Cape Elizabeth public meetings in 2022

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, town engagement, climate planning, financial incentives, outreach, committee membership, and EV utilization. The agenda is largely discussion-oriented with no votes or decisions listed.

• Solar project updates
• Town engagement strategy
• Climate planning
• Survey of potential financial incentives to the town
• EV utilization

The Cape Elizabeth Energy Committee met via Zoom on December 22, 2022, and approved the November 17, 2022 minutes as submitted, with a note to add names and seek final approval at the next meeting. The committee discussed the solar agreement, noting the Town Manager was authorized to finalize the agreement with Encore, and assigned action items including reviewing the EV charging station dashboard and reaching out to regional contacts. No public comment was received, and the meeting adjourned at 9:12 PM.

• Approved 11.17.22 minutes as submitted (motion by John, second by Carrie)
• Noted Town Manager authorized to finalize solar agreement with Encore
• Assigned Dave B to print EV Dashboard monthly for group sharing
• Assigned Sam to contact Sarah at GPCOG; John to contact Troy Moon and Julie Rosenbach
• Assigned Richard to review EV charging station dashboard and Encore contract status

Planning Board

The Cape Elizabeth Planning Board will consider a waiver request from Charlene Maietta to merge a lot (R04-61) with lot 45 of the Highland Meadows Phase V subdivision at 199 Elderberry Drive, bypassing municipal joint review under the Subdivision Ordinance. The board will also approve minutes from October 18, 2022, and take public comment.

• Waiver request from municipal joint review for subdivision amendment merging lot R04-61 with lot 45, Highland Meadows Phase V, 199 Elderberry Drive
• Approval of minutes from October 18, 2022
• Public comment period

The Cape Elizabeth Planning Board approved a waiver from joint municipal review for Charlene Maietta's proposal to merge her Cape Elizabeth lot (R04-61) with an abutting lot in South Portland at 199 Elderberry Drive, part of the Highland Meadows Phase V subdivision. The waiver allows the merger to proceed without joint review, though the applicant must still submit a subdivision amendment to South Portland. The board also approved the October 18, 2022 minutes and adjourned.

• Approved waiver of joint municipal review for lot merger (6-0)
• Approved minutes of October 18, 2022 (6-0)
• Adjourned meeting (6-0)

Fort Williams Park Committee

The committee will discuss the Fort Williams budget and receive an update on pond feasibility. Members will also hold a vote for the 2023 Committee Chair.

• Pond feasibility update
• Fort Williams budget discussion
• 2023 Chair vote
• Goddard Mansion update
• Friends of Fort Williams update

Community Services Committee

The Community Services Committee will meet to approve minutes from November 9, 2022, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. Public comment is limited to three minutes per person, with 15 minutes per agenda item. The meeting is procedural, with no specific decisions or proposals listed.

• Approval of minutes from November 9, 2022 meeting
• CECS Updates
• Ft Williams Update
• Public comment period (3 min/person, 15 min/item)

The committee approved the minutes from the November 9, 2022 meeting. The remainder of the meeting consisted of staff updates regarding community programming, facility schedules, and personnel changes.

• Approved November 9, 2022 draft minutes (4-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a regular meeting with public comment periods, adopt previous minutes, review student representative applications, discuss its goals and objectives, and receive a report on the Human Library Project. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Student Representative Applications review
• Review of Goals & Objectives
• Human Library Project Report

Town Council

The Cape Elizabeth Town Council is holding a workshop to review the Freedom of Access Act, bias, and conflicts of interest with the town attorney, and to enter executive session to begin the town manager's annual evaluation and contract discussion. No formal decisions are expected, as workshop meetings are for dialogue only, except procedural votes.

• Review of FOAA/bias/conflicts of interest with Town Attorney Kyle Flaherty
• Executive session to begin town manager's annual evaluation and contract discussion
• Town manager's three-year contract runs through January 29, 2023

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items on the business meeting agenda, followed by a vote to adjourn. The agenda is limited to these procedural actions and contains no public discussion items.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel items
• Vote to enter executive session
• Vote to adjourn

Conservation Committee

The Cape Elizabeth Conservation Committee will hold a regular meeting to review minutes, discuss a preliminary Resource Protection Permit request from Roots Academy, and consider greenbelt management projects including trail signs and a new boat rack. The committee will also set priorities and discuss the budget. The meeting is open to public comment.

• Roots Academy Resource Protection Permit request preliminary discussion
• Trail sign replacement at Cross Hill, Winnick Woods, and other locations
• Gull Crest trails mapping and event request
• New boat rack consideration
• Budget and priority setting

The Cape Elizabeth Conservation Committee approved a Vigorous Tenderness outdoor concert at Gull Crest on December 21, 2022, with a 6-0 vote. The committee also discussed a Roots Academy site plan amendment for 2 Davis Point Lane, approved minutes with an amendment, and agreed to fund a third boat rack and purchase equipment for volunteer trail work.

• Approved Vigorous Tenderness concert at Gull Crest (6-0)
• Approved November 8, 2022 minutes as amended (5-0-1)
• Agreed to fund construction of third boat rack at Gull Crest
• Agreed to purchase impact driver and electric chainsaw for volunteer work
• Agreed to hire wildlife biologist to investigate rising waters at Gull Crest
• Prioritized trail projects from FB Environmental study (1-87, 1-90, 1-91, 1-99, 2-19, 2-32, 2-40)

School Board

The Cape Elizabeth School Board will hold its regular business meeting on December 13, 2022, to elect a chair and vice-chair, approve committee appointments, and consider several new business items. These include approving sabbaticals, adjusting a job description, disbanding the current Building Oversight Committee, creating a new School Building Advisory Committee, adjusting the school calendar for Kindergarten Orientation, and second readings of several policies. The board will also hear presentations from staff and reports from the business manager and superintendent.

• Election of Board Chair (Elizabeth Scifres) and Vice-Chair (Phil Saucier)
• Consideration to disband the current Building Oversight Committee
• Consideration to create the School Building Advisory Committee
• Consideration to adjust school calendar for Kindergarten Orientation on April 12-13, 2023
• Second readings of policies AC, ACAA, ACAB, GCFB, and approval of related procedures

The Board elected Elizabeth Scifres as Chair and Phil Saucier as Vice-Chair. Members approved several administrative updates, including a staff sabbatical and a revised job description for the Payroll Specialist. The Board also disbanded the Building Oversight Committee and updated policies regarding hair and hair texture.

• Elected Elizabeth Scifres as Board Chair (7-0)
• Elected Phil Saucier as Board Vice-Chair (7-0)
• Approved board member representatives for standing committees and appointments (7-0)
• Approved sabbatical for Danielle Hessert for SY23-24 (7-0)
• Approved adjusted job description for Payroll Coordinator/Bookkeeper (7-0)
• Disbanded the current Building Oversight Committee (7-0)
• Adjusted school calendar for Kindergarten Orientation to April 12-13, 2023 (7-0)
• Approved second readings of Policies AC, ACAA, ACAB, and GCFB (7-0)

School Board

This agenda lists the Cape Elizabeth School Board's standing and advisory committees, along with appointments requiring board representation for the December 2022-December 2023 term. It is largely procedural, as it outlines committee structures and roles without specific decisions or discussion items.

• Standing committees include Buildings & Grounds, Finance, Negotiations, and Policy
• Advisory committees include Building Oversight and DEI
• Appointments include Calendar, District Planning, Dropout Prevention, Legislative Liaison, PATHS, Sabbatical, Technology, and Wellness

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting for 2023, where it will elect a chair, adopt council rules, and make numerous appointments to committees and boards. The council will also consider several action items, including conditional approval of donated land for the Carr Woods condominium project, a liquor license renewal for Tacos Y Tequila, and referrals for stormwater ordinance amendments.

• Election of Jeremy A. Gabrielson as Town Council chair for 2023
• Approval of consent calendar including appointments to committees and boards
• Renewal liquor license for Tacos Y Tequila at 517 Ocean House Road
• Conditional municipal approval of donated property (10-foot easement and 1.55 acres) for Carr Woods condominium project
• Referral of stormwater ordinance amendments to workshop and Planning Board

The Cape Elizabeth Town Council approved several items, including the conditional acceptance of two land parcels proposed for donation from the Carr Woods condominium project, the adoption of updated Town Council Rules and a Code of Ethics, and the authorization for the Town Manager to finalize solar project negotiations with Encore. The council also made numerous appointments to boards and committees, approved a liquor license renewal for Tacos Y Tequila, and tabled a decision on extending the limited emergency for remote meetings to a January workshop.

• Approved conditional municipal approval of two land parcels for donation from Carr Woods project (6-0)
• Adopted updated Town Council Rules (6-0)
• Approved Code of Ethics for 2023 (6-0)
• Authorized Town Manager to finalize solar project agreement negotiations with Encore (6-0)
• Approved renewal of liquor license for Tacos Y Tequila (6-0)
• Approved annual appointments to boards and committees (6-0)
• Reappointed Debra M. Lane as Registrar of Voters (6-0)
• Tabled decision on extending limited emergency for remote meetings to January 4 workshop (6-0)

School Board

The Cape Elizabeth School Board's Policy Committee met to review and revise several policies to align with a Maine law effective August 8, 2022, that prohibits discrimination based on race-based hair texture and styles. The committee discussed approving revised policies and procedures, and considered developing a new public information policy. The agenda also lists many policies for future review.

• Revised policies AC, ACAA, ACAA-R, ACAB, ACAB-R, GCFB, GCFB-R to reflect Maine Human Rights Act change on hair texture discrimination
• Discussion of new policy on public communication and information (KDA - Public Information Program)
• Review of MSMA BDE-R and BED policies
• Upcoming reviews include policies on animals in schools, student drug/alcohol use, and co-curricular eligibility
• List of 40+ policies for future review, including hazing, tobacco, naloxone, social media, and student discipline

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet to consider a request by property owners Tracy A. Floyd and M. Bryson Hopkins to create an accessory dwelling unit at 5 Fairway Drive. The board will also approve minutes from its October 25, 2022 meeting. No other business is scheduled.

• Public hearing on accessory dwelling unit request at 5 Fairway Drive (Map U27 Lot 41)
• Request based on Sections 19-5-5 and 19-7-5 of the Zoning Ordinance
• Approval of minutes from October 25, 2022

Planning Board

The Cape Elizabeth Planning Board will hold a workshop on December 6, 2022, to discuss several development proposals. Items include a site plan for 18 apartments at 300 and 400 Town Common Circle, a change of use at 2 Davis Point Lane, amendments to a site plan at 287 Ocean House Rd, and a subdivision at 14 Strout Rd. The board will also discuss meeting logistics and training. Public comment is by written submission only; no public speaking is available at the workshop.

• 300 and 400 Town Common Circle: 2 buildings, 18 apartments (10 two-bedroom, 8 three-bedroom) with first-floor non-residential space
• 2 Davis Point Lane: change of use from office to institutional/school and creation of a nature path
• 287 Ocean House Rd (Lumbery): amendments to previously approved site plan by Yam Yams LLC
• 14 Strout Rd: 9+ lot subdivision by Dorvee Builders

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee's Goals Sub-Committee is meeting remotely to review the 2023 Plan Matrix. The agenda includes only a call to order, the matrix review, and adjournment, with no other substantive items.

• Review of 2023 Plan Matrix

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review evaluations from the November 7th community forum, discuss outreach and data collection, and plan meeting schedules. The committee will also consider whether to hold Zoom meetings through the end of December and how to address citizen ideas. This is a working session focused on process and next steps, not a final decision-making meeting.

• Review of evaluations from November 7th community forum
• Discussion of Zoom meetings through end of December
• Discussion of outreach and data collection efforts
• Discussion of framework for addressing citizen ideas
• Approval of minutes from October 11 and November 7 meetings

Energy Committee

The Energy Committee will meet to review a solar offer from Encore with attorney David Littell. The meeting includes standard procedures such as roll call and approval of previous minutes.

• Review of Encore solar offer with attorney David Littell

Recycling Committee

The Recycling Committee will meet to review applications for the Bottle Donations Program. The meeting also includes discussions regarding outreach, communications, social media, and updates on the Recycling Center.

• Review of Bottle Donations Program applications
• Discussion of outreach, communications, and social media
• Recycling Center update

The committee unanimously approved awarding bottle donation funds to applicants on a draft list. Members discussed implementing a volunteer signup system for awardees to work at the bottle shed.

• Approved November 3, 2022 meeting minutes (5-0)
• Approved funding for bottle donation applicants on the draft list (5-0)

School Board

The Cape Elizabeth School Board is holding a workshop to discuss adjusting the 2022-2023 school calendar to make April 12 and 13 Kindergarten Orientation days, and to continue discussions on addressing school building needs, including the possibility of a new advisory committee with the Town Council. The meeting is a workshop, so no formal votes are expected.

• Discuss adjusting the 2022-2023 school calendar to make 4/12/22 and 4/13/22 Kindergarten Orientation
• Continue discussion on addressing school building needs
• Discuss aspects of a possible new advisory committee in collaboration with the Town Council

Town Council

The Ad-Hoc Housing Diversity Study Committee is holding a workshop to plan its future efforts, including inviting subject matter experts, developing outreach strategies, and discussing data collection via a written survey. The committee will also discuss meeting recordings and ideas from the community. This is a planning session, not a decision-making meeting on specific housing policies.

• Discussion of inviting subject matter experts to future workshops
• Discussion of outreach strategies to engage the community
• Discussion of data collection efforts including a written survey
• Discussion of meeting recordings and other outreach efforts
• Public comment periods at start and end of meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee is holding a workshop to work on strategic planning and draft actionable goals for the coming year. The meeting is a working session, not a public hearing or decision-making body.

• Strategic planning session
• Drafting actionable goals for the coming year

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review minutes from the previous meeting, hear public comments, and discuss proposed amendments to neighborhood parking rules and stormwater and erosion control regulations. No formal decisions are listed on the agenda.

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park matters. Key items include a feasibility update on the pond project, updates from Friends of Fort Williams, a dog-related update, and a park update with budget discussion. Public comment periods are scheduled for items on and off the agenda.

• Pond feasibility update presented by Will Haskell of Gorrill Palmer
• Friends of Fort Williams update by Andrea Southworth
• Dog update by Kathy Raftice
• Fort Williams update and budget discussion by Kathy Raftice
• Approval of October 20, 2022 draft minutes

The Fort Williams Park Committee approved the amended October 20, 2022 site walk and meeting minutes (6-0). They received updates on the pond feasibility study, dog enforcement, and park projects. No playground bids were received, so the RFP will be reposted. The committee agreed to move forward with holiday lighting and discussed a granite stairway replacement.

• Approved amended Oct. 20, 2022 site walk and meeting minutes (6-0)
• Agreed to move forward with holiday lighting from Blingle!
• Discussed replacing wooden stairway with granite; will write RFP
• No playground RFP responses; will repost
• Discussed pond dredging and water supply improvements

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, town engagement strategies, climate planning, and potential financial incentives. The agenda includes public comment periods and approval of previous minutes, with no specific decisions or proposals detailed.

• Solar project updates
• Town engagement strategy
• Climate planning
• Survey of potential financial incentives to Town
• Community outreach opportunities

The Energy Committee met via Zoom on November 17, 2022, with five members present and two absent. The only substantive action was approving the previous meeting's minutes by unanimous vote. No public comment was offered, and the meeting adjourned at 8:35 p.m.

• Approved previous meeting minutes (unanimous)

Town Council

The Appointments Committee is holding in-person interviews for 14 open positions on town boards and committees. New 3-year terms begin January 1, 2023, with some unexpired terms ending December 31, 2023.

• Board of Assessment Review – 1 opening (unexpired term until 12/31/2023)
• Board of Zoning Appeals – 2 openings
• Community Services Committee – 2 openings
• Conservation Committee – 1 opening
• Diversity, Equity and Inclusion Committee – 2 openings

School Board

The Cape Elizabeth Town Council and School Board will hold a joint workshop to discuss next steps following the November 8 school project referendum. They will also discuss tax impacts and bond optimization strategies, as well as the 2023 budget planning timeline. This is a workshop session, so no formal decisions will be made.

• Discussion of next steps following the school project referendum vote held on November 8
• Discussion of tax impacts and bond optimization strategies
• 2023 Budget planning timeline and milestones
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

This is a workshop meeting where the Town Council and newly elected councilors will caucus for the 2023 council year. They will discuss committee assignments to be voted on in December, review the 2023 meeting calendar and the FY 2024 budget review schedule, and schedule orientation for new members. No formal decisions will be made, as this is a workshop.

• Discussion of council committee assignments for vote on December 12
• Review of 2023 Town Council Meeting Schedule
• Review of FY 2024 Budget Review Schedule
• Schedule orientation for new council members

School Board

The Building Oversight Committee is meeting to consider the outcome of the November 8, 2022 building project referendum and to provide feedback to the School Board on next steps. The committee will not formally endorse specific actions at this meeting. The agenda also includes setting a date for the next meeting.

• Discuss outcome of 11/8/22 building project referendum
• Provide feedback to School Board on next steps
• Referendum sought replacement of Pond Cove Elementary and Cape Elizabeth Middle School and renovation of Cape Elizabeth High School
• Next meeting date to be determined

Town Council

The Cape Elizabeth Town Council met on November 14, 2022, to discuss and approve several grants totaling $51,310.84 for public safety, public works, and social services. The council also considered revisions to Thomas Memorial Library policies and potential changes to the Portland Head Light Museum and Gift Shop's non-profit status.

• Accepted $39,501.60 Cape Care ARPA grant for Wage Supplement Program and Provider Transition
• Accepted $5,000 Distracted Driving Enforcement grant for Police Department
• Accepted $5,000 Click It or Ticket grant for Police Department
• Accepted $1,809.24 MMA Safety Grant for Public Works Department flammables safety cabinet
• Considered revisions to Thomas Memorial Library policies (Circulation, Meeting Room, Confidentiality, Community Information Area, Displays & Exhibits)

The Town Council approved revisions to five Thomas Memorial Library policies and accepted four grants for health, police, and public works. The council also adopted General Assistance Maximums and referred pesticide use and Portland Head Light museum status to workshops.

• Approved revisions to Library Circulation, Meeting Room, Confidentiality, Community Information Area, and Displays & Exhibits policies (7-0)
• Accepted $39,501.60 ARPA grant for Cape Care (7-0)
• Accepted $5,000 Distracted Driving grant for Police Department (7-0)
• Accepted $5,000 Click It or Ticket grant for Police Department (7-0)
• Accepted MMA Safety Grant up to $1,809.24 for Public Works flammables cabinet (7-0)
• Adopted General Assistance Maximums and Recovery Residence Housing Maximums (7-0)
• Referred campaign reports town ordinance to a workshop (4-3)
• Referred ending non-profit status of Portland Head Light Museum and Gift Shop to workshop (7-0)

Riverside Cemetery Committee

The Riverside Cemetery Committee will review four separate requests to purchase or transfer cremation and burial lots at its November 10 meeting. The agenda includes procedural items such as roll call, approval of prior minutes, and public comment periods, but no major decisions are scheduled.

• Diane L. Jordan requests to purchase one cremation lot (Section PC Lot #2)
• Adrian & Sarah Moran request to purchase one cremation lot
• Christopher & Heidi Rosengren request to purchase a cremation lot
• Mark E. Munson requests to transfer burial rights for Section CC Lot #78 to Joseph P. Bettencourt at 107 Scott Dyer Road

The Riverside Cemetery Committee approved cremation lot purchases for Diane L. Jordan and Christopher & Heidi Rosengren, denied a request from Adrian & Sarah Moran due to lack of residency, and approved a buyback of a lot from Mark E. Munson. All votes were unanimous (3-0).

• Approved Diane L. Jordan's purchase of one cremation lot (3-0)
• Denied Adrian & Sarah Moran's request to purchase a cremation lot (3-0)
• Approved Christopher & Heidi Rosengren's purchase of a cremation lot (3-0)
• Approved buyback of Section CC Lot #78 from Mark E. Munson (3-0)

School Board

The School Board will review procedures for accepting public gifts and donations to the school department. The meeting also includes a discussion regarding Policy FF, which governs the naming of school facilities.

• Review of public gifts/donations to school policy
• Process for donation acceptance by Superintendent and School Board
• Policy FF - Naming of School Facilities

Community Services Committee

The Community Services Committee will hold a routine meeting with no substantive decisions or discussions. Items include approval of prior meeting minutes, correspondence, and brief updates on Cape Elizabeth Community Services (CECS) and Fort Williams.

The committee approved the draft minutes from October 12, 2022. The remainder of the meeting consisted of updates regarding the Cape Ice Arena, youth and adult programming, pool facilities, and Fort Williams/PHL operations.

• Approved draft minutes from October 12, 2022 (4-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss its vision statement, goals, and budget recommendations, as well as review its charge and original goals. They will also consider student representative applications and set agenda items for the next meeting. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Student Representative Applications
• Committee Vision Statement
• Goals and Budget Recommendations
• Review Charge and Original Goals
• Agenda Items for Next Meeting

Town Council

The Town Council will receive and review new applications for several boards and committees, including the Thomas Memorial Library Committee, Conservation Committee, and Community Services Committee. Three residents submitted applications, each outlining their qualifications and reasons for interest in serving.

• New applications for Thomas Memorial Library Committee, Conservation Committee, and Community Services Committee
• Applications from Rev. Dr. Frances Bagdasarian, Wendy Wallis, and Michelle Boyer
• Doreen Blanc Rockstrom applied for Board of Zoning Appeals with focus on housing and zoning ordinances

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss and decide on several conservation projects, including trail sign replacements, boardwalk repairs, and an invasive species project. They will also receive an update on a joint grant application for the Spurwink Marsh project and review their budget. The meeting includes public comment periods and approval of previous minutes.

• Trail sign replacement at Cross Hill, Winnick Woods, and other locations
• Big Wood (Gull Crest) interim repair
• Scott Dyer trail boardwalk replacement status
• Spurwink Bridge and Boardwalk decking update
• Joint Cape Elizabeth/Scarborough grant application for Spurwink Marsh project

The committee approved an application for invasive species management at Dyer Woods. Members also agreed to reopen the Town Center Trail and discussed budget priorities for the coming year.

• Approved October 11, 2022 meeting minutes (6-0)
• Approved Dyer Woods invasives application with condition to move black bags to back of property (6-0)
• Agreed to reopen the Town Center Trail

School Board

The Cape Elizabeth School Board is meeting in executive session to consult with legal counsel under Maine law. The agenda includes only procedural items: entering the session and adjourning. No public decisions or discussions are scheduled.

• Executive session for legal consultation under 1 M.R.S.A. §405 (6)(E)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on November 8, 2022, to consider several action items, including adjusting the 2022-2023 school calendar to move the CEHS graduation date to June 4, 2022 (likely a typo for 2023), approving virtual school days under certain conditions, and hiring a part-time elementary school social worker. The board will also review MSBA delegate resolutions, approve a CEEF grant for decodable books, and conduct second readings of several policies. The agenda includes recognitions, reports, and committee updates.

• Consideration to move CEHS graduation date to June 4, 2022 (likely 2023)
• Consideration to approve virtual school days if determined necessary by Superintendent
• Consideration to hire Jackie Bromage as Elementary School Social Worker (.5) at Pond Cove Elementary
• Consideration to approve CEEF grant of $12,941 for decodable books with representation
• Second readings of policies: FF (Naming of School Facilities), EFE (Sales of Foods), BDC (Board Appointments), BDE (Board Standing Committees), BDF (Board Advisory Committees)

The Cape Elizabeth School Board approved moving the 2023 CEHS graduation date from June 11 to June 4, and authorized the superintendent to declare virtual school days for inclement weather or other reasons. The board also approved several field trips, a new hire, a CEEF grant, and multiple policy readings, all by 6-0 votes. A job description adjustment for the Payroll Coordinator/Bookkeeper position was tabled.

• Approved moving CEHS graduation to June 4, 2023 (6-0)
• Approved virtual school days at superintendent's discretion (6-0)
• Approved hiring Jackie Bromage as Elementary School Social Worker (.5) at Pond Cove (6-0)
• Approved Women's Leadership Academy field trip Nov 17-18, 2022 (6-0)
• Approved CEHS Model UN field trip to Boston University Feb 10-12, 2023 (6-0)
• Approved CEEF grant of $12,941 for decodable books with representation (6-0)
• Approved School Board Norms (6-0)
• Tabled Payroll Coordinator/Bookkeeper job description adjustment

Town Council

The Town Council's Ad-Hoc Housing Diversity Study Committee is holding a community forum to present findings from its housing study and explain Maine Law LD2003, which governs the town's affordable housing requirements. The forum includes public comment and a group exercise for residents to discuss and propose affordable housing strategies. No decisions will be made at this meeting; it is a discussion and input-gathering session.

• Presentation on Maine Law LD2003 Guidance for Municipalities
• Summary of Affordable Housing Strategies recommended in the Housing Diversity Study
• Public comment on housing study materials
• Optional group exercise for residents to discuss or propose affordable housing ideas
• Discussion of goals, issues, and next steps for the committee

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss housing goals and set a process for community engagement, following a public forum. They will also review minutes from the last meeting and consider scheduling future outreach sessions. The meeting is primarily procedural and planning-focused.

• Discussion of public forum
• Set date for next public forum or community outreach session
• Discussion of housing goals for this committee
• Set goals and process for community engagement

The Housing Diversity Study Committee voted 7-0 to present pages 66-67 of the Housing Diversity Study, outlining housing creation goals, at the next Community Forum on Dec. 5, 2022. The committee also approved revisions to the October 11 meeting minutes, scheduled a planning workshop for Nov. 29, and discussed outreach strategies, regulatory barriers, and potential land gifting. No final decisions were made on housing policy or land use.

• Approved presenting housing creation goals (pages 66-67) at Dec. 5 Community Forum (7-0)
• Approved revisions to October 11 meeting minutes (7-0)
• Scheduled planning workshop for Nov. 29, 2022 at 6:30 pm
• Scheduled next committee meeting and Community Forum for Dec. 5, 2022
• Agreed to request CETV support and use Town Council Chambers for meetings

Recycling Committee

The Recycling Committee is meeting to discuss school recycling programs, review applications for the bottle donations program, and receive updates on outreach and the recycling center. Public comment is allowed on agenda and non-agenda items.

• School Recycling Discussion
• Bottle Donations Program – Review of Applications
• Outreach, Communications, and Social Media
• Recycling Center Update

The Recycling Committee unanimously approved the October 6, 2022 meeting minutes. They discussed the bottle donations program but deferred any funding decisions to the December meeting. No other substantive decisions were made; other items were informational or deferred.

• Approved October 6, 2022 meeting minutes (5-0)
• Deferred bottle donation funding decisions to December meeting
• Agreed to continue discussing prioritization methods for future bottle donation applications

School Board

The Cape Elizabeth School Board is holding a special business meeting to discuss strategic plan goals. The primary action item is the consideration of an overnight student trip to Thomas Point Beach in Brunswick scheduled for November 8, 2022.

• Approval of an overnight CEHS student trip to Thomas Point Beach on 11/8/22

The Cape Elizabeth School Board held a special business meeting on November 1, 2022, and approved an overnight student trip to Thomas Point Beach in Brunswick, with dates adjusted to November 7-8 due to weather. The trip focuses on teaching safety, paddling, camping, and life skills. The motion passed 5-0, and the board then adjourned.

• Approved overnight CEHS student trip to Thomas Point Beach, Nov. 7-8 (5-0)
• Adjourned meeting (5-0)

Planning Board

The Cape Elizabeth Planning Board holds a workshop to review proposed changes to the Highland Meadows Subdivision and revisions to the open space plan for the Carr Woods development. The board will also receive a status update on its own operations and related committees.

• Highland Meadows Subdivision Amendment: merge lot at 1499 Elderberry Drive, South Portland into existing subdivision
• Carr Woods development: revisions to open space plan for 16-unit and single-family home lot project at 10 Deep Brook Road
• Planning Board status update on logistics, committee work, and training

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will discuss proposed changes to the Meeting Room Policy, including whether outside groups' meetings must be open to the public and who is eligible to book spaces. The committee will also consider a change to its meeting schedule and select members for a Strategic Planning Working Group. The agenda includes public comment periods and approval of prior minutes.

• Discussion of Meeting Room Policy updates (redlined 10-2022) on outside group bookings and eligibility
• Proposed change in committee meeting schedule
• Selection of committee members for Strategic Planning Working Group
• Approval of minutes from September 22, 2022 meeting

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 information and provide recommendations to the School Board on district operations. The agenda includes discussing student and staff absence numbers at Cape Elizabeth High School, the Maine CDC's response, and any recommendations the committee may have.

• Discussion of student/staff absences at CEHS
• Review of Maine CDC response to absences
• Potential recommendations to the School Board

School Board

The Cape Elizabeth School Board is holding an emergency meeting to consider mitigation measure recommendations. These recommendations were made by the District Planning Committee and outlined by the Superintendent.

• Consideration of mitigation measure recommendations from the District Planning Committee

The Cape Elizabeth School Board held an emergency meeting to address rising absenteeism at the high school, which was declared in COVID-19 outbreak status. The board approved a motion to strongly recommend masking and implement other mitigation measures recommended by the superintendent and medical team during such outbreaks. The motion passed unanimously, 6-0.

• Approved motion to strongly recommend masking during MCDC-declared COVID outbreaks (6-0)
• Approved implementing other mitigation measures as recommended by superintendent and medical team (6-0)
• Adjourned meeting (6-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on October 25, 2022, to review a single request to expand a front porch at 19 Orchard Road under the town's zoning ordinance. No other business, communications, or old business items are listed on the agenda.

• Hear request by David Lawser to expand front porch at 19 Orchard Road (Map U21 Lot 125) under Section 19-4-3.B.4 of Zoning Ordinance

The Board of Zoning Appeals tabled a request from David Lawser to expand a front porch at 19 Orchard Road. The board requires a boundary survey with metes and bounds to ensure the project does not increase the property's existing nonconformity regarding setbacks.

• Approved August 23, 2022 meeting minutes (5-0)
• Tabled porch expansion request for 19 Orchard Road pending a boundary survey (4-1)

School Board

The Cape Elizabeth School Board holds a workshop to review strategic plan goals and discuss operational items including a potential change to the CEHS graduation date, updates on the School Building Project, and preliminary options for handling snow days. The board will also review the caucus process and FY24 budget timeline.

• Discussion on shifting the CEHS graduation date
• Update on the School Building Project
• Snow Day Options Preliminary Discussion
• Review of FY24 Budget Timeline/Process

School Board

The Cape Elizabeth School Board will meet with district leadership to discuss and set goals for the 2024-2025 school year. The retreat focuses on six strategic priorities including health and well-being, global competency, multiple pathways to success, safe facilities, and environmental responsibility.

Energy Committee

The Energy Committee will meet to conduct routine business including appointing a new chair and discussing several energy-related projects such as a solar project, school project, and energy contracting. The meeting also includes public comment periods and approval of previous minutes.

• Appoint new Chair
• Discuss Solar project
• Discuss School project
• Discuss Energy contracting
• Review IRA benefits

The committee appointed Sam Milton as Chair and designated Richard Parker and David Kane as representatives for the Solar Committee. A motion was also made to send a clarification document from Richard Parker to the Town Council.

• Appointed Sam Milton as Chair (unanimous)
• Approved motion to send Richard Parker's clarification document to TC
• Appointed Richard Parker and David Kane as Solar Committee representatives

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review draft minutes, hear updates from Friends of Fort Williams and Colby Engineering, and allow public comment on agenda and non-agenda items. No formal decisions are listed on the agenda.

The committee approved a request from the Rotary to hold fireworks in the park on March 4th. Members discussed maintenance priorities and the stabilization of the Goddard Mansion. A workshop with the Town Council regarding the Powers Road project is scheduled for December 14th.

• Approved September 21, 2022 draft minutes (5-0)
• Approved Rotary request for fireworks on March 4th (5-0)

Fort Williams Park Committee

The Fort Williams Park Committee is conducting a site walk to view various locations within the park, including the bleacher/children's garden, tennis courts, pickleball courts, and other areas. Following the walk, the committee will proceed to the Community Services Center for its regular monthly meeting. The agenda is primarily a site inspection with no formal decisions listed.

• Site walk of Bleacher/Children's Garden, Tennis Courts, Old Main Gate, Officers Row Preserve, Pickleball Courts, Maintenance Area Parking, Off-Leash Walking Area/The Green, Cliff Walk, Battery Keyes, Goddard Mansion
• Pond viewing at 5:00 PM
• Regular monthly meeting to follow at Community Services Center

The committee performed an annual site walk to identify maintenance needs for tennis courts, pickleball courts, and stonewalls. Members discussed potential dredging and water source options for the pond. No formal votes were recorded during the site walk.

• Requested price estimate for tennis court repairs
• Requested coordination with Tree Warden and Public Works for stump removal
• Requested estimate for lighthouse hardscape work
• Planned use of stone dust to fill Cliff Walk erosion

Planning Board

The Cape Elizabeth Planning Board will meet to approve minutes from its September 20 meeting and review a site plan for a 440 sq. ft. farm stand at 192 Bowery Beach Road. The public may comment after the applicant's presentation.

• Fresh Pickins Farm site plan review for 440 sq. ft. farm stand at 192 Bowery Beach Road (R09-5B), Sec. 19-9 Site Plan Review

The Planning Board approved a site plan to make a 440 sq. ft. temporary farm stand permanent. The approval includes specific conditions regarding parking, accessibility, and utility approvals.

• Approved amended minutes of September 20, 2022 (5-0-1)
• Approved site plan for Fresh Pickins Farm permanent farm stand (6-0)

School Board

The Cape Elizabeth School Board is reviewing a list of approved fundraising and gift options for school construction projects, including a $2 million auditorium expansion that would increase seating from 350 to 650. They are also discussing recruitment of a fundraising chair and scheduling a next meeting if a referendum passes.

• Auditorium and associated support spaces: $2,000,000 fundraising cost, deadline Feb 23, 2023
• Athletics fitness area: $150,000, deadline June 2023
• Athletics concession stand: $50,000, deadline June 2023
• Roof solar PV: $350,000, no deadline
• Green roof installation: $148,000, no deadline

Town Council Ordinance Committee

The Ordinance Committee will meet to review amendments regarding stormwater and erosion control. The meeting also includes a review of previous minutes and opportunities for public comment.

• Stormwater and erosion control amendments

The committee reviewed a draft package to revise stormwater regulations in Chapter 25. Members discussed applicability thresholds and definitions, noting they do not wish to expand requirements beyond MS4 permit mandates. No final vote on the amendments was taken.

• Approved September 14, 2022 meeting minutes (3-0)

Town Council

The Cape Elizabeth Town Council is meeting to handle routine business, including reports from the finance committee, fire chief, and town manager, plus a school project update. They will vote on a liquor license renewal, acknowledge the Housing Diversity Study final report, appoint members to the Registration Appeals Board, set a public hearing for General Assistance maximums, and consider a $120 food truck special use permit fee. They will also refer LD 2003 zoning amendments to a workshop and hold an executive session on a property tax abatement hardship request.

• Liquor license renewal for The Well at Jordan's Farm, 19 Wells Road
• Acknowledge receipt of Housing Diversity Study final report (September 2022)
• Appointments to Registration Appeals Board (terms effective Oct 16, 2022)
• Set public hearing for General Assistance Appendices A-G and Recovery Residence Housing Maximums (Nov 14, 2022)
• Amend fee schedule to establish $120 Food Truck Special Use Permit fee

The Cape Elizabeth Town Council approved a $50 food truck special use permit fee, referred LD 2003 zoning amendments to a workshop, and denied a property tax abatement. It also approved consent items including a liquor license renewal and appointments to the Registration Appeals Board.

• Approved $50 food truck special use permit fee (6-0)
• Referred LD 2003 zoning amendments to workshop (5-1)
• Denied property tax abatement request (6-0)
• Approved liquor license renewal for The Well at Jordan's Farm (6-0)
• Acknowledged Housing Diversity Study final report (6-0)
• Appointed members to Registration Appeals Board (6-0)
• Set General Assistance appendices to public hearing (6-0)
• Approved September 12, 2022 minutes (6-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting remotely to handle routine business and discuss several items, including revised terms and definitions, a poster for student representative positions, highlighted SWOT priorities, outcomes, and budget recommendations. Public comment is limited to 15 minutes per agenda item, with each speaker limited to three minutes.

• Adopt minutes from previous meeting
• Revised/limited terms and definitions
• Poster/Flier for student representative positions
• Highlighted SWOT priorities
• Budget recommendations for committee

Community Services Committee

The Community Services Committee is meeting to discuss updates on the Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda includes public comment, approval of minutes from the September 14 meeting, and correspondence. No specific decisions or proposals are listed beyond these updates.

• CECS updates
• Fort Williams update
• Approval of minutes from September 14, 2022 meeting

The committee approved the draft minutes from September 14, 2022. The remainder of the meeting consisted of staff updates regarding youth and adult programming, pool staffing, and Fort Williams park operations.

• Approved draft minutes from September 14, 2022 (5-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will organize itself by electing a chair, adopting public comment procedures, and reviewing Maine’s Freedom of Access Act requirements. Members will also set a meeting schedule and decide how the committee will make decisions.

• Elect chair to preside over meetings
• Adopt public comment rules (15 minutes total, 3 minutes per speaker)
• Review FOAA compliance and public document access
• Set meeting schedule and post it on town website
• Decide decision-making process (motion and voting)

The committee established its leadership, meeting frequency, and rules for public participation. Members agreed to host a community forum next month to educate the public on affordable housing laws and strategies.

• Elected Kevin Justh as chair (4 votes) and Timothy Thompson as vice chair (3 votes)
• Adopted rules allowing public comment at the beginning and end of meetings
• Approved meeting schedule for the first Monday of the month at 6:30
• Agreed to make decisions via motion and committee vote
• Directed staff to include all public emails in meeting agendas and on the town website
• Decided against committee members presenting to AP government classes
• Approved hosting a Community Forum the following month to discuss housing data and LD 2003 law

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to review the upcoming Planning Board agenda, hear an informational presentation on the Carr Woods project's updated open space and trails plan, and discuss several trail and greenbelt projects. The committee will also set priorities, including a draft policy on invasives, and may receive an update on a joint grant application for the Spurwink Marsh project with Scarborough.

• Carr Woods project informational presentation on updated open space and trails plan
• NEMBA Fall Ride event application
• Scott Dyer trail boardwalk replacement
• Spurwink Bridge and Boardwalk decking update
• Joint Cape Elizabeth/Scarborough Spurwink Marsh project grant application update

The committee approved a mountain bike event request and adopted a new Invasives Policy and application form. Members discussed the Carr Woods open space plan and scheduled a site walk, while several trail maintenance items were tabled or referred for further review.

• Approved NEMBA Fall ride event request (6-0)
• Approved Invasives Policy and application form (7-0)
• Tabled invasives project application at Dyer Woods
• Tabled Spurwink Marsh project

School Board

The School Board will review several new and revised policies regarding video surveillance and student disability referrals. The board will also consider a lease purchase agreement for school copier equipment and a high school baseball trip to Florida.

• Lease purchase agreement for copier equipment up to $155,000
• High School Baseball Field Trip to Orlando, Florida (April 12-15, 2023)
• Second reading of Policy EEAEFA regarding video surveillance on school property
• Second reading of policies IHBAA and IHBAA-R regarding student disability referrals
• First reading of five new policies including naming of school facilities and board appointments

The School Board authorized a lease purchase agreement for copier equipment and approved a high school baseball training trip to Florida. The board also passed several policy readings and supported MSMA Resolutions with specific additions.

• Approved municipal Lease Purchase Agreement with BEU for copier equipment up to $155,000 (7-0)
• Approved High School Baseball Field Trip to Orlando, Florida for April 12-15, 2023 (7-0)
• Approved support of MSMA Resolutions with request to add Maine School Counselors Association, School Psychologists, and School Social Workers (7-0)
• Approved second reading of Policy EEAEFA regarding Video Surveillance on School Property (7-0)
• Approved second reading of Policy IHBAA regarding Referral/Pre-Referral of Students with Disabilities (7-0)
• Approved September 13, 2022 meeting minutes (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee will meet to review draft minutes, discuss school recycling initiatives, and review outreach and social media plans. No formal decisions are listed on the agenda.

• Approval of September 1, 2022 draft meeting minutes
• School Recycling Discussion
• Outreach, Communications, and Social Media review
• Recycling Center Update

The committee approved the minutes from the September 1, 2022 meeting. Other business, including school recycling, was postponed or discussed without formal action.

• Approved September 1, 2022 meeting minutes (6-0)

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss next steps for the Town Center Transportation Study, an amendment to the Cape Landfill Solar Project Agreement, and a review of the General Assistance Model Ordinance. No formal votes will be taken; the council may give guidance for future action.

• Discussion of next steps for the Town Center Transportation Study (Shore Road/Scott Dyer Road/Route 77 intersection)
• Discussion of amendment to Cape Landfill Solar Project Agreement
• Review of General Assistance Model Ordinance
• Public comment limited to 15 minutes per item, 3 minutes per person

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss a private road amendment for 37 Elephant Rock Rd, including surface treatment and turnaround changes. The board will also receive a status update on meeting logistics, related committee work, and training. No public speaking is available at this workshop; written comments may be submitted to the Town Planner.

• Discussion of changes to 37 Elephant Rock Rd access, including surface treatment and turnaround (R2-14-2)
• Planning Board status update on meeting logistics, committee work, and training

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to discuss revisions to several school policies, including video surveillance, disability referrals, and naming of school facilities. They will also consider developing new policies on public information and board appointments. The committee aims to reach consensus before moving policies to the full School Board for approval.

• EEAEFA - Video Surveillance on School Property: policy to address use of security cameras, with assurances they won't be in classrooms or bathrooms
• IHBAA - Referral/Pre-Referral of Students with Disabilities: updates to clarify parental rights in identification process
• IHBAA-R - Procedures and General Education Interventions: recommended to be reinstated to meet statutory requirements
• EFE - Sales of Foods in Competition with Food Service: updates to align with federal requirements
• BDC - Board Appointments and BDE - Board Standing Committees: review of policies for potential changes

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on September 27, 2022, at 7:00 P.M. in Town Hall. The only substantive item is a request to create an accessory dwelling unit at 5 Fairway Drive under Section 19-7-5 of the Zoning Ordinance.

• Accessory dwelling unit request at 5 Fairway Drive (Map U27 Lot 41) under Section 19-7-5

School Board

The Cape Elizabeth School Board is holding a workshop to discuss several items: a student travel request by the CEHS Baseball Team under Policy IJOA, a PreK grant opportunity, student enrollment forecasts, and the New Schools Building Project. The board will also consider entering executive session for a personnel item. No votes are scheduled except on the executive session motion.

• Discussion of CEHS Baseball Team student travel request (Policy IJOA)
• Discussion of PreK grant opportunity
• Discussion of Student Enrollment Forecast
• Discussion of New Schools Building Project
• Consideration of executive session for personnel item (1 M.R.S.A. §405 (6)(A))

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve minutes, hear reports on two grants, and discuss a strategic planning roadmap. The main policy item is a discussion of the Meeting Room Policy. Public comment is scheduled twice during the meeting.

• Discussion of Meeting Room Policy
• Report on ALA Civic Imagination Station Grant
• Report on Maine InfoNet Grant
• Strategic Planning Roadmap discussion
• Approval of minutes from May 26, 2022 meeting

The Committee discussed a proposed timeline for strategic planning and the creation of a working group. A vote on changing the Committee's meeting schedule from monthly to quarterly was deferred to the October meeting.

• Approved May 26 meeting minutes (unanimous)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss and potentially kick off two Request for Proposals (RFPs): one for the Pond and one for Powers Road. The agenda also includes approval of the August minutes, updates from Friends of Fort Williams and the Fort Williams manager, and public comment periods.

• Pond RFP kick-off with Will Haskell and guests
• Powers Road RFP discussion with Steve Harding and Nikki Conant
• Approval of August 18, 2022 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams update by Kathy Raftice

The committee approved the August 18 meeting minutes and discussed technical surveys for the pond project and RFP development for Powers Road. No other substantive votes were taken.

• Approved August 18, 2022 draft minutes (4-0)

Planning Board

The Cape Elizabeth Planning Board will review two site plan amendments at its September 20 meeting. One request seeks to change an office to a day care facility at 1231 Shore Road, while another proposes a 440 sq. ft. farm stand at 192 Bowery Beach Road. Both items include public hearings under site plan completeness rules.

• Amendment to convert office at 1231 Shore Road to day care facility (U22-82)
• Site plan review for 440 sq. ft. farm stand at 192 Bowery Beach Road (R09-5B)
• Public hearings under Sec. 19-9 Site Plan Completeness

The Cape Elizabeth Planning Board approved a site plan amendment to change the use of 1231 Shore Road from an office to a day care facility with conditions. The board also deemed complete and tabled a site plan review for a permanent farm stand at 192 Bowery Beach Road until the October 18, 2022 meeting, scheduling a site walk for September 28, 2022. Additionally, board members discussed staff support and expressed appreciation for Town Planner Maureen O'Meara.

• Approved August 16, 2022 meeting minutes (4-2)
• Deemed complete the site plan amendment for String Bean Farm School at 1231 Shore Road (6-0)
• Approved site plan amendment for String Bean Farm School at 1231 Shore Road with conditions (6-0)
• Deemed complete the site plan review and granted landscaping waiver for Fresh Pickins Farm at 192 Bowery Beach Road (6-0)
• Tabled Fresh Pickins Farm site plan review to October 18, 2022 meeting (6-0)
• Adjourned meeting (unanimous)

Town Council Ordinance Committee

The Ordinance Committee will meet to review minutes from the August 10, 2022, meeting. The committee is scheduled to discuss amendments related to LD 2003 and stormwater regulations.

• LD 2003 amendments
• Stormwater amendments

The committee reviewed proposed zoning changes to implement LD 2003, focusing on multifamily development and accessory dwelling units. The committee reached a consensus to send these amendments back to the Town Council for a workshop and further referral.

• Approved August 10, 2022 meeting minutes (3-0)
• Decided to use the term 'Multifamily development' to merge Multiplex Housing and Multifamily definitions
• Agreed to move accessory dwelling units from accessory conditional use to accessory permitted use
• Reduced minimum lot area for multifamily development in RA District from 10 acres to 80,000 sq. ft.
• Decided not to create a maximum size for accessory dwelling units
• Agreed by consensus to send LD 2003 amendments to Town Council for a workshop and referral to Planning Board and Housing Diversity Study Committee

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to adopt prior minutes, refine terms and definitions, plan outreach for student representative positions, review highlighted SWOT priorities, and discuss budget recommendations for the committee. Public comment is limited to 15 minutes per agenda item with 3 minutes per speaker.

• Adopt minutes from previous meeting
• Revised/limited terms and definitions
• Poster/flier for student representative positions
• Highlighted SWOT priorities
• Budget recommendations for committee

Community Services Committee

The Community Services Committee will hold a regular meeting with public comment, approval of minutes from April and June 2022, and updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is mostly procedural, with no specific decisions or proposals listed.

• Approval of minutes from April 13, 2022 and June 8, 2022 meetings
• CECS Updates
• Fort Williams Update

Conservation Committee

The committee will receive updates on several greenbelt management projects, including the Town Farm Trail and Spurwink Bridge. Members will also discuss priority setting for invasive species policy and consider entering executive session to discuss possible pedestrian easement acquisition.

• Greenbelt Implementation/Management project updates
• Spurwink Marsh joint grant application update
• Discussion of #2 Invasives draft policy
• Potential vote for executive session regarding pedestrian easement acquisition

The Conservation Committee unanimously approved installing an art gallery box on the Village Green and directed staff to submit an application for a Maine Conservation Corps team to improve boardwalks in Gull Crest. The committee also tabled approval of a draft invasives policy until next month and tabled the Spurwink Marsh project for further review.

• Approved installation of art gallery box on Village Green (4-0)
• Approved submission of MCC application for Gull Crest boardwalk improvements (4-0)
• Tabled approval of draft invasives policy until next month
• Tabled Spurwink Marsh project to next month's meeting
• Approved June 14, 2022 minutes (4-0)
• Entered executive session to discuss pedestrian easement acquisition (4-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on the School Board Goals, a high school baseball trip to Orlando, and a Lead Custodian job description. The board will also hear reports on the opening of school, COVID, enrollment, and the building project, and may enter executive session for a personnel item.

• Consideration to approve School Board Goals, including support for a 2022 bond for new Pond Cove School and Middle School and renovation of Cape Elizabeth High School
• Consideration to approve High School Baseball Field Trip to Orlando, Florida, April 12-15, 2023
• Consideration to approve Lead Custodian Job Description
• First readings of policies EEAEFA and IHBAA
• Recognition of new hires for SY23 (list of 28 positions)

The School Board approved five strategic goals focused on facilities, budgeting, and community communication. The board also approved the Lead Custodian job description and several sets of meeting minutes.

• Approved School Board Goals (7-0)
• Approved Lead Custodian Job Description (7-0)
• Approved minutes from June 14, June 21, July 14, and August 9 (7-0)
• Tabled High School Baseball Field Trip to Orlando Florida
• Approved entry into Executive Session for personnel discussion (7-0)

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on proposed amendments to Chapter 19 Zoning Ordinance regarding food trucks, and consider a revised MOU with the Cape Community Arena Group for a temporary ice rink at Gull Crest. The council will also consider several other items including an easement agreement with Otelco, a gender-neutral language update to council rules, and appointments to the Ad-Hoc Housing Diversity Study Committee.

• Public hearing and vote on food truck zoning amendments (Item #135-2022)
• Revised MOU with Cape Community Arena Group for temporary ice rink at Gull Crest (Item #136-2022)
• Easement agreement with CRC Communications (Otelco) for fiber base station at 320 Ocean House Road, $15,000 exchange (Item #138-2022)
• Appointment of Curtis Kelly to Ad-Hoc Housing Diversity Study Committee (Item #139-2022)
• Executive session on property tax abatement due to hardship (Item #142-2022)

The Cape Elizabeth Town Council approved zoning amendments establishing new food truck regulations and authorized a revised memorandum of understanding with the Cape Community Arena Group for a temporary ice rink at Gull Crest. The council also approved a gender-neutral amendment to council rules, a fiber base station easement agreement, a committee appointment, and a bank resolution. A letter of concern regarding housing law LD 2003 was discussed with no action taken, and an executive session was held for a property tax abatement request.

• Approved minutes from August 8 and August 22, 2022 meetings (6-0)
• Approved amendments to Chapter 19 Zoning Ordinance relating to food trucks (6-0)
• Approved revised Memorandum of Understanding with Cape Community Arena Group for a temporary ice rink at Gull Crest (6-0)
• Approved DEI Committee recommendations to make Town Council rules gender neutral (6-0)
• Approved easement agreement with CRC Communications LLC (GoNetSpeed) at 320 Ocean House Road (6-0)
• Appointed Curtis Kelly to the Ad-Hoc Housing Diversity Study Committee (6-0)
• Approved Camden National Bank corporate resolution and account signers (6-0)
• Entered and exited executive session regarding a property tax abatement due to hardship (6-0)

School Board

The Cape Elizabeth School Board is meeting to review cost estimates for a project and receive an update on bond information. The agenda is otherwise procedural, covering meeting dates and recording.

• Review of cost estimates for project
• Update on bond information

Town Council

The Cape Elizabeth Town Council is holding a workshop to review the third and final task of the Housing Diversity Study, prepared by Camoin Associates, and to discuss next steps. The council will also discuss the nomination process for boards and committees, review property tax relief programs, and get an update on 2022 Town Council goals. No formal votes are expected, as this is a workshop meeting.

• Housing Diversity Study Task #3 report review and next steps discussion
• Discussion of nomination process for boards and committees, including citizen comments on nominees
• Review of property tax relief programs by the Town Manager
• Update on status of 2022 Town Council Goals

Recycling Committee

The Cape Elizabeth Recycling Committee will meet to approve minutes, hear public comment, and discuss the Bottle Donations Program, outreach and social media, and a Recycling Center update. The agenda is largely routine, with no major decisions or proposals listed.

• Approval of August 4, 2022 draft meeting minutes
• Discussion of Bottle Donations Program
• Outreach, communications, and social media update
• Recycling Center update

The committee approved the August 4, 2022 meeting minutes. Members discussed the logistics of the Bottle Donations Program and outreach efforts via social media and the Cape Courier.

• Approved August 4, 2022 meeting minutes (5-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive project updates on the Landfill Solar, Green Energy Procurement, and EV charger initiatives, and to discuss an interim report to the Town Council. They will also review progress on communication, climate plan benefits, an energy fair, funding opportunities, and outreach, plus discuss the school building project.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• Interim Report to the Town Council
• School Building project discussion

School Board

The Cape Elizabeth School Board's Public Outreach Subcommittee is meeting to coordinate activities for the school building project, ensuring critical deliverable dates are met before early voting begins in 40 days. They will discuss upcoming events like school tours, a public workshop, neighborhood forums, and communications updates including fact sheets and mailers.

• School tours for new families (K & Pre-K) set for Oct 1
• Neighborhood forum at First Congregational Church on Sept 13 or 16 (TBD)
• Neighborhood forum at Eastman Meadows on Sept 17
• Courier supplement for Oct 5 with Sept 23 deadline
• Next ad deadline Sept 9 for Sept 21 edition

School Board

The Cape Elizabeth School Board's Policy Committee will meet to review and develop several school policies, including a new video surveillance policy, updates to food sales and public information policies, and reinstating a special education procedure. The committee will also consider a list of policies needing review or development, ranging from hazing to student internet use.

• EEAEFA - Video Surveillance on School Property: new policy development
• EFE - Sales of Foods in Competition with the Food Service Program: update due to federal changes
• KDA - Public Information Program: policy development consideration
• IHBAA-R - Procedures and General Education Interventions: recommended for inclusion in manual
• List of 30+ policies for review/development, including hazing, tobacco, naloxone, social media, and student code of conduct

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two variance requests. Ronald Stanton seeks a variance to build an addition 10 feet from the front property line at 25 Stonybrook Road, and Alexander Herbert requests approval to expand his house at 37 Eastman Road under a specific zoning ordinance section. The board will also approve minutes from the previous meeting.

• Variance request by Ronald Stanton for property at 25 Stonybrook Road (Map U3 Lot 137) to construct a front addition 10 feet from the front property line
• Request by Alexander Herbert for property at 37 Eastman Road (Map R04 Lot 12) to expand house under Section 19-4-3.B.4 of the Zoning Ordinance

The Board approved a request to expand a house and garage at 37 Eastman Road. A variance request for a front-of-house addition at 25 Stonybrook Road was tabled pending further data.

• Approved house and garage expansion at 37 Eastman Road (6-0)
• Approved Findings of Fact for 37 Eastman Road expansion (6-0)
• Tabled variance request for addition at 25 Stonybrook Road (6-0)
• Approved July 26, 2022 meeting minutes with corrections (4-0)

Town Council

The Cape Elizabeth Town Council is holding a public hearing and voting on authorizing up to $115,943,324 in general obligation bonds to design, construct, and equip a new elementary school and middle school, and renovate the high school. They will also vote on authorizing up to $5,000,000 in gifts and grants for additional auditorium seating, solar panels, and other improvements. If approved, the council will order these questions to the November 8, 2022 referendum and approve the municipal election warrant.

• Vote to authorize $115,943,324 in bonds for new elementary and middle schools and high school renovation
• Vote to authorize $5,000,000 in gifts/grants for auditorium seating, solar panels, and other improvements
• Order approving referendum questions for November 8, 2022 school construction vote
• Approval of municipal election warrant for November 8, 2022 at Cape Elizabeth High School
• Public hearing on school construction projects and bonding

The Town Council authorized expenditures for new elementary and middle schools and high school renovations, pending voter approval. The council also approved a separate fundraising goal for school enhancements and finalized the November 8, 2022, election warrant.

• Approved expenditures up to $115,943,324 for school construction and renovation (4-3)
• Approved expenditures up to $5,000,000 for school enhancements via gifts and grants (6-1)
• Approved referendum questions for school construction projects (6-1)
• Approved Municipal Election Warrant for November 8, 2022, including Town Center Zoning amendments (5-2)
• Authorized Town Manager to advance General Fund money as interfund loans for school projects (7-0)
• Suspended council rules to continue meeting after 10:00 p.m. (7-0)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss updates on park projects, including RFPs for Goddard Mansion, the playground, and Powers Road, as well as a feasibility study for the pond. They will also hear updates from Friends of Fort Williams and take public comment.

• Goddard Mansion RFP discussion
• Playground RFP discussion
• Powers Road RFP discussion
• Feasibility Study of Pond RFP discussion
• Sign update

The committee decided to award the Pond feasibility study RFP to Gorrill Palmer. Members also agreed on the wording for a cliff gate warning sign and discussed upcoming RFPs for the playground and Powers Road.

• Approved June 9, 2022 draft minutes (4-0)
• Awarded Pond feasibility study RFP to Gorrill Palmer
• Agreed to 'Danger- Pass at your own risk' wording for cliff gate sign
• Agreed to use low shrubs for Berm maintenance to avoid blocking views

Town Council

The Appointments Committee reconvenes to reconsider a candidate for the Ad-Hoc Housing Diversity Study Committee after the Town Council removed Curtis Kelly from the initial slate. The committee will meet on August 17 at 6:00 p.m. in the Town Hall lower-level conference room to review a replacement recommendation for the September 12 Town Council meeting.

• Reconsideration of Curtis Kelly (374 Mitchell Road) for 7th member of Housing Diversity Study Committee
• Public comment period limited to 15 minutes total, extendable by majority vote

The Appointments Committee met to reconsider a candidate after the Town Council previously removed him from a list of recommendations. Following a meeting with the candidate, the committee reached a consensus to recommend him for appointment. This recommendation will be forwarded to the Town Council for the September 12 meeting.

• Recommended Curtis Kelly to serve on the Ad-Hoc Housing Diversity Study Committee (consensus)

Planning Board

The Cape Elizabeth Planning Board will hold public hearings and completeness reviews on several development proposals. Major items include a site plan amendment for a temporary ice rink at Gull Crest, preliminary review of an 18-condominium subdivision with wetland alteration, and a wireless base station at Town Hall. The board will also consider a resource protection permit for underground utilities at Prout Place.

• Gull Crest Temporary Ice Rink site plan amendment (public hearing)
• Carr Woods: 18 condominiums, single-family lot, 11,449 sq. ft. wetland alteration (preliminary major subdivision review)
• Town Hall/GoNetSpeed wireless base station on 20' x 20' easement at 320 Ocean House Rd (public hearing)
• Freitas/Prout Place: temporary alteration of 316 sq. ft. RP2 wetland for underground utilities at 6 Prout Place (completeness review)

The Board granted preliminary approval for an 18-unit condominium development and approved site plan amendments for a temporary ice rink and a fiber base station. A resource protection permit for utility installation at 6 Prout Place was also approved.

• Approved Gull Crest temporary ice rink site plan amendment (5-0)
• Approved preliminary major subdivision for Carr Woods 18-unit condo project (4-1)
• Approved Town Hall site plan amendment for GoNetSpeed fiber base station (5-0)
• Approved Resource Protection Permit for utility work at 6 Prout Place (5-0)
• Approved July 19, 2022 meeting minutes (4-0-1)

School Board

The Cape Elizabeth School Board is meeting to discuss a presentation by Colby Co/Simons Architects on the scope and cost estimate for a school construction project, including questions about contingency estimates. They will also review bond information, including an estimated debt schedule, and note the upcoming date for the Town Council to potentially adopt votes approving the project and referendum order.

• Presentation by Colby Co/Simons Architects on scope and cost estimate
• Discussion on contingency estimates
• Bond information: estimated debt schedule
• August 22, 2022 - Town Council potentially adopts votes approving school construction project and referendum order

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to approve minutes, hear public comment, and discuss LD 2003 amendments. Stormwater ordinance changes are pending referral from the Town Council. The agenda is otherwise procedural.

• Review of LD 2003 amendments
• Pending stormwater ordinance changes (Town Council referral)
• Public comment periods (two sessions)
• Approval of July 18, 2022 minutes

The committee discussed implementing LD 2003 policies regarding multifamily units and accessory dwelling units (ADUs). Members agreed to produce amendments aligning with the law and referred additional affordable housing ideas to the Ad Hoc Housing Diversity Study Committee.

• Approved July 18, 2022 meeting minutes (2-0)
• Agreed to produce amendments aligning with LD 2003
• Supported making 2-unit dwellings a permitted use
• Decided against adding a prohibition on additional units when a home is torn down and rebuilt
• Determined existing building permit and violation processes are adequate
• Agreed to refer the option of allowing up to 4 multifamily units per single family lot to the HDSC
• Agreed that ADUs cannot be Short Term Rentals

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a remote meeting to continue its SWOT analysis, begin discussing a strategic plan, and review terms and definitions. They will also consider parental permission for student representatives and review Town Council rules. Public comment is limited to 15 minutes per agenda item.

• Discussion of terms and definitions
• Parental permission for student representatives
• Town Council Rules review
• SWOT analysis continuing discussion
• Strategic Plan beginning discussion

Riverside Cemetery Committee

The Riverside Cemetery Committee will consider four requests to purchase cremation lots and two requests to buy back existing lots. The meeting is procedural with no formal decisions listed on the agenda.

• Selena Cummings Caygill requests purchase of a cremation lot for her sister
• Meredith Harrell requests purchase of a cremation lot for her sister
• Richard G. & Kristen M. Sullivan request purchase of two adjoining cremation lots
• Steven A. West requests purchase of a cremation lot
• Richard & Barbara Grotton request buyback of Section NM Lot #7 for $300

The committee approved one cremation lot purchase and two lot buyback requests. Two purchase requests were denied, and one was tabled pending further information.

• Approved cremation lot request for Selena Cummings Caygill (3-0)
• Denied memorial stone request for Meredith Harrell (3-0)
• Tabled lot request for Richard and Kirsten Sullivan (3-0)
• Denied cremation lot request for Steven West (3-0)
• Approved lot buyback for Richard Grotten, Section NM Lot #7 (3-0)
• Approved lot buyback for Donald & Ellen Smith, Section II Lots #119-#122, pending confirmation of no burials or stones (3-0)
• Approved minutes of 4-13-22 meeting (3-0)

School Board

The Cape Elizabeth School Board is meeting to consider approving the resolution language for the Pond Cove/Middle School/High School Building Project referendum, which will go to the Town Council for a vote on August 22, 2022. They will also consider a resolution supporting the superintendent in pursuing private donations to enhance the project beyond bond monies. The agenda includes public comment and a motion to adjourn.

• Approve resolution language for Pond Cove/Middle School/High School Building Project referendum
• Approve resolution supporting superintendent pursuing private donations for the building project
• Public comment period
• Motion to adjourn

The School Board approved the resolution language for the Pond Cove, Middle School, and High School Building Project Referendum to be voted on by the Town Council. The board also authorized the Superintendent to seek private donations and nonprofit partnerships to support the project.

• Approved Superintendent pursuing private donations and nonprofit partnerships for school building project (5-0)
• Approved resolution language for Pond Cove/Middle School/High School Building Project Referendum (5-0)
• Approved amendment to resolution language to add 'and other potential enhancements' (5-0)

Town Council

The Cape Elizabeth Town Council will consider setting a public hearing for August 22 on proposed school construction projects and bonding, including a new elementary/middle school and high school renovations, with costs up to $121,659,305 and $4,933,809 respectively. The council will also act on several financial items, including appropriations, budget transfers, grant acceptances, and collective bargaining agreements.

• Appropriation of $15,000 for Portland Head Light Keepers Quarters painting shortfall
• Transfer of $117,000 from defunded picnic shelter project to pond projects
• Acceptance of $5,000 grant from Maine INFONET for library project
• Acceptance of $10,000 grant from American Library Association for literacy project
• Ratification of $950,000 bond anticipation note for school construction to Piper Sandler

The Town Council scheduled a public hearing for August 22, 2022, regarding a referendum for school construction projects and bonding. The council also approved several budget transfers, grant acceptances, and updated collective bargaining agreements for police and public works employees.

• Set public hearing for school construction referendum (7-0)
• Approved updated collective bargaining agreements for Police and Public Works (7-0)
• Ratified school construction bond anticipation note to Piper Sandler (6-1)
• Appropriated $15,000 for PHL Keepers House painting (7-0)
• Approved $42,560 consultant contract with K&J Strategic Solutions (7-0)
• Appropriated $50,000 to the Safe in Maine Fund (5-2)
• Extended limited emergency for remote meetings until Dec 31, 2022 (7-0)
• Approved CCAG application for Planning Board review of temporary ice rink (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss routine business, including approving June meeting minutes, a recycling Q&A article series, outreach and social media efforts, and an update on the recycling center. Public comment is allowed on both agenda and non-agenda items.

• Approval of June 2, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series
• Outreach, communications, and social media plans
• Recycling Center update

The committee approved the June 2, 2022 meeting minutes. Members discussed social media outreach strategies and sustainability components of a school project design.

• Approved June 2, 2022 meeting minutes (6-0)

School Board

The School Board will hold a workshop to discuss potential changes to the PC & CEMS Building Design to reduce project costs. Members will also discuss methods for raising private funding, including private donations and naming rights.

• Discussion of PC & CEMS Building Design changes to reduce costs
• Discussion of private donation funding for the project
• Discussion of naming rights to raise private funding
• Discussion of potential locations for public Pre-K

School Board

The Building Oversight Committee will review recent workshops held by the School Board and Town Council. Members will consider possible reductions or adjustments to the schematic design and provide feedback on current renderings from Simon architects.

• Review of School Board & Town Council Schematic Design Workshops
• Discussion of schematic design reductions or adjustments
• Feedback on Simon architects' in-progress renderings

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed change of use amendment for the existing building at 1231 Shore Road, from office to day care facility. The board will also receive a status update on meeting logistics, related committees, and training. Public comment is not available at the workshop, but written comments may be submitted to the Town Planner.

• Discussion of change of use amendment from office to day care at 1231 Shore Road (U22-82)
• Planning Board status update on logistics, committees, and training

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on July 26, 2022, to review two property owner requests for variances to expand homes. The board will also approve minutes from the May 24, 2022 meeting.

• Variance request by Ronald Stanton to add a front addition 10 feet from the property line at 25 Stonybrook Road
• Request by Chris Herlihy for Adam and Leah Young to reconstruct and expand their house and garage at 204 Two Lights Road under Zoning Ordinance Section 19-4-3.B.3 and B.4
• Approval of minutes from May 24, 2022 meeting

The board approved a request to reconstruct and expand a house and garage on a nonconforming lot. The board also approved the associated findings of fact. One variance request for a home addition was tabled.

• Approved reconstruction and expansion of house and garage at 204 Two Lights Road (4-0)
• Approved Findings of Fact and Additional Findings of Fact for 204 Two Lights Road (4-0)
• Tabled variance request for home addition at 25 Stonybrook Road (4-0)
• Approved May 24, 2022 meeting minutes with one correction (4-0)

School Board

The Town Council and School Board will hold a joint workshop to discuss the school building project. The discussion includes a project history, schematic presentations with options, and fiscal considerations. No formal votes or decisions can be made during this workshop.

• School Building Project history review
• Schematic presentation of project options
• Discussion of fiscal considerations

Energy Committee

The Cape Elizabeth Energy Committee meets to receive project updates on landfill solar, green-energy procurement, and EV chargers, and to discuss communication, climate-planning benefits, a potential energy/climate fair, funding opportunities, and outreach. No decisions are listed on this agenda.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• Updates on Climate plan benefits
• Updates on Informational Energy/Climate Fair

The committee noted that EV Grant material has been submitted. A draft of an interim report to the Town Council was shared with the committee. No other substantive decisions were recorded.

• Noted submission of EV Grant material
• Shared draft of interim report to Town Council

School Board

The Cape Elizabeth School Board is meeting to hear presentations from financial advisor Joseph Cuetara of Moors & Cabot on fiscal review and bond financing, and from Colby Co/Simons Architects on scope and cost estimates for a school building project. The board is also reviewing the debt service schedule and upcoming dates for a bond referendum, including a joint workshop with the Town Council, a public hearing, and potential adoption of a resolution recommending the ballot question.

• Presentation by Joseph Cuetara of Moors & Cabot on fiscal review and bond ratings
• Presentation by Colby Co/Simons Architects on scope and cost estimate for building project
• Debt service schedule attached for review
• Upcoming bond referendum dates: July 26 joint workshop, August 8 public hearing, August 9 potential board resolution, August 22 potential Town Council vote
• Cape Elizabeth's current bond ratings: Moody's Aa1 and S&P AAA

School Board

The Cape Elizabeth School Board's public outreach subcommittee is meeting to coordinate activities for the school building project, ensuring key deliverable dates are met. They will discuss the schematic design presentation, upcoming events including a Town Council bond hearing, and community engagement efforts like the Neighborhood Ambassadors program. The agenda is largely procedural, focusing on communication updates and next steps.

• Schematic design presentation and discussion
• School Board/Town Council Workshop on July 26
• Town Council Public Hearing on Bond on Aug 8
• Neighborhood Ambassadors program next steps
• Website update, video clips, and social media/Facebook page updates

Planning Board

The Cape Elizabeth Planning Board will hold a special workshop to discuss the site plan for a mixed-use building at Town Common Circle. The board will also discuss meeting logistics, committee work, and training. Staff has recommended revising the submission deadline for the September 6th workshop to August 19th at noon.

• Site plan review for Lot 3 and 4 Ocean Commons mixed-use building
• Proposed 18-unit building with 10,000 sq. ft. nonresidential space at Town Common Circle
• Discussion of Planning Board meeting logistics and training
• Proposed revision of September 6th workshop submission deadline to August 19th

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on a site plan amendment for the mixed-use building at 7 Scott Dyer Rd, a preliminary major subdivision for 18 condominiums and a single-family lot with a wetland alteration permit near 10 Deep Brook Rd, and proposed zoning amendments to regulate food trucks. The board will also review a site plan amendment for a temporary ice rink at Gull Crest and approve minutes from the June 21 meeting.

• 7 Scott Dyer Rd site plan amendments for previously approved mixed-use building (U22-74-3), public hearing
• Carr Woods Condominium Development: preliminary major subdivision for 18 condos and single-family lot, plus Resource Protection Permit for 11,449 sq ft wetland alteration near 10 Deep Brook Rd
• Gull Crest temporary ice rink site plan amendment by Cape Community Arena Group, adjacent to athletic fields parking lot
• Food truck zoning amendments (Sec. 19-10-3) referred by Town Council, public hearing
• Approval of June 21, 2022 meeting minutes

The Board approved miscellaneous amendments for a mixed-use building and recommended food truck zoning amendments to the Town Council. A condominium development request was tabled due to open space calculation concerns, and a temporary ice rink proposal was deemed complete but tabled for a future hearing.

• Approved site plan amendments for 7 Scott Dyer Rd mixed use building (5-1)
• Tabled Carr Woods Condominium Development application to August 16, 2022 (5-0)
• Deemed Gull Crest Temporary Ice Rink site plan amendment complete (6-0)
• Tabled Gull Crest Temporary Ice Rink application to August 16, 2022 (6-0)
• Recommended Food Truck Amendments to the Town Council (6-0)
• Approved June 21, 2022 minutes with typo amendments (6-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to approve minutes, hear public comment, and discuss two main items: a consultant RFP for the Ad Hoc Housing Diversity Study Committee and amendments related to LD 2003. The meeting includes two public comment periods and a next-meeting item. The agenda is substantive, with the housing study RFP and LD 2003 amendments being the key topics.

• Review of May 25, 2022 meeting minutes
• Discussion of Ad Hoc Housing Diversity Study Committee Consultant RFP
• Discussion of LD 2003 amendments
• Two public comment periods scheduled

Town Council

The Appointments Committee will interview residents for the seven-member Ad-Hoc Housing Diversity Study Committee, with recommendations expected for the August 8 Town Council meeting. The meeting includes public comment periods and procedural rules for participation.

• Interviews for Ad-Hoc Housing Diversity Study Committee (7 residents)
• Recommendations to Town Council due August 8
• Public comment limited to 15 minutes per session

The Appointments Committee interviewed candidates on July 14 and July 18, 2022. The committee reached a consensus on seven residents to recommend for the Ad-Hoc Housing Diversity Study Committee. These recommendations will be presented to the Town Council on August 8.

• Recommended Stephanie Anderson for Ad-Hoc Housing Diversity Study Committee
• Recommended Kevin Justh for Ad-Hoc Housing Diversity Study Committee
• Recommended Curtis Kelly for Ad-Hoc Housing Diversity Study Committee
• Recommended Amit Oza for Ad-Hoc Housing Diversity Study Committee
• Recommended Katie Reeves for Ad-Hoc Housing Diversity Study Committee
• Recommended Tim Thompson for Ad-Hoc Housing Diversity Study Committee
• Recommended Victoria Volent for Ad-Hoc Housing Diversity Study Committee

Town Council

The Appointments Committee is interviewing residents for the seven-member ad-hoc Housing Diversity Study Committee. Recommendations will be sent to the Town Council by August 8, 2022. The meeting also includes public comment periods and procedural rules for participation.

• Interviews for Ad-Hoc Housing Diversity Study Committee (7 residents)
• Recommendations to Town Council due August 8, 2022
• Public comment limited to 3 minutes per person, 15 minutes total per agenda item

The Appointments Committee interviewed candidates on July 14 and July 18, 2022 for a seven-resident Ad-Hoc Housing Diversity Study Committee. The committee reached consensus on recommending Stephanie Anderson, Kevin Justh, Curtis Kelly, Amit Oza, Katie Reeves, Tim Thompson, and Victoria Volent. The recommendations go to the Town Council at its August 8 meeting, which will make the appointments. One scheduled interviewee was a no-show and another had withdrawn.

• Recommended Stephanie Anderson for the Ad-Hoc Housing Diversity Study Committee
• Recommended Kevin Justh for the Ad-Hoc Housing Diversity Study Committee
• Recommended Curtis Kelly for the Ad-Hoc Housing Diversity Study Committee
• Recommended Amit Oza for the Ad-Hoc Housing Diversity Study Committee
• Recommended Katie Reeves for the Ad-Hoc Housing Diversity Study Committee
• Recommended Tim Thompson for the Ad-Hoc Housing Diversity Study Committee
• Recommended Victoria Volent for the Ad-Hoc Housing Diversity Study Committee
• Forwarded recommendations to the Town Council for its August 8 meeting

School Board

The Cape Elizabeth School Board is meeting to consider the nomination of Robin Taylor as Director of Nutrition Services. The board will also review schematic designs and a potential referendum question.

• Nomination of Robin Taylor as Director of Nutrition Services
• Review of schematic design
• Discussion of potential referendum question

At a special business meeting on July 14, 2022, the Cape Elizabeth School Board voted 6-0 to approve the nomination of Robin Taylor as the School Department Director of Nutrition Services. The board also reviewed schematic design and a potential referendum question, but the minutes record no decision on that item. The board then voted 6-0 to adjourn. Kimberly Carr was marked absent.

• Approved nomination of Robin Taylor as Director of Nutrition Services (6-0)
• Adjourned the meeting (6-0)

Conservation Committee

The Cape Elizabeth Conservation Committee meets to discuss updates on Greenbelt projects, including trail work and signage, review an invasives policy draft, and receive an update on a joint marsh project with Scarborough. The meeting also includes a public comment period and planning board review.

• Greenbelt Implementation/Management Projects: Willow Brook Culvert/Town Center trail closure, Village Green concert, Town Farm Trail project, Spurwink Bridge and Boardwalk decking update, Greenbelt Gazette, Winnick Woods/Cross Hill signage update
• Priority setting for #2 Invasives draft policy
• Spurwink Marsh project update on joint Cape Elizabeth/Scarborough grant application

Town Council

The Cape Elizabeth Town Council is meeting to consider several routine items, including liquor licenses, a personnel code amendment, and appointments. The most significant items are a presentation on the town's finances in anticipation of borrowing for the Shore Road Rehabilitation Project and a preliminary design review of that project, estimated at $7.6 million. The council will also discuss a request to construct parking behind Town Hall and acknowledge a citizen petition that failed to meet signature requirements.

• Shore Road Rehabilitation Project update and preliminary design review; project estimated at $7.6M
• Fiscal review by Moors & Cabot in anticipation of borrowing for School Project and Shore Road Rehabilitation
• Request to refer to workshop a parking license agreement and construction of parking behind Town Hall for 20 condominiums on lots 3 & 4 in Ocean House Common
• Amendment to Chapter 3 Personnel Code to increase 401A contribution from 7% to 8% of gross wages
• Liquor licenses for Inn by the Sea (40 Bowery Beach Road) and The Good Table (527 Ocean House Road)

The Town Council authorized an agreement with the Cape Elizabeth Historical Preservation Society to relocate operations to the Bachelor Officers' Quarters at Fort Williams Park. Councilors also approved an amendment to the personnel code increasing the town's 401A retirement contribution from 7% to 8%. Additionally, the Council acknowledged that a citizen petition regarding community housing failed to meet signature requirements.

• Approved June 13, 2022 meeting minutes (7-0)
• Approved liquor licenses for Inn by the Sea and The Good Table (7-0)
• Amended personnel code to increase 401A contribution to 8% (7-0)
• Appointed Stacey Dietsch to the Conservation Committee (7-0)
• Appointed Anne E. Swift-Kayatta as Registration Appeals Board Chair (7-0)
• Referenced parking license request to September workshop (7-0)
• Authorized agreement with Historical Preservation Society (7-0)
• Acknowledged failure of citizen petition for community housing (7-0)

Energy Committee

The School Energy Subcommittee of the Energy Committee meets to clarify energy planning principles for the proposed new school. Calen Colby of Colby Engineering provides an update on design and energy utilization, focusing on net-zero and green building standards.

• Clarify energy planning principles and goals for new school construction
• Update from Calen Colby on energy utilization and construction techniques
• Commitment to net-zero/green building standards
• Consideration of school as a teaching tool for energy efficiency
• Open discussion and public comment on energy planning

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two variance requests. The first is from Ronald Stanton to build a front addition closer to the property line than normally allowed. The second is from Adam and Leah Young to reconstruct and expand their house and garage under specific zoning ordinance sections.

• Variance request by Ronald Stanton for property at 25 Stonybrook Road (Map U3 Lot 137) to construct a front addition 10 feet from the front property line.
• Request by Chris Herlihy on behalf of Adam and Leah Young for property at 204 Two Lights Road (Map U15 Lot 16) to reconstruct and expand house and garage under Section 19-4-3.B.3 and B.4.

Town Council

The Appointments Committee will consider filling a vacant Conservation Committee seat after a member resigned. Two past applicants remain interested, including Stacey Dietsch of 2 Park Circle. Public comment periods are scheduled before and after agenda items.

• Consideration of Conservation Committee vacancy (Jim Tasse resigned)
• Public comment limited to 15 minutes per item
• Interviews for Ad-Hoc Housing Diversity Study Committee planned for July

The Appointments Committee agreed to recommend Stacey Dietsch to the Town Council to fill an unexpired term on the Conservation Committee. The committee also reviewed application updates for the Ad Hoc Housing Diversity Study Committee. No final council votes or other substantive decisions were made at this meeting.

• Recommended Stacey Dietsch for the Conservation Committee unexpired term through 12/31/2022

School Board

The Cape Elizabeth School Board is meeting to receive an update from Colby Co./Simons Architects on a building project. They will also discuss upcoming dates for a bond referendum, including a joint workshop with the Town Council, a public hearing, and potential votes on the project and referendum order.

• Colby Co./Simons Architects update on building project
• July 26, 2022: joint workshop with Town Council and School Board
• August 8, 2022: public hearing hosted by Town Council
• August 9, 2022: School Board may adopt resolution recommending ballot question
• August 22, 2022: Town Council may approve school construction project and referendum order

Town Council

The Town Council is holding a workshop meeting to discuss a Housing Diversity Study. As a workshop, this meeting is intended for dialogue and guidance rather than formal voting on policy.

• Housing Diversity Study discussion

Planning Board

The Cape Elizabeth Planning Board will hold public hearings and completeness reviews on several site plan and subdivision applications. The most significant item is a preliminary major subdivision review for an 18-unit condominium development that would alter 11,449 sq. ft. of wetland. The board will also consider amendments to previously approved site plans for a farm stand, a Shore Road building, and a mixed-use building, plus proposed food truck regulations referred by the Town Council.

• Carr Woods Condominium Development: preliminary major subdivision review for 18 condominiums and a single-family lot, with a Resource Protection Permit for 11,449 sq. ft. of wetland alteration near 10 Deep Brook Rd
• William Jordan Farm Stand: site plan amendment to add a 1,600 sq. ft. addition for product washing and wholesale shipping at 19 Wells Rd
• 553 Shore Rd: site plan amendment to change second floor use from office to residential
• 7 Scott Dyer Rd: miscellaneous site plan amendments to a mixed-use building
• Food Truck Amendments: review of proposed zoning amendments to regulate food trucks, referred by Town Council

The Planning Board voted 7-0 to table Andrew Carr's Carr Woods preliminary major subdivision application — 18 condominiums plus one single-family lot and a Resource Protection Permit to alter 11,449 sq. ft. of wetland at 10 Deep Brook Rd — to its July 19, 2022 meeting, after board members cited an unfinished traffic study and open space calculations. The board approved a 40' x 40' addition to the William H. Jordan Farm stand at 19 Wells Rd for produce washing and wholesale processing, 7-0, with conditions. It also approved changing the second floor of 553 Shore Rd from office to a residential dwelling unit, 7-0, and tabled Dr. Zev Myerowitz's site plan amendments at 7 Scott Dyer Rd to July 19 for a public hearing, 7-0. Proposed food truck amendments referred by the Town Council were also tabled to July 19, 7-0.

• Tabled Carr Woods preliminary major subdivision (18 condos + 1 single-family lot, 11,449 sq. ft. wetland alteration, 10 Deep Brook Rd) to July 19, 2022 (7-0)
• Approved 40' x 40' addition to William H. Jordan Farm stand at 19 Wells Rd for produce washing and wholesale processing, with conditions (7-0)
• Approved changing the second floor at 553 Shore Rd from office to a residential dwelling unit (7-0)
• Tabled Dr. Zev Myerowitz's site plan amendments at 7 Scott Dyer Rd to July 19, 2022 for a public hearing (7-0)
• Tabled Town Council-referred food truck amendments to July 19, 2022 for a public hearing (7-0)
• Approved May 17, 2022 minutes as presented (5-0; Bodenski and Caton abstained)

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider four items: a $22,000 grant from the Cape Elizabeth Education Foundation for a middle school biking program, the appointment of Stephen Young as Transportation Director, the appointment of Jake Haugevik as Middle School Assistant Principal, and adjournment. All items are up for a vote; no discussion items are listed.

• $22,000 CEEF grant for Workout on Wheels biking program at CE Middle School
• Nomination of Stephen Young as Transportation Director
• Nomination of Jake Haugevik as Middle School Assistant Principal
• Vote to adjourn meeting

At a special business meeting on June 21, 2022, the Cape Elizabeth School Board approved a $22,000 grant from the Cape Elizabeth Education Foundation for a middle school biking program called Workout on Wheels. The board also approved the nomination of Stephen Young as Transportation Director and Jake Haugevik as Middle School Assistant Principal. All three items passed 5-0, with members Altenburg and Curry-Sparks recorded as absent. The meeting then adjourned by a 5-0 vote.

• Approved $22,000 CEEF grant for CE Middle School 'Workout on Wheels' biking program (5-0)
• Approved Stephen Young as School Department Transportation Director (5-0)
• Approved Jake Haugevik as CE Middle School Assistant Principal (5-0)
• Adjourned the meeting (5-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to review project updates on the Landfill Solar, Green Energy Procurement, and EV chargers, and to report on progress toward climate-related goals including communication, outreach, and funding opportunities. The agenda also includes discussion of the School Building project. Public comment is allowed at the start and end of the meeting.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• School Building project discussion
• Updates on informational Energy/Climate Fair

The Cape Elizabeth Energy Committee voted to recommend that the town hire a qualified energy attorney with solar PPA, interconnection and net energy billing experience to negotiate with its unresponsive solar contractor and move the landfill solar project forward. Members said the project has been stalled at least 18 months since the town executed its agreement with the contractor, and some raised concerns about delays if there is a change in governor. The committee also approved the previous meeting's minutes and heard an update that EV charger installation is facing delays in meeting grant requirements. No public attended.

• Approved recommendation that the town hire a qualified energy attorney to negotiate with the solar contractor and advance the landfill solar project
• Approved the minutes of the previous meeting
• Approved adding items to the agenda (public comment, project updates, school project goals, adjournment) under other business

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on two collective bargaining agreements, a $10,000 grant from the It Gets Better Project, and numerous personnel nominations for the 2022-2023 school year. The board will also consider granting the superintendent summer hiring authority and hold second readings of policies on volunteers, student discipline, and student wellness. Presentations include recognition of retirees and updates on technology, COVID, building projects, budget, and enrollment.

• Approve $10,000 grant from Iola Foundation (It Gets Better Project) for CEHS GSA
• Approve collective bargaining agreements with CEEA for bus drivers, custodians, food service, maintenance mechanics, and ed techs (July 1, 2022 - June 30, 2025)
• Approve new administrative personnel for 2022-2023, including CE Middle School principal
• Approve 14 new teaching and support staff positions for 2022-2023
• Second readings of policies IJOC (Volunteers), JK (Student Discipline), JL (Student Wellness)

The Board appointed Sarah Rubin as Middle School Principal and approved several new teaching and support staff hires for the 2022-2023 school year. Two collective bargaining agreements were approved, and three district policies were updated. The Board also accepted a $10,000 grant from the Iola Foundation.

• Approved Sarah Rubin as Principal of CE Middle School (7-0)
• Approved $10,000 grant from Iola Foundation/It Gets Better Project (7-0)
• Approved collective bargaining agreement for Bus Drivers, Custodians, Food Service, and Maintenance Mechanic (7-0)
• Approved collective bargaining agreement for Educational Technicians II & III (7-0)
• Approved hiring of 12 new personnel for 2022-2023 school year (7-0)
• Approved second-year probationary contracts for Peter Conte and Jeff Lowe (7-0)
• Approved updates to Policy IJOC (Volunteers), Policy JK (Student Discipline), and Policy JL (Student Wellness) (7-0)
• Granted Superintendent authority to hire non-administrative personnel during summer (7-0)

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items, followed by a motion to adjourn. The agenda contains only procedural items for the executive session and no public action items.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Motion to enter executive session
• Motion to adjourn

Conservation Committee

The Cape Elizabeth Conservation Committee will elect a chair and vice-chair, hear citizen comments, and approve May 10 minutes. Members will discuss greenbelt implementation and management projects, including the Village Green concert, Town Farm Trail, Stonegate bridge replacement, Spurwink Bridge decking, and trail signage. They will also set priorities for a draft invasives policy and review the upcoming Planning Board agenda.

• Election of chair and designation of vice-chair
• Greenbelt projects: Village Green concert, Town Farm Trail, Stonegate 2-35 bridge replacement, Spurwink Bridge and Boardwalk decking
• Easement monitoring status and Greenbelt Gazette update
• Winnick Woods/Cross Hill signage update
• Priority setting for #2 Invasives draft policy

The Conservation Committee elected Corinne Ketcham as chair and Matt Craig as vice-chair. Members voted to oversee events on the village green and approved a Maine Pops concert for July 27th, including funding for police coverage. Additionally, the committee tabled a draft invasive species policy for further review and agreed to cancel their August meeting.

• Elected Corinne Ketcham as chair (5-0)
• Elected Matt Craig as vice-chair (5-0)
• Approved May 10, 2022 minutes (5-0)
• Agreed to oversee events on the village green
• Approved Maine Pops concert for July 27th (5-0)
• Approved funding for one police shift for the concert (5-0)
• Tabled draft invasive species policy
• Cancelled August committee meeting

School Board

The School Board met in executive session to discuss personnel matters. No substantive public decisions were recorded during this session.

• Entered executive session to discuss personnel items (7-0)

Town Council

The Cape Elizabeth Town Council is deciding on several items including approving a Request for Proposals (RFP) for a consultant to help improve cellular coverage (Wima2 study), approving a $45,000 supplemental appropriation for a Housing Diversity Study Committee, and referring development of ordinance amendments to implement Maine's LD 2003 affordable housing law. The council will also consider referring a review of gender language in its rules to the Diversity, Equity & Inclusion Committee and nominate a resident for the Spirit of America Award.

• Item #95-2022: Approve Wima2 RFP for consultant to assist with improving cellular coverage; $50,000 already appropriated from State Revenue Sharing
• Item #96-2022: Approve RFP for Ad-Hoc Housing Diversity Study Committee consultant (staff support)
• Item #97-2022: Appropriate $45,000 for Housing Diversity Study Committee budget from excess revenues in account R0398
• Item #98-2022: Refer development of ordinance amendments implementing LD 2003 (affordable housing zoning requirements due by July 1, 2023)
• Item #101-2022: Correct March 14, 2022 minutes to reflect property tax abatement amount of $3,238.56 (not $2,338.56)

The Cape Elizabeth Town Council approved several items, including a $45,000 supplemental appropriation for the Housing Diversity Study Committee and two requests for proposals related to the Wima study and a housing diversity consultant. The council also referred ordinance amendments implementing LD 2003 to the Ordinance Committee after rejecting a motion to table the item. Other actions included approving minutes, nominating a Spirit of America Award recipient, and correcting a prior minutes error.

• Approved minutes of May 9 regular and May 16, May 19 special meetings (7-0)
• Approved Wima2 RFP for wireless infrastructure study implementation (7-0)
• Approved RFP for Housing Diversity Study Committee consultant (7-0)
• Appropriated $45,000 for Housing Diversity Study Committee from state revenue sharing (7-0)
• Referred LD 2003 ordinance amendments to Ordinance Committee (5-2)
• Referred review of council rules on gender inclusivity to Diversity, Equity & Inclusion Committee (7-0)
• Nominated James H. 'Jim' Huebener for 2022 Spirit of America Award (7-0)
• Corrected March 14 minutes to reflect $3238.56 tax abatement (7-0)

School Board

The Cape Elizabeth School Board is meeting to receive updates on the Colby Co./Simons Architects project, the updated schedule for the FY 22 school bond referendum, and updated tax impact documents. The meeting is being held via Zoom and includes discussion of upcoming fiscal sub-committee meeting dates.

• Colby Co./Simons Architects update
• Updated schedule for FY 22 School Bond Referendum
• Updated tax impact documents
• Next meeting: June 23, 2022 fiscal sub-committee

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss park operations, including an update from Friends of Fort Williams, progress on master plan RFPs and a legal opinion, and a discussion of dog rules and enforcement in the park. The agenda is mostly discussion items with no final votes scheduled.

• Discussion of dogs in Fort Williams Park, including ordinance, rules and enforcement
• Updates on Master Plan RFPs, legal opinion and projects
• Update from Friends of Fort Williams
• Approval of April 21, 2022 draft minutes
• Two public comment periods (items on and off the agenda)

The committee voted to develop a new RFP for a playground design and approved a Nordic Rollerski Race for the park. Members also discussed dog safety and signage following reports of 27 incidents, including two dog bites, since January 2022.

• Approved development of a new RFP for playground design (5-0)
• Approved Nordic Rollerski Race to take place after busy season (5-0)
• Approved April 21, 2022 draft minutes (5-0)

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to handle routine business, including adopting previous minutes and receiving reports. They will also discuss terms and definitions, a student representatives document, and begin a SWOT analysis discussion. Public comment is limited to 15 minutes per agenda item.

• Adopt minutes from previous meeting
• Discuss terms and definitions
• Review student representatives document
• Begin SWOT analysis discussion
• Public comment periods (15-minute limit each)

Community Services Committee

The Community Services Committee will hold a regular meeting to approve minutes, hear public comment, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. No votes on specific items are listed; the agenda is largely procedural with informational updates.

• Public comment period (3 minutes per person, 15 minutes per agenda item)
• Approval of minutes from April 13, 2022 meeting
• CECS Updates
• Fort Williams Update

Town Council

The Town Council will discuss noise disruptions reported by Reef Road neighborhood citizens. The meeting also includes an update on the future organization of the Fire and Rescue departments with Chief Peter Gleeson.

• Discussion of construction-related noise disruptions
• Update on Fire and Rescue department organization
• Review of Chapter 12 Miscellaneous Offenses

Planning Board

The Planning Board will hold a workshop to discuss several site plan reviews and permit requests. The board will also review proposed amendments regarding food truck regulations referred by the Town Council.

• Site plan review for Bayberry School Day Care expansion at 1 Bayberry Lane
• Resource Protection Permit for subsurface wastewater pipe at 6 Prout Place
• Site plan discussion for a farmstand and storage shed at 7a Ram Island Farm Rd
• Gull Crest site plan amendments for a 200’ x 85’ temporary ice rink on Spurwink Ave
• Review of proposed food truck regulation amendments (Sec. 19-10-3)

Recycling Committee

The Cape Elizabeth Recycling Committee will hold its regular meeting to review draft minutes, discuss a recycling Q&A article series, and hear updates on outreach, social media, and the recycling center. Public comment periods are scheduled before and after the agenda items.

• Approval of May 5, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series
• Recycling center update

The Recycling Committee approved the minutes from their previous meeting and discussed ongoing outreach initiatives, including a Q&A series and social media strategies. Members also coordinated volunteer efforts for the upcoming Cape Challenge 5k and received updates on recycling center operations.

• Approved May 5, 2022 meeting minutes (6-0)
• Voted to adjourn meeting (unanimous)

School Board

The Building Oversight Committee met to coordinate the replacement of Pond Cove Elementary and Cape Elizabeth Middle School and the renovation of Cape Elizabeth High School. The meeting included updates on site and building design, summer timelines, and finance and public outreach committee reports.

• Update on Site Design & Building Design
• Finance Committee update
• Public Outreach Committee update
• Discussion of summer timeline of events

School Board

The Public Outreach Committee is coordinating activities and schedules leading up to the anticipated November bond vote. They are planning June and July events, including a flier for Cape Challenge, a blog post on renovation vs. building, and a fact sheet for Family Fun Day. The committee will also adopt a standard document release format and create monthly calendars.

• Cape Challenge flier on June 5th
• Blog post on renovation vs. building around June 8th
• Family Fun Day fact sheet on June 18th
• Letter to the community (pending)
• Adopt standard document release procedure

School Board

The Cape Elizabeth School Board held an executive session on Tuesday, May 31, 2022 at Cape Elizabeth High School Library. Members voted 7-0 to enter executive session under 1 M.R.S.A. §405 (6)(A) to discuss a personnel item, and voted 7-0 to adjourn. No substantive decisions or details of the personnel discussion were recorded in these minutes.

• Voted 7-0 to enter executive session under 1 M.R.S.A. §405 (6)(A) to discuss a personnel item (7:41pm)
• Voted 7-0 to adjourn (9:18pm)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss the director's report, review library policies (confidentiality, community information area, and meeting room), and hold a strategic planning workshop to gather patron input. The agenda includes public comment periods and approval of previous minutes.

• Review of Confidentiality Policy
• Review of Community Information Area Policy
• Discussion of Meeting Room Policy
• Strategic planning workshop on patron input
• Approval of minutes from March 3, 2022

School Board

The Cape Elizabeth School Board’s Policy Committee met to review proposed updates to student wellness, discipline, and public information policies. The committee discussed changes required by state and federal laws, including revisions to policies on student discipline, wellness, and sales of foods competing with school meals. No decisions were made; items were moved to the fall meeting for further review.

• First readings completed for policies on student discipline (JK) and student wellness (JL)
• Review of sales of foods in competition with school meals (EFE) postponed to fall
• Discussion initiated on developing a public information program policy (KDA)
• Policy revisions align with recent state statute changes and federal Healthy, Hunger-Free Kids Act requirements

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to review minutes, hear public comment, and discuss two main items: a proposal for a Reef Road parking evaluation and a consultant RFP for the Ad Hoc Housing Diversity Study Committee. The agenda also includes a pending policy on public participation at meetings. No final decisions are listed; items are up for discussion.

• Reef Road Parking Evaluation proposal
• Ad Hoc Housing Diversity Study Committee Consultant RFP
• Public comment periods (two on agenda)
• Approval of May 11, 2022 minutes
• Public participation policy for committee meetings

The Ordinance Committee approved a pilot program for the Police Chief to evaluate parking and safety on Reef Road from June 15 to September 30. Additionally, the committee referred a draft Request for Proposals for an Ad Hoc Housing Diversity Study Committee consultant to the Town Council for consideration.

• Approved May 11, 2022 meeting minutes (2-0)
• Approved Police Chief's Reef Road parking evaluation proposal (2-0)
• Referred housing consultant RFP to Town Council (2-0)
• Recommended Ordinance Committee review consultant proposals (2-0)

Zoning Board of Appeals

The Zoning Board of Appeals will meet to consider a request to expand a home at 7 Smugglers Cove Road. The board will also hear an administrative appeal regarding a building permit issued for 31 Lawson Road.

• Home expansion request for 7 Smugglers Cove Road
• Administrative appeal of building permit 220356 at 31 Lawson Road

The board approved a request to add a second floor to a garage at 7 Smugglers Cove Road. It also denied an administrative appeal from several neighbors seeking to overturn a building permit issued for 31 Lawson Road.

• Approved second-floor garage expansion at 7 Smugglers Cove Road (7-0)
• Approved Findings of Fact for 7 Smugglers Cove Road (7-0)
• Denied administrative appeal regarding building permit 220356 at 31 Lawson Road (6-1)
• Approved Findings of Fact for 31 Lawson Road appeal (7-0)
• Approved April 27, 2022 meeting minutes (5-0)

School Board

The School Board will hold a budget workshop on May 24, 2022. The agenda includes a period for public comment and a potential executive session to discuss a personnel item.

• Budget workshop
• Potential executive session regarding a personnel item

Town Council

The Town Council is holding a workshop to review Task 1 of the Housing Diversity Study, presented by consultant Camoin Associates. The study aims to inform future housing policy, and the council will take public comment before discussing the findings. No formal decisions will be made at this workshop.

• Presentation of Task 1 Housing Data Package by Camoin Associates
• Public comment limited to 15 minutes, 3 minutes per person
• Contract with Camoin Associates approved April 11, 2022
• Study completion date set for August 30, 2022
• Future workshop sessions scheduled for June 27 and August 8

Town Council

The Town Council approved the School Board's recommended budget for Fiscal Year 2023. Two proposed amendments to reduce the total appropriation and change the allocation of state subsidy surpluses were denied.

• Approved FY 2023 School Department budget total appropriation of $31,255,751 (5-2)
• Denied amendment to reduce total school budget appropriation to $30,000,000 (2-5)
• Denied amendment to change state subsidy surplus allocation to 100% tax reduction (2-5)

Energy Committee

The Energy Committee will discuss status updates on solar projects, electric vehicle chargers, and school building energy systems. Members will also review the committee’s annual goals and reporting practices, and hear a guest presentation from Colby Engineering about school projects.

• Solar projects status updates
• EV charger status update
• School building status update
• Solar options for Town Pool
• Calen Colby, Colby Engineering – School Project guest speaker

The Energy Committee met on May 19, 2022 and approved its previous minutes. Members discussed EV charger installation at Fort Williams (CMP has energized the sites, chargers in transit, grant pushed to end of June), a school project update noting solar should be part of the plan, and draft outreach goals still being worked on. No substantive motions or votes were recorded beyond approving minutes and adjourning.

• Approved prior meeting minutes (motion by Sam, seconded by Niko)
• Adjourned at 8:54 p.m. (motion by Richard, seconded by Sam, no objection)

Planning Board

The Planning Board approved a site plan amendment to install lighting at Upper Lions Field located at 221 Ocean House Rd. The approval includes a condition that no games may begin after 8:30 p.m.

• Approved April 19, 2022 meeting minutes (6-0)
• Deemed site plan amendment for Lions Field lighting complete (5-0)
• Approved site plan amendment for lighting at Upper Lions Field with condition that no game begin after 8:30 p.m. (5-0)

Town Council

The Town Council adopted the FY2023 Municipal General Fund Operating and CIP budget of $18,537,065 and set property tax dates and rates. It also approved a property tax levy for municipal services of $8,536,779. A motion to reduce the School Department budget from $31,255,751 to $30,000,000 failed 2-3, and the original school budget motion also failed 3-2, meaning neither received the 4 votes required by the Town Charter. A vote on the Housing Diversity Study Committee consultant RFP was initially tabled 2-3, then referred to the Ordinance Committee 3-2; the minutes note the referral carried the following day as a ministerial task.

• Adopted FY2023 Municipal General Fund Operating and CIP budget of $18,537,065 (5-0)
• Adopted property tax due dates (Oct 15, 2022 and Apr 15, 2023), 4% interest on unpaid taxes, and related tax administration items (5-0)
• Increased property tax levy for municipal services to $8,536,779 (5-0)
• Motion to reduce School Department FY2023 appropriation from $31,255,751 to $30,000,000 failed (2-3)
• Original motion to approve School Department FY2023 budget of $31,255,751 failed (3-2)
• Motion to table Housing Diversity Study Committee consultant RFP failed (2-3)
• Motion to refer Housing Diversity Study Committee consultant RFP to Ordinance Committee passed (3-2); minutes note it carried the following day as ministerial
• Adjourned at 8:01 p.m. (5-0)

Town Council Ordinance Committee

The Ordinance Committee approved the March 30, 2022 minutes and voted to recommend a wireless infrastructure consultant RFP to the Town Council. They also agreed to have staff prepare a summer study for Reef Road parking issues.

• Approved March 30, 2022 meeting minutes (3-0)
• Voted to recommend the Wima RFP to the Town Council for the June meeting (3-0)

Conservation Committee

The Conservation Committee approved its April 12, 2022 minutes as amended by a 4-0 vote. The committee discussed scheduling a June volunteer boardwalk event on the Town Farm Trail and reviewed a draft invasives policy, which it will revisit at its next meeting for possible adoption. No planning board items required committee review, and the meeting adjourned at 8:50 p.m.

• Approved April 12, 2022 minutes as amended (4-0)
• Agreed to wait for contractor Brian Alexander, delayed by a labor shortage, to complete Spurwink Bridge and Boardwalk work
• Reviewed draft invasives policy; will review again at next meeting and consider adoption as part of the Greenbelt and Open Space management plan

School Board

The Cape Elizabeth School Board voted 6-0 to require masks inside any school the Maine CDC deems in outbreak status, until the CDC declares the outbreak over. The board also approved several personnel hires and contract renewals, and gave second-reading approval to three policies on nepotism, board-staff communications, and recruiting administrative staff. Superintendent Christopher Record reported that Pond Cove Elementary was placed in outbreak status by the Maine CDC that afternoon, while the middle and high schools were not. All votes recorded were 6-0, with member Jennifer McVeigh absent.

• Approved requiring masks in any school in Maine CDC outbreak status until the outbreak ends (6-0)
• Approved Paige Buchanan as Pond Cove K-4 RTI Literacy Interventionist/Reading Recovery Teacher for 2022-2023 (6-0)
• Approved Alison Buchsbaum as High School Biology/Physics Teacher for 2022-2023 (6-0)
• Approved the Volunteer Coordinator job description (6-0)
• Approved Superintendent's nomination of personnel to second-year probationary contracts (6-0)
• Approved Superintendent's nomination of personnel to first continuing contracts (6-0)
• Approved second reading of Policy BCC: Nepotism (6-0)
• Approved second reading of Policy BHC: Board Relationships and Communications with Staff (6-0)

Town Council

The Cape Elizabeth Town Council scheduled a May 16 vote on the proposed FY2023 General Fund budget (municipal and school) totaling $51,617,348 in expenditures, and adopted the FY2023 Special Revenue Funds budget with $4,301,403 in estimated expenditures. The council also approved three years of sewer rate increases effective July 1, 2022, 2023, and 2024, each a 3% increase. All votes were 7-0 except the grant proposal for Sawyer Road/Spurwink Avenue work (6-0, one abstention) and the remote-meetings extension (6-1).

• Approved minutes of April 11 regular and April 25 special meetings (7-0)
• Approved Ordinance Committee Technical Amendments (7-0)
• Scheduled May 16 vote on FY2023 General Fund budget: $18,537,065 town expenditures, $11,447,347 revenues; $31,255,751 school expenses, $2,847,606 revenues (7-0)
• Adopted FY2023 Special Revenue Funds budget: $4,301,403 expenditures, $3,691,978 revenues, $863,548 use of fund balances (7-0)
• Appropriated $40,000 from Portland Head Light Fund for Keepers Quarters painting (7-0)
• Approved sewer rate increases of 3% effective July 1, 2022, 2023, and 2024 (7-0)
• Accepted gift of up to $50,000 from Thomas Memorial Library Foundation (7-0)
• Authorized submission of grant proposal to National Coast Resilience Fund for Sawyer Road removal/Spurwink Avenue culvert; $250,000 budget with $15,000 town match (6-0, 1 abstention)

Recycling Committee

The Recycling Committee approved its April 7, 2022 draft minutes by a 6-0 roll call vote and voted unanimously to adjourn at 8:17 PM. Most of the meeting was discussion and updates: a Q&A series, social media outreach, a cancelled strawberry festival, the Cape Challenge 5k on June 5, water bottle filling stations, committee tee shirts, and a possible eco-excellence award nomination. Staff reported the town's recycling rate trends lower in summer/fall, that a textile recycling company approached the town about collecting clothing at the Recycling Center, and that the Town Council recently discussed a pesticides ordinance for which the committee may be asked to help with research.

• Approved April 7, 2022 draft meeting minutes as submitted (6 Yes, 0 No)
• Voted unanimously to adjourn at 8:17 PM

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will review and discuss several library policies, including confidentiality, community information area, and meeting room policies. The committee will also debrief its strategic planning workshop and consider staff ideas for gathering patron input. Public comment periods are scheduled at the start and end of the meeting.

• Revisit Confidentiality Policy
• Revisit Community Information Area Policy
• Discuss Meeting Room Policy
• Debrief Strategic Planning Workshop
• Staff ideas for gathering patron input

School Board

The Cape Elizabeth School Board is meeting to receive an update on the schematic design from Colby Co and Simons Architects, and to discuss the timeframe for reviewing design estimates. The meeting is being held via Zoom and includes setting the next meeting date.

• Update on schematic design from Colby Co and Simons Architects
• Discussion of timeframe for reviewing design estimates
• Next meeting date scheduling

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three requests to expand homes or add living space. Two requests involve the property at 216 Mitchell Road, including adding a second floor to a garage and creating an accessory dwelling unit above it. The board will also consider minutes from its March 22 meeting.

• Request to expand home at 1 Roundabout Lane (Map U36 Lot 76) by owners Colin Pears and Christina Day
• Request to add second floor to garage at 216 Mitchell Road (Map U33 Lot 51) by owner Grant Burgess, represented by Dave Ornvold
• Request to create accessory dwelling unit above existing garage at 216 Mitchell Road

The Zoning Board of Appeals approved three requests: a rear expansion at 1 Roundabout Lane, a second-floor dormer and connector at 216 Mitchell Road, and a conditional use permit for an accessory dwelling unit above the garage at 216 Mitchell Road. All votes were 5-0. The board also approved the March 22, 2022 minutes 4-0, with one abstention.

• Approved rear expansion at 1 Roundabout Lane (Map U36 Lot 76) (5-0)
• Approved second-floor expansion at 216 Mitchell Road (Map U33 Lot 51) (5-0)
• Approved conditional use permit for accessory dwelling unit at 216 Mitchell Road (Map U33 Lot 51) (5-0)
• Approved March 22, 2022 minutes (4-0, one abstention)

School Board

The Building Project Oversight-Public Outreach Committee is meeting to plan public education efforts ahead of a November 2022 referendum on new construction for Pond Cove and the Middle School, while maintaining the High School. The agenda includes website discussion and review of previous action items. The committee's purpose is to inform the public about the School Board's decision to move forward with new construction.

• Discuss website for public outreach
• Review action items from previous list
• Plan public education for November 2022 referendum on new construction for Pond Cove and Middle School

Town Council

The Finance Committee will meet to discuss and deliberate on the FY 2023 school department budget presentation. This meeting serves as a step toward upcoming public hearings and votes on the municipal and school budgets.

• Presentation of the School Board's recommended FY 2023 school department budget
• Scheduling of the FY 2023 Budget Public Hearing
• Planning for the May 9 Town Council vote on Special Funds Budgets and proposed sewer fee increases
• Planning for the May 16 Town Council vote on the FY 2023 Municipal and School budgets

School Board

The school board will review a committee report recommending a block schedule for Cape Elizabeth High School (CEHS) in the 2022–2023 school year. The committee, formed in 2021, surveyed staff and students, finding 76.4% of staff support moving to a block schedule. The proposed schedule reduces daily class loads and aims to lower student stress while allowing more time for experiential learning.

• Committee survey: 73% of 11 members selected block schedule option
• Staff survey: 76.4% satisfied to extremely satisfied with block schedule proposal
• 86.3% of staff favor implementation in fall 2022 over fall 2023
• Proposed block schedule includes four 85-minute classes per day with rotating blocks

The School Board held a workshop meeting to review a presentation by Principal John Springer regarding master scheduling changes at Cape Elizabeth High School for 2022-2023. The discussion focused on the potential transition from a rotating six-period schedule to block scheduling.

Town Council

The Cape Elizabeth Town Council is holding a special meeting to schedule public hearings for the proposed Fiscal Year 2023 general fund and special revenue fund budgets. The general fund budget totals $51,615,848, with $37,320,895 to be raised from property taxes, resulting in an estimated tax rate of $21.0797 per thousand valuation. The special revenue funds budget totals $4,301,403 in expenditures. The council is not voting on the budgets at this meeting, only setting the hearing dates.

• FY2023 general fund budget: $51,615,848 expenditures, $37,320,895 from property taxes, estimated tax rate $21.0797 per thousand
• Public hearing scheduled for May 9, 2022 at 7:00 p.m. at Town Hall, 320 Ocean House Road
• FY2023 special revenue funds budgets: $4,301,403 expenditures, $3,691,978 operating revenues
• General fund budget vote anticipated for May 16, 2022
• Special revenue funds budget vote anticipated for May 9, 2022

The Cape Elizabeth Town Council held a special meeting on April 25, 2022, and voted 5-0 to schedule a public hearing for May 9, 2022 on the proposed FY 2023 general fund budget. The proposed budget lists $51,615,848 in expenditures, $14,294,953 in estimated non-property-tax revenues, and $37,320,895 to be raised from property taxes, with an estimated tax rate of $21.0797 per thousand valuation. The council also voted 5-0 to schedule a May 9 hearing on the FY 2023 special revenue funds budgets, with proposed expenditures of $4,301,403 and operating revenues of $3,691,978. No other substantive decisions were recorded; the meeting adjourned at 7:20 p.m.

• Scheduled May 9, 2022 public hearing on FY2023 general fund budget ($51,615,848 expenditures; $37,320,895 from property taxes) (5-0)
• Scheduled May 9, 2022 public hearing on FY2023 special revenue funds budgets ($4,301,403 expenditures; $3,691,978 operating revenues) (5-0)
• Adjourned the special meeting at 7:20 p.m. (6-0)

School Board

The Cape Elizabeth School Board is holding a workshop to discuss strategic plan goals and receive an update from Principal Springer on a schedule change at Cape Elizabeth High School for the 2022-2023 school year. The meeting follows a school budget presentation to the Town Finance Committee and includes public comment.

• Update from Principal Springer on CEHS schedule change for 2022-2023
• Discussion of strategic plan goals: health and well-being, global competency, multiple pathways, facilities, environmental responsibility
• Public comment period

Energy Committee

The Cape Elizabeth Energy Committee will meet to receive status updates on solar projects, electric vehicle chargers, and school building initiatives. The committee will also discuss annual goals, periodic reporting to the Town Council, and potential solar options for the town pool. Appointing liaisons to the school building committee is also on the agenda.

• Solar projects status updates
• EV charger status update
• School building status update
• Appointing liaison(s) to school building committee
• Discussion of solar options for Town Pool

The Cape Elizabeth Energy Committee approved climate goals and discussed project updates, including excavating for the EV project at Fort Williams. The committee also reviewed a past report on solar thermal heating for the town pool and discussed school building sustainability metrics. The meeting adjourned at 8:06 p.m.

• Approved previous minutes
• Approved climate goals (motion by Carrie Gilbert, seconded by John Voltz)
• Adjourned meeting without objection (8:06 p.m.)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to approve minutes, hear updates from Friends of Fort Williams, and finalize requests for proposals (RFPs) for the Goddard Mansion and the pond as part of the Master Plan update. They will also discuss various park issues including pickleball courts, dogs, water fill stations, and electric charging stations. Public comment is allowed on both agenda and non-agenda items.

• Finalize RFP for Goddard Mansion
• Finalize RFP for Pond
• Park update: NGA, B2B, Pickleball courts, Dogs, Outdoor Water Fill Stations, fence gate to cliffs, Disc Golf request, Electric Charging Stations, PW & Facilities work
• Approval of March 17, 2022 draft minutes
• Friends of Fort Williams update

The Fort Williams Park Committee approved the Children's Garden Celebration open house on July 23, 2022, replacing the Garden Tour. It also agreed to approve a disc golf request under conditions including a $800 full-day or $575 half-day fee, proof of insurance, and a layout sketch. The committee discussed draft RFPs for Goddard Mansion and the Pond, park closures for a July 14 NGA event, pickleball court painting, dog issues, and other park updates. No other substantive motions were recorded.

• Approved March 17, 2022 draft minutes (6-0)
• Approved Children's Garden Celebration open house on July 23, 2022 (6-0)
• Agreed to approve disc golf request with conditions: Meadow area only, $800/day or $575/half-day fee, proof of insurance, layout sketch, no Memorial Day weekend
• Agreed summer meetings move to 6:00 pm
• Adjourned at 8:33 pm (6-0)

Town Council

The Appointments Committee met on April 21, 2022 to draft a charge for an ad hoc affordable housing committee, as tasked by the town council on March 14, 2022. The committee discussed the draft charge, public comments, and committee structure, but did not make any final decisions. Chairman Boucher will prepare a final draft based on the input, to be presented to the town council on May 9, 2022, where the council may approve it (with or without amendments) or refer it to a workshop.

• No final decisions made; committee reached consensus that Chairman Boucher will prepare a final draft for the town council's May 9 meeting

Town Council

The Cape Elizabeth Town Council is holding a workshop to receive a presentation on the Wireless Infrastructure Market Augmentation (Wima) study and discuss next steps for implementation. No formal decisions will be made; the council may only give guidance. Public comment is limited to 15 minutes total, with 3 minutes per person.

• Presentation of Wima study report by Steven Webster, Wireless Expertise, LLC
• Discussion of next steps for implementation of the Wima study
• Public comment period (15 minutes total, 3 minutes per person)

Planning Board

The Cape Elizabeth Planning Board will hold a special workshop on April 19, 2022, after its regular meeting. The main item is a discussion of a site plan amendment for installing lighting on the upper Lions Field at 221 Ocean House Rd, requested by the Town of Cape Elizabeth and represented by the Cape Elizabeth Little League. The board will also review meeting logistics, related committee work, and training. Public comment is limited to written submissions; no public speaking is available at the workshop.

• Discussion of Lions Field lighting site plan amendment at 221 Ocean House Rd (U24-1)
• Planning Board status update on meeting logistics, committees, and training
• Workshop held via Zoom; public comment by written submission only

Planning Board

The Cape Elizabeth Planning Board will meet remotely to consider several applications, including public hearings for a wetland alteration permit for the Cape Elizabeth Land Trust, a major subdivision and wetland permit for a condominium development, and a site plan review for a special event facility. The board will also approve minutes from the previous meeting and take public comment.

• Public hearing: 498 Spurwink Ave CELT RP expansion – 300 linear feet of boardwalk, 600 sq ft wetland alteration
• Public hearing: Carr Woods Condominium Development – 18 condos, single-family lot, 11,134 sq ft wetland alteration near 10 Deep Brook Rd
• Site plan review: Wentworth Lodge Special Event Facility renewal at 10 Winters Lane
• Approval of minutes from March 15, 2022

The Board approved a Resource Protection Permit for the Cape Elizabeth Land Trust to add boardwalks at Runaway Farms and approved a site plan renewal for the Wentworth Lodge event facility. A proposed 18-unit condominium development at 10 Deep Brook Rd was tabled until June for further review.

• Approved Resource Protection Permit for 300 linear feet of boardwalks at 498 Spurwink Ave (7-0)
• Tabled Carr Woods 18-unit condominium and single family lot application to June 21, 2022 (6-0)
• Approved site plan renewal for Wentworth Lodge Special Event Facility at 10 Winters Lane (6-0)
• Approved March 15, 2022 meeting minutes (6-0)

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to adopt minutes, discuss terms and definitions, share insights from a Harvard Bias Inventory, and hear updates on student representative duties and Juneteenth planning. Public comment is limited to 15 minutes per agenda item, with three minutes per speaker.

• Discussion of terms and definitions
• Sharing insights from the Bias Inventory (Harvard Study)
• Student representative duties and responsibilities (Eliza)
• Juneteenth update (Monica)
• Public comment periods (15-minute limit per item)

Riverside Cemetery Committee

The Riverside Cemetery Committee will meet to elect a chairman for 2022, review the Freedom of Access Act, and consider requests to purchase cremation lots and a buyback of a full-size lot. Public comments will be heard, and minutes from the previous meeting will be approved.

• Election of Chairman for 2022
• Review of Freedom of Access Act (FOAA)
• Dan Gacetta, Jr. – purchase of cremation lot for deceased sister
• Janet L. McLaughlin – purchase of cremation lot
• Carol A. Badner – buyback of Section NT Lot #14 (full size lot)

The Riverside Cemetery Committee elected Wayne Brooking, Jr. as chairman for 2022 and approved the minutes of its September 28, 2021 meeting. It approved two requests to purchase cremation lots and one request to buy back a full-size lot. All votes were 2-0, with member Sharon Smarc absent and no members of the public present.

• Elected Wayne Brooking, Jr. as chairman for 2022 (2-0)
• Approved minutes of the September 28, 2021 meeting as written (2-0)
• Approved Dan Gacetta, Jr.'s request to purchase a cremation lot for his sister Celeste Marie (Gacetta) Robinson (2-0)
• Approved Janet L. McLaughlin's request to purchase a cremation lot for herself (2-0)
• Approved Carol A. Badner's request to buy back Section NT Lot #14 (full size) for the original purchase price of $400.00 (2-0)
• Adjourned at 10:24 a.m. (2-0)

Community Services Committee

The Community Services Committee will hold a regular meeting to approve minutes from November 2021, hear public comment, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is largely procedural, with no specific decisions or proposals listed.

• Public comment period (3 minutes per person, 15 minutes per agenda item)
• Approval of minutes from November 10, 2021 meeting
• CECS updates
• Fort Williams update

The committee accepted the minutes from the December 8, 2021 meeting. The remainder of the session consisted of staff updates regarding program registration, COVID-19 impacts on senior and youth activities, and facility scheduling.

• Accepted December 8, 2021 draft minutes (5-0)

Conservation Committee

The committee will discuss priority setting for trails, signage, and invasive species. Members will also receive updates on greenbelt management projects including bridge and boardwalk work.

• Priority setting for trail improvements, encroachments/invasives, and signage
• Stonegate 2-35 bridge replacement
• Spurwink Bridge and Boardwalk decking update
• Easement monitoring status
• Invasives plan development

The Cape Elizabeth Conservation Committee voted 4-1 to recommend a Resource Protection Permit for the Carr Woods development, which would alter 11,134 sq. ft. of wetland, conditioned on calculating the wetland impact from unit 1. It also voted 5-0 to recommend a Resource Protection Permit for CELT's Runaway Farms boardwalk extension, and approved invasive-plant removal requests at 12 Whaleback Way (5-0) and near Dyer Woods (4-0-1, Day abstained). The committee authorized up to $800 for a Stonegate bridge replacement and approved a NEMBA trail event 5-0.

• Recommended Carr Woods Resource Protection Permit to the Planning Board, conditioned on calculating wetland impact from unit 1 (4-1, Ketcham opposed)
• Recommended CELT Runaway Farms boardwalk Resource Protection Permit to the Planning Board (5-0)
• Approved invasive removal adjacent to 12 Whaleback Way (5-0)
• Granted permission for invasive removal in Dyer Woods open space (4-0-1, Day abstained)
• Approved March 8, 2022 minutes (5-0)
• Approved NEMBA trail event on 13 miles of town trails, 5:30-8:00 pm (5-0)
• Authorized up to $800 for supplies to replace Stonegate bridge 2-35 (5-0)
• Set Town Farm Trail (1-49, 1-50) as top greenbelt priority; staff to order wood

School Board

The Cape Elizabeth School Board will hold a regular business meeting on April 12, 2022, preceded by two executive sessions to discuss an employee leave request and labor contract proposals. The main business includes voting on the 2022-2023 school budget of $31,255,751, approving grants for the Speech & Debate team and a middle school mural project, and approving trips to national competitions. The board will also consider collective bargaining agreements, policy readings, and hear reports on COVID, building projects, and enrollment.

• Adoption of 2022-2023 School Board Budget of $31,255,751
• Approve $20,000 grant from Deborah L. Rhode Fund for High School Speech & Debate Team
• Approve $17,200 CEEF Grant for Visiting Artist & Mural Design at CE Middle School
• Approve Speech & Debate Team trip to National Catholic Forensic League Grand National Tournament in Washington, D.C., May 26-29, 2022
• Approve CE Robotics Team trip to VEX Robotics World Championship in Dallas, Texas, May 3-7, 2022

The Board approved the 2022-2023 school budget and a collective bargaining agreement for administrative support personnel and educational technicians. Several student trips and grants were approved, and updates to the Technology Integrator job description were adopted.

• Adopted 2022-2023 School Budget of $31,255,751 (5-0)
• Approved $20,000 grant from Deborah L. Rhode Fund for HS Speech & Debate (5-0)
• Approved HS Speech & Debate trip to Washington, D.C. (5-0)
• Approved Robotics Team trip to Dallas, Texas (5-0)
• Approved updates to Technology Integrator Job Description (5-0)
• Approved Pond Cove Elementary teacher Jon Delisle’s leave of absence (5-0)
• Accepted $17,200 CEEF Grant for Visiting Artist & Mural Design (5-0)
• Approved collective bargaining agreement for support personnel and Ed Techs I (5-0)

School Board

The Cape Elizabeth School Board met on April 12, 2022 for two executive sessions, both closed to the public. The first, at 5:30 PM, was to discuss an employee leave of absence request under 1 M.R.S.A. §405(6)(A); the board voted 4-0 to enter it and 5-0 to adjourn at 5:42 PM. The second, at 6:00 PM, was to review labor contract proposals under 1 M.R.S.A. §405(6)(D); the board voted 5-0 to enter it and 5-0 to adjourn at 6:07 PM. The minutes provided cover only these executive sessions; no regular business meeting actions are recorded in the supplied document.

• Entered executive session on an employee leave of absence request (4-0)
• Adjourned 5:30 PM executive session (5-0)
• Entered executive session to review labor contract proposals (5-0)
• Adjourned 6:00 PM executive session (5-0)

Town Council

The Cape Elizabeth Town Council is meeting to consider several significant items, including two school-related bond orders: a $1,161,082 School Revolving Renovation Fund bond for projects at Pond Cove, Middle School, and High School, and a $650,000 bond for schematic design of new construction at Pond Cove/Middle School. The council will also discuss the FY 2023 budget, with public comment opportunities, and consider recommendations from the Ordinance Committee on food truck regulations, technical amendments, and a Housing Diversity Study consultant. Additionally, the agenda includes appointments to boards, a consent agreement for a veterinary clinic, and a request from Otelco for an easement.

• School Revolving Renovation Fund bond order for $1,161,082 for 10 projects at Pond Cove, Middle School, and High School
• School Construction bond order for up to $650,000 for schematic design of new Pond Cove/Middle School
• Housing Diversity Study contract with Camoin Associates for $45,000
• Food truck regulations referred to Planning Board
• Consent agreement for 207 Ocean House Road to allow veterinary clinic use

The Town Council approved a $1,161,082 School Revolving Renovation Fund loan for 10 projects at Pond Cove, the Middle School and High School, with 30% ($348,325) expected to be forgiven and the $812,757 balance repaid over 10 years at zero interest. It also authorized borrowing up to $650,000 for schematic design of a new Pond Cove/Middle School, pending a November 8, 2022 referendum on the full project. The council approved a $45,000 contract with Camoin Associates for a Housing Diversity Study, signed a consent agreement letting 207 Ocean House Road continue as a veterinary clinic, and cleared the way for Little League lights at Lions' Field and Otelco broadband equipment at Town Hall. Councilor Gillis was absent; Councilor Penelope Jordan abstained on election warden and clerk appointments.

• Approved $1,161,082 SRRF loan for 10 school renovation projects; 30% ($348,325) expected forgiven, $812,757 repaid over 10 years at zero interest (6-0)
• Approved borrowing up to $650,000 for schematic design of new Pond Cove/Middle School, pending Nov. 8, 2022 referendum (5-1, Reiniger opposed)
• Approved $45,000 contract with Camoin Associates for a Housing Diversity Study, completion by 8/30/2022 (6-0)
• Authorized Town Manager to sign consent agreement allowing 207 Ocean House Road to continue as a veterinary clinic without a residential component (6-0)
• Approved School Budget Validation Referendum Election Warrant for June 14, 2022, adding the question on continuing the referendum process (6-0)
• Approved election wardens and clerks; Councilor Penelope Jordan recused and abstained (5-0, 1 abstention)
• Granted Cape Elizabeth Little League permission to seek a Planning Board site plan amendment for lights at Lions' Field (6-0)
• Granted Otelco/CRC Communications permission to seek a site plan amendment for broadband equipment on the Town Hall parcel; future 20' x 20' easement and $15,000 to be considered later (6-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, discuss a Recycling Q&A article series concept, set goals for 2022, and receive updates on the Recycling Center. Public comment is allowed on both agenda and non-agenda items.

• Approval of March 3, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series concept
• Setting Committee goals for 2022
• Recycling Center update

The Recycling Committee approved its March 3, 2022 draft minutes and its 2022 committee goals, both by unanimous roll call votes of 6 Yes, 0 No. Members also discussed a proposed public Q&A series on recycling, tee-shirt reordering, the Cape Challenge 5k, a bottle filling station at Fort Williams Park, and recycling tonnage statistics presented by Public Works Director Jay Reynolds. No members of the public attended, and the meeting adjourned unanimously at 8:33 PM.

• Approved March 3, 2022 draft meeting minutes (6 Yes, 0 No)
• Approved 2022 Recycling Committee goals (6 Yes, 0 No)
• Agreed committee members would send their top three recycling questions to ED for a proposed Q&A series
• Agreed to pursue eco-friendly alternatives to reordering committee tee-shirts
• Voted unanimously to adjourn at 8:33 PM

School Board

The Cape Elizabeth School Board is holding a budget workshop to review final FY2023 budget proposals from Superintendent Record and discuss budget questions with the District Leadership Team. The workshop includes public comment and is recorded. The board previously approved budget goals covering student needs, staff recruitment and retention, building maintenance, staff training, and line-item efficiency.

• Public comment on the FY2023 budget
• Review of School Board budget questions for the District Leadership Team
• Review of final budget proposals by Superintendent Record

The Cape Elizabeth School Board held a budget workshop on April 5, 2022, where Superintendent Christopher Record presented a proposed FY23 school budget of $31,486,419, a 5.46% expenditure increase with a 5.89% taxpayer impact. The board gave guidance in support of the proposed budget, with the caveat that any further savings (such as from health insurance) could be used at administration's discretion to reinstate a reduced position, or as a second choice, restore a position using expenditure-side funds. No formal vote on the budget was recorded in these minutes. Two teachers spoke during public comment in support of educational technician and support staff positions.

• Board guidance supported the proposed $31,486,419 FY23 budget (no vote recorded)
• Directed administration to use professional judgment to reinstate a reduced position if savings, such as health insurance savings, become available
• As a second choice, directed that a needed position be restored using expenditure-side funds if only partial savings are available
• No school board budget questions were submitted to the District Leadership Team

Town Council

This is a workshop meeting where the Town Council will discuss the school building project, including financing and tax impacts, ahead of two bond orders on the April 11 agenda. No formal decisions will be made at this workshop. Public comment is limited to 15 minutes total.

• School Revolving Renovation Fund (SRRF) Bond Order and School Construction Bond Order on April 11 agenda
• Finance Director memos on both bond orders posted for review
• Superintendent Christopher Record presented project overview on March 14
• School Building Concept Design attachment

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 case data and mitigation strategies for Cape Elizabeth schools. They will discuss the impact of mask-optional policy, pooled testing, and vaccine boosters, and may recommend changes to the School Board. The meeting is part of an ongoing process to keep students and staff safely in school full-time.

• Review of COVID-19 data over the past month
• Discussion of mask-optional shift as recommended by MCDC
• Pooled testing update
• Vaccine booster update
• Potential recommendations to School Board

School Board

The Cape Elizabeth School Board is meeting to review a new timeline for the school building project referendum, draft cost estimates for the concept design, and updates from a meeting with the Department of Education and the Energy Committee. The meeting is procedural, with no final decisions listed on the agenda.

• New timeline for school building project referendum
• Review of draft cost estimates for concept design
• Update from meeting with Department of Education (Scott Brown)
• Update from Energy Committee meeting

Town Council Ordinance Committee

The Ordinance Committee will hold a remote meeting to approve minutes from February 9, 2022, and review a draft report, food truck amendments, and technical amendments. Public comment periods are scheduled, and the committee will also set the date for the next meeting.

• Review and approval of February 9, 2022 meeting minutes
• Discussion of Wima final report
• Review of food truck amendments
• Consideration of technical amendments
• Public comment periods (15 minutes per item) on agenda topics

The committee voted to recommend a wireless coverage study and updated food truck permit days to the Town Council. It also approved technical zoning amendments after removing specific changes to Section 19-4-3.

• Recommended Wima wireless coverage study to Town Council (3-0)
• Recommended Food Truck Amendments with permit days increased from 15 to 20 (3-0)
• Removed proposed changes to Sec. 19-4-3 from technical amendments package (2-1)
• Approved Technical Amendments including wood storage shed exemptions (3-0)
• Approved February 9 and March 23, 2022 meeting minutes (3-0)

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and revise several board policies, including conflict of interest, nepotism, family and medical leave, board-staff communications, and administrative hiring. They will also review administrative procedures and forms related to student records and other topics. The committee aims to reach consensus on policy revisions before forwarding them to the full School Board.

• BCB - Board Member Conflict of Interest and BCC - Nepotism: additional language to address statutory requirements, including optional LD 1632 provision allowing spouse of board member to fill stipend position or volunteer until July 1, 2024
• GBN - Family and Medical Leave: adding administrative procedures GBN-R1 (federal FMLA) and GBN-R2 (Maine FMLA)
• BHC - Board Relationships and Communications with Staff: new policy recommended by MSMA, required by law to regularly communicate with employees and public
• GCFB - Recruiting and Hiring of Administrative Staff: update to include 'familial status' as protected category under Maine Human Rights Act effective 10/18/21
• IJOA-R, IJOA-E1, IJOA-E2: review of administrative procedure and forms for awareness

Town Council

The Appointments Committee will review applications to fill vacancies on the Diversity, Equity and Inclusion Committee and the Planning Board, following recent resignations. They will decide whether to recommend candidates to the Town Council for the April 11 agenda or readvertise the positions. Public comment is limited to three minutes per person.

• Vacancy on Diversity, Equity and Inclusion Committee due to resignation of Melanie Thomas, effective April 1, 2022, term expires 12/31/2022
• Vacancy on Planning Board due to resignation of Mary Ann Lynch, effective March 15, 2022, term expires 12/31/2023
• Committee may recommend candidates for April 11 council agenda or readvertise
• Next meeting April 21, 2022 via Zoom to draft charge for ad hoc affordable housing committee

Town Council

The Cape Elizabeth Town Council holds a finance committee workshop to review the proposed FY 2023 municipal budget, including departmental allocations for public works, parks, facilities, and police. Public comment is allowed on budget items and fee schedule changes. No formal decisions are made at this workshop, but guidance may be given for future votes.

• FY 2023 Municipal Budget review (Proposed_FY_2023_Municipal_Budget.pdf)
• Review of fee schedule changes recommended by department heads
• Public comment sessions (15 minutes total, 3 minutes per speaker)
• Upcoming budget workshops and public hearings scheduled through June 2022

Thomas Memorial Library Committee

The Thomas Memorial Library Advisory Committee is holding a strategic planning retreat to begin developing a long-term plan for the library. The meeting will include discussions on the library's strengths and opportunities, the role of librarians as advocates, and how to gather public input. The committee will also outline next steps for the planning process.

• Strategic planning retreat with facilitator Craig Freshley
• Discussion of library's strengths, opportunities, and aspirations (SOAR model)
• Discussion of librarians as advocates, based on David Lankes video
• Planning public input methods (online survey, public meetings)
• Scope of work for strategic plan

The Thomas Memorial Library Advisory Committee held a strategic planning retreat on March 24, 2022, facilitated by Craig Freshley. Library Director Rachel Davis presented on the library's strengths, opportunities, and aspirations, and the group discussed how to gather public input for a strategic plan. No formal motions or votes were recorded; the committee agreed on next steps, including that staff will prepare a proposed public input strategy for the committee to review at its April meeting.

• No formal votes or motions were recorded; the retreat was a discussion and planning session
• Agreed staff will prepare a proposed Public Input Strategy, including specific questions, for review at the April committee meeting
• Agreed the committee will review the proposed Public Input Strategy at its April meeting
• Agreed public input implementation would follow the committee's review
• Agreed staff would meet with facilitator Craig Freshley
• Agreed a future committee meeting would be scheduled, with timing to be determined

Town Council Ordinance Committee

The Ordinance Committee will meet remotely to review proposals regarding a Housing Diversity Study. The committee will also approve minutes from the February 9, 2022, meeting.

• Review of Housing Diversity Study Proposals
• Approval of February 9, 2022, meeting minutes

The Ordinance Committee interviewed five firms that submitted proposals for a housing diversity study and voted 3-0 to recommend Camoin Associates to the Town Council. Dovetail LLC and Crane Associates were eliminated after discussion; Utile was noted as a possible option for a later phase. The committee deferred review of its minutes to the next meeting, and no members of the public spoke during the public comment period.

• Voted 3-0 to recommend Camoin Associates to the Town Council for the housing diversity study
• Eliminated Dovetail LLC and Crane Associates from consideration
• Deferred review of committee minutes to the next meeting
• Scheduled next meeting for March 30th

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet remotely to consider a request from property owners Paul Hunt and Pat Red to create an accessory dwelling unit in the basement of their home at 3 Bridle Path Way. The board will also approve minutes from the January 25, 2022 meeting. No other new business or communications are on the agenda.

• Request by Paul Hunt and Pat Red for an accessory dwelling unit in the basement at 3 Bridle Path Way (Map U06 Lot 67)
• Approval of minutes from January 25, 2022 meeting

The Board approved a request to create an accessory dwelling unit (ADU) in a basement, pending verification of measurements by the Code Enforcement Officer. The Board also approved the associated Findings of Fact and Additional Findings of Fact.

• Approved ADU request for 3 Bridle Path Way pending CEO measurement verification (6-0)
• Approved Findings of Fact and Additional Findings of Fact (6-0)
• Approved January 25, 2022 meeting minutes (6-0)

School Board

The Cape Elizabeth School Board is holding a budget workshop to review answers to budget questions, discuss the use of fund balance, and consider target percentage increases for expenditures and taxes for FY 2023. The meeting is a discussion and review session, not a final vote.

• Review of School Board Budget Questions and District Leadership Team Answers
• Review of Use of Fund Balance
• Discussion on target percentage increase on expenditures and percentage increase on taxes

The School Board held a budget workshop to review responses to budget questions and fund balance projections. No formal votes or decisions were made during the meeting. The Superintendent will present budget options and recommendations at the next meeting on April 5.

Town Council

The Town Council and Finance Committee are holding a budget workshop to review the proposed FY 2023 municipal budget, including department-by-department reviews and the property tax relief program. Public comment is limited to 15 minutes total, with 3 minutes per speaker. No formal votes are expected at this workshop.

• Review of proposed FY 2023 municipal budget
• Department budget reviews: Administration, Assessing/Codes/Planning, Library, Police, Fire, Rescue, Human Services
• Review of Property Tax Relief Program
• Public comment period (15 min total, 3 min per person)
• Upcoming budget schedule: public hearing May 9, budget vote May 16

School Board

The Building Oversight Committee is meeting to review the current status of the project to replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. They will discuss why to proceed with schematic design now, check in with four subcommittees (site location, school concept design, public outreach, fiscal), and take building tours. The committee's goal is to guide the district toward a successful bond referendum vote.

• Update on current project status
• Review of rationale for moving forward with schematic design
• Check-in with subcommittees: Site Location, School Concept Design, Public Outreach, Fiscal
• Building tours scheduled

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to approve minutes, receive a budget update, discuss 2022 goals, and review the master plan. Public comment opportunities are scheduled before and after agenda items.

• Approval of February 17, 2022 draft minutes
• Budget update
• 2022 FWPC goals discussion
• Master plan update

The committee authorized the Friends of Fort Williams to move Project Canopy plantings to new areas and approved reallocating $100,000 to the Pond project. The board also adopted the 2022 committee goals and approved the February meeting minutes.

• Approved Project Canopy planting outside original area with no evergreens (6-0)
• Approved reallocation of $100k from Picnic Shelter Parking Lot to Pond project (6-0)
• Approved 2022 FWPC Goals (6-0)
• Approved February 17, 2022 draft minutes (5-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive status updates on solar projects, EV chargers, and the school building, and to discuss appointing liaisons to the school building committee. They will also set goals for the year, discuss periodic reporting to the Town Council, and review engagement with the Town and a guidance memo. The meeting is largely informational and planning-focused, with no votes on specific contracts or ordinances listed.

• Solar projects status update
• EV charger status update
• School building status update
• Discussion of appointing liaison(s) to school building committee
• Discussion of goal for the year and periodic reporting to Town Council

The Energy Committee met on March 17, 2022, with five members present and three absent. Members agreed to move the meeting start time to 7 p.m. and discussed concerns about the solar and electric vehicle project's RFP contract and legal review, including missing indemnification and liability language. The committee also discussed a liaison to the school building committee, yearly goals, and an energy/climate fair. No formal votes on substantive items were recorded; the only motion was to adjourn.

• Agreed to move meeting start time to 7 p.m. (all in favor)
• Discussed solar and EV project RFP contract and legal review concerns; no vote recorded
• Discussed school building committee liaison and backup; no vote recorded
• Discussed yearly goals including cost/benefit report to town council, climate plan, communication fixes, and an energy/climate fair; no vote recorded
• Adjourned at 8:50 p.m. (motion by John Voltz, seconded by Sam, no objection)

Town Council

The Cape Elizabeth and Scarborough Town Councils will hold a joint workshop to discuss future strategies for Sawyer Road (Cape Elizabeth) and Sawyer Street (Scarborough), including a 1,400-foot section crossing the Scarborough Marsh. The discussion is based on a memo from town staff about the Sawyer Road culvert. No formal decisions will be made; the workshop is for dialogue and guidance.

• Joint workshop on Sawyer Road/Sawyer Street culvert evaluation
• Discussion of 1,400-foot road section crossing Scarborough Marsh
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider referring the review of seven Housing Diversity Study proposals to the Ordinance Committee. The committee would recommend a consultant by April 1, 2022, with council consideration expected at the April 11 meeting. The meeting also includes public comment periods and routine procedural items.

• Referral of Housing Diversity Study RFP proposals to Ordinance Committee
• Seven proposals received for Housing Diversity Study
• Recommendation deadline of April 1, 2022 for consultant selection
• Council to consider recommendation at April 11, 2022 meeting

The Town Council voted 6-0 to send review of seven Housing Diversity Study proposals to the Ordinance Committee, which is to recommend a consultant back to the council by April 1, 2022, with the council expected to consider it April 11. The Ordinance Committee scheduled a March 23 meeting to review the proposals, which are posted on the town website. The special meeting, held remotely, followed a 5:30 p.m. joint workshop with the Scarborough Town Council and adjourned at 6:29 p.m. Councilor Noonan was absent.

• Referred review of seven Housing Diversity Study proposals to the Ordinance Committee (6-0)
• Set Ordinance Committee recommendation on a consultant due back to council by 4/1/2022
• Adjourned the special meeting at 6:29 p.m. (6-0)

School Board

The Public Outreach Sub Committee is meeting to review progress and discuss a marketing plan for informing the public about the upcoming June 2022 referendum. The referendum concerns new construction for Pond Cove and the Middle School, while maintaining the High School. The committee will report monthly to the Building Oversight Committee and the School Board.

• Review of outreach efforts to date
• Discussion of marketing plan for referendum
• Referendum on new construction for Pond Cove and Middle School
• Maintenance of High School

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to discuss revisions to existing policies on board member conflict of interest (BCB) and nepotism (BCC), including optional additions related to LD 1632, which allows spouses of board members to fill stipend positions under certain conditions until July 1, 2024. They will also consider new policies on board relationships and communications with staff (BHC) and recruiting/hiring of administrative staff (GCFB) to address legal requirements. The committee aims to reach consensus before moving policies to the full board for readings and approval.

• BCB - Board Member Conflict of Interest and BCC - Nepotism: additional language for statutory requirements and optional LD 1632 provisions
• GBN - Family and Medical Leave: added cross-references GBN-R1 (Federal FMLA) and GBN-R2 (Maine FMLA)
• BHC - Board Relationships and Communications with Staff: new policy recommended by MSMA, required by law
• GCFB - Recruiting and Hiring of Administrative Staff: update to include 'familial status' as protected category under Maine Human Rights Act
• Future policy reviews include hazing, tobacco, naloxone, social media, and many others

Planning Board

The Cape Elizabeth Planning Board will review site plans and permits for the Cape Elizabeth Land Trust at Turkey Hill Farm and Runaway Farms. The Board will also address a major subdivision request for the Carr Woods Condominium Development.

• Turkey Hill Farm Site Plan and Conditional Use Permit at 120 Old Ocean House Rd
• Carr Woods Condominium Major Subdivision and Resource Protection Permit at 10 Deep Brook Rd
• 498 Spurwink Ave Resource Protection Permit for 300 linear feet of boardwalk extension

The Planning Board approved a Conditional Use Permit and Site Plan Review allowing the Cape Elizabeth Land Trust to expand institutional uses at Turkey Hill Farm, 120 Old Ocean House Rd, with up to 100 attendees at up to 4 events and up to 50 attendees at up to 80 educational programs per year, subject to six conditions. The board tabled the Carr Woods 18-unit condominium and single-family subdivision application to its April 19, 2022 meeting, and deemed complete a CELT Resource Protection Permit application to alter 800 sq. ft. of wetland at 498 Spurwink Ave/Runaway Farms, then tabled it to April 19 for a public hearing. Member Mary Ann Lynch announced she is resigning from the Planning Board as of midnight, and the board agreed its next meeting would be in person.

• Approved Turkey Hill Farm Conditional Use Permit and Site Plan Review for CELT institutional uses at 120 Old Ocean House Rd, with conditions (5-0)
• Approved January 18, 2022 minutes as presented (5-0)
• Tabled Carr Woods 18-unit condominium and one single-family lot subdivision on Deep Brook Drive to April 19, 2022 (5-0)
• Deemed complete CELT Resource Protection Permit application to alter 800 sq. ft. of RP1 and RP2 wetland at 498 Spurwink Ave/Runaway Farms (5-0)
• Tabled the 498 Spurwink Ave/Runaway Farms Resource Protection Permit to April 19, 2022 for a public hearing (5-0)
• Voted unanimously to adjourn at 8:00 p.m.

Town Council

The Cape Elizabeth Town Council will consider several financial and policy items, including a $144,000 transfer to fund the tax revaluation project, a new liquor license for Tostones Cafe, and a memorandum of understanding with the Cape Community Arena Group. The council will also refer the FY 2023 municipal budget to the Finance Committee and consider extending the remote meetings emergency.

• Transfer $144,000 from Kettle Cove Boat Launch and Library Improvements to Tax Revaluation Project
• Public hearing and vote on new liquor license for Tostones Cafe at 337 Ocean House Road
• Review proposed MOU between Town and Cape Community Arena Group
• Refer FY 2023 municipal budget to Finance Committee for review
• Consider extending limited emergency for remote meetings past March 31, 2022

The Town Council approved a $144,000 transfer from the Kettle Cove Boat Launch and Library Improvements accounts to fund the tax revaluation project on a 4-3 vote, with Councilors Boucher, Gillis and Reiniger opposed. It also approved a new liquor license for Tostones Cafe at 337 Ocean House Road, a Memorandum of Understanding with Cape Community Arena Group, and extended remote meetings until June 1, 2022. The council granted a $2,338.56 property tax abatement after an executive session. Separately, the Superintendent said the council will be asked at its April 11 meeting to approve a bond for schematic design of the school building project, with a recommended referendum vote in November 2022 rather than June.

• Approved $144,000 transfer to Tax Revaluation Project (4-3; Boucher, Gillis, Reiniger opposed)
• Approved new liquor license for Tostones Cafe, 337 Ocean House Road (7-0)
• Approved Memorandum of Understanding with Cape Community Arena Group, deleting dispute resolution section (7-0)
• Approved minutes of February 14, 2022 meeting (7-0)
• Approved consent calendar items #54-2022 and #55-2022 (7-0)
• Referred FY 2023 municipal budget to Finance Committee (7-0)
• Referred Reef Road parking concerns to Ordinance Committee (7-0)
• Extended limited emergency for remote meetings until June 1, 2022 (7-0)

Community Services Committee

The Committee will meet to provide updates on CECS and Fort Williams. The agenda also includes the approval of minutes from the November 10, 2021, meeting.

• CECS updates
• Fort Williams update
• Approval of November 10, 2021, minutes

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee met remotely to organize itself, review its charge, and discuss next steps. Members elected a chair, reviewed work from the Ad Hoc Civil Rights Committee, and considered future workshop topics and student representative updates.

Conservation Committee

The Cape Elizabeth Conservation Committee will meet remotely to set priorities, review Greenbelt implementation and management projects, and discuss the upcoming Planning Board agenda. The meeting includes public comment periods and approval of February minutes.

• Priority setting discussion
• Greenbelt projects: Spurwink Bridge and Boardwalk decking update, easement monitoring, Cross Hill encroachments, Greenbelt Gazette, other trail work
• Review of March 15, 2022 Planning Board agenda
• Approval of February 8, 2022 minutes

The committee established trails as their top priority, followed by encroachments and invasive species management. Members agreed to seek a contractor for boardwalk projects at Town Farm and to initiate a community boat program. Additionally, the committee recommended that the Planning Board find the CELT boardwalk application at 498 Spurwink Ave incomplete.

• Approved February 9, 2022 meeting minutes (6-0)
• Consensus to seek contractor for Town Farm boardwalks (1-49 and 1-50)
• Agreed to initiate a community boat program
• Recommended Planning Board find CELT boardwalk application incomplete (6-0)

School Board

The Cape Elizabeth School Board is holding its regular business meeting, where it will consider several action items, including approving an update to Covid-19 mitigation measures, the 2022-2023 school calendar, a resolution for full schematic design of a new elementary/middle school project, and administrator contract renewals. The board will also conduct second readings of several policies and receive reports on the building project, budget, and enrollment.

• Resolution to approve full schematic design for new elementary/middle school project
• Update to Covid-19 mitigation measures based on Maine CDC and District Planning Committee recommendations
• Approval of 2022-2023 school year calendar
• Administrator contract renewals through June 30, 2024 (7 administrators) and for 2022-2023 (2 administrators)
• Second readings of policies on student board representative, nondiscrimination, and employee discrimination/harassment

The Board voted to make masks optional for students and staff starting March 14, 2022. It also authorized up to $650,000 for the schematic design of a new elementary and middle school project and approved the 2022-2023 school year calendar.

• Approved making masks optional for students and staff starting March 14, 2022 (6-0)
• Approved 2022-2023 School Year Calendar (6-0)
• Approved up to $650,000 for New Elementary School / Middle School Project schematic design (6-0)
• Approved administrator contract renewals through June 30, 2024 for seven staff members (6-0)
• Approved administrator contract renewals for 2022-2023 school year for two staff members (6-0)
• Approved Policy BBAB and BBAB-R regarding Student School Board Representative (6-0)
• Approved Policy AC regarding Nondiscrimination/Equal Opportunity and Affirmative Action (6-0)
• Approved Policy ACAB and ACAB-R regarding Employee Discrimination/Harassment and Title IX (6-0)

Town Council

The Cape Elizabeth Town Council is holding a workshop to continue discussing a draft memorandum of understanding (MOU) with the Cape Community Arena Group (CCAG) regarding a community arena project. The council will also discuss the charge for a proposed ad hoc affordable housing committee, following the reissuance of a Housing Diversity Study RFP. The meeting is a workshop, so no formal decisions will be made, except procedural motions, and it will end with an executive session with the town attorney.

• Continued discussion of draft MOU between Town and CCAG
• Discussion of charge for proposed Ad Hoc Affordable Housing Committee
• Housing Diversity Study RFP reissued with due date of March 11
• Executive session to consult with town attorney on legal rights and duties
• Public comment limited to 15 minutes, 3 minutes per person

School Board

The Cape Elizabeth School Board is holding a public forum to discuss the building school project. The agenda includes an overview by the Superintendent, a presentation by Colby Co. Engineering and Simons Architects on project history, status, and schedule, and a general Q&A session. The project may go to a November referendum.

• Presentation by Colby Co. Engineering and Simons Architects
• Discussion of renovation vs. new construction
• Potential November referendum on the project
• Explanation of schematic design and construction schedule

Recycling Committee

The committee will discuss the concept for a Recycling Q&A article series and establish goals for the year 2022. Members will also review recycling center statistics and provide updates.

• Recycling Q&A Article Series Concept
• Committee Goals for 2022
• Recycling Center Update - Statistics

The committee approved the February 3, 2022 meeting minutes and finalized their 2022 goals for submission to the Town Council. Members discussed launching a recycling-focused Q&A series and strategies for future water refilling station grant applications. A planned update on the recycling center was postponed due to the absence of the Public Works Director.

• Approved February 3, 2022 meeting minutes (6-0)
• Finalized 2022 committee goals for Town Council submission
• Postponed recycling center update to next meeting
• Adjourned meeting (unanimous)

Thomas Memorial Library Committee

The committee will meet via Zoom to review library policies and receive reports. Members will vote on revisions to the Circulation Policy and the Displays & Exhibits Policy.

• Vote on revised Circulation Policy
• Vote on revised Displays & Exhibits Policy
• Review of Confidentiality Policy
• Review of Community Information Area Policy
• Strategic Planning Report regarding meeting with Craig Freshley

School Board

The District Planning Committee, a stakeholder group, is meeting to review current COVID-19 data and discuss changes to the district's mitigation plan. They will specifically determine parameters for making masks optional or required again, and review other measures like distancing and pooled testing. Any recommendations will be considered by the School Board.

• Discuss and determine 'Off Ramp' parameters for making masks optional
• Discuss and determine 'On Ramp' parameters for requiring masks
• Review other mitigation measures: playground cohorting, 3+ foot distancing in cafeteria and classrooms, pooled testing, visitors, in-person conferences
• Case update and review of COVID data for the year by Dr. Record and Dr. Sonti
• Reminder of ventilation upgrades made last year at all 3 schools

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss a proposed 40’ x 40’ addition to the Jordan Farm Market at 21 Wells Rd. The board will also discuss meeting logistics, committee work, and training.

• Jordan Farm Market expansion: 40’ x 40’ addition at 21 Wells Rd
• Planning Board status update regarding logistics and training

School Board

The School Board is conducting a budget workshop to discuss fiscal year 2023 goals. The session includes a review of budget questions for the District Leadership Team and an examination of the state school budget funding formula.

• Review of FY 2023 budget goals approved on 1/25/22
• Review of state school budget funding formula (Essential Programs & Services)
• Review of ED 279 Report

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies. They will discuss updates to student representative selection, nondiscrimination and Title IX procedures, and consider new language for board member conflict of interest and nepotism policies. The committee will also review a list of policies needing future development, including hazing, tobacco use, and student discipline.

• Revised student school board representative policy (BBAB) streamlined selection process
• Update nondiscrimination policies (AC, ACAB) to add 'familial status' as protected category
• Consider adding optional language to conflict of interest (BCB) and nepotism (BCC) policies per LD 1632
• Add cross references for Family and Medical Leave (GBN) with new procedures GBN-R1 and GBN-R2
• Review list of 40+ policies needing development, including hazing, tobacco, and student code of conduct

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss the 2022 goals, a master plan update including intent RFPs for Goddard Mansion and Conservation/Pond, signage/QR codes, and Powers Road, as well as a FOAA discussion, FOF update, and budget update. The meeting includes public comment periods for items on and off the agenda.

• Discussion of intent RFP for Goddard Mansion
• Discussion of intent RFP for Conservation/Pond
• Signage/QR codes update by Jon Dienstag
• Powers Road update by Kathy Raftice
• Budget update

The Fort Williams Park Committee approved the January 20, 2022 draft minutes (5-0) and discussed the Master Plan Update, including feasibility studies for Goddard Mansion, the Pond, and Powers Road. The committee learned that work items for Goddard Mansion, the Pond, and Powers Road were removed from the budget to be presented to the Town Council, though feasibility studies can proceed. The committee expressed disappointment and asked that the Pond work be reconsidered; the Fort Williams Park Director will discuss with the Town Manager. The meeting adjourned at 7:28 pm (6-0).

• Approved January 20, 2022 draft minutes (5-0)
• Adjourned meeting at 7:28 pm (6-0)

Town Council

The Town Council and School Board will meet via Zoom for a joint workshop. The primary focus is a review of the fiscal year 2021 audit results by the Town's Auditor. Finance Director John Quartararo and Business Manager Marcia Weeks will be available to answer questions.

• Review of the FY 2021 Audit results
• Presentation of FY 2021 Financial Statements
• Presentation of FY 2021 School Department Financial Statements

School Board

The Cape Elizabeth School Board is holding a workshop to discuss the FY2023 budget, including a presentation on the school nutrition budget and a review of budget questions. They will also discuss the timeline for a building project referendum. The meeting includes public comment.

• Discussion of building project referendum timeline
• School Nutrition FY23 Budget Presentation
• Review of School Board FY23 Budget Questions & DLT Answers

School Board

The Cape Elizabeth School Board's Policy Committee is meeting remotely to continue work on several school policies. They will review updates to policies on student school board representatives, and consider adding 'familial status' as a protected category in nondiscrimination policies. The committee will also discuss a list of policies needing future review.

• Review of BBAB - Student School Board Representative and its guidelines
• Update AC/ACAB/ACAB-R to add 'familial status' as a protected category under Maine Human Rights Act
• Adoption of EEBB - Use of Private Vehicles for School Business, allowing student transport with prior approval
• Discussion of policy adoption procedure (BG/BG-R) after first reading
• List of policies for future review includes nepotism, conflict of interest, naloxone administration, and social media use

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting remotely to discuss its function, review the prior Ad Hoc Civil Rights Committee's work, and brainstorm workshop ideas. The agenda includes public comment periods, a FOAA review, and discussion of student representatives and meeting dates. This is a working session focused on planning and internal operations rather than specific decisions.

• Review of prior Ad Hoc Civil Rights Committee (20 min)
• Ideas for workshops (20 min)
• Committee functioning discussion (20 min)
• Student representatives discussion (10 min)
• Meeting/workshop dates (10 min)

Town Council

The Town Council is reviewing several financial transfers for sidewalk projects and a $66,050.12 technology upgrade for the council chambers. The agenda also includes appointments to the Personnel Appeals Board and updates on housing and community arena proposals.

• $60,000 transfer for Sidewalk Segments 7 and 8 projects
• $95,525 transfer from closed Library and Communications Tower projects to sidewalk projects
• $114.00 Byrne Grant for Police Department night vision equipment
• $66,050.12 for council chamber hybrid meeting and sound system technology
• Appointment of Malvina Rau and Philip J. Moss to the Personnel Appeals Board

The Town Council authorized $66,050.12 for council chamber technology upgrades to support hybrid meetings. Additionally, the Council approved the issuance of a revised Housing Diversity Study RFP with funding up to $50,000. Members also appointed two residents to the Personnel Appeals Board and updated the 2022 Town Council goals.

• Approved $66,050.12 for council chamber technology (6-1)
• Authorized revised Housing Diversity Study RFP up to $50,000 (5-2)
• Appointed Malvina Rau and Philip J. Moss to Personnel Appeals Board (6-0)
• Approved 2022 Town Council goals as amended (7-0)
• Authorized CCAG to meet informally with Planning Board (5-2)
• Approved $60,000 transfer for sidewalk projects (7-0)
• Approved $95,525 transfer for sidewalk projects (7-0)
• Accepted $114 Byrne Grant for Police Department (7-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss several ordinance matters, including an update on WIMA, proposed amendments to food truck regulations, and technical amendments. The agenda also includes approval of previous meeting minutes and public comment periods. This is a working session focused on potential ordinance changes, not final votes.

• Food Truck amendments
• Technical Amendments
• WIMA update
• Minutes of January 26, 2022 meeting
• Public comment periods

The Ordinance Committee reviewed a broadband coverage study and agreed to expand proposed cell coverage in several areas, including Stonegate, Hobstone, Shore Acres, Broad Cove, and the BA District on Shore Rd. On food trucks, the committee leaned toward a 15-day annual limit on private property and per-group permit limits on town land, with staff to update the draft and send it to the town attorney. The committee completed its review of technical zoning amendments but agreed to return to the wood storage shelter exemption and the nonconforming amendment (Sec. 19-4-3) at its next meeting. No final ordinances were adopted; the January 26 minutes were approved 3-0.

• Approved January 26, 2022 minutes (3-0)
• Agreed to increase proposed broadband coverage at east end of Stonegate, edge of Hobstone, Shore Acres, Broad Cove, and the BA District on Shore Rd
• Agreed to flag wood storage shelter exemption for further review
• Deferred nonconforming amendment Sec. 19-4-3 to next meeting after public opposition
• Directed staff to update food truck draft with a town property list and food truck limits, and send to town attorney
• Set next meeting for March 23 at 6:30 p.m.

Conservation Committee

The Cape Elizabeth Conservation Committee will meet remotely to set priorities and discuss Greenbelt implementation and management projects, including Loveitt Woods access, Spurwink Bridge and Boardwalk decking, easement monitoring, and the Greenbelt Gazette. The regular February Planning Board meeting has been cancelled, so no Planning Board review will occur. The meeting includes citizen comments and approval of January 11, 2022 minutes.

• Priority setting for committee work
• Loveitt Woods access project
• Spurwink Bridge and Boardwalk decking update
• Easement monitoring
• Greenbelt Gazette newsletter

The committee voted to support the reestablishment of access to Loveitt Woods but tabled further action until a viable opportunity arises. Members also agreed to identify top trail improvement priorities for the next meeting.

• Approved January 11, 2022 minutes (4-0-1)
• Voted to support reestablishment of Loveitt Woods access and table the matter until an opportunity is available (5-0)

School Board

The Cape Elizabeth School Board will hold its regular business meeting on February 8, 2022, at 6:30 p.m. in the Town Hall Council Chambers. The board will consider several action items, including a resolution regarding a School Revolving Renovation Loan, approval of a Model United Nations field trip, the 2022-2023 Program of Studies, updates to a job description, and second readings of two policies. They will also receive presentations on music students, a recent burst pipe incident at the high school, and Extended Learning Opportunities, along with reports from the superintendent on COVID, enrollment, and building projects.

• Resolution regarding School Revolving Renovation Loan (Exhibit A)
• Approval of CEHS Model UN Dartmouth College conference field trip (April 8-10, 2022)
• Approval of CEHS Program of Studies for 2022-2023
• Updates to Confidential Secretary Job Description
• Second readings of policies EEBB (Use of Private Vehicles) and BG (School Board Policies)

The Cape Elizabeth School Board approved a resolution for a $1.1 million school revolving renovation loan from the state, covering security upgrades at each school, a humidity-control system for the new high school gym floor, an electrical panel, and an ADA-compliance fix for an entrance slope. Thirty percent is grant-funded, with the rest at zero-percent financing over 10 years. The Board also approved the 2022-2023 CEHS Program of Studies, a Model United Nations field trip, a revised Confidential Secretary job description, and three policy items on second reading, all by 6-0 votes. Minutes from three prior meetings were approved 6-0, and the Board heard presentations on the District I Honors Music Festival, a January burst-pipe incident at the high school, and the Extended Learning Opportunities program.

• Approved resolution for $1.1M School Revolving Renovation Loan (6-0)
• Approved CEHS Model United Nations Dartmouth conference field trip, April 8-10, 2022 (6-0)
• Approved CEHS Program of Studies for 2022-2023 (6-0)
• Approved updates to Confidential Secretary job description, changed from hourly to salary (6-0)
• Approved second reading of Policy EEBB - Use of Private Vehicles for School Business (6-0)
• Approved second reading of Policy BG - School Board Policies (6-0)
• Approved BG-R - Policy Adoption & Amendment Procedure (6-0)
• Approved minutes of January 11, January 25, and February 2, 2022 meetings (6-0 each)

School Board

The Building Oversight Committee is meeting to guide the district toward a June 2022 bond referendum that would replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. The agenda includes reviewing previous committee work, discussing project details with Colby Company and Simons Architects, and considering the timing of the referendum.

• Bond referendum targeting June 2022 for school replacement and renovation
• Replacement of Pond Cove Elementary School and Cape Elizabeth Middle School
• Renovation of Cape Elizabeth High School
• Review of project by Colby Company and Simons Architects
• Discussion of referendum timing

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss the Cape Community Arena Group proposal, including a development rights agreement and business plan, with a potential vote on February 14. They will also discuss the town's mask mandate, review the lack of proposals for the Housing Diversity Study RFP, continue setting 2022 goals, and enter executive session to evaluate the town manager. No formal decisions are expected at this workshop except procedural motions.

• Cape Community Arena Group proposal with attached MOU dated 02/03/2022
• Discussion of mask mandate in town buildings and schools
• Housing Diversity Study RFP received no proposals by 1/7/2022
• Continued discussion of 2022 Town Council goals
• Executive session for annual town manager evaluation

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting virtually to finalize recommendations for the Bottle Donations Program, review 2021 goals and set 2022 goals, and receive updates on the Recycling Center. The agenda also includes routine items like approving December meeting minutes and appointing the committee chair for 2022. Public comment is limited to three minutes per person.

• Finalize Bottle Donations Program recommendations
• Review 2021 committee goals and develop 2022 goals
• Appoint committee chair for 2022
• Approve December 2, 2021 draft meeting minutes
• Recycling Center update

The Recycling Committee approved the disbursement of $15,000 in bottle donation funds to twelve youth groups. Members also reappointed Tim Trachimowicz as committee chair for 2022 and reviewed committee goals for the upcoming year.

• Approved December 2, 2021 meeting minutes (7-0)
• Appointed Tim Trachimowicz as 2022 Committee Chair (7-0)
• Approved $15,000 in bottle donation awards to twelve youth groups
• Agreed to continue remote meetings for March 2022
• Adjourned meeting (unanimous)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, EV chargers, and school buildings, and to consider how the committee engages with the town. The agenda includes welcoming new members and approving previous minutes. Public comment is allowed at the start and end of the meeting.

• Solar projects status updates
• EV charger status update
• School building status update
• Energy Committee engagement with Town
• Welcome new Energy Committee members

The Energy Committee approved amended minutes and changed its leadership, with John Voltz becoming chair and Sam Milton stepping down to vice chair. Members discussed the town solar project (Cape is part of Cluster 15, with committee dissatisfaction over progress and proposed terms), EV charging stations, and the new school building project. No public attended and no other formal decisions were recorded.

• Approved amended minutes (motion by John, seconded by Carrie)
• Elected John Voltz as Chair (motion by John, seconded by Richard)
• Elected Sam Milton as Vice Chair
• Adjourned at 8:50 p.m. (motion by John, seconded by Sam)

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session under Maine law to evaluate officials, appointees, or employees. The agenda also includes a motion to adjourn. No other substantive items are listed.

• Executive session pursuant to 1 M.R.S.A. §405 (6)(A) for evaluation of officials/appointees/employees
• Motion to adjourn

The Cape Elizabeth School Board met on February 2, 2022 at the CEHS Library, starting with a 5 p.m. executive session and a 6:30 p.m. workshop. The board voted unanimously to enter executive session under 1 M.R.S.A. §405 (6)(A) to evaluate officials, appointees, or employees, then voted unanimously to adjourn. The minutes list strategic plan goals (health and well-being, global competency, multiple pathways, facilities, environmental responsibility) but record no decisions on them. No other substantive actions are recorded.

• Approved entering executive session for personnel evaluation under 1 M.R.S.A. §405 (6)(A) (7-0)
• Approved adjournment (7-0)

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss the renewal of the site plan approval for the Wentworth Lodge special event facility at 10 Winters Lane, and to receive a status update on board logistics, committee work, and training. Public comment is by written submission only.

• Discussion of renewal of site plan approval for Wentworth Lodge special event facility at 10 Winters Lane (R8-1)
• Planning Board status update on meeting logistics, related committees, and training

School Board

The District Planning Committee, a stakeholder group, will review current COVID-19 case data and mitigation strategies for Cape Elizabeth schools. They will discuss adopting the new CDC 5-day quarantine protocol, the status of pooled testing, and potential changes to field trip and other measures. The committee will provide recommendations to the School Board for consideration.

• Adoption of 5-day quarantine for positive cases and close contacts (was 10 days)
• End of formal contact tracing; shift to internal cohort monitoring
• Pooled testing participation at 1,446 students and staff
• Discussion of allowing indoor field trips for grades with majority 12+ students
• Review of winter activities protocols and return-to-activity for positive cases

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting remotely to discuss routine business including approval of minutes, reports, and a strategic planning update. The agenda also includes a policy review and new business, with two public comment periods. No major decisions or financial items are listed.

• Approval of minutes from December 16, 2021 meeting
• Director's Report
• Strategic Planning Update
• Policy Review
• Public comment periods (15 minutes each)

The Thomas Memorial Library Committee approved the minutes from its December 16 meeting and welcomed new members Tim Hebda and Sara Hoffman. The committee also reviewed an updated Circulation Policy and a new combined Displays & Exhibits Policy.

• Approved December 16 meeting minutes unanimously
• Adjourned meeting at 8:23 p.m.

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss and potentially amend regulations related to food trucks, along with technical amendments to existing ordinances. The agenda includes approval of prior meeting minutes and public comment periods. The meeting is conducted under the town's remote participation policy due to the ongoing limited emergency.

• Food Truck amendments
• Technical Amendments
• Approval of January 12, 2022 meeting minutes
• Public comment periods

The Ordinance Committee approved the January 12, 2022 minutes 2-0 and continued work on two items. It agreed to have staff draft a food truck special use permit limited to town-owned land, lots of 10 acres or more, and commercial districts, requiring a community group sponsor, parking in a parking space, and a special event permit capped at 15 calendar days per year with a $25-$50 fee. The committee reviewed the first 10 pages of the Technical Amendments without proposing changes and stopped at page 10 where the Zoning Ordinance amendments begin. No final votes were taken on either item; both are set for further review at the February 9, 2022 meeting.

• Approved January 12, 2022 minutes (2-0)
• Agreed to draft food truck special use permit for town-owned land, lots 10+ acres, and commercial districts with community group sponsor
• Agreed food trucks must operate in a parking space and follow Miscellaneous Offenses Ordinance hours
• Agreed special event permit limited to 15 calendar days per year; fee discussed at $25-$50
• Reviewed first 10 pages of Technical Amendments with no changes proposed
• Stopped Technical Amendments review at page 10 where Zoning Ordinance amendments begin
• Scheduled next meeting for February 9, 2022 at 6:30 p.m.

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold an organizational meeting to elect a committee chair and set 2022 meeting dates. The committee will also consider adopting the Town Council’s Remote Participation Policy and establish guidelines for public participation.

• Election of the Committee Chair
• Adoption of Guidelines for Public Participation
• Consideration of Town Council’s Remote Participation Policy
• Establishment of 2022 meeting dates

School Board

The Cape Elizabeth School Board is holding a workshop to continue the District Leadership Team's presentation of the FY23 budget. Public comments on agenda items are permitted at the start. This is a working session focused on budget discussion.

• Public comments on agenda items
• District Leadership Team presentation of FY23 budget (continued)

School Board

The Cape Elizabeth School Board is holding a workshop and special business meeting. They will enter executive session for a personnel matter, then consider approving the FY23 budget goals, followed by a presentation from the District Leadership Team on the FY23 budget.

• Executive session for personnel item
• Approval of School Board Budget Goals FY23
• District Leadership Team presentation of FY23 Budget

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet via Zoom to consider a request by Mitchell & Associates, on behalf of property owner Janet Igel, to reconstruct a nonconforming structure within 75 feet of the ocean at 11 Tides Edge Road (Map U8 Lot 16), citing Section 19-4-4.B.3 of the Zoning Ordinance. The board will also elect a Chair and Secretary for a one-year term and discuss the 2022 meeting schedule. The agenda includes approval of the December 8, 2021 minutes and no old business.

• Request to reconstruct nonconforming structure within 75 feet of ocean at 11 Tides Edge Road, Map U8 Lot 16
• Election of Chair and Secretary for one-year term
• Discussion of 2022 meeting schedule
• Approval of December 8, 2021 minutes

The Zoning Board of Appeals approved a request from Mitchell & Associates, representing property owner Janet Igel, to replace a demolished pool and patio with a smaller patio at 11 Tides Edge Road (Map U8 Lot 16) under Section 19-4-4.B.3 of the Zoning Ordinance. The board also approved two sets of Findings of Fact, all by 7-0 roll call votes. The board elected Michael Vaillancourt as Chair and Kevin Justh as Secretary/Vice Chair for one-year terms, and set the 2022 meeting schedule, combining the November and December meetings on Wednesday, December 7, 2022.

• Approved request to replace pool and patio with a smaller patio at 11 Tides Edge Road (7-0)
• Approved Findings of Fact (7-0)
• Approved Additional Findings of Fact (7-0)
• Approved December 8, 2021 minutes (4-0)
• Elected Michael Vaillancourt as Chair for a one-year term
• Elected Kevin Justh as Secretary/Vice Chair for a one-year term
• Established 2022 meeting schedule; combined November and December meetings for December 7, 2022

School Board

The Cape Elizabeth School Board held an executive session to discuss a personnel item and approved the School Board Budget Goals for fiscal year 2023. The board also heard a presentation from the District Leadership Team regarding the FY23 budget during the workshop portion of the meeting.

• Entered into Executive Session to discuss a personnel item (unanimous)
• Left Executive Session (unanimous)
• Approved School Board Budget Goals FY23 (unanimous)
• Adjourned the meeting (unanimous)

Fort Williams Park Committee

The Fort Williams Park Committee will meet via Zoom to discuss updates on the master plan, including Goddard Mansion, signage/QR codes, conservation/pond, and Powers Road. They will also consider regular use requests for 2022 events, review the Friends of Fort Williams update, discuss the budget, and vote for the 2022 chair.

• Master Plan Update: Goddard Mansion, Signage/QR Codes, Conservation/Pond, Powers Road
• Regular Use Requests: Cape Elizabeth Little League (opening 3/19/22), Walk to Cure Arthritis (5/28/22), CEHS Graduation (6/12/22), Family Fun Day (6/18/22), Making Strides against Cancer Walk (10/16/22)
• FW Update and Budget Discussion
• 2022 Chair Vote

The committee unanimously approved the FY23 budget and five annual group use requests. Ken Pierce was appointed as the new committee chair. Members discussed funding and feasibility for the Goddard Mansion, pond, and Powers Road projects.

• Approved FY23 budget as presented (7-0)
• Appointed Ken Pierce as FWPC Chair (7-0)
• Approved 2022 season request for Cape Elizabeth Little League (7-0)
• Approved Walk to Cure Arthritis Walk for 5/28/22 (7-0)
• Approved Cape Elizabeth High School Graduation for 6/12/22 (7-0)
• Approved Cape Elizabeth Family Fun Day for 6/18/22 (7-0)
• Approved Making Strides against Cancer Walk for 10/16/22 (7-0)
• Approved December 16, 2021 draft minutes (7-0)

Town Council

This is a joint workshop between the Cape Elizabeth Town Council and School Board to preliminarily discuss budget-related topics, such as capital improvement projects and staffing, ahead of the FY 2023 budget review process. No formal decisions will be made; the meeting is for dialogue and guidance. Public comment is limited to 15 minutes total, with 3 minutes per person.

• Discussion of capital improvement projects
• Discussion of staffing-related items
• Public comment opportunity (15 minutes total, 3 minutes per person)

School Board

The Cape Elizabeth School Board is holding a workshop to review progress on the building project and consider next steps. They will also prepare for a joint workshop with the Town Council. The agenda is brief and focused on these two items.

• Review progress on the building project
• Consider next steps for the building project
• Prepare for SB/TC joint workshop

Planning Board

The Cape Elizabeth Planning Board will hold a public hearing on amendments to the previously approved Maxwell Woods subdivision on Aster Lane, proposed by FitzPatrick Associates, to add plantings to the open space buffer. The board will also approve minutes from December 21, 2021, and elect officers.

• Public hearing on Maxwell Woods buffer amendments (Aster Lane, U29-64-2)
• Request to add plantings to open space buffer per Sec. 16-2-5
• Approval of December 21, 2021 meeting minutes
• Election of officers

The Planning Board approved an amendment for Maxwell Woods LLC to replant vegetation in an open space buffer that was inadvertently cleared. The approval requires the applicant to provide a stamp from a licensed landscape architect.

• Approved December 21, 2021 meeting minutes (4-0)
• Re-elected James Huebener as chair for 2022 (6-0)
• Re-elected Jonathan Sahrbeck as vice chair for 2022 (6-0)
• Deemed Maxwell Woods LLC buffer amendment application complete (5-1)
• Approved Maxwell Woods LLC buffer amendment to replant vegetation (5-2)

Community Services Committee

The Community Services Committee is meeting to approve minutes from November 2021, review correspondence, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is largely procedural, with no specific decisions or proposals listed.

• Approval of minutes from November 10, 2021 meeting
• Update on CECS (Cape Elizabeth Community Services)
• Update on Fort Williams

The Community Services Committee accepted the December 8, 2021 draft minutes as written (5-0) and heard updates on recreation programs, youth and senior activities, the pool, Cape Care preschool, and Fort Williams. The committee agreed to continue current pool party practices despite school concerns about outbreaks, and agreed to keep monitoring swimmer safety in the Masters program. No new ordinances, contracts, or funding measures were decided; the main recorded action was accepting the prior minutes.

• Accepted December 8, 2021 draft minutes as written (5-0)
• Agreed to continue current pool party practices as-is after school raised outbreak concerns
• Agreed to continue monitoring Masters swim program safety, with adults expected to self-monitor

School Board

The Cape Elizabeth School Board Public Outreach Sub Committee is meeting to discuss public education efforts and materials for the upcoming June 2022 referendum on new construction for Pond Cove and the Middle School. Agenda topics include updates on video production, a landing page, newspaper ads, forums, neighborhood contacts, and finalizing a "10 Reasons" document.

• Video production update from Sam Whitney
• Landing page update from Cindy and Nicole
• Courier update and decision on the next few ads led by Heather
• Forum update
• Neighborhood contacts update from Tim

Town Council Ordinance Committee

The Ordinance Committee will meet remotely to discuss updates regarding the Wima Study and proposed amendments to food truck regulations. The meeting also includes a review of the December 8, 2021, minutes and opportunities for public comment.

• Wima Study update
• Food truck amendments

The committee approved the December 8, 2021 meeting minutes. Members discussed technical targets for a wireless infrastructure study and proposed amendments to food truck regulations, including a 5-day limit for accessory use on private property.

• Approved December 8, 2021 meeting minutes (3-0)
• Agreed to design wireless coverage to -105dBm target
• Agreed to include a new tower (80-100 feet) in wireless study evaluation
• Agreed to maintain 5-day limit for food trucks on private property without a permit
• Agreed to leave food truck operating hours to align with Miscellaneous Offenses Ordinance
• Agreed to require landowner permission for food truck permits on non-town public land

Conservation Committee

The Cape Elizabeth Conservation Committee meets remotely to elect a chair for the year, review the draft FY 2023 budget, and discuss greenbelt management projects including signage, Spurwink Bridge decking, and easement monitoring. The committee will also review the upcoming Planning Board agenda and handle routine items like minutes and meeting logistics.

• Election of chair and informal vice chair for the year
• Draft FY 2023 budget review
• Greenbelt signage at Cape Nordic and system-wide
• Spurwink Bridge and Boardwalk decking update
• Planning Board meeting agenda for January 18, 2022

The Cape Elizabeth Conservation Committee elected Jim Tasse as Chair and Corinne Ketcham as Vice Chair, and approved its 2022 meeting calendar. It voted 6-0 to recommend $40,000 in FY 2023 funding for greenbelt trails, including signage upgrades, and voted 6-0 to authorize the Cape Elizabeth Land Trust to contact Cross Hill property owners about possible encroachments on town open space. The committee also agreed to send a letter about a shed that may sit on town open space and set aside time at its March 2022 meeting to discuss invasive species removal in Dyer Woods.

• Elected Jim Tasse as Chair (5-0-1, Tasse abstaining)
• Elected Corinne Ketcham as Vice Chair (5-0-1, Ketcham abstaining)
• Approved December 14, 2021 minutes (6-0)
• Approved the committee meeting calendar (6-0)
• Voted to authorize CELT to contact Cross Hill property owners about possible encroachments onto town open space (6-0)
• Agreed staff would prepare a letter to an abutter regarding the location and possible relocation of a shed off town open space
• Recommended $40,000 in funding for FY 2023, to include upgrading signage (6-0)
• Agreed to set aside time at the March 2022 meeting to discuss invasives removal in Dyer Woods

School Board

The Cape Elizabeth School Board will hold its regular business meeting on January 11, 2022, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving an update to COVID-19 mitigation measures, moving March 23rd to a half-day at Cape Elizabeth High School for SAT testing, and will conduct second readings of several policies. The meeting also includes reports from administrators and a possible executive session for a personnel item.

• Consideration to approve update to COVID-19 mitigation measures
• Consideration to approve moving March 23rd to half-day at CEHS for SAT testing
• Second Reading: Policy GBGB – Workplace Bullying
• Second Reading: Policy IHBAC – Child Find
• Second Reading: Policy IJOA – Field Trips and Other Student Travel

The Cape Elizabeth School Board met on January 11, 2022, and approved second readings of three policies: GBGB (Workplace Bullying), IHBAC (Child Find), and IJOA (Field Trips and Other Student Travel), all by unanimous votes. The board also approved moving March 23 to a half-day at CEHS to allow for on-site SAT testing in the afternoon, also unanimously. A scheduled vote on updated COVID-19 mitigation measures was removed from the agenda and not considered. The board entered executive session to discuss a personnel item and then adjourned.

• Approved second reading of Policy GBGB (Workplace Bullying) (Unanimous)
• Approved second reading of Policy IHBAC (Child Find) (Unanimous)
• Approved second reading of Policy IJOA (Field Trips and Other Student Travel) (Unanimous)
• Approved moving March 23 to a half-day at CEHS for on-site SAT testing (Unanimous)
• Approved minutes of December 14, 2021 regular business meeting (Unanimous)
• Entered executive session for personnel discussion (Unanimous)
• Adjourned executive session (Unanimous)
• Adjourned meeting (Unanimous)

Town Council

The Cape Elizabeth Town Council is meeting to vote on several items, including approving the use of Fort Williams Park for the Beach to Beacon 10K road race with a fee of $27,500, accepting a $110,550 ARPA grant for Cape Care, and adopting the 2022 Cumberland County Hazard Mitigation Plan. They will also discuss a proposed four-season arena from the Cape Community Arena Group and construction noise complaints from Reef Road residents.

• Beach to Beacon 10K race at Fort Williams Park on Aug 6, 2022, fee $27,500 plus $2,400 for parade ground use
• Accept $110,550 ARPA grant for Cape Care from Maine DHHS
• Accept $1,860 USTA grant for Community Services youth programs
• Adopt 2022 Cumberland County Hazard Mitigation Plan
• Discuss construction noise complaints from Reef Road neighborhood

The Town Council approved the consent calendar (Items #34-2022 through #37-2022), including a $110,550 ARPA grant for Cape Care, a $1,860 USTA grant, consolidation of certain CIP projects, and the appointment of James T. Walsh as Fair Hearing Officer. It separately approved use of Fort Williams Park for the Beach to Beacon 10K on August 6, 2022, with a $27,500 fee plus $2,400 if the parade ground is used for the VIP dinner. The council also approved amended Thomas Memorial Library policies, adopted the General Assistance Ordinance and the 2022 Cumberland County Hazard Mitigation Plan, and referred construction-related noise disruptions to a workshop. A Cape Community Arena Group presentation was discussed, with continued discussion set for February 7 and anticipated action on February 14.

• Approved December 13, 2021 minutes as written (7-0)
• Approved consent calendar Items #34-2022 through #37-2022 (7-0)
• Accepted $110,550 ARPA grant for Cape Care (Item #34-2022)
• Accepted $1,860 USTA grant for Community Services youth programs (Item #35-2022)
• Authorized consolidation, retitling and closing of certain CIP projects (Item #36-2022)
• Appointed James T. Walsh as Fair Hearing Officer, term expiring 12/31/2024 (Item #37-2022)
• Approved Fort Williams Park use for Beach to Beacon 10K on August 6, 2022; fee $27,500 plus $2,400 if parade ground used (7-0)
• Approved Thomas Memorial Library policy amendments and new policies (7-0)

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 data and mitigation strategies for Cape Elizabeth schools. They will discuss updates to state protocols, including shorter quarantine periods, and consider changes such as allowing indoor field trips under certain conditions. The committee will provide recommendations to the School Board for any changes to the district's COVID-19 mitigation plan.

• Review of MDOE SOP updates: contact tracing no longer required on buses or outdoors, quarantine reduced from 10 to 5 days
• Vaccination rates: 95% for students 12+, 97% for staff
• Pooled testing now has 1,430 participants
• Discussion of allowing indoor field trips for grades with mostly 12+ students, subject to conditions
• Potential student booster clinic and winter activity protocols

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to finalize recommendations for the Bottle Donations Program, review 2021 goals, and set 2022 goals. The agenda also includes appointing a chair for 2022 and receiving updates on the Recycling Center.

• Finalize Bottle Donations Program recommendations
• Appoint Committee Chair for 2022
• Review 2021 goals and develop 2022 goals
• Approval of December 2, 2021 draft meeting minutes
• Recycling Center update

School Board

The Building Oversight Committee is guiding plans for a June 2022 referendum bond to replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. At this meeting, the committee will review subcommittee progress on site location, school concept design, fiscal impact, and public outreach, and consider updated student enrollment projections to determine the appropriate school size.

• Target bond referendum in June 2022 for school replacement and renovation
• Review of updated NESDEC enrollment projections for 'right sizing' schools
• Subcommittees established for site location, school concept design, public outreach, and fiscal analysis
• Consideration of including pre-K in school design
• Fiscal subcommittee to examine bond market, bond rating, and tax implications

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting with four agenda items: an update from the Cape Community Arena Group on a proposed four-season arena on town property, a discussion on citizen input for the affordable housing study process, continued discussion of 2022 council goals, and entering executive session to begin the annual evaluation of the town manager. No formal decisions are expected except procedural motions.

• Update from Cape Community Arena Group on proposed four-season arena at Gull Crest adjacent to public works facility
• Discussion on citizen engagement throughout affordable housing study process
• Continued discussion of 2022 Town Council goals
• Executive session to begin annual evaluation of town manager

School Board

The Cape Elizabeth School Board Policy Committee is meeting to discuss and potentially adopt several policies, including a workplace bullying policy required by state law, a child find policy for special services, and a field trip policy. They will also review a policy on using private vehicles for school business and discuss guidelines for student school board representatives. The agenda includes many other policies listed for future review.

• GBGB - Workplace Bullying policy adoption (required by PL 471)
• IHBAC - Child Find policy for identifying children needing special services (ages 5-22)
• IJOA - Field Trips and Other Student Travel policy (code change from IHOA)
• EEBB - Use of Private Vehicles for School Business policy review
• BBAB - Student School Board Representative policy and guidelines review

Planning Board

The Cape Elizabeth Planning Board is holding a remote workshop to discuss design changes for the Carr Woods development, an 18-unit condominium and single-family home lot proposed near 10 Deep Brook Road. The board will also review Freedom of Access requirements, discuss nominations for Chair and Vice-Chair, and cover 2022 meeting logistics. Public comment is by written submission only.

• Carr Woods: 18-unit condominium and 1 single-family home lot at 10 Deep Brook Road (U6-91,91A,92,94A,95)
• Annual FOAA review of board member responsibilities
• Discussion of nominations for Planning Board Chair and Vice-Chair for 2022
• 2022 meeting schedule, logistics, committee work, and training