Cape Elizabeth public meetings in 2021

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two items: a site plan and conditional use permit request from the Cape Elizabeth Land Trust to expand institutional uses at Turkey Hill Farm (120 Old Ocean House Rd), and a package of miscellaneous technical amendments to the Zoning and Subdivision Ordinances. The board will also consider approving minutes from its November 16, 2021 meeting and December 7, 2021 workshop.

• Public hearing: Turkey Hill Farm site plan and conditional use permit for expanded institutional uses (meetings, education, events) at 120 Old Ocean House Rd
• Public hearing: Technical amendments to Zoning and Subdivision Ordinances (Sec. 19-10-3), authorized by Town Council
• Approval of minutes from November 16, 2021 meeting and December 7, 2021 workshop
• Public comment period for items on and off the agenda

The Planning Board voted 5-0 to table the Cape Elizabeth Land Trust's application for a Conditional Use Permit and Site Plan Review to expand institutional uses at Turkey Hill Farm, 120 Old Ocean House Rd, to its regular February 2022 meeting. Board members cited inadequate wastewater disposal capacity for peak events and parking compatibility concerns. The Board also voted 5-0 to recommend the Technical Amendments to the Zoning and Subdivision Ordinances to the Town Council, with certain items flagged as substantive changes. The Board approved the November 16, 2021 minutes as presented and the December 7, 2021 workshop minutes as amended, both 5-0.

• Tabled Turkey Hill Farm Conditional Use Permit and Site Plan Review to February 2022 (5-0)
• Recommended Technical Amendments to Zoning and Subdivision Ordinances to Town Council (5-0)
• Approved November 16, 2021 minutes as presented (5-0)
• Approved December 7, 2021 workshop minutes as amended to remove 5 paragraphs (5-0)
• Voted unanimously to adjourn at 8:50

Energy Committee

The Cape Elizabeth Energy Committee is meeting via Zoom to discuss updates on several energy projects, including the solar landfill project, solar power purchase agreement (PPA), EV charging stations, and school building planning. The agenda also includes local and regional climate action planning and local engagement opportunities. This is a status-update and discussion meeting, not a final decision-making session.

• Solar landfill project status update
• Solar PPA status update
• EV charging stations status update
• School building planning updates
• Local and regional climate action planning

The committee reviewed updates regarding solar memos and electric vehicle concerns. No substantive votes or policy decisions were recorded during the meeting.

• Adjourned meeting at 8:30 p.m.

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet via Zoom to review responses to a Request for Qualifications for a strategic planning facilitator, hear the Library Director's report, and consider policy updates. The meeting includes public comment periods and approval of previous minutes.

• Review of Strategic Planning Facilitator RFQ responses
• Library Director's Report
• Policy update discussion
• Approval of minutes from 11/18/21 meeting
• New and departing committee members

The Thomas Memorial Library Committee unanimously approved hiring Craig Freshley as a strategic planning consultant after an RFQ yielded no responses. The committee also approved the November 18 meeting minutes as written and noted that recommended policy updates will go before the Town Council on January 10.

• Approved November 18 meeting minutes (unanimous)
• Hired Craig Freshley as Strategic Planning Consultant (unanimous)
• Adjourned meeting at 7:12 p.m. (unanimous)

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting remotely, covering routine items like approving minutes and public comment, along with substantive discussions on a B2B request for 2022 and fee discussion, a master plan update (including Goddard Mansion, signage/QR codes, and conservation/pond), a Friends of Fort Williams update, and a budget discussion. The committee will also vote on its 2022 chair.

• B2B request for 2022 and fee discussion
• Master Plan update: Goddard Mansion, signage/QR codes, conservation/pond
• Friends of Fort Williams (FOF) update
• Fort Williams update and budget discussion
• 2022 Chair vote

The committee approved the 2022 use of Fort Williams Park by Beach to Beacon. A fee of $27,500 was approved, with an additional $2,400 due if specific spaces are utilized.

• Approved November 18, 2021 draft minutes (5-0)
• Approved Beach to Beacon use of Fort Williams for 2022 (5-0)
• Approved 2022 Beach to Beacon fee of $27,500 plus $2,400 if space used (5-0)

Town Council

This is a workshop meeting, so no formal votes will be taken. The council will receive training on the Maine Freedom of Access Act and begin discussing 2022 goals, with a vote anticipated in February or March.

• FOAA training with Town Attorney Michael Hill on public access and conflicts of interest
• Discussion of 2022 Town Council goals, with vote expected in February or March

Conservation Committee

The Cape Elizabeth Conservation Committee will meet remotely to discuss greenbelt implementation and management projects, including trail work and boardwalk repairs, and receive a budget status update. They will also review the upcoming Planning Board meeting agenda. Public comments are limited to 15 minutes per agenda item.

• Loveitt Woods Access
• Nordic trail signage with Tom Vaughn
• Outer Loop Boardwalk replacement
• Great Pond boardwalk repair
• Spurwink Bridge and Boardwalk decking

The committee directed staff to contact abutters regarding potential new trail access for Loveitt Woods after noting current access is on private property. The committee also discussed potential Nordic skiing signage and received updates on various trail projects.

• Approved November 9, 2021 meeting minutes (unanimous)
• Directed staff to send letters to all Loveitt Woods abutters inquiring about creating trail access
• Tabled Loveitt Woods access decision until February

Town Council

The Cape Elizabeth Town Council will hold its organizational meeting, elect a chairman, and vote on numerous appointments and routine items. Key actions include accepting $982,600 in ARPA funds for specific projects, holding a public hearing on wireless infrastructure zoning amendments, scheduling a referendum on affordable housing, and approving fee increases at Fort Williams Park.

• Approve $982,600 ARPA grant for Kettle Cove drainage ($400,000), Surf Road stormwater ($475,000), IT/CETV ($10,166), and fire/EMA compensation ($97,434)
• Public hearing and consideration of wireless infrastructure zoning amendments (5G)
• Schedule citizens petition referendum on Town Center Affordable Housing Amendments for June 14, 2022
• Approve Fort Williams Park fee increases: 2-hour parking $4 to $5, season pass $15 to $20, and new commercial vehicle rates for 2023-2025
• Approve Purpoodock Club liquor license and Edward Jones lease extension (5 years, 343 Ocean House Road)

The Cape Elizabeth Town Council elected Jeremy A. Gabrielson as chairman for 2022, approved committee appointments, and adopted the annual council rules and code of ethics. The council accepted $982,600 in ARPA funds for local projects, approved Fort Williams Park fee increases, and extended remote meeting allowances through March 31, 2022. Additionally, the council scheduled a citizen petition referendum regarding town center affordable housing for November 8, 2022.

• Elected Jeremy A. Gabrielson as Town Council Chairman for 2022 (7-0)
• Approved Town Council Rules and Code of Ethics for 2022 (7-0)
• Approved annual board and committee appointments (7-0)
• Accepted $982,600 in American Rescue Plan Act (ARPA) grant funds and associated project appropriations (7-0)
• Approved Fort Williams Park pay and display parking rate increases and commercial vehicle fees (7-0)
• Added Juneteenth as a paid holiday and updated holiday names in the personnel code (7-0)
• Scheduled the citizen petition referendum on town center affordable housing for November 8, 2022 (5-2 original motion)
• Extended the limited emergency allowing remote meetings through March 31, 2022 (5-2)

Community Services Committee

The Community Services Committee is meeting to discuss updates on the Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda includes public comment, approval of previous minutes, and correspondence, with the main items being the two updates. No decisions or votes are listed on the agenda.

• CECS Updates
• Fort Williams Update
• Approval of minutes from November 10, 2021 meeting

The Community Services Committee accepted its November 10, 2021 draft minutes as written (5-0) and heard staff updates. No new motions, votes, or approvals were recorded beyond accepting the prior minutes. Updates covered the FY23 budget process, winter programs, youth sports and gym scheduling, a temporary community ice rink behind Town Hall, a seniors holiday luncheon, pool repairs, a grant for Cape Care, and Fort Williams registration and projects.

• Accepted November 10, 2021 draft minutes as written (5-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss a Food Truck policy. The agenda includes approval of the previous meeting's minutes, public comment periods, and discussion of the Food Truck policy. No other substantive items are listed.

• Discussion of Food Truck policy
• Approval of November 17, 2021 meeting minutes
• Public comment periods

The Ordinance Committee agreed to move forward with two food truck options: allowing food trucks as an accessory use on private property (up to 5 days per year, no cap on truck numbers) and requiring a Town Council special use permit for larger events. The committee rejected a cap on the number of permits and decided to revisit a third option (carve-out for food establishments and farm stands) after a year. It also agreed to ask the Town Council to formally refer oversight of the Wima study to the Ordinance Committee.

• Approved November 17, 2021 minutes (3-0)
• Agreed to advance Food Truck Policy Outline #1 (accessory use on private property) and #3 (Town Council special use permit) for a one-year trial
• Set accessory use limit at 5 days per year (increased from 3)
• Removed limit on number of food trucks for accessory use
• Rejected a cap on the number of special use permits
• Agreed to revisit Outline #2 (carve-out for food establishments and farm stands) after one year
• Agreed to request that Wima study oversight be formally referred to the Ordinance Committee via the December 13 Town Council agenda
• Set next meeting for January 12, 2022 at 7:00 p.m. remotely

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet remotely to consider a request to create an accessory dwelling unit in a house proposed for construction at 495 Spurwink Avenue. The board will also approve minutes from two prior meetings. No other business is listed.

• Request by Steven Theodore for David Lakari, owner of 495 Spurwink Ave (Map R05 Lot 13A), to create an accessory dwelling unit
• Approve minutes from July 27 and September 28, 2021 meetings

The Zoning Board of Appeals approved a conditional use permit for an accessory dwelling unit at 495 Spurwink Avenue after reviewing design plans, sewage disposal, and ordinance requirements. The board also approved the meeting minutes from July 27, 2021, and September 28, 2021, and recognized departing board members Matthew Caton and Aaron Mosher.

• Approved July 27, 2021 meeting minutes (5-0, 1 abstention)
• Approved September 28, 2021 meeting minutes (5-0, 1 abstention)
• Approved Conditional Use Permit for an Accessory Dwelling Unit at 495 Spurwink Avenue (5-1)
• Approved initial Findings of Fact for 495 Spurwink Avenue (6-0)
• Approved Additional Findings of Fact for 495 Spurwink Avenue (6-0)
• Adjourned the meeting at 8:34 p.m.

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop on December 7, 2021, at 7:00 p.m. The agenda includes a presentation from Tree Warden Todd Robbins as part of board training, discussion of a package of Technical Amendments authorized by the Town Council, and a status update on meeting logistics, related committees, and training. Public comment is not available at workshops, but written comments may be submitted to the Town Planner.

• Tree Warden Todd Robbins presentation for board training
• Discussion of Technical Amendments package authorized by Town Council
• Planning Board status update on logistics, committees, and training
• January 4, 2022 workshop scheduled for election caucus

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review applications for the Bottle Donations Program, discuss updates from members, and receive a Recycling Center update. Public comment is allowed on both agenda and non-agenda items, with a three-minute limit per speaker.

• Review of Bottle Donations Program applications
• Approval of November 4, 2021 draft meeting minutes
• Recycling Center update
• Committee member updates and correspondence

The committee approved the minutes from the November 4, 2021 meeting. Members discussed the status of 13 bottle donation applications and reviewed a draft award letter. No other substantive actions were taken.

• Approved November 4, 2021 meeting minutes (6-0)

Town Council

The Cape Elizabeth Town Council is holding a public hearing on a citizens petition to send the Town Center Affordable Housing Amendments, adopted October 13, 2021, to a referendum. The council will also consider scheduling the referendum vote for December 13, 2021. The petition was filed November 2, 2021, and the council must schedule the vote within 14 days of this hearing.

• Public hearing on citizens petition to refer Town Center Affordable Housing Amendments to referendum
• Item #160-2021: scheduling the referendum vote for December 13, 2021
• Petition filed November 2, 2021, under Charter Article VIII (Initiative and Referendum)
• Council to vote on scheduling referendum at December 13 meeting

The Town Council held a public hearing on a citizens petition to send the Town Center Affordable Housing Amendments, adopted October 13, 2021, to referendum. Residents spoke both for and against an early vote, with several favoring a vote as soon as possible and others favoring November 2022. The council voted 5-0 to vote on December 13, 2021 to schedule the referendum vote. No date for the referendum itself was decided at this meeting.

• Held public hearing on citizens petition to send Town Center Affordable Housing Amendments to referendum
• Approved 5-0 an order that the council will vote on December 13, 2021 to schedule the citizens petition referendum vote
• Adjourned at 7:49 p.m. (7-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on electric vehicles, solar initiatives, Town Council matters, and membership status. The agenda includes roll call, public comment, and approval of previous minutes. No specific decisions or proposals are detailed in the agenda.

• EV Update
• Solar
• Town Council
• Membership Status

The committee approved amendments to previous minutes and planned a memo to the Town Council regarding the committee's scope and structure. Members discussed a revised solar offer from Encore and identified concerns regarding EV charger wifi and payment collection.

• Approved amendments to previous week's minutes
• Planned memo to Town Council regarding scope, mission, structure, and expertise
• Planned outreach to Revision Energy by Richard and David to address EV charger concerns

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet via Zoom to discuss and potentially revise three library policies: Collection Development, Petition and Passive Engagement, and Programming. The committee will also hear the Library Director's report and consider hiring a strategic planning facilitator. Public comment is limited to three minutes per person.

• Policy discussion: Collection Development Policy
• Policy discussion: Petition and Passive Engagement Policy
• Policy discussion: Programming Policy
• Strategic Planning Facilitator discussion
• Approval of minutes from 10/21/21 meeting

The Thomas Memorial Library Committee unanimously voted to recommend that the Town Council approve revised policies regarding collection development, petitions and passive engagement, and programming. The committee also recommended issuing a Request for Qualifications (RFQ) for a strategic planning facilitator.

• Recommended Town Council approve revised Collection Development Policy (unanimous)
• Recommended Town Council approve revised Petition and Passive Engagement Policy (unanimous)
• Recommended Town Council approve revised Programming Policy (unanimous)
• Recommended issuing an RFQ for a strategic planning facilitator
• Approved October 21 meeting minutes (unanimous)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss several items, including an update on the master plan, an update from the Friends of Fort Williams (FOF), and budget discussions. The committee will also hold discussions on commercial fees and pay & display fees, which could affect park users and vendors. Public comment is scheduled for both items not on the agenda and items on the agenda.

• Master Plan Update
• FOF Update
• Commercial Fees Discussion
• Pay & Display Fee Discussion
• Budget Discussion

The Fort Williams Park Committee voted to submit a proposed commercial vehicle fee schedule to the Town Council, involving roughly a 15% increase over 2023-2025, and separately approved a Pay & Display parking fee increase raising the 2-hour rate from $4.00 to $5.00 and the season pass to $20.00. The committee also approved a request from the Cape Elizabeth Rotary Club to host Winterfest fireworks at the park on Saturday, January 29. Much of the meeting was discussion of the Master Plan, budget items, and ongoing park projects, with no final budget decisions made.

• Approved submitting commercial vehicle fee schedule to Town Council, ~15% increase over 2023-2025 (6-0)
• Approved Pay & Display fee increase: 2-hour rate $4.00 to $5.00, season pass to $20.00 (6-0)
• Approved Rotary Club Winterfest fireworks at Fort Williams Park, Sat Jan 29, 4:45-6:30pm (5-0)
• Approved October 21, 2021 draft minutes (5-0)
• Agreed Master Plan will be a standing agenda item at all meetings
• Assigned project leads: LS & KP Goddard Mansion, SM pond, JD restrooms
• Agreed bike racks should be moveable ($400 each)
• Agreed water bottle fill stations not near roadway by Central lot

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss and potentially decide on a food truck policy and review proposals from Wima. The agenda also includes approval of minutes from July 14, 2021, and public comment periods.

• Review of Food Truck policy
• Review of Wima proposals
• Approval of minutes from July 14, 2021
• Public comment periods

Planning Board

The Cape Elizabeth Planning Board will consider two applications: a Resource Protection Permit from the Town to alter 940 sq. ft. of RP1 wetland for the Willow Brook culvert replacement, and a Site Plan and Conditional Use Permit from the Cape Elizabeth Land Trust to expand institutional uses at Turkey Hill Farm. The board will also approve minutes from the October 19 meeting and take public comment.

• Willow Brook culvert replacement: 940 sq. ft. RP1 wetland alteration, south of Scott Dyer Rd (U45-9)
• Turkey Hill Farm: site plan and conditional use permit for expanded institutional uses at 120 Old Ocean House Rd (R3-20)
• Public comment period on agenda items and non-agenda topics

The board approved a Resource Protection Permit for the town to replace two culverts at Willow Brook. An application from the Cape Elizabeth Land Trust for institutional uses at Turkey Hill Farm was deemed complete but tabled for further review.

• Approved Resource Protection Permit to alter 940 sq. ft. of wetland for Willow Brook culvert replacement (6-0)
• Deemed Cape Elizabeth Land Trust application for Turkey Hill Farm site plan and conditional use permit complete (5-1)
• Tabled Turkey Hill Farm application to December 21, 2021, for a public hearing (6-0)
• Approved October 19, 2021, meeting minutes (6-0)

Town Council

The Town Council and councilors-elect will meet to organize for the 2022 council year, including discussing committee assignments, scheduling orientation, and reviewing the 2022 meeting calendar and FY 2023 budget review schedule. The workshop will also consider televising workshops. No formal decisions will be made; votes on committee assignments are scheduled for the December 13 meeting.

• Discussion of council committee assignments (vote at Dec. 13 meeting)
• Schedule orientation for new council members
• Review of 2022 meetings calendar
• Review of FY 2023 budget review schedule
• Consideration of televising workshops

Community Services Committee

The Community Services Committee is meeting to discuss updates on the Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda includes public comment, approval of minutes from the September 15 meeting, and correspondence. No votes or decisions are listed; the meeting is primarily for discussion and updates.

• Public comment period with 3-minute speaking limit per person
• Approval of minutes from September 15, 2021 meeting
• CECS Updates
• Fort Williams Update

The Community Services Committee accepted the draft minutes from September 15, 2021 by a 6-0 vote. The rest of the meeting was informational: staff gave updates on winter/spring registration, youth and senior programs, pool and fitness operations, Cape Care, and the Fort Williams Master Plan. No other substantive motions or decisions were recorded.

• Accepted draft minutes from September 15, 2021 (6 Yes, 0 No)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting remotely to discuss conservation-related business, including a development review training session, updates on greenbelt projects, and items on the upcoming Planning Board agenda. The meeting includes public comment periods and approval of previous minutes.

• Development Review Training Session with Ordinance Index sheet and Tree Warden presentation at Dec 7 Planning Board workshop
• Greenbelt projects: Tiny Trails event request, Outer Loop Boardwalk replacement, Great Pond update, Spurwink Bridge and Boardwalk decking, Nordic Trail culverts, Littlejohn Rd invasives
• Review of November 16th Planning Board meeting agenda
• Next meeting scheduled for December 14, 2021

The Conservation Committee voted 7-0 to recommend that the Willow Brook culvert Resource Protection Permit be issued, and 7-0 that the application is complete. It also approved the Tiny Trails event application 7-0 and approved the October 12, 2021 minutes 7-0. The committee agreed to revisit greenbelt trail access at its December meeting after the Glenden Rd access was closed off, and set a November 11 site visit to assess the unfinished Outer Loop boardwalk.

• Recommended issuing the Willow Brook culvert Resource Protection Permit (7-0)
• Found the Willow Brook culvert permit application complete (7-0)
• Approved the Tiny Trails event application (7-0)
• Approved the October 12, 2021 meeting minutes (7-0)
• Agreed to take up greenbelt trail access at the December meeting; staff to prepare a summary of past access efforts
• Agreed to a November 11, 8:00 a.m. site visit on the Outer Loop boardwalk; Wacksman, Tasse and DeVries committed to attend
• Agreed to put an invasives policy discussion on the January 2022 agenda
• No action or recommendation on the Turkey Hill Farm Site Plan and Conditional Use Permit requested by CELT

Town Council

The Cape Elizabeth Town Council is meeting to decide on several significant items, including adopting the Fort Williams Park Master Plan Update 2021, approving proposed fee changes for the park, and adopting the Second Amendment to the Town Center TIF and Development Program. The council will also consider approving a spending plan for approximately $982,600 in American Rescue Plan Act funds, authorizing the sale of two police vehicles to Westbrook for $20,000, and discussing a citizens petition to send affordable housing amendments to a referendum.

• Adoption of Fort Williams Park Master Plan Update 2021 (draft dated 10/1/2021)
• Approval of Fort Williams Park fee changes as recommended by the Park Committee (4-2 vote)
• Adoption of Second Amendment to Town Center TIF and Development Program for Dunham Court Project
• Authorization of American Rescue Plan Act spending plan (~$982,600) including Kettle Cove Drainage ($400,000) and Surf Road Stormwater ($475,000) projects
• Sale of two police vehicles (2018 and 2019 Ford Explorer Police Interceptors) to City of Westbrook for $20,000

The Town Council approved a spending plan for approximately $982,600 in American Rescue Plan Act funding and adopted the 2021 Fort Williams Park Master Plan Update. The council also approved new fee structures for Fort Williams Park and a request for proposals for a Housing Diversity Study.

• Adopted ARPA spending plan for ~$982,600 (5-0)
• Adopted Fort Williams Park Master Plan Update 2021 (5-0)
• Approved recommended fee changes for Fort Williams Park effective Jan 1, 2022 (5-0)
• Approved RFP for Housing Diversity Study (5-0)
• Authorized sale of two police vehicles to City of Westbrook for $20,000 (4-1)
• Tabled vote on Second Amendment Town Center TIF and Development Program indefinitely (5-0)
• Scheduled public hearing for wireless zoning amendments for Dec 13, 2021 (5-0)
• Scheduled public hearing for affordable housing referendum petition for Dec 1, 2021 (5-0)

Planning Board

The Planning Board reviewed a draft package of Technical Amendments authorized by the Town Council. The Board voted 5-0 to schedule a public hearing on these amendments for its December 21, 2021 meeting. No final approval of the amendments occurred at this workshop.

• Approved scheduling public hearing on Technical Amendments for Dec 21 (5-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, review applications for the Bottle Donations Program, and receive updates on the Recycling Center. Public comment is allowed on both agenda and non-agenda items, with a three-minute limit per speaker.

• Review of Bottle Donations Program applications
• Approval of October 7, 2021 draft meeting minutes
• Recycling Center update
• Public comment periods for agenda and non-agenda items

The committee approved the October 7, 2021 meeting minutes and reviewed thirteen applications for the bottle donations program. Members reached a consensus on recommended funding amounts for each applicant, pending potential Town Council action on disbursement. No other formal votes were taken during the meeting.

• Approved October 7, 2021 meeting minutes (5-0)
• Reached consensus on recommended dollar amounts for 13 bottle donation applications
• Adjourned meeting (unanimous)

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss technical amendments to local regulations, as authorized by the Town Council, and to receive a status update on meeting logistics, related committee work, and training. The agenda also notes a future workshop on December 7th featuring a Tree Warden presentation. Public comment is limited to written submissions; no live public speaking is available.

• Discussion of technical amendments package authorized by Town Council
• Planning Board status update on logistics, committees, and training
• December 7th workshop scheduled with Tree Warden presentation
• Remote access via Zoom; public comment by written submission only

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss a proposed Tax Increment Financing (TIF) district for the Dunham Court Project, including funding options for affordable housing, and to review public comments on the General Assistance Ordinance. The council will also consider a request to direct the planning board to review ordinances for promoting diverse and affordable housing, including accessory dwelling units. No formal votes are expected at this workshop.

• Proposed TIF district for Dunham Court Project, with second amendment to Town Center Infrastructure Improvement Downtown Development TIF
• Discussion of affordable housing TIF funding options (memo dated 10/19/2021)
• General Assistance Ordinance and Appendices A-I (revised 09/2021) tabled from October 13 hearing
• Request to send planning board a review of ordinances for affordable housing, including ADUs and exclusionary practices

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals met and unanimously adopted a Remote Participation Policy, allowing board members and the public to participate in meetings via phone or video under certain conditions. The policy was based on a Town Council emergency order and is effective immediately. No other business was discussed.

• Adopted Remote Participation Policy (6-0 vote)
• Policy allows remote participation for emergencies, illness, or temporary absence
• Public must have meaningful remote access when any member participates remotely
• All remote votes must be by roll call

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss and prioritize recommendations from the master plan, adopt remote meeting policies, and consider projects for the FY23 budget, including fees. Public comment will be heard on both agenda and non-agenda items.

• Adopt remote meeting policies
• Master Plan prioritization of recommendations
• Projects for FY 23 budget discussion
• QR Subcommittee update
• Fees discussion

The committee approved a proposal to increase rental fees for non-residents and businesses while maintaining current resident rates. Members also adopted a remote participation policy and began prioritizing projects for the Master Plan.

• Adopted Remote Participation Policy (5-1)
• Approved rental fee increases for non-residents, businesses, and wedding deposits (4-2)
• Decided against proceeding with Picnic Shelter Parking lot work
• Approved September 16, 2021 draft minutes (4-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss routine business including reporting to the town council, recruiting committee members, and linking up on climate action. They will also receive updates on solar projects and EV charger installation. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Reporting to town council
• Recruiting for committee roles
• Linking up on climate action
• Solar updates
• EV charger install update

The committee approved the minutes from the previous meeting. Members discussed a solar farm bid delivery issue, contract reviews by town lawyers, and an Efficiency Maine rebate extension.

• Approved previous meeting minutes

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet to approve minutes, hear the Library Director's report, and discuss revisions to the Collection Development Policy. The committee will also consider new Mission, Vision, and Values statements and vote on adopting the Town's Remote Meeting Policy. Public comment is limited to three minutes per person and 15 minutes per agenda item.

• Revisions to the Collection Development Policy
• Mission, Vision, and Values Statements
• Adopting the Town's Remote Meeting Policy
• Approval of minutes from 4/29/21 meeting
• Library Director's Report

The Committee unanimously approved the Town Council’s Remote Meeting Policy and accepted the minutes from the April 29, 2021 meeting. Members discussed revisions to the Collection Development Policy and the potential use of a facilitator for strategic planning.

• Adopted Town Council’s Remote Meeting Policy (unanimous)
• Accepted April 29, 2021 meeting minutes (unanimous)

Planning Board

The Planning Board will consider an amendment to the Spurwink School site plan at 8 Scott Dyer Rd to approve it as a municipal use. The Board will also hold a public hearing regarding proposed wireless amendments to the Zoning Ordinance.

• Spurwink School site plan amendment at 8 Scott Dyer Rd
• Wireless Amendments to the Zoning Ordinance

The Planning Board approved an amendment to the Library Site Plan changing the vacant Spurwink School at 8 Scott Dyer Rd to municipal use, 7-0, after deeming the application complete and holding a public hearing with no speakers. The Board also voted 7-0 to recommend Wireless Amendments to the Town Council that would make essential services a permitted use in all districts and streamline review of minor installations on existing poles. The Board approved its September 21, 2021 minutes with a minor correction, 7-0, and decided to keep its next workshop on November 2 as originally scheduled.

• Approved Library Site Plan amendment changing Spurwink School at 8 Scott Dyer Rd from vacant to municipal use (7-0)
• Deemed the Spurwink School site plan application complete (7-0)
• Recommended Wireless Amendments to the Town Council making essential services a permitted use in all districts (7-0)
• Approved September 21, 2021 minutes with a minor correction (7-0)
• Kept the next workshop scheduled for November 2 rather than moving it to November 3

Town Council

The Cape Elizabeth Town Council will consider several financial and land-use items, including a $1.1 million lease-purchase for capital improvements, a $180,000 MDOT grant for Shore Road design, and a proposed tax increment financing district for the Dunham Court affordable housing project. The council will also hold public hearings on the General Assistance Ordinance and the TIF, and vote on the Town Center Affordable Housing Amendments.

• Approve $1,109,000 lease-purchase with JP Morgan for 11 capital projects (e.g., Engine 2 replacement $630,000, loader-backhoe $160,000)
• Accept $180,000 MDOT grant for Shore Road preliminary engineering from South Portland line to Powers Road
• Public hearing and vote on TIF for Dunham Court affordable housing project (Szanton Company)
• Vote on Town Center Affordable Housing Amendments (draft dated August 3, 2021)
• Approve renewal liquor license for Tacos Y Tequila at 517 Ocean House Road

The Town Council adopted zoning amendments to allow affordable housing projects in the Town Center District, specifically citing the Dunham Court project. The Council also accepted a $180,000 state grant for Shore Road engineering, authorized $1.1 million in lease-purchase financing for capital projects, and extended the town's limited emergency order for remote meetings through December 31, 2021.

• Adopted Town Center Affordable Housing zoning amendments (5-2)
• Accepted $180,000 MDOT grant for Shore Road engineering (7-0)
• Awarded $1.1M lease-purchase bid to JP Morgan (7-0)
• Tabled General Assistance ordinance for workshop review (7-0)
• Referred Dunham Court TIF proposal to October 27 workshop (7-0)
• Extended limited emergency for remote meetings to Dec 31 (7-0)
• Appointed councilors to Building Oversight Committee (7-0)
• Approved liquor license for Tacos Y Tequila (7-0)

Community Services Committee

The October 13, 2021 meeting of the Cape Elizabeth Community Services Committee was canceled. The agenda included public comment, approval of minutes, correspondence, and updates on CECS and Ft. Williams, but no decisions were made.

• Meeting canceled
• Agenda included CECS updates
• Agenda included Ft. Williams update

Conservation Committee

The Cape Elizabeth Conservation Committee will discuss greenbelt implementation and management projects, including the Outer Loop Boardwalk replacement, Tower Trail, Great Pond, and Spurwink Bridge and Boardwalk decking. They will also review the upcoming Planning Board meeting (no items require committee review), consider a training session on Resource Protection Permits and open space in subdivision reviews, and adopt a remote meeting policy due to the Town Council's limited emergency declaration.

• Outer Loop Boardwalk replacement
• Tower Trail
• Great Pond update
• Spurwink Bridge and Boardwalk decking
• Remote meeting policy adoption

The Conservation Committee voted 5-0 to support three mitigation measures at the Great Pond trail, including rope and signage to close a northerly fork and removal of a branch structure on private property. It also adopted the Town Council's Remote Meeting Policy 5-0 and approved the September 9, 2021 minutes 5-0. The committee agreed to schedule a boardwalk work event for Saturday, October 23, and to hold a November training session on reviewing Resource Protection Permit applications and open space in new development. It tabled next steps on the fenced-off greenbelt trail connection at Glenden Rd.

• Approved September 9, 2021 minutes (5-0)
• Voted 5-0 to support Great Pond trail mitigation: rope and signage closing the northerly fork, removal of a branch structure on private property adjacent to the easement, and rope and signage at the north corner of the major boardwalk
• Adopted the Town Council's Remote Meeting Policy (5-0)
• Agreed to schedule a boardwalk work event for Saturday, October 23
• Agreed to hold a November training session on reviewing Resource Protection Permit applications and open space in new development
• Tabled next steps on the greenbelt trail connection at Glenden Rd after it was fenced off by abutters
• Concurred that Tower Trail surface condition was satisfactory and no additional stump removal is necessary
• Concurred with limited mowing at Maxwell Woods Trails to let areas adjacent to the trail grow wide

School Board

The Cape Elizabeth School Board will hold its regular business meeting on October 12, 2021, at 6:30 p.m. The board will consider approving an update to COVID-19 mitigation measures, accept a $24,000 grant from CEEF for a place-based education program, and review several policy changes. They will also receive reports on transportation, nutrition, and enrollment, and consider approving the school board goals for the 2021-22 school year.

• Consideration to approve an update to COVID-19 mitigation measures established at the August 16, 2021 meeting
• Acceptance of $24,000 CEEF grant for Turkey Hill Farm Place Based 7th and 8th Grade Team at CEMS
• Second reading of policy GBP – Earned Paid Leave for Non-Unionized Employees
• First reading of policies IKD – Honor Roll and JKAA – Use of Physical Restraint and Seclusion
• Notification of seniority lists for 40 staff members with years of service

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss several items, including a water bottle filling stations project and a bottle donations program. The agenda also includes updates from committee members and a recycling center update. Public comment is allowed on both agenda and non-agenda items.

• Water Bottle Filling Stations Project discussion
• Bottle Donations Program discussion
• Recycling Center Update
• Approval of September 2, 2021 draft meeting minutes

The Recycling Committee approved its September 2, 2021 draft minutes by a 7-0 roll call vote. It discussed a proposed water bottle filling station and a grant application due October 31, and agreed to suggest all potential options to the Fort Williams Park Committee. The committee agreed to dedicate its November and December meetings to reviewing Bottle Donations Program applications, and heard that paint recycling through Paint Care is now available year-round at the transfer station.

• Approved September 2, 2021 draft meeting minutes as submitted (7 Yes, 0 No)
• Agreed to suggest all potential options to the Fort Williams Park Committee for the water bottle filling station project
• Agreed to dedicate the November and December meetings to reviewing Bottle Donations Program applications
• Agreed that using the master application sheet in the formatting/layout shown would be useful for the review process

Town Council

The Cape Elizabeth Town Council is holding a workshop to continue reviewing the draft Fort Williams Park Master Plan Update 2021, discuss a fundraising request from Cape Community Arena for a proposed four-season arena at Gull Crest, and consider nominations to the Building Oversight Committee. No formal votes are expected, as this is a workshop session.

• Continued review of Draft Fort Williams Park Master Plan Update 2021
• Cape Community Arena fundraising request for proposed arena at Gull Crest
• Nominations to Building Oversight Committee for school bond referendum
• Public comment limited to 15 minutes per item, 3 minutes per person

Planning Board

The Planning Board will hold a remote workshop to discuss several land use items. Topics include wetland alterations, buffer amendments, and site plan changes for Turkey Hill Farm.

• Willow Brook culvert Resource Protection Permit for 940 sq. ft. of wetland alteration
• Maxwell Woods buffer encroachment remediation discussion
• Turkey Hill Farm site plan amendments and conditional use permit at 120 Old Ocean House Rd
• Wireless Amendments referral regarding essential services as a permitted use
• Planning Board status update on meeting logistics and training

School Board

The District Planning Committee, a stakeholder group, is meeting to review current COVID-19 data and the mitigation strategies adopted by the School Committee on 8/16/21. They will discuss whether any changes to the mitigation plan are needed and provide recommendations to the School Board. The meeting is focused on safely keeping students and staff in full-time in-person learning.

• Review of current COVID-19 data for Cape Elizabeth, Cumberland County, and state, plus vaccination rates for students (12+) and staff
• Discussion of possible changes to the adopted mitigation plan, including universal masking, pooled testing, social distancing, and symptom checklists
• Consideration of other mitigation strategies or changes to recommend to the School Committee
• Next meeting scheduled for 11/1 at 6:30 pm

School Board

The Cape Elizabeth School Board's Diversity, Equity, and Inclusion (DEI) Task Force is meeting to review an equity audit update, discuss current DEI work in each school, and brainstorm goals for the 2021-22 school year. The meeting is chaired by Superintendent Record and follows the task force's mission to improve diversity, equity, and inclusion in Cape Elizabeth Schools.

• Review of equity audit update by Jo Persad
• Discussion of current DEI focus/work in each school (PC, CEMS, CEHS)
• Brainstorming goals for the DEI Task Force for 21-22
• Review of mission and norms for the task force

Energy Committee

The Energy Committee approved its previous meeting minutes and discussed the town's solar contract, including a suggestion to send a friendly letter to Encore asking for milestone dates and what is holding things up. Richard Parker asked what options exist to exit the contract. The committee also heard an update on an EV contract that raised questions about needed wifi capabilities, and discussed having a regular section in the Cape Courier and involving students. No public attended, and the meeting adjourned at 8:30 p.m.

• Approved previous meeting minutes (all in favor)
• Adjourned at 8:30 p.m. without objection

Town Council

The Cape Elizabeth Town Council is holding a workshop to review two items ahead of an October 13 vote and public hearing: proposed amendments to Town Center affordable housing rules, and a proposed Tax Increment Financing (TIF) district for the Dunham Court project. No formal decisions will be made at this workshop; it is for council discussion and public comment.

• Proposed Town Center Affordable Housing Amendments (draft dated August 3, 2021)
• Proposed TIF for Dunham Court project, including draft Credit Enhancement Agreement with Szanton (dated 09/24/2021)
• Second Amendment Development Program draft (dated 09/24/2021)
• Public comment limited to 15 minutes total, 3 minutes per person

Zoning Board of Appeals

The Zoning Board of Appeals will meet to discuss the adoption of a Remote Participation Policy. This policy follows a Town Council Order from August 30, 2021, declaring a limited emergency.

• Adoption of a Remote Participation Policy

The Zoning Board of Appeals voted to adopt a policy allowing for remote participation in board meetings. The policy outlines procedures for members and the public to attend meetings via telephonic or video technology.

• Adopted Remote Participation Policy (6-0)

School Board

The committee will discuss the status of a $214,502.61 ARP-ESSER III grant and a request for a new position in the Business Office. Members will also address the formation of a New Building Committee and schedule a joint workshop with the Town Council.

• Status of $214,502.61 ARP-ESSER III Grant
• New Position Request for the Business Office
• New Building Committee formation
• Scheduling of joint workshop with Town Council and School Board

Town Council

The Cape Elizabeth School Department's Joint Finance Committee is meeting to discuss several financial matters, including a new building committee, a new position request for the business office, and the status of an ARP-ESSER III grant of $214,502.61. They will also set a date for a joint workshop with the Town Council and School Board ahead of budget season.

• Discussion of New Building Committee
• New Position Request for the Business Office
• Status of ARP-ESSER III Grant: $214,502.61
• Date for joint workshop with Town Council and School Board (late December/early January)

Riverside Cemetery Committee

The Riverside Cemetery Committee will review requests from individuals to purchase burial lots. The requests include a cremation lot for non-residents and two full-size lots for former residents.

• Request from Margaret Angell to purchase a cremation lot for non-resident parents
• Request from Stephen and Carol Hughes to purchase two full-size lots

The Riverside Cemetery Committee approved the May 18, 2021 minutes as written and approved Stephen & Carol Hughes' request to purchase two full-size lots, citing past residency and family buried in the cemetery. A request from Margaret Angell was removed from the agenda after she decided to buy a lot for herself and her husband instead. No members of the public attended, and the next meeting is set as needed.

• Approved May 18, 2021 minutes as written (2 yes, 0 no)
• Approved Stephen & Carol Hughes' request to purchase two full-size lots (2 yes, 0 no)
• Margaret Angell's cremation lot request removed from agenda; she will instead purchase a lot for herself and her husband

School Board

The School Board is meeting for a workshop to discuss various administrative and operational topics. Discussions include facility updates, public participation policies, and superintendent planning.

• Facilities update by Dave Bagdasarian
• Discussion of Public Participation in Board meetings (Policy BEDH)
• Discussion of Superintendent plan for inclement weather and school closings
• Discussion of Superintendent Entry Plan
• Discussion of indoor field trips

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on a major subdivision application for the Carr Woods Condominium development, which proposes 18 condominiums and a single-family lot, along with a Resource Protection Permit for wetland alteration. The board will also discuss wireless ordinance amendments referred by the Town Council and consider forwarding a request to prepare technical zoning amendments. The meeting is remote via Zoom.

• Major Subdivision Review for Carr Woods Condominium: 18 condominiums and 1 single-family lot near 10 Deep Brook Rd
• Resource Protection Permit for alteration of 11,789 sq. ft. of wetland
• Wireless Amendments to Zoning Ordinance to make essential services permitted in all districts
• Schedule public hearing for wireless amendments on October 19, 2021
• Consider forwarding request to Town Council for Technical Amendments package

The Planning Board voted 7-0 to table Andrew Carr's Carr Woods application — a Major Subdivision for 18 condominiums and one single-family lot plus a Resource Protection Permit to alter 11,789 sq. ft. of wetland at 10 Deep Brook Rd — to its regular December 21 meeting, when a public hearing will be held. The board reached consensus to hire Jim Logan to conduct a peer review, with field work this month and a written report expected by the end of October. Wireless Amendments were tabled 7-0 to an October 19 public hearing, and the board voted 7-0 to recommend the Town Council direct it to prepare a package of technical amendments.

• Approved August 17, 2021 minutes as presented (7-0)
• Approved September 7, 2021 special meeting minutes with a minor correction (7-0)
• Consensus to allow Ms. Lynch to participate in Carr Woods review despite disclosed connection
• Consensus that Mr. Gilbert had no conflict in Carr Woods review
• Consensus to hire Jim Logan for peer review of Carr Woods
• Tabled Carr Woods Major Subdivision and Resource Protection Permit application to December 21, 2021 for public hearing (7-0)
• Tabled Wireless Amendments to October 19, 2021 for public hearing (7-0)
• Recommended Town Council direct Planning Board to prepare technical amendments package (7-0)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to approve June minutes, adopt remote meeting policies, and discuss next steps for the park's master plan. Updates will be provided by Friends of Fort Williams (FOF) and the Fort Williams Park (FWP) committee. Public comment is scheduled for items on and off the agenda.

• Approval of June 17, 2021 draft minutes
• Adoption of remote meeting policies
• Master Plan next steps discussion
• FOF update
• FWP update

The committee approved a request from the NGA to host an event for 500-600 guests in July 2022. Members also agreed to replace white post and chain fencing with black powder coated fencing to match the lighthouse area.

• Approved June 17, 2021 draft minutes (4-0)
• Approved NGA event request for July 2022 (4-0)
• Approved replacement of white post and chain fencing with black powder coated fencing

Community Services Committee

The Community Services Committee is meeting to approve minutes from May, hear public comment, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is largely procedural, with no specific decisions or proposals listed.

• Approval of minutes from May 12, 2021 meeting
• CECS Updates
• Fort Williams Update

The Community Services Committee accepted the draft minutes from May 12, 2021 by a 7-0 vote. The rest of the meeting was informational: staff updates on youth, adult, senior, pool, Cape Care and Fort Williams programs, plus discussion of a proposed Cape Community Arena and a new requirement that booster groups obtain their own tax ID number. No other substantive motions or votes were recorded.

• Accepted draft minutes from May 12, 2021 (7-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on September 14, 2021, to consider approving 24 summer hires, new job descriptions for Operations Manager and ELO, and a Building Oversight Committee. They will also review policies on immunizations, administrative hiring, remote participation, and earned paid leave, along with a COVID update and enrollment numbers.

• Approve 24 summer hires including teachers, ed techs, and an Operations Manager
• Approve Operations Manager Job Description
• Approve ELO Job Description
• Approve Building Oversight Committee
• Second reading of policies JLCB (Immunizations), GCFB (Recruiting/Hiring), BED (Remote Participation)

The School Board approved the job descriptions for the Operations Manager and ELO positions, as well as the Building Oversight Committee. The board also passed second readings for policies regarding immunizations, administrative hiring, and remote meeting participation.

• Approved August 16, 2021 meeting minutes (Unanimous)
• Approved Operations Manager job description (Unanimous)
• Approved ELO job description (Unanimous)
• Approved Building Oversight Committee (Unanimous)
• Approved JLCB Immunizations policy second reading (Unanimous)
• Approved GCFB Recruiting and Hiring of Administrative Staff policy second reading (Unanimous)
• Approved BED Remote Participation at Board Meetings policy second reading (Unanimous)

Town Council

The Town Council will hold a public hearing on Town Center affordable housing amendments and consider a $2,500 grant for library eBooks. The meeting also includes the approval of the municipal election warrant for November 2, 2021.

• Public hearing for Town Center affordable housing amendments
• Approval of $2,500 American Rescue Plan Act grant for Thomas Memorial Library
• Approval of November 2, 2021 municipal election warrant
• Setting a public hearing for the Dunham Court Project TIF amendments
• Fundraising approval request for the Cape Community Arena project

The Cape Elizabeth Town Council approved previous meeting minutes, passed consent calendar items including setting a public hearing for the General Assistance Ordinance and accepting a $2,500 Maine State Library grant, and approved the November 2, 2021 municipal election warrant. The council also held an extensive public hearing on proposed Town Center Affordable Housing Amendments for the Dunham Court project, scheduling the final council vote for October 13, 2021 and a workshop for September 29, 2021. Additionally, the council referred a fundraising request from Cape Community Arena to an October 6 workshop and set a public hearing for October 13, 2021 regarding a proposed Tax Increment Financing District (TIF) for the Dunham Court project.

• Approved minutes from the August 9, 2021 meeting and August 30, 2021 special meeting (7-0)
• Approved Consent Calendar Items #128-2021, #129-2021, and #130-2021 (7-0)
• Set public hearing for General Assistance Model Ordinance and Appendices for October 13, 2021
• Accepted and appropriated a $2,500 Maine State Library ARPA grant for Thomas Memorial Library eBooks and eAudiobooks
• Approved the November 2, 2021 Municipal Election Warrant
• Referred Cape Community Arena fundraising request to an October 6, 2021 workshop (6-1, Councilor Caitlin Jordan opposed)
• Scheduled a workshop for September 29, 2021 and a final council vote for October 13, 2021 on Town Center Affordable Housing Amendments (7-0)
• Set public hearing for October 13, 2021 and workshop for September 29, 2021 on the proposed Tax Increment Financing District (TIF) for the Dunham Court project

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss Greenbelt implementation and management projects, including the Outer Loop Boardwalk replacement and Spurwink Bridge and Boardwalk decking. They will also review the upcoming September 21st Planning Board meeting. The agenda includes citizen comments and approval of August minutes.

• Outer Loop Boardwalk replacement
• Spurwink Bridge and Boardwalk decking
• Greenbelt Gazette
• Review of September 21 Planning Board meeting
• Approval of August 10, 2021 minutes

The Conservation Committee voted 7-0 to table its comment on the Carr Woods project and wait for a new plan before providing comment. It approved the August 10 minutes 4-0-3 and approved a Bicycle Coalition of Maine training event at Gull Crest on September 30 by a 6-0-1 vote. The committee also discussed Greenbelt boardwalk work and heard public comment on the Ice Arena proposal, but took no action on it.

• Approved August 10 minutes, as amended, 4-0-3 (Craig, Day, Ketcham abstain)
• Tabled Conservation Committee comment on Carr Woods until a new plan is submitted, passed 7-0
• Approved Bicycle Coalition of Maine training event at Gull Crest on September 30, 6-0-1 (Tasse abstain)

Town Council

The Cape Elizabeth Town Council is holding a workshop to review the draft Fort Williams Park Master Plan Update 2021, discuss a proposed affordable housing TIF for the Dunham Court project, and consider allowing food trucks in the Town Center District. No formal votes will be taken, as this is a workshop meeting for discussion and guidance.

• Review of Draft Fort Williams Park Master Plan Update 2021
• Affordable housing TIF request by Szanton Co. for Dunham Court project
• Proposal to amend Town Center TIF District to remove and establish new TIF on Map R-2 Lots 4-6-3 and 4-6-4
• Discussion on allowing food trucks within the Town Center District

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss site plan amendments for reusing the Spurwink School building on Scott Dyer Rd, a Town Council referral on wireless amendments to make essential services a permitted use, possible technical amendments to the Zoning Ordinance, and board logistics and training. No public speaking is available at the workshop; written comments may be submitted to the Town Planner.

• Spurwink School site plan amendments (U21-12) to reuse the building on Scott Dyer Rd
• Wireless amendments referral from Town Council to make essential services a permitted use
• Discussion of technical amendments to the Zoning Ordinance for Town Council authorization
• Planning Board status update on meeting logistics, committees, training, and post-approval processes

The Planning Board voted 7-0 to adopt the Town Council's Remote Meeting Policy as printed, allowing the board to meet remotely under the Town Council's Limited Emergency Declaration of August 30, 2021, which runs through October 15, 2021. The board agreed by consensus that the chair decides whether a meeting is held remotely, and that the September 21 meeting will be remote. Public comment from Cynthia Dill of 1227 Shore Road about Town Center Affordable Housing Amendments noticing was ruled not germane to the policy item; the board took no action on her request to review Freedom of Access Act policies.

• Adopted the Remote Meeting Policy as printed (7-0)
• Agreed by consensus that the chair decides whether a Planning Board meeting is held remotely
• Agreed by consensus to hold the September 21 meeting remotely
• Agreed to revisit the remote-meeting decision for a meeting at the end of the prior meeting
• Took no action on public comment requesting review of Freedom of Access Act (FOAA) policies

Planning Board

The Cape Elizabeth Planning Board is holding a special meeting to consider adopting a policy that would allow remote meetings. This policy is supported by the Town Council's declaration of a Limited Emergency on August 30, 2021, which is effective through October 15, 2021. The agenda also includes a public comment period, with detailed rules for how the public can participate.

• Consideration of a policy to allow remote Planning Board meetings
• Remote meeting policy tied to Town Council's Limited Emergency declared August 30, 2021, effective through October 15, 2021
• Public comment period with 3-minute speaking limit per person

The Planning Board voted 7-0 to adopt the Town Council's Remote Meeting Policy, which allows the board to meet remotely under a Limited Emergency Declaration the Town Council adopted August 30, 2021 and set to expire October 15, 2021. The board agreed by consensus that the chair decides whether a meeting is held remotely, and that the September 21 meeting will be remote. A resident raised concerns about public notice for proposed Town Center Affordable Housing amendments; the board said those comments were not germane to the remote meeting item, and the town planner said required noticing for the zoning text amendment was done properly.

• Adopted the Town Council Remote Meeting Policy as printed (7-0)
• Agreed by consensus that the chair decides whether a Planning Board meeting is held remotely
• Agreed by consensus to hold the September 21 meeting remotely
• Agreed to revisit the remote-meeting decision for a meeting at the end of the prior meeting

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss several recycling-related topics, including a water bottle filling stations project, a bottle donations program, and an update on the Recycling Center. The meeting will also include approval of the previous meeting's minutes and public comment periods.

• Water Bottle Filling Stations Project
• Bottle Donations Program
• Recycling Center Update
• Approval of August 5, 2021 draft meeting minutes
• Public comment periods for agenda and non-agenda items

The committee approved the August 5, 2021 meeting minutes. Members discussed a proposed water bottle filling station and the administration of the bottle donations program for youth groups. No other formal votes were taken.

• Approved August 5, 2021 meeting minutes (6-0)

Town Council

The School Board and Town Council will hold a combined workshop. The session includes a presentation by Colby Company Engineering.

• Presentation by Colby Company Engineering

School Board

This is a combined workshop of the Cape Elizabeth School Board and Town Council. The only listed item is a presentation by Colby Company Engineering. The agenda is otherwise procedural and contains no decisions or discussions.

• Presentation by Colby Company Engineering

Town Council

The Cape Elizabeth Town Council will hold a public hearing and consider adopting a Remote Participation Policy to allow hybrid meetings for the council, planning board, and zoning board when technology permits. They will also consider declaring a limited emergency requiring all town boards and committees to meet remotely due to rising COVID-19 infection rates and the Delta variant. The council will discuss whether hybrid meetings could be available for workshops, considering room and technology availability.

• Public hearing and consideration of a Remote Participation Policy (Item #126-2021)
• Consideration of an order declaring a limited emergency to require remote public meetings (Item #127-2021)
• Draft motion to adopt Remote Participation Policy effective immediately
• Draft order declaring limited emergency due to COVID-19 Delta variant, citing Maine daily cases rising from 22.1 to 67.1 (203.6% increase)
• Remote meetings to remain in force until emergency is amended or rescinded

The Town Council adopted a Remote Participation Policy effective immediately, allowing hybrid meetings of the council, planning board and zoning board, with remote public participation when technology is available. The council also approved an Order Declaring a Limited Emergency, effective immediately through October 15, 2021, allowing all town boards and committees to meet remotely only and strongly recommending they do so. Both votes were 5-0, with Councilors Valerie Deveraux and Caitlin Jordan absent. A resident asked about the $4M TIF valuation for a proposed affordable housing project; no action was taken on that item.

• Adopted Remote Participation Policy effective immediately (5-0)
• Approved Order Declaring a Limited Emergency through October 15, 2021 (5-0)
• Adjourned at 7:56 p.m. (5-0)

Community Services Committee

The August 25, 2021 meeting of the Cape Elizabeth Community Services Committee was canceled. The agenda would have included public comment, approval of minutes from May 12, 2021, correspondence, and updates on CECS and Ft. Williams.

• Meeting canceled
• Agenda included approval of May 12, 2021 minutes
• Agenda included CECS updates
• Agenda included Ft. Williams update

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by the Cape Elizabeth Land Trust for a Conditional Use Permit to host educational events, infrequent fundraisers, and periodic organizational meetings at 120 Old Ocean House Road. The board will also approve minutes from its July 27, 2021 meeting. No other business is scheduled.

• Conditional Use Permit request for 120 Old Ocean House Road (Map R03 Lot 20) to host educational events, infrequent fundraisers, and organizational meetings
• Request based on Zoning Ordinance Sections 19-6-1.C and 19-5-5
• Approval of minutes from July 27, 2021

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive updates on the landfill solar project, supplemental solar bid, EV charger installation, and town climate planning engagement. The agenda includes roll call, public comment, and approval of minutes, with no decisions listed.

• Landfill solar project update
• Supplemental solar bid update
• EV charger install update
• Town climate planning engagement

Planning Board

The Cape Elizabeth Planning Board will hold completeness reviews and public hearings on several subdivision amendments and resource protection permits. The largest item is a major subdivision review for an 18-condominium development at Carr Woods that would alter 11,789 sq. ft. of wetland. The board will also consider trail improvements in Robinson Woods III and two subdivision amendments.

• Carr Woods Condominium: Major Subdivision Review for 1 single-family lot and 18 condos, plus Resource Protection Permit for 11,789 sq. ft. wetland alteration near 10 Deep Brook Rd
• Robinson Woods III: Resource Protection Permit to alter up to 920 sq. ft. of wetland for trail improvements, including a 16' x 6' bridge and 52' of boardwalk off Shore Rd
• Ocean Common Subdivision Amendment: replace granite curbing with slipform concrete on Town Common Circle private road
• Sprague Corporation Lot 1-5 Subdivision Amendment: reconfigure building envelopes into one and remove boat repair facility label on Lower River Rd

The Cape Elizabeth Planning Board approved a subdivision amendment for Ocean House Common, a subdivision building envelope amendment for Sprague Corporation, and a Resource Protection Permit for trail improvements in Robinson Woods III. The Board also deemed complete and tabled the Carr Woods Major Subdivision and Resource Protection Permit application to September 21, 2021, while scheduling a site walk for September 2, 2021.

• Approved July 20, 2012 minutes (4-0)
• Approved Ocean House Common Subdivision amendment for granite curbing replacement with slipform concrete with conditions (4-0)
• Deemed complete Sprague Corporation subdivision amendment for building envelope reconfiguration (4-0)
• Approved Sprague Corporation subdivision amendment with conditions (4-0)
• Deemed complete Cape Elizabeth Land Trust Resource Protection Permit for Robinson Woods III trail improvements with 3 waivers (4-0)
• Approved Cape Elizabeth Land Trust Resource Protection Permit for Robinson Woods III trail improvements with conditions (4-0)
• Deemed complete Andrew Carr Major Subdivision and Resource Protection Permit for Carr Woods (4-0)
• Tabled Carr Woods subdivision application to September 21, 2021 meeting (4-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on August 16, 2021, at 6:30 p.m. in the Town Hall Council Chambers. The board will consider approving the District Planning Team's recommendation on COVID-19 mitigation strategies for the 2021-22 school year, receive a COVID update from the Superintendent, and hold a first reading of Policy BHD on remote participation at board meetings. The agenda also includes approval of minutes from several prior meetings and public comments on agenda items.

• Consideration to approve District Planning Team's recommendation on COVID-19 mitigation strategies for SY21-22
• COVID update from Superintendent Record
• First reading of Policy BHD – Remote Participation at Board Meetings
• Approval of minutes from June 8, June 15, June 29, and July 13, 2021 meetings
• Public comments on agenda items per policy BEDH

The board unanimously approved the District Planning Team's recommendations for Covid-19 mitigation, which include universal masking and voluntary pooled testing. The board also approved minutes from four previous meetings.

• Approved Covid-19 mitigation strategies for SY21-22 (Unanimous)
• Approved June 8, 2021 meeting minutes (Unanimous)
• Approved June 15, 2021 meeting minutes (Unanimous)
• Approved June 29, 2021 meeting minutes (Unanimous)
• Approved July 13, 2021 meeting minutes (Unanimous)

School Board

The Cape Elizabeth School Board's District Planning Committee is meeting to review COVID-19 updates and discuss mitigation measures for the upcoming school year. They will revisit pooled testing and consider options like social distancing, symptom checks, and contact tracing. The agenda is focused on operational planning rather than final decisions.

• Review updates from CDC and Dr. Shah
• Revisit discussion on Pooled Testing
• Consider social distancing measures for buses, cafeteria, classrooms
• Discuss symptom checks, contact tracing, hand sanitizer, disinfecting
• Volunteers, field trips, and SOPs

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss ongoing greenbelt projects, including the MCC Outer Loop Boardwalk, trail permitting, and Great Pond boat racks. They will also review the upcoming Planning Board meeting agenda. The meeting includes public comment periods and approval of previous minutes.

• MCC Outer Loop Boardwalk project scheduled for September 13
• Eagle Scout candidate status update (Jake Goodwin)
• Gull Crest trail relocation at tower site visit
• Great Pond Boat Racks permit reassignments status
• Review of August 17 Planning Board meeting

The Conservation Committee voted 4-0 to recommend the CELT Resource Protection Permit for trail improvements in Robinson Woods III as complete and approved. It also voted 4-0 to recommend the Carr Woods application complete, sending it to the Planning Board. Public comment raised disputes over wetland mapping, ledge estimates, and open space, but no decision was made on those issues. The committee approved its July 13 minutes 4-0.

• Approved July 13, 2021 minutes (4-0)
• Recommended CELT Resource Protection Permit for Robinson Woods III trail improvements as complete (4-0)
• Recommended CELT Resource Protection Permit for Robinson Woods III trail improvements be approved (4-0)
• Recommended Carr Woods application complete to Planning Board (4-0)

School Board

The Policy Committee is holding a special meeting to review remote participation at board meetings. This review is in response to state legislation regarding 1 MRSA § 403-B.

• Review of BHD - Remote Participation at Board Meetings
• Discussion of Drummond-Woodsum guidance on remote participation

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on a planning board recommendation to amend the zoning ordinance to increase the allowable footprint of high tunnel/greenhouse agricultural buildings from 2,000 to 3,000 sq ft, requested by the William H. Jordan Farm. The council will also consider several financial items, including carrying forward $470,002 from FY 2021 to FY 2022, accepting a $12,325 police grant, and setting a public hearing for affordable housing and TIF amendments.

• Public hearing and vote on zoning amendment to increase high tunnel/greenhouse building footprint from 2,000 to 3,000 sq ft (Item #112-2021)
• Approve $470,002 carry forward from FY 2021 to FY 2022 budget, including $311,287 General Fund and $158,600 Fort Williams Park CIP (Item #115-2021)
• Accept $12,325 police department grant from Maine Dept. of Public Safety for COVID-related costs (Item #114-2021)
• Set public hearing for Town Center Affordable Housing amendments (Item #121-2021) and TIF district amendment for Dunham Court (Item #122-2021)
• Consider 5G wireless amendments and WIMA study recommendation from Ordinance Committee (Item #123-2021)

The Town Council set a public hearing for Sept. 13 on Town Center Affordable Housing amendments, and referred a related TIF district change to workshop. It approved a zoning change increasing high tunnel/greenhouse size from 2,000 to 3,000 sq. ft., renewed a liquor license for The Well at Jordan's Farm, and approved a $470,002 carry-forward of FY 2021 funds into FY 2022. The council also approved naming dozens of local water bodies and streams, and authorized an RFP for a wireless infrastructure study.

• Approved high tunnel/greenhouse size increase from 2,000 to 3,000 sq. ft. (5-0, 2 abstentions)
• Approved renewal of malt liquor, wine and spirits license for The Well at Jordan's Farm (6-0, 1 abstention)
• Approved $470,002 carry-forward from FY 2021 to FY 2022 budget (7-0)
• Approved FY 2021 CIP budget adjustments and $88,693.32 supplemental appropriation (7-0)
• Approved naming of significant unnamed water bodies and streams (7-0)
• Set Sept. 13 public hearing on Town Center Affordable Housing amendments (6-1)
• Referred Town Center TIF district amendment to workshop (7-0)
• Authorized RFP for Wireless Infrastructure Market Augmentation study (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve the July 1, 2021 draft minutes, hear public comment, and discuss the Water Bottle Filling Stations Project. The agenda also includes committee member updates, a Recycling Center update, and other business. This is a regular business meeting with no major policy decisions listed.

• Approval of July 1, 2021 draft meeting minutes
• Water Bottle Filling Stations Project discussion
• Recycling Center update
• Public comment periods for items on and off the agenda

The committee approved the July 1, 2021 meeting minutes. Members discussed a proposed water bottle filling station grant and the bottle donations program, but no formal votes were taken on those items.

• Approved July 1, 2021 meeting minutes (6-0)

School Board

The District Planning Committee met to discuss COVID-19 mitigation strategies for the 2021-22 school year. They reviewed current data on the Delta variant and guidance from the CDC and Maine CDC. The committee recommends universal masking indoors for all students and staff, and is considering a voluntary pooled testing program. These recommendations will be presented to the School Board on August 16, 2021.

• Recommendation for universal masking indoors for all people in all schools regardless of vaccination status
• Discussion of voluntary pooled PCR testing for K-12, with medical professionals recommending participation
• Review of CDC guidance on 3 feet social distancing in classrooms
• Discussion of mask requirements on school transportation (federal mandate)
• Plan to collect staff vaccination data and report to community

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss two items: future options for a community outdoor ice skating rink and proposed Town Center Affordable Housing amendments. No formal votes will be taken, but the council may give guidance. A public hearing on the housing amendments is scheduled for September 13.

• Community ice skating rink: discussion of future options
• Town Center Affordable Housing amendments: four changes to height, density, building footprint, and commercial space requirements
• Public hearing on housing amendments scheduled for September 13
• Staff from police, fire, code enforcement, and planning available to answer questions

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive updates on the landfill solar project, supplemental solar bid, EV charger installation, and town climate planning engagement. The agenda includes roll call, public comment, and approval of minutes, with no votes or decisions specified.

• Landfill solar project update
• Supplemental solar bid update
• EV charger install update
• Town climate planning engagement

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two applications to enlarge nonconforming single-family dwellings. The board will also approve minutes from its June 22 meeting. No other business is scheduled.

• Request by Suzanne Van Wye to enlarge nonconforming dwelling at 49 Wells Road (Map U58 Lot 33)
• Request by Neil Martelle & Sara Hirshon to enlarge nonconforming dwelling at 22 Pilot Point Road (Map U12 Lot 100)
• Both requests cite Section 19-4-3.B.4 of the Zoning Ordinance

The Zoning Board of Appeals approved requests to enlarge nonconforming single-family dwellings at 49 Wells Road and 22 Pilot Point Road. Both projects were found to meet setback requirements to the greatest practical extent under the town's zoning ordinance.

• Approved 49 Wells Road home expansion (6-0)
• Approved Findings of Fact for 49 Wells Road (6-0)
• Approved 22 Pilot Point Road home expansion (6-0)
• Approved Findings of Fact for 22 Pilot Point Road (6-0)
• Approved June 22, 2021 meeting minutes (6-0)

Planning Board

The Cape Elizabeth Planning Board will consider a site plan amendment for 287 Ocean House Rd and a Resource Protection Permit for trail boardwalks. The board will also approve minutes from the previous meeting and take public comment.

• 287 Ocean House Rd site plan amendment to delete finish paving coat, revise outdoor storage, expand outdoor display hours
• Resource Protection Permit to alter 3,186 sq. ft. of RP1 and RP2 wetland for boardwalk on town trails at Gull Crest, Cross Hill, Winnick Woods, Stonegate
• Approval of June 15, 2021 meeting minutes
• Public comment period

The Planning Board approved amendments to the previously approved site plan for 287 Ocean House Rd (Yam Yams LLC), allowing changes to outdoor storage and display and eliminating a finish pavement coat, with conditions. The vote was 4-3, with Bodenski, Palmer, and Sahrbeck opposed. The board also approved a Resource Protection Permit for the Town of Cape Elizabeth to alter 3,180 sq. ft. of RP1 and RP2 wetland for boardwalks on town trails at Gull Crest, Cross Hill, Winnick Woods, and Stonegate, 7-0, after granting waivers on plan details. The board approved the June 15 minutes 7-0 and adjourned at 8:10 p.m.

• Approved site plan amendment for 287 Ocean House Rd (Yam Yams LLC) to alter outdoor storage/display and eliminate finish pavement coat, with conditions (4-3; Bodenski, Palmer, Sahrbeck opposed)
• Approved Resource Protection Permit for Town of Cape Elizabeth to alter 3,180 sq. ft. of RP1/RP2 wetland for boardwalks at Gull Crest, Cross Hill, Winnick Woods, and Stonegate (7-0)
• Granted waivers for the boardwalk permit from site plan scale, 1-ft contours, high intensity soil survey, water flow arrows, and stormwater runoff plan (7-0)
• Approved June 15 minutes as presented (7-0)
• Adjourned at 8:10 p.m. (7-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review proposed wireless amendments, along with approving minutes from the previous meeting and hearing public comment. The agenda is largely procedural, with the wireless amendments being the only substantive item for discussion.

• Review of wireless amendments
• Approval of June 23, 2021 minutes
• Public comment periods

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss Greenbelt implementation and management projects, including trail work and an Eagle Scout candidate's status. They will also review the upcoming July 20th Planning Board meeting agenda. The meeting includes citizen comments and approval of June minutes.

• Greenbelt trail permitting status
• MCC application for Gull Crest improvements due September 13
• Gull Crest trail relocation at tower site visit
• Review of July 20 Planning Board meeting
• Greenbelt Gazette update

The Conservation Committee voted 4-0-1 (Tasse abstained) to deny permission for the Tour de Cape event proposed for August 7, citing the need for more information from the applicant and the next meeting falling after the event date. It approved a mountain bike skills clinic for August 3 and 5 (4-0-1, Tasse abstained), authorized up to $1,300 for Town Farm boardwalk materials (5-0), and authorized motorized equipment for the September 13 Gull Crest trail work (5-0). The committee also voted 5-0 to recommend the Town Trails Resource Protection Permit application as complete and to recommend the Planning Board issue the permit, and voted 5-0 to table further discussion of an overall invasives program until December.

• Denied permission for Tour de Cape event on August 7 (4-0-1, Tasse abstained)
• Approved mountain bike skills clinic at Gull Crest on August 3 and 5, limited to 6 attendees (4-0-1, Tasse abstained)
• Authorized up to $1,300 for Town Farm boardwalk materials (5-0)
• Authorized motorized equipment for transporting materials on Gull Crest for September 13 trail work (5-0)
• Approved public participation effort with $100 Hannaford gift card for winning neighborhood/community group
• Approved cutting up existing boardwalk and asking volunteers to walk out old boardwalk
• Voted to recommend Town Trails Resource Protection Permit application as complete (5-0)
• Voted to recommend Planning Board issue the Resource Protection Permit (5-0)

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving an order for Apple Financial Services related to the MLTI grant, with the grant covering $133,110 and future budget lines of $66,349.25 for two consecutive years, totaling $265,808.50. The board will also consider entering executive session to discuss a personnel item, and then adjourn.

• Approval of Apple Financial Services order for MLTI grant, total $265,808.50
• Executive session for personnel discussion under 1 M.R.S.A. §405 (6)(A)

The Cape Elizabeth School Board voted unanimously to approve an order for Apple Financial Services for the MLTI Grant, funded partially by a grant and future budget lines. The board also voted to enter an executive session to discuss a personnel item and approved a one-year sabbatical for Angela Schipani for the 2021-2022 school year.

• Approved Apple Financial Services order for MLTI Grant with $133,110 covered by the grant and $66,349.25 for two consecutive years from future budget lines (Unanimous)
• Entered into Executive Session pursuant to 1 M.R.S.A. §405 (6)(A) to discuss a personnel item (Unanimous)
• Approved a one-year sabbatical for Angela Schipani for the 21-22 School Year (Unanimous)

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on establishing a 7-member Diversity, Equity and Inclusion Committee. The council will also consider several purchases, including a new fire truck and a backhoe, and discuss items like affordable housing and food trucks.

• Public hearing and vote to establish a 7-member Diversity, Equity and Inclusion Committee
• Award $630,000 bid to Greenwood Emergency Vehicles for a new fire pumper
• Award $108,900 bid to Milton Cat for a Caterpillar 420 backhoe/loader
• Approve liquor license renewal for The Good Table at 527 Ocean House Road
• Discuss Town Center Affordable Housing Amendments and food trucks in Town Center District

The Town Council voted 7-0 to establish a seven-member standing Diversity, Equity and Inclusion Committee, following a public hearing where residents spoke both for and against. The council also approved a $630,000 pumper for the Fire Department and a $108,900 backhoe/loader for Public Works, and approved amended Thomas Memorial Library policies. It set a September 13 public hearing on Town Center affordable housing amendments and referred several items to workshop, including food trucks and remote participation for board members.

• Approved establishing a 7-member Diversity, Equity and Inclusion Committee (7-0)
• Approved $630,000 bid to Greenwood Emergency Vehicles for a new Fire Department pumper (7-0)
• Approved $108,900 bid to Milton Cat for a Caterpillar 420 backhoe/loader (7-0)
• Approved renewal of malt liquor, wine, and spirits license for Good Table, Inc. at 527 Ocean House Road (7-0)
• Approved amended Thomas Memorial Library policies, effective immediately (7-0)
• Set public hearing for Sept 13, 2021 on Town Center affordable housing amendments (7-0)
• Referred to workshop a Housing Diversity Study and possible affordable housing task force (7-0)
• Set public hearing for Aug 9, 2021 on increasing high tunnel/greenhouse building size from 2,000 to 3,000 sq ft (5-0, 2 abstentions)

Town Council

The Cape Elizabeth Town Council will hold a workshop to continue reviewing recommended amendments to Thomas Memorial Library policies, including the General Use, Food & Beverage, Computer Use and Internet, and Safe Child & Vulnerable Adults policies. The discussion follows a June 7 workshop and a June 14 vote to continue the review, with particular attention to the unattended child policy. No formal decisions will be made at this workshop, as it is for council dialogue and public comment only.

• Review of Thomas Memorial Library policy amendments
• Focus on unattended child policy
• Public comment limited to 15 minutes, 3 minutes per person
• Discussion of after-school library use

Recycling Committee

The Cape Elizabeth Recycling Committee is holding a regular meeting to approve the June 3, 2021 draft minutes, receive updates from members, and discuss a Recycling Center update. Public comment is scheduled for items not on the agenda and later for agenda items. The meeting is largely procedural with no major decisions or proposals listed.

• Approval of June 3, 2021 draft meeting minutes
• Recycling Center update
• Public comment periods for non-agenda and agenda items

The committee approved the minutes from their previous meeting and discussed updates regarding the bottle shed donation program and the Recycling Center. No other formal votes were taken during the meeting.

• Approved June 3, 2021 meeting minutes (5-0)

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving three collective bargaining agreements with the Cape Elizabeth Education Association. These agreements cover Educational Technicians II and III, Bus Drivers, Custodians, Food Service, Maintenance Mechanics, Administrative Support Personnel, and Educational Technicians I. The board will also hear public comments on agenda items.

• Approval of collective bargaining agreement for Educational Technicians II and III
• Approval of collective bargaining agreement for Bus Drivers, Custodians, Food Service, and Maintenance Mechanics
• Approval of collective bargaining agreement for Administrative Support Personnel and Educational Technicians I

The Cape Elizabeth School Board held a special business meeting via Zoom on June 29, 2021. The Board approved collective bargaining agreements between the CESB and the Cape Elizabeth Education Association for three bargaining units for 2021-2022: Educational Technicians II and III; Bus Drivers, Custodians, Food Service, and Maintenance Mechanic; and Administrative Support Personnel and Educational Technicians I. The Board also approved Troy Patterson for the Director of Educational Technology position. All recorded votes were unanimous, and the meeting was then adjourned.

• Approved 2021-2022 collective bargaining agreement for Educational Technicians II and III (unanimous)
• Approved 2021-2022 collective bargaining agreement for Bus Drivers, Custodians, Food Service, and Maintenance Mechanic (unanimous)
• Approved 2021-2022 collective bargaining agreement for Administrative Support Personnel and Educational Technicians I (unanimous)
• Approved Troy Patterson as Director of Educational Technology (unanimous)
• Voted to adjourn (unanimous)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet via Zoom to discuss routine business, including approving minutes, receiving the Library Director's report, and reviewing a policy update ahead of a Council workshop. The committee will also consider its mission, vision, and values statement and set its meeting schedule. The agenda is largely procedural with no major decisions or financial items listed.

• Approval of minutes from 4/29/21 meeting
• Library Director's Report
• Policy Update and Upcoming Council Workshop
• Mission, Vision, and Values Statement
• Meeting Schedule

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet remotely via Zoom to discuss and potentially act on wireless amendments. The agenda includes approval of prior minutes, public comment periods, and discussion of the wireless amendments. No other substantive items are listed.

• Review of June 9, 2021 meeting minutes
• Discussion of wireless amendments
• Public comment periods for agenda and non-agenda items

The Ordinance Committee voted 3-0 to recommend fiber optic wireless amendments to the Town Council, agreeing on parameters for 5G antenna attachments to utility poles. The committee also approved the minutes of the June 9, 2021 meeting 3-0. Public comment focused on a recent beach parking ordinance change at Kettle Cove, with residents questioning the decision and the process to revoke it. The committee agreed to send ready portions of the wireless ordinance to the Town Council and notify them that more work is in progress.

• Approved minutes of June 9, 2021 meeting (3-0)
• Voted 3-0 to recommend fiber optic wireless amendments to Town Council
• Agreed to allow 5G antenna attachments on existing utility poles without town review if they do not extend pole height more than 10 feet, have pole owner permission, and structural integrity is confirmed
• Agreed that Town Council review should be required for a control box placed on the ground in the right-of-way
• Agreed that cabling associated with pole equipment should be allowed
• Agreed to send ready portions of the wireless ordinance to Town Council and notify them that more is in the works

Town Council

The Cape Elizabeth Town Council will consider approving a collective bargaining agreement with Teamster Local Union No. 340 for Public Works employees, covering July 1, 2021 to June 30, 2024. The town manager recommends approval. Public comment is allowed before the vote.

• Collective bargaining agreement with Teamster Local Union No. 340 for Public Works employees, effective July 1, 2021 to June 30, 2024

The Town Council voted 7-0 to approve a collective bargaining agreement with Teamsters Local Union No. 340 covering the Public Works Department for July 1, 2021 through June 30, 2024. The contract sets 2% wage scale increases effective July 1 in 2021, 2022, and 2023, and covers wages, overtime, health insurance, retirement, vacation, sick leave, and other working conditions. The council also voted 7-0 to suspend its rules so new items could be taken up after 10:00 p.m., then adjourned at 10:24 p.m. No citizens spoke during the discussion periods.

• Approved collective bargaining agreement with Teamsters Local Union No. 340 for Public Works, July 1, 2021 – June 30, 2024 (7-0)
• Suspended Town Council Rules to allow new items after 10:00 p.m. (7-0)
• Adjourned at 10:24 p.m. (7-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a virtual meeting to hear several requests regarding property modifications. These include requests to enlarge nonconforming single-family dwellings and a request to relocate a garage.

• Enlargement of nonconforming dwelling at 2 Waverly Road
• Variance to reconstruct and relocate a garage at 6 Crescent View Avenue
• Enlargement of nonconforming dwelling at 3 Roundabout Lane
• Replacement of a garage with a shed at 16 State Avenue

The Cape Elizabeth Board of Zoning Appeals approved four requests on June 22, 2021, each by a 6-0 roll call vote. The board approved expansions of nonconforming homes at 2 Waverly Road and 3 Roundabout Lane, a variance to relocate a garage at 6 Crescent View Avenue, and replacement of a garage with a shed at 16 State Avenue. It also approved the related findings of fact for each case. No old business or communications were recorded.

• Approved expansion of nonconforming house at 2 Waverly Road (6-0)
• Approved variance to relocate garage at 6 Crescent View Avenue (6-0)
• Approved enlargement of nonconforming house at 3 Roundabout Lane (6-0)
• Approved replacing garage with shed at 16 State Avenue (6-0)
• Approved minutes of April 27, 2021 meeting (6-0)

Town Council

The Town Council is holding a workshop for continued discussion regarding proposed Town Center affordable housing amendments. Jeff Levine of Levine Planning Strategies LLC will present information during the session. No formal votes or decisions can be made during this workshop meeting.

• Continued review of Town Center Affordable Housing Amendments
• Presentation by Jeff Levine, Levine Planning Strategies LLC

Energy Committee

The committee is continuing discussions regarding opportunities for town engagement. Members also discussed potential changes to the committee's structure and methods for reporting progress to the public and Town Council.

• Continued discussion on town engagement opportunities
• Discussion regarding the creation of a progress summary for the Town Council and Cape Courier
• Discussion on the possibility of transitioning to a sustainability committee model
• Discussion regarding calculating the town's carbon footprint

The committee approved the minutes from the May meeting. Members discussed a state bill regarding solar projects and proposed creating a list of priorities for community input and Town Council review.

• Approved May meeting minutes

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting, primarily to receive updates on the park's master plan, the Friends of Fort Williams (FOF), and park operations. The agenda includes approval of prior meeting minutes and two public comment periods, but no specific decisions or proposals are listed.

• Approval of May 13 and May 27 draft minutes
• Master Plan Update and Town Council Update
• FOF (Friends of Fort Williams) Update
• FWP (Fort Williams Park) Update
• Town Council Meeting Coverage Assignment and Liaison Update

The committee approved the minutes from May 13 and May 27. Members discussed a proposed birdhouse donation, updates to the Master Plan, and upcoming hillside work.

• Approved May 13 & May 27 draft minutes (4-0)

School Board

The Cape Elizabeth Town Council and School Board are holding a joint workshop to discuss long-range planning, including existing debt service, anticipated debt retirement, and future municipal and school capital projects. This is a discussion session with no votes or decisions scheduled.

• Discussion on existing debt service and anticipated debt retirement
• Anticipated municipal capital projects
• Anticipated school capital projects

School Board

The Cape Elizabeth School Board is holding an emergency business meeting to consider authorizing the superintendent to execute a municipal lease purchase agreement with Apple, Inc. or a leasing company for $59,695 at 0.00% interest. The agenda includes only this item and adjournment, making it a single-purpose meeting.

• Authorize superintendent to execute lease purchase agreement with Apple, Inc. for $59,695 at 0.00% interest

The Cape Elizabeth School Board authorized a municipal lease purchase agreement with Apple, Inc. or a leasing company for $59,695 at a 0.00% interest rate to fund 100 iPads for 9th graders. The board also voted to adjourn the emergency business meeting.

• Authorized a $59,695 lease purchase agreement with Apple, Inc. or a leasing company for 100 iPads at 0.00% interest (Unanimous)
• Adjourned the meeting (Unanimous)

Town Council

The Cape Elizabeth Town Council and School Board are holding a joint workshop to discuss long-range planning. The agenda includes reviewing existing debt service and anticipated debt retirement, as well as anticipated municipal and school capital projects. This is a discussion session, with no formal votes or decisions scheduled.

• Discussion on existing debt service and anticipated debt retirement
• Anticipated municipal capital projects
• Anticipated school capital projects

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on three items: a Resource Protection Permit for a 1,100 sq. ft. boardwalk on Town Farm Trail, a site plan amendment for 287 Ocean House Rd to remove the finish paving coat and revise outdoor storage/display hours, and an amendment to increase the size of agricultural buildings exempt from site plan review from 2,000 to 3,000 sq. ft. The meeting will be conducted remotely via Zoom due to COVID-19.

• Public hearing: Town Farm Trail Resource Protection Permit for 1,100 sq. ft. boardwalk
• Public hearing: 287 Ocean House Rd site plan amendment to delete finish paving coat, revise outdoor storage, expand outdoor display hours
• Public hearing: Agricultural amendments to increase exempt building size from 2,000 to 3,000 sq. ft.
• Approval of minutes from May 18, 2021 and June 1, 2021 workshop

The Planning Board approved a Resource Protection Permit for 1,100 sq. ft. of boardwalk on the Town Farm Trail (7-0) and voted 4-2 to recommend to the Town Council an amendment raising the size cap for agricultural buildings exempt from site plan review from 2,000 to 3,000 sq. ft. A request to amend the approved site plan at 287 Ocean House Rd — to drop the finish paving coat and change outdoor storage and display hours — was tabled 7-0 to the July 20, 2021 meeting. The board also approved amended minutes of its May 18 and June 1 meetings.

• Approved Resource Protection Permit for 1,100 sq. ft. boardwalk on Town Farm Trail (7-0)
• Tabled 287 Ocean House Rd site plan amendment to July 20, 2021 (7-0)
• Recommended agricultural amendment raising site plan exemption cap from 2,000 to 3,000 sq. ft. to Town Council (4-2)
• Approved amended May 18, 2021 minutes (6-0, one abstain)
• Approved amended June 1, 2021 workshop minutes (7-0)
• Adjourned unanimously at 8:45 p.m.

Town Council

The Cape Elizabeth Town Council will consider several items, including short-term financing of $300,000 for the Pond Cove/Middle School concept design, approval of a police collective bargaining agreement, and amendments to Town Center affordable housing rules. The council will also hear a presentation on the Town Center traffic study and receive recommendations on library policies and a new Diversity, Equity and Inclusion Committee.

• Short-term borrowing of $300,000 for school concept project
• Collective bargaining agreement with Cape Elizabeth Police Benevolent Association (July 1, 2021 - June 30, 2024)
• Town Center Affordable Housing Amendments from Ordinance Committee
• Fort Williams Park Master Plan Update recommendations overview
• Acceptance of $867.10 Ed MacDonald Safety Enhancement Grant for Public Works

The Town Council approved a collective bargaining agreement with the Cape Elizabeth Police Benevolent Association covering July 1, 2021 through June 30, 2024, and separately approved changes to the police officers' MainePERS retirement plan, both on 7-0 votes. The council also approved $300,000 in short-term borrowing for the School Department's School Concept Project and accepted an $867.10 safety grant for the Public Works Department. A vote on amended Thomas Memorial Library policies was tabled to July 12, 2021, and recommendations on town center affordable housing and the Fort Williams Park Master Plan were referred to future workshops rather than decided.

• Approved collective bargaining agreement with Cape Elizabeth Police Benevolent Association, July 1, 2021–June 30, 2024 (7-0)
• Approved MainePERS plan change for police to Special Plan 3C effective July 1, 2021, future service only (7-0)
• Approved $300,000 short-term financing for School Department School Concept Project (part of consent calendar, 7-0)
• Accepted $867.10 Ed MacDonald Safety Enhancement Grant for Public Works 'dump loks' (part of consent calendar, 7-0)
• Approved amended Purchasing Procedure policy and new policy on distribution/review of town policies, next review June 14, 2026 (part of consent calendar, 7-0)
• Tabled amended Thomas Memorial Library policies to July 12, 2021 (6-1, Councilor Deveraux opposed)
• Set public hearing and vote for July 12, 2021 on establishing a 7-member Diversity, Equity and Inclusion Committee (7-0)
• Referred town center affordable housing amendments to a June 22, 2021 workshop (7-0); referred Fort Williams Park Master Plan recommendations to a future workshop (7-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet remotely via Zoom to review minutes, take public comment, and discuss two main items: whether to continue providing meeting materials digitally while reducing mailed copies, and proposed wireless amendments related to Next Generation Local Zoning Authority. The committee will also set a date for the next meeting.

• Discussion on reducing mailed meeting materials to agenda and draft amendments only
• Wireless amendments with background materials on Next Generation Local Zoning Authority
• Public comment periods for agenda and non-agenda topics
• Approval of minutes from May 19, 2021 meeting

The Ordinance Committee approved the May 19, 2021 meeting minutes and discussed proposed zoning amendments to accommodate Otelco's broadband expansion and future 5G infrastructure. The committee reached a consensus to pursue a building permit approach with performance standards and to make essential services a permitted use across zoning districts, directing staff to research sample standards. No final ordinance changes were enacted at this meeting.

• Approved May 19, 2021 meeting minutes (2-0)
• Agreed on format for meeting materials: agenda and ordinance drafts in paper, all other materials digital
• Reached consensus to pursue building permits with performance standards for wireless infrastructure
• Reached consensus to add essential services as a permitted use in the Town Center and other zoning districts

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting via Zoom to discuss and potentially act on greenbelt management projects, including trail improvements, invasive plant management, and Eagle Scout candidate statuses. They will also review a tax-foreclosed property and the upcoming Planning Board meeting. Public comments are limited to 15 minutes for non-agenda items.

• Greenbelt projects: Cross Hill little library, Blueberry Ridge invasive plant management, Town Farm Trail improvements, permitting for Cross Hill, Winnick Woods, Stonegate, Gull Crest
• Tax foreclosed property review U1-77
• Planning Board review for June 15 meeting
• Eagle Scout candidates Jacob Liess and Jake Goodwin status
• MCC application for Gull Crest improvements due September 13

The Cape Elizabeth Conservation Committee voted 5-0 to recommend that the Planning Board issue a Resource Protection Permit for the Town Farm Trail, part of town-wide greenbelt trail improvements. It also approved 5-0 a 'free little library' on a post at the Cross Hill green and voted 5-0 that a 0.12-acre tax-acquired lot on Cliff Ave is not valuable to the greenbelt, with any sale proceeds going to the Land Acquisition Fund. The committee approved its May 11 minutes 4-0-1 and heard a proposal for invasive plant removal at Blueberry Ridge, which will return with a process for review.

• Recommended Planning Board issue Resource Protection Permit for Town Farm Trail (5-0)
• Approved 'free little library' on a post at Cross Hill green (5-0)
• Found 0.12-acre tax-acquired lot on Cliff Ave not valuable to greenbelt; sale proceeds to Land Acquisition Fund (5-0)
• Approved May 11, 2021 minutes (4-0-1 abstention)
• Selected Corinne Ketcham as Acting Chair by consensus
• Expressed consensus support for Blueberry Ridge invasive removal process to return for review

School Board

The School Board will meet to consider several personnel appointments, including coaching nominations and new staff hires. The agenda also includes updates on COVID-19, enrollment numbers, and the FY22 budget.

• Approval of Fall 2021 coaching nominations for CEHS
• Consideration of personnel contracts for Joe Forsyth and Joe Wagner
• Consideration of Lance Belanger for Middle School PE Teacher
• Consideration of Michelle McClellan for Assistant Superintendent
• Approval of the Fall Return to School Plan

The Board approved the Fall Return to School Plan and several administrative and teaching appointments. It also authorized the Superintendent to hire non-administrative personnel over the summer and approved various coaching nominations for Fall 2021.

• Approved Fall Return to School Plan (Unanimous)
• Approved Michelle McClellan as Assistant Superintendent (Unanimous)
• Approved David Bagdasarian as Director of Facilities (Unanimous)
• Approved Lance Belanger as Middle School PE Teacher (Unanimous)
• Approved 15 coaching nominations for Fall 2021 (Unanimous)
• Approved changing Transportation Supervisor title to Director of Transportation (Unanimous)
• Granted Superintendent authority to hire non-administrative personnel during summer (Unanimous)
• Approved 2-year leave of absence for Jonathan Werner (Unanimous)

Town Council

The Cape Elizabeth Town Council holds a workshop to discuss recommended amendments to the purchasing policy, proposed changes to Thomas Memorial Library policies, and a review of the zoning ordinance on short-cut roads. The council will also discuss nominations for the Ralph Gould Award and later enter executive session on collective bargaining agreements. No formal votes are expected during the workshop except procedural motions.

• Amendments to purchasing policy and new policy for regular policy review
• Proposed library policy changes: General Use, Food & Beverage, Computer Use/Internet, Safe Child & Vulnerable Adults
• Review of zoning ordinance on short-cut roads, following 2006 voter-approved amendment
• Discussion of Ralph T. Gould Award nominations for outstanding community service
• Executive session on collective bargaining agreements

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider entering executive session to receive an update from the town manager on ongoing collective bargaining negotiations with the Police Benevolent Association and Teamster Local Union #340 (Public Works). Draft contracts are expected to be considered at the June 14 regular meeting; both contracts expire June 30, 2021. The agenda also includes public comment periods for items not on the agenda.

• Motion to enter executive session for collective bargaining update (Item #90-2021)
• Negotiations with Cape Elizabeth Police Benevolent Association
• Negotiations with Teamster Local Union #340 (Public Works)
• Contracts expire June 30, 2021
• Draft contracts anticipated at June 14 regular meeting

The Cape Elizabeth Town Council met in a special Zoom session on June 7, 2021. The council voted 6-0 to enter executive session at 9:14 p.m. to receive an update from the town manager on collective bargaining negotiations with the Cape Elizabeth Police Benevolent Association and Teamsters Local Union #340 representing public works employees. The council exited executive session and re-entered public session at 9:39 p.m. by a 6-0 vote, then adjourned at 9:39 p.m. by a 6-0 vote. No other substantive decisions were made; Councilor Caitlin Jordan was absent.

• Entered executive session on collective bargaining update (6-0)
• Exited executive session and re-entered public session (6-0)
• Adjourned the meeting (6-0)

Recycling Committee

The Cape Elizabeth Recycling Committee will meet virtually to discuss several ongoing initiatives. The agenda includes updates on the Bottle Donations Program and the Water Bottle Filling Station Project.

• Bottle Donations Program updates
• Water Bottle Filling Station Project updates
• Recycling Center update

The Recycling Committee approved its May 6, 2021 minutes by a 6-0 roll call vote. The committee agreed to keep the Bottle Donations Program limited to youth groups at this time, after staff said the program was historically designed for youth groups and that changing it would need Town Council support. It also discussed, without deciding, a water bottle filling station project at Fort Williams Park and a possible paint recycling program through Paint Care. No members of the public attended.

• Approved May 6, 2021 draft meeting minutes (6 Yes, 0 No)
• Agreed to keep Bottle Donations Program applicants limited to youth groups at this time
• Agreed future steps on water filling station: layout/siting research, cost estimate, continue talks with Fort Williams Park committee, begin grant application
• Agreed to continue monitoring EPR legislation progress

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss several items, including Resource Protection Permits for trail improvements by the Cape Elizabeth Land Trust, a presentation on how projects affect the town's energy use and carbon footprint, and a proposed amendment to increase the size of agricultural buildings exempt from site plan review from 2,000 to 3,000 square feet. The board will also review meeting logistics and post-approval processes. Public comment is limited to written submissions.

• Discussion of Resource Protection Permits for trail improvements at 498 Spurwink Ave (R6-3) and Robinson Woods Shore Rd (R2-1)
• Energy Committee presentation on project impacts on energy use and carbon footprint
• Proposed amendment to Site Plan Regulations (Sec. 19-9) to raise agricultural building size threshold from 2,000 to 3,000 sq. ft.
• Status update on meeting logistics, committee work, training, and post-approval processes

Energy Committee

The Energy Committee will meet via Zoom to discuss ongoing town and community engagement opportunities. The committee will also receive updates on current projects.

• Ongoing town engagement opportunities
• Community engagement opportunities
• Updates on current projects

The Energy Committee approved its April meeting minutes and discussed creating a six-month to one-year progress summary for the Town Council and Cape Courier. Members also talked about how neighboring towns are forming sustainability committees and suggested calculating the town's carbon footprint. No other formal decisions were made; the meeting adjourned at 8:40 p.m.

• Approved April meeting minutes (all in favor)
• Adjourned at 8:40 p.m. without objection

Thomas Memorial Library Committee

The Thomas Memorial Library Committee voted to recommend four policies to the Town Council, including a new Safe Child and Vulnerable Adults Policy, and approved withdrawing from the Maine Shared Collections Cooperative. The committee also discussed a proposal for a shade canopy for outdoor library spaces. The meeting was held remotely via Zoom due to COVID-19.

• Recommended Safe Child and Vulnerable Adults Policy, General Use Policy, Food & Beverage Policy, and Computer and Internet Use Policy to Town Council
• Approved withdrawal from Maine Shared Collections Cooperative as soon as possible
• Requested proposal from Trasformit for a shade canopy for outdoor library spaces
• Library Director's report: 1,399 curbside appointments and 4,117 total circulation in March 2021
• Target reopening date of June 1, 2021, pending CDC guidelines

Fort Williams Park Committee

The Fort Williams Park Committee is holding a remote workshop to discuss master plan recommendations for the park. Public comment is limited to agenda items and requires committee approval during the workshop. The next Town Council workshop is scheduled for June 7, 2021.

• Master Plan Recommendations Discussion
• Public comment opportunity for agenda items
• Next Town Council workshop on June 7, 2021

The Fort Williams Park Committee held a workshop where Richardson & Associates presented master plan concepts for the park's future. The committee discussed the presentation and offered feedback, but no formal decisions were made on the plan itself. The only action taken was preliminary approval for a fundraising walk by SafeBAE, contingent on a time change to 9:00 am and agreement from staff. The meeting adjourned with a planned town council presentation on June 14.

• Gave preliminary approval for a SafeBAE fundraising walk on a Sunday afternoon, if changed to 9:00 am and staff agree

School Board

The Cape Elizabeth School Board is holding a workshop to receive a presentation on the Diversity, Equity, and Inclusion Task Force's 2020-2021 report. No decisions are listed on the agenda; the item is for discussion and information.

• Presentation of Diversity, Equity, and Inclusion Task Force 2020-2021 Report

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet remotely via Zoom to review proposed amendments to the CEDEIC (Community and Economic Development, Equity, Inclusion, and Climate) committee and Town Center Affordable Housing. The agenda includes public comment periods and approval of prior meeting minutes. No final decisions are listed; items are under discussion.

• Review of CEDEIC Committee amendments
• Review of Town Center Affordable Housing Amendments
• Public comment periods (two sessions)
• Approval of December 17, 2020 minutes
• Pending: Wireless Amendments (not on agenda)

Planning Board

The Cape Elizabeth Planning Board will hold a remote meeting to review several applications, including a major subdivision and wetland permit for the Carr Woods condominium development, as well as amendments to existing permits for a trail boardwalk, private accessway, site plan, and private road. The board will also approve minutes from previous meetings and take public comment.

• Town Farm Trail Resource Protection Permit for 1,100 sq. ft. boardwalk
• 71 Beach Bluff Terrace private accessway amendment to replace public water with private well
• 287 Ocean House Rd site plan amendment to delete finish paving coat, revise outdoor storage, expand display hours
• Carr Woods: Major Subdivision for 1 single-family lot and 19 condominiums, plus Resource Protection Permit for 11,789 sq. ft. wetland alteration near 10 Deep Brook Rd
• Edgecomb Road private road amendment to delete conflicting vegetation preservation notes

The Board approved amendments for a private well at 71 Beach Bluff Terrace and corrected notes for the Edgecomb Way private road. Applications for the Town Farm Trail boardwalk and 287 Ocean House Rd were tabled, while the Carr Woods condominium proposal was deemed incomplete.

• Approved private well amendment for 71 Beach Bluff Terrace (5-0)
• Approved conflicting notes amendment for Edgecomb Way private road (6-0)
• Deemed Carr Woods condominium and Resource Protection application incomplete (6-0)
• Tabled Town Farm Trail boardwalk permit to June 15, 2021 (4-1)
• Tabled 287 Ocean House Rd site plan amendments to June 15, 2021 (5-1)
• Approved March 21, May 4, and March 16 minutes (5-0)

Riverside Cemetery Committee

The Riverside Cemetery Committee is meeting via Zoom to discuss requests from individuals to purchase burial lots. The committee will also review the minutes from the April 19, 2021, meeting.

• Lot purchase request from Richard & Nancy Harris for 2 full size lots
• Lot purchase request from Robert B. McKeagney for 1 cremation lot

The Riverside Cemetery Committee approved minutes from April 19, 2021, and denied a lot purchase request from non-residents due to lack of residency. The committee approved a lot purchase for a former resident to accommodate cremains and discussed potential issues regarding dogs off leashes in the cemetery.

• Approved April 19, 2021 meeting minutes (2-0)
• Denied lot purchase request for Richard & Nancy Harris due to lack of residency (3-0)
• Approved lot purchase request for Robert B. McKeagney for cremains (3-0)
• Adjourned the meeting at 10:20 a.m. (3-0)

Fort Williams Park Committee

The committee will discuss several park-related updates, including the Master Plan and Friends of Fort Williams (FOF) status. The agenda also includes a discussion regarding an outdoor water filling station.

• Master Plan Update with Richardson & Associates
• FOF Update
• Outdoor Water Filling Station discussion with the Recycling Committee
• Approval of March and April 2021 meeting and workshop minutes

The Fort Williams Park Committee held a master plan workshop on May 13, 2021, reviewing concept designs for the Parade Ground and Overflow parking lots and the Cape Campus area presented by consultant Todd Richardson of Richardson & Associates. The committee gave initial positive reactions but took no formal votes on the concepts, which Chair Jim Kerney said would go next to a public meeting and Town Council presentation. The committee approved draft minutes of March 17, 31, and April 15 and 21 (6-0), and approved a request from Wyman's Bee Wild Mobile to offer its services at the park at no charge. A request to donate a birdhouse was held pending pictures and dimensions, and the committee supported pursuing a grant for outdoor water filling stations.

• Approved draft minutes of March 17, 31, April 15 and 21 (6-0)
• Approved Wyman's Bee Wild Mobile to offer services at the park at no charge
• Birdhouse donation request tabled pending pictures and dimensions and Friends of Fort Williams involvement
• No vote taken on master plan parking or Cape Campus concepts; initial reactions only
• Committee supported pursuing a grant for outdoor water filling stations; KR volunteered to work with the Recycling Committee
• Committee agreed KR will submit a request to paint a center line on Powers Road

Community Services Committee

The Community Services Committee will hold its monthly meeting via Zoom. The agenda includes updates regarding the committee and Fort Williams.

• Approval of April 7, 2021, meeting minutes
• CECS updates
• Fort Williams update

The Community Services Committee accepted the draft minutes from April 7, 2021, by a 4-0 vote. The meeting focused on updates to school coverage, summer camp logistics, and pool access rules rather than new policy decisions. Committee members discussed the finalization of the Fort Williams Master Plan and a proposal for a permanent ice rink, but no actions were taken on these items.

• Draft minutes from April 7, 2021 accepted (4-0)

Conservation Committee

The committee will discuss various Greenbelt implementation and management projects. Topics include status updates on trail improvements, permitting, and easement monitoring.

• Town Farm Trail improvement, permitting, and easement monitoring status
• Permitting status for Cross Hill, Winnick Woods, Stonegate, and Gull Crest
• MCC application for Gull Crest improvements
• Trail Assessment Implementation
• Review of May 18th Planning Board meeting

The Cape Elizabeth Conservation Committee voted 7-0 to recommend that the Carr Woods Resource Protection Permit application is incomplete, listing five items of additional information needed, including an updated wetland report and stormwater capacity information. The committee also voted 7-0 to recommend that the Town Farm Trail Resource Protection Permit is complete. In other business, it approved 7-0 a bike and walk campaign's signage on town trails, a lending library box on Queen Acres, an eagle scout project for Jake Goodwin, and the April 13, 2021 minutes.

• Recommended Carr Woods Resource Protection Permit application incomplete (7-0), requiring updated wetland report, drought impact info, Wetland D size explanation, stormwater/sewage capacity info, and open space calculation excluding strips under 50 feet
• Recommended Town Farm Trail Resource Protection Permit complete (7-0)
• Approved signage on town trails for May 17 bike and walk campaign (7-0)
• Approved lending library box on a post at Queen Acres open space (7-0)
• Approved eagle scout project for Jake Goodwin for section 1-48 (7-0)
• Recommended eagle scout project for Jacob Leiss with details to be confirmed (7-0)
• Approved April 13, 2021 minutes (7-0)

School Board

The School Board will consider several teacher appointments and various contract renewals for district staff. The meeting also includes discussions on the FY22 budget, enrollment numbers, and several policy readings.

• Approval of High School teacher positions for Spanish, Social Studies, and Technology Integrator
• Approval of second-year, third-year, and first-year continuing personnel contracts
• Review of FY22 Budget Update and enrollment numbers
• Second reading of Policy JFABD (Education of Homeless Students) and Policy JFC (Dropout Prevention Committee)
• Consideration of Assistant Superintendent, Educational Technology, and Facilities job descriptions

The Cape Elizabeth School Board unanimously approved several personnel actions, including hiring three high school teachers and granting continuing contracts to five staff members. The board also approved job descriptions for the Assistant Superintendent and Affirmative Action Officer, along with updates to policies regarding homeless students and dropout prevention. Administrative reports noted that the Town Council approved the FY22 budget on May 10, 2021.

• Approved Bianca Luque for High School Spanish Teacher position (Unanimous)
• Approved Melissa Oliver for High School Social Studies Teacher position (Unanimous)
• Approved Thomas Farmer for High School Technology Integrator position (Unanimous)
• Approved leave of absence requests for Katherine Zellers and Louise Lynch (Unanimous)
• Approved second-year probationary contracts for eight staff members (Unanimous)
• Approved third-year probationary contracts for eight staff members (Unanimous)
• Approved first-year continuing contracts for five staff members (Unanimous)
• Approved Assistant Superintendent Job Description and Affirmative Action Plan (Unanimous)

Town Council

The Town Council will vote on the Fiscal Year 2022 municipal general fund budget of $16,857,021 and the school department budget of $29,857,097. Other business includes approving new financial policies and a grant application for a watercraft launch.

• Approval of $16,857,021 Municipal General Fund budget
• Approval of $29,857,097 School Department budget
• Kettle Cove Road Watercraft Launch grant application for $55,312.50
• $10,000 donation to Thomas Memorial Library in memory of Peter G. Rich
• Renewal of Inn By The Sea liquor license and special amusement permit

The Town Council approved the Fiscal Year 2022 Municipal General Fund budget of $16,857,021 and the school budget of $29,857,097, both on 7-0 votes. It also set the property tax levy for municipal services at $8,155,119 and adopted property tax due dates and interest rates. On affordable housing, the council rejected two referral motions and instead voted 7-0 to send Recommendation #83 of the 2019 Comprehensive Plan to a council workshop. Other actions included approving a short-term financing policy, fund balance amendments, fee schedule changes, and several referrals to committees.

• Adopted FY2022 Municipal General Fund budget of $16,857,021 (7-0)
• Approved FY2022 school budget totaling $29,857,097 (7-0)
• Set property tax levy for municipal services at $8,155,119 (7-0)
• Adopted property tax due dates of Oct 1, 2021 and Apr 1, 2022, with 6% interest on unpaid taxes (7-0)
• Approved short-term financing of bonded capital projects policy (7-0)
• Approved amendments to the Fund Balance Policy (7-0)
• Approved fee schedule changes effective July 1, 2021 (7-0)
• Rejected referral of affordable housing to independent ad-hoc committee (2-5)

Recycling Committee

The committee will review a recap of the 'Talking Trash' community conversation and receive updates on the Bottle Donations Program. Members will also discuss updates regarding the Recycling Center.

• Community Conversation – Talking Trash – Recap
• Bottle Donations Program updates
• Recycling Center update

The Cape Elizabeth Recycling Committee approved its April 7, 2022 draft minutes by a 6-0 roll call vote. The committee heard updates on the town's recycling rate, a possible textile recycling program at the Recycling Center, and a pesticides ordinance the Town Council recently discussed. Members also discussed outreach, a water bottle filling station project, committee tee shirts, and the Cape Challenge 5k. No other substantive decisions were recorded.

• Approved April 7, 2022 draft meeting minutes (6-0 roll call)
• Voted unanimously to adjourn at 8:17 PM

Town Council

The Town Council will hold a workshop to review draft policies regarding short-term financing, purchasing procedures, and fund balances. Members will also discuss upcoming capital items and previous committee recommendations regarding pesticide regulations and water body naming.

• Review of draft policy for short-term financing of bonded capital projects
• Review of draft updates to purchasing and fund balance procedures
• Discussion of future capital items including Shore Road and school projects
• Discussion of pesticide regulation recommendations
• Discussion of Conservation Committee recommendation on water body naming

Planning Board

The Planning Board will hold a special remote meeting to discuss supplemental recommendations for the Town Council. These recommendations concern the Town Center Affordable Housing Amendments.

• Discussion of Town Center Affordable Housing Amendments

The Planning Board voted 7-0 to recommend supplemental comments and recommendations on the Town Center Affordable Housing Amendments to the Town Council. The board added a bullet prioritizing multi-bedroom affordable units and agreed to revise Recommendation #83 to say it should be delegated to a body, not specifically the Planning Board. Members also directed staff to revise the March 16, 2021 minutes to clarify that a referenced "vote" was an informal poll, not an official vote. The board's earlier official vote on April 20, 2021 supported Option 1 by 4-2.

• Recommended supplemental Town Center Affordable Housing Amendment comments to Town Council (7-0)
• Added bullet prioritizing multi-bedroom affordable units as a Diversity study priority
• Agreed to revise Recommendation #83 wording to delegate to a body, not specifically the Planning Board
• Directed staff to revise March 16, 2021 minutes to clarify the "vote" was an informal poll

Planning Board

The Planning Board will hold a remote workshop via Zoom to discuss a plan amendment for Edgecomb Private Rd. The board will also discuss meeting logistics, committee work, and training.

• Edgecomb Private Rd amendment regarding vegetation alteration near Edgecomb Way (U26-1)
• Planning Board status update on meeting logistics and training

Town Council

The Town Council is conducting a public hearing regarding the proposed Fiscal Year 2022 General Fund and Special Revenue Funds budgets. The Council will vote on the Special Revenue Funds budget during this meeting and schedule a vote for the General Fund budget for May 10, 2021.

• Public hearing for Fiscal Year 2022 General Fund and Special Revenue Funds budgets
• Proposed General Fund expenditures of $48,470,438 and revenues of $12,376,961
• Proposed Municipal Special Revenue Funds expenditures of $3,446,939 and revenues of $2,725,236
• Motion to schedule General Fund budget vote for May 10, 2021

The Town Council held a public hearing on the Fiscal Year 2022 General Fund and Special Revenue Funds budgets and then adopted the Municipal Special Revenue Funds expenditure budgets of $3,446,939 with estimated operating revenues of $2,725,236 (6-0). The council also scheduled a vote on the proposed FY22 General Fund Budget (municipal and school) for Monday, May 10, 2021 at 7:00 p.m. via Zoom, with proposed expenditures of $48,470,438 and revenues of $12,376,961 (6-0). The town manager reported an additional $200,000 is anticipated from state revenue sharing, with an updated proforma to be available for the May 10 vote. One resident spoke in support of the town and school budget during the public hearing.

• Scheduled May 10, 2021 vote on proposed FY22 General Fund Budget: $48,470,438 expenditures, $12,376,961 revenues (6-0)
• Adopted FY22 Municipal Special Revenue Funds expenditure budgets of $3,446,939 and estimated operating revenues of $2,725,236 (6-0)
• Adjourned the special meeting at 7:18 p.m. (6-0)

School Board

The Policy Committee will meet via Zoom to prepare several policies for upcoming readings. Discussions include dropout prevention, education of homeless students, and student representation on the School Board.

• Prep for second reading of Dropout Prevention Plan
• Prep for second reading of Education of Homeless Students policies
• Prep for first reading of Student School Board Representatives policy
• Prep for first reading of Public Participation in Board Meetings policy
• Prep for first reading of Affirmative Action Plan

School Board

The Policy Committee will meet via Zoom to prepare several policies for upcoming readings. Discussions include dropout prevention, education of homeless students, and student board representatives.

• Preparation for second reading of Dropout Prevention Committee and Plan policies
• Preparation for second reading of Education of Homeless Students policies
• Preparation for first reading of Student School Board Representatives policy
• Preparation for first reading of Public Participation in Board Meetings policy
• Preparation for first reading of Affirmative Action Plan

Energy Committee

The Energy Committee will receive an update on solar initiatives and climate-related work from Sam Milton. Members will also discuss the committee's role regarding future governance issues.

• Update on solar initiative and climate-related work
• Discussion on committee role in future governance

The Energy Committee approved its February meeting minutes and received updates on several energy projects. The EV charging station RFP went out to bid on April 28 with proposals due May 13. The solar project at the town landfill is moving forward with Encore but no start date is set, and the streetlight relamping is scheduled for June or July with about $17,000/year in savings. The committee also discussed a possible future workshop with the Town Council on climate goals and combining committees into a 'Climate Committee'.

• Approved February meeting minutes (all in favor)
• Adjourned at 7:40 p.m. without objection

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet via Zoom to discuss the Library Director's report and various library policies. The committee is scheduled to vote on recommendations for general use, food and beverage, computer use, and safe child and vulnerable adult policies. Additionally, the committee will address a withdrawal from the Maine Shared Collections Cooperative.

• Policy vote: General Use Policy
• Policy vote: Food & Beverage Policy
• Policy vote: Computer Use & Internet Policy
• Policy vote: Safe Child and Vulnerable Adults Policy
• Withdrawal from Maine Shared Collections Cooperative (MSCC)

The Thomas Memorial Library Committee voted to recommend four library policies to the Town Council for approval. The committee also unanimously approved withdrawing from the Maine Shared Collections Cooperative as soon as possible.

• Approved March 25 meeting minutes unanimously
• Recommended the Safe Child and Vulnerable Adults Policy to Town Council (unanimous)
• Recommended the General Use Policy to Town Council (unanimous)
• Recommended the Food & Beverage Policy to Town Council (unanimous)
• Recommended the Computer and Internet Use Policy to Town Council (unanimous)
• Approved withdrawal from the Maine Shared Collections Cooperative as soon as possible (unanimous)
• Adjourned meeting at 7:26 p.m.

Town Council

The Finance Committee will hold a workshop to wrap up the FY 2022 budget review, including municipal and school budgets. The committee will discuss budget adjustments, fee schedules, and sewer fees. A special Town Council meeting will follow to schedule a public hearing for the proposed budgets.

• FY 2022 budget review wrap-up
• Review of fee schedule and sewer fees
• Setting the May 3 public hearing for proposed budgets
• Proposed vote on special revenue funds on May 3
• Proposed vote on general fund budgets on May 10

Town Council

The Town Council will consider motions to set public hearings for the Fiscal Year 2022 general fund and special fund budgets. The council will also meet in executive session to continue the annual evaluation of the Town Manager.

• Public hearing for FY 2022 general fund budget with $48,470,438 in proposed expenditures
• Proposed FY 2022 general fund property tax requirement of $36,093,478
• Proposed FY 2022 general fund tax rate of $20.60 per thousand valuation
• Public hearing for FY 2022 special fund budgets with $3,446,939 in proposed expenditures
• Executive session to continue the annual evaluation of the Town Manager

The Town Council scheduled public hearings for May 3, 2021, to discuss the proposed FY 2022 general fund and special fund budgets. The council also entered an executive session to continue the annual evaluation of the town manager.

• Scheduled FY 2022 general fund budget public hearing for May 3, 2021 (7-0)
• Scheduled FY 2022 special fund budgets public hearing for May 3, 2021 (7-0)
• Entered executive session for town manager annual evaluation (7-0)
• Exited executive session (7-0)

Zoning Board of Appeals

The Zoning Board of Appeals will meet virtually to consider a single new business item. The board will hear a request from Todd Gutner for a variance to construct an addition at 40 Aster Lane.

• Variance request for a 150 square foot addition at 40 Aster Lane
• Approval of March 23, 2021, meeting minutes

The Board approved a variance for Todd Gutner to construct a 150-square-foot single-story addition at 40 Aster Lane. The application was amended during the meeting to ensure the addition maintains a 10-foot setback from the property line.

• Approved March 23, 2021 meeting minutes (6-0)
• Approved amended application for 10-foot setback (7-0)
• Approved variance for 150-square-foot addition at 40 Aster Lane (6-0)
• Approved Findings of Fact (7-0)
• Approved Additional Findings of Fact (7-0)
• Approved Conclusion regarding Ordinance intent and practical difficulty (7-0)

Town Council

The Finance Committee will meet to review the School Board's recommended FY 2022 budget. The committee will also discuss the One-Town Concept and pro-rated expenses for services shared between the town and the school.

• Presentation of the School Board's recommended FY 2022 budget
• Discussion of the One-Town Concept and pro-rated service expenses
• Upcoming review of fee schedules and sewer fees

Fort Williams Park Committee

The Fort Williams Park Committee is holding a workshop to discuss recommendations for the park's master plan. The meeting includes a scheduled opportunity for public comment regarding the agenda items.

• Master Plan Recommendations Discussion

The Fort Williams Park Committee held a master plan workshop on April 21, 2021, continuing its review of draft recommendations from recommendation #56 in the South Section through the Waterfront Area and General Recommendations. Members discussed whether a proposed Cape Campus near Officer's Row would require moving the playground, and also discussed ideas not covered by the vendor, including additional dog-waste cleanup events. No motions, votes, approvals, or denials are recorded in the minutes; the meeting adjourned at 9:24 pm.

Planning Board

The Planning Board will hold a public hearing regarding amendments to the Town Center District. These amendments were referred by the Town Council to enable an affordable housing project.

• Public hearing for Town Center District amendments (Sec. 19-10-3)
• Approval of March 16, 2021, meeting minutes

The Planning Board voted 4-2 (Bodenski and Sahrbeck opposed) to forward a recommendation to the Town Council on amendments to the Town Center District that would allow an affordable housing project, with the recommendation addressing the commercial space requirement. The board also directed staff to draft an accompanying letter covering points including that the board is not unanimous, that it wants a study of Comprehensive Plan recommendation 83, and that affordable housing should include a mix of bedroom counts. The Town Council had referred the amendments to the board on February 8, 2021 by a 7-0 vote, with recommendations due back by April 30, 2021. The board also approved its March 16, 2021 minutes 6-0 and adjourned unanimously at 8:30 p.m.

• Approved March 16, 2021 minutes as written (6-0)
• Voted 4-2 (Bodenski, Sahrbeck opposed) to send a recommendation to the Town Council on Town Center affordable housing amendments, addressing the commercial space requirement
• Directed staff to draft an accompanying letter with eight listed points, to be reviewed at the May 4 workshop
• Adjourned unanimously at 8:30 p.m.

Riverside Cemetery Committee

The committee will meet via Zoom to elect a 2021 chairman and review several requests for cemetery lot purchases. The agenda also includes a request for a lot buy-back and the approval of previous meeting minutes.

• Election of Chairman for 2021
• Approval of September 23, 2020 minutes
• Request for Buy-Back
• Nine requests to purchase burial or cremation lots

The committee approved several requests to purchase cemetery lots based on prior residency or family ties. Two requests were denied, and one was held for further information. The committee also elected a chairman for 2021.

• Elected April Powell as chairman for 2021 (2-0)
• Approved minutes from September 23, 2020 (2-0)
• Denied lot purchase request from Hossein & Anna Askari (3-0)
• Approved cremation lot purchase for Albert N. Carroll (3-0)
• Denied cremation lot purchase for Steven & Dianne Cohen (3-0)
• Approved lot purchases for Jeffrey & Christina Hiller (3-0)
• Approved lot purchases and buyback of Lot #12 for Joey & Clarice Kneeland (3-0)
• Approved lot purchases for Benjamin & Vicki Latorre Mancuso, Gloria Peters, and Sherry L. Putnam (3-0 each)

School Board

The Cape Elizabeth School Board is meeting to consider the approval of a new Superintendent starting July 1, 2021. The Board will also consider changing the job title of the Director of Teaching & Learning to Assistant Superintendent.

• Approval of a new Superintendent effective July 1, 2021
• Change of job title from Director of Teaching & Learning to Assistant Superintendent

The School Board unanimously approved the appointment of Dr. Christopher Record as Superintendent, effective July 1, 2021. The board also considered a job title change for the Director of Teaching & Learning.

• Approved Dr. Christopher Record as Superintendent starting July 1, 2021 (Unanimous)

Fort Williams Park Committee

The committee will receive updates regarding Fort Williams Park and the FWPF Master Plan. The meeting includes a QR presentation and a workshop focused on Master Plan draft recommendations.

• FWPF Master Plan Update
• QR Presentation
• Master Plan Draft Recommendations Workshop

The committee approved the March 4, 2021 draft minutes. Members discussed park maintenance, budget carry-forwards for stone walls and invasive species, and the potential implementation of QR codes for park information.

• Approved March 4, 2021 draft minutes (7-0)

School Board

The Cape Elizabeth School Board will meet to discuss the FY22 budget and review various administrative reports. The board is also scheduled to consider several personnel actions, including hiring a math teacher and reviewing job descriptions.

• Consideration to approve the FY22 School Budget
• Consideration to approve Marija Randall for the High School Math Teacher position
• Notification of 5 retirees and 4 resignations
• Second Reading of Policy DJF regarding School Nutrition Procurement
• Consideration to approve Director of Technology and Technology Integrator job descriptions

The Board approved the FY22 School Budget and a recommendation to move hybrid students to four in-person days per week. The Board also approved a new High School Math Teacher and updated two technology-related job descriptions.

• Approved recommendation for hybrid students to attend four in-person days per week (Unanimous)
• Approved FY22 School Budget (Majority Yay, One Nay)
• Approved Marija Randall for High School Math Teacher position (Unanimous)
• Approved Director of Educational Technology Job Description (Unanimous)
• Approved Technology Integrator Job Description (Unanimous)
• Approved March 9, 2021 minutes (Unanimous)
• Approved March 16, 2021 special meeting minutes (Unanimous)

Conservation Committee

The committee will discuss Greenbelt implementation and management projects, including trail improvements and permitting status. There are no items on the agenda that mandate a review by the committee.

• Greenbelt implementation and management projects
• Town Farm Trail improvement, permitting, and easement monitoring
• Permitting status for Cross Hill, Winnick Woods, Stonegate, and Gull Crest
• MCC application for Gull Crest improvements
• Trail Assessment Implementation

The Conservation Committee voted 5-0 to approve the Maine Conservation Corps project proposal, which schedules a 6-person trail crew for the week of August 9th to rebuild the 940-foot boardwalk at Gull Crest. The committee also approved the March 9, 2021 minutes 5-0. Updates were given on Town Farm Trail permitting and a styrofoam removal, but no other substantive decisions were made. The meeting adjourned at 7:45 p.m.

• Approved the MCC project proposal to rebuild the 940' Gull Crest boardwalk (5-0)
• Approved the March 9, 2021 meeting minutes (5-0)

Town Council

The Town Council is considering a $300,000 bond order for Pond Cove/Middle School design and a 15-year agreement with Central Maine Power to convert street lights to LED. Other items include approving a $5,000 police donation and a grant for eCitation printers.

• $300,000 bond order for Pond Cove/Middle School concept design
• Agreement with Central Maine Power to convert 361 street lights to LED
• Acceptance of $5,000 anonymous donation to the Police Department
• $1,275.40 grant from Maine Bureau of Highway Safety for eCitation printers
• $45,000 appropriation from unassigned funds for the communications tower project

The Cape Elizabeth Town Council approved amended short-term rental zoning regulations and authorized a $300,000 bond for a Pond Cove/Middle School concept design. The council also approved a 15-year municipal street light LED conversion agreement with Central Maine Power, established a police department donation fund for an anonymous $5,000 gift, and referred several items to workshops and committees.

• Approved minutes of the virtual meeting held on March 8, 2021 (7-0)
• Approved consent calendar items 62-2021, 63-2021, and 66-2021, including police department donation fund and school budget validation referendum election warrant (7-0)
• Referred policy relating to short-term general fund borrowing to workshop (7-0)
• Authorized a $300,000 bond order for Pond Cove/Middle School concept design (5-2)
• Referred Ad-Hoc Civil Rights Committee recommendation to the ordinance committee (7-0)
• Approved short-term rental zoning amendments to Chapter 19 (7-0)
• Referred zoning ordinance review relating to short-cut roads to workshop (7-0)
• Authorized use of $45,000 from unassigned fund balance for communications tower project overage (7-0)

School Board

The School Board held a special business meeting via Zoom. The board moved into an executive session to discuss a personnel item pursuant to 1 M.R.S.A. §405 (6)(A).

• Executive Session to discuss a personnel item

The Cape Elizabeth School Board held a special business meeting on April 12, 2021, via Zoom. Members voted unanimously to enter executive session under 1 M.R.S.A. §405 (6)(A) to discuss a personnel item, and then voted unanimously to adjourn. No other substantive decisions were recorded in the minutes.

• Approved entering executive session for a personnel item (unanimous)
• Approved adjournment (unanimous)

School Board

The District Planning Committee is meeting to develop recommendations for returning students to in-person instruction. The committee will focus on student and staff safety, learning assessment, equity, and social-emotional well-being. The session includes breakout discussions and a webinar to report on findings.

• Breakout sessions regarding student needs
• Webinar to report out on breakout session discussions
• Preparation of recommendations for the School Board

Town Council

The Town Council is holding a workshop to follow up with the Szanton Company regarding a proposed multi-family development provisionally named Dunham Court. The developer is requesting zoning amendments and a Tax Increment Financing (TIF) district to facilitate the project on Ocean House Road. The Planning Board has scheduled a public hearing for this matter on April 20.

• Proposed multi-family development at Ocean House Commons (Dunham Court)
• Requested zoning amendments regarding height, building footprint, and commercial space
• Proposed Tax Increment Financing (TIF) district
• Planning Board public hearing set for April 20

Planning Board

The Planning Board will hold a remote workshop to discuss several land use applications and permit requests. Items include a boardwalk installation at Town Farm and various site plan or subdivision amendments.

• Resource Protection Permit for 405 linear feet of boardwalk at Town Farm Trail
• Amendment for 71 Beach Bluff Terrace to replace public water with a well
• Site plan amendments for a lumber store and food truck service at 287 Ocean House Rd
• Cottage Brook Subdivision amendment to expand a deck at 2 Glos Way
• Planning Board status update regarding meeting logistics and training

School Board

The School Board is conducting a workshop to discuss the fiscal year 2022 budget. The session includes an update on American Rescue Plan COVID relief funds and general budget discussions.

• COVID Relief Funds (American Rescue Plan) update
• FY22 budget discussion

School Board

The committee will review a presentation on student social and emotional risks. Members will also discuss three draft options regarding hybrid and remote learning plans for district schools.

• Review of student social and emotional risks
• Option 1: Maintain current hybrid/100% remote plan
• Option 2: Return hybrid students on Wednesday mornings
• Option 3: Full-time return for hybrid students to Pond Cove Elementary, Middle, and High Schools

Town Council

The Town Council is holding a workshop to follow up with the Szanton Company regarding a proposed multi-family development provisionally named Dunham Court. The developer is seeking zoning amendments for height, building footprint, and commercial space, as well as a Tax Increment Financing (TIF) district. The Planning Board has scheduled a public hearing for this project on April 20.

• Proposed multi-family development at Ocean House Commons (Dunham Court)
• Requested zoning amendments for height, building footprint, and commercial space
• Proposed Tax Increment Financing (TIF) district
• Planning Board public hearing set for April 20

Community Services Committee

The Committee will hold a meeting via Zoom to discuss updates regarding Community Services and Fort Williams. The agenda also includes the approval of minutes from the February 10, 2021, meeting.

• Approval of minutes from February 10, 2021 meeting
• CECS Updates
• Ft Williams Update

The Community Services Committee accepted the March 10, 2021 minutes as written (4-0) and heard updates on recreation programs. No new motions, votes, or formal decisions were recorded beyond accepting the prior minutes. The meeting was informational, covering registration numbers, summer camps, senior activities, pool shutdown dates, and Fort Williams updates.

• Accepted March 10, 2021 minutes as written (4-0)

Recycling Committee

The committee will discuss its goals for the 2021 calendar year. Members will also review the Extended Producer Responsibility (EPR) for Packaging Law and the Bottle Donations Program.

• Discussion of 2021 Committee Goals
• Review of Extended Producer Responsibility (EPR) for Packaging Law
• Discussion of Bottle Donations Program
• Recycling Center update

The committee finalized its goals for 2021 and approved the March 4 meeting minutes. Members discussed updates to the bottle donations application process and coordinated an upcoming virtual event with Ecomaine.

• Approved March 4, 2021 meeting minutes (7-0)
• Finalized committee goals for 2021

Fort Williams Park Committee

The Fort Williams Park Committee is conducting a workshop to discuss recommendations for the park's Master Plan. The meeting includes a scheduled opportunity for public comment regarding the agenda items.

• Discussion of Master Plan Recommendations

The Fort Williams Park Committee held a master plan workshop to review draft recommendations and reach consensus by area. The committee unanimously agreed not to recommend a community center in the park and reviewed the North and Central sections. No final formal votes or Council actions were recorded, as the session was a workshop to formulate future recommendations.

• Unanimously agreed not to recommend a community center in the park
• Completed discussion on North and Central sections of the master plan draft recommendations
• Scheduled next regular monthly meeting for April 15, 2021

School Board

The District Planning Committee met to develop recommendations for returning students to classrooms. The committee is focusing on student safety, learning equity, and social-emotional well-being. These recommendations will be presented to the Cape Elizabeth School Board in April.

• Presentation on risks and benefits of increased student presence in schools
• Information request regarding school testing from Erin Taylor
• Administrative updates on possible roll-in schedules and furniture

Energy Committee

The committee will hear a presentation from Relay Power and continue discussions regarding solar solicitation bids. Members will also discuss engaging on a building energy code.

• Presentation from Katie Rooney of Relay Power
• Discussion on solar solicitation bids
• Discussion on building energy code

The committee voted to recommend Encore at a 32% discounted rate to the Town Manager for a community solar contract. Proposals from Relay Power were tabled pending further information.

• Approved January meeting minutes
• Tabled proposed ideas from Relay Power
• Recommended Encore at 32% discounted rate to Town Manager for community solar contract

Thomas Memorial Library Committee

The Thomas Memorial Library Committee met to discuss adjusting the annual nonresident library card fee. The committee voted to lower the fee from $75 to $65 to better align with the per capita cost of library services for taxpayers.

• Nonresident library card fee reduced from $75.00 to $65.00
• Approval of February 25, 2021, meeting minutes
• Review of February 2021 circulation statistics including 1,290 curbside appointments
• Discussion of Kanopy streaming service costs and usage
• Proposed schedule for future library policy reviews

The committee reviewed and recommended minor changes to the General Use, Food & Beverage, and Computer and Internet Use policies. These updated policies are to be presented to the Town Council for a vote on approval. The committee also reviewed logo options from Alpine Design Works.

• Approved February 25 meeting minutes (unanimous)

Zoning Board of Appeals

The Zoning Board of Appeals will meet virtually to consider a single new business item. The board will hear a request from Pamela Mullin for a variance to construct a farmer porch.

• Variance request for a farmer porch at 44 Two Lights Road (Map U37 Lot 5-3)

The Cape Elizabeth Zoning Board of Appeals approved the January 26, 2021 meeting minutes and denied a variance request for an eight-foot farmer's porch at 44 Two Lights Road. The board concluded that the request did not meet the standard for practical difficulty under state law and local ordinance.

• Approved January 26, 2021 meeting minutes (6-0)
• Denied variance request for farmer porch at 44 Two Lights Road, Map U37 Lot 5-3 (6-0)
• Approved Findings of Fact for 44 Two Lights Road (6-0)
• Approved Additional Findings of Fact regarding practical difficulty (6-0)

School Board

The School Board is conducting a workshop to discuss the Fiscal Year 2022 budget. Discussion topics include budget goals, health insurance updates, fund balance, and enrollment and staffing.

• Review of FY22 budget goals
• Health insurance update
• Fund balance discussion
• Enrollment and staffing discussion

Town Council

The Finance Committee is conducting a workshop to review various departments for the FY 2022 municipal budget. This includes reviewing department funds for Public Works, Facilities, Community Services, and Capital Improvement Projects. The committee will also review recommended changes to the town fee schedule.

• Review of FY 2022 Municipal Budget departments
• Review of Fee Schedule for potential Town Council vote on May 10
• Discussion of Portland Head Light Museum funds
• Review of Public Works, Facilities, and Community Services budgets
• Review of Special Revenue Funds including Sewer, Infrastructure, and TIF

Fort Williams Park Committee

The Fort Williams Park Committee will review draft recommendations for the Master Plan provided by Richardson & Associates. The meeting includes opportunities for public comment on both agenda items and non-agenda items.

• Master Plan Draft Recommendations from Richardson & Associates
• Approval of February 18, 2021 draft minutes
• Town Council Meeting Coverage Assignment & Liaison Update

The committee heard a presentation from consultants Richardson & Associates on draft master plan recommendations for Fort Williams Park and discussed them; no recommendations were adopted or rejected. Chair Jim Kerney said the draft recommendations will be finalized for the Town Council later in the summer, and a workshop was scheduled for March 31 to prioritize them. The committee approved the February 18, 2021 draft minutes (6-0).

• Approved February 18, 2021 draft minutes as submitted (6-0)
• No action taken on draft master plan recommendations; discussion only
• Scheduled a Master Plan Recommendations Workshop for March 31 at 6:00 pm

Planning Board

The Planning Board will consider amendments to the Aster Lane private road and discuss proposed changes to the Town Center District. The Town Council has referred the Town Center District amendments to a public hearing to enable an affordable housing project.

• Aster Lane private road amendment: request to pave road, relocate driveway, allow a boundary fence, and update signage
• Town Center District amendments for affordable housing project

The Planning Board approved Maggie Birlem's amendments to the previously approved Aster Lane private road at 8 Aster Lane, including paving the gravel portion, relocating the driveway, updating signage and adding fencing, subject to three conditions. The Board also discussed Town Council-referred amendments to the Town Center District to enable an affordable housing project, took a non-binding straw poll on first-floor commercial requirements (4-3 against eliminating it), and voted 7-0 to send Option 2 to a public hearing on April 20, 2021. No final decision was made on the affordable housing zoning amendments.

• Approved minutes of January 19, 2021 (7-0)
• Deemed complete Maggie Birlem's Aster Lane private road amendment application (7-0)
• Approved Aster Lane private road revisions at 8 Aster Lane — paving, driveway relocation, signage, fencing — with 3 conditions (7-0)
• Straw poll on eliminating first-floor commercial requirement: 4 members supported keeping it, 3 supported elimination
• Set Option 2 affordable housing amendment to public hearing on April 20, 2021 (7-0)
• Withdrew motion to table Option 2 to April 6, 2021 workshop
• Voted unanimously to adjourn at 9:30 p.m.

School Board

The District Planning Committee is developing recommendations for the Cape Elizabeth School Board regarding the return of students to classrooms. The committee will evaluate various options, including Wednesday, full return, and split session models, while reviewing staff and parent survey data.

• Development of in-school learning plans
• Review of Wednesday, Full Return, and Split Session options
• Review of staff and parent survey data
• Report on staff vaccinations from the nurse

The Cape Elizabeth School Board's reopening committee met on March 16, 2021 to discuss options for increasing in-person learning while keeping the 100% remote program for the rest of the 2020-2021 school year. Three scenarios were presented: adding alternating Wednesday mornings, split sessions for Pond Cove and CEMS, and bringing all hybrid students back full-time with 3-foot distancing. No option was chosen or voted on; the committee said nothing is off the table and will meet again on March 30, April 6, and April 13. The district has used over $600K in COVID funding for ventilation upgrades, and staff vaccinations are underway.

• No decision made; three reopening scenarios discussed (alternating Wednesday mornings, split sessions, full-time return with 3 ft. distancing)
• Committee agreed to keep 100% remote learning program for remainder of 2020-2021 school year
• No vote taken on any scenario; further meetings scheduled for March 30, April 6, and April 13
• Reported over $600K of COVID funding used for ventilation updates; PC/CEMS complete, CEHS expected around Spring Break

School Board

The Cape Elizabeth School Board met to consider contract extensions for several administrators. The board also discussed appointing members to the District Planning Committee and entered an executive session to discuss a personnel item.

• Contract extensions through June 30, 2023, for seven administrators
• Contract extensions through June 30, 2022, for three directors
• Appointment of School Board members to the District Planning Committee
• Executive Session for discussing a personnel item

The Cape Elizabeth School Board voted unanimously to approve John Springer as Principal for Cape Elizabeth High School. The board also unanimously approved administrators' contracts through June 30, 2023 for seven named administrators and through June 30, 2022 for three others, and approved Heather Altenburg, Kimberly Carr and Cindy Voltz as School Board members on the District Planning Committee. The meeting included two executive sessions for a personnel item under 1 M.R.S.A. §405 (6)(A), and the board voted unanimously to adjourn. Laura DeNino was recorded as not present, so her votes were not cast.

• Approved John Springer as Principal for Cape Elizabeth High School (unanimous)
• Approved administrators' contracts through June 30, 2023 for Carpenter, Eastman, Forrey-Pettit, Morey, Peavey, Stankard and Thoreck (unanimous)
• Approved administrators' contracts through June 30, 2022 for Esposito, Schwarz and Weeks (unanimous)
• Approved Heather Altenburg, Kimberly Carr and Cindy Voltz as School Board members on the District Planning Committee (unanimous)
• Entered executive session under 1 M.R.S.A. §405 (6)(A) for a personnel item (unanimous)
• Adjourned (unanimous)

Town Council

The Finance Committee is meeting to review various departments for the FY 2022 municipal budget. This workshop includes reviews of administration, public safety, and library budgets. The meeting is being conducted remotely via webinar in response to COVID-19.

• Review of Department 110 Administration Budget
• Review of Department 120 Assessing, Codes and Planning
• Review of Department 510 Library and Fund 46 Library/Zimpritch
• Review of Public Safety departments including Police, Fire, and Rescue
• Review of Human Services and Interfund Transfers

Community Services Committee

The Community Services Advisory Committee will hold its monthly meeting via Zoom. The agenda includes updates regarding CECS and Fort Williams.

• Approval of February 10, 2021, meeting minutes
• CECS updates
• Fort Williams update

The Community Services Committee accepted the February 10, 2021 draft minutes as written (5-0). The rest of the meeting was updates and discussion: summer program registration dates, youth sports, senior activities, pool and fitness operations, and Fort Williams events. No new motions, votes, or funding decisions were recorded.

• Accepted February 10, 2021 draft minutes as written (5-0)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting via Zoom to discuss Greenbelt implementation and management projects, including budget updates and trail work. They will also review the March 16th Planning Board meeting, which has no items requiring their review. The meeting includes public comment periods and approval of February minutes.

• Budget update for Greenbelt projects
• Town Farm Trail improvement and permitting
• Permitting status for Cross Hill, Winnick Woods, Stonegate, Gull Crest
• Coyote hunt signage at Great Pond
• Great Pond Boat Rack lottery

The Cape Elizabeth Conservation Committee voted 7-0 to recommend contracting with Sebago Technics Inc for $8,000 to submit state and federal permitting for boardwalk projects at Gull Crest, Stonegate, and Cross Hill/Winnick Woods. It also voted 7-0 to allow tapping 3 maple trees in Queen Acres Park for educational and home use, subject to Tree Warden approval, and 7-0 to approve installation of Chronolog photo posts on town property. The committee agreed not to formally close trails this season and voted 7-0 to install leashed-dogs-only signage at the head of Dyer Pond Rd along the private property boundary.

• Recommended contracting with Sebago Technics Inc for $8,000 for state/federal permitting on Gull Crest, Stonegate, and Cross Hill/Winnick Woods boardwalks (7-0)
• Granted permission to tap 3 maple trees in Queen Acres Park for educational and home consumption, subject to Tree Warden approval (7-0)
• Approved February 9, 2021 minutes (7-0)
• Accepted CELT's offer to install signage about ongoing coyote hunting (7-0)
• Approved installation of Chronolog project posts on town property (7-0)
• Agreed by consensus not to formally close trails this season; instead advise avoiding muddy trails
• Voted to install leashed-dogs-only signage at the head of Dyer Pond Rd along the private property boundary (7-0)
• Agreed to include a general reminder in the Gazette to keep dogs under control

School Board

The School Board will consider several administrative and policy items, including selecting architects for Pond Cove Elementary and Cape Elizabeth Middle School. Members will also discuss teacher vaccinations, school bus lease financing, and revisions to budget goals.

• Approval of Colby Company/Scott Simon Architects for Pond Cove Elementary and Cape Elizabeth Middle School concept design
• Resolution regarding teacher vaccinations
• School bus lease financing with Androscoggin Bank
• Revision of School Board Budget Goals
• Athletic nominations for baseball, softball, lacrosse, track, tennis, and more

The Cape Elizabeth School Board approved Colby Company/Scott Simon Architects for the concept design of Pond Cove Elementary and Cape Elizabeth Middle School, with one abstention. The Board also approved a response letter regarding teacher vaccinations, a new Peer Mentor job description, the 2021-2022 CEHS Program of Studies, a one-year leave of absence, and athletic nominations. Several policy items were approved on second reading, and a policy on Community Services Programs was eliminated.

• Approved Colby Company/Scott Simon Architects for concept design of Pond Cove Elementary and Cape Elizabeth Middle School (6-0, 1 abstention)
• Approved response letter regarding teacher vaccinations (unanimous)
• Approved Co-Curricular Job Description – Peer Mentor (unanimous)
• Approved 2021-2022 CEHS Program of Studies (unanimous)
• Approved one-year Leave of Absence – Laura Briggs (unanimous)
• Approved athletic nominations (unanimous)
• Approved school bus lease financing with Androscoggin Bank (unanimous)
• Approved revised School Board Budget Goals (unanimous)

Town Council

The Cape Elizabeth Town Council met virtually to decide on several key items, including taking previously tabled short-term rental amendments and comprehensive plan updates off the table for votes. The council also advanced a traffic ordinance amendment for Kettle Cove and Sea View Avenue, discussed a civil rights committee recommendation, and referred the FY 2022 municipal budget to the finance committee for review.

• Short-term rental amendments (Item #42-2021) taken off table for vote, with proposed effective date of July 1, 2021
• Comprehensive Plan Amendment - Recommendation #86 (Item #43-2021) revised to restrict short-term rentals and protect neighborhoods
• Traffic Ordinance Parking Amendments (Item #53-2021) for Kettle Cove at Crescent Beach and Sea View Avenue/Glen Avenue approved
• 2021 Town Council Goals (Item #52-2021) approved
• FY 2022 Municipal Budget (Item #58-2021) referred to Finance Committee for review

The Town Council took up short-term rental amendments tabled since February 8, approved related changes to the 2019 Comprehensive Plan, and tabled the final amended rental ordinance vote to April 12, 2021 so the changes could be written into the draft. The council also approved parking amendments for Kettle Cove at Crescent Beach and Sea View Avenue/Glen Avenue, adopted its 2021 goals, endorsed an Extended Producer Responsibility resolution, and authorized a consent agreement with Two Penguin Properties, LLC over a 14 Hill Way project. Several items were deferred to April 12, including the Ad-Hoc Civil Rights Committee recommendation, and the council met in executive session on collective bargaining and the town manager's evaluation.

• Approved minutes of the February 8, 2021 meeting (7-0)
• Took short-term rental amendments (Item #42-2021) off the table (7-0)
• Amended short-term rental motion to allow 2 rentals per 7-day period for primary residence hosted (6-1, Gabrielson no)
• Amended short-term rental motion to rename Sec. 19-8-14 C.3 heading to Rental Intensity (7-0)
• Amended short-term rental motion to reference Rental Intensity in Sec. 19-8-14 B.1 (7-0)
• Tabled final vote on amended short-term rental ordinance to April 12, 2021 (7-0)
• Approved 2019 Comprehensive Plan amendment Recommendation #86 restricting short-term rentals (7-0)
• Approved parking amendments to Chapter 13 Traffic Ordinance for Kettle Cove at Crescent Beach and Sea View Avenue/Glen Avenue, with mooring-permit parking allowance on Crescent Beach (6-1, Garvin no)

Recycling Committee

The Cape Elizabeth Recycling Committee will meet virtually to review and adopt its 2021 goals, discuss Extended Producer Responsibility (EPR) for packaging law, and receive updates on recycling center operations and historical recycling rates. The meeting also includes public comment periods and approval of the February 4, 2021 draft minutes.

• Review and adoption of Committee Goals for 2021
• Discussion of Extended Producer Responsibility (EPR) for Packaging Law
• Recycling Center Update with Historical Recycling Rates
• Approval of February 4, 2021 draft meeting minutes
• Public comment periods for items on and off the agenda

The Cape Elizabeth Recycling Committee voted 6-0, with one abstention, to recommend that the Town Council endorse and support the Extended Producer Responsibility (EPR) for Packaging Law, which the Council was set to consider on March 8. The committee also finalized its 2021 goals and approved its February 4, 2021 minutes 7-0. Other items, including water filling stations, library reusable bags, and a possible Earth Day presentation, were discussed but not decided.

• Approved February 4, 2021 draft minutes as submitted (7-0)
• Finalized 2021 committee goals as discussed, changing EPR packaging goal wording from 'consider' back to 'recommend'
• Voted 6-0, 1 abstained, to recommend the Town Council endorse and support the Extended Producer Responsibility (EPR) for Packaging Law

Fort Williams Park Committee

The Fort Williams Park Committee is holding a vendor update meeting to discuss recommendations and next steps from Richardson & Associates regarding the park's master plan. The meeting is remote via Zoom and includes public comment opportunities. No votes or decisions are listed on the agenda.

• Discussion of recommendations and next steps from Richardson & Associates on the master plan
• Remote Zoom webinar meeting with public participation rules

The committee reviewed draft recommendations from Richardson & Associates regarding short-term and long-term park improvements. No formal votes were taken; the committee discussed various proposals and planned to refine the draft before a future meeting.

• Reviewed draft recommendations for park improvements including a potential community center, parking changes, and facility relocations
• Scheduled a follow-up presentation for March 17th
• Agreed to receive a cleaned-up draft document by March 14th

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss a proposed 17+ unit condominium project near Deep Brook Rd and zoning amendments referred by the Town Council to enable an affordable housing project in the Town Center District. The board will also review meeting logistics, committee work, and training. Public comment is by written submission only; no live public speaking is available.

• Carr Woods: 17+ unit condominium project near Deep Brook Rd (parcels U6-91, 91A, 92, 94A, 95)
• Town Center Affordable Housing Amendments: zoning amendments referred by Town Council
• Planning Board status update on logistics, committees, and training

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will hold a remote meeting via Zoom to review minutes from the September 2020 meeting, allow public comment, hear the library director’s report, and discuss nonresident fees. The committee will also address other business and set future meeting dates.

• Policy discussion on nonresident fees
• Public comment periods for agenda and non-agenda items

The Thomas Memorial Library Committee voted unanimously to lower the non-resident library card fee from $75 to $65, with the motion stating the goal was to more closely approximate what taxpayers pay for library services. The committee also unanimously approved the minutes of its September 24 meeting. The library director reported on the need for policy review before the library returns to more normal service levels, and presented a proposed meeting schedule outlining policies for each meeting. No members of the public spoke during either citizen discussion period.

• Approved changing the non-resident TML card fee from $75 to $65 (unanimous)
• Accepted the September 24 meeting minutes as written (unanimous)
• Adjourned the meeting at 8:12 p.m. (unanimous)

Energy Committee

The Cape Elizabeth Energy Committee is meeting virtually to discuss the status of efficiency building walkthroughs and continue discussion on solar solicitation bids. The agenda also includes roll call, public comment, and approval of previous minutes. No votes or decisions are listed on the agenda.

• Status of efficiency building walkthroughs
• Continued discussion on solar solicitation bids
• Public comment via chat window
• Meeting recorded and posted to town website

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals unanimously approved a request by Erik and Leah Lippmann to reconstruct and enlarge a detached garage at 528 Spurwink Avenue, Map U43 Lot 6. The project involves replacing an existing nonconforming shed with a slightly larger structure on the same footprint, including a steeper roof and a half-story loft, which requires a variance from the 25-foot setback. The board found the application complete and approved the findings of fact, with no public comments or attendees at the remote meeting.

• Approved reconstruction/enlargement of detached garage at 528 Spurwink Avenue (Map U43 Lot 6)
• Variance from 25-foot setback to use existing 13-foot setback for accessory structure
• Project includes replacing cracked floating slab with frost wall foundation
• No plumbing proposed; existing electrical panel maintained
• Unanimous 7-0 vote on motion and findings of fact

School Board

The Cape Elizabeth School Board is holding a budget workshop via Zoom, featuring citizen comments and a series of questions from board members to administrators and staff about the proposed budget. Topics include new positions, class sizes, program requests, technology needs, and financial details. The meeting is primarily a Q&A session to inform budget decisions.

• Proposed new math interventionist position at Pond Cove (K-4)
• One-year interventionist position at Middle School (5-8)
• One-year Math/Science support position at High School (9-12)
• Proposed increase in Line 5350 Online Subscription budget
• Proposed increase in Line 6100 Supplies budget

Town Council

The Cape Elizabeth Town Council is holding a workshop to continue discussion on the 2021 Town Council goals, which were tabled on February 8 and are scheduled for a vote on March 8. They will also discuss whether to send an Extended Producer Responsibility (EPR) resolution to the March 8 meeting for consideration. No formal votes will be taken at this workshop.

• Continued discussion of 2021 Town Council goals (draft attached)
• Discussion of Extended Producer Responsibility (EPR) resolution
• Public comment limited to 15 minutes, 3 minutes per person

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss and finalize the park's master plan goals, with updates from consultant Richardson & Associates and committee members. The agenda includes approval of prior meeting minutes, public comment periods, and updates on past projects and the Fort Williams Park Foundation's master plan update. The meeting is being held remotely via Zoom.

• Master Plan Update Status – Richardson & Associates
• Finalize Master Plan Goals – Kathy Raftice
• Update on Past Projects – Kathy Raftice
• FWPF Master Plan Update – Andrea Southworth
• Town Council Meeting Coverage Assignment & Liaison Update

The committee approved a request for Women in Harmony to perform at the park on June 19. Members also discussed the development of the Master Plan update and reviewed status reports on park maintenance and vendor contracts.

• Approved January 21 & January 28, 2021 draft minutes (6-0)
• Approved Women in Harmony performance request for June 19 (6-0)

Planning Board

The Cape Elizabeth Planning Board will hold a special workshop to review a regional study of multifamily housing regulations, hear a presentation on a proposed affordable housing project in the Town Center, and consider zoning amendments referred by the Town Council. The board will also discuss logistics and training. Public comment is by written submission only.

• Metro Coalition multifamily housing regulations study presentation
• Szanton Company affordable housing project at Ocean House Common lots 3 and 4
• Town Council referral of zoning amendments for Town Center affordable housing
• Planning Board status update on logistics, committees, and training

Town Council

The Cape Elizabeth Town Council holds a workshop meeting to discuss the FY 2020 audit results with the School Board and hear a presentation on proposed access relocation for a marine launch at Kettle Cove and Crescent Beach. No formal decisions will be made, but the council may provide guidance for future action.

• FY 2020 audit results reviewed by Town Council and School Board
• Presentation on Kettle Cove/Crescent Beach access relocation for marine launch by Town Engineer Stephen Harding
• Public comment limited to 15 minutes (3 minutes per speaker) for both agenda items

School Board

The Cape Elizabeth Town Council and School Board will meet in a workshop session to receive the fiscal year 2020 audit results from Runyon Kersteen Ouellette. They will also hear a presentation from Town Engineer Stephen Harding on a proposed marine launch access relocation at Kettle Cove and Crescent Beach. No formal votes are expected, as this is a workshop meeting.

• Review of FY 2020 audit results by Runyon Kersteen Ouellette
• Presentation on access relocation at Kettle Cove and Crescent Beach for a marine launch
• Public comment limited to 15 minutes, 3 minutes per person

Community Services Committee

The Community Services Advisory Committee is holding its monthly meeting, primarily covering routine updates and correspondence. The agenda includes public comment, approval of the previous meeting's minutes, and updates on Community Services and Fort Williams. No major decisions or proposals are listed.

• Public comment period
• Approval of minutes from January 20, 2021 meeting
• CECS Updates
• Ft Williams Update

Conservation Committee

The Cape Elizabeth Conservation Committee will meet via Zoom to discuss the Water Body Naming Project and Greenbelt Implementation/Management Projects, including trail improvements and permitting. They will also review minutes from January 12, 2021. No Planning Board items are scheduled for February.

• Water Body Naming Project discussion
• Town Farm Trail improvement/permitting
• Trail Assessment Implementation
• Gull Crest boardwalk improvements application
• Minutes of January 12, 2021

The committee recommended a list of water body names to the Town Council. It also authorized permitting for improvement projects at Cross Hill and Stonegate using Sebago Technics (STI).

• Approved January 12, 2021 minutes (6-0)
• Recommended Water Body Names to Town Council with amendments (6-0)
• Authorized permitting for improvement projects at Cross Hill and Stonegate via STI (5-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting via Zoom, covering routine approvals, presentations, and administrative reports. Key items include a second reading of the student cell phone policy, first readings of several policies including one on teaching controversial issues, and consideration of the SY21-22 school calendar and an athletic coaching nomination. The board will also receive updates on enrollment and the FY22 budget.

• Second reading of Policy JICJ on student use of cell phones and electronic devices
• First reading of policies on controversial issues, accommodation of sincere beliefs, annual budget, and budget procedures
• Consideration of SY21-22 school calendar
• Approval of Courtney Watson as CEHS Alpine Head Coach
• FY22 Budget Update and enrollment numbers report

The Cape Elizabeth School Board approved the 2021-22 school year calendar and an Alpine head coach nomination, both by unanimous votes. The board also approved minutes from its January 19 special meeting and expanded the Superintendent Search interview committee. The FY22 budget was reported at a 7.18% increase, down from 7.4% after $62,000 in reductions. The board entered executive session to discuss a personnel item and then adjourned.

• Approved SY21-22 calendar (unanimous)
• Approved Alpine Head Coach nomination of Courtney Watson (unanimous)
• Approved January 19, 2021 special meeting minutes (unanimous)
• Expanded the Superintendent Search interview committee to allow multiple building administrators (unanimous)
• Entered executive session for a personnel item under 1 M.R.S.A. §405(6)(A)
• Adjourned (unanimous)

Town Council

The Cape Elizabeth Town Council will convene remotely to discuss and vote on several items, including a tabled budget transfer, multiple public hearings on zoning amendments (short-term rentals, fences, Town Farm District parking, and Bottle Shed supervision), a street name change request, and acceptance of the Village Green at Ocean House Commons. The council will also consider referring a proposed multi-family affordable housing development to the planning board and discuss FY 2022 budget parameters and 2021 goals.

• Public hearing on short-term rental amendments (Item #42-2021), with vote tabled to March 8
• Public hearing on Comprehensive Plan Amendment Recommendation #86 regarding short-term rentals
• Public hearing on fence amendments to Chapter 19 Zoning Ordinance
• Request to change Waltman Way to Tanglewood Place (Item #47-2021)
• Consideration of referring Town Center affordable housing amendments to planning board, including 49-unit development with 39 affordable units

The Council referred proposed amendments for a Town Center multi-family development to the Planning Board for review. Other actions included approving zoning changes for fences and the Town Farm District, and accepting the Village Green at Ocean House Commons.

• Referred Town Center affordable housing amendments to Planning Board (7-0)
• Approved street name change from Waltman Way to Tanglewood Place (7-0)
• Approved transfer of $594,457 in FY 2021 budget to new Parks and Grounds division (7-0)
• Approved $24,400 budget transfer for Greenbelt Trail Improvements (7-0)
• Adopted zoning amendments for fence definitions and height limits (7-0)
• Adopted parking amendments for Town Farm District (7-0)
• Amended Chapter 4 to place Bottle Shed supervision under Recycling Committee (7-0)
• Accepted Village Green at Ocean House Commons with five remedial conditions (7-0)

Recycling Committee

The committee will review potential future goals and receive an update on the recycling center and bottle donations. The meeting also includes a welcome for new member Stephanie Austin and a discussion regarding freedom of information access.

• Welcome new committee member Stephanie Austin
• Review of potential future committee goals
• Recycling center update and bottle donations

The Recycling Committee approved its January 7, 2021 minutes as amended by a 7-0 roll call vote. Most of the meeting was discussion: the committee continued setting 2021 goals, revising several to call for research or consideration rather than endorsement, and talked about participating in the Library's Community Conversations program. No other formal decisions were recorded; the meeting adjourned at 8:38 PM.

• Approved January 7, 2021 draft minutes as amended (punctuation fixes) (7-0 roll call)
• Revised NRCM packaging legislation goal to 'consider' providing a recommendation
• Revised municipal measurement program goal to 'research' participation
• Split school participation goal and added 'investigate' to student membership item
• Welcomed new committee member Stephanie Austin (no vote recorded)

Fort Williams Park Committee

The committee will hold a vendor update meeting to review completed, current, and ongoing projects. Members will also discuss goals related to the Master Plan.

• Overview of completed, current, and ongoing projects
• Discussion of Master Plan Goals

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop via Zoom. The meeting includes a discussion regarding proposed amendments for 8 Aster Lane and a status update on board logistics and training.

• 8 Aster Lane Private Road Amendment discussion
• Proposed paving of the 80' long private road at 8 Aster Lane
• Proposed driveway relocation and fence installation at 8 Aster Lane
• Proposed signage updates for 8 Aster Lane and the private portion of Aster Lane
• Planning Board status update on meeting logistics and committee work

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss a proposed multi-family housing development at Ocean House Commons, consider parking ordinance amendments for Kettle Cove and Sea View/Glen Avenues, and continue setting 2021 council goals. No formal votes are expected, as this is a workshop meeting.

• Presentation by Szanton Company on proposed multi-family development at Ocean House Commons
• Ordinance committee recommendation on parking amendments for Kettle Cove and Sea View/Glen Avenue
• Discussion of 2021 Town Council goals, with draft vote possible on February 8

Fort Williams Park Committee

The Fort Williams Park Committee is meeting remotely to review and discuss a vendor analysis presentation by Richardson & Associates, part of the master plan update process. The agenda includes a call to order, the vendor analysis overview and discussion, and adjournment. Public comment is permitted on agenda items, limited to three minutes per person.

• Vendor analysis presentation and discussion by Richardson & Associates
• Master plan update meeting for Fort Williams Park
• Remote Zoom webinar meeting on January 28, 2021 at 5:00 PM
• Next vendor update meeting scheduled for February 4, 2021
• Committee monthly meeting scheduled for February 18, 2021

The Fort Williams Park Committee heard a presentation from consultant Richardson & Associates on findings from a community questionnaire and user-group input about the park. No votes or formal decisions were recorded; the committee discussed topics including bus fees, parking, ADA accessibility, bathrooms versus a welcome center, and park maintenance. Members agreed to send goal requests to staff for anonymous prioritization, after which the committee will meet with the vendor to review recommendations. The meeting adjourned with no public comment.

• No formal decisions or votes recorded; meeting was discussion and vendor presentation only
• Committee agreed goals will be sent to Kathy Raftice for anonymous prioritization by committee members
• Committee will meet with vendor to hear recommendations and confirm they fall under those goals
• Vendor will also submit goal suggestions

School Board

The Cape Elizabeth School Board is meeting via Zoom to consider entering an executive session to discuss a personnel matter, followed by a vote to adjourn. The agenda is otherwise procedural, with no other business items listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel discussion
• Vote to adjourn after executive session

Town Council

The Cape Elizabeth Town Council and School Board Finance Sub-Committee is meeting jointly to discuss budget updates from both the town and school department, and to consider a Director of Technology position. The agenda is otherwise procedural, with introductions and adjournment.

• Budget updates from Town Council
• Budget updates from School Department
• Discussion of Director of Technology position

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet virtually to consider a request by Erik & Leah Lippmann to reconstruct and enlarge a detached garage at 528 Spurwink Avenue. The board will also approve minutes from a prior meeting and discuss the 2021 meeting schedule and updated FOAA guidelines.

• Request to reconstruct and enlarge detached garage at 528 Spurwink Avenue (Map U43 Lot 6)
• Approve minutes from December 2, 2020
• Discuss 2021 meeting schedule
• Discuss updated FOAA guidelines from Town Clerk

The Zoning Board of Appeals approved Erik and Leah Lippmann's request to reconstruct and enlarge a detached garage at 528 Spurwink Avenue (Map U43 Lot 6), voting 7-0. The property is a nonconforming lot in the RA zone, and the existing shed sits about 13 feet from the property line rather than the required 25-foot setback. The board also approved findings of fact stating the new structure would not increase the nonconformity and meets the setback to the greatest practical extent. The board approved the December 2, 2020 minutes 7-0 and discussed the 2021 meeting schedule, updated Freedom of Access Act guidelines, and continued remote meetings.

• Approved reconstruction and enlargement of a detached garage at 528 Spurwink Avenue, Map U43 Lot 6 (7-0)
• Approved Findings of Fact and Additional Findings of Fact for the garage request (7-0)
• Approved December 2, 2020 meeting minutes (7-0)

School Board

The Cape Elizabeth School Board holds a virtual budget workshop to receive administrative presentations on proposed spending for each school and department. Presentations cover K-12 programs, special services, technology, facilities, transportation, instruction, nutrition, athletics, and the superintendent’s office.

• Pond Cove K-4 budget presentation by Jason Manjourides
• Middle School 5-8 budget presentation by Troy Eastman
• High School 9-12 budget presentation by Jeff Shedd
• Facilities and Transportation budgets presented by Perry Schwarz
• Athletics budget presented by Jeff Thoreck

School Board

The joint finance sub-committee of the Cape Elizabeth Town Council and School Board will meet to receive budget updates from both the town and the school department, discuss the Director of Technology position, and consider any other items before adjourning.

Energy Committee

The Cape Elizabeth Energy Committee is meeting virtually to review the Freedom of Access Act and town policies, discuss solar solicitation bids, and explore current or upcoming opportunities for energy savings in town buildings. The meeting includes public comment and approval of previous minutes.

• Review of Freedom of Access Act and town policies
• Discussion on solar solicitation bids
• Discussion on energy savings opportunities in town buildings

The Energy Committee approved the minutes from their November meeting. Members also discussed solar developer bids, reviewed the status of EV charging station grants, and explored options for conducting energy audits on town-owned buildings.

• Approved November meeting minutes (unanimous)

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting, covering updates on the master plan, food vendor requests, and a vote on the FY22 budget. Public comment periods are scheduled for items on and off the agenda.

• Master Plan Update Status – Richardson & Associates
• Master Plan Update Timeline – Kathy Raftice
• FWPF Master Plan Update – Andrea Southworth
• Food Vendor RFP & Annual Group Use Request Update – Kathy Raftice
• FY 22 Budget Discussion & Vote

The Fort Williams Park Committee voted 7-0 to accept its FY22 budget as presented, with member Mark Russell suggesting the budget be worked on later in the fall next season. The committee also approved the December 17, 2020 and January 7, 2021 draft minutes (7-0). Richardson & Associates gave a status update on the Master Plan Update, and the committee discussed a timeline that could bring the plan to the Town Council in May at the earliest. The committee also heard that the Food Vendor RFP bid opening was completed that day with the same three vendors submitting.

• Approved December 17, 2020 and January 7, 2021 draft minutes as submitted (7-0)
• Accepted FY22 budget as presented (7-0)
• Agreed to keep the February 4 vendor update meeting and the February 18 regular monthly meeting
• Directed that the Master Plan link be sent to all committee members
• Agreed to add a QR code presentation to the next meeting agenda

Town Council

The Cape Elizabeth Town Council and School Board are meeting jointly to review their respective budget processes and discuss the upcoming budget season. They will also review the Building Committee's progress and next steps. This is a discussion and planning session, not a final decision-making meeting.

• Review of School Board budget process
• Review of Town Council budget process
• Discussion of upcoming budget season
• Review of Building Committee process to date and moving forward

School Board

This is a combined meeting of the Cape Elizabeth School Board and Town Council to review their respective budget processes and discuss the upcoming budget season. They will also review the Building Committee's progress. The agenda is largely procedural and informational, with no votes or decisions scheduled.

• Review of School Board budget process
• Review of Town Council budget process
• Discussion of upcoming budget season
• Review of Building Committee process to date

Community Services Committee

The Community Services Advisory Committee is meeting via Zoom to handle routine business, including public comment, approval of minutes from the September 16, 2020 meeting, and correspondence. The main agenda items are updates on CECS (Cape Elizabeth Community Services) and Fort Williams. No specific decisions or proposals are listed beyond these updates.

• Public comment period
• Approval of minutes from September 16, 2020 meeting
• CECS updates
• Fort Williams update

The committee accepted draft minutes from October and November. The remainder of the meeting consisted of updates regarding youth and senior programming, pool and fitness operations, and Fort Williams park preparations.

• Accepted October and November draft minutes (4-0)

Planning Board

The Cape Elizabeth Planning Board will hold a remote meeting to elect officers, approve minutes, and consider two subdivision amendment requests. One request seeks a 90-day extension for the Tarbox Triangle Subdivision, and another involves merging two lots at 25 Hunts Point Rd in the Broad Cove Subdivision. Public comment will be accepted.

• Election of officers
• Approval of minutes from December 15, 2020 meeting
• Tarbox Triangle Subdivision Amendment extension - 90-day extension requested by Two Penguin Properties LLC
• Gould 25 Hunts Point Rd Subdivision Amendment - merge two lots at 25 Hunts Point Rd

The Cape Elizabeth Planning Board elected James Huebener as chair and Jonathan Sahrbeck as vice-chair, and approved the December 15, 2020 minutes. The board approved a 90-day extension for the Tarbox Triangle Subdivision amendment and approved a Broad Cove Subdivision amendment for 25 Hunts Point Rd.

• Elected James Huebener as chair (7-0)
• Elected Jonathan Sahrbeck as vice-chair (7-0)
• Approved December 15, 2020 minutes (6-0-1)
• Approved 90-day extension for Tarbox Triangle Subdivision amendment (7-0)
• Deemed Gould subdivision amendment application complete at 25 Hunts Point Rd (7-0)
• Approved Gould subdivision amendment to merge lots at 25 Hunts Point Rd (7-0)
• Adjourned the meeting (unanimous)

School Board

This is a special meeting of the Cape Elizabeth School Board held via Zoom. The only agenda item is a discussion regarding the search for a new Superintendent of Schools. No decisions or votes are listed on the agenda.

• Discussion of Superintendent of Schools search

At a January 19, 2021 special business meeting held via Zoom, the Cape Elizabeth School Board discussed the process for searching for a new Superintendent, including committee make-up and community participation. Chairperson Heather Altenburg named Elizabeth Scifres as co-chair of the search committee and read a statement on the search timing, saying an extension past July 1st would be taken if needed. The minutes record three unanimous motions, but the text does not specify what each motion was for. No vote on hiring an interim or permanent Superintendent is recorded.

• Three motions each passed unanimously (7-0); the minutes do not state what each motion was for
• Elizabeth Scifres named co-chair of the Superintendent search committee
• Board called for community participation in the Superintendent search

Town Council

The Cape Elizabeth Town Council is holding a workshop session to continue discussing its 2021 goals, which began on December 16, 2020. No formal decisions will be made, as workshop meetings are for dialogue and guidance only. Public comment is limited to 15 minutes total, with 3 minutes per person.

• Continued discussion of 2021 Town Council goals
• Public comment period (15 minutes total, 3 minutes per person)
• Workshop session, no formal votes allowed

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting via Zoom to elect officers, approve December minutes, and discuss the Water Body Naming Project, its budget, and Greenbelt trail work including Town Farm Trail improvements, a Forest Rd trail inquiry, and Gull Crest Nordic Trail grooming. The committee will also review the upcoming Planning Board agenda. Public comment is limited to 15 minutes per agenda item, with 3 minutes per speaker.

• Election of officers
• Water Body Naming Project discussion
• Budget review
• Town Farm Trail improvement/permitting
• Gull Crest Nordic Trail grooming

The Cape Elizabeth Conservation Committee elected Mitch Wacksman as chair (unanimous) and approved the December 8, 2020 minutes. It voted 7-0 to recommend $19,000 in funding for account 640-4114, which pays for greenbelt trail improvements. The committee agreed to recommend a list of water body names, to be finalized at its next meeting, and agreed to suspend further work on a potential Ocean Ave to Woodland trail after property owners declined. It also agreed to a greenbelt trails release reminding people not to litter rather than adding new signs about e-cigarette pods.

• Elected Mitch Wacksman as chair (unanimous); Emily Helliesen Day designated vice chair (unofficially)
• Approved minutes of the December 8, 2020 meeting
• Recommended $19,000 funding for account 640-4114 (greenbelt trail improvements) (7-0)
• Agreed to recommend a list of water body names; final draft to be reviewed at next meeting
• Agreed to suspend further work on the potential Ocean Ave to Woodland trail
• Agreed to issue a greenbelt trails release on litter/e-cigarette pods instead of adding new signage
• Agreed to increase Town Farm trail boardwalk length by 20% and add sleepers every 4 feet
• Approved the 2021 meeting schedule

School Board

The Cape Elizabeth School Board will hold a regular business meeting via Zoom, primarily focused on reviewing the FY21 budget and setting budget goals for FY22. The board will also consider approving athletic coach nominations and acknowledge a retirement. Public comments are limited to agenda items.

• Consideration to approve School Board Budget Goals for FY22
• FY22 Budget Update: review of FY21 budget goals, budget calendar, expenditure pie chart, state subsidy history, enrollment, and staffing levels
• Athletic nominations: Michael Bartley (CEHS Diving), Kevin Joy (CEHS Girls Ice Hockey Asst., 50/50 with Cade Blackburn)
• Notice of retiree: Barbara McLean, PCES Administrative Assistant

The Cape Elizabeth School Board approved athletic nominations for a diving coach and a girls ice hockey assistant coach, and approved revised FY22 budget goals. The board also approved the minutes of the December 15, 2020 meeting, accepted notice of two retirees, and appointed Elizabeth Scifres as a Co-Chair following an executive session on a personnel item. Much of the meeting was informational: principals presented strategic plan action steps, the business manager gave a budget-process update, and the superintendent discussed FY22 budget unknowns including state subsidy and health insurance costs.

• Approved December 15, 2020 minutes (unanimous)
• Approved athletic nominations: Michael Bartley, CEHS Diving; Kevin Joy, CEHS Girls Ice Hockey Asst. (50/50 with Cade Blackburn) (unanimous)
• Approved FY22 School Board budget goals as revised (unanimous)
• Accepted notice of retirees Barbara McLean (PCES) and Donna Wolfrom (CESD Superintendent) (unanimous)
• Appointed Elizabeth Scifres as Co-Chair after executive session; no vote needed, she accepted
• Voted to enter executive session under 1 M.R.S.A. §405(6)(A) for a personnel item (unanimous)
• Adjourned (unanimous)

Town Council

The Cape Elizabeth Town Council will consider setting public hearings for February 8, 2021 on several proposed ordinance amendments, including short-term rental regulations, fence rules, and parking changes. The council will also vote on consent items involving a library donation fund, budget transfers, and Fort Williams Park uses for 2021.

• Set public hearing for short-term rental amendments and Comprehensive Plan Recommendation #86 revision
• Set public hearing for fence regulations in Chapter 19 Zoning Ordinance
• Set public hearing for Town Farm District parking amendments
• Approve $584,457 budget transfer to new Parks and Grounds division; $24,400 for Greenbelt Trail Improvements
• Accept $1,000 donation to establish Maryellen Coles Children's Book Fund at Thomas Memorial Library

The Town Council scheduled public hearings for February 8 regarding short-term rental amendments, comprehensive plan revisions, fence regulations, Town Farm District parking, and Bottle Shed management. The council also approved 2021 uses for Fort Williams Park and filled three committee vacancies.

• Approved 2021 Fort Williams Park uses including Little League and High School Graduation (7-0)
• Authorized establishment of The Maryellen Coles Children’s Book Fund with a $1,000 donation (7-0)
• Scheduled Feb 8 public hearing for short-term rental amendments and Comprehensive Plan Recommendation #86 (7-0)
• Scheduled Feb 8 public hearings for fence regulations, Town Farm District parking, and Bottle Shed management (7-0)
• Tabled fund transfer Item #32-2021 to February 8 (7-0)
• Referred Kettle Cove and Sea View/Glen Avenue traffic ordinance amendments to Feb 1 workshop (7-0)
• Approved appointments to Board of Assessment Review, Fort Williams Park Committee, and Recycling Committee (7-0)
• Approved Dec 14, 2020 meeting minutes (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee will meet virtually to select a new committee chair. Members will also discuss future committee goals and receive updates regarding the recycling center and bottle donations.

• Selection of New Committee Chair
• Discussion of Future Committee Goals
• Recycling Center Update and Bottle Donations

The committee appointed a new chair and established a monthly meeting schedule for 2021, excluding July. Members discussed potential 2021 goals and the possible transfer of Bottle Shed Committee duties to the Recycling Committee.

• Approved November 5, 2020 meeting minutes as revised (6-0)
• Elected Tim Trachimowicz as committee chair (6-0)
• Agreed to meet monthly in 2021 except for July

Town Council

The Cape Elizabeth Town Council is holding a workshop to continue discussion on proposed short-term rental amendments and a revision to Comprehensive Plan Recommendation #86. The planning board has provided draft amendments and comments after public hearings. No formal votes will be taken at this workshop.

• Continued discussion of short-term rental amendments
• Revision to 2019 Comprehensive Plan Recommendation #86
• Planning board draft amendments and consensus comments
• Public comment limited to 15 minutes, 3 minutes per person

Planning Board

The Cape Elizabeth Planning Board is holding a remote workshop to discuss a proposed 17+ unit condominium project at Carr Woods, near Deep Brook Rd. They will also discuss nominations for Chair and Vice-Chair, watch a presentation on the Governor's Climate Action Plan, and review meeting logistics and committee work. Public comment is via written submissions only.

• Carr Woods: 17+ unit condominium project near Deep Brook Rd (U6-91, 91A, 92)
• Election of Chair and Vice-Chair scheduled for January 19, 2021
• GPCOG presentation on Governor's Climate Action Plan (first 30 minutes)
• Discussion of meeting logistics, related committees, and training