Lancaster public meetings in 2025

Recreation Committee

The Lancaster Recreation Committee will review applications for a tennis court design and new picnic tables and chairs for the playground. They will provide updates on the Wolf Moon Walk scheduled for January 3, 2026, the nine‑week summer programming launch from June 22 to August 21, and plans for an ice rink. A concept proposal for DCAMM recreational use has been submitted to the Select Board, and there is an update on the Memorial School Project following a DEP visit.

• Tennis court design application
• Picnic tables & chairs for the playground
• Wolf Moon Walk – January 3, 2026
• Summer Programming Launch – June 22 to August 21
• Ice Rink planning

The Recreation Committee voted unanimously to approve the minutes from the November 20, 2025 meeting. No other motions were decided; the board discussed updates on projects such as the multi‑sports court, playground furniture, the Wolf Moon Walk, summer programming, and the ice rink. Upcoming events and public‑comment topics were noted but not acted upon.

• Approved November 20, 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will consider a permit application for a distribution box at 238 Mill Street Extension. It will also review the Title V inspection report for that same property. Additional discussion will address issues at 10 Maple Street and 135 Prescott Street, and the Board will approve the minutes from the November 12 and November 20, 2025 meetings.

• Permit application for a distribution box at 238 Mill Street Ext
• Title V inspection report review for 238 Mill Street Ext
• Discussion of matters at 10 Maple Street
• Discussion of matters at 135 Prescott Street
• Approval of minutes from November 12 and November 20, 2025

The Board of Health approved the meeting minutes from November 12 and 20, 2025. The meeting was then adjourned. Mr. Brookings will draft a permit for the 238 Mill Street distribution box replacement, and the Title V inspection for that site received a conditional pass.

• Approved November 12 & 20, 2025 minutes (3-0-0)
• Adjourned meeting (3-0-0)
• Mr. Brookings to draft permit for 238 Mill St. distribution box replacement
• Title V inspection for 238 Mill St. received conditional pass

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will review applications for several projects, such as the Affordable Housing Trust, Laurel Hill Lane improvements, wayfinding signage, Bulfinch Church work, and playground furniture. The committee will also discuss plans for a public hearing scheduled for January 15, 2026. No decisions are recorded in this agenda; the items are slated for discussion and review.

• Affordable Housing Trust application
• Laurel Hill Lane project
• Wayfinding signage proposal
• Bulfinch Church project
• Furniture for playground recommendation

The Community Preservation Committee scheduled a two‑hour public hearing for January 15, 2026 at Prescott and via Zoom. It also added an additional meeting on January 29, 2026 to discuss the applications. A motion to adjourn was approved with four votes in favor (MK, MV, TS, ML). No other applications were approved or denied.

• Scheduled public hearing for Jan 15, 2026 (2‑hour, Prescott and Zoom)
• Added additional meeting for Jan 29, 2026 to discuss applications
• Motion to adjourn approved (yes: MK, MV, TS, ML)

Housing Authority

The Lancaster Housing Authority Board will review and approve the November 12 meeting minutes and the November expense sheet. It will receive a vacancy report and updates from the Preservation Commission and the Executive Director. The board will vote on an insurance payment covering property, boiler & machinery, and crime insurance for the period 11/17/2025‑11/17/2026, and on a second payment for a fire‑alarm upgrade. The meeting will also include public comment, other business, and the signing of checks.

• Approve insurance payment for state‑aided housing program (property, boiler & machinery, crime insurance)
• Approve payment #2 for fire‑alarm upgrade
• Review and approve November expense sheet
• Review and approve minutes of the November 12, 2025 board meeting
• Vacancy report for November

The Lancaster Housing Authority Board approved the minutes from the November 12, 2025 meeting and the November expense sheet. It also approved the state‑aided housing insurance payment for the policy period 11/17/2025‑11/17/2026 and a $57,887.63 payment to DMH Electric for the fire alarm upgrade. Checks were authorized to be signed by Barbara Foster and Carol Sonia, and the meeting was adjourned at 4:45 PM.

• Approved minutes of the November 12, 2025 board meeting
• Approved the November expense sheet
• Approved state‑aided housing insurance payment for policy period 11/17/2025‑11/17/2026
• Approved fire alarm upgrade payment of $57,887.63 to DMH Electric, Inc.
• Authorized Barbara Foster and Carol Sonia to sign checks
• Adjourned the meeting at 4:45 PM

School Committees

The committee will discuss the 5 Year Capital Plan and review rates for preschool, nutrition, parking, and other services. Members will also vote on graduation requirements and competency determination policies.

• Vote on Policy IKF-Graduation Requirements
• Vote on Policy IKFE-Competency Determination
• Review of 5 Year Capital Plan
• Rates review for Preschool, Extended Learning, School Nutrition, and Parking
• Clerical Substitute Rate Increase

Conservation Commission

The Conservation Commission voted to issue enforcement orders to stop illegal activities on the Kelly Drive wetland and to require a restoration plan. It also adopted a new policies and procedures document. Hearings for three pending projects – a garage at 38 Seven Bridge Rd, a septic system at 959 Sterling Rd, and a solar installation at 241 Chace Hill Rd – were continued to the January 6, 2026 meeting. The Commission chose to wait for more information before issuing enforcement orders for the Bolton Road violations.

• Approved enforcement orders for Kelly Drive wetland violation (4 Ayes)
• Adopted policies and procedures document (3 Ayes recorded)
• Continued hearing for 38 Seven Bridge Rd garage project to Jan 6, 2026 (4 Ayes)
• Continued hearing for 959 Sterling Rd septic system to Jan 6, 2026 (4 Ayes)
• Continued hearing for 241 Chace Hill Rd solar project to Jan 6, 2026 (4 Ayes)
• Decided to postpone enforcement order for 417 Bolton Rd parking lot violation (no vote recorded)
• Decided to postpone enforcement order for 414 Bolton Rd fill violation (no vote recorded)

Conservation Commission

The Lancaster Conservation Commission is holding a public hearing regarding a request at 38 Seven Bridge Rd. The agenda lists a single item with a link to a Zoom meeting and a reference to a document dated 11.24.2025. No specific details of the request, such as the type of conservation work or land area, are provided in the agenda text.

• Public hearing for 38 Seven Bridge Rd.

Board of Assessors

The Board approved the April 10, 2025 meeting minutes with a 2‑0‑1 vote. It then voted 3‑0‑0 to go into executive session and adjourn immediately. No other actions or vote outcomes were recorded in the minutes.

• Accepted April 10, 2025 meeting minutes (2-0-1)
• Moved to executive session and adjourned (3-0-0)

Economic Development Committee

The Economic Development Committee is holding a regular meeting on December 15, 2025. The agenda has been amended, but no specific items are listed in the provided text.

Board of Public Works

The Lancaster Board of Public Works will discuss adopting a Public Works Mutual Aid agreement. It will also review a secondary drinking water well on DCAMM property and consider a framework for DPW oversight and reporting authority. A public comment period will follow, limited to two minutes per speaker.

• Adopt Public Works Mutual Aid agreement
• Discuss secondary drinking water well on DCAMM property
• Consider DPW oversight and reporting authority framework
• Public comment period (2‑minute limit per speaker)

Select Board

The provided agenda contains only procedural headers and references to meeting packets. There are no specific discussion items, decisions, or proposals listed in the text.

The board approved the amended minutes of the Dec 8, 2025 Special Select Board meeting, granted a special permit to PJ Keating Company to remove earth products with conditions and a Dec 31 2027 expiration, adopted Massachusetts General Law Chapter 40 Section 4K Public Works Mutual Aid, and approved the Lancaster‑Lunenburg Open Sky Community Services contract. All motions passed unanimously with a 3‑0‑0 vote. No public comments were received.

• Approved amended minutes of Dec 8, 2025 Special Select Board meeting (3‑0‑0)
• Granted PJ Keating Company a Special Permit to remove earth products, expiring Dec 31 2027 (3‑0‑0)
• Adopted Public Works Mutual Aid provision, MGL Chapter 40 Section 4K (3‑0‑0)
• Approved Lancaster‑Lunenburg Open Sky Community Services contract; authorized Town Administrator to sign (3‑0‑0)

Board of Public Works

The Board of Public Works will meet to discuss a potential meeting with the Select Board and receive an update from the Superintendent. The meeting also includes a period for public comment.

• Discussion of potential meeting with Select Board
• Superintendent's update

The Board of Public Works decided to meet with the Select Board to discuss the request to place the DPW under Select Board authority. They agreed to prepare a letter stating their opposition to that change. The Board also agreed to hold quarterly meetings with the Select Board to stay coordinated. No formal votes were recorded.

• Agree to meet with Select Board to discuss DPW governance
• Agree to draft a letter opposing Select Board control of DPW
• Agree to hold quarterly meetings with Select Board

Open Space & Recreation

The Open Space & Recreation Committee will host a public information session and community workshop to discuss the 2025 Open Space & Recreation Plan update, including survey results and community visioning.

• Public Information Session: Overview of OSRP update and survey results
• Community Workshop: Review of 2025 OSRP Goals & Actions
• Public Input Session: Discussion on priorities and missing goals

Board of Appeals

The regular meeting agenda for the Lancaster Board of Appeals on December 11, 2025 is marked as amended. The agenda contains only a reference to documents and does not list any specific items for decision or discussion. No rezoning, contracts, ordinances, fee changes, or public hearings are identified.

The Board voted to continue the public hearing on the 129 Bolton Rd special permit to January 22, 2026. The motion passed with five Ayes. The minutes from the December 11 meeting were tabled to the February 26, 2026 meeting. The Board also voted to adjourn the meeting.

• Continued 129 Bolton Rd special permit hearing to Jan 22, 2026 (5 Ayes)
• Tabled minutes of Dec 11, 2025 meeting to Feb 26, 2026
• Adjourned meeting (4-0)

Cultural Council

The Cultural Council will review pending actions and FY 25 reimbursement requests before discussing and voting on FY 26 applications.

• Review pending action items from 11.22.25 meeting
• Update on FY 25 Reimbursement Requests
• Discuss and vote on FY26 applications

The Cultural Council continued its grant application review and completed the initial determination of denied and granted applications, with appeals still pending final review. The council decided to submit denial letters through the Massachusetts Cultural Council website by December 31. It also scheduled the next council meeting for January 3, 2026.

• Submit denied application letters via MCC website by Dec 31
• Schedule next LCC meeting for Jan 3, 2026

Board of Library Trustees

The Board of Trustees will meet to review the FY2027 budget and a windows update. The agenda also includes a director's report regarding a legislative breakfast.

• FY2027 Budget
• Windows Update
• Legislative Breakfast report

The trustees accepted the November meeting minutes with a 4‑0 vote. They then approved the draft Fiscal Year 2027 operating budget, also by a 4‑0 vote. Finally, the board adjourned the meeting with a 4‑0 vote.

• Approved November meeting minutes (4‑0)
• Approved Draft FY2027 operating budget (4‑0)
• Adjourned meeting (4‑0)

School Committees

The Minuteman School Committee will hold its regular meeting on December 9, 2025. The agenda includes routine reports and a consent agenda for approvals. The committee will vote to enter an executive session to discuss collective bargaining strategy with the Minuteman Faculty Association, as permitted by state law. No other decisions are indicated.

• Approve donations (consent agenda)
• Approve disposal of surplus property (consent agenda)
• Approve draft minutes for November 18, 2025 (consent agenda)
• Vote to enter executive session to discuss collective bargaining strategy with the Minuteman Faculty Association under MGL Ch. 30A, S. 21(a)(3)
• Receive chair, principal, superintendent, finance, and subcommittee reports

Planning Board

The Lancaster Planning Board’s December 8, 2025 meeting agenda lists only procedural documents and no substantive items for decision or discussion. All listed entries are labeled 'Documents:' with no titles, dollar amounts, or actionable topics provided.

The board endorsed the application to divide land at 0 Hilltop Rd after a unanimous vote. The approval of the meeting minutes and a report on zoning amendments were both tabled. The meeting was adjourned by a unanimous vote.

• Endorsed ANR for 0 Hilltop Rd (3-0)
• Meeting minutes approval tabled
• Report to Select Board on zoning amendments tabled
• Adjourned meeting (3-0)

Select Board

The agenda for the December 8, 2025, Select Board meeting is procedural boilerplate. No specific discussion items or decisions are listed in the provided text.

The Board approved the December 1 minutes with corrected name spellings (unanimous). It opened and later closed a public hearing on FY 2026 tax classification (unanimous). The Board voted to set the residential tax factor at 1.0 with a corresponding CIP shift of 1.0, pending state certification, passing 2‑1‑0.

• Approved amended December 1 minutes (3‑0‑0)
• Opened FY 2026 tax classification public hearing (3‑0‑0)
• Closed FY 2026 tax classification public hearing (3‑0‑0)
• Set residential factor 1.0 with CIP shift 1.0 pending certification (2‑1‑0)
• Approved 5‑minute recess (3‑0‑0)

School Committees

The Nashoba Regional School Committee will vote on the SY26‑27 District Calendar. The committee will also consider a first reading of School Policy IKFE‑Competency Determination and appoint a new DEAR J member. Consent agenda items such as the November 19 minutes, December 5 warrants, and a robotics travel request will be approved by vote.

• Draft Meeting Minutes of November 19, 2025 (consent agenda)
• Warrants of December 5, 2025 (consent agenda)
• NRHS Robotics Travel Request (consent agenda)
• School Policy IKFE‑Competency Determination – First Reading (new business)
• SY26‑27 District Calendar – vote (unfinished business)

Conservation Commission

The Conservation Commission voted unanimously to issue an Order of Conditions for the stormwater management system at 0 Lunenburg Rd. It also voted to continue the hearing for the 241 Chace Hill Rd solar project to the next meeting. The commission approved the minutes from the October 14, October 28 (amended), and November 18, 2025 meetings. The meeting was then adjourned.

• Issued Order of Conditions for stormwater system at 0 Lunenburg Rd (4-0)
• Continued hearing for 241 Chace Hill Rd solar project (4-0)
• Approved October 14, 2025 minutes (4-0)
• Approved October 28, 2025 minutes (amended) (4-0)
• Approved November 18, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Agricultural Commission

The Lancaster Agricultural Commission will meet to discuss the Chapter 61A status of lot 16 at the Brockleman Property. The body will also review updates regarding PFAS and Avian Influenza.

• Chapter 61A discussion regarding Brockleman Property, lot 16
• PFAS (Forever Chemicals) update
• Avian Influenza update
• Scholarship application review

The Agricultural Commission approved the minutes from the November 3, 2025 meeting. After reviewing the 2.116‑acre Brockleman Property (Lot 16), the commission found it does not meet Chapter 61A size requirements and did not recommend the town purchase it. Peter Jakubowicz will email Town Administrator John Woodsmall with the commission’s response.

• Approved November 3, 2025 minutes
• Did not recommend purchase of Brockleman Property (Lot 16)
• Peter Jakubowicz to email John Woodsmall with commission response
• Mailed scholarship check to Uilleam Harper on November 25, 2025

Select Board

The agenda contains no listed items. The board will address only routine matters and any items that may arise during the meeting.

The Board voted 3-0-0 to approve the minutes from the November 17, 2025 Select Board meeting. No other substantive actions or votes were recorded during this session.

• Approved November 17, 2025 meeting minutes (3-0-0)

Planning Board

The Lancaster Planning Board will hold a public hearing to discuss an amendment to the scenic roads list. The meeting will be held via Zoom.

• Public hearing on scenic roads amendment
• Zoom meeting ID: 884 8949 8155
• Password: 956429

Planning Board

The Lancaster Planning Board agenda for November 24, 2025 contains only placeholders for documents and does not list any specific items for discussion or decision. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are identified. The meeting appears to be procedural in nature.

The Planning Board approved the minutes from the October 27 and November 10 meetings (4‑0). It recorded no comments on pending 2026 license renewal applications (4‑0). Each of five public hearings – ground‑mounted solar PV, Integrated Planning Overlay District III, front‑yard definitions, repeal of Accessory Apartment Bylaw, and Scenic Road Bylaw amendment – was opened, closed and given a positive report (each 4‑0). The Board voted to recommend that the Select Board not exercise its right of first refusal on the Brockelman Road parcel and to wait the full 120‑day period required by law (4‑0).

• Approved meeting minutes of Oct 27 & Nov 10, 2025 (4‑0)
• Recorded no comments on 2026 license renewals (4‑0)
• Positive report on Ground Mounted Solar PV amendment (4‑0)
• Positive report on Integrated Planning Overlay District III (4‑0)
• Positive report on Front Yard and Front Yard Setback definition amendment (4‑0)
• Positive report on repeal of Accessory Apartment Bylaw §220‑9G (4‑0)
• Positive report on Scenic Road Bylaw amendment (4‑0)
• Recommended Select Board not exercise right of first refusal on Brockelman Rd property; wait full 120 days (4‑0)

Cultural Council

The Cultural Council will meet to discuss and vote on grant applications for fiscal year 2026. The body will also review pending action items from the November 8, 2025 meeting and update reimbursement requests for FY25.

• Vote on FY26 applications
• Review of FY25 reimbursement requests

The Cultural Council agreed to extend the November 22 meeting until 12:30 pm. It set the next meeting for December 6, 2025, from 10:00 am to 12:00 pm. New actions were assigned, including contacting Mandy Cannon and Sheryl Gariepy about FY25 forms, reviewing MCC guidelines on repeat events, and sending a rubric to Joel.

• Extended meeting end time to 12:30 pm (agreed)
• Scheduled next meeting for Dec 6, 2025, 10 am‑12 pm (set)
• Valorie to contact Mandy Cannon and Sheryl Gariepy about FY25 financial form and payment discrepancy (assigned)
• Council to review MCC Guidelines to determine if repeat events are disqualified or discouraged (assigned)
• Valorie to send rubric to Joel (assigned)

Recreation Committee

The Recreation Committee will discuss Community Preservation Act (CPA) applications and a DCAMM concept proposal. The meeting includes updates on the Memorial School Project and a recap of the Halloween on the Green event.

• CPA applications for tennis court design
• CPA applications for playground picnic tables and chairs
• DCAMM concept proposal for recreational use
• Memorial School Project DEP visit update
• Planning for Cold/Super moon event on Dec 4 or 5

The Recreation Committee approved the October 16, 2025 meeting minutes by unanimous vote. No other formal actions or votes were recorded. The meeting included updates on tennis‑court design, playground furniture sponsorship ideas, DCAMM recreational concepts, the Memorial School project, Halloween event feedback, program registrations, and an upcoming cold‑moon walk. The next meeting was scheduled for January 15, 2025.

• Approved October 16, 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will review septic system permits and Title V inspection reports for multiple properties. The board will also discuss the housing status of two specific addresses.

• Septic permits for 58 Otis Street, Lot 4 Laurel Hill Lane, 507 Sterling Street, and 959 Sterling Road
• Title V Inspection Reports for eight properties including 20 Poulin Drive and 1388 Main Street
• Housing status discussion for 10 Maple Street
• Housing status discussion for 135 Prescott Street, Unit A

The Board of Health approved the October 23, 2025 meeting minutes and voted to adjourn the November 20 meeting. It directed the drafting of permits for septic upgrades at 58 Otis Street, Lot 4 Laurel Hill Lane, 507 Sterling Street, and 959 Sterling Road. Title V inspections were reviewed and passed for multiple properties. The next meeting was scheduled for December 18, 2025.

• Approved October 23, 2025 Board of Health minutes (3-0-0)
• Draft permit for 58 Otis Street septic system upgrade
• Draft permit for Lot 4 Laurel Hill Lane septic permit transfer
• Draft permit for 507 Sterling Street septic system supporting ADU
• Draft permit for 959 Sterling Road septic system upgrade
• Passed Title V inspection for 19 Farmland Lane
• Passed Title V inspection for 95 Old Union Turnpike
• Adjourned meeting (3-0-0)

Board of Health

The Nashoba Associated Boards of Health and research partner Crescendo Consulting Group will review the initial results of the community health assessment. They will use a modified Hanlon method to prioritize health needs for the district’s member communities. The meeting will aim to reach consensus on the prioritized needs.

• Review initial results of community health assessment
• Apply modified Hanlon method to prioritize health needs
• Seek consensus among member Boards of Health and community partners

Community Preservation Act Committee

The Community Preservation Act Committee meeting on November 20, 2025 provides only a Zoom link and meeting credentials. No specific agenda items or decisions are listed in the provided document. The agenda appears to be procedural boilerplate.

The Community Preservation Committee approved the prior meeting minutes unanimously after correcting an attendance record. The members agreed to hold a CPA application review meeting on December 18, 2025 and a public hearing on January 15, 2026. The meeting was then adjourned by unanimous vote.

• Approved prior minutes (unanimous roll‑call vote)
• Adopted schedule for CPA application review meeting on Dec 18 2025
• Adopted schedule for public hearing on Jan 15 2026 at Nashaway
• Adjourned meeting (unanimous roll‑call vote)

School Committees

The Nashoba Regional School Committee will vote on its consent agenda, including draft minutes, warrants, and school improvement plans. New business includes a travel request for the NRHS robotics team and the first reading of a graduation‑requirements policy. Finance updates will cover the FY25 revolving fund, treasurer’s report, and the FY26 October operating budget. Unfinished business addresses the SY26‑27 district calendar.

• Consent agenda vote on draft minutes of November 5, 2025
• Consent agenda vote on warrants for November 21, 2025
• Consent agenda vote to approve school improvement plans presented on November 5, 2025
• NRHS Robotics travel request (new business)
• Policy IKF‑Graduation Requirements – first reading (new business)

Council on Aging

The Lancaster Council on Aging will approve the September and October 2025 meeting minutes. A guest speaker, Kathy Suits, President of Friends of the Lancaster Seniors, will present. The committee will provide updates on ongoing programs, upcoming events, and the senior tax work‑off program. The meeting includes a public comment period before adjournment.

• Approve September and October 2025 meeting minutes
• Guest speaker presentation by Kathy Suits, President, Friends of the Lancaster Seniors
• Monthly program highlight: Zumba Gold on Tuesdays 10:45‑11:45 in the gymnasium
• Upcoming events: Hearing Testing on 12/16 (9:00‑11:00) and Holiday Movie Matinee on 12/16 (1:00)
• Updates on SHINE, Senior Tax Work‑Off Program, LCC Food Pantry, and COA mission statement

The Council on Aging approved the September and October meeting minutes without corrections. Guest speaker Kathy Suits described Friends of the Lancaster Seniors' support activities. Committee members reviewed upcoming program highlights, including Zumba Gold, a senior tax work‑off, and food pantry updates. The next meetings were scheduled for January 21, 2026 and February 25, 2026.

• Approved September and October meeting minutes (unanimous, no corrections)

Conservation Commission

The Conservation Commission voted to issue an Enforcement Order stopping tree removal at 156 Langen Road. It also issued a Negative Determination for the removal of seven trees at 10 Fire Road, and continued hearings for the solar project at 241 Chace Hill Road and the stormwater system at 2038 Lunenburg Road to the December 2, 2025 meeting. The commission approved amending the Notice of Intent for 2038 Lunenburg Road to cover only the Open Space parcel and postponed action on a Kelly Drive Enforcement Order pending discussion with the Town Administrator.

• Negative Determination of Applicability for removal of seven trees at 10 Fire Rd 54 (3‑0)
• Continuance of hearing for ground‑mounted solar project at 241 Chace Hill Rd to Dec 2 2025 (3‑0)
• Continuance of hearing for stormwater system Notice of Intent at 2038 Lunenburg Rd to Dec 2 2025 (3‑0)
• Approved amendment of Notice of Intent for 2038 Lunenburg Rd to include only Open Space parcel (3‑0)
• Enforcement Order issued to cease tree removal at 156 Langen Rd (3‑0)
• Decision to wait on Enforcement Order against Town for Kelly Drive violation pending meeting with Town Administrator
• Accepted resignation of Member David Mallette effective 11/3/2025
• Tabled approval of draft minutes from 10/14/2025 and 10/28/2025 to next meeting

Commission on Disability

The Commission on Disability will hold its monthly meeting to discuss accessibility initiatives. The body will review the results of Accessibility Awareness Month and the status of accessibility canvassing.

• Review and approval of 10/21/25 meeting minutes
• Accessibility Awareness Month postmortem
• Accessibility video discussion
• Accessibility canvassing status update
• COD office logistics follow up

The Commission on Disability approved the minutes from its October 21, 2025 meeting. No other motions were adopted; the remaining agenda items were discussed or noted for future action. The commission set its next meeting for January 20, 2026.

• Approved October 21, 2025 meeting minutes

School Committees

The Minuteman School Committee will review first quarter financial reports and vote on General Fund budget transfers. The committee will also receive leadership reports on admissions and dual enrollment. An executive session is scheduled to discuss real property and collective bargaining strategy.

• Vote on 1st Quarter General Fund Budget Transfers
• Vote to approve Revolving Fund Accounts
• Vote to approve Student Activity Accounts
• Discussion on collective bargaining with the Minuteman Faculty Association
• Discussion on the purchase, exchange, lease or value of real property

Board of Public Works

The Board voted to adopt a mutual‑aid agreement, with all members in favor. It also agreed to meet with the Select Board to discuss the structure of the Department of Public Works. Two water‑meter abatement requests were denied, each with unanimous support. The minutes from the previous meeting were approved.

• Adopt mutual‑aid agreement (unanimous approval)
• Agree to meet with Select Board to discuss DPW structure (unanimous agreement)
• Deny first water‑meter abatement request (all in favor)
• Deny second water‑meter abatement request (all in favor)
• Approve prior meeting minutes (approval recorded)

Select Board

The November 17, 2025 Select Board meeting agenda contains only placeholder headings and no specific items. No decisions, proposals, or discussions are detailed in the agenda. The board will likely address routine matters not listed here.

The Board approved the amended minutes of the November 3 meeting. It accepted a “Welcome to Lancaster” sign for Main Street. It tabled two appointments and appointed Joel Mongeon to the Cultural Council. The Board also entered executive session to discuss strategy regarding potential litigation with 702, LLC.

• Approved amended minutes of Nov 3, 2025 (3-0-0)
• Accepted “Welcome to Lancaster” sign for Main Street (3-0-0)
• Tabled appointment of Margo Hammer to Affordable Housing Trust (3-0-0)
• Tabled appointment of Leo Lukaszevicz to Cultural Council (3-0-0)
• Appointed Joel Mongeon to Cultural Council, term to 6/30/2028 (3-0-0)
• Granted rental of Town Green/Gazebo to Allison Mullin for April 20, 2026 wedding (3-0-0)
• Entered executive session to discuss potential litigation with 702, LLC (3-0-0)

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will hold a public hearing and accept comments on low- to moderate-income housing, land conservation, and historic preservation. Input will help shape community preservation planning and guide the committee's future project proposals.

• Public Hearing on CPA project proposals
• Public Comment period on housing, land conservation, historic preservation

The Community Preservation Committee approved the minutes from the October 16 meeting with a 5‑0 vote. No other actions were taken, and the meeting ended early due to a Zoom issue.

• Approved October 16 meeting minutes (5-0)

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will approve the October 16 minutes, hear public comments, receive an update from the TA meeting and chair, review preservation grant applications, and decide on a date for a public hearing.

• Approval of October 16 minutes
• Public comment period
• Update from TA meeting and chair
• Review of preservation applications
• Set date for public hearing

Housing Authority

The Lancaster Housing Authority Board will review and approve the minutes from the October 8, 2025 meeting and the October expense sheet. It will hear a vacancy report, updates from the Preservation Commission Committee, and the Executive Director’s report. The board will decide on payment for a fire alarm upgrade and a change order, and will handle public comment, other business, and signing checks.

• Review and approve minutes of the October 8, 2025 board meeting
• Review and approve October expense sheet
• Review and approve application for payment #1 for fire alarm upgrade
• Review and approve Change Order 1
• Approve and sign checks

The Lancaster Housing Authority board approved the October meeting minutes and expense sheet, and moved the next meeting date to December 17, 2025. It also approved a $217,552.81 payment and a $2,290.98 change order for fire‑alarm upgrades, authorized checks, and adjourned the meeting.

• Approved October 8, 2025 meeting minutes (unanimous)
• Approved October expense sheet (unanimous)
• Changed next board meeting date to December 17, 2025 (unanimous)
• Approved payment #1 to DMH Electric for fire alarm upgrade, $217,552.81 (unanimous)
• Approved change order #1 to DMH Electric, $2,290.98 (unanimous)
• Authorized checks to be signed by Barbara Foster and Carol Sonia (unanimous)
• Adjourned meeting at 4:22 PM (unanimous)

Board of Health

The Lancaster Board of Health will discuss the Title 5 report for 374 Mill Street Extension and provide a status update on housing at 135 Prescott Street, Unit A. The meeting will also include a review of the agenda and planning for the next Board of Health meeting, as well as assignments and scheduling for upcoming inspections. Any additional business not anticipated by the Chair may also be addressed.

• 374 Mill Street Ext. – Title 5 report discussion
• 135 Prescott Street, Unit A – Housing status discussion
• Review agenda and set date for next Board of Health meeting
• Assign and schedule upcoming health inspections
• Additional business as needed

The Board decided to defer the occupancy request for 135 Prescott Street, Unit A to the November 20 meeting because required documentation was not received. The discussion of the 374 Mill Street septic issue was concluded with no further action and the item was removed from the agenda. A motion to adjourn the meeting passed unanimously (3-0-0).

• Deferred 135 Prescott St occupancy request to Nov 20 agenda (no vote recorded)
• Removed 374 Mill St septic issue from agenda (no current action)
• Adjourned meeting (3-0-0)

Board of Library Trustees

The Thayer Memorial Library Board will discuss the earnings and disbursements of its trust fund, with a possible vote on proposed changes. The meeting also includes routine reports from the chair and director, updates on subcommittees, and a note about a legislative breakfast. Action items from prior meetings will be reviewed before adjournment.

• Discussion of trust fund earnings disbursements and possible vote on proposed changes
• Chair’s report on library matters
• Subcommittee updates
• Director’s report on board communications and legislative breakfast
• Review of pending action items

The Board approved a new investment policy setting a 3% annual withdrawal rate, rescinded the September policy, and changed the return‑calculation period to 24 months. It also accepted the September and October meeting minutes. The meeting was adjourned at 7:31 PM.

• Accepted September minutes (vote 4-0-2)
• Accepted October minutes (vote 5-0-1)
• Adopted annual 3% withdrawal rate (vote 6-0)
• Rescinded September investment policy vote (vote 6-0)
• Changed return‑calculation period to 24 months (vote 6-0)
• Adjourned meeting (vote 6-0)

Planning Board

The Board approved a motion to continue the public hearing on the proposed amendment to ground‑mounted solar photovoltaic installations until November 24, 2025, with a 3‑0 vote. The meeting was then adjourned by a unanimous 3‑0 vote.

• Continue public hearing on ground‑mounted solar photovoltaic amendment until Nov 24 (3-0)
• Adjourn meeting (3-0)

Cultural Council

The Cultural Council will meet to review new grant applications and reimbursement requests. The body will also discuss details for a new grant cycle and update the status of FY 25 reimbursement requests.

• Review of new grant applications
• Approval of reimbursement requests for payment
• Discussion of new grant cycle details
• Update on FY 25 reimbursement requests

The Cultural Council identified FY25 grantees still missing reimbursement paperwork and confirmed the Grant Portal can send denial notices. It adopted several new actions, including beginning yearly community feedback in January 2026 and reviewing FY26 grant submissions before the November 22 meeting.

• Identified FY25 grantees still needing reimbursement documentation
• Confirmed Grant Portal can send denial notifications
• Members to obtain yearly community feedback starting Jan 2026
• Review FY26 submissions before Nov 22, 2025 meeting
• Chair to check mailbox, remind FY25 recipients, and request denial sample from MCC
• Finance member to discuss FY25‑LCC‑87461 reimbursement with Heidi
• Secretary to send meeting minutes to Town Clerk

Affordable Housing Trust

The Affordable Housing Trust will interview a candidate for the Board and review updates to the Subsidized Housing Inventory (SHI) pipeline, including projects on Old Common Road and Main Street.

• Interview Trustee candidate Margot Hammer
• Review SHI pipeline updates for DCAMM Campus
• Review SHI pipeline updates for Atlantic Union College Campus
• Review SHI pipeline updates for 40R Smart Growth District
• Review SHI pipeline updates for Harbor Classic Homes

School Committees

The Nashoba Regional School Committee will vote on a consent agenda that includes several FY26 grant awards and routine items such as meeting minutes. The committee will also receive updates on strategic work, professional development, and the school calendar. New business will focus on School Improvement Plans.

• FY26 IDEA Grant (240 and 262)
• Skills Capital Technology and Equipment (FC 31TC) Grant
• Coordinated Family and Community Engagement (CFCE) Grant
• Every Student Succeeds Act (ESSA) Titles I‑IV
• FY26 Fund Code 0419 Innovation Career Pathways Implementation Grant

Agricultural Commission

The Lancaster Agricultural Commission will first review and approve the minutes from the August 4, 2025 meeting. It will then discuss Chapter 61A, provide updates on PFAS (forever chemicals) and avian influenza, and consider a scholarship application. Time is set aside for any new business the chair did not anticipate.

• Review and approve minutes from August 4, 2025
• Discussion of Chapter 61A
• PFAS – forever chemicals update
• Avian influenza update
• Consideration of scholarship application

The Lancaster Agricultural Commission approved the minutes from August 4 and October 6, 2025. The commission extended the scholarship application deadline to June 30. Members unanimously voted to award Uilleam Harper a first‑semester scholarship of $1,000, with eligibility for a second‑semester award of $1,250 pending receipt of his transcript.

• Approved minutes of August 4 2025
• Approved minutes of October 6 2025
• Extended June 30 deadline for scholarship applications
• Awarded $1,000 first‑semester scholarship to Uilleam Harper (unanimous)

Select Board

The provided agenda contains only procedural timestamps and references to meeting packets. There are no specific discussion items or decisions listed in the text.

The Select Board approved the October 20 minutes (3‑0‑0). It voted to dissolve the Memorial School Re‑Use Committee and move its responsibilities to the Recreation Committee (3‑0‑0). The Board also authorized an application for a local‑preference affordable housing unit, directed the Planning Board to schedule public hearings on a zoning map amendment and a scenic‑road bylaw change, appointed Roy Rezac to the NRSD Audit Advisory Committee, and granted two town‑green licenses with a $100 fee waiver (all 3‑0‑0).

• Approved October 20 meeting minutes (3-0-0)
• Dissolved Memorial School Re‑Use Committee, duties to Recreation Committee (3-0-0)
• Authorized application for local‑preference affordable housing unit (3-0-0)
• Directed Planning Board to schedule public hearing on zoning map IPOD3 amendment (3-0-0)
• Directed Planning Board to schedule public hearing on Scenic Roads Bylaw amendment (3-0-0)
• Appointed Roy Rezac to NRSD Audit Advisory Committee (3-0-0)
• Granted town‑green licenses for holiday tree lighting and Easter egg hunt, waiving $100 fee (3-0-0)

Conservation Commission

The Conservation Commission voted 4-0 to withdraw the request to amend the 2021 Order of Conditions for 38 Seven Bridge Rd. It also approved Negative Determinations of Applicability for three other projects: 302 Fort Pond Rd (4-0), 4 Heritage Ln (4-0), and 1 Fire Rd 5 (3-1). All votes were recorded as roll‑call ayes and nos.

• Withdraw amendment request for 38 Seven Bridge Rd (4-0)
• Issue Negative Determination of Applicability for 302 Fort Pond Rd (4-0)
• Issue Negative Determination of Applicability for 4 Heritage Ln (4-0)
• Issue Negative Determination of Applicability for 1 Fire Rd 5 (3-1)

Board of Public Works

The Board of Public Works will meet to review updates on a new source well and lead/copper public education brochures. The body will also discuss a mutual aid agreement and review abatement requests.

• Updates on a new source well
• Discussion of lead/copper public education brochures
• Review of mutual aid agreement
• Review of abatement requests
• Update on RR crossings

The Board approved the previous meeting minutes and unanimously agreed on a uniform policy. It approved a pretreatment plan for winter road salt. It moved one water‑line abatement from a 4‑inch to a 2‑inch tier, waived the meter‑test fee for a second request and tabled that request. The mutual‑aid agreement discussion was also tabled.

• Approved previous meeting minutes (all in favor)
• Uniform policy updated per discussion (unanimous agreement)
• Approved pretreatment plan for winter road salt (motion passed)
• Moved water‑line abatement from 4" tier to 2" tier (approved)
• Waived fee for meter test on second abatement request (approved)
• Tabled second abatement request pending meter test
• Tabled mutual‑aid agreement discussion until more information is obtained
• Adjourned meeting (all in favor)

Planning Board

The board approved the September 22 minutes and extended the ground‑mounted solar amendment deadline to November 4. It set a public hearing for a zoning petition on November 24. The board also voted to forward both the Integrated Plan Overlay District petition and a Scenic Road Bylaw petition (removing Rte. 117 and Rte. 70) to the Selectboard.

• Approved September 22 meeting minutes (4-0)
• Continued Ground‑Mounted Solar PV Amendment deadline to Nov 4 (4-0)
• Scheduled public hearing for Petition to Amend Zoning on Nov 24 (4-0)
• Sent Integrated Plan Overlay District (IPOD) petition to Selectboard (4-0)
• Sent Scenic Road Bylaw petition to remove Rte. 117 and Rte. 70 to Selectboard (4-0)

Board of Health

The Lancaster Board of Health will consider a septic permit application for a new lot on North Main Street. It will also review Title V inspection reports for four properties and discuss housing status at several addresses, a capped landfill update, and an arbovirus update. The meeting includes approval of the previous minutes and planning items for the next meeting.

• North Main Street – septic permit for new lot
• 526 South Meadow Road – Title V inspection report
• 10 Maple Street – housing status discussion
• Capped Landfill at 1000 Lunenburg Road – status update
• Arbovirus update

The Board approved a septic permit for a new lot on North Main Street and added 290 Sterling Street to the Title V inspection list, pending a new septic tank. Several other septic permits were approved, including conditional approval for 25 Fuller Avenue. The minutes from the August 21 and September 25 meetings were unanimously approved, and the meeting was adjourned.

• Approved septic permit for North Main Street new lot
• Added 290 Sterling Street to Title V inspection list (conditional pending new tank)
• Approved permit for 526 South Meadow Road
• Approved conditional permit for 25 Fuller Avenue (water filter removal required)
• Approved permit for 217 White Pond Road
• Approved permit for 76 Sterling Street
• Approved August 21 and September 25 meeting minutes (3-0-0)
• Adjourned meeting (3-0-0)

School Committees

The Nashoba Regional School Committee meeting will consider several items, including a second reading and vote on the Middle School Pathway Exploration Policy, a vote on the Chapter 70 FY26 Budget Adjustment, and reports on FY25 end‑of‑year finances and FY26 operating budget. The agenda also includes a DECA travel discussion, updates from the superintendent, and a student representative report.

• Middle School Pathway Exploration Policy – second reading and vote
• Chapter 70 FY26 Budget Adjustment – vote
• FY25 End of Year Budget Report
• FY26 September Operating Budget Report
• DECA Travel – new business discussion

Commission on Disability

The Commission on Disability will hold its monthly meeting to review previous minutes and discuss accessibility initiatives. The body will address the status of accessibility canvassing and office logistics.

• Review and approval of September 16, 2025 meeting minutes
• Accessibility Awareness Month
• Accessibility Canvassing Status
• COD office logistics follow up

The Commission on Disability approved the minutes from the September 16, 2025 meeting. They reported that the Lancaster Accessibility Awareness Month video has been filmed and edited, with SLCTV handling final editing and Chair Mike McCue recording the intro. Members were asked to view the video and provide feedback as soon as possible. No other formal actions were taken.

• Approved minutes from 9/16/25 meeting
• Action item: all COD members/volunteers to view LAAM video and give feedback

School Committees

The Minuteman School Committee will adopt remote participation for meetings through June 2027. It will approve a $47,625 reduction in FY2026 Member Town Assessments, set the 2026 graduation date for June 1 with a 1:00 p.m. ceremony and early‑release day, and remove multiple policies from the committee manual. The committee will also enter executive session to discuss real‑property negotiations and collective‑bargaining strategy.

• Adopt remote participation for meetings through June 2027
• Reduce FY2026 Member Town Assessments by $47,625 (from $26,121,134 to $26,073,509)
• Change 2026 graduation date to June 1, 2026, with a 1:00 p.m. ceremony and early release
• Remove numerous listed policies from the School Committee Policy Manual
• Enter executive session to discuss real‑property negotiations and collective‑bargaining strategy

Select Board

The Select Board is scheduled to hold a regular meeting on October 20, 2025, at 7:00 P.M. The agenda indicates the meeting will be held via Zoom. The packet for the meeting is available for public review.

• Meeting scheduled for 7:00 P.M.
• Meeting held via Zoom
• Meeting packet available for review

The Select Board approved the minutes from the September and October meetings. It authorized Chair Allison to sign the MBTA Communities District Compliance application on the town's behalf. The Board referred two zoning bylaw petitions—definition changes for front yards and repeal of accessory apartments—to the Planning Board for discussion. It also granted a holiday drive‑through entertainment license, noted a firefighter resignation, and entered executive session to discuss potential litigation with 702 LLC.

• Approved September 25, 2025 meeting minutes (3-0-0)
• Approved October 6, 2025 meeting minutes (3-0-0)
• Authorized Chair to sign MBTA compliance application (3-0-0)
• Referred front‑yard definition amendment to Planning Board (3-0-0)
• Referred repeal of accessory apartments amendment to Planning Board (3-0-0)
• Granted holiday drive‑through entertainment license (3-0-0)
• Recognized resignation of Firefighter Josef Tocci
• Entered executive session to discuss potential litigation with 702 LLC (3-0-0)

Recreation Committee

The Recreation Committee will approve the September 18, 2025 meeting minutes and discuss updates on the CPA Fall Town Meeting applications, the Memorial School Project, and the Halloween on the Green event. No public hearing is scheduled.

• Approval of September 18, 2025 meeting minutes
• Discussion of picnic tables and chairs for the playground (CPA application)
• Discussion of tennis court design (CPA application)
• Memorial School Project update – letter submitted to the Select Board
• Halloween on the Green event scheduled for Sunday, October 26, 2025, 4:30 pm–6:30 pm

The Recreation Committee voted to approve the September 18, 2025 meeting minutes, with a unanimous vote. No other actions or votes were taken during the meeting. The next meeting was scheduled for November 20, 2025.

• Approved September 18, 2025 meeting minutes (unanimous)

Community Preservation Act Committee

The Community Preservation Act Committee will approve the minutes from its August 21, 2025 meeting. It will hear public comments and receive updates on the public hearing process and the committee's finances. The committee will also consider signage and plaques related to the CPA program.

• Approve minutes from August 21, 2025 meeting
• Public hearing update
• Financial update
• CPA signage and plaques

Council on Aging

The Lancaster Council on Aging Committee will review and act on the previous month's meeting minutes. It will provide updates on ongoing programs, including SHINE open enrollment hours and a presentation by the Nashoba Valley Regional Dispatch District. The committee will also discuss the COA mission statement and other organizational items. The meeting includes a public comment period before adjourning.

• Approval of previous month’s meeting minutes
• SHINE Open Enrollment Hours schedule (9:00‑1:00 by appointment on multiple dates)
• Nashoba Valley Regional Dispatch District E9‑1‑1 & Rapid SOS presentation on 10/23/25
• Stuff‑A‑Cruiser update and LCC Food Pantry update
• COA Mission Statement discussion

The committee voted to table approval of the September meeting minutes until the November meeting. Committee members elected Sheila Mallette as Chair, Donna Jarvis as Vice Chair, and Sylvia Buteau as Clerk. Members agreed to review and propose edits to the mission statement for the next meeting. A plan to offer a matinee movie at the LCC was assigned to Caitlin Roy for implementation.

• Tabled approval of September minutes (decision deferred to November meeting)
• Elected Sheila Mallette as Chair
• Elected Donna Jarvis as Vice Chair
• Elected Sylvia Buteau as Clerk
• Committee to review and propose mission statement edits for next meeting
• Assigned Caitlin Roy to implement a matinee movie at the LCC

Conservation Commission

The Lancaster Conservation Commission has scheduled a regular meeting for October 14, 2025. The agenda is currently listed as amended and contains only document placeholders.

• Meeting scheduled for Oct 14, 2025
• Amended agenda with placeholder items

The Conservation Commission approved a Certificate of Compliance for the septic work at 502 Brockelman Road and approved minor field changes to utility pole locations at 10 Fire Road 54. Both approvals were passed unanimously by the four voting members. The Commission also voted to continue the hearings on the 2038 Lunenburg Road stormwater project and the Seven Bridge Road tree‑removal request to the October 28, 2025 meeting.

• Approved Certificate of Compliance for 502 Brockelman Rd (4‑0)
• Approved field changes for utility poles at 10 Fire Rd 54 (4‑0)
• Continued hearing for 2038 Lunenburg Rd stormwater project to Oct 28 (3‑0, 1 absent)
• Continued hearing for Seven Bridge Rd tree removal to Oct 28 (4‑0)
• Agent to write approval letter to Mr. Quill for 10 Fire Rd 54 changes (4‑0)
• Agent to follow up with DPW on tree‑removal marking for Seven Bridge Rd (4‑0)

Cultural Council

The Cultural Council will receive an information update from Lisa Beaudry. Members will review any new mail and identify any required actions. The council will examine details of the upcoming grant cycle. Finally, they will review and approve reimbursement requests that are ready for payment.

• Information update from Lisa Beaudry
• Review new mail and identify action items
• Review details for new grant cycle
• Review and approve reimbursement requests

The council appointed Jonathan Swenson as LCC Secretary. For FY25, 18 grant applications were approved and 4 were denied, with five reimbursements already processed and one grant ready for payment. The council assigned staff to review remaining approved applications and to promote the FY26 grant deadline, and to request an extension from the state cultural council.

• Jonathan Swenson appointed as LCC Secretary
• FY25 grant cycle: 18 applications approved, 4 denied
• Clear Path for Veterans grant ready for disbursement to Cheryl Gariepy
• Valorie Parent to review 12 approved applications and email contacts
• Valorie Parent to ask Jill Hazelrigg to post FY26 deadline on Lancaster FB pages
• Valorie Parent to contact MA Cultural Council to request deadline extension

Housing Authority

The Board will meet to approve the September 2025 expense sheet and write-offs. The agenda includes a vacancy report for September and an update from the Preservation Commission Committee.

• Approval of September expense sheet
• Review of September vacancy report
• Preservation Commission Committee update
• Approval of September write-offs
• Signing of checks

The Lancaster Housing Authority board reviewed and voted on several items, including approval of prior meeting minutes, the September expense sheet, a $184 write‑off for a deceased tenant, the FY2026 budget, and authorizing check signing. The board also adjourned the meeting at 4:24 PM. The minutes list the members who voted but do not record the yea/nay tallies or final outcomes for these motions.

• Review and approve September 10 minutes – outcome not recorded
• Review and approve September expense sheet – outcome not recorded
• Approve $184 write‑off for deceased tenant – outcome not recorded
• Approve FY2026 budget – outcome not recorded
• Approve and sign checks by Barbara Foster and Carol Sonia – outcome not recorded
• Adjourn meeting at 4:24 PM – outcome not recorded

School Committees

The committee will vote on a consent agenda that includes the draft minutes of September 24, 2025, warrants of October 10, 2025, and the Comprehensive School Health Services Grant. They will discuss the FY27 budget timeline and the 6‑12 math curriculum update. A first reading of Policy IF-1 Middle School Pathway Exploration for Career and Technical Education will be conducted, and a vote will be taken on a new Audit Advisory member.

• Vote on consent agenda items: draft minutes (Sept 24, 2025), warrants (Oct 10, 2025), and Comprehensive School Health Services Grant
• First reading of Policy IF-1 Middle School Pathway Exploration for Career and Technical Education
• Vote on new Audit Advisory member
• Discussion of FY27 budget timeline
• Update on 6‑12 Math Curriculum

Board of Library Trustees

The Thayer Memorial Library Board will review the earnings from its trust fund and consider a vote on proposed changes to the disbursements. The meeting will also receive updates on the Friends of the Thayer Memorial Library book sale and the Children’s Room ceiling improvement project. Routine reports and action items will be reviewed before adjournment.

• Discussion of trust fund earnings disbursements with possible vote on changes
• Friends of the Thayer Memorial Library book sale
• Children’s Room ceiling improvement project

The trustees voted 5‑0 to change the Library Trustees’ trust fund distribution to a 20‑month quarterly cycle with a 3% disbursement rate. They then voted 5‑0 to adjourn the meeting. No other substantive actions were decided.

• Approved change to trust fund distribution to a 20‑month quarterly cycle at 3% disbursement (5‑0)
• Adjourned meeting (5‑0)

Agricultural Commission

The Lancaster Agricultural Commission will meet to review previous minutes and hold discussions on agricultural land and environmental concerns. The body will address Chapter 61A, PFAS chemicals, and avian influenza.

• Chapter 61A discussion
• PFAS (Forever Chemicals) discussion
• Avian Influenza update

The agenda included reviewing the August 4, 2025 minutes, discussing PFAS (forever chemicals), an avian influenza update, and reserving time for new business. The minutes do not record any approvals, votes, or other decisions on these items.

Select Board

The posted agenda for the Lancaster Select Board meeting on Oct 6, 2025 contains only headings and document references, without any listed agenda items, contracts, or decisions. No concrete items such as rezoning, contracts, or ordinances are identified in the agenda. Therefore the meeting appears to be procedural in nature.

The Board voted unanimously to adopt a position opposing the proposed 30‑unit development in Sterling that would use Lancaster land to generate tax revenue for another town. It also appointed a board member as liaison to explore options to stop the project. In addition, the Board approved the FY2027 budget process, authorized a letter to the school committee recommending Option #2, and approved the MART van‑service contract.

• Adopted position against developments using Lancaster land for other towns (3-0-0)
• Appointed board member as liaison to explore options to stop the Sterling development (3-0-0)
• Authorized letter to School Committee recommending Option #2 (3-0-0)
• Endorsed FY2027 budget process as defined in memo (3-0-0)
• Authorized Mr. Gifford to sign MART contract for Council on Aging van services (3-0-0)
• Appointed Jonathan Swenson to Lancaster Cultural Council (3-0-0)
• Granted Halloween on the Green use and one‑day beer license (3-0-0)
• Moved to adjourn the meeting (3-0-0)

Cultural Council

The council will review details for the new grant cycle and approve reimbursement requests ready for payment. It will also review any new mail and identify needed action items.

• Review details for new grant cycle
• Approve reimbursement requests
• Review new mail and identify needed action items

The Cultural Council could not be called to order after a trustee announced resignation and left. Without a quorum, no business was conducted and no actions were approved, denied, or tabled.

Housing Authority

The Lancaster Housing Authority is holding a special meeting to meet with Secretary Augustus of the Executive Office of Housing and Livable Communities.

• Meeting with Executive Office of Housing and Livable Communities Secretary Augustus

Board of Health

The Board of Health will consider permits for septic systems and distribution boxes. The board will also discuss housing statuses for specific properties and provide updates on the Capped Landfill and arboviruses.

• Permits for 2237 North Main Street, 906 Brockelman Road, and 303 Ponakin Road
• Title V reviews for 19 Neck Road, 320 Fort Pond Road, and 19 Magnolia Ave
• Housing status discussions for 10 Maple Street and 135 Prescott Street, Unit A
• Status update on Capped Landfill at 1000 Lunenburg Road
• Review of Tobacco and Trash Hauler permit deadlines

The Board directed Mr. Brookings to draft permits for a distribution box at 2237 North Main Street, a septic tank replacement at 906 Brockelman Road, and a name‑change permit at 303 Ponakin Road. Title V acceptances were approved for 119 Neck Road, 320 Fort Pond Road, and 19 Magnolia Avenue. An inspection of the Board’s emergency‑equipment trailer was scheduled for October 9, and the meeting was adjourned by a 3‑0‑0 vote.

• Directed drafting of permit for 2237 North Main Street distribution box
• Directed drafting of permit for 906 Brockelman Road septic tank replacement
• Directed drafting of permit for 303 Ponakin Road name‑change
• Approved Title V acceptance for 119 Neck Road
• Approved Title V acceptance for 320 Fort Pond Road
• Approved Title V acceptance for 19 Magnolia Ave
• Scheduled BOH trailer emergency equipment inspection for Oct 9
• Adjourned meeting (3-0-0 vote)

Select Board

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions. No substantive business is detailed in the text.

The Board approved the minutes of the September 8 and September 17 special meetings. It adopted a non‑opposition stance to a new drinking water well on the DCAMM property and appointed David R. Carr as the board’s liaison to DCAMM. The Board accepted an $11,854.05 grant from the Thayer Field Foundation for Thayer Field improvements and granted fee waivers and licenses for the Horseshed Fair and the Pet Rock Festival.

• Approved minutes of September 8, 2025 Special Meeting (3-0-0)
• Approved minutes of September 17, 2025 Special Meeting (2-0-1)
• Stated Lancaster is not opposed to having a well on‑site (3-0-0)
• Appointed David R. Carr as DCAMM liaison (3-0-0)
• Accepted $11,854.05 grant from Thayer Field Foundation for Thayer Field development (3-0-0)
• Granted fee waivers for Horseshed Fair and transferred One‑Day Beer Sales Special License (3-0-0)
• Approved licensure for Pet Rock Festival, including three one‑day all‑alcohol licenses (3-0-0)
• Approved letters of thanks to Fire Chief Screening Panel members (3-0-0)

School Committees

The Nashoba Regional School Committee will discuss a FY26 Chapter 70 budget amendment during the Finance and Operations Update. An executive session will address strategy for collective bargaining or litigation. The committee will also vote on DEARJ composition and consider updates to the budget and warrant language. Public comments are accepted via a pre‑meeting email request.

• Executive Session: strategy for collective bargaining or litigation (M.G.L. c. 30A, §21(a)(3))
• Finance and Operations Update: FY26 Chapter 70 Budget Amendment
• New Business: vote on DEARJ composition and call for volunteers
• Consent Agenda: vote on draft minutes of September 10, 2025 and warrants for September 26, 2025
• Student Representative report and discussion of student representative to the committee

Board of Health

The Board of Health will meet to review the current agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Lancaster Board of Health met on September 24, 2025 to review the agenda, discuss upcoming inspections and assignments, and consider any additional business. The minutes record only the agenda items and do not note any approvals, denials, or other actions. Consequently, no substantive decisions were documented.

Conservation Commission

The Conservation Commission unanimously continued the Notice of Intent for the stormwater management system at 2038 Lunenburg Road to the October 14, 2025 meeting. It also unanimously continued the request for determination of applicability for dead‑tree removal in the Seven Bridge Road right‑of‑way to the same date. No other items were formally decided; discussions on the Fort Pond Dam flashboard and other enforcement matters were deferred for future meetings.

• Continue Notice of Intent for 2038 Lunenburg Road stormwater system (4-0)
• Continue Request for Determination of Applicability for dead‑tree removal on Seven Bridge Road right‑of‑way (4-0)

Board of Registrars

The Board of Registrars will consider a vote to reorganize its membership. It will also discuss authorizing the Town Clerk’s office to perform actions that require a registrar’s signature and to use facsimile stamps. Both items may be voted on during the meeting. The agenda also includes a welcome for new member Donald Adams and a public comment period.

• Reorganize Board (vote may be taken)
• Authorize Town Clerk’s office to perform actions requiring registrar’s signature and to use facsimile stamps (vote may be taken)
• Welcome new member Donald Adams

The board unanimously appointed Elizabeth Cahill to continue as chair. It also unanimously authorized the Town Clerk’s office to perform all registrar actions required by state and local law and to use facsimile signature stamps for certifications. The meeting was then unanimously adjourned.

• Appointed Elizabeth Cahill as Chair (4-0-0)
• Authorized Town Clerk to perform registrar duties and use facsimile stamps (4-0-0)
• Adjourned meeting (4-0-0)

Board of Public Works

The Board of Public Works will meet to approve updated rules and regulations, review cemetery rates, and discuss a new water source. The meeting will also include a public comment period.

• Approve updated Rules & Regulations
• Review cemetery rates
• Discuss new source well
• Public Comment Period
• Approve previous meeting minutes

The Board voted to move forward with the town’s water well project proposed by DCAMM, with all members in favor. A motion to update cemetery rates to the 2015 levels was also approved unanimously. The Board signed the previously approved abatement agreement. The meeting was then adjourned.

• Approved moving forward with the DCAMM water well project (all in favor)
• Approved updating cemetery rates to the 2015 rates (all in favor)
• Signed the previously approved abatement agreement
• Approved previous meeting minutes (all in favor)
• Approved adjournment of the meeting (all in favor)

Planning Board

The Lancaster Planning Board meeting scheduled for September 22, 2025 references three PDF documents and includes placeholder lines for documents, but does not list any rezoning proposals, contracts, ordinances, or public hearings. Consequently, the agenda contains no concrete items for the board to decide or discuss.

The Board approved a minor change to an IPOD special permit, adding a home‑style design, with a unanimous 5‑0 vote. It also moved the proposed amendment to ground‑mounted solar installations to October 27, 2025, and closed the hearing for 241 Chace Hill Road, each by 5‑0 votes. The meeting minutes from September 8 were approved, and the session adjourned at 8:14 p.m.

• Approved September 8, 2025 meeting minutes (5-0)
• Closed hearing for 241 Chace Hill Road (5-0)
• Continued proposed amendment to ground‑mounted solar installations until Oct 27, 2025 (5-0)
• Approved home‑style addition to IPOD permit as a minor change (5-0)
• Adjourned meeting at 8:14 p.m. (5-0)

Recreation Committee

The Recreation Committee will approve the August 28, 2025 meeting minutes and review updates on several projects. Topics include Fall Town Meeting applications for picnic tables, chairs, and a tennis court design, a new playground sign installation, next steps for Memorial School, and planning for the Halloween on the Green event scheduled for October 26, 2025.

• Approval of August 28, 2025 meeting minutes
• Fall Town Meeting applications: picnic tables & chairs for the playground and tennis court design
• Installation of a display sign at the playground
• Select Board next steps for Memorial School
• Halloween on the Green event set for Sunday, October 26, 2025, 4:30 pm–6:30 pm

The committee voted to approve the August 28, 2025 meeting minutes with a unanimous vote. No other formal actions were taken; members discussed updates on playground equipment, tennis‑court design, the Memorial School pavilion plan, and Halloween on the Green event. The next meeting is scheduled for October 16, 2025.

• Approved August 28, 2025 meeting minutes (unanimous)

Open Space & Recreation

The Open Space & Recreation Committee will approve prior meeting minutes and set the schedule for completing the seven‑year Open Space & Recreation Plan. Members will receive a report on the town's open space inventory and review the plan's chapters. The meeting also includes communications updates and a review of upcoming remote meeting dates.

• Approve minutes of past meetings
• Discuss and determine meeting schedule and timeline for plan completion
• Report on Open Space Inventory – Cara Sanford & Jim Lavallee
• Presentation & review of Open Space & Recreation Plan chapters
• Review upcoming remote meetings on Oct 16, Nov 20, and Dec 18, 2025

Community Preservation Act Committee

The Community Preservation Committee will meet to approve the minutes from the August 2, 2025 meeting and receive a financial update. The agenda also includes a public comment session and a discussion regarding CPA signage and plaques.

• Approval of August 2, 2025 meeting minutes
• Public Hearing update
• Financial Update
• CPA Signage and plaques discussion

The committee did not have a quorum, so the meeting was cancelled and no decisions were made.

Board of Health

The Lancaster Board of Health will review the meeting agenda and set the date for its next meeting. It will discuss any upcoming health inspections, assign responsibilities, and establish a schedule. The Chair may also address any additional business that arises.

• Review of agenda and scheduling of next Board of Health meeting
• Discussion of upcoming inspections, assignments, and schedule
• Consideration of additional business not anticipated by the Chair

The Board of Health reviewed its agenda, discussed upcoming inspections and assignments, and noted any additional business. No actions were approved, denied, or tabled during this meeting.

Select Board

The Select Board approved a one‑day special alcohol sales license for the Bicycles Battling Cancer benefit on September 21, 2025, at YMCA Camp Lowe. The motion was moved by Chair David Carr, seconded by Ralph Gifford, and passed unanimously (2‑0‑0). The Board then adjourned the meeting by a unanimous vote.

• Approved one‑day alcohol sales special license for Bicycles Battling Cancer event (2-0-0)
• Adjourned meeting (2-0-0)

Council on Aging

The council will approve the previous month’s meeting minutes, hear a presentation by MART Mobility Coordinator Yazzy Coleman on senior transportation options, receive updates on health and community programs, and open a public comment period for non‑personnel matters. The meeting will also schedule the next session for October 15, 2025.

• Approve previous month’s meeting minutes
• Guest speaker Yazzy Coleman discusses COA Van, MART Connects, and shuttle services
• Medical Equipment Loan Program update with Nashoba Associated Boards of Health
• American Red Cross Hands‑Only CPR class announced for 9/18/25
• Public comment period for community input (non‑personnel matters)

The committee unanimously approved the minutes from the August meeting. The COA Committee Organization agenda item was tabled until the October meeting when all members are present. No other actions were taken.

• Approved August meeting minutes (unanimous)
• Tabled COA Committee Organization agenda until October

Commission on Disability

The Commission on Disability will hold its monthly meeting to review previous minutes and discuss Accessibility Awareness Month. The body will also review the status of accessibility canvassing and office logistics.

• Review and approval of August 19, 2025 meeting minutes
• Discussion of Accessibility Awareness Month
• Status update on accessibility canvassing
• Follow-up on COD office logistics

The commission accepted the August 19, 2025 minutes as submitted. It confirmed that Kathy Suits will keep coordinating Accessibility Awareness Month and will update and circulate the master "Out and About – Lancaster Accessibility" document. The members agreed to reconvene the week of September 22 to address any outstanding issues and to continue ongoing accessibility canvassing. Chair Mike McCue will brief the new Town Administrator on office document‑handling challenges.

• Accepted August 19, 2025 minutes as submitted
• Kathy Suits will continue coordinating Accessibility Awareness Month (Oct 2025)
• Kathy Suits will update and circulate the master accessibility script document
• Commission will meet the week of Sep 22 to discuss outstanding accessibility items
• Members agreed to continue accessibility canvassing on an ongoing basis
• Chair Mike McCue will brief the new Town Administrator on office document challenges

Finance Committee

The Finance Committee will receive a report on the close of FY25 and an update on the FY27 budget process. Members will also discuss DCAMM updates and review actuals and metrics for Cottage Lane.

• Report on Close of FY25
• DCAMM Update
• FY27 Budget Process Update
• Review of Cottage Lane actuals and metrics

Cultural Council

The Cultural Council will reorganize with three new members and define council responsibilities. The body will also review received mail and details for a new grant cycle.

• Reorganization of Council with three new members
• Review of new grant cycle details

The Cultural Council elected Valorie Parent as Chair and Judy Elwell as Finance officer. It decided not to advertise the new grant cycle until all members complete required online trainings. Plans were made to advertise council openings with flyers at the Horseshed Fair, posts on the Lancaster Facebook pages, and outreach to suggested residents. The next meeting is set for September 27, 2025.

• Valorie Parent elected Chair
• Judy Elwell elected Finance officer
• Decided not to advertise new grant cycle until trainings are completed
• Valorie to request flyers from Town Clerk for council recruitment
• Valorie to request postings on Lancaster Facebook pages
• Susan Munyon to suggest potential new council members

Housing Authority

The Lancaster Housing Authority Board will review and approve the minutes from the August 13, 2025 meeting. It will also review and approve the August expense sheet and receive the vacancy report for August. Additional updates include the Preservation Commission Committee report and the Executive Director’s report, followed by other business and check approvals.

• Review and approve minutes of the August 13, 2025 board meeting
• Review and approve August expense sheet
• Vacancy report for August
• Preservation Commission Committee update
• Executive Director’s report

Board of Health

The Lancaster Board of Health will review the meeting agenda and set the date for its next meeting. It will assign and schedule any upcoming health inspections. The Chair may also address any additional business that arises.

The Board of Health reviewed the meeting agenda. It discussed upcoming inspections, assignments, and scheduling. Additional business not anticipated by the Chair was noted. No formal decisions, approvals, or denials were recorded.

School Committees

The Nashoba Regional School Committee will hold its regular meeting to consider agenda items and hear reports. An executive session will be used to discuss strategy related to collective bargaining or litigation. The committee will vote on the consent agenda, which includes the FY26 Partnership for Reading Success – Massachusetts (PRISM) I grant. Updates will be provided on the FY26 budget, AI literacy initiatives, and several policy topics affecting students.

• Vote on FY26 Partnership for Reading Success – Massachusetts (PRISM) I grant (consent agenda)
• Executive session to discuss collective bargaining or litigation strategy (M.G.L. c. 30A, §21(a)(3))
• Update on AI Literacy program at Nashoba Regional School District
• FY26 budget update (summer) presented by the Director of Finance and Operations
• Announcements on student cell phone use, time‑out spaces, and other policy matters

Board of Library Trustees

The Board of Trustees will consider a potential vote to rescind outdated policies. The meeting will also include updates on current and upcoming library building projects, as well as routine chair and director reports. Action items will be reviewed before adjournment.

• Potential vote to rescind outdated library policies
• Board update on current and upcoming building projects
• Chair’s report
• Director’s report on routine activities
• Review of action items

School Committees

The Minuteman School Committee will meet via Zoom to discuss school goals and receive updates on the opening of school and new lunch options. The committee is scheduled to vote on subcommittee appointments and the Superintendent's leadership goals for 2025-2026.

• Vote to approve Superintendent 2025-2026 Leadership Goals
• Vote to approve School Committee Subcommittee Appointments
• Approval of grants
• Update on state graduation requirements
• Update on new lunch options

Board of Public Works

The Lancaster Board of Public Works will review a potentially hazardous tree on Settlers Path/Maynard St, discuss its abatement policy, and receive updates on lead/copper findings and a Hawthorne generator. The meeting also includes a public comment period.

• Discuss tree hazard on Settlers Path/Maynard St
• Review abatement policy and previous requests
• Update on lead/copper findings
• Update on Hawthorne generator
• Public comment period (2-minute limit)

The Board approved the minutes from the prior meeting. It voted to remove a hazardous tree on Settlers Path/Maynard St and to adopt a new policy allowing each resident one abatement for a valid reason, granting an abatement to a Neck Rd resident. The Board also approved a non‑resident grave sale at Eastwood Cemetery and accepted the Generac Hawthorne generator. The meeting was adjourned at 6:01 pm.

• Approved previous meeting minutes (all in favor)
• Approved removal of hazardous tree on Settlers Path/Maynard St (all in favor)
• Adopted new abatement policy limiting residents to one abatement (all in favor)
• Granted abatement to Neck Rd resident under new policy (all in favor)
• Approved non‑resident grave sale at Eastwood Cemetery (all in favor)
• Accepted Generac Hawthorne generator (all in favor)
• Adjourned meeting (all in favor)

Select Board

The posted agenda for the Lancaster Select Board special meeting on September 8, 2025 contains only procedural boilerplate and no substantive items for decision or discussion.

The Board approved the minutes from the August 18 regular meeting. It voted unanimously to support the Massachusetts Department of Capital Asset Management and Maintenance’s proposal to sell the Industrial School for Girls property and to begin negotiations on a memorandum of understanding for its redevelopment. The Board also deferred a vote on authorizing the Chair to sign the town’s MBTA compliance application.

• Approved August 18 meeting minutes (3-0-0)
• Supported DCAMM sale proposal and authorized MOU negotiations (3-0-0)
• Deferred vote on authorizing Chair to sign MBTA compliance application (no vote taken)

Planning Board

The Planning Board approved the September 8 meeting minutes. It voted to continue both the public hearing for a ground‑mounted solar system at 241 Chace Hill Road and the proposed amendment to the ground‑mounted solar photovoltaic installations bylaw until September 22. The board also ruled that the requested modification to the White Pond Road flexible development special permit was a minor change, requiring no further hearing. The meeting was adjourned at 9:10 pm.

• Approve meeting minutes (5-0)
• Continue public hearing for ground‑mounted solar at 241 Chace Hill Road until Sept 22 (5-0)
• Continue proposed amendment to ground‑mounted solar photovoltaic installations until Sept 22 (5-0)
• Rule White Pond Road flexible development special permit modification a minor change (5-0)
• Adjourn meeting (5-0)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Lancaster Board of Health met on September 3, 2025 at 8:30 a.m. The meeting covered a review of the agenda, planning for upcoming inspections, and any additional business the Chair anticipated. No actions were approved, denied, or tabled during this session.

Recreation Committee

The Lancaster Recreation Committee will review updates on playground accessibility features, a completed sunshade project, and plans for the October 26 Halloween event. The meeting will also include a discussion on short- and long-term committee goals and a presentation from UCONN regarding Memorial School.

• Playground accessibility features and display sign review
• Halloween on the Green event planning for October 26, 2025, including trunk-or-treating, touch-a-truck, food trucks, and games
• Fall Town Meeting applications for picnic tables, chairs, and tennis court design
• UCONN presentation at Memorial School

The Recreation Committee unanimously approved the July 17, 2025 meeting minutes. It also decided to issue a parking notice to associations, clubs, and school teams asking them not to park on Brazo Lane. No other formal actions were taken at this meeting.

• Approved July 17, 2025 minutes (unanimous)
• Decided to issue parking notice requesting no parking on Brazo Lane

Board of Health

The Board of Health will review the meeting agenda and discuss upcoming inspections, if any. The meeting is scheduled for September 3, 2025, at 8:30am at the Lancaster Community Center.

• Review of agenda and next meeting
• Upcoming inspections and schedule assignments
• Additional business discussion

Affordable Housing Trust

The Lancaster Affordable Housing Trust will meet to reorganize its board, review the status of the Affordable Housing Trust Account and Community Preservation Act Funds, and receive updates on several affordable housing projects in the pipeline. Carolyn Read of North Central MA Habitat for Humanity is scheduled to appear.

• Reorganize board and welcome new members
• Review status of Affordable Housing Trust Account
• Review status of Community Preservation Act Funds transfer
• Updates on SHI pipeline projects: DCAMM Campus (220 Old Common Road), Atlantic Union College Campus (338 Main Street), 40R Smart Growth District (1410–1474 Lunenburg Road), Harbor Classic Homes (2038 Lunenburg Road)
• Scheduled appearance by Carolyn Read, Executive Director, North Central MA Habitat for Humanity

Conservation Commission

The Conservation Commission voted unanimously to issue a Negative Determination allowing the removal of a dead tree at 53 Fort Pond Ln. Hearings on the storm‑water system at 2038 Lunenburg Road and the tree removals on Seven Bridge Road were each continued to the September 23, 2025 meeting. The minutes from the July 8 and July 22, 2025 meetings were approved. The meeting was adjourned at 7:51 PM.

• Approved Negative Determination for 53 Fort Pond Ln tree removal (4‑0)
• Continued hearing on 2038 Lunenburg Road stormwater system to Sep 23 2025 (4‑0)
• Continued hearing on Seven Bridge Road right‑of‑way tree removals to Sep 23 2025 (4‑0)
• Approved minutes of 7/8/2025 meeting (3‑0‑1; one abstention)
• Approved minutes of 7/22/2025 meeting (4‑0)
• Deferred Fort Pond Dam enforcement order pending further review (discussion continued)
• Adjoined new Conservation Agent Sam Belanger start date Sep 3 2025 (informational)
• Adjourned meeting (4‑0)

Planning Board

The board approved the July 28 meeting minutes by a 4‑0 vote. It also voted 4‑0 to continue the public hearing for 241 Chace Hill Road until September 8, 2025. The meeting was then adjourned by a 5‑0 vote.

• Approved July 28 meeting minutes (4-0)
• Continued 241 Chace Hill Road hearing until Sep 8, 2025 (4-0)
• Adjourned meeting (5-0)

Board of Health

The Lancaster Board of Health will discuss housing permit upgrades, housing status updates for two properties, and a dust complaint resolution. The board will also approve previous meeting minutes and receive an arbovirus update.

• Permit upgrade for 97 Fitch Road
• Housing status review for 10 Maple Street and 135 Prescott Street, Unit A
• Dust complaint status update for 70 McGovern Blvd

The Lancaster Board of Health met on August 21, 2025. The board approved the minutes from the July 23 and July 31, 2025 meetings. The board discussed a permit for 97 Fitch Road and status updates for 10 Maple Street, 135 Prescott Street Unit A, 70 McGovern Blvd, and an arbovirus update. No other actions, approvals, or vote outcomes were recorded.

Community Preservation Act Committee

The committee will conduct its annual election for Chair and review a recap of the FY2025 period. Members will also discuss the application timeline and dates for future public hearings.

• Annual election for Chair
• FY2025 recap
• Project update: Forest Legacy
• Project update: Cemetery stone walls
• Discussion of CPA signage and plaques

The Community Preservation Committee unanimously re‑elected Marilyn Largey as chair, with the chair abstaining and the four other members voting in favor (4‑0). The committee also approved the meeting minutes as amended, with a 5‑0 vote. No other motions were decided.

• Re‑elected Marilyn Largey as chair (4‑0, chair abstained)
• Approved minutes as amended (5‑0)

Board of Health

The Lancaster Board of Health will hold its regular meeting to review the agenda, confirm the next meeting date, and discuss upcoming health inspections. No substantive decisions are listed on this procedural agenda.

The Lancaster Board of Health met on August 20, 2025 at 8:30 a.m. at the Lancaster Community Center. The agenda covered a review of the agenda, upcoming inspections and any additional business. No actions, approvals, or votes were recorded, so no substantive decisions were made.

Council on Aging

The Council on Aging will hear from a MART Outreach Coordinator regarding transportation services. The committee will also receive updates on senior programs and the transition of the Senior Tax Work-off Program to the COA.

• Presentation by Kathryn Witherow (MART) on COA Van, MART Connects, and shuttles
• Transition of Senior Tax Work-off Program to COA
• Program highlight: Retirement: Making Your Money Last by Edward Jones on 8/27/25
• Update on Town of Lancaster website subscription process
• Medical Equipment Loan Program update

The Council on Aging approved the June 2025 meeting minutes without any corrections. MART was scheduled to speak on transportation but did not attend; the director will contact Kathryn Witherow to reschedule. The committee welcomed new member Donna Jarvis and discussed ongoing fitness, guest, and equipment programs.

• Approved June 2025 meeting minutes (unanimous)

Commission on Disability

The Lancaster Commission on Disability will hold its monthly meeting to review and approve minutes from the July 22, 2025 meeting. The agenda includes updates on Accessibility Awareness Month planning, the status of accessibility canvassing efforts, and follow-up on office logistics. The meeting is scheduled for 6:00–8:00 PM via Zoom.

The commission approved the minutes from the July meeting. They discussed plans for Accessibility Awareness Month, including using personal cell phones for short videos and collaborating with SLCTV for editing and voiceovers. Action items were assigned to commission members to coordinate video production and a shared Google Drive. No other formal decisions were recorded.

• Approved July meeting minutes

Select Board

The Select Board has posted the agenda for its regular meeting on August 18, 2025. The agenda includes a packet of documents and a list of items to be discussed. The specific agenda items and documents are not detailed in the provided text.

• Select Board Regular Meeting Agenda (PDF)
• Select Board Regular Meeting Amended Agenda (PDF)
• Select Board Meeting Packet (PDF)

The Board approved the minutes of the July 30 special meeting (2-0-1) and the August 4 regular meeting (3-0-0). It granted entertainment licenses for two community clubs and approved two date changes for Town Green events (each 3-0-0). The Board also approved a two‑year Earth Removal Permit for the John E. Kanis Trust and authorized the Town Administrator to appoint the inspector (both 3-0-0). Finally, the Board approved the contract for Jon Belanger to serve as Fire Chief (3-0-0).

• Approved July 30 special meeting minutes (2-0-1)
• Approved August 4 regular meeting minutes and disclosures (3-0-0)
• Approved Bay State Chapter Antique Truck Club entertainment license (3-0-0)
• Approved Ty‑Rods Club entertainment license (3-0-0)
• Approved date change for Town Green gazebo event (Maria Valente) (3-0-0)
• Approved date change for Town Green PTSD Awareness Walk (Bob Tervo) (3-0-0)
• Approved two‑year Earth Removal Permit for John E. Kanis Trust (3-0-0)
• Approved contract with Jon Belanger as Fire Chief (3-0-0)

Housing Authority

The Lancaster Housing Authority will meet to approve minutes, a July expense sheet, and a wage match for EOHLC. The agenda includes a vacancy report, a Preservation Commission update, and the approval of checks.

• Approve minutes of July 16, 2025, meeting
• Review and approve July expense sheet
• Vacancy report for July
• Preservation Commission Committee update
• Approve wage match for EOHLC

The Lancaster Housing Authority board considered approval of the July 16, 2025 meeting minutes, the July expense sheet, a wage‑match program for EOHLC, and the year‑end financial statements. It also authorized checks to be signed by Barbara Foster and Carol Sonia and adjourned the meeting at 4:19 PM. The minutes do not record the vote tallies or whether each motion passed.

• Review and approve July 16 2025 meeting minutes – outcome not recorded
• Approve July expense sheet – outcome not recorded
• Approve Wage Match for EOHLC – outcome not recorded
• Approve year‑end statements – outcome not recorded
• Approve and sign checks by Barbara Foster and Carol Sonia – outcome not recorded
• Adjourn meeting at 4:19 PM – outcome not recorded

Conservation Commission

The Conservation Commission continued the Notice of Intent for the 2038 Lunenburg Road stormwater project until August 26, 2025 (3‑0). It also continued the request to determine applicability for removing dead trees on Seven Bridge Road until August 26, 2025 (4‑0). The board tabled the 502 Brockelman Road and 397 Center Bridge Road requests, moving them to the Open Space and Recreation Plan (4‑0). The meeting was then adjourned.

• Continue Notice of Intent for 2038 Lunenburg Road stormwater system until Aug 26, 2025 (3-0)
• Continue Request for Determination of Applicability for dead‑tree removal on Seven Bridge Road until Aug 26, 2025 (4-0)
• Table 502 Brockelman Road request and move it to the Open Space and Recreation Plan (4-0)
• Table 397 Center Bridge Road request until a Conservation Agent is in place (4-0)
• Adjourn meeting (4-0)

Board of Public Works

The Board of Public Works will meet to review road improvement bids and the status of a well on DCAMM property. The board will also discuss the hiring process and job descriptions for the Highway HEO position.

• Update on the well on DCAMM property
• Review of Highway HEO job description
• Updates on road improvement bids
• Review of lead/copper results
• Discussion of abatement requests

The Board approved the previous meeting minutes unanimously. It tabled the review of the Highway HEO job description and the discussion of water‑well abatement requests. The Board also approved replacing the Hawthorne pump house generator with a new unit estimated at $25,731. No other substantive actions were taken.

• Approved previous meeting minutes (unanimous)
• Tabled review of Highway HEO job description
• Tabled discussion of abatement requests (motion by Doug DeCesare, seconded by Krafve)
• Approved replacement of Hawthorne pump house generator (estimate $25,731)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Lancaster Board of Health met on August 6, 2025 at 8:30 a.m. The meeting reviewed the agenda and discussed upcoming inspections and assignments. No formal decisions, approvals, or votes were recorded.

Agricultural Commission

The Lancaster Agricultural Commission will meet to discuss Chapter 61A and PFAS forever chemicals. The body will also receive an update on Avian Influenza and handle a Conflict of Interest Law renewal.

• Chapter 61A discussion
• PFAS – Forever Chemicals
• Avian Influenza Update
• Conflict of Interest Law Renewal

The Agricultural Commission approved the minutes from the September 9, 2024 meeting. The commission noted a scholarship eligibility condition for Uilleam A. Harper and reminded members of the December 1, 2024 deadline for Chapter 61A forms. No other formal actions or votes were recorded.

• Approved minutes from September 9, 2024

Select Board

The provided agenda contains no listed discussion items, decisions, or reports. The document consists of procedural boilerplate and meeting timestamps.

The Select Board approved the minutes from the July meetings and tabled a discussion on legal fees for a surplus property sale. It voted to waive the town's Right of First Refusal on the affordable unit at 453 Blue Heron Drive, Unit #51. The Board also appointed Donald Adams to the Board of Registrars and Valorie Parent, Judy Elwell, and Barbara Belisle to the Cultural Council, and approved several permit actions.

• Approved July 16 & 21 meeting minutes (3-0-0)
• Tabled discussion on legal fees for surplus property sale (3-0-0)
• Waived Right of First Refusal on affordable unit at 453 Blue Heron Drive #51 (3-0-0)
• Appointed Donald Adams to Board of Registrars (3-0-0)
• Appointed Valorie Parent, Judy Elwell, Barbara Belisle to Cultural Council (3-0-0)
• Tabled date change request for Seventh Day Adventist Church gazebo event (3-0-0)
• Accepted amended Earth Removal Permit language for LLEC, Inc. (3-0-0)
• Waived public hearing for renewal of Earth Removal Permit for J.E. Kanis, Inc. (3-0-0)

Board of Health

The Board of Health will consider septic and distribution box permits for two properties. The body will also review Title V inspection reports for seven addresses and discuss housing statuses for two locations. Additional agenda items include a dust complaint and mosquito control communications.

• Permits for 18 Burbank Lane and 10 Fire Road 54
• Title V Inspection Reports for seven properties on Meditation Lane, Langen Road, and Perry Road
• Housing status discussions for 10 Maple Street and 135 Prescott Street, Unit A
• Dust complaint status for 70 McGovern Blvd
• Review of Staff Notification PHEP R2 Drill Report

The Board approved a septic system permit for 10 Fire Road 54, granting two variances—465 ft from the house to the leach field and a well within 50 ft of the property line—by a 2‑0 vote. The June 27, 2025 meeting minutes were approved by a 3‑0 vote. The Board set the annual inventory check for September 11, 2025. No other substantive actions were taken.

• Approved Septic System Permit for 10 Fire Road 54 with two variances (2-0)
• Approved June 27, 2025 Board of Health minutes (3-0)
• Scheduled annual inventory visit for September 11, 2025
• Adjourned meeting (3-0)
• Bill Brookings to draft permit for 18 Burbank Lane distribution box
• Ms. Zediker to post mosquito control reminder online

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. The meeting consists of procedural items and unscheduled business.

• Review of upcoming inspection assignments and schedules

The Board reviewed its agenda, discussed upcoming inspections and assignments, and considered any additional business the Chair anticipated. No actions were approved, denied, or tabled, and no votes were recorded.

Select Board

The provided agenda contains no listed discussion items or decisions. The document consists of procedural boilerplate and links to meeting packets.

The Lancaster Select Board voted to approve the liquor and entertainment licenses requested for the 142nd Bolton Fair. Both motions passed unanimously (2‑0‑0). The Board also approved the meeting minutes and then adjourned the session.

• Approved four one‑day all‑alcohol liquor licenses and related entertainment licenses for The Bolton Fair, Inc. (2-0-0)
• Approved entertainment/public amusement licenses for Dean & Flynn, Inc. dba Fiesta Shows (2-0-0)
• Approved the meeting minutes (approved August 18, 2025) with vote 2 aye, 0 no, 1 abstention (Gifford) (2-0-1)
• Adjourned the meeting (2-0-0)

Planning Board

The Planning Board voted unanimously to approve the special permit and conditions for 512 Old Union Turnpike. It also approved the special permit for 184 Deershorn Road, granting requested zoning waivers and conditions. The hearing for 241 Chace Hill Road was continued to August 25, 2025. All votes were 5-0.

• Approved special permit and conditions for 512 Old Union Turnpike (5-0)
• Closed public hearing for 512 Old Union Turnpike (5-0)
• Approved special permit with waivers and conditions for 184 Deershorn Road (5-0)
• Closed public hearing for 184 Deershorn Road (5-0)
• Continued hearing for 241 Chace Hill Road until August 25, 2025 (5-0)
• Opened public hearing for 184 Deershorn Road (5-0)
• Adjourned meeting (5-0)

Board of Health

The Board of Health will meet to review the current agenda and schedule upcoming inspections. The meeting also includes time for additional business not previously anticipated by the Chair.

• Review of upcoming inspection assignments and schedules

The Board of Health met to discuss dust complaints at 70 McGovern Boulevard and a recent incident of expired foods distributed on town property. No formal actions or approvals were adopted; the discussion noted ongoing mitigation steps and a plan to draft a food‑safety letter. The meeting concluded with a motion to adjourn that passed unanimously.

• Motion to adjourn passed (2-0-0)

Conservation Commission

The Conservation Commission continued the Notice of Intent for 2038 Lunenburg Road and Center Bridge Road until August 12, 2025. It tabled the determination for removal of dead trees on Seven Bridge Road. It approved a negative determination of applicability for a post‑and‑rail fence at 748 George Hill Road. It elected Tom Seidenberg as Chair and Dennis Hubbard as Vice‑Chair.

• Continue Notice of Intent for 2038 Lunenburg Road until Aug 12, 2025 (4-0)
• Table determination for removal of dead trees on Seven Bridge Road (4-0)
• Approve negative determination of applicability for 748 George Hill Road fence (3-0-1)
• Continue Notice of Intent for Center Bridge Road until Aug 12, 2025 (4-0)
• Elect Tom Seidenberg as Chair of the Conservation Commission (3-0-1)
• Elect Dennis Hubbard as Vice‑Chair of the Conservation Commission (3-0-1)
• Adjourn the meeting (4-0)

Commission on Disability

The Commission on Disability will hold its monthly meeting to review previous minutes and discuss accessibility initiatives. The body will evaluate the status of accessibility canvassing and office logistics.

• Accessibility Awareness Month
• Accessibility Canvassing Status
• COD office Logistics follow up

The commission approved the minutes from the June meeting with minor corrections. It decided not to include Harry’s involvement in this year’s Accessibility Awareness Month activities, leaving his participation for future events. The board also discussed potential collaborations for a video project and the use of a shared online document system.

• Approved June meeting minutes (with minor corrections)
• Decided not to involve Harry in this year's LAAM activity; future involvement to be considered

School Committees

The committee will hold elections for Chair, Vice-Chair, and Secretary for the 2025-2026 term. Members will vote on the new Student-Parent Handbook and two out-of-state student trips. The body will also discuss potential updates to graduation requirement policies.

• Vote to approve the 2025-2026 Student-Parent Handbook
• Vote on out-of-state travel for Minuteman FFA Chapter to Indianapolis, Indiana
• Vote on out-of-state travel for Environmental Technology Students to Portsmouth, New Hampshire
• Vote to approve technical edits to the Representation on the Minuteman School Committee document
• Election of Chair, Vice-Chair, and Secretary for 2025-2026

Board of Public Works

The Board of Public Works will meet to review updates regarding the pump station. The board will also discuss and sign abatements.

• Pump station updates
• Review and signing of abatements

The board approved the prior meeting minutes unanimously. It discussed the failed generator at the George Hill pump station and will seek new quotes. Two abatement requests were each moved to Tier 1, with both motions approved unanimously.

• Approved previous meeting minutes (all in favor)
• Approved moving resident's small leak bill to Tier 1 (all in favor)
• Approved moving large water bill portion to Tier 1 (all in favor)

Select Board

The provided agenda for the July 21, 2025, Select Board meeting contains no listed discussion items or decisions. The document consists of procedural boilerplate and file references.

The Select Board approved the July 7 meeting minutes and adopted a disclosure waiver for fire chief candidate Jon Belanger. It designated a Special Land Use Counsel with Special Municipal Employee status and appointed Shauna Sorensen to the Recreation Committee. The Board also approved a rental request for the American Legion’s PTSD Awareness Walk and entered executive session to address open‑meeting complaints.

• Approved July 7, 2025 meeting minutes (3-0-0)
• Approved Disclosure and Waiver of Public Interest for fire chief candidate (3-0-0)
• Tabled first part of land‑use counsel agenda item until counsel joined (3-0-0)
• Designated Special Land Use Counsel with Special Municipal Employee status (3-0-0)
• Appointed Shauna Sorensen to Recreation Committee, term expires 6/30/2028 (3-0-0)
• Approved Rental Application for American Legion PTSD Awareness Walk (3-0-0)
• Entered Executive Session to discuss open‑meeting complaints (3-0-0)

Select Board

The Select Board will hold a public hearing to consider a special permit application from SRS Petroleum Services Corp. The request is to remove rock, gravel, and loam from a 0.41 acre parcel.

• Special Permit application by SRS Petroleum Services Corp. to remove earth products from 114 South Main Street (former Cumberland Farms site)

Recreation Committee

The Recreation Committee will meet to receive updates on town facilities and programming. Discussions include playground additions and the status of the Open Space Recreation Plan.

• Playground improvements: flower beds, flagpole, wind chimes, picnic tables, and a display sign
• Scheduling for Thayer Memorial, Mill Street, and MRE/LBMS fields
• MSRC update regarding grants for engineering and environmental studies
• Open Space Recreation Plan (OSRP) update
• Town Beach and tennis court updates

The Recreation Committee voted unanimously to approve the minutes from the May 28, 2025 meeting. No other formal actions or votes were taken during the session. The committee set the date for its next meeting on August 21, 2025.

• Approved May 28, 2025 meeting minutes (unanimous)
• Scheduled next meeting for August 21, 2025

Housing Authority

The Board will meet to approve minutes and expense sheets from June 2025. The agenda includes a vacancy report and an update from the Preservation Commission Committee.

• Review and approval of June expense sheet
• June vacancy report
• Preservation Commission Committee update
• Approval and signing of checks

The Lancaster Housing Authority Board approved the minutes from the June 11, 2025 meeting and the July expense sheet. The Board also approved that Cynthia Strong and Carol Sonia may sign checks. The meeting was adjourned at 4:20 PM. Vote tallies were not recorded in the minutes.

• Approved June 11, 2025 meeting minutes (vote tally not specified)
• Approved July expense sheet (vote tally not specified)
• Approved authority for Cynthia Strong and Carol Sonia to sign checks
• Adjourned meeting at 4:20 PM (vote tally not specified)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Board reviewed its agenda and discussed scheduling for upcoming health inspections. No approvals, denials, or tabled items were recorded. The meeting concluded without any formal decisions.

Select Board

The Select Board is holding a special meeting to discuss finalists for the Fire Chief position.

• Review of Fire Chief finalists

The Select Board interviewed two fire chief candidates, Eric Jack and Jon Belanger. The Board voted to authorize the Town Administrator and Town Counsel to enter contract negotiations to appoint Jon Belanger as Lancaster Fire Chief. The Board also entered and exited an executive session to discuss negotiation strategies, with all motions passing unanimously.

• Authorized contract negotiations to appoint Jon Belanger as Fire Chief (3-0-0)
• Entered executive session to discuss negotiation strategies (3-0-0)
• Re‑entered open session and reaffirmed authorization for Jon Belanger appointment (3-0-0)
• Moved to recess (3-0-0)
• Moved to adjourn the meeting (3-0-0)

Planning Board

The Lancaster Planning Board will hold a public hearing to act upon a special permit petition. The request is for the installation of a ground-mounted solar array in a residential district.

• Special Permit request for ground-mounted solar array at 241 Chace Hill Road (Map 147, Parcel 044-0002)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. No specific policy decisions or public hearings are listed on the agenda.

• Review of agenda and next meeting date
• Assignment and scheduling of upcoming inspections

The Board of Health reviewed its agenda, discussed upcoming inspections and any additional business. No actions were approved, denied, or tabled during the meeting.

Board of Library Trustees

The Board of Trustees of the Thayer Memorial Library will meet to conduct regular business. The agenda consists of procedural items and reports from the chair, director, and building subcommittee.

The trustees voted to accept the April meeting minutes (5-0-1) and the May meeting minutes (5-0-1). The board then moved to adjourn the July 9 meeting, which passed unanimously (6-0). No other actions were voted on.

• Accepted April meeting minutes (5-0-1)
• Accepted May meeting minutes (5-0-1)
• Adjourned meeting (6-0)

Conservation Commission

The Commission closed the public hearing and approved an Order of Conditions for the Lot 3 Neck Road single‑family home project, both by unanimous 3‑0 votes. It also voted to continue the Notice of Intent for 2038 Lunenburg Road and the determination request for dead‑tree removal on Seven Bridge Road until July 20. Additionally, the board tabled its reorganization discussion, approved the June 23 minutes, and adjourned the meeting, each by 3‑0 votes.

• Closed public hearing for Lot 3 Neck Road NOI (3‑0)
• Issued Order of Conditions for Lot 3 Neck Road (3‑0)
• Continued Notice of Intent for 2038 Lunenburg Road until July 20 (3‑0)
• Continued request for determination of applicability for dead‑tree removal on Seven Bridge Road until July 20 (3‑0)
• Tabled Reorganization of the Board until next meeting (3‑0)
• Approved minutes of 6/23/2025 (3‑0)
• Adjourned the meeting at 7:44 PM (3‑0)

Select Board

The Board approved the minutes of the June 16 and June 23 meetings. It appointed Maxwell Mahibir as a successor member of the Planning Board and named David R. Carr as the Select Board liaison to the Affordable Housing Trust. The Board also appointed Nicholas Cabral and Jeffrey Noble as police officers, filling the department to full staffing. Additional appointments were made to the Council on Aging, Economic Development Committee, and a town lands use application was approved for a free community event.

• Approved minutes of June 16 & 23, 2025 (3-0-0)
• Appointed Maxwell Mahibir to Planning Board (Select Board vote 3-0-0)
• Appointed David R. Carr as Affordable Housing Trust liaison (3-0-0)
• Appointed Nicholas Cabral as Police Officer (3-0-0)
• Appointed Jeffrey Noble as Police Officer (3-0-0)
• Appointed Donna Jarvis to Council on Aging (3-0-0)
• Appointed Samantha Zediker to Economic Development Committee (3-0-0)
• Approved Town Lands Use Application for free event on Lancaster Town Green (3-0-0)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. No specific policy decisions or public hearings are listed on the agenda.

• Review of upcoming inspection assignments and schedules

The Board of Health reviewed the meeting agenda and set the date for the next meeting. They discussed upcoming health inspections and assigned responsibilities. No other business was addressed and no formal decisions were made.

Fire Chief Search Committee

The Fire Chief Search Committee discussed the interview results and resumes and decided to recommend only the two most qualified candidates to move forward to final interviews with the Select Board. The candidates named were Jon Belanger and Eric Jack. The Select Board later approved this recommendation on January 26, 2026.

• Recommended Jon Belanger for final interview with Select Board
• Recommended Eric Jack for final interview with Select Board
• Select Board approved the committee's recommendation on 1/26/2026

Board of Health

The Board of Health will review Title V inspection reports and a permit for North Main Street. The meeting includes a public hearing regarding a variance request and discussions on various property and environmental issues.

• Title V Variance Request hearing for 27 Burbank Lane
• Permit review for distribution box at 2237 North Main Street
• Title V Inspection Reports for 2237 North Main Street, 164 Sterling Road, 2832 North Main Street, 724 Old Union Turnpike, and 38 Brian Road
• Discussion on silica issue at 1092 Main Street
• Discussion on housing status at 10 Maple Street

The Board voted 3‑0 to approve a frost wall installation 5 feet from the septic tank at 27 Burbank Lane. It also approved the May 22, 2025 meeting minutes and approved the upgrade to a new 1,500‑gallon septic tank at 585 South Meadow Road. The permit application for a distribution box at 2237 North Main Street was tabled to the next meeting. A trash‑pickup time complaint was noted as resolved.

• Approved frost wall installation 5' from septic tank at 27 Burbank Lane (3-0-0)
• Approved minutes from May 22, 2025 meeting (3-0-0)
• Approved upgrade to 1,500‑gallon septic tank at 585 South Meadow Road (3-0-0)
• Tabled permit for distribution box at 2237 North Main Street
• Closed trash pickup time violation complaint
• Assigned Recreation Director to draft letter to Bolton Fair organizers

Fire Chief Search Committee

The committee conducted first‑round in‑person interviews with four candidates, using standardized questions. One candidate was rescheduled because of work obligations. Background checks were completed after the interviews. No formal decisions were made at this meeting.

Board of Appeals

The Board of Appeals approved the minutes from the May 22 meeting. It granted a variance allowing a prefabricated two‑car garage at 33 Sandy Ridge Road. The Board also approved an inconsequential modification to the special permit for 71‑75 Main Street. The meeting was then adjourned.

• Approved May 22 minutes (5-0)
• Approved variance for 33 Sandy Ridge Road garage (5-0)
• Approved inconsequential modification to 71‑75 Main Street special permit (5-0)
• Adjourned meeting (5-0)

Historical Commission

The Lancaster Historical Commission will hold its regular meeting to approve past minutes, elect officers, and discuss ongoing projects such as cemetery preservation, historical marker QR codes, archives, and grants. New items include a town email for the commission, website updates, and potential signage changes.

• Election of officers
• QR codes on historical markers
• Town email for Lancaster Historical Commission
• America 250 committee discussion
• Grants review

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. No specific policy decisions or public hearings are listed on the agenda.

• Review of upcoming inspection assignments and schedule

The Board of Health convened on June 25, 2025 at 8:30 a.m. to review its agenda and discuss upcoming inspections. The agenda listed a review of the agenda, inspection assignments, and any additional business. The minutes do not record any approvals, denials, or votes. Consequently, no substantive decisions were made.

Conservation Commission

The Conservation Commission will hold continued public hearings regarding a home construction and a stormwater system. The body will also discuss an enforcement order and updates to the Wetlands Protection Bylaw and Regulations.

• Continued Notice of Intent for a single-family home at Lot 3 Neck Road
• Continued Notice of Intent for a stormwater management system at 2038 Lunenberg Road
• Enforcement Order for 397 Center Bridge Road
• Request for a Certificate of Compliance for 45 Fire Road 7
• Discussion of the Open Space and Recreation Plan (OSRP)

The Conservation Commission voted to issue a Certificate of Compliance for 45 Fire Road 7. It also approved the withdrawal of the Cook Conservation Parking Area extension permit and continued three pending hearings to future dates. The commission approved the amended June 10, 2025 meeting minutes.

• Approved Certificate of Compliance for 45 Fire Rd 7 (3-0)
• Approved withdrawal of Extension Permit for Cook Conservation Parking Area (3-0)
• Continued Lot 3 Neck Road hearing to July 8, 2025 (3-0)
• Continued 2038 Lunenberg Road hearing to July 8, 2025 (3-0)
• Continued Seven Bridge Road hearing to July 22, 2025 (3-0)
• Approved amended 6/10/25 meeting minutes (4-0)

Board of Public Works

The Board of Public Works will meet to discuss a well update on DCAMM property and review warrant items. The board is also scheduled to vote on a pay rate adjustment for the Superintendent.

• Vote on Superintendent pay rate adjustment
• Update on the well on DCAMM property
• Discussion of warrant items

The Board approved the minutes from the previous meeting. A motion to adjust the superintendent’s pay rate was made, seconded, and approved unanimously. The meeting was then adjourned by unanimous motion.

• Approved prior meeting minutes (unanimous)
• Approved superintendent pay rate adjustment (unanimous)
• Adjourned meeting (unanimous)

Select Board

The Lancaster Select Board voted to approve a contract with John Woodsmall III as the new Town Administrator. The motion was moved by Ralph A. Gifford, seconded by Chair Jason A. Allison, and passed unanimously with three Ayes and no Noes or Abstentions. The Board also approved entering an Executive Session to comply with Massachusetts General Law Chapter 30A, which passed unanimously.

• Approved contract with new Town Administrator John Woodsmall III (3-0-0)
• Approved motion to enter Executive Session for MGL 30A compliance (3-0-0)

Planning Board

The Planning Board will hold a public hearing to act upon a Definitive Subdivision Plan. The proposal involves creating 18 new residential lots on approximately 130 acres of land.

• Definitive Subdivision Plan 'Hawthorn Hill' at 0 Hilltop Road
• Proposal for 18 new residential lots
• Review of approximately 130 acres of land (Map 32, Parcel 1H)

Planning Board

The board approved the minutes from the June 9, 2025 meeting (4‑0). It opened the public hearing for 0 Hill Top Road and then voted to continue that hearing until July 14, 2025 (both 4‑0). The board also approved an ANR to combine lots 5A2 and 3A at 0 White Pond Road (4‑0). The meeting was adjourned (4‑0).

• Approved June 9, 2025 meeting minutes (4-0)
• Opened public hearing for 0 Hill Top Road (4-0)
• Continued hearing for 0 Hill Top Road until July 14, 2025 (4-0)
• Approved ANR to combine lots 5A2 and 3A at 0 White Pond Road (4-0)
• Adjourned meeting (4-0)

Historical Commission

The Historical Commission is meeting to elect its officers and review ongoing projects. The body will discuss historical markers, archives, and potential demolition delays or house restrictions.

• Election of officers
• Discussion of QR codes on historical markers
• Review of demolition delay or house restrictions
• America 250 committee
• Grant opportunities

Board of Health

The Board of Health will meet to review the agenda and schedule upcoming inspections. No specific policy decisions or public hearings are listed.

• Review of upcoming inspection assignments and schedule

The Board of Health reviewed its agenda and discussed upcoming inspections and assignments. No formal actions were approved, denied, or tabled during this meeting.

Council on Aging

The Council on Aging Committee will meet to review program highlights and discuss updates to the Town of Lancaster website. The body will also discuss scan cards and recap the Community Safety & Wellness Fest.

• Town of Lancaster website upgrade and new subscription requirements
• Scan card discussion
• Community Safety & Wellness Fest recap
• Needle Felted Sunflower Hoop program on 6/30/2025
• Stitch and Sew weekly program highlight

The Council on Aging Committee unanimously approved the April 2025 meeting minutes. The committee agreed to move forward with and forward Donna Jarvis's letter of intent for the upcoming COA opening to the Select Board. No other substantive actions were decided at this meeting.

• Approved April meeting minutes (unanimous)
• Committee agreed to forward Donna Jarvis letter of intent to Select Board

Economic Development Committee

The Economic Development Committee meeting agenda is procedural boilerplate with no specific items listed for discussion or decision.

Commission on Disability

The Commission on Disability will meet to discuss planning for Accessibility Awareness Month and the status of accessibility canvassing. The body will also review minutes from the May 20, 2025 meeting and discuss office logistics.

• Accessibility Awareness Month planning
• Accessibility canvassing status
• COD office logistics follow up
• Review and approval of May 20, 2025 meeting minutes

The commission approved the minutes from the May 2025 meeting, noting two changes. They also decided to reschedule the July meeting to July 22, 2025 at 6 p.m. No other formal actions were taken.

• Approved May meeting minutes with two changes
• Rescheduled July meeting to July 22 2025 at 6 p.m.

Fire Chief Search Committee

The Lancaster Fire Chief Search Committee reviewed 14 applicants and identified five who meet the required qualifications. Those five candidates will be interviewed on June 26, 2025. Committee members also agreed to submit proposed interview questions for review before the interviews take place.

• Advanced five candidates to interview stage (interviews scheduled for June 26, 2025)
• Agreed to submit proposed interview questions for review prior to interviews

Finance Committee

The provided agenda contains no substantive items for decision or discussion. It consists of procedural boilerplate and document links.

The committee elected Richard Trussell as Chair, Roy Rezac as Vice‑Chair, and Michael Pultorak as Clerk. Minutes from the April 14 and May 5 meetings were approved. Members postponed filling three additional representative positions until the next meeting. The next meeting was set for July 15, 2025 at 6:30 pm.

• Elected Richard Trussell as Finance Committee Chair (vote 3-0-1)
• Elected Roy Rezac as Vice‑Chair (vote 3-0-1)
• Elected Michael Pultorak as Clerk (vote 4-0-0)
• Approved minutes of 4/14/25 and 5/5/25 (vote 3-0-1)
• Postponed appointment of additional committee positions to next meeting
• Scheduled next meeting for July 15, 2025 at 6:30 pm
• Adjourned meeting (vote 4-0-0)

Select Board

The provided agenda consists of procedural boilerplate and links to meeting materials. No specific discussion items or decisions are listed in the text.

The Select Board approved the June 2 and June 3 Open Session minutes and re‑appointed members of the Historical Commission, Memorial Day Committee, and Recreation Committee. The Board then moved into executive session to plan contract negotiations with Town Administrator candidate John Woodsmall III and Finance Director Cheryl Gariepy. A second executive session was called to develop litigation strategy regarding a breach‑of‑contract matter, and the Board did not reconvene in open session.

• Approved June 2 and June 3 Open Session minutes (3-0-0)
• Approved re‑appointments for Historical Commission, Memorial Day Committee, and Recreation Committee (3-0-0)
• Entered executive session to discuss contract negotiations with John Woodsmall III and Cheryl Gariepy (3-0-0)
• Entered executive session to discuss litigation strategy over Michael Hanson breach‑of‑contract case (3-0-0)

Community Preservation Act Committee

The committee will meet to review edits for the new town website. The meeting also includes a review of project updates.

• Review of new town website for edits
• Project updates

The Community Preservation Committee approved the May 15, 2025 minutes with a 5‑yes, 1‑abstain vote. The town website was reported as satisfactory with no edits needed. The committee unanimously voted 6‑0 to cancel the July CTC meeting. The meeting was then adjourned by a unanimous 6‑0 vote.

• Approved May 15, 2025 minutes (5‑yes, 1‑abstain)
• Cancelled July CTC meeting (6‑yes, 0‑no)
• Adjourned meeting (6‑yes, 0‑no)

Housing Authority

The Board will meet to approve the May expense sheet and review the vacancy report for May. The meeting includes an update from the Community Preservation Act Committee and a report from the Executive Director.

• Approval of May expense sheet
• Review of May vacancy report
• Community Preservation Act Committee update
• Approval and signing of checks

The Lancaster Housing Authority Board approved the May 14 minutes, the May expense sheet, and the bad‑debt write‑offs as presented. The board also authorized Ms. Sonia and Ms. Foster to sign checks. All actions were adopted after motions and votes recorded in the minutes.

• Approved May 14, 2025 minutes (motion by Largey, seconded by Foster)
• Approved May expense sheet (motion by Foster, seconded by Largey)
• Approved bad‑debt write‑offs (motion by Largey, seconded by MacGrory)
• Authorized Ms. Sonia and Ms. Foster to sign checks

School Committees

The committee will vote on the election of a Chair, Vice Chair, and Secretary for the upcoming term. Members will also discuss the 2025-26 meeting calendar and goal-setting workshop. An executive session is scheduled to discuss a grievance regarding cafeteria staff paid time off.

• Executive session regarding cafeteria staff paid time off accruals and use grievance
• Election of Chair, Vice Chair, and Secretary
• Vote on 2025-26 Meeting Calendar
• Approval of NRHS trips to Montreal and Germany
• Vote on DEAR J Membership

Board of Library Trustees

The Thayer Memorial Library Board of Trustees will meet to discuss the Municipal Prudent Investor Standard. The board will enter an executive session to discuss contract negotiation strategies for the non-union Library Assistant Director.

• Discussion of Municipal Prudent Investor Standard
• Executive session regarding contract negotiations for the Library Assistant Director
• Review of the library director

The Trustees approved Assistant Library Director Rachel Rosengard’s contract and Director Mulé’s performance review, each by a 6‑0 vote. They also appointed Trustee Brummer as the liaison to the Friends of the Thayer Memorial Library, also by a 6‑0 vote. The meeting concluded with all business adjourned at 8:05 PM.

• Entered executive session (6‑0)
• Exited executive session (6‑0)
• Reopened the meeting (6‑0)
• Approved Assistant Library Director Rachel Rosengard’s contract (6‑0)
• Approved Director Mulé’s performance review (6‑0)
• Appointed Trustee Brummer as liaison to the Friends of the Thayer Memorial Library (6‑0)

Conservation Commission

The Conservation Commission will hold public hearings on a town-submitted sign and a home construction project. The body will also discuss enforcement orders and updates to the Wetlands Protection Bylaw and Regulations.

• Request for Determination of Applicability for 'Welcome to Lancaster' sign at Bartlett Conservation Area
• Notice of Intent for single-family home construction at Lot 3 Neck Road
• Discussion of 397 Center Bridge Road Enforcement Order
• Discussion of 10 Fire Road 54 Order of Conditions
• Review of Open Space and Recreation Plan (OSRP)

The Conservation Commission voted 3‑0 to issue a negative determination for the “Welcome to Lancaster” sign at Bartlett Conservation Area. It also voted 3‑0 to continue the Notice of Intent for Lot 3 Neck Road to the June 23 meeting. Finally, the commission approved the Order of Conditions for 10 Fire Road 54, including a driveway amendment, by a 3‑0 vote.

• Denied ‘Welcome to Lancaster’ sign (negative determination) (3-0)
• Continued Lot 3 Neck Road Notice of Intent to June 23 meeting (3-0)
• Approved Order of Conditions for 10 Fire Road 54 with driveway amendment (3-0)

School Committees

The Minuteman School Committee will meet to approve the FY2025 General Fund Year-End Budget Transfer and a new cleaning services contract. The committee will also review procurement policies and discuss the Superintendent's summative assessment.

• FY2025 General Fund Year-End Budget Transfer
• Cleaning Services contract for a multi-year period starting July 1, 2025
• Procurement Requirements – School Committee Policy DJE
• Appointment of a temporary member to the Finance Subcommittee
• CBIZ Audit Presentation by Tanya Campbell, CPA

Planning Board

The Lancaster Planning Board voted 4-0 to continue the special permit hearing for light towers at 512 Old Union Turnpike to July 14, 2025, after hearing public comments and discussing site visits. The board also approved meeting minutes, deemed a plan change at 0 White Pond Road insubstantial, and reorganized with Frank Streeter as Chair and George Frantz as Vice Chair.

• Continued special permit for light towers at 512 Old Union Turnpike to July 14 (4-0)
• Approved minutes of April 16 and May 7, 2025 (3-0-1, Kanis abstained)
• Deemed plan change at 0 White Pond Road insubstantial (4-0)
• Elected Frank Streeter as Chair and George Frantz as Vice Chair (4-0)

Select Board

The Select Board is holding a special meeting to discuss Town Administrator finalists. This is the second of two scheduled meetings on this topic.

• Discussion of Town Administrator finalists

Select Board

The Select Board is holding a special meeting to discuss Town Administrator finalists. This is the first of two scheduled meetings on this topic.

• Discussion of Town Administrator finalists

The Select Board approved Jason Allison as liaison to work with Interim Administrator Jeff Nutting on a proposed Town Administrator contract, passing the motion 3-0-0. The Board also voted to enter Executive Session to discuss contract negotiations, also passing 3-0-0. The June 4, 2025 meeting was cancelled after the Town Administrator decision was reached, and the regular meeting start time was changed to 7:00 pm. A special session is scheduled for June 9, 2026 to ratify the contract for the chosen Town Administrator.

• Approved Jason Allison as liaison to draft Town Administrator contract (3-0-0)
• Approved entry into Executive Session to discuss contract negotiations (3-0-0)
• Cancelled June 4, 2025 meeting after Town Administrator decision was reached
• Changed regular Select Board meeting start time to 7:00 pm
• Scheduled special session on June 9, 2026 to ratify Town Administrator contract
• Noted Town Offices will be closed on June 19, 2025 for Juneteenth holiday

Agricultural Commission

The Agricultural Commission will meet to discuss Chapter 61A and PFAS forever chemicals. The body will also receive an update on Avian Influenza and handle a Conflict of Interest Law Renewal.

• Chapter 61A discussion
• PFAS – Forever Chemicals
• Avian Influenza Update
• Conflict of Interest Law Renewal

Board of Public Works

The Board of Public Works will meet to address administrative contracts and specific infrastructure requests. The session includes a review of the Superintendent's contract and a discussion regarding a water pump station.

• Request from Eagle Ridge HOA regarding their water pump station
• Review and signing of the Superintendents contract
• C.E. Floyd invoice from 2021
• Signing of previously approved abatements

The board approved the previous meeting minutes and signed pending abatements. It voted to abate the 2021 CE Floyd invoice and to raise Superintendent Scott MacDonald’s rate from step 4 to step 6. The board declined to pursue the recommended roundabout and stop‑sign projects at this time and adjourned the meeting.

• Approved minutes from the prior meeting (unanimous)
• Abated the 2021 CE Floyd invoice (all in favor)
• Signed abatements previously approved (unanimous)
• Increased Superintendent Scott MacDonald’s rate to step 6 (all in favor)
• Declined to implement roundabout/stop‑sign recommendations (unanimous)
• Adjourned meeting (all in favor)

Select Board

The provided agenda contains only procedural boilerplate and document links. No specific discussion items or decisions are listed in the text.

The Select Board voted unanimously to support three grant applications, including a feasibility study for Old Town Hall and an environmental assessment for the Memorial School. It also appointed Roberta Winsor as the Housing Authority tenant representative and approved a license date change for the FC Stars Night event. The Board entered executive session to discuss contract negotiations with the Finance Director.

• Approved minutes of May 19, 2025 meeting (3-0-0)
• Approved support for three grant applications (3-0-0)
• Appointed Roberta Winsor as Housing Authority Tenant Representative (3-0-0)
• Appointed Brian Keating as Alternate Representative to Montachusett Regional Planning Council (3-0-0)
• Approved annual re‑appointments of listed officials (3-0-0)
• Approved rental application for Lancaster Land Trust free give‑or‑take event (3-0-0)
• Approved license date change for FC Stars Night (3-0-0)
• Entered executive session to discuss contract negotiations with Finance Director (3-0-0)

Recreation Committee

The Recreation Committee will meet to discuss a letter to the Select Board. The discussion focuses on recreational space and the reuse of town facilities.

• DCAM involvement in recreational space
• Land disposition agreement
• Memorial School Reuse
• MRE Basketball courts and school budget
• Tennis Courts

The Lancaster Recreation Committee met on May 28, 2025 via Zoom. Members reviewed a draft letter to the Select Board outlining committee priorities, including DCAM involvement and a grant application for Memorial School reuse due June 3. They discussed potential inclusion of MRE basketball courts and soccer fields in the school budget and the need for a feasibility study for soccer fields. The committee also noted plans to rehabilitate the tennis court behind the Community Center with drainage installation. No formal actions or votes were taken.

School Committees

The committee will vote on appointing an Assistant Superintendent of Business, Operations and Safety and electing a Chair for the Nashoba Regional High School Building Committee. The meeting includes a review of the FY25 April Operating Budget and a presentation on the NRHS schedule pilot.

• Vote to appoint Assistant Superintendent of Business, Operations and Safety
• Vote to elect Bob Czekanski as Chair of the Nashoba Regional High School Building Committee
• Review of FY25 April Operating Budget Report
• Adoption of NRHS SY25-26 Student Handbook
• Vote on Policy Revisions regarding CHA/CHC - Development and Dissemination of Procedures

Conservation Commission

The Conservation Commission will conduct public hearings regarding property amendments and construction projects. The body will also discuss enforcement orders and potential updates to the Wetlands Protection Bylaw and Regulations.

• Request to Amend Order of Conditions at 0 Hilltop Road
• Determination of Applicability for CSX railroad Vegetation Management Plan
• Notice of Intent for single-family home construction at Lot 3 Neck Road
• Notice of Intent for stormwater management system at 2038 Lunenberg Road
• Enforcement Order review for 397 Center Bridge Road

The Conservation Commission approved revised language for Conditions 25 and 26 of the Order of Conditions for the 0 Hilltop Road project. It also issued a Positive Determination 2A for the CSX railroad vegetation management plan, continued two Notices of Intent to the June 10 meeting, required a peer review of a subdrain near a cold‑water fishery, and granted a waiver under bylaw 215 D6 for a vernal‑pool alteration.

• Approved amended Order of Conditions for 0 Hilltop Road (Conditions 25 & 26) – unanimous 4‑0
• Issued Positive Determination 2A for CSX railroad Vegetation Management Plan – unanimous 4‑0
• Continued Notice of Intent for Lot 3 Neck Road to June 10 meeting – unanimous 4‑0
• Continued Notice of Intent for 2038 Lunenberg Road stormwater system to June 10 meeting – unanimous 4‑0
• Approved motion to require peer review of subdrain discharging into cold‑water fishery – unanimous 4‑0
• Granted waiver under bylaw 215 D6 for vernal‑pool alteration – unanimous 4‑0

Conservation Commission

The Lancaster Conservation Commission will hold a public hearing on a request to amend the Open Outcry Certificate (OOC) for a property located at 0 Hilltop Road. The meeting will begin at 7:00 P.M. and focus solely on this amendment request.

• Public hearing for amendment to OOC at 0 Hilltop Road

Recreation Committee

The Lancaster Recreation Committee will discuss updates on the Community Preservation Act (CPA), ice rink cleanup, and the Open Space Recreation Plan. Members will also review playground improvements, tennis court maintenance, summer programming, and a letter to the Select Board regarding recreational space and Memorial School reuse.

• Playground upgrades: flower beds, flagpole, wind chimes, picnic tables, umbrellas, and display sign
• Community Library Box repairs
• Tennis courts maintenance
• Summer programming updates
• Letter to Select Board on DCAM land disposition and Memorial School reuse

The committee did not achieve a quorum, so the meeting was not called to order. Consequently, no items were approved, denied, or otherwise acted upon. The meeting was adjourned without any decisions.

Board of Appeals

The Board approved the minutes from the March 27, 2025 meeting by a 3‑0 vote. It closed the public hearing on the 68 High Street special permit and then approved that permit, both by unanimous 4‑0 votes. The Board also approved keeping a yield sign at the MCO Cottages/Jones Crossing site and adjourned the meeting, each by a 4‑0 vote.

• Approved March 27 minutes (3-0)
• Closed hearing on 68 High Street special permit (4-0)
• Approved special permit for 68 High Street porch extension (4-0)
• Approved keeping yield sign at MCO Cottages/Jones Crossing (4-0)
• Adjourned meeting at 7:19 p.m. (4-0)

Board of Appeals

The Lancaster Board of Appeals will hold a public hearing to decide on a special permit request by Alicia Silva (applicant) and Miracle Makeovers (owner) to expand a non-conforming building by adding a front porch that encroaches into the side setback. The property at 68 High St is a non-conforming one-family dwelling in a residential zone, and the hearing will take place via Zoom and in person at Lancaster Town Hall.

• Special permit request under §220-51 for front porch expansion into side setback at 68 High St
• Petition filed by Alicia Silva and Miracle Makeovers, owner of 320 Bolton Rd
• Property zoned residential, identified as Map 42 Parcel 79 by Town Assessor

Board of Health

The Board of Health will review permit applications for distribution boxes and Title V inspection reports for several properties. The board will also discuss specific property updates and a third-party landfill inspection.

• Permits for distribution boxes at 88 Fitch Road, 825 Brockelman Road, 1292 North Main Street, and 2237 North Main Street
• Title V Inspection Reports for 260 Fort Pond Road, 27 Runaway Brook, 88 Fitch Road, 825 Brockelman Road, 1292 North Main Street, and 2237 North Main Street
• Discussion regarding a third-party landfill inspection
• Discussion regarding a snack shack food service letter
• Discussion of septic tank offset/frost wall at 27 Burbank Lane

The Board of Health agreed that Mr. Brookings will draft and sign permits for distribution boxes at 88 Fitch Road, 825 Brockelman Road, 1292 North Main Street, and 2237 North Main Street. The minutes from the April meetings were approved with a correction after a 2-0-1 vote. The meeting was then adjourned by a 2-0-0 vote.

• Agreed Mr. Brookings will draft and sign permit for 88 Fitch Road distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 825 Brockelman Road distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 1292 North Main Street distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 2237 North Main Street distribution box (no objections)
• Approved minutes with correction (vote 2-0-1)
• Adjourned meeting (vote 2-0-0)

Council on Aging

The Council on Aging will hear from the MOC Nutrition Services Director and review current program updates. The committee will discuss the COA summer schedule and identify desired programming for the fall.

• Presentation by Alex Welch, Nutrition Services Director, MOC
• Discussion of COA summer schedule
• Planning for fall programming
• Update on Community Garden Program bed repairs and assignments
• Community Safety & Wellness Fest scheduled for June 7, 2025

The committee unanimously approved the April meeting minutes. It decided not to hold a July meeting and scheduled the next sessions for June 18 and August 20, 2025. No vote tally was recorded for the schedule decision.

• Approved April meeting minutes (unanimous)
• Decided not to meet in July; scheduled meetings for 6/18/25 and 8/20/25 (no vote recorded)

Commission on Disability

The Commission on Disability will meet to review previous minutes and discuss accessibility efforts. The agenda includes updates on high school accessibility and planning for Accessibility Awareness Month.

• New High School Accessibility
• Accessibility Awareness Month Planning
• Accessibility Canvassing Status
• COD office Logistics follow up

The commission approved the April meeting minutes with amendments. No other formal actions were taken; the board discussed high‑school building accessibility, Accessibility Awareness Month ideas, canvassing updates, and a computer access issue, but none were voted on or decided.

• Approved April meeting minutes (as amended)

Select Board

The Board elected Jason Allison as Chair (3-0-0) and appointed David Carr as Clerk (3-0-0). Allison was also named signer of the town's financial warrants (2-1-0). The Board approved releasing the $50,000 Chisholm Bond after outstanding bills are settled (3-0-0) and voted to petition the General Court to exempt the Lancaster Police Department from civil service (3-0-0). Additional actions included scheduling Town Administrator candidate interviews for June 3, 2025 and accepting a $1,000 donation for the adult co‑ed softball league (3-0-0).

• Elected Jason Allison as Select Board Chair (3-0-0)
• Appointed David Carr as Clerk (3-0-0)
• Named Jason Allison as signer of financial warrants (2-1-0)
• Approved release of Chisholm Bond contingent on paying outstanding bills (3-0-0)
• Petitioned General Court to exempt Lancaster Police Department from civil service (3-0-0)
• Scheduled Town Administrator interviews for June 3, 2025
• Accepted $1,000 donation for Adult Co‑Ed Softball League (3-0-0)
• Approved minutes of April 7, April 23, and May 5 meetings (3-0-0)

Community Preservation Act Committee

The Community Preservation Committee will review results from the recent Town Meeting and determine next steps, including issuing award letters and memorandums of understanding for CPA projects. The committee will also begin planning for Fiscal Year 2026. The agenda includes approval of prior meeting minutes and a public comment period.

• Approve minutes from March 20 and April 17, 2025 meetings
• Town Meeting Results – Next Steps: Award letters and memorandums of understanding
• Planning for FY2026 Community Preservation Act budget and projects

The Community Preservation Committee approved the April 17, 2025 meeting minutes with a unanimous 5‑0 vote. The committee then adjourned the May 15, 2025 meeting by a unanimous 5‑0 vote.

• Approved April 17, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Housing Authority

The Lancaster Housing Authority board will review and approve April minutes and expenses, discuss a vacancy report, and vote on multiple items including state wage match, net income limits for state-aided housing, fair market rents, and Amendment #12 to the Contract for Financial Assistance (CFA) 5001. The board will also consider changing its July meeting date.

• Vote to approve state wage match
• Vote to approve net income limits for state-aided housing
• Vote to approve fair market rents for state-aided housing
• Vote to approve Amendment #12 to the Contract for Financial Assistance (CFA) 5001
• Vote to change board meeting date in July 2025

The Lancaster Housing Authority Board considered and voted on several items: approval of the April 9 minutes, the April expense sheet, the State Wage Match sheet, net income limits, Fair Market Rents, Amendment #12 to contract CFA 5001, and a change of the July 2025 board meeting date to July 16. The minutes list each motion and the names of members who voted, but do not record how each member voted, so the outcomes are not specified.

• Approve April 9, 2025 meeting minutes (outcome not recorded)
• Approve April expense sheet (outcome not recorded)
• Approve State Wage Match sheet (outcome not recorded)
• Approve net income limits for state‑aided housing (outcome not recorded)
• Approve Fair Market Rents for state‑aided housing (outcome not recorded)
• Approve Amendment #12 to contract CFA 5001 (outcome not recorded)
• Approve change of July 2025 board meeting date to July 16, 2025 (outcome not recorded)
• Approve and sign checks (outcome not recorded)

Board of Library Trustees

The Board of Trustees will meet to conduct regular business, including reports from the Chair, the Director, and the Building Committee.

• Building Committee report
• Director's report

The trustees voted 5‑0 to reappoint Emily Rose as Chair, Adam Zand as Vice Chair, and Frank Streeter as Secretary. A motion to accept the March meeting minutes passed 4‑0‑1, with one abstention. Approval of the April minutes was postponed because a quorum was not present. The meeting was adjourned by a 5‑0 vote.

• Reappointed Emily Rose as Chair (5-0)
• Reappointed Adam Zand as Vice Chair (5-0)
• Reappointed Frank Streeter as Secretary (5-0)
• Accepted March meeting minutes (4-0-1)
• Postponed approval of April minutes (no quorum)
• Adjourned meeting (5-0)

Conservation Commission

The Conservation Commission will continue three public hearings on construction projects: a home reconstruction at 10 Fire Road 54, a new home at Lot 3 Neck Road, and a stormwater system at 2038 Lunenberg Road. They will also hear a request for determination on dead tree removal along Seven Bridge Road and discuss enforcement orders, the Open Space and Recreation Plan, and potential updates to the Wetlands Protection Bylaw.

• Continued Notice of Intent: reconstruction of single-family home at 10 Fire Road 54
• Continued Notice of Intent: construction of single-family home at Lot 3 Neck Road
• Continued Notice of Intent: stormwater management system at 2038 Lunenberg Road
• Request for Determination of Applicability: removal of dead trees within Seven Bridge Road right-of-way
• Discussion of enforcement orders at 397 Center Bridge Road and 2121 North Main St

The Commission voted to close the hearing on the 10 Fire Road 54 project, excluding the dock from the Order of Conditions. It also voted to continue the Notice of Intent for Lot 3 Neck Road to the next meeting, the Notice of Intent for 2038 Lunenberg Road to the May 27 meeting, and the removal‑of‑dead‑trees request to the June 24 meeting.

• Close 10 Fire Road 54 hearing (Lavallee motion, seconded by Hubbard) – passed with ayes from Lavallee, Hubbard, Seidenberg; Mallette and Fawcett unable to vote
• Continue Lot 3 Neck Road Notice of Intent (Hubbard motion, seconded by Mallette) – passed with ayes from Hubbard, Lavallee, Fawcett, Mallette, Seidenberg
• Continue 2038 Lunenberg Road stormwater Notice of Intent (Hubbard motion, seconded by Mallette) – passed with ayes from Hubbard, Fawcett, Lavallee, Mallette, Seidenberg
• Continue Seven Bridge Road dead‑tree removal request (Mallette motion, seconded by Fawcett) – passed with ayes from Hubbard, Fawcett, Lavallee, Mallette, Seidenberg

Board of Public Works

The Lancaster Board of Public Works will meet to approve minutes, discuss town warrant updates, consider an updated policy for water rules and regulations, review an old contractor invoice from C.E. Floyd, and appoint a new Chairman. Public comment will be taken. The agenda is largely procedural with one policy discussion and one invoice review.

• Discuss updated policy to be added to ‘Water Rules & Regulations’
• Discuss an old contractor invoice from C.E. Floyd
• Appoint a new Chairman of the Board of Public Works
• Read and approve previous meeting minutes
• Discuss town warrant updates

The Board approved the prior meeting minutes and adopted a new policy fining residents $100 for unread water meters after 30 days. Rick Krafve was appointed as the new chairman. Water rates were set to increase beginning with the July billing cycle. The meeting was then adjourned.

• Approved minutes from previous meeting (unanimous)
• Approved $100 fine for unread water meters after 30 days (all in favor)
• Appointed Rick Krafve as chairman (all in favor)
• Decided water rates will increase for July billing cycle
• Deferred action on 2021 C E Floyd contractor invoice
• Adjourned meeting (motion passed)

School Committees

The Minuteman School Committee will consider approving the FY2026 revised preliminary assessments of $26,121,364 and authorizing $935,372 from the Certified Excess and Deficiency fund to reduce member town assessments. Also up for votes are out-of-state travel for the SkillsUSA team to Atlanta and out-of-country travel for agriculture students to Ireland, along with budget amendments and policy updates. Reports from the principal and superintendent are scheduled.

• Vote on FY2026 Revised Preliminary Assessments of $26,121,364
• Authorization of $935,372 from Certified Excess and Deficiency to reduce Member Town Assessments for FY2026
• Approval of out-of-state travel for SkillsUSA team to Atlanta, June 23–27
• Approval of fundraising and out-of-country travel for agriculture students to Ireland, June 25–July 4, 2026
• Amend FY2025 budget by $424,095 (from $31,517,219 to $31,941,314) using E&D funds

Memorial Day Committee

The committee will review and assign tasks for the upcoming Memorial Day events. They will discuss the parade route with Public Safety Commissioner Everett Moody, and a vote may be taken. The next meeting date will be set.

• Review task assignments and assign new tasks
• Parade route discussion with Public Safety Commissioner Everett Moody (possible vote)
• Set date for next meeting

Planning Board

The Lancaster Planning Board will hold a public hearing to consider a special permit request from Robert Holliday and the Massachusetts Youth Soccer Association to install lighting poles taller than 20 feet on five turf fields at 512 Old Union Turnpike. The board will hear public comment and decide on the petition.

• Special permit request for lighting poles over 20 feet on 5 turf fields at 512 Old Union Turnpike
• Site located in Retail Sub District (EZA), Flexible Design District 1, and Integrated Planning Overlay District (1)
• Property identified as Map 9, Parcel 9

Planning Board

The Planning Board will hold a public hearing on a special permit request from Mass Youth Soccer Association to install 16 light poles at 70 feet high to illuminate 5 soccer fields at 512 Old Union Turnpike. They will also discuss proposed conditions for a previously approved site plan at 357 Sterling Road. Administrative items include approving the minutes of the April 16, 2025 meeting.

• Public hearing for special permit to install 16 light poles (70 ft) on 5 soccer fields at 512 Old Union Turnpike (Map 9 Parcel 9)
• Discussion of proposed conditions for site plan approval at 357 Sterling Road (approved April 16, 2025)
• Approval of meeting minutes from April 16, 2025

The Planning Board voted 3‑0 to table the minutes from April 16, 2025. It also voted 3‑0 to continue the special‑permit hearing for 512 Old Union Turnpike until June 9, 2025. Finally, the Board approved the draft Order of Conditions for the 357 Sterling Road site plan with a 3‑0 vote.

• Tabled April 16, 2025 meeting minutes (3-0)
• Continued 512 Old Union Turnpike special‑permit hearing until June 9, 2025 (3-0)
• Adopted draft Order of Conditions for 357 Sterling Road (3-0)

Finance Committee

The Finance Committee will meet to prepare for the Annual Town Meeting for Fiscal Year 2026. They will review warrant articles as necessary, focusing on budget-related items. No specific articles or dollar amounts are listed on the agenda.

• Review of warrant articles for FY2026 budget as preparation for Annual Town Meeting

The committee voted unanimously to move $100,000 from Free Cash into the Reserve Fund as part of the FY25 operating budget (Article 1). It also approved a $100,000 allocation from Free Cash for FY26 DCAMM funding (Article 19). Both motions passed with a 4‑0‑0 vote.

• Approved $100,000 transfer to Reserve Fund (Article 1 FY25) – vote 4-0-0
• Approved $100,000 DCAMM funding from Free Cash (Article 19 FY26) – vote 4-0-0

Select Board

The Select Board will review warrant articles in preparation for the Fiscal Year 2026 Annual Town Meeting. The board will also consider an appointment to the Council on Aging and an entertainment license application.

• Review of Fiscal Year 2026 Annual Town Meeting Warrant Articles
• Appointment of Beth Currie to the Council on Aging (term expires June 30, 2026)
• Entertainment License application for 2025 Unified 5K on May 31, 2025

The Select Board appointed Beth Currie to the Council on Aging, with a term ending June 30, 2026, by a unanimous 3‑0 vote. The Board also approved an entertainment license for the 2025 Unified 5K event scheduled for May 21, 2025, from 8:30 a.m. to 11:30 p.m., again by a unanimous 3‑0 vote. The meeting was adjourned at 6:07 p.m. after a unanimous motion to adjourn.

• Appointed Beth Currie to Council on Aging (term to 6/30/2026) – vote 3-0
• Approved entertainment license for Unified 5K (May 21, 2025, 8:30 am‑11:30 pm) – vote 3-0
• Motion to adjourn passed – vote 3-0

Board of Assessors

The Lancaster Board of Assessors will hold a regular meeting but immediately enter executive session to discuss and vote on Fiscal Year 2025 real property tax abatement applications. The board will not reconvene to open session. No other business is on the agenda.

• Enter executive session under MGL 30A §21(a)(3) to discuss/vote on FY2025 Real Property Tax Abatement applications
• Meeting will not return to open session after executive session

Board of Appeals

The Board of Appeals will hold public hearings regarding special permits for a cell tower and a residential porch. The Board will also determine if a proposed change to traffic signage at the MCO Cottages/Jones Crossing development is substantial.

• Special Permit for 149 Winsor Road to replace cell tower equipment and install a new concrete pad
• Special Permit for 68 High Street Extension to construct a front porch extending into the side setback
• Discussion on replacing Yield signs with stop signs at Chase Hill Rd. and South Meadow Rd. for MCO Cottages/Jones Crossing

Board of Health

The Board of Health will discuss a septic system/ADU permit at 9 Fitch Road, review Title V inspection reports for three properties, and receive updates on several sites including a landfill inspection and a snack shack food service. The board will also vote on minutes from previous meetings.

• Permit discussion for septic system and ADU at 9 Fitch Road
• Title V inspection reports for 959 Sterling Road, 170 Moffett Street, and 43 Public Road
• Update on 340 Bull Hill Road, 70 McGovern Blvd, and 2237 North Main Street
• Landfill inspection update
• Snack shack food service discussion

The Board of Health decided that Mr. Brookings will draft and sign the permit for the new septic system and accessory dwelling unit at 9 Fitch Road. The Board also approved the minutes from the March 28, 2025 meeting with a 2‑0‑0 vote. The meeting was then adjourned by a 2‑0‑0 vote.

• Draft and sign ADU permit for 9 Fitch Road (unanimous agreement)
• Approve March 28, 2025 Board of Health minutes (2-0-0)
• Adjourn meeting (2-0-0)

Board of Appeals

The Lancaster Board of Appeals will hold a public hearing to consider a petition by Rene Gonzalez and AP Wireless Investments LLC for a special permit to replace existing equipment with like equipment on a tower and construct a new concrete pad for additional equipment at 149 Winsor Road. The parcel is owned by the town, zoned Residential, and lies within a Personal Wireless Service Overlay District.

• Public hearing for special permit request under Zoning Bylaw 220.43
• Replace existing tower equipment with like equipment
• Construct new concrete pad on the ground for new equipment
• Applicant: Rene Gonzalez and AP Wireless Investments LLC
• Site: 149 Winsor Road, Lancaster, MA (town-owned parcel Map 37 Parcel 31)

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing to decide on a special permit request from Alicia Silva and Fernando Silva to expand a non-conforming dwelling by adding a front porch that encroaches into the required side setback at 320 Bolton Road.

• Special permit under §220-51 to expand a non-conforming one-family dwelling at 320 Bolton Rd.
• Proposed front porch extends into the allowed side setback on a residentially zoned lot (Map 42 Parcel 79).
• Petitioners: Alicia Silva (applicant) and Fernando Silva (owner).
• Hearing is hybrid (Zoom and in-person at Lancaster Town Hall, 7:00 PM on April 24, 2025).

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing on April 24, 2025 to consider a special permit request by Alicia Silva and Miracle Makeovers. The request seeks to expand a non-conforming one-family dwelling at 68 High St by constructing a front porch that extends into the required side setback. The board is expected to vote on the matter after hearing public comment.

• Special permit request for front porch addition at 68 High St that encroaches into side setback (property is non-conforming one-family dwelling, Residential zone, Map 42 Parcel 79)

Select Board

This special meeting includes an executive session for contract negotiations with the Finance Director. In open session, the board will discuss several administrative items: town administrator recruitment, charter commission update, town meeting warrant articles, quarry operations, fire chief search, and a modification request for 149 Windsor Road. They will also take up appointments and license applications, including a one-day liquor license for Sterling Street Brewery.

• Executive session for contract negotiations with Finance Director Cheryl Gariepy
• Discussion of Town Administrator recruitment process
• Charter Commission update and Town Meeting warrant articles
• Discussion on Earth Removal Products related to quarry operations
• Application for one-day liquor license by Sterling Street Brewery for FC Stars Night on May 22

The Select Board approved the minutes from the April 1 meeting and entered an Executive Session. It voted unanimously to recommend affirmative action on several Town Meeting warrant articles, including the deficit, capital budget, and repeal of the Property Disposal Committee. The Board also endorsed the Fire Chief search process and appointed a liaison for that effort.

• Approved April 1 meeting minutes (2-0-0)
• Entered Executive Session (2-1-0)
• Approved Finance Director contract (consensus) (3-0-0)
• Recommended affirmative action on Town Meeting Article 2 (deficit) (3-0-0)
• Recommended affirmative action on Town Meeting Article 9 (capital budget) (3-0-0)
• Recommended affirmative action on Town Meeting Article 14 (repeal Property Disposal Committee) (3-0-0)
• Endorsed Fire Chief search process pending Town Meeting vote (3-0-0)
• Appointed Jason Allison as liaison for Fire Chief search (3-0-0)

Council on Aging

The Lancaster Council on Aging will hear a guest presentation from Rosca Sasu of Senior Helpers of Worcester, discuss ongoing programs including a grief support group and a right-sizing property event, and review updates on community garden repairs, social media procedures, and the upcoming Community Safety & Wellness Fest. A potential new council member will also be discussed.

• Guest speaker: Rosca Sasu, MBA, Owner, Senior Helpers of Worcester
• Monthly program highlight: Grief Support Group (fourth Monday)
• Guest program highlight: Right-Sizing Your Property event April 16
• Community Garden Program bed repairs
• Community Safety & Wellness Fest: Saturday, June 7, 2025, 10AM-12PM

The Council on Aging committee unanimously approved the minutes from the March meeting. No other formal actions were voted on; the meeting included updates on programming, garden materials, upcoming events, and a potential new council member, but these were discussed without a recorded decision.

• Approved March meeting minutes (unanimous)

Conservation Commission

The Conservation Commission will hold continued public hearings for two single-family home construction projects: reconstruction at 10 Fire Road 54 and new construction at Lot 3 Neck Road. A continued request for determination regarding removal of dead trees on Seven Bridge Road has been postponed by the applicant to May 13. Discussion items include an amendment request for 0 Hill Top, an enforcement order for 2038 Lunenburg, and general talks on updating the Wetlands Protection Bylaw and overseeing open space parcels. The commission will also approve minutes from five prior meetings.

• Continued Notice of Intent – 10 Fire Road 54, reconstruction of a single-family home
• Continued Notice of Intent – Lot 3 Neck Road, construction of a single-family home
• Continued Request for Determination – removal of dead trees within the Seven Bridge Road right-of-way (applicant requested continuance to May 13)
• Discussion of 2038 Lunenburg Enforcement Order
• General discussion regarding updating the Wetlands Protection Bylaw and Regulations

The Conservation Commission held a remote meeting to review the mitigation, planting, septic and site development plans for the reconstruction of a single‑family home at 10 Fire Road 54. Members asked for clarification on silt fences, irrigation, septic removal and construction phasing, and the Chair noted the need for written determinations. No votes or formal approvals, denials, or tablings were recorded.

Board of Public Works

The Board of Public Works will hold a regular meeting to discuss a resident's abatement request and charges related to zero meter readings. The agenda includes approval of previous minutes, DPW updates, and other new business. No votes or decisions are listed; all items are for discussion only.

• Discuss abatement request from resident
• Discuss charges for 0 meter readings
• Read and approve previous meeting minutes
• Any DPW updates
• Public comment period with 2-minute limit

Recreation Committee

The Recreation Committee will discuss updates on playground equipment and ADA access, the town-wide cleanup on April 26, and summer programming. Other items include the CPA-funded sunshade on the May 5 warrant, ice rink cleanup, and tennis court conditions. The committee will also prioritize short- and long-term goals.

• CPA sunshade project on May 5 town meeting warrant
• Playground improvements: additional equipment, ADA access, wind chimes, picnic tables and umbrellas
• Community library box repairs and display sign discussion
• Town-wide cleanup scheduled for April 26, 2025
• Open Space Recreation Plan (OSRP) update and tennis courts discussion

The Recreation Committee voted to approve the March 27, 2025 meeting minutes with a unanimous vote. No other motions or votes were taken; the meeting focused on project updates and upcoming events. The committee set the next meeting for May 22, 2025.

• Approved March 27, 2025 meeting minutes (unanimous)
• Scheduled next meeting for May 22, 2025

Community Preservation Act Committee

The Community Preservation Act Committee will review draft warrant recommendations for the upcoming Town Meeting and a draft of the 2026 Community Preservation Plan. The meeting also includes approval of previous minutes and public comment. No specific project amounts or decisions are listed on the agenda.

• Review draft of CPA Town Warrant recommendations
• Review draft of 2026 CPA Plan
• Approve minutes from March 20, 2025

The Community Preservation Committee approved the March 20, 2025 meeting minutes unanimously. The committee also approved the CPA-related text for the Town Warrant and adopted the draft Annual CPA Plan for FY 2026, each with a 5‑0 vote. The meeting was then adjourned.

• Approved March 20, 2025 minutes (5-0)
• Approved CPA text for Town Warrant (5-0)
• Approved Annual CPA Plan 2026 (5-0)
• Adjourned meeting (5-0)

Council on Aging

The Lancaster Council on Aging will hold a regular meeting to discuss ongoing programs, including a grief support group and a right-sizing property presentation. A guest speaker from Senior Helpers of Worcester will address the council. The council will also review and approve previous meeting minutes and receive public comments.

• Guest speaker: Rosca Sasu, MBA, Owner of Senior Helpers of Worcester
• Program highlight: Grief Support Group (fourth Monday monthly)
• Program highlight: Right-Sizing Your Property presentation (April 16 at 11:30AM)
• Community Garden Program bed repairs
• Community Safety & Wellness Fest scheduled for June 7, 2025

The Lancaster Council on Aging committee meeting on April 16, 2025 did not have a quorum. As a result, the meeting was not called to order and no decisions were made.

Planning Board

The Lancaster Planning Board will hold a special meeting with continued public hearings on three proposed zoning bylaw amendments: updating the Integrated Plan Overlay District (IPOD), adjusting floodplain regulations, and expanding ground-mounted solar installation allowances. The board will also vote on a site plan review for a 6,780-square-foot community center at 357 Sterling Road. An executive session is scheduled to discuss litigation conditions regarding 0 Hill Top LLC v. Planning Board.

• Continued public hearing on IPOD amendment to update mixed-use and density regulations
• Continued public hearing on floodplain regulations amendment for FEMA compliance
• Continued public hearing on ground-mounted solar bylaw amendment for residential flexibility
• Site plan review vote for 6,780 sq ft community center at 357 Sterling Road
• Executive session to discuss conditions in 0 Hill Top LLC litigation

The Board voted 3‑0 to enter an Executive Session. It then approved the Integrated Plan Overlay District amendment, the Flood Plain amendment, the Ground‑Mounted Solar Photovoltaic amendment, and the Accessory Dwelling Units amendment, each by a 3‑0 vote. All recommendations were to be presented for approval at Town Meeting.

• Entered Executive Session (3-0)
• Approved Integrated Plan Overlay District zoning amendment (3-0)
• Approved Flood Plain zoning amendment (3-0)
• Approved Ground‑Mounted Solar Photovoltaic zoning amendment (3-0)
• Approved Accessory Dwelling Units zoning amendment (3-0)

Economic Development Committee

The Economic Development Committee will discuss potential grant applications for the Community One-Stop for Growth program. The body will also review updates on state-owned property transfers and industrial land evaluations.

• Discussion of grant applications for Old Town Hall Redevelopment & Reuse and Lancaster Sewer District Inflow & Infiltration Repair
• Review of the Integrated Plan Overlay District (IPOD) Bylaw draft amendment
• Update on the transfer of state-owned property at 220 Old Common Rd. (former Girls Reform School)
• Update from MRPC planner Tracy Murphy on Future Industrial Lands for Long Term Economic Recovery and Resiliency (FILLTERR)
• Discussion on alcohol licensing rules and regulations

Commission on Disability

The Commission on Disability will meet to review the status of accessibility canvassing and office logistics. Members will also discuss access to the gazebo and the Rose Bench.

• Review and approval of March 18, 2025 meeting minutes
• Gazebo Access and Rose Bench discussion
• Accessibility Canvassing status update
• COD office logistics follow-up

The Commission on Disability approved the March meeting minutes with amendments. No other formal actions, approvals, or denials were recorded; the remainder of the agenda consisted of reports, project updates, and planning discussions.

• Approved March meeting minutes as amended

Finance Committee

The Finance Committee will meet to discuss Warrant Articles and may hold a vote on them. The agenda consists primarily of procedural items.

• Discussion and possible vote on Warrant Articles

The committee unanimously approved several warrant articles, including the FY25 Capital Budget, the Compensation Plan, and funding for the Community Preservation Committee. It also approved the DCAMM funding, the removal of the police department from civil service, and a $400,000 appropriation for the DPW roof project. The committee declined to make a recommendation on repealing the town by‑law for disposal of property. Additionally, it recommended adopting the modified FY26 budget that reallocates $26,000.

• Approved FY25 Capital Budget (Article 2) – motion passed 4-0-0
• Approved Compensation Plan (Article 10) – motion passed 4-0-0
• Approved Community Preservation Committee funding (Article 11) – motion passed 4-0-0
• Declined to recommend repeal of disposal by‑law (Article 14) – motion passed 4-0-0
• Approved DCAMM funding (Article 19) – motion passed 4-0-0
• Approved removal of police from civil service (Article 20) – motion passed 4-0-0
• Recommended adoption of modified FY26 budget with $26,000 reallocation – motion passed 4-0-0
• Approved $400,000 appropriation for DPW roof – motion passed 4-0-0

Planning Board

The Planning Board will hold a public hearing to act on a special permit request. The petition seeks to install lighting poles and luminaires over 20 feet in height on five turf fields.

• Special Permit request for lighting poles at 512 Old Union Turnpike
• Applicant: Robert Holliday and Massachusetts Youth Soccer Association

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes. The board will enter executive session to discuss and vote on real property tax abatement applications and Fiscal Year 2025 Statutory and Community Preservation Act exemptions.

• Fiscal Year 2025 Statutory & Community Preservation Act (CPA) Exemptions
• Real Property Tax Abatement applications

The Board accepted the March 19, 2025 regular meeting minutes with a 2-0-0 vote. The Chair then moved, and the Board approved, a motion to end the public meeting and enter executive session to consider FY 2025 statutory and CPA exemptions, real‑property tax abatement applications, and to approve prior executive‑session minutes. Both motions passed unanimously.

• Accepted March 19, 2025 regular meeting minutes (2-0-0)
• Approved motion to end meeting and enter executive session to discuss tax exemptions and approve prior executive‑session minutes (2-0-0)

Housing Authority

The Lancaster Housing Authority board will review and approve minutes from March, approve March expenses, and hear the vacancy report. The agenda also includes public comment, a Community Preservation Act committee update, and an executive director's report. No major policy decisions or financial commitments are listed; the meeting is focused on standard administrative oversight.

• Review and approve minutes of March 12, 2025 board meeting
• Review and approve March expense sheet
• Vacancy report for March
• Community Preservation Act Committee update
• Approve and sign checks

The Lancaster Housing Authority Board approved the minutes from March 12, 2025 and the March expense sheet. It also approved the ARPA fire alarm upgrade project. The Board voted to add Barbara Foster as an authorized signer on the bank account and approved Ms. Sonia and Ms. Fahey to sign checks. The meeting was adjourned at 4:37 PM.

• Approved March 12, 2025 minutes (unanimous)
• Approved March expense sheet (unanimous)
• Approved ARPA fire alarm upgrade project (unanimous)
• Approved Barbara Foster as additional bank account signer (unanimous)
• Approved Ms. Sonia and Ms. Fahey to sign checks (unanimous)
• Adjourned meeting at 4:37 PM (unanimous)

School Committees

The committee will hold a presentation on enrollment and school choice. Members will also vote on the consent agenda and the removal of specific policies from the manual.

• Vote on Policy JIH – Searches and Interrogations
• Career Connected Learning Program Development Grant, FY25 (DESE FC 422A)
• Deeper Learning Implementation Grant, FY25 (DESE FC 0105)
• Curriculum Review Update for Mathematics (Grades 6-8)
• Vote to remove policies from the manual

School Committees

The committee is holding a special meeting to consider a single item of new business. The body will vote on whether to authorize the Chair to sign a National Grid easement for temporary power.

• Vote to authorize Chair to sign National Grid easement for temporary power

Board of Library Trustees

This is a routine procedural meeting of the Thayer Memorial Library Board of Trustees, with standard agenda items such as minutes approval, reports from the chair, committees, and director, and setting the next meeting date. No substantive decisions or discussions are listed beyond these administrative matters.

• Approval of previous meeting minutes
• Chair's report
• Director's report by Mulé
• Committee reports
• Setting date of next meeting

The trustees voted 5‑0 to accept the minutes from the February meeting. They later voted 5‑0 to adjourn the April 9 meeting. No other substantive actions were decided during this session.

• Accepted February meeting minutes (5-0)
• Adjourned meeting (5-0)

Conservation Commission

The Conservation Commission will conduct continued public hearings regarding notices of intent for properties on Fire Road and Neck Road. The body will also discuss a site inspection report for 2038 Lunenburg Rd and potential updates to the Wetlands Protection Bylaw.

• Continued Notice of Intent for 10 Fire Road 54
• Continued Notice of Intent for 121 Fire Road 11
• Continued Notice of Intent for Lot 3 Neck Road for a single-family home
• Site inspection report for 2038 Lunenburg Rd regarding an Enforcement Order
• Discussion on updating the Wetlands Protection Bylaw

The Conservation Commission voted unanimously to lift the 2021 enforcement order on 2038 Lunenburg Road. It also approved an Order of Conditions with Standard Conditions for 121 Fire Road 11 and closed that hearing. Hearings for 10 Fire Road 54 and the Lot 3 Neck Road single‑family home were postponed to the April 22 meeting.

• Lift 2021 enforcement order on 2038 Lunenburg Road (4-0)
• Issue Order of Conditions with Standard Conditions for 121 Fire Road 11 (4-0)
• Close hearing for Notice of Intent – 121 Fire Road 11 (4-0)
• Bring hearing for Notice of Intent – 10 Fire Road 54 to April 22 meeting (4-0)
• Continue hearing for Lot 3 Neck Road (single‑family home) to April 22 meeting (4-0)

School Committees

The Minuteman School Committee will decide on the FY2026 Preliminary Assessments of $26,121,364 and whether to authorize $935,372 from Excess and Deficiency funds to reduce member town assessments. The board will also vote on not participating in the School Choice Program for 2025-2026 and on the FY25 last day of school as June 12. Additionally, the committee will discuss the FY26 calendar, food service contract award, and consider a policy on purchasing authority.

• Vote to approve FY26 Preliminary Assessments of $26,121,364 and authorize $935,372 from Excess and Deficiency fund
• Vote not to participate in School Choice Program for 2025-2026
• Vote to award Food Service Management Company contract for one-year with option for up to four additional renewals
• Vote to approve Purchasing Authority policy DJA for first reading
• Vote to approve FY25 last day of school as June 12

Agricultural Commission

The Agricultural Commission will meet to review the 2024 Annual Report and discuss Chapter 61A. The body will also receive updates on scholarships, finance, and avian influenza, and discuss PFAS forever chemicals.

• Review of 2024 Annual Report
• Discussion on Chapter 61A
• Discussion on PFAS (Forever Chemicals)
• Avian Influenza update
• Scholarship and Finance updates

The Agricultural Commission approved the minutes from the March 3, 2024 meeting. No other actions or votes were recorded; the remaining agenda items were informational updates and discussion.

• Approved March 3, 2024 meeting minutes

Select Board

The Lancaster Select Board will hold an executive session to negotiate the Finance Director's contract, then vote on approving that contract in open session. Other business includes appointing a Treasurer/Collector, approving the Annual Town Election Warrant and FY2026 ATM Warrant Articles, discussing a DCAMM matter, considering police civil service changes, and amending the proposed FY26 budget. The board will also act on several license applications for events on the Town Green and one-day liquor licenses.

• Executive session for contract negotiations with Finance Director Cheryl Gariepy
• Vote to approve the Finance Director's contract
• Appointment of Treasurer/Collector for a 3-year term
• Approve Annual Town Election Warrant and FY2026 ATM Warrant Articles
• Application for special one-day liquor licenses for Bulfinch Bee Run and Nashoba Rock-n-Brew fundraiser

The board approved the minutes from the March 17 meeting and postponed the executive session. It appointed Telma Costa as Treasurer/Collector, approved the May 12 town election warrant, and adopted Option One of the Division of Capital Asset Management proposal. The FY2026 Annual Town Meeting warrant articles and an amended FY2026 budget were also approved. Additionally, Jen Hedstrom was appointed to the Memorial Day Committee and several permits for Town Green use were granted.

• Approved March 17, 2025 minutes (2-0-0)
• Tabled Executive Session to a later meeting (2-0-0)
• Appointed Telma Costa as Treasurer/Collector (2-0-0)
• Approved May 12, 2025 Town Election Warrant (2-0-0)
• Adopted Option One of the DCAMM proposal (3-0-0)
• Approved FY2026 Annual Town Meeting Warrant Articles (3-0-0)
• Approved amended FY2026 budget (3-0-0)
• Appointed Jen Hedstrom to Memorial Day Committee (3-0-0)

Affordable Housing Trust

The Lancaster Affordable Housing Trust will discuss the creation of a trust account and the transfer of Community Preservation Act funds. The board will also receive updates on several housing projects in the SHI pipeline.

• Action on the creation of the Affordable Housing Trust Account
• Update on Community Preservation Act funds transfer
• Pipeline update for DCAMM Campus at 220 Old Common Road
• Pipeline update for Atlantic Union College Campus at 338 Main Street
• Discussion of payment in lieu preference for Hawthorn Hill at 0 Hilltop Road

Memorial Day Committee

The Memorial Day Committee will meet to begin planning the town's Memorial Day activities and parade. Members will discuss logistics, assign tasks, and set a date for a follow-up meeting. This is a preliminary organizational session.

• Discussion of Memorial Day parade and activities
• Assignment of tasks to committee members
• Scheduling of a follow-up meeting

Board of Health

The Lancaster Board of Health will review the agenda, set the next meeting date, and discuss upcoming inspections assignments and schedule. No specific proposals or votes are listed; the agenda is largely procedural.

• Review of agenda and next Board of Health meeting date
• Discussion of upcoming inspections—assignments and schedule

The Board of Health met on April 2, 2025 at 8:30 a.m., called to order by Chair Jeff Paster. Members present were Chair Jeff Paster and member Sheilla Roach‑Mallette, with Bill Brookings and Samantha Zediker in attendance. The agenda items discussed included upcoming inspections and other business, but no actions were voted on or decided. The meeting adjourned at 9:03 a.m.

Select Board

The Lancaster Select Board will hold a special meeting on April 1, 2025, to discuss and vote on ballot questions for the Annual Town Election, set early voting hours, and review the proposed FY26 operating and capital budgets. The agenda includes a recommended budget that could increase the average single-family tax bill by about $950. The board will also discuss FY26 Annual Town Meeting warrant articles.

• Vote on two ballot questions: one to allow the Select Board to appoint a chief of police and fire departments as commissioner of public safety, and another to increase the Select Board's membership
• Discussion and vote on early voting hours recommended by the Board of Registrars (May 7–9, 2025)
• Proposed FY26 operating budget with a $2,680,514 increase over FY25, leading to a potential tax rate of $17.97 per $1,000 assessed value
• Elimination of Assistant Town Administrator and Assistant to the Assistant Town Administrator positions; restoration of a full-time Fire Chief
• Discussion of FY26 capital budget warrant articles

Select Board

The Select Board will discuss and vote on ballot questions for the Annual Town Election, and discuss the FY26 operating budget, capital plan, and warrant articles for the Annual Town Meeting. No public hearings or appointments are scheduled. The meeting is open to the public in person and via Zoom.

• Discussion and vote on ballot questions for Annual Town Election
• Discussion of FY26 operating budget
• Discussion of FY26 capital plan
• Discussion of FY26 Annual Town Meeting Warrant Articles
• Next regular meeting scheduled for April 7, 2025

Select Board

This special meeting will discuss and vote on ballot questions for the annual town election, set early voting hours, and review the FY26 budget, capital plan, and town meeting warrant articles. No public hearings or appointments are scheduled.

• Vote to place ballot questions on the Annual Town Election
• Discussion of FY26 Budget
• Discussion of FY26 Capital plan
• Discussion of FY26 Annual Town Meeting Warrant Articles
• Discussion of early voting hours

Board of Health

The Board of Health will discuss a presentation from the Nashoba Associated Boards of Health and review several permit applications. The board will also examine Title V inspection reports and address specific property complaints regarding dust and water lines.

• Permit reviews for 2824 Main Street, 385 White Pond Rd, Lots 18 & 20 Laurel Hill Road, and 75 Beach Ave
• Title V Inspection Reports for 385 White Pond Road, 54 South Meadow Rd, 62 Sterling St, 609 Langen Rd, and 503 Hill Top Rd
• Dust mitigation discussion for soccer fields at 70 McGovern Blvd
• Water line break and inspection at 340 Bull Hill Road
• Trash complaint at 2237 North Main Street

The Board approved the minutes from the February 27, 2025 meeting. It approved an irrigation well request for Cavicchio Landscaping on Pine Hill Road. The Board decided to keep two Vasco V4 translator devices in the Health and Human Services office. Several permits were authorized without a vote and Title V inspections were reported as passed.

• Approved minutes from Feb 27, 2025 (2-0-0)
• Approved irrigation well request for Cavicchio Landscaping on Pine Hill Road (2-0-0)
• Decided to keep two Vasco V4 translator devices in HHS office (no vote recorded)
• Permit for 2824 Main Street upgrade to be drafted and signed (no vote needed)
• Permit for 385 White Pond Road distribution box to be drafted (no vote needed)
• Transfer permits for Lots 18 & 20 Laurel Hill Road to be processed (no vote needed)
• Permit for 75 Beach Ave. to be drafted and signed (no vote needed)
• Title V inspections for listed properties passed; no further action required

Recreation Committee

The Recreation Committee will meet to discuss several updates, including the LCC gym floor and basketball hoops capital project. The body will also review spring programming and the Open Space Recreation Plan survey.

• LCC Gym floor & Basketball Hoops capital project
• Open Space Recreation Plan (OSRP) survey
• Town Wide Clean up scheduled for April 26, 2025
• Dog waste containers
• Spring programming

The committee voted to approve the minutes from the February 27, 2025 meeting. The motion passed unanimously. No other actions or votes were recorded during the session.

• Approved February 27, 2025 meeting minutes (unanimous)

Board of Appeals

The Board of Appeals will hold a public hearing on a variance request from Richard & Janet Lane to build a wooden carport in the front yard and within required setbacks at 436 South Meadow Road. The board will also approve minutes from February 27, 2025, and discuss correspondence and new business.

• Public hearing on variance request for accessory structure (carport) at 436 South Meadow Road, seeking relief from front and side setback requirements.

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing on a petition by Richard & Janet Lane for variance relief to build a wooden carport in the front yard of their property at 436 So. Meadow Rd. The variance is needed from front and side setback requirements and permitted uses under the town's zoning bylaws. The board will hear and act on the request.

• Variance request from Sections 220-11A, 220-11B, and 220-11C of zoning bylaws
• Proposed 20' wide by 14' deep wooden carport in front yard
• Property located at 436 So. Meadow Rd., Parcel 44-63, in Residential district

The Board tabled the minutes from 2/27/2025. It closed the public hearing on 436 South Meadow Road and then approved a variance for an accessory structure there, imposing specific setback and overhang conditions. The Board deferred discussion of a request to change two yield signs to stop signs until the April 24, 2025 meeting. The meeting was adjourned at 7:26 PM.

• Minutes from 2/27/2025 were tabled
• Closed hearing on 436 South Meadow Road (4-0)
• Approved variance for accessory structure at 436 South Meadow Road with setback and overhang conditions (4-0)
• Deferred stop‑sign change request to April 24, 2025 meeting
• Adjourned meeting (4-0)

Finance Committee

The Finance Committee will review and discuss the FY26 Operating Budget, Capital Budget, Water Operating and Capital Budgets, Water Enterprise Capital, and Solar Enterprise Operating Budget. The agenda also includes discussion of DCAMM, CPA, and warrant items. These budget reviews will shape the town's spending for the next fiscal year.

• FY26 Operating Budget
• FY26 Capital Budget
• FY26 Water Operating and Capital Budgets
• FY26 Solar Enterprise Operating Budget
• Warrant items and CPA discussion

School Committees

This regular meeting of the Nashoba Regional School Committee includes public comments, a consent agenda (minutes, warrants, DECA donation acceptance), and reports from the chairperson, student representatives, and superintendent. New business items cover the Middle School Related Arts and Spanish Model for 2025-2026 and a discussion on remote meeting allowances. The finance and operations update includes the FY25 February operating budget report and a school lunch update.

• Consent agenda: draft minutes of March 12, 2025, warrants for March 28, 2025, and DECA donations acceptance
• Middle School Related Arts and Spanish Model for 2025-2026 discussion
• Remote Meeting Allowance Discussion
• Universal Screening Student Learning Goal Growth Update using Renaissance Star Data Winter 2025
• FY25 February Operating Budget Report and school lunch update

Conservation Commission

The Conservation Commission will continue public hearings on three Notices of Intent: 10 Fire Road 54, 121 Fire Road 11, and Lot 3 Neck Road for a single-family home. A request for continuance on tree removal at Seven Bridge Road is postponed to May 13. Commissioners will discuss updating the Wetlands Protection Bylaw, oversight of open space parcels, and the Open Space and Recreation Plan. Minutes from previous meetings will be approved.

• Continued Notice of Intent – 10 Fire Road 54
• Continued Notice of Intent – 121 Fire Road 11
• Continued Notice of Intent – Lot 3 Neck Road (single-family home)
• Request for Determination (tree removal) continued to May 13, 2025
• General discussion on updating Wetlands Protection Bylaw

The commission voted 3‑0 to continue the Notice of Intent hearing for 10 Fire Road 54 until April 8 2025. It also approved continuances for 121 Fire Road 11 and Lot 3 Neck Road, each 5‑0, and kept a prior continuance for the Seven Bridge Road tree‑removal request until May 13 2025. Commissioners agreed to work from the most‑to‑least used open‑space parcels and to discuss Cook Conservation at the next meeting. The meeting was adjourned 5‑0 at 9:53 p.m.

• Continue hearing on Notice of Intent for 10 Fire Road 54 until April 8, 2025 (3-0)
• Continue Notice of Intent for 121 Fire Road 11 until April 8, 2025 (5-0)
• Continue Notice of Intent for Lot 3 Neck Road (single‑family home) until April 8, 2025 (5-0)
• Continue Request for Determination of Applicability for Seven Bridge Road tree removal until May 13, 2025 (previously continued)
• Work from most to least used open‑space parcels (decision)
• Discuss Cook Conservation at next meeting (decision)
• Adjourn meeting (5-0)

Conservation Commission

The Lancaster Conservation Commission will hold continued public hearings on properties at 10 Fire Road 54, 121 Fire Road 11, and Lot 3 Neck Road for a single-family home. A request for determination on removing dead trees along Seven Bridge Road has been continued to May 13, 2025. The Commission will also discuss updating the Wetlands Protection Bylaw and oversight of open space parcels.

• Continued hearing – 10 Fire Road 54
• Continued hearing – 121 Fire Road 11
• Continued request – dead tree removal on Seven Bridge Road (continued to May 13, 2025)
• Continued hearing – single-family home on Lot 3 Neck Road
• Discussion – updating the Wetlands Protection Bylaw

Planning Board

The Lancaster Planning Board will hold public hearings on five items: a continued hearing for a proposed 6,780 sq ft community center at 357 Sterling Road, and four proposed zoning bylaw amendments concerning accessory dwelling units, the Integrated Plan Overlay District, floodplain regulations, and ground-mounted solar installations. The board will also hold an executive session regarding litigation.

• Continued public hearing for a 6,780 sq ft community center attached to a place of worship at 357 Sterling Road, with modified parking plan review
• Public hearing to amend Accessory Apartments Bylaw (Section 220-9G) to comply with state Affordable Homes Act allowing ADUs by right in single-family districts
• Public hearing to amend Integrated Plan Overlay District (IPOD) Bylaw to adapt to recent development trends
• Public hearing to amend Floodplain Regulations to maintain compliance with FEMA map updates
• Public hearing to amend Ground-Mounted Solar Photovoltaic Installations Bylaw to allow special permits for homeowners outside the Solar Overlay District

Planning Board

The Planning Board will hold a continued public hearing for a 6,780-square-foot community center addition at 357 Sterling Road, reviewing a modified parking plan and stormwater permit. The board will also hold public hearings on several proposed zoning bylaw amendments: Accessory Dwelling Units to comply with state law, updates to the Integrated Plan Overlay District, floodplain regulations, and ground-mounted solar installations. An executive session is scheduled to discuss strategy regarding a pending lawsuit (0 Hill Top LLC v. Town of Lancaster Planning Board).

• Continuation of public hearing for a 6,780 sq ft community center (gymnasium) attached to an existing church at 357 Sterling Road; board to review revised parking plan and peer-review comments
• Public hearing on proposed zoning amendment to allow accessory dwelling units by right in single-family districts, complying with the Affordable Homes Act
• Public hearing on proposed amendment to the Integrated Plan Overlay District to update design flexibility for mixed use and higher densities
• Public hearing on proposed amendment to floodplain regulations to remain compliant with FEMA map updates
• Public hearing on proposed amendment to ground-mounted solar photovoltaic installations to allow special permits outside the Solar Overlay District

Board of Public Works

The Lancaster Board of Public Works will hold a regular meeting on March 24, 2025, to approve previous minutes and discuss updates on the 0 Hilltop project, a water rate schedule, and capital projects. No votes on rates or projects are scheduled; items are for discussion only.

• Discuss updates on 0 Hilltop project
• Discuss water rate schedule
• Discuss updates on capital projects
• Approve previous meeting minutes

The Board approved the minutes from the previous meeting. The discussion on the 0 Hilltop project was tabled. A motion to have the state replace the sidewalks at the 117 intersection was adopted with all members in favor.

• Approved prior meeting minutes
• Tabled 0 Hilltop discussion
• Approved motion to replace 117‑intersection sidewalks (all in favor)

School Committees

The MRE School Council will meet to receive the Principal's report. Discussions will cover budget and hiring updates, Panorama data, MCAS, and parent listening sessions.

• Budget update
• Hiring update
• Panorama Data
• MCAS
• Parent Listening Sessions

Planning Board

The Lancaster Planning Board will hold a public hearing on March 24, 2025 to consider a proposed amendment to Section 220-Article VII Floodplain Regulations of the Zoning Bylaw. The board will hear public comment and may vote on the amendment.

• Public hearing on proposed amendment to Section 220-Article VII Floodplain Regulations of the Lancaster Zoning Bylaw

Planning Board

The Planning Board will hold a public hearing on a proposed amendment to Section 220-9G of the Lancaster Zoning By-laws, which governs accessory apartments. The board will hear public comment and vote on whether to recommend the amendment for a future Town Meeting vote.

• Proposed amendment to Section 220-9G – Accessory Apartments of the Lancaster Zoning By-laws

Planning Board

The Planning Board will hold a public hearing to consider a petition to amend Section 220-8.7 of the Lancaster Zoning By-laws, which governs the Integrated Planning Overlay District. The board will hear public comment and then act on the proposed revision.

• Public hearing on proposed amendment to Section 220-8.7 Integrated Planning Overlay District

Planning Board

The Planning Board will hold a public hearing to hear and act upon a petition to amend the town's zoning bylaws. The proposal specifically concerns Section 220-76 regarding Ground-Mounted Solar Photovoltaic Installations.

• Proposed amendment to Section 220-76 Ground-Mounted Solar Photovoltaic Installations of the Lancaster Zoning By-laws

Planning Board

The Lancaster Planning Board will hold public hearings on four proposed zoning bylaw amendments, including one to comply with the state's Affordable Homes Act requiring accessory dwelling units by right in single-family districts. The board will also continue a public hearing on a stormwater permit and site plan for a 6,780 sq ft community center attached to a church at 357 Sterling Road. An executive session is scheduled to discuss litigation with 0 Hill Top LLC.

• Continued public hearing for 6,780 sq ft community center (gymnasium) at 357 Sterling Road, with modified parking plan review
• Public hearing on Accessory Dwelling Unit bylaw amendment to align with state Affordable Homes Act
• Public hearing on updating the Integrated Plan Overlay District (IPOD) for mixed-use and density flexibility
• Public hearing on floodplain regulations amendment to maintain FEMA compliance
• Public hearing on ground-mounted solar photovoltaic installations amendment to allow special permits outside Solar Overlay District

Planning Board

The Planning Board will hold a hybrid public hearing to consider a petition to amend Section 220-9G of the Lancaster Zoning By-laws regarding Accessory Apartments. The board will hear public comment and then vote to act on the petition.

• Public hearing on proposed amendment to Zoning By-law Section 220-9G (Accessory Apartments)

Planning Board

The Planning Board will hold a public hearing to hear and act upon a petition to amend the zoning by-laws. The proposal specifically concerns Section 220-8.7 regarding the Integrated Planning Overlay District.

• Proposed amendment to Section 220-8.7 Integrated Planning Overlay District of the Lancaster Zoning By-laws

Planning Board

The Planning Board will hold a public hearing to hear and act upon a petition to amend the Lancaster Zoning Bylaw. The proposal specifically concerns Section 220-Article VII Floodplain Regulations.

• Proposed amendment to Section 220-Article VII Floodplain Regulations of the Lancaster Zoning Bylaw

Planning Board

The Lancaster Planning Board will hold a public hearing to consider a proposed amendment to Section 220-76 of the Zoning By-laws, which governs ground-mounted solar photovoltaic installations. The board may act on a petition to place the amendment before the Town for a vote.

• Public hearing on amending Section 220-76 (Ground-Mounted Solar Photovoltaic Installations)

Recreation Committee

The Lancaster Recreation Committee will meet to discuss several updates, including a new Open Space Recreation Plan survey launched March 19 and a capital project for the LCC gym floor and basketball hoops. Other agenda items include a CPA update, ice rink, spring programming, town-wide cleanup on April 26, and dog waste containers. The meeting also includes approval of the February 27 minutes and scheduling the next meeting for April 17. No public hearings are scheduled.

• Open Space Recreation Plan (OSRP) survey launched March 19, 2025
• LCC gym floor and basketball hoops capital project discussion
• Town-wide cleanup scheduled for April 26, 2025
• CPA update and ice rink discussion
• Dog waste containers update

The committee did not have a quorum, so the meeting was not called to order. As a result, no agenda items were considered, and no actions were approved, denied, or postponed. The meeting was adjourned.

Community Preservation Act Committee

The Community Preservation Committee will meet to approve minutes from February and discuss administrative duties. A key item is a presentation from Victoria Petracca regarding the Affordable Housing Trust and the CPA Housing budget.

• Approve minutes from February 20, 2025 meeting
• Discussion with Victoria Petracca on Affordable Housing Trust and CPA Housing budget

The Community Preservation Committee approved the February 20, 2025 meeting minutes with a unanimous 6‑0 vote. No other actions were decided; discussions covered the vacant admin position and possible future housing‑fund transfers, but no approvals were made. The meeting was then adjourned by a unanimous 6‑0 vote.

• Approved February 20, 2025 minutes (6-0)
• Adjourned meeting (6-0)

Council on Aging

The Lancaster Council on Aging will vote to appoint a new chairperson following a resignation. Members will also review monthly program updates including a caregiver series, a Heart to Home Meals sampling session, and a driver hiring update.

• Appointment of new COA Chairperson after resignation of prior chair
• Heart to Home Meals Sampling Session scheduled for March 25
• Caring for the Caregiver program ongoing first Friday monthly
• Driver hiring update for senior transportation
• Senior Helpers presentation planned for April

The council unanimously approved the minutes from the February meeting. Members nominated Sheila Mallette as interim Chairperson of the Council on Aging, she accepted, and the council approved her appointment unanimously. No other substantive actions were taken.

• Approved February meeting minutes (unanimous)
• Approved Sheila Mallette as interim Chairperson (unanimous)

Board of Assessors

The Board of Assessors will meet to approve previous meeting minutes. The board will enter executive session to discuss and vote on various tax-related applications for Fiscal Year 2025.

• Fiscal Year 2025 Statutory Exemption applications
• Community Preservation Act (CPA) Exemption applications
• Real/Personal Property Tax Abatement applications
• Fiscal Year 2025 Property Tax Deferral applications

The Board of Assessors voted to accept the January 23, 2025 meeting minutes. They agreed to request the findings of fact and report from the Appellate Tax Board regarding the Kalon Farms Inc. decision, with the principal assessor to follow up. The Board was informed that the Assessors Cyclical Inspection Addendum Contract has been signed, and inspections will begin to align with the state's data collection cycle by fiscal year 2028. The Board then voted to enter executive session to discuss tax abatement and exemption applications, and to approve executive session minutes.

• Approved January 23, 2025 regular meeting minutes (3-0)
• Agreed to request findings of fact and report on Kalon Farms Inc. ATB decision
• Noted signed Assessors Cyclical Inspection Addendum Contract; inspections to commence
• Voted to enter executive session for FY2025 abatement/exemption applications and executive session minutes (3-0)

Economic Development Committee

The committee will discuss potential applications for the Community One-Stop for Growth grant portal. Members will also review a draft amendment to the Integrated Plan Overlay District (IPOD) zoning bylaw.

• Discussion on Community One-Stop for Growth grant applications
• Review of draft amendment to the Integrated Plan Overlay District (IPOD) Bylaw
• Review of alcohol licensing rules and regulations
• Update on the transfer of state-owned property at 220 Old Common Rd. (DCAMM Project)
• Discussion on the FILLTERR regional industrial development initiative

Economic Development Committee

The Economic Development Committee will discuss a draft amendment to the Integrated Plan Overlay District (IPOD) Bylaw, possible applications for the Community One-Stop for Growth grant program, and a regional industrial lands study (FILLTERR). An update will be provided on the transfer of the former Girls Reform School property at 220 Old Common Rd from the state to the town. No votes are scheduled; all items are for discussion.

• DCAMM property transfer update: state-owned 220 Old Common Rd (former Girls Reform School) being transferred to town
• Draft amendment to the Integrated Plan Overlay District (IPOD) Bylaw to adapt to evolving development challenges
• Discussion on possible Economic Development Committee-sponsored applications for the Community One-Stop for Growth grant program
• FILLTERR regional effort led by Montachusett Regional Planning Commission to assess industrial development opportunities
• Atlantic Union College update (no details provided in agenda)

Commission on Disability

The Lancaster Commission on Disability will hold its monthly meeting on March 18, 2025. The agenda includes review of prior minutes, discussion of the 2024 annual report, and an update on the accessibility canvassing effort. The meeting is procedural with no major decisions scheduled.

• Review minutes from February 18, 2025
• Discuss 2024 annual report
• Update on accessibility canvassing status
• Review action items and office logistics

The Commission on Disability approved February minutes and reviewed its 2024 Annual Report. Members were assigned business canvassing tasks before the next meeting, with a suggestion to add Cook Conservation area to the list. The commission discussed accessibility items with the Interim Town Administrator, including a memorial bench, gazebo path, and automatic door openers. Plans were made to move the COD office, with a tentative clean-out date of April 9.

• Approved February meeting minutes
• Reviewed 2024 Annual Report
• Assigned business canvassing tasks to members
• Agreed to consider adding Cook Conservation area to canvassing list
• Discussed memorial bench, gazebo path, and door openers with Interim Town Administrator
• Proceeded with plan to move COD office, tentative clean-out April 9

Select Board

The Select Board will review the town's revised budget, draft capital plan, and current warrant articles. The board will also consider a deferred payment loan request for 145 Ponakin Avenue and process several board resignations and appointments.

• Deferred payment loan request for 145 Ponakin Avenue
• Revised budget and draft capital plan discussion
• Town-wide clean up presentation by Recreation Director Samantha Zediker
• Application for use of Town Green/Gazebo for Community Day on April 26, 2025
• Appointments for Commission on Disability and Liaison to Earth Products Permits

Housing Authority

The Lancaster Housing Authority will vote on the annual plan for FY2026. The board will also consider approving a low bidder for a fire alarm upgrade. Other business includes reviewing February expenses and vacancy reports.

• Vote to approve Annual Plan for FY2026
• Approval of low bidder for fire alarm upgrade (FISH#: 147059)
• Review of February expense sheet
• Review of February vacancy report
• Community Preservation Act Committee update

The Lancaster Housing Authority approved its FY2026 Annual Plan and awarded a contract to the low bidder for a fire alarm upgrade (Fish #147059). The board also approved the February expense sheet, Amendment #11 to the Contract for Financial Assistance (CFA) 5001, and the minutes from the February 12, 2025 meeting. All votes were unanimous, with no public comment and two vacancies reported.

• Approved minutes of February 12, 2025 (unanimous)
• Approved February expense sheet (unanimous)
• Approved FY2026 Annual Plan (unanimous)
• Approved low bidder for Fish #147059 Fire Alarm Upgrade (unanimous)
• Approved Amendment #11 to CFA 5001 (unanimous)
• Approved and signed checks by Ms. Strong and Ms. Sonia

Board of Registrars

The Board of Registrars will review and approve minutes from November 18, 2024. The main discussion will focus on early in-person voting, with a vote on a recommendation to the Selectboard.

• Review and approval of November 18, 2024 meeting minutes
• Discussion and vote on early in-person voting recommendation to the Selectboard
• Meeting held via Zoom only

Board of Registrars

The Board of Registrars will meet via Zoom to approve minutes from November 18, 2024, and discuss early in-person voting. A vote will be taken on a recommendation to the Selectboard regarding early voting. The meeting is procedural in nature with one substantive item.

• Review and approval of Board of Registrars meeting minutes from November 18, 2024
• Discussion and vote on a recommendation to the Selectboard regarding early in-person voting

The Board of Registrars approved the meeting minutes from November 18, 2024, and recommended early in-person voting hours for May 7-9, 2025, to be submitted to the Select Board. The meeting was brief and procedural, with no other substantive decisions.

• Approved meeting minutes from November 18, 2024 (2-0)
• Recommended early in-person voting hours: May 7 8:30-4:30, May 8 8:30-4:30, May 9 8:30-12 (2-0)

School Committees

The Nashoba Regional School Committee will hold a regular meeting on March 12, 2025. Key actions include a vote on the FY26 budget and approval of consent agenda items (meeting minutes and warrants). The superintendent will provide updates on the FY26 budget, building project, and MCAS results. No new business or unfinished business is scheduled.

• Consent agenda vote on draft minutes from February 26 and March 5, 2025, plus warrants for March 14
• Vote on FY26 Budget under Business and Operations
• Superintendent's Report: FY26 Budget Update, Building Project Update, MCAS Update
• Student representative report from Ava Wyman and Ryan Mitrou
• No new business or unfinished business on the agenda

Board of Library Trustees

The Thayer Memorial Library Board of Trustees will hold a regular meeting with routine reports and may vote on an Access Policy. The meeting also includes a building report on FY2025 CPA interior masonry and structural improvements. No other substantive actions are listed.

• Possible vote on new Access Policy
• FY2025 CPA interior masonry, structural and ceiling improvements update
• Approval of prior meeting minutes
• Director and staff reports

The Board of Library Trustees voted 6-0 to accept the revised Access Policy, which includes a new 'Access to Things' program with a six-month interim period limiting circulation to Lancaster residents. The board also discussed the state Open Meeting Law's impact on subcommittee meetings and remote meeting rules, and reviewed building repair needs, including a masonry RFP and new leaks.

• Approved revised Access Policy including 'Things' circulation (6-0)
• Postponed approval of past meeting minutes until next meeting
• Discussed Open Meeting Law requirements for subcommittee notices and minutes
• Noted remote meeting provision expiration on March 31
• Reviewed masonry repairs RFP; bids expected next week
• Discussed CPA bond proposal for library grant ($400,000 over 10 years)
• Reported two new leaks in library building
• Adjourned meeting at 8:20 PM (6-0)

Conservation Commission

The Conservation Commission will conduct public hearings on several continued notices of intent and a request for determination of applicability. The body will also discuss an emergency certificate for a septic repair and potential updates to the Wetlands Protection Bylaw.

• Notice of Intent for 10 Fire Road 54 (continued to March 25, 2025)
• Notice of Intent for 121 Fire Road 11
• Request for Determination of Applicability for dead tree removal at Seven Bridge Road (continued to May 13, 2025)
• Notice of Intent for a single family home at Lot 3 Neck Road (continued to March 25, 2025)
• Emergency Certificate for septic system repair at 127 Fire Road 11

The Lancaster Conservation Commission voted 4-0 to continue the public hearing for 121 Fire Road 11 until March 25, 2025, and also voted 4-0 to issue an emergency septic system replacement for 127 Fire Road 11. Other continued hearings were postponed to later dates. The commission discussed draft updates to the Wetlands Protection Bylaw and open space parcel oversight, but no final decisions were made on those items.

• Continued hearing for 121 Fire Road 11 until March 25, 2025 (4-0)
• Approved emergency septic system replacement for 127 Fire Road 11 (4-0)
• Continued hearing for 10 Fire Road 54 until March 25, 2025 (previously continued)
• Continued hearing for Seven Bridge Road dead tree removal until May 13, 2025 (previously continued)
• Continued hearing for Lot 3 Neck Road single-family home until March 25, 2025 (previously continued)

Finance Committee

The Finance Committee will discuss the FY26 Capital budget, the FY26 Water/Sola Enterprise budget, and continue deliberations on the overall FY26 Budget. These are discussion items only, with no scheduled votes.

• Discussion of FY26 Capital budget
• Discussion of FY26 Water/Sola Enterprise budget
• Continued discussion of FY26 Budget

The Finance Committee reviewed the FY26 operating budget, which eliminates the Assistant Town Administrator and assistant positions, reduces the Conservation Agent/Assistant Planner to part-time, and adds a full-time Fire Chief. A shortfall of $90,000-$92,000 remains, driven by a 7% increase in the Nashoba School District budget. The committee also discussed capital and water/solar enterprise items, with decisions deferred to future meetings.

• Reviewed FY26 operating budget line-by-line, noting changes to staffing and a $90K-$92K shortfall
• Discussed adding a full-time Fire Chief position at $100,000 for nine months
• Noted elimination of Assistant Town Administrator and assistant positions, and reduction of Conservation Agent/Assistant Planner to part-time
• Deleted stipends for Assistant Assessor and Town Clerk Technology Management from budget
• Questioned custodial cost increase; Finance Director to check and report back
• Removed new DPW truck from Capital, adding $20,000 for contracted services
• Noted need for Special Town Meeting in April to balance current year's budget
• Deferred decisions on capital and water/solar enterprise to future meetings

School Committees

The Minuteman School Committee will hold a regular meeting with votes on first reading of Procurement Requirements Policy DJE. The agenda includes reports from the principal (student report, school report card, admissions update), finance report, and superintendent's entry findings presentation. Consent agenda covers approval of minutes from three prior meetings.

• Vote on first reading of Procurement Requirements Policy DJE
• Approval of draft minutes from January 14, January 30, and February 11, 2025
• Principal's Leadership Report including School Report Card and Admissions Update
• Finance Report presented by Steve Ledoux
• Superintendent's Entry Findings Presentation

Planning Board

The board will continue a public hearing from February 10, 2025 on a stormwater permit and site plan application for a 6,780 square foot community center attached to an existing church at 357 Sterling Road. The applicant will present a parking plan requested by the board. The board will also review responses from the town's engineering peer review consultant. Additionally, the board will approve meeting minutes from February 24, 2025.

• Continuation of public hearing for a stormwater permit and site plan review for a 6,780 sq ft community center at 357 Sterling Road (Map 41 Parcel 11)
• Applicant (Southern New England Conference of Seventh Day Adventists) to present a parking plan as requested by the board
• Board to review latest responses from the town's engineering peer review consultant on the site plan
• Approval of meeting minutes from February 24, 2025
• Upcoming meetings scheduled: March 24, April 14, and April 28 (all hybrid)

The Lancaster Planning Board voted 3-0 to continue the public hearing for 357 Sterling Road until March 24, 2025, after discussing a dismantled stone wall on a scenic road and a parking plan with 114 spaces. The board also approved the February 24, 2025 meeting minutes 3-0 and recognized the resignations of two members.

• Approved minutes of February 24, 2025 (3-0)
• Continued public hearing for 357 Sterling Road to March 24, 2025 (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works will meet to discuss updates to water main improvements and potential adjustments to water rates. The meeting includes a period for public comment.

• Water rate adjustments
• Water main improvements update

The Board of Public Works voted to move forward with water rate adjustments and water main improvements, including a 30% rate increase effective July 1st, to fund equipment and infrastructure. The board also approved adding Ponakin and Schumacher streets to the first phase of water main work, increasing the cost from about $9 million to $13 million. These items will be placed on the town warrant for a vote.

• Approved motion to move water rate and water main improvements to town warrant (unanimous)
• Approved 30% water rate increase effective July 1st (unanimous)
• Discussed adding Ponakin and Schumacher streets to first phase of water main, raising cost from $9M to $13M

Select Board

The Select Board will discuss and vote on providing notice to the town clerk to place three vacancies on the May 2025 Annual Town Election ballot: Planning Board (resignation of Kendra Dickinson), Finance Committee (resignation of Stanley Starr), and Board of Health (resignation of Melinda Apgar). The special meeting will be held via Zoom only at 8:00 a.m. on March 7, 2025.

• Vote to place Planning Board vacancy on May 2025 ballot due to resignation of member Kendra Dickinson
• Vote to place Finance Committee vacancy on May 2025 ballot due to resignation of member Stanley Starr
• Vote to place Board of Health vacancy on May 2025 ballot due to resignation of member Melinda Apgar

Affordable Housing Trust

The Lancaster Affordable Housing Trust will consider approval of February meeting minutes and receive updates on articles for the upcoming Annual Town Meeting, including creating a trust account, transferring Community Preservation Act funds, and amending accessory dwelling unit and IPOD bylaws. The trust will also review the Subsidized Housing Inventory pipeline, covering projects like DCAMM Campus, Atlantic Union College, and a 40R Smart Growth District, and note a preference for payment in lieu for the Hawthorn Hill project.

• Creation of Affordable Housing Trust Account article for Annual Town Meeting
• Transfer of Community Preservation Act Funds article
• Amendments to Accessory Dwelling Unit bylaw and IPOD bylaw
• Updates on SHI pipeline: DCAMM Campus (220 Old Common Road), Atlantic Union College (338 Main Street), 40R Smart Growth District (1410–1474 Lunenburg Road)
• Hawthorn Hill (0 Hilltop Road) – trust communicated preference for payment in lieu option

The Affordable Housing Trust discussed plans for a warrant article at the May Annual Town Meeting to create a dedicated account for its funds, which would allow transfer of CPA housing funds and other revenues without repeated Town Meeting approval. The board also reviewed proposed bylaw changes for Accessory Dwelling Units and the IPOD overlay district. No formal votes were taken on these items; the only decisions were to approve the February meeting minutes and to adjourn.

• Approved February meeting minutes (3-0-1, Streeter abstaining)
• Adjourned meeting (4-0)

Affordable Housing Trust

The Lancaster Affordable Housing Trust will review and take action on meeting minutes from February 6, 2025, and receive updates on Annual Town Meeting articles related to affordable housing, including creation of a trust account, transfer of Community Preservation Act funds, and amendments to accessory dwelling unit and integrated planning overlay district bylaws. The board will also receive updates on the Subsidized Housing Inventory (SHI) pipeline, covering projects such as the DCAMM Campus, Atlantic Union College Campus, and the 40R Smart Growth District, among others.

• Update on Annual Town Meeting articles: creation of Affordable Housing Trust account and transfer of CPA funds
• Amendments to Accessory Dwelling Unit bylaw and Integrated Planning Overlay District bylaw
• SHI pipeline updates: DCAMM Campus at 220 Old Common Road and Atlantic Union College Campus at 338 Main Street
• 40R Smart Growth District at approximately 1410–1474 Lunenburg Road, Route 70
• Neck Farm Estates at 13 Neck Road (Chapter 40B Comprehensive Permit)

Cultural Council

The Lancaster Cultural Council is meeting to allocate additional funds required by the Mass Cultural Council and to discuss strategies for increasing resident participation. The agenda includes roll call and action items.

• Allocate additional funds as directed by the Mass Cultural Council (no dollar amount specified)
• Discuss how to get residents to join the council or its programs

The Cultural Council reviewed and allocated the remaining 2025 funds. The town was notified by email to Kathy Rocco that all current members' terms expire this June. No other decisions were made; the meeting was procedural and brief.

• Allocated remaining 2025 funds
• Notified town that all current members' terms expire in June

Finance Committee

The Finance Committee is holding a joint meeting with the Select Board. The purpose of the meeting is to review the Fiscal Year 2026 Draft Budget.

• Review of Fiscal Year 2026 Draft Budget

Agricultural Commission

The Lancaster Agricultural Commission will review minutes from February 2024 and discuss the 2024 annual report, scholarships, Chapter 61A program, PFAS chemicals, avian influenza, and the finance update. They will also consider the Lancaster Master Plan 2035 and reserve time for new business. This is a regular meeting with no final decisions expected.

• Review and approve minutes from February 3, 2024
• Discussion of Chapter 61A (agricultural tax program)
• Update on PFAS (forever chemicals)
• Avian influenza update
• Lancaster Master Plan 2035 discussion

Select Board

The Select Board will enter executive session to discuss strategy regarding potential litigation with World Farmers over use of the community center kitchen. They will then hold continued public hearings on special permit renewals for earth removal (sand and gravel) operations by P.J. Keating Company and Fort Pond, LLC. A joint meeting with the Finance Committee will review the draft Fiscal Year 2026 budget. Administrative items include opening the Annual Town Meeting warrant, a deferred payment loan request for 145 Ponakin Road, and a deed amendment request for Vincent Avenue.

• Executive session to discuss litigation strategy with World Farmers regarding Lancaster Community Center Kitchen
• Continuance of public hearing for P.J. Keating Company special permit renewal for earth removal on 73.3 acres near Lunenburg line
• Continuance of public hearing for Fort Pond, LLC special permit renewal for earth removal at 450 Fort Pond Road
• Joint meeting with Finance Committee on Fiscal Year 2026 draft budget
• Deferred payment loan request for 145 Ponakin Road

Select Board

The Select Board will enter executive session to discuss potential litigation with World Farmers regarding the Community Center Kitchen. They will hold continued public hearings on special permits for earth removal (sand/gravel) for PJ Keating Company and Fort Pond LLC, and consider a temporary license extension for PJ Keating. The Board will also meet jointly with the Finance Committee to review the draft Fiscal Year 2026 budget.

• Executive session to discuss litigation strategy regarding World Farmers and Lancaster Community Center Kitchen
• Continued public hearing for PJ Keating Company's special permit renewal to remove earth products on 73.3 acres
• Temporary license extension vote for PJ Keating Company for earth removal
• Continued public hearing for Fort Pond LLC's special permit renewal to remove earth products on Fort Pond Road
• Joint meeting with Finance Committee to review Fiscal Year 2026 draft budget

Select Board

The Select Board will continue public hearings on special permits to remove earth products for P.J. Keating Company and Fort Pond, LLC, and may vote on a temporary license extension for P.J. Keating. They will also hold a joint meeting with the Finance Committee to review the Fiscal Year 2026 draft budget. The board will enter executive session to discuss litigation strategy with World Farmers regarding use of the Lancaster Community Center Kitchen.

• Continuance of public hearing for P.J. Keating Company special permit to remove earth products (sand and gravel) on 73.3 acres near Lunenburg line
• Possible vote on a temporary license extension for P.J. Keating Company for the special permit
• Continuance of public hearing for Fort Pond, LLC special permit to remove earth products at 450 Fort Pond Road
• Joint meeting with Finance Committee to review Fiscal Year 2026 draft budget
• Executive session to discuss strategy with respect to potential litigation involving World Farmers and its use of the Lancaster Community Center Kitchen

Recreation Committee

The Recreation Committee will meet to review updates on the ice rink, outdoor fitness project, and the Open Space Recreation Plan. The body will also brainstorm spring programming and discuss the summer programming flyer mailed to residents.

• Ice Rink update
• Outdoor Fitness Project update
• Open Space Recreation Plan (OSRP)
• Town Wide Clean up scheduled for April
• Annual inspection of playground equipment

The Recreation Committee discussed updates and plans, with the sunshade project set for a vote at the May Town Meeting. The outdoor fitness project is on hold due to funding shortfalls, and the committee is planning spring and summer programs, including a town-wide cleanup on April 26. No formal votes were taken during this meeting.

• Sunshade project placed on May Town Meeting ballot
• Outdoor fitness project put on hold due to funding
• Town-wide Cleanup Community Day scheduled for April 26, 2025
• Samantha to apply for Town Green use through Select Board
• Playground inspection to be pursued with installer Play & Park Structure
• Resume for potential new committee member circulated for review

Finance Committee

The Finance Committee will hold discussions on the FY26 and FY25 Budget-Capital items. No votes or decisions are scheduled; the meeting is focused on review and discussion. The agenda also includes roll call and setting the next meeting date.

• Discussion of FY26 Budget-Capital
• Discussion of FY25 Budget-Capital

The Finance Committee reviewed the FY26 operating budget, which eliminates the Assistant Town Administrator and reduces the Conservation Agent to part-time, while adding a full-time Fire Chief. A shortfall of $90,000-$92,000 was noted, with the Nashoba School District increase over 7% as a dominant factor. No votes were taken; decisions are scheduled for the March 3 joint meeting with the Select Board.

• Reviewed FY26 budget with $90K-$92K shortfall
• Noted elimination of Assistant Town Administrator and assistant
• Noted reduction of Conservation Agent/Assistant Planner to part-time
• Noted addition of full-time Fire Chief (proposed)
• Scheduled joint meeting with Select Board for March 3
• Adjourned meeting (4-0)

Board of Health

The Board of Health will discuss permits for septic systems at 75 Beach Ave and 127 Fire Road, Title V inspection reports for 55 Brockelman Road and 385 White Pond Road, and several compliance items including work at 89 Narrow Lane. The board will also review the BOH budget, annual report, and a well variance request at 3 Bogan Ave. Approval of minutes from prior meetings is scheduled.

• Well variance request at 3 Bogan Ave
• Compliance discussion for 89 Narrow Lane Units 1 and 3
• Title V inspection reports at 55 Brockelman Road and 385 White Pond Road
• Septic permits at 75 Beach Ave (tight tank) and 127 Fire Road (upgrade)
• Authorization to sign document for Bill Brookings

Board of Health

The Lancaster Board of Health will hold a public hearing at 9:30 am on a well variance application for 3 Bogan Avenue. Other discussions include permits for tight tanks and Title V inspection reports for multiple properties, compliance follow-up at 89 Narrow Lane, and review of the board's budget and annual report. The board will also consider authorizing a signature for Bill Brookings and approve minutes from previous meetings.

• Public hearing on well variance at 3 Bogan Ave at 9:30 am
• Permit review: tight tank at 75 Beach Ave and upgrade at 127 Fire Road, 11
• Title V Inspection Reports: 55 Brockelman Road and 385 White Pond Road
• Follow-up on work deadline at 89 Narrow Lane, Unit 1 (past due) and reinspection scheduling for Unit 3
• Discussion of complaint/inspection at 340 Bull Hill Road and roadway surface material at 70 McGovern Blvd (FC Stars soccer fields)

The Board approved a tight tank plan for 75 Beach Ave, contingent on deed recording, and approved the replacement of a failing septic system at 127 Fire Rd. 11, contingent on Conservation Commission approval. A well variance for 3 Bogan Ave was also approved. The Board approved the annual report and meeting minutes, and discussed ongoing inspections and dust issues.

• Approved tight tank plan for 75 Beach Ave (2-0)
• Approved septic system upgrade at 127 Fire Rd. 11 (2-0)
• Approved well variance for 3 Bogan Ave (2-0)
• Approved BOH Annual Report for CY 2024 (2-0)
• Approved minutes from Dec 19, 2024 and Jan 23, 2025 (2-0)

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing to consider a special permit request from Grant Isaac to extend a pre-existing non-conforming structure at 71-75 Main Street. The property consists of two adjacent parcels zoned Neighborhood Business and Residential.

• Special permit request under Zoning Bylaw §220-51 to extend a non-conforming structure at 71-75 Main St (Map 41 Parcels 233.A and 234)

Board of Appeals

The Lancaster Zoning Board of Appeals will hold a public hearing on February 27, 2025 to consider a special permit request from Grant Isaac to extend a pre-existing non-conforming structure at 71-75 Main Street. The two adjacent parcels are in Neighborhood Business and Residential districts. The board will hear arguments and then decide whether to grant the permit.

• Special permit request by Grant Isaac to extend a non-conforming structure at 71-75 Main St
• Property consists of two parcels: Map 41 Parcel 233.A and Map 41 Parcel 234
• Zoning districts: Neighborhood Business and Residential
• Public hearing with opportunity for comment via Zoom or in-person at Town Hall

Board of Appeals

The Lancaster Board of Appeals will hold a public hearing on a special permit application by 71-75 Main Street Realty Trust (petitioner Grant Isaac) to extend a pre-existing non-conforming structure at 71-75 Main Street, per Zoning Bylaw §220-51. The board will also vote to approve minutes from the January 23, 2025 meeting. Upcoming hybrid meetings are scheduled for March 27, April 24, and May 22, 2025.

• Special permit public hearing: 71-75 Main Street Realty Trust requests to extend non-conforming building at 71-75 Main Street (Map 41 Parcels 233.A and 234)
• Approve minutes from the January 23, 2025 Board of Appeals meeting
• Upcoming hybrid meetings: March 27, April 24, May 22, 2025

The Lancaster Board of Appeals approved a special permit for 71-75 Main Street Realty Trust to extend the use of a non-conforming building at 71-75 Main Street, per § 220-51. The vote was 4-0. The board also approved the minutes from the January 23, 2025 meeting. No other substantive decisions were made; the meeting included only administrative items and informational updates.

• Approved special permit for 71-75 Main Street (4-0)
• Approved minutes of 1/23/2025 (4-0)

School Committees

The committee will open and close a public hearing on the FY26 budget, receive public comments, and then hold a regular meeting to discuss the budget. No other new or unfinished business is on the agenda.

• Vote to open FY26 Budget Public Hearing
• Public comments on the FY26 budget
• Vote to close FY26 Budget Public Hearing
• Finance and Operations discussion of the FY26 budget

Historical Commission

The agenda for this meeting consists of procedural boilerplate. The commission will call the meeting to order and vote on the approval of previous meeting minutes.

School Committees

The Nashoba Regional School Committee will vote on the SY25-26 District Calendar and consider adopting revisions to multiple policies via consent agenda. They will also hear a FY26 proposed budget update and a FY25 January operating budget report. Public comment is scheduled for the first 15 minutes via Zoom with a new sign-up protocol.

• Vote on SY25-26 District Calendar
• FY26 Proposed Budget Update #3 / Joint Finance Committee Presentation
• Consent agenda includes adoption of policy revisions (graduation requirements, student dress code, security cameras in schools, etc.)
• DEAR J Advisory Member Appointment (new business)
• Parent Transportation for Special Education Students and Powerschool Update (superintendent announcements)

Conservation Commission

The Lancaster Conservation Commission will hold a remote meeting on February 25, 2025, to discuss issuing an Order of Conditions for 0 Hill Top Road and updating the Wetlands Protection Bylaw. Several public hearings are continued to future dates, including a Notice of Intent for a single-family home on Neck Road and a request to remove dead trees on Seven Bridge Road. The commission will also discuss oversight of open space parcels and farmland of local importance.

• Discuss issuing Order of Conditions for 0 Hill Top Road – DEP File No. 193-0630
• General discussion regarding updating the Wetlands Protection Bylaw
• Continued Notice of Intent for a single-family home at Lot 3 Neck Road
• Continued Request for Determination of Applicability for tree removal on Seven Bridge Road
• General discussion regarding oversight of open space parcels

Conservation Commission

The Conservation Commission will conduct public hearings on several continued notices of intent and a request for determination. The body will also discuss updating the Wetlands Protection Bylaw and the oversight of open space parcels.

• Notice of Intent for construction of a single family home at Lot 3 Neck Road
• Request for Determination for removal of dead trees in the Seven Bridge Road right-of-way
• Notice of Intent for 10 Fire Road 54 (continued to March 25, 2025)
• Notice of Intent for 121 Fire Road 11 (continued to March 11, 2025)
• Order of Conditions for 0 Hill Top Road (DEP File No. 193-0630)

The Lancaster Conservation Commission approved the Order of Conditions for 0 Hill Top Road (DEP File No. 193-0630) with a 4-0-1 vote, including special conditions drafted by Conservation Agent Brad Stone. The commission also voted 5-0 to obtain a peer review for the Lot 3 Neck Road single-family home project and continued that hearing to March 25, 2025. A request for determination regarding dead tree removal on Seven Bridge Road was continued to March 11, 2025. The commission also approved minutes from January 14 and January 28, 2025.

• Approved Order of Conditions for 0 Hill Top Road (4-0-1, Mallette abstained)
• Voted to obtain peer review for Lot 3 Neck Road NOI (5-0)
• Continued Lot 3 Neck Road NOI to March 25, 2025 (5-0)
• Continued Seven Bridge Road dead tree removal RDA to March 11, 2025 (5-0)
• Approved minutes of 1/14/25 as written (5-0)
• Approved minutes of 1/28/25 as written (4-0-1, Hubbard abstained)

Board of Public Works

The Board will discuss potential water rate adjustments and hear updates on water main improvements and equipment. No votes or decisions are listed; the meeting is for discussion and public comment.

• Discuss water rate adjustments
• Update on water main improvements
• Discuss equipment updates
• Approval of previous meeting minutes

The Board of Public Works approved changes to the water main project priority list, adding Ponakin and Schumacher while removing Neck Road and Seven Bridge. They also voted to keep Chace Hill and Harvard Road on the list. The board discussed a $9.1 million estimate for a section of the project, funded by reserves, old warrant articles, borrowing, and potential 25% water rate increases in FY26 and FY27.

• Approved motion to keep Chace Hill and Harvard Rd. on water main priority list (all in favor)
• Approved motion to add Ponakin and Schumacher to water main priority list, removing Neck Rd. and Seven Bridge (all in favor)
• Approved minutes from last meeting

Planning Board

The Planning Board will hold public hearings for two construction projects and discuss several proposed changes to town zoning bylaws. These discussions include updates to regulations for accessory apartments, solar installations, and flood plains.

• Public hearing for a 6,780 square foot community center addition at 357 Sterling Road
• Public hearing for a 1,976 square foot truck repair addition at 71-75 Main Street
• Discussion of Accessory Apartments Bylaw Amendment §220-9G
• Review of Integrated Plan Overlay District (IPOD) Bylaw §220-8.7 revisions
• Review of draft bylaws for Ground Mount Solar Photovoltaic Installations and Flood Plain Regulations

The Planning Board approved the site plan for 71-75 Main Street, including waivers for parking and formal landscaping requirements, after closing the public hearing. The board also continued the public hearing for 357 Sterling Road to March 10, 2025. Additionally, the board directed staff to schedule public hearings for March 24, 2025, on several zoning bylaw amendments, including accessory apartments, IPOD, solar installations, and flood plain regulations.

• Approved site plan for 71-75 Main Street as modified (4-0)
• Approved parking requirement waiver for 71-75 Main Street (4-0)
• Approved formal landscaping requirement waiver for 71-75 Main Street (4-0)
• Closed public hearing for 71-75 Main Street (4-0)
• Continued 357 Sterling Road hearing to March 10, 2025 (3-0)
• Directed scheduling of public hearings for March 24, 2025 on ADU, IPOD, solar, and flood plain bylaw amendments

Planning Board

The Planning Board will hold a public hearing for a site plan review of a 1,976 sq ft addition to an existing commercial truck repair building at 71-75 Main Street. They will also consider a continuance request for the stormwater permit and site plan application for a 6,780 sq ft community center at 357 Sterling Road. Additionally, the board will discuss proposed amendments to zoning bylaws covering accessory apartments (ADUs), the Integrated Plan Overlay District, ground-mounted solar installations, and floodplain regulations.

• Public hearing – 71-75 Main Street: 1,976 sq ft addition to existing truck repair building (site plan review)
• Continuance request – 357 Sterling Road: stormwater permit and site plan for 6,780 sq ft community center attached to church
• Discussion of Accessory Apartments Bylaw amendment to align with state Affordable Homes Act (ADU law)
• Discussion of Integrated Plan Overlay District (IPOD) bylaw revisions
• Review of draft amended bylaws for ground-mounted solar photovoltaic installations and floodplain regulations (NFIP compliance)

Board of Public Works

The Lancaster Board of Public Works will meet to discuss potential water rate adjustments and an update on water main improvements. The board will also discuss equipment updates and approve previous meeting minutes. Public comment will be heard.

• Discuss water rate adjustments
• Discuss water main improvements update
• Discuss equipment updates
• Approve previous meeting minutes
• Public comment period

School Committees

The MRE School Council will hear the principal's report on hiring updates, assembly plans, and parent listening sessions. They will discuss the School Report Card, winter STAR test results, and budget questions. Old business includes the Girls on the Run program. The next meeting on March 24 will follow up on the budget.

• Hiring update from principal
• All school assembly plan update
• Parent listening sessions update
• School Report Card discussion
• Winter STAR Results discussion

Board of Appeals

The Lancaster Planning Board will hold a public hearing on February 24, 2025 to consider a site plan review petition by Grant J. Isaacs, Trustee, for construction of a 1,976 square foot addition to an existing truck repair building at 71-75 Main Street. The property includes two adjacent parcels in the Neighborhood Business and Residential Districts.

• Petition by Grant J. Isaacs for site plan review under Zoning By-Law §220-34
• Proposed 1,976 sq ft addition to existing truck repair building
• Property located at 71-75 Main Street, parcels Map 41 Parcel 233.A and Map 41 Parcel 234
• Property spans Neighborhood Business District and Residential District

Community Preservation Act Committee

The committee is meeting to discuss the Affordable Housing Trust and CPA Housing budget. Members will also review applications for cemetery walls and determine next steps for approved projects to be included in Town Meeting warrants.

• Affordable Housing Trust and CPA Housing budget discussion
• Applications for cemetery walls
• Town Meeting warrant steps for sunshades
• Town Meeting warrant steps for Thayer Memorial Library roof and masonry
• Review of submission for the Annual Town Report

The Community Preservation Committee met and approved the February 20, 2025 minutes. They discussed the elimination of the CPA admin position from the draft budget and considered a future grant request to the Affordable Housing Trust for at least 10% of CPA funds, but no formal decision was made on these items.

• Approved February 20, 2025 minutes (5-0)
• Adjourned meeting (6-0)

Economic Development Committee

The Economic Development Committee will discuss potential applications for the Community One-Stop for Growth grant program. The body will also review a draft amendment to the Integrated Plan Overlay District (IPOD) zoning bylaw and receive updates on regional industrial land assessments.

• Discussion on Community One-Stop for Growth grant applications
• Draft amendment to the Integrated Plan Overlay District (IPOD) Bylaw
• Update on the transfer of state-owned property at 220 Old Common Rd.
• Review of the Future Industrial Lands for Long Term Economic Recovery and Resiliency (FILLTERR) regional effort
• Atlantic Union College update

Commission on Disability

The Lancaster Commission on Disability is holding its monthly meeting to discuss routine business, including approving prior meeting minutes, reviewing the status of an accessibility canvassing effort, and addressing action items and office logistics. The agenda is primarily procedural with no major decisions or public hearings listed.

• Review and approve minutes from January 21, 2025
• Accessibility canvassing status update
• Action items and other status reports
• Commission on Disability office logistics discussion
• Miscellaneous items as necessary

The Commission on Disability approved the January minutes and voted unanimously to add volunteer Kathy Suits as a member. Members also voted on preferred locations for Rose's bench, ranking the southeast corner of the town green first, followed by near the Rowlandson garrison historical marker on Main St., and the corner of Sterling Rd and Main St. The bench placement still needs Select Board approval. The office move is on hold due to weather and awaiting new town administration officials.

• Approved January meeting minutes
• Voted unanimously to make Kathy Suits a member of the COD
• Ranked Rose's bench location: 1st - southeast corner of town green, 2nd - near Rowlandson garrison marker, 3rd - corner of Sterling Rd and Main St.
• Noted automatic door opener at LCC is operational; recommended Prescott building openers be put on a timer

Select Board

This is a continuation of a public hearing for P.J. Keating Company's application to renew a special permit to remove earth products (overburden, rock, gravel, loam) from a 73.3-acre parcel in Lancaster. The Select Board will consider the application and hear public comments via Zoom. No decision has been made; the hearing may be extended further.

• Continuation of public hearing for P.J. Keating Company's special permit renewal to remove earth products from 73.3-acre parcel (Map 1, Parcels 1-4; Map 4, Parcels 1-6; south of Lunenburg town line, west of Lunenburg Road)