Cape Elizabeth public meetings in 2022

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, town engagement, climate planning, financial incentives, outreach, committee membership, and EV utilization. The agenda is largely discussion-oriented with no votes or decisions listed.

• Solar project updates
• Town engagement strategy
• Climate planning
• Survey of potential financial incentives to the town
• EV utilization

Planning Board

The Cape Elizabeth Planning Board will consider a waiver request from Charlene Maietta to merge a lot (R04-61) with lot 45 of the Highland Meadows Phase V subdivision at 199 Elderberry Drive, bypassing municipal joint review under the Subdivision Ordinance. The board will also approve minutes from October 18, 2022, and take public comment.

• Waiver request from municipal joint review for subdivision amendment merging lot R04-61 with lot 45, Highland Meadows Phase V, 199 Elderberry Drive
• Approval of minutes from October 18, 2022
• Public comment period

Community Services Committee

The Community Services Committee will meet to approve minutes from November 9, 2022, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. Public comment is limited to three minutes per person, with 15 minutes per agenda item. The meeting is procedural, with no specific decisions or proposals listed.

• Approval of minutes from November 9, 2022 meeting
• CECS Updates
• Ft Williams Update
• Public comment period (3 min/person, 15 min/item)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a regular meeting with public comment periods, adopt previous minutes, review student representative applications, discuss its goals and objectives, and receive a report on the Human Library Project. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Student Representative Applications review
• Review of Goals & Objectives
• Human Library Project Report

Town Council

The Cape Elizabeth Town Council is holding a workshop to review the Freedom of Access Act, bias, and conflicts of interest with the town attorney, and to enter executive session to begin the town manager's annual evaluation and contract discussion. No formal decisions are expected, as workshop meetings are for dialogue only, except procedural votes.

• Review of FOAA/bias/conflicts of interest with Town Attorney Kyle Flaherty
• Executive session to begin town manager's annual evaluation and contract discussion
• Town manager's three-year contract runs through January 29, 2023

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items on the business meeting agenda, followed by a vote to adjourn. The agenda is limited to these procedural actions and contains no public discussion items.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel items
• Vote to enter executive session
• Vote to adjourn

School Board

The Cape Elizabeth School Board will hold its regular business meeting on December 13, 2022, to elect a chair and vice-chair, approve committee appointments, and consider several new business items. These include approving sabbaticals, adjusting a job description, disbanding the current Building Oversight Committee, creating a new School Building Advisory Committee, adjusting the school calendar for Kindergarten Orientation, and second readings of several policies. The board will also hear presentations from staff and reports from the business manager and superintendent.

• Election of Board Chair (Elizabeth Scifres) and Vice-Chair (Phil Saucier)
• Consideration to disband the current Building Oversight Committee
• Consideration to create the School Building Advisory Committee
• Consideration to adjust school calendar for Kindergarten Orientation on April 12-13, 2023
• Second readings of policies AC, ACAA, ACAB, GCFB, and approval of related procedures

School Board

This agenda lists the Cape Elizabeth School Board's standing and advisory committees, along with appointments requiring board representation for the December 2022-December 2023 term. It is largely procedural, as it outlines committee structures and roles without specific decisions or discussion items.

• Standing committees include Buildings & Grounds, Finance, Negotiations, and Policy
• Advisory committees include Building Oversight and DEI
• Appointments include Calendar, District Planning, Dropout Prevention, Legislative Liaison, PATHS, Sabbatical, Technology, and Wellness

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting for 2023, where it will elect a chair, adopt council rules, and make numerous appointments to committees and boards. The council will also consider several action items, including conditional approval of donated land for the Carr Woods condominium project, a liquor license renewal for Tacos Y Tequila, and referrals for stormwater ordinance amendments.

• Election of Jeremy A. Gabrielson as Town Council chair for 2023
• Approval of consent calendar including appointments to committees and boards
• Renewal liquor license for Tacos Y Tequila at 517 Ocean House Road
• Conditional municipal approval of donated property (10-foot easement and 1.55 acres) for Carr Woods condominium project
• Referral of stormwater ordinance amendments to workshop and Planning Board

School Board

The Cape Elizabeth School Board's Policy Committee met to review and revise several policies to align with a Maine law effective August 8, 2022, that prohibits discrimination based on race-based hair texture and styles. The committee discussed approving revised policies and procedures, and considered developing a new public information policy. The agenda also lists many policies for future review.

• Revised policies AC, ACAA, ACAA-R, ACAB, ACAB-R, GCFB, GCFB-R to reflect Maine Human Rights Act change on hair texture discrimination
• Discussion of new policy on public communication and information (KDA - Public Information Program)
• Review of MSMA BDE-R and BED policies
• Upcoming reviews include policies on animals in schools, student drug/alcohol use, and co-curricular eligibility
• List of 40+ policies for future review, including hazing, tobacco, naloxone, social media, and student discipline

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet to consider a request by property owners Tracy A. Floyd and M. Bryson Hopkins to create an accessory dwelling unit at 5 Fairway Drive. The board will also approve minutes from its October 25, 2022 meeting. No other business is scheduled.

• Public hearing on accessory dwelling unit request at 5 Fairway Drive (Map U27 Lot 41)
• Request based on Sections 19-5-5 and 19-7-5 of the Zoning Ordinance
• Approval of minutes from October 25, 2022

Planning Board

The Cape Elizabeth Planning Board will hold a workshop on December 6, 2022, to discuss several development proposals. Items include a site plan for 18 apartments at 300 and 400 Town Common Circle, a change of use at 2 Davis Point Lane, amendments to a site plan at 287 Ocean House Rd, and a subdivision at 14 Strout Rd. The board will also discuss meeting logistics and training. Public comment is by written submission only; no public speaking is available at the workshop.

• 300 and 400 Town Common Circle: 2 buildings, 18 apartments (10 two-bedroom, 8 three-bedroom) with first-floor non-residential space
• 2 Davis Point Lane: change of use from office to institutional/school and creation of a nature path
• 287 Ocean House Rd (Lumbery): amendments to previously approved site plan by Yam Yams LLC
• 14 Strout Rd: 9+ lot subdivision by Dorvee Builders

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee's Goals Sub-Committee is meeting remotely to review the 2023 Plan Matrix. The agenda includes only a call to order, the matrix review, and adjournment, with no other substantive items.

• Review of 2023 Plan Matrix

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review evaluations from the November 7th community forum, discuss outreach and data collection, and plan meeting schedules. The committee will also consider whether to hold Zoom meetings through the end of December and how to address citizen ideas. This is a working session focused on process and next steps, not a final decision-making meeting.

• Review of evaluations from November 7th community forum
• Discussion of Zoom meetings through end of December
• Discussion of outreach and data collection efforts
• Discussion of framework for addressing citizen ideas
• Approval of minutes from October 11 and November 7 meetings

School Board

The Cape Elizabeth School Board is holding a workshop to discuss adjusting the 2022-2023 school calendar to make April 12 and 13 Kindergarten Orientation days, and to continue discussions on addressing school building needs, including the possibility of a new advisory committee with the Town Council. The meeting is a workshop, so no formal votes are expected.

• Discuss adjusting the 2022-2023 school calendar to make 4/12/22 and 4/13/22 Kindergarten Orientation
• Continue discussion on addressing school building needs
• Discuss aspects of a possible new advisory committee in collaboration with the Town Council

Town Council

The Ad-Hoc Housing Diversity Study Committee is holding a workshop to plan its future efforts, including inviting subject matter experts, developing outreach strategies, and discussing data collection via a written survey. The committee will also discuss meeting recordings and ideas from the community. This is a planning session, not a decision-making meeting on specific housing policies.

• Discussion of inviting subject matter experts to future workshops
• Discussion of outreach strategies to engage the community
• Discussion of data collection efforts including a written survey
• Discussion of meeting recordings and other outreach efforts
• Public comment periods at start and end of meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee is holding a workshop to work on strategic planning and draft actionable goals for the coming year. The meeting is a working session, not a public hearing or decision-making body.

• Strategic planning session
• Drafting actionable goals for the coming year

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review minutes from the previous meeting, hear public comments, and discuss proposed amendments to neighborhood parking rules and stormwater and erosion control regulations. No formal decisions are listed on the agenda.

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, town engagement strategies, climate planning, and potential financial incentives. The agenda includes public comment periods and approval of previous minutes, with no specific decisions or proposals detailed.

• Solar project updates
• Town engagement strategy
• Climate planning
• Survey of potential financial incentives to Town
• Community outreach opportunities

Town Council

The Appointments Committee is holding in-person interviews for 14 open positions on town boards and committees. New 3-year terms begin January 1, 2023, with some unexpired terms ending December 31, 2023.

• Board of Assessment Review – 1 opening (unexpired term until 12/31/2023)
• Board of Zoning Appeals – 2 openings
• Community Services Committee – 2 openings
• Conservation Committee – 1 opening
• Diversity, Equity and Inclusion Committee – 2 openings

School Board

The Cape Elizabeth Town Council and School Board will hold a joint workshop to discuss next steps following the November 8 school project referendum. They will also discuss tax impacts and bond optimization strategies, as well as the 2023 budget planning timeline. This is a workshop session, so no formal decisions will be made.

• Discussion of next steps following the school project referendum vote held on November 8
• Discussion of tax impacts and bond optimization strategies
• 2023 Budget planning timeline and milestones
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

The Cape Elizabeth Town Council met on November 14, 2022, to discuss and approve several grants totaling $51,310.84 for public safety, public works, and social services. The council also considered revisions to Thomas Memorial Library policies and potential changes to the Portland Head Light Museum and Gift Shop's non-profit status.

• Accepted $39,501.60 Cape Care ARPA grant for Wage Supplement Program and Provider Transition
• Accepted $5,000 Distracted Driving Enforcement grant for Police Department
• Accepted $5,000 Click It or Ticket grant for Police Department
• Accepted $1,809.24 MMA Safety Grant for Public Works Department flammables safety cabinet
• Considered revisions to Thomas Memorial Library policies (Circulation, Meeting Room, Confidentiality, Community Information Area, Displays & Exhibits)

Riverside Cemetery Committee

The Riverside Cemetery Committee will review four separate requests to purchase or transfer cremation and burial lots at its November 10 meeting. The agenda includes procedural items such as roll call, approval of prior minutes, and public comment periods, but no major decisions are scheduled.

• Diane L. Jordan requests to purchase one cremation lot (Section PC Lot #2)
• Adrian & Sarah Moran request to purchase one cremation lot
• Christopher & Heidi Rosengren request to purchase a cremation lot
• Mark E. Munson requests to transfer burial rights for Section CC Lot #78 to Joseph P. Bettencourt at 107 Scott Dyer Road

Community Services Committee

The Community Services Committee will hold a routine meeting with no substantive decisions or discussions. Items include approval of prior meeting minutes, correspondence, and brief updates on Cape Elizabeth Community Services (CECS) and Fort Williams.

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss its vision statement, goals, and budget recommendations, as well as review its charge and original goals. They will also consider student representative applications and set agenda items for the next meeting. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Student Representative Applications
• Committee Vision Statement
• Goals and Budget Recommendations
• Review Charge and Original Goals
• Agenda Items for Next Meeting

Town Council

The Town Council will receive and review new applications for several boards and committees, including the Thomas Memorial Library Committee, Conservation Committee, and Community Services Committee. Three residents submitted applications, each outlining their qualifications and reasons for interest in serving.

• New applications for Thomas Memorial Library Committee, Conservation Committee, and Community Services Committee
• Applications from Rev. Dr. Frances Bagdasarian, Wendy Wallis, and Michelle Boyer
• Doreen Blanc Rockstrom applied for Board of Zoning Appeals with focus on housing and zoning ordinances

School Board

The Cape Elizabeth School Board is meeting in executive session to consult with legal counsel under Maine law. The agenda includes only procedural items: entering the session and adjourning. No public decisions or discussions are scheduled.

• Executive session for legal consultation under 1 M.R.S.A. §405 (6)(E)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on November 8, 2022, to consider several action items, including adjusting the 2022-2023 school calendar to move the CEHS graduation date to June 4, 2022 (likely a typo for 2023), approving virtual school days under certain conditions, and hiring a part-time elementary school social worker. The board will also review MSBA delegate resolutions, approve a CEEF grant for decodable books, and conduct second readings of several policies. The agenda includes recognitions, reports, and committee updates.

• Consideration to move CEHS graduation date to June 4, 2022 (likely 2023)
• Consideration to approve virtual school days if determined necessary by Superintendent
• Consideration to hire Jackie Bromage as Elementary School Social Worker (.5) at Pond Cove Elementary
• Consideration to approve CEEF grant of $12,941 for decodable books with representation
• Second readings of policies: FF (Naming of School Facilities), EFE (Sales of Foods), BDC (Board Appointments), BDE (Board Standing Committees), BDF (Board Advisory Committees)

Town Council

The Town Council's Ad-Hoc Housing Diversity Study Committee is holding a community forum to present findings from its housing study and explain Maine Law LD2003, which governs the town's affordable housing requirements. The forum includes public comment and a group exercise for residents to discuss and propose affordable housing strategies. No decisions will be made at this meeting; it is a discussion and input-gathering session.

• Presentation on Maine Law LD2003 Guidance for Municipalities
• Summary of Affordable Housing Strategies recommended in the Housing Diversity Study
• Public comment on housing study materials
• Optional group exercise for residents to discuss or propose affordable housing ideas
• Discussion of goals, issues, and next steps for the committee

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss housing goals and set a process for community engagement, following a public forum. They will also review minutes from the last meeting and consider scheduling future outreach sessions. The meeting is primarily procedural and planning-focused.

• Discussion of public forum
• Set date for next public forum or community outreach session
• Discussion of housing goals for this committee
• Set goals and process for community engagement

Planning Board

The Cape Elizabeth Planning Board holds a workshop to review proposed changes to the Highland Meadows Subdivision and revisions to the open space plan for the Carr Woods development. The board will also receive a status update on its own operations and related committees.

• Highland Meadows Subdivision Amendment: merge lot at 1499 Elderberry Drive, South Portland into existing subdivision
• Carr Woods development: revisions to open space plan for 16-unit and single-family home lot project at 10 Deep Brook Road
• Planning Board status update on logistics, committee work, and training

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will discuss proposed changes to the Meeting Room Policy, including whether outside groups' meetings must be open to the public and who is eligible to book spaces. The committee will also consider a change to its meeting schedule and select members for a Strategic Planning Working Group. The agenda includes public comment periods and approval of prior minutes.

• Discussion of Meeting Room Policy updates (redlined 10-2022) on outside group bookings and eligibility
• Proposed change in committee meeting schedule
• Selection of committee members for Strategic Planning Working Group
• Approval of minutes from September 22, 2022 meeting

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 information and provide recommendations to the School Board on district operations. The agenda includes discussing student and staff absence numbers at Cape Elizabeth High School, the Maine CDC's response, and any recommendations the committee may have.

• Discussion of student/staff absences at CEHS
• Review of Maine CDC response to absences
• Potential recommendations to the School Board

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on October 25, 2022, to review a single request to expand a front porch at 19 Orchard Road under the town's zoning ordinance. No other business, communications, or old business items are listed on the agenda.

• Hear request by David Lawser to expand front porch at 19 Orchard Road (Map U21 Lot 125) under Section 19-4-3.B.4 of Zoning Ordinance

School Board

The Cape Elizabeth School Board holds a workshop to review strategic plan goals and discuss operational items including a potential change to the CEHS graduation date, updates on the School Building Project, and preliminary options for handling snow days. The board will also review the caucus process and FY24 budget timeline.

• Discussion on shifting the CEHS graduation date
• Update on the School Building Project
• Snow Day Options Preliminary Discussion
• Review of FY24 Budget Timeline/Process

School Board

The Cape Elizabeth School Board will meet with district leadership to discuss and set goals for the 2024-2025 school year. The retreat focuses on six strategic priorities including health and well-being, global competency, multiple pathways to success, safe facilities, and environmental responsibility.

Energy Committee

The Energy Committee will meet to conduct routine business including appointing a new chair and discussing several energy-related projects such as a solar project, school project, and energy contracting. The meeting also includes public comment periods and approval of previous minutes.

• Appoint new Chair
• Discuss Solar project
• Discuss School project
• Discuss Energy contracting
• Review IRA benefits

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review draft minutes, hear updates from Friends of Fort Williams and Colby Engineering, and allow public comment on agenda and non-agenda items. No formal decisions are listed on the agenda.

Fort Williams Park Committee

The Fort Williams Park Committee is conducting a site walk to view various locations within the park, including the bleacher/children's garden, tennis courts, pickleball courts, and other areas. Following the walk, the committee will proceed to the Community Services Center for its regular monthly meeting. The agenda is primarily a site inspection with no formal decisions listed.

• Site walk of Bleacher/Children's Garden, Tennis Courts, Old Main Gate, Officers Row Preserve, Pickleball Courts, Maintenance Area Parking, Off-Leash Walking Area/The Green, Cliff Walk, Battery Keyes, Goddard Mansion
• Pond viewing at 5:00 PM
• Regular monthly meeting to follow at Community Services Center

Planning Board

The Cape Elizabeth Planning Board will meet to approve minutes from its September 20 meeting and review a site plan for a 440 sq. ft. farm stand at 192 Bowery Beach Road. The public may comment after the applicant's presentation.

• Fresh Pickins Farm site plan review for 440 sq. ft. farm stand at 192 Bowery Beach Road (R09-5B), Sec. 19-9 Site Plan Review

Town Council

The Cape Elizabeth Town Council is meeting to handle routine business, including reports from the finance committee, fire chief, and town manager, plus a school project update. They will vote on a liquor license renewal, acknowledge the Housing Diversity Study final report, appoint members to the Registration Appeals Board, set a public hearing for General Assistance maximums, and consider a $120 food truck special use permit fee. They will also refer LD 2003 zoning amendments to a workshop and hold an executive session on a property tax abatement hardship request.

• Liquor license renewal for The Well at Jordan's Farm, 19 Wells Road
• Acknowledge receipt of Housing Diversity Study final report (September 2022)
• Appointments to Registration Appeals Board (terms effective Oct 16, 2022)
• Set public hearing for General Assistance Appendices A-G and Recovery Residence Housing Maximums (Nov 14, 2022)
• Amend fee schedule to establish $120 Food Truck Special Use Permit fee

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting remotely to handle routine business and discuss several items, including revised terms and definitions, a poster for student representative positions, highlighted SWOT priorities, outcomes, and budget recommendations. Public comment is limited to 15 minutes per agenda item, with each speaker limited to three minutes.

• Adopt minutes from previous meeting
• Revised/limited terms and definitions
• Poster/Flier for student representative positions
• Highlighted SWOT priorities
• Budget recommendations for committee

Town Council

The Ad-Hoc Housing Diversity Study Committee will organize itself by electing a chair, adopting public comment procedures, and reviewing Maine’s Freedom of Access Act requirements. Members will also set a meeting schedule and decide how the committee will make decisions.

• Elect chair to preside over meetings
• Adopt public comment rules (15 minutes total, 3 minutes per speaker)
• Review FOAA compliance and public document access
• Set meeting schedule and post it on town website
• Decide decision-making process (motion and voting)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to review the upcoming Planning Board agenda, hear an informational presentation on the Carr Woods project's updated open space and trails plan, and discuss several trail and greenbelt projects. The committee will also set priorities, including a draft policy on invasives, and may receive an update on a joint grant application for the Spurwink Marsh project with Scarborough.

• Carr Woods project informational presentation on updated open space and trails plan
• NEMBA Fall Ride event application
• Scott Dyer trail boardwalk replacement
• Spurwink Bridge and Boardwalk decking update
• Joint Cape Elizabeth/Scarborough Spurwink Marsh project grant application update

Recycling Committee

The Cape Elizabeth Recycling Committee will meet to review draft minutes, discuss school recycling initiatives, and review outreach and social media plans. No formal decisions are listed on the agenda.

• Approval of September 1, 2022 draft meeting minutes
• School Recycling Discussion
• Outreach, Communications, and Social Media review
• Recycling Center Update

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss next steps for the Town Center Transportation Study, an amendment to the Cape Landfill Solar Project Agreement, and a review of the General Assistance Model Ordinance. No formal votes will be taken; the council may give guidance for future action.

• Discussion of next steps for the Town Center Transportation Study (Shore Road/Scott Dyer Road/Route 77 intersection)
• Discussion of amendment to Cape Landfill Solar Project Agreement
• Review of General Assistance Model Ordinance
• Public comment limited to 15 minutes per item, 3 minutes per person

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss a private road amendment for 37 Elephant Rock Rd, including surface treatment and turnaround changes. The board will also receive a status update on meeting logistics, related committee work, and training. No public speaking is available at this workshop; written comments may be submitted to the Town Planner.

• Discussion of changes to 37 Elephant Rock Rd access, including surface treatment and turnaround (R2-14-2)
• Planning Board status update on meeting logistics, committee work, and training

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to discuss revisions to several school policies, including video surveillance, disability referrals, and naming of school facilities. They will also consider developing new policies on public information and board appointments. The committee aims to reach consensus before moving policies to the full School Board for approval.

• EEAEFA - Video Surveillance on School Property: policy to address use of security cameras, with assurances they won't be in classrooms or bathrooms
• IHBAA - Referral/Pre-Referral of Students with Disabilities: updates to clarify parental rights in identification process
• IHBAA-R - Procedures and General Education Interventions: recommended to be reinstated to meet statutory requirements
• EFE - Sales of Foods in Competition with Food Service: updates to align with federal requirements
• BDC - Board Appointments and BDE - Board Standing Committees: review of policies for potential changes

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on September 27, 2022, at 7:00 P.M. in Town Hall. The only substantive item is a request to create an accessory dwelling unit at 5 Fairway Drive under Section 19-7-5 of the Zoning Ordinance.

• Accessory dwelling unit request at 5 Fairway Drive (Map U27 Lot 41) under Section 19-7-5

School Board

The Cape Elizabeth School Board is holding a workshop to discuss several items: a student travel request by the CEHS Baseball Team under Policy IJOA, a PreK grant opportunity, student enrollment forecasts, and the New Schools Building Project. The board will also consider entering executive session for a personnel item. No votes are scheduled except on the executive session motion.

• Discussion of CEHS Baseball Team student travel request (Policy IJOA)
• Discussion of PreK grant opportunity
• Discussion of Student Enrollment Forecast
• Discussion of New Schools Building Project
• Consideration of executive session for personnel item (1 M.R.S.A. §405 (6)(A))

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve minutes, hear reports on two grants, and discuss a strategic planning roadmap. The main policy item is a discussion of the Meeting Room Policy. Public comment is scheduled twice during the meeting.

• Discussion of Meeting Room Policy
• Report on ALA Civic Imagination Station Grant
• Report on Maine InfoNet Grant
• Strategic Planning Roadmap discussion
• Approval of minutes from May 26, 2022 meeting

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss and potentially kick off two Request for Proposals (RFPs): one for the Pond and one for Powers Road. The agenda also includes approval of the August minutes, updates from Friends of Fort Williams and the Fort Williams manager, and public comment periods.

• Pond RFP kick-off with Will Haskell and guests
• Powers Road RFP discussion with Steve Harding and Nikki Conant
• Approval of August 18, 2022 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams update by Kathy Raftice

Planning Board

The Cape Elizabeth Planning Board will review two site plan amendments at its September 20 meeting. One request seeks to change an office to a day care facility at 1231 Shore Road, while another proposes a 440 sq. ft. farm stand at 192 Bowery Beach Road. Both items include public hearings under site plan completeness rules.

• Amendment to convert office at 1231 Shore Road to day care facility (U22-82)
• Site plan review for 440 sq. ft. farm stand at 192 Bowery Beach Road (R09-5B)
• Public hearings under Sec. 19-9 Site Plan Completeness

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to adopt prior minutes, refine terms and definitions, plan outreach for student representative positions, review highlighted SWOT priorities, and discuss budget recommendations for the committee. Public comment is limited to 15 minutes per agenda item with 3 minutes per speaker.

• Adopt minutes from previous meeting
• Revised/limited terms and definitions
• Poster/flier for student representative positions
• Highlighted SWOT priorities
• Budget recommendations for committee

Community Services Committee

The Community Services Committee will hold a regular meeting with public comment, approval of minutes from April and June 2022, and updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is mostly procedural, with no specific decisions or proposals listed.

• Approval of minutes from April 13, 2022 and June 8, 2022 meetings
• CECS Updates
• Fort Williams Update

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on the School Board Goals, a high school baseball trip to Orlando, and a Lead Custodian job description. The board will also hear reports on the opening of school, COVID, enrollment, and the building project, and may enter executive session for a personnel item.

• Consideration to approve School Board Goals, including support for a 2022 bond for new Pond Cove School and Middle School and renovation of Cape Elizabeth High School
• Consideration to approve High School Baseball Field Trip to Orlando, Florida, April 12-15, 2023
• Consideration to approve Lead Custodian Job Description
• First readings of policies EEAEFA and IHBAA
• Recognition of new hires for SY23 (list of 28 positions)

Town Council

The Cape Elizabeth Town Council is holding a workshop to review the third and final task of the Housing Diversity Study, prepared by Camoin Associates, and to discuss next steps. The council will also discuss the nomination process for boards and committees, review property tax relief programs, and get an update on 2022 Town Council goals. No formal votes are expected, as this is a workshop meeting.

• Housing Diversity Study Task #3 report review and next steps discussion
• Discussion of nomination process for boards and committees, including citizen comments on nominees
• Review of property tax relief programs by the Town Manager
• Update on status of 2022 Town Council Goals

Recycling Committee

The Cape Elizabeth Recycling Committee will meet to approve minutes, hear public comment, and discuss the Bottle Donations Program, outreach and social media, and a Recycling Center update. The agenda is largely routine, with no major decisions or proposals listed.

• Approval of August 4, 2022 draft meeting minutes
• Discussion of Bottle Donations Program
• Outreach, communications, and social media update
• Recycling Center update

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive project updates on the Landfill Solar, Green Energy Procurement, and EV charger initiatives, and to discuss an interim report to the Town Council. They will also review progress on communication, climate plan benefits, an energy fair, funding opportunities, and outreach, plus discuss the school building project.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• Interim Report to the Town Council
• School Building project discussion

School Board

The Cape Elizabeth School Board's Public Outreach Subcommittee is meeting to coordinate activities for the school building project, ensuring critical deliverable dates are met before early voting begins in 40 days. They will discuss upcoming events like school tours, a public workshop, neighborhood forums, and communications updates including fact sheets and mailers.

• School tours for new families (K & Pre-K) set for Oct 1
• Neighborhood forum at First Congregational Church on Sept 13 or 16 (TBD)
• Neighborhood forum at Eastman Meadows on Sept 17
• Courier supplement for Oct 5 with Sept 23 deadline
• Next ad deadline Sept 9 for Sept 21 edition

School Board

The Cape Elizabeth School Board's Policy Committee will meet to review and develop several school policies, including a new video surveillance policy, updates to food sales and public information policies, and reinstating a special education procedure. The committee will also consider a list of policies needing review or development, ranging from hazing to student internet use.

• EEAEFA - Video Surveillance on School Property: new policy development
• EFE - Sales of Foods in Competition with the Food Service Program: update due to federal changes
• KDA - Public Information Program: policy development consideration
• IHBAA-R - Procedures and General Education Interventions: recommended for inclusion in manual
• List of 30+ policies for review/development, including hazing, tobacco, naloxone, social media, and student code of conduct

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two variance requests. Ronald Stanton seeks a variance to build an addition 10 feet from the front property line at 25 Stonybrook Road, and Alexander Herbert requests approval to expand his house at 37 Eastman Road under a specific zoning ordinance section. The board will also approve minutes from the previous meeting.

• Variance request by Ronald Stanton for property at 25 Stonybrook Road (Map U3 Lot 137) to construct a front addition 10 feet from the front property line
• Request by Alexander Herbert for property at 37 Eastman Road (Map R04 Lot 12) to expand house under Section 19-4-3.B.4 of the Zoning Ordinance

Town Council

The Cape Elizabeth Town Council is holding a public hearing and voting on authorizing up to $115,943,324 in general obligation bonds to design, construct, and equip a new elementary school and middle school, and renovate the high school. They will also vote on authorizing up to $5,000,000 in gifts and grants for additional auditorium seating, solar panels, and other improvements. If approved, the council will order these questions to the November 8, 2022 referendum and approve the municipal election warrant.

• Vote to authorize $115,943,324 in bonds for new elementary and middle schools and high school renovation
• Vote to authorize $5,000,000 in gifts/grants for auditorium seating, solar panels, and other improvements
• Order approving referendum questions for November 8, 2022 school construction vote
• Approval of municipal election warrant for November 8, 2022 at Cape Elizabeth High School
• Public hearing on school construction projects and bonding

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss updates on park projects, including RFPs for Goddard Mansion, the playground, and Powers Road, as well as a feasibility study for the pond. They will also hear updates from Friends of Fort Williams and take public comment.

• Goddard Mansion RFP discussion
• Playground RFP discussion
• Powers Road RFP discussion
• Feasibility Study of Pond RFP discussion
• Sign update

Town Council

The Appointments Committee reconvenes to reconsider a candidate for the Ad-Hoc Housing Diversity Study Committee after the Town Council removed Curtis Kelly from the initial slate. The committee will meet on August 17 at 6:00 p.m. in the Town Hall lower-level conference room to review a replacement recommendation for the September 12 Town Council meeting.

• Reconsideration of Curtis Kelly (374 Mitchell Road) for 7th member of Housing Diversity Study Committee
• Public comment period limited to 15 minutes total, extendable by majority vote

Planning Board

The Cape Elizabeth Planning Board will hold public hearings and completeness reviews on several development proposals. Major items include a site plan amendment for a temporary ice rink at Gull Crest, preliminary review of an 18-condominium subdivision with wetland alteration, and a wireless base station at Town Hall. The board will also consider a resource protection permit for underground utilities at Prout Place.

• Gull Crest Temporary Ice Rink site plan amendment (public hearing)
• Carr Woods: 18 condominiums, single-family lot, 11,449 sq. ft. wetland alteration (preliminary major subdivision review)
• Town Hall/GoNetSpeed wireless base station on 20' x 20' easement at 320 Ocean House Rd (public hearing)
• Freitas/Prout Place: temporary alteration of 316 sq. ft. RP2 wetland for underground utilities at 6 Prout Place (completeness review)

School Board

The Cape Elizabeth School Board is meeting to discuss a presentation by Colby Co/Simons Architects on the scope and cost estimate for a school construction project, including questions about contingency estimates. They will also review bond information, including an estimated debt schedule, and note the upcoming date for the Town Council to potentially adopt votes approving the project and referendum order.

• Presentation by Colby Co/Simons Architects on scope and cost estimate
• Discussion on contingency estimates
• Bond information: estimated debt schedule
• August 22, 2022 - Town Council potentially adopts votes approving school construction project and referendum order

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to approve minutes, hear public comment, and discuss LD 2003 amendments. Stormwater ordinance changes are pending referral from the Town Council. The agenda is otherwise procedural.

• Review of LD 2003 amendments
• Pending stormwater ordinance changes (Town Council referral)
• Public comment periods (two sessions)
• Approval of July 18, 2022 minutes

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a remote meeting to continue its SWOT analysis, begin discussing a strategic plan, and review terms and definitions. They will also consider parental permission for student representatives and review Town Council rules. Public comment is limited to 15 minutes per agenda item.

• Discussion of terms and definitions
• Parental permission for student representatives
• Town Council Rules review
• SWOT analysis continuing discussion
• Strategic Plan beginning discussion

Riverside Cemetery Committee

The Riverside Cemetery Committee will consider four requests to purchase cremation lots and two requests to buy back existing lots. The meeting is procedural with no formal decisions listed on the agenda.

• Selena Cummings Caygill requests purchase of a cremation lot for her sister
• Meredith Harrell requests purchase of a cremation lot for her sister
• Richard G. & Kristen M. Sullivan request purchase of two adjoining cremation lots
• Steven A. West requests purchase of a cremation lot
• Richard & Barbara Grotton request buyback of Section NM Lot #7 for $300

School Board

The Cape Elizabeth School Board is meeting to consider approving the resolution language for the Pond Cove/Middle School/High School Building Project referendum, which will go to the Town Council for a vote on August 22, 2022. They will also consider a resolution supporting the superintendent in pursuing private donations to enhance the project beyond bond monies. The agenda includes public comment and a motion to adjourn.

• Approve resolution language for Pond Cove/Middle School/High School Building Project referendum
• Approve resolution supporting superintendent pursuing private donations for the building project
• Public comment period
• Motion to adjourn

Town Council

The Cape Elizabeth Town Council will consider setting a public hearing for August 22 on proposed school construction projects and bonding, including a new elementary/middle school and high school renovations, with costs up to $121,659,305 and $4,933,809 respectively. The council will also act on several financial items, including appropriations, budget transfers, grant acceptances, and collective bargaining agreements.

• Appropriation of $15,000 for Portland Head Light Keepers Quarters painting shortfall
• Transfer of $117,000 from defunded picnic shelter project to pond projects
• Acceptance of $5,000 grant from Maine INFONET for library project
• Acceptance of $10,000 grant from American Library Association for literacy project
• Ratification of $950,000 bond anticipation note for school construction to Piper Sandler

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss routine business, including approving June meeting minutes, a recycling Q&A article series, outreach and social media efforts, and an update on the recycling center. Public comment is allowed on both agenda and non-agenda items.

• Approval of June 2, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series
• Outreach, communications, and social media plans
• Recycling Center update

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed change of use amendment for the existing building at 1231 Shore Road, from office to day care facility. The board will also receive a status update on meeting logistics, related committees, and training. Public comment is not available at the workshop, but written comments may be submitted to the Town Planner.

• Discussion of change of use amendment from office to day care at 1231 Shore Road (U22-82)
• Planning Board status update on logistics, committees, and training

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on July 26, 2022, to review two property owner requests for variances to expand homes. The board will also approve minutes from the May 24, 2022 meeting.

• Variance request by Ronald Stanton to add a front addition 10 feet from the property line at 25 Stonybrook Road
• Request by Chris Herlihy for Adam and Leah Young to reconstruct and expand their house and garage at 204 Two Lights Road under Zoning Ordinance Section 19-4-3.B.3 and B.4
• Approval of minutes from May 24, 2022 meeting

Energy Committee

The Cape Elizabeth Energy Committee meets to receive project updates on landfill solar, green-energy procurement, and EV chargers, and to discuss communication, climate-planning benefits, a potential energy/climate fair, funding opportunities, and outreach. No decisions are listed on this agenda.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• Updates on Climate plan benefits
• Updates on Informational Energy/Climate Fair

School Board

The Cape Elizabeth School Board's public outreach subcommittee is meeting to coordinate activities for the school building project, ensuring key deliverable dates are met. They will discuss the schematic design presentation, upcoming events including a Town Council bond hearing, and community engagement efforts like the Neighborhood Ambassadors program. The agenda is largely procedural, focusing on communication updates and next steps.

• Schematic design presentation and discussion
• School Board/Town Council Workshop on July 26
• Town Council Public Hearing on Bond on Aug 8
• Neighborhood Ambassadors program next steps
• Website update, video clips, and social media/Facebook page updates

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on a site plan amendment for the mixed-use building at 7 Scott Dyer Rd, a preliminary major subdivision for 18 condominiums and a single-family lot with a wetland alteration permit near 10 Deep Brook Rd, and proposed zoning amendments to regulate food trucks. The board will also review a site plan amendment for a temporary ice rink at Gull Crest and approve minutes from the June 21 meeting.

• 7 Scott Dyer Rd site plan amendments for previously approved mixed-use building (U22-74-3), public hearing
• Carr Woods Condominium Development: preliminary major subdivision for 18 condos and single-family lot, plus Resource Protection Permit for 11,449 sq ft wetland alteration near 10 Deep Brook Rd
• Gull Crest temporary ice rink site plan amendment by Cape Community Arena Group, adjacent to athletic fields parking lot
• Food truck zoning amendments (Sec. 19-10-3) referred by Town Council, public hearing
• Approval of June 21, 2022 meeting minutes

Town Council

The Appointments Committee will interview residents for the seven-member Ad-Hoc Housing Diversity Study Committee, with recommendations expected for the August 8 Town Council meeting. The meeting includes public comment periods and procedural rules for participation.

• Interviews for Ad-Hoc Housing Diversity Study Committee (7 residents)
• Recommendations to Town Council due August 8
• Public comment limited to 15 minutes per session

Town Council

The Appointments Committee is interviewing residents for the seven-member ad-hoc Housing Diversity Study Committee. Recommendations will be sent to the Town Council by August 8, 2022. The meeting also includes public comment periods and procedural rules for participation.

• Interviews for Ad-Hoc Housing Diversity Study Committee (7 residents)
• Recommendations to Town Council due August 8, 2022
• Public comment limited to 3 minutes per person, 15 minutes total per agenda item

Conservation Committee

The Cape Elizabeth Conservation Committee meets to discuss updates on Greenbelt projects, including trail work and signage, review an invasives policy draft, and receive an update on a joint marsh project with Scarborough. The meeting also includes a public comment period and planning board review.

• Greenbelt Implementation/Management Projects: Willow Brook Culvert/Town Center trail closure, Village Green concert, Town Farm Trail project, Spurwink Bridge and Boardwalk decking update, Greenbelt Gazette, Winnick Woods/Cross Hill signage update
• Priority setting for #2 Invasives draft policy
• Spurwink Marsh project update on joint Cape Elizabeth/Scarborough grant application

Town Council

The Cape Elizabeth Town Council is meeting to consider several routine items, including liquor licenses, a personnel code amendment, and appointments. The most significant items are a presentation on the town's finances in anticipation of borrowing for the Shore Road Rehabilitation Project and a preliminary design review of that project, estimated at $7.6 million. The council will also discuss a request to construct parking behind Town Hall and acknowledge a citizen petition that failed to meet signature requirements.

• Shore Road Rehabilitation Project update and preliminary design review; project estimated at $7.6M
• Fiscal review by Moors & Cabot in anticipation of borrowing for School Project and Shore Road Rehabilitation
• Request to refer to workshop a parking license agreement and construction of parking behind Town Hall for 20 condominiums on lots 3 & 4 in Ocean House Common
• Amendment to Chapter 3 Personnel Code to increase 401A contribution from 7% to 8% of gross wages
• Liquor licenses for Inn by the Sea (40 Bowery Beach Road) and The Good Table (527 Ocean House Road)

Energy Committee

The School Energy Subcommittee of the Energy Committee meets to clarify energy planning principles for the proposed new school. Calen Colby of Colby Engineering provides an update on design and energy utilization, focusing on net-zero and green building standards.

• Clarify energy planning principles and goals for new school construction
• Update from Calen Colby on energy utilization and construction techniques
• Commitment to net-zero/green building standards
• Consideration of school as a teaching tool for energy efficiency
• Open discussion and public comment on energy planning

Town Council

The Appointments Committee will consider filling a vacant Conservation Committee seat after a member resigned. Two past applicants remain interested, including Stacey Dietsch of 2 Park Circle. Public comment periods are scheduled before and after agenda items.

• Consideration of Conservation Committee vacancy (Jim Tasse resigned)
• Public comment limited to 15 minutes per item
• Interviews for Ad-Hoc Housing Diversity Study Committee planned for July

School Board

The Cape Elizabeth School Board is meeting to receive an update from Colby Co./Simons Architects on a building project. They will also discuss upcoming dates for a bond referendum, including a joint workshop with the Town Council, a public hearing, and potential votes on the project and referendum order.

• Colby Co./Simons Architects update on building project
• July 26, 2022: joint workshop with Town Council and School Board
• August 8, 2022: public hearing hosted by Town Council
• August 9, 2022: School Board may adopt resolution recommending ballot question
• August 22, 2022: Town Council may approve school construction project and referendum order

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider four items: a $22,000 grant from the Cape Elizabeth Education Foundation for a middle school biking program, the appointment of Stephen Young as Transportation Director, the appointment of Jake Haugevik as Middle School Assistant Principal, and adjournment. All items are up for a vote; no discussion items are listed.

• $22,000 CEEF grant for Workout on Wheels biking program at CE Middle School
• Nomination of Stephen Young as Transportation Director
• Nomination of Jake Haugevik as Middle School Assistant Principal
• Vote to adjourn meeting

Energy Committee

The Cape Elizabeth Energy Committee is meeting to review project updates on the Landfill Solar, Green Energy Procurement, and EV chargers, and to report on progress toward climate-related goals including communication, outreach, and funding opportunities. The agenda also includes discussion of the School Building project. Public comment is allowed at the start and end of the meeting.

• Landfill Solar project status update
• Green Energy Procurement status update
• EV charger status update
• School Building project discussion
• Updates on informational Energy/Climate Fair

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on two collective bargaining agreements, a $10,000 grant from the It Gets Better Project, and numerous personnel nominations for the 2022-2023 school year. The board will also consider granting the superintendent summer hiring authority and hold second readings of policies on volunteers, student discipline, and student wellness. Presentations include recognition of retirees and updates on technology, COVID, building projects, budget, and enrollment.

• Approve $10,000 grant from Iola Foundation (It Gets Better Project) for CEHS GSA
• Approve collective bargaining agreements with CEEA for bus drivers, custodians, food service, maintenance mechanics, and ed techs (July 1, 2022 - June 30, 2025)
• Approve new administrative personnel for 2022-2023, including CE Middle School principal
• Approve 14 new teaching and support staff positions for 2022-2023
• Second readings of policies IJOC (Volunteers), JK (Student Discipline), JL (Student Wellness)

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items, followed by a motion to adjourn. The agenda contains only procedural items for the executive session and no public action items.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel discussion
• Motion to enter executive session
• Motion to adjourn

Conservation Committee

The Cape Elizabeth Conservation Committee will elect a chair and vice-chair, hear citizen comments, and approve May 10 minutes. Members will discuss greenbelt implementation and management projects, including the Village Green concert, Town Farm Trail, Stonegate bridge replacement, Spurwink Bridge decking, and trail signage. They will also set priorities for a draft invasives policy and review the upcoming Planning Board agenda.

• Election of chair and designation of vice-chair
• Greenbelt projects: Village Green concert, Town Farm Trail, Stonegate 2-35 bridge replacement, Spurwink Bridge and Boardwalk decking
• Easement monitoring status and Greenbelt Gazette update
• Winnick Woods/Cross Hill signage update
• Priority setting for #2 Invasives draft policy

Town Council

The Cape Elizabeth Town Council is deciding on several items including approving a Request for Proposals (RFP) for a consultant to help improve cellular coverage (Wima2 study), approving a $45,000 supplemental appropriation for a Housing Diversity Study Committee, and referring development of ordinance amendments to implement Maine's LD 2003 affordable housing law. The council will also consider referring a review of gender language in its rules to the Diversity, Equity & Inclusion Committee and nominate a resident for the Spirit of America Award.

• Item #95-2022: Approve Wima2 RFP for consultant to assist with improving cellular coverage; $50,000 already appropriated from State Revenue Sharing
• Item #96-2022: Approve RFP for Ad-Hoc Housing Diversity Study Committee consultant (staff support)
• Item #97-2022: Appropriate $45,000 for Housing Diversity Study Committee budget from excess revenues in account R0398
• Item #98-2022: Refer development of ordinance amendments implementing LD 2003 (affordable housing zoning requirements due by July 1, 2023)
• Item #101-2022: Correct March 14, 2022 minutes to reflect property tax abatement amount of $3,238.56 (not $2,338.56)

School Board

The Cape Elizabeth School Board is meeting to receive updates on the Colby Co./Simons Architects project, the updated schedule for the FY 22 school bond referendum, and updated tax impact documents. The meeting is being held via Zoom and includes discussion of upcoming fiscal sub-committee meeting dates.

• Colby Co./Simons Architects update
• Updated schedule for FY 22 School Bond Referendum
• Updated tax impact documents
• Next meeting: June 23, 2022 fiscal sub-committee

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss park operations, including an update from Friends of Fort Williams, progress on master plan RFPs and a legal opinion, and a discussion of dog rules and enforcement in the park. The agenda is mostly discussion items with no final votes scheduled.

• Discussion of dogs in Fort Williams Park, including ordinance, rules and enforcement
• Updates on Master Plan RFPs, legal opinion and projects
• Update from Friends of Fort Williams
• Approval of April 21, 2022 draft minutes
• Two public comment periods (items on and off the agenda)

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to handle routine business, including adopting previous minutes and receiving reports. They will also discuss terms and definitions, a student representatives document, and begin a SWOT analysis discussion. Public comment is limited to 15 minutes per agenda item.

• Adopt minutes from previous meeting
• Discuss terms and definitions
• Review student representatives document
• Begin SWOT analysis discussion
• Public comment periods (15-minute limit each)

Community Services Committee

The Community Services Committee will hold a regular meeting to approve minutes, hear public comment, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. No votes on specific items are listed; the agenda is largely procedural with informational updates.

• Public comment period (3 minutes per person, 15 minutes per agenda item)
• Approval of minutes from April 13, 2022 meeting
• CECS Updates
• Fort Williams Update

Recycling Committee

The Cape Elizabeth Recycling Committee will hold its regular meeting to review draft minutes, discuss a recycling Q&A article series, and hear updates on outreach, social media, and the recycling center. Public comment periods are scheduled before and after the agenda items.

• Approval of May 5, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series
• Recycling center update

School Board

The Public Outreach Committee is coordinating activities and schedules leading up to the anticipated November bond vote. They are planning June and July events, including a flier for Cape Challenge, a blog post on renovation vs. building, and a fact sheet for Family Fun Day. The committee will also adopt a standard document release format and create monthly calendars.

• Cape Challenge flier on June 5th
• Blog post on renovation vs. building around June 8th
• Family Fun Day fact sheet on June 18th
• Letter to the community (pending)
• Adopt standard document release procedure

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss the director's report, review library policies (confidentiality, community information area, and meeting room), and hold a strategic planning workshop to gather patron input. The agenda includes public comment periods and approval of previous minutes.

• Review of Confidentiality Policy
• Review of Community Information Area Policy
• Discussion of Meeting Room Policy
• Strategic planning workshop on patron input
• Approval of minutes from March 3, 2022

School Board

The Cape Elizabeth School Board’s Policy Committee met to review proposed updates to student wellness, discipline, and public information policies. The committee discussed changes required by state and federal laws, including revisions to policies on student discipline, wellness, and sales of foods competing with school meals. No decisions were made; items were moved to the fall meeting for further review.

• First readings completed for policies on student discipline (JK) and student wellness (JL)
• Review of sales of foods in competition with school meals (EFE) postponed to fall
• Discussion initiated on developing a public information program policy (KDA)
• Policy revisions align with recent state statute changes and federal Healthy, Hunger-Free Kids Act requirements

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to review minutes, hear public comment, and discuss two main items: a proposal for a Reef Road parking evaluation and a consultant RFP for the Ad Hoc Housing Diversity Study Committee. The agenda also includes a pending policy on public participation at meetings. No final decisions are listed; items are up for discussion.

• Reef Road Parking Evaluation proposal
• Ad Hoc Housing Diversity Study Committee Consultant RFP
• Public comment periods (two on agenda)
• Approval of May 11, 2022 minutes
• Public participation policy for committee meetings

Town Council

The Town Council is holding a workshop to review Task 1 of the Housing Diversity Study, presented by consultant Camoin Associates. The study aims to inform future housing policy, and the council will take public comment before discussing the findings. No formal decisions will be made at this workshop.

• Presentation of Task 1 Housing Data Package by Camoin Associates
• Public comment limited to 15 minutes, 3 minutes per person
• Contract with Camoin Associates approved April 11, 2022
• Study completion date set for August 30, 2022
• Future workshop sessions scheduled for June 27 and August 8

Energy Committee

The Energy Committee will discuss status updates on solar projects, electric vehicle chargers, and school building energy systems. Members will also review the committee’s annual goals and reporting practices, and hear a guest presentation from Colby Engineering about school projects.

• Solar projects status updates
• EV charger status update
• School building status update
• Solar options for Town Pool
• Calen Colby, Colby Engineering – School Project guest speaker

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will review and discuss several library policies, including confidentiality, community information area, and meeting room policies. The committee will also debrief its strategic planning workshop and consider staff ideas for gathering patron input. Public comment periods are scheduled at the start and end of the meeting.

• Revisit Confidentiality Policy
• Revisit Community Information Area Policy
• Discuss Meeting Room Policy
• Debrief Strategic Planning Workshop
• Staff ideas for gathering patron input

School Board

The Cape Elizabeth School Board is meeting to receive an update on the schematic design from Colby Co and Simons Architects, and to discuss the timeframe for reviewing design estimates. The meeting is being held via Zoom and includes setting the next meeting date.

• Update on schematic design from Colby Co and Simons Architects
• Discussion of timeframe for reviewing design estimates
• Next meeting date scheduling

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three requests to expand homes or add living space. Two requests involve the property at 216 Mitchell Road, including adding a second floor to a garage and creating an accessory dwelling unit above it. The board will also consider minutes from its March 22 meeting.

• Request to expand home at 1 Roundabout Lane (Map U36 Lot 76) by owners Colin Pears and Christina Day
• Request to add second floor to garage at 216 Mitchell Road (Map U33 Lot 51) by owner Grant Burgess, represented by Dave Ornvold
• Request to create accessory dwelling unit above existing garage at 216 Mitchell Road

School Board

The Building Project Oversight-Public Outreach Committee is meeting to plan public education efforts ahead of a November 2022 referendum on new construction for Pond Cove and the Middle School, while maintaining the High School. The agenda includes website discussion and review of previous action items. The committee's purpose is to inform the public about the School Board's decision to move forward with new construction.

• Discuss website for public outreach
• Review action items from previous list
• Plan public education for November 2022 referendum on new construction for Pond Cove and Middle School

School Board

The school board will review a committee report recommending a block schedule for Cape Elizabeth High School (CEHS) in the 2022–2023 school year. The committee, formed in 2021, surveyed staff and students, finding 76.4% of staff support moving to a block schedule. The proposed schedule reduces daily class loads and aims to lower student stress while allowing more time for experiential learning.

• Committee survey: 73% of 11 members selected block schedule option
• Staff survey: 76.4% satisfied to extremely satisfied with block schedule proposal
• 86.3% of staff favor implementation in fall 2022 over fall 2023
• Proposed block schedule includes four 85-minute classes per day with rotating blocks

Town Council

The Cape Elizabeth Town Council is holding a special meeting to schedule public hearings for the proposed Fiscal Year 2023 general fund and special revenue fund budgets. The general fund budget totals $51,615,848, with $37,320,895 to be raised from property taxes, resulting in an estimated tax rate of $21.0797 per thousand valuation. The special revenue funds budget totals $4,301,403 in expenditures. The council is not voting on the budgets at this meeting, only setting the hearing dates.

• FY2023 general fund budget: $51,615,848 expenditures, $37,320,895 from property taxes, estimated tax rate $21.0797 per thousand
• Public hearing scheduled for May 9, 2022 at 7:00 p.m. at Town Hall, 320 Ocean House Road
• FY2023 special revenue funds budgets: $4,301,403 expenditures, $3,691,978 operating revenues
• General fund budget vote anticipated for May 16, 2022
• Special revenue funds budget vote anticipated for May 9, 2022

School Board

The Cape Elizabeth School Board is holding a workshop to discuss strategic plan goals and receive an update from Principal Springer on a schedule change at Cape Elizabeth High School for the 2022-2023 school year. The meeting follows a school budget presentation to the Town Finance Committee and includes public comment.

• Update from Principal Springer on CEHS schedule change for 2022-2023
• Discussion of strategic plan goals: health and well-being, global competency, multiple pathways, facilities, environmental responsibility
• Public comment period

Energy Committee

The Cape Elizabeth Energy Committee will meet to receive status updates on solar projects, electric vehicle chargers, and school building initiatives. The committee will also discuss annual goals, periodic reporting to the Town Council, and potential solar options for the town pool. Appointing liaisons to the school building committee is also on the agenda.

• Solar projects status updates
• EV charger status update
• School building status update
• Appointing liaison(s) to school building committee
• Discussion of solar options for Town Pool

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to approve minutes, hear updates from Friends of Fort Williams, and finalize requests for proposals (RFPs) for the Goddard Mansion and the pond as part of the Master Plan update. They will also discuss various park issues including pickleball courts, dogs, water fill stations, and electric charging stations. Public comment is allowed on both agenda and non-agenda items.

• Finalize RFP for Goddard Mansion
• Finalize RFP for Pond
• Park update: NGA, B2B, Pickleball courts, Dogs, Outdoor Water Fill Stations, fence gate to cliffs, Disc Golf request, Electric Charging Stations, PW & Facilities work
• Approval of March 17, 2022 draft minutes
• Friends of Fort Williams update

Planning Board

The Cape Elizabeth Planning Board will meet remotely to consider several applications, including public hearings for a wetland alteration permit for the Cape Elizabeth Land Trust, a major subdivision and wetland permit for a condominium development, and a site plan review for a special event facility. The board will also approve minutes from the previous meeting and take public comment.

• Public hearing: 498 Spurwink Ave CELT RP expansion – 300 linear feet of boardwalk, 600 sq ft wetland alteration
• Public hearing: Carr Woods Condominium Development – 18 condos, single-family lot, 11,134 sq ft wetland alteration near 10 Deep Brook Rd
• Site plan review: Wentworth Lodge Special Event Facility renewal at 10 Winters Lane
• Approval of minutes from March 15, 2022

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee is meeting remotely to adopt minutes, discuss terms and definitions, share insights from a Harvard Bias Inventory, and hear updates on student representative duties and Juneteenth planning. Public comment is limited to 15 minutes per agenda item, with three minutes per speaker.

• Discussion of terms and definitions
• Sharing insights from the Bias Inventory (Harvard Study)
• Student representative duties and responsibilities (Eliza)
• Juneteenth update (Monica)
• Public comment periods (15-minute limit per item)

Riverside Cemetery Committee

The Riverside Cemetery Committee will meet to elect a chairman for 2022, review the Freedom of Access Act, and consider requests to purchase cremation lots and a buyback of a full-size lot. Public comments will be heard, and minutes from the previous meeting will be approved.

• Election of Chairman for 2022
• Review of Freedom of Access Act (FOAA)
• Dan Gacetta, Jr. – purchase of cremation lot for deceased sister
• Janet L. McLaughlin – purchase of cremation lot
• Carol A. Badner – buyback of Section NT Lot #14 (full size lot)

Community Services Committee

The Community Services Committee will hold a regular meeting to approve minutes from November 2021, hear public comment, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is largely procedural, with no specific decisions or proposals listed.

• Public comment period (3 minutes per person, 15 minutes per agenda item)
• Approval of minutes from November 10, 2021 meeting
• CECS updates
• Fort Williams update

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, discuss a Recycling Q&A article series concept, set goals for 2022, and receive updates on the Recycling Center. Public comment is allowed on both agenda and non-agenda items.

• Approval of March 3, 2022 draft meeting minutes
• Discussion of Recycling Q&A article series concept
• Setting Committee goals for 2022
• Recycling Center update

School Board

The Cape Elizabeth School Board is holding a budget workshop to review final FY2023 budget proposals from Superintendent Record and discuss budget questions with the District Leadership Team. The workshop includes public comment and is recorded. The board previously approved budget goals covering student needs, staff recruitment and retention, building maintenance, staff training, and line-item efficiency.

• Public comment on the FY2023 budget
• Review of School Board budget questions for the District Leadership Team
• Review of final budget proposals by Superintendent Record

Town Council

This is a workshop meeting where the Town Council will discuss the school building project, including financing and tax impacts, ahead of two bond orders on the April 11 agenda. No formal decisions will be made at this workshop. Public comment is limited to 15 minutes total.

• School Revolving Renovation Fund (SRRF) Bond Order and School Construction Bond Order on April 11 agenda
• Finance Director memos on both bond orders posted for review
• Superintendent Christopher Record presented project overview on March 14
• School Building Concept Design attachment

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 case data and mitigation strategies for Cape Elizabeth schools. They will discuss the impact of mask-optional policy, pooled testing, and vaccine boosters, and may recommend changes to the School Board. The meeting is part of an ongoing process to keep students and staff safely in school full-time.

• Review of COVID-19 data over the past month
• Discussion of mask-optional shift as recommended by MCDC
• Pooled testing update
• Vaccine booster update
• Potential recommendations to School Board

School Board

The Cape Elizabeth School Board is meeting to review a new timeline for the school building project referendum, draft cost estimates for the concept design, and updates from a meeting with the Department of Education and the Energy Committee. The meeting is procedural, with no final decisions listed on the agenda.

• New timeline for school building project referendum
• Review of draft cost estimates for concept design
• Update from meeting with Department of Education (Scott Brown)
• Update from Energy Committee meeting

Town Council Ordinance Committee

The Ordinance Committee will hold a remote meeting to approve minutes from February 9, 2022, and review a draft report, food truck amendments, and technical amendments. Public comment periods are scheduled, and the committee will also set the date for the next meeting.

• Review and approval of February 9, 2022 meeting minutes
• Discussion of Wima final report
• Review of food truck amendments
• Consideration of technical amendments
• Public comment periods (15 minutes per item) on agenda topics

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and revise several board policies, including conflict of interest, nepotism, family and medical leave, board-staff communications, and administrative hiring. They will also review administrative procedures and forms related to student records and other topics. The committee aims to reach consensus on policy revisions before forwarding them to the full School Board.

• BCB - Board Member Conflict of Interest and BCC - Nepotism: additional language to address statutory requirements, including optional LD 1632 provision allowing spouse of board member to fill stipend position or volunteer until July 1, 2024
• GBN - Family and Medical Leave: adding administrative procedures GBN-R1 (federal FMLA) and GBN-R2 (Maine FMLA)
• BHC - Board Relationships and Communications with Staff: new policy recommended by MSMA, required by law to regularly communicate with employees and public
• GCFB - Recruiting and Hiring of Administrative Staff: update to include 'familial status' as protected category under Maine Human Rights Act effective 10/18/21
• IJOA-R, IJOA-E1, IJOA-E2: review of administrative procedure and forms for awareness

Town Council

The Appointments Committee will review applications to fill vacancies on the Diversity, Equity and Inclusion Committee and the Planning Board, following recent resignations. They will decide whether to recommend candidates to the Town Council for the April 11 agenda or readvertise the positions. Public comment is limited to three minutes per person.

• Vacancy on Diversity, Equity and Inclusion Committee due to resignation of Melanie Thomas, effective April 1, 2022, term expires 12/31/2022
• Vacancy on Planning Board due to resignation of Mary Ann Lynch, effective March 15, 2022, term expires 12/31/2023
• Committee may recommend candidates for April 11 council agenda or readvertise
• Next meeting April 21, 2022 via Zoom to draft charge for ad hoc affordable housing committee

Town Council

The Cape Elizabeth Town Council holds a finance committee workshop to review the proposed FY 2023 municipal budget, including departmental allocations for public works, parks, facilities, and police. Public comment is allowed on budget items and fee schedule changes. No formal decisions are made at this workshop, but guidance may be given for future votes.

• FY 2023 Municipal Budget review (Proposed_FY_2023_Municipal_Budget.pdf)
• Review of fee schedule changes recommended by department heads
• Public comment sessions (15 minutes total, 3 minutes per speaker)
• Upcoming budget workshops and public hearings scheduled through June 2022

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet remotely to consider a request from property owners Paul Hunt and Pat Red to create an accessory dwelling unit in the basement of their home at 3 Bridle Path Way. The board will also approve minutes from the January 25, 2022 meeting. No other new business or communications are on the agenda.

• Request by Paul Hunt and Pat Red for an accessory dwelling unit in the basement at 3 Bridle Path Way (Map U06 Lot 67)
• Approval of minutes from January 25, 2022 meeting

Town Council

The Town Council and Finance Committee are holding a budget workshop to review the proposed FY 2023 municipal budget, including department-by-department reviews and the property tax relief program. Public comment is limited to 15 minutes total, with 3 minutes per speaker. No formal votes are expected at this workshop.

• Review of proposed FY 2023 municipal budget
• Department budget reviews: Administration, Assessing/Codes/Planning, Library, Police, Fire, Rescue, Human Services
• Review of Property Tax Relief Program
• Public comment period (15 min total, 3 min per person)
• Upcoming budget schedule: public hearing May 9, budget vote May 16

School Board

The Building Oversight Committee is meeting to review the current status of the project to replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. They will discuss why to proceed with schematic design now, check in with four subcommittees (site location, school concept design, public outreach, fiscal), and take building tours. The committee's goal is to guide the district toward a successful bond referendum vote.

• Update on current project status
• Review of rationale for moving forward with schematic design
• Check-in with subcommittees: Site Location, School Concept Design, Public Outreach, Fiscal
• Building tours scheduled

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to approve minutes, receive a budget update, discuss 2022 goals, and review the master plan. Public comment opportunities are scheduled before and after agenda items.

• Approval of February 17, 2022 draft minutes
• Budget update
• 2022 FWPC goals discussion
• Master plan update

Town Council

The Cape Elizabeth and Scarborough Town Councils will hold a joint workshop to discuss future strategies for Sawyer Road (Cape Elizabeth) and Sawyer Street (Scarborough), including a 1,400-foot section crossing the Scarborough Marsh. The discussion is based on a memo from town staff about the Sawyer Road culvert. No formal decisions will be made; the workshop is for dialogue and guidance.

• Joint workshop on Sawyer Road/Sawyer Street culvert evaluation
• Discussion of 1,400-foot road section crossing Scarborough Marsh
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider referring the review of seven Housing Diversity Study proposals to the Ordinance Committee. The committee would recommend a consultant by April 1, 2022, with council consideration expected at the April 11 meeting. The meeting also includes public comment periods and routine procedural items.

• Referral of Housing Diversity Study RFP proposals to Ordinance Committee
• Seven proposals received for Housing Diversity Study
• Recommendation deadline of April 1, 2022 for consultant selection
• Council to consider recommendation at April 11, 2022 meeting

School Board

The Public Outreach Sub Committee is meeting to review progress and discuss a marketing plan for informing the public about the upcoming June 2022 referendum. The referendum concerns new construction for Pond Cove and the Middle School, while maintaining the High School. The committee will report monthly to the Building Oversight Committee and the School Board.

• Review of outreach efforts to date
• Discussion of marketing plan for referendum
• Referendum on new construction for Pond Cove and Middle School
• Maintenance of High School

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to discuss revisions to existing policies on board member conflict of interest (BCB) and nepotism (BCC), including optional additions related to LD 1632, which allows spouses of board members to fill stipend positions under certain conditions until July 1, 2024. They will also consider new policies on board relationships and communications with staff (BHC) and recruiting/hiring of administrative staff (GCFB) to address legal requirements. The committee aims to reach consensus before moving policies to the full board for readings and approval.

• BCB - Board Member Conflict of Interest and BCC - Nepotism: additional language for statutory requirements and optional LD 1632 provisions
• GBN - Family and Medical Leave: added cross-references GBN-R1 (Federal FMLA) and GBN-R2 (Maine FMLA)
• BHC - Board Relationships and Communications with Staff: new policy recommended by MSMA, required by law
• GCFB - Recruiting and Hiring of Administrative Staff: update to include 'familial status' as protected category under Maine Human Rights Act
• Future policy reviews include hazing, tobacco, naloxone, social media, and many others

Town Council

The Cape Elizabeth Town Council will consider several financial and policy items, including a $144,000 transfer to fund the tax revaluation project, a new liquor license for Tostones Cafe, and a memorandum of understanding with the Cape Community Arena Group. The council will also refer the FY 2023 municipal budget to the Finance Committee and consider extending the remote meetings emergency.

• Transfer $144,000 from Kettle Cove Boat Launch and Library Improvements to Tax Revaluation Project
• Public hearing and vote on new liquor license for Tostones Cafe at 337 Ocean House Road
• Review proposed MOU between Town and Cape Community Arena Group
• Refer FY 2023 municipal budget to Finance Committee for review
• Consider extending limited emergency for remote meetings past March 31, 2022

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee met remotely to organize itself, review its charge, and discuss next steps. Members elected a chair, reviewed work from the Ad Hoc Civil Rights Committee, and considered future workshop topics and student representative updates.

School Board

The Cape Elizabeth School Board is holding a public forum to discuss the building school project. The agenda includes an overview by the Superintendent, a presentation by Colby Co. Engineering and Simons Architects on project history, status, and schedule, and a general Q&A session. The project may go to a November referendum.

• Presentation by Colby Co. Engineering and Simons Architects
• Discussion of renovation vs. new construction
• Potential November referendum on the project
• Explanation of schematic design and construction schedule

School Board

The District Planning Committee, a stakeholder group, is meeting to review current COVID-19 data and discuss changes to the district's mitigation plan. They will specifically determine parameters for making masks optional or required again, and review other measures like distancing and pooled testing. Any recommendations will be considered by the School Board.

• Discuss and determine 'Off Ramp' parameters for making masks optional
• Discuss and determine 'On Ramp' parameters for requiring masks
• Review other mitigation measures: playground cohorting, 3+ foot distancing in cafeteria and classrooms, pooled testing, visitors, in-person conferences
• Case update and review of COVID data for the year by Dr. Record and Dr. Sonti
• Reminder of ventilation upgrades made last year at all 3 schools

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies. They will discuss updates to student representative selection, nondiscrimination and Title IX procedures, and consider new language for board member conflict of interest and nepotism policies. The committee will also review a list of policies needing future development, including hazing, tobacco use, and student discipline.

• Revised student school board representative policy (BBAB) streamlined selection process
• Update nondiscrimination policies (AC, ACAB) to add 'familial status' as protected category
• Consider adding optional language to conflict of interest (BCB) and nepotism (BCC) policies per LD 1632
• Add cross references for Family and Medical Leave (GBN) with new procedures GBN-R1 and GBN-R2
• Review list of 40+ policies needing development, including hazing, tobacco, and student code of conduct

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss the 2022 goals, a master plan update including intent RFPs for Goddard Mansion and Conservation/Pond, signage/QR codes, and Powers Road, as well as a FOAA discussion, FOF update, and budget update. The meeting includes public comment periods for items on and off the agenda.

• Discussion of intent RFP for Goddard Mansion
• Discussion of intent RFP for Conservation/Pond
• Signage/QR codes update by Jon Dienstag
• Powers Road update by Kathy Raftice
• Budget update

School Board

The Cape Elizabeth School Board is holding a workshop to discuss the FY2023 budget, including a presentation on the school nutrition budget and a review of budget questions. They will also discuss the timeline for a building project referendum. The meeting includes public comment.

• Discussion of building project referendum timeline
• School Nutrition FY23 Budget Presentation
• Review of School Board FY23 Budget Questions & DLT Answers

School Board

The Cape Elizabeth School Board's Policy Committee is meeting remotely to continue work on several school policies. They will review updates to policies on student school board representatives, and consider adding 'familial status' as a protected category in nondiscrimination policies. The committee will also discuss a list of policies needing future review.

• Review of BBAB - Student School Board Representative and its guidelines
• Update AC/ACAB/ACAB-R to add 'familial status' as a protected category under Maine Human Rights Act
• Adoption of EEBB - Use of Private Vehicles for School Business, allowing student transport with prior approval
• Discussion of policy adoption procedure (BG/BG-R) after first reading
• List of policies for future review includes nepotism, conflict of interest, naloxone administration, and social media use

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting remotely to discuss its function, review the prior Ad Hoc Civil Rights Committee's work, and brainstorm workshop ideas. The agenda includes public comment periods, a FOAA review, and discussion of student representatives and meeting dates. This is a working session focused on planning and internal operations rather than specific decisions.

• Review of prior Ad Hoc Civil Rights Committee (20 min)
• Ideas for workshops (20 min)
• Committee functioning discussion (20 min)
• Student representatives discussion (10 min)
• Meeting/workshop dates (10 min)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss several ordinance matters, including an update on WIMA, proposed amendments to food truck regulations, and technical amendments. The agenda also includes approval of previous meeting minutes and public comment periods. This is a working session focused on potential ordinance changes, not final votes.

• Food Truck amendments
• Technical Amendments
• WIMA update
• Minutes of January 26, 2022 meeting
• Public comment periods

Conservation Committee

The Cape Elizabeth Conservation Committee will meet remotely to set priorities and discuss Greenbelt implementation and management projects, including Loveitt Woods access, Spurwink Bridge and Boardwalk decking, easement monitoring, and the Greenbelt Gazette. The regular February Planning Board meeting has been cancelled, so no Planning Board review will occur. The meeting includes citizen comments and approval of January 11, 2022 minutes.

• Priority setting for committee work
• Loveitt Woods access project
• Spurwink Bridge and Boardwalk decking update
• Easement monitoring
• Greenbelt Gazette newsletter

School Board

The Cape Elizabeth School Board will hold its regular business meeting on February 8, 2022, at 6:30 p.m. in the Town Hall Council Chambers. The board will consider several action items, including a resolution regarding a School Revolving Renovation Loan, approval of a Model United Nations field trip, the 2022-2023 Program of Studies, updates to a job description, and second readings of two policies. They will also receive presentations on music students, a recent burst pipe incident at the high school, and Extended Learning Opportunities, along with reports from the superintendent on COVID, enrollment, and building projects.

• Resolution regarding School Revolving Renovation Loan (Exhibit A)
• Approval of CEHS Model UN Dartmouth College conference field trip (April 8-10, 2022)
• Approval of CEHS Program of Studies for 2022-2023
• Updates to Confidential Secretary Job Description
• Second readings of policies EEBB (Use of Private Vehicles) and BG (School Board Policies)

School Board

The Building Oversight Committee is meeting to guide the district toward a June 2022 bond referendum that would replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. The agenda includes reviewing previous committee work, discussing project details with Colby Company and Simons Architects, and considering the timing of the referendum.

• Bond referendum targeting June 2022 for school replacement and renovation
• Replacement of Pond Cove Elementary School and Cape Elizabeth Middle School
• Renovation of Cape Elizabeth High School
• Review of project by Colby Company and Simons Architects
• Discussion of referendum timing

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss the Cape Community Arena Group proposal, including a development rights agreement and business plan, with a potential vote on February 14. They will also discuss the town's mask mandate, review the lack of proposals for the Housing Diversity Study RFP, continue setting 2022 goals, and enter executive session to evaluate the town manager. No formal decisions are expected at this workshop except procedural motions.

• Cape Community Arena Group proposal with attached MOU dated 02/03/2022
• Discussion of mask mandate in town buildings and schools
• Housing Diversity Study RFP received no proposals by 1/7/2022
• Continued discussion of 2022 Town Council goals
• Executive session for annual town manager evaluation

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting virtually to finalize recommendations for the Bottle Donations Program, review 2021 goals and set 2022 goals, and receive updates on the Recycling Center. The agenda also includes routine items like approving December meeting minutes and appointing the committee chair for 2022. Public comment is limited to three minutes per person.

• Finalize Bottle Donations Program recommendations
• Review 2021 committee goals and develop 2022 goals
• Appoint committee chair for 2022
• Approve December 2, 2021 draft meeting minutes
• Recycling Center update

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on solar projects, EV chargers, and school buildings, and to consider how the committee engages with the town. The agenda includes welcoming new members and approving previous minutes. Public comment is allowed at the start and end of the meeting.

• Solar projects status updates
• EV charger status update
• School building status update
• Energy Committee engagement with Town
• Welcome new Energy Committee members

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session under Maine law to evaluate officials, appointees, or employees. The agenda also includes a motion to adjourn. No other substantive items are listed.

• Executive session pursuant to 1 M.R.S.A. §405 (6)(A) for evaluation of officials/appointees/employees
• Motion to adjourn

Planning Board

The Cape Elizabeth Planning Board will hold a remote workshop to discuss the renewal of the site plan approval for the Wentworth Lodge special event facility at 10 Winters Lane, and to receive a status update on board logistics, committee work, and training. Public comment is by written submission only.

• Discussion of renewal of site plan approval for Wentworth Lodge special event facility at 10 Winters Lane (R8-1)
• Planning Board status update on meeting logistics, related committees, and training

School Board

The District Planning Committee, a stakeholder group, will review current COVID-19 case data and mitigation strategies for Cape Elizabeth schools. They will discuss adopting the new CDC 5-day quarantine protocol, the status of pooled testing, and potential changes to field trip and other measures. The committee will provide recommendations to the School Board for consideration.

• Adoption of 5-day quarantine for positive cases and close contacts (was 10 days)
• End of formal contact tracing; shift to internal cohort monitoring
• Pooled testing participation at 1,446 students and staff
• Discussion of allowing indoor field trips for grades with majority 12+ students
• Review of winter activities protocols and return-to-activity for positive cases

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting remotely to discuss routine business including approval of minutes, reports, and a strategic planning update. The agenda also includes a policy review and new business, with two public comment periods. No major decisions or financial items are listed.

• Approval of minutes from December 16, 2021 meeting
• Director's Report
• Strategic Planning Update
• Policy Review
• Public comment periods (15 minutes each)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting remotely to discuss and potentially amend regulations related to food trucks, along with technical amendments to existing ordinances. The agenda includes approval of prior meeting minutes and public comment periods. The meeting is conducted under the town's remote participation policy due to the ongoing limited emergency.

• Food Truck amendments
• Technical Amendments
• Approval of January 12, 2022 meeting minutes
• Public comment periods

School Board

The Cape Elizabeth School Board is holding a workshop to continue the District Leadership Team's presentation of the FY23 budget. Public comments on agenda items are permitted at the start. This is a working session focused on budget discussion.

• Public comments on agenda items
• District Leadership Team presentation of FY23 budget (continued)

School Board

The Cape Elizabeth School Board is holding a workshop and special business meeting. They will enter executive session for a personnel matter, then consider approving the FY23 budget goals, followed by a presentation from the District Leadership Team on the FY23 budget.

• Executive session for personnel item
• Approval of School Board Budget Goals FY23
• District Leadership Team presentation of FY23 Budget

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet via Zoom to consider a request by Mitchell & Associates, on behalf of property owner Janet Igel, to reconstruct a nonconforming structure within 75 feet of the ocean at 11 Tides Edge Road (Map U8 Lot 16), citing Section 19-4-4.B.3 of the Zoning Ordinance. The board will also elect a Chair and Secretary for a one-year term and discuss the 2022 meeting schedule. The agenda includes approval of the December 8, 2021 minutes and no old business.

• Request to reconstruct nonconforming structure within 75 feet of ocean at 11 Tides Edge Road, Map U8 Lot 16
• Election of Chair and Secretary for one-year term
• Discussion of 2022 meeting schedule
• Approval of December 8, 2021 minutes

Fort Williams Park Committee

The Fort Williams Park Committee will meet via Zoom to discuss updates on the master plan, including Goddard Mansion, signage/QR codes, conservation/pond, and Powers Road. They will also consider regular use requests for 2022 events, review the Friends of Fort Williams update, discuss the budget, and vote for the 2022 chair.

• Master Plan Update: Goddard Mansion, Signage/QR Codes, Conservation/Pond, Powers Road
• Regular Use Requests: Cape Elizabeth Little League (opening 3/19/22), Walk to Cure Arthritis (5/28/22), CEHS Graduation (6/12/22), Family Fun Day (6/18/22), Making Strides against Cancer Walk (10/16/22)
• FW Update and Budget Discussion
• 2022 Chair Vote

Town Council

This is a joint workshop between the Cape Elizabeth Town Council and School Board to preliminarily discuss budget-related topics, such as capital improvement projects and staffing, ahead of the FY 2023 budget review process. No formal decisions will be made; the meeting is for dialogue and guidance. Public comment is limited to 15 minutes total, with 3 minutes per person.

• Discussion of capital improvement projects
• Discussion of staffing-related items
• Public comment opportunity (15 minutes total, 3 minutes per person)

School Board

The Cape Elizabeth School Board is holding a workshop to review progress on the building project and consider next steps. They will also prepare for a joint workshop with the Town Council. The agenda is brief and focused on these two items.

• Review progress on the building project
• Consider next steps for the building project
• Prepare for SB/TC joint workshop

Planning Board

The Cape Elizabeth Planning Board will hold a public hearing on amendments to the previously approved Maxwell Woods subdivision on Aster Lane, proposed by FitzPatrick Associates, to add plantings to the open space buffer. The board will also approve minutes from December 21, 2021, and elect officers.

• Public hearing on Maxwell Woods buffer amendments (Aster Lane, U29-64-2)
• Request to add plantings to open space buffer per Sec. 16-2-5
• Approval of December 21, 2021 meeting minutes
• Election of officers

Community Services Committee

The Community Services Committee is meeting to approve minutes from November 2021, review correspondence, and receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams. The agenda is largely procedural, with no specific decisions or proposals listed.

• Approval of minutes from November 10, 2021 meeting
• Update on CECS (Cape Elizabeth Community Services)
• Update on Fort Williams

School Board

The Cape Elizabeth School Board Public Outreach Sub Committee is meeting to discuss public education efforts and materials for the upcoming June 2022 referendum on new construction for Pond Cove and the Middle School. Agenda topics include updates on video production, a landing page, newspaper ads, forums, neighborhood contacts, and finalizing a "10 Reasons" document.

• Video production update from Sam Whitney
• Landing page update from Cindy and Nicole
• Courier update and decision on the next few ads led by Heather
• Forum update
• Neighborhood contacts update from Tim

Conservation Committee

The Cape Elizabeth Conservation Committee meets remotely to elect a chair for the year, review the draft FY 2023 budget, and discuss greenbelt management projects including signage, Spurwink Bridge decking, and easement monitoring. The committee will also review the upcoming Planning Board agenda and handle routine items like minutes and meeting logistics.

• Election of chair and informal vice chair for the year
• Draft FY 2023 budget review
• Greenbelt signage at Cape Nordic and system-wide
• Spurwink Bridge and Boardwalk decking update
• Planning Board meeting agenda for January 18, 2022

School Board

The Cape Elizabeth School Board will hold its regular business meeting on January 11, 2022, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving an update to COVID-19 mitigation measures, moving March 23rd to a half-day at Cape Elizabeth High School for SAT testing, and will conduct second readings of several policies. The meeting also includes reports from administrators and a possible executive session for a personnel item.

• Consideration to approve update to COVID-19 mitigation measures
• Consideration to approve moving March 23rd to half-day at CEHS for SAT testing
• Second Reading: Policy GBGB – Workplace Bullying
• Second Reading: Policy IHBAC – Child Find
• Second Reading: Policy IJOA – Field Trips and Other Student Travel

School Board

The District Planning Committee, a stakeholder group, is meeting to review COVID-19 data and mitigation strategies for Cape Elizabeth schools. They will discuss updates to state protocols, including shorter quarantine periods, and consider changes such as allowing indoor field trips under certain conditions. The committee will provide recommendations to the School Board for any changes to the district's COVID-19 mitigation plan.

• Review of MDOE SOP updates: contact tracing no longer required on buses or outdoors, quarantine reduced from 10 to 5 days
• Vaccination rates: 95% for students 12+, 97% for staff
• Pooled testing now has 1,430 participants
• Discussion of allowing indoor field trips for grades with mostly 12+ students, subject to conditions
• Potential student booster clinic and winter activity protocols

School Board

The Building Oversight Committee is guiding plans for a June 2022 referendum bond to replace Pond Cove Elementary School and Cape Elizabeth Middle School and renovate Cape Elizabeth High School. At this meeting, the committee will review subcommittee progress on site location, school concept design, fiscal impact, and public outreach, and consider updated student enrollment projections to determine the appropriate school size.

• Target bond referendum in June 2022 for school replacement and renovation
• Review of updated NESDEC enrollment projections for 'right sizing' schools
• Subcommittees established for site location, school concept design, public outreach, and fiscal analysis
• Consideration of including pre-K in school design
• Fiscal subcommittee to examine bond market, bond rating, and tax implications

School Board

The Cape Elizabeth School Board Policy Committee is meeting to discuss and potentially adopt several policies, including a workplace bullying policy required by state law, a child find policy for special services, and a field trip policy. They will also review a policy on using private vehicles for school business and discuss guidelines for student school board representatives. The agenda includes many other policies listed for future review.

• GBGB - Workplace Bullying policy adoption (required by PL 471)
• IHBAC - Child Find policy for identifying children needing special services (ages 5-22)
• IJOA - Field Trips and Other Student Travel policy (code change from IHOA)
• EEBB - Use of Private Vehicles for School Business policy review
• BBAB - Student School Board Representative policy and guidelines review

Planning Board

The Cape Elizabeth Planning Board is holding a remote workshop to discuss design changes for the Carr Woods development, an 18-unit condominium and single-family home lot proposed near 10 Deep Brook Road. The board will also review Freedom of Access requirements, discuss nominations for Chair and Vice-Chair, and cover 2022 meeting logistics. Public comment is by written submission only.

• Carr Woods: 18-unit condominium and 1 single-family home lot at 10 Deep Brook Road (U6-91,91A,92,94A,95)
• Annual FOAA review of board member responsibilities
• Discussion of nominations for Planning Board Chair and Vice-Chair for 2022
• 2022 meeting schedule, logistics, committee work, and training