Charleston public meetings in 2025

Charleston Green Team

The Charleston Green Team will adopt the minutes from the November 19, 2025 meeting and conduct officer elections for 2026. The agenda includes a discussion and survey on a street crossing, a guest speaker from the Municipal Beautification Committee, and updates from various city entities. Committee reports and announcements will also be presented.

• Adopt minutes from the November 19, 2025 meeting
• Officer elections for 2026 (Chair: Samantha Nygaard, Vice Chair: Shawn Phillips, Secretary: Quenton King)
• Guest speaker Anna Forbes, Municipal Beautification Committee
• Street Crossing Discussion and Survey
• Updates from City Council Environment & Recycling Committee and Charleston Dept. of Public Works

City Center Business Improvement District

The City Center Business Improvement District Board will review minutes, hear a presentation on the Summers Street lighting project, and receive reports from the treasurer, ambassador, subcommittee, and the Charleston Area Alliance. Updates on the Master Plan, grants, and the Municipal Beautification Commission will also be discussed. The next meeting is scheduled for January 20, 2026.

• Summers Street lighting project presentation by James Yost (GAI)
• Treasurer report and ambassador report
• Master Plan update with grant and project updates
• Municipal Beautification Commission update
• Charleston Area Alliance partnership update

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill #8065, which proposes to amend the City of Charleston’s Zoning Ordinance to change the size regulations for digital display signs. The amendment would modify the sign regulations that have been part of the ordinance since it was enacted on January 1, 2006. The meeting will also include routine items such as unfinished business, new business, and approval of the November 3, 2025 minutes.

• Bill #8065 – amendment to the Zoning Ordinance to revise digital display sign size regulations

Finance

The Finance Committee will consider two resolutions. One authorizes the Mayor or City Manager to contract VBM Buildings and Grounds for mowing and leaf‑blowing at Spring Hill Cemetery in 2026. The other authorizes the purchase of three International and one Kenworth dump trucks from Worldwide Equipment for the Street Department.

• Resolution 25-115: Contract with VBM Buildings and Grounds for Spring Hill Cemetery mowing/leaf‑blowing services (2026)
• Resolution 25-116: Purchase of three International and one Kenworth dump trucks from Worldwide Equipment for the Street Department

City Council

The council will consider Bill 8065 to amend the zoning ordinance regarding digital display sign sizes. Resolutions include authorizing a mowing and leaf-blowing contract for Spring Hill Cemetery and the purchase of four dump trucks for the Street Department. The meeting also includes proclamations, public speakers, and claims.

• Bill 8065: amend zoning sign regulations for digital display sign sizes
• Resolution 25-115: authorize mowing and leaf-blowing contract for Spring Hill Cemetery
• Resolution 25-116: authorize purchase of three International and one Kenworth dump trucks from Worldwide Equipment for Street Department
• Public speakers and claims scheduled

Charleston Sanitary Board

The Charleston Sanitary Board will consider approving $173,407.45 in uncollectible account write-offs, waiving the $450 grease trap fee for FYE 2026, and adopting the 2026 meeting schedule. A rate case is also listed for discussion. The meeting will be held via Zoom on December 11, 2025.

• Write-off of $157,615.28 in uncollectible accounts for July–December 2024
• Write-off of $15,792.17 in miscellaneous uncollectible accounts from March 2004–July 2025
• Proposed waiver of the $450 grease trap fee for fiscal year ending 2026
• Approval of the proposed 2026 board meeting schedule
• Discussion of a rate case under other matters

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will hear an executive director update on several grants, including a $160,000 HUD facade grant, a $600,000 HUD City Center BID grant, and a $240,000 City Center BID grant. The board will also enter executive session to discuss potential donations, sales, or purchases of properties on Washington Street East, Lewis Street, Lee Street, and Summer Street. Additionally, strategic planning remains on hold pending a GAI West Side impact study.

• Smith Street phase I and II project planning grants discussed
• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant through DoH District 3 $240,000
• Executive session for possible property transactions: Washington St E, Lewis St, Lee St, Summer St

Civic Center/Auditorium Board

The Charleston Coliseum & Convention Center / Municipal Auditorium Board will hold a regular meeting on December 9, 2025. Items include approval of minutes, financial and venue reports for October 2025, a personnel committee report, and a discussion on basketball court design. No votes on contracts or ordinances are scheduled.

• Approval of minutes from October 28, 2025 board meeting
• Financial report for October 2025
• Personnel committee report
• Monthly venue report for October 2025
• Basketball court design discussion

Planning, Streets and Traffic Committee

The committee’s meeting scheduled for December 8, 2025 was cancelled. As a result, no agenda items were considered, and no decisions or discussions took place.

Municipal Beautification Commission

The Municipal Beautification Commission will consider a tree removal appeal from George Hanna at 511A 51st Street SE. The meeting also includes updates on the tree inventory, Ruffner Park maintenance, the Appalachian Spring Project, and the Business Improvement District. Approval of October meeting minutes and a treasurer's report are on the agenda.

• Appeal of tree removal request by George Hanna at 511A 51st Street SE
• Tree Inventory Update presented by Brenda Craig Ellis
• Ruffner Park ongoing maintenance update by Anna Forbes
• Appalachian Spring Project update by Anna Forbes, Jason Testman, and others
• BID Update from Lois Crichton

The Charleston Municipal Beautification Commission held its regular meeting on December 2, 2025. The agenda included approval of prior minutes, a treasurer’s report, tree removal appeals, inventory updates, park maintenance, the Appalachian Spring Project, a BID update, and a public grounds report. The minutes do not record any approvals, denials, or vote tallies for these items.

Ordinance and Rules Committee

The Ordinance and Rules Committee will consider Bill No. 8061, which would amend the Municipal Code to ban the use of fireworks in any city park or on city-owned property unless approved. The committee will also vote on approving minutes from its May 19, 2025 meeting.

• Bill No. 8061: Prohibiting fireworks in city parks and on city-owned property without approval
• Approval of previous minutes from May 19, 2025

The Ordinance and Rules Committee unanimously approved the minutes from the May 19, 2025 meeting. It also unanimously approved Bill No. 8061, amending the municipal code to prohibit fireworks in any city park or on city‑owned property without prior approval. No other actions were taken and the meeting was adjourned.

• Approved previous minutes (unanimous)
• Approved Bill No. 8061 restricting fireworks in parks (unanimous)

Finance

The Finance Committee meeting scheduled for December 1, 2025, has been canceled.

City Council

The Charleston City Council will hold a regular meeting on December 1, 2025. The only substantive item on the agenda is Bill No. 8061, which would amend the municipal code to prohibit fireworks in any city park or on city-owned property without approval. The remainder of the agenda consists of procedural items such as public speakers, proclamations, and committee reports.

• Bill No. 8061 – Amends the Municipal Code to prohibit fireworks in any city park or on city-owned property without approval

The council adopted Bill No. 8061, amending Section 54-191 of the municipal code to prohibit consumer fireworks in city parks and on city‑owned property without written approval. Councilmember Robinson moved to approve the bill, Councilmember Hoover seconded, and the motion passed with all present members voting yea. Two members, Burka and Rubio, were absent.

• Adopted Bill No. 8061 amending fireworks regulations (unanimous yea vote)
• Adjourned meeting until Dec 15, 2025 at 7:00 p.m. (motion by Ceperley)

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will hold a public meeting to decide on two certificates of appropriateness. One application seeks to replace an original tile roof with synthetic tile at 1628 Virginia Street, East. The other requests demolition of an accessory structure and window replacement at 1419 Virginia Street, East. The commission will also hear a report on minor work permits and handle new business and minutes.

• Certificate of appropriateness COA-25-0251: Nathaniel & Jennifer King propose replacing original tile roof with synthetic tile at 1628 Virginia Street, East.
• Certificate of appropriateness COA-25-0252: James D. Seward proposes demolition of an accessory structure and window replacement at 1419 Virginia Street, East.
• Report on Minor Work Permits to be presented.

Charleston Green Team

The Charleston Green Team will meet to review a street crossing survey and plan December elections for Chair, Vice Chair, and Secretary. The body will also receive updates on the East-West Connector and the ICLEI Municipal Investment Fund.

• December election for 2026 Chair, Vice Chair, and Secretary
• Street Crossing Discussion and Survey
• Recap from Charleston MIF event on November 5
• Update on East-West Connector
• Update from City Council Environment & Recycling Committee

The board voted unanimously to adopt the minutes from the September 17, 2025 meeting. Members agreed to organize the street‑crossing survey list by ward and send their recommendations to City Council by December. They also set a tentative February date for a walking survey ahead of spring road improvements. Plans were made to invite speakers for the December meeting and to begin nominations for the 2026 chair, vice‑chair, and secretary positions.

• Adopt September 17 minutes – unanimous
• Break street‑crossing list by ward and share with council by December
• Schedule a walking survey of street crossings for February
• Invite speakers (Anna Forbes, Chris Higgins, city event staff, Nicole from solid waste authority) for December meeting
• Discuss potential nominations for 2026 chair, vice‑chair, and secretary (no official nominations made)
• Prepare Green Events Guide draft by end of December
• Present 2025 End‑of‑Year report to council (Quenton to present)
• Create Google Calendar for Green Team activities

City Center Business Improvement District

The City Center Business Improvement District Board will receive reports from the Charleston Police Department, treasurer, ambassador, and subcommittees. The master plan update includes grant and project updates. Old and new business items will be discussed.

• CPD discussion with Sgt. Travis Bailes
• Treasurer report by Randall Coleman
• Ambassador report by Sidney Gillis
• Master Plan report update including grant and project updates
• Municipal Beautification Commission update by Lois Crichton

Public Safety Committee

This meeting is procedural: the committee will approve minutes from July 21, 2025, hear public comments, and receive updates from the Charleston Police and Fire Departments.

• Approval of minutes from July 21, 2025
• Public comment period on safety topics
• Hearing from Charleston Police Department
• Hearing from Charleston Fire Department

Finance

The Finance Committee will discuss and vote on three resolutions authorizing contracts: medical and prescription drug coverage for Medicare-eligible retirees, purchase of 12 Ford Interceptors for the police department, and firewall and edge routers for Information Systems. The committee will also approve the minutes from the previous meeting.

• Resolution 25-112: contract with Amwins Group Benefits for retiree health coverage
• Resolution 25-113: purchase of twelve 2025 Ford Interceptors for the Charleston Police Department
• Resolution 25-114: agreement with Advizex for firewall and edge routers
• Approval of minutes from November 3, 2025

The Finance Committee approved the minutes from the November 3 meeting by unanimous consent. It also unanimously approved three resolutions: a contract with Amwins Group Benefits for Medicare‑eligible retiree health coverage, the purchase of twelve 2026 Ford Interceptor police vehicles for $806,450.36, and an agreement with Advizex for firewall and edge routers costing $58,766.43.

• Approved November 3 minutes (unanimous consent)
• Approved Resolution 25-112: contract with Amwins Group Benefits for retiree health plan (unanimous)
• Approved Resolution 25-113: purchase twelve 2026 Ford Interceptor police vehicles for $806,450.36 (unanimous)
• Approved Resolution 25-114: agreement with Advizex for firewall and edge routers costing $58,766.43 (unanimous)

City Council

The Charleston City Council will review three resolutions regarding city contracts and equipment. These include medical coverage for retirees and technology upgrades for Information Systems.

• Resolution No. 25-112: Contract with Amwins Group Benefits, LLC for Medicare eligible retiree health plan coverage
• Resolution No. 25-113: Purchase of twelve 2025 Ford Interceptors for the Charleston Police Department
• Resolution No. 25-114: Agreement with Advizex for firewall and edge routers for Information Systems

The amendment to change the retiree health plan from Option 5 to Option 4 was rejected. Resolution 25-112 authorizing the city to contract with Amwins Group Benefits for retiree medical and prescription coverage was adopted by a 21‑yea, 3‑nay, 1‑abstain vote. The council also approved Resolution 25-113 to purchase twelve 2026 Ford Interceptor police vehicles for $806,450.36 and Resolution 25-114 to buy firewall and edge routers from Advizex for $58,766.43. A new zoning bill (Bill 8065) to amend digital sign regulations was introduced but not decided.

• Amendment to Resolution 25-112 (Option 5 → Option 4) failed (negative majority)
• Resolution 25-112 adopted (21 YEAS, 3 NAYS, 1 ABSTAIN)
• Resolution 25-113 adopted – purchase 12 police Ford Interceptors for $806,450.36 (unanimous)
• Resolution 25-114 adopted – purchase IT security equipment for $58,766.43 (majority)
• Bill No. 8065 introduced to amend digital display sign regulations (no vote)
• Council adjourned until Dec 1, 2025 (motion passed)

Opioid Community Council

The Opioid Community Council will consider a full grant application for opioid-related programs. The meeting includes only this substantive item, along with a call to order and adjournment. No further details on the grant amount or specific programs were provided in the agenda.

• Full Grant Application Review and Recommendation

Board of Zoning Appeals

The Charleston Board of Zoning Appeals will hold a public hearing on two variance applications for front setback requirements: one for a carport at 1061 Circle Rd. and another for a porch expansion at 417 Woodbridge Dr. The board will also approve minutes from its July 10 and August 28, 2025 meetings.

• VAR-25-3057: James Richards requests front setback variance to build a carport at 1061 Circle Rd.
• VAR-25-3058: Royal Realm Landscaping, LLC requests front setback variance to expand a front porch at 417 Woodbridge Dr.
• Approval of minutes from July 10 and August 28, 2025 hearings.

Public Art Commission

This is a routine meeting of the Public Art Commission. They will approve previous minutes, hear a director's report on the 2025 COPA Work Plan, and elect officers for the coming term. No major votes or public hearings are scheduled.

• Approval of September 2025 meeting minutes
• Director's Report on 2025 COPA Work Plan updates
• Election of PAC officers

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will hold an executive session to discuss the sale, purchase, or development of several properties, including Washington Street East, Lewis Street, Lee Street, and Washington Street West. The board will also receive an update on grants, including a $600,000 HUD City Center BID grant and a $240,000 City Center BID grant, as well as a $160,000 HUD facade grant. Other items include the Smith Street phased I project planning grant, the East End Urban Renewal Plan, and renovations at Ruffner Street and 426 Beauregard Street.

• Executive session to discuss Washington Street East, Lewis Street, Lee Street, and Washington Street West properties
• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant through DoH District 3 for $240,000
• Discussion of CURA's legal powers and strategic planning on hold for West Side impact study

Municipal Beautification Commission

The Municipal Beautification Commission will meet to approve minutes, receive a treasurer's report, and discuss updates on tree inventory, public art, and various city gardens.

• Approval of October 7, 2025, General Meeting Minutes
• Treasurer’s Report (October 2025)
• Tree Inventory Update
• Public Art project: Pollinator Garden—Boulevard Lower Walkway
• The Appalachian Spring Project (Cherry/Flowering Tree Initiative)

The Municipal Beautification Commission approved the minutes from the October 7, 2025 meeting. No other formal actions or votes were recorded; the remainder of the agenda consisted of reports, project updates, and discussions.

• Approved October 7, 2025 meeting minutes (motion passed)

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will discuss two bills regarding land use and traffic control. The meeting includes a proposed zoning change for a specific parcel and a proposed speed limit reduction.

• Bill #8063: Rezoning 1319 Bigley Avenue from I-2 Light Industrial to C-8 Village Commercial
• Bill No. 8064: Establishing a 20 MPH speed limit on Garvin Avenue from Washington Street West to Gilbert Drive

The Planning, Streets & Traffic Committee approved Bill #8063, rezoning 1319 Bigley Avenue from Light Industrial to C-8 Village Commercial, by a 5-0 vote. The committee also approved Bill #8064, establishing a 20 mph speed limit on Garvin Avenue, by a 5-0 vote. Minutes from the August 11, 2025 meeting were approved unanimously.

• Approved rezoning of 1319 Bigley Ave to C-8 Village Commercial (5-0)
• Approved 20 mph speed limit on Garvin Avenue (5-0)
• Approved minutes of August 11, 2025 meeting (5-0)

Finance

The Finance Committee will discuss approval of previous minutes and vote on six resolutions. Key items include a budget amendment for FY 2025-2026, a $60,000 grant for food distribution, and authorization to purchase fuel, road salt, and a used basketball court. The agenda also includes a resolution to waive metered parking fees on Saturdays during the holidays.

• Resolution 25-110: Amendment No. 5 to the FY 2025-2026 General Fund Budget
• Resolution 25-111: $60,000 grant to Kanawha Valley Collective for food distribution in November and December 2025
• Resolution 25-106: Waiving hourly parking fees on metered on-street spaces on Saturdays during the holidays
• Resolution 25-107: Purchase of E-10 gasoline and diesel fuel via bids through Kanawha Valley Regional Transportation Authority
• Resolution 25-109: One-year fixed-price contract with Morton Salt Inc. for road salt on an as-needed basis

The committee approved the minutes from the October 20 meeting without objection. Six resolutions—Citizen Appreciation Parking, fuel purchase authority, a used basketball court purchase, a road‑salt contract, a FY 2025‑2026 budget amendment, and a $60,000 food‑grant MOU—were each adopted unanimously. All motions were moved by Councilmember Burton and approved by Chairperson Jenkins.

• Approved Resolution 25-106 (Citizen Appreciation Parking) – unanimous
• Approved Resolution 25-107 (E‑10 gasoline and diesel fuel purchase authority) – unanimous
• Approved Resolution 25-108 (Purchase of used portable basketball court for $208,560) – unanimous
• Approved Resolution 25-109 (Road‑salt contract at $111.56 per ton) – unanimous
• Approved Resolution 25-110 (Amendment No. 5 to FY 2025‑2026 General Fund Budget) – unanimous
• Approved Resolution 25-111 (MOU for $60,000 food‑distribution grant) – unanimous
• Approved previous meeting minutes (Oct 20, 2025) – unanimous

City Council

City Council will vote on amending the zoning ordinance for 1319 Bigley Avenue to C-8 Village Commercial District. Other items include establishing a 20 mph speed limit on Garvin Avenue, authorizing free holiday parking on Saturdays, and approving purchases of fuel, road salt, and a portable basketball court. The council will also consider a $60,000 grant for food distribution and an amendment to the FY 2025-2026 budget.

• Bill No. 8063 – Rezone 1319 Bigley Avenue to C-8 Village Commercial District
• Bill No. 8064 – Establish 20 mph speed limit on Garvin Avenue from Washington Street West to Gilbert Drive
• Resolution No. 25-106 – Free metered parking on Saturdays during the holidays
• Resolution No. 25-108 – Authorize purchase of used portable basketball court for Charleston Coliseum and Convention Center
• Resolution No. 25-111 – $60,000 grant to Kanawha Valley Collective for food distribution in November and December 2025

Civic Center/Auditorium Board

The Charleston Coliseum & Convention Center / Municipal Auditorium Board will meet to approve minutes from September 30, 2025, and receive committee reports. The agenda includes a Building & Grounds Committee report, a financial report for September 2025, and a monthly venue report for the same period. No votes on contracts or policy changes are listed.

• Approval of minutes from September 30, 2025 board meeting
• Building & Grounds Committee report
• Financial report for September 2025
• Monthly venue report for September 2025

City Center Business Improvement District

The City Center Business Improvement District Board will discuss routine reports including the treasurer, ambassador, and a subcommittee. A Master Plan update with grant and trash receptacle details is scheduled. The board also prepares for the annual property owner meeting on October 28.

• Review and approve minutes from previous meeting
• Treasurer Report – Randall Coleman
• Ambassador report – Sidney Gillis
• Master Plan report update – Susie Salisbury, including grant updates and trash receptacles
• Annual property owner meeting on October 28 at 4:00 pm

Firemen's Pension Board

The board will approve election results from October 13 and welcome Hunter Allen to the Board of Trustees. Members will also elect a secretary and treasurer for the coming term. No other business or discussion items are listed.

• Approve election results and seat new trustee Hunter Allen
• Board of Trustees to elect a secretary and treasurer

Finance

The Finance Committee will discuss the approval of previous minutes and consider several resolutions. These include a budget amendment for the FY 2025-2026 General Fund and a property transfer involving City Park.

• Resolution No. 25-101: Amendment No. 4 of the FY 2025-2026 General Fund Budget
• Resolution No. 25-105: Transfer of City Park from Vista View Apartments LP to RP Vista View LLC with a $395,000 payoff to the City
• Resolution No. 25-100: Purchase of ambulance cots and devices for Charleston Fire Department from Stryker Medical
• Resolution No. 25-102: Agreement with Atlantic Emergency Solutions for repairs to Fire Engine 455
• Resolution No. 25-103: One-year contract for the purchase of road salt

The Finance Committee unanimously approved six procurement resolutions covering EMS equipment, fire‑engine repairs, road salt, and software services, and also adopted Amendment No. 4 to the FY 2025‑2026 General Fund Budget to fund fire‑truck repairs. Additionally, the committee authorized the transfer of the City Park property from Vista View Apartments, LP to RP Vista View LLC with a $395,000 payoff, removing city debt and extending affordable‑housing commitments through at least 2045.

• Approved Resolution 25-100 to purchase EMS equipment for $202,424.53 (unanimous)
• Approved Resolution 25-101 to adopt Amendment No. 4 to FY 2025‑2026 General Fund Budget (unanimous)
• Approved Resolution 25-102 to authorize $142,961.08 repair contract for Fire Engine 455 (unanimous)
• Approved Resolution 25-103 to contract road salt at $85.00 per ton (unanimous)
• Approved Resolution 25-104 to contract VMWare software subscription for $56,130.99 (unanimous)
• Approved Resolution 25-105 to transfer City Park property and payoff $395,000 (unanimous)

City Council

The Charleston City Council will review several resolutions regarding equipment purchases and software services. The body is discussing a budget amendment for the FY 2025-2026 General Fund and a property transfer involving City Park.

• Resolution No. 25-101: Amendment No. 4 of the FY 2025-2026 General Fund Budget
• Resolution No. 25-105: Transfer of City Park from Vista View Apartments LP to RP Vista View LLC with a $395,000 payoff to the City
• Resolution No. 25-100: Purchase of ambulance cots and devices for Charleston Fire Department from Stryker Medical
• Resolution No. 25-102: Agreement with Atlantic Emergency Solutions for repairs to Fire Engine 455
• Resolution No. 25-104: Agreement with Zones, LLC for VMWare software subscription services

The council adopted six finance resolutions, including a $395,000 property‑transfer payoff, purchase of fire‑department medical equipment for $202,424.53, a budget amendment for fire‑truck repair, a $142,961.08 repair contract for Engine 455, a road‑salt contract at $85 per ton, and a $56,130.99 VMware software subscription. All six resolutions were adopted, most unanimously, with the property‑transfer resolution also unanimous. The council also confirmed two appointments unanimously.

• Approved Resolution 25‑100 to purchase fire‑department medical equipment for $202,424.53 (unanimous)
• Approved Resolution 25‑101 amendment to FY 2025‑2026 General Fund for fire‑truck repair (unanimous)
• Approved Resolution 25‑102 contract with Atlantic Emergency Solutions to repair Fire Engine 455 for $142,961.08 (majority affirmative)
• Approved Resolution 25‑103 contract with Mid‑Atlantic Salt, LLC for road salt at $85 per ton (majority affirmative)
• Approved Resolution 25‑104 agreement with Zones, LLC for VMware software subscription $56,130.99 (majority affirmative)
• Approved Resolution 25‑105 transfer of City Park property with $395,000 payoff (unanimous)
• Approved appointment (motion by Ceperley, seconded by Hoover) – vote unanimous
• Approved second appointment (motion by Ceperley, seconded by Hoover) – vote unanimous

Public Art Commission

The Public Art Commission will discuss a new public art project. The meeting also includes officer elections and a review of upcoming projects. No final decisions are noted in the agenda.

• Discussion of Public Art Commission Project
• Officer elections for the commission
• Review of upcoming public art projects

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will review progress on tax sales and the Side Lot Program. The body will discuss the Vacant Structure Ordinance and various property renovation and incentive funds.

• 600 Main Street, Appalachia Service Project report
• Vacant Structure Ordinance report
• New Construction Incentive Program, Phase 2
• Rebuilding Together Charleston Revolving Repair Fund
• Home-Ownership Property Renovation Fund Program Rules

Charleston Sanitary Board

The Charleston Sanitary Board will consider approval of the August and September meeting minutes and unaudited financial reports. It will authorize personnel changes for the board’s bank accounts and a new JPMorgan credit card. The board will also vote on several purchase contracts for polymers, anti‑foam liquid, and magnesium hydroxide slurry, and on a $194,100 engineering task order for the Virginia Street Force Main replacement.

• Authorize removal of Crystal Sanders and addition of Christopher Casto for administration of CSB accounts with WesBanco, JPMorgan Chase Bank, and City National Bank
• Award contract to Polydyne Inc. for dry and emulsion polymers totaling $135,680
• Award contract to Coastal Water Technology, LLC for liquid polymer anti‑foam use at $25,668
• Award contract to Garrison Minerals LLC for magnesium hydroxide slurry at $85,200
• Approve Task Order No. 6 with Burgess and Niple, Inc. for Virginia Street Force Main Replacement at $194,100

Spring Hill Cemetery Park Commission

The Spring Hill Cemetery Park Commission will meet on Oct. 9, 2025 at 4:00 p.m. to consider routine business items, including the approval of the 2025 Rules and Regulations, reports on the arboretum and cemetery surveys, and updates on projects such as the Baby Land project and retaining wall reconstruction. The meeting will also address Farnsworth Drive issues, a video presentation at East Gate and Cotton Angel, and the possible addition of an outside restroom. A separate Cemetery Endowment session will review minutes and business items before adjourning.

• Approval of 2025 Rules and Regulations
• Baby Land project
• Retaining walls to be rebuilt
• Farnsworth Drive issues
• Cemetery survey

Municipal Planning Commission

The Municipal Planning Commission is meeting to discuss a zoning amendment for a specific property. The body will also conduct an election of officers and review minutes from the August 6, 2025 meeting.

• Rezoning Bill #8063: 1319 Bigley Avenue from I-2 Light Industrial District to C-8 Village Commercial District

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will hear an executive director update on multiple grants and projects, including HUD facade and city center grants totaling $1 million, Smith Street phase planning, and the East End Urban Renewal Plan. The board will also discuss property opportunities in executive session, including Washington Street East and Lee Street properties. Strategic planning remains on hold pending the GAI West Side impact study.

• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant via DoH District 3 for $240,000
• Smith Street phase I & II project planning grants
• East End Urban Renewal Plan discussion

Municipal Beautification Commission

The Municipal Beautification Commission will approve September meeting minutes and hear reports on several community projects, including Ruffner Park, the Appalachian Spring tree initiative, and the Greenbrier Street Garden. Updates will also be provided on the city tree inventory and a professional arboriculture award.

• Approval of September 2, 2025 meeting minutes
• Treasurer's report for September 2025
• Ruffner Park discussion led by multiple committee members
• Appalachian Spring Project (cherry/flowering tree initiative)
• MBC Gold Leaf Award from Mid Atlantic Chapter of ISA

The Municipal Beautification Commission unanimously approved the September 2, 2025 meeting minutes and reappointed its officers. The commission also decided to pilot the Appalachian Spring Flowering Tree Project with about 50‑100 trees and to shift the planting schedule to late fall 2025 and early 2026. Additional updates on park maintenance and awards were noted.

• Approved September 2, 2025 minutes (unanimous)
• Approved nominating committee officer slate, reappointing Chair Anna Forbes, Vice Chair Lois Crichton, Treasurer Lisa Dobbins, Secretary Susan Shumate (unanimous)
• Decided to scale back Appalachian Spring Flowering Tree Project planting to ~50‑100 trees as a pilot
• Decided to shift planting schedule to late fall 2025 and early 2026

Finance

The Finance Committee will discuss and consider several resolutions and one bill. Notable items include a proposed amendment to the municipal business and occupation tax to exempt businesses with less than $2,500 in annual gross income and the sale of new automobiles, and a resolution to transfer $800,000 from the Opioid Settlement Fund to the CARE Office. Other resolutions authorize purchases for police software, salt spreaders, storm sewer projects on Chesterfield Ave and at various locations, a settlement of a claim, an employee uniform program, and an agreement with the state for the Capital Connector Construction Project.

• Bill No. 8058: Amending B&O tax to exempt businesses under $2,500 gross income and new car sales
• Resolution 25-094: Transfer $800,000 from Opioid Settlement Fund to CARE Office
• Resolution 25-096: Storm sewer installation on Chesterfield Ave with Lakecrest Construction
• Resolution 25-099: Agreement with WV DOT for Capital Connector Construction Project
• Resolution 25-093: Settlement of claim by Robley Lushbaugh

The Finance Committee unanimously approved a series of resolutions authorizing purchases, contracts, a settlement, a budget amendment, and a large fund transfer. Highlights include an $800,000 transfer from the Opioid Settlement Fund to the CARE Office Fund and contracts for storm‑sewer work on Chesterfield Avenue. All motions were moved by Councilmember Burton and passed with unanimous consent.

• Approved Resolution 25-091: $84,389.28 annual renewal of police record‑management software (unanimous)
• Approved Resolution 25-092: $27,586.00 purchase of two HI‑WAY P‑8 salt spreaders (unanimous)
• Approved Resolution 25-093: Settlement of $37,550.50 to Robley Lushbaugh plus up to $5,000 for third‑party costs (unanimous)
• Approved Resolution 25-094: Transfer of $800,000 from Opioid Settlement Fund to CARE Office Fund (unanimous)
• Approved Resolution 25-095: Amendment No. 3 to FY 2025‑2026 General Fund Budget (unanimous)
• Approved Resolution 25-096: $579,755.00 contract with Lakecrest Construction for storm‑sewer installation on Chesterfield Ave (unanimous)
• Approved Resolution 25-097: $365,530.00 agreement with Insight Pipe Contracting for storm‑sewer rehabilitation (unanimous)
• Approved Resolution 25-099: Agreement with WV DOT for Capital Connector Construction Project design phase (unanimous)

City Council

The council will consider a series of resolutions covering software purchases, storm‑sewer contracts, a capital‑connector agreement, a budget amendment, and a $800,000 transfer from the Opioid Settlement Fund to the CARE Office Fund. A bill to amend the municipal business and occupation tax exemptions will also be debated. Standard agenda items such as public speakers, committee reports, and adjournment are included.

• Resolution No. 25-094 – Transfer $800,000 from the Opioid Settlement Fund to the CARE Office Fund.
• Resolution No. 25-091 – Authorize purchase of annual renewal of Charleston Police Department record management software from TriTech Software Systems.
• Resolution No. 25-099 – Authorize agreement with WV Department of Transportation for Capital Connector Construction Project responsibilities and funding.
• Resolution No. 25-096 – Authorize agreement with Lakecrest Construction for new storm sewer system on Chesterfield Ave.
• Bill No. 8058 – Amend municipal code to exempt businesses with less than $2,500 annual gross income and new automobile sales from the business and occupation tax.

The council confirmed the appointment of a new city official unanimously. It also adopted seven finance resolutions covering software renewal, salt spreaders, a vehicle‑collision settlement, an $800,000 transfer from the Opioid Settlement Fund to the CARE Office, a budget amendment, contracts for storm‑sewer projects, and a uniform‑voucher agreement. All motions passed with either unanimous or majority affirmative votes.

• Approved appointment of city official (unanimous affirmative)
• Approved $27,586 purchase of two HI‑WAY P‑8 salt spreaders (unanimous affirmative) – Resolution No. 25-092
• Approved $37,550.50 settlement of vehicle‑collision claim plus up to $5,000 for third‑party costs (majority affirmative) – Resolution No. 25-093
• Authorized $800,000 transfer from Opioid Settlement Fund to CARE Office Fund (majority affirmative) – Resolution No. 25-094
• Approved Amendment No. 3 to FY 2025‑2026 General Fund Budget (unanimous affirmative) – Resolution No. 25-095
• Authorized $579,755 contract with Lakecrest Construction for Chesterfield Ave storm sewer (unanimous affirmative) – Resolution No. 25-096
• Authorized $365,530 agreement with Insight Pipe Contracting for storm sewer rehabilitation (unanimous affirmative) – Resolution No. 25-097
• Authorized one‑time agreement with Dynamic Graphics for employee uniforms (unanimous affirmative) – Resolution No. 25-098

Civic Center/Auditorium Board

The board will consider approval of August meeting minutes and receive reports from the Personnel, Building & Grounds, and Finance committees, along with a monthly venue report for August 2025. No votes on ordinances, contracts, or rezoning are scheduled.

• Approval of minutes from August 26, 2025 board meeting
• Personnel Committee Report
• Building & Grounds Committee Report
• Financial Report for August 2025
• Monthly Venue Report for August 2025

City Center Business Improvement District

The Board of Directors will review reports on the Master Plan, including grant updates and trash receptacles. The meeting also includes a treasurer's report and an update on the Municipal Beautification Commission.

• Master Plan report update regarding grants and trash receptacles
• Treasurer report on Holly Jolly Brawley support
• Planning for the annual property owner meeting
• Municipal Beautification Commission update

Charleston Sanitary Board

The Charleston Sanitary Board will consider approving two construction contracts: one for Virginia Street Lift Station Improvements totaling $2,565,930, and another for Magazine Branch Sanitary Sewer Improvements totaling $9,553,437. Both contracts include contingency amounts and were awarded to the lowest responsible bidders. The meeting also includes public comment and adjournment.

• Award of $2,565,930 contract to Orders Construction for Virginia Street Lift Station Improvements (Contract 23-3), including $100,000 contingency
• Award of $9,553,437 contract to Tribute Contracting for Magazine Branch Sanitary Sewer Improvements (Contract 24-1A), including $453,973 contingency
• Only one other bidder for each contract: Garney Companies bid $3,467,570 for lift station; RDR Utility Services bid $15,329,885 for sewer project
• CSB FYE26 capital budget for lift station item is $1,800,000

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will consider a certificate of appropriateness application (COA-25-0250) from Stephanie Clarke to install a sign on an existing fence at 2406 Kanawha Boulevard, East. The commission will also receive a report on minor work permits, discuss new business, and approve prior meeting minutes.

• Certificate of appropriateness (COA-25-0250) for a sign on a fence at 2406 Kanawha Boulevard, East
• Report on minor work permits issued since last meeting

Charleston Green Team

The Charleston Green Team will discuss crosswalks as new business, adopt minutes from August 20, and receive committee reports and updates on city recycling, Public Works, ICLEI fund, and East-West Connector. No decisions are scheduled; the meeting is virtual only.

• Discussion on crosswalks
• Adoption of August 20 meeting minutes
• Committee reports from What to Do with Stuff, Communications, PODA, and Nominations
• Updates on ICLEI Municipal Investment Fund and East-West Connector
• Update from Charleston Department of Public Works Director Webster

The team adopted the August 20, 2025 minutes with an amendment to Stephanie Hysmith’s last name, passing the motion unanimously. Members discussed potential new crosswalk locations but no formal action was taken. The meeting was adjourned at 12:50 pm after a motion by Patti Hamilton.

• Adopted amended minutes (unanimous)
• Adjourned meeting (motion by Patti Hamilton)

Firemen's Pension Board

The Firemen's Pension Board will consider approving a cost-of-living adjustment for the 2025-2026 fiscal year and pensions for two retirees. They will also allocate over $2.58 million in annual distributions and hear updates on past payment issues.

• Approve COLA raise for July 2025 to June 2026
• Approve pensions for Timothy Hartwell and Michael Smith
• Annual allocations totaling $2,575,567.63
• Update on overpayment of Seth Petersen's widow
• Update on underpayment for Loftis

Finance

The Finance Committee will consider six resolutions: purchasing three Ford Ranger trucks, contracting for parking garage repairs, settling a claim, amending the FY 2025-2026 budget, repairing sidewalks and ADA ramps, and renovating fire stations. They will also approve the previous meeting's minutes.

• Resolution 25-088 – Amendment No. 2 of the FY 2025-2026 General Fund Budget
• Resolution 25-086 – Contract with Buckeye Construction for repairs of six City-owned parking garages
• Resolution 25-090 – Contract with Persinger and Associates to renovate multiple fire stations
• Resolution 25-089 – Contract with SQP Construction Group for sidewalk and ADA ramp repairs
• Resolution 25-085 – Purchase of 3 Ford Ranger trucks from Stephens Auto Center for Public Grounds and Parking

The Finance Committee voted unanimously to approve six resolutions covering vehicle purchases, garage repairs, a legal settlement, a budget amendment, sidewalk improvements, and fire station renovations. Each resolution was adopted without objection. The approvals provide funding and authorizations for the FY 2025‑2026 fiscal year.

• Approved purchase of three Ford Ranger trucks for $104,667 (unanimous)
• Approved $2,493,986 contract with Buckeye Construction for city garage repairs (unanimous)
• Approved $150,000 settlement of police K9 incident claim (unanimous)
• Approved Amendment No. 2 to the FY 2025‑2026 General Fund Budget (unanimous)
• Approved $399,195 contract with SQP Construction for sidewalk and ADA ramp work (unanimous)
• Approved $4,200,000 contract with Persinger & Associates for fire station renovations (unanimous)
• Approved previous meeting minutes by unanimous consent

City Council

The City Council will consider six resolutions, including a budget amendment for FY 2025-2026, a settlement of a disputed claim, and contracts for vehicle purchase, parking garage repairs, sidewalk improvements, and fire station renovations. Public comments will be heard at the start of the meeting.

• Approval of Amendment No. 2 to the FY 2025-2026 General Fund Budget
• Contract with Persinger and Associates to renovate multiple fire stations for the Charleston Fire Department
• Contract with SQP Construction Group, Inc. for repairs and improvements to city sidewalks and ADA ramps
• Contract with Buckeye Construction and Restoration for repairs of six city-owned parking garages
• Settlement of a pending disputed claim against the City by Steven Lee

The City Council unanimously approved six finance resolutions covering vehicle purchases, parking garage repairs, a police‑dog claim settlement, a budget amendment, sidewalk/ADA improvements, and a $4.2 M fire‑station renovation contract. The fire‑station contract authorizes the Mayor or City Manager to hire Persinger & Associates for renovations and additions to six fire stations at a final price of $4,200,000. All motions were moved by Councilmember Jenkins, seconded by Councilmember Ceperley, and passed with either unanimous or majority affirmative votes as recorded.

• Approved purchase of three Ford Ranger trucks for $104,667 (unanimous)
• Approved $2,493,986 contract with Buckeye Construction for parking garage repairs (unanimous)
• Approved $150,000 settlement of police‑dog claim (majority affirmative)
• Approved Amendment No. 2 to FY 2025‑2026 General Fund Budget (unanimous)
• Approved $399,195 contract with SQP Construction for sidewalk and ADA ramp repairs (unanimous)
• Approved $4,200,000 contract with Persinger & Associates for fire‑station renovations (unanimous)

Opioid Community Council

The Opioid Community Council will meet to discuss the process and timeline for a grant application, review a letter of intent, and examine a draft application. The agenda is procedural, with no votes or final decisions scheduled.

• Process and timeline overview for opioid grant application
• Letter of intent review
• Draft application review

Public Art Commission

The Public Art Commission will meet to hear a director's report, discuss upcoming projects, and hold a discussion on a Public Art Commission project. The agenda also includes setting the agenda for the October meeting and other business. No specific projects, dollar amounts, or votes are listed.

• Director's Report and J.Pierson
• Upcoming Projects discussion
• Discussion of a Public Art Commission Project
• Agenda setting for October meeting
• Other business and announcements

The Charleston Public Art Commission met with a quorum and heard a detailed report from the Public Art Director on completed, in‑progress, and upcoming projects. It was noted that members Dwayne Duncan and Newman Jackson resigned from the commission. No approvals, votes, or other decisions were recorded.

Charleston Urban Renewal Authority

The Authority is reviewing updates on streetscape and lighting projects and several grant allocations. The body will also discuss a billboard lease amendment and real estate assets in executive session.

• HUD facade grant for $160,000
• HUD City Center BID grant for $600,000
• City Center BID grant through DoH District 3 for $240,000
• Billboard lease change with Outdoor Marketing
• Executive session regarding Washington Street West and Lee Street properties

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will review progress on tax sales and the Vacant Structure Ordinance. The body is discussing rules for home-ownership renovation and a revolving repair fund.

• Tax Sale Progress Report
• Report on the Vacant Structure Ordinance
• New Construction Incentive Program, Phase 2
• Home-Ownership Property Renovation Fund Program Rules
• Rebuilding Together Charleston Revolving Repair Fund

Municipal Beautification Commission

The Municipal Beautification Commission/Tree Board will approve July meeting minutes, hear the August treasurer's report, and discuss multiple beautification projects including Ruffner Park, the Cherry/Flowering Tree Initiative, and the Greenbrier Street Garden. Tree Board matters feature a tree inventory update. The meeting also covers a City Gardens Committee update, a BID update, and formation of a nominating committee.

• Cherry/Flowering Tree Initiative updates from Anna Forbes, Jason Testman, and others
• Tree Inventory Update presented by Brenda Craig Ellis and Anna Forbes
• Ruffner Park discussion with multiple community members
• Greenbrier Street Garden planning updates
• Public Grounds Report from Brent Webster

The Municipal Beautification Commission unanimously approved the minutes from the July 1, 2025 meeting. Barbara Rose, John Casto, and Susan Shumate agreed to serve on the commission's Nominating Committee. No other formal actions were recorded.

• Approved July 1, 2025 minutes (unanimous)
• Appointed Barbara Rose to Nominating Committee
• Appointed John Casto to Nominating Committee
• Appointed Susan Shumate to Nominating Committee

Finance

The Finance Committee will consider four resolutions authorizing the Mayor or City Manager to enter into contracts. The resolutions cover a five‑year software renewal for the Charleston Coliseum and Convention Center, a crowd barrier system for the same venue, security cameras for city‑owned parks, and new lighting for tennis courts at the Kanawha City Community Center. The meeting also includes approval of the previous minutes from August 18, 2025.

• Resolution 25-081 – authorize a 5‑year software renewal agreement with Clover Sport for the Charleston Coliseum and Convention Center
• Resolution 25-082 – authorize purchase of a crowd barrier system from Mountain Productions for the Charleston Coliseum and Convention Center
• Resolution 25-083 – authorize contract with Motorola Solutions, Inc. for security cameras at City‑owned parks
• Resolution 25-084 – authorize purchase and installation of new tennis court lighting at the Kanawha City Community Center

The Finance Committee approved the minutes from the August 18 meeting by unanimous consent. It then unanimously approved four resolutions: a five‑year POS software renewal for the Coliseum and Convention Center, a $50,125 crowd‑barrier purchase for the same venue, a $245,907.49 contract for security cameras at city parks, and a $158,750 contract for new tennis‑court lighting at the Kanawha City Recreation Center.

• Approved August 18 minutes (unanimous consent)
• Approved Resolution 25-081: five‑year POS software renewal ($44,328 first year, ~$37,500 thereafter) – unanimous
• Approved Resolution 25-082: purchase crowd barrier system for CCCC, $50,125 – unanimous
• Approved Resolution 25-083: contract for park security cameras, $245,907.49 – unanimous
• Approved Resolution 25-084: contract for tennis‑court lighting at Kanawha City Recreation Center, $158,750 – unanimous

City Council

The Charleston City Council will review four resolutions regarding equipment and service contracts. These items focus on technology and security updates for the Charleston Coliseum and Convention Center and city parks.

• Resolution No. 25-081: 5-year Clover Sport point-of-sale software renewal for Charleston Coliseum and Convention Center
• Resolution No. 25-082: Purchase of a crowd barrier system from Mountain Productions for Charleston Coliseum and Convention Center
• Resolution No. 25-083: Contract with Motorola Solutions, Inc. for security cameras at City-owned parks
• Resolution No. 25-084: Contract for new tennis court lighting at the Kanawha City Community Center

The council adopted four finance resolutions. It authorized a five‑year POS software renewal for the Coliseum ($44,328 first year, $37,500 thereafter) and a $50,125 crowd barrier purchase, both unanimously. It also approved a $245,907.49 contract with Motorola Solutions for security cameras in city parks by a majority vote, and a $158,750 tennis‑court lighting project at Kanawha City Recreation Center unanimously.

• Approved Resolution 25-081 for POS software renewal ($44,328 first year, $37,500 annually thereafter) – unanimous
• Approved Resolution 25-082 for $50,125 crowd barrier purchase – unanimous
• Approved Resolution 25-083 for $245,907.49 security camera contract for city parks – majority affirmative
• Approved Resolution 25-084 for $158,750 tennis court lighting at Kanawha City Recreation Center – unanimous

Board of Zoning Appeals

The Charleston Board of Zoning Appeals will consider two variance applications. One request from Terry Hill seeks a side‑setback variance to build a garage at 2244 Oakridge Rd. The other request from CAMC Foundation, Inc. seeks a parking‑requirement variance to expand its facility at 3415 MacCorkle Ave SE. The board will also approve the minutes from the July 10, 2025 hearing.

• VAR-25-3055 – Terry Hill variance of side setback requirements for a garage at 2244 Oakridge Rd.
• VAR-25-3056 – CAMC Foundation, Inc. variance of parking requirements to expand facility at 3415 MacCorkle Ave SE.
• Approval of minutes from the July 10, 2025 hearing.

Civic Center/Auditorium Board

The Board will meet to approve minutes from the June 17, 2025 meeting. Members will review personnel, financial, and venue reports for June and July 2025.

• Financial Report for June & July 2025
• Monthly Venue Report for June & July 2025
• Personnel Committee Report

The board accepted the June 17, 2025 meeting minutes as distributed. It adopted the Personnel Committee's recommendation to pass on items #2‑6 and also passed item #1 concerning the CVB relationship. The financial report for June and July 2025 was accepted and filed. The next meeting is scheduled for September 30.

• Accepted June 17 minutes (motion approved)
• Adopted Personnel Committee recommendation to pass items #2‑6 (motion approved)
• Passed item #1 relating to CVB relationship (motion approved)
• Accepted and filed June‑July 2025 financial report (motion approved)

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will meet to consider a certificate of appropriateness for a residential property. The body will also review minor work permits and approve previous meeting minutes.

• Application COA-25-0249: Proposal to cover a stucco structure with fiber cement siding at 1423 Virginia Street, East

Charleston Green Team

The Charleston Green Team will adopt minutes from the July 16 meeting and review unfinished business on advisory board members and composting. New business includes committee reports and updates from the City Council Environment & Recycling Committee, the Department of Public Works on the transfer station, the ICLEI Municipal Investment Fund, and the East-West Connector. The meeting will conclude with announcements and scheduling of the next meeting.

• Adopt minutes from July 16, 2025 meeting
• Review advisory board member appointments
• Composting program report
• Department of Public Works update on transfer station
• East-West Connector project update

The Green Team adopted the minutes from the July 16, 2025 meeting by a unanimous vote. No other formal decisions were taken during the session. The board discussed potential advisory board members, city composting efforts, recycling updates, and upcoming solar grant activities.

• Adopted July 16 minutes (unanimous)

City Center Business Improvement District

The City Center Business Improvement District board will hear reports from the treasurer, ambassador, subcommittee, and municipal beautification commission. A key item is the Master Plan update, which covers recent grant developments and proposals for new trash receptacles. The meeting also includes routine approval of prior minutes and scheduling of the next meeting.

• Treasurer assessment report
• Ambassador report
• Subcommittee report
• Master Plan update – grant updates and trash receptacle proposals
• Municipal Beautification Commission update

Finance

The Finance Committee will consider four resolutions authorizing contracts for fire department breathing apparatus, network equipment, Sojourner’s Shelter roof replacement, and fire department billing services. They will also discuss Bill No. 8062, which amends the municipal code to define holiday pay for law enforcement officers working unscheduled shifts. The agenda was amended on August 14, 2025.

• Resolution 25-077: Purchase self-contained breathing apparatus and cylinders for Charleston Fire Department from Atlantic Emergency Solutions.
• Resolution 25-078: Agreement with Concourse Tech, Inc. for network equipment at the City Service Center.
• Resolution 25-079: Contract with Almost Heaven Roofing for Sojourner’s Shelter roof removal and replacement.
• Resolution 25-080: Agreement with Quick Med Claims, LLC for fire department billing services, with a billing addendum with Kanawha County Emergency Ambulance Authority.
• Bill No. 8062: Amend municipal code to define holiday pay for law enforcement officers who work unscheduled shifts on legal holidays.

City Council

Council will consider rezoning a lot across from CAMC General Hospital to a C-1O district, authorize several contracts for fire department equipment and services, and vote on a bill defining holiday pay for law enforcement. The agenda also includes a roof replacement at Sojourner's Shelter and network equipment upgrades.

• Rezoning lot across from CAMC, between Morris and Lewis Streets and O'Conner Avenue, to C-1O district (Bill No. 8059)
• Purchase of self-contained breathing apparatus for fire department from Atlantic Emergency Solutions (Resolution 25-077)
• Upgrade of network equipment at City Service Center from Concourse Tech (Resolution 25-078)
• Roof removal and replacement at Sojourner's Shelter from Almost Heaven Roofing (Resolution 25-079)
• Bill defining holiday pay for law enforcement officers who work unscheduled shifts and consolidating holiday lists (Bill No. 8062)

The council approved Bill No. 8059, rezoning a parcel across from CAMC General between Morris and Lewis Streets and O'Conner Avenue from R‑0 to C‑10. It also approved four finance resolutions: purchase of SCBA equipment for $55,110.00, upgrade of network equipment for $59,909.88, replacement of the Sojourner’s Shelter roof for $157,200.00, and a billing services agreement with Quick Med Claims. All finance resolutions passed unanimously. The rezoning passed with 21 yeas, 1 abstention and no nays.

• Approved Bill No. 8059 rezoning parcel to C‑10 district (21 yeas, 1 abstain)
• Approved Resolution No. 25‑077 purchase SCBA equipment $55,110 (unanimous)
• Approved Resolution No. 25‑078 purchase network equipment $59,909.88 (unanimous)
• Approved Resolution No. 25‑079 replace Sojourner’s Shelter roof $157,200 (unanimous)
• Approved Resolution No. 25‑080 billing services contract with Quick Med Claims (unanimous)

Charleston Sanitary Board

The Charleston Sanitary Board will consider approval of minutes, financial reports, and several contracts. Key decisions include writing off $176,229.19 in uncollectible accounts, awarding a $169,360 generator purchase to Bay Power Solutions, and awarding a $450,000 annual pipe lining contract to Insight Pipe Contracting. The board will also discuss a rate case and a legal matter (Karl Nester vs. CSB).

• Write-off of $176,229.19 in uncollectible accounts (period Jan–June 2024)
• Award of $169,360 contract to Bay Power Solutions for a 275-kW portable diesel generator
• Award of $450,000 annual pipe lining contract to Insight Pipe Contracting (base $289,372 plus $160,628 contingency)
• Award of biennial construction/maintenance contract to Garcie R. Marker and Sons at $936/hour total rate

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review multiple grants totaling over $1 million, including HUD facade and BID grants, and discuss property transactions in executive session. Also to be discussed: Smith Street planning grants, streetscape program, and strategic planning hold.

• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant through DoH District 3 for $240,000
• Executive session on Washington Street West and Lee Street properties
• Gateway lighting project update

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will discuss and potentially act on Phase 2 of the New Construction Incentive Program and rules for the Home-Ownership Property Renovation Fund. The agency also has a donation request for 1424 Kanawha Blvd E. Progress reports on renovations at 600 Main Street and 113 Judith Drive will be presented.

• Donation request for 1424 KANAWHA BLVD E
• New Construction Incentive Program, Phase 2 discussion
• Home-Ownership Property Renovation Fund Program Rules
• Tax Sale Progress Report
• Renovation progress at 600 Main Street (Appalachia Service Project) and 113 Judith Drive (Habitat for Humanity)

The board adopted the July 16, 2025 meeting minutes as presented. A motion to accept a donation for the property at 1424 Kanawha Blvd E was made, seconded, and adopted. No other formal actions were taken during the meeting.

• Adopted July 16, 2025 minutes (motion by Gianola, seconded by Clark)
• Accepted donation for 1424 Kanawha Blvd E (motion by Clark, seconded by Gianola)

Opioid Community Council

The Opioid Community Council meeting will introduce members, outline the process and timeline, and examine the Letter of Intent. The primary decision point is the review of the draft application. No votes or contracts are listed.

• Member introductions
• Process and timeline overview
• Letter of Intent overview
• Draft application review

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill #8059 to amend the city’s zoning ordinance by changing the designation of a parcel at 500 Morris Street, East Charleston (Tax District Map 18, Parcel 119) from an R-O district to a C-10 district. The committee will also hear a presentation from the Regional Intergovernmental Council on a safety study for the area around the Clay Center, CAMC General Hospital, and Go Mart Ballpark. Routine business includes approval of the July 14, 2025 meeting minutes and other procedural items.

• Bill #8059: Rezone parcel at 500 Morris St, East Charleston (Tax District Map 18, Parcel 119) from R-O to C-10 district.
• Presentation by Regional Intergovernmental Council on safety study for area surrounding Clay Center, CAMC General Hospital, and Go Mart Ballpark.
• Approval of minutes from the July 14, 2025 meeting.

The Planning, Streets & Traffic Committee approved Bill #8059, rezoning the parcel at 500 Morris Street from R‑O to C‑10, with a vote of 4‑0‑1. The committee also adopted the minutes from the July 14, 2025 meeting by unanimous vote.

• Approved rezoning of 500 Morris St. from R‑O to C‑10 (vote 4‑0‑1)
• Adopted July 14, 2025 meeting minutes (unanimous)

Municipal Planning Commission

The Municipal Planning Commission will meet to discuss a proposed rezoning of a property on Morris Street from residential to commercial use. The agenda also includes reviewing minutes from a previous meeting and general announcements.

• Rezoning Bill #8059: 500 Morris Street from R-O to C-10 district
• Review of April 9, 2025 MPC meeting minutes
• Municipal Planning Commission meeting at City Service Center

The Municipal Planning Commission voted to forward Bill #8059, which seeks to rezone 500 Morris Street from R‑O to C‑10 for a new neuroscience institute, to the Planning, Streets & Traffic Committee. The motion passed by a unanimous vote. The commission also unanimously approved the minutes from the April 9, 2025 meeting.

• Forward Bill #8059 rezoning request to Planning, Streets & Traffic Committee – passed unanimously
• Approve April 9, 2025 MPC meeting minutes – passed unanimously

Finance

The Finance Committee will consider several resolutions, including approval of the city's five-year consolidated plan for HUD housing funds (2025–2029) and the annual action plan for 2025. Other items include authorizing purchases of a pumper truck, mowers, a backhoe, and new audio-visual equipment for City Hall. The committee will also vote on an amendment to the FY 2025–2026 Coal Severance Budget and approve minutes from the previous meeting.

• Resolution 25-070: Authorizing HUD Five Year Consolidated Plan 2025–2029 and Annual Action Plan 2025
• Resolution 25-071: Purchase of a new pumper truck for Street Department from WV Tractor Supply
• Resolution 25-075: Purchase of a new backhoe for Street Department from State Equipment, Inc.
• Resolution 25-076: Contract with Electronic Specialty Company for AV and conferencing equipment for City Hall AV Room and Council Chambers
• Resolution 25-074: Approval of Amendment No. 1 to the FY 2025–2026 Coal Severance Budget

The Finance Committee unanimously approved the FY 2025‑2029 Five‑Year Consolidated Plan and FY 2025 Annual Action Plan, authorizing HUD grant applications. It also approved purchases of a Vactor pumper truck, a greens mower, two zero‑turn mowers, a backhoe, an amendment to the coal severance budget, and an AV equipment contract. The July 21, 2025 minutes were approved by unanimous consent.

• Approved FY 2025‑2029 Five‑Year Consolidated Plan and FY 2025 Annual Action Plan (Resolution 25‑070) – unanimous
• Approved purchase of new Vactor pumper truck for Street Department, $489,497.73 (Resolution 25‑071) – unanimous
• Approved purchase of new greens mower for Cato Park Golf Course, $36,428.00 (Resolution 25‑072) – unanimous
• Approved purchase of two Exmark Zero‑Turn Mowers for Parks and Recreation, $25,998.00 (Resolution 25‑073) – unanimous
• Approved Amendment No. 1 to FY 2025‑2026 Coal Severance Budget (Resolution 25‑074) – unanimous
• Approved purchase of new Case 580 Backhoe for Street Department, $137,496.84 (Resolution 25‑075) – unanimous
• Approved contract for AV and conferencing equipment, approx. $264,049.89 (Resolution 25‑076) – unanimous
• Approved July 21, 2025 meeting minutes by unanimous consent

City Council

The City Council will consider resolutions authorizing the submission of a five-year consolidated plan and annual action plan to HUD, along with several equipment purchases for city departments. Items include a pumper truck, mowers, a backhoe, and audio-visual equipment for City Hall and Council Chambers. An amendment to the FY2025-2026 Coal Severance Budget is also on the agenda.

• Resolution 25-070: Authorizing submission of Five Year Consolidated Plan and Annual Action Plan to HUD
• Resolution 25-076: Authorizing contract with Electronic Specialty Company for AV equipment in City Hall and Council Chambers
• Resolution 25-071: Authorizing purchase of a pumper truck for Street Department from WV Tractor Supply
• Resolution 25-075: Authorizing purchase of a backhoe for Street Department from State Equipment, Inc.
• Resolution 25-074: Authorizing Amendment No. 1 of the FY2025-2026 Coal Severance Budget

The council approved the FY 2025‑2029 Five‑Year Consolidated Plan and FY 2025 Annual Action Plan, authorizing the mayor to apply for HUD CDBG and HOME funds. It also approved six procurement resolutions for a new pumper truck, a greens mower, two zero‑turn mowers, a coal‑severance budget amendment, a backhoe, and AV equipment, each with unanimous votes.

• Approved FY 2025‑2029 Five‑Year Consolidated Plan and FY 2025 Annual Action Plan (Resolution 25‑070) – unanimous
• Authorized purchase of a new Vactor pumper truck for $489,497.73 (Resolution 25‑071) – unanimous
• Authorized purchase of a new greens mower for $36,428.00 (Resolution 25‑072) – unanimous
• Authorized purchase of two Exmark zero‑turn mowers for $25,998.00 (Resolution 25‑073) – unanimous
• Approved Amendment 1 to the FY 2025‑2026 Coal Severance Budget (Resolution 25‑074) – unanimous
• Authorized purchase of a new Case 580 backhoe for $137,496.84 (Resolution 25‑075) – unanimous
• Authorized contract for AV equipment purchase and installation for $264,049.89 (Resolution 25‑076) – unanimous

Police Pension Board

The Police Pension and Relief Fund will review and vote on four individual retirements and the 2025 cost-of-living adjustment (COLA) increases. The board will also vote on the pension secretary and the finalization of the fund's Rules and Regulations.

• Retirement votes for Brian Griggs, Mark Kinder, Mike McConihay, and Shawn Midkiff
• Vote on 2025 COLA increases
• Vote to finalize or modify Rules and Regulations
• Election of the pension secretary

Public Safety Committee

The Public Safety Committee will approve the minutes from the October 21, 2024 meeting. It will hear public speakers on public safety topics. The committee will receive reports from the Charleston Police Department and the Charleston Fire Department. Finally, members will discuss Neighborhood Watch Groups presented by Naomi Bays.

• Approval of previous minutes (10-21-2024)
• Public speakers on public safety topics
• Report from Charleston Police Department
• Report from Charleston Fire Department
• Discussion of Neighborhood Watch Groups – Naomi Bays

Finance

The Finance Committee will discuss the approval of previous minutes and consider five resolutions. These include a budget amendment for the FY 2025-2026 General Fund and several procurement requests for city departments.

• Resolution No. 25-069: Amendment No. 1 of the FY 2025-2026 General Fund Budget
• Resolution No. 25-066: Purchase of 3 new rear-load refuse packer trucks from West Virginia Tractor Company
• Resolution No. 25-068: Purchase of playground and adult fitness equipment for Danner Meadow Park from Metro Recreation Equipment Company
• Resolution No. 25-067: Contract with Mountwest Community and Technical College for paramedic training for 18 fire department members
• Resolution No. 25-065: Application to the WV Governor’s Highway Safety Program

City Council

The Charleston City Council will consider Bill No. 8060 to make the access road between Lovell Drive and Kanawha Boulevard West one‑way, prohibiting eastbound traffic. Several resolutions will authorize purchases and contracts, including three refuse‑packer trucks, paramedic training for firefighters, and playground equipment for Danner Meadow Park. The council will also approve an amendment to the FY 2025‑2026 General Fund Budget and authorize a highway safety program application.

• Bill No. 8060 – create a one‑way street on the access road between Lovell Drive and Kanawha Boulevard West
• Resolution 25-066 – authorize purchase of three rear‑load refuse packer trucks from West Virginia Tractor Company
• Resolution 25-067 – authorize contract with Mountwest Community and Technical College for textbooks and three semesters of paramedic training for 18 fire department members
• Resolution 25-068 – authorize purchase of playground and adult fitness equipment for renovations of Danner Meadow Park from Metro Recreation Equipment Company
• Resolution 25-069 – authorize approval of Amendment No. 1 to the FY 2025‑2026 General Fund Budget

The council unanimously passed a one‑way street ordinance for the Lovell Drive access road (Bill No. 8060). It also approved four finance resolutions: a $559,300 highway‑safety grant application, the $621,800.40 purchase of three new refuse trucks, a $120,600 paramedic‑training contract for the fire department, and a $126,653 playground and fitness‑equipment purchase for Danner Meadow Park. Additionally, the FY 2025‑2026 General Fund budget amendment (Resolution No. 25‑069) was adopted unanimously.

• Approved Bill No. 8060 – one‑way street on Lovell Drive access road (unanimous)
• Approved Resolution No. 25‑065 – authorize $559,300 highway safety grant application (unanimous)
• Approved Resolution No. 25‑066 – purchase three new refuse trucks for $621,800.40 (unanimous)
• Approved Resolution No. 25‑067 – contract with Mountwest Community and Technical College for $120,600 paramedic training (unanimous)
• Approved Resolution No. 25‑068 – purchase playground and fitness equipment for $126,653.00 for Danner Meadow Park (unanimous)
• Approved Resolution No. 25‑069 – amend FY 2025‑2026 General Fund budget (unanimous)

Charleston Sanitary Board

The Charleston Sanitary Board will consider approving a $1,181,400 amendment to its engineering services contract with Burgess & Niple, Inc. for the Magazine Branch Sanitary Sewer Improvements Project Phase I. The board will also discuss the pending lawsuit Karl Nester vs. CSB. Public comments can be submitted via email or phone.

• Consider approval of Amendment No. 1 to Task Order No. 14 for $1,181,400 with Burgess & Niple, Inc. for construction administration and resident project engineer services for Magazine Branch Sanitary Sewer Improvements Project Phase I.
• Discuss litigation and potential settlement in Karl Nester vs. CSB, case no. CC-20-2022-C-742.
• Public comments accepted via email to [email protected] or by calling 304-348-1084 ext 250 during the meeting.
• Next regularly scheduled meeting: August 14, 2025.

Charleston Green Team

The Charleston Green Team will meet to adopt minutes from June 2025 and form standing committees. The agenda includes unfinished business on advisory board members and composting, along with reports from various city committees.

• Adoption of June 18, 2025 meeting minutes
• Formation of standing committees
• Discussion of composting
• Committee reports on communications and PODA
• Updates on the East-West Connector

The Green Team adopted the minutes from the previous meeting by unanimous vote. Members were unanimously appointed to the Grants, Ordinance, and Nominating standing committees. The meeting was then adjourned.

• Adopted previous meeting minutes (unanimous)
• Appointed Quenton King and Ryan Hough to Grants Committee (unanimous)
• Appointed Andrew Earley and Linda Frame to Ordinance Committee (unanimous)
• Appointed Quenton King, Nancy Bruns, and Sam Nygaard to Nominating Committee (unanimous)
• Adjourned meeting

General

The Charleston Land Reuse Agency will discuss property renovation progress reports, consider an RFP for 1453 4th Avenue, and vote on amendments to the New Construction Incentive Program. The board will also consider extending the Home-Ownership Property Renovation Fund project at 923 Main Street and a donation request for 1424 Kanawha Blvd E.

• RFP for 1453 4th Avenue
• Amendment to New Construction Incentive Program rules
• Extension of Home-Ownership Property Renovation Fund project at 923 Main Street
• Donation request for 1424 Kanawha Blvd E
• Progress reports on renovations at 600 Main Street (Appalachia Service Project) and 113 Judith Drive (Habitat for Humanity)

The board adopted the June 10, 2025 minutes. It approved $34,000 additional funding to purchase tax‑sale liens on 41 properties. It adopted an amendment extending the New Construction Incentive Program deadline to November 30. It approved an extension of the Home‑Ownership Property Renovation Fund loan for 923 Main Street and authorized a rezoning application for that property to C‑4. A donation request for 1424 Kanawha Boulevard East was withdrawn and the matter was held over.

• Adopted June 10, 2025 minutes (motion adopted)
• Authorized purchase of tax‑sale liens with an additional $34,000 (motion adopted)
• Approved amendment to extend NCIP deadline to November 30 (motion adopted)
• Extended HOPR loan agreement for 923 Main Street (motion adopted)
• Authorized rezoning application for 923 Main Street to C‑4 (motion adopted)
• Withdrew donation acceptance motion for 1424 Kanawha Blvd E; matter held over

City Center Business Improvement District

The City Center Business Improvement District Board will hear a presentation on the Capitol Connector project and receive updates on the Master Plan, including a selection committee recommendation and grant updates. The Treasurer will report on assessments, and the Ambassador program will be reviewed. The Municipal Beautification Commission will also provide an update.

• Capitol Connector presentation by James Yost of GAI
• Treasurer's assessment report
• Ambassador program report by Sidney Gillis
• Master Plan selection committee recommendation and grant updates
• Municipal Beautification Commission update by Lois Crichton

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will discuss a bill to establish a one-way street on the access road between Lovell Drive and Kanawha Boulevard West. The body will also review parking and signage requests for several city streets.

• Bill #8060: Create a one-way street on the access road between Lovell Drive and Kanawha Boulevard West
• Handicap parking in the 100 block of Leon Sullivan Way
• Handicap parking in the 200 block of Brooks Street
• Request for 'NO PARKING IN TURNAROUND' sign on Beverly Dr.

The Planning, Streets & Traffic Committee unanimously approved Bill #8060 to make the access road between Lovell Drive and Kanawha Boulevard West a one‑way street. It also approved replacing meters on three blocks of Leon Sullivan Way, adding meters to the 100 and 200 blocks of Brooks Street, and installing a “NO PARKING IN TURNAROUND” sign on Beverly Drive. Finally, the committee adopted the minutes from the May 12, 2025 meeting.

• Approved Bill #8060 creating one‑way street between Lovell Drive and Kanawha Blvd (unanimous)
• Replaced meters on three blocks of Leon Sullivan Way to meet ADA requirements (unanimous)
• Added meters to the 100 and 200 blocks of Brooks Street (unanimous)
• Installed “NO PARKING IN TURNAROUND” sign on Beverly Drive (unanimous)
• Adopted May 12, 2025 meeting minutes (unanimous)

Board of Zoning Appeals

The Charleston Board of Zoning Appeals will review a request from Four-M-Realty, Inc. to deviate from off-street parking paving requirements for a repair facility at 415 Beauregard Street. The meeting will also include the approval of the June 12, 2025, hearing minutes.

• Review variance request for auto repair parking at 415 Beauregard ST
• Approval of June 12, 2025, hearing minutes

Spring Hill Cemetery Park Commission

The Commission and Cemetery Endowment will meet to review reports and conduct business. The body is scheduled to approve the 2025 Rules and Regulations.

• Approval of 2025 Rules and Regulations
• Discussion of Farnsworth Drive issues
• Jewish Cemetery discussion
• Review of expenditures since the last meeting

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will hold a regular meeting to consider various urban renewal projects and grants, including HUD facade and BID grants, and street improvement programs. The board will also enter executive session to discuss the sale, purchase, or development of real estate, specifically the Marriott hotel. New business includes a request from HOPE CDC regarding 1039 Central Ave. and a discussion on strategic planning for the GAI West Side impact study.

• HUD facade grant of $160,000 and HUD City Center BID grant of $600,000
• Smith Street phase I project planning grant approved; phase II grant requested
• Ruffner Street home renovation and 405 Ruffner Street lot re-purchase
• Executive session to discuss Marriott hotel real estate matters
• HOPE CDC request on 1039 Central Ave. and 6" & Rebecca Garden item

Finance

The Finance Committee is reviewing several resolutions regarding city infrastructure and service contracts. Key items include funding for the sewerage system and agreements for materials and demolition services.

• Resolution 25-055: Issuance of up to $30,000,000 in Sewerage System Revenue Bonds
• Resolution 25-056: Lease agreement with Star USA Federal Credit Union for right of way on Cantley Drive
• Resolution 25-057: Permanent easements to Charleston Sanitary Board for Fire Department Station No. 4 renovations
• Resolution 25-064: One-year contract with West Virginia Demolition, Inc. for emergency services
• Bill 8057: Approval of the Magazine Branch Sanitary Sewer Replacement and Rehabilitation Project

The Finance Committee approved the June 16 minutes by unanimous consent. It then adopted Resolution 25-055, authorizing the issuance of up to $30,000,000 of Sewerage System Revenue Bonds after a public hearing. The committee also unanimously approved five additional resolutions authorizing a lease for Cantley Drive right‑of‑way and contracts for cement, aggregate stone, asphalt, and a sewer‑main easement for Fire Station No. 4.

• Approved previous minutes (unanimous)
• Approved Resolution 25-055 authorizing up to $30,000,000 sewer revenue bonds (unanimous)
• Approved Resolution 25-056 authorizing lease with Star USA Federal Credit Union for Cantley Drive (unanimous)
• Approved Resolution 25-057 authorizing easement and agreement for sewer main reroute at Fire Station No. 4 (unanimous)
• Approved Resolution 25-058 authorizing contract with Claxton & Sons for Portland cement (unanimous)
• Approved Resolution 25-059 authorizing contract with Martin Marietta Materials for aggregate stone (unanimous)
• Approved Resolution 25-060 authorizing contract with American Asphalt of West Virginia for asphalt (unanimous)

City Council

The Charleston City Council will hold public hearings on two bills concerning sewer system upgrades, including a $30,000,000 bond issuance. Council members will vote on several resolutions authorizing contracts and a lease for infrastructure improvements and city services. The agenda also includes a lease agreement with Star USA Federal Credit Union for right‑of‑way on the north side of Cantley Drive.

• Bill No. 8056 – public hearing on sewerage system extensions and a $30,000,000 bond issuance
• Bill No. 8057 – public hearing on the Magazine Branch Sanitary Sewer Replacement and Rehabilitation Project
• Resolution No. 25-056 – lease agreement with Star USA Federal Credit Union for right of way on north side of Cantley Drive
• Resolution No. 25-058 – contract with Claxton & Sons to purchase Portland Cement as needed
• Resolution No. 25-064 – one‑year contract with West Virginia Demolition, Inc. for emergency demolition services

The City Council unanimously adopted Resolution 25-055, putting into effect the ordinance that authorizes the issuance of up to $30 million in sewer system revenue bonds. The Council also unanimously approved Resolution 25-056, authorizing a lease for a 44‑foot‑wide by 450‑foot‑long right of way on the north side of Cantley Drive. Additionally, Resolution 25-057 was adopted unanimously, granting permanent easements and an agreement to reroute a 24‑inch sewer main for Fire Station No. 4 at an estimated cost of $54,578.30.

• Adopted Resolution 25-055 authorizing issuance of up to $30 M sewer bonds (unanimous)
• Adopted Resolution 25-056 authorizing lease of right of way on north side of Cantley Drive, 44 ft × 450 ft (unanimous)
• Adopted Resolution 25-057 authorizing permanent easements and agreement to reroute 24‑inch sewer for Fire Station 4, estimated cost $54,578.30 (unanimous)

Municipal Beautification Commission

The Municipal Beautification Commission will discuss proposed bylaw revisions, the Cherry/Flowering Tree Initiative, and updates on Ruffner Park, Greenbrier Street Garden, and the Living Wall. The Tree Board will receive an update on the tree inventory. No votes on specific projects or expenditures are scheduled.

• Proposed MBC Bylaw revisions
• Cherry/Flowering Tree Initiative discussion
• Greenbrier Street Garden update
• Living Wall presentation by Brent Webster
• Tree Inventory Update

The Municipal Beautification Commission approved the minutes from the June 3, 2025 meeting. Commissioners unanimously approved proposed revisions to the MBC Bylaws. The commission also approved the purchase of four style‑A railings for the east and west entrance steps at Ruffner Park.

• Approved June 3, 2025 meeting minutes (motion approved)
• Approved proposed revisions to MBC Bylaws (unanimous)
• Approved purchase of four style‑A railings for Ruffner Park steps (motion passed)

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will review three applications for Certificates of Appropriateness. The body will consider requests for structural repairs, a demolition, and the installation of a gutter system.

• COA-25-0246: Repair or replace front porch columns at 1528 Kanawha Boulevard, East
• COA-25-0247: Demolish a contributing structure at 714 Hall Street in the Luna Park Historic District
• COA-25-0248: Install a catchment and gutter system at 1578 Kanawha Boulevard, East

Charleston Green Team

The Charleston Green Team will discuss city composting and nominate a member to serve as secretary for the remainder of 2025. Committee reports and updates on city recycling, public works, and the ICLEI Municipal Investment Fund application are also on the agenda.

• Nomination for secretary to complete 2025 term
• Discussion on city composting
• Committee reports: What to Do with Stuff, Communications, PODA
• Update from City Council Environment & Recycling Committee
• Update on ICLEI Municipal Investment Fund application

City Center Business Improvement District

The Board of Directors will receive reports on the Master Plan, including grant updates and trash receptacles. The meeting includes a presentation from the CARES Team Director and a treasurer's assessment report.

• CARES Team presentation by Director Tarryn Wherry
• Master Plan report update including Expression of Interest results
• Grant updates regarding the Master Plan
• Discussion of trash receptacles
• Municipal Beautification Commission update

Civic Center/Auditorium Board

The Board will meet to approve minutes from the May 2, 2025 meeting. Members will review reports regarding building and grounds, finances, and venue activity for April and May 2025.

• Financial Report for April & May 2025
• Monthly Venue Report for April & May 2025
• Building & Grounds Committee Report

The board accepted the May 2 meeting minutes as distributed. It approved the Building & Grounds Committee’s recommendation to purchase six tri‑height stage pieces and guard railing for $24,518.76. The board also accepted and filed the April‑May 2025 financial report.

• Accepted May 2 meeting minutes as distributed
• Approved $24,518.76 purchase of tri‑height stage and guard railing
• Accepted and filed April‑May 2025 financial report

Finance

The Finance Committee will discuss and vote on several resolutions and one bill at its June 16 meeting. Key items include authorizing a $30 million sewer system revenue bond, renewal of a health plan administration contract, and contracts for demolition, lawn care, and consulting services.

• Bill No. 8056: Authorizes up to $30 million in Sewerage System Revenue Bonds for sewer system improvements
• Resolution No. 25-053: Renews agreement with The Health Plan as third-party administrator for retiree health benefits, vision coverage, and HSA/FSA administration
• Resolution No. 25-051: Contracts West Virginia Demolition Inc. for boarding up services for Development Services
• Resolution No. 25-052: Contracts West Virginia Demolition Inc. for lawn care, trash removal, and tree trimming
• Resolution No. 25-054: Engages Urban Design Ventures, LLC for additional consulting services under existing contract

The Finance Committee approved the June 2, 2025 minutes by unanimous consent. It also unanimously approved four resolutions: boarding‑up services with West Virginia Demolition Inc., lawn care and tree‑trimming services with the same company, a renewal of the Health Plan third‑party administrator contract, and additional consulting with Urban Design Ventures. A bill (No. 8056) was presented that would authorize up to $30 million in sewerage system revenue bonds, but no vote on that bill was recorded.

• Approved previous minutes (June 2, 2025) – unanimous
• Approved Resolution 25-051 for boarding‑up services ($30,750 annual estimate) – unanimous
• Approved Resolution 25-052 for lawn care, trash removal, and tree trimming – unanimous
• Approved Resolution 25-053 for Health Plan TPA services ($107,343 annual estimate) – unanimous
• Approved Resolution 25-054 for additional consulting with Urban Design Ventures ($56,500) – unanimous

City Council

The City Council will vote on issuing up to $30 million in sewer system revenue bonds for system improvements. Resolutions authorize contracts with West Virginia Demolition Inc. for boarding up services and for lawn care, trash removal, and tree trimming. A renewal agreement with The Health Plan for self-insured health and benefits administration, and additional consulting services from Urban Design Ventures, are also up for approval.

• Bill No. 8056: Authorizing $30 million in Sewerage System Revenue Bonds for sewer system improvements.
• Resolution No. 25-051: Contract with West Virginia Demolition Inc. for boarding up services.
• Resolution No. 25-052: Contract with West Virginia Demolition Inc. for lawn care, trash removal, and tree trimming.
• Resolution No. 25-053: Renewal agreement with The Health Plan for third-party administration of retiree health benefits and vision/HSA/FSA plans.
• Resolution No. 25-054: Engagement of Urban Design Ventures, LLC for additional consulting services under existing contract.

The City Council unanimously adopted four finance resolutions authorizing boarding‑up services, lawn care and trash removal, a health‑plan TPA renewal, and additional consulting services. The Council also passed Bill No. 8056, allowing issuance of up to $30,000,000 in sewerage system revenue bonds. New Bill No. 8058 to amend the municipal business‑occupation tax was introduced and referred to the Finance Committee. The meeting was adjourned until July 7, 2025.

• Approved Resolution No. 25-051 (boarding‑up services) – unanimous
• Approved Resolution No. 25-052 (lawn care, trash removal, tree trimming) – unanimous
• Approved Resolution No. 25-053 (Health Plan TPA renewal, $107,343 annual) – unanimous
• Approved Resolution No. 25-054 (additional consulting with Urban Design Ventures, $56,500) – unanimous
• Passed Bill No. 8056 (authorize up to $30,000,000 sewerage revenue bonds) – unanimous
• Introduced Bill No. 8058 (amend municipal business‑occupation tax exemptions) – referred to Finance Committee

Charleston Sanitary Board

The board will consider awarding a $1,189,999 construction contract for 28th Street sanitary sewer improvements, a $285,000 compressor, a $43,400 generator, and a $1,181,400 engineering amendment. They will also discuss litigation and potential settlement in Karl Nester vs. CSB and a rate case.

• Award $1,189,999 construction contract to C.J. Hughes Construction for 28th Street Sanitary Sewer Improvements Contract 24-4
• Award $285,000 compressor purchase contract to Atlas Copco Compressors
• Award $43,400 generator purchase contract to Rexel USA (Gexpro)
• Approve $1,181,400 Amendment No. 1 to Burgess and Niple for Magazine Branch Sanitary Sewer Improvements engineering services
• Discussion of litigation and potential settlement in Karl Nester vs. CSB case

Public Art Commission

The Public Art Commission will hear a Director's Report on updates to the 2025 COPA Work Plan, followed by a presentation on Mine Wars Installations. The commission will also discuss the PAC Sculpture and upcoming COPA projects, and set the agenda for the September meeting.

• Director's Report – 2025 COPA Work Plan Updates
• Mine Wars Installations Presentation
• Discussion on PAC Sculpture
• Discussion on upcoming events and COPA projects
• Agenda for September meeting

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will discuss several grant approvals, including a $600,000 HUD City Center BID grant and a $160,000 HUD façade grant. The board will also consider planning grants for Smith Street Phase I and a request for Phase II, as well as a $240,000 City Center BID grant through the Department of Housing. Additional items include a lot buy‑back at 405 Ruffner Street and other real‑estate matters slated for executive session.

• HUD City Center BID grant of $600,000
• HUD façade grant of $160,000
• Smith Street Phase I planning grant approved
• Request for Smith Street Phase II planning grant
• 405 Ruffner Street lot buy‑back from Shentel Communications

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will review reports on the Vacant Structure Ordinance and a property RFP. The body will also consider a zoning change and specific NCIP reimbursements.

• RFP and zoning change for 1453 4th Avenue
• NCIP reimbursements for 201 Bream Street (LX3 SF1 LLC)
• NCIP reimbursements for 6 Fitzgerald Street (LX3 SF1 LLC)
• NCIP reimbursements for 5210 Virginia Avenue SE (CRH, LLC)
• WVSAO Tax Sale Purchases

Municipal Beautification Commission

The Municipal Beautification Commission/Tree Board is meeting for updates on various projects and initiatives. The agenda includes reports on Ruffner Park, post-pro-bike races and 2026 planning, a cherry/flowering tree initiative, and several garden and banner projects. No votes on ordinances or contracts are scheduled; the meeting is primarily informational. The treasurer's report was deferred to July.

• Ruffner Park update from Billy Joe Peyton and Lori Brannon
• Post-Pro-Bike Races review and 2026 planning discussion
• Cherry/Flowering Tree Initiative update
• Greenbrier Street Garden and Dickinson Street Garden updates
• Tree Inventory Update by Brenda Craig Ellis and Anna Forbes

The commission approved the minutes from the May 6, 2025 meeting with one correction. It unanimously approved adding $80,000 to the existing $20,000 earmarked for the 100‑Tree Initiative, raising the total funding to $100,000. The commission agreed the city currently has enough flowering hanging baskets and will not acquire more at this time.

• Approved May 6, 2025 meeting minutes (with one correction)
• Approved $80,000 addition to $20,000 for 100‑Tree Initiative, total $100,000 (unanimous)
• Agreed city has sufficient flowering hanging baskets; no further purchase now

Finance

The Finance Committee is meeting to discuss the adoption of the Fiscal Year 2025-2026 Parking System budget. The body will also consider the budget and work plan for the City Center Business Improvement District.

• Resolution No. 25-048: Purchase of computers and accessories from HP
• Resolution No. 25-049: Proposed Fiscal Year 2025-2026 Parking System budget
• Resolution No. 25-050: City Center Business Improvement District 2025-2026 budget and work plan

City Council

The council will vote on three finance resolutions: authorizing routine computer replacement purchases from HP, adopting the proposed Fiscal Year 2025-2026 Parking System budget, and approving the City Center Business Improvement District's budget for the same fiscal year. The meeting also includes proclamations, public speakers, and claims. No ordinances or rezonings are on the agenda.

• Resolution 25-048: Authorizing purchase of computers, monitors, and accessories from HP as part of routine replacement cycle
• Resolution 25-049: Adopting the proposed FY 2025-2026 Parking System budget
• Resolution 25-050: Approving the City Center Business Improvement District's budget for FY 2025-2026

The council approved Resolution 25-048 authorizing a $78,983 purchase of computers and accessories from HP. It also adopted Resolution 25-049 approving the FY 2025-2026 Parking System budget. Finally, Resolution 25-050 was adopted, receiving the City Center Business Improvement District work plan, approving its 2025-2026 budget, and keeping the current fee formula. All three measures passed unanimously.

• Approved Resolution 25-048 to purchase computers and accessories for $78,983 (unanimous)
• Approved Resolution 25-049 adopting the FY 2025-2026 Parking System budget (unanimous)
• Approved Resolution 25-050 receiving BID work plan, approving 2025-2026 budget, and maintaining fee rate (unanimous)

Firemen's Pension Board

The Firemen's Pension Board is meeting to conduct routine business. The primary item for consideration is the approval of a new survival benefit amount for the dependents of Seth Petersen.

• Approval of new survival benefit amount for Seth Petersen’s dependents

Charleston Green Team

This meeting includes adoption of prior minutes, new business items such as a report on Charleston Clean Up Days, share-outs from ICLEI and Elected Officials to Protect America conferences, a report on Shanklin EV charging for 2024, and a mid-year progress update on the strategic plan. Committee reports and updates on the City Council Environment & Recycling Committee, the Department of Public Works, an ICLEI Municipal Investment Fund application, and the East-West Connector project will also be discussed.

• Charleston Clean Up Days report
• Shanklin EV charging 2024 report
• Strategic plan mid-year progress update
• ICLEI Municipal Investment Fund application
• East-West Connector update

The board adopted the minutes from the March 19, 2025 meeting after a motion by Linda and a second by Robin. The meeting was then adjourned following a motion by Quenton and a second by Linda. The next Green Team meeting is scheduled for June 18, 2025.

• Adopted minutes from 3/19/25 (motion by Linda, seconded by Robin)
• Adjourned meeting (motion by Quenton, seconded by Linda)
• Scheduled next meeting for June 18, 2025

City Center Business Improvement District

The Board of Directors will review the FY 26 budget and an assessment report. The meeting includes updates on the Master Plan, including grants, planters, and trash receptacles.

• FY 26 budget review
• Assessment report
• Master Plan updates regarding grants, planters, and trash receptacles
• Municipal Beautification Commission update

Ordinance and Rules Committee

The Ordinance and Rules Committee will consider two bills: one adjusting parking prohibition times on several streets to facilitate later street sweeping, and another updating regulations for Private Outdoor Designated Areas. The committee will also discuss dilapidated housing.

• Bill No. 8053 Committee Substitute: adjust parking prohibited times on several streets for street sweeping
• Bill No. 8055: amend Municipal Code for Private Outdoor Designated Areas
• Discussion on dilapidated housing
• Approval of minutes from November 18, 2024

Finance

The Finance Committee will discuss and vote on five resolutions, including a budget amendment, purchases for the fire and refuse departments, a lease for a training facility, and a settlement. The meeting also includes approval of previous minutes.

• Resolution No. 25-043 - Amendment No. 7 of FY 2024-2025 General Fund Budget
• Resolution No. 25-044 - Purchase of 73 sets of turnout gear for Fire Department from Witmer Public Safety
• Resolution No. 25-045 - Purchase of a backhoe from Green's Equipment Group for Refuse Department
• Resolution No. 25-046 - Lease agreement with Charleston-Kanawha Housing Authority for property adjacent to Fire Station 8 for a non-permanent training facility
• Resolution No. 25-047 - Settlement of a disputed claim by Dutch Miller – Subaru

The Finance Committee unanimously approved five resolutions. These included a budget amendment, the purchase of fire‑department turnout gear for $249,295, a new backhoe for $116,977, a one‑year lease for a fire‑training site, and a $137,167.17 settlement of a claim with Dutch Miller – Subaru. All motions were moved by Councilmember Burton and approved without dissent.

• Approved Resolution 25-043 (budget amendment) – unanimous
• Approved Resolution 25-044 – purchase of 73 turnout gear sets for $249,295 – unanimous
• Approved Resolution 25-045 – purchase of New Holland backhoe for $116,977 – unanimous
• Approved Resolution 25-046 – one‑year lease for fire‑training facility, no cash consideration – unanimous
• Approved Resolution 25-047 – settlement of claim with Dutch Miller – Subaru for $137,167.17 – unanimous

City Council

The Charleston City Council will discuss updates to parking regulations and the municipal code. The body is also considering a general fund budget amendment and several equipment purchases for city departments.

• Resolution No. 25-043: Amendment No. 7 of the FY 2024-2025 General Fund Budget
• Resolution No. 25-044: Purchase of 73 sets of turnout gear for the Charleston Fire Department from Witmer Public Safety
• Resolution No. 25-045: Purchase of a backhoe from Green’s Equipment Group for the Refuse Department
• Bill No. 8053: Adjustment of parking prohibited times for street sweeping
• Resolution No. 25-046: Lease agreement with Charleston-Kanawha Housing Authority for a training facility near Fire Station 8

The council voted unanimously to adopt Bill No. 8053 Committee Substitute, which prohibits parking from 12 p.m. to 2 p.m. on Tuesdays and Thursdays on several East End streets. The ordinance amends the Traffic Control File and will take effect on April 1, 2026. No other motions were recorded as passed at this meeting.

• Approved Bill No. 8053 Committee Substitute (parking restrictions) – unanimous

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will consider two Certificates of Appropriateness: one to repair or replace porch columns at 1528 Kanawha Boulevard East, and one to demolish a contributing structure in the Luna Park Historic District at 714 Hall Street. The demolition request is the most significant item, as it involves a building that contributes to the historic district. The commission will also review minor work permits and handle routine business.

• COA-25-0246: Repair/replace porch columns at 1528 Kanawha Boulevard East (Almost Heaven Building Company for Lyne Ranson)
• COA-25-0247: Demolish contributing structure in Luna Park Historic District at 714 Hall Street (Charleston First Church of the Nazarene)
• Report on minor work permits
• New business and approval of minutes

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will receive an executive director update on ongoing projects including multiple grants and redevelopment efforts. Commissioners may enter executive session to discuss real estate transactions. The meeting also includes discussion on strategic planning and public comment.

• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant through DoH District 3 for $240,000
• Smith Street phase II project planning grant request
• East End Urban Renewal Plan

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will receive reports from its committees, including a report on the Vacant Structure Ordinance. It will consider donation requests for several properties, both in unfinished and new business. The board will also discuss a solicitation for recreational trails planning assistance and review NCIP reimbursement items for several addresses.

• Report on the Vacant Structure Ordinance
• Donation Request: 1227 Rosalea Street, 902 Barton Street, 1924 Washington Street West
• Donation Request: 608 Patrick Street
• Solicitation for Recreational Trails Planning Assistance
• NCIP Reimbursements for 1905 Oakridge Drive, 1410 3rd Avenue, 1419 3rd Avenue, 1421 3rd Avenue, 1533 3rd Avenue, 1535 3rd Avenue, 1537 3rd Avenue

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill No. 8054, which would establish a new handicapped parking zone on Virginia Street West. The committee will also discuss adding handicapped parking on the 100 block of Leon Sullivan Way.

• Bill No. 8054: Establish handicapped parking zone on southerly side of Virginia Street West, from 181 feet east of Elm Street to 203 feet east of Elm Street
• Discussion of handicap parking on the 100 block of Leon Sullivan Way
• Approval of minutes from April 14, 2025, meeting

Board of Zoning Appeals

The Board of Zoning Appeals will review two applications: a variance to expand a bathroom at 4416 Noyes Ave SE, and a conditional use permit for a temporary AT&T cell antenna at 330 MacCorkle Avenue SE. The board will also approve minutes from the previous meeting.

• Variance request (VAR-25-3052) for residential side setback at 4416 Noyes Ave SE to expand a bathroom
• Conditional use permit (CUP-25-0255) for a temporary AT&T antenna at 330 MacCorkle Avenue SE
• Approval of meeting minutes from April 10, 2025

The Board of Zoning Appeals unanimously approved a variance (VAR-25-3052) allowing a 5‑foot bathroom expansion at 4416 Noyes Avenue SE. It also unanimously approved a conditional use permit (CUP-25-0255) for AT&T Mobility to install a temporary antenna at 330 MacCorkle Avenue SE. Finally, the Board unanimously approved the corrected minutes from the April 10, 2025 hearing.

• Approved VAR-25-3052 variance for bathroom expansion (unanimous)
• Approved CUP-25-0255 conditional use permit for temporary antenna (unanimous)
• Approved corrected April 10, 2025 minutes (unanimous)

Public Art Commission

The Public Art Commission will hear a director's report on the 2025 COPA Work Plan and discuss a sculpture project featuring new sculptors presented by Jeff. The meeting also includes approval of April minutes and setting the agenda for the November meeting.

• Approval of April minutes
• Director's Report – 2025 COPA Work Plan Updates
• Discussion of PAC Sculpture – Jeff presents new sculptors
• Agenda for November meeting

Municipal Beautification Commission

The Municipal Beautification Commission will receive committee updates on the Cherry/Flowering Tree Initiative, Living Wall, and multiple city gardens. The meeting also includes approval of prior minutes and a treasurer's report. No votes on specific projects or funding are scheduled.

• Cherry/Flowering Tree Initiative update
• Living Wall update
• Greenbrier Street Garden update
• City Hall Urns update
• Tree Inventory and Arbor Day ceremony updates

The Municipal Beautification Commission approved the minutes from the April 1 meeting. Commissioners voted unanimously to move forward with the flowering/cherry tree initiative across public spaces in Charleston. The commission will continue to explore planting locations, funding sources, and a maintenance endowment.

• Approved April 1, 2025 meeting minutes (unanimous)
• Approved moving forward with the Flowering/Cherry Tree Initiative (unanimous)

Finance

The Finance Committee will first approve the minutes from the April 21, 2025 meeting. It will then consider four resolutions: authorizing purchase of a 2025 Kenworth dump truck for the Street Department, approving an HVAC control upgrade at 601 Morris Street, adopting the FY 2025‑2026 budget for the Coliseum and Convention Center, and renewing a one‑year contract with UKG Kronos for police and fire department timekeeping software.

• Resolution 25-039 – authorize purchase of a 2025 Kenworth dump truck from Worldwide Equipment for the Street Department
• Resolution 25-040 – authorize agreement with Casto Technical Services, Inc. to upgrade HVAC system controls at 601 Morris Street
• Resolution 25-041 – approve the FY 2025‑2026 budget for the Coliseum and Convention Center
• Resolution 25-042 – authorize a one‑year renewal contract with UKG Kronos Systems for data migration and TeleStaff timekeeping software for Police and Fire departments

The Finance Committee approved the minutes from the March meetings by unanimous consent. It then unanimously approved four resolutions: purchase of a 2025 Kenworth T380 dump truck for $179,936, an HVAC system upgrade at 601 Morris Street for $70,813, the FY 2025‑2026 Coliseum and Convention Center budget, and a one‑year contract renewal with UKG Kronos Systems for $54,216. All motions were moved by Councilmember Burton and approved without objection.

• Approved purchase of 2025 Kenworth T380 dump truck for $179,936 (unanimous)
• Approved HVAC system controls upgrade at 601 Morris Street for $70,813 (unanimous)
• Approved FY 2025‑2026 Coliseum and Convention Center budget (unanimous)
• Approved one‑year contract renewal with UKG Kronos Systems for $54,216 (unanimous)
• Approved previous March meeting minutes by unanimous consent

City Council

The Charleston City Council will consider several resolutions regarding equipment purchases and service contracts. The meeting includes a review of the proposed budget for the Coliseum and Convention Center for Fiscal Year 2025-2026.

• Resolution No. 25-041: Proposed Fiscal Year 2025-2026 Coliseum and Convention Center budget
• Resolution No. 25-039: Purchase of a 2025 Kenworth Dump Truck from Worldwide Equipment
• Resolution No. 25-040: HVAC System Controls upgrade for 601 Morris Street via Casto Technical Services, Inc.
• Resolution No. 25-042: One year contract renewal with UKG Kronos Systems for police and fire department timekeeping software

The council approved Resolution 25-039 authorizing a $179,936 purchase of a 2025 Kenworth T380 dump truck for the Street Department. It also approved Resolution 25-040 for a $70,813 contract to upgrade HVAC system controls at 601 Morris Street. Resolution 25-041 adopted the FY 2025‑2026 budget for the Coliseum and Convention Center. Finally, Resolution 25-042 authorized a $54,216 one‑year renewal with UKG Kronos for police and fire department timekeeping software. All four resolutions passed unanimously.

• Approved Resolution 25-039 to purchase Kenworth dump truck for $179,936 (unanimous)
• Approved Resolution 25-040 to contract HVAC system upgrade at 601 Morris St for $70,813 (unanimous)
• Approved Resolution 25-041 FY 2025‑2026 Coliseum and Convention Center budget (unanimous)
• Approved Resolution 25-042 one‑year contract renewal with UKG Kronos for $54,216 (unanimous)

Civic Center/Auditorium Board

The Civic Center/Auditorium Board is meeting to consider the Budget & Rates Committee's recommendations for the 2025/26 fiscal year budget.

• Budget & Rates Committee Recommendation for 2025/26 FY Budget

The Civic Center/Auditorium Board reviewed the Budget and Rates Committee’s recommendation for the 2025-26 fiscal year. The board motioned to accept the recommendation and approve the FY 2025-26 budget as presented. The motion was seconded and approved. The budget will be presented to city council for approval on May 5, 2025.

• Approved 2025-26 fiscal year budget (motion approved)

Civic Center/Auditorium Board

This is a procedural meeting of the Charleston Coliseum & Convention Center / Municipal Auditorium Board. The board will consider approval of minutes from two prior meetings and receive monthly financial and venue reports for March 2025. No public hearings or substantive decisions are listed.

• Approval of minutes from March 25 and April 15, 2025 board meetings
• Financial report for March 2025
• Venue monthly report for March 2025

The board accepted the minutes from the March 25 and April 15 meetings. The board accepted and filed the March 2025 financial report. No other actions were taken.

• Accepted March 25 meeting minutes (motion approved)
• Accepted April 15 meeting minutes (motion approved)
• Accepted and filed March 2025 financial report (motion approved)

Finance

The Finance Committee will discuss and vote on four resolutions: settling a pending claim against the city, contracting with Bear Contracting, LLC for asphalt street paving, purchasing two parcels adjacent to Fire Station 7, and amending the management agreement for the Charleston Coliseum & Convention Center. The committee will also approve minutes from previous meetings.

• Resolution 25-035 – Authorizing settlement of disputed claims in Chelsea Nicole McCoy v. City of Charleston, Civil Action No. 24-C-360
• Resolution 25-036 – Authorizing contract with Bear Contracting, LLC for asphalt street paving construction services
• Resolution 25-037 – Authorizing purchase of real property at 135 Emily Street and 126 Cora Street for Fire Department Station 7
• Resolution 25-038 – Authorizing Second Amendment to management agreement with OVG Facilities for Charleston Coliseum & Convention Center
• Approval of previous minutes from April 7 and April 15, 2025

City Council

The City Council will consider a resolution to certify a future ordinance reducing the speed limit on Kanawha Boulevard to 30 mph as part of the Capital Connector redevelopment. Other items include a zoning amendment for sign regulations on buildings over 10 stories in the Central Business District, authorization of a lawsuit settlement, a contract for asphalt street paving, and purchase of two parcels for Fire Station 7.

• Resolution to reduce Kanawha Boulevard speed limit to 30 mph after Capital Connector project
• Bill No. 8051 amending sign regulations for buildings over 10 stories in Central Business District
• Settlement authorization in Chelsea Nicole McCoy v. City of Charleston (Civil Action No. 24-C-360)
• Contract with Bear Contracting, LLC for asphalt street paving construction services
• Purchase of 135 Emily Street and 126 Cora Street for Fire Department Station 7

The Charleston City Council unanimously approved an appointment and a series of resolutions. It certified a future 30 mph speed limit on Kanawha Boulevard after the Capital Connector project. It authorized a $375,000 settlement of the McCoy claim, a $3,205,500 asphalt paving contract, the purchase of two parcels for $158,750, and a five‑year amendment to the Coliseum management agreement. The council also passed a zoning‑signs bill affecting buildings over ten stories.

• Approved appointment (unanimous)
• Adopted Resolution No. 25-034 to certify future 30 mph speed limit on Kanawha Blvd (unanimous)
• Passed Bill No. 7581 Committee Substitute amending sign regulations for tall buildings (unanimous)
• Adopted Resolution No. 25-035 settling McCoy claim for $375,000 (unanimous)
• Adopted Resolution No. 25-036 authorizing paving contract with Bear Contracting up to $3,205,500 (unanimous)
• Adopted Resolution No. 25-037 authorizing purchase of two parcels for $158,750 (unanimous)
• Adopted Resolution No. 25-038 authorizing Coliseum & Convention Center Board to sign five‑year amendment with OVG Facilities (unanimous)

City Center Business Improvement District

The Board of Directors will meet to review the FY 26 budget and an assessment report. The meeting includes updates on the Master Plan and the Municipal Beautification Commission.

• FY 26 budget review
• Assessment report
• Master Plan updates regarding grants, planters, and trash receptacles
• Municipal Beautification Commission update

Civic Center/Auditorium Board

The Charleston Coliseum & Convention Center / Municipal Auditorium Board is holding a special meeting. The board will consider and approve an amendment to the management agreement with OVG Facilities, LLC.

• Amendment to OVG Facilities, LLC management agreement

The board approved a motion to go into executive session; no actions were taken during that session. The board also approved accepting the amendment to the OVG management agreement, including minor edits, subject to a final agreement with OVG, and to submit it to the city council for approval.

• Approved motion to enter executive session
• Approved acceptance of amendment to OVG management agreement, pending final OVG agreement, and to submit to city council

Finance

The Finance Committee will discuss Bill No. 8052, which sets levies on real, personal, and public utility property, including excess levies, for the fiscal year starting July 1, 2025. This is the only substantive item on the agenda; the meeting will adjourn after consideration.

• Bill No. 8052 – adoption of property tax levies (including excess levies) for FY2025-2026

The Finance Committee approved Bill No. 8052, which establishes the levy order and rate sheet for the City of Charleston for the fiscal year July 1 2025 through June 30 2026. The motion to approve was moved by Councilmember Burton and recorded as a unanimous affirmative vote. The meeting was then adjourned.

• Approved Bill No. 8052 levy order (unanimous)
• Motion to adjourn the meeting (unanimous)

City Council

The Charleston City Council will consider Bill No. 8052, which sets property tax levies—including excess levies—on real, personal, and public utility property for the fiscal year beginning July 1, 2025. The meeting also includes public comment and routine procedural items.

• Bill No. 8052: Ordinance to levy property taxes for the 2025-26 fiscal year, including excess levies provided for in the official municipal budget.

The Council voted to approve Bill No. 8052, which adopts the levy order and rate sheet for fiscal year 2025-2026. The motion passed with unanimous yeas and no nays. Councilmember Ceperley then moved to adjourn the meeting until April 21, 2025, which was adopted. The meeting was formally closed at 5:36 p.m.

• Approved Bill No. 8052 levy order and rate sheet (unanimous yeas, no nays)
• Adjourned meeting until Monday, April 21, 2025 at 7:00 p.m. (motion by Ceperley)

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill No. 8051, which amends the zoning ordinance to modify sign regulations for buildings over 10 stories in the Central Business District. They will also discuss Bill No. 8050 on residential permit parking, Bill No. 8053 adjusting parking prohibited times for street sweeping, and Resolution No. 25-034 certifying a future speed limit reduction on Kanawha Boulevard to 30 mph after the Capital Connector project.

• Bill No. 8051: Amend sign regulations for buildings over 10 stories in Central Business District
• Bill No. 8050: Require residential permit parking holders to park near their residence
• Bill No. 8053: Adjust PARKING PROHIBITED times on several streets for street sweeping
• Resolution No. 25-034: Certify reduction of speed limit on Kanawha Boulevard to 30 mph after Capital Connector redevelopment

The committee approved three separate actions: it amended Bill No. 8051 to replace “frontage” with “building side” and approved its substitute; it amended Bill No. 8053 to change the day and date references and approved its substitute; and it adopted Resolution No. 25-034 directing a 30 mph speed limit on Kanawha Boulevard after the Capital Connector project. The minutes of the March 10, 2025 meeting were also approved.

• Amended Bill No. 8051 to replace “frontage” with “building side” (6-0)
• Approved committee substitute for Bill No. 8051 (6-0)
• Amended Bill No. 8053 to change “Tuesday” to “Thursday” and “June 1, 2025” to “April 1, 2026” (6-0)
• Approved committee substitute for Bill No. 8053 (6-0)
• Adopted Resolution No. 25-034 to set 30 mph speed limit on Kanawha Boulevard after Capital Connector project (6-0)
• Approved minutes of March 10, 2025 meeting (6-0)

Board of Zoning Appeals

The Board of Zoning Appeals will hear a variance request from Ridge Line, Inc to install a multi-tenant commercial freestanding sign at 2846 Mountaineer Blvd, seeking relief from the multi-tenant sign requirements. The board will also approve minutes from the March 27, 2025 hearing.

• Variance request VAR-25-3050 by Ridge Line, Inc for a multi-tenant commercial sign at 2846 Mountaineer Blvd
• Approval of minutes from March 27, 2025 hearing

The Board of Zoning Appeals approved two applications: a conditional use permit for Capitol City Holdings LLC to operate an art gallery at 2008 Kanawha Blvd E, and a variance allowing Dennis Hamrick to install a 10 × 16‑foot storage shed at 125 Angel Terrace. Both motions passed by unanimous vote. The Board also approved the minutes from the March 13, 2025 meeting by unanimous vote.

• Approved CUP-25-0254 conditional use permit for art gallery (unanimous vote)
• Approved VAR-25-3049 variance for storage building (unanimous vote)
• Approved minutes of March 13, 2025 BZA meeting (unanimous vote)

Charleston Sanitary Board

The Charleston Sanitary Board will consider approving the FYE 2026 budget, petitions to the City Council for a $30 million bond issuance and the Magazine Branch Sanitary Sewer Improvements Project, and several construction contract awards. They will also review financial reports and minutes, and hold public comment. The meeting is conducted via Zoom.

• Petition to City Council for ordinance approving Magazine Branch Sanitary Sewer Improvements Project
• Petition to City Council to authorize up to $30M in sewer revenue bonds for the project
• Consider award of contract to Tribute Contract and Consultants for Lovell Drive Sanitary Sewer Improvements Project at $1,032,778
• Consider Change Order No. 2 to Insight Pipe Contracting for pipe lining, adding $76,304.50 (total $400,928.50)
• Consider award of asphalt sealing and striping contract to EPM, LLC for $42,000

Spring Hill Cemetery Park Commission

The Spring Hill Cemetery Park Commission will consider motions to authorize $4,000 for arboretum plants and materials, and to hire one additional outside maintenance worker. Other items include a policy on grave decorations, discussion of an outdoor restroom, and Farnsworth Drive properties. The meeting also includes reports and approval of minutes.

• Motion to authorize $4,000 for arboretum plants and materials
• Motion to hire one additional outside maintenance worker
• Policy regarding grave decorations
• Discussion of outdoor restroom
• Farnsworth Drive properties

Public Art Commission

The commission will discuss the 2025 COPA Work Plan, receive updates on the River Flow Sculpture and Youth Art Exhibition, and consider the PAC Sculpture. They will also approve March minutes and set the agenda for the May meeting.

• Approval of March meeting minutes
• Director's Report and discussion of the 2025 COPA Work Plan
• Update on the Youth Art Exhibition
• Update on the River Flow Sculpture
• Discussion of the PAC Sculpture project

Municipal Planning Commission

The Municipal Planning Commission will review a site plan for a new hotel and a proposed amendment to the city's zoning ordinance. The meeting also includes the approval of minutes from the January 8, 2025 meeting.

• Site plan review for a new hotel at 201 Quarrier Street (DSI-25-0035)
• Bill #8051: Zoning Ordinance amendment regarding sign regulations for buildings over 10 stories in the Central Business District

Charleston Land Reuse Agency

The agency will review reports on tax sale purchases and a request for proposals for 1453 4th Avenue. Members will discuss revisions to the New Construction Incentive Program Rules and a renovation proposal for 600 Main Street. The meeting includes reviews of property donations and a pending sale.

• Property Renovation Proposal: 600 Main Street, Appalachia Service Project
• Donation requests for 1227 Rosalea Street, 902 Barton Street, and 1924 Washington Street West
• Pending sale of 217 Britton Street
• RFP for 1453 4th Avenue
• Revisions of the New Construction Incentive Program Rules

Environment and Recycling

The Environment and Recycling Committee will hold a routine meeting to approve previous minutes from October 24, 2024, and receive an update from the Green Team. No other major items are on the agenda. The meeting date was changed from its original scheduling.

• Approval of minutes from October 24, 2024 meeting
• Update from the Green Team

Finance

The Finance Committee will meet to approve previous minutes and discuss six resolutions authorizing expenditures and contracts. Items include amending CDBG budgets, purchasing a fire truck, installing ballpark netting, stormwater repairs, a citywide tree inventory, and retaining wall installation. The agenda was amended on April 3, 2025, but no further details are provided.

• Resolution 25-028: Amending 2024 CDBG budget and 2022/2023 Community Development Block Grant budgets
• Resolution 25-029: Authorizing purchase of a 2025 Ford F450 truck from Nation Auto Fleet Group for the Fire Department
• Resolution 25-030: Contract with Meadow Ridge Ranch Construction for new backstop and foul ball netting at Go-Mart Ballpark
• Resolution 25-031: Change order to McClanahan Construction for stormwater repair at Ferry and Thayer Streets
• Resolution 25-032: Contract with Davey Resource Group for first two phases of a City Tree Inventory

City Council

The Charleston City Council will consider resolutions to authorize the purchase of a 2025 Ford F450 truck for the Fire Department and a contract for netting at Go-Mart Ballpark. The agenda also includes authorizing a change order for stormwater repairs at Ferry and Thayer Streets and a contract for a city tree inventory.

• Resolution No. 25-029: Authorizes purchase of 2025 Ford F450 truck for Fire Department
• Resolution No. 25-030: Authorizes contract for Go-Mart Ballpark netting
• Resolution No. 25-031: Authorizes change order for stormwater repair at Ferry and Thayer Streets
• Resolution No. 25-032: Authorizes contract for City of Charleston Tree Inventory
• Resolution No. 25-033: Authorizes contract for pile retaining walls at Gordon Drive and Mayflower Drive

The council unanimously adopted six finance resolutions, including a budget amendment to reallocate Community Development Block Grant funds, a purchase of a 2025 Ford F450 fire truck for $80,665.72, and contracts for ballpark netting, storm‑water repairs, a city tree inventory, and retaining‑wall work. All motions were moved by Councilmember Jenkins, seconded by Councilmember Ceperley, and passed without opposition.

• Approved Resolution 25-028 to amend CDBG budgets and reallocate $70,274 and other contingency funds (unanimous)
• Approved Resolution 25-029 to purchase a 2025 Ford F450 fire truck for $80,665.72 (unanimous)
• Approved Resolution 25-030 to contract Meadow Ridge Ranch for $189,000 netting at Go‑Mart Ballpark (unanimous)
• Approved Resolution 25-031 to issue a $42,471 change order for storm‑water work at Ferry & Thayer (unanimous)
• Approved Resolution 25-032 to contract Davey Resource Group for $97,470 city tree inventory (unanimous)
• Approved Resolution 25-033 to contract Thaxton Construction for $197,435 retaining‑wall project on Gordon and Mayflower Drives (unanimous)

Firemen's Pension Board

The Firemen's Pension Board will discuss updates on several ongoing cases, including the Harrison case, a six‑month review of Jones’s temporary disability, and pension recalculations by Suttle and Stalnaker. The board will consider a new amount for the Nesius qualified domestic relations order. It will also vote on survival benefit approvals for individuals named Crockett, Cooper, and R. Debolt. The meeting includes routine items such as approval of minutes and scheduling the next meeting.

• Update on Harrison Case
• Six‑month update on Jones temporary disability
• Suttle and Stalnaker update on pension recalculations
• Update on Nesius QDRO and approve new amount
• Survival benefit approvals for Crockett, Cooper, and R. Debolt

Board of Zoning Appeals

The Board of Zoning Appeals will review two applications at this meeting: a conditional use permit sought by Capitol City Holdings LLC to establish an art gallery at 2008 Kanawha Blvd E, and a variance request from Dennis R. Hamrick to install a storage building in the front setback at 125 Angel Terrace. The board will also approve minutes from its March 13, 2025 hearing.

• CUP-25-0254: Conditional use permit by Capitol City Holdings LLC for an art gallery at 2008 Kanawha Blvd E
• VAR-25-3049: Variance of accessory structure requirements by Dennis R. Hamrick for a storage building at 125 Angel Terrace
• Approval of minutes from March 13, 2025 hearing

Civic Center/Auditorium Board

The Charleston Coliseum & Convention Center / Municipal Auditorium Board will hold its regular meeting. Items include discussion of a capital improvement project for the laundry and crowd barrier systems, and an executive session to update on OVG contract renewal. The board will also review financial and venue reports for February 2025.

• Capital Improvement Project discussion: Laundry System and Crowd Barrier System
• Executive Session: OVG Contract Renewal Update/Discussion
• Financial Report for February 2025
• Venue Monthly Report for February 2025
• Approval of minutes from February 25, 2025

The board accepted the February 25 meeting minutes as distributed. It also approved the February 2025 financial report as filed. Finally, the board approved using capital improvement funds to purchase 216 folding chairs, new laundry machines, and a crowd‑control barricade and to begin the RFP process.

• Accepted meeting minutes as distributed (approved)
• Accepted February 2025 financial report as filed (approved)
• Approved purchase of folding chairs, laundry machines, and barricade using capital funds and to start RFP process (approved)

Charleston Historic Landmarks Commission

The Charleston Historic Landmarks Commission will review two applications for Certificates of Appropriateness: one to replace windows at 1507 Virginia Street East, and another to replace roof, gutters, and downspouts at 2102 Kanawha Boulevard East. The commission will also receive a report on minor work permits and handle routine agenda items.

• COA-25-0244: Ann & William Flynt request to replace windows on front façade at 1507 Virginia Street East
• COA-25-0245: Kevin & Elena Moffatt request to replace roof, gutters, and downspouts at 2102 Kanawha Boulevard East
• Report on Minor Work Permits

Charleston Green Team

The Charleston Green Team will adopt minutes, share updates on E-Day tabling, and finalize plans for citywide cleanup days on April 12 and May 3. Members will also hear reports on the ICLEI Municipal Investment Fund application, the East-West Connector project, and updates from the City Council Environment & Recycling Committee and Public Works.

• Charleston Clean Up Days scheduled for April 12 and May 3
• ICLEI Municipal Investment Fund application update
• East-West Connector project update
• Committee reports: What to Do with Stuff, Communications, PODA
• City Council Environment & Recycling Committee update

City Center Business Improvement District

The Board of Directors will meet to review financial reports and receive updates on the Master Plan and municipal beautification. The meeting includes reports from the BID Ambassador and the Treasurer.

• Treasurer's assessment report
• Master Plan report update
• Municipal Beautification Commission update
• BID Ambassador update

Finance

The Charleston Finance Committee will discuss and vote on several resolutions, including approval of the official municipal budget for the upcoming fiscal year. Other items include authorizing the purchase of cardio equipment for Parks and Recreation from SportsArt, and entering into a standby letter of credit agreement with WesBanco for workers' compensation claims. The committee will also approve the minutes from the previous meeting.

• Resolution 25-027: Approving the Official Municipal Budget for FY 2025-2026
• Resolution 25-025: Authorizing purchase of cardio equipment from SportsArt for Parks and Recreation
• Resolution 25-026: Authorizing a Standby Letter of Credit agreement with WesBanco, Inc. for workers' compensation liability

City Council

The City Council will vote on several resolutions, including the official municipal budget for fiscal year 2025-2026. They will also authorize the purchase of cardio equipment from SportsArt for Parks and Recreation and enter into an agreement with WesBanco, Inc. for a standby letter of credit to cover potential workers' compensation claims. Public speakers and claims will be heard at the start of the meeting.

• Resolution 25-027: Approving the Official Municipal Budget for FY 2025-2026
• Resolution 25-025: Authorizing purchase of cardio equipment from SportsArt for Parks and Recreation
• Resolution 25-026: Authorizing agreement with WesBanco, Inc. for standby letter of credit for workers' compensation claims
• Public comments and claims (Claims 3-17-2025)
• Proclamations and communications (3-17-2025)

Board of Zoning Appeals

The Board of Zoning Appeals will meet to review four applications for conditional use permits and one parking variance. The board will also vote on the approval of the February 2025 hearing minutes.

• CUP-25-0251 & VAR-25-3051: Adaptive reuse and parking variance at 1635 Quarrier St.
• CUP-25-0252: Permit to serve alcohol in a restaurant at 207-211 Hale St.
• CUP-25-0253: Construction of a Class III Telecommunications facility at 330 MacCorkle Ave SE.
• CUP-25-0254: Establishment of an art gallery at 2008 Kanawha Blvd E.

Public Art Commission

The Public Art Commission will discuss the 2025 COPA Work Plan and review plans for a River Flow Sculpture Dedication and a Youth Art Exhibition. The meeting also includes approval of previous minutes and other announcements.

• Discussion of the 2025 COPA Work Plan
• River Flow Sculpture Dedication event planning
• Youth Art Exhibition update

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review updates on several streetscape and renovation projects. The commission will enter an executive session to discuss the potential sale of West Side and garden properties.

• HUD facade grant for $160,000
• HUD City Center BID grant for $600,000
• City Center BID grant through DoH District 3 for $240,000
• Potential sale of west side property and other garden properties
• Project updates for 709 Bigley, 1601 Washington Street West, and 426 Beauregard Street

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will meet to adopt previous minutes, receive committee reports, and discuss the Vacant Structure Ordinance. The agenda includes a public comment period and addresses unfinished business regarding a Main Street renovation proposal. The agency will also consider reimbursements for a new construction incentive program.

• Adoption of February 11 meeting minutes
• Public comment period
• Report on Vacant Structure Ordinance
• Property Renovation Proposal: 600 Main Street
• New Construction Incentive Program Reimbursements for 4 Price Street properties

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill No. 8050, which would amend the municipal code to require residential permit parking holders to park within the vicinity of their residence. The committee will also discuss handicap parking on Books and a crosswalk at Washington and Sidney. Approval of minutes from a prior meeting is on the agenda.

• Bill No. 8050: Amend Sec. 114-579 to require residential permit parking holders to park near their residence
• Discussion on handicap parking on Books
• Discussion on crosswalk at Washington and Sidney
• Approval of minutes from January 13, 2025 meeting

Municipal Beautification Commission

The Municipal Beautification Commission/Tree Board will meet to approve February minutes and hear a treasurer's report. They will discuss the Greenbrier Street Garden, a banner idea, City Hall urns, the City Gardens Committee, the Mary Price Ratrie Greenspace, a BID update, Ruffner Park, a tree inventory update, and a public grounds report from the Deputy Director.

• Greenbrier Street Garden update
• Mary Price Ratrie Greenspace discussion
• Tree Inventory Update
• City Hall Urns discussion
• Ruffner Park Update

Finance

The Finance Committee will discuss approval of previous meeting minutes and consider three resolutions: purchasing traffic marking paint from Allstates Coating, renewing risk management and insurance coverage with the West Virginia Communities Risk Pool, and renewing workers' compensation insurance with Encova Insurance. The committee will also hear a presentation of the Mayor's recommended budget for the fiscal year ending June 30, 2025. No votes are scheduled on the budget at this meeting.

• Approval of minutes from February 18, 2025
• Resolution 25-022: Authorize purchase of traffic marking paint from Allstates Coating Company
• Resolution 25-023: Renew risk management, property, casualty, and cyber insurance with WV Communities Risk Pool
• Resolution 25-024: Renew workers' compensation insurance with Encova Insurance
• Presentation of Mayor's recommended budget for FY ending June 30, 2025

City Council

The Charleston City Council will consider three resolutions to authorize purchases and contract renewals: traffic marking paint from Allstates Coating Company, risk management and insurance coverage with the West Virginia Communities Risk Pool, and workers' compensation insurance with Encova Insurance. The meeting also includes proclamations, public speakers, and committee reports.

• Resolution 25-022: Authorize purchase of traffic marking paint from Allstates Coating Company for the Traffic, Parking and Transportation Department
• Resolution 25-023: Authorize renewal of risk management and property/casualty/cyber insurance contract with West Virginia Counties Group Self Insurance Risk Pool
• Resolution 25-024: Authorize renewal of workers' compensation insurance contract with Encova Insurance

Civic Center/Auditorium Board

The Charleston Coliseum & Convention Center / Municipal Auditorium Board will meet to approve January minutes, review financial and venue reports, and hold an executive session to discuss the renewal of the OVG contract. The board will also follow up on Coliseum seat replacement and color selection.

• Executive session: OVG contract renewal update/discussion
• Follow-up on Coliseum seat replacement, color selection
• Financial report for January 2025
• Venue monthly report for January 2025

Charleston Green Team

The Charleston Green Team will adopt the minutes from the January 22, 2025 meeting. The session includes reports from the What to Do with Stuff Committee, Communications team, and PODA. Updates will be given on the City Council Environment & Recycling Committee, the Charleston Department of Public Works, the Energy Efficiency and Conservation Block Grant, and E‑Day 2025. No new business or decisions are scheduled.

• Adopt minutes from January 22, 2025 meeting
• Report from What to Do with Stuff Committee
• Report from Communications (Linda Frame, Patti Hamilton, Robin Sylvester)
• Update on Energy Efficiency and Conservation Block Grant
• Update on E‑Day 2025

City Center Business Improvement District

The City Center Business Improvement District board will hear updates from the BID Ambassador, the treasurer, the master‑plan coordinator, and the Municipal Beautification Commission. The meeting includes routine items such as approving prior minutes and scheduling the next meeting. No specific decisions or votes are listed in the agenda.

• BID Ambassador update by Sidney Gillis
• Treasurer report and assessment by Randall Coleman
• Master Plan report update by Susie Salisbury
• Municipal Beautification Commission update by Lois Crichton

Finance

The Finance Committee will consider several resolutions. These include authorizing the purchase of 27 Getac mobile data terminal computers for the Charleston Police Department, authorizing vehicle purchases for Emergency Services and Traffic Engineering, granting easements to the Charleston Sanitary Board for the Magazine Branch Improvements Project, and approving an amendment to the FY 2024-2025 General Fund Budget. The committee will also authorize filing civil actions to condemn property needed for sanitary sewer easements.

• Resolution 25-009: Authorize purchase of 27 Getac mobile data terminal computers for the Police Department from Brooks Network Services via Sourcewell.
• Resolution 25-016: Authorize temporary and permanent easements to the Charleston Sanitary Board for the Magazine Branch Improvements Project.
• Resolution 25-017: Authorize filing civil actions for condemnation of property for sanitary sewer easements for Phase I of the Magazine Branch Rehabilitation Project.
• Resolution 25-018: Approve Amendment No. 6 to the FY 2024-2025 General Fund Budget.
• Resolution 25-019 and 25-020: Authorize purchase of a Jeep Grand Cherokee for Emergency Services and a 2025 Ford F‑250 truck for Traffic Engineering.

City Council

The Charleston City Council will review several resolutions regarding equipment purchases and infrastructure projects. The meeting includes discussions on police technology, emergency vehicles, and sewer easements for the Magazine Branch project.

• Resolution No. 25-009: Purchase of 27 Getac mobile data terminal computers for the Police Department
• Resolution No. 25-016 and 25-017: Easements and property condemnation for the Magazine Branch Improvements/Rehabilitation Project
• Resolution No. 25-018: Amendment No. 6 of the FY 2024-2025 General Fund Budget
• Resolution No. 25-019 and 25-020: Purchase of a Jeep Grand Cherokee for Emergency Services and a 2025 Ford F-250 for Traffic Engineering
• Resolution No. 25-021: Contract with Silling Associates, Inc. for Public Safety Center and Police Department renovations

Board of Zoning Appeals

The Board of Zoning Appeals will hear an application for a conditional use permit to operate a tattoo shop at 5014 MacCorkle Ave SE, and vote on approval of minutes from the December 2024 meeting.

• Conditional use permit (CUP-25-0250) by Christopher Hudson for a tattoo shop at 5014 MacCorkle Ave SE

Charleston Sanitary Board

The Charleston Sanitary Board will vote on a $136,350.90 write-off of uncollectible accounts from July-December 2023 and a resolution requesting City Council authorize condemnation of property for sanitary sewer easements for the Phase I Magazine Branch Sanitary Sewer Replacement and Rehabilitation Project. The board will also discuss Shadybrook Village sanitary sewers and a rate case.

• Approval of December 12, 2024 board meeting minutes
• Unaudited financial reports and check registers for December 2024 and January 2025
• Consider write-off of $136,350.90 in uncollectible accounts (July-Dec 2023)
• Resolution to request City Council authorize condemnation for Phase I Magazine Branch sewer easements
• Discussion of rate case and Shadybrook Village sanitary sewers

Public Art Commission

The Municipal Planning Commission meeting scheduled for February 13, 2025, has been cancelled. The cancellation was noted on the agenda.

• Meeting cancelled
• Scheduled for City Service Center

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will discuss property evaluation reports and the Vacant Structure Ordinance. The body is considering reimbursements for the New Construction Incentive Program and requests for property donations.

• New Construction Incentive Program reimbursements for 505 Margret Street, 401 Ohio Avenue, and 312 Monongalia Street
• Donation requests for 113 Judith Drive and 193 Lovell Drive
• Property renovation proposal for 600 Main Street by Appalachia Service Project
• RFP for 1453 4th Avenue
• WVSAO Tax Sale Purchases report

Municipal Beautification Commission

The Municipal Beautification Commission will approve the minutes from the January 14, 2025 meeting and hear the Treasurer’s Report. Commissioners will receive updates on the BID program, Elk City tree planting, City Hall urns, the City Gardens Committee, Mary Price Ratrie Greenspace, and Ruffner Park. The Tree Board will provide updates on the Community EquiTree grant and Tree City USA status. Additional presentations and a public grounds report are also scheduled.

• Approval of January 14, 2025 General Meeting minutes
• Treasurer’s Report by Donna Graham
• BID program update
• Elk City trees update
• Community EquiTree Grant (Tree Inventory) update

Finance

The Finance Committee will discuss and vote on six resolutions authorizing the purchase of pickup trucks for Parks and Recreation, Refuse, Street, General Services, Traffic Engineering, Equipment Maintenance, and Spring Hill Cemetery. All purchases are from Stephens Auto Center or Matheny Ford. The meeting also includes approval of previous minutes.

• Resolution 25-010: Purchase 1 Ram 2500 Crewcab for Parks and Recreation from Stephens Auto Center
• Resolution 25-011: Purchase 1 Ford F-150 Supercab for Refuse Department from Matheny Ford
• Resolution 25-012: Purchase 2 Ram 2500 regular cabs for Spring Hill Cemetery from Stephens Auto Center
• Resolution 25-013: Purchase 1 Ford F-150 regular cab for Street Department from Matheny Ford
• Resolution 25-014 and 25-015: Purchase 2 Ford Rangers and 3 Ram 2500s for General Services, Traffic Engineering, and Parks

City Council

The council will consider six resolutions authorizing the purchase of multiple trucks for Parks and Recreation, Refuse, Spring Hill Cemetery, Street, General Services, Traffic Engineering, and Equipment Maintenance. All vehicles are to be purchased from Stephens Auto Center or Matheny Ford.

• Resolution 25-010: Purchase 1 Ram 2500 Crewcab for Parks and Recreation from Stephens Auto Center
• Resolution 25-011: Purchase 1 Ford F-150 Supercab for Refuse Department from Matheny Ford
• Resolution 25-012: Purchase 2 Ram 2500 regular cab trucks for Spring Hill Cemetery from Stephens Auto Center
• Resolution 25-013: Purchase 1 Ford F-150 regular cab for Street Department from Matheny Ford
• Resolution 25-014: Purchase 2 Ford Rangers for General Services and Traffic Engineering from Stephens Auto Center

Civic Center/Auditorium Board

The board will approve a revised fee schedule for the Charleston Coliseum & Convention Center/Municipal Auditorium and authorize a contract for building façade assessment. The meeting also includes a contract renewal discussion and updates on previously discussed items.

• Approval of revised fees, rates, and charges for CCCC/MA
• Authorization of contract with WDP and Associates for façade assessment
• Executive session to discuss OVG Contract Renewal
• Updates on Coliseum Seat Replacement
• Updates on Hospitality Services Contract

Charleston Green Team

The Charleston Green Team is meeting to manage registration for E-Day on March 17, 2025. The group will also discuss a grant opportunity from ICLEI-Local Governments for Sustainability USA.

• E-Day registration for March 17, 2025
• ICLEI-Local Governments for Sustainability USA grant opportunity due February 5th
• Energy Efficiency and Conservation Block Grant updates

City Center Business Improvement District

The City Center Business Improvement District Board of Directors will meet to approve previous minutes, receive updates from the BID Ambassador and Treasurer (including an assessment report), and hear progress on the Master Plan and Municipal Beautification Commission. The meeting is largely procedural with no major decisions or public hearings listed.

• BID Ambassador update on downtown services
• Treasurer's assessment report
• Master Plan update from Susie Salisbury
• Municipal Beautification Commission update from Lois Crichton

Finance

The Finance Committee will discuss and vote on several resolutions and a bill. Key items include a revised fee schedule for the Coliseum & Convention Center and Municipal Auditorium, a budget amendment for FY 2024-2025, and the closure of an alley in the JB Walker Addition. The committee will also consider purchasing a mobile column truck lift for equipment maintenance.

• Revised fee schedule for Coliseum & Convention Center and Municipal Auditorium (Resolution 25-002)
• FY 2024-2025 General Fund Budget Amendment No. 5 (Resolution 25-008)
• Closure of alley across Block 21 of JB Walker Addition (Bill 8049)
• Purchase of mobile column truck lift system from NAPA Auto Parts (Resolution 25-006)
• Establishment of Municipal Auditorium Project Fund (Resolution 25-007)

City Council

The Charleston City Council will consider several resolutions including a revised fee schedule for the Charleston Coliseum & Convention Center and Municipal Auditorium, a budget amendment, and a bill to close an alley in the JB Walker Addition. The council will also vote on purchasing a mobile column truck lift system and establishing a capital project fund for the Municipal Auditorium.

• Resolution 25-002 – Revised fee schedule for Charleston Coliseum & Convention Center and Municipal Auditorium
• Resolution 25-006 – Purchase of mobile column truck lift system from NAPA Auto Parts for Equipment Maintenance
• Resolution 25-007 – Establish Municipal Auditorium Project Fund (capital projects fund 213)
• Resolution 25-008 – Amendment No. 5 to FY 2024-2025 General Fund Budget
• Bill 8049 – Closing and abandoning an alley across Block 21 of JB Walker Addition

Spring Hill Cemetery Park Commission

The Spring Hill Cemetery Park Commission will discuss a proposal to construct an outside restroom and a policy regarding grave decorations. The agenda also includes standard reports, expenditures, and approval of previous minutes. A separate Cemetery Endowment meeting follows with routine business.

• Proposal to construct outside restroom
• Policy regarding grave decorations
• Expenditures since last meeting
• Superintendent's report and mausoleum report

Charleston Urban Renewal Authority

The Charleston Urban Renewal Authority will review updates on ongoing projects, including HUD facade and BID grants totaling $760,000, a state grant of $240,000, and Smith Street planning grants. New business includes the West Side Gateway lighting project, Phat Daddy's expansion, and a concept discussion on longer-term parking at Quarrier Street. The commission will enter executive session to discuss the Marriott ground lease among other real estate matters.

• HUD facade grant $160,000
• HUD City Center BID grant $600,000
• City Center BID grant through DoH District 3 for $240,000
• Smith Street phased I project planning grant approved
• Executive session for Marriott ground lease

Municipal Beautification Commission

The Municipal Beautification Commission/Tree Board will meet to approve December meeting minutes, hear the treasurer's report, and receive updates on the BID, City Hall urns, and ideas for 2025. Tree Board matters include an update on the Community EquiTree Grant for tree inventory and Tree City USA status. The Public Grounds Deputy Director will also report.

• Approval of December 3, 2024, General Meeting Minutes
• Treasurer’s Report—Donna Graham
• Community EquiTree Grant (Tree Inventory) Update—Brenda Ellis & Anna Forbes
• Tree City USA—Anna Forbes
• Public Grounds Report—Mike Davis, Deputy Director of Public Grounds

Charleston Land Reuse Agency

The Charleston Land Reuse Agency will discuss developing a Request for Proposals for the property at 1453 4th Avenue, consider donation requests for two properties, and review multiple New Construction Incentive Program reimbursements. The agenda also includes reports on the vacant structure ordinance and the financial outlook for fiscal years 2026 and 2027.

• Develop RFP for 1453 4th Avenue
• Donation Request: 1216 Walker Avenue
• Donation Request: 906 Grant Street
• NCIP Proposal Modification: Habitat for Humanity from 618 Randolph Street to 906 Grant Street
• NCIP Reimbursements for 6 properties (513 Ohio Ave, 4825 Washington Ave SE, 601 49th St SE, 6508 MacCorkle Ave SE, 6510 MacCorkle Ave SE, 908 Grant St)

Planning, Streets and Traffic Committee

The Planning, Streets and Traffic Committee will consider Bill No. 8049 to close, abandon, and discontinue a 10-foot-wide by 120-foot-long alley across Block 21 of the JB Walker Addition. The alley is adjacent to Tax Map 25 Parcels 288 and 292 in Charleston's West District. No other substantive actions are listed on the agenda; the remainder is procedural.

• Bill No. 8049 - Closing and abandoning a 10 ft x 120 ft public alley across Block 21, JB Walker Addition, adjacent to Tax Map 25 Parcels 288 & 292

Finance

The Finance Committee will discuss the approval of previous minutes and five resolutions. These include a budget amendment for the FY 2024-2025 General Fund and several facility-related purchases and contracts.

• Resolution No. 25-001: Purchase of a Ford Expedition SUV for the CARE Office from Matheny Ford
• Resolution No. 25-002: Revised fees, rates, and charges for the Charleston Coliseum & Convention Center and Municipal Auditorium
• Resolution No. 25-003: Contract with WDP and Associates for Municipal Auditorium building façade evaluation
• Resolution No. 25-004: Contract with Irwin Seating Company for new seating at the Charleston Coliseum
• Resolution No. 25-005: Amendment No. 4 of the FY 2024-2025 General Fund Budget

City Council

The City Council will consider several resolutions, including a FY 2024-2025 General Fund budget amendment (Resolution 25-005) and a revised fee schedule for the Charleston Coliseum & Convention Center and Municipal Auditorium (Resolution 25-002). Other items include authorizing the purchase of a Ford Expedition SUV for the CARE Office, a contract for architectural services for the Municipal Auditorium façade, and a contract for new seating at the Coliseum. A communication to fill the vacant Ward 15 council seat will also be addressed.

• Resolution 25-005: Amendment No. 4 to the FY 2024-2025 General Fund Budget
• Resolution 25-002: Revised schedule of fees, rates, and charges for the Charleston Coliseum & Convention Center and Municipal Auditorium
• Resolution 25-004: Contract with Irwin Seating Company for new seating at the Charleston Coliseum
• Resolution 25-001: Purchase of a Ford Expedition SUV for the CARE Office from Matheny Ford
• Communication to fill the vacant council seat in Ward 15

Municipal Planning Commission

The Municipal Planning Commission will consider a bill to close and abandon a 10-foot wide alley in the JB Walker Addition. The meeting will also cover unfinished business, new business, and the approval of minutes from the October 9, 2024 meeting.

• Right-of-Way Closure: Bill No. 8045 to abandon a 10 ft by 120 ft alley in the JB Walker Addition
• Approval of Minutes from the October 9, 2024 meeting

Municipal Beautification Commission

The January 7, 2025, meeting of the Municipal Beautification Commission (listed as Municipal Planning Commission in the agenda) was cancelled due to dangerous weather conditions. No business was conducted or discussed.