Buena Vista public meetings in 2025

Water Advisory Board

The Buena Vista Water Advisory Board will discuss several items, including a recommendation on the Outstanding Waters Program and a permit for the USFS Cottonwood Watershed source water protection area. The board will also consider participation in the Arkansas River Basin Water Forum planning committee, a conservation plan recommendation, and set three goals for 2026. A report from Water Department manager Shawn Williams will be presented, and the minutes from the October 16, 2025 meeting will be ratified.

• Outstanding Waters Program – WAB recommendation
• USFS Cottonwood Watershed – Source Water Protection Area Permit
• Arkansas River Basin Water Forum Planning Committee – WAB participation
• Conservation Plan – ratify WAB recommendation and rate study recommendation
• 2026 WAB – three goals

The board adopted its agenda and ratified the October 16 minutes. Members agreed to create a subcommittee of Kelly, John and Roy to oversee Best Management Practices for the USFS Cottonwood Creek Watershed project, and Jeff will add the project to the upcoming Arkansas River Forum. A motion was made to support a water‑rate study as the first step to implement the town’s Water Conservation Plan. The meeting was adjourned by a motion of Roy and second of John.

• Adopted agenda (motion by Wendy, second by John)
• Ratified October 16 minutes (motion by Jeff, second by Roy)
• Agreed to have Best Management Practices for the Cottonwood Creek Watershed project
• Formed subcommittee (Kelly, John, Roy) to manage BMPs
• Jeff to include the watershed project on the Arkansas River Forum presentation
• Motion to support a water‑rate study was made (outcome not recorded)
• Motion to accept continuation of members Kelly, Jeff, and Elisabeth was made (resolution pending Town Council approval)
• Adjourned meeting (motion by Roy, second by John)

Recreation Advisory Board

The Recreation Advisory Board will discuss the Parks, Recreation, Trails, and Open Space Master Plan, including a stakeholder meeting recap and a draft planning context. The meeting will also cover ongoing business and staff reports.

• Discussion of Parks, Recreation, Trails, and Open Space Master Plan
• Review of stakeholder meeting recap
• Review of draft planning context and community profile
• Approval of November meeting minutes
• Public comment period

The Recreation Advisory Board adopted its agenda and approved the November meeting minutes. The board then adjourned the meeting. No other substantive actions were decided.

• Adopted agenda (motion by Luke Urbine, seconded by Marcus Trusty)
• Approved November meeting minutes (motion by Danielle Ryan, seconded by Marcus Trusty)
• Adjourned meeting (motion by McKenzie Lyle)

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will consider several resolutions, including the adoption of the 2026 municipal budget, the 2026 fee schedule, and a water conservation plan. They will also appoint a trustee to the Chaffee County Multijurisdictional Housing Authority and vote on a gray‑water ordinance. The meeting includes a public hearing on the proposed budget and a work session for town clerk finalist interviews.

• Adopt Resolution No. 78 – 2026 budget revenues and expenditures
• Adopt Resolution No. 77 – 2026 fee schedule
• Adopt Resolution No. 81 – 2025 Water Conservation and Efficiency Plan
• Adopt Ordinance No. 16 – prohibit gray‑water use and treatment
• Appointment of John O'Brien to the Chaffee County Multijurisdictional Housing Authority (Resolution No. 76)

The Board approved the consent agenda, including appointments to the Airport and Water Advisory Boards. It adopted Resolution No. 76 appointing John O'Brien to the Chaffee County Multijurisdictional Housing Authority. It also adopted the 2026 fee schedule, the town budget, and the appropriations for fiscal year 2026.

• Approved agenda (Motion 01) – Ayes: Huyck, Rice, Rowe, Sturm, Swisher
• Entered executive session for staff evaluations (Motion 02) – Ayes: Huyck, Rice, Rowe, Sturm, Swisher
• Approved consent agenda (Motion 03) – Ayes: Huyck, Rice, Rowe, Sturm, Swisher
• Adopted Resolution No. 74 reappointing airport advisory board members – approved with consent agenda
• Adopted Resolution No. 75 appointing Wendy Gordon to water advisory board – approved with consent agenda
• Adopted Resolution No. 76 appointing John O'Brien to housing authority – Ayes: Huyck, Rice, Rowe, Sturm, Swisher
• Adopted 2026 fee schedule (Motion 05) – Ayes: Huyck, Rice, Rowe, Sturm, Swisher
• Adopted 2026 budget (Resolution No. 78, Motion 06) – Ayes: Huyck, Rice, Rowe, Sturm, Swisher

Board of Trustees - Packets

The Board of Trustees will hold a public hearing on the proposed 2026 budget and consider adopting the 2026 fee schedule and budget appropriations. The meeting also includes interviews for Town Clerk finalists and a discussion on prohibiting graywater treatment.

• Public hearing on the 2026 Proposed Budget
• Proposed adoption of the 2026 Fee Schedule (Resolution No. 77)
• Proposed adoption of the 2025 Water Conservation and Efficiency Plan (Resolution No. 81)
• Proposed Ordinance No. 16 to prohibit graywater use and treatment works
• Appointment of John O'Brien to the Chaffee County Multijurisdictional Housing Authority

Tree Advisory Board

The Buena Vista Tree Advisory Board will review the draft planting guide, consider the 2026 annual work plan, examine the Tree Plotter inventory, and address membership renewals. The meeting also includes routine items such as agenda adoption, public comment, and reports from Public Works and CSFS.

• Planting guide draft
• 2026 annual work plan
• Tree Plotter inventory
• Membership renewals
• Annual Plan review

The Tree Advisory Board approved the meeting agenda and the November 6, 2025 minutes (with changes) by motion and second. The board then adjourned the meeting at 10:45 a.m. No other substantive actions were voted on.

• Approved agenda (motion by Dan, second by Sarah)
• Approved November 6, 2025 minutes with changes (motion by Sarah, second by Ryan)
• Adjourned meeting at 10:45 a.m. (motion by Dan, second by Roy)

Historic Preservation Commission

The Historic Preservation Commission meeting on Dec 3, 2025 will consider several business items, including Orpheum Theater renovations, changes to the Certificate of Appropriateness application, a CPI on the Road project planned for June 2026, a Saving Places Scholarship, and redevelopment of the 606 S. Gunnison site. The agenda also includes approval of minutes, public comment, staff updates, and updates from related organizations.

• Orpheum Theater Renovations
• Certificate of Appropriateness—Changes to Application
• CPI on the Road (June 2026)
• Saving Places Scholarship (CLG)
• Redevelopment of 606 S. Gunnison site

The commission approved the meeting agenda and ratified the November 5 minutes unanimously. A motion found the shed at 423 Princeton Ave potentially eligible for historic designation, passing 3‑2, and ordered a public hearing within 60 days (tentatively Jan 7 2026). The Certificate of Appropriateness will be revised and presented at the next meeting. An HPC retreat was agreed to be discussed later, and interpretive signs were postponed until after the On the Road conference.

• Approved agenda (unanimous)
• Ratified November 5, 2025 minutes (unanimous)
• Motion: 423 Princeton Ave shed potentially eligible for historic designation (passed 3‑2)
• Public hearing to be held within 60 days, tentatively Jan 7 2026
• Carly to revise Certificate of Appropriateness for next meeting
• Agreed to consider HPC retreat in a future meeting
• Interpretive signs discussion postponed until after On the Road conference

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission's regular meeting scheduled for December 3, 2025 was canceled. Consequently, no agenda items will be discussed or decided at this time. The next regular meeting is set for January 7, 2025.

Board of Trustees - Packets

The Board will hold a public hearing on a tavern liquor license for The Tumbleweed LLC at 522 Antero Circle. It will consider adopting Ordinance No. 14 to comply with Proposition 123 for affordable‑housing expedited review and Ordinance No. 15 to comply with SB24‑005 for water‑conserving landscaping. A hearing will be held on the proposed 2026 Budget and the draft 2026 Fee Schedule. The Board will also vote on a resolution authorizing a water‑court change application for the Bray‑Allen water right.

• Public Hearing – Tavern Liquor License for The Tumbleweed LLC, 522 Antero Circle, Units #2 and #3
• Ordinance No. 14 – Adoption to comply with Proposition 123 affordable‑housing expedited review
• Ordinance No. 15 – Adoption to comply with SB24‑005 state landscaping water‑conservation practices
• Public Hearing – 2026 Budget final prioritizations and review of the draft 2026 Fee Schedule
• Resolution No. 73 – Authorization of a water‑court change application for the Bray‑Allen water right

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will consider several items, including a public hearing on a tavern liquor license for The Tumbleweed LLC at 522 Antero Circle. The board will also consider adopting Ordinance No. 14 to comply with Proposition 123 on affordable‑housing expedited review and Ordinance No. 15 to comply with SB24-005 on landscaping water conservation. A public hearing will be held on the proposed 2026 Budget Final Prioritizations and the draft 2026 Fee Schedule. The board will vote on Resolution No. 73 authorizing a water‑court application for the Bray‑Allen water right.

• Public Hearing – Tavern Liquor License for The Tumbleweed LLC, 522 Antero Circle, Units #2 and #3
• Adoption of Ordinance No. 14, Series 2025 to comply with Proposition 123 (affordable housing expedited review)
• Adoption of Ordinance No. 15, Series 2025 to comply with SB24-005 (landscaping water‑conservation practices)
• Public Hearing on 2026 Budget Final Prioritizations and review of the draft 2026 Fee Schedule
• Approval of Resolution No. 73, Series 2025 authorizing a water‑court change case application for the Bray‑Allen water right

The Board approved its agenda and consent agenda by unanimous vote. It conditionally approved a tavern liquor license for The Tumbleweed LLC pending a change‑of‑use. It adopted Ordinance No. 14, amending Chapter 16 to implement Proposition 123’s affordable‑housing expedited‑review process, including a posting change to the town website. It also adopted Ordinance No. 15, amending Chapter 16 to meet Senate Bill 24‑005 landscaping and water‑conservation standards.

• Approved agenda (6 ayes)
• Approved consent agenda (6 ayes)
• Conditionally approved tavern liquor license for The Tumbleweed LLC (6 ayes)
• Adopted Ordinance No. 14 (affordable‑housing expedited review) (6 ayes)
• Adopted Ordinance No. 15 (landscaping water‑conservation) (6 ayes)

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission will hear a public hearing on the proposed City Market site plan, a 60,000‑square‑foot grocery store with a fueling station and drive‑thru pharmacy at the northwest corner of HWY 24 and Crossman Ave. Commissioners will review the plan against four Unified Development Code criteria and three required conditions, including a CDOT access permit, a minor subdivision approval, and a public improvements agreement. Additional agenda items include a public hearing on Prop 123 expedited review code amendment, a hearing on code amendments to comply with SB 24‑005 landscaping, and discussion of the 3‑Mile Plan ADG draft.

• Public Hearing – City Market site plan: 60,000 SF grocery, fueling station, drive‑thru pharmacy at HWY 24 & Crossman Ave (H‑C zone)
• Public Hearing – Prop 123 Expedited Review Code Amendment
• Public Hearing – Code Amendments to comply with SB 24‑005 Landscaping
• Business Item – 3 Mile Plan ADG Draft Discussion (presentation slides linked)
• Commissioner Jared Lane recused from the City Market business item

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission will consider two code amendment proposals during public hearings: Prop 123 for an expedited review process and amendments to meet SB 24-005 landscaping requirements. The commission will also discuss the draft of the 3‑Mile Plan ADG, referencing a presentation slide link. Earlier agenda items include routine approvals of previous meeting minutes and standard procedural matters.

• Public Hearing – Prop 123 Expedited Review Code Amendment
• Public Hearing – Code Amendments to comply with SB 24-005 Landscaping
• Business Item – 3 Mile Plan ADG Draft Discussion (presentation slides at https://arcg.is/rWmyz1)
• Agenda Adoption
• Ratification of Minutes – October 15, 2025

The Planning and Zoning Commission approved a revised code amendment to create a 90‑day fast‑track review for affordable‑housing projects, allowing the town to qualify for Proposition 123 funding. The amendment was adopted with conditions after a 2‑1 vote. The commission also unanimously approved landscaping code changes required by state law SB 24‑005.

• Approved agenda (unanimous)
• Ratified October 15, 2025 minutes (unanimous)
• Approved November 5, 2025 minutes (unanimous)
• Adopted Prop 123 expedited review code amendment with conditions (2‑1)
• Approved SB 24‑005 landscaping code amendments (unanimous)
• Adjourned meeting (unanimous)

Recreation Advisory Board

The Buena Vista Recreation Advisory Board will hear public comments, review feedback on the Meadows special event, discuss the recreation staff report, and receive an update on the Parks, Recreation, Trails, and Open Space Master Plan. No formal decisions are indicated in the agenda.

• Meadows Special Event Feedback
• Recreation Staff Report Discussion
• Parks, Recreation, Trails, and Open Space Master Plan Prep & Update
• Board Pulse
• Public Comment

The board approved the meeting agenda and the September meeting minutes. A proposed Labor Day concert was denied because the Sheriff’s Department could not provide adequate staffing. No other formal actions were taken during the session.

• Approved meeting agenda (motion by Luke Urbine, seconded by Laura Turk)
• Approved September meeting minutes (motion by Luke Urbine, seconded by Marcus Trusty)
• Denied Labor Day concert permit due to lack of sheriff staffing

Board of Trustees - Packets

The Buena Vista Board of Trustees will receive a budget update from the Airport Advisory Board and a funding update on the Chaffee County Co‑Response program. The town will hear a proposal from the Chaffee County Community Foundation for 2026 funding. A public hearing will be held on the proposed 2026 town budget. The Board will consider adopting Ordinance No. 13 to amend noise‑permit exemption sections of the municipal code.

• Airport Advisory Board 2026 budget presentation
• Co‑Response program funding and financial considerations
• Chaffee County Community Foundation 2026 grant proposal
• Public hearing on the 2026 Town of Buena Vista budget
• Adoption of Ordinance No. 13 amending noise‑permit exemption sections

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a public hearing regarding the proposed 2026 Town budget. The meeting also includes presentations on airport and co-response funding and a proposed ordinance regarding noise permit exemptions.

• Public hearing on the proposed 2026 Town of Buena Vista Budget
• Proposed Ordinance No. 13, Series 2025, amending noise permit exemptions in the Municipal Code
• Airport Advisory Board 2026 Budget Presentation
• Chaffee County Community Foundation proposal for Town funding in 2026
• Resolution No. 71, Series 2025, appointing Ryan Doke to the Tree Board

The Board approved the agenda amendment swapping Business Item B with Item C (6‑0). The consent agenda, including prior meeting minutes and reports, was approved (6‑0). Trustees voted to continue the public hearing on the 2026 budget to the November 25 meeting (6‑0). No other substantive actions were recorded in this meeting.

• Approved agenda amendment exchanging Business Item B with Item C (6-0)
• Approved consent agenda including minutes and reports (6-0)
• Continued public hearing on the 2026 budget to Nov 25 meeting (6-0)

Beautification Advisory Board

The board is reviewing the remaining 2025 beautification funding and current project statuses. Discussion includes the purchase of 30 Cashmere trees for planters and the status of various town signs. The board is also planning for a December party and January meeting date.

• Remaining Town beautification funding balance of $4,154.88
• Proposed purchase of 30 Cashmere trees from Amazon at $65 each ($1,950 total)
• Mural restoration payment of $1,453 to Samantha Drobny
• Completed projects: Community Center sign and revised Town Hall plaque
• In-process projects: East Main east end sign and South Main sign

The Beautification Advisory Board approved the minutes from the October 2 meeting. It decided not to replace the fake trees with live trees and moved the December holiday party to December 12. The 2025 budget balance and project updates were reviewed, and the board approved several upcoming tree‑planting work days.

• Approved the October 2 minutes (ratified email minutes)
• Decided fake trees will not be replaced with live trees
• Voted to move the holiday party date to December 12
• Approved 2025 budget balance of $4,154.88 after project expenses
• Authorized removal of planter inserts the week of Nov 10
• Scheduled planter mini‑tree installation at Town Hall on Nov 22
• Scheduled assistance with Town Tree at Splash Park on Dec 2
• Joy to email Adopt‑A‑Tree invitations; adoption cost remains $45

Tree Advisory Board

The Buena Vista Tree Advisory Board will meet on November 6, 2025 at 9:00 am in Public Works at 755 Gregg Dr. The agenda includes reviewing a draft planting guide, presenting to the Town Council, discussing a pruning and removal project, and considering the town’s application for Tree City USA status. The board will also receive reports from Public Works and CSFS and address any other business.

• Draft planting guide review
• Town Council presentation
• Pruning and removal project discussion
• Tree City USA application consideration
• Annual plan review

Historic Preservation Commission

The Buena Vista Historic Preservation Commission will review a progress report on the Pearl Theater abatement. It will also consider changes to a Certificate of Appropriateness application and discuss the upcoming CPI on the Road project scheduled for June 2026. A recap of a prior virtual CPI meeting will be presented.

• Pearl Theater: Abatement Progress Report
• Certificate of Appropriateness – Changes to Application
• CPI on the Road (June 2026)
• Recap / Further Discussion from CPI Virtual Meeting
• Public Comment

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will conduct a public hearing and make a determination on the major site plan for The Crossing Apartments. The project proposes a 33‑unit affordable apartment building on a 0.736‑acre site at 125 Rooks Lane. Staff recommends approval based on compliance with the Unified Development Code and adequate water capacity.

• Public hearing on The Crossing Apartments major site plan (125 Rooks Lane)
• 33‑unit, 0.736‑acre affordable multifamily housing project
• 46 parking spaces with bike‑parking adjustment (2 bike spaces replace 1 car space)
• Modular construction method by Fading West
• $2 million Energy and Mineral Impact Assistance Fund grant secured for infrastructure

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hold a public hearing on the major site plan for The Crossing Apartments. The meeting will also consider adopting the agenda, approving the October 15, 2025 minutes, and receiving public comments. Staff will present a discussion of the three‑mile plan.

• Public hearing – The Crossing Apartments: Major Site Plan
• Approval of minutes – October 15, 2025
• Agenda adoption
• Public comment period
• Staff presentation – three‑mile plan

The commission approved its agenda after a motion to strike the ratification of previous minutes, passing unanimously. It then approved the major site plan for The Crossing Apartments, a 33‑unit multifamily project, also unanimously. The meeting was adjourned at 7:01 p.m. after a unanimous motion.

• Approved agenda (unanimous)
• Approved major site plan for The Crossing Apartments (unanimous)
• Adjourned meeting (unanimous)

Trails Advisory Board

The Buena Vista Trails Advisory Board will meet to discuss expanding trail and bridge access on the east side of the Arkansas River. The meeting includes development reviews and reports from Recreation and Public Works.

• Discussion on expanding trail and bridge access east side of Arkansas River
• Development reviews
• Reports from Recreation and Public Works

The board adopted the agenda and ratified the October 7 meeting minutes, both by unanimous motion. LM Kersting Construction Company was selected to complete the Whipple Trail bridge deck replacement, with work scheduled from mid‑November through late December 2025. The meeting was then adjourned.

• Agenda adopted (unanimous)
• October 7 minutes ratified (unanimous)
• LM Kersting Construction Co. selected for Whipple Trail bridge deck replacement (mid‑Nov to late Dec 2025)
• Meeting adjourned (unanimous)

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a public hearing on the proposed 2026 budget and discuss budget presentations from advisory boards. The meeting includes decisions on municipal code changes and a water storage agreement for Clear Creek Reservoir.

• Public hearing on the proposed 2026 Town of Buena Vista Budget
• Consideration of a draft Public Announcement regarding Kroger's request to share sales tax revenues
• Public hearing for Ordinance No. 12 to amend municipal code regarding water/sewer connections, parking, signage, and accessory dwelling units
• Resolution No. 69 to approve a water storage lease and purchase option with the Board of Water Works of Pueblo Colorado for Clear Creek Reservoir
• Resolution No. 70 to approve a professional service agreement with Bristlecone Tree Care for the 2025 tree trimming and removal project

The Board of Trustees approved the meeting agenda by a 6‑aye vote. They then approved the consent agenda, which included adopting Resolution No. 68 that certifies delinquent water assessments to the Chaffee County Treasurer, also by a 6‑aye vote.

• Approved agenda (6 ayes) – Motion 01, mover Trustee Huyck, seconder Trustee Swisher
• Approved consent agenda and adopted Resolution No. 68 certifying delinquent water assessments (6 ayes) – Motion 02, mover Trustee Sturm, seconder Trustee Rice

Board of Trustees - Packets

The Board of Trustees will hold a public hearing on the proposed 2026 budget and discuss a request from Kroger to share sales tax revenues for a potential new store. The meeting also includes a public hearing on municipal code changes and a water storage agreement for Clear Creek Reservoir.

• Kroger request to share sales tax revenues for a potential new grocery store
• Ordinance No. 12: Miscellaneous code changes regarding water/sewer connections, parking, and accessory dwelling units
• Resolution No. 69: Water storage agreement with the Board of Water Works of Pueblo Colorado for Clear Creek Reservoir
• Resolution No. 70: Professional Service Agreement with Bristlecone Tree Care for 2025 tree trimming and removal
• Resolution No. 68: Certifying delinquent water assessments to the Chaffee County Treasurer

Airport Advisory Board

The Airport Advisory Board will review financial results and develop the 2026 budget. The board is also discussing airport infrastructure updates and draft development standards.

• 2026 Budget Development
• Draft Development Standards
• North ramp rehab update including temperature sensor re-siting and tie-down remediation
• Review of new board membership applicants
• Updates on runway signage and fuel tank inspection plans

The board could not adopt the agenda because a quorum was not present. Likewise, the September 16, 2025 minutes were not approved due to lack of quorum. No formal votes were taken, and the board postponed a vote to install Mike Allen until a special meeting can be called.

• Agenda adoption: not adopted (no quorum)
• Minutes approval: not approved (no quorum)
• Vote to install Mike Allen: postponed (no quorum)

Water Advisory Board

The Buena Vista Water Advisory Board will review several agenda items, including the Arkansas River Basin Water Forum scheduled for April 22‑23, 2026 in Salida. A 30‑minute presentation titled “Outstanding Waters” by Chris Lamson will be heard. Updates on the Conservation Plan status and its implementation will be provided. The Water Department will give a report, and the board will consider recommendations.

• Arkansas River Basin Water Forum planning – April 22‑23, 2026 in Salida
• “Outstanding Waters” presentation by Chris Lamson (30 minutes)
• Conservation Plan Status update – Al Smith (SWS)
• Water Conservation Plan Implementation discussion
• Water Department Report – Shawn Williams

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a public hearing to review the City Market major site plan, a proposed 6‑acre, 60,000‑sq‑ft grocery store with a fuel station and drive‑thru pharmacy. Commissioners will determine if the project complies with the Unified Development Code and make a recommendation for approval. The meeting also includes routine updates such as staff office closures, a change in start time to 6 pm for future meetings, and a notice that the October 1 meeting was cancelled.

• Public Hearing – City Market major site plan (6 acres, 60,000 sq ft grocery, fuel station, drive‑thru pharmacy) at NW corner of North Highway 24 and Crossman Avenue
• Rezoning of 318 E. Arkansas and 435 N. Pleasant approved pending minor subdivision within 365 days
• Unified Development Code amendments: approval of Sections 2‑7 and 9‑18; Sections 1 and 8 pulled for further review
• Planning office closed Oct 22‑24; staff attending conference
• Starting next meeting, commission start time changes to 6:00 pm

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will meet to conduct a public hearing regarding a major site plan for City Market. The commission will also address staff scheduling and a change to future meeting start times.

• Public Hearing: City Market Major Site Plan
• Meeting start time changing to 6:00 pm starting next meeting

The commission reviewed the proposed 60,000‑sq‑ft City Market site at the NW corner of HWY 24 and Crossman Ave., outlined the four approval criteria, and noted three conditions that must be met. Public comments raised concerns about traffic, noise, lighting, parking, and impacts on local businesses. No vote or formal decision on the site plan was recorded.

Recreation Advisory Board

The Recreation Advisory Board will discuss the PRTOS Master Plan preparation and receive an update on the associated RFP. The meeting includes a presentation on the We Are Chaffee's Future Belonging Project.

• Presentation on We Are Chaffee's Future Belonging Project by Lisa Martin
• RFP update for the PRTOS Master Plan
• Review of Trails Analysis 2025
• Review of Buena Vista Parks and Trails Inventory Plan 2022
• Review of Trails Master Plan 2015

The board adopted the meeting agenda and approved the minutes from the September session. No other motions were voted on. The meeting was then adjourned.

• Approved agenda adoption
• Approved September meeting minutes
• Adjourned the meeting

Board of Trustees - Packets

The Board will hold executive sessions on short‑term rental licensing and on a proposed sales‑tax sharing request from Kroger. Staff will update the board on the Chaffee County lodging tax ballot initiative, the fire protection district, and Amazon's intent to locate a distribution facility near Buena Vista. The Treasurer will present the town's 2026 preliminary budget and set dates for public budget hearings, and the board will consider a professional services agreement for the Parks, Recreation, Trails and Open Space Master Plan.

• Executive session on short‑term rental licensing regulations (legal advice)
• Work session on Chaffee County lodging tax ballot initiative
• Presentation by Amazon on a proposed distribution facility near town
• 2026 budget presentation by Treasurer Phillip Puckett with hearing schedule
• Resolution No. 67 approving a professional services agreement with SCJ Alliance for the parks master plan

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hear a presentation of the 2026 preliminary budget and set dates for public hearings. Additional topics include a work session on Chaffee County’s proposed lodging tax, an Amazon overview of a potential distribution facility, and executive sessions on short‑term rental licensing and a Kroger sales‑tax revenue request. The meeting also includes routine consent agenda items and a review of a professional services agreement for the Parks, Recreation, Trails and Open Space Master Plan.

• Executive session on short‑term rental licensing regulations (legal advice)
• Work session on Chaffee County lodging tax ballot initiative
• Amazon presentation on intent to pursue a distribution facility near Buena Vista
• 2026 budget presentation by Town Treasurer Phillip Puckett
• Resolution approving a professional services agreement with SCJ Alliance for the Parks, Recreation, Trails and Open Space Master Plan

The Board approved the meeting agenda, entered an executive session on short‑term rental licensing, and approved the consent agenda items. Trustees discussed the proposed county lodging tax increase, an Amazon last‑mile delivery facility, and the draft 2026 budget. The Board moved to set public hearing dates for the 2026 budget.

• Approve agenda (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swisher)
• Enter executive session on short‑term rental licensing (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swisher)
• Approve consent agenda (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swisher)
• Set 2026 budget public hearing dates (outcome not recorded in minutes)

Trails Advisory Board

The Buena Vista Trails Advisory Board will adopt its agenda, ratify the September 2, 2025 meeting minutes, and hear public comments. The board will review development proposals and receive reports from Recreation, Public Works, and the Board of Trustees on trail‑related activities. A dedicated discussion on trail planning and development will follow. The meeting will conclude with any other business before adjournment.

• Adopt agenda or changes
• Ratify September 2, 2025 meeting minutes
• Public comment period
• Development reviews
• Trail planning and development discussion

The Trails Advisory Board adopted the meeting agenda without opposition, ratified the September 2, 2025 meeting minutes unanimously, and then adjourned the session. No substantive policy or project decisions were made.

• Adopted agenda (motion passes, no opposition)
• Ratified September 2, 2025 minutes (motion passes, no opposition)
• Adjourned meeting (motion passes, no opposition)

Beautification Advisory Board

The Beautification Advisory Board will review the town's 2025 beautification funding of $19,006, note the remaining balance of $3,322.56, and discuss rollover accounts of $1,726.25. The board will also consider new signage projects, including a sign for the east end of East Main and a revised Town Hall plaque for First National Bank. A 2026 budget proposal for scarecrows scheduled for Oct. 4 will be presented.

• 2025 Beautification Funding from Town: $19,006
• Remaining Balance: $3,322.56
• Rollover Accounts: $1,726.25 (includes $4,800 grant funds)
• New sign for east end of East Main
• Revised Town Hall plaque – First National Bank

The Beautification Advisory Board ratified the September 4, 2025 meeting minutes. The board voted to add extra funding to purchase two new planters and flower inserts for the Community Center. Other items such as signage, mural repair, and upcoming events were discussed but no further decisions were recorded.

• Approved (ratified) September 4, 2025 meeting minutes
• Approved additional funding to purchase two new planters and flower inserts for the Community Center

Tree Advisory Board

The Buena Vista Tree Advisory Board will adopt the agenda, approve minutes, and review its annual plan. It will receive reports from Public Works and CSFS. The board will then discuss a draft planting guide, a presentation to the Town Council, a pruning/removal project, adoption of tree placards, and selection of tree species for crossings. No decisions are recorded in the agenda.

• Draft planting guide
• Town Council presentation
• Pruning/removal project
• Adopt tree placards
• Crossings tree species selection

The board approved adding Public Comment to the agenda and approved the September 4 minutes. A motion moved the Town Council presentation to the November meeting. The board scheduled adopt‑tree placard installations for October 8. The meeting was adjourned at 11:18 a.m.

• Agenda addition of Public Comment approved (motion by Sarah, seconded by Alex)
• September 4 minutes approved (motion by Wendy, seconded by Alex)
• Town Council presentation moved to November meeting (approved)
• Adopt‑tree placard installations scheduled for Oct 8 (approved)
• Meeting adjourned at 11:18 a.m. (motion by Roy, seconded by Alex)

Historic Preservation Commission

The Historic Preservation Commission will discuss a demolition permit for the Pearl Theater's rear garage and a draft proposal for Tributary Development. The body will also review updated estimates for interpretive signs and the annual budget request from the Board of Trustees.

• Pearl Theater: Demolition Permit for Rear Garage
• Tributary Development Draft Proposal
• Interpretive Signs: Updated Estimate
• HPC Annual Budget Request from Board of Trustees
• CLG-related items including a Virtual Forum on October 10th

The Historic Preservation Commission voted unanimously to approve the demolition permit for the rear garage of the Pearl Theater. Commissioners also approved the meeting agenda and the September 3 minutes (subject to a spelling correction). The commission agreed to apply for a CLG grant to fund a walking‑tour video featuring Suzy Kelly and other community members.

• Approved Pearl Theater rear garage demolition (unanimous)
• Approved meeting agenda (unanimous)
• Approved September 3 minutes with spelling correction (unanimous)
• Agreed to apply for CLG grant to film walking‑tour video

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for October 1, 2025, has been canceled.

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will discuss proposed 2026 department budgets and priorities. The body is also considering a construction contract for bridge decking and a rezoning ordinance for two properties.

• Public hearing on Ordinance No. 11 to rezone 318 West Arkansas Street and 435 North Pleasant Street
• Proposed construction contract with LM Kersting Construction Company for Whipple Bridge decking replacement
• Resolution No. 64 to renew the retail marijuana store license for PCG One LLC DBA Forage Buena Vista
• Resolution No. 66 to apply for a DOLA Local Planning Capacity Grant for planning systems and affordable housing approvals
• Review of 2026 Budget and Department Priorities

The Board of Trustees approved a rezoning for a property exchange between 318 West Arkansas Street and 435 North Pleasant Street, adopted a construction contract for the Whipple Bridge decking replacement, and authorized a grant application to the Department of Local Affairs for planning modernization. The 2026 budget was discussed but not adopted. No decisions were made on short-term rental waitlist licenses, though the topic was raised for future consideration.

• Adopted Ordinance No. 11 rezoning portions of 318 W. Arkansas St. and 435 N. Pleasant St. (unanimous)
• Adopted Resolution No. 65 approving $58,535.11 contract with LM Kersting Construction for Whipple Bridge decking (unanimous)
• Adopted Resolution No. 66 approving DOLA Local Planning Capacity Grant application for $144,000 with $36,000 town match (unanimous)
• Approved consent agenda including renewal of retail marijuana license for PCG One LLC dba Forage Buena Vista (unanimous)
• Approved Mayor Fay to sign letter of support for Buena Vista Heritage to History Colorado (unanimous)
• Held executive session on conflicts of interest; no action taken

Board of Trustees - Packets

The Board of Trustees will discuss department priorities and proposed budgets for 2026. The meeting includes a public hearing on rezoning and a vote on a construction contract for bridge repairs.

• Public hearing on rezoning 318 West Arkansas Street and 435 North Pleasant Street
• Construction contract with LM Kersting Construction Company for Whipple Bridge decking replacement
• Renewal of retail marijuana store license for PCG One LLC DBA Forage Buena Vista
• Application for a DOLA Local Planning Capacity Grant to modernize planning systems and update code
• Review of 2026 Budget and Department Priorities

Water Advisory Board

The Water Advisory Board will review progress and implementation of the Water Conservation Plan. The board will also discuss the location of Future Well 4 and consider Wendy Gordon's application for board membership.

• Water Conservation Plan progress and implementation
• Future Well 4 location
• Wendy Gordon application for Water Advisory Board member

The board adopted its agenda after a motion by Tony La Greca and a second by Roy Gertson. Members approved Wendy Gordan’s application to join the Water Advisory Board following a motion by Liz Daigle and a second by Jeff Ollinger. No other formal actions were taken; the remaining items were discussed or scheduled for future meetings.

• Agenda adopted (motion passed)
• Wendy Gordan membership approved (motion passed)

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission will hold a public hearing on a rezoning request for two adjoining properties at 318 W Arkansas Street and 435 N Pleasant Avenue. Commissioners will review the application, discuss the proposed zoning changes, and make a recommendation to the Town Board of Trustees. The agenda also includes discussion of various code amendments and a temporary camping clarification.

• Rezone of 318 W Arkansas Street to Low Density Residential (R-1 OT)
• Rezone of 435 N Pleasant Avenue to Medium Density Residential (R-2)
• Various Code Amendments
• Temporary Camping Clarification (staff/commission interaction)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will consider rezoning requests for the parcels at 318 Arkansas Street and 435 North Pleasant Street. Commissioners will also review a set of code amendment proposals. The meeting includes a staff‑commission discussion to clarify temporary camping rules. Standard agenda items such as approval of minutes and public comment are also scheduled.

• Rezone request for 318 Arkansas Street
• Rezone request for 435 North Pleasant Street
• Various code amendment proposals
• Staff‑commission discussion on temporary camping clarification

The commission unanimously recommended approval of the rezoning for 318 E. Arkansas and 435 N. Pleasant with staff‑imposed conditions. It also approved UDC Sections 2‑7 and 9‑18 while pulling Sections 1 and 8 for further review. The October 1 meeting was cancelled and the October 15 meeting will consider the Kroger major site plan.

• Approved rezoning of 318 E. Arkansas and 435 N. Pleasant with conditions (unanimous)
• Approved UDC Amendments Sections 2‑7 and 9‑18 (unanimous)
• Pulled UDC Sections 1 and 8 for further staff work (unanimous)
• Cancelled October 1 Planning & Zoning meeting (unanimous)
• Scheduled October 15 meeting to review Kroger major site plan (unanimous)
• Adopted new Administrative Assistant Audrey Asfazadour (unanimous)
• Motion to adjourn passed at 9:33 p.m. (unanimous)

Recreation Advisory Board

The Recreation Advisory Board reviewed budget priorities, including the Rodeo Grounds proposal with $20,000 for soil screening, $5,000 for a livestock chute, and $30,000 for security fencing. Members considered how to classify the fencing cost and whether to treat it as a capital improvement. Additional topics were the River Park Staircase Replacement, a $50,000 town grant request for baseball/softball field upgrades, and the upcoming Whipple Bridge Decking project slated to start in November.

• Rodeo Grounds proposal: $20,000 soil screening, $5,000 livestock chute, $30,000 security fencing
• River Park Staircase Replacement: evaluating rock, stone, or steel construction options
• Baseball/Softball Fields: request for $50,000 town grant to fund multiple upgrades
• Whipple Bridge Decking: timber deck replacement with 8‑week lumber lead, construction expected November
• PRTOS Master Plan: consultant selection to be completed by end of September

Airport Advisory Board

The Buena Vista Airport Advisory Board will discuss safety updates, provide status reports on runway signage, north ramp rehabilitation, fuel tank inspections, and AWOS planning, and will consider new business items including a review of the Capital Improvement Plan, draft development standards, and airport board membership.

• Runway signage update
• North ramp rehab update, including re‑siting of temperature sensor and tie‑down remediation
• Update on fuel tank inspection plans
• Update on AWOS planning
• CIP (Capital Improvement Plan) review

The Airport Advisory Board adopted the meeting agenda and approved the August 19 minutes, both unanimously. The board also adopted a motion recommending that airport management review, modify as needed, and adopt the draft safety policy. No other substantive actions were decided at this meeting.

• Adopt agenda – unanimous
• Approve August 19 minutes – unanimous
• Recommend adoption of draft safety policy – unanimous

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hear a presentation from The Kroger Co. regarding a sales tax sharing proposal. Trustees will also discuss inclusionary housing, mixed-use development, and a potential CDOT-funded Park-n-Ride facility.

• Kroger Incremental Sales Tax Sharing Proposal
• Inclusionary Housing and Mixed Use Development tools and alternatives
• CDOT funded Park-n-Ride Facility

The Board approved the meeting agenda and consent agenda. It voted 4‑1 to continue conversations with Kroger Co. about a sales‑tax sharing agreement for a new store. It also voted to keep discussing a CDOT‑funded park‑n‑ride facility and adjourned the meeting at 9:30 PM.

• Approved meeting agenda (5‑0)
• Approved consent agenda (5‑0)
• Continued discussions on Kroger sales‑tax sharing proposal (4‑1)
• Continued discussions with CDOT on park‑n‑ride facility (5‑0)
• Adjourned meeting at 9:30 PM (5‑0)

Board of Trustees - Packets

The Buena Vista Board of Trustees will hear a presentation from The Kroger Co. on its incremental sales tax sharing proposal. Staff will lead a discussion on inclusionary housing and mixed‑use development tools and alternatives. The Board will review and discuss a potential Colorado Department of Transportation funded park‑and‑ride facility.

• Kroger Incremental Sales Tax Sharing Proposal – presentation and discussion
• Inclusionary Housing and Mixed Use Development – staff‑led discussion of tools and alternatives
• Colorado Department of Transportation funded Park‑n‑Ride Facility – review and discussion

Tree Advisory Board

The Buena Vista Tree Advisory Board will meet to review its annual plan, discuss tree planting and pruning projects, and approve meeting minutes. The board will also review a planting guide draft and prepare for a presentation to the Town Council.

• Review of the Annual Plan
• Discussion of planting guide draft
• Review of tree planting completion
• Discussion of pruning/removal project
• Town Council presentation

The board approved the August 7, 2025 meeting minutes. Members discussed the upcoming pruning and removal RFP and identified tree hazards. Three trees were scheduled to be planted on September 4 by Public Works and the Tree Board. The Town Council presentation and adopt‑tree placard agenda items were moved to the October meeting.

• Approved August 7, 2025 minutes (motion by Dan, second by Alex)
• Scheduled planting of three trees on September 4 (Public Works & Tree Board)
• Moved Town Council presentation to October meeting
• Moved adopt‑tree placards to October meeting
• Adjourned meeting at 10:15 (motion by Roy, second by Sarah)

Beautification Advisory Board

The board is discussing the status of unfinished 2025 projects and reviewing available funding balances. Members will also address a 2026 budget proposal and the resignation of an alternate member.

• Mural repair estimated at $1,200 or less
• Sculpture project cost of $8,000
• Friendship garden cost of $2,000
• History plaques cost of $567
• Remaining 2025 Town funding balance of $11,668.02

The Beautification Advisory Board approved several budget reallocations, including returning $8,000 from the sculpture project and $2,000 from the Friendship Garden to the town. It also shifted $567 of unspent funds to Historic Preservation pending their acceptance. The board approved a mural‑repair contract of up to $1,200 and voted to skip this year’s Scarecrow Contest, opting for decorative installations instead.

• Approved ratified minutes from the August 7, 2025 meeting
• Approved mural repair contract up to $1,200 with Samantha Drobny
• Shifted unspent $567 budget to Historic Preservation if they assume the project
• Returned unspent $8,000 sculpture budget to the Town
• Returned unspent $2,000 Friendship Garden budget to the Town, pending new Parks Master Plan
• Skipped the annual Scarecrow Contest and scheduled decorative work for Main Street and Splash Park

Historic Preservation Commission

The commission will meet to discuss preservation strategies for small, historic, affordable homes in Old Town. Other agenda items include updates on the Pearl Theater and the Colorado Midland mural.

• HPC approach to changes to small, historic, affordable homes in Old Town
• Pearl Theater updates
• Grace Church steeple discussion
• Interpretive sign schedule
• Beautification Meeting update and Colorado Midland mural

The Historic Preservation Commission adopted its agenda for the September 3, 2025 meeting by a unanimous vote. The commission also approved the minutes from the August 6, 2025 meeting, again unanimously. No other formal actions or votes were recorded during the session.

• Adopted agenda (unanimous)
• Approved August 6, 2025 minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission will hold its regular meeting on September 3, 2025, at 7:00 PM in person at the Buena Vista Community Center with a Zoom option. The agenda includes roll call, adoption of the agenda, approval of prior minutes, and public comment. No substantive decisions are listed; the meeting features a welcome for a new commissioner and a training session.

The commission unanimously approved the meeting agenda. It also unanimously approved the August 6 minutes. The meeting was adjourned at 8:03 p.m.

• Approved agenda (unanimous)
• Approved August 6 minutes (unanimous)
• Adjourned meeting (motion passed)

Planning and Zoning Commission - Packets

The Buena Vista Planning and Zoning Commission will hold its September 3, 2025 meeting at the Community Center and via Zoom. The session is procedural, featuring a welcome for new member Lisa Field and a training refresh for commissioners. No substantive decisions or public hearings are scheduled.

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will meet at 7:00 PM on August 26, 2025, at the Community Center, 715 E. Main Street, to consider adopting an updated Comprehensive Plan and amendments to short-term rental licensing rules. The meeting will also include a review of routine consent items, public comment, and an executive session on water storage negotiations.

• Adoption of updated Comprehensive Plan (Resolution No. 63, Series 2025)
• Amendments to short-term rental licensing rules (Ordinance No. 09, Series 2025)
• Temporary moratorium on natural medicine businesses (Ordinance No. 10, Series 2025)
• Appointment of Lisa Field as alternate Planning and Zoning Commission member
• Appointment of John Duggan as regular Water Advisory Board member

The Board approved the town's updated Comprehensive Plan (Resolution 63) with a 5‑0 vote. It also adopted Resolutions 60, 61 and 62 appointing Lisa Field and John Duggan and restating an intergovernmental agreement with the school district. The agenda and consent agenda were each approved. No vote tally was recorded for the short‑term rental ordinance.

• Adopted agenda amendment (Motion 01) – carried
• Approved consent agenda (Motion 02) – carried
• Adopted Resolution 60 (intergovernmental agreement) – adopted
• Adopted Resolution 61 (appointed Lisa Field) – adopted
• Adopted Resolution 62 (appointed John Duggan) – adopted
• Adopted Resolution 63 (Comprehensive Plan) – adopted (5-0)
• Ordinance No. 9 (short‑term rental amendments) – motion moved, no vote recorded

Board of Trustees - Packets

The Board of Trustees will consider adopting an updated Comprehensive Plan and amending municipal code regarding short-term rental licenses. The meeting also includes an introduction to the 2026 budget and a proposed moratorium on natural medicine businesses.

• Adoption of Resolution No. 63 to approve the updated Comprehensive Plan
• Ordinance No. 09 to amend short-term rental license definitions and caps
• Ordinance No. 10 to impose a temporary moratorium on natural medicine businesses
• Introduction of the 2026 Budget by Treasurer Phillip Puckett
• Resolution No. 60 for a law enforcement school partnership with Buena Vista School District R-31

Water Advisory Board

The Water Advisory Board will discuss the progress of the Water Conservation Plan and the implementation of the Water Plan. The board will also review reports regarding the Water Department and the Collegiate Peaks Water System.

• Water Conservation Plan progress report by Al Smith (SWS)
• Water Plan implementation discussion
• Water Department report from Shawn Williams
• Collegiate Peaks Water System discussion

Recreation Advisory Board

The Buena Vista Recreation Advisory Board discussed a year-long public art project for local parks and reviewed the final draft of the Comprehensive Plan, which proposes a 4% lodging tax increase to fund a future recreation center. The board also reviewed budget items including marijuana tax allocations, outdoor equipment needs, and ongoing park improvements.

• Public art project with 14 youth and elder participants, focusing on soccer closet or splash park bathrooms
• Lodging tax increase proposed to fund recreation center, potentially generating $700,000 annually for Buena Vista
• Marijuana tax allocation of up to $100,000 for discretionary projects
• Billy Cordova Memorial Park outdoor equipment needs ($50,000) and Community Center siding/paint repairs
• Envision Chaffee County grant ($40,000) for Staircase Replacement projects

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for August 20, 2025, has been canceled.

Airport Advisory Board

The Airport Advisory Board will review operational and financial reports, discuss new hazards and safety policies, and receive updates on runway signage, hangar development, and fuel tank inspections. The board may also consider rules implementation and removal of non-aeronautical uses.

• Update on South Hangar Structural Review
• North ramp rehab update, including re-siting of temperature sensor and tie-down remediation
• Update on fuel tank inspection plans
• Runway signage update
• Hangar development initiatives

The Airport Advisory Board adopted the meeting agenda and approved the July 15, 2025 minutes, each by unanimous vote. No other motions were decided; the board received updates on operations, safety, and upcoming projects.

• Adopted agenda (unanimous)
• Approved July 15, 2025 minutes (unanimous)

Board of Trustees - Packets

The Board of Trustees and School District Board of Education will discuss a proposed law enforcement partnership agreement and a school ballot initiative. The session also covers the Town's Comprehensive Plan, water supply usage at the high school, and the Colorado Mountain College facility. No decisions will be made during this work session.

• Proposed Law Enforcement School Partnership Program agreement including a $10,000 annual payment from the District to the Town
• Discussion of a proposed school district ballot measure for a Bond and Mill Levy
• Update on the Town of Buena Vista Comprehensive Plan
• Review of Town water supply, Water Conservation Plan, and usage at Buena Vista High School
• Update on the Buena Vista Colorado Mountain College building

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session to discuss updates on the Buena Vista Police Department's partnership with the school district, a proposed school district ballot measure, the Town's Comprehensive Plan, and water supply.

• Police Department school partnership program update
• School District ballot initiative update (Bond and Mill Levy)
• Town Comprehensive Plan update
• Buena Vista Colorado Mountain College facility update
• Water supply and conservation discussion

The board discussed updates on the school‑resource officer program, upcoming school district ballot measures, the town comprehensive plan, and the Colorado Mountain College facility. They reviewed water usage data and a proposed irrigation well for Buena Vista High School. The trustees agreed that forming a water subcommittee would be a next step, though no formal vote was recorded.

• Agreed to form a water subcommittee to study the high school irrigation well (no vote tally recorded)

Beautification Advisory Board

The board is meeting to discuss town updates, the Comprehensive Plan, and various beautification projects. Members will review current funding balances and the status of park and building signage.

• Remaining 2025 Town Beautification Funding balance of $11,734.52
• Rollover Accounts balance of $4,626.35
• Fundraised Funds available balance of $5,729.10
• Installation of Mt Olivet sign and upcoming Community Center sign
• Curb Appeal Awards for Spark and Amalie Bistro

The board ratified the July 17, 2025 meeting minutes. It voted to present September Curb Appeal Awards to Grace Church and Vista Court Cabins. The board approved the kinetic art sculpture for the town’s Friendship Garden, with further discussion scheduled for September.

• Ratified July 17, 2025 meeting minutes (no vote tally provided)
• Voted to present September Curb Appeal Awards to Grace Church & Vista Court Cabins (no vote tally provided)
• Approved kinetic art sculpture for the Friendship Garden (approval from Town Administrator Brian Berger noted, no vote tally provided)

Historic Preservation Commission

The commission will meet to discuss the approach to changes for small, historic, affordable homes in Old Town. The agenda also includes items regarding the Lariat sign, Pearl Theater, and educational programming.

• HPC approach to changes to small, historic, affordable homes in Old Town
• Lariat sign
• Pearl Theater
• Online Survey Map/Forms
• CPI on the Road (June 2026)

The commission voted unanimously to adopt the meeting agenda and to approve the minutes from the July 9, 2025 meeting. The body discussed items such as a sign painted on the Lariat building without a permit, a walk‑through of the Pearl Theater, and the launch of an online historic‑property map, but no further actions were voted on.

• Approved agenda as presented (unanimous)
• Approved July 9, 2025 minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will review the final draft of the Buena Vista Comprehensive Plan. The body will decide whether to recommend that the Board of Trustees adopt, adopt with edits, or deny the plan.

• Review and recommendation of the Buena Vista Comprehensive Plan
• Discussion summary of Board of Trustees' talk on Short Term Rentals
• Appointment resolution for Lisa Field as Alternate
• Promotion of Ally Kennedy to Planning Technician

The commission approved its agenda and the July 9‑16 minutes without opposition. It unanimously voted to recommend that the Board of Trustees adopt the 2025 Buena Vista Comprehensive Plan with minor changes. The meeting was adjourned and the August 20th session was cancelled, with the next meeting set for September 3, 2025.

• Approved agenda (unanimous)
• Approved July 9‑16 minutes (unanimous)
• Recommended Board adopt 2025 Comprehensive Plan with minor changes (unanimous)
• Adjourned meeting (motion passed)
• Cancelled August 20, 2025 meeting; next meeting scheduled for September 3, 2025

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will review the final draft of the Buena Vista Comprehensive Plan. The body will decide whether to recommend that the Board of Trustees adopt the plan, adopt it with edits, or deny it.

• Recommendation on the final draft of the Buena Vista Comprehensive Plan
• Review of the Future Land Use Map (FLUM)
• Discussion summary regarding Short Term Rentals from the Board of Trustees
• Appointment resolution for Lisa Field as Alternate
• Promotion of Ally Kennedy to Planning Technician

Board of Trustees - Packets

The Board of Trustees will hold a work session on short-term rentals followed by a regular meeting. The Board will consider several professional agreements and a liquor license application.

• Professional Services Agreement with Western Sky Dynamics for Chicago Ranch Loop Trail construction
• Reimbursement Agreement with Union Pacific Railroad Company
• Sales room liquor license for Mountain Food & Beverage LLC dba Strange Craft Beer Company
• Draft framework for accepting water augmentation certificates for development projects
• Appointment of Richard Lueb as an alternate member of the Historic Preservation Committee

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on short-term rentals followed by a regular meeting. The body will consider several professional agreements and review a framework for accepting water augmentation certificates for development projects.

• Professional Services Agreement with Western Sky Dynamics for Chicago Ranch Loop Trail construction
• Reimbursement Agreement with Union Pacific Railroad Company
• Sales room liquor license for Mountain Food & Beverage LLC dba Strange Craft Beer Company
• Resolution No. 57 appointing Richard Lueb to the Historic Preservation Committee
• Discussion on a draft framework for accepting water augmentation certificates

The Board approved the regular agenda and consent agenda. After a work session on short‑term rentals, trustees directed staff to prepare an ordinance that would set new license caps and exclude deed‑restricted units, to be considered at the August 26, 2025 meeting.

• Approved regular agenda (motion carried)
• Approved consent agenda (motion carried)
• Directed staff to draft a short‑term rental ordinance for review on Aug 26, 2025

Beautification Advisory Board

The Beautification Advisory Board is meeting to discuss remaining 2025 funding and updates on town signage. The board will review proposals for building history plaques and kinetic art for the Friendship Garden.

• Review of $11,886.36 remaining Town beautification funding
• Payment of $1,200 to Sonshine Signs for Mt Olivet sign
• Discussion of history plaques for State Highway, Wedge, Orpheum, Grace Church, Lobacks, and Palace Manor buildings
• Proposal for mural repair and Pocket Park
• Discussion of bench repair at 8z location

The Beautification Advisory Board ratified the June 12, 2025 meeting minutes. It adopted all pending planters, noting $1,413 in raised funds. The board voted to present the August Curb Appeal Awards to Spark Provisions and Amalie Bistro at a ceremony on August 4. It approved swapping the damaged bench in front of 8Z with a spare bench from storage.

• Approved June 12, 2025 meeting minutes (email ratification)
• Adopted all pending planters (funds raised $1,413)
• Voted to present August Curb Appeal Awards to Spark Provisions & Amalie Bistro (scheduled Aug 4)
• Approved bench replacement for bench in front of 8Z (using stored bench)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will meet to consider an application for an alternate member. The meeting also includes a review of previous minutes and planning for a future work session.

• Application of Lisa Field for Planning and Zoning Commission Alternate Member

The commission approved the meeting agenda by unanimous consent. It then voted to recommend Lisa Field as an alternate member, filling all regular and alternate positions on the Planning and Zoning Commission. The meeting was adjourned by unanimous vote. No public comments were received.

• Approved meeting agenda (unanimous)
• Recommended Lisa Field as alternate commission member (unanimous)
• Adjourned meeting (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will meet to consider an application for an alternate member. The commission will also coordinate the schedule for an upcoming work session on August 2.

• Application of Lisa Field for Planning and Zoning Commission Alternate Member

Airport Advisory Board

The Airport Advisory Board will review operational and financial reports and discuss safety hazards. The board is scheduled to discuss runway rehabilitation, AWOS replacement, and updates to the airport business plan.

• Runway rehabilitation
• AWOS replacement
• North ramp rehab and temperature sensor re-siting
• Fuel tank inspection plans
• Airport Infrastructure Grant tracking

The Airport Advisory Board adopted the meeting agenda after a motion by Mark and a second by Ted, with a unanimous vote. The board also approved the minutes from the June 17, 2025 meeting following a motion by Ted and a second by Jason, again unanimously. No other actions were decided at this meeting.

• Agenda adopted unanimously (motion by Mark, second by Ted)
• June 17 minutes approved unanimously (motion by Ted, second by Jason)

Historic Preservation Commission

The Historic Preservation Commission will review a Certificate of Appropriateness for a property on Cedar Street. The body will also discuss interpretive signs on Main Street and the approach to changes for small, historic, affordable homes in Old Town.

• Certificate of Appropriateness: 314 Cedar Street
• Interpretive Signs on Main Street and Recommendations to Beautification
• HPC approach to changes to small, historic, affordable homes in Old Town
• Presentation by Lisa Martin on We Are Chaffee’s Future Belonging Project
• Discussion on Pearl Theater

The commission unanimously approved a retroactive Certificate of Appropriateness for the painting of 314 Cedar Street, owned by Commissioner Nancy Locke. It also unanimously recommended that the Board of Trustees approve Rick Lueb as an alternate commissioner. Additionally, the commission authorized John to proceed with the design and production of interpretive signs on Main Street. No other substantive decisions were recorded.

• Retroactively approved painting at 314 Cedar Street (unanimous)
• Recommended Board of Trustees approve Rick Lueb as HPC alternate (unanimous)
• Authorized John to proceed with Main Street interpretive signs project

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will review the final draft of the Buena Vista Comprehensive Plan. The body will decide whether to recommend that the Board of Trustees adopt the plan, adopt it with edits, or deny it.

• Review and recommendation of the Buena Vista Comprehensive Plan

The Planning & Zoning Commission approved the meeting agenda and ratified the June 4 minutes, both unanimously. Commissioners voted to continue discussion of the Buena Vista Comprehensive Plan to the August 6 meeting, also unanimously. The meeting was then adjourned.

• Approved agenda (unanimous)
• Ratified June 4 minutes (unanimous)
• Continued Comprehensive Plan item to August 6 meeting (unanimous)
• Adjourned meeting (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will review the final draft of the town's Comprehensive Plan. Commissioners will vote to recommend that the Board of Trustees adopt the plan, adopt it with edits, or deny it.

• Vote on recommendation for Board of Trustees adoption of the Comprehensive Plan
• Review of updated Future Land Use Map
• Discussion of streetscape plan for West and East Main Street
• Review of workforce camping options on Town-owned land
• Discussion of ADA accessibility for all Town buildings and facilities

Board of Trustees - Packets

The Board of Trustees will discuss updating financial, investment, and reserve policies. They will also hold a public hearing on municipal code changes regarding design and dimensional standards.

• Public hearing on Ordinance No. 08 regarding municipal code dimensional and design standards
• Resolution No. 53 to increase General Fund emergency reserve from 27% to 42% of annual operating expenditures
• Resolution No. 50 to amend the Chaffee County Multijurisdictional Housing Authority agreement
• Resolution No. 54 to adopt a Core Services Policy
• Resolution No. 55 to amend the Town employee handbook

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a public hearing on municipal code changes regarding design and dimensional standards. The body will also consider updating financial reserve levels and adopting new investment and core services policies.

• Public hearing on Ordinance No. 08 regarding municipal code dimensional and design standards
• Resolution No. 53 to increase General Fund emergency reserve from 27% to 42% of annual operating expenditures
• Resolution No. 50 to approve an amended intergovernmental agreement for the Chaffee County Multijurisdictional Housing Authority
• Resolution No. 55 to amend the Town of Buena Vista employee handbook
• Resolution No. 56 expressing support for public lands

The Board adopted several key policies, including an ordinance updating Chapter 16 of the municipal code, a revised intergovernmental agreement for the Chaffee County Housing Authority, new finance and investment policies, and a financial reserve policy that increases the General Fund Emergency Reserve from 27% to 42% of annual operating expenditures. All motions were carried unanimously by the five trustees present.

• Approved Ordinance 08 amending multiple sections of Chapter 16 (5-0)
• Approved Resolution 50 adopting the second amended intergovernmental agreement for the Chaffee County Multijurisdictional Housing Authority (5-0)
• Approved Resolution 51 adopting the Town of Buena Vista finance policies (5-0)
• Approved Resolution 52 adopting the Town of Buena Vista investment policy (5-0)
• Approved Resolution 53 adopting the financial reserve policy, raising the General Fund Emergency Reserve to 42% (5-0)

Tree Advisory Board

The Tree Advisory Board will review the annual plan and a draft of the planting guide. The board will also discuss tree planting completion and the results of ash tree inspections.

• Review of Planting guide Draft
• Discussion of ash tree inspection results
• Review of Annual Plan
• Planning for Town Council presentation

The board voted to approve the planting of a new tree at the intersection of Railroad and Cedar. Members also accepted the resignation of Judith Menzl. The meeting was adjourned at 10:40 a.m. after the motions were approved.

• Approved planting a new tree at Railroad & Cedar (motion by Sarah, seconded by Dan)
• Accepted resignation of Judith Menzl (motion by Sarah, seconded by Dan)
• Approved June 5, 2025 minutes (motion by Sarah, seconded by Dan)
• Adjourned meeting at 10:40 a.m. (motion by Roy, seconded by Sarah)

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for July 2, 2025, has been cancelled.

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting scheduled for July 2, 2025, has been canceled. A special meeting is scheduled for July 9, 2025.

Trails Advisory Board

The Trails Advisory Board will meet to conduct development reviews and receive reports from Recreation and Public Works. The board will also discuss trail planning and development.

• Development reviews
• Reports from Recreation and Public Works
• Trail planning and development discussion

Board of Trustees - Packets

The Board of Trustees will review updated rules and commercial standards for the Central Colorado Regional Airport. The meeting includes decisions on water conservation restrictions for the summer and a road striping contract.

• Ordinance No. 07 and Resolution No. 46: Updated rules and commercial standards for Central Colorado Regional Airport
• Resolution No. 47: Encroachment license agreement with Urban Flats LLC for 1025 Surf Street
• Resolution No. 48: Notice of Award to RoadSafe Traffic Systems, Inc. for the 2025 Long Line Striping project
• Resolution No. 49: Outside use watering restrictions for the remainder of 2025
• Resolution No. 45: Adoption of the Buena Vista Water Advisory Board Watershed & Forest Vision and Goals

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will consider updating regulations for the Central Colorado Regional Airport and implementing summer water restrictions. The board is also reviewing a road striping contract and an encroachment agreement for a property on Surf Street.

• Ordinance No. 07 and Resolution No. 46 regarding Central Colorado Regional Airport rules and commercial standards
• Resolution No. 47 for a revocable encroachment license agreement with Urban Flats LLC at 1025 Surf Street
• Resolution No. 48 to award the 2025 Long Line Striping project to RoadSafe Traffic Systems, Inc.
• Resolution No. 49 to implement outside use watering restrictions for 2025
• Resolution No. 45 adopting the Water Advisory Board Watershed & Forest Vision and Goals

The Board approved Ordinance No. 07 to repeal and reenact sections 8‑91 and 8‑94(A) of the municipal code, updating airport rules. It also adopted Resolution No. 46 establishing minimum standards for commercial aeronautical activities. The Board approved a revocable encroachment agreement with Urban Flats LLC (Resolution No. 47) and awarded the 2025 Long Line Striping Project to RoadSafe Traffic Systems (Resolution No. 48). Finally, it adopted outside‑use water restrictions for 2025 (Resolution No. 49).

• Adopted Ordinance No. 07 updating airport rules (6‑0)
• Approved Resolution No. 46 setting commercial aeronautical standards (6‑0)
• Approved Resolution No. 47 revocable encroachment agreement with Urban Flats LLC (6‑0)
• Approved Resolution No. 48 notice of award to RoadSafe Traffic Systems for Long Line Striping Project (6‑0)
• Approved Resolution No. 49 outside‑use water restrictions for 2025 (6‑0)

Water Advisory Board

The regular meeting of the Water Advisory Board scheduled for June 19, 2025, has been cancelled. The next meeting is scheduled for July 17, 2025.

Recreation Advisory Board

The board will review a proposal for a Mahjong program and discuss river safety messaging. Members will receive updates on Billy Cordova Memorial Park and prepare for the Parks, Recreation, Trails, and Open Space Master Plan.

• Program proposal for Mahjong
• River safety messaging ideas
• Billy Cordova Memorial Park construction and July 12 grand opening
• Review of 2020 River Park Master Plan
• Review of 2022 Buena Vista Parks and Trails Inventory Plan

The board adopted the meeting agenda with a unanimous vote. It then approved the May meeting minutes. The meeting was adjourned at 9:01 am.

• Adopted agenda (unanimous)
• Approved May meeting minutes
• Adjourned meeting (motion passed)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hold a public hearing regarding amendments to town code. The commission will also review a draft of the Comprehensive Plan.

• Public hearing on code amendments for dimensional standards, setbacks, encroachments, and ADUs
• Review of the Comprehensive Plan draft

The Planning & Zoning Commission approved the meeting agenda and ratified the June 4 minutes, both unanimously. It then voted to recommend approval of the proposed Unified Development Code amendments, adding four specific changes, also unanimously. The meeting was adjourned and the July 2 regular meeting was cancelled, with a special meeting set for July 9.

• Approved agenda (unanimous)
• Ratified June 4 minutes (unanimous)
• Recommended approval of UDC code amendments with four amendments (unanimous)
• Adjourned meeting (unanimous)
• Cancelled regular July 2 meeting (notice only)
• Scheduled special meeting for July 9 at 7:00 p.m.

Planning and Zoning Commission - Packets

The Commission will hold a public hearing to consider amendments to Chapter 16 of the Municipal Code regarding dimensional standards, setbacks, and accessory dwelling units. The body will also review a draft of the Comprehensive Plan.

• Public hearing on code amendments for dimensional standards, setbacks, encroachments, and ADUs
• Proposed restriction of ADUs to single-family detached dwellings only
• Proposed change of zero-foot side and rear setbacks to 3 feet (MU-1, MU-2) and 5 feet (HC, I-1, OSR)
• Proposed reduction of maximum building coverage in MU-1 (from 80% to 70%) and MU-2 (from 90% to 80%)
• Proposed restriction of encroachment depth into 3-foot setbacks from two feet to nine inches

Airport Advisory Board

The Airport Advisory Board will meet to discuss operational and financial reports and review safety hazards. The board is scheduled to make a final recommendation regarding the adoption of Minimum Standards and Rules & Regs.

• Final recommendation on adoption of Min Standards and Rules & Regs
• North ramp rehab update and tie-down modifications
• Update on fuel tank inspection plans
• AWOS and runway signage updates
• Hangar development initiatives

The Airport Advisory Board adopted the meeting agenda and approved the May 20 minutes, both unanimously. The board then moved, and unanimously approved, a recommendation that the current draft Airport Rules & Regulations and Minimum Standards for Commercial Aeronautical Operations be adopted by the Board of Trustees on June 24. No other substantive actions were taken.

• Adopted agenda (unanimous)
• Approved May 20 minutes (unanimous)
• Recommended adoption of draft Airport Rules & Regulations and Minimum Standards (unanimous)

Beautification Advisory Board

The Beautification Advisory Board is meeting to discuss town updates, current project statuses, and available funding. The board will review progress on park signs and building history plaques.

• Remaining 2025 Town Beautification funding of $17,604.48
• Park sign shortage of $1,982
• Town Hall plaque cost of $66.50
• Status of signs for Community Center and South Main
• Mural repair and Pocket Park proposal

The board ratified the minutes from the May 20, 2025 meeting. It decided to delay the new Community Center sign until a future year due to a $1,453 funding shortage. Members voted to present June Curb Appeal Awards to Merrifields and Panchitos. Joy Duprey ordered five new storage boxes for bows and trees.

• Approved May 20, 2025 meeting minutes (ratified)
• Postponed new Community Center sign to a later year because of $1,453 shortfall
• Voted to present June Curb Appeal Awards to Merrifields & Panchitos
• Ordered five new storage boxes for bows & trees

Board of Trustees - Packets

The Board of Trustees will consider adopting energy conservation code amendments and accepting infrastructure for Phase 1 of the Colorado Center PUD. The meeting includes a public hearing on a liquor license location change and an update from the Water Advisory Board.

• Public hearing for liquor license location change: Dragon Sushi LLC at 710 Hwy 24 North
• Resolution No. 43: Adoption of Model Electric Preferred Amendments to the 2021 IECC
• Resolution No. 44: Acceptance of Phase 1 infrastructure for Colorado Center Planned Unit Development
• Resolution No. 42: Appointment of Mark Russell to the Airport Advisory Board
• Work session regarding preferences for the preparation of Board meeting minutes

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will consider adopting electric-preferred amendments to the 2021 International Energy Conservation Code. The body will also review a liquor license location change and the acceptance of Phase 1 infrastructure for the Colorado Center Planned Unit Development.

• Public hearing for liquor license location change for Dragon Sushi LLC at 710 Hwy 24 North
• Resolution No. 43: Adoption of Model Electric Preferred Amendments to the 2021 International Energy Conservation Code
• Resolution No. 44: Acceptance of Phase 1 infrastructure for the Colorado Center Planned Unit Development
• Resolution No. 42: Appointment of Mark Russell to the Airport Advisory Board
• Update from the Water Advisory Board regarding 2025 focus and watershed goals

The Board approved the Change of Location Permit for Dragon Sushi's hotel & restaurant liquor license, moving it from 328 Charles St. to 710 Highway 24 North. The Board also adopted Resolution No. 43, supporting the town’s adoption of the Model Electric Preferred amendments to the 2021 International Energy Conservation Code. Both motions carried after roll‑call votes.

• Approved agenda (Motion 01) – carried
• Approved consent agenda (Motion 02) – carried
• Approved Change of Location Permit for Dragon Sushi liquor license (Motion 03) – ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swisher
• Adopted Resolution No. 43 supporting Electric Preferred code amendments (Motion 04) – ayes: Rosenoer, Rowe, Sturm, Fay; nays: Huyck, Rice, Swisher; Mayor Fay cast tie‑breaking vote

Tree Advisory Board

The Tree Advisory Board will review its annual plan and discuss a draft planting guide. The board is also scheduling a work session regarding ash trees and adopt-a-tree initiatives.

• Review of Planting guide Draft
• Discussion of tree planting schedule
• Scheduling of work session for Ash trees and adopt trees
• Arbor Day follow-up

The board approved the May 8, 2025 meeting minutes. Members approved a motion to appoint Dan Murray as Co‑Chairman. A work session was scheduled for June 18, 2025 to inspect ash trees for Emerald Ash Borer. The meeting was adjourned at 10:18 a.m.

• Approved May 8, 2025 meeting minutes (approved by members)
• Appointed Dan Murray as Co‑Chairman (approved by members)
• Scheduled June 18, 2025 ash‑tree inspection work session (approved)
• Adjourned meeting at 10:18 a.m. (approved by members)

Historic Preservation Commission

The Historic Preservation Commission will meet to discuss the Pearl Theater and the approach to changes for small, historic, affordable homes in Old Town. The body will also review interpretive signs for Main Street and educational programming.

• Discussion on the Pearl Theater
• Review of interpretive signs on Main Street
• Discussion on preservation of small, historic, affordable homes in Old Town
• Presentation by Lisa Martin on the We Are Chaffee’s Future Belonging Project
• Planning for CPI on the Road in June 2026

The commission unanimously approved the agenda and approved the May 7, 2024 minutes as amended. The Lisa Martin presentation was tabled because the presenter was absent. Commissioners agreed to provide an official HPC sign for the July 4 parade, set the July 9 meeting date, and pursue making survey forms available via GIS. They also tasked John with obtaining prices for three interpretive signs and formed an informal subcommittee to develop educational programming. Mary Therese will request examples from History Colorado on protecting small historic affordable homes.

• Approved agenda (unanimous)
• Approved May 7, 2024 minutes as amended
• Tabled Lisa Martin presentation (presenter absent)
• Agreed HPC will provide official sign for July 4 parade (Katy to make and deliver)
• Set July 9, 2025 meeting at 3 pm
• Agreed to make survey forms available via GIS (Marika to coordinate)
• John will obtain prices for three interpretive signs
• Formed informal subcommittee to plan historic‑preservation educational programming

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will meet to discuss potential amendments to town codes. The discussion focuses on land use and building requirements.

• Discussion of parking requirements, alternatives, and credits
• Discussion of encroachments
• Discussion of Accessory Dwelling Units
• Discussion of fencing

The commission unanimously ratified the May 21 meeting minutes. It also unanimously approved the agenda and later adjourned the session. The commission approved canceling the July 2 meeting and rescheduling it for July 9.

• Ratified May 21 minutes (unanimous)
• Approved agenda (unanimous)
• Cancelled July 2 meeting; rescheduled for July 9 (approved)
• Adjourned meeting (motion passed)

Planning and Zoning Commission - Packets

The Commission will discuss potential updates to town codes regarding parking, encroachments, accessory dwelling units, and fencing. These discussions aim to prioritize topics for future formal amendments to align with community goals and state guidance.

• Discussion of parking requirements, alternatives, and credits
• Review of encroachment regulations, specifically for Main Street
• Discussion of Accessory Dwelling Unit (ADU) design and building standards
• Review of fencing height requirements

Board of Trustees - Packets

The Buena Vista Board of Trustees will meet May 27, 2025 to decide on several contracts and ordinances, including accepting federal and state airport grants, approving a park remodel, updating fee schedules, and rezoning a property. A work session with fire and police departments precedes the regular meeting.

• Approve $2025 North Apron Rehabilitation and Expansion Project grants and contracts with Dibble Engineering Inc. and Pyramid Construction, Inc.
• Approve $Lowry Contracting construction contract for Pocket Wave Park remodel
• Adopt Ordinance No. 05 to create Special Event Vendor Permit
• Amend fee schedule to add special-event vendor fees and update parking cash-in-lieu fees
• Rezone 27959 County Road 319 from Planned Unit Development to Light Industrial Zone

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will consider several infrastructure projects, including airport apron rehabilitation and a park remodel. They will also review a 2024 audit report, a comprehensive plan draft, and updates to vendor permits and fee schedules.

• 2025 North Apron Rehabilitation and Expansion Project grants and contracts with Dibble Engineering Inc. and Pyramid Construction, Inc.
• Construction contract with Lowry Contracting for the Pocket Wave remodel project
• Ordinance No. 06 to rezone 27959 County Road 319 from Planned Unit Development (PUD) to Light Industrial (I-1)
• Ordinance No. 05 and Resolution No. 40 regarding special event vendor permits and fee schedule updates
• Development Improvement Agreement with Paragon Business Ventures, LLC for Sunset Vista Subdivision Filing No. 4

The Buena Vista Board of Trustees adopted Resolution 37 to accept FAA and state airport grant agreements for the 2025 North Apron Rehabilitation project. It also approved Resolution 38 for professional services and a construction contract with Pyramid Construction, and Resolution 39 for a $176,866 Pocket Wave remodel contract. An ordinance was adopted to delete and amend code sections creating a separate Special Event Vendor Permit. The Board also accepted the 2024 financial statements and audit report.

• Approved agenda (Motion 01) – carried
• Approved consent agenda (Motion 02) – carried
• Accepted 2024 financial statements and audit report (Motion 03) – carried
• Adopted Resolution 37 approving airport grant agreements (Motion 04) – carried (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swayer)
• Adopted Resolution 38 approving professional services and construction contract for North Apron project (Motion 05) – carried (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swayer)
• Adopted Resolution 39 approving $176,866 Pocket Wave remodel contract with Lowry Contracting (Motion 06) – carried (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swayer)
• Adopted Ordinance 05 creating a Special Event Vendor Permit and deleting outdated code sections (Motion 07) – carried (ayes: Huyck, Rice, Rosenoer, Rowe, Sturm, Swayer)

Recreation Advisory Board

The Recreation Advisory Board will discuss the preparation of a new master plan for parks, recreation, trails, and open space. Members will review the 2019 Recreation Facilities Master Plan and the 2020 River Park Master Plan update. The board will also discuss special event vendor licenses.

• Special Event Vendor License update
• Review of 2019 Recreation Facilities Master Plan
• Review of 2020 River Park Master Plan update
• Billy Cordova Memorial Park update
• Staffing update

The Recreation Advisory Board adopted the meeting agenda and approved the April meeting minutes. No other motions were decided. The board then adjourned the meeting at 9:01 a.m.

• Adopted agenda (approved)
• Approved April meeting minutes (approved)
• Adjourned meeting (approved)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will meet to consider two special use permits for properties on Main Street. These include a request for a short-term rental and a proposal for co-housing and single room occupancy.

• Special Use Permit for a short-term rental at 637 E Main Street
• Special Use Permit for co-housing and single room occupancy at 1004 W Main Street

The Planning and Zoning Commission approved a Special Use Permit for co‑housing and single‑room occupancy at 1004 W Main Street, with staff‑recommended conditions, in a unanimous vote. It also approved a Special Use Permit for a short‑term rental at 637 E Main Street, adding a fee‑in‑lie and required access permit, also unanimously. Both decisions grant the projects the authority to proceed under the conditions set by staff.

• Approved SUP for co‑housing and single‑room occupancy at 1004 W Main Street (unanimous)
• Approved SUP for short‑term rental at 637 E Main Street with fee‑in‑lie and access permit (unanimous)
• Ratified May 7 minutes (unanimous)
• Amended agenda order for business items (unanimous)

Planning and Zoning Commission - Packets

The Commission will consider two Special Use Permits for properties on Main Street. One request involves renewing a short-term rental permit conditioned on fee-in-lieu payments for public improvements.

• Special Use Permit for a short-term rental at 637 E Main Street
• Special Use Permit for co-housing and single room occupancy at 1004 W Main Street
• Discussion of fee-in-lieu payments for public improvements at 637 E Main Street

Airport Advisory Board

The Airport Advisory Board will meet to adopt minutes, hear operational and financial reports, review safety hazards, and discuss ongoing projects like runway signage, fuel tank inspections, and hangar development. New business includes reviewing applications from new board members and exploring collaboration with Chaffee County Fire.

• Review of new board member applications
• Update on runway signage and fuel tank inspection plans
• Discussion of hangar development initiatives and minimum standards update
• Collaboration opportunities with Chaffee County Fire
• Review of safety hazards including FOD prevention device

The board adopted the amended agenda and approved the March 18 and April 15 minutes unanimously. A motion was approved unanimously directing Jack to ask Dibble for a cost quote to pave the gravel area as part of the 2025 ramp rehabilitation. The board also unanimously recommended Mark Russell for the vacant voting seat.

• Agenda adopted unanimously
• March 18, 2025 minutes approved unanimously
• April 15, 2025 minutes approved unanimously
• Motion to obtain cost quote for paving gravel area approved unanimously
• Mark Russell appointed to vacant voting position unanimously

Beautification Advisory Board

The board is discussing the remaining 2025 beautification budget and the status of park sign installations. Members will review updates on dog park paving and building history plaques.

• Remaining 2025 Town beautification funding balance of $17,604.48
• Dog park paving payments of $2,100 to DL Propernick Concrete and $875.75 to ACA
• Park sign status: Airport and Pump Track complete; Mt Olivet under construction
• Town Hall building history plaque cost of $66.50
• Discussion of mural repair and Pocket Park proposal

The board ratified the minutes from the April 3, 2025 meeting. A plaque for the historic Town Hall was ordered for $66.50. Payments of $2,100 to DL Propernick Concrete and $875.75 to ACA were recorded for dog‑park fence improvements. The Adopt‑A‑Planter program was slated to launch after flyer pricing is confirmed.

• Approved April 3, 2025 meeting minutes (ratified via email)
• Ordered Town Hall historic plaque ($66.50)
• Recorded payment of $2,100 to DL Propernick Concrete for dog‑park fence
• Recorded payment of $875.75 to ACA for dog‑park fence
• Planned launch of Adopt‑A‑Planter program pending flyer price update

Water Advisory Board

The Buena Vista Water Advisory Board will discuss progress on the Water Conservation Plan and consider an update to the Scope of the Source Water Protection Plan. The board will also receive a report from the Water Department. Public comment will be heard. No major decisions are anticipated beyond recommendations.

• Water Conservation Plan Progress update by Al Smith (SWS)
• Scope of Source Water Protection Plan Update
• Water Department Report by Shawn Williams
• Ratification of March meeting minutes

The Water Advisory Board adopted the meeting agenda and approved the March 2025 minutes, both by member motion. The board also approved a motion to adjourn. Jeff was tasked with arranging a USFS presentation on the Cottonwood Drainages for June 10.

• Adopted agenda (approved by members)
• Approved March 2025 minutes (approved by members)
• Approved motion to adjourn (approved by members)
• Assigned Jeff to set up USFS presentation on June 10

Board of Trustees - Packets

The Board of Trustees will discuss a non-binding memorandum of understanding with the Upper Arkansas Water Conservancy District regarding water service for third parties. The meeting includes public hearings for two liquor license requests and a work session on off-street parking requirements.

• Public hearing for Hotel & Restaurant Liquor License for Ada Potato LLC at 420 West Main Street
• Public hearing for liquor license location change for Dragon Sushi LLC to 710 Hwy 24 North
• Proposed non-binding MOU with Upper Arkansas Water Conservancy District for augmentation certificates
• Renewal of retail and medical marijuana store licenses for Ascend II, LLC
• Quiet title consideration for 10 feet of 107 Cottonwood

Board of Trustees - Agendas & Minutes (Packets below)

The Board will first hold a work session with Planning and Public Works, then convene a regular meeting. Action items include a nonbinding MOU with UAWCD for purchasing augmentation certificates to support development, public hearings on two liquor license applications, and continued discussion of an Electric Preferred amendment to the building code with utility representatives.

• Public hearing for Ada Potato LLC hotel and restaurant liquor license at 420 West Main Street
• Public hearing for Dragon Sushi LLC change of liquor license location to 710 Hwy 24 North
• Adoption of Resolution 36 approving nonbinding MOU with Upper Arkansas Water Conservancy District for augmentation certificates
• Continued discussion of Electric Preferred amendment with Sangre de Cristo Electric Association and Atmos Energy
• Quiet title case for vacated 10 feet at 107 Cottonwood (formerly Park Place)

The Board approved the meeting agenda and the consent agenda. It then conditionally approved a Hotel & Restaurant Liquor License for Ada Potato, LLC pending a certificate of occupancy and a retail food establishment license. Finally, the Board voted to continue the public hearing on the Dragon Sushi location change to June 10, 2025.

• Approved meeting agenda (Motion 01) – carried
• Approved consent agenda (Motion 02) – carried
• Conditionally approved Ada Potato liquor license pending occupancy and food license (Motion 03) – carried
• Continued Dragon Sushi public hearing to June 10, 2025 (Motion 04) – carried

Beautification Advisory Board

The board is meeting to discuss town updates, sign installations, and the status of various beautification projects. Members will review remaining funding balances and the progress of park signage.

• 2025 Beautification Funding remaining balance of $17,670.98
• Fundraised funds available balance of $5,217.26
• Payment of $2,100 to DL Propernick Concrete for Dog Park Paving
• Park sign updates for Airport, Pump Track, and Mt Olivet
• Discussion of Town Hall plaque and Mural repair/Pocket Park proposal

Tree Advisory Board

The Tree Advisory Board will meet to review its annual plan and discuss a draft planting guide. The board will also address tree orders and a planting list for Arbor Day.

• Review of Planting guide Draft
• Arbor Day tree planting list
• Tree order discussion
• Annual Plan review

The Tree Advisory Board approved adding a Co‑Chair discussion to the agenda and ratified the April 3 2025 meeting minutes. Members also scheduled a work session for the June 5 meeting to inspect 2024 adopt trees and Ash trees for EmeraldAsh Borer. The meeting was then adjourned.

• Approved agenda addition for Co‑Chair discussion (approved by members)
• Approved April 3 2025 meeting minutes (approved by members)
• Scheduled work session at June 5 meeting to inspect 2024 adopt trees and Ash trees for EmeraldAsh Borer (approved by members)
• Adjourned meeting (motion approved by members)

Historic Preservation Commission

The Commission will meet to discuss strategies for protecting small, historic, affordable homes in Old Town. The body will also review updates on the Pearl Theater and the Railroad Bridge.

• Discussion on protecting small, historic, affordable homes in Old Town
• Updates on the Pearl Theater
• Planning for Historic Preservation Month (May 2025)
• Review of interpretive signs on Main Street
• Planning for CPI on the Road event (June 2026)

The Historic Preservation Commission voted unanimously to adopt the agenda as presented. They also approved the April 2, 2024 minutes with a minor amendment, again unanimously. The meeting was adjourned at 4:59 p.m.

• Adopted agenda as presented (unanimous)
• Approved April 2, 2024 minutes with amendment (unanimous)
• Adjourned meeting at 4:59 p.m.

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hold a joint work session with the Comprehensive Plan Steering Committee to review the draft of the 2025 Comprehensive Plan. Other agenda items include approval of minutes from April 16, public comment, and staff interaction.

• Joint work session with Comprehensive Plan Steering Committee to review draft 2025 Comprehensive Plan

The Planning & Zoning Commission approved the meeting agenda by unanimous vote. The commission also ratified the minutes from the April 16 meeting, also unanimously. Staff announced the planning department is fully staffed, with Carly Croft beginning work on May 19. The next commission meeting is set for May 21 at 7:00 p.m.

• Approved agenda (unanimous)
• Ratified April 16 minutes (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a joint work session with the Comprehensive Plan Steering Committee to review the draft 2025 Comprehensive Plan and discuss the Future Land Use map and land use recommendations. The commission will provide feedback on key recommendations and how the plan will be used. Following the meeting, the draft will be updated and presented to the Board of Trustees on May 27, 2025, with a public comment period to follow.

• Joint work session with Comprehensive Plan Steering Committee to review draft 2025 Comprehensive Plan
• Discussion of Future Land Use map and land use recommendations
• Feedback on whether key recommendations are missing from the draft
• Next step: draft updated and presented to Board of Trustees on May 27, 2025
• Public comment period to follow after Board of Trustees meeting

Trails Advisory Board

The Trails Advisory Board will meet to review development and receive reports from Recreation and Public Works. The agenda includes discussions on trail mapping, planning, and a site visit to Walton Loop Social Trails.

• Walton Loop Social Trails site visit
• Trail Mapping report
• Trail Planning and Development discussion
• Development Reviews

Board of Trustees - Agendas & Minutes (Packets below)

The Buena Vista Board of Trustees will hold a work session with presentations from the Recreation Department and Town Treasurer, followed by a regular meeting. The Board will consider adopting a new Development and Infrastructure Manual and corresponding changes to the Municipal Code. Other business includes public hearings for two liquor licenses, a discussion on Shining Mountains Montessori School's proposal for the Carbonate Street Childhood Center, and approval of street project bids.

• Public hearings for Hotel & Restaurant Liquor Licenses for La Sirena LLC at 413 E Main Street and Thai 101 LLC dba Kawa at 421 E Main Street
• Discussion on Shining Mountains Montessori School's proposal to operate the Carbonate Street Childhood Center
• First amendment to the Public Improvements Agreement with 500 N. Colorado Ave. LLC for The Boulders Subdivision
• Approval of cash in lieu of parking for the 602 Cedar Street condominium project
• Adoption of Resolution No. 29 and Ordinance No. 04 to establish the Development and Infrastructure Manual and update the Municipal Code

The Board adopted the meeting agenda and consent agenda, each with unanimous support. It appointed Dave Kosley as a voting member of the Planning & Zoning Commission. The Board approved a liquor license for La Sirena LLC and conditionally approved a liquor license for Thai 101 LLC pending map revisions and police chief approval. The Board also agreed to move forward with the Shining Mountains Montessori childcare proposal.

• Approved meeting agenda (6-0)
• Approved consent agenda (6-0)
• Appointed Dave Kosley as voting member of Planning & Zoning Commission (6-0)
• Approved hotel & restaurant liquor license for La Sirena LLC (6-0)
• Conditionally approved hotel & restaurant liquor license for Thai 101 LLC pending map revision and police chief approval (6-0)
• Board agreed to proceed with Shining Mountains Montessori childcare proposal

Board of Trustees - Packets

The Board will hold a work session at 6 PM with presentations from the Recreation Department and Town Treasurer covering 2024 finances and proposed finance policies. The regular meeting at 7 PM includes public hearings on two liquor licenses, discussion of a childcare center proposal, and consideration of resolutions to adopt a Development and Infrastructure Manual, amend the municipal code, approve a subdivision agreement amendment, allow cash in lieu of parking for a condominium project, and award 2025 street projects.

• Public hearings for Hotel & Restaurant Liquor Licenses: La Sirena LLC (413 E Main St) and Thai 101 LLC dba Kawa (421 E Main St)
• Discussion of Shining Mountains Montessori School's proposal to operate the Carbonate Street Childhood Center
• Resolution to adopt first amendment to Public Improvements Agreement for The Boulders Subdivision (500 N Colorado Ave LLC)
• Resolution to approve cash in lieu of parking for 602 Cedar Street condominium project
• Public hearings and ordinances to create and adopt the Development and Infrastructure Manual and amend municipal code

Water Advisory Board

The board will discuss progress on the Water Conservation Plan by Al Smith (SWS), consider the scope of a Source Water Protection Plan update, and receive a Water Department Report from Shawn Williams. The meeting includes routine items such as ratifying March minutes and setting the next meeting date.

• Water Conservation Plan Progress update by Al Smith (SWS)
• Scope of Source Water Protection Plan Update
• Water Department Report by Shawn Williams
• Ratification of March 2025 meeting minutes

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will meet to conduct a public hearing regarding a rezone and special use permit. The body will also review minutes from the April 2, 2025 meeting.

• Public hearing for rezone and special use permit at 27959 CR 319

The Planning & Zoning Commission unanimously approved sending the rezoning request for 27959 CR 319 to the Board of Trustees and also conditionally approved the Special Use Permit for the same property. Procedural items—including approval of the agenda, ratification of the April 2 minutes, and adjournment—were also passed unanimously.

• Approved agenda (unanimous)
• Ratified April 2 minutes (unanimous)
• Approved sending rezoning request for 27959 CR 319 to Board of Trustees (unanimous)
• Conditionally approved Special Use Permit for 27959 CR 319 (unanimous)
• Adjourned meeting (unanimous)

Recreation Advisory Board

The Recreation Advisory Board will review the 2019 and 2016 Recreation Facilities Master Plans as part of preparation for a new Parks, Recreation, Trails, and Open Space Master Plan. The board will also receive updates on Billy Cordova Memorial Park and staffing. No formal decisions are scheduled; the meeting focuses on discussion and review.

• Review of 2019 Recreation Facilities Master Plan
• Review of 2016 Recreation Master Plan
• Update on Billy Cordova Memorial Park
• Staffing update
• Board pulse discussion

The board unanimously adopted the meeting agenda and approved the March meeting minutes. It approved an update to the municipal code limiting special event advertising to a maximum of three spots for two weeks. The meeting was adjourned at 8:56 a.m. No other substantive actions were taken.

• Adopted agenda (unanimous)
• Approved March meeting minutes (unanimous)
• Approved limit of three advertising spots per special event for two weeks
• Adjourned meeting at 8:56 a.m.

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a public hearing to consider a rezone from Planned Unit Development to Industrial I-1 and a special use permit for a precast concrete manufacturing facility at 27959 CR 319. The commission will make a recommendation on the rezone to the Board of Trustees and a determination on the special use permit. Other items include approval of minutes from April 2, 2025.

• Public hearing: rezone of 27959 CR 319 from PUD to I-1 Industrial
• Public hearing: special use permit for precast concrete manufacturing at 27959 CR 319
• Approval of minutes from April 2, 2025

Airport Advisory Board

The Airport Advisory Board will discuss operational and financial reports and review safety hazards. The meeting includes updates on runway signage, north ramp rehab, and the 2025 Economic Impact Study results.

• Review of 2025 Economic Impact Study results
• North ramp rehab and tie-down modifications update
• Runway signage and AWOS updates
• Review of fuel tank inspection plans
• Discussion of Town comments on Rules & Regs and Min Standards

The Airport Advisory Board unanimously adopted the amended agenda and approved the March 18, 2025 minutes. No other substantive actions were taken; remaining items were discussed or tabled. The meeting was adjourned at 9:54 a.m.

• Agenda adopted unanimously (motion by Chris, seconded by Jason)
• March 18, 2025 minutes approved unanimously (motion by Chris, seconded by Jason)

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on airport rules and commercial aeronautical minimum standards. The regular meeting includes presentations on the Chaffee County Community Wildfire Protection Plan annual report and an electric preferred building code amendment. Business items include a vote on a first amendment to the public improvement agreement for Crossman's Development Ltd., a revocable encroachment license for Clear View Community Church at 203 Cedar Street, and a discussion of pedestrian safety recommendations from Darren Patterson Christian Academy students.

• Work session on Airport Rules and Regulations and Commercial Aeronautical Minimum Standards
• Presentation of Chaffee County Community Wildfire Protection Plan 2024 Annual Report
• Electric Preferred amendment to International Energy Conservation Code presented by County Building Official
• Resolution No. 24, Series 2025: First Amendment to Public Improvement Agreement with Crossman's Development Ltd.
• Resolution No. 25, Series 2025: Revocable Encroachment License Agreement with Clear View Community Church at 203 Cedar Street

The Board of Trustees approved the meeting agenda and the consent agenda. Both motions carried with six votes in favor. No other substantive actions or votes were recorded during the meeting.

• Approved agenda (carried, 6 ayes)
• Approved consent agenda (carried, 6 ayes)

Board of Trustees - Packets

The Board of Trustees will hold a work session on airport rules and regulations (no decisions) followed by a regular meeting. Action items include voting on a first amendment to the Crossman's Addition public improvements agreement (Resolution 24), a revocable encroachment license for Clear View Community Church (Resolution 25), and discussion of pedestrian safety improvements proposed by Darren Patterson Christian Academy students. Presentations cover the Chaffee County Community Wildfire Protection Plan annual report and an electric preferred code amendment.

• Consider Resolution No. 24 approving first amendment to Public Improvements Agreement with Crossman's Development Ltd.
• Consider Resolution No. 25 approving revocable encroachment license for Clear View Community Church at 203 Cedar Street
• Presentation and discussion on Electric Preferred amendment to Chaffee County's International Energy Conservation Code
• Presentation of Chaffee County Community Foundation 2025 Community Grant recommendations
• Review of pedestrian safety improvement ideas for Darren Patterson Christian Academy 4th/5th grade class

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to adopt the agenda and approve prior minutes, then review its annual plan and hear reports from Public Works and the Colorado State Forest Service. Business items include discussion of a draft planting guide, plans for Arbor Day, and a pending tree order.

• Annual Plan review
• Review and discussion of a planting guide draft
• Planning for Arbor Day activities
• Tree order discussion

The Buena Vista Tree Advisory Board approved the meeting minutes and agenda. Members voted to exchange Burr Oak trees for Canada Red Cherry and Spring Snow species. The board also approved a purchase order for 14 trees costing $5,790.

• Approved agenda (motion by Chair Sarah, seconded by Caleb)
• Approved March 6, 2025 minutes (motion by Caleb, seconded by Alex)
• Approved exchange of Burr Oak trees for Canada Red Cherry and Spring Snow species
• Approved tree order from Alameda Wholesale Nursery: 14 trees, $5,790

Beautification Advisory Board

The board is meeting to discuss town beautification projects, including park sign installations and holiday decorating. Members will review available funding balances and a proposal for mural repair and a pocket park.

• Remaining 2025 Town beautification funding of $17,670.98
• Status of park signs for Airport and Pump Track (under construction) and Cemetery, Community Center, and South Main (remaining)
• Mural repair and Pocket Park proposal
• Planning for Easter decor on April 6
• Review of 50 existing pole wraps for antique lights

The Beautification Advisory Board approved the minutes from the March 6, 2025 meeting via email. The session included updates on dog‑park paving, park‑sign installations, curb‑appeal awards, volunteer shirts, and a mural repair proposal, but no additional actions were formally approved. No vote tallies were recorded.

• Approved March 6, 2025 meeting minutes (email ratification)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hear a presentation on the Development and Infrastructure Manual and then discuss proposed amendments to the Unified Development Code to incorporate the manual. No other substantive decisions or public hearings are listed; the remainder of the agenda consists of routine procedural items.

• Presentation of the Development and Infrastructure Manual
• Proposed UDC Code Changes to incorporate the Development and Infrastructure Manual

The commission approved its agenda and ratified the March 19 meeting minutes, both unanimously. Commissioners voted to recommend that the Development and Infrastructure Manual be presented to the Board of Trustees for final approval, also unanimously. The meeting was adjourned at 8:45 p.m. by unanimous vote.

• Approved agenda (unanimous)
• Ratified March 19 minutes (unanimous)
• Recommended Development & Infrastructure Manual be sent to Board of Trustees for final approval (unanimous)
• Adjourned meeting at 8:45 p.m. (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will discuss the future of the Pearl Theater following safety concerns and potential demolition, plan for Historic Preservation Month in May, review the interpretive signs project, hear about CPI on the Road, and brainstorm changes to small, historic affordable homes in Old Town.

• Discussion of Pearl Theater safety and potential demolition based on building department findings
• Planning for Historic Preservation Month (May 2025) including coloring contest and coffee with commissioners
• Update on interpretive signs project with photo selection and grant timeline
• CPI on the Road (On the Road Buena Vista) scheduled for June 2026
• Brainstorming HPC approach to changes in small, historic, affordable homes in Old Town

The Historic Preservation Commission adopted the meeting agenda as submitted, with a unanimous vote. The commission also approved the minutes from the March 5, 2025 meeting, again unanimously.

• Adopted agenda as submitted (unanimous)
• Approved March 5, 2025 minutes (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will evaluate a draft Development and Infrastructure Manual and discuss related changes to the Unified Development Code. The body may recommend edits to the manual before it proceeds to a public hearing and adoption by the Board of Trustees on April 22, 2025.

• Presentation of the draft Development and Infrastructure Manual
• Proposed UDC Code changes to incorporate the Development and Infrastructure Manual
• Review of travel lane increases from 10' to 11' in street detail R-10A

Trails Advisory Board

The Trails Advisory Board will meet to review development and discuss trail mapping and planning. The board is scheduled to vote on the membership application of Steve Allender.

• Vote on member application for Steve Allender
• Development reviews
• Trail mapping discussion
• Trail planning and development discussion

Board of Trustees - Packets

The Buena Vista Board of Trustees will hold a work session on the Carbonate Street/Midland Apartments project (discussion only, no decisions) followed by a regular meeting. They will consider adopting a resolution amending the Town's Water Allocation Policy after a public hearing, a resolution approving a property exchange agreement with Colorado Parks & Wildlife, and a resolution for a second amendment to the development agreement with Carbonate Street Apartments, LLC. They will also consider an ordinance vacating a portion of Arizona Street right-of-way and provide feedback on a temporary sign policy for special events.

• Public hearing and possible adoption of Resolution No. 22 amending the Water Allocation Policy
• Consideration of Resolution No. 23 approving a property exchange agreement with the State of Colorado (Colorado Parks & Wildlife)
• Consideration of Resolution No. 21 approving a second amendment to the Development Agreement with Carbonate Street Apartments, LLC
• Consideration of Ordinance No. 03 vacating a portion of Arizona Street right-of-way in Block 65 minor subdivision
• Discussion on Special Event Temporary Sign Policy limiting event signs to 3 of 6 temporary sign spaces

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session on the Carbonate Street/Midland Apartments discussion, followed by a regular meeting with several votes. Key actions include a public hearing and vote on amendments to the Town's Water Allocation Policy, a vote to vacate a portion of Arizona Street right-of-way, a second amendment to the development agreement with Carbonate Street Apartments, LLC, and a property exchange agreement with the State of Colorado (Colorado Parks & Wildlife). The Board will also provide feedback on a proposed special event temporary sign policy.

• Public hearing and vote on Resolution 22 amending the Town of Buena Vista Water Allocation Policy
• Vote on Ordinance 03 vacating a portion of the Arizona Street right-of-way in Block 65 minor subdivision
• Vote on Resolution 21 approving a second amendment to the Development Agreement with Carbonate Street Apartments, LLC
• Vote on Resolution 23 approving a property exchange agreement with the State of Colorado (land swap)
• Discussion of a special event temporary sign policy limiting signs to 3 of 6 available locations

The Board approved a property exchange agreement with Colorado Parks & Wildlife. It also approved an ordinance vacating a portion of the Arizona Street right‑of‑way and amended the town's Water Allocation Policy. All three actions were carried unanimously.

• Approved Ordinance No. 03 vacating a portion of Arizona Street right‑of‑way (ayes: Huyck, Rice, Rowe, Swisher)
• Approved Resolution No. 22 amending the Water Allocation Policy (ayes: Huyck, Rice, Rowe, Swisher)
• Approved Resolution No. 23 property exchange agreement with Colorado Parks & Wildlife (ayes: Huyck, Rice, Rowe, Swisher)

Water Advisory Board

The Water Advisory Board will hear reports on the Arkansas River Basin Forum, progress on the Water Conservation Plan, and 2025 plan updates. They will also consider a membership application. This is a routine meeting without major decisions or fiscal actions.

• Arkansas River Basin Forum Meeting report by Jeff Ollinger
• Water Conservation Plan Progress update by Al Smith (SWS)
• WAB 2025 Important Plan Updates by Kelly Collins
• Water Department Report by Shawn Williams
• Action on Water Advisory Board Membership application by John Duggan

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Buena Vista Planning and Zoning Commission will hold public hearings on two major items: a major site plan for the Buena Vista Library expansion (PZ 25-003) and a special use permit for a multifamily development at 150 Gregg Circle (PZ 25-006). The commission will also discuss the Comprehensive Plan community survey and open house, and the sketch plan process.

• PZ 25-003: Buena Vista Library Expansion – Major Site Plan
• PZ 25-006: 150 Gregg Circle Multifamily Special Use Permit
• Discussion of Comprehensive Plan community survey and open house
• Review of sketch plan process

The Planning and Zoning Commission unanimously approved the major site plan for the Buena Vista Library expansion, which will add a second floor, EV charging, and parking. The commission also unanimously denied the multifamily special use permit for 150 Gregg Cir. due to safety and noise concerns. No other substantive decisions were made; other items were informational.

• Approved PZ 25-003 Buena Vista Library Expansion Major Site Plan (unanimous)
• Denied PZ 25-006 150 Gregg Cir. Multifamily Special Use Permit (unanimous)

Recreation Advisory Board

The Recreation Advisory Board will discuss proposed street cross sections in the Development Handbook and draft a policy for event temporary signs. Ongoing business includes updates on Billy Cordova Memorial Park, the BV Rec Info Center, and Chicago Ranch/Rodeo Grounds. The meeting is largely review and discussion with no formal votes expected.

• Development Handbook Review – Street Cross Sections (pages 45-47, 69-73)
• Event Temporary Sign Policy discussion
• Billy Cordova Memorial Park Update
• Chicago Ranch/Rodeo Grounds update
• BV Rec Info Center updates from outside programs

The Recreation Advisory Board adopted the meeting agenda after a motion by Luke Urbine and a second by Marcus Trusty. The board also approved the minutes from the January meeting following a motion by Mckenzie Lyle and a second by Luke Urbine. No other formal actions were taken.

• Approved agenda (motion by Luke Urbine, seconded by Marcus Trusty)
• Approved January meeting minutes (motion by Mckenzie Lyle, seconded by Luke Urbine)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold public hearings on two major items: a major site plan for the Buena Vista Public Library expansion (adding a second story and addressing parking deficits) and a special use permit for a multifamily development at 150 Gregg Circle. The commission will also discuss the Comprehensive Plan community survey and the sketch plan process.

• Public hearing on Major Site Plan PZ 25-003 for Buena Vista Library Expansion at 131 Linderman Ave — proposed second-story addition of 4,479 sq ft, total building to 12,001 sq ft, with parking alternatives including shared parking with Grace Church and cash-in-lieu approved by Board of Trustees
• Public hearing on Special Use Permit PZ 25-006 for 150 Gregg Circle Multifamily development
• Discussion of Comprehensive Plan community survey and open house
• Discussion of Sketch Plan process

Airport Advisory Board

The Airport Advisory Board will meet to discuss airport operations, safety hazards, and financial tracking metrics. The board is scheduled to vote on an amended conflict of interest policy and review results from the 2025 Economic Impact Study.

• Vote to adopt amended conflict of interest policy
• Review of 2025 Economic Impact Study results
• Updates on North ramp rehab and tie-down modifications
• Updates on AWOS and runway signage
• Review of fuel tank inspection plans

The Airport Advisory Board approved the amended agenda and February minutes. They discussed a FOD hazard near hangars, a 70% drop in the 2025 Economic Impact Study, and the Town's Draft Core Services Policy, with plans to recommend edits. No formal votes were taken on these items.

• Approved agenda as amended (unanimous)
• Approved February 18 minutes (unanimous)

Board of Trustees - Packets

The Board of Trustees will hold a joint work session with Planning & Zoning to review the Northside sketch plan (33 units on 1.14 acres at 415 N. Colorado Ave.), then in the regular meeting consider a resolution approving cash in lieu of parking and land dedication for the subdivision. The Board will also review a grant letter for a Parks Master Plan and discuss a new Development and Infrastructure Manual. An executive session is scheduled for negotiations on potential land and water rights acquisition.

• Joint work session on Northside subdivision sketch plan (33 units, 1.14 acres, MU-2 zone)
• Resolution No. 20, Series 2025: approving cash in lieu of parking and fee in lieu of land dedication for Northside
• Review of grant letter to DOLA for Parks, Recreation, Trails, and Open Space Master Plan
• Introduction of Development and Infrastructure Manual with proposed adoption timeline
• Appointment of Jared Lane as alternate member of Planning and Zoning Commission (Resolution No. 19)

Board of Trustees - Agendas & Minutes (Packets below)

The Board will hold a work session with Planning & Zoning to review a sketch plan for the Northside subdivision (33 units on 1.14 acres at 415 N. Colorado Ave.). During the regular meeting, they will consider a resolution approving cash-in-lieu payments for parking and land dedication for that subdivision. Additionally, they will review a grant letter for a Parks, Recreation, Trails, and Open Space Master Plan and introduce the new Development and Infrastructure Manual.

• Work session with Planning & Zoning Commission on Northside subdivision sketch plan (33 units on 1.14 acres, MU-2 zoning)
• Resolution No. 20, Series 2025: approval of cash in lieu of parking and fee in lieu of land dedication for Northside subdivision
• Review of Energy/Mineral Impact Assistance grant letter for the Parks, Recreation, Trails, and Open Space Master Plan
• Introduction of the Development and Infrastructure Manual with proposed timeline for evaluation and adoption
• Proclamation declaring Arbor Day

The Board of Trustees voted unanimously to deny Resolution No. 20, which would have approved cash-in-lieu payments for parking and land dedication for the proposed Northside subdivision at 415 North Colorado Avenue. The denial means the developer must meet the town's standard off-street parking and open space requirements or revise the sketch plan. The board also approved the agenda, consent agenda, and a letter of support for a DOLA grant for the Parks, Recreation, Trails, and Open Space Master Plan.

• Approved the agenda (Motion No. 01).
• Approved the consent agenda, including appointment of Jared Lane as alternate P&Z member (Motion No. 02).
• Approved the mayor signing a DOLA grant letter for the Parks, Recreation, Trails, and Open Space Master Plan (Motion No. 03).
• Denied Resolution No. 20 approving cash-in-lieu of parking and land dedication for the Northside subdivision (Motion No. 04).
• Moved into executive session to discuss potential acquisition of land and water rights (Motion No. 05).
• Adjourned the meeting at 10:23 PM (Motion No. 06).

Beautification Advisory Board

The Beautification Advisory Board will ratify February minutes, receive town updates, and review financial balances including $18,671.84 remaining from 2025 town funding. Old business covers park sign completion status, bow purchases totaling $840.22, and a 20-year slideshow. New business includes a proposal for mural repair at Pocket Park and purchase of a meeting monitor for $80.40.

• 2025 beautification funding from town: $19,600; remaining balance $18,671.84
• Park signs update: 4 completed (Columbine, Forest Square, Millie Crymble, Cordova), 6 remaining
• 7 bows purchased for $840.22; cherry blossom garland $86.96
• New 24-inch monitor for meetings purchased for $80.40
• Mural repair / Pocket Park proposal to be discussed

The Beautification Advisory Board ratified the February minutes and reviewed its finances, reporting a remaining balance of $18,671.84 from the 2025 town funding. The board discussed a new proposal to clean up the NE corner of Tabor St. and E. Main, including refreshing a mural and creating a pocket park, with a site visit planned for March 8. It also scheduled a work day for March 8 to place spring garlands on Main Street mini trees and planters.

• Ratified the email-approved minutes from the February 6 meeting.
• Approved spending $840.22 on 7 new holiday bows.
• Approved spending $80.40 on a 24-inch monitor for presentations.
• Approved spending $86.96 on spring garlands for Main St. mini trees.
• Scheduled a work day on March 8 at 1pm at Splash Park to place spring garlands.
• Scheduled a site visit on March 8 to evaluate the mural repair/pocket park proposal.
• Noted that volunteer shirts are ready for production, with orders due and $20 per shirt payment at the April meeting.
• Adjourned the meeting at 6:30pm; next meeting is April 3 at Casa del Rio Clubhouse.

Tree Advisory Board

The Buena Vista Tree Advisory Board will review a draft planting guide, discuss Arbor Day planning, and receive updates on the inventory process. Reports from Public Works and the Colorado State Forest Service are also scheduled. The meeting includes approval of prior minutes and annual plan review.

• Review of planting guide draft
• Arbor Day event planning
• Inventory process discussion
• Annual plan review
• Reports from Public Works and CSFS

The Buena Vista Tree Board approved the 2025 work plan and Arbor Day preparations, including planting 4 town trees and 5 adopt-a-tree trees on May 15-16, and a public booth on May 17 with 35 Mountain Mahogany shrubs and 35 Blue Spruce seedlings. The Board agreed to host a CSFS pruning workshop in spring 2026 and moved the May meeting to May 8. The planting guide draft is under review, with species list and wildfire zone comments to be incorporated by the April 3 meeting.

• Approved the February 6, 2025 minutes
• Approved the 2025 work plan and noted Arbor Day preparation
• Agreed to host a CSFS pruning workshop in spring 2026
• Approved ordering 35 Mountain Mahogany shrubs and 35 Blue Spruce seedlings for Arbor Day giveaway
• Moved the May meeting to May 8
• Adjourned at 10:48 AM

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular March 5, 2025 meeting of the Buena Vista Planning & Zoning Commission has been canceled. The next regular meeting is scheduled for March 19, 2025 at 6:00 PM.

• Meeting canceled; no business conducted

Historic Preservation Commission

The Historic Preservation Commission will consider a design concept for an addition at 119 N. Colorado Ave and discuss several updates, including the local landmark nomination for 36 Oak Street, Historic Preservation Month activities, and the Pearl Theater. They will also follow up on John Elliott Memorial Funds and the comprehensive plan. Public comment is invited.

• Design concept for addition at 119 N. Colorado Ave (architect attending remotely)
• Update on local landmark nomination for 36 Oak Street
• Update on John Elliott Memorial Funds ($1,000/year)
• Historic Preservation Month 2025 planning (May)
• Pearl Theater discussion

The Historic Preservation Commission discussed safety concerns and potential demolition of the Pearl Theater, based on findings from Chaffee County Building Department inspectors. CPI offered to help the owners with stabilization and grant writing, and staff will contact the county to report back. No formal action was taken on this item.

• Adopted the agenda as amended, striking items F and I.
• Approved the February 5, 2025 minutes as amended.
• Discussed design concept for a two-story addition at 119 N. Colorado Ave and provided input based on Secretary of Interior Standards.
• Heard updates on landmark status for 36 Oak Street (no updates) and interpretive signs (photo options to be narrowed in April).
• Noted consensus that 'On the Road Buena Vista' should occur in June 2026.
• Discussed plans for Historic Preservation Month 2025, including a coloring sheet contest and press release.
• Discussed Pearl Theater safety concerns and potential demolition; staff will contact the county and report back.
• Noted Planning Department is updating internal policies and will inform HPC members.

Trails Advisory Board

The Trails Advisory Board will consider recommendations from a site visit to the proposed Backhouse Development. They will also discuss the W Rodeo Road/West Main intersection and receive reports from Recreation, Public Works, and the Board of Trustees. The meeting includes approval of February meeting minutes.

• Review recommendations from Backhouse Development site visit
• Discussion of W Rodeo Road/West Main intersection
• Reports on recreation, public works, and trustee trail-related activities
• Approval of February 4, 2025 meeting minutes
• Trail planning and development update

Board of Trustees - Packets

The Board will hold a work session to discuss Water Conservation Plan recommendations (no decisions). The regular meeting includes action items such as approving a library parking waiver, an ordinance to remove the Town's right to reverter on library district property, a public improvements agreement for a subdivision, and awarding a contract for the Railroad Street Pedestrian Trail Rehabilitation Project. Also includes appointments to advisory boards and a retirement resolution for K9 Thor.

• Consider ordinance approving agreement with Northern Chaffee County Library District to remove Town's right to reverter on library property
• Consider resolution approving cash in lieu of parking for Buena Vista Public Library
• Consider resolution awarding contract to Pavement Maintenance Services for Railroad Street Pedestrian Trail Rehabilitation Project
• Consider resolution approving public improvements agreement with Mark Doering for Block 75 Amendment No. 3 Subdivision
• Consider resolution recognizing service of K9 Thor and conveying ownership to Officer Frazer Pomfret

Board of Trustees - Agendas & Minutes (Packets below)

The Board will hold a work session on water conservation plan recommendations (no decisions) followed by a regular meeting. Action items include resolutions for K9 Thor's retirement and ownership transfer, a cash-in-lieu of parking payment for the library, approval of an ordinance to remove the Town's reverter right on library district property, a public improvements agreement for Block 75 Subdivision, and awarding a contract for the Railroad Street Pedestrian Trail Rehabilitation Project. The Board will also hear a presentation on a Planning & Zoning Commission applicant and an overview of the 2024 Recreation Study.

• Resolution to recognize and transfer ownership of K9 Thor to Officer Frazer Pomfret upon retirement
• Resolution approving cash-in-lieu of parking payment for Buena Vista Public Library
• Ordinance approving agreement with Northern Chaffee County Library District to remove Town's right to reverter on library property
• Public Improvements Agreement with Mark N. Doering for Block 75 Amendment No. 3 Subdivision
• Notice of Award to Pavement Maintenance Services, Inc. for Railroad Street Pedestrian Trail Rehabilitation Project

The Board of Trustees approved several resolutions and an ordinance, including a cash-in-lieu parking payment for the library expansion, removal of the Town's right of reverter on library property, a public improvements agreement, and a trail rehabilitation contract. They also approved a letter of support for an affordable housing grant application, with amended language that does not waive building permit or water tap fees. The meeting included a work session on water conservation recommendations, but no final decisions were made on that plan.

• Adopted Resolution 15 conveying K9 Thor to Officer Frazer Pomfret (5-0)
• Adopted Resolution 16 approving $3,600 cash-in-lieu parking for library expansion (5-0)
• Adopted Ordinance 02 removing Town's right of reverter on library property (5-0)
• Adopted Resolution 17 approving Public Improvements Agreement with Mark N. Doering (5-0)
• Adopted Resolution 18 awarding Railroad Street trail rehabilitation to Pavement Maintenance Services, Inc. (5-0)
• Approved amended letter of support for Chaffee Housing Trust grant application (5-0)
• Approved consent agenda including appointments to Airport and Trails Advisory Boards (5-0)

Water Advisory Board

The Water Advisory Board will discuss several business items, including a state source water protection presentation, a draft Water Conservation Plan for a future Board of Trustees presentation, revised board focus and function, and draft watershed goals. The board may take action on these items. The meeting also includes ratification of January meeting minutes and a water department report.

• State Source Water Protection presentation by John Duggan
• Water Conservation Plan draft for BOT presentation by Al Smith (SWS)
• Revised WAB Focus and Function discussion by Jeff Ollinger
• Draft Watershed Goals presentation by Liz Daigle, Chris Sturm, and Jeff Ollinger
• Water Department Report by Shawn Williams

Recreation Advisory Board

The Recreation Advisory Board will meet to discuss funding sources and values, as well as survey result distribution. The board will also review updates regarding staffing and the Billy Cordova Memorial Park.

• Funding discussion regarding elections, sources, and values
• Billy Cordova Memorial Park update
• Survey results distribution and press release discussion
• Chicago Ranch/Rodeo Grounds discussion
• BV Rec Info Center updates from outside programs

The Buena Vista Recreation Advisory Board approved an updated minutes process, adopted the agenda, and approved January minutes with corrections. They discussed survey results distribution, funding options for a potential recreation center, and a proposed 5k trail at Chicago Ranch. No major funding decisions were made.

• Approved updated advisory board minutes process (unanimous)
• Approved agenda with amendment (motion by Ryan, second by Turk)
• Approved January meeting minutes with corrections (motion passed)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will review results of a community survey for the Comprehensive Plan, hear a commissioner application from Jared Lang, and discuss scheduling for the March 5th, 2025 meeting.

• Comprehensive Plan Community Survey Review
• Jared Lang Commissioner Application Presentation

The Planning and Zoning Commission unanimously recommended Jared Lane for appointment as an alternate member to the Board of Trustees. They also voted to cancel the March 5, 2025 regular meeting in favor of a joint work session on March 11 to discuss the Northside Sketch Plan. The comprehensive plan survey was discussed but no decisions were made on it.

• Recommended Jared Lane for alternate member appointment (unanimous)
• Cancelled March 5, 2025 regular meeting (unanimous)
• Approved agenda (unanimous)
• Ratified February 5, 2025 minutes (unanimous)

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will ratify minutes from its February 5 meeting, then review the draft Comprehensive Plan Community Survey covering growth, economic development, transportation, housing, and community character. New business also includes a presentation by Jared Lang, an applicant for a vacant commission seat, and scheduling of the March 5 meeting.

• Ratification of minutes from the February 5, 2025 meeting
• Review of the draft Comprehensive Plan Community Survey (topics: growth, housing, transportation, downtown investment, airport activities)
• Presentation of Jared Lang's application for an open commissioner position
• Scheduling of the March 5, 2025 meeting
• Staff update on comprehensive plan process and regional planning coordination

Airport Advisory Board

The Airport Advisory Board will discuss safety updates, including AWOS repairs and hazard tracking. The board is also reviewing the status of the north ramp rehab, fuel tank inspections, and hangar development initiatives.

• AWOS repair update and hazard tracking review
• North ramp rehab and tie-down modifications update
• Fuel tank inspection plans
• Hangar Development Initiatives
• AAB Conflict of Interest Policy

Board of Trustees - Packets

The Board will hold a work session on the Town's Water Allocation Policy, including proposed changes to category allocations and a potential loophole fix, with a public hearing scheduled for March 25. The regular meeting will consider resolutions approving an easement at 111 Cottonwood Avenue and two agreements with Triview Metropolitan District for alternative water storage and infrastructure. Also on the agenda: a Water Conservation Plan update and appointment to the Airport Advisory Board.

• Work session on Water Allocation Policy, including allocation of 20 AF new water from UAWCD and proposed category increases
• Resolution 10: Easement agreement for encroachment at 111 Cottonwood Avenue
• Resolution 11: Intergovernmental agreement with Triview Metropolitan District for alternative water supply storage
• Resolution 12: Water infrastructure easement agreement with Triview on town property
• Update on Water Conservation Plan by Swiftwater Solutions

Board of Trustees - Agendas & Minutes (Packets below)

The Board will hold a work session on a student presentation and water allocation policy (no decisions), then a regular meeting to discuss and potentially vote on a water conservation plan update, an easement agreement for 111 Cottonwood Avenue, two intergovernmental agreements with Triview Metropolitan District for alternative water supply storage and a water infrastructure easement, and appointments to advisory boards.

• Water Conservation Plan update from Swiftwater Solutions
• Resolution No. 10, Series 2025: Easement for encroachment at 111 Cottonwood Avenue
• Resolution No. 11, Series 2025: Intergovernmental agreement for alternative water supply storage with Triview Metropolitan District
• Resolution No. 12, Series 2025: Water infrastructure easement agreement with Triview Metropolitan District on Town property
• Appointment to fill vacancy on Airport Advisory Board and reorganization of advisory board assignments

The Board of Trustees unanimously approved three resolutions: an easement for an encroachment at 111 Cottonwood Avenue, an intergovernmental agreement for alternative water supply storage with Triview Metropolitan District, and a water infrastructure easement with Triview on town property. The Board also agreed to amend the draft Water Allocation Policy, moving 20 SFEs from Long Term Multi-Family Units to the Affordable, Attainable, & Workforce Housing category. Trustee liaison appointments were made for the Airport Advisory Board and the Upper Arkansas Water Conservation District.

• Adopted Resolution No. 10 approving easement for encroachment at 111 Cottonwood Avenue (unanimous)
• Adopted Resolution No. 11 approving intergovernmental agreement for alternative water supply storage with Triview Metropolitan District (unanimous)
• Adopted Resolution No. 12 approving water infrastructure easement with Triview Metropolitan District (unanimous)
• Agreed to amend draft Water Allocation Policy: move 20 SFEs to Affordable, Attainable, & Workforce Housing category
• Appointed Trustee Rice as Airport Advisory Board liaison and Trustee Sturm as UAWCD liaison
• Approved consent agenda including minutes and reports (unanimous)

Tree Advisory Board

The Buena Vista Tree Advisory Board is meeting to review the annual plan, discuss a planting guide upgrade, and plan Arbor Day activities. They will also consider the tree inventory process and hear reports from Public Works and the Colorado State Forest Service.

• Annual Plan review
• Planting guide upgrade
• Arbor Day planning
• Inventory process
• Reports: Public Works and Colorado State Forest Service

The Buena Vista Tree Advisory Board approved its 2025 work plan and set Arbor Day activities for May 15-17, including tree planting and a public booth. Members agreed to have CSFS conduct a pruning workshop and approved a motion to change Caleb Efta's membership status, creating a vacancy for a regular member. No formal votes were recorded on these items.

• Approved 2025 work plan for Arbor Day preparation
• Agreed to host CSFS tree pruning workshop
• Approved Caleb Efta's change to alternate member, creating a regular member vacancy
• Approved January 9, 2025 minutes with typo corrections
• Added agenda item #4 (Caleb's membership motion) by unanimous approval

Beautification Advisory Board

The Beautification Advisory Board will ratify December 2024 minutes, receive updates from town liaison and public works, and review a slideshow on 20 years of beautification. Old business covers funding balances: $19,512.06 remaining from $19,600 town allocation, $3,500 for dog park paving, $2,000 for Friendship Garden replant, and $8,012.41 for a sign project. New business includes a $100 donation from Deerhammer and approval of $840.22 for seven red bows. A list of ongoing projects (sculpture, plaques, mural repair, etc.) is tracked.

• $19,600 beautification funding from town with $19,512.06 remaining
• $3,500 allocated for dog park paving
• $2,000 for replanting Friendship Garden
• $8,012.41 sign project fund (includes $4,800 grant)
• $840.22 for seven red bows downtown

The Beautification Advisory Board approved the final graphic design and color for volunteer shirts, and discussed the upcoming park sign installation funded by a $4,800 town grant with matching funds. The board also reviewed finances, including a $100 donation from Deerhammer, and set schedules for tree decorating and other events.

• Approved final graphic design and shirt color for volunteer shirts
• Approved minutes from Dec. 5, 2024 meeting
• Spent $87.94 on replacement bulbs for holiday star and tree
• Received $100 donation from Deerhammer
• Approved purchase of 7 new bows for holiday decor, total $840.22
• Set schedule for mini tree decorating and removal events

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning and Zoning Commission will hold a general discussion on the Water Allocation Policy as its primary new business item. No formal decisions or public hearings are scheduled; the meeting also includes routine items such as approval of minutes and public comment.

• General discussion of Water Allocation Policy

The Buena Vista Planning and Zoning Commission held a regular meeting on February 5, 2025, where they discussed the Water Allocation Policy (WAP) as a preview to upcoming work sessions and a public hearing. No formal decisions were made on the WAP. The commission also noted a resignation, discussed a community survey for the Comprehensive Plan, and considered applicants for an open position.

• Approved agenda (motion #1 passed)
• Approved January 15, 2025 meeting minutes (motion #2 passed)
• Adjourned meeting (motion #3 passed unanimously)

Historic Preservation Commission

The Historic Preservation Commission will elect officers, welcome a new planning director, and receive updates on the John Elliott Memorial Funds, grant planning for interpretive signs, and a local landmark nomination for 36 Oak Street. They will also discuss plans for Historic Preservation Month 2025 and share information from a recent conference.

• Welcome new Planning Director Marika Kopp
• Hold HPC officer elections
• Update on John Elliott Memorial Funds
• Continue future grant application planning for interpretive signs
• Update on local landmark nomination: 36 Oak Street

The Historic Preservation Commission approved its agenda and December minutes, elected officers for 2025, and discussed plans for John Elliott Memorial Funds, an interpretive sign grant, and Historic Preservation Month activities. No formal decisions were made on funding or grants; items were updates and planning discussions.

• Approved agenda as presented (unanimous)
• Approved December 5, 2024 minutes as amended (unanimous)
• Elected Katy Welter as Secretary, Jo Reese as Vice-Chair, Mary Therese Anstey as Chair (unanimous)
• Agreed to host Historic Preservation Month coffee on Wednesday mornings
• Selected The Pearl for the coloring contest

Planning and Zoning Commission - Packets

The Planning and Zoning Commission will hold a regular meeting on February 5, 2025. The main new business item is a general discussion on Water Allocation Policy. The meeting also includes standard procedural items such as call to order, pledge, roll call, agenda adoption, approval of minutes from January 15, public comment, and staff/commission interaction.

• Water Allocation Policy general discussion (new business)
• Approval of minutes from January 15, 2025 meeting
• Public comment period open for residents

Trails Advisory Board

The Trails Advisory Board meeting on February 4, 2025, is largely procedural, including approval of minutes and reports from staff. Key discussions will focus on the design process and trail planning and development, but no specific proposals or votes are listed.

• Design Process Discussion (Kevin)
• Trail Planning and Development (Randy)
• Development Reviews (no details provided)
• Board terms and positions discussion
• Reports from Recreation, Public Works, and Board of Trustees

Board of Trustees - Packets

The Board of Trustees will appoint a new member to fill a vacancy on the board. The meeting includes discussions on the purchase of Flock safety cameras and a seismic study by ThermalGe Energy LLC.

• Appointment of a new Board of Trustee member
• Discussion on the purchase and use of Flock cameras with Police Chief Dean Morgan
• Information session with ThermalGe Energy LLC regarding a seismic study
• Resolution No. 08: Transfer of airport entitlements from Central Colorado Regional Airport (AEJ) to Holyoke Municipal Airport (HEQ)
• Resolution No. 09: FAA grant application for the 2025 North Apron Rehabilitation and Expansion Project

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a work session to interview candidates for a board vacancy, followed by a regular meeting. Key business includes appointing a new trustee, hearing a presentation from ThermalGe Energy LLC on a proposed seismic study, and discussing the purchase of Flock safety cameras. The Board will also vote on transferring airport entitlements and applying for an FAA grant for the North Apron Rehabilitation and Expansion Project. Consent agenda items include reappointments to the Tree Board and an appointment to the Chaffee County Multijurisdictional Housing Authority.

• Trustee appointment to fill a vacancy on the Board of Trustees
• ThermalGe Energy LLC presentation on a proposed seismic study in portions of Buena Vista
• Discussion of Flock safety cameras by Police Chief Dean Morgan and Flock Safety
• Approval of Resolution No. 08 transferring FY 2023 and 2025 airport entitlements from Central Colorado Regional Airport to Holyoke Municipal Airport
• Approval of Resolution No. 09 for FAA grant application (3-08-0082-023-2025) for 2025 North Apron Rehabilitation and Expansion Project

The Board appointed Chris Sturm to fill a trustee vacancy after a work session with four candidates. The Board also directed staff to evaluate a partnership with Chaffee County for Flock camera surveillance, approved airport resolutions, and supported the town administrator's appointment to the Arkansas Basin Roundtable.

• Appointed Chris Sturm to the Board of Trustees (unanimous)
• Directed staff to evaluate county partnership for Flock cameras (4-2)
• Adopted Resolution No. 08 waiving airport entitlements transfer to Holyoke (unanimous)
• Adopted Resolution No. 09 for FAA grant application for apron rehabilitation (unanimous)
• Approved letter of support for Poncha Springs RAISE application (unanimous)
• Supported Town Administrator Brian Berger's appointment to Arkansas Basin Roundtable (unanimous)
• Approved consent agenda including appointments to Tree Board and Housing Authority (unanimous)

Airport Advisory Board

The Airport Advisory Board will discuss safety updates and review draft rules and regulations for release. The board is also scheduled to hold nominations and elections for membership and officership.

• AWOS repair update
• Board membership and officership nominations and elections
• Review of Draft Minimum Standards for release
• Review of Draft Rules and Regulations for release
• Update on fuel tank inspection plans

The Airport Advisory Board voted unanimously to release draft standards and rules/regulations for town and public review. The board also approved the agenda and the November 19 minutes, and discussed updates to the mission statement and 2025 goals.

• Approved release of draft standards and rules/regulations for public review (unanimous)
• Adopted agenda as amended (unanimous)
• Approved November 19 minutes (unanimous)

Water Advisory Board

The Water Advisory Board will review progress on the Water Conservation Plan and discuss watershed protection goals for the Board of Trustees. The board will also elect a chairperson and vice chairperson.

• Water Conservation Plan progress report
• Election of WAB Chairperson and vice chairperson
• 2025 WAB focus and function for BOT
• Watershed protection goals for BOT
• Water Department Report

The Buena Vista Water Advisory Board approved Kelly as Chairperson and Jeff Ollinger as Vice Chairperson, and discussed the 2025 annual plan, which Jeff will draft for review. The board also reviewed the Source Water Protection Plan, with a committee to draft watershed goals for the February meeting. No major contracts or policy changes were approved; the meeting was largely procedural and planning-focused.

• Approved Kelly as Chairperson (motion by Tony, second by Roy)
• Approved Jeff Ollinger as Vice Chairperson (motion by Roy, second by Tony)
• Adopted agenda by consensus
• Ratified November 2024 minutes by consensus
• Set work sessions with Town Council for Feb 11 and Feb 25
• Formed committee (Chris, Elizabeth, Jeff) to draft watershed goals

Recreation Advisory Board

The Recreation Advisory Board will hear a presentation from SE Group on a community survey for recreation, trails, and parks. The board will continue reviewing the 2015 Comprehensive Plan as part of a document review project. If time allows, they may discuss the Game Night with Gary program proposal, a recreation staff report, and board pulse.

• Presentation of community survey on recreation, trails, and parks by SE Group
• Document review project: 2015 Comprehensive Plan
• Proposal for Game Night with Gary program (if time allows)
• Recreation Staff Report discussion (if time allows)
• Board Pulse (if time allows)

The Recreation Advisory Board met on January 15, 2024, and heard a presentation from SE Group on the Recreation, Trails & Parks Community Survey, which received over 900 responses. Discussion focused on how to share results with the community and on funding options for a recreation center or pool, with lodging tax as the top preference. No formal votes or decisions were taken on these topics; the board only approved the agenda and previous minutes.

• Approved agenda (unanimous)
• Approved previous meeting minutes (unanimous)

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The Planning & Zoning Commission will hold a public hearing to consider a special use permit application for a short-term rental at 637 E Main St in the MU-MS zone district. The meeting includes routine items like call to order, pledge, minutes approval, and public comment.

• Public hearing for a special use permit for a short-term rental at 637 E Main St (MU-MS zone district)

The Commission continued the public hearing for a short-term rental special use permit at 637 E. Main St. to a future date, pending a specific fee-in-lieu amount for sidewalk, curb, and gutter. No other substantive decisions were made; the agenda and prior minutes were approved, and staff discussed the Comprehensive Plan and sidewalk fees.

• Approved agenda as presented (Motion #1)
• Approved minutes from December 4, 2024 (Motion #2)
• Continued STR special use permit hearing for 637 E. Main St. to a future date (Motion #3)
• Adjourned meeting (Motion #4)

Planning and Zoning Commission - Packets

The Planning & Zoning Commission will hold a public hearing to consider renewing a Special Use Permit for a short-term rental at 637 East Main Street. The current permit expires June 1, 2025, and staff recommends approval with conditions including a fee-in-lieu for sidewalk improvements and an access permit. The decision will also affect the annual short-term rental license renewal.

• Public hearing for special use permit renewal of short-term rental at 637 E Main St (MU-MS zone)
• Approval of December 4, 2024 meeting minutes
• Staff recommendation includes fee-in-lieu for 5' sidewalks along Evans and Main Streets, due by June 1, 2025
• Owner must obtain an approved Access Permit before June 1, 2025
• Short-term rental license renewal contingent on SUP approval

Board of Trustees - Packets

The Board will hold a public hearing on an ordinance to refer campaign finance complaints to the Colorado Secretary of State, and consider a professional services task order with KLJ Engineering. Presentations include updates from the Chaffee County Fire Protection District and the Chaffee Housing Authority. The consent agenda features appointments, a vehicle purchase authorization, and resolutions for board member terms.

• Public hearing on Ordinance 01, Series 2025, adding Section 2.7 to Municipal Code to refer campaign finance complaints to the Colorado Secretary of State
• Consideration of Resolution 05, Series 2025, approving a master agreement with KLJ Engineering LLC for engineering and planning services
• Resolution 04, Series 2025, authorizing Public Works and Police departments to purchase vehicles for the 2025 calendar year
• Presentation on Chaffee Housing Authority's 2025 budget and work plan by Interim Executive Director Marjo Curgus
• Proclamation of Youth Appreciation Week, February 2–8, 2025

Board of Trustees - Agendas & Minutes (Packets below)

The Board of Trustees will hold a public hearing and consider adopting an ordinance adding a new section to the municipal code to refer campaign finance complaints to the Colorado Secretary of State. They will also consider approving a master agreement with KLJ Engineering LLC for engineering and planning services. Presentations from the Chaffee County Fire Protection District and Chaffee Housing Authority are scheduled. The consent agenda includes resolutions for vehicle purchases and board reappointments.

• Public hearing on Ordinance No. 01, Series 2025 – adding a new municipal code section to refer campaign finance complaints to the Colorado Secretary of State
• Resolution No. 05 – Master Agreement for Professional Services (Task Order) with KLJ Engineering LLC for engineering and planning services
• Resolution No. 04 – Authorizing Public Works and Police Departments to purchase vehicles for 2025
• Resolution Nos. 02 and 03 – Reappointment of Beautification Advisory Board members and appointment of an alternate Planning and Zoning Commission member
• Presentation by Chaffee County Fire Protection District Interim Chief Kira Jones

The Board of Trustees adopted Ordinance No. 01, Series 2025, adding Section 2.7 to the municipal code to refer campaign finance complaints to the Colorado Secretary of State, and approved Resolution No. 05, Series 2025, a master agreement with KLJ Engineering LLC for engineering and planning services, amended to include digital asset protections. The board also approved the consent agenda, a letter of support for Chaffee County Habitat for Humanity, and heard presentations from the fire district and housing authority.

• Adopted Ordinance No. 01, Series 2025, referring campaign finance complaints to the Colorado Secretary of State (5-0)
• Approved Resolution No. 05, Series 2025, master agreement with KLJ Engineering LLC, amended to include digital assets (5-0)
• Approved consent agenda including resolutions on notice posting, board reappointments, and 2025 vehicle purchases (5-0)
• Approved letter of support for Chaffee County Habitat for Humanity (5-0)
• Adopted agenda (5-0)

Tree Advisory Board

The Buena Vista Tree Advisory Board will meet to review the annual plan, discuss a planting guide upgrade, and consider a CTC grant. The board will also hear reports from Public Works and the Colorado State Forest Service, and review membership applications.

• Annual Plan review
• Planting guide upgrade discussion
• CTC Grant discussion
• Membership applications review
• Reports from Public Works and CSFS

The Buena Vista Tree Advisory Board approved its 2025 work plan, including Arbor Day events on May 15-17, and approved Alex Bruce for Town Council nomination. The board decided to forgo the CTC grant this year and will prepare for future grant cycles. The 2025 budget was presented by Public Works, and the board thanked outgoing CSFS consultant Kellie Solis.

• Approved 2025 work plan (motion by Roy, second by Sarah)
• Approved Alex Bruce for Town Council nomination (motion by Sarah, second by Wendy)
• Decided to forgo CTC grant due January 15, 2025
• Approved December 5, 2024 minutes (motion by Wendy, second by Sarah)
• Added 2025 Work Plan to agenda (motion by Sarah, second by Caleb)

Beautification Advisory Board

The Beautification Advisory Board will discuss the 2025 beautification funding of $19,600, review remaining balances for dog park paving ($3,500), replant Friendship garden ($2,000), and sign projects ($8,003). They will also hear updates on park signs, adopt-a-tree results, and new donations, including $100 from Deerhammer and $840.22 for additional red bows.

• 2025 Beautification Funding from Town - $19,600, remaining balance unchanged
• Dog Park paving fund - $3,500; Replant Friendship garden fund - $2,000
• Sign project fund - $3,203 + $4,800 grant = $8,003, rollover to 2025
• Donation of $100 from Deerhammer
• Bows for downtown decorations - $840.22 for 7 red bows

Historic Preservation Commission

The regular meeting of the Historic Preservation Commission scheduled for January 2, 2025 has been cancelled. The next regular meeting will be held on Wednesday, February 5, 2025 at 3:00 PM in the Buena Vista Community Center, Pinon Room.

Planning and Zoning Commission - Agendas & Minutes (Packets below)

The regular meeting of the Buena Vista Planning and Zoning Commission scheduled for January 1st, 2025 has been canceled. The next regular meeting will be held on January 15th, 2025 at 6:00 PM.