Chillicothe public meetings in 2025

City Council

The Chillicothe City Council will review several finance items, including approval of invoices, payroll, and municipal utilities invoices. Council members will consider an ordinance to issue a taxable industrial development revenue bond of up to $10,000,000 for a Jarden Entities LLC development project. Additional items include a purchase of a substation transformer and acceptance of a training workshop proposal with LEADER.GOV. A closed‑session portion will address matters permitted by law to be discussed in confidence.

• Ordinance authorizing a taxable industrial development revenue bond of up to $10,000,000 for the Jarden Entities LLC project
• Ordinance approving purchase of a substation transformer through N.W. Electric Cooperative, Inc.
• Presentation and approval of city invoices
• Presentation and approval of city payroll and municipal utilities salaries
• Ordinance accepting a proposal for an in‑person city council training workshop with LEADER.GOV

The council voted 3-2 to adopt Ordinance #2025-84, authorizing up to $10,000,000 in taxable industrial development revenue bonds for the Jarden Entities project. It also approved several financial items, including invoices, payroll, and CMU contracts, each by a 5-0 vote. Additionally, the council approved a training workshop ordinance and set its date for January 14, 2025.

• Approved Ordinance #2025-84 authorizing up to $10,000,000 bonds (3-2)
• Approved previous minutes from Dec 8, 2025 (5-0)
• Approved invoices totaling $266,131.38 (5-0)
• Approved payroll of $191,627.80 (5-0)
• Approved CMU invoices and salaries of $1,193,852.61 (5-0)
• Approved Ordinance #2025-85 for city‑council training workshop (5-0)
• Approved Ordinance #2025-86 to purchase a substation transformer (5-0)
• Approved motion to hold a closed meeting (5-0)

Airport Board

The Chillicothe Municipal Airport Advisory Board will hold a special meeting to consider and act upon agenda items. The primary focus of the meeting is a discussion regarding a wildlife study.

• Discussion on Wildlife Study

The Airport Board approved the minutes from the Dec. 9, 2025 meeting by a 5‑0 vote. It also approved the financial statements by a 4‑0 vote. A motion to adjourn was made and seconded, ending the meeting, while the wildlife study recommendations were discussed but no action was taken.

• Approved Dec. 9, 2025 meeting minutes (5-0)
• Approved financial statements (4-0)
• Adjourned meeting (motion made and seconded)

City Council

The Chillicothe City Council will meet in a special closed executive session on Dec. 16, 2025 at 4:00 p.m. in the Council Chambers of City Hall. The session will be closed to the public and will consider preparation for negotiations with employee groups, sealed bids, sealed proposals, and any negotiated contracts. The council will enter the meeting with a closed record and closed votes as permitted by law. No other agenda items are listed.

• Preparation for negotiations with employee groups
• Review of sealed bids
• Review of sealed proposals
• Discussion of negotiated contracts

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will review invoices, expenses, and the 2024‑25 financial statements. It will also consider the proposed 2025‑26 budget and grant allocations. Additional agenda items include updates on several tourism projects and marketing initiatives.

• Review of 2024‑25 invoices and expenses
• Consideration of 2025‑26 budget and grants
• Updates on Welcome Sign Project
• Updates on Soccer 2026 project
• Updates on Holiday Events and Trolley Tours

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will meet at noon at City Hall to discuss invoices, the 2025-26 budget, and various tourism projects including the Welcome Sign and Soccer 2026.

• Approval of previous minutes
• Discussion of 2024-25 financials and 2025-26 budget
• Welcome Sign Project
• Soccer 2026
• Holiday Events and Trolley Tours

City Council

The Chillicothe City Council will consider several routine items, including approval of the November 24 minutes and a finance report covering invoices, payroll and municipal utilities. A public hearing will address an ordinance authorizing taxable industrial development revenue bonds not to exceed $10,000,000 for a Jarden Entities, LLC project. Additional agenda items include a new ordinance restricting public camping, a discussion of a billboard placement request, and a closed‑session session on confidential matters.

• Ordinance authorizing City‑issued taxable industrial development revenue bonds up to $10,000,000 for Jarden Entities, LLC project (Chapter 100).
• Ordinance adding Chapter 247 to restrict public camping in the City Code.
• Discussion of Link Media Outdoor’s request to place a billboard on city‑owned property.
• Finance Chairman’s presentation and approval of invoices, payroll, and municipal utilities invoices and salaries.
• Closed‑session covering real‑estate transactions, personnel actions, sealed bids and contract negotiations.

The council approved several financial items, including invoices of $227,219.57, payroll of $209,945.46, and CMU invoices totaling $634,818.44, each by a 5‑0 vote. It adopted Ordinance #2025-83, adding Chapter 247 public camping restrictions to the city code, also by a 5‑0 vote. The council voted to table Bill #2025-83 for an industrial development project until the December 29 meeting and declined a billboard request from Link Media Outdoor. A motion to bring a strategic planner proposal to the next meeting passed unanimously.

• Approved November 24, 2025 minutes (5-0)
• Approved invoices $227,219.57 (5-0)
• Approved payroll $209,945.46 (5-0)
• Approved CMU invoices $634,818.44 (5-0)
• Adopted Ordinance #2025-83 adding Chapter 247 public camping restrictions (5-0)
• Tabled Bill #2025-83 (industrial development) until Dec 29 (unanimous consensus)
• Declined Link Media Outdoor billboard request (council consensus)
• Approved motion to bring strategic planner proposal to next meeting (5-0)

Planning & Zoning Board

The Chillicothe Planning & Zoning Board will meet to review the Tiny House ordinance and the regulations governing manufactured and modular homes. The agenda also includes routine items such as call to order, roll call, and approval of the previous meeting's minutes. No other specific new business items are listed.

• Review Tiny House ordinance
• Review Manufactured Home and Modular Home regulations
• Approval of minutes of last meeting

City Council

The Chillicothe City Council will meet to review financial reports and discuss several city facility projects. The body will consider a risk grant for police surveillance and a bid for kitchen installations at the fire station.

• Bid for labor and installation of kitchen cabinets, countertops, and accessories at the Chillicothe Fire station
• MIRMA Risk Grant for a new surveillance project at the new Police Facility
• Discussion on 2026 MIRMA Health Insurance rates
• Recommendation for a reappointment to the Chillicothe Housing Board

The council added a discussion of the Chapter 100 Bonds hearing to the agenda (5‑0). It approved several financial items, reappointed a housing board member, and authorized a fire‑station kitchen‑cabinet contract. The council also agreed to continue employee health insurance Plan 4 and accepted a $7,500 MIRMA grant for police security equipment.

• Approved agenda amendment to discuss Chapter 100 Bonds hearing (5-0)
• Approved previous meeting minutes from November 10, 2025 (5-0)
• Approved invoices for November 24, 2025 totaling $512,567.01 (5-0)
• Approved CMU invoices and salaries totaling $965,554.67 (5-0)
• Reappointed Debbie Hershberger to a second 4‑year term on the Housing Board (4-0)
• Approved Ordinance #2025-82 for fire‑station kitchen cabinets, $8,580.03 to Markeight 36 Realty, LLC (5-0)
• Council agreed to continue employee health insurance Plan 4, paying $929 per month per employee and sharing child premiums 50/50 (consensus)
• Accepted a MIRMA Health Risk Management Grant of $7,500 for police surveillance equipment (grant awarded)

Railroad Advisory Board

The Chillicothe Railroad Advisory Board will meet on November 18, 2025 at City Hall to consider the agenda items listed. The meeting includes standard procedural steps such as call to order, roll call, approval of previous minutes, and discussion of new and old business. No specific projects or decisions are detailed in the agenda.

Planning & Zoning Board

The Chillicothe Planning & Zoning Board will meet on November 3, 2025 to consider old business items. The board will review the city's Tiny House regulations. It will also review regulations for Manufactured Homes and Modular Homes. No decisions are noted; the agenda lists only discussion topics.

• Review Tiny House regulations (old business)
• Review Manufactured Home regulations (old business)
• Review Modular Home regulations (old business)

The board approved the minutes from the October 6, 2025 meeting unanimously. It voted to table the review of manufactured and modular home regulations until the December meeting, also unanimously. No other business was acted on and the meeting was adjourned unanimously.

• Approved October 6 meeting minutes (unanimous)
• Tabled review of manufactured and modular home regulations until December meeting (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will receive updates on the City’s Wabash Railroad/Industrial Neighborhood survey and on collaborative goals with the Main Street organization. Commissioners will be briefed on an upcoming tax‑credit workshop and will review the Certified Local Government Annual Report for 2025. No formal actions are listed on the agenda.

• Updates from City of Chillicothe: Wabash Railroad/Industrial Neighborhood Survey
• Information about common goals with Main Street organization (Tomie Walker)
• Information on future Tax Credit Workshop
• Review Certified Local Government Annual Report for 2025

The commission approved the minutes from its September 25, 2025 meeting. It also scheduled its next meeting for January 29, 2026 at 5:30 p.m.

• Approved minutes of 9/25/25 meeting
• Scheduled next meeting for Jan 29, 2026 at 5:30 p.m.

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will review invoices, expenses, the 2024‑25 financial report, and the proposed 2025‑26 budget and grants. The board will receive updates on several tourism projects, including the Welcome Sign and Soccer 2026, as well as marketing, events, and staff matters. The meeting will also set dates for future meetings and include a public comment period.

• Review of invoices, expenses, and 2024‑25 financials
• Discussion of the 2025‑26 budget and grant allocations
• Updates on the Welcome Sign Project
• Updates on the Soccer 2026 project
• Updates on marketing, events, and visitor initiatives

The board approved the June minutes after a motion by Roze Frampton and a second by Josh Norris. Roze Frampton presented a budget overview for the current fiscal quarter and noted a six‑month departmental budget review scheduled for November. Staff updates covered signage projects, visitor marketing initiatives, and upcoming events. The next board meeting was set for Tuesday, December 9 at noon.

• Approved June minutes (motion by Roze Frampton, seconded by Josh Norris)

City Council

The Chillicothe City Council will discuss and vote on several items, including a proposed ordinance to enter into a railroad crossing agreement with Mid‑American Pipeline, LLC. The meeting also includes presentations and approvals of invoices, payroll, and municipal utilities invoices and salaries. Mayor Theresa Kelly will recommend a reappointment to the Board of Public Works, and a purchase order from WEG Electrical Machinery Company for generator rotor repairs will be considered. A motion for a closed session on personnel matters will also be presented.

• Ordinance authorizing the city to enter into a railroad crossing agreement with Mid‑American Pipeline, LLC
• Ordinance approving a purchase order from WEG Electrical Machinery Company for generator rotor repairs
• Mayor Theresa Kelly’s recommendation to reappoint a member to the Board of Public Works
• Presentation and approval of invoices
• Presentation and approval of payroll and municipal utilities invoices and salaries

The council approved several financial items, including invoices, payroll and a $901,451.24 CMU payment, all by unanimous 5‑0 votes. It reappointed Tony Clark to the Board of Public Works and adopted Ordinance #2025‑78 to enter a railroad crossing agreement with Mid‑American Pipeline, LLC, also by 5‑0. Ordinance #2025‑79 authorizing a $437,173.34 purchase for generator rotor repair was approved unanimously. Council members also agreed to reconfigure street‑vehicle transmissions and begin ordering a new truck.

• Approved Oct 13, 2025 meeting minutes (5‑0)
• Approved $291,054.48 invoices for Oct 27, 2025 (5‑0)
• Approved $193,518.54 payroll for Oct 24, 2025 (5‑0)
• Approved $901,451.24 CMU invoices and salaries (5‑0)
• Reappointed Tony Clark to Board of Public Works (5‑0)
• Approved Ordinance #2025‑78 railroad crossing agreement with Mid‑American Pipeline, LLC (5‑0)
• Approved Ordinance #2025‑79 $437,173.34 generator rotor repair purchase (5‑0)
• Council agreed to reconfigure street‑vehicle transmissions and order a new truck (no vote recorded)

Airport Board

The Chillicothe Municipal Airport Advisory Board will approve minutes from the August 12, 2025 meeting and review the airport's financial statements. The board will receive updates on the LifeF light heli‑pad and the Automated Weather Observing System (AWOS). New business includes an update on fuel sales, a discussion of future airport projects, and a wildlife study report.

• Approval of minutes from August 12, 2025
• Review of airport financials
• Update on LifeF light heli‑pad
• Update on fuel sales
• Discussion on future projects at the airport

The board approved the minutes from the August 12 meeting and accepted the financial report, each by a 5‑0 vote. The city council approved the sole helipad construction bid, with work scheduled to finish by December 31 2025. The board then adjourned the meeting.

• Approved 12 Aug 2025 meeting minutes (5-0)
• Approved financials, including payment of Frazier Oil invoice (5-0)
• City council approved helipad construction bid; project to be completed by 31 Dec 2025
• Adjourned meeting (motion passed)

Parks & Recreation Board

The Chillicothe Parks and Recreation Advisory Board will meet to review the Director's report and discuss long range planning. The meeting also includes standard procedural items such as the approval of previous minutes.

• Discussion on Long Range Planning
• Director's Report

City Council

The Chillicothe City Council approved the September 29 minutes and several financial items, including invoices of $662,538.94 and payrolls totaling $395,764.57. It also approved Ordinance #2025-76 for kitchen cabinet purchases and Ordinance #2025-77 to contract an architectural survey up to $28,914.40. The council authorized a closed meeting with a closed record and later voted to end the closed session and adjourn the meeting.

• Approved September 29 minutes (3-0)
• Approved invoices for Oct 13, 2025 totaling $662,538.94 (3-0)
• Approved payroll for Sep 12, 2025 totaling $201,966.82 (5-0)
• Approved payroll for Oct 10, 2025 totaling $193,797.75 (3-0)
• Approved CMU invoices and salaries totaling $747,844.16 (3-0)
• Approved Ordinance #2025-76 for kitchen cabinet purchase (3-0)
• Approved Ordinance #2025-77 for architectural survey contract up to $28,914.40 (4-0)
• Authorized a closed meeting with closed record and votes (4-0)

Planning & Zoning Board

The Planning & Zoning Board will meet to review regulations regarding tiny houses. The board will also review regulations for manufactured and modular homes.

• Review of Tiny House regulations
• Review of Manufactured Home and Modular Home regulations

The Planning & Zoning Board unanimously approved the August 4, 2025 minutes. It amended the agenda to discuss only tiny‑house regulations and defer manufactured and modular home topics to the November meeting. No decision was made on tiny‑house regulations; the board gathered input and noted a city council hold on tiny‑home construction. The meeting was then adjourned unanimously.

• Approved August 4, 2025 minutes (unanimous)
• Amended agenda to discuss only tiny‑house regulations, postponing other items to November (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Board of Adjustment

The Chillicothe Board of Adjustments will meet on Monday, October 6, 2025 at 6:00 pm in the Council Chambers. The meeting will include routine items such as approval of minutes, old business and new business. A public hearing will be held to consider a size‑variance application submitted by Paula Roberts and Julie Meek Harper for the property at 310 Second Street.

• Public hearing to consider a size variance application by Paula Roberts and Julie Meek Harper for 310 Second Street

City Council

The Chillicothe City Council will hold a finance meeting and consider several ordinances, including contracts for helipad concrete repairs, medical services for employees, a police vehicle purchase, and masonry restoration of City Hall. The council will also discuss strategic planning consultants and a dedication plaque for the new police department. A closed‑session motion to discuss confidential legal matters will be presented.

• Ordinance accepting bid for Helipad Concrete Repairs by Commercial Concrete Solutions, Inc.
• Ordinance authorizing a contract with 42 C.A.R.E.S, Inc. for medical services for city employees.
• Ordinance accepting the lowest responsible bid for one 2026 Dodge Durango Pursuit Police AWD Vehicle.
• Ordinance accepting a proposal for masonry restoration of Chillicothe City Hall by James G Statt Tuckpointing Inc through TIPS.
• Discussion regarding strategic planning consultants.

The meeting minutes for Chillicothe City Council on 2025-09-29 could not be retrieved; no substantive actions, approvals, or votes are documented.

Historic Preservation Commission

The Historic Preservation Commission will meet to approve minutes from August 2025 and select a consultant for the Railroad Survey Project. The body will also discuss future preservation plans.

• Approval of August 7, 2025, minutes
• Selection of Railroad Survey Project consultant
• Discussion of future HPC plans

The commission approved the minutes of the previous meeting. It unanimously approved the bid of Dr. Amy Coombs for the railroad survey project, not to exceed $28,914.40. No new business was presented. The next meeting is scheduled for October 30, 2025.

• Approved minutes of the last meeting (motion by Melody Smith, seconded by Doug Yates)
• Approved Dr. Amy Coombs bid for railroad survey consultant, up to $28,914.40 (unanimous vote)
• No new business presented
• Set next meeting for October 30, 2025 at 5:30 pm
• Adjourned meeting at 5:45 pm (motion by Dustin Rennels, seconded by Melody Smith)

Chillicothe Convention and Visitors Bureau Tourism Board

The Tourism Board will review invoices, expenses, and the city’s 2024‑25 financial statements, as well as the proposed 2025‑26 budget and grant allocations. It will receive updates on tourism projects such as the Welcome Sign Project, World Cup activities, and the 2026 Golf Show. Additional agenda items include marketing initiatives, staff travel matters, and scheduling future meeting dates.

• Discussion of invoices, expenses, 2024‑25 financials, and 2025‑26 budget and grants
• Update on the Welcome Sign Project
• Update on World Cup related activities
• Planning for the 2026 Golf Show
• Set November and December meeting dates

The board moved to approve the June minutes, a motion made by Roze Frampton and seconded by Josh Norris. The approval was recorded without a vote tally. No other formal actions were taken during the meeting.

• Approved June minutes (motion by Roze Frampton, seconded by Josh Norris)

City Council

The Chillicothe City Council special meeting on September 18, 2025 will consider approval of the 2024-2025 municipal audit. The council also intends to enter a closed session to discuss hiring, firing, disciplining, or promoting a particular employee, as allowed by law. No other agenda items are listed.

• Approval of the 2024-2025 City of Chillicothe audit
• Closed session to discuss personnel actions (hiring, firing, disciplining, promoting) pursuant to legal provisions

City Council

The Chillicothe City Council will hold a special meeting to act upon one primary item. The body is scheduled to consider the approval of the 2024-2025 audit.

• Approval of the 2024-2025 Audit

The City Council voted unanimously to accept the 2024‑2025 audit. It also approved a short closed meeting at 5:11 p.m., ended the closed session at 5:15 p.m., and adjourned the meeting at 5:16 p.m.

• Accepted 2024‑2025 audit (5‑0)
• Entered closed meeting at 5:11 p.m. with closed record (5‑0)
• Exited closed meeting at 5:15 p.m. (5‑0)
• Adjourned council meeting at 5:16 p.m. (5‑0)

City Council

The Chillicothe City Council will consider several financial and procurement items, including approval of invoices, payroll, and municipal utilities expenses. Council members will vote on ordinances for a wastewater treatment plant oxidation ditch improvement bid, generator repairs, and security camera installations. Additional items include a services agreement with Civic Plus and a municipal agreement for pedestrian signal and ramp improvements.

• Ordinance accepting the lowest responsible bid for Wastewater Treatment Plant Oxidation Ditch Improvements
• Ordinance approving two purchase orders from WEG Electrical Machinery Company for generator rotor repair and re‑wedging
• Ordinance accepting a proposal from C&C Group for a security camera system and access control lock for City Hall
• Ordinance accepting a proposal from C&C Group for a security camera system for the fire training center
• Ordinance authorizing a services agreement with CIVIC PLUS for city notification services

City Council

The Chillicothe City Council approved the prior meeting minutes and a series of financial items, including invoices, payroll, and CMU invoices totaling $773,302.32. It also adopted several ordinances for wastewater plant work, utility purchase orders, security cameras, notification services, and pedestrian‑signal improvements. All motions passed unanimously with a 5‑0 vote.

• Approved previous minutes from Aug 25, 2025 (5-0)
• Approved September 8, 2025 invoices $669,458.73 (5-0)
• Approved August 29, 2025 payroll $184,644.40 (5-0)
• Approved CMU invoices and salaries $773,302.32 (5-0)
• Approved Ordinance #2025-67 wastewater plant improvement $336,000.00 (5-0)
• Approved Ordinance #2025-68 purchase orders $235,393.00 and $159,025.00 totaling $294,418.00 (5-0)
• Approved Ordinance #2025-69 security cameras for City Hall $17,652.00 (5-0)
• Approved Ordinance #2025-70 security cameras for Fire Training Center $17,040.00 (5-0)

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will meet to approve financial documents, discuss grants, and review marketing initiatives including the Welcome Sign Project, Sliced Bread Day, and Fall/Winter ad campaigns. Updates on the World Cup Marketing Plan, digital strategy, and upcoming events will also be presented.

• Approval of 2024-25 financials and 2025-26 budget
• Discussion of grants and Welcome Sign Project
• Review of Fall and Winter ad campaigns, including Sliced Bread Day through 2028

The Tourism Board met on August 28, 2025, but a quorum was not present. Board members and staff presented budget updates, grant information, a World Cup marketing plan, a digital and website update, and upcoming event plans. No formal actions or votes were taken. The next meeting is scheduled for October 30, 2025.

City Council

The Chillicothe City Council will hold a public hearing regarding the 2025 property tax levy for General and Parks Funds. The council will also consider an ordinance for asbestos inspection services for a demolition project and a recommendation for the Railroad Advisory board.

• Public hearing on 2025 Property Tax Levy for General and Parks Funds
• Ordinance to accept Red Rock Inspections proposal for a CDBG-funded demolition project
• Appointment recommendation for the Railroad Advisory board
• Approval of invoices, payroll, and Municipal Utilities invoices and salaries

The council unanimously approved the August 11, 2025 minutes and several financial items, including invoices, payroll and CMU salaries totaling over $2.5 million. It also approved Ordinance #2025-65 setting the 2025 property tax levy, appointed Mike Murrell to the Railroad Advisory Board, and accepted Red Rock Inspections' proposal for the demolition project. A closed session was held and the meeting was adjourned.

• Approved August 11, 2025 minutes (5-0)
• Approved August 25, 2025 invoices totaling $270,510.86 (5-0)
• Approved August 15, 2025 payroll of $231,850.01 (5-0)
• Approved CMU invoices and salaries totaling $1,019,502.36 (5-0)
• Approved Ordinance #2025-65 setting 2025 property tax levy (5-0)
• Appointed Mike Murrell to Railroad Advisory Board for 4‑year term (5-0)
• Approved Ordinance #2025-66 accepting Red Rock Inspections proposal (5-0)
• Entered and exited a closed meeting as permitted by law (5-0)

Railroad Advisory Board

The Railroad Advisory Board will meet to conduct general business. The agenda consists of procedural boilerplate with no specific items listed for decision or discussion.

The board noted that the May meeting minutes were unavailable. A $38,800 repair bid for a rail section south of Highway 36 was presented, but no action was taken. The board received a progress update on the new Industrial Park and was told the city continues to pursue development grants. The board also requested that its finances be provided at each meeting.

Parks & Recreation Board

The Chillicothe Parks and Recreation Advisory Board will hold a public meeting to approve the minutes of its previous gathering and hear a presentation from Brent Turner about the Simpson Park Walking Trail. No formal decisions are listed on this procedural agenda.

Airport Board

The Chillicothe Municipal Airport Advisory Board will meet to review financial reports and the status of a USDA Wildlife Study. The board will also discuss updates regarding the AWOS and the installation of new windows and doors.

• Update of USDA Wildlife Study
• AWOS update
• Results on EAA Fly-In
• Update of fuel sales
• Discussion on new windows and doors

The board unanimously approved the June 10, 2025 meeting minutes (5‑0). It also unanimously accepted the June 2025 financial statements (5‑0). No other formal actions were taken, and the meeting was then adjourned.

• Approved June 10 minutes (5-0)
• Accepted June financials (5-0)
• Adjourned meeting (motion passed)

City Council

The Chillicothe City Council will meet to discuss several ordinances and funding requests. Key items include a potential six-month pause on specific building permits and a bid for railroad bed repairs.

• Proposed moratorium of up to six months on building permits for tiny homes and in-law houses
• Ordinance to accept the lowest bid for Railroad Bed repairs
• Request for funds for a Labor/Retail/Housing Study
• Change order for carport canopies at the new Police facility
• Recommendation for Donald J Metry Jr, M.D. to the Saint Luke’s Hospital of Chillicothe Board of Directors

The council approved Ordinance #2025-62, placing a 180‑day moratorium on building permits for time homes and in‑law houses. It also appointed Tatum Harp to the Planning & Zoning Board and Michael Taylor to the Board of Adjustments, and funded a labor, retail, and housing study with a $12,500 contribution from the city. Additional actions included approving payroll, invoices, a police facility canopy change order, and accepting a $38,840 bid for railroad bed repairs.

• Approved Ordinance #2025-62 moratorium on building permits (5-0)
• Appointed Tatum Harp to Planning & Zoning Board for 4‑year term (5-0)
• Appointed Michael Taylor to Board of Adjustments until 8‑13‑26 (5-0)
• Approved $12,500 city contribution to Labor/Retail/Housing study (5-0)
• Approved payroll for August 1 2025, $221,573.03 (5-0)
• Approved invoices for August 11 2025, $504.281.89 (5-0)
• Approved change order for carport canopies at new Police Facility (5-0)
• Accepted Chief Rail bid for railroad bed repairs, $38,840.00 (5-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to vote on the adoption of brochures for Local Historic District and Local Landmark owners. The body will also discuss member training expectations and future plans for the commission's duties.

• Vote on adoption of Local Historic District and Local Landmark owners’ brochures
• Update on SHPO grant for Wabash Railroad/Industrial Neighborhood Survey
• Discussion of SHPO training expectations for commission members
• Review of commission member terms and ordinances

The commission approved the minutes from April 24, 2025 by acclamation. It accepted the Local Historic District and Local Landmark owners’ brochure with a 3-0 vote. Funding for the Wabash Railroad/Industrial Neighborhood Survey was approved through SHPO, and the city clerk will issue an RFP with bids due September 8. The next meeting is scheduled for October 30, 2025.

• Approved April 24, 2025 minutes (acclamation)
• Accepted owners' brochure (3-0)
• Approved SHPO funding for historic survey (no vote recorded)
• City clerk to issue RFP for survey vendors (bids due Sep 8)
• Reappointed Brenda O’Halloran for a second term (by City Council)
• Scheduled next meeting for Oct 30, 2025

Planning & Zoning Board

The Planning & Zoning Board approved the minutes from the March 3 meeting and elected new officers, all unanimously. It also approved two zoning map amendments changing the Oak Street and Dickinson Street properties from P‑1 Public Zone to R3 multifamily residential, with no opposition. All motions passed unanimously.

• Approved March 3 meeting minutes (unanimous)
• Elected Rich Thieme as Chair (unanimous)
• Elected Michael Johns as Vice Chair (unanimous)
• Re‑appointed Cindy Brobst as Secretary (unanimous)
• Approved zoning amendment 1100 Oak Street from P‑1 to R3 (unanimous)
• Approved zoning amendment 905 Dickinson Street from P‑1 to R3 (unanimous)

Chillicothe Convention and Visitors Bureau Tourism Board

The meeting of the Chillicothe Convention and Visitors Bureau Tourism Board scheduled for July 31, 2025, was canceled due to a lack of quorum.

City Council

The Chillicothe City Council will hold a finance workshop and a regular meeting. The council will review invoices and payroll and consider a reappointment to the HPC.

• Mayor Theresa Kelly recommendation for a reappointment to the HPC
• Approval of invoices and payroll
• Approval of Municipal Utilities invoices and salaries

The Chillicothe City Council approved several financial items, including July 28 invoices for $448,658.90, July 18 payroll for $241,427.10, and CMU invoices and salaries totaling $942,422.41. The council also reappointed Brenda O’Halloran to the Historic Preservation Commission for a three‑year term. All motions passed with a 4‑0 vote, with Councilman Weston Baker absent.

• Approved July 14 minutes with attendance changes (4-0)
• Approved July 28 invoices totaling $448,658.90 (4-0)
• Approved July 18 payroll totaling $241,427.10 (4-0)
• Approved CMU invoices and salaries totaling $942,422.41 (4-0)
• Reappointed Brenda O’Halloran to Historic Preservation Commission for 3 years (4-0)
• Adjourned meeting at 5:59 pm (4-0)

Historic Preservation Commission

The Historic Preservation Commission will meet to vote on the adoption of brochures for Local Historic District and Local Landmark owners. The body will also discuss member training and future plans for the commission's powers and duties.

• Vote on adoption of Local Historic District and Local Landmark owners’ brochures
• Updates on the 'City of Chillicothe: Wabash Railroad/Industrial Neighborhood Survey' grant
• Discussion of SHPO training expectations for commission members
• Review of commission member terms and ordinances

City Council

The Chillicothe City Council will meet to review municipal utility projects and administrative needs. The body will consider ordinances regarding wastewater treatment and generator maintenance.

• Ordinance to accept the lowest responsible bid for Wastewater Treatment Plant drying beds
• Ordinance for WEG Electric Machinery Company proposal for Generator Rotor Inspection and Repair
• Discussion on cell phones for the City Clerk and City Auditor offices
• Approval of invoices and payroll

The council approved multiple financial items, including July invoices for $708,155.44, payroll for $244,206.81, and CMU invoices totaling $551,208.59. It also approved a $469,400 water‑treatment‑plant contract and a $764,808 generator rotor inspection and repair contract. All motions passed unanimously, and a purchase of two city‑office cell phones was also approved.

• Approved July 14 invoices ($708,155.44) – vote 4-0
• Approved July 4 payroll ($244,206.81) – vote 4-0
• Approved CMU invoices and salaries ($551,208.59) – vote 5-0
• Approved Ordinance #2025-60 for water‑treatment plant drying beds ($469,400.00) – vote 4-0
• Approved Ordinance #2025-61 for generator rotor inspection and repair ($764,808.00) – vote 4-0
• Approved purchase of two cell phones for City Clerk and City Auditor offices – vote 4-0
• Authorized a closed meeting at 6:13 pm with closed record – vote 4-0
• Adjourned the City Council meeting at 6:36 pm – vote 4-0

Chillicothe and Livingston County 911 Advisory Board

The Chillicothe and Livingston County 911 Advisory Board will meet to discuss the 911 dispatch center and staffing. The board will also review the budget and Next Generation 911 Grants.

• Discussion regarding 911 dispatch center and staffing
• Budget review
• Next Generation 911 Grants presented by Stacen Gross

City Council

The Chillicothe City Council will hold a finance meeting and a regular meeting to review invoices and payroll. The council will consider an ordinance to purchase fire gear and a recommendation for the Airport Advisory Board.

• Ordinance to accept bid for four sets of Globe Peak 5 Fire Gear from Macqueen via HGAC Purchasing Cooperative
• Mayor's recommendation for an appointment to the Airport Advisory Board
• Approval of invoices, payroll, and Municipal Utilities invoices and salaries

The council voted to extend the city fireworks display to July 5, 2025, from 8 am to 11 pm. It also approved multiple financial items, including invoices, payroll and a CMU invoice totaling over $2 million, and appointed Mark Mendenhall to the Airport Advisory Board. Several procedural actions were taken, such as tabling Bill #2025-58 and entering a closed session.

• Approved previous minutes (June 9, 2025) – 5-0
• Approved June 30, 2025 invoices ($994,006.94) – 5-0
• Approved June 20, 2025 payroll ($219,320.69) – 5-0
• Approved CMU invoices and salaries ($1,351,813.01) – 5-0
• Appointed Mark Mendenhall to Airport Advisory Board – 5-0
• Tabled Bill #2025-58 until July 14, 2025 – 5-0
• Extended fireworks use to July 5, 2025 (8 am‑11 pm) – 4-1
• Entered closed meeting at 5:58 pm with closed record/votes – 5-0

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will meet to act on 2024 financials and the 2025 budget. The board will also discuss updates on the Welcome Sign Project and various seasonal marketing campaigns.

• Approval of 2024 financials and 2025 budget
• Welcome Sign Project updates
• World Cup Marketing Plan
• Digital plan, report, and website preview
• Marketing for July Car Show, 24 Saturdays, and Summer Fun Package

The Chillicothe Tourism Board met on June 26, 2025 and approved the May board minutes after a motion by Josh Norris and a second by Beth Gilgore. The board heard a budget overview for the first two months of the fiscal year and updates on grant closures, the Welcome Sign Project, visitor log, World Cup marketing, digital advertising, upcoming events, hotel occupancy, and a Mudcats corporate night. The next board meeting was scheduled for July 31, 2025 at noon in City Hall.

• Approved May 2025 board minutes (passed as presented)

Parks & Recreation Board

The board will meet to review the Director's report and conduct general business. The agenda consists primarily of procedural items.

• Director's Report

Airport Board

The board approved the minutes from the April 15 meeting (4‑0) and accepted the current financial report (4‑0). The city council approved an EAA members camp for one night at the airport. The board noted the airport passed both airfield and AWOS inspections with 100% scores.

• Approved April 15 meeting minutes (vote 4‑0)
• Accepted financial report for the fiscal year (vote 4‑0)
• City council approved one‑night EAA members camp at the airport

City Council

The Chillicothe City Council will meet to certify the results of a special run-off election. The body will also consider a vehicle purchase for the Parks and Rec Department and discuss the sale of empty lots.

• Ordinance declaring the winner of the June 3, 2025, Special Run-off Election
• Ordinance to accept the lowest bid for one 2025 Chevrolet Silverado 1500 for Parks and Rec
• Discussion regarding the sale of empty lots
• Discussion regarding camping at the Airport
• Mayor's recommendation for a Parks and Rec Board reappointment

The council approved the May 27, 2025 minutes and several financial items totaling over $2.3 million, including invoices, payroll and CMU expenses. It reappointed Scott Ellis to the Parks and Recreation Advisory Board, approved a $46,000 vehicle purchase, sold two vacant lots and directed a rebid of a third, and authorized one‑night airport camping for EAA members. The council also declared Manny Morales the winner of the June 3 special runoff election for the 3rd Ward. All motions passed with unanimous or near‑unanimous votes.

• Approved May 27, 2025 minutes (5-0)
• Approved invoices $680,820.23 (5-0)
• Approved payroll $222,977.07 (5-0)
• Approved CMU invoices $816,711.41 (5-0)
• Reappointed Scott Ellis to Parks and Recreation Advisory Board (5-0)
• Approved purchase of Chevrolet Silverado for $46,000 (5-0)
• Sold 1826 Clay for $10,201.00 and 903 Woodward for $5,101.00; directed rebid of 316 Edgerton (5-0)
• Declared Manny Morales winner of special runoff election (4-0, 1 abstention)

Airport Board

The Board of Adjustments will meet to elect new officials and hold a public hearing. The board will consider a size variance application for a proposed garage.

• Election of Chairman, Vice Chairman, and Secretary
• Public hearing for size variance application by William and Beth Mast for a 30 x 40 garage at 2000 Litton Road

Planning & Zoning Board of Adjustment

The board approved the October 7, 2024 minutes unanimously. New officers were elected by acclamation: Adam Brown as Chairman, Ben Vance as Vice Chairman, and Cindy Brobst as Secretary. The board also approved Bill Mast's request for a 30’ x 40’ outbuilding at 2000 Litton Road without opposition. The meeting was adjourned unanimously.

• Approved October 7, 2024 minutes (unanimous)
• Elected Adam Brown as Chairman (unanimous)
• Elected Ben Vance as Vice Chairman (unanimous)
• Elected Cindy Brobst as Secretary (unanimous)
• Approved size variance for Bill Mast's 30’ x 40’ outbuilding at 2000 Litton Road (unanimous)
• Adjourned meeting (unanimous)

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will discuss revenue, expenses, and budgets for 2024 and 2025. The board will also review updates on grants, the Welcome Sign Project, and seasonal marketing plans.

• Approval and discussion of 2024 and 2025 Budget
• Welcome Sign Project updates
• Sliced Bread Day June 7th planning
• July Car Show planning
• Trolley plans and Summer Fun Package

The board moved to approve the meeting minutes; the motion was made by Josh and seconded by Roze. The minutes were approved. The board also received updates on budget, marketing, events, and upcoming projects, but no further actions were taken.

• Approved meeting minutes

City Council

The Chillicothe City Council will hold a workshop at 5:00 p.m. and a regular meeting at 5:30 p.m. on May 27, 2025, at City Hall. The agenda includes routine approvals, public appearances on local issues, and a closed session for personnel and bid-related matters.

• Purchase of 15 sets of Globe Peak 5 Fire Gear for $X from MacQueen via HGAC Purchasing Cooperative
• Ordinance authorizing 911 consoles for Police Department with cost shared with Livingston County
• Discussion on camping at the airport led by Toby Calivere
• Update on the "Welcome to Chillicothe" sign by Amy Supple
• Amending Chapter 150 of the City Code regarding boards and commissions by Roze Frampton

The Chillicothe City Council approved several financial items, including invoices, payroll and CMU salaries, and adopted three ordinances. Ordinance #2025-55 amending Chapter 140 boards passed 3‑1 with one abstention. Ordinance #2025-56 approving the purchase of fifteen sets of Globe Peak 5 fire gear passed 5‑0, and Ordinance #2025-57 authorizing the purchase and installation of 911 consoles for the Police Department passed 5‑0. A discussion on airport camping was deferred to the June 9 meeting.

• Approved May 12, 2025 minutes (5-0)
• Approved invoices totaling $696,284.20 (5-0)
• Approved payroll of $193,913.61 for May 23, 2025 (5-0)
• Approved CMU invoices and salaries of $771,266.31 (4-0)
• Approved Ordinance #2025-55 amending Chapter 140 boards (3-1, 1 abstention)
• Approved Ordinance #2025-56 purchase of 15 fire gear sets (5-0)
• Approved Ordinance #2025-57 purchase and installation of 911 consoles (5-0)
• Approved addition of surplus items to disposal list (4-0)

Railroad Advisory Board

The Railroad Advisory Board will hold a routine meeting at City Hall Council Chambers to approve previous minutes, conduct roll call, and adjourn. No substantive decisions or discussions are listed on the agenda.

Parks & Recreation Board

The Parks and Recreation Advisory Board will meet to review previous minutes and receive a report from the Director. The agenda consists of procedural items and a Director's report.

• Director's Report

City Council

The Chillicothe City Council will meet to review zoning amendments and a promotion agreement with Disney Worldwide Services, Inc. The body will also consider a request to waive permit fees for the Grand River Multi-Purpose Center and a board appointment.

• Zoning change from P-1 to R-3 at 905 Dickenson Street
• Zoning change from P-1 to R-3 at 1100 Oak Street
• Promotion agreement with Disney Worldwide Services, Inc.
• Request to waive permit fees for Grand River Multi-Purpose Center renovations
• Proposed donation of recovered bikes to 55 and Go

The council amended the agenda, appointed Corrine Watts to the HPC, and denied a request to waive a $4,152 building‑permit fee. It approved the prior meeting minutes and a series of financial items including invoices of $864,794.90, payroll of $206,562.91, and CMU invoices totaling $590,865.21. The council also adopted zoning amendments changing 905 Dickenson Street and 1100 Oak Street from P‑1 to R‑3, approved a promotion agreement with Disney Worldwide Services, added 113 surplus bikes for donation, placed several office items on the surplus list, and tabled Bill No 2025‑50.

• Amended agenda to add surplus items (4-0)
• Appointed Corrine Watts to the HPC (4-0)
• Denied $4,152 building‑permit fee waiver (0-3)
• Approved zoning change at 905 Dickenson St to R‑3 (4-0)
• Approved zoning change at 1100 Oak St to R‑3 (4-0)
• Approved promotion agreement with Disney Worldwide Services (4-0)
• Approved addition of 113 bikes to surplus for donation (4-0)
• Tabled Bill No 2025‑50 on board amendments (no vote recorded)

Planning & Zoning Board

The board unanimously approved the March 3 meeting minutes and elected new officers: Rich Thieme as Chair, Michael Johns as Vice Chair, and Cindy Brobst as Secretary. It also unanimously approved two zoning map amendments changing 1100 Oak Street and 905 Dickinson Street from P-1 Public Zone to R3 multifamily residential. The meeting was adjourned unanimously.

• Approved March 3 minutes (unanimous)
• Elected Rich Thieme as Chair (unanimous)
• Elected Michael Johns as Vice Chair (unanimous)
• Elected Cindy Brobst as Secretary (unanimous)
• Approved zoning amendment for 1100 Oak Street to R3 residential (unanimous)
• Approved zoning amendment for 905 Dickinson Street to R3 residential (unanimous)
• Adjourned meeting (unanimous)

City Council

The Chillicothe City Council unanimously approved several invoices, payroll amounts, and contracts, including a 1‑year 911 dispatch agreement and a police department access‑control system. The council also extended the fire protection district contract for two years. All motions passed with a 4‑0 vote.

• Approved $389,653.03 invoices (4-0)
• Approved $190,705.72 payroll (4-0)
• Approved $719,562.09 CMU invoices and salaries (4-0)
• Approved Ordinance #2025-45 1‑year 911 Dispatch agreement (4-0)
• Approved Ordinance #2025-46 Access Control & Video System contract for Police (4-0)
• Approved Ordinance #2025-47 Supervised Work Release Agreement (4-0)
• Approved $74,990.15 purchase of Dual Spray Squeegee Machine (4-0)
• Approved extension of Fire Protection District contract for two years (4-0)

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will meet to approve previous minutes, discuss invoices and 2024 financials, and review the 2025 budget. They will also consider candidates for a part-time Digital Marketing Specialist, finalize two MDT grants (MMG for general marketing and MPD for photo/video), and receive updates on the Welcome Sign Project, visitor logs, and upcoming events including Sliced Bread Day and the trolley kick-off.

• Approval of 2024 financials and discussion of the 2025 budget
• Review of job candidates for part-time Digital Marketing Specialist
• Finalizing two 2025-26 MDT grants: MMG (marketing) and MPD (photo/video)
• Update on the Welcome Sign Project
• Upcoming events: MACVB Conference April 27-29, Sliced Bread Day June 7th, and seasonal marketing packages

The board approved the March Board minutes as presented. The meeting also included a budget overview, grant updates, a review of digital marketing specialist candidates, project status reports, and upcoming event planning, but no additional formal actions were taken.

• Approved March Board minutes (passed as presented)

Historic Preservation Commission

The Historic Preservation Commission will consider adopting brochures for the Local Historic District and Local Landmarks, adding legal descriptions to nomination applications, and discussing the format for the Chillicothe Historic Register. They will also receive a status update on the SHPO grant for the Wabash Railroad/Industrial Neighborhood Survey and discuss Grace Episcopal Church's renewed application for Local Landmark status. New members Melody Smith and Stephanie Prather will be introduced.

• Action on adoption of brochures for the Local Historic District and Local Landmarks
• Action on addition of legal descriptions of properties to nomination applications
• Discussion and planning format for Chillicothe Historic Register
• Status update on SHPO grant "City of Chillicothe: Wabash Railroad/Industrial Neighborhood Survey"
• Discussion of Grace Episcopal Church's reopened application for Local Landmark status

Airport Board

The Chillicothe Municipal Airport Advisory Board is meeting for a standard session with no specific actionable items listed. The agenda includes approval of minutes, review of financials, and a report from the airport manager.

• No specific rezonings, contracts, ordinances, or fee changes on the agenda

City Council

The Chillicothe City Council will meet to vote on several ordinances, including budget amendments for two fiscal years and a consulting agreement for economic development. The body will also consider various equipment purchases for police, fire, and parks departments.

• Ordinances amending the 2024-2025 and 2025-2026 budgets
• Consulting agreement with Rumery & Associates for economic development
• Purchase of 12 Taser 10 Basic Bundles from Axon
• Purchase of two Kubota Diesel 72” Zero Turn Mowers from Marshall Service Company
• Refurbishing of 2004 Sutphen Arial Tower 95’ unit by Brindlee Mountain Fire Apparatus

The Chillicothe City Council approved several ordinances and financial items, including the 2024-2025 budget amendment that raises the ARPA allocation to $1,383,061.60. Invoices, payroll and CMU payments for April were also approved. Additional ordinances covering election results, a farm lease, and a transportation tax bond payment were adopted.

• Approved invoices for April 14, 2025 totaling $1,090,528.21 (4-0)
• Approved payroll for April 11, 2025 totaling $194,735.32 (4-0)
• Approved CMU invoices and salaries totaling $558,484.74, including $102,026.30 in salaries (4-0)
• Approved Ordinance #2025-30 accepting the General Municipal Election results (4-0)
• Approved Ordinance #2025-31 amending the 2024-2025 budget, increasing ARPA to $1,383,061.60 (4-0)
• Approved Ordinance #2025-32 amending the 2025-2026 budget, increasing Transportation Tax Bond payment to $970,336.89 (4-0)
• Approved Ordinance #2025-33 authorizing a farm lease with Price Farms (4-0)
• Approved Ordinance #2025-34 authorizing a consulting agreement with Rumery & Associates and related reimbursements (4-0)

City Council

The Chillicothe City Council will discuss the 2025-2026 budget and an amendment to the 2024-2025 budget. The body is also considering several ordinances to authorize service contracts with non-profit entities, county agencies, and private firms.

• Ordinance to accept the 2025-2026 Budget
• Contracts with non-profits including Chillicothe Chamber of Commerce and Grand River Area YMCA
• Lease with Jersey’s LLC to operate a restaurant at the Bowling Center
• One-year agreement with Livingston County for 911 Dispatch services
• Resolution to designate Chillicothe as a Blue Shield City

The council approved the prior meeting minutes and a series of invoices and payrolls totaling over $1.8 million. It adopted an amended 2024‑2025 budget and the full 2025‑2026 budget, both by unanimous vote. Several ordinances were approved, including contracts with non‑profits, a restaurant lease, and a prosecutor agreement. The council also designated Chillicothe as a Blue Shield City.

• Approved March 10, 2025 minutes (5‑0)
• Approved invoices totaling $568,543.10 (5‑0)
• Approved payroll for March 14, 2025 ($185,305.49) (5‑0)
• Approved payroll for March 28, 2025 ($180,838.93) (5‑0)
• Approved CMU invoices and salaries ($923,010.69) (5‑0)
• Adopted amended 2024‑2025 budget (Ordinance #2025‑19) (5‑0)
• Adopted 2025‑2026 budget (Ordinance #2025‑20) (5‑0)
• Approved lease with Jersey’s LLC for Bowling Center (Ordinance #2025‑23) (5‑0)

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will consider approving invoices, expenses, the 2024 financials, and the 2025 budget. They will also review and decide on local tourism grant applications. Updates on marketing, photography, welcome sign projects, and director's reports on local hotels, restaurants, and attractions are included.

• Approval of 2024 financials and 2025 budget
• Consideration and approval of local tourism grant applications
• Discussion of Photography Project and Welcome Sign Project
• 2025 Marketing Plan update
• Director's report on hotel, restaurant, and attraction updates

The Tourism Board approved the February board minutes. It then approved eight $2,500 local tourism grant allocations for organizations such as the Festival of Lights and the Chillicothe Area Chamber of Commerce. The board also reported upcoming events, a new digital‑marketing hire, and plans to open the office on Saturdays and after Memorial Day on Mondays.

• Approved February Board minutes (motion by Josh Norris, seconded by Roze Frampton)
• Approved eight $2,500 local tourism grants (motion by Josh Norris, seconded by Roze Frampton)

City Council

The Chillicothe City Council will hold a workshop to consider and discuss the proposed budget for fiscal year 2025-2026. No other items are on the agenda.

• Discussion of the 2025-2026 city budget

The council approved the city’s 2025-2026 budget and several related ordinances with unanimous 5‑0 votes. It also authorized contracts for nonprofit programs, a restaurant lease, a prosecutorial agreement, and a paramedic training officer. A resolution designating Chillicothe as a Blue Shield City was adopted, and the 911 dispatch contract was extended for 30 days. The meeting entered a closed session and then adjourned.

• Adopted Ordinance #2025-20 adopting the 2025‑2026 budget (5‑0)
• Approved Ordinance #2025-19 amending the 2024‑2025 budget (5‑0)
• Authorized contracts with nonprofit organizations (Ordinance #2025-22) (5‑0)
• Authorized lease with Jersey’s LLC for Bowling Center restaurant (Ordinance #2025-23) (5‑0)
• Extended the 911 Dispatch Service contract with Livingston County for 30 days (5‑0)
• Approved Resolution R2-2025 designating the city a Blue Shield City (5‑0)
• Tabled Bill #2025-25 and extended the current contract for 30 days (5‑0)
• Entered closed executive session; vote 4‑0 (one abstention) (4‑0)

Parks & Recreation Board

The Chillicothe Parks and Recreation Advisory Board will hold a regular meeting to elect 2025 officers, review a 2025 budget and projections, and receive an update on Shaffer Park infield improvements. The agenda also includes approval of previous meeting minutes and a director's report. No specific dollar amounts or action items are listed beyond these discussion topics.

• Election of 2025 officers
• 2025 budget and projections discussion
• Update on Shaffer Park infield improvements
• Director's report

Chillicothe and Livingston County 911 Advisory Board

The Chillicothe/Livingston County 911 Advisory Board will meet to discuss dispatch center staffing and the budget, as well as Next Generation 911 grants from the MO 911 Board and Dept. of Public Safety. The board will also consider approval of prior meeting minutes.

• Discussion regarding 911 dispatch center and staffing
• Budget review
• Next Generation 911 Grants - MO 911 Board & Dept of Public Safety

City Council

The Chillicothe City Council will hold a public hearing on proposed 2025/2026 capital improvement sales tax expenditures and consider several ordinances. Key actions include rezoning Mystic Heights Subdivision from P-1 to R-3 for high-density multi-family residential, approving a professional services agreement for a welcome sign, and accepting bids for haying and mowing contracts. The council will also review annual funding requests from local organizations.

• Public hearing on proposed 2025/2026 capital improvement sales tax expenditures
• Ordinance rezoning Mystic Heights Subdivision from P-1 Public to R-3 High Density Multi-Family Residential
• Ordinance authorizing professional services agreement with For a Planning and Design LLC for a welcome sign
• Ordinance accepting highest responsible bid for one-year cash haying contract on approx. 14 acres at 1301 Green Street
• Ordinance authorizing agreement with J&M Display for fireworks display

The Chillicothe City Council held a special hearing on Capital Improvement Fund distributions, approving allocations including $500,000 for City Hall improvements, $406,918 for Police Facility bond payment, and $320,000 for Industrial Park expenses. The council also approved multiple ordinances, including a professional services agreement for a Welcome Sign, rezoning of Mystic Heights subdivision, and various contracts for haying, mowing, and fireworks. All votes were unanimous (5-0) except for payroll and CMU invoices which were 4-0.

• Approved Capital Improvement Fund allocations including $500,000 for City Hall tuck pointing and improvements (5-0)
• Approved $413,048.75 in invoices for March 10, 2025 (5-0)
• Approved payroll for February 28, 2025 in the amount of $195,679.68 (4-0)
• Approved CMU invoices and salaries totaling $366,460.28 (4-0)
• Approved Ordinance #2025-10A for professional services agreement with FOR A Planning and Design LLC for Welcome Sign (5-0)
• Approved Ordinance #2025-11 accepting highest responsible bid for cash haying operations on 14 acres (5-0)
• Approved Ordinance #2025-12 accepting highest responsible bid for cash haying operations on 10 acres (5-0)
• Approved Ordinance #2025-16 rezoning Mystic Heights subdivision from P-1 to P-3 High Density Multi-family Residential (5-0)

Planning & Zoning Board

The board will consider a request to redivide and rename streets within the Mystic Heights Subdivision. No other substantive items are listed.

• Review request for redividing and street renaming of Mystic Heights Subdivision

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will meet to review invoices and the 2024 budget while planning for 2025. The board will discuss tourism grants, marketing strategies, and updates on local hotels and attractions.

• Approval of invoices, income, expenses, and 2024 budget
• 2025 Local Tourism Grant process
• Photography Project and Grant, MPD
• 2025 MDT MMG Grant plan
• Welcome Sign Project

The Chillicothe Tourism Board met on February 27, 2025, and approved the January minutes as presented. Board members reviewed the current budget and discussed the draft budget for the 2025 fiscal year starting April 1. Staff provided updates on the local tourism grant, photo collection for the website, the Welcome sign project, and upcoming industry events. No other substantive decisions were made.

• Approved January Board minutes as presented (motion by Josh Norris, second by Roze Frampton)

City Council

The Chillicothe City Council will meet to review financial reports and consider several ordinances and resolutions. Discussions include funding for the Chamber of Commerce and a grant for a neighborhood survey.

• Resolution setting the allocation of One Cent General Sales Tax
• Ordinance for an agreement with Allgeier Martin and associates for engineering services
• Ordinance for an agreement addendum with Allgeier, Martin, and Associates for Engineering services
• Ordinance for a financial agreement with the Missouri Department of Natural Resources for a neighborhood survey grant
• Annual review and request for funds from Crystal Narr with Chillicothe Area Chamber of Commerce

Railroad Advisory Board

The Railroad Advisory Board will meet for a standard agenda including approval of previous minutes and discussion of new and old business. No specific proposals, contracts, or public hearings are listed on the agenda.

• No concrete items (rezonings, contracts, fee changes, or ordinances) are on the agenda; the meeting is procedural.

Airport Board

The Chillicothe Municipal Airport Advisory Board will hold a regular meeting with standard procedural items including approval of minutes, review of financials, and a report from the airport manager. No specific action items are listed.

City Council

The Chillicothe City Council will meet to consider funding requests from local organizations and an ordinance regarding wildlife damage management. The council will also review results for Series 2025 Certificates of Participation and two appointments to the HPC Board.

• Funding requests from Chillicothe Area Chamber of Commerce, Main Street Chillicothe, and Grand River Area YMCA
• Ordinance for a Cooperative Agreement with the USDA Animal and Plant Health Inspection Service Wildlife Services
• Series 2025 Certificates of Participation results from Joey McLiney
• Two recommended appointments to the HPC Board
• Annual report from the Chillicothe Convention and Visitors Bureau /Tourism

Historic Preservation Commission

The commission will consider adopting brochures for the Local Historic District and Local Landmarks, and discuss the process for Grace Episcopal Church to reapply for landmark status. They will also receive updates on ordinances, the SHPO grant for the Wabash Railroad/Industrial Neighborhood Survey, and the Edgewood Cemetery grant plan. An annual election of officers will be held.

• Action on adoption of brochures for Local Historic District and Local Landmarks
• Discussion on Grace Episcopal Church reopening application for Local Landmark status
• Status update on SHPO grant 'City of Chillicothe: Wabash Railroad/Industrial Neighborhood Survey'
• Discussion and information on Edgewood Cemetery grant plan
• Annual election of officers

City Council

The Chillicothe City Council will meet to review city and municipal utility invoices and payroll. The body will consider three ordinances regarding project agreements for airport improvements, demolition, and grant writing services.

• Consultant agreement with H.W. Lochner, Inc. for Airport Improvement program project NO 24-015A-1
• Grant agreement with Missouri Department of Economic Development for Demolition Project # 2023-DM-03-RP
• Agreement with Green Hills Planning Commission for grant writing and administrative services

Chillicothe Convention and Visitors Bureau Tourism Board

The Chillicothe Convention and Visitors Bureau Tourism Board will discuss and potentially approve the 2024 budget and invoices, review the 2025 budget overview, and consider the local tourism grant process for 2025. Also on the agenda are updates on a Placer AI shared contract, a photography project and grant, signage and grant, and the 2025 marketing plan. An appearance by Main Street and library representatives regarding downtown signage is scheduled.

• Appearance by Tomie Walker (Main Street) and Kirstin Mouton (library) concerning downtown signage
• Placer AI Shared Contract
• Photography Project and Grant
• Signage and Grant
• 2025 Budget Overview

The Chillicothe Tourism Board approved the December minutes and received updates on the 2025 budget, local tourism grants, and a signage project with Main Street Chillicothe and the Livingston County Library. No major policy decisions were made; the final budget will be presented at the next meeting and to the City Council in February.

• Approved December Board minutes as presented
• Noted hotel revenue will be deposited monthly starting January 2025
• Heard presentation on signage project with Main Street and Library
• Discussed 2025 Local Tourism Grant process (1 round, max $2,500)
• Discussed Placer AI shared contract with Chamber and Main Street
• Received update on photography grant and community welcome sign grant

Chillicothe and Livingston County 911 Advisory Board

The Chillicothe and Livingston County 911 Advisory Board will meet to discuss the 911 dispatch center and staffing. The board will also address Next Generation 911 Grants from the MO 911 Board and Department of Public Safety.

• Discussion regarding 911 dispatch center and staffing
• Next Generation 911 Grants from MO 911 Board and Dept of Public Safety

Airport Board

The Chillicothe Airport Board met on January 14, 2025, solely to elect officers for the year. David Warren was elected president and Ron Miller was elected secretary. No other substantive decisions were made.

• Elected David Warren as board president
• Elected Ron Miller as board secretary

City Council

The Chillicothe City Council will consider ordinances regarding the financing of a new police station and a consultant agreement for an airport improvement project. The body will also review a zoning amendment for a property on Fair Street.

• Lease purchase transaction for construction of a new Police Station Facility
• Aviation Project consultant agreement with H.W. Lochner, Inc. for Airport Improvement program project NO 24-015A-1
• Zoning amendment for 1618 Fair Street from R-1 to R-2
• Request to use 2021 IBC occupancy requirements for the new Police Facility
• Closed session regarding sealed bids and related documents

The Chillicothe City Council approved a lease purchase transaction to fund construction of a new police station, along with zoning changes and routine financial approvals. All votes were unanimous (5-0). The council also approved using 2021 IBC occupancy requirements for the new police facility, which was designed under the 2015 IBC.

• Approved lease purchase ordinance for new police station (5-0)
• Approved zoning change at 1618 Fair Street from R-1 to R-2 (5-0)
• Approved use of 2021 IBC occupancy requirements for new police facility (5-0)
• Approved invoices for January 13, 2025, totaling $49,719.15 (5-0)
• Approved payroll for January 3, 2024, totaling $198,306.72 (5-0)
• Approved CMU invoices and salaries totaling $527,397.03 (5-0)
• Approved minutes from December 30, 2024 (5-0)