Chapin public meetings in 2023

Town Council

The Chapin Town Council will hold the second reading of ordinances adopting the 2024 municipal budget and establishing a temporary zoning and development moratorium. The council will also consider appointments to town planning boards, a police policy update, and participation in SCMIT and SCMIRF. A resolution for American Rescue Plan fund expenditures is also on the agenda.

• 2nd reading: Ordinance adopting the 2024 Municipal Budget
• 2nd reading: Ordinance adopting a zoning and development moratorium
• Appointments to Town Planning Boards (including executive session)
• Police Departmental Policy Update
• Resolution for ARP fund expenditures

Town Council

The Chapin Town Council is holding public hearings on two ordinances: adopting the 2024 municipal budget and establishing a temporary moratorium on applications and administrative processing for permitting, development, and subdivisions. Public comments will be accepted, and the council will discuss the items. The regular council meeting follows at 6:00 p.m. or after the hearings, which are limited to one hour.

• Ordinance adopting the 2024 Municipal Budget
• Ordinance establishing a temporary moratorium on applications and administrative processing for permitting, development, and subdivisions
• Public comments limited to 3 minutes per person; sign-in required before meeting

Unified Development Ordinance Committee Meeting

The Unified Development Ordinance Committee is reviewing the Article 6 draft regarding Overlay District Design Standards. The body is considering recommendations to the Planning Commission concerning architectural and aesthetic requirements for new construction and redevelopment.

• Review of Article 6 draft for Overlay District Design Standards
• Proposed design overlays: Residential, Downtown, Corridor, Interstate, and Craftsman
• Proposed requirements for residential façade details, such as decorative porches and bay windows
• Proposed restrictions on roofing materials, prohibiting R-Panel and AG-Panel metal except in RR and RA districts
• Proposed entrance type standards including porches, stoops, and forecourts

Architectural Review Board

The Chapin Architectural Review Board will hold a regular meeting to review and discuss the draft Article 6 of the Unified Zoning and Development Ordinance, which sets design standards for overlay districts. The board will also consider minutes from the November 1, 2023 meeting and take public comments. The discussion continues prior work on the overlay district audit and design standards.

• Discussion of Unified Zoning and Development Ordinance Article 6 (overlay district design standards)
• Review of November 1, 2023 meeting minutes
• Public comments on agenda items (limited to 3 minutes per person)

Unified Development Ordinance Committee Meeting

The Unified Development Ordinance Committee will meet to review a draft of the Unified Zoning and Development Ordinance. This follows previous discussions regarding rural lot sizes, open space requirements, and the draft zoning map.

• Review of the Unified Zoning and Development Ordinance draft

Town Council

The Chapin Town Council will hold first readings on the 2024 municipal budget and a temporary moratorium on development applications, and will consider a budget amendment for the WWTP lagoon abandonment/EQ basin construction. The council will also appoint a member to the Planning Commission, with a possible executive session on that appointment. Public comments are limited to three minutes per person.

• 1st reading: Ordinance adopting the 2024 Municipal Budget
• 1st reading: Ordinance establishing a temporary moratorium on permitting, development, and subdivisions
• Request for Action: WWTP Lagoon Abandonment/EQ Basin Construction Budget Amendment
• Request for Action: Appointment to Planning Commission
• Executive session on Planning Commission appointment (SC Code 30-4-70(a)(1))

Planning Commission

This is a state-mandated continuing education work session for members of Chapin's Architectural Review Board, Planning Commission, and Board of Zoning Appeals. The agenda includes a hosted lunch, an introduction by Town Administrator Nicholle Burroughs, and a training session led by Naomi Reed of the Municipal Association of SC. No actionable matters under these boards' jurisdiction will be discussed or acted upon.

• State-mandated continuing education for planning/zoning officials
• Training session led by Naomi Reed, Municipal Association of SC
• Hosted lunch for Planning/Zoning Officials
• Introduction by Town Administrator Nicholle Burroughs

Architectural Review Board

This is a state-mandated continuing education work session for members of the Town of Chapin's Architectural Review Board, Planning Commission, and Board of Zoning Appeals. The agenda includes a hosted lunch, an introduction by Town Administrator Nicholle Burroughs, and a training session led by Naomi Reed of the Municipal Association of SC. No actionable matters under the jurisdiction of these boards will be discussed or acted upon.

• State-mandated continuing education for planning/zoning officials
• Training session led by Naomi Reed, Municipal Association of SC
• Hosted lunch for Planning/Zoning Officials

Board of Zoning Appeals

This is a continuing education work session for Chapin's Architectural Review Board, Planning Commission, and Board of Zoning Appeals. The agenda includes a hosted lunch, an introduction by the Town Administrator, and a training session led by a Municipal Association of SC representative. No actionable matters will be discussed or acted upon.

• State-mandated continuing education for planning/zoning officials
• Training session by Naomi Reed, Municipal Association of SC
• Hosted lunch for Planning/Zoning Officials
• Introduction by Nicholle Burroughs, Town Administrator

Unified Development Ordinance Committee Meeting

The Unified Development Ordinance (UDO) Committee is meeting to discuss a draft report and review the draft ordinance. The session will specifically include a review of the zoning map.

• Review of UDO Draft Report
• Review of Unified Zoning and Development Ordinance draft
• Discussion of Zoning Map

Architectural Review Board

The Chapin Architectural Review Board will discuss the Unified Zoning and Development Ordinance (UDO) Article 6, including an overlay district audit, review of general standards and downtown guidelines, and visioning for the Gateway (Corridor) Overlay District. The board will also consider district naming and mapping. This is a discussion item, not a final decision.

• Discussion of UDO Article 6: Overlay District Audit
• Review of General Standards and Downtown Guidelines
• Gateway (Corridor) Overlay District Visioning (naming and mapping)
• Approval of October 4, 2023 meeting minutes

Unified Development Ordinance Committee Meeting

The Unified Development Ordinance Committee is reviewing a draft report and specific articles of the proposed zoning and development ordinance. Discussion includes development review procedures, nonconformities, and the town zoning map.

• Review of Article 10: Development Review Procedures
• Review of Article 11: Nonconformities
• Review of the proposed Zoning Map
• Discussion of UDO Draft Report updates

Town Council

The Chapin Town Council will hold a regular meeting with routine reports and an executive session on employment matters. The only action item is the first reading of an ordinance amending Chapter 2 and Chapter 13 of the Chapin Town Code. The agenda is otherwise procedural, including minutes approval and standard reports.

• First reading: Ordinance amending Chapter 2 and Chapter 13 of the Chapin Town Code
• Executive session to discuss employment of a person regulated by a public body
• Public comments limited to 3 minutes per person
• Reports from Town Administrator, Finance, Police, and Utilities

Architectural Review Board

The Chapin Architectural Review Board will hold a regular meeting to review and accept the September 13, 2023 minutes, hear public comments, and discuss two main items: a preliminary review of a Mavis Tire & Brakes proposal and a discussion of the 'Downtown' Overlay District as part of the Unified Zoning & Development Ordinance. The meeting is primarily for discussion and preliminary review, with no final decisions expected on these items.

• Preliminary review of Mavis Tire & Brakes proposal
• Discussion of 'Downtown' Overlay District under Unified Zoning & Development Ordinance
• Review and acceptance of September 13, 2023 meeting minutes
• Public comments related to agenda items

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance Committee is meeting to continue its review of the draft Unified Zoning and Development Ordinance. The committee will discuss outstanding items from the September 21 meeting and review Articles 8 through 12, covering parking and loading, signs, development review procedures, nonconformities, and violations and enforcement. This is a working session to refine the ordinance text.

• Review of Article 8: Parking and Loading
• Review of Article 9: Signs
• Review of Article 10: Development Review Procedures
• Review of Article 11: Nonconformities
• Review of Article 12: Violations and Enforcement

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee is meeting to review draft articles of the new Unified Development Ordinance, specifically Article 5 (Land Development Standards), Article 7 (Landscaping, Buffers, and Tree Preservation), and Article 8 (Parking and Loading). The committee will discuss and note major issues in the draft, building on prior discussions from the August 24 meeting. This is a working session to refine the ordinance before it is finalized.

• Review of Article 5: Land Development Standards, including street layout, block sizes, and improvement guarantees (e.g., performance bonds at 125% of improvement costs)
• Review of Article 7: Landscaping, Buffers, and Tree Preservation
• Review of Article 8: Parking and Loading
• Discussion of defining 'Administrator' and clarifying applicant responsibilities for covenants/deeds/restrictions
• Discussion of open space requirements, conservation subdivisions, and permitted uses (e.g., garden centers, short-term rentals, tobacco stores)

Town Council

The Chapin Town Council will hold its regular meeting on September 19, 2023, with a second reading of an ordinance to update the business license class schedule as required by Act 176 of 2020, and a resolution to fund financial software under the American Rescue Plan Act. The agenda also includes routine items such as minutes approval, reports from the administrator, finance, police, and utilities, and a presentation of Labor Day Parade winners. Public comments are limited to three minutes per person.

• 2nd reading: Ordinance amending business license ordinance to update class schedule per Act 176 of 2020
• Resolution: Fund expenditure for financial software under American Rescue Plan Act Fund
• Presentation: Labor Day Parade Winners
• Reports: Town Administrator, Financial, Police, Utility
• Review and acceptance of August 21, 2023 minutes

Town Council

The Chapin Town Council is holding a special called meeting, with the main agenda items being an executive session to receive legal advice regarding a pending claim by M.B. Kahn Construction Co., Inc. against the town, and to discuss negotiations for a proposed contractual arrangement related to the Waste Water Lagoon Closeout. After the closed session, the council may take action on these matters.

• Executive session: legal advice on pending claim by M.B. Kahn Construction Co., Inc. vs. Town of Chapin
• Executive session: discussion of negotiations for Waste Water Lagoon Closeout contract

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee will meet to review the full draft of the Unified Development Ordinance (UDO). The agenda includes approval of minutes from previous meetings and a full draft review of the ordinance. This is the final committee meeting before the draft is sent to the Planning Commission for review.

• Full draft review of the Unified Zoning & Development Ordinance
• Approval of minutes from August 1 and August 16, 2023 meetings
• Discussion of land development standards, including open space requirements and street design
• Proposed changes to zoning districts and permitted uses
• Final committee meeting before Planning Commission review

The committee discussed a full draft of the Unified Zoning and Development Ordinance. Members reviewed specific language regarding administrator definitions, zoning maps, and density requirements. No final votes on ordinance changes were recorded during this session.

• Approved August 1, 2023 and August 16, 2023 meeting minutes (unanimous)

Architectural Review Board

The Chapin Architectural Review Board will review draft design standards for the Town's overlay districts, including the Town Center, Boulevard, and Gateway districts, as part of the Unified Zoning & Development Ordinance update. The board will also consider the overlay district map and approve the minutes from the July 12 meeting. Public comments are limited to two minutes per person.

• Draft review of Article 6: Overlay District Design Standards
• Overlay District Map review
• Approval of July 12, 2023 meeting minutes
• Public comments on agenda items

The board did not have a quorum present, so no official actions were taken and the approval of previous minutes was deferred. Members discussed design elements for a proposed "main street" architectural overlay district, including materials and building heights.

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee is holding a special called meeting to review draft Article 5 (Land Development Standards) and Article 3 (Zoning Districts and Draft Zoning Map). The agenda includes discussion of these draft sections, which cover street design, improvement guarantees, and subdivision requirements. No final decisions are scheduled; this is a draft review session.

• Review of Article 5: Land Development Standards, including street layout and design standards
• Review of Article 3: Zoning Districts and Draft Zoning Map
• Discussion of improvement guarantees (performance bonds, cash deposits) at 125% of improvement costs
• Proposed street stub requirements for connectivity between adjacent properties
• Dead-end streets limited to 500 feet; cul-de-sacs discouraged

The committee discussed draft edits to Article 5 regarding land development standards, including open space requirements, conservation subdivisions, and manufactured home parks. No formal votes were taken on the draft language. Discussion on Article 3 was tabled until August 24.

• Tabled discussion on Article 3 until August 24

Town Council

The Chapin Town Council is holding a public hearing to consider an ordinance adjusting the general property tax millage rate for tax year 2023. The hearing includes time for public comments and comments by council members before the regular meeting begins.

• Public hearing on ordinance for general property tax millage rate adjustment for tax year 2023

The Council held a public hearing regarding a property tax millage rate adjustment of 16.69 mils for the 2023 tax year. This adjustment is intended for incorporation into the 2024 budget. No votes were recorded in the minutes.

Town Council

The Chapin Town Council will hold its regular meeting on August 15, 2023, with key items including a second reading of a property tax millage rate adjustment for tax year 2023 and a first reading of an ordinance to update the business license class schedule. The council will also consider a resolution for Community Development Block Grant participation through Lexington County and appoint a member to the Planning Commission. Presentations include the 2023 Municipal Association of SC Achievement Award, a police department update, and a Keep the Midlands Beautiful presentation.

• 2nd reading: Ordinance providing a general property tax millage rate adjustment for tax year 2023
• 1st reading: Ordinance amending the business license ordinance to update class schedule per Act 176 of 2020
• Resolution: Community Development Block Grant participation through Lexington County
• Action: Appoint to Planning Commission (with executive session)
• Presentation: 2023 Municipal Association of SC Achievement Award

Council approved a property tax millage rate adjustment and a resolution to participate in the Community Development Block Grant Program. The council also updated the business license ordinance class schedule and appointed a new member to the Planning Commission.

• Approved 2nd reading of 2023 general property tax millage rate adjustment (2-1)
• Approved 1st reading of business license ordinance update per Act 176 of 2020 (3-0)
• Approved Resolution 008-08-2023 to participate in Community Development Block Grant Program (3-0)
• Appointed Josh Edwards to the Planning Commission (3-0)
• Accepted July 18 Public Hearing minutes (3-0)
• Accepted July 18 regular meeting minutes (3-0)
• Accepted July 20 special called meeting minutes (3-0)

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance Committee is holding a special called meeting to review a draft of Article 5: Land Development Standards. The agenda also includes approval of minutes from three prior meetings. The committee is in the process of drafting a new unified zoning and development ordinance for the town.

• Review of Article 5: Land Development Standards
• Approval of minutes from June 6, June 15, and July 11, 2023 meetings
• Discussion of required improvements by zoning district (e.g., water, sewer, streets, sidewalks)
• Proposed performance guarantee of 125% of improvement costs
• Maintenance guarantee minimum of $1,000 per building lot

The committee reviewed draft notes for Article 5: Land Development Standards, focusing on grammatical edits and infrastructure requirements. No final votes were taken on the draft standards; a follow-up meeting was scheduled for August 16 to finish the discussion.

• Approved June 6, 2023 meeting minutes (unanimous)
• Approved June 15, 2023 meeting minutes (unanimous)
• Approved July 11, 2023 meeting minutes (unanimous)

Town Council

The Chapin Town Council is holding a special called meeting to receive an update on strategic initiatives and to discuss the town administrator's contract and other employment matters in executive session. The council may take action on these matters after returning to open session.

• Update on Council Strategic Initiatives
• Executive session discussion of administrator contract negotiations
• Executive session discussion of employment matters

Town Council unanimously approved the administrator contract and authorized the Mayor to sign it. Administrator Burroughs provided updates on ten strategic initiatives, including police retention and software upgrades, and discussed the necessity of a millage rate increase for future operating costs.

• Approved administrator contract and authorized Mayor to sign (5-0)

Town Council

The Chapin Town Council will hold a regular meeting on July 18, 2023, with several second readings of ordinances, including a 6% water rate increase (1% above Columbia's increase), utility extension changes, and a budget amendment for the wastewater lagoon closeout. They will also hold a first reading on a property tax millage rate adjustment for 2023. The council will hear the 2022 audit report and consider resolutions and action items related to the wastewater lagoon abandonment project and a water agreement contract, with an executive session for negotiations.

• 2nd reading: Ordinance amending 2023 Schedule of Rates and Fees (water rate increase)
• 2nd reading: Ordinance amending utility extensions to areas not served (adds water tap credits)
• 2nd reading: Ordinance amending billings, water and sewer disconnects/reconnects (60-day past due rule)
• 2nd reading: Ordinance amending FY 2023 budget for wastewater lagoon closeout appropriation
• 1st reading: Ordinance providing general property tax millage rate adjustment for tax year 2023

Council approved a contract for the wastewater lagoon abandonment project and passed several utility-related code amendments. The council also approved the first reading of a property tax millage rate increase for tax year 2023.

• Approved $1,673,875 contract with Williams Infrastructure, LLC for wastewater lagoon abandonment (5-0)
• Approved 1st reading of property tax millage rate adjustment to 16.69 for tax year 2023 (3-2)
• Approved 2nd reading of 2023 Schedule of Rates and Fees (5-0)
• Approved 2nd reading of Utility Extensions to Areas Not Served amendment (5-0)
• Approved 2nd reading of Water and Sewer disconnects and reconnects amendment (5-0)
• Approved 2nd reading of FY 2023 budget appropriation for wastewater lagoon closeout (5-0)
• Approved resolution 006-07-2023 for wastewater lagoon abandonment expenditures (5-0)
• Approved resolution 007-07-2023 adopting administrative tablet use policy for elected officials (5-0)

Town Council

The Chapin Town Council is holding public hearings to consider amendments to the town code regarding the 2023 schedule of rates and fees, utility extensions to unserved areas, and water/sewer billing and disconnect procedures. They will also consider a budget amendment for the wastewater lagoon closeout. Public comments will be accepted before council discussion.

• Amendments to Chapter 18, Section 18.401: 2023 Schedule of Rates and Fees
• Amendments to Chapter 18, Section 18.207: Utility Extensions to Areas Not Served
• Amendments to Chapter 18, Section 18.402: Billings, Water and Sewer disconnects and reconnects
• Amendment to FY 2023 Operating and Utility Department Fund Budget for wastewater lagoon closeout

Council approved amendments to the Town Code regarding utility rates, tap credits, and delinquent account disconnection policies. The council also approved a budget amendment to fund the wastewater lagoon closeout project.

• Approved 6% increase to the 2023 Schedule of Rates and Fees
• Approved amendment to allow water tap credits for capital improvements
• Approved change to disconnect delinquent accounts based on 60 days past due regardless of amount
• Approved $1,841,263 for wastewater lagoon abandonment project ($1,341,263 from utility fund and $500,000 IRA grant)

Architectural Review Board

The Chapin Architectural Review Board will hold a regular meeting to review the minutes from June 7, 2023, and conduct a preliminary review of the Scooter's Coffee project at 104 Ellet Rd. The board will also take public comments on agenda items. The agenda is otherwise routine, with no other substantive items.

• Preliminary review of Scooter's Coffee at 104 Ellet Rd.
• Review and acceptance of June 7, 2023 meeting minutes
• Public comments on agenda items

The Architectural Review Board conducted a preliminary review for a Scooter’s Coffee location at Columbia Avenue and Woodthrush. The board expressed general favor toward the plans and instructed the applicant to include lighting, mechanical screening, and window requirements in the official application.

• Approved June 7, 2023 meeting minutes (3-0)

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee is holding a special called meeting to review the draft of Article 3, which establishes zoning districts and boundaries, and to discuss the committee's meeting schedule. The agenda includes a detailed draft of zoning district categories, development standards, and map interpretation rules. This is a working session to refine the draft before it goes to Town Council.

• Review of Article 3: Zoning Districts and Boundaries, including the official zoning map and district interpretations
• Proposed zoning districts include RA, RR, SR1-3, TR1-3, VC, TC, PI, CC, IC, OC, LI, PD, PO
• Development standards table with lot sizes, setbacks, and densities for each district
• Rules for interpreting district boundaries and handling lots divided by district lines
• Discussion of UDO committee meeting schedule

The committee discussed draft edits to Article 3 regarding zoning district development standards and the draft zoning map. No formal votes were taken on the proposed changes during this meeting.

• Discussed setback requirements and potential conflicts with SCDOT road widening projects
• Discussed building height requirements for various commercial and industrial districts
• Discussed the inclusion of flag pole requirements
• Reviewed draft zoning map transitions and compatibility with the comprehensive plan
• Tabled final minimum lot size and lot coverage specifics for further work by staff and MRB Group

Town Council

The Chapin Town Council is holding a special meeting to consider awarding a construction contract for the wastewater lagoon abandonment and equalization basin project. They will review bids, potentially enter contract negotiations with the lowest bidder, and hold a first reading of a budget ordinance to fund the project. The council may also discuss the administrator's contract in executive session.

• Selection of recommended bidder for wastewater lagoon abandonment project; lowest bid $1,673,875 from Williams Infrastructure, LLC
• First reading of ordinance amending FY 2023 budget to allocate $1,841,263 for lagoon closeout, including $500,000 RIA grant
• Executive session to discuss contract negotiations for the lagoon project and administrator contract

Council approved entering contract negotiations with Williams Infrastructure, LLC for the wastewater lagoon abandonment project. The council also passed the first reading of an ordinance to amend the FY 2023 Operating and Utility Department Fund Budget to provide funds for the closeout.

• Approved entering contract negotiations with Williams Infrastructure, LLC for wastewater abandonment project (4-0)
• Approved 1st reading of ordinance amending FY 2023 Operating and Utility Department Fund Budget for wastewater lagoon closeout (4-0)

Town Council

The Chapin Town Council is voting on the first reading of three ordinances regarding utility rates, extensions, and disconnections. The body will also approve a resolution to allocate American Rescue Plan Act funds for HVAC upgrades and consider appointments to volunteer boards. This follows a June 6 work session where the council agreed to a 1% rate increase on top of a 5% increase from the City of Columbia.

• First reading: Ordinance amending Chapter 18, Section 18.401 for the 2023 Schedule of Rates and Fees
• First reading: Ordinance amending Chapter 18, Section 18.207 for Utility Extensions to Areas Not Served
• First reading: Ordinance amending Chapter 18, Section 18.402 for Water and Sewer disconnects and reconnects
• Resolution to allocate $15,144.00 from ARPA funds for new HVAC equipment at 107 and 102 Lexington Avenue
• Request for Action: Authorization for the Mayor to sign a contract with Davis and Floyd for a master plan and feasibility study

Council approved first readings for three ordinances affecting water rates and utility extensions. They also authorized ARPA funding for zoning professional services and appointed a new member to the Architectural Review Board.

• Approved 1st reading to increase water rates by 6% (unanimous)
• Approved 1st reading to add water tap credits to utility extension ordinances (unanimous)
• Approved 1st reading to change utility disconnects to a 60-day past due balance (unanimous)
• Approved Resolution 005-06-2023 to spend $95,000 in ARPA funds for MRB Group zoning services (unanimous)
• Appointed Jason King to the Architectural Review Board (unanimous)
• Accepted May 16, June 6, and June 8 meeting minutes (unanimous)

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance Committee is meeting to review draft Article 9 on signs and Article 3 on zoning districts and the zoning map. The committee will discuss proposed regulations covering sign placement, illumination, and sizes, as well as zoning district boundaries. This is a working session to refine the draft ordinance before it advances.

• Draft Article 9: Signs includes rules on LED lighting, sign sizes, and proximity to residential areas
• Draft Article 3: Zoning Districts and Boundaries, Zoning Map review
• Approval of May 18, 2023 meeting minutes
• Previous discussion on tree preservation and mitigation fees in Article 7

The committee discussed draft revisions to Article 8: Parking & Loading, focusing on grammatical changes and specific parking requirements. No formal votes were taken on the draft language during this meeting.

• Discussed draft revisions to Article 8: Parking & Loading
• Requested research on international building code language for parking in areas that change uses
• Discussed adding a definition for asphalt
• Discussed parking requirements for residential structures and commercial/recreational vehicles in residential areas
• Discussed minimum off-street parking for single and multi-family dwellings
• Discussed off-site satellite parking and pedestrian access design standards

Town Council

The agenda is mostly procedural, with the main substantive item being an executive session to receive legal advice regarding a pending claim under SC Code Section 30-4-70. Council may take action on matters discussed in the executive session after it concludes.

• Executive session for legal advice on pending claim (SC Code Section 30-4-70 (a)(2))
• Possible action after executive session

The Town Council held a special called meeting that consisted primarily of an executive session. No substantive actions or decisions were recorded in open session.

• Entered executive session to discuss negotiations for a proposed contractual arrangement related to a pending claim (5-0)
• Returned to open session

Architectural Review Board

The Chapin Architectural Review Board is meeting to review and discuss the draft Unified Zoning & Development Ordinance (UDO), specifically the overlay districts map and Article 6, which sets design standards for the Town Center, Boulevard, and Gateway overlay districts. The board will provide comments and suggestions on the draft, which will later be recommended to the steering committee, planning commission, and town council. This is a working session to refine the standards before adoption.

• Review of draft Article 6: Overlay District Design Standards
• Discussion of overlay districts map
• Proposed design standards include building materials, colors, roof pitch, and drive-through requirements
• Possible consolidation of Gateway and Boulevard overlay districts
• Renaming of Town Center overlay district to avoid confusion with zoning district

The board approved the meeting minutes from April 19, 2023, and May 17, 2023. Members discussed a draft overlay district map and potential design standards for various districts, including avenue, main street, plaza, craftsman, and estate. No final decisions were made regarding the zoning ordinances or design standards.

• Approved April 19, 2023 meeting minutes (unanimous)
• Approved May 17, 2023 meeting minutes (unanimous)

Town Council

The Chapin Town Council is holding a work session to discuss the impact of the City of Columbia's proposed 5.0% water rate increase on Chapin utilities. The council will also consider a request to approve a 5.5% increase to Chapin's water rates, which includes an additional 0.5% to cover rising operational costs. If approved, the average residential customer would see a $2.20 per month increase.

• Discussion of City of Columbia water rate increase impact
• Proposed 5.5% increase to Chapin water rates
• Average residential increase of $2.20 per month
• New rates effective August 1, 2023
• Rate changes for various meter sizes listed

Council discussed a proposed 5% water rate increase from the City of Columbia and a potential additional town increase. Council expressed agreement to a total 6% increase, with a formal proposal to be presented at the June 20 meeting.

• Directed Utilities Director to present a 6% total water rate increase option at the next meeting

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee is holding a special called meeting to review draft Article 8 (Off-Street Parking Standards) and Article 9 (Signs). The parking draft includes detailed minimum parking space requirements for various uses, design standards, and provisions for bicycle parking and pervious surfaces. The committee is discussing specific items, such as whether to require additional parking when a building's use changes.

• Draft Article 8 sets minimum parking ratios for dozens of uses, e.g., 2 spaces per single-family dwelling, 1.5 per multi-family unit, 1 per 200 sq ft of general retail.
• No minimum off-street parking required within the Town Center district.
• Maximum parking limited to 125% of the minimum, unless otherwise stated.
• Bicycle parking required: 5 spaces for uses needing 25 spaces, plus 2 per additional 25 spaces.
• Draft Article 9 (Signs) is listed for review but no text is provided in the agenda.

The committee discussed draft revisions to Article 8 regarding Parking & Loading. No formal votes were taken on the draft language during this session.

• Discussed draft changes to Article 8: Parking & Loading
• Requested research on international building code for parking language regarding change of use
• Discussed definitions for asphalt and parking requirements for residential and commercial vehicles
• Discussed off-site satellite parking and pedestrian access design standards

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance (UDO) Steering Committee will review draft articles on landscaping/buffers/tree preservation, parking/loading, and signs. The committee is also expected to approve minutes from the April 20 meeting. This is a working session to refine the draft ordinance before adoption.

• Draft review of Article 7: Landscaping, Buffers, & Tree Preservation
• Draft review of Article 8: Parking & Loading
• Draft review of Article 9: Signs
• Approval of April 20, 2023 meeting minutes

The committee reviewed Article 7 of the Unified Zoning and Development Ordinance, focusing on landscaping, buffers, and tree preservation. Members discussed tree classifications and mitigation fees but determined that more research is needed for the fee schedule and replacement requirements. No final votes were taken on the ordinance draft.

• Approved April 20, 2023 meeting minutes (unanimous)

Architectural Review Board

The board discussed proposed modifications to Article 6 regarding Overlay District Design Standards. No final votes were taken on the standards; the board reviewed sections on setbacks, building materials, and signage to be considered for the new ordinance.

• Discussed adding 'all buildings' to Sections 6.1-6.2
• Discussed adding 'evaluations conducted by the zoning manager' and 'existing structures' to Section 6.4
• Discussed combining Gateway and Boulevard overlay districts into one overlay
• Discussed renaming the Town Center overlay district
• Proposed including parking lot lighting review in section 6.7

Town Council

The Chapin Town Council will hold its regular meeting on May 16, 2023, to consider a contract for a master plan and feasibility study for the former school property, approve a resolution for HVAC equipment purchases, and give second reading to an ordinance updating an intergovernmental agreement. The agenda also includes routine reports, minutes approval, and a proclamation for National Safe Boating Week. An executive session is scheduled to discuss negotiations related to the master plan contract.

• Contract recommendation for master plan and feasibility study for former school property
• Resolution for HVAC equipment at 107 and 102 Lexington Avenue under ARPA fund
• 2nd reading: Ordinance for intergovernmental agreement with SC Local Revenue Services
• Proclamation: National Safe Boating Week May 20-26, 2023
• Public comments limited to 2 minutes per person

Town Council authorized the Mayor to sign a contract with Davis and Floyd for a master plan and feasibility study regarding the former school property. The council also approved funding for HVAC replacements and an intergovernmental agreement for revenue services.

• Approved contract with Davis and Floyd for former school property master plan and feasibility study (5-0)
• Approved $15,144 from ARPA funds for HVAC equipment at 107 and 102 Lexington Avenue (5-0)
• Approved 2nd reading of intergovernmental agreement for SC Local Revenue Services (5-0)
• Accepted April 18, 2023 regular meeting minutes (5-0)
• Accepted April 28, 2023 special meeting minutes (5-0)

Town Council

The Chapin Town Council is holding a special called meeting as a strategic planning retreat at Hyatt Place in Irmo, SC. The main item is a strategic planning session led by Holly Hayes of ISI Consulting. The council will also issue proclamations for National Small Business Week and Professional Municipal Clerks Week.

• Strategic planning session with Holly Hayes, ISI Consulting
• Proclamation: National Small Business Week, April 30-May 6, 2023
• Proclamation: Professional Municipal Clerks Week, April 30-May 6, 2023, honoring Clerk Shannon Bowers

Town Council reached a consensus on a list of top and long-term priorities to guide staff resources. The top four priorities include officer retention, a safety manual, an accounting module, and an annexation strategy.

• Identified top priorities: officer retention, safety manual, accounting module/budgeting and procurement, and annexation strategy
• Identified long-term priorities: Master Plan & Feasibility Study, Affluent Line, Procurement Policy update, Billing Software, Financial Strategy, IT Security, and waste water treatment plant expansion

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance (UDO) Steering Committee will review draft Articles 10 (Development Review Procedures), 11 (Preexisting Nonconformities), and 12 (Violations and Enforcement) at its April 20, 2023 meeting. The committee will also discuss the UDO schedule. The agenda includes approval of minutes from three prior meetings.

• Draft review of Article 10: Development Review Procedures
• Draft review of Article 11: Preexisting Nonconformities
• Draft review of Article 12: Violations and Enforcement
• Discussion of UDO schedule
• Approval of minutes from March 16, March 29, and April 4 meetings

The committee reviewed drafts for Articles 10, 11, and 12 of the Unified Development Ordinance. Discussions focused on grammatical updates, formatting, and specific requirements for pre-application meetings and site analysis. No final ordinances were adopted during this session.

• Approved March 16, 2023 meeting minutes (unanimous)
• Approved March 29, 2023 meeting minutes (unanimous)
• Approved April 4, 2023 meeting minutes with time correction (unanimous)
• Agreed on formatting changes to Article 10 sections 10.2 and 10.3 regarding pre-application meetings and site analysis

Architectural Review Board

The Chapin Architectural Review Board is meeting to discuss the introduction of the Unified Zoning and Development Ordinance (UDO), including its purpose, review and adoption process. They will also review the ARB's organization and role within the new ordinance, and discuss the expansion of Architectural Overlay Districts. The meeting includes approval of the January 4, 2023 minutes and public comments.

• Introduction to the Unified Zoning and Development Ordinance (UDO)
• ARB organization and role in the UDO
• Architectural Overlay Districts expansion discussion
• Approval of January 4, 2023 meeting minutes
• Public comments on agenda items

The board approved the January 4, 2023 meeting minutes. Members discussed the draft Unified Zoning & Development Ordinance (UDO) and provided suggestions for overlay districts, including the addition of images and height and square footage restrictions.

• Approved January 4, 2023 meeting minutes (unanimous)

Town Council

The Chapin Town Council will hold its regular meeting on April 18, 2023. The main items are the first reading of an ordinance to enter an intergovernmental agreement with South Carolina Local Revenue Services, and a resolution to fund agenda management software using American Rescue Plan Act funds. The council will also review minutes from the March 21 meeting, hear reports from the Town Administrator, Finance, Police, and Utilities departments, and issue a proclamation for National Food Allergy Week.

• 1st reading: Ordinance for intergovernmental agreement with SC Local Revenue Services
• Resolution: Fund expenditure for agenda management software under ARPA Fund
• Proclamation: National Food Allergy Week (May 14-20, 2023)
• Review and acceptance of March 21, 2023 meeting minutes
• Reports from Town Administrator, Finance, Police, and Utilities

Council approved a resolution to use American Rescue Plan Act funds for agenda management software and iPads. The council also passed the first reading of an ordinance to update the name of its intergovernmental tax collection agreement.

• Approved 1st reading of ordinance for South Carolina Local Revenue Services intergovernmental agreement (5-0)
• Approved Resolution 003-04-2023 to fund agenda management software and iPads via ARP Act Fund (5-0)
• Approved March 21, 2023 meeting minutes (5-0)

Unified Development Ordinance Committee Meeting

The committee reviewed Article 2 of the draft Unified Zoning and Development Ordinance, focusing on board procedures and powers. Members discussed grammatical changes and the addition of definitions for Town staff roles. No formal votes on ordinance changes were recorded.

• Reviewed Article 2 draft regarding Town board procedures and powers
• Discussed adding definitions for Administrator, Administrative Official, and Town Staff
• Proposed reorganizing sections 2.4 and 2.6 for ease of reference
• Assigned individual member reviews for Articles 10, 11, and 12

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee is meeting to review draft sections of the proposed new development code. The agenda includes a review of the article descriptions, a guide on how to use the code, the table of contents, general provisions, and definitions. This is a working session to discuss the drafts, not a final adoption vote.

• Review of draft Article A: Article Descriptions
• Review of draft Article B: How to Use This Code
• Review of draft Article C: Table of Contents
• Review of draft Article 1: General Provisions
• Review of draft Definitions

The committee reviewed the Article Descriptions, How to Use This Guide, Table of Contents, General Provisions, and Definitions sections of the draft Unified Zoning and Development Ordinance. Members submitted grammatical and formatting edits to staff. No changes to the content of the Article Descriptions or 'How to Use This Code' sections were made.

• Reviewed Article A (Article Descriptions): no content changes
• Reviewed Article B (How to Use This Code): no content changes
• Reviewed Article C (Table of Contents): no major changes
• Discussed potential changes to General Provisions regarding conflicts with covenants
• Scheduled next UDO Committee meeting for April 4, 2023, at 3:00 p.m.

Town Council

The Chapin Town Council will hold a public hearing and second reading vote on an ordinance authorizing an access license agreement with School District Five of Lexington and Richland Counties for a feasibility study and fund expenditure. They will also consider a resolution allocating ARPA funds for a master plan and feasibility study, and review minutes from prior meetings.

• Second reading: Ordinance authorizing access license agreement with School District Five for feasibility study
• Resolution: Allocating funds for master plan and feasibility study under ARPA Fund
• Public hearing on access license agreement
• Proclamation: Chapin Garden Club Day (March 23, 2023)
• Review of minutes from Feb 21 executive session, Feb 21 regular meeting, and Feb 28 special called meeting

Council approved an access license agreement with School District Five to conduct a feasibility study. Additionally, the council allocated American Rescue Plan Act funds for a master plan and feasibility study.

• Approved access license agreement with School District Five for feasibility study (5-0)
• Approved Resolution 002-03-2023 allocating $75,000 from American Rescue Plan Act for master plan and feasibility study (5-0)
• Accepted February 21, 2023 executive session minutes (5-0)
• Accepted February 21, 2023 regular meeting minutes (5-0)
• Accepted February 28, 2023 special called meeting minutes (5-0)

Unified Development Ordinance Committee Meeting

The Chapin Unified Development Ordinance Committee will review the draft Article 4, which outlines land use provisions including the table of permitted uses and standards for conditional uses and special exceptions. The meeting will also include approval of minutes from February 14 and 16, 2023. The committee is continuing its work on the new zoning ordinance, with a full draft expected by the end of the month.

• Review of draft Article 4 land use provisions
• Approval of February 14 and 16, 2023 meeting minutes
• Discussion of conditional use standards for short-term rentals, RV parks, and daycares
• Table of permitted uses includes categories for agricultural, residential, commercial, and industrial uses
• Standards for campgrounds and RV parks include minimum lot sizes and buffer requirements

The committee approved the meeting minutes from February 14 and February 16, 2023. Members discussed updates to Draft Article 4, specifically regarding conditional use and special exception standards for several business categories. The committee also reviewed the necessity of an accessory use table.

• Approved February 14, 2023 meeting minutes (unanimous)
• Approved February 16, 2023 meeting minutes (unanimous)

Planning Commission

The Planning Commission approved a series of road names and reservations associated with the S-48 project. The commission modified one staff recommendation to name the Iceway as Mad Buck Bend. Members also agreed to a unified zoning and development ordinance committee meeting on March 29.

• Approved February 7, 2023 work session minutes (unanimous)
• Approved February 7, 2023 regular meeting minutes (unanimous)
• Approved renaming existing Columbia Ave. to Crooked Creek Road (unanimous)
• Approved naming New Road 1 as Purple Martins Crossing (unanimous)
• Approved naming New Road 2 as Heelsplitter Boulevard (unanimous)
• Approved naming Ice Way as Mad Buck Bend (unanimous)
• Approved naming Unlabeled Dead End as Grimace Trail (unanimous)
• Approved reserving names North Boundary Street, South Boundary Street, and Bickley House Street (unanimous)

Planning Commission

The Planning Commission reviewed proposed road names for the S-48 project based on feedback from Lexington County. No formal votes or final decisions were recorded during this work session.

• Discussed naming New Road 1 as Purple Martins Crossing
• Discussed naming New Road 2 as Heelsplitter Boulevard
• Discussed naming existing portion of Columbia Avenue as Crooked Creek Road

Town Council

The Chapin Town Council convened a special meeting on February 28, 2023, at the Saluda Shoals River Center. The agenda consisted solely of a strategic planning session led by Holly Hayes of ISI Consulting. No specific decisions, ordinances, or financial actions were listed on the agenda.

• Strategic Planning Session with Holly Hayes, ISI Consulting

Council held a strategic planning session to identify organizational priorities including technology, staffing, and safety. The Council decided to table discussions on the oyster roast, rebranding and wayfinding, and the Chapin Hall of Fame. Mayor Koon directed that Town Administrator Nicholle Burroughs be granted access to Town bank accounts and financial software.

• Granted Town Administrator Nicholle Burroughs access to Town bank accounts and financial software (QuickBooks and QS1)
• Tabled oyster roast
• Tabled rebranding and wayfinding
• Tabled Chapin Hall of Fame

Board of Zoning Appeals

The Board of Zoning Appeals approved a special exception request to allow a cigar store at 103 Clark Street. The approval is conditional on the applicant attempting to get written consent from six homeowners within 300 feet, with a lack of response treated as approval.

• Approved January 26, 2023 meeting minutes (5-0)
• Approved special exception for cigar store at 103 Clark Street with amended staff conditions (5-0)

Town Council

The Chapin Town Council is holding an executive session to discuss negotiations related to a proposed contract for the former school property, citing South Carolina's Freedom of Information Act exemption for contractual negotiations. The regular meeting and public hearing will follow at 6:00 p.m.

• Executive session discussion of former school property contract negotiations
• Regular meeting and public hearing scheduled for 6:00 p.m.

The Town Council entered an executive session to discuss contract negotiations for the former school property. No public decisions or votes were recorded during this session.

Town Council

The Chapin Town Council will hold public hearings and second readings on a land lease with Tarpon Towers for a telecommunications monopole and an ordinance amending the FY 2023 budget to allocate ARPA funds. They will also consider first reading of an access license with School District Five for a feasibility study and a resolution allocating police expenditures under ARPA.

• Second reading: Ordinance authorizing land lease with Tarpon Towers for telecommunications monopole
• Second reading: Ordinance amending FY 2023 budget for ARPA fund expenditures
• First reading: Ordinance authorizing access license with School District Five for feasibility study
• Resolution: Allocating Police Expenditures under the American Rescue Plan Act
• Public hearings on both second reading items

Unified Development Ordinance Committee Meeting

The committee reviewed the Draft Article 4 and conditional use standards, focusing on setbacks, buffers, and special exception uses. No final votes were taken on the draft provisions, and review will continue at the next meeting.

• Approved January 26, 2023 meeting minutes (unanimous)

Unified Development Ordinance Committee Meeting

The committee continued discussions regarding permitted uses, special exception uses, and zoning categories for the Unified Development Ordinance. Members reviewed density requirements, home occupations, short-term rentals, and RV parks. No formal votes on specific regulations were recorded during this session.

Planning Commission

The Chapin Planning Commission will hold elections for Chair and Vice Chair, which were postponed from the January meeting due to a tie vote. The main action item is an interpretation of the means of measurement to be used for cigar stores, tattoo parlors, and unlighted, regulation-size or par 3 golf courses, as detailed in the agenda. The meeting will also include approval of the January 3, 2023 minutes and public comments.

• Election of Chair and Vice Chair (postponed from January 3, 2023 meeting)
• Interpretation of measurement means for cigar stores, tattoo parlors, and unlighted, regulation-size or par 3 golf courses
• Approval of January 3, 2023 regular meeting minutes

The Planning Commission approved staff interpretations for measuring distance requirements for cigar stores, tattoo parlors, and golf courses. The commission also elected its leadership for the term. Staff will provide an ordinance amendment to clarify the measurement language.

• Approved January 3, 2023 minutes (5-0)
• Elected Rae Davis as chair and Caleb Pozsik as vice chair (5-0)
• Accepted staff measurement interpretations for cigar stores and tattoo parlors (5-0)
• Accepted staff measurement interpretations for golf courses (5-0)

Planning Commission

The Chapin Planning Commission will hold a work session to discuss road naming for the S-48 project and how to interpret measurement rules for cigar stores, tattoo parlors, and unlighted golf courses. The agenda includes detailed road name options and requirements from Lexington County. No final decisions are expected at this work session.

• Road naming for S-48 project, including new roads and renaming Columbia Ave. and E Boundary
• Interpretation of distance measurements for cigar stores, tattoo parlors, and golf courses
• Road name ideas include General Doolittle, Raiders, Hornet, Purple Martin, Luther, Palatinate
• Lexington County road name rules: 13-character limit, no numbers, no abbreviations, suffix requirements
• List of road name ideas rejected by Lexington County: Sailor, B Twenty-Five, Weisz, Eaglet, Wyse Ferry, Generations, Bomber, Stockman, Doolittle

The Planning Commission held a work session to discuss potential road names for the S-48 Project and the measurement methods for specific zoning distance requirements. No formal votes were taken during the session.

• Discussed potential names for S-48 Project roads including Heritage, Purple Martins Crossing, Arches Trail, Bucks Bend, and White Tail Trail
• Discussed interpretation of distance measurements for cigar stores, tattoo parlors, and specific golf courses

Town Council

The Chapin Town Council is holding a special called meeting to discuss and potentially approve an ordinance amending the 2023 budget to allocate remaining American Rescue Plan Act (ARPA) funds. The council will also hold an executive session to discuss negotiations with M.B. Kahn Construction Co., Inc., and set dates for strategic planning sessions.

• First reading of ordinance amending 2023 budget to add $596,303.03 to ARPA fund
• Executive session to discuss negotiations with M.B. Kahn Construction Co., Inc.
• Discussion of strategic planning session dates

Council approved the first reading of an ordinance to amend the 2023 Municipal Budget to allocate $514,826.78 in ARPA funds. The amendment establishes a numbered tracking system for future expenditures via council resolutions.

• Approved 1st reading of ordinance to amend 2023 Municipal Budget for ARPA funds (4-0)
• Scheduled strategic planning session for February 28, 2023

Unified Development Ordinance Committee Meeting

The Chapin Unified Zoning & Development Ordinance Steering Committee will meet to review the permitted use table and the project schedule for the Unified Development Ordinance (UDO). The agenda includes approval of minutes from previous meetings and discussion of old business. The committee is working on drafting a new zoning code for the town.

• Review of permitted use table
• Review of UDO project schedule
• Approval of October 27, 2022 and December 15, 2022 meeting minutes

The committee reviewed proposed updates to the Unified Zoning and Development Ordinance to align with the town's comprehensive plan. Members discussed 17 new zoning districts and expressed concerns regarding housing density, traffic, and mobile home parks.

• Approved minutes from October 27, 2022 (unanimous)
• Approved minutes from December 15, 2022 (unanimous)

Board of Zoning Appeals

The Chapin Board of Zoning Appeals will hold a special exception review for a communications tower proposed at 157 NW Columbia Avenue. The board will also elect a new Chair and Vice Chair and review the 2023 meeting calendar. Staff recommends granting the exception based on compliance with Section 601 of the Zoning Ordinance.

• Special exception review for Tarpon Towers III, LLC to install a communications tower at 157 NW Columbia Avenue
• Election of BZA Chair and Vice Chair
• Review of the 2023 meeting calendar
• Approval of December 15, 2022 meeting minutes

The Board of Zoning Appeals granted a special exception for Tarpon Towers to build a 155 ft monopole communications tower at 157 NW Columbia Avenue. The board also elected its leadership and approved the 2023 meeting calendar.

• Approved special exception for 155 ft communications tower at 157 NW Columbia Avenue (4-0)
• Elected Walt Shealy as Chair
• Elected Rosie Husbands as Vice Chair
• Approved December 15, 2022 meeting minutes (4-0)
• Approved 2023 BZA meeting schedule (4-0)

Town Council

The Chapin Town Council will hold a rescheduled regular meeting to discuss the 2023 town calendars, the sale of property, and appointments to volunteer boards. They will also consider approving additional ARP funds for police computer upgrades. The agenda includes routine items like minutes approval and reports from the administrator, police, and utilities.

• Discussion of sale of property
• Consideration of appointments to volunteer boards
• Consideration of approving additional ARP funds for police computer upgrades
• Review of 2023 Town Council and boards calendars

Council approved the use of American Rescue Plan (ARP) funds for police hardware and software. The board also approved the 2023 Town Council calendar and staff recommendations for volunteer board appointments.

• Approved $44,920 from ARP Funds for police rugged computers, software, and 2024 licensing (5-0)
• Approved 2023 Town Council calendar with November meeting moved to Nov 28 (5-0)
• Approved staff recommendations for volunteer board appointments (5-0)
• Accepted December 20, 2022 meeting minutes (5-0)

Town Council

This agenda item is a notice that the Chapin Town Council meeting originally set for January 17, 2023 has been moved to January 24, 2023 at 6:00 p.m. due to scheduling conflicts and the Martin Luther King, Jr. Day holiday. No other business is listed, and a new agenda will be posted later.

• Meeting rescheduled from Jan. 17 to Jan. 24, 2023 at 6:00 p.m.

Architectural Review Board

The Chapin Architectural Review Board is holding a regular meeting with mostly administrative items: electing a chair and vice-chair, reviewing the 2023 meeting schedule, and reviewing its by-laws and procedures. No new development applications or public hearings are on the agenda.

• Election of Chair and Vice Chair
• Review of 2023 meeting calendar (first Wednesday monthly at 6:00 PM)
• Review of ARB By-laws and Procedures
• Approval of October 5, 2022 minutes

The board unanimously elected Harmon Reed as Chair and Gerald Meetze as Vice Chair. The 2023 meeting calendar was approved with one date amendment. Staff reported a three-week delay in the Unified Zoning and Development Ordinance consultant schedule.

• Approved October 5, 2022 meeting minutes (3-0)
• Elected Harmon Reed as Chair and Gerald Meetze as Vice Chair (3-0)
• Approved 2023 calendar with July meeting moved to July 12, 2023 (3-0)

Planning Commission

The Chapin Planning Commission will hold its January 2023 meeting to elect a chair and vice chair, review the 2023 meeting calendar and the Unified Development Ordinance (UDO) meeting schedule, and review its by-laws and procedures. The agenda is largely administrative, with no zoning or development items scheduled for decision.

• Election of Chair and Vice Chair for 2023
• Review of 2023 meeting calendar (first Tuesday monthly, except July 11)
• Review of 2023 UDO meeting schedule (Jan 26, Feb 16, Mar 16, Apr 20, May 18, Jun 15)
• Review of Planning Commission By-Laws & Procedures

The Planning Commission approved the 2023 meeting calendar and the 2023 UDO meeting schedule. The commission postponed elections for Chair and Vice Chair following a split vote.

• Approved November 1, 2022 work session minutes (unanimous)
• Approved November 1, 2022 regular meeting minutes (unanimous)
• Postponed Chair and Vice Chair elections after a 2-2 split vote
• Approved 2023 meeting calendar (unanimous)
• Approved 2023 UDO meeting schedule (unanimous)