Cape Elizabeth public meetings in 2024

Energy Committee

The Cape Elizabeth Energy Committee will meet to discuss the status and next steps of the Climate Action Plan. The agenda includes roll call, public comment, approval of minutes, and the main agenda item. The meeting is scheduled for Thursday, December 19, 2024, at 7:00 p.m. in the Jordan Conference Room.

• Discussion of Climate Action Plan status and next steps
• Public comment period
• Approval of minutes from previous meeting

Planning Board

The Cape Elizabeth Planning Board will hold a special workshop after its regular meeting to review Supplemental LD 2003 Amendments referred by the Town Council. The board will consider the amendments, a Town Council memo, and comments from the Code Enforcement Officer. No public speaking opportunity is available at the workshop; written comments may be submitted to the Town Planner.

• Supplemental LD 2003 Amendments referred by Town Council on December 9, 2024
• Town Council memo dated November 25, 2024
• Comments from Code Enforcement Officer Ben McDougal
• Reference to LD 2003 Amendments adopted November 13, 2023

Planning Board

The Cape Elizabeth Planning Board will consider a Site Plan Amendment from the Town to install a Salt Storage Shed at the Public Works Garage at 10 Cooper Drive. The board will also approve minutes from the November 19, 2024 meeting and take public comment. The meeting is scheduled for December 17, 2024 at 7:00 p.m. at Town Hall.

• Site Plan Amendment for Salt Storage Shed at 10 Cooper Drive (R05-10)
• Public hearing on the salt shed site plan amendment
• Approval of minutes from November 19, 2024 meeting
• Public comment period

The Planning Board approved a site plan amendment for the Town of Cape Elizabeth to install a salt storage shed at 10 Cooper Drive. The board deemed the application complete, including a waiver for photometric lighting information, before granting final approval.

• Approved November 19, 2024 meeting minutes (4-0)
• Deemed Public Works salt storage shed application complete, including lighting waiver (4-0)
• Approved site plan amendment for salt storage shed at 10 Cooper Drive (4-0)

School Board

The Cape Elizabeth School Board’s Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association’s Educational Technicians II and III units. No decisions are scheduled for this meeting.

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss and review the Code of Ethics, receive annual FOAA/bias/conflicts training, and discuss meeting norms and 2025 council goals. No formal decisions will be made, as workshops are for dialogue only.

• Public comment on FOAA/Code of Ethics/Meeting Norms (15 min limit)
• FOAA/Bias/Conflicts of Interest Training by Town Attorney Mary Costigan
• Review of Code of Ethics, including Section 9 on Enforcement
• Discussion of 2025 Town Council Meeting Norms Draft
• Continued discussion of 2025 Town Council Goals

Fort Williams Park Committee

The Fort Williams Park Sub-Committee will meet to introduce Sashie Misner, a landscape architect, and discuss the committee's history and next steps. The agenda is brief and contains no votes or decisions; it is primarily an introductory and planning session.

• Introduction of Sashie Misner, Landscape Architect
• Discussion of committee history and next steps

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider a single item: whether to cover both employer and employee contributions to Maine's new Paid Family and Medical Leave (PFML) program for January 1 through June 30, 2025. The recommendation is to pay the 1% of employee wages contribution. Public comment is limited to 15 minutes for this item.

• Item #23-2025: Consider covering employer and employee PFML contributions at 1% of wages for Jan 1–Jun 30, 2025
• Draft motion to approve the contribution coverage
• Public comment period (15 min, 3 min per person) on the PFML item

The Cape Elizabeth Town Council voted unanimously to cover employer and employee contributions to Maine's Paid Family and Medical Leave program at 1% of wages for Jan-Jun 2025. It also appointed Nicholas Desjardins as Town Assessor, effective Jan 6, 2025, at a salary of $87,500. The council entered executive session to discuss the appointment and later adjourned.

• Approved covering PFML contributions at 1% of wages for Jan-Jun 2025 (7-0)
• Suspended council rules to add agenda item (7-0)
• Added Item #24-2025 to agenda (7-0)
• Entered executive session to discuss assessor appointment (7-0)
• Exited executive session and reentered public session (7-0)
• Appointed Nicholas Desjardins as Town Assessor, effective Jan 6, 2025, salary $87,500 (7-0)
• Adjourned at 7:19 p.m. (7-0)

Fort Williams Park Committee

The Fort Williams Park Playground Sub-Committee met to begin the design process for a new playground, hearing from a landscape architect and gathering community input. No formal decisions were made beyond approving the previous meeting's minutes; the next step is for the architect to research the need for a survey.

• Approved July 2, 2024 meeting minutes (2-0)
• Introduced landscape architect Sashie Misner to guide playground design
• Gathered public input on playground features and design concepts
• Discussed fundraising; goal to work within budgeted amount
• Next step: architect to research need for a survey

Town Council

The Cape Elizabeth Town Council and School Board will hold a joint workshop to discuss next steps following the November 5, 2024 school bond vote, set 2025 Town Council goals, and conduct interviews for the Town Assessor in executive session. The meeting is a workshop, so no formal decisions will be made except procedural motions.

• Discussion of next steps following the November 5, 2024 school bond results
• Initial discussion of 2025 Town Council goals
• Executive session for Town Assessor interviews
• Public comment limited to 15 minutes, 3 minutes per person

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is holding its fourth strategic planning meeting to review emerging vision elements and compare them with the library's current situation to identify gaps. These gaps will inform potential focus areas for the library's five-year strategic plan. The meeting is part of a series running through April 2025.

• Review emerging Vision Elements from Meeting 3
• Compare Vision with current situation and identify gaps
• Discussion of potential focus areas including support for vulnerable communities, expanded inclusive programming, and technology/AI capabilities
• Parking lot items include exploring a mental health room and social worker, and proactive sanctuary/safe place positioning

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting, primarily to receive updates on the park and the Friends of Fort Williams. Key discussion items include a disc golf request, regular use requests, and budget considerations. The meeting also includes public comment periods for both agenda and non-agenda items.

• Disc golf request discussion
• Regular use requests discussion
• Budget discussion
• Friends of Fort Williams update
• Approval of November 21, 2024 draft minutes

The Fort Williams Park Committee approved the FY26 budget submission, adding $7,500 for professional services and including bleacher repair estimates. They also approved the 2025 regular use requests for events like the TD Beach to Beacon race and the high school graduation. The committee reiterated that only temporary disc golf baskets are allowed in the meadow.

• Approved FY26 budget submission with $7,500 for professional services (7-0)
• Approved 2025 regular use requests for events including Little League, Beach to Beacon, and graduation (7-0)
• Reiterated only temporary disc golf baskets allowed in the meadow
• Approved November 21, 2024 meeting minutes (6-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss Town Center Zoning Amendments, along with meeting logistics and public comment procedures. The agenda includes approval of prior minutes and scheduling of future meetings. The primary substantive item is the zoning amendments discussion.

• Town Center Zoning Amendments discussion
• Review of August 19, 2024 meeting minutes
• Meeting logistics: date/time, public comment format (paper/digital)
• Public comment periods (3-minute limit per speaker, 15-minute cap per item)

The Cape Elizabeth Ordinance Committee voted 3-0 to send Town Center zoning amendments to the Town Council for consideration. The amendments would add standards and increase height limits with a 125-foot setback, applying to a few lots. The committee also approved prior meeting minutes and discussed logistics, but no other substantive decisions were made.

• Approved minutes of August 19, 2024 meeting (3-0)
• Sent Town Center zoning amendments to Town Council (3-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt minutes, hear updates on the School Equity Audit, asset map, book discussion, and Inclusion Skate, and consider a Quiet Inclusive Swim proposal. Public comment is limited to 15 minutes per agenda item.

• Vote to adopt minutes from September 11, 2024 meeting
• Update on School Equity Audit information
• Asset map update (Rachel)
• Inclusion Skate update (Monica)
• Quiet Inclusive Swim proposal

The committee approved the minutes from the September 11, 2024 meeting. Several updates and a swim proposal were tabled until January. Members discussed the need for more specific, measurable goals and professional guidance for future initiatives.

• Approved September 11, 2024 meeting minutes (unanimous)
• Tabled asset map update until January
• Tabled book discussion update until January
• Tabled Inclusion Skate update until January
• Tabled Quiet Inclusive Swim proposal

Community Services Committee

The Community Services Committee is holding a routine meeting with public comment, approval of November minutes, and correspondence. The main agenda items are department updates from CECS and updates on Fort Williams and PHL, with no specific decisions or proposals listed.

• Public comment period
• Approval of draft minutes from November 13, 2024
• CECS Department Updates
• Fort Williams and PHL Update

The Community Services Committee approved the November 13, 2024 draft minutes (4-0). Updates were provided on CECS operations, including the upcoming passport processing program, the Fort Williams pond project (vendor selected, work to begin in January), and the playground design project (vendor selected, meeting scheduled). No formal policy decisions were made; the meeting was primarily informational.

• Approved November 13, 2024 draft minutes (4-0)
• Vendor selected for Fort Williams pond project; work to begin in early January
• Vendor selected for playground design; committee meeting scheduled for December 16

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss greenbelt implementation and management projects, including invasive species assessment at Winnick Woods, trail work, and the Gull Crest boardwalk repair. They will also review the master permitting process and note that the upcoming Planning Board meeting does not require their review.

• Invasives at Winnick Woods assessment
• Maine Trails Bond
• Winnick Woods leaf blowing
• Gull Crest boardwalk repair project
• Fields management

School Board

The Cape Elizabeth School Board will hold its regular business meeting, primarily focused on electing a board chair and vice-chair, and appointing members to committees. The board will also hear an update on the revised 'Middle Ground' project addressing needs at CEMS, Pond Cove Elementary, and CEHS, and receive reports on enrollment and draft budget goals. Several action items include approving student participation in a Model UN conference and adopting two policies.

• Election of Board Chair (nominee: Philip Saucier) and Vice-Chair (nominee: Cynthia Voltz)
• Appointments to committees including Finance, Buildings & Grounds, Negotiations, and Policy
• Update on revised 'Middle Ground' project for CEMS, Pond Cove Elementary, & CEHS by Lisa Sawin from Harriman
• Consideration to approve CEHS students attending Boston University's Model UN Conference, Feb 7-9, 2025
• Consideration to approve Policy ADF (School District Commitment to Learning Results) and Policy BDB (Board Officers)

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting to elect a chair, adopt rules and ethics, and make numerous appointments to boards and committees. They will also consider a liquor license renewal for The Well at Jordan's Farm, conditional municipal approval for the Blue Meadow development, and a recommendation to retain a town-owned lot on Stephenson Street.

• Elect Penelope A. Jordan as Town Council Chair for 2025
• Renew liquor license for The Well LLC at 19 Wells Road
• Approve conditional municipal approval for Blue Meadow (sewer easement, 3.97 acres open space)
• Retain town-owned lot Map U29 Lot 40, Stephenson Street (South Street lot)
• Refer supplemental LD 2003 zoning amendments to Planning Board

The Cape Elizabeth Town Council held its organizational meeting, electing Penelope A. Jordan as chair for 2025 and approving the 2025 Town Council Rules and Code of Ethics. The council approved a consent calendar covering committee appointments, the 2025 meeting schedule, and acceptance of gifts and donations. It also approved a liquor license renewal for The Well at Jordan's Farm, conditional municipal approval for the Blue Meadow development, and retained a town-owned lot on Stephenson Street.

• Elected Penelope A. Jordan as Town Council Chair for 2025 (7-0)
• Approved 2025 Town Council Rules (7-0)
• Approved 2025 Code of Ethics (7-0)
• Approved consent calendar Items #4-2025 through #16-2025, including committee appointments and 2025 meeting schedule (7-0)
• Approved renewal liquor license for The Well LLC at 19 Wells Road (6-0, 1 recusal)
• Approved annual appointments to boards and committees (7-0)
• Approved conditional municipal approval for Blue Meadow development (7-0)
• Retained town-owned lot Map U29 Lot 40, Stephenson Street (7-0)

School Board

The Cape Elizabeth School Board will hold a caucus to organize the 2025 board and discuss strategic goals including health and well-being, global competency, and environmental responsibility. No formal decisions are listed on this procedural agenda.

Recycling Committee

The Cape Elizabeth Recycling Committee will hold its regular meeting at the Public Works Department to discuss grant applications for the bottle shed, review recycling center updates, and hear public comments. The agenda includes procedural items like approving minutes and member updates, with no major decisions scheduled.

• Review of Bottle Shed Grant Applications
• Recycling Center Update

The Recycling Committee approved funding for all 21 bottle shed grant applicants with an equal split of available funds, and denied a late application received after the deadline. The committee also approved the November meeting minutes and discussed outreach and recycling program updates.

• Approved November 7, 2024 meeting minutes (7-0)
• Denied late bottle shed grant application (7-0)
• Approved equal split of available funds among all 21 bottle shed applicants (7-0)

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss three items: a site plan amendment for the Jordan Farmstand at 19 Wells Rd to redefine parking, a change of use for 126 Spurwink Ave from school to rooming house, and a Contract Zoning Amendment referred by the Town Council. The board will also discuss meeting logistics, committee work, Chair succession, and training. Public comment is via written submissions only; no public speaking at the workshop.

• Jordan Farmstand site plan amendment to redefine parking at 19 Wells Rd (R5-30)
• Change of use at 126 Spurwink Ave (U29-65) from school to rooming house
• Contract Zoning Amendment review referred by Town Council on Oct 16, 2024
• Discussion of Planning Board logistics, committee work, Chair succession, and training

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss two site-plan amendments and review a referred contract zoning proposal. The meeting will also cover Planning Board logistics, including meeting procedures and Chair succession.

• Jordan Farmstand site plan amendment for parking redefinition at 19 Wells Rd (R5-30)
• 126 Spurwink Ave site plan change of use from school to rooming house (U29-65)
• Contract Zoning Amendment referred by Town Council for review

School Board

The Cape Elizabeth School Board is holding a workshop to discuss strategic plan goals and receive an update from Lisa Sawin of Harriman on designing a revised 'Middle Ground' project. The project addresses educational, structural, mechanical, safety and security, and site plan needs for Cape Elizabeth Middle School, Pond Cove Elementary, and Cape Elizabeth High School. The workshop includes public comment and will be recorded.

• Update from Lisa Sawin (Harriman) on revised 'Middle Ground' project for CEMS, Pond Cove Elementary, CEHS
• Public comment period per policy BEDH
• Strategic plan goals discussed: Health and Well-Being, Global Competency, Multiple Pathways, Safe Facilities, Environmental Responsibility

School Board

The Cape Elizabeth School Board is meeting to consider entering an executive session to confer with legal counsel, as permitted by state law. The agenda contains only procedural items: the vote to enter the session and a vote to adjourn. No public business or decisions are listed.

• Executive session under 1 M.R.S.A. §405 (6)(E) for legal counsel consultation
• Vote to enter executive session
• Vote to adjourn the session

School Board

The Cape Elizabeth School Board will meet in executive session to consider a labor grievance with the Cape Elizabeth Education Association (CEEA), citing Maine law 1 M.R.S.A. §405 (6)(D). The agenda includes only this item and a motion to adjourn, with a workshop to follow. No other public business is listed.

• Executive session for labor grievance with CEEA
• Vote on entering executive session
• Vote to adjourn executive session

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to approve minutes, hear updates from Friends of Fort Williams, and receive a park update covering the pond RFP bid, 2025 race and walk requests, the playground design RFP, the UPP update, and budget discussions. Public comment is allowed on both agenda and non-agenda items.

• Pond RFP bid update
• Race & Walk requests for 2025
• Playground Design RFP due back 11/19
• UPP update
• Budget discussion

The Fort Williams Park Committee approved October 17 draft minutes and allowed The Fort Williams Museum to post up to two standard-size sandwich boards during museum open hours. The committee heard that the low bid for the Pond RFP was $190K from RJ Grondin against a $140K budget, with funds moved from the deferred Bleacher project, signage and TBD to cover the difference; the contract is out and work is to begin this winter. The committee also discussed the 2025 Trek Across Maine request for June 13-15, year-round Pay & Display, and a list of potential budget projects, with no decisions recorded on those items. The next meeting was changed to Thursday, December 12 at 6:00 pm.

• Approved October 17, 2024 draft meeting minutes (6-0)
• Approved allowing The Fort Williams Museum to post up to two standard-size sandwich boards during museum open hours (6-0)
• Adjourned the meeting (6-0)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss the status and next steps of the Climate Action Plan, community engagement efforts, and an update on a solar project. The agenda also includes routine items like roll call, public comment, and approval of previous minutes. No decisions or votes are listed on the agenda.

• Climate Action Plan status and next steps
• Community engagement
• Solar project update

The Energy Committee approved previous meeting minutes with amendments. They discussed updating the Climate Action Plan to clarify roles between the Town Council and School Board, and agreed to meet with both bodies. Concerns were raised about the Encore solar project's missed deadlines and staff departures, with suggestions for legal review and possible re-bid. The committee also discussed community outreach and tracking ice rink costs.

• Approved previous meeting minutes with amendments
• Consensus to meet with Town Council and School Board for Climate Action Plan input
• Proposed recurring 300-word column in The Cape Courier
• Planned Earth Day event with Recycling Committee for spring 2025
• Suggested legal review of Encore solar contract
• Suggested tracking ice rink costs as budget line item

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to debrief a conversation with Police Captain Sinclair about the town's surveillance systems and discuss how to make progress on their charge given current limitations on collecting detailed information. The agenda also includes routine items like approving minutes and a public comment period.

• Debrief of conversation with PD Captain Sinclair regarding town surveillance systems
• Discussion of options for making progress on the charge given current limitations on collection of detailed information
• Approve October 10th meeting minutes
• Public comment period (3 minutes per speaker, 15 minutes total)

The committee approved its October minutes and discussed its role, deciding to invite a town councilor and Tim Reiniger to the next meeting to clarify its charge. It also canceled the December 12 meeting and set January 9, 2025, for the next discussion. No substantive policy decisions were made.

• Approved October 10 meeting minutes (3-0)
• Approved allowing Chris A. Gorski to speak again (3-0)
• Decided to cancel December 12 meeting
• Decided to invite town councilor and Tim Reiniger to January 9 meeting

School Board

The Cape Elizabeth School Board Policy Committee met to review non-substantive revisions to existing policies and discuss updates to social media guidelines for staff. Three policies (ADF, BDB, and social media use) received first readings at the November 12th School Board meeting with no public comments received. The committee also discussed upcoming policy reviews and meeting schedules.

• Non-substantive revisions to ADF - School District Commitment to Learning Results (last reviewed 2012)
• Minor updates to BDB - Board Officers policy (last reviewed 2013)
• First reading of social media use policy for school employees with First Amendment considerations

Planning Board

The Planning Board approved a site plan amendment for the Cookie Jar business at 554 Shore Rd, allowing a 30% reduction in required parking spaces. The Board also voted to recommend proposed Town Center Zoning Amendments to the Town Council, which would allow multifamily housing in specific areas. Previous meeting minutes were approved with minor amendments.

• Approved Cookie Jar site plan amendment with conditions (6-0)
• Recommended Town Center Zoning Amendments to Town Council (5-0)
• Approved October 15, 2024 minutes as amended (5-1)
• Approved September 3, 2024 Workshop minutes (6-0)
• Approved 51 Starboard Drive subdivision amendment for sunroom (6-0)

Riverside Cemetery Committee

The Riverside Cemetery Committee will review a request to purchase two full-size lots and discuss proposed fee increases for the Town Council. The meeting is procedural with no formal decisions scheduled.

• Request to purchase 2 full-size lots by James E. & Teresa Murray
• Discussion of cemetery fee increases for Town Council recommendation

The Riverside Cemetery Committee approved two requests to purchase burial lots: one for James E. & Teresa Murray (3-0) and one for Deborah A. & Joseph M. Ronzo (2-1). The committee also discussed preparing recommended fee increases for the Town Council, with the item expected on the January 13, 2025 agenda.

• Approved Murray request to purchase 2 full-size lots (3-0)
• Approved Ronzo request to purchase 1 full-size lot (2-1)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to debrief a conversation with Police Captain Sinclair about town surveillance systems and discuss how to make progress on their charge given limitations on collecting detailed information. The agenda also includes routine items like approving minutes and a public comment period.

• Debrief of conversation with PD Captain Sinclair regarding town surveillance systems
• Discussion of options for making progress on the charge given current limitations on collection of detailed information
• Approve October 10th meeting minutes
• Public comment period (3-minute limit per speaker, 15-minute total)

Town Council

This is an organizational caucus for the 2025 Town Council, where members will discuss committee assignments, review the 2025 meeting calendar and FY 2026 budget review schedule, and schedule orientation for new council members. No formal decisions will be made; votes on assignments will occur at the December 9 meeting.

• Discussion of council committee assignments for 2025
• Review of 2025 Town Council meeting schedule
• Review of FY 2026 budget review schedule
• Orientation for new council members

Community Services Committee

The Community Services Committee is meeting to receive updates from the Community Services Department and discuss Fort Williams and Portland Head Light. The agenda includes public comment, approval of draft minutes from August 14, 2024, and correspondence. The meeting is scheduled for 5:30–6:30 pm at the Community Services Building.

• Approval of draft minutes from August 14, 2024
• CECS Department Updates
• Fort Williams and PHL Update

The committee approved the draft minutes from August 14, 2024. The remainder of the meeting consisted of departmental updates regarding winter registration, passport processing, and facility operations.

• Approved August 14, 2024 draft minutes (6-0)

Town Council

The Cape Elizabeth Town Council will decide on adopting the updated General Assistance Ordinance and its appendices for 2024–2025, which includes changes to the MMA Model Ordinance since 2021. They will also consider a food truck special use permit for the Cape Community Arena Group at Gull Crest for December 2024 through February 2025. Other items include a methane gas study report for Gull Crest, a workplace lactation policy for Thomas Memorial Library, a grant for a Spurwink Avenue culvert replacement, and the appointment of an IT Coordinator.

• Adopt General Assistance Ordinance (9/2024) and Appendices A,B,D-H, Recovery Residences for 2024–2025
• Approve food truck special use permit for Cape Community Arena Group at Gull Crest (Dec 2024–Feb 2025)
• Acknowledge receipt of Arcadis Landfill Soil Gas Sampling Report for Gull Crest
• Accept $122,360 NFWF grant + $11,000 town match for Spurwink Avenue culvert replacement design
• Approve IT Coordinator appointment of Jason Lund

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss the evaluation of the Superintendent, as permitted by state law. The agenda includes only this discussion and a motion to adjourn, with no other public business items.

• Executive session under 1 M.R.S.A. §405 (6)(A) for superintendent evaluation
• Motion to adjourn

School Board

The Cape Elizabeth School Board will hold a regular business meeting on November 12, 2024, at 6:30 PM in the Town Hall Council Chambers. The board will consider authorizing the superintendent to negotiate and sign a contract with Harriman architecture firm to design a revised 'Middle Ground' project addressing needs at CEMS, Pond Cove Elementary, and CEHS. They will also vote on adopting the 2024-2025 School Board Goals, approving several grants, personnel nominations, and policy updates. The agenda includes presentations on technology and special education, as well as recognition of National Merit Scholarship semifinalists.

• Authorize superintendent to negotiate contract with Harriman for revised 'Middle Ground' project design
• Adopt 2024-2025 School Board Goals, including support for a bond referendum for school buildings
• Accept CEEF grants totaling over $10,000 each: kindergarten furniture ($10,196), content creation ($13,945), home economics ($10,924), video production studio ($16,694), Cape Changemakers ($15,000)
• Approve new personnel: Diana Gonzalez (Kindergarten Teacher) and Lauren Voin (1st Grade Teacher)
• Approve policies BEA, BEDJ, EBCA, JKE, and JKE-R, plus first readings of ADF and BDB

Conservation Committee

The Conservation Committee will hold its regular meeting to review open space projects, including the annual tree lighting on Town Green, management of the South Street Lot, and updates on Greenbelt projects like the Gull Crest boardwalk repair and trail work. The committee will also receive a Planning Board review update and allow public comments.

• Open Space event: Town Green annual tree lighting
• U29-40 South Street Lot discussion
• Gull Crest boardwalk repair project update
• Greenbelt Implementation/Management Projects review
• Public comments on agenda items (15-minute limit)

The Cape Elizabeth Conservation Committee voted to recommend the town retain the lot at 20-40 South Street and approved buying a tracked wheelbarrow for up to $4,000 for Greenbelt trail work. It also approved a Cape Courier tree-lighting event on the village green and approved its October minutes. Several items, including fields management, were discussed or tabled rather than decided.

• Approved October 8, 2024 minutes (5-0)
• Approved Cape Courier tree lighting ceremony on village green (5-0)
• Recommended retaining the U20-40 South Street lot (5-0)
• Approved purchase of tracked wheelbarrow cart not to exceed $4,000, including warranty (5-0)
• Tabled Fields Management to next meeting
• Consensus to contact Tree Warden Jeff Tarling on Winnick Woods invasive plan (no vote recorded)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review Bottle Shed grant applications, discuss outreach and communications, receive updates from members, and get a Recycling Center update. The agenda includes public comment periods for items on and off the agenda.

• Review of Bottle Shed Grant Applications
• Approval of October 3, 2024 draft meeting minutes
• Outreach, Communications, and Social Media discussion
• Recycling Center Update

The Recycling Committee reviewed bottle shed grant applications but deferred decisions to the December meeting to allow full committee review. They also discussed outreach, school recycling programs, and transfer station updates, approving the October minutes.

• Approved October 3, 2024 meeting minutes (4-0)
• Tabled bottle shed grant fund distribution to December meeting
• Scheduled Trex Challenge celebration event at library for November 19
• Agreed to draft award letters encouraging volunteering

Town Council

This is a procedural agenda for the Cape Elizabeth Town Council's Appointments Committee, which will conduct interviews for various town boards and committees. The meeting is a series of short interviews with candidates for positions on the Planning Board, Conservation Committee, Board of Zoning Appeals, and other bodies. No decisions are being made; the committee is gathering information for future appointments.

• Interviews for Planning Board candidates including Jeffrey Shedd, Mitch Wacksman, and others
• Interviews for Conservation Committee candidates including Kara L. Law, Rob Krauser, and Matthew Grymek
• Interviews for Board of Zoning Appeals candidates including Jessica Buckley, Gretchen Noonan, and others
• Two candidates withdrew: Jerry Cyr (11/6/2024) and Rafina Alonzo-Young (11/13/2024, called out of town)

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss several site plan and subdivision amendments, including a temporary salt storage structure at the Public Works garage, sunroom and deck additions, a lot reconfiguration on Old Mill Road, and the net residential acreage calculation for the Blue Meadow condominium development. The board will also discuss meeting logistics and related committee work. Public comment is by written submission only.

• Temporary salt storage structure (40' x 40' x 21') at 10 Cooper Drive (Gull Crest site plan amendment)
• Sunroom addition (10' x 14') at 51 Starboard Drive
• Deck addition (up to 20' x 40') at 12 Cape Woods Drive
• Blue Meadow 18-unit condominium development at 90 and 98 Ocean House Road — net residential acreage calculation
• Old Mill Road Subdivision lot line reconfiguration to create an additional lot

School Board

The Cape Elizabeth School Board’s Policy Committee met to review and recommend updates to several internal policies, including rules for electronic communications, meeting recordings, emergency plans, and student expulsions. All items discussed had their first reading at the October 8, 2024 meeting and are advancing toward final approval.

• Reviewed policy BEA on electronic mail and social media use by School Board members
• Considered policy BEDJ on broadcasting and recording of School Board meetings
• Discussed revisions to policy EBCA for the Comprehensive Health and Safety Emergency Management Plan
• Evaluated policy JKE on student expulsion guidelines to align with recent statutory changes
• Reviewed policy ADF on School District Commitment to Learning Results with non-substantive language updates

Town Council

The Cape Elizabeth Town Council is holding a special meeting to consider a revocable license agreement for four parking spaces associated with the Cookie Jar that extend into the town right-of-way. The draft agreement has been prepared by Chair Reiniger and reviewed by Town Attorney Mary Costigan. The council will take public comment before deciding on the item.

• Consider revocable license agreement for Cookie Jar parking spaces encroaching on town right-of-way
• Draft agreement prepared by Chair Reiniger and reviewed by Town Attorney Mary Costigan
• Public comment limited to 15 minutes, 3 minutes per person

School Board

The Cape Elizabeth School Board is holding a retreat to discuss district goal setting with the Superintendent and Assistant Superintendent. The agenda lists five strategic plan goals: Health and Well-Being, Global Competency, Multiple Pathways and Definitions of Success, Safe Sustainable and Effective Facilities, and Environmental Responsibility. No votes or decisions are listed; this is a discussion session.

• Retreat held at C.E. Fire Station Community Room
• Discussion of Health and Well-Being goal
• Discussion of Global Competency goal
• Discussion of Multiple Pathways and Definitions of Success goal
• Discussion of Safe, Sustainable, and Effective Facilities goal

School Board

The Cape Elizabeth School Board is holding a special business meeting with a single substantive item: a vote on Principal Rubin's request to approve a 7th grade class trip to The Ecology School in Saco, ME from November 4-6, 2024. The agenda also includes public comment and adjournment.

• Vote on 7th grade class trip to The Ecology School (Saco, ME) November 4-6, 2024
• Public comment period
• Consideration to adjourn

School Board

The Cape Elizabeth School Board will hold a special business meeting to decide on a 7th grade class trip to The Ecology School in Saco, ME, November 4-6, 2024. The board will also consider adjourning the meeting.

• Vote on Principal Rubin’s request for 7th Grade Class Trip to The Ecology School (Saco, ME) November 4-6, 2024

Riverside Cemetery Committee

The Riverside Cemetery Committee will consider four burial lot purchase requests and a previously approved recommendation to raise cemetery fees, which will go to the Town Council for final approval. The committee also discussed public comment procedures and meeting decorum.

• Jessica Govind requests purchase of three lots for family members
• Kimberly A. Pierce requests cremation lot for herself and husband
• Leslie A. and Beverley A. White request purchase of a lot for Mrs. White
• Carole Tubbs requests buyback of two lots (Section GG Lot #7 & #8)
• Committee previously voted to recommend fee increases for lot purchases and burials

The Riverside Cemetery Committee approved minutes from July 17, 2024. It approved lot purchase requests from Jessica Govind and Kimberly A. Pierce, and declined a request from Leslie A. and Beverley A. White. It also approved Carole Tubbs' buyback request for Section GG Lots #7 and #8. A previously recommended fee increase will go to the Town Council in early 2025.

• Approved July 17, 2024 minutes as written (3 yes, 0 no)
• Approved Jessica Govind's request to purchase lot(s) for parents and sister based on past residency (3 yes, 0 no)
• Approved Kimberly A. Pierce's request to purchase a cremation lot based on past residency and family ties (3 yes, 0 no)
• Declined Leslie A. and Beverley A. White's request to purchase a lot (3 yes, 0 no)
• Approved Carole Tubbs' buyback request for Section GG Lot #7 & #8 (3 yes, 0 no)

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review the final report of the Powers Road Feasibility Study, hear updates from Friends of Fort Williams and the Fort Williams Park update, including a disc golf request, and approve the previous meeting's minutes. Public comment is allowed on both agenda and non-agenda items.

• Powers Road Feasibility Study – Final Report
• Friends of Fort Williams update by Andrea Southworth
• Fort Williams Park update by Kathy Raftice, including projects, budget, and disc golf request
• Approval of September 19, 2024 site walk and meeting draft minutes

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is holding its second strategic planning meeting to continue developing a five-year plan. They will finish clustering SWOT items and begin identifying core elements for the library's mission and vision statements. The meeting is part of a series running through spring 2025.

• SWOT analysis clustering and prioritization
• Drafting mission statement core elements
• Initial vision for library in 2029
• Review of survey feedback on hours, programs, and accessibility
• Discussion of threats like budget cuts and parking loss

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss an update on Climate Action. The agenda includes roll call, public comment, approval of previous minutes, and the climate action update, followed by scheduling the next meeting.

• Climate Action update
• Approval of minutes from previous meeting
• Next meeting scheduled for November 21, 2024

The Energy Committee discussed the Climate Action Plan, including a November workshop and a community survey that has drawn 72 responses so far. A $40,000 extension of the consultant's contract, which ends this month, was discussed with concerns about cost and delays; David Bagdasarian will draft a memo seeking town council and manager approval. The committee also covered community engagement events and a student-led school solar feasibility study. No formal votes or approvals were recorded except the motion to adjourn.

• No formal decisions recorded; minutes from July and earlier were not reviewed and will be brought forward to the next meeting for approval
• Added Community Engagement as a recurring agenda item after the Climate Action Planning update
• Discussed (not approved) a $40,000 consultant contract extension through June 2025; David Bagdasarian to draft a memo to the town council and manager
• Community survey reported 72 responses to date; will relaunch with added promotion before the November workshop
• Niko Dietsch to confirm plans for a table at Harvest Fest and prepare materials
• Adjourned at 8:50 PM (motion by Sam, seconded by Rosie)

Town Council

The Cape Elizabeth Town Council met on October 16, 2024, to approve routine items including a liquor license renewal for Tacos Y Tequila, reappoint key officials, and schedule a public hearing for updates to the General Assistance ordinance. The council also discussed contract zoning in the Town Center and the resignation of the Town Assessor.

• Renewal of malt liquor, wine, and spirits license for Tacos Y Tequila at 517 Ocean House Road
• Reappointment of James T. Walsh as Fair Hearing Officer for a three-year term
• Reappointment of Angela S. Frawley as Registrar of Voters until January 1, 2027
• Amendment to minutes for Hockey Rink MOU at Gull Crest, including $35,000 for electricity and $15,000 for site plan review
• Scheduling of public hearing on November 13, 2024, for updates to General Assistance ordinance and appendices

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will convene to discuss updates on a school equity audit, an asset map, a book discussion, and the Inclusion Skate event. The meeting also includes a proposal for a Quiet Inclusive Swim and time for public comment.

• Update on School Equity Audit information request
• Asset map update
• Book discussion update
• Inclusion Skate update
• Quiet Inclusive Swim proposal

Planning Board

The Cape Elizabeth Planning Board will consider a major subdivision and resource protection permit for an 18-unit condominium at 90 Ocean House Rd, and amendments to the Cookie Jar site plan at 554 Shore Rd. They will also schedule a public hearing for Town Center zoning amendments referred by the Town Council. The meeting includes approval of prior minutes and public comment.

• Major Subdivision Review and Resource Protection Permit for 18-unit condo at 90 Ocean House Rd (BRKR LLC)
• Cookie Jar site plan amendment for parking and access improvements at 554 Shore Rd (Tom and Donna Piscopo)
• Town Center Zoning Amendments 2024 referred by Town Council; public hearing scheduled for November 19, 2024
• Approval of minutes from September 17, 2024

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will review a memo about a proposed basketball court, the library's FY2024 annual report, an update from the Strategic Planning Working Group, and a draft workplace lactation policy. Public comment periods are scheduled at the start and end of the meeting.

• Memo regarding proposed basketball court
• Library Annual Report for FY2024
• Strategic Planning Working Group update
• Draft Workplace Lactation Policy
• Approval of minutes from September 12, 2024 meeting

The Thomas Memorial Library Committee unanimously approved a memo to the new Town Manager outlining concerns about the proposed basketball court's location and its potential impact on library use. They also approved a draft workplace lactation policy for recommendation to the Town Council, and discussed content for the FY2024 annual report.

• Approved minutes from September 12, 2024 meeting (unanimous)
• Approved memo on basketball court planning process, to be delivered to new Town Manager (unanimous)
• Approved draft Workplace Lactation Policy, recommending adoption by Town Council (unanimous)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to discuss town data systems with an IT Department employee and debrief a conversation with a police captain about town surveillance systems. The agenda also includes approving minutes from prior meetings and a public comment period.

• Discuss town data systems with IT Department employee Matthew Young
• Debrief of conversation with PD Captain Sinclair regarding town surveillance systems
• Approve meeting minutes from September 12th and September 23rd
• Public comment period limited to 15 minutes, 3 minutes per speaker

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss three items: an overview of town revenues, the Thomas Jordan Trust, and contract zoning in the Town Center District. No formal votes will be taken, but the council may give guidance to staff. Public comment is allowed on each item.

• Overview of town revenues by Finance Director Kristie Bradbury
• Discussion of Thomas Jordan Trust reporting, investments, and access
• Contract zoning in the Town Center District, referred by a 7-0 vote on September 9, 2024

School Board

The Cape Elizabeth School Board will hold a regular business meeting on October 8, 2024, following a public forum. The board will hear a presentation from Harriman on the 'Middle Ground' school design and next steps after the referendum, receive reports from the superintendent and business manager, and consider several action items including approving a student trip, adopting policies, and first readings of new policies.

• Presentation by Lisa Sawin (Harriman) on 'Middle Ground' school design and post-referendum steps
• Consideration to approve CEHS Adventure Classes trip to Kennebec River (The Forks, Maine), Oct 19-20, 2024
• Consideration to approve Policy IHBAK - Life Sustaining Emergency Care
• Consideration to approve Policy BDD - School Board Relationship with the Superintendent
• First reading of policies on electronic communications, meeting recording, emergency management, and student expulsion

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss the Town Council's referral of lot U20-40 on South Street, provide input on greenbelt implementation and management projects (including Gull Crest boardwalk repairs and field management), and review a Planning Board agenda with a Resource Protection Permit application. The meeting includes public comment periods.

• South Street lot U20-40 referral from Town Council
• Gull Crest boardwalk repair project
• Fields management and budget update
• Greenbelt Gazette
• Planning Board October 15 meeting with Resource Protection Permit application

Conservation Committee

The Cape Elizabeth Conservation Committee is reviewing a proposed subdivision on Stephenson Street, as indicated by the detailed lot and street layout in the agenda. The agenda appears to be a site plan or survey map for the project, with no other items listed. The committee is likely discussing the conservation and environmental impacts of the development.

• Subdivision plan for Stephenson Street area
• Multiple proposed lots with varying acreages (e.g., 0.22 to 0.48 acres)
• Open space areas designated on the plan
• Private roads: Stephenson Street, Aster Lane, and Dermot Dr
• Spurwink Ave site with parking areas

Recycling Committee

The Cape Elizabeth Recycling Committee will hold a regular meeting on October 3, 2024, at the Public Works Department. The agenda includes approval of minutes, public comment, outreach and communications, committee updates, and a recycling center update. No specific decisions or proposals are listed.

• Approval of September 5, 2024 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling center update
• Public comment periods for items on and off the agenda

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to review proposed amendments to the Town Center Zone, referred by the Town Council. The board will also discuss meeting logistics, committee work, reference-checking processes, and training. Public comment is via written submissions only.

• Review of Town Center Zoning Amendments 2024
• Discussion of Planning Board logistics and training

School Board

The Cape Elizabeth School Board’s Policy Committee meets to review proposed updates to school policies, including naloxone administration for emergencies and electronic communication use by board members. No decisions are made at this meeting; the committee aims to reach consensus on revisions before forwarding policies to the full School Board for readings and approval.

• First reading of Policy IHBAK for naloxone administration in schools
• Review of Policy BEA regarding electronic communication by School Board members
• Consideration of Policy BEDJ for recording School Board meetings
• Review of Policy EBCA for emergency and safety management plans
• Update of Policy JKE for student expulsion guidelines

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request for reconsideration of the reconstruction and enlargement of a house at 1120 Shore Road. If approved, the board will also reconsider a related request to replace, relocate, and enlarge a nonconforming dwelling on the same property.

• Reconsider reconstruction and enlargement of house at 1120 Shore Road (Map U09, Lot 4A)
• Reconsider replacement, relocation, and enlargement of nonconforming dwelling at 1120 Shore Road (if first item approved)

School Board

The Cape Elizabeth School Board is holding a workshop to discuss how student success is defined in the schools. The agenda includes public comment and a discussion on this topic, with no formal decisions scheduled. The workshop is recorded and will be held at the high school library.

• Public comment period
• Discussion on defining student success
• Workshop recorded

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is holding a workshop to discuss and refine questions for a systems spreadsheet. The agenda includes a public comment period and adjournment, with no other substantive items listed.

• Discuss and refine systems spreadsheet questions

Fort Williams Park Committee

The Fort Williams Park Committee will hold a site walk to inspect several park areas, followed by a regular meeting. The meeting includes public comment periods, approval of the August minutes, and an update from Kathy Raftice on fee approval/implementation and projects.

• Site walk to Officers Row Preserve, Pickleball Courts, Maintenance Area Parking, Off-Leash Walking Area/The Green, PHL/Stairs, Cliff Walk, Goddard Mansion/Chapel Road, Bleacher/Children’s Garden/Garden Pond, Tennis Courts
• Public comment opportunities for items on and off the agenda
• Approval of August 22, 2024 draft minutes
• Update on fee approval/implementation and projects

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss updates on the town's Climate Action plan and an upcoming EV car show. The agenda includes roll call, public comment, and approval of previous minutes, with the next meeting scheduled for October 17, 2024.

• Climate Action update
• EV car show discussion
• Approval of minutes from previous meeting
• Next meeting: October 17, 2024, 7 p.m., Jordan Conference Room

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on a major subdivision and resource protection permit for an 18-unit condominium at 90 Ocean House Rd, and a site plan for improvements to Two Lights State Park. The board will also approve minutes from the previous meeting. No remote participation is available due to a technology failure.

• Public hearing: Major Subdivision Review and Resource Protection Permit for 18-unit condo at 90 Ocean House Rd (BRKR LLC)
• Public hearing: Site plan review for Two Lights State Park improvements at 7 Tower Dr, including new entrance building and staff parking
• Approval of minutes from August 20, 2024

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet to approve minutes, hear public comment, and discuss a proposed public basketball court next to Spurwink School, referencing a summary from the August 19 Special Town Council meeting and a Hoops proposal. They will also receive a brief update on the September 19 Community Conversation. The meeting includes two public comment periods and standard procedural items.

• Proposed public basketball court next to Spurwink School
• Summary from 8/19 Special Town Council meeting
• Hoops proposal
• Update on September 19 Community Conversation
• Approval of minutes from June 20, 2024 meeting

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to approve minutes, take public comment, and review data security/privacy spreadsheets. The meeting is largely procedural, with the main substantive item being the spreadsheet review.

• Review Data Security/Privacy Spreadsheets
• Approve August 8, 2024 meeting minutes
• Public comment period (3-minute limit per speaker, 15-minute total)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to adopt minutes from August 20, 2024, and receive updates on the committee appointments process, asset map, book discussion, and school equity audit. Public comment periods are scheduled. The agenda is largely procedural with no major decisions or financial items listed.

• Vote to adopt minutes from August 20, 2024 meeting
• Update on Committee appointments process
• Asset map update
• Book discussion update
• School equity audit update

School Board

The Cape Elizabeth School Board will hold a regular business meeting with presentations from school principals and the facilities director, plus reports from the business manager and superintendent. The board will vote on approving a Model UN trip to Brown University and will hold first readings of three policies. The meeting also includes public comment, student representative comments, and committee reports.

• Consideration to approve Model UN Trip to Brown University (BUSUN Conference), Nov 8-10, 2024
• First reading of Policy BDD - Board-Superintendent Relationship
• First reading of Policy GCI - Professional Staff Development Opportunities
• First reading of Policy IHBAK - Life-sustaining Emergency Care
• Presentations by principals (Pond Cove, Middle School, High School) and Facilities

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss land easements, Greenbelt trail projects, and a referred lot disposition from the Town Council. The meeting includes public comment periods and reviews of past minutes.

• 72 Two Lights Rd easement review
• Greenbelt trail projects: Winnick Woods, Gull Crest boardwalk repair, master permitting expansion
• South Street lot U20-40 disposition referral from Town Council
• Planning Board Resource Protection Permit application review
• Gull Crest repair project potential agenda item for October

Town Council

This is a notice of a caucus of municipal officers from Cumberland County Commissioner District #4 to elect one member to the County Finance Committee for a three-year term. The Finance Committee reviews and recommends the final county budget to the Board of Commissioners. The meeting is scheduled for September 9, 2024, at the Cumberland County Courthouse.

• Election of one Cumberland County Finance Committee member for a three-year term starting September 2024
• Caucus open to municipal officers from Cape Elizabeth, Portland Precinct 5-1, South Portland, and Westbrook
• Meeting at Cumberland County Courthouse, 142 Federal Street, Portland, ME, in the Peter J. Feeney Conference Room at 4:45 pm
• Contact County Manager Jim Gailey at 871-8380 for questions

Town Council

The Cape Elizabeth Town Council will consider several significant items, including appointing Patrick W. Fox as the new Town Manager with a 3-year contract and $160,000 annual salary, expanding the senior property tax assistance program with additional funding, and increasing fees at Fort Williams Park. The council will also discuss the Town Center intersection project and other administrative matters.

• Appointment of Patrick W. Fox as Town Manager, effective October 7, 2024, with a 3-year contract and $160,000 starting salary
• Public hearing and vote on amendments to Chapter 27 Property Tax Assistance Ordinance for senior tax relief, with $192,900 additional funding from Unassigned Fund Balance
• Consideration of Fort Williams Park fee increases and year-round Pay & Display fees, effective January 1, 2025
• Vote on Town Center intersection project options from Sebago Technics
• Conservation easement donation offer at 72 Two Lights Road

The Town Council appointed a new Town Manager and approved funding for senior tax relief and intersection improvements. The council also voted to increase fees at Fort Williams Park starting in 2025.

• Appointed Patrick W. Fox as Town Manager with a 3-year contract and $160,000 starting salary (7-0)
• Approved amendments to Chapter 27 Property Tax Assistance Ordinance for senior tax relief (7-0)
• Appropriated $192,900 from Unassigned Fund Balance for expanded senior tax relief (7-0)
• Authorized $825,000 for the squaring of the Shore Road/Route 77/Scott Dyer Road intersection (7-0)
• Approved fee increases at Fort Williams Park for FY 2025-2028, effective Jan 1, 2025 (7-0)
• Referred a conservation easement offer for 72 Two Lights Road to the Conservation Committee (7-0)
• Requested an ADU status report from Code Enforcement (7-0)
• Referred contract zoning in the Town Center District to a workshop on Oct 9, 2024 (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee will meet to review draft minutes, hear public comments, and discuss a potential partnership with the organization Restore. The meeting also includes updates on outreach efforts, committee correspondence, and the town’s recycling center.

• Discussion of partnership with Restore
• Recycling Center Update

Town Council

The Cape Elizabeth Town Council held a special meeting and workshop on September 4, 2024. The council entered executive session to discuss the town manager's contract and later tabled both the appointment of a new town manager and the town manager appointment to PACTS until September 9, 2024. The workshop included discussions on expanding the senior tax relief program and an update on key financial principles and revenue outlook, with a public hearing on the senior tax relief amendments scheduled for September 9.

• Entered executive session to discuss town manager contract (6-0)
• Tabled appointment of new town manager to Sept. 9 (6-0)
• Tabled town manager appointment to PACTS to Sept. 9 (6-0)
• Adjourned at 9:12 p.m. (6-0)

Town Council

The Cape Elizabeth Town Council will hold a special meeting to appoint a new town manager following the resignation of Matthew E. Sturgis. The council will also consider appointments to the PACTS Policy Committee and GPCOG’s General Assembly. Public comment opportunities are limited to 15 minutes per item.

• Appointment of new town manager with unspecified salary and contract details
• Appointment to PACTS Policy Committee to replace former town manager
• Appointment to GPCOG’s General Assembly as town’s second representative

School Board

The Cape Elizabeth School Board’s Policy Committee meets to review and update several internal policies, including student transportation services and the use of naloxone in schools. The committee also discusses changes to Title IX policies and electronic communication rules for school board members.

• Review policy on student transportation services due to walking zone concerns
• Consider policy revisions for naloxone use in schools under new state law
• Update Title IX policies to reflect federal and state regulatory changes
• Review school board’s electronic communication policy last updated in 2013

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss two items: proposed amendments to the senior tax relief program (Chapter 27) and an update on key financial principles and the revenue outlook for FY2024. No formal votes will be taken, as this is a workshop; a public hearing on the tax relief amendments is scheduled for September 9.

• Draft amendments to Chapter 27 Property Tax Assistance Ordinance (senior tax relief)
• Public hearing on senior tax relief set for September 9
• Update on revenue outlook as of FY2024 ending June 30, 2024
• Overview of key financial principles by Interim Town Manager Michael McGovern

Planning Board

The Cape Elizabeth Planning Board will hold a workshop on September 3, 2024, to discuss several items, including a subdivision amendment, a state park site plan, site plan amendments for a local business, and proposed Town Center zoning amendments. The board will also discuss meeting logistics and training. Public comment is not available at the workshop, but written comments may be submitted to the Town Planner.

• 35 Park Circle Subdivision Amendment: request to install individual subsurface wastewater system replacing cluster system connection
• Two Lights State Park site plan: replacement of control station entrance building, new staff parking, and access road improvements at 7 Tower Drive
• Cookie Jar site plan amendments: create driveway access onto Preble Street at 554 Shore Rd
• Town Center Zoning Amendments 2024: review of amendments referred by Town Council

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will review three property owners’ requests to enlarge nonconforming dwellings or structures under specific zoning ordinance sections. The board will also vote on approval of the July 23, 2024 meeting minutes.

• Approve minutes from July 23, 2024 meeting
• Marie Knight – 1120 Shore Road – replace, relocate and enlarge nonconforming dwelling
• Evan Dewdney – 7 Lindenwood Road – 12’×16’ garage addition
• Nancy and Thomas Ruddy – 14 Lawson Road – second-floor sunroom on existing deck

School Board

The Cape Elizabeth School Board will hold a special meeting to discuss and vote on Maine Department of Education (MDOE) school construction applications for Pond Cove Elementary, Cape Elizabeth Middle School, and Cape Elizabeth High School. The board will also receive administrative updates on building projects and summertime hiring.

• Consideration to approve MDOE school construction applications for Pond Cove Elementary, CEMS, and CEHS
• School building project update
• Summertime hiring: Margaret Esten (World Language Teacher - PC), Kathryn Toppan (Ext Learning Strategist - Gifted and Talented gr 7-12), Alana Trottier (School Nurse - MS)

Town Council

The Cape Elizabeth Town Council will hold an executive session to interview two finalists for the town manager position, following earlier interviews and a public meet-and-greet. The council will also provide guidance to consultant Don Gerrish of Eaton Peabody on next steps. No formal decisions are expected at this meeting, which is primarily for candidate interviews.

• Executive session to interview two town manager finalists
• Guidance to Don Gerrish (Eaton Peabody) on next steps
• Public comment period limited to 15 minutes, 3 minutes per person

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park operations. The agenda includes a presentation from Tilson, an update from Friends of Fort Williams, and a park update covering fees, projects, and the Zencity website. Public comment periods are scheduled for both items on and off the agenda.

• Tilson presentation by Henry Gent
• Friends of Fort Williams update by Andrea Southworth
• Fees update and project update from Kathy Raftice
• Zencity website discussion
• Site walk date to be announced

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to adopt minutes from the July 10 workshop, discuss next steps, and plan a book discussion on 'I Never Thought Of It That Way' by Monica Guzman. They will also update on the Human Library project and consider adding a new committee member. The agenda includes public comment periods.

• Vote to adopt minutes from July 10, 2024 workshop
• Discussion on need for new committee member
• Book discussion plans for 'I Never Thought Of It That Way' by Monica Guzman
• Human Library update
• Public comment periods (15-minute limit each)

Planning Board

The Cape Elizabeth Planning Board will consider a Major Subdivision Review and Resource Protection Permit application from Rob Barrett for an 18-unit condominium development at 90 Ocean House Rd. The board will also approve minutes from the July 16, 2024 meeting and take public comment. The agenda includes only this one substantive item, with the rest being procedural.

• Major Subdivision Review for 18-unit condominium at 90 Ocean House Rd (U26-6 and 7)
• Resource Protection Permit for the same project
• Approval of minutes from July 16, 2024
• Public comment period

The Cape Elizabeth Planning Board voted 6-1 to deem the Blue Meadow subdivision application complete, allowing the preliminary review process to proceed. The board also voted 7-0 to table the application to a future meeting pending submission of additional materials. A site walk was scheduled for September 4, 2024.

• Deemed Blue Meadow subdivision application complete (6-1)
• Tabled application to September 17, 2024 or upon applicant's submission (7-0)
• Approved minutes of June 16, 2024 meeting (6-0-1)

Town Council

The Cape Elizabeth Town Council is holding a special meeting to act on items postponed from August 12, including a traffic calming pilot program, a police security camera grant, and the MMA annual ballot. They will also consider a Conservation Committee recommendation to keep a town-owned lot on Stephenson Street, fund a parking study near Cliff House Beach, approve a new outdoor basketball court, and authorize the November 5 election warrant.

• Traffic calming pilot program directed to develop speed measures with report by December 2024
• Police authorized to apply for MMA Risk Reduction Grant up to $3,000 for security camera
• Conservation Committee recommends (7-0) not selling vacant lot on Stephenson Street (Map U20 Lot 40)
• $30,000 appropriation for parking evaluation near Cliff House Beach
• New outdoor basketball court adjacent to former Thomas Memorial Library with $165,000 budget ($16,500 from CAPE HOOPS, $148,500 from town funds)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review the Property Tax Assistance Ordinance, which concerns senior tax relief. The agenda includes approval of prior meeting minutes, public comment periods, and discussion of the ordinance. This is a working session focused on potential changes to the senior tax relief program.

• Review of Property Tax Assistance Ordinance for senior tax relief
• Approval of July 23, 2024 meeting minutes
• Public comment periods on agenda items and other local concerns

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider a resolution recommending the Town Council's two referendum questions: a $94,700,000 new construction and renovation project and a $1,650,000 solar array. The board will vote on this resolution and then consider adjournment. Public comments on agenda items are permitted.

• Resolution on $94,700,000 new construction and renovation referendum question
• Resolution on $1,650,000 solar array referendum question
• Public comments on agenda items per policy BEDH
• Vote on resolution and adjournment

The Cape Elizabeth School Board voted 6-0 to recommend approval of two referendum questions: a $94,700,000 bond for a new middle school, renovations to Pond Cove Elementary and Cape Elizabeth High School, and stabilization of the 1934 Building; and a $1,650,000 solar array project. The vote was required because the Town Council added $4.8M for the 1930s Building to the previously approved $89.9M project. The board also adjourned 6-0.

• Approved resolution recommending approval of $94.7M construction referendum (6-0)
• Approved resolution recommending approval of $1.65M solar array referendum (6-0)
• Adjourned meeting (6-0)

Community Services Committee

The Community Services Committee is holding a regular meeting with public comment, approval of June 12, 2024 draft minutes, and correspondence. The main agenda items are department updates from CECS and an update on Fort Williams and PHL. No decisions or votes are listed on the agenda.

• Approval of draft minutes from June 12, 2024
• CECS Department Updates
• Fort Williams and PHL Update

School Board

The Cape Elizabeth School Board is meeting in executive session to consider consulting with legal counsel, followed by a motion to adjourn. The agenda contains only procedural items with no public discussion or decisions.

• Executive session under 1 M.R.S.A. §405 (6)(E) for legal counsel consultation
• Motion to adjourn

Town Council

The Cape Elizabeth Town Council will consider and likely vote on three bond orders to be placed on the November 5, 2024 ballot: a $94.7M project for a new middle school and repairs, a $42M renovation project, and a $1.65M solar panel project for the new middle school. The council will also discuss a zoning amendment referral for a 33-unit senior housing proposal, a hockey rink MOU, and several smaller items. Public comments are scheduled for each major item.

• Vote on $94.7M school construction bond and referendum order
• Vote on $42M school renovation bond and referendum order
• Vote on $1.65M solar panel project bond and referendum order
• Referral of six zoning amendments for 33-unit senior housing at Ocean House Common
• Appropriate $30,000 for traffic study near Cliff House Beach

The Town Council approved a $94.7M project order for a new middle school and repairs, and voted to send it to referendum with a recommendation against approval (4-3). A separate $42M renovation project was denied (3-4). The council also approved a $1.65M solar panel project for the new school and a new MOU with the Cape Community Arena Group for the hockey rink. Several items were moved to the August 19 special meeting due to the late hour.

• Approved $94.7M school construction project order (7-0)
• Approved referendum order for $94.7M project with council recommending 'no' vote (4-3)
• Denied $42M school renovation project order (3-4)
• Approved $1.65M solar panel project order (7-0)
• Approved solar panel referendum order (7-0)
• Authorized MOU with Cape Community Arena Group for hockey rink (7-0)
• Referred Town Center zoning amendments to Planning Board (7-0)
• Moved items #133-137 to August 19 special meeting (7-0)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to approve minutes, set a monthly meeting schedule, and review its charge for common understanding. The committee will also discuss thoughts and questions, and identify action items and next steps. This is a working session focused on process and direction, not on specific policy decisions.

• Approve July 18th meeting minutes
• Determine monthly meeting schedule
• Review committee charge for common understanding
• Public comment period limited to 15 minutes, 3 minutes per speaker

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, hear public comment, and discuss a potential event co-hosted with the Cape Energy Committee. They will also review outreach and communications, receive updates from members, and get a Recycling Center update. The agenda is largely routine, with the co-hosted event being the most substantive item.

• Potential event co-hosted by the Cape Energy Committee
• Outreach, Communications, and Social Media review
• Recycling Center Update
• Approval of June 6, 2024 draft meeting minutes

Town Council

The Town Council convenes a public hearing to gather resident feedback on three bond proposals for school construction and renovations: up to $94.7M for new middle school plus repairs, $89.9M for new middle school and upgrades, or $42M for renovations only. A separate $1.65M solar array on the new middle school roof is also proposed. The council will use input to prepare bond documents for a potential August 19 referendum.

• Public hearing on school bond amounts: $42M renovations-only, $89.9M new middle school + upgrades, $94.7M new middle school + all repairs
• $1.65M solar array on new middle school roof funded by donations
• Anticipated August 19 special meeting for bond referendum vote
• 3-minute public comment limit per speaker, extendable by majority vote
• Hybrid meeting with remote participation via Zoom and CETV livestream

Town Council

The Cape Elizabeth Town Council will hold an executive session to interview candidates for the town manager position, with guidance from consultant Don Gerrish of Eaton Peabody. No votes will be taken after the session. The meeting also includes a public comment period and a workshop for council dialogue, but no formal decisions are expected.

• Executive session to interview town manager candidates
• Consultant Don Gerrish (Eaton Peabody) to assist with finalist guidance
• Public comment limited to 15 minutes, 3 minutes per person
• Workshop meeting for council dialogue, no formal votes

Town Council

The Cape Elizabeth Town Council will hold an executive session to interview candidates for the town manager position, following a workshop on July 16, 2024. No votes will be taken after the session. The council will provide guidance to consultant Don Gerrish of Eaton Peabody regarding finalists. The agenda is otherwise procedural, with no other substantive items.

• Executive session to interview town manager candidates
• Consultant Don Gerrish (Eaton Peabody) to assist with interviews
• No votes to be taken following executive session
• Public comment limited to 15 minutes, 3 minutes per person

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three requests: two by Marie Knight to replace, relocate, and enlarge a nonconforming dwelling at 1120 Shore Road under specific zoning ordinance sections, and one by Stefan Rurak to amend a Conditional Use Permit for an art studio home business at 11 Spruce Lane. The board will also approve minutes from April 24, 2024. No old business or communications are listed.

• Marie Knight: replace, relocate, enlarge nonconforming dwelling at 1120 Shore Road (Map U09, Lot 4A) under 19-4-3.B.2, B.3, B.4
• Marie Knight: same property, same work under 19-4-4.B.3
• Stefan Rurak: amend Conditional Use Permit for art studio home business at 11 Spruce Lane (Map U36 Lot 49) under 19-5-5
• Approve minutes from April 24, 2024

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will review minutes from June 27, 2024, and take public comment. They will discuss the Property Tax Assistance Ordinance for senior tax relief, and review FAQs for Accessory Dwelling Units and the Residential Pesticide Use Ordinance amendments. The meeting is scheduled for July 23, 2024, from 5:30 to 7:00 p.m. in the Jordan Conference Room at Town Hall.

• Discussion of Senior Tax Relief / Property Tax Assistance Ordinance
• Review of Accessory Dwelling Unit (ADU) FAQs
• Review of Residential Pesticide Use Ordinance Amendments FAQ
• Public comment periods (3 minutes per person, 15 minutes per item)

School Board

The Cape Elizabeth School Board is holding a special business meeting to discuss and potentially vote on a $42 million school bond proposal from Town Councilor Chair Reiniger, as well as an update on the 'Middle Ground' design draft site plan. The board will also consider a resolution to give the 1930s building to the Town upon construction of a new middle school. Public comments on agenda items are scheduled.

• Consideration of $42 million school bond proposal
• Update on 'Middle Ground' design draft site plan by Lisa Sawin of Harriman
• Resolution to give 1930s building to Town after new middle school construction
• Public comments on agenda items per policy BEDH

The School Board voted unanimously not to support a $42 million bond proposal introduced by the Town Council Chair. Board members stated the proposal lacked an associated project and noted that the Town Council lacks the authority to design school projects. The Board reaffirmed its commitment to the 'Middle Ground' school design plan.

• Voted not to support $42M bond proposal (6-0)
• Adjourned meeting (6-0)

Ad-Hoc Privacy Committee

The newly formed Ad Hoc Privacy Advisory Committee holds its inaugural meeting to elect a chair, receive FOAA training, set public-comment rules, and plan its two-year work to draft a final report.

• Elect chair to preside for committee’s duration
• FOAA training presented by Assistant Town Manager Debra Lane
• Vote on when public comment will occur during the meeting
• Establish meeting schedule and in-person location protocol
• Committee has 2 years to submit final report

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive an update on Climate Action initiatives. The agenda includes roll call, public comment, approval of minutes, and the Climate Action update, followed by scheduling the next meeting. No specific decisions or proposals are listed.

• Climate Action update
• Next meeting scheduled for Aug 18 or 20, 2024 at Jordan Conference Room

Riverside Cemetery Committee

The Riverside Cemetery Committee will continue reviewing lot purchase prices and burial fees, with Public Works Director Jay Reynolds joining to discuss the FY 2025 cemetery budget and Phase 5, the final phase of the cemetery. The committee will also consider a buyback request for a cremation lot. The agenda includes public comments, approval of minutes, and scheduling the next meeting.

• Review of FY 2025 cemetery operating budget and lot/burial prices
• Discussion of Phase 5, the final phase of Riverside Cemetery
• Buyback request from Martha S. Mallick for cremation lot (Section NL Lot #3), purchased April 2021
• Comparison of area cemetery lot purchase prices

The Riverside Cemetery Committee voted unanimously to recommend to the Town Council several fee increases for the 2025 season, including lot purchases, burial fees, and Friday burials. They also approved a buyback request for a cremation lot. The recommendations aim to cover operating costs, balance the budget, and fund Phase 5 of the cemetery.

• Approved minutes of June 4, 2024 (3-0)
• Recommended Friday burials be charged same rate as Saturdays and holidays for 2025 (3-0)
• Recommended full-size lot purchase increase from $750 to $1000 and cremation lot from $400 to $600 for 2025 (3-0)
• Recommended burial fee increases for 2025, including regular interment from $750 to $1000 and cremains interment from $600 to $800 (3-0)
• Approved buyback of cremation lot Section NL Lot #3 from Martha S. Mallick (3-0)

Town Council

The Cape Elizabeth Town Council is holding a workshop to review applications for a new town manager, following the departure of Matthew Sturgis. The council will discuss the applications with consultant Don Gerrish of Eaton Peabody and provide guidance on first-round interviews, but no formal votes will be taken.

• Executive session to review town manager applications
• Consultant Eaton Peabody assisting in the search
• Application deadline was July 9
• First-round interviews anticipated for mid-to-late July

The Town Council met for a workshop to review applications for the Town Manager position. The council entered an executive session to review the materials presented by Don Gerrish of Eaton Peabody.

• Entered executive session to review Town Manager applications (7-0)
• Exited executive session and returned to public session (7-0)

Planning Board

The Cape Elizabeth Planning Board will meet on July 16, 2024, to consider two permit applications: the Cape Elizabeth Land Trust’s request for a Resource Protection Permit to improve trails at Chapel Woods and Robinson Woods, and Rachael Brown’s amendment to the Waterhouse Court Subdivision. The meeting will also include approval of June 18, 2024 minutes and a public comment period.

• Cape Elizabeth Land Trust requests Resource Protection Permit for trail improvements at Chapel Woods (280 Ocean House Rd) and Robinson Woods (off Shore Rd)
• Rachael Brown requests amendment to Waterhouse Court Subdivision boundary at 30 Waterhouse Rd
• Approval of June 18, 2024 meeting minutes
• Public comment period scheduled after agenda items

The Cape Elizabeth Planning Board approved a Resource Protection Permit for the Cape Elizabeth Land Trust to make trail improvements in Chapel Woods and Robinson Woods I, with conditions. The board also approved an amendment to the Waterhouse Court Subdivision to adjust the boundary of lot 5 to include garden land. Both approvals were unanimous (6-0).

• Approved CELT Resource Protection Permit for trail improvements (6-0)
• Approved Waterhouse Court Subdivision lot 5 boundary amendment (6-0)
• Approved minutes of June 18, 2024, as amended (5-0, 1 abstention)

Town Council

The Thomas Jordan Trust Grants Subcommittee will review and take action on a grant request from the Thomas Jordan Trust. The meeting includes a public comment period and a vote to enter executive session to discuss the request, with action anticipated afterward.

• Review and action on a grant request from the Thomas Jordan Trust
• Public comment limited to 15 minutes, 3 minutes per person
• Vote to enter executive session under 1 M.R.S. §405 6 F

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is holding a workshop to discuss its charge and develop actionable goals, with special guest Ryan Polly, Vice President of Diversity, Equity, and Inclusion at MaineHealth. The workshop includes a facilitated conversation with invited Town Council and department representatives to gather input on next steps. Public comment is limited to written submissions.

• Discussion of committee charge and goal-setting strategies
• Special guest Ryan Polly, VP of DEI at MaineHealth, as advisor
• Invited Town Council and department representatives for conversation
• Public comment via written submissions only, directed to Library Director

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss ongoing greenbelt projects, including boardwalk repairs and trail work, and to review a Planning Board agenda that includes a Resource Protection Permit application. The meeting includes public comment periods and approval of the June 11, 2024 minutes.

• MCC Team visit to Winnick Woods on August 19
• Great Pond Boardwalk repairs status update
• Gull Crest boardwalk assessment
• Master permitting expansion discussion
• Planning Board July 16 meeting includes Resource Protection Permit application

Town Council

The Cape Elizabeth Town Council will consider scheduling a public hearing for a $42M school project bond and a resolution from the School Board to put forward a $89.9M school project design to referendum. They will also hold a public hearing on proposed traffic regulation amendments for Dyer Pond Road, and discuss several other items including a $10,000 tree maintenance grant, a legal fee reimbursement request, and updates on the hockey rink and basketball court.

• Consider scheduling public hearing for $42M school project bond referendum
• Consider School Board resolution for $89.9M school project design referendum
• Public hearing on amendments to Chapter 13 Traffic Regulations for Dyer Pond Road parking
• Accept $10,000 Project Canopy Grant for tree maintenance
• Consider $11,000 legal fee reimbursement to Lumbery

Fort Williams Park Committee

The Fort Williams Park Sub-Committee will meet to discuss and develop the playground design at Fort Williams Park, with landscape architect Regina Leonard as a guest. Public comment is allowed on agenda items before committee discussion.

• Discussion on playground design at Fort Williams Park
• Guest: Regina Leonard, Landscape Architect

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider two items: approving lease financing through Apple Financial for the MLTI program, and passing a resolution with the Board's recommendation on a referendum affecting Pond Cove Elementary, Cape Elizabeth Middle, and Cape Elizabeth High Schools. The agenda also includes public comments and adjournment.

• Consideration to approve lease financing through Apple Financial for the MLTI program
• Resolution on School Board recommendation for Pond Cove Elementary / Cape Elizabeth Middle / Cape Elizabeth High School referendum

The Cape Elizabeth School Board approved a resolution recommending voter approval of up to $89.9 million in school projects, including a new middle school, renovations to Pond Cove Elementary and Cape Elizabeth High School, and a solar array. The board also approved lease financing through Apple Financial for the MLTI program. The resolution passed 6-0, and the meeting adjourned 5-0.

• Approved resolution recommending $73.9M new middle school, $13.8M Pond Cove renovations, $2.2M high school renovations, and $1.625M solar array (6-0)
• Approved lease financing through Apple Financial for MLTI program (6-0)
• Adjourned meeting (5-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review the minutes from June 6, 2024, and discuss parking issues generated by Cliff House Beach, potentially related to the Traffic Ordinance. The meeting includes public comment periods for both agenda items and non-agenda topics. No final decisions are scheduled; the committee will deliberate and may schedule future meetings.

• Discussion of Cliff House Beach generated parking issues
• Review of Traffic Ordinance
• Public comment periods for agenda and non-agenda items
• Approval of June 6, 2024 meeting minutes

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss plans for a book discussion regarding Monica Guzman's 'I Never Thought Of It That Way'. The committee will also discuss plans for a July workshop and receive an update on the Human Library.

• Vote to adopt minutes from the April 10, 2024 meeting
• Book discussion plans for I Never Thought Of It That Way by Monica Guzman
• July workshop planning
• Human Library update

School Board

The Cape Elizabeth School Board is holding a public forum workshop to discuss the 'Middle Ground' school design presented by Lisa Sawin of Harriman, as well as the Capital Improvement Plan (CIP) maintenance plan and the School Revolving Renovation Fund (SRRF). The meeting includes public comment and is followed by a School Building Advisory Committee (SBAC) meeting.

• Presentation on 'Middle Ground' school design by Lisa Sawin/Harriman
• Discussion of CIP Maintenance Plan and School Revolving Renovation Fund (SRRF)
• Public comment period per BEDH policy

School Board

The School Building Advisory Committee is meeting to discuss the Middle Ground solution for a school building project. Committee members will share their perspectives on the solution, consider potential changes, and discuss key messages for the community. The meeting follows a public forum on the project.

• Discussion of the Middle Ground solution for the school building project
• Committee members' perspectives on the solution
• Potential changes to the solution
• Key messages to the community

School Board

The Cape Elizabeth School Board is holding a public forum to review the 'Middle Ground Design' for the Conners Emerson School project, a compromise plan estimated at $89.95 million. The plan includes building a new middle school, renovating the elementary and high schools, and addressing safety, educational, and infrastructure needs. The board will discuss scope, cost, compromises, and next steps.

• Estimated cost: $89.95M+/- for new middle school, elementary renovation/addition, and high school repairs
• New middle school: 110,690 SF, full cooling, solar-ready roof, HS-sized gym, performing arts space
• Elementary school: 27,740 SF renovation plus 4,635 SF addition, new secure entry, nurse's office, STEM addition
• Plan aims for 0% educational disruption; students stay in existing MS during construction
• Design addresses barriers: safety, natural light, site circulation, shared cafeteria, outdated classrooms

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting, featuring a feasibility update on Powers Road from Gorrill Palmer, a presentation from Friends of Fort Williams, and a discussion on park fees. The committee will also receive updates on the Tilson presentation, project status, and playground sub-committee.

• Powers Road feasibility update by Will Haskell of Gorrill Palmer
• Friends of Fort Williams presentation by Andrea Southworth
• Fee discussion led by Jim Kerney
• Fort Williams Park project update by Kathy Raftice
• Tilson presentation scheduled for July meeting

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to plan a community conversation for September, set a schedule for strategic planning, and finalize committee assignments. The agenda also includes approval of the May 30 minutes and a director's update. This is a routine planning and administrative meeting with no major decisions or public hearings.

• Planning for Community Conversation in September
• Meeting Schedule for Strategic Planning
• Committee Assignments finalized
• Approval of Minutes from May 30, 2024 meeting
• Director's Update

The Thomas Memorial Library Committee approved the May 30 meeting minutes and set a community conversation for Thursday, September 19 at 6:30 p.m. to kick off the strategic planning process. The committee finalized working group assignments, with four members joining the group and one serving on the TMLF Board. No other substantive decisions were made; the meeting was procedural and planning-focused.

• Approved May 30, 2024 meeting minutes (unanimous)
• Set community conversation date for Sept. 19 at 6:30 p.m. (unanimous)
• Finalized working group: Tim Blackstone, Liz Elliott, Reed Dyer, Patience Maloney
• Assigned Tim Hebda to TMLF Board
• Adjourned meeting at 8:20 p.m. (unanimous)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to receive an update on Climate Action efforts. The agenda includes roll call, public comment, approval of previous minutes, and the Climate Action update, followed by planning for the next meeting. No decisions or votes are listed on the agenda.

• Climate Action update
• Approval of minutes from previous meeting
• Public comment periods
• Next meeting scheduled for July 18, 2024

Planning Board

The Planning Board will consider a request to amend the Elizabeth Farms-Cole Field Subdivision. The applicant, Craig Joncas, seeks to expand the building envelope for Lot 14.

• Subdivision amendment for Joncas Elizabeth Farms Lot 14 at 4 Cole Field Rd
• Completeness review for the subdivision amendment
• Public hearing regarding the building envelope expansion

The Planning Board approved an amendment to the Elizabeth Farms – Cole Field Subdivision to expand the building envelope for Lot 14. The change allows the property owner to install a swimming pool following an agreement to amend a septic system easement.

• Approved May 21, 2024 meeting minutes as amended (5-0, 1 abstention)
• Deemed application for 4 Cole Field Rd subdivision amendment complete (6-0)
• Approved building envelope expansion for 4 Cole Field Rd (6-0)

Town Council

The Cape Elizabeth Town Council and School Board are holding a joint workshop to discuss the proposed school building project. Presentations will cover the design solution and cost, as well as the phasing of consultation and bonds. Public comment is limited to 15 minutes with 3 minutes per person.

• Public comment period (15 minutes, 3 minutes per person)
• Presentation by Lisa Sawin / Harriman on design solution and cost
• Presentation by Chuck Adam / CBRE Heery on phasing of consultation and bonds

Community Services Committee

The Community Services Committee is meeting to receive updates from the Community Services Department and discuss the status of Fort Williams and the Portland Head Light. The agenda also includes public comment, approval of minutes from April 10, 2024, and correspondence. No formal decisions or votes are listed on the agenda.

• CECS Department Updates
• Fort Williams and Portland Head Light (PHL) update
• Approval of draft minutes from April 10, 2024
• Public comment period (3 minutes per speaker, 15 minutes per item)

Fort Williams Park Committee

The Fort Williams Park Sub-Committee will meet to discuss and develop the design for a playground at Fort Williams Park. No other business is listed on the agenda.

• Discussion and development of Playground Design at FWP

School Board

The School Board will review nominations for several new teaching and instructional positions for the 2024-2025 school year. Members will also consider granting the Superintendent authority to hire non-administrative personnel during the summer.

• Nomination of seven new personnel for the 2024-2025 school year
• Authority for Superintendent to hire school personnel during the summer
• School building design update from Lisa Sawin of Harriman
• Updates on Dean of Students and Assistant Principal job-sharing pilots
• Review of student education records and information policies

The Cape Elizabeth School Board approved the nomination of seven new personnel for the 2024-2025 school year, including teachers and a special education strategist. It also granted the superintendent authority to hire non-administrative staff over the summer, approved changes to the District Data Facilitator job description, and adopted several policies related to student records and parental involvement. All votes were 6-0.

• Approved nominations for 7 new personnel for 2024-2025 (6-0)
• Granted superintendent authority to hire non-administrative personnel during summer (6-0)
• Approved changes to District Data Facilitator job description (6-0)
• Approved JRA - Student Education Records and Information policy (6-0)
• Approved JRA-R - Student Education Records administrative procedure (6-0)
• Approved JRA-E - Annual Notice of Student Education Records form (6-0)
• Approved KBF - Parent Involvement in Title I policy (6-0)
• Approved IHBAC - Child Find policy (6-0)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss the Town Farm marsh conditions and management plan, as well as various Greenbelt implementation and management projects. The committee will also review minutes from the previous meeting and hear citizen comments. No Planning Board items require review at this meeting.

• Town Farm marsh conditions/management plan
• Great Pond Boardwalk repairs
• Gull Crest boardwalk assessment
• Dyer Woods floating bridge/new permitting
• Parking restrictions status

Town Council

The Cape Elizabeth Town Council will hold public hearings regarding Accessory Dwelling Unit (ADU) and outdoor storage zoning amendments. The agenda also includes a grant request for the Casino Beach outfall replacement and the acceptance of a library bequest.

• Public hearing and vote on Accessory Dwelling Unit (ADU) zoning amendments
• Public hearing and vote on Outdoor Storage amendments for Town Center and Business A Districts
• Authorization to apply for a Maine Department of Transportation grant for Casino Beach outfall replacement
• Acceptance of a $53,872.07 bequest from the Estate of Barbara Orlowski for the Thomas Memorial Library
• Approval of $344,155.46 in General Fund departmental carry-forward balances from FY 2024 to FY 2025

The Cape Elizabeth Town Council approved amendments to the zoning ordinance for accessory dwelling units and outdoor storage, and scheduled a public hearing on parking restrictions for Dyer Pond Road. It also approved a school building project process that includes a bond referendum for health and safety upgrades, and carried forward $344,155.46 in departmental balances to FY 2025.

• Approved ADU zoning amendments (7-0)
• Approved outdoor storage zoning amendments (7-0)
• Scheduled public hearing on Dyer Pond Road parking restrictions for July 8, 2024 (7-0)
• Approved school building project process with bond referendum for health and safety upgrades (5-2)
• Approved $344,155.46 in FY2024 fund balances carried forward (7-0)
• Accepted $53,872.07 bequest to Thomas Memorial Library (6-0-1)
• Approved Inn by the Sea liquor license and amusement permit renewal (7-0)
• Authorized grant application for Casino Beach Outfall Replacement (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve draft minutes, hear public comment, and discuss the Maine Climate Corps opportunity, outreach and communications, and a Recycling Center update. The agenda is mostly routine business with no major decisions or financial items listed.

• Maine Climate Corps opportunity discussion
• Outreach, communications, and social media discussion
• Recycling Center update
• Approval of May 2, 2024 draft meeting minutes

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to review minutes from May 8, 2024, take public comment, and discuss parking issues generated by Cliff House Beach, which may lead to changes in the Traffic Ordinance. The meeting is scheduled for June 6, 2024, from 5:00 to 6:30 p.m. in the Jordan Conference Room at Town Hall. No formal votes are listed on the agenda.

• Discussion of Cliff House Beach generated parking issues
• Potential amendments to the Traffic Ordinance
• Public comment periods for agenda and non-agenda items
• Review of May 8, 2024 meeting minutes

Riverside Cemetery Committee

The Riverside Cemetery Committee will consider two requests to purchase cremation lots, one from David & Sally Magee and one from Kimberly Pierce for her father Philip E. Mullin, Sr. The committee will also begin discussing whether to change lot purchase prices, which have been $750 for a full-size lot and $400 for a cremation lot since September 1, 2012. The meeting includes routine items like public comments and approval of minutes.

• Lot purchase request from David & Sally Magee for a cremation lot
• Lot purchase request from Kimberly Pierce for a cremation lot for Philip E. Mullin, Sr.
• Discussion of lot purchase prices (current: $750 full size, $400 cremation)

The Riverside Cemetery Committee approved two cremation lot purchase requests and discussed potential price increases. Both lot requests were approved unanimously. The committee also reviewed an updated application form and began discussing raising lot prices, with further work planned for the next meeting.

• Approved cremation lot purchase for David & Sally Magee (3-0)
• Approved cremation lot purchase for Kimberly Pierce (3-0)
• Approved minutes of April 3, 2024 meeting (3-0)
• Adjourned at 11:34 a.m. (3-0)

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss an 18-unit condominium development proposed for 90-98 Ocean House Rd, and to review board logistics, committee work, and training. No public speaking is available at the workshop; written comments may be submitted to the Town Planner.

• 18-unit condominium project at 90-98 Ocean House Rd (U26-6-5) to be discussed by applicant Robert Barrett
• Planning Board logistics, related committee work, and training to be reviewed
• Public comment limited to written submissions to the Town Planner

Town Council

The Town Council will review a draft timeline and advertisement for the town manager search, presented by Don Gerrish of Eaton Peabody, with public comment. They will also receive presentations on two school building project options (B and E) from the School Building Advisory Committee, followed by an update from School Board Chair Elizabeth Scifres. No formal votes are expected at this workshop.

• Draft town manager search timeline and ad presented by Don Gerrish
• School Building Advisory Committee voted 5-4 to recommend Option B
• Presentations on Option B (Michael Hussey) and Option E (Corinne Bell)
• School Board Chair Elizabeth Scifres to report on next steps
• Public comment limited to 15 minutes per item, 3 minutes per person

School Board

The Buildings & Grounds Committee will receive updates on current projects and on CIPS (Capital Improvement Plan) planning for 2024-2025 and future years. The committee will also plan its update to the School Board at the regular meeting on June 11.

• Update on current projects
• CIPS planning for 2024-2025 and future years
• Plan for School Board update on 6/11

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve minutes, make committee assignments (including one member to the TMLF Board and at least four to a Strategic Planning Working Group), set its meeting schedule, and hear a director's update. The main discussion item is planning a community conversation for September, deciding what to know and who to reach. The agenda is largely procedural but includes this substantive planning discussion.

• Committee assignments: one member to TMLF Board, at least four to Strategic Planning Working Group
• Discussion of plans for Community Conversation in September
• Approval of minutes from March 21, 2024 meeting
• Meeting schedule review based on draft calendar
• Director's update

The Thomas Memorial Library Committee approved the April 24 meeting minutes with an amendment, and discussed plans for a September Community Conversation. Committee assignments were proposed for a Strategic Planning Working Group and the TML Foundation Board, with finalization scheduled for the June meeting. No public comments were made, and no formal votes were taken on substantive policy matters.

• Approved April 24 minutes with amendment adding 'passionately' to public comment description (unanimous)
• Proposed committee assignments: Strategic Planning Working Group (Blackstone, Reed, Liz, Patience), TML Foundation Board (Tim Hebda), quarterly updates (Griff, Sara) — to be finalized in June
• Discussed September Community Conversation format, including Saturday afternoon timing and food truck idea
• Identified target audiences for feedback: teens/tweens, digital-only patrons, program attendees, parents, non-users

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss plans for a book discussion regarding Monica Guzman's 'I Never Thought Of It That Way'. The committee will also discuss plans for a July workshop and receive an update on the Human Library.

• Vote to adopt April 10, 2024, meeting minutes
• Book discussion plans for 'I Never Thought Of It That Way' by Monica Guzman
• July workshop planning
• Human Library update

Town Council

The Cape Elizabeth Town Council is holding a public meeting to gather community input on the major issues and challenges facing the town over the next five years and the qualities, education, background, and experience the new Town Manager should possess. Facilitated by Don Gerrish of Eaton Peabody Consulting Group, the meeting will also include an overview of the selection process. Residents unable to attend can email their thoughts to the facilitator.

• Public input session on town manager search
• Discussion of major issues and challenges for Cape Elizabeth over next 5 years
• Qualities and experience desired in new Town Manager
• Facilitated by Don Gerrish of Eaton Peabody Consulting Group
• Live broadcast on CETV

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and potentially revise several school policies, including student records (JRA), parental involvement with Title I (KBF), and Child Find (IHBAC). They will also consider updates to a form (IJJ-E) and plan for the 2024-25 school year, including addressing new Title IX regulations. The committee aims to reach consensus on revisions before moving policies to the full School Board.

• JRA - Student Records and Information: updates to address SRO access to student information
• KBF - Parent Involvement with Title I: no substantive changes recommended
• IHBAC - Child Find: policy updated to include children ages 4-22 due to PreK program
• IJJ-E form: MSMA recommended updates to be considered
• New Title IX regulations to be addressed in SY2024-25 planning

Town Council

The Appointments Committee is interviewing applicants for the newly formed Ad Hoc Privacy Advisory Committee, which will have five members serving two-year terms. After interviews, the committee will decide whether to recommend candidates to the Town Council or readvertise the positions. The agenda also includes a review of applications from prior interviews.

• Interviews for Ad Hoc Privacy Advisory Committee applicants
• Committee will consist of five members with two-year terms
• Review of applications from May 15, 16, and 28 interviews
• Decision on recommendations to Town Council or readvertisement

Town Council

The Thomas Jordan Trust Grants Subcommittee will elect a chairman for 2024, review and act on a grant request, and discuss a staff recommendation to increase the $500 per household grant threshold that the town manager can authorize. The committee will also enter executive session to discuss the grant request. Public comment is limited to 15 minutes total, 3 minutes per person.

• Election of a chairman for 2024
• Review and action on a grant request from the Thomas Jordan Trust
• Discussion of increasing the $500.00 per household grant threshold
• Executive session under 1 M.R.S. §405 6 F. to discuss the grant request

School Board

The School Board will hold a workshop to discuss facility design options following a 5-4 and 4-5 split vote by the SBAC on May 11, 2024. The session includes presentations from community members regarding design options "B" and "E," a review of design "B" by Lisa Sawin, and a discussion of next steps in the design process.

• Presentations from community members regarding SBAC design option "B"
• Presentations from community members regarding SBAC design option "E"
• Review of SBAC recommended design "B" by Lisa Sawin from Harriman
• Discussion of next steps in the design process

Planning Board

The Planning Board will review a request from the Town of Cape Elizabeth for an extension of a site plan amendment. This amendment concerns a solar array to be located on the landfill cap at 21 Dennison Drive.

• Site plan amendment extension for solar array at 21 Dennison Drive
• Approval of April 16, 2024, meeting minutes

Town Council

The Appointments Committee is interviewing applicants for the newly formed Ad Hoc Privacy Advisory Committee, which will have five members serving two-year terms. After interviews, the committee will decide whether to recommend candidates to the Town Council or readvertise the positions.

• Interviews for Ad Hoc Privacy Advisory Committee applicants
• Committee will consist of five members with two-year terms
• Applicants include Greg Reid, Jon Stanley, Andrew Piantidosi, Aaron Scifres, Annie Christy, Michael Hussey, Curtis Kelly, Al Romano, and Pietrina Owen
• Curtis Kelly already serves on Fort Williams Park Committee; no prohibition from serving on ad hoc committee
• Pietrina Owen unavailable for interview until end of month

Energy Committee

The Energy Committee will receive an update regarding climate action. The committee will also discuss the possibility of a second solar field.

• Climate Action update
• Discussion regarding a second solar field

Town Council

The SBAC Communications Subcommittee is meeting to receive updated financial information from the Town Finance Director and discuss the committee's role going forward. The agenda includes public comment, but no specific decisions or proposals are listed.

• Updated financial information from Town Finance Director
• Discussion of committee's future role
• Public comment period

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss updates on the B2B project, a feasibility study for Powers Road, and communications from the Friends of Fort Williams. They will also review recent Town Council actions and plan a fee discussion for June. The meeting includes public comment periods for both agenda and non-agenda items.

• Powers Road feasibility update presented by Will Haskell of Gorrill Palmer
• B2B update from Bruce Forsley and Angela Best
• Friends of Fort Williams update from Andrea Southworth
• Town Council 5/13 meeting update including Tilson presentation and June training event
• Sub-committee playground update and schedule fee discussion for June

Town Council

The Appointments Committee is interviewing applicants for the newly formed Ad Hoc Privacy Advisory Committee, which will have five members serving two-year terms. After interviews, the committee will decide whether to recommend candidates to the Town Council or readvertise the positions. One applicant, Pietrina Owen, will be interviewed later due to availability.

• Interviews for Ad Hoc Privacy Advisory Committee on May 15 and 16
• Applicants include Greg Reid, Jon Stanley, Andrew Piantidosi, Aaron Scifres, Annie Christy, Michael Hussey, Curtis Kelly, Al Romano, and Pietrina Owen
• Curtis Kelly already serves on Fort Williams Park Committee; no prohibition noted

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss the Cross Hill encroachment process and various Greenbelt implementation and management projects, including trail work, parking restrictions, and budget status. They will also review the upcoming Planning Board meeting, which has no items requiring their review. The meeting includes citizen comments and approval of the April 9, 2024 minutes.

• Cross Hill Encroachment process discussion
• Greenbelt Link 2-19 volunteer request
• NEMBA event request
• Gnome houses project update
• Parking restrictions status and budget status

School Board

The Cape Elizabeth School Board will hold a regular business meeting on May 14, 2024, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving new personnel for 2024-2025, second-year probationary contracts, first continuing contracts, and several policy updates. They will also hear presentations on student achievements and an update on the school building advisory committee's final design option.

• Approve new personnel for 2024-2025: CEHS Mathematics teacher, Special Education Evaluator, Special Education Teacher, Multilingual Learners teacher (0.8 FTE, new), Kindergarten teacher
• Approve second-year probationary contracts for 23 staff members (list includes Emily Adour, Tracey Alexander, etc.)
• Approve first continuing contracts for 11 staff members (list includes Ellen Bailey, Jacqueline Bromage, etc.)
• Accept CEEF grants totaling $24,915: Art Advocacy Through Mural Making ($11,000) and CEMS Explore ($13,915)
• Approve job descriptions for Dean of Students, CEMS MTSS Coordinator, and Mindfulness Coordinator

Town Council

The Cape Elizabeth Town Council will vote to adopt the FY 2025 Municipal General Fund budget of $20,976,578 and the School Department budget of $35,446,986. The meeting also includes public hearings on floodplain management, pesticide use, and a non-binding referendum regarding affordable housing at Gull Crest.

• Approval of $20,976,578 Municipal General Fund Operating budget
• Approval of $35,446,986 School Department budget
• Public hearing on updating the Floodplain Management Ordinance
• Public hearing on Residential Pesticide Use Ordinance amendments
• Public hearing on a non-binding referendum for affordable housing at Gull Crest

Town Council

The School Building Advisory Committee is meeting to discuss and rank design options for a school building project. The committee will review design rankings, identify areas of consensus, and potentially make a recommendation for further design by the School Board and Town Council, with a goal of a November 2024 referendum.

• Design ranking of school building options
• Discussion of consensus and elimination of options
• Potential motion to recommend a concept and cost range
• Public comment periods at 6:05 p.m. and 9:35 p.m.

Town Council Ordinance Committee

The Ordinance Committee will meet to discuss amendments to traffic ordinances and parking restrictions on Dyer Pond Road. The meeting also includes a review of previous minutes and opportunities for public comment.

• Dyer Pond Road parking restrictions
• Traffic ordinance amendments

Fort Williams Park Committee

The Fort Williams Park Sub-Committee is meeting to discuss and develop the playground design at Fort Williams Park. The meeting is primarily a discussion session, with no votes or decisions listed on the agenda. Public comment is allowed on agenda items and other topics, with a three-minute limit per speaker.

• Discussion and development on Playground Design at Fort Williams Park

The Playground Sub-Committee met to discuss potential locations and features for a new playground at Fort Williams Park. No final decisions were made; the committee reviewed site conditions, discussed potential shelter and landscaping needs, and assigned tasks for further planning. The landscape architect was absent, so the committee walked the site with the Tree Warden to assess options.

• Discussed potential playground locations, including areas near pine trees and birches
• Discussed potential for shelter, picnic tables, and parking
• Assigned tasks: Tree Warden to coordinate test pits; Director to check if Site Plan/Planning Board approval is needed; Tree Warden to identify contacts for RFP development
• Next meeting scheduled for June 11, 2024

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a building envelope amendment for 4 Cole Field Rd and resource protection permits for Cape Elizabeth Land Trust trail projects. The board will also discuss meeting logistics and training.

• Building envelope amendment for 4 Cole Field Rd (U53-14C)
• CELT 2024 Trail Improvement Resource Protection Permit
• New boardwalk construction in Chapel Woods at 280 Ocean House Rd
• Adding fill to an existing culvert at Robinson Woods on Shore Road
• Planning Board logistics and training

Town Council

The School Building Advisory Committee is discussing and resolving outstanding items related to proposed school construction concepts, including cost adjustments and scope changes. The committee will review survey results, hear public comment, and prepare recommendations for the May 9 meeting.

• Reduction in size of proposed new middle school in Concept E
• Deletion of $3.5 million for elementary school renovation and additions from Concept E
• Deletion of $1.5 million for high school repairs from all three concepts, using CIP process instead
• Addition of $4 million for heating and cooling (heat pumps and backup heat) for middle school in Concept E
• Addition of $1.7 million for mini split heat pumps for classrooms in middle and elementary schools in Concept B

Town Council

The Cape Elizabeth Town Council is holding a public hearing on the Fiscal Year 2025 General Fund and Special Revenue Funds budgets, then will vote to schedule a final budget vote for May 13 and to adopt the Special Revenue Funds budget. The council will also consider appointing an interim tax collector and treasurer following the town manager's departure, and hiring a consultant to assist in recruiting a new town manager.

• Public hearing on FY2025 General Fund budget (proposed town expenditures $20,976,578, revenues $10,667,893; school expenses $35,446,986, revenues $4,109,749)
• Motion to schedule vote on FY2025 General Fund budget for May 13, 2024
• Motion to adopt FY2025 Special Revenue Funds budget with expenditures and revenues of $5,098,564
• Appointment of Michael K. McGovern as Tax Collector and Town Treasurer, and Kristie D. Bradbury as Deputy, effective May 9, 2024
• Agreement with Eaton Peabody Consulting Group for town manager recruitment at a fee of $8,000 plus expenses

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, hear public comment, and discuss outreach, communications, and social media. The agenda includes updates from committee members and a Recycling Center update, followed by other business and adjournment.

• Approval of March 7, 2024 draft meeting minutes
• Discussion on outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

The Recycling Committee unanimously approved the amended March 7, 2024 meeting minutes. They discussed supporting school recycling efforts, updated food waste signage, and considered a proposal to partner with Restore/Habitat for Humanity for a shed at the Recycling Center. No formal decisions were made on these topics.

• Approved amended March 7, 2024 meeting minutes (7-0)
• Discussed school recycling support, no formal action
• Discussed updated food waste signage, no formal action
• Discussed Restore/Habitat for Humanity shed proposal, no formal action

Town Council

The School Building Advisory Committee will meet to establish decision criteria for future school building plans. The meeting includes a presentation of recent community survey results regarding three school design concepts. No committee decisions are expected during this meeting.

• Discussion of top three criteria for making a school building decision
• Presentation of community survey results regarding 3 School Design Concepts
• Review of findings and takeaways by Committee members

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss and vote on a tax calculator, and to address outstanding questions about school building options, including costs for athletic fields, heating/cooling, and demolition. The committee will also receive a presentation on 21st Century Schools and educational programming.

• Vote on Tax Calculator
• Athletic fields cost to relocate and preliminary plan
• Heating/Cooling (Mini Splits and heat source new construction)
• Demolition cost for Middle School
• Square footage of 1994 additions

Town Council

The Town Council will enter an executive session to review proposals for assisting with the recruitment of a new town manager. No vote will be taken during this meeting. A vote on a recommendation is anticipated at the May 6 special meeting.

• Executive session to review town manager recruitment proposals

The Cape Elizabeth Town Council held a special meeting on April 29, 2024, and voted unanimously to enter executive session to review proposals for assisting in the recruitment of a new town manager. After the closed session, the council voted to return to public session and then adjourned. No substantive decisions were made in public session.

• Entered executive session to review town manager recruitment proposals (5-0)
• Exited executive session and reentered public session (6-0)
• Adjourned the special meeting (6-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to approve minutes from March 25, 2024, and discuss potential parking restrictions on Dyer Pond Road. Public comment periods are scheduled before and after the discussion. The meeting is procedural and includes no other substantive agenda items.

• Discussion of Dyer Pond Road parking restrictions
• Approval of March 25, 2024 meeting minutes
• Public comment periods (3 minutes per person, 15 minutes per item)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss carbon reduction targets for the town and an outreach plan. The agenda includes roll call, public comment, and approval of previous minutes. No decisions are listed; items are for discussion only.

• Discussion of carbon reduction targets for the town
• Outreach plan discussion
• Next meeting scheduled for May 16, 2024 at 7 PM in Jordan Conference Room

The committee discussed a municipal reduction framework and greenhouse gas inventory. Members reached a consensus to recommend 'Maine Won't Wait' targets as a minimum and agreed to draft a memo to the Town Council requesting a vote on targets.

• Approved meeting minutes (unanimous)
• Reached consensus to recommend 'Maine Won't Wait' targets as a minimum
• Agreed to draft and circulate a memo to the Town Council

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet to review a revised strategic planning proposal from Will, receive an update from Rachel's meeting with Will, and develop a scope of work to begin the process. The committee will also discuss the meeting schedule, receive a director's update, set goals for 2024, and discuss collaboration with the Board of TMLF. Public comment periods are scheduled at the start and end of the meeting.

• Review Will's revised strategic planning proposal
• Update from Rachel's meeting with Will
• Develop a Scope of Work for strategic planning
• Discuss possible meeting schedule
• Collaborating with the Board of TMLF

The Thomas Memorial Library Committee approved the minutes from March with a correction and discussed the strategic planning process, agreeing to hold a community conversation in mid-September followed by monthly working group meetings. The committee also decided on a five-year strategic plan and discussed involving staff, foundation members, and younger participants. No formal votes were taken on the strategic plan details, which remain under discussion.

• Approved March minutes with correction (unanimous)
• Agreed to hold community conversation in mid-September
• Agreed to five-year strategic plan timeframe
• Discussed forming strategic planning working group with staff and foundation members

Town Council

The SBAC Communications Subcommittee is meeting to review progress on the PRG survey and ongoing work from various groups. The subcommittee will also discuss facilitation plans for upcoming meetings on May 2 and May 9.

• Update on PRG survey return numbers
• Review of work by Harriman, Turntown, school district, and Finance Subcommittee
• Facilitation plan for SBAC meetings on 5/2 and 5/9
• Communication plan for upcoming months including website and press releases

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on three variance requests from property owners seeking to enlarge or alter their homes under specific zoning ordinance sections. The board will also approve minutes from its March 26, 2024 meeting. No other business is listed.

• Request by Steven & Mary Ballou at 2 Pheasant Hill Road to replace and enlarge a section of their house (Section 19-4-3.B.3 & B.4)
• Request by Matthew Ahlberg for Alissa & John Kanwit at 10 Lighthouse Point Road to replace and enlarge their house (Section 19-4-3.B.3 & B.4)
• Request by Colin Pears & Christina Day at 1 Roundabout Lane to relocate a basement bulkhead (Section 19-4-3.B.2)

The Cape Elizabeth Zoning Board of Appeals unanimously approved three requests to expand or modify nonconforming structures: a two-story addition at 2 Pheasant Hill Road, a deck expansion at 10 Lighthouse Point Road, and a bulkhead relocation at 1 Roundabout Lane. All votes were 7-0. The board also approved minutes from the previous meeting.

• Approved two-story addition at 2 Pheasant Hill Road (7-0)
• Approved deck expansion at 10 Lighthouse Point Road (7-0)
• Approved bulkhead relocation at 1 Roundabout Lane (7-0)
• Approved minutes of March 26, 2024 (7-0)

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and refine several school policies, including graduation requirements, student suspension rules, and public information procedures. The committee will also consider new policies on public communication and complaints about school personnel, and discuss updates to student records and parent involvement policies.

• IKF - Graduation Requirements: phased move to Latin Honors system, clarifying requirements through class of 2028
• JKD - Suspension of Students: update to reflect law prohibiting suspension of students below 6th grade
• New Policy KDA - Public Information Program: adopt policy for public communication and information
• KLD - Public Complaints about School Personnel: add due process and confidentiality language
• JRA - Student Records and Information: update policy and accompanying documents

Town Council

The Cape Elizabeth Town Council Finance Committee will review the FY 2023 audit results and wrap up discussions on the proposed FY 2025 municipal and school budgets. Following the workshop, a special Town Council meeting will set the budgets for a public hearing on May 6. No formal decisions are made during the workshop itself.

• Review of FY 2023 audit results presented by Jennifer Conners of Runyon Kersteen Ouellette
• Wrap-up of FY 2025 budget review, including municipal and school department budgets
• Special Town Council meeting to set FY 2025 budgets for public hearing on May 6
• Anticipated votes on special revenue funds on May 6 and general fund budgets on May 13
• Public comment limited to 15 minutes, 3 minutes per person

Town Council

The Cape Elizabeth Town Council will vote to schedule public hearings on the proposed FY2025 general fund and special revenue fund budgets. The general fund budget totals $56,423,564, with $41,645,922 to be raised from property taxes, resulting in an estimated tax rate of $10.96 per thousand. The special funds budget totals $5,098,564. The council will also enter executive session for personnel discussions.

• General fund budget: $56,423,564 expenditures, $41,645,922 from property taxes
• Estimated tax rate: $10.96 per thousand valuation
• Special revenue funds budget: $5,098,564
• Public hearings scheduled for May 6, 2024 at 7:00 p.m. at Town Hall
• Executive session for personnel discussions

The Town Council scheduled public hearings for May 6, 2024, to discuss the proposed FY 2025 general fund and special revenue funds budgets. The proposed general fund budget includes $56,423,564 in expenditures.

• Scheduled FY 2025 General Fund Budget public hearing for May 6, 2024 (6-0)
• Scheduled FY 2025 Special Revenue Funds Budgets public hearing for May 6, 2024 (6-0)
• Entered executive session for personnel discussions (6-0)

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to review revaluation data and tax impacts related to school bond debt service, discuss the additional cost of full heating and cooling systems for Concepts B, C, and E, and consider frameworks for estimating long-term costs of the Master Plan. They will also discuss enrollment projections and property tax relief programs. This is a working session with public comment.

• Review revaluation data and tax impacts for school bond debt service
• Discuss additional cost for full heating and cooling (heat pumps) for Concepts B, C, and E
• Discuss framework for estimating long-term costs of Master Plan implementation
• Status of enrollment projections – optional NESDEC spring report
• Review property tax relief programs

School Board

The Cape Elizabeth School Board is holding a workshop to discuss a potential pilot approach to high school administration for the 2024-2025 school year. The agenda includes public comment and this single discussion item, with no decisions listed.

• Public comment period
• Discussion of potential pilot approach to CEHS administration for 2024-2025

School Board

The Finance Committee will review the FY 2023 audit results and discuss pending items from the proposed FY 2025 municipal and school budgets. Following the workshop, a special Town Council meeting will set the budgets for public hearing on May 6.

• Review of FY 2023 audit results with Jennifer Conners of Runyon Kersteen Ouellette
• Wrap-up discussion of FY 2025 municipal and school budgets
• Special Town Council meeting to set FY 2025 budgets for public hearing on May 6
• Public comment limited to 15 minutes, 3 minutes per person

Accessibility & Inclusion Committee

The Accessibility & Inclusion Committee is meeting to discuss plans for a May workshop featuring special guests. This meeting is a planning session for future programming.

• Update on plans for May workshop with special guests

School Board

The Cape Elizabeth School Board will present its recommended FY 2025 budget to the Finance Committee for discussion and deliberation. The committee will also hear an update from the School Building Advisory Committee and discuss pending items for the next workshop. No formal votes are expected at this workshop.

• Presentation of School Board's Recommended FY 2025 School Department Budget
• School Building Advisory Committee update by Lisa Sawin, Harriman
• Discussion of pending items for April 23 Finance Committee workshop
• Upcoming budget meetings: April 23 wrap-up, May 6 public hearing, May 13 vote, June 11 citizen vote

Town Council

The Cape Elizabeth Finance Committee is holding a workshop to discuss the School Board's recommended FY 2025 School Department budget. The committee will also receive an update from the School Building Advisory Committee and consider pending items for the next day's workshop. No formal votes will be taken at this workshop.

• Presentation of School Board's recommended FY 2025 School Department budget
• School Building Advisory Committee update from Harriman
• Discussion of pending items for April 23 Finance Committee workshop
• Upcoming budget meetings: April 23 wrap-up, May 6 public hearing, May 13 vote, June 11 citizen vote

Fort Williams Park Committee

The committee will discuss potential changes to schedule fees for rentals, ceremonies, and commercial vehicles. Members will also begin discussions regarding a 5-year projects plan for Fort Williams Park.

• Schedule fee discussion for rentals, ceremonies, and commercial vehicles
• Discussion on 5-year projects plan for Fort Williams
• Little League request/update
• B2B add-on request
• Sub-committee playground update

The Fort Williams Park Committee approved a tentative proposal to allow B2B to show the Joan Benoit Samuelson documentary 'There is No Finish Line' on August 1 under the big tent, with a cap on attendees and alcohol limited via ticket purchase. The committee also approved installing a permanent backstop at the softball field on the Parade Ground and hosting a military regional training event on June 6. All votes were unanimous (6-0).

• Approved March 19, 2024 draft minutes (6-0)
• Approved tentative B2B documentary showing with alcohol limited via ticket purchase (6-0)
• Approved permanent backstop at softball field on Parade Ground (6-0)
• Approved hosting military regional training event on June 6, 9am-2pm (6-0)

Town Council

The Cape Elizabeth Town Council is holding a special meeting to begin discussions on the process for searching for a new town manager. The council may enter executive session to discuss the search, and no votes are anticipated after that session. Public comment is limited to 15 minutes per agenda item.

• Discussion of new town manager search process (Item #63-2024)
• Possible executive session under 1 M.R.S. § 405 (6)(A)
• Public comment period limited to 15 minutes, 3 minutes per speaker

Planning Board

The Planning Board will conduct public hearings regarding proposed changes to the Zoning Ordinance. These amendments involve Accessory Dwelling Units (ADUs) and regulations for outdoor storage in the Town Center and Business A Districts.

• Public hearing on ADU Amendments to Zoning Ordinance, Sec. 19-10-3
• Public hearing on Outdoor Storage Amendments for Town Center and Business A Districts

The Planning Board voted 5-0 to recommend Accessory Dwelling Unit amendments to the Town Council, which would clarify ADU definitions, allow conversion of existing accessory structures subject to the 800 sq. ft. size limit, and prohibit ADUs as short-term rentals. The Board voted 4-1 (Caton opposed) not to recommend Outdoor Storage Amendments for the Town Center and Business A Districts, with members citing concerns about 'spot zoning' for one business owner. Both items were public hearings with no public comment. The Board also approved prior meeting minutes and adjourned at about 7:30 p.m.

• Recommended ADU Amendments to Town Council (5-0)
• Did not recommend Outdoor Storage Amendments to Town Council (4-1, Caton opposed)
• Approved March 19, 2024 Planning Board minutes (4-0, 1 abstention)
• Approved April 2, 2024 Workshop minutes (4-0, 1 abstention)
• Adjourned meeting (5-0)

Town Council

This is a planning meeting for a business summit, part of a Town Council goal to support local businesses. Councilors Anderson, Gillis, and Jordan will discuss how to identify ordinance provisions and planning board processes that could be improved. Recommendations from this meeting will be forwarded to the Town Council for consideration. The public is invited to attend via Zoom.

• Planning discussion for a business summit with local business owners
• Review of ordinance provisions and planning board processes for potential improvements
• Recommendations to be forwarded to the Town Council
• Public comment period included

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will hold its regular meeting, including public comment, adoption of minutes, and sub-committee reports. Key discussion items include finalizing next steps for the Climate Action Plan and recommendations from the Cape Elizabeth School Department equity audit. The committee will also discuss homelessness efforts in Portland and consider a book for a town book group.

• Final discussion and next steps on Climate Action Plan
• Recommendations on next steps for CESD Equity Audit
• Discussion of participation in Family Fun Day on 6/8/24
• Input on Human Books for 2024 event
• Consideration of 'I Never Thought Of It That Way' by Monica Guzman for town book group

Town Council

The School Building Advisory Committee is meeting to review three design solutions currently under consideration. The meeting includes a presentation of these designs and a discussion regarding their potential tax implications.

• Presentation of three design solutions by Lisa Sawin of Harriman
• Discussion of tax implications of the design solutions by Town Manager Matt Sturgis
• Public forum for community comment

Community Services Committee

The Community Services Committee is holding a regular meeting with public comment, approval of draft minutes from February 14, 2024, and correspondence. The main agenda items are updates from the CECS Department and updates on Fort Williams and PHL.

• Public comment period
• Approval of draft minutes from February 14, 2024
• CECS Department Updates
• Ft Williams and PHL Update

School Board

The Cape Elizabeth School Board will consider adopting the 2024-2025 budget of $35,446,986 and related revenue components, along with approving several student travel requests and a grant. The board will also review policies on graduation requirements, student suspension, and public complaints. The meeting includes reports from the superintendent and business manager, and recognition of student achievements.

• Adopt 2024-2025 School Board Budget of $35,446,986
• Approve Cape Robotics Team trip to VEX Robotics World Championship in Dallas, TX (April 25-30, 2024)
• Accept CEEF grant of approximately $15,000 for The Telling Room residency for 4th grade classrooms
• Approve high school music students' trip to 2025 National Festivals of the States Concert Series in Washington, D.C. (April 17-21, 2025)
• First reading of policies: IKF Graduation Requirements, JKD Suspension of Students, KDA Public Information Program, KLD Public Complaints about School Personnel

The Cape Elizabeth School Board unanimously approved the 2024-2025 school budget of $35,446,986 and authorized the superintendent to submit the warrant article to the Town Clerk. The board also approved several student trips, including the Robotics World Championship and a high school music trip to Washington, D.C., and accepted a $15,000 grant for a writing residency. All votes were 5-0.

• Adopted 2024-2025 school budget of $35,446,986 (5-0)
• Approved warrant article for budget validation referendum (5-0)
• Approved Robotics team trip to VEX World Championship in Dallas, TX (5-0)
• Accepted $15,000 CEEF grant for The Telling Room residency (5-0)
• Approved high school music trip to 2025 National Festivals in Washington, D.C. (5-0)
• Approved policy JLCEA on managing students with food allergies (5-0)
• Approved minutes from March 12, 2024 meetings (5-0)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss the Cross Hill encroachment process and various greenbelt implementation and management projects, including the Gnome houses project, Nordic Loop at Gull Crest, parking restrictions, tree assessment, and budget status. The committee will also review the Planning Board's April 16, 2024 meeting, though no items require their review. The meeting includes citizen comments and approval of the March 12, 2024 minutes.

• Cross Hill encroachment process
• Gnome houses project on greenbelt
• Nordic Loop at Gull Crest
• MCC team visit to Winnick Woods scheduled for August 19, with prep on May 6 and June 13
• Greenbelt tree assessment and budget status

The Conservation Committee voted 7-0 to allow up to 45 student-built gnome houses (two classes) at two locations: the trail at Gull Crest and the trail around the copse of trees on the Town Farm. All houses must be removed by December 1st, and teacher Dave Croft is asked to report back in January 2025. The committee also approved the March 12, 2024 minutes 7-0 and discussed Cross Hill encroachments, Nordic Loop improvements, Dyer Pond Rd parking, and downed trees, with no other votes recorded.

• Approved March 12, 2024 minutes (7-0)
• Approved gnome house project at Gull Crest trail and Town Farm trail, up to 45 houses, removed by December 1st (7-0)
• Agreed to wait until May to schedule Cross Hill site visits; members Craig, Boyer, and Sullivan offered to attend
• Asked Dave Croft to return in January 2025 with a project report and to feature it in a gazette article

Town Council

The Cape Elizabeth Town Council will consider several items, including approving a memorandum of understanding with Scarborough for a $1.59 million grant to remove a portion of Sawyer Road in Spurwink Marsh, and a public hearing on proposed process submission amendments to zoning and subdivision ordinances. The council will also hear public comments on the FY 2025 budget and consider scheduling public hearings on pesticide and floodplain ordinance amendments.

• MOU with Scarborough for $1.59M MNRCP grant to remove Sawyer Road in Spurwink Marsh
• Public hearing on process submission amendments to zoning, subdivision, and Planning Board rules
• Public comment on FY 2025 budget
• Consider $10,000 donation to Project Graduation 2024
• Refer ADU amendments to Planning Board

The Town Council appointed Michael K. McGovern as Interim Town Manager and approved the warrant for a school budget validation referendum on June 11, 2024. The council also scheduled public hearings for pesticide and floodplain ordinances and a potential affordable housing referendum.

• Appointed Michael K. McGovern as Interim Town Manager (7-0)
• Approved School Budget Validation Referendum for June 11, 2024 (7-0)
• Scheduled public hearings for Pesticide and Floodplain ordinances for May 13, 2024 (7-0 each)
• Referred a non-binding referendum on Gull Crest affordable housing to public hearing (5-2)
• Approved Process Submission Amendments to Zoning and Subdivision ordinances (7-0)
• Approved renewal liquor license and amusement permit for Tostones Café (6-0)
• Denied a request for a hardship property tax abatement (7-0)
• Authorized $10,000 grant application for tree maintenance (6-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve the March 7 draft minutes, hear public comment, and discuss outreach, communications, and social media. The agenda also includes committee member updates, a Recycling Center update, and other business. This is a routine working meeting with no major decisions or proposals listed.

• Approval of March 7, 2024 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment on items not on the agenda and on agenda items

Riverside Cemetery Committee

The Riverside Cemetery Committee is meeting to elect a chair for 2024, approve minutes, and consider requests to purchase cremation and full-size burial lots. They will also revisit a conditional buyback request from the Humistons, whose plans have changed. The meeting is open to public comments.

• Election of Chair for 2024
• Lot purchase request: William H. & Lori A. Cannell – cremation lot
• Lot purchase request: Robert Tracy & Elizabeth Perry – two full-size lots
• Lot buyback request: Lee & Maureen Humiston – Section JJ Lot #100 (conditional approval pending, plans changed)
• Next meeting agenda to include review of lot purchase prices

The Riverside Cemetery Committee approved three lot purchase requests, including two cremation lots and two full-size lots, all for former residents with family ties to Cape Elizabeth. The committee also elected Frances Bagdasarian as chair for 2024 and approved the previous meeting's minutes. No public comments were made.

• Elected Frances Bagdasarian as chair for 2024 (3-0)
• Approved minutes of October 24, 2023 meeting (3-0)
• Approved cremation lot purchase for William H. & Lori A. Cannell (3-0)
• Approved two full-size lots for Robert Tracy & Elizabeth Perry (3-0)
• Approved two full-size lots for Lee & Maureen Humiston (3-0)

Town Council

The SBAC Finance Subcommittee will meet to review the forecasted tax impacts of three different options. The subcommittee will also discuss the fiscal evaluation of value models with Joseph Cuetara of Moors and Cabot.

• Review of forecast tax impacts for three options
• Discussion on fiscal evaluation of value models with Joseph Cuetara, Moors and Cabot

Fort Williams Park Committee

The Fort Williams Park Sub-Committee is meeting to discuss and develop the playground design at Fort Williams Park. The agenda includes only this discussion item, followed by adjournment. Public comment is allowed on agenda items before committee discussion.

• Discussion and development on Playground Design at Fort Williams Park

The Fort Williams Park Playground Sub-Committee met and discussed the top five features residents want in the new playground, including swings, climbing structures, natural elements, and a Fort Williams-themed feature. Members agreed on natural colors, shade, and seating, and planned a site visit with a landscape architect for May 7. No formal decisions were made; the meeting was primarily planning and discussion.

• Agreed to prioritize natural colors for playground equipment
• Agreed to include shade and picnic tables/benches in the design
• Scheduled site visit with landscape architect Regina Leonard for May 7, 2024

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss amendments to outdoor storage regulations in the Town Center District and ADU regulations in the Zoning Ordinance, both referred by the Town Council. They will also discuss a proposed 16-unit subdivision at 10 Deep Brook Rd and a property line adjustment for lots on Waterhouse Rd and Spurwink Ave. The meeting is a workshop, so no public speaking is available; written comments are encouraged.

• Outdoor storage amendments in Town Center District
• ADU regulations amendments in Zoning Ordinance
• Carr Woods Condominium: 16-unit and 1 single-family home lot subdivision at 10 Deep Brook Rd
• Waterhouse Court Subdivision amendment: property line adjustment for 30 Waterhouse Rd and 63 Spurwink Ave
• Planning Board logistics and training discussion

School Board

The Cape Elizabeth School Board is holding a budget workshop to discuss the FY 2025 budget, including reviewing a Q&A document, state funding, health insurance costs, fund balance, and strategies to increase the capital improvement plan (CIP) budget. The board will also discuss members' support of the budget at this time. This is a working session, not a final vote.

• Review of School Board Budget Q&A Document
• State funding review
• Update on health insurance 'ceiling' and budget implications
• Fund balance review
• Discussion of strategy to increase CIPs budget

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee is meeting to discuss updates on planning a May workshop with special guests and their presence at Family Fun Day. The agenda is brief and focuses on these two items.

• Update on May workshop with special guests
• Update on Family Fun Day presence for DEI Committee

Town Council

The Cape Elizabeth Town Council held a special meeting to begin discussions on hiring a new town manager. The council voted 4-2 to enter executive session for these discussions, then unanimously exited and adjourned. No substantive decisions were made during the public portion of the meeting.

• Entered executive session to discuss town manager search process (4-2)
• Exited executive session and returned to public session (6-0)
• Adjourned meeting (6-0)

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including graduation requirements, student suspension rules, and food allergy management. They will also consider developing a new policy on public information and reviewing policies on public complaints about school personnel, support staff evaluation, parent involvement with Title I, and student records. The committee aims to reach consensus on revisions before moving policies to the full School Board.

• IKF - Graduation Requirements: phased move to Latin Honors system for student recognitions
• JKD - Suspension of Students: update to reflect law prohibiting suspension of students below 6th grade except in specific circumstances
• JLCEA - Managing Students with Food Allergies: add language on parent communication
• New Policy KDA - Public Information Program: consider development due to changes in law and Policy BHC
• KLD - Public Complaints about School Personnel: review language and consider changing policy code to align with NSBA

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss deliverables and key metrics for an upcoming presentation. The committee will also review data modeling used to calculate long-term costs for three finalist options.

• Discussion of tax implications and presentation elements for April 4
• Review of modeling and data inputs for three finalist options

The subcommittee approved the minutes from the March 7 meeting. Members discussed data readiness, tax implications, and inflation modeling for three finalist school building options in preparation for an April 4 presentation.

• Approved minutes of 3/7/24 (Unanimous)

Town Council

The Cape Elizabeth SBAC Communications Subcommittee will meet to approve a draft survey by Portland Research Group, including questions, methods, and costs. They will also discuss an informational insert, a forum on April 4, and other communication efforts. This is a working meeting focused on outreach planning.

• Approval of Portland Research Group draft survey with questions, methods, web option, deliverables, timing, and costs
• Discussion on informational insert for survey, due by April 1
• Discussion on April 4 forum format and assignments
• Discussion on press releases, ads, and mini forum outreach

Town Council

The School Building Advisory Committee is meeting to refine cost estimates for three preferred school building options. The committee will also discuss upcoming communications, a proposed survey, and preparations for the April 4 community forum.

• Discussion of three preferred school building options
• Refinement of cost estimates and cost implications
• Proposed action on a survey
• Planning for the April 4 community forum

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will consider a request by Stefan Rurak, owner of 11 Spruce Lane (Map U36 Lot 49), for a Conditional Use Permit to operate an art studio as a Home Business under section 19-5-5 of the Zoning Ordinance. The board will also approve minutes from the January 23, 2024 meeting. No other business is listed.

• Conditional Use Permit request for home art studio at 11 Spruce Lane
• Approve minutes from January 23, 2024 meeting

The Board of Zoning Appeals approved a request to operate an art studio as a home business at 11 Spruce Lane. The approval allows for the construction of a separate accessory structure to house the business. The decision was based on the applicant meeting new home business regulations and conditional use standards.

• Approved Conditional Use Permit for art studio home business at 11 Spruce Lane (7-0)
• Approved Findings of Fact, Additional Findings of Fact, and Conditions for the 11 Spruce Lane permit (7-0)
• Approved January 23, 2024 meeting minutes (7-0)

Town Council

The Cape Elizabeth Appointments Committee will interview three applicants for vacancies on the Board of Assessment Review and the Diversity, Equity and Inclusion Committee, and discuss recommendations to fill unexpired terms. It will also plan advertising and interviews for the new Ad Hoc Privacy Advisory Committee, established March 11, 2024, with five two-year appointments.

• Interview Jim Walsh, 53 Wildwood Drive, for Board of Assessment Review (rescheduled from 2/28/2024)
• Interview Emily Reese, 145 Mitchell Road, for Diversity, Equity and Inclusion Committee
• Interview Nancy DellaMattera, 8 Blueberry Road, for Diversity, Equity and Inclusion Committee
• Discuss recommendations for unexpired vacancies on Board of Assessment Review and DEI Committee (terms expire 12/31/2026)
• Plan advertising and interview schedule for Ad Hoc Privacy Advisory Committee (5 members, 2-year terms)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss and potentially amend several local ordinances. Items on the agenda include Dyer Road parking restrictions, Accessory Dwelling Unit (ADU) amendments, and pesticide ordinance amendments. The committee will also review minutes from its March 6 meeting and hear public comment.

• Dyer Road parking restrictions
• ADU amendments
• Pesticide ordinance amendments
• Public comment periods
• Next meeting scheduled for April 22, 2024

The Ordinance Committee voted 2-0 to send the Pesticide Ordinance amendments to the Town Council, with a slight rewording in the purpose statement. It also voted 2-0 to move ADU amendments that include a prohibition on short-term rentals in ADUs. The Dyer Pond Road parking proposal was tabled pending a report on placing parking on the straightaway.

• Approved March 6, 2024 meeting minutes (2-0)
• Sent Pesticide Ordinance amendments to Town Council (2-0)
• Sent ADU amendments with STR prohibition to Town Council (2-0)
• Tabled Dyer Pond Road parking proposal pending straightaway report

Town Council

The Cape Elizabeth Town Council Finance Committee is holding a workshop to continue reviewing the proposed FY 2025 municipal budget, covering areas like facilities, public works, and debt service. They will also review recommended fee changes and follow up on items from a previous workshop. No formal votes are expected; the meeting is for discussion and public comment.

• Continued review of proposed FY 2025 Municipal Budget
• Review of fee schedule changes from department heads
• Public comment limited to 15 minutes, 3 minutes per person
• Upcoming budget meetings: April 8, April 22, May 6, May 13, June 11

Town Council

The Cape Elizabeth SBAC Communications Subcommittee will meet to approve minutes, discuss a survey update with Bruce Lockwood of Portland Research, and plan communications for upcoming forums and building tours. The agenda is mostly procedural and planning-focused, with no major decisions or financial items listed.

• Approval of 3/14/24 minutes
• Survey update and discussion with Bruce Lockwood of Portland Research
• Discussion regarding survey informational insert
• Communication for the 4/4 forum and 4/6 building tours

Energy Committee

The Energy Committee will discuss the status of the Maine Climate Resilience Partnership grant application and the carbon goal-setting process. The committee also plans for public outreach and checks the status of the school building project.

• Maine Climate Resilience Partnership (CRP) grant application status
• Carbon goal-setting process update
• Public outreach activity planning
• School building project status check

The Energy Committee approved its previous meeting minutes by unanimous agreement. The committee clarified that no vote was taken on a sustainability staff member, though consensus was reached to prioritize the position. Members discussed grant applications, emission reduction pathways presented by GPCOG, community engagement strategies, and planning a presentation to the town council. No substantive motions or votes were recorded beyond the minutes approval.

• Approved previous meeting minutes (unanimous)
• No vote taken on sustainability staff member; consensus to prioritize the position
• No vote on recommendations to town council

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to approve January minutes, discuss strategic planning with guest Will Plumley, receive a director's update, set 2024 goals, and coordinate with the Thomas Memorial Library Foundation board. Two public comment periods are scheduled.

• Strategic planning discussion with guest Will Plumley
• Approval of minutes from January 25, 2024 meeting
• Director's update
• Goals for 2024
• Collaboration with the Board of TMLF

The Thomas Memorial Library Committee met and discussed how to involve the community in the strategic planning process, including ideas like a conversation wall and virtual idea box. They tabled the 2024 goals discussion until the next meeting. The minutes from February were approved unanimously.

• Approved February 22 meeting minutes (unanimous)
• Tabled 2024 goals discussion until next meeting (unanimous)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to discuss several ongoing initiatives, including a panel discussion event, a book discussion, and an update on the ELO program at Cape Elizabeth High School. The committee will also continue its discussion of the Climate Action Plan and receive a presentation on the Cape Elizabeth School Department Equity Audit results. Additionally, the agenda includes a discussion on homelessness in Portland and efforts by Cape Elizabeth citizens.

• CESD Equity Audit results presentation and slides
• Climate Action Plan continuing discussion
• Homelessness in Portland and efforts of Cape citizens discussion
• May panel discussion event update
• ELO at CEHS update

Planning Board

The Cape Elizabeth Planning Board will consider an amendment to the site plan for 1230 Shore Rd, proposed by L.P. Murray & Sons, to add a new 40' x 60' equipment garage. A public hearing is scheduled for this item. The board will also approve minutes from the February 20, 2024 meeting and take public comment.

• Public hearing on site plan amendment for 1230 Shore Rd to add 40' x 60' equipment garage
• Approval of minutes from February 20, 2024 meeting
• Public comment period

The Cape Elizabeth Planning Board approved a site plan amendment for L.P. Murray & Sons to add a 40’ x 60’ garage at 1230 Shore Road. The approval was conditional on revising plans to address Town Engineer comments and clarifying erosion control details. No public comments were received during the meeting.

• Approved amended minutes from Feb 20 meeting (6-0)
• Approved site plan amendment for 1230 Shore Rd garage (6-0)
• Adjourned meeting (6-0)

Fort Williams Park Committee

The committee will receive updates from the Friends of Fort Williams and FWP representatives. Discussion topics include the playground, a 'Pay & Display' system, and the Rally for the Courts.

• Friends of Fort Williams update
• FWP playground update
• Pay & Display discussion
• Rally for the Courts update

The committee approved the start of year-round Pay & Display parking and accepted recommendations for the Rally for the Courts. The board also approved the installation of two Little League backstops.

• Approved year-round Pay & Display parking effective 4/1/24 (4-0)
• Approved February 15, 2024 draft meeting minutes (4-0)
• Approved 2-8’x8’x8’ Little League backstops (6-0)
• Accepted Rally for the Courts recommendations (4-0)

Town Council

The Cape Elizabeth Town Council Finance Committee is holding a workshop to review the proposed FY 2025 municipal budget, including revenues and department spending. This is a discussion session; no formal votes will be taken. Public comment is limited to 15 minutes total, with 3 minutes per person.

• Review of proposed FY 2025 municipal budget
• Municipal revenues and department budgets: General Government, Public Safety, Police, Fire, EMS, Library
• Public comment opportunity (15 min limit, 3 min per person)
• Upcoming budget schedule: public hearing May 6, council vote May 13, citizen vote June 11

Town Council

The Cape Elizabeth School Board's Communications Subcommittee is meeting to review a draft communications plan, an ad for the Cape Courier, and to discuss a public survey with Bruce Lockwood of Portland Research. The meeting includes approval of prior minutes and public comment.

• Review draft communications plan
• Review Cape Courier ad
• Discuss public survey with Bruce Lockwood of Portland Research

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to continue discussions on three preferred options for a school building project, presented by Lisa Sawin of Harriman Architects. The agenda also includes a communications update, a budget update, and public comment periods. This is a working session, not a final decision-making meeting.

• Continued discussion of three preferred options for school building
• Budget update
• Communications update by Michael Hussey
• Public comment periods

Town Council

The Finance Subcommittee of the School Building Advisory Committee is meeting to discuss budget updates, methodology for long-term cost-benefit analysis of three final options, and tax impact data, including swing space and modular leasing expenses. Public comment is included. The agenda is substantive, focusing on financial modeling for school building options.

• Owners project manager budget update by Penny Jordan and Chuck Adam
• Discussion of methodology for calculating long-term costs and benefits of three final options
• Request for analysis by Moors and Cabot
• Update on tax impact data for three finalist options, including swing space/modular leasing expenses

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss three items: attracting and retaining non-residential small businesses, forwarding proposed Accessory Dwelling Unit (ADU) zoning amendments to the Planning Board, and continuing discussion on next steps from the Ad Hoc Housing Diversity Study Committee report. No formal votes will be taken except procedural motions.

• Review of town policies and ordinances to attract and retain non-residential small businesses
• Proposed ADU zoning amendments to Chapter 19 Zoning Ordinance, forwarded to Planning Board for consideration
• Discussion of Ad Hoc Housing Diversity Study Committee final report and minority report on Gull Crest recommendations
• Public comment limited to 15 minutes per item, 3 minutes per person

School Board

The School Board will meet in executive session to discuss personnel items. This meeting is scheduled for March 12, 2024, at the Wm. H. Jordan Conference Room.

• Discussion of personnel items pursuant to 1 M.R.S.A. §405 (6)(A)

The School Board met in executive session to discuss personnel items. No substantive public decisions were recorded.

• Entered executive session to discuss personnel items (4-0)
• Adjourned meeting (4-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting on March 12, 2024, preceded by an executive session. The board will consider approving the 2024-2025 school year calendar, the CEHS Program of Studies, administrator contract renewals, sabbatical leave requests, and updates to the Head Custodian job description. They will also vote on rescinding policy JJH and adopting policy JKF and procedure JKF-R regarding disciplinary removal of students with disabilities, plus a first reading of a food allergy policy. Public comments and reports from administrators and committees are also scheduled.

• Approve 2024-2025 School Year Calendar
• Approve CEHS Program of Studies for 2024-2025
• Approve administrator contract renewals (7 administrators listed)
• Approve sabbatical leave requests for 2024-2025
• Rescind Policy JJH - Interrupted Study; adopt Policy JKF and Procedure JKF-R on disciplinary removal of students with disabilities

The Cape Elizabeth School Board unanimously approved the 2024-2025 school year calendar, the CEHS Program of Studies, and administrator contract renewals for the upcoming academic year. The board also approved sabbatical leave requests for two staff members, updated the Head Custodian job description, rescinded Policy JJH, and adopted new policies and procedures regarding disciplinary removal of students with disabilities. All votes were 6-0.

• Approved 2024-2025 School Year Calendar (6-0)
• Approved CEHS Program of Studies for 2024-2025 (6-0)
• Approved administrator contract renewals for 7 administrators (6-0)
• Approved administrator contract renewals for 2 administrators (6-0)
• Approved sabbatical leave for Melissa Bam and Joanna Payne (6-0)
• Approved updates to Head Custodian Job Description (6-0)
• Rescinded Policy JJH - Interrupted Study (6-0)
• Approved Policy JKF and Procedure JKF-R on Disciplinary Removal of Students with Disabilities (6-0)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss a license for Canterbury, the disposition of Town-owned land (U29-40, Stephenson St, referred by Town Council), and updates on greenbelt projects including trail work and erosion monitoring. The Planning Board agenda for March 19 has no items requiring review. The meeting includes public comment periods.

• Canterbury license discussion
• Disposition of Town-owned land U29-40, Stephenson St (referred by Town Council 2-12-2024)
• Greenbelt implementation: CELT monitoring reports, Winnick Woods erosion, Nordic Loop at Gull Crest, parking restrictions
• Planning Board review: no items requiring Conservation Committee review

The Conservation Committee recommended that the Town Council deny the sale of town-owned lot U29-40 to keep it as natural open space. The committee also recommended approval of a 10-year public trail license for the Canterbury on the Cape Association.

• Approved February 13, 2024 minutes (6-0)
• Recommended 10-year Canterbury license to Town Council for approval (6-0)
• Recommended Town Council not sell lot U29-40 and keep it natural (7-0)
• Approved closing Winnick Woods trailhead during construction (7-0)

Town Council

The Cape Elizabeth Town Council will review the Town Manager's proposed FY2025 municipal budget and refer it to the Finance Committee for review. The council will also consider several action items, including funding an intercom system at the library, reducing ADU building permit fees, reimbursing legal fees to the Lumbery, establishing an ad hoc privacy committee, and scheduling a public hearing for process submission amendments. A presentation on the Town Center intersection improvements will be given.

• Referral of FY2025 municipal budget to Finance Committee for review
• Approve up to $50,066.18 from Library Agency Fund for ADA-compliant intercom system at Thomas Memorial Library
• Amend fee schedule to reduce ADU building permit fee from $12.00 to $6.00 per $1,000 construction value for one year
• Consider reimbursing $11,000 in legal fees to the Lumbery (Michael Friedland)
• Schedule public hearing for April 8 on Process Submission Amendments to zoning and subdivision ordinances

The Cape Elizabeth Town Council approved a one-year reduction in building permit fees for accessory dwelling units (ADUs) from $12.00 to $6.00 per $1,000 of construction value, effective immediately until May 1, 2025. It also authorized up to $50,066.18 from the Library Agency Fund for an ADA-compliant intercom system at the Thomas Memorial Library. The council tabled a request for legal fee reimbursement to the Lumbery until June 10, 2024, and established an Ad Hoc Privacy Advisory Committee with a $20,000 budget. The FY 2025 municipal budget was referred to the Finance Committee for review.

• Approved $50,066.18 for library intercom system (7-0)
• Reduced ADU building permit fee to $6.00/$1,000 until 5/1/2025 (7-0)
• Tabled legal fee reimbursement to Lumbery until June 10 (4-3)
• Established Ad Hoc Privacy Advisory Committee with $20,000 budget (5-2)
• Scheduled public hearing for April 8 on process submission amendments (7-0)
• Referred FY 2025 municipal budget to Finance Committee (7-0)
• Approved minutes from February 12, 2024 (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to discuss the pay-as-you-throw program, set committee goals, and plan outreach. The agenda includes public comment periods and updates on the recycling center. This is a regular business meeting with no final decisions scheduled.

• Pay-as-you-throw discussion
• Committee goals setting
• Outreach, communications, and social media planning
• Recycling center update

The Cape Elizabeth Recycling Committee approved its amended January 4, 2024 minutes and unanimously approved its 2024 goals as amended, which include monitoring the Extended Producer Responsibility (EPR) program per a Town Council goal. The committee discussed pay-as-you-throw (PAYT) concepts, including food waste diversion and a possible fee or tag system at the recycling center, but took no action and noted any new program would need Town Council support. Members also reviewed outreach plans, food waste signage, and a proposed plastic film recycling program at the Library. No binding decisions on PAYT or new programs were made.

• Approved amended January 4, 2024 draft minutes (7-0)
• Approved 2024 committee goals as amended (unanimous)
• Voted unanimously to adjourn at 8:57 PM

Town Council

The SBAC Communications Subcommittee is meeting to discuss next steps for community outreach, including planning smaller forums for April and a community-wide survey. They will also review a Courier ad insert and approve previous meeting minutes.

• Approval of 2/29/24 minutes
• Courier ad insert discussion and next steps
• Community outreach planning for April forums
• Community-wide survey next steps discussion
• Public comment period

The Communications Subcommittee of the School Building Advisory Committee met to discuss public relations efforts, including a potential newspaper insert and a community survey on the three school building options. No formal decisions were made; the committee agreed to prioritize selecting a survey firm and drafting survey content for the full committee's review at the next meeting.

• Approved meeting minutes (unanimous)
• Agreed to consider a Courier insert with graphics on the three options and schedule
• Agreed to prioritize survey firm selection and content for full committee review
• Discussed potential schedule changes, including a workshop with School Board and Town Council

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including those on student suspension, food allergies, and graduation requirements. They will also consider developing a new policy on public information and discuss other policies in need of review. The meeting is a working session to prepare policy changes for full board approval.

• Review of Policy JKD on suspension of students, with changes required by new law prohibiting suspension of students below 6th grade except in specific circumstances
• Review of Policy JLCEA on managing students with food allergies, with recommended addition of language on parent communication
• Discussion of Policy IKF on graduation requirements to craft more inclusive student recognition language
• Consideration of new Policy KDA on public information program due to changes in law and Policy BHC
• Review of Policy JKF and JKF-R on disciplinary removal of students with disabilities, with minor legal citation change

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss the financial aspects of a potential school building project. They will review updated revaluation information and discuss crafting a model to estimate tax impacts, receive an update on the comprehensive capital plan, and discuss enrollment projections. The meeting is a working session to determine key next steps for the subcommittee.

• Review of revaluation updated information
• Discussion on crafting model for estimating tax impact
• Update on comprehensive capital plan
• Discussion on enrollment projections

Town Council

The School Building Advisory Committee is meeting to receive updates on the school building project, including a presentation on the further development of three preferred options. The agenda includes reports from the owner's representative, architect, communications, and finance, along with public comment periods.

• Presentation on further development of three preferred options by Lisa Sawin, Harriman Architects
• Owner's representative update from Chuck Adam, Turner Townsend HEERY
• Communications update by Michael Hussey
• Finance update
• Next meeting date changed to March 28, 2024

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss two ordinances: the Floodplain Ordinance and the Alternative Pesticide Ordinance. The agenda also includes approval of prior meeting minutes, public comment periods, and scheduling the next meeting. No votes are listed on the agenda; the items are listed for discussion.

• Discussion of Floodplain Ordinance
• Discussion of Alternative Pesticide Ordinance
• Approval of February 15, 2024 meeting minutes
• Pending: Dyer Road Parking Amendments

The Ordinance Committee approved sending the updated Floodplain Ordinance to the Town Council (2-0) and tabled the Pesticide Ordinance amendments to a later meeting after extensive public comment. The committee agreed to move exemption sections 8, 9, and 10 to the waiver section and to set a 10-day appeal period for direct abutters, but will review the revised draft before forwarding it to the council.

• Approved sending Floodplain Ordinance to Town Council (2-0)
• Tabled Pesticide Ordinance amendments for further review
• Agreed to move exemption sections 8, 9, and 10 to waiver section
• Agreed to set 10-day appeal period for direct abutters
• Approved February 15, 2024 minutes (2-0)
• Adjourned meeting (3-0)

Fort Williams Park Committee

The Fort Williams Park Sub-Committee is meeting to discuss and develop the playground design at Fort Williams Park. The agenda includes a call to order, a discussion on the playground design, and adjournment. Public participation rules allow for comments on agenda items.

• Discussion and development on Playground Design at Fort Williams Park

The committee discussed design preferences, including inclusive equipment and a welcoming entrance. Next steps include measuring the identified area and conducting test pits to determine depth.

• Planned measurement of the identified playground area
• Planned test pits by Public Works to determine area depth

School Board

The Cape Elizabeth School Board is meeting for a budget workshop to continue developing the FY2025 budget. They will finish presentations, review a Q&A document, examine all newly proposed positions, and discuss state funding. The board will also propose agenda items for the next workshop on March 19, 2024.

• Review all newly proposed positions for FY25 budget
• Discussion of ED279 state funding
• Public comment period
• Review School Board Budget Q&A document
• Propose agenda items for 3/19/24 Budget Workshop

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss amendments to outdoor storage regulations in the Town Center District, referred by the Town Council. The board will also cover meeting logistics, related committee work, and training. Public comment is by written submission only; no public speaking is available at this workshop.

• Outdoor storage amendments in the Town Center District referred by Town Council
• Discussion of meeting logistics, related committees, and training

Town Council

The Cape Elizabeth School Board's SBAC Communications Subcommittee is meeting to discuss public relations efforts, including the website, press releases, and email newsletter, and to plan survey outreach on the final three options. The agenda includes approval of prior minutes and public comment. This is a routine working meeting focused on communications and outreach planning.

• Approval of 2/15/24 meeting minutes
• Discussion of PR efforts: website, press releases, email newsletter
• Planning for survey outreach on final three options

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee is meeting to plan a May event at Thomas Memorial Library about DEI efforts across Maine, and to consider collaborating with the PCPA on a spring potluck and hosting a table at Family Fun Day. The agenda is focused on organizing these events.

• Create plan for May DEI panel at Thomas Memorial Library
• Consider collaboration with PCPA on spring potluck
• Consider table at Family Fun Day (Father's Day weekend)

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including graduation requirements, disciplinary removal of students with disabilities, and food allergy management. They will also consider developing a new policy on public information. The committee aims to reach consensus on revisions before moving policies to the full School Board for approval.

• Review of JJH - Interrupted Study, first reading held Feb 13, 2024
• Minor legal citation change to JKF - Disciplinary Removal of Students with Disabilities
• Discussion of IKF - Graduation Requirements to make recognition more inclusive
• Consideration of new policy KDA - Public Information Program
• Review of JLCEA - Managing Students with Food Allergies, last reviewed 2005

School Board

The Buildings & Grounds Committee is meeting to review ongoing project updates, begin planning for the 2024-25 Capital Improvement Plan (CIP), and discuss how potential solutions for the SBAC building intersect with current needs and future projects. The committee will also review the Head Custodian position.

• Ongoing project updates
• Initial CIPS planning for 24-25
• Discussion on SBAC building solutions and future CIPs
• Review of Head Custodian

Town Council

The Appointments Committee is interviewing candidates for two town openings. Lori Templeton and Jim Walsh are applying for the Board of Assessment Review, though Walsh cannot attend the scheduled interview. No applications were received for the Diversity, Equity, and Inclusion Committee, so the committee will decide how to fill that vacancy.

• Interview of Lori Templeton, 42 Resolution Place, for Board of Assessment Review (term to 12/31/2026)
• Jim Walsh, 53 Wildwood Drive, applying for Board of Assessment Review; unable to interview 2/28
• No applications for Diversity, Equity, Inclusion Committee; committee to determine next steps

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals heard an administrative appeal from Scott Perkins regarding a neighbor's accessory structure at 528 Spurwink Road, but denied it because the appeal was filed more than 30 days after the building permit was issued. The board also approved three separate requests to enlarge or reconstruct nonconforming structures at 10 Lighthouse Point Road, 17 Meadow Way, and 33 Pilot Point Road, all under Section 19-4-3 of the Zoning Ordinance.

• Denied appeal of Scott Perkins (530 Spurwink Rd) regarding accessory structure at 528 Spurwink Rd (Map U43 Lot 6) — vote 7-0, citing 30-day appeal limit
• Approved expansion at 10 Lighthouse Point Road (Map U15 Lot 48) to convert deck to interior space — vote 7-0
• Approved farmer's porch reconstruction at 17 Meadow Way (Map U21 Lot 157) — vote 7-0
• Approved second-story addition over garage at 33 Pilot Point Road (Map U12 Lot 67) — vote 7-0
• Elected Kevin Justh as Chair and Katherine Kerkam as Secretary/Vice Chair for 2024

School Board

The Cape Elizabeth School Board is meeting for a budget workshop to continue developing the FY 2025 budget. They will finish presentations, review a Q&A document, and examine all newly proposed positions for the upcoming fiscal year.

• Public comment on the FY2025 budget
• Review of newly proposed positions for FY25
• Discussion of budget goals approved on 1/9/24
• Planning agenda items for the 3/5/24 budget workshop

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee is meeting to discuss how to increase DEI representation at town meetings and to plan next steps for a student-led survey of residents about town culture. They will also consider how to ensure the survey is credible and unbiased, including whether to consult the Muskie School.

• Discuss DEI committee representation at town meetings
• Plan Extended Learning Opportunity with Cape Elizabeth High School for resident survey
• Discuss survey bias control and review board options
• Consider consulting Muskie School for survey design

Planning Board

The Cape Elizabeth Planning Board will consider two site plan amendments: one to add a 40' x 60' equipment garage at 1230 Shore Rd, and another to increase seating at the Good Table Restaurant from 75 to 100 seats at 527 Ocean House Rd. The board will also approve minutes from December 19, 2023, and elect officers. Public comment is limited to completeness during the initial review of each application.

• Site plan amendment for a new 40' x 60' equipment garage at 1230 Shore Rd (L.P. Murray & Sons)
• Site plan amendment to increase Good Table Restaurant seating from 75 to 100 seats at 527 Ocean House Rd (527 Ocean Holdings LLC)
• Public hearing on the Good Table seating amendment
• Approval of minutes from December 19, 2023
• Election of officers

The Cape Elizabeth Planning Board approved a site plan amendment for the Good Table at 527 Ocean House Rd to increase allowed seating from 75 to 100 seats by a 5-0 vote. The Board also voted 5-0 to deem complete and table a site plan amendment for a 40' by 60' garage addition at 1230 Shore Rd by L.P. Murray & Sons to the March 19, 2024 meeting for a public hearing. Additionally, Jonathan Sahrbeck was elected Chair and Andrew Gilbert was elected Vice Chair for 2024.

• Approved December 19, 2023 meeting minutes (5-0)
• Elected Jonathan Sahrbeck as Chair and Andrew Gilbert as Vice Chair for calendar year 2024 (5-0)
• Deemed complete the site plan amendment for a 40' x 60' garage at 1230 Shore Rd with a traffic study waiver (5-0)
• Tabled the 1230 Shore Rd site plan amendment to the March 19, 2024 meeting with a public hearing scheduled (5-0)
• Deemed complete the site plan amendment for the Good Table at 527 Ocean House Rd to expand seating from 75 to 100 seats with waivers (5-0)
• Approved the site plan amendment for the Good Table at 527 Ocean House Rd to expand seating from 75 to 100 seats (5-0)

Fort Williams Park Committee

The committee will review several requests and updates regarding park usage and maintenance. Discussions include updates on various Requests for Proposals (RFPs) and a discussion regarding emails and fees.

• Food Vendor RFP update
• Stairways RFP update
• Pond Project update
• Battery Blair update
• FWP Little League request

The committee approved a parking fee increase for 2025 and authorized new baseball backstops and memorial benches. It also approved a USS Eagle memorial ceremony and related masonry improvements.

• Approved increasing Pay & Display fees to $3.00/hour (2-hour minimum) and season passes to $25.00 effective 1/1/25 (5-0)
• Approved two 8’x8’x8’ backstops: one permanent at Officers Row and one portable on Parade Ground (6-0)
• Approved memorial benches at the stonewall and playground for $2,000 each (6-0)
• Approved USS Eagle wreath laying ceremony for 4/23/24 (6-0)
• Approved donated masonry and granite improvements to the USS Eagle monument (6-0)
• Approved January 18, 2024 meeting minutes (6-0)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss a strategic planning proposal from Will Plumley, review goals for 2023, and set the meeting schedule. The committee will also receive a foundation update and handle new business. Public comment periods are scheduled at the start and end of the meeting.

• Strategic planning proposal from Will Plumley
• Review of 2023 goals
• Approval of January 25, 2024 meeting minutes
• Thomas Memorial Library Foundation update
• Public comment periods (15 minutes each)

The Thomas Memorial Library Committee approved the January 25 meeting minutes with additions and voted to invite Will Plumley to a March meeting to discuss a strategic planning proposal. The committee also discussed 2024 goals, a TML Foundation update, and a potential Maine Speaker’s Bureau contract before adjourning.

• Approved January 25 meeting minutes with additions (unanimous)
• Invited Will Plumley to a March meeting to discuss strategic planning proposal (unanimous)
• Adjourned meeting at 8:16 p.m. (unanimous)

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss and narrow seven potential school building project options down to three. The agenda includes updates from the school board and town council, public feedback, and a discussion on the project timeline. This is a working session focused on the selection process, not a final decision.

• Recap of seven project options and discussion on selection to three options
• Public Communications update from Michael Hussey
• School Board update from Dr. Christopher Record
• Town Council update from Penny Jordan
• Discussion on schedule/timeline

Town Council

The SBAC Communications Subcommittee is meeting to discuss methods for gathering and sharing public feedback. The group will review project timelines, website updates, and the creation of surveys and press releases.

• Discussion on sharing public comment received since the 2/1 Forum
• Discussion on gathering public comment regarding updated 7 Option Flyers
• Review of project timeline and communication strategy implications
• Discussion on creating a survey for feedback on three options
• Review of website updates and potential improvements to Option Flyers

Energy Committee

The Cape Elizabeth Energy Committee is meeting to continue work on the Climate Action Plan, finalize a recommendation for a grant, and receive an update on a school project. The agenda includes routine items like roll call, public comment, and approval of minutes. No specific dollar amounts or project names are provided in the agenda.

• Climate Action Plan (CAP) – ongoing discussion
• Finalize recommendation to grant
• Update from Richard on school project

The Cape Elizabeth Energy Committee approved the previous meeting's minutes with unanimous agreement. Members discussed a climate action plan update from GPCOG, grant projects, and a school building project that may include a second solar field. No other formal votes or substantive decisions were recorded.

• Approved previous meeting minutes with unanimous agreement

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss a proposed Alternative Pesticide Ordinance, which is pending referral from the Town Council, and to consider amendments to the submission process. The committee will also review minutes from the previous meeting and schedule the next meeting. Public comment periods are included for both agenda and non-agenda topics.

• Discussion of Alternative Pesticide Ordinance (pending Town Council referral)
• Review of process submission amendments
• Approval of minutes from January 29, 2024 meeting
• Scheduling next meeting for March 4, 2024
• Pending item: Dyer Road Parking Amendments

The Ordinance Committee approved January 29 minutes and voted to recommend Process Submission Amendments to the Town Council. The committee also discussed the Alternative Pesticide Ordinance, agreeing to replace notification provisions with a waiver provision and to review a revised draft at their next meeting.

• Approved January 29, 2024 minutes (2-0)
• Recommended Process Submission Amendments to the Town Council (2-0)
• Agreed to replace notification provisions with a waiver provision and add the Public Works Director in the Alternative Pesticide Ordinance draft
• Agreed to review a revised Alternative Pesticide Ordinance draft at the March 6th meeting

Community Services Committee

The Community Services Committee is holding its regular monthly meeting. The agenda includes public comment, approval of January minutes, and updates on the Community Services Building, Fort Williams, and Portland Head Light. No votes on specific projects or contracts are listed.

• Public comment period
• Approval of draft minutes from January 10, 2024
• Welcome new members
• CECS updates
• Fort Williams and Portland Head Light update

The committee approved the minutes from the January 10, 2024 meeting. The remainder of the meeting consisted of staff updates regarding youth and adult programming, senior outreach, pool activities, and Fort Williams projects.

• Approved January 10, 2024 draft minutes (5-0)

School Board

The Cape Elizabeth School Board will hold a regular business meeting with several action items, including approving the CEHS Model UN trip, the 2024-2025 Program of Studies, an Accounting Clerk job description, the LAU Plan, and multiple policy changes. The board will also discuss the seven school building solutions presented by Harriman at the SBAC Public Forum, with feedback to guide SBAC members. Public comments and reports from principals and administrators are also on the agenda.

• Consideration to approve CEHS Model United Nations trip to Dartmouth College (April 5-7, 2024)
• Consideration to approve CEHS Program of Studies for 2024-2025
• Consideration to approve Accounting Clerk job description
• Consideration to approve Policy IHBEA - English Learners and rescind Policy JJIG - Evaluation of Coaches
• Discussion of seven school building solutions by Harriman from SBAC Public Forum

The School Board approved a Model United Nations trip to Dartmouth College and a new job description for the Accounting Clerk. Several policies regarding English Learners, foundation funds, and coach evaluations were also adopted or rescinded.

• Approved CEHS Model United Nations Trip to Dartmouth College (4-0)
• Approved Accounting Clerk job description (4-0)
• Approved School Department LAU Plan (4-0)
• Approved Policy IHBEA - English Learners (4-0)
• Rescinded Policy JJIG - Evaluation of Coaches (4-0)
• Approved Policy KCE - Receiving Education Foundation Funds (4-0)
• Approved January 9 and January 10 meeting minutes (4-0)
• Moved 2024-2025 Program of Studies to March meeting

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to review minutes, discuss greenbelt implementation and management projects, and note the FY2025 Town Council budget workshop scheduled for March 21st, which may include greenbelt funding. The committee will also review the Planning Board's February 20th agenda, which has no items requiring their review.

• FY2025 Town Council budget workshop scheduled for March 21, 6:00 p.m., may include greenbelt funding
• Greenbelt projects include CELT monitoring reports, Winnick Woods erosion, Nordic Loop at Gull Crest, and parking restrictions
• Planning Board February 20 meeting attached; no items require Conservation Committee review
• Next meeting scheduled for March 12, 2024, with potential items including easement monitoring and FY2025 budget

The Conservation Committee recommended approval (5-0) of a $4,100 L.P. Murray cost estimate to regrade the Winnick Woods parking lot and install water bars at the trail entrance. It approved a revised draft letter to Cross Hill property owners about open-space encroachments, to be signed by Chair Craig, and noted encroaching properties dropped from 40 to 31. By consensus, the committee agreed future Nordic Loop trail work must make Nordic skiing the primary use, and it approved the January 9, 2024 minutes 4-0. No public comment was offered.

• Recommended approval (5-0) of $4,100 L.P. Murray estimate to regrade Winnick Woods parking lot and install water bars
• Approved revised draft letter to Cross Hill property owners on open-space encroachments, subject to signature by Chair Craig
• Agreed by consensus that future Nordic Loop trail work must make Nordic skiing the primary use
• Approved January 9, 2024 meeting minutes (4-0)
• Noted FY 2025 budget review, including greenbelt trails account, likely before Town Council March 21 at 6:00 p.m.
• Noted encroaching Cross Hill properties declined from 40 to 31
• Noted Sawyer Street/Road removal project funded by $1.59 million MNRCP grant, presented at February 7 joint Cape Elizabeth/Scarborough workshop
• Will continue monitoring Ordinance Committee work on on-street parking restrictions on Dyer Pond Rd

Town Council

The Committee Communications Subcommittee is meeting to review and make recommendations on a draft flyer about town projects. The agenda includes a public comment period before adjournment. No decisions on specific projects are listed.

• Review and recommendations on draft flyer on projects
• Public comment period

Town Council

The Town Council will consider several ordinance referrals, including pesticide and floodplain management updates. The meeting also includes public hearings for conservation and liquor license requests, and discussions regarding municipal grants and park usage.

• Public hearing and potential amendment to the Conservation Ordinance
• New liquor license request for 527 Ocean LLC DBA The Good Table
• Renewal of liquor licenses and permits for the Purpoodock Club
• Authorization to apply for the State of Maine Housing Opportunity Municipal Grant
• Acceptance of a $5,000 Portland Water District grant for a water bottle filling station

The Council approved liquor licenses for the Purpoodock Club and The Good Table, accepted a $5,000 water bottle station grant, and initiated the sale of a vacant lot on Stephenson Street. It also authorized $40,000 to investigate landfill gas migration near a potential housing development.

• Approved liquor licenses and amusement permit for Purpoodock Club (6-0)
• Approved new liquor license for 527 Ocean LLC DBA The Good Table (6-0)
• Accepted $5,000 Portland Water District grant for water bottle filling station (6-0)
• Authorized $40,000 for landfill gas migration study at Gull Crest (4-2)
• Initiated process to sell vacant lot Map U29 Lot 40 on Stephenson Street (6-0)
• Approved amendments to Chapter 18 Conservation Ordinance regarding events (6-0)
• Authorized application for Housing Opportunity Municipal Grants (6-0)
• Transferred $221,292.52 in unspent CIP funds to other projects (6-0)

Town Council

The SBAC Communications Subcommittee will discuss methods for analyzing and sharing feedback from the February 1st public forum. The committee will also review the communications plan, including website updates, media outreach, and newsletters.

• Discussion on analyzing community feedback from the February 1st public forum
• Review of communications tasks including website updates and press releases
• Discussion regarding NESDEC enrollment forecasting

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to review bond proposals from Moors and Cabot for funding seven school building options presented by Harriman, analyze tax and budget impacts, and prepare a report for the full committee. They will also discuss enrollment projections and long-term costs. Public comment is scheduled.

• Review pro forma bonds from Moors and Cabot for seven options
• Analyze tax and budget impacts of each option
• Discussion on enrollment projections
• Discussion on projected long-term costs
• Public comment period

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to discuss updates from its finance and communications subcommittees, an enrollment forecast, and the decision process for selecting among seven project options at its next meeting on February 15. The agenda includes public comment periods and routine items like minutes approval.

• Discussion on decision process for 2/15 on the seven project options
• Enrollment forecast update
• Finance Subcommittee update
• Communications Subcommittee update on feedback from February 1 Community Forum

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss several items, including a debrief of the Inclusion Skate, review of goals and subcommittee assignments, and planning for a May event. They will also hear a presentation on the Cape Elizabeth School Department Equity Audit results and discuss the Climate Action Plan's implications for DEI, as well as homelessness in Portland and efforts by Cape citizens.

• Review CESD Equity Audit results (presentation and slides)
• Discuss Climate Action Plan implications for DEI
• Plan May event: decide focus and develop list of potential panelists
• Debrief Inclusion Skate event
• Update on New Hampshire Listens

Town Council

The Scarborough and Cape Elizabeth Town Councils are discussing the potential removal of a 1,400-foot section of Sawyer Street that crosses Spurwink Marsh. The project aims to address frequent flooding and sea level rise through wetland restoration. The towns are exploring the use of a $1.59 million grant to fund the restoration and road removal.

• $1.59M Maine Natural Resource Compensation Program grant awarded for restoration
• Proposed removal of 1,400-foot section of Sawyer Street
• Scarborough needs to allocate $185,000 for hammerhead turnarounds to match grant
• Cape Elizabeth has authorized $185,000 for construction on their side of the marsh

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss three items: creating a citizen surveillance technology review committee and regulating surveillance technology in public places, the notification process for a proposed alternative pesticide ordinance, and next steps on the Ad-Hoc Housing Diversity Study Committee's final report, including a minority report on Gull Crest. No formal votes will be taken at this workshop.

• Discussion of draft ordinance to regulate surveillance technology in public places
• Discussion of draft ordinance for privacy protections in digital identity wallets
• Discussion of proposed notification process in the Alternative Pesticide Ordinance
• Review of Ad-Hoc Housing Diversity Study Committee final report and minority report on Gull Crest recommendations

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including the removal of the coach evaluation policy (JJIG), updates to the English Learners policy and Lau Plan, and a minor citation change to the disciplinary removal of students with disabilities policy (JKF). They will also discuss policies on interrupted study, graduation requirements, and consider developing a new policy on public communication. The committee aims to reach consensus before moving policies to the full board for readings and approval.

• Recommend removal of Policy JJIG (Evaluation of Coaches) from policy manual
• Update Policy KCE to broaden scope to all education foundations, including CEEF
• Update Policy IHBEA (English Learners) and CESD Lau Plan to align with statutory language
• Minor change to legal citation in Policy JKF (Disciplinary Removal of Students with Disabilities)
• Consider development of policy on public communication and information (KDA)

Town Council

The SBAC Communications Subcommittee is meeting to review its communications plan and assigned tasks, including website updates, flyers, press releases, and the email newsletter. They will also discuss how to gather and analyze community feedback after the February 1 public forum. The agenda is routine and procedural, with no major decisions or financial items listed.

• Review of communications plan and assigned tasks
• Discussion on eliciting and analyzing community feedback after Feb 1 public forum
• Public comment period

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to review project progress and discuss seven preliminary design options for a school building project. Presentations will cover financial data, bonded debt, and valuation. Public comment will be heard.

• Presentation of 7 preliminary options by Harriman Architects
• Financial data, bonded debt, and valuation presentation by Town Manager Matthew Sturgis
• Project overview and progress summary by Turner Townsend/HEERY

Fort Williams Park Committee

The Fort Williams Park Sub-Committee will meet to discuss the charge of the sub-committee. The primary discussion item is the development of a playground design for Fort Williams Park.

• Discussion and development of playground design at Fort Williams Park

The sub-committee discussed design priorities and the budget process for a new playground. No formal votes or final decisions were made during the meeting.

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss amendments to outdoor storage regulations and parking regulations in the Traffic Ordinance. The agenda also includes approval of prior minutes, public comment periods, and scheduling the next meeting. A project submission amendment is listed as pending.

• Outdoor Storage Amendments
• Parking regulations in the Traffic Ordinance
• Project Submission amendments (pending)
• Approval of November 1, 2023 minutes

The Ordinance Committee voted 3-0 to send proposed Outdoor Storage Amendments to the Town Council, which would then need to refer them to the Planning Board. The amendments clarify outdoor storage and display rules and increase the maximum allowed outdoor storage, stemming from an enforcement action over a Planning Board-approved site plan. On parking, the committee heard public comment and police data on on-street parking issues, especially on Dyer Pond Rd, but took no formal action; it asked the Town Planner to prepare a draft amendment for a future meeting. The committee also approved its November 1, 2023 minutes 3-0 and set its next meeting for February 15 at 6 p.m.

• Approved November 1, 2023 minutes (3-0)
• Voted 3-0 to send Outdoor Storage Amendments to the Town Council
• Asked Town Planner to prepare a draft parking amendment for the next meeting (no vote recorded)
• Agreed to meet Thursday, February 15 at 6:00 p.m., with possible meetings March 4 and April 29
• Agreed to receive paper copies of ordinance amendments and agenda, with other materials digital only

Town Council

The Cape Elizabeth School Building Advisory Committee Finance Subcommittee is meeting to discuss historical valuation and tax rate trends, as well as the current debt and bond roll-off schedule. They will also update the Capital Improvement Plan (CIP) for municipal and school projects and analyze the bonding impact of different debt levels ahead of a February 1 community forum. The meeting includes public comment.

• Review of historical valuation and tax rate trends
• Update on current debt and bond roll-off schedule
• Update on Capital Improvement Plan (CIP) for Municipal and School
• Analysis of bonding impact of different levels of bonded debt
• Public comment period

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee–Culture is holding a site walk-through at Cape Arena to plan the Best Buddies Inclusion Skate event scheduled for February 3. The group will discuss table and activity locations and finalize plans for the event.

• Site walk-through at Cape Arena, 1 Gull Crest Drive
• Planning locations of tables and activities for Best Buddies Inclusion Skate on February 3

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to continue discussions on seven preliminary options for a school building project, presented by Lisa Sawin of Harriman Architects. The agenda includes routine items like roll call, minutes approval, and public comment periods.

• Continued discussion of 7 preliminary options
• Presentation by Lisa Sawin, Harriman Architects
• Public comment periods
• Approval of minutes from previous meeting

Town Council

The SBAC Communications Subcommittee is reviewing the status of the communications plan, including website updates and mailings. Members will discuss methods for gathering community feedback during the February 1st public forum and a potential town-wide survey.

• Review of website updates and postcard mailing status
• Discussion of media outreach and email newsletter
• Planning for February 1st public forum feedback
• Discussion of a possible town-wide survey with Portland Research Group

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to handle routine business including electing a chair, approving minutes, and discussing the director's quarterly reports. They will also consider a new social media policy, a proposed teen/parent event with OUT Maine, and forming a strategic planning working group.

• Election of committee chair
• Review of FOAA guidelines
• New proposed policy on social media
• Program proposal: partnership with OUT Maine for teen/parent event
• Strategic planning working group formation

The committee elected a new chair and approved minutes from previous meetings. Members discussed the frequency of director reports, a potential social media policy, and strategic planning. The committee expressed support for a proposed partnership event with OUT Maine.

• Elected Tim Blackstone as Committee Chair (unanimous)
• Approved June 15 meeting minutes (unanimous)
• Approved December 7, 2023 meeting minutes (unanimous)
• Approved next meeting date for February 15 (unanimous)

School Board

The Cape Elizabeth School Board is holding a budget workshop to continue reviewing preliminary FY25 budget presentations from the District Leadership Team. The workshop includes public comment and a reminder of the board's approved budget goals. No final decisions are expected at this workshop.

• Public comment period
• Reminder of FY25 budget goals approved 1/9/24
• District Leadership Team preliminary FY25 budget presentations continued

School Board

The Cape Elizabeth School Board is holding a budget workshop to discuss the FY 2025 budget. The agenda includes public comment, a reminder of the board's approved budget goals, and preliminary budget presentations from the District Leadership Team. No decisions are scheduled; this is a discussion and information-gathering session.

• Public comment period
• Review of FY25 budget goals approved on 1/9/24
• District Leadership Team preliminary FY25 budget presentations

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will elect officers and hear four property-related requests, including an administrative appeal by Scott Perkins regarding a neighbor's accessory structure. The board will also consider three requests to enlarge houses or decks under specific zoning ordinance sections. The meeting is open to the public with remote participation options.

• Administrative appeal by Scott Perkins (530 Spurwink Rd) regarding accessory structure at 528 Spurwink Rd (Map U43 Lot 6)
• Request to enlarge house at 10 Lighthouse Point Rd (Map U15 Lot 48) under Section 19-4-3.B.4
• Request to reconstruct front deck and enlarge to farmer porch at 17 Meadow Way (Map U21 Lot 157) under Sections 19-4-3.B.3 & B.4
• Request to add a story on garage at 33 Pilot Point Rd (Map U12 Lot 67) under Section 19-4-3.B.4
• Election of Chair and Secretary for 2024

The Board denied an administrative appeal regarding a neighbor's accessory structure due to the appeal being filed past the 30-day limit. The Board approved three separate requests to enlarge nonconforming homes. The Board also elected its 2024 Chair and Secretary.

• Elected Kevin Justh as Chair
• Elected Katherine Kerkam as Secretary / Vice Chair
• Denied administrative appeal by Scott Perkins regarding 528 Spurwink Road (7-0)
• Approved house enlargement at 10 Lighthouse Point Road (7-0)
• Approved front porch expansion at 17 Meadow Way (7-0)
• Approved second-story garage addition at 33 Pilot Point Road (7-0)
• Approved Findings of Fact for 10 Lighthouse Point Road, 17 Meadow Way, and 33 Pilot Point Road (7-0 each)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee–Culture is meeting to finalize plans for the Best Buddies Inclusion Skate. The agenda includes updates on publicity, volunteer roles, and supplies.

• Publicity update
• CELT Trail Walk discussion
• Volunteer roles and supplies planning

Fort Williams Park Committee

The Fort Williams Park Committee will hold its monthly meeting to discuss park operations, including an update on the Gorrill Palmer project, approval of prior minutes, FOAA training, and regular use requests for 2024. The committee will also begin discussions on the FY25 budget. Public comment periods are scheduled for items on and off the agenda.

• Gorrill Palmer update presented by Will Haskell and Bob Malley
• Approval of December 19, 2023 draft minutes
• FOAA training led by Kathy Raftice
• Fort Williams 2024 regular use requests
• Fort Williams FY25 budget discussion

The Fort Williams Park Committee approved all 2024 regular use requests, including the B2B race with a beer garden, and accepted the FY25 budget and projects as discussed. The committee also agreed to focus on the Shore Road entrance to Ship Cove as the Phase 1 project for the park's master plan. A subcommittee was formed to begin playground design work.

• Approved December 19, 2023 draft meeting minutes (7-0)
• Approved 2024 regular use requests, including B2B race with beer garden, Little League, graduation, Family Fun Day, and cancer walk (7-0)
• Accepted FY25 budget and projects as discussed (7-0)
• Agreed to focus on Shore Road entrance to Ship Cove as Phase 1 project
• Formed playground design subcommittee with DT leading and CK participating
• Expressed support for fundraising efforts for additional pickleball court amenities

Town Council

The School Building Advisory Committee is meeting to receive a bond and finance update and to discuss seven preliminary options for school facilities, presented by the architect. Public comment is scheduled. The meeting is a discussion, not a final decision.

• Bond and finance update by Joe Cuetara
• Presentation and discussion of 7 preliminary options by Lisa Sawin, Harriman Architects
• Public comment periods

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss the ongoing Climate Action Plan (CAP) and its presence on the town website. The agenda includes roll call, public comment, approval of minutes, and scheduling of the next meeting. No votes or decisions are listed on the agenda.

• Discussion of Climate Action Plan (CAP) – ongoing
• Town website update regarding CAP
• Next meeting scheduled for February 15, 2024, at 7 PM in Jordan Conference Room

The committee approved the previous meeting's minutes and discussed the potential for a dedicated sustainability coordinator or grant writer. Members reviewed climate action strategies, including solar power and LED lighting. No formal votes were taken on new policies or expenditures.

• Approved previous meeting minutes (unanimous)

Town Council

The SBAC Communications Subcommittee of the Cape Elizabeth Town Council is meeting to review its communications plan and assigned tasks, including website updates, postcard mailings, flyers, press releases, and an email newsletter. They will also discuss a possible town-wide survey with Portland Research Group to gather feedback on final design options within three weeks. The meeting includes public comment and approval of prior minutes.

• Review of communications plan tasks: website updates, postcard mailing, flyers/posters for public forum, press release, email newsletter
• Discussion of possible town-wide survey with Portland Research Group (PRG) to capture feedback on final three design options in under three weeks
• Bruck Lockwood of PRG to attend and discuss proposed survey approach

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to discuss financial matters related to school building projects. They will review historical valuation and tax rate trends, current debt and bond schedules, and updates on the Capital Improvement Plan for municipal and school facilities. The committee will also discuss a capital funding plan email and updates on work with a financial advisor and solar meetings.

• Review of historical valuation and tax rate trends
• Discussion of current debt and bond roll-off schedule
• Update on Capital Improvement Plan (CIP) for municipal and school
• Discussion of capital funding plan email from Brian Hromadka
• Update on solar meeting with Harriman

School Board

The committee is reviewing several existing policies and drafting new language for others. Key discussions include coach evaluations, education foundation relationships, and English learner requirements.

• Proposed removal of JJIG (Coach Evaluation) from the policy manual
• Drafting language to broaden KCE policy regarding education foundation funds
• Updates to the IHBEA Lau Plan for English Learners
• Review of JKF and JKF-R regarding disciplinary removal of students with disabilities
• Discussion of JJH and IKF regarding interrupted study and graduation requirements

Town Council

The Cape Elizabeth Town Council is holding a workshop to receive an update from Town Assessor Clinton Swett on the ongoing property revaluation, continue discussions on 2024 council goals, and conduct the annual review of the Remote Participation Policy. No formal votes are expected, as workshop meetings are for dialogue and guidance only.

• Update on property revaluation by Town Assessor Clinton Swett
• Continued discussion of draft Town Council goals for 2024
• Annual review of the Remote Participation Policy

Town Council

The Cape Elizabeth School Building Advisory Committee (SBAC) Communications Subcommittee is meeting to review its communications plan and assigned tasks, including website updates, postcard mailings, flyers, press releases, and newsletters. They will also discuss the public forum scheduled for February 1, 2024, where the public can review seven options before the SBAC votes on February 8 to select three options for the design process.

• Review of communications plan and assigned tasks (website, postcard, flyers, press release, newsletter)
• Public forum on February 1, 2024 to review seven options
• SBAC vote on February 8 to select three options for design process

Town Council

The Cape Elizabeth School Building Advisory Committee Finance Subcommittee is meeting to receive a solar presentation from Harriman and to take public comment. The agenda is otherwise procedural.

• Solar presentation with Harriman
• Public comment period

The School Building Advisory Committee Finance Subcommittee reviewed historical valuation and tax rate trends, current debt and bond roll off schedules, capital improvement plans, and updates regarding solar and heat pump options. The subcommittee also discussed capital funding plans and future deliverables, but recorded no final substantive votes or approvals.

• Approved minutes of the 1/4/2024 meeting without objection

Community Services Committee

The Committee will welcome new members and receive updates regarding CECS. The meeting also includes updates on Fort Williams and PHL.

• Welcome new members
• CECS updates
• Fort Williams and PHL update

The Community Services Committee approved the draft minutes from December 13, 2023, and agreed to meet every other month starting this year. Updates were provided on various programs, including youth, adult, seniors, pool, and Cape Care, but no other formal decisions were made.

• Approved draft minutes from December 13, 2023 (7-0)
• Agreed to meet every other month for the rest of the year

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to elect a chair, welcome new members, and discuss several items including the Best Buddies Skate update, goals, the Climate Action Plan's implications for DEI, the Cape Elizabeth School Department equity audit results, and homelessness efforts in Portland. The meeting includes two public comment periods.

• Election of Committee Chair
• Best Buddies Skate update
• Climate Action Plan – implications for DEI
• CESD Equity Audit results (presentation and slides)
• Homelessness in Portland/efforts of Cape citizens

School Board

The Cape Elizabeth School Board will meet in executive session to conduct annual training regarding its legal rights and duties. This session is scheduled to occur at 6:00 PM at CEHS Room 209, followed by a workshop at 7:15 PM.

• Executive session for annual legal rights and duties training

The School Board entered into an executive session for the purpose of annual training regarding its legal rights and duties. The session was followed by a workshop meeting.

• Approved entry into Executive Session for legal rights and duties training (7-0)

School Board

The Cape Elizabeth School Board is holding a workshop to discuss how to recognize culminating student academic performance at the high school. The discussion will cover current practices, including transcripts, credits, GPA, and ranks, as well as how other schools handle recognition. No decisions are expected; this is a discussion-only workshop.

• Discussion on recognizing CEHS culminating student academic performance
• Review of current practices: transcripts, credit & GPA, ranks
• Comparison with other schools' recognition methods
• Public comment on workshop agenda items

School Board

The Cape Elizabeth School Board will hold its regular business meeting on January 9, 2024, at 6:30 p.m. in Town Hall Council Chambers. The board will consider approving the 2024-2025 School Board Budget Goals, several school policies, and two student travel requests. It will also hear mid-year updates from the principals of Pond Cove, Cape Elizabeth Middle School, and Cape Elizabeth High School.

• Consideration to approve 2024-2025 School Board Budget Goals
• Consideration to approve 6th Grade Class Trip to Chewonki (Wiscasset, ME) April 30 - May 3, 2024
• Consideration to approve high school Speech & Debate team travel to NCFL Grand National Tournament (Chicago, IL) May 24-26, 2024
• Consideration to approve policies EEBB (Use of Private Vehicles), KI (Visitors to Schools), JJIBB (Sportsmanship)
• First reading of policies JJIG (Evaluation of Coaches, recommended for removal), KCE (Receiving Education Foundation Funds), IHBEA (English Learners)

The board established five primary goals for the FY2025 budget, including a requirement for clear and continual communication during the process. Members also approved three district policies and two student trips. Mid-year principal presentations were postponed to February.

• Approved FY 2025 Budget Goals including a communication requirement (7-0)
• Approved 6th Grade Class Trip to Chewonki (7-0)
• Approved high school Speech & Debate travel to Chicago (7-0)
• Approved Policy EEBB: Use of Private Vehicles for School Business and Student Transportation (7-0)
• Approved Policy KI: Visitors to Schools (7-0)
• Approved Policy JJIBB: Sportsmanship (7-0)
• Approved minutes from Dec 12 and Dec 19 meetings (7-0)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to elect officers, receive citizen comments, approve December minutes, and undergo FOAA training. They will discuss the budget and several greenbelt implementation and management projects, including CELT monitoring reports, the Town Farm Trail reroute, Winnick Woods erosion, and a greenbelt map update. The Planning Board will not meet in January, so no review is scheduled.

• Election of officers
• FOAA training
• Budget discussion
• Greenbelt projects: CELT monitoring, Town Farm Trail reroute, Winnick Woods erosion, map update/signage
• Greenbelt Gazette update

The Cape Elizabeth Conservation Committee elected Matt Craig as Chair and Corinne Ketcham as Vice-Chair, both by 7-0 votes. The committee approved a motion to request $40,000 in FY 2025 funding for tree work and other projects, and granted permission for trail maintenance and invasive species removal at Gull Crest. It also directed staff to seek a proposal for erosion work at Winnick Woods and agreed to send letters about encroachments on Cross Hill open space.

• Elected Matt Craig as Chair (7-0)
• Elected Corinne Ketcham as Vice-Chair (7-0)
• Approved motion to request $40,000 in FY 2025 funding (7-0)
• Granted permission for Gull Crest trail maintenance and invasive removal (7-0)
• Directed staff to contact CCSWCD for erosion proposal at Winnick Woods (7-0)
• Approved December 12, 2023 minutes (7-0)
• Agreed to send letters to property owners with encroachments on Cross Hill
• Approved 2024 meeting schedule provisionally

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on proposed amendments to Chapter 19 Zoning Ordinance regarding home businesses, which were tabled from December 11, 2023. The council will also consider several other items, including a fireworks permit for Fort Williams Park, a referral to the Ordinance Committee on surveillance technology, and a resolution to join the Community Resilience Partnership. Reports on the property tax assistance program and the Housing Diversity Study Committee will be acknowledged.

• Public hearing and vote on Chapter 19 Zoning Ordinance home business amendments
• Approval of Rotary SpringFest fireworks at Fort Williams Park on March 2, 2024
• Referral to Ordinance Committee on surveillance technology oversight and privacy
• Resolution to join Community Resilience Partnership for climate action grant eligibility
• Acknowledge receipt of 2024 Property Tax Assistance Program report

The Cape Elizabeth Town Council approved amendments to Chapter 19 Zoning Ordinance relating to home business, following a public hearing. The council also approved a resolution to join the Community Resilience Partnership, referred the Ad-Hoc Housing Diversity Study Committee Final Report to workshop, and approved consent calendar items including a fireworks permit and a public hearing date for conservation ordinance amendments.

• Approved home business zoning amendments (5-0)
• Approved resolution to join Community Resilience Partnership (5-0)
• Referred Ad-Hoc Housing Diversity Study Committee Final Report to workshop (5-0)
• Approved consent calendar items #33-2024 (fireworks permit) and #35-2024 (conservation ordinance hearing) (5-0)
• Referred surveillance technology governance goals to workshop (5-0)
• Took home business public hearing and item off table (5-0)
• Acknowledged receipt of property tax assistance program report (5-0)
• Entered executive session for Town Manager's annual evaluation (5-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Subcommittee–Culture is planning the Best Buddies Inclusion Skate event, discussing venue capacity and costs, proposed activities, and action items. The agenda covers event logistics such as RSVP forms, media invitations, volunteer roles, signage, and supplies.

• Cape arena capacity and ice time costs
• Proposed activities: CELT Trail walk, ice skating, hot chocolate bar, quiet warming tent
• Volunteer roles: sign-in table, welcomers, exit interview QR code sharers, rink monitors, hot chocolate tenders
• Signage: directional signs, welcome banner, hot chocolate bar visuals
• Supplies: noise-canceling headphones, music speaker/mic, hot chocolate mix, cups, 5-gallon dispenser

Recycling Committee

The Recycling Committee is meeting to approve minutes, set committee goals, and discuss outreach and communications. They will also receive updates on the Recycling Center and hear public comments. The agenda is largely procedural, with no major decisions or contracts listed.

• Approval of December 7, 2023 draft meeting minutes
• Discussion of committee goals
• Outreach, communications, and social media discussion
• Recycling Center update
• Public comment periods for items on and off the agenda

The Recycling Committee unanimously approved amended minutes from its December 7, 2023 meeting. Staff reported that an application for a water bottle filling station at Gull Crest Fields was successful and that grant award letters for the bottle donations program have been sent, though funds have not yet been disbursed. The committee began developing a revised list of 2024 goals and discussed potential outreach efforts, including new signage and a newspaper article.

• Amended December 7, 2023 minutes approved (6-0)
• Committee voted to adjourn (unanimous)
• 2024 goals list development started; draft due next meeting
• No substantive votes on new policies or contracts recorded

Town Council

The Committee Communications Subcommittee is reviewing a plan for website updates, mailings, and newsletters. The group is also planning a public forum for February 1, 2024, to review seven options before the SBAC votes on February 8th.

• Review of Communications Plan including website updates and postcard mailing
• Planning for February 1, 2024, public forum
• Review of seven options prior to SBAC voting on February 8th

Town Council

The Cape Elizabeth School Building Advisory Committee is meeting to receive updates on the master plan and to select preliminary options for the school building project. The committee will also hear updates from its communications and finance subcommittees. Public comment is scheduled twice during the meeting.

• Status update on master plan by Brian Hromadka of Turner Townsend HEERY
• Selection of preliminary options presented by Lisa Sawin of Harriman Architects
• Subcommittee updates from Communications and Finance subcommittees
• Public comment periods at beginning and end of meeting

Town Council

The School Building Advisory Committee Finance Subcommittee is meeting to review historical tax trends and current debt schedules. Members will also receive updates on the Capital Improvement Plan (CIP) for municipal and school facilities and solar energy options.

• Review of historical valuation and tax rate trends
• Review of current debt and bond roll-off schedule
• Update on the CIP for Municipal and School
• Update on solar options
• Update on work with financial advisor Joe Cuetara

Town Council

This is a joint workshop meeting of the Cape Elizabeth Town Council and School Board. The agenda includes updates from the School Building Advisory Committee, discussions on roles and responsibilities, goal setting, and an initial discussion of the town and school budget. No formal decisions will be made, as this is a workshop meeting for dialogue and guidance.

• School Building Advisory Committee update
• Discussion of roles and responsibilities between Town Council and School Board
• Discussion of goals
• Initial discussion of town and school budget indicators

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss two site plan amendments: expanding the Good Table Restaurant's seating from 75 to 100 at 527 Ocean House Rd, and constructing a 40' x 60' garage at 1230 Shore Rd. The agenda also includes FOAA training and board logistics. Public comment is via written submissions only; no public speaking at the workshop.

• Good Table site plan amendment to expand seating from 75 to 100 at 527 Ocean House Rd
• 1230 Shore Rd repair garage site plan amendment for a 40' x 60' garage
• FOAA training session
• Planning Board caucus to discuss Chair and Vice Chair nominees and meeting logistics

Town Council

The Committee Communications Subcommittee is meeting virtually. The agenda includes an executive session to discuss the CESO contract, which is the only substantive item. The rest is procedural.

• Executive session to discuss CESO contract
• Virtual meeting via Zoom