Brookings public meetings in 2025

City Council

The Brookings City Council will hold a discussion about an upcoming mayoral vacancy and a potential councilor vacancy. No decisions or votes are scheduled on these topics during this meeting.

• Council discussion on upcoming mayor vacancy
• Council discussion on potential councilor vacancy

The council talked about the upcoming mayoral vacancy and potential councilor vacancy. Councilors Phoebe Pereda and Clayton Malmberg said they would be willing to become mayor. No formal actions, approvals, or votes were recorded.

City Council

The Brookings City Council will consider routine consent calendar items, including approval of the November 10, 2025 council minutes, acceptance of the Planning Commission minutes from October 7, 2025, and the October 2025 monthly financial report. Staff will present the fiscal year audit ending June 30, 2025 and a contract for a wastewater treatment plant generator, with cost estimates from Don Kirk Construction, STEAM Construction Inc., and McLennan Excavation Inc. An informational item on November 2025 vouchers will be discussed. After the council meeting, the Urban Renewal Agency will meet to review its June 9, 2025 minutes and project updates, followed by a workshop on procurement policy and new city logo concepts.

• Approve Council minutes for November 10, 2025
• Accept Planning Commission minutes for October 7, 2025
• Receive monthly financial report for October 2025
• Review Wastewater Treatment Plant Generator Installation Contract with estimates from Don Kirk Construction, STEAM Construction Inc., and McLennan Excavation Inc.
• Discuss November 2025 vouchers

The council approved the consent calendar, which included the November 10, 2025 council minutes, the October 7, 2025 planning commission minutes, and the October 2025 financial report. The city’s FY 2025 audit was accepted. The council authorized the city manager to sign a $29,972.91 agreement with Don Kirk Construction to install an emergency power generator at the wastewater treatment plant. All motions passed unanimously.

• Approved consent calendar (minutes, planning commission minutes, financial report) – vote 5-0
• Accepted FY 2025 audit report – vote 5-0
• Authorized $29,972.91 generator contract with Don Kirk Construction – vote 5-0

Planning Commission

The Brookings Planning Commission will hold a public hearing to decide two applications: a Minor Change of a Conditional Use Permit to transfer ownership of a short‑term rental at 1244 Moore Street, and a Planned Unit Development that would subdivide a 5.09‑acre parcel at 302 Lundeen Road into 47 residential parcels. The commission will also elect a Chair and Vice‑Chair, approve the October 7 minutes, and accept public comments.

• Minor Change of Conditional Use Permit – 1244 Moore Street (short‑term rental) – applicants Carl and Emily Clyde
• Planned Unit Development & subdivision – 302 Lundeen Road, 5.09 acres, 47 parcels – applicant Yabadabadoo LLC
• Election of Planning Commission Chair and Vice‑Chair
• Approval of minutes from the October 7, 2025 meeting
• Public comment period (unscheduled appearances limited to 5 minutes)

City Council

The City Council will discuss the installation of playground equipment at Bud Cross Park and an update to the System Development Charges methodology. The body will also review a liquor license for Elite Market 4 and a Veterans Day proclamation.

• Playground equipment for Bud Cross Park including a Playcraft Systems quote and Resolution 25-R-1268
• System Development Charges (SDC) Methodology Update via Resolution 25-R-1285
• Liquor License for Elite Market 4
• Veterans Day Proclamation
• Cancellation of City Council meetings on November 24 and December 22, 2025

The council approved the Consent Calendar, which included canceling the November 24 and December 22 meetings. They authorized a $123,638.99 contract with Playcraft Systems, LLC for playground equipment at Bud Cross Park. The council adopted Resolution 25‑R‑1285 to freeze System Development Charges fees at current rates. Mayor Isaac Hodges announced his resignation, with his last meeting expected on January 12, 2025.

• Approved Consent Calendar, including cancellation of Nov 24 and Dec 22 meetings (5-0)
• Authorized $123,638.99 playground equipment contract with Playcraft Systems, LLC (5-0)
• Adopted Resolution 25‑R‑1285 to freeze System Development Charges fees (5-0)

Parks and Recreation Commission

The Brookings Parks and Recreation Commission approved the July 24, 2025 minutes and provided updates on several park projects, including completed water installation at Stout Park Dog Park and new amenities at Chetco Point. Staff reported grant applications submitted by South Coast Community Aquatics totaling $89,150 for pool heating, facility painting, programming, safety training, and youth summer swimming. The commission also recommended creating an addendum to the 2021 Parks Master Plan to incorporate new capital improvement projects.

• Water line installation at Stout Park Dog Park completed
• New donor bench to be installed at Chetco Point
• Azalea Park Ball Field parking lot pavement replaced with gravel; drainage and new pavement expected summer 2026
• South Coast Community Aquatics submitted grant applications totaling $89,150 for pool heater, painting, programming, safety training, and youth swimming
• Recommendation to develop an addendum to the 2021 Parks Master Plan for additional capital projects

The Parks and Recreation Commission approved the minutes from the July 24, 2025 meeting with a unanimous vote. No other formal actions or votes were taken. Staff provided updates on grants, park projects, and a request for new stall doors at Kid Town, but no decisions were made on those items.

• Approved July 24, 2025 minutes (unanimous)

City Council

The City Council will meet in executive session after the workshop to consult counsel on the legal rights and duties of the public body concerning current or likely litigation, under ORS 192.660 (2)(h). The council will consider items on the consent calendar, including approval of the September 22, 2025 council minutes and acceptance of the July 1, 2025 Planning Commission minutes. Additional agenda items include discussion of the Reedsport Flood Reduction Resiliency Project, a first amendment to the City Manager employment agreement, and an informational item on September 2025 vouchers.

• Executive session to consult counsel on legal rights and duties regarding current or potential litigation (ORS 192.660 (2)(h))
• Consent calendar: approve Council minutes for September 22, 2025 and accept Planning Commission minutes for July 1, 2025
• Discussion of Reedsport Flood Reduction Resiliency Project, including DLCD public notice and Joint Permit Application #NWP-2020-450
• First Amendment to the Brookings City Manager Employment Agreement (fully executed June 13, 2024)
• Informational non‑action item: September 2025 vouchers

The council approved the September 22, 2025 City Council minutes and the July 1, 2025 Planning Commission minutes. They adopted the consent calendar as presented. The council authorized the city manager to draft a joint letter of support for the Reedsport Flood Reduction Resiliency Project and authorized the mayor to sign the first amendment to the city manager employment agreement. All motions passed unanimously (3‑0).

• Approved September 22, 2025 City Council minutes (3-0)
• Accepted July 1, 2025 Planning Commission minutes (3-0)
• Approved consent calendar as presented (3-0)
• Authorized city manager to prepare joint letter supporting Reedsport Flood Reduction Resiliency Project (3-0)
• Authorized mayor to sign First Amendment to the City Manager Employment Agreement (3-0)

Planning Commission

The Brookings Planning Commission will hold a quasi‑judicial public hearing to decide File No. M3‑2‑25, a request by Don and Mary Kirk to partition a 1.87‑acre parcel at 940 Weaver Lane into two parcels of 32,088 sq ft and 49,183 sq ft, both remaining in the R‑1‑6 single‑family residential zone. Staff have recommended approval subject to conditions, including a 50‑foot right‑of‑way for a future private road and utility easements. The commission will consider the application, staff report, and public comments before issuing a final order.

• File No. M3‑2‑25: partition request for 1.87‑acre parcel at 940 Weaver Lane
• Proposed parcels: 32,088 sq ft (undeveloped) and 49,183 sq ft (with 1,096 sq ft dwelling slated for demolition)
• Required 50‑foot central right‑of‑way and 5‑foot utility easements for future street extension
• Staff recommendation: approve the partition with conditions
• Public hearing scheduled for October 7, 2025 at 7:00 PM in Council Chambers, 898 Elk Drive

The commission voted 5-0 to approve a request to split the 1.78‑acre property at 940 Weaver Lane into two parcels. It also voted 5-0 to adopt the final order for File M3-2-25. Additionally, the July 1, 2025 meeting minutes were approved by a 5-0 vote.

• Approved partition of 1.78‑acre parcel at 940 Weaver Lane (5-0)
• Approved final order for File M3-2-25 (5-0)
• Approved July 1, 2025 meeting minutes (5-0)

City Council

The Brookings City Council will consider several items, including a $9,156,809 contract with HP Civil for wastewater treatment plant improvements. The council will also hold an executive‑session review of the city manager’s performance, extend existing civil‑engineering service contracts, and approve purchases of Ford Lightning electric trucks for police and public works. An intergovernmental agreement with Curry County and routine consent‑calendar items will be addressed as well.

• Authorize $9,156,809 contract with HP Civil for Wastewater Treatment Plant Improvement Project
• Executive session to review and evaluate the chief executive officer’s performance
• Extend civil engineering service contracts for Dyer Partnership, Civil West Engineering, and Jacobs
• Approve purchase of Ford Lightning electric trucks for police and public works via Kendall Ford of Bend
• Intergovernmental Agreement between City of Brookings and Curry County (Curry County approved IGA)

The council approved the consent calendar unanimously. A motion to enter an intergovernmental agreement with Curry County failed after a split vote. The council authorized extensions of civil engineering service contracts and approved a purchase agreement for two Ford Lightning electric trucks, each passing unanimously.

• Approved consent calendar (5-0)
• Intergovernmental agreement with Curry County failed (2 aye, 2 nay, 1 abstain)
• Authorized civil engineering contract extensions (5-0)
• Authorized purchase of two Ford Lightning electric trucks (5-0)

City Council

The City Council and Curry County are holding a joint workshop to discuss a proposed Intergovernmental Agreement. The agreement would establish a Community Resource Officer (CRO) to provide outreach and substance abuse resources.

• Proposed IGA for a Community Resource Officer funded by nationwide opiate settlement payments
• County payment to City of $49,962.40 for the 2025-2026 fiscal year
• Assignment of one half-time certified police officer from the Brookings Police Department to serve as CRO
• Agreement term ending June 30, 2028

City Council

The City Council will consider a contract for Wastewater Treatment Plant improvements and an updated Management Compensation Plan. The meeting includes a joint workshop with the county to discuss South County police patrols.

• Wastewater Treatment Plant Improvements Contract based on Jacobs recommendation
• Updated Management Compensation Plan including Wage Schedule
• Adoption of Capital Improvement Plans for System Development Charges (Resolution 25-R-1284)
• Joint City/County Workshop regarding South County Police Patrol

The council approved its consent calendar, adopted a management compensation plan, adopted citywide capital improvement plans, and authorized the City Manager to sign a $9,156,809 contract with HP Civil for wastewater treatment plant upgrades. All motions passed with unanimous ayes or with one abstention.

• Approved Consent Calendar (July 28, 2025 council minutes & March 13, 2025 Parks & Rec minutes) (4:0)
• Approved Management Compensation Plan (3:0, 1 abstention)
• Adopted Resolution 25‑R‑1284 for capital improvement plans for water, wastewater, stormwater, transportation and parks (4:0)
• Authorized City Manager to execute $9,156,809 contract with HP Civil for wastewater plant improvements (4:0)

City Council

The Brookings City Council approved its consent calendar and authorized the City Manager to execute several agreements, including a Teamsters collective bargaining contract, an integrator‑of‑record services contract, an emergency repair of the Shorewood Terrace slide for $677,609, and the purchase of land for two new drinking‑water reservoirs. All motions passed unanimously with a 3‑0 vote.

• Approved July 14, 2025 consent calendar (3:0)
• Authorized execution of Teamsters collective bargaining agreement (3:0)
• Authorized agreement with The Automation Group for integrator‑of‑record services (3:0)
• Declared Shorewood Terrace slide area emergency and approved $677,609 repair contract with Tidewater Contractors (3:0)
• Adopted Resolution 25‑R‑1283 to purchase land for two 74,000‑gallon water reservoirs (3:0)

Parks and Recreation Commission

The commission unanimously approved the minutes from the March 13, 2025 meeting. The council also approved a new memorandum of understanding with the Brookings Harbor Garden Club. No other substantive actions were taken.

• Approved March 13, 2025 minutes (unanimous)
• Approved new MOU with Brookings Harbor Garden Club (no vote tally provided)

City Council

The council approved the consent calendar, which included the June 23, 2025 council minutes, the May 6, 2025 Planning Commission minutes, and a liquor‑license item, with a 3‑0 vote. Councilors also authorized the City Manager to execute a Memorandum of Understanding with the Brookings Harbor Garden Club for city property landscape maintenance, also by a 3‑0 vote. The meeting was adjourned at 5:44 PM.

• Approved consent calendar (June 23 council minutes, May 6 Planning Commission minutes, liquor license) – vote 3-0
• Authorized City Manager to execute MOU with Brookings Harbor Garden Club – vote 3-0

Planning Commission

The Planning Commission approved a minor change to the conditional use permit for 1585 Beach Avenue, changing the permit to the new owners' names, by a 4-0 vote. The Commission also approved the final order for that permit, also by a 4-0 vote. In addition, the minutes from the May 6, 2025 meeting were approved unanimously (4-0).

• Approved minor change of conditional use permit for 1585 Beach Ave (4-0)
• Approved final order for file MC-1-25/CUP-3-17 (4-0)
• Approved minutes of May 6, 2025 meeting (4-0)

City Council

The council approved the consent calendar and removed a 2002 engine refurbishment item. It authorized the fire department to buy and outfit a pickup truck, with financing. It also approved a wastewater services amendment and a $32,000 greens mower purchase.

• Approved Consent Calendar (4-0)
• Removed agenda item 2002 E-One Engine Refurbishment (4-0)
• Authorized fire department to purchase pickup truck for $43,126.50, outfit it for $20,803.54, and finance (4-0)
• Authorized City Manager to sign CH2M Hill Engineers Amendment No. 2 (4-0)
• Authorized purchase of used greens mower for $32,000 (4-0)

City Council

The council approved the FY 2025‑26 budget, setting water and sewer rates and system replacement fees, and accepted several grant, donation, and insurance proceeds. It also authorized a $96,800 task order for Shorewood Terrace repairs and adopted a resolution to receive state revenue sharing for 2025‑26. All actions passed unanimously.

• Approved Consent Calendar (5‑0)
• Authorized Dyer Partnership Task Order $96,800 for Shorewood Terrace repair (5‑0)
• Adopted Resolution 25‑R‑1274 to receive state revenues for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1275 FY 2025‑26 budget and tax levy (5‑0)
• Adopted Resolution 25‑R‑1276 water rates for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1277 sewer rates for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1278 system replacement fees for 2025‑26 (5‑0)
• Adopted Resolution 25‑R‑1280 accepting grants and donations (5‑0)

City Council

The Brookings City Council approved the consent calendar, which included the Urban Renewal Agency minutes from April 28, 2025. The council then adopted Resolution 25‑R‑1279, approving the Urban Renewal Agency’s FY 2025‑26 budget and tax‑increment funding. Both motions passed unanimously.

• Approved Consent Calendar, including April 28, 2025 Urban Renewal minutes (5-0)
• Adopted Resolution 25‑R‑1279, approving FY 2025‑26 Urban Renewal budget and tax‑increment funding (5-0)

City Council

The council approved the consent calendar, which included the April 28 City Council minutes, the April 1 Planning Commission minutes, a liquor license for Bro Mart, and the cancellation of the May 26 council meeting. The council also authorized the City Manager to enter into an intergovernmental agreement with the Harbor Rural Fire Protection District. Both actions passed unanimously with a 5‑0 vote.

• Approved April 28, 2025 City Council minutes (5-0)
• Approved April 1, 2025 Planning Commission minutes (5-0)
• Approved Bro Mart liquor license (5-0)
• Approved cancellation of May 26, 2025 City Council meeting (5-0)
• Authorized intergovernmental agreement with Harbor Rural Fire Protection District (5-0)

Planning Commission

The commission approved a Conditional Use Permit to operate a short-term rental at 96380 Dawson Road. Commissioner Chapman made the motion and it passed unanimously 5-0. The commission also approved the minutes from the April 1, 2025 meeting by a 5-0 vote.

• Approved Conditional Use Permit for short-term rental at 96380 Dawson Road (5-0)
• Approved April 1, 2025 Planning Commission minutes (5-0)

City Council

The Brookings City Council approved the consent calendar, which included the April 14 minutes and the March financial report. Council members voted 5-0 to accept a three‑year audit services contract with Sensiba LLP. They also adopted an updated Master Fee Schedule effective July 1, 2025, and reinstated the Yard of the Month program for five months beginning May 2025. All motions passed unanimously.

• Approved consent calendar (including April 14 minutes and March financial report) – vote 5:0
• Approved three‑year audit contract with Sensiba LLP – vote 5:0
• Adopted updated Master Fee Schedule (Resolution 25‑R‑1273) effective July 1, 2025 – vote 5:0
• Reinstated Yard of the Month program for five months starting May 2025 – vote 5:0

City Council

The council approved the Consent Calendar unanimously. It adopted Ordinance 25-0-817 establishing a Vacant Building Registration Ordinance after two readings, passing 4-1. The council also authorized the city manager to sign a $92,444 agreement with Rehlko to replace the emergency generator at the wastewater treatment plant, passing 5-0.

• Approved Consent Calendar (5-0)
• First reading of Ordinance 25-0-817 (5-0)
• Second reading of Ordinance 25-0-817 (5-0)
• Adopted Ordinance 25-0-817 (4-1)
• Authorized $92,444 generator replacement agreement with Rehlko (5-0)

Planning Commission

The commission voted 5‑0 to approve a Conditional Use Permit for a short‑term rental at 1118 Easy Street (File No. CUP‑3‑25). It also approved the final order for that permit by a 5‑0 vote. The March 4, 2025 meeting minutes were approved unanimously (5‑0). No other actions were taken.

• Approved Conditional Use Permit for short‑term rental at 1118 Easy Street (5‑0)
• Approved Final Order for file CUP‑3‑25 (5‑0)
• Approved March 4, 2025 Planning Commission minutes (5‑0)

City Council

The Brookings City Council approved its consent calendar and then authorized the City Manager to contract with Tidewater Contractors Inc. to pave streets identified in the 2022 Pavement Management Plan. It also adopted several resolutions to pursue state grant applications for park improvements, rural assistance, drinking‑water protection, and housing infrastructure, and authorized a letter opposing a proposed health‑district reorganization. All actions were approved unanimously, with the mayor abstaining on the health‑district letter.

• Approved Consent Calendar (minutes, parks, Feb 2025 financial report) – unanimous
• Authorized City Manager to enter agreement with Tidewater Contractors Inc. for street paving – unanimous
• Adopted Resolutions 25‑R‑1268 & 25‑R‑1269 to submit grant applications for Bud Cross Park improvements – unanimous
• Authorized Mayor to sign letter opposing Proposed Overlapping Super Health District – unanimous (Mayor abstained)
• Adopted Resolution 25‑R‑1270 to apply for RARE assistance and match up to $26,500 – unanimous
• Adopted Resolution 25‑R‑1271 to apply for Oregon Health Authority Drinking Water Source Protection Fund – unanimous
• Adopted Resolution 25‑R‑1272 to apply for Housing Infrastructure Support Fund – unanimous