Cape Elizabeth public meetings in 2023

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and vote on its final report, which likely includes recommendations on housing diversity in Cape Elizabeth. The committee will also review correspondence on affordable housing and other related topics. Public comment is scheduled.

• Vote on HDSC Final Report
• Discussion of Mary Ann Lynch email on Affordable Housing
• Review of updated draft of Gull Crest email
• Review of survey question email from November

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including roll call, public comment, and approval of minutes. The main agenda items are an update on the town's Climate Action Planning and a discussion of a proposed resolution from Third Act. The meeting is open to the public with structured participation rules.

• Cape Elizabeth Climate Action Planning Update
• Discussion of proposed resolution from Third Act
• Approval of minutes from previous meeting
• Next meeting scheduled for January 18, 2024 at 7 PM in Jordan Conference Room

Town Council

The Cape Elizabeth School Building Advisory Committee's Communications Subcommittee is meeting to review its communications plan, including website updates, postcard mailings, flyers, press releases, and newsletters. They will also plan the public forum scheduled for February 1, 2024, to gather feedback on options. The agenda is largely procedural, focusing on updates and next steps.

• Review of communications plan and assigned tasks
• Planning for February 1, 2024 public forum
• Discussion of website updates, postcard mailing, flyers/posters, press release, newsletter

Fort Williams Park Committee

The Fort Williams Park Committee will hold a meeting to elect a new chair for 2024 and review park updates. The committee will also discuss the FY25 budget and receive updates on requests for proposals regarding pickleball, tennis courts, the pond, and food vendors.

• Vote for 2024 Committee Chair
• Discussion of FY25 budget
• Update on RFPs for pickleball, tennis courts, pond, and food vendors
• Rotary Fireworks request

Planning Board

The Cape Elizabeth Planning Board will consider a site plan change of use request from Yucheng Wang for unit #8 in the Pond Cove Shopping Center at 327 Ocean House Rd, seeking to change from village retail to a restaurant. The board will also vote on approving the November 21, 2023 meeting minutes and take public comment.

• Site plan change of use from village retail to restaurant for unit #8, Pond Cove Shopping Center, 327 Ocean House Rd (U21-3B), Sec. 19-9
• Public hearing on the change of use application
• Approval of minutes from November 21, 2023 meeting

School Board

The Cape Elizabeth School Board is holding a special business meeting with two agenda items: approving Ashley Damboise as Pond Cove Elementary RTI Math Intervention Teacher, and adjourning. The meeting is primarily a personnel action with no other substantive discussion items.

• Approve Ashley Damboise as Pond Cove Elementary RTI Math Intervention Teacher
• Consideration to adjourn

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee will meet to adopt minutes, discuss goals for 2024, and receive reports from subcommittees. They will also discuss a partnership with Cape Arena for an inclusive skate class. Public comment periods are scheduled.

• Discussion of 2024 goals
• Subcommittee reports
• Cape Arena Partnership: Inclusive Skate class

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss financial aspects of a potential school building project. Agenda items include updates on a meeting with financial advisor Joe Cuetara, the Capital Improvement Plan (CIP) for municipal and school projects, research on other school projects, and hypothetical proformas. The meeting is open to the public with a public comment period.

• Update on meeting with Joe Cuetara of Moors and Cabot
• Update on Capital Improvement Plan (CIP) for municipal and school projects
• Research on other school projects
• Discussion of natural gas, government grants, and green power options
• Review of hypothetical proformas

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting with two agenda items: a training session on the Freedom of Access Act (FOAA), bias, and conflicts of interest, led by Ann Freeman of Bernstein Shur; and a discussion of 2024 Town Council goals. No formal decisions will be made, as workshop meetings are for dialogue only.

• FOAA/bias/conflicts of interest training with Ann Freeman of Bernstein Shur
• Discussion of 2024 Town Council goals
• Public comment limited to 15 minutes total, 3 minutes per person

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss a climate change resolution request and review Greenbelt implementation and management projects, including a machine-built trail RFP and budget. They will also review the upcoming Planning Board agenda, noting no items require their review. The meeting includes citizen comments and approval of previous minutes.

• Climate change resolution request
• Machine built trail RFP
• Greenbelt budget discussion
• Greenbelt Gazette update
• Planning Board review (no items requiring Conservation Committee review)

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting to elect a new chair and make committee appointments for 2024. They will also vote on several operational items, including a liquor license renewal, grant applications, and reallocation of funds for park projects. Public comment is limited to 15 minutes with 3 minutes per person.

• Election of Timothy S. Reiniger as Town Council Chair for 2024
• Renewal liquor license for Tacos Y Tequila at 517 Ocean House Road
• Accept $1,590,000 MNRCP grant for Sawyer Road/Street culvert removal
• Reallocate $50,000 and $70,500 for Fort Williams Park stairway projects
• Reallocate $88,000 for Fort Williams Park pickleball courts

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee is meeting to draft a goal for 2024 to present to the full committee. The agenda is minimal, with no other substantive items listed.

• Draft 2024 goal for presentation to full committee

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve minutes, receive the director's report, and discuss strategic planning. The agenda is largely procedural, with public comment periods and appreciation for departing members.

• Approval of minutes from June 15 meeting
• Director's report
• Strategic planning discussion
• Public comment periods (15 minutes each)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, discuss selecting a new committee chair, plan outreach and social media efforts, and receive an update on the Recycling Center. Public comment is allowed on agenda and non-agenda items.

• Approval of November 2, 2023 draft meeting minutes
• Discussion on new committee chair selection
• Outreach, communications, and social media planning
• Recycling Center update

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review its website and communications plan, plan a public forum, and clarify upcoming tasks. This is a working meeting focused on outreach and logistics, not on final decisions about the school building project.

• Review of SBAC website led by Bob Noyed of CESO
• Review of communications plan including messaging, target dates, and posting locations
• Planning of next public forum
• Storing of SBAC materials led by Cindy Voltz
• Clarification of upcoming tasks and responsibilities

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three separate requests to enlarge residential structures under Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve minutes from its October 24, 2023 meeting. No old business is scheduled.

• Request by James McAuliffe to enlarge house at 8 Hermit Thrush Road (Map U04 Lot 143)
• Request by Phil Adams & Wendel Bruss to enlarge house at 4 Lindenwood Road (Map U04 Lot 161)
• Request by David Lawser to reconstruct and expand front porch at 19 Orchard Road (Map U21 Lot 125), tabled from 10/25/22 meeting

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and finalize its report, covering topics like inclusionary zoning, accessory dwelling units (ADUs), incentives for affordable housing conversion, housing typologies, and specific sites including Davis Woods, Gull Crest, and Town Hall. They will also consider production goal numbers. The meeting is a working session to refine the report before it is presented.

• Discussion of inclusionary zoning and ADU policies
• Incentives to convert existing housing to affordable housing
• Review of housing typologies and specific sites: Davis Woods, Gull Crest, Town Hall
• Setting production goal numbers for housing
• Public comment opportunities at start and end of meeting

Town Council

The Communications Subcommittee of the School Building Advisory Committee is meeting to review and develop a communications master plan for the school building project. They will discuss key messages, outreach and feedback tools, and assign responsibilities. The meeting is focused on planning and coordination, with no final decisions expected.

• Review of Communications Masterplan directed by CESO
• Discussion of outreach tools: website, social media, emails
• Discussion of feedback tools: questions, point of contact
• Consolidation of project data and information
• Assignment of communications support activities

Town Council

The Cape Elizabeth School Building Advisory Committee is holding its second community forum to discuss the school building project. The agenda includes a project overview, a review of existing conditions and school needs, and an interactive exercise to craft a design statement. This is a discussion and public input session, not a final decision-making meeting.

• Community forum on school building project
• Review of existing conditions and school needs
• Interactive exercise on crafting the design statement

Town Council

This is a routine meeting of the School Building Advisory Committee Finance Subcommittee. The agenda includes welcoming, approving minutes from the previous meeting, updates on assigned items, identifying next steps and new activities, and public comment. No specific decisions or proposals are listed.

• Approval of minutes from November 9 meeting
• Updates on committee member assigned items
• Identification of new activities and assignment of dates

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss routine business, including debriefing the Human Library event, receiving updates on Community Heart & Soul, and reviewing a Google Form survey for department heads. The committee will also begin goal setting for 2024. Public comment is limited to 15 minutes per agenda item.

• Human Library debrief
• Community Heart & Soul update
• Department Heads Google Form Survey
• Goal Setting for 2024 – beginning discussion

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and revise several school policies, including liability coverage for staff transporting students in private vehicles, graduation requirements, and visitor safety. They will also consider developing a new policy on public communication and information. The committee aims to reach consensus before moving policies to the full board for approval.

• EEBB - Use of Private Vehicles for School Business: liability coverage changes per legal counsel
• JJH & IKF - Interrupted Study & Graduation Requirements: transcript and GPA impact review
• KI - Visitors to Schools: recommended additions for safety and privacy
• JJIG - Evaluation of Coaches: changes to align with current practices
• KDA - Public Information Program: possible new policy development

Town Council

The Town Council is conducting interviews for appointments to various town committees, including the Thomas Memorial Library, Recycling, Community Services, Fort Williams Park, Energy, Diversity Equity and Inclusion, and Personnel Appeals Board committees. The agenda lists the schedule of interviews for November 8 and November 28, 2023, with some applications withdrawn.

• Interviews for Thomas Memorial Library Committee candidates
• Interviews for Fort Williams Park Committee candidates
• Interviews for Recycling Committee candidates
• Interviews for Diversity, Equity and Inclusion Committee candidates
• Two applications withdrawn on 11/8/2023

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss its final report, covering topics such as inclusionary zoning, accessory dwelling units, financial tools for housing diversity, and specific sites like Davis Woods and Gull Crest. The committee will also review minutes from previous meetings and consider an email on tax policy and housing. This is a working session to finalize recommendations.

• Discussion of HDSC Final Report including 1933 Building, Inclusionary Zoning, ADU, Financial Tools for Housing Diversity, Demographics, Incentives to Convert to Affordable Housing, Housing Typologies, Davis Woods, Gull Crest Site
• Review of minutes from October 30 and November 6, 2023 meetings
• Report and correspondence: Tom Murley email on tax policy and housing
• Public comment opportunities at beginning and end of meeting

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review bids for a pickleball request for proposals (RFP), hear updates from the Friends of Fort Williams and the Fort Williams Park manager, and consider public comment. The meeting includes approval of the previous month's minutes and opportunities for public input on both agenda and non-agenda items.

• Review of pickleball RFP bids
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams update by Kathy Raftice
• Approval of October 19, 2023 draft minutes

School Board

The Cape Elizabeth School Board will consider adopting its 2023-2024 goals, which cover budget, instruction, staff, communication, facilities, and board effectiveness. The board will also vote on policies regarding school board meetings, medical cannabis in schools, and concussion management, and hold first readings of three other policies. Reports will be given on facilities, fall assessments, and enrollment.

• Adopt 2023-2024 School Board Goals
• Approve Policy BE - School Board Meetings
• Approve Policy JLCDA - Medical Cannabis in Schools
• Approve Policy JJIF - Management of Concussions and Other Head Injuries
• First reading: Policies EEBB, ADA, KDB

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on proposed zoning amendments related to LD 2003, consider dismissing a lawsuit against The Lumbery, and discuss home business and project submission amendments. They will also acknowledge voter approval of a residential pesticide use ordinance and approve carrying forward $358,042 from FY 2023 to FY 2024.

• Public hearing and vote on LD 2003 zoning amendments
• Request to dismiss lawsuit against The Lumbery
• Proposed home business amendments set for public hearing or workshop
• Adoption of voter-approved Residential Pesticide Use Ordinance (effective Nov 17, 2023)
• Carry forward of $358,042 from FY 2023 to FY 2024

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to review project activities, make additions or changes, and assign timelines. They will also review a guidance and considerations document for the architect based on the previous meeting's discussion. The agenda includes public comment and adjournment.

• Review project activities and assign timelines
• Review architect guidance document from 11/2 discussion
• Public comment period

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a site plan amendment for the Pond Cove Shopping Center at 327 Ocean House Rd, Suite 8, to change the use from village retail to restaurant. The board will also discuss logistics such as meeting schedules, related committees, and training. Public comment is not available at the workshop, but written comments can be submitted to the Town Planner.

• Site plan amendment for change of use from village retail to restaurant at 327 Ocean House Rd, Suite 8
• Discussion of Planning Board logistics including meeting schedule and training

Town Council

The Cape Elizabeth Town Council's Appointments Committee is conducting interviews for town appointments on November 8 and November 28. The agenda lists candidates with scheduled interview times; one candidate withdrew and one interview was tentatively rescheduled. This is a procedural meeting focused on filling positions, with no policy decisions or public hearings listed.

• Interviews scheduled for 20+ candidates on Nov 8 and Nov 28
• Kevin St. Jarre withdrew from consideration on 11/8/2023
• Kirsten Goethert's Nov 8 interview tentatively rescheduled to 11/28
• Amanda Leen's interview moved to 11/28 pending confirmation

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review survey results from ReconMR and discuss its final report, covering topics like town-owned land, inclusionary zoning, and financial tools. The committee will also receive staff updates and public comments. This is a working session to refine recommendations, not a final decision-making meeting.

• Presentation of Housing Diversity Survey Results by ReconMR
• Discussion of Town Farm and 1933 Building as potential housing sites
• Inclusionary zoning and incentives to convert to affordable housing
• Financial tools for housing diversity draft
• Accessory dwelling units (ADUs) and housing typologies

Town Council

The School Building Advisory Committee is meeting to review the owner's representative project status, including visioning sessions and data collection, and to hear updates from the finance and communications subcommittees. They will also discuss committee norms and protocols. This is a working meeting with public comment periods, not a final decision-making session.

• Owner's representative project status report on accomplishments, visioning, data collection, and education programming
• Finance subcommittee update on role and current focus
• Communications subcommittee update on November 16 public forum
• Discussion on committee member presentation guidelines and norms, including right-to-know/freedom of access protocol

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review applications for the Bottle Donations Program, discuss outreach and communications, and receive updates on the Recycling Center. The agenda also includes public comment periods and approval of previous meeting minutes.

• Review of Bottle Donations Program applications
• Discussion of outreach, communications, and social media
• Recycling Center update
• Approval of October 5, 2023 draft meeting minutes

Town Council

The Finance Subcommittee of the School Building Advisory Committee is meeting to discuss its role, budget parameters for upcoming feasibility work, and how the larger Cape Elizabeth capital picture fits with their efforts. They will also work on developing a comprehensive capital investment plan and set future meeting dates. Public comment is included.

• Discussion of budget parameters for feasibility work
• Review of larger Cape Elizabeth capital picture
• Developing a comprehensive capital investment plan
• Setting ongoing meetings and agenda items

Town Council

The Town Council will hold a workshop to discuss proposed amendments to LD 2003, drafted by the Ordinance Committee. A public hearing and vote on the amendments are scheduled for November 13. No formal decisions will be made at this workshop.

• Discussion of proposed LD 2003 amendments
• Public comment limited to 15 minutes, 3 minutes per person
• Public hearing and vote scheduled for November 13
• Attachments include Town Manager memo on fiscal impacts and Councilor Reiniger's amendment proposal

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review a proposed amendment to the Conservation Ordinance regarding events. The agenda also includes approval of previous meeting minutes and public comment periods. Future topics include parking regulations and outdoor storage/display amendments.

• Conservation Ordinance Events amendment
• Minutes of October 25, 2023 meeting
• Public comment periods
• Pending: Parking regulations
• Pending: Outdoor storage and display amendments

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider a proposed adjustment to the 2023-2024 school year calendar, as recommended by Superintendent Record, due to canceled parent-teacher conferences on October 26-27, 2023. The board will also vote on adjournment. Public comment is scheduled.

• Consideration of calendar adjustment due to canceled parent-teacher conferences on 10/26/23 and 10/27/23
• Recommendation by Superintendent Record
• Public comment period
• Vote on motion to adjourn

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to plan the agenda for its November 2 meeting. The agenda includes a welcome, discussion of the upcoming meeting's agenda, and adjournment. This is a procedural planning session.

• Planning meeting for the November 2 SBAC agenda

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss survey insights, budget parameters for feasibility work, and how the larger Cape Elizabeth capital picture fits with their work. They will also set ongoing meetings and agenda items. This is a working session, not a final decision-making meeting.

• Discussion of insights from surveys
• Discussion of budget parameters for feasibility work
• How the larger CE capital picture fits with the subcommittee's work
• Setting ongoing meetings and agenda items

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss LD 2003 amendments and hear public comment. The agenda also lists pending items for future consideration, including a Conservation Events Amendment, parking regulations, and outdoor storage and display amendments. The meeting includes two public comment periods.

• Discussion of LD 2003 amendments
• Pending: Conservation Events Amendment
• Pending: Parking regulations
• Pending: Outdoor storage and display amendments
• Approval of September 19, 2023 meeting minutes

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by Elizabeth and Kyle Kirby, owners of 20 Surf Road (Map U05 Lot 60), to enlarge their garage under Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve minutes from the September 26, 2023 meeting. No other business is listed.

• Public hearing on garage enlargement at 20 Surf Road (Map U05 Lot 60)
• Approve minutes from September 26, 2023

Riverside Cemetery Committee

The Riverside Cemetery Committee will meet to consider a buyback request from Lee and Maureen Humiston for a full-size lot in Section JJ Lot #100, which they purchased for a full burial and cremation but now need two full-size lots. The committee will also approve minutes from August 10, 2023, and note a vacancy due to April Powell's move out of town.

• Buyback request: Lee & Maureen Humiston, Section JJ Lot #100
• Approval of minutes from August 10, 2023
• Vacancy: April Powell term expires 12/31/2023

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss community survey results, review roles and next steps with Harriman Architects, and plan a November public forum. The agenda includes routine items like minutes approval and public comment, but the main work is advancing the school building project.

• Discussion and analysis of community survey results
• Discussion with Harriman Architects on anticipated next steps
• Discussion on maintaining SBAC engagement in design work
• Plan for November public forum

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business: roll call, public comment, and approval of prior minutes. The main agenda items are updates on Climate Action Planning, solar initiatives, and electric vehicles (EV), followed by scheduling the next meeting. This is a working session with no votes on specific proposals listed.

• Updates on Climate Action Planning
• Updates on Solar initiatives
• Updates on Electric Vehicles (EV)
• Next meeting scheduled for November 16, 2023 at 7 PM in Jordan Conference Room

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting, with updates from Gorrill Palmer and the Friends of Fort Williams, plus subcommittee reports. The committee will also approve the September 21 draft minutes and take public comment on both agenda and non-agenda items.

• Gorrill Palmer update by Will Haskell and Bob Malley
• Approval of September 21, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Subcommittee updates
• Public comment periods for agenda and non-agenda items

Planning Board

The Cape Elizabeth Planning Board will hold public hearings and reviews on several items, including a private accessway permit for a vacant lot on Sunnybank Road and final subdivision review for the 16-unit Carr Woods condominium project on Deep Brook Drive. The board will also hold public hearings on proposed amendments to submission deadlines and digital submission requirements, as well as home business ordinance changes. The meeting includes approval of prior minutes and a public comment period.

• Private Accessway Permit for vacant lot at 14 Sunnybank Rd (U41-19)
• Final subdivision review and Resource Protection Permit for Carr Woods, 16 condos + 1 single-family home on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Public hearing on Project Submission amendments (deadlines, digital submission, Sec. 19-10-3 and 16-3-6(c))
• Public hearing on Home Business Amendments (Sec. 19-10-3)

Town Council Ordinance Committee

The Town Council Ordinance Committee is holding a public information forum to explain a proposed ordinance that would allow accessory dwelling units, as required by Maine state law LD 2003. The forum is for residents to ask questions and clarify details, not to debate pros and cons. The Town Council is expected to vote on the ordinance in November.

• Proposed ordinance to comply with LD 2003 requiring accessory dwelling units by January 1, 2024
• Forum facilitated by Craig Freshley of Good Group Decisions
• Communications services provided by Tom Bell of GPCOG
• Ordinance developed over 8 committee meetings, 3 council meetings, 2 workshops, and 2 public hearings
• Town Council vote expected in November

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss updates on the Human Library project and Community Heart & Soul initiative, review a survey for department heads, and hear reports on online DEI training modules. Public comment periods are scheduled.

• Human Library update and plans
• Community Heart & Soul update
• Department Heads Google Form Survey
• Online DEI training modules – reports and recommendations

Town Council

The Cape Elizabeth Town Council will vote on several items, including hiring Harriman as the architectural design team for the school project and CESO Communications as its communication consultant, both recommended by the School Building Advisory Committee. They will also consider adopting General Assistance maximums for 2023-2024, proposed zoning amendments on outdoor storage and display, and a request from the Cape Arena Group for the town to assume ice arena electricity costs. The council will also discuss LD 2003 housing amendments and schedule a public hearing for November 13.

• Vote to contract with Harriman as architectural design team for school project
• Vote to contract with CESO Communications as communication consultant for school project
• Public hearing and adoption of General Assistance maximums for Oct 1, 2023 - Sep 30, 2024
• Proposed zoning ordinance amendments on outdoor storage and display (related to Lumbery settlement)
• Request from Cape Arena Group for town to assume electricity charges for community ice arena

School Board

The Cape Elizabeth School Board is holding its regular business meeting on October 10, 2023. The board will vote on approving Harriman as the architectural design team and a communications consultant, both endorsed by the School Building Advisory Committee. It will also consider policies for second reading and review first reading policies on topics like medical marijuana in schools and graduation requirements. Reports from the superintendent, business manager, and committees will be presented.

• Vote to approve Harriman as architectural design team
• Vote to approve communications consultant (name blank in agenda)
• Second reading of policies BEDH, BBAA, JLCA, JLCB, JLCC, JLCE, JLCD, BDE-R
• First reading of policies BE, JLCDA (medical marijuana), JJIF (concussions), JJH, IKF (graduation requirements)
• Reports on enrollment numbers and SBAC

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including a machine-built trail RFP, a greenbelt map update, and priority project status. They will also review minutes from September 12 and take citizen comments. No Planning Board items require review at this meeting.

• Machine built trail RFP discussion
• Greenbelt Map update
• Priority projects status update
• Greenbelt Gazette discussion
• No Planning Board review items for October 17

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, hear public comment, and discuss outreach, communications, and social media efforts. They will also receive an update on the Recycling Center and address other business. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of September 7, 2023 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

Town Council

The School Building Advisory Committee is meeting to discuss the school building project, including a status report from the owner's representative, analysis of voter survey results, and updates from the communications subcommittee. The committee will consider actions regarding a communications consultant and planning for an architecture firm public forum. An education plan update will be provided by Dr. Record.

• Owner's representative project status report
• Analysis of voter survey results
• Action on communications consultant
• Planning for Architecture Firm Public Forum
• Education plan update by Dr. Record

Town Council

The Town Council and School Board will hold a joint workshop to discuss the ongoing work of the School Building Advisory Committee (SBAC), including the committee's unanimous selection of architect Harriman and a communications consultant. Both boards are expected to vote on these recommendations at their respective October meetings. Public comment is limited to 15 minutes, with 3 minutes per person.

• Review of SBAC's unanimous architect selection of Harriman
• Review of SBAC's selection of the communication consultant
• Introduction of the Owner's Representative and discussion of their role
• Discussion of survey impressions from the Town Council and School Board
• Recommended next steps for both boards

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review a proposal from potential communications consulting firm CESO and decide whether to endorse bringing CESO forward to the full SBAC, School Board, and Town Council for approval. They will also plan an architectural firm public forum. The meeting includes public comment.

• Review updated proposal from CESO
• Decide on endorsing CESO as SBAC communications consultant
• Plan Architectural Firm Public Forum

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed lot line adjustment between properties at 12 Littlejohn Rd and 3 Robinhood Rd, which requires a subdivision amendment. They will also review amendments to project submission deadlines and digital submission requirements, as well as home business amendments referred by the Town Council. The board will discuss logistics, meeting schedules, and training. Public comment is not available at this workshop; written comments are encouraged.

• Lot line change between 12 Littlejohn Rd (U6-47) and 3 Robinhood Rd (U6-116) requiring subdivision amendment
• Project submission amendments: update deadlines and digital submission
• Home business amendments referred by Town Council
• Planning Board logistics: meeting schedule, training, committee work

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Human Library Planning Committee is meeting to discuss volunteer roles and the organization plan for the Human Library Event scheduled for October 14, 2023. The agenda includes only these planning discussions and standard procedural items.

• Discuss volunteer roles for Human Library Event on October 14, 2023
• Discuss organization plan for Human Library Event on October 14, 2023

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider two items: approving a lease financing agreement for LED lighting projects at Pond Cove Elementary School and Cape Elizabeth Middle School, and approving a high school physical education class field trip to The Forks, Maine for whitewater rafting and outdoor activities on October 1-2, 2023. The meeting also includes a motion to adjourn.

• Lease financing for LED lighting at Pond Cove Elementary School and Cape Elizabeth Middle School
• Field trip to The Forks, Maine for whitewater rafting, team-building, camping, and outdoor skills on Oct. 1-2, 2023

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two requests to enlarge residential structures. The board will also vote to approve minutes from its August 22, 2023 meeting. No other business is listed.

• Request by Chris & Amy Gamble to enlarge house at 10 Woodland Road (Map U1 Lot 12) under Section 19-4-3.B.4
• Request by Frank & Lynn Morang to reconstruct and expand garage at 17 Kettle Cove Road (Map U16 Lot 33A) under Sections 19-4-3.B.3 & B.4
• Approval of minutes from August 22, 2023

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including approving minutes and hearing public comment. The main agenda items are a presentation on climate planning via GPCOG and an update on electric vehicle and solar initiatives. The meeting is largely procedural, with no major decisions or votes listed.

• GPCOG climate planning presentation via Zoom
• EV/Solar update
• Approval of previous meeting minutes
• Public comment periods

Town Council

The Cape Elizabeth School Building Advisory Committee (SBAC) is reviewing results of a voter survey conducted in July-August 2023 to understand why the $115.9 million school buildings bond proposal failed in the November 2022 referendum. The survey of 1,652 property owners found that 62% of respondents opposed the proposal, with cost and tax increases cited as top reasons. Residents indicated that a revised proposal with lower cost, reduced size/scope, and smaller tax increase would increase support. The committee will use these findings to develop a new proposal.

• Survey of 3,874 property owners; 1,652 responses (22.6% response rate)
• 62% of respondents opposed the November 2022 $115.9 million school bond
• Top reasons for opposition: cost (68%), tax increase (46%), proposal excessive (34%)
• 52% prefer renovation and new construction combined; 22% new construction only; 20% renovation only
• Changes to increase support: lower cost (35%), reduced size/scope (21%), smaller tax increase (14%)

Planning Board

The Cape Elizabeth Planning Board will hold a final subdivision review and Resource Protection Permit hearing for Carr Woods, a proposed 16-unit condominium and one single-family home lot on Deep Brook Drive. The board will also approve minutes from the August 15, 2023 meeting and take public comment.

• Final subdivision review for Carr Woods, 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Resource Protection Permit application under Sec. 19-8-3
• Approval of minutes from August 15, 2023 meeting
• Public comment period

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review minutes, hear public comment, and discuss logistics for an upcoming public forum on LD 2003 amendments. The committee is also scheduling future meetings for October 16 and 25, 2023, to address the amendments. Pending items include a Conservation Events Amendment and parking regulations.

• Discussion of LD 2003 amendment public forum logistics
• Scheduling of October 16, 2023 public forum and October 25, 2023 amendments meeting
• Pending Conservation Events Amendment
• Pending parking regulations

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss several ongoing initiatives, including a survey update, online DEI training modules, best practices recommendations, and a Human Library update. The committee will also review systems used by other towns and consider the Community Heart & Soul Program. Public comment periods are scheduled at the start and end of the meeting.

• Discussion of committees, task forces, and commissions in other towns
• Update on Department Google Form Survey
• Reports on individual research and recommendations for online DEI training modules
• Human Library update
• Community Heart & Soul Program discussion (see attached CHS-Overview)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to approve minutes from August 8, 2023, and discuss amendments related to LD 2003. The agenda also lists pending items on conservation events and parking regulations, but no specific decisions are noted.

• Review of LD 2003 amendments
• Pending: Conservation Events Amendment
• Pending: Parking regulations

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee on Culture is meeting to draft a goal for 2024 to present to the full committee. The agenda is minimal and procedural, with no other substantive items listed.

• Draft 2024 goal for presentation to full committee

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including a machine-built trail RFP and priority project status. They will also review minutes from July 13, 2023, and note there are no Planning Board items requiring review. The meeting includes a public comment period.

• Machine built trail RFP
• Priority projects status update
• Greenbelt Gazette update
• No Planning Board items for September 19, 2023

Town Council

The Cape Elizabeth Town Council will discuss several items, including a request to voluntarily dismiss a zoning violation lawsuit against The Lumbery, setting a public hearing for General Assistance maximums, extending the Housing Diversity Study Committee's deadline, and considering a request from the Cape Arena Group for the town to assume electricity costs. The council will also review recommendations on a pesticide ordinance and home business amendments, and consider changing the first-half FY 2024 real estate tax due date.

• Request to dismiss lawsuit against The Lumbery (Item #113-2023)
• Public hearing set for General Assistance maximums for Oct 1, 2023 - Sep 30, 2024 (Item #114-2023)
• Extension of Housing Diversity Study Committee deadline to Dec 31, 2023 (Item #115-2023)
• Cape Arena Group requests town assume electricity charges (Item #116-2023)
• Proposed change of first-half FY 2024 tax due date from Oct 16 to Oct 23, 2023 (Item #120-2023)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve August minutes, hear public comment, and discuss the Bottle Donations Program, outreach and social media efforts, member updates, and a Recycling Center update. The agenda is routine business with no major policy decisions or contracts listed.

• Approval of August 3, 2023 draft meeting minutes
• Discussion of Bottle Donations Program
• Outreach, communications, and social media update
• Recycling Center update

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review proposals from communications consultants and decide next steps. They will also discuss the communication plan for the upcoming public forum on September 20 and the overall communication strategy. The meeting is open to public comment.

• Review Communications Consultant RFPs and determine next steps
• Review communication plan for September 20 public forum
• Review overall communication plan

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss the selection process for a design team, including reviewing qualifications and setting interview dates. They will also receive updates on the owner's representative, communications consultant, and review survey results from the Portland Research Group. Public comment is scheduled.

• Selection process for design team, including short-listed firms and interview questions
• Possible interview dates: September 19 or 21, 4-8 pm
• Update on Communications Consultant RFP
• Preparation for public forum on September 20
• Presentation of survey results from Portland Research Group

School Board

The Cape Elizabeth School Board's Policy Committee will review and recommend revisions to several policies, including BEDH (board meeting procedures and public comment), BBAA (board powers and responsibilities), and multiple health-related policies (JLCA, JLCB, JLCC, JLCE, JLCD, JLCDA). They will also consider recording committee meetings for transparency and set future meeting dates. The agenda is primarily policy review and revision, with no major budget or construction items.

• Revise BEDH to clarify public comment procedures at board meetings
• Revise BBAA to state board members' obligation to represent best interests of students
• Update JLCD to include administration of Naloxone (Narcan) in schools
• Update JLCDA to comply with Maine Medical Use of Marijuana Act
• Consider recording standing committee meetings for accessibility and transparency

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting to receive an update from Town Assessor Clinton Swett on the ongoing property revaluation and an overview of a senior property tax relief volunteer program. No formal votes will be taken, as workshop meetings are for discussion and guidance only. Public comment is limited to 15 minutes total, with 3 minutes per speaker.

• Update from Town Assessor Clinton Swett on revaluation
• Overview of senior property tax relief by a volunteer program
• Reference to M.R.S. Title 36 §6232 (municipal authority)

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss three items: a private accessway permit request for a lot near 18 McKenney Point Rd, proposed amendments to project submission deadlines and digital submission requirements, and internal board logistics. This is a workshop, so no final decisions are being made; public comment is by written submission only.

• Private accessway permit discussion for lot U41-19 near 18 McKenney Point Rd
• Referral request to Town Council for amendments on submission deadlines and digital materials
• Discussion of meeting schedule, logistics, related committees, and training

Town Council

The Communications Subcommittee of the School Building Advisory Committee will meet to review proposals from communications consultants, discuss the interview process, and plan messaging for a September public forum. They will also hear from the Owner's Representative about key communications milestones. Public comment is scheduled.

• Review Communications Consultant RFPs
• Discuss interview process for consultant selection
• Plan messaging for September public forum
• Hear input from Owner's Rep on communications milestones

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss and advance its work on housing diversity in Cape Elizabeth. The agenda includes a presentation from GPCOG, a report from Judy Coby-George on the Loomio platform, and discussions on the final report outline, an ordinance committee memo on affordable housing options, and a survey. The committee will also consider extending its meeting schedule.

• GPCOG presentation with Q&A (45 minutes)
• Loomio Report from Judy Coby-George (20 minutes)
• Discussion of HDSC Final Report Outline
• Review of April 6, 2023 Ordinance Committee Memo on options to promote affordable housing
• Survey discussion and extension of meeting dates

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss several items, including a sign request from the Cape Elizabeth Historical Preservation Society, an update from the Friends of Fort Williams, and a general park project update. The committee will also consider approving the June 15, 2023 draft minutes and hear public comments.

• Cape Elizabeth Historical Preservation Society sign request
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams Park project update and discussion by Kathy Raftice
• Approval of June 15, 2023 draft minutes

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss its workflow, communications planning, and the architect selection process. They will also review the role of the educational program in the school building project. The meeting includes public comment and planning for future meetings.

• Discussion on RFQ/architect selection process
• Communications planning strategies
• Educational program development role
• Public comment period
• Future meetings scheduled for September 2023

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two development proposals: a Resource Protection Permit and subdivision amendment for a single-family home at 4 Balsam Rd, and final subdivision review with a Resource Protection Permit for Carr Woods, a 16-unit condominium plus one single-family lot on Deep Brook Drive. The board will also approve minutes from the July 18 meeting and take public comment.

• 4 Balsam Rd: Resource Protection Permit to alter 3,965 sq ft of RP2 wetland for a single-family home; subdivision amendment to merge lots
• Carr Woods: final subdivision review and Resource Protection Permit for 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Public hearings scheduled for both items
• Approval of July 18, 2023 meeting minutes
• Public comment period

Town Council

The School Building Advisory Committee is holding a virtual planning meeting to organize the agenda for their upcoming August 17 session. Participants include Superintendent Record, committee chairs, and representatives from Turner & Townsend Heery.

• Planning session for the August 17 School Building Advisory Committee meeting

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee will meet to discuss systems in other towns, review a department Google Form survey, and hear reports on online DEI training modules. The committee will also discuss best practices recommendations and receive an update on the Human Library.

• Discussion of Committees, Task Forces, Commissions and systems in other Towns
• Update on Department Google Form Survey
• Online DEI training modules reports and recommendations
• Revisiting best practices recommendations plans
• Human Library update

Town Council

The School Building Advisory Committee is meeting via Zoom to conduct a final review of the Request for Qualifications (RFQ) for a design team. This meeting is procedural and focused on the committee's selection process for project consultants.

• Final review of the RFQ for a design team

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss two ordinance items: a Pesticide Ordinance and Home Business Amendments. The committee will also review minutes from its July 26 meeting and take public comment. A pending item, LD 2003 Amendments, is scheduled for a future meeting on September 13th.

• Review of July 26, 2023 meeting minutes
• Discussion of Pesticide Ordinance
• Discussion of Home Business Amendments
• Public comment periods on agenda items and non-agenda topics
• LD 2003 Amendments scheduled for September 13th meeting

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to organize its final report and draft a report for the Town Council. The committee will also discuss a survey launch, data collection plans, and potential extensions to its meeting timeline.

• Committee Final Report section allocation
• Town Council Draft Report for August
• Extension request and timeline for committee charge
• Survey launch and data collection plan
• Gull Crest funding opinion from Maine Housing

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to revise a Google Forms survey intended for department heads. The agenda includes only this discussion item, with no other substantive business.

• Revision of Google Forms survey for department heads

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss outreach, communications, social media, and provide updates regarding the Recycling Center. The agenda also includes time for public comment, approval of previous meeting minutes from July 6, 2023, and committee member updates.

• Approval of the July 6, 2023 Draft Meeting Minutes
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

Town Council

The School Building Advisory Committee is meeting to review committee structure, subcommittee progress, and education programming. This meeting includes updates from the Communications, Design Review, and Finance subcommittees, as well as an update from the Owner's Representative.

• Committee structure update
• Communications Subcommittee update
• Design Review Subcommittee update
• Finance Subcommittee update
• Education programming discussion

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review DEI systems in other towns. The agenda includes call to order, roll call, and adjournment, with no specific decisions or proposals listed.

• Review DEI Systems in other Towns

Town Council

The Design Review Subcommittee of the School Building Advisory Committee is meeting virtually to review a preliminary report from the owner's representative, identifying areas for further investigation by the design firm, and to review the Request for Services for the design team. This is a working meeting focused on the school building project.

• Review of preliminary report from owner's representative
• Identification of areas for design firm to investigate further
• Review of Request for Services for design team

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss several proposed ordinance amendments, including a pesticide ordinance, home business amendments, and conservation ordinance events amendments. They will also discuss next steps for LD 2003 amendments. The meeting includes public comment periods.

• Pesticide Ordinance discussion
• Home Business Amendments
• Conservation Ordinance Events Amendments
• LD 2003 Amendments – next steps discussion

Town Council

The Cape Elizabeth SBAC Communications Sub-Committee is meeting to discuss its 2023 calendar of events and planning strategies for public forums. The committee will also receive an update on the status of the Communications Consultant Request for Proposal (RFP) and plan the next summary press release.

• Review of the planned calendar of events for the remainder of 2023
• Update on the status of the Communications Consultant Request for Proposal (RFP)
• Discussion on the theme, content, and timing of the next summary press release

Town Council

The Cape Elizabeth Ad-Hoc Housing Diversity Study Committee is meeting to discuss survey development and finalize a survey with consultants. The agenda also includes staff updates, public comments, and correspondence regarding phone survey validation. Future meeting dates for August and September are scheduled.

• Conversation with Consultants to finalize survey development
• Review of Elizabeth Goodspeed email about Phone Survey Validation
• Public comment sessions

Energy Committee

The Energy Committee is meeting to review ongoing climate action initiatives and solar energy contracting. The agenda includes updates regarding Cape Elizabeth High School (CEHS) students and the Greater Portland Council of Governments (GPCOG).

• Cape Climate Action update
• CEHS STP student involvement
• CE/GPCOG climate collaboration
• Solar contracting discussion

Riverside Cemetery Committee

The committee will consider several requests from former residents to purchase burial and cremation lots at Riverside Cemetery. Additionally, the committee will discuss a request for a cemetery memorial that deviates from standard appearance guidelines and review the current application form for lot purchases.

• Request by Craig and Mary Brett to purchase two full-size lots
• Request by the Lary family for multiple full-size lots
• Request by Marla Joanne Ryder for one cremation lot
• Request by Lecia Turcotte for one cremation lot
• Review of Section 4 cemetery memorial guidelines for Jan Kendrick

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two items: final subdivision review and a Resource Protection Permit for Carr Woods, a 16-unit condominium and 1 single-family home lot on Deep Brook Drive, and a Resource Protection Permit for a single-family home at 4 Balsam Rd. The board will also consider approval of the June 20, 2023 minutes and take public comment.

• Carr Woods final subdivision public hearing: 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Carr Woods Resource Protection Permit public hearing (Sec. 19-8-3)
• 4 Balsam Rd Resource Protection Permit completeness review: alter 3,965 sq. ft. of RP2 wetland for a single-family home
• Approval of June 20, 2023 meeting minutes

Town Council

The Town Council will reconsider a previously approved $950,000 bond for school project design and engineering. The council will also receive a feasibility report on affordable housing at the town-owned Gull Crest property and hold a public hearing on zoning amendments related to state housing law LD 2003.

• Reconsideration of $950,000 bond for school project design and engineering
• Public hearing on Chapter 19 Zoning Ordinance amendments for LD 2003
• Transfer of $24,529.30 for Town Center Fire Station floor repairs
• Renewal of Inn by the Sea liquor license and special amusement permit
• 3-year license renewal for Spurwink Rod and Gun Club at 1250 Sawyer Road

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss updates and seek approval for their survey and outreach initiatives. The committee will also coordinate scheduling for upcoming meetings.

• Approval of July 6th meeting minutes
• Survey update and approval
• Outreach update and approval
• Discussion of July 17th meeting agenda

Conservation Committee

The Conservation Committee will meet to review Planning Board items and discuss ongoing management of the town's greenbelt. Agenda topics include status updates on priority projects, volunteer trail work, and the reissue of a request for proposals for machine-built trails.

• Reissue of machine-built trail RFP
• MCC/Gull Crest trail work event
• Volunteer projects at Cottage Brook Pond and Winnick Woods
• Greenbelt Gazette update

Town Council

The Cape Elizabeth Town Council will discuss a request to reconsider a $950,000 bond for school project design and engineering. The meeting also includes a presentation on a housing feasibility study for the Gull Crest property and a public hearing regarding zoning amendments to comply with state law LD 2003.

• Reconsideration of $950,000 bond for school design and engineering
• Public hearing on Chapter 19 Zoning Ordinance amendments for LD 2003
• Renewal of Inn by the Sea liquor license and special amusement permit
• Transfer of $24,529.30 for Town Center Fire Station floor repairs
• 3-year license renewal for Spurwink Rod & Gun Club at 1250 Sawyer Road

School Board

The Cape Elizabeth School Board is meeting to consider accepting a $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services. The funds are intended to support multilingual learning initiatives for the 2023-2024 school year, including staffing, tutoring, professional development, and educational materials.

• Consideration of $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services
• Funding for a full-time ML Educational Technician III
• Funding for English language tutoring and translation services

Recycling Committee

The Cape Elizabeth Recycling Committee is scheduled to meet on July 6, 2023, at the Public Works Department. The agenda includes discussions on outreach and communications, member updates, and a recycling center update.

• Approval of the June 1, 2023 Draft Meeting Minutes
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss the development of a housing survey and associated outreach efforts, including the use of postcards. The committee will also announce the schedule for future meetings through September 2023.

• Survey development
• Survey outreach and postcard planning

Town Council

The School Building Advisory Sub Committee is holding a work session with Bruce Lockwood of the Portland Research Group to revise and finalize survey questions. The next meeting is scheduled for July 20, 2023, in the Town Council Chambers.

• Work session with Bruce Lockwood, Portland Research Group, to revise and finalize survey questions
• Next meeting scheduled for July 20, 2023, at 6:30 P.M. in Town Council Chambers

Zoning Board of Appeals

The Zoning Board of Appeals will meet to consider a request from Peterson Design Group to enlarge a house at 1207 Shore Road. The board will evaluate the proposal based on Section 19-4-3.B.4 of the town's Zoning Ordinance. The board will also vote to approve minutes from the May 23, 2023, meeting.

• Request to enlarge house at 1207 Shore Road (Map U11 Lot 3)
• Approval of May 23, 2023, meeting minutes

Town Council

The Cape Elizabeth Ad-Hoc Housing Diversity Study Committee will meet to discuss community housing, survey development, a reconsideration vote of Town Farm, and final report planning. The agenda also includes a presentation from Cynthia Dill, discussions on survey contractors and Loomio questions, and a review of website and public appearance updates.

• Cynthia Dill Presentation on Community Housing
• Survey Development & Loomio Update
• Reconsideration vote of Town Farm
• Discussion of Final Report break-down
• Discussion of affordablecape.com & Committee members' actions and speech

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two new business items: a Resource Protection Permit for the Cape Elizabeth Land Trust to install and reconfigure boardwalks at Hobstone and Robinson Woods, and a final subdivision review plus Resource Protection Permit for Carr Woods, a 16-unit condominium with one single-family home lot on Deep Brook Drive. The board will also consider approval of the May 16, 2023 meeting minutes and take public comment.

• CELT 2023 Boardwalks Resource Protection Permit for Hobstone (off Hobstone Rd) and Robinson Woods (Shore Rd)
• Carr Woods final subdivision review and Resource Protection Permit for 16-unit condominium and 1 single-family lot on Deep Brook Drive
• Approval of May 16, 2023 meeting minutes
• Public comment period

School Board

The Cape Elizabeth School Board is meeting for an executive session to conduct annual training by the Maine School Management Association (MSMA). The agenda includes only procedural items: entering the executive session and adjourning. No public decisions or discussions are scheduled.

• Executive session for annual training by MSMA
• Motion to enter executive session
• Motion to adjourn

School Board

The Cape Elizabeth School Board is meeting in executive session to evaluate the superintendent. The agenda includes only a motion to enter the closed session and a motion to adjourn, with no public discussion items. This is a procedural meeting with no decisions on policy, budget, or other public matters.

• Executive session under 1 M.R.S.A. §405 (6)(A) for superintendent's evaluation
• Motion to enter executive session
• Motion to adjourn

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to develop a public opinion survey on housing diversity. The main agenda item is reviewing a draft questionnaire and related email correspondence. No final decisions are expected; the meeting focuses on survey development.

• Review of draft questionnaire
• Discussion of email regarding draft questionnaire
• Public opinion survey development

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss several park-related items, including a feasibility study for Powers Road, an update on QR codes, and a general park update. The agenda also includes public comment periods and approval of previous meeting minutes.

• Powers Road Feasibility Study Kick-Off
• QR Code Update
• Fort Williams Park Update
• Approval of May 18, 2023 Draft Minutes

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss routine business including approval of minutes, a director's report, updates on programs and projects, and a strategic planning update. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of minutes from February 16, 2023 meeting
• Director's report
• Update on programs and projects
• Strategic planning update and discussion

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss school building financing and planning. The agenda includes a presentation on municipal bonds, an introduction to a community survey, and updates on contracts for an owner's representative and a communications consultant.

• Bonds 101 presentation by Joseph Cuetara of Moors and Cabot
• Survey introduction and scope of work by Bruce Lockwood of Portland Research Group
• Update on Owner's Representative contract status
• Update on Communications Consultant RFP

Community Services Committee

The Cape Elizabeth Community Services Committee is meeting to approve prior minutes and receive updates on the Cape Elizabeth Community Services (CECS) and Fort Williams/Park Headquarters Land (PHL) matters. The agenda is largely procedural, with no votes on specific contracts or ordinances listed.

• Approval of minutes from April 12, 2023
• Update on CECS (Cape Elizabeth Community Services)
• Update on Fort Williams and PHL (Park Headquarters Land)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a regular meeting with public comment, adoption of minutes, and a Q&A with CEPD Chief Fenton. They will also review subcommittee and conference reports, discuss results of a department Google Form survey, receive a DEI employee training update, begin discussing best practices recommendations, and hear updates on Human Library applications.

• Q&A with CEPD Chief Fenton
• Results of Department Google Form Survey
• DEI Employee Training update
• Beginning discussion of best practices recommendations
• Human Library applications and updates

School Board

The Cape Elizabeth School Board will hold its regular business meeting on June 13, 2023, to consider a range of personnel appointments, including a new superintendent contract for Dr. Christopher Record (2023-2028), several teaching and administrative hires, and a $145,558 master purchase lease agreement with Apple Financial Services for technology. The board will also vote on a CEEF grant for community art tables, a field trip to Acadia National Park, and policy updates. Public comments on agenda items are scheduled.

• Approve superintendent contract for Dr. Christopher Record, 2023-2028
• Approve $145,558 Apple Financial Services master purchase lease (0% financing, state reimbursement $67,932)
• Approve CEEF grant of $10,720 for community art tables at the high school
• Approve field trip for Women's Leadership Academy to Acadia National Park, Sept 27-29, 2023
• Approve multiple teacher and staff hires, including Ryan Fairchild as Director of Special Services

School Board

The Cape Elizabeth School Board is meeting for an executive session to consult with its attorney about the board's legal rights and duties. The agenda contains only procedural items: a motion to enter executive session and a motion to adjourn. No public decisions or discussions are scheduled.

• Executive session under 1 M.R.S.A. §405 (6)(E) for attorney consultation
• Motion to enter executive session
• Motion to adjourn

Town Council

The Cape Elizabeth Town Council will consider affirming Stephen F. Young as the new Fire Chief, approve up to $250,000 in grant match funding for the Sawyer Road tidal restoration project, and decide on several other items including ordinance amendments and funding for a housing survey. The meeting also includes routine reports, consent calendar items, and public comment periods.

• Affirm appointment of Stephen F. Young as Fire Chief effective July 1, 2023
• Authorize up to $250,000 grant match for Sawyer Road/Spurwink Marsh tidal flow restoration
• Accept $3,000 anonymous donation and $10,000 bequest for Thomas Memorial Library
• Accept $3,000 MMA safety grant for Police Department training mats
• Approve $32,100 for housing diversity survey and online discussion forum

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss two items: preparing amendments to update submission deadlines and digital submission of materials, and discussing board logistics such as meeting schedule, related committees, and training. No public speaking is available at the workshop, but written comments are encouraged.

• Discussion of amendments to update submission deadlines and digital submission of materials
• Discussion of Planning Board logistics including meeting schedule and training

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to discuss survey development, review town-owned land criteria and solar setbacks, and plan outreach events like Family Fun Day. They will also hear reports from community forums and consider a proposed contract with Comengage. The meeting is largely procedural, with no final decisions expected.

• Review of town-owned land criteria and solar setbacks
• Discussion of school transportation policy link
• Proposed contract with Comengage (attached)
• Community forum reports and survey development updates
• Upcoming Family Fun Day outreach at Fort Williams Park on June 17

Town Council

The Town Council will hold a workshop to discuss legal methods to protect Fort Williams Park from housing development and to amend the Housing Diversity Study Committee's charge to remove town-owned properties from consideration. They will also consider adopting a campaign reports ordinance for local initiatives. No formal votes will be taken at this workshop.

• Discussion of legal methods, such as a permanent conservation easement, to protect Fort Williams Park from housing-related development
• Proposal to amend the Housing Diversity Study Committee charge to remove Fort Williams Park, Plaisted Field, and Lions Fields (216 Ocean House Road) from consideration
• Consideration of adopting a campaign reports town ordinance as referenced in 30-A M.R.S. §2502

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review individual research on public safety (police, fire, and rescue) and community services documents, including mission statements and community-facing communications. They will create a list of recommendations for approval by the full Committee at the June meeting. The agenda is procedural and focused on internal review and recommendation development.

• Review of public safety (police, fire, rescue) and community services documents
• Review of mission statements and community-facing communications
• Creation of recommendations for full Committee approval in June

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to develop a public opinion survey and review contract revision requests from Comengage, a consulting firm. The agenda includes discussion of attached questions from committee members and an email from Sam Fleishman. No final decisions are listed on the agenda; the items are for discussion and development.

• Public Opinion Survey Development
• Comengage contract revision requests
• Email from Sam Fleishman re: questions for committee
• Questions from committee members (2 docs attached)

Town Council

The School Building Advisory Committee is meeting to tour Pond Cove Elementary, Cape Elizabeth Middle School, and Cape Elizabeth High School, led by Facilities Director David Bagdasarian. This is a site-visit meeting with no decisions or proposals on the agenda; the only other items are welcome, roll call, and adjournment.

• Tour of Pond Cove Elementary School
• Tour of Cape Elizabeth Middle School
• Tour of Cape Elizabeth High School
• Guided by Facilities Director David Bagdasarian

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider two recommendations from the School Building Advisory Committee (SBAC) for the school project. The council will vote on whether to approve CBRE/Heery as the owner's representative and Portland Research Group for survey services, and authorize the Town Manager to sign contracts. Public comment is allowed on both items.

• Vote on contract with CBRE/Heery as owner's representative for the school project
• Vote on contract with Portland Research Group for survey services
• Authorize Town Manager to sign contracts for services
• Public comment periods for both items (15 minutes each)

Town Council

The Town Council and School Board will hold a joint workshop to hear the School Building Advisory Committee's recommendations for an owner's representative and survey services for the school project. Following the workshop, each board will convene special meetings to consider the recommendations and potentially authorize the Town Manager to sign contracts.

• Owner's Representative recommendation: CBRE/HEERY
• Survey Firm recommendation: Portland Research Group
• Public comment limited to 15 minutes, 3 minutes per person
• Special meetings to follow workshop for contract authorization

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to discuss questions for department heads and a description of research for a high school ELO (Extended Learning Opportunity) project. The agenda is mostly procedural, with no specific decisions or proposals listed.

• Questions for department heads
• Research for high school ELO project

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including bidding and purchasing requirements, procurement staff code of conduct, high school co-curricular eligibility, and drug/alcohol testing for bus drivers. The committee will also set meeting dates for June and August. Most items are in early review stages, with some policies already having had a first reading at the May 9th School Board meeting.

• Review of DJE - Bidding Purchasing Requirements and DJH - Purchasing and Contracting: Procurement Staff Code of Conduct, with recommendations from Business Manager Marcia Weeks
• First reading of JJJ - High School Co-Curricular and Extracurricular Activities Eligibility and Code of Conduct, with updates to eligibility length and physical exam requirements
• First reading of EEEAAA/EEEAAA-R - Drug and Alcohol Testing of School Bus Drivers/Procedures, with minor language changes to procedures
• Continued review of BEDH (Board meeting procedures) and BBAA (School Board Powers and Responsibilities)
• Set June and August meeting dates

School Board

The Cape Elizabeth School Board is meeting for an executive session to discuss personnel items on the meeting agenda. The board will vote on entering the session and then consider adjourning. No other business is listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel items
• Vote to enter executive session
• Vote to adjourn

School Board

The Cape Elizabeth School Board is holding a workshop to discuss the Jo Persad equity audit update, review the Cape Elizabeth High School and Middle School schedule, and review virtual days. The workshop follows a special business meeting and includes public comment.

• Jo Persad Equity Audit Update
• CEHS/CEMS Schedule Review
• Virtual Days Review
• Public Comment

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owners William & Kelly Hunscher to reconstruct and enlarge a garage at 303 Delano Park (Map U07 Lot 38), citing Sections 19-4-3.B.3 & B.4 of the Zoning Ordinance. The board will also vote to approve minutes from its March 28, 2023 meeting. No other business or communications are listed.

• Public hearing: garage reconstruction/enlargement at 303 Delano Park (Map U07 Lot 38)
• Request based on Zoning Ordinance Sections 19-4-3.B.3 & B.4
• Approval of minutes from March 28, 2023 meeting

Town Council

The Ad-Hoc Housing Diversity Study Committee will meet to discuss the development of a public opinion survey on housing diversity issues in Cape Elizabeth. They will review a proposal from Curt Kelly for survey management, a survey example from Cumberland, Maine, and a work plan from Comengage, the selected survey contractor. The meeting includes public comment opportunities.

• Proposal from Curt Kelly regarding Survey Management
• Survey from Cumberland, Maine
• Zoom meeting with Comengage on public opinion survey development
• Comengage Work Plan attached

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including roll call, public comment, and approval of previous minutes. The main agenda items are updates on old business, the GPCOG planning process, CEHS engagement, other climate plan activities, and solar updates. The meeting is a regular working session with no major decisions or public hearings listed.

• GPCOG planning process update
• CEHS engagement update
• Other climate plan activities
• Solar updates

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to review survey consultant updates, approve prior meeting minutes, and plan interviews with two owner's representative firms, Colliers and CBRE, scheduled for May 25. The committee will assign interview questions and finalize the process.

• Update on survey consultant
• Plan for May 25 owner's representative interviews: Colliers (5-6:30 pm), CBRE (7-8:30 pm)
• Review and approval of minutes from April 27 and May 4 meetings

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to approve minutes, receive updates from the Friends of Fort Williams, discuss sign updates, and hear a general park update from staff. Public comment is scheduled for both non-agenda and agenda items.

• Approval of April 20, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Sign update by Chris Cutter and Jon Dienstag
• Fort Williams Park update by Kathy Raftice

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two items: a site plan amendment for a 0.9 MW solar array at the town landfill (21 Dennison Dr) and LD 2003 zoning ordinance amendments referred by the Town Council. The board will also discuss seeking a referral to update project submission requirements and deadlines, and will consider approving minutes from previous meetings.

• Site plan amendment for 0.9 MW solar array at Cape Elizabeth Landfill, 21 Dennison Dr (R05-10), public hearing
• LD 2003 Zoning Ordinance Amendments, Sec. 19-10-3, public hearing
• Discussion of project submission ordinance amendments, including deadlines and digital submissions
• Approval of minutes from April 18, 2023 and May 2, 2023 workshop

Town Council

The Ad-Hoc Housing Diversity Study Committee will hear presentations from Cumberland's town manager and an ADU expert, and review three proposals for a public opinion survey. The committee is also discussing tentative meeting dates and follow-ups on technical assistance.

• Review of RFP submissions for Public Opinion Survey from Liz Trice with Kara Wilbur, Chris Miller, Addy Smith-Rieman, and Forest City LLC & Dept. Community Imagination; Comengage; and Probolsky Research
• Guest presentation by Cumberland Town Manager Bill Shane at 6:30 pm
• Guest presentation by ADU expert Christopher Lee at 7:30 pm
• Follow-up with John Eagan and Genesis Fund to establish free technical assistance services
• Discussion of Family Fun Day at Fort Williams Park on June 17

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review and discuss the Pesticide Ordinance, with public comment periods before and after the discussion. The meeting will also include approval of minutes from March 9, 2023, and a brief update on pending home business amendments.

• Discussion of Pesticide Ordinance
• Approval of March 9, 2023 meeting minutes
• Public comment periods (3 minutes per person, 15 minutes per item)
• Pending home business amendments noted for next meeting

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss a conservation ordinance event amendment, review greenbelt implementation and management projects including a machine-built trail RFP and flooding analysis, and consider the Planning Board agenda for May 16. Public comments are limited to 15 minutes per agenda item.

• Conservation Ordinance Event Amendment
• Machine built trail RFP
• MCC/Gull Crest trail work event
• Outer Loop flooding analysis
• Encroachment report status

School Board

The Cape Elizabeth School Board will hold a regular business meeting on May 9, 2023, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving collective bargaining agreements with two employee unions, approve job descriptions, and act on the superintendent's nominations for probationary and continuing teacher contracts. They will also review policies on computer and internet use and hear reports from administrators and committees.

• Approval of Collective Bargaining Agreement with Cape Elizabeth Educational Administrators' Association 2023-2026
• Approval of Collective Bargaining Agreement with Cape Elizabeth Education Association/MEA/NEA 2023-2026
• Approval of Student Pathways Coordinator Job Description
• Approval of ELA/Humanities Instructional Strategist Job Description
• Approval of second-year probationary contracts for 11 teachers and first continuing contracts for 12 teachers

Town Council

The Cape Elizabeth Town Council will hold public hearings and consider votes on the FY2024 General Fund and Special Revenue Funds budgets, proposed stormwater ordinance amendments, and a recommendation to hire GPCOG for climate action planning. The council will also consider a motion to reconsider funding for an affordable housing feasibility study at Gull Crest, and discuss a proposed dog ordinance amendment.

• Public hearing and vote on FY2024 General Fund budget: $20,501,521 town expenditures, $34,170,000 school expenses
• Public hearing and vote on FY2024 Special Revenue Funds budget: $4,126,254 expenditures
• Public hearing on proposed stormwater ordinance amendments (Chapter 25)
• Motion to authorize $40,000 contract with GPCOG for climate action planning
• Motion to reconsider $100,000 site feasibility study for affordable housing at Gull Crest

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss personnel items from the business meeting agenda. The agenda includes only procedural items: a motion to enter executive session and a motion to adjourn. No substantive decisions or public discussions are listed.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel items
• Motion to enter executive session
• Motion to adjourn

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to review its budget, discuss and set the interview schedule for an Owner's Representative, agree on interview questions, and receive an update on a survey consultant proposal. The agenda is largely procedural, with no final decisions or votes listed.

• Committee budget update
• Discuss and set Owner's Representative Interview Schedule
• Review and agree to Questions for Owner's Representative interviews
• Survey consultant proposal update

Town Council

The Town Council and School Board will meet with auditors Runyon Kersteen Ouellette to review the Fiscal Year 2022 audit results. The council will also receive an update on the School Building Advisory Committee budget, which is expected to increase from the estimated $400,000. Additionally, the town manager will announce new office hours for Town Hall, Public Works, and the Recycling Center effective July 1, 2023. This is a workshop meeting, so no formal decisions will be made.

• Review of FY 2022 audit with Runyon Kersteen Ouellette
• School Building Advisory Committee budget update: expected increase from $400,000
• New office hours for Town Hall, Public Works, and Recycling Center effective July 1, 2023

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss a Resource Protection Permit for boardwalk relocations and additions in wetland areas at Hobstone and Robinson Woods, and to review LD 2003 Zoning Ordinance amendments referred by the Town Council. The board will also discuss meeting logistics and training. No public comment is available at this workshop; written comments are encouraged.

• Resource Protection Permit for boardwalk relocations/additions at Hobstone (465 Mitchell Rd) and Robinson Woods (Shore Rd)
• Review of LD 2003 Zoning Ordinance amendments referred by Town Council
• Discussion of Planning Board meeting schedule, logistics, committee work, and training

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review proposals for a public opinion survey on housing, discuss a contract for Loomio, and receive updates on upcoming events. The committee will also consider correspondence and plan for future meetings on housing types and accessory dwelling units.

• Review of RFP submissions for Public Opinion Survey from six vendors
• Review Judy Colby-George Contract for Loomio
• Community Forum on Housing Types scheduled for May 1 at 6:30 PM
• Cumberland Town Manager and ADU expert Chris Lee to present on May 15
• Family Fun Day at Fort Williams Park on June 17

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss architecture and school design, review the committee budget, and update on the owner's representative proposal and survey RFP. They will also outline the interview process for the owner's representative and discuss communication and outreach. The meeting includes public comment periods and review of previous minutes.

• Discussion on architecture and school design
• Committee budget update
• Owner Representative Proposal Update and interview process outline
• Survey RFP update
• Communication framework update and outreach discussion

Town Council

The Finance Committee will hold a workshop to wrap up review of the proposed FY 2024 municipal, school, and special revenue fund budgets, with public comment limited to 15 minutes. Following the workshop, a special Town Council meeting will set the budgets for a public hearing on May 8. The council will also consider a proposed increase to building permit fees, with a vote possible at the May 15 special meeting.

• FY 2024 budget wrap-up: general fund, special revenue funds, and school department budget
• Proposed increase to building permit fees: from 1% to 1.2% of total value, and correction of threshold from $1,000 to $2,500
• Special Town Council meeting to set budgets for public hearing on May 8
• Anticipated votes: special revenue funds on May 8, general fund on May 15
• Attachments include FY 2024 proformas, PD vehicle replacements, and Fort Williams Park expenses

Town Council

The Cape Elizabeth Town Council will hold a special meeting to consider motions setting public hearings for the FY2024 general fund and special revenue fund budgets. The general fund budget totals $54,586,521 with $40,420,670 to be raised from property taxes, resulting in an estimated tax rate of $22.439 per thousand. The special revenue funds total $4,126,254 in expenditures. The council will also take public comment on items not on the agenda.

• Motion to set public hearing for FY2024 general fund budget of $54,586,521, with $40,420,670 from property taxes
• Estimated tax rate of $22.439 per thousand valuation
• Motion to set public hearing for FY2024 special revenue funds budgets with $4,126,254 in expenditures
• Public hearings scheduled for May 8, 2023 at 7:00 p.m. at Town Hall, 320 Ocean House Road
• General fund budget vote anticipated on May 15

Town Council

The Finance Committee will hold a workshop to discuss the School Board's recommended FY 2024 School Department budget. The public may comment during a 15-minute period. No formal votes will be taken at this workshop.

• Presentation of School Board's recommended FY 2024 School Department budget
• Public comment limited to 15 minutes, 3 minutes per person
• Upcoming budget meetings scheduled: April 25, May 8, May 15, and June 13 referendum

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss the Powers Road Request for Proposals (RFP), along with updates on park signs and the Friends of Fort Williams. They will also review the committee's goals and objectives. The meeting includes public comment periods for both agenda and non-agenda items.

• Powers Road RFP discussion
• Sign update by Chris Cutter and Jon Dienstag
• Friends of Fort Williams update by Andrea Southworth
• Approval of March 15, 2023 draft minutes
• Goals and objectives review by Ken Pierce

Riverside Cemetery Committee

The Riverside Cemetery Committee will elect a chair, approve prior minutes, and consider requests to purchase cemetery lots from former Cape Elizabeth residents and their families. The committee will also review several requests to buy back lots no longer needed, with buyback amounts ranging from $200 to $562.50 per lot.

• Request to purchase lots by Karen J. Laflamme Berube and Kim Laflamme, former residents
• Request to purchase a cremation lot by Barbara Poliner, former resident
• Request to purchase lots by Elizabeth M. Griswold for parents who never lived in Cape Elizabeth
• Buyback request: Peter & Judith Berg, Section NV Lot #6, paid $200, buyback $200
• Buyback request: Melissa Drinan & Marc Hoffman, Sections MP-R Lot #40 & #41, paid $750/lot, buyback $562.50/lot

Community Services Committee

The Cape Elizabeth Community Services Committee is meeting to approve minutes from January and February, and to receive updates on CECS and Fort Williams/Park Head Light. The agenda is largely procedural, with no specific decisions or proposals listed. Public comment is limited to three minutes per person and 15 minutes per agenda item.

• Approval of minutes from January 11, 2023 and February 8, 2023 meetings
• CECS updates
• Fort Williams and PHL (Park Head Light) update

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss Trout Brook with the South Portland Conservation Committee, review Greenbelt implementation and management projects, and consider a draft RFP for machine-built trails. The agenda includes updates on invasives, trail improvements, and open space monitoring. The meeting is a regular business session with citizen comments and approval of prior minutes.

• Discussion with South Portland Conservation Committee on Trout Brook
• Invasives project request from CELT
• Stonegate 2-40 trail improvement scout project
• Draft machine built trail RFP
• Great Pond boat racks status update

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss the 'Don't Trash Cape' initiative, outreach and communications efforts, and updates on the Recycling Center. The agenda includes approval of prior meeting minutes and public comment periods. This is a routine working meeting focused on recycling program operations and community engagement.

• Discussion of 'Don't Trash Cape' initiative
• Outreach, communications, and social media update
• Recycling Center update
• Approval of March 2, 2023 draft meeting minutes

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving a Pre-K Expansion Grant, followed by a budget workshop. The only action item is the grant approval vote; the rest of the agenda is procedural.

• Consideration to approve the Pre-K Expansion Grant
• Special business meeting followed by a School Board Budget Workshop
• Public comments on agenda items per policy BEDH

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a site plan review for a nature-based afterschool program for 7-9 children at 20 Harriman Farm Rd, and to discuss board logistics such as meeting schedule, remote meeting policy, and training. Public comment is not available at this workshop; written comments may be submitted to the Town Planner.

• Site plan review discussion for nature-based afterschool program at 20 Harriman Farm Rd (U31-5)
• Discussion of Planning Board meeting schedule, remote meeting policy, logistics, related committees, and training

Energy Committee

The Cape Elizabeth Energy Committee is holding a working session to develop its mission and action steps for implementing the town's climate plan. The agenda includes roll call, public comment, and approval of previous minutes, with the working session as the main item. The next meeting is scheduled for April 20, 2023.

• Working session to develop Energy Committee mission and action steps for climate plan implementation
• Public comment periods at start and end of meeting
• Approval of minutes from previous meeting
• Next meeting: April 20, 2023, 7 PM, Jordan Conference Room

School Board

The Cape Elizabeth School Board's Policy Committee will review several proposed and existing policies, including a draft policy allowing certified therapy dogs in schools, a grievance procedure for persons with disabilities, and updates to tobacco and substance use policies. The committee will also discuss new policies on employee and student computer/internet use, and consider future policy reviews on topics like hazing, naloxone, and social media. The meeting is a working session to align policies with town ordinances and state law before they go to the full board.

• Review of draft policy IMGB on therapy dogs and other therapy animals
• Review of grievance procedure AC-R for persons with disabilities
• Updates to tobacco/vaping policy ADC and student substance use policy JICH
• Discussion of new employee and student computer/internet use policies (GCSA, IJNDB)
• List of policies for future review includes hazing, naloxone, social media, and more

Town Council

The School Building Advisory Committee is meeting to hear presentations from candidates for the Owner's Representative role, review project background, and discuss the RFP and next steps. This is an early-stage meeting focused on selecting a consultant for a school building project.

• Presentation to Owner's Representative Candidates
• Discussion of RFP and next steps
• Project background presentation

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hear three variance requests at its March 28, 2023 meeting. One is a tabled request from August 2022 to build an addition 15 feet from the front property line at 25 Stonybrook Road. The board will also consider two new requests: expanding a nonconforming structure at 15 Scott Dyer Road and converting part of a house into an accessory dwelling unit at 68 Eastman Road. The meeting is hybrid, with remote participation available via Zoom.

• Variance request by Ronald Stanton for 25 Stonybrook Road (Map U3 Lot 137) to build front addition 15 feet from front property line, tabled from August 23, 2022
• Request by Josef Chalat for Caroline & Jason Kendall at 15 Scott Dyer Road (Map U22 Lot 71) to expand nonconforming structure 37 feet 7 inches from front property line under Section 19-4-3.B.4
• Request by Todd Swinton at 68 Eastman Road (Map R04 Lot 18) to convert house area into Accessory Dwelling Unit under Sections 19-7-5 and 19-5-5
• Approval of minutes from January 24, 2023 meeting

Town Council

The Cape Elizabeth Town Council and School Department are seeking proposals for an Owner's Representative to guide the School Building Advisory Committee (SBAC) in developing a new school construction plan for Pond Cove Elementary School and Cape Elizabeth Middle School, with minor renovations to Cape Elizabeth High School. This follows the failure of a November 2022 bond referendum. The selected firm will help assess prior work, identify a design team, engage the public, explore funding, and prepare a plan for a 2024 voter referendum. Proposals are due April 21, 2023.

• Request for proposals for Owner's Representative services
• Proposals due April 21, 2023; interviews week of May 1
• Firm must have experience with school projects of $50-$150 million
• Project follows failed November 2022 school bond referendum
• Plan to go to voters in 2024

School Board

The Cape Elizabeth School Board is holding a budget workshop to review the FY2024 budget, including any board questions, ED279, fund balance, and the process for determining the budget. The workshop follows a special business meeting and includes public comment.

• Review of ED279
• Review of Fund Balance
• Review of School Process for determining FY24 budget
• Public Comment

Planning Board

The Cape Elizabeth Planning Board will hold a public hearing on stormwater ordinance amendments referred by the Town Council, required by the MS4 permit. The board will also consider a request from Carr Woods for an extension to June 2023 to submit its final approval application for an 18-unit condominium and single-family lot at Deep Brook Drive, and site plan amendments from Yam Yams LLC for outdoor storage and display at 287 Ocean House Rd. Minutes from previous meetings will be approved.

• Public hearing on Stormwater Amendments (Chapter 25) to Subdivision and Zoning Ordinances, required by MS4 permit
• Carr Woods Major Subdivision and Resource Protection Permit: extension request to June 2023 for final approval application (18-unit condo + 1 single-family lot, Deep Brook Drive)
• Lumbery Site Plan Amendments by Yam Yams LLC (Michael Friedland) for outdoor storage/display at 287 Ocean House Rd (U22-76)
• Approval of minutes: January 17, 2022 and February 7, 2023 Partial Workshop

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss lot sizes and requirements, consider budget requests for community outreach and education, and plan upcoming events. They will also review staff updates, including the Comprehensive Plan transportation section and scheduled presentations from Maine Housing and an ADU expert.

• Discussion on lot sizes and requirements
• Budget request items for community outreach and education
• Scheduled presentations: John Egan (Maine Housing) on April 3, Chris Lee (ADU expert) on May 1
• Review of RFP submissions on April 24
• Potential outreach at June 17 Family Fun Day

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss several energy-related topics, including engagement opportunities at Cape Elizabeth High School, a climate planning request from the Town Council, updates on solar projects, and electric vehicle promotion. The meeting includes public comment periods and approval of previous minutes.

• CEHS engagement opportunities
• Town Council climate planning request
• Solar project updates
• EV promotion

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park operations and projects. Key items include wrapping up the pond Request for Proposals (RFP), receiving updates from Friends of Fort Williams and on QR codes, and reviewing the committee's goals and objectives. Public comment is scheduled for both non-agenda and agenda items.

• Pond RFP wrap-up with Gorrill Palmer's Will Haskell
• Friends of Fort Williams update from Andrea Southworth
• QR code update from Jon Dienstag
• FWP and RFP update from Kathy Raftice
• Review of FWP goals and objectives by Chair Ken Pierce

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss a response to a 2016 security incident and a facilities assessment, review candidates for an owner's representative, and update communication plans. The agenda includes public comment and approval of previous minutes.

• Response to 2016 security incident and facilities assessment presented by Elizabeth Scifres
• Owner's representative candidate review and selection process
• Discussion of RFP for owner's rep and survey/communications
• Update on communication framework and actions
• Review of high-level plan updates

School Board

The Cape Elizabeth School Board will hold its regular business meeting, voting on the 2023-2024 school year calendar, administrator contract renewals, a field trip, and several policies. They will also hear updates on the equity audit, facilities, COVID, and enrollment, plus presentations on student achievements.

• Approval of 2023-2024 School Year Calendar
• Administrator contract renewals for Troy Patterson, John Springer, Nathan Carpenter, Sarah Forrey-Pettit, Del Peavey, Jeff Thoreck, Jake Haugevik, Sarah Rubin
• Field trip for CEHS Gender Sexuality Alliance to LGBTQ Leadership Camp, April 28-30, Nobleboro, ME
• Second reading of policies on therapy dogs, animals in schools, service animals
• First reading of policies on grievance procedure, tobacco/smoking, student substance use

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to review and discuss amendments related to LD 2003, a state law. The agenda includes approval of previous meeting minutes, public comment periods, and discussion of pending home business amendments. The meeting is primarily a discussion and deliberation session, with no final votes scheduled.

• Discussion of LD 2003 amendments
• Pending home business amendments
• Approval of January 26, 2023 meeting minutes

Conservation Committee

The Cape Elizabeth Conservation Committee meets to review minutes, hear a Tree Warden presentation, discuss Greenbelt implementation and management projects, and consider public comments. No formal decisions are listed on this procedural agenda.

• Tree Warden Presentation
• Greenbelt implementation and management projects (trail map update, open space/easement monitoring, priority projects status, encroachment report status)
• Public comments (15-minute limit)
• Planning Board review pending submission by March 3, 2023

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items, followed by a vote to adjourn. The agenda is limited to these procedural actions, with no public discussion or decisions listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel discussion
• Vote to enter executive session
• Vote to adjourn

School Board

The Cape Elizabeth School Board is holding a budget workshop to review the FY 2024 budget, including new position proposals and expenditure/revenue questions. The agenda includes public comment and planning for the next workshop. This is a working session, not a final decision meeting.

• Review of new position proposals
• Discussion of budget questions from Google doc
• Review of expenditures and revenue
• Planning next budget workshop agenda

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed amendment to the Broad Cove Subdivision to merge land into the lot at 40 Broad Cove Rd, and to discuss board logistics such as meeting schedule, remote meeting policy, and training. Public comment is via written submissions only.

• Discussion of amendment to merge land into lot at 40 Broad Cove Rd (U36-12/13)
• Review of meeting schedule and remote meeting policy
• Discussion of meeting logistics and related committee work
• Planning board training discussion

Town Council

The School Building Advisory Committee is meeting to continue its work on a school building project. The agenda includes reviewing and prioritizing RFQs, discussing the selection process for an owner's representative, and reviewing a draft plan for committee input. The meeting is a working session with no final decisions scheduled.

• Review and prioritize RFQs for rankings
• Discussion of Owner's Representative selection process
• Review of DRAFT plan for committee input
• Grounding presentation on building history (Part 2)

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss housing diversity in Cape Elizabeth. They will hear from housing cooperative representatives, review a revised RFP for a public opinion survey, and consider budget requests and potential resources like the Thomas Jordan Trust. The meeting includes public comment periods.

• Conversation with Laura Reading, Developers Cooperative
• Conversation with Liz Trice, Maine Cooperative Development Partners
• Revised RFP for Public Opinion Survey
• Budget request for Town support discussion
• Thomas Jordan Trust as potential resource discussion

Recycling Committee

The Recycling Committee is meeting to approve minutes, set 2023 goals, discuss outreach and communications, and receive updates on the Recycling Center. Public comment is allowed on agenda and non-agenda items, with a three-minute limit per speaker.

• Approval of February 2, 2023 draft meeting minutes
• Discussion of 2023 Committee Goals
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to organize its work, including developing team norms, reviewing its charter, and discussing communication methods. The committee will also hear a presentation on previous work related to school buildings. This is primarily a procedural and organizational meeting.

• Discussion of FOAA rules with Deb Lane
• Review of committee charter and identification of priorities and timeline
• Discussion of communication methods, including reaching residents not online
• Presentation on previous work related to school buildings

Town Council

The Cape Elizabeth Town Council is holding a public hearing on a citizens' petition to enact a Residential Pesticide Use Ordinance. No action is required at this meeting, but the council may discuss the proposal. The council must schedule a referendum vote within 30 days after the hearing, unless it enacts the ordinance directly.

• Public hearing on citizens' petition for Residential Pesticide Use Ordinance (filed Feb 10, 2023)
• Council to schedule referendum vote at March 13 regular meeting
• Citizen opportunity for discussion of items not on the agenda (15 min limit)
• Citizens may raise any topic not on the agenda at end of meeting

School Board

This meeting was postponed due to weather. The agenda was a budget workshop for FY 2024, focused on reviewing budget questions, new position proposals, and expenditure/revenue information, with a plan to set the next workshop agenda for March 7.

• Postponed due to weather
• FY 2024 budget goals approved 1/10/23
• Review of new position proposals
• Review of budget questions from Google doc
• Plan next budget workshop for March 7

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will take up a long-standing variance request from Ronald Stanton to build a front addition 15 feet from the property line at 25 Stonybrook Road. The board will also review and vote on the minutes from its January 24, 2023 meeting.

• Variance request by Ronald Stanton for 25 Stonybrook Road to construct a front addition 15 feet from the front property line

School Board

The Cape Elizabeth School Building Advisory Committee is holding a workshop to plan and organize for its upcoming March 2, 2023 meeting. The committee will discuss how to ground members in previous work, leverage expertise through sub-groups, and develop a full agenda, while ensuring proper public notice.

• Planning and organizing for 3/2/2023 meeting
• Approach to grounding committee members in previous work
• Leveraging committee expertise via sub-group work
• Developing a full agenda for 3/2 meeting
• Identification of other action items

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to plan and organize for its March 2, 2023 meeting. The agenda focuses on grounding members in previous work, leveraging expertise through sub-groups, and developing a full agenda while ensuring proper public notice.

• Planning and organizing for 3/2/2023 meeting
• Approach to grounding committee members in previous work
• Leveraging committee expertise via sub-group work
• Developing full agenda for 3/2 meeting
• Identification of other action items

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and review a draft request for proposals (RFP) for a public opinion survey, as well as other outreach and data collection efforts to support community feedback on affordable housing. The meeting also includes updates from staff and correspondence related to housing initiatives, including LD 2003 ordinance amendments and local projects like Gull Crest.

• Review of RFP for Public Opinion Survey (supporting documents provided)
• Discussion of outreach and data collection efforts for Loomio and written survey
• Correspondence on LD 2003 Ordinance Amendment (Suzanne McGinn, Jenna Isaacson Pfuller)
• Review of Maureen O’Meara’s plan for Gull Crest project
• Approval of minutes from January 9, 2023 meeting

Accessibility & Inclusion Committee

The Cape Elizabeth Accessibility & Inclusion Committee’s sub-committee will meet to draft questions for department heads and develop SMARTIE goals using a template. They will also review an update on the Human Library initiative.

• Human Library update
• Draft questions for department heads
• Work on SMARTIE goals using template

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss updates on the Friends of Fort Williams, a water bottle filling station, a Town Council workshop, and Fort Williams RFPs. The agenda includes public comment periods and approval of the previous meeting's minutes.

• Approval of January 19, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Water Bottle Filling Station update by Jim Kerney
• Town Council Workshop update by Ken Pierce
• Fort Williams RFP's update by Kathy Raftice

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to review its 2023 goals, draft questions for department heads, and work on SMARTIE goals using a template. The agenda is procedural and focuses on planning and internal work.

• Review charge and Knowledge goals for 2023
• Draft questions to ask department heads
• Work on SMARTIE goals using template

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve prior minutes, welcome new members, elect a chair, and discuss strategic planning. The main discussion will focus on reviewing the strategic planning roadmap and forming a working group to guide next steps. The agenda is largely procedural and planning-oriented, with no major funding or policy decisions listed.

• Election of the Committee Chair
• Review of Strategic Planning Roadmap
• Creation of a Strategic Planning Working Group
• Approval of Minutes from October 27, 2022
• FOAA Review

Town Council

The Cape Elizabeth School Building Advisory Committee meets to discuss Freedom of Access Act rules, review its charge, and plan an RFQ process for school building projects. The group will also schedule tours and take public comment.

• Discussion of FOAA Rules
• Review of RFQ Document and Response Rating Form
• Schedule School Building Tours Week of 3/13
• Public Comment session

School Board

The Cape Elizabeth School Board Policy Committee met to discuss and recommend several policy changes. They support developing a policy to allow certified therapy dogs in schools and recommend moving three animal-related policies to the full board for a first reading. They also recommend moving two family and medical leave policies to the board for second reading and approval, following recent state law changes. The committee also noted upcoming policy reviews, including tobacco, student substance use, and public information.

• Recommend adoption of Policy IMGB (Therapy Dogs and Other Therapy Animals) and align Policy IMG (Animals in Schools) and ACAC (Service Animals in the Schools)
• Move Policy GBN (Family Medical Leave) to School Board for second reading and approval, updated for L.D. 912 extending FMLA to hourly school employees working 900+ hours
• Move Policy GBO (Family Care Leave) to School Board for second reading and approval, updated for Maine's 'Act to Care for Families'
• Upcoming reviews include policies on tobacco, student substance use, co-curricular eligibility, and public information program

School Board

The Cape Elizabeth School Board will hold its regular February meeting to discuss strategic plan goals, receive administrative reports, and vote on several items including student trip approvals, policy readings, and committee appointments. The board will also hear public comments and student representative updates.

• Vote to approve CEHS Model UN trip to Hanover, NH (April 7-9, 2023)
• Vote to approve CEHS Speech & Debate team trip to Louisville, KY (May 26-29, 2023)
• Consideration of 2023-2024 Program of Studies for approval
• Approval of five community representatives to the Joint School Building Advisory Committee
• Second reading of policies GBN (Family Medical Leave) and GBO (Family Care Leave)

Town Council

The Cape Elizabeth Town Council will hold a public hearing on proposed amendments to the Remote Participation Policy and consider several action items, including approving a $35,000 cash match for a grant application to restore habitat in the Spurwink Marsh, approving the Beach to Beacon road race fee of $35,700, and appointing a new town attorney. The council will also consider tasking the Energy Committee with climate action planning, setting 2023 goals, and scheduling a public hearing on a citizens petition for a residential pesticide use ordinance. Several items involve Fort Williams Park use requests, including a fireworks display and various group events.

• Approve $35,000 cash match for NFWF grant to restore Spurwink Marsh habitat
• Approve Beach to Beacon 25th Anniversary Road Race on Aug 5, 2023 with $35,700 fee and beer garden
• Appoint Bernstein Shur as town attorney
• Approve Town Manager Matthew Sturgis's contract through Jan 29, 2026
• Public hearing on amendments to Remote Participation Policy

School Board

The Joint Town Council/School Board Appointments Committee is meeting to interview candidates for the five citizen member positions on the School Building Advisory Committee. The committee received 26 applications and will discuss recommendations to present to the Town Council and School Board at their February meetings.

• Interviews for 5 citizen members of the School Building Advisory Committee
• 26 applications received for the citizen member positions
• Joint Appointments Committee discussion on recommendations
• Public comment periods limited to 15 minutes, 3 minutes per person

Town Council

The joint Town Council/School Board appointments committee is interviewing 26 applicants for five public seats on the new School Building Advisory Committee, which will guide a major capital school construction project. Recommendations are expected at the February Town Council and School Board meetings.

• Interviews for 5 public members of the School Building Advisory Committee
• 26 applications received by January 25 deadline
• Recommendations to be presented at February Town Council and School Board meetings

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt prior minutes, receive subcommittee reports, and discuss future work including SMARTIE goals and Human Library book selections. No formal decisions are listed on the agenda.

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to review pending Planning Board items, receive FOAA training, and discuss priority setting and Greenbelt implementation projects. The meeting includes a public comment period and will adjourn to schedule future agenda items like a Tree Warden presentation and South Street open space project.

• Greenbelt implementation and management projects
• Open space/easement monitoring
• Gull Crest event planning
• FOAA training session
• Priority setting draft report review

Planning Board

The Cape Elizabeth Planning Board holds a workshop to review amendments to a site plan for 287 Ocean House Rd, a Resource Protection Permit for a single-family home at 4 Balsam Rd, and proposed stormwater ordinance changes required by the MS4 permit. The board also plans to discuss internal logistics and public comment procedures.

• Amendments to site plan for 287 Ocean House Rd to increase outdoor storage, display, and signage
• Resource Protection Permit for 3,965 sq. ft. of RP2 wetland alteration at 4 Balsam Rd for a single-family home
• Stormwater Amendments to Zoning and Subdivision Ordinance (Chapter 25) per MS4 permit

Town Council

The Cape Elizabeth Town Council holds a workshop meeting to review three items: the Energy Committee’s Climate Action Plan, the Fort Williams Advisory Committee’s 2023 Work Plan, and the 2023 Town Council Goals. No formal decisions are made at workshop meetings, but the council may provide guidance for future consideration. Public comment is allowed for up to 15 minutes across all items.

• Energy Committee Discussion on Climate Action Plan
• Fort Williams Advisory Committee 2023 Work Plan
• 2023 Town Council Goals review
• Public comment limited to 15 minutes total
• Powers Road RFP referenced in attachments

Fort Williams Park Committee

The Fort Williams Park Committee is holding a workshop meeting to discuss the Powers Road Request for Proposals (RFP), a position statement, and an upcoming Town Council workshop on February 6th. This is a discussion-only meeting; no formal votes or decisions will be made.

• Discussion of Powers Road RFP
• Discussion of position statement
• Discussion of Town Council workshop on February 6th

School Board

The School Building Advisory Committee holds an organizational meeting to set its review process for RFQ responses and plan the agenda for its first official meeting. No decisions are scheduled.

Recycling Committee

The Recycling Committee will meet to approve minutes, set its 2023 meeting schedule and goals, discuss outreach and social media, and receive updates on the Recycling Center. Public comment is allowed on agenda and non-agenda items.

• Approval of January 5, 2023 draft minutes
• 2023 meeting schedule
• 2023 committee goals
• Outreach, communications, and social media
• Recycling Center update

Town Council

The School Building Advisory Committee is holding an organizational meeting to discuss how to review responses to a request for qualifications (RFQ) and to plan the agenda for its first regular meeting. No decisions are expected; the agenda is procedural.

• Discuss process for reviewing RFQ responses
• Plan agenda for first SBAC meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to review its 2023 goals and draft a scope of work using a template. The agenda is mostly procedural, with no specific decisions or proposals detailed.

• Review Knowledge goals for 2023
• Draft Scope of Work using template

School Board

The Joint Town Council/School Board Appointments Committee is interviewing candidates for five citizen member positions on the School Building Advisory Committee. The committee received 26 applications by the January 25 deadline and will recommend appointees to the Town Council and School Board at their February meetings. The advisory committee will help develop a school building project and funding plan to submit to voters.

• Interviews for 5 citizen members of the School Building Advisory Committee
• 26 applications received by January 25 deadline
• Recommendations to be presented at February Town Council and School Board meetings
• Joint committee includes 3 Town Council members and 3 School Board members
• Public comment limited to 15 minutes per agenda item, 3 minutes per person

School Board

The Joint Town Council/School Board Appointments Committee is meeting to interview candidates for five citizen seats on the School Building Advisory Committee. The committee received 26 applications and will recommend appointees to the Town Council and School Board in February.

• Interviews for 5 citizen members of the School Building Advisory Committee
• 26 applications received by January 25 deadline
• Recommendations to be presented at regular February meetings
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

The joint Town Council/School Board Appointments Committee is meeting to interview candidates for five citizen seats on the School Building Advisory Committee, which will help develop a school construction project for voter approval. The committee received 26 applications by the January 25 deadline and will discuss recommendations to present to the Town Council and School Board in February.

• Interviews for 5 citizen members of the School Building Advisory Committee
• 26 applications received for committee positions
• Joint Appointments Committee discussion on recommendations
• Public comment periods limited to 15 minutes, 3 minutes per person

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review its 2023 goals and draft a scope of work using a template. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Review Systems goals for 2023
• Draft Scope of Work using template

School Board

The Cape Elizabeth School Building Advisory Committee held an organizational meeting to set up a joint process with the town council for a school facilities project. Attendees reviewed next steps including a draft request for qualifications for an owner’s representative and discussed timelines and communications between the two boards.

• Review Draft RFQ for Owner’s Rep
• Initial committee meeting timeline
• Town Council/School Board co-chair alignment and communications

Town Council

The Town Council’s School Building Advisory Committee holds its first meeting to review a draft Request for Qualifications for hiring an owner’s representative. Members also discuss committee applications, set an initial timeline, and align communications between the Town Council and School Board co-chairs.

• Review Draft RFQ for Owner’s Rep
• Update on committee applications
• Initial committee meeting timeline
• Town Council/School Board co-chair alignment and communications

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will review minutes from the November 28, 2022 meeting, hear public comments, and discuss proposed amendments to LD 2003 and home business regulations. The meeting is procedural with no formal decisions scheduled.

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to review its 2023 goals and draft a scope of work using a template. The agenda is procedural, with no specific decisions or public hearings listed.

• Review Knowledge goals for 2023
• Draft Scope of Work using template

School Board

The Cape Elizabeth School Board is holding a budget workshop to continue preliminary FY2024 budget presentations from the District Leadership Team. The workshop includes public comment and a reminder of the board's approved budget goals, which focus on student needs, staff recruitment and retention, building maintenance, and instructional support. No final budget decisions are on the agenda; this is a discussion and presentation session.

• Public comment period
• Reminder of FY24 Budget Goals approved 1/10/23
• District Leadership Team preliminary FY24 budget presentations (continued)

School Board

The Cape Elizabeth School Board is holding a budget workshop to discuss the FY 2024 budget. The agenda includes public comment, a reminder of the board's approved budget goals, and preliminary budget presentations from the District Leadership Team. No final decisions are being made at this workshop.

• Public comment period
• Review of FY24 budget goals approved on 1/10/23
• District Leadership Team preliminary FY24 budget presentations

School Board

The joint Town Council/School Board Appointments Committee is meeting to interview five citizen applicants for the School Building Advisory Committee, which will help develop a school building project and funding plan to submit to voters. The committee will also discuss the appointment process. Public comment is limited to 15 minutes total, 3 minutes per speaker.

• Interviews for 5 citizen members of the School Building Advisory Committee
• Application deadline: Wednesday, January 25, 4:00 p.m.
• Committee discussion on joint appointments
• Next meetings scheduled for January 30 and February 1, 2023

Town Council

The joint Town Council/School Board Appointments Committee is meeting to interview five citizen applicants for the School Building Advisory Committee, which will help develop a school building project and funding plan to submit to voters. The committee will also discuss the appointment process. Public comment is limited to 15 minutes total, 3 minutes per person.

• Interviews for 5 citizen members of the School Building Advisory Committee
• Application deadline: Wednesday, January 25, 4:00 p.m.
• Committee will have co-chairs, one from School Board and one from Town Council
• Next meetings scheduled for January 30 and February 1, 2023

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Culture Sub-Committee will hold a workshop to review updates on the Human Library Project and draft a scope of work using a template. The meeting is procedural with no formal decisions scheduled.

Energy Committee

The Energy Committee is meeting to discuss energy and climate goals, a solar project, EV usage updates, and community outreach opportunities. The agenda includes public comment and approval of previous minutes, with no specific decisions or proposals detailed.

• Discussion of energy and climate goals
• Solar project discussion
• EV usage update, if available
• Community outreach opportunities

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park operations, including a budget discussion for fiscal year 2024 and an update on a request for proposals (RFP) for Powers Road. The agenda also includes updates on a water bottle filling station grant and 2023 regular use requests, plus public comment periods.

• FY24 budget discussion for Fort Williams Park
• Powers Road RFP update
• Water bottle filling station grant update
• 2023 regular use requests for Fort Williams Park
• Approval of December 15, 2022 draft minutes

Planning Board

The Cape Elizabeth Planning Board will elect officers, approve minutes, and consider three applications: an extension request for the Carr Woods subdivision, a site plan amendment and resource protection permit for Roots Academy to change a building's use to a school and create a nature trail, and site plan amendments for the Lumbery property to expand outdoor storage, signage, and uses. Public comment is limited to completeness during completeness reviews.

• Carr Woods Major Subdivision and Resource Protection Permit – extension request to February 2023 for final approval application (Deep Brook Drive)
• Roots Academy Site Plan Amendment – change first floor use from office to school at 2 Davis Point Lane (U18-13-1)
• Roots Academy Resource Protection Permit – create nature trail in RP1 buffer
• Lumbery Site Plan Amendments – increase outdoor storage, signage, add classroom instruction at 287 Ocean House Rd (U22-76)
• Election of officers and approval of December 20, 2022 minutes

Community Services Committee

The Community Services Committee is meeting to elect a chair and receive updates on CECS and Fort Williams. The agenda is mostly routine, with no major decisions or public hearings listed.

• Election of Committee Chair
• CECS Updates
• Fort Williams Update

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to handle routine business: electing a chair, welcoming new members, adopting minutes, and setting the 2023 meeting schedule. They will also review their goals and objectives and receive a report on the Human Library Project. Public comment is limited to 15 minutes per agenda item.

• Election of the Chair
• Welcome new member and student representatives
• Review of Goals & Objectives
• Human Library Project Report
• 2023 meeting schedule and start time

School Board

The Cape Elizabeth School Board will hold a regular business meeting with several action items, including creating a School Building Advisory Committee, approving 2023-2024 budget goals, and adopting policies on remote participation and discrimination/harassment procedures. The board will also receive updates on the math curriculum, extended learning, pre-K grant, COVID, enrollment, and the school building project.

• Consideration to create the School Building Advisory Committee
• Consideration to approve School Board 2023-2024 Budget Goals
• Second Reading: Policy BED - Remote Participation
• Approval of procedures: ACAA-R, ACAB-R (Title IX), BDE-R
• First Readings: Policy GBN (Family Medical Leave), Policy GBO (Family Care Leave)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to elect officers, review Planning Board matters, and discuss greenbelt implementation and management projects, including trail sign replacement and a new boat rack. The committee will also review minutes from December 13, 2022, and discuss its budget. Citizen comments are limited to 15 minutes total, with 3 minutes per speaker. The next meeting is scheduled for February 14, 2023, with potential items including a Tree Warden presentation and signage replacement.

• Election of officers
• Review of December 13, 2022 minutes
• Greenbelt projects: trail sign replacement at Cross Hill and Winnick Woods, new boat rack, other trail work, Greenbelt Gazette
• Budget discussion
• Citizen comments (15-minute limit)

Town Council

The Ad-Hoc Housing Diversity Study Committee will meet to review evaluations from recent community forums, discuss housing types the community may pursue, and consider tools for collecting more community input. The agenda includes a presentation on the Cape Elizabeth Land Trust and reports on zoning amendments and comprehensive plan recommendations. This is a working session focused on gathering and analyzing public feedback, not a final decision-making meeting.

• Review of evaluations from December 5 community forum
• Approval of Community Forum Report from November 7
• Discussion of housing types the community is interested in pursuing
• Presentation on Lumio survey tool for community data collection
• Reports on LD 2003 zoning amendments and Comprehensive Plan recommendations #30, #82

Town Council

The Cape Elizabeth Town Council will vote on the charge for the ad-hoc School Building Advisory Committee and appoint two council members to it. They will also consider a zoning amendment request, set a public hearing on remote participation policy changes, and acknowledge the property tax assistance program report. The meeting includes routine reports and an executive session on the town manager's evaluation.

• Vote on School Building Advisory Committee charge (Draft #5)
• Appointment of two Town Council members to the School Building Advisory Committee
• Zoning amendment request from Stefan Rurak, 11 Spruce Lane, to allow cottage industry manufacturing in RA District
• Public hearing set for Feb 13, 2023 on Remote Participation Policy changes
• Acknowledge receipt of 2023 Property Tax Assistance Program Report

Recycling Committee

The Cape Elizabeth Recycling Committee will hold its January 5 meeting to welcome new members, approve December minutes, and discuss 2023 priorities including recycling center updates and outreach plans. The meeting follows standard public participation rules and includes time for public comment.

• Appoint Committee Chair for 2023
• Review Committee Goals for 2023
• Recycling Center Update
• Review Meeting Schedule for 2023
• Outreach, Communications, and Social Media

School Board

The Cape Elizabeth School Board's Policy Committee will meet to review and potentially revise several school policies, including those on discrimination and harassment, remote participation, and family medical leave. They will also discuss developing a new policy on therapy dogs and other animals in schools, prompted by a staff request. The committee will consider updates to policies on family care leave and service animals, among others.

• Proposed draft policy IMGB on therapy dogs and other therapy animals
• Review of ACAA-R and ACAB-R on discrimination/harassment and Title IX procedures
• Update to GBN on family medical leave to comply with L.D. 912
• Update to GBO on family care leave due to Maine's 'Act to Care for Families'
• Discussion on remote participation policy BED

Town Council

The Town Council is holding a workshop to discuss the draft charge for the School Building Advisory Committee with the School Board, review the Remote Participation Policy, begin setting 2023 goals, and continue the Town Manager's annual evaluation and employment contract. No formal decisions are expected except procedural votes, including a possible executive session.

• Joint workshop with School Board on School Building Advisory Committee draft charge (SBAC Draft #3 and #4)
• Annual review of Remote Participation Policy deferred to workshop
• Discussion of 2023 Town Council goals
• Continued discussion of Town Manager's annual evaluation and employment contract (runs through January 29, 2023)
• Draft motion to enter executive session for Town Manager evaluation