Lancaster public meetings in 2023

Board of Appeals

The Board of Appeals will hold a public hearing regarding a petition by Patrick Byrne and Deborah Hyland. The request seeks variance relief to extend an existing nonconforming structure located at 366 Mill Street.

• Variance relief for extending a nonconforming structure at 366 Mill Street

Historical Commission

The Lancaster Historical Commission will meet to vote on the nomination of two new associate members. The body will also discuss the annual budget, annual report, and a new Community Preservation Act (CPA) funding round.

• Vote on associate member nominations for Ann Fuller and John Murphy
• Discussion of annual budget
• Discussion of annual report
• CPA new funding round

Board of Health

The Board of Health will review septic permits and Title-5 inspection reports for several properties. The meeting includes hearings regarding a variance at 11 Kinnear Ave and a DEP inspection report for James Monroe Wire & Cable Corp. Members will also discuss foodservice permits and a proposed geothermal installation.

• Title 5 Variance hearing for 11 Kinnear Ave
• DEP inspection and plan report for James Monroe Wire & Cable Corp. (767 Sterling Rd)
• Proposed Loop Geothermal installation at 37 Nicholas Drive
• Certificate of Compliance discussion for United Ag. Turf (700 Fort Pond Rd)
• Review of outstanding foodservice permits for Sandee’s and Trolley Stop

Cultural Council

The council reviewed 19 grant applications for the FY2024 cycle using a total of $8,950 in available funds. Sixteen applications received full or partial funding, while three were denied. The body also reserved $50 for 2024 administrative or advertising expenses.

• Total available funds of $8,950 ($7,900 FY24 and $1,050 unspent from FY2022)
• 16 grant applications fully or partially funded
• 3 grant applications denied
• $50 reserved for administrative or advertising expenses

Commission on Disability

The Commission on Disability will meet to discuss planning and direction for 2024. The body will also review minutes from the November 21, 2023 meeting and discuss honoring Rose Bissonnette.

• Review and approval of 11/21/23 meeting minutes
• Planning and direction for 2024
• Posthumous honoring of Rose Bissonnette
• Status of action items and recent activity

Government Study Ad Hoc Committee

The committee is meeting to review minutes and discuss a staff and board member survey. The agenda also includes an update on an SB presentation.

• Update on SB Presentation
• Staff/Board Member Survey Discussion

Board of Appeals

The Lancaster Zoning Board of Appeals will conduct public hearings regarding a special permit application for 65 Fire Rd. 8 and a comprehensive permit application for 13 Neck Rd. The board will also review and approve minutes from previous meetings held in 2023.

• Special Permit Application for 65 Fire Rd. 8
• Comprehensive Permit Application for 13 Neck Rd.
• Approval of meeting minutes from 5/25/23, 6/22/23, 8/24/23, and 9/28/23

Community Preservation Act Committee

The committee is meeting to discuss the results of a November 16 public forum and review the criteria used to evaluate project submissions. Members will also review available local and state funding.

• Introduction of new members Amy Brown and Tom Seidenberg
• Discussion of November 16, 2023 Public Forum
• Review of project submission evaluation criteria
• Review of available local and state funding

Board of Library Trustees

The Board of Library Trustees will meet to discuss budget coordination and a by-law review. The meeting includes reports from the building and advocacy subcommittees.

• By-law review
• BOT, SB, FC budget meeting
• Trustee nomination

School Committees

The committee will hold an executive session regarding the Superintendent's contract negotiations. Members will vote on the Kaleidoscope Deeper Learning grant and donations for Hale MS and Florence Sawyer. The meeting also includes reviews of K-5 literacy and science curricula.

• Kaleidoscope Deeper Learning Grant Approval (Vote)
• Hale MS Donation Approval (Vote)
• Florence Sawyer Donation Approval (Vote)
• Adoption of the School Committee DEIB Statement (Vote)
• FY25 Capital Debt Assessment and 5 Year Capital Plan presentation

Housing Authority

The Board will meet to review November expenses and vacancy reports. Members will discuss and vote on a board member serving on the Preservation Commission Committee.

• Vote on board member serving on the Preservation Commission Committee
• Review and approval of November expense sheet
• Review of November vacancy report

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes and enter executive session. The session will focus on Fiscal Year 2024 Statutory Exemption Applications and a Conveyance Tax Abatement Application for Kalon Farm.

• FY2024 Statutory Exemption Applications
• Conveyance Tax Abatement Application for Kalon Farm

School Committees

The Minuteman School Committee will meet to review reports from the principal, finance subcommittee, and interim superintendent. The body will vote on the appointment of Priya Kabare as Assistant District Treasurer.

• Vote to approve the hire of Priya Kabare for Assistant District Treasurer
• Update on the North Building Project
• Update on the Animal Science move to 20 Mill Street
• Superintendent Screening Committee report
• Approval of prior year invoices and monthly donations

Conservation Commission

The Conservation Commission is conducting public hearings for several Notices of Intent and Requests for Determination. The body will also discuss a continuing Certificate of Compliance and ratify an Order of Conditions.

• Public hearing: NOI for 0 Heritage Lane
• Public hearing: RDA for 108 Fire Road 12
• Public hearing: Continued NOI for 33 Fire Rd. 7
• Public hearing: Continued NOI for Fort Devins Box Culvert Replacement & Repair
• Public hearing: Amended OOC for 710 Fort Pond Rd.

Affordable Housing Trust

The board is reviewing the action plan for the Housing Production Plan expiring March 10, 2024. Members will discuss an Inclusionary Zoning Amendment for the Spring 2024 Annual Town Meeting and hear from the Executive Director of Bigelow Gardens regarding senior and disabled housing shortages.

• Inclusionary Zoning Amendment for Spring 2024 Annual Town Meeting
• Housing Production Plan 2020-2024 Request for Proposals status
• Update on 40R Smart Growth District at 1410–1474 Lunenburg Road
• Update on Cottage Lane at 261–301 Deershorn Road
• Update on Neck Farm Estates at 13 Neck Road

Government Study Ad Hoc Committee

The Government Study Ad Hoc Committee will meet to review minutes and discuss a staff and board member survey. The committee will also provide an update on an SB presentation.

• Update on SB Presentation
• Staff/Board Member Survey Discussion

Tax Fairness Ad Hoc Committee

The Tax Fairness Ad Hoc Committee is meeting to define its mission and organize its workload. The body will discuss whether to propose a Senior Tax Exemption Program (SME) as a Select Board sponsored warrant article.

• Vote on the two aspects of the Committee's mission
• Vote on whether a proposed SME should be a Select Board sponsored warrant article
• Discussion on forming two task teams
• Review of notes from discussions with Dolan and Roy
• Brainstorming session on the definition of tax fairness

Historical Commission

The Lancaster Historical Commission is meeting to discuss the removal of LHS items and the display of artifacts in the Prescot Building. The body will also review a CPA-funded project update and office staffing.

• Removal of all LHS items from the Prescot Building
• Update on LHC’s CPA-funded project
• LHC office hours and staffing
• Display of artifacts in Prescot Building
• Status of member Jean Watson regarding residency

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee will meet to elect a new chair. The group will also receive updates on the Children’s Room Windows and Library Building projects.

• Election of New Subcommittee Chair
• Update on Children’s Room Windows project
• Update on Library Building projects

Agricultural Commission

The Agricultural Commission will meet to review previous minutes and provide a scholarship update. The body will also hold discussions regarding Chapter 61A and PFAS (forever chemicals).

• Review of October 2, 2023 minutes
• Scholarship update
• Chapter 61A discussion
• PFAS (Forever Chemicals) discussion

Government Study Ad Hoc Committee

The committee will meet to review and approve an updated workplan and a draft outline. Members will also discuss attendance for strategic planning scheduled for December 2.

• Review and approve updated workplan
• Review and approve draft outline
• Discuss committee attendance at strategic planning on 12/2

Conservation Commission

The Conservation Commission will conduct public hearings regarding a box culvert replacement at Fort Devins and a notice of intent for 33 Fire Rd. The body will also discuss subdivision comments and a potential violation at 304 Bull Hill Rd.

• Public Hearing: Fort Devins Box Culvert Replacement & Repair
• Public Hearing: Notice of Intent for 33 Fire Rd.
• Review of Hawthorne preliminary subdivision for Planning Board comments
• Discussion of potential violation at 304 Bull Hill Rd
• Vote on a new CPA designee

Planning Board

The Planning Board is meeting to discuss the kickoff for the Lancaster 2035 plan. The board will also review a revised stormwater report for a storage project on Fort Point Rd.

• Lancaster 2035 kickoff planning
• Fort Point Rd storage revised stormwater review

Commission on Disability

The Commission on Disability is holding a monthly meeting to review previous minutes and discuss the wrap-up of Accessibility Awareness Month. The body will also discuss posthumously honoring Rose Bissonnette.

• Review and approval of 10/17/23 meeting minutes
• Accessibility Awareness Month wrap-up
• Posthumous honor for Rose Bissonnette

Council on Aging

The Council on Aging will receive a fiscal report from the Friends of Lancaster Seniors. The committee will also discuss upcoming holiday programming, 2024 goals and objectives, and a Spring 2024 Health and Wellness Fair.

• Fiscal report from Sheila Casey regarding Friends of Lancaster Seniors
• Discussion of 2024 goals and objectives
• Planning for Spring 2024 Health and Wellness Fair
• Updates on LCC Restrooms
• Review of grants and statistics

Board of Public Works

The Board will receive updates regarding equipment and projects from the Highway, Water, and Cemetery departments. The agenda includes a discussion on a water grant application for service line inventory records review and the implementation of a Workplace Firearms Policy.

• Water grant application for service line inventory records review
• Implementation of Workplace Firearms Policy
• Cemetery Department job applicant discussion
• Highway Department equipment and project updates
• Water Department equipment and project updates

Finance Committee

The Finance Committee and Select Board are meeting to conduct a preview of the Fiscal Year 2025 budget. The session includes scheduled reviews of various town departments and a capital review.

• Library budget preview
• Health & Human Services budget preview
• Public Safety budget preview
• Planning budget preview
• Department of Public Works budget preview

Select Board

The Select Board and Finance Committee are meeting to review budget previews for Fiscal Year 2025. The session includes departmental reviews and a capital review.

• Library budget preview
• Health & Human Services budget preview
• Public Safety budget preview
• Planning budget preview
• Department of Public Works budget preview

Board of Health

The Board of Health will review septic permits and inspection reports for several properties. The meeting includes a variance hearing for 42 Seven Bridge Road and discussions on a proposed portable septic fee schedule.

• Title 5 Variance Hearing: Lot 3- 42 Seven Bridge Rd
• Proposed fee schedule for portable septic
• Permit reviews for 42 Seven Bridge Road, 44-46 Meditation Lane, 578 Mill Street Ext., and 115 South Meadow Road
• Request to keep existing well as backup at 724 Old Union Turnpike
• Discussion on Green Burials and New England Disposal Technologies, Inc.

Recreation Committee

The Recreation Committee will meet to review meeting minutes and discuss programming. The committee will also provide updates on the status of the CPA project.

• CPA Project Status update
• Programming discussion

School Committees

The committee will discuss enrollment projections for FY25 and K-5 curriculum review feedback. Members are scheduled to vote on a substitute nurse rate increase, robotics travel, and a laser cutter donation.

• Vote on Sub Nurse Rate Increase
• Vote on Robotics Travel
• Vote on FSS Laser Cutter Donation
• Projected Enrollment FY25 update
• Nashoba’a K-5 Curriculum Review Feedback

Conservation Commission

The Conservation Commission is conducting continued public hearings on the Fort Devins Box Culvert and a project at 95 Holiday Lane. The body will also discuss a subdivision review for Hawthorne and plan changes for 710 Fort Pond Road.

• Public Hearing: Fort Devins Box Culvert Replacement & Repair
• Public Hearing: 95 Holiday Lane- Afiune
• Review of Hawthorne preliminary subdivision for the Planning Board
• Certificate of Compliance request: 2029 Lunenburg Rd- St. Laurent
• Certificate of Compliance request: K137-L138 Transmission Line - New England Power Company

Tax Fairness Ad Hoc Committee

The committee is meeting to discuss and potentially vote on a proposed Committee Work Strategy and the use of working groups to expedite research. Members will also hold an initial discussion regarding the concept of tax fairness.

• Discussion and potential vote on Committee Work Strategy
• Proposal for Task Group/Working Group approach to research and proposal development
• Initial discussion on the definition of Tax Fairness

Conservation Commission

The Conservation Commission is conducting public hearings on several Notices of Intent and reviewing project plans. The body will also consider requests for Certificates of Compliance for two properties.

• Public hearing for Fort Devins Box Culvert Replacement & Repair
• Public hearing for 95 Holiday Lane and 0 Heritage Lane
• Review of Hawthorne preliminary subdivision for Planning Board comments
• Certificate of Compliance request for 2029 Lunenburg Rd
• Certificate of Compliance request for K137-L138 Transmission Line (New England Power Company)

Board of Assessors

The Board of Assessors will meet to discuss property values for Fiscal Year 2024. The agenda also includes a vote to approve the meeting minutes from September 27, 2023.

• Vote to approve September 27, 2023, meeting minutes
• Discussion of values for Fiscal Year 2024

Planning Board

The Planning Board will hear presentations regarding the town's Master Plan and the future use of Atlantic Union College properties. The board will also review a drainage plan peer review for 710 Fort Pond Rd.

• Drainage Plan Peer Review for 710 Fort Pond Rd. (BSC Group)
• Presentation on the proposed future use of Atlantic Union College properties
• Presentation on the Master Plan by Wayne Feiden of Plan Sustain
• Presentation on DCAMM Property by Kate Hodges
• Review of stormwater violations and potential fines

Planning Board

The Planning Board will hold a public hearing to hear and act upon a petition by 702, LLC. The applicant is seeking a Definitive Subdivision Plan to create two lots on approximately 375.7 acres.

• Definitive Subdivision Plan for two lots on 375.7 acres at McGovern Boulevard Extension

Memorial School Re-use Committee

The Memorial School Re-use Committee is meeting to discuss the selection of a liaison to review the engineering firm chosen for an environmental study of the Memorial School property.

• Selection of an MSRC liaison for the Memorial School environmental study engineering firm review

Board of Library Trustees

The Board of Library Trustees will meet to receive reports and review action items. The agenda consists primarily of procedural items and standing reports.

• Building updates report
• Advocacy report
• Director's report

Housing Authority

The Lancaster Housing Authority is meeting to review project completions and approve a low bidder for window replacements. The board will also consider change orders and completion certificates for repairs at Unit 62.

• Approval of low bidder for window replacement (FISH #: 147064)
• Approval of change order for Unit 62 repairs (FISH #: 147063)
• Certificate of Substantial Completion for Unit 62 repairs (FISH #: 147063)
• Certificate of Final Completion for Unit 62 repairs (FISH #: 147063)

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee is meeting to receive updates on the Children’s Room Windows and Library Building projects. The group will also discuss leadership succession and the focus of the subcommittee.

• Children’s Room Windows project update
• Library Building projects update
• Leadership succession and subcommittee focus discussion

Agricultural Commission

The Agricultural Commission will meet to review previous minutes and provide a scholarship update. The body will also hold discussions regarding Chapter 61A and PFAS forever chemicals.

• Scholarship update
• Chapter 61A discussion
• PFAS (Forever Chemicals) discussion

Affordable Housing Trust

The Lancaster Affordable Housing Trust will discuss the redevelopment of the Division of Capital Asset Management and Maintenance site. The body will also review the action plan for the Housing Production Plan 2020-2024 before its March 10, 2024 expiration.

• Redevelopment discussion for 220 Old Common Road
• Status update on Request for Proposals for the Housing Production Plan
• Pipeline update for 1410–1474 Lunenburg Road (40R Smart Growth District)
• Pipeline update for 261–301 Deershorn Road (Cottage Lane)
• Pipeline update for 13 Neck Road (Neck Farm Estates)

Government Study Ad Hoc Committee

The Government Study Committee will meet remotely to reorganize its structure and review its mission and deliverables. The committee also plans to review results from a recent survey.

• Committee reorganization
• Review of committee mission and deliverables
• Review of survey results
• Approval of prior meeting minutes

Board of Appeals

The Board will review the minutes from the September 28th meeting and hold a public hearing regarding a special permit application for 27 Crescent St. The agenda also includes discussion regarding the Planning Board Use Table.

• Special Permit Application: Andrea Rivera, 27 Crescent St.
• Discussion: Planning Board Use Table

Board of Public Works

The Board of Public Works is meeting to conduct a strategy session with the DPW Superintendent. The session will be held in executive session to discuss collective bargaining or litigation.

• Executive session regarding collective bargaining or litigation strategy

Community Preservation Act Committee

The Community Preservation Act Committee will hold a public hearing featuring a presentation by Vice Chair Win Clark. The meeting includes a period for questions, suggestions, and discussion.

• Public Hearing Lancaster CPA Presentation by Vice Chair Win Clark

Tax Fairness Ad Hoc Committee

The committee is meeting to appoint a Chairperson, Vice Chairperson, and Clerk. Members will discuss their backgrounds and review the committee's charge and objectives regarding tax fairness and resident access to tax programs.

• Organization of the Board (Chairperson, Vice Chairperson, Clerk)
• Review of Committee Charge by TA Hodges
• Discussion on barriers to equitable distribution of tax breaks
• Establishment of a schedule for action items and future meeting dates

Historical Commission

The Historical Commission will hold an election for officers. The body will also discuss the reorganization, future of the commission, and the schedule for future monthly meetings.

• Election of officers
• Discussion on LHC reorganization and future
• Scheduling of future monthly meetings

School Committees

The Nashoba Regional School Committee will meet to vote on an NRHS Bond and a recommendation to increase the substitute nurse daily rate. The committee will also review FY23 financial results and reports from the Superintendent and various subcommittees.

• Vote on NRHS Bond
• Recommendation to increase substitute nurse daily rate
• Review of FY23 Final Results of Operations, Revolving Funds, and Treasurer's Report
• DESE Tiered Focus Monitoring Report update
• PPS Director Search update

Recreation Committee

The Recreation Committee will meet to review meeting minutes and discuss several operational updates. The agenda includes discussions on programming and the status of a CPA project.

• CPA Project Status
• Halloween on the Green
• Scoreboard
• Programming
• Introduction of Hailey Ploga

Conservation Commission

The Conservation Commission is conducting public hearings on two notices of intent and one request for determination of applicability. The body will also discuss a walking bridge at the Eagle Ridge Conservation Area.

• Public Hearing: Fort Devins Box Culvert Replacement & Repair
• Public Hearing: 95 Holiday Lane- Afiune
• Request for Determination of Applicability: 10 Fire Rd 53- Putnam
• Discussion: Walking Bridge at Eagle Ridge Conservation Area
• Request for Certificate of Compliance: 2029 Lunenburg Rd- St. Laurent

Government Study Ad Hoc Committee

The Government Study Ad Hoc Committee will review its mission, deliverables, and survey outcomes. The meeting is procedural with no major decisions expected.

Planning Board

The Planning Board will review site plan approvals, special permits, and stormwater management plans for several addresses. The board will also consider fines for stormwater violations and review a revised ANR plan for 547 Neck Road.

• 696 Fort Pond Road: Site Plan Review, Special Permit, and Stormwater Management Plan
• 65 McGovern Blvd: Site Plan Approval, Special Permit, and Stormwater Permit
• 267 Brockelman Rd: Site Plan Approval, Special Permit, and Stormwater Permit
• 547 Neck Road: Review of revised ANR plan for required frontage
• 710 Fort Pond Rd: Site Plan Approval

Council on Aging

The Council on Aging will meet to review the Friends of Lancaster fiscal report and receive updates from the Health and Human Services team. The committee will discuss the Halloween on the Green event and plan for Thanksgiving and holiday activities.

• Fiscal report from Sheila Casey regarding FRIENDS of LANCASTER
• Appearance by Jeff Pastor from the Board of Health
• Review of Halloween on the Green
• Discussion of Thanksgiving and holiday plans
• Discussion regarding the purpose of the café computer

Select Board

This is a special meeting of the Lancaster Select Board. The agenda consists solely of reviewing the meeting agenda and the accompanying meeting materials packet. No specific decisions or discussions are listed.

• Review of the October 23, 2023 special meeting agenda
• Review of the October 23, 2023 special meeting packet

Board of Health

The Board of Health is reviewing permits and inspection reports for 16 Burbank Lane and discussing waste systems for 0 Hilltop Road and 42 Seven Bridge Road. The board will also plan a Town Health & Wellness Fair and review a proposed fee schedule for portable septics.

• Permit and Title-5 inspection report for 16 Burbank Lane
• Septic vs. sewer discussion for Lot 3, 42 Seven Bridge Road
• Proposed closed loop geothermal system at 370 Goss Lane
• Proposed fee schedule for Portable Septic
• Proposed air sensor placement map

Community Preservation Act Committee

The Community Preservation Act Committee will review project updates and a PowerPoint presentation for a yearly public outreach meeting. The body will also address committee membership changes.

• Appointment of new members Shawn Winsor and Regina Brown
• Resignation of Barbara Foster effective October 31, 2023
• Review of CPA Funds at work sign and project updates
• Discussion of yearly public meeting outreach presentation

Commission on Disability

The Commission on Disability is holding a monthly meeting to review previous minutes and discuss Accessibility Awareness Month. The body will also address the posthumous honoring of Rose Bissonnette and review the status of recent action items.

• Review and approval of 9/19/23 meeting minutes
• Discussion of Accessibility Awareness Month
• Posthumously honoring Rose Bissonnette
• Review of action items and recent activity status

Finance Committee

The Finance Committee is meeting to discuss budgeting for maintenance fees and the FY25 budget update. The agenda also includes reports on the Town Administrator and the Prescott Building.

• Budgeting for DCAMM maintenance fees of $120,000 - $130,000
• FY25 Budget Update
• Solar Maintenance
• Change of hours for the Prescott Building
• FY24 Grant Announcement

Board of Public Works

The Board of Public Works will meet to enter an executive session. The purpose is to conduct a strategy session with the Select Board, Town Administrator, and DPW Superintendent to prepare for negotiations with AFSCME Local 3720.

• Executive session regarding bargaining position for AFSCME Local 3720 (DPW Union)

Select Board

This is the agenda for the Lancaster Select Board regular meeting on October 16, 2023. The agenda lists only the agenda and meeting materials documents, with no specific items detailed. The meeting appears to be procedural, with substantive discussion items not listed in the provided text.

Government Study Ad Hoc Committee

The committee will appoint a Chair, Vice Chair, and Clerk. Members will also review the results of a recently deployed survey and discuss the committee's mission and deliverables.

• Appointment of committee officers (Chair, Vice Chair, Clerk)
• Review of GSC Survey results
• Discussion of committee mission and deliverables

Government Study Ad Hoc Committee

The committee will meet to appoint a Chair, Vice Chair, and Clerk. Members will also discuss the next steps following a recently deployed survey and review the committee's mission and deliverables.

• Appointment of Committee Officers (Chair, Vice Chair, Clerk)
• Review of GSC Survey results
• Discussion of committee mission and deliverables

Board of Library Trustees

The Board of Library Trustees will meet to discuss the FY2025 budget submittal. The agenda also includes reports on building updates, advocacy, and meeting room policy.

• FY2025 Budget Submittal
• Building updates report
• Meeting room policy report

School Committees

The committee will meet to discuss the FY25 budget timeline and review reports from various subcommittees. The body is scheduled to vote on the Superintendent's goals and the consent agenda. An executive session is scheduled to discuss collective bargaining or litigation strategy for Unit C.

• Vote on Superintendent Goals
• Discussion of FY25 budget timeline
• Review of DECA Travel and Washington DC Trips
• MCAS Presentation
• Executive session regarding Unit C collective bargaining or litigation

Housing Authority

The Board will meet to approve the budget for the fiscal year ending June 30, 2024. Members will also consider a payment for a fire alarm upgrade schematic design and a pet ownership application.

• Approval of budget for FYE June 30, 2024
• Payment for schematic design for fire alarm upgrade (FISH#: 147059)
• Application for pet ownership
• Conservation Preservation Act update by Barbara Foster
• September expense sheet review

Conservation Commission

The Conservation Commission is conducting public hearings on a box culvert replacement and a project at 95 Holiday Lane. The body will also discuss air quality sensor requirements for large commercial projects.

• Public Hearing: Fort Devins Box Culvert Replacement & Repair
• Amended Order of Conditions: 314 Fort Pond Rd (Goss/ Day)
• Public Hearing: 95 Holiday Lane (Afiune)
• Discussion on air quality sensor requirements for large commercial projects
• Appointment of a new representative to the Community Preservation Committee

Affordable Housing Trust

The board is reviewing the action plan for the Housing Production Plan 2020-2024 and discussing a shortage of senior and mobility impaired housing. Members will also receive updates on several housing projects in the SHI pipeline.

• FY24 Housing Production Grant Award of $46,600
• Discussion on senior and mobility impaired housing shortage with Danielle Fahey
• Designation of representative for 40R Smart Growth District at 1410–1474 Lunenburg Road
• Review of draft letter regarding DCAMM site at 220 Old Common Road
• Updates on projects at 261–301 Deershorn Road, 13 Neck Road, 2038 Lunenburg Road, and 197 South Main Street

Select Board

The Select Board is meeting to discuss and vote on filling a vacancy on the Board of Health.

• Vote to fill Board of Health vacancy

Agricultural Commission

The Agricultural Commission will meet to review previous minutes and provide a scholarship update. The body will also hold discussions regarding Chapter 61A and PFAS (forever chemicals).

• Chapter 61A discussion
• PFAS – Forever Chemicals discussion
• Scholarship update

Board of Health

The Board of Health and Select Board will meet to discuss and vote on filling a vacancy on the Board of Health.

• Vote to fill Board of Health vacancy

Select Board

This is a procedural Select Board meeting agenda with no substantive items listed. The agenda only references the meeting agenda and packet documents, with no decisions or discussions specified.

Board of Health

The board will meet to discuss administrative matters, agency finances, and program reviews. The agenda includes a review of the Nashoba Nursing Service & Hospice closure and a discussion on green burials.

• Nashoba Nursing Service & Hospice closure review
• PHE Grant workplan review
• Discussion on Green Burials
• Review of district by-laws and MOU
• Flu Clinics and CHES review

Board of Health

The Board of Health is meeting to review permits, Title-5 inspection reports, and a variance hearing. The board will also discuss geothermal system proposals and plan a vaccination clinic and wellness fair.

• Variance hearing for 679 George Hill Rd
• Proposed closed loop geothermal systems at 304 Bull Hill Rd and 583 Mill St. Ext.
• Proposed fee schedule for portable septic
• Planning for October 5th vaccination clinic
• Deployment of air sensors throughout town

Board of Appeals

The Board will review minutes from previous June and August meetings. The agenda includes a vote regarding a regulatory use agreement for MCO Cottages LLC and a discussion on the Planning Board Use Table.

• Vote to authorize MCO Cottages LLC Regulatory Use Agreement
• Discussion of Planning Board Use Table

Board of Assessors

The Board of Assessors is meeting to determine the rollback versus conveyance tax and lien release for a property at 547 Neck Rd. The board will also vote to approve minutes from the June 01, 2023 meeting.

• Rollback vs. conveyance tax and lien release for 547 Neck Rd
• Approval of June 01, 2023 meeting minutes

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee is meeting to receive updates on the Children’s Room Windows and Library Building projects. The group will also discuss recruiting volunteers for the annual book sale.

• Update on Children’s Room Windows and Library Building projects
• Volunteer recruitment for annual book sale

Conservation Commission

The Conservation Commission will continue a public hearing regarding the Fort Devins Box Culvert Replacement & Repair. The body will also discuss vernal pool certification and hazardous tree removal at specific properties. Other business includes an extension request and a certificate of compliance request.

• Public Hearing: Fort Devins Box Culvert Replacement & Repair
• Vernal Pool Certification: 10 Fire Rd 54
• Violation: 397 Center Bridge Road
• Hazardous Tree Removal: 10 Fire Rd 53
• Certificate of Compliance Request: 0 Brockelman Road (Parcel 1) and 0 Lunenburg Road (Parcel 2) for New England Power Company

Board of Public Works

The Board of Public Works will receive updates on equipment and projects from the Highway, Water, and Cemetery departments. The board will also discuss applicants for a cemetery position.

• Highway Dept. equipment and project updates
• Water Dept. equipment and project updates
• Cemetery Dept. equipment and project updates
• Discussion of Cemetery Job Applicants

Recreation Committee

The Recreation Committee will meet to review meeting minutes and receive updates on various community projects. Discussions will include the skating rink and upcoming local events.

• CPA Projects status
• Halloween on the Green
• Skating Rink updates
• Horseshed Fair presence
• Programming updates

Recreation Committee

The Recreation Committee will meet to review meeting minutes and receive updates on various community projects. Discussions include the status of CPA projects and planning for upcoming seasonal events.

• CPA Projects status
• Halloween on the Green planning
• Skating Rink update
• Horseshed Fair presence
• Programming updates

Community Preservation Act Committee

The Community Preservation Act Committee will meet to discuss and approve yearly dues for the Community Preservation Coalition. The committee will also review the design and quantity of 'CPA Funds at work' signs and receive updates on approved projects and building permit fees.

• Discussion and approval of $875.00 for Community Preservation Coalition yearly dues
• Approval of design and quantity for 'CPA Funds at work' signs
• Status update on approved projects and building permit fees

Commission on Disability

The Commission on Disability will meet to review previous minutes and discuss Accessibility Awareness Month. The body will also address the posthumous honoring of Rose Bissonnette and review the status of recent action items.

• Approval of 8/15/23 meeting minutes
• Accessibility Awareness Month
• Posthumously honoring Rose Bissonnette
• Review of action items and recent activity status

Finance Committee

The Finance Committee will meet to discuss and vote on finance-related warrant articles. The meeting also includes time for public comment and new business.

• Discussion and vote on finance relative warrant articles

Select Board

This is the regular meeting agenda for the Lancaster Select Board. The agenda includes a link to the full meeting packet, which contains the detailed materials for the meeting. No specific action items are listed in the agenda text itself.

• Regular meeting agenda and packet available as PDF documents

Board of Library Trustees

The Board of Library Trustees will meet to discuss the FY2025 budget submittal. The agenda also includes reports on building updates, advocacy, and school reuse.

• FY2025 Budget Submittal
• Building Updates report
• Advocacy report
• School Reuse report

School Committees

The committee will discuss a parent communication policy, a DEIB statement, and a student representative. Members will also vote on school committee protocols and the September 15, 2023 warrants.

• Vote on School Committee Protocols
• Vote on Warrants of September 15, 2023
• NRHS Music Trip to Orlando
• Discussion of Parent Communication Policy
• Discussion of DEIB Statement

Housing Authority

The Lancaster Housing Authority will review August expenses and vacancy reports. The board is deciding on a contract amendment for financial assistance and a specific window provider for a housing project.

• Approval of Amendment 10 to Contract for Financial Assistance (CFA) 5001
• Selection of Simonton Windows as the proprietary window for Bigelow Gardens Phase 6
• Review of August expense sheet
• Update on the Conservation Preservation Act

Conservation Commission

The Conservation Commission is conducting a continued public hearing regarding a Notice of Intent for 433 Brockelman Road. The body will also review requests for Certificates of Compliance and discuss vernal pool certification.

• Public Hearing, Notice of Intent: 433 Brockelman Road- Filipi/ Siddell
• Certificate of Compliance request: 396 Hill Top Rd- C&H Realty
• Certificate of Compliance request: 0 Brockelman Road and 0 Lunenburg Road- New England Power Company
• Vernal Pool Certification discussion: 10 Fire Rd 54
• Extension Request Order of Conditions: McGovern Boulevard- 702 LLC, Bohler

The Conservation Commission voted to continue several pending hearings to the September 26 meeting. It approved the August 29 and May 9 meeting minutes. The commission closed the 433 Brockelman Rd hearing and approved an order of conditions for that project, pending receipt of a DEP file number. The meeting was then adjourned.

• Continue 433 Brockelman Rd hearing to Sep 26 (4-0)
• Continue Vernal Pool certification hearing (4-0)
• Continue McGovern Blvd order of conditions hearing (4-0)
• Approve Aug 29 2023 minutes (3-0, 1 abstain)
• Approve May 9 2023 minutes (4-0)
• Close 433 Brockelman Rd hearing (4-0)
• Approve OOC for 433 Brockelman Rd pending DEP number (4-0)
• Adjourn meeting (4-0)

Planning Board

The Planning Board will conduct public hearings for site plan reviews and special permits at three different locations. The board will also discuss amending the Use Table and review stormwater violations.

• 696 Fort Pond Road: Site Plan Review, Special Permit, Stormwater Management Plan, and driveway length
• 65 McGovern Boulevard: Site Plan Review, Special Permit, and Stormwater Management Plan
• 267 Brockelman Road: Site Plan Review, Special Permit, and Stormwater Management Plan
• Discussion to amend the Use Table
• Review of stormwater violations and potential assessment of fines

The Planning Board approved special permits for driveway length, lighting, and lot shape at 696 Fort Pond Road. The board also granted a partial lift of a cease-and-desist order for 2038 Lunenburg Road. Public hearings for two other site plan reviews were closed without immediate votes.

• Approved Special Permit for driveway length at 696 Fort Pond Road (5-0)
• Approved Special Permit for lighting at 696 Fort Pond Road (5-0)
• Approved Special Permit for lot shape at 696 Fort Pond Road (5-0)
• Closed public hearing for pervious cover at 696 Fort Pond Road (5-0)
• Closed hearing for 65 McGovern Boulevard site plan review (5-0)
• Closed hearing for 267 Brockelman Road site plan review (5-0)
• Approved partial lift of Cease-and-Desist order for 2038 Lunenburg Road (4-0-1)
• Continued approval of August 14, 2023 minutes to next meeting

Select Board

The Select Board will meet to acknowledge receipt of proponent and opponent statements regarding Question #1 of the Lancaster Special Act 2004. These statements are for the Special Election Ballot scheduled for September 25, 2023.

• Review of proponent and opponent statements for Lancaster Special Act 2004 (Question #1)
• Special Town Election scheduled for September 25, 2023
• Special Town Meeting scheduled for September 18, 2023

The Select Board approved the proponent language for the September 25, 2023, special election ballot. The Board also authorized Town Counsel to draft the opponent language since none had been presented.

• Accepted Proponent language for September 25 special election ballot (2-1-0)
• Authorized Town Counsel to write Opponent language for September 25 special election ballot (2-1-0)

Agricultural Commission

The Agricultural Commission will meet to review previous minutes and provide a scholarship update. The body will also hold discussions regarding Chapter 61A and PFAS (forever chemicals).

• Scholarship update
• Chapter 61A discussion
• PFAS – Forever Chemicals discussion

Council on Aging

The Council on Aging Committee is meeting to review previous minutes and receive a fiscal report from the Friends of Lancaster. The body will discuss upcoming financial stability programs and a vaccine clinic scheduled for October 5th.

• Fiscal report from Friends of Lancaster
• Money Matters and Savings programs at the LCC
• Volunteer recruitment for Horseshed Fair Halloween on the green
• Vaccine Clinic on October 5th from 3-6pm at the LCC

The Council on Aging approved the minutes from the August meeting. The board discussed fall programming, including a 'Money Matters' series and upcoming community events. No other formal votes were recorded.

• Approved August meeting minutes (unanimous)

Board of Public Works

The Board of Public Works will meet for a special session. The meeting is limited to an executive session regarding a personnel matter and will adjourn without returning to open session.

• Executive session to discuss the reputation, character, physical condition, mental health, discipline, dismissal, or complaints regarding S. Jones, Water Division Foreman

Affordable Housing Trust

The board is discussing the new state-wide Local Subsidized Housing Inventory and the action plan for the Housing Production Plan expiring March 10, 2024. Members will also review updates to the subsidized housing pipeline and a recommended bylaw amendment for accessory apartments.

• Lancaster SHI reported at 5.04%
• Pipeline update: 213-217-219 Main Street (Cleveland Street LLC)
• Pipeline update: 1410–1474 Lunenburg Road (40R Smart Growth District)
• Pipeline update: 261-301 Deershorn Road (Cottage Lane)
• Pipeline update: 13 Neck Road (Neck Farm Estates)

The Trust approved three sets of previous meeting minutes. The board received updates on several housing projects, including the sale of an affordable unit at Blue Heron and the status of the 40R zoning bylaw approval.

• Approved meeting minutes from May 4, June 1, and July 6, 2023 (5-0)

Select Board

This is a procedural special meeting of the Lancaster Select Board. The agenda contains only the agenda document and a meeting materials packet, with no listed action items or discussion topics.

• No specific action items listed

The Select Board removed a proposed fire truck acquisition from the FY24 Capital Plan and accepted the Special Election Warrant for September 25, 2023. The board also held a review session regarding a proposal for a new Regional High School Building.

• Removed proposed new fire truck from FY24 Capital Plan (3-0)
• Accepted Special Election Warrant for September 25, 2023 (3-0)
• Approved meeting minutes from August 7 and August 16, 2023 (2-0)

Board of Health

The Board of Health is reviewing septic and sewer permits and Title-5 inspection reports. The meeting includes a condemnation hearing for one property and planning for a vaccine clinic and health fair.

• Condemnation hearing for 55 Sylvan Rd
• Septic and sewer permits for Mill Street Ext, 23 Silver Street, 74 Beach Point Rd, and 2415 North Main Street
• Vaccine clinic scheduled for October 5, 2023
• Proposed fee schedule for portable septic documents
• Title-5 inspection reports for 17 Connor Lane, 252 Fort Pond Inn Road, and 2528 North Main Street

The Board of Health unanimously voted to condemn 55 Sylvan Rd due to persistent unsafe living conditions. The board also approved several septic permits and an emergency beaver trapping permit. A variance hearing for a septic upgrade at 679 George Hill Rd was scheduled for September 28, 2023.

• Condemned 55 Sylvan Rd effective August 31, 2023 (Unanimous)
• Approved septic system permit for Mill Street Ext
• Approved sewer line replacement permit for 23 Silver Street
• Approved septic upgrade permit for 74 Beach Point Rd
• Approved emergency beaver trapping permit for 2415 North Main Street
• Approved July 27, 2023, meeting minutes (Unanimous)
• Scheduled variance hearing for 679 George Hill Rd for September 28, 2023

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee is meeting to receive updates on the Children’s Room Windows and Library Building projects. The body will also discuss succession planning for the subcommittee.

• Update on Children’s Room Windows project
• Update on Library Building projects
• Succession planning for the Fundraising Subcommittee

School Committees

The committee is meeting to enter an executive session and will not return to open session. Discussions will focus on personnel matters and contract negotiations.

• Discussion regarding the reputation, character, physical condition, or mental health of the Superintendent-Director
• Discussion regarding discipline, dismissal, or complaints against a public officer or employee
• Contract negotiation strategy for the Superintendent/Director

Conservation Commission

The Conservation Commission will conduct public hearings regarding a culvert replacement and a determination of applicability. The body will also review requests for certificates of compliance for three different properties.

• Public Hearing: Culvert Replacement on Liggett Road (Fort Devens)
• Public Hearing: Request for Determination of Applicability at 696 Fort Pond Road
• Certificate of Compliance requests for 339 Seven Bridge Rd, 220 Old Common Road, and 396 Hill Top Rd
• Continued Public Hearings for 10 Fire Rd 54 and 433 Brockelman Road
• Extension Request Order of Conditions for McGovern Boulevard

The Commission determined that the project at 696 Fort Pond Road is non-jurisdictional and does not require a Notice of Intent. A public hearing for a culvert replacement on Liggett Road was continued to allow for modified plans. Other requests for Certificates of Compliance were presented but not resolved in the provided text.

• Issued negative determination for 696 Fort Pond Road (3-0)
• Continued Liggett Road culvert replacement hearing to September 26, 2023 (3-0)

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing regarding a variance request for Christopher Alphen at 0 Sterling Street. The board will also review minutes from the June 22, 2023, meeting.

• Public Hearing: Variance for Christopher Alphen at 0 Sterling Street

The Board voted to accept a request to withdraw a variance application for 0 Sterling Street. The Chair indicated intent to sign the MCO Cottage Rentals Regulatory Agreement. The minutes from the June 22, 2023 meeting were continued to the next meeting.

• Approved withdrawal of variance for 0 Sterling Street (5-0)
• Continued 6-22-23 minutes until next meeting

School Committees

The committee is meeting to enter an executive session and will not return to open session. Discussions will focus on personnel matters and contract negotiations for the Superintendent/Director.

• Executive session to discuss reputation, character, physical condition, or mental health of the Superintendent-Director
• Executive session regarding discipline, dismissal, or complaints against a public officer or employee
• Discussion of strategy for contract negotiations with the non-union Superintendent/Director

Finance Committee

The Finance Committee is meeting to discuss financial matters, including updated borrowing estimates for the NRHS building project.

• NRHS building project borrowing estimates

The committee discussed borrowing estimates and costs for the High School Building Project. No vote was taken on the project itself, but the committee scheduled a meeting to determine their recommendation for the upcoming Special Town Meeting.

• Scheduled next meeting for 45 minutes prior to the September 18 Special Town Meeting (5-0-0)
• Adjourned meeting at 8:12 p.m. (5-0-0)

Council on Aging

The Council on Aging will discuss programming updates, including money savers and trips, and review the Friends of Lancaster fiscal report. The committee will also coordinate volunteer needs for September and October events.

• Fiscal report from Friends of Lancaster
• Planning for Music on the Green (Sept 23) and Horseshed Fair (Sept 30)
• Discussion of Halloween on the Green (Oct 29)
• Update on the Senior Tax Work off program and 2023-2024 job descriptions
• Appearance by NRSD Superintendent Kirk Downing

The Council on Aging approved the minutes from the June meeting. The board received a presentation on potential new school build plans and financials from the NRSD and reviewed a financial report from the Friends of the Lancaster Seniors.

• Approved June meeting minutes (unanimous)

Community Preservation Act Committee

The Community Preservation Act Committee will meet to receive updates on approved projects and CPA project signs. The agenda also includes a visit from Town Administrator Kate Hodges.

• CPA project signs update from Kendra Dickinson
• Status update on approved projects
• Approval of July 20, 2023 meeting minutes

The committee approved the minutes from the July 20, 2023 meeting. Members discussed funding for the housing production plan, Town Hall stabilization, and the church portico project, but no new funding allocations were decided.

• Approved July 20, 2023 minutes (unanimous)

Conservation Commission

The Conservation Commission is holding a special meeting to act upon a Request for Certificate of Compliance. The request was filed by Kalon Farm.

• Request for Certificate of Compliance for Kalon Farm at 339 Seven Bridge Road

Select Board

The Select Board will vote on closing the September 18 Special Town Meeting Warrant and organizing the September 25 Special Town Election. The board will also discuss payment mechanisms for unscheduled services on Town property.

• Close Special Town Meeting Warrant scheduled for 09/18/23
• Vote on ballot question and inclusion for Special Town Election on 09/25/23
• Vote to waive mail-in voting for 09/25/23 Special Town Election
• Vote to allow early voting from 9/19/23 to 9/22/23 at the Prescott Building
• Vote to permit Town Administrator to negotiate payment for unscheduled services on Town property

The Select Board finalized the Special Town Meeting Warrant and approved a debt exclusion ballot question for the Nashoba Regional High School building project. The Board also established early voting hours and authorized the printing and mailing of the warrant.

• Closed the Special Town Meeting Warrant for September 18, 2023 (3-0-0)
• Approved ballot question for September 25, 2023 Special Town Election regarding Nashoba Regional High School bond (3-0-0)
• Voted to print approved ballot question on the September 25, 2023 ballot (3-0-0)
• Approved early voting hours for September 22 and 23, 2023 at the Prescott Building (3-0-0)
• Approved printing and mailing of the Special Town Meeting Warrant (3-0-0)
• Permitted Town Administrator to negotiate a one-time payment up to $3,000 for unscheduled services on Town property (3-0-0)
• Designated the Select Board appropriation as the funding mechanism for the $3,000 service payment (3-0-0)

Commission on Disability

The Commission on Disability will meet to review minutes from the July 18, 2023 meeting. The body will discuss Accessibility Awareness Month and the status of recent action items.

• Review and approval of 7/18/23 meeting minutes
• Discussion of Accessibility Awareness Month
• Status update on action items

The Commission discussed promotional activities for Lancaster Accessibility Awareness Month, including podcasts, pamphlets, and posters. Members identified potential distribution sites and outreach targets for October.

• Accepted July meeting minutes
• Proposed purchasing 100 pamphlets from The Invisible Disability Association
• Proposed promoting information in the Community Crier for October
• Proposed emailing Lancaster schools with links to The Invisible Disability Association website
• Noted that handicapped parking, accessible gazebo mat, and automatic door at the Prescott Building have not been addressed

Board of Appeals

The Planning Board and Zoning Board of Appeals will conduct public hearings for site plan reviews at 65 McGovern Boulevard and 267 Brockelman Road. The meeting also includes a vote on an Accessory Dwelling Unit (ADU) bylaw report and reviews of subdivision applications.

• Site Plan Review and Special Permit for 65 McGovern Boulevard
• Site Plan Review and Special Permit for 267 Brockelman Road
• Vote to approve report on ADU bylaw
• Approval of ANR applications for 547 Neck Road and 338 Sterling Road
• Review of active violations and potential fines for stormwater issues

Planning Board

The Planning Board and Zoning Board of Appeals will hold public hearings for site plans and special permits. The board will also vote on a report regarding the ADU bylaw and discuss Use Table revisions.

• 65 McGovern Boulevard: Site Plan Review, Special Permit, and Stormwater Management Plan
• 267 Brockelman Road: Site Plan Review, Special Permit, and Stormwater Management Plan
• Vote to approve report on ADU bylaw
• Use Table Revisions
• Review of stormwater violations and active orders

The Planning Board approved the report on the Accessory Dwelling Unit (ADU) Bylaw and two After Neighborhood subdivision (ANR) plans. Several site plan reviews and the Use Table discussion were continued to future meetings.

• Approved ANR subdivision for 547 Neck Road (5-0)
• Approved ANR subdivision for 338 Sterling Road (5-0)
• Approved report on ADU Bylaw (5-0)
• Approved text modifications to ADU Bylaw sections G-1 and G-7 (5-0)
• Continued 696 Fort Pond Road hearing to 9-11-23 (4-0)
• Continued 65 McGovern Boulevard hearing to 9-11-23 (5-0)
• Continued 267 Brockelman Road hearing to 9-11-23 (5-0)
• Continued Use Table revisions discussion to October 23rd (5-0)

Finance Committee

The Finance Committee will review funding and timing for the new NRHS building and the 2025 Budget Instruction letter. The body will also vote on a member for the Tax Fairness Ad Hoc committee. Additional reports cover town solar maintenance, a pumper fire truck request, and the Planning Director search.

• Vote for Finance Committee member to the Tax Fairness Ad Hoc committee
• Discussion and possible vote on 2025 Budget Instruction letter
• Reports on new NRHS building funding and warrant timing
• Pumper Fire Truck request details
• Review of permit fees and project permit income letters to Inspection Commissioner Salvi

The committee approved exploring leasing options for a replacement fire truck estimated at $1.1 million. Members discussed funding models for a new high school project and the 2025 budget process. No final recommendation was made on the high school project due to insufficient information.

• Approved minutes of July 18, 2023 meeting (3-0-1)
• Approved exploring leasing options for a replacement pumper fire truck

Board of Registrars

The Board of Registrars will discuss and vote on recommendations for the Select Board regarding the September 2023 Special Town Election. The board is considering whether to opt out of vote by mail and whether to opt in for in-person early voting.

• Vote on recommending to opt out of vote by mail for September 2023 Special Town Election
• Vote on recommending to opt in for in-person early voting for September 2023 Special Town Election

The Board of Registrars voted to opt out of early mail-in voting due to the short timeframe between ballot question approval and election day. The board also approved a specific schedule for early in-person voting from September 19 to September 22.

• Opted out of early mail-in voting (3-0)
• Approved early voting hours for Sept 19-22 (3-0)

Housing Authority

The Board will meet to approve the July 12 meeting minutes and the July expense sheet. The agenda includes a vacancy report for July and an update on the Conservation Preservation Act.

• Review and approval of July Expense Sheet
• July vacancy report
• Conservation Preservation Act update by Barbara Foster

The Lancaster Housing Authority approved several funding requests for infrastructure and maintenance, including a sewer project and unit repairs. The board also approved the July expense sheet and year-end financial statements.

• Approved July expense sheet (5-0)
• Approved $21,988.10 certificate of final completion for attic insulation to Thielsch Engineering, Inc (5-0)
• Approved DHCD year-end statements for FYE 06/30/2023 (5-0)
• Approved ARPA Formula Funding Sewer Project (5-0)
• Approved $27,500.00 for Unit 62 repairs to Alpha Design Build, Inc (5-0)
• Approved Wage Match for State Housing program (5-0)
• Approved minutes of July 12, 2023 (5-0)

Conservation Commission

The Conservation Commission will review requests for certificates of compliance and hold public hearings regarding resource area delineation and notices of intent. The body will also discuss enforcement and extension requests.

• Certificate of Compliance request: 100 Duval Road (Orchard Hill Athletic Club)
• Certificate of Compliance request: 339 Seven Bridge Rd (Kalon Farm Inc)
• Public Hearing, Abbreviated Notice of Resource Area Delineation: 10 Fire Rd 54 (Quill)
• Public Hearing, Notice of Intent: 433 Brockelman Road (Filipi/ Siddell)
• Discussion on lifting enforcement order for Harbor Classic Homes

Select Board

The Select Board approved the renewal of a special permit for John E. Kanis, Inc. to remove sand and gravel. The Board also voted to support the Fire Department's Engine Replacement Program and updated personnel policies regarding firefighter promotions and leave. Additionally, a petition from National Grid to install a pole on Mill Street Extension was approved.

• Renewed Earth Removal Permit (Sand and Gravel) for John E. Kanis, Inc. (3-0-0)
• Approved National Grid petition to install one pole on Mill Street Extension (3-0-0)
• Supported Lancaster Fire Department Engine Replacement Program for Engine #4 (3-0-0)
• Added 'Firefighter Promotional Opportunities' subsection to Policies and Procedures Manual (3-0-0)
• Added clarifying language regarding Sick and Personal leave to Policies and Procedures Manual (3-0-0)
• Approved minutes of July 27, 2023 (3-0-0)

Select Board

This is a procedural agenda for the Lancaster Select Board's regular meeting on August 7, 2023. The agenda lists only the agenda and meeting materials documents, with no specific action items or discussion topics provided.

• Agenda document (PDF) for the meeting
• Meeting packet (PDF) for the meeting

The Select Board approved the renewal of a special permit for earth product removal and authorized the Fire Department's Engine Replacement Program. The Board also approved a National Grid petition for pole installation and updated personnel policies regarding firefighter promotions and leave.

• Renewed Special Permit to Remove Earth Products for John E. Kanis, Inc. (3-0-0)
• Approved National Grid petition to install one pole on Mill Street Extension (3-0-0)
• Supported Lancaster Fire Department Engine Replacement Program for Engine #4 (3-0-0)
• Added 'Firefighter Promotional Opportunities' subsection to Policies and Procedures Manual (3-0-0)
• Added clarifying language for Sick and Personal leave to Policies and Procedures Manual (3-0-0)
• Approved July 27, 2023 meeting minutes (3-0-0)

Agricultural Commission

The Agricultural Commission will meet to review previous minutes and provide a scholarship update. The body will also hold discussions regarding Chapter 61A and PFAS (forever chemicals).

• Chapter 61A discussion
• PFAS – Forever Chemicals discussion
• Scholarship update

The commission reviewed parcel 118 and determined it would not be recommended for Agriculture use. Members also confirmed that scholarship applications were posted at Minuteman and Nashoba. The commission continues to review articles regarding PFAS chemicals.

• Approved June 5, 2023 minutes
• Recommended against Agriculture use for parcel 118 (Chapter 61A)

Board of Public Works

The Board of Public Works will discuss and act on revised traffic island plans for the intersection of Rt 70 and Rt 117. The board will also review equipment and project updates from the Highway, Water, and Cemetery departments.

• Revised intersection plans for Rt 70 and Rt 117 traffic islands
• Cemetery job applicants discussion
• Highway Dept. equipment and project updates
• Water Dept. equipment and project updates
• Cemetery Dept. equipment and project updates

Board of Health

The Board of Health will discuss septic system permits and Title-5 inspection reports for several properties. The body is also planning a vaccine clinic for October 5, 2023, and a Town Health & Wellness Fair. Additional agenda items include updating portable septic and dumpster permit forms.

• Permit requests for 303 Ponakin Rd, 1263 North Main Street, Heritage Lane, and 212 Bolton Rd
• Title-5 Inspection Reports for 212 Bolton Road, 563 Hilltop Road, and 524 Langen Road
• Vaccine Clinic scheduled for October 5, 2023, from 3p-6p
• Review of portable septic fees ($10 for 1-10 units/year; $100 for 11+ units/year)
• Discussion regarding Clinton Housing Authority management of Bigelow Gardens

The Board of Health approved several septic system permits and scheduled a condemnation hearing for a property at 55 Sylvan Road due to code violations. The board also planned a vaccine clinic for October 5 and a health fair for Spring 2024.

• Approved 3 local upgrades for septic permit at 303 Ponakin Rd (Unanimous)
• Approved 4 local upgrades for failed septic system at 1263 North Main Street (Unanimous)
• Approved new lot permit for Heritage Lane
• Approved distribution box permit for 212 Bolton Rd
• Scheduled condemnation hearing for 55 Sylvan Road for August 31, 2023 (Unanimous)
• Approved June 22, 2023 meeting minutes (Unanimous)
• Directed cease and desist letter to be sent to 451 Sterling Street regarding outdoor heater

Select Board

This is a regular Select Board meeting in Lancaster, MA. The agenda itself contains only two items: the agenda document and the meeting materials packet, both provided as PDFs. No specific decisions or discussion topics are listed in the text provided.

• Regular meeting agenda posted
• Meeting materials packet available as PDF

The Select Board called a Special Town Meeting for September 18 and a potential Special Election for September 25 to address school funding. The Board also approved a classification and compensation study and authorized a new wage scale for decertified Fire Department members.

• Called Special Town Meeting for Monday, September 18 (3-0-0)
• Opened the Warrant for Special Town Meeting on September 18 (3-0-0)
• Scheduled Special Election for Monday, September 25, 2023 (3-0-0)
• Approved working with the Collins Center on Classification and Compensation Study (3-0-0)
• Authorized Town Administrator to establish wage scale for decertified Fire Department members (3-0-0)
• Approved allowing Boxborough to join Nashoba Regional Dispatch Center as permanent member (3-0-0)
• Removed 'the piggery' area from the contract with BSC (3-0-0)
• Appointed Alexandra W. Turner to MRPC Freight Study Guiding Committee (3-0-0)

Conservation Commission

The Conservation Commission will conduct public hearings and review requests for compliance and applicability. The body will also discuss lifting an enforcement order and a report for 10 Fire Rd 54.

• Continued public hearing: 267 Brockelman Road (Zero Point Solar Battery)
• Certificate of Compliance request: 100 Duval Road (Orchard Hill Athletic Club)
• Public hearing, Notice of Intent: 433 Brockelman Road (Filipi/ Siddell)
• Determination of Applicability request: 246 Chase Hill Road (Chaput)
• Discussion on lifting enforcement order for Harbor Classic Homes

Board of Appeals

The agenda contains only administrative items regarding attendance at a Planning Board hearing. No specific zoning applications or public hearings are listed for this session.

• Attendance at the Planning Board hearing of 7-24-23

Planning Board

The Planning Board will hold public hearings to consider amendments to the zoning by-laws regarding accessory apartments and the use regulation schedule. The board will also review a site plan and stormwater management plan for 65 McGovern Boulevard.

• Proposed amendment to Section 220-9 regarding Accessory Dwelling Units
• Proposed amendment to Section 220-8 Use Regulation Schedule
• Site Plan Review and Special Permit for 65 McGovern Boulevard
• Review of stormwater violations and potential fines
• Continuance requests for 201 Hilltop and 2038 Lunenburg Road

Planning Board

The Planning Board will hold a public hearing to act upon a petition to amend Section 220-8 of the Town of Lancaster Use Regulation Schedule (220 Attachment 1).

• Proposed amendment to Use Regulation Schedule Section 220-8

Select Board

The Select Board will hold a public hearing to consider a petition from National Grid. The request is for permission to install poles, wires, and fixtures along a public way.

• Petition by National Grid to install 1 SO Pole on Mill Street Extension
• Installation of new stub pole 35-84 to accommodate removal of tree guy

Community Preservation Act Committee

The Community Preservation Act Committee will meet to discuss the town's 5-year plan and signage for CPA funds at work. The committee will also review minutes from the June 15, 2023 meeting.

• Discussion of CPA funds at work signs
• Discussion of 5 year plan
• Approval of June 15, 2023 meeting minutes

The committee approved the minutes from the June 15, 2023, meeting. Members discussed the progress of project signs and the status of various local projects. The committee also discussed the five-year plan and potential use of ARPA funds for the old town hall foundation.

• Approved June 15, 2023 minutes (unanimous)

Select Board

The Select Board will hold a public hearing to consider a petition from National Grid. The request involves installing poles, wires, and fixtures along a public way.

• Petition by National Grid to install 1 SO Pole on Mill Street Extension
• Installation of new stub pole 35-84 to accommodate removal of tree guy

Commission on Disability

The Commission on Disability will hold its monthly meeting via Zoom. The body will review minutes from the June 20, 2023 meeting and discuss Accessibility Awareness Month.

• Review and approval of June 20, 2023 meeting minutes
• Discussion of Accessibility Awareness Month
• Status update on action items and recent activity

The commission approved the June meeting minutes and generated a list of potential activities for Lancaster Accessibility Awareness Month (LAAM). Members discussed outreach involving the library, schools, and the Community Crier. Feedback regarding the accessibility of tables and chairs at the LCC was provided to town administration.

• Approved June meeting minutes with minor changes

Finance Committee

The Finance Committee will discuss the year-to-date budget report and updates on Free Cash and ARPA funds. The meeting includes reports on NRHS construction funding and the status of DCAMM and MBTA projects.

• Finance Director budget report year to date
• Free Cash and ARPA funds update
• NRHS construction funding report
• DCAMM and MBTA environmental situation and deadlines
• EDC involvement with large projects

The Finance Committee voted to recommend that the Town Administrator and Select Board review town fees against other municipalities. The committee also authorized the Chair to request information from other boards regarding incoming fees.

• Approved minutes of June 27, 2023 meeting (4-0-0)
• Recommended Town Administrator/Select Board review fees in comparison to other towns (4-0-0)
• Authorized Chair Trussell to request incoming fee information from other boards and committees (4-0-0)

Board of Library Trustees

The Board of Library Trustees will hear a preliminary presentation on a feasibility study. The board is also scheduled to vote on a meeting room policy and receive reports on school reuse and advocacy.

• Preliminary presentation of a feasibility study
• Vote on meeting room policy
• Report on school reuse
• Report on advocacy

The Board approved the performance evaluation for Director Mulé. Trustees also reviewed a presentation from the Spencer Preservation Group regarding proposed system upgrades and interior repurposing for the library.

• Approved Director Mulé’s performance review (6-0)
• Tabled vote on revised meeting room policy until September meeting

Housing Authority

The Board will consider approvals for a fire alarm upgrade funded by ARPA and attic insulation change orders from Rise Engineering. Members will also review the June expense sheet and net income limits for housing.

• Project 147059 Fire Alarm upgrade using ARPA Funds
• Change Order #1 and #3 from Rise Engineering for attic insulation
• Net Income Limits for housing
• June Expense Sheet
• Conservation Preservation Act update

The Board approved a fire alarm upgrade using ARPA funds and attic insulation change orders. It also authorized the new Executive Director to sign official paperwork and access the agency bank account. The June expense sheet and state housing net income limits were approved.

• Approved Project 147059 Fire Alarm upgrade using ARPA funds (unanimous)
• Approved Change Order #1 and #3 from Rise Engineering for attic insulation (unanimous)
• Approved June Expense Sheet (unanimous)
• Approved Net Income Limits for state housing (unanimous)
• Approved Executive Director Danielle Fahey to sign EOHLC (DHCD) DocuSign paperwork (unanimous)
• Approved adding new Executive Director to Clinton Savings Bank account and removing old director (unanimous)
• Approved and signed checks (unanimous)
• Approved June 14, 2023 meeting minutes (unanimous)

Conservation Commission

The Conservation Commission is conducting public hearings regarding projects at 267 Brockelman Road and 52 Fitch Road. The body will also discuss updates to bylaws and regulations.

• Continued public hearing: 267 Brockelman Road- Zero Point Solar Battery
• Public hearing: Request for Determination of Applicability at 52 Fitch Road- Neva
• Discussion of bylaw and regulation updates
• Discussion of next steps for 35 Holiday Lane

Planning Board

The Planning Board will conduct public hearings for special permits and site plan reviews at three different locations. The board will also review stormwater violations and consider assessing fines.

• 696 Fort Pond Road: Site Plan Review, Special Permit, and Stormwater Management Plan
• 267 Brockelman Road: Site Plan Review, Special Permit, and Stormwater Management Plan
• 16 Harvard Road: Special Permit
• Review of stormwater violations and potential assessment of fines

The Planning Board held a public hearing for a site plan review at 696 Fort Pond Road, which included presentations on stormwater, noise, and traffic. No final decisions were made on the projects, as the board voted to continue the hearings for several items to future dates.

• Continued 696 Fort Pond Road Site Plan Review and Special Permit hearing to August 14 (5-0)
• Continued 267 Brockelman Road Site Plan Review and Special Permit hearing to August 14 (5-0)
• Continued 201 Hilltop discussion to August 14
• Continued approval of May 22, June 12, and June 26 meeting minutes to July 26

Board of Public Works

The Board of Public Works will meet to review updates on equipment and projects for the highway, water, and cemetery departments. The board will discuss cemetery job applicants and take action on a proposal to change cemetery rates.

• Cemetery Rate Change Proposal
• Cemetery job applicants
• Highway Dept. equipment and project updates
• Water Dept. equipment and project updates
• Cemetery Dept. equipment and project updates

The Board of Public Works approved price increases for cemetery burials and plots to cover overtime costs. The Board also approved the meeting minutes from May 22, 2023.

• Approved meeting minutes from May 22, 2023
• Approved $100 increase for regular adult burials
• Approved increase of weekend burials to $725
• Approved $100 increase for cremation rates
• Approved $25 increase for weekend cremation rates
• Approved plot increases to $600 (one lot), $1,200 (two lots), and $2,400 (four lots)

Affordable Housing Trust

The board is discussing updates to the Housing Production Plan 2020-2024 and reviewing several property projects. The meeting includes updates on subsidized housing inventory and recommended bylaw amendments for the Fall Town Meeting.

• Property rehab update for 213-217-219 Main Street (Cleveland Street LLC)
• Town counsel report on Memorial School status at 39 Harvard Road
• 40R Smart Growth District project at approximately 1410–1474 Lunenburg Road
• Cottage Lane construction update at approximately 261-301 Deershorn Road
• Bylaw amendment recommendations for Accessory Dwelling Units and Inclusionary Zoning

The Affordable Housing Trust approved the designation of a specific ADA-accessible unit at 197 Main St. as a one-bedroom affordable unit. The board also recommended the passage of the accessory dwelling unit bylaw and voted to advocate for lower rent limits in future developments.

• Approved designating the 740 sq ft ADA unit at 197 Main St. as a one-bedroom affordable unit (4-0)
• Approved sending a letter to the Select Board advocating for rents lower than 80% AMI in future projects, including DCAMM (4-0)
• Formally recommended passage of the accessory dwelling unit bylaw (4-0)
• Voted to adjourn the meeting (4-0)

Memorial School Re-use Committee

The Memorial School Re-use Committee will discuss a Town Counsel report regarding recreational restrictions for the Memorial School. The committee will determine next steps and vote on whether to post the report to the town webpage.

• Discussion of Town Counsel report on Memorial School restrictions
• Vote to post Town Counsel report on the MSRC town webpage

The committee approved the minutes from the June 7, 2023 meeting. Members discussed the town counsel's report on school restrictions and determined that a new committee will be formed after the completion of an engineering study.

• Approved June 7, 2023 meeting minutes
• Decided to post town counsel's report to the MSRC webpage
• Determined a new committee will be formed once the engineering study is complete

Board of Health

The Executive Committee and Quarterly Meeting will discuss administrative matters and health service updates. The body will review agency finances and the Public Health Excellence Grant.

• Election of Officers
• Review of agency finances
• Update on Public Health Excellence Grant
• Discussion on Nashoba Nursing Service
• Review and revisions of District By-Laws

Historical Commission

The Lancaster Historical Commission will meet to discuss the removal of hazardous trees in cemeteries and receive updates on several local projects. The body will also review developments at 13 Neck Road.

• Discussion on hazardous cemetery tree removal
• Updates on significant property developments at 13 Neck Road
• Update on Historic Cemeteries NR Survey/Planning grant
• Update on Historical Panels Project
• Update on Lafayette’s Farewell Tour Anniversary for September 3, 2024

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee is meeting via Zoom to receive updates on specific projects and administrative planning. The body will discuss the status of the Children’s Room Windows project and treasurer succession planning.

• Children’s Room Windows project update
• Succession planning for FTML Treasurer

The subcommittee reviewed a proposal to use $250,000 in ARPA funds and additional resources to restore all Thayer Memorial Library windows and perform roof seam repairs. The board also appointed an interim treasurer for the Friends of the Thayer Memorial Library.

• Approved May 30, 2023 meeting minutes
• Appointed Judy Elwell as Acting Treasurer of FTML for four months

Conservation Commission

The Conservation Commission is conducting public hearings for several Notices of Intent and a determination of applicability. The body will also discuss bylaw updates and the appointment of a Community Preservation Act Committee.

• Public hearing: Notice of Intent for 230 Fort Pond Road (Jones)
• Public hearing: Retroactive Notice of Intent for 35 Holiday Lane (Arsenault)
• Public hearing: 267 Brockelman Road (Zero Point Solar Battery)
• Public hearing: Determination of applicability for Thayer Field invasive species spraying
• Public hearing: Notice of Intent for 9 Mountain Laurel Lane (Amabile)

Finance Committee

The Finance Committee is meeting to establish the FY25 budget schedule and calendar. The body will also review budget-to-actual figures for FY23 through June 16th and discuss reserve fund transfers.

• FY25 Budget Schedule and Calendar
• FY23 Budget to Actual review (July through June 16th)
• FY23 Finance Reserve Fund Transfers
• NRSD Other Post Employment Benefits Management Advisory Committee
• Joint Saturday session for Departmental Budgets (11/11 or 11/18)

The Finance Committee approved a reserve fund transfer to cover winter expenses and reorganized its leadership for the new fiscal year. The committee delayed decisions on the FY25 budget message and FY23 budget-to-actuals until more data is available. Members were also appointed to regional school funding and benefit committees.

• Elected Richard Trussell as Chairman, Jocelyn Mylott as Vice Chair, and Emily Kerrigan as Clerk (5-0-0)
• Tabled decision on FY25 Budget Message until August meeting (5-0-0)
• Scheduled Joint Saturday session for Department budgets for November 18, 2023 (5-0-0)
• Appointed Richard Trussell and Stanley Starr to the NRSD OPEB Management Advisory Committee (5-0-0)
• Tabled FY23 Budget to Actual review to the next meeting
• Approved $125,900 transfer from Reserve Fund to Snow & Ice (5-0-0)
• Scheduled next meeting for July 18 at 6:15pm (5-0-0)
• Appointed Michelle Vasquez as representative to the School Funding Committee with Stanley Starr as backup (5-0-0)

Planning Board

The Planning Board will hold a public hearing to act on a petition from CAAM Realty Trust. The applicant is seeking a special permit for a non-profit corporation use at 16 Harvard Road.

• Special Permit request for non-profit corporation use at 16 Harvard Road

Planning Board

The Planning Board will conduct public hearings regarding site plan reviews and special permits for several addresses. The board will also consider an 'Approval Not Required' request and review stormwater violations.

• 696 Fort Pond Road: Site Plan Review, Special Permit, Stormwater Management Plan
• 65 McGovern Boulevard: Site Plan Review, Special Permit, Stormwater Management Plan
• 267 Brockelman Road: Site Plan Review, Special Permit, Stormwater Management Plan
• 16 Harvard Road: Special Permit
• 2528 North Main Street: Approval Not Required

Council on Aging

The Council on Aging Committee will meet to approve previous minutes and receive a fiscal report from the Friends of Lancaster. The body will also discuss COA programming, center updates, and potential collaborations with other boards or vendors.

• Friends of Lancaster fiscal report
• COA programming updates
• Center updates
• Discussion on guest speakers and collaborations

The Council on Aging approved the minutes from the April meeting. Members discussed upcoming July programming, senior tax relief efforts, and potential outreach for the Senior Tax Work-Off Program. No other formal votes were recorded.

• Approved April meeting minutes (unanimous)

Board of Health

The Board of Health will discuss septic permits and Title-5 inspection reports for multiple properties. The body is also reviewing the EDS plan and scheduling upcoming public health clinics and educational projects.

• Permit requests for 1241 North Main Street and 80 Deershorn Rd
• Title-5 Inspection Reports for 9 properties, including Hunter Lane, Lee Street, and Meditation Lane
• Well variance discussion for 724 Old Turnpike Rd
• Review of Portable Septic fees ($10 for 1-10 units/year; $100 for 11+ units/year)
• Planning for October Flu Clinic and July 26 Diabetes & Pre-Diabetes project

The Board of Health approved three permits for septic upgrades and a well variance. The board also reviewed Title-5 inspection reports and discussed enforcement actions for properties in violation of health codes.

• Approved upgrade permit for 1241 North Main Street (Unanimous)
• Approved distribution box replacement permit for 80 Deershorn Rd (Unanimous)
• Approved well variance of 25 feet vs 50 feet for 724 Old Union Turnpike Road (Unanimous)
• Approved May 25, 2023 meeting minutes (Unanimous)
• Passed Title-5 inspections for 20 Hunter Lane, 11 Lee Street, 1361 Main Street, 445 South Meadow Road, 30/32 Meditation Lane, 66/70 Meditation Lane, 79/81 Meditation Lane, and 82/84 Meditation Lane
• Issued conditional pass for 46/46 Meditation Lane requiring distribution box upgrade

Board of Appeals

The Board of Appeals will hold a public hearing regarding a variance request for Christopher Alphen at 0 Sterling Street. The board will also review minutes from the March, April, and May 2023 meetings.

• Public Hearing: Variance – Christopher Alphen – 0 Sterling Street
• Approval of minutes from 3-23-23, 4-20-23, and 5-25-23

The Board approved minutes from three previous meetings. A public hearing was held regarding a variance request for 0 Sterling Street, which the Board continued to August 24th to allow for further research on abutting properties.

• Approved minutes of 3-23-23
• Approved minutes of 4-20-23
• Approved amended minutes of 5-23-23
• Continued variance request for 0 Sterling Street until August 24th

Select Board

The Select Board will hold a special meeting to review administration, budget, and policy items. The board may vote on earth removal fees and appointments to the Tax Fairness Committee.

• Earth Removal Fees
• Tax Fairness Committee nominations and appointments
• Vendor Fees & Fairgrounds Use Surcharge
• Memorial School Reuse
• Public Records Costs & Volumes

The Select Board voted to waive privilege on a Town Counsel report regarding the reuse of the Memorial School property. The Board also appointed one member to the Tax Fairness Committee and tabled several agenda items due to an absent member.

• Approved minutes of June 5, 2023 (2-0-0)
• Waived privilege on the Memorial School Reuse Report from Town Counsel (2-0-0)
• Appointed Roy Rezac to an at-large position on the Tax Fairness Committee (2-0-0)
• Tabled Town Administrator Review to the next regular meeting (2-0-0)
• Tabled Energy Committee Update and Earth Removal Fees to the next regular meeting (2-0-0)
• Tabled Vendor Fees & Fairgrounds Use Surcharge to the next regular meeting (2-0-0)

Commission on Disability

The Commission on Disability will meet to review previous minutes and discuss regional transportation and accessibility awareness. The body will also review the status of recent action items.

• Mart Regional Transportation Service
• Accessibility Awareness Month
• Review and approval of 5/16/23 meeting minutes

The Commission approved the minutes from April and May 2023. Members discussed accessibility issues regarding the Prescott Building door, the town gazebo mat, and LCC furniture. The group began planning for Lancaster Accessibility Awareness Month 2023.

• Approved April and May 2023 minutes

Finance Committee

The Finance Committee is meeting to organize its leadership and establish the FY25 budget schedule and calendar. The body will also review FY23 budget-to-actual figures and reserve fund transfers.

• FY25 Budget Schedule and Calendar
• FY23 July through June 16th Budget to Actual review
• FY23 Finance Reserve Fund Transfers
• NRSD Other Post Employment Benefits Management Advisory Committee
• Scheduling of joint departmental budget session for 11/11 or 11/18

Community Preservation Act Committee

The Community Preservation Act Committee will meet to discuss the results of the CPA Town Meeting. The agenda includes discussions on CPA surcharge exemptions and the bidding process for approved projects.

• Discussion of Lancaster CPA Town Meeting results
• CPA surcharge exemption
• Bidding process for approved projects
• CPA funds at work signs
• Approval of April 20, 2023 minutes

The Committee voted to accept rolling applications for projects, establishing a January 30th deadline for the spring annual town meeting. Members also reached a consensus on using town colors and the town seal for project site signs.

• Approved April 20, 2023 minutes (unanimous)
• Approved rolling application process with January 30th deadline for spring town meeting (unanimous)
• Reached consensus to use town colors and town seal on project site signs

Board of Library Trustees

The Board of Library Trustees will meet to receive reports from various subcommittees and the library director. Discussions include school reuse, meeting room policy, and young adult services.

• School reuse report
• Meeting room policy discussion
• Young adult (YA) discussion
• Building subcommittee library visit report

The Board of Library Trustees voted to establish a dedicated Young Adult (YA) space and recommended locating it on the first floor. The board also discussed using ARPA funds for a window replacement project, prioritizing the children's area.

• Approved dedicated YA space (unanimous)
• Recommended first floor location for YA space (5-0)
• Accepted May 10 meeting minutes as amended (5-0)

Housing Authority

The Board will review and approve meeting minutes and the May expense sheet. The meeting includes updates on the Conservation Preservation Act and Board of Health housing matters.

• Approval of May Expense Sheet
• May vacancy report
• Conservation Preservation Act update by Barbara Foster
• Board of Health housing updates
• Approval and signing of checks

The board approved the meeting minutes from May 10 and May 18, 2023. Members accepted the May expense sheet and the April vacancy report. The board also approved and signed checks.

• Approved May 10, 2023 meeting minutes (unanimous)
• Approved May 18, 2023 meeting minutes (unanimous)
• Accepted May expense sheet (unanimous)
• Approved April vacancy report (unanimous)
• Approved and signed checks (unanimous)

Conservation Commission

The Conservation Commission is conducting public hearings regarding projects at 230 Fort Pond Road and 267 Brockelman Road. The body will also discuss updates to bylaws and regulations and beach nourishment at the Town Beach.

• Public Hearing: Notice of Intent for 230 Fort Pond Road (Jones)
• Continued Public Hearing: 267 Brockelman Road (Zero Point Solar Battery)
• Discussion on Bylaw and Regulation Updates
• Discussion on beach nourishment at Town Beach

The commission voted to continue public hearings for projects at 230 Fort Pond Rd and 267 Brockelman Rd to allow for plan revisions. Members also discussed potential updates to town bylaws regarding vernal pool buffers, stormwater exemptions, and the use of a buffer zone use table.

• Continued hearing for 230 Fort Pond Rd to June 27, 2023 (4-0)
• Continued hearing for 267 Brockelman Rd (4-0)

Planning Board

The Planning Board will conduct public hearings regarding site plans, special permits, and stormwater management for three specific properties. The board will also review active stormwater violations and consider assessing fines.

• Public hearing for 696 Fort Pond Road: Site Plan Review, Special Permit, Stormwater Management Plan
• Public hearing for 65 McGovern Boulevard: Site Plan Review, Special Permit, Stormwater Management Plan
• Public hearing for 267 Brockelman Road: Site Plan Review, Special Permit, Stormwater Management Plan
• Review of stormwater violations and potential assessment of fines

The Planning Board voted to continue several special permit and site plan reviews due to incomplete peer reviews and stormwater management concerns. The Board also validated a staff appointment to the MJTC.

• Continued 696 Fort Pond Road Special Permit and Site Plan review to June 26 (5-0)
• Continued 65 McGovern Blvd battery storage system review to June 26 (5-0)
• Continued 267 Brockelman Road review to June 26 (5-0)
• Validated appointment of Jasmin Farinacci to the MJTC (5-0)
• Continued 201 Hilltop until June 26
• Continued approval of meeting minutes from Feb 27, April 24, and May 8 to June 26

Memorial School Re-use Committee

The committee will meet to review progress on current action items and determine next steps for the Memorial School property. The agenda includes a discussion regarding a recent Selectboard meeting and its outcomes.

• Discussion of Selectboard meeting outcomes
• Review of current and additional action items for the MSRC

The committee approved the minutes from the February 15, 2023 meeting. No new business was conducted as the committee is on hold pending the release of a town council report to the Selectboard.

• Approved minutes from 02-15-2023 meeting

Agricultural Commission

The Lancaster Agricultural Commission is meeting to review and approve the minutes from May 1, 2023, and to discuss a scholarship update. The agenda includes a discussion on Chapter 61A, a Massachusetts tax program for agricultural land, and PFAS (forever chemicals). Time is also reserved for new business topics not anticipated by the Chair.

• Review and approve minutes from May 1, 2023
• Scholarship update
• Chapter 61A discussion
• PFAS – Forever Chemicals discussion

Select Board

The Select Board approved the FY2025 Budget Calendar and authorized the removal of invasive species from Thayer Field. The Board also authorized the Town Administrator to compile and submit responses to a MassHousing 40B application for 13 Neck Road.

• Approved amended May 15, 2023 meeting minutes (2-1-0)
• Authorized Town Administrator to compile and submit responses to MassHousing 40B Application at 13 Neck Road (3-0-0)
• Authorized volunteer removal of invasive species from Thayer Field (3-0-0)
• Accepted FY2025 Budget Calendar as presented (3-0-0)
• Approved request to waive public hearing for Kanis Special Permit for the Removal of Earth Products (2-1-0)

Agricultural Commission

The commission approved the minutes from the May 1, 2023 meeting. Members discussed the limited availability of land for agricultural use and shared articles regarding PFAS water contamination settlements.

• Approved May 1, 2023 minutes

Affordable Housing Trust

The Affordable Housing Trust approved a motion to draft a response letter to the State regarding a proposed 11-unit 40B project at 13 Neck Road. The Board discussed concerns regarding sewer capacity, parking, and density, while noting the town's need for affordable housing. No final approval or denial of the project was issued.

• Approved April 6, 2023 meeting minutes (4-0)
• Authorized Chair Petracca to write a response letter to the State regarding the 13 Neck Road 40B project (5-0)

Board of Assessors

The Board of Assessors will vote on approving meeting minutes and statutory/CPA exemption applications for FY2023, and will discuss and determine the taxable or exempt status of State Tax Form 3ABC applications for FY2024. The agenda is otherwise routine, with no major policy decisions or public hearings listed.

• Vote to approve regular meeting minutes from March 16, 2023
• Vote to approve executive session meeting minutes from March 16, 2023
• Vote on Statutory/CPA Exemption Applications for FY2023
• Discuss/determine taxable or exempt status of State Tax Form 3ABC applications for FY2024

The Board approved several senior and CPA exemptions while denying others due to income or incomplete applications. The Board also updated the taxable status of charitable organizations for fiscal year 2024.

• Approved Clause 17D Senior/Surviving Spouse application and denied Clause 41C (3-0-0)
• Denied Clause 22 Veteran application for domicile eligibility (3-0-0)
• Denied two Clause 41C Senior applications for being incomplete (3-0-0 and 2-0-1)
• Approved 5 CPA exemption applications (3-0-0)
• Continued exempt status for 14 organizations (3-0-0)
• Returned Volunteer Humane Society to taxable status (3-0-0)
• Denied additional property exempt request from Atlantic Union Conference of SDA (3-0-0)
• Tabled exemption request for Southern New England Conference Assoc of SDA (3-0-0)

Historical Commission

The Historical Commission will meet to discuss several ongoing projects and updates. Topics include cemetery surveys, tree removal, and upcoming historical anniversaries.

• Historic Cemeteries NR Survey/Planning grant update
• Hazardous Cemetery Tree Removal discussion
• Significant Property Developments updates
• Community Preservation Committee (CPC) update
• Historical Panels Project update

The Commission approved the April 26, 2023 meeting minutes. Members discussed the progress of a cemetery survey grant and upcoming hazardous tree removal at the Middle Cemetery. The board also reviewed concerns regarding a proposed 11-condo development at 13 Neck Road.

• Approved meeting minutes from 4-26-23 (unanimous)
• Approved sending a thank you letter to Marlon Covey

Board of Library Trustees

The subcommittee will discuss updates regarding the Children’s Room Windows project, including a treasurer's report and preparations for a comprehensive RFP. The meeting also includes succession planning for the FTML Treasurer position.

• Children’s Room Windows project update
• Preparation for a comprehensive RFP to restore windows
• Succession Planning for FTML Treasurer

The subcommittee reviewed the Children’s Room fundraising status and discussed available funds for window restoration. Members brainstormed potential successors for the FTML Treasurer position. No new gifts were reported for the Children's Room fund.

• Approved April 25, 2023 meeting minutes
• Identified $26,861.74 total in Children’s Room fund

Recreation Committee

The committee will discuss updates regarding the beach, Thayer Field scoreboard, and CPA projects. The meeting also includes a review of program summaries and upcoming September 30th events.

• Beach Update
• Thayer Field Scoreboard Update
• CPA Projects
• Shade Structure
• September 30th Events

Board of Appeals

The Board of Appeals will hold a public hearing to consider a variance request for the construction of a single-family home. The application is submitted by Christopher Alphen, Esq. and the Trustees of the Vanasse Realty Trust.

• Variance request for construction at 0 Sterling Street (Assessor’s Map 45, Parcel 43)
• Request involves Section 220-10.A(3) and 220-10.B of the Lancaster Zoning Bylaw

Board of Appeals

The Lancaster Board of Appeals is holding a regular meeting on May 25, 2023. The agenda includes only the agenda document and a separate site walk meeting agenda, with no listed substantive items for decision or discussion. This appears to be a procedural meeting with no specific business items detailed.

• Regular meeting agenda posted
• Site walk meeting agenda posted

School Committees

The committee will vote on several administrative items including the 2023-2024 academic calendar and the decision not to participate in the School Choice Program. Members are also scheduled to vote on employment contracts for the Business Manager and Director of Special Education.

• Vote regarding participation in the 2023-2024 School Choice Program
• Approval of the 2023-2024 Academic School Calendar
• Re-appointment contract for Samuel Andonian, MD as district physician
• 3rd Quarter General Fund Year End Budget Transfers
• 3-year employment contracts for the Business Manager and Director of Special Education

Planning Board

The Lancaster Board of Appeals and Planning Board are conducting a site walk for a potential Comprehensive Permit Application for property at 13 Neck Road. This is a preliminary step to inspect the site; no decisions are being made at this meeting.

• Site walk for potential Comprehensive Permit Application at 13 Neck Road

Board of Health

The Lancaster Board of Health will discuss septic permits for two properties, review Title-5 inspection reports for five locations, and get status updates on several ongoing cases including a well permit and air sensor collection. The board will also reorganize annually, plan educational sessions on mosquitoes and diabetes, and address missing meeting minutes and form updates.

• Permits: 2528 North Main Street Lot 2; 128 Old County Road septic upgrade
• Title-5 inspection reports: 209 Neck Rd, 493 White Pond Rd, 37 Beach Point Rd, 520 Blanchflower Ln, 76 Stagecoach Rd
• Discussion: 679 George Hill Rd timeline; 55 Sylvan Rd status; 24 Fuller Ave well permit variance; 45 Bigelow Gardens inspection
• Portable septic fee review: $10 for 1-10 units/year, $100 for 11+ units/year
• Lunch and Learn: mosquito session for seniors June 9, diabetes session with Tamara Bedard

The Board of Health approved a well permit variance for 24 Fuller Ave and septic system plans for 2528 North Main Street and 128 Old County Road. The board also reorganized its leadership and reviewed several property code violations.

• Approved well permit variance for 24 Fuller Ave (Unanimous)
• Approved plan for 2528 N Main Street, Lot 2 pending planning board approval (Unanimous)
• Approved septic system upgrade for 128 Old County Rd (Unanimous)
• Approved Jeff Paster as Chairperson (Unanimous)
• Approved Denise Hurley as Clerk (Unanimous)
• Approved April 27, 2023 meeting minutes (Unanimous)
• Passed Title-5 Inspection Reports for 209 Neck Rd, 493 White Pond Rd, 37 Beach Point Rd, 520 Blanchflower Ln, and 76 Stagecoach Rd

Conservation Commission

The Commission will conduct public hearings regarding properties at 267 Brockelman Road and 35 Holiday Lane. The agenda also includes a discussion of a restoration plan for 201 Hilltop Road and the election of a new Chair.

• Public Hearing: 267 Brockelman Road (ZPB 2020-16, LLC)
• Retroactive Notice of Intent: 35 Holiday Lane (Arsenault)
• Discussion: Loring property restoration plan at 201 Hilltop Road
• Election of a new Commission Chair

The commission reorganized its leadership following the retirement of Chair Tom Christopher. Two ongoing Notice of Intent hearings were continued to June 13, 2023, to allow for plan revisions and restoration planning.

• Appointed Tom Seidenberg as Chairman (5-0)
• Appointed Jim Lavallee as Vice-Chair (5-0)
• Continued hearing for 267 Brockelman Road (5-0)
• Continued hearing for retroactive NOI at 35 Holiday Lane (5-0)

Planning Board

The Lancaster Planning Board will vote to re-organize the board and approve minutes from January, March, and April 2023. The agenda includes public hearings for site plan reviews and special permits at 696 Fort Pond Road, 65 McGovern Boulevard, and 267 Brockelman Road. The board will also discuss a 40B application at 13 Neck Road and review active stormwater violations for potential fines.

• Public hearing: Site Plan Review, Special Permit, and Stormwater Management Plan for 696 Fort Pond Road
• Public hearing: Site Plan Review, Special Permit, and Stormwater Management Plan for 65 McGovern Boulevard
• Public hearing: Site Plan Review, Special Permit, and Stormwater Management Plan for 267 Brockelman Road
• Discussion: 13 Neck Road 40B Application with comment period open until June 5, 2023
• Review of stormwater violations and active orders to consider assessing fines

The Planning Board re-appointed its officers and designated Frank Streeter to the Montachusett Regional Planning Commission. Three separate site plan reviews were continued to June 12. The Board declined to submit formal comments on a 40B application for 13 Neck Road.

• Approved meeting minutes from Jan 9, March 27, and April 10, 2023 (4-0)
• Confirmed Frank Streeter as Chair (4-0)
• Confirmed George Frantz as Vice-Chair (4-0)
• Confirmed Kendra Dickinson as Clerk (4-0)
• Continued site plan review for 696 Fort Pond Road to June 12 (4-0)
• Continued hearing for 65 McGovern Boulevard to June 12 (4-0)
• Continued hearing for 267 Brockelman Road to June 12 (4-0)
• Appointed Frank Streeter to the Montachusett Regional Planning Commission (4-0)

Council on Aging

The Council on Aging will review previous meeting minutes and receive a fiscal report from the Friends of Lancaster. The Health and Human Services team will provide updates on COA programming, including protective service training and MOC sessions.

• Review and act on previous month’s meeting minutes
• Fiscal report from Friends of Lancaster
• COA programming updates including Protective Service Training
• MOC programming overview for August and September
• Discussion of AARP tax aid, connectivity, and utility assistance programs

The Council on Aging approved the minutes from the April meeting. The session primarily consisted of reports on senior programming, grant applications, and upcoming events from the Friends of the Lancaster Seniors and the Department of Health and Human Services.

• Approved April meeting minutes (unanimous)

Board of Public Works

The Board will review updates from the Highway, Water, and Cemetery departments regarding equipment and projects. The meeting includes a discussion on water abatement requests for specific addresses and a proposal to change cemetery rates.

• Water Abatement Request for 155 Seven Bridge Road
• Water Abatement Request for 355 Goss Ln.
• 2023 Water Main Improvement Project Update
• Cemetery Rate Change Proposal

The Board approved a $4 million water main improvement project and granted two water bill abatements. The Board also reviewed highway maintenance and personnel updates across town departments.

• Approved $4,000,000 for water main improvement project
• Approved $883.42 water abatement for Demetri Kouloheras (unanimous)
• Approved $43.50 water abatement for Fran Zentgraf (unanimous)
• Approved March 27, 2023 meeting minutes

Board of Appeals

The Lancaster Board of Appeals and Planning Board will participate in a site walk regarding a potential Comprehensive Permit Application for the property located at 13 Neck Road.

• Site walk for potential Comprehensive Permit Application at 13 Neck Road

Housing Authority

The Board will review the Executive Director Salary Calculation Sheet regarding a management agreement with Clinton Housing. The meeting also includes a board review of a grievance panel decision.

• Review of Executive Director Salary Calculation Sheet for Clinton Housing management agreement
• Board review of grievance panel decision

The Lancaster Housing Authority approved the Executive Director Salary Calculation Sheet for the Management Agreement with the Clinton Housing Authority. No other substantive business was conducted.

• Approved Executive Director Salary Calculation Sheet (unanimous)

Commission on Disability

The Commission will review and approve the minutes from the April 18, 2023, meeting. Discussion topics include the Mart Regional Transportation Service and updates on recent activity status.

• Review and approval of April 18, 2023, meeting minutes
• Discussion of Mart Regional Transportation Service

The Commission on Disability announced that the Emergency Preparedness Guide will be mailed to all residents in 2023 following the passage of the FY23-24 Town Budget. Members discussed a MART expansion proposal and the implementation of 2021 town survey results.

• Approved mailing of Emergency Preparedness Guide to all residents in 2023
• Tabled review of April minutes to next month
• Requested members and volunteers submit questions regarding MART expansion to Mike McCue within one week

Select Board

The Select Board is holding a regular meeting. The agenda contains only procedural items—the agenda itself and the meeting packet—with no substantive decisions or discussions listed.

The Select Board ratified its current organizational structure and approved the charge, membership, and appointment process for the new Tax Fairness Committee. The Board also accepted the Town's Personnel Policies and Procedures, effective June 1. Additionally, the Town Administrator reported on several grants for digital literacy, environmental resilience, and community planning.

• Ratified current Board organizational structure (3-0-0)
• Approved Tax Fairness Committee charge (3-0-0)
• Approved Tax Fairness Committee membership (3-0-0)
• Approved appointment process for Tax Fairness Committee (3-0-0)
• Approved inclusion of attendance language in committee incorporation (3-0-0)
• Accepted Personnel Policies and Procedures effective June 1 (3-0-0)
• Approved May 3, 2023 meeting minutes (3-0-0)

Board of Library Trustees

The Board of Library Trustees will meet to review various subcommittee reports and administrative items. A vote is required regarding the Meeting Room policy.

• Vote required for Meeting Room policy
• Subcommittee report on Building
• Subcommittee report on School Reuse
• Subcommittee report on Advocacy
• Subcommittee report on Community Preservation Act

The Board reappointed its Chair, Vice-Chair, and Secretary and approved minutes from March and April. Members discussed the use of $250,000 in ARPA funds for windows and air conditioning, and noted a $1.2 million estimated cost to update the HVAC system to current codes.

• Reappointed Emily Rose as Chair (5-0)
• Reappointed David Spanagel as Vice-Chair (5-0)
• Reappointed Frank Streeter as Secretary (5-0)
• Approved March meeting minutes (5-0)
• Approved April meeting minutes (4-0-1)
• Postponed discussion of revised meeting room policy to June meeting
• Scheduled field trips to Leicester and Oxford libraries for May 31 at 10 AM

Housing Authority

The Board approved a payment for attic insulation and a management agreement with the Clinton Housing Authority. Financials, the April expense sheet, and the April vacancy report were also accepted. The meeting included a report on CPA funds for town projects.

• Approved Management Agreement with Clinton Housing Authority (unanimous)
• Approved $132,963.90 payment for attic insulation project #147056 (unanimous)
• Accepted financials for quarter ending March 31, 2023 (unanimous)
• Accepted April expense sheet (unanimous)
• Approved April vacancy report (unanimous)
• Approved and signed checks (unanimous)
• Approved minutes from April 12, 2023, and April 20, 2023 (unanimous)

Conservation Commission

The Lancaster Conservation Commission is holding a remote meeting to continue public hearings on two Notice of Intent applications: a retroactive request for 35 Holiday Lane (Arsenault) and one for 267 Brockelman Road (ZPB 2020-16, LLC). The commission will also discuss other business and review meeting minutes from April 25, 2023.

• Continued public hearing: Retroactive Notice of Intent – 35 Holiday Lane (Arsenault)
• Continued public hearing: Notice of Intent – 267 Brockelman Road (ZPB 2020-16, LLC)
• Review and approve meeting minutes from 4-25-23

The Commission voted to continue hearings for a retroactive Notice of Intent at 35 Holiday Lane and a project at 267 Brockelman Road. The board also approved the meeting minutes from April 25, 2023, with specific corrections.

• Continued hearing for 35 Holiday Lane retroactive Notice of Intent to May 23, 2023 (5-0)
• Granted continuance for 267 Brockelman Road project to May 23, 2023 (5-0)
• Approved April 25, 2023 meeting minutes with corrections (5-0)

Planning Board

The Planning Board held a procedural meeting with no substantive decisions. All three public hearings—for 696 Fort Pond Road, 65 McGovern Boulevard, and 267 Brockelman Road—were continued to May 24, 2023 by unanimous 4-0 votes. Approval of prior meeting minutes was also postponed to May 24. A discussion on stump grinding at 201 Hilltop was postponed to the same date.

• Continued 696 Fort Pond Road site plan review to May 24 (4-0)
• Continued 65 McGovern Boulevard site plan review to May 24 (4-0)
• Continued 267 Brockelman Road site plan review to May 24 (4-0)
• Postponed approval of Jan 9, Mar 27, Apr 10 meeting minutes to May 24
• Postponed discussion of 201 Hilltop stump-grinding request to May 24
• Adjourned meeting (4-0)

Memorial Day Committee

The committee will discuss updates regarding member assignments. Members are also scheduled to discuss gathering flowers for wreaths on May 25.

• Updates on Committee Assignments
• Discussion of flower gathering on May 25 at 9am

Affordable Housing Trust

The Affordable Housing Trust is reviewing updates on three housing projects and bids for the 2020-2024 Housing Production Plan. The body is also discussing the status of subsidized housing inventory and term re-appointments.

• Neck Farm Estates project changes at 13 Neck Road
• Local Action Unit Application for 213-217-219 South Main Street
• Construction update for Cottage Lane at 261-301 Deershorn Road
• Review of bids for the Housing Production Plan 2020-2024
• Status of 40B Re-Sale at Blue Heron, High Street Extension

The Affordable Housing Trust voted 5-0 to select MetroWest Development Collaborative to update the town's Housing Production Plan, with a not-to-exceed cost of $15,000. The board also discussed the status of several affordable housing projects, including a 40B proposal at 13 Neck Rd. facing sewer capacity issues, and an unsold unit at Blue Heron development.

• Approved $15,000 Housing Production Plan update with MetroWest Development Collaborative (5-0)
• Discussed 40B project at 13 Neck Rd. with sewer capacity issues for 11 units
• Noted unsold affordable unit at Blue Heron development, marketing ongoing

Select Board

This is the agenda for the Lancaster Select Board regular meeting on May 3, 2023. The agenda includes only the agenda document and a meeting packet, with no specific items listed. The meeting appears to be procedural, with no substantive decisions or discussions detailed in the provided text.

The board unanimously approved a Memorandum of Understanding with MassDevelopment to analyze the DCAMM property and accepted a $2,100 grant for environmental review. They also discussed using ARPA funds for the budget deficit but took no action, with members noting they were never asked to authorize that designation. The meeting was otherwise procedural, including approval of prior minutes and adjournment.

• Approved MOU with MassDevelopment for DCAMM property analysis (3-0)
• Accepted $35,000 grant for environmental review of DCAMM property (3-0)
• Approved minutes of April 18, 2023 (3-0)
• Discussed but took no action on using ARPA funds for budget deficit

Agricultural Commission

The Agricultural Commission will meet to review financial and scholarship updates. The body will also hold discussions regarding Chapter 61A and PFAS forever chemicals.

• Finance update
• Scholarship update
• Chapter 61A discussion
• PFAS – Forever Chemicals discussion

The commission approved the minutes from April 10, 2023. Members reviewed account balances and discussed PFAS chemicals and Chapter 61A properties, but no other formal actions were taken.

• Approved April 10, 2023 minutes

Board of Public Works

The Lancaster Board of Public Works is meeting to approve minutes, consider a water abatement request for 155 Seven Bridge Road, and receive updates from the Highway, Water, and Cemetery departments, including the 2023 Water Main Improvement Project. The meeting is open to the public with a comment period.

• 155 Seven Bridge Road Water Abatement Request
• 2023 Water Main Improvement Project Update
• Highway Dept. equipment and projects update
• Water Dept. equipment and projects update
• Cemetery Dept. equipment and projects update

Board of Health

The Board of Health will discuss septic system upgrades and installer licenses. The board is also reviewing permit requests and Title-5 inspection reports for multiple residential properties.

• Discussion of upgrade status for 679 George Hill Rd
• Permit requests for 89 Cleverly Cove Rd, 174 Ponakin Road, 80 Deershorn Road, and 629 George Hill Road
• Well variance discussion for 24 Fuller Ave
• Appointment or re-appointment of the Town Clerk to handle burial permits
• Review of Title-5 Inspection Reports for seven different properties

The Board of Health lifted the license suspension for installer Brian Michalczyk and approved septic system variances for properties on Cleverly Cove Rd and George Hill Rd. The Board also issued deadlines for a landlord to remedy multiple health and safety violations at 55 Sylvan Rd.

• Lifted installers license suspension for Brian Michalczyk (unanimous)
• Approved septic variance for 89 Cleverly Cove Rd (unanimous)
• Approved plan for 629 George Hill Rd to tie 1-bedroom dwelling into existing bed (2-1, 1 abstention)
• Approved memorandum regarding address filing system policy (2-1)
• Approved minutes from February 23 and March 23, 2023 (unanimous)
• Set next meeting date for May 25, 2023 (unanimous)

Historical Commission

The commission approved the minutes from the March 29, 2023 meeting. Members received updates on cemetery grants, hazardous tree removal, and local property developments.

• Approved March 29, 2023 meeting minutes (unanimous)

Recreation Committee

The Lancaster Recreation Committee is meeting virtually to review routine business including the treasurer's report and meeting minutes. The main discussion items are updates on the beach, Thayer Field scoreboard, field maintenance, shade structure, splashpad, and upcoming town meetings. No public hearings are scheduled.

• Beach update
• Thayer Field scoreboard update
• Splashpad update
• Field maintenance discussion
• Town Meeting/Special Town Meeting update

Conservation Commission

The Commission approved a request for tree removal at 171 Fort Pond Inn Road and granted a certificate of compliance for 584 Sterling Road. Two other hearings were continued to May 9, 2023, and previous meeting minutes were approved.

• Approved tree removal at 171 Fort Pond Inn Road with standard order of conditions (5-0)
• Granted Certificate of Compliance for 584 Sterling Road (5-0)
• Granted continuance for 267 Brockelman Road project to May 9, 2023 (5-0)
• Granted continuance for 35 Holiday Lane retroactive NOI to May 9, 2023 (5-0)
• Approved meeting minutes from 3-23-23 (4-0, 1 abstention)
• Approved meeting minutes from 3-28-23 with editorial corrections (4-0, 1 abstention)

Board of Library Trustees

The Thayer Library Trustees' Fundraising subcommittee is meeting to review fundraising efforts, including an update on the Children's Room project and a debrief of the April 1 Library Giving Day event. They will also prepare for the upcoming ATM Budget debate and Town Election Override vote. The meeting includes routine items like approving minutes from March 28 and confirming the next meeting date.

• Children's Room Fundraising project update
• Status of solicitation paperwork
• Debrief of Library Giving Day celebration event on April 1
• Preparations for ATM Budget debate and Town Election Override vote

The subcommittee approved the minutes from the March 28, 2023, meeting. Members discussed the status of the Children’s Room fundraising project and a rejected certificate of solicitation application. The group also debriefed a guest speaker event and noted a private community effort regarding the Annual Town Meeting budget override.

• Approved March 28, 2023, meeting minutes

Finance Committee

The Finance Committee will discuss the FY24 Budget Book, including ARPA and CPA funding requests. The body will also review and vote on recommendations for Town Meeting Warrant Articles.

• FY24 Budget Book review
• ARPA and CPA funding requests
• Town Meeting Warrant Articles recommendations vote

The Finance Committee voted to recommend several Town Meeting Warrant Articles, including a $4 million borrowing request for water main replacement and a 2% raise for certain employees. The committee also recommended the establishment of an Abutter Lot Sales Program and a Tax Fairness Committee.

• Approved meeting minutes from 2/7 and 3/21 (4-0-0)
• Recommended Article 3: Revolving Fund Account Budgets (4-0-0)
• Recommended Article 4: $4 million for Water Main Replacement via borrowing (4-0-0)
• Recommended Article 5: Renewable Energy Enterprise Fund (3-1-0)
• Recommended Article 6: Finance Operation of the Water Department (4-0-0)
• Recommended Article 8: 2% raise for non-union, non-classified employees (4-0-0)
• Recommended Article 13: Establishment of Abutter Lot Sales Program (4-0-0)
• Recommended Article 16: Establishment of Tax Fairness Committee (4-0-0)

Planning Board

The Planning Board will hold public hearings for site plan reviews and stormwater management at three different locations. The board will also discuss recommendations for zoning articles regarding accessory dwelling units and use regulation schedules.

• Public hearing for 696 Fort Pond Road (Site Plan Review, Special Permit, Stormwater Management Plan)
• Public hearing for 65 McGovern Boulevard (Site Plan Review, Special Permit, Stormwater Management Plan)
• Public hearing for 267 Brockelman Road (Site Plan Review, Special Permit, Stormwater Management Plan)
• Public hearing for 201 Hilltop (Remediation)
• Zoning recommendations for Accessory Dwelling Units and Use Regulation Schedule

The Planning Board approved minor modifications to the Thayer Field Master Plan regarding baseball field positioning. The Board also approved recommendations for zoning articles concerning Accessory Dwelling Units and Use Regulation Schedules. Several site plan reviews were continued to future dates.

• Approved minor modifications to Thayer Field Master Plan baseball field positioning (5-0)
• Approved recommendations for Zoning Article on Accessory Dwelling Units (5-0)
• Approved recommendations for Zoning Article for Use Regulation Schedules (5-0)
• Continued 696 Fort Pond Road site plan review to May 8th
• Continued 65 McGovern Boulevard site plan review to May 8th
• Continued 201 Hilltop remediation to June 26th
• Continued 267 Brockelman Road site plan review to May 8th
• Approved meeting minutes for Jan 23, Feb 13, and March 13, 2023

Planning Board

The Lancaster Planning Board will conduct a site walk at 696 Fort Pond Road to review the GFI Special Permit, Site Plan Review, and Stormwater Management Permit application. Interested parties should meet at the roadway entrance at 11 AM.

• Site walk for GFI Special Permit, Site Plan Review, and Stormwater Management Permit at 696 Fort Pond Road

Board of Appeals

The Board of Appeals will hold a public hearing regarding a special permit for Lancaster Youth Baseball and Softball located at 695 Main Street. The meeting also includes a review of minutes from December 15, 2022, and March 23, 2023.

• Public Hearing: Special Permit – Lancaster Youth Baseball and Softball – 695 Main Street

The Board lacked a quorum to hold the scheduled public hearing. The matter regarding the special permit for Lancaster Youth Baseball and Softball was continued to May 25, 2023.

• Continued special permit hearing for Lancaster Youth Baseball and Softball at 695 Main Street to May 25, 2023

Community Preservation Act Committee

The committee approved the minutes from February 16 and March 16, 2023. Members discussed the procurement of project signs, the potential creation of a Facebook page, and the format of the Town Meeting presentation.

• Approved February 16, 2023 minutes (unanimous)
• Approved March 16, 2023 minutes (unanimous)

Housing Authority

The Executive Search Committee met to review candidate submissions for selection. No formal votes or final selections were recorded in the minutes.

• Reviewed candidate submissions for selection

Housing Authority

The Lancaster Housing Authority is holding a special meeting to address a leadership vacancy. The board will vote to fill the Executive Director position.

• Vote to fill Executive Director position

The Board unanimously approved a motion to fill the Executive Director’s position through a management agreement with the Clinton Housing Authority.

• Approved management agreement with Clinton Housing Authority to fill Executive Director position (unanimous)

Select Board

This is the Select Board's regular meeting agenda for April 18, 2023. The agenda lists two items: the agenda itself and meeting materials, both provided as PDF documents. No specific decisions or discussions are detailed in the text provided.

• Regular meeting agenda (PDF)
• Meeting packet (PDF)

Commission on Disability

The Commission on Disability will meet to review minutes from February and March 2023. The body will discuss accessibility for Town Meetings and review the status of recent action items.

• Review and approval of 3/21/23 and 2/21/23 meeting minutes
• Town Meeting Accessibility

The Commission approved minutes from February and March. Members discussed accessibility plans for the May 3 Annual Town Meeting and proposed two new handicapped parking spots at the Prescott Building.

• Approved February and March meeting minutes
• Proposed two additional handicapped parking spots: one in the top Community Center lot and one on Thayer Memorial Drive

School Committees

The committee is meeting to vote on entering an executive session. The session will cover personnel matters and contract negotiation strategy for the Superintendent/Director.

• Discussion of Superintendent-Director reputation, character, physical condition, or mental health
• Discussion of discipline, dismissal, or complaints against public officers or staff
• Contract negotiation strategy for non-union personnel (Superintendent/Director)

Housing Authority

The Executive Search Committee met to interview one candidate for the Executive Director position. The committee discussed the timeline and next steps for the search process.

• Conducted interview for Executive Director with Krisanne Trainque

School Committees

The Nashoba Regional School Committee is holding a regular meeting with an executive session on collective bargaining, followed by public comments and votes on the consent agenda, including FY24 budget hearing minutes and warrants. The committee will also vote on new School Building Committee members and a DECA donation, and discuss the principal search for Center School, school safety, and the FY24 budget book.

• Vote on consent agenda including FY24 Budget Hearing Minutes of 3/8/23 and warrants of April 14, 2023
• Vote on new members of the School Building Committee (Rich Eckel, Stow; David Yesue, Bolton)
• Vote on DECA Donation Acceptance
• Vote on warrant process
• Superintendent's report on principal search for Center School, school safety, FY24 budget book, and hiring process

Board of Library Trustees

The Board of Library Trustees will meet to receive subcommittee reports and conduct new business. The board is scheduled to take a vote regarding the meeting room policy.

• Vote required for Meeting Room policy
• Report on School Reuse
• Report on Community Preservation Act
• Report on Building

The Board reviewed progress on a building feasibility study and noted that current appropriated funds may not last until July 1. No formal policy changes were approved, and a vote on the revised Meeting Room Policy was postponed.

• Postponed vote on revised Meeting Room Policy
• Postponed approval of past minutes
• Adjourned meeting (4-0)

Housing Authority

The Lancaster Housing Authority board is meeting to approve minutes from two March meetings, review the March expense sheet and vacancy report, and receive updates on the Conservation Preservation Act and housing matters. The agenda is largely routine administrative business, with no major policy decisions or public hearings listed.

• Review and approve minutes of March 8 and March 23, 2023 board meetings
• Review and approve March expense sheet
• Vacancy report for March
• Conservation Preservation Act update by Barbara Foster
• Housing updates: annual report for town, grievance panel meeting, unit basement/bathroom redo

The board approved the minutes from March 8 and March 23, the March expense sheet, and the March vacancy report. Members discussed the ongoing director search and noted that CPA projects will be placed on the town warrant.

• Approved March 8, 2023 meeting minutes (unanimous)
• Approved March 23, 2023 meeting minutes (unanimous)
• Accepted March expense sheet (unanimous)
• Approved March vacancy report (unanimous)
• Approved and signed checks (unanimous)

Conservation Commission

The meeting scheduled for April 11, 2023, was canceled. The agenda had listed discussions regarding 584 Sterling Road and 397 Center Bridge Rd.

• Request for Certificate of Compliance: 584 Sterling Road
• Discussion: 397 Center Bridge Rd

Planning Board

The Planning Board will hold public hearings regarding inclusionary zoning and a property at 696 Fort Pond Road. The board will also make recommendations on zoning articles for accessory dwelling units and use regulation schedules.

• Public hearing for 696 Fort Pond Road
• Public hearing for Zoning Article – Inclusionary Zoning
• Recommendation for Zoning Article – Accessory Dwelling Unit
• Recommendation for Zoning Article – Use Regulation Schedule
• Review of stormwater violations and active orders

The Planning Board voted to close the hearing on Inclusionary Zoning and take no action on the proposal. A public hearing for 696 Fort Pond Road was continued to a later date. Reports on Accessory Dwelling Units and the Use Regulation Schedule were postponed.

• Closed hearing on Inclusionary Zoning (4-0-1)
• Voted to take no action on Inclusionary Zoning proposal (4-0-1)
• Continued 696 Fort Pond Road hearing until April 24 (4-0-1)
• Postponed reports on Accessory Dwelling Unit zoning article
• Postponed reports on Use Regulation Schedule zoning article

Agricultural Commission

The commission approved the minutes from the March 6, 2023 meeting. Members discussed scholarship application distribution and the identification of Chapter 61A land for potential purchase. The commission stated it does not recommend the use of sludge or pellets on fields due to PFAS concerns.

• Approved Minutes March 6, 2023

Council on Aging

The Council on Aging Committee will meet to review previous minutes and hold a conversation regarding an override. The meeting includes a fiscal report from Friends of Lancaster and updates on health and human services programming.

• Override conversation
• Friends of Lancaster fiscal report
• Summer potluck series (BBQ, Games and Music)
• R U OK program purchase request
• Elder education series requests

Council on Aging

The Lancaster Council on Aging Committee will review previous meeting minutes, hear a fiscal report from FRIENDS of Lancaster, and discuss updates from the Health and Human Services team, including programming, a summer potluck series, and a potential purchase for the R U OK program. The agenda also includes a scheduled conversation about an override and a public comment period.

• Override conversation at 10:05 AM
• FRIENDS of Lancaster fiscal report by Sheila Casey
• Summer potluck series with BBQ, games, and music
• R U OK program purchase request
• Town Report/Town Meeting request from Jay

Housing Authority

The Executive Director Search Committee is meeting to interview applicants for a Management Service Agreement. The committee will also review and approve minutes from the March 8th meeting.

• Interviews for Management Service Agreement applicants

The Executive Search Committee interviewed three candidates for Management Service Agreements. The committee discussed the timeline and next steps for the process.

• Conducted interviews for Management Service Agreements with Lancaster Housing Authority, Clinton Housing Authority, and Ayer Housing Authority

School Committees

The Minuteman School Committee is holding a retreat to receive Dr. Dawson's Entry Plan Report of Findings. The committee will also vote to enter executive session to review and potentially release past executive session minutes, and will not return to open session.

• Presentation of Entry Plan Report of Findings by Dr. Dawson
• Vote to enter executive session under M.G.L. c. 30A, §21(a)(7)
• Review of executive session minutes from September 27, 2022, January 7–March 14, 2023, and 2014–2019 (with exceptions)

Select Board

The Lancaster Select Board is holding a special meeting to review and act on Sections 285-287 of the Commonwealth's Session Law Acts of 2004 regarding the Lancaster Special Election Ballot Question #1, a Proposition 2½ override. The board will vote on adopting a fair and concise summary of the question for the ballot and set a date to receive arguments for and against the question from Town Administrator Hodges and Finance Director Cheryl Gariepy.

• Vote on ballot summary for Proposition 2½ override
• Set date to receive arguments for/against the override question
• Appointments of Town Administrator Hodges and Finance Director Cheryl Gariepy noted from April 3, 2023 meeting

The Select Board approved the fair and concise summary and yes/no effect statements for Question 1, a Proposition 2 1/2 Override, for the May 8, 2023 election. The Board also designated proponents and opponents to write arguments for the ballot.

• Approved fair and concise summary for Question 1 Proposition 2 1/2 Override (3-0-0)
• Approved one-sentence yes/no effect statements for Question 1 (3-0-0)
• Affirmed Town Administrator Kate Hodges as lead proponent and Finance Director Cheryl Gariepy as lead opponent for Question 1 arguments, due April 21 (2-1-0)
• Authorized Town Administrator to distribute official notifications to proponents and opponents and file with Town Clerk (3-0-0)

Board of Health

The Nashoba Associated Boards of Health is holding a hybrid quarterly meeting to handle administrative matters, including approval of minutes, a discussion about Littleton rejoining the agency, and financial updates. The board will also review DPH grant updates, the FY24 workplan, and a presentation on capacity assessment results. Updates on home health, hospice, community health, and environmental health services are also on the agenda.

• Discussion on Town of Littleton rejoining the agency
• DPH grant updates and FY24 workplan
• 2023-2024 Budget Plan for Nashoba Nursing Service
• Presentation of Capacity Assessment Results Toolkit by DPH
• Approval of minutes from 1/5/23

Select Board

The Select Board is holding a special meeting to review information regarding Town of Lancaster voter information and questions on the Town Ballot.

• Discussion of Town of Lancaster Voter Information and Town Ballot questions

The Select Board met to determine who would draft the 'yes' and 'no' explanations for the 2-1/2 Override Question on the town ballot. The board appointed two individuals to write these statements and scheduled a follow-up meeting for April 7 to approve the text.

• Appointed Town Administrator Kate Hodges to write the 'yes' statement for the 2-1/2 Override Question (3-0-0)
• Appointed Cheryl Gariepy to write the 'no' statement for the 2-1/2 Override Question (3-0-0)
• Scheduled a meeting for April 7, 2023, at 9:30AM to review and approve the statements

Recreation Committee

The committee will discuss Thayer Memorial Park ball field locations, beach status, and a program summary. The meeting includes a discussion on field maintenance funding approval.

• Thayer Memorial Park Ball Field Locations in Master Plan
• Field Maintenance Funding Approval
• Thayer Field Scoreboard Update
• CPA Status
• Beach Status

Historical Commission

The Historical Commission is meeting to review minutes and discuss the removal of hazardous trees from cemeteries. The body will also receive updates on historical panels, property developments, and planning for the 2026 US Semiquincentennial.

• Hazardous Cemetery Tree Removal discussion
• Historic Cemeteries NR Survey/Planning grant update
• Lafayette’s Farewell Tour Anniversary (September 3, 2024) update
• US Semiquincentennial 2026 local plan update
• Historical Panels Project update

The Commission approved the February 22, 2023, meeting minutes. Members discussed progress on cemetery grants, tree removal at Middle Cemetery, and a partnership for a 2024 Bicentennial event.

• Approved February 22, 2023 meeting minutes (unanimous)
• Agreed to partnership for Lafayette’s Farewell Tour event on September 3, 2024
• Approved adjournment of meeting (unanimous)

Conservation Commission

The Lancaster Conservation Commission will hold a public hearing and a continued public hearing on Notices of Intent for properties at 35 Holiday Lane and 0 Lunenburg Road. They will also discuss lifting a cease and desist order, issuing an Order of Conditions, and other business. The meeting is remote via Zoom.

• Public Hearing: Notice of Intent, 35 Holiday Lane (Arsenault)
• Continued Public Hearing: Notice of Intent, 0 Lunenburg Road (Cook Conservation Area, Assessor's map 19 parcel 17A) - Lancaster Land Trust
• Discussion: Request to Lift Cease and Desist Order, 2039 Lunenburg Road (Assessor's map 4 parcel 9) - Harbor Classic Homes
• Discussion: Issuance of Order of Conditions, MCO Cottage Lane (off Deershorn Road) - Assessor's Map 40, Parcels 12, 12D-12Z, 11B-11N, 11P - O'Hagan (PLACES Associates)
• Discussion: Refilling seat for CPA Committee

Board of Library Trustees

The subcommittee approved the minutes from the February 28, 2023 meeting. Members coordinated logistics for a Library Giving Day event on April 1 and discussed public outreach regarding a town budget override.

• Approved February 28, 2023 meeting minutes
• Confirmed Friends of Thayer Memorial Library will sponsor six performances for the summer music series

Planning Board

The Planning Board will hold a public hearing to act upon a petition from 702, LLC. The applicant is proposing a preliminary subdivision plan to create four lots on approximately 375.7 acres.

• Preliminary Subdivision Plan for four proposed lots on 375.7 acres at McGovern Boulevard Extension

Planning Board

The Planning Board will conduct public hearings regarding a standalone energy system and three zoning articles. The board will also review a subdivision request and a cease and desist release.

• Public hearing for 8-megawatt standalone energy system at 65 McGovern Boulevard
• Public hearings on Zoning Articles for Accessory Dwelling Units, Use Regulation Schedule, and Inclusionary Zoning
• Preliminary Subdivision for McGovern Boulevard Extension by 702, LLC
• Request to release Cease and Desist for Harbor Classic Homes at 2038 Lunenburg Road
• Review of stormwater violations and potential fines

The Planning Board voted to issue positive reports for the Accessory Dwelling Unit and Use Regulation Schedule zoning articles. The board also granted a partial release of a cease-and-desist order for a site at 2038 Lunenburg Road. Several other hearings and reviews were continued to future dates.

• Issued positive report for Accessory Dwelling Unit Zoning Article (5-0)
• Issued positive report for Use Regulation Schedule Zoning Article (5-0)
• Approved interim release of Cease-and-Desist order for 2038 Lunenburg Road subject to ConCom conditions (5-0)
• Continued Site Plan Review for 65 McGovern Boulevard to April 24 (5-0)
• Continued Inclusionary Zoning hearing to April 10 (5-0)
• Continued 201 Hilltop violation review to June 8 (4-0-1)
• Continued approval of meeting minutes to April 10

Board of Public Works

The Board of Public Works will receive updates on equipment and projects from the Highway, Water, and Cemetery departments. The meeting includes a specific discussion regarding the 2023 Water Main Improvement Project and guardrail repair and installation.

• 2023 Water Main Improvement Project
• Guardrail repair/installation
• Highway Dept. equipment and project updates
• Water Dept. equipment and project updates
• Cemetery Dept. equipment and project updates

The Board approved the minutes from January 23, 2023. Members discussed a $14.75 million water main project and potential road maintenance costs for Route 62. No other formal votes on funding or contracts were recorded.

• Approved January 23, 2023 meeting minutes (unanimous)

Board of Appeals

The Board of Appeals will hear a petition by FT Pond Realty, LLC regarding the construction of three new warehouse facilities. The request seeks a Special Permit for building height under Section 220-12.B(3) of the Lancaster Zoning Bylaw.

• Special Permit for building height at 696 Fort Pond Road
• Construction of three new warehouse facilities

Board of Appeals

The Board of Appeals will conduct a public hearing regarding a special permit application from FT Pond Realty LLC. The meeting also includes a review of the January 26, 2023, minutes.

• Public Hearing: Special Permit for FT Pond Realty LLC at 696 Fort Pond Road

The Board of Appeals approved a Special Permit for FT Pond Realty LLC to exceed the 40-foot height limit for three proposed warehouses. The approved heights are 42.16 feet, 44 feet, and 44.5 feet. The board also approved the minutes from the January 26, 2023 meeting.

• Approved Special Permit for warehouse heights of 42.16', 44', and 44.5' at 696 Fort Pond Road
• Approved minutes of 1-26-23

Select Board

The Select Board is reviewing the FY24 budget proposal which includes a projected $1.15 million deficit. The presentation outlines various staff-level cuts made to reduce the deficit and discusses potential tax implications including a $1.2 million override.

• $1.15 million current deficit
• $1.2 million or $1.3 million override alternatives
• 6% total budget increase for FY24
• Budget Forum on March 23, 2023
• Town Meeting on May 3, 2023

The Select Board conducted a budget forum where town administrators and department heads described the impact of budget cuts. Residents asked questions regarding the tax rate, the proposed override, and the new high school bond. No substantive votes were taken other than to adjourn the meeting.

• Adjourned meeting (3-0)

Conservation Commission

The Conservation Commission is meeting to discuss and vote on a proposal to reduce the board to five members.

• Vote to reduce the Conservation Commission to a 5-member board

The Conservation Commission approved a motion to add an article to the town meeting warrant to reduce the board from 7 to 5 members. The commission also discussed the potential appointment of a fifth member and a vernal pool inspection at 10 Fire Road 54.

• Approved motion to adopt article 16 for the town meeting warrant to reduce board size from 7 to 5 members (4-0)

Board of Health

The Board of Health will discuss several property matters including a sewer tie-in variance at 679 George Hill Road and farm labor housing at 241 Chase Hill Rd. The meeting also includes discussion regarding an attempt to change the single address file system in the Prescott Building.

• Variance request for 679 George Hill Road regarding sewer tie-in requirements
• Farm labor housing discussion at 241 Chase Hill Rd
• Proposed geothermal project at 119 Old Common Rd
• Title-5 Inspection Reports for six properties
• Discussion of BOH file system changes in the Prescott Building

The Board of Health approved a request for farm labor housing at 241 Chase Hill Rd subject to a permanent 4-bedroom deed restriction. The board also accepted a proposal for a geothermal system at 119 Old Common Rd pending water department approval. Members discussed a dispute regarding the management of BOH records in the Prescott Building.

• Approved farm labor housing at 241 Chase Hill Rd with a permanent 4-bedroom deed restriction (3-0)
• Approved geothermal system proposal at 119 Old Common Rd pending water department review (3-0)
• Passed Title-5 reports for 503 White Pond Rd, 71 South Meadow Rd, and 61 Schumacher Rd
• Issued conditional Title-5 passes for 195 White Pond Rd, 80 Deershorn Rd, and 174 Ponakin Rd
• Tabled variance request for 679 George Hill Rd until next meeting
• Tabled post-inspection status for 55 Sylvan Rd until next meeting

Housing Authority

The Lancaster Housing Authority board will review the proposed Annual Plan for fiscal year 2024, take public comment, and vote on approval. This is the main substantive item on the agenda; the rest is procedural.

• Review of proposed Annual Plan FY 2024
• Public comment on the proposed Annual Plan FY 2024
• Board approval of the Annual Plan FY 2024

The Lancaster Housing Authority held a special board meeting to review the proposed annual plan. The board unanimously approved the plan.

• Approved annual plan (unanimous)

Commission on Disability

The Commission on Disability will meet to review previous minutes and discuss the 2023 planning calendar. The agenda also includes updates on recent activity status and other necessary items.

• Review and approval of February 21, 2023, meeting minutes
• Discussion of 2023 Commission on Disability planning, activities, and calendar

The Commission reviewed the 2023 initiatives calendar and discussed potential additions to handicap parking at the Prescott building. Members also addressed technical needs for ADA town meeting captioning and a citizen complaint regarding snow removal on Holiday Lane.

• Reviewed 2023 COD initiatives calendar
• Proposed additional handicap parking spots at the Prescott building
• Proposed re-examination of parking signage at the old town hall
• Identified need for closed captioning technical assistance for Zoom town meetings

Finance Committee

The agenda is procedural boilerplate and does not list specific discussion items or decisions. Provided materials include an expense analysis and the adopted FY24 budget book.

The Finance Committee voted to approve the FY23-24 budget as presented. The committee also scheduled its next meeting for April 25.

• Approved FY23-24 budget as presented (4-1-0)
• Scheduled next meeting for April 25

Select Board

The Select Board approved several articles for the upcoming Annual Town Meeting, including a new Personnel Bylaw and a Tax Fairness Committee. The Board also reviewed the FY24 budget and a proposed Proposition 2-1/2 override to address a $1.2 million deficit.

• Approved March 6, 2023 meeting minutes (2-0-0)
• Approved placing Nashoba Regional School District Agreement on ATM Warrant (2-0-0)
• Approved placing creation of Personnel Bylaw on ATM Warrant (2-0-0)
• Approved placing Establishment of an Abutter Lot Sales Program on ATM Warrant (2-0-0)
• Approved placing Special Legislation – DCAMM Parcel Conveyance on ATM Warrant (2-0-0)
• Approved placing Establishment of a Tax Fairness Committee on ATM Warrant (2-0-0)
• Approved placing Special Legislation for Exemption to Firefighter Age Requirement on ATM Warrant (2-0-0)
• Approved placing Unclassified Wage Schedule on ATM Warrant (2-0-0)

Community Preservation Act Committee

The Community Preservation Act Committee will meet to discuss questions and comments regarding Town Meeting articles 9 and 10. The body will also review CPA funds at work signs and approve previous meeting minutes.

• Discussion of Lancaster CPA Town Meeting articles 9 and 10
• Review of CPA funds at work signs
• Approval of minutes from Feb. 16, March 2, and March 23, 2023

Community Preservation Act Committee

This meeting has no published agenda. The only available material is the minutes from prior meetings, so there are no specific items being decided or discussed.

The committee decided to present all projects in a single town meeting article to be voted on separately. The committee also approved the 2024 budget presentation. Members discussed potential liability and public perception regarding a church portico project.

• Approved presenting all projects in a single article as a list for separate voting (Unanimous)
• Approved Chairman Lakin Servey's 2024 budget presentation (Unanimous)
• Adjourned meeting at 6:49 pm (Unanimous)

Board of Assessors

The Board of Assessors will meet to vote on Fiscal Year 2023 real property tax abatements and statutory/CPA exemptions. The board will also review contracts for tax map and personal property maintenance for FY2024. Additionally, members will discuss a request for proposals for property tax assessment services and cyclical inspections.

• Vote on Fiscal Year 2023 Real Property Tax Abatements
• Vote on Statutory/CPA Exemption Applications for FY2023
• Vote on Chapter 61 Forestry application FY2024
• Contract review for CAI Technologies (tax map maintenance) and Real Estate Research Consultants Inc (personal property maintenance & utility appraisal services)
• Discussion of RFP for FY2024 Property Tax Assessment Services and Cyclical Inspections

The Board approved several statutory and CPA tax exemptions and denied others based on income limits. It also renewed maintenance contracts with CAI Technologies and RRC and extended filing deadlines for four exempt organizations.

• Approved 2 Clause 17D, 1 new Clause 22, 2 Clause 22E, 3 Clause 41C, and 4 CPA exemption applications (2-0-0)
• Denied 2 Clause 41C applications for exceeding income/asset limits (2-0-0)
• Denied Senior Tax Deferral application for exceeding income limit (2-0-0)
• Accepted Chapter 61 application and forest management plan for map/parcel 41-98F for FY2024 (2-0-0)
• Extended State Tax Form 3ABC filing deadlines for Doctor Franklin Perkins School, Robert F Kennedy Children’s Action Corp, Sterling Land Trust, and Trivium School Inc (2-0-0)
• Renewed FY2024 contracts for CAI Technologies and RRC (2-0-0)
• Agreed to post RFP for 3-year assessment services contract for FY2024
• Agreed to post RFP for cyclical inspections in fall 2024 for FY2025

Conservation Commission

The commission voted to close the public hearing for the Jones Crossing project, though a final decision on the Order of Conditions is pending. Two other public hearings were continued to future dates. The board also discussed reducing its membership to five members via a town vote.

• Closed public hearing for Jones Crossing (3-1)
• Continued hearing for Laurel Hill/Harbor Classic Homes (4-0)
• Continued hearing for 0 Lunenburg Road to March 28th (4-0)
• Approved meeting minutes from Feb 28, 2023 (3-0-1)

Board of Appeals

The Lancaster Planning Board will hold a public hearing on March 13, 2023, to consider a petition by FT Pond Realty, LLC, and Mount Laurel Realty Trust for a site plan, special permit, and stormwater management plan. The proposal involves constructing three industrial warehouse buildings totaling 456,500 square feet with associated site improvements at 696 Fort Pond Road. The property is in multiple zoning districts, including EZ, EZ-A, WR, PWSOD, and IPOD-2.

• Petition for site plan, special permit, and stormwater management plan
• Construction of three industrial warehouse buildings totaling 456,500 square feet
• Property at 696 Fort Pond Road, Assessor's Map 5, Parcels 26b, 27, 32, 32a
• Includes parking, loading, stormwater features, utilities, lighting, and landscaping

Planning Board

The Planning Board will hold a public hearing to act upon a petition for a site plan and special permit. The proposal involves the construction of three industrial warehouse buildings totaling 456,500 s.f. at 696 Fort Pond Road.

• Petition by FT Pond Realty, LLC, and Mount Laurel Realty Trust for 456,500 s.f. of industrial warehouse buildings at 696 Fort Pond Road
• Request for Special Permit and Stormwater Management Plan
• Proposed site improvements including employee parking, loading and trailer parking, and site lighting

Planning Board

The Lancaster Planning Board will hold public hearings on a site plan review, special permit, and stormwater management permit for an 8-megawatt standalone energy system at 65 McGovern Boulevard, and a site plan review, special permit, and stormwater management plan at 696 Fort Pond Road. The board will also consider an Approval Not Required request for 0 Fort Pond Road, a request to release a cease and desist for Harbor Classic Homes at 2039 Lunenburg Road, and review violations and active orders, potentially assessing fines for stormwater violations. The meeting is hybrid, held in the Nashaway Meeting Room and via Zoom.

• Public hearing: Site Plan Review/Special Permit/Stormwater Management Permit for 8-megawatt standalone energy system at 65 McGovern Boulevard (ZPB 2020-22 LLC)
• Public hearing: Site Plan Review, Special Permit, Stormwater Management Plan at 696 Fort Pond Road
• Public meeting: Approval Not Required request for 0 Fort Pond Road (Rand Whitney)
• Public meeting: Request for release of Cease and Desist for Harbor Classic Homes at 2039 Lunenburg Road
• Review of violations and active orders, including potential fines for stormwater violations

The board approved a filing for 580 Fort Pond Road and continued two other project reviews to future dates. A public hearing was held for a proposed industrial development at 696 Fort Pond Road, which remains under review pending peer reports.

• Approved Approval Not Required for Rand Whitney at 580 Fort Pond Road (4-0)
• Continued review of 8-megawatt energy system at 65 McGovern Boulevard to March 27 (4-0-1)
• Continued review of 696 Fort Pond Road project to April 10 (4-0)
• Continued approval of February 13 and January 23 meeting minutes to next meeting

Board of Library Trustees

The Board of Library Trustees will conduct a meeting including reports from the Chair, subcommittees, and the Director. The agenda includes updates on building matters and an advocacy legislative breakfast.

• Building Updates report by Mulé
• Advocacy Legislative Breakfast report by Spanagel

The Board reviewed a building feasibility study and noted that the library budget may not last until July 1. No formal votes were taken on policy or grants, though the Board discussed promoting a town override vote.

• Postponed vote on revised Meeting Room Policy
• Postponed approval of past minutes
• Adjourned meeting (4-0)

Housing Authority

The committee is meeting to review application submissions for the Executive Director position. Members will also determine dates for upcoming interviews.

• Review of application submissions
• Scheduling of candidate interviews

The Executive Search Committee reviewed resumes, letters of interest, and candidate matrices for the Executive Director position. The committee also reviewed the Management Service Agreement process and determined interview scheduling.

• Reviewed Executive Director resumes and letters of interest
• Reviewed Management Service Agreement process and questionnaire
• Reviewed candidate matrices provided by DVMainsail
• Determined interview days

Housing Authority

The Board will review financial documents including the February expense sheet and quarterly operating statements ending 12/31/2022. The meeting includes updates on attic insulation and the Community Preservation Act.

• Review of quarterly operating statements ending 12/31/2022
• Bad debt write off
• Housing updates regarding attic insulation
• Community Preservation Act update by Barbara Foster
• February vacancy report

The Board approved the February expense sheet and the Quarterly Operating Statement for 12-31-22. A bad debt write-off of $175.00 was also approved. The board noted that mold was found in one unit during attic insulation and is being remediated.

• Approved February 8, 2023 meeting minutes (unanimous)
• Approved Quarterly Operating Statement for 12-31-22 (unanimous)
• Approved $175.00 bad debt write off (unanimous)
• Approved February expense sheet (unanimous)
• Approved and signed checks (unanimous)

Select Board

The Lancaster Select Board is holding its regular meeting on March 6, 2023. The agenda includes only the agenda and meeting materials documents, with no specific action items listed. This appears to be a procedural meeting with no substantive decisions or discussions detailed in the provided text.

The Select Board voted to hire an investigator for a Human Resources complaint, with funding to come from the legal budget. The Board also reviewed FY2024 budget figures and received a budget presentation from Minuteman Regional Vocational Technical High School.

• Approved hiring of an investigator for a Human Resources matter (3-0-0)
• Approved minutes of February 27, 2023 (3-0-0)

Agricultural Commission

The Lancaster Agricultural Commission will meet to review and approve minutes from January 9, 2023, discuss Chapter 61A (a tax incentive program for agricultural land), consider scholarship matters, and finalize the 2022 annual report. Time is reserved for unanticipated new business.

• Review and approve January 9, 2023 minutes
• Chapter 61A discussion
• Scholarship discussion
• Finalize 2022 Annual Report
• New business (unanticipated topics)

The meeting agenda listed discussions regarding Chapter 61A, scholarships, and the 2022 Annual Report. The provided text does not record any votes or final decisions.

Council on Aging

The committee will review previous meeting minutes and hear a report from the Board of Health. The Director of Health and Human Services will provide updates on topics including the Senior Tax Program, emergency shelter, and kitchen operations.

• Board of Health appearance by Jeff Paster
• Friends of Lancaster fiscal report by Sheila Casey
• Updates on Generator/Emergency shelter
• Updates on Senior Tax Program
• Kitchen update

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will review and possibly vote on five funding requests for CPA projects, including historic window restoration at Thayer Memorial Library, portico restoration at Bulfinch Meeting House, a pre-restoration assessment at Middle Cemetery, fence replacement at Thayer Field, and field resurfacing and dugout replacement at Thayer Park/Mill St. They will also discuss a CPA warrant article for Town Meeting and approve prior meeting minutes.

• Thayer Memorial Library Historic window restoration
• Bulfinch Meeting House Portico Restoration
• Middle Cemetery Pre-Restoration Assessment
• Thayer Field Fence Replacement
• Thayer Park/Mill St Field Resurfacing and Dugout Replacement

Affordable Housing Trust

The Lancaster Affordable Housing Trust is discussing recommended by-law amendments for the Annual Town Meeting. The body is also reviewing updates to the subsidized housing inventory and the project pipeline.

• By-law amendments regarding Accessory Dwelling Units and Inclusionary Zoning
• 40B Re-Sale of 402 Yellow Birch Lane, Unit 29 (Blue Heron Pond Condominiums) with a maximum resale price of $250,700
• Review of Active and Inactive Pipeline status changes

The Trust approved the January 5, 2023 meeting minutes and decided not to submit an official statement regarding deed restrictions for Accessory Dwelling Units. Members reviewed updates on several housing pipeline projects and the status of state legislation for the DCAMM property acquisition.

• Approved January 5, 2023 meeting minutes (4-0-0)
• Tabled February 2, 2023 meeting minutes
• Decided not to submit an official statement regarding ADU bylaw deed restrictions
• Agreed to email Town Administrator and Select Board regarding Plan Approval Authority nominations

Board of Health

The Executive Committee will meet to receive a review of Capacity Assessment Data Results from surveys conducted in Fall 2022. The Massachusetts Department of Public Health and its contractor will also provide a Capacity Assessment Results Toolkit to support data use.

• Review of Fall 2022 Capacity Assessment Data Results
• Provision of Capacity Assessment Results Toolkit

Board of Library Trustees

The Thayer Library Trustees’ Fundraising subcommittee is meeting to review updates on the Children’s Room fundraising project. The group will discuss solicitation paperwork and the RFP for the Windows Restoration Project Phase 2.

• Children’s Room Fundraising project update
• RFP for Windows Restoration Project Phase 2
• Preliminary plans for Library Giving Day on April 4
• Debrief of Feb. 17 Library Legislative Day

The subcommittee approved the minutes from the December 27, 2022 meeting. Members received a status report on the Children’s Room fund and discussed preliminary plans for Library Giving Day in April.

• Approved December 27, 2022 meeting minutes

Conservation Commission

The Conservation Commission is conducting public hearings for projects at 26 Shirly Road, 0 Lunenburg Road, and Jones Crossing. The body will also discuss a request to lift a cease and desist order for a property on Lunenburg Road.

• Public hearing for Determination of Applicability at 26 Shirly Road
• Public hearing for Notice of Intent at 0 Lunenburg Road (Cook Conservation Area)
• Continued public hearing for Notice of Intent at Jones Crossing (off Deershorn Road)
• Request to lift cease and desist order for Harbor Classic Homes at 2039 Lunenburg Road

The Commission approved a negative determination of applicability for a septic system at 26 Shirley Road. It voted to require a peer review of wetland areas for the Jones Crossing project and continued hearings for the Lancaster Land Trust and Harbor Classic Homes. The board also agreed to seek legal counsel regarding quorum requirements.

• Issued negative determination of applicability for 26 Shirley Road septic replacement (4-0)
• Approved continuance to March 14, 2023, for 0 Lunenburg Road (4-0)
• Approved hiring a consultant for peer review of wetland areas at Jones Crossing (4-0)
• Approved continuance to March 14, 2023, for Jones Crossing (4-0)
• Approved continuance to March 14, 2023, for 2039 Lunenburg Road (4-0)
• Agreed to consult Town Counsel regarding quorum requirements

Select Board

This is a regular Select Board meeting. The agenda contains only the agenda document and a meeting materials packet, with no specific action items listed in the provided text.

• Regular meeting agenda posted
• Meeting materials packet available

The Select Board and Finance Committee both approved the proposed Fiscal Year 2024 Town Budget, which includes a projected deficit of $1.35 million and a requested override of $1.5 million. The board also updated several municipal fees and approved a land-use request for a dog testing event.

• Approved FY2024 Town Budget as proposed (Select Board 3-0-0; Finance Committee 5-0-0)
• Authorized Town Administrator to act on Municipal Aggregation RFP (3-0-0)
• Set One Day Liquor License fees to a flat $100 effective 7/1/23 (3-0-0)
• Increased ambulance fee to $1,131.00 and mileage to $33.00 per mile effective 7/1/23 (3-0-0)
• Approved North America Deutsch Kurzhaar Club use of Pine Hill Road parcel for April 15, 2023 (3-0-0)
• Approved special one-day liquor licenses for First Church of Christ (3-0-0)
• Accepted resignation of Win Clark from Memorial School Reuse Committee (3-0-0)
• Approved meeting minutes from February 6 and February 13, 2023 (3-0-0)

Planning Board

The Planning Board will hold a public hearing regarding a site plan and special permit for a standalone energy system. The board will also review stormwater violations and discuss potential updates to zoning or use tables.

• Public hearing for 8-megawatt standalone energy system at 65 McGovern Boulevard (ZPB 2020-22 LLC)
• Review of stormwater violations and active orders for 201 Hilltop Road
• Discussion of potential Zoning or Use Table updates

Finance Committee

The provided agenda contains only links to financial documents and does not list specific items for discussion or decision. The materials include expense analysis, salary analysis, and trial balance records.

Board of Health

The Board of Health is meeting to discuss variance requests and review inspection reports. The body will also address a beaver dam complaint and a DEP-requested inspection of the town landfill. Other agenda items include COVID-19 updates and housing code changes.

• Variance request for 679 George Hill Road regarding sewer tie-in requirement
• Variance request hearing for 103 Cleverley Cove Road
• Title-5 Inspection Reports for 503 White Pond Rd and 61 Schumacher Rd
• Inspection of town landfill on Lunenburg Road per DEP request
• Inspection findings for 55 Sylvan Rd units 1 and 2

The Board of Health approved a variance for a final certificate of compliance at 103 Cleverly Cove Road. The board also reviewed Title-5 inspection reports and addressed several property complaints and town inspections.

• Approved variance for final certificate of compliance at 103 Cleverly Cove Road (2-0)
• Passed Title-5 inspection for 503 White Pond Road
• Passed Title-5 inspection for 61 Schumacher Road
• Directed Bill Brookings to draft a letter to the owner of 679 George Hill Road regarding sewer tie-in requirements
• Decided to send Mr. Farnsworth's comments regarding 696 Fort Pond Road to the Planning Board
• Issued orders to correct findings at 55 Sylvan Road with a 30-day deadline

Historical Commission

The Lancaster Historical Commission will review minutes, discuss a grant for historic cemeteries, and get updates on the Memorial School reuse project and plans for a 2024 bicentennial event marking Lafayette's Farewell Tour. They will also cover a Community Preservation Committee application and a historical panels project.

• Historic Cemeteries NR Survey/Planning grant update
• Memorial School Re-use update
• Bicentennial Event — Lafayette’s Farewell Tour September 3, 2024
• Local plan for US Semiquincentennial in 2026 / potential grant partnerships
• Community Preservation Committee (CPC) application update

Commission on Disability

The Commission on Disability is meeting to review minutes from January 17, 2023, and plan activities for 2023. The body will also review the status of recent action items.

• Review and approval of 1/17/23 meeting minutes
• 2023 COD Planning and Activities
• Status update on recent action items

The Commission approved the January 2023 minutes and assigned members to lead initiatives regarding town meeting and website accessibility. Members also discussed citizen concerns regarding senior check-in programs and town hall parking accessibility.

• Approved January 2023 minutes
• Assigned Lesley Allison to lead town meeting accessibility initiative
• Assigned Jim Peters to lead town website accessibility project
• Assigned Daryl Blaney and Kathy Suits to continue town business accessibility efforts
• Determined that town meeting accessibility is an action item for the coming year

Community Preservation Act Committee

The Community Preservation Act Committee is reviewing several fund requests for historic restorations and athletic field improvements. The body will also discuss project signage and outreach efforts.

• Thayer Memorial Library Historic window restoration request
• Bulfinch Meeting House Portico Restoration request
• Middle Cemetery Pre-Restoration Assessment request
• Thayer Field fence replacement, resurfacing, and dugout replacement requests
• Lancaster Community Activity Center and Outdoor Pavilion request

Recreation Committee

The Lancaster Recreation Committee will meet to discuss updates on Community Preservation Act (CPA) projects, a reduction in the Thayer Park plan, and a ball field maintenance plan. The agenda also includes a treasurer's report, approval of minutes, and filling an empty commission seat. No public hearings or major votes are scheduled.

• CPA Update
• Thayer Park Plan Reduction
• Ball Field Maintenance Plan
• Shade Structure discussion
• Empty Commission Seat

Memorial School Re-use Committee

The committee is meeting to discuss the progress of action items regarding the future use of the Memorial School property. Members will review a Community Preservation Act (CPA) application and a Concept Document previously presented to the Selectboard.

• Review of CPA application and Concept Document
• Discussion of the resignation of Win Clark
• Updates to the MSRC webpage including the Phased Project plan
• Review of Myths and Facts documents submitted for legal review

The committee approved the posting of a presentation to the MSRC webpage and authorized several modifications to the website's content. Members discussed the possibility of a warrant article for the May Annual Town Meeting regarding Thayer Field recreational restrictions.

• Approved minutes from 01-14-2023 and 02-01-2023 meetings
• Approved posting the CPA and Concept Documents presentation to the MSRC webpage (unanimous)
• Approved removing Prescott Building information from the MSRC webpage (unanimous)
• Approved updating committee member information on the MSRC webpage (unanimous)
• Approved posting the Phased Project Plan to the MSRC webpage (unanimous)
• Approved updating the Mission Statement title to 'Mission Statement & Path Forward' (unanimous)

Conservation Commission

The Conservation Commission will hold a public hearing regarding a Notice of Intent for Jones Crossing. The body will also discuss a cease and desist order and a right of way.

• Public Hearing: Notice of Intent for Jones Crossing (off Deershorn Road)
• Discussion: Cease and Desist Order for 397 Center Bridge Road (Pittol)
• Discussion: National Grid right of way

Select Board

The Lancaster Select Board is holding a regular meeting. The agenda consists of two items: the agenda itself and the meeting materials packet. No specific decisions or discussions are listed beyond the approval of these documents.

• Review of the February 13, 2023 Select Board regular meeting agenda
• Review of the February 13, 2023 Select Board meeting packet

The Select Board scheduled the 2023 Annual Town Meeting and opened the Town Meeting Warrant. The Board also decided not to exercise the town's right of first refusal for an affordable housing unit at 402 Yellow Birch Lane.

• Scheduled Annual Town Meeting for May 3, 2023, at 7:00PM (3-0-0)
• Approved opening the Town Meeting Warrant (3-0-0)
• Decided not to exercise Right of First Refusal for 402 Yellow Birch Lane (3-0-0)

Planning Board

The Planning Board will hold a public hearing regarding permits for a standalone energy system. The board will also review stormwater violations at 201 Hilltop Road and discuss potential updates to zoning or use tables.

• Public hearing for Site Plan Review, Special Permit, and Stormwater Management Permit for an 8-megawatt standalone energy system at 65 McGovern Boulevard (ZPB 2020-22 LLC)
• Review of stormwater violations and potential fines for 201 Hilltop Road
• Discussion of potential Zoning or Use Table updates or revisions

The Planning Board approved modifications to Accessory Dwelling Unit plans, including size limits of 1,500 square feet or 50% of the main unit. The Board also voted to hold hearings regarding changes to the Inclusionary Zoning Bylaw and the Use Table. A permit for an energy system at 65 McGovern Boulevard was continued.

• Approved modifications to Accessory Dwelling Unit plans (5-0)
• Voted to hold a hearing for Inclusionary Bylaw changes proposed by Affordable Housing Trust (5-0)
• Voted to hold a hearing for proposed changes to the Use Table (5-0)
• Continued Site Plan Review for 8-megawatt energy system at 65 McGovern Boulevard for 2 weeks (5-0)
• Approved meeting minutes from 7-11-22 and 7-25-22 (5-0)
• Approved meeting minutes from 8-8-22, 8-24-22, 9-26-22, 10-6-22, and 10-24-22 (5-0)

Board of Library Trustees

The Board of Library Trustees will meet to discuss building updates and legislative advocacy. The board is scheduled to take a vote regarding strategic planning.

• Vote on strategic planning
• Building updates report
• Advocacy Legislative Breakfast report

The Board approved the draft Strategic Plan and accepted minutes from four previous meetings. Members discussed preparations for an upcoming Legislative Breakfast and the status of the Children's Room windows project.

• Accepted minutes from October, November, December 2022 and January 2023 (6-0)
• Accepted the draft Strategic Plan (6-0)
• Rejected proposal to require material complaints be made in person rather than electronically

Housing Authority

The Board will review several construction projects including community room flooring and a sewer project. The meeting also includes reviews of the January expense sheet, vacancy report, and an audit.

• Project 147061: replacement of flooring in community room
• Project 147062: Sewer project work order/scope of services
• Agreed Upon Procedures Audit review
• January Expense Sheet and Vacancy report

The Board unanimously approved the payment schedule for sewer project 147062 and completion certificates for VCT installation in the community room. The Board also accepted the January expense sheet and vacancy report. A director search is ongoing with a February 13, 2023, application deadline.

• Approved Agreed Upon Procedures Audit (unanimous)
• Approved Certificate of Substantial Completion for project 147061 VCT installation (unanimous)
• Approved small projects form for project 147061 (unanimous)
• Approved Certificate of Final Completion for project 147061 (unanimous)
• Approved work order/scope of services payment schedule for project 147062 sewer project (unanimous)
• Accepted January expense sheet (unanimous)
• Accepted January vacancy report (unanimous)
• Approved and signed checks (unanimous)

Finance Committee

The Finance Committee will review the draft FY23-24 budget book and actuals for FY22-23. Members will examine the 1-5 year plan regarding $4M in annual tax income from the Capital Group. The meeting also includes discussions on regional school costs and support.

• Review of Capital Group $4M annual tax income forecast
• FY23-24 Draft Budget Book Review
• FY22-23 Budget Report actuals update (July-Jan)
• NRHS Superintendent Letter regarding regional support
• NRHS Budget/Audit Committee Report

Select Board

This is a procedural agenda for the Lancaster Select Board's regular meeting on February 6, 2023. The agenda lists only the agenda and meeting materials documents, with no specific action items or discussion topics provided.

The Select Board approved a special permit renewal for earth product removal at 450 Fort Pond Road with specific corrective actions. The Board also directed the Town Administrator to investigate deed restrictions regarding the Memorial School site. Other actions included accepting a retiree cost-of-living increase and making Historical Commission appointments.

• Approved Special Permit renewal for Fort Pond, LLC to remove earth products (3-0-0)
• Directed Town Administrator to work with Town Counsel on Memorial School deed restrictions (3-0-0)
• Accepted cost-of-living increase for retirees in the Worcester Regional Retirement System (3-0-0)
• Appointed John “Sandy” Foster to the Historical Commission (3-0-0)
• Accepted resignation of Joan Richards from the Historical Commission (3-0-0)
• Denied motion to set Annual Town Meeting for May 3, 2023 (0-3-0)
• Tabled FY24 budget book review (3-0-0)
• Approved January 3, 2023 meeting minutes (3-0-0)

Agricultural Commission

The Agricultural Commission will meet to discuss Chapter 61A and scholarships. The body also intends to finalize its 2022 Annual Report.

• Chapter 61A discussion
• Scholarship discussion
• Finalization of 2022 Annual Report

Affordable Housing Trust

The Lancaster Affordable Housing Trust is meeting to review recommended by-law amendments for the May 1, 2023, Annual Town Meeting. The body will also review the subsidized housing inventory pipeline and specific property notices.

• By-law amendments regarding Accessory Dwelling Units
• By-law amendments regarding Inclusionary Zoning
• Correspondence regarding former AUC property on George Hill Road
• Town Notice of 40B Re-Sale for Blue Heron on High Street Extension

The Board approved recommendations to modify the Accessory Dwelling Unit (ADU) and inclusionary zoning bylaws for forwarding to the Planning Board. The Trust also recommended that the Town not exercise its right of first refusal on a subsidized housing unit at Blue Heron.

• Re-appointed Chair Petracca (5-0)
• Re-appointed Secretary Streeter (5-0)
• Approved minutes from Sept 2 and Dec 1, 2022 (4-0-1)
• Approved proposed ADU bylaw changes and forwarded to Planning Board (5-0)
• Approved inclusionary zoning bylaw changes and forwarded to Planning Board (5-0)
• Recommended Select Board not exercise right of first refusal on Blue Heron SHI unit (5-0)

Memorial School Re-use Committee

The Memorial School Re-use Committee will discuss progress on current action items. The body is reviewing a Community Preservation Act (CPA) application and a concept document regarding the future use of the Memorial School property.

• Review of CPA application
• Review of Concept Document
• Discussion of additions to the MSRC webpage

The committee met to discuss the history of the project and the pursuit of funding for a Community Activity Center and Pavilion engineering study. No formal votes were taken due to a late start caused by technical difficulties. Residents provided public comment regarding preferences for affordable housing, senior housing, and recreational use.

Conservation Commission

The Conservation Commission will continue a public hearing on a Notice of Intent for property at 132 Fort Pond Inn Road (Assessor's Map 5, Parcel 15) submitted by the YMCA of Central Massachusetts. The commission will also discuss invasive species eradication at Thayer Field, a request for extension regarding South Meadow Pond, and a renewal of a special permit for 580 Fort Pond LLC to remove earth products. Miscellaneous agenda topics concerning commission function and organization will be addressed, and minutes from the January 10, 2023 meeting will be reviewed for approval.

• Continued public hearing on Notice of Intent for 132 Fort Pond Inn Road (YMCA of Central Massachusetts)
• Discussion of Thayer Field invasive species eradication
• Request for extension of Order of Conditions for South Meadow Pond
• Renewal of Special Permit to Remove Earth Products for 580 Fort Pond LLC
• Review and approval of meeting minutes from January 10, 2023

The Commission approved a standard order of conditions for the YMCA of Central Massachusetts at 132 Fort Pond Inn Rd and granted a one-year extension for the South Meadow Pond remediation. Members discussed an invasive species plan for Thayer Field and the development of objective buffer zone standards.

• Issued standard order of conditions to YMCA of Central Massachusetts (3-0)
• Approved one-year extension for South Meadow Pond (4-0)
• Approved January 10th, 2023 meeting minutes with corrections (4-0)

Council on Aging

The Council on Aging Committee will meet to review the Friends of Lancaster fiscal report and receive updates from the Director of Health and Human Services. The meeting includes scheduled appearances from the Nashoba Regional School District and the Board of Health.

• Fiscal report from Friends of Lancaster
• Updates on generator/emergency shelter and kitchen
• Discussion on Memorial School future
• Review of Senior Tax Program
• Appearance by Kirk Downing, Superintendent Nashoba Regional School District

Council on Aging

The Council on Aging will review the Friends of Lancaster fiscal report and receive updates from the Director of Health and Human Services. The meeting includes scheduled appearances from the Nashoba Regional School District Superintendent and the Board of Health.

• Friends of Lancaster fiscal report
• Discussion on generator/emergency shelter
• Updates on the Senior Tax Program
• Discussion on the future of Memorial School
• Kitchen and electric bill updates

Board of Appeals

The Board of Appeals will hold a public hearing to act upon a petition from Keith Kopley and Kalon Farms, Inc. The applicant is seeking a modification to a variance from Section 302-29 of the Lancaster Zoning Bylaw.

• Variance modification request for 339 Seven Bridge Road (Assessor’s Map 30, Parcel 128)

Board of Appeals

The Board of Appeals will hold a public hearing regarding a variance modification for Kalon Farms. The board will also discuss a modification to MCO Cottage Rentals 40B and the reorganization of the Zoning Board of Appeals.

• Public hearing: Request for Modification to Variance – 339 Seven Bridge Road – Kalon Farms
• Request for minor modification to MCO Cottage Rentals 40B
• Re-organization of the Zoning Board of Appeals

The Board appointed new leadership roles for its members. Additionally, a hearing request for a variance modification at 339 Seven Bridge Road was withdrawn without prejudice.

• Withdrew hearing for variance modification at 339 Seven Bridge Road (Kalon Farms) without prejudice
• Voted Rob Alix as Chair
• Voted Matt Mayo as Vice Chair
• Voted Dennis Hubbard as Clerk

Board of Health

The Lancaster Board of Health will discuss a variance request from Frank McPartland for a February 2023 extension of the requirement to connect to the sewer at 679 George Hill Road. The agenda also includes a permit for a Cottage Lane system 3, a Title 5 inspection report for 195 White Pond Road, and a beaver dam complaint on McGovern Blvd. Other items include a review of the public health glossary, a report on the January 21 special town meeting, a COVID-19 update, inspection findings for Sylvan Rd, and a pending rodent/structural inspection at 8 Carter St.

• 679 George Hill Road – Frank McPartland variance request for Feb 2023 extension of sewer connection requirement
• Cottage Lane system 3 permit
• 195 White Pond Road Title 5 inspection report
• Beaver dam complaint by Steve Harper on McGovern Blvd
• 8 Carter St – inspection for rodents and structural concerns, pending

Historical Commission

The Historical Commission is conducting its monthly meeting via Zoom. The agenda includes updates on various historical projects, cemetery maintenance, and membership appointments.

• Middle Cemetery hazardous tree removal update
• Historic Cemeteries NR Survey/Planning grant update
• Local plan for US Semiquincentennial in 2026 update
• Community Preservation Committee application update
• Historical Panels Project update

The commission appointed Heather Lennon as Chair and recommended John “Sandy” Foster, II to fill a membership vacancy. The board also accepted the resignation of Joan Richards. Updates were provided on cemetery maintenance and grant applications.

• Nominated Heather Lennon as LHC Chair for 2023 (unanimous)
• Accepted resignation of Joan Richards (unanimous)
• Recommended John “Sandy” Foster, II as a candidate to fill a membership term (unanimous)
• Approved meeting minutes from 12-28-2022 (unanimous)

Planning Board

The Planning Board will hold a public hearing on a site plan review for Barkley Enterprises at 0 Shirley Road. In a public meeting, the Board will review and vote on its report for the EZ Rezone zoning change. The Board will also review violations and active orders, including potential fines for stormwater violations, and discuss potential updates to the Zoning Bylaw.

• Site Plan Review – Barkley Enterprises – 0 Shirley Road (Map 5, Parcel 54)
• Report on Zoning Article: review and vote on the Board’s report for the EZ Rezone
• Review Violations and Active Orders: consider assessing fines for new or ongoing stormwater violations
• Informal discussion on potential updates to the Zoning Bylaw

The Planning Board approved the Order of Conditions for a Barkley Enterprises project at 0 Shirley Road, including specific hours of operation and lighting requirements. The Board also approved a draft report regarding the EZ Rezone.

• Approved Order of Conditions for 0 Shirley Road site plan (4-0)
• Approved hours of operation for 0 Shirley Road: 7 a.m.–7 p.m. weekdays and 8 a.m.–5 p.m. weekends
• Approved draft report for EZ Rezone (4-0)
• Tabled approval of previous meeting minutes

Council on Aging

The Council on Aging Committee will meet to hear reports from the Nashoba Regional School District, Board of Health, and Affordable Housing Trust. The Director of Health and Human Services will provide updates on several operational items, including the senior tax program and emergency shelter.

• Report from Kirk Downing, Superintendent Nashoba Regional School District
• Report from Jeff Paster, Board of Health
• Report from Victoria Petracca, Lancaster Affordable Housing Trust Chair
• Friends of Lancaster fiscal report from Sheila Casey
• Updates on generator/emergency shelter, R U OK program, and Senior Tax Program

Board of Public Works

The Board of Public Works will meet to discuss and take action on a projected increase in Lancaster water rates. The board will also review water abatement requests and receive updates on equipment and projects from the Highway, Water, and Cemetery departments.

• Action on projected Lancaster water rate increase
• Water abatement requests for 358, 360 Bolton Road
• Water abatement request for 155 Seven Bridge Road
• Highway Dept. equipment and project updates
• Cemetery Dept. equipment and project updates

The Board approved a 4% increase in water rates effective July 1, 2023. Two water bill abatements were granted for residents who experienced leaks on their properties. The Board also approved the meeting minutes from November 17, 2022.

• Approved 4% water rate increase effective July 1, 2023
• Approved $114.52 water abatement for 155 Seven Bridge Road
• Approved $1,188.10 water abatement for 358 [address incomplete in source]
• Approved November 17, 2022 meeting minutes

Conservation Commission

This meeting has no agenda available. The only item listed is a note that there is no agenda and that the minutes should be reviewed. This is purely procedural and contains no decisions or discussions to report.

• No agenda items listed

The Commission performed a site visit to review the MCO Cottages project, including a wetland line inspection. No formal votes or decisions were made; the meeting consisted of project overview and requests for additional documentation.

• Requested copy of the new 40B permit issued by the ZBA
• Requested copy of the DEP Superseding Order of Conditions
• Requested copy of the original Notice of Intent
• Requested more notations be added to the project plan

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will meet via Zoom to approve minutes from November 17, 2022, review a CPA Funds Request Application, and discuss the status of the CPA five-year plan. New business and setting the next meeting date are also on the agenda.

• Approval of minutes from November 17, 2022
• Review of a Lancaster CPA Funds Request Application
• Status update on the CPA five-year plan
• New business discussion
• Setting date and time of next meeting

The committee discussed several funding requests, including a church portico, library windows, a cemetery study, recreation fields, and a school reuse study. No final funding decisions were made; the committee will establish guidelines and conduct site walks before recommending projects for the April town meeting warrant.

• Approved minutes from 10/20/22 and 11/17/22 (5-1 abstention)

Select Board

The Select Board declined to waive a public hearing for a Fort Pond LLC Earth Products Permit renewal. The board also accepted two resignations and made two appointments to town commissions.

• Scheduled Public Hearing for Fort Pond LLC Earth Products Renewal permit (3-0-0)
• Accepted resignation of Stephen Kerrigan from Affordable Housing Trust (3-0-0)
• Accepted resignation of David Carr from Recreation Committee (3-0-0)
• Appointed Jason Allison to Affordable Housing Trust through June 30, 2023 (3-0-0)
• Appointed Eugene (Geno) Brazeau to Commission on Disability through June 30, 2023 (3-0-0)
• Approved meeting minutes from January 3, 2023 (3-0-0)

Commission on Disability

The Lancaster Commission on Disability is meeting to review and approve minutes from December 2022. They will discuss elderly and mobility-impaired housing, emergency preparedness, and accessibility accommodations for the January 28th Special Town Meeting. The commission will also consider 2023 Commission on Disability initiatives and action item statuses.

• Review and approve minutes from December 20, 2022 meeting
• Discussion of elderly and mobility-impaired housing
• Emergency preparedness and status update
• Accessibility accommodations for January 28th Special Town Meeting
• 2023 Commission on Disability initiatives and direction

The Commission reviewed affordable housing statistics and discussed potential collaboration with the Lancaster Affordable Housing Trust regarding the old Memorial School. Town administration reported on the budget for an Emergency Preparedness Guide and accessibility plans for the January Special Town Meeting.

• Approved December 2022 minutes as modified

Memorial School Re-use Committee

The Memorial School Re-use Committee is meeting to select a project based on three provided estimates. The body will also discuss contracting an Engineering/Design study and a Community Preservation Act application deadline of January 15.

• Renovation estimate: $964,000
• Estimate to remove school walls and roof and recover floor: $190,000
• Pavilion (70’ X 200’ post and beam from Circle B) estimate: $476,000
• Discussion of Engineering/Design study contracting and funding
• Community Preservation Act application submission

The Memorial School Re-use Committee voted to move forward with a project combining the recovery of the school floor for a Community Activities Center and a pavilion. The committee also approved applying for Community Preservation Act funds to pay for an engineering and design study.

• Approved combining Memorial School floor recovery and pavilion project (4-2)
• Approved application for Community Preservation Act funds (5-1)
• Approved 12-07-2022 meeting minutes
• Proposed $100,000 application to CPAC for Engineering/Design study

Board of Library Trustees

The Board of Library Trustees will meet to receive reports on building updates and strategic planning. The board will also discuss a statue update and a project involving NRHS and NHS.

• Building updates report
• Strategic planning update
• Advocacy Legislative Breakfast report
• Statue update
• NRHS, NHS project discussion

Housing Authority

The Lancaster Housing Authority will review and approve minutes from December 14, 2022, vote on $98,072 in formula funding for fiscal year 2026, receive a job search update, review December expenses and the vacancy report, hear a Conservation Preservation Act update from Barbara Foster, and discuss housing updates including attic insulation and community room work. Public comment and approval of checks are also on the agenda.

• Approve formula funding for fiscal year 2026 in the amount of $98,072.00
• Review and approve December expense sheet
• Conservation Preservation Act update by Barbara Foster
• Housing updates: attic insulation started January 9, 2023, and community room
• Approve and sign checks

The Board approved the December expense sheet and accepted Formula Funding for FY end 2026. The DHCD approved the Director job search package, with applications due February 13, 2023.

• Approved December 14, 2022 meeting minutes (unanimous)
• Accepted $98,072.00 in Formula Funding for FY end 2026 (unanimous)
• Accepted December expense sheet (unanimous)

Memorial School Re-use Committee

The Memorial School Re-use Committee will review project estimates and select a plan for the property. The body will also discuss the process for contracting an Engineering/Design study and a Community Preservation Act application.

• Renovation estimate: $964,000
• Remove school walls and roof, recover floor: $190,000
• Pavilion (70’ X 200’ post and beam from Circle B): $476,000
• Engineering/Design study contracting and funding process
• Community Preservation Act application due January 15

Conservation Commission

The Lancaster Conservation Commission will hold a public hearing on a Notice of Intent for the YMCA of Central Massachusetts at 132 Fort Pond Inn Road. They will also discuss an amended Notice of Intent for a property at 0 Shirly Road (710 Fort Pond Road). The meeting includes approval of minutes from previous meetings.

The Commission approved an order of conditions for a self-storage facility at 0 Shirly Rd. A hearing for a retaining wall at 132 Fort Pond Inn Rd was continued pending updated plans. Previous meeting minutes from September, November, and December 2022 were approved.

• Continued hearing for 132 Fort Pond Inn Rd (YMCA Camp Lowe) to Jan 24, 2023 (3-0)
• Closed public hearing for 0 Shirly Rd (Barkley Enterprises) (4-0)
• Approved issuance of an order of conditions for 0 Shirly Rd (4-0)
• Approved meeting minutes from 12-13-22 (4-0)
• Approved meeting minutes from 11-22-22 with edits (4-0)
• Approved meeting minutes from 09-27-22 (4-0)

Planning Board

The Lancaster Planning Board is meeting to conduct a public hearing, as indicated by the agenda. The only substantive item is the hearing itself, with no other business listed.

• Public hearing on McGovern Blvd

The Board approved the rescission of a subdivision off Deershorn Road to allow for a rental cottage community. Two other site plan reviews were continued to future dates. The Board also discussed MBTA multi-family zoning and potential grants.

• Approved rescission of subdivision off Deershorn Road (4-0)
• Tabled approval of meeting minutes from August-October (4-0)
• Continued Barkley Enterprises site plan review at 0 Shirley Road to Jan 23 (4-0)
• Continued hearing for 8-megawatt energy system at 65 McGovern Boulevard to Feb 13 (4-0)

Agricultural Commission

The Town Board will review and approve minutes from November and December 2022, discuss Chapter 61A and scholarship programs, and consider the Annual Report for 2022. New business time is reserved for unanticipated topics.

• Review and approve minutes from November 7, 2022 and December 5, 2022
• Chapter 61A discussion
• Scholarship discussion
• Annual Report for 2022

The commission reviewed Chapter 61A property maps and determined not to recommend one specific lot for agricultural purposes. Other items regarding scholarships, the 2022 annual report, and website updates were discussed for future action.

• Approved minutes from November 7, 2022 and December 5, 2022
• Recommended against agricultural purposes for Lot 6 (Parcel 1470230000000060)

Board of Health

The Board of Health is holding a special meeting to determine how to proceed regarding a property at 103 Cleverly Cove Road. The board is considering several options after an installer failed to respond to a letter sent on December 23, 2022.

• Discussion of occupancy sign-off options for 103 Cleverly Cove Road
• Potential Title 5 variance for occupancy without installer-as-built plan
• Potential action against installer for missing as-built plan

The Board of Health approved temporary occupancy for a residence at 103 Cleverly Cove Road pending a final resolution regarding missing installer documentation. The Board also voted to notify the system installer that their license to work in Lancaster will be suspended if the required Asbuilt plan is not produced.

• Approved temporary occupancy for 103 Cleverly Cove Road, subject to Building Inspector approval and 30-day renewals (3-0)
• Approved motion to notify the installer that their license to install in Lancaster will be suspended without the production of the Installer’s Asbuilt (3-0)

Affordable Housing Trust

The Trust will introduce Kelly Dolan, the Director of Health and Human Services, as a new Ex Officio Trustee. The meeting includes updates on the subsidized housing inventory pipeline and the vacant Memorial School at 39 Harvard Road.

• Introduction of new Ex Officio Trustee Kelly Dolan
• Review of September 22, 2022, and December 1, 2022, meeting minutes
• Updates on the active subsidized housing inventory pipeline
• Discussion regarding the vacant Memorial School at 39 Harvard Road

The Trust reviewed the status of several affordable housing projects and discussed the potential for senior housing at the vacant Memorial School. No substantive policy or funding decisions were made during the meeting.

• Tabled September 22, 2023 and December 1, 2023 meeting minutes
• Tabled annual re-organization to February 2, 2023 meeting
• Approved motion to adjourn (3-0-0)

Recreation Committee

The committee will review Community Preservation Act (CPA) recreation proposals due in January. The meeting also includes a treasurer's report and the approval of previous meeting minutes.

• Review of CPA Recreation Proposals
• Approval of regular meeting minutes
• Treasurer’s Report

Board of Health

The Executive Committee and Quarterly meeting will cover administrative matters including a potential fee increase for services. The board will also review Nashoba Nursing Service activities, staffing challenges, and the 2022-2023 budget plan.

• Discussion of fee increase for services
• Update on Public Health Excellence Grant performance standards
• Review of COVID/Flu Clinic kit distribution
• Compliance update regarding DPH Home Health survey
• Review of 2022-2023 Budget Plan

School Committees

The committee will discuss updates regarding food services, preschool, and the five-year capital plan. Members will also vote on building rental rates and policy KCD regarding public gifts.

• Review of Extended Day and Preschool fees
• Presentation of 5 Year Capital Plan
• Vote on Policy KCD - Public Gifts to the School
• Vote on Building Rental Rates Review
• Discussion of Director of Innovation and Digital Learning job description

Select Board

This is a regular meeting of the Lancaster Select Board. The agenda includes only the agenda and meeting materials documents, with no specific action items listed. The meeting appears to be procedural in nature.

The Select Board approved the warrant for a Special Town Meeting scheduled for January 28, 2023. The Board also reviewed logistics for the meeting and discussed the town budget process.

• Approved minutes of December 19, 2022 (3-0-0)
• Opened the Warrant for the January 28, 2023 Special Town Meeting and inserted Article 1 (3-0-0)
• Closed the Warrant for the January 28, 2023 Special Town Meeting (3-0-0)
• Tabled resident trespass complaint (3-0-0)
• Tabled appointment of Eugene (Geno) Brazeau to Commission on Disability (3-0-0)