Chapin public meetings in 2021

Town Council

The Chapin Town Council is holding a special called meeting to consider the second reading of an ordinance that would establish a budget for the American Rescue Plan Fund and allocate up to $95,000 for premium pay to eligible employees. The ordinance also sets criteria for employee eligibility based on employment during the COVID-19 period. Public comments will be taken before the vote.

• Ordinance 023-12-2021: 2nd reading to amend FY2021 budget, adding $406,489.59 in ARPA funds
• Up to $95,000 allocated for premium pay to eligible employees
• Eligibility: employed during March 1, 2020 – December 15, 2021, and employed at least six months as of December 15, 2021
• Public comments limited to 2 minutes per person

The Chapin Town Council unanimously approved the second reading of an ordinance amending the 2021 budget to establish an American Rescue Plan fund for premium pay. Eligible employees will receive a net of $2,000, subject to criteria including employment during the Covid-19 effected period (March 1, 2020 to December 15, 2021) and being a regular full-time or part-time employee as of December 15, 2021, with at least six months of employment. The meeting was procedural with no public comments and adjourned shortly after.

• Approved 2nd reading of ordinance amending 2021 budget for ARP premium pay (unanimous)
• Established criteria for $2,000 net premium pay for eligible employees

Town Council

The Chapin Town Council will hold public hearings and a regular meeting, with the main items being second readings of the 2022 Municipal Budget and the 2021 Comprehensive Plan ordinances. The council will also consider a first reading of a budget amendment to establish an American Rescue Plan Fund for employee premium pay, which includes a closed executive session on compensation. Other actions include approving a contract for Town Hall office renovations, making appointments to boards, and adopting the 2022 meeting calendar.

• Public hearing and 2nd reading: 2022 Municipal Budget
• 2nd reading: 2021 Comprehensive Plan ordinance
• 1st reading: 2021 Budget Amendment for American Rescue Plan Fund (premium pay for employees)
• Contract approval: Town Hall Administrative Offices Renovation Project
• Appointments to Architectural Review Board, Planning Commission, and Board of Zoning Appeals

The Chapin Town Council unanimously approved the 2022 municipal budget (2nd reading) and the 2021 Comprehensive Plan (2nd reading). They also approved a 1st reading of a budget amendment to establish an American Rescue Plan fund for employee premium pay, and after executive session, approved a net $2,000 premium pay for eligible employees. The council awarded a $68,975 contract (plus 25% contingency) to Springhill Construction for the Town Hall renovation, and made appointments to various boards.

• Approved 2022 municipal budget (2nd reading) unanimously
• Approved 2021 Comprehensive Plan (2nd reading) unanimously
• Approved 1st reading of budget amendment for ARP premium pay fund
• Approved $2,000 net premium pay for eligible employees from ARP funds unanimously
• Awarded Town Hall renovation contract to Springhill Construction for $68,975 plus 25% contingency unanimously
• Approved appointments to ARB, BZA, and Planning Commission unanimously
• Approved 2022 meeting calendar unanimously
• Accepted minutes from Nov 9 and Dec 1 meetings unanimously

Town Council

The Chapin Town Council is holding a special called meeting and work session to discuss a resolution amending the employee handbook, the distribution of ARP funds to compensate front-line workers, and a capital project sales tax. The meeting also includes a proclamation declaring December 3, 2021 as Arbor Day.

• Discussion: Resolution amending employee handbook
• Discussion: ARP distribution of funds to compensate front-line workers
• Discussion: Capital project sales tax
• Proclamation: Arbor Day (December 3, 2021)

The Town Council held a special called meeting with no public comments and no formal votes. Council discussed amending the employee handbook to allow promotions from within, with the mayor proposing to control promotion decisions, but agreed more discussion is needed. They also discussed using ARP funds for $2,000 premium pay per qualifying employee, proposing a first reading on December 7 and a second reading on December 14. Finally, they discussed submitting projects for Lexington County's proposed 1% Capital Projects Sales Tax, with staff to identify potential transportation projects by early February 2022.

• No formal decisions or votes were recorded at this special called meeting.
• Discussed adding a provision to the employee handbook to allow promotions from within, with the mayor having discretion, but no change was made.
• Discussed distributing $2,000 premium pay to qualifying employees using ARP funds, with a proposed ordinance first reading for December 7, 2021.
• Discussed submitting projects for Lexington County's 1% Capital Projects Sales Tax master plan, with submittals due by early February 2022.

Board of Zoning Appeals

This is a state-mandated continuing education work session for members of the Town of Chapin's Architectural Review Board, Planning Commission, and Board of Zoning Appeals. The agenda includes an introduction, a training session led by Jeff Shacker of the Municipal Association of SC, and discussion. No actionable matters under the jurisdiction of these bodies will be discussed or acted upon.

• State-mandated continuing education session
• Training led by Jeff Shacker, Municipal Association of SC
• No actionable items on agenda

Architectural Review Board

This is a state-required continuing education work session for the Town of Chapin's Architectural Review Board, Planning Commission, and Board of Zoning Appeals. The agenda includes an introduction, a training session led by Jeff Shacker of the Municipal Association of SC, and discussion. No actionable matters under the boards' jurisdiction will be discussed or acted upon.

• Training session led by Jeff Shacker, Municipal Association of SC
• State-mandated continuing education for planning and zoning officials
• No actionable items on the agenda

Planning Commission

The Chapin Planning Commission, Architectural Review Board, and Board of Zoning Appeals are meeting for a state-required continuing education session. The agenda includes an introduction, a training session led by the Municipal Association of SC, and discussion. No actionable matters will be discussed or voted on at this meeting.

• State-mandated continuing education for planning and zoning officials
• Training session led by Jeff Shacker of the Municipal Association of SC
• No actionable items under jurisdiction of the three planning bodies

Town Council

The Council will hold public hearings regarding several proposed amendments to the Zoning Ordinance and the 2021 Comprehensive Plan. Additionally, the meeting includes first readings for the 2022 Municipal Budget and the 2021 Comprehensive Plan.

• First reading of the 2022 Municipal Budget ordinance
• First reading of the 2021 Comprehensive Plan ordinance
• Second reading of multiple Zoning Ordinance amendments
• Second reading of the Town Hall Administrative Offices Renovation Project budget amendment
• Executive session regarding legal advice for M.B. Kahn Construction Co., Inc. vs. Town of Chapin

The Chapin Town Council unanimously approved the first reading of the 2021 Comprehensive Plan, with amendments removing a water/sewer extension policy strategy, adding two Project Funding Priorities tables, and adding a strategy to limit development that would decrease roadway level of service. The council also unanimously approved the first reading of the 2022 Municipal Budget. All seven zoning ordinance amendments received unanimous approval on second reading.

• Approved 1st reading of 2021 Comprehensive Plan with amendments (unanimous)
• Approved 1st reading of 2022 Municipal Budget (unanimous)
• Approved 2nd reading of 2021 Budget Amendment for Town Hall renovation (unanimous)
• Approved 2nd reading of zoning amendment on buffer yard requirements (unanimous)
• Approved 2nd reading of zoning amendment allowing palmetto trees under conditions (unanimous)
• Approved 2nd reading of zoning amendment on exterior paint patterns/designs (unanimous)
• Approved 2nd reading of zoning amendment adding brewery as permitted use (unanimous)
• Approved 2nd reading of zoning amendment increasing residential front setbacks (unanimous)

Town Council

The Town Council held a work session to review a presentation of the 2021 Comprehensive Plan by Jason Eply of Benchmark Planning. The session focused on the draft version of the plan, which did not yet include edits from the October 26, 2021, Planning Commission meeting.

• Presentation of the 2021 Comprehensive Plan draft

The Chapin Town Council held a work session to review the 2021 Comprehensive Plan presented by Benchmark Planning. The plan outlines goals and strategies for land use, growth, transportation, housing, and other elements over the next ten years. Council discussed the plan but did not approve it, requesting a revision to remove one strategy under goal two. A revised draft will be presented at the November 9, 2021 meeting.

• Reviewed 2021 Comprehensive Plan presentation (no vote)
• Requested removal of strategy three under goal two from the plan
• Scheduled revised draft for review at November 9, 2021 meeting
• Adjourned work session (motion by Clonts, seconded by Teal)

Planning Commission

The Chapin Planning Commission will consider recommending to Town Council the adoption of the 2021 Comprehensive Plan, a long-range land use guide. The agenda also includes approval of minutes from previous meetings and public comments. The plan was presented at a prior workshop and is now up for a formal recommendation.

• Recommendation to Town Council to adopt the 2021 Comprehensive Plan
• Approval of September 28, 2021 meeting minutes
• Approval of October 20, 2021 workshop minutes
• Public comments on agenda items

The Chapin Planning Commission voted unanimously to recommend the 2021 Comprehensive Plan to Town Council, with amendments including a commitment to ongoing review and a directive to pursue Goal 2 strategies on growth coordination and water/sewer policies. The recommendation was approved with a 3-0 vote.

• Approved recommendation to Council to adopt 2021 Comprehensive Plan (3-0)
• Amended motion to include comments on plan review and Goal 2 strategies (3-0)
• Approved September 28, 2021 meeting minutes with amendments (3-0)

Town Council

The Chapin Town Council is holding a work session with a single agenda item: discussion of the 2022 Municipal Budget. No decisions are listed on the agenda; the item is framed as discussion only. The meeting includes standard procedural items (call to order, quorum determination, FOIA compliance statement) and COVID-19 protocols requiring masks and social distancing.

• 2022 Municipal Budget Discussion

The Chapin Town Council held a work session to review the proposed 2022 municipal budget, which includes a 9% salary increase for administrative staff, funding for two police cars, and a $50,000 placeholder for a zoning consultant. No formal votes were taken; the budget was discussed and will be considered for approval at a later meeting.

• Reviewed proposed 2022 budget with 9% salary increase for administrative staff
• Discussed $50,000 placeholder for zoning ordinance consultant
• Noted $29,500 for police car upfitting and $1,000 for police vests
• No millage increase, staying at 13.07%
• Held ARP funds in separate account pending spending decisions

Planning Commission

The Chapin Planning Commission is holding a workshop to review the draft 2021 Comprehensive Plan, presented by Jason Eply of Benchmark Planning. The meeting is informational, with no votes or decisions scheduled.

• 2021 Comprehensive Plan presentation by Jason Eply, Benchmark Planning
• Draft plan available online for public review

The Chapin Planning Commission held a workshop to review the 2021 Comprehensive Plan presented by Benchmark Planning. No formal decisions were made; members discussed the plan and requested language strengthening the vision statement and more current data. The commission was instructed to submit further comments before the next meeting on October 26, 2021.

• No formal decisions made; workshop only

Architectural Review Board

The Chapin Architectural Review Board will hold preliminary discussions on two new commercial projects: Mod Wash at 302 Clark Street and Crossroad Convenience Store on Lexington Avenue. The board will also set the remainder of its 2021 schedule and approve minutes from the September 20 meeting. No final decisions are expected on the design reviews at this meeting.

• Preliminary architectural review: Mod Wash – 302 Clark Street
• Preliminary architectural review: Crossroad Convenience Store – Lexington Avenue
• Remainder of ARB 2021 schedule
• Approval of September 20, 2021 meeting minutes

Town Council

The Chapin Town Council will hold public hearings and a regular meeting, with the main item being a proposal to repeal and replace the Town's Business License ordinance. The council will also consider several zoning ordinance amendments, a budget amendment for Town Hall renovations, and a proclamation for a wildlife habitat program. The agenda includes routine items like minutes approval and reports, plus an executive session for legal advice.

• Public hearing on repealing and replacing the Business License ordinance
• 2nd reading of ordinance to amend Chapter 3 (Animals) via Lexington County Animal Control Ordinance #20-29
• 2nd reading of ordinance to repeal and replace the Business License ordinance
• 1st reading of 2021 Budget Amendment for Town Hall Administrative Offices Renovation Project
• Multiple 1st reading zoning ordinance amendments from Planning Commission (Articles 2, 5, 7, 10)

The Chapin Town Council held a public hearing and regular meeting on October 5, 2021. The council unanimously approved the second reading of an ordinance repealing and replacing the town's business license ordinance to comply with South Carolina Act 176. They also approved the second reading of an ordinance adopting Lexington County's animal control amendments. Several first-reading zoning amendments were approved, including changes to buffer yards, palm tree species, paint patterns, brewery uses, residential setbacks, and Town Center design standards. A budget amendment for Town Hall renovations was approved with a 4-1 vote, with Council Member Clonts dissenting.

• Approved 2nd reading to repeal and replace business license ordinance (unanimous)
• Approved 2nd reading adopting Lexington County animal control amendments (unanimous)
• Approved 1st reading of 2021 budget amendment for Town Hall renovation (4-1, Clonts no)
• Approved 1st reading of zoning amendment for buffer yards (unanimous)
• Approved 1st reading of zoning amendment for palm/palmetto trees (4-1, Teal no)
• Approved 1st reading of zoning amendment for paint patterns (unanimous)
• Approved 1st reading of zoning amendment for brewery/microbrewery uses (unanimous)
• Approved 1st reading of zoning amendment for residential setbacks (unanimous)

Planning Commission

The Chapin Planning Commission will consider recommending several zoning ordinance amendments to Town Council, including changes to buffer yard requirements, tree species rules, and other land-use regulations. The meeting also includes approval of minutes and public comments.

• Amend Article 7, Section 703.8, Table 2 to clarify buffer yard requirements
• Amend Article 7, Section 702.1 regarding approved tree species and palm/palmetto conditions
• Amend Article 10, Section 1008.2(A)
• Amend Article 2, Section 201 and Article 5, Section 518(d)
• Amend Article 5, Sections 502, 508, and 509

The Chapin Planning Commission unanimously approved six recommendations to amend the Zoning Ordinance, covering restrictions on vehicular-oriented businesses, architectural elements, brewery uses, residential regulations, setback requirements, and other sections. All motions passed with votes from Chair Haney, Vice Chair Davis, and Member Grover. The commission also approved the June 22, 2021 meeting minutes, with Vice Chair Davis abstaining due to absence.

• Approved recommendation to amend Article 10, Section 1009.2, Table 1.19 (vehicular-oriented businesses) (3-0)
• Approved recommendation to amend Article 10, Section 1008.2(A) (architectural elements) (3-0)
• Approved recommendation to amend Article 2, Section 201 and Article 5, Section 518(d) (brewery use) (3-0)
• Approved recommendation to amend Article 5, Sections 502, 504, 508, 509 (residential regulations) (3-0)
• Approved recommendation to amend Article 7, Section 703.8, Table 2 (setback requirements) (3-0)
• Approved recommendation to amend Article 7, Section 702.1 (zoning ordinance) (3-0)
• Approved June 22, 2021 meeting minutes (2-0, Davis abstained)

Board of Zoning Appeals

The Chapin Board of Zoning Appeals will hold a public hearing on a variance request from Robert Barber to store an RV at 104 Glenwood Drive in a manner not permitted by the zoning ordinance. Staff recommends denial, citing that the applicant does not meet the hardship criteria. The board will also elect a chair for the remainder of 2021 and approve prior meeting minutes.

• Variance request for appeal #21-08-20-001 at 104 Glenwood Drive to store an RV outside permitted areas
• Staff recommendation to deny the variance, citing lack of unnecessary hardship
• Election of chair for the remainder of the 2021 meeting schedule
• Approval of September 2, 2021 meeting minutes

The Board of Zoning Appeals denied a variance request from Robert Barber to keep an RV in the driveway at 104 Glenwood Drive, citing that the applicant did not demonstrate an unnecessary hardship. The board also elected Jesse Bray as Chair following resignations and approved the September 2, 2021 minutes.

• Elected Jesse Bray as Chair for remainder of 2021 (all in favor)
• Approved September 2, 2021 meeting minutes (all in favor)
• Denied variance request 21-08-20-001 for 104 Glenwood Drive (3-0)

Architectural Review Board

The Chapin Architectural Review Board will consider an application from Lowe's Foods to modify its building facade and add a pick-up area at 1419 Chapin Rd. The board will also discuss adopting rules of procedure. Staff recommends approval, noting the proposed colors are not on the town's approved palette.

• Lowe's Foods application: facade repaint, new signage, column and window changes, and parking lot alteration for a 'pick up to go' area at 1419 Chapin Rd.
• Staff recommends issuing a Certificate of Appropriateness, with the principal color to be added to the approved palette if approved.
• Discussion and potential adoption of ARB board rules of procedure.
• Approval of August 5, 2021 meeting minutes.

The Architectural Review Board approved the renovation plans for Lowe's Foods as presented, issuing a certificate of appropriateness. The board also adopted updated rules of procedure with modifications from the zoning administrator. No public comments were made, and Prisma Health withdrew their application after a legal opinion stated the ARB lacked authority to approve a temporary building for permanent use.

• Approved Lowe's Foods renovation plans and certificate of appropriateness (4-0)
• Adopted ARB rules of procedure with modifications (4-0)
• Approved August 5, 2021 meeting minutes (4-0)

Town Council

The Chapin Town Council is holding a special called meeting and work session to discuss a budget amendment for the Town Hall renovation, an animal control ordinance amendment, and several zoning ordinance amendments. They will also consider appointing William Lynch to fill a vacant Planning Commission seat. The zoning changes include allowing microbreweries in the GC district, increasing minimum front yard depths in residential zones, and streamlining paint color approvals.

• Budget amendment discussion for Town Hall Administrative Offices Renovation Project
• Animal Control Ordinance Amendment discussion
• Zoning amendments: define breweries/microbreweries, permit microbreweries in GC district (e.g., 271 Columbia Ave.)
• Increase minimum front yard depth from 25 to 30 feet in RS-1, RS-2, RG, and RD districts
• Approve William Lynch to Planning Commission for term ending Dec 31, 2023

The Chapin Town Council met in special session and directed staff to amend the 2021 budget ordinance to fund utility office renovations with 75% from the utility budget and 25% from the general fund, with a maximum of $250,000. The amended ordinance will have a first reading at the October meeting. Council also unanimously appointed William Lynch to the Planning Commission, filling the vacancy left by Karalyn Miskie's resignation. Several zoning ordinance amendments were discussed for future consideration, including microbrewery uses, parking requirements, and buffer yard changes.

• Directed 75/25 utility/general fund split for office renovation, max $250,000
• Appointed William Lynch to Planning Commission (5-0)
• Set first reading of budget amendment for October meeting
• Set second reading of animal control ordinance for October meeting
• Discussed zoning amendments for microbreweries, parking, buffers, and palm trees

Town Council

The Chapin Town Council will hold a public hearing and regular meeting to consider adopting amendments to the FY 2021 budget for the Town Hall Administrative Offices Renovation Project, followed by a second reading of the ordinance. The council will also enter executive session to receive legal advice on a pending claim related to the Waste Water Treatment Plant. Other business includes first readings of ordinances on animal control and business licenses, and a resolution designating an ARPA contact person.

• Public hearing and 2nd reading of ordinance for FY 2021 budget amendment for Town Hall Administrative Offices Renovation Project
• Executive session on Waste Water Treatment Plant pending claim (legal advice)
• 1st reading of ordinance adopting Lexington County Animal Control Ordinance #20-29 by reference
• Resolution designating authorized representative for American Rescue Plan Act of 2021
• 1st reading of ordinance repealing and replacing Town of Chapin Business License Ordinance

The Chapin Town Council denied the second reading of an ordinance to amend the FY 2021 budget for the Town Hall Administrative Offices renovation project, with all five members voting no. The council also approved first readings for an animal control ordinance update, a business license ordinance replacement, and a resolution designating an authorized representative for American Rescue Plan funds.

• Denied 2021 budget amendment for Town Hall renovation (0-5)
• Approved 1st reading of animal control ordinance adopting Lexington County amendments
• Approved resolution designating ARPA authorized representative
• Approved 1st reading of business license ordinance replacement
• Accepted August 3 and August 12 meeting minutes

Board of Zoning Appeals

The Chapin Board of Zoning Appeals will hold a rescheduled regular meeting to consider two requests: a special exception for Global Strategies Holding Corp. dba Demobags to use property at 300 E. Boundary St. under the Light Manufacturing District regulations, and a variance for Paul David Rennison to temporarily reside in a travel trailer at 106 Glenwood Dr. The board will also review its policies and procedures. Public comments will be accepted for both items.

• Special exception request #21-08-05-001 for 300 E. Boundary St. (Demobags) under Section 520 LM District
• Variance request #21-08-05-002 for 106 Glenwood Dr. to reside in travel trailer (ordinance 803 C)
• Review of BZA Policies and Procedures
• Approval of June 24, 2021 meeting minutes

The Chapin Board of Zoning Appeals approved a special exception for Demobags to operate a tote bag manufacturing facility at 300 E. Boundary Street, and denied a variance request for a temporary RV residence at 106 Glenwood Drive. The board also adopted its policies and procedures with an amendment allowing the secretary to swear in witnesses.

• Approved special exception for Demobags at 300 E. Boundary Street (3-0)
• Denied variance for temporary RV residence at 106 Glenwood Drive (3-0)
• Adopted BZA policies and procedures with amendment (3-0)
• Approved June 24, 2021 meeting minutes (3-0)

Planning Commission

The Chapin Planning Commission met on August 24, 2021, but lacked a quorum, so no official actions were taken. Minutes from June 22, 2021, were not approved, and no motions could be made on any zoning ordinance amendments. Staff discussed several proposed amendments and noted updates, but all decisions were postponed.

• No quorum present; meeting proceeded informally.
• June 22, 2021 minutes not approved due to lack of quorum.
• No motion taken on Article 7, section 703.8 table 2 amendment.
• No motion taken on Article 7, section 702.1 amendment.
• No motion taken on Article 10, section 1008.2 (A) amendment.
• No motion taken on Article 2, section 201 and Article 5, section 518 (d) amendment.
• No motion taken on Article 5, sections 502, 504, 508, and 509 amendment.
• Staff noted updates to species list and discussed potential meeting improvements.

Town Council

The Town Council is considering authorizing the Mayor to sign a contract with the South Carolina Department of Transportation (SCDOT) for the Exit 91 road enhancement project. The project includes installing traffic signal mast arms, foundations, and conduit for landscaping and pedestrian lighting.

• Authorization of SCDOT contract for Exit 91 road enhancement project
• Estimated total project cost of $272,577.47 ($22,577.47 for design; $250,000.00 for construction)
• Funding to be sourced from the 2021 FY Budget Local Hospitality Tax Expenditure

The Chapin Town Council unanimously approved authorizing the mayor to sign an SCDOT contract for the Exit 91 road enhancement project, costing $272,000, funded by the 2021 budget's Local Hospitality Tax. The project includes mast arm traffic signals, boring, and conduit for approximately 8 arms at the new bridge and interstate exit. No other substantive decisions were made; the meeting also included comments on COVID-19 protocols, open carry law, and American Rescue Plan funds.

• Approved $272,000 SCDOT contract for Exit 91 road enhancement (unanimous)

Architectural Review Board

The Chapin Architectural Review Board will consider an architectural review application from Prisma Health for a temporary clinic at Columbia Avenue and Woodthrush Road, with a future permanent building planned. The board will also discuss its rules of procedure. The agenda includes routine items like approving minutes and public comments.

• Architectural Review Application: Prisma Health for a temporary clinic (4,013 sq ft) at Columbia Ave and Woodthrush Rd
• ARB Board rules of procedure discussion
• Approval of July 8, 2021 meeting minutes
• Public comments period

The Architectural Review Board tabled Prisma Health's application for a 4,050-square-foot modular medical building at Columbia Avenue and Woodthrush until the town attorney rules on whether the board can approve a temporary, non-compliant structure. The board also voted to seek that legal opinion. No other substantive decisions were made; the board deferred adopting its policies and procedures until the next meeting.

• Motion to seek legal opinion on temporary structure approval carried (4-0)
• Application for Prisma Health modular building tabled until legal opinion obtained (4-0)
• July 8, 2021 meeting minutes approved (4-0)

Town Council

The Chapin Town Council is holding public hearings and a regular meeting to consider zoning ordinance amendments, a 64-acre annexation near Firebridge subdivision, and a budget amendment for Town Hall renovations. The council will also hear a presentation from the League of Women Voters and receive departmental reports.

• Public hearing and 2nd reading of zoning amendments to Article 10, sections 1008.2(K) and 1009.2(12(d))
• 2nd reading of ordinance to annex and zone 64.42 acres near Firebridge subdivision off Old Lexington Highway and Murray Lindler Road
• 1st reading of 2021 budget amendment for Town Hall Administrative Offices Renovation Project
• Presentation by League of Women Voters on VOTE 411
• Review of July 6, 2021 regular meeting and July 22, 2021 work session minutes

The Chapin Town Council approved two ordinances on second reading: amendments to zoning ordinance sections 1008.2(K) and 1009.2(12(d)) regarding approved paint colors in Architectural Review Standards, and the annexation and zoning of 64.42 acres near Firebridge subdivision. The council also approved a first reading of a budget amendment for the Town Hall administrative offices renovation project. All votes were unanimous.

• Approved amendments to zoning ordinance sections 1008.2(K) and 1009.2(12(d)) on paint colors (5-0)
• Approved annexation and zoning of 64.42 acres near Firebridge subdivision (5-0)
• Approved first reading of 2021 budget amendment for Town Hall renovation (5-0)
• Accepted minutes from July 6 and July 22, 2021 meetings (5-0)

Town Council

The Chapin Town Council is holding a special called meeting and work session to consider adopting an updated 2021 Schedule of Rates and Fees, which includes a 5.02% water rate increase for residential users. The increase is in response to a similar rate hike by the City of Columbia, from which Chapin purchases wholesale water. The council will hold a public hearing, then vote on the ordinance for a second and final reading. They will also discuss renovations to the Town Hall administrative offices.

• Public hearing and 2nd reading of ordinance to update Utility Department 2021 Schedule of Rates and Fees
• Proposed 5.02% water rate increase for residential users, effective August 1, 2021
• Water rates for first 2,000 gallons increase from $30.57 to $32.10 for <1.0 meter size
• Volumetric charge per 1,000 gallons over 2,000 gallons increases from $5.07 to $5.32
• Discussion on Town Hall Administrative Offices Renovation

The Chapin Town Council unanimously approved the second reading of an ordinance updating the Utility Department's 2021 schedule of rates and fees, increasing water rates to keep pace with the City of Columbia's 5.02% rate hike. The change affects all water customers and takes effect August 1. No public comments were made during the hearing. The council also discussed a proposed $150,000-$200,000 renovation of Town Hall administrative offices, with a formal funding request expected at the next meeting.

• Approved 2nd reading of ordinance updating Utility Department 2021 water rates (5-0)
• Removed 'for the average residential user' language from rate ordinance
• Discussed Town Hall administrative offices renovation, estimated $150,000-$200,000

Architectural Review Board

The Chapin Architectural Review Board will review two architectural applications: a proposed 480 sq ft steel storage shed for Aquarius Spa & Salon at 113 Virginia St., which may not comply with Town Center overlay material requirements, and a Prisma Health project. The board will also discuss its own policies and procedures. The agenda includes standard items like minutes approval and public comments.

• Aquarius Spa & Salon: 20' x 24' steel storage shed at 113 Virginia St., possible non-compliance with overlay district material rules
• Prisma Health architectural review
• ARB board policies and procedures discussion
• Approval of June 3, 2021 meeting minutes

The Chapin Architectural Review Board approved an application by Joe and Marie Keeton to add a 20x24 accessory storage building behind Aquarius Spa, with the condition that the visible sides be finished with hardy board siding painted to match the principal building. The board also discussed a potential temporary structure for Prisma Health, advising that a site plan must be submitted for approval, and reviewed draft policies and procedures for the board. No other formal decisions were made.

• Approved the June 8, 2021 meeting minutes as presented.
• Approved the Aquarius Spa accessory building application, conditioned on hardy board siding painted to match the principal building.
• Advised Prisma Health and JHS Architecture that a site plan for the temporary and permanent buildings must be submitted for ARB approval.
• Tabled the adoption of ARB policies and procedures until the next meeting for further review.

Town Council

The Chapin Town Council is holding its regular July 6, 2021 meeting with a full agenda: hearing the 2020 audit report, considering approval of the Water and Sewer Master Plan, and taking first readings on utility rate updates and a zoning ordinance amendment. Public comments are also scheduled.

• 2020 Audit Report presentation by Grant Davis of Mauldin & Jenkins, LLC
• Request for Action: Approve Water and Sewer Master Plan as guidance document
• 1st reading: Ordinance to update Utility Department 2021 Schedule of Rates and Fees
• 1st reading: Ordinance amending Zoning Ordinance Article 10, sections 1008.2(K) and 1009.2(12(d))
• Review and acceptance of June 1 and June 17, 2021 meeting minutes

The Chapin Town Council unanimously approved the water and sewer master plan as a guidance document for the utility department, despite public comments urging a postponement. The council also approved the first reading of an ordinance to update the 2021 utility rates and fees, including a water rate increase due to the City of Columbia's 5.02% hike. Additionally, the council approved the first reading of a zoning ordinance amendment regarding architectural review standards for paint colors.

• Approved the water and sewer master plan as a guidance document for the utility department.
• Approved the first reading of an ordinance updating the 2021 Schedule of Rates and Fees, including a water rate increase.
• Approved the first reading of an ordinance amending Article 10, sections 1008.2(K) and 1009.2(12(d)) of the Zoning Ordinances regarding paint color standards.
• Accepted the minutes from the June 1 and June 17, 2021 meetings as presented.

Board of Zoning Appeals

The Chapin Board of Zoning Appeals will hold a public hearing and regular meeting to consider a variance request from the Good Samaritan Clinic at 1808 Chapin Road. The clinic seeks an exception to the multi-tenant sign ordinance to install a second ground-mounted sign for its individual tenant. The board will also approve minutes from a previous meeting and address any old or new business.

• Variance request from Good Samaritan Clinic, 1808 Chapin Rd, TMS #0700-11-048, to allow a single tenant ground mounted sign under Ordinance 903.4
• Public comments and board discussion on the variance request
• Approval of minutes from September 14, 2020 meeting

The Chapin Board of Zoning Appeals approved a variance (VA-05032021) allowing the Good Samaritan Clinic at 1808 Chapin Road to use individual tenant signs, despite the multi-tenant sign restrictions in Section 903.4 of the Chapin Zoning Ordinance. The board found that the property's unique conditions—two separate buildings offering distinct services on one parcel—created an unnecessary hardship under strict application of the ordinance. The motion carried unanimously with all five members voting yes.

• Approved variance VA-05032021 for property at 1808 Chapin Road, allowing individual tenant signs under Section 903.4.
• Unanimously approved the September 14, 2020 meeting minutes as submitted.
• No old business was discussed.
• No public comments were received.
• Staff noted ongoing work on board procedures and consolidating term dates for board members.

Planning Commission

The Chapin Planning Commission will consider recommending two zoning ordinance amendments to Town Council: one clarifying buffer requirements in Article 7 and another establishing an approved paint color palette for exterior building colors. They will also review the Boykin Hills preliminary plat conditional approval, including a tree survey. The meeting includes public comments and approval of prior minutes.

• Recommendation to Council: Amending Article 7, section 703.8 of the Zoning Ordinance
• Recommendation to Council: Amending Article 10, sections 1008.2(k) and 1009.2(12(d)) of the Zoning Ordinance
• Boykin Hills Review: Tree Survey - Preliminary Plat Conditional Approval
• Approval of May 25, 2021 Meeting Minutes and Work Session Minutes

The Chapin Planning Commission tabled a proposed amendment to Article 7, section 703.8 of the Zoning Ordinance regarding buffer yard requirements, citing the need for more discussion. The Commission approved changes to Article 10, sections 1008.2 (k) and 1009.2 (12(d)) to adopt a referenced color palette, with an added amendment requiring the Architectural Review Board to approve accent colors separately. It also conditionally approved the revised preliminary plat for the Boykin Hills subdivision, with the exception that the tree species list be updated and reviewed by staff.

• Approved the May 25, 2021 meeting minutes as presented.
• Tabled the recommendation to amend Article 7, section 703.8 of the Zoning Ordinance to the next meeting.
• Approved changes to Article 10, sections 1008.2 (k) and 1009.2 (12(d)) with an amendment for ARB approval of accent colors.
• Authorized the Zoning Administrator to add 'and patterns' to line-item C in section 12 if no restrictions on patterns are found in town ordinances.
• Approved the revised preliminary plat for Boykin Hills with conditional approval, except the tree species list must be updated and reviewed by staff.

Town Council

The Chapin Town Council is holding a special called meeting with a single substantive item: an executive session to discuss negotiations and legal advice related to the Columbia Avenue Sidewalk Expansion. No action is listed on the agenda, but the council may take action on matters discussed in the session upon returning to open session. The rest of the agenda is procedural.

• Executive session for Columbia Avenue Sidewalk Expansion negotiations and legal advice
• Possible action on sidewalk expansion after executive session

The Chapin Town Council met in a special called session on June 17, 2021, and voted to enter executive session to discuss the Columbia Avenue Sidewalk Expansion, citing negotiations and legal advice. After the closed session, the council reconvened and adjourned without taking any action on the matter discussed.

• Approved motion to enter executive session for Columbia Avenue Sidewalk Expansion discussion
• Approved motion to return to regular session
• Adjourned the special called meeting without taking action

Architectural Review Board

The Architectural Review Board will review a resubmitted application for Lowe's Food signage and a new application for the Laura Huggins Law Office expansion at 219 Columbia Avenue. The board will also introduce a new Zoning Administrator and discuss paint colors. The agenda includes standard procedural items such as approving minutes and public comments.

• Architectural Review Application resubmittal for Lowe’s Food
• Architectural Review Application for Laura Huggins Law Office at 219 Columbia Avenue
• Introduction of new Zoning Administrator
• Discussion regarding paint colors

The Architectural Review Board voted to require Lowe's Foods to resubmit plans retaining original architectural elements, denying the revised cost-saving design. The board also approved the parking lot concept and signage for Lowe's Foods, and approved the Law Offices of Laura Huggins with a condition for a parking plan. No other substantive decisions were made.

• Denied Lowe's Foods revised plans; required resubmission with original design elements (4-0)
• Approved Lowe's Foods parking lot concept and associated signage (4-0)
• Approved Law Offices of Laura Huggins with condition to submit parking plan (4-0)
• Approved April 8, 2021 meeting minutes (4-0)

Town Council

The Chapin Town Council will hold its regular meeting with routine items like minutes approval and reports. Key actions include second readings of ordinances on a lease amendment for 103 Columbia Avenue and environmentally stressed communities, plus a resolution authorizing sewer extension agreements for Indian Cove residents.

• Ordinance 2nd reading: lease amendment for building and grounds at 103 Columbia Avenue
• Ordinance 2nd reading: amending Article 18, Section 18.207 on environmentally stressed communities
• Resolution: authorizing Mayor to execute sewer extension agreements for Indian Cove Community
• Presentation: Girl Scouts Gold Award recognizing Anne Krompecher and Paige Maylath

The Chapin Town Council approved a second reading of an ordinance amending the town code to allow sewer extensions for environmentally stressed communities, specifically benefiting the Indian Cove community with failing septic tanks. Council also authorized the mayor to execute these sewer extensions. The meeting included reports on finances, utilities, and community events, but no other substantive decisions were made.

• Approved amendment to lease agreement for 103 Columbia Avenue (Sheriff's office) extending term to 2026 (5-0)
• Approved ordinance amending Article 18, section 18.207 for sewer extensions in environmentally stressed communities (5-0)
• Authorized mayor to execute sewer extensions for Indian Cove community (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hold a public hearing regarding a request for a variance from multi-tenant sign requirements. The request concerns property located at approximately 1808 Chapin Road.

• Public hearing for a variance from multi-tenant sign requirements in Section 903.4 of the Zoning Ordinance

Planning Commission

The Chapin Planning Commission will hold a regular meeting to consider old and new business. They will revisit the zoning ordinance's landscaping and buffer tree list, discuss a section of the zoning ordinance, and review the resubmitted Boykin Hills subdivision plan. Public comments will be taken on agenda items.

• Zoning Ordinance Article 7: Landscaping, Buffer, and Open Space - tree list approval
• Zoning Ordinance Article 7, section 703.8 discussion
• Subdivision Review: Boykin Hills Re-submittal review
• Approval of April 27, 2021 meeting minutes

The Chapin Planning Commission approved the Boykin Hills subdivision re-submittal with conditions, including review of the tree survey and buffer requirements for two sections. The commission also adopted the approved tree list for Zoning Ordinance Article 7 with an amendment based on conditional approval by the Architectural Review Board. A motion to table work on Zoning Ordinance section 703.8 was discussed but no formal action was taken.

• Approved Boykin Hills subdivision re-submittal with conditions (3-0, 1 abstention)
• Adopted tree list for Zoning Ordinance Article 7 with ARB conditional approval amendment (4-0)
• Approved April 27, 2021 meeting minutes with amendment (4-0)
• Discussed further work needed on Zoning Ordinance section 703.8 buffer table

Planning Commission

The Chapin Planning Commission is holding a work session to discuss several zoning ordinance topics, including landscaping and buffer requirements, overlay districts, paint colors, and residential parking. These are discussions only, with no formal decisions or votes scheduled. The agenda also includes public comments and old business items.

• Discussion of Zoning Ordinance Article 7: Landscaping, Buffer, and Open Space - tree list
• Discussion of Zoning Ordinance Article 7, section 703.8 (property buffers)
• Discussion of Overlay Districts
• Discussion of Paint Colors
• Discussion of Residential parking

The Chapin Planning Commission held a work session on May 25, 2021, discussing potential changes to the zoning ordinance, including tree lists, buffer tables, overlay districts, paint colors, and residential parking. No formal decisions were made; the commission directed staff to refine language and bring back proposals for future meetings.

• Discussed removing palmetto trees from approved tree list, with conditional approval by ARB suggested
• Directed staff to make buffer table consistent with zoning based on usage and list exceptions
• Agreed to consider changing residential parking to four spaces per dwelling unit
• Agreed parking lots should not be classified as open space
• No formal votes taken; all items remain under discussion

Town Council

The Chapin Town Council work session on May 19, 2021, will include a presentation on the Sewer Master Plan, a discussion of Boykin Hills zoning, and a discussion of a utility ordinance for sewer agreements for environmentally stressed communities. The agenda also includes items for discussion at the next council meeting and public comments. The meeting is a work session, so no formal votes are scheduled.

• Presentation: Sewer Master Plan
• Discussion: Boykin Hills zoning
• Discussion: Utility ordinance for sewer agreement for environmentally stressed communities
• Public comments (limited to 2 minutes per person)

The Chapin Town Council held a work session to discuss the Water and Sewer Master Plan, which projects significant growth and recommends phased infrastructure improvements. They also discussed the Boykin Hills subdivision zoning, with staff recommending RS-2 (medium density) despite the Planning Commission's RS-1 recommendation, and considered an ordinance amendment for sewer service to environmentally stressed communities like Indian Cove. No formal votes were taken; the meeting was for discussion only.

• Discussed Water and Sewer Master Plan, projecting 49,487 population by 2050 and recommending phased sewer improvements
• Discussed Boykin Hills zoning, with staff recommending RS-2 (medium density) over PC's RS-1 recommendation
• Discussed proposed amendment to Chapter 18 for sewer service to environmentally stressed communities, with first reading passed May 11
• Agreed to include 2nd reading of Chapter 18 amendment and introduction of new Zoning Administrator on June 1 agenda

Town Council

The Chapin Town Council is holding public hearings and a regular meeting to consider several ordinances, including adding amenities to subdivision regulations, an overlay map amendment, and amendments to the town code. They will also review reports and consider a loan application for the East Chapin Force Main.

• Public hearing on amendments adding amenities to Article 6 of Subdivision Regulations
• Public hearing on Overlay Map amendment for Article 10 of Zoning Ordinances
• 2nd reading of ordinance to add amenities to Article 6 of Subdivision Regulations
• 2nd reading of ordinance for Overlay Map amendment
• 1st reading of ordinance to amend lease agreement for 103 Columbia Avenue

The Chapin Town Council approved second readings of ordinances adding amenity requirements to subdivision regulations and amending the overlay district map. The overlay map amendment passed 4-1, with Mayor Knight voting no. The council also approved a resolution allowing the utility department to apply for an SRF loan for the East Chapin Force Main project.

• Approved 2nd reading of ordinance adding amenity requirements to subdivision regulations (5-0)
• Approved 2nd reading of overlay map amendment (4-1, Mayor Knight dissenting)
• Approved 2nd reading of ordinance amending public demonstration permit approval process (5-0)
• Approved 1st reading of ordinance extending sheriff's office lease at 103 Columbia Ave to 2026 (5-0)
• Approved 1st reading of ordinance adding environmentally stressed communities sewer line extension category (5-0)
• Approved resolution to apply for SRF loan for East Chapin Force Main (5-0)
• Accepted April 6 regular meeting and April 22 work session minutes (5-0)

Town Council

The Chapin Town Council will hold public hearings and a regular meeting, with second readings of ordinances on subdivision amenities, a zoning overlay map, and public demonstration permits. New business includes a first reading on a lease amendment for 103 Columbia Avenue, a resolution on the Lexington County Moratorium, and a request to apply for an SRF loan for the East Chapin Force Main.

• 2nd reading: Ordinance adding amenities to Article 6 of Subdivision Regulations
• 2nd reading: Overlay Map amendment for Article 10 of Zoning Ordinances
• 2nd reading: Ordinance on public demonstration permit application approvals
• 1st reading: Lease amendment for building and grounds at 103 Columbia Avenue
• Request: Utility Department to submit SRF loan applications for East Chapin Force Main

Planning Commission

The Planning Commission will review the Boykin Hills Preliminary Plan and discuss zoning ordinance updates. The meeting also includes discussions regarding the Lexington County moratorium and overlay districts.

• Subdivision Review: Boykin Hills Preliminary Plan
• Zoning ordinance Article 7: Landscaping, Buffer, and Open Space - Tree list approval
• Discussion: Zoning Ordinance Article 7, section 703.8
• Discussion: Lexington County Moratorium
• Discussion: Overlay Districts

The Chapin Planning Commission denied the Boykin Hills preliminary subdivision plan as submitted, following staff's recommendation, because the plans did not meet zoning and subdivision standards, including road widths, buffers, and other requirements. The commission also tabled the tree list discussion for a future work session and discussed the Lexington County moratorium and overlay district enforcement.

• Denied Boykin Hills preliminary plan as submitted (5-0)
• Moved tree list discussion to a work session (5-0)
• Approved March 23, 2020 meeting minutes (5-0)
• Adjourned meeting at 5:15 p.m. (5-0)

Town Council

The Chapin Town Council is holding a work session to discuss several items, including a proposed dog park, a utility ordinance for sewer agreements with environmentally stressed communities, and the Town's Emergency Radio Center. They will also receive updates on the American Rescue Fund Act funds, the Comprehensive Plan, and boards and commissions. No formal votes are scheduled; this is a discussion-only meeting.

• Discussion: Proposed dog park for the Town of Chapin
• Discussion: Utility ordinance for sewer agreement for environmentally stressed communities
• Discussion: Town of Chapin Emergency Radio Center
• Discussion: Lexington County Moratorium
• Update on American Rescue Fund Act funds

This was a work session with no formal votes. Council discussed a proposed dog park, a new sewer agreement option for environmentally stressed communities, funding for the town's emergency radio center, and support for Lexington County's development moratorium. No decisions were made, but items were identified for the next regular meeting.

• Discussed proposed dog park on Town Hall property; no action taken
• Discussed adding sixth option to sewer ordinance for environmentally stressed communities; no action taken
• Discussed funding for emergency radio center; no action taken
• Discussed supporting Lexington County moratorium via resolution; no action taken

Architectural Review Board

The Chapin Architectural Review Board will review the architectural application for Chapin Commons plans, phase 2, including building #4 and related site changes. The meeting also includes approval of the March 4, 2021 minutes and public comments.

• Architectural Review Application for Chapin Commons Plans, phase 2
• Review of building #4 plans, including a drive-thru and removal of landscaping
• Approval of March 4, 2021 regular meeting minutes

The Architectural Review Board approved the Chapin Commons Phase 2 building and landscaping plans, with conditions. The landscaping plan must be resubmitted with a variety of vegetation (crepe myrtle, holly, juniper) and approved by staff and Vice Chairman Meetze. The building plan was approved contingent on photometrics, rooftop equipment screening/painting, and matching brick color. The board also authorized Chairman Reed to sign the Certificate of Appropriateness once conditions are met.

• Approved landscaping plan resubmission with mixed vegetation (5-0)
• Approved building plans contingent on photometrics, rooftop equipment screening, and brick color (5-0)
• Authorized Chairman Reed to sign Certificate of Appropriateness upon completion (5-0)
• Approved March 4, 2021 meeting minutes (5-0)

Town Council

The Chapin Town Council will hold a public hearing and regular meeting to consider several ordinances, including a zoning amendment to add NAICS codes for permitted uses, an overlay map amendment, and changes to public demonstration permit rules. The council will also review reports and approve minutes from previous meetings.

• Public hearing on amending Article 5, Section 518(d) of Zoning Ordinances to include NAICS code for permitted uses
• 2nd reading of ordinance to adopt the zoning amendment
• 1st reading of ordinance to add amenities to Article 6 of Subdivision Regulations
• 1st reading of ordinance to approve Overlay Map Amendment from Planning Commission
• 1st reading of ordinance amending Chapter 14, Article X regarding public demonstration permit application approvals

The Chapin Town Council approved a zoning ordinance amendment to include NAICS code 453998, allowing pool supply stores in General Commercial (GC) districts. The council also approved first readings for subdivision amenity requirements and an overlay map amendment, and passed an ordinance standardizing public demonstration permits with a 14-day submission requirement. No public comments were made during the public hearing on the zoning change.

• Approved zoning amendment adding NAICS code 453998 for pool supply stores in GC districts (5-0)
• Approved minutes from March 2, 2021, and March 24, 2021, as corrected (5-0)
• Approved first reading of ordinance adding amenity requirements to Article 6 of Subdivision Regulations (5-0)
• Approved first reading of overlay map amendment changing district boundary lines to parcel lines (5-0)
• Approved first reading of ordinance amending Chapter 14, Article X to standardize public demonstration permits with 14-day submission (5-0)
• Denied motion to change submittal time from 10 to 7 days (1-4)
• Approved public demonstration permits for Reverend Tim Hanley on April 7, 14, 21, and 24 (5-0)

Town Council

The Chapin Town Council held a work session with no formal votes. They heard a request from amateur radio operators for about $500/year in Town funding for an emergency radio center, a water master plan presentation recommending continued water purchases from Columbia, and updates on proposed subdivision amenity requirements, an overlay map amendment, and a change to public demonstration permit rules. All items were listed for discussion at the April 6, 2021 Council meeting.

• Moved agenda item 3(b) (Radio Center discussion) to the start of the meeting; motion carried.
• Heard request for ~$500/year Town budget for radio center maintenance, with possible rollover.
• Heard water master plan presentation; sewer portion deferred to a later date.
• Heard recommendation to approve overlay map amendment (parcel-line based districts).
• Heard proposed amendments to Chapter 14, Article X (public demonstration permits).
• Heard proposed amendments to Article 6 of Subdivision Regulations (amenity requirements).
• Listed all items for discussion at the April 6, 2021 Council meeting.
• Adjourned the work session at 3:58 p.m.

Planning Commission

The Chapin Planning Commission will hold a regular meeting to discuss and potentially approve a tree list for Article 7 of the zoning ordinance, which covers landscaping, buffers, and open space. The meeting includes public comments, approval of minutes, and old business items. The tree list is the main substantive item on the agenda.

• Discussion and approval of tree list for Zoning Ordinance Article 7 (Landscaping, Buffer, and Open Space)
• Approval of February 23, 2021 meeting minutes
• Public comments related to agenda items

The Chapin Planning Commission denied a proposed approved species list for landscaping, buffers, and open space under Zoning Ordinance Article 7, after member Jeff Grover requested more time to refine it. The commission voted unanimously to revisit the tree list at a future meeting. No other substantive decisions were made; the meeting also included approval of prior minutes and staff updates.

• Approved February 23, 2020 meeting minutes (unanimous)
• Denied approved tree list for Zoning Ordinance Article 7 (4-0)
• Voted to revisit tree list at next meeting (unanimous)

Town Council

The Chapin Town Council is holding a work session to discuss several items, including a Water and Sewer Master Plan presentation, the Town of Chapin Radio Center, and amendments to Article 6 of the Subdivision Regulations and Chapter 14, Article X of the Town Code. These are discussions only, with no formal votes scheduled. Public comments are limited to two minutes per person.

• Discussion of Water and Sewer Master Plan
• Discussion of Town of Chapin Radio Center
• Amendments to Article 6 of Subdivision Regulations (required improvements, amenities, traffic impact studies)
• Amendments to Chapter 14, Article X of Town Code

Architectural Review Board

The Chapin Architectural Review Board will hold a regular electronic meeting to vote on new leadership, consider a landscape amendment for the Chapin Commons development, and discuss architectural standards. The board will also approve minutes from the December 3, 2020 meeting and hear public comments.

• Nominations and vote for Chairman and Vice Chairman
• Landscape amendment request for Chapin Commons Plans
• Discussion for Architectural Standards
• Approval of December 3, 2020 Regular Meeting Minutes

The Chapin Architectural Review Board approved a request to allow landscaping at the Chapin Commons shopping center to be completed in phases, reversing an initial motion to deny. The board denied a separate request to change the frontage trees from Willow Oaks to Sabal Palmetto trees, rejecting the staff recommendation. The board also elected Harmon Reed as Chairman and Gerald Meetze as Vice Chairman for one-year terms.

• Approved the December 3, 2020 meeting minutes as presented.
• Elected Harmon Reed as Chairman of the Architectural Review Board.
• Elected Gerald Meetze as Vice Chairman of the Architectural Review Board.
• Approved the request to allow landscaping for Chapin Commons to be done in phases.
• Denied the request to change frontage trees from Willow Oaks to Sabal Palmetto trees at Chapin Commons.
• Agreed to nominate two members to attend a 2x2x2 meeting with staff and Planning Commission to discuss overlay district changes.

Town Council

The Chapin Town Council will review reports from police, utility, and financial departments. The council is also scheduled to consider an ordinance amendment regarding NAICS codes in the zoning ordinances.

• Ordinance to amend Article 5, section 518, subsection D of the Zoning Ordinances to include NAICS code for permitted uses
• Approval of Public Demonstration Permit Applications
• Review and acceptance of February 2, 2021 Regular Meeting Minutes

The Chapin Town Council unanimously approved amending the Zoning Ordinances to add NAICS code 453998, which permits swimming pool supply stores in General Commercial districts. The council also approved several public demonstration permit applications submitted by Rev. Tim Hanley for various dates and locations. No other substantive decisions were made; the meeting included routine approval of minutes and reports.

• Approved amendment to Zoning Ordinance Article 5, Section 518(D) to include NAICS code 453998 for swimming pool supply stores in General Commercial (unanimous)
• Approved public demonstration permits for Rev. Tim Hanley on March 3, 4, 11, 18, 25, and 31 at specified locations (unanimous)
• Approved February 2, 2021 meeting minutes as presented (unanimous)

Planning Commission

The Chapin Planning Commission will consider recommending several amendments to the town's zoning and subdivision regulations to Town Council. These include adding an amenities requirement to subdivision rules, adding a NAICS code for permitted uses, and updating overlay district standards. The commission will also discuss a draft tree list for landscaping and buffer requirements. The meeting is being held electronically due to the COVID-19 state of emergency.

• Amend Article 6 of Subdivision Regulations to include amenities
• Amend Article 5, Section 518, Subsection D of Zoning Ordinances to include NAICS code for permitted uses
• Amend Article 10: Overlay District Regulations (architectural district standards and map)
• Discuss Article 7 Landscaping, Buffer, and Open Space tree list (draft and tree list spreadsheet)

The Chapin Planning Commission approved recommendations to amend the Subdivision Regulations to include amenities, adding ponds to the list, and to add NAICS code 453998 for pool supply stores to the Zoning Ordinance's permitted uses in General Commercial. The commission denied changes to the Overlay District Regulations due to lack of review time. A discussion on the tree list for Article 7 was held with no decision.

• Approved recommendation to Council to amend Article 6 of Subdivision Regulations to include amenities, with ponds added (5-0)
• Approved recommendation to Council to add NAICS code 453998 for swimming pool supply stores to Article 5, Section 518(d) under General Commercial permitted uses (5-0)
• Denied changes to Article 10: Overlay District Regulations amendments due to lack of adequate review time (4-0, one no vote recorded due to audio issues)

Town Council

The Chapin Town Council is holding its regular electronic meeting on February 2, 2021. The main items of new business are a resolution to commit the town to providing a local match for a rural infrastructure authority grant and the first reading of an ordinance to approve an overlay map amendment recommended by the Planning Commission. The agenda also includes routine reports from town staff and departments, and public comments are limited to two minutes per person.

• Resolution committing the Town of Chapin to a local match for a rural infrastructure authority grant
• Ordinance: Overlay Map Amendment – 1st reading (Planning Commission recommendation)
• Review of January 12, 2021 meeting minutes
• Reports: Communications/Events, Financial, Police, Utility, Zoning

The council voted unanimously to allow the utility department to pursue Rural Infrastructure Authority grant funding for closing out the old wastewater treatment lagoon, which will be converted into a surge control basin. The grant requires a 25% local match of $125,000. The council also postponed discussion on an overlay map amendment until a work session, and accepted the January 12, 2021 minutes.

• Approved pursuing Rural Infrastructure Authority grant for lagoon closeout (4-0)
• Postponed overlay map amendment discussion to a work session (4-0)
• Accepted January 12, 2021 meeting minutes (4-0)

Planning Commission

The Chapin Planning Commission is holding a regular electronic meeting. They will discuss amenities, an overlay district map, and elect a new chairman and vice chairman. The meeting is procedural and includes approval of prior minutes and discussion of term expirations.

• Discussion of amenities (old business)
• Overlay District Map discussion (new business)
• Election of Chairman and Vice Chairman of the Planning Commission
• Term date expirations discussion
• Approval of December 15, 2020 meeting minutes

The Chapin Planning Commission approved changing the overlay district map to use parcel/property lines instead of a 100-foot distance from road centerlines, clarifying which properties fall within overlay districts. They also approved the December 15, 2020 minutes with an amendment, re-elected Zack Haney as Chairman and Rae Davis as Vice Chairman, and approved new term dates. The commission discussed amenities standards, subdivision parking, landscaping, and signage, but took no final action on those items.

• Approved overlay district map by parcel (4-0)
• Approved December 15, 2020 minutes with amendment removing 'boat storage' reference (4-0)
• Re-elected Zack Haney as Chairman (3-0)
• Re-elected Rae Davis as Vice Chairman (3-0)
• Approved new term dates for board members (4-0)

Town Council

The Chapin Town Council will hold public hearings and a regular meeting, with key items including a proposed annexation and zoning of 64.42 acres near Firebridge subdivision and a lease extension for 102 Lexington Ave. The council will also consider appointments and a contract for a comprehensive plan update. The meeting is conducted electronically due to COVID-19.

• Public hearing and 1st reading of ordinance to annex and zone 64.42 acres near Firebridge subdivision (Old Lexington Highway and Murray Lindler Rd)
• Public hearing and 2nd reading of ordinance to extend lease of 102 Lexington Ave for American Legion
• Appointments to Architectural Review Board, Planning Commission, and Annual Auditor
• Authorize Mayor to sign contract for Comprehensive Plan update
• Proclamations for School Choice Week and Lexington Medical Center 50th Anniversary

The Chapin Town Council approved the first reading of an ordinance to annex and zone 64.42 acres near Firebridge subdivision, located near Old Lexington Highway and Murray Lindler Road, as RS-2/Medium density residential. The council also approved the second reading of a lease extension for the American Legion at 102 Lexington Ave. Appointments were made to the Architectural Review Board and Planning Commission, and Mauldin and Jenkins, LLC was approved for audit services.

• Approved 1st reading of annexation and zoning of 64.42 acres near Firebridge subdivision (unanimous)
• Approved 2nd reading of lease extension for 102 Lexington Ave for American Legion (unanimous)
• Approved Alison Allen and Gerald Meetze to Architectural Review Board (unanimous)
• Re-appointed Jeff Grover to Planning Commission (unanimous)
• Approved Mauldin and Jenkins, LLC for audit services for period ending Dec 31, 2020 (unanimous)
• Authorized Mayor to sign contract with Benchmark, LLC for comprehensive plan update (unanimous)
• Accepted December 1, 2020 regular meeting minutes (unanimous)
• Accepted staff reports as submitted (unanimous)