Buena Vista public meetings in 2023

Water Advisory Board

The Water Advisory Board will discuss a joint meeting with Planning & Zoning, a Source Water Protection Plan, a Water Department report, development status, and a Conservation Plan. No final decisions are listed; items are for discussion and future action.

• Joint meeting with Planning & Zoning – discussion and future activities
• Source Water Protection Plan presentation by Jeff Ollinger and Roy Gertson
• Water Department report by Shawn Williams
• Status of developments report by Shawn Williams
• Conservation Plan presentation by Al Smith

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will discuss tree clearing for a disc golf course, hear updates on Billy Cordova Memorial Park and staffing, and consider board member reappointments. The board will also review the approved budget and fee schedule and discuss future funding for recreation capital projects.

• Disc Golf Course Tree Clearing
• Billy Cordova Memorial Park Updates
• Rec Board Open Positions and Reappointments
• Budget & Fee Schedule Approved
• Future Funding for Recreation Capital Projects

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission has cancelled its regular meetings scheduled for December 20, 2023, and January 3, 2024. The next regular meeting will be held on January 17, 2024, at 7:00 PM. The agenda is otherwise procedural and contains no substantive items for discussion or decision.

• Regular meeting of December 20, 2023 cancelled
• Regular meeting of January 3, 2024 cancelled
• Next regular meeting set for January 17, 2024 at 7:00 PM

Board of Trustees - Packets

The Board of Trustees will hold a public hearing on the proposed 2024 budget and consider adopting a new fee schedule. The meeting includes a second reading and potential adoption of a comprehensive building code update and several professional service agreements.

• Public hearing and potential adoption of the 2024 Proposed Budget and Fee Schedule
• Second reading of Ordinance No. 20 to adopt 2021 International Building and Residential Codes
• Proposed contract with Swiftwater Solutions, LLC for a Water Conservation Plan
• Professional Services Agreement with Star Playgrounds for Billy Cordova Memorial Park
• Five-year engineering agreement (2024-2029) with Dibble & Associates for the Central Colorado Regional Airport

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a public hearing on the 2024 proposed budget and consider resolutions to adopt the budget, appropriate funds, and set the 2024 fee schedule. The board will also conduct a second reading and possible adoption of a new building code ordinance, and consider several professional service agreements, including for a water conservation plan, playground equipment, and airport engineering. An executive session is scheduled for personnel evaluations and another for negotiations on the Topside Annexation.

• Public hearing and adoption of 2024 budget (Resolution 79) and appropriation (Resolution 80)
• Adoption of 2024 fee schedule (Resolution 78)
• Second reading of building code ordinance adopting 2021 I-codes and 2023 Colorado electric/solar ready code (Ordinance 20)
• Award to Swiftwater Solutions LLC for Water Conservation Plan (Resolution 81)
• Professional services agreement with Star Playgrounds for Billy Cordova Memorial Park (Resolution 87)

Historic Preservation Commission

The commission will conduct an informal review of a fabric awning at 300 East Main Street and discuss potential MU-MS code revisions. The meeting also includes planning for the 2024 Strategic Plan and upcoming annual elections.

• Informal review of fabric awning at 300 East Main Street
• Discussion of possible MU-MS code revisions
• The Pearl plaque ceremony
• 2024 Strategic Plan ideas including Preservation Month
• Upcoming meeting schedule and annual elections

Beautification Advisory Board

The board is reviewing recent expenditures from the Town Beautification Fund and the Beautification Fundraised Funds. The meeting includes updates on tree adoptions, park projects, and upcoming project tracking.

• $514.76 in 2023 Beautification Funding from Town
• $3,500 rollover to 2024 for paving Dog Park entries
• $1,109 for Vacker Sign for St Rose interpretive sign
• $3,500 fundraised Adopt-a-Tree total of $1,157
• Forest Square Park Corner project interpretive sign arrival scheduled for late January

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business including agenda adoption, minutes approval, and volunteer time tracking. They will review the annual plan, receive reports from Public Works and CSFS, and discuss several business items such as memorial tree plaque design and budget, pruning/removal projects, inventory progress, educational book orders, the 2024 work plan, and subdivision reviews for Crossroads and Homestead.

• Memorial tree plaque design & budget
• Tree Board Pruning/Removal project
• Inventory progress
• Educational books order
• 2024 work plan

Planning and Zoning Commission - Packets

The Buena Vista Planning & Zoning Commission will hold a regular meeting on December 6, 2023, at 7:00 PM at the Community Center, with virtual participation via Zoom. The agenda includes a special presentation, new business items on the Water Advisory Board and the 2023 Three-Mile Plan, and routine items like approval of minutes and public comment. The Commission will discuss water-related topics with the Water Advisory Board and review the annual Three-Mile Plan, which is required by state statute for potential annexations within three miles of town limits.

• Discussion with Water Advisory Board on coordination and water planning needs
• Review and recommendation on the 2023 Three-Mile Plan, required annually by Colorado statute
• Approval of minutes from November 1, 2023 meeting
• Public comment period for residents
• Staff/Commission interaction on development projects and building code deadlines

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will review and vote on recommending the 2023 Three-Mile Plan to the Board of Trustees. The plan, required by state law, describes potential growth and land uses within three miles of town limits for possible future annexations. The commission will also discuss coordination with the Water Advisory Board.

• Recommendation on 2023 Three-Mile Plan for areas within three miles of town limits
• Discussion with Water Advisory Board on inter-board coordination
• Deadline of December 8 for building applications under 2015 IBC; incomplete or late applications may fall under 2021 IBC
• Commissioners Schultz-Writsel and Doumas stepping down; two alternate positions to be posted

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to adopt its agenda, hear public comment, and receive reports from Recreation, Public Works, and Trail News. The board will also discuss and set its 2024 agenda. No specific development reviews or action items are listed.

• Public comment period
• Development reviews
• Reports from Recreation, Public Works, and Trail News
• 2024 agenda discussion

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a public hearing on the 2024 Budget final prioritizations and consider several business items including a building code ordinance, a ground lease renewal for the Sportsmens Club, a draft 2024 fee schedule, ballot language to move municipal elections from April to November, and engagement of legal services on PFAS issues. The agenda also includes a consent agenda with routine approvals and a presentation from the Chaffee County Fire Protection District.

• Public hearing on 2024 Budget final prioritizations
• First reading of Building Code Ordinance adopting 2021 International Codes and 2023 Colorado Model Electric Ready and Solar Ready Code
• Renewal of ground lease agreement with Buena Vista Sportsmens Club
• Draft 2024 Fee Schedule with changes to Town Clerk, Airport, Public Works, Recreation, and Police fees
• Ballot language to change municipal elections from April to November, effective 2026

Board of Trustees - Packets

The Board of Trustees will discuss the 2024 budget and a proposed ordinance to adopt updated international building and energy codes. Other agenda items include a potential change to municipal election dates and a review of the 2024 fee schedule.

• Public hearing on 2024 Budget Final Prioritizations
• First reading of Building Code Ordinance to adopt 2021 International codes and 2023 Colorado Model Electric/Solar Ready Code
• Proposed Resolution No. 77 to move municipal elections from April to November starting in 2026
• Review of 2024 Fee Schedule changes for Town Clerk, Airport, Public Works, Recreation, and Police
• Consideration of ground lease agreement renewal for Buena Vista Sportmens Club

Water Advisory Board

The Water Advisory Board will discuss a Source Water Protection Plan, receive a Water Department report, and review the status of developments including Elk Run and Ivy League. They will also hear an update on the Conservation Plan Request for Proposals and vote on a new member application from Chris Sturm.

• Discussion of Source Water Protection Plan with Jeff Ollinger and Roy Gertson
• Water Department report from Shawn Williams
• Status update on Elk Run and Ivy League developments
• Progress update on Conservation Plan Request for Proposals
• Vote on new member application for Chris Sturm

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will review two developments: The Homestead and The Crossing. The board will also discuss staffing updates, Billy Cordova Memorial Park updates, budget decisions, and ActiveNet updates. A board resignation and open positions are on the agenda.

• Ashley Davis board resignation and open board positions
• The Homestead Development Review
• The Crossing Development Review
• Billy Cordova Memorial Park updates
• Budget decisions discussion

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission has cancelled its regular meetings scheduled for November 15 and December 20, 2023. The only remaining regular meeting for 2023 will be held on December 6, 2023 at 7:00 PM.

• November 15, 2023 regular meeting cancelled
• December 20, 2023 regular meeting cancelled
• Next regular meeting scheduled for December 6, 2023 at 7:00 PM

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session on building code amendments, then a regular meeting with public hearings on the 2024 town budget and a liquor license relocation for The Buena Viking. They will also consider bids for the Arizona Street Trail and Bridge Project and hear an update from the Chaffee County Economic Development Corporation.

• Public hearing on 2024 Town of Buena Vista Budget
• Public hearing on The Buena Viking hotel & restaurant liquor license change of location from 413 E. Main Street, Suite 140, to 418 and 420 E. Main Street
• Review and consideration of bids for the Arizona Street Trail and Bridge Project
• Adoption of Resolution No. 74, Series 2023, appointing Brian Berger to the Chaffee County Multijurisdictional Housing Authority
• Approval of the Shining Mountain Montessori School amended and restated lease

Board of Trustees - Packets

The Board of Trustees will hold a public hearing on the proposed 2024 budget and review bids for the Arizona Street Trail and Bridge Project. A work session will also be held to discuss potential adoption of the 2021 series of International building codes.

• Public hearing for 2024 Town of Buena Vista Budget
• Review of bids for Arizona Street Trail and Bridge Project
• Public hearing for The Buena Viking liquor license location change to 418 and 420 E. Main Street
• Proposed adoption of 2021 International Building, Residential, Fire, Fuel Gas, Mechanical, and Plumbing codes
• Appointment of Brian Berger to the Chaffee County Multijurisdictional Housing Authority

Airport Advisory Board

The Airport Advisory Board will review operations and financial reports, discuss safety hazards and mitigation recommendations, and address old business items including the ramp rehabilitation and fence project, hangar development next steps, the 2024 budget request response, fuel farm funding options, and runway weight-bearing capacity increase. New business includes planning a December year-end event and nominating 2024 officers.

• Ramp Rehab and Fence Project
• Status of Hangar Development and required next steps
• 2024 Budget – Trustee Response to Budget Request
• Fuel Farm funding options
• Runway Weight Bearing Capacity Increase

Trails Advisory Board

The Buena Vista Trails Advisory Board will review development proposals, hear reports from recreation, public works, and trail staff, and discuss board membership. The board will also set its 2024 budget and prepare accomplishments and priority projects for a joint work session with the Board of Trustees on November 14. Meeting dates for 2024 are proposed for the first Tuesday of each month.

• 2024 Budget discussion
• Work session with Board of Trustees on November 14 to cover accomplishments and priority projects
• Development Reviews
• Trail Advisory Board Membership discussion
• 2024 meeting dates proposed: first Tuesday monthly

Historic Preservation Commission

The Historic Preservation Commission discussed a potential unauthorized building demolition on North Gunnison Avenue. Members also reviewed updates regarding the Pearl Theater, the Princeton Hotel sign restoration, and upcoming budget requests.

• Discussion of 121 North Gunnison property demolition
• Pearl Theater update regarding local landmarking and grants
• Restoration input for the historic Princeton Hotel sign
• Annual CLG report due November 1
• Proposed budget request for the upcoming year

Beautification Advisory Board

The board will review current balances for town beautification funds and fundraising accounts. Discussion includes updates on the median project, dog park award, and various garden and park initiatives.

• Review of $24,255 Town Beautification Fund with $3,733.74 estimated unspent
• Review of $6,449.37 in Beautification Fundraised Funds
• Barco Products quote of $6,134.28 for park tables
• Announcement of Scarecrow Contest winners
• Update on Forest Square Park Corner interpretive sign

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business: adopting the agenda, approving minutes, and logging volunteer time. They will review the annual plan and receive reports from Public Works and the Colorado State Forest Service, then discuss new tree pruning/removal permits, a memorial tree plaque design and budget, a board pruning/removal project, inventory progress, an educational books order, and the 2024 work plan.

• New tree pruning/removal permit discussion
• Memorial tree plaque design and budget
• Tree Board pruning/removal project
• Tree inventory progress update
• 2024 work plan review

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will review and provide feedback on a draft Request for Proposals (RFP) for a new Comprehensive Plan, which will guide the town's growth and development. The plan is required every 7-10 years, with the last one approved in 2015. The RFP will be revised based on feedback before being submitted to the Board of Trustees for discussion.

• Draft RFP for 2024 Comprehensive Plan
• Proposal submittal deadline: March 4, 2024
• Funding may come from DOLA EIAF Tier I grant funds
• Project completion deadline: March 31, 2025
• Outreach goal: minimum 800 unique responses

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission is holding a regular meeting on November 1, 2023. The main item is a draft Request for Proposal (RFP) for a Comprehensive Plan, which will be discussed as new business. The rest of the agenda is procedural, including call to order, minutes approval, and public comment.

• Draft Request for Proposal for Comprehensive Plan

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on the 2024 budget with advisory board presentations, then a regular meeting to decide on several business items. Key actions include appointing members to the housing authority, considering a playground expansion for Shining Mountains Montessori School, discussing moving municipal elections from April to November, approving a $1.65M discount on the Carbonate Street apartment purchase option, and holding a public hearing on the 2024 budget.

• Appointment of Nichol McCoy to the Chaffee County Multijurisdictional Housing Authority and consideration of an alternate member
• Letter of support for Chaffee Housing Authority's land banking grant application under Proposition 123 for Alpine West affordable housing
• Shining Mountains Montessori School request to expand leased playground area at St. Rose of Lima Church in Forest Park Square
• Resolution No. 73 approving a $1.65M discount on the Town's future option to purchase Carbonate Street apartments
• Intragovernmental agreement to reallocate 100% of intracounty opioid settlement funds to Chaffee County

Board of Trustees - Packets

The Board of Trustees will hold a work session on the 2024 budget with advisory board presentations, followed by a regular meeting with several business items. Key decisions include appointing members to the Chaffee Housing Authority, considering a playground expansion for Shining Mountains Montessori School, discussing moving municipal elections from April to November, and approving a $1.65M discount on the future purchase of Carbonate Street apartments. A public hearing on the 2024 budget will also be held.

• Discounted Right of First Offer on Carbonate Street apartments with $1.65M discount on future purchase option (Resolution No. 73)
• Public hearing on the proposed 2024 Town budget
• Appointment of Nichol McCoy to Chaffee County Multijurisdictional Housing Authority (Resolution No. 72)
• Shining Mountains Montessori School request to expand leased playground area at St. Rose of Lima Church in Forest Park Square
• Discussion on changing regular municipal elections from April to November in even-numbered years

Water Advisory Board

The Buena Vista Water Advisory Board is meeting to discuss routine business, including the water department report, an update on the Ivy League Subdivision, and progress on a conservation plan request for proposals. The board may take action on any agenda item, but no specific decisions are listed.

• Water Department Report by Shawn Williams
• Ivy League Subdivision update by Shawn Williams
• Conservation Plan Request for Proposals progress by Kelly Collins
• Board of Trustees communication by Andrew Rice
• New member discussion

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will discuss potential fee differences between local and out-of-town users, consider renaming the fee assistance program, and review capital improvement projects for 2024 and beyond. The board will also receive a staff report on Billy Cordova Memorial Park updates and staffing.

• Discussion of 'Locals' vs 'Out-Of-Town' fee structure
• Consideration of renaming 'Fee Assistance Program' to 'Scholarship Program'
• Capital Improvement Projects for 2024 and future financing
• RAB Budget Presentation to BOT on October 24
• Billy Cordova Memorial Park updates

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission will discuss proposed revisions to the Chaffee County building code, which the Town may adopt in whole, in part, or not at all. The Commission's feedback will inform a future presentation to the Board of Trustees. The agenda also includes approval of the September 20, 2023 minutes and public comment.

• Review of 2021 International Codes, including building, residential, fire, and wildland-urban interface codes
• Discussion of adopting the Colorado Model Electric Ready and Solar Ready Code (mandated, enforcement Jan 1, 2024)
• Proposed amendments include snow load minimum of 35 psf, wind speed 115 mph, and frost depth based on elevation
• Proposed changes to address identification requirements and sprinkler exceptions for Group R-3 buildings
• Public comment period for residents

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission is meeting to discuss and possibly act on revisions to the Chaffee County Building Code. The agenda includes public comment and staff interaction, but no specific proposals or dollar amounts are listed.

• Chaffee County Building Code Revisions as new business

Airport Advisory Board

The Buena Vista Airport Advisory Board will discuss the airport manager's budget presentation, consider a statement of support for the proposed budget, and review progress on ramp rehabilitation and hangar development. Safety items include a monthly hazard review and a working group on taxiway hazards. The board will also discuss minimum standards and welcome a new member.

• Airport Manager’s Budget Presentation
• AAB Statement of Support for Proposed Airport Budget for 24 October BoT meeting
• Ramp Rehab – expected end date for punch list items
• Hangar Development – LOI status and next steps for Selby/Godonis project
• Safety Working Group – ideas for increasing operator awareness of connector taxiway hazard

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session on a potential annexation request (no decisions), followed by a regular meeting. Key items include adopting resolutions for an easement to Public Service Company of Colorado and renewing a retail marijuana store license for PCG One LLC dba Forage Buena Vista. The Board will also hear a 2024 budget presentation, consider a letter of support for the Upper Arkansas River Valley Park Improvement Project, and receive an update on Buena Vida Wine & Spirits construction.

• Work session on Topside Potential Annexation Request (no decisions)
• Resolution No. 68 granting an easement to Public Service Company of Colorado
• Resolution No. 69 renewing retail marijuana store license for PCG One LLC dba Forage Buena Vista
• Consideration of letter of support for Upper Arkansas River Valley Park Improvement Project partnering with Salida
• 2024 preliminary budget presentation by Treasurer Phillip Puckett

Board of Trustees - Packets

The Board will hold a work session on a proposed annexation and development of a 30-acre business park with workforce housing, followed by an executive session to discuss negotiation strategy. At the regular meeting, trustees will consider a letter of support for a river valley park improvement project, hear a 2024 budget presentation, and vote on routine consent items including a marijuana license renewal and an easement for Public Service Company.

• Work session on Topside Business Park annexation — 30 acres near CR-313 and CR-317 with flex industrial, commercial, and workforce housing
• Resolution No. 69 — renewal of retail marijuana store license for PCG One LLC dba Forage Buena Vista
• Resolution No. 68 — granting an easement to Public Service Company of Colorado
• Letter of Support for Upper Arkansas River Valley Park Improvement Project — partnership with Salida and Chaffee County Community Foundation
• 2024 preliminary budget presentation by Treasurer Phillip Puckett

Historic Preservation Commission

The regular meeting of the Buena Vista Historic Preservation Commission scheduled for October 5, 2023, has been cancelled. The next regular meeting is scheduled for November 2, 2023.

Beautification Advisory Board

The board is reviewing current balances for town beautification funds and fundraising. Discussion includes updates on the median project, xeric garden markers, and various park improvements.

• Review of $24,255 Town Beautification Fund (current balance $12,82D9.66)
• Review of $6,621.54 in Beautification Fundraised Funds
• $6,619.51 quote from Barco Products for park tables and benches
• $5,000 McPhelemy Park corner project
• $208.19 picnic table rehab

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business and several substantive items. They will review the annual plan, hear reports from Public Works and CSFS, and discuss a new tree pruning/removal ordinance, a pruning/removal bid, and the nomination of a new chairman. Other items include the SDCEA tree project, memorial tree plaque design and budget, inventory progress, and a budget for educational books.

• New tree pruning/removal ordinance
• Tree pruning/removal bid
• Nomination of new chairman
• SDCEA tree project
• Memorial tree plaque design & budget

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for October 4, 2023 has been cancelled. The next regular meeting is set for October 18, 2023 at 7:00 PM.

• Meeting cancelled

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to approve minutes, hear reports, and discuss the 2024 budget for Walton Loop and Cottonwood Loop. They will also prepare for a work session with the Board of Trustees on October 24, covering accomplishments and priority projects.

• 2024 budget discussion for Walton Loop and Cottonwood Loop
• Work session with Board of Trustees on October 24
• Trail Advisory Board membership update
• Development reviews
• Reports from Recreation, Public Works, and Trail News

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on the 2024 budget and department priorities, followed by a regular meeting with several action items. They will consider approving a tavern liquor license for Main Street Tavern, an intergovernmental agreement for a regional SWAT team, and amendments to tree regulations on public property. The board will also review an application for the Elk Run Estates water supply protection district.

• Public hearing on tavern liquor license for The Collegiate LLC dba Main Street Tavern at 308 and 310 E. Main Street
• Intergovernmental Agreement for a Collective Special Weapons and Tactics Team with Chaffee County Sheriff's Office, Chaffee County, and City of Salida
• Ordinance No. 19 amending Sections 11-82 and 11-83 of the Municipal Code concerning trees on public property
• Elk Run Estates Subdivision Water Supply Protection District Application review
• Resolution No. 66 approving revised IGA with Buena Vista School District for Law Enforcement School Partnership Program

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session to preview the 2024 budget and department priorities, followed by a regular meeting with several action items. The board will consider a tavern liquor license for Main Street Tavern, an intergovernmental agreement for a regional SWAT team, amendments to tree regulations on public property, and a water supply protection district application for Elk Run Estates. No decisions will be made during the budget work session.

• Public hearing for Tavern Liquor License for The Collegiate LLC dba Main Street Tavern, 308 and 310 E. Main Street
• Intergovernmental Agreement for a Collective Special Weapons and Tactics Team with Chaffee County and Salida
• Ordinance No. 19, Series 2023 amending Municipal Code sections 11-82 and 11-83 on tree pruning, removal, and planting on public property
• Elk Run Estates Subdivision Water Supply Protection District Application review
• Resolution No. 66 approving revised intergovernmental agreement with Buena Vista School District R-31 for Law Enforcement School Partnership Program

Water Advisory Board

The Water Advisory Board will review a water department report, discuss progress on a conservation plan request for proposals, and receive an update on the Ivy League Subdivision. The board may also consider new member appointments and communication from the Board of Trustees.

• Conservation Plan Request for Proposals progress update
• Ivy League Subdivision update
• Water Department Report by Shawn Williams
• Board of Trustees communication by Andrew Rice
• New member discussion

Historic Preservation Commission

The Historic Preservation Commission met to discuss several items, including a recommendation for the local landmarking of 316 E. Main Street. The commission also discussed development concerns on Main Street and upcoming historic survey meetings.

• Recommended 316 E. Main Street (The Pearl Theater) for local landmarking
• Discussed Town Preservation Plan and development on Main Street
• Noted upcoming Historic Survey public meeting on September 21, 2023

Beautification Advisory Board

The Beautification Advisory Board will discuss the beautification fund, invoices, receipts, and bills. They will also review past year's resolutions and handle routine administrative tasks.

• 2023 Beautification funding - $24,255
• Current budget deficit - $13,062.14
• MFPKHOHP/fruqhu surmhfw - $5,000
• BaUcR/purgxwv txrwh for 4 UHJXOaU and 1 ADA SOXV VKLSSLQJ - $6,619.51

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will discuss capital improvement projects for 2024 and beyond, including potential grant funding and a survey of priorities. They will also receive updates on a Boys & Girls Club project collaboration and the Billy Cordova Memorial Park. The board will consider a future meeting schedule and a budget presentation to the Town Board.

• Discussion of capital improvement projects for 2024 and beyond, including future financing and a combined grant writing position
• Update on collaboration with Boys & Girls Club of Chaffee County (BGCCC)
• Update on Billy Cordova Memorial Park
• Possible RAB budget presentation to the Board of Trustees on October 24
• Survey of priorities for recreation projects

Planning and Zoning Commission - Packets

The Buena Vista Planning & Zoning Commission will hold a regular meeting to discuss potential code direction on shipping containers, ADU square footage, public improvements, and a reboot of the camping discussion. The agenda includes approval of minutes from August 16, 2023, and public comment. No final decisions are listed; the main item is a discussion only.

• Discuss potential code direction: shipping containers, ADU square footage, public improvements, camping discussion reboot
• Approval of minutes from August 16, 2023
• Public comment period

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will hold a regular meeting to discuss potential code direction on several topics, including shipping containers, accessory dwelling unit square footage, public improvements, and a reboot of camping discussions. No final decisions are scheduled; the items are listed under new business for discussion only.

• Discuss potential code direction on shipping containers
• Discuss potential code direction on ADU square footage
• Discuss potential code direction on public improvements
• Reboot discussion on camping regulations

Airport Advisory Board

The Buena Vista Airport Advisory Board will meet to discuss operational and financial reports, safety updates, and old business including ramp rehabilitation and minimum standards. New business includes a statement of support for a UAS corridor concept test and coordination with Salida Airport.

• Ramp Rehab – Start no later than date discussion
• Minimum Standards – Work session review and next steps
• AAB statement of Support for UAS Corridor Concept Test
• Coordination with Salida Airport staff/boards
• Updated Safety Policy Letter – e-mail contact change

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a regular meeting with several action items, including approving a professional services agreement for the final design of Billy Cordova Memorial Park, a restated school resource officer agreement, an Xcel Energy easement, and a budget amendment for a condemned property deposit. The board will also hear updates from the Chaffee Housing Authority and hold executive sessions on wildfire mitigation and water purchase negotiations.

• Resolution No. 64: Approve professional services agreement with Vallerian LLC for final design of Billy Cordova Memorial Park
• Resolution No. 65: Approve restated intergovernmental agreement with Buena Vista School District R-31 for Law Enforcement School Partnership Program
• Consider revised Xcel Energy offer for restated easement and temporary construction easement on Dryfield Farm Property
• Budget amendment to pay $18,125.10 deposit to court for condemned triangle parcel on Carbonate St Phase 2
• Executive sessions on Sangre de Cristo Electric Association wildfire mitigation and water purchase from Upper Arkansas Water Conservancy District

The Board adopted Resolution 65, restating the intergovernmental agreement with the Buena Vista School District for a Law Enforcement School Partnership Program. It also approved Xcel Energy's revised easement amendment for the Dryfield Farm transmission line, amended the 2023 budget to fund a court deposit for a condemned parcel, and directed staff to study noise‑reduction options for rooftop venues. Additional actions included approving a letter of support for the PetSafe dog‑park award and entering executive session on water and wildfire matters.

• Adopted Resolution 65, restated intergovernmental agreement for LESP (roll‑call carried)
• Approved Xcel Energy revised easement amendment and temporary construction easement (roll‑call carried)
• Amended 2023 budget to pay $18,125.10 court deposit for condemned Carbonate Street parcel (roll‑call carried)
• Directed staff to explore solutions to reduce noise from rooftop establishments (roll‑call carried, 1 nay)
• Approved letter of support for the PetSafe Dog Park award program (roll‑call carried)
• Moved to enter executive session on water purchase and wildfire mitigation (roll‑call carried)
• Adjourned meeting at 11:35 PM (roll‑call carried)

Board of Trustees - Packets

The Board of Trustees will vote on a restated intergovernmental agreement with Buena Vista School District for a Law Enforcement School Partnership Program, replacing the current School Resource Officer agreement. They will also consider approving a revised easement offer from Xcel Energy on the Dryfield Farm Property and amending the 2023 budget to pay an $18,125.10 deposit for a condemned parcel on Carbonate Street. Additionally, the Board will receive an update from the Chaffee Housing Authority and hold executive sessions on wildfire mitigation negotiations and a water purchase agreement.

• Restated IGA with Buena Vista School District R-31 for Law Enforcement School Partnership Program (LESP)
• Revised easement offer from Xcel Energy on Dryfield Farm Property
• Budget amendment for $18,125.10 deposit on condemned Carbonate Street triangle parcel
• Update from Chaffee Housing Authority Executive Director Ashley Kappel
• Executive sessions on Sangre de Cristo Electric Association wildfire mitigation and 50 acre-feet water purchase from Upper Arkansas Water Conservancy District

Historic Preservation Commission

The regular meeting of the Buena Vista Historic Preservation Commission scheduled for Thursday, September 7, 2023, has been cancelled. The next regular meeting is scheduled for October 5, 2023.

Beautification Advisory Board

The board will review minutes from the August 3, 2023 meeting and review current balances for the 2023 Beautification Fund and Beautification Grant Funds. The agenda includes discussions on new expenditures for flower inserts, plants, and sign banners, as well as updates on several ongoing projects.

• New expenditure: $3,692 for flower inserts
• New expenditure: $485.21 for plants for Xeric Gardens
• New expenditure: $480 for mulch
• New expenditure: $116 for replacement banners for two HPE signs
• Project update: $6,619.51 quote for regulatory and ADA compliant labels and benches

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to review its annual plan, hear reports from Public Works and the Colorado State Forest Service, and discuss several business items including the SDCEA tree project, memorial tree plaque design, tree pruning/removal scope, planting a Hawthorn tree, Carbonate landscape review, and the 2024 budget. The agenda is largely routine administrative and planning matters.

• SDCEA tree project discussion
• Memorial tree plaque design
• Tree pruning/removal scope
• Planting of a Hawthorn tree date
• Budget 2024 review

The board approved the minutes from the August 3, 2023 meeting. A project list consisting of 76 prunings and 21 removals was presented for bidding. The board also discussed the Carbonate St project and the SDCEA Easement tree clearing.

• Approved August 3, 2023 meeting minutes
• Presented 2023 pruning (76) and removal (21) project list for bidding
• Accepted resignation of Chairman Tom Liverman

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for September 6, 2023 has been cancelled. The next regular meeting is set for September 20, 2023 at 7:00 PM.

• Regular meeting cancelled
• Next meeting scheduled for September 20, 2023 at 7:00 PM

Trails Advisory Board

The board decided to submit a comment regarding the developer's response to the Carbonate Street #3 review. A board member recommended including hardening for the Walton Loop in the 2024 budget to make it ADA compliant. No other substantive actions were taken.

• Approved agenda
• Approved August 1, 2023, minutes
• Decided to submit comment on Carbonate Street #3 developer response

Water Advisory Board

This meeting of the Buena Vista Water Advisory Board consists entirely of procedural and administrative items, such as approval of minutes, financial reports, and routine updates. No substantive decisions or public hearings are scheduled.

• Approval of minutes from previous meetings
• Review of financial reports
• Discussion of routine operational updates

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session on wildfire mitigation, then a regular meeting with several business items. They will consider designating the Pearl Theater as a historic landmark, committing to Proposition 123 for affordable housing funding, and awarding a contract for the Infiltration Gallery Expansion Project. The board will also hear updates on the new police station capital project and consider an amendment to the interim town administrator's agreement.

• Public hearing on Resolution 61 to designate Pearl Theater at 316 East Main Street as a historic local landmark
• Consider directing staff to file commitment for Proposition 123 affordable housing funding
• Final update on new police station capital project and allocation of project savings
• Resolution 62 approving Notice of Award to JHL Constructors Inc. for Infiltration Gallery Expansion Project
• Resolution 63 approving first amendment to Interim Town Administrator agreement with Phillip Puckett

The Board approved the consent agenda, which included the appointment of Christopher Mertes to the Airport Advisory Board. A work session was held regarding the Sangre de Cristo Electric Association's wildfire mitigation and tree removal plan, but no formal action was taken on the proposal.

• Approved appointment of Christopher Mertes as alternate member of Airport Advisory Board (Resolution No. 60)
• Approved August 8, 2023 Regular Meeting minutes
• Approved Trails, Airport, and Recreation Advisory Board minutes

Board of Trustees - Packets

The Board of Trustees will hold a public hearing on designating the Pearl Theater building at 316 East Main Street as a historic local landmark. They will also consider committing to Proposition 123 for affordable housing funding, hear an update on the new police station capital budget, and vote on awarding a contract for the Infiltration Gallery Expansion Project. A work session at 6:00 PM will cover SDCEA's wildfire mitigation plan, but no decisions will be made during that session.

• Public hearing on Resolution No. 61 to designate the Pearl Theater building at 316 East Main Street as a historic local landmark
• Consideration of directing staff to file the Town's commitment for Proposition 123 affordable housing funding
• Final update on the new police station capital project and direction on allocating project savings
• Resolution No. 62 approving a Notice of Award to JHL Constructors Inc. for the Infiltration Gallery Expansion Project
• Resolution No. 63 approving the first amendment to the Interim Town Administrator employment agreement with Phillip Puckett

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will consider a new nature exploration program proposal, discuss team photos for youth sports, and review capital improvement projects for 2024 and beyond. Ongoing items include the Boys & Girls Club collaboration, Chicago Ranch update, and Billy Cordova Memorial Park updates.

• Program Proposal – Wild Roots Nature Exploration
• Team Photos for Youth Sports Discussion
• Capital Improvement Projects for 2024 and Beyond/Future Financing
• Boys & Girls Club Project Collaboration and Ground Lease agreement discussion
• Billy Cordova Memorial Park Updates

The board expressed support for a contracted nature exploration program for children ages 2-8. Members also decided to include Parks staff in meetings involving major subdivision recommendations. Other discussions focused on youth sports photos and the Boys & Girls Club project.

• Supported Wild Roots Nature Exploration program proposal
• Decided to invite Parks staff to meetings regarding major subdivision recommendations
• Approved August 16 agenda (unanimous)
• Approved July minutes (unanimous)

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission is holding a regular meeting with no new business items listed. The agenda includes routine items such as approval of minutes from the July 19th meeting and public comment. The meeting is open to the public via Zoom.

• No new business items on the agenda
• Approval of minutes from July 19, 2023 meeting
• Public comment period

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission is holding a regular meeting with only procedural items: call to order, pledge, roll call, agenda adoption, approval of July 19 minutes, public comment, and staff/commission interaction. No new business is listed.

• Approval of minutes from July 19 meeting
• Public comment period open

The commission approved the amended minutes from the July 19, 2023, meeting. No new business items were decided upon during the session.

• Adopted the meeting agenda as amended
• Approved July 19, 2023, meeting minutes as amended

Airport Advisory Board

The Airport Advisory Board will consider a recommendation for an alternate member appointment, review the ramp rehabilitation project's start date, and preview a work session on minimum standards. The board will also conduct a monthly hazard review and discuss safety process integration into the airport website redesign.

• Alternate Member Appointment Recommendation
• Ramp Rehab – Start no later than date
• Minimum Standards – Preview Work Session Agenda
• Monthly Hazard Review
• Safety Process Integration in Airport Website Re-Design

The Airport Advisory Board recommended the appointment of Christopher Mertes to a vacant alternate member position. The board also approved language for a statement of support regarding the exploration of a UAS corridor to encourage drone testing and operations.

• Approved agenda (unanimous)
• Approved June 20, 2023 minutes (unanimous)
• Recommended Christopher Mertes for vacant alternate member position (unanimous)
• Approved statement of support for exploring the development of a UAS corridor

Board of Trustees - Packets

The Board of Trustees will vote on a funding agreement for the Carbonate Street Apartments project and consider appointing Brian Berger as Town Administrator. They will also hear the Chaffee County Rec Council's annual outdoor recreation report and enter executive session on a revegetation plan negotiation.

• Resolution No. 58: Approving a take-out agreement with Colorado Clean Energy Fund for Carbonate Street Apartments funding from the Innovative Housing Incentive Grant Program
• Resolution No. 59: Appointing Brian Berger as Town Administrator and approving an employment agreement
• Resolution No. 54: Professional services agreement with Lowry Contracting for the Pocket Wave Remodel Project
• Resolution No. 55: Notice of award to A-1 Chipseal Company for 2023 street chipseal projects
• Resolution No. 56: Notice of award to S & S Unlimited for 2023 street paving projects

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will consider approving a tri-party funding agreement for the Carbonate Street Apartments project using state housing incentive grant funds, and appoint Brian Berger as Town Administrator with an employment agreement. Other business includes a presentation on the Chaffee County Rec Council's outdoor recreation management plan and approval of several resolutions for professional services and street projects.

• Resolution No. 58: Approving a take-out agreement with Colorado Clean Energy Fund for Carbonate Street Apartments funding from the Innovative Housing Incentive Grant Program
• Resolution No. 59: Appointing Brian Berger as Town Administrator and approving his employment agreement
• Resolution No. 54: Professional services agreement with Lowry Contracting for the Pocket Wave Remodel Project
• Resolution No. 55: Notice of award to A-1 Chip Seal Company for 2023 Street Chip Seal Projects
• Resolution No. 56: Notice of award to S & S Unlimited for 2023 Street Paving Projects

The Board of Trustees approved a take-out agreement for the Carbonate Street Apartments project involving the Colorado Clean Energy Fund and Fading West Building Systems, LLC. The Board also directed staff to finalize loan documents to deploy grant funds as debt to avoid a projected $800,000 federal income tax liability.

• Approved Resolution No. 52: Appointed Joseph Teipel to the Chaffee County Multijurisdictional Housing Authority
• Approved Resolution No. 53: Affirmed authorized signers for town bank, credit card, and investment accounts
• Approved Resolution No. 54: Professional services agreement with Lowry Contracting for Pocket Wave remodel
• Approved Resolution No. 55: Notice of award to A-1 Chipseal Company for 2023 street chipseal projects
• Approved Resolution No. 56: Notice of award to S & S Unlimited for 2023 street paving projects
• Approved Resolution No. 57: Public improvement agreement with Thomas and Catalina White
• Approved Resolution No. 58: Take-out agreement for Carbonate Street Apartments funding (Roll Call)
• Directed staff to finalize loan documents for Carbonate Street project grant funds

Historic Preservation Commission

The Historic Preservation Commission will discuss the nomination of 316 E. Main Street (The Pearl Theater) as a local landmark. The meeting also includes discussion regarding the Town Preservation Plan and an upcoming historic survey public meeting.

• Local Landmark nomination for 316 E. Main Street - The Pearl Theater
• Public meeting notice for Historic Survey on September 21, 2023
• Discussion of Town Preservation Plan & ADG
• Executive session regarding HPC personnel issues

Beautification Advisory Board

The board will review current beautification fund balances and discuss upcoming spending for 2024. Discussions include maintenance for xeric gardens, park signage, and potential projects for McPhelemy Park and Forest Square Park.

• Review of $17,835.35 remaining Town beautification balance
• Update on McPhelemy Park corner project involving $5,000 for picnic tables and benches
• Discussion of 2024 budget requests including flowers, signage, and a scissor lift
• Update on Forest Square Park corner project regarding tree installation and edging costs
• Status update on Bark for your Park grant for a dog park shade structure

The Beautification Advisory Board approved the purchase of a historical interpretive sign for Forest Square Park. The board also reviewed current fund balances and discussed budget requests for 2024.

• Approved July 6, 2023 meeting minutes
• Approved $1,700 purchase of 24X18 interpretive sign for Forest Square Park
• Decided to increase 2024 budget request for Friendship Garden at McPhelemy Park

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to approve minutes, review its annual plan, and hear reports from Public Works and the Colorado State Forest Service. Business items include the SDCEA tree project, tree inventory software, memorial tree plaque design, tree pruning/removal scope, planting dates, and ash tree survey results.

• SDCEA tree project discussion
• Tree inventory software review
• Memorial tree plaque design
• Tree pruning/removal scope
• Ash tree survey results

The board discussed SDCEA's plan to clear 15 feet on either side of high voltage power lines and noted the formation of the BV Tree Coalition to oppose the project. A work session with Town Council and citizens is scheduled for August 22. Members also reported no evidence of Emerald Ash Borer after inspecting approximately 144 trees.

• Approved July 6, 2023 meeting minutes
• Scheduled work session with Town Council and SDCEA for August 22 at 5:30
• Scheduled Hawthorn tree planting at the Roastery for August 29 at 0900

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for August 2, 2023 has been cancelled. The next regular meeting will be held on August 16, 2023.

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to approve minutes, hear public comment, review development proposals, and receive reports from recreation, public works, and trail news. The agenda is largely procedural, with no specific action items detailed.

• Approval of May 2, 2023 and June 6, 2023 minutes
• Public comment period
• Development reviews
• Reports from Recreation (Earl), Public Works (Shawn), and Trail News (Kelly)
• Trail Adopters Report (Earl)

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold public hearings on a water allocation policy amendment and on rezoning The Crossing Major Subdivision to high-density residential, along with approving its preliminary plat. They will also consider development agreements and affordability covenants for Carbonate Street Phase I apartments, and a street dedication and alley vacation on Block 25.

• Public hearing on Ordinance No. 16, 2023, amending water dedication and allocation policy in the municipal code
• Public hearing on rezoning portions of Blocks 7 and 11 Crossman’s Addition from R-2-OT to R-3 (High Density Residential) for The Crossing subdivision
• Consideration of Resolution No. 47, 2023, approving the preliminary plat for The Crossing Major Subdivision Phase 1
• Consideration of Resolutions No. 48 and 49, 2023, approving affordability covenants and a development agreement for Carbonate Street Phase I apartments with Fading West
• Public hearing on Ordinance No. 18, 2023, vacating the alley in Block 25, and Resolution No. 50, 2023, dedicating a portion of South Main Street

The Board of Trustees approved Ordinance No. 16 to amend the municipal code regarding water supply dedication for development and extraterritorial services. The Board also approved a DOLA grant for affordable housing infrastructure and an engineering agreement for an infiltration gallery expansion.

• Adopted Ordinance No. 16 regarding water dedication and allocation policy (5-1)
• Approved Resolution No. 46 for a DOLA grant for affordable housing infrastructure at The Crossing development
• Approved Resolution No. 51 for an agreement with JVA, Inc. for infiltration gallery expansion project services
• Approved the meeting agenda

Board of Trustees - Packets

The Board of Trustees will hold public hearings and consider approving a rezoning and preliminary plat for The Crossing major subdivision, Phase 1, as well as amendments to the water allocation policy. They will also consider resolutions for a DOLA grant for infrastructure at The Crossing and a development agreement for Carbonate Street Phase I affordable housing. A work session to introduce town administrator finalists is scheduled before the regular meeting.

• Public hearing on rezoning property from General Residential (R-2-OT) to High Density Residential (R-3) for The Crossing subdivision
• Public hearing on preliminary plat for The Crossing Major Subdivision, Phase 1
• Resolution to apply for a DOLA Energy and Mineral Impact Assistance Fund grant for infrastructure at The Crossing
• Resolutions to approve a development agreement and affordability covenants for Carbonate Street Phase I dwelling units
• Public hearing on vacating and dedicating portions of South Main Street and Block 25 alley right-of-way

Water Advisory Board

The Water Advisory Board will consider a request for proposals for a conservation plan, receive an update on the Ivy League Subdivision, and discuss a Board of Trustees work session and new member appointments. The meeting includes approval of June minutes and public comment.

• Conservation Plan Request for Proposals
• Ivy League Subdivision Update
• Board of Trustees Work Session discussion
• New member appointments

The board approved the agenda and previous meeting minutes. Members discussed town water demand, including a 25% unaccounted water rate for July and the use of well #3. The board also reviewed water rights, including an agreement for UAWCD to provide 50 acre ft of water rights for wells #3 and #4.

• Approved agenda as presented
• Approved June 15, 2023 minutes

Recreation Advisory Board

The Recreation Advisory Board will discuss increasing late registration fees for programs and review capital improvement projects for 2024 and beyond. They will also hear updates on Billy Cordova Memorial Park and the Boys & Girls Club project collaboration.

• Increasing the Late Registration Fee for Programs
• Capital Improvement Projects for 2024 and Beyond
• Recreation and Parks/Public Works Collaboration Discussion
• Billy Cordova Memorial Park Updates
• Boys & Girls Club Project Collaboration

The board reviewed potential 2024 capital improvements, including ballfield rehabilitation and gym floor work. Members discussed adjusting late registration fees to 50% of the registration cost. No formal votes were recorded for new business items.

• Approved the meeting agenda (unanimous)
• Approved June meeting minutes (unanimous)

Planning and Zoning Commission - Packets

The Buena Vista Planning & Zoning Commission will hold a public hearing on a major site plan for 60 deed-restricted apartment units on Carbonate Street, with a staff recommendation to approve with conditions. The agenda also includes a public hearing on a water supply ordinance amendment, while a previously scheduled hearing on Block 25 rights-of-way has been cancelled. The meeting will also approve minutes from May 17, 2023.

• Major Site Plan Review for 60 deed-restricted apartment units at Proposed Lot 18, Block 66 (Carbonate Street Phase I Apartments)
• Public hearing on ordinance amending water supply dedication and extraterritorial service requirements
• Cancelled public hearing on Block 25 rights-of-way vacations and dedications
• Approval of minutes from May 17, 2023 meeting

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission will hold a regular meeting on July 19, 2023, at 7:00 PM. The main item is a major site plan review for a proposed 60-unit deed-restricted apartment development on Lot 18, Block 66. A public hearing on water supply ordinance amendments is also scheduled, while a separate hearing on rights of way vacations has been cancelled.

• Major Site Plan Review for Lot 18, Block 66: 60 deed-restricted apartment units
• Public Hearing on ordinance amending water supply dedication and extraterritorial service provisions
• Public Hearing on Block 25 rights of way vacations and dedications - CANCELLED
• Approval of minutes from May 17, 2023

The Planning and Zoning Commission unanimously recommended approval of a resolution regarding water dedication, subject to further research on expiration timelines and development incentives. The commission also received a staff presentation on a proposed 60-unit apartment project on Carbonate Street.

• Recommended approval of water dedication resolution with five specific conditions (Unanimous)
• Approved agenda as amended (Motion #1)
• Approved May 3, 2023 meeting minutes as amended (Unanimous)

Airport Advisory Board

The Buena Vista Airport Advisory Board will consider adopting a formal hazard reporting and risk assessment process, following a June discussion that led to a redraft. The board will also receive updates on ramp rehabilitation construction beginning in August, minimum standards revisions, and a new Google account for official correspondence.

• Hazard Reporting/Risk Assessment Process Adoption
• Ramp Rehab – Beginning of Construction (August, FAA/CDOT grants approved)
• Minimum Standards; Rules & Regs – Update
• AAB Google Account establishment
• Monthly Hazard Review

The Airport Advisory Board officially adopted a new Hazard Reporting Form and Risk Assessment Process. The board also voted to cancel the 2023 Airport Open House due to construction delays regarding ramp rehabilitation.

• Adopted Hazard Reporting Form and Risk Assessment Process (unanimous)
• Cancelled 2023 Airport Open House (unanimous)
• Approved June 20th, 2023 meeting minutes (unanimous)
• Adopted meeting agenda (unanimous)

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will consider an ordinance to amend the property conveyance agreement for the Carbonate Street affordable housing and childcare project. They will also discuss a lease renewal for Shining Mountains Montessori School at St. Rose of Lima Chapel. Consent agenda items include awarding a contract for water tank recoating and approving construction contracts for the apron rehabilitation project.

• Ordinance No. 15: Second Amendment to Property Conveyance Agreement with Fading West for Carbonate Street affordable housing and childcare project
• Resolution No. 43: Notice of Award to WBS Coatings, Inc. for Upper Zone Water Storage Tank Exterior Recoating
• Resolution No. 44: Professional Services Agreement with Dibble Engineering for 2023 Apron Rehabilitation and Fence Relocation Project (23-AEJ-01) construction phase
• Resolution No. 45: Construction contract with Pavement Maintenance Services for 2023 Apron Rehabilitation and Fence Relocation Project (23-AEJ-01) construction phase
• St. Rose of Lima Chapel lease renewal with Shining Mountains Montessori School for an additional year

The Board of Trustees approved an amendment to the property conveyance agreement for the Carbonate Street Phase I project. The Board also approved several infrastructure contracts and directed staff to apply for a housing grant for The Crossings Project.

• Approved Ordinance No. 15 amending the Carbonate Street Phase I property conveyance agreement
• Approved Resolution No. 43 for WBS Coatings, Inc. water storage tank recoating
• Approved Resolution No. 44 for Dibble Engineering apron rehabilitation and fence relocation
• Approved Resolution No. 45 for Pavement Maintenance Services construction contract
• Approved Mayor Fay to sign a letter of support for Energy Smart Colorado application
• Directed staff to pursue a DOLA grant application for The Crossings Project

Board of Trustees - Packets

The Board of Trustees will hold a work session on the town's water supply strategy, including portfolio management and future initiatives. At the regular meeting, they will consider a lease renewal for Shining Mountains Montessori School and an ordinance amending the property conveyance agreement for the Carbonate Street affordable housing and childcare project.

• Water supply strategy work session covering portfolio, augmentation, and storage
• Ordinance No. 15, Series 2023: Second Amendment to Property Conveyance Agreement with Fading West for Carbonate Street project
• Resolution No. 43: Notice of Award to WBS Coatings, Inc. for Upper Zone Water Storage Tank Exterior Rec coating
• Resolution No. 44: Professional services agreement with Dibble Engineering for 2023 Apron Rehabilitation and Fence Relocation Project
• Resolution No. 45: Construction contract with Pavement Maintenance Services for 2023 Apron Rehabilitation and Fence Relocation Project

Beautification Advisory Board

The board is reviewing financial updates for the 2023 beautification fund and discussing upcoming maintenance projects. The meeting includes discussions on plant grants, sign repairs, and potential new concrete basin proposals.

• Adoption of a plan for gardeners with a total raised of $1,535 and costs of $150
• Review of 2023 beautification fund balance of $24,255
• Estimate for repairing large community sign of $1,350
• Estimate for newump tracks sign of $1,560
• Discussion regarding a $5,000 mark from a reproject

The Board approved the purchase of 12 silver garland strands for the Town Tree. Members discussed ongoing maintenance for faux mini trees, park sign repainting, and the Dog Park shade structure. The meeting also included updates on the Charles St. Median and Forest Square Park projects.

• Approved May 4 & June 1, 2023 meeting minutes
• Approved purchase of 12 silver garland strands for approx. $1200-1500

Historic Preservation Commission

The Buena Vista Historic Preservation Commission is preparing a local landmark application for the Pearl Theater at 316 E. Main St. The commission also discussed the upcoming Town Preservation Plan and potential grant opportunities.

• Local landmark application for the Pearl Theater
• Discussion of Town Preservation Plan and Architectural Design Guidelines
• Potential State Historical Fund grant for preservation projects
• Update on McGinnis Gym receiving an EPA Brownfields grant

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business, including approving minutes and reviewing its annual plan. They will also discuss several specific items, such as the SDCEA tree project, tree inventory software, and a memorial tree plaque design.

• Annual Plan review
• SDCEA tree project discussion
• Tree inventory software discussion
• Memorial tree plaque design discussion
• 2022 adopt tree survey

The board approved the June 1, 2023, meeting minutes and purchased tree inventory software. Members divided specific town locations among themselves to inspect ash trees for the Emerald Ash Borer. The board also reviewed the annual work plan and a $35K budget for tree removal and pruning.

• Approved June 1, 2023 meeting minutes
• Purchased Co. Tree inventory software
• Assigned Emerald Ash Borer inspections to members for Sunset Subd, E. Main, and S. Main
• Scheduled planting of two Spring Snow crabapple trees for August

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session for trustee candidate presentations, followed by a regular meeting. The board will consider appointing a new trustee, accepting the 2022 audit, receiving an update on the police station budget, and discussing a proposed water ordinance. They will also vote on an easement agreement and public hearings for 2023 budget adjustments.

• Appointment to fill Board of Trustees vacancy
• 2022 Financial Statement and Audit Reports acceptance
• Update on new Police Station budget and recommendations
• Water Policy and Water Ordinance presentation
• Resolution No. 40 approving easement agreement for encroachment at 116 N. Court Street

The Board appointed Andrew Rice to a Trustee seat following a candidate presentation and voting process. The Board also approved the 2022 financial audit and adopted adjusted and supplemental budgets for 2023.

• Appointed Andrew Rice to the Board of Trustees (5-0)
• Approved Consent Agenda including Ordinance No. 14 and legal counsel representation (5-0)
• Accepted 2022 Financial Statement and Audit Reports (6-0)
• Adopted Resolution No. 40 approving an easement agreement for 116 N. Court Street (6-0)
• Approved Resolution No. 41 adopting the 2023 adjusted and supplemental budget (6-0)
• Approved Resolution No. 42 adopting supplemental appropriations to the 2023 budget (6-0)

Board of Trustees - Packets

The Board of Trustees will consider appointing a new trustee from five candidates, accept or reject the 2022 audit report, and receive an update on the new police station budget. They will also discuss a proposed water ordinance and consider an easement agreement for 116 N. Court Street, plus hold a public hearing on 2023 budget adjustments.

• Trustee appointment to fill vacancy from five candidates: Thomas Brown, Michael Hannigan, Maggie Huyck, Mark Jenkins, Andrew Rice
• Consideration to accept or reject the 2022 Financial Statement and Audit Reports
• Update on new Police Station project with projected actual expenses compared to budget
• Public hearing on Resolution No. 41 and 42 for adjusted and supplemental 2023 budget
• Easement agreement for encroachment on town right-of-way adjacent to 116 N. Court Street

Recreation Advisory Board

The board will discuss a new policy for youth sports and receive an update on town staffing. Ongoing business includes reports on recreation staff and updates regarding Billy Cordova Memorial Park.

• Playing Up in Youth Sports Policy discussion
• Town Staffing Update
• Billy Cordova Memorial Park updates
• Future Financing for Capital Projects discussion

The board approved a new policy regarding youth sports requests to play up a level, allowing the Recreation Department to deny requests or evaluate them case-by-case. Members also discussed potential financing options for capital projects and updates to the Billy Cordova Memorial Park layout.

• Approved youth sports 'playing up' policy (unanimous)
• Approved June 21 agenda (unanimous)
• Approved May meeting minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for June 21, 2023 has been cancelled. The next regular meeting will be held on July 19, 2023 at 7:00 PM.

• Meeting cancelled

Airport Advisory Board

The Buena Vista Airport Advisory Board will consider adopting an updated safety policy and a formal hazard reporting and risk assessment process. The board will also review the status of a hangar lease transfer, a through-the-fence agreement with Ridgway Development, and updates to airport minimum standards and rules. The meeting is scheduled for June 20, 2023, at 8:30 a.m. via Zoom.

• Adoption of updated CCRA Safety Policy
• Adoption of hazard reporting/risk assessment process
• Hangar development lease transfer status update
• Ridgeway Through the Fence Agreement update
• Proposal to use Google Mail & Drive for board use

The Airport Board approved a recommendation for the Airport Manager to sign an updated safety policy letter. The board declined to adopt hazard reporting and risk assessment processes pending a redraft of the reporting language. Members also agreed to establish a Google account for official board correspondence and shared files.

• Approved agenda (unanimous)
• Approved April 11th, 2023 minutes (unanimous)
• Recommended updated safety policy letter for Airport Manager's signature (unanimous)
• Declined adoption of hazard reporting and risk assessment processes pending redraft
• Agreed to establish Google account for official emails and shared drive

Water Advisory Board

The Water Advisory Board will discuss and potentially act on a formal water dedication response for the Board of Trustees, an update to the conservation plan, and the board's role in town water rights. They will also review draft expectations and rules for onsite wastewater treatment systems (OWTS).

• Formal WAB Water Dedication and Reservations Response for Board of Trustees
• Conservation Plan Update
• WAB Involvement in Town Water Rights
• WSPD Draft OWTS Expectations and Rules

The board approved a memorandum titled “Comments on Proposed Water Reservation and Dedication” for submission to the Town Council. Members discussed the need to update the Master Plan regarding augmentation certificates and growth rates. A formal RFP for a Conservation Plan update will be developed.

• Approved agenda as presented
• Approved May 18, 2023 minutes
• Approved memorandum “Comments on Proposed Water Reservation and Dedication”
• Recommended Bray-Allen water right apply for Return Flow credits from BV Sanitation Outflow

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on an assisted living presentation, then a regular meeting to discuss several business items. Key decisions include a public hearing on The Crossings preliminary plat and rezone, an update on the Buena Vista Public Library expansion, and multiple items related to hiring a new town administrator, including job search goals, a residency requirement amendment, and an interim agreement with Treasurer Phillip Puckett. The consent agenda includes resolutions on airport board appointments, FAA grant acceptance, hangar leases, and an ordinance amending special events rules.

• Public Hearing – The Crossings Preliminary Plat and Rezone (motion to continue)
• Buena Vista Public Library Expansion update
• Town Administrator Hiring Process – establish job search goals
• Consider amending Municipal Code Section 2-47(e) on Town Administrator residency requirement
• Consider approving Temporary Interim Town Administrator Employment Agreement with Treasurer Phillip Puckett

The Board of Trustees approved amending the municipal code to increase the residency requirement for the Town Administrator to a 30-minute drive or 30-mile radius. Other actions included approving an interim employment agreement for Phillip Puckett and airport-related resolutions.

• Approved amending residency requirement for Town Administrator to 30 minutes/30 miles
• Approved temporary interim Town Administrator employment agreement for Phillip Puckett
• Approved Resolution No. 36: Airport Advisory Board member appointments
• Approved Resolution No. 37: FAA Grant Agreement 3-08-0082-021-2023
• Approved Resolution No. 38: Hangar ground lease to M & E Rental Properties, LLC
• Approved Resolution No. 39: Hangar ground lease to Jed Air, LLC
• Approved Ordinance No. 13: Municipal code amendments for special events in public places
• Canceled public hearing on The Crossing preliminary plat and rezone

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session on an assisted living presentation, then a regular meeting to consider consent agenda items including airport-related resolutions and a special events ordinance. Business items include a public hearing continuation for The Crossings preliminary plat and rezone, a library expansion update, and discussions on hiring a new town administrator, including a possible residency requirement change and an interim agreement with Town Treasurer Phillip Puckett.

• Resolution 36: Appoint William DeLaylar and Ted Osowski to Airport Advisory Board
• Resolution 37: Approve FAA grant for 2023 apron rehabilitation and fence relocation project
• Resolution 38 & 39: Approve hangar ground leases to M & E Rental Properties and Jed Air LLC
• Ordinance 13: Amend Chapter 11 on special events in public places
• Public hearing on The Crossings preliminary plat and rezone

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission meeting originally scheduled for Wednesday, June 7th has been cancelled. No decisions or discussions will take place at this meeting.

• Meeting cancelled

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to adopt the agenda, approve minutes, hear public comment, and review development proposals. The board will also receive reports from Recreation, Public Works, and Trail News, and discuss the Recreation Adopters App and newspaper articles. The meeting is largely procedural with routine updates and reports.

• Approval of April 4, 2023 minutes and review of May 2, 2023 minutes
• Public comment period
• Development reviews
• Reports from Recreation (Earl), Public Works (Shawn), and Trail News (Kelly)
• Discussion of Recreation Adopters App

The Trails Advisory Board approved the allocation of $8,500 for signage and appointed Mallory Brooks as an alternate board member. The board received reports on a $750,000 GOCO Grant for Billy Cordova Park and trail connections.

• Approved $8,500 for signage ($5,000 remaining budget plus $3,500)
• Approved appointment of Mallory Brooks as alternate board member
• Approved April 4, 2023, minutes

Beautification Advisory Board

The Beautification Advisory Board will not hold a regular meeting on June 1, 2023. The agenda focuses on scheduled work projects including seasonal maintenance and site visits.

• Removal of graduation decor
• Removal and storage of faux trees and tree decor
• Cleaning trash from planters for summer flower inserts
• Site visit to Cottonwood Ave. to view closed street section
• Planning session at McPhelemy Park regarding new furniture

The board held a work day to move planters and remove graduation decorations. Members decorated the Splash Park for Alzheimer's Awareness Month and discussed future projects.

• Collected and stored mini trees from Main St. planters
• Removed graduation decorations from trees and Splash Park
• Decorated Splash Park with purple tree wrap, pinwheels, and signs for Alzheimer's Awareness Month

Historic Preservation Commission

The Historic Preservation Commission will discuss the Town Preservation Plan and follow up on the 308 & 310 East Main Street project. The meeting also includes updates from related organizations and general discussion.

• Town Preservation Plan discussion
• 308 & 310 East Main Street follow up
• Coffee with Commissioners and Coloring Contest

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business including agenda adoption, minutes approval, and volunteer time logging. They will review the annual plan, hear reports from Public Works and CSFS, and discuss several items including a presentation by Angie Jensen, Arbor Day comments, tree adoption, inventory software, and memorial plaque design.

• Angie Jensen presentation & SDCEA
• Arbor Day final comments
• Adopt Tree applicants
• Tree inventory software
• Memorial tree plaque design

The board approved the May 4, 2023 meeting minutes and discussed fire mitigation strategies for SDCEA easements. Members reviewed the completion of Arbor Day planting activities and the status of the tree inventory software.

• Approved May 4, 2023 meeting minutes
• Decided Tree Board will submit comments on SDCEA easement clearing via Google Drive to Shawn and Town Council
• Scheduled inspection of 2022 adopt trees for June 8th at 0900

Board of Trustees - Packets

The Board will consider adopting an emergency ordinance imposing a 120-day moratorium on accepting and processing new subdivision applications, with an option to also include annexation petitions requiring water. Other business items include approving a CDOT aviation grant for the airport apron rehabilitation project, amending the 2023 fee schedule, accepting an engineering proposal for Well No. 4, and deciding how to fill a trustee vacancy. A work session will discuss the Boys & Girls Club facility size and potential alley vacation.

• Temporary moratorium on new subdivision applications (Ordinance Option A or B)
• CDOT Discretionary Aviation Grant for 2023 Apron Rehabilitation and Fence Relocation Project
• Amending 2023 Fee Schedule: fill station fees, asphalt paving cash-in-lieu, water operation fees, backflow testing
• Proposal from Wright Water Engineers Inc. for engineering services for Well No. 4
• Trustee vacancy to be filled by appointment or election following Mark Jenkins' resignation

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will consider adopting an emergency ordinance imposing a 120-day moratorium on new subdivision applications, with an option to also include annexation petitions requiring water. The board will also vote on a CDOT aviation grant for airport apron rehabilitation, amendments to the 2023 fee schedule, a proposal for engineering services for Well No. 4, and how to fill a trustee vacancy.

• 120-day moratorium on subdivision applications (Option A) or also annexation petitions (Option B)
• Resolution No. 33: Approving Colorado Division of Aeronautics grant for 2023 Apron Rehabilitation and Fence Relocation Project (23-AEJ-01)
• Resolution No. 34: Amending 2023 Fee Schedule (fill station fees, asphalt paving cash-in-lieu, water operation service fees, backflow testing)
• Resolution No. 35: Accepting Wright Water Engineers proposal for Well No. 4 engineering services
• Trustee vacancy: decide between appointment or election to fill Mark Jenkins' seat

The Board approved an emergency ordinance pausing new subdivision and annexation petitions to address water supply and capacity planning. Other actions included approving airport grants, updating the fee schedule, and contracting engineering services for a new well.

• Approved emergency ordinance for 120-day moratorium on subdivision applications and annexation petitions
• Approved CDOT grant for 2023 apron rehabilitation and fence relocation project
• Adopted Resolution No. 34 amending the 2023 Fee Schedule
• Adopted Resolution No. 35 accepting Wright Water Engineers, Inc. proposal for Well No. 4
• Decided to fill Trustee Mark Jenkins' vacancy by appointment on June 29, 2023
• Adopted Resolution No. 32 appointing Mallory Boorks and Caleb Efta to the Tree Advisory Board
• Agreed to support Boys & Girls of Chaffee County in sketch plan process and replating lots

Water Advisory Board

The Water Advisory Board is meeting to discuss and potentially act on several items, including an update on the conservation plan, updates on the Ivy League and Elk Run subdivisions, and the town staff's response to the board's comments on water dedication and reservations. The board may take action on any of these items as presented or modified.

• Conservation Plan Update
• Ivy League Subdivision Update
• Elk Run Subdivision WSPD Draft Additional ISDS/OWTS Requirements
• Town Staff Response to WAB Water Dedication and Reservations Comments

The board approved the meeting agenda and previous minutes. Members discussed the implementation of a $50K CWCB conservation grant and the status of the Elk Run Subdivision water protection application.

• Approved agenda as presented
• Approved April 20, 2023 minutes

Airport Advisory Board

The Buena Vista Airport Advisory Board is meeting to discuss routine operations, financial reports, and safety reviews. They will also take up old business including hangar lease closures/transfers and board membership, plus new business reviewing Through the Fence agreements and airport standards. The agenda is largely procedural with no major decisions or dollar amounts specified.

• Hangar Development – actions to close/transfer leases
• Through the Fence (TTF) Agreements Review
• Review: Airport Minimum Standards; Airport Rules & Reg
• 2023 Open House planning
• Board Membership – roster, appointments/resignations

The Airport Advisory Board approved a memo recommending the appointment of William DeLay as a voting member and Ted Osowski as an alternate. The board also recommended honoring existing through-the-fence agreements provided they meet federal assurances and airport standards.

• Approved agenda (unanimous)
• Approved April 11th, 2023 minutes (unanimous)
• Approved memo to town recommending William DeLay as voting member and Ted Osowski as alternate (unanimous)
• Recommended honoring valid previous through-the-fence agreements within federal and master plan limits

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission will hold public hearings on two Special Use Permits for lodging units at 418 and 426 E. Main St. A previously scheduled hearing on seasonal camping in the H-C zone district has been cancelled. The commission will also consider approving minutes from its May 3rd meeting.

• Public hearing for Special Use Permit for 3 lodging units at 418 E. Main St. (Buena Viking building)
• Public hearing for Special Use Permit for lodging at 426 E. Main St.
• Cancelled public hearing on seasonal camping in H-C zone district
• Approval of minutes from May 3rd, 2023 meeting

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will hold a regular meeting to discuss new business items including a facility discussion with the Boys and Girls Club and proposed changes to the Special Event Code. Ongoing business includes a recreation staff report, updates on Billy Cordova Memorial Park, and future financing for capital projects. The meeting will also include public comment and approval of previous minutes.

• Boys and Girls Club facility discussion
• Special Event Code changes
• Billy Cordova Memorial Park updates
• Future financing for capital projects

The board approved the meeting agenda and April minutes. Members discussed potential building expansions for the Boys and Girls Club and proposed updates to special event permit codes. No formal votes were taken on the facility or financing proposals.

• Approved meeting agenda (unanimous)
• Approved April minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will hold public hearings on two special-use permit applications for hotels or lodging at 418 E. Main St. and 426 E. Main St. A previously scheduled public hearing on seasonal camping in the H-C zone district has been cancelled. The meeting also includes routine items such as call to order, approval of minutes, and public comment.

• Public hearing for a special-use permit for lodging at 418 E. Main St.
• Public hearing for a special-use permit for lodging at 426 E. Main St.
• Cancelled public hearing on seasonal camping in the H-C zone district

The Planning and Zoning Commission approved two special use permits for public lodging and boarding at 418 and 426 East Main Street. A proposed item regarding seasonal camping in the Highway Commercial Zone District was canceled.

• Approved special use permit for 418 E. Main St. with staff conditions (Unanimous)
• Approved special use permit for 426 E. Main St. with conditions (Unanimous)
• Canceled item regarding seasonal camping in the Highway Commercial Zone District

Board of Trustees - Packets

The Board will hold a work session to finalize deed restrictions, development agreement, and rights of first refusal for Carbonate Street Phase I, a 60-unit workforce housing project. The project has received $3M in state grants and includes a childcare center. The Board will also consider an ordinance on tobacco possession by minors, review special events code amendments, and discuss water service for the Alpine West development.

• Carbonate Street Phase I: 60 apartments (30 studios, 24 one-bedroom, 6 two-bedroom) with deed restrictions for 60-120% AMI
• $3M in state grants awarded: $1.65M IHOI grant and $1.35M TAHG grant
• Childcare center core and shell expected to cost $1.035M-$1.15M; staff recommends ARPA cash contribution to cover gap
• Ordinance No. 11, Series 2023: prohibiting tobacco possession by persons under 18
• Renewal of medical and retail marijuana store licenses for Ascend II, LL

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold work sessions on a factory tour and Carbonate Street deed restrictions, then a regular meeting. Action items include adopting ordinances on tobacco possession by minors and special events, renewing marijuana licenses for Ascend II, and accepting rodeo grounds property. The Board will also discuss providing water service to the Alpine West development.

• Adoption of Ordinance No. 11 banning tobacco possession by persons under 18
• Renewal of medical and retail marijuana store licenses for Ascend II, LLC
• Acceptance of rodeo grounds property from Chaffee County
• Discussion on providing water service to Alpine West development
• Review of draft amendment on special events in public spaces

The Board of Trustees approved a new ordinance prohibiting tobacco possession for minors and renewed two marijuana store licenses for Ascend II, LLC. The Board also accepted the conveyance of rodeo grounds property from Chaffee County. Discussions regarding the Alpine West development and special event procedures remained ongoing.

• Approved Ordinance No. 11 prohibiting tobacco possession by persons under 18
• Approved Resolution No. 29 renewing medical marijuana store license for Ascend II, LLC
• Approved Resolution No. 30 renewing retail marijuana store license for Ascend II, LLC
• Approved Resolution No. 31 accepting conveyance of rodeo grounds property from Chaffee County
• Approved Ordinance No. 10 amending business license definitions
• Approved amended meeting agenda

Beautification Advisory Board

The board is reviewing various beautification projects, including tree decorations, sign repainting, and park improvements. The meeting includes updates on the McPhelemy Park project and the Charles St. Median grant.

• McPhelemy Park project at West Main and Hwy 24 involving $5,000 for tree benches
• Repainting River Park sign ($660) and estimate for Pump Track sign ($1,560)
• Town Beautification Funding balance of $17,800.70
• Beautification Fundraised Funds balance of $5,093.54
• Friendship Garden project allocation of $1,000

The board approved the purchase of 12 silver ball garlands for the Town Tree at $1,162.40 and discussed several park projects, including a $660 River Park sign update and a $1,560 estimate for a Pump Track sign. A $5,000 budget was allocated for McPhelemy Park upgrades, and the board agreed to promote Alzheimer's Awareness Month with purple decorations at the Splash Park. The minutes from April 2023 were approved, and the current beautification fund balance is $17,800.70.

• Approved April 2023 minutes
• Approved purchase of 12 silver ball garlands for Town Tree ($1,162.40)
• Discussed $660 River Park sign update and $1,560 Pump Track sign estimate
• Allocated $5,000 budget for McPhelemy Park upgrades
• Agreed to promote Alzheimer's Awareness Month with purple decorations at Splash Park
• Approved grant for Charles Street Median project
• Discussed Dog Park shade structure and 'Bark for Your Park' grant campaign
• Approved removal of old planter on Cottonwood Ave. and invited business input

Historic Preservation Commission

The Historic Preservation Commission will review a request from Center State LLC for a partial demolition permit and design review of proposed facade improvements. The commission will also discuss Architectural Design Guideline updates and upcoming community preservation events.

• Partial demolition permit and design review for 308 & 310 East Main Street
• Review of Architectural Design Guideline (ADG) amendments
• Discussion regarding Airport History document review
• Planning for Historic Preservation Month activities, including a coloring contest

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business: adopting the agenda and minutes, logging volunteer time, and reviewing the annual plan. The board will also discuss the memorial tree plaque design, plan the Arbor Day tree order, review Adopt-A-Tree applicants, and consider tree inventory software.

• Review of annual plan
• Memorial tree plaque design discussion
• Arbor Day tree order and planning
• Adopt-A-Tree applicant review and tree order
• Tree inventory software consideration

The Tree Advisory Board approved a $2,000 expense for tree inventory software and heard a presentation from Sangre de Cristo Electric Association (SDCEA) about a planned tree removal project within town limits. SDCEA will remove trees within 15 feet of power lines on public and private lands as a fire mitigation strategy, starting October 1st. The Board requested official notification and public meetings. The Board also approved the April 6, 2023 minutes and discussed sidewalk repairs, new member appointments, and Arbor Day plans.

• Approved $2,000 for tree inventory software from TB budget (unanimous)
• Approved minutes from April 6, 2023 meeting (motion by Tom, second by Dan, members approved)
• Heard SDCEA tree removal project; Board requested official notification and public meetings (no vote recorded)
• Discussed sidewalk root uplift; Public Works to prepare resolution for new members Caleb Efta and Mallory Brooks (no vote)
• Planned Arbor Day event on May 17 with 9 tree plantings and 100 Blue Spruce giveaway (no vote)
• Scheduled adopt-a-tree applicant site visits after meeting (no vote)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will hold a public hearing on a rezone request and consider approval of the preliminary plat for The Crossing Major Subdivision. The meeting includes adoption of the April 5 minutes and staff interaction.

• Public hearing on a rezone request
• The Crossing Major Subdivision Preliminary Plat review
• Approval of April 5 meeting minutes

The Planning and Zoning Commission voted unanimously to recommend rezoning portions of the Crossman subdivision from R2-OT to R-3 for The Crossing development, and approved the preliminary plat for Blocks 7, 11, and 12 with a 4-1 vote. The project aims to provide affordable housing, with up to 50% of units classified as affordable if grant funding is secured. The approval includes a condition that ownership of Teal Run be resolved before the final plat.

• Approved motion to recommend rezoning from R2-OT to R-3 to the Board of Trustees (unanimous)
• Approved preliminary plat for Blocks 7, 11, and 12 of Crossman's addition with staff conditions and Teal Run ownership condition (4-1, Commissioner Bennetts opposed)
• Adopted agenda as amended (unanimous)
• Approved minutes from April 5, 2023 as amended (unanimous)
• Adjourned meeting (unanimous)

Trails Advisory Board

The Buena Vista Trails Advisory Board will hold its regular meeting, including a discussion with Colorado Trail Foundation representatives about potential collaboration on the Colorado Trail. The board will also review development proposals and receive reports from recreation, public works, and trail news.

• Discussion with Tisha McCombs and Darin Radatz of the Colorado Trail Foundation on potential collaboration
• Approval of April 4, 2023 minutes
• Development reviews
• Reports from Recreation, Public Works, and Trail News

The Buena Vista Trails Advisory Board met but could not approve the agenda or prior minutes due to lack of quorum. The main discussion focused on potential collaboration with the Colorado Trail Foundation, including trail adoption, sponsorship, and hosting a 50th anniversary event. No formal decisions or votes were recorded.

• Agenda not approved due to lack of quorum
• Minutes from April 4, 2023 not approved due to lack of quorum
• No development reviews submitted to TAB this month
• Whipple Trail work completed; additions include viewing area, river trails, rock walls
• Rock N Roll Trail work completed
• Bike To School Day had 200 kids participating
• New kiosk by River Park completed
• BV Singletrack Coalition awaiting BLM approval for Cranken Hammer trail

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a regular meeting with several action items, including a public hearing on dedicating North Evans Street, an ordinance on tobacco possession by minors, an appeal of a special event permit for the Pack Burro Race, and a public improvement agreement for The Boulders subdivision. The board will also adopt the agenda, approve consent agenda items, and hear public comment.

• Public hearing on Resolution No. 27, Series 2023 to accept North Evans Street right-of-way
• Ordinance No. 09, Series 2023 adding Section 10-258 to prohibit tobacco possession by persons under 18
• Appeal by Brad Wann of Buena Vista Pack Burro Race regarding a Special Event Permit decision
• Resolution No. 28, Series 2023 approving Public Improvement Agreement with 500 N. Colorado Ave, LLC for The Boulders Subdivision
• Proclamations for Lyme Disease Awareness Month and Historic Preservation Month

The Board of Trustees approved the dedication of North Evans Street and a public improvement agreement for The Boulders subdivision. A proposed ordinance regarding tobacco possession by minors was deferred for legal revisions, and a special event permit appeal for a pack burro race was partially upheld.

• Approved Resolution No. 27 dedicating North Evans Street (Roll Call Carried)
• Deferred Ordinance No. 09 regarding tobacco possession by persons under 18 pending revisions (Carried)
• Upheld Town Administrator's decision on Pack Burro Race permit; applicant given until 90 days before event to change date/time or be denied (Roll Call Carried)
• Approved Resolution No. 28 for Public Improvement Agreement with 500 N. Colorado Ave, LLC for The Boulders subdivision (Roll Call Carried)
• Approved the meeting agenda (Carried)
• Approved the consent agenda including April 11 minutes and various board reports (Carried)

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a regular meeting with public hearings and business items. They will consider adopting an ordinance on tobacco possession by persons under 18, hear an appeal on a Special Event Permit for the Pack Burro Race, and approve a Public Improvement Agreement for The Boulders subdivision. The agenda also includes proclamations for Lyme Disease Awareness and Historic Preservation Month.

• Ordinance No. 09, Series 2023: adding Section 10-258 to municipal code on tobacco possession by persons under 18
• Appeal by Brad Wann of Buena Vista Pack Burro Race regarding Special Event Permit decision
• Resolution No. 28, Series 2023: Public Improvement Agreement with 500 N. Colorado Ave, LLC for The Boulders Subdivision
• Resolution No. 27, Series 2023: Rededication of North Evans Street right-of-way
• Proclamations: May 2023 as Lyme and Tick-Borne Diseases Awareness Month and Historic Preservation Month

Water Advisory Board

The Buena Vista Water Advisory Board will meet to discuss and potentially take action on several business items, including a Water Department report, a Conservation Master Plan RFP delegation, a planning referral, and applications for the Elk Run and Ivy League subdivisions. The meeting is open to the public both in person and virtually.

• Conservation Master Plan RFP delegation
• Planning referral – plan and process
• Application review – Elk Run Subdivision
• Ivy League Subdivision discussion

The board approved the agenda and March 30 minutes. The Town was awarded a $50K CWCB Conservation Plan grant, and the board will now create guidelines for a request for proposal. Planning and Zoning will send water-related development issues to the board during the sketch plan phase.

• Approved agenda as presented
• Approved March 30, 2023 minutes as amended to accept Reed Dils resignation
• Approved proceeding with RFP guidelines for $50K CWCB Conservation Plan grant

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will discuss the Homestead Subdivision review, 2023 recreation goals, and a Burro Race update. Ongoing business includes a staff report, Billy Cordova Memorial Park updates, and board pulse. The meeting includes public comment and approval of prior minutes.

• Homestead Subdivision review
• BV Rec 2023 Goals review
• Burro Race update
• Billy Cordova Memorial Park updates
• Recreation staff report discussion

The board reviewed development plans for The Homestead subdivision, which include 4.5 acres of green space. Members discussed ongoing grant funding for local parks and the McGinnis Gym restoration. The board decided to contact Lisa Parnell-Rowe regarding the BGCCC building project.

• Approved agenda (unanimous)
• Approved March minutes (unanimous)
• Decided to reach out to Lisa Parnell-Rowe for discussion on BGCCC building project

Board of Trustees - Packets

The Board of Trustees, Planning & Zoning Commission, and Water Advisory Board will meet to discuss how the Town handles water rights for new developments. The discussion focuses on creating a 'reservation' system to allow property owners to secure water through annual fees and utilizing augmentation certificates from the Upper Arkansas Water Conservation District.

• Discussion of Water Dedication & Reservation outcomes
• Proposed use of Upper Ark augmentation certificates for water supply
• Framework for a new Water Reservation Agreement and annual reservation fees

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees, Planning & Zoning Commission, and Water Advisory Board will hold a joint special meeting to discuss desired outcomes and risk mitigation strategies related to water dedication and water capacity reservation. No votes or decisions are listed on the agenda beyond discussion.

• Joint special meeting of Board of Trustees, Planning & Zoning Commission, and Water Advisory Board
• Discussion on water dedication and water capacity reservation strategies

The Board of Trustees held a special meeting to discuss goals for dedicating and reserving water rights for new developments. Staff proposed a framework involving Water Reservation Agreements and the use of Upper Arkansas Water Conservation District augmentation certificates. No formal votes were taken on the proposed framework.

• Approved the meeting agenda (4-0)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Board of Trustees, Planning & Zoning Commission, and Water Advisory Board will hold a joint special meeting to discuss desired outcomes and risk mitigation strategies related to water dedication and water capacity reservation. No formal decisions are listed; the agenda consists of procedural items and this discussion.

• Joint discussion on water dedication and water capacity reservation with multiple boards
• Meeting is a special joint session of the Board of Trustees, Planning & Zoning Commission, and Water Advisory Board
• Public can attend virtually via Zoom or by phone

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session on the 2023 Fire Mitigation Plan, then a regular meeting to consider adopting a tobacco ordinance, a sole-source IT support contract with Orion Integration Services, and community grant recommendations from the Chaffee County Community Foundation. The board will also approve a public improvement agreement with Mountain Dream Enterprises, LLC for the Hess Alberson Subdivision.

• Consider adopting a tobacco ordinance
• Sole source contract for IT support and security with Orion Integration Services
• Community grants recommendations from Chaffee County Community Foundation
• Public Improvement Agreement with Mountain Dream Enterprises, LLC for Hess Alberson Subdivision
• Executive session on Carbonate St. Project legal advice

Airport Advisory Board

The Buena Vista Airport Advisory Board is meeting to discuss routine operations, financial reports, and safety reviews. They will also address old business including runway work next steps and hangar development, plus new items like a regulations review and the impact of the town planner vacancy.

• Discussion on next steps for Runway WBC
• Hangar development updates
• Airport staff request for assistance with regulations review
• Discussion of town planner vacancy impacts on airport
• IT update on website redesign and AAB email

The Airport Advisory Board agreed to review the Airport Minimum Standards and Airport Rules and Regulations to determine if updates are needed. The board also agreed to include the possibility of increased matching funds for runway strengthening in future budgeting discussions.

• Approved agenda (unanimous)
• Approved March 14th, 2023 minutes (unanimous)
• Agreed to include runway strengthening matching funds in upcoming budgeting discussions
• Agreed to review Airport Minimum Standards and Airport Rules and Regulations
• Agreed that airport staff will continue providing draft resolutions for board appointments to the Town

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on the 2023 Fire Mitigation Plan, then a regular meeting to consider adopting a tobacco ordinance, awarding community grants, and approving a public improvement agreement with Mountain Dream Enterprises, LLC. An executive session is scheduled for legal advice on the Carbonate St. Project.

• Consider adoption of a tobacco ordinance
• Chaffee County Community Foundation community grants awards
• Approving a public improvement agreement with Mountain Dream Enterprises, LLC for Hess Alberson Subdivision
• Sole source contract for Orion Integration Services for IT support and security solutions
• Executive session on Carbonate St. Project

The Board of Trustees approved a public improvement agreement for the Hess Alberson Subdivision and authorized a sole-source contract for IT services. Trustees also directed staff to draft an ordinance prohibiting tobacco possession for those under 18. The meeting included a work session on community wildfire protection and watershed mitigation.

• Approved Public Improvement Agreement with Mountain Dream Enterprises, LLC and D8.18 Investments for Hess Alberson Subdivision
• Directed staff to create an ordinance amending Section 10-257 to include those under 18 in possession of tobacco products
• Approved sole-source long-term contract with Orion Integrated Services, Inc.
• Approved meeting agenda
• Approved Consent Agenda including minutes from March 28 Special Meeting, February 23 Water Advisory Board, and March 7 Trails Advisory Board

Beautification Advisory Board

The board is reviewing beautification fund balances and discussing upcoming planting projects. Discussion items include new planters for East Main, the Depot, and Town Hall, as well as progress on community signage.

• 2023 Beautification Fund balance of $24,255
• Current balance after expenditures and estimated expenditures of $12,842.20
• Community Center sign completed for $562.50
• River Park sign estimate of $660
• Pump Track sign estimate of $1,560

The Board approved the purchase of 12 silver garland strands for the Town Tree. Members discussed ongoing maintenance for faux mini trees and updates on park signage and landscaping projects. No votes were recorded for other items.

• Approved purchase of 12 silver garland strands for approx. $1,200-1,500
• Approved minutes for February 2 and March 9, 2023 meetings

Historic Preservation Commission

The Historic Preservation Commission is reviewing proposed changes to Chapter 19 of the municipal code to make Architectural Design Guidelines mandatory. The commission discussed hardship exemptions and how to handle alterations to non-designated buildings over 50 years old.

• Review of Chapter 19 amendments to make design guidelines mandatory
• Discussion regarding hardship exemptions for property owners
• Proposed public hearing date of April 25, 2023, for code amendments
• Staff update on 308 & 310 E. Main Street façade improvements scheduled for May 4th

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business: adopting the agenda, approving minutes, and logging volunteer time. The board will also review its annual plan, hear reports from Public Works and the Colorado State Forest Service, and discuss several business items including memorial tree plaque design, Arbor Day tree ordering and planning, CTC grant requirements, and funding for a tree inventory. The meeting concludes with a site tour on E. Main.

• Memorial tree plaque design
• Arbor Day tree order and planning
• CTC grant requirements
• Tree inventory funding
• Annual plan review

The board approved spending $2,000 from its budget for tree inventory software. Members also coordinated Arbor Day plantings for East Main Street and discussed upcoming street tree plantings for The Crossing and Homestead subdivisions.

• Approved $2,000 budget for tree inventory software purchase
• Approved March 2, 2023 meeting minutes
• Decided to plant Linden species at Hornbeam sites
• Agreed to include a line for family wording on memorial tree plaques

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will hold two public hearings: one on the major site plan for the Chaffee County Public Safety Complex and another on proposed amendments to Section 16.3.2.4.C of the municipal code regarding temporary seasonal camping in the H-C zone district. The meeting also includes adoption of the agenda and approval of prior minutes.

• Public Hearing – Chaffee County Public Safety Complex Major Site Plan
• Public Hearing – Amendments to Section 16.3.2.4.C of the Buena Vista Municipal Code regarding temporary seasonal camping in the H-C zone district

The commission approved the site plan for a new public safety complex and recommended the re-dedication of the North Evans Street right-of-way to the Board of Trustees. A proposed code amendment regarding seasonal camping was continued for further refinement of requirements.

• Approved Resolution Number two for Chaffee County Public Safety Complex (Unanimous)
• Continued public hearing on seasonal camping code amendment to refine requirements (Unanimous)
• Recommended North Evans Street right-of-way re-dedication to Board of Trustees (Unanimous)
• Approved agenda as amended (Passed)
• Approved March 15, 2023 meeting minutes (Unanimous)

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to review the Homestead Major Subdivision Preliminary Plan, hear reports from Recreation and Public Works, and discuss trail news. The agenda is mostly routine, with the subdivision review being the main substantive item.

• Review of Homestead Major Subdivision Preliminary Plan
• Approval of March 7, 2023 minutes
• Public comment period
• Reports from Recreation and Public Works

The board discussed trail connectivity and safety for the Homestead Major Subdivision, with a formal reply to be drafted by Kelly Collins. Staff provided updates on the Whipple Trail, Arizona Bridge bid, and the Crank N’ Hammer trail.

• Approved agenda (Fitzgerald/Litwiller)
• Approved March 7, 2023, minutes (Litwiller/McCarthy)
• Proposed requiring developers to adhere to Town Comprehensive Plan trail standards
• Proposed implementing Safe Routes to School for Homestead development

Water Advisory Board

The Water Advisory Board will meet to discuss and potentially act on several items, including a presentation from a recent Board of Trustees work session, a water department report, a CWCB water conservation grant award, and two subdivision proposals (Elk Run and Ivy League). The meeting includes public comment and approval of previous minutes.

• CWCB Water Conservation Grant Award
• Elk Run Subdivision
• Ivy League Subdivision
• Water Department Report by Shawn Williams
• Board of Trustees Work Session 3-28-23 WAB Presentation

The board noted the receipt of a $50K CWCB grant to hire a contractor for a conservation plan. Members discussed water resource protection for the Elk Run subdivision and established a monthly meeting schedule.

• Approved agenda as presented
• Approved February 23, 2023 minutes
• Decided to hold monthly meetings
• Awarded $50K CWCB grant for professional conservation plan development

Board of Trustees - Packets

The Board of Trustees will hold a public hearing to consider rezoning the Colorado Center PUD to Light Industrial I-1 and terminating the associated development agreement. Other business includes applying for a DOLA Energy Impact grant for the Comprehensive Plan, amending a property conveyance agreement for Carbonate Street Phase I, and changing meeting start times to 6:30 PM. The consent agenda includes ratifying a funding application for the Carbonate Street Project and approving an amendment to the Public Improvements Agreement for The Farm Phase 2.

• Public hearing on rezoning Colorado Center PUD to Light Industrial I-1
• Resolution to apply for DOLA Energy Impact Assistance Fund grant for Comprehensive Plan
• Ordinance to amend Property Conveyance Agreement with Fading West for Carbonate Street Phase I
• Amendment to Public Improvements Agreement for The Farm Phase 2 with Wayfarer Development
• Proposal to change all Board meeting start times from 7:00 PM to 6:30 PM

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session on developer augmentation certificates, followed by a regular meeting with a public hearing on rezoning the CO Center PUD to Light Industrial I-1 and terminating its development agreement. The board will also consider a DOLA grant application for a new comprehensive plan, an amendment to the Carbonate Street property conveyance agreement with Fading West, and a change to start meetings at 6:30 PM. Consent agenda items include ratifying a Community Project Funding application for the Carbonate Street Project and approving an amendment to the Public Improvements Agreement for The Farm Phase 2.

• Public hearing on rezoning CO Center PUD to Light Industrial I-1 (Ordinance 07, Series 2023)
• Resolution to terminate CO Center Development Agreement (Resolution 24, Series 2023)
• DOLA Energy Impact Assistance Fund grant application for Comprehensive Plan (Resolution 25, Series 2023)
• Ordinance 08, Series 2023: First amendment to Property Conveyance Agreement with Fading West for Carbonate Street Phase 1
• Consent agenda: Ratify Community Project Funding application for Carbonate Street Project; approve amendment to Public Improvements Agreement with Wayfarer Development for The Farm Phase 2

The Board of Trustees approved rezoning the CO Center from a Planned Unit Development to Light Industrial and terminated its development agreement. The Board also authorized a grant application for a new comprehensive plan and amended a property agreement for the Carbonate Street project.

• Approved Ordinance No. 07 rezoning CO Center PUD to Light Industrial (Roll Call)
• Approved Resolution No. 24 terminating the CO Center Development Agreement (Roll Call)
• Approved Resolution No. 25 for a $125,000 DOLA grant for the new Comprehensive Plan (Roll Call)
• Approved Ordinance No. 08 amending the Carbonate Street Phase 1 Property Conveyance Agreement
• Approved Mayor Fay signing a letter of support for Carbonate Street funding
• Scheduled water ordinance work session for April 25, 2023, at 5:00 PM
• Denied change of meeting start time to 6:30 PM
• Approved Consent Agenda including appointments to the Beautification Advisory Board

Recreation Advisory Board

The Buena Vista Recreation Advisory Board is meeting to review the Crossman Addition, hear a recreation staff report, and discuss guidelines for adding new programs. They will also get updates on an OEDIT grant for boat ramp upgrades, Whipple Bridge decking, bathroom upgrades, and trail repair, plus Billy Cordova Memorial Park updates and recreation staffing and office location.

• Crossman Addition review
• OEDIT grant update: boat ramp upgrades, Whipple Bridge decking, RP bathroom upgrades, Rock N Roll Trail repair
• Billy Cordova Memorial Park updates, including January 26 community meeting recap
• Guidelines for adding new programs review
• Recreation staffing and office location update

The board reviewed three phases of the Crossman Addition, including affordable housing and green space. The board expressed support for a 35,500 sq ft green space and a one-mile loop trail.

• Approved the meeting agenda (unanimous)
• Approved February meeting minutes (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a public hearing on the Chaffee County EMS Facility Major Site Plan, but staff recommends continuing it to April 5 due to incomplete traffic and stormwater studies. The commission will also hear a presentation from the Urban Renewal Authority. The agenda includes routine items like minutes approval and public comment.

• Public hearing on Chaffee County EMS Facility Major Site Plan – staff requests continuance to April 5
• Urban Renewal Authority presentation
• Approval of minutes from March 1, 2023

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hold a public hearing on the Chaffee County EMS Facility Major Site Plan, with staff requesting to continue it to April 5. The agenda also includes an Urban Renewal Authority presentation. Other items are routine: call to order, minutes approval, and public comment.

• Public Hearing – Chaffee County EMS Facility Major Site Plan (continuance requested to April 5)
• Urban Renewal Authority presentation
• Approval of minutes from March 1
• Public comment period

The Commission voted to continue a hearing to the next meeting on April 5, 2023. Members also received a presentation from Pioneer Development Company regarding the Urban Development Authority program.

• Approved agenda as amended
• Approved March 1, 2023 meeting minutes
• Continued hearing to April 5, 2023 (unanimous)

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold public hearings on three ordinances amending the municipal code regarding definitions for live-work units, duplexes, single-family attached dwellings, and the OSR zone, plus a motion to continue a hearing on Chapter 19 changes. They will also consider approving the Rodeo Grounds and Chicago Ranch Master Plan, opting into additional opioid settlement funds, and supporting a Boys & Girls Clubs funding request.

• Public hearing on Ordinance 04, Series 2023: two-family and single-family attached dwellings and Old Town Overlay zone
• Public hearing on Ordinance 05, Series 2023: live-work units
• Public hearing on Ordinance 06, Series 2023: public water service facilities in OSR and I-1 districts
• Resolution 20, Series 2023: approving Rodeo Grounds and Chicago Ranch Master Plan
• Consideration of opting into Colorado Opioid Settlement funds from Teva, Allergan, CVS, Walgreens, and Walmart

The Board approved three ordinances to diversify housing stock and establish standards for public water service facilities. Trustees also adopted the Rodeo Grounds and Chicago Ranch Master Plan and opted into additional opioid settlement funds.

• Approved Ordinance No. 04 regarding two-family and single-family attached dwellings (6-0)
• Approved Ordinance No. 05 regarding live-work units with a pending revision to the definition of 'household' (6-0)
• Approved Ordinance No. 06 regarding public water service facilities, removing the I-1 District (5-1)
• Tabled public hearing on architectural design guidelines and Chapter 19 municipal code changes (6-0)
• Adopted Resolution No. 20 approving the Rodeo Grounds and Chicago Ranch Master Plan (6-0)
• Approved opting-in to receive additional Colorado Opioid Settlement distribution funds (6-0)
• Approved letter of support for Boys & Girls Clubs of Chaffee County funding request (5-0)
• Approved the consent agenda including Water Advisory Board appointments (6-0)

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a public hearing on three ordinances amending the municipal code regarding definitions for live-work units, duplexes, single-family attached dwellings, and the OSR zone, plus a motion to continue a hearing on Chapter 19 changes. They will also consider adopting the Rodeo Grounds and Chicago Ranch Master Plan, opting into additional opioid settlement funds, and approving a letter of support for the Boys & Girls Clubs of Chaffee County.

• Ordinance No. 04, Series 2023: amending code on two-family and single-family attached dwellings and Old Town Overlay zone
• Ordinance No. 05, Series 2023: amending code on live-work units
• Ordinance No. 06, Series 2023: amending code on public water service facilities in OSR and I-1 districts
• Resolution No. 20, Series 2023: approving the Rodeo Grounds and Chicago Ranch Master Plan
• Consideration to opt-in to additional Colorado Opioid Settlement Distribution Funds from Teva, Allergan, CVS, Walgreens, and Walmart

Airport Advisory Board

The Buena Vista Airport Advisory Board is meeting to discuss routine operations, financial reports, and safety items including a monthly hazard review and a draft hazard register. They will also review an after-action report on a runway teleconference, consider forming a working group, and address a vacant alternate board position.

• Review draft hazard register and risk assessment
• Runway WBC – Dibble teleconference after action report
• Board membership – vacant alternate position
• Annual Fly-In updates
• UAS Colorado Xponential Exhibition

The board established two new working groups to handle safety and development issues. It also recommended the appointment of Ted Osowski as a board alternate and approved the January 10, 2023, meeting minutes.

• Approved amended agenda to include rescheduling of regular meetings (unanimous)
• Approved January 10, 2023, minutes as amended (unanimous)
• Created Safety and Development Working Groups (unanimous)
• Recommended Ted Osowski for appointment to the alternate member position (unanimous)

Board of Trustees - Packets

This is a special meeting focused on Board of Trustees training and establishing meeting ground rules. The board will receive training on statutory provisions governing their roles and processes, then discuss and potentially set rules for meeting procedures, agenda management, public comment, and staff interactions. No formal decisions or public hearings are scheduled.

• Board of Trustees training on statutory provisions and roles
• Discussion of meeting ground rules, including agenda placement and timing
• Review of public comment rules, including 3-minute limit and no duplicate comments
• Discussion of staff report verbalization and meeting timing
• Consideration of executive session conduct and potential permanent meeting chamber

Board of Trustees - Agendas & Minutes (Packets below)

This is a special meeting focused on board training and internal process discussions, not on specific policy decisions. The board will receive training on statutory provisions governing their roles and responsibilities, and will discuss expectations and preferences for meeting processes. No formal action items or public hearings are listed.

• Board of Trustees training on statutory provisions and roles
• Discussion on establishing meeting ground rules and expectations

The Board held a special meeting focused on trustee training and meeting process improvements. Trustees agreed to change the meeting start time to 6:30 PM beginning in April 2023, with official action to be taken on March 28, 2023. They also agreed to schedule 30-minute work sessions on regular board meeting nights when necessary.

• Approved the meeting agenda
• Agreed to change meeting start time to 6:30 PM starting April 2023 (official action pending March 28)
• Agreed to schedule 30-minute work sessions on regular board meeting nights (second and fourth Tuesdays) as needed

Beautification Advisory Board

The board will approve minutes from February 2, 2023, and review the 2023 beautification funding of $18,394.20 along with current balance of $5,093.54. Old business includes replacing old garland on the town tree, purchasing new garland strands, and buying gifts for under-tree displays. New business covers a $5,000 park project, under-tree plantings at West Main and US-24, and several other beautification items.

• 2023 beautification funding from town: $18,394.20
• Current beautification fund balance: $5,093.54
• Replace old garland on town tree with 7 new garland strands
• New garland from Sickerman: $11.74 each plus shipping
• Park project at Charles St. median: $5,000 (2023)

The board updated its membership by appointing a new member and an alternate. The board also coordinated the purchase of storage boxes for holiday decorations and the installation of new signage.

• Voted Dorothy Distel from alternate to Board Member
• Voted Diana Weir onto the Board as an alternate
• Approved February 2023 minutes
• Paid $281.25 deposit to Sonshine Signs for BV Community Center sign

Trails Advisory Board

The Buena Vista Trails Advisory Board is meeting to handle routine business and discuss trail-related matters. The agenda includes a development review of the Crossman Addition, reports from Recreation and Public Works, a River Park map discussion, and setting goals for 2023.

• Development review: Crossman Addition
• River Park Map discussion
• Reports from Recreation and Public Works
• Goals for 2023
• Approval of February 7, 2023 minutes

The board reviewed a revised concept plan for the 15-acre Crossman residential and commercial development. Members discussed trail maintenance partnerships and the allocation of $150,000 for various trail and facility improvements. The board decided to move forward with improving the Trail Adopter program.

• Approved March 7, 2023 agenda
• Approved February 7, 2023 minutes
• Decided to improve the Trail Adopter program

Historic Preservation Commission

The Historic Preservation Commission will review and discuss proposed amendments to Chapter 19 of the town code, which governs historic preservation, including definitions and procedures. They will also set 2023 goals, discuss the Saving Places conference, and conduct a mock review of 113 N RR Street. No final decisions are scheduled; these are discussion and next-steps items.

• Review of ADG Chapter 19 (historic preservation code) with discussion and next steps
• Setting 2023 goals for the commission
• Discussion of the Saving Places conference
• Mock review of 113 N RR Street
• Updates from related organizations

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business including electing officers, reviewing its annual plan, and discussing updates to the Adopt-a-Tree application and memorial tree plaque design. They will also scope potential Arbor Day tree planting sites and consider a new tree inventory software. The meeting includes reports from Public Works and the Colorado State Forest Service.

• Election of officers
• Adopt-a-Tree application revisions
• Memorial tree plaque design
• Arbor Day tree scoping sites
• Tree inventory & new software

The board approved the continued use of the current tree application form and decided against implementing fees. Members also reviewed a $1,758 CTC grant for planting nine trees on E. Main St. for Arbor Day.

• Approved January 12, 2022 meeting minutes
• Approved existing tree application form without fees
• Confirmed Tom Liverman as Chairman and Roy Gertson as Secretary
• Recommended using sand instead of ice melt salt on E. Main sidewalks

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold public hearings on adopting the Rodeo Grounds & Chicago Ranch Master Plan and on amendments to municipal code sections regarding two-family and single-family attached dwellings, live-work uses, and public service water facilities. The commission will also approve minutes from the February 15 meeting and take public comment.

• Public hearing to adopt Resolution No. 01, Series 2023, adopting the Rodeo Grounds & Chicago Ranch Master Plan
• Public hearing on amendments to Sections 16.2, 16.3.1, 16.3.2, and 16.7.2 of the Buena Vista Municipal Code
• Approval of minutes from February 15, 2023 meeting
• Public comment period

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission will hold two public hearings: one to consider adopting the Rodeo Grounds Master Plan, and another to amend sections of the municipal code related to two-family and single-family attached dwellings, live-work uses, and public service water facilities. The meeting also includes routine items like approval of minutes and public comment.

• Public hearing on adoption of the Rodeo Grounds Master Plan
• Public hearing on amendments to Municipal Code Sections 16.2, 16.3.1, 16.3.2, and 16.7.2
• Amendments address two-family and single-family attached dwellings, live-work use, and public service water facilities
• Approval of minutes from February 15, 2023

The Planning and Zoning Commission approved the Rodeo Grounds Master Plan and adopted several amendments to the municipal code. These changes affect water storage facilities, residential dwelling requirements in specific zones, and live-work use regulations.

• Approved Resolution #1 to adopt the Rodeo Grounds Master Plan (Unanimous)
• Approved amendments to Municipal Code Sections 16.2, 16.3.1, 16.3.2, and 16.7.2 (Unanimous)
• Approved making two-family dwellings a use-by-right in R-1 and R-1 OT zone districts (Unanimous)
• Approved adding single-family attached as a use-by-right in R-1 OT (Unanimous)
• Approved modifying live-work use to allow staff employees to reside in spaces in H-C and I-1 districts (Unanimous)
• Approved use-specific standards for public service water facilities (Unanimous)

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session to discuss factors affecting housing affordability in the first phase of the Carbonate Street development, with no decisions expected. At the regular meeting, the board will consider a rezoning of four town-owned parcels in Sunset Vista to Open Space/Recreation, a resolution supporting a GOCO grant for Billy Cordova Memorial Park and Trail, and other routine items. A public hearing on the CO Center rezone is proposed to be continued to March 28, 2023.

• Work session on Carbonate Street deed restrictions and housing affordability
• Public hearing: Ordinance 03, Series 2023 to rezone Lots 155, 156, 169, 170, Sunset Vista Filing 4 from R-1 to OSR
• Resolution 19, Series 2023 supporting GOCO Community Impact Grant for Billy Cordova Memorial Park and Trail
• Resolution 18, Series 2023 appointing members to Airport Advisory Board
• Consent agenda includes minutes and reports

The Board of Trustees approved rezoning four lots in Sunset Vista to Open Space/Recreation for the proposed Cordova Park. They also authorized a grant application for the Billy Cordova Memorial Park and Trail and approved funding requests for the airport fuel system.

• Approved Ordinance No. 03 rezoning lots 155, 156, 169, and 170 in Sunset Vista from R-1 to Open Space/Recreation (OSR)
• Adopted Resolution No. 19 supporting a GOCO Community Impact Grant for Billy Cordova Memorial Park and Trail
• Approved Mayor Fay to sign a funding request for the Central Colorado Regional Airport fuel system
• Approved Mayor Fay to sign a letter of support for Sangre De Christo's Chaffee County Marijuana Excise Tax Grant
• Continued the CO Center rezone public hearing to March 28, 2023
• Approved Resolution No. 18 appointing Andy Krawciw and William DeLay to the Airport Advisory Board and renewing Wayne Lee and Bob Dimmit
• Rescheduled the June 27, 2023 meeting to June 29, 2023

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session to discuss deed restrictions and affordability for the Carbonate Street Phase I housing development, with no decisions made. The regular meeting includes a public hearing on rezoning four town-owned parcels in Sunset Vista to Open Space/Recreation, a request to continue the CO Center rezone hearing, and a resolution supporting a GOCO grant for Billy Cordova Memorial Park and Trail.

• Work session on Carbonate Street Phase I deed restrictions and affordability scenarios (60 units, 30 studios, 24 one-bedrooms, 6 two-bedrooms)
• Public hearing on Ordinance 03, Series 2023: Rezone Lots 155, 156, 169, 170 in Sunset Vista Filing 4 from R-1 to Open Space/Recreation (OSR)
• Request to continue CO Center rezone public hearing to March 28, 2023
• Resolution 19, Series 2023: Support GOCO Community Impact Grant application for Billy Cordova Memorial Park and Trail construction
• Resolution 18, Series 2023: Appoint Andy Krawciw as voting member and vice chair, William DeLay as alternate to Airport Advisory Board; renew Wayne Lee and Bob Dimmit

Water Advisory Board

The Water Advisory Board is meeting to handle routine business, including approving minutes and renewing the board chair appointment. They will also discuss the board's purpose and a CWCB water conservation grant application, which could lead to action on these items.

• Approval of November 2023 meeting minutes
• Board Chair Appointment Renewal
• Water Department Report by Shawn Williams
• Water Advisory Board Purpose discussion with Kelly Collins and Andrew Rice
• CWCB Water Conservation Grant Application with Kelly Collins and Rick Bieterman

The Board voted to be placed on the Town's referral list for water-related projects via the Planning Department. Members also re-appointed Kelly Collins as Board Chair and recommended Jeff Ollinger for appointment to the Board.

• Re-appointed Kelly Collins as Board Chair
• Approved agenda as presented
• Approved November 17, 2022 minutes
• Approved placing the WAB on the Town's referral list for water projects
• Approved forwarding Jeff Ollinger's application to Town Council for appointment

Recreation Advisory Board

The Buena Vista Recreation Advisory Board is meeting to discuss updates on the Historic McGinnis Gym renovation, recreation staffing and office location, and ongoing projects including Billy Cordova Memorial Park. They will also consider future financing options for capital projects, such as a lodging tax or special district. The meeting includes public comment and approval of previous minutes.

• Historic McGinnis Gym renovation update
• Billy Cordova Memorial Park updates, including January 26 community meeting recap
• GOCO and other grant updates
• Subdivision and rezoning process for Billy Cordova Memorial Park
• Discussion on future financing for capital projects (lodging tax, special district)

The board approved the meeting agenda and January minutes. Members received updates on state funding for the McGinnis Gym renovation and grant applications for Billy Cordova Memorial Park and river park projects.

• Approved meeting agenda (unanimous)
• Approved January minutes (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a public hearing on the Town's request to rezone four lots at 142 Raven Way (Sunset Vista subdivision) from Low Density Residential (R-1) to Open Space/Recreation (OSR) to accommodate Cordova Park. The Commission will also discuss the Transfer of Development Rights program and vote on chair/vice chair absence for upcoming public hearings. Staff recommends approval of the rezoning.

• Public hearing: Rezone lots 155, 156, 169, 170 of Sunset Vista from R-1 to OSR for Cordova Park
• Discussion of Transfer of Development Rights Program
• Commission vote for chair/vice chair absence for upcoming public hearings
• Staff recommends approval of the Cordova Park rezone

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission will hold a public hearing on rezoning Cordova Park from Low Density Residential (R-1) to Open Space/Recreation (OSR). They will also discuss the Transfer of Development Rights (TDR) program and vote on chair/vice chair absence for upcoming hearings. The meeting includes routine items like minutes approval and public comment.

• Public hearing: Cordova Park rezone from R-1 to OSR
• Discussion of Transfer of Development Rights program
• Vote on chair/vice chair absence for upcoming public hearings
• Approval of minutes from February 1, 2023

The Planning and Zoning Commission unanimously recommended that the Board of Trustees approve the application for Cordova Park without conditions. The commission also established a temporary leadership schedule and a permanent absentee policy for the chair and vice-chair.

• Recommended approval without conditions for Cordova Park in Sunset Vista (Unanimous)
• Appointed Commissioner Craig Brown as Chair for March 1 meeting (Unanimous)
• Appointed Commissioner LaGreca as Chair for March 15 meeting (Unanimous)
• Adopted absentee policy designating the next most senior Commissioner as chair if both chair and vice-chair are absent (Unanimous)
• Approved January 18 meeting minutes as amended (Unanimous)

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session to discuss a potential partnership with the school district to share costs and use of a public parking lot on Town-owned land adjacent to the Avery Parsons campus. During the regular meeting, the Board will consider a liquor license, a franchise agreement with Sangre De Cristo Electric, a Tac Team vehicle purchase, a water allocation policy, and other items. The agenda includes several public hearings and resolutions, but no final decisions are made during the work session.

• Hotel & Restaurant Liquor License for DCB Café BV LLC dba Cool River BV at 505 E. Main Street, Suite 110
• Second reading of Ordinance No. 01, Series 2023, approving a franchise with Sangre De Cristo Electric Association
• Resolution No. 16, Series 2023, approving an agreement with Sangre De Cristo Electric for Well #3 electrical work
• Resolution No. 17, Series 2023, approving the Town of Buena Vista Water Allocation Policy
• Consideration of a $5,000 cash match for a County-Wide Ground Water Study

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session on a potential shared public parking lot with the school district, then a regular meeting with public hearings and business items. Key decisions include a liquor license, a franchise agreement with Sangre De Cristo Electric, a Tac Team vehicle purchase, and a water allocation policy. The board will also discuss performance evaluations for appointed positions and consider a $5,000 cash match for a groundwater study.

• Work session on shared public parking lot with school district on Town-owned property adjacent to Avery Parson's campus
• Public hearing for Hotel & Restaurant Liquor License for DCB Café BV dba Cool River BV, 505 E. Main Street, Suite 110
• Second reading of Ordinance No. 01, Series 2023, approving a franchise with Sangre De Cristo Electric Association
• Resolution No. 16, Series 2023, approving an agreement with Sangre De Cristo Electric for Well #3 electrical services
• Resolution No. 17, Series 2023, approving the Town of Buena Vista Water Allocation Policy

The Board of Trustees approved a hotel and restaurant liquor license for Cool River BV with sidewalk service restrictions. They also authorized a $40,000 contribution toward a tactical team vehicle and adopted a new water allocation policy.

• Approved Hotel & Restaurant Liquor License for DCB Cafe BV LLC dba Cool River BV, prohibiting alcohol sales at sidewalk tables (4-2)
• Adopted Ordinance No. 01, Series 2023, approving a franchise with Sangre De Cristo Electric Association, Inc. (6-0)
• Approved $40,000 contribution for a Chaffee Combined Tactical Team vehicle (5-1)
• Amended 2023 budget by $40,000 for the tactical vehicle purchase (5-1)
• Approved agreement with Sangre De Cristo Electric Association for Well #3 electric services (6-0)
• Adopted Resolution No. 17 approving the Town of Buena Vista Water Allocation Policy as amended (6-0)
• Approved letter of support and $5,000 cash match for a county-wide groundwater study (6-0)
• Changed July 25, 2023, meeting date to July 27, 2023 (6-0)

Airport Advisory Board

The Buena Vista Airport Advisory Board is meeting to discuss routine operations, financial reports, and safety matters, including adopting a draft hazard report. They will also consider old business like adding a board member, runway documentation, hangar development incentives, and a through-the-fence reference guide, plus new business on airport development and working groups.

• Review draft Hazard Report for adoption
• Board membership: add alternate and approve memo to Board of Trustees
• Runway WBC documentation from Dibble
• Hangar development: draft guide and incentives
• Through the Fence draft reference guide

The board accepted Jerry Steinauer's resignation and recommended Bill DeLay for a vacant alternate position. Members approved sending a draft of the airport's history to the Chamber of Commerce for the 2024 publication. The board also reviewed a report indicating the runway can sustain weights above the current 30,000-pound limit.

• Approved January 10, 2023 meeting minutes (unanimous)
• Accepted Jerry Steinauer's resignation (unanimous)
• Recommended Bill DeLay's appointment to vacant alternate position to Board of Trustees (unanimous)
• Approved sending airport history draft to Chamber of Commerce for edits (unanimous)
• Set Annual Fly-In date for September 30, 2023

Beautification Advisory Board

The Buena Vista Beautification Board will meet to discuss spending $840 on six storage boxes for holiday decorations, $1,350 to repaint the Community Center sign, and a $5,000 project for McPhelemy Park. The board will also consider eco-friendly garland for the town's faux trees and appoint replacements for a resigning member.

• Storage boxes: $840 for 6 boxes to store faux tree garland and other decorations
• Repainting Town Park signs: $1,350 for the Community Center sign (30 sq ft at $45)
• McPhelemy Park project: $5,000 for landscaping at West Main and Hwy 24
• Bonnie resignation from Beautification Board; alternates Dorothy and Colleen to fill vacancy
• Town Hall planter fillers: $100 each for Vickerman urn fillers

The board approved the January 2023 minutes and voted to appoint Colleen to a vacant board seat. Members decided to repaint three specific town park signs this year and to purchase six additional storage boxes using Dog Park structure funds.

• Approved January 2023 minutes
• Voted Colleen to fill the board seat vacated by Bonnie Davis
• Decided to repaint Community Center on Main St, BV River Park, and BV Pump Track signs
• Approved purchase of 6 storage boxes at $140 each using Dog Park structure funds
• Decided to remove non-working solar lights from faux mini trees
• Decided to wait on the $1,350 quote for the rear Community Center sign

Board of Trustees - Agendas & Minutes (Packets below)

This is a special meeting of the Buena Vista Board of Trustees. The board will adopt the agenda and then enter an executive session to discuss strategy for negotiations regarding information technology (IT) consulting services. No other business is listed, and the meeting is expected to adjourn after the closed session.

• Executive session under C.R.S. 24-6-402(4)(e) to determine negotiation positions and strategy for IT consulting services

The Board of Trustees met for a special meeting to enter an executive session. The session was used to develop a strategy for negotiations regarding Information Technology (IT) consulting services.

• Approved the meeting agenda
• Entered executive session to develop negotiation strategy for IT consulting services

Historic Preservation Commission

The Historic Preservation Commission will consider a Certificate of Appropriateness for partial demolition of the McGinnis Gym locker room addition, nominate and elect commissioners for 2023, review the past year and plan for 2023, discuss next steps for the ADG, and consider a National Register nomination for the Chaffee County Courthouse complex. The meeting includes public comment and staff updates.

• McGinnis Gym Certificate of Appropriateness and partial demolition application review
• Commissioner nominations and election for 2023
• National Register of Historic Places nomination for the Chaffee County Courthouse complex
• 2022 year in review and 2023 planning
• ADG next steps

The commission approved a demolition permit for the non-historic locker room addition at McGinnis Gym. The board also voted to maintain its current officer positions for 2023.

• Approved McGinnis Gym demolition permit (unanimous, 2 recusals)
• Approved 2023 officers: John (Chair), Jo (Vice-Chair), and Katy (Secretary) (unanimous)
• Approved agenda as amended (unanimous)
• Approved December 1, 2022 minutes as amended (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a public hearing and consider recommending approval of a rezoning of the 153.7-acre Colorado Center Planned Unit Development (PUD) to Light Industrial (I-1). The request, initiated by the Town and supported by 8 of 9 property owners, would simplify development rules and terminate the existing Development Agreement. Staff recommends approval with conditions, including resolving legal description discrepancies and signing a termination agreement.

• Rezone Colorado Center PUD (153.7 acres, 16 parcels) to I-1 Light Industrial
• Termination of the 2010 Development Agreement (vested rights expire 2030)
• Potential loss of 29.85 acres of required open space; I-1 requires 10% open space
• One owner (W&R Mountain LLC) has not joined the rezoning request
• Staff recommends approval with conditions

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission will hold a regular meeting on February 1, 2023, at 7:00 PM at the Community Center, with virtual participation via Zoom. The main item of new business is a proposal to rezone the existing Colorado Center Planned Unit Development (PUD) to I-1 (Light Industrial). The meeting also includes routine items such as approval of minutes, public comment, and staff/commission interaction.

• Rezoning of Colorado Center PUD to I-1 (Light Industrial)
• Public comment and public hearings via Zoom
• Approval of minutes from January 18, 2023

The Planning and Zoning Commission recommended the rezoning of the Colorado Center from a Planned Unit Development (PUD) to Light Industrial (I-1). This recommendation will move to the Board of Trustees for a legislative decision.

• Recommended approval of rezoning Colorado Center PUD to Light Industrial I-1
• Approved agenda as amended (Motion #1)
• Approved January 18th meeting minutes as amended (Motion #2)

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold public hearings on a new electric franchise agreement with Sangre de Cristo Electric Association and on final adjustments to the 2022 budget. They will also consider approving grant applications for affordable housing projects, a liquor license modification for City Market, and amendments to the municipal code on liquor licensing.

• Public hearing on first reading of Ordinance 01, Series 2023, approving a franchise with Sangre de Cristo Electric Association
• Resolution 10, Series 2023: Approving DOLA IHOI grant application for Carbonate Street Phase I Development
• Resolutions 11 and 12, Series 2023: Approving DOLA Transformational Affordable Housing grant applications for Carbonate Street Phase I and The Crossing
• Public hearing on Resolution 13 and 14, Series 2023: Final adjusted and supplemental budget for 2022
• Ordinance 02, Series 2023: Amending municipal code on liquor licensing, including fees and transfer criteria

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a regular meeting with public hearings on a new electric franchise agreement with Sangre de Cristo Electric Association, final adjustments to the 2022 budget, and several resolutions approving grant applications for housing developments. The board will also consider appointments, liquor license changes, and other routine items.

• Public hearing on first reading of Ordinance No. 01, Series 2023, approving a franchise with Sangre de Cristo Electric Association to provide electricity to the town and residents, replacing Ordinance 4-1997.
• Public hearing on Resolution No. 13 and No. 14, Series 2023, adopting final adjusted and supplemental budget and appropriations for 2022.
• Resolutions approving DOLA grant applications for Carbonate Street Phase I and The Crossing development (affordable housing).
• Resolution No. 09, Series 2023, authorizing Public Works to purchase vehicles and equipment for 2023.
• Consideration of permanent modification of liquor premise at City Market (Dillon Companies LLC) and amendments to municipal code on liquor licensing.

The Board of Trustees approved amendments to the 2023 budget and adopted the final adjusted 2022 budget. They also approved a liquor premise modification for City Market and authorized a request for proposal for IT services.

• Approved proposed amendments to the 2023 Budget (Carried)
• Adopted Resolution No. 13 for final adjusted 2022 Budget (Carried)
• Adopted Resolution No. 14 for final supplemental 2022 appropriations (Carried)
• Approved permanent premise modification for Dillon Companies LLC dba City Market #37 (4-1)
• Adopted Ordinance No. 02 amending liquor license delegations and definitions (Carried)
• Approved contribution up to $4,000 for Veterans Memorial tank in Poncha Springs (Carried)
• Authorized RFP process for Town information technology services (Carried)
• Appointed Lisa Parnell-Rowe to the Chaffee Housing Authority alternate seat (Carried)

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will discuss new business including a late registration fee for programming and the number of special events on BLM trails. They will also review ongoing items such as future financing for capital projects (lodging tax, special district), and receive updates on the Billy Cordova Memorial Park, including a community meeting and the subdivision/rezoning process.

• Discussion of late registration fee for recreation programming
• Discussion of number of special events on BLM trails
• Future financing options for capital projects: lodging tax, special district
• Billy Cordova Memorial Park: community meeting Jan 26, design input, subdivision/rezoning
• Recreation staff report discussion

The board approved the meeting agenda and the December minutes. Members discussed potential funding for future capital projects, BLM trail event permits, and updates for the Billy Cordova Memorial Park.

• Approved the agenda (unanimous)
• Approved December minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning & Zoning Commission will hold a regular meeting on January 18, 2023, at 7:00 PM at the Community Center, with virtual participation via Zoom. The agenda includes a continued public hearing from December 7 on a Policy & Dedication Ordinance, 2023 UDC Code Change Proposals, and a water allocation item. The commission will also approve minutes from the December 7 meeting and take public comment.

• Continued public hearing on Policy & Dedication Ordinance
• 2023 UDC Code Change Proposals
• Water Allocation discussion
• Approval of December 7 minutes

The Planning and Zoning Commission recommended that the Board of Trustees deny the proposed water ordinance while continuing research into water policy. The commission also discussed several potential 2023 unified development code changes, including duplexes and ADUs, for further staff research.

• Recommended Board of Trustees deny proposed water ordinance (Motion #3 passed)
• Approved agenda as presented (Motion #1 passed)
• Approved December 7th meeting minutes as amended (Motion #2 passed)

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to handle routine business, including adopting the 2023 work plan, revising the adopt-a-tree application, and discussing a memorial tree plaque design. They will also review reports from Public Works and the Colorado State Forest Service, and consider a CTC grant and the Tree City USA application.

• Adopt a tree application revisions
• 2023 Work Plan adoption
• Memorial tree plaque design
• CTC grant discussion
• Tree City USA application

The board approved the 2023 annual work plan and submitted a Colorado Tree Coalition grant for planting nine trees on E. Main. Members agreed to continue researching federal funding for tree inventory software. Adoption of tree guidelines and memorial plaques were continued to February.

• Approved 2023 annual work plan
• Submitted Colorado Tree Coalition grant for $3,515 (Town match $1,757)
• Approved purchase of 23 books for Public Library at $485
• Agreed to continue research on federal funding for tree inventory software
• Continued Adopt Tree guidelines to February meeting
• Continued memorial tree plaques to February meeting

Board of Trustees - Packets

The Buena Vista Board of Trustees will consider several business items, including approving a ground lease with the Boys & Girls Club, authorizing a historic nomination, approving easement agreements for an Xcel Energy transmission line project, awarding construction contracts for the water treatment plant expansion, and directing staff to apply for affordable housing grants. The agenda also includes routine consent items and a proclamation for Youth Appreciation Week.

• Ground lease agreement with Boys & Girls Club of Chaffee County
• Nomination of 506 and 516 East Main Street and 113 and 205 North Court Street to National Register of Historic Places
• Xcel Energy Malta-Poncha Springs transmission line easement agreements
• Notice of Award to Stanek Constructors for water treatment plant expansion construction phase services
• Agreement with JVA Consulting Engineers for construction administration services

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a regular meeting with several business items, including approving a ground lease with the Boys & Girls Club, nominating historic properties, and awarding contracts for the water treatment plant expansion. The board will also consider directing staff to apply for affordable housing grants.

• Ground lease agreement with Boys & Girls Club of Chaffee County
• Nomination of 506 and 516 East Main Street/113 and 205 North Court Street to National Register of Historic Places
• Xcel Energy Malta-Poncha Springs transmission line easement amendment
• Notice of Award to Stanek Constructors for water treatment plant expansion construction phase services
• Agreement with JVA Consulting Engineers for construction administration services

The Board of Trustees approved a construction contract for the Water Treatment Plant expansion and a ground lease for the Boys & Girls Club. Trustees also directed staff to pursue joint housing grants for the Carbonate Street and The Crossing projects. A request for an Xcel Energy easement was tabled pending revised documents.

• Approved $4,735,801.00 contract with Stanek Constructors for Water Treatment Plant expansion
• Approved agreement with JVA Consulting Engineers Inc. for construction administration services
• Approved 99-year ground lease with Boys & Girls Club of Chaffee County
• Authorized nomination of four properties to the National Register of Historic Places
• Directed staff to submit joint LOI for Carbonate Street and The Crossing housing grants
• Approved reappointment of Historic Preservation Commission and Planning and Zoning Commission members
• Approved designating the place for posting of public notices (Resolution No. 01)

Airport Advisory Board

The Buena Vista Airport Advisory Board will meet to approve minutes, hear operations and financial reports, and discuss old business including safety, ramp rehab, hangar development, and runway weight capacity. New business includes voting on alternate positions, officer elections, 2023 staff priorities, and an equipment plan. The agenda also includes preliminary scheduling for the annual fly-in.

• Voting on alternate position allocation and advisory board officers
• Discussion of 2023 Airport Staff Priorities and Equipment Plan
• Old business: Safety, Ramp Rehab, Hangar Development, Runway Weight Bearing Capacity
• Preliminary scheduling for Annual Fly-In
• Airport Manager's report notes 2022 testing revenue over $130,000 and fuel prices: Jet A $8.75, 100LL $7.25

The Board unanimously approved the November 16, 2022 minutes and re-elected its officers. Members agreed to support staff recommendations to the town for hiring additional line technicians and discussed future hangar development and runway capacity.

• Approved November 16, 2022 meeting minutes (unanimous)
• Renewed Board officers: Chair Courtright, Vice Chair Krawciw, and Secretary Albrecht (unanimous)
• Retained Bob Dimmitt and Wayne Lee as regular voting members (unanimous)
• Agreed to support staff recommendations to the town to hire additional line technicians

Beautification Advisory Board

The Buena Vista Beautification Advisory Board is reviewing its 2022 expenditures and 2023 budget, discussing ongoing vandalism to holiday decorations and trees, and considering new business including reappointing board members, purchasing storage boxes and bows, and repainting park signs. The board also received updates on the Dog Park project and other town beautification efforts.

• 2022 ending balance of $80.03 reported; 2023 budget of $20,455.00 from town with no expenditures yet
• Vandalism update: 9 scarecrows disappeared, 3 tree light sensors removed, 1 town hall tree taken, tire snowman head broken off, planter tipped into street
• Dog Park project: play equipment donated by Eberle's, new sign ordered from Sonshine Signs for $1,560, shade structure to be discussed
• Reappointment of board members Joy Duprey and Jennifer Wright for 3-year terms
• Discussion of purchasing 4 storage boxes at $140 each ($560 total) and 20 bows at $99.50 each plus shipping