utilities committees met and unanimously recommended multiple items to full Council. Key recommendations include approving 2025 appropriations, increasing 2025 Community Center membership rates, authorizing the Kids Quarters playground equipment purchase and bidding, and approving several contracts for construction testing, engineering, and design services. All committee votes were unanimous.

• Recommended 2025 appropriations ordinance (Finance, unanimous)
• Recommended 2025 Community Center membership rate increases (Finance, unanimous)
• Recommended Kids Quarters playground equipment purchase and bid authorization (B&G, unanimous)
• Recommended $9,950 ECS Midwest testing contract for Service Garage reconstruction (B&G, unanimous)
• Recommended $42,000 Euthenics design contract for Oakes Road sidewalks (Streets, unanimous)
• Recommended $33,500 Bohning engineering services for Sentinel Drive culvert (Utilities, unanimous)
• Recommended $4,950 C.P. Braman appraisal for Snowville Road project (Streets, unanimous)
• Recommended FY2024 Assistance to Firefighters Grant application for PPE (Safety-Service, unanimous)

City Council

This regular meeting includes the second reading of an ordinance setting 2025 Brecksville Community Center membership rates. Council will also consider several ordinances and resolutions for appropriations, professional services agreements, and various capital projects and contracts.

• ORD. 5755: setting 2025 Brecksville Community Center membership rates
• ORD. 5756: agreement with Cleveland Restoration Society for Heritage Home Program
• ORD. 5757-5758: appropriation adjustments and current expense appropriations
• ORD. 5759: contract with ECS Midwest for testing at Service Garage Building Alterations
• ORD. 5760: purchase of playground equipment via Sourcewell cooperative

The Brecksville City Council unanimously approved all items on the agenda, including setting 2025 Community Center membership rates, authorizing a Heritage Home Program agreement, making appropriations and fund transfers, and accepting various professional service contracts. All votes were 7-0.

• Approved Ordinance 5755 setting 2025 Community Center membership rates (7-0)
• Approved Ordinance 5756 authorizing Heritage Home Program agreement with Cleveland Restoration Society (7-0)
• Approved Ordinances 5757 and 5758 for appropriations and revenue adjustments (7-0)
• Approved Ordinance 5759 accepting ECS Midwest proposal for construction materials testing (7-0)
• Approved Ordinance 5760 for playground equipment purchase via Sourcewell (7-0)
• Approved Resolutions 5620-5629 for fund transfers, agreements, and service contracts (7-0)
• Approved purchase order increases for fuel, utilities, and copier leases (7-0)
• Authorized bidding for Kids Quarters Project and Sentinel Drive Culvert Replacement engineering (7-0)

Recreation Commission

The Brecksville Recreation Commission will hold a regular meeting including approval of minutes, reports from various areas, and an update on the discussion of 2025 Community Center Membership Rates. Public comments will be accepted. The agenda is largely procedural with one substantive discussion item.

• Discussion update on 2025 Community Center Membership Rates

The Recreation Commission approved the minutes from their October 28, 2024, meeting. The commission also reviewed reports regarding holiday events, athletic programs, and the 2025 Community Center membership rates.

• Approved October 28, 2024, meeting minutes

City Council Committees

The Finance Committee will hold a meeting to review the proposed 2025 budget. No other substantive items are listed on the agenda.

• Review of the 2025 Budget

The Finance Committee reviewed the 2025 budget, which must be reduced by $8 million. The road program will be funded, but vehicle purchases and several capital projects will be postponed until revenues increase. No formal votes were taken; the meeting was for discussion only.

• Reviewed 2025 budget requiring $8M reduction
• Road program to be funded in 2025
• Service Department vehicle purchases reduced
• Several capital projects postponed until revenues increase

Community Improvement Corporation

The Community Improvement Corporation will elect a President, Vice President, Treasurer, and Secretary, and appoint a Recording Secretary for the upcoming year.

• Election of Board of Directors and Officers
• Nominations for President
• Nominations for Vice President
• Nominations for Treasurer
• Nominations for Secretary

The Brecksville Community Improvement Corporation held a routine organizational meeting, approving prior minutes and unanimously re-electing its officers and board members. Matt Garito was re-elected President, Dominic Caruso Vice President, Laura Starosta Treasurer and Secretary, and Tammy Tabor Recording Secretary. Daryl Kingston and Beth Savage were re-elected to the board. No other substantive business was discussed.

• Approved minutes of 10-1-2024 meeting (5-0)
• Re-elected Matt Garito as CIC President (5-0)
• Re-elected Dominic Caruso as CIC Vice President (5-0)
• Re-elected Laura Starosta as CIC Treasurer (5-0)
• Re-elected Laura Starosta as CIC Secretary (5-0)
• Elected Tammy Tabor as CIC Recording Secretary (5-0)
• Re-elected Daryl Kingston to CIC Board (5-0)
• Re-elected Beth Savage to CIC Board (5-0)

City Council Committees

The City Council will consider several committee recommendations at this meeting. Key items include a fire truck refurbishment contract, a state audit agreement, roof repairs for the Human Services Building, updated community center rates, and a road resurfacing cost increase. Each recommendation will be presented for Council approval.

• Fire Truck Refurbishment – $339,500 contract with Sutphen Corporation for aerial ladder truck refurbishment (Safety-Service Committee)
• Audit – up to $32,882 agreement with Auditor of State for the 2024 calendar year audit (Finance Committee)
• Human Services Building Roof Repair – $8,610 purchase requisition to West Side Roofing (Buildings & Grounds Committee)
• SR 21 Resurfacing Project – increase PO to $160,123 for construction administration and inspection services (Streets & Sidewalks Committee)
• Community Center and Human Services 2025 program rates – recommendation to approve updated rates (Finance Committee)

Brecksville City Council's committees met on November 19, 2024, and recommended several items to the full council. The Safety-Service Committee recommended a $339,500 bid from Sutphen Corporation to refurbish the fire department's aerial ladder truck, along with a MetroHealth policing agreement and a $1,500 increase for garment rentals. The Buildings & Grounds Committee recommended $8,610 for roof repairs, the Finance Committee recommended a state audit not to exceed $32,882, and the Streets & Sidewalks Committee recommended a $14,710 increase for resurfacing inspection services. All recommendations passed unanimously; the full council will make the final decisions.

• Recommended $8,610 purchase requisition for West Side Roofing to repair Human Services Building roof (3-0)
• Recommended resolution for state auditor 2024 audit, not to exceed $32,882 (3-0)
• Recommended resolution accepting Sutphen Corporation's $339,500 bid for aerial ladder truck refurbishment (3-0)
• Recommended ordinance authorizing MetroHealth System agreement with Brecksville Police (3-0)
• Recommended $1,500 increase to PO# 20246050 for employee garment rentals, new total $9,200 (3-0)
• Recommended $14,710 increase to PO# 24000790 for SR 21 resurfacing inspection, new total $160,123 (3-0)
• Approved prior committee meeting minutes from November 5, 2024 (all committees, unanimous)

City Council

City Council will discuss several resolutions and ordinances, including fire equipment refurbishment and a police protocol agreement. The body is also reviewing membership rate changes for the Brecksville Community Center for 2025.

• RES. 5618: Bid acceptance for Sutphen to refurbish Fire Department Aerial HS-3609
• RES. 5619: Audit arrangement with the Auditor of State for 2024 financial statements
• ORD. 5754: Protocol Agreement between Brecksville Police and MetroHealth System
• ORD. 5755: Amendment to Administrative Code Section 136.07 to set 2025 Community Center membership rates

Council approved a resolution accepting Sutphen's bid to refurbish the fire department's aerial truck, and an ordinance authorizing a protocol agreement with MetroHealth for police interactions. It also tabled an ordinance setting 2025 Community Center membership rates, and approved several zoning appeals and planning commission items.

• Approved Resolution 5618 accepting Sutphen bid for fire truck refurbishment (7-0)
• Approved Resolution 5619 authorizing audit engagement with Auditor of State (7-0)
• Approved Ordinance 5754 authorizing police-MetroHealth protocol agreement (7-0)
• Tabled Ordinance 5755 setting 2025 Community Center membership rates
• Approved BZA appeals 2024-37 through 2024-42 (each 7-0)
• Approved Planning Commission items including signs, subdivision extension, and fence (each 7-0)
• Approved $1,500 increase for employee garment rentals (7-0)
• Approved $14,710 increase for Brecksville Road resurfacing inspection (7-0)

Civil Service Commission

The Brecksville Civil Service Commission will meet to approve previous meeting minutes and discuss the results of a police officer entrance exam administered on October 17, 2024.

• Approval of July 24, 2024, minutes
• Review of Police Officer entrance exam results from Ryan Ramsey, LLC

Board of Zoning Appeals

The Brecksville Board of Zoning Appeals will hold public hearings on six variance requests from property owners. The board is deciding whether to grant exceptions to zoning rules covering driveways, fences, setbacks, and accessory structures. All appeals are scheduled for the November 12, 2024 meeting.

• Appeal 2024-37: three variances for gravel driveway, fence gate, and accessory use on a vacant lot at 11047 Snowville Rd
• Appeal 2024-38: reduce front yard setback from 150 ft to 90.5 ft and rear yard from 75 ft to 58.27 ft for an addition at 10140 Brecksville Rd
• Appeal 2024-39: allow 6 ft fence instead of 4 ft maximum at 10417 Chippewa Rd
• Appeal 2024-41: allow 8 ft fence with 1 ft of barbed wire at 6101 W Snowville Rd (East Ohio Gas/Ray Fogg Corporate Properties)
• Appeal 2024-42: allow ornamental fencing in front yard on corner lot at 6561 Queens Way

The Brecksville Board of Zoning Appeals held public hearings on six variance appeals and voted to recommend five of them to City Council for consideration. The appeals forwarded include gravel driveway and gate variances at 11047 Snowville Rd., building setback reductions for an addition at 10140 Brecksville Rd., a 6-foot fence at 10417 Chippewa Rd., an 18-foot accessory structure at 10637 Glen Forest Trail, and a 4-foot ornamental fence at 6561 Queens Way. A variance request for East Ohio Gas at 6101 W. Snowville Rd. was tabled because no one attended the hearing. All votes were unanimous roll-call votes with no nays or abstentions.

• Recommended approval of three variances for gravel driveway and gate at 11047 Snowville Rd. (6-0)
• Recommended approval of two setback variances for building addition at 10140 Brecksville Rd. (6-0)
• Recommended approval of 6-foot fence variance at 10417 Chippewa Rd. (6-0)
• Recommended approval of 18-foot accessory structure variance at 10637 Glen Forest Trail (6-0)
• Recommended approval of 4-foot ornamental fence variance at 6561 Queens Way (6-0)
• Tabled public hearing for variance at 6101 W. Snowville Rd. (East Ohio Gas) due to no attendance (voice vote, no nays)
• Approved October 7, 2024 regular meeting minutes (voice vote, one abstention by Mr. Rose)

Planning Commission

The Planning Commission will consider a preliminary approval extension for a major subdivision on Snowville Road. They also have a work session item on tenant signage consultation for the VA Mixed-Use BPDA development at Miller/Brecksville Roads. Several sign applications for businesses like Brecksville Cooperative Preschool and Lumitex will be discussed. The meeting includes approval of minutes and reports from council, mayor, and city engineer.

• Snowville Road Major Subdivision Preliminary Approval Extension (Snowville Rd.)
• VA Mixed-Use BPDA Tenant Signage Consultation (Miller Rd./Brecksville Rd.)
• Brecksville Cooperative Preschool sign (4430 Oakes Rd.)
• Lumitex sign (6611 W. Snowville Rd.)
• Fence in Landscape Buffer Easement (6590 Summer Wind Dr.)

The Brecksville Planning Commission approved four sign permits, including a temporary banner for Brecksville Cooperative Preschool and permanent signs for Lumitex, Zivel Performance and Recovery, and Watermark Jiu Jitsu, all with necessary deviations. The Commission also recommended a one-year extension for the Snowville Road subdivision preliminary approval, approved fencing and gates for Enbridge Gas Ohio with variances, and approved a fence in a landscape buffer easement. All motions passed unanimously.

• Approved temporary banner sign for Brecksville Cooperative Preschool (4430 Oakes Rd.) with deviations (unanimous)
• Approved ground and wall signs for Lumitex (6611 W. Snowville Rd.) with deviations (unanimous)
• Approved wall sign for Zivel Performance and Recovery (8215 Chippewa Rd.) (unanimous)
• Approved wall sign for Watermark Jiu Jitsu (6650 W. Snowville Rd., Unit E) (unanimous)
• Recommended 1-year extension of Snowville Road subdivision preliminary approval (unanimous)
• Recommended approval of fencing and gates for Enbridge Gas Ohio (6101 W. Snowville Rd.) with variances (unanimous)
• Approved fence in landscape buffer easement at 6590 Summer Wind Dr. (unanimous)

City Council Committees

Six city council committees are meeting to review various project bids, budget adjustments, and inter-city agreements. The committees will make recommendations to the full Council regarding infrastructure spending and personnel appointments.

• Service Garage Fire Reconstruction Project bid proposal from Johnson-Laux Construction Ohio, LLC
• Increase of $39,046.75 for Brecksville Road (S.R. 21) Resurfacing change order #3 for Catts Construction, Inc.
• Increase of $2,460 for 2024 Holiday Bulletin and 2025 City Calendar printing
• Proposed prisoner housing agreement with the City of Parma
• Development Agreement with VA Land, LLC

The Buildings & Grounds Committee approved a bid award for the Service Garage Fire Reconstruction Project to Johnson-Laux Construction Ohio, LLC for $540,900. The Finance Committee approved several items including appropriations adjustments, audit services, and a printing increase. The Safety-Service Committee approved a prisoner housing agreement with the City of Parma. The Streets & Sidewalks Committee approved a change order for Brecksville Road resurfacing. All committee recommendations will go to full Council.

• Approved Service Garage Fire Reconstruction bid to Johnson-Laux Construction Ohio, LLC for $540,900 (3-0)
• Approved Finance Committee minutes as amended (3-0)
• Approved appropriations ordinance amendment for FY2024 (3-0)
• Approved annual audit services letter of arrangement with Ohio Auditor of State (3-0)
• Approved $2,460 increase to Blanket Purchase Order for Holiday Bulletin and City Calendar (3-0)
• Approved monthly professional bills totaling $40,715.28 (3-0)
• Approved resolution appointing Randall E. Dudas as part-time Firefighter/Paramedic (3-0)
• Approved ordinance authorizing prisoner housing agreement with City of Parma (3-0)

City Council

The Brecksville City Council will consider several items, including the appointment of Randall E. Dudas as a part‑time firefighter/paramedic, an appropriation ordinance for the fiscal year ending December 31, 2024, and agreements for prisoner housing with the City of Parma and a development project with VA Land, LLC. The council will also vote on retaining the State Auditor's Local Government Services to prepare the 2024 financial report and on accepting the bid from Johnson‑Laux Construction Ohio, LLC for the Service Garage Fire Reconstruction Project.

• Resolution 5617 appointing Randall E. Dudas as part‑time Firefighter/Paramedic
• Ordinance 5749 appropriating funds for current FY 2024 expenses
• Ordinance 5750 authorizing a prisoner‑housing agreement with the City of Parma
• Ordinance 5752 authorizing a development agreement with VA Land, LLC
• Ordinance 5753 accepting Johnson‑Laux Construction Ohio, LLC bid for Service Garage Fire Reconstruction Project

The Brecksville City Council approved several ordinances and resolutions, including appointing Randall E. Dudas as a part-time firefighter/paramedic, authorizing a prisoner housing agreement with Parma, retaining LGS for financial report preparation, and entering a development agreement with VA Land, LLC. The council also accepted bids for the Service Garage Fire Reconstruction Project and approved various committee recommendations, including a conditional use permit and preliminary/final approvals for Valor Acres phases.

• Appointed Randall E. Dudas as part-time firefighter/paramedic (7-0)
• Approved Ordinance 5749 for FY2024 appropriation adjustments (7-0)
• Authorized prisoner housing agreement with City of Parma (7-0)
• Retained LGS for 2024 Annual Comprehensive Financial Report (7-0)
• Authorized development agreement with VA Land, LLC (5-0, 2 abstentions)
• Accepted Johnson-Laux Construction bid for Service Garage Fire Reconstruction (7-0)
• Approved conditional use permit for Watermark Jiu Jitsu at 6650 W. Snowville Rd. (7-0)
• Approved preliminary approval for Valor Acres Phase 9, Bldg J and lot split (5-0, 2 abstentions)

Recreation Commission

The Recreation Commission will meet to review reports from various city athletic and fitness areas. The body is scheduled to discuss proposed rates for 2025.

• 2025 Proposed Rates

The Brecksville Recreation Commission approved the September 23, 2024 minutes and voted unanimously to approve the 2025 Proposed Rate Packet as presented, choosing the smaller of two membership rate increase options. The approved rates will now be presented to City Council for approval. The Commission also discussed possibly forming a subcommittee in 2025 to review rates for 2026. Most of the meeting consisted of reports on fall and winter recreation programs, facilities, and events rather than new decisions.

• Approved September 23, 2024 minutes (motioned by Ganim, seconded by Gawlik)
• Approved 2025 Proposed Rate Packet with the smaller membership rate increase (unanimous); will be presented to City Council for approval
• Discussed forming a possible 2025 subcommittee to review rates for 2026
• Adjourned at 8:10pm (motioned by Ganim, seconded by Briggs)

Planning Commission

The Planning Commission will hold two public hearings: one to consider a conditional use permit for Watermark Jiu Jitsu to operate a martial arts academy at 6650 W. Snowville Rd. Suite E, and another to discuss a proposed amendment to the Valor Acres Mixed‑Use Business Planned Development Area (Valor Square Phase 9) and a lot split at Miller Road and Brecksville Road. The meeting will also include approval of minutes from October 3, 2024, and routine reports from the council representative, mayor, and city engineer.

• Conditional use permit review for Watermark Jiu Jitsu, 6650 W. Snowville Rd. Ste E
• Proposed amendment to Valor Acres Mixed‑Use BPDA Phase 9, Valor Square, Miller Rd./Brecksville Rd.
• Lot split proposal at Miller Road and Brecksville Road, PPN 604‑09‑020
• Approval of regular meeting minutes from October 3, 2024
• Reports from council representative, mayor, and city engineer

The Brecksville Planning Commission held public hearings and a regular meeting on October 24, 2024, approving minutes and recommending to City Council a conditional use permit for Watermark Jiu Jitsu at 6650 W. Snowville Rd. Suite E. They also recommended preliminary approval of Valor Acres Mixed Use BPDA Phase 9 (Valor Square) with a lot split, and final approval of the Tenant Design & Construction Manual. All motions passed unanimously (6-0).

• Approved regular meeting minutes of October 3, 2024 (6-0)
• Approved work session minutes of October 3, 2024 (6-0)
• Recommended conditional use permit for Watermark Jiu Jitsu at 6650 W. Snowville Rd. Suite E (6-0)
• Recommended preliminary approval of Valor Acres BPDA Phase 9 Valor Square and lot split (6-0)
• Recommended final approval of Valor Acres Tenant Design & Construction Manual (6-0)

City Council Committees

City Council committees are meeting to recommend approvals for employee healthcare, dental, life, and vision insurance. The body is also considering several facility repairs, equipment purchases, and road project updates.

• Purchase of a Vehicle Exhaust Extraction System from Magnegrip Exhaust Systems for $45,187.00
• Employee insurance proposals from Medical Mutual of Ohio, Delta Dental, Lincoln National Life Insurance Company, and Vision Service Provider (VSP)
• Payment of $3,969.56 to Atha Group Inc. for basketball hoop repairs at the Community Center Field House
• Purchase of police body armor from Vance's Law Enforcement for $1,760.00
• Change Order #1 for $3,594.91 for message boards on the Brecksville Road (S.R. 21) Resurfacing project

The Brecksville City Council committees approved multiple resolutions and ordinances during their October 15, 2024 meetings, including emergency repairs for a Community Center basketball hoop, funding increases for City Hall and police station renovations, and equipment for the new Vehicle Maintenance Shop. Committees also advanced healthcare and insurance proposals, authorized bids for a fire ladder truck refurbishment, and approved change orders for the Brecksville Road Resurfacing Project.

• Approved $3,969.56 payment to Atha Group Inc. for emergency basketball hoop repairs at the Community Center Field House
• Approved $5,000 increase to PO #24000701 for City Hall and former Police Station renovations
• Approved $45,187.00 purchase and installation of a Vehicle Exhaust Extraction System from Magnegrip Exhaust Systems
• Approved Silco Fire & Security monitoring agreements totaling $1,810.00 plus a $10.00 activation fee
• Approved appropriations adjustments including a decrease in income tax collections of $1,172,000
• Accepted Medical Mutual of Ohio healthcare proposals and associated dental, life, and vision insurance contracts
• Authorized Purchasing Director to advertise for bids for the Fire Department Aerial Ladder Truck Refurbishment Project
• Approved Change Orders #1 ($3,594.91) and #2 ($0.00 time extension to October 24) for the Brecksville Road Resurfacing Project

City Council

City Council will consider several ordinances to establish employee healthcare, dental, vision, and life insurance programs. The body will also review agreements for fire safety systems and police equipment.

• ORD. 5743: Proposal from Medical Mutual of Ohio for employee healthcare and stop loss insurance
• ORD. 5744: Proposal from Delta Dental for employee dental insurance
• ORD. 5745: Contract with Lincoln National Life Insurance Company for employee life insurance
• ORD. 5746: Proposal from Vision Service Provider (VSP) for employee vision insurance
• ORD. 5748: Purchase of body armor for the Police Department via the State of Ohio Purchasing Program

The Brecksville City Council approved several resolutions and ordinances, including payments, agreements for fire alarm monitoring, employee insurance programs, and various purchases. It also approved zoning appeals for generator installations, preliminary approvals for a building addition and a mixed-use development, and several change orders and purchase increases. All votes were unanimous except for a few abstentions.

• Approved Resolution 5614 for a Then and Now Certificate payment (6-0)
• Approved Resolution 5615 for County Road Preventative Maintenance program application (6-0)
• Approved Resolution 5616 for fire alarm monitoring agreement with Sileo Fire & Security (6-0)
• Approved Ordinance 5742 for appropriation adjustments (6-0)
• Approved Ordinances 5743-5746 for employee healthcare, dental, life, and vision insurance (6-0 each)
• Approved Ordinance 5747 for fire safety system management with Life Safety Inspection Vault (6-0)
• Approved Ordinance 5748 for police body armor purchase (6-0)
• Approved zoning appeals for generators at 5245 Miller Rd and 8505 Sunnydale (6-0 each)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing to consider two variance requests regarding generator placement. The body will also approve the minutes from the September 9, 2024 meeting.

• Public Hearing: Appeal 2024-35 (Richard McMeechan) - 5245 Miller Rd
• Public Hearing: Appeal 2024-36 (Brian Midlik) - 8505 Sunnydale
• Approval of Regular Meeting Minutes of September 9, 2024

The Brecksville Board of Zoning Appeals held public hearings and unanimously recommended approval of two variances from Section 1326.02 to allow generators in side yards instead of rear yards. Both recommendations will be forwarded to City Council for final consideration. The board also approved the September 9, 2024 meeting minutes with one abstention.

• Recommended variance for generator at 5245 Miller Rd (unanimous)
• Recommended variance for generator at 8505 Sunnydale (unanimous)
• Approved September 9, 2024 regular meeting minutes (one abstention)

Planning Commission

The Brecksville Planning Commission will hold a regular meeting followed by a work session. The agenda includes approving minutes from September 2024 and the 2025 meeting schedule. The work session will focus on three specific development proposals.

• Approval of 2025 Planning Commission Schedule
• Watermark Ju Jitsu Conditional Use at 6650 W. Snowville Rd.
• Signature Sauces Addition at 10140 Brecksville Rd.
• VA Mixed-Use BPDA Phase 9 Valor Square at Miller Rd./Brecksville Rd.

The Brecksville Planning Commission granted preliminary approval for a 15,750-square-foot warehouse addition for Signature Sauces and preliminary approval for Phase 9 of the Valor Acres mixed-use development (Valor Square). The commission also scheduled public hearings for October 24, 2024, to consider a conditional use permit for Watermark Jiu Jitsu and a proposed amendment and lot split for Valor Square.

• Approved minutes from the September 19, 2024 regular and work session meetings (5-0, 1 abstention)
• Scheduled a public hearing for Watermark Jiu Jitsu conditional use permit on Oct 24, 2024 (6-0)
• Granted preliminary approval for a 15,750 sq. ft. addition at Signature Sauces, contingent on city approvals and variances (6-0)
• Granted preliminary approval for Valor Acres Mixed Use BPDA Phase 9 Valor Square, contingent on city approvals (6-0)
• Scheduled a public hearing for Valor Acres Phase 9 amendment and lot split on Oct 24, 2024 (6-0)

Community Improvement Corporation

The Community Improvement Corporation will discuss and execute an Estoppel Certificate concerning the property at 9000 Canvas Parkway. The meeting will also include routine items such as approval of the September 17, 2024 meeting minutes and standard procedural notices. No other business items are listed.

• Approve September 17, 2024 meeting minutes
• Discuss and execute Estoppel Certificate for 9000 Canvas Parkway

City Council Committees

Various city council committees are meeting to recommend approvals for public works projects, software upgrades, and personnel appointments. The session includes discussions on service garage reconstruction and emergency siren upgrades.

• Kids Quarters Phase II landscape architectural services: $76,000
• Building Department Software upgrade from Citizenserve: $45,400
• Emergency Warning Siren communication upgrades: $30,270
• Service Garage Fire Reconstruction administration services: up to $8,500
• Appointment of Lisa A. Sabol as Assistant Law Director

City Council

The Brecksville City Council will hold a regular meeting to approve minutes, appoint a new Assistant Law Director, and vote on several contracts for services like snowplowing, software upgrades, and engineering work. The meeting will also include reports from city departments and commissions.

• Appoint Lisa A. Sabol as Assistant Law Director
• Accept $X quote from Mattes Landscaping for supplementary snowplowing service
• Approve $X upgrade to Building Department Software via Citizenserve
• Award $X Landscape Architectural Services contract to Knight & Stolar for Kids Quarters Revitalization Phase II
• Approve $X structural engineering services contract with I.A. Lewin for Brecksville Service Garage Fire Reconstruction

Brecksville City Council unanimously approved all items on the agenda, including appointments, service contracts, and appropriations. The council also granted preliminary approval for a gas station and car wash at 6850 Miller Road, contingent on a zoning variance. All votes were 6-0 with no abstentions.

• Appointed Lisa A. Sabol as Assistant Law Director (6-0)
• Accepted Mattes Landscaping quote for supplementary snowplowing (6-0)
• Accepted CentralSquare/Superion license renewal (6-0)
• Accepted Citizenserve proposal for Building Department software upgrade (6-0)
• Accepted Knight & Stolar proposal for Kids Quarters Revitalization Phase II (6-0)
• Accepted I.A. Lewin proposal for Service Garage Fire Reconstruction engineering (6-0)
• Amended appropriations for FY 2024 (6-0)
• Granted preliminary approval for True North gas station and car wash at 6850 Miller Road, contingent on variance (6-0)

Recreation Commission

The Recreation Commission will meet to review reports and conduct general business. The agenda consists of procedural items and standing reports.

• Approval of August 26, 2024 minutes
• Reports from Mayor, Council, and Director
• Reports on Athletic Area, Aquatic Area, and Fitness
• CVYO Report

The Recreation Commission approved the August 26, 2024 minutes and received reports on fall programs, including the upcoming Booville event, new pickleball league, and pool maintenance schedules. No substantive policy decisions were made; the meeting was primarily informational.

• Approved August 26, 2024 minutes (motion by Ganim, second by Gawlik)

Planning Commission

The Brecksville Planning Commission will hold a regular meeting to approve minutes from previous sessions and a work session to review a lot split consultation and a proposed gas station. The meeting includes procedural approvals and reports from city representatives.

• Approval of minutes from September 5, 2024 public hearing, regular, and work session meetings
• Lot split consultation for 9418 & 9409 Kings Ct.
• True North proposed gas station at 6850 Miller Rd.

The Brecksville Planning Commission approved preliminary plans for a 5,430 sq ft gas station and 3,940 sq ft car wash at 6850 Miller Road, contingent on City Council and Board of Zoning Appeals approval of a side-yard variance. The commission also approved a 55.9 sq ft wall sign for Network Partners at 8180 Brecksville Road. All votes were unanimous (6-0).

• Approved preliminary plan for True North gas station and car wash at 6850 Miller Road (6-0), contingent on City Council and BZA variance approval
• Approved 55.9 sq ft wall identification sign for Network Partners at 8180 Brecksville Road (6-0)
• Approved minutes of September 5, 2024 public hearing, regular, and work session meetings (6-0)

Community Improvement Corporation

The Community Improvement Corporation is meeting to approve previous minutes and consider a proposal for insurance coverage. The body will review liability insurance options provided by Wichert Insurance.

• Consideration of commercial general liability and directors & officers liability insurance from Wichert Insurance for $3,031.00

The Brecksville Community Improvement Corporation met and approved its March 19, 2024 minutes. It also approved commercial general liability and directors & officers liability insurance from Wichert Insurance, with the addition of Employment Practices Liability, for a total annual premium of $3,366.00. No other substantive decisions were made.

• Approved March 19, 2024 meeting minutes (4-0)
• Approved insurance from Wichert Insurance including Employment Practices Liability at $3,366.00 annual premium (4-0)

City Council Committees

City Council committees are meeting to recommend various expenditures and resolutions to Council. Key discussions include police department technology upgrades, public utility easements, and infrastructure projects on Snowville Road.

• Purchase of 20 WatchGuard Body Worn Cameras for $47,792.00
• Cradlepoint Routers and Antennas for 13 Police Cruisers for $36,165.61
• Purchase of 9 sets of police body armor for $15,792.44
• Engineering and geotechnical services for the Snowville Road Lowering Project
• Purchase of 65 new and replacement trees for $11,551.00

The Buildings & Grounds, Finance, Legislation, Safety-Service, Streets & Sidewalks, and Utilities committees met and recommended several items to full Council, including a $10,781.60 change order for a vehicle maintenance garage meter disconnect, a $11,551.00 purchase for 65 fall trees, a $47,792.00 purchase of body-worn cameras and related equipment, and a $36,165.61 purchase of routers and antennas for police cruisers. The Finance Committee also recommended an amended economic incentive agreement with Physicians Ambulance Service, Inc., removing income tax reimbursements for years four through seven while keeping the $180,000 down payment assistance. All committee recommendations were approved unanimously by the members present, with one abstention on the water service easement in the Utilities Committee.

• Recommended $10,781.60 change order for vehicle maintenance garage meter disconnect (3-0)
• Recommended $11,551.00 purchase of 65 fall trees (3-0)
• Recommended $10,000 increase to Recreation concession purchase order (3-0)
• Recommended amended economic incentive agreement with Physicians Ambulance (3-0)
• Recommended $47,792.00 purchase of body-worn cameras and equipment (3-0)
• Recommended $36,165.61 purchase of Cradlepoint routers and antennas for police cruisers (3-0)
• Recommended $15,792.44 purchase of nine sets of police body armor (3-0)
• Recommended water service easement for Valor Acres (2-0, 1 abstention)

City Council

City Council is considering resolutions to set 2025 tax rates and request tax advances. The body will also review several police equipment purchases and an economic incentive agreement with Physicians Ambulance Service, Inc.

• RES. 5604: Acceptance of 2025 tax rates as determined by the Budget Commission
• ORD. 5733: Economic Incentive and Job Preservation Agreement with Physicians Ambulance Service, Inc.
• ORD. 5735: Purchase of 9 WatchGuard V700 Body Worn Cameras from Chagrin Valley Dispatch
• ORD. 5737: Purchase of 13 Cradlepoint Devices and 13 external antennas for police cruisers
• RES. 5607: Geotechnical Investigation Services for the Snowville Road Lowering Project

Brecksville City Council approved all 16 resolutions and ordinances on the agenda, including hiring a new firefighter/paramedic, paying Flock Safety for camera use, and purchasing police body cameras, body armor, and cruiser routers. Council also approved several zoning variances and planning commission recommendations, including a large sign package for MetroHealth and a solar panel installation. All votes were unanimous except one abstention on a water service easement and one on a zoning variance.

• Appointed Kyle Bauman as full-time Firefighter/Paramedic (7-0)
• Authorized payment to Flock Safety for 12 cameras over 34 days without contract (7-0)
• Approved amended economic incentive agreement with Physicians Ambulance Service (7-0)
• Authorized purchase of 9 WatchGuard V700 body worn cameras from Chagrin Valley Dispatch (7-0)
• Authorized purchase of body armor for Police Department (7-0)
• Approved geotechnical investigation services for Snowville Road Lowering Project (7-0)
• Approved variances for sheds at 9567 Park Place Dr. and 6723 Westview Dr. (7-0 each)
• Approved MetroHealth sign package with 21 permits and multiple deviations (7-0)

Board of Zoning Appeals

The Brecksville Board of Zoning Appeals will hold a public hearing to consider four variance requests. The requests involve increasing the size of sheds and a detached garage, as well as moving a generator and building height limits.

• Public hearing for Simon Musulin to build a 240 sq/ft. shed at 9567 Park Place Dr
• Public hearing for Alan & Lori Murray to build a 240 sq/ft. shed at 6723 Westview Dr
• Public hearing for Robert Ganley to install a generator in the side yard at 7530 Bristol Ln
• Public hearing for Greg Seifert on behalf of Kris Monaco-Geis for a 1648 sq/ft. garage at 7777 Parkview Rd
• Approval of the Regular Meeting Minutes of August 12, 2024

The Brecksville Board of Zoning Appeals held public hearings and voted to recommend four variance requests to City Council for final consideration. All four motions carried, with two members recusing themselves from specific appeals. The board also approved the 2025 meeting calendar.

• Recommended variance for 240 sq ft shed at 9567 Park Place Dr (5-0)
• Recommended variance for replacement shed at 6723 Westview Dr (5-0)
• Recommended variance for side-yard generator at 7530 Bristol Ln (4-0, Stucky abstained)
• Recommended variances for detached garage at 7777 Parkview Rd (4-0, Rose abstained)
• Approved 2025 meeting calendar

Planning Commission

The Brecksville Planning Commission will hold a public hearing on a residential solar photovoltaic system requiring zoning deviations at 8531 Riverview Road. The meeting will also review minutes, hear reports from city officials, and discuss solar panel installation and a deck awning project.

• Public hearing on residential solar photovoltaic system at 8531 Riverview Road
• Approval of August 22 meeting minutes
• Review of solar panel installation at 8531 Riverview Road
• Discussion of American Legion Hall deck awning at 7400 Chippewa Road
• Consideration of sign packages at 8180 Brecksville Rd. and 9200 Treeworth Blvd.

The Brecksville Planning Commission approved the MetroHealth rebranding sign package for 9200 Treeworth Blvd, including 21 permits and multiple code deviations, contingent on City Council approval. They also approved a solar panel installation at 8531 Riverview Road and a deck awning for the American Legion Hall, both contingent on City Council approval. The Network Partners sign request was tabled for further review.

• Approved MetroHealth sign package with 21 permits and 17 deviations (6-1, Lahrmer nay)
• Approved solar panel installation at 8531 Riverview Road with 2 deviations (unanimous)
• Approved American Legion Hall deck awning at 7400 Chippewa Rd (unanimous)
• Tabled Network Partners sign request for further size demonstrations

City Council Committees

City Council committees are meeting to recommend various purchase order increases and project authorizations to Council. Key discussions include road resurfacing agreements, culvert replacement funding, and equipment purchases for city services.

• ORD. 5732: Authorization for the Brecksville Road (S.R. 21) Repaving Project Phase 2
• Purchase of seven BlockBuster snow plow blade systems for $19,683.30
• Funding application for the Highland Drive and Sentinel Drive Culvert Replacement Project
• Subdivision and Escrow Agreement for the proposed Highland Park Residential Subdivision
• Grant application for the Kids Quarters Revitalization Project Phase 2

The Buildings & Grounds, Finance, Legislation, Safety-Service, Streets & Sidewalks, and Utilities committees met and recommended several items to full Council, including increases to purchase orders for pool repairs, uniforms, and training, a grant application for Kids Quarters, and an ODOT agreement for Brecksville Road resurfacing. All motions passed unanimously or with abstentions as recorded. The Committee of the Whole convened an executive session on imminent litigation.

• Approved $4,000 increase to pool repair purchase order #20245407 (3-0)
• Approved $1,500 increase to pool UV system purchase order #20245711 (3-0)
• Approved resolution to apply for $50,000 Cuyahoga County grant for Kids Quarters Phase 2 (3-0)
• Approved $1,750 increase to aquatics uniforms PO #20245011 (3-0)
• Approved $1,500 increase to aquatics training PO #20245708 (3-0)
• Approved $46,664.54 in professional bills (3-0)
• Approved $19,683.30 for seven snow plow blade systems (3-0)
• Approved ODOT LPA agreement for Brecksville Road resurfacing Phase 2 (3-0)

City Council

The Brecksville City Council will consider several resolutions and an ordinance, including an ordinance to enter into a federal local‑let project agreement for the Brecksville Road repaving Phase 2. It will also review a subdivision agreement with Harris Park Development, LLC, a funding request for culvert replacement on Highland and Sentinel Drives, and applications for county and state grants. The meeting begins with routine approvals such as the August 20, 2024 minutes and appointment date amendments.

• ORD. 5732 – authorize a federal local‑let project agreement for the Brecksville Road (S.R. 21) Repaving Project Phase 2
• RES. 5599 – approve a Subdivision & Escrow Agreement with Harris Park Development, LLC for the Highland Park Subdivision
• RES. 5598 – request funding for the Highland Drive and Sentinel Drive Culvert Replacement Project
• RES. 5597 – authorize the mayor to apply for a 2025 Cuyahoga County Supplemental Grant for a community development project
• RES. 5595 & RES. 5596 – amend appointment effective dates

Council approved a subdivision and escrow agreement with Harris Park Development for Highland Park, and gave final approval to Building C (a hotel) at Valor Acres. It also authorized grant applications for a community development project and the Highland Drive/Sentinel Drive culvert replacement, and approved several purchase orders and contract increases.

• Approved Highland Park Subdivision & Escrow Agreement with Harris Park Development, LLC (7-0)
• Approved final BPDA approval for Building C hotel at Valor Acres (6-0, 1 abstention)
• Authorized grant application for 2025 Cuyahoga County Supplemental Grant Program (7-0)
• Authorized funding application for Highland Drive/Sentinel Drive Culvert Replacement Project (7-0)
• Approved ODOT LPA agreement for Brecksville Road repaving Phase 2 (7-0)
• Approved $19,683.30 for snow plow blade systems (7-0)
• Approved $46,664.54 in professional bills (7-0)
• Approved major subdivision at 9457 Highland Drive (7-0)

Recreation Commission

The Brecksville Recreation Commission will discuss and possibly adopt a definition of family membership for its recreation services. The meeting will also include routine reports from the mayor, council, and various department directors, as well as approval of the July 22, 2024 minutes. Public comments will be taken before adjournment.

• Definition of Family Membership
• Approval of July 22, 2024 meeting minutes
• Mayor's Report
• Council Report
• Director reports for Aquatic, Athletic, Fitness, and CVYO areas

The Recreation Commission met and approved the July minutes. Mayor Kingston reported pickleball court construction is progressing. Councilman Ganim noted council approved changes to corporate/non-resident membership language. The commission discussed a potential issue with family membership definitions but took no action, with members leaning toward not changing the policy. Public comment included a complaint about explicit music at the pool.

• Approved July 22, 2024 minutes (motion by Ganim, seconded by Gawlik)
• Discussed family membership policy but took no action; no cap or definition change
• Noted council approval of corporate/non-resident membership language change

Planning Commission

The Planning Commission will hold a work session to discuss a major subdivision and two phases of the VA Mixed Use development. The body will also review minutes from August 8, 2024.

• Highland Drive Major Subdivision at 9457 Highland Dr.
• VA Mixed Use Phase 1 Building C - Hotel Final Approval at Miller Rd./Brecksville Rd.
• VA Mixed Use Phase 1 Consultation for Valor Square tenant signage, design, and construction at Miller Rd./Brecksville Rd.

The Planning Commission approved and recommended to City Council the final approval of a major subdivision at 9457 Highland Drive, contingent on moving the access road for the storage battery and developing a mass grading plan acceptable to the City Engineer. The Commission also granted final approval for Building C (a hotel) at Valor Acres as a Business Planned Development Area Phase, excluding final landscaping, lighting, and site amenities, subject to City Engineer and City Council approval and submission of final material selections. Both motions passed unanimously (6-0).

• Approved Highland Drive major subdivision at 9457 Highland Drive, contingent on access road relocation and mass grading plan (6-0)
• Approved final approval for Building C (hotel) at Valor Acres as BPDA Phase III, excluding final landscaping, lighting, and site amenities (6-0)

City Council Committees

Various city committees are meeting to recommend purchases for the police department, community center, and natatorium. The body will also discuss fire and police appointments and easements for a flood reduction project on Riverview Road.

• Purchase of 9 pieces of fitness equipment for $23,438.80
• Purchase of a police department drone and equipment for $16,299.00
• Purchase of an ADA pool chair lift for $8,264.79
• Appointments for two part-time firefighters, one fire lieutenant, and one police officer
• Permanent and temporary easements for the NEORSD Flood Reduction at Riverview Road Improvement Project

The Buildings & Grounds, Legislation, Safety-Service, and Streets & Sidewalks committees recommended several purchases, appointments, and easements to full Council. These include an ADA pool chair lift, fitness equipment, a police drone, rifle purchase/trade-in, a rubbish packer sweep panel, appointments of part-time firefighters and a police officer, a fire lieutenant promotion, and two easements for the NEORSD Riverview Road project. The Finance, Utilities, and Committee of the Whole meetings were largely procedural, approving minutes and scheduling a budget meeting.

• Recommended ADA pool chair lift purchase for $8,264.79 (unanimous)
• Recommended fitness equipment purchase for $23,438.80 (unanimous)
• Recommended appointment of David M. Ineman as part-time Firefighter/Paramedic (unanimous)
• Recommended appointment of Alexander M. Caleris as part-time Firefighter/EMT (unanimous)
• Recommended promotion of Matthew P. Sternad to Lieutenant (unanimous)
• Recommended appointment of Viorel A. Psepolschi as police officer (unanimous)
• Recommended police drone purchase for $16,299.00 (unanimous)
• Recommended accepting permanent and temporary easements for NEORSD Riverview Road project (unanimous)

City Council

The City of Brecksville is applying for up to $50,000 in 2024 Community Development Supplemental Grant funding. A public hearing is scheduled for August 20, 2024, to discuss local community development needs.

• Public hearing on $50,000 Community Development Supplemental Grant application
• Meeting held at 9069 Brecksville Road
• Public encouraged to attend or submit written comments

City Council

The Brecksville City Council will consider two ordinances related to police firearms: one to trade in firearms no longer needed and another to purchase rifles and accessories from Pro Armament. The council will also vote on several personnel appointments for the fire department and a new police officer. Additionally, the council will accept permanent and temporary easements on land owned by Raimo and Charmian Perttu.

• ORD 5730 – trade‑in of police firearms no longer needed to Pro Armament
• ORD 5731 – purchase of rifles and accessories for the Police Department from Pro Armament
• RES 5589, 5590, 5591 – appointments of part‑time firefighters/EMTs and a lieutenant
• RES 5592 – appointment of Viorel A. Psepolschi as a police officer
• RES 5593 & 5594 – acceptance of permanent and temporary easements on Perttu property (PPN 602‑08‑03/035)

The Brecksville City Council approved several personnel actions, including appointing two part-time firefighters/paramedics, promoting a firefighter to lieutenant, and appointing a new police officer. They also approved easements, firearm purchases, and various equipment purchases, all by unanimous 6-0 votes.

• Appointed David M. Ineman as part-time Firefighter/Paramedic (6-0)
• Appointed Alexander M. Caleris as part-time Firefighter/EMT (6-0)
• Promoted Matthew P. Stemad to Lieutenant in Fire Department (6-0)
• Appointed Viorel A. Psepolschi as Police Officer (6-0)
• Accepted permanent and temporary easements from Raimo & Charmian Perttu (6-0)
• Authorized trade-in of police firearms and purchase of rifles from Pro Armament (6-0)
• Approved $16,299 police drone purchase (6-0)
• Approved $23,438.80 fitness equipment purchase (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings to consider two variance requests. The board will determine if specific zoning sections regarding side yards and accessory parking can be waived for the applicants.

• Appeal 2024-28: Variance request for a garage addition at 9681 Barr Road
• Appeal 2024-29: Variance request for four open accessory parking spaces at 10200 Woodview Way
• Appeal 2024-30: Request for generator installation at 8460 Brecksville Road (WITHDRAWN)

The Brecksville Board of Zoning Appeals held public hearings and unanimously recommended two variances to City Council. The first would allow a garage addition at 9681 Barr Road with a reduced combined side yard of 25'6" instead of the required 30'. The second would permit approximately four open accessory parking spaces at 10200 Woodview Way instead of the limit of three.

• Recommended variance for garage addition at 9681 Barr Road (unanimous)
• Recommended variance for 4th parking space at 10200 Woodview Way (unanimous)
• Approved July 8, 2024 meeting minutes as amended (unanimous)

Planning Commission

The Brecksville Planning Commission will hold a public hearing and then consider several project proposals. The agenda includes a request for a private pavilion in an R-40 Planned Development Area at 5500 Summit Circle. Additional items are a construction classroom and lab at 8001 Brecksville Rd, a solar panel installation at 8531 Riverview Rd, a major subdivision at 9457 Highland Dr, and signage for the Brecksville Police Station at 9020 Brecksville Rd.

• Private pavilion request in R-40 PDA, 5500 Summit Circle
• CVCC construction classroom & lab, 8001 Brecksville Rd
• Solar panel installation, 8531 Riverview Rd
• Highland Drive major subdivision, 9457 Highland Dr
• Police station signage, 9020 Brecksville Rd

The Brecksville Planning Commission approved a 16' x 16' private pavilion at 5500 Summit Circle and gave final approval for a 21,495 sq ft construction lab and classroom at the Cuyahoga Valley Career Center, contingent on City Engineer and City Council approval. They also approved a replacement wall sign for the police station and scheduled a public hearing for a solar panel installation. The Highland Drive major subdivision was discussed but not approved, with the applicant asked to return with outstanding items resolved.

• Approved 16' x 16' private pavilion at 5500 Summit Circle (4-0)
• Approved 21,495 sq ft CVCC construction lab and classroom at 8001 Brecksville Rd (4-0)
• Approved 25 sq ft wall sign for Brecksville Police Station at 9020 Brecksville Rd (4-0)
• Scheduled public hearing for solar panel installation at 8531 Riverview Rd on Sept 5, 2024
• Approved minutes of July 11, 2024 public hearing, regular, and work session meetings
• Highland Drive major subdivision tabled; applicant to return with outstanding items

City Council Committees

Various city committees are meeting to recommend approvals for infrastructure projects, public safety equipment, and administrative updates. Key items include funding for road improvements, a new city website, and fire department purchases.

• Proposed note not to exceed $5,685,000 for expanding the interchange at Miller Rd. and Interstate 77
• Proposed $102,900 contract with G&B Electric Co. for the Vehicle Maintenance Shop Electric Project
• Proposed $45,191.58 proposal from CivicPlus to recreate the City of Brecksville website
• Proposed purchase of a 2025 Freightliner Ambulance for the Fire Department
• Proposed limit of 1,000 combined annual Non-Resident and Corporate Memberships for the Community Center

The Brecksville City Council committees met and recommended several items for full Council approval, including a $5.685 million bond anticipation note rollover for the Miller Rd./I-77 interchange project, a $45,191.58 contract with CivicPlus for a new city website, and a 2025 Freightliner ambulance purchase. Committees also recommended approving a $102,900 electric project bid for the Vehicle Maintenance Shop, a $9,000 door replacement at the Natatorium Spa, and multiple easements for flood reduction and culvert projects. All recommendations passed unanimously in their respective committees.

• Recommended $5.685M note rollover for Miller Rd./I-77 interchange (unanimous)
• Recommended $45,191.58 CivicPlus website contract (unanimous)
• Recommended 2025 Freightliner ambulance purchase (unanimous)
• Recommended $102,900 G&B Electric bid for Vehicle Maintenance Shop (unanimous)
• Recommended $9,000 GSI Glazing door replacement at Natatorium Spa (unanimous)
• Recommended 7 easements for NEORSD flood reduction project (unanimous)
• Recommended 3 easements for Highland Culvert Replacement Project (unanimous)
• Recommended $8,500 contract for Bees Youth Soccer Academy Director (unanimous)

City Council

The Brecksville City Council will hold its regular meeting to approve minutes, hear reports, and vote on several resolutions and ordinances. Key decisions include authorizing a $5.69 million bond anticipation note for the Miller Road-I-77 interchange expansion and purchasing a new 2025 ambulance for the Fire Department. The Council will also consider multiple easement agreements and appointments.

• $5,685,000 bond anticipation note for Miller Road-I-77 interchange expansion
• Purchase of 2025 Freightliner M2 Life Line Highliner Type I Ambulance for Fire Department
• Resolution 5576: Hire Karol Boryka as Community Youth Soccer Academy Director
• Resolution 5577: Appoint Brent A. Boyko as full-time firefighter/paramedic
• Resolution 5579: Approve $50,000+ CivicEngage digital services contract

Council approved all 20 items on the agenda, including ordinances and resolutions authorizing the issuance of up to $5,685,000 in notes for the Miller Road and Interstate 77 interchange expansion, the purchase of a 2025 ambulance, and a change to Community Center membership limits. All votes were unanimous (6-0) with one member absent. The council also approved several easements for flood reduction projects and various purchase requisitions.

• Approved $5.685M in notes for Miller Rd/I-77 interchange expansion (6-0)
• Approved purchase of 2025 Freightliner ambulance (6-0)
• Approved amendment setting Community Center non-resident/corporate memberships to 1,000 (6-0)
• Approved hiring Brent A. Boyko as full-time firefighter/paramedic (6-0)
• Approved contract with Karol Boryka as Youth Soccer Academy Director (6-0)
• Approved CivicPlus software services agreement (6-0)
• Approved multiple easements for flood reduction projects (6-0)
• Approved $9,000 for natatorium doors and $24,000 generator PO increase (6-0)

Civil Service Commission

The commission approved minutes from May 13, 2024, and certified a four-candidate list for Fire Lieutenant based on a July 16 written assessment. It re-certified the Fire Fighter/Paramedic list with 15 candidates, de-certified the Police Officer list with 12 candidates, and approved moving forward with entry-level police officer testing. The commission also approved using Ryan-Ramsey HR Solutions LLC for a written exam for Police Sergeant promotion and an oral assessment for Police Lieutenant promotion.

• Approved May 13, 2024 minutes
• Certified Fire Lieutenant list with 4 candidates
• Re-certified Fire Fighter/Paramedic list with 15 candidates
• De-certified Police Officer list with 12 candidates
• Approved entry-level Police Officer testing via Ryan-Ramsey Solutions LLC
• Approved Ryan-Ramsey HR Solutions LLC for Sergeant written exam and Lieutenant oral assessment

Recreation Commission

The Brecksville Recreation Commission is holding a worksession on July 22, 2024, at 6:30 PM in the Ralph W. Biggs City Council Chambers. The agenda includes a call to order, a presentation on the history of CVYO (likely the Cleveland Youth Wind Symphony or similar), and adjournment. No other substantive items are listed.

• Presentation on the history of CVYO

Recreation Commission

The Brecksville Recreation Commission is holding its regular July meeting. The agenda includes routine items like approving minutes and receiving reports from various departments, as well as discussions on sponsorships, no vaping signs, non-resident memberships, and a public meeting update for Kids Quarters.

• Approval of June 24, 2024 meeting minutes
• Sponsorships update
• No vaping signs discussion
• Non-resident memberships discussion
• Kids Quarters public meeting update

City Council Committees

Brecksville City Council committees meet to consider several recommendations for Council approval, including a salary continuation for an injured firefighter, a building automation system replacement, an appropriations amendment, a special counsel contract, and various purchase order increases. The committees will also review proposed amendments to the Traffic Code and General Offenses Code, and a subdivision agreement for the Canvas at Valor Acres Phase II. An executive session is scheduled for collective bargaining preparation.

• Resolution authorizing OMNIA Partners purchase for Building Automation System replacement in Service Department Vehicle Storage Building (Account #C1100150-33000)
• Resolution accepting proposal of Daniels & Rhodes, LLC for legal services
• Increase of $3,750.00 to Purchase Order #20242401 for firefighter protective clothing
• Blanket vendor purchase requisition of $20,851.24 for replacement iPads and mounting equipment for Fire Department (Account #C450260 3300)
• Subdivision and Escrow Agreement with DiGeronimo Development LLC for Canvas at Valor Acres Phase II Subdivision

Various committees recommended approvals for a new building automation system, fire department equipment, and updated traffic and offense codes. The Finance Committee also recommended hiring Daniels & Rhodes, LLC for special legal services.

• Recommended approval of salary continuation for injured Fire Department employee (7-0)
• Recommended replacement of Service Department Vehicle Storage Building automation system (3-0)
• Recommended hiring Daniels & Rhodes, LLC for special legal services (2-0, 1 abstention)
• Recommended $3,750 increase for firefighter protective clothing (3-0)
• Recommended $20,851.24 for Fire Department iPads and mounting equipment (3-0)
• Recommended amendments to Part Three-Traffic Code and Part Five-General Offenses (3-0)
• Recommended Subdivision and Escrow Agreement for Canvas at Valor Acres Phase II (2-0, 1 abstention)
• Recommended appropriation amendment for general fund and website budget (3-0)

City Council

The Brecksville City Council is meeting to decide on several items, including final readings of ordinances for the Chippewa Road and Calvin Drive sanitary sewer project, which involve special assessments and a $249,000 bond. They will also consider resolutions for a grant, a building automation system replacement, a subdivision agreement, and hiring special counsel. New business includes amendments to appropriations and city codes.

• ORD 5717: Special assessment for Chippewa Road and Calvin Drive sanitary sewer project (third reading)
• ORD 5718: Bond issuance up to $249,000 for property owners' portion of sewer project (third reading)
• RES 5572: Grant to Brecksville-Broadview Heights Community Awareness and Prevention Association
• RES 5573: Accept Trane US Inc. proposal to replace Building Automation System in Vehicle Storage Building
• RES 5574: Subdivision and Escrow Agreement with DiGeronimo Development LLC for Canvas at Valor Acres Phase II

City Council approved special assessments and the issuance of up to $249,000 in bonds for sanitary sewer extensions along Chippewa Road, Calvin Drive, and Glen Valley Drive. The council also authorized several development agreements for the Valor Acres project and approved various fire department expenditures.

• Approved special assessment for sanitary sewer construction along Chippewa Road (7-0)
• Approved issuance of bonds up to $249,000 for sewer construction (7-0)
• Approved grant for Brecksville-Broadview Heights Community Awareness and Prevention Association (6-0-1)
• Approved Trane US Inc. proposal for Service Department BAS replacement (7-0)
• Approved Subdivision and Escrow Agreement with Di Geronimo Development LLC for Canvas at Valor Acres Phase II (6-0-1)
• Approved legal services contract with Daniels & Rhodes LLC for Valor Acres (6-0-1)
• Appointed James Budzik as Special Counsel for fire department negotiations at $175/hour (7-0)
• Approved $3,750 increase for firefighter protective clothing (7-0)

Board of Zoning Appeals

The Board will conduct public hearings on multiple zoning appeals involving sidewalk requirements, lot shapes, and building dimensions. These items include requests for fence height adjustments and garage size variances.

• Variance request for 6864 Chaffee Court regarding public sidewalks and irregular lot form
• Variance request for 6867 Oakes Road to increase maximum fence height from 4 ft. to 6 ft.
• Variance request for E. Edgerton Road regarding lot shape, sidewalk installation, and street frontage requirements
• Variance request for 13209 Station Road to allow a 3,500 sq. ft. garage and 20' 8" accessory building height
• Withdrawn appeal for 6859 Farview Road regarding pool fence height

The Board of Zoning Appeals voted to recommend four separate variance requests to City Council. These requests involve sidewalk requirements, lot shapes, fence height, and accessory building size.

• Recommended variance for 6864 Chaffee Court regarding sidewalks and irregular lot form (7-0)
• Recommended variance for 6867 Oakes Road to allow 6 ft fence height instead of 4 ft (4-3)
• Recommended variances for E Edgerton Road regarding lot form, sidewalks, and street abutment (7-0)
• Recommended variances for 13209 Station Road for a 3,500 sq ft garage and 20'8" height (7-0)
• Approved June 10, 2024 meeting minutes (7-0)

Planning Commission

The Planning Commission will hold a public hearing regarding the Valor Acres Mixed Use (Phase 1) Business Planned Development Area. The meeting includes a discussion on a proposed private pavilion at 5500 Summit Circle.

• Public Hearing: Valor Acres Mixed Use (Phase 1) BPDA amendment for land subdivision and street names
• Sign request: County Line Saloon at 13007 Chippewa Rd.
• Work Session: Private Pavilion in R-40 PDA at 5500 Summit Circle

The Brecksville Planning Commission approved an amendment to the Valor Acres Mixed Use Phase 1 Business Planned Development Area, allowing for land subdivision and the establishment of street names. The vote was 6-1, with Vice Chairperson Dom Sciria dissenting. The commission also approved a sign permit for County Line Saloon and scheduled a future public hearing for a private pavilion at 5500 Summit Circle.

• Approved Valor Acres Phase 1 BPDA amendment for subdivision and street names (6-1)
• Approved 26.6 sq. ft. sign permit for County Line Saloon (7-0)
• Scheduled Public Hearing for August 8, 2024, regarding private pavilion at 5500 Summit Circle (7-0)
• Approved minutes from June 27, 2024 meetings (6-0 with 1 abstention)

City Council Committees

The Finance Committee will consider a resolution for a $31,024.26 vehicle purchase and the 2025 tax budget. The Committee of the Whole will review a proposed grant for the Brecksville-Broadview Heights Community Awareness and Prevention Association.

• Resolution 5570: Purchase of a 2022 Jeep Grand Cherokee for $31,024.26
• Resolution 5571: Adoption of the alternate format Tax Budget for 2025
• Grant for Brecksville-Broadview Heights Community Awareness and Prevention Association
• Monthly professional bills

The Finance Committee recommended approval for a 2025 alternate format tax budget and the purchase of a 2022 Jeep Grand Cherokee. The Committee of the Whole recommended a grant for the Brecksville-Broadview Heights Community Awareness and Prevention Association.

• Recommended purchase of 2022 Jeep Grand Cherokee for $31,024.26 (2-0)
• Recommended adoption of alternate format Tax Budget for 2025 (2-0)
• Recommended payment of $39,225.58 in professional bills (2-0)
• Recommended grant for Brecksville-Broadview Heights Community Awareness and Prevention Association (4-0, 1 abstention)

City Council

The City Council will consider ordinances for a sanitary sewer project on Chippewa Road and Calvin Drive. The agenda also includes a resolution for a vehicle purchase and several lease restatements for local educational associations.

• ORD 5717: Special assessment for Chippewa Road and Calvin Drive sanitary sewer construction
• ORD 5718: Issuance of bonds up to $249,000 for the Chippewa Road and Calvin Drive sewer project
• RES 5570: Purchase of a 2022 Jeep Grand Cherokee from Valley Motor City, Inc.
• RES 5572: Grant to Brecksville-Broadview Heights Community Awareness and Prevention Association
• ORD 5720 & 5721: Lease restatements for South Suburban Montessori Association at 4448 and 4450 Oakes Road

The Council approved a $249,000 bond and special assessment ordinance for the Chippewa Calvin sanitary sewer project. Mark Bender was sworn in as the new Fire Chief, replacing Nick Zamiska. The Council also adopted the 2025 Tax Budget, authorized a vehicle purchase, and approved lease agreements for preschool facilities at the Blossom Hill Property Complex.

• Approved $249,000 bond for Chippewa Calvin sewer project (5-0)
• Approved special assessment ordinance for sewer project (5-0)
• Sworn in Mark Bender as Fire Chief
• Adopted 2025 Tax Budget (5-0)
• Authorized purchase of 2022 Jeep Grand Cherokee (5-0)
• Approved grant to Brecksville-Broadview Heights Community Awareness and Prevention Association (4-0-1)
• Approved lease restatements for Montessori and Preschool at Blossom Hill (5-0)
• Approved payment of $39,225.58 in professional service bills (5-0)

Planning Commission

The Planning Commission will hold a public hearing for the revised Preliminary Plan and Planned Development Area (PDA) Conditional Use for Valor Acres Phase 2 Residential. The regular meeting includes discussions on signage and various work session items related to local developments.

• Public Hearing: Valor Acres Phase 2 Residential, sublots 37 to 46, Lavender Lane
• Sign request: Xylem at 6400 W. Snowville Rd.
• Work Session: CVCC Classroom & Lab Addition at 8001 Brecksville Rd.
• Work Session: VA Phase 2 Residential Revised Preliminary Plan and PDA Conditional Use
• Work Session: VA at Canvas Phase 2 Final Approval on Lavender Lane

The Planning Commission approved the revised preliminary plan and final development for Valor Acres Phase 2 Residential on Lavender Lane, which includes a reduction from 17 to 10 units. The Commission also granted preliminary approval for a new classroom and lab addition at the Cuyahoga Valley Career Center. Additionally, the board approved a wall sign for Xylem and scheduled a public hearing for July 11 regarding Valor Acres mixed-use land subdivision.

• Approved revised preliminary plan for Valor Acres Phase 2 (5-1)
• Granted final approval for Valor Acres Phase 2 Residential (5-1)
• Approved preliminary plan for CVCC classroom and lab addition (6-0)
• Approved wall and door signs for Xylem at 6400 West Snowville Road (6-0)
• Scheduled public hearing for July 11 regarding Valor Acres mixed-use (6-0)
• Approved June 6 public hearing, regular, and work session minutes (5-0)

Recreation Commission

The Recreation Commission will meet to conduct regular business including the approval of previous minutes. The agenda includes reports from various departments such as the Athletic, Aquatic, Fitness, and CVYO areas.

• Approval of May 20, 2024 minutes
• Director's Report
• Athletic Area Report
• Aquatic Area Report
• Fitness Area Report

The Recreation Commission met to review departmental reports regarding summer programming, facility updates, and recent city events. The only formal action taken by the commission was the approval of the minutes from the May 20, 2024, meeting.

• Approved May 20, 2024 meeting minutes

City Council Committees

City Council committees will review several recommendations including electrical service for the Vehicle Maintenance Building and fire alarm installations. Finance discussions include special assessments and bonds for a sanitary sewer project, while safety items cover ammunition purchases and vehicle acquisitions.

• Electrical service installation for Vehicle Maintenance Building: $10,665.96
• Fire alarm systems for multiple city buildings: $35,063.66
• Construction of pickleball courts at Kids Quarters: $65,000.00
• Chippewa Road Calvin Drive Sanitary Sewer Project bond issuance: up to $249,000.00
• Annual purchase of training and duty ammunition: $33,966.20

Various committees recommended several expenditures to Council, including $65,000 for pickleball courts and $35,063.66 for fire alarm systems. The Finance Committee recommended renewing leases for the South Suburban Montessori Association and Brecksville Cooperative Pre-School.

• Recommended $65,000 for pickleball courts at Kids Quarters (3-0)
• Recommended $35,063.66 for fire alarm systems at three service buildings (3-0)
• Recommended $33,966.20 for annual police training and duty ammunition (3-0)
• Recommended 6-year lease renewals for South Suburban Montessori Association (3-0)
• Recommended lease renewal for Brecksville Cooperative Pre-School (3-0)
• Recommended $10,665.96 for Vehicle Maintenance Building power service (3-0)
• Recommended $249,000 bond issuance for Chippewa Road Calvin Drive sewer project (3-0)
• Authorized legal assistance for a proposed Snowville Road assessment request (7-0)

City Council

The City Council will consider several ordinances regarding the Chippewa Road and Calvin Drive sanitary sewer project. Other items include authorizing ammunition purchases for the Police Department and restating leases for South Suburban Montessori Association and Brecksville Cooperative Pre-School. The meeting also includes discussions on budget appropriations and fund transfers.

• Ordinance to amend appropriations for fiscal year 2024 expenses
• Special assessment ordinance for Chippewa Road and Calvin Drive sanitary sewer project
• Issuance of up to $249,000 in bonds for the Chippewa Road/Calvin Drive sewer project
• Ordinance authorizing ammunition purchases from Vance’s Law Enforcement and Kiesler Police Supply
• Lease restatements for South Suburban Montessori Association at 4448 and 4450 Oakes Road

The City Council passed ordinances for budget appropriations and police ammunition purchases. Members approved several infrastructure projects, including pickleball court construction and electrical service upgrades, while tabling three lease agreements for further review. Additionally, the council granted four zoning variances for residential properties.

• Passed Ordinance 5716 for budget appropriations (7-0)
• Passed Ordinance 5719 for police ammunition purchase (7-0)
• Tabled three lease agreements for 30 days (5-2)
• Approved four residential zoning variances (6-0 to 7-0)
• Approved $65,000 for pickleball courts at Kids Quarters (7-0)
• Approved $10,665.96 for vehicle maintenance building power service (7-0)
• Authorized bids for vehicle maintenance building electrical service (7-0)
• Approved $113,294.57 deduct change order for road repairs (7-0)

Board of Zoning Appeals

The Board of Zoning Appeals will conduct public hearings regarding several requested variances for residential properties. These items include requests for fence height adjustments, house additions with modified yard setbacks, and an increased shed size.

• Variance request for a 6 ft. solid board fence at 7849 Oakhurst Circle
• Variance request for a 50’ rear yard setback for a house addition at 9560 Chapel Hill Oval
• Variance request for a 5’ side yard setback for a house addition at 6924 Lawnpark Drive
• Variance request to allow a 280 sq. ft. shed at 9416 Brecksville Road

The Brecksville Board of Zoning Appeals held public hearings and voted to recommend four variances to City Council. The recommendations cover fence height, rear and side yard setbacks for house additions, and a larger shed size. All four recommendations passed, with one vote split 5-1 and the others unanimous.

• Approved May 13, 2024 meeting minutes (5-0)
• Recommended variance for 6-ft fence at 7849 Oakhurst Circle (5-1)
• Recommended variance for 50-ft rear setback at 9560 Chapel Hill Oval (6-0)
• Recommended variance for 5-ft side setback at 6924 Lawnpark Drive (6-0)
• Recommended variance for 280 sq ft shed at 9416 Brecksville Road (6-0)

Planning Commission

The Planning Commission will conduct public hearings regarding front yard setbacks for properties on Parkview Drive and E. Edgerton Road. The meeting includes a work session to discuss these setbacks and a revised preliminary plan for VA Phase 2 at 2 Residential Lavender Lane.

• Public hearing for a 106’ front yard setback at 11114 Parkview Drive
• Public hearing for a 5 lot subdivision on E. Edgerton Road with varying setbacks
• Work session regarding a revised preliminary plan and PDA conditional use for 2 Residential Lavender Lane

The Planning Commission granted preliminary approval for a five-home subdivision on E. Edgerton Road, contingent on Army Corps of Engineers permits and City Council approval. The Commission also recommended a 106-foot front yard setback for 11114 Parkview Drive to City Council. Additionally, the Commission scheduled a future hearing for revised plans for Valor Acres Phase 2 on Lavender Lane, which reduce the unit count from 17 to 10.

• Preliminarily approved Major Subdivision on E. Edgerton Rd with variances (6-0)
• Recommended 106' front yard setback for 11114 Parkview Drive to City Council (6-0)
• Scheduled Public Hearing for June 27 for Valor Acres Phase 2 revisions (6-0)
• Approved May 23 Public Hearing minutes (6-0)
• Approved May 23 Regular Meeting minutes (6-0)
• Approved May 23 Work Session minutes (6-0)

City Council Committees

City Council committees will review several items including payroll amendments, equipment purchases, and road projects. The Finance Committee is considering a sound system purchase for the Community Center and Human Services Gathering Room.

• Purchase of replacement sound system equipment for $11,398.00
• Amendment to Ordinance 5668 regarding Fire Chief Trainee wages
• Resolution appointing Bryan Stowe as Tree Warden
• Resolution appointing Mark Bender as Fire Chief Trainee and Fire Chief
• Payment of accumulated sick time to Nick Zamiska

Committees approved the appointment of Mark Bender as Fire Chief Trainee and then Fire Chief, and Bryan Stowe as Tree Warden. Other actions included authorizing a $11,398 sound system purchase and approving various financial appropriations and utility easements.

• Appointed Mark Bender as Fire Chief Trainee and then Fire Chief (2-0)
• Appointed Bryan Stowe as Tree Warden (3-0)
• Approved $11,398 for replacement sound systems at Human Services and Community Center (3-0)
• Approved $31,590.08 in professional bills (3-0)
• Approved $5,615 purchase requisition for Highland Drive Storm Sewer project (3-0)
• Recommended approval of utility easement for Cleveland Electric Illuminating Company (3-0)
• Approved amendment to Payroll Ordinance 5668 for Fire Chief Trainee wages (2-0)
• Accepted ODOT-LET Project Agreement amendment for road repaving (3-0)

City Council

The City Council is considering a third reading for an ordinance to prohibit adult use cannabis activities in all districts. Other items include personnel appointments, budget adjustments, and road repaving agreements.

• Third reading of ordinance prohibiting adult use cannabis activity in all districts
• Appointment of Bryan Stowe as Tree Warden
• Appointment of Mark Bender as Fire Chief beginning July 5, 2024
• Authorization of unused sick leave payout for Nikola Zamiska
• Amendment to ODOT-LET Project Agreement #38749 for CUY-SR 021-00.00 road repaving

City Council passed an ordinance prohibiting adult-use cannabis activities in all use districts. The council also approved several personnel appointments, budget adjustments, and a road repaving project agreement.

• Prohibited adult-use cannabis activities in all use districts (6-0)
• Confirmed Bryan Stowe as Tree Warden (6-0)
• Appointed Mark Bender as Fire Chief (5-0-1)
• Authorized $5,615 payment to Rising Son Company, Inc. for storm sewer excavation (6-0)
• Approved $31,590.08 in total bill payments (6-0)
• Authorized purchase of replacement sound system for Gathering Room and Community Center (6-0)
• Approved ODOT-LET Project Agreement for CUY-SR 021-00.00 road repaving (6-0)
• Approved lot split and front yard setback for 6864 Chaffee Court (5-1)

Planning Commission

The Planning Commission will hold a public hearing to establish a 40-foot front yard setback for two proposed lots at 6864 Chaffee Court. The regular meeting includes the approval of previous minutes and reviews of sign requests for Callie's Pilates and Shoptique.

• Public hearing for a 40’ front yard setback at 6864 Chaffee Court
• Sign request for Callie's Pilates at 8931 Brecksville Rd.
• Sign request for Shoptique at 8914 Brecksville Rd.
• Work session regarding lot split and setback at 6864 Chaffee Ct.

The Planning Commission approved a lot split and a 40-foot front yard setback for two proposed lots at 6864 Chaffee Court, contingent on City Engineer, Council, and Zoning Appeals approval of specific variances. The Commission also approved signage permits for Callie’s Pilates and Shoptique, with the Shoptique permit conditional on Council approval of height and location deviations. Public comments during the hearing addressed accessory structures, lot height, and driveway locations, but no additional decisions were made on those topics.

• Approved lot split and 40' front yard setback for 6864 Chaffee Court (6-0), contingent on variances
• Approved signage permit for Callie’s Pilates at 8931 Brecksville Road (6-0)
• Approved signage permit for Shoptique at 8914 Brecksville Road (6-0), conditional on Council approval of deviations
• Approved Regular Meeting minutes from May 9, 2024 (5-0, 1 abstain)
• Approved Work Session minutes from May 9, 2024 (6-0, 1 abstain noted in text)
• Closed Public Hearing on 6864 Chaffee Court setback (6-0)

City Council Committees

City Council committees are reviewing several proposals including service garage reconstruction and road paving. Discussions also include insurance renewals, public safety center naming, and flood reduction agreements.

• $32,700.00 purchase requisition for Service Garage design services
• $213,065.00 bid for Kids Quarters Improvement Project Phase 1
• Renaming the Brecksville Police Station to 'The Jerry N. Hruby Public Safety Center'
• $145,413.00 proposal for SR 21 Paving Project construction administration
• NEORSD Riverview Road Flood Reduction project and easement acquisition

Various committees recommended several contracts and resolutions to City Council, including a $213,065 bid for the Kids Quarters project and a $145,413 paving inspection contract. The committees also recommended renewing city insurance and renaming the police station. Some items, including the Safety Services meeting minutes, were tabled.

• Recommended $213,065 bid from F. Buddie Contracting, Ltd. for Kids Quarters Improvement Project Phs. 1 (2-0)
• Recommended $145,413 proposal from Greenman-Pedersen, Inc. for SR 21 Paving Project inspection (3-0)
• Recommended $32,700 purchase requisition to DSC Architects for Service Garage design (2-0)
• Recommended renewal of Insurance and Risk Management Policies with Wichert Insurance (3-0)
• Recommended renaming the Brecksville Police Station to 'The Jerry N. Hruby Public Safety Center' (2-0)
• Recommended participation in the OAPT Workers Compensation Group Rating Program (3-0)
• Recommended approval of NEORSD Riverview Road Flood Reduction Project cost share and easement agreements (3-0)
• Recommended resolution supporting West Creek Conservancy’s Clean Ohio Greenspace FY25 Grant application (3-0)

City Council

The Brecksville City Council will consider a second reading of an ordinance to prohibit adult use cannabis activities in all districts. The agenda also includes resolutions regarding police station renaming, flood reduction projects, and infrastructure contracts.

• Ordinance to prohibit adult use cannabis activities in all districts
• Resolution renaming the Brecksville Police Station 'The Jerry N. Hruby Public Safety Center'
• Professional Services Agreement with Greenman-Pedersen, Inc. for the SR 21 Paving Project
• Bid acceptance from F. Buddie Contracting, LTD for Kids Quarters Improvement Project Phase 1
• Amendment to NEORSD cost-share agreement for Riverview Road flood reduction

City Council renamed the police station the Jerry N. Hruby Public Safety Center and approved multiple resolutions regarding infrastructure and insurance. The Board of Zoning Appeals granted six variances for residential and commercial properties. Council also authorized $32,700 for service garage design services.

• Renamed Brecksville Police Station to 'The Jerry N. Hruby Public Safety Center' (6-0)
• Approved $32,700 for DSC Architects for service garage reconstruction plans (6-0)
• Accepted F. Buddie Contracting, LTD. bid for Kids Quarters Improvement Project (6-0)
• Authorized NEORSD Riverview Road flood reduction cost-share and easement agreements (6-0)
• Approved construction inspection services for Brecksville Road resurfacing (6-0)
• Approved variance for 5ft fence at 9515 Greystone Parkway (6-0)
• Approved variance for 720 sq ft side-yard garage at 9229 Province Lane (6-0)
• Approved variance for house addition setback at 9303 Snowville Road (6-0)

Recreation Commission

The Recreation Commission will review minutes from the April 22, 2024 workshop. The session includes presentations on the history of the Community Center and the CVYO.

• Approval of April 22, 2024 Workshop minutes
• History of the Community Center presentation by Mike Caruso
• History of the CVYO presentation by Meg English

Recreation Commission

The Commission will review reports from various departments including Athletics, Aquatics, Fitness, and CVYO. Members will also receive maps showing current recreation facilities and potential areas for future development or expansion.

• Distribution of maps showing possible recreation expansion or development areas
• Distribution of a work in progress map of current City recreation facilities and fields

Civil Service Commission

The Brecksville Civil Service Commission will review the April 25, 2024, oral assessment exam results for Fire Chief administered by Ryan Ramsey, LLC. The commission is also scheduled to certify the Fire Chief candidate list.

• Review of Fire Chief Oral Assessment Exam results
• Certification of Fire Chief candidate list
• Approval of March 13, 2024 minutes

The Commission certified a list of three candidates for the Fire Chief position following oral assessments. It also approved the use of a third-party firm to administer a written exam for promotion to Fire Lieutenant.

• Approved March 13, 2023 minutes
• Certified list of 3 candidates for Fire Chief promotion
• Approved Ryan-Ramsey HR Solutions LLC to administer Fire Lieutenant written exam

Board of Zoning Appeals

The Brecksville Board of Zoning Appeals will conduct public hearings for eight different appeals. These items include requests for changes to fence heights, garage sizes, and building setbacks at various residential and institutional properties.

• Variance request for a 5,000 sq. ft. detached garage at 13209 Station Road
• Variance request for lab and classroom construction setbacks at 8001 Brecksville Road
• Variance request for house addition setback at 9303 Snowville Road
• Variance request for garage size and location at 9229 Province Lane
• Variance request for hot tub placement at 6811 E. Wallings Road

The Board of Zoning Appeals recommended approval for six variance requests involving fences, garages, a hot tub, and a school addition. Two requests for a 5,000 sq. ft. garage and a 6 ft. fence were denied.

• Recommended approval of 5 ft. fence at 9515 Greystone Parkway (5-1)
• Recommended approval of 720 sq. ft. side-yard garage at 9229 Province Lane (6-0)
• Recommended approval of side-yard hot tub at 6811 E. Wallings Road (6-0)
• Denied 5,000 sq. ft. garage and height variance at 13209 Station Road (1-5)
• Denied 6 ft. fence variance at 7110 Ashlawn Drive (2-4)
• Recommended approval of front yard setback for house addition at 9303 Snowville Road (6-0)
• Recommended approval of side yard setback for CVCC lab and classroom (6-0)
• Recommended approval of 1,920 sq. ft. side-yard garage at 2616 Hidden Canyon Drive (6-0)

Planning Commission

The Planning Commission will review minutes from April 25, 2024, and consider a sign request for 1811 Children's Shop. A work session is also scheduled to discuss front yard setbacks at 11114 Parkview Dr. and the E. Edgerton Rd. minor subdivision.

• Sign request for 1811 Children's Shop at 7690 Chippewa Rd.
• Front yard setback discussion for 11114 Parkview Dr.
• E. Edgerton Rd. minor subdivision and front yard setbacks

The Planning Commission approved minutes from April 25, 2024, and approved a sign application for 1811 Children's Shop at 7690 Chippewa Road, contingent on City Council approval of a deviation allowing two wall signs instead of one. The Commission scheduled a June 6, 2024 public hearing to establish a 106-foot front yard setback at 11114 Parkview Drive, and separately scheduled a June 6 public hearing on a proposed 5-lot subdivision on E. Edgerton Road. The Commission also voted to request a legal opinion on whether it has authority to recommend a variance from Section 1115.03 regarding public sanitary sewer installation in minor subdivisions. No final decisions were made on the Parkview Drive setback or the E. Edgerton subdivision; both were set for future public hearings.

• Approved April 25, 2024 Regular Meeting Minutes (5 ayes, 1 abstain, 1 absent)
• Approved April 25, 2024 Work Session Minutes (5 ayes, 1 abstain, 1 absent)
• Approved 5.8 sq. ft. and 2.85 sq. ft. wall signs for 1811 Children's Shop at 7690 Chippewa Road, contingent on City Council approval of a deviation from Section 1187.09(c) to allow two wall signs instead of one (6-0)
• Scheduled June 6, 2024 public hearing to establish a 106-foot front yard setback at 11114 Parkview Drive (6-0)
• Requested legal opinion on authority to recommend a variance from Section 1115.03 to permit public sanitary sewer in a minor subdivision (6-0)
• Scheduled June 6, 2024 public hearing on a proposed 5-lot subdivision on E. Edgerton Road (6-0)

City Council Committees

Brecksville City Council committees are reviewing several items including infrastructure projects and local ordinances. The agenda includes proposals for sanitary sewer extensions, sidewalk maintenance, and cannabis regulations.

• Ordinance to prohibit adult use cannabis in all districts
• $249,000 in notes for Chippewa Road sanitary sewer construction
• $76,890 for the 2024 Annual Sidewalk Program
• $50,000 for City Hall office space renovation
• Transfer of liquor permit for County Line Saloon at 13007 Chippewa Road

Brecksville City Council committees reviewed and recommended approval of several financial and infrastructure items to the full Council. Key recommendations included a $2,216,733.51 bid for Brecksville Road resurfacing, $249,000 in notes for sanitary sewer construction, and a $76,890 sidewalk program. Committees also recommended approving an ordinance to prohibit adult-use cannabis activities in all zoning districts and authorizing a Valley Parkway maintenance agreement for school bus access.

• Recommended approval of $249,000 notes for Chippewa/Calvin sewer construction (6-0)
• Recommended approval of $2,216,733.51 bid for Brecksville Road resurfacing (3-0)
• Recommended approval of $76,890 for 2024 Sidewalk Program (2-0)
• Recommended approval of ordinance prohibiting adult-use cannabis in all districts (2-0)
• Recommended approval of Valley Parkway access and maintenance agreement (3-0)
• Recommended approval of $50,000 for City Hall office build-out (2-0)
• Recommended approval of $8,350 for radar speed signs (2-0)
• Recommended approval of liquor permit transfer for County Line Saloon (3-0)

City Council

The City Council will consider several resolutions and ordinances including a ban on adult-use cannabis activities and the issuance of notes for sanitary sewer construction. Other items include road resurfacing bids, liquor permit transfers, and various city proclamations.

• Ordinance to prohibit adult use cannabis activity in all districts
• Issuance of up to $249,000 in notes for sanitary sewer construction on Chippewa Road and Calvin Drive
• Bid acceptance from CATT's Construction, Inc. for Brecksville Road (S.R. 21) resurfacing
• Liquor permit transfer for County Line Saloon at 13007 Chippewa Road & Patio
• Proposal acceptance from Trane U.S. Inc. for server room cooling unit

City Council approved several infrastructure projects, including a sanitary sewer extension and road resurfacing. The council also authorized contracts for youth sports directors and approved various city maintenance purchases.

• Approved issuance of up to $249,000 in notes for sanitary sewer extension along Chippewa Road and Calvin Drive (6-0)
• Approved bid from CATT's Construction, Inc. for Brecksville Road resurfacing (6-0)
• Approved independent contractor agreements for Community Youth Soccer Director John Farrell and BTBA President Margaret English (5-0-1)
• Approved $76,890 for the 2024 Annual Sidewalk Program (6-0)
• Approved $50,000 for City Hall office space build-out (6-0)
• Approved $8,350 for three RADAR speed signs (6-0)
• Approved transfer of Liquor Permit #1925995 to F & A Enterprises LLC (6-0)
• Moved ordinance to second reading to prohibit adult use cannabis activities in all districts (6-0)

Planning Commission

The Planning Commission will meet on April 25, 2024, to conduct a regular meeting and a work session. The work session includes a discussion regarding a lot split and front yard setback for 6864 Chaffee Ct.

• Lot Split & Front Yard Setback: 6864 Chaffee Ct.

The Brecksville Planning Commission approved past meeting minutes, received administrative reports, and voted to recommend that City Council hold a public hearing on May 23, 2024, regarding a lot split and 40-foot front yard setback for 6864 Chaffee Court.

• Approved Public Hearing, Regular, and Work Session meeting minutes from April 4, 2024 (5-0, 1 abstention)
• Approved recommendation to City Council to hold a Public Hearing on May 23, 2024, for a lot split and 40-foot front yard setback at 6864 Chaffee Court (6-0)

Recreation Commission

The Recreation Commission will hold a workshop meeting to discuss recreation needs. The agenda also includes a review of the previous five-year plan.

• Review of previous five-year plan
• Discussion of recreation needs

The Recreation Commission discussed two options for using a grant to create pickleball courts but did not select one, requesting more details on the Kids Quarters site. They also reviewed the decline in corporate sponsorship funding for fitness equipment and briefly reviewed the existing 5-year recreation plan. No formal votes or approvals were recorded during this work session.

• Discussed two pickleball court options (tennis courts vs. Kids Quarters basketball court)
• Commission split on location; requested clarification on Kids Quarters option
• Discussed fitness equipment funding shortfall due to lost corporate sponsorships
• Briefly reviewed the 5-year recreation plan
• Meeting adjourned by motion from Ganim, seconded by Hanna

Recreation Commission

The meeting includes reports from the Director and various departmental heads. The agenda consists of standard procedural items including call to order, roll call, and approval of minutes.

• Director's Report
• Athletic Report
• Aquatic Report
• Fitness Report
• CVYO Report

The commission approved the minutes from the March 18, 2024 meeting. The remainder of the meeting consisted of reports on city recreation programs, facility updates, and athletic registrations.

• Approved March 18, 2024 Minutes

City Council Committees

City Council committees are reviewing several recommendations for Council approval regarding city maintenance, public safety, and legislative changes. Items include tree purchases, school zone safety upgrades, and asphalt supply contracts.

• $6,685.00 for the purchase of 37 trees for spring planting
• $1,767.33 increase for Concrete Fuel Pad Removal & Replacement Project
• $3,542.00 for Community Center Natatorium repairs
• $9,950.00 for remaining historical markers for the Historical Walkway project
• $17,450.00 for solar powered School Zone Flasher system on Wiese Road

Brecksville City Council committees reviewed and recommended several expenditures to the full Council, including a $17,450 solar-powered school zone flasher for Wiese Road and a new asphalt supply contract with Stoneco, Inc. The committees also approved funds for tree purchases, facility repairs, and historical markers. A resolution was recommended to amend sick time donation forms for a specific employee.

• Recommended $17,450 purchase for School Zone Flasher on Wiese Road (3-0)
• Recommended awarding asphalt supply contract to Stoneco, Inc. (3-0)
• Recommended $6,685 for spring tree purchase (3-0)
• Recommended $9,950 for Historical Walkway markers (3-0)
• Recommended $3,542 increase for Natatorium repairs (3-0)
• Recommended $1,767.33 increase for Fuel Pad concrete project (3-0)
• Recommended amendment to sick time donation resolution (3-0)
• Convened executive session for employment matters (6-0)

City Council

The Brecksville City Council will consider an ordinance regarding asphalt supply for road repairs and a resolution concerning sick time donations. The meeting also includes reports from various city commissions and department directors.

• Ordinance accepting Stoneco, Inc. dba Allied Corporation bid for asphalt supply
• Resolution amending the sick time donation application form
• Approval of April 2, 2024 Council minutes

Brecksville City Council voted 6-0 to accept the Planning Commission's recommendation to amend the Planning & Zoning Code to prohibit adult-use cannabis activities in all zoning districts, with legislation to be prepared for a first reading on May 7. The Law Director said the measure will go on the November ballot for voters. Council also approved several purchases and contract items, including an asphalt bid, a school zone flasher, trees, and repairs, and passed an ordinance and a resolution on employee sick leave payouts.

• Accepted Planning Commission recommendation to prohibit adult-use cannabis in all zoning districts; legislation for first reading May 7 (6-0)
• Approved bid of Stoneco, Inc. dba Allied Corporation for asphalt for road repairs (6-0)
• Passed Ordinance 5701 amending Resolution No. 5544 Exhibit A on donated hours (6-0)
• Passed Resolution 5547 authorizing unused sick leave payout for Rebecca Riser into an HRA through Buckeye Deferred Compensation (6-0)
• Approved $17,450.00 purchase requisition to Greenwich Electric for solar school zone flasher on Wiese Road (6-0)
• Approved $6,685.00 blanket purchase for 37 spring trees (6-0)
• Approved $1,767.33 increase to concrete fuel pad removal and replacement project (6-0)
• Approved $3,542.00 increase for Community Center Natatorium negative air pressure repairs (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals meeting scheduled for April 8, 2024, will not take place. The provided agenda contains only administrative contact information and states there is no meeting.

Planning Commission

The Planning Commission will hold a public hearing regarding a proposed change to the Zoning Code. The amendment would add subsection (O) to Section 1189.01 to prohibit adult use cannabis activities in all use districts.

• Public Hearing: Proposed Zoning Code Amendment of Section 1189.01
• Proposed prohibition of adult use cannabis activities in all use districts

The Brecksville Planning Commission held a public hearing and voted 6-0 to forward to City Council a recommendation to amend Planning & Zoning Code Section 1189.01 by adding subsection (O) to prohibit adult use cannabis activities in all use districts. The public hearing included one resident question, and the commission also approved its March 7, 2024 regular and work session minutes. No other substantive decisions were recorded.

• Forwarded to City Council a recommendation to amend Section 1189.01 by adding subsection (O) prohibiting adult use cannabis activities in all use districts (6-0)
• Closed the public hearing on the cannabis zoning amendment (6-0)
• Approved the March 7, 2024 Regular Meeting minutes (6-0)
• Approved the March 7, 2024 Work Session minutes (6-0)

City Council Committees

City Council Committees are reviewing recommendations for several municipal projects and contract renewals. Items include a roof replacement for the Community Center and the purchase of a used truck to replace a vehicle damaged in a fire. The committees will also consider renewing waste disposal contracts and advertising for the SR 21 resurfacing project.

• $101,775.00 bid for Brecksville Community Center roof replacement
• $82,250.00 purchase of a 2019 Peterbilt truck to replace fire-damaged vehicle
• Renewal of rubbish disposal contract with Rumpke of Northern Ohio
• Public bidding advertisement for SR 21 Resurfacing Project
• Charter amendments regarding 'Gender Neutral Designations'

City committees recommended several items for Council approval, including a major resurfacing project for Brecksville Road and a $101,775 roof replacement for the Community Center. They also recommended renewing waste and recycling contracts and purchasing a used tractor-trailer truck for $82,250.

• Recommended $101,775 Community Center roof replacement bid (3-0)
• Recommended $30,213.04 in professional service bill payments (3-0)
• Recommended resolution for sick time donations to employee Jamie Mewhinney (3-0)
• Recommended Charter amendments for gender-neutral designations (3-0)
• Recommended renewal of Rumpke rubbish disposal contract (3-0)
• Recommended renewal of WM Recycle America and Buyansky Outdoor Supply contracts (3-0)
• Recommended $82,250 purchase of used 2019 Peterbilt tractor trailer (3-0)
• Recommended advertising $2.4M Brecksville Road (S.R. 21) resurfacing for bid (3-0)

City Council

The City Council is considering several ordinances including a used Peterbilt tractor trailer purchase and updates to ambulance billing rates. The meeting also includes resolutions for EMS and SAFER grant applications and a sick time donation process.

• Purchase of one used 2019 Peterbilt Tractor Trailer Truck
• Advanced Construction Group, Inc. bid for Community Center roof replacement
• Amendment to Ordinance No. 4989 regarding ALS, BLS and Mileage billing rates
• Resolution for Ohio Department of Public Safety EMS Grant application
• Resolution for FEMA SAFER Grant application

Brecksville City Council approved a series of ordinances and resolutions on April 2, 2024, including new EMS charge rates for ALS, BLS and mileage, a charter amendment for spelling, grammar, renumbering and gender-neutral designations, the purchase of a used 2019 Peterbilt tractor trailer truck, and an alternate bid for the Community Center asphalt shingled roof removal and replacement. Council also authorized the Mayor to apply for two grants: the Ohio EMS 2024-2025 grant and the DHS FY2023 Staffing for Adequate Fire and Emergency Response grant, and approved a leave donation process for employee Jamie Mewhinney. Annual renewals for rubbish, recycle, and leaf disposal contracts were approved, and the Director of Purchasing was authorized to advertise the Brecksville Road (S.R. 21) resurfacing project for public bidding. All votes were unanimous except the leaf disposal contract, which passed 6-0 with one abstention.

• Approved Resolution 5544 authorizing a leave donation process for employee Jamie Mewhinney (7-0)
• Approved Resolution 5545 authorizing the Mayor to apply for the Ohio EMS 2024-2025 grant (7-0)
• Approved Resolution 5546 authorizing the Mayor to apply for the DHS FY2023 Staffing for Adequate Fire and Emergency Response grant (7-0)
• Approved Ordinance 5697 amending the city charter for misspellings, grammar, renumbering, and gender-neutral designations (7-0)
• Approved Ordinance 5698 authorizing purchase of a used 2019 Peterbilt tractor trailer truck for the Service Department (7-0)
• Approved Ordinance 5699 accepting the alternate bid of Advanced Construction Group, Inc. for the Community Center asphalt shingled roof removal and replacement project (7-0)
• Approved Ordinance 5700 amending Ordinance No. 4989 to set new EMS charge rates for ALS, BLS and mileage (7-0)
• Approved second-year renewals of rubbish, recycle, and leaf disposal contracts; leaf contract passed 6-0 with Bender abstaining

Planning Commission

The agenda indicates that there is no meeting scheduled for this date.

Community Improvement Corporation

The meeting includes the approval of minutes from November 21, 2023. The body will also conduct nominations and elections for new members to its Board of Directors.

• Approval of November 21, 2023, minutes
• Election of new Board of Directors members

The Board approved the minutes from November 21, 2023. The corporation nominated and elected Beth Savage and Daryl Kingston to the Board of Directors. A financial report ending December 31, 2023, was provided.

• Approved November 21, 2023 minutes (3-0)
• Elected Beth Savage to the Board of Directors (3-0)
• Elected Daryl Kingston to the Board of Directors (3-0)

City Council Committees

The Brecksville City Council Committees will meet to review several recommendations for council approval. The Safety-Service Committee will consider a street sweeper purchase and a cost-share agreement with the Northeast Ohio Regional Sewer District. Other committees will discuss building maintenance, fund transfers, and municipal code updates.

• $373,355.00 purchase of a Bucher V65t Truck Mounted Sweeper Vac from MTECH
• $327,349.00 cost-share agreement with Northeast Ohio Regional Sewer District
• $5,812.00 grant for water bottle refilling stations at City Hall
• $800.00 increase for asbestos removal in the Old Police Department and Building Department
• Adoption of Municode Supplement No. 1 to city ordinances

Various committees recommended several expenditures and administrative actions to City Council, including a new street sweeper and repairs to the Service Department vehicle shop. Other recommendations included grant acceptance for water stations and vacation credits for new hires.

• Recommended $373,355 purchase of Bucher V65t Truck Mounted Sweeper Vac
• Recommended $327,349 cost-share agreement with NEORSD for street sweeper project
• Recommended $7,000 for electrical plans for Service Department Vehicle Repair Shop
• Recommended $5,812 grant for two water bottle refilling stations at City Hall
• Recommended $800 increase for asbestos abatement at Old Police and Building Departments
• Recommended vacation leave credits for Cassandra El-Khoury and Nada Alempijevic
• Recommended Right of Entry Agreement for Army Corps of Engineers at Vaughn Road
• Recommended salary continuation for an injured City employee

City Council

The City Council will consider several resolutions and ordinances including a water bottle refilling station grant and vehicle maintenance projects. The meeting also includes discussions on fund transfers and a right-of-entry agreement for construction near Vaughn Road.

• Acceptance of 2024 Recycle Ohio Grant for a Water Bottle Refilling Station
• Proposal from Karpinski Engineering for electrical service at the Service Center Recycle Building
• Community Cost Share Agreement with Northeast Ohio Regional Sewer District for a street sweeper purchase
• Ordinance to purchase one Bucher V65T Truck Mounted Sweeper Vac
• Right-of-entry agreement for construction south of Vaughn Road

City Council authorized the purchase of a Bucher V65t Truck Mounted Sweeper Vac and approved five separate zoning variances for residential properties. The council also accepted a grant for a water bottle refilling station and approved professional engineering services for the Service Center Recycle Building.

• Approved purchase of one Bucher V65t Truck Mounted Sweeper Vac (6-0)
• Approved five zoning variances for properties on Settlers Passage, Elm St., Riverview Rd., Glen Coe Dr., and Echo Hills Dr. (6-0 each)
• Authorized acceptance of 2024 Recycle Ohio Grant for water bottle refilling station (6-0)
• Accepted Karpinski Engineering proposal for Service Center Recycle Building electrical service (6-0)
• Approved $800 increase to Hathaway Environmental for asbestos removal at old Police Department (6-0)
• Authorized Community Cost-Share Agreement with NEORSD for street sweeper project (6-0)
• Approved vacation upon hire for Cassandra El-Khoury and Nada Alempijevic (6-0 each)
• Authorized Right-of-Entry Agreement with Dept. of the Army for Boston Mills Great Lakes Initiative Project (6-0)

Recreation Commission

The Recreation Commission will meet to conduct regular business including reports from various departments. The agenda includes updates on the athletic, aquatic, fitness, and CVYO areas.

• Approval of minutes from February 26, 2024
• Athletic Area Report
• Aquatic Area Report
• Fitness Area Report
• CVYO Report

The commission approved the minutes from the February 26, 2024 meeting. Members received reports on summer program registrations, facility updates, and ongoing discussions regarding a sponsorship committee and long-term planning.

• Approved February 26, 2024 Minutes

Civil Service Commission

The Brecksville Civil Service Commission will meet to discuss the promotion and hiring of personnel within the Fire Department. The commission will also consider approving minutes from the October 18, 2023, meeting.

• Discussion regarding Fire Department promotions and hiring
• Approval of October 18, 2023, meeting minutes

The Civil Service Commission decided to use an oral exam only to promote a Fire Lieutenant to Fire Chief. The commission approved the hiring of Ryan-Ramsey HR Solutions LLC to administer the assessment.

• Approved October 18, 2023 minutes
• Approved use of Ryan-Ramsey HR Solutions LLC to administer oral assessments for Fire Chief promotion

Board of Zoning Appeals

The Board of Zoning Appeals will conduct public hearings and a regular meeting regarding multiple zoning appeals. These items include requests for variances related to setbacks, fencing, driveways, and deck construction.

• Appeal 2024-02: Variance for accessory use, front yard setback, sidewalk installation, and shared driveway at 8300 & 8310 Settlers Passage
• Appeal 2024-06: Variance for solid type fencing at 8968 Elm St.
• Appeal 2024-07: Variance for side yards and driveway setback for an attached garage at 8765 Riverview Rd.
• Appeal 2024-08: Variance for a 4 ft. ornamental fence on a corner lot at 6589 Glen Coe Dr.
• Appeal 2024-09: Variance for rear yard setback for a deck construction at 10064 Echo Hills Dr.

The Board of Zoning Appeals recommended approval to City Council for various residential variances including fencing, decks, and garage setbacks. One request to allow a garage's square footage to exceed that of the primary dwelling was denied.

• Recommended approval of front yard setback, sidewalk, and driveway variances for 8300 & 8310 Settlers Passage
• Denied variance for accessory use square footage to exceed main dwelling at 8300 & 8310 Settlers Passage (0-7)
• Recommended approval of solid fencing variance at 8968 Elm St (5-1)
• Recommended approval of side yard and driveway variances for garage at 8765 Riverview Rd
• Recommended approval of ornamental fence variance at 6589 Glen Coe Dr (7-0)
• Recommended approval of rear yard setback variance for deck at 10064 Echo Hills Dr (7-0)
• Approved February 12, 2024 meeting minutes (6-0)

Planning Commission

The Planning Commission will discuss a proposed code amendment regarding cannabis activity. The agenda also includes sign requests and development items for Woodlands of Snowville and Highland Drive.

• Hastings Waterworks Wall Sign at 10331 Brecksville Rd.
• Preliminary approval extension request for Woodlands of Snowville Phase 3
• Tree felling only request for Highland Drive Major Subdivision at 9457 Highland Dr.
• Proposed amendment to prohibit adult-use cannabis activity in all use districts

The Planning Commission scheduled a public hearing for April 4 to consider prohibiting adult-use cannabis activities in all use districts. The board also approved a sign deviation for Hastings Waterworks and recommended a project extension for Woodlands of Snowville Phase 3.

• Scheduled public hearing for April 4, 2024, regarding adult-use cannabis prohibition (7-0)
• Approved 20.25 sq. ft. wall sign for Hastings Waterworks, contingent on City Council approval of height deviation (7-0)
• Recommended City Council approve preliminary approval extension for Woodlands of Snowville Phase 3 (7-0)
• Granted final approval for tree felling at 9457 Highland Drive, contingent on City Engineer and City Council approval (7-0)
• Approved February 22, 2024, Regular Meeting minutes (6-0, 1 abstain)
• Approved February 22, 2024, Work Session Meeting minutes (6-0, 1 abstain)

City Council Committees

Various City Council committees are reviewing recommendations for council approval. The agenda includes several infrastructure projects, equipment purchases, and real estate agreement updates.

• $800,000 recommendation for Capital Equipment Replacements
• $76,808 purchase of an asphalt roller to replace equipment damaged in a service garage fire
• Termination of real estate sale agreement with Morel Landscaping, LLC for Noble Park property
• Bid acceptance from Marks Construction Inc. for the Riverview Road Slope Repair Project
• $36,850 for engineering and surveying services for the Highland Drive Culvert Replacement Project

Multiple committees recommended several emergency purchase requisitions and equipment replacements following a service building fire. Other recommendations included road repair bids, engineering services for culverts and repaving, and a real estate agreement termination.

• Recommended $800,000 for capital equipment replacements due to fire (3-0)
• Recommended $35,000 for removal of jail cells from City Hall (3-0)
• Recommended $76,808 for a new 5-Ton Asphalt Roller (3-0)
• Recommended $75,000 for generator rental and $30,000 for equipment rentals (3-0)
• Recommended accepting Marks Construction Inc. bid for Riverview Road Slope Repair (3-0)
• Recommended $36,850 for Highland Drive Culvert replacement engineering (3-0)
• Recommended termination of real estate agreement with Morel Landscaping, LLC (2-0, 1 abstention)
• Recommended salary continuation for an injured city employee (7-0)

City Council

The City Council is considering several resolutions and ordinances regarding city infrastructure and equipment. Items include a real estate agreement release, police dispatch information sharing, and various municipal purchases.

• Mutual termination of real estate purchase agreement with Morel Landscaping, LLC for property at Noble Park Lane/Drive and Noble Park Road
• Memorandum of Understanding between Cuyahoga County Sheriff's Dept, Chagrin Valley Dispatch Council, and Brecksville PD
• Proposal from Chagrin Valley Engineering, LTD for environmental services for Brecksville Road resurfacing (SR 82 to North Corporation Line)
• Subdivision agreement with Harris Park Development, LLC for tree felling at 9457 Highland Drive
• Bid acceptance from Marks Construction Inc. for the Riverview Road Slope Repair Project

City Council approved final plans for Buildings D, E, F, G, and H of the Valor Acres mixed-use project. The council also authorized several infrastructure contracts, including road repairs and the purchase of service equipment.

• Approved final plans for Valor Acres Buildings D, E, and F (4-2-1)
• Approved final plans for Valor Acres Buildings G and H (6-0-1)
• Approved bid from Marks Construction Inc. for Riverview Road Slope Repair (7-0)
• Authorized $800,000 for Capital Equipment Replacements (7-0)
• Authorized $35,000 for removal of jail cells from City Hall (7-0)
• Approved $36,850 for Highland Drive Culvert engineering services (7-0)
• Authorized purchase of 5-ton asphalt roller and 10 mobile vehicle lifts (7-0)
• Approved sign deviations for Sherwin-Williams and Starbucks (7-0)

Recreation Commission

The Brecksville Recreation Commission will review member priority submissions and sponsorship updates. The meeting includes reports on the athletic, aquatic, and fitness areas. Additionally, the commission will discuss planning for a five-year plan.

• Review of Recreation Commission Member Priorities Submissions
• Sponsorship updates
• Five Year Plan Planning
• Reports on athletic, aquatic, and fitness areas

The Commission approved the January 22, 2024 minutes. Mayor Kingston announced a $50,000 grant for an outdoor pickleball project, and the CVYO presented a $1,000 donation to the Kids Quarters Project.

• Approved January 22, 2024 Minutes

Planning Commission

The Planning Commission will consider final approvals for several buildings in the VA Mixed Use Phase 1 development. The agenda also includes sign requests for Sherwin Williams and Starbucks.

• Final approval of VA - Mixed Use Phase 1 Buildings D, E, F, G, and H
• Sherwin Williams secondary entrance ground sign at 6701 Miller Rd.
• Starbucks wall and information sign replacements at 8869 Brecksville Rd.

The commission provided final approval for Buildings D, E, F, G, and H of the Valor Acres Mixed-Use Phase 1 project, subject to City Council approval. The board also approved sign permits for Sherwin-Williams and Starbucks, contingent on City Council approval of specific code deviations.

• Approved final BPDA Phase IV (Building D) at Valor Acres (5-1)
• Approved final BPDA Phase V (Building E) at Valor Acres (5-1)
• Approved final BPDA Phase VI (Building F) at Valor Acres (5-1)
• Approved final BPDA Phase VII (Building G) at Valor Acres (6-0)
• Approved final BPDA Phase VIII (Building H) at Valor Acres (6-0)
• Approved Sherwin-Williams secondary ground sign at 6701 Miller Road (6-0)
• Approved Starbucks replacement wall and information signs at 8869 Brecksville Rd (6-0)
• Approved 2023 Annual Report (6-0)

City Council Committees

City Council Committees are reviewing several infrastructure and service items. Proposed actions include accepting bids for the 2024 Road Program and landscape services for the Kids Quarters Revitalization Project. The committees are also considering asbestos removal at the Old Police Department and safety service membership dues.

• Accepting bids for the 2024 Road Maintenance Program from various contractors
• Landscape architectural services proposal for Phase I of the Kids Quarters Revitalization Project
• $11,973.00 purchase requisition for asbestos removal at the Old Police Department
• $27,500.00 for Southwest COG membership dues for police and fire services
• NPS Permit Application for the NEORSD Riverview Road Flood Reduction Project

Council committees recommended several items to full Council, including a landscape architecture contract for Kids Quarters Phase 1 and authorization to advertise for bids, asbestos removal at the old police station, a 2024 road program bid acceptance, and a Southwest COG membership payment. All recommendations passed unanimously in committee; final approval rests with Council. No items were denied or tabled.

• Recommended approval of Knight & Stolar, Inc. for Kids Quarters Phase I landscape architectural services (3-0)
• Recommended authorizing advertisement for Kids Quarters Phase 1 bids (3-0)
• Recommended $11,973.00 asbestos abatement purchase from Hathaway Environmental (3-0)
• Recommended Ease@Work EAP, LLC employee assistance services agreement (3-0)
• Recommended amending Section 145.13 to add Human Resource Specialist and Assistant Law Director (3-0)
• Recommended payroll amendment Ordinance No. 5668 (3-0)
• Recommended Fire Chief complete FY 2023 Assistance to Firefighters Grant process (3-0)
• Recommended $27,500.00 Southwest Council of Governments membership dues (3-0)

City Council

The City Council will consider several ordinances regarding employee compensation, assistance services, and police equipment transfers. The meeting also includes actions on a fire grant, a river flood reduction project permit, and the Kids Quarters Revitalization Project.

• FY 2023 Assistance to Firefighters Grant process
• NEORSD Riverview Road Flood Reduction Project permit application
• Kids Quarters Phase I Landscape Architectural Services proposal from Knight & Stolar, Inc.
• Amendment to Section 145.13 regarding exempted employees
• Transfer of police portable radios to Vasu Communications for credit

City Council approved several ordinances for city infrastructure, including the 2024 Road Maintenance Program and landscape services for the Kids Quarters Revitalization Project. The council also authorized grants for the fire department and flood reduction, and approved two zoning variances.

• Approved bids for 2024 Road Maintenance Program (7-0)
• Approved Knight & Stolar, Inc. for Kids Quarters Revitalization Phase I landscape services (7-0)
• Authorized FY 2023 Assistance to Firefighters Grant application (7-0)
• Authorized permit application for NEORSD Riverview Road Flood Reduction Project (7-0)
• Approved $27,500 for Southwest Council of Governments annual membership dues (7-0)
• Approved $11,973 for asbestos abatement at Old Police and Building Departments (7-0)
• Approved pool house variance at 6505 Summer Wind Drive (7-0)
• Approved front house addition variance at 8700 Riverview Road (7-0)

Board of Zoning Appeals

The Board will hold public hearings on several property variance requests, including new construction at 8310 Settlers Passage and a pool house at 6505 Summer Wind Drive. The meeting also includes the approval of past meeting minutes and the 2023 annual report.

• Variance for new house construction at 8310 Settlers Passage
• Variance for a 412 sq. ft. pool house building at 6505 Summer Wind Drive
• Variance for an 8 ft front addition at 8700 Riverview Road
• Approval of the 2023 Board of Zoning Appeals Annual Report

The Board of Zoning Appeals recommended approval to City Council for two variances: a 412 sq. ft. pool house at 6505 Summer Wind Drive and an 8 ft. front addition at 8700 Riverview Road. Appeal 2024-02 for a new house at 8310 Settlers Passage was withdrawn because the appellant did not appear. The Board also approved its 2023 Annual Report and previous meeting minutes.

• Recommended approval of 412 sq. ft. pool house variance at 6505 Summer Wind Drive (5-0, 1 abstain)
• Recommended approval of 8 ft. front addition variance at 8700 Riverview Road (5-0, 1 abstain)
• Withdrawn Appeal 2024-02 for 8310 Settlers Passage due to appellant absence (6-0)
• Approved 2023 Board of Zoning Appeals Annual Report (6-0)
• Approved January 8, 2024 meeting minutes (6-0)
• Approved December 11, 2023 meeting minutes (6-0)