Carthage public meetings in 2024

Public Services Committee

The Public Services Committee will consider the purchase of a stump grinder. It will also discuss forming a pool steering committee and review job descriptions for a Parks Operations Assistant and a Tourism/Public Information Officer. No other decisions are listed on the agenda.

• Consider purchase of stump grinder
• Consider formation of pool steering committee
• Review Parks Operations Assistant job description
• Review Tourism/Public Information Officer job description

The Public Services Committee approved the purchase of a stump grinder through a Sourcewell contract for $9,126, which was under budget and compatible with the department's skid steer. The committee also accepted the Tourism/PIO job description, tabled the Parks Operations Assistant job description for further refinement, and tabled staff reports for additional discussion. No action was taken on forming a pool steering committee, as recommendations are pending mayor approval.

• Approved $9,126 stump grinder purchase via Sourcewell (3-0)
• Accepted Tourism/PIO job description (3-0)
• Tabled Parks Operations Assistant job description (3-0)
• Tabled staff reports for further discussion (3-0)

Public Safety Committee

The Public Safety Committee will consider and discuss the Carthage Police Officers Association presentation by Shelby Howard. The meeting will also approve the minutes from October 22, 2024, and receive staff reports from the Fire Department and Police Department. Additional items include the standard citizen participation segment and routine procedural matters.

• Approval of 10/22/24 Minutes
• Consider and discuss Carthage Police Officers Association – Shelby Howard
• Staff Report – Fire Department
• Staff Report – Police Department
• Citizen Participation segment

The committee heard a request from the Carthage Police Officers Association to be recognized as a bargaining unit for officers Lieutenant and below, with 21 signature cards submitted. The administration will prepare a council bill for the next meeting. The committee also approved using ESU to outfit new Fire Department vehicles and moved January and February meeting dates.

• Approved minutes from 10/22/24 as presented
• Authorized CFD to use ESU for outfitting new vehicles
• Moved January 2025 meeting to January 27, 2025
• Moved February 2025 meeting to February 24, 2025

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The agenda includes reports from several committees and the payment of bills.

• Financial reports
• Building Committee report
• Budget Committee report
• ADA Compliance report
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a period for citizen participation and staff reports.

• Approval of November 26, 2024 minutes
• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved the November 26, 2024 minutes and the claims report, both by unanimous 3-0 votes. Staff reported that election filing opened that day with three candidates signed up, and that a tourism position applicant had applied. No other substantive decisions were made.

• Approved November 26, 2024 minutes (3-0)
• Approved claims report (3-0)

City Council

The City Council will consider several emergency ordinances, including a $1,098,449.10 contract with Sprouls Construction for Airport Drive and Hazel Avenue roadway improvements and a $840,406.75 contract for Downtown Square sidewalks and streetscaping. A public hearing will be held on a tax abatement request for a new production facility at 2499 Hazel Ave within the Enhanced Enterprise Zone. The council will also act on ordinances authorizing a $20,548 billboard sign contract and a fencing contract for the Parks and Recreation Department.

• Public hearing on tax abatement for a new production facility at 2499 Hazel Ave in the Jasper County/Carthage Enhanced Enterprise Zone
• Ordinance authorizing a $20,548 contract with JH Sign Designs, LLC for a South Economic Development Park billboard sign
• Ordinance authorizing a contract with MW Fence Co LLC for various Parks and Recreation fencing projects
• Emergency ordinance authorizing a $1,098,449.10 contract with Sprouls Construction, Inc. for Airport Drive and Hazel Avenue roadway improvements
• Emergency ordinance authorizing a $840,406.75 contract with Hessling Construction, Inc. for Downtown Square sidewalks and streetscaping restoration

The Carthage City Council approved a tax abatement for Schreiber Foods' new production facility and cold storage building at 2499 Hazel Ave., along with several construction contracts and resolutions. The council also canceled the December 24 meeting and held a closed session for real estate and legal discussions.

• Approved tax abatement for Schreiber Foods project (6-0)
• Approved $1,098,449.10 contract with Sprouls Construction for Airport Drive and Hazel Avenue improvements (6-0)
• Approved $840,406.75 contract with Hessling Construction for Downtown Square sidewalks and streetscaping (6-0)
• Approved $20,548 contract with JH Sign Designs for South Economic Development Park billboard (6-0)
• Approved $3,623,406.58 in claims (6-0)
• Adopted Resolution 2062 for budget adjustments (6-0)
• Adopted Resolution 2063 supporting low-income housing tax credits for Highland Acres and Meadows Apartments (6-0)
• Adopted Resolution 2064 for special use permit for liquor sales at 910 S. Garrison Ave (6-0)

Budget Ways & Means

The Budget Ways & Means Committee will consider a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund for fiscal year 2024‑2025. They will also discuss the Network Host Project and receive staff reports. The meeting includes routine items such as approving the October 14, 2024 minutes and a citizens participation segment.

• Consider and discuss a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund (FY 2024‑2025)
• Consider and discuss the Network Host Project
• Staff reports
• Approval of October 14, 2024 minutes
• Citizens participation (speakers must notify in advance)

The Budget Ways & Means Committee approved forwarding a supplemental budget adjustment for the General Revenue and Public Facilities Bond Fund, covering $95,000 for the roundabout and grants, to the full council. It also forwarded a network host project using Stronghold as sole source, with the city responsible for $42,000 of the cost. The committee decided to apply for a grant to replace expiring AED machines rather than allocate funds directly.

• Approved forwarding supplemental budget adjustment for $95,000 roundabout and grants to council (3-0)
• Approved forwarding network host project with Stronghold as sole source to council (3-0)
• Decided to apply for a grant for AED machine replacement instead of allocating funds

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will hold a public hearing regarding a property at 910 S Garrison. The body will consider a certificate of appropriateness for exterior signage and a previously tabled special use permit for liquor sales by the drink.

• Certificate of Appropriateness for exterior signage at 910 S Garrison
• Special Use Permit to sell liquor by the drink at 910 S Garrison

Public Works Committee

The Public Works Committee will consider a construction contract for the Governor’s Cost Share Airport Drive and Hazel Avenue improvements, awarded to Sprouls Construction for $1,098,449.10, and forward it to the Council. Members will also discuss proposed four‑way stop signs at Main & Southside and Maple & Southside. The committee will review bids for the Downtown Square sidewalks and streetscaping restoration project. Old business includes approval of minutes from the previous meeting.

• Approve minutes from the previous meeting
• Discuss $1,098,449.10 construction contract for Governor’s Cost Share Airport Dr. & Hazel Ave. improvements (Sprouls Construction)
• Discuss proposed four‑way stop signs at Main & Southside and Maple & Southside
• Consider bids for Downtown Square sidewalks and streetscaping restoration project
• Staff reports

The Carthage Public Works Committee approved forwarding a $1,098,449.10 construction contract for the Governor's Cost Share Airport Dr. & Hazel Ave. Improvements project and a low bid of $840,406.75 for the Downtown Square Sidewalks & Streetscaping Restoration Project to the council. The committee took no action on a citizen request for four-way stop signs after reviewing traffic studies and police feedback. The committee also accepted minutes from the October 1, 2024 meeting.

• Accepted minutes from the October 1, 2024 Committee meeting (all ayes)
• Forwarded Governor's Cost Share Airport Dr. & Hazel Ave. construction contract ($1,098,449.10 to Sprouls Construction) to council (all ayes)
• No action taken on proposed four-way stop signs at Main & Southside and Maple & Southside
• Forwarded low bid for Downtown Square Sidewalks & Streetscaping Restoration Project ($840,406.75 to Hessling Construction) to council (all ayes)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the November 12 minutes and claims report. The group will also discuss Tax Bill 996.

• Approval of November 12, 2024 minutes
• Review and approval of the Claims Report
• Consideration and discussion of Tax Bill 996

The committee approved a payment plan and waived interest fees for a property tax lien related to grass mowing. The committee also approved the November 12 minutes and the claims report.

• Approved November 12, 2024 Minutes (3-0)
• Approved Claims Report (3-0)
• Waived interest fees and approved two-payment plan for Tax Bill 996 (3-0)

City Council

The Carthage City Council will approve the recent election results and discuss several ordinances, including an emergency measure to let the mayor apply for federal transit assistance. It will also consider contracts for a billboard sign costing $20,548 and a one‑year fencing project for the Parks and Recreation Department. Additional items include a budget amendment for FY 2024‑2025 and multiple resolutions for lot splits, donations, and a forestry grant.

• C.B. 24-53 – Emergency ordinance authorizing the mayor to apply for federal transit assistance grants
• C.B. 24-54 – Ordinance to contract JH Sign Designs, LLC for the South Economic Development Park billboard sign, $20,548
• C.B. 24-56 – Ordinance to contract MW Fence Co LLC for a one‑year fencing project for Parks and Recreation
• C.B. 24-52 – Ordinance amending the FY 2024‑2025 Annual Operating and Capital Budget for the General Fund, Golf Fund, and Use Tax Fund
• Resolution 2057 – Administrative lot split for property at 2740 Grand Ave between County of Jasper and Arvest Bank

The Carthage City Council approved a budget amendment (Ordinance 24-52) and an emergency transit grant application (Ordinance 24-53), both by 6-0 votes. Terri Heckmaster was elected Mayor Pro Tem by a 4-1 vote with one abstention. The council also approved several resolutions, including a lot split, donations, and a cost-share grant, and authorized road closures for a race. No action was taken on two ordinances (billboard sign and fencing contract) which were only placed on first reading.

• Approved budget amendment Ordinance 24-52 (6-0)
• Approved emergency transit grant application Ordinance 24-53 (6-0)
• Elected Terri Heckmaster as Mayor Pro Tem (4-1, 1 abstain)
• Approved Resolution 2057 for lot split at 2740 Grand Ave (6-0)
• Approved Resolution 2059 accepting fire department donation (6-0)
• Approved Resolution 2060 accepting parks donation (6-0)
• Approved Resolution 2061 accepting forestry cost-share grant (6-0)
• Approved road closures for Run through the Lights event (motion carried)

Carthage Water & Electric Board

The Board will review the Fiscal Year 2024 Audit and consider updates to the personnel policy manual regarding travel and training expenditures. Members will also consider an amendment to the 457(b) Plan.

• Approval of October disbursements totaling $5,499,372.33
• Presentation of the Fiscal Year 2024 Audit
• Proposed revisions to Article XLIV of the personnel policy manual regarding travel and training
• Consideration of Resolution 2024.15: 457(b) Plan Amendment

The Carthage Water & Electric Plant Board unanimously accepted the FY 2023-2024 audit, which received an unmodified clean opinion with no material weaknesses or compliance issues. The board also approved revisions to the personnel policy on travel and training expenditures, and adopted Resolution 2024.15 to amend the 457(b) plan, allowing participants to borrow from their funds. All motions passed unanimously.

• Approved October 2024 disbursements of $5,499,372.33 (unanimous)
• Approved October 2024 financial statements (unanimous)
• Accepted FY 2023-2024 audit with unmodified clean opinion (unanimous)
• Approved revisions to Article XLIV of personnel policy manual on travel and training (unanimous)
• Adopted Resolution 2024.15: 457(b) Plan Amendment (unanimous)

Public Services Committee

The Public Services Committee will review a series of project proposals and requests for proposals (RFPs). Items include the JCYF projects, landscaping at Kellogg Lake Playground, and various golf‑course improvements such as native‑grass planting and new disc‑golf baskets. The committee will also discuss scoreboard purchases, fair‑ground concession upgrades, playground lighting, and a donation for a Candy Cane Hunt. No formal decisions are recorded on the agenda; the meeting is for consideration and discussion.

• JCYF projects
• Kellogg Lake Playground landscaping
• Golf course native‑grass planting
• RFP for disc golf baskets
• Scoreboard purchases

The committee approved all presented items, including JCYF projects, Kellogg Lake playground landscaping, a golf course native grasses grant application, and several RFPs for golf chemicals, disc golf baskets, bleachers, tree removal/planting, fencing, scoreboards, playground lighting, and concessions improvements. They also accepted a $500 donation for the Candy Cane Hunt. No action was taken on golf course trade agreements, which will be brought back later.

• Approved JCYF projects (office building, gutters, hog pens, tree removal) at no cost to city (3-0)
• Approved Kellogg Lake playground landscaping plan (3-0)
• Approved applying for MDC cost-share grant for native grasses at golf course (3-0)
• Approved Advanced Turf Solutions bid of $50,040.08 for golf chemicals (3-0)
• Approved Dynamic Disc bid of $15,900.00 for disc golf baskets (3-0)
• Approved Bulte Company bid of $7,444.50 for bleachers (3-0)
• Approved MDC grant application, Jasco bid of $23,250.00 for tree removal, and Outer Oaks bid of $17,485.00 for tree planting (3-0)
• Approved MW Fence Company contract for parks fencing (3-0)

Public Safety Committee

The Carthage Public Safety Committee meeting on November 18, 2024 was cancelled because a quorum was not present. Consequently, none of the agenda items—including approval of minutes, discussion of the 2024 Run Through the Lights event, and consideration of a Butterball donation to the fire department—were decided or acted upon.

• Approval of 10-21-24 minutes (old business)
• Consider and discuss 2024 Run Through the Lights - Chanti Beckham (citizen participation)
• Consider and discuss acceptance of a donation from Butterball to the Fire Department (new business)

General

The Carthage Special City Council meeting scheduled for November 18, 2024 was cancelled because a quorum was not present. Consequently, none of the agenda items—including budget amendments, emergency ordinances, contract approvals, and resolutions—were voted on or adopted. The council will need to reconvene to address these items at a later date.

• C.B. 24-52 – Ordinance to amend the FY 2024‑2025 budget for General City, Golf, and Use Tax Funds
• C.B. 24-53 – Emergency ordinance authorizing the mayor to seek federal transit assistance from the Missouri Highways and Transportation Commission
• C.B. 24-54 – Ordinance to contract with JH Sign Designs, LLC for the South Economic Development Park billboard ($20,548)
• Resolution 2057 – Administrative lot split for property at 2740 Grand Ave between Jasper County and Arvest Bank
• Resolution 2058 – Authorization for the Kellogg Lake Board to apply for a grant to build a pavilion and sidewalk at Kellogg Lake

Public Library Board

The Carthage Public Library Board will review minutes, financial reports, and the director's progress report. It will discuss a budget amendment for the 2023-2024 auditor and vote on approval of a new Story Walk. Additional items include reviewing building and insurance quotes and other by‑law and compensation matters.

• Amend 2023-2024 Budget for Auditor
• Approval of Story Walk
• Building and Insurance Quotes
• By‑Laws discussion
• Compensation/Wages review

Insurance / Audit & Claims Committee

The Carthage Insurance/Audit and Claims Committee will consider approval of the October 22, 2024 meeting minutes. It will then review and approve the claims report. The committee will also allow citizens to speak after notifying the department head or chair. Staff reports will be presented before adjournment.

• Approval of October 22, 2024 minutes
• Review and approval of the claims report
• Citizens participation notice
• Staff reports

The Insurance/Audit and Claims Committee approved the October 22, 2024 minutes and the claims report, both by unanimous 3-0 votes. No other formal decisions were made. Staff reported on business license renewals, software upgrades, and a cancelled public hearing for the EEZ, which was rescheduled to December 10.

• Approved October 22, 2024 minutes (3-0)
• Approved claims report (3-0)

City Council

The council meeting was cancelled due to lack of quorum, so no items were formally acted upon. The agenda listed a public hearing on a tax abatement for a new production facility at 2499 Hazel Ave, several ordinances including a $20,548 contract for a billboard sign, and resolutions for a lot split and a lake pavilion grant. The council also planned to consider an emergency ordinance to seek federal transit assistance and to approve election results.

• Public hearing on tax abatement for a new production facility at 2499 Hazel Ave
• Ordinance C.B. 24-54 authorizing a $20,548 contract with JH Sign Designs, LLC for a billboard sign
• Emergency Ordinance C.B. 24-53 to allow the Mayor to apply for federal transit assistance
• Ordinance C.B. 24-55 authorizing tax abatement for a project by Schreiber Foods, Inc. in the Enhanced Enterprise Zone
• Resolution 2057 granting an administrative lot split for property at 2740 Grand Ave

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will discuss a special use permit for a restaurant that sells liquor by the drink at 910 S Garrison and review the status of a grant request.

• Public hearing for liquor license at 910 S Garrison
• Review of grant request status

General

The Enhanced Enterprise Zone Board will consider a resolution recommending that the Carthage City Council approve an ordinance for ad valorem tax abatements on a manufacturing development at 2499 Hazel Street. The proposal offers a 100% tax abatement for six years followed by 75% for four years for the initial phase, or 100% for eight years followed by 75% for two years for an expanded phase. The board will discuss and potentially adopt the recommendation.

• Resolution to recommend tax abatements for the manufacturing project at 2499 Hazel Street (100% for 6 years then 75% for 4 years, or 100% for 8 years then 75% for 2 years)

Tree Board

The Tree Board will meet to discuss a tree replacement project for City Park. The board will also consider plans for Arbor Day and Earth Day 2025.

• City Park tree replacement project discussion
• Arbor Day/Earth Day 2025 planning
• Approval of previous meeting minutes

Public Works Committee

The Public Works Committee will meet to discuss the installation of four-way stop signs and review bids for a South Industrial Park billboard. The body will also consider a lot split at 2740 Grand Ave and a parking lot use agreement.

• Proposed 4-way stop signs at Fairview & Main and Fairview & Maple
• Bids for South Industrial Park Billboard Sign
• Lot split at 2740 Grand Ave between County of Jasper and Arvest Bank
• Use Agreement for Parking Lot
• Rejection of bids for leaf vacuum financing

City Council

The Carthage City Council will meet via Zoom to consider reconsidering appointments to standing committees. The meeting is a special session scheduled for October 31, 2024.

• Reconsideration of appointments to standing committees
• Special City Council Meeting via Zoom
• Mayor’s Appointments agenda item

The Carthage City Council held a special meeting via Zoom on October 31, 2024, during which Alan Snow was sworn in as Mayor after Dan Rife was impeached and removed from office. The council also approved temporary standing committee appointments to allow Public Services to meet. No other substantive decisions were made.

• Alan Snow sworn in as Mayor (unanimous)
• Temporary standing committee appointments approved (motion carried)

General

The Carthage Police and Fire Pension Committee meeting will review a quarterly investment report, examine the 2024 actuarial valuation, consider a lump‑sum pension payout option, and vote on the audit covering the period ending December 31 2023. A training session is also scheduled. The meeting is procedural and includes acceptance of prior minutes.

• Quarterly Report on Investments – presented by Daniel Hepp via telephone
• Review of 2024 Actuarial Valuation Report – presented by Jennifer McHugh
• Discussion of lump‑sum payout option and timeline – presented by Jennifer McHugh
• Discussion and approval of audit ending December 31 2023
• Training session

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will approve the October 8, 2024 meeting minutes and review the claims report. It will then discuss the current status of the Peachtree CID and hear staff reports. No other decisions are listed on the agenda.

• Approval of October 8, 2024 minutes
• Review and approval of the claims report
• Discussion of the current status of the Peachtree CID
• Staff reports

The committee discussed the Peachtree CID's failure to remit quarterly tax payments to the City, with an estimated amount owed and a plan to request DOR records access. No formal action was taken on this item. The committee approved the October 8 minutes and the claims report, both unanimously.

• Approved October 8, 2024 minutes (4-0)
• Approved claims report (4-0)

City Council

The Carthage City Council will approve minutes from three prior meetings and a claim against the city. It will consider an ordinance accepting the final plat of the Urban Living Subdivision south of Wendy Lane and west of River Street, and an ordinance amending the FY 2024‑2025 operating and capital budget. The council will also discuss the Peachtree CID and set a date for a work session.

• Approve October 8, 10, and 15, 2024 City Council minutes
• Approve claims presented against the city (motion and second required)
• C.B. 24-51: Ordinance accepting final plat of Urban Living Subdivision (south of Wendy Lane, west of River Street)
• C.B. 24-52: Ordinance amending the FY 2024‑2025 Annual Operating and Capital Budget
• Discuss Peachtree CID and schedule a council work session

The Carthage City Council approved the final plat for the Urban Living Subdivision (Ordinance 24-51) with an 8-0 vote. They also approved a $95,000 budget adjustment for the I-49 roundabout project, which will reduce road closure time from 8 weeks to 1 week. The council tabled the Mayor's appointments until the November 12 meeting and discussed the Peachtree CID, requesting staff to investigate owed payments. No action was taken on the budget ordinance (C.B. 24-52) which was only on first reading.

• Approved final plat for Urban Living Subdivision (Ordinance 24-51) (8-0)
• Approved $95,000 budget adjustment for I-49 roundabout (committee recommendation)
• Tabled Mayor's appointments until November 12 Council Meeting
• Approved road closures for Christmas parade on December 2 (Public Safety Committee)
• Accepted claims report totaling $2,414,871.22
• Approved minutes of October 8, 10, and 15 meetings
• Proposed November 14 and 21 as potential dates for joint meeting with CW&EP
• Discussed Peachtree CID, requested staff to investigate owed payments

Public Safety Committee

The Public Safety Committee will meet to discuss traffic concerns on South Maple and at Fairview School. The body will also consider items regarding G & R carriage rides and the Christmas Parade.

• Traffic on South Maple
• G & R carriage rides
• Christmas Parade
• Traffic at Fairview School

The Public Safety Committee approved forwarding requests for 4-way stops at Southside/Maple and Main/Southside to the Public Works Department. It also approved street closures and vacating the Carthage Square for the Christmas Parade on December 2nd from 5-8 PM. No other substantive decisions were made; other items were informational only.

• Approved forwarding 4-way stop requests at Southside/Maple and Main/Southside to Public Works (all approved)
• Approved street closures and vacating Carthage Square for Christmas Parade on Dec 2, 5-8 PM (motion passed)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will approve the September 19th meeting minutes and a disbursement of $5,027,337.93. It will discuss several new business items, including purchase orders for a truck barn extension, exterior painting at the power plant, and construction of the west customer service parking lot. The board will also review bids for Feeder 17 upgrades, two resolutions, and revisions to the employee handbook.

• Recommendation to proceed with a Purchase Order for the Truck Barn Extension Project
• Recommendation to proceed with a Purchase Order for the Exterior Painting Project at Power Plant
• Recommendation to proceed with construction work on the West Customer Service Parking Lot
• Consideration of bids for the Feeder 17 upgrades
• Consideration of Resolution 2024.13, a resolution for Steve Beimdiek

The Carthage Water & Electric Plant Board approved multiple construction and purchase items, including awarding the Feeder 17 upgrade project to B&L Electric, Inc. for $941,610.70. They also approved purchase orders for a truck barn extension ($520,148.41), exterior painting at the power plant ($70,846.49), and a west customer service parking lot project ($170,900.00). Additionally, the board approved a new 1-ton crew cab truck from Lamb Chevrolet for $68,405.49, adopted resolutions honoring Steve Beimdiek and recognizing linemen for mutual aid work, and revised the employee handbook holidays.

• Awarded Feeder 17 upgrade to B&L Electric, Inc. for $941,610.70 (unanimous)
• Approved purchase order for truck barn extension at $520,148.41 (unanimous)
• Approved purchase order for exterior painting at power plant for $70,846.49 (unanimous)
• Approved construction of west customer service parking lot for $170,900.00 (unanimous)
• Approved purchase of 2024 service truck from Lamb Chevrolet for $68,405.49 (unanimous)
• Approved Resolution 2024.13 honoring Steve Beimdiek (unanimous)
• Approved Resolution 2024.14 recognizing linemen for mutual aid work (unanimous)
• Approved revisions to Article XXI (Holidays) of employee handbook (unanimous)

City Council

The Carthage City Council will hold a special meeting via Zoom to consider and discuss a motion to disqualify. The meeting is scheduled for October 15, 2024, at 4:00 PM.

• Special meeting via Zoom
• Consider motion to disqualify
• Meeting ID: 886 4145 8404

The Carthage City Council met in a special session via Zoom on October 15, 2024, to hear a motion to disqualify certain council members filed by Mayor Rife's attorney, Mr. Thornton. City Clerk Miranda Deal swore in Council Members Alan Snow, Jana Schramm, Tiffany Cossey, and Tom Barlow. No decisions were made regarding the disqualification motion, and the attorneys agreed to file briefs by Tuesday.

• Sworn in Council Members Alan Snow, Jana Schramm, Tiffany Cossey, and Tom Barlow
• Decided by attorneys to file briefs no later than Tuesday
• Adjourned meeting at 4:52 pm

Public Services Committee

The October 15, 2024, meeting was cancelled due to a lack of quorum. No decisions were made regarding the proposed landscaping grant for Kellogg Lake Park.

• Proposed discussion of landscaping grant for Kellogg Lake Park

Budget Ways & Means

The Budget Ways & Means Committee will consider and discuss the use of ARPA (American Rescue Plan Act) funds. It will also review a council‑proposed bill that would amend the city budget. Staff reports will be presented. No other items are on the agenda.

• Consider and discuss ARPA funds
• Consider and discuss Council Bill for a Budget Amendment
• Staff reports

The Budget Ways & Means Committee approved allocating ARPA funds for capital expenses, forwarded budget adjustments for previously approved items (fire truck repairs, industrial park sign, legal fees) to the council, and approved buying dirt to shorten the I-49 & HH roundabout closure. All motions passed 3-0.

• Approved ARPA fund allocations for capital expenses (3-0)
• Forwarded budget adjustments for fire truck repairs, industrial park sign, and legal fees to council (3-0)
• Approved $95,000 purchase of dirt to amend I-49 & HH contract and reduce closure time (3-0)

City Council

The City Council is holding a special meeting to consider and discuss a new hearing date. This date pertains to a motion to disqualify and an impeachment hearing.

• Discussion of new hearing date for motion to disqualify
• Discussion of new hearing date for impeachment hearing

The Carthage City Council held a special session to schedule hearings related to a motion to disqualify and an impeachment. The council voted to hold the motion to disqualify hearing on October 15 at 4 PM via Zoom. After initially proposing October 22, the council amended and unanimously approved holding the impeachment hearing on October 29 at 3 PM at Carthage Water and Electric.

• Set motion to disqualify hearing for Oct 15 via Zoom (motion carried)
• Set motion to disqualify hearing time to 4 PM Oct 15 via Zoom (motion carried)
• Amended impeachment hearing date to Oct 29 at 3 PM at Carthage Water and Electric (motion carried)
• Approved amended motion for Oct 29 impeachment hearing unanimously

Budget Ways & Means

The Special Budget Ways & Means Committee will meet to discuss a budget adjustment for the FY 2024-2025 General Revenue Fund. The discussion focuses on funding additional legal services with Paul Martin.

• Budget adjustment for FY 2024-2025 General Revenue Fund for legal services with Paul Martin

The special Budget Ways & Means Committee meeting scheduled for October 8, 2024, was cancelled because a quorum was not present. No decisions were made, and no business was conducted.

Public Library Board

The meeting scheduled for October 8, 2024, was cancelled. No actions were taken.

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a section for staff reports and citizen participation.

• Approval of September 24, 2024 Minutes
• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved the September 24, 2024 minutes and the claims report, both unanimously. Staff reported on the health fair, an estimated 2% health insurance renewal increase, and ongoing Mercy/Anthem issues, with a United quote to be obtained as backup. The committee adjourned without other substantive decisions.

• Approved September 24, 2024 minutes (4-0)
• Approved claims report (4-0)

City Council

The Carthage City Council will consider approving a $32,256 contract for a new electronic messaging board at Memorial Hall and accepting the final plat for the Urban Living Subdivision. The meeting also includes discussions regarding impeachment proceedings against the Mayor and a supplemental budget adjustment.

• Contract with DPI Printing & Signs for $32,256.00 for electronic messaging board
• Acceptance of final plat for Urban Living Subdivision
• Supplemental budget adjustment to General Revenue Fund
• Discussion on impeachment hearing date and articles
• Discussion on motion to disqualify hearing date

The council adopted the Second Revised Articles of Impeachment for Mayor Rife (6-2) and scheduled the motion-to-disqualify and impeachment hearings for October 15 at 3 p.m. It also approved a $32,256 contract for a new electronic messaging board at Memorial Hall, a supplemental budget adjustment, and the claims report. Several agenda items were tabled or amended, and the council entered closed session to discuss a personnel issue with no action taken.

• Adopted Second Revised Articles of Impeachment (6-2)
• Scheduled motion-to-disqualify and impeachment hearings for Oct. 15 at 3 p.m. (7-1)
• Approved $32,256 contract with DPI Printing & Signs for Memorial Hall messaging board (8-0)
• Approved Resolution 2056 supplemental budget adjustment (6-2)
• Accepted claims report totaling $813,813.42
• Tabled Mayor's Appointments until Nov. 12 (5-3)
• Tabled council work session until Oct. 22
• Entered closed session for personnel discussion; no action taken

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning & Historic Preservation Commission will hold a public hearing to discuss a preliminary plat for a single‑family subdivision located west of River Street between Wendy Lane and Gene Taylor Drive. The meeting will also include discussion of CLG training and an update on a grant application status. Routine agenda items such as call to order, staff report, minutes review, and adjournment are also listed.

• Preliminary plat for single‑family subdivision west of River St between Wendy Lane and Gene Taylor Drive
• Discussion of CLG training
• Discussion of grant application status

Public Works Committee

The Carthage Public Works Committee will meet on October 1, 2024, at 5:30 PM at City Hall to consider approving minutes from a prior meeting and to receive staff reports. No new business is scheduled for discussion.

• Approval of previous meeting minutes
• Staff reports from Zeb Camey and Traci Cox

The Carthage Public Works Committee met on October 1, 2024, to approve the minutes from the August 8, 2024, meeting and hear staff reports from Public Works Director Zeb Carney and Interim City Administrator Traci Cox. No other formal votes or policy decisions were recorded during the meeting.

• Approved August 8, 2024 committee meeting minutes (all ayes)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will convene to approve the minutes from the September 10, 2024 meeting and review the Claims Report. The agenda includes a citizens participation period and staff reports.

• Approval of September 10, 2024 minutes
• Review and approval of the Claims Report
• Citizens participation period
• Staff reports

The Insurance/Audit and Claims Committee approved the September 10, 2024 minutes (3-0-1) and the claims report (4-0). Staff reported on ongoing audits, upcoming health insurance renewal discussions with Assured Partners, and a potential change in the city's 457 plan provider from VOYA to Arvest Bank, with no decisions made on those items.

• Approved September 10, 2024 minutes (3-0-1, Heckmaster abstained)
• Approved claims report (4-0)

City Council

The City Council will consider a contract for a new electronic sign and an ordinance amending the city code. The body will also review the disposition of a surplus storage shed and the distribution of trust funds to the Jasper County Youth Fair.

• C.B. 24-50: Contract with DPI Printing & Signs for $32,256.00 for a messaging board at Memorial Hall
• C.B. 24-48: Ordinance to amend section 2-122 of Chapter 2, Article III, Division 2 of the City Code
• Resolution 2055: Declaration of a storage shed at the Saddle Club Arena in Municipal Park as surplus
• Resolution 2054: Distribution of McCune-Brooks Regional Hospital Trust funds to the Jasper County Youth Fair
• Mayor's appointments for Care Leave Committee, Civil War Museum, Zoning Board of Adjustments, and Carthage Tree Board

The Carthage City Council approved amended minutes from September 10 and 6, accepted a resignation, approved a claims report, passed an ordinance on second reading, and adopted two resolutions. Several committee reports were given, and multiple appointments were approved. The meeting was largely procedural with no major policy decisions.

• Approved amendments to September 10 minutes (5-3)
• Accepted resignation letter from Dustin Edge (unanimous)
• Approved claims report totaling $3,563,682.84 (unanimous)
• Approved Ordinance 24-49 on second reading (6-2)
• Adopted Resolution 2054 for Jasper County Youth Fair funds (8-0)
• Adopted Resolution 2055 declaring Saddle Club building surplus (8-0)
• Approved reappointments to Care Leave Committee, Civil War Museum Board, Zoning Board, Tree Board (unanimous)
• Removed closed session from agenda (unanimous)

Carthage Water & Electric Board

The Carthage Water & Electric Board will approve the August 15, 2024 board minutes and the August disbursements of $6,416,625.43. The meeting includes a financial statement for August and committee reports. New business items include reviewing bids for an articulating telescopic bucket truck, a new 4WD pickup truck, and health insurance proposals, as well as a discussion of the 2023 timeline dispute with city leadership and the mayor’s recent press release.

• Approval of board minutes from August 15, 2024
• Approval of August disbursements totaling $6,416,625.43
• Consideration of bids for an articulating telescopic bucket truck
• Consideration of bids for a new 4WD pickup truck
• Consideration of health insurance proposals

The Carthage Water & Electric Plant Board approved the purchase of a 2027 model 41-foot articulating telescopic bucket truck from Altec Industries for $265,213, funded through a cooperative contract. The board also approved the Cox Health insurance renewal with an 8.02% premium increase, and discussed the timeline of the 2023 dispute with city leadership. All action items passed unanimously.

• Approved $265,213 bucket truck purchase from Altec Industries (unanimous)
• Approved Cox Partners 80 Plan health insurance with 8.02% premium increase (unanimous)
• Approved August 2024 disbursements of $6,416,625.43 (unanimous)
• Approved August 2024 financial statements (unanimous)
• Approved August 15, 2024 meeting minutes (unanimous)
• Removed agenda item #2 (unanimous)

Public Services Committee

The Public Services Committee will meet to discuss several operational items and bids. The agenda includes reviews of a golf cart bid, a Memorial Hall sign bid, and a retail liquor license for a resort.

• Golf cart bid
• Liquor License-Retail by drink-Resort
• Surplus of building at saddle club arena
• Bid for Memorial Hall sign
• Food truck for rodeo event

The Public Services Committee tabled a decision on replacing the golf course's 54-cart fleet after reviewing bids from Masek Golf Car Company ($198,350) and Clear Creek Golf Car ($139,500). The committee approved allowing the golf course to obtain a retail-by-drink-resort liquor license, forwarded a resolution to surplus a deteriorating building at the saddle club arena to full council, approved a food truck at the fairgrounds during the rodeo, and forwarded a bid for a Memorial Hall sign to full council. No action was taken on Little League operations or ribbon-cutting procedures.

• Tabled golf cart fleet replacement bid (3-0)
• Approved golf course retail-by-drink-resort liquor license (2-0, 1 abstention)
• Forwarded resolution to surplus saddle club arena building to full council (3-0)
• Approved food truck at fairgrounds during rodeo (3-0)
• Forwarded DPI Signs bid for Memorial Hall sign to full council (3-0)
• Tabled sponsorships discussion until next meeting (3-0)

Public Safety Committee

The Carthage Public Safety Committee meeting on September 16, 2024 will approve the August 19, 2024 minutes. Committee members will consider and discuss the Neon Moon Car Show and the Veteran's Day Parade. Staff reports from the Fire Department and Police Department will also be presented.

• Approval of 8/19/24 minutes
• Consider and discuss Neon Moon Car Show
• Consider and discuss Veteran's Day Parade
• Staff report – Fire Department
• Staff report – Police Department

The Public Safety Committee approved motions to forward two event requests to the full council. These include vendor stall arrangements for the Neon Moon Car Show and street closures for the Veterans Day Parade.

• Approved 8/19/24 meeting minutes (3-0)
• Motion to allow vendor stalls around the Square for Neon Moon Car Show sent to full council (3-0)
• Motion to close Main/Grant from Chestnut to 3rd Street and 4th, 5th, and 6th Streets between Grant and Main for Veterans Day Parade sent to full council (3-0)

City Council

The Carthage City Council will consider two ordinances: one authorizing a partnership for portable restrooms and another approving a $56,779 contract with Midland Enterprises to repair the Parks and Recreation building in Municipal Park. A resolution will adjust the Golf Fund budget by $20,000 for bluegrass seed to reduce winterkill. Council members will also discuss unauthorized payments and revised articles of impeachment. An executive session is scheduled to address personnel matters that involve personal employee information.

• C.B. 24-44 – Ordinance authorizing a partnership for portable restrooms and handwashing units at city parks
• C.B. 24-45 – Ordinance approving a $56,779 contract with Midland Enterprises for Parks and Recreation building repairs
• Resolution 2053 – Supplemental $20,000 budget adjustment to the Golf Fund for bluegrass seed
• Discussion of Unauthorized Payments
• Consideration of Revised Articles of Impeachment

The Carthage City Council voted 6-2 to adopt revised articles of impeachment against Mayor Dan Rife, adding items to a future hearing. The council also approved two ordinances: one for portable restrooms and one for park building repairs, and adopted a budget adjustment for the golf course. A closed session vote to appoint Jason Martin as Fire Chief failed, with the appointment left undecided.

• Adopted revised articles of impeachment against Mayor Rife (6-2)
• Approved Ordinance 24-47 for portable restroom partnership (8-0)
• Approved Ordinance 24-48 for Municipal Park building repairs, $56,779 (8-0)
• Adopted Resolution 2053 as amended for golf course grass seed and utilities, $25,500 total (8-0)
• Approved $135 per employee for health fair blood testing (voice vote)
• Accepted claims report totaling $1,007,640.70 (voice vote)
• Motion to add closed session for litigation to next agenda passed (5-2-1)
• Fire Chief appointment motion failed in closed session (4-1-3)

Public Library Board

The Carthage Public Library Board will review financial reports and the director's progress report. Committee updates from Building, Budget, Community Relations, and other areas will be presented. New business includes approving an updated Code of Ethics Policy and processing payment of outstanding bills.

• Approve updated “Code of Ethics Policy”
• Review and approve payment of bills
• Discuss financial reports
• Director’s progress and service report
• Committee reports (Building, Budget, Community Relations, etc.)

Insurance / Audit & Claims Committee

The Insurance/Audit & Claims Committee will approve the August 27, 2024 meeting minutes and review the Claims Report for approval. The committee will also consider the City of Carthage Employee Health Fair and receive staff reports. No other decisions are listed.

• Approval of August 27, 2024 Minutes
• Review & Approval of the Claims Report
• Consideration of City of Carthage Employee Health Fair
• Staff Reports

The Insurance/Audit and Claims Committee approved $135 per employee for blood work at the upcoming City of Carthage health fair. The committee also approved the minutes from the August 27, 2024, meeting and the claims report. Staff provided updates on the city's salary study and upcoming financial software upgrades.

• Approved August 27, 2024, meeting minutes (3-0)
• Approved claims report (3-0)
• Approved $135 per employee for health fair blood work (3-0)

Budget Ways & Means

The Budget Ways & Means Committee will meet to review and discuss a budget adjustment for the Golf Fund. The committee will also approve minutes from the September 4, 2024 meeting.

• Budget adjustment for the Golf Fund

The Budget Ways & Means Committee approved forwarding a $20,000 budget adjustment for the golf course to the full council, intended for grass seed to address winter kill. The amount does not include an anticipated additional $5,500 for utilities, which will be amended later. The committee also voted to forward salary study comparables to council, adding Pittsburg, KS to the list. Minutes from September 4, 2024 were approved.

• Approved forwarding $20,000 golf fund budget adjustment to council (4-0)
• Approved forwarding salary study comparables to council (4-0)
• Approved September 4, 2024 minutes (4-0)

City Council

The City Council is meeting to authorize a contract for a hearing officer and adjust the budget to fund the impeachment hearing of Mayor Dan Rife.

• C.B. 24-49: Emergency Ordinance to contract Tim Engelmeyer of Engelmeyer & Pezzani, LLC at $250.00 per hour as hearing officer
• Resolution 2052: Supplemental budget adjustment to General Revenue Fund for professional fees to hire a court reporter and hearing officer

The Carthage City Council held a special session to address the impeachment hearing of Mayor Dan Rife. They approved an emergency ordinance authorizing a contract with Tim Engelmeyer at $250/hour as hearing officer, with amendments to include court reporter services from Holliday Reporting. A supplemental budget adjustment for these costs was also adopted.

• Tabled approval of August 27 minutes until September 10 (unanimous)
• Amended C.B. 24-49 to include court reporter hiring details (7-1)
• Moved C.B. 24-49 to second reading under emergency clause (7-1)
• Approved C.B. 24-49 authorizing hearing officer contract at $250/hour (7-1)
• Adopted Resolution 2052 for budget adjustment for hearing costs (6-1-1)

General

The Planning, Zoning, and Historic Preservation Commission will meet to discuss a special use permit. The request concerns the operation of a carnival at the Fair Acres Parking Lot.

• Public hearing for a Special Use Permit for a carnival at the Fair Acres Parking Lot next to the YMCA at 2600 Grand

General

The Carthage Special Budget Ways & Means Committee will meet on September 4, 2024 at 11:00 AM in City Hall Council Chambers. The agenda includes approval of the August 12, 2024 meeting minutes. The committee will consider and discuss a resolution for a budget adjustment. Staff reports will also be presented.

• Approval of August 12, 2024 minutes
• Consider and discuss a resolution for a budget adjustment
• Staff reports

The Special Budget Ways & Means Committee approved forwarding a $15,000 budget adjustment to the full council. The committee also approved the minutes from the August 12, 2024 meeting. No other substantive decisions were made.

• Forwarded $15,000 budget adjustment to Council (3-0, with Chris Taylor voting no)
• Approved Aug 12, 2024 meeting minutes (3-0, with Dustin Edge abstaining)

Public Works Committee

The Public Works Committee meeting scheduled for September 3, 2024, was canceled due to a lack of business.

Tree Board

The Carthage Tree Board will first consider and approve minutes from its previous meeting. It will then discuss a proposal to replace trees in a park project. The agenda also includes a citizen participation notice, staff reports, and other business before adjourning.

• Consider and approve minutes from previous meeting
• Discuss replacing trees in the park project

General

The Board of Trustees is meeting to review the organization's financial statement report. The board will also review and approve grant applications.

• Review of financial statement report
• Review and approval of grant applications

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to review the claims report and previous meeting minutes. The body will also consider and discuss amendments to two sections of the City of Carthage Code.

• Review and approval of the Claims Report
• Discussion of amendment to City Code section 2-121
• Discussion of amendment to City Code section 2-122

The Insurance/Audit and Claims Committee approved amendments to City Code sections 2-121 and 2-122, which change the officer suspension process and add violations of state or federal law as grounds for suspension. Both amendments will be forwarded to the full Council. The committee also approved the August 13, 2024 minutes and the claims report.

• Approved August 13, 2024 minutes (3-0)
• Approved claims report (3-0)
• Approved amendment to section 2-121, changing suspension authority to Mayor with majority of Council and adding state/federal law violations as grounds (3-0)
• Approved amendment to section 2-122, clarifying officer hearing procedures and aligning language (3-0)

City Council

The City Council will hold a public hearing regarding proposed property tax rates. The body is also considering ordinances for waste disposal services, park repairs, and a financial audit of the Carthage Water and Electric Plant.

• Public hearing on proposed property tax rates
• Agreement with Allied Services, LLC (Republic Services) for waste disposal from Oct 1, 2024 to Sept 30, 2029
• Contract with Midland Enterprises for Municipal Park building repairs for $56,779.00
• Hiring of a certified accounting firm for a comprehensive audit of Carthage Water and Electric Plant
• Partnership agreement with Contractors Portables for restrooms and handwashing units at parks and events

The Carthage City Council voted 6-1-1 to strike Council Bill 24-46, which would have authorized a comprehensive audit of the Carthage Water and Electric Plant, after concerns about cost and lack of documentation. The council also approved a five-year solid waste collection contract with Republic Services and set the 2024 property tax rates. Several other items were introduced or tabled, including a parks building repair contract and an ordinance on officer suspension procedures.

• Struck CW&EP audit bill (C.B. 24-46) (6-1-1)
• Approved 5-year solid waste contract with Republic Services (8-0)
• Approved 2024 property tax levy ordinance (8-0)
• Approved amendment to add 'willful' to officer suspension ordinance (7-1)
• Approved officer suspension ordinance as amended (C.B. 24-47) (6-2)
• Tabled C.B. 24-48 on officer suspension procedures until Sept. 24 (7-0-1)
• Approved claims totaling $846,270.48
• Approved multiple event road closures and security for Maple Leaf events

Public Services Committee

The Carthage Public Services Committee will review bids for playground lighting, Memorial Hall signage, and porta potties, along with a grant for the Joplin Trails Coalition and a budget adjustment for grass seed.

• Consider bid for Memorial Hall sign
• Consider bid for porta potties
• Consider lighting for playgrounds
• Consider Joplin Trails Coalition grant
• Consider budget adjustment for grass seed

The Public Services Committee approved several items, including a grant for ash tree removal, use of park facilities for the Maple Leaf Festival, a grant for parking lot resurfacing, a building repair bid, a liquor license for the golf course, a mower donation, a budget adjustment for grass seed, and a portable restroom partnership. They tabled a playground lighting bid pending legal review and failed to approve a Memorial Hall sign bid and a motion to stop advertising with Nexstar.

• Approved grant application for ash tree removal (4-0)
• Approved park facility use for Maple Leaf Festival (4-0)
• Approved acceptance of Joplin Trails Coalition grant (4-0)
• Approved $56,779 bid from Mid-Land Enterprises for park building repairs (4-0)
• Approved pursuing liquor license for golf course special events (4-0)
• Approved surplus and donation of mower to Cedar Hills Cemetery (4-0)
• Tabled playground lighting bid pending city attorney consultation (4-0)
• Failed to approve Memorial Hall sign bid (2-1-1)

Public Safety Committee

The Public Safety Committee will meet to discuss several community events and specific traffic concerns. The body will also review a cleaning RFP for the Police Department.

• Maple Leaf 5K race
• Rallye in the Park
• Traffic speed on the 2000 block of S Maple
• 2024 Maple Leaf Festival
• Stop sign at the intersection of Elk & Maple

The committee approved road closures for the Maple Leaf 5K, Rallye in the Park, and the 2024 Maple Leaf Festival, all with 4-0 votes. It also approved a traffic study at Maple and Southside and Main and Southside, and accepted the lowest bid for police department cleaning. All decisions were unanimous.

• Approved Maple Leaf 5K road closures and barricades (4-0)
• Approved Rallye in the Park road closures and backing into spaces (4-0)
• Approved traffic study at Maple and Southside and Main and Southside (4-0)
• Approved Maple Leaf Festival requests as in years past with extended northwest corner closure (4-0)
• Accepted lowest cleaning bid from Michelle Naaykens at $1,600/month (4-0)

Carthage Water & Electric Board

The Carthage Water & Electric Board will approve the July 18 minutes and a disbursement of $4,899,513.72. It will review June and July financial statements and receive committee reports. New business includes an update on the annual audit, bids for two pickup trucks, and a salary administration guidelines policy.

• Approval of July 18, 2024 board minutes
• Approval of disbursements totaling $4,899,513.72
• Review of June and July financial statements
• Consideration of bids for two ¾‑ton crew‑cab 4WD pickup trucks
• Consideration of Salary Administration Guidelines Policy

The Carthage Water & Electric Plant Board approved the purchase of two pickup trucks totaling $114,662 and replaced its salary administration policy with a new guidelines policy. The board also approved July disbursements of $4,899,513.72 and the June and July financial statements. No other substantive decisions were made; the meeting included informational updates on the annual audit, cash reserves, and department reports.

• Approved purchase of new 2024 Chevrolet truck for $56,083 and new Ram truck for $58,579 (unanimous)
• Approved replacement of Salary/Wage Administration & Performance Appraisal Programs Policy with new Salary Administration Guidelines Policy (unanimous)
• Approved July disbursements of $4,899,513.72 (unanimous)
• Approved June 2024 financial statements (unanimous)
• Approved July 2024 financial statements (unanimous)
• Approved minutes of July 18, 2024 regular meeting (unanimous)

City Council

The Carthage City Council will vote on several ordinances, including an emergency ordinance authorizing the mayor to apply for federal transit assistance and related contracts. Other items include a location‑analytics agreement with Placer Labs, a waste‑service contract with Allied Services, and a property‑tax levy for 2024. The meeting also features budget adjustment resolutions and the adoption of a Vision Zero safety plan.

• C.B. 24-38 – Ordinance authorizing an agreement with Placer Labs, Inc. for a location analytics platform
• C.B. 24-41 – Emergency ordinance to let the mayor seek federal transit grants from the Missouri Highways and Transportation Commission
• C.B. 24-42 – Ordinance authorizing a solid‑waste collection contract with Allied Services, LLC (Republic Services) from Oct 1 2024 to Sep 30 2029
• C.B. 24-43 – Ordinance levying general property taxes for 2024 for general revenue purposes
• Resolution 2047 – Adoption of a Vision Zero Safety Action Plan committing to zero roadway fatalities by June 2035

The Carthage City Council tabled the Placer.ai location analytics contract until October 8 after concerns about data security and privacy. They also set a new impeachment hearing date for September 25 at 3 p.m. and hired a court reporter for it. Several ordinances and resolutions were approved, including a Chamber of Commerce contract and a Vision Zero safety plan. The fire chief appointment was tabled to September 10.

• Tabled Placer.ai contract (CB 24-38) until Oct 8
• Set impeachment hearing for Sept 25 at 3 p.m.
• Hired Holliday Reporting as court reporter ($100 fee + $300/hr)
• Approved Chamber of Commerce contract (9-0)
• Approved Vision Zero Safety Plan (9-0)
• Approved budget adjustments for parks truck, historian, CDBG (9-0)
• Approved emergency transit grant application (9-0)
• Tabled fire chief appointment to Sept 10 (8-1, Snow abstain)

Public Library Board

The Board of Trustees will meet to review financial reports and progress updates from the library director. The agenda includes reports from various committees and the assignment of board members to specific committees.

• Payment of bills
• Board of Trustees Committee Assignments
• ADA Compliance report
• Compensation/Wages report
• Budget Committee report

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will first approve the minutes from the July 23, 2024 meeting. It will then review and vote on the claims report. The committee will also consider a proposed mechanic job description and hear staff reports before adjourning.

• Approval of July 23, 2024 meeting minutes
• Review and approval of the claims report
• Consideration of a mechanic job description
• Staff reports

The Insurance/Audit and Claims Committee approved the July 23, 2024 minutes, the claims report, and a revised mechanic job description that changes the position from street mechanic to general mechanic for city fleet vehicles. The committee also discussed an unpaid Lauber bill, noting the mayor directed payment without council approval, and the chair plans to consult attorneys about recourse.

• Approved July 23, 2024 minutes (4-0)
• Approved claims report (4-0)
• Approved mechanic job description change to general mechanic (4-0)

Budget Ways & Means

The committee will consider a tax levy ordinance for real property in Carthage for 2024. Members will also discuss budget adjustments for a Parks truck and a historic district architectural historian.

• Ordinance levying general taxes upon real property for 2024
• MoDOT Taxi Grant Agreement
• Budget adjustment for a Parks truck
• Budget adjustment for an architectural historian for Historic District design guidelines
• Community Development Block Grant application for downtown sidewalks outside of the square

The Budget Ways & Means Committee forwarded several items to the full council, including acceptance of a $16,434.56 MoDOT taxi grant, a property tax levy for FY 2024/25 at the same rate, a budget adjustment for a parks truck, hiring an architectural historian for $37,500 (city share $15,000), and a CDBG application for downtown sidewalk replacement. All motions passed unanimously (3-0).

• Approved July 23, 2024 minutes (3-0)
• Forwarded MoDOT taxi grant acceptance of $16,434.56 to council (3-0)
• Forwarded tax levy ordinance for FY 2024/25 to council (3-0)
• Forwarded budget adjustment for parks truck purchase to council (3-0)
• Forwarded hiring architectural historian (total $37,500, city share $15,000) to council (3-0)
• Forwarded CDBG application for downtown sidewalk replacement to council (3-0)

Tree Board

The Tree Board will meet to review previous meeting minutes and discuss a project to replace trees in the park. The meeting includes a period for citizen participation.

• Discussion of replacing trees in the park project

Public Works Committee

The Public Works Committee will consider a contract with Republic Services and discuss a Vision Zero safety plan. The committee will also review previous meeting minutes.

• Consider approval of minutes from previous meeting
• Request for Council Bill for contract with Republic Services
• Discuss and recommend Vision Zero Safety Action Plan for City Council

The Public Works Committee voted unanimously to send two items to the City Council: an ordinance to renew the contract with Republic Services for solid waste collection, and a resolution supporting the Vision Zero Safety Action Plan (SS4A Grant) to eliminate roadway fatalities by 2035. Staff also reported on ongoing projects and equipment needs, but no other formal decisions were made.

• Approved motion to send Republic Services contract renewal to Council (all ayes)
• Approved motion to send Vision Zero Safety Action Plan to Council (all ayes)

General

The Planning, Zoning, and Historic Preservation Commission is meeting to continue discussions on two primary topics. These include the creation of a zoning classification for townhouses and the rules regarding citizen participation in meetings.

• Public hearing on citizen participation in meetings
• Discussion on creating a zoning classification for townhouses

The Planning, Zoning & Historic Preservation Commission approved the previous meeting minutes and voted to provide a copy of a staff-prepared letter to the contractor for the historic building at 420 South Main. Discussion on townhouse zoning was tabled for further research. No public hearings or new business were conducted.

• Approved previous meeting minutes (unanimous)
• Approved providing copy of staff letter to contractor Jeff Neal for 420 South Main (unanimous)
• Tabled townhouse zoning discussion for further research (unanimous)

General

The Fire Chief Hiring Committee will open with a call to order, approve the July 11, 2024 meeting minutes, and hold a closed executive session to discuss possible personnel actions such as hiring, firing, disciplining, or promoting employees. The meeting will then adjourn.

• Call to Order
• Approval of July 11, 2024 minutes
• Closed executive session to discuss hiring, firing, disciplining, or promoting employees
• Adjournment

General

The Police and Fire Pension Committee meeting scheduled for July 23, 2024, was cancelled due to a lack of quorum. No decisions were made.

Budget Ways & Means

The Budget Ways & Means Committee will discuss a budget amendment for Paul Martin Services for fiscal years 2023-24 and 2024-25. The meeting will also approve the minutes from the July 8, 2024 session. Standard items such as citizen participation guidelines, staff reports, and adjournment are included.

• Approval of July 8, 2024 minutes
• Consider and discuss budget amendment for Paul Martin Services for FY 23-24 and FY 24-25
• Citizen participation notice
• Staff reports
• Adjournment

The Budget Ways & Means Committee voted 2-1 to forward a budget amendment for Paul Martin Services to the full council. The amendment covers roughly $30,000 in remaining bills from the old fiscal year plus future charges for the new fiscal year. The committee also approved the July 8, 2024 minutes (3-0) and heard staff reports on the online budget book and software upgrade timing.

• Forwarded Paul Martin Services budget amendment to council (2-1)
• Approved July 8, 2024 committee minutes (3-0)
• Adjourned at 5:03 PM (3-0)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will approve the July 9, 2024 meeting minutes and review the Claims Report. It will then consider and discuss the job description for the Tourism Director and for a Mechanic. Staff reports will also be presented before the meeting adjourns.

• Approval of July 9, 2024 minutes
• Review and approval of the Claims Report
• Consideration of Tourism Director job description
• Consideration of Mechanic job description
• Staff reports

The Insurance/Audit and Claims Committee approved the new Tourism Director job description and tabled the Mechanic job description until August 13. They also approved the July 9 minutes and the claims report. Staff reported on health insurance trends and upcoming software upgrades.

• Approved July 9, 2024 minutes (4-0)
• Approved claims report (4-0)
• Approved new Tourism Director job description (4-0)
• Tabled Mechanic job description until August 13 (4-0)

City Council

The City Council will consider budget amendments for multiple funds and several new service contracts. The meeting includes a discussion on Articles of Impeachment and a potential hearing date. Council members will also review tourism grants and agreements with the Carthage Chamber of Commerce.

• Discussion of Articles of Impeachment and a hearing date
• C.B. 24-35: Agreement with Missouri Division of Tourism to accept $55,970.00
• C.B. 24-34 and C.B. 24-37: Budget amendments for Fiscal Year 2023-2024 and 2024-2025
• C.B. 24-33: Agreement with McGrath Human Resources Group Inc. for a Compensation System Market Update
• C.B. 24-39: Amended contract with the Carthage Chamber of Commerce through June 30, 2026

The Carthage City Council voted 6-3 to accept articles of impeachment against Mayor Dan Rife and set a hearing for August 14 at 3 p.m. at the CW&EP Community Room. A motion to vacate the articles failed 2-7. The council also approved several ordinances, including a compensation study, budget amendments, and tourism agreements, all by 9-0 votes.

• Accepted articles of impeachment and set hearing for Aug 14 at 3 p.m. (6-3)
• Motion to vacate articles of impeachment failed (2-7)
• Approved Ordinance 24-35 for compensation system market update (9-0)
• Approved Ordinance 24-36 amending FY2023-24 budget (9-0)
• Approved Ordinance 24-37 for DMO agreement with Missouri Division of Tourism (9-0)
• Approved Ordinance 24-38 for MOU with Joplin for tourism marketing grant (9-0)
• Approved Ordinance 24-39 amending FY2023-24 and FY2024-25 budgets (9-0)
• Adopted Resolution 2045 supporting Marian Days events (9-0)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will meet to approve June disbursements of $3,590,194.24 and consider bids for water treatment chemicals and a forklift purchase.

• Approval of June disbursements ($3,590,194.24)
• Consideration of bids for Water Treatment Chemicals
• Recommendation for the Purchase of a Forklift

The Carthage Water & Electric Plant Board unanimously approved contracts for water treatment chemicals with four suppliers and authorized the purchase of a new Caterpillar forklift for $67,451.00. The board also approved June disbursements totaling $3,590,194.24. Staff reported that the electrical system is back in normal operation and highlighted a strong cyber security risk score.

• Approved minutes for June 18 regular and closed sessions (unanimous, Gier abstaining)
• Approved June disbursements of $3,590,194.24 (unanimous)
• Awarded water treatment chemical contracts to Brenntag Mid-South, Tanner Industries, U.S. Lime Company, and Univar Solutions (unanimous)
• Approved purchase of Caterpillar forklift from Wiese USA for $67,451.00 (unanimous)
• Adjourned meeting (unanimous)

General

The Planning, Zoning, and Historic Preservation Commission will meet to discuss creating a zoning classification for townhouses. The body will also hold a public hearing regarding exterior signage at 325 S Main.

• Discussion on creating a zoning classification for townhouses
• Public hearing for Certificate of Appropriateness for exterior signage at 325 S Main
• Discussion on procedure for citizen participation in meetings
• Update on SHPO grant status
• Discussion of CLG training opportunities

Public Services Committee

The Carthage Public Services Committee will review several community events, including a Pup Walk and Pet Show, a 5k run, and a Rallye in the Park event. The committee will also discuss options for a future aquatic facility, a contract with Placer AI, a grant from the State of Missouri, and a memorandum of understanding with the City of Joplin.

• Consider Pup Walk and Pet Show
• Consider Soles 4 Paws 5k Run and 1M Dog/Cat-Walk
• Consider Rallye in the Park event
• Discuss options for future Aquatic Facility
• Consider contract with Placer AI

The committee approved the use of Central and Municipal Parks for three upcoming community events. It also forwarded a tourism marketing grant and a location analysis software contract to the City Council for final approval.

• Approved use of Central Park for Pup Walk and Pet Show on Sept 21 (3-0)
• Approved use of Municipal Park for Soles 4 Paws 5k Run on Nov 17 (3-0)
• Approved use of Central Park for Rallye in the Park on Sept 15 (3-0)
• Forwarded Placer AI software contract to City Council pending confirmation of report-sharing terms (3-0)
• Forwarded council bill to accept $20,000 matched MMG tourism grant to City Council (3-0)
• Forwarded MOU with City of Joplin for MMG program participation to City Council (3-0)
• Granted permission to continue grant discussions with McCune Brooks Trust for aquatic facility

Public Safety Committee

The Carthage Public Safety Committee will meet to review old business, hear citizen concerns on two car shows and a noise ordinance, and receive staff reports from the Fire and Police Departments. No formal decisions are listed on the agenda.

• Consider and discuss Cars and coffee car show
• Consider and discuss car show
• Consider and discuss noise ordinance

The committee approved closing the city square for two 'Cruise In' events in August and October. A resolution regarding security requests for CRM Marian Days 2024 was forwarded to the city council for approval.

• Approved closing the square for car shows on Aug 30 and Oct 11 from 5:30-9 pm (4-0)
• Forwarded CRM Marian Days 2024 resolution to council for approval (4-0)
• Approved June 17, 2024 meeting minutes (4-0)

General

The Fire Chief Hiring Committee will meet at City Hall. The agenda includes the possibility of a closed session to discuss hiring, firing, disciplining, or promoting employees.

• Possible executive session for personnel matters

The Fire Chief Hiring Committee met in closed session on July 11, 2024, and reviewed 17 applicants for fire chief. The field was narrowed and interviews will be set up with 8 individuals. No hiring decision was made; the committee voted 5-0 to close the meeting and 5-0 to adjourn.

• Voted 5-0 to enter closed session under section 610.021(3) to discuss employee hiring
• Reviewed 17 fire chief applicants in closed session
• Narrowed the applicant pool; interviews to be scheduled with 8 individuals
• Voted 5-0 to adjourn the closed session and meeting

General

The City Administrator Hiring Committee will meet to consider and discuss administration job descriptions. The agenda also includes citizen participation and an executive session.

• Discussion of administration job descriptions

The City Administrator Hiring Committee reviewed the job descriptions for the City Administrator and Assistant City Administrator. Members proposed changes to both documents during a line-by-line review.

• Proposed changes to City Administrator and Assistant City Administrator job descriptions

Public Library Board

The Carthage Public Library Board of Trustees will review financial reports for May and June 2024. The meeting consists primarily of routine committee updates regarding building, budget, and ADA compliance.

• May and June 2024 financial reports
• Committee updates on building, budget, and ADA compliance
• Payment of bills

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will review the June 25, 2024 minutes and the claims report. The committee will also consider an agreement with McGrath Human Resources Group for a Compensation System Market Update.

• Review and approval of the claims report
• Agreement with McGrath Human Resources Group for a Compensation System Market Update

The committee approved an agreement with McGrath Human Resources Group to update the city's compensation system market data. Members also approved the June 25 minutes and the claims report. A request was made for a closed session at the next council meeting to discuss legal matters.

• Approved June 25, 2024 Minutes (3-0)
• Approved Claims Report (3-0)
• Approved agreement with McGrath Human Resources Group for Compensation System Market Update and forwarded to Council (3-0)
• Requested closed session for legal matters at the next council meeting (3-0)

City Council

The Carthage City Council will consider ordinances for road and sidewalk improvements. The council will also review a budget amendment for the 2023-2024 fiscal year and a recall petition.

• $254,499.43 contract with Sprouls Construction Inc. for HH and Garrison Avenue intersection improvements
• Supplemental agreement with MoDOT for sidewalk improvements on Airport Drive and Fairview Avenue
• Agreement with McGrath Human Resources Group Inc. for a compensation system market update
• Amendment to the 2023-2024 Annual Operating and Capital Budget across multiple funds
• Review of a recall petition for the removal of Tiffany Cossey

The City Council approved contracts for signal improvements at HH and Garrison Avenue and sidewalk improvements via a MoDOT agreement. The Council also accepted a claims report totaling over $3 million and appointed two members to city boards.

• Approved $254,499.43 contract with Sprouls Construction Inc. for HH and Garrison Avenue intersection and signal improvements (7-0)
• Approved supplemental agreement with MoDOT for sidewalk improvements on Airport Drive and Fairview Avenue/Route E-571 to River Street/Pearl Street (7-0)
• Approved claims report totaling $3,034,009.67 across multiple funds
• Approved appointment of Kristi Montague to the Police and Fire Pension Committee until July 2026
• Approved appointment of Mark Gier to the Carthage Water and Electric Plant Board until May 2026
• Approved June 25, 2024 meeting minutes

Budget Ways & Means

The Budget Ways & Means Committee will consider expenses for the Economic Development Park and a budget amendment for fiscal year 2023-2024. The committee will also discuss current contracts with Vision Carthage and the Carthage Chamber of Commerce.

• Expenses for Economic Development Park
• Budget amendment for fiscal year 2023-2024
• Contract with Vision Carthage
• Contract with the Carthage Chamber of Commerce

The Budget Ways & Means Committee approved funding for a sign and water study for the Economic Development Park. The committee also moved to forward a fiscal year 2023-2024 budget amendment and an amended Chamber of Commerce contract to the full council.

• Approved $20,000 budget adjustment for Economic Development Park sign and water delineation study (3-0)
• Forwarded fiscal year 2023-2024 budget amendment to full council for approval (3-0)
• Approved creation of council bill to forward amended Carthage Chamber of Commerce contract to council (3-0)
• Approved June 24, 2024, minutes (3-0)

Public Works Committee

The July 2, 2024, Carthage Public Works Committee meeting was canceled due to a lack of business. No items were scheduled for discussion or decision.

General

The scheduled meeting for the City Administrator Hiring Committee in Carthage, Missouri, was cancelled. No items were presented for discussion or decision.

• No items were discussed due to the cancellation of the meeting.

City Council

The Council will hold a public hearing to approve the 2024-2025 Fiscal Year budget. Proposed items include utility rate changes for electric, water, and wastewater services. The agenda also includes contracts for intersection improvements and sidewalk projects.

• Public hearing for approval of the 2024-2025 Fiscal Year budget
• Utility rate changes for electric, water, and wastewater services
• $254,499.43 contract with Sprouls Construction Inc. for intersection improvements
• Temporary Verizon Wireless cell tower authorization for Marian Days 2024
• Sidewalk improvement agreement with the Missouri Department of Transportation

The Carthage City Council held a regular session and approved emergency ordinances adopting the 2024-2025 fiscal year budget, authorizing utility rate changes requested by the Carthage Water and Electric Plant Board, and approving a temporary cell tower agreement for Marian Days 2024. The council also approved resolutions establishing excessive force regulations during non-violent civil rights demonstrations and authorizing budget adjustments for the golf and civic enhancement funds, alongside multiple event road closures and board reappointments.

• Approved amended minutes of January 23, 2024, Special Council Minutes of June 3, 2024, Council Minutes of June 11, 2024, and Work Session Minutes of June 20, 2024
• Approved road closures for Shop with a Deputy fundraiser on October 5, 2024 (9-0 vote equivalents / motion carried)
• Approved road closures in the park for Red, White, and Boom event on July 4, 2024
• Approved road closures, food trucks, campers, and animal tending hours in the park for Jasper County Youth Fair from July 6 to July 14, 2024
• Approved road closures and barricades on Belle Air, Clinton, Fulton, and Grand for an annual block party on June 30, 2024
• Accepted bid from THL Fire Equipment for a brush bed/box in the amount of $22,648.00
• Accepted claims report in the amount of $689,881.52
• Approved Ordinance 24-30 (C.B. 24-28) for a temporary Verizon Wireless COW/COLT cell tower for Marian Days 2024 (9-0)

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will meet to approve the June 11, 2024, minutes and review the claims report. Staff reports are also scheduled for discussion.

• Approval of June 11, 2024, minutes
• Review and approval of the claims report
• Staff reports

The committee approved the minutes from the June 11, 2024, meeting and accepted the claims report. Staff provided updates on budget software training, a pending salary study contract, storm damage repairs at the parks building, and the search for a new City Administrator and Fire Chief.

• Approved June 11, 2024, meeting minutes (4-0)
• Approved claims report (4-0)
• Adjourned meeting at 5:52 pm (4-0)

General

The Special Budget Ways & Means Committee will review the minutes from May 22, 2024. The meeting also includes discussions regarding budget perfection and a proposed budget adjustment for golf and civic enhancement.

• Approval of May 22, 2024 Minutes
• Budget Perfection
• Budget Adjustment for Golf and Civic Enhancement

The Budget Ways & Means Committee approved forwarding the city budget and proposed adjustments for Golf and Civic Enhancement to the full City Council. The committee also approved the minutes from the May 22, 2024, meeting.

• Approved May 22, 2024 minutes (4-0)
• Forwarded budget to City Council (4-0)
• Forwarded Golf and Civic Enhancement budget adjustments to City Council (4-0)

General

The Planning, Zoning, and Historic Preservation Commission will consider rezoning a 7.41-acre lot from 'A' First Dwelling to 'C' Apartment. The commission will also discuss a preliminary site design for the property located between Wendy Lane and Gene Taylor Drive.

• Rezoning request for a 7.41-acre lot west of River St. from 'A' First Dwelling to 'C' Apartment
• Discussion of a preliminary site design for the 7.41-acre lot

City Council

The Carthage City Council will hold a work session for mandatory sunshine training led by Jay Turner. No official business will be addressed during this session.

• Mandatory Sunshine Training

The Carthage City Council met for a work session focused on mandatory sunshine law training. Jason Lewis from the Attorney General's office presented the training and answered questions. No official business was conducted, and the session was adjourned by motion.

• Adjourned work session at 11:45 AM (Motion by Heckmaster, seconded by Snow)

Public Services Committee

The Public Services Committee will consider and discuss budget adjustments for the Civic Enhancement Fund and Golf. The meeting also includes approval of previous minutes and staff reports.

• Budget adjustment for Civic Enhancement Fund
• Budget adjustment for Golf

The Public Services Committee approved previous minutes and forwarded a resolution to adjust the golf budget to the budget committee. The adjustment addresses increased gasoline costs from golf cart usage and grass seed expenses. Staff reported on storm damage repairs, a tree inventory grant, and recent community events.

• Approved previous minutes (3-0)
• Forwarded golf budget adjustment resolution to budget committee (3-0)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review May financial statements and disbursements totaling $3,649,885.04. The meeting includes consideration of a compensation study, performance management proposals, and bids for RICE monitoring systems and utility locating services. Additionally, the board will select officers for the 2024-2025 term.

• Approval of May disbursements totaling $3,649,885.04
• Consideration of compensation study
• Consideration of performance management proposal
• Bids for RICE monitoring systems
• Bids for utility locating services

The Board approved a salary structure based on a Lockton compensation study and authorized a performance management review. It also awarded contracts for emissions monitoring and utility locating services. New board officers were selected for the 2024-2025 term.

• Approved May disbursements of $3,649,885.04 (unanimous)
• Approved May 2024 financials (unanimous)
• Approved Lockton compensation study salary grades and ranges (unanimous)
• Approved Lockton performance management proposal (unanimous)
• Awarded RICE Monitoring Systems project to Farabee Mechanical for $73,727.66 (unanimous)
• Awarded utility locating services contract to USIC Locating Services, LLC (unanimous)
• Approved 2024-2025 officers: Ron Ross (President), Darren Collier (VP), Brian Schmidt (Secretary) (unanimous)
• Approved May 16, 2024 meeting minutes (unanimous)

Public Safety Committee

The Public Safety Committee will discuss animal ordinances and various street closure requests for local events. The committee will also consider a bid for a new custom brush bed/box for the Fire Department.

• Discussion of animal ordinances
• Street closures for Deputy fundraiser shop
• Red, White, & Boom July 4th Celebration planning
• Street closure request for Belle Air Place parade/block party
• Bid for a new custom brush bed/box for the Fire Department

The committee approved several street and park closures for upcoming community events, including the Red, White, & Boom celebration and the Jasper County Youth Fair. Members also forwarded an excessive force policy resolution to the full council and approved a $22,648 bid for a new fire department brush bed. Discussion regarding animal ordinances was tabled until the July meeting.

• Approved May 20, 2024, meeting minutes
• Approved Oct 5 street closures and food trucks for Sheriff's fundraiser
• Approved July 4 street closure for Red, White, & Boom event
• Approved Jasper County Youth Fair road closures, food trucks, and camping
• Approved Belle Air Place parade street closures
• Forwarded excessive force policy resolution to full council
• Approved $22,648 bid from THL Fire Equipment for custom brush bed

Public Works Committee

The committee will discuss a construction bid from Sprouls Construction, Inc. for an intersection signal at Hwy. HH and Garrison Ave. They will also consider a license agreement with Verizon Wireless for temporary cell tower placement at 2098 S Main St. during Marian Days 2024.

• Bid from Sprouls Construction, Inc. for Hwy. HH and Garrison Ave. Intersection Signal
• License Agreement with Verizon Wireless for temporary C.O.L.T placement at 2098 S Main St.
• Supplemental agreement for TAP1601(706) Airport Dr & Fairview (Rte. E)

The committee voted to forward a signal installation bid, a temporary cell tower lease, and a sidewalk agreement to the City Council for final approval. Staff provided updates on storm cleanup, nuisance complaints, and road patching processes.

• Approved forwarding $254,499.43 Sprouls Construction bid for Hwy HH and Garrison Ave signal to Council (All ayes)
• Approved forwarding $1,000 Verizon Wireless temporary cell tower lease at 2031 S Main St to Council (All ayes)
• Approved forwarding Supplemental Agreement for TAP1601(706) sidewalks to Council (All ayes)
• Accepted March 5, 2024 meeting minutes (All ayes)

City Council

The Carthage City Council will review minutes from May 2024 meetings and hear financial reports. The council also plans to consider appointing an interim City Attorney and an interim Municipal Court Attorney.

• Appointment of Interim City Attorney
• Appointment of Interim Municipal Court Attorney
• Approval of claims presented against the city

The City Council appointed Jon Gold as interim City Attorney and Nathan Gurley as interim Municipal Court Attorney. The council also approved a claims report totaling $861,466.13 across various city funds.

• Approved claims report for $861,466.13 (5-3)
• Approved appointment of Jon Gold as interim City Attorney with an amended contract (8-0)
• Approved appointment of Nathan Gurley as interim Municipal Court Attorney (8-0)
• Approved amendment to the May 21 council meeting minutes

Insurance / Audit & Claims Committee

The Committee on Insurance/Audit and Claims will meet to approve the minutes from May 28, 2024. The committee is also scheduled to review the claims report and receive staff reports.

• Approval of May 28, 2024 Minutes
• Review & Approval of the Claims Report
• Staff Reports

The Insurance/Audit and Claims Committee approved the May 28 minutes and an amended claims report. The amendment removed a $1,727.30 bill from Lauber Law Firm and conditioned approval on verifying that Memorial Hall lights are working. Staff also presented paint color samples for City Hall, which committee members viewed and agreed with.

• Approved May 28, 2024 minutes (4-0)
• Approved amended claims report removing $1,727.30 Lauber Law Firm bill (4-0)
• Conditioned claims approval on verification of Memorial Hall lights
• Agreed with proposed paint colors for City Hall lobby
• Adjourned meeting at 5:43 PM (4-0)

Public Library Board

The Carthage Public Library Board of Trustees will conduct routine business, including reviewing financial reports and committee updates. The agenda also includes the election of officers.

• Election of officers
• Committee reports regarding Building, Budget, and ADA Compliance
• Review of financial reports
• Payment of bills

General

The committee will meet to approve minutes from the May 28, 2024, meeting. The agenda includes a possible closed session to discuss employee hiring, firing, discipline, or promotion.

• Approval of May 28, 2024, meeting minutes
• Potential closed session regarding personnel matters

The City Attorney Hiring Committee met June 6, 2024 and voted to contract with Nathan Gurley for municipal court proceedings and with Jon Gold for City Council business as City Attorney. Both votes were 6-0. The committee also approved its May 28, 2024 minutes and voted 5-0 to enter closed session under section 610.021(3) to discuss personnel. The meeting adjourned at 4:25 pm.

• Approved May 28, 2024 committee minutes (motion carried)
• Closed meeting under section 610.021(3) for personnel discussion (5-0)
• Divided the question on the two attorney contracts (6-0)
• Approved contracting with Nathan Gurley for City court proceedings (6-0); Snow requested Gurley consider removing mileage from the contract
• Approved contracting with Jon Gold as City Attorney with an amendment to the contract (6-0)
• Adjourned closed session at 4:24 pm (6-0)
• Adjourned meeting at 4:25 pm (6-0)

Public Works Committee

The committee reviewed a bid recommendation for an intersection signal at Hwy. HH and Garrison Ave. Members also discussed culvert repairs, contract renewals, and a lot split at 2535 Grand Ave.

• $136,602.60 bid from JKS Construction for Forest St. Culvert repair
• $254,499.43 recommended bid from Sprouls Construction, Inc. for Hwy. HH and Garrison Ave. intersection signal
• Blevins contract renewal with price increase to $75.05 per ton
• Lot split approval at 2535 Grand Ave (Forest Park Church)
• Surplus of a 2008 Chevy Impala

Tree Board

The Carthage Tree Board will discuss a potential park cleanup day and the replacement of trees in parks. The agenda also includes approval of previous meeting minutes and staff reports.

• Discussion of a park cleanup day
• Replacing trees in parks

City Council

The City Council will discuss appointing an interim city administrator and hiring independent legal counsel. The council may also vote to override a mayoral veto on Ordinance 24-27 and consider delaying the June 5 impeachment hearing.

• Appointment of an interim city administrator
• Possible vote to override the Mayor's veto of Ordinance 24-27
• Potential rescheduling or delay of the June 5 impeachment hearing
• Hiring an independent law firm for interim legal counsel

The City Council voted to override a mayoral veto of Ordinance 24-27 and appointed Traci Cox as Interim City Administrator. The council also discussed hiring interim legal counsel after a selected attorney declined the offer.

• Appointed Traci Cox as Interim City Administrator
• Overrode Mayor's veto of Ordinance 24-27 (7-2)
• Approved May 21, 2024 Special Council Meeting minutes
• Approved amended May 28, 2024 Council Meeting minutes

City Council

The City Council will discuss and vote on contracts for city software and park signage. The body will also discuss the potential hiring of a City Attorney or special general counsel.

• C.B. 24-25: Annual subscription contract with Tyler Technologies, Inc. for financial software
• C.B. 24-26: Contract with Kevin Harrison Masonry for 7 park signs at up to $11,915.21 per sign
• Discussion and possible vote on hiring a City Attorney or special general counsel
• Temporary appointment of Lauber Municipal Law

The Carthage City Council approved two ordinances on second reading: a financial software subscription with Tyler Technologies and park signage with Kevin Harrison Masonry, both by 9-0 votes. The council voted 7-2 to place discussion of hiring Paul Martin as special general counsel on the next agenda, and voted 6-3 to approve the Mayor's Board Liaison appointments. A motion to approve the temporary appointment of Lauber Municipal Law Firm failed 3-5 with one abstention. Mayor Rife announced he is vetoing Council Bill 24-27, passed May 21; a motion to hold a special meeting to override the veto failed 4-5, and the veto discussion was not on this meeting's agenda.

• Approved Ordinance 24-28: contract with Tyler Technologies for annual financial software subscription (9-0)
• Approved Ordinance 24-29: contract with Kevin Harrison Masonry for park signage, up to $11,915.21 per sign for 7 signs (9-0)
• Approved placing discussion of hiring Paul Martin as special general counsel on next agenda (7-2)
• Approved Mayor's Board Liaison appointments (6-3)
• Failed: temporary appointment of Lauber Municipal Law Firm (3 yeas, 5 nays, 1 abstain)
• Failed: special meeting May 29 to override Mayor's veto of Council Bill 24-27 (4-5)
• Approved claims report totaling $3,982,359.54
• Approved amended minutes of May 14, May 17, May 20, and amended May 21 meetings

Insurance / Audit & Claims Committee

The committee will meet to approve minutes from May 14, 2024, and review the Claims Report. The session also includes time for citizen participation and staff reports.

• Review and approval of the Claims Report
• Approval of May 14, 2024 minutes

The Insurance/Audit and Claims Committee approved the claims report, provided that street paving receipts are reviewed first. The committee also approved the minutes from the May 14, 2024 meeting.

• Approved May 14, 2024 minutes (4-0)
• Required review of street paving receipts before payment (4-0)
• Approved claims contingent upon street paving receipts (4-0)

General

The City Attorney Hiring Committee will meet to conduct business. The agenda includes a potential executive session to discuss the hiring, firing, disciplining, or promoting of specific employees.

• Executive session regarding personnel matters under Section 610.021 (3)

The committee reviewed RFPs and applicants for the City Attorney position during an executive session. Members agreed to contact one firm for a temporary trial period and discussed readvertising the position.

• Entered executive session to discuss hiring (6-0)
• Agreed to contact one RFP firm for temporary City Attorney services
• Discussed readvertising the City Attorney position

General

The Board of Trustees is meeting to conduct annual business and review financial reports. The board will elect officers for the 2024-2025 fiscal year and review grant applications.

• Election of FY 2024-2025 Officers
• Financial Statement Report & Review
• Review and approval of Grant Applications

Budget Ways & Means

The Budget Ways & Means Committee will meet to consider the Carthage Water and Electric budget. The committee will also continue the process of budget perfection.

• Discussion of Carthage Water and Electric Budget
• Budget perfection process

The Budget Ways & Means Committee voted 3:0 to forward the Carthage Water and Electric 2024/2025 fiscal year budget to the City Council; Chuck Bryant requested an 11% raise for Carthage Water and Electric based on a salary study presented by Lockton. The committee continued budget perfection, discussing Honor Guard uniforms, Little League accounts, the Public Health fund, a leaf vac lease, and the humane society contract, and set June 3, 2024 for the final budget perfection meeting. Members also discussed animal licensing fees, keeping contracts unchanged until renegotiation after budget passage, a possible MOU with Vision Carthage with no agency increase, and revisiting salaries by audit. The committee approved the May 13, 2024 minutes 3:0 and adjourned at 9:12 PM by a 3:0 vote.

• Approved May 13, 2024 minutes (3:0)
• Forwarded Carthage Water and Electric 2024/2025 FY budget to Council (3:0)
• Set June 3, 2024 for final budget perfection meeting
• Agreed to consider an MOU with Vision Carthage with no agency increase
• Adjourned at 9:12 PM (3:0)

Public Services Committee

The Public Services Committee will discuss several community events and operational updates. The meeting includes reviews of holiday programming and facility rental rates.

• Discussion of July 4th 5k Boom Run
• MOU with Chamber of Commerce for July 4th event
• Memorial Hall rental price updates
• RFP for Golf Carts
• Concerts in the Park for Carthage Council on the Arts

The Public Services Committee approved four event requests: the Jasper County Youth Fair at Municipal Park July 6-14, the Carthage Council on the Arts Concert in the Parks series on June 15, July 20 and August 17 at Central Park, the 25th Annual Boom 5K Run on July 4, and the Red, White & Boom July 4 celebration under an MOU with the Chamber of Commerce. It also approved a new Memorial Hall rental fee structure. Each motion passed 4:0. No action was taken on a golf cart RFP; staff said one bid was received and is being reviewed for budget neutrality.

• Approved Jasper County Youth Fair use of Municipal Park July 6-14, with overnight camping, lifted curfew for animal care, and food trucks (4:0)
• Approved Concert in the Parks series at Central Park on June 15, July 20 and August 17 (4:0)
• Approved 25th Annual Boom 5K Run in Municipal Park on July 4 (4:0)
• Approved Red, White & Boom July 4 celebration and Chamber of Commerce MOU (4:0)
• Approved new Memorial Hall rental fee structure with weekday hourly rates and weekend set fees (4:0)
• Amended and approved previous minutes to note item 4.8 was tabled for clarification on Tree Board member residency requirements (4:0)
• No action taken on golf cart RFP; one bid received and under staff review for budget neutrality

City Council

The City Council is meeting to set a public hearing date for the impeachment of Mayor Dan Rife. The body will consider an ordinance for his removal from office and an amendment to the bill of impeachment regarding a veto of Resolution 2042.

• Setting a public hearing date for the impeachment of Mayor Rife
• C.B. 24-27: Ordinance concerning the removal of Dan Rife from the office of Mayor
• Amendment to the bill of impeachment in substituted Resolution 2042

The Carthage City Council passed Ordinance 24-27, which concerns the removal of Mayor Dan Rife, by a 7-2 vote. The council also amended Resolution 2042 to add language regarding Rife's conflict of interest and veto actions, passing the amendment 7-2. A motion to table the hearing date until legal counsel was secured failed 3-6.

• Approved Ordinance 24-27 for Mayor removal (7-2)
• Amended Resolution 2042 to add conflict-of-interest language (7-2)
• Removed specific statute subsections from Resolution 2042 amendment (8-1)
• Failed motion to table hearing until attorney secured (3-6)
• Set hearing continuation date to June 6 at 4 pm (8-1)

General

The Carthage Public Library Board of Trustees will meet to review financial reports and the 2024-2025 budget. The board will also discuss a 'Book Walk' for the library gardens.

• Approval of 2024-2025 Budget
• Proposal for Book Walk for Gardens
• Payment of bills
• ADA Compliance report

The Carthage Public Library Board of Trustees met on May 21, 2024, and approved the 2024-2025 budget. The board also discussed a Book Walk for the Library Gardens. The minutes from the April 9, 2024 meeting, which were included in the packet, show the board approved a revised circulation policy removing fines for overdue materials, a revised Steadley Family Legacy Center use policy, and payment of bills. The May 21 minutes as provided are largely an agenda and do not record detailed votes or outcomes for the May meeting beyond the budget approval.

• Approved 2024-2025 budget (vote not recorded in provided minutes)
• April 9, 2024: Approved revised circulation policy removing fines for overdue materials (unanimous)
• April 9, 2024: Approved revised Steadley Family Legacy Center use policy (unanimous)
• April 9, 2024: Approved payment of bills (unanimous)
• April 9, 2024: Approved March 2024 financial report (unanimous)
• April 9, 2024: Approved minutes of March 12, 2024 meeting (unanimous)

Public Safety Committee

The Public Safety Committee will meet to discuss several community events and budget concerns. The body will review requests for a neighborhood block party and the Red, White, & Boom celebration.

• Neighborhood block party discussion (Jessica Duncan)
• Red, White, & Boom July 4th celebration discussion (Julie Reams)
• Street closures for Shop with a Deputy fundraiser (Sheriff Kaiser)
• Humane Society budget concerns

The Public Safety Committee approved closing Wendy Lane between Buena Vista and Laura Street on June 1, 2024 from 5:00pm to 8:00pm for the 2nd Annual Neighborhood Block Party. It tabled the Red, White, & Boom July 4th celebration and street closures for a Shop with a Deputy fundraiser until the next meeting. A Humane Society request to raise spay/neuter prices and kennel fees was added to the next agenda for discussion. The committee also approved minutes from its April 15, 2024 meeting.

• Approved minutes from the 4-15-24 meeting
• Approved street closure on Wendy Lane between Buena Vista and Laura Street on June 1, 2024, 5:00pm-8:00pm for the 2nd Annual Neighborhood Block Party
• Tabled Red, White, & Boom July 4th celebration to the next meeting
• Tabled street closures for the Shop with a Deputy fundraiser to the next meeting
• Added Humane Society request to increase spay/neuter prices and kennel fees to the next agenda for discussion
• Adjourned

City Council

The City Council will meet to discuss one resolution. The body is considering the reconsideration of Substitute Resolution 2042.

• Reconsideration of Substitute Resolution 2042 concerning the removal of Dan Rife from the office of Mayor

The City Council ruled Mayor Dan Rife's veto of Substitute Resolution 2042 invalid, meaning the resolution to remove him from office stands. The Council then scheduled a hearing to discuss the charges on June 5.

• Ruled Mayor's veto of Substitute Resolution 2042 invalid
• Set impeachment hearing date for June 5 (5-4)
• Set hearing start time for 4 pm on June 5 (unanimous)
• Denied motion to start hearing at 8 am on June 5 (4-4-1)

City Council

The City Council will discuss hiring a Hearing Officer for proceedings regarding the possible removal of Mayor Dan Rife. The council will also consider Resolution 2042 concerning the removal of Dan Rife from office.

• Discussion on hiring a Hearing Officer for Mayor Rife's removal proceedings
• Resolution 2042 concerning the removal of Dan Rife from the office of Mayor

The Carthage City Council adopted Substitute Resolution 2042, which starts impeachment proceedings to remove Mayor Dan Rife from office and includes hiring Timothy Engelmeyer as hearing officer, by a 7-1 roll call vote. Mayor Rife, through his attorney Chris Thornton, then invoked a veto under City Charter section 4.7, which the council was told is binding unless overridden by a three-fourths vote. The council scheduled a special meeting for Monday, May 20 at 6:30 PM to consider overriding the veto. No final action was taken on the mayor's removal; the hearing process had not yet occurred.

• Adopted Substitute Resolution 2042 and substitute bill of impeachment concerning removal of Mayor Dan Rife (7-1; Ayes: Peterson, Heckmaster, Edge, Snow, Barlow, Cossey, Schramm; Nay: Taylor)
• Replaced original Resolution 2042 with substitute version, removing a section on suspending the mayor and adding a tenth impeachment charge for entering a contract without council approval (7-1)
• Approved hiring Timothy Engelmeyer as hearing officer as part of Substitute Resolution 2042 (7-1)
• Mayor Rife invoked a veto of the resolution under City Charter section 4.7, stated as binding unless overridden by three-fourths of the council
• Scheduled a special council meeting for Monday, May 20 at 6:30 PM to consider overriding the mayor's veto (motion carried)
• Adjourned the special meeting at 4:40 PM (motion carried)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review April disbursements totaling $6,009,725.03. The board is considering several mutual aid agreements with other cities and utilities, a capacity sale agreement with Evergy, and bids for Sub 3 Circuit Reclosers.

• Approval of April disbursements: $6,009,725.03
• Resolution 2024.12: Capacity Sale Agreement with Evergy
• Mutual Aid Resolutions for BBC Electrical, Nixa, Monett, Higginsville, Odessa, and City Utilities of Springfield
• Resolution 2024.11: APPA Safety Manual Adoption
• Bids for Sub 3 Circuit Reclosers

The Carthage Water & Electric Plant Board approved Resolution 2024.12, a capacity sale agreement allowing CWEP to sell 25,000 KW of contracted capacity from the Dogwood Energy Center to Evergy Kansas Central, Inc. for June 1, 2024 through May 31, 2026. The board also approved April disbursements of $6,009,725.03, the April 2024 financials, a retirement resolution for Doug Groves, six mutual aid resolutions honoring crews that helped restore power after a major storm, an MPUA mutual aid agreement, adoption of the APPA safety manual, and a $111,908.00 contract with ABB, Inc. for four substation reclosers. All votes were unanimous. The board ended the meeting in closed session under the Missouri Sunshine Law to discuss personnel and protected records.

• Approved April disbursements of $6,009,725.03 (unanimous)
• Approved April 2024 financials (unanimous)
• Approved Resolution 2024.03, retirement resolution for Doug Groves (unanimous)
• Approved Resolutions 2024.04–2024.09, mutual aid resolutions for six outside crews (unanimous)
• Approved Resolution 2024.10, MPUA Mutual Aid Agreement (unanimous)
• Approved Resolution 2024.11, APPA Safety Manual Adoption (unanimous)
• Approved Resolution 2024.12, capacity sale of 25,000 KW to Evergy for June 1, 2024–May 31, 2026 (unanimous)
• Awarded Substation No. 3 recloser project to ABB, Inc. c/o Rauckman High Voltage Sales, LLC for $111,908.00 (unanimous)

General

The McCune Brooks Regional Hospital Trust Board of Trustees is meeting to address a grant application for the City of Carthage.

• City of Carthage grant application

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and discuss updates to the Code of Ethics and media policies. The body will also consider a Council Bill regarding financial software upgrades.

• Review and approval of the Claims Report
• Discussion of Code of Ethics policy change
• Discussion of media policy change
• Consideration of Council Bill for financial software upgrades

The committee approved a council bill to upgrade the city's financial software to a more advanced version of Incode through Tyler Technologies. Additionally, the committee voted to indefinitely table discussions on the Code of Ethics and media policy changes.

• Approved financial software upgrade bill for forwarding to council (4-0)
• Tabled Code of Ethics Policy Change indefinitely (4-0)
• Tabled media policy change indefinitely (4-0)
• Approved April 23, 2024 minutes (4-0)
• Approved Claims Report (4-0)

City Council

The City Council will consider ordinances for scooter rentals and financial software subscriptions. The agenda also includes a discussion on law firm options regarding the City Administrator and a supplemental budget adjustment.

• Ordinance for scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME
• Ordinance for financial software subscription with Tyler Technologies, Inc.
• Ordinance for 7 park signs with Kevin Harrison d/b/a Kevin Harrison Masonry up to $11,915.21 per sign
• Resolution 2041: supplemental budget adjustment to the General Revenue Fund for FY 2023-2024
• Discussion of law firm options regarding City Administrator removal

The City Council approved a contract for Lime scooter rentals and a $26,916.77 bid for police department cameras. They also adopted a budget adjustment for a totaled police car and accepted a claims report totaling $801,734.40. A discussion regarding legal options for removing the City Administrator was tabled indefinitely.

• Approved Ordinance 24-26 for Lime scooter rental contract (9-0)
• Approved $26,916.77 bid from SMC for police department cameras
• Adopted Resolution 2041 for supplemental budget adjustment for police car (9-0)
• Accepted Committee on Claims report totaling $801,734.40
• Tabled discussion on law firm options for City Administrator removal indefinitely
• Approved amended minutes from April 29 special meeting
• Placed C.B. 24-25 (Tyler Technologies software) on first reading with no action
• Placed C.B. 24-26 (Kevin Harrison Masonry signage) on first reading with no action

Public Library Board

The Board of Trustees will review financial reports and progress updates. The meeting includes a vote to approve the 2024-2025 budget and a closed session.

• Approval of 2024-2025 Budget
• Payment of bills
• Closed session vote pursuant to RSMo 610.021

Budget Ways & Means

The Budget Ways & Means Committee will consider the upcoming fiscal year budget. The committee will also discuss a resolution for a supplemental budget adjustment.

• FY 2024-2025 Budget discussion
• Resolution for a Supplemental Budget Adjustment discussion

The committee reviewed the FY 2024-2025 budget, noting a gap between $25.9M in budgeted expenses and $24.1M in revenue. Members approved specific funding for a spay and neuter clinic and forwarded a police camera bid to the city council.

• Approved leasing a leaf vacuum (4-0)
• Approved $7,500 for Humane Society spay and neuter clinic (4-0)
• Forwarded SMS bid for police department cameras to council (4-0)
• Forwarded Resolution 2041 for supplemental budget adjustment (4-0)
• Approved motion to discuss police camera bids (4-0)
• Tabled request for additional Chamber of Commerce labor funding

City Council

The City Council is holding a special meeting to discuss the hiring of outside special general legal counsel.

• Discussion of hiring outside special general legal counsel

The City Council approved the hiring of Karl Blanchard as special general counsel and voted to add several items to the next regular meeting's agenda. The session included disputes over agenda procedures, the sunshine law, and the status of the City Administrator.

• Approved hiring Karl Blanchard as special general counsel (5-0, 1 abstain)
• Approved adding a contract and council bill for Karl Blanchard to Tuesday's agenda
• Approved adding a separate contract for Paul Martin for special general matters to Tuesday's agenda
• Approved adding previously withheld items to Tuesday's agenda
• Approved motion to suspend rules requiring city attorney vetting of ordinances
• Denied motion to have Police Chief escort City Administrator Greg Dagnan to the gallery (3-1, 2 abstains)
• Approved motion to remove City Administrator Greg Dagnan to the gallery (3-1, 2 abstains)

Public Works Committee

The Public Works Committee meeting scheduled for May 7, 2024, was canceled due to a lack of business.

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for May 6, 2024, was canceled. No items were decided or discussed.

City Council

The City Council will consider an ordinance regarding a scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME. The council will also discuss options for hiring a new City Attorney or law firm for assistance.

• Ordinance authorizing a contract with Neutron Holdings, INC. d/b/a/ LIME for scooter rental
• Discussion of hiring another City Attorney or a law firm for counsel
• Discussion regarding continued training with Lauber Law firm

In a special session on April 29, 2024, the Carthage City Council voted 7-1 (1 abstention) to table an ordinance authorizing a scooter rental contract with Neutron Holdings, Inc. (d/b/a LIME) until May 14 so a change in the local third-party vendor could be explained. The council also voted to issue a request for proposals (RFP) to advertise for independent municipal law firms, after combining that item with a proposal to interview firms for city attorney assistance. Earlier, the council approved amendments to the April 23 meeting minutes. A motion to amend the agenda to add items passed at the previous meeting was discussed but no vote on it is recorded; the meeting was adjourned by motion, though the minutes note it was not adjourned properly and was left open.

• Approved amendments to April 23, 2024 council minutes (motion carried)
• Approved minutes as amended (motion carried)
• Tabled C.B. 24-23, LIME scooter rental contract, to May 14 meeting (7 yeas, 1 nay, 1 abstain)
• Combined special counsel discussion with new business item on hiring a city attorney or law firm (motion carried)
• Directed staff to issue an RFP to advertise for independent municipal law firms (motion carried)
• Adjourned special meeting (motion carried; minutes note meeting was not adjourned properly and left open)

General

The Police and Fire Pension Committee will review a quarterly investment report and a statement of work from CBIZ regarding lump sum payouts. The committee is also tasked with approving an auditor for the fiscal year ending December 31, 2023.

• Statement of Work from CBIZ for lump sum payout
• Approval of Auditor for Fiscal Year ending 12/31/2023
• Quarterly Report on Investments by Daniel Hepp

Budget Ways & Means

The Budget Ways & Means Committee will meet to consider a supplemental budget adjustment for the FY 23-24 General Revenue Fund. The committee will also review minutes from the March 6, 2024 meeting.

• Supplemental budget adjustment to the General Revenue Fund for FY 23-24

The Budget Ways & Means Committee approved forwarding a supplemental budget adjustment for the General Revenue Fund to the full council. Staff reported that department budget meetings have occurred and some cuts have been made to reach a balanced budget.

• Approved March 6, 2024 minutes (4-0)
• Forwarded supplemental budget adjustment for Paul Martin law firm legal services to full council (4-0)

City Council

The City Council will consider an emergency ordinance for scooter rentals via Neutron Holdings, INC. They will also discuss legal options regarding the removal of the City Administrator and the impeachment of the Mayor.

• Emergency Ordinance for scooter rental contract with Neutron Holdings, INC. d/b/a/ LIME
• Emergency Ordinance for a contract with Paul Martin at $250.00 per hour for Mayor impeachment proceedings
• Discussion of law firm options regarding City Administrator removal
• Resolution 2039: Acceptance of a donation to the Fire Department
• Resolution 2040: Supplemental budget adjustment to the General Revenue Fund

The Council approved an emergency ordinance hiring Paul Martin Law at $250/hour to handle the Mayor's impeachment. In a closed session, the Council voted 6-3 to request Mayor Rife suspend City Attorney Nate Dally over alleged misconduct regarding a citizen's warrant, but the Mayor did not act on the request. The Council also approved a supplemental budget adjustment and various park event permits.

• Approved Ordinance 24-25 hiring Paul Martin Law at $250/hr for Mayor impeachment (7-2)
• Voted 6-3 to request Mayor suspend City Attorney Nate Dally; Mayor did not suspend
• Motion to write letter to Missouri Bar regarding City Attorney failed (3-5-1)
• Approved Resolution 2040 supplemental budget adjustment for General Revenue Fund (9-0)
• Approved Resolution 2039 accepting SCBA bottle donation to Fire Department (9-0)
• Approved use of Central Park for Great American Days on May 14
• Approved use of Municipal Park for food trucks on June 15-16
• Tabled discussion on special counsel options until April 29 special meeting

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to review the claims report and approve previous minutes. The body will also discuss proposed changes to the city's Code of Ethics and media policies.

• Review and approval of the Claims Report
• Discussion of Code of Ethics Policy change
• Discussion of media policy change

The Insurance/Audit and Claims Committee approved its April 9, 2024 minutes and approved the claims report minus $4,317.50 that needs further detail on Zanevan engineering charges. It also authorized member Tiffany Cossey to review the detailed Zanevan bill and release payment. The committee tabled a proposed Code of Ethics policy change and a media policy change until May 14, 2024, and then adjourned.

• Approved April 9, 2024 minutes (4:0)
• Authorized Tiffany Cossey to view detailed Zanevan bill and release payment (4:0)
• Approved claims report minus $4,317.50 pending Zanevan details (4:0)
• Tabled Code of Ethics policy change until May 14 (4:0)
• Tabled media policy change until May 14 (4:0)
• Adjourned at 5:50 PM (4:0)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will review the proposed budget for Fiscal Year 2024-2025. The board is also considering bids for the ARPA Sanitary Sewer Line (CIPP) Renovation and discussing a compensation study.

• Approval of March disbursements totaling $3,815,230.53
• Bids for ARPA Sanitary Sewer Line (CIPP) Renovation
• Fiscal Year 2024-2025 Budget
• Compensation study discussion

The Carthage Water & Electric Plant Board unanimously approved a $1,980,111.68 contract for the ARPA Sanitary Sewer Line Renovation. The board also approved the draft Fiscal Year 2024-2025 budget, including proposed rate adjustments, for presentation to the City Council. Additionally, the board approved March disbursements of $3,815,230.53 and agreed to continue the employee compensation study.

• Approved $1,980,111.68 contract for ARPA Sanitary Sewer Line Renovation to Ace Pipe Cleaning, Inc. (unanimous)
• Approved draft Fiscal Year 2024-2025 budget with rate adjustments for City Council presentation (unanimous)
• Approved March disbursements totaling $3,815,230.53 (unanimous)
• Approved March 2024 financial statements (unanimous)
• Approved continuation of Lockton compensation study (unanimous)
• Approved minutes from April 10, 2024 special meeting (unanimous)

City Council

The City Council will meet to discuss options for a law firm regarding the removal of the City Administrator. The meeting also includes discussions on special counsel options for assistance with the City Attorney.

• Discussion of law firm options for opinion on City Administrator removal
• Discussion of special counsel options for City Attorney assistance

The City Council tabled discussions regarding law firm options for the removal of the City Administrator and special counsel options for the City Attorney. The meeting included extensive public comment from city employees expressing support for the current administration. The council also amended its own agenda rules regarding member speaking limits.

• Approved minutes of April 9 and 11, 2024 meetings
• Amended April 9 minutes to correct abstention records
• Tabled discussion of law firm options for City Administrator removal
• Tabled discussion of special counsel options for City Attorney assistance
• Amended agenda to allow council members unlimited speaking and motion time (7-1)
• Entered closed session to discuss protected records (7-1)

Public Services Committee

The committee will consider several upcoming community events and administrative agreements. Discussions include changes to the tree ordinance and the removal of storm debris.

• Tree Ordinance changes
• Removal of Storm Debris
• MOU Easement with Carthage Eye Care
• LIME agreement
• Events: Schreiber's (June 1), Sudstock (Aug 24), Great Americans Day (May 14), YMCA 5k, and Kraken Swim Meet (June 15-16)

The Public Services Committee approved five event requests: Schreiber Park Day at Central Park on June 1, Sudstock 2024 at Municipal Park on August 24, Great Americans Day at Central Park on May 14, a YMCA Color Fun Run at Kellogg Lake Park on November 9 (contingent on third-party insurance), and food trucks at the Kraken Swim Meet on June 15-16. It also voted to proceed with the LIME electric scooter and bicycle contract and to move forward with an MOU easement with Carthage Eye Care, and approved free wood pickup from trees downed in the April 1 storm. A proposed Tree Ordinance amendment to allow Tree Board members to live within five miles of City Hall was tabled for further review. All recorded motions passed 4:0, except approval of the previous minutes, which passed 3:0 with one abstention.

• Approved Schreiber Park Day use of Central Park June 1, 3pm-10pm (4:0)
• Approved Sudstock 2024 use of Municipal Park August 24, 9am-3pm (4:0)
• Approved Great Americans Day use of Central Park May 14, 7:45am-2pm (4:0)
• Approved YMCA Color Fun Run at Kellogg Lake Park November 9, 7am-noon, contingent on third-party insurance (4:0)
• Approved food trucks in Municipal Park for Kraken Swim Meet June 15-16, 7am-4pm (4:0)
• Approved proceeding with LIME electric vehicle contract (4:0)
• Approved moving forward with MOU easement with Carthage Eye Care (4:0)
• Tabled Tree Ordinance amendment on Tree Board residency (4:0)

Public Safety Committee

The Public Safety Committee will meet to discuss fireworks and the acceptance of a donation to the Carthage Fire Department. The meeting also includes staff reports from the Police and Fire Departments.

• Discussion on fireworks with Chief Huntley
• Discussion on acceptance of donation to CFD

The Public Safety Committee approved a request to fire one nine-shot mortar during the National Anthem at the Little League Kickoff on April 29, with a window running to May 3 at 6:00pm to allow for weather. It also voted to accept four SCBA packs donated to the Carthage Fire Department by the Carthage R-9 district and forward that to council. Both motions passed; the minutes do not record vote tallies. The Fire and Police chiefs had nothing to report, and no citizens spoke.

• Approved one nine-shot mortar firework for the Little League Kickoff at Fair Acres Ball Fields, April 29 5:45pm through May 3 6:00pm (passed)
• Approved accepting 4 donated SCBA packs from Carthage R-9 for the Carthage Fire Department and forwarding to council (passed)
• Approved the 3-25-24 minutes (passed)
• Adjourned (motion by Councilman Barlow)

City Council

The City Council will meet to consider articles of impeachment against Mayor Rife. The agenda also includes a proposed policy change regarding city employees communicating with the media.

• Articles of impeachment against Mayor Rife
• Policy change for prohibiting city employees from talking to media without approval

The City Council voted to hire a law firm to begin the impeachment process for Mayor Dan Rife and voted to dismiss City Administrator Greg Dagnan. The council also authorized hiring multiple attorneys to provide legal opinions on the dismissal of the City Administrator.

• Approved hiring Paul Martin Law Firm for the impeachment of Mayor Rife (8-1)
• Approved motion to dismiss City Administrator Greg Dagnan (7-2)
• Approved hiring three municipal law attorneys for opinions on the dismissal of Mr. Dagnan (9-0)
• Approved hiring special counsel to assist City Attorney Nate Dally (7-2)
• Approved motion to amend agenda to discuss impeachment of Mayor Rife and dismissal of Greg Dagnan (7-2)
• Tabled media policy change until next council meeting
• Scheduled special meeting for April 17 to discuss legal opinions and special counsel (8-1)

Carthage Water & Electric Board

The Board met to review financial statements, utility service studies, and several procurement bids. Key decisions included awarding a large infrastructure project and multiple vehicle purchases.

• Awarded Sub 2 upgrade project to B&L Electric, Inc. for $3,142,142.38
• Awarded purchase of a 1/2 ton pickup truck to Ed Morse Chevrolet North for $51,503.95
• Awarded purchase of a utility contracting services truck to Moses Lake Chrysler, Dodge, Jeep, Ram, LLC for $98,806.00
• Approved a four-year lease with Fabick Cat for two backhoes at $51,011.77 annually
• Approved Resolution 2024.02 regarding energy grid resilience grant funding authorization

The Board approved minutes from two previous meetings. Lockton presented preliminary survey and market data for a compensation study, though the Board took no action on the presentation.

• Approved January 18, 2024 Closed session minutes (unanimous)
• Approved March 21, 2024 regular meeting minutes (unanimous)

Tree Board

The Tree Board is meeting to discuss the Carthage Community Earth Day event. The board will also consider the appointment or status of a Tree Board member.

• Discussion of Carthage Community Earth Day
• Discussion regarding Tree Board Member

Public Library Board

The Board of Trustees will meet to review financial reports and the Director's progress report. A key item on the agenda is the approval of a Fine Free Policy.

• Approval of Fine Free Policy
• Payment of bills
• Building Committee report
• Budget Committee report
• ADA Compliance report

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a section for staff reports.

• Approval of March 26, 2024 Minutes
• Review and approval of the Claims Report

The Insurance/Audit and Claims Committee approved its March 26, 2024 minutes and the claims report, both 4:0. It voted 4:0 to bring a council bill to the committee to start upgrading the City's financial software, Incode. Staff reported the City's insurance will rise 30-35% next year, raising the budget by about $60,000, and that the blanket deductible will increase from $1,000 to $25,000.

• Approved March 26, 2024 minutes (4:0)
• Approved the Claims Report (4:0)
• Approved bringing a council bill to the committee for Incode upgrades (4:0)
• Adjourned at 5:39 PM (4:0)

General

The Care Leave Committee is meeting to discuss a new application for the Care Leave Donation pool. The committee will also consider the approval of minutes from the previous meeting.

• Application to the Care Leave Donation pool by Ronald Millard

The committee approved a request for supplemental paid leave for Ronald Millard. The committee also approved the minutes from the previous meeting.

• Approved dispersal of up to 324 hours from the care leave pool to Ronald Millard
• Approved minutes from the previous meeting

City Council

The City Council will discuss an ordinance to create an Assistant City Administrator role and a power purchase agreement with the Missouri Electric Commission. The meeting also includes the transition to a new council following election results. Additionally, the council will consider a resolution to apply for MoDOT funds for sidewalk improvements.

• C.B. 24-21: Ordinance to add Assistant City Administrator position
• C.B. 24-22: Amended and restated unit power purchase agreement with Missouri Electric Commission
• Resolution 2038: Application for MoDOT Transportation Alternatives Program funds for Carthage Sidewalk Improvements Project (Fairview/River/George Phelps Blvd)
• Approval of election results and oath of office for new members
• Election of Mayor Pro Tem

Following the swearing-in of new members, the Council voted no confidence in Mayor Dan Rife and scheduled a special meeting for April 11 to consider removing the City Administrator and impeaching the Mayor. The Council also revoked the use of Lauber Law Firm as special counsel and mandated detailed time logs for the City Attorney.

• Approved $2.6M in claims across various city funds
• Approved Ordinance 24-23 regarding Assistant City Administrator (7-0)
• Approved Ordinance 24-24 for power purchase agreement with Missouri Electric Commission (7-0)
• Adopted Resolution 2038 for MoDOT sidewalk improvement funds (9-0)
• Voted no confidence in the leadership or judgment of Mayor Dan Rife (7-2)
• Scheduled special meeting for April 11 to consider City Administrator removal and Mayor impeachment (7-2)
• Revoked approval to use Lauber Law Firm as special counsel (7-2)
• Required City Attorney to maintain detailed time logs accessible to council (8-1)

Public Works Committee

The Public Works Committee meeting scheduled for April 2, 2024, was canceled due to a lack of business.

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for April 1, 2024, has been canceled. The provided agenda contains no specific business items or decisions.

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will review the claims report and previous meeting minutes. Members will discuss adding the Assistant City Administrator as a city officer and a change to the Code of Ethics Policy.

• Review and approval of the Claims Report
• Discussion on adding Assistant City Administrator as an officer of the City
• Discussion on Code of Ethics Policy Change

The committee approved forwarding a proposal to designate the Assistant City Administrator as a City officer to the council. A proposed change to the Code of Ethics Policy was tabled for further review. Staff reported an increase in the insurance deductible for wind and hail claims.

• Approved March 12, 2024 minutes (3-0)
• Approved Claims Report (3-0)
• Approved forwarding c.b. 24-21 regarding Assistant City Administrator as a City officer to council (3-0)
• Tabled Code of Ethics Policy Change until April 23 (3-0)

City Council

The City Council is meeting to vote on several infrastructure contracts and the sale of city-owned land. The agenda includes decisions on asphalt paving, electric utility agreements, and the creation of an Assistant City Administrator position.

• Contract with JKS Construction, Inc. for Forest Street box culvert replacement for $135,602.60
• Sale of city real estate at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000.00
• Asphalt paving contract extension with Blevins Asphalt Construction Co., Inc. at $75.05 per ton
• Contract with MW Fence for gate and fencing work at Carl Lewton Stadium for $8,881.23
• Ordinance to add an Assistant City Administrator position to city officers and employees

The Carthage City Council approved three ordinances on second reading: a contract extension with Blevins Asphalt for the annual paving contract, a box culvert replacement on Forest Street by JKS Construction, and the sale of city-owned land at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000. The council also adopted three resolutions, including accepting a donation from Carthage Youth Baseball and authorizing a fence contract at Carl Lewton Stadium. Two new ordinances were placed on first reading with no action taken, and the council voted to move the April 9 meeting to the CWEP Community Room.

• Approved Ordinance 24-20: contract extension with Blevins Asphalt for annual paving at $75.05 per ton (9-0)
• Approved Ordinance 24-21: $135,602.60 contract with JKS Construction for Forest Street box culvert (9-0)
• Approved Ordinance 24-22: sale of city land at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000 (9-0)
• Adopted Resolution 2035: accept donation from Carthage Youth Baseball (9-0)
• Adopted Resolution 2036: declare Parks Department equipment as surplus (9-0)
• Adopted Resolution 2037: $8,881.23 contract with MW Fence for gate and fencing at Carl Lewton Stadium (9-0)
• Placed C.B. 24-21 (Assistant City Administrator ordinance) on first reading, no action taken
• Placed C.B. 24-22 (amended power purchase agreement with Missouri Electric Commission) on first reading, no action taken

Public Safety Committee

The Public Safety Committee will meet to discuss animal ordinances and noise complaints. The body will also consider two community events: Kids Fishing Day and the CWEP Big Truck Event.

• Discussion of animal ordinances led by Chief Hawkins
• Discussion of noise complaints led by Irma Herrera
• Consideration of Kids Fishing Day
• Consideration of CWEP Big Truck Event

The Public Safety Committee approved street closures for the CWEP Big Truck Event on April 24 and for Food Truck Friday on six dates from April to September. It also approved closing Kellogg Lake to public fishing from June 2 to June 8 for Kids Fishing Day and closing south-side roads on June 8. The committee amended the animal ordinance to lower the spayed/neutered pet license fee to $5.00 from $25.00 and agreed to bring recommended revisions to Chapter 4 Animals back to its next meeting.

• Approved closing Kellogg Lake to public fishing from midnight June 2 to June 8 at noon and south-side road closures June 8, 6:00am-12:00 noon for Kids Fishing Day
• Approved street closures for CWEP Big Truck Event on April 24, 9:00am-11:00am (7th Street from Garrison to Lyon and Maple Street at 7th)
• Approved Food Truck Friday street closures on April 12, May 10, June 14, July 12, August 9, and September 13, 7:00am-10:00pm
• Amended animal ordinance license fee for spayed female or neutered male to $5.00 from $25.00
• Agreed to bring recommended revisions to Chapter 4 Animals back to the next meeting
• No motion taken on noise complaints discussed by Chief Hawkins
• Approved minutes from the 2/27/24 Public Safety meeting
• Adjourned

Public Services Committee

The committee will consider several community events and donations, including Kid's Fishing Day and a Little League equipment donation. Members will also discuss infrastructure and land use items regarding the Rock Stadium and a parking lot at 2nd and Howard.

• Rock Stadium rolling gate renovation
• Parking lot at 2nd and Howard
• MOU easement with Carthage Eye Care
• RFP for parks signage
• Grant to Youth Development Foundation

The Public Services Committee approved several park-related expenditures, including a bid for new signage and a security gate renovation. The committee also authorized the use of city parks for community events and approved donations to the Carthage Little League.

• Approved $97,697.39 bid from Kevin Harrison Masonry for seven park signs (4-0)
• Approved $8,881.23 bid from MW Fence Company for Rock Stadium gate renovation (4-0)
• Approved use of Kellogg Lake Park for Kid's Fishing Day on June 8 (4-0)
• Approved use of Central Park for Dual Language Celebration on May 3 (4-0)
• Approved $5,000 donation to Carthage Little League for equipment (4-0)
• Approved $100 donation from Housh family to Carthage Little League (4-0)
• Approved surplussing of Memorial Hall and Rock Stadium items (4-0)
• Approved pursuit of MLB Youth Development Foundation grant for Fair Acres lighting (4-0)

Public Library Board

The Carthage Public Library Board of Trustees will meet to review financial and director reports. The board will discuss and potentially approve moving investments to Community National Bank.

• Discussion/Approval to move investments to Community National Bank
• Fine Free Presentation
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes a period for citizen participation and staff reports.

• Approval of February 27, 2024 Minutes
• Review and approval of the Claims Report

The committee approved the minutes from February 27, 2024, and the claims report. Staff reported a $2,000,000 investment with Community National Bank and discussed a proposal to transition the Assistant City Administrator position to a city officer.

• Approved February 27, 2024 minutes (4-0)
• Approved claims report (4-0)

City Council

The City Council is reviewing several construction contracts for parks and infrastructure. The body will also discuss real estate sales, a fire engine lease, and grant funding for a new pool facility.

• Contract with Elements Construction Concepts for park restrooms ($230,340.00) and dog park sidewalks ($43,460.00)
• Contract with JKS Construction, Inc. for a box culvert replacement on Forest Street ($135,602.60)
• Sale of city real estate at Airport Drive and Missouri Avenue to Jaime Olvera for $35,000.00
• Lease Purchase Agreement with Bank of America for a Ferrara Heavy Duty Fire Engine
• Resolution to pursue grant funding for a new pool facility

The Council approved several contracts for park restroom facilities, dog park sidewalks, and a fire engine lease. They also adopted resolutions to pursue grant funding for a new pool facility and additional police traffic details.

• Approved $230,340 contract for Phase 2 park restroom facilities (10-0)
• Approved $43,460 contract for Municipal Park dog park sidewalks (10-0)
• Approved lease purchase agreement for a Ferrara Heavy Duty Fire Engine (10-0)
• Approved agreement with Carthage Youth Softball League for field use (10-0)
• Adopted Resolution 2030 to pursue grant funding for a new pool facility (10-0)
• Adopted Resolution 2031 for Police Department to accept MODOT grant for traffic details (10-0)
• Adopted Resolution 2032 to surplus Public Works Department equipment (10-0)
• Adopted Resolution 2029 for administrative lot split at George E Phelps Blvd. and S Grand Ave (10-0)

Budget Ways & Means

The Budget Ways & Means Committee will meet via Zoom to review staff reports and approve previous minutes. The agenda includes a potential closed session to discuss real estate transactions.

• Approval of February 12, 2024 minutes
• Staff reports
• Closed session regarding the leasing, purchase, or sale of real estate

The committee approved the minutes from the February 12, 2024 meeting. Members entered a closed session to discuss real estate and received a staff report regarding ClearGov and OpenGov.

• Approved February 12, 2024 Minutes (3-0)
• Entered closed session to discuss real estate (3-0)
• Exited closed session (3-0)

Public Works Committee

The Public Works Committee will meet to discuss a proposed commercial lot split and review several infrastructure contracts. The body will also consider the surplus of a city vehicle and a solid waste contract.

• Proposed commercial lot split at 2535 Grand Ave
• Bid from JKS Construction for Forest St. Culvert Replacement
• Contract extension with Blevins Asphalt for Fiscal Year 2024-2025
• Surplus of 2008 Chevy Impala (VIN#2G1WB55K289212002)
• Discussion of Solid Waste Contract

The Public Works Committee voted to send several items to the full Council: a $136,602.60 bid from JKS Construction for Forest St. culvert repair, a Blevins contract renewal raising the rate from $68.00 to $75.05 per ton, a resolution to surplus a 2008 Chevy Impala, and a lot split at 2535 Grand Ave for Forest Park Church. The committee also discussed the upcoming Republic Services solid waste contract renewal, with staff planning to negotiate an extension in July. All motions passed unanimously; the committee itself only recommends, and final decisions rest with the Council.

• Approved sending JKS Construction's $136,602.60 Forest St. culvert repair bid to Council (all ayes)
• Approved sending Blevins contract renewal with rate increase from $68.00 to $75.05 per ton to Council (all ayes)
• Approved sending a resolution to surplus the City's last 2008 Chevy Impala to Council (all ayes)
• Approved sending the lot split at 2535 Grand Ave (Forest Park Church) to Council for a bill (all ayes)
• Accepted February 6, 2024 committee minutes (all ayes)
• Adjourned meeting at 6:19 p.m. (all ayes)

Tree Board

The Tree Board will meet to discuss the Carthage Community Earth Day and a Tree Board Member. The board will also consider the approval of minutes from the previous meeting.

• Carthage Community Earth Day discussion
• Tree Board Member discussion

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for March 4, 2024, has been canceled. No decisions or discussions took place.

Public Services Committee

The committee will consider and discuss the Water's Edge Pool concept. The agenda also includes a potential closed session to discuss the leasing, purchase, or sale of real estate.

• Discussion of Water's Edge Pool Concept
• Possible closed session regarding real estate transactions

The Public Services Committee approved forwarding a request to City Council to pursue a new aquatic center concept plan with a cost ceiling of $15.5 million. This follows a presentation on the poor condition of the existing pool and results from a community survey. The committee also entered a closed session to discuss real estate.

• Approved forwarding request to City Council for pool concept plan not to exceed $15.5 million (4-0)
• Approved previous meeting minutes (4-0)
• Entered closed session to discuss real estate leasing, purchase, or sale (4-0)

General

The Board of Trustees is meeting to review the organization's financial statement report and evaluate grant applications. The board will also approve minutes from the November 29, 2023 meeting.

• Approval of November 29, 2023 meeting minutes
• Financial Statement Report & Review
• Review of Grant Applications

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve the February 13 minutes and the claims report, and to consider and discuss the City of Carthage Wellness Packet. The agenda is largely routine, with no major financial decisions or public hearings listed.

• Approval of February 13, 2024 minutes
• Review and approval of the claims report
• Discussion of City of Carthage Wellness Packet

The committee approved the city's wellness packet, which now includes a $20 incentive for employees averaging 7,000 steps per day. The committee also approved the claims report and previous meeting minutes.

• Approved February 13, 2024 Minutes (4-0)
• Approved Claims Report (4-0)
• Approved updated Wellness Packet (4-0)

City Council

The City Council will discuss several construction contracts for roads and parks, budget amendments for fiscal year 2023-2024, and agreements for city facility use. The meeting includes a presentation from Vision Carthage and potential closed sessions regarding real estate and contracts.

• Contract with Sprouls Construction, Inc. for West Chestnut box culvert replacement: $231,476.70
• Contract with Elements Construction Concepts for City Parks restroom facilities (Phase 2): $230,340.00
• Contract with Elements Construction Concepts for Municipal Park dog park sidewalks: $43,460.00
• Budget amendments for General, Fire Protection Tax, Use Tax, and Public Safety funds
• Resolution 2029 confirming 'Walk This Way' sidewalks as blighted

The City Council approved a $231,476.70 contract for a box culvert replacement on West Chestnut and several inspection and lighting agreements. The Council also authorized an emergency agreement for the R-9 School System to use Carl Lewton Stadium and accepted multiple donations.

• Approved $231,476.70 box culvert replacement on West Chestnut (8-0)
• Approved construction inspection agreements with Zanevan Engineering for I-49 Interchange and 3rd Street Bridge (8-0)
• Approved $10,687.25 contract with 360 Fire Protection for City Hall fire system (8-0)
• Approved MODOT contract for HH Highway lighting installation and maintenance (8-0)
• Approved emergency agreement for R-9 School System use of Carl Lewton Stadium (8-0)
• Approved $936,999.98 in claims across various city funds
• Adopted Resolutions 2026, 2027, and 2028 to accept donations for Parks & Recreation and Police
• Adopted Resolution 2029 confirming 'Walk This Way' sidewalks as blighted (8-0)

Public Safety Committee

The Carthage Public Safety Committee is meeting to discuss several public safety matters, including the annual Hispanic Heritage Celebration, a LEST donation resolution, a highway safety program with MODOT, and the 2024 Ferrara lease payment. They will also swear in new police officers and receive staff reports from the fire and police departments.

• Discussion of Annual Hispanic Heritage Celebration
• Swearing in of Carthage Police Officers
• Consideration of LEST Donation Resolution
• Discussion of Highway Safety Program with MODOT
• Discussion of 2024 Ferrara Lease Payment

The committee approved street closures for the 4th Annual Hispanic Heritage Celebration on September 28th. Several items, including a police grant resolution and a lease payment bid, were forwarded to the full council for further action.

• Approved street closures for Lyon (7th to Chestnut) and 7th (Garrison to Lyon) on Sept 28, 11AM-11PM
• Approved forwarding Resolution No 2028 for a $44,073.00 LEST Grant to full council
• Approved forwarding MODOT Highway Safety Program and personnel policy change to full council and Audits and Claims Committee
• Approved forwarding a 3.89% Bank of America lease bid for Ferrara payment to full council
• Approved 1-22-24 meeting minutes

Public Services Committee

The Public Services Committee will consider and discuss a wide range of items, including special events in parks, donations, contracts, and infrastructure projects. Topics include a snow cone vendor, Hispanic Heritage Celebration, Farmers Market, Earth Day Celebration, donations to Parks & Recreation and Little League, a memorandum of understanding with Carthage R9, restroom facilities, a youth softball contract, a dog park sidewalk, sponsorship policy, trash can cages, and budget adjustments. The meeting is primarily for discussion, with no final votes indicated on the agenda.

• Tropix Snow Cones in the Park
• 2024 Hispanic Heritage Celebration
• Farmers Market in Central Park
• Request for Proposal for Restroom Facilities for City Parks, Phase 2
• Budget Adjustment for Allocation of Civic Enhancement Funds

The Public Services Committee approved a $230,340.00 low bid from Elements Constructions Concepts for Phase 2 park restroom work at Central and Municipal parks and new facilities at Fair Acres. It also approved a $43,460.00 Dog Park sidewalk bid, up to 20 Victorian trash can cages at $1,609.00 each from Mid-Land Enterprises, and several park-use requests and donations. All recorded motions passed 4:0, with no noes or abstentions. Several items, including the Carthage R-9 MOU and Youth Softball contract, were forwarded to Council rather than finally decided by the committee.

• Approved prior meeting minutes (4:0)
• Allowed Tropix Snow Cones in the parks for requested dates (4:0)
• Approved Hispanic Heritage Celebration use of Central Park Sept 28, 12 PM-11 PM (4:0)
• Approved Farmers Market use of Central Park Wed/Sat, Apr 6-Nov 30, 2024 (4:0)
• Approved Earth Day use of Central Park Apr 20, 10 AM-2 PM (4:0)
• Accepted donation of 20 marble slabs from Pat and Carolyn Phelps family for park signage (4:0)
• Accepted $925 Housh family donation for Carthage Little League (4:0)
• Approved MOU with Carthage R-9 for 2024 baseball season, forwarded to Council (4:0)

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board will hold its regular meeting, including approval of minutes, disbursements totaling $53,875,530.38 for January, and a financial statement. New business includes a presentation by Nicki Fuller of the Southwestern Power Resources Association and consideration of bids for custodial maintenance. The agenda is otherwise routine with no old business.

• Approval of disbursements for January totaling $53,875,530.38
• Presentation by Nicki Fuller, Executive Director of Southwestern Power Resources Association
• Consideration of bids for custodial maintenance

The Board approved January disbursements and financial statements. A contract for custodial maintenance of several CWEP buildings was awarded to Drew’s Cleaning Crew. The Board also received a presentation on federal hydropower from the Southwestern Power Resources Association.

• Approved January disbursements of $3,875,530.38 (unanimous)
• Approved January 2024 financials (unanimous)
• Awarded custodial maintenance contract to Drew’s Cleaning Crew for $7,400.00 per month (unanimous)
• Approved January 18, 2024 meeting minutes (unanimous)

City Council

The City Council approved several ordinances for infrastructure projects, including an interchange improvement and sidewalk upgrades. Council also authorized a budget adjustment for the Golf and Use Tax funds and accepted a claims report totaling over $5.6M.

• Approved $2,659,341.10 contract with Radmacher Brothers Excavation for I-49 and Dr. Russell Smith Way interchange (10-0)
• Approved MoDOT contract for sidewalk improvements on Airport Drive and Fairview Avenue/Route E-571 (10-0)
• Approved gas distribution system easement for Spire Missouri, Inc. in Municipal Park (10-0)
• Approved food services participation agreement with Sysco Inc (10-0)
• Approved Community Forestry Cost Share Grant for tree inventory updates (10-0)
• Adopted Resolution 2025 for supplemental budget adjustments to Golf and Use Tax funds (10-0)
• Approved claims report totaling $5,643,411.51 across multiple funds
• Approved January 23, 2024, meeting minutes (unanimous)

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve minutes from January 23, review and approve the claims report, and discuss the City of Carthage Wellness Packet. The agenda includes a citizens participation period and staff reports.

• Approval of January 23, 2024 minutes
• Review and approval of the claims report
• Discussion of City of Carthage Wellness Packet

The committee approved the January 23, 2024 minutes and the claims report. A discussion regarding the City of Carthage Wellness Packet was tabled until February 27, 2024.

• Approved January 23, 2024 minutes (4-0)
• Approved claims report (4-0)
• Tabled City of Carthage Wellness Packet until February 27, 2024 (4-0)

Public Library Board

The Carthage Public Library Board of Trustees will hold a routine meeting to review financial reports and the director's progress. The board is scheduled to update and approve personnel policies regarding paid time off. Additionally, the meeting includes reports from various standing committees and the payment of bills.

• Update and approve Personnel Policy/PTO
• Review Financial Reports
• Payment of Bills
• Director’s Progress and Service Report

Budget Ways & Means

The Carthage Budget Ways & Means Committee met to review new business items, including a financial allocation for the Humane Society and a budget adjustment resolution for Golf and Public Works. The committee also considered the five-year capital plan and reviewed a live demo of Placer AI. No specific dollar amounts or final decisions were listed in the agenda text.

• Consider and Discuss a Financial Allocation for the Humane Society
• Consider and Discuss a Budget Adjustment Resolution for Golf and Public Works
• Consider and Discuss Five Year Capital Plan
• Placer AI Live Demo

The committee approved forwarding budget adjustments for the golf pro shop and Public Works to the City Council. Members also discussed a $19,000 tourism software proposal and reviewed the IT department's five-year capital plan.

• Approved January 8, 2024 minutes (3-0)
• Forwarded budget adjustments for Golf and Public Works to Council (3-0)
• Rescheduled next committee meeting to March 7, 2024

Public Works Committee

The Public Works Committee will consider and discuss several infrastructure items, including selecting an engineer for I-49 interchange inspections, a 5-year capital projects plan, engineering services for the 3rd St. Bridge replacement, and a contract for the West Chestnut box culvert replacement. The meeting also includes approval of previous minutes and citizen participation.

• Selection of Engineer for I-49 Interchange inspections
• Discussion of 5-year Capital Projects
• Engineering Services for 3rd St. Bridge replacement
• Contract for West Chestnut box culvert replacement

The committee approved contracts for the I-49 Interchange and 3rd Street Bridge inspections, as well as a culvert replacement bid. A motion to purchase an additional truck for the Public Works Department was also approved.

• Forwarded Zanevan Engineering contract for I-49 Interchange Inspection to City Council (All ayes)
• Approved Zanevan Engineering contract for 3rd Street Bridge inspection and sent to City Council (All ayes)
• Accepted $231,467.70 bid from Sproul’s Construction for W. Chestnut Box Culvert replacement and sent to City Council (All ayes)
• Approved purchase of one additional truck for Public Works Department (All ayes)
• Accepted January 2, 2024 meeting minutes (All ayes)

Tree Board

The Carthage Tree Board is meeting to approve previous minutes, discuss the Carthage Community Earth Day event, and consider a new Tree Board member. The agenda is mostly routine, with no major decisions or financial items listed.

• Approval of previous meeting minutes
• Discussion of Carthage Community Earth Day
• Discussion of Tree Board member appointment

The board discussed the Community Earth Day event scheduled for April 20th. Members were informed that there are currently three vacant positions on the Tree Board following the departure of Jason Cutler.

• Approved previous minutes (0-0)
• Adjourned meeting (3-0)

Planning, Zoning & Historic Preservation Committee

The Planning, Zoning, and Historic Preservation Commission will hold a public hearing and consider two blight declaration requests: one for sidewalks adjacent to the Square (project 'Walk This Way') and one for property at 906 S Garrison (project 'Mario'). The meeting also includes approval of minutes from the previous meeting and other new business.

• Blight declaration request for sidewalks adjacent to the Square (project 'Walk This Way')
• Blight declaration request for property at 906 S Garrison (project 'Mario')
• Public hearing on blight declarations
• Approval of minutes from December 7, 2023 meeting

General

The Police and Fire Pension Committee is meeting to handle routine business, including accepting previous meeting minutes, receiving a quarterly investment report, revisiting the Haynes Benefits Report regarding the pension plan, and conducting a training session. No votes on specific dollar amounts or policy changes are listed on the agenda.

• Quarterly Report on Investments by Daniel Hepp
• Revisit Haynes Benefits Report regarding the Pension Plan
• Training session
• Accept minutes from previous meeting

City Council

The Carthage City Council will consider several ordinances and resolutions, including a $2,659,341.10 contract for interchange improvements at I-49 and Dr. Russell Smith Way, a sidewalk improvement agreement with MoDOT, and a resolution supporting censure of a councilperson. The agenda also includes routine items like minutes approval, claims, and possible executive sessions for real estate and personnel matters.

• C.B. 24-01: $2,659,341.10 contract with Radmacher Brothers Excavation for I-49/Dr. Russell Smith Way interchange
• C.B. 24-02: Sidewalk improvements agreement with MoDOT (Airport Drive/Fairview Avenue to River Street/Pearl Street)
• C.B. 24-03: Easement to Spire Missouri for gas distribution in Municipal Park
• C.B. 24-04: Participation agreement with Sysco for food services
• Resolution 2024: Supporting censure of a councilperson

The Carthage City Council approved two ordinances: one authorizing a contract for property purchase related to economic development, and another establishing a Memorandum of Understanding with Carthage Hardware. The council also accepted a $4.46 million claims report and adopted a resolution accepting a $10,000 anonymous donation. Several infrastructure projects, including a $2.66 million highway interchange contract, were placed on first reading for future action.

• Approved Ordinance 24-02 authorizing Mayor to contract for property purchase (9-1 abstain)
• Approved Ordinance 24-01 establishing MOU with Carthage Hardware (10-0)
• Accepted Committee on Claims report totaling $4,461,963.51
• Adopted Resolution 2023 accepting $10,000 anonymous donation (10-0)
• Approved 2024 Tower to Tower Run event (10-0)
• Approved Delta Dental employee insurance rates with no increase (10-0)
• Postponed discussion of Resolution 2024 until Feb 13 meeting (10-0)
• Placed C.B. 24-01 ($2.66M I-49 interchange contract) on first reading

Insurance / Audit & Claims Committee

The Insurance/Audit and Claims Committee will meet to approve the December 12, 2023 minutes and the claims report, hear an audit presentation from KPM CPAs, and discuss the employee dental plan. The meeting is open for citizen participation with prior notice.

• Approval of December 12, 2023 minutes
• Review and approval of claims report
• Audit presentation by KPM CPAs
• Discussion of employee dental plan

The committee approved the 2024 employee dental plan rates with Delta Dental, which remained unchanged from the previous year. The committee also reviewed a financial audit from KPM CPAs, which issued a clean opinion on the city's financial statements.

• Approved December 12, 2023 minutes (4-0)
• Approved Claims Report (4-0)
• Approved remaining with Delta Dental for employee dental insurance at 2024 rates (unanimous)

Public Safety Committee

The Carthage Public Safety Committee is meeting to consider several public safety items, including the swearing in of new police officers, the 2024 Tower to Tower Run, City Hall fire protection, and a police department donation resolution. The agenda also includes approval of previous meeting minutes and citizen participation.

• Swearing in of Carthage Police Officers
• Consider and discuss 2024 Tower to Tower Run - Meagan Milliken
• Consider and discuss City Hall fire protection
• Consider and discuss PD donation resolution

The Public Safety Committee approved a $10,687.25 bid from 360 Fire Protection to update the City Hall fire alarm system. They also approved the 2024 Tower 2 Tower Run scheduled for May 11 and accepted a $10,000 anonymous donation for the Police Department. The swearing-in of new police officers was postponed because one officer was sick.

• Approved 12/15/23 meeting minutes
• Approved 2024 Tower 2 Tower Run
• Approved $10,687.25 bid from 360 Fire Protection for City Hall fire system
• Accepted $10,000 anonymous donation for Police Department
• Postponed swearing-in of police officers due to illness

Carthage Water & Electric Board

The Carthage Water & Electric Plant Board approved December disbursements of $4,029,353.16 and the December 2023 financials, both on unanimous votes. It also approved the December 19, 2023 minutes and held a closed session on real estate leasing, purchase, or sale under the Sunshine Law. The rest of the meeting was reports and a presentation by Missouri Public Utility Alliance President John Twitty; no other substantive decisions were recorded.

• Approved December 2023 minutes of the regular meeting (unanimous)
• Approved December disbursements of $4,029,353.16 (unanimous)
• Approved December 2023 financials (unanimous)
• Closed a portion of the meeting under Section 610.021(2) for real estate leasing, purchase, or sale (unanimous roll call: Beimdiek, Collier, Garrison, Ross, Schmidt, Teel all aye)
• Adjourned the meeting at 5:16 p.m. (unanimous)

Public Services Committee

The committee will consider several items related to city services and funding. Discussion topics include a tree inventory grant, concession funding, and rental pricing for fields.

• Tree Inventory Grant discussion
• Concession Funding discussion
• Field Rental Pricing discussion

The Public Services Committee approved a grant for a city tree inventory and allocated funds for the Little League Program's concession stand. The committee also established new pricing for field rentals to align with the city's Pricing & Cost Recovery Policy.

• Approved Tree Inventory Grant and contract with Outer Oaks Forestry Consulting for $31,375 (4-0)
• Approved $15,000 in budget funding for concession items (4-0)
• Approved field rental pricing: free for practices, $10/hour for lights, and $100/day per field for games or tournaments (4-0)
• Approved previous meeting minutes (4-0)

Public Library Board

The Carthage Public Library Board of Trustees is meeting to handle routine business, including approving minutes, reviewing financial reports, and hearing the director's progress report. Committee reports will cover building, budget, community relations, by-laws, gardens, ADA compliance, communications, and compensation. The board will also consider new business and payment of bills.

• Financial reports review
• Director's progress and service report
• Committee reports: Building, Budget, Community Relations, By-Laws, Library Gardens, ADA Compliance, Communications, Compensation/Wages
• New business
• Payment of bills

Insurance / Audit & Claims Committee

The committee will meet to approve previous meeting minutes and review the claims report. The agenda also includes time for citizen participation and staff reports.

• Approval of December 12, 2023 Minutes
• Review and approval of the Claims Report

City Council

The City Council will discuss several new contracts, including infrastructure improvements and a budget amendment for Fiscal Year 2023-2024. The meeting also includes presentations from the Tourism Director and the Carthage Economic Development Corporation.

• C.B. 24-01: Contract with Radmacher Brothers Excavation for $2,659,341.10 for I-49 and Dr. Russell Smith Way interchange improvements
• C.B. 24-02: Contract with Missouri Department of Transportation for sidewalk improvements on Airport Drive and Fairview Avenue/Route E-571
• C.B. 24-03: Proposed easement in Municipal Park to Spire Missouri, Inc. for a gas distribution system
• C.B. 24-04: Amendment to the Annual Operating and Capital Budget for General, Fire Protection Tax, Use Tax, and Public Safety funds
• C.B. 23-80: Contract with Carthage Economic Development Corporation and Southwest Missouri Bank for a property encumbrance

Budget Ways & Means

The Budget Ways & Means Committee will meet to review staff reports and discuss the fiscal year 2024-25 budget. The committee will also consider the approval of minutes from the December 11, 2023 meeting.

• Discussion of FY 24-25 budget
• Approval of December 11, 2023 minutes

The committee approved forwarding budget adjustments to the City Council. Members also discussed industrial land appraisals, the FY 24-25 budget process, and animal shelter capacity.

• Approved December 11, 2023 minutes (3-0)
• Approved motion to forward budget adjustments to Council (3-0)

Planning, Zoning & Historic Preservation Committee

The meeting scheduled for January 4, 2024, was canceled. No actions were taken.

Public Works Committee

The Public Works Committee will consider an easement ordinance for Spire Gas at Municipal Park, review bids for the 1-49 Roundabout/Russell Smith Way project, and discuss sidewalk improvements on Airport Dr and Fairview Ave/Route E. The meeting also includes approval of previous minutes and staff reports.

• Easement Ordinance for Spire Gas at Municipal Park
• Bids for 1-49 Roundabout/Russell Smith Way
• Sidewalk project TAP-1601(706) on Airport Dr & Fairview Ave/Route E (571 to River St/River St to Pearl St)

The Carthage Public Works Committee approved the bid from Radmacher Brothers Excavation for the I-49 Russell Smith Way Roundabout. The committee also voted to forward an easement ordinance for Municipal Park and an ordinance for the River Street sidewalk project to the City Council. Additionally, the committee accepted minutes from the previous meeting and adjourned.

• Approved minutes from the November 7, 2023 meeting
• Forwarded Spire Gas easement ordinance at Municipal Park to Council
• Accepted bid from Radmacher Brothers Excavation for I-49 Russell Smith Way Roundabout
• Forwarded TAP Phase 7 River Street sidewalk project ordinance to Council