Cape Elizabeth public meetings in 2025

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss and potentially decide on action items related to the Climate Action Plan (CAP). The agenda includes roll call, public comment, and approval of previous minutes, with the main focus on CAP action items. The meeting is scheduled for December 18, 2025, at Town Hall.

• Review of Climate Action Plan (CAP) action items
• Public comment period
• Approval of minutes from previous meeting
• Next meeting scheduled for January 21, 2025, at Jordan Conference Room

School Board

The Cape Elizabeth School Board Policy Committee will discuss revisions to policies on automated defibrillators (EBCF), facilities development goals (FA), and student cell phone use (JICJ), with middle school principal Sarah Rubin presenting best practices. They will also hear from Facilities Director David Bagdasarian about new state-mandated temperature standards for school buildings. The committee will review a list of other policies for future updates, including staff conduct and drug-free workplace policies.

• Review of Policy EBCF on automated external defibrillators, last reviewed in 2013
• Discussion of Policy FA on facilities development goals, last reviewed in 2013
• Review of Policy JICJ on student cell phone use, last reviewed in 2021
• New state statute (20-A MRSA §1001, sub-§23) requires temperature standards policy
• Policy GCQC on resignation of school unit employees recommended for no changes

The Cape Elizabeth School Board Policy Committee met on December 17, 2025, and moved three policies forward to the School Board: EBCF (Automated External Defibrillators) for second reading, FA (Facilities Development Goals) for first reading, and GCQC (Resignation of School Unit Employees) for first reading. The committee continued discussion on the student cell phone policy (JICJ) and reviewed draft temperature standards guidelines, with further review scheduled for January 21, 2026. No final approvals were made; all actions are recommendations to the full School Board.

• Moved policy EBCF (AED use) to Jan 13, 2026 School Board for second reading and approval
• Moved policy FA (Facilities Development Goals) to Jan 13, 2026 School Board for first reading
• Moved policy GCQC (Resignation of School Unit Employees) to Jan 13, 2026 School Board for first reading
• Continued discussion of policy JICJ (student cell phone use) to Jan 21, 2026 meeting
• Scheduled review of draft temperature standards policy at Jan 21, 2026 meeting

School Board

The Cape Elizabeth School Board Negotiating Committee is holding an executive session to discuss labor contracts and future negotiations. The session is authorized under state law for discussing labor contract matters. The agenda contains no public action items beyond entering the session and considering adjournment.

• Executive session under 1 M.R.S.A. §405 (6)(D) to discuss labor contracts and future negotiations

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to approve November minutes, hear an ecology project update from Friends of Fort Williams, and discuss 2026 regular use requests and the budget. Public comment is invited for both on- and off-agenda items.

• 2026 Regular Use Requests discussion
• Budget Discussion
• Friends of Fort Williams Ecology Project Report
• Approval of November 20, 2025 minutes

School Board

The Public Outreach Committee of the Cape Elizabeth School Board is meeting to receive an update from Dr. Record and review current community engagement efforts, including communication around the middle school build, CIP work, the start of budget season, and celebrating success. They will also discuss vehicles for communications and agenda ideas for the next meeting.

• Update from Dr. Record
• Review of communication around middle school build
• Review of communication around CIP work
• Discussion of start of budget season
• Discussion of vehicles for communications

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting with a single substantive item: a discussion of the 2026 Council Goals. This is an opportunity for the council to review and discuss priorities for the coming year. The rest of the agenda is procedural, including public comment and meeting convening/adjournment.

• Discussion of 2026 Council Goals

Town Council Ordinance Committee

The Cape Elizabeth Town Council Ordinance Committee will meet to discuss parking in the Shore Road / Cliff House Beach area. The agenda also includes approval of the December 1, 2025 minutes and public comment periods. No other substantive items are listed.

• Discussion of Shore Road / Cliff House Beach Area Parking
• Approval of December 1, 2025 minutes
• Public comment periods

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet to discuss draft policies for the annual summer reading program and a potential partnership with Orange Bike Brewing. The committee will also hear updates on previous meeting minutes and recognize a departing member.

• Review of draft summer reading program policy
• Review of draft summer reading community spotlight policy
• Potential partnership with Orange Bike Brewing

The Thomas Memorial Library Committee unanimously approved a new initiative to highlight a Maine 501(c)(3) nonprofit during the annual Summer Reading Program, along with a selection policy. The committee also recommended an updated Food and Beverage Policy to the Town Council and approved the previous meeting's minutes with a minor correction.

• Approved minutes from Oct 23, 2025, with a correction (unanimous)
• Recommended updated Food and Beverage Policy to Town Council (unanimous)
• Approved Summer Reading Program Community Spotlight initiative (unanimous)
• Approved Community Spotlight Selection Policy (unanimous)

General

The Thomas Jordan Trust Grants Subcommittee is meeting to review and take action on a grant request from the Thomas Jordan Trust. The agenda includes a public comment period and a vote to enter executive session to discuss the request. Action on the request is anticipated.

• Review and action on a grant request from the Thomas Jordan Trust
• Public comment limited to 15 minutes, 3 minutes per person
• Vote to enter executive session under 1 M.R.S. §405 6 F

Traffic Safety Working Group

The Traffic Safety Working Group will discuss a resident's report of tractor-trailer trucks repeatedly turning down and getting stuck on Hannaford Cove Road while heading to the Hannaford Distribution Center. The group will also consider requests for school zone signs near the high school entrance and a comprehensive plan for town center crosswalks and future sidewalk expansion.

• Tractor-trailer trucks getting stuck on Hannaford Cove Road en route to Hannaford Distribution Center
• Request for school zone signs on either side of high school entrance
• Request for comprehensive plan for town center crosswalks and future sidewalk network expansion
• Review of August 6, 2025 meeting minutes

The Traffic Safety Working Group discussed ongoing issues with tractor trailer trucks getting stuck on Hannaford Cove Road while heading to the Hannaford Distribution Center. They agreed to explore signage options, direct police officers to document truck company names, and send a formal letter to Hannaford/Delhaize. They also discussed a school zone request for Rt. 77, with a plan to include costs in the budget, and considered crosswalk improvements in the town center.

• Directed police officers to take truck company names and write reports on incidents
• Agreed to explore signage options and contact DOT for guidance on truck restrictions
• Agreed to send a formal letter to Hannaford/Delhaize about truck routing issues
• Agreed to include school zone sign costs in the budget and contact DOT for plan advice
• Discussed crosswalk improvements, including potential grant funding and developer contributions

Accessibility & Inclusion Committee

The Accessibility & Inclusion Committee will meet to adopt minutes, discuss publicity with the Town Communications Director, plan a spring Town Council presentation, and review draft accessibility and inclusion checklists. The meeting includes public comment periods.

• Vote to adopt November 11, 2025 minutes
• Discussion with Susana Measelle Hubbs, Town Communications Director, on report/publicity
• Next steps for Town Council presentation/workshop in spring
• Updates to Universal Design checklist, including draft Accessibility & Inclusion Checklists

The Accessibility & Inclusion Committee approved the November minutes and discussed plans to publicize its feedback form through the Cape Courier, town website, library newsletter, and posters. They also developed next steps, including preparing a memo to the Town Council about the Universal Design best practices list and requesting to present the checklist at a March Town Council workshop. No formal decisions were made beyond approving the minutes.

• Approved November 12, 2025 meeting minutes (unanimous)
• Action: Christina to update article to align with Town's ADA audit
• Action: Nancy to draft flyer for posting
• Plan: Publicize feedback form via Cape Courier, town website, library newsletter, and posters
• Plan: Prepare memo to Town Council on Universal Design best practices at February meeting
• Plan: Request inclusion in Town Council's March workshop to present checklist

Town Council

The Cape Elizabeth Town Council is holding a workshop meeting with three discussion items: a presentation on new CivicPlus meeting agenda software, a presentation on the Freedom of Access Act (FOAA) and discussion of the Code of Ethics and Council Rules of Order, and a discussion of 2026 Council Goals. No formal votes or decisions are scheduled; the meeting is for discussion and information only.

• Presentation on CivicPlus Meeting Agenda Software by IT Director Jason Lund and Communications Director Susana Measelle Hubbs
• FOAA presentation by Mary Costigan and discussion of Code of Ethics and Council Rules of Order
• Discussion of 2026 Council Goals

Community Services Committee

The Community Services Committee is meeting to handle routine business: public comment, approval of draft minutes from October 8, 2025, and correspondence. The main agenda items are updates on the Cape Elizabeth Community Services (CECS) department and the status of Fort Williams and the Portland Head Light (PHL). No specific decisions or proposals are listed.

• Public comment period
• Approval of draft minutes from October 8, 2025
• CECS department updates
• Fort Williams and Portland Head Light (PHL) update

The Community Services Committee approved the draft minutes from October 8, 2025, with a unanimous vote. The meeting consisted primarily of staff updates on upcoming events, program registrations, and facility projects, with no substantive policy decisions made.

• Approved draft minutes from October 8, 2025 (5-0)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss open space input for 14 Strout Rd and review the Greenbelt Implementation/Management Project, including updates on Winnick Woods invasives, trail permitting, and a volunteer lumber purchase request. The committee will also consider minutes from the November 13 meeting and hear citizen comments. No Planning Board review is scheduled for December.

• 14 Strout Rd open space input
• Winnick Woods invasives update
• Trail permitting status
• Volunteer lumber purchase request
• Greenbelt Gazette update

The Conservation Committee approved a motion to recommend up to $1,000 for lumber to repair boardwalks, and accepted the November 13, 2025 minutes. They also discussed the 14 Strout Rd project, greenbelt management, and trail work, but took no other formal votes.

• Approved motion to recommend up to $1,000 for lumber purchase (5-0)
• Accepted November 13, 2025 minutes (5-0)

School Board

The Cape Elizabeth School Board will hold its regular business meeting on December 9, 2025, to elect a chair and vice-chair, appoint committee members, and consider several action items. Key decisions include adopting the 2025-2026 School Board Goals, approving a lease purchase agreement for Apple computers up to $172,798.50, and approving a boys' tennis team trip to Hilton Head Island. The board will also receive reports from the superintendent and business manager, including updates on the school building project and draft budget goals.

• Election of Board Chair (Cindy Voltz) and Vice-Chair (Caitlin Sweet)
• Adoption of 2025-2026 School Board Goals
• Lease purchase agreement up to $172,798.50 for Apple computers
• Approval of Boys' Tennis Team trip to Hilton Head Island, SC, April 19-25, 2026
• First reading of Policy EBCF - Use of Automated Defibrillators

The Cape Elizabeth School Board unanimously adopted its 2025-2026 goals after amendments, approved a lease purchase agreement for up to $172,798.50 for Apple computers, and approved a boys' tennis team trip to Hilton Head Island. The board also elected officers, appointed committee members, adopted the Public Outreach Committee's charge, and approved updates to the Operations Manager job description. All votes were 7-0.

• Adopted 2025-2026 School Board Goals with amendments (7-0)
• Approved lease purchase agreement up to $172,798.50 for Apple computers (7-0)
• Approved boys' tennis team trip to Hilton Head Island, SC, April 19-25, 2026 (7-0)
• Elected Cindy Voltz as Board Chair (7-0)
• Elected Caitlin Sweet as Vice-Chair (7-0)
• Appointed board members to committees (7-0)
• Adopted Public Outreach Committee's Charge (7-0)
• Approved Operations Manager job description updates (7-0)

Town Council

The Cape Elizabeth Town Council is holding its organizational meeting, including swearing in newly elected members and electing a chair. The agenda includes several public hearings on proposed ordinance amendments, along with decisions on contracts, tax abatements, and other administrative items.

• Public hearing: Chapter 13 parking amendments on Fenway Road
• Public hearing: miscellaneous zoning amendments
• Public hearing: Chapter 2 administrative code amendments
• Police union contract amendment adding retire-rehire program
• Property tax abatements for 368 and 340 Spurwink Ave

School Board

The Cape Elizabeth School Board is holding a workshop to plan for the organization of the 2026 School Board. The agenda includes a caucus to discuss the board's structure and goals, with a focus on strategic priorities such as health, global competency, multiple pathways to success, facilities, and environmental responsibility.

• Caucus to plan 2026 School Board organization
• Review of strategic plan goals: Health and Well-Being, Global Competency, Multiple Pathways, Facilities, Environmental Responsibility

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review bottle shed grant applications, discuss outreach and communications, and receive updates on the recycling center. The agenda also includes approval of the November 6, 2025 minutes and public comment periods. No votes on specific items are listed, and the meeting is largely procedural with a focus on grant review and updates.

• Review of Bottle Shed Grant Applications
• Approval of November 6, 2025 draft minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items not on the agenda

The Cape Elizabeth Recycling Committee approved awarding bottle shed grants to all 24 eligible applicants, splitting available funds equally and rounding to one thousand dollars. The motion carried 6-0 with one abstention. The committee also moved its meeting schedule to the first Wednesday of each month at 6:00 PM, starting in January. No other substantive decisions were made; remaining items were discussions or updates.

• Approved bottle shed grants to 24 eligible applicants, funds split equally and rounded to $1,000 (6-0, NT abstained)
• Moved meeting schedule to first Wednesday of month at 6:00 PM, effective January
• Approved November 6, 2025 meeting minutes (7-0)

School Building Committee

The Cape Elizabeth School Building Committee is meeting to review updated site and floor plans for a school project, discuss the timeline, and receive a fundraising update. The meeting is a working session with no votes scheduled.

• Review of updated site plan
• Review of updated floor plan
• Timeline review for project next steps
• Fundraising update

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee is meeting to discuss parking in the Shore Rd/Cliff House Beach area. The agenda includes public comment, approval of the October 25, 2025 minutes, and a discussion on the parking topic. No decisions are listed; the item is listed for discussion only.

• Discussion of Shore Rd/Cliff House Beach Area Parking
• Public comment periods (two on the agenda)
• Approval of minutes from October 25, 2025
• Next meeting schedule (pending)

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss climate action initiatives, town-wide engagement opportunities, and recruiting new members. The agenda is largely procedural, with no specific proposals or votes listed.

• Discussion of Climate Action
• Discussion of Cape-wide engagement opportunities
• Recruiting new members

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss updates on the Pond Pavilion, Goddard Mansion, and the playground RFP, as well as portable sauna requests and budget discussions. The agenda includes public comment periods and approval of the October minutes.

• Playground RFP update
• Pond Pavilion update
• Goddard Mansion update
• Portable sauna requests
• Budget discussion

The Fort Williams Park Committee voted unanimously to prohibit business ventures, such as a sauna vendor, from marketing their services in the park. The committee also approved the October 16, 2025 draft minutes and discussed updates on the Pond Pavilion, Goddard Mansion, playground RFP, and FY27 budget. No other formal decisions were made.

• Approved October 16, 2025 draft minutes (6-0)
• Denied sauna vendor requests; motion to not allow business ventures in park passed (6-0)

School Board

The Cape Elizabeth School Board’s Policy Committee will review two policies: one on student use of electronic devices and another on facilities development goals. The meeting is procedural with no public votes or contracts.

• Review of Policy JICJ on Student Use of Cell Phones and Other Electronic Devices
• Review of Policy FA/EBCF on Facilities Development Goals/Priority Objectives
• Review of Policy EBCF on Use of Automated Defibrillators

The Cape Elizabeth School Department Policy Committee met on November 19, 2025, and discussed three policies: EBCF (Use of Automated Defibrillators), FA (Facilities Development Goals), and JICJ (Student Use of Cell Phones). No formal votes were taken; the committee agreed to continue discussion of the facilities policy at its December meeting. The AED policy was reviewed with recommended language additions supported by all three school nurses, but no final action was recorded.

• Reviewed EBCF policy on automated defibrillators; no vote recorded
• Discussed FA facilities development policy; continued to December meeting
• Reviewed JICJ cell phone policy; no action taken
• Agreed to review temperature standards for school facilities in December

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on November 18, 2025, regarding a proposed 62-person childcare center at St. Bartholomew’s Church and a Resource Protection Permit for greenbelt trail boardwalks. The board will also review a site plan amendment for financial and technical capability for the Center Court project.

• Public hearing for a Site Plan Review and Conditional Use Permit for a 62-person day care facility at St. Bartholomew’s Church located at 8 Two Lights Rd
• Public hearing for a Resource Protection Permit to alter 3,098 sq. ft. of wetlands to install boardwalks on Dyer Woods, Cottage Brook, Canterbury, Town Center, and the Highlands properties
• Site Plan Amendment review for financial and technical capability for Center Court, a 35-unit building located at 300 Town Common Circle

The Cape Elizabeth Planning Board approved a Site Plan Review and Conditional Use Permit for a 62-person daycare at St. Bartholomew's Church, 8 Two Lights Rd, with conditions including sewer connection by Aug 1, 2026. The board also approved a Resource Protection Permit for boardwalk improvements across town open spaces and approved an ownership change and 90-day extension for the Center Court site plan.

• Approved St. Bartholomew's Church daycare site plan and conditional use permit (5-1)
• Approved Resource Protection Permit for boardwalk improvements on town trails (6-0)
• Approved Center Court site plan amendment to change owner to Tidemark LLC and extend approval to Feb 16, 2026 (5-0)
• Approved minutes of October 21, 2025 meeting (6-0)

School Board

The Cape Elizabeth School Board is holding a retreat with the Superintendent and Assistant Superintendent to discuss board norms, member orientation, and district goal setting for the year ahead. The agenda is primarily procedural and strategic, with no specific decisions or public hearings listed.

• Review of School Board norms
• School Board member orientation
• District goal setting for the year ahead

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss Greenbelt trail projects, including an update on Winnick Woods invasives, lumber retrieval, trail permitting, and Stonegate boardwalk repairs. They will also review the November 18 Planning Board agenda, which includes a Resource Protection Permit for Greenbelt Trail improvements. The meeting is largely procedural, with routine updates and a permit review.

• Review of November 18 Planning Board draft agenda with Resource Protection Permit for Greenbelt Trail improvements
• Update on Winnick Woods invasives removal
• Status of Stonegate boardwalk repairs
• Trail permitting status update
• Village Green event request and Eagle Scout candidate discussion

The Cape Elizabeth Conservation Committee approved up to $1,200 for supplies to build a boardwalk on Gull Crest trails, merging two permitted projects (1-18 and 1-19). The committee also approved the Cape Courier's tree lighting event, recommended a Resource Protection Permit for greenbelt trail improvements, and accepted the October minutes.

• Approved $1,200 for Gull Crest boardwalk supplies (5-1, Boyer opposed)
• Approved Cape Courier tree lighting event on Dec 12 (6-0)
• Recommended completeness of Resource Protection Permit application (6-0)
• Recommended issuance of Resource Protection Permit (6-0)
• Accepted October 14, 2025 minutes (6-0)

General

The Ad Hoc Privacy Advisory Committee will review final citizen questionnaire results and discuss disbanding the committee. The meeting includes public comment, approval of prior minutes, and adjournment.

• Review final results of citizen questionnaire
• Discuss disbanding the committee
• Approve minutes from October 9 and October 16, 2025 meetings

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss the evaluation of the Superintendent, as permitted by Maine law. The board will then adjourn to a regular business meeting. No other agenda items are listed.

• Executive session to discuss Superintendent evaluation (1 M.R.S.A. §405 (6)(A))
• Adjournment to regular business meeting

General

The Town Council is holding an organizational caucus for the 2026 councilors. They will discuss committee assignments to be voted on at the December 8, 2025 meeting, review the 2026 meetings calendar, and review the FY 2027 budget review schedule. No formal decisions will be made at this workshop-style caucus.

• Organizational caucus for 2026 council members
• Discussion of council committee assignments for December 8, 2025 vote
• Review of 2026 meetings calendar
• Review of FY 2027 budget review schedule

Accessibility & Inclusion Committee

The Accessibility and Inclusion Committee is meeting to vote on adopting minutes from its October 8 meeting, receive updates on the Universal Design checklist and communications, and handle new business. The agenda is largely procedural, with no major decisions or public hearings listed beyond routine updates and public comment periods.

• Vote to adopt minutes from October 8, 2025 meeting
• Universal Design checklist updates
• Communications updates
• New business
• Public comment periods (15-minute limit each)

The Accessibility & Inclusion Committee reviewed a draft Universal Design Meetings & Events Checklist and discussed adding a preamble, religious/cultural holiday awareness, and a note on legal requirements. Members approved the October minutes with a correction and set action items for drafting updates. No formal decisions were made beyond approving the minutes.

• Approved October 8, 2025 meeting minutes as amended (unanimous)
• Reviewed Universal Design Meetings & Events Checklist; no formal vote
• Discussed adding preamble, holiday awareness, and legal review to checklist; no vote
• Set action items for Sarah, Heather, Christina, and Rachel for next steps

School Board

The Cape Elizabeth School Board is holding a regular business meeting with presentations on special education and a school building project, along with a first reading of a policy on board member development. The board will also hear reports from the business manager and superintendent, and recognize the board chair.

• Special Education & 504 Overview by Assistant Superintendent Ryan Fairchild
• Superintendent's report on school building project and enrollment numbers
• First reading of Policy BIB - Board Member Development Opportunities (no vote)
• Recognition of School Board Chair Phil Saucier
• Reports from student representatives and district leadership

Town Council

The Cape Elizabeth Town Council will hold a public hearing on the General Assistance Ordinance and consider several agenda items, including approval of a body camera purchase/lease for the Police Department, a transfer of funds for Fort Williams Park Capital, library policy amendments, and ordinance committee recommendations. The council will also discuss the 2026 meeting calendar and review the October financial dashboard.

• Public Hearing: General Assistance Ordinance and Appendices
• Approval of Body Camera Purchase/Lease for Police Department
• Fort Williams Park Capital Fund - Transfer of funds
• Library Policy Amendments
• Discussion of 2026 Council Meeting Calendar

The Cape Elizabeth Town Council approved several items, including a purchase agreement for police body-worn cameras and replacement of the in-car camera system, a transfer of $38,000 in Fort Williams Park capital funds, library policy amendments, and scheduling of public hearings for December 8, 2025. The council also approved the October 15, 2025 meeting minutes. No public comment was made on the General Assistance Ordinance hearing.

• Approved police body camera purchase/lease (7-0)
• Approved transfer of $38,000 from bleacher restoration to miscellaneous projects (7-0)
• Approved library policy amendments (7-0)
• Acknowledged receipt of sign ordinance memo (7-0)
• Scheduled public hearing for miscellaneous ordinance amendments on Dec 8 (7-0)
• Scheduled public hearing for Chapter 2 purchasing amendments on Dec 8 (7-0)
• Approved minutes from Oct 15, 2025 meeting (6-0)

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to discuss its purpose and role going forward, receive an update from Dr. Record, and review current community engagement efforts, including how the community can engage with the School Board. The meeting is largely procedural and planning-focused, with no major decisions or financial items on the agenda.

• Discussion of the committee's purpose and role going forward
• Update from Dr. Record
• Review of current community engagement efforts
• Review of how the community can engage with the School Board
• Agenda ideas for the next meeting

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to review bottle shed grant applications, discuss outreach and communications, receive updates from members, and get a recycling center update. The agenda includes public comment periods for both items on and not on the agenda. This is a routine working meeting with no major policy decisions listed.

• Review of Bottle Shed Grant Applications
• Outreach, Communications, and Social Media discussion
• Recycling Center Update
• Approval of October 2, 2025 draft minutes

The Recycling Committee reviewed bottle shed applications but deferred formal action until all members are present. They also discussed outreach, volunteer efforts, and a potential merger with the energy committee, but no substantive decisions were made beyond approving the previous meeting minutes.

• Approved October 2, 2025 meeting minutes (4-0)
• Deferred bottle shed application vote until full committee present
• Discussed potential merger with energy committee (no action)

General

The Thomas Jordan Trust Grants Subcommittee is meeting to review and take action on a grant request from the Thomas Jordan Trust. The agenda includes a public comment period and a vote to enter executive session to discuss the request, with action anticipated afterward.

• Review and action on a grant request from the Thomas Jordan Trust
• Public comment limited to 15 minutes, 3 minutes per person
• Vote to enter executive session under 1 M.R.S. §405 6 F

School Building Committee

The Cape Elizabeth School Building Committee is meeting to review the charge of the committee, what was approved in the June 2025 referendum, progress made since then, the project timeline, and a fundraising update. The referendum approved up to $86,499,993 for a new middle school and repairs to Pond Cove Elementary, plus up to $1,725,000 for solar panels. The committee will discuss completed programming meetings and next steps, including finalizing layouts and updating cost estimates.

• Referendum approved up to $86,499,993 for new middle school and Pond Cove Elementary repairs/renovations
• Referendum approved up to $1,725,000 in gifts/grants for solar panels for new middle school
• Construction timeline: July 2026 – Aug 2029 (building complete Aug 2028; site complete Aug 2029)
• Next meeting scheduled for December 3rd
• Design development to be completed week of November 17th

General

The Cape Elizabeth Planning Board will hold a workshop to discuss technical and financial capacity for the Center Court project as Tidemark's Joe Geoghehan becomes the new owner. The board will also cover meeting logistics, committee work, legislative updates, and training. Public comment is via written submissions only.

• Center Court site plan amendments at 300 Town Common Circle
• Discussion of new owner's technical and financial capacity
• Planning Board logistics and related committee work
• Legislative update and training

School Board

The Cape Elizabeth School Board is holding a workshop to review the results of student, parent/guardian, and staff school experience surveys. The meeting includes a public comment period and a presentation of the survey findings. No votes or decisions are listed on the agenda.

• Public comment period
• Presentation and review of school experience survey results from students, parents/guardians, and staff

General

The Cape Elizabeth Zoning Board of Appeals will hear two administrative appeals regarding building permits issued by the code enforcement office. The board will also vote to approve minutes from its August 26, 2025 meeting. No old business or communications are listed.

• Appeal by William McGrath over building permit for hot tub and greenhouse at 2 Channel View Road (Map U38 Lot 4)
• Appeal by David Dancause and Rebecca Bryant over building permit for 8' x 10' shed at 3 Fernwood Road (Map U34 Lot 17-4)
• Approve minutes from August 26, 2025

Town Council Ordinance Committee

The Cape Elizabeth Town Council Ordinance Committee is meeting to discuss miscellaneous amendments and proposed changes to the Administrative Code Chapter 2 Purchasing Policy, which was referred by the Town Council. The agenda also includes public comment periods and approval of the September 22, 2025 minutes. A future meeting on Shore Road/Cliff House Beach parking is pending.

• Discussion of Administrative Code Chapter 2 Purchasing Policy Amendments
• Town Council referral on purchasing policy
• Miscellaneous amendments review
• Approval of September 22, 2025 meeting minutes
• Pending future discussion: Shore Road/Cliff House Beach parking

The Ordinance Committee voted 3-0 to forward a package of miscellaneous amendments to the Town Council, including changes to financial capability review and TDR provisions. It also voted 3-0 to send a new Purchasing Policy to the Town Council, which raises the department head approval threshold from $500 to $5,000. The committee accepted the September 22 minutes and scheduled its next meeting for December 1.

• Approved September 22, 2025 minutes (3-0)
• Approved sending miscellaneous amendments to Town Council (3-0)
• Approved sending Purchasing Policy and amendments to Town Council (3-0)

School Board

The Public Outreach Committee is discussing its purpose and role going forward, hearing an update from Dr. Record, and reviewing current community engagement efforts, including how residents can interact with the School Board. The committee is also planning agenda ideas for its next meeting. No votes or decisions are listed on this agenda.

• Discussion of the committee's purpose and role going forward
• Update from Dr. Record
• Review of current community engagement efforts
• Review of how the community can engage with the School Board
• Agenda ideas for the next meeting

General

The Thomas Jordan Trust Grants Subcommittee will review and take action on a grant request at this meeting. The committee may enter executive session to discuss the request before voting. Public comment is allowed for up to 15 minutes.

• Review and action on Thomas Jordan Trust grant request
• Possible executive session under 1 M.R.S. §405 6 F. to discuss grant request
• Public comment limited to 15 minutes (3 minutes per speaker)

General

The Cape Elizabeth Ordinance Committee is meeting to discuss miscellaneous amendments and proposed changes to Administrative Code Chapter 2, the town's purchasing policy. The agenda also includes public comment periods and approval of the September 22, 2025 minutes. A future meeting on Shore Rd/Cliff House Beach Area parking is listed as pending.

• Public comment periods
• Approval of September 22, 2025 minutes
• Miscellaneous amendments
• Administrative Code Chapter 2-Purchasing Policy Amendments
• Pending: Shore Rd/Cliff House Beach Area parking discussion

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss routine business, including approving minutes, receiving updates on the library foundation and director's report, and reviewing several policies. Key items include an updated Computer Use and Internet Policy, general use policy with teen area guidelines, and guidelines for donations and monetary gifts. The agenda is largely procedural with policy reviews and reports.

• Review of updated Computer Use and Internet Policy
• General Use Policy: Teen area guidelines and minor updates
• Guidelines for Donations and Monetary Gifts
• Director's Report for October 2025
• TMLF Update by Tim Hebda

The Thomas Memorial Library Committee unanimously approved recommending two updated policies to the Town Council: the Computer and Internet Use Policy and the General Use Policy. The committee also reviewed guidelines for donations and monetary gifts, discussed promoting the TML Foundation's fundraising, and decided to meet every other month starting December 11.

• Approved minutes from July 10, 2025 with Reed's suggested change (unanimous)
• Recommended adoption of updated Computer and Internet Use Policy to Town Council (unanimous)
• Recommended adoption of updated General Use Policy to Town Council (unanimous)
• Decided to meet every other month, next meeting December 11, 2025

Planning Board

The Cape Elizabeth Planning Board will consider a site plan review and conditional use permit for St. Bartholomew's Church to establish a 65-person daycare facility at 8 Two Lights Rd. The board will also approve minutes from the September 16, 2025 meeting and take public comment on non-agenda items.

• St. Bart's Childcare Center: Site Plan Review and Conditional Use Permit for 65-person daycare at 8 Two Lights Rd (U37-4)
• Approval of minutes from September 16, 2025 meeting

Fort Williams Park Committee

The Fort Williams Park Committee will hold a site walk and regular meeting to review park maintenance areas, off-leash walking zones, and recent projects. Updates will be provided on park signs, budget discussions, and ongoing initiatives by committee members and Friends of Fort Williams.

• Site walk to review Maintenance Area Parking, Off-Leash Walking Area, Battery Garesch, Cliff Walk, and Kitty Point Signs
• Approval of September 28, 2025 draft minutes
• Friend of Fort Williams update by Andrea Southworth
• FWP update by Kathy Raftice including Goddard Signs and budget meetings

The Fort Williams Park Committee approved the September 28, 2025 draft minutes and received updates on park projects. The Goddard Mansion stairway project was awarded to Tammaro Landscaping, with work to begin after tree removal. The committee discussed playground, parking, and food vendor issues, and will consider budget items for FY 2027 at the next meeting.

• Approved September 28, 2025 draft minutes (5-0)
• Awarded Goddard Mansion stairway project to Tammaro Landscaping
• Discussed removing old playground and identifying structured parking
• Noted parking revenue up but kiosk impact unclear
• Discussed limiting additional food vendors due to Master Plan survey
• Agreed handrail on Cliff Walk would be difficult and costly
• Will discuss cell tower topic if it returns to committee
• Committee to bring FY 2027 budget projects to November meeting

General

The Ad Hoc Privacy Advisory Committee is holding a special meeting to discuss the Security Assessment RFP process with Town Staff. The agenda includes a call to order, attendance, a public comment period, and the main discussion item before adjournment.

• Discussion of Security Assessment RFP process with Town Staff
• Public comment period limited to 15 minutes, with 3 minutes per speaker

School Board

The Cape Elizabeth School Board Policy Committee will meet to review and potentially revise several school policies, including the student cell phone and electronic device use policy (JICJ), which was last reviewed in 2021. The committee will also revisit policies on new board member orientation (BIA) and board member development (BIB), both last reviewed in 2013, after gathering information from other districts. The meeting is a working session with no public comment, and any policy changes will require full School Board approval.

• Review of JICJ Student Use of Cell Phones and Other Electronic Devices policy
• Review of BIA New Board Member Orientation policy (last reviewed 2013)
• Review of BIB Board Member Development Opportunities policy (last reviewed 2013)
• Discussion of EBCF Use of Automated Defibrillators policy
• Discussion of FA Facilities Development Goals and GA Personnel Goals

The Cape Elizabeth School Department Policy Committee met on October 15, 2025, and took action on two policies. It tabled Policy BIA (New Board Member Orientation) to gather feedback from the full board, and moved Policy BIB (Board Member Development Opportunities) to the November 12 School Board meeting for first reading. The committee also discussed Policy JICJ (Student Use of Cell Phones) and scheduled continued review for November 19, 2025.

• Tabled Policy BIA (New Board Member Orientation) for further discussion with full board
• Moved Policy BIB (Board Member Development Opportunities) to November 12, 2025 School Board first reading
• Scheduled Policy JICJ (Student Use of Cell Phones) for continued review on November 19, 2025

Town Council

The Cape Elizabeth Town Council will hold a public hearing and consider an order to discontinue a portion of Sawyer Road at the Spurwink Marsh, a step required for a grant-funded project. The council will also discuss related legal issues in executive session, vote on a liquor license renewal, and consider several ordinance amendments and referrals.

• Public hearing and discontinuance order for Sawyer Road at Spurwink Marsh (approx. 370 feet to Scarborough town line)
• Executive session on legal liabilities for Spurwink Marsh/Sawyer Road project
• Tacos Y Tequila liquor license renewal
• FEMA reimbursements and state paving funds
• FY 2025 carryforward amendment for salt shed

The Cape Elizabeth Town Council voted 2-5 against approving the Order of Discontinuance for a portion of Sawyer Road at the Spurwink Marsh, but scheduled a public hearing on the matter for November 10, 2025. The council also approved several routine items, including a liquor license renewal, a council appointment, and various ordinance referrals. An executive session on the Spurwink Marsh/Sawyer Road Project was approved 5-2.

• Approved September 8, 2025 meeting minutes (7-0)
• Adopted Domestic Violence Awareness Month proclamation (7-0)
• Entered executive session on Spurwink Marsh/Sawyer Road Project (5-2)
• Rejected discontinuance order for Sawyer Road at Spurwink Marsh (2-5)
• Approved Tacos Y Tequila liquor license renewal (7-0)
• Assigned Councilor Sahrbeck to School Building Committee (7-0)
• Set public hearing for General Assistance Ordinance update (7-0)
• Authorized FEMA and state funds for capital paving (7-0)

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to review a proposal for invasive species removal at Winnick Woods and to discuss ongoing greenbelt projects, including lumber retrieval, trail permitting, and Stonegate boardwalk repairs. The committee will also approve minutes from its September 23 meeting and hear citizen comments. No Planning Board items require review at this meeting.

• Winnick Woods invasives removal proposal review
• Greenbelt implementation/management projects status updates
• Stonegate boardwalk repairs status
• Trail permitting status
• Draft minutes for September 23, 2025

The Conservation Committee voted 5-0 to email a comment letter to the Town Council regarding the Sawyer Road/Spurwink Marsh Restoration project, after hearing from Scarborough Conservation Commission Chair Randy Hogan. The committee also reviewed bids for the Winnick Woods invasives removal project, recommending Tammaro Landscaping if the bid covers both trail and parking lot areas, pending confirmation. Minutes were approved as amended (5-0).

• Approved minutes as amended (5-0)
• Recommended Tammaro Landscaping for Winnick Woods invasives removal, contingent on bid covering both trail and parking lot areas
• Decided against deploying PVC pipe for fishing line at Great Pond
• Approved emailing comment letter to Town Council on Sawyer Road/Spurwink Marsh project (5-0)

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The only other item is consideration to adjourn.

• Executive session under 1 M.R.S.A. §405(6)(D) for negotiations with the Cape Elizabeth Education Association
• Negotiations cover Educational Technicians II and III unit

The Cape Elizabeth School Board held an executive session to discuss negotiations with the Cape Elizabeth Education Association Educational Technicians II and III unit. The board voted 7-0 to enter the session, which lasted from 6:18 PM to 6:38 PM. No other substantive decisions were made during this meeting.

• Voted 7-0 to enter executive session for negotiations with the Educational Technicians II and III unit

School Board

The Cape Elizabeth School Board will vote on a three-year collective bargaining agreement with the Cape Elizabeth Education Association for Educational Technicians II and III, covering July 1, 2025 to June 30, 2028. The board will also consider approving the chair, vice-chair, and slate of nominees for the School Building Committee, as well as several policies and MSBA resolutions. Reports will be given on curriculum projects, the school building project, and enrollment numbers.

• Collective bargaining agreement for Educational Technicians II and III, July 1, 2025 to June 30, 2028
• Approve Chris Boniakowski as Chair and Caitlin Sweet as Vice-Chair of School Building Committee
• Approve slate of 12 nominees to School Building Committee, including community and school representatives
• Consider supporting MSBA proposed resolutions for Delegate Assembly on October 18, 2025
• Approve policies EGAD (Copyright Compliance), EGAD-R, IJND (Websites/Webpages), and BEDG (Minutes)

The Cape Elizabeth School Board approved a collective bargaining agreement with the Cape Elizabeth Education Association for Educational Technicians II and III, covering July 1, 2025 to June 30, 2028. The board also approved nominations for the School Building Committee, including Chris Boniakowski as Chair and Caitlin Sweet as Vice-Chair, and a slate of community and school representatives. Several policies were approved, including copyright compliance and website policies. The board also supported MSBA resolutions, with one abstention.

• Approved collective bargaining agreement for Educational Technicians II and III (7-0)
• Approved Chris Boniakowski as Chair and Caitlin Sweet as Vice-Chair of School Building Committee (7-0)
• Approved slate of nominees to School Building Committee (7-0)
• Approved support for MSBA proposed resolutions (6-0, Sweet abstained)
• Approved Policy EGAD - Copyright Compliance (7-0)
• Approved Administrative Procedure EGAD-R - Copyright Compliance (7-0)
• Approved Policy IJND - CESD Websites/Webpages (7-0)
• Approved Policy BEDG - Minutes (7-0)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to approve prior minutes, hear public comments, and discuss ongoing work. The main items are a review of the citizen questionnaire and the status of a request for proposals (RFP). No decisions are listed on the agenda.

• Approve meeting minutes from September 11, 2025
• Public comment period (3 minutes per person, 15 minutes total)
• Review and discuss ongoing citizen questionnaire
• Discuss status of the RFP

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss several items, including an update on the school construction project, a proposed cell tower at 7 Littlejohn Road, and the discontinuance of Sawyer Road. The council will also hear a proposal for new police body-worn cameras and an assessor's presentation. The meeting will conclude with an executive session on union contracts and the town manager's performance review.

• School construction project update and School Building Committee discussion
• Cell tower overlay district and setback easements for 7 Littlejohn Road
• Sawyer Road discontinuance discussion ahead of October 15 public hearing
• Police Department proposal to replace in-car cameras and add body-worn cameras
• Assessor's presentation on property value assessment cycle

Community Services Committee

The Community Services Committee will meet to approve minutes from August 13, 2025, and receive updates on Cape Elizabeth Community Services (CECS) department activities and Fort Williams and Portland Head Light (PHL) matters. Public comment is limited to three minutes per person, with 15 minutes per agenda item.

• Approval of draft minutes from August 13, 2025
• CECS Department Updates
• Fort Williams and PHL Update

The Community Services Committee approved the draft minutes from August 13, 2025, by a 5-0 vote. The meeting was primarily informational, with staff reporting on fall program registrations, upcoming events, and facility updates. No other formal decisions were made.

• Approved draft minutes from August 13, 2025 (5-0)

Accessibility & Inclusion Committee

The Accessibility and Inclusion Committee will meet to adopt minutes from the September 10 meeting, receive updates on the Universal Design checklist and communications, and discuss new business. The agenda is largely procedural, with no specific action items or dollar amounts listed.

• Vote to adopt minutes from September 10, 2025 meeting
• Universal Design checklist updates
• Communications updates
• New business

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a Resource Protection Permit for remaining Greenbelt Trail improvements at seven locations (Dyer Woods, Cottage Brook, Canterbury, Town Center Trail, Gull Crest, Winnick Woods, Cross Hill, Highlands), the redevelopment of the Middle and Elementary Schools at 14 Scott Dyer Rd, and board logistics, committee work, and training. No public speaking is available at the workshop; written comments must be submitted to the Town Planner.

• Greenbelt Trail improvements Resource Protection Permit for 2020 Greenbelt Trail Assessment sites: Dyer Woods, Cottage Brook, Canterbury, Town Center Trail, Gull Crest, Winnick Woods, Cross Hill, Highlands (U34-20, U29-59A, U32-6, R5-10, R4-49, R5-32, U36-93)
• Cape Elizabeth Schools Project: redevelopment of Middle and Elementary Schools at 14 Scott Dyer Rd (U21-12)
• Planning Board logistics: meeting logistics, related committee work, and training
• Public comment: written comments only, submitted to the Town Planner; no public speaking at workshop

Recycling Committee

The Cape Elizabeth Recycling Committee will hold its October 2, 2025 meeting at 7:00 PM in the Public Works Department at 10 Cooper Drive. The agenda includes routine approval of the August 7, 2025 draft minutes, public comment periods, and a discussion of the Recycling Center update.

The Recycling Committee unanimously approved the September 4, 2025 meeting minutes. The committee discussed outreach efforts, including a food-waste article, a paint care program article, and updates to the bottle shed grant program. No formal decisions were made beyond the minutes approval.

• Approved September 4, 2025 meeting minutes (5-0)

School Board

The Cape Elizabeth School Department's Buildings & Grounds Committee will review recently completed and ongoing capital improvement, maintenance, and repair projects, and discuss a draft plan for 2025-2026. They will also receive an update on the status of SRRF grant applications.

• Review of completed and current CIP/Maintenance/Repair projects
• Draft CIP/Maintenance/Repair plan for 2025-2026
• Update on SRRF grant pursuit

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss and potentially act on a draft Request for Proposals (RFP) for invasive species removal at Winnick Woods, along with several greenbelt management projects. The agenda includes citizen comments, approval of previous minutes, and updates on trail work and other conservation initiatives.

• Winnick Woods Invasives Removal Draft RFP
• Winnick Woods volunteer invasives removal application
• Sawyer Rd overlook discussion
• Stonegate Trail rental equipment
• Wildlife release

Town Council

The Cape Elizabeth Town Council is holding a stakeholder meeting to provide information and receive public comment on the Spurwink Marsh Restoration/Sawyer Road Removal project. The meeting will cover the project's history, environmental context, and next steps, and will seek input on design options for an overlook at the end of Sawyer Road where it will dead end at the marsh.

• Spurwink Marsh Restoration/Sawyer Road Removal project update
• Public comment on overlook design at end of Sawyer Road
• Discussion of road discontinuance process and marsh restoration efforts
• Environmental overview by Jake Aman, Stewardship Manager, Wells National Estuarine Research Reserve
• Baseline monitoring and construction of turnarounds

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to consider amendments to the Sign Ordinance and the Traffic Ordinance. The agenda includes public comment periods and approval of the July 21, 2025 minutes. The committee will also schedule its next meeting, with miscellaneous amendments pending.

• Sign Ordinance Amendments
• Traffic Ordinance Amendments
• Minutes of July 21, 2025
• Next meeting schedule (miscellaneous amendments pending)

The Cape Elizabeth Ordinance Committee voted 3-0 to recommend no further action on a proposed Sign Ordinance amendment that would have allowed nonprofit advertising at the ice rink, deciding it was unnecessary. The committee also voted 3-0 to recommend an amendment limiting on-street parking on Fenway Rd to the in-bound side, with no parking on the south side, and directed staff to notify residents of the upcoming public hearing.

• Approved July 21, 2025 meeting minutes (3-0)
• Recommended no further action on Sign Ordinance amendment (3-0)
• Recommended Fenway Rd parking amendment, no parking on south side (3-0)
• Directed staff to notify Fenway Rd residents of public hearing

School Board

The Cape Elizabeth School Board is holding a workshop to review and discuss the new state cell phone statute (LD 1234), the current board policy JICJ, and existing student procedures, with input from the three school principals. Public comment will be taken. This is a discussion and review session, not a final decision-making meeting.

• Review of LD 1234, An Act Regarding Cellular Telephones in Public Schools
• Review of School Board policy JICJ - Student Use of Cell Phones and Other Electronic Devices
• Discussion of current school cell phone procedures with Principals Greenberg, Rubin, and Karnes
• Public comment period

Fort Williams Park Committee

The Fort Williams Park Committee is meeting to discuss park updates, including a Planning Board recap, next steps for the Pond Pavilion, and RFPs for a playground and stairway. The agenda also includes updates from Friends of Fort Williams, work coordination on tree removal, stonework, fencing, and signs, and a communication meeting about Goddard Mansion. Public comment is allowed on both agenda and non-agenda items.

• Playground RFP
• Stairway RFP
• Next steps for Pond Pavilion
• Goddard Mansion communication meeting
• Work coordination: tree removal, stonework, fencing, signs

School Board

The Cape Elizabeth School Board will hold a workshop to review and discuss a new state cell phone statute (LD 1234) alongside the current school cell phone policy and procedures. Principals Greenberg, Rubin, and Karnes will participate in the discussion.

• Review of new cell phone statute (LD 1234 An Act Regarding Cellular Telephones in Public Schools)
• Discussion of current School Board cell phone policy (JICJ - Student Use of Cell Phones and Other Electronic Devices)
• Review of current school cell phone student procedures with Principals Greenberg, Rubin, and Karnes

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss follow-up on climate action items, a solar update, an EV Day event, engagement with Cape Elizabeth School Department (CESD), and a possible committee rebrand. The agenda is mostly discussion items with no specific decisions or dollar amounts listed. Public comment is scheduled at the start and end of the meeting.

• Climate Action Follow Up
• Solar Update
• EV Day
• CESD Engagement
• Possible Committee Rebrand

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and recommend revisions to several school policies, including copyright compliance, district websites, and meeting minutes. The committee will also discuss new policies on board member orientation and development. These are policy discussions and recommendations, not final decisions, as they will be forwarded to the full School Board for readings and approval.

• EGAD Copyright Compliance: minor language addition recommended; first reading held Sept 9, 2025
• IJND CESD Web Sites/Web Pages: adoption of administrative procedures recommended
• BEDG Minutes: minor additions clarifying rules for meeting minutes vs. executive sessions
• BIA New Board Member Orientation: language on FOAA training and social media use
• BIB Board Member Development Opportunities: minor language changes

The Cape Elizabeth School Board Policy Committee met on September 17, 2025, and decided to move three policies—EGAD (Copyright Compliance), IJND (CESD Web Sites/Web Pages), and BEDG (Minutes)—to the October 14, 2025 School Board meeting for second reading and approval. The committee also decided to gather information from other districts before continuing review of two new policies, BIA (New Board Member Orientation) and BIB (Board Member Development Opportunities), at its October 15 meeting. No final approvals were made; all actions were procedural.

• Moved Policy EGAD (Copyright Compliance) to Oct 14 School Board agenda for second reading
• Moved Policy IJND (CESD Web Sites/Web Pages) to Oct 14 School Board agenda for second reading
• Moved Policy BEDG (Minutes) to Oct 14 School Board agenda for second reading
• Continued review of Policy BIA (New Board Member Orientation) to Oct 15 committee meeting
• Continued review of Policy BIB (Board Member Development Opportunities) to Oct 15 committee meeting

Riverside Cemetery Committee

The Riverside Cemetery Committee will hold a regular meeting to approve draft minutes from August 5, 2025, and consider an application from Paul B. Chace to purchase lots at Riverside Cemetery. Public comment is allowed on agenda and non-agenda items.

• Approval of draft minutes from August 5, 2025
• Consideration of application to purchase lots at Riverside by Paul B. Chace

Planning Board

The Cape Elizabeth Planning Board will decide or discuss several zoning and site-plan items, including a 35-unit apartment building on Town Common Circle, a master site plan for Fort Williams Park, and amendments to accessory-structure setback rules. The board will also hear public comments on these and other zoning ordinance changes.

• Center Court Site Plan: 35-unit apartment building on lots 3–4 of Town Common Circle (R2-4, 6)
• Fort Williams Park Master Site Plan: 10 projects on Shore Road (U48-1)
• 1226 Shore Road Site Plan Amendment: allow residential use on first floor of accessory structure
• Miscellaneous Amendments: uniform 10-foot setback for accessory structures ≤200 sq ft; remove Town Manager’s financial capability review option

The Cape Elizabeth Planning Board approved a site plan review and subdivision amendment for a 35-unit apartment building with a parking garage at 300 Town Common Circle, subject to conditions including addressing the Town Engineer's September 10 letter. The board also approved the Fort Williams Park Master Site Plan for 10 projects, recommended the 2021 Master Plan to the Town Council, approved a site plan amendment for residential use at 1226 Shore Rd, and recommended zoning amendments for accessory structure setbacks and financial capability review.

• Approved 35-unit apartment building at 300 Town Common Circle (5-0)
• Approved Fort Williams Park Master Site Plan for 10 projects (6-0)
• Recommended 2021 Fort Williams Master Plan to Town Council (6-0)
• Approved site plan amendment for residential use at 1226 Shore Rd (5-0)
• Recommended Miscellaneous Amendments Part 2 to Zoning and Subdivision Ordinances (6-0)
• Approved minutes of August 19, August 5, and September 2 meetings (5-0 each)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to approve minutes from July 9, 2025, hear public comments, and review updates on the citizen questionnaire and the RFP process. They will also discuss tasks B and D of the committee charge. The meeting is largely procedural and informational, with no final decisions listed on the agenda.

• Approve meeting minutes from July 9, 2025
• Public comment period (3 minutes per speaker, 15 minutes total)
• Update on Citizen Questionnaire progress
• Update on RFP process
• Discussion of tasks B and D of committee charge

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to vote on adopting minutes from the August 13 meeting, discuss a Universal Design checklist, and review communications. The agenda is largely procedural, with no major decisions or financial items listed.

• Vote to adopt minutes from August 13, 2025 meeting
• Universal Design checklist discussion
• Communications discussion
• Public comment periods (15-minute limit each)

School Board

The Cape Elizabeth School Board will hold a regular business meeting with reports from principals, facilities, and the superintendent, and will vote on several items including adjusting the School Building Committee's charge, approving student trips, and first readings of policies. The meeting includes public comment and committee updates.

• Adjust School Building Committee charge to add a Town Councilor and invite staff participation
• Approve Model UN trip to Brown University, Nov 14-16, 2025
• Approve Boston Model UN trip to Boston Marriott Copley Place, Feb 6-8, 2026
• Approve CEHS Adventure Classes trip to Kennebec River, Oct 12-13, 2025
• First reading of policies EGAD (Copyright), IJND (Websites), BEDG (Minutes)

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The session is authorized under Maine law for negotiation discussions. No public action or decision is scheduled.

• Executive session for negotiation discussions with the Cape Elizabeth Education Association
• Covers Educational Technicians II and III unit

Town Council

The Cape Elizabeth Town Council will consider accepting the final draft Climate Action Plan, purchasing a fire truck, amending the Thomas Jordan Trust policy, and making miscellaneous zoning and traffic ordinance changes. The council will also discuss discontinuing Spurwink Marsh/Sawyer Road and enter executive session for labor contract negotiations.

• Climate Action Plan acceptance with 20 strategies across 5 sectors
• Fire truck purchase
• Thomas Jordan Trust Policy Amendment
• Miscellaneous amendments to Zoning and Subdivision Ordinances
• Amendments to Chapter 13 Traffic Regulations

The Cape Elizabeth Town Council approved the Climate Action Plan, authorized the use of donated funds for a $400,000 Mini-Pumper Fire Truck, and amended the Thomas Jordan Trust policy to allow emergency expenditures up to $2,000. The council also referred zoning and traffic ordinance changes to the Ordinance Committee, scheduled a public hearing on the Sawyer Road discontinuance, and entered executive session for labor negotiations. All votes were 6-0.

• Approved Climate Action Plan (6-0)
• Authorized $400,000 Mini-Pumper Fire Truck purchase with donated funds (6-0)
• Approved Thomas Jordan Trust policy amendment allowing $2,000 emergency expenditures (6-0)
• Referred zoning and subdivision ordinance changes to Ordinance Committee (6-0)
• Referred Chapter 13 traffic regulation changes to Ordinance Committee (6-0)
• Scheduled public hearing for Oct 15, 2025 on Sawyer Road discontinuance (6-0)
• Entered executive session for labor contract negotiations (6-0)

Recycling Committee

The Recycling Committee will convene to approve minutes, hear public comment, and discuss outreach, communications, and social media efforts. Members will also receive updates on the Recycling Center and other business. The agenda is largely procedural, with no major decisions or proposals listed.

• Approval of August 7, 2025 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

Town Council

The Town Council will discuss a comparison of site plan approval processes in Cape Elizabeth, Yarmouth, and Falmouth to see if Cape Elizabeth can make its ordinances more business-friendly. They will also receive an update on the Spurwink Marsh/Sawyer Road restoration project and enter executive session for the Town Manager's performance review and recognition candidates.

• Site plan review comparison with Yarmouth and Falmouth
• Spurwink Marsh/Sawyer Road project update
• Executive session for Town Manager performance review and recognition candidates

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a potential zoning amendment to make accessory structure setbacks consistent across all zones. The board will also review its findings-of-fact structure and other development review procedures, and discuss meeting logistics, committee work, and training. This is a workshop, not a public hearing; no public speaking opportunity is available, though written comments may be submitted to the Town Planner.

• Discussion of potential zoning amendment to standardize accessory structure setbacks in all zones
• Review of findings-of-fact structure and development review procedures
• Discussion of meeting logistics, related committee work, and training

School Board

The Cape Elizabeth School Board is meeting in executive session to consider entering a closed-door session for annual training on its legal rights and duties, followed by a motion to adjourn. The agenda contains only these two procedural items, with no public policy decisions or discussions listed.

• Executive session under 1 M.R.S.A. §405 (6)(E) for legal rights and duties training
• Motion to adjourn

School Board

The Cape Elizabeth School Board Policy Committee met on August 11, 2025, and set its fall meeting schedule. The committee reviewed and recommended moving several policies to the School Board for first reading, including a new state-mandated policy on student cell phone use, as well as updates to copyright compliance, website, and board minutes policies. The committee also listed numerous other policies for future review.

• Set monthly policy committee meetings for 2025-2026 on third Wednesdays, 8:30-9:30am, Jordan Conference Room, Town Hall
• Reviewed LD 1234, state law requiring districts to adopt a policy on student personal electronic devices by August 1, 2026
• Recommended moving Policy EGAD (Copyright Compliance) to School Board for first reading
• Recommended moving Policy IJND (CESD Web Sites/Web Pages) to School Board for first reading
• Recommended moving Policy BEDG (Minutes) to School Board for first reading

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving the creation of an advisory Building Committee to oversee the design and construction of the new Cape Elizabeth Middle School and renovations to Pond Cove Elementary School. The board will also vote on nominations for new personnel for the 2025-2026 school year. An update on the building project from Harriman and Turner & Townshend Heery is scheduled as a presentation.

• Consideration to approve creation of an advisory Building Committee for new Cape Elizabeth Middle School and Pond Cove Elementary School renovations
• Update on building project by Harriman and Turner & Townshend Heery
• Consideration to approve personnel nominations: James Deterding (High School Math Teacher), Shannon Reynolds (Grade 3 Teacher, 1yr), Patricia Eastman (Elementary Academic Evaluator)
• Approval of minutes from July 29, 2025 special business meeting

The Cape Elizabeth School Board approved the creation of an Advisory Building Committee to advise on the design and construction of the new middle school and renovations to Pond Cove Elementary. The board also approved the appointment of three new personnel for the 2025-2026 school year. The meeting was otherwise procedural, with no public comments and no other substantive decisions.

• Approved creation of Advisory Building Committee (7-0)
• Approved amended committee charge with 'Review' replacing 'evaluate and approve' (7-0)
• Approved personnel nominations: James Deterding (High School Math Teacher), Shannon Reynolds (Grade 3 Teacher), Patricia Eastman (Elementary Academic Evaluator) (7-0)
• Approved minutes of July 29, 2025 special meeting (7-0)

School Board

The Cape Elizabeth School Board's Negotiations Committee is meeting in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and Educational Technicians III unit. The agenda contains only this one item, which is a closed-door discussion, so no public decisions or votes are expected at this meeting.

• Executive session under 1 M.R.S.A. §405 (6)(D) to discuss negotiations with the Cape Elizabeth Education Association Educational Technicians II and III unit

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by William Royall, representing owners Erin Gately and Brian Hirsh, to replace a nonconforming house at 6 Peabbles Point Lane (Map U03 Lot 9W) under Section 19-4-3.B.3 of the Zoning Ordinance. The board will also approve minutes from the July 22, 2025 meeting. No other business is listed.

• Public hearing on replacing nonconforming house at 6 Peabbles Point Lane
• Approval of minutes from July 22, 2025

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss three agenda items: Climate Action, EV Day, and CESD Engagement. The meeting includes roll call, public comment, and approval of previous minutes. No specific decisions or proposals are detailed in the agenda.

• Discussion of Climate Action
• Discussion of EV Day
• Discussion of CESD Engagement
• Approval of minutes from previous meeting

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on miscellaneous amendments to the Subdivision and Zoning Ordinances and on a site plan and subdivision amendment for a 35-unit residential apartment building proposed by Hardypond Development on lots 3 and 4 of Town Common Circle. The board will also approve minutes from July 15, 2025, and take public comment on items not on the agenda.

• Public hearing on miscellaneous amendments to Subdivision and Zoning Ordinances, Sec. 19-10-3
• Public hearing on site plan review for 35-unit apartment building on lots 3 and 4 of Town Common Circle (R2-4, 6)
• Subdivision public hearing for the same project under Sec. 6-2-3
• Approval of minutes from July 15, 2025

The Cape Elizabeth Planning Board voted unanimously to table the site plan review and subdivision amendment for a proposed 35-unit apartment building with a parking garage at 300 Town Common Circle, pending resolution of stormwater concerns raised by an abutter and further details on the 55+ community designation. The Board also recommended miscellaneous amendments to the Subdivision and Zoning Ordinances to the Town Council, with minor text corrections. The minutes of the July 15, 2025 meeting were approved as amended.

• Approved July 15, 2025 meeting minutes as amended (7-0)
• Recommended Miscellaneous Amendments to Subdivision and Zoning Ordinances to Town Council (7-0)
• Tabled Hardypond Development's 35-unit apartment site plan and subdivision amendment to next meeting (6-0)

Community Services Committee

The Community Services Committee is meeting to discuss department updates and the status of Fort Williams and PHL. The agenda includes public comment, approval of draft minutes from May 14, 2025, and correspondence. No specific decisions or proposals are listed beyond these discussion items.

• Public comment period (3 minutes per person, 15 minutes per agenda item)
• Approval of draft minutes from May 14, 2025
• CECS Department Updates
• Fort Williams and PHL Update

The Community Services Committee approved the draft minutes from May 14, 2025, with a unanimous vote. The meeting consisted primarily of staff updates on various programs, including the upcoming pool reopening, new fall classes, and community outreach efforts. No other formal decisions were made.

• Approved draft minutes from May 14, 2025 (4-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt minutes from May, discuss the Ordinance Committee's edits to its new charge, and plan next steps. Public comment is allowed twice, with a 15-minute limit per period.

• Vote to adopt minutes from May 14, 2025 meeting
• Discussion of Ordinance Committee's edits to the new charge
• Plans for next steps
• Public comment periods (15-minute limit each)

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to discuss its purpose and role, receive an update from Dr. Record, review current outreach efforts, and select places and events for School Board participation. The committee will also identify topics to communicate in the coming months and plan the next meeting's agenda.

• Discussion of the purpose/role of the Public Outreach Committee
• Update from Dr. Record
• Review of current public outreach efforts
• Selecting places/events for School Board participation
• Identifying topics for communication in coming months

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss the New England cottontail at Winnick Woods and review Greenbelt implementation and management projects, including trail work and permitting. The committee will also approve minutes from June 10, 2025, and note that no Planning Board items require review.

• New England cottontail discussion at Winnick Woods
• Cross Hill Loop trail site visit
• Winnick Woods invasives management
• Outer Loop survey
• Sawyer Rd overlook discussion

The Conservation Committee voted 5-0 to allow the Maine Department of Inland Fisheries and Wildlife to release New England cottontail at Winnick Woods. It also approved a CELT trail connector at Davis Woods, recommended releasing final payments for the Cross Hill Trail Loop, and discussed several other trail and habitat projects.

• Approved release of New England cottontail at Winnick Woods (5-0)
• Approved CELT connector trail on north side of Davis Woods (5-0)
• Recommended releasing final payments to Cross Hill Trail Loop contractor
• Agreed to add Spurwink Bridge and Boardwalk extension to permitting list
• Approved June 10, 2025 meeting minutes (5-0)

School Board

The Cape Elizabeth School Board Policy Committee will meet to finalize revisions to policies on student cell-phone use and copyright compliance, and to adopt supporting administrative procedures. The committee will also set its fall meeting schedule.

• Proposed legislation on student use of cell phones and electronic devices (LD 1234)
• Minor updates to policy EGAD (Copyright Compliance) last reviewed in 2013
• Adoption of administrative procedures for policy IJND (CESD Web Sites/Web Pages)
• Review of policy BEDG (Minutes) with minor additions recommended
• Setting the fall meeting schedule for the Policy Committee

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on proposed amendments to Chapter 4, Boards and Committees. The meeting will also address a petition regarding safety concerns on Shore Road near Cliff House Beach, discuss a cellular tower proposal on Shore Road, and review updates on the Landfill Solar Project, Center Court drainage easement, and municipal election preparations.

• Public hearing and vote on amendments to Chapter 4, Boards and Committees
• Acknowledgment of petition regarding safety concerns on Shore Road near Cliff House Beach
• Cellular tower discussion for Shore Road
• Landfill Solar Project land lease with Encore Energy
• Approval of Municipal Election Warrant for November 4, 2025 Election

The Cape Elizabeth Town Council approved a land lease with ER Cape Landfill Solar, LLC for a solar project at the landfill, with Councilors Anderson and Thompson voting no. The council also authorized the Town Manager to study a cell tower at 7 Little John Road with the Portland Water District, and adopted amendments to Chapter 4 on boards and committees. All other agenda items, including the Shore Road petition acknowledgment and liquor license renewal, passed unanimously.

• Approved landfill solar land lease with ER Cape Landfill Solar, LLC (5-2)
• Authorized Town Manager to study cell tower feasibility at 7 Little John Road (7-0)
• Adopted Chapter 4 amendments on boards and committees (7-0)
• Acknowledged receipt of Shore Road safety petition (7-0)
• Approved drainage easement for Center Court (7-0)
• Accepted 2025 Privacy Advisor Committee Annual Report (7-0)
• Renewed liquor license for Inn By The Sea (7-0)
• Authorized municipal election warrant for November 4, 2025 (7-0)

Town Council

The Cape Elizabeth Town Council will hold a public hearing and vote on amendments to Chapter 4 (Boards and Committees), acknowledge a petition about safety on Shore Road near Cliff House Beach, discuss a cellular tower on Shore Road, and consider a land lease for a solar project at the landfill with Encore Energy. The council will also review a drainage easement for Center Court, accept the Privacy Committee's annual report, renew a liquor license for Inn by the Sea, approve the November 4, 2025 election warrant, and consider a sign ordinance amendment request.

• Public hearing and approval of amendments to Chapter 4, Boards and Committees
• Acknowledgment of petition regarding safety concerns on Shore Road near Cliff House Beach
• Cellular tower discussion on Shore Road
• Landfill Solar Project land lease with Encore Energy
• Liquor license renewal for Inn by the Sea

The Cape Elizabeth Town Council approved a land lease with ER Cape Landfill Solar, LLC for a solar project at the landfill, with Councilors Anderson and Thompson voting against. The council also authorized the Town Manager to work with the Portland Water District on a feasibility study for a cell tower at 7 Little John Road, and adopted amendments to Chapter 4 regarding boards and committees.

• Approved landfill solar land lease with ER Cape Landfill Solar, LLC (5-2)
• Authorized Town Manager to study cell tower feasibility at 7 Little John Road (7-0)
• Adopted Chapter 4 amendments on boards and committees (7-0)
• Acknowledged Shore Road safety petition from Cynthia Troiano (7-0)
• Approved Center Court drainage easement agreement (7-0)
• Accepted 2025 Privacy Advisor Committee Annual Report (7-0)
• Renewed liquor license for Inn By The Sea (7-0)
• Authorized municipal election warrant for November 4, 2025 (7-0)

Recycling Committee

The Recycling Committee is meeting to approve minutes, hear public comment, and discuss outreach, communications, and social media. They will also receive an update on the Recycling Center and consider other business. The agenda is largely routine, with no major decisions or proposals listed.

• Approval of June 5, 2025 draft meeting minutes
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

The Recycling Committee unanimously approved the June 5, 2025 meeting minutes with one correction. Members discussed outreach efforts, including a zero-waste goal for Cape Fest, a bottle shed grant application window, and a possible ReStore pilot program. No formal policy decisions were made beyond the minutes approval.

• Approved June 5, 2025 meeting minutes with correction (7-0)
• Unanimously voted to adjourn at 8:08 pm

Planning Board

The Cape Elizabeth Planning Board will hold a workshop on August 5, 2025, to discuss several site plan proposals and amendments. Items include a new covered arena on Gull Crest Drive, a child care use change at 8 Two Lights Rd, a rooming house for veterans at 126 Spurwink Ave, and potential Zoning Ordinance amendments. No public speaking is available at the workshop; written comments are encouraged.

• Cape Community Arena site plan for a new covered arena and support facilities on Gull Crest Drive (R5-10)
• St. Bartholomew Church child care site plan amendment for a change of use at 8 Two Lights Rd (U37-4)
• 126 Spurwink Ave rooming house site plan amendment for a change of use to benefit veterans (U29-65)
• Discussion of Zoning Ordinance amendments to clarify existing provisions and the amendment process
• Planning Board logistics discussion including meeting logistics, related committees, and training

The Planning Board reviewed draft Miscellaneous Amendments to the Zoning Ordinance and agreed by unanimous consensus to schedule a public hearing for August 19th. The amendments include allowing recreational structures up to 50 feet high in the RA District, increasing the accessory structure size allowed a lesser setback from 150 to 200 square feet, and extending 90-day recording deadlines to 180 days.

• Scheduled public hearing for Miscellaneous Amendments on August 19 (unanimous)
• Agreed to add amendment allowing recreational structure 50' high in RA District
• Agreed to increase accessory structure lesser setback size from 150 to 200 sq. ft.
• Directed staff to increase 90-day recording deadlines to 180 days

Riverside Cemetery Committee

The Riverside Cemetery Committee will meet to approve minutes from the July 8 meeting, consider two applications to purchase cemetery lots, and discuss a letter requesting reconsideration of a prior decision. Public comment is allowed under the committee’s rules.

• Application to purchase lot by Kerrie K. Pasquale for family burial
• Application to purchase lot by Denise Torrey Knue for family burial
• Discussion of letter requesting reconsideration of a decision from Ms. Zellers

School Board

The Cape Elizabeth School Board Negotiations Committee is holding an executive session on July 29, 2025, at the Wm. Jordan Conference Room in Town Hall. The committee will enter closed session to discuss negotiations with the Cape Elizabeth Education Association Educational Technicians II and Educational Technicians III unit.

• Executive session regarding negotiations with the Cape Elizabeth Education Association Educational Technicians II and Educational Technicians III unit

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider approving personnel nominations for the 2025-2026 school year, including a kindergarten teacher, a district math intervention strategist, and a CEMS assistant principal. The agenda also includes approval of minutes from previous meetings and public comments on agenda items.

• Nomination of Katherine Norton as Kindergarten Teacher
• Nomination of Miranda Malakie as District Math Intervention Strategist
• Nomination of Dennis Mayo as CEMS Assistant Principal
• Approval of minutes from June 10 and June 26, 2025 meetings

The Cape Elizabeth School Board held a special business meeting and approved all items on the agenda. The board unanimously approved the minutes from three prior meetings, the nomination of two new personnel for the 2025-2026 school year, and the nomination of Dennis Mayo as CEMS Assistant Principal. All votes were 4-0.

• Approved minutes from June 10 and June 26 meetings (4-0)
• Approved Katherine Norton as Kindergarten Teacher (4-0)
• Approved Miranda Malakie as District Math Intervention Strategist (4-0)
• Approved Dennis Mayo as CEMS Assistant Principal (4-0)

Town Council

The Cape Elizabeth Town Council will hold a special meeting to discuss and potentially vote on Item #77-2025, a land lease agreement with Encore Energy. The meeting will include public comment opportunities, with remote participation available via Zoom. No other substantive items are listed on the agenda.

• Item #77-2025: Encore Energy Land Lease Agreement (vote expected)
• Public comment limited to 15 minutes total (3 minutes per person, extendable by majority vote)
• Remote participation via Zoom (Meeting ID: 922 8176 8364)

The Cape Elizabeth Town Council tabled the Encore Energy land lease for the solar project until the August 11, 2025 regular meeting, following an Energy Committee presentation recommending contract revisions. The Council directed the Town Manager to work with Encore Energy on revisions, including a possible price escalator and shortening the term from 25 to 20 years. No other substantive decisions were made; the meeting also included a manager's report and public comment.

• Tabled Encore Energy land lease until Aug. 11, 2025 (6-0)
• Directed Town Manager to negotiate contract revisions with Encore Energy

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss solar energy, along with routine items like roll call, public comment, and approval of previous minutes. The agenda lists only a solar discussion as the substantive item, with no specific proposals or decisions detailed.

• Solar discussion

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owner Michelle Lawsure for a Home Business Conditional Use Permit to sell baked goods from 9 Meadow Way (Map U21 Lot 160), under Section 19-5-5 of the Zoning Ordinance. The board will also vote to approve the minutes from its June 24, 2025 meeting. No other business is listed.

• Public hearing: Home Business Conditional Use Permit for baked goods sales at 9 Meadow Way, Map U21 Lot 160
• Approval of June 24, 2025 meeting minutes

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to discuss and potentially revise standards for junk yards and property maintenance. The agenda includes public comment periods and approval of the previous meeting's minutes. This is a regular working session, not a final decision-making body.

• Discussion of junk yard standards and property maintenance
• Approval of minutes from June 24, 2025
• Public comment periods (limited to 3 minutes per person, 15 minutes per agenda item)

School Board

The Cape Elizabeth School Board Negotiations Committee will hold an executive session to discuss contract negotiations with the Cape Elizabeth Education Association for Educational Technicians II and III. No decisions are scheduled for this meeting.

Planning Board

The Cape Elizabeth Planning Board will hold a workshop after its regular meeting to discuss four items: a site plan amendment for a residential conversion at 1226 Shore Rd, a concept plan for a 55-unit development at 14 Strout Rd, approval of the Fort Williams master plan/site plan, and internal Planning Board logistics. This is a discussion-only workshop; no decisions are scheduled.

• 1226 Shore Rd site plan amendment (commercial to residential conversion)
• 14 Strout Rd concept plan for 55-unit residential development
• Fort Williams master plan/site plan approval discussion
• Planning Board logistics and training discussion

Planning Board

The Cape Elizabeth Planning Board will consider two main items: amendments to the site plan for the temporary ice rink on Gull Crest Drive, and a site plan review and subdivision amendment for a proposed 35-unit apartment building on Town Common Circle. The board will also approve minutes from the June 17 meeting and take public comment on non-agenda items.

• Temporary Ice Rink site plan amendments on Gull Crest Drive (R5-10)
• Center Court site plan: 35-unit apartment building on lots 3 and 4 of Town Common Circle (R2-4, 6)
• Subdivision amendment requested by Hardypond Development
• Approval of June 17, 2025 meeting minutes
• Public comment on items not on the agenda

The Planning Board approved amendments to the site plan for the temporary ice rink on Gull Crest Drive, bringing it into compliance with site plan regulations. The board also deemed complete and tabled a site plan and subdivision amendment application for a 35-unit apartment building at 300 Town Common Circle, scheduling a public hearing for August 19, 2025. A site walk for the apartment project was scheduled for July 21, 2025.

• Approved amended site plan for temporary ice rink on Gull Crest Drive (7-0)
• Deemed complete application for 35-unit apartment building at 300 Town Common Circle (7-0)
• Tabled apartment building site plan and subdivision amendment to August 19, 2025 meeting (7-0)
• Approved minutes of June 17, 2025 meeting as amended (7-0)

Town Council

The Cape Elizabeth Town Council will hold a workshop and regular meeting on July 14, 2025, to discuss several items, including Shore Road/Cliffhouse Beach Park access and use, a potential policy for public art requests, and supplemental LD 2003 zoning amendments. The regular meeting includes public hearings on the LD 2003 amendments, contract zoning, a DEI committee ordinance change, and approval of FY25 carryforward balances. The council will also enter executive session to discuss an Encore Energy land lease.

• Workshop: Shore Road line striping and parking area delineation at Cliffhouse Beach Park
• Workshop: Discussion of public art policy (e.g., rainbow crosswalk request)
• Item #78-2025: Public hearing on LD 2003 zoning amendments (small multifamily lot analysis)
• Item #79-2025: Public hearing on contract zoning amendments (Sec. 19-7-18)
• Item #81-2025: Approval of FY25 carryforward balances

Town Council

The Cape Elizabeth Town Council adopted the Supplemental LD 2003 Zoning Amendments, which include a 1,200 square foot cap on accessory dwelling units (ADUs). The council also voted not to adopt the Contract Zoning Amendments, scheduled a public hearing on the DEI Committee ordinance change, and approved FY25 carryforward balances. The meeting included a workshop on Shore Road parking and safety, where no formal decisions were made, and a discussion on public art policy, with no policy adopted.

• Adopted Supplemental LD 2003 Zoning Amendments with ADU size set at 1,200 sq ft (6-1)
• Rejected amendment to allow separate ADU ownership via condominium (2-5)
• Rejected amendment to reduce ADU size to 1,100 sq ft (3-4)
• Did not adopt Contract Zoning Amendments (7-0)
• Scheduled public hearing on DEI Committee ordinance change for Aug 11 (7-0)
• Approved FY25 carryforward balances of approx. $60,000 (7-0)
• Approved minutes of June 9, 2025 meeting (7-0)
• Acknowledged receipt of Spurwink Rod & Gun Club range inspection report (7-0)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will meet to review and finalize its Strategic Plan, along with approving minutes from the April 17, 2025 meeting. Public comment periods are scheduled, but no other substantive items are listed.

• Review and finalize Strategic Plan
• Approval of minutes from April 17, 2025 meeting
• Public comment periods (15 minutes each)

The Thomas Memorial Library Committee unanimously ratified the final version of its Strategic Plan, which will now be adopted by the library. The committee also unanimously approved the minutes from the previous meeting. No other substantive decisions were made.

• Ratified Strategic Plan for adoption by the library (unanimous)
• Approved minutes from April 17, 2025 meeting (unanimous)

Energy Committee

The Cape Elizabeth Energy Committee will meet to receive updates on solar energy projects, review the town’s Climate Plan, and discuss a Neighborhood Fuel Plan. The meeting is procedural with no formal decisions listed on the agenda.

The Energy Committee unanimously approved a motion to send a memo to the Town Manager and Town Council requesting a copy of the proposed solar project contract, committee participation in any executive session or workshop, and confirmation of attorney review before any final vote. The committee also discussed the upcoming Climate Action Plan presentation to the Town Council on September 9 and a proposed community fuel program, but no other formal decisions were made.

• Appointed Sam Milton as Acting Chair (unanimous)
• Deferred approval of prior meeting minutes
• Approved motion to request solar contract details, workshop participation, and attorney review confirmation (unanimous)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is meeting to adopt minutes from May 14, 2025, and discuss the Ordinance Committee's edits to the committee's new charge. The meeting includes two public comment periods and planning for next steps. This is a routine administrative and discussion-focused agenda.

• Vote to adopt minutes from May 14, 2025 meeting
• Discussion of Ordinance Committee's edits to the new charge
• Plans for next steps
• Two public comment periods (15-minute limit each)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to finalize a citizen survey and its accompanying Courier copy, review and finalize a draft RFP, and finalize its first-year report to the Town Council. The meeting includes a public comment period with a 3-minute limit per speaker and a 15-minute total limit.

• Approve meeting minutes from June 12, 2025
• Discuss, finalize, and adopt citizen survey questions and draft Courier copy
• Review draft RFP and finalize
• Review draft Committee first year Town Council report out with the intent of finalizing

Riverside Cemetery Committee

The Riverside Cemetery Committee will hold a routine meeting to approve minutes, hear public comments, and consider an application from Vana Lawrence Zellers to purchase cemetery lots. The applicant is a former Cape Elizabeth resident whose son's family currently lives in town and owns lots at Riverside.

• Application to purchase lots by Vana Lawrence Zellers
• Approval of minutes from April 8, 2025
• Public comments (limited to 3 minutes per speaker)

School Board

The Cape Elizabeth School Board's Negotiations Committee is meeting to enter executive session for negotiation discussions with the Cape Elizabeth Education Association regarding the Educational Technicians II and III unit. The agenda contains only this single item, which is a procedural step to discuss union negotiations privately.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association Educational Technicians II and III unit

School Board

The Cape Elizabeth School Board will hold a special meeting to approve personnel nominations for 2025-2026, including a K-4 math interventionist, high school social worker, middle school nurse, assistant superintendent, and CEHS principal. The board will also consider authorizing contracts with Harriman and Turner & Townsend Heery for the upcoming building project design and construction phases.

• Approve nominations for K-4 Math Interventionist, HS Social Worker, and MS School Nurse
• Approve nomination for Assistant Superintendent Ryan Fairchild
• Approve nomination for CEHS Principal Joe Greenberg
• Authorize contract with Harriman architecture firm for building project design/construction
• Authorize contract with Turner & Townsend Heery as owner’s representative for building project

The Cape Elizabeth School Board unanimously approved several personnel actions for the 2025-2026 school year, including the nomination of Ryan Fairchild as Assistant Superintendent and Joe Greenberg as CEHS Principal. The board also approved new hires for a K-4 Math Interventionist, HS Social Worker, and MS School Nurse, as well as updates to the Assistant Superintendent job description. A collective bargaining agreement for bus drivers, custodians, food service, and maintenance mechanics was approved, and the superintendent was authorized to negotiate contracts with Harriman architecture firm and Turner & Townsend Heery for the upcoming building project. All votes were 6-0.

• Approved personnel nominations for 2025-2026: Stephanie Trivisonno (K-4 Math Interventionist), Jennifer Shumway (HS Social Worker), Brooke Pidhajecky (MS School Nurse) (6-0)
• Approved updates to the Assistant Superintendent job description (6-0)
• Approved Ryan Fairchild as Assistant Superintendent for 2025-2026 (6-0)
• Approved Joe Greenberg as CEHS Principal for 2025-2026 (6-0)
• Approved collective bargaining agreement with Cape Elizabeth Education Association for bus drivers, custodians, food service, and maintenance mechanics, July 1, 2025 to June 30, 2028 (6-0)
• Authorized Superintendent to negotiate contract with Harriman architecture firm for design and construction phase of building project (6-0)
• Authorized Superintendent to negotiate contract with Turner & Townsend Heery as owner's representative for building project (6-0)

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to approve draft minutes, receive an update from Friends of Fort Williams, and discuss Planning Board submittals related to the park. Public comment is offered for both on- and off-agenda items, with a three-minute limit per speaker.

• Approval of May 15, 2025 draft minutes
• Friends of Fort Williams update
• Discussion on Planning Board submittals for Fort Williams

The Fort Williams Park Committee met and approved the May 15, 2025 meeting minutes. They discussed safety concerns with the granite slide in the Children's Garden, including adding signage and maintaining mulch. They also reviewed the Planning Board process for Master Plan site plan approval, including the Pond Pavilion and Playground site plans, and noted upcoming Planning Board meetings. No substantive decisions were made beyond approving the minutes.

• Approved May 15, 2025 meeting minutes (7-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owners Laura and Stewart Critton to add a dormer to a house at 17 Glen Avenue, citing Section 19-4-3.B.4 of the Zoning Ordinance. The board will also vote to approve minutes from the May 27, 2025 meeting. No other business is listed.

• Public hearing on dormer addition at 17 Glen Avenue (Map U02 Lot 19)
• Approval of minutes from May 27, 2025

The Cape Elizabeth Zoning Board of Appeals voted 6-0 to approve a request by Laura & Stewart Critton, owners of 17 Glen Avenue (Map U02 Lot 19), to reconstruct and expand their house, including a new dormer not on previously approved plans. The board found the dormer does not increase the structure's nonconformity and complies with setbacks to the greatest practical extent. The minutes also record approval of the May 27, 2025 meeting minutes with spelling amendments (6-0).

• Approved reconstruction and expansion of house at 17 Glen Avenue, including new dormer (6-0)
• Approved Findings of Fact and Additional Findings of Fact for the Glen Avenue application (6-0)
• Approved minutes of May 27, 2025, with friendly spelling amendments (6-0)

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will discuss amendments to contract zoning, DEI board and committee ordinances, and junk yard standards and property maintenance. Public comment is scheduled at the start and end of the meeting. The meeting is a discussion session, not a final vote.

• Contract Zoning Amendment
• DEI Board and Committee Ordinance Amendments
• Junk Yard standards and property maintenance

The Cape Elizabeth Ordinance Committee voted to recommend amendments to the Boards and Committees Ordinance regarding the Diversity, Equity and Inclusion Committee to the Town Council. The committee also voted to recommend against the adoption of contract zoning. Additionally, the committee discussed junkyard standards and property maintenance, requesting staff to gather comparison language from other towns.

• Recommended DEI committee amendments to the Boards and Committees Ordinance to the Town Council (3-0)
• Recommended against adoption of contract zoning to the Town Council (3-0)

Planning Board

The Cape Elizabeth Planning Board will consider amendments to the site plan approval for the Town's Temporary Ice Rink on Gull Crest Drive, aiming to align the plan with actual site use. The board will also approve minutes from the May 20, 2025 meeting and take public comment on non-agenda items.

• Site plan amendments for Temporary Ice Rink on Gull Crest Drive (Town of Cape Elizabeth request)
• Approval of minutes from May 20, 2025 meeting
• Public comment period for items not on the agenda

School Board

The Cape Elizabeth School Board's Negotiations Committee will enter executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The session is closed to the public and is authorized under state law for negotiation discussions.

• Executive session for negotiations with Educational Technicians II and III unit
• Meeting held at Wm. Jordan Conference Room, Town Hall

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to review current outreach efforts, select places and events for School Board participation, and discuss topics that need to be communicated in the coming months. The agenda includes updates from Dr. Record and planning for the next meeting. This is a routine planning session with no formal decisions or public hearings.

• Review of current public outreach efforts
• Selecting places/events for School Board participation
• Updates from Dr. Record
• Discussion of topics to communicate in coming months, including how to celebrate successes
• Agenda ideas for next meeting

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to approve minutes from May 8, 2025, hear public comments, and discuss a potential survey on citizens' privacy concerns. No decisions are listed on the agenda; the survey discussion is the only substantive item.

• Discuss potential survey regarding citizens' privacy concerns
• Approve meeting minutes from May 8, 2025
• Public comment period (3-minute limit per speaker, 15-minute total)

The committee approved the meeting minutes from May 8, 2025, and agreed on a set of survey questions to gauge residents' privacy concerns. They plan to distribute the survey via a Google Form, the town webpage, email list, and the Cape Courier. The committee also decided to finalize the survey and an RFP at the July meeting, cancel the August meeting, and add a September workshop.

• Approved May 8, 2025 meeting minutes (2-0)
• Agreed on survey questions for citizens' privacy concerns
• Decided to create a Google Form for survey responses
• Planned to distribute survey via town webpage, email list, and Cape Courier article
• Decided to finalize survey and RFP at July meeting
• Cancelled August meeting and added September morning workshop

School Board

The Cape Elizabeth School Board will hold its regular business meeting on June 10, 2025, starting with a reception for retiring staff. The board will consider approving multiple personnel nominations for the 2025-2026 school year, a collective bargaining agreement with the Cape Elizabeth Education Association, and several policy and job description updates. They will also hear reports from the superintendent, business manager, and a science curriculum review.

• Approve nominations for new personnel including Nate Carpenter (Freshman Academy/Leadership Teacher, 0.8 FTE), Margot Phelan (Math), Jennifer Galletta (Grade 3, one-year), and others
• Approve Molly Dilworth as Director of Teaching and Learning
• Approve Nate Carpenter as Dean of Students (0.3 FTE)
• Approve co-Assistant High School Principals Andrew Lupien and Liz Yarrington (0.5 FTE each)
• Approve collective bargaining agreement with Cape Elizabeth Education Association (July 1, 2025 - June 30, 2028)

The Cape Elizabeth School Board approved all new business items unanimously (7-0), including personnel nominations for the 2025-2026 school year, a new Director of Teaching and Learning, a Dean of Students, co-Assistant High School Principals, a collective bargaining agreement with the Cape Elizabeth Education Association, and updates to job descriptions and policies. The board also approved the May 13, 2025 meeting minutes. No public comments or student representative reports were given.

• Approved May 13, 2025 meeting minutes (7-0)
• Approved 2025-26 personnel nominations including Nate Carpenter, Margot Phelan, Jennifer Galletta, Enrique Polletta, Lee Birmingham, Gabriel Purin, Rebecca Dalessandro, and Ellen Bailey (7-0)
• Approved Molly Dilworth as Director of Teaching and Learning (7-0)
• Approved Nate Carpenter as Dean of Students (0.2 FTE) (7-0)
• Approved Andrew Lupien and Liz Yarrington as co-Assistant High School Principals (0.5 FTE each) (7-0)
• Approved collective bargaining agreement with Cape Elizabeth Education Association for July 1, 2025 to June 30, 2028 (7-0)
• Approved job description updates for Custodian, Maintenance Mechanic/Groundskeeper, and Controller (7-0)
• Approved policy updates CB, CHD, CHA, and BEDBA (7-0)

School Board

The Cape Elizabeth School Board is meeting in executive session to discuss contract negotiations with the Cape Elizabeth Education Association and personnel items on the business meeting agenda. The agenda contains only procedural items for entering and adjourning the executive session.

• Executive session under 1 M.R.S.A. §405 (6)(D) for contract negotiations with Cape Elizabeth Education Association
• Executive session under 1 M.R.S.A. §405 (6)(A) for personnel items

The Cape Elizabeth School Board met on June 10, 2025, and voted 7-0 to enter executive session to discuss contract negotiations with the Cape Elizabeth Education Association and personnel items. No motions were made during the executive session, and the meeting adjourned before the regular business meeting began. No substantive decisions were recorded.

• Voted 7-0 to enter executive session for contract negotiations and personnel items

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to discuss ongoing greenbelt projects, including trail work and invasive species management, and to review a Planning Board item on site plan amendments for the Temporary Ice Rink at Gull Crest. The meeting includes citizen comments and approval of prior minutes.

• Cross Hill boardwalk project
• Winnick Woods invasives removal
• Outer Loop trail relocation
• Eastman Trail drainage work
• Planning Board review of Temporary Ice Rink site plan amendments at Gull Crest

The Cape Elizabeth Conservation Committee approved funding for a 22-foot by 42-inch boardwalk at Cross Hill (up to $2,000) and $2,000 for invasive species management at Winnick Woods, matching a $2,000 donation. They also authorized a boundary survey for the Outer Loop Trail relocation (3-1) and approved the Maine Pops Concert event. The committee canceled the July meeting and will next meet August 12, 2025.

• Approved up to $2,000 for a 22' x 42" boardwalk at Cross Hill site 1-99 (4-0)
• Approved $2,000 for invasive management at Winnick Woods, matching $2,000 donation (4-0)
• Authorized boundary survey for Outer Loop Trail relocation and added to STI permitting (3-1)
• Approved Maine Pops Concert event (4-0)
• Approved May 13, 2025 minutes (4-0)
• Canceled July meeting; next meeting August 12, 2025

Town Council

The Cape Elizabeth Town Council is meeting to consider several items, including a proposed collective bargaining agreement with the police union, a referral of the Cape Community Arena project to the Planning Board, and a referral of junk yard standards and property maintenance to the Ordinance Committee. The council will also hear a presentation from ecomaine's CEO, receive financial reports, and consider a proclamation for Domestic Abuse Awareness Month.

• Consider bargaining agreement with Cape Elizabeth Police Benevolent Association (2025-2028)
• Referral of Cape Community Arena Project to Planning Board
• Referral of junk yard standards and property maintenance to Ordinance Committee
• Consider Workers Compensation Safety Incentive Program and resolution
• Proclamation: Cape Elizabeth Breaks the Silence on Domestic Abuse Month

Recycling Committee

The Cape Elizabeth Recycling Committee will hold a regular meeting to approve draft minutes from May 1, 2025, receive public comment, and hear updates on outreach efforts and the Recycling Center. No formal decisions are listed on the agenda.

• Approval of May 1, 2025 draft meeting minutes
• Public comment period for items not on the agenda
• Outreach, Communications, and Social Media discussion
• Recycling Center update

The Recycling Committee unanimously approved the May 1, 2025 meeting minutes. Members discussed outreach efforts including Cape Courier articles, an upcoming Ecomaine tour, and Cape Fest participation. No formal policy decisions were made; the meeting focused on planning and updates.

• Approved May 1, 2025 meeting minutes (5-0)
• Adjourned meeting at 8:05 pm (unanimous)

School Board

The Cape Elizabeth School Board's Negotiations Committee is meeting to enter executive session for negotiation discussions with the Cape Elizabeth Education Association's Educational Technicians II and Educational Technicians III unit. The session is authorized under Maine law for labor negotiations. No public action or decision is scheduled on the agenda.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association Educational Technicians II and III unit

Planning Board

The Planning Board will hold a workshop to discuss a concept plan for a proposed 55-unit residential development at 14 Strout Road. Members will also examine proposed miscellaneous updates to town zoning and subdivision ordinances, including adjustments to approval timeframes and recording deadlines. The workshop concludes with a discussion of internal board logistics, committee coordination, and training.

• Discussion of a concept plan for a 55-unit development at 14 Strout Road proposed by 14 Strout Road LLC
• Proposed subdivision ordinance amendment to extend the plan recording deadline from 90 to 180 days
• Proposed zoning amendments to cap site plan approval extensions at one single-year extension and extend special event facility site plan durations from 3 to 5 years
• Proposed correction to Transfer of Development Rights (TDR) transfer provisions for agricultural land
• Review of Planning Board meeting logistics, committee coordination, and member training

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a concept plan for a 55-unit development at 14 Strout Road. The board will also review proposed amendments to the Zoning Ordinance and discuss internal meeting logistics and training.

• Concept plan for 55-unit development at 14 Strout Road
• Proposed Zoning Ordinance amendments regarding process and clarity
• Discussion of Planning Board meeting logistics and training

Town Council

The Town Council will hold a workshop to receive updates on the Town Center Intersection Project and the Cape Community Arena. Councilors will also review proposed changes to the Diversity, Equity and Inclusion Committee's name and charge, and discuss the potential creation of a Traffic Safety working group. The meeting will conclude with an executive session regarding labor negotiations with the Police Benevolent Association and Teamster Local Union No. 340.

• Status update on the Town Center Intersection Project
• Review of recommended changes to the Diversity, Equity and Inclusion Committee charge
• Update on the Cape Community Arena project
• Proposal to establish a Traffic Safety working group
• Executive session regarding labor negotiations with police and public works unions

The Town Council held a workshop and directed staff to place two items on the June 9 agenda: considering referral of DEI Committee charge changes to the Ordinance Committee, and considering approval of CCAG's request to proceed with Phase 2 design services for the Cape Community Arena. The council also discussed the Town Center Intersection Project, which received no bids after being re-advertised, and directed staff to seek a funding extension into 2026. No final votes were taken on these items; the only formal votes were to enter and exit executive session and adjourn.

• Directed manager to add DEI Committee charge changes to June 9 agenda for referral to Ordinance Committee
• Directed manager to add CCAG Phase 2 design services request to June 9 agenda
• Entered executive session for labor negotiations (6-0)
• Exited executive session and reentered public session (6-0)
• Adjourned at 9:03 p.m. (6-0)

School Board

The Policy Committee is meeting to discuss revisions to several school department policies, including those regarding the Superintendent, administrative procedures, and agenda formats. The committee will also set a meeting schedule for the fall and review a list of upcoming policies for future consideration.

• Policy CB: School Superintendent revision
• Policy CHA: Development of Administrative Procedures
• Policy BEDBA: Agenda Format adjustments
• Policy EGAD: Copyright Compliance review
• Fall meeting schedule planning

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet to consider three separate requests for residential property expansions. Owners of properties at 1002 Sawyer Road, 49 Beach Bluff Terrace, and 37 Cottage Farms Road are seeking approvals under the town's Zoning Ordinance.

• Request to expand garage and convert to living space at 1002 Sawyer Road
• Request to expand house at 49 Beach Bluff Terrace
• Request to replace and expand nonconforming garage at 37 Cottage Farms Road

The Cape Elizabeth Zoning Board of Appeals approved all three applications before it, each by a 6-0 vote. The board approved a garage expansion and conversion to living space at 1002 Sawyer Road, a house expansion at 49 Beach Bluff Terrace, and a garage replacement and expansion at 37 Cottage Farms Road. All approvals were based on findings that the projects would not increase existing nonconformities and met setback requirements to the greatest practical extent.

• Approved garage expansion and conversion to ADU at 1002 Sawyer Road (6-0)
• Approved house expansion at 49 Beach Bluff Terrace (6-0)
• Approved garage replacement and expansion at 37 Cottage Farms Road (6-0)
• Approved minutes of March 25, 2025, with spelling amendments (6-0)

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to review current outreach efforts, select events for School Board participation, and discuss topics to communicate in the coming months. Updates from Dr. Record include the status of handout materials and a school tour scheduled for June 2. The meeting is largely planning and discussion-focused, with no formal votes or public hearings on the agenda.

• Review of current public outreach efforts
• Selecting places/events for School Board participation
• Status of handout materials
• School Tour scheduled for June 2
• Discussion of topics to communicate in coming months

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The session is closed to the public under state law, and no decisions are expected to be made publicly.

• Executive session for negotiation discussions with the Cape Elizabeth Education Association
• Unit covered: Educational Technicians II and III

School Board

The Cape Elizabeth School Board’s Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association’s administrative assistants and educational technicians unit. No decisions are listed on this agenda.

Planning Board

The Cape Elizabeth Planning Board will consider three items: a one-year extension for a solar farm site plan at 21 Dennison Drive, a 90-day extension for the 18-unit Blue Meadow Condominium subdivision at 90 Ocean House Rd, and a site plan renewal for a special event facility at Wentworth Lodge, 10 Winters Lane. The board will also approve minutes from April 15, 2025, and take public comment on non-agenda items.

• Solar Farm Site Plan Extension: one-year extension request for solar farm on landfill cap at 21 Dennison Drive
• Blue Meadow Condominium Subdivision approval extension: 90-day extension for 18-unit condo at 90 Ocean House Rd
• Wentworth Lodge Special Event Facility Site Plan Renewal: Sprague Corporation requests approval for special event facility at 10 Winters Lane
• Approval of minutes from April 15, 2025
• Public comment on items not on the agenda

The Planning Board approved the Wentworth Lodge Special Event Facility site plan renewal for 10 Winter Lane, with no changes to the existing plan. The board also approved a 90-day extension for the Blue Meadow Condominium subdivision and a one-year extension for the solar farm site plan, though the solar extension passed narrowly. The board pulled the solar farm extension from the consent agenda for discussion before voting.

• Approved Wentworth Lodge Special Event Facility site plan renewal (7-0)
• Approved 90-day extension for Blue Meadow Condominium subdivision approval (7-0)
• Approved one-year extension for solar farm site plan at 21 Dennison Drive (4-3)
• Pulled solar farm extension from consent agenda for discussion (7-0)
• Approved April 15, 2025 meeting minutes as amended (7-0)

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to discuss negotiations with the Cape Elizabeth Education Association for the Bus Drivers, Custodians, Food Service, and Maintenance Mechanic unit. The committee will enter executive session under state law for these discussions. No public action or decision is scheduled on the agenda.

• Executive session for negotiation discussions with Cape Elizabeth Education Association
• Unit covered: Bus Drivers, Custodians, Food Service, Maintenance Mechanic

Energy Committee

The Cape Elizabeth Energy Committee will meet on May 15, 2025, to review updates regarding solar projects and the town's climate plan. The committee will also discuss potential fuel-saving measures.

• Solar Update
• Climate Plan Update
• Fuel Saving Idea

Fort Williams Park Committee

The Fort Williams Park Committee will meet to discuss park updates including pond restoration, fence repairs, tennis court maintenance, and parking kiosks. The agenda also includes updates from the Friends of Fort Williams and opportunities for public comment.

• Discussion of Pond Restoration
• Discussion of Fence Repairs
• Discussion of Tennis Court
• Discussion of Parking Kiosk
• Friends of Fort Williams Update

The Fort Williams Park Committee approved the April 24, 2025 meeting minutes and heard updates on park projects, including tennis court repairs, fence work, and a new parking kiosk. The committee agreed in principle to a September 21 group use event for about 200 people, pending date and location confirmation. No formal votes were taken on substantive items beyond the minutes approval.

• Approved April 24, 2025 meeting minutes (5-0)
• Agreed in principle to September 21 group use event (date/location to be confirmed)
• Signed contract with Maine Line Fence for fence repairs and gate replacement (reported)
• Installed parking kiosk by playground (reported)

Community Services Committee

The Community Services Committee will hold a regular meeting to approve minutes from March 12, 2025, and receive updates on CECS Department operations and Fort Williams and Portland Head Light. Public comment is limited to three minutes per person, with 15 minutes per agenda item.

• Approval of draft minutes from March 12, 2025
• CECS Department Updates
• Ft Williams and PHL Update

The Community Services Committee approved the draft minutes from March 12, 2025, with a unanimous vote. The meeting consisted primarily of updates from staff on various programs, including youth activities, adult classes, senior trips, pool and fitness schedules, and summer camp registrations. No other formal decisions were made.

• Approved draft minutes from March 12, 2025 (4-0)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt minutes from April 5, 2025, draft a proposed new charge, and set goals for a June Town Council workshop. Public comment is limited to 15 minutes per agenda item, with three minutes per speaker.

• Vote to adopt minutes from April 5, 2025 meeting
• Drafting of proposed new charge
• Goals for June Town Council workshop

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to review current outreach efforts, select places and events for School Board participation, and receive updates from Dr. Record on handouts, school tours, and ad copy. The committee will also discuss topics to communicate in the coming months and plan the next meeting agenda.

• Review of current public outreach efforts
• Selecting places/events for School Board participation
• Updates on hand out materials, school tours (May 12 & June 2), and ad copy for next Courier issue
• Discussion of topics to communicate in coming months

Conservation Committee

The Cape Elizabeth Conservation Committee will convene at 7:00 p.m. in the Jordan Conference Room to conduct routine business including approving April minutes, hearing citizen comments, and discussing greenbelt management projects such as tree planting, boardwalk work, and invasives control. No Planning Board items require review.

• Greenbelt Implementation/Management Projects: Village green tree planting, Cross Hill boardwalk, Winnick Woods invasives, Field Management draft policy, other trail work
• Citizen Comments (15-minute limit)
• Resilient yard request
• Planning Board Review: no items require Conservation Committee input

School Board

The Cape Elizabeth School Board will meet to consider personnel nominations, continuing contracts, second-year probationary contracts, and new administrative assistant job descriptions. The board will also vote on authorizing budget transfers for the current fiscal year and review various school policies.

• Consideration of personnel nominations including Brett Brown and Leon Daniel L. Okitosongo
• Nomination of personnel to second-year probationary contracts
• Nomination of personnel to continuing contracts including Emily Adour, Ashley Atienza, and Christine Capobianco
• Authorization for the Superintendent to transfer up to 5% of appropriations between cost centers
• Consideration of updates to school policies including Policy BCA, Policy BEC, Policy FFAA, and Policy IKF

Town Council

The Cape Elizabeth Town Council will consider and likely vote on the Fiscal Year 2026 municipal operating budget, special revenue funds, and school department budget, along with a related property tax rate motion. The council will also review a proposed fee schedule amendment, a contract zoning ordinance referral, and a library policy for a 'Library of Things' collection. Public comment is scheduled for each item.

• FY2026 Municipal General Fund Operating Budget Approval (Item #62-2025)
• FY2026 Special Revenue Funds Budget Approval (Item #63-2025)
• FY2026 School Department Budget Approval (Item #64-2025)
• FY2026 General Fund Budget Summary Motion Concerning Property Taxes (Item #65-2025)
• Proposed Amendments to the Fee Schedule (Item #66-2025)

The Cape Elizabeth Town Council unanimously approved the FY2026 municipal general fund operating budget of $22,021,930, the special revenue funds and CIP budget of $5,374,153, and the school department budget of $36,318,456. The council also approved a new Library of Things borrowing policy, a revised fee schedule effective July 1, 2025, and referred contract zoning amendments to the Ordinance Committee. All votes were 7-0 except the contract zoning referral, which passed 6-1.

• Adopted FY2026 Municipal General Fund Operating Budget of $22,021,930 (7-0)
• Approved FY2026 Special Revenue Funds and CIP Budget of $5,374,153 (7-0)
• Approved FY2026 School Department Budget of $36,318,456 (7-0)
• Approved Thomas Memorial Library's Library of Things Collection Development and Borrowing Policy (7-0)
• Approved revised Fee Schedule effective July 1, 2025 (7-0)
• Referred Planning Board recommendation on Contract Zoning Amendments to Ordinance Committee (6-1)
• Appointed Jonathan Sahrbeck as GPCOG representative and Patrick Fox as alternate (7-0)
• Approved minutes of April 14, April 28, and May 5 meetings (7-0)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee will meet to approve minutes, hear public comments, and discuss a potential survey on citizens' privacy concerns and redrafting the committee's charge. No final decisions are scheduled; the agenda is primarily discussion items.

• Approve meeting minutes from April 10, 2025
• Public comment period (3 minutes per speaker, 15 minutes total)
• Discuss potential survey regarding citizens' privacy concerns
• Discuss redrafting the charge

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to enter an executive session for negotiation discussions with the Cape Elizabeth Education Association regarding the Administrative Assistants and Educational Technicians I unit. The agenda contains only this single item, which is a procedural step to discuss negotiations privately.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association Administrative Assistants and Educational Technicians I unit

Town Council

The Cape Elizabeth Town Council will hold a workshop meeting to hear presentations on debt management strategies and a potential property tax relief proposal. No formal decisions will be made, but the council may provide guidance for future meetings. Public comment is limited to 15 minutes total, with 3 minutes per speaker.

• Presentation by Joe Cuetara on Town’s debt management position and strategy
• Presentation by Tom Murley on a potential property tax relief proposal for Council consideration
• Follow-up discussion on business outreach efforts and recommendations from GPCOG reports

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to enter executive session for negotiation discussions with the Cape Elizabeth Education Association regarding the Educational Technicians II and III unit. The agenda contains only this single item, which is a procedural step to discuss negotiations privately.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association Educational Technicians II and III unit

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a proposed amendment to the Cape Woods Condominium Subdivision that would add a deck of up to 40 by 20 feet at 12 Cape Woods Drive. The board will also discuss meeting logistics, related committee work, and training. Public comment is by written submission only; no public speaking opportunity is available.

• Discussion of subdivision amendment for a 40' x 20' deck at 12 Cape Woods Drive (U33-52-12)
• Planning Board logistics, committee work, and training discussion

Town Council

The Cape Elizabeth Town Council is holding a public hearing on the proposed Fiscal Year 2026 General Fund (Municipal, School, County) and Special Revenue Funds budgets, followed by motions to schedule votes on these budgets. The council will also consider taking a tabled item off the table regarding a Landfill Solar Project change proposal, potentially entering executive session on that and on labor negotiations and land matters.

• Public hearing on FY2026 General Fund and Special Revenue Funds budgets
• Motion to schedule vote on FY2026 General Fund budget (Item #58-2025)
• Motion to schedule vote on FY2026 Special Revenue Funds budget (Item #59-2025)
• Motion to take off table Landfill Solar Project change proposal (Item #55-2025)
• Motions to enter executive session on Landfill Solar Project and labor negotiations/land matters

The Town Council held a public hearing with no comments and scheduled votes on the FY2026 General Fund and Special Revenue Funds budgets for May 12, 2025. The council also removed a landfill solar project change proposal from the table and entered executive session to discuss it, labor negotiations, and land matters, then adjourned.

• Scheduled vote on FY2026 General Fund budget ($58.34M expenses, $45.53M taxes) for May 12 (6-0)
• Scheduled vote on FY2026 Special Revenue Funds budget ($5.37M) for May 12 (6-0)
• Removed landfill solar project change proposal from table (7-0)
• Entered executive session for solar, labor, and land discussions (7-0)
• Exited executive session and returned to public session (7-0)
• Adjourned at 8:55 p.m. (7-0)

Recycling Committee

The Cape Elizabeth Recycling Committee is holding a regular meeting to approve minutes, hear public comment, and discuss outreach, communications, and social media. The agenda also includes updates from committee members and a recycling center update. The meeting is largely procedural, with no specific decisions or proposals listed.

• Approval of March 6, 2025 draft meeting minutes
• Public comment on items not on the agenda
• Discussion of outreach, communications, and social media
• Recycling center update
• Public comment on agenda items

The Recycling Committee unanimously approved the March 6, 2025 meeting minutes. They discussed continuing the Q+A series, planned outreach for Cape Fest and the Cape Challenge, and coordinated an Ecomaine tour. No formal policy decisions were made; the meeting focused on planning and updates.

• Approved March 6, 2025 meeting minutes (7-0)
• Discussed Q+A series continuation and waste stream information sharing
• Planned Recycling mascot appearance and potential table at Cape Fest (June 7)
• Discussed updating recycling committee pages on new town website
• Coordinated Ecomaine tour date and time (Fridays, 10am or 1pm)
• Discussed t-shirt orders for events and new members
• Discussed bottle shed volunteer signups and grant reminders
• Voted unanimously to adjourn at 8:43 pm

School Board

The Cape Elizabeth School Board’s Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association units representing bus drivers, custodians, food service workers, and maintenance mechanics.

• Executive session for union contract negotiations with support staff units

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to review current outreach efforts, select places and events for School Board participation, and receive updates from Dr. Record on handouts, school tours, and ad copy for the Courier. The committee will also discuss topics to communicate in coming months and plan the next meeting agenda.

• Review of current public outreach efforts
• Selecting places/events for School Board participation
• Update on handout materials status
• Scheduling of school tours
• Ad copy for next Courier issue

Town Council

The Cape Elizabeth Town Council will decide whether to hold a special meeting on April 29 to set the FY 2026 General Fund and Special Revenue Funds budgets for public hearings. The meeting follows a Finance Committee workshop and includes public comment periods limited to 15 minutes per item.

• Motion to set FY 2026 General Fund Budget to public hearing (Item #56-2025)
• Motion to set FY 2026 Special Revenue Funds Budgets to public hearing (Item #57-2025)
• Public comment limited to 15 minutes per item, 3 minutes per speaker

School Board

The Cape Elizabeth School Board’s Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association’s Administrative Assistants and Educational Technicians I unit. No decisions are listed on this agenda.

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and finalize several school policies, including changes to graduation requirements that would add credits in Social Studies and Science starting with the Class of 2029. The committee will also discuss updates to policies on board ethics, executive sessions, memorial scholarships, and the superintendent's role, among others. Most items have already had a first reading at the April 8 School Board meeting, and no public comments have been received.

• Graduation requirements: Class of 2029 must complete 35 credits in Social Studies, adding World Language II; Science requirements also added
• Policy BCA (Board Ethics) first reading done April 8; no comments received
• Policy BEC (Executive Session) first reading done April 8; no comments received
• Policy FFAA (Memorial Scholarships and Gifts) first reading done April 8; minor language adjustments
• Removing homeschool participation policy evidence (JJIAB-E/form 2/3/4) from policy manual; no School Board approval needed

Town Council

The Cape Elizabeth Town Council will hold a special meeting to vote on setting the FY 2026 General Fund and Special Revenue Funds budgets to public hearing. The meeting date (April 28 or 29) will be determined after the Finance Committee workshop. Public comment is limited to 15 minutes per item, with 3 minutes per speaker.

• Motion to set FY 2026 General Fund Budget to public hearing (Item #56-2025)
• Motion to set FY 2026 Special Revenue Funds Budgets to public hearing (Item #57-2025)

The Town Council voted unanimously to schedule public hearings for May 5, 2025, on the proposed FY 2026 General Fund and Special Revenue Funds budgets. The General Fund budget totals $58,340,386, with $45,526,158 to be raised from property taxes, resulting in an estimated tax rate increase of 7.73%. The Special Revenue Funds budget has proposed expenditures and revenues of $5,374,153. No other substantive decisions were made; the meeting adjourned after a brief discussion of a resident complaint.

• Scheduled public hearing for FY 2026 General Fund budget (7-0)
• Scheduled public hearing for FY 2026 Special Revenue Funds budget (7-0)

School Board

The Cape Elizabeth School Board will meet in executive session immediately following the school budget presentation to the Town Council. The only agenda items are a vote to enter executive session to discuss personnel matters and a vote to adjourn. No public decisions or discussions are listed.

• Executive session under 1 M.R.S.A. §405(6)(A) for personnel items
• Vote to enter executive session
• Vote to adjourn

Town Council

The Cape Elizabeth Town Council and School Board will hold a Finance Committee workshop to review the School Department's recommended FY 2026 budget and pending budget items. No formal decisions will be made, but the council may schedule a special meeting to set the budget public hearing for May 5. Public comment is limited to 15 minutes per agenda item.

• Presentation of School Board's Recommended School Department FY 2026 Budget
• Review of pending budget items, including Human Services and proposed fee schedule
• Possible special meeting to set budget public hearing for May 5
• Proposed FY 2026 Municipal Budget and draft proforma reviewed

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to discuss park updates, including the budget, ongoing projects, and specific maintenance items such as the USS Eagle reminder, tennis court, Battery Knoll stairway, and fence repairs. The committee will also hear an update from Friends of Fort Williams and approve the March 19, 2025 draft minutes. Public comment is scheduled for both non-agenda and agenda items.

• Approval of March 19, 2025 draft minutes
• Friends of Fort Williams update
• Budget review
• Projects update
• USS Eagle reminder, tennis court, Battery Knoll stairway, fence repairs

The Fort Williams Park Committee unanimously agreed to remove the eggshell-like material at the top of the stairs by the lighthouse, authorizing staff to proceed. They also authorized hardscaping work at the lighthouse and discussed fencing repairs, tennis court issues, a pay-and-display kiosk, and season pass dates. The March 19 meeting minutes were approved.

• Approved removal of eggshell-like material at lighthouse stairs (unanimous)
• Authorized hardscaping work at the lighthouse
• Approved March 19, 2025 meeting minutes (6-0)

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owners David Whitten and Nancy Fernandes to expand a garage and convert it to living space at 1002 Sawyer Road (Map U47 Lot 25), citing Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve minutes from the March 25, 2025 meeting. No other business is listed.

• Public hearing on garage expansion and conversion to living space at 1002 Sawyer Road
• Approval of minutes from March 25, 2025 meeting

Planning Board

The Cape Elizabeth Planning Board will consider two site plan amendments for town-owned properties: a new outdoor basketball court near Spurwink School and a driveway connecting the Thomas Memorial Library parking lot to Holman Road. The board will also discuss a proposed zoning ordinance amendment to establish contract zoning, referred by the Town Council. Public comments are limited to completeness for the site plan items, with a public hearing scheduled for the library driveway amendment.

• Site plan amendment for outdoor basketball court adjacent to Spurwink School, 6 Scott Dyer Road (U21-10)
• Site plan amendment for driveway connecting Holman Road to Thomas Memorial Library parking lot, 6 Scott Dyer Rd (U21-12), includes public hearing
• Contract zoning ordinance amendment (Sec. 19-10-3) referred by Town Council, schedule public hearing
• Approval of minutes from February 18, 2025
• Public comment on items not on the agenda

School Board

The Cape Elizabeth School Department’s Public Outreach Committee will review its current public engagement activities and discuss upcoming opportunities for School Board participation. Updates will include the status of handout materials, school tour scheduling, and ad copy for the next Courier issue. The committee will also identify topics to highlight in future communications.

• Review of current public outreach efforts
• Selection of places/events for School Board participation
• Updates on handout materials, school tours, and ad copy for Courier issue
• Identification of topics to communicate in coming months

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will convene to discuss and review draft documents including a strategic plan, a Library of Things policy, and an ICE policy. The meeting will also include updates on a basketball court project, a director’s report, and a TMLF update from Tim Hebda.

• Review of Draft Strategic Plan
• Draft Library of Things Policy review
• Draft ICE Policy review
• Basketball Court Update
• TMLF update (Tim Hebda)

Town Council

The Cape Elizabeth Town Council's Finance Committee will hold a workshop to continue discussing the proposed FY 2026 municipal budget, including an updated pro forma, proposed fee schedule adjustments, and the Human Services account. No formal votes will be taken; the council may only give guidance. The meeting is open to the public with remote participation options.

• Review of updated pro forma as of April 9, 2025
• Proposed fee schedule adjustments effective July 1, 2025
• Review of Human Services account and funding requests
• Upcoming budget schedule: public hearing May 5, vote May 12
• School budget validation referendum set for June 10

School Board

The School Board Negotiations Committee will hold an executive session to discuss contract negotiations with the Cape Elizabeth Education Association for Educational Technicians II and III units. No decisions are scheduled for this meeting.

Planning Board

The Cape Elizabeth Planning Board will hold public hearings on a site plan amendment for a basketball court at Spurwink School and amendments to two subdivisions. The board will also consider a contract zoning amendment referred by the Town Council.

• Cape Elizabeth Basketball Courts Site Plan Amendment at 6 Scott Dyer Road
• Old Mill Road Subdivision Amendments to merge lots 2, 3, and 4
• 7 Scott Dyer Road Subdivision and Site Plan Amendments for Tarbox Triangle Subdivision
• Contract Zoning Amendment to establish Contract Zoning (Zoning Ordinance Amendment Sec. 19-10-3)

Town Council

The Cape Elizabeth Town Council will convene a regular meeting to discuss updates from the Finance Committee, Diversity Equity and Inclusion Committee, and Town Manager. Key decisions include liquor license renewals, committee appointments, and amendments to traffic regulations. Public hearings will cover proposed FY 2026 budget and Chapter 13 traffic regulation changes.

• Liquor License Renewal for Tostones Cafe
• Recycling Committee Vacancy
• Code Enforcement Appointments (Benjamin McDougal, Jake Deslandes)
• Public Hearing on Amendments to Chapter 13 Traffic Regulations (Shore Road/Cliff House Beach Parking)
• Public Comments on FY 2026 Municipal Budget

The Cape Elizabeth Town Council approved amendments to Chapter 13 Traffic Regulations and tabled a change proposal for the Landfill Solar Project to a future executive session. The council also approved the consent calendar, including a liquor license renewal, a committee appointment, and code enforcement appointments. No other substantive decisions were made; the meeting included reports and workshops.

• Adopted amendments to Chapter 13 Traffic Regulations (7-0)
• Tabled Landfill Solar Project change proposal to executive session (7-0)
• Approved consent calendar: liquor license renewal for Tostones Cafe, appointment of Melissa Kim to Recycling Committee, and code enforcement appointments (7-0)
• Approved minutes of March 10, March 24, and April 7 meetings (7-0)

School Board

The Cape Elizabeth School Department's Public Outreach Committee is meeting to review current outreach efforts, identify outdated information, and plan future communications. The agenda is procedural, focusing on process and upcoming topics rather than specific decisions.

• Review of current public outreach efforts
• Discussion of information needing updates and the update process
• Identification of topics to communicate in coming months
• Planning agenda for next meeting

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to review the status of Task A, an audit of data collection, use, and disclosure practices across all town departments, and to discuss Task C, which involves creating tools to raise community awareness about privacy challenges from data collection and surveillance technologies. The committee will also approve minutes from its February 13, 2025 meeting and take public comment.

• Review status of Task A: audit of data collection, use, and disclosure policies of all town departments
• Discuss Task C: tools for community awareness on privacy and surveillance technologies
• Approve meeting minutes from February 13, 2025
• Public comment period limited to 15 minutes, 3 minutes per speaker

The committee approved a motion to formally ask the IT Department to attend meetings consistently, passing 3-0. They also discussed the upcoming town council workshop on April 14, where Chair Romano will give a five-minute presentation, and Mike volunteered to draft sample survey questions for community engagement.

• Approved motion to request IT Department attendance at meetings (3-0)
• Approved meeting minutes from February 13, 2025 (3-0)

Thomas Memorial Library Committee

The Thomas Memorial Library Committee is meeting to discuss the second draft of its 2024-2025 strategic plan, test for consensus, and agree on next steps for completing the plan, including an introduction, situation overview, and measures of success. If time allows, they will also discuss moving from planning to implementation and review the planning process. This is a working session focused on refining the plan, not a public hearing or decision on specific projects.

• Discuss 2nd draft of strategic plan and agree on changes
• Test for consensus and closure on core plan
• Agree on vision for completing plan: introduction, situation 2025, measures of success
• Discuss turning from plan development to implementation (if time allows)
• Planning process review (if time allows)

Riverside Cemetery Committee

The Riverside Cemetery Committee is meeting to consider a request from a former Cape Elizabeth resident to purchase a burial lot for his family, and to continue its review of guidelines for such requests. The committee will also welcome the new Town Clerk, Angela Frawley, who will serve as staff, and will approve minutes from the January meeting.

• Request to purchase a lot by S. Mason Pratt, a Standish resident, for cremated remains of family members
• Introduction of Town Clerk Angela Frawley as new committee staff
• Continued discussion of guidelines for reviewing purchase requests
• Approval of minutes from January 7, 2025 meeting

The Riverside Cemetery Committee denied a request from S. Mason Pratt to purchase a lot for cremation burials, citing his lack of recent residency and connections to Cape Elizabeth. The committee also re-elected Frances Bagdasarian as chair for 2025 and approved the January 7, 2025 minutes. No formal purchase rules were recommended, with the committee continuing to review requests case-by-case.

• Denied S. Mason Pratt's request to purchase a lot for cremation burials (3-0)
• Re-elected Frances Bagdasarian as chair for 2025 (3-0)
• Approved minutes of January 7, 2025 meeting as written (3-0)

School Board

The Cape Elizabeth School Board will vote on the 2025-2026 budget of $36,552,456, approve trips for robotics and the Women's Leadership Academy, and consider several policy updates. The meeting also includes presentations on student achievements and reports from the superintendent and business manager.

• Adopt 2025-2026 School Board Budget of $36,552,456
• Approve Cape Robotics trip to VEX World Championships in Dallas, TX (May 5-12, 2025)
• Approve Women's Leadership Academy trip to Grand Teton National Park (Sept 30-Oct 5, 2025)
• Approve policies JJI (Athletic Philosophy), KCD (Public Gifts/Donations), IJOC (School Volunteers)
• First reading of policies BCA (Board Ethics), BEC (Executive Session), FFAA (Memorial Scholarships), IKF (Graduation Requirements)

The Cape Elizabeth School Board approved the 2025-2026 school budget of $36,552,456 and the related revenue components, along with a warrant article for the Town Clerk. The board also approved trips for the VEX Robotics World Championships and the Women's Leadership Academy to Grand Teton National Park, and adopted several policies. All votes were 7-0.

• Adopted 2025-2026 school budget of $36,552,456 (7-0)
• Approved budgetary warrant article for Town Clerk submission (7-0)
• Approved Cape Robotics trip to VEX World Championships in Dallas, TX (7-0)
• Approved Women's Leadership Academy trip to Grand Teton National Park (7-0)
• Approved Policy JJI - Athletic Philosophy and Beliefs (7-0)
• Approved administrative procedure JJI-R - Athletic Guidelines (7-0)
• Approved Policy KCD - Public Gifts/Donations to the School (7-0)
• Approved Policy IJOC - School Volunteers (7-0)

School Board

The Cape Elizabeth School Board will hold an executive session to discuss labor contracts and future negotiations. No decisions are listed on this agenda.

Conservation Committee

The Cape Elizabeth Conservation Committee is meeting to discuss Greenbelt implementation and management projects, including Boy Scout proposals, a site visit for Winnick Woods invasives management, and other trail work. They will also review the April 15 Planning Board agenda. The meeting includes citizen comments and approval of February minutes.

• Review of Boy Scout proposals for Greenbelt projects
• Schedule Winnick Woods invasives management site visit
• Review of April 15 Planning Board agenda
• Approval of February 8, 2025 meeting minutes

The Cape Elizabeth Conservation Committee approved a Boy Scout proposal to repair and build bridges on the Dyer Woods trail loop, with expenditures up to $1,500. They also partially approved a mountain bike group's application for Wednesday rides without food service, and scheduled a site visit for invasive species management at Winnick Woods. Other items, such as a bike group volunteer trail project and a yard waste cleanup suggestion, were deferred or referred for further action.

• Approved Boy Scout bridge project with up to $1,500 in expenditures (6-0)
• Partially approved mountain bike group rides on Wednesdays with no food service (7-0)
• Scheduled Winnick Woods invasives management site walk with arborist
• Decided to move boardwalk and trail rope divider at Town Farm Trail to higher ground on April 15, 2025
• Deferred decision on bike group volunteer trail project to next meeting
• Referred yard waste cleanup suggestion to Public Works for jurisdiction check

Town Council

The Cape Elizabeth Town Council will decide whether to schedule four referendums on April 7: Town Center amendments, school construction funding, and a solar panel project for school construction. Public comment is limited to 15 minutes per item, with 3 minutes per speaker. The meeting also includes an election warrant for the June 10 ballot.

• Consider scheduling Town Center amendments to referendum (Item #46-2025)
• Consider scheduling school construction referendum (Items #47A-2025, #47B-2025)
• Consider scheduling solar panel project for school construction to referendum (Items #48A-2025, #48B-2025)
• Election warrant for June 10, 2025 referendum (Item #49-2025)

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss business-related issues with the local business community, based on reports from the Greater Portland Council of Governments (GPCOG). This is a discussion-only session; no formal decisions will be made. A special meeting follows at 7:00 p.m.

• Joint workshop with business community on business solutions
• GPCOG Business Outreach Final Report presentation
• GPCOG CE Business Community Engagement Report
• GPCOG CE Business Forum Post Report
• GPCOG CE Business Actionable Next Steps Survey

Accessibility & Inclusion Committee

The Cape Elizabeth Diversity, Equity, and Inclusion Committee will convene to adopt minutes from its March 12 meeting, discuss revisions to a presentation for the Town Council, and hear public comments. The meeting is procedural with no concrete decisions scheduled.

The Diversity, Equity, and Inclusion Committee unanimously approved the minutes from the March 12, 2025 meeting. The committee finalized a slide presentation for the April 14 Town Council meeting, which proposes renaming the committee to the Cape Elizabeth Accessibility and Inclusion Advisory Committee and aligns its work with the Town Council's goals. No other substantive decisions were made.

• Approved minutes from March 12, 2025 meeting (unanimous)
• Finalized slide presentation for April 14 Town Council meeting, including proposed name change to Cape Elizabeth Accessibility and Inclusion Advisory Committee

Planning Board

The Cape Elizabeth Planning Board is holding a workshop to discuss two items: a request to amend a 4-lot subdivision on Old Mill Road to a 2-lot subdivision, and general planning board logistics, committee work, and training. This is a workshop, not a decision-making meeting, and public comment is only accepted in writing.

• Discussion of amending Old Mill Road 4-lot subdivision to 2-lot subdivision (R02-Lot 16; 16-3; 16-4 and 16-5)
• Discussion of planning board meeting logistics, related committee work, and training

Recycling Committee

The Cape Elizabeth Recycling Committee will convene at 7:00 PM at the Public Works Department (10 Cooper Drive) to approve draft meeting minutes from January 2, 2025, and receive updates on recycling center operations. The meeting includes public comment periods for agenda and non-agenda items, a Q+A series, and committee member updates.

• Approval of January 2, 2025 draft meeting minutes
• Recycling Center Update (8:15 PM)
• Public comment opportunities for agenda and non-agenda items

School Board

The Cape Elizabeth School Board Negotiations Committee will hold an executive session to discuss contract talks with the Cape Elizabeth Education Association units representing bus drivers, custodians, food service workers, and maintenance mechanics.

• Executive session under 1 M.R.S.A. §405 (6)(D) for union negotiations

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss a solar evaluation of a current offer. The agenda includes roll call, public comment, approval of minutes, and the main item on solar. This is a regular meeting with one substantive agenda item.

• Solar evaluation of current offer

Energy Committee

The Cape Elizabeth Energy Committee will discuss a solar evaluation of the current offer from Encore, following concerns about missed deadlines and reduced savings. The committee previously recommended legal review and renegotiation options. This meeting is a regular session with public comment and minutes approval.

• Solar evaluation of current Encore offer
• Approval of minutes from previous meeting
• Public comment period

The Energy Committee voted to recommend that the Town Council pause all activity on the Encore Energy solar land lease pending legal review of the contract, citing concerns about Encore's failure to file paperwork, the reduced lease value of $24,000/year compared to prior offers, and trust issues. The committee also agreed to explore alternative vendors and PUC options, and to draft a memo to the Town Council summarizing these concerns. Additionally, the committee discussed engaging the School Board on the Climate Action Plan and noted potential impacts of federal funding cuts.

• Recommended pausing Encore solar project pending legal review (consensus)
• Agreed to engage legal counsel to review contract status and potential breaches
• Agreed to explore alternative vendors (Ongresco, NextGrid, Tangent) and PUC options
• Agreed to use Maine Won't Wait as baseline for Climate Action Plan
• Agreed to draft memo to Town Council recommending pause on Encore deal
• Agreed to provide School Board with energy and climate briefing

School Board

The Cape Elizabeth School Board is hosting a budget workshop to review the FY 2026 budget proposal, discuss potential reductions, and address uncertainties like health insurance costs. The meeting will also include a public comment period and a Q&A document review.

• Review of FY 2026 budget proposal
• Discussion of possible reductions to the budget
• Update on health insurance 'ceiling' and other budgetary unknowns
• Public comment period
• Review of School Board Budget Q&A Document

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss the renewal of the Wentworth Lodge special event facility site plan and to address board logistics, committee work, and training. Public comment is by written submission only; no public speaking is available at the workshop.

• Discussion of Wentworth Lodge Special Event Facility Site Plan Renewal at 10 Winters Lane (R08-001-02H)
• Planning Board logistics, related committee work, and training

School Board

The Cape Elizabeth School Board Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Administrative Assistants and Educational Technicians I unit. The meeting is closed to the public and is scheduled for April 1, 2025, at 3:45 p.m. in the Wm. Jordan Conference Room at Town Hall.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association for Administrative Assistants and Educational Technicians I unit

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and consider revisions to several school policies, including athletics, public gifts/donations, volunteers, board ethics, executive sessions, memorial scholarships, and graduation requirements. Most items are follow-ups to first readings at the March 11 board meeting, with no public comments received on several. The committee will also discuss upcoming policy reviews.

• JJI - Athletic Philosophy and Beliefs: policy revised to cover all extracurricular activities; JJI-R procedure recommended for inclusion in Policy Manual
• KCD - Public Gifts/Donations: threshold for board approval of donations being adjusted; public notice for gifts requiring reciprocal action
• IJOC - School Volunteers: added language prohibiting volunteers from capturing photos/videos
• BCA - Board Ethics: reviewing MSMA sample language for clarity
• IKF - Graduation Requirements: changes proposed in Science and Social Studies

The Policy Committee voted to move five policy revisions to the School Board for readings and approval at the April 8, 2025 meeting. These include updates to athletic philosophy (JJI), public gifts/donations (KCD), school volunteers (IJOC), board ethics (BCA), executive sessions (BEC), and memorial scholarships (FFAA). The committee also discussed a proposed change to graduation requirements starting with the Class of 2029, adding World Language II and increasing Social Studies credits to 35, but took no formal action on it.

• Moved Policy JJI (Athletic Philosophy) to April 8 School Board agenda for second reading and approval
• Moved Policy KCD (Public Gifts/Donations) to April 8 School Board agenda for second reading and approval
• Moved Policy IJOC (School Volunteers) to April 8 School Board agenda for second reading and approval
• Moved Policy BCA (Board Ethics) to April 8 School Board agenda for first reading
• Moved Policy BEC (Executive Session) to April 8 School Board agenda for first reading
• Moved Policy FFAA (Memorial Scholarships and Gifts) to April 8 School Board agenda for first reading

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The meeting will be held in executive session, meaning it is closed to the public, as permitted by state law for negotiation discussions.

• Executive session for negotiation discussions with the Cape Elizabeth Education Association
• Covers Educational Technicians II and III unit

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to discuss negotiations with the Cape Elizabeth Education Association for the Administrative Assistants and Educational Technicians I unit. The meeting is an executive session, closed to the public, held for negotiation discussions.

• Executive session under 1 M.R.S.A. §405 (6)(D)
• Negotiations with Cape Elizabeth Education Association
• Covers Administrative Assistants and Educational Technicians I unit

School Board

The Cape Elizabeth School Board is holding a budget workshop to discuss the FY2026 budget proposal. They will review a Q&A document, state funding, health insurance costs, fund balance, and possible reductions. The board will also discuss members' support of the budget at this time.

• Review of possible reductions to the FY26 budget proposal
• Update on health insurance 'ceiling' and other budgetary unknowns
• Fund balance review and plan
• State funding reminder
• Public comment

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will meet on March 25, 2025, to review two property-owner requests for variances under the town’s zoning ordinance. The board will also approve minutes from the February 25, 2025 meeting before adjourning.

• Brett Cary requests dormers to add third-floor living space at 8 Beach Bluff Terrace
• Sandra Raymond seeks variance to add mudroom and garage at 6 Fenway Road

The Cape Elizabeth Zoning Board of Appeals approved a request to add dormers for third-floor living space at 8 Beach Bluff Terrace, determining it would not increase the existing nonconformity. The board also denied a variance request for a mudroom and garage at 6 Fenway Road, finding the property could yield a reasonable return without it and the hardship was not unique to the lot.

• Approved dormer addition at 8 Beach Bluff Terrace (7-0)
• Approved findings of fact for dormer application (7-0)
• Denied variance for mudroom and garage at 6 Fenway Road (7-0)
• Approved findings of fact for variance denial (7-0)
• Approved additional findings and conclusion for variance denial (7-0)

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Bus Drivers, Custodians, Food Service, and Maintenance Mechanic unit. The session is closed to the public as permitted by state law.

• Executive session for negotiation discussions with the Cape Elizabeth Education Association
• Unit covered: Bus Drivers, Custodians, Food Service, and Maintenance Mechanic

Town Council

The Cape Elizabeth Town Council is holding a special meeting with two public hearings: one on a citizen petition to send Town Center zoning amendments to a referendum, and another on the School Board's recommendation for a school construction referendum. The council will also enter executive session to consult with the town attorney regarding Chapter 19 Town Center zoning amendments.

• Executive session to consult with Town Attorney on Chapter 19 Town Center Zoning Amendments
• Public hearing on citizen petition to send Town Center amendments to referendum (filed 02/24/2025, certified 02/27/2025)
• Public hearing on School Board recommendation for school construction referendum
• Tax impact of new debt attached to school construction item

Town Council

The Finance Committee is holding a workshop to continue reviewing the proposed FY 2026 Municipal Budget, with public comment limited to 15 minutes. They will also review pending items and the town fee schedule. No formal votes will be taken at this workshop.

• Review of proposed FY 2026 Municipal Budget
• Review of pending items and town fee schedule
• Public comment on each agenda item (3 minutes per person, up to 15 minutes total)

School Board

The Cape Elizabeth School Board Negotiations Committee will hold an executive session to discuss contract negotiations with the Cape Elizabeth Education Association for Educational Technicians II and III units. No decisions are scheduled for this meeting.

Fort Williams Park Committee

The Fort Williams Park Committee is holding its monthly meeting to approve minutes, hear updates from Friends of Fort Williams, and discuss park projects including a workshop debrief, project assignments, VAG and B2B updates, and the Cape Elizabeth High School graduation. Public comment is offered at two points, with a three-minute limit per speaker.

• Approval of February 20, 2025 draft minutes
• Friends of Fort Williams update
• Workshop debrief and project assignments
• VAG and B2B updates
• CEHS graduation update

The Fort Williams Park Committee voted to approve the February 20, 2025 meeting minutes. They agreed to remove the Powers Road project from consideration due to town budget constraints, deferring it to a future fiscal year. The committee also discussed the Pond Pavilion design, with a preference for a fireplace, and noted that the high school graduation will relocate to the Green.

• Approved February 20, 2025 meeting minutes (4-0)
• Removed Powers Road project from consideration (committee consensus)
• Deferred Powers Road project to future fiscal year (committee consensus)
• Agreed bleacher removal is not an immediate need (committee consensus)

School Board

The Cape Elizabeth School Board Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association Administrative Assistants and Educational Technicians I unit. No public votes or decisions are scheduled for this meeting.

Planning Board

The Cape Elizabeth Planning Board will consider two site plan amendments for town projects: an outdoor basketball court near Spurwink School and a driveway connecting Holman Road to the Thomas Memorial Library parking lot. They will also discuss a zoning ordinance amendment to establish contract zoning, referred by the Town Council. Public comments will be limited to completeness for the site plan items.

• Site plan amendment for outdoor basketball court at 6 Scott Dyer Road (U21-10)
• Site plan amendment for library parking lot driveway connection to Holman Road (U21-12)
• Zoning ordinance amendment to establish contract zoning (Sec. 19-10-3)
• Public hearing scheduled for library driveway connection
• Approval of February 18, 2025 meeting minutes

The Cape Elizabeth Planning Board approved a site plan amendment for a 19' by 22' connector from Holman Road to the Thomas Memorial Library parking lot, with conditions including signage. The board also deemed complete and then tabled a separate application for a basketball court at Spurwink School to the April 15, 2025 meeting for a public hearing. Contract zoning amendments were tabled to the same meeting with amendments to affordable housing and open space language.

• Approved Holman Road/library parking lot connector site plan amendment (6-0)
• Deemed complete basketball court site plan amendment (6-0)
• Tabled basketball court site plan amendment to April 15, 2025 public hearing (6-0)
• Tabled contract zoning amendments to April 15, 2025 public hearing, with amendments to affordable housing and open space language (6-0)
• Approved February 18, 2025 meeting minutes (6-0)

Town Council

The Cape Elizabeth Town Council Finance Committee is holding a workshop to review the proposed FY 2026 municipal budget. The town manager and finance director will present the budget, followed by committee discussion and public comment. This is the first review; the review will continue on March 20. No formal decisions will be made at this workshop.

• Proposed FY 2026 Municipal Budget presented by Town Manager Patrick Fox and Finance Director Kristie Bradbury
• Public comment limited to 15 minutes, 3 minutes per person
• Review continues on March 20

Community Services Committee

The Community Services Committee is meeting to discuss department updates and the Fort Williams and Portland Head Light (PHL) update. The agenda includes public comment, approval of minutes from January 8, 2025, and correspondence. No votes or decisions are listed on the agenda.

• CECS Department Updates
• Ft Williams and PHL Update
• Approval of draft minutes from January 8, 2025
• Public comment period (3 minutes per person, 15 minutes per agenda item)

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to adopt minutes from its February 12, 2025 meeting, summarize a March 5 workshop, and discuss its charge, name, and alignment with Town Council goals. The meeting includes public comment periods and no substantive decisions are listed on the agenda.

School Board

The Cape Elizabeth School Board will hold its regular business meeting, voting on administrator contract renewals, the creation of a three-member Public Outreach standing committee, and several policy approvals. The board will also hear an ELA curriculum update, a business manager's report, and updates on the school building project and enrollment numbers.

• Vote on administrator contract renewals for eight administrators, including principals and directors
• Consideration to create a three-member Public Outreach School Board standing committee
• Approval of Policy EEA (Student Transportation Services), JICIA (Weapons, Violence and School Safety), and BEDF (Voting Methods and Quorums)
• First reading of policies on athletic philosophy, public gifts/donations, and school volunteers
• Presentation on ELA curriculum review update

School Board

The Cape Elizabeth School Board's Negotiations Committee is meeting to enter an executive session for negotiation discussions with the Cape Elizabeth Education Association unit representing bus drivers, custodians, food service, and maintenance mechanics. No other items are on the agenda.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association (bus drivers, custodians, food service, maintenance mechanics)

Town Council

The Appointments Committee will interview three applicants for a vacancy on the Recycling Committee, a seat left unfilled from the 2024 appointments cycle. They will also discuss how to fill a vacancy on the Ad Hoc Privacy Advisory Committee following a resignation. The committee may decide whether to recommend a candidate to the Town Council on April 14.

• Interviews for Recycling Committee: Chris A. Gorski (36 Cliff Avenue), Ellen Rogers (4 Crescent Road), Melissa Kim (19 Patricia Drive)
• Recycling Committee term expires 12/31/2027
• Discussion on filling Ad Hoc Privacy Advisory Committee vacancy after Greg Reid's resignation (term expires 7/2026)

Town Council

The Cape Elizabeth Town Council is holding a regular meeting with a public hearing and multiple action items. Key items include a Planning Board recommendation on supplemental LD 2003 amendments, a liquor license renewal for The Good Table, a School Board recommendation for a school construction referendum, referral of the FY 2026 municipal budget to the Finance Committee, and consideration of Town Center zoning amendments and traffic regulation changes. The council will also consider scheduling public hearings on a citizen petition for Town Center amendments and on traffic regulation amendments.

• Public hearing on Planning Board recommendation for supplemental LD 2003 amendments
• The Good Table liquor license renewal
• School Board recommendation for school construction referendum
• Referral of FY 2026 municipal budget to Finance Committee
• Consider amendments to Chapter 19 Zoning Ordinance (Town Center) and Chapter 13 Traffic Regulations

The council scheduled a March 24 public hearing on the School Board's construction and solar referendum questions, and another March 24 hearing on a citizen petition to send Town Center zoning amendments to referendum. It also referred the FY 2026 municipal budget to the Finance Committee, tabled Town Center zoning amendments pending attorney review, and approved a liquor license renewal for The Good Table.

• Approved Feb 10, 2025 minutes (7-0)
• Approved liquor license renewal for The Good Table, 527 Ocean House Road (7-0)
• Referred LD 2003 zoning amendments to a council workshop (7-0)
• Scheduled March 24 public hearing on school construction and solar referendum (7-0)
• Referred FY 2026 municipal budget to Finance Committee (7-0)
• Scheduled March 24 public hearing on citizen petition for Town Center zoning referendum (7-0)
• Tabled Town Center zoning amendments pending attorney review (7-0)
• Scheduled April 14 public hearing on traffic regulations amendments (7-0)

School Board

The Cape Elizabeth School Department's Buildings & Grounds Committee is meeting to review current capital improvement, maintenance, and repair projects, and to review a draft plan dated 2025-02-26. The agenda is procedural, with no specific projects, dollar amounts, or decisions listed.

• Review current CIP/Maintenance/Repair projects
• Review draft CIP/Maintenance/Repair plan for 2025-02-26

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to review progress on Task A, an audit of town departments' data collection and privacy practices, and to discuss Task C, which focuses on raising community awareness about privacy issues. The committee will also approve minutes from the previous meeting and take public comments.

• Review status of Task A: audit of data collection, use, and disclosure policies across all town departments
• Discuss Task C: create tools to understand community views on privacy and surveillance technologies
• Approve meeting minutes from February 13, 2025
• Public comment period with 3-minute limit per speaker and 15-minute total

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve minutes, review its 2025 goals, discuss outreach and communications, and receive an update on the Recycling Center. Public comment is allowed on both agenda and non-agenda items, with a three-minute limit per speaker.

• Approval of January 2, 2025 draft meeting minutes
• Review of Committee Goals for 2025
• Discussion of Outreach, Communications, and Social Media
• Recycling Center Update

The Recycling Committee unanimously approved its 2025 goals and discussed plans for a Q+A series in the Cape Courier, a spring article, and a tour of Ecomaine. They also set the clothing swap for May 3rd and are working on a school composting project with the elementary school. No formal votes were taken on these outreach items.

• Approved 2025 committee goals (6-0)
• Approved January 2, 2025 meeting minutes (6-0)
• Set clothing swap date for May 3rd
• Scheduled future meeting with South Portland about swap shop

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will discuss short- and long-term goals and draft an initial recommendation to present to Town Councilors. The meeting is open to public comment with specific rules for speaking.

• Discussion of long-term and short-term goals and objectives
• Draft initial recommendation for input from Town Councilors

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The session is closed to the public, as permitted by state law, and no decisions or proposals are detailed in the agenda.

• Executive session for negotiations with Educational Technicians II and III unit
• Meeting held at Wm. Jordan Conference Room, Town Hall

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss amending the Old Mill Road subdivision from four lots to two lots, as proposed by Brendan Ready. The board will also discuss meeting logistics, related committee work, and training. No public speaking is available at the workshop; written comments are encouraged.

• Amend Old Mill Road 4-lot subdivision to 2-lot subdivision (R02-Lot 16, 16-3, 16-4, 16-5)
• Discussion of Planning Board logistics, committee work, and training
• Public comment via written submissions only

School Board

The Cape Elizabeth School Board’s Negotiations Committee will hold an executive session to discuss contract terms with the Cape Elizabeth Education Association Administrative Assistants and Educational Technicians I unit. No decisions are scheduled for this closed meeting.

School Board

The Cape Elizabeth School Board's Policy Committee is meeting to review and revise several school policies, including athletic philosophy, student transportation, weapons and school safety, voting methods, and public gifts. They will also discuss new policies on school volunteers and board ethics. The committee aims to reach consensus on revisions before forwarding them to the full School Board for approval.

• Review of Policy JJI (Athletic Philosophy) and new procedure JJI-R covering all extracurricular activities
• Discussion of walk-to-school zone for Pond Cove students, focusing on safety on Scott Dyer Road
• First reading of Policy EEA (Student Transportation) at Feb 11 board meeting; no comments received
• First reading of Policy JICIA (Weapons, Violence and School Safety) at Feb 11 board meeting; no comments received
• Proposed adjustment to gift value threshold requiring School Board approval under Policy KCD

The Cape Elizabeth School Board Policy Committee met on March 3, 2025, and recommended moving several policy revisions to the School Board for readings and approval. Policies JJI (Athletic Philosophy), EEA (Student Transportation), JICIA (Weapons, Violence and School Safety), BEDF (Voting Methods and Quorums), KCD (Public Gifts/Donations), and IJOC (School Volunteers) were advanced. Policy BCA (Board Ethics) was tabled for further discussion at the next committee meeting. No final approvals were made; all actions are recommendations to the full board.

• Moved Policy JJI (Athletic Philosophy) to March 11 School Board agenda for first reading
• Moved Policy EEA (Student Transportation) to March 11 School Board agenda for second reading and approval
• Moved Policy JICIA (Weapons, Violence and School Safety) to March 11 School Board agenda for second reading and approval
• Moved Policy BEDF (Voting Methods and Quorums) to March 11 School Board agenda for second reading and approval
• Moved Policy KCD (Public Gifts/Donations) to March 11 School Board agenda for first reading
• Moved Policy IJOC (School Volunteers) to March 11 School Board agenda for first reading
• Tabled Policy BCA (Board Ethics) for further review at March 31 Policy Committee meeting

Town Council

The Cape Elizabeth Town Council is holding a workshop to hear a presentation on the FY 2024 audit results, receive a recommendation from the Ad Hoc Privacy Advisory Committee for a third-party review of the town's IT infrastructure, get a status report on the Climate Action Plan, and discuss supplemental LD 2003 amendments. No formal votes are expected, but the council may give guidance on these items.

• FY 2024 audit results presentation by Runyon Kersteen and Ouellette
• Ad Hoc Privacy Advisory Committee recommends third-party IT infrastructure audit
• Climate Action Plan status report from Energy Committee
• Supplemental LD 2003 amendments referred to Planning Board; public hearing anticipated March 10

Town Council

The special Town Council meeting scheduled for February 27, 2025, was cancelled after a citizen petition was filed on February 24. The petition, if verified, will suspend the zoning amendments passed on February 10 and send them to a referendum. The council will instead hold its already-scheduled workshop at 7:00 p.m. The agenda also includes a reconsideration item for the zoning amendments, with public comment limited to 15 minutes.

• Citizen petition filed Feb 24 to refer Town Center zoning amendments to referendum
• Zoning amendments passed Feb 10 by split vote; requested by HardyPond Development for 33-unit apartment complex
• Reconsideration of Item #33-2025: Amendments to Chapter 19 Zoning Ordinance
• Public comment limited to 15 minutes, 3 minutes per person
• Town staff and attorney verifying petition signatures

Town Council

The Town Council will hold a workshop to review the FY2026 municipal budget and discuss housing goals. No formal decisions will be made, but guidance may be provided for future actions. The workshop includes updates on the website, Fort Williams Park, and a discussion on housing diversity.

• Website and Communications Update with draft Council Corner Guidelines
• Fort Williams Park Committee update on Powers Road study and Goddard Mansion
• FY2026 Municipal Budget Review overview by Finance Director and Town Manager
• Discussion of housing goals based on Ad Hoc Housing Diversity Study Committee report

School Board

The Cape Elizabeth School Board is holding a recorded workshop to review and refine the proposed FY 2026 budget. Members will discuss administration pilots, new positions, state funding, and public questions before setting the next workshop’s agenda.

• Review School Board Budget Q & A Document
• Review two administration pilots
• Review all newly proposed positions for FY26 budget
• Discuss ED279 State Funding

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will consider a variance request from Sandra Raymond, owner of 6 Fenway Road (Map U44 Lot 11), to add a mudroom and garage to her house under Section 19-5-2.B.2 of the Zoning Ordinance. The board will also approve minutes from the January 28, 2025 meeting. No other business is listed.

• Variance request by Sandra Raymond for 6 Fenway Road to add mudroom and garage
• Approval of minutes from January 28, 2025 meeting

The Board of Zoning Appeals heard a request from Sandra Raymond for a variance to add a mudroom and garage at 6 Fenway Road. After a motion to deny failed 2-3 and a motion to approve failed 3-2, the board voted unanimously to table the application until the next full board meeting.

• Approved minutes of January 28, 2025, with corrections (5-0)
• Motion to deny variance for 6 Fenway Road failed (2-3)
• Motion to approve variance for 6 Fenway Road failed (3-2)
• Tabled variance application for 6 Fenway Road until next full board meeting (5-0)

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Bus Drivers, Custodians, Food Service, and Maintenance Mechanic unit. The meeting is closed to the public and is scheduled for February 24, 2025, at 3:00 p.m. in the CEMS Library.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association for Bus Drivers, Custodians, Food Service, and Maintenance Mechanic unit

Town Council Ordinance Committee

The Cape Elizabeth Ordinance Committee will meet to approve minutes from December 11, 2024, hear public comment, and discuss the Shore Road Parking Study. The meeting is scheduled for February 24, 2025, from 4:00 to 6:00 p.m. in the Jordan Conference Room at Town Hall. No other substantive items are listed.

• Approval of December 11, 2024 meeting minutes
• Discussion of Shore Road Parking Study
• Public comment periods (two on agenda)

School Board

The Cape Elizabeth School Board is holding a special business meeting to consider a resolution recommending the Town Council place a $86,499,993 new construction and renovation referendum question and a $1,725,000 solar array referendum question on the ballot. The board will also discuss fundraising efforts to reduce the bond amount and consider establishing a new Community Engagement Committee for public outreach. An update on the building project from Lisa Sawin of Harriman is scheduled.

• Resolution for $86,499,993 new construction and renovation referendum question
• Resolution for $1,725,000 solar array referendum question
• Update on building project from Lisa Sawin of Harriman
• Discussion on fundraising to decrease bond amount
• Discussion on establishing a Community Engagement Committee

The Cape Elizabeth School Board voted 7-0 to recommend that the Town Council place an $86,499,993 school construction and renovation project on the June 2025 ballot, along with a $1,725,000 solar array question. The project includes a new middle school, an addition and renovations to Pond Cove Elementary School, site work, and soft costs. The board also discussed fundraising to reduce the bond amount and agreed to develop a Community Engagement Committee for public outreach.

• Approved resolution recommending $86,499,993 school project referendum (7-0)
• Approved resolution recommending $1,725,000 solar array referendum (7-0)
• Discussed fundraising efforts to decrease bond amount
• Agreed to develop a Community Engagement Committee for public outreach

Fort Williams Park Committee

The Fort Williams Park Committee will meet to review draft minutes, discuss the Beach to Beacon event, receive an update from the Friends of Fort Williams, and hold workshop discussions. Public comment periods are scheduled before and after agenda items.

• Approval of January 16, 2025 draft minutes
• Beach to Beacon event discussion
• Friends of Fort Williams update
• Project assignments and workshop discussion
• Public comment opportunities (before and after agenda items)

The Fort Williams Park Committee discussed relocating the Beach to Beacon packet pickup and vendor fair to the park, but no decision was made; it will be discussed further at a March 3 meeting. The committee conditionally supported a VAG Fair car show but not on June 14, suggesting a fall date instead. The committee also approved the January 16 meeting minutes and discussed the USS Eagle ceremony and upcoming workshop.

• Approved January 16, 2025 meeting minutes (5-0)
• Supported VAG Fair request but not on June 14; suggested fall date
• Tabled Beach to Beacon relocation discussion to March 3 meeting

Planning Board

The Cape Elizabeth Planning Board will meet on February 18, 2025, to decide on two major public hearings: an 18-unit condominium development at 90 Ocean House Rd and a seasonal restroom site plan amendment for the Purpoodock Club at 300 Spurwink Ave. The meeting will also include approval of minutes from the January 21, 2025 meeting and a public comment period for non-agenda items.

• Blue Meadow Final Subdivision Review and Resource Protection Permit for 18-unit condominium at 90 Ocean House Rd
• Purpoodock Club Seasonal Restroom Site Plan Amendment near 8th and 14th tee at 300 Spurwink Ave
• Approval of minutes from January 21, 2025 meeting
• Public hearing for Major Subdivision Review (Sec. 16-2-4) and Resource Protection Permit (Sec. 19-8-3)
• Public hearing for Site Plan Amendment (Sec. 19-9) and completeness review

Planning Board

The Cape Elizabeth Planning Board will hold a special workshop to discuss a site plan proposal for a 33-unit residential apartment building at 300-400 Town Common Circle, presented by Bob Gaudreau of Hardy Pond Development Company. The board will also discuss meeting logistics, related committee work, and training. Public comment is limited to written submissions; no public speaking opportunity is available at the workshop.

• 33-unit residential apartment building proposed at 300-400 Town Common Circle
• Site plan discussion with Bob Gaudreau of Hardy Pond Development Company
• Planning Board logistics, committee work, and training discussion

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to discuss the February 3, 2025 town council workshop regarding a committee recommendation, and to review documents provided by Chris A. Gorski and a City of Boston surveillance policy provided by Curt Kelly. The agenda also includes approving minutes from previous meetings and a public comment period.

• Discuss February 3, 2025 town council workshop regarding committee recommendation
• Review and discuss documents provided by Chris A. Gorski
• Review and discuss City of Boston surveillance policy provided by Curt Kelly
• Approve meeting minutes from November 20, 2024 and January 9, 2025
• Approve workshop minutes from January 17, 2025

The Ad Hoc Privacy Advisory Committee approved three sets of minutes and discussed next steps for a privacy review/audit RFP. Members agreed to finalize the RFP with IT and Pat Fox, and to hold a workshop in early March. They also discussed involving a town councilor as a project sponsor and researching community concerns, but no formal decisions were made on these items.

• Approved meeting minutes from November 20, 2024 (4-0)
• Approved meeting minutes from January 9, 2025 (4-0)
• Approved workshop minutes from January 17, 2025 (4-0)

Energy Committee

The Cape Elizabeth Energy Committee will meet to appoint officers, review the Freedom of Access Act (FOAA), receive a solar update, and discuss climate action planning. The meeting includes public comment and approval of previous minutes.

• Appoint officers and review FOAA
• Solar update
• Climate Action Planning

The committee tabled approval of previous minutes and discussed the Encore solar project, noting missed deadlines and reduced projected savings. It recommended an immediate legal review by Town Energy Counsel David Littell and a memo to the Town Manager outlining concerns and requests. No formal votes were taken on these recommendations.

• Tabled approval of previous meeting minutes until next session
• Recommended immediate legal review by Town Energy Counsel David Littell
• Recommended requiring proof of permits, milestone tracking, and penalty clauses from Encore
• Recommended creating a formal memo to the Town Manager by Monday outlining concerns
• Recommended considering renegotiation or reissuing an RFP if Encore fails to proceed

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will meet to discuss its charge, goals, and review the Inclusion Skate event. The meeting includes public comment periods and a vote on prior meeting minutes.

• Vote to adopt minutes from January 15, 2025 meeting
• Discussion of Committee's charge, plans, and goals
• Inclusion Skate debrief

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association's Administrative Assistants and Educational Technicians I unit. The meeting is closed to the public under state law.

• Executive session for negotiation discussions with the Cape Elizabeth Education Association (Administrative Assistants and Educational Technicians I unit)

School Board

The Cape Elizabeth School Board will hold its regular business meeting on February 11, 2025, following a public forum. The board will consider approving the 2025-2026 school year calendar, a resolution on inclusivity, a Model UN trip, the CEHS Program of Studies, and two policies on social media use and rules of order. They will also receive updates on the school building project and enrollment numbers, plus first readings of three additional policies. The meeting includes presentations on a student-led fundraiser and a music award, along with routine reports and committee updates.

• Vote on 2025-2026 School Year Calendar
• Vote on Resolution of Continuing Commitment to Fostering a Community of Respect, Inclusivity, and Support
• Vote on CEHS Model United Nations Trip to Dartmouth College (April 4-6, 2025)
• Vote on Policy GCSB – Social Media Use for School Employees
• Update on school building project by Lisa Sawin from Harriman

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to review minutes, hear citizen comments, and discuss follow-up on CELT easement monitoring. They will also consider greenbelt implementation and management projects, including a permitting proposal from STI, the 2025 priority projects list, an MCC application, field management policy, trail work related to the Trails bond, and the Greenbelt Gazette. The committee will review the February 18 Planning Board agenda and adjourn, with a potential field visit on invasives management scheduled for March or April.

• CELT easement monitoring follow-up
• Permitting proposal from STI
• 2025 Priority Projects list update
• MCC application
• Field Management policy and trail work related to Trails bond

The Cape Elizabeth Conservation Committee approved the 2025 Priority Projects list and authorized sending letters to property owners in Cross Hill regarding encroachments onto town-owned open space. The committee also recommended approval of the Blue Meadow Condominium's Resource Protection permit with a condition for a possible loop trail, and decided to postpone an MCC application and revisit greenbelt permitting in June.

• Approved minutes of January 14, 2025 meeting (6-0)
• Approved sending letters to Cross Hill property owners about encroachments (6-0)
• Approved 2025 Priority Projects list (6-0)
• Recommended Resource Protection permit for Blue Meadow Condominium with loop trail condition (6-0)
• Decided to hold off on MCC application this year
• Agreed to revisit STI permitting proposal in June after budget adoption

Town Council

The Cape Elizabeth Town Council will meet on February 10, 2025, to discuss and vote on several items, including amendments to the Town Center zoning ordinance, the FY2024 audit results, and other policy updates. The meeting will also include reports from the Finance Committee and Town Manager, as well as public hearings and opportunities for public comment.

• FY 2024 audit results receipt (Item #29-2025)
• Purpoodock Club liquor license renewal and special amusement permit (Item #30-2025)
• Thomas Memorial Library policy amendments for safe child/vulnerable adult use (Item #31-2025)
• Public hearing and vote on Town Center zoning ordinance amendments (Items #14 & #33-2025)
• Amendments to the Code of Ethics (Item #34-2025) and Remote Participation Policy (Item #32-2025)

The Cape Elizabeth Town Council approved amendments to Chapter 19 Zoning Ordinance for the Town Center after a public hearing, with a 5-2 vote. The approved version removed a proposed change that would have reduced multifamily density from 1 unit per 1,500 sq ft to 1 per 2,000 sq ft and increased the setback from 125 to 200 feet. The council also approved the 2025 Council Goals, Code of Ethics amendments, and several consent calendar items, including liquor license renewals and library policy updates.

• Approved Town Center zoning amendments as presented (5-2)
• Rejected amendment to reduce multifamily density to 1 unit per 2,000 sq ft and increase setback to 200 ft (2-5)
• Approved amendments to Guiding Principles and Code of Ethics (7-0)
• Adopted 2025 Town Council Goals (7-0)
• Approved consent calendar items #29-2025 to #32-2025, including FY 2024 audit receipt, Purpoodock Club liquor license renewal, library policy changes, and remote participation policy amendments (7-0)
• Scheduled public hearing on Supplemental LD 2003 Amendments for March 10, 2025 (7-0)
• Entered executive session for labor negotiations with police and public works unions (7-0)
• Approved minutes of January 13, 2025 meeting (7-0)

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The meeting is closed to the public under state law and is the only item on the agenda.

• Executive session for negotiation discussions with Educational Technicians II and III unit

Recycling Committee

The Cape Elizabeth Recycling Committee is meeting to approve January minutes, review 2025 goals, discuss outreach and communications, and receive updates on the Recycling Center. Public comment is limited to three minutes per person.

• Approval of January 2, 2025 draft meeting minutes
• Review of Committee Goals for 2025
• Discussion of outreach, communications, and social media
• Recycling Center update
• Public comment periods for items on and off the agenda

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association unit representing bus drivers, custodians, food service, and maintenance mechanics. This is a closed session, so no public decisions or details are expected.

• Executive session under 1 M.R.S.A. §405 (6)(D) for negotiation discussions
• Negotiations with Cape Elizabeth Education Association unit (bus drivers, custodians, food service, maintenance mechanics)

School Board

The Cape Elizabeth School Board Policy Committee is meeting to review and revise several school policies. Key items include finalizing a social media policy for staff, updating the athletic philosophy policy, and discussing potential changes to the student walk-to-school zone for Pond Cove students. The committee will also consider updates to policies on voting methods, public gifts, and weapons/school safety.

• Final language adjustments to social media policy for school employees, following legal counsel recommendation
• Review of JJI Athletic Philosophy and Beliefs, with changes to cover all extra-curricular activities
• Discussion of walk-to-school zone for Pond Cove students, focusing on safety concerns in Brentwood neighborhood
• Proposed addition of language to BEDF Voting Methods and Quorums regarding public voting
• Adjustment to gift value requiring School Board approval under KCD Public Gifts/Donations

The Policy Committee voted to move four policies to the School Board for readings and approval at the February 11, 2025 meeting: GCSB (Social Media Use for School Employees) and BEDD (Rules of Order) for second reading, and EEA (Student Transportation Services) and JICIA (Weapons, Violence and School Safety) for first reading. The committee also scheduled continued discussions on JJI (Athletic Philosophy and Beliefs) and KCD (Public Gifts/Donations) for its March 3 meeting. No final decisions were made; all actions are recommendations to the full board.

• Moved Policy GCSB (Social Media Use) to Feb 11 School Board for second reading and approval
• Moved Policy BEDD (Rules of Order) to Feb 11 School Board for second reading and approval
• Moved Policy EEA (Student Transportation) to Feb 11 School Board for first reading
• Moved Policy JICIA (Weapons, Violence and School Safety) to Feb 11 School Board for first reading
• Moved Policy BEDF (Voting Methods and Quorums) to Feb 11 School Board for first reading
• Scheduled continued discussion on Policy JJI (Athletic Philosophy) for March 3 Policy Committee meeting
• Scheduled continued discussion on Policy KCD (Public Gifts/Donations) for March 3 Policy Committee meeting

School Board

The Cape Elizabeth School Board will hold a workshop to review the phased three-school construction plan, revised building designs, and possible scope reductions. The meeting will also address referendum planning and fundraising efforts tied to the facilities plan.

• Phased Three School Construction Plan
• Revised building design and possible scope reductions
• Referendum planning
• Fundraising initiatives
• Public Comment period

Fort Williams Park Committee

The Fort Williams Park Sub-Committee will meet to approve draft minutes from December 16, 2024, and discuss the progression of design and next steps for the park. The meeting is open to the public with a three-minute comment limit per speaker.

• Approval of December 16, 2024 draft minutes
• Discussion on design progression and next steps led by Sashie Misner

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss a lot line shift and hot tub installation at 7 Scott Dyer Rd, construction of a basketball court next to Spurwink School at 7 Holman Road, and review a Contract Zoning Amendment referred by the Town Council. The meeting will also cover Planning Board logistics, committee work, and training.

• Lot line shift and hot tub installation at 7 Scott Dyer Rd (U22-74, 74-3)
• Construction of basketball court next to Spurwink School at 7 Holman Road (U21-10)
• Review of Contract Zoning Amendment referred by Town Council (October 16, 2024)
• Planning Board logistics, committee work, and training

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The meeting is closed to the public under state law.

• Executive session for negotiation discussions with Educational Technicians II and III unit

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss several items, including a lot line shift and hot tub installation at 7 Scott Dyer Rd, a proposed basketball court at 7 Holman Road, and a Contract Zoning Amendment referred by the Town Council. The board will also discuss meeting logistics and training. Public comment is by written submission only; no public speaking is available at the workshop.

• 7 Scott Dyer Rd: lot line shift of approximately 5 feet and hot tub/swim spa installation
• Town Basketball Court: construction next to Spurwink School at 7 Holman Road (U21-10)
• Contract Zoning Amendment referred by Town Council on October 16, 2024
• Planning Board logistics, committee work, and training discussion

Town Council

The Cape Elizabeth Town Council is holding a workshop to discuss the FY 2024 audit results, a recommendation for a third-party IT privacy and security assessment, a status report on the Climate Action Plan, and supplemental LD 2003 amendments. No formal votes are expected, as this is a workshop meeting for discussion and guidance.

• FY 2024 audit results presented by Runyon Kersteen and Ouellette
• Recommendation for third-party review of town IT infrastructure
• Status report on Climate Action Plan and greenhouse gas emissions inventory
• Supplemental LD 2003 amendments referred to Planning Board; public hearing anticipated March 10

Zoning Board of Appeals

The Cape Elizabeth Zoning Board of Appeals will hold a public hearing on a request by property owner Edward Gilman to enlarge a nonconforming structure at 2 Bayberry Lane by adding living space above and behind the garage, under Section 19-4-3.B.4 of the Zoning Ordinance. The board will also approve prior meeting minutes, caucus for chair/secretary, and conduct a FOAA review. No other business or communications are listed.

• Public hearing on Edward Gilman's request to enlarge nonconforming structure at 2 Bayberry Lane (Map U19 Lot 41)
• Approve minutes from September 24, 2024
• Caucus for Chair/Secretary
• FOAA review

School Board

The Cape Elizabeth School Board holds a budget workshop to review its approved FY2026 goals and hear preliminary budget presentations from district leadership. Members of the public may provide comment before the board discusses the budget process.

• Public comment period
• Review of FY2026 budget goals (academic, staffing, maintenance, transparency)
• Preliminary FY2026 budget presentations by District Leadership Team

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee is holding a workshop to discuss its goals and objectives, and to plan logistics for the Inclusive Skate event. The agenda is mostly discussion-oriented with no formal decisions or votes listed.

• Discussion of goals and objectives
• Inclusive Skate logistics

School Board

The Cape Elizabeth School Board is holding a workshop to discuss the phased three-school construction plan, including revised building designs and possible scope reductions. They will also consider a potential referendum and fundraising efforts. This is a discussion and planning session, not a final decision-making meeting.

• Phased Three School Construction Plan
• Revised building design and possible scope reductions
• Referendum discussion
• Fundraising discussion

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The session is closed to the public under state law, and no votes or decisions are scheduled on the agenda.

• Executive session for negotiation discussions with Educational Technicians II and III unit
• Meeting held at Wm. Jordan Conference Room, Town Hall

Thomas Memorial Library Committee

The Thomas Memorial Library Committee will hold its regular meeting to elect a new chair, approve past minutes, review FOAA guidelines, and discuss policy updates including amendments to the Safe Child/Vulnerable Adults Policy. The committee will also receive updates on strategic planning, library operations, and a basketball court project.

• Election of a new chair
• Approval of minutes from October 10, 2024 meeting
• Proposed amendments to the Safe Child/Vulnerable Adults Policy
• Strategic Planning Update
• Basketball Court Update

School Board

The Cape Elizabeth School Board's Negotiations Committee will meet in executive session to discuss negotiations with the Cape Elizabeth Education Association for the Administrative Assistants and Educational Technicians I unit. The meeting is closed to the public under state law.

• Executive session for negotiation discussions with Cape Elizabeth Education Association
• Unit covered: Administrative Assistants and Educational Technicians I

Planning Board

The Cape Elizabeth Planning Board will hold a final subdivision review and resource protection permit hearing for an 18-unit condominium development at 90 Ocean House Rd, proposed by BRKR LLC. The board will also consider supplemental LD 2003 zoning amendments referred by the Town Council, plus elect officers and approve prior minutes.

• Final Major Subdivision Review and Resource Protection Permit for 18-unit condo development at 90 Ocean House Rd (BRKR LLC)
• Supplemental LD 2003 Zoning Amendments referred by Town Council (Sec. 19-10-3 public hearing)
• Election of Planning Board officers
• Approval of December 17, 2024 meeting minutes

The Planning Board voted unanimously to recommend the Supplemental LD 2003 Zoning Amendments to the Town Council after a public hearing. The board also deemed the Blue Meadow 18-unit condominium application complete and tabled it to February 18, 2025, for a public hearing. Officers were elected and prior meeting minutes were approved.

• Recommended Supplemental LD 2003 Zoning Amendments to Town Council (7-0)
• Deemed BRKR LLC's 18-unit condo application at 90 Ocean House Rd complete (5-2)
• Tabled Blue Meadow final subdivision review to Feb 18, 2025 public hearing (7-0)
• Re-elected Andrew Gilbert as Chair and Matt Caton as Vice Chair (7-0)
• Approved Dec 17, 2024 meeting minutes with typo correction (7-0)
• Approved Jan 7, 2025 workshop minutes (7-0)

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is holding a workshop to discuss and draft a letter and request for proposals (RFP) to send to the Town Council regarding a recommended third-party informational review. The meeting includes public comment, with a 15-minute limit and 3-minute per speaker.

• Draft letter and RFP for third-party informational review to be sent to Town Council

The Ad Hoc Privacy Advisory Committee held a workshop and discussed drafting an RFP for a third-party audit/review of town IT systems, with a recommendation for annual or biennial reviews. The committee reviewed and edited the draft RFP and agreed to send it, along with a cover letter, to the Town Council for its February 10th agenda. No formal decisions were made; the meeting was a workshop.

• Reviewed and edited draft RFP for IT audit/review
• Agreed to send draft RFP and cover letter to Town Council for February 10th agenda
• Discussed recommending annual or biennial IT audits

Energy Committee

The Cape Elizabeth Energy Committee is meeting to discuss the status and next steps for the Climate Action Plan and to address solar-related topics. The agenda includes roll call, public comment, and approval of previous minutes, with no specific decisions or proposals detailed.

• Climate Action Plan status and next steps
• Solar discussion

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting to discuss negotiations with the Cape Elizabeth Education Association for the Educational Technicians II and III unit. The entire meeting is an executive session, closed to the public, held under Maine law for negotiation discussions. No public decisions or votes are scheduled on this agenda.

• Executive session for negotiation discussions with Cape Elizabeth Education Association
• Covers Educational Technicians II and III bargaining unit

Fort Williams Park Committee

The Fort Williams Park Committee will hold its January 2025 meeting to welcome a new member, vote on the 2025 chair, and discuss public use requests, budget planning, and training. The committee will also review draft minutes from December 2024 and hear an update from the Friends of Fort Williams group.

• Welcome new member Dennis Leiner
• Vote for 2025 Committee Chair
• Revisit 2025 Regular Use Request – CEHS Graduation
• Revisit FY26 Budget Discussion – Kathy Raftice

The Fort Williams Park Committee voted unanimously to approve the FY26 budget submission, which includes $38k for bleacher removal instead of the $230k repair estimate, and $47,500 for Goddard Mansion, reduced from earlier plans. The committee also declined a request for permanent disc golf baskets on the multipurpose field, and agreed to continue discussions on the CEHS graduation move to the Green and the USS Eagle ceremony.

• Approved FY26 budget with $38k for bleacher removal and $47,500 for Goddard Mansion (7-0)
• Denied permanent disc golf baskets on multipurpose field
• Approved December 12, 2024 meeting minutes (7-0)
• Re-elected Lauren Springer as chair for 2025 (7-0)

Town Council

The Cape Elizabeth Town Council is holding a workshop to review its Remote Participation Policy and continue discussing 2025 goals. No formal votes will be taken; the council may give guidance to staff. Public comment is limited to 15 minutes per item.

• Annual review of Remote Participation Policy
• Discussion of 2025 Town Council Goals, with revised list from town manager
• Public comment opportunities on both agenda items

Accessibility & Inclusion Committee

The Diversity, Equity, and Inclusion Committee will elect a new chair, adopt December minutes, and hear updates on the asset map, book discussion, and Inclusion Skate. Members will also discuss a Quiet Inclusive Swim proposal and make recommendations for 2025 and beyond. Public comment is limited to 15 minutes per period.

• Elect a new chair
• Vote to adopt minutes from December 11, 2024 meeting
• FOAA Guidelines Review
• Inclusion Skate update
• Quiet Inclusive Swim proposal

The Diversity, Equity, and Inclusion Committee re-elected Christina McAnuff as chair for a second term and approved the December minutes as amended. They scheduled the Inclusion Skate for February 8, with Monica reserving ice time and Rachel requesting funding from the Town Manager. A proposal for a Quiet Inclusive Swim was tabled. The committee also discussed renaming itself and will hold a workshop on January 25 to continue that discussion.

• Re-elected Christina McAnuff as chair (unanimous)
• Approved December 11 minutes as amended (unanimous)
• Chose February 8 for Inclusion Skate; ice time reserved
• Tabled Quiet Inclusive Swim proposal
• Scheduled workshop for January 25 to discuss committee name and direction

School Board

The Cape Elizabeth School Board Negotiations Committee is meeting on January 14, 2025, at 6:00 p.m. in the Superintendent's Office. The sole agenda item is an executive session, held under Maine law, to discuss labor contracts and future negotiations. No public action or decision is scheduled.

• Executive session for discussion of labor contracts and future negotiations

School Board

The Cape Elizabeth School Board will hold a regular business meeting with votes on a $123,000 lease purchase for a school bus, approval of the 6th grade trip to Chewonki and the high school Speech & Debate team's trip to Harvard, and adoption of draft 2025-2026 budget goals. The board will also hear updates on the Dean of Students pilot, assessments, and the Middle Ground project redesign, and consider supporting private donations for the school building project.

• Vote on $123,000 lease purchase agreement for one school bus
• Vote on 6th grade class trip to Chewonki (Wiscasset, ME) May 13-16, 2025
• Vote on high school Speech & Debate team travel to Harvard National Tournament (MA) Feb 15-17, 2025
• Vote on draft 2025-2026 School Board Budget Goals
• First reading of policies GCSB (Social Media Use for School Employees) and BEDD (Rules of Order)

Conservation Committee

The Cape Elizabeth Conservation Committee will meet to elect officers, review minutes, and discuss greenbelt implementation and management projects, including the FY 2026 budget and priority projects. They will also review the draft Planning Board agenda for January 21, 2025, and receive CELT easement monitoring reports.

• Election of officers
• FY 2026 Budget discussion
• Winnick Woods invasive plant management
• South Portland Open space purchase collaboration
• Draft January 21, 2025 Planning Board agenda review

Town Council

The Cape Elizabeth Town Council will meet on January 13, 2025, to decide on proposed 2025 uses for Fort Williams Park and fee increases for Riverside Memorial Cemetery. The meeting will also schedule a public hearing for Town Center zoning amendments and acknowledge receipt of the 2024 property tax assistance program report.

• Approve 2025 Fort Williams Park uses including Little League practices, graduation, and TD Beach to Beacon Road Race
• Approve fee increases for Riverside Memorial Cemetery services and lot purchases
• Schedule public hearing for February 10, 2025 on Town Center zoning amendments at Town Hall (320 Ocean House Road)
• Acknowledge receipt of 2024 Property Tax Assistance Program Annual Report

Ad-Hoc Privacy Committee

The Ad Hoc Privacy Advisory Committee is meeting to approve prior minutes, hear public comments, and discuss next steps, including a meeting with Town Council Chair Jordan and a memo from Mike Hussey. The agenda is largely procedural and discussion-focused, with no formal votes or decisions listed.

• Approve October 10th meeting minutes
• Discuss meeting with Town Council Chair Jordan and options for moving forward
• Discuss memo sent by Mike Hussey

The Ad Hoc Privacy Advisory Committee approved a motion to recommend that the town council authorize a third-party IT review, with an RFP to be drafted and reviewed at a January 17 workshop. The committee discussed the review's scope, estimated cost of $20,000-$30,000, and next steps. No other substantive decisions were made; the meeting also included public comment and scheduling changes.

• Approved motion to recommend third-party IT review to town council (4-0)
• Scheduled workshop for January 17, 2025 at 9:30am to review draft RFP
• Moved March meeting to March 6, 2025

Town Council

This is a joint workshop meeting of the Town Council and School Board, primarily to discuss the upcoming FY 2026 budget and ongoing capital needs. The council will also review the Code of Ethics and continue setting 2025 Town Council goals. No formal votes are expected, as this is a workshop session.

• Discussion with legislative delegation (Senator Anne Carney, Representatives Michelle Boyer and Christopher Kessler)
• Joint Town Council and School Board discussion on FY 2026 budget and capital needs
• Review of Code of Ethics (approved Dec 9, 2024; edits to be discussed)
• Continued review of 2025 Town Council Goals

School Board

The Cape Elizabeth School Board is meeting in executive session to consider entering a closed-door discussion with legal counsel under Maine law. The only other item is a motion to adjourn. No public business or decisions are on the agenda.

• Executive session under 1 M.R.S.A. §405 (6)(E) to confer with legal counsel
• Motion to adjourn

Community Services Committee

The Community Services Committee is holding a regular meeting to discuss department updates and receive an update on Fort Williams and PHL. The agenda is largely procedural, with public comment, approval of minutes, and correspondence, followed by the two update items. No votes on specific projects or contracts are listed on this agenda.

• CECS Department Updates
• Fort Williams and PHL Update
• Approval of draft minutes from December 11, 2024

The Community Services Committee approved the December 11, 2024 meeting minutes (5-0). They discussed updates on youth, adult, senior, pool, and Cape Care programs, including the purchase of a new stair climber and treadmill for the Fitness Center. The committee also set a bi-monthly meeting schedule for 2025.

• Approved December 11, 2024 meeting minutes (5-0)
• Purchased new stair climber and treadmill for Fitness Center
• Scheduled bi-monthly meetings for 2025: March 12, May 14, July 9, September 10

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss three site plan amendments, including seasonal bathroom additions at the Purpoodock Club and changes to the Cape Community Arena site plan. The board will also review Supplemental LD 2003 Amendments referred by the Town Council and discuss leadership nominations and meeting logistics for 2025.

• Purpoodock Club seasonal bathroom site plan amendment at 300 Spurwink Ave (R4-3)
• Cape Community Arena/Gull Crest site plan amendments on Gull Crest Drive (R5-2)
• Supplemental LD 2003 Amendments referred by Town Council
• Planning Board leadership nominations for 2025 Chair and Vice-Chair
• Planning Board logistics and 2025 meeting calendar review

Planning Board

The Cape Elizabeth Planning Board will hold a workshop to discuss two site plan amendments: a seasonal bathroom at the Purpoodock Club (300 Spurwink Ave) and amendments to the Gull Crest site plan for the Cape Community Arena. The board will also review supplemental LD 2003 amendments referred by the Town Council, and discuss nominations for Chair and Vice-Chair, meeting logistics, and the 2025 meeting calendar. Public comment is not available at this workshop; written comments may be submitted to the Town Planner.

• Purpoodock Club seasonal bathroom site plan amendment at 300 Spurwink Ave
• Cape Community Arena/Gull Crest site plan amendments on Gull Crest Drive
• Supplemental LD 2003 amendments referred by Town Council
• Nominations for Planning Board Chair and Vice-Chair for 2025
• 2025 meeting calendar and logistics discussion

Riverside Cemetery Committee

The Riverside Cemetery Committee is meeting to review a draft memo to the Town Council about proposed fee increases and to brainstorm on guidelines for reviewing purchase requests. The agenda also includes public comments, approval of minutes from November 19, 2024, and scheduling of future meetings. This is a working session with no final decisions listed on the agenda.

• Review of draft memo to Town Council on proposed fee increases
• Brainstorming session on guidelines for reviewing purchase requests
• Public comments allowed, limited to 3 minutes per person
• Approval of minutes from November 19, 2024 meeting
• Next meetings scheduled for February 4, March 4, and April 8, 2025 at 9:00 a.m.

School Board

The Cape Elizabeth School Board’s Policy Committee met to review and revise district policies before forwarding them to the full School Board. Members discussed updates to social media use rules for employees, potential changes to student walk zones near Pond Cove Elementary, and other policy revisions. No final decisions were made on most items; several policies were scheduled for continued discussion or first readings.

• Policy BDB (Social Media Use for School Employees) moved to January 14 School Board meeting for first reading
• Policy EEA (Student Transportation Services) continued for discussion on Brentwood neighborhood walk-to-school zone near Scott Dyer Road
• Policy JJI (Athletic Philosophy and Beliefs) scheduled for February 5 Policy Committee review
• Policy JICIA (Weapons, Violence and School Safety) to be reviewed again February 5 for expanded 500-foot prohibited limit
• Policy BEDD (Rules of Order) moved to January 14 School Board meeting for first reading

The Cape Elizabeth School Board Policy Committee met on January 6, 2025, and moved two policies to the School Board for first reading: Policy BDB (Social Media Use for School Employees) and Policy BEDD (Rules of Order). The committee also scheduled continued discussions on policies JJI (Athletic Philosophy), EEA (Student Transportation Services), and JICIA (Weapons, Violence and School Safety) for its February 5 meeting. No final decisions were made; all actions were procedural moves to future agendas.

• Moved Policy BDB (Social Media Use) to Jan 14 School Board first reading
• Moved Policy BEDD (Rules of Order) to Jan 14 School Board first reading
• Scheduled Policy JJI (Athletic Philosophy) for Feb 5 committee review
• Scheduled Policy EEA (Student Transportation) for Feb 5 continued discussion
• Scheduled Policy JICIA (Weapons/School Safety) for Feb 5 continued discussion
• Confirmed 2025 meeting dates: Feb 5, Mar 31, Apr 28, Jun 2

Recycling Committee

The Cape Elizabeth Recycling Committee is holding its regular monthly meeting. The agenda includes approval of the December 7, 2024 draft minutes, a review of committee goals, discussion of outreach and communications, and an update on the Recycling Center. Public comment is allowed on both agenda and non-agenda items.

• Approval of December 7, 2024 draft meeting minutes
• Review of Committee Goals
• Outreach, Communications, and Social Media discussion
• Recycling Center Update
• Public comment periods for agenda and non-agenda items

The Recycling Committee approved the December 5, 2024 meeting minutes with amendments. They reviewed and proposed edits to the 2025 goals, with a revised draft to be presented in February. No substantive policy decisions were made; the meeting focused on administrative updates and outreach planning.

• Approved December 5, 2024 meeting minutes (5-0)
• Proposed edits to 2025 goals; revised draft to be presented in February
• Decided to discuss Q+A series and Cape Courier articles at next meeting
• Volunteered to reach out to Eve Downing regarding signage and article templates