Cape Elizabeth public meetings in 2023

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and vote on its final report, which likely includes recommendations on housing diversity in Cape Elizabeth. The committee will also review correspondence on affordable housing and other related topics. Public comment is scheduled.

• Vote on HDSC Final Report
• Discussion of Mary Ann Lynch email on Affordable Housing
• Review of updated draft of Gull Crest email
• Review of survey question email from November

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including roll call, public comment, and approval of minutes. The main agenda items are an update on the town's Climate Action Planning and a discussion of a proposed resolution from Third Act. The meeting is open to the public with structured participation rules.

• Cape Elizabeth Climate Action Planning Update
• Discussion of proposed resolution from Third Act
• Approval of minutes from previous meeting
• Next meeting scheduled for January 18, 2024 at 7 PM in Jordan Conference Room

Town Council

The Cape Elizabeth School Building Advisory Committee's Communications Subcommittee is meeting to review its communications plan, including website updates, postcard mailings, flyers, press releases, and newsletters. They will also plan the public forum scheduled for February 1, 2024, to gather feedback on options. The agenda is largely procedural, focusing on updates and next steps.

• Review of communications plan and assigned tasks
• Planning for February 1, 2024 public forum
• Discussion of website updates, postcard mailing, flyers/posters, press release, newsletter

Town Council

The School Building Advisory Committee will receive an update from Harriman Architects regarding existing school conditions. The discussion includes survey data integration, utility usage, and space sizing. The committee will also plan future meeting agendas.

• Update from Harriman Architects on existing conditions
• Review of school department utilities and usage
• Discussion of oversized and undersized spaces

Fort Williams Park Committee

The Fort Williams Park Committee will hold a meeting to elect a new chair for 2024 and review park updates. The committee will also discuss the FY25 budget and receive updates on requests for proposals regarding pickleball, tennis courts, the pond, and food vendors.

• Vote for 2024 Committee Chair
• Discussion of FY25 budget
• Update on RFPs for pickleball, tennis courts, pond, and food vendors
• Rotary Fireworks request

Planning Board

The Cape Elizabeth Planning Board will consider a site plan change of use request from Yucheng Wang for unit #8 in the Pond Cove Shopping Center at 327 Ocean House Rd, seeking to change from village retail to a restaurant. The board will also vote on approving the November 21, 2023 meeting minutes and take public comment.

• Site plan change of use from village retail to restaurant for unit #8, Pond Cove Shopping Center, 327 Ocean House Rd (U21-3B), Sec. 19-9
• Public hearing on the change of use application
• Approval of minutes from November 21, 2023 meeting

School Board

The Cape Elizabeth School Board is holding a special business meeting with two agenda items: approving Ashley Damboise as Pond Cove Elementary RTI Math Intervention Teacher, and adjourning. The meeting is primarily a personnel action with no other substantive discussion items.

• Approve Ashley Damboise as Pond Cove Elementary RTI Math Intervention Teacher
• Consideration to adjourn

Town Council

The Ad-Hoc Housing Diversity Study Committee will meet to discuss and approve a draft final report. The report includes sections on Accessory Dwelling Units (ADUs), Gull Crest, and housing goals. This meeting serves as the final scheduled meeting for the committee.

• Discussion and approval of HDSC Final Report
• Review of ADU, Gull Crest, and Housing Goals sections
• Legislative and housing bills updates from SA
• Review of correspondence regarding Gull Crest

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee will meet to adopt minutes, discuss goals for 2024, and receive reports from subcommittees. They will also discuss a partnership with Cape Arena for an inclusive skate class. Public comment periods are scheduled.

• Discussion of 2024 goals
• Subcommittee reports
• Cape Arena Partnership: Inclusive Skate class

Town Council

The School Building Advisory Committee Communications Subcommittee is meeting to review the SBAC website and communications plan. Members will discuss the timing and cost of a January mailing and plan for a public forum scheduled for February 1, 2024.

• Review of SBAC website
• Discussion of January mailing content, timing, and cost
• Review of February 1, 2024, public forum plan
• Discussion on methods to seek public input on options

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss financial aspects of a potential school building project. Agenda items include updates on a meeting with financial advisor Joe Cuetara, the Capital Improvement Plan (CIP) for municipal and school projects, research on other school projects, and hypothetical proformas. The meeting is open to the public with a public comment period.

• Update on meeting with Joe Cuetara of Moors and Cabot
• Update on Capital Improvement Plan (CIP) for municipal and school projects
• Research on other school projects
• Discussion of natural gas, government grants, and green power options
• Review of hypothetical proformas

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including liability coverage for staff transporting students in private vehicles, visitor safety, and coach evaluation. They will also consider removing the coach evaluation policy and developing a new policy on public communication. The agenda includes a long list of policies needing review, but no final votes are scheduled at this committee meeting.

• EEBB - Use of Private Vehicles for School Business: liability coverage changes recommended by legal counsel
• KI - Visitors to Schools: safety and privacy additions, last reviewed 2009
• JJIG - Evaluation of Coaches: possible removal from policy manual
• KCE - Receiving Education Foundation Funds: review with MSMA references
• IHBEA - English Learners: CESD Lau Plan discussion

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting with two agenda items: a training session on the Freedom of Access Act (FOAA), bias, and conflicts of interest, led by Ann Freeman of Bernstein Shur; and a discussion of 2024 Town Council goals. No formal decisions will be made, as workshop meetings are for dialogue only.

• FOAA/bias/conflicts of interest training with Ann Freeman of Bernstein Shur
• Discussion of 2024 Town Council goals
• Public comment limited to 15 minutes total, 3 minutes per person

Community Services Committee

The Community Services Committee will meet to provide updates on CECS and discuss Fort Williams and PHL. The meeting includes standard procedures for public comment and approval of previous minutes.

• Fort Williams and PHL update
• CECS updates
• Approval of April 12, 2023 and September 13, 2023 minutes

The Community Services Committee approved the draft minutes from April and September 2023. The committee also discussed upcoming programs and operations, including new members joining in January, registration opening for programs, and updates on facilities and budget preparation. No substantive policy decisions were made beyond the minutes approval.

• Approved draft minutes from April 12, 2023 and September 13, 2023 (5-0)

School Board

The School Board will elect a Board Chair, Vice-Chair, and committee representatives. The meeting includes presentations on student experience survey findings and discussions on several new district policies.

• Election of Board Chair and Vice-Chair
• Appointment of members to standing and advisory committees
• Presentation of Student Experience Survey (4-12) findings
• Approval of Maintenance Mechanic Supervisor Job Description
• First reading of Policy KI (Visitors to Schools) and Policy JJIB (Sportsmanship)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss a climate change resolution request and review Greenbelt implementation and management projects, including a machine-built trail RFP and budget. They will also review the upcoming Planning Board agenda, noting no items require their review. The meeting includes citizen comments and approval of previous minutes.

• Climate change resolution request
• Machine built trail RFP
• Greenbelt budget discussion
• Greenbelt Gazette update
• Planning Board review (no items requiring Conservation Committee review)

The Conservation Committee voted 5-0 to endorse a resolution supporting the Fossil Fuel Non-proliferation Treaty Initiative, with an amendment specifying state and federal government. The committee also recommended the town enter into an agreement with Chris Cyr for machine-built trail work at Cross Hill, and discussed budget and trail maintenance items.

• Approved resolution endorsing Fossil Fuel Non-proliferation Treaty (5-0)
• Recommended town enter agreement with Chris Cyr for machine-built trail work at Cross Hill
• Approved November 14, 2023 meeting minutes (5-0)

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss a personnel matter, as permitted by state law. The agenda includes only the vote to enter the closed session and a vote to adjourn, with no public discussion items listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel discussion
• Vote to enter executive session
• Vote to adjourn

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting to elect a new chair and make committee appointments for 2024. They will also vote on several operational items, including a liquor license renewal, grant applications, and reallocation of funds for park projects. Public comment is limited to 15 minutes with 3 minutes per person.

• Election of Timothy S. Reiniger as Town Council Chair for 2024
• Renewal liquor license for Tacos Y Tequila at 517 Ocean House Road
• Accept $1,590,000 MNRCP grant for Sawyer Road/Street culvert removal
• Reallocate $50,000 and $70,500 for Fort Williams Park stairway projects
• Reallocate $88,000 for Fort Williams Park pickleball courts

The Cape Elizabeth Town Council approved the LD 2003 zoning ordinance amendments, including an amendment to increase the allowable ADU size from 600 to 800 sq. ft., by a 4-3 vote. The council also approved numerous appointments, reallocations for park projects, a tax abatement, and other routine items. Several items were tabled to the January 8, 2024 meeting.

• Approved LD 2003 zoning amendments with ADU size increased to 800 sq. ft. (4-3)
• Elected Timothy S. Reiniger as Town Council Chair for 2024 (4-3)
• Approved $1.59M grant for Sawyer Road culvert removal
• Approved reallocation of $120,500 for Fort Williams Park stairway projects (7-0)
• Approved reallocation of $88,000 for Fort Williams Park pickleball courts (7-0)
• Approved tax abatement of $8,797.44 for 16 Surf Road (7-0)
• Approved food truck special use permit for Cape Community Arena Group (7-0)
• Tabled SBAC appointments and other items to January 8, 2024

School Board

This agenda lists proposed committee memberships for the Cape Elizabeth School Board for December 2023 through December 2024, pending a board vote on 12/12/23. It includes standing, advisory, and board-representation committees, but no policy decisions or discussion items are listed.

• Standing committees: Buildings & Grounds, Finance, Negotiations, Policy
• Negotiations contracts: Admin Support & Ed Tech I, Bus/Custodians/Food Svc/Maintenance, Ed Tech II & III
• Advisory committees: Building Oversight, DEI
• Board representation: Calendar, District Planning, Dropout Prevention, Legislative Liaison, PATHS, Sabbatical, Technology, Wellness

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee is meeting to draft a goal for 2024 to present to the full committee. The agenda is minimal, with no other substantive items listed.

• Draft 2024 goal for presentation to full committee

Town Council

The School Building Advisory Committee is meeting to receive updates on the school building project from the owner's representative and Harriman, including progress, public input, and schedule. Subcommittees on finance and communications will also report on their work and next steps.

• Owner's Representative and Harriman project status report
• Recap of prior public forums and visioning sessions
• Update on schedule and key dates
• Finance Subcommittee update
• Communications Subcommittee update

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve minutes, receive the director's report, and discuss strategic planning. The agenda is largely procedural, with public comment periods and appreciation for departing members.

• Approval of minutes from June 15 meeting
• Director's report
• Strategic planning discussion
• Public comment periods (15 minutes each)

The Thomas Memorial Library Committee met on December 7, 2023, and approved the minutes from the June 15 meeting. The committee also discussed next steps for strategic planning, requested materials for the January meeting, and recognized departing committee members.

• Accepted minutes from the June 15 meeting (unanimously approved)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, discuss selecting a new committee chair, plan outreach and social media efforts, and receive an update on the Recycling Center. Public comment is allowed on agenda and non-agenda items.

• Approval of November 2, 2023 draft meeting minutes
• Discussion on new committee chair selection
• Outreach, communications, and social media planning
• Recycling Center update

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review its website and communications plan, plan a public forum, and clarify upcoming tasks. This is a working meeting focused on outreach and logistics, not on final decisions about the school building project.

• Review of SBAC website led by Bob Noyed of CESO
• Review of communications plan including messaging, target dates, and posting locations
• Planning of next public forum
• Storing of SBAC materials led by Cindy Voltz
• Clarification of upcoming tasks and responsibilities

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three separate requests to enlarge residential structures under Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve minutes from its October 24, 2023 meeting. No old business is scheduled.

• Request by James McAuliffe to enlarge house at 8 Hermit Thrush Road (Map U04 Lot 143)
• Request by Phil Adams & Wendel Bruss to enlarge house at 4 Lindenwood Road (Map U04 Lot 161)
• Request by David Lawser to reconstruct and expand front porch at 19 Orchard Road (Map U21 Lot 125), tabled from 10/25/22 meeting

The Cape Elizabeth Zoning Board of Appeals unanimously approved three requests to expand homes under Section 19-4-3.B.4 of the Zoning Ordinance. The board also approved findings of fact for each request and the minutes from the October 24, 2023 meeting.

• Approved expansion of house at 8 Hermit Thrush Road (7-0)
• Approved expansion of house at 4 Lindenwood Road (7-0)
• Approved reconstruction and expansion of front porch at 19 Orchard Road (7-0)
• Approved findings of fact for 8 Hermit Thrush Road (7-0)
• Approved findings of fact for 4 Lindenwood Road (7-0)
• Approved findings of fact for 19 Orchard Road (7-0)
• Approved October 24, 2023 meeting minutes

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee is meeting to draft a goal for 2024 to present to the full committee. The agenda is minimal, with only a call to order, the goal-drafting item, and adjournment.

• Draft 2024 goal for presentation to full committee

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and finalize its report, covering topics like inclusionary zoning, accessory dwelling units (ADUs), incentives for affordable housing conversion, housing typologies, and specific sites including Davis Woods, Gull Crest, and Town Hall. They will also consider production goal numbers. The meeting is a working session to refine the report before it is presented.

• Discussion of inclusionary zoning and ADU policies
• Incentives to convert existing housing to affordable housing
• Review of housing typologies and specific sites: Davis Woods, Gull Crest, Town Hall
• Setting production goal numbers for housing
• Public comment opportunities at start and end of meeting

Town Council

The Communications Subcommittee of the School Building Advisory Committee is meeting to review and develop a communications master plan for the school building project. They will discuss key messages, outreach and feedback tools, and assign responsibilities. The meeting is focused on planning and coordination, with no final decisions expected.

• Review of Communications Masterplan directed by CESO
• Discussion of outreach tools: website, social media, emails
• Discussion of feedback tools: questions, point of contact
• Consolidation of project data and information
• Assignment of communications support activities

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss and establish resolution language, which is the main agenda item. The meeting includes roll call, public comment, and approval of previous minutes. The next meeting is scheduled for December 21, 2023, at 7 PM in the Jordan Conference Room at Town Hall.

• Establish resolution language
• Approval of minutes from previous meeting
• Next meeting: December 21, 2023, 7 PM, Jordan Conference Room, Town Hall

The Energy Committee voted to approve resolution language to forward to the Town Council as part of its Climate Planning process. No public comment was received, and the meeting adjourned at 5:45 pm.

• Approved resolution language to forward to Town Council (unanimous)

Town Council

The Cape Elizabeth School Building Advisory Committee is holding its second community forum to discuss the school building project. The agenda includes a project overview, a review of existing conditions and school needs, and an interactive exercise to craft a design statement. This is a discussion and public input session, not a final decision-making meeting.

• Community forum on school building project
• Review of existing conditions and school needs
• Interactive exercise on crafting the design statement

Town Council

This is a routine meeting of the School Building Advisory Committee Finance Subcommittee. The agenda includes welcoming, approving minutes from the previous meeting, updates on assigned items, identifying next steps and new activities, and public comment. No specific decisions or proposals are listed.

• Approval of minutes from November 9 meeting
• Updates on committee member assigned items
• Identification of new activities and assignment of dates

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss routine business, including debriefing the Human Library event, receiving updates on Community Heart & Soul, and reviewing a Google Form survey for department heads. The committee will also begin goal setting for 2024. Public comment is limited to 15 minutes per agenda item.

• Human Library debrief
• Community Heart & Soul update
• Department Heads Google Form Survey
• Goal Setting for 2024 – beginning discussion

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and revise several school policies, including liability coverage for staff transporting students in private vehicles, graduation requirements, and visitor safety. They will also consider developing a new policy on public communication and information. The committee aims to reach consensus before moving policies to the full board for approval.

• EEBB - Use of Private Vehicles for School Business: liability coverage changes per legal counsel
• JJH & IKF - Interrupted Study & Graduation Requirements: transcript and GPA impact review
• KI - Visitors to Schools: recommended additions for safety and privacy
• JJIG - Evaluation of Coaches: changes to align with current practices
• KDA - Public Information Program: possible new policy development

Town Council

The Town Council is conducting interviews for appointments to various town committees, including the Thomas Memorial Library, Recycling, Community Services, Fort Williams Park, Energy, Diversity Equity and Inclusion, and Personnel Appeals Board committees. The agenda lists the schedule of interviews for November 8 and November 28, 2023, with some applications withdrawn.

• Interviews for Thomas Memorial Library Committee candidates
• Interviews for Fort Williams Park Committee candidates
• Interviews for Recycling Committee candidates
• Interviews for Diversity, Equity and Inclusion Committee candidates
• Two applications withdrawn on 11/8/2023

School Board

The Cape Elizabeth School Board is holding a workshop to review the ongoing equity audit conducted by Jo Persad and to provide guidance to board members of the 2024-2025 Calendar Committee. The meeting also includes public comment and is recorded.

• Review of ongoing Equity Audit by Jo Persad
• Guidance for School Board members of the 2024-2025 Calendar Committee
• Public comment period
• Workshop recorded

Planning Board

The Cape Elizabeth Planning Board will consider two subdivision amendments and one private accessway permit request. The meeting also includes the approval of previous minutes and an expression of appreciation to town staff.

• Subdivision amendment for 3 Robinhood Rd to adjust a mutual lot line
• Subdivision amendment for 40 Broad Cove Rd to merge land into lots U36-12 and U36-13
• Private Accessway Permit request for 14 Sunnybank Rd to create access for a vacant lot

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss its final report, covering topics such as inclusionary zoning, accessory dwelling units, financial tools for housing diversity, and specific sites like Davis Woods and Gull Crest. The committee will also review minutes from previous meetings and consider an email on tax policy and housing. This is a working session to finalize recommendations.

• Discussion of HDSC Final Report including 1933 Building, Inclusionary Zoning, ADU, Financial Tools for Housing Diversity, Demographics, Incentives to Convert to Affordable Housing, Housing Typologies, Davis Woods, Gull Crest Site
• Review of minutes from October 30 and November 6, 2023 meetings
• Report and correspondence: Tom Murley email on tax policy and housing
• Public comment opportunities at beginning and end of meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to discuss different governmental models for DEI work, which they will share with the full Committee. The agenda includes only this discussion item plus call to order and adjournment.

• Discussion of governmental models for DEI work to share with full Committee

Town Council

The School Building Advisory Committee will receive updates from Harriman Architects regarding educational visioning and facility reviews. The committee will also discuss subcommittee structure and formalize members for communications and finance efforts.

• Educational visioning update from Harriman Architects
• Review of facilities status update
• Discussion on subcommittee structure for communications and finance

The committee approved the minutes from the previous meeting. Members received updates on student population projections, educational visioning, and facility tours. The committee also reviewed the agenda for an upcoming community forum scheduled for November 30, 2023.

• Approved minutes from previous meeting

Energy Committee

The committee will discuss methods for community outreach and potential mailing efforts. Members will also receive updates regarding solar energy, electric vehicles, and climate action planning.

• Exploration of communication channels and mailing efforts
• Climate Action Planning discussion
• Solar energy updates
• Electric vehicle (EV) updates

The committee focused on the preparation and execution of a Climate Action Planning meeting to be held at the library. The committee also agreed to review a treaty presented by representatives from the Third Act.

• Agreed to review a treaty presented by Third Act at the next meeting
• Discussed planning and execution of Climate Action Planning meeting at the library

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review bids for a pickleball request for proposals (RFP), hear updates from the Friends of Fort Williams and the Fort Williams Park manager, and consider public comment. The meeting includes approval of the previous month's minutes and opportunities for public input on both agenda and non-agenda items.

• Review of pickleball RFP bids
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams update by Kathy Raftice
• Approval of October 19, 2023 draft minutes

Town Council

The Town Council is holding an organizational caucus to prepare for the upcoming year. The session includes reviewing the 2024 meeting calendar and the FY 2025 budget review schedule.

• Discussion of 2024 council committee assignments
• Review of the 2024 meeting calendar
• Review of the FY 2025 budget review schedule
• Orientation of new council members

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including a machine-built trail RFP, 2024 priority projects, and trail work. They will also review the upcoming Planning Board meeting agenda and approve minutes from October 10, 2023.

• Machine built trail RFP
• 2024 priority projects
• Greenbelt Gazette update
• Greenbelt Map update status
• Planning Board review of November 21, 2023 agenda

The committee approved two open space event requests and the October 10 meeting minutes. Members directed staff to seek CMP permission and a contract proposal for machine-built trail work at Cross Hill. The committee decided not to pursue additional permitting for priority projects at this time.

• Approved Cape Courier tree lighting event (5-0)
• Approved Cape Community Arena Group event for up to 149 people (5-0)
• Recommended Town Council approval for Arena Group event of 150+ attendees (5-0)
• Deferred Arena Group food truck permitting to Town Council (5-0)
• Approved October 10, 2023 minutes (5-0)
• Directed Town Planner to obtain CMP permission for Cross Hill trail work
• Directed Town Planner to prepare a proposal contract with Chris Cyr for trail work
• Decided not to pursue additional permitting for priority projects currently

School Board

The Cape Elizabeth School Board will consider adopting its 2023-2024 goals, which cover budget, instruction, staff, communication, facilities, and board effectiveness. The board will also vote on policies regarding school board meetings, medical cannabis in schools, and concussion management, and hold first readings of three other policies. Reports will be given on facilities, fall assessments, and enrollment.

• Adopt 2023-2024 School Board Goals
• Approve Policy BE - School Board Meetings
• Approve Policy JLCDA - Medical Cannabis in Schools
• Approve Policy JJIF - Management of Concussions and Other Head Injuries
• First reading: Policies EEBB, ADA, KDB

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on proposed zoning amendments related to LD 2003, consider dismissing a lawsuit against The Lumbery, and discuss home business and project submission amendments. They will also acknowledge voter approval of a residential pesticide use ordinance and approve carrying forward $358,042 from FY 2023 to FY 2024.

• Public hearing and vote on LD 2003 zoning amendments
• Request to dismiss lawsuit against The Lumbery
• Proposed home business amendments set for public hearing or workshop
• Adoption of voter-approved Residential Pesticide Use Ordinance (effective Nov 17, 2023)
• Carry forward of $358,042 from FY 2023 to FY 2024

The Town Council approved zoning ordinance amendments relating to LD 2003 and authorized carrying forward $365,400 from the FY 2023 budget to FY 2024. The council also voted to dismiss a lawsuit against The Lumbery and scheduled a public hearing for home business amendments.

• Approved zoning ordinance amendments relating to LD 2003 (6-1)
• Approved dismissal of lawsuit against The Lumbery without prejudice (7-0)
• Scheduled public hearing for home business amendments for Dec. 11, 2023 (7-0)
• Referred project submission amendments to the Ordinance Committee (7-0)
• Tabled residential pesticide use ordinance to Dec. 11, 2023 (7-0)
• Authorized $365,400 carry-forward from FY 2023 to FY 2024 budget (7-0)
• Approved October 11, 2023 meeting minutes (7-0)

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to review project activities, make additions or changes, and assign timelines. They will also review a guidance and considerations document for the architect based on the previous meeting's discussion. The agenda includes public comment and adjournment.

• Review project activities and assign timelines
• Review architect guidance document from 11/2 discussion
• Public comment period

Town Council

The Communications Subcommittee of the School Building Advisory Committee is meeting to review and set up a communications master plan for the school building project. They will discuss key messages, outreach and feedback tools, and assign tasks. They will also review plans for the upcoming Meet the Architect Forum on 11/16 and the Design Forum on 11/30.

• Review communications masterplan directed by CESO
• Set up outreach tools: website, social media, emails
• Set up feedback tools: questions, point of contact
• Review plan for 11/16 Meet the Architect Forum
• Review plan for 11/30 Design Forum

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a site plan amendment for the Pond Cove Shopping Center at 327 Ocean House Rd, Suite 8, to change the use from village retail to restaurant. The board will also discuss logistics such as meeting schedules, related committees, and training. Public comment is not available at the workshop, but written comments can be submitted to the Town Planner.

• Site plan amendment for change of use from village retail to restaurant at 327 Ocean House Rd, Suite 8
• Discussion of Planning Board logistics including meeting schedule and training

Town Council

The Cape Elizabeth Town Council's Appointments Committee is conducting interviews for town appointments on November 8 and November 28. The agenda lists candidates with scheduled interview times; one candidate withdrew and one interview was tentatively rescheduled. This is a procedural meeting focused on filling positions, with no policy decisions or public hearings listed.

• Interviews scheduled for 20+ candidates on Nov 8 and Nov 28
• Kevin St. Jarre withdrew from consideration on 11/8/2023
• Kirsten Goethert's Nov 8 interview tentatively rescheduled to 11/28
• Amanda Leen's interview moved to 11/28 pending confirmation

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review survey results from ReconMR and discuss its final report, covering topics like town-owned land, inclusionary zoning, and financial tools. The committee will also receive staff updates and public comments. This is a working session to refine recommendations, not a final decision-making meeting.

• Presentation of Housing Diversity Survey Results by ReconMR
• Discussion of Town Farm and 1933 Building as potential housing sites
• Inclusionary zoning and incentives to convert to affordable housing
• Financial tools for housing diversity draft
• Accessory dwelling units (ADUs) and housing typologies

The committee reviewed survey results from 855 respondents regarding housing density, affordability, and land use. The committee agreed that the Town Owned Land section of its final report is complete and preliminarily accepted changes to the 1933 Building section.

• Agreed Town Owned Land report section is complete
• Agreed Town Farm remains a low-priority housing option
• Preliminarily accepted changes to the 1933 Building report section
• Requested survey consultants connect with town staff for GIS mapping data

Town Council

The School Building Advisory Committee is meeting to review the owner's representative project status, including visioning sessions and data collection, and to hear updates from the finance and communications subcommittees. They will also discuss committee norms and protocols. This is a working meeting with public comment periods, not a final decision-making session.

• Owner's representative project status report on accomplishments, visioning, data collection, and education programming
• Finance subcommittee update on role and current focus
• Communications subcommittee update on November 16 public forum
• Discussion on committee member presentation guidelines and norms, including right-to-know/freedom of access protocol

The School Building Advisory Committee met and approved the previous meeting's minutes. They received updates on the owner's representative project status, educational visioning sessions, and programming needs. The committee also discussed subcommittee updates and committee protocols, with no formal decisions made.

• Approved minutes from previous meeting (no objections)
• Scheduled public forum for November 16 at 6 PM with 'meet the architect' theme
• Finance Subcommittee to meet again November 9 at 5 PM in Jordan Conference Room

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to develop a communications master plan for the school building project, coordinating with the master schedule and the architect (Harriman). They will discuss key messages, outreach and feedback tools, and assign responsibilities. The agenda also includes planning for the upcoming Meet the Architect Forum on November 16.

• Create a communications master plan coordinated with the master schedule
• Discuss outreach tools: website, social media, emails
• Plan for the 11/16 Meet the Architect Forum
• Review communications support and activities

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review applications for the Bottle Donations Program, discuss outreach and communications, and receive updates on the Recycling Center. The agenda also includes public comment periods and approval of previous meeting minutes.

• Review of Bottle Donations Program applications
• Discussion of outreach, communications, and social media
• Recycling Center update
• Approval of October 5, 2023 draft meeting minutes

Town Council

The Finance Subcommittee of the School Building Advisory Committee is meeting to discuss its role, budget parameters for upcoming feasibility work, and how the larger Cape Elizabeth capital picture fits with their efforts. They will also work on developing a comprehensive capital investment plan and set future meeting dates. Public comment is included.

• Discussion of budget parameters for feasibility work
• Review of larger Cape Elizabeth capital picture
• Developing a comprehensive capital investment plan
• Setting ongoing meetings and agenda items

Town Council

The Town Council will hold a workshop to discuss proposed amendments to LD 2003, drafted by the Ordinance Committee. A public hearing and vote on the amendments are scheduled for November 13. No formal decisions will be made at this workshop.

• Discussion of proposed LD 2003 amendments
• Public comment limited to 15 minutes, 3 minutes per person
• Public hearing and vote scheduled for November 13
• Attachments include Town Manager memo on fiscal impacts and Councilor Reiniger's amendment proposal

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review a proposed amendment to the Conservation Ordinance regarding events. The agenda also includes approval of previous meeting minutes and public comment periods. Future topics include parking regulations and outdoor storage/display amendments.

• Conservation Ordinance Events amendment
• Minutes of October 25, 2023 meeting
• Public comment periods
• Pending: Parking regulations
• Pending: Outdoor storage and display amendments

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider a proposed adjustment to the 2023-2024 school year calendar, as recommended by Superintendent Record, due to canceled parent-teacher conferences on October 26-27, 2023. The board will also vote on adjournment. Public comment is scheduled.

• Consideration of calendar adjustment due to canceled parent-teacher conferences on 10/26/23 and 10/27/23
• Recommendation by Superintendent Record
• Public comment period
• Vote on motion to adjourn

The Cape Elizabeth School Board voted 7-0 to adjust the 2023-2024 school year calendar, making December 7, 2023 a half-day and December 8, 2023 a full day off for parent-teacher conferences. This change was made after conferences were canceled on October 26-27, 2023. The board also directed staff to reach out to Community Services regarding child care, the Volunteer Club, and ELO, and to communicate concerns promptly.

• Approved amended motion to adjust 2023-24 calendar: Dec 7 half-day, Dec 8 full day off for conferences (7-0)
• Directed outreach to Community Services for child care, Volunteer Club, and ELO
• Adjourned meeting (7-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss several draft reports regarding housing options. The discussion includes density, zoning, accessory dwelling units, and town-owned land.

• Discussion of Density and Zoning Draft
• Discussion of Inclusionary Zoning Draft
• Discussion of ADU Draft
• Discussion of 1933 Building Draft
• Discussion of Town Owned Land Draft

The Cape Elizabeth Ad-Hoc Housing Diversity Study Committee approved meeting minutes from September 25 and October 16, 2023. Members also discussed and took preliminary straw votes on density and zoning draft recommendations. Remaining agenda items were moved to upcoming meetings as the 9:00 PM hour approached.

• Approved September 25, 2023 meeting minutes
• Approved October 16, 2023 meeting minutes
• Took preliminary straw votes on density and zoning draft recommendations

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to plan the agenda for its November 2 meeting. The agenda includes a welcome, discussion of the upcoming meeting's agenda, and adjournment. This is a procedural planning session.

• Planning meeting for the November 2 SBAC agenda

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss survey insights, budget parameters for feasibility work, and how the larger Cape Elizabeth capital picture fits with their work. They will also set ongoing meetings and agenda items. This is a working session, not a final decision-making meeting.

• Discussion of insights from surveys
• Discussion of budget parameters for feasibility work
• How the larger CE capital picture fits with the subcommittee's work
• Setting ongoing meetings and agenda items

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss LD 2003 amendments and hear public comment. The agenda also lists pending items for future consideration, including a Conservation Events Amendment, parking regulations, and outdoor storage and display amendments. The meeting includes two public comment periods.

• Discussion of LD 2003 amendments
• Pending: Conservation Events Amendment
• Pending: Parking regulations
• Pending: Outdoor storage and display amendments
• Approval of September 19, 2023 meeting minutes

The Ordinance Committee voted 3-0 to send LD 2003 housing amendments to the Town Council, including a 1,100 sq. ft. cap on ADU size and allowing existing accessory structures to be converted to ADUs. The committee also clarified that site plan review remains for multifamily buildings not covered by LD 2003. The amendments were approved after discussion and public comment.

• Approved sending LD 2003 amendments to Town Council (3-0)
• Set ADU maximum size cap at 1,100 sq. ft.
• Allowed existing accessory structures to be converted to ADUs
• Retained question on small multifamily buildings with lot size analysis
• Deleted question 5 on 'multiplex' term history
• Added new question on whether 4-unit buildings are required
• Confirmed ADUs allowed on nonconforming lots that can have single-family homes
• Retained prohibition on STRs in ADUs

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by Elizabeth and Kyle Kirby, owners of 20 Surf Road (Map U05 Lot 60), to enlarge their garage under Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve minutes from the September 26, 2023 meeting. No other business is listed.

• Public hearing on garage enlargement at 20 Surf Road (Map U05 Lot 60)
• Approve minutes from September 26, 2023

The Board of Zoning Appeals approved a request for Elizabeth and Kyle Kirby to expand their house and garage on a nonconforming lot. The board found the proposal would not increase the existing nonconformity of the structure.

• Approved request to expand house/garage at 20 Surf Road (7-0)
• Approved Findings of Fact and Additional Findings of Fact (7-0)
• Approved September 26, 2023 meeting minutes (5-0, 2 abstained)

School Board

The School Board will hold a workshop to review next steps for the School Building Advisory Committee (SBAC) and the building project. Members will also discuss and finalize the board's goals for the 2023-2024 school year and review educational programming reports.

• Review of SBAC and building project next steps
• Finalization of 2023-2024 School Board goals
• Discussion of CEMS & Pond Cove Educational Programming Report

Riverside Cemetery Committee

The Riverside Cemetery Committee will meet to consider a buyback request from Lee and Maureen Humiston for a full-size lot in Section JJ Lot #100, which they purchased for a full burial and cremation but now need two full-size lots. The committee will also approve minutes from August 10, 2023, and note a vacancy due to April Powell's move out of town.

• Buyback request: Lee & Maureen Humiston, Section JJ Lot #100
• Approval of minutes from August 10, 2023
• Vacancy: April Powell term expires 12/31/2023

The Riverside Cemetery Committee approved the August 10, 2023 meeting minutes and conditionally approved a cemetery lot buyback request for Lee and Maureen Humiston. The committee also noted plans to meet during the winter to discuss potential fee adjustments for 2024.

• Approved August 10, 2023 minutes (2-0)
• Conditionally approved lot buyback request for Lee & Maureen Humiston (2-0)

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to create a communications masterplan for the school building project, coordinate with the master schedule, and set up outreach and feedback tools. They will also discuss roles, meeting dates, and take public comment.

• Create Communications Masterplan directed by CESO
• Set up communications structures: website, social media, emails
• Establish feedback tools: questions, point of contact
• Consolidate project data/information
• Discuss communications support and activities

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss community survey results, review roles and next steps with Harriman Architects, and plan a November public forum. The agenda includes routine items like minutes approval and public comment, but the main work is advancing the school building project.

• Discussion and analysis of community survey results
• Discussion with Harriman Architects on anticipated next steps
• Discussion on maintaining SBAC engagement in design work
• Plan for November public forum

The committee reviewed voter survey results showing cost and property tax increases as key concerns, and discussed tailoring project options to the community's 5-10% tax increase range. They also reviewed a task matrix, heard from Harriman Architects on next steps including a feasibility study and community engagement, and planned a November 16 public forum. No formal decisions were made; the meeting was procedural and discussion-focused.

• Approved minutes from previous meeting (unanimous)
• Reviewed voter survey results and discussed cost/tax increase implications
• Discussed task matrix and project schedule
• Planned November 16 'Meet the Architect' public forum

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business: roll call, public comment, and approval of prior minutes. The main agenda items are updates on Climate Action Planning, solar initiatives, and electric vehicles (EV), followed by scheduling the next meeting. This is a working session with no votes on specific proposals listed.

• Updates on Climate Action Planning
• Updates on Solar initiatives
• Updates on Electric Vehicles (EV)
• Next meeting scheduled for November 16, 2023 at 7 PM in Jordan Conference Room

The Cape Elizabeth Energy Committee met on October 19, 2023, and approved the previous meeting's minutes. They discussed adding action items to future agendas and planning for the Community Climate Action Plan Workshop at Thomas Memorial Library. No substantive decisions were made beyond approving the minutes.

• Approved meeting minutes
• Agreed to consider adding action items to future agendas

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting, with updates from Gorrill Palmer and the Friends of Fort Williams, plus subcommittee reports. The committee will also approve the September 21 draft minutes and take public comment on both agenda and non-agenda items.

• Gorrill Palmer update by Will Haskell and Bob Malley
• Approval of September 21, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Subcommittee updates
• Public comment periods for agenda and non-agenda items

The committee voted to suggest a rotary concept at the Shore Road entrance to the Town Council to improve traffic flow and safety. The board also approved requests for soccer practice and a vintage car show. Staff provided updates on several RFP processes for park amenities.

• Suggested Shore Road rotary concept to Town Council (5-0)
• Approved September 21, 2023 meeting minutes (4-0)
• Approved Cape Elizabeth Soccer Club use of Parade Ground fields for practice (4-0)
• Approved National Vintage Volvo car show for July 13 or July 20 (4-0)

Planning Board

The Cape Elizabeth Planning Board will hold public hearings and reviews on several items, including a private accessway permit for a vacant lot on Sunnybank Road and final subdivision review for the 16-unit Carr Woods condominium project on Deep Brook Drive. The board will also hold public hearings on proposed amendments to submission deadlines and digital submission requirements, as well as home business ordinance changes. The meeting includes approval of prior minutes and a public comment period.

• Private Accessway Permit for vacant lot at 14 Sunnybank Rd (U41-19)
• Final subdivision review and Resource Protection Permit for Carr Woods, 16 condos + 1 single-family home on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Public hearing on Project Submission amendments (deadlines, digital submission, Sec. 19-10-3 and 16-3-6(c))
• Public hearing on Home Business Amendments (Sec. 19-10-3)

The Planning Board denied a request for a 16-unit condominium and single-family home subdivision, citing the applicant's failure to demonstrate technical and financial capability. The Board also recommended two sets of ordinance amendments to the Town Council.

• Denied Carr Woods Final Subdivision Review and Resource Protection Permit (4-2)
• Deemed 14 Sunnybank Rd Private Accessway Permit application complete (6-0)
• Tabled 14 Sunnybank Rd application until November 21, 2023 (6-0)
• Recommended Project Submission Amendments to Town Council (7-0)
• Recommended Home Business Amendments to Town Council (7-0)
• Approved September 19, 2023 meeting minutes (5-0-1)
• Approved October 3, 2023 Workshop minutes (5-0-1)

Town Council Ordinance Committee

The Town Council Ordinance Committee is holding a public information forum to explain a proposed ordinance that would allow accessory dwelling units, as required by Maine state law LD 2003. The forum is for residents to ask questions and clarify details, not to debate pros and cons. The Town Council is expected to vote on the ordinance in November.

• Proposed ordinance to comply with LD 2003 requiring accessory dwelling units by January 1, 2024
• Forum facilitated by Craig Freshley of Good Group Decisions
• Communications services provided by Tom Bell of GPCOG
• Ordinance developed over 8 committee meetings, 3 council meetings, 2 workshops, and 2 public hearings
• Town Council vote expected in November

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss drafts of its final report, including financial tools, affordable housing trusts, density and zoning, infill lots, and inclusionary zoning. The committee will also review meeting minutes and receive staff updates. Public comment is limited to three minutes per person.

• Discussion of Financial Tools for Housing Diversity draft
• Discussion of Affordable Housing Trusts draft
• Discussion of Density and Zoning draft
• Discussion of Infill Lots draft
• Discussion of Inclusionary Zoning draft

The Ad-Hoc Housing Diversity Study Committee approved minutes from three prior meetings and discussed drafts of the final report, including financial tools, affordable housing trusts, density and zoning, and infill lots. The inclusionary zoning section was moved to the next meeting. No final decisions on the report's content were made.

• Approved August 28, 2023 meeting minutes (6-0)
• Approved September 18, 2023 meeting minutes (6-0)
• Requested revisions to September 25, 2023 minutes to be more succinct
• Approved infill lots section for final report
• Moved inclusionary zoning draft to October 30 agenda

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss updates on the Human Library project and Community Heart & Soul initiative, review a survey for department heads, and hear reports on online DEI training modules. Public comment periods are scheduled.

• Human Library update and plans
• Community Heart & Soul update
• Department Heads Google Form Survey
• Online DEI training modules – reports and recommendations

Town Council

The Cape Elizabeth Town Council will vote on several items, including hiring Harriman as the architectural design team for the school project and CESO Communications as its communication consultant, both recommended by the School Building Advisory Committee. They will also consider adopting General Assistance maximums for 2023-2024, proposed zoning amendments on outdoor storage and display, and a request from the Cape Arena Group for the town to assume ice arena electricity costs. The council will also discuss LD 2003 housing amendments and schedule a public hearing for November 13.

• Vote to contract with Harriman as architectural design team for school project
• Vote to contract with CESO Communications as communication consultant for school project
• Public hearing and adoption of General Assistance maximums for Oct 1, 2023 - Sep 30, 2024
• Proposed zoning ordinance amendments on outdoor storage and display (related to Lumbery settlement)
• Request from Cape Arena Group for town to assume electricity charges for community ice arena

The Cape Elizabeth Town Council approved a supplemental appropriation of up to $35,000 to pay the ice arena's electricity bill for the 2023-2024 season (6-1). The council also approved contracts with Harriman for architectural design services and CESO Communications for communication services for the school project, and scheduled a public hearing on LD 2003 zoning amendments for November 13. A motion to refer LD 2003 policy issues to committees failed (2-5).

• Approved $35,000 supplemental appropriation for ice arena electricity (6-1)
• Approved contract with Harriman for school architectural design (7-0)
• Approved contract with CESO Communications for school communications (5-2)
• Adopted General Assistance Maximums for 2023-2024 (7-0)
• Approved liquor license renewals for The Well at Jordan's Farm (6-0, 1 recusal) and Good Table (consent)
• Accepted $5,000 Click It or Ticket grant and $5,000 Distracted Driving grant
• Scheduled public hearing on LD 2003 amendments for November 13 (7-0)
• Referred LD 2003 policy issues to committees (2-5, failed)

Community Services Committee

The Community Services Committee is holding a regular meeting to approve minutes from April and September 2023, and to receive updates on Cape Elizabeth Community Services (CECS) and Fort Williams/PHL. The agenda is largely procedural, with no specific decisions or proposals listed. Public comment is limited to three minutes per person and 15 minutes per agenda item.

• Approval of minutes from April 12, 2023 and September 13, 2023
• CECS Updates
• Ft Williams and PHL Update

School Board

The Cape Elizabeth School Board is holding its regular business meeting on October 10, 2023. The board will vote on approving Harriman as the architectural design team and a communications consultant, both endorsed by the School Building Advisory Committee. It will also consider policies for second reading and review first reading policies on topics like medical marijuana in schools and graduation requirements. Reports from the superintendent, business manager, and committees will be presented.

• Vote to approve Harriman as architectural design team
• Vote to approve communications consultant (name blank in agenda)
• Second reading of policies BEDH, BBAA, JLCA, JLCB, JLCC, JLCE, JLCD, BDE-R
• First reading of policies BE, JLCDA (medical marijuana), JJIF (concussions), JJH, IKF (graduation requirements)
• Reports on enrollment numbers and SBAC

The Cape Elizabeth School Board unanimously approved contracting with Harriman as the architectural design team for the school project, authorizing the Superintendent and Town Manager to negotiate and sign the contract. The board also approved CESO as the communication consultant for the project, and approved several policies on second reading, including those on public participation, board powers, physical exams, immunizations, communicable diseases, first aid, medication administration, and standing committee procedures. All votes were 7-0.

• Approved contract with Harriman as architectural design team for school project (7-0)
• Approved contract with CESO as communication consultant for school project (7-0)
• Approved Policy BEDH - Public Participation at Board Meetings (7-0)
• Approved Policy BBAA - School Board Powers and Responsibilities (7-0)
• Approved Policy JLCA - Physical Examination Requirements and Sharing Information (7-0)
• Approved Policy JLCB - Immunizations of Students and Communicable Diseases (7-0)
• Approved Policy JLCC - Communicable Infectious Diseases (7-0)
• Approved Policy JLCE - First Aid, JLCD - Administration of Medication, and Procedure BDE-R (7-0)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including a machine-built trail RFP, a greenbelt map update, and priority project status. They will also review minutes from September 12 and take citizen comments. No Planning Board items require review at this meeting.

• Machine built trail RFP discussion
• Greenbelt Map update
• Priority projects status update
• Greenbelt Gazette discussion
• No Planning Board review items for October 17

The Cape Elizabeth Conservation Committee approved an updated greenbelt trails map, incorporating changes to trail ownership, additions, and deletions. The committee also discussed a proposal for machine-built trails at Cross Hill and scheduled a site walk, but took no formal action on it. The meeting was otherwise procedural, including approval of prior minutes.

• Approved updated greenbelt trails map (6-0)
• Approved minutes of previous meeting (6-0)
• Scheduled site walk for machine-built trails proposal on Nov 1

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, hear public comment, and discuss outreach, communications, and social media efforts. They will also receive an update on the Recycling Center and address other business. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Approval of September 7, 2023 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

The Recycling Committee unanimously approved the September 7, 2023 meeting minutes. They discussed outreach for upcoming events, including the household hazardous waste day and clothing swap, and reviewed the bottle donations program. No substantive policy decisions were made; the meeting was largely procedural and planning-focused.

• Approved September 7, 2023 meeting minutes (6-0)
• Adjourned meeting at 7:52 PM (unanimous)

Town Council

The Communications Subcommittee of the School Building Advisory Committee is meeting to discuss Harriman's capacity for public outreach and building project communications, plan public forums pending a School Board/Town Council vote, and consider endorsing CESO as the SBAC communication consultant. The meeting is focused on planning and discussion, with no final decisions expected.

• Discussion with Harriman about public outreach and communications support
• Planning for Harriman public forums (pending SB/TC vote)
• Consideration of endorsing CESO as SBAC communication consultant

Town Council

The School Building Advisory Committee is meeting to discuss the school building project, including a status report from the owner's representative, analysis of voter survey results, and updates from the communications subcommittee. The committee will consider actions regarding a communications consultant and planning for an architecture firm public forum. An education plan update will be provided by Dr. Record.

• Owner's representative project status report
• Analysis of voter survey results
• Action on communications consultant
• Planning for Architecture Firm Public Forum
• Education plan update by Dr. Record

The School Building Advisory Committee approved hiring CESO as the communications consultant for the school building project with a 7-0 vote. The committee deferred discussion of voter survey results to October 19 to allow absent members to participate. An update on the education plan was provided, with delivery to the School Board expected in October and to the committee in November.

• Approved hiring CESO as communications consultant (7-0)
• Deferred voter survey results discussion to October 19
• Approved minutes from previous meeting (no objection)

School Board

The Policy Committee is reviewing various updates to school department policies, including student health, safety, and board responsibilities. Many items are undergoing second readings following initial reviews in September.

• Revision of BEDH regarding public comment procedures at School Board meetings
• Revision of BBAA regarding School Board powers and responsibilities
• Updates to student immunization and communicable disease policies (JLCB, JLCC)
• Revision of JLCD regarding the use of naloxone by school nurses
• Proposal for BDE-R to allow recording of public standing committee meetings

Town Council

The Town Council and School Board will hold a joint workshop to discuss the ongoing work of the School Building Advisory Committee (SBAC), including the committee's unanimous selection of architect Harriman and a communications consultant. Both boards are expected to vote on these recommendations at their respective October meetings. Public comment is limited to 15 minutes, with 3 minutes per person.

• Review of SBAC's unanimous architect selection of Harriman
• Review of SBAC's selection of the communication consultant
• Introduction of the Owner's Representative and discussion of their role
• Discussion of survey impressions from the Town Council and School Board
• Recommended next steps for both boards

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review a proposal from potential communications consulting firm CESO and decide whether to endorse bringing CESO forward to the full SBAC, School Board, and Town Council for approval. They will also plan an architectural firm public forum. The meeting includes public comment.

• Review updated proposal from CESO
• Decide on endorsing CESO as SBAC communications consultant
• Plan Architectural Firm Public Forum

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed lot line adjustment between properties at 12 Littlejohn Rd and 3 Robinhood Rd, which requires a subdivision amendment. They will also review amendments to project submission deadlines and digital submission requirements, as well as home business amendments referred by the Town Council. The board will discuss logistics, meeting schedules, and training. Public comment is not available at this workshop; written comments are encouraged.

• Lot line change between 12 Littlejohn Rd (U6-47) and 3 Robinhood Rd (U6-116) requiring subdivision amendment
• Project submission amendments: update deadlines and digital submission
• Home business amendments referred by Town Council
• Planning Board logistics: meeting schedule, training, committee work

The Planning Board scheduled two public hearings for its October 17, 2023 meeting following draft ordinance reviews. Members voted 4-0 to set a hearing on amendments updating digital submission standards and application deadlines. The board also voted 4-0 to advance proposed zoning amendments regulating home businesses to a public hearing.

• Scheduled public hearing on project submission amendments for Oct. 17 (4-0)
• Scheduled public hearing on home business amendments for Oct. 17 (4-0)
• Rescheduled November workshop to Nov. 8

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Human Library Planning Committee is meeting to discuss volunteer roles and the organization plan for the Human Library Event scheduled for October 14, 2023. The agenda includes only these planning discussions and standard procedural items.

• Discuss volunteer roles for Human Library Event on October 14, 2023
• Discuss organization plan for Human Library Event on October 14, 2023

Town Council

The School Building Advisory Committee's Planning Subcommittee is meeting virtually to plan the agendas for an October 4 joint workshop with the town council and school board, and an October 5 regular SBAC meeting. The meeting includes public comment and adjournment.

• Agenda planning for 10/4/23 joint workshop with town council and school board
• Agenda planning for 10/5/23 regular SBAC meeting
• Public comment

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider two items: approving a lease financing agreement for LED lighting projects at Pond Cove Elementary School and Cape Elizabeth Middle School, and approving a high school physical education class field trip to The Forks, Maine for whitewater rafting and outdoor activities on October 1-2, 2023. The meeting also includes a motion to adjourn.

• Lease financing for LED lighting at Pond Cove Elementary School and Cape Elizabeth Middle School
• Field trip to The Forks, Maine for whitewater rafting, team-building, camping, and outdoor skills on Oct. 1-2, 2023

The Cape Elizabeth School Board unanimously approved a lease financing agreement for LED lighting projects at Pond Cove Elementary School and Cape Elizabeth Middle School. The board also approved a high school physical education field trip to The Forks, Maine for whitewater rafting and team-building activities. Both votes were 6-0.

• Approved lease financing for LED lighting at Pond Cove Elementary and Cape Elizabeth Middle School (6-0)
• Approved CEHS Phys. Ed Adventure Class field trip to The Forks, Maine on Oct. 1-2, 2023 (6-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on two requests to enlarge residential structures. The board will also vote to approve minutes from its August 22, 2023 meeting. No other business is listed.

• Request by Chris & Amy Gamble to enlarge house at 10 Woodland Road (Map U1 Lot 12) under Section 19-4-3.B.4
• Request by Frank & Lynn Morang to reconstruct and expand garage at 17 Kettle Cove Road (Map U16 Lot 33A) under Sections 19-4-3.B.3 & B.4
• Approval of minutes from August 22, 2023

The Cape Elizabeth Zoning Board of Appeals approved two requests to expand nonconforming structures. The first allowed Chris and Amy Gamble to add a shed dormer to their house at 10 Woodland Road, and the second allowed Frank and Lynn Morang to reconstruct and expand their garage at 17 Kettle Cove Road. Both approvals were unanimous (5-0), and the board also approved findings of fact for each case.

• Approved expansion of house at 10 Woodland Road (5-0)
• Approved findings of fact for 10 Woodland Road (5-0)
• Approved reconstruction/expansion of garage at 17 Kettle Cove Road (5-0)
• Approved findings of fact for 17 Kettle Cove Road (5-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss draft components of its final report, including density, zoning, and affordable housing trusts. The committee will also hold a Q&A session with a survey consultant and review various staff updates.

• Discussion of Affordable Housing Trusts draft
• Discussion of Density and Zoning draft
• Discussion of Financial Tools for Housing Diversity draft
• Survey Consultant Q&A
• Review of staff updates regarding ADUs and the Gull Crest site

The Ad-Hoc Housing Diversity Study Committee reviewed survey methodology and agreed to include all respondents, including those from open-source links, in the final report. The committee discussed draft recommendations, specifically agreeing to promote the establishment of a 501c3 housing trust. No final votes were taken on the full report, as drafts for density and zoning are still under discussion.

• Agreed to retain all survey respondents, including 383 from open-source links
• Recommended promoting the establishment of a 501c3 housing trust
• Decided to exclude 99 partial survey responses from the main report but analyze them separately
• Set deadlines for committee members to upload draft report sections to a shared drive
• Scheduled next meeting for October 16 at 6:00 PM

Fort Williams Park Committee

The committee will conduct a site walk at the Parade Ground Parking Lot before meeting at the Community Center. The agenda includes an update from Friends of Fort Williams and reports from various subcommittees.

• Site walk at Fort Williams Park Parade Ground Parking Lot
• Friends of Fort Williams update from Andrea Southworth
• Subcommittee updates

The Fort Williams Park Committee approved the August 17 draft minutes and discussed several maintenance and improvement projects, including bleachers, tennis courts, pickleball courts, and the pond. Subcommittees are working on RFPs for tennis and pickleball courts, and the committee agreed to leave a small area untouched during pond dredging. Member terms and committee openings were also discussed.

• Approved August 17, 2023 draft meeting minutes (6-0)
• Agreed to leave area between two birch trees untouched during pond dredging
• Agreed CEHPS sign should be placed to the right and back close to the building at Officers Row
• Agreed to clean hillside between Goddard and left of pathway to Battery Keyes, using wood chips, mulch, and plants

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including approving minutes and hearing public comment. The main agenda items are a presentation on climate planning via GPCOG and an update on electric vehicle and solar initiatives. The meeting is largely procedural, with no major decisions or votes listed.

• GPCOG climate planning presentation via Zoom
• EV/Solar update
• Approval of previous meeting minutes
• Public comment periods

The Energy Committee approved its meeting minutes and discussed ongoing work on the Climate Action Plan, including a community outreach event and bike infrastructure improvements. They also reviewed the solar energy project, focusing on contract terms, permits, and cost savings. No formal decisions were made beyond approving the minutes.

• Approved meeting minutes (unanimous)

Town Council

The Cape Elizabeth School Building Advisory Committee (SBAC) is reviewing results of a voter survey conducted in July-August 2023 to understand why the $115.9 million school buildings bond proposal failed in the November 2022 referendum. The survey of 1,652 property owners found that 62% of respondents opposed the proposal, with cost and tax increases cited as top reasons. Residents indicated that a revised proposal with lower cost, reduced size/scope, and smaller tax increase would increase support. The committee will use these findings to develop a new proposal.

• Survey of 3,874 property owners; 1,652 responses (22.6% response rate)
• 62% of respondents opposed the November 2022 $115.9 million school bond
• Top reasons for opposition: cost (68%), tax increase (46%), proposal excessive (34%)
• 52% prefer renovation and new construction combined; 22% new construction only; 20% renovation only
• Changes to increase support: lower cost (35%), reduced size/scope (21%), smaller tax increase (14%)

Planning Board

The Cape Elizabeth Planning Board will hold a final subdivision review and Resource Protection Permit hearing for Carr Woods, a proposed 16-unit condominium and one single-family home lot on Deep Brook Drive. The board will also approve minutes from the August 15, 2023 meeting and take public comment.

• Final subdivision review for Carr Woods, 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Resource Protection Permit application under Sec. 19-8-3
• Approval of minutes from August 15, 2023 meeting
• Public comment period

The Cape Elizabeth Planning Board voted 4-2 to table final subdivision review and a Resource Protection Permit for the Carr Woods project, a 16-unit condominium and single-family home on Deep Brook Drive, until the October 17, 2023 meeting. The continuance was granted to allow the applicant to respond to public comments and provide additional evidence on technical and financial capacity. The board also approved the August 15, 2023 meeting minutes (5-0).

• Tabled Carr Woods final subdivision review and Resource Protection Permit to Oct. 17 (4-2)
• Approved August 15, 2023 meeting minutes (5-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review minutes, hear public comment, and discuss logistics for an upcoming public forum on LD 2003 amendments. The committee is also scheduling future meetings for October 16 and 25, 2023, to address the amendments. Pending items include a Conservation Events Amendment and parking regulations.

• Discussion of LD 2003 amendment public forum logistics
• Scheduling of October 16, 2023 public forum and October 25, 2023 amendments meeting
• Pending Conservation Events Amendment
• Pending parking regulations

The Ordinance Committee approved minutes and discussed logistics for an October 16 public forum on LD 2003 compliance, including a proposed increase in the maximum ADU size from 600 to 1,100 sq. ft. The committee agreed to recommend that the Town Council schedule a second public hearing on November 13 and a workshop on or about November 1, to allow amendments to take effect before the January 1, 2024 state deadline. No final ordinance decisions were made; the committee will meet again on October 25 to tweak amendments based on forum input.

• Approved September 13, 2023 meeting minutes (3-0)
• Agreed to recommend Town Council schedule second public hearing on November 13, 2023
• Agreed to recommend Town Council hold workshop on or about November 1, 2023
• Agreed to meet October 25, 2023 to tweak amendments based on public forum input
• Agreed to have Craig Freshley draft forum agenda for committee review
• Agreed to have Tom Bell assist with presentation and promotion (press release, ad, letter to editor)

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and finalize its report, including drafts on accessory dwelling units, affordable housing trusts, density and zoning, and financial tools. The committee will also set future meeting dates and receive staff updates on surveys. Public comments are invited.

• Discussion of ADU draft
• Discussion of Affordable Housing Trusts draft
• Discussion of Density and Zoning draft
• Discussion of Financial Tools for Housing Diversity draft
• Survey updates

Town Council

The School Building Advisory Committee is meeting to identify designer/architect candidates for interviews and agree on questions to send them. They will also get a quick update on the upcoming community forum on September 20. The meeting includes public comment periods.

• Identify designer/architect candidates for interviews
• Agree on questions to send to architect candidates
• Update on Community Forum on 9/20/23
• Upcoming architect interviews on 9/19/23

The committee disqualified one firm for an incomplete submission and voted to interview the four remaining candidates. The committee also established a process for selecting interview questions from a list of 56 submissions.

• Disqualified WBRC due to incomplete submission (7-0)
• Approved interviewing four remaining architect firms (7-0)
• Approved minutes from previous meeting

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to plan a public forum scheduled for September 20, 2023, and to review voter survey findings and recommendations. They will also finalize interview questions for a communications consultant. This is a working session with no formal votes or decisions listed.

• Planning for the Public Forum on 9/20/2023
• Review of Voter Survey Findings and Recommendations
• Finalizing Communications Consultant Interview Questions
• Public comment period

Community Services Committee

The Community Services Committee will meet to receive updates regarding Fort Williams and PHL. The meeting also includes approval of previous minutes and general committee updates.

• Fort Williams and PHL update
• CECS updates
• Approval of April 12, 2023 minutes

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss several ongoing initiatives, including a survey update, online DEI training modules, best practices recommendations, and a Human Library update. The committee will also review systems used by other towns and consider the Community Heart & Soul Program. Public comment periods are scheduled at the start and end of the meeting.

• Discussion of committees, task forces, and commissions in other towns
• Update on Department Google Form Survey
• Reports on individual research and recommendations for online DEI training modules
• Human Library update
• Community Heart & Soul Program discussion (see attached CHS-Overview)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to approve minutes from August 8, 2023, and discuss amendments related to LD 2003. The agenda also lists pending items on conservation events and parking regulations, but no specific decisions are noted.

• Review of LD 2003 amendments
• Pending: Conservation Events Amendment
• Pending: Parking regulations

The committee discussed draft amendments to align town ordinances with state LD 2003 requirements regarding accessory dwelling units (ADUs) and multifamily housing. Members reviewed lot analysis data and legal constraints on parking and rental restrictions. The committee agreed to add a provision regarding tear-downs to the draft for further public review.

• Approved August 8, 2023 meeting minutes (3-0)
• Decided to retain the 2+ unit definition for multifamily/multiplex buildings
• Agreed to add a provision to the Small multifamily section regarding tear-downs

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Sub-Committee on Culture is meeting to draft a goal for 2024 to present to the full committee. The agenda is minimal and procedural, with no other substantive items listed.

• Draft 2024 goal for presentation to full committee

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on lease financing for LED lighting projects at Pond Cove Elementary and the Middle School, approval of a Model UN field trip, and adoption of several policies. The board will also receive reports from administrators and the superintendent, and be notified of numerous summer 2023 new hires.

• Lease financing for LED lighting at Pond Cove Elementary and Cape Elizabeth Middle School
• Field trip approval for CEHS Model UN to Brown University, Nov 10-12, 2023
• Second reading of policies BEDH and BBAA (School Board Powers and Responsibilities)
• First reading of policies on physical exams, immunizations, communicable diseases, first aid, medication administration, and standing committees
• Notification of over 30 new hires for summer 2023 across schools

The Cape Elizabeth School Board approved a field trip for the CEHS Model United Nations to Brown University (7-0) and approved prior meeting minutes (7-0). A motion to authorize lease financing for LED lighting projects at Pond Cove Elementary and the Middle School was moved to the next meeting. The board also received first-read policies and new hire notifications, with no action required on those items.

• Approved Model UN field trip to Brown University, Nov 10-12 (7-0)
• Approved minutes from June 13, June 20, July 10 meetings (7-0)
• Moved LED lighting lease financing vote to next meeting
• Received first-read policies (JLCA, JLCB, JLCC, JLCE, JLCD, BDE-R) - no action
• Noted new hires for summer 2023 - no vote

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including a machine-built trail RFP and priority project status. They will also review minutes from July 13, 2023, and note there are no Planning Board items requiring review. The meeting includes a public comment period.

• Machine built trail RFP
• Priority projects status update
• Greenbelt Gazette update
• No Planning Board items for September 19, 2023

The committee approved a request from the Cape Elizabeth Land Trust (CELT) to remove invasive plants, specifically glossy buckthorn, in Gull Crest. The committee also directed staff to apply for Maine Conservation Corps funding for trail improvements in Winnick Woods.

• Approved July 13, 2023 minutes (6-0)
• Approved CELT request to remove invasive plants in Gull Crest (6-0)
• Directed staff to submit Maine Conservation Corps application for Winnick Woods trail work

Town Council

The Cape Elizabeth Town Council will discuss several items, including a request to voluntarily dismiss a zoning violation lawsuit against The Lumbery, setting a public hearing for General Assistance maximums, extending the Housing Diversity Study Committee's deadline, and considering a request from the Cape Arena Group for the town to assume electricity costs. The council will also review recommendations on a pesticide ordinance and home business amendments, and consider changing the first-half FY 2024 real estate tax due date.

• Request to dismiss lawsuit against The Lumbery (Item #113-2023)
• Public hearing set for General Assistance maximums for Oct 1, 2023 - Sep 30, 2024 (Item #114-2023)
• Extension of Housing Diversity Study Committee deadline to Dec 31, 2023 (Item #115-2023)
• Cape Arena Group requests town assume electricity charges (Item #116-2023)
• Proposed change of first-half FY 2024 tax due date from Oct 16 to Oct 23, 2023 (Item #120-2023)

The Cape Elizabeth Town Council voted unanimously to pause implementation of the town-wide property revaluation, pushing it to Fiscal Year 2025, and to move the first-half FY2024 tax due date from October 16 to October 23, 2023. The council also voted 5-2 to amend a motion regarding the lawsuit against The Lumbery, directing staff to schedule public mediation instead of seeking voluntary dismissal. Other actions included extending the Housing Diversity Study Committee deadline to December 31, 2023, and referring several items to workshops or public hearings.

• Paused revaluation implementation to FY2025 and moved first-half tax due date to Oct 23, 2023 (7-0)
• Amended Lumbery lawsuit motion to schedule public mediation and stay violations (5-2)
• Referred land use non-compliance policy review to workshop (7-0)
• Set public hearing for General Assistance appendices on Oct 11, 2023 (7-0)
• Extended Housing Diversity Study Committee deadline to Dec 31, 2023 (7-0)
• Tabled ice arena electricity cost assumption to Oct 11, 2023 (7-0)
• Referred pesticide ordinance notification process to workshop (7-0)
• Referred home business amendments to Planning Board (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve August minutes, hear public comment, and discuss the Bottle Donations Program, outreach and social media efforts, member updates, and a Recycling Center update. The agenda is routine business with no major policy decisions or contracts listed.

• Approval of August 3, 2023 draft meeting minutes
• Discussion of Bottle Donations Program
• Outreach, communications, and social media update
• Recycling Center update

The Recycling Committee approved the August 3, 2023 meeting minutes as amended and voted unanimously to extend the bottle donations program application period from five to six weeks. No other formal votes were taken; remaining items were discussions and updates.

• Approved August 3, 2023 meeting minutes as amended (5-0)
• Extended bottle donations application period from five to six weeks (unanimous)

Town Council

The School Building Advisory Committee's Communications Subcommittee is meeting to review proposals from communications consultants and decide next steps. They will also discuss the communication plan for the upcoming public forum on September 20 and the overall communication strategy. The meeting is open to public comment.

• Review Communications Consultant RFPs and determine next steps
• Review communication plan for September 20 public forum
• Review overall communication plan

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss the selection process for a design team, including reviewing qualifications and setting interview dates. They will also receive updates on the owner's representative, communications consultant, and review survey results from the Portland Research Group. Public comment is scheduled.

• Selection process for design team, including short-listed firms and interview questions
• Possible interview dates: September 19 or 21, 4-8 pm
• Update on Communications Consultant RFP
• Preparation for public forum on September 20
• Presentation of survey results from Portland Research Group

School Board

The Cape Elizabeth School Board's Policy Committee will review and recommend revisions to several policies, including BEDH (board meeting procedures and public comment), BBAA (board powers and responsibilities), and multiple health-related policies (JLCA, JLCB, JLCC, JLCE, JLCD, JLCDA). They will also consider recording committee meetings for transparency and set future meeting dates. The agenda is primarily policy review and revision, with no major budget or construction items.

• Revise BEDH to clarify public comment procedures at board meetings
• Revise BBAA to state board members' obligation to represent best interests of students
• Update JLCD to include administration of Naloxone (Narcan) in schools
• Update JLCDA to comply with Maine Medical Use of Marijuana Act
• Consider recording standing committee meetings for accessibility and transparency

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting to receive an update from Town Assessor Clinton Swett on the ongoing property revaluation and an overview of a senior property tax relief volunteer program. No formal votes will be taken, as workshop meetings are for discussion and guidance only. Public comment is limited to 15 minutes total, with 3 minutes per speaker.

• Update from Town Assessor Clinton Swett on revaluation
• Overview of senior property tax relief by a volunteer program
• Reference to M.R.S. Title 36 §6232 (municipal authority)

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss three items: a private accessway permit request for a lot near 18 McKenney Point Rd, proposed amendments to project submission deadlines and digital submission requirements, and internal board logistics. This is a workshop, so no final decisions are being made; public comment is by written submission only.

• Private accessway permit discussion for lot U41-19 near 18 McKenney Point Rd
• Referral request to Town Council for amendments on submission deadlines and digital materials
• Discussion of meeting schedule, logistics, related committees, and training

Town Council

The Communications Subcommittee of the School Building Advisory Committee will meet to review proposals from communications consultants, discuss the interview process, and plan messaging for a September public forum. They will also hear from the Owner's Representative about key communications milestones. Public comment is scheduled.

• Review Communications Consultant RFPs
• Discuss interview process for consultant selection
• Plan messaging for September public forum
• Hear input from Owner's Rep on communications milestones

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss and advance its work on housing diversity in Cape Elizabeth. The agenda includes a presentation from GPCOG, a report from Judy Coby-George on the Loomio platform, and discussions on the final report outline, an ordinance committee memo on affordable housing options, and a survey. The committee will also consider extending its meeting schedule.

• GPCOG presentation with Q&A (45 minutes)
• Loomio Report from Judy Coby-George (20 minutes)
• Discussion of HDSC Final Report Outline
• Review of April 6, 2023 Ordinance Committee Memo on options to promote affordable housing
• Survey discussion and extension of meeting dates

The committee discussed regional housing goals from the Greater Portland Council of Government and reviewed resident feedback from a Loomio discussion forum. Members also discussed the outline for the final report, including sections on Accessory Dwelling Units (ADUs) and affordable housing options.

• Approved minutes from August 7, 2023 meeting (5-0)
• Scheduled upcoming meetings for October 16, October 30, December 4, and December 18

Zoning Board of Appeals

The Zoning Board of Appeals will hear a request to enlarge a house located at 24 Gayfield Road. The request is being made by Erik Lippman on behalf of owners TC & Chelea Haffenreffer. The land is owned by The Sprague Corporation.

• House enlargement request at 24 Gayfield Road (Map R09 Lot 6-5)

The Zoning Board of Appeals approved a request to expand a house, deck, and stairs at 24 Gayfield Road. The board found the proposed structure would not increase the nonconformity of the existing dwelling.

• Approved house expansion request for 24 Gayfield Road (6-0)
• Approved Findings of Fact and Additional Findings of Fact for 24 Gayfield Road (6-0)
• Approved June 27, 2023 meeting minutes (5-0)

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss several items, including a sign request from the Cape Elizabeth Historical Preservation Society, an update from the Friends of Fort Williams, and a general park project update. The committee will also consider approving the June 15, 2023 draft minutes and hear public comments.

• Cape Elizabeth Historical Preservation Society sign request
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams Park project update and discussion by Kathy Raftice
• Approval of June 15, 2023 draft minutes

The committee unanimously approved a sign request from the Cape Elizabeth Historical Preservation Society, requiring use of the standard Fort Williams Park logo. A motion to allow a travel soccer team to use the Parade Ground field at a reduced rate was denied by a 2-3 vote. The committee also approved the June 15 meeting minutes and discussed upcoming projects including pickleball courts, pond work, and tennis courts.

• Approved June 15, 2023 draft meeting minutes (4-0)
• Approved CEHPS sign request with standard PHL/FW logo (5-0)
• Denied request for travel soccer field use at $450 per use (2-3)
• Established three subcommittees for Pickleball, Pond, and Tennis Court RFPs

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss old business, climate action planning, procurement policies, and a GPCOG point of contact. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Discussion of Climate Action Planning
• Discussion of Procurement Policies
• GPCOG Point of Contact discussion

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss its workflow, communications planning, and the architect selection process. They will also review the role of the educational program in the school building project. The meeting includes public comment and planning for future meetings.

• Discussion on RFQ/architect selection process
• Communications planning strategies
• Educational program development role
• Public comment period
• Future meetings scheduled for September 2023

The committee discussed the organizational workflow, communications planning, and the architect selection process. Members reviewed the designer selection scoring spreadsheet and discussed the development of the educational program for the project.

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two development proposals: a Resource Protection Permit and subdivision amendment for a single-family home at 4 Balsam Rd, and final subdivision review with a Resource Protection Permit for Carr Woods, a 16-unit condominium plus one single-family lot on Deep Brook Drive. The board will also approve minutes from the July 18 meeting and take public comment.

• 4 Balsam Rd: Resource Protection Permit to alter 3,965 sq ft of RP2 wetland for a single-family home; subdivision amendment to merge lots
• Carr Woods: final subdivision review and Resource Protection Permit for 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Public hearings scheduled for both items
• Approval of July 18, 2023 meeting minutes
• Public comment period

The Cape Elizabeth Planning Board approved a Resource Protection Permit and subdivision amendment for a single-family home at 4 Balsam Rd, allowing alteration of 3,965 sq. ft. of RP2 wetland, with conditions. The board also tabled the Carr Woods subdivision application until September 19, 2023, to allow further review of the applicant's technical and financial capability.

• Approved Resource Protection Permit and subdivision amendment for 4 Balsam Rd (6-0)
• Tabled Carr Woods subdivision review until September 19, 2023 (5-0)
• Approved July 18, 2023 meeting minutes as amended (6-0)

Town Council

The Town Council will hold a public hearing on dog ordinance amendments and consider several administrative actions. Key discussions include affordable housing feasibility at Gull Crest and a new general assistance contract with Cumberland County.

• Public hearing on amending Chapter 7 Dog Ordinance regarding enforcement notifications
• Review of Gull Crest affordable housing feasibility report
• Contract with Cumberland County for general assistance administrative services through June 30, 2026
• Appointment of Kristie D. Bradbury as Finance Director
• Ratification of $1,934,903.00 bond anticipation note award to Raymond James

The Cape Elizabeth Town Council approved amendments to Chapter 7 Dogs, referred the Gull Crest Affordable Housing Feasibility Report to a workshop, and affirmed Kristie D. Bradbury as Finance Director. The council also ratified a bond anticipation note for the school project, authorized a contract with Cumberland County for general assistance services, and set the November 7 municipal election warrant. All votes were unanimous (7-0).

• Approved amendments to Chapter 7 Dogs (7-0)
• Referred Gull Crest Affordable Housing Feasibility Report to workshop (7-0)
• Affirmed Kristie D. Bradbury as Finance Director effective Aug 28 (7-0)
• Ratified 2023 bond anticipation note to Raymond James, $1,934,903 net proceeds (7-0)
• Authorized contract with Cumberland County for general assistance services (7-0)
• Referred on-street parking regulations to Ordinance Committee (7-0)
• Authorized Nov 7 municipal election warrant including pesticide ordinance (7-0)
• Approved minutes of July 17, 2023 meeting (7-0)

Town Council

The School Building Advisory Committee is holding a virtual planning meeting to organize the agenda for their upcoming August 17 session. Participants include Superintendent Record, committee chairs, and representatives from Turner & Townsend Heery.

• Planning session for the August 17 School Building Advisory Committee meeting

Riverside Cemetery Committee

The Riverside Cemetery Committee will reconsider its July 18 votes denying lot purchase requests from two former residents. The committee will also approve minutes and set meeting dates for September and October.

• Reconsideration of denial (3-0) of James Scott Butler's request to purchase a full-size lot
• Reconsideration of denial (3-0) of Craig and Mary Brett's request to purchase two full-size lots
• Approval of minutes from July 18, 2023 meeting
• Selection of September and October meeting dates

The Riverside Cemetery Committee voted to uphold previous decisions denying lot purchase requests from two sets of former residents. The denials were based on the applicants' residency status and lack of family buried in the cemetery.

• Approved July 18, 2023 meeting minutes (3-0)
• Upheld denial of James S. Butler's request to purchase a lot (3-0)
• Upheld denial of Craig and Mary Brett's request to purchase lots (3-0)

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee will meet to discuss systems in other towns, review a department Google Form survey, and hear reports on online DEI training modules. The committee will also discuss best practices recommendations and receive an update on the Human Library.

• Discussion of Committees, Task Forces, Commissions and systems in other Towns
• Update on Department Google Form Survey
• Online DEI training modules reports and recommendations
• Revisiting best practices recommendations plans
• Human Library update

Town Council

The School Building Advisory Committee is meeting via Zoom to conduct a final review of the Request for Qualifications (RFQ) for a design team. This meeting is procedural and focused on the committee's selection process for project consultants.

• Final review of the RFQ for a design team

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss two ordinance items: a Pesticide Ordinance and Home Business Amendments. The committee will also review minutes from its July 26 meeting and take public comment. A pending item, LD 2003 Amendments, is scheduled for a future meeting on September 13th.

• Review of July 26, 2023 meeting minutes
• Discussion of Pesticide Ordinance
• Discussion of Home Business Amendments
• Public comment periods on agenda items and non-agenda topics
• LD 2003 Amendments scheduled for September 13th meeting

The Ordinance Committee voted 3-0 to forward the Pesticide Ordinance to the Town Council for review, after making several edits including adding ecological pest management language, removing tick language, and replacing the waiver provision with a notification system. The committee also voted 3-0 to send the Home Business Amendments to the Town Council, keeping home businesses as a conditional use with standards applied by the Zoning Board of Appeals. The committee agreed to recommend the Town Council hold a public hearing on the Pesticide Ordinance.

• Approved July 26, 2023 meeting minutes (3-0)
• Approved moving Pesticide Ordinance to Town Council for review (3-0)
• Approved moving Home Business Amendments to Town Council (3-0)
• Agreed to replace waiver provision with notification concept in Pesticide Ordinance
• Agreed to remove 'in the usual core of turf maintenance' from Pesticide Ordinance
• Agreed to reference only Department of Agriculture, Conservation and Forestry Natural Areas program list for invasive plants
• Agreed to name policy 'Healthy Landscape and Turf Maintenance Policy'
• Agreed to recommend Town Council hold public hearing on Pesticide Ordinance

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to organize its final report and draft a report for the Town Council. The committee will also discuss a survey launch, data collection plans, and potential extensions to its meeting timeline.

• Committee Final Report section allocation
• Town Council Draft Report for August
• Extension request and timeline for committee charge
• Survey launch and data collection plan
• Gull Crest funding opinion from Maine Housing

The Ad-Hoc Housing Diversity Study Committee voted to request a deadline extension to December to complete its charge and collect survey data. The committee also established a survey end date and assigned sections of the final report to members.

• Approved July 17 and July 24 meeting minutes (5-0)
• Voted to request a September 15 end date for the housing survey (7-0)
• Voted to request a committee extension into December (7-0)
• Requested review of Gull Crest feasibility report from Maine Housing and John Eagan (5-2)
• Decided to invite GPCOG to present at the August 28 meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to revise a Google Forms survey intended for department heads. The agenda includes only this discussion item, with no other substantive business.

• Revision of Google Forms survey for department heads

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss outreach, communications, social media, and provide updates regarding the Recycling Center. The agenda also includes time for public comment, approval of previous meeting minutes from July 6, 2023, and committee member updates.

• Approval of the July 6, 2023 Draft Meeting Minutes
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

The Recycling Committee unanimously approved the amended July 6, 2023 meeting minutes. They discussed outreach efforts, including posters, articles, and an upcoming Ecomaine event, and agreed to discuss bottle shed grant applications at their September meeting. No substantive policy decisions were made.

• Approved amended July 6, 2023 meeting minutes (6-0)
• Agreed to discuss bottle shed grant applications at September meeting
• Voted unanimously to adjourn at 7:40 PM

Town Council

The School Building Advisory Committee is meeting to review committee structure, subcommittee progress, and education programming. This meeting includes updates from the Communications, Design Review, and Finance subcommittees, as well as an update from the Owner's Representative.

• Committee structure update
• Communications Subcommittee update
• Design Review Subcommittee update
• Finance Subcommittee update
• Education programming discussion

The School Building Advisory Committee met on August 3, 2023, and approved the minutes from the previous meeting unanimously. The committee updated its structure, making all members part of the design review committee and scheduling one overall meeting and one design-focused meeting per month. Subcommittee updates were provided, including the reissuing of a communications RFP and plans for public forums starting in September. The owner's representative team gave an update on the project, including the RFQ for design firms and schedule.

• Approved minutes from previous meeting (unanimous)
• Updated committee structure: design review committee now includes all SBAC members
• Scheduled one overall SBAC meeting and one design review meeting per month
• Reissued communications RFP due to only two responses

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review DEI systems in other towns. The agenda includes call to order, roll call, and adjournment, with no specific decisions or proposals listed.

• Review DEI Systems in other Towns

Town Council

The Design Review Subcommittee of the School Building Advisory Committee is meeting virtually to review a preliminary report from the owner's representative, identifying areas for further investigation by the design firm, and to review the Request for Services for the design team. This is a working meeting focused on the school building project.

• Review of preliminary report from owner's representative
• Identification of areas for design firm to investigate further
• Review of Request for Services for design team

The School Building Advisory Committee Design Review Subcommittee met to review a preliminary report on prior school construction work and discuss the Request for Qualifications for a new design team. Members discussed lessons from a previous project that saw costs rise from $80 million to $140 million, noting issues with communication, cost estimates, and programming. No final decisions or votes were recorded; the meeting focused on planning the next steps for the design team selection process.

• Reviewed preliminary report on prior school construction work
• Discussed Request for Qualifications (RFQ) for new design team
• No formal votes or approvals recorded

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss several proposed ordinance amendments, including a pesticide ordinance, home business amendments, and conservation ordinance events amendments. They will also discuss next steps for LD 2003 amendments. The meeting includes public comment periods.

• Pesticide Ordinance discussion
• Home Business Amendments
• Conservation Ordinance Events Amendments
• LD 2003 Amendments – next steps discussion

The Ordinance Committee reviewed and revised drafts of a pesticide ordinance and home business amendments, making several changes but not taking final votes. The pesticide ordinance discussion included deleting the word 'organic' from a definition, removing licensure language, and adding a requirement that pesticides for invasives be used only after non-chemical methods fail. The committee also revised home business definitions and kept home businesses as a conditional use, directing staff to prepare revisions for further review.

• Approved June 28, 2023 meeting minutes (3-0)
• Deleted 'organic' from the 'Natural, organic and non-synthetic' definition
• Deleted licensure language from pesticide ordinance
• Added requirement that pesticides for invasives only after non-chemical methods fail
• Deleted 25-foot water body buffer language as already prohibited
• Deleted waiver criteria and applicant explanation requirements
• Tabled waiver processing discussion until next review
• Directed staff to revise home business definitions; kept as conditional use

Town Council

The Cape Elizabeth SBAC Communications Sub-Committee is meeting to discuss its 2023 calendar of events and planning strategies for public forums. The committee will also receive an update on the status of the Communications Consultant Request for Proposal (RFP) and plan the next summary press release.

• Review of the planned calendar of events for the remainder of 2023
• Update on the status of the Communications Consultant Request for Proposal (RFP)
• Discussion on the theme, content, and timing of the next summary press release

Town Council

The Cape Elizabeth Ad-Hoc Housing Diversity Study Committee is meeting to discuss survey development and finalize a survey with consultants. The agenda also includes staff updates, public comments, and correspondence regarding phone survey validation. Future meeting dates for August and September are scheduled.

• Conversation with Consultants to finalize survey development
• Review of Elizabeth Goodspeed email about Phone Survey Validation
• Public comment sessions

The Ad-Hoc Housing Diversity Study Committee finalized and approved the public housing survey questionnaire and postcard, incorporating public comments. They also voted to request a 60-day extension for survey data collection through December, and discussed an August report to the council.

• Approved final housing survey questionnaire (5-0)
• Approved survey postcard (5-0)
• Voted to request 60-day extension for survey data collection through December (5-0)

Zoning Board of Appeals

The Cape Elizabeth Board of Zoning Appeals approved all three requests on the agenda, each by a 7-0 vote. The board allowed a house addition at 2 Pheasant Hill Road, a deck expansion at 10 Lighthouse Point Road, and a bulkhead relocation at 1 Roundabout Lane, all on nonconforming lots. Each approval included findings that the work would not increase existing nonconformities and would meet setbacks to the greatest practical extent.

• Approved house addition at 2 Pheasant Hill Road (7-0)
• Approved deck expansion at 10 Lighthouse Point Road (7-0)
• Approved bulkhead relocation at 1 Roundabout Lane (7-0)
• Approved minutes of March 26, 2024 (7-0)

Town Council

The School Building Advisory Committee will review a milestone plan from the Owner’s Representative. The committee will also discuss the status of the Designer RFP, previous studies, and the Education Plan review.

• Review of Milestone Plan from Owner’s Representative
• Status of Designer RFP
• Review of previous studies
• Status of Education Plan review
• Scheduling of High School site walk

The School Building Advisory Committee met and approved the minutes from previous meetings. The committee reviewed the project milestone plan, targeting August 10 to advertise the Request for Services (RFS) for architectural services, with a recommendation to the town council by September 20. No formal votes were taken on substantive items; the meeting focused on procedural updates and planning.

• Approved minutes from previous meetings without objection
• Set target date of August 10 to advertise RFS for architectural services
• Scheduled design review subcommittee meeting for July 27 to review RFS
• Scheduled site walk at High School for September

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will review updates on employee training and a department Google Form survey. Members will also begin discussions regarding best practices recommendations.

• DEI Employee Training update
• Department Google Form Survey update
• Discussion of best practices recommendations
• Human Library update
• Review of June meeting discussion with Chief Fenton and Sergeant Benjamin

Energy Committee

The Energy Committee is meeting to review ongoing climate action initiatives and solar energy contracting. The agenda includes updates regarding Cape Elizabeth High School (CEHS) students and the Greater Portland Council of Governments (GPCOG).

• Cape Climate Action update
• CEHS STP student involvement
• CE/GPCOG climate collaboration
• Solar contracting discussion

The Cape Elizabeth Energy Committee held an informal meeting on July 19, 2023, due to low attendance, with four members present. A former high school student presented a senior transition project on climate action planning. No formal decisions were made; the meeting was procedural and informational.

• Held informal meeting due to lack of attendance
• Heard student presentation on climate action planning

Riverside Cemetery Committee

The committee will consider several requests from former residents to purchase burial and cremation lots at Riverside Cemetery. Additionally, the committee will discuss a request for a cemetery memorial that deviates from standard appearance guidelines and review the current application form for lot purchases.

• Request by Craig and Mary Brett to purchase two full-size lots
• Request by the Lary family for multiple full-size lots
• Request by Marla Joanne Ryder for one cremation lot
• Request by Lecia Turcotte for one cremation lot
• Review of Section 4 cemetery memorial guidelines for Jan Kendrick

The committee approved multiple requests to purchase cemetery lots for former residents with family ties to the cemetery. Two requests from former residents without family buried in the cemetery were denied. The committee also approved a request for a specific cemetery memorial and determined that no changes were needed to the current lot purchase application form.

• Approved April 19, 2023 meeting minutes (3-0)
• Denied lot purchase request for Craig and Mary Brett (3-0)
• Denied lot purchase request for James Scott Butler (3-0)
• Approved lot purchase requests for the Lary siblings (3-0)
• Approved cremation lot purchase for Marla Joanne Ryder (3-0)
• Approved cremation lot purchase for Lecia Turcotte (3-0)
• Approved Jan Kendrick memorial request (3-0)
• Retained existing lot purchase application form without edits

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two items: final subdivision review and a Resource Protection Permit for Carr Woods, a 16-unit condominium and 1 single-family home lot on Deep Brook Drive, and a Resource Protection Permit for a single-family home at 4 Balsam Rd. The board will also consider approval of the June 20, 2023 minutes and take public comment.

• Carr Woods final subdivision public hearing: 16-unit condominium and 1 single-family home lot on Deep Brook Drive (U6-91, 91A, 92, 94A, 95)
• Carr Woods Resource Protection Permit public hearing (Sec. 19-8-3)
• 4 Balsam Rd Resource Protection Permit completeness review: alter 3,965 sq. ft. of RP2 wetland for a single-family home
• Approval of June 20, 2023 meeting minutes

The Planning Board voted 6-0 to table the final subdivision review and Resource Protection Permit for Carr Woods, a 16-unit condominium and single-family home lot on Deep Brook Drive, to the August 15, 2023 meeting. The board also deemed complete and tabled a Resource Protection Permit application for a home at 4 Balsam Road. No final approvals were granted.

• Tabled Carr Woods final subdivision review and Resource Protection Permit to Aug. 15, 2023 (6-0)
• Deemed complete the 4 Balsam Rd Resource Protection Permit application (6-0)
• Tabled 4 Balsam Rd Resource Protection Permit to Aug. 15, 2023 with public hearing (6-0)
• Approved June 20, 2023 meeting minutes (5-0-1)

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to develop a survey questionnaire and discuss feedback from the Loomio platform. Members will also discuss GPCOG materials and the breakdown of assignments for the final report.

• Discussion of updated survey questionnaire
• Review of Loomio feedback and questions
• Discussion of GPCOG materials
• Review of final report outline and assignments

The Housing Diversity Study Committee approved minutes from three prior meetings, agreed to release all nine proposed Loomio questions with the final three going live August 7th, and discussed drafting the final report in sections. No substantive policy decisions were made; actions were procedural and planning-focused.

• Approved May 15, 2023 minutes (5-0)
• Approved June 26, 2023 minutes with corrections (5-0)
• Approved July 11, 2023 minutes with corrections (5-0)
• Agreed to use all 9 Loomio questions, with final 3 going live August 7th
• Katie Reeves to moderate the next and final Loomio section
• Staff to send GPCOG the housing study and schedule a future presentation
• Decided to draft final report in sections using Word, with staff compiling for public posting

Town Council

The Town Council will reconsider a previously approved $950,000 bond for school project design and engineering. The council will also receive a feasibility report on affordable housing at the town-owned Gull Crest property and hold a public hearing on zoning amendments related to state housing law LD 2003.

• Reconsideration of $950,000 bond for school project design and engineering
• Public hearing on Chapter 19 Zoning Ordinance amendments for LD 2003
• Transfer of $24,529.30 for Town Center Fire Station floor repairs
• Renewal of Inn by the Sea liquor license and special amusement permit
• 3-year license renewal for Spurwink Rod and Gun Club at 1250 Sawyer Road

The Town Council approved multiple administrative items, including liquor license renewals, fund transfers for the fire station floor, and a new Thomas Memorial Library complaints policy. They referred proposed LD 2003 zoning amendments back to the Ordinance Committee and scheduled a public hearing on dog management rules for August 14. Following an executive session regarding pending code violation litigation for The Lumbery at 287 Ocean House Road, the council directed the town attorney to pursue a consent decree to bring the property into compliance without seeking fines or fees if an agreement is reached.

• Approved June 12, 2023 regular meeting minutes (7-0)
• Approved Inn by the Sea liquor license and special amusement permit renewal (7-0)
• Authorized transfer of $24,529.30 for Town Center Fire Station floor project (7-0)
• Approved Fort Williams Park Committee recommendation to seek legal review of park's status (7-0)
• Referred Chapter 19 Zoning Ordinance LD 2003 amendments back to Ordinance Committee (7-0)
• Approved Thomas Memorial Library Complaints Policy (7-0)
• Referred Chapter 7 Dogs amendments to August 14 public hearing (7-0)
• Approved 3-year Spurwink Rod & Gun Club license renewal (7-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss updates and seek approval for their survey and outreach initiatives. The committee will also coordinate scheduling for upcoming meetings.

• Approval of July 6th meeting minutes
• Survey update and approval
• Outreach update and approval
• Discussion of July 17th meeting agenda

The committee approved the minutes from their July 6, 2023, meeting. Members also discussed updates to a public opinion survey regarding housing density and rescheduled their next meeting to avoid a conflict with a Town Council session.

• Approved July 6, 2023, meeting minutes (7-0)
• Rescheduled July 17 meeting to 6:00 p.m. to 7:00 p.m.

Conservation Committee

The Conservation Committee will meet to review Planning Board items and discuss ongoing management of the town's greenbelt. Agenda topics include status updates on priority projects, volunteer trail work, and the reissue of a request for proposals for machine-built trails.

• Reissue of machine-built trail RFP
• MCC/Gull Crest trail work event
• Volunteer projects at Cottage Brook Pond and Winnick Woods
• Greenbelt Gazette update

The Conservation Committee approved the June 13, 2023 minutes, recommended approval of the Carr Woods Resource Protection Permit with several conditions, and voted that the 4 Balsam Road Resource Protection Permit application is complete. The committee also discussed greenbelt management topics and cancelled its upcoming August 8 meeting.

• Approved June 13, 2023 meeting minutes (6-0)
• Recommended approval of Carr Woods Resource Protection Permit with specified conditions (6-0)
• Recommended 4 Balsam Road application is complete (6-0)

Town Council

The School Building Advisory Sub Committee is meeting to discuss the draft Owner's Representative Project Plan and milestones, and to review prior work. The agenda includes a Q&A with the Owner's Representative and scheduling of the next meeting.

• Q&A with Owner's Representative
• Review of Draft Owner's Representative Project Plan and Milestones
• Next meeting scheduled for July 20, 2023 at 6:30 P.M. in Town Council Chambers

Town Council

The Cape Elizabeth Town Council will discuss a request to reconsider a $950,000 bond for school project design and engineering. The meeting also includes a presentation on a housing feasibility study for the Gull Crest property and a public hearing regarding zoning amendments to comply with state law LD 2003.

• Reconsideration of $950,000 bond for school design and engineering
• Public hearing on Chapter 19 Zoning Ordinance amendments for LD 2003
• Renewal of Inn by the Sea liquor license and special amusement permit
• Transfer of $24,529.30 for Town Center Fire Station floor repairs
• 3-year license renewal for Spurwink Rod & Gun Club at 1250 Sawyer Road

School Board

The Cape Elizabeth School Board is meeting to consider accepting a $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services. The funds are intended to support multilingual learning initiatives for the 2023-2024 school year, including staffing, tutoring, professional development, and educational materials.

• Consideration of $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services
• Funding for a full-time ML Educational Technician III
• Funding for English language tutoring and translation services

The Cape Elizabeth School Board voted to accept a $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services for the 2023-2024 school year. The funds will support cultural brokerage, English language tutoring, professional development, educational materials, an ML Educational Technician III, and translation services.

• Accepted $72,750 grant from Catholic Charities Maine Office of Maine Refugee Services (6-0)
• Adjourned the meeting (6-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is scheduled to meet on July 6, 2023, at the Public Works Department. The agenda includes discussions on outreach and communications, member updates, and a recycling center update.

• Approval of the June 1, 2023 Draft Meeting Minutes
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

The Recycling Committee approved the amended June 1, 2023 meeting minutes unanimously (4-0). They agreed to exclude e-waste from this year's household hazardous waste day due to contractor setup fees, while continuing year-round e-waste collection and free fall dropoff. No other formal decisions were made; other items were discussions or updates.

• Approved amended June 1, 2023 meeting minutes (4-0)
• Agreed to omit e-waste from household hazardous waste day, keeping hazardous waste only

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss the development of a housing survey and associated outreach efforts, including the use of postcards. The committee will also announce the schedule for future meetings through September 2023.

• Survey development
• Survey outreach and postcard planning

The Ad-Hoc Housing Diversity Study Committee discussed and revised survey questions and outreach materials with contractors. No formal votes were recorded. The committee scheduled five future meetings between July and September.

Town Council

The School Building Advisory Sub Committee is holding a work session with Bruce Lockwood of the Portland Research Group to revise and finalize survey questions. The next meeting is scheduled for July 20, 2023, in the Town Council Chambers.

• Work session with Bruce Lockwood, Portland Research Group, to revise and finalize survey questions
• Next meeting scheduled for July 20, 2023, at 6:30 P.M. in Town Council Chambers

Town Council

The School Building Advisory Committee will meet to receive updates on the owner’s representative contract status. The committee will also review draft survey questions with Bruce Lockwood and follow up on enrollment studies and facilities questions.

• Update on contract status for owner’s representative
• Review of draft survey questions with Bruce Lockwood
• Follow up on facilities questions with David Bagdasarian
• Enrollment studies follow up with Dr. Christopher Record

The committee approved the minutes from previous meetings and reviewed draft survey questions intended for voters. Members discussed school enrollment projections and facilities questions, and a small subcommittee was formed to follow up on facility details.

• Approved minutes from previous meetings (unanimous)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss a pesticide ordinance, referencing Montgomery County's pesticide law. The committee will also consider pending amendments to home business and conservation ordinance events. The meeting includes public comment periods and approval of prior minutes.

• Discussion of Pesticide Ordinance, referencing Montgomery County Pesticide Law
• Pending: Home business amendments
• Pending: Conservation Ordinance Events Amendments
• Approval of minutes from June 8, 2023 meeting

The Ordinance Committee reviewed current town pesticide practices and directed staff to prepare a draft policy for town-owned properties. The committee decided to keep municipal property exempt from the current ordinance for the time being. No final regulatory changes were enacted during this session.

• Approved June 8, 2023 meeting minutes (2-0)
• Directed staff to draft a town pesticide policy for review
• Maintained municipal property exemption from current ordinance

Zoning Board of Appeals

The Zoning Board of Appeals will meet to consider a request from Peterson Design Group to enlarge a house at 1207 Shore Road. The board will evaluate the proposal based on Section 19-4-3.B.4 of the town's Zoning Ordinance. The board will also vote to approve minutes from the May 23, 2023, meeting.

• Request to enlarge house at 1207 Shore Road (Map U11 Lot 3)
• Approval of May 23, 2023, meeting minutes

The Cape Elizabeth Zoning Board of Appeals approved a request by Peterson Design Group, representing property owners Robert and Ann Hecker at 1207 Shore Road, to expand a nonconforming house. The board also approved the meeting minutes from May 23, 2023, and adopted findings of fact with a condition regarding the eastern boundary line survey.

• Approved May 23, 2023 minutes (6-0)
• Approved house expansion request for 1207 Shore Road with conditions (6-0)
• Approved Findings of Fact, Additional Findings of Fact, and Condition (6-0)

Town Council

The Cape Elizabeth Ad-Hoc Housing Diversity Study Committee will meet to discuss community housing, survey development, a reconsideration vote of Town Farm, and final report planning. The agenda also includes a presentation from Cynthia Dill, discussions on survey contractors and Loomio questions, and a review of website and public appearance updates.

• Cynthia Dill Presentation on Community Housing
• Survey Development & Loomio Update
• Reconsideration vote of Town Farm
• Discussion of Final Report break-down
• Discussion of affordablecape.com & Committee members' actions and speech

The Ad-Hoc Housing Diversity Study Committee voted 7-0 to keep the Town Farm land under consideration for future housing development, following a motion for reconsideration. The committee also approved the June 5 meeting minutes, discussed survey development with contractors, and heard public comments on housing density and Gull Crest. No final decisions were made on housing projects; feasibility work on Gull Crest is ongoing.

• Approved June 5, 2023 meeting minutes (7-0)
• Voted to keep Town Farm land for future housing consideration (7-0)
• Adjourned meeting (7-0)

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two new business items: a Resource Protection Permit for the Cape Elizabeth Land Trust to install and reconfigure boardwalks at Hobstone and Robinson Woods, and a final subdivision review plus Resource Protection Permit for Carr Woods, a 16-unit condominium with one single-family home lot on Deep Brook Drive. The board will also consider approval of the May 16, 2023 meeting minutes and take public comment.

• CELT 2023 Boardwalks Resource Protection Permit for Hobstone (off Hobstone Rd) and Robinson Woods (Shore Rd)
• Carr Woods final subdivision review and Resource Protection Permit for 16-unit condominium and 1 single-family lot on Deep Brook Drive
• Approval of May 16, 2023 meeting minutes
• Public comment period

The Planning Board approved a Resource Protection Permit for the Cape Elizabeth Land Trust to install and reconfigure boardwalks in Hobstone Woods and Robinson Woods. The Board also deemed the final subdivision and Resource Protection Permit application for the Carr Woods development complete, subsequently tabling the project until the July 18, 2023, meeting.

• Approved May 16, 2023, meeting minutes (4-0)
• Approved Cape Elizabeth Land Trust Resource Protection Permit (4-0)
• Deemed Carr Woods subdivision/permit application complete (4-0)
• Tabled Carr Woods project to July 18, 2023 (4-0)
• Adjourned meeting (5-0)

School Board

The Cape Elizabeth School Board is meeting for an executive session to conduct annual training by the Maine School Management Association (MSMA). The agenda includes only procedural items: entering the executive session and adjourning. No public decisions or discussions are scheduled.

• Executive session for annual training by MSMA
• Motion to enter executive session
• Motion to adjourn

The Cape Elizabeth School Board met in executive session on June 20, 2023, to discuss personnel matters under Maine law. The board voted 7-0 to enter the session and later voted 7-0 to adjourn. No substantive decisions were made in open session.

• Entered executive session for personnel discussion (7-0)
• Adjourned executive session (7-0)

School Board

The Cape Elizabeth School Board is meeting in executive session to evaluate the superintendent. The agenda includes only a motion to enter the closed session and a motion to adjourn, with no public discussion items. This is a procedural meeting with no decisions on policy, budget, or other public matters.

• Executive session under 1 M.R.S.A. §405 (6)(A) for superintendent's evaluation
• Motion to enter executive session
• Motion to adjourn

The Cape Elizabeth School Board met in executive session on June 20, 2023, to discuss personnel matters under Maine law. The board voted 7-0 to enter the session and later voted 7-0 to adjourn. No substantive decisions were made in open session.

• Entered executive session for personnel discussion (7-0)
• Adjourned executive session (7-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to develop a public opinion survey on housing diversity. The main agenda item is reviewing a draft questionnaire and related email correspondence. No final decisions are expected; the meeting focuses on survey development.

• Review of draft questionnaire
• Discussion of email regarding draft questionnaire
• Public opinion survey development

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss several park-related items, including a feasibility study for Powers Road, an update on QR codes, and a general park update. The agenda also includes public comment periods and approval of previous meeting minutes.

• Powers Road Feasibility Study Kick-Off
• QR Code Update
• Fort Williams Park Update
• Approval of May 18, 2023 Draft Minutes

The Fort Williams Park Committee voted to request that the Town Council allocate funds for the law firm Bernstein Shur to review the legal status of Fort Williams Park and recommend ways to preserve it as a park in perpetuity. The committee also discussed delaying portable water filling station installation and heard a presentation on the Powers Road feasibility study. No other formal decisions were made.

• Approved May 18, 2023 meeting minutes (4-0)
• Approved request to Town Council to fund Bernstein Shur legal review of Fort Williams Park preservation (4-0)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss routine business including approval of minutes, a director's report, updates on programs and projects, and a strategic planning update. The agenda is largely procedural with no major decisions or public hearings listed.

• Approval of minutes from February 16, 2023 meeting
• Director's report
• Update on programs and projects
• Strategic planning update and discussion

Energy Committee

The Energy Committee is meeting to handle routine business, including roll call, public comment, and approval of minutes. The main agenda items are old business and climate planning, which will be discussed. The meeting is procedural in nature, with no specific decisions or proposals listed.

• Discussion of old business
• Discussion of climate planning

The Energy Committee approved corrected minutes from prior meetings and reordered its agenda. Sarah, Director of Sustainability at GPCOG, discussed the Community Resilience partnership and the 12-month climate planning process. The committee also discussed rising town solar field capacity needs, noting that firm numbers are needed before pursuing additional capacity.

• Approved both sets of minutes as corrected
• Approved reordering agenda to move guests first, old business after

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss school building financing and planning. The agenda includes a presentation on municipal bonds, an introduction to a community survey, and updates on contracts for an owner's representative and a communications consultant.

• Bonds 101 presentation by Joseph Cuetara of Moors and Cabot
• Survey introduction and scope of work by Bruce Lockwood of Portland Research Group
• Update on Owner's Representative contract status
• Update on Communications Consultant RFP

Community Services Committee

The Cape Elizabeth Community Services Committee is meeting to approve prior minutes and receive updates on the Cape Elizabeth Community Services (CECS) and Fort Williams/Park Headquarters Land (PHL) matters. The agenda is largely procedural, with no votes on specific contracts or ordinances listed.

• Approval of minutes from April 12, 2023
• Update on CECS (Cape Elizabeth Community Services)
• Update on Fort Williams and PHL (Park Headquarters Land)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold a regular meeting with public comment, adoption of minutes, and a Q&A with CEPD Chief Fenton. They will also review subcommittee and conference reports, discuss results of a department Google Form survey, receive a DEI employee training update, begin discussing best practices recommendations, and hear updates on Human Library applications.

• Q&A with CEPD Chief Fenton
• Results of Department Google Form Survey
• DEI Employee Training update
• Beginning discussion of best practices recommendations
• Human Library applications and updates

School Board

The Cape Elizabeth School Board met in executive session to consult with its attorney about legal rights and duties, voting 6-0 to enter the session. The board then voted to adjourn at 6:03 pm. No substantive decisions were made during this meeting.

• Entered executive session for attorney consultation (6-0)
• Adjourned executive session (6-0)

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss personnel items on the agenda. The board will vote on entering the closed session and then on adjourning. No other business is listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel discussion
• Vote to enter executive session
• Vote to adjourn

The Cape Elizabeth School Board held a brief executive session on June 13, 2023, to discuss personnel items on the meeting agenda. The board voted 6-0 to enter the session and later adjourned without any substantive public decisions.

• Entered executive session for personnel discussion (6-0)
• Adjourned executive session

School Board

The Cape Elizabeth School Board will hold its regular business meeting on June 13, 2023, to consider a range of personnel appointments, including a new superintendent contract for Dr. Christopher Record (2023-2028), several teaching and administrative hires, and a $145,558 master purchase lease agreement with Apple Financial Services for technology. The board will also vote on a CEEF grant for community art tables, a field trip to Acadia National Park, and policy updates. Public comments on agenda items are scheduled.

• Approve superintendent contract for Dr. Christopher Record, 2023-2028
• Approve $145,558 Apple Financial Services master purchase lease (0% financing, state reimbursement $67,932)
• Approve CEEF grant of $10,720 for community art tables at the high school
• Approve field trip for Women's Leadership Academy to Acadia National Park, Sept 27-29, 2023
• Approve multiple teacher and staff hires, including Ryan Fairchild as Director of Special Services

The Cape Elizabeth School Board approved a 2023-2028 contract for Superintendent Dr. Christopher Record, along with numerous personnel hires and job descriptions. The board also approved a $145,558 Apple lease agreement, a $10,720 CEEF grant for community art tables, and several policy updates. All votes were 5-0.

• Approved Superintendent contract for Dr. Christopher Record, 2023-2028 (5-0)
• Approved Ryan Fairchild as Director of Special Services (5-0)
• Approved Monica Cooke as Director of Transportation (5-0)
• Approved $145,558 Master Purchase Lease Agreement with Apple Financial Services (5-0)
• Approved $10,720 CEEF grant for Community Art Tables at High School (5-0)
• Approved job descriptions for Director of Transportation and Director of Facilities (5-0)
• Approved Women's Leadership Academy field trip to Acadia National Park (5-0)
• Approved policies DJE, JJJ, DJH, and EEEAAA on second reading (5-0)

School Board

The Cape Elizabeth School Board is meeting for an executive session to consult with its attorney about the board's legal rights and duties. The agenda contains only procedural items: a motion to enter executive session and a motion to adjourn. No public decisions or discussions are scheduled.

• Executive session under 1 M.R.S.A. §405 (6)(E) for attorney consultation
• Motion to enter executive session
• Motion to adjourn

Conservation Committee

The Conservation Committee will discuss various Greenbelt implementation and management projects. Topics include a potential reissue of a machine-built trail RFP and biocontrol efforts for Winnick Woods and Gull Crest.

• Machine built trail RFP reissue discussion
• MCC/Gull Crest trail work event
• HWA biocontrol for Winnick Woods and Gull Crest
• Greenbelt priority projects status update
• Planning Board review

The Cape Elizabeth Conservation Committee voted 7-0 to consider complete the Resource Protection Permit for the Carr Woods project and approved the CELT 2023 boardwalk improvements for Hobstone and Robinson Woods. The committee also recommended up to $500 for Winnick Woods trail repairs, reissued the Machine Built Trails RFP, and approved a revised trail scope for the Maine Conservation Corps.

• Approved Carr Woods Resource Protection Permit completeness (7-0)
• Approved CELT boardwalk improvements completeness (7-0)
• Recommended approval of CELT Resource Protection Permit (7-0)
• Recommended up to $500 for Winnick Woods trail lumber and supplies
• Reissued Machine Built Trails RFP
• Approved revised Maine Conservation Corps trail scope

Town Council

The Cape Elizabeth Town Council will consider affirming Stephen F. Young as the new Fire Chief, approve up to $250,000 in grant match funding for the Sawyer Road tidal restoration project, and decide on several other items including ordinance amendments and funding for a housing survey. The meeting also includes routine reports, consent calendar items, and public comment periods.

• Affirm appointment of Stephen F. Young as Fire Chief effective July 1, 2023
• Authorize up to $250,000 grant match for Sawyer Road/Spurwink Marsh tidal flow restoration
• Accept $3,000 anonymous donation and $10,000 bequest for Thomas Memorial Library
• Accept $3,000 MMA safety grant for Police Department training mats
• Approve $32,100 for housing diversity survey and online discussion forum

The Cape Elizabeth Town Council approved a $950,000 bond order for design and engineering of alternate school plans for Pond Cove/Middle Schools (5-1). It also scheduled a July 10 public hearing on LD 2003 zoning amendments, reducing the maximum ADU size from 1,800 to 1,100 square feet (5-1). The council approved several consent items, including grants and donations, and affirmed the appointment of Stephen F. Young as Fire Chief.

• Approved $950,000 bond for school design and engineering (5-1)
• Scheduled July 10 public hearing on LD 2003 amendments
• Reduced maximum ADU size from 1,800 to 1,100 sq ft (5-1)
• Affirmed Stephen F. Young as Fire Chief (6-0)
• Accepted $50,000 Cumberland County heating assistance grant
• Accepted $25,000 insurance claim for flagpole damage at Fort Williams Park
• Authorized up to $250,000 grant match for Sawyer Road tidal restoration
• Approved $3,466.48 hardship tax abatement (6-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to discuss amendments to the Dog Ordinance and the Pesticide Ordinance. Home business amendments are listed as pending. The meeting also includes a review of previous minutes and opportunities for public comment.

• Dog Ordinance Amendment
• Pesticide Ordinance
• Pending home business amendments

The committee approved an amendment to the dog ordinance to prioritize education over written confirmation for first offenses. Members also discussed a draft pesticide ordinance and requested staff research waiver processes used in other municipalities.

• Accepted May 10, 2023 meeting minutes (2-0)
• Approved dog ordinance amendment and sent to Town Council (2-0)

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss two items: preparing amendments to update submission deadlines and digital submission of materials, and discussing board logistics such as meeting schedule, related committees, and training. No public speaking is available at the workshop, but written comments are encouraged.

• Discussion of amendments to update submission deadlines and digital submission of materials
• Discussion of Planning Board logistics including meeting schedule and training

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to discuss survey development, review town-owned land criteria and solar setbacks, and plan outreach events like Family Fun Day. They will also hear reports from community forums and consider a proposed contract with Comengage. The meeting is largely procedural, with no final decisions expected.

• Review of town-owned land criteria and solar setbacks
• Discussion of school transportation policy link
• Proposed contract with Comengage (attached)
• Community forum reports and survey development updates
• Upcoming Family Fun Day outreach at Fort Williams Park on June 17

The Housing Diversity Study Committee voted to remove Fort Williams (7-0) and Town Farm (6-1) from its list of parcels for potential housing development due to legal restrictions and zoning. The committee also agreed to keep Gull Crest, Davis Woods, School campus/1933 building, Town Hall, and Eastman Road on the list for further discussion. Additionally, the committee approved posting the first four Loomio discussion questions and set rules for public communication.

• Removed Fort Williams from housing suitability list (7-0)
• Removed Town Farm from housing suitability list (6-1)
• Kept Gull Crest, Davis Woods, School campus/1933 building, Town Hall, Eastman Road on list
• Approved posting first four Loomio discussion questions
• Agreed first two Loomio posts monitored by Amit Oza
• Approved minutes from May 22, 2023 meeting (unanimous)
• Added Kevin Justh's website to June 26 agenda for discussion

Town Council

The Town Council will hold a workshop to discuss legal methods to protect Fort Williams Park from housing development and to amend the Housing Diversity Study Committee's charge to remove town-owned properties from consideration. They will also consider adopting a campaign reports ordinance for local initiatives. No formal votes will be taken at this workshop.

• Discussion of legal methods, such as a permanent conservation easement, to protect Fort Williams Park from housing-related development
• Proposal to amend the Housing Diversity Study Committee charge to remove Fort Williams Park, Plaisted Field, and Lions Fields (216 Ocean House Road) from consideration
• Consideration of adopting a campaign reports town ordinance as referenced in 30-A M.R.S. §2502

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review individual research on public safety (police, fire, and rescue) and community services documents, including mission statements and community-facing communications. They will create a list of recommendations for approval by the full Committee at the June meeting. The agenda is procedural and focused on internal review and recommendation development.

• Review of public safety (police, fire, rescue) and community services documents
• Review of mission statements and community-facing communications
• Creation of recommendations for full Committee approval in June

Recycling Committee

The Recycling Committee is holding its regular monthly meeting. The agenda includes approval of the May minutes, public comment, and updates on outreach, communications, and social media. The main substantive item is a Recycling Center update, followed by other business and a second public comment period.

• Approval of May 4, 2023 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

The Recycling Committee unanimously approved the May 4, 2023 meeting minutes with a correction. They discussed outreach efforts, including a planned virtual tour of ecomaine on September 19, and explored becoming a plastic film collection site. No formal decisions were made on these topics.

• Approved May 4, 2023 meeting minutes as amended (6-0)
• Adjourned meeting unanimously at 8:02 PM

Town Council

The Ad-Hoc Housing Diversity Study Committee Survey Subcommittee is meeting to develop a public opinion survey and review contract revision requests from Comengage, a consulting firm. The agenda includes discussion of attached questions from committee members and an email from Sam Fleishman. No final decisions are listed on the agenda; the items are for discussion and development.

• Public Opinion Survey Development
• Comengage contract revision requests
• Email from Sam Fleishman re: questions for committee
• Questions from committee members (2 docs attached)

The Survey Sub-Committee of the Cape Elizabeth Housing Diversity Study Committee discussed the contract with Comengage for the upcoming town housing survey, recommending timeline updates and removal of a 'watershed' reference. They reviewed submitted survey questions and agreed to pass on additional topics from the public, including affordable housing percentages, senior living, and rental units. No formal decisions were made; the subcommittee outlined next steps for contract revisions and question delivery.

• Recommended updating contract timeline with Comengage
• Recommended removing 'watershed' reference from contract
• Agreed to pass public-suggested survey topics to Comengage
• Acknowledged receipt of survey question topics from HSDC members

Town Council

The School Building Advisory Committee is meeting to tour Pond Cove Elementary, Cape Elizabeth Middle School, and Cape Elizabeth High School, led by Facilities Director David Bagdasarian. This is a site-visit meeting with no decisions or proposals on the agenda; the only other items are welcome, roll call, and adjournment.

• Tour of Pond Cove Elementary School
• Tour of Cape Elizabeth Middle School
• Tour of Cape Elizabeth High School
• Guided by Facilities Director David Bagdasarian

School Board

The School Board will consider two recommendations from the School Building Advisory Committee. These items involve contracting for an owner's representative and survey services for a school project.

• Contract with CBRE/HEERY as owner's representative for the school project
• Contract with Portland Research Group for survey services for the school project

The Cape Elizabeth School Board and Town Council, meeting jointly, approved two recommendations from the School Building Advisory Committee. The first authorized contracting with CBRE/HEERY as owner's representative for the school project, and the second authorized contracting with Portland Research Group for survey services. Both motions passed 5-0, and the board supported the Town Manager in signing the contracts.

• Approved contract with CBRE/HEERY as owner's representative for school project (5-0)
• Approved contract with Portland Research Group for survey services for school project (5-0)
• Adjourned meeting (5-0)

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider two recommendations from the School Building Advisory Committee (SBAC) for the school project. The council will vote on whether to approve CBRE/Heery as the owner's representative and Portland Research Group for survey services, and authorize the Town Manager to sign contracts. Public comment is allowed on both items.

• Vote on contract with CBRE/Heery as owner's representative for the school project
• Vote on contract with Portland Research Group for survey services
• Authorize Town Manager to sign contracts for services
• Public comment periods for both items (15 minutes each)

The Cape Elizabeth Town Council unanimously approved two recommendations from the School Building Advisory Committee: contracting with CBRE/Heery as owner's representative for the school project and with Portland Research Group for survey services. Both contracts were authorized for the Town Manager to sign. The meeting was a special session and adjourned at 7:38 p.m.

• Approved contract with CBRE/Heery as owner's representative for school project (7-0)
• Approved contract with Portland Research Group for survey services for school project (7-0)
• Adjourned special meeting at 7:38 p.m. (7-0)

Town Council

The Town Council and School Board will hold a joint workshop to hear the School Building Advisory Committee's recommendations for an owner's representative and survey services for the school project. Following the workshop, each board will convene special meetings to consider the recommendations and potentially authorize the Town Manager to sign contracts.

• Owner's Representative recommendation: CBRE/HEERY
• Survey Firm recommendation: Portland Research Group
• Public comment limited to 15 minutes, 3 minutes per person
• Special meetings to follow workshop for contract authorization

Thomas Memorial Library Committee

The Thomas Memorial Library Committee unanimously approved recommending two policy updates to the Town Council: the Confidentiality and Community Information Area policies as revised, and the redlined Meeting Room policy. The committee also discussed soundproofing and needle disposal options, but took no action on those items.

• Approved recommending Confidentiality and Community Information Area policies to Town Council (unanimous)
• Approved recommending redlined Meeting Room policy to Town Council (unanimous)
• Accepted minutes from March 3 meeting (unanimous)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to discuss questions for department heads and a description of research for a high school ELO (Extended Learning Opportunity) project. The agenda is mostly procedural, with no specific decisions or proposals listed.

• Questions for department heads
• Research for high school ELO project

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including bidding and purchasing requirements, procurement staff code of conduct, high school co-curricular eligibility, and drug/alcohol testing for bus drivers. The committee will also set meeting dates for June and August. Most items are in early review stages, with some policies already having had a first reading at the May 9th School Board meeting.

• Review of DJE - Bidding Purchasing Requirements and DJH - Purchasing and Contracting: Procurement Staff Code of Conduct, with recommendations from Business Manager Marcia Weeks
• First reading of JJJ - High School Co-Curricular and Extracurricular Activities Eligibility and Code of Conduct, with updates to eligibility length and physical exam requirements
• First reading of EEEAAA/EEEAAA-R - Drug and Alcohol Testing of School Bus Drivers/Procedures, with minor language changes to procedures
• Continued review of BEDH (Board meeting procedures) and BBAA (School Board Powers and Responsibilities)
• Set June and August meeting dates

School Board

The Cape Elizabeth School Board is meeting to consider the approval of multiple staff members for various teaching and support roles. These items include replacements for existing positions and one new hire.

• Approval of Tiffany Karnes as Pond Cove Elementary Principal
• Approval of Ariana Hadiaris as High School Social Worker
• Approval of Kristen Stailing as Occupational Therapist (1-year position)
• Approval of Libby Heselton as Middle School Counselor
• Approval of Alex Trammell as Grade 4 Teacher at Pond Cove

School Board

The Cape Elizabeth School Board is meeting for an executive session to discuss personnel items on the meeting agenda. The board will vote on entering the session and then consider adjourning. No other business is listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel items
• Vote to enter executive session
• Vote to adjourn

The Cape Elizabeth School Board held an executive session on May 23, 2022, to discuss personnel items. The board voted 5-0 to enter the session and later voted 5-0 to adjourn. No substantive decisions were made during the public portion of the meeting.

• Entered executive session for personnel discussion (5-0)
• Adjourned executive session (5-0)

School Board

The Cape Elizabeth School Board is holding a workshop to discuss the Jo Persad equity audit update, review the Cape Elizabeth High School and Middle School schedule, and review virtual days. The workshop follows a special business meeting and includes public comment.

• Jo Persad Equity Audit Update
• CEHS/CEMS Schedule Review
• Virtual Days Review
• Public Comment

The Cape Elizabeth School Board unanimously approved nine personnel appointments, including Tiffany Karnes as Pond Cove Elementary principal and Ariana Hadiaris as high school social worker. All votes were 6-0, with member Caitlin Sweet absent. The meeting adjourned after the appointments.

• Approved Tiffany Karnes as Pond Cove Elementary principal (6-0)
• Approved Ariana Hadiaris as High School Social Worker (6-0)
• Approved Kristen Stailing as Occupational Therapist for 1 year (6-0)
• Approved Libby Heselton as Middle School Counselor (6-0)
• Approved Alex Trammell as Grade 4 Teacher at Pond Cove (6-0)
• Approved Emily Davison as High School Spanish Teacher (6-0)
• Approved Daniel Meeken as High School Special Education Teacher (6-0)
• Approved Tammy Carusone as Middle School General Music & Chorus Teacher (6-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owners William & Kelly Hunscher to reconstruct and enlarge a garage at 303 Delano Park (Map U07 Lot 38), citing Sections 19-4-3.B.3 & B.4 of the Zoning Ordinance. The board will also vote to approve minutes from its March 28, 2023 meeting. No other business or communications are listed.

• Public hearing: garage reconstruction/enlargement at 303 Delano Park (Map U07 Lot 38)
• Request based on Zoning Ordinance Sections 19-4-3.B.3 & B.4
• Approval of minutes from March 28, 2023 meeting

The Board of Zoning Appeals approved a request to rebuild and slightly enlarge a nonconforming garage to include interior stairs. The approval requires the staircase addition to maintain a minimum 20-foot distance from the rear property line.

• Approved reconstruction and enlargement of garage at 303 Delano Park (7-0)
• Approved Findings of Fact and Additional Findings of Fact for 303 Delano Park (7-0)
• Approved March 28, 2023 meeting minutes (7-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will meet to discuss the development of a public opinion survey on housing diversity issues in Cape Elizabeth. They will review a proposal from Curt Kelly for survey management, a survey example from Cumberland, Maine, and a work plan from Comengage, the selected survey contractor. The meeting includes public comment opportunities.

• Proposal from Curt Kelly regarding Survey Management
• Survey from Cumberland, Maine
• Zoom meeting with Comengage on public opinion survey development
• Comengage Work Plan attached

The committee met with consultant Comengage to discuss the work plan and methodology for a housing diversity survey. Members established a process for drafting survey questions and formed a sub-committee to review them.

• Agreed to target 3 respondents per household
• Established a sub-committee consisting of Tim Thompson, Amit Oza, and Katie Reeves to review survey questions
• Decided survey questions will be sent to committee staff, then to Comengage for editing, before being reviewed by the sub-committee
• Scheduled sub-committee meeting for June 1, 2023

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including roll call, public comment, and approval of previous minutes. The main agenda items are updates on old business, the GPCOG planning process, CEHS engagement, other climate plan activities, and solar updates. The meeting is a regular working session with no major decisions or public hearings listed.

• GPCOG planning process update
• CEHS engagement update
• Other climate plan activities
• Solar updates

The Cape Elizabeth Energy Committee held an informal meeting on May 18, 2023, because the agenda was not posted on the website. No substantive decisions were made; the committee deferred approving minutes until the June meeting and discussed updates on EV signs, a possible high school student participant, and solar progress.

• Deferred approval of meeting minutes until June meeting
• Discussed EV sign installation, awaiting arrows
• Discussed potential high school student participant role
• Noted solar project moving forward

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to review survey consultant updates, approve prior meeting minutes, and plan interviews with two owner's representative firms, Colliers and CBRE, scheduled for May 25. The committee will assign interview questions and finalize the process.

• Update on survey consultant
• Plan for May 25 owner's representative interviews: Colliers (5-6:30 pm), CBRE (7-8:30 pm)
• Review and approval of minutes from April 27 and May 4 meetings

The School Building Advisory Committee approved minutes from previous meetings and discussed updates on survey and communications consultants. They scheduled owner's representative interviews for May 25 and outlined next steps for public outreach.

• Approved minutes from April 27 and May 4 meetings
• Scheduled owner's representative interviews for May 25 with Colliers and CBRE
• Planned to assemble a subcommittee to craft an RFP for a communications consultant
• Discussed holding two public hearings and a community forum post-survey

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to approve minutes, receive updates from the Friends of Fort Williams, discuss sign updates, and hear a general park update from staff. Public comment is scheduled for both non-agenda and agenda items.

• Approval of April 20, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Sign update by Chris Cutter and Jon Dienstag
• Fort Williams Park update by Kathy Raftice

The committee approved the minutes from the April 20, 2023 meeting. Members discussed park signage, wayfinding maps, and the potential for a workshop to clarify park protection and easements. No other formal votes were taken.

• Approved April 20, 2023 Meeting Draft minutes (5-0)

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on two items: a site plan amendment for a 0.9 MW solar array at the town landfill (21 Dennison Dr) and LD 2003 zoning ordinance amendments referred by the Town Council. The board will also discuss seeking a referral to update project submission requirements and deadlines, and will consider approving minutes from previous meetings.

• Site plan amendment for 0.9 MW solar array at Cape Elizabeth Landfill, 21 Dennison Dr (R05-10), public hearing
• LD 2003 Zoning Ordinance Amendments, Sec. 19-10-3, public hearing
• Discussion of project submission ordinance amendments, including deadlines and digital submissions
• Approval of minutes from April 18, 2023 and May 2, 2023 workshop

The Planning Board approved a site plan amendment for a 0.9 MW solar array at the Cape Elizabeth Landfill (21 Dennison Dr.), subject to conditions. The board also recommended LD 2003 zoning amendments to the Town Council with specific changes, and requested a referral to update project submission procedures.

• Approved solar array site plan amendment for ER Cape Elizabeth Solar, LLC (7-0)
• Approved minutes of April 18, 2023 (5-0, 2 abstentions)
• Approved minutes of May 2, 2023 workshop (7-0)
• Recommended LD 2003 zoning amendments to Town Council with amendments (7-0)
• Requested Town Council referral for project submission ordinance amendments (7-0)

Town Council

The Cape Elizabeth Town Council unanimously adopted the FY2024 municipal general fund operating and CIP budget of $20,501,626 and the school department budget of $34,170,000 as recommended by the school board. A motion to reduce school expenditures by $1.8M failed (2-5), and the original school budget was approved (5-2). The council also set property tax due dates and interest rates, increased the property tax levy limit to $9,010,200, and increased building permit fees.

• Adopted FY2024 municipal general fund operating and CIP budget of $20,501,626 (7-0)
• Approved FY2024 school department budget of $34,170,000 (5-2)
• Denied amendment to cut school budget by $1.8M (2-5)
• Set property tax due dates Oct 16, 2023 and Apr 16, 2024, with 8% interest (7-0)
• Increased property tax levy limit for municipal services to $9,010,200 (7-0)
• Increased building permit fees effective July 1, 2023 (7-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will hear presentations from Cumberland's town manager and an ADU expert, and review three proposals for a public opinion survey. The committee is also discussing tentative meeting dates and follow-ups on technical assistance.

• Review of RFP submissions for Public Opinion Survey from Liz Trice with Kara Wilbur, Chris Miller, Addy Smith-Rieman, and Forest City LLC & Dept. Community Imagination; Comengage; and Probolsky Research
• Guest presentation by Cumberland Town Manager Bill Shane at 6:30 pm
• Guest presentation by ADU expert Christopher Lee at 7:30 pm
• Follow-up with John Eagan and Genesis Fund to establish free technical assistance services
• Discussion of Family Fun Day at Fort Williams Park on June 17

The Ad-Hoc Housing Diversity Study Committee voted 5-1 to hire Comengage for a public opinion survey and approved revised minutes from May 1. They also voted 4-2 to invite Cynthia Dill to present on the Gull Crest project. The committee heard presentations from Cumberland Town Manager Bill Shane and ADU expert Christopher Lee.

• Approved revised May 1 minutes (7-0)
• Approved meeting dates including May 22, June 5, June 17, June 26, July 17, Aug 7, Aug 28, Sept 18, Sept 25
• Voted 5-1 to hire Comengage for public opinion survey
• Voted 4-2 to invite Cynthia Dill to present on Gull Crest project on June 26
• Approved staff follow-up with John Eagan for technical assistance

Town Council

The Cape Elizabeth Town Council is holding a special meeting to vote on the Fiscal Year 2024 municipal and school department budgets, set property tax dates and interest rates, and consider increasing building permit fees. The council will also vote on the property tax levy limit for municipal services. A public hearing on the budget was held on May 8, and the school budget validation referendum is scheduled for June 13, 2023.

• Adopt FY2024 Municipal General Fund Operating and CIP budget of $20,501,626, with estimated property taxes of $9,933,381
• Approve School Department budget of $34,170,000, with a proposed alternative of $32,170,000 from Councilor Reiniger
• Set property tax due dates of October 16, 2023 and April 16, 2024, with 6% interest (corrected to 8%) on unpaid taxes
• Increase property tax levy for municipal services to $9,010,200
• Increase building permit fee from 1% to 1.2% of total value, effective July 1, 2023

Community Services Committee

The Community Services Committee will meet to receive updates regarding CECS and Fort Williams and PHL. The meeting includes a period for public comment and the approval of previous minutes.

• CECS updates
• Fort Williams and PHL update

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review and discuss the Pesticide Ordinance, with public comment periods before and after the discussion. The meeting will also include approval of minutes from March 9, 2023, and a brief update on pending home business amendments.

• Discussion of Pesticide Ordinance
• Approval of March 9, 2023 meeting minutes
• Public comment periods (3 minutes per person, 15 minutes per item)
• Pending home business amendments noted for next meeting

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to adopt minutes, hear subcommittee reports, and set SMARTIE goals for each subcommittee. They will also discuss plans to work with department heads and review Human Library applications. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Adopt minutes from previous meeting
• SMARTIE goals for each subcommittee
• Plans to work with department heads
• Human Library applications and updates

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss a conservation ordinance event amendment, review greenbelt implementation and management projects including a machine-built trail RFP and flooding analysis, and consider the Planning Board agenda for May 16. Public comments are limited to 15 minutes per agenda item.

• Conservation Ordinance Event Amendment
• Machine built trail RFP
• MCC/Gull Crest trail work event
• Outer Loop flooding analysis
• Encroachment report status

The Cape Elizabeth Conservation Committee voted 5-0 to recommend amendments to the Conservation event rules to the Town Council, which would raise the attendee threshold for committee-only approval from 150 to 250 and allow some revenue generation for for-profit events. The committee also approved a budget for MCC trail work, tabled a Machine Built Trails RFP discussion, and decided to take no further action on Outer Loop Trail flooding.

• Approved April 11, 2023 meeting minutes (5-0)
• Recommended Conservation event amendments to Town Council (5-0)
• Approved MCC trails project budget (5-0)
• Tabled Machine Built Trails RFP discussion to June meeting (5-0)
• Took no further action on Outer Loop Trail flooding (5-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on May 9, 2023, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving collective bargaining agreements with two employee unions, approve job descriptions, and act on the superintendent's nominations for probationary and continuing teacher contracts. They will also review policies on computer and internet use and hear reports from administrators and committees.

• Approval of Collective Bargaining Agreement with Cape Elizabeth Educational Administrators' Association 2023-2026
• Approval of Collective Bargaining Agreement with Cape Elizabeth Education Association/MEA/NEA 2023-2026
• Approval of Student Pathways Coordinator Job Description
• Approval of ELA/Humanities Instructional Strategist Job Description
• Approval of second-year probationary contracts for 11 teachers and first continuing contracts for 12 teachers

The School Board approved multi-year contracts for educational administrators and the education association. The board also approved several new job descriptions, personnel contracts, and internet use policies.

• Approved Collective Bargaining Agreement with Educational Administrators’ Association 2023-2026 (6-0)
• Approved Collective Bargaining Agreement with Education Association/MEA/NEA 2023-2026 (6-0)
• Approved Student Pathways Coordinator job description (6-0)
• Approved ELA/Humanities Instructional Strategist job description (6-0)
• Approved second-year probationary contracts for 11 personnel (6-0)
• Approved first continuing contracts for 12 personnel (6-0)
• Approved one-year leave of absence for Sarah McKeown (6-0)
• Approved second reading of Policies GCSA and IJNDB regarding computer and internet use (6-0)

Town Council

The Cape Elizabeth Town Council will hold public hearings and consider votes on the FY2024 General Fund and Special Revenue Funds budgets, proposed stormwater ordinance amendments, and a recommendation to hire GPCOG for climate action planning. The council will also consider a motion to reconsider funding for an affordable housing feasibility study at Gull Crest, and discuss a proposed dog ordinance amendment.

• Public hearing and vote on FY2024 General Fund budget: $20,501,521 town expenditures, $34,170,000 school expenses
• Public hearing and vote on FY2024 Special Revenue Funds budget: $4,126,254 expenditures
• Public hearing on proposed stormwater ordinance amendments (Chapter 25)
• Motion to authorize $40,000 contract with GPCOG for climate action planning
• Motion to reconsider $100,000 site feasibility study for affordable housing at Gull Crest

The Cape Elizabeth Town Council approved the FY2024 Special Revenue Funds Budgets totaling $4,126,254 in expenditures and scheduled a May 15 vote on the $54.67M General Fund Budget. It also approved stormwater amendments, acknowledged FY2022 audit results, authorized a $40,000 climate action plan contract, and referred a dog ordinance amendment to committee. A motion to reconsider a previously approved affordable housing site feasibility study was discussed but no action was taken.

• Approved FY2024 Special Revenue Funds Budgets (5-0)
• Scheduled vote on FY2024 General Fund Budget for May 15 (5-0)
• Approved stormwater amendments to Chapter 25 (5-0)
• Acknowledged FY2022 audit results (5-0)
• Authorized Town Manager to sign climate action plan contract with GPCOG (5-0)
• Referred dog ordinance amendment to Ordinance Committee (5-0)
• Approved minutes of April 10 and April 25 meetings (5-0)
• Motion to reconsider Gull Crest feasibility study: no action taken

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss personnel items from the business meeting agenda. The agenda includes only procedural items: a motion to enter executive session and a motion to adjourn. No substantive decisions or public discussions are listed.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel items
• Motion to enter executive session
• Motion to adjourn

The Cape Elizabeth School Board held an executive session on May 8, 2022, to discuss personnel items on the business meeting agenda. The board voted 7-0 to enter the session and later voted 7-0 to adjourn. No substantive decisions were made during the public portion of the meeting.

• Approved entering executive session for personnel discussion (7-0)
• Approved adjourning executive session (7-0)

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to review its budget, discuss and set the interview schedule for an Owner's Representative, agree on interview questions, and receive an update on a survey consultant proposal. The agenda is largely procedural, with no final decisions or votes listed.

• Committee budget update
• Discuss and set Owner's Representative Interview Schedule
• Review and agree to Questions for Owner's Representative interviews
• Survey consultant proposal update

The Cape Elizabeth School Building Advisory Committee met and made several scheduling and procedural decisions. They set Owner's Representative interviews for May 25th and agreed to provide all consolidated questions to candidate firms, with follow-up questions during interviews. They also narrowed survey consultant proposals to three and scheduled interviews for May 12th. No final contracts or approvals were made.

• Set Owner's Representative interviews for May 25th (5-6:30 pm and 7-8:30 pm)
• Agreed to provide all interview questions to candidate firms and ask follow-ups during interviews
• Consolidated and will send questions to candidates by May 10th
• Narrowed survey consultant proposals to three; interviews scheduled for May 12th

Recycling Committee

The committee will discuss outreach, communications, and social media strategies. Members will also receive updates regarding the Recycling Center.

• Outreach, communications, and social media discussion
• Recycling Center update
• Approval of April 6, 2023, draft meeting minutes

The Recycling Committee unanimously approved the amended April 6, 2023 meeting minutes. They discussed assisting the high school's food waste diversion efforts, including contacting Agricycle and applying for an Ecomaine grant. The committee also reviewed outreach, website updates, and proposed Recycling Center hour changes starting July 1st.

• Approved April 6, 2023 meeting minutes (5-0)
• Discussed contacting Agricycle for food waste hauling options
• Discussed Ecomaine grant for school recycling programs
• Noted Recycling Center to close Mondays, open Tuesdays starting July 1st

Town Council

The Town Council and School Board will meet with auditors Runyon Kersteen Ouellette to review the Fiscal Year 2022 audit results. The council will also receive an update on the School Building Advisory Committee budget, which is expected to increase from the estimated $400,000. Additionally, the town manager will announce new office hours for Town Hall, Public Works, and the Recycling Center effective July 1, 2023. This is a workshop meeting, so no formal decisions will be made.

• Review of FY 2022 audit with Runyon Kersteen Ouellette
• School Building Advisory Committee budget update: expected increase from $400,000
• New office hours for Town Hall, Public Works, and Recycling Center effective July 1, 2023

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss a Resource Protection Permit for boardwalk relocations and additions in wetland areas at Hobstone and Robinson Woods, and to review LD 2003 Zoning Ordinance amendments referred by the Town Council. The board will also discuss meeting logistics and training. No public comment is available at this workshop; written comments are encouraged.

• Resource Protection Permit for boardwalk relocations/additions at Hobstone (465 Mitchell Rd) and Robinson Woods (Shore Rd)
• Review of LD 2003 Zoning Ordinance amendments referred by Town Council
• Discussion of Planning Board meeting schedule, logistics, committee work, and training

The Planning Board reviewed draft LD 2003 zoning ordinance amendments and voted unanimously to hold a public hearing on May 16, 2023. The board discussed retaining the single ownership or condo option for accessory dwelling units and agreed to leave proposed definitions as is. No final decisions on the amendments were made; the board will make a recommendation after the public hearing.

• Scheduled public hearing on LD 2003 amendments for May 16 (7-0)
• Agreed to retain single ownership or condo option for accessory dwelling units
• Agreed to leave proposed definitions as is
• Added section reference to Short Term Rental provisions to draft

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to review proposals for a public opinion survey on housing, discuss a contract for Loomio, and receive updates on upcoming events. The committee will also consider correspondence and plan for future meetings on housing types and accessory dwelling units.

• Review of RFP submissions for Public Opinion Survey from six vendors
• Review Judy Colby-George Contract for Loomio
• Community Forum on Housing Types scheduled for May 1 at 6:30 PM
• Cumberland Town Manager and ADU expert Chris Lee to present on May 15
• Family Fun Day at Fort Williams Park on June 17

The Ad-Hoc Housing Diversity Study Committee selected three vendors to move forward in the evaluation process for a public opinion survey. The committee also approved previous meeting minutes and agreed to host a booth at Family Fun Day.

• Approved April 3, 2023 minutes with changes (7-0)
• Selected Probolsky Research, Comengage, and Liz Trice and associates with Forest City LLC as finalists for public opinion survey (6-0)
• Agreed to host a booth at Family Fun Day
• Directed staff to request revised timelines from survey finalists to ensure results by July 31, 2023
• Directed staff to investigate cost coverage for Judy Colby-George Loomio contract

Energy Committee

The Cape Elizabeth Energy Committee is meeting to handle routine business, including approving minutes and discussing old business. The main action item is approving language to present to the Town Council, likely related to climate or energy matters. The agenda also includes a presentation by Sofia Reali of GPCOG about Window Dressers, as well as updates on solar projects and other climate plan activities.

• Approve language for Town Council
• Sofia Reali of GPCOG – Window Dressers
• Solar updates
• Other climate plan activities

The Cape Elizabeth Energy Committee approved a recommendation to the Town Council to hire GPCOG to create a climate plan and pursue grant opportunities, including Maine's Community Action grant program. The committee also approved previous meeting minutes, discussed EV charger signage and a Courier article, and received a solar project update. The recommendation will be presented to the Town Council in May.

• Approved recommendation to hire GPCOG for climate plan and grant pursuit
• Approved previous meeting minutes
• Discussed EV charger signage placement plan for next meeting
• Discussed Cape Courier article on EV chargers and signs
• Received solar project update; Encore to present to Planning Board in May

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss architecture and school design, review the committee budget, and update on the owner's representative proposal and survey RFP. They will also outline the interview process for the owner's representative and discuss communication and outreach. The meeting includes public comment periods and review of previous minutes.

• Discussion on architecture and school design
• Committee budget update
• Owner Representative Proposal Update and interview process outline
• Survey RFP update
• Communication framework update and outreach discussion

The Cape Elizabeth School Building Advisory Committee met and approved its minutes from the previous meeting. The committee established a communications and outreach subcommittee with an 8-0 vote. Updates were provided on the owner's representative proposals, survey RFP, and budget, but no final decisions were made on these items.

• Approved minutes from previous meeting without objection
• Established communications and outreach subcommittee (8-0)

Town Council

The Finance Committee will hold a workshop to wrap up review of the proposed FY 2024 municipal, school, and special revenue fund budgets, with public comment limited to 15 minutes. Following the workshop, a special Town Council meeting will set the budgets for a public hearing on May 8. The council will also consider a proposed increase to building permit fees, with a vote possible at the May 15 special meeting.

• FY 2024 budget wrap-up: general fund, special revenue funds, and school department budget
• Proposed increase to building permit fees: from 1% to 1.2% of total value, and correction of threshold from $1,000 to $2,500
• Special Town Council meeting to set budgets for public hearing on May 8
• Anticipated votes: special revenue funds on May 8, general fund on May 15
• Attachments include FY 2024 proformas, PD vehicle replacements, and Fort Williams Park expenses

Town Council

The Cape Elizabeth Town Council will hold a special meeting to consider motions setting public hearings for the FY2024 general fund and special revenue fund budgets. The general fund budget totals $54,586,521 with $40,420,670 to be raised from property taxes, resulting in an estimated tax rate of $22.439 per thousand. The special revenue funds total $4,126,254 in expenditures. The council will also take public comment on items not on the agenda.

• Motion to set public hearing for FY2024 general fund budget of $54,586,521, with $40,420,670 from property taxes
• Estimated tax rate of $22.439 per thousand valuation
• Motion to set public hearing for FY2024 special revenue funds budgets with $4,126,254 in expenditures
• Public hearings scheduled for May 8, 2023 at 7:00 p.m. at Town Hall, 320 Ocean House Road
• General fund budget vote anticipated on May 15

The Town Council approved an $85,000 addition to the General Fund budget for the School Building Advisory Committee. The Council also scheduled public hearings for May 8, 2023, regarding the proposed FY 2024 General Fund and Special Revenue Funds budgets.

• Approved $85,000 addition to General Fund budget (6-0)
• Scheduled FY 2024 General Fund budget public hearing for May 8, 2023 (6-0)
• Scheduled FY 2024 Special Revenue Funds budget public hearing for May 8, 2023 (6-0)
• Adjourned meeting at 7:11 p.m. (6-0)

Town Council

The Finance Committee will hold a workshop to discuss the School Board's recommended FY 2024 School Department budget. The public may comment during a 15-minute period. No formal votes will be taken at this workshop.

• Presentation of School Board's recommended FY 2024 School Department budget
• Public comment limited to 15 minutes, 3 minutes per person
• Upcoming budget meetings scheduled: April 25, May 8, May 15, and June 13 referendum

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss the Powers Road Request for Proposals (RFP), along with updates on park signs and the Friends of Fort Williams. They will also review the committee's goals and objectives. The meeting includes public comment periods for both agenda and non-agenda items.

• Powers Road RFP discussion
• Sign update by Chris Cutter and Jon Dienstag
• Friends of Fort Williams update by Andrea Southworth
• Approval of March 15, 2023 draft minutes
• Goals and objectives review by Ken Pierce

The Fort Williams Park Committee unanimously selected Gorrill Palmer for the Powers Road RFP after reviewing three proposals. They also approved the 2023 Goals and Objectives and discussed signage, conservation easements, and park projects.

• Approved March 15, 2023 meeting minutes (6-0)
• Selected Gorrill Palmer for Powers Road RFP (7-0)
• Accepted 2023 Goals and Objectives (7-0)

Riverside Cemetery Committee

The Riverside Cemetery Committee will elect a chair, approve prior minutes, and consider requests to purchase cemetery lots from former Cape Elizabeth residents and their families. The committee will also review several requests to buy back lots no longer needed, with buyback amounts ranging from $200 to $562.50 per lot.

• Request to purchase lots by Karen J. Laflamme Berube and Kim Laflamme, former residents
• Request to purchase a cremation lot by Barbara Poliner, former resident
• Request to purchase lots by Elizabeth M. Griswold for parents who never lived in Cape Elizabeth
• Buyback request: Peter & Judith Berg, Section NV Lot #6, paid $200, buyback $200
• Buyback request: Melissa Drinan & Marc Hoffman, Sections MP-R Lot #40 & #41, paid $750/lot, buyback $562.50/lot

The Riverside Cemetery Committee approved multiple lot purchases and buybacks, elected a new chair, and discussed FOAA compliance. All votes were unanimous (3-0).

• Elected April Powell as chair for 2023 (3-0)
• Approved minutes of November 10, 2022 (3-0)
• Approved Karen Laflamme Berube purchase of two full-size lots (3-0)
• Approved Kim Laflamme purchase of two full-size lots (3-0)
• Approved Barbara Poliner purchase of one cremation lot (3-0)
• Approved Elizabeth Griswold purchase of one cremation lot for parents (3-0)
• Approved buyback of cremation lot from Peter & Judith Berg for $200 (3-0)
• Approved buyback of two lots from Marc Hoffman & Melissa Drinan at $562.50/lot (3-0)

Planning Board

The Cape Elizabeth Planning Board will consider a site plan amendment from ER Cape Elizabeth Solar, LLC to install a 0.9 MW solar array at the Cape Elizabeth Landfill at 21 Dennison Dr. The board will also approve minutes from the March 21, 2023 meeting and take public comment.

• Site plan amendment for 0.9 MW solar array at Cape Elizabeth Landfill, 21 Dennison Dr (R05-10), Sec. 19-9
• Approval of minutes from March 21, 2023
• Public comment period

The Planning Board voted 5-0 to deem complete the site plan amendment application by ER Cape Elizabeth Solar, LLC for a 0.9 MW solar array at the Cape Elizabeth Landfill (21 Dennison Dr.). The board also voted 5-0 to table the application to the May 16, 2023 meeting, where a public hearing will be held. A site walk was scheduled for April 24 at 4:30 p.m. No other substantive decisions were made; public comment was informational only.

• Deemed complete the solar array site plan amendment application (5-0)
• Tabled the solar array application to May 16, 2023 meeting (5-0)
• Scheduled site walk for April 24 at 4:30 p.m.

Community Services Committee

The Cape Elizabeth Community Services Committee is meeting to approve minutes from January and February, and to receive updates on CECS and Fort Williams/Park Head Light. The agenda is largely procedural, with no specific decisions or proposals listed. Public comment is limited to three minutes per person and 15 minutes per agenda item.

• Approval of minutes from January 11, 2023 and February 8, 2023 meetings
• CECS updates
• Fort Williams and PHL (Park Head Light) update

The committee approved the draft minutes from January 11 and February 8, 2023. The remainder of the meeting consisted of updates regarding the Cape Elizabeth Community Services (CECS) budget, youth and adult programming, pool operations, and Fort Williams Park preparations.

• Approved draft minutes from January 11, 2023 & February 8, 2023 (4-0)

School Board

The Cape Elizabeth School Board will discuss the 2023-2024 school budget and multiple student and staff policies. The meeting also includes presentations on student achievements and notifications of several staff retirements.

• Adoption of the 2023-2024 School Board Budget of $34,170,000
• Approval of 8th Grade Class Trip to Chewonki (May 16-19, 2023)
• Approval of 6th Grade Class Trip to Chewonki (May 2-5, 2023)
• Approval of high school travel to Science Bowl Nationals in Washington, D.C.
• Second readings for policies regarding therapy animals, service animals, and tobacco/substance use

The Cape Elizabeth School Board unanimously adopted the 2023-2024 budget of $34,170,000 and approved several student trips and policy updates. All votes were 7-0. The board also approved policies on therapy animals, animals in schools, service animals, grievance procedures, tobacco use, and student substance use.

• Adopted 2023-2024 School Board Budget of $34,170,000 (7-0)
• Approved 8th Grade Class Trip to Chewonki, May 16-19, 2023 (7-0)
• Approved 6th Grade Class Trip to Chewonki, May 2-5, 2023 (7-0)
• Approved high school trip to Science Bowl Nationals in Washington, D.C., April 27-May 1, 2023 (7-0)
• Approved policy IMGB – Therapy Dogs and Other Therapy Animals, second reading (7-0)
• Approved policy IMG – Animals in Schools, second reading (7-0)
• Approved policy ACAC – Service Animals in the Schools, second reading (7-0)
• Approved policies AC-R, ADC, and JICH (grievance, tobacco, student substances) second readings (7-0)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss Trout Brook with the South Portland Conservation Committee, review Greenbelt implementation and management projects, and consider a draft RFP for machine-built trails. The agenda includes updates on invasives, trail improvements, and open space monitoring. The meeting is a regular business session with citizen comments and approval of prior minutes.

• Discussion with South Portland Conservation Committee on Trout Brook
• Invasives project request from CELT
• Stonegate 2-40 trail improvement scout project
• Draft machine built trail RFP
• Great Pond boat racks status update

The Cape Elizabeth Conservation Committee approved a draft RFP for a machine-built trail loop in the greenbelt, approved a series of NEMBA Wednesday evening rides, and approved several events including Tiny Trails, CELT invasives, and Maine Pops. The committee also discussed a potential grant for Trout Brook improvements with South Portland, but took no formal action on that item.

• Approved amended RFP for machine-built trail (6-0)
• Approved $1,500 for Eagle Scout trail improvements 2-32 and 2-40 (6-0)
• Approved NEMBA Wednesday evening rides (6-0)
• Approved Tiny Trails event on August 12 with rain date August 19 (5-0)
• Approved CELT invasives event (5-0)
• Approved Maine Pops event (5-0)
• Approved trail relocation for solar array at landfill (6-0)

Town Council

The Town Council will consider fund transfers for Willow Brook projects and proposed stormwater ordinance amendments. The meeting also includes discussions on housing diversity, LD 2003 amendments, and the FY 2024 budget.

• Transfer of funds for Willow Brook Culvert Replacement and Culvert Engineering/Planning projects
• Public hearing scheduled for May 8, 2023, regarding proposed Stormwater Ordinance amendments
• Discussion of LD 2003 amendments and housing diversity options
• Request for up to $100,000 for a site feasibility study at Gull Crest for affordable housing
• Approval of the School Budget Validation Referendum Election Warrant for June 13, 2023

The Town Council authorized up to $100,000 for a site feasibility study at the town-owned Gull Crest property to assess its potential for affordable housing development. The council also approved financial transfers totaling over $170,000 for Willow Brook culvert replacement projects and set a public hearing for proposed stormwater amendments. Additionally, the council referred LD 2003 zoning amendments to the Planning Board for further review and approved the election warrant for the June 13 school budget referendum.

• Approved $100,000 cap for Gull Crest affordable housing feasibility study (6-0)
• Approved $17,250.25 reimbursement and $140,691.20 transfer for Willow Brook culvert projects (6-0)
• Set public hearing for May 8 on proposed stormwater amendments (6-0)
• Referred LD 2003 amendments to Planning Board and Housing Diversity Committee (4-2)
• Approved School Budget Validation Referendum election warrant for June 13 (6-0)
• Approved March 13 draft minutes (6-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss the 'Don't Trash Cape' initiative, outreach and communications efforts, and updates on the Recycling Center. The agenda includes approval of prior meeting minutes and public comment periods. This is a routine working meeting focused on recycling program operations and community engagement.

• Discussion of 'Don't Trash Cape' initiative
• Outreach, communications, and social media update
• Recycling Center update
• Approval of March 2, 2023 draft meeting minutes

The Recycling Committee approved its March 2, 2023 meeting minutes unanimously (7-0) and discussed several upcoming initiatives, including the 'Don't Trash Cape' litter-reduction plan, a clothing swap recap, and an Earth Day cleanup. No formal votes were taken on these initiatives; the meeting was largely informational and planning-focused.

• Approved March 2, 2023 meeting minutes (7-0)
• Discussed 'Don't Trash Cape' litter initiative, committee to assist with education and outreach
• Reviewed clothing swap event: 65 tickets distributed, 45 returned
• Noted Recycling Center extended hours on April 23, April 30, and May 7
• Planned Earth Day cleanup (April 19-26) with Land Trust
• Volunteered to staff Recycling table at Cape Challenge 5k on May 21

Town Council

The School Building Advisory Committee will receive a presentation from Colby Engineering and Scott Simons Architects regarding a prior project. The committee will also receive an update on the selection process for an Owner’s Representative, including site walk details and candidate questions.

• Presentation by Colby Engineering and Scott Simons Architects
• Update on Owner’s Representative selection process

The School Building Advisory Committee met and approved the minutes from the previous meeting without objection. The bulk of the meeting was an informational presentation by Colby Engineering and Scott Simons Architects reviewing the prior school building project, including concept designs, cost estimates, and lessons learned. No substantive decisions were made; the committee discussed upcoming agenda items and the owner's representative selection process.

• Approved minutes from previous meeting without objection
• Reviewed prior school building project presentation
• Discussed owner's representative selection process
• Reviewed upcoming agenda items and meeting timeline

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to discuss LD 2003 amendments and a strategy for reviewing the pesticide ordinance at a future meeting. The agenda also includes approval of prior minutes and public comment periods. No final decisions are scheduled; the meeting is primarily for discussion and planning.

• Discussion of LD 2003 amendments
• Strategy discussion for pesticide ordinance review
• Approval of March 9, 2023 minutes
• Public comment periods

The Ordinance Committee voted 2-0 to refer the March 30, 2023 draft of LD 2003 housing amendments, as amended, to the Town Council. The committee also discussed a future pesticide ordinance and agreed to gather more information before proceeding.

• Referred 3-30-2023 draft LD 2003 amendments to Town Council (2-0)
• Approved March 9, 2023 meeting minutes (2-0)
• Agreed to replace 'family' with 'household' in dwelling definition
• Agreed to reword multifamily building break using 'fewer than'
• Agreed to leave section title as is and add 'additional' to text
• Agreed to ask for town attorney comments aggregated into one document

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving a Pre-K Expansion Grant, followed by a budget workshop. The only action item is the grant approval vote; the rest of the agenda is procedural.

• Consideration to approve the Pre-K Expansion Grant
• Special business meeting followed by a School Board Budget Workshop
• Public comments on agenda items per policy BEDH

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a site plan review for a nature-based afterschool program for 7-9 children at 20 Harriman Farm Rd, and to discuss board logistics such as meeting schedule, remote meeting policy, and training. Public comment is not available at this workshop; written comments may be submitted to the Town Planner.

• Site plan review discussion for nature-based afterschool program at 20 Harriman Farm Rd (U31-5)
• Discussion of Planning Board meeting schedule, remote meeting policy, logistics, related committees, and training

School Board

The School Board will conduct a budget workshop to discuss fiscal year 2024 goals. The session includes reviewing budget questions and discussing recommendations from the District Leadership Team regarding projected impacts on property taxes.

• Discussion of DLT budget recommendations
• Review of projected impacts on property taxes
• Review of FY 2024 budget goals

The Cape Elizabeth School Board met for a special business meeting and approved a grant for Pre-K expansion for the 2024 school year.

• Approved Pre-K Expansion Grant (5-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will hear a presentation from Maine Housing, discuss strategies for community engagement, and review housing types and density for in-fill lots. The committee will also consider the use of recording devices like OWL and receive public comments on the Gull Crest parcel.

• Presentation by John Eagan of Maine Housing
• Discussion of density for in-fill lots and single-family homes
• Review of housing types and community forum strategy
• Public comments and correspondence regarding Gull Crest Walk
• Discussion on use of OWL and other recording devices

The committee decided to use the Loomio discussion board to engage residents and refine survey questions. Members also planned a May 1 community forum to gather feedback on housing types using photos and sticky notes. The committee declined to hold a new vote on a feasibility study for Gull Crest.

• Approved use of Loomio discussion board for community outreach
• Approved March 20, 2023 meeting minutes
• Decided to use photos and sticky notes at May 1 community forum to gauge housing preferences
• Maintained previous decision not to recommend a feasibility study for Gull Crest

Energy Committee

The Cape Elizabeth Energy Committee is holding a working session to develop its mission and action steps for implementing the town's climate plan. The agenda includes roll call, public comment, and approval of previous minutes, with the working session as the main item. The next meeting is scheduled for April 20, 2023.

• Working session to develop Energy Committee mission and action steps for climate plan implementation
• Public comment periods at start and end of meeting
• Approval of minutes from previous meeting
• Next meeting: April 20, 2023, 7 PM, Jordan Conference Room

The committee held a workshop to discuss process improvements for tracking projects and reviewed electric vehicle plans for the town. Members also began drafting language for a mission statement recommendation to be presented to the Town Council.

• Held first committee workshop
• Discussed project tracking process improvements
• Reviewed town electric vehicle plans
• Drafted mission statement recommendation for Town Council
• Adjourned meeting at 8:30 PM

School Board

The Cape Elizabeth School Board's Policy Committee will review several proposed and existing policies, including a draft policy allowing certified therapy dogs in schools, a grievance procedure for persons with disabilities, and updates to tobacco and substance use policies. The committee will also discuss new policies on employee and student computer/internet use, and consider future policy reviews on topics like hazing, naloxone, and social media. The meeting is a working session to align policies with town ordinances and state law before they go to the full board.

• Review of draft policy IMGB on therapy dogs and other therapy animals
• Review of grievance procedure AC-R for persons with disabilities
• Updates to tobacco/vaping policy ADC and student substance use policy JICH
• Discussion of new employee and student computer/internet use policies (GCSA, IJNDB)
• List of policies for future review includes hazing, naloxone, social media, and more

Town Council

The School Building Advisory Committee is meeting to hear presentations from candidates for the Owner's Representative role, review project background, and discuss the RFP and next steps. This is an early-stage meeting focused on selecting a consultant for a school building project.

• Presentation to Owner's Representative Candidates
• Discussion of RFP and next steps
• Project background presentation

The School Building Advisory Committee hosted an informational briefing and Q&A session for prospective owner's representative candidates. Committee chairs reviewed project history and outlined the timeline for the request for proposals (RFP) process, noting plans for a potential 2024 referendum. No formal votes or binding decisions were made during the meeting.

• No formal action taken; held informational Q&A with RFP candidates

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hear three variance requests at its March 28, 2023 meeting. One is a tabled request from August 2022 to build an addition 15 feet from the front property line at 25 Stonybrook Road. The board will also consider two new requests: expanding a nonconforming structure at 15 Scott Dyer Road and converting part of a house into an accessory dwelling unit at 68 Eastman Road. The meeting is hybrid, with remote participation available via Zoom.

• Variance request by Ronald Stanton for 25 Stonybrook Road (Map U3 Lot 137) to build front addition 15 feet from front property line, tabled from August 23, 2022
• Request by Josef Chalat for Caroline & Jason Kendall at 15 Scott Dyer Road (Map U22 Lot 71) to expand nonconforming structure 37 feet 7 inches from front property line under Section 19-4-3.B.4
• Request by Todd Swinton at 68 Eastman Road (Map R04 Lot 18) to convert house area into Accessory Dwelling Unit under Sections 19-7-5 and 19-5-5
• Approval of minutes from January 24, 2023 meeting

The Cape Elizabeth Zoning Board of Appeals approved three requests: a variance for Ronald Stanton to build an addition 15 feet from the front property line at 25 Stonybrook Road (6-1); an expansion of a nonconforming structure at 15 Scott Dyer Road for Caroline and Jason Kendall (7-0); and a conditional use permit for Todd Swinton to convert space into an Accessory Dwelling Unit at 68 Eastman Road (6-1). The board also approved findings of fact for each case and the January 24, 2023 minutes.

• Approved variance for Stanton at 25 Stonybrook Road to construct addition 15 ft from front property line (6-1)
• Approved expansion of nonconforming structure at 15 Scott Dyer Road for Kendall (7-0)
• Approved ADU conversion at 68 Eastman Road for Swinton with conditions (6-1)
• Approved findings of fact for Stanton variance (7-0)
• Approved findings of fact for Kendall expansion (7-0)
• Approved findings of fact and conditions for Swinton ADU (5-0, two abstentions)
• Approved minutes of January 24, 2023 meeting (6-0, one abstention)

Town Council

The School Building Advisory Committee is meeting to review and finalize Requests for Proposals (RFPs) for Communications and an Owner’s Representative. The committee will also prepare for upcoming meetings with Owner’s Representative candidates.

• Review and finalize Communications RFP
• Review and finalize Owner’s Representative RFP
• Plan agenda for March 30 meeting with Owner’s Representative candidates
• Establish process for candidate questions following the March 30 meeting

The Cape Elizabeth School Building Advisory Committee approved moving forward with the March 30 interview process for an owner's representative, including items on delivery method, pricing, and edited timelines (7-2). The committee also reviewed and finalized a survey RFP to be posted by 3/31/23, with an estimated cost of $15,000. No other substantive decisions were made; the meeting focused on planning next steps.

• Approved motion to proceed with March 30 owner's representative interviews, including delivery method, pricing, and edited timelines (7-2)
• Finalized survey RFP to be posted by 3/31/23
• Established process for candidate questions post-3/30, with answers due by 4/7 and 4/14

Town Council

The Finance Committee is reviewing the proposed FY 2024 municipal budget, including department accounts, capital projects, special revenue funds, and the fee schedule. Public comment is limited to 15 minutes total, 3 minutes per person. The committee will also follow up on items from the March 20 workshop and discuss upcoming budget meetings.

• Review of FY 2024 Municipal Budget
• Review of fee schedule
• Discussion of capital improvement projects (2000 Account)
• Review of special revenue funds (Sewer, Infrastructure, TIF, Rescue, etc.)
• Upcoming budget meetings: April 10, April 24, May 8, May 15, June 13

Town Council

The Cape Elizabeth Town Council and School Department are seeking proposals for an Owner's Representative to guide the School Building Advisory Committee (SBAC) in developing a new school construction plan for Pond Cove Elementary School and Cape Elizabeth Middle School, with minor renovations to Cape Elizabeth High School. This follows the failure of a November 2022 bond referendum. The selected firm will help assess prior work, identify a design team, engage the public, explore funding, and prepare a plan for a 2024 voter referendum. Proposals are due April 21, 2023.

• Request for proposals for Owner's Representative services
• Proposals due April 21, 2023; interviews week of May 1
• Firm must have experience with school projects of $50-$150 million
• Project follows failed November 2022 school bond referendum
• Plan to go to voters in 2024

School Board

The Cape Elizabeth School Board is meeting to consider several personnel and policy items. Key discussions include approving the upcoming school year calendar, administrator contract renewals, and various student policies.

• Approval of the 2023-2024 School Year Calendar
• Hiring Brent Staples as .2 FTE Algebra 1 Teacher
• Administrator contract renewals for several positions including CEHS Principal and CEMS Principal
• Approval of CE Robotics Team field trip to Dallas, TX
• Second reading of policies regarding therapy animals and service animals

School Board

The Cape Elizabeth School Board is holding a budget workshop to review the FY2024 budget, including any board questions, ED279, fund balance, and the process for determining the budget. The workshop follows a special business meeting and includes public comment.

• Review of ED279
• Review of Fund Balance
• Review of School Process for determining FY24 budget
• Public Comment

The Cape Elizabeth School Board approved the 2023-2024 school year calendar, hired Brent Staples as a .2 FTE Algebra 1 teacher for the remainder of SY23, and renewed administrator contracts for multiple staff members. The board also approved two student trips (LGBTQ Leadership Camp and VEX Robotics World Championship) and tabled three animal-related policies for further discussion. All votes were 6-0.

• Approved 2023-2024 School Year Calendar (6-0)
• Approved Brent Staples as .2 FTE Algebra 1 Teacher for remainder of SY23 (6-0)
• Approved administrator contract renewals for Patterson, Springer, Carpenter, Forrey-Pettit, Peavey, Thoreck (6-0)
• Approved administrator contract renewals for Haugevik and Rubin for 2023-2024 (6-0)
• Approved CEHS GSA trip to LGBTQ Leadership Camp, April 28-30, 2023 (6-0)
• Approved CE Robotics Team field trip to VEX Robotics World Championship, Dallas TX (6-0)
• Tabled policies IMGB, IMG, ACAC on animals in schools
• Approved minutes of Feb 14 and Mar 7 meetings (6-0)

Planning Board

The Cape Elizabeth Planning Board will hold a public hearing on stormwater ordinance amendments referred by the Town Council, required by the MS4 permit. The board will also consider a request from Carr Woods for an extension to June 2023 to submit its final approval application for an 18-unit condominium and single-family lot at Deep Brook Drive, and site plan amendments from Yam Yams LLC for outdoor storage and display at 287 Ocean House Rd. Minutes from previous meetings will be approved.

• Public hearing on Stormwater Amendments (Chapter 25) to Subdivision and Zoning Ordinances, required by MS4 permit
• Carr Woods Major Subdivision and Resource Protection Permit: extension request to June 2023 for final approval application (18-unit condo + 1 single-family lot, Deep Brook Drive)
• Lumbery Site Plan Amendments by Yam Yams LLC (Michael Friedland) for outdoor storage/display at 287 Ocean House Rd (U22-76)
• Approval of minutes: January 17, 2022 and February 7, 2023 Partial Workshop

The Planning Board voted 5-0 to recommend stormwater ordinance amendments to the Town Council. It granted Carr Woods an extension to submit its final subdivision application by June 2, 2023, with no further continuances unless exceptional circumstances are presented (4-1). The board also deemed incomplete a site plan amendment request from Yam Yams LLC for the Lumbery at 287 Ocean House Rd.

• Recommended stormwater amendments to Town Council (5-0)
• Granted Carr Woods extension to June 20, 2023 meeting with June 2 submission deadline, no further continuances (4-1)
• Deemed Yam Yams LLC site plan amendment incomplete (5-0)

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss lot sizes and requirements, consider budget requests for community outreach and education, and plan upcoming events. They will also review staff updates, including the Comprehensive Plan transportation section and scheduled presentations from Maine Housing and an ADU expert.

• Discussion on lot sizes and requirements
• Budget request items for community outreach and education
• Scheduled presentations: John Egan (Maine Housing) on April 3, Chris Lee (ADU expert) on May 1
• Review of RFP submissions on April 24
• Potential outreach at June 17 Family Fun Day

The Housing Diversity Study Committee approved the March 6 meeting minutes with revisions (5-0, one abstention) and discussed affordable housing strategies, including potential use of the Gull Crest lot and density changes. They scheduled upcoming meetings with Maine Housing and an ADU expert, and planned a May 1 community forum. No final policy decisions were made.

• Approved March 6, 2023 minutes with revisions (5-0, VV abstaining)
• Scheduled John Egan of Maine Housing for April 3 presentation
• Scheduled Chris Lee for May 1 ADU presentation
• Planned May 1 Community Forum to gauge housing style preferences
• Requested invitation to Cumberland Town Manager for density process discussion

Town Council

The Finance Committee is holding a workshop to review the proposed FY 2024 municipal budget. The meeting includes a review of specific departments, the property tax relief program, and the Town Manager's budget overview.

• Review of Departments 100, 200, 400, 510, and 710
• Review of Property Tax Relief Program
• Town Manager's overview of the proposed FY 2024 Municipal Budget
• Public comment period for the FY 2024 Municipal Budget review

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss several energy-related topics, including engagement opportunities at Cape Elizabeth High School, a climate planning request from the Town Council, updates on solar projects, and electric vehicle promotion. The meeting includes public comment periods and approval of previous minutes.

• CEHS engagement opportunities
• Town Council climate planning request
• Solar project updates
• EV promotion

The Energy Committee held a routine meeting with no formal votes on substantive items. They scheduled a March 30 workshop to review climate planning and to develop a proposed committee charge expanding into environmental issues for presentation to the Town Council. Members also discussed solar project updates, potential grant funding, and ideas for public outreach.

• Approved previous meeting minutes (all in favor)
• Scheduled March 30 workshop for climate planning review and committee charge development
• Set next regular meeting for April 20 at 7pm

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to adopt minutes, hear subcommittee reports, and set SMARTIE goals for each subcommittee. They will also discuss plans to work with department heads and review applications and process for the Human Library program. The agenda is largely procedural with discussion items, no final votes on policy or funding.

• SMARTIE goals for each subcommittee
• Plans to work with department heads
• Human Library applications and process
• Subcommittee reports
• Public comment periods (15-minute limit each)

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park operations and projects. Key items include wrapping up the pond Request for Proposals (RFP), receiving updates from Friends of Fort Williams and on QR codes, and reviewing the committee's goals and objectives. Public comment is scheduled for both non-agenda and agenda items.

• Pond RFP wrap-up with Gorrill Palmer's Will Haskell
• Friends of Fort Williams update from Andrea Southworth
• QR code update from Jon Dienstag
• FWP and RFP update from Kathy Raftice
• Review of FWP goals and objectives by Chair Ken Pierce

The Fort Williams Park Committee reviewed landscape recommendations for the pond, praising the design and ADA considerations but deferring action on landscape issues to focus on three priority fixes. They also discussed QR code initiatives for donations and virtual tours, and noted that two stairway RFPs came in over budget, with plans to revise and reissue.

• Approved February 16, 2023 meeting minutes (4-0)
• Deferred pond landscape decisions to future meetings
• Discussed QR codes for donations and virtual tours; development to proceed
• Noted stairway RFPs over budget; will revise and reissue

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss a response to a 2016 security incident and a facilities assessment, review candidates for an owner's representative, and update communication plans. The agenda includes public comment and approval of previous minutes.

• Response to 2016 security incident and facilities assessment presented by Elizabeth Scifres
• Owner's representative candidate review and selection process
• Discussion of RFP for owner's rep and survey/communications
• Update on communication framework and actions
• Review of high-level plan updates

The School Building Advisory Committee voted 8-0 to invite the top three scoring agencies—CBHE/HERRY, Colliers, and F. David Lewis—to participate in the request for proposals for an owner's representative. The committee also discussed next steps, including presentations, site visits, and forming a subgroup to draft the RFP. No other substantive decisions were made; the meeting focused on process and planning.

• Invited CBRE/HERRY, Colliers, and F. David Lewis to participate in owner's rep RFP (8-0)
• Approved minutes from previous meeting without objection
• Scheduled planning meeting for 3/23/23 and RFP approval meeting for 3/27/23

School Board

The Cape Elizabeth School Board will hold its regular business meeting, voting on the 2023-2024 school year calendar, administrator contract renewals, a field trip, and several policies. They will also hear updates on the equity audit, facilities, COVID, and enrollment, plus presentations on student achievements.

• Approval of 2023-2024 School Year Calendar
• Administrator contract renewals for Troy Patterson, John Springer, Nathan Carpenter, Sarah Forrey-Pettit, Del Peavey, Jeff Thoreck, Jake Haugevik, Sarah Rubin
• Field trip for CEHS Gender Sexuality Alliance to LGBTQ Leadership Camp, April 28-30, Nobleboro, ME
• Second reading of policies on therapy dogs, animals in schools, service animals
• First reading of policies on grievance procedure, tobacco/smoking, student substance use

Town Council

The Town Council will consider scheduling a referendum for a residential pesticide use ordinance and discuss next steps for the citizen petition. The meeting also includes decisions on funding for a new dump truck, lease-purchase bids for various capital projects, and liquor license renewals for local businesses.

• Scheduling a referendum vote for November 7, 2023, regarding a residential pesticide use ordinance
• Funding of $262,368.00 for a new dump truck using lease-purchase proceeds and fund balance
• Approval of a $721,000 lease-purchase bid award to TD Equipment Financing
• Renewal of liquor licenses and special amusement permits for Purpoodock Club and Tostones Cafe
• Interproject transfers of ARPA funds for drainage and culvert projects

The council voted 6-0 to schedule a November 7, 2023 referendum on the citizens' petition for a residential pesticide use ordinance, unless the council enacts it first. It also referred the petition to the Ordinance Committee for review of possible revisions. The council approved several financial items, including a $721,000 lease-purchase bid for equipment and a $262,368 dump truck purchase, and referred the FY 2024 municipal budget to the Finance Committee.

• Scheduled Nov. 7, 2023 referendum on pesticide ordinance (6-0)
• Referred pesticide ordinance to Ordinance Committee for review (6-0)
• Approved $721,000 lease-purchase bid with TD Equipment Financing at 4.388% (6-0)
• Approved $262,368 dump truck funding via transfers and fund balance (6-0)
• Approved bond order for lease-purchase of windows, rescue, SCBA tanks, dump truck, mower (6-0)
• Approved interproject transfers for Mitchell Road and Casino Beach designs (6-0)
• Adopted School Building Advisory Committee charge amendments (3-3, failed)
• Referred LD 2003 zoning changes to Ordinance Committee (4-2)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to review and discuss amendments related to LD 2003, a state law. The agenda includes approval of previous meeting minutes, public comment periods, and discussion of pending home business amendments. The meeting is primarily a discussion and deliberation session, with no final votes scheduled.

• Discussion of LD 2003 amendments
• Pending home business amendments
• Approval of January 26, 2023 meeting minutes

The Ordinance Committee reviewed and provided feedback on draft amendments to align town zoning ordinances with state law LD 2003. The committee reached consensus on several definitions, including Accessory Dwelling Units (ADUs) and multifamily developments, and set a maximum size of 1,800 square feet for ADUs. No final legislative actions were taken; staff will revise the draft based on committee feedback for further review.

• Approved January 26, 2023 meeting minutes (3-0)
• Accepted state definition for Accessory Dwelling Units
• Set maximum Accessory Dwelling Unit size at 1,800 square feet
• Agreed to retain 10-acre minimum for multifamily developments over 3 units

Conservation Committee

The Cape Elizabeth Conservation Committee meets to review minutes, hear a Tree Warden presentation, discuss Greenbelt implementation and management projects, and consider public comments. No formal decisions are listed on this procedural agenda.

• Tree Warden Presentation
• Greenbelt implementation and management projects (trail map update, open space/easement monitoring, priority projects status, encroachment report status)
• Public comments (15-minute limit)
• Planning Board review pending submission by March 3, 2023

The Cape Elizabeth Conservation Committee met on March 8, 2023, and approved the February 8 meeting minutes (4-0). The Tree Warden presented on tree health threats and potential coordination, and the committee discussed trail management, including mapping updates, monitoring, and encroachment letters. No formal votes were taken on substantive items; most actions were discussions or agreements to follow up.

• Approved February 8, 2023 meeting minutes (4-0)
• Agreed to contact former CC members to lead trail improvement projects
• Granted permission for erosion control mulch on Two Lights Trail
• Agreed to prepare letter to Cross Hill properties about encroachments
• Requested more mapping of Winnick Woods purple trail
• Asked CELT to use Invasives application form for Gull Crest removal

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to discuss personnel items, followed by a vote to adjourn. The agenda is limited to these procedural actions, with no public discussion or decisions listed.

• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel discussion
• Vote to enter executive session
• Vote to adjourn

The Cape Elizabeth School Board convened an executive session to discuss a personnel item following a budget workshop. No other substantive decisions were made during the meeting.

• Entered into Executive Session pursuant to 1 M.R.S.A. §405 (6)(A) to discuss a personnel item (6-0)
• Adjourned the meeting at 9:08pm (6-0)

School Board

The Cape Elizabeth School Board is holding a budget workshop to review the FY 2024 budget, including new position proposals and expenditure/revenue questions. The agenda includes public comment and planning for the next workshop. This is a working session, not a final decision meeting.

• Review of new position proposals
• Discussion of budget questions from Google doc
• Review of expenditures and revenue
• Planning next budget workshop agenda

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed amendment to the Broad Cove Subdivision to merge land into the lot at 40 Broad Cove Rd, and to discuss board logistics such as meeting schedule, remote meeting policy, and training. Public comment is via written submissions only.

• Discussion of amendment to merge land into lot at 40 Broad Cove Rd (U36-12/13)
• Review of meeting schedule and remote meeting policy
• Discussion of meeting logistics and related committee work
• Planning board training discussion

Town Council

The School Building Advisory Committee is meeting to continue its work on a school building project. The agenda includes reviewing and prioritizing RFQs, discussing the selection process for an owner's representative, and reviewing a draft plan for committee input. The meeting is a working session with no final decisions scheduled.

• Review and prioritize RFQs for rankings
• Discussion of Owner's Representative selection process
• Review of DRAFT plan for committee input
• Grounding presentation on building history (Part 2)

The Cape Elizabeth School Building Advisory Committee met on March 6, 2023, and approved the previous meeting's minutes. The committee discussed prioritizing RFQ responses, the owner's representative selection process, and reviewed a draft plan for the school project. No formal votes were taken on substantive decisions; the meeting was primarily discussion and planning.

• Approved minutes from previous meeting without objection
• Corrected record: Colby and Simonds not currently compensated for school project work
• Discussed RFQ weighting criteria for education vs. construction management experience
• Planned to complete RFQ reviews by March 15 and determine which firms to continue with
• Assigned David, Corinne, and Cindy to collect information for owner's rep candidates
• Reviewed draft project plan including outreach, analysis, design, and referendum phases
• Discussed potential RFQ for public relations firm for community outreach

Town Council

The Ad-Hoc Housing Diversity Study Committee is meeting to discuss housing diversity in Cape Elizabeth. They will hear from housing cooperative representatives, review a revised RFP for a public opinion survey, and consider budget requests and potential resources like the Thomas Jordan Trust. The meeting includes public comment periods.

• Conversation with Laura Reading, Developers Cooperative
• Conversation with Liz Trice, Maine Cooperative Development Partners
• Revised RFP for Public Opinion Survey
• Budget request for Town support discussion
• Thomas Jordan Trust as potential resource discussion

The Housing Diversity Study Committee held its final meeting, hearing presentations on affordable housing strategies and development. The committee voted 3-3 to reject a motion to request the Town conduct a feasibility study on the Gull Crest lot, with a petition of 866 signatures (827 certified) cited as support. The committee also approved minutes from February 27 and accepted a revised RFP for a public opinion survey.

• Motion to request Gull Crest feasibility study failed (3-3 tie)
• Approved minutes from February 27, 2023, with spell check correction (unanimous)
• Accepted revised RFP for public opinion survey, to be posted March 9

Thomas Memorial Library Committee

The Committee unanimously approved recommending that the Town Council adopt revised Circulation and Displays & Exhibits policies. Members also reviewed the Community Information and Confidentiality policies for future revisions.

• Approved January 27 meeting minutes (unanimous)
• Recommended Town Council approve revised Circulation and Displays & Exhibits policies (unanimous)

Recycling Committee

The Recycling Committee is meeting to approve minutes, set 2023 goals, discuss outreach and communications, and receive updates on the Recycling Center. Public comment is allowed on agenda and non-agenda items, with a three-minute limit per speaker.

• Approval of February 2, 2023 draft meeting minutes
• Discussion of 2023 Committee Goals
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

The Recycling Committee approved its February meeting minutes and agreed to add the Town Council's 'Don't Trash Cape' initiative to its 2023 goals. Members discussed outreach efforts, including a clothing swap event and the Cape Challenge 5K, and received updates on recycling statistics and the water bottle filling stations project. No formal votes were taken on these items.

• Approved February 2, 2023 meeting minutes (6-0)
• Added 'Don't Trash Cape' initiative to 2023 committee goals
• Agreed to finalize staffing for Cape Challenge 5K table at next meeting

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to organize its work, including developing team norms, reviewing its charter, and discussing communication methods. The committee will also hear a presentation on previous work related to school buildings. This is primarily a procedural and organizational meeting.

• Discussion of FOAA rules with Deb Lane
• Review of committee charter and identification of priorities and timeline
• Discussion of communication methods, including reaching residents not online
• Presentation on previous work related to school buildings

The Cape Elizabeth School Building Advisory Committee met and approved minutes from a previous meeting, discussed Freedom of Access rules, and adopted team norms for operation. The committee reviewed its charge and established a timeline for upcoming actions, including developing a budget, hiring an owner's representative, and analyzing previous work. No substantive decisions were made beyond approving the minutes and setting the agenda.

• Approved minutes from previous meeting without objection
• Adopted team norms for committee operation and interaction
• Set timeline for upcoming actions including budget development (April) and hiring owner's rep (April)

Town Council

The Cape Elizabeth Town Council is holding a public hearing on a citizens' petition to enact a Residential Pesticide Use Ordinance. No action is required at this meeting, but the council may discuss the proposal. The council must schedule a referendum vote within 30 days after the hearing, unless it enacts the ordinance directly.

• Public hearing on citizens' petition for Residential Pesticide Use Ordinance (filed Feb 10, 2023)
• Council to schedule referendum vote at March 13 regular meeting
• Citizen opportunity for discussion of items not on the agenda (15 min limit)
• Citizens may raise any topic not on the agenda at end of meeting

The Cape Elizabeth Town Council held a public hearing on a citizens' petition for a residential pesticide use ordinance. No decision was made at this meeting; the council scheduled a vote on the referendum date for March 13 and requested an item to consider referring the ordinance to the Ordinance Committee for further review. The meeting was otherwise procedural, with no substantive approvals or denials.

• Scheduled vote on referendum date for pesticide ordinance for March 13
• Requested item to consider referring ordinance to Ordinance Committee

School Board

This meeting was postponed due to weather. The agenda was a budget workshop for FY 2024, focused on reviewing budget questions, new position proposals, and expenditure/revenue information, with a plan to set the next workshop agenda for March 7.

• Postponed due to weather
• FY 2024 budget goals approved 1/10/23
• Review of new position proposals
• Review of budget questions from Google doc
• Plan next budget workshop for March 7

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will take up a long-standing variance request from Ronald Stanton to build a front addition 15 feet from the property line at 25 Stonybrook Road. The board will also review and vote on the minutes from its January 24, 2023 meeting.

• Variance request by Ronald Stanton for 25 Stonybrook Road to construct a front addition 15 feet from the front property line

School Board

The Cape Elizabeth School Building Advisory Committee is holding a workshop to plan and organize for its upcoming March 2, 2023 meeting. The committee will discuss how to ground members in previous work, leverage expertise through sub-groups, and develop a full agenda, while ensuring proper public notice.

• Planning and organizing for 3/2/2023 meeting
• Approach to grounding committee members in previous work
• Leveraging committee expertise via sub-group work
• Developing a full agenda for 3/2 meeting
• Identification of other action items

The committee met to plan the selection process for an Owner's Rep and organize future presentations. Members discussed the status of existing Colby-Simons work and established a meeting schedule through June.

• Scheduled upcoming meetings from March 6 through June 15
• Assigned Cindy Voltz and Chris Record to prepare a referendum process presentation for March 2

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to plan and organize for its March 2, 2023 meeting. The agenda focuses on grounding members in previous work, leveraging expertise through sub-groups, and developing a full agenda while ensuring proper public notice.

• Planning and organizing for 3/2/2023 meeting
• Approach to grounding committee members in previous work
• Leveraging committee expertise via sub-group work
• Developing full agenda for 3/2 meeting
• Identification of other action items

The committee discussed the process for selecting an Owner's Representative for the school building project, including how to narrow RFQ responses and next steps. They agreed to hold a presentation on March 2 about the referendum and design process, and to create a shared document for topic suggestions. No formal decisions were made; the meeting was planning-focused.

• Scheduled March 2 presentation on referendum and design process
• Agreed to create shared Google doc for topic suggestions
• Set upcoming meeting schedule through June 15

Town Council

The Ad-Hoc Housing Diversity Study Committee will discuss and review a draft request for proposals (RFP) for a public opinion survey, as well as other outreach and data collection efforts to support community feedback on affordable housing. The meeting also includes updates from staff and correspondence related to housing initiatives, including LD 2003 ordinance amendments and local projects like Gull Crest.

• Review of RFP for Public Opinion Survey (supporting documents provided)
• Discussion of outreach and data collection efforts for Loomio and written survey
• Correspondence on LD 2003 Ordinance Amendment (Suzanne McGinn, Jenna Isaacson Pfuller)
• Review of Maureen O’Meara’s plan for Gull Crest project
• Approval of minutes from January 9, 2023 meeting

The Housing Diversity Study Committee discussed the public opinion survey RFP and agreed to increase the budget limit to $30,000, with recommendations required. The committee also heard from the Town Manager and Planner about the Thomas Jordan Trust, LD 2003 amendments, and potential housing sites. Minutes from the January meeting were approved unanimously 6-0. No final decisions were made on housing policy or land use.

• Approved January 9, 2023 meeting minutes (6-0)
• Agreed to increase survey RFP budget limit to $30,000
• Agreed RFP will go through Town Manager's office
• Requested feasibility studies on identified properties

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Systems Sub-Committee is meeting to review its 2023 goals, draft questions for department heads, and work on SMARTIE goals using a template. The agenda is primarily procedural and planning-focused, with no decisions or public hearings scheduled.

• Review charge and Systems goals for 2023
• Draft questions to ask department heads
• Work on SMARTIE goals using template

Accessibility & Inclusion Committee

The Cape Elizabeth Accessibility & Inclusion Committee’s sub-committee will meet to draft questions for department heads and develop SMARTIE goals using a template. They will also review an update on the Human Library initiative.

• Human Library update
• Draft questions for department heads
• Work on SMARTIE goals using template

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss updates on the Friends of Fort Williams, a water bottle filling station, a Town Council workshop, and Fort Williams RFPs. The agenda includes public comment periods and approval of the previous meeting's minutes.

• Approval of January 19, 2023 draft minutes
• Friends of Fort Williams update by Andrea Southworth
• Water Bottle Filling Station update by Jim Kerney
• Town Council Workshop update by Ken Pierce
• Fort Williams RFP's update by Kathy Raftice

The Fort Williams Park Committee discussed and unanimously supported moving forward with installing water bottle filling stations in the park, with Phase 1 covered by available funds. They also reviewed updates on the Goddard Mansion stabilization, stairway and Powers Road RFPs, and approved the January meeting minutes.

• Approved January 19, 2023 meeting minutes (5-0)
• Supported moving forward with water bottle filling stations, Phase 1 funded
• Agreed to use Richardson & Associates if engineer design needed for stairway RFP
• Powers Road RFP ready to go out

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Knowledge Sub-Committee is meeting to review its 2023 goals, draft questions for department heads, and work on SMARTIE goals using a template. The agenda is procedural and focuses on planning and internal work.

• Review charge and Knowledge goals for 2023
• Draft questions to ask department heads
• Work on SMARTIE goals using template

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve prior minutes, welcome new members, elect a chair, and discuss strategic planning. The main discussion will focus on reviewing the strategic planning roadmap and forming a working group to guide next steps. The agenda is largely procedural and planning-oriented, with no major funding or policy decisions listed.

• Election of the Committee Chair
• Review of Strategic Planning Roadmap
• Creation of a Strategic Planning Working Group
• Approval of Minutes from October 27, 2022
• FOAA Review

The Thomas Memorial Library Committee met on February 16, 2023, welcoming new members and electing John DiPalazzo as chair by a unanimous vote. The committee also accepted the minutes from the September 22 meeting, reviewed FOAA rules, discussed the strategic planning roadmap, and adjourned at 7:33 p.m.

• Accepted minutes from the September 22 meeting (unanimous)
• Elected John DiPalazzo as chair (unanimous)
• Approved adjournment at 7:33 p.m. (unanimous)

Energy Committee

The Energy Committee will review updates regarding fuel cells, solar projects, and climate planning following a Town Council workshop. The meeting also includes discussions on electric vehicle charging opportunities and community engagement at Cape Elizabeth High School.

• Fuel Cell Review
• Climate planning update from Town Council Workshop
• Solar project update
• EV charging promotional opportunities
• Community engagement at CEHS

The Energy Committee voted to oppose a fuel cell project, citing misalignment with climate goals and a preference for regional community solar. They also approved previous meeting minutes as amended and discussed various administrative and outreach items, but no other formal decisions were made.

• Approved previous meeting minutes as amended (spelling correction)
• Rejected fuel cell idea, favoring regional community solar

Town Council

The Cape Elizabeth School Building Advisory Committee meets to discuss Freedom of Access Act rules, review its charge, and plan an RFQ process for school building projects. The group will also schedule tours and take public comment.

• Discussion of FOAA Rules
• Review of RFQ Document and Response Rating Form
• Schedule School Building Tours Week of 3/13
• Public Comment session

The School Building Advisory Committee met to discuss Freedom of Access Act requirements, the scope of work for selecting an Owner's Representative, and future communication strategies. No formal votes were taken during this meeting. The committee established a process for reviewing RFQ responses and scheduled upcoming school building tours.

• Established process for reviewing Owner's Rep RFQ responses
• Scheduled tentative school building tours for March 15 and March 30

School Board

The Cape Elizabeth School Board Policy Committee met to discuss and recommend several policy changes. They support developing a policy to allow certified therapy dogs in schools and recommend moving three animal-related policies to the full board for a first reading. They also recommend moving two family and medical leave policies to the board for second reading and approval, following recent state law changes. The committee also noted upcoming policy reviews, including tobacco, student substance use, and public information.

• Recommend adoption of Policy IMGB (Therapy Dogs and Other Therapy Animals) and align Policy IMG (Animals in Schools) and ACAC (Service Animals in the Schools)
• Move Policy GBN (Family Medical Leave) to School Board for second reading and approval, updated for L.D. 912 extending FMLA to hourly school employees working 900+ hours
• Move Policy GBO (Family Care Leave) to School Board for second reading and approval, updated for Maine's 'Act to Care for Families'
• Upcoming reviews include policies on tobacco, student substance use, co-curricular eligibility, and public information program

School Board

The Cape Elizabeth School Board will hold its regular February meeting to discuss strategic plan goals, receive administrative reports, and vote on several items including student trip approvals, policy readings, and committee appointments. The board will also hear public comments and student representative updates.

• Vote to approve CEHS Model UN trip to Hanover, NH (April 7-9, 2023)
• Vote to approve CEHS Speech & Debate team trip to Louisville, KY (May 26-29, 2023)
• Consideration of 2023-2024 Program of Studies for approval
• Approval of five community representatives to the Joint School Building Advisory Committee
• Second reading of policies GBN (Family Medical Leave) and GBO (Family Care Leave)

The Cape Elizabeth School Board approved minutes from January 10, 2023, and passed several new business items including out-of-state student trips to New Hampshire and Kentucky, the 2023-2024 Program of Studies, five community representatives for the School Building Advisory Committee, and second-reading policies on family leave. The board also heard a first reading on animal-related school policies and received administrative and staff reports.

• Approved January 10, 2023 regular business minutes (5-0)
• Approved CEHS Model UN Dartmouth College United Nations Conference Trip to Hanover, NH (5-0)
• Approved CEHS Speech & Debate Team Trip to NCFL Grand National Tournament in Louisville, KY (5-0)
• Approved CEHS Program of Studies for the 2023-2024 Academic Year (5-0)
• Approved five community representatives to the Joint School Building Advisory Committee: David Andrews, Corinne Bell, Robert (Larry) Benoit, Patrick Cotter, and Michael Hussey (5-0)
• Approved Policy GBN (Family Medical Leave) and Policy GBO (Family Care Leave) for second reading (5-0)
• Adjourned the meeting (5-0)

Town Council

The Cape Elizabeth Town Council will hold a public hearing on proposed amendments to the Remote Participation Policy and consider several action items, including approving a $35,000 cash match for a grant application to restore habitat in the Spurwink Marsh, approving the Beach to Beacon road race fee of $35,700, and appointing a new town attorney. The council will also consider tasking the Energy Committee with climate action planning, setting 2023 goals, and scheduling a public hearing on a citizens petition for a residential pesticide use ordinance. Several items involve Fort Williams Park use requests, including a fireworks display and various group events.

• Approve $35,000 cash match for NFWF grant to restore Spurwink Marsh habitat
• Approve Beach to Beacon 25th Anniversary Road Race on Aug 5, 2023 with $35,700 fee and beer garden
• Appoint Bernstein Shur as town attorney
• Approve Town Manager Matthew Sturgis's contract through Jan 29, 2026
• Public hearing on amendments to Remote Participation Policy

The Town Council approved a new three-year employment agreement for Town Manager Matthew E. Sturgis and appointed Bernstein Shur to provide municipal legal services. The Council also approved a $35,000 expenditure for a habitat restoration grant application and set a public hearing for a citizen petition regarding residential pesticide use. Additionally, the Council updated its remote participation policy and confirmed appointments to the ad hoc School Building Advisory Committee.

• Approved Jan 9, 2023 meeting minutes (7-0)
• Approved Fort Williams Park fireworks display for March 4, 2023 (7-0)
• Approved 2023 Fort Williams Park group use requests (7-0)
• Approved amendments to Remote Participation Policy (7-0)
• Nominated Kenneth S. Berry for 2023 Spirit of America Award (7-0)
• Approved Beach to Beacon race and beer garden permit (7-0)
• Appointed five members to School Building Advisory Committee (7-0)
• Authorized $35,000 expenditure for Sawyer/Spurwink grant match (7-0)

School Board

The Joint Town Council/School Board Appointments Committee is meeting to interview candidates for the five citizen member positions on the School Building Advisory Committee. The committee received 26 applications and will discuss recommendations to present to the Town Council and School Board at their February meetings.

• Interviews for 5 citizen members of the School Building Advisory Committee
• 26 applications received for the citizen member positions
• Joint Appointments Committee discussion on recommendations
• Public comment periods limited to 15 minutes, 3 minutes per person

Town Council Ordinance Committee

The Ordinance Committee is holding an informational public forum regarding LD 2003 amendments. The discussion includes Accessory Dwelling Units (ADUs), small multifamily housing, and affordable housing density bonuses.

• Informational Public Forum on LD 2003 amendments
• Discussion of ADUs and small multifamily housing (up to 4 units)
• Discussion of affordable housing density bonuses

Town Council

The joint Town Council/School Board appointments committee is interviewing 26 applicants for five public seats on the new School Building Advisory Committee, which will guide a major capital school construction project. Recommendations are expected at the February Town Council and School Board meetings.

• Interviews for 5 public members of the School Building Advisory Committee
• 26 applications received by January 25 deadline
• Recommendations to be presented at February Town Council and School Board meetings

Community Services Committee

The Community Services Committee will hold a meeting to elect a Committee Chair. The agenda also includes updates regarding CECS and Fort Williams.

• Election of Committee Chair
• CECS updates
• Fort Williams update

The Community Services Committee met but took no formal votes because a quorum was not present; approval of January minutes was postponed. Members received updates on recreation programs, including youth offerings, adult classes, pool operations, and Cape Care's Pre-K grant resubmission. The committee also discussed website updates for weather cancellations and noted the Town Council will consider a beer garden request at its February 13 meeting.

• No motion to approve January minutes due to lack of quorum
• Noted brochure cover sent to printer
• Discussed website updates for weather cancellations
• Noted Travel Lacrosse registration deadline of February 28
• Noted Special Olympics request for April
• Noted Cape Care Pre-K grant resubmitted with lottery enrollment
• Noted Town Council to consider beer garden request on 2/13

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt prior minutes, receive subcommittee reports, and discuss future work including SMARTIE goals and Human Library book selections. No formal decisions are listed on the agenda.

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to review pending Planning Board items, receive FOAA training, and discuss priority setting and Greenbelt implementation projects. The meeting includes a public comment period and will adjourn to schedule future agenda items like a Tree Warden presentation and South Street open space project.

• Greenbelt implementation and management projects
• Open space/easement monitoring
• Gull Crest event planning
• FOAA training session
• Priority setting draft report review

The committee approved an end-of-season celebration at the Gull Crest ice rink for March 3rd. Members also formally accepted the Priority Setting report and assigned individual members to conduct monitoring visits for various town-owned easements.

• Approved January 10, 2023 minutes (7-0)
• Approved Gull Crest ice rink event for March 3rd (7-0)
• Approved Priority Setting report (7-0)
• Assigned committee members to monitor eight town-owned easements
• Adjourned meeting (7-0)

Planning Board

The Cape Elizabeth Planning Board holds a workshop to review amendments to a site plan for 287 Ocean House Rd, a Resource Protection Permit for a single-family home at 4 Balsam Rd, and proposed stormwater ordinance changes required by the MS4 permit. The board also plans to discuss internal logistics and public comment procedures.

• Amendments to site plan for 287 Ocean House Rd to increase outdoor storage, display, and signage
• Resource Protection Permit for 3,965 sq. ft. of RP2 wetland alteration at 4 Balsam Rd for a single-family home
• Stormwater Amendments to Zoning and Subdivision Ordinance (Chapter 25) per MS4 permit

The Planning Board reviewed proposed amendments to the town's stormwater, subdivision, and zoning ordinances required by the MS4 permit. Board members discussed draft edits and definitions with the Town Planner. The board voted to move the amendments to a public hearing scheduled for March 21, 2023.

• Scheduled public hearing for stormwater amendments for March 21, 2023 (7-0)

Town Council

The Cape Elizabeth Town Council holds a workshop meeting to review three items: the Energy Committee’s Climate Action Plan, the Fort Williams Advisory Committee’s 2023 Work Plan, and the 2023 Town Council Goals. No formal decisions are made at workshop meetings, but the council may provide guidance for future consideration. Public comment is allowed for up to 15 minutes across all items.

• Energy Committee Discussion on Climate Action Plan
• Fort Williams Advisory Committee 2023 Work Plan
• 2023 Town Council Goals review
• Public comment limited to 15 minutes total
• Powers Road RFP referenced in attachments

Fort Williams Park Committee

The Fort Williams Park Committee is holding a workshop meeting to discuss the Powers Road Request for Proposals (RFP), a position statement, and an upcoming Town Council workshop on February 6th. This is a discussion-only meeting; no formal votes or decisions will be made.

• Discussion of Powers Road RFP
• Discussion of position statement
• Discussion of Town Council workshop on February 6th

School Board

The School Building Advisory Committee holds an organizational meeting to set its review process for RFQ responses and plan the agenda for its first official meeting. No decisions are scheduled.

Recycling Committee

The Recycling Committee will meet to approve minutes, set its 2023 meeting schedule and goals, discuss outreach and social media, and receive updates on the Recycling Center. Public comment is allowed on agenda and non-agenda items.

• Approval of January 5, 2023 draft minutes
• 2023 meeting schedule
• 2023 committee goals
• Outreach, communications, and social media
• Recycling Center update

The Recycling Committee approved the amended January 5, 2023 meeting minutes unanimously. They agreed to substitute the July regular meeting with the Strawberry Festival if it reconvenes, and to attend the 5k event in May without substituting a meeting. A detailed discussion of committee goals was deferred to March. No other substantive decisions were made.

• Approved January 5, 2023 meeting minutes (5-0)
• Agreed to substitute July regular meeting with Strawberry Festival, pending event reconvening
• Agreed to provide presence at 5k event in May, not substituting a regular meeting
• Deferred detailed committee goals discussion to March meeting

Town Council

The School Building Advisory Committee is holding an organizational meeting to discuss how to review responses to a request for qualifications (RFQ) and to plan the agenda for its first regular meeting. No decisions are expected; the agenda is procedural.

• Discuss process for reviewing RFQ responses
• Plan agenda for first SBAC meeting