Charleston public meetings in 2024

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission is meeting to review two applications for Certificates of Appropriateness. The body will consider requests for structural repairs at 1417 Virginia Street, East and the demolition of structures at 2406 Kanawha Boulevard, East.

• COA-24-0241: Request to reconstruct chimneys, rafters, joists, roof deck, and windows at 1417 Virginia Street, East
• COA-24-0243: Request to demolish an accessory structure and rear addition at 2406 Kanawha Boulevard, East
• Report on Minor Work Permits

Charleston Green Team

The Charleston Green Team will meet to adopt minutes, welcome a new member, and discuss bicycle rack best practices, bylaw amendments, and 2025 officer nominations. They will also review committee reports and receive updates on the Capital Connector project, with public comments due January 3rd. The meeting covers planning for the upcoming year and operational matters.

• Discussion of bicycle rack best practices
• Consideration of by-law amendments
• Nominations for 2025 officers
• 2025 strategic plan implementation discussion
• Capital Connector final public meeting comments due January 3rd

The Charleston Green Team approved bylaw amendments establishing standing committees and formalizing nomination processes, and unanimously elected Quenton King as Chair, Shawna Phillips as Vice-Chair, and Robin Sylvester as Secretary for 2025. The team also discussed bike rack grants, strategic plan implementation, and committee updates, but no other formal decisions were made.

• Approved bylaw amendments establishing standing committees (Bylaws, Communications, Ordinance Review, Grants, Nominations) and authorizing ad hoc committees (unanimous)
• Elected Quenton King as Chair, Shawna Phillips as Vice-Chair, and Robin Sylvester as Secretary for 2025 (unanimous)
• Approved minutes from October 16, 2024 meeting

Civic Center/Auditorium Board

The board will vote on minutes from two prior meetings, receive financial and venue reports for October and November 2024, and discuss previously raised topics including seat replacement at the Coliseum, a hospitality services contract, capital expenditures, and an engineering assessment RFP for the Municipal Auditorium.

• Follow-up on Coliseum seat replacement
• Follow-up on Hospitality Services Contract
• Follow-up on Capital Expenditures
• Follow-up on Municipal Auditorium Engineering Assessment RFP

The board approved an updated rates document for the Charleston Coliseum & Convention Center, which keeps not-for-profit rates unchanged, and recommended it be submitted to city council for approval. The board also accepted minutes from October and December meetings and filed the financial report for October and November 2024. No other substantive decisions were made; updates were provided on the Coliseum seating project and Municipal Auditorium façade assessment.

• Approved minutes from October 29, 2024 meeting
• Approved minutes from December 11, 2024 special meeting
• Accepted and filed financial report for October and November 2024
• Approved proposed rates document, disregarding previous versions, recommending submission to council

City Center Business Improvement District

The City Center Business Improvement District Board will meet to receive updates from the BID Ambassador, Treasurer (including an assessment report and a Charleston Area Alliance MOU), the Master Plan, and the Municipal Beautification Commission. No votes or decisions are listed on the agenda; the meeting is primarily informational and procedural. The next meeting is set for January 21, 2025.

• BID Ambassador update from Sidney Gillis
• Treasurer report including assessment report and Charleston Area Alliance MOU
• Master Plan report update from Susie Salisbury
• Municipal Beautification Commission update from Lois Crichton
• Review and approval of previous meeting minutes

Finance

The Finance Committee will review several resolutions regarding municipal equipment and contracts. Proposed actions include purchasing vehicles for the Parking, Engineering, Public Works, and Parks and Recreation departments.

• Resolution 24-045: Purchase of 4 Ford Escapes from Stephens Auto
• Resolution 24-046: Purchase of 4 Jeep Grand Cherokees from Thornhill Motor Car, Inc.
• Resolution 24-047: Amendment to Food Service Management Agreement with Boston Culinary Group d/b/a Sodexo Live
• Resolution 24-048: Subaward Recipient Agreement with Appalachia High Intensity Drug Trafficking Area
• Resolution 24-049: Parking lease agreement for 1309 Smith Street to Charmco Lofts Limited Partnership

City Council

The Charleston City Council will consider several resolutions up for vote, including authorizing a parking lot lease at 1309 Smith Street to Charmco Lofts Limited Partnership. Members will also review purchases of new vehicles for the Parking Department, Engineering, Public Works, and Parks and Recreation, alongside grant applications and contract amendments. These items address local land use, department equipment needs, and public safety funding.

• Resolution No. 24-049: Parking lease at 1309 Smith Street to Charmco Lofts Limited Partnership
• Resolution No. 24-045 & 24-046: Purchase of four Ford Escapes and four Jeep Grand Cherokees for city departments
• Resolution No. 24-047: Amendment to food service agreement with Boston Culinary Group d/b/a Sodexo Live
• Resolution No. 24-050: FEMA grant application for eight Power Load lifts and a Cascade system
• Resolution No. 24-051: Purchase of three vans from Midstate Automotive for Parks and Recreation

The Charleston City Council approved all seven resolutions on the agenda, including the purchase of vehicles for several departments, a parking lease agreement, a food service contract extension, a drug enforcement grant, and a FEMA grant application. All votes were unanimous. The meeting also included public speakers and reports from officers.

• Approved purchase of four Ford Escapes for Parking Department for $104,868 (unanimous)
• Approved purchase of four Jeep Grand Cherokees for Engineering, Public Works, Parks and Recreation, and MOECD for $151,696 (unanimous)
• Approved second amendment to food service agreement with Sodexo Live for CCCC, extending 5 years with option for 5 more (unanimous)
• Approved subaward agreement with AHIDTA for $120,000 for MDENT drug enforcement (unanimous)
• Approved 30-year parking lease with Charmco Lofts for lot at 1309 Smith Street (unanimous)
• Approved application to FEMA Assistance to Firefighter Grant for $503,182.30 for fire equipment (unanimous)
• Approved purchase of three vans for Parks and Recreation for $125,592 (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance applications. One seeks to install a storage building at 124 Wertz Avenue. The other requests rear setback and parking variances to construct an addition and establish a professional office at 2406 Kanawha Blvd East. The board will also approve minutes from the November 14 hearing.

• Variance for accessory structure at 124 Wertz Avenue (VAR-24-3047)
• Variance for rear setback and parking at 2406 Kanawha Blvd East for addition and professional office (VAR-24-3048)

Charleston Sanitary Board

The board will review financial reports and several infrastructure service contracts. Proposed actions include awarding a valve purchase contract and authorizing task orders for various sewer replacement and relocation projects.

• Waive $450.00 grease trap fee for FYE 2025
• $32,190.00 contract to CITCO Water for Park Avenue check valve
• $33,800.00 amendment for Virginia Street Force Main Replacement Project design/bidding
• $138,000.00 task order for Greenbrier Street, MacCorkle Avenue and Lucado Road project
• $70,000.00 task order for Lovell Drive Sanitary Sewer Relocation Project

Charleston Urban Renewal Authority

The Authority will review updates on several urban renewal projects and grant programs. The meeting includes an executive session to discuss legal matters and the sale, purchase, lease, or development of real estate assets.

• $160,000 HUD facade grant
• $600,000 HUD City Center BID grant
• $240,000 City Center BID grant through DoH District 3
• Smith Street phase I and II project planning grants
• Crawford Holdings loan extension

Civic Center/Auditorium Board

The Municipal Auditorium Board is meeting to discuss the food service management at the Coliseum and Convention Center. The primary focus is the consideration of renewing the existing agreement with Sodexo Live!.

• Renewal of food service management agreement with Sodexo Live!

The Charleston Coliseum & Convention Center/Municipal Auditorium Board held a special meeting to discuss the Hospitality Services agreement, as the current contract with Sodexo Live ends December 31, 2024. After an RFP process and presentations by four providers, the committee scored Sodexo Live highest. The board voted to select Sodexo Live as the provider and recommend the service agreement to City Council for approval.

• Selected Sodexo Live as Hospitality Services provider (motion approved)
• Recommended service agreement to City Council for approval

Charleston Land Reuse Agency

This is a routine meeting of the Charleston Land Reuse Agency. The board will receive reports from staff and committees, including updates on the NCIP and Side Lot programs, the BUILD WV District Application, and the Vacant Structure Ordinance. Public comment and approval of previous minutes are also on the agenda.

• BUILD WV District Application report
• Vacant Structure Ordinance report
• Side Lot Program report
• Finance Committee report
• Property Evaluation Committee report

Municipal Beautification Commission

The commission will approve the November 6, 2024 General Meeting minutes and hear the treasurer’s report. Members will receive updates on Ruffner Park landscaping, a new private donation, Arbor Day signage, and the business improvement district. The Tree Board will report on the Urban Tree Initiative and the Community EquiTree grant. A public grounds report will also be presented.

• Approval of November 6, 2024 General Meeting Minutes
• Treasurer’s Report – Donna Graham
• Ruffner Park landscaping sub‑committee update
• Discussion of a new private donation
• Urban Tree Initiative update

The Commission approved the purchase of four new Tree City USA signs and agreed to reimburse the cost of a lit holiday tree for Ruffner Park. Members also reviewed landscaping plans for a pilot project at Ruffner Park and received updates on city tree inventory initiatives.

• Approved November 6, 2024, meeting minutes
• Approved purchase of four Tree City USA signs
• Approved reimbursement for a lit holiday tree at Ruffner Park

Finance

The Finance Committee meeting scheduled for Monday, December 2, 2024, has been cancelled.

City Council

The agenda for this meeting consists of procedural boilerplate. No specific bills, contracts, or ordinances are listed for decision or discussion.

The Charleston City Council introduced Bill No. 8048, which would prohibit certain pedestrian and vehicle conduct in designated areas to address public health and safety hazards. No final vote was taken; the bill was only introduced. The meeting also included public comments on panhandling and two vehicle damage claims, but no substantive decisions were made.

• Introduced Bill No. 8048 to regulate pedestrian and vehicle conduct in hazard areas (no vote)
• Approved the journal of the previous meeting
• Excused absences per Resolution No. 582-21

Police Pension Board

The Police Pension Board will review and vote on the retirements of six officers: Greg Stover, Timothy Davis, Chris Bowman, Adam Kuhner, John Garten, and Chris Johnson. The board will also vote on 2024 cost-of-living adjustments for pension benefits. Additionally, they will discuss proposed changes to the Dascoli Rules and Regulations.

• Vote on retirements of Greg Stover, Timothy Davis, Chris Bowman, Adam Kuhner, John Garten, and Chris Johnson
• Vote on 2024 COLA increases for pension benefits
• Discussion of proposed changes to Dascoli Rules and Regulations
• Review of previous meeting minutes

City Center Business Improvement District

This is a procedural meeting of the City Center Business Improvement District Board. The main business consists of receiving updates from the BID Ambassador, Treasurer, and committees on the Master Plan and Municipal Beautification Commission. No votes on new ordinances or contracts are scheduled.

• BID Ambassador update from Sidney Gillis
• Treasurer report from Randall Coleman
• Master Plan report update from Susie Salisbury
• Municipal Beautification Commission update from Lois Crichton

Ordinance and Rules Committee

The Ordinance and Rules Committee will first approve the minutes from its August 15, 2024 meeting. The main item is a discussion on pedestrian and vehicle safety. No decisions or votes are listed for this topic.

• Approve minutes from August 15, 2024 meeting
• Discussion of pedestrian and vehicle safety

Finance

The Finance Committee will first approve the minutes from the November 4, 2024 meeting. It will then consider Resolution No. 24-044, which authorizes the Mayor or City Manager to enter into a contract with Appalachian Repair Company to replace the roofing at the Smith Street Station. The meeting is scheduled for Monday, November 18, 2024 at 6:45 PM in AV Room #308, City Hall, and will be livestreamed.

• Approval of previous minutes (Nov 4, 2024)
• Resolution No. 24‑044 – contract with Appalachian Repair Company to replace roofing at Smith Street Station

The Finance Committee approved Resolution No. 24-044, authorizing a contract with Appalachian Repair Company for $38,950 to replace the roof at Smith Street Station, 42 Smith Street. The building is city-owned and leased to a company; temporary repairs were made while the project was bid. The resolution passed unanimously.

• Approved Resolution No. 24-044 authorizing $38,950 roof replacement contract with Appalachian Repair Company (unanimous)
• Approved minutes of November 4, 2024 meeting (unanimous consent)

City Council

The council will consider a resolution authorizing a contract with Appalachian Repair Company to replace roofing at the Smith Street Station. The remainder of the agenda consists of routine procedural items including proclamations, communications, and committee reports.

• Resolution No. 24-044 – Authorizing contract with Appalachian Repair Company for roof replacement at Smith Street Station

The Charleston City Council approved a contract for roof replacement at the Smith Street Station. The council also confirmed two appointments and received monthly reports from the City Treasurer, Municipal Court, and payroll department.

• Approved $38,950 contract with Appalachian Repair Company for roof work (25-0)
• Approved two city appointments (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a conditional use permit and a parking variance for a bed-and-breakfast and event space at 1500 Kanawha Blvd E. The applicant, Maria Belcher, seeks to reuse a historic structure. The board will also approve minutes from three prior hearings.

• Conditional use permit CUP-24-0248 for re-use of a historic structure at 1500 Kanawha Blvd E
• Parking variance VAR-24-3046 for on-site parking requirements
• Proposed use: bed & breakfast and event space
• Approval of minutes from September 26, October 10, and October 24, 2024 hearings

Charleston Urban Renewal Authority

The Commission will review updates on several streetscape and renovation projects. The meeting includes an executive session to discuss real estate assets and legal matters. Members will also consider a by-law amendment.

• HUD facade grant of $160,000
• HUD City Center BID grant of $600,000
• City Center BID grant through DoH District 3 for $240,000
• Executive session regarding 426 Beauregard Street and Washington Street East
• Smith Street phase I and phase II project planning grants

Municipal Beautification Commission

The Municipal Beautification Commission and Tree Board are meeting to review landscaping updates and administrative reports. The body will discuss the Wehrle landscaping plan and the status of the Urban Tree Initiative.

• Wehrle landscaping plan
• Ruffner Park landscaping update
• Formation of Capitol Connector Subcommittee
• Community EquiTree Grant tree inventory update
• City Hall Planters and George Snyder sculpture juniper

The Municipal Beautification Commission approved the 2024-2025 slate of officers, with all current officers continuing, including a fourth term for Vice Chair Brenda Craig-Ellis via a bylaws exception. The board also approved the 2023-24 annual report for submission to the mayor and city council. No other formal votes were taken; remaining items were informational updates.

• Approved 2024-2025 officer slate (voice vote)
• Approved 2023-24 annual report (motion by Donna, second by Brenda)
• Approved October 1, 2024 minutes with name spelling correction

City Council

The City Council will discuss establishing a Restricted Use Area to prohibit groundwater extraction in the Louden Heights area. The body is also reviewing several budget amendments and equipment purchases for city departments.

• Bill No. 8047: Prohibiting groundwater drilling and extraction near Bridge Road and Norwood Road
• Resolution No. 24-038: Waiving hourly on-street parking fees for select dates in November and December 2024
• Resolution No. 24-040: Purchase of 5 Jeep Grand Cherokees for the Charleston Police Department
• Resolution No. 24-041 and 24-042: Budget amendments for the American Rescue Plan Act Fund and FY 2024-2025 General Fund
• Resolution No. 24-043: Contract with HDR, Inc. for a comprehensive safety action plan

Charleston City Council passed Bill No. 8047, establishing a Restricted Use Area near Bridge Road and Norwood Road that prohibits drilling into or extracting groundwater due to benzene and MTBE contamination from a former Exxon station. Council also approved six finance resolutions, including $192,595 for five police vehicles, a $53,747.86 brush chipper, a $210,313.26 safety action plan contract, and $11.6 million in ARPA funds shifted to the general fund for paving. All votes were unanimous among members present, with Hoover and Minardi absent.

• Passed Bill No. 8047 establishing a Restricted Use Area prohibiting groundwater drilling near Bridge Road and Norwood Road (unanimous, 25-0; Hoover and Minardi absent)
• Adopted Resolution 24-038 authorizing free metered parking on six Saturdays in Nov-Dec 2024, ~$2,300 lost revenue per Saturday (unanimous)
• Adopted Resolution 24-039 authorizing $53,747.86 purchase of a brush chipper from Vermeer of Heartland (unanimous)
• Adopted Resolution 24-040 authorizing $192,595 total for five 2025 Jeep Grand Cherokees for the Police Department (unanimous)
• Adopted Resolution 24-041 amending the ARPA Fund Budget, shifting ~$11.6 million to the general fund for three paving cycles (unanimous)
• Adopted Resolution 24-042 amending the FY 2024-2025 General Fund Budget (unanimous)
• Adopted Resolution 24-043 authorizing a $210,313.26 contract with HDR, Inc. for a Safe Streets and Roads for All safety action plan, 80% grant-funded (unanimous)
• Approved two appointments under Communications (unanimous)

Finance

The Finance Committee will consider several resolutions, including waiving parking fees for citizen appreciation events, purchasing a brush chipper for the Public Grounds Department, and buying five Jeep Grand Cherokees for the police department. It will also vote on budget amendments for the American Rescue Plan Act Fund and the FY 2024-2025 General Fund, and approve a contract for a safety action plan under the Safe Streets and Roads for All grant.

• Resolution 24-038 – Waive hourly parking fees for citizen appreciation parking in Nov‑Dec 2024
• Resolution 24-039 – Authorize purchase of a brush chipper from Vermeer of Heartland
• Resolution 24-040 – Authorize purchase of 5 Jeep Grand Cherokees for police from Thornhill Motor Car, Inc.
• Resolution 24-041 – Approve Amendment No. 1 to the American Rescue Plan Act Fund Budget
• Resolution 24-043 – Contract with HDR, Inc. for a comprehensive safety action plan under the Safe Streets and Roads for All grant

The committee unanimously approved several equipment purchases, including police vehicles and a brush chipper. It also authorized budget amendments for ARPA and General Funds and approved a grant-funded safety action plan for city streets.

• Approved waiving hourly on-street parking fees for six Saturdays in Nov/Dec 2024 (Unanimous)
• Approved $53,747.86 purchase of a brush chipper from Vermeer of Heartland (Unanimous)
• Approved $192,595.00 purchase of five 2025 Jeep Grand Cherokees for Police CID (Unanimous)
• Approved Amendment No. 1 of the American Rescue Plan Act Fund Budget (Unanimous)
• Approved Amendment No. 3 of the FY 2024-2025 General Fund Budget (Unanimous)
• Approved $210,313.26 contract with HDR, Inc. for a safety action plan (Unanimous)

Firemen's Pension Board

The Firemen's Pension Board will consider the Bolton actuarial valuation report and a temporary disability application for Matthew Nesius. It will also receive the results and certification of the October 14, 2024 election and verify the Certi-Death system. These items are scheduled for discussion and decision at the October 31 meeting.

• Bolton actuarial valuation report
• Vote on temporary disability application for Matthew Nesius
• Results and certification of election from October 14, 2024
• Certi-Death system verification

Environment and Recycling

The Environment and Recycling Committee will meet to discuss a proposal regarding groundwater usage. The primary item is a bill to establish a Restricted Use Area in the Louden Heights area.

• Bill No. 8047: Prohibiting groundwater drilling, extraction, or use near Bridge Road and Norwood Road, except for monitoring or remediation

Civic Center/Auditorium Board

The Board will meet to approve previous minutes and receive reports on the budget, rates, finances, and venue operations. The meeting includes a session for new business and follow-up on previously discussed items.

• Budget & Rates Committee Report
• Financial Report
• Venue Report

The board approved the Budget & Rates Committee's recommendation to accept the proposed rate increase submitted by management. The rates will need to go before City Council at an upcoming meeting. The board also accepted the September 2024 financial report and the minutes from the September 24, 2024 meeting.

• Approved minutes of September 24, 2024 meeting
• Approved proposed rate increase as recommended by Budget & Rates Committee
• Accepted and filed September 2024 financial report

Charleston Sanitary Board

The Charleston Sanitary Board is meeting to consider the approval of three separate sewer backup claim settlements. All three claims resulted from a rain event that occurred on or about April 11, 2024.

• Sewer backup claim settlement for Rita Brooks (99 Glenwood Avenue) for $21,130.15
• Sewer backup claim settlement for Mary Watson (100 Glenwood Avenue) in the range of $28,169.21 - $34,418.45
• Sewer backup claim settlement for Corey Zinn (109 Glenwood Avenue) in the range of $18,627.06 - $21,256.46

Board of Zoning Appeals

The Board of Zoning Appeals will consider two variance requests and one conditional use permit. These items involve business expansion and residential construction requirements.

• CUP-24-0247 & VAR-24-3044: Conditional use permit and variance for Mr. Smoke LLC to expand a smoke shop at 4100 MacCorkle Ave SE
• VAR-24-3045: Variance of rear setback requirements for Dock and Minnie Leonard to build a home at 176 Wertz Ave

Public Safety Committee

The Public Safety Committee will approve the minutes from the July 15, 2024 meeting. It will then hear remarks from members of the public on public safety topics. Representatives from the Charleston Police Department, Fire Department, CARE Office, and Parking Department will provide updates. The meeting will conclude with an adjournment.

• Approve minutes from 7-15-2024
• Public speaker session on public safety topics
• Presentation by Charleston Police Department
• Presentation by Charleston Fire Department
• Presentations by CARE Office and Parking Department

The committee heard updates from police, fire, and parking departments. No formal decisions were made; the only action was approving the previous meeting's minutes.

• Approved minutes of July 15, 2024 meeting

Finance

The Finance Committee will consider approval of the October 7 minutes and a series of resolutions authorizing purchases for the police and fire departments, contracts for fire station renovations, a lease for postage and mail inserter machines, and renewal of an email security contract. It will also address settlement of a claim by Keith George and a bill to close a public right of way at J. Brisben Walker Addition. All items require mayor or city manager authorization.

• Resolution 24-035 – five‑year lease with Pitney Bowes for postage and mail inserter machines, total $119,035.80
• Resolution 24-033 – contract with The Thrasher Group, Inc. for phase two renovation of eight fire stations
• Resolution 24-031 – purchase of 20 turnout gear sets for the Charleston Fire Department from Witmer Public Safety
• Resolution 24-037 – settlement of a pending claim against the City by Keith George
• Bill 8045 – closing, abandoning, and discontinuing a public right of way at J. Brisben Walker Addition

The Finance Committee unanimously approved all items on the agenda: 9 resolutions authorizing purchases, contracts, and a claim settlement, plus 1 bill to close and convey a public right-of-way to Goodwill Industries. All votes were recorded as unanimous in the affirmative.

• Approved $65,012.86 police radio purchase from Discount Communications (unanimous)
• Approved creation of special revenue fund 083 for federal grants (unanimous)
• Approved $63,800.00 firefighter turnout gear purchase from Witmer Public Safety (unanimous)
• Approved $173,684.26 fire department medical equipment purchase from Stryker Medical (unanimous)
• Approved $249,547.00 contract with The Thrasher Group for fire station renovation design (unanimous)
• Approved $208,688.00 Development Services office remodel with G & G Builders (unanimous)
• Approved $119,035.80 five-year Pitney Bowes postage machine lease (unanimous)
• Approved $238,095.00 three-year InterVision Systems email security contract renewal (unanimous)

City Council

The Charleston City Council will consider a series of resolutions and bills, including purchases for police and fire departments, creation of a special revenue fund, and a lease for mail equipment. A key item is Resolution No. 24-033, which would contract The Thrasher Group, Inc. for phase two renovation of the fire department’s eight stations. The council will also vote on a zoning amendment for adaptive reuse of historic structures and a bill to close a public right of way at J. Brisben Walker Addition.

• Bill No. 8046 – amend zoning ordinance for adaptive reuse of National Register historic structures
• Resolution No. 24-033 – contract with The Thrasher Group, Inc. for phase two fire station renovations
• Resolution No. 24-035 – five‑year lease with Pitney Bowes for postage machines, $119,035.80
• Resolution No. 24-029 – purchase handheld and mobile radios for Police Department
• Bill No. 8045 – close, abandon, and discontinue public right of way at J. Brisben Walker Addition

The Charleston City Council passed Bill No. 8046, amending the zoning ordinance to update definitions and performance standards for adaptive reuse of historic structures listed on the National Register of Historic Places. The council also approved several resolutions for police and fire equipment purchases, a fire station renovation contract, and a settlement for a property damage claim. All votes were unanimous, with Councilmembers Minardi and Snodgrass absent.

• Approved Bill No. 8046, amending zoning for adaptive reuse of historic structures (unanimous, 25-0)
• Approved Resolution 24-029, $65,012.86 for police radios from Discount Communications (unanimous)
• Approved Resolution 24-030, establishing special revenue fund 083 for federal grants (unanimous)
• Approved Resolution 24-031, $63,800.00 for 20 sets of firefighter turnout gear (unanimous)
• Approved Resolution 24-032, $173,684.26 for fire department medical equipment (unanimous)
• Approved Resolution 24-033, $249,547.00 contract with Thrasher Group for fire station renovations (unanimous)
• Approved Resolution 24-034, $208,688.00 for Development Services office remodel (unanimous)
• Approved Resolution 24-037, settlement up to $50,000 for Keith George property damage claim (unanimous)

Charleston Green Team

The Charleston Green Team is meeting to adopt September minutes and address unfinished business. The group will discuss the implementation of its Strategic Plan and a current vacancy. Committee reports and updates from the Department of Public Works and City Council are also scheduled.

• Strategic Plan implementation
• Green Team vacancy
• Energy Efficiency and Conservation Block Grant update
• Ohio River Valley Institute Meet and Greet on November 13th

The Charleston Green Team met and unanimously approved the September minutes. Members assigned themselves to lead implementation of the strategic plan's six goals, with Patti Hamilton and Linda Frame taking goal #1 (by-laws) and others taking goals #2-#6. The team also discussed filling a vacancy and creating a cover letter to send the plan to City Council.

• September minutes adopted unanimously
• Strategic plan goals assigned to members: #1 Patti & Linda, #2 Patti & Linda, #3 Communications Committee, #4 Quenton & Andrew, #5 Ryan, #6 Robin
• Cover letter for City Council created by Quenton
• Vacancy announcement to be sent to Mayor's office after next meeting

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will discuss two bills regarding city rights-of-way and zoning. The meeting includes a proposal to amend regulations for the adaptive reuse of structures on the National Register of Historic Places.

• Bill No. 8045: Closing and abandoning a 10 ft by 280 ft right-of-way in JB Walker Addition
• Bill No. 8046: Amending Zoning Ordinance regulations for adaptive reuse of National Register of Historic Places structures

The Planning, Streets and Traffic Committee unanimously approved Bill No. 8045 to close and abandon a 10 ft by 280 ft alley in the JB Walker Addition, with a 10-foot storm sewer easement, after staff noted the alley was never formally vacated despite prior approvals. The committee also unanimously approved Bill No. 8046, amending the zoning ordinance to allow bed and breakfasts and event spaces as adaptive reuse of historic structures, such as The Ruffner at 1500 Kanawha Boulevard. Minutes from the August 12, 2024 meeting were adopted.

• Approved Bill No. 8045 to close and abandon a 10 ft by 280 ft alley in JB Walker Addition (5-0)
• Approved Bill No. 8046 to amend zoning for adaptive reuse of historic structures, adding bed and breakfast and event space uses (5-0)
• Adopted minutes of the August 12, 2024 meeting (5-0)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to consider a conditional use permit application for the Matthews Gibraltar Mausoleum. The body will also review minutes from the September 26, 2024 hearing.

• CUP-24-0246: Request to expand cemetery use at 881-899 Association Dr.

Charleston Sanitary Board

The Charleston Sanitary Board is meeting to review several purchase contracts for plant chemicals and equipment. The board will also consider two sewer backup claim settlements and discuss a rate case.

• Purchase contract for a hi-cube camera van from Cues, Inc. for $469,600.00
• Purchase contracts for polymers from Polydyne, Inc. totaling $89,100.00
• Purchase contract for magnesium hydroxide slurry from Garrison Minerals LLC for $83,760.00
• Purchase contract for liquid polymer from Coastal Water Technology, LLC for $25,668.00
• Sewer backup claim settlements for 201 Glenwood Avenue ($12,903.00) and 100 Glenwood Avenue ($17,398.91-$21,130.15)

Public Art Commission

The Public Art Commission will review updates to the 2024 COPA Work Plan. The body will also discuss a PAC sculpture and a proposal for Mine Wars installations.

• 2024 COPA Work Plan updates
• PAC Sculpture discussion
• Mine Wars installations proposal

Spring Hill Cemetery Park Commission

The Spring Hill Cemetery Park Commission will approve minutes from the July 24, 2024 meeting, hear several reports, and discuss a proposal to construct an outside restroom. The commission will also elect a vice president before adjourning.

• Approval of minutes from the July 24, 2024 meeting
• Review of expenditures since the last meeting
• Mausoleum report
• Proposal to construct an outside restroom
• Election of vice president

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review several grant requests, including a $600,000 HUD City Center BID grant and a $160,000 HUD façade grant. The board will also consider the West Washington Department of Highways streetscape program and the Smith Street Phase I and II project planning grants. An executive session will address real‑estate matters such as a loan extension for Crawford Holdings and properties on 426 Beauregard Street and Washington Street East.

• HUD City Center BID grant of $600,000
• HUD façade grant of $160,000
• Smith Street Phase I and Phase II project planning grant requests
• West Washington DoH streetscape program
• Executive session items: Crawford Holdings loan extension, 426 Beauregard St, Washington St East

Charleston Land Reuse Agency

The agency will review reports from the Finance, Stakeholder Input, and Property Evaluation committees. Members will discuss unfinished business regarding specific properties and a new application for the BUILD WV District.

• Donation request for 1501 Fourth Avenue
• Public input process for 1453 4th Avenue
• Woodland Drive Conservation Property
• BUILD WV District Application
• Report on the Vacant Structure Ordinance

Finance

The Finance Committee will discuss police officer salary reimbursements and authorize agreements for security software and a police office remodel. The meeting is scheduled for Monday, October 7, 2024.

• Authorization to apply for grant funding for Police Prevention Resource Officers
• Authorization to apply for grant funding for Metropolitan Drug Enforcement Network Team members
• Authorization to enter into an agreement with WesBanco for a Standby Letter of Credit
• Authorization to purchase high performance pole cameras for the Charleston Police Department
• Authorization to enter into an agreement with G & G Builders, Inc. for Development Services office remodel

The Finance Committee unanimously approved six resolutions, including grant applications for school resource officers and drug enforcement, a letter of credit, and equipment purchases. All votes were unanimous among present members. No items were denied or tabled.

• Approved Resolution 24-022: $56,000 grant application for two Prevention Resource Officers (unanimous)
• Approved Resolution 24-023: MOUs with Kanawha County Board of Education for three Prevention Resource Officers (unanimous)
• Approved Resolution 24-024: $112,000 grant application for four MDENT officers (unanimous)
• Approved Resolution 24-025: $750,000 Standby Letter of Credit with WesBanco (unanimous)
• Approved Resolution 24-026: $35,536.44 purchase of three pole cameras for police (unanimous)
• Approved Resolution 24-027: $28,430.22 agreement with SHI for security software (unanimous)

City Council

The Charleston City Council will consider seven resolutions authorizing the mayor or city manager to pursue grant applications, enter agreements, and make purchases. Items include funding for police prevention officers, a standby letter of credit with WesBanco, new police pole cameras, and cybersecurity services. The council will also approve a memorandum with the Kanawha County Board of Education for school‑based officers and a grant for the Metropolitan Drug Enforcement Network Team.

• Resolution 24-022 – grant application for partial salary reimbursement for two Police Prevention Resource Officers
• Resolution 24-023 – memorandum with Kanawha County Board of Education for three Prevention Resource Officers in schools
• Resolution 24-025 – agreement with WesBanco for a standby letter of credit to replace a workers’ compensation surety bond
• Resolution 24-026 – purchase of two high‑performance pole cameras and one standard pole camera for the Police Department
• Resolution 24-027 – agreement with SHI for computer and server security platforms and software for Information Systems

The City Council approved several financial resolutions, including grant applications for police officer salary reimbursements and the purchase of surveillance equipment. The Council also authorized a $750,000 standby letter of credit for workers' compensation and approved a one-year software security agreement. Three new bills were introduced and referred to committees for further review.

• Approved $56,000 grant application for school resource officers (unanimous)
• Approved MOUs for school resource officers at three schools (unanimous)
• Approved $112,000 grant application for MDENT drug enforcement (unanimous)
• Approved $750,000 standby letter of credit with WesBanco (unanimous)
• Approved $35,536.44 purchase of police pole cameras (unanimous)
• Approved $28,430.22 software security agreement with SHI (unanimous)
• Confirmed municipal appointments (unanimous)

Municipal Beautification Commission

The Municipal Beautification Commission and Tree Board will discuss updates on city park landscaping and tree planting programs. The body will also form a nominating committee.

• Landscaping update for Ruffner Park
• Leon Sullivan fence update
• Davis Park update
• 100-Tree Initiative update
• Community EquiTree Grant tree inventory update

The Municipal Beautification Commission approved a motion to provide up to $15,000 in matching funds for the Friends of Ruffner Cemetery & Park, and approved the purchase of four additional Tree City USA signs. The board also approved the September minutes and discussed updates on the Ruffner Park landscaping, Leon Sullivan fence, BID garbage cans, and tree initiatives, but took no other formal votes.

• Approved up to $15,000 in matching funds for Friends of Ruffner Cemetery & Park (voice vote)
• Approved purchase of four Tree City USA signs (voice vote)
• Approved minutes of September 3, 2024 meeting as written

Board of Zoning Appeals

The Charleston Board of Zoning Appeals will hear two land-use applications: one to expand a religious institution at 1105 Virginia St E and another to relax a rear-yard setback rule at 3816 Virginia Ave SE. The board will also approve minutes from three prior hearings.

• CUP-24-0243: Brent Sears requests conditional use permit to expand religious institution at 1105 Virginia St E
• VAR-24-3043: Phil Harich requests rear setback variance at 3816 Virginia Ave SE
• Approval of minutes for June 13, July 11, and August 8 hearings

Civic Center/Auditorium Board

The Board will meet to review financial and venue reports. The agenda consists of procedural items and follow-up on previously discussed business.

The Charleston Coliseum & Convention Center / Municipal Auditorium Board approved the leadership team for the 2024-25 fiscal year. The board also accepted the August 2024 financial report and the minutes from the August 27, 2024, meeting. Management presented a proposed rate schedule for future review by the Budget & Rates Committee.

• Approved August 27, 2024, meeting minutes
• Approved 2024-25 leadership team nominations
• Accepted and filed August 2024 financial report

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will consider an application (COA-24-0241) to issue a Certificate of Appropriateness for reconstruction work at 1417 Virginia Street, East. The commission will also receive a report on minor work permits and review two National Register nominations for Capitol Market and Beni Kedem Temple. Minutes from the previous meeting will be approved before adjournment.

• COA-24-0241: Certificate of Appropriateness for reconstruction at 1417 Virginia St
• Report on Minor Work Permits
• Review of National Register nominations – Capitol Market
• Review of National Register nominations – Beni Kedem Temple
• Approval of Minutes

Firemen's Pension Board

The board will meet to approve specific benefit requests and discuss an upcoming election. The agenda includes reviews of disability and surviving spouse claims.

• Surviving Spouse Benefit Approvals for Blackshire
• Temporary disability approval for William Chad Jones
• Reminder of election on Oct. 14

Charleston Green Team

The Charleston Green Team met on September 18, 2024 to review several agenda items. The board discussed installing air monitors on municipal buildings and planned a meet‑and‑greet with the Ohio River Valley Institute on November 13. Unfinished business included filling a Green Team vacancy, appointing advisory committee members, and advancing the strategic plan. Committee reports and updates from the City Council Environment & Recycling Committee, Public Works, and the Energy Efficiency and Conservation Block Grant were also presented.

• Air monitors on municipal buildings – Corey Zinn and Morgan King
• Ohio River Valley Institute Meet and Greet – November 13
• Green Team vacancy
• Advisory committee appointments
• Strategic Plan implementation

The Charleston Green Team unanimously approved Sam Nygaard and Nancy Bruns as new Advisory Committee members. The team also discussed air monitoring on municipal buildings, a landfill update, and other ongoing projects, but no other formal votes were taken.

• Approved Sam Nygaard as Advisory Committee member (unanimous)
• Approved Nancy Bruns as Advisory Committee member (unanimous)
• Accepted August minutes (unanimous)

City Center Business Improvement District

The City Center Business Improvement District board will discuss parking options for Laidley Tower. Updates will be provided on the BID Ambassador program, the treasurer's financial report, the master plan, and the Municipal Beautification Commission. The meeting will also cover any old and new business items before setting the next meeting date.

• Laidley Tower parking discussion – Morgan Pack
• BID Ambassador Update – Sidney Gillis
• Treasurer Report – Christy Bly
• Master Plan report update – Susie Salisbury
• Municipal Beautification Commission update – Lois Crichton

Finance

The Finance Committee will discuss and vote on seven resolutions authorizing purchases and contracts totaling over $1.2 million, including refuse equipment, police technology, and engineering services. The meeting will also approve previous minutes and hear a discussion item before any votes are taken.

• Purchase a Packer Truck from WV Tractor Company for the Refuse Department
• 5-year $1.2M+ contract with Leads Online for police mobile tracking devices
• Purchase a backhoe from State Equipment for the Refuse Department
• Engineering services contract with Potesta and Associates for Blaine Boulevard project
• Acquire property at One Piedmont Road for future Charleston Police Department headquarters

The Finance Committee unanimously approved eight resolutions, including the purchase of property at One Piedmont Road for $2,065,000 to serve as the future Charleston Police Department headquarters. Other approvals included a garbage packer truck, a loader backhoe, a three-year audit contract, and several technology and vehicle contracts.

• Approved purchase of One Piedmont Road property for $2,065,000 for police headquarters (unanimous)
• Approved $203,012.77 purchase of 2024 Freightliner M2-106 Packer Truck for Refuse Department (unanimous)
• Approved $118,620.03 purchase of Case 5805V TV Tractor loader backhoe for Refuse Department (unanimous)
• Approved three-year Single Audit contract with Suttle and Stalnaker totaling $316,000 plus $24,960 in state fees (unanimous)
• Approved five-year contract with Leads Online for mobile device and geo-location data trackers at $28,480 (unanimous)
• Approved five-year contract with Carahsoft Technology Corp for web security gateway services at $215,836.98 (unanimous)
• Approved one-year open-ended vehicle contract with Stephens Auto (unanimous)
• Approved $85,800 engineering services contract with Potesta and Associates for Blaine Boulevard stabilization assessment (unanimous)

City Council

The City Council is reviewing several resolutions to authorize equipment purchases and service contracts. Key items include the acquisition of a new police headquarters and various vehicle and technology contracts.

• Resolution No. 24-021: Purchase sale agreement for property at One Piedmont Road for Charleston Police Department headquarters
• Resolution No. 24-017: 5-year contract with Leads Online for mobile device and geo-location data trackers
• Resolution No. 24-020: Engineering services contract with Potesta and Associates, Inc. for the Blaine Boulevard project
• Resolution No. 24-014 and 24-015: Purchase of a Packer Truck from WV Tractor Company and a backhoe from State Equipment
• Resolution No. 24-018: 5-year contract with Carahsoft Technology Corp for web security gateway services

The Charleston City Council unanimously approved eight resolutions, including the $2,065,000 purchase of property at One Piedmont Road for the future Charleston Police Department headquarters. The council also authorized purchases of a refuse truck, a backhoe, a three-year audit contract, police data trackers, web security services, a vehicle contract, and engineering services for the Blaine Boulevard project. All resolutions passed unanimously with no recorded opposition.

• Approved $2,065,000 purchase of One Piedmont Road for new police headquarters (unanimous)
• Approved $203,012.77 purchase of 2024 Freightliner packer truck for Refuse Department (unanimous)
• Approved $118,620.03 purchase of Case 5805V backhoe for Refuse Department (unanimous)
• Approved $316,000 three-year audit contract with Suttle and Stalnaker (unanimous)
• Approved $28,480 five-year contract with Leads Online for police data trackers (unanimous)
• Approved $215,836.98 five-year web security contract with Carahsoft (unanimous)
• Approved one-year open-ended vehicle contract with Stephens Auto (unanimous)
• Approved $85,800 engineering contract with Potesta for Blaine Boulevard stabilization study (unanimous)

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will receive updates on several grant programs and project planning requests. The commission will also enter an executive session to discuss real estate assets and a loan extension.

• HUD facade grant for $160,000
• HUD City Center BID grant for $600,000
• City Center BID grant through DOH District 3 for $240,000
• Executive session regarding Washington Street East and Crawford Holdings loan extension
• Project planning grant requests for Smith Street phases I and II

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will discuss several pending items, including modifications to the RCCR sale agreement for 1548 Lewis and 600 Thompson Streets and an amendment to the New Construction Incentive Program. The board will also consider a donation request for 1501 Fourth Avenue and a public input process for 1453 4th Avenue. New business includes electing officers, registering bidders for the WV State Auditor, and amending the Side Lot Program property list.

• 1548 Lewis & 600 Thompson Streets – RCCR sale agreement modification
• New Construction Incentive Program amendment
• Donation request for 1501 Fourth Avenue
• Election of officers
• Side Lot Program property list amendments

Finance

The Finance Committee will first approve the minutes from the August 19, 2024 meeting. It will then consider several resolutions authorizing the settlement of a claim by Angela Ryerson, renewal of a 20‑year FAA tower lease at Spring Hill Cemetery, contracts for parking‑garage repairs, purchase of two street sweepers, and a three‑year phone‑service agreement with Segra. Additional items include procurement of police‑fleet emergency lights and equipment from Rocky Fork Enterprizes, LLC.

• Resolution 24-006 – settle pending claim by Angela Ryerson (Claim #021905)
• Resolution 24-007 – renew 20‑year lease with the Federal Aviation Administration for land at Spring Hill Cemetery
• Resolution 24-008 – contract with THP Limited, Inc. for repairs to six city parking garages
• Resolution 24-009 – purchase of two new street sweepers from West Virginia Tractor Company
• Resolution 24-011 – three‑year contract with Segra for phone services and equipment for all city departments

The Finance Committee unanimously approved seven resolutions, including a $55,000 settlement for a claim against the city, a 20-year FAA lease renewal, a $152,500 parking garage repair contract, two street sweepers for $574,807.30, a three-year phone services contract, and police vehicle equipment purchases. All votes were unanimous.

• Approved $55,000 settlement for Angela Ryerson claim (unanimous)
• Approved 20-year FAA lease renewal for Spring Hill Cemetery tower (unanimous)
• Approved $152,500 contract with THP Limited for parking garage repairs (unanimous)
• Approved $574,807.30 purchase of two Elgin Pelican street sweepers (unanimous)
• Approved three-year Segra phone services contract up to $6,500/month (unanimous)
• Approved $115,362 purchase of police emergency lights and accessories (unanimous)
• Approved $47,600 installation agreement for police emergency equipment (unanimous)

City Council

The Charleston City Council will vote on several finance resolutions. These include authorizing settlement of a claim by Angela Ryerson, renewing a 20‑year FAA lease near Spring Hill Cemetery, and approving contracts for parking‑garage repairs, street‑sweeper purchases, and citywide phone services. Additional resolutions cover police emergency‑equipment purchases.

• Resolution No. 24-006 – settle Claim #021905 with Angela Ryerson
• Resolution No. 24-007 – renew 20‑year FAA lease for land on the southeasterly side of Spring Hill Cemetery
• Resolution No. 24-008 – contract with THP Limited, Inc. for repairs at the city’s six municipally owned parking garages
• Resolution No. 24-009 – purchase two new street sweepers from West Virginia Tractor Company
• Resolution No. 24-011 – three‑year contract with Segra for phone services and equipment for all city departments

City Council unanimously approved several finance resolutions, including the purchase of two street sweepers and emergency equipment for the police fleet. The council also authorized a $55,000 legal settlement and a 20-year land lease with the FAA.

• Approved $55,000 settlement for claim #021905 (unanimous)
• Approved 20-year lease renewal with FAA for tower land at Spring Hill Cemetery (unanimous)
• Approved $152,500 contract with THP Limited, Inc. for parking garage repairs (unanimous)
• Approved $574,807.30 purchase of two Elgin Pelican street sweepers (unanimous)
• Approved 3-year phone services contract with Segra not to exceed $6,500 monthly (unanimous)
• Approved $115,362 purchase of police fleet emergency lights and accessories from Rocky Fork Enterprizes, LLC (unanimous)
• Approved $47,600 agreement with Rocky Fork Enterprizes, LLC to install police equipment (unanimous)

Municipal Beautification Commission

The commission will review landscaping updates for Ruffner Park, a fence project at Leon Sullivan, and a business improvement district report. Tree initiatives including the 100-Tree program and a community tree inventory grant will also be discussed.

• Ruffner Park landscaping update
• Leon Sullivan fence project update
• Business Improvement District (BID) update
• 100-Tree Initiative progress
• Community EquiTree Grant (Tree Inventory) update

The Municipal Beautification Commission approved minutes and treasurer's report, and discussed several projects. A decision was made to wait for a consultant's recommendation before acting on a cherry tree request for Ruffner Park. The commission approved a motion to have Jason Testman inspect a tree in Ruffner Park and recommend removal if needed.

• Approved August 6, 2024 minutes as written
• Accepted treasurer's report with $88,176.77 balance
• Tabled cherry tree request until consultant hired
• Approved motion for Jason Testman to inspect Ruffner Park tree and recommend removal

Civic Center/Auditorium Board

The Municipal Auditorium Board will approve the minutes from the June 11 meeting and hear several committee reports. It will consider a Capital Improvement Fund expense allocation for the CCCC garage repair design. The board will also address follow‑up items and any new business.

• Approval of minutes from the June 11, 2024 board meeting
• Personnel Committee Report
• Promotion & Development Committee Report
• Financial Report
• Capital Improvement Fund – expense allocation for CCCC garage repair design

The board approved a motion to fund THP Limited's design work for replacing damaged staircases in parking garages #3 and #4, using capital improvement funds from either the Municipal Auditorium or the CCCC. The board also approved minutes, personnel committee recommendations, and financial reports.

• Approved minutes from June 11, 2024 meeting
• Approved keeping current criteria for 24-25 qualitative bonus and passing items #2-6 for 23-24
• Approved accepting and filing financial report for June and July 2024
• Approved directing Mishoe to work with Andy Wood on using Municipal Auditorium CIF for THP design work, with fallback to CCCC CIF

Firemen's Pension Board

The Board is meeting to decide on cost-of-living adjustment (COLA) raises and individual pension and disability approvals. Members will also discuss a rate increase for the pension attorney and review an actuary report.

• Approval of COLA raises
• Pension approvals for Dailey, Whiting, Roush, and Shaffer
• Surviving Spouse Benefit approvals for Ballard, Petry, Corns, and Higgins
• Pension attorney rate increase
• Temporary disability approval for William Chad Jones

Charleston Green Team

The Charleston Green Team is meeting to adopt previous minutes and discuss a vacancy and the group's strategic plan. The meeting includes reports from the What to Do with Stuff, Communications, and PODA committees.

• Green Team vacancy
• Strategic Plan
• What to Do with Stuff Committee report
• Energy Efficiency and Conservation Block Grant update

The Charleston Green Team approved the July minutes, accepted committee reports on waste reduction and PODA, and discussed filling a board vacancy. They plan to present the strategic plan to City Council and the Mayor, and will submit bios for a new member by September.

• Approved July minutes (unanimous)
• Approved 'What to do with Stuff?' committee report (unanimous)
• Approved PODA committee report (unanimous)
• Approved communications report (unanimous)

City Center Business Improvement District

The Board of Directors is meeting to review reports and conduct general business. The agenda includes updates on the BID Ambassador, the Master Plan, and the Municipal Beautification Commission.

• BID Ambassador update from Sidney Gillis
• Master Plan report update from Susie Salisbury
• Municipal Beautification Commission update from Lois Crichton
• Treasurer report from Christy Bly

Finance

The Finance Committee is meeting to discuss the ratification of property conveyance for a judicial building expansion and a training contract for emergency responders. The body will also consider a bill to close a public right of way.

• Resolution No. 24-004: Conveyance of 111 Court Street to Kanawha County Building Commission
• Resolution No. 24-005: Contract with Trigon Training Group for Crisis Intervention training for 24 police and fire members
• Bill No. 8044: Closing and abandoning a public right of way between Randolph and Virginia Streets

The Finance Committee approved three items: a resolution ratifying the conveyance of 651.2 square feet of city property at 111 Court Street to the Kanawha County Building Commission for the judicial building expansion, a resolution authorizing a $32,589.33 contract with Trigon Training Group for crisis intervention training, and a bill closing a 10-foot by 250-foot alley between Randolph and Virginia Streets and conveying it to Members Choice WV Federal Credit Union for $13,000. All items were approved unanimously.

• Approved Resolution 24-004 conveying 651.2 sq ft at 111 Court Street to Kanawha County Building Commission (unanimous)
• Approved Resolution 24-005 authorizing $32,589.33 contract with Trigon Training Group for crisis intervention training (unanimous)
• Approved Bill 8044 closing and conveying 10x250 ft alley to Members Choice WV Federal Credit Union for $13,000 (unanimous)

City Council

The City Council is reviewing a bill to update the Municipal Code regarding controlled substances, including making simple marijuana possession a non-jailable offense. The body is also considering property conveyance for a judicial building expansion and a training contract for emergency responders.

• Bill No. 8039: Reforming controlled substance offenses and reducing penalties for simple possession
• Resolution No. 24-004: Conveyance of 111 Court Street to Kanawha County Building Commission
• Resolution No. 24-005: Contract with Trigon Training Group for Crisis Intervention training
• Bill No. 8044: Closing a public right of way between Randolph and Virginia Streets

The council passed Bill No. 8039 Committee Substitute, which lowers fines for first-offense simple possession of marijuana under 15 grams, eliminates jail time for simple possession, and aligns city code with state law. The council also approved a property conveyance for the Kanawha County Judicial Building expansion, a contract for crisis intervention training, and the closure of an alley for a credit union expansion.

• Passed Bill No. 8039 Committee Substitute, reducing marijuana possession penalties (20-5)
• Adopted Resolution No. 24-004, conveying city property at 111 Court Street to Kanawha County Building Commission (unanimous)
• Adopted Resolution No. 24-005, authorizing $32,589.33 contract with Trigon Training Group for crisis intervention training (unanimous)
• Passed Bill No. 8044, closing a 10-foot alley between Randolph and Virginia Streets and conveying it to Members Choice WV Federal Credit Union for $13,000 (unanimous)

Ordinance and Rules Committee

The Ordinance and Rules Committee will meet to discuss a bill regarding controlled substances offenses in the Municipal Code. The proposed changes include updating definitions and reducing penalties for simple possession.

• Bill No. 8039: Proposed amendments to controlled substances offenses, including making simple possession of marijuana a non-jailable offense

The Ordinance and Rules Committee approved Bill No. 8039 Committee Substitute, which updates the city's controlled substances code to align with state law, reduces penalties for simple possession of marijuana (making it non-jailable), and expands conditional discharge options. The bill was revised after discussions with supporters of a petition. It now moves to the full Council.

• Approved Bill No. 8039 Committee Substitute (majority vote, 1 nay)
• Approved previous minutes from 7-15-2024 (unanimous)

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will meet to approve minutes, hear an executive director update on ongoing projects and grant applications, and discuss property-related matters in executive session. No formal decisions are listed on the agenda beyond procedural items.

• City Center BID grant through District 3 for $240,000
• East End renewal plan RFQ closed August 7
• Smith Street phased I and II project planning grant requests
• Ruffner Street home renovation and Washington Street East properties discussed in executive session

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider an amendment to the municipal code that updates notice requirements for permanently closing public right‑of‑ways (Bill No. 8042). It will also consider a bill to close and abandon a 10‑ft by 250‑ft alley between Virginia and Randolph Streets (Bill No. 8044). A resolution will ratify the conveyance of 651.2 sq ft at 111 Court Street to the Kanawha County Building Commission for the new judicial building expansion, and the committee will approve the minutes from the July 8, 2024 meeting.

• Bill No. 8042 – amend notice provisions for permanent street, alley, lane, or road closures
• Bill No. 8044 – close, abandon, and discontinue a 10 ft × 250 ft alley between Virginia and Randolph Streets
• Resolution No. 24-004 – ratify conveyance of 651.2 sq ft at 111 Court Street to Kanawha County Building Commission

The Planning, Streets and Traffic Committee reviewed three items: a bill to update notice requirements for permanent street closures, a bill to abandon a 10 ft by 250 ft alley between Virginia and Randolph Streets, and a resolution to ratify the conveyance of 651.2 square feet at 111 Court Street to the Kanawha County Building Commission for the judicial building expansion. No final votes were recorded in the minutes; the items were discussed and the minutes of the July 8, 2024 meeting were approved.

• Reviewed Bill No. 8042 on street closure notice provisions (no vote recorded)
• Reviewed Bill No. 8044 to abandon alley between Virginia and Randolph Streets (no vote recorded)
• Reviewed Resolution No. 24-004 to ratify property conveyance at 111 Court Street (no vote recorded)
• Approved minutes of July 8, 2024 meeting

Charleston Land Reuse Agency

The Charleston Land Reuse Agency is holding a special meeting to address unfinished and new business. The body will discuss a donation request and a new construction incentive program.

• Donation request for 1410 Third Avenue
• New Construction Incentive Program

Board of Zoning Appeals

The Charleston Board of Zoning Appeals will review two conditional use permit applications at this meeting. One seeks to allow a vape/smoke shop at 1596½ Washington St E, and the other requests permission to operate a restaurant serving alcohol at 1588 Washington St E.

• CUP-24-0243: Vape/Smoke Shop at 1596½ Washington St E
• CUP-24-0244: Restaurant with alcohol service at 1588 Washington St E

Public Art Commission

The Public Art Commission is meeting to approve previous minutes and receive updates on the 2024 COPA Work Plan and other public art projects.

• Approval of June minutes
• 2024 COPA Work Plan Update
• PAC Public Art Project Update

Municipal Planning Commission

The Municipal Planning Commission is reviewing a proposal to close a public alley and a resolution regarding public right-of-way usage for a county building project.

• Bill No. 8044: Closing a 10 ft by 250 ft alley between Virginia and Randolph Streets
• Resolution No. 24-004: Conveying right-of-way at 111 Court Street for the Kanawha County Judicial Building Expansion
• Review of May 8, 2024 meeting minutes

Municipal Beautification Commission

The Municipal Beautification Commission and Tree Board will meet to receive updates on city landscaping and tree programs. The body will discuss specific site improvements and the status of tree-related grants.

• Landscaping update for Ruffner Park
• Leon Sullivan fence update
• 100-Tree Initiative update
• Community EquiTree Grant tree inventory update
• Discussion on Tree City USA sign placement

The Municipal Beautification Commission met on August 6, 2024, and approved the July minutes and treasurer's report. No formal votes were taken on substantive items; the meeting consisted of updates on ongoing projects including Ruffner Park, the Leon Sullivan fence, and the Community EQUITREE grant.

• Approved July 2, 2024 meeting minutes
• Accepted treasurer's report with $87,259.09 balance

Finance

The Finance Committee is meeting to discuss and vote on several budget amendments for the current fiscal year. The body will also consider resolutions for equipment purchases and software renewals.

• Resolution No. 997-24: Amendment No. 1 of the FY 2024-2025 Charleston Coliseum and Convention Center Budget
• Resolution No. 998-24: Amendment No. 1 of the FY 2024-2025 Coal Severance budget
• Resolution No. 999-24: Amendment No. 2 of the FY 2024-2025 General Fund Budget
• Resolution No. 24-002: Purchase of 12 open display merchandise coolers from Hooten Equipment Company LLC
• Resolution No. 24-003: Three-year municipal enterprise agreement renewal with Environmental Systems Research Institute, Inc for GIS software

The Finance Committee approved all six resolutions on the agenda, including three related budget amendments for the Coliseum and Convention Center, Coal Severance, and General Fund. They also authorized a $540,000 grant application to the WV Governor's Highway Safety Program, a $64,416 purchase of coolers for the Coliseum, and a three-year GIS software agreement totaling $122,700. All votes were unanimous.

• Approved Resolution 997-24: Coliseum and Convention Center budget amendment (unanimous)
• Approved Resolution 998-24: Coal Severance budget amendment (unanimous)
• Approved Resolution 999-24: General Fund budget amendment (unanimous)
• Approved Resolution 24-001: $540,000 grant application to WV Governor's Highway Safety Program (unanimous)
• Approved Resolution 24-002: $64,416 purchase of 12 coolers from Hooten Equipment Company (unanimous)
• Approved Resolution 24-003: $122,700 three-year GIS software agreement with ESRI (unanimous)

City Council

Charleston City Council will meet on August 5, 2024, to consider several budget amendments for the 2024-2025 fiscal year, including updates to the Coliseum and Convention Center, Coal Severance, and General Fund budgets. The council will also vote on purchasing merchandise coolers and renewing a GIS software agreement.

• Amendment No. 1 to FY 2024-2025 Charleston Coliseum and Convention Center Budget
• Amendment No. 1 to FY 2024-2025 Coal Severance budget
• Amendment No. 2 to FY 2024-2025 General Fund Budget
• Purchase of 12 open display merchandise coolers from Hooten Equipment Company LLC for $X (amount not specified)
• Renewal of three-year municipal enterprise agreement with Environmental Systems Research Institute, Inc for GIS technology and software

The Charleston City Council approved three related budget amendments (Resolutions 997-24, 998-24, and 999-24) that adjust the FY 2024-2025 budgets for the Coliseum and Convention Center, Coal Severance, and General Fund. The council also authorized a $540,000 highway safety grant application, a $64,416 purchase of coolers, and a $122,700 GIS software renewal. All votes were unanimous among present members, with five members absent.

• Approved Resolution 997-24, Amendment No. 1 to Coliseum and Convention Center budget (unanimous)
• Approved Resolution 998-24, Amendment No. 1 to Coal Severance budget (unanimous)
• Approved Resolution 999-24, Amendment No. 2 to General Fund budget (unanimous)
• Approved Resolution 24-001, authorizing $540,000 highway safety grant application (unanimous)
• Approved Resolution 24-002, purchasing 12 coolers for $64,416 from Hooten Equipment (unanimous)
• Approved Resolution 24-003, renewing GIS software agreement for $122,700 over 3 years (unanimous)

Spring Hill Cemetery Park Commission

The Spring Hill Cemetery Park Commission is meeting to discuss routine business, including approving minutes, reports, and expenditures. A notable item is a proposal by City National Bank to take over administration of the Combined Endowment from United Bank. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Proposal by City National Bank to take over administration of the Combined Endowment from United Bank
• Approval of minutes from April 11, 2024, meeting
• Superintendent's report and business report
• Expenditures since last meeting
• Arboretum report

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will review one application for a Certificate of Appropriateness and approve minutes from previous meetings. The agenda contains no other substantive business items, contracts, or ordinances.

• COA-24-0235: Application by Jack Beckner for Emmet Pepper to replace a concrete walkway at 1563 Quarrier Street with salvaged bricks
• Approval of minutes from the March 21, 2024, and May 16, 2024, meetings

Charleston Green Team

The Charleston Green Team is meeting to adopt minutes from April and discuss new business, including a presentation from Nancy Bruns about the Capitol Sports Complex Development Association and a discussion on PODA cups. They will also address unfinished business like the vice chair opening and Strategic Plan updates, and hear committee reports and updates from city officials.

• Presentation by Nancy Bruns on Capitol Sports Complex Development Association
• Discussion of PODA cups
• Vice chair opening
• Strategic Plan updates
• Committee reports: What to Do with Stuff, Communications

The Green Team appointed a temporary Vice Chair and discussed sustainability recommendations for the Capital Sports Complex Development Association. Members also coordinated on reusable cup initiatives and reviewed a proposed bill for a City Climate Office.

• Appointed Linda Frame as Vice Chair until end of year (Unanimous)
• Approved April meeting minutes (Unanimous)
• Added West Side solar project to agenda (Unanimous)

City Center Business Improvement District

The City Center Business Improvement District Board of Directors is meeting for routine business. They will review the previous meeting's minutes and hear updates on several ongoing projects, including the Arts Amplified program, the Planter Project, the BID Ambassador program, the treasurer's report, the Master Plan, and the Municipal Beautification Commission. The meeting is primarily informational with no major decisions or public hearings listed.

• Arts Amplified update by Bryan Cooper
• Planter Project update by Sidney Gillis and Susie Salisbury
• BID Ambassador update by Sidney Gillis
• Treasurer report by Christy Bly
• Master Plan report update by Susie Salisbury

Public Safety Committee

The Public Safety Committee is meeting to approve previous minutes, hear public speakers on safety topics, and receive updates from the Charleston Police Department, Fire Department, CARE Office, and Parking Department. No specific decisions or proposals are listed on the agenda.

• Approval of minutes from 3-4-2024
• Public speakers on public safety topics
• Updates from Charleston Police Department
• Updates from Charleston Fire Department
• Updates from CARE Office and Parking Department

The committee heard reports from the police, fire, and parking departments. No legislative actions or policy changes were decided during the meeting.

• Approved minutes from the March 4, 2024 meeting

Ordinance and Rules Committee

The committee approved bills to remove jail time for simple marijuana possession and expand the urban hunt to include bears and coyotes. It also approved amended rules regarding dogs running at large and penalties for aggressive dogs.

• Approved Bill No. 8039 to remove jail time for simple marijuana possession (Majority, 1 Nay)
• Approved Bill No. 8038 to expand urban hunting to include bear and coyote (Majority, 1 Nay)
• Approved Bill No. 8040 Committee Substitute as Amended regarding dogs running at large (Unanimous)
• Approved amendment to Bill No. 8040 setting first-offense aggressive dog fines at $100 (Unanimous)
• Approved previous minutes from 7-8-2024 (Unanimous)
• Removed Bill No. 8043 from the agenda

Finance

The Finance Committee will discuss and vote on several resolutions, including a budget amendment for FY 2024-2025, software renewal for police records, vehicle purchases, and sidewalk repairs. The meeting is open for public viewing via livestream.

• Resolution 990-24: Renew police records management software from Tritech Software Systems
• Resolution 991-24: Purchase two 2024 Ford F-550 trucks for Street Department
• Resolution 992-24: Purchase one 2024 Ford F-250 for General Services at $69,855
• Resolution 993-24: Contract with McClanahan Construction for sidewalk and ramp repairs
• Resolution 994-24: Approve Amendment No. 1 to FY 2024-2025 General Fund Budget

The committee unanimously approved several equipment purchases and a budget amendment. The largest expenditure was a contract for concrete sidewalk and accessible ramp repairs. The committee also authorized new vehicles for the Street and General Services departments.

• Approved $1,042,000 contract with McClanahan Construction Company, LLC for sidewalk and ramp repairs (Unanimous)
• Approved $194,886 purchase of two 2024 Ford F-550 trucks from Stephens Auto Group (Unanimous)
• Approved $80,370.73 annual software renewal from Tritech Software Systems for police records (Unanimous)
• Approved $69,855 purchase of one 2024 Ford F-250 truck from Midstate Automotive (Unanimous)
• Approved Amendment No. 1 of the FY 2024-2025 General Fund Budget (Unanimous)
• Approved minutes from the July 1, 2024 meeting (Unanimous)

City Council

The Charleston City Council will consider three ordinances, including one to expand urban hunting to include bears and coyotes and another regarding controlled substances offenses. The Finance Committee will approve several purchases, such as a $69,855 Ford F-250 truck and a sidewalk repair contract. Additionally, the council will vote on a no-parking zone on Daugherty Street and an amendment to the FY 2024-2025 General Fund Budget.

• Bill No. 8038: Amend Municipal Code to allow urban bear and coyote hunting using air rifles
• Bill No. 8039: Add new section to Municipal Code regarding controlled substances offenses
• Bill No. 8035: Create NO PARKING ANYTIME zone on westerly side of Daugherty Street from Mariana to Price St
• Resolution No. 992-24: Purchase one 2024 Ford F-250 from Midstate Automotive for $69,855.00
• Resolution No. 993-24: Contract with McClanahan Construction Company, LLC for concrete sidewalk repairs

City Council approved expanding the urban hunt to include bear and coyote, with a specific ban on using dogs for bear hunting. The council also updated dog-at-large ordinances and approved several vehicle and infrastructure purchases. A proposed bill to reform controlled substance penalties was referred back to committee.

• Approved Bill No. 8038 to allow urban bear and coyote hunting, prohibiting the use of dogs for bear (21-4)
• Approved Bill No. 8040 updating dog-at-large definitions and aggressive dog penalties (Unanimous)
• Approved Bill No. 8035 creating a no-parking zone on Daugherty Street from Mariana to Price Street (Unanimous)
• Approved $1,042,000 contract with McClanahan Construction Company for sidewalk and ramp repairs (Unanimous)
• Approved $194,886 purchase of two 2024 Ford F-550 trucks for the Street Department (Unanimous)
• Approved $69,855 purchase of one 2024 Ford F-250 truck for General Services (Unanimous)
• Approved $80,370.73 renewal for Police Department record management software (Unanimous)
• Referred Bill No. 8039 regarding controlled substance offense reforms back to Ordinance and Rules Committee

Board of Zoning Appeals

The Board will review requests regarding a covered deck, fence height, and signage compliance. The meeting also includes the approval of minutes from the June 13, 2024 hearing.

• Setback and alignment variance for a covered deck at 206 50th Street SE
• Fence height variance for 8’ fencing at 4801 Virginia Ave SE
• Signage compliance variance for 3906 MacCorkle Ave SE

Spring Hill Cemetery Park Commission

The commission will review previous meeting minutes and receive reports from the Superintendent, Business, and Arboretum departments. A proposal by City National Bank to take over administration of the Combined Endowment from United Bank is on the agenda.

• Proposal by City National Bank to administer the Combined Endowment
• Superintendent's report
• Business report
• Arboretum report
• Review of expenditures since last meeting

Ordinance and Rules Committee

The Charleston Council Committee on Ordinance & Rules will review two bills that modify local marijuana possession laws under the Municipal Code. Bill No. 8039 proposes making first-time simple possession a non-jailable offense and updating references to state statutes. Bill No. 8043 would add Section 78-374 to lower misdemeanor penalties for marijuana possession to the lowest level permitted by West Virginia law. If passed, these changes would alter how local courts process minor, first-time marijuana cases.

• Bill No. 8039: Amends municipal code to make first-offense simple marijuana possession a non-jailable offense and updates state law references
• Bill No. 8043: Adds Section 78-374 to lower misdemeanor marijuana possession penalties to the lowest penalty allowed by state law
• Approval of meeting minutes from July 1, 2024

The Ordinance and Rules Committee approved several amendments to Bill No. 8039 regarding penalties for marijuana and synthetic cannabinoid possession. The committee then voted to lay over both Bill No. 8039 and Bill No. 8043 until the next meeting.

• Approved previous minutes from 7-1-2024 (unanimous)
• Approved technical changes to Bill No. 8039 (unanimous)
• Approved amendment to Bill No. 8039 removing the 15 grams limitation (unanimous)
• Approved amendment to Bill No. 8039 allowing diversion program use with a 12-month deferment between convictions (majority; Jenkins Nay)
• Approved amendment to Bill No. 8039 removing incarceration for marijuana and synthetic cannabinoids on page 4 (unanimous)
• Approved amendment to Bill No. 8039 removing fines but keeping court costs for first offenses (unanimous)
• Tabled Bill No. 8039 until July 15, 2024 (unanimous)
• Tabled Bill No. 8043 until July 15, 2024 (unanimous)

Planning, Streets and Traffic Committee

The committee will consider a bill to establish a no-parking zone on Daughtery Street and an amendment regarding public right-of-way closures. The meeting also includes the approval of minutes from the May 30, 2024, meeting.

• Bill No. 8035: Create a NO PARKING ANYTIME zone on Daughtery Street between Marianna Street and Price Street
• Bill No. 8042: Update notice provisions for closing or abandoning public streets, alleys, or lanes

The committee reviewed two new bills: one creating a no-parking zone on Daughtery Street and another updating notice requirements for closing public streets. The minutes list these items as 'New Business' and 'Discussion' but do not record any votes, approvals, or denials. The committee also approved the minutes from the previous meeting on May 30, 2024.

• Approved minutes from May 30, 2024 meeting
• Bill 8035 (Daughtery Street no-parking zone) listed for discussion
• Bill 8042 (street closure notice updates) listed for discussion

Municipal Beautification Commission

The Commission established a subcommittee to review a proposal from the 'Friends of Ruffner Park' group regarding private funding and labor for park improvements. The body also reported receiving a $50,000 grant for a tree inventory project.

• Approved June 4 and 11, 2024 meeting minutes
• Accepted Treasurer's Report showing a balance of $86,332.27
• Formed Ruffner Park Subcommittee consisting of Anna Forbes, Barbara Rose, and Susan Shumate
• Selected faux green panels with white flowers for the Leon Sullivan Fence
• Reached consensus to place Tree City USA signs at the Carriage Trail, Haddad Riverfront Park, Spring Hill Cemetery, and the Capitol

Ordinance and Rules Committee

The committee will consider Bill No. 8037 to amend the Municipal Code regarding special event locations. The bill proposes updating the City Center PODA map and granting the City Manager authority to adjust boundaries for these locations.

• Bill No. 8037: Amend Municipal Code for City Center Private Outdoor Designated Area
• Addition of two special event locations to the PODA map
• Vesting City Manager with authority to adjust active PODA boundaries
• Requirement for additional signage at special event locations

The Ordinance and Rules Committee approved Bill No. 8037, which updates the Municipal Code for the City Center Private Outdoor Designated Area (PODA). The bill adds two special event locations — City Plaza at Slack Plaza and Haddad Riverfront Park — updates the PODA map, gives the City Manager authority to adjust the active PODA boundary for special events, and requires additional signage. The committee also approved the previous minutes from 5-6-2024 as amended. Both votes were unanimous among members present.

• Approved previous minutes from 5-6-2024 as amended (unanimous)
• Approved Bill No. 8037 updating City Center PODA special event locations, map, City Manager boundary authority, and signage (unanimous)
• Adjourned the meeting

Finance

The Finance Committee will review the City Center Business Improvement District's 2024-2025 work plan and budget. The meeting also includes proposals for computer replacements and a three-year internet service contract.

• Resolution No. 985-24: Approving the City Center Business Improvement District 2024-2025 budget and maintaining current fee rates
• Resolution No. 986-24: Authorizing purchase of HP computers and monitors
• Resolution No. 987-24: Authorizing a three-year contract with Segra for internet services
• Bill No. 8036: Amending the Municipal Code regarding Business Improvement District surplus funds

The Charleston City Council Finance Committee approved four items: the City Center Business Improvement District's 2024-2025 budget with unchanged fee rates, a $62,580 purchase of computers and monitors from HP, a three-year Segra internet services contract at $7,785.00 per month, and an amendment to Municipal Code Section 2-713 removing surplus fund provisions to align with state law. All votes were recorded as unanimous among members present. The committee also approved the June 17, 2024 minutes without reading.

• Approved Resolution No. 985-24: City Center BID 2024-2025 budget and same annual fee rate (unanimous)
• Approved Resolution No. 986-24: purchase of computers and monitors from HP for $62,580 (unanimous)
• Approved Resolution No. 987-24: three-year Segra internet contract at $7,785.00 per month (unanimous)
• Approved Bill No. 8036: amend Municipal Code Section 2-713 to remove surplus fund provisions (unanimous)
• Approved June 17, 2024 minutes as distributed by unanimous consent

City Council

The City Council will consider several financial resolutions, including the 2024-2025 budget for the City Center Business Improvement District. Other items include amending the municipal code regarding outdoor event areas and authorizing technology and internet service contracts.

• Resolution No. 988-24: Treatment of unhoused individuals during Regatta week
• Bill No. 8037: Amending City Center Private Outdoor Designated Area map and authority
• Resolution No. 985-24: Approving the 2024-2025 City Center Business Improvement District budget
• Resolution No. 986-24: Purchasing computers and monitors from HP
• Resolution No. 987-24: Three-year contract with Segra for city internet services

The City Council voted against a resolution that would have placed a moratorium on trespassing arrests for unhoused individuals during the Sternwheel Regatta. Council members approved updates to the City Center Private Outdoor Designated Area (PODA) and authorized the 2024-2025 budget for the City Center Business Improvement District. Additionally, the Council passed a bill to align municipal code regarding surplus funds with state law.

• Resolution 988-24 regarding unhoused individuals denied (1-24)
• Bill 8037 amending City Center PODA boundaries approved (25-0)
• Resolution 985-24 approving BID budget and fees adopted (25-0)
• Resolution 986-24 authorizing $62,580 computer purchase adopted (25-0)
• Resolution 987-24 authorizing 3-year internet contract adopted (25-0)
• Bill 8036 amending municipal code on surplus funds passed (25-0)

Charleston Historic Landmarks Commission

The Commission will review an application to replace a concrete walkway with salvaged bricks. The agenda also includes a report on minor work permits and the approval of previous meeting minutes.

• Certificate of Appropriateness request for 1563 Quarrier Street
• Report on Minor Work Permits
• Approval of March 21 and May 16, 2024 meeting minutes

Police Pension Board

The Police Pension and Relief Fund board will meet to vote on several individual retirement and disability pension requests. The agenda also includes a vote on the Louis Todd Taylor lawsuit settlement and 2024 cost-of-living adjustments.

• Vote on 2024 COLA increases
• Official vote on Louis Todd Taylor lawsuit settlement
• Review and vote on Shawn Wiggins retirement
• Review and vote on Michael Pridemore retirement
• Review and vote on James Hunt medical disability pension

City Center Business Improvement District

The Board of Directors will meet to review previous minutes and receive updates. Reports are scheduled regarding BID Ambassadors, the Treasurer, the Master Plan, and the Municipal Beautification Commission.

• BID Ambassador update by Sidney Gillis
• Treasurer report by Christy Bly
• Master Plan report update by Susie Salisbury
• Municipal Beautification Commission update by Lois Crichton

Finance

The Finance Committee will review several resolutions regarding city contracts and agency authorizations. Items include drug enforcement coordination, public art at Slack Plaza, and street paving services.

• Resolution 976-24: Victims of Crime Act grant application for Charleston Police
• Resolution 978-24: Vehicle purchases for Metropolitan Drug Enforcement Network Team
• Resolution 979-24: Art contract with Jonathan Cox for City Center at Slack Plaza
• Resolution 981-24: $500,000 transfer from Opioid Settlement Fund to CARE Office Fund
• Resolution 983-24: Asphalt street paving contract with Bear Contracting LLC

The committee approved several resolutions including a major asphalt paving contract and a $500,000 fund transfer for mental health services. Other actions included authorizing police vehicle purchases and renewing a lease for affordable housing.

• Approved $3,088,350 asphalt street paving contract with Bear Contracting LLC
• Approved $500,000 transfer from Opioid Settlement Fund to CARE Office Fund
• Approved $50,000 contract for 'River Flow' art installation at Slack Plaza
• Authorized direct purchase of MDENT and SEU vehicles up to $45,000 each
• Approved $29,500 grant application for Police Crime Victims Specialist
• Approved HUD Annual Action Plan for Program Year 2024
• Renewed lease with Religious Coalition for Community Renewal for 801 Smith Street
• Approved contract with Stryker Medical for CARE 1 Unit AED heart monitor

City Council

The City Council will consider several resolutions regarding public safety, infrastructure, and community services. Key items include a $500,000 fund transfer for the CARE Office and various authorizations for law enforcement and street paving.

• Transfer of $500,000 from Opioid Settlement Fund to CARE Office Fund
• Application for Victims of Crime Act grant program for Charleston Police
• Contract with Bear Contracting LLC. for asphalt street paving construction services
• Contract with artist Jonathan Cox for art at City Center at Slack Plaza
• Contract with Stryker Medical for a heart monitor and accessories for the CARE Team

The Charleston City Council voted to approve multiple resolutions during its June 17, 2024 meeting, including a $3,088,350 contract with Bear Contracting for street paving and a $500,000 transfer from the Opioid Settlement Fund to maintain the CARE Office Quick Response Team and Mental Health Coordinator. The council also authorized a $50,000 art installation contract for Slack Plaza, approved a lease renewal for affordable housing at 801 Smith Street, and backed various law enforcement and grant applications.

• Adopted Resolution 976-24: Applied for a $29,500 Victims of Crime Act grant for police crime victims specialist (Unanimous)
• Adopted Resolution 977-24: Submitted HUD Annual Action Plan for Program Year 2024 to 2025 (Unanimous)
• Adopted Resolution 978-24: Granted direct purchasing authority up to $45,000 for MDENT and SEU vehicles (Unanimous)
• Adopted Resolution 979-24: Approved $50,000 contract with artist Jonathan Cox for Slack Plaza art (Unanimous)
• Adopted Resolution 980-24: Renewed MDENT Memorandum of Understanding through June 2025 (Unanimous)
• Adopted Resolution 981-24: Transferred $500,000 from Opioid Settlement Fund to CARE Office Fund (Unanimous)
• Adopted Resolution 982-24: Renewed lease with Religious Coalition for Community Renewal for 801 Smith Street (Unanimous)
• Adopted Resolution 983-24: Approved $3,088,350 asphalt street paving contract with Bear Contracting LLC (Unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will review an application by Sabe Ellis to build a garage that extends beyond the existing front setback. The meeting also includes the approval of minutes from the March 28, 2024 hearing.

• Variance request for a garage at 1041 Bridge Rd.

Charleston Sanitary Board

The board will review several construction and engineering contracts, including pipe lining and sewer relocation projects. Discussion items include Northgate and Shadybrook Village sewers as well as a rate case.

• Change Order No. 2 for Rolling Hills Sanitary Sewer Improvements to $1,475,403.50
• Change Order No. 4 for FYE24 Annual Pipe Lining Contract to $296,323.12
• Award of Annual Pipe Lining Contract to Insight Pipe Contracting, LLC for $323,124.00
• Task Order No. 2 for Lovell Drive Sanitary Sewer Relocation Project in the amount of $50,100.00
• Purchase contract for an automatic transfer switch from Critical Power Management, Inc. for $80,550.00

Public Art Commission

The Charleston Public Art Commission will meet to approve March meeting minutes, review the director’s report on the 2024 COPA work plan, and receive an update on current public art projects. The agenda contains standard administrative items and progress reports without specific votes on new contracts or funding.

• Approval of March meeting minutes
• Director’s report on the 2024 COPA work plan update
• Update on PAC public art projects

Charleston Urban Renewal Authority

The Authority is reviewing several active programs including the West Side Patio and Smith Street project planning grant requests. The Commission will also enter an executive session to discuss real estate assets and legal matters regarding Beauregard Street, Washington Street East, and an East End rehabilitation line of credit.

• Smith Street phase I and II project planning grant requests
• West Side Patio ongoing business
• West Washington DoH streetscape program
• HUD facade grant
• East End renewal plan expiration on 12/31/24

Municipal Beautification Commission

The Municipal Beautification Commission is holding a special meeting to discuss the EquiTree Federal Grant Tree Inventory proposal.

• EquiTree Federal Grant Tree Inventory Proposal

The Municipal Beautification Commission recommended Davey Tree as the preferred firm for a federal EquiTree grant application to fund a city tree inventory. The grant amount is $50,000, and the commission noted that the city may need to conduct competitive bidding for the project. If successful, the commission plans to seek additional grant funding later this year to cover remaining project costs.

• Recommended Davey Tree as preferred firm for EquiTree grant application (motion carried)
• Commission agreed to pursue additional EquiTree grant funding later in 2024 if initial grant is awarded

Charleston Land Reuse Agency

The agency will review reports regarding ARPA funds and public education initiatives. The meeting includes discussions on unfinished business for Lewis & Thompson Streets and new business for Wertz Avenue and Main Street.

• ARPA Funds Update
• New Construction Incentive Program Report
• 1548 Lewis & 600 Thompson Streets, RCCR
• 176 Wertz Avenue
• 600 Main Street

Civic Center/Auditorium Board

The board will review financial reports and previous discussion items. The agenda includes facility updates and venue reports.

• Approval of April 30, 2024 minutes
• Financial report by Mr. Nelson
• Facility report regarding short-term and long-term items

The Charleston Coliseum & Convention Center / Municipal Auditorium Board approved the minutes from the April 30, 2024 meeting and accepted the May 2024 financial report for filing. A venue report including a year-end review was presented but no further decisions were made. The meeting adjourned after these procedural approvals.

• Approved April 30, 2024 meeting minutes as distributed
• Accepted and filed May 2024 financial report as distributed

Charleston Green Team

The Charleston Green Team will conduct its second session of strategic planning. The meeting is scheduled for June 10, 2024, at City Hall.

• Strategic Planning, 2nd Session

Municipal Beautification Commission

The commission will receive updates on various city projects including the Leon Sullivan Fence and Ruffner Park. The Tree Board will provide status reports on tree inventory and the 100-Tree Initiative.

• Leon Sullivan Fence update
• Ruffner Park and Living Wall update
• Davis Park benches and planter update
• The 100-Tree Initiative update
• Community EquiTree Grant discussion

The Commission approved the purchase of a green screen for Leon Sullivan Way, funded by The Elliot Family Foundation. Members also voted to reduce the height of elevated mounds at Ruffner Park and to seek federal grant funding for a city-wide tree inventory.

• Approved purchase of green screen for Leon Sullivan Way (voice vote)
• Approved reducing Ruffner Park elevated mounds from 30 inches to 12 inches
• Approved seeking Equitree grant funding for city-wide tree inventory (voice vote)
• Approved May 7, 2024 meeting minutes
• Accepted Treasurer's Report with Ruffner Park Implementation Fund Balance amendment to $12,299.11

Finance

The Finance Committee will review resolutions for fleet vehicle purchases and a Microsoft enterprise agreement. The committee will also consider bills regarding the abandonment of specific public rights-of-way.

• Resolution No. 973-24: Purchase of nine Jeep Grand Cherokees from Stephens Auto Group
• Resolution No. 974-24: Microsoft Enterprise Agreement with Crayon Software Experts LLC
• Bill No. 8033: Closing a 10-foot strip of land in Woodrum Addition
• Bill No. 8034: Closing a 10-foot alley across block 12 of the JB Walker Addition

The Charleston City Council Finance Committee approved two resolutions and two bills. Resolution No. 973-24 authorizes the purchase of nine Jeep Grand Cherokees from Stephens Auto Group for $363,060, or $40,340 per vehicle, through a competitive bid process. Resolution No. 974-24 authorizes a three-year Microsoft Enterprise Agreement with Crayon Software Experts LLC at $118.051.87 per year. Bill No. 8033 closes a 10-foot right-of-way across lot 6 of the Woodrum Addition and conveys it to Jerry Lacy Jr. for $100. Bill No. 8034 closes a 10-foot alley in block 12 of the JB Walker Addition and conveys it to Randolph Street Baptist Church for $3,600, with the City reserving a sewer easement. All items were approved by voice vote with members present voting in the majority; the minutes do not record individual vote tallies.

• Approved Resolution No. 973-24: purchase nine Jeep Grand Cherokees from Stephens Auto Group for $363,060 ($40,340 per vehicle)
• Approved Resolution No. 974-24: three-year Microsoft Enterprise Agreement with Crayon Software Experts LLC at $118.051.87 per year
• Approved Bill No. 8033: close 10-foot right-of-way across lot 6 of Woodrum Addition and convey to Jerry Lacy Jr. for $100
• Approved Bill No. 8034: close 10-foot alley in block 12 of JB Walker Addition and convey to Randolph Street Baptist Church for $3,600, with City sewer easement reserved
• Approved May 20, 2024 meeting minutes by unanimous consent (Ceperley absent for vote)

City Council

The City Council will consider several bills regarding land rights and zoning amendments. The agenda also includes authorizations for fleet vehicle purchases and a Microsoft enterprise agreement.

• Bill No. 8032: Amending Zoning Ordinance regarding firearms sales and development approval durations
• Resolution No. 973-24: Purchasing nine Jeep Grand Cherokees from Stephens Auto Group for Fleet Services
• Resolution No. 974-24: Entering a Microsoft Enterprise Agreement with Crayon Software Experts LLC
• Bill No. 8033: Closing a 10-foot strip of land in the Woodrum Addition
• Bill No. 8034: Closing a 10-foot alley across block 12 of the JB Walker Addition

The City Council passed Bill No. 8032 to amend the Zoning Ordinance, aligning local rules with new state laws regarding firearms sales and development timelines. The Council also approved Bill No. 8033 to close and sell a public walkway and stairs to a private owner, and Bill No. 8034 to abandon an alleyway and convey it to Randolph Street Baptist Church. Additionally, the Council authorized the purchase of nine vehicles and a three-year software contract.

• Bill No. 8032 (Zoning Ordinance amendment) passed (18-4)
• Bill No. 8033 (Abandonment/sale of walkway and stairs) passed (20-2)
• Bill No. 8034 (Abandonment/sale of alley to church) passed (21-0)
• Resolution No. 975-24 (Health Dept. environmental fees) adopted (unanimous)
• Resolution No. 973-24 (Purchase of 9 Jeep Grand Cherokees, $363,060) adopted (unanimous)
• Resolution No. 974-24 (Microsoft software agreement, $118,051.87/year) adopted (unanimous)
• Pepper Amendment to Bill No. 8032 failed (10-12)
• Motion to refer Bill No. 8032 to Ordinance Committee failed

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider two bills to close public rights-of-way in the Woodrum and JB Walker additions. The committee will also review a text amendment regarding firearm sales restrictions and development project approval durations.

• Bill No. 8033: Closing a 10 ft strip of land at lot 6 of the Woodrum Addition
• Bill No. 8034: Closing a 10 ft alley across block 12 of the JB Walker Addition
• Bill No. 8032: Amending zoning ordinance to eliminate firearm sales restrictions and adjust development approval durations

The Planning, Streets and Traffic Committee approved two bills to close and abandon public rights-of-way. The committee also approved a zoning ordinance amendment regarding firearms sales and development project approval timelines.

• Approved Bill No. 8033 to close a 10 ft public walkway strip in Woodrum Addition (6-0)
• Approved Bill No. 8034 to close a 10 ft alley in JB Walker Addition (6-0)
• Approved Bill No. 8032 to eliminate firearms sales restrictions and amend development approval timelines (6-0)
• Adopted April 22, 2024 meeting minutes (5-0)

City Center Business Improvement District

The Board of Directors will meet to review previous minutes and receive updates. Reports are scheduled regarding BID Ambassadors, the Treasurer, the Master Plan, and the Municipal Beautification Commission.

• BID Ambassador Update
• Treasurer Report
• Master Plan report update
• Municipal Beautification Commission update

City Council

The City Council will review several budget resolutions for the 2024-2025 fiscal year, including parking and convention center funds. The agenda also includes proposals for fire station renovations and the purchase of new police and fire vehicles.

• Approval of FY 2024-2025 Parking System and Coliseum budgets
• Purchase of real property on the 1300 Block of Lee Street East
• Contract with KZF Design, Inc. for a new fire department headquarters
• Renovation project for eight fire stations via The Thrasher Group, Inc.
• Purchase of 20 Ford Interceptors from Stephens Auto Group

Council authorized the $295,000 purchase of property on Lee Street East for a new Fire Department headquarters and approved contracts for its design and station renovations. The council also adopted several fiscal year 2024-2025 budgets and approved the purchase of 20 new Ford Interceptor vehicles.

• Approved $295,000 purchase of land on 1300 Block of Lee Street East for Fire Department Headquarters (Unanimous)
• Approved contract with KZF Design, Inc. for Fire Department headquarters design and management (Unanimous)
• Approved contract with The Thrasher Group, Inc. for phase one of fire station renovations (Unanimous)
• Approved purchase of 20 Ford Interceptors at $44,143.00 each (Unanimous)
• Adopted FY 2024-2025 Parking System budget (Unanimous)
• Adopted FY 2024-2025 Coliseum & Convention Center and Municipal Auditorium budget (Majority; 1 Nay)
• Approved Amendment No. 8 of the FY 2023-2024 General Fund Budget (Unanimous)
• Approved lease amendment with Shaner Charleston LLC for ground lease adjacent to 100 Civic Center Drive (Unanimous)

Finance

The Finance Committee will review several resolutions regarding city budgets and municipal contracts. Proposed actions include purchasing real property near Fire Department Station 1 and acquiring vehicles for police and fire services.

• Resolution No. 965-24: FY 2024-2025 Parking System budget
• Resolution No. 966-24: FY 2024-2025 Coliseum & Convention Center and Municipal Auditorium budget
• Resolution No. 967-24: Amendment No. 8 of the FY 2023-2024 General Fund Budget
• Resolution No. 969-24: Purchase of real property on the 1300 Block of Lee Street East
• Resolution No. 970-24: Contract with KZF Design, Inc. for a new fire department headquarters

The Charleston City Council Finance Committee approved the proposed Fiscal Year 2024-2025 budgets for the Parking System and for the Coliseum & Convention Center and Municipal Auditorium. It also approved a General Fund budget amendment, a ground lease extension with Shaner Charleston LLC, the $295,000 purchase of property on the 1300 Block of Lee Street East for a new Fire Department headquarters, and contracts for fire department design and station renovation work. The committee additionally authorized the purchase of twenty 2025 Ford Interceptors for the police and fire departments. All items passed, with one nay vote recorded on the Coliseum & Convention Center budget.

• Approved Resolution No. 965-24, FY2024-2025 Parking System budget
• Approved Resolution No. 966-24, FY2024-2025 Coliseum & Convention Center and Municipal Auditorium budget (one nay, Ceperley)
• Approved Resolution No. 967-24, Amendment No. 8 to the FY2023-2024 General Fund Budget
• Approved Resolution No. 968-24, lease amendment with Shaner Charleston LLC extending ground lease adjacent to 100 Civic Center Drive
• Approved Resolution No. 969-24, purchase of property on the 1300 Block of Lee Street East for $295,000 plus up to $15,000 closing costs for a Fire Department headquarters
• Approved Resolution No. 970-24, contract with KZF Design, Inc. for fire department headquarters design and construction management
• Approved Resolution No. 971-24, contract with The Thrasher Group, Inc. for phase one renovation assessment of eight fire stations
• Approved Resolution No. 972-24, purchase of twenty 2025 Ford Interceptors at $44,143.00 each from Stephens Auto Group

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will consider an application to construct a deck at the rear of 1543 Quarrier Street. The meeting also includes a report on minor work permits and the approval of minutes from the March 21, 2024 meeting.

• Certificate of Appropriateness application for a deck at 1543 Quarrier Street
• Report on minor work permits
• Approval of March 21, 2024 meeting minutes

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will review reports regarding ARPA funds and the 2024 tax sale. The meeting also includes discussions on new construction incentives and projects at 1548 Lewis, 600 Thompson, and 704 Beatrice Streets.

• ARPA Funds Update
• New Construction Incentive Program Report
• 2024 Tax Sale Report
• 1548 Lewis & 600 Thompson Streets, RCCR
• 704 Beatrice Street, Appalachia Service Project

Public Art Commission

The commission will review the 2024 COPA Work Plan update and receive a public art project update. The agenda includes a site visit for the Snyder Sculpture Project.

• 2024 COPA Work Plan Update
• Snyder Sculpture Project site visit

Charleston Sanitary Board

The Charleston Sanitary Board will meet via Zoom to review financial reports and approve previous meeting minutes. The board is also considering an engineering services agreement with Burgess and Niple, Inc. and the CSB 2025 Budget.

• Engineering Services Agreement with Burgess and Niple, Inc. (May 9, 2024 – May 9, 2027)
• Approval of the CSB 2025 Budget
• Review of Unaudited Financial Report and Check Register through April 30, 2024

Municipal Planning Commission

The commission will consider two bills to close public rights-of-way in the Woodrum and JB Walker additions. Additionally, a text amendment is proposed to eliminate restrictions on firearms sales and update development project approval durations.

• Right-of-Way Closure (Bill No. 8033): 10 ft strip of land at lot 6 of Woodrum Addition
• Right-of-Way Closure (Bill No. 8034): 10 ft alley across block 12 of JB Walker Addition
• Text Amendment (Bill No. 8032): Eliminating restrictions on firearms sales
• Text Amendment (Bill No. 8032): Amending administrative sections for development project approval durations

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review ongoing business, including the West Washington DoH streetscape program. The agenda includes a loan extension request by Crawford Holdings and a matching grant for Smith Street planning. An executive session is scheduled to discuss real estate assets and legal matters.

• Loan extension request by Crawford Holdings
• Matching grant for Smith Street planning (Leon Sullivan to Capitol Street)
• West Washington DoH streetscape program update
• East End renewal plan renewal (expires 12/31/24)
• Executive session regarding real estate assets including Beauregard Street and Lee Street Property

Municipal Beautification Commission

The commission will receive updates on several city projects including Shanklin Park, Ruffner Park, and the Leon Sullivan Fence. The meeting also includes reports regarding tree initiatives and public grounds.

• Shanklin Park/Snyder Sculpture update
• Ruffner Park update
• Leon Sullivan Fence update
• City Bench update
• The 100-Tree Initiative update

The commission approved a 300-foot pollinator garden on Kanawha Boulevard and formed a subcommittee to address invasive species threatening the city's tree canopy. They also confirmed that the 100-Tree Initiative goal was exceeded, allowing the city to apply for an Arbor Day Foundation award. Updates were provided on public art installations, park renovations, and a fence project, though no new contracts were signed.

• Approved 300-foot pollinator garden on Kanawha Boulevard
• Created subcommittee to develop strategy against invasive vines
• Confirmed 100-Tree Initiative goal exceeded
• Approved March 2024 minutes (voice vote)
• Accepted Treasurer's Report ($85,347.02 balance)

Finance

The Finance Committee will review several resolutions regarding city expenditures. These include a budget amendment for the FY 2023-2024 General Fund and various contracts for fire department gear, medical equipment maintenance, and road salt.

• Amendment No. 7 of the FY 2023-2024 General Fund Budget
• Purchase of body armor from Atlantic Diving Supply for Charleston Fire Department
• Purchase of 13 sets of replacement Turnout personal protective equipment from Witmer Public Safety
• Equipment maintenance contract with Stryker Medical
• Road salt purchase contract with Compass Minerals America, Inc.

The committee approved several expenditures for the Charleston Fire Department, including body armor and protective equipment. It also authorized a budget amendment for the General Fund and a contract for road salt.

• Approved Amendment No. 7 of the FY 2023-2024 General Fund Budget (Majority)
• Approved $81,321.00 purchase of body armor from Atlantic Diving Supply (Unanimous)
• Approved $62,000.00 purchase of 13 sets of Turnout PPE from Witmer Public Safety (Unanimous)
• Approved $35,312.05 maintenance contract with Stryker Medical (Unanimous)
• Approved road salt contract with Compass Minerals America, Inc. at $98.90 per ton (Unanimous)

Ordinance and Rules Committee

The Ordinance and Rules Committee will review a bill to amend municipal requirements and penalties for bicycle riders and motorized vehicles. Resolution No. 963-24 regarding the No Mow May initiative was removed from the agenda.

• Bill No. 8030: Amendment of requirements and penalties for bicycle riders and motorized vehicles

The Ordinance and Rules Committee approved a committee substitute for Bill No. 8030. The bill modernizes requirements and penalties for bicycle riders and motorized vehicles to align with State Code.

• Approved previous minutes from 4-1-2024 (unanimous)
• Approved Bill No. 8030 Committee Substitute (unanimous)

Charleston Green Team

The Charleston Green Team is meeting to conduct strategic planning. No updates or unfinished business items are listed on the agenda.

• Strategic Planning

City Council

The Charleston City Council will consider revisions to the city's comprehensive and downtown redevelopment plans. The agenda also includes budget amendments and equipment purchases for the fire department.

• Revision of the comprehensive plan and downtown redevelopment plan (Bill No. 8021)
• Updated requirements and penalties for bicycle riders and motorized vehicles (Bill No. 8030)
• Amendment No. 7 to the FY 2023-2024 General Fund Budget (Resolution No. 958-24)
• Purchase of body armor from Atlantic Diving Supply for the Fire Department (Resolution No. 959-24)
• Purchase of 13 sets of replacement turnout PPE from Witmer Public Safety (Resolution No. 960-24)

City Council unanimously passed Bill No. 8030 Committee Substitute, updating traffic penalties and bicycle rules, including a three-foot passing distance for bicycles and removal of bicycle licensing requirements. Council also unanimously adopted the March 2024 revised 'Imagine Charleston: Comprehensive Plan' and 'Downtown Redevelopment Plan' (Bill No. 8021). Six finance resolutions were adopted, including a $81,321 body armor purchase and a $62,000 turnout gear purchase for the Fire Department, a $35,312.05 Stryker Medical maintenance contract, a road salt contract at $98.90 per ton, and a budget amendment moving funds from Contingency to the PERS City Council Fund. A resolution on gift rules (Resolution No. 964-24) was introduced and referred to the Ordinance and Rules Committee.

• Passed Bill No. 8030 Committee Substitute updating traffic and bicycle ordinances (unanimous, 24 yeas, 0 nays, 3 absent)
• Adopted Bill No. 8021 revising the 'Imagine Charleston: Comprehensive Plan' and 'Downtown Redevelopment Plan' (unanimous, 24 yeas, 0 nays, 3 absent)
• Adopted Resolution No. 958-24 amending FY 2023-2024 General Fund Budget, moving funds from Contingency to PERS City Council Fund (23 yeas, 0 nays, 1 abstain, 3 absent)
• Adopted Resolution No. 959-24 authorizing purchase of body armor from Atlantic Diving Supply for $81,321.00 for Charleston Fire Department (unanimous)
• Adopted Resolution No. 960-24 authorizing purchase of 13 sets of Turnout personal protective equipment from Witmer Public Safety for $62,000.00 for Charleston Fire Department (unanimous)
• Adopted Resolution No. 961-24 authorizing contract with Stryker Medical for equipment maintenance for $35,312.05 (unanimous)
• Adopted Resolution No. 962-24 authorizing contract with Compass Minerals America, Inc. for road salt at $98.90 per ton (unanimous)
• Introduced Resolution No. 964-24 on gift rules and referred it to Ordinance and Rules Committee

Municipal Auditorium Special Committee

The committee will hold a question and answer session regarding architectural and engineering matters. The meeting also includes a discussion with the facilities operator or manager.

• Architectural / Engineering Question and Answer
• Facilities Operator / Manager Discussion

Civic Center/Auditorium Board

The meeting consists of routine reports and procedural business. The board will review budget, financial, facilities, and venue updates.

• Approval of March 26, 2024, minutes
• Budget and Rates Committee Report
• Financial Report
• Report of Facilities
• Venue Report

Planning, Streets and Traffic Committee

The committee will consider Bill No. 8021, which proposes revisions to the city's comprehensive and downtown redevelopment plans. The agenda also includes discussions regarding Midtown loading zone rules and a speed limit reduction for Kanawha City's Frontage Road.

• Bill No. 8021: Revisions to 'Imagine Charleston: Comprehensive Plan' and 'Downtown Redevelopment Plan'
• New rules for Midtown loading zones
• Request to reduce Kanawha City Frontage Road speed limit to 25 MPH

The provided document contains the agenda for the April 22, 2024, meeting and minutes from a previous meeting on February 26, 2024. There are no recorded decisions or outcomes for the April 22 meeting.

Charleston Green Team

The Charleston Green Team will discuss strategic planning and review a report from the April 12th tree planting ceremony. The meeting also includes updates on committee vacancies and various committee reports.

• Strategic planning discussion
• April 12th tree planting ceremony report
• Green Team vacancy and Vice chair opening
• EECBG Proposal committee report
• Updates from City Council Environment & Recycling Committee and Dept. of Public Works

City Council

The City Council will consider Bill No. 8029, which relates to the laying of levies on real, personal, and public utility property. The meeting also includes standard procedures such as roll call and public speakers.

• Bill No. 8029 relating to real, personal, and public utility levies

City Council approved Bill No. 8029 to establish the levy order and rate sheet for real, personal, and public utility property. Councilmember Jenkins stated that the levy rates have not increased.

• Approved Bill No. 8029 relating to property tax levies (25-0)

City Center Business Improvement District

The City Center Business Improvement District Board will review previous meeting minutes and receive several progress reports. These include updates on the BID Ambassador program, the Treasurer's report, and the Master Plan. The board will also hear an update from the Municipal Beautification Commission.

• BID Ambassador Update
• Treasurer Report
• Master Plan report
• Municipal Beautification Commission update

City Council

The City Council will consider several budget amendments for the FY 2023-2024 General Fund. The agenda also includes proposals to grant $1,500,000 in American Rescue Plan Act funds to the Charleston Land Reuse Agency and various service contracts.

• Resolution No. 952-24: Amendment No. 5 of the FY 2023-2024 General Fund Budget
• Resolution No. 953-24: Amendment No. 6 of the FY 2023-2024 General Fund Budget
• Resolution No. 954-24: $1,500,000 in American Rescue Plan Act funds for Charleston Land Reuse Agency
• Resolution No. 955-24: Contract with Claxton & Sons for Portland Cement
• Resolution No. 956-24: Contract with Martin Marietta Materials, Inc. for aggregate stone

Council approved the creation of the East End Private Outdoor Designated Area (PODA) to allow regulated alcohol consumption in specific public rights-of-way. The council also authorized several budget amendments and contracts for city infrastructure and community facilities.

• Passed Bill No. 8031 creating the East End PODA (24-1)
• Approved General Fund Budget Amendment No. 5 for bike plan, police vests, and paving (Unanimous)
• Approved General Fund Budget Amendment No. 6 for EMS salary incentives (Unanimous)
• Authorized $1.5M in ARPA funds for the Charleston Land Reuse Agency (Unanimous)
• Approved contract with Claxton & Sons for Portland Cement (Unanimous)
• Approved contract with Martin Marietta Materials, Inc. for aggregate stone (Unanimous)
• Approved $1.2M contract with FieldTurf USA, Inc. for North Charleston Community Center field (Unanimous)
• Approved four unnamed appointments (Unanimous)

Finance

The Finance Committee will review budget amendments and several proposed contracts. This includes allocating ARPA funds to the Charleston Land Reuse Agency and approving purchases of cement and stone.

• $1,500,000 ARPA fund grant to Charleston Land Reuse Agency
• Contract with Claxton & Sons for Portland Cement
• Contract with Martin Marietta Materials, Inc. for aggregate stone
• Turf installation for North Charleston Community Center multi-use field
• Amendments to the FY 2023-2024 General Fund Budget

The committee approved several budget amendments and procurement contracts, including funds for the Charleston Land Reuse Agency and the North Charleston Community Center. It also certified the city's levy order and rate sheet for the upcoming fiscal year.

• Approved Resolution No. 952-24 to amend FY 2023-2024 General Fund Budget for bike study, paving, police vests, and youth food program
• Approved Resolution No. 953-24 to amend FY 2023-2024 General Fund Budget for EMS and fire department stipends
• Approved Resolution No. 954-24 granting $1,500,000 in ARPA funds to the Charleston Land Reuse Agency
• Approved Resolution No. 955-24 for a contract with Claxton & Sons to purchase Portland Cement
• Approved Resolution No. 956-24 for a contract with Martin Marietta Materials, Inc. to purchase aggregate stone
• Approved Resolution No. 957-24 for a contract with FieldTurf USA, Inc. not to exceed $1,200,000 for North Charleston Community Center field
• Approved Bill No. 8029 to certify the levy order and rate sheet for the fiscal year beginning July 1, 2024

Charleston Sanitary Board

The Board will review financial reports and consider several contract changes and new agreements. Items include updates to existing sanitary sewer contracts and a potential thermal energy storage microgrid pilot.

• Change Order No. 1 for Rolling Hills Sanitary Sewer Improvements: $9,330.00 increase to Tribute Contracting and Consultants, LLC
• Change Order No. 3 for FYE24 Annual Pipe Lining Contract: $110,012.00 increase to Insight Pipe Contracting, LLC
• Letter of Intent with Upshots Energy Development LLC for a thermal energy storage microgrid pilot
• Agreement for Engineering Services with Burgess and Niple, Inc. starting May 1, 2024
• Transfer of funds from WesBanco General Fund to JPMorgan Chase General Fund

Spring Hill Cemetery Park Commission

The Commission will review expenditures and discuss financing for mausoleum roof repairs using Mountain View Perpetual Care Trust funds. The meeting also includes a motion to divide the cost of paving roads in Mountain View Memorial Park with the City.

• Financing mausoleum roof repair via Mountain View Perpetual Care Trust
• Motion to divide road paving costs in Mountain View Memorial Park with the City
• Acquisition of property adjacent to Spring Hill Cemetery Park at tax sale
• Discussion of cleaning service and contract labor

Ordinance and Rules Committee

The Ordinance and Rules Committee will review two bills regarding municipal code amendments. These include updated requirements for bicycle riders and motorized vehicles, as well as new regulations for Private Outdoor Designated Areas.

• Bill No. 8030: updating requirements and penalties for bicycle riders and motorized vehicles
• Bill No. 8031: updating Private Outdoor Designated Area regulations and creating the East End PODA

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review progress on various grants and streetscape programs. The authority will also enter an executive session to discuss real estate matters involving several properties.

• West Washington DoH streetscape program update
• Smith Street revised project planning grant request
• East End renewal plan renewal (expires 12/31/24)
• Real estate discussions for Beauregard Street and Lee Street Property
• City Center BID Region 3 grant application

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will review several applications for local properties. This includes evaluating New Construction Incentive Program proposals and donation requests for two addresses. The agency will also receive updates on ARPA funds and 2024 tax sale bids.

• HOPR Application for 1007 Grant Street
• NCIP proposals for 401 Ohio Avenue, 201-203 Bream, 511 Ohio Avenue, and 1514 2nd Avenue
• Donation requests for 1502 Chandler Drive and 653 South Ruffner Road
• Review of 2024 Delinquent Tax Sale Bids
• ARPA Funds Update report

Municipal Auditorium Special Committee

This meeting consists of procedural items and a general discussion regarding the background and history of the Municipal Auditorium. No specific actions or decisions are listed on the agenda.

• No specific projects, contracts, or ordinances are listed.

The Select Advisory Committee discussed a ZMM Architects & Engineers assessment of the Municipal Auditorium, which is currently closed due to health and safety issues. The assessment presented two options of similar cost: a full renovation with a 7,500 square foot addition or the construction of a new 50,000 square foot auditorium.

Municipal Planning Commission

The Commission will review a presentation regarding Bill No. 8021 to revise the city's comprehensive and downtown redevelopment plans. The Commission is also scheduled to consider final plat approval for a subdivision at 1013 Walnut Road.

• Final plat approval for subdivision at 1013 Walnut Road
• Presentation of Bill No. 8021 regarding 'Imagine Charleston: Comprehensive Plan'
• Presentation of Bill No. 8021 regarding 'Imagine Charleston: Downtown Redevelopment Plan'

The Municipal Planning Commission approved the final plat for a 4-lot subdivision at 1013 Walnut Road, where a 4-unit apartment complex is being divided along party walls. The commission also adopted Bill No. 8021, which revises the city's comprehensive plan and downtown redevelopment plan, after it was formally introduced to City Council on April 1, 2024. Minutes from the March 6, 2024 meeting were approved with a correction to the attendance list. Announcements noted a merger of the Planning and Building Departments and a traffic calming seminar.

• Approved final plat for subdivision at 1013 Walnut Road (8-0)
• Adopted Bill No. 8021 revising the comprehensive plan and downtown redevelopment plan (8-0-1, Cory Stout abstained)
• Approved March 6, 2024 minutes with attendance correction (9-0)

Municipal Beautification Commission

The commission will receive updates on several city beautification projects, including Shanklin Park, Ruffner Park, and the Leon Sullivan Fence. The agenda also includes reports regarding tree initiatives and public grounds.

• Shanklin Park/Snyder Sculpture update
• Ruffner Park update
• Leon Sullivan Fence update
• The 100-Tree Initiative update
• Tree City USA & Arbor Day Ceremony update

The Municipal Beautification Commission approved two spending motions: up to $4,500 for bunting, flags and banners for use around the city, and up to $1,200 to hire an artist to produce and install Charleston graphics on the greenery wall. Both passed unanimously. The commission also approved the March 4, 2025 minutes and heard updates on the Capitol Connector project, Ruffner Park, and Arbor Day. The treasurer reported a remaining balance of $204,310.26 as of April 1, 2025, excluding several named items, plus a $10,000 pledge from Callen McJunkin payable in $2,500 installments over four years.

• Approved up to $4,500 for purchase of bunting, flags and banners for use around the city (unanimous)
• Approved up to $1,200 to hire an artist to execute, produce and install Charleston graphics on the greenery wall (unanimous)
• Approved minutes of the March 4, 2025 meeting (unanimous)

City Council

The City Council will review multiple resolutions regarding city maintenance and infrastructure. These include authorizations for vehicle purchases, cemetery upkeep, and street repairs.

• Purchase of 3 new dump trucks from National Auto Fleet Group
• Purchase of a new woodchipper from Vermeer of Heartland
• Demolition services contract with Bob’s Dump Truck Service
• Asbestos inspection and removal contracts with Pinnacle Consultants, LLC and Astar Abatement, Inc.
• Concrete street repair construction services by McClanahan Construction Company, LLC

City Council unanimously approved several infrastructure and maintenance contracts, including street repairs and equipment for the Street Department and Spring Hill Cemetery. The council also authorized new contracts for demolition and asbestos services.

• Approved $990,000 contract with McClanahan Construction Company, LLC for concrete street repair (Unanimous)
• Approved $563,772 purchase of three 2025 International AV607 SBA dump trucks (Unanimous)
• Approved $280,000 contract with V.M.B Buildings and Grounds, LLC for Spring Hill Cemetery maintenance (Unanimous)
• Approved $84,354 contract with WQ Watters for Haddad Riverfront Park Canopy cleaning and painting (Unanimous)
• Approved $50,793.57 purchase of a new woodchipper for Spring Hill Cemetery (Unanimous)
• Approved demolition services contract with Bob’s Dump Truck Service at $3.48 per square foot (Unanimous)
• Approved asbestos removal contract with Astar Abatement, Inc. at $2.44 per square foot (Unanimous)
• Approved asbestos inspection contract with Pinnacle Consultants, LLC (Unanimous)

Finance

The Finance Committee will review several resolutions authorizing various city contracts and equipment purchases. These items include new vehicles for the Street Department and maintenance services for local parks and cemeteries.

• Purchase of three new dump trucks from National Auto Fleet Group
• Purchase of a woodchipper for Spring Hill Cemetery
• Contracts for asbestos inspection, testing, and removal
• Contract for concrete street repair construction services
• Maintenance contracts for Spring Hill Cemetery Park and Haddad Riverfront Park Canopy

The Finance Committee approved several resolutions for city equipment, maintenance contracts, and infrastructure repairs. These include the purchase of dump trucks and a woodchipper, as well as contracts for demolition, asbestos services, and street repair.

• Approved $563,772.00 purchase of three 2025 International AV607 SBA dump trucks (Majority)
• Approved $50,793.57 purchase of a woodchipper for Spring Hill Cemetery (Unanimous)
• Approved demolition services contract with Bob’s Dump Truck Service at $3.48 per sq ft (Unanimous)
• Approved asbestos inspection contract with Pinnacle Consultants, LLC (Unanimous)
• Approved asbestos removal contract with Astar Abatement, Inc. at $2.44 per sq ft (Unanimous)
• Approved $280,000.00 grounds maintenance contract for Spring Hill Cemetery Park (Unanimous)
• Approved $990,000 contract with McClanahan Construction Company, LLC for concrete street repair (Unanimous)
• Approved $84,354.00 contract with WQ Watters for Haddad Riverfront Park Canopy maintenance (Unanimous)

Board of Zoning Appeals

The Board is reviewing an application for a conditional use permit to install a temporary antenna at 330 MacCorkle Avenue, SE. The meeting also includes the approval of minutes from the March 14, 2024 hearing.

• Conditional use permit application for a temporary cell antenna at 330 MacCorkle Avenue, SE
• Approval of March 14, 2024 meeting minutes

LGBTQ+ Working Group

The group will review meeting minutes from January 10, 2024, and receive a financial update. Members will also hold a discussion regarding anti-bullying ordinance or policy language.

• Review of January 10, 2024, meeting minutes
• Discussion on Anti-Bullying Ordinance/Policy Language

Civic Center/Auditorium Board

The board will review the financial report, venue report, and facility issues. The agenda includes approval of previous minutes and a follow-up on previously discussed items.

• Approval of February 27, 2024, meeting minutes
• Financial Report by Mr. Nelson
• Venue Report by Mr. Leahy
• Report of Facilities regarding short term and long term items

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will meet to review a Certificate of Appropriateness application for a rear deck. The agenda also includes a report on minor work permits and the approval of minutes from the February 15, 2024 meeting.

• Certificate of Appropriateness request for a deck at 1555 Quarrier Street
• Report on Minor Work Permits
• Approval of minutes from the 2/15/2024 CHLC meeting

Charleston Green Team

The Charleston Green Team will discuss the start date for strategic planning and provide a report on the 2024 WV legislative session. The meeting also includes updates on committee reports and discussions regarding board vacancies.

• Strategic planning kick-off date discussion
• Report on 2024 WV legislative session
• EECBG Proposal deadline update (April 30, 2024)
• Discussion of Green Team and Vice Chair vacancies
• Updates from the Department of Public Works and City Council Environment & Recycling Committee

The Charleston Green Team adopted the previous meeting's minutes and amended the agenda to include Arbor Day discussions. They approved a strategic planning process starting April 15 with a kickoff meeting on April 17. The group reviewed environmental legislative outcomes, noting that community solar and air monitoring bills did not pass, and discussed upcoming city cleanups and recycling updates.

• Adopted February 21 minutes (unanimous)
• Amended agenda to include Arbor Day (unanimous)
• Approved strategic planning start date of April 15
• Scheduled strategic planning kickoff meeting for April 17
• Adjourned meeting at 1:01 pm

General

The agency will review property redevelopment applications and letters of intent. The agenda includes a report from the Property Evaluation Committee and discussion regarding property disposition policies.

• NCIP Lot Redevelopment Application (Rashid/Woolf)
• NCance NCIP Letters of Intent
• HOPR Application for RCCR at 1002 Grant Street
• Property Disposition Policies discussion

Finance

The committee is considering several resolutions regarding city contracts and fund management. This includes approving the upcoming municipal budget and establishing a maintenance fund for artificial turf sports fields. The meeting also covers infrastructure repairs and equipment purchases.

• Approval of the Official Municipal Budget Document for Fiscal Year 2024-2025
• Agreement with GAI for the Capital Connector Project using a Federal RAISE Grant
• Establishment of capital projects fund 205 for artificial turf sports field maintenance
• Contract with Ohio West Virginia EXC to fix four roadway embankment issues
• Purchase of cardio equipment from SportsArt Ohio for Parks and Recreation

The Finance Committee approved the Official Municipal Budget Document for Fiscal Year 2024-2025, which maintains current tax levy rates. The committee also authorized contracts for a $1.975 million Capital Connector Project, a $417,400 road embankment repair, and a $475,000 letter of credit for workers' compensation. Additionally, a new fund for artificial turf maintenance was established, and cardio equipment purchases for parks were approved.

• Approved Official Municipal Budget Document for FY 2024-2025 (unanimous)
• Authorized $1,975,000 agreement with GAI Consultants for Capital Connector Project (unanimous)
• Authorized $417,400 contract with Ohio West Virginia EXC for road embankment repairs (unanimous)
• Authorized $475,000 Standby Letter of Credit with WesBanco for workers' comp collateral (majority affirmative)
• Established capital projects fund 205 for Turf Maintenance (unanimous)
• Approved $49,676 purchase of cardio equipment from SportsArt Ohio (unanimous)
• Approved previous minutes from March 4, 2024 meeting (unanimous consent)

City Council

The City Council will review several financial resolutions, including the approval of the official municipal budget for fiscal year 2024-2025. The agenda also includes authorizations for roadway repairs, park equipment purchases, and a new turf maintenance fund.

• Approval of the Fiscal Year 2024-2025 Official Municipal Budget Document
• Agreement with GAI for the Capital Connector Project using a Federal RAISE Grant
• Establishment of a Turf Maintenance fund for artificial turf sports fields
• Contract with Ohio West Virginia EXC for roadway embankment repairs
• Purchase of cardio equipment from SportsArt Ohio for Parks and Recreation

City Council unanimously adopted the municipal budget for the 2024-2025 fiscal year, which includes no tax or fee increases. The council also approved several infrastructure contracts, a new turf maintenance fund, and a standby letter of credit for workers' compensation collateral.

• Approved FY 2024-2025 Official Municipal Budget (unanimous)
• Approved $1.975M agreement with GAI Consultants for Capital Connector Project (unanimous)
• Approved $417,400 contract with Ohio West Virginia EXC for roadway embankment repairs (unanimous)
• Approved $475,000 standby letter of credit with WesBanco, Inc. (unanimous)
• Approved $49,676 purchase of cardio equipment from SportsArt Ohio (unanimous)
• Authorized establishment of capital projects fund 205 for Turf Maintenance (unanimous)

Board of Zoning Appeals

The Board of Zoning Appeals will review an application to add a wrecker service to an existing automotive repair shop at 1505 6th Avenue. The meeting also includes the approval of minutes from the February 22, 2024 hearing.

• Conditional use permit request for Kelly’s Car Care at 1505 6th Avenue
• Approval of February 22, 2024 meeting minutes

Public Art Commission

The Public Art Commission is meeting to approve January minutes and receive reports. The agenda includes an update on the 2024 COPA Work Plan and public art projects.

• Approval of January minutes
• 2024 COPA Work Plan Update
• PAC Public Art Project Update

The Charleston Public Art Commission approved minutes from its previous meeting and heard an overview of the 2024 Master Working Plan, which covers works in progress, policy development, and maintenance. A request for a part-time position was noted as included in the 2024 budget. The commission discussed possible locations for a PAC art project and was told the OPAC location will move after July to a site to be determined. No substantive decisions beyond approving prior minutes and adjourning were recorded.

• Approved minutes of the previous meeting (motion carried)
• Adjourned the meeting (motion carried)

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review presentations on city services restructuring and West Side health initiatives. The agenda includes updates on streetscape programs, HUD grants, and a grant request for City Center BID matching funds. An executive session is scheduled to discuss real estate assets including Washington Street properties and CTC parking garages.

• Presentation on city services restructuring
• Wild Wonderful Health Charleston West Side/REVIVE presentation
• West Washington DoH streetscape program update
• City Center BID matching funds grant request
• Executive session regarding Washington Street and CTC parking properties

Civic Center/Auditorium Board

The meeting agenda consists of reports from two committees. Mr. Nelson will present the Financial Committee Report, and Ms. Fenwick will present the Building & Grounds Committee Report.

• Financial Committee Report
• Building & Grounds Committee Report

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will hold a routine meeting to adopt minutes from previous sessions and hear reports from staff and three committees. Items under discussion include an update on American Rescue Plan Act funds, stakeholder feedback from recent public and developer meetings, and the agency's quarterly workplan and property inventory. The agenda also lists a report on updates to the vacant structure ordinance. No specific votes or binding decisions are scheduled in the provided text.

• Report on American Rescue Plan Act (ARPA) funds
• Stakeholder Input Committee update on public feedback and developer roundtable
• Property Evaluation Committee report
• Quarterly review of the agency workplan and property inventory
• Report on updates to the vacant structure ordinance

Municipal Planning Commission

The Municipal Planning Commission will meet to review the 2023 Planning Department Annual Report. The agenda also includes approval of minutes from the February 7, 2024 meeting.

• Review of the 2023 Planning Department Annual Report
• Approval of February 7, 2024, meeting minutes

The Municipal Planning Commission held its March 6, 2024 meeting. The only recorded decision was the unanimous adoption of the minutes from the previous February 7 meeting. The commission also reviewed a presentation on the 2023 Planning Department 10-Year Comprehensive Plan, but no vote or action on the plan itself is recorded in these minutes.

• Adopted minutes of February 7, 2024 meeting (9-0 vote)

Municipal Beautification Commission

The Municipal Beautification Commission will review updates for Ruffner Park, Davis Park, and the Leon Sullivan Fence. The Tree Board will discuss progress regarding the 100-Tree Initiative and tree inventory. A report from Public Grounds is also scheduled.

• Ruffner Park update
• Leon Sullivan Fence update
• Davis Park update
• Tree City USA & Arbor Day Ceremony update
• The 100-Tree Initiative update

The Municipal Beautification Commission approved the purchase of a matching planter for the Lee Street triangle garden. The board also authorized the order of 16 benches for Davis Park and noted Charleston's approval as a Tree City USA.

• Approved purchase of matching planter for Lee Street triangle garden not to exceed $1,500
• Approved order of 16 benches and armrests for Davis Park for $17,500
• Approved February 2024 meeting minutes
• Accepted Treasurer's Report showing remaining balance of $133,820.92

Public Safety Committee

The Public Safety Committee will meet to approve previous minutes and hear from public speakers. The committee is also scheduled to receive reports from several city departments.

• Approval of July 17, 2023 minutes
• Reports from Charleston Police Department
• Reports from Charleston Fire Department
• Reports from CARE Office
• Reports from Parking Department

The committee approved the minutes from the July 17, 2023, meeting. The remainder of the session consisted of public comments and reports from public safety departments.

• Approved minutes of the 7-17-2023 meeting

Finance

The Finance Committee will review the Mayor’s recommended budget for the fiscal year ending June 30, 2024. Members will also consider Resolution No. 936-24 to issue refunding revenue bonds through United Bank and Resolution No. 937-24 to contract with Brewer and Company of West Virginia for fire alarm installations at City Hall and the City Service Center. These items cover municipal funding, debt refinancing, and public building safety upgrades.

• Resolution No. 936-24: Authorization to issue University Facilities Refunding Revenue Bonds through United Bank to refund 2018 bonds.
• Resolution No. 937-24: Contract with Brewer and Company of West Virginia for new fire alarm systems at City Hall and the City Service Center.
• Presentation of the Mayor’s recommended budget for the fiscal year ending June 30, 2024.

The committee approved a contract for new fire alarm systems at City Hall and the City Service Center. It also authorized the Mayor's approval of revenue bonds for the University of Charleston. The Mayor and Finance Director presented the recommended budget for the fiscal year ending June 30, 2024.

• Approved Resolution No. 936-24 authorizing the Mayor's approval of up to $18,000,000 in University Facilities Refunding Revenue Bonds for the University of Charleston
• Approved Resolution No. 937-24 for a $272,400.00 contract with Brewer and Company of West Virginia for fire alarm systems at City Hall and City Service Center
• Approved minutes from the February 20, 2024 meeting

City Council

The Charleston City Council will review zoning changes for 403 53rd St SE and new parking restrictions on Westview Drive. The council will also consider resolutions regarding municipal bond refunding and fire alarm installations for City Hall and the City Service Center.

• Rezoning 403 53rd St SE, Kanawha City to C-8 district
• New "No Parking Anytime" zones on Westview Drive
• Issuance of University Facilities Refunding Revenue Bonds to United Bank
• Contract with Brewer and Company for fire alarm systems in City Hall and City Service Center

Charleston City Council approved three ordinances: rezoning 403 53rd St SE from R-6 to C-8, and creating no-parking zones on both sides of Westview Drive. Council also adopted a resolution authorizing the Mayor to approve up to $18 million in University of Charleston refunding bonds and a $272,400 contract for new fire alarm systems at City Hall and the City Service Center. All votes were unanimous among members present, with one abstention on the fire alarm contract and one member absent.

• Passed Bill No. 8025 rezoning 403 53rd St SE from R-6 to C-8 (unanimous, Rubio absent)
• Passed Bill No. 8026 creating no-parking zone on westerly side of Westview Drive from Thruston Drive to cul-de-sac (unanimous, Rubio absent)
• Passed Bill No. 8027 creating no-parking zone on northerly side of Westview Drive from Old Greenbrier Street to Thurston Drive (unanimous, Rubio absent)
• Adopted Resolution No. 936-24 authorizing Mayor's approval of up to $18,000,000 in University of Charleston refunding revenue bonds (unanimous)
• Adopted Resolution No. 937-24 authorizing $272,400 contract with Brewer and Company of West Virginia for fire alarm systems at City Hall and City Service Center (one abstention: Kerns)
• Approved minutes of previous meeting
• Adjourned to Monday, March 18, 2024, 7:00 p.m.

Civic Center/Auditorium Board

The board will review financial and venue reports and approve minutes from the January 30, 2024 meeting. The agenda also includes follow-up on previous items and reports on short-term and long-term facility issues.

• Financial Report
• Venue Report
• Report of Facilities – Short Term / Long Term Items or Issues

Planning, Streets and Traffic Committee

The committee will consider a rezoning request for property at 403 53rd St SE from R-6 to C-8. Additionally, two bills are proposed to establish "no parking anytime" zones on portions of Westview Drive.

• Rezoning 403 53rd St SE from R-6 to C-8 district
• New no-parking zone on westerly side of Westview Drive (Thruston Drive to cul-de-sac)
• New no-parking zone on northerly side of Westview Drive (Old Greenbrier Street to Thurston Drive)

The Planning, Streets and Traffic Committee unanimously approved three bills. Bill 8025 rezoned a parcel in Kanawha City from residential to commercial use. Bills 8026 and 8027 established no-parking zones on Westview Drive to improve snow removal and emergency access.

• Approved Bill 8025 rezoning 403 53rd St SE from R-6 to C-8 (6-0)
• Approved Bill 8026 creating no-parking zone on westerly side of Westview Drive (6-0)
• Approved Bill 8027 creating no-parking zone on northerly side of Westview Drive (6-0)
• Approved minutes from January 22, 2024 meeting (6-0)

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will hold a special meeting on February 23, 2024. The agenda includes an executive session to discuss legal matters and the sale, purchase, lease, or development of real estate assets.

• Executive Session regarding real estate sales, purchases, leases, or developments
• Discussion related to Washington Street, East

Board of Zoning Appeals

The Board of Zoning Appeals is continuing a review of an application by Jackson Traylor. The request seeks a conditional use permit and parking variance to establish a restaurant serving alcohol at 912 Bridge Road.

• Conditional use permit and parking variance for a restaurant at 912 Bridge Road

Charleston Green Team

The Charleston Green Team will meet to address vacancies for the Green Team and Vice Chair positions. The agenda also includes updates on the EECBG Proposal deadline, the Strategic Plan Facilitation, and various city department initiatives.

• Recommendations for Green Team vacancy
• Vice chair opening
• EECBG Proposal deadline update (April 30, 2024)
• Sports Complex Green Initiatives update
• Consultant for Benchmarking legislation update

The Green Team adopted the January 2024 minutes and discussed filling a board vacancy by February 28. Members reviewed discrepancies between city and REAP recycling guidelines for thermo-molded #1 containers. The board also noted that the city's transfer station is expected to be completed in late summer 2025.

• Adopted January 2024 minutes (unanimous)
• Accepted Committee reports (unanimous)

City Center Business Improvement District

The Board of Directors will meet to review previous minutes and receive updates on various district initiatives. Reports are scheduled regarding the BID Ambassador, the Master Plan, and the Municipal Beautification Commission.

• BID Ambassador Update
• Treasurer Report
• Master Plan report
• Municipal Beautification Commission update

Finance

The Finance Committee will review resolutions for purchasing police training equipment and cemetery trucks. The committee will also consider renewing several insurance and risk management contracts. Additionally, members will discuss applying for federal construction funding for the Charleston Capital Connector.

• Purchase of two Ford Super Duty trucks for Spring Hill Cemetery
• Purchase of an Interactive Use of Force Training Simulator for the police department
• Settlement of Mary Maddox v. City of Charleston
• Renewal of insurance and risk management contracts
• Application for U.S. DOT construction funding for the Capital Connector project

The committee approved five resolutions covering vehicle purchases, legal settlements, insurance renewals, and a grant application. Key approvals included a $1.08 million insurance contract renewal and authorization to apply for federal funds for the Charleston Capital Connector project. A $616,220 police training simulator and $97,636 in cemetery trucks were also approved.

• Approved purchase of two Ford F-250 trucks for Spring Hill Cemetery ($97,636.20)
• Approved purchase of Interactive Use of Force Training Simulator ($616,220.00)
• Approved settlement of Mary Maddox v. City of Charleston claim ($60,000.00)
• Approved renewal of workers' compensation and broker contracts (Encova, USI, WVCorp)
• Approved renewal of property, casualty, and cyber insurance with WVCorp ($1,079,948)
• Approved application for U.S. DOT RAISE Grant for Charleston Capital Connector project

Ordinance and Rules Committee

The Ordinance and Rules Committee will meet to approve minutes from December 18, 2023. The meeting includes consideration of Bill No. 8028, which proposes amendments to the Municipal Code regarding vendor regulations.

• Bill No. 8028: Amendment to update vendor regulations in the Municipal Code
• Approval of minutes from December 18, 2023

The Ordinance and Rules Committee approved Bill No. 8028 to simplify vendor regulations. The bill removes the itinerant vendor classification and replaces the business license requirement with a vendor license, reducing annual fees from $40 to $20.

• Approved previous minutes from 12-18-2023 (unanimous)
• Approved Bill No. 8028 to update vendor regulations and reduce fees (unanimous)

City Council

The City Council will consider several resolutions regarding municipal purchases, contract renewals, and legal settlements. The agenda also includes a bill to amend the Municipal Code regarding vendor regulations.

• Bill No. 8028: Amend Municipal Code relating to updating vendor regulation
• Resolution No. 930-24: Purchase of two 2024 Ford Super Duty trucks for Spring Hill Cemetery
• Resolution No. 931-24: Purchase of an Interactive Use of Force Training Simulator for Charleston Police Department
• Resolution No. 932-24: Settlement of pending disputed claims in Mary Maddox v. City of Charleston
• Resolution No. 935-24: Application for U.S. DOT construction funding for the Charleston Capital Connector project

Charleston City Council passed Bill No. 8028, which updates the city's vendor regulations by removing the business license requirement for vendors and clarifying rules for street, event, and private property vendors. Council also approved six resolutions, including a $616,220 police use-of-force training simulator funded by a COPS grant, a $97,636 truck purchase for Spring Hill Cemetery, a $60,000 legal settlement, and three insurance contract renewals totaling over $1.4 million. All items passed with unanimous or majority votes, except the risk management insurance renewal, which passed 23-2 with one abstention.

• Passed Bill No. 8028 updating vendor regulations, removing business license requirement (unanimous)
• Approved $97,636.20 for two 2024 Ford F-250 trucks for Spring Hill Cemetery (unanimous)
• Approved $616,220 for Interactive Use of Force Training Simulator from Safeware using COPS grant funds (unanimous)
• Approved $60,000 settlement in Mary Maddox v. City of Charleston (unanimous)
• Approved workers' compensation insurance renewal with Encova for $269,847 plus 10% claims handling fee (unanimous, Burton abstained)
• Approved risk management and property/casualty/cyber insurance renewal for $1,079,948 (23-2, King and Snodgrass nay, Burton abstained)
• Approved resolution supporting Charleston Capital Connector project and authorizing RAISE grant application (unanimous)

Charleston Historic Landmarks Commission

The Commission will review a proposal to expand the Downtown Historic District and discuss the Municipal Auditorium. The meeting also includes a report on minor work permits and the approval of previous minutes.

• Expansion of the Downtown Historic District
• Discussion on Municipal Auditorium
• Report on Minor Work Permits
• Approval of November 16, 2024, meeting minutes

Charleston Urban Renewal Authority

The Authority will review updates on ongoing business including the West Side Community Renewal Plan and various grant programs. The Commission will also enter an executive session to discuss real estate assets and legal matters.

• West Side Community Renewal Plan Amendment
• West Washington DoH streetscape program
• Smith Street revised phased project planning grant request
• East End renewal plan expiration on 12/31/24
• Executive session regarding Washington Street, CTC Parking Garages, and Lee Street properties

Charleston Land Reuse Agency

The agency will discuss a lot redevelopment proposal by Habitat for Humanity for properties on Randolph and Grant Streets. The meeting also includes an HOPR application for 807 Main Street and a report on the Vacant Structure Ordinance. Additionally, upcoming stakeholder input sessions are scheduled for late February.

• Lot Redevelopment Proposal: Habitat for Humanity at 618 Randolph Street & 910 Grant Street
• HOPR Application: RCCR at 807 Main Street
• Report on the Vacant Structure Ordinance
• Public Input Session scheduled for February 28
• Developer Roundtable scheduled for February 21

Charleston Sanitary Board

The Charleston Sanitary Board is meeting to consider several financial and infrastructure actions. Proposed items include a lift station construction contract, various change orders for pipe and valve work, and a multi-year pollution liability insurance policy.

• Construction contract for Lucado Road and Lude Road Lift Station Improvements: $1,338,200.00 plus $40,000.00 contingency
• Transfer of $2,000,000.00 from WesBanco General Fund to JPMorgan Chase General Fund
• Write off of $144,223.75 in uncollectible accounts for July 1, 2022, through December 31, 2022
• Change Order No. 2 for Insight Pipe Contracting, LLC: $440.00 increase to contract price
• Change Order No. 1 for Triton Construction, Inc.: $8,884.00 increase and 100-day time extension

Board of Zoning Appeals

The Board of Zoning Appeals will continue reviewing an application by Jackson Traylor. The request seeks a conditional use permit and parking variance to establish a restaurant serving alcohol at 912 Bridge Road. The board will also approve minutes from the January 25, 2024 hearing.

• Conditional use permit and parking variance for 912 Bridge Road
• Request to establish a restaurant serving alcohol

Municipal Planning Commission

The Commission will consider a rezoning of 403 53rd St SE from R-6 to C-8. The meeting also includes a preliminary plat review for a subdivision at 1013 Walnut Road and a presentation of the 2023 Planning Department Annual Report.

• Rezoning: 403 53rd St SE from R-6 to C-8
• Subdivision: Preliminary plat approval at 1013 Walnut Road
• Presentation: 2023 Planning Department Annual Report

Municipal Beautification Commission

The Municipal Beautification Commission and Tree Board will review updates regarding Ruffner Park, the Leon Sullivan Fence, and the Living Wall. The meeting also includes reports on tree initiatives and public grounds.

• Ruffner Park update
• Leon Sullivan Fence update
• Living Wall update
• The 100-Tree Initiative update
• Public Grounds report

The Municipal Beautification Commission approved two separate projects for Davis Park: purchasing 14 black planters for up to $30,000 and 16 metal benches for up to $30,000. The commission also accepted a treasurer's report showing a remaining balance of $133,336.24 and discussed updates on Ruffner Park, tree planting initiatives, and potential tree inventory services.

• Approved purchase of 14 black planters for Davis Park (not to exceed $30,000)
• Approved purchase of 16 metal benches for Davis Park (not to exceed $30,000)
• Accepted Treasurer's Report with remaining balance of $133,336.24
• Approved January 2024 meeting minutes
• Directed Marlene Dial to consult project managers on saving boxwoods at Ruffner Park

Finance

The Finance Committee will review several resolutions regarding city expenditures and agreements. These include paramedic training, traffic paint procurement, and the allocation of $1,250,000 in American Rescue Plan Act funds.

• Resolution 924-24: Application for sidewalk improvements in the downtown central business district
• Resolution 925-24: Agreement with Ozark Materials, LLC for traffic marking paint
• Resolution 926-24: Contract with MTN Shop for Charleston Coliseum & Convention Center curtain motors
• Resolution 927-24: Lease of ~30.5 acres near City Landfill to Waste Management
• Resolution 928-24: Contract with Mountwest Community and Technical College for paramedic training

The committee approved several resolutions, including a grant for the Charleston LIFT Center and a lease for a waste storage facility. Other approvals included funding for paramedic training and various equipment purchases.

• Approved application for $2.5M sidewalk grant with $500,000 city match (Resolution 924-24)
• Approved $33,785.40 contract with Ozark Materials, LLC for traffic paint (Resolution 925-24)
• Approved $38,977.47 contract with MTN Shop for curtain motors (Resolution 926-24)
• Approved lease with Waste Management of West Virginia, Inc. for 30.5 acres at $5,000/month (Resolution 927-24)
• Approved $90,000 contract with Mountwest Community and Technical College for paramedic training (Resolution 928-24)
• Approved $1,250,000 ARPA grant to Charleston Area Alliance for the LIFT Center (Resolution 929-24)

City Council

The City Council is considering several items including a land lease for a Waste Management facility near the City Landfill. Other business includes sidewalk improvement grants, paramedic training contracts, and the distribution of American Rescue Plan Act funds.

• Resolution No. 927-24: Lease of ~30.5 acres adjacent to City Landfill for a Waste Management facility
• Bill No. 8022: Annexation of the City Landfill parcel near Landfill Pt.
• Bill No. 8024: Rezoning the City Landfill parcel to an R-4 district
• Resolution No. 924-24: Application for sidewalk improvements in the downtown central business district
• Resolution No. 929-24: Granting $1,250,000 in ARPA funds to the Charleston Area Alliance

Council approved the annexation and R-4 zoning of land near Landfill Pt. and authorized a lease with Waste Management of West Virginia, Inc. for a waste storage facility. Several funding resolutions were passed, including grants for downtown sidewalks and the Charleston LIFT Center.

• Approved annexation of City Landfill parcel (unanimous)
• Zoned annexed City Landfill parcel to R-4 district (majority)
• Authorized $2.5M grant application for downtown sidewalk improvements (unanimous)
• Approved $33,785.40 contract with Ozark Materials, LLC for traffic paint (unanimous)
• Approved $38,977.47 contract with MTN Shop for Convention Center curtain motors (unanimous)
• Authorized lease of 30.5 acres to Waste Management of West Virginia, Inc. (majority)
• Approved $90,000 contract with Mountwest Community and Technical College for paramedic training (unanimous)
• Authorized $1,250,000 in ARPA funds for the Charleston Area Alliance LIFT Center (unanimous)

Civic Center/Auditorium Board

The meeting includes the approval of minutes from November 28 and December 15, 2023. The board will also review financial, venue, and facility reports. No specific new business items are detailed in this agenda.

• Approval of November 28 and December 15, 2023 minutes
• Financial report
• Venue report
• Report of short-term and long-term facility items

Board of Zoning Appeals

The Board is reviewing an application from Hutch’s Wrecker Service LLC for a conditional use permit and surfacing variance. This would allow the relocation of an automotive wrecker service to 6600 Chesterfield Avenue. The Board will also approve minutes from the January 11, 2023 hearing.

• Conditional use permit and surfacing variance application for 6600 Chesterfield Avenue
• Approval of January 11, 2023 meeting minutes

Planning, Streets and Traffic Committee

The committee will consider annexing the City Landfill into Charleston and rezoning the parcel to an R-4 district. The agenda also includes a resolution supporting sidewalk repair grants for the Central Business District. Discussion items include adding a handicapped space on Washington Street and a parking meter on Tennessee Avenue.

• Annexation of City Landfill near Landfill Pt. (Bill No. 8022)
• Rezoning City Landfill parcel to R-4 district (Bill No. 8024)
• Grant support for Central Business District sidewalk repairs
• Adding a handicapped space on the 100 block of Washington Street, West
• Adding a parking meter on the 600 block of Tennessee Avenue

The Planning, Streets and Traffic Committee voted 7-0 to approve Bill No. 8022, annexing a 252-acre parcel known as the City Landfill near Landfill Pt. into the City of Charleston. It also voted 7-0 to approve Bill No. 8024, zoning that same parcel R-4 single-family residential. The committee approved a resolution of support for a grant application to the Regional Intergovernmental Council for downtown sidewalk repairs, and voted in favor of three parking changes. The minutes do not record a final tally for the parking votes except the cul de sac sign, which passed 7-0.

• Approved annexation Bill No. 8022 for the City Landfill parcel (7-0)
• Approved rezoning Bill No. 8024 for the same parcel to R-4 (7-0)
• Approved resolution supporting a sidewalk-repair grant application to the Regional Intergovernmental Council (7-0)
• Voted in favor of an additional parking meter on the 100 block of Washington Street, West, in front of D'Allesio & Sons Taylor Shop
• Voted in favor of an additional parking meter on the 600 block of Tennessee Avenue
• Approved a 'No Parking' sign in the Brittany Woods cul de sac (7-0)
• Adopted November 27, 2023 minutes (7-0)
• Adopted December 18, 2023 minutes (7-0)

Charleston Green Team

The Charleston Green Team will review feedback regarding the city's Updated Comprehensive Plan. The meeting also includes committee reports and updates on various environmental initiatives.

• Feedback on Charleston Updated Comprehensive Plan
• EECBG Proposal deadline moved to April 30, 2024
• Updates on Sports Complex Green Initiatives
• Opportunities in the Inflation Reduction Act

The Charleston Green Team adopted December 2023 minutes, approved submitting comments on the Charleston Comprehensive Plan, and authorized a $521.75 purchase for Earth Day tabling supplies. The committee also received updates on the EECBG proposal and Tree City USA application.

• Adopted December 2023 meeting minutes (unanimous)
• Authorized Quenton to draft and submit comments on the Charleston Comprehensive Plan (all in favor)
• Approved $521.75 to TGraphics for Earth Day pens and tablecloth via Green Initiatives Fund (unanimous)
• Accepted Communications committee report

City Council

The City Council will consider resolutions regarding the transfer of assets from Mountain View Memorial Park Company to the City. The agenda also includes a contract for standpipe repairs at the Cinemas Parking Garage and the establishment of a new opioid settlement fund.

• Resolution No. 921-24: Transfer of assets from Mountain View Memorial Park Company to the City
• Resolution No. 922-24: Contract with Brewer and Company of West Virginia, Inc. for standpipe repairs at Cinemas Parking Garage
• Resolution No. 923-24: Establishment of special revenue fund 027 as the Opioid Settlement fund

Charleston City Council met on January 16, 2024, with 24 members present. Council unanimously adopted Resolution No. 921-24 authorizing an asset transfer agreement with Mountain View Memorial Park Company, Resolution No. 922-24 for a $51,900 standpipe repair contract at the Cinemas Parking Garage, and Resolution No. 923-24 establishing a separate Opioid Settlement fund. Mayor Goodwin delivered a State of the City address outlining four proposed major projects but no votes were taken on them. The meeting adjourned at 8:06 p.m. until February 5, 2024.

• Adopted Resolution No. 921-24 authorizing MOU with Mountain View Memorial Park Company for asset transfer (unanimous)
• Adopted Resolution No. 922-24 for $51,900 contract with Brewer and Company of West Virginia, Inc. to repair standpipes at Cinemas Parking Garage (unanimous)
• Adopted Resolution No. 923-24 establishing special revenue fund 027 as Opioid Settlement fund and amending fund 097 (unanimous)
• Approved minutes of previous meeting
• Adjourned at 8:06 p.m. until February 5, 2024

City Center Business Improvement District

The Board of Directors will meet to review previous minutes and receive updates on various district initiatives. Reports include updates from the BID Ambassador, the Treasurer, the Master Plan, and the Municipal Beautification Commission.

• BID Ambassador Update
• Treasurer Report
• Master Plan report
• Municipal Beautification Commission update

Finance

The committee will consider resolutions regarding asset transfers and infrastructure repairs. This includes establishing a new fund for opioid settlement money and contracting for standpipe repairs at the Cinemas Parking Garage.

• Resolution 921-24: Asset transfer from Mountain View Memorial Park Company to the City
• Resolution 922-24: Contract with Brewer and Company of West Virginia, Inc. for repairs at Cinemas Parking Garage
• Resolution 923-24: Establishment of special revenue fund 027 for opioid settlement funds

The committee approved the transfer of real and personal property from Mountain View Memorial Park Company to the City. It also authorized garage repairs and the creation of a dedicated opioid settlement fund.

• Approved Resolution No. 921-24 to transfer assets from Mountain View Memorial Park Company to the City
• Approved Resolution No. 922-24 for a $51,900 contract with Brewer and Company of West Virginia, Inc. for standpipe repairs at Cinemas Parking Garage
• Approved Resolution No. 923-24 to establish special revenue fund 027 as the Opioid Settlement fund
• Approved minutes from the January 3, 2024 meeting

Board of Zoning Appeals

The Board of Zoning Appeals will review applications for a sunroom setback variance and a conditional use permit for a restaurant. The board will also approve minutes from the December 14, 2023 hearing.

• Front setback variance for a sunroom at 918 Ridgeway Road
• Conditional use permit and parking variance for a restaurant at 912 Bridge Road
• Approval of December 14, 2023 meeting minutes

Public Art Commission

The Public Art Commission will review the 2023 COPA Year End Report and a preview of the 2024 COPA Work Plan. The meeting also includes approval of November minutes.

• Approval of November minutes
• 2023 COPA Year End Report
• 2024 COPA Work Plan Preview

The Commission adopted a formal mission statement to support the Office of Public Art. Members discussed 2023 accomplishments and the development of a Mural Permitting Program. The Commission also proposed creating a PAC-sponsored and funded project.

• Approved November 2023 meeting minutes
• Adopted mission statement: 'The mission of the PAC is to support the mission of the Office of Public Art'

Spring Hill Cemetery Park Commission

The Commission will review reports on the mausoleum, business, and arboretum. Proposed actions include repairing the mausoleum roof and entering a licensing agreement with Repose Cemetery Solutions.

• Motion to repair the mausoleum roof
• Motion to enter into a licensing agreement with Repose Cemetery Solutions
• Motion to pay for rebuilt walls in Old Circle
• Motion to purchase trees and shrubs for the arboretum

Select Committee on the Size and Election of Council

The committee will discuss the locations, dates, and times for upcoming public listening sessions regarding the size of the City Council. Members will also determine topics for these sessions and review minutes from November 9, 2023.

• Planning locations and schedules for council size listening sessions
• Determining discussion topics for public listening sessions

Charleston Sanitary Board

The Charleston Sanitary Board will hold a special meeting via Zoom. The primary agenda item involves an executive session to discuss litigation and a potential settlement involving Corotoman, Inc. and the sanitary sewer system at Northgate Business Park.

• Discussion of WVPSC Case No. 24-0008-LRR-S-C (Martin P. Sheehan, Trustee in Bankruptcy for Corotoman, Inc. v. CSB)
• Potential settlement regarding Northgate Business Park sanitary sewer system

Municipal Planning Commission

The Municipal Planning Commission is considering the annexation of a parcel near Landfill Pt. into the City of Charleston. The commission will also review a proposal to zone this previously unzoned land as an R-4 district.

• Annexation of parcel 1.1, Map 9, District 19 (City Landfill)
• Rezoning of City Landfill near Landfill Pt. to R-4 district

Charleston Urban Renewal Authority

The authority will review updates on the West Washington DoH streetscape program and a Smith Street grant request. The commission will also hold an executive session to discuss real estate assets, including parking garages and properties on Lee and Washington Streets.

• West Washington DoH streetscape program update
• Smith Street revised project planning grant request
• East End renewal plan expiration (12/31/24)
• Discussion of CTC Parking Garages and Lee/Washington Street properties

LGBTQ+ Working Group

The group will review previous meeting minutes and receive a financial update. Members are scheduled to discuss participation in Fairness for All Day and the Anti-Bullying Ordinance/Policy.

• Review of July 26, 2023, and September 13, 2023, meeting minutes
• Discussion regarding Fairness for All Day participation
• Discussion regarding Anti-Bullying Ordinance/Policy

Charleston Land Reuse Agency

The agency will review new business including a redevelopment proposal for 618 Randolph Street and 910 Grant Street. Discussion will also cover the HOPR application for 923 Main Street and property incentive programs.

• Habitat for Humanity lot redevelopment at 618 Randolph St & 910 Grant St
• HOPR Application for RCCR at 923 Main Street
• Donation Request for 1910 4th Avenue
• Report on the Vacant Structure Ordinance

Municipal Beautification Commission

The Municipal Beautification Commission and Tree Board will discuss updates regarding Ruffner Park and the Leon Sullivan Fence. The agenda includes reports on city planters, the BID, and the 100-Tree Initiative. A report from the Deputy Director of Public Grounds is also scheduled.

• Ruffner Park update
• Leon Sullivan Fence update
• The 100-Tree Initiative update
• City planters discussion
• Tree City USA status report

The commission accepted a treasurer's report showing a year-end balance of $213,820.47. Members discussed ongoing improvements at Ruffner Park and potential new planters for Davis Park. The commission is awaiting final Tree City USA status approval from the Arbor Day Foundation.

• Approved December 2023 meeting minutes
• Accepted Treasurer's Report showing $213,820.47 balance

Finance

The Finance Committee will consider Resolution 919-24, which authorizes a settlement agreement with Fidelity and Deposit Company of Maryland. This resolution concerns proceeds from a bid bond following Waterline System Inc.'s failure to fulfill its bid for a fire boat procurement. The committee will also approve the minutes from December 18, 2023.

• Resolution 919-24: Settlement agreement with Fidelity and Deposit Company of Maryland
• Approval of December 18, 2023 meeting minutes

The Finance Committee approved a settlement agreement to collect bid bond proceeds after a vendor failed to provide a fire boat. The committee also approved the minutes from the December 18, 2023 meeting.

• Approved Resolution No. 919-24 to collect $27,463.00 from Fidelity and Deposit Company of Maryland (unanimous)
• Approved December 18, 2023 meeting minutes

City Council

The City Council will consider a resolution calling for a ceasefire in the Gaza-Israel conflict. Additionally, the Finance Committee will report on a resolution regarding a bid bond settlement related to Waterline System Inc.

• Resolution No. 920-24: Calling for a Ceasefire in the Gaza-Israel Conflict
• Resolution 919-24: Settlement agreement with Fidelity and Deposit Company of Maryland regarding a fire boat bid bond from Waterline System Inc.

City Council authorized a settlement to recoup bid bond proceeds after a vendor failed to provide a fire boat. The council also voted to table a resolution calling for a humanitarian ceasefire in Gaza.

• Approved Resolution No. 919-24 to enter a $27,463 settlement with Fidelity and Deposit Company of Maryland (Unanimous)
• Tabled Resolution No. 920-24 calling for a humanitarian ceasefire in Israel and Palestine (20-3)
• Introduced Bill No. 8024 to zone the City Landfill as an R-4 district; referred to committees