Lancaster public meetings in 2025

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will review applications for several projects, such as the Affordable Housing Trust, Laurel Hill Lane improvements, wayfinding signage, Bulfinch Church work, and playground furniture. The committee will also discuss plans for a public hearing scheduled for January 15, 2026. No decisions are recorded in this agenda; the items are slated for discussion and review.

• Affordable Housing Trust application
• Laurel Hill Lane project
• Wayfinding signage proposal
• Bulfinch Church project
• Furniture for playground recommendation

The Community Preservation Committee scheduled a two‑hour public hearing for January 15, 2026 at Prescott and via Zoom. It also added an additional meeting on January 29, 2026 to discuss the applications. A motion to adjourn was approved with four votes in favor (MK, MV, TS, ML). No other applications were approved or denied.

• Scheduled public hearing for Jan 15, 2026 (2‑hour, Prescott and Zoom)
• Added additional meeting for Jan 29, 2026 to discuss applications
• Motion to adjourn approved (yes: MK, MV, TS, ML)

Recreation Committee

The Lancaster Recreation Committee will review applications for a tennis court design and new picnic tables and chairs for the playground. They will provide updates on the Wolf Moon Walk scheduled for January 3, 2026, the nine‑week summer programming launch from June 22 to August 21, and plans for an ice rink. A concept proposal for DCAMM recreational use has been submitted to the Select Board, and there is an update on the Memorial School Project following a DEP visit.

• Tennis court design application
• Picnic tables & chairs for the playground
• Wolf Moon Walk – January 3, 2026
• Summer Programming Launch – June 22 to August 21
• Ice Rink planning

The Recreation Committee voted unanimously to approve the minutes from the November 20, 2025 meeting. No other motions were decided; the board discussed updates on projects such as the multi‑sports court, playground furniture, the Wolf Moon Walk, summer programming, and the ice rink. Upcoming events and public‑comment topics were noted but not acted upon.

• Approved November 20, 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will consider a permit application for a distribution box at 238 Mill Street Extension. It will also review the Title V inspection report for that same property. Additional discussion will address issues at 10 Maple Street and 135 Prescott Street, and the Board will approve the minutes from the November 12 and November 20, 2025 meetings.

• Permit application for a distribution box at 238 Mill Street Ext
• Title V inspection report review for 238 Mill Street Ext
• Discussion of matters at 10 Maple Street
• Discussion of matters at 135 Prescott Street
• Approval of minutes from November 12 and November 20, 2025

The Board of Health approved the meeting minutes from November 12 and 20, 2025. The meeting was then adjourned. Mr. Brookings will draft a permit for the 238 Mill Street distribution box replacement, and the Title V inspection for that site received a conditional pass.

• Approved November 12 & 20, 2025 minutes (3-0-0)
• Adjourned meeting (3-0-0)
• Mr. Brookings to draft permit for 238 Mill St. distribution box replacement
• Title V inspection for 238 Mill St. received conditional pass

Housing Authority

The Lancaster Housing Authority Board will review and approve the November 12 meeting minutes and the November expense sheet. It will receive a vacancy report and updates from the Preservation Commission and the Executive Director. The board will vote on an insurance payment covering property, boiler & machinery, and crime insurance for the period 11/17/2025‑11/17/2026, and on a second payment for a fire‑alarm upgrade. The meeting will also include public comment, other business, and the signing of checks.

• Approve insurance payment for state‑aided housing program (property, boiler & machinery, crime insurance)
• Approve payment #2 for fire‑alarm upgrade
• Review and approve November expense sheet
• Review and approve minutes of the November 12, 2025 board meeting
• Vacancy report for November

The Lancaster Housing Authority Board approved the minutes from the November 12, 2025 meeting and the November expense sheet. It also approved the state‑aided housing insurance payment for the policy period 11/17/2025‑11/17/2026 and a $57,887.63 payment to DMH Electric for the fire alarm upgrade. Checks were authorized to be signed by Barbara Foster and Carol Sonia, and the meeting was adjourned at 4:45 PM.

• Approved minutes of the November 12, 2025 board meeting
• Approved the November expense sheet
• Approved state‑aided housing insurance payment for policy period 11/17/2025‑11/17/2026
• Approved fire alarm upgrade payment of $57,887.63 to DMH Electric, Inc.
• Authorized Barbara Foster and Carol Sonia to sign checks
• Adjourned the meeting at 4:45 PM

School Committees

The committee will discuss the 5 Year Capital Plan and review rates for preschool, nutrition, parking, and other services. Members will also vote on graduation requirements and competency determination policies.

• Vote on Policy IKF-Graduation Requirements
• Vote on Policy IKFE-Competency Determination
• Review of 5 Year Capital Plan
• Rates review for Preschool, Extended Learning, School Nutrition, and Parking
• Clerical Substitute Rate Increase

Conservation Commission

The Conservation Commission voted to issue enforcement orders to stop illegal activities on the Kelly Drive wetland and to require a restoration plan. It also adopted a new policies and procedures document. Hearings for three pending projects – a garage at 38 Seven Bridge Rd, a septic system at 959 Sterling Rd, and a solar installation at 241 Chace Hill Rd – were continued to the January 6, 2026 meeting. The Commission chose to wait for more information before issuing enforcement orders for the Bolton Road violations.

• Approved enforcement orders for Kelly Drive wetland violation (4 Ayes)
• Adopted policies and procedures document (3 Ayes recorded)
• Continued hearing for 38 Seven Bridge Rd garage project to Jan 6, 2026 (4 Ayes)
• Continued hearing for 959 Sterling Rd septic system to Jan 6, 2026 (4 Ayes)
• Continued hearing for 241 Chace Hill Rd solar project to Jan 6, 2026 (4 Ayes)
• Decided to postpone enforcement order for 417 Bolton Rd parking lot violation (no vote recorded)
• Decided to postpone enforcement order for 414 Bolton Rd fill violation (no vote recorded)

Board of Assessors

The Board approved the April 10, 2025 meeting minutes with a 2‑0‑1 vote. It then voted 3‑0‑0 to go into executive session and adjourn immediately. No other actions or vote outcomes were recorded in the minutes.

• Accepted April 10, 2025 meeting minutes (2-0-1)
• Moved to executive session and adjourned (3-0-0)

Board of Public Works

The Lancaster Board of Public Works will discuss adopting a Public Works Mutual Aid agreement. It will also review a secondary drinking water well on DCAMM property and consider a framework for DPW oversight and reporting authority. A public comment period will follow, limited to two minutes per speaker.

• Adopt Public Works Mutual Aid agreement
• Discuss secondary drinking water well on DCAMM property
• Consider DPW oversight and reporting authority framework
• Public comment period (2‑minute limit per speaker)

Select Board

The provided agenda contains only procedural headers and references to meeting packets. There are no specific discussion items, decisions, or proposals listed in the text.

The board approved the amended minutes of the Dec 8, 2025 Special Select Board meeting, granted a special permit to PJ Keating Company to remove earth products with conditions and a Dec 31 2027 expiration, adopted Massachusetts General Law Chapter 40 Section 4K Public Works Mutual Aid, and approved the Lancaster‑Lunenburg Open Sky Community Services contract. All motions passed unanimously with a 3‑0‑0 vote. No public comments were received.

• Approved amended minutes of Dec 8, 2025 Special Select Board meeting (3‑0‑0)
• Granted PJ Keating Company a Special Permit to remove earth products, expiring Dec 31 2027 (3‑0‑0)
• Adopted Public Works Mutual Aid provision, MGL Chapter 40 Section 4K (3‑0‑0)
• Approved Lancaster‑Lunenburg Open Sky Community Services contract; authorized Town Administrator to sign (3‑0‑0)

Open Space & Recreation

The Open Space & Recreation Committee will host a public information session and community workshop to discuss the 2025 Open Space & Recreation Plan update, including survey results and community visioning.

• Public Information Session: Overview of OSRP update and survey results
• Community Workshop: Review of 2025 OSRP Goals & Actions
• Public Input Session: Discussion on priorities and missing goals

Board of Public Works

The Board of Public Works will meet to discuss a potential meeting with the Select Board and receive an update from the Superintendent. The meeting also includes a period for public comment.

• Discussion of potential meeting with Select Board
• Superintendent's update

The Board of Public Works decided to meet with the Select Board to discuss the request to place the DPW under Select Board authority. They agreed to prepare a letter stating their opposition to that change. The Board also agreed to hold quarterly meetings with the Select Board to stay coordinated. No formal votes were recorded.

• Agree to meet with Select Board to discuss DPW governance
• Agree to draft a letter opposing Select Board control of DPW
• Agree to hold quarterly meetings with Select Board

Board of Appeals

The regular meeting agenda for the Lancaster Board of Appeals on December 11, 2025 is marked as amended. The agenda contains only a reference to documents and does not list any specific items for decision or discussion. No rezoning, contracts, ordinances, fee changes, or public hearings are identified.

The Board voted to continue the public hearing on the 129 Bolton Rd special permit to January 22, 2026. The motion passed with five Ayes. The minutes from the December 11 meeting were tabled to the February 26, 2026 meeting. The Board also voted to adjourn the meeting.

• Continued 129 Bolton Rd special permit hearing to Jan 22, 2026 (5 Ayes)
• Tabled minutes of Dec 11, 2025 meeting to Feb 26, 2026
• Adjourned meeting (4-0)

Cultural Council

The Cultural Council will review pending actions and FY 25 reimbursement requests before discussing and voting on FY 26 applications.

• Review pending action items from 11.22.25 meeting
• Update on FY 25 Reimbursement Requests
• Discuss and vote on FY26 applications

The Cultural Council continued its grant application review and completed the initial determination of denied and granted applications, with appeals still pending final review. The council decided to submit denial letters through the Massachusetts Cultural Council website by December 31. It also scheduled the next council meeting for January 3, 2026.

• Submit denied application letters via MCC website by Dec 31
• Schedule next LCC meeting for Jan 3, 2026

Board of Library Trustees

The Board of Trustees will meet to review the FY2027 budget and a windows update. The agenda also includes a director's report regarding a legislative breakfast.

• FY2027 Budget
• Windows Update
• Legislative Breakfast report

The trustees accepted the November meeting minutes with a 4‑0 vote. They then approved the draft Fiscal Year 2027 operating budget, also by a 4‑0 vote. Finally, the board adjourned the meeting with a 4‑0 vote.

• Approved November meeting minutes (4‑0)
• Approved Draft FY2027 operating budget (4‑0)
• Adjourned meeting (4‑0)

School Committees

The Minuteman School Committee will hold its regular meeting on December 9, 2025. The agenda includes routine reports and a consent agenda for approvals. The committee will vote to enter an executive session to discuss collective bargaining strategy with the Minuteman Faculty Association, as permitted by state law. No other decisions are indicated.

• Approve donations (consent agenda)
• Approve disposal of surplus property (consent agenda)
• Approve draft minutes for November 18, 2025 (consent agenda)
• Vote to enter executive session to discuss collective bargaining strategy with the Minuteman Faculty Association under MGL Ch. 30A, S. 21(a)(3)
• Receive chair, principal, superintendent, finance, and subcommittee reports

Planning Board

The board endorsed the application to divide land at 0 Hilltop Rd after a unanimous vote. The approval of the meeting minutes and a report on zoning amendments were both tabled. The meeting was adjourned by a unanimous vote.

• Endorsed ANR for 0 Hilltop Rd (3-0)
• Meeting minutes approval tabled
• Report to Select Board on zoning amendments tabled
• Adjourned meeting (3-0)

Select Board

The agenda for the December 8, 2025, Select Board meeting is procedural boilerplate. No specific discussion items or decisions are listed in the provided text.

The Board approved the December 1 minutes with corrected name spellings (unanimous). It opened and later closed a public hearing on FY 2026 tax classification (unanimous). The Board voted to set the residential tax factor at 1.0 with a corresponding CIP shift of 1.0, pending state certification, passing 2‑1‑0.

• Approved amended December 1 minutes (3‑0‑0)
• Opened FY 2026 tax classification public hearing (3‑0‑0)
• Closed FY 2026 tax classification public hearing (3‑0‑0)
• Set residential factor 1.0 with CIP shift 1.0 pending certification (2‑1‑0)
• Approved 5‑minute recess (3‑0‑0)

School Committees

The Nashoba Regional School Committee will vote on the SY26‑27 District Calendar. The committee will also consider a first reading of School Policy IKFE‑Competency Determination and appoint a new DEAR J member. Consent agenda items such as the November 19 minutes, December 5 warrants, and a robotics travel request will be approved by vote.

• Draft Meeting Minutes of November 19, 2025 (consent agenda)
• Warrants of December 5, 2025 (consent agenda)
• NRHS Robotics Travel Request (consent agenda)
• School Policy IKFE‑Competency Determination – First Reading (new business)
• SY26‑27 District Calendar – vote (unfinished business)

Conservation Commission

The Conservation Commission voted unanimously to issue an Order of Conditions for the stormwater management system at 0 Lunenburg Rd. It also voted to continue the hearing for the 241 Chace Hill Rd solar project to the next meeting. The commission approved the minutes from the October 14, October 28 (amended), and November 18, 2025 meetings. The meeting was then adjourned.

• Issued Order of Conditions for stormwater system at 0 Lunenburg Rd (4-0)
• Continued hearing for 241 Chace Hill Rd solar project (4-0)
• Approved October 14, 2025 minutes (4-0)
• Approved October 28, 2025 minutes (amended) (4-0)
• Approved November 18, 2025 minutes (4-0)
• Adjourned meeting (4-0)

Agricultural Commission

The Lancaster Agricultural Commission will meet to discuss the Chapter 61A status of lot 16 at the Brockleman Property. The body will also review updates regarding PFAS and Avian Influenza.

• Chapter 61A discussion regarding Brockleman Property, lot 16
• PFAS (Forever Chemicals) update
• Avian Influenza update
• Scholarship application review

The Agricultural Commission approved the minutes from the November 3, 2025 meeting. After reviewing the 2.116‑acre Brockleman Property (Lot 16), the commission found it does not meet Chapter 61A size requirements and did not recommend the town purchase it. Peter Jakubowicz will email Town Administrator John Woodsmall with the commission’s response.

• Approved November 3, 2025 minutes
• Did not recommend purchase of Brockleman Property (Lot 16)
• Peter Jakubowicz to email John Woodsmall with commission response
• Mailed scholarship check to Uilleam Harper on November 25, 2025

Select Board

The agenda contains no listed items. The board will address only routine matters and any items that may arise during the meeting.

The Board voted 3-0-0 to approve the minutes from the November 17, 2025 Select Board meeting. No other substantive actions or votes were recorded during this session.

• Approved November 17, 2025 meeting minutes (3-0-0)

Planning Board

The Lancaster Planning Board will hold a public hearing to discuss an amendment to the scenic roads list. The meeting will be held via Zoom.

• Public hearing on scenic roads amendment
• Zoom meeting ID: 884 8949 8155
• Password: 956429

Planning Board

The Lancaster Planning Board agenda for November 24, 2025 contains only placeholders for documents and does not list any specific items for discussion or decision. No rezoning proposals, contracts, ordinances, fee changes, or public hearings are identified. The meeting appears to be procedural in nature.

The Planning Board approved the minutes from the October 27 and November 10 meetings (4‑0). It recorded no comments on pending 2026 license renewal applications (4‑0). Each of five public hearings – ground‑mounted solar PV, Integrated Planning Overlay District III, front‑yard definitions, repeal of Accessory Apartment Bylaw, and Scenic Road Bylaw amendment – was opened, closed and given a positive report (each 4‑0). The Board voted to recommend that the Select Board not exercise its right of first refusal on the Brockelman Road parcel and to wait the full 120‑day period required by law (4‑0).

• Approved meeting minutes of Oct 27 & Nov 10, 2025 (4‑0)
• Recorded no comments on 2026 license renewals (4‑0)
• Positive report on Ground Mounted Solar PV amendment (4‑0)
• Positive report on Integrated Planning Overlay District III (4‑0)
• Positive report on Front Yard and Front Yard Setback definition amendment (4‑0)
• Positive report on repeal of Accessory Apartment Bylaw §220‑9G (4‑0)
• Positive report on Scenic Road Bylaw amendment (4‑0)
• Recommended Select Board not exercise right of first refusal on Brockelman Rd property; wait full 120 days (4‑0)

Cultural Council

The Cultural Council will meet to discuss and vote on grant applications for fiscal year 2026. The body will also review pending action items from the November 8, 2025 meeting and update reimbursement requests for FY25.

• Vote on FY26 applications
• Review of FY25 reimbursement requests

The Cultural Council agreed to extend the November 22 meeting until 12:30 pm. It set the next meeting for December 6, 2025, from 10:00 am to 12:00 pm. New actions were assigned, including contacting Mandy Cannon and Sheryl Gariepy about FY25 forms, reviewing MCC guidelines on repeat events, and sending a rubric to Joel.

• Extended meeting end time to 12:30 pm (agreed)
• Scheduled next meeting for Dec 6, 2025, 10 am‑12 pm (set)
• Valorie to contact Mandy Cannon and Sheryl Gariepy about FY25 financial form and payment discrepancy (assigned)
• Council to review MCC Guidelines to determine if repeat events are disqualified or discouraged (assigned)
• Valorie to send rubric to Joel (assigned)

Community Preservation Act Committee

The Community Preservation Act Committee meeting on November 20, 2025 provides only a Zoom link and meeting credentials. No specific agenda items or decisions are listed in the provided document. The agenda appears to be procedural boilerplate.

The Community Preservation Committee approved the prior meeting minutes unanimously after correcting an attendance record. The members agreed to hold a CPA application review meeting on December 18, 2025 and a public hearing on January 15, 2026. The meeting was then adjourned by unanimous vote.

• Approved prior minutes (unanimous roll‑call vote)
• Adopted schedule for CPA application review meeting on Dec 18 2025
• Adopted schedule for public hearing on Jan 15 2026 at Nashaway
• Adjourned meeting (unanimous roll‑call vote)

Recreation Committee

The Recreation Committee will discuss Community Preservation Act (CPA) applications and a DCAMM concept proposal. The meeting includes updates on the Memorial School Project and a recap of the Halloween on the Green event.

• CPA applications for tennis court design
• CPA applications for playground picnic tables and chairs
• DCAMM concept proposal for recreational use
• Memorial School Project DEP visit update
• Planning for Cold/Super moon event on Dec 4 or 5

The Recreation Committee approved the October 16, 2025 meeting minutes by unanimous vote. No other formal actions or votes were recorded. The meeting included updates on tennis‑court design, playground furniture sponsorship ideas, DCAMM recreational concepts, the Memorial School project, Halloween event feedback, program registrations, and an upcoming cold‑moon walk. The next meeting was scheduled for January 15, 2025.

• Approved October 16, 2025 meeting minutes (unanimous)

Board of Health

The Board of Health will review septic system permits and Title V inspection reports for multiple properties. The board will also discuss the housing status of two specific addresses.

• Septic permits for 58 Otis Street, Lot 4 Laurel Hill Lane, 507 Sterling Street, and 959 Sterling Road
• Title V Inspection Reports for eight properties including 20 Poulin Drive and 1388 Main Street
• Housing status discussion for 10 Maple Street
• Housing status discussion for 135 Prescott Street, Unit A

The Board of Health approved the October 23, 2025 meeting minutes and voted to adjourn the November 20 meeting. It directed the drafting of permits for septic upgrades at 58 Otis Street, Lot 4 Laurel Hill Lane, 507 Sterling Street, and 959 Sterling Road. Title V inspections were reviewed and passed for multiple properties. The next meeting was scheduled for December 18, 2025.

• Approved October 23, 2025 Board of Health minutes (3-0-0)
• Draft permit for 58 Otis Street septic system upgrade
• Draft permit for Lot 4 Laurel Hill Lane septic permit transfer
• Draft permit for 507 Sterling Street septic system supporting ADU
• Draft permit for 959 Sterling Road septic system upgrade
• Passed Title V inspection for 19 Farmland Lane
• Passed Title V inspection for 95 Old Union Turnpike
• Adjourned meeting (3-0-0)

Board of Health

The Nashoba Associated Boards of Health and research partner Crescendo Consulting Group will review the initial results of the community health assessment. They will use a modified Hanlon method to prioritize health needs for the district’s member communities. The meeting will aim to reach consensus on the prioritized needs.

• Review initial results of community health assessment
• Apply modified Hanlon method to prioritize health needs
• Seek consensus among member Boards of Health and community partners

Council on Aging

The Lancaster Council on Aging will approve the September and October 2025 meeting minutes. A guest speaker, Kathy Suits, President of Friends of the Lancaster Seniors, will present. The committee will provide updates on ongoing programs, upcoming events, and the senior tax work‑off program. The meeting includes a public comment period before adjournment.

• Approve September and October 2025 meeting minutes
• Guest speaker presentation by Kathy Suits, President, Friends of the Lancaster Seniors
• Monthly program highlight: Zumba Gold on Tuesdays 10:45‑11:45 in the gymnasium
• Upcoming events: Hearing Testing on 12/16 (9:00‑11:00) and Holiday Movie Matinee on 12/16 (1:00)
• Updates on SHINE, Senior Tax Work‑Off Program, LCC Food Pantry, and COA mission statement

The Council on Aging approved the September and October meeting minutes without corrections. Guest speaker Kathy Suits described Friends of the Lancaster Seniors' support activities. Committee members reviewed upcoming program highlights, including Zumba Gold, a senior tax work‑off, and food pantry updates. The next meetings were scheduled for January 21, 2026 and February 25, 2026.

• Approved September and October meeting minutes (unanimous, no corrections)

School Committees

The Nashoba Regional School Committee will vote on its consent agenda, including draft minutes, warrants, and school improvement plans. New business includes a travel request for the NRHS robotics team and the first reading of a graduation‑requirements policy. Finance updates will cover the FY25 revolving fund, treasurer’s report, and the FY26 October operating budget. Unfinished business addresses the SY26‑27 district calendar.

• Consent agenda vote on draft minutes of November 5, 2025
• Consent agenda vote on warrants for November 21, 2025
• Consent agenda vote to approve school improvement plans presented on November 5, 2025
• NRHS Robotics travel request (new business)
• Policy IKF‑Graduation Requirements – first reading (new business)

Commission on Disability

The Commission on Disability will hold its monthly meeting to discuss accessibility initiatives. The body will review the results of Accessibility Awareness Month and the status of accessibility canvassing.

• Review and approval of 10/21/25 meeting minutes
• Accessibility Awareness Month postmortem
• Accessibility video discussion
• Accessibility canvassing status update
• COD office logistics follow up

The Commission on Disability approved the minutes from its October 21, 2025 meeting. No other motions were adopted; the remaining agenda items were discussed or noted for future action. The commission set its next meeting for January 20, 2026.

• Approved October 21, 2025 meeting minutes

School Committees

The Minuteman School Committee will review first quarter financial reports and vote on General Fund budget transfers. The committee will also receive leadership reports on admissions and dual enrollment. An executive session is scheduled to discuss real property and collective bargaining strategy.

• Vote on 1st Quarter General Fund Budget Transfers
• Vote to approve Revolving Fund Accounts
• Vote to approve Student Activity Accounts
• Discussion on collective bargaining with the Minuteman Faculty Association
• Discussion on the purchase, exchange, lease or value of real property

Conservation Commission

The Conservation Commission voted to issue an Enforcement Order stopping tree removal at 156 Langen Road. It also issued a Negative Determination for the removal of seven trees at 10 Fire Road, and continued hearings for the solar project at 241 Chace Hill Road and the stormwater system at 2038 Lunenburg Road to the December 2, 2025 meeting. The commission approved amending the Notice of Intent for 2038 Lunenburg Road to cover only the Open Space parcel and postponed action on a Kelly Drive Enforcement Order pending discussion with the Town Administrator.

• Negative Determination of Applicability for removal of seven trees at 10 Fire Rd 54 (3‑0)
• Continuance of hearing for ground‑mounted solar project at 241 Chace Hill Rd to Dec 2 2025 (3‑0)
• Continuance of hearing for stormwater system Notice of Intent at 2038 Lunenburg Rd to Dec 2 2025 (3‑0)
• Approved amendment of Notice of Intent for 2038 Lunenburg Rd to include only Open Space parcel (3‑0)
• Enforcement Order issued to cease tree removal at 156 Langen Rd (3‑0)
• Decision to wait on Enforcement Order against Town for Kelly Drive violation pending meeting with Town Administrator
• Accepted resignation of Member David Mallette effective 11/3/2025
• Tabled approval of draft minutes from 10/14/2025 and 10/28/2025 to next meeting

Board of Public Works

The Board voted to adopt a mutual‑aid agreement, with all members in favor. It also agreed to meet with the Select Board to discuss the structure of the Department of Public Works. Two water‑meter abatement requests were denied, each with unanimous support. The minutes from the previous meeting were approved.

• Adopt mutual‑aid agreement (unanimous approval)
• Agree to meet with Select Board to discuss DPW structure (unanimous agreement)
• Deny first water‑meter abatement request (all in favor)
• Deny second water‑meter abatement request (all in favor)
• Approve prior meeting minutes (approval recorded)

Select Board

The November 17, 2025 Select Board meeting agenda contains only placeholder headings and no specific items. No decisions, proposals, or discussions are detailed in the agenda. The board will likely address routine matters not listed here.

The Board approved the amended minutes of the November 3 meeting. It accepted a “Welcome to Lancaster” sign for Main Street. It tabled two appointments and appointed Joel Mongeon to the Cultural Council. The Board also entered executive session to discuss strategy regarding potential litigation with 702, LLC.

• Approved amended minutes of Nov 3, 2025 (3-0-0)
• Accepted “Welcome to Lancaster” sign for Main Street (3-0-0)
• Tabled appointment of Margo Hammer to Affordable Housing Trust (3-0-0)
• Tabled appointment of Leo Lukaszevicz to Cultural Council (3-0-0)
• Appointed Joel Mongeon to Cultural Council, term to 6/30/2028 (3-0-0)
• Granted rental of Town Green/Gazebo to Allison Mullin for April 20, 2026 wedding (3-0-0)
• Entered executive session to discuss potential litigation with 702, LLC (3-0-0)

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will hold a public hearing and accept comments on low- to moderate-income housing, land conservation, and historic preservation. Input will help shape community preservation planning and guide the committee's future project proposals.

• Public Hearing on CPA project proposals
• Public Comment period on housing, land conservation, historic preservation

The Community Preservation Committee approved the minutes from the October 16 meeting with a 5‑0 vote. No other actions were taken, and the meeting ended early due to a Zoom issue.

• Approved October 16 meeting minutes (5-0)

Community Preservation Act Committee

The Lancaster Community Preservation Act Committee will approve the October 16 minutes, hear public comments, receive an update from the TA meeting and chair, review preservation grant applications, and decide on a date for a public hearing.

• Approval of October 16 minutes
• Public comment period
• Update from TA meeting and chair
• Review of preservation applications
• Set date for public hearing

Housing Authority

The Lancaster Housing Authority Board will review and approve the minutes from the October 8, 2025 meeting and the October expense sheet. It will hear a vacancy report, updates from the Preservation Commission Committee, and the Executive Director’s report. The board will decide on payment for a fire alarm upgrade and a change order, and will handle public comment, other business, and signing checks.

• Review and approve minutes of the October 8, 2025 board meeting
• Review and approve October expense sheet
• Review and approve application for payment #1 for fire alarm upgrade
• Review and approve Change Order 1
• Approve and sign checks

The Lancaster Housing Authority board approved the October meeting minutes and expense sheet, and moved the next meeting date to December 17, 2025. It also approved a $217,552.81 payment and a $2,290.98 change order for fire‑alarm upgrades, authorized checks, and adjourned the meeting.

• Approved October 8, 2025 meeting minutes (unanimous)
• Approved October expense sheet (unanimous)
• Changed next board meeting date to December 17, 2025 (unanimous)
• Approved payment #1 to DMH Electric for fire alarm upgrade, $217,552.81 (unanimous)
• Approved change order #1 to DMH Electric, $2,290.98 (unanimous)
• Authorized checks to be signed by Barbara Foster and Carol Sonia (unanimous)
• Adjourned meeting at 4:22 PM (unanimous)

Board of Health

The Lancaster Board of Health will discuss the Title 5 report for 374 Mill Street Extension and provide a status update on housing at 135 Prescott Street, Unit A. The meeting will also include a review of the agenda and planning for the next Board of Health meeting, as well as assignments and scheduling for upcoming inspections. Any additional business not anticipated by the Chair may also be addressed.

• 374 Mill Street Ext. – Title 5 report discussion
• 135 Prescott Street, Unit A – Housing status discussion
• Review agenda and set date for next Board of Health meeting
• Assign and schedule upcoming health inspections
• Additional business as needed

The Board decided to defer the occupancy request for 135 Prescott Street, Unit A to the November 20 meeting because required documentation was not received. The discussion of the 374 Mill Street septic issue was concluded with no further action and the item was removed from the agenda. A motion to adjourn the meeting passed unanimously (3-0-0).

• Deferred 135 Prescott St occupancy request to Nov 20 agenda (no vote recorded)
• Removed 374 Mill St septic issue from agenda (no current action)
• Adjourned meeting (3-0-0)

Board of Library Trustees

The Thayer Memorial Library Board will discuss the earnings and disbursements of its trust fund, with a possible vote on proposed changes. The meeting also includes routine reports from the chair and director, updates on subcommittees, and a note about a legislative breakfast. Action items from prior meetings will be reviewed before adjournment.

• Discussion of trust fund earnings disbursements and possible vote on proposed changes
• Chair’s report on library matters
• Subcommittee updates
• Director’s report on board communications and legislative breakfast
• Review of pending action items

The Board approved a new investment policy setting a 3% annual withdrawal rate, rescinded the September policy, and changed the return‑calculation period to 24 months. It also accepted the September and October meeting minutes. The meeting was adjourned at 7:31 PM.

• Accepted September minutes (vote 4-0-2)
• Accepted October minutes (vote 5-0-1)
• Adopted annual 3% withdrawal rate (vote 6-0)
• Rescinded September investment policy vote (vote 6-0)
• Changed return‑calculation period to 24 months (vote 6-0)
• Adjourned meeting (vote 6-0)

Planning Board

The Board approved a motion to continue the public hearing on the proposed amendment to ground‑mounted solar photovoltaic installations until November 24, 2025, with a 3‑0 vote. The meeting was then adjourned by a unanimous 3‑0 vote.

• Continue public hearing on ground‑mounted solar photovoltaic amendment until Nov 24 (3-0)
• Adjourn meeting (3-0)

Cultural Council

The Cultural Council will meet to review new grant applications and reimbursement requests. The body will also discuss details for a new grant cycle and update the status of FY 25 reimbursement requests.

• Review of new grant applications
• Approval of reimbursement requests for payment
• Discussion of new grant cycle details
• Update on FY 25 reimbursement requests

The Cultural Council identified FY25 grantees still missing reimbursement paperwork and confirmed the Grant Portal can send denial notices. It adopted several new actions, including beginning yearly community feedback in January 2026 and reviewing FY26 grant submissions before the November 22 meeting.

• Identified FY25 grantees still needing reimbursement documentation
• Confirmed Grant Portal can send denial notifications
• Members to obtain yearly community feedback starting Jan 2026
• Review FY26 submissions before Nov 22, 2025 meeting
• Chair to check mailbox, remind FY25 recipients, and request denial sample from MCC
• Finance member to discuss FY25‑LCC‑87461 reimbursement with Heidi
• Secretary to send meeting minutes to Town Clerk

Affordable Housing Trust

The Affordable Housing Trust will interview a candidate for the Board and review updates to the Subsidized Housing Inventory (SHI) pipeline, including projects on Old Common Road and Main Street.

• Interview Trustee candidate Margot Hammer
• Review SHI pipeline updates for DCAMM Campus
• Review SHI pipeline updates for Atlantic Union College Campus
• Review SHI pipeline updates for 40R Smart Growth District
• Review SHI pipeline updates for Harbor Classic Homes

School Committees

The Nashoba Regional School Committee will vote on a consent agenda that includes several FY26 grant awards and routine items such as meeting minutes. The committee will also receive updates on strategic work, professional development, and the school calendar. New business will focus on School Improvement Plans.

• FY26 IDEA Grant (240 and 262)
• Skills Capital Technology and Equipment (FC 31TC) Grant
• Coordinated Family and Community Engagement (CFCE) Grant
• Every Student Succeeds Act (ESSA) Titles I‑IV
• FY26 Fund Code 0419 Innovation Career Pathways Implementation Grant

Agricultural Commission

The Lancaster Agricultural Commission will first review and approve the minutes from the August 4, 2025 meeting. It will then discuss Chapter 61A, provide updates on PFAS (forever chemicals) and avian influenza, and consider a scholarship application. Time is set aside for any new business the chair did not anticipate.

• Review and approve minutes from August 4, 2025
• Discussion of Chapter 61A
• PFAS – forever chemicals update
• Avian influenza update
• Consideration of scholarship application

The Lancaster Agricultural Commission approved the minutes from August 4 and October 6, 2025. The commission extended the scholarship application deadline to June 30. Members unanimously voted to award Uilleam Harper a first‑semester scholarship of $1,000, with eligibility for a second‑semester award of $1,250 pending receipt of his transcript.

• Approved minutes of August 4 2025
• Approved minutes of October 6 2025
• Extended June 30 deadline for scholarship applications
• Awarded $1,000 first‑semester scholarship to Uilleam Harper (unanimous)

Select Board

The provided agenda contains only procedural timestamps and references to meeting packets. There are no specific discussion items or decisions listed in the text.

The Select Board approved the October 20 minutes (3‑0‑0). It voted to dissolve the Memorial School Re‑Use Committee and move its responsibilities to the Recreation Committee (3‑0‑0). The Board also authorized an application for a local‑preference affordable housing unit, directed the Planning Board to schedule public hearings on a zoning map amendment and a scenic‑road bylaw change, appointed Roy Rezac to the NRSD Audit Advisory Committee, and granted two town‑green licenses with a $100 fee waiver (all 3‑0‑0).

• Approved October 20 meeting minutes (3-0-0)
• Dissolved Memorial School Re‑Use Committee, duties to Recreation Committee (3-0-0)
• Authorized application for local‑preference affordable housing unit (3-0-0)
• Directed Planning Board to schedule public hearing on zoning map IPOD3 amendment (3-0-0)
• Directed Planning Board to schedule public hearing on Scenic Roads Bylaw amendment (3-0-0)
• Appointed Roy Rezac to NRSD Audit Advisory Committee (3-0-0)
• Granted town‑green licenses for holiday tree lighting and Easter egg hunt, waiving $100 fee (3-0-0)

Conservation Commission

The Conservation Commission voted 4-0 to withdraw the request to amend the 2021 Order of Conditions for 38 Seven Bridge Rd. It also approved Negative Determinations of Applicability for three other projects: 302 Fort Pond Rd (4-0), 4 Heritage Ln (4-0), and 1 Fire Rd 5 (3-1). All votes were recorded as roll‑call ayes and nos.

• Withdraw amendment request for 38 Seven Bridge Rd (4-0)
• Issue Negative Determination of Applicability for 302 Fort Pond Rd (4-0)
• Issue Negative Determination of Applicability for 4 Heritage Ln (4-0)
• Issue Negative Determination of Applicability for 1 Fire Rd 5 (3-1)

Planning Board

The board approved the September 22 minutes and extended the ground‑mounted solar amendment deadline to November 4. It set a public hearing for a zoning petition on November 24. The board also voted to forward both the Integrated Plan Overlay District petition and a Scenic Road Bylaw petition (removing Rte. 117 and Rte. 70) to the Selectboard.

• Approved September 22 meeting minutes (4-0)
• Continued Ground‑Mounted Solar PV Amendment deadline to Nov 4 (4-0)
• Scheduled public hearing for Petition to Amend Zoning on Nov 24 (4-0)
• Sent Integrated Plan Overlay District (IPOD) petition to Selectboard (4-0)
• Sent Scenic Road Bylaw petition to remove Rte. 117 and Rte. 70 to Selectboard (4-0)

Board of Public Works

The Board of Public Works will meet to review updates on a new source well and lead/copper public education brochures. The body will also discuss a mutual aid agreement and review abatement requests.

• Updates on a new source well
• Discussion of lead/copper public education brochures
• Review of mutual aid agreement
• Review of abatement requests
• Update on RR crossings

The Board approved the previous meeting minutes and unanimously agreed on a uniform policy. It approved a pretreatment plan for winter road salt. It moved one water‑line abatement from a 4‑inch to a 2‑inch tier, waived the meter‑test fee for a second request and tabled that request. The mutual‑aid agreement discussion was also tabled.

• Approved previous meeting minutes (all in favor)
• Uniform policy updated per discussion (unanimous agreement)
• Approved pretreatment plan for winter road salt (motion passed)
• Moved water‑line abatement from 4" tier to 2" tier (approved)
• Waived fee for meter test on second abatement request (approved)
• Tabled second abatement request pending meter test
• Tabled mutual‑aid agreement discussion until more information is obtained
• Adjourned meeting (all in favor)

Board of Health

The Lancaster Board of Health will consider a septic permit application for a new lot on North Main Street. It will also review Title V inspection reports for four properties and discuss housing status at several addresses, a capped landfill update, and an arbovirus update. The meeting includes approval of the previous minutes and planning items for the next meeting.

• North Main Street – septic permit for new lot
• 526 South Meadow Road – Title V inspection report
• 10 Maple Street – housing status discussion
• Capped Landfill at 1000 Lunenburg Road – status update
• Arbovirus update

The Board approved a septic permit for a new lot on North Main Street and added 290 Sterling Street to the Title V inspection list, pending a new septic tank. Several other septic permits were approved, including conditional approval for 25 Fuller Avenue. The minutes from the August 21 and September 25 meetings were unanimously approved, and the meeting was adjourned.

• Approved septic permit for North Main Street new lot
• Added 290 Sterling Street to Title V inspection list (conditional pending new tank)
• Approved permit for 526 South Meadow Road
• Approved conditional permit for 25 Fuller Avenue (water filter removal required)
• Approved permit for 217 White Pond Road
• Approved permit for 76 Sterling Street
• Approved August 21 and September 25 meeting minutes (3-0-0)
• Adjourned meeting (3-0-0)

School Committees

The Nashoba Regional School Committee meeting will consider several items, including a second reading and vote on the Middle School Pathway Exploration Policy, a vote on the Chapter 70 FY26 Budget Adjustment, and reports on FY25 end‑of‑year finances and FY26 operating budget. The agenda also includes a DECA travel discussion, updates from the superintendent, and a student representative report.

• Middle School Pathway Exploration Policy – second reading and vote
• Chapter 70 FY26 Budget Adjustment – vote
• FY25 End of Year Budget Report
• FY26 September Operating Budget Report
• DECA Travel – new business discussion

Commission on Disability

The Commission on Disability will hold its monthly meeting to review previous minutes and discuss accessibility initiatives. The body will address the status of accessibility canvassing and office logistics.

• Review and approval of September 16, 2025 meeting minutes
• Accessibility Awareness Month
• Accessibility Canvassing Status
• COD office logistics follow up

The Commission on Disability approved the minutes from the September 16, 2025 meeting. They reported that the Lancaster Accessibility Awareness Month video has been filmed and edited, with SLCTV handling final editing and Chair Mike McCue recording the intro. Members were asked to view the video and provide feedback as soon as possible. No other formal actions were taken.

• Approved minutes from 9/16/25 meeting
• Action item: all COD members/volunteers to view LAAM video and give feedback

School Committees

The Minuteman School Committee will adopt remote participation for meetings through June 2027. It will approve a $47,625 reduction in FY2026 Member Town Assessments, set the 2026 graduation date for June 1 with a 1:00 p.m. ceremony and early‑release day, and remove multiple policies from the committee manual. The committee will also enter executive session to discuss real‑property negotiations and collective‑bargaining strategy.

• Adopt remote participation for meetings through June 2027
• Reduce FY2026 Member Town Assessments by $47,625 (from $26,121,134 to $26,073,509)
• Change 2026 graduation date to June 1, 2026, with a 1:00 p.m. ceremony and early release
• Remove numerous listed policies from the School Committee Policy Manual
• Enter executive session to discuss real‑property negotiations and collective‑bargaining strategy

Select Board

The Select Board is scheduled to hold a regular meeting on October 20, 2025, at 7:00 P.M. The agenda indicates the meeting will be held via Zoom. The packet for the meeting is available for public review.

• Meeting scheduled for 7:00 P.M.
• Meeting held via Zoom
• Meeting packet available for review

The Select Board approved the minutes from the September and October meetings. It authorized Chair Allison to sign the MBTA Communities District Compliance application on the town's behalf. The Board referred two zoning bylaw petitions—definition changes for front yards and repeal of accessory apartments—to the Planning Board for discussion. It also granted a holiday drive‑through entertainment license, noted a firefighter resignation, and entered executive session to discuss potential litigation with 702 LLC.

• Approved September 25, 2025 meeting minutes (3-0-0)
• Approved October 6, 2025 meeting minutes (3-0-0)
• Authorized Chair to sign MBTA compliance application (3-0-0)
• Referred front‑yard definition amendment to Planning Board (3-0-0)
• Referred repeal of accessory apartments amendment to Planning Board (3-0-0)
• Granted holiday drive‑through entertainment license (3-0-0)
• Recognized resignation of Firefighter Josef Tocci
• Entered executive session to discuss potential litigation with 702 LLC (3-0-0)

Community Preservation Act Committee

The Community Preservation Act Committee will approve the minutes from its August 21, 2025 meeting. It will hear public comments and receive updates on the public hearing process and the committee's finances. The committee will also consider signage and plaques related to the CPA program.

• Approve minutes from August 21, 2025 meeting
• Public hearing update
• Financial update
• CPA signage and plaques

Recreation Committee

The Recreation Committee will approve the September 18, 2025 meeting minutes and discuss updates on the CPA Fall Town Meeting applications, the Memorial School Project, and the Halloween on the Green event. No public hearing is scheduled.

• Approval of September 18, 2025 meeting minutes
• Discussion of picnic tables and chairs for the playground (CPA application)
• Discussion of tennis court design (CPA application)
• Memorial School Project update – letter submitted to the Select Board
• Halloween on the Green event scheduled for Sunday, October 26, 2025, 4:30 pm–6:30 pm

The Recreation Committee voted to approve the September 18, 2025 meeting minutes, with a unanimous vote. No other actions or votes were taken during the meeting. The next meeting was scheduled for November 20, 2025.

• Approved September 18, 2025 meeting minutes (unanimous)

Council on Aging

The Lancaster Council on Aging Committee will review and act on the previous month's meeting minutes. It will provide updates on ongoing programs, including SHINE open enrollment hours and a presentation by the Nashoba Valley Regional Dispatch District. The committee will also discuss the COA mission statement and other organizational items. The meeting includes a public comment period before adjourning.

• Approval of previous month’s meeting minutes
• SHINE Open Enrollment Hours schedule (9:00‑1:00 by appointment on multiple dates)
• Nashoba Valley Regional Dispatch District E9‑1‑1 & Rapid SOS presentation on 10/23/25
• Stuff‑A‑Cruiser update and LCC Food Pantry update
• COA Mission Statement discussion

The committee voted to table approval of the September meeting minutes until the November meeting. Committee members elected Sheila Mallette as Chair, Donna Jarvis as Vice Chair, and Sylvia Buteau as Clerk. Members agreed to review and propose edits to the mission statement for the next meeting. A plan to offer a matinee movie at the LCC was assigned to Caitlin Roy for implementation.

• Tabled approval of September minutes (decision deferred to November meeting)
• Elected Sheila Mallette as Chair
• Elected Donna Jarvis as Vice Chair
• Elected Sylvia Buteau as Clerk
• Committee to review and propose mission statement edits for next meeting
• Assigned Caitlin Roy to implement a matinee movie at the LCC

Conservation Commission

The Lancaster Conservation Commission has scheduled a regular meeting for October 14, 2025. The agenda is currently listed as amended and contains only document placeholders.

• Meeting scheduled for Oct 14, 2025
• Amended agenda with placeholder items

The Conservation Commission approved a Certificate of Compliance for the septic work at 502 Brockelman Road and approved minor field changes to utility pole locations at 10 Fire Road 54. Both approvals were passed unanimously by the four voting members. The Commission also voted to continue the hearings on the 2038 Lunenburg Road stormwater project and the Seven Bridge Road tree‑removal request to the October 28, 2025 meeting.

• Approved Certificate of Compliance for 502 Brockelman Rd (4‑0)
• Approved field changes for utility poles at 10 Fire Rd 54 (4‑0)
• Continued hearing for 2038 Lunenburg Rd stormwater project to Oct 28 (3‑0, 1 absent)
• Continued hearing for Seven Bridge Rd tree removal to Oct 28 (4‑0)
• Agent to write approval letter to Mr. Quill for 10 Fire Rd 54 changes (4‑0)
• Agent to follow up with DPW on tree‑removal marking for Seven Bridge Rd (4‑0)

Cultural Council

The Cultural Council will receive an information update from Lisa Beaudry. Members will review any new mail and identify any required actions. The council will examine details of the upcoming grant cycle. Finally, they will review and approve reimbursement requests that are ready for payment.

• Information update from Lisa Beaudry
• Review new mail and identify action items
• Review details for new grant cycle
• Review and approve reimbursement requests

The council appointed Jonathan Swenson as LCC Secretary. For FY25, 18 grant applications were approved and 4 were denied, with five reimbursements already processed and one grant ready for payment. The council assigned staff to review remaining approved applications and to promote the FY26 grant deadline, and to request an extension from the state cultural council.

• Jonathan Swenson appointed as LCC Secretary
• FY25 grant cycle: 18 applications approved, 4 denied
• Clear Path for Veterans grant ready for disbursement to Cheryl Gariepy
• Valorie Parent to review 12 approved applications and email contacts
• Valorie Parent to ask Jill Hazelrigg to post FY26 deadline on Lancaster FB pages
• Valorie Parent to contact MA Cultural Council to request deadline extension

Housing Authority

The Board will meet to approve the September 2025 expense sheet and write-offs. The agenda includes a vacancy report for September and an update from the Preservation Commission Committee.

• Approval of September expense sheet
• Review of September vacancy report
• Preservation Commission Committee update
• Approval of September write-offs
• Signing of checks

The Lancaster Housing Authority board reviewed and voted on several items, including approval of prior meeting minutes, the September expense sheet, a $184 write‑off for a deceased tenant, the FY2026 budget, and authorizing check signing. The board also adjourned the meeting at 4:24 PM. The minutes list the members who voted but do not record the yea/nay tallies or final outcomes for these motions.

• Review and approve September 10 minutes – outcome not recorded
• Review and approve September expense sheet – outcome not recorded
• Approve $184 write‑off for deceased tenant – outcome not recorded
• Approve FY2026 budget – outcome not recorded
• Approve and sign checks by Barbara Foster and Carol Sonia – outcome not recorded
• Adjourn meeting at 4:24 PM – outcome not recorded

School Committees

The committee will vote on a consent agenda that includes the draft minutes of September 24, 2025, warrants of October 10, 2025, and the Comprehensive School Health Services Grant. They will discuss the FY27 budget timeline and the 6‑12 math curriculum update. A first reading of Policy IF-1 Middle School Pathway Exploration for Career and Technical Education will be conducted, and a vote will be taken on a new Audit Advisory member.

• Vote on consent agenda items: draft minutes (Sept 24, 2025), warrants (Oct 10, 2025), and Comprehensive School Health Services Grant
• First reading of Policy IF-1 Middle School Pathway Exploration for Career and Technical Education
• Vote on new Audit Advisory member
• Discussion of FY27 budget timeline
• Update on 6‑12 Math Curriculum

Board of Library Trustees

The Thayer Memorial Library Board will review the earnings from its trust fund and consider a vote on proposed changes to the disbursements. The meeting will also receive updates on the Friends of the Thayer Memorial Library book sale and the Children’s Room ceiling improvement project. Routine reports and action items will be reviewed before adjournment.

• Discussion of trust fund earnings disbursements with possible vote on changes
• Friends of the Thayer Memorial Library book sale
• Children’s Room ceiling improvement project

The trustees voted 5‑0 to change the Library Trustees’ trust fund distribution to a 20‑month quarterly cycle with a 3% disbursement rate. They then voted 5‑0 to adjourn the meeting. No other substantive actions were decided.

• Approved change to trust fund distribution to a 20‑month quarterly cycle at 3% disbursement (5‑0)
• Adjourned meeting (5‑0)

Agricultural Commission

The Lancaster Agricultural Commission will meet to review previous minutes and hold discussions on agricultural land and environmental concerns. The body will address Chapter 61A, PFAS chemicals, and avian influenza.

• Chapter 61A discussion
• PFAS (Forever Chemicals) discussion
• Avian Influenza update

The agenda included reviewing the August 4, 2025 minutes, discussing PFAS (forever chemicals), an avian influenza update, and reserving time for new business. The minutes do not record any approvals, votes, or other decisions on these items.

Select Board

The posted agenda for the Lancaster Select Board meeting on Oct 6, 2025 contains only headings and document references, without any listed agenda items, contracts, or decisions. No concrete items such as rezoning, contracts, or ordinances are identified in the agenda. Therefore the meeting appears to be procedural in nature.

The Board voted unanimously to adopt a position opposing the proposed 30‑unit development in Sterling that would use Lancaster land to generate tax revenue for another town. It also appointed a board member as liaison to explore options to stop the project. In addition, the Board approved the FY2027 budget process, authorized a letter to the school committee recommending Option #2, and approved the MART van‑service contract.

• Adopted position against developments using Lancaster land for other towns (3-0-0)
• Appointed board member as liaison to explore options to stop the Sterling development (3-0-0)
• Authorized letter to School Committee recommending Option #2 (3-0-0)
• Endorsed FY2027 budget process as defined in memo (3-0-0)
• Authorized Mr. Gifford to sign MART contract for Council on Aging van services (3-0-0)
• Appointed Jonathan Swenson to Lancaster Cultural Council (3-0-0)
• Granted Halloween on the Green use and one‑day beer license (3-0-0)
• Moved to adjourn the meeting (3-0-0)

Cultural Council

The council will review details for the new grant cycle and approve reimbursement requests ready for payment. It will also review any new mail and identify needed action items.

• Review details for new grant cycle
• Approve reimbursement requests
• Review new mail and identify needed action items

The Cultural Council could not be called to order after a trustee announced resignation and left. Without a quorum, no business was conducted and no actions were approved, denied, or tabled.

Housing Authority

The Lancaster Housing Authority is holding a special meeting to meet with Secretary Augustus of the Executive Office of Housing and Livable Communities.

• Meeting with Executive Office of Housing and Livable Communities Secretary Augustus

Board of Health

The Board of Health will consider permits for septic systems and distribution boxes. The board will also discuss housing statuses for specific properties and provide updates on the Capped Landfill and arboviruses.

• Permits for 2237 North Main Street, 906 Brockelman Road, and 303 Ponakin Road
• Title V reviews for 19 Neck Road, 320 Fort Pond Road, and 19 Magnolia Ave
• Housing status discussions for 10 Maple Street and 135 Prescott Street, Unit A
• Status update on Capped Landfill at 1000 Lunenburg Road
• Review of Tobacco and Trash Hauler permit deadlines

The Board directed Mr. Brookings to draft permits for a distribution box at 2237 North Main Street, a septic tank replacement at 906 Brockelman Road, and a name‑change permit at 303 Ponakin Road. Title V acceptances were approved for 119 Neck Road, 320 Fort Pond Road, and 19 Magnolia Avenue. An inspection of the Board’s emergency‑equipment trailer was scheduled for October 9, and the meeting was adjourned by a 3‑0‑0 vote.

• Directed drafting of permit for 2237 North Main Street distribution box
• Directed drafting of permit for 906 Brockelman Road septic tank replacement
• Directed drafting of permit for 303 Ponakin Road name‑change
• Approved Title V acceptance for 119 Neck Road
• Approved Title V acceptance for 320 Fort Pond Road
• Approved Title V acceptance for 19 Magnolia Ave
• Scheduled BOH trailer emergency equipment inspection for Oct 9
• Adjourned meeting (3-0-0 vote)

Select Board

The provided agenda is procedural boilerplate and does not list specific discussion items or decisions. No substantive business is detailed in the text.

The Board approved the minutes of the September 8 and September 17 special meetings. It adopted a non‑opposition stance to a new drinking water well on the DCAMM property and appointed David R. Carr as the board’s liaison to DCAMM. The Board accepted an $11,854.05 grant from the Thayer Field Foundation for Thayer Field improvements and granted fee waivers and licenses for the Horseshed Fair and the Pet Rock Festival.

• Approved minutes of September 8, 2025 Special Meeting (3-0-0)
• Approved minutes of September 17, 2025 Special Meeting (2-0-1)
• Stated Lancaster is not opposed to having a well on‑site (3-0-0)
• Appointed David R. Carr as DCAMM liaison (3-0-0)
• Accepted $11,854.05 grant from Thayer Field Foundation for Thayer Field development (3-0-0)
• Granted fee waivers for Horseshed Fair and transferred One‑Day Beer Sales Special License (3-0-0)
• Approved licensure for Pet Rock Festival, including three one‑day all‑alcohol licenses (3-0-0)
• Approved letters of thanks to Fire Chief Screening Panel members (3-0-0)

School Committees

The Nashoba Regional School Committee will discuss a FY26 Chapter 70 budget amendment during the Finance and Operations Update. An executive session will address strategy for collective bargaining or litigation. The committee will also vote on DEARJ composition and consider updates to the budget and warrant language. Public comments are accepted via a pre‑meeting email request.

• Executive Session: strategy for collective bargaining or litigation (M.G.L. c. 30A, §21(a)(3))
• Finance and Operations Update: FY26 Chapter 70 Budget Amendment
• New Business: vote on DEARJ composition and call for volunteers
• Consent Agenda: vote on draft minutes of September 10, 2025 and warrants for September 26, 2025
• Student Representative report and discussion of student representative to the committee

Board of Health

The Board of Health will meet to review the current agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Lancaster Board of Health met on September 24, 2025 to review the agenda, discuss upcoming inspections and assignments, and consider any additional business. The minutes record only the agenda items and do not note any approvals, denials, or other actions. Consequently, no substantive decisions were documented.

Board of Registrars

The Board of Registrars will consider a vote to reorganize its membership. It will also discuss authorizing the Town Clerk’s office to perform actions that require a registrar’s signature and to use facsimile stamps. Both items may be voted on during the meeting. The agenda also includes a welcome for new member Donald Adams and a public comment period.

• Reorganize Board (vote may be taken)
• Authorize Town Clerk’s office to perform actions requiring registrar’s signature and to use facsimile stamps (vote may be taken)
• Welcome new member Donald Adams

The board unanimously appointed Elizabeth Cahill to continue as chair. It also unanimously authorized the Town Clerk’s office to perform all registrar actions required by state and local law and to use facsimile signature stamps for certifications. The meeting was then unanimously adjourned.

• Appointed Elizabeth Cahill as Chair (4-0-0)
• Authorized Town Clerk to perform registrar duties and use facsimile stamps (4-0-0)
• Adjourned meeting (4-0-0)

Conservation Commission

The Conservation Commission unanimously continued the Notice of Intent for the stormwater management system at 2038 Lunenburg Road to the October 14, 2025 meeting. It also unanimously continued the request for determination of applicability for dead‑tree removal in the Seven Bridge Road right‑of‑way to the same date. No other items were formally decided; discussions on the Fort Pond Dam flashboard and other enforcement matters were deferred for future meetings.

• Continue Notice of Intent for 2038 Lunenburg Road stormwater system (4-0)
• Continue Request for Determination of Applicability for dead‑tree removal on Seven Bridge Road right‑of‑way (4-0)

Planning Board

The Lancaster Planning Board meeting scheduled for September 22, 2025 references three PDF documents and includes placeholder lines for documents, but does not list any rezoning proposals, contracts, ordinances, or public hearings. Consequently, the agenda contains no concrete items for the board to decide or discuss.

The Board approved a minor change to an IPOD special permit, adding a home‑style design, with a unanimous 5‑0 vote. It also moved the proposed amendment to ground‑mounted solar installations to October 27, 2025, and closed the hearing for 241 Chace Hill Road, each by 5‑0 votes. The meeting minutes from September 8 were approved, and the session adjourned at 8:14 p.m.

• Approved September 8, 2025 meeting minutes (5-0)
• Closed hearing for 241 Chace Hill Road (5-0)
• Continued proposed amendment to ground‑mounted solar installations until Oct 27, 2025 (5-0)
• Approved home‑style addition to IPOD permit as a minor change (5-0)
• Adjourned meeting at 8:14 p.m. (5-0)

Board of Public Works

The Board of Public Works will meet to approve updated rules and regulations, review cemetery rates, and discuss a new water source. The meeting will also include a public comment period.

• Approve updated Rules & Regulations
• Review cemetery rates
• Discuss new source well
• Public Comment Period
• Approve previous meeting minutes

The Board voted to move forward with the town’s water well project proposed by DCAMM, with all members in favor. A motion to update cemetery rates to the 2015 levels was also approved unanimously. The Board signed the previously approved abatement agreement. The meeting was then adjourned.

• Approved moving forward with the DCAMM water well project (all in favor)
• Approved updating cemetery rates to the 2015 rates (all in favor)
• Signed the previously approved abatement agreement
• Approved previous meeting minutes (all in favor)
• Approved adjournment of the meeting (all in favor)

Open Space & Recreation

The Open Space & Recreation Committee will approve prior meeting minutes and set the schedule for completing the seven‑year Open Space & Recreation Plan. Members will receive a report on the town's open space inventory and review the plan's chapters. The meeting also includes communications updates and a review of upcoming remote meeting dates.

• Approve minutes of past meetings
• Discuss and determine meeting schedule and timeline for plan completion
• Report on Open Space Inventory – Cara Sanford & Jim Lavallee
• Presentation & review of Open Space & Recreation Plan chapters
• Review upcoming remote meetings on Oct 16, Nov 20, and Dec 18, 2025

Community Preservation Act Committee

The Community Preservation Committee will meet to approve the minutes from the August 2, 2025 meeting and receive a financial update. The agenda also includes a public comment session and a discussion regarding CPA signage and plaques.

• Approval of August 2, 2025 meeting minutes
• Public Hearing update
• Financial Update
• CPA Signage and plaques discussion

The committee did not have a quorum, so the meeting was cancelled and no decisions were made.

Recreation Committee

The Recreation Committee will approve the August 28, 2025 meeting minutes and review updates on several projects. Topics include Fall Town Meeting applications for picnic tables, chairs, and a tennis court design, a new playground sign installation, next steps for Memorial School, and planning for the Halloween on the Green event scheduled for October 26, 2025.

• Approval of August 28, 2025 meeting minutes
• Fall Town Meeting applications: picnic tables & chairs for the playground and tennis court design
• Installation of a display sign at the playground
• Select Board next steps for Memorial School
• Halloween on the Green event set for Sunday, October 26, 2025, 4:30 pm–6:30 pm

The committee voted to approve the August 28, 2025 meeting minutes with a unanimous vote. No other formal actions were taken; members discussed updates on playground equipment, tennis‑court design, the Memorial School pavilion plan, and Halloween on the Green event. The next meeting is scheduled for October 16, 2025.

• Approved August 28, 2025 meeting minutes (unanimous)

Council on Aging

The council will approve the previous month’s meeting minutes, hear a presentation by MART Mobility Coordinator Yazzy Coleman on senior transportation options, receive updates on health and community programs, and open a public comment period for non‑personnel matters. The meeting will also schedule the next session for October 15, 2025.

• Approve previous month’s meeting minutes
• Guest speaker Yazzy Coleman discusses COA Van, MART Connects, and shuttle services
• Medical Equipment Loan Program update with Nashoba Associated Boards of Health
• American Red Cross Hands‑Only CPR class announced for 9/18/25
• Public comment period for community input (non‑personnel matters)

The committee unanimously approved the minutes from the August meeting. The COA Committee Organization agenda item was tabled until the October meeting when all members are present. No other actions were taken.

• Approved August meeting minutes (unanimous)
• Tabled COA Committee Organization agenda until October

Board of Health

The Lancaster Board of Health will review the meeting agenda and set the date for its next meeting. It will discuss any upcoming health inspections, assign responsibilities, and establish a schedule. The Chair may also address any additional business that arises.

• Review of agenda and scheduling of next Board of Health meeting
• Discussion of upcoming inspections, assignments, and schedule
• Consideration of additional business not anticipated by the Chair

The Board of Health reviewed its agenda, discussed upcoming inspections and assignments, and noted any additional business. No actions were approved, denied, or tabled during this meeting.

Select Board

The Select Board approved a one‑day special alcohol sales license for the Bicycles Battling Cancer benefit on September 21, 2025, at YMCA Camp Lowe. The motion was moved by Chair David Carr, seconded by Ralph Gifford, and passed unanimously (2‑0‑0). The Board then adjourned the meeting by a unanimous vote.

• Approved one‑day alcohol sales special license for Bicycles Battling Cancer event (2-0-0)
• Adjourned meeting (2-0-0)

Commission on Disability

The Commission on Disability will hold its monthly meeting to review previous minutes and discuss Accessibility Awareness Month. The body will also review the status of accessibility canvassing and office logistics.

• Review and approval of August 19, 2025 meeting minutes
• Discussion of Accessibility Awareness Month
• Status update on accessibility canvassing
• Follow-up on COD office logistics

The commission accepted the August 19, 2025 minutes as submitted. It confirmed that Kathy Suits will keep coordinating Accessibility Awareness Month and will update and circulate the master "Out and About – Lancaster Accessibility" document. The members agreed to reconvene the week of September 22 to address any outstanding issues and to continue ongoing accessibility canvassing. Chair Mike McCue will brief the new Town Administrator on office document‑handling challenges.

• Accepted August 19, 2025 minutes as submitted
• Kathy Suits will continue coordinating Accessibility Awareness Month (Oct 2025)
• Kathy Suits will update and circulate the master accessibility script document
• Commission will meet the week of Sep 22 to discuss outstanding accessibility items
• Members agreed to continue accessibility canvassing on an ongoing basis
• Chair Mike McCue will brief the new Town Administrator on office document challenges

Finance Committee

The Finance Committee will receive a report on the close of FY25 and an update on the FY27 budget process. Members will also discuss DCAMM updates and review actuals and metrics for Cottage Lane.

• Report on Close of FY25
• DCAMM Update
• FY27 Budget Process Update
• Review of Cottage Lane actuals and metrics

Cultural Council

The Cultural Council will reorganize with three new members and define council responsibilities. The body will also review received mail and details for a new grant cycle.

• Reorganization of Council with three new members
• Review of new grant cycle details

The Cultural Council elected Valorie Parent as Chair and Judy Elwell as Finance officer. It decided not to advertise the new grant cycle until all members complete required online trainings. Plans were made to advertise council openings with flyers at the Horseshed Fair, posts on the Lancaster Facebook pages, and outreach to suggested residents. The next meeting is set for September 27, 2025.

• Valorie Parent elected Chair
• Judy Elwell elected Finance officer
• Decided not to advertise new grant cycle until trainings are completed
• Valorie to request flyers from Town Clerk for council recruitment
• Valorie to request postings on Lancaster Facebook pages
• Susan Munyon to suggest potential new council members

Housing Authority

The Lancaster Housing Authority Board will review and approve the minutes from the August 13, 2025 meeting. It will also review and approve the August expense sheet and receive the vacancy report for August. Additional updates include the Preservation Commission Committee report and the Executive Director’s report, followed by other business and check approvals.

• Review and approve minutes of the August 13, 2025 board meeting
• Review and approve August expense sheet
• Vacancy report for August
• Preservation Commission Committee update
• Executive Director’s report

School Committees

The Nashoba Regional School Committee will hold its regular meeting to consider agenda items and hear reports. An executive session will be used to discuss strategy related to collective bargaining or litigation. The committee will vote on the consent agenda, which includes the FY26 Partnership for Reading Success – Massachusetts (PRISM) I grant. Updates will be provided on the FY26 budget, AI literacy initiatives, and several policy topics affecting students.

• Vote on FY26 Partnership for Reading Success – Massachusetts (PRISM) I grant (consent agenda)
• Executive session to discuss collective bargaining or litigation strategy (M.G.L. c. 30A, §21(a)(3))
• Update on AI Literacy program at Nashoba Regional School District
• FY26 budget update (summer) presented by the Director of Finance and Operations
• Announcements on student cell phone use, time‑out spaces, and other policy matters

Board of Health

The Lancaster Board of Health will review the meeting agenda and set the date for its next meeting. It will assign and schedule any upcoming health inspections. The Chair may also address any additional business that arises.

The Board of Health reviewed the meeting agenda. It discussed upcoming inspections, assignments, and scheduling. Additional business not anticipated by the Chair was noted. No formal decisions, approvals, or denials were recorded.

Board of Library Trustees

The Board of Trustees will consider a potential vote to rescind outdated policies. The meeting will also include updates on current and upcoming library building projects, as well as routine chair and director reports. Action items will be reviewed before adjournment.

• Potential vote to rescind outdated library policies
• Board update on current and upcoming building projects
• Chair’s report
• Director’s report on routine activities
• Review of action items

School Committees

The Minuteman School Committee will meet via Zoom to discuss school goals and receive updates on the opening of school and new lunch options. The committee is scheduled to vote on subcommittee appointments and the Superintendent's leadership goals for 2025-2026.

• Vote to approve Superintendent 2025-2026 Leadership Goals
• Vote to approve School Committee Subcommittee Appointments
• Approval of grants
• Update on state graduation requirements
• Update on new lunch options

Planning Board

The Planning Board approved the September 8 meeting minutes. It voted to continue both the public hearing for a ground‑mounted solar system at 241 Chace Hill Road and the proposed amendment to the ground‑mounted solar photovoltaic installations bylaw until September 22. The board also ruled that the requested modification to the White Pond Road flexible development special permit was a minor change, requiring no further hearing. The meeting was adjourned at 9:10 pm.

• Approve meeting minutes (5-0)
• Continue public hearing for ground‑mounted solar at 241 Chace Hill Road until Sept 22 (5-0)
• Continue proposed amendment to ground‑mounted solar photovoltaic installations until Sept 22 (5-0)
• Rule White Pond Road flexible development special permit modification a minor change (5-0)
• Adjourn meeting (5-0)

Board of Public Works

The Board approved the minutes from the prior meeting. It voted to remove a hazardous tree on Settlers Path/Maynard St and to adopt a new policy allowing each resident one abatement for a valid reason, granting an abatement to a Neck Rd resident. The Board also approved a non‑resident grave sale at Eastwood Cemetery and accepted the Generac Hawthorne generator. The meeting was adjourned at 6:01 pm.

• Approved previous meeting minutes (all in favor)
• Approved removal of hazardous tree on Settlers Path/Maynard St (all in favor)
• Adopted new abatement policy limiting residents to one abatement (all in favor)
• Granted abatement to Neck Rd resident under new policy (all in favor)
• Approved non‑resident grave sale at Eastwood Cemetery (all in favor)
• Accepted Generac Hawthorne generator (all in favor)
• Adjourned meeting (all in favor)

Select Board

The Board approved the minutes from the August 18 regular meeting. It voted unanimously to support the Massachusetts Department of Capital Asset Management and Maintenance’s proposal to sell the Industrial School for Girls property and to begin negotiations on a memorandum of understanding for its redevelopment. The Board also deferred a vote on authorizing the Chair to sign the town’s MBTA compliance application.

• Approved August 18 meeting minutes (3-0-0)
• Supported DCAMM sale proposal and authorized MOU negotiations (3-0-0)
• Deferred vote on authorizing Chair to sign MBTA compliance application (no vote taken)

Board of Health

The Board of Health will meet to review its agenda and schedule upcoming inspections. The meeting also includes time for unanticipated business.

• Review of upcoming inspection assignments and schedules

The Lancaster Board of Health met on September 3, 2025 at 8:30 a.m. The meeting covered a review of the agenda, planning for upcoming inspections, and any additional business the Chair anticipated. No actions were approved, denied, or tabled during this session.

Recreation Committee

The Recreation Committee unanimously approved the July 17, 2025 meeting minutes. It also decided to issue a parking notice to associations, clubs, and school teams asking them not to park on Brazo Lane. No other formal actions were taken at this meeting.

• Approved July 17, 2025 minutes (unanimous)
• Decided to issue parking notice requesting no parking on Brazo Lane

Board of Health

The Board of Health will review the meeting agenda and discuss upcoming inspections, if any. The meeting is scheduled for September 3, 2025, at 8:30am at the Lancaster Community Center.

• Review of agenda and next meeting
• Upcoming inspections and schedule assignments
• Additional business discussion

Conservation Commission

The Conservation Commission voted unanimously to issue a Negative Determination allowing the removal of a dead tree at 53 Fort Pond Ln. Hearings on the storm‑water system at 2038 Lunenburg Road and the tree removals on Seven Bridge Road were each continued to the September 23, 2025 meeting. The minutes from the July 8 and July 22, 2025 meetings were approved. The meeting was adjourned at 7:51 PM.

• Approved Negative Determination for 53 Fort Pond Ln tree removal (4‑0)
• Continued hearing on 2038 Lunenburg Road stormwater system to Sep 23 2025 (4‑0)
• Continued hearing on Seven Bridge Road right‑of‑way tree removals to Sep 23 2025 (4‑0)
• Approved minutes of 7/8/2025 meeting (3‑0‑1; one abstention)
• Approved minutes of 7/22/2025 meeting (4‑0)
• Deferred Fort Pond Dam enforcement order pending further review (discussion continued)
• Adjoined new Conservation Agent Sam Belanger start date Sep 3 2025 (informational)
• Adjourned meeting (4‑0)

Planning Board

The board approved the July 28 meeting minutes by a 4‑0 vote. It also voted 4‑0 to continue the public hearing for 241 Chace Hill Road until September 8, 2025. The meeting was then adjourned by a 5‑0 vote.

• Approved July 28 meeting minutes (4-0)
• Continued 241 Chace Hill Road hearing until Sep 8, 2025 (4-0)
• Adjourned meeting (5-0)

Community Preservation Act Committee

The committee will conduct its annual election for Chair and review a recap of the FY2025 period. Members will also discuss the application timeline and dates for future public hearings.

• Annual election for Chair
• FY2025 recap
• Project update: Forest Legacy
• Project update: Cemetery stone walls
• Discussion of CPA signage and plaques

The Community Preservation Committee unanimously re‑elected Marilyn Largey as chair, with the chair abstaining and the four other members voting in favor (4‑0). The committee also approved the meeting minutes as amended, with a 5‑0 vote. No other motions were decided.

• Re‑elected Marilyn Largey as chair (4‑0, chair abstained)
• Approved minutes as amended (5‑0)

Board of Health

The Lancaster Board of Health met on August 21, 2025. The board approved the minutes from the July 23 and July 31, 2025 meetings. The board discussed a permit for 97 Fitch Road and status updates for 10 Maple Street, 135 Prescott Street Unit A, 70 McGovern Blvd, and an arbovirus update. No other actions, approvals, or vote outcomes were recorded.

Council on Aging

The Council on Aging will hear from a MART Outreach Coordinator regarding transportation services. The committee will also receive updates on senior programs and the transition of the Senior Tax Work-off Program to the COA.

• Presentation by Kathryn Witherow (MART) on COA Van, MART Connects, and shuttles
• Transition of Senior Tax Work-off Program to COA
• Program highlight: Retirement: Making Your Money Last by Edward Jones on 8/27/25
• Update on Town of Lancaster website subscription process
• Medical Equipment Loan Program update

The Council on Aging approved the June 2025 meeting minutes without any corrections. MART was scheduled to speak on transportation but did not attend; the director will contact Kathryn Witherow to reschedule. The committee welcomed new member Donna Jarvis and discussed ongoing fitness, guest, and equipment programs.

• Approved June 2025 meeting minutes (unanimous)

Board of Health

The Lancaster Board of Health met on August 20, 2025 at 8:30 a.m. at the Lancaster Community Center. The agenda covered a review of the agenda, upcoming inspections and any additional business. No actions, approvals, or votes were recorded, so no substantive decisions were made.

Commission on Disability

The commission approved the minutes from the July meeting. They discussed plans for Accessibility Awareness Month, including using personal cell phones for short videos and collaborating with SLCTV for editing and voiceovers. Action items were assigned to commission members to coordinate video production and a shared Google Drive. No other formal decisions were recorded.

• Approved July meeting minutes

Select Board

The Select Board has posted the agenda for its regular meeting on August 18, 2025. The agenda includes a packet of documents and a list of items to be discussed. The specific agenda items and documents are not detailed in the provided text.

• Select Board Regular Meeting Agenda (PDF)
• Select Board Regular Meeting Amended Agenda (PDF)
• Select Board Meeting Packet (PDF)

The Board approved the minutes of the July 30 special meeting (2-0-1) and the August 4 regular meeting (3-0-0). It granted entertainment licenses for two community clubs and approved two date changes for Town Green events (each 3-0-0). The Board also approved a two‑year Earth Removal Permit for the John E. Kanis Trust and authorized the Town Administrator to appoint the inspector (both 3-0-0). Finally, the Board approved the contract for Jon Belanger to serve as Fire Chief (3-0-0).

• Approved July 30 special meeting minutes (2-0-1)
• Approved August 4 regular meeting minutes and disclosures (3-0-0)
• Approved Bay State Chapter Antique Truck Club entertainment license (3-0-0)
• Approved Ty‑Rods Club entertainment license (3-0-0)
• Approved date change for Town Green gazebo event (Maria Valente) (3-0-0)
• Approved date change for Town Green PTSD Awareness Walk (Bob Tervo) (3-0-0)
• Approved two‑year Earth Removal Permit for John E. Kanis Trust (3-0-0)
• Approved contract with Jon Belanger as Fire Chief (3-0-0)

Housing Authority

The Lancaster Housing Authority will meet to approve minutes, a July expense sheet, and a wage match for EOHLC. The agenda includes a vacancy report, a Preservation Commission update, and the approval of checks.

• Approve minutes of July 16, 2025, meeting
• Review and approve July expense sheet
• Vacancy report for July
• Preservation Commission Committee update
• Approve wage match for EOHLC

The Lancaster Housing Authority board considered approval of the July 16, 2025 meeting minutes, the July expense sheet, a wage‑match program for EOHLC, and the year‑end financial statements. It also authorized checks to be signed by Barbara Foster and Carol Sonia and adjourned the meeting at 4:19 PM. The minutes do not record the vote tallies or whether each motion passed.

• Review and approve July 16 2025 meeting minutes – outcome not recorded
• Approve July expense sheet – outcome not recorded
• Approve Wage Match for EOHLC – outcome not recorded
• Approve year‑end statements – outcome not recorded
• Approve and sign checks by Barbara Foster and Carol Sonia – outcome not recorded
• Adjourn meeting at 4:19 PM – outcome not recorded

Conservation Commission

The Conservation Commission continued the Notice of Intent for the 2038 Lunenburg Road stormwater project until August 26, 2025 (3‑0). It also continued the request to determine applicability for removing dead trees on Seven Bridge Road until August 26, 2025 (4‑0). The board tabled the 502 Brockelman Road and 397 Center Bridge Road requests, moving them to the Open Space and Recreation Plan (4‑0). The meeting was then adjourned.

• Continue Notice of Intent for 2038 Lunenburg Road stormwater system until Aug 26, 2025 (3-0)
• Continue Request for Determination of Applicability for dead‑tree removal on Seven Bridge Road until Aug 26, 2025 (4-0)
• Table 502 Brockelman Road request and move it to the Open Space and Recreation Plan (4-0)
• Table 397 Center Bridge Road request until a Conservation Agent is in place (4-0)
• Adjourn meeting (4-0)

Board of Public Works

The Board of Public Works will meet to review road improvement bids and the status of a well on DCAMM property. The board will also discuss the hiring process and job descriptions for the Highway HEO position.

• Update on the well on DCAMM property
• Review of Highway HEO job description
• Updates on road improvement bids
• Review of lead/copper results
• Discussion of abatement requests

The Board approved the previous meeting minutes unanimously. It tabled the review of the Highway HEO job description and the discussion of water‑well abatement requests. The Board also approved replacing the Hawthorne pump house generator with a new unit estimated at $25,731. No other substantive actions were taken.

• Approved previous meeting minutes (unanimous)
• Tabled review of Highway HEO job description
• Tabled discussion of abatement requests (motion by Doug DeCesare, seconded by Krafve)
• Approved replacement of Hawthorne pump house generator (estimate $25,731)

Board of Health

The Lancaster Board of Health met on August 6, 2025 at 8:30 a.m. The meeting reviewed the agenda and discussed upcoming inspections and assignments. No formal decisions, approvals, or votes were recorded.

Agricultural Commission

The Agricultural Commission approved the minutes from the September 9, 2024 meeting. The commission noted a scholarship eligibility condition for Uilleam A. Harper and reminded members of the December 1, 2024 deadline for Chapter 61A forms. No other formal actions or votes were recorded.

• Approved minutes from September 9, 2024

Select Board

The Select Board approved the minutes from the July meetings and tabled a discussion on legal fees for a surplus property sale. It voted to waive the town's Right of First Refusal on the affordable unit at 453 Blue Heron Drive, Unit #51. The Board also appointed Donald Adams to the Board of Registrars and Valorie Parent, Judy Elwell, and Barbara Belisle to the Cultural Council, and approved several permit actions.

• Approved July 16 & 21 meeting minutes (3-0-0)
• Tabled discussion on legal fees for surplus property sale (3-0-0)
• Waived Right of First Refusal on affordable unit at 453 Blue Heron Drive #51 (3-0-0)
• Appointed Donald Adams to Board of Registrars (3-0-0)
• Appointed Valorie Parent, Judy Elwell, Barbara Belisle to Cultural Council (3-0-0)
• Tabled date change request for Seventh Day Adventist Church gazebo event (3-0-0)
• Accepted amended Earth Removal Permit language for LLEC, Inc. (3-0-0)
• Waived public hearing for renewal of Earth Removal Permit for J.E. Kanis, Inc. (3-0-0)

Board of Health

The Board approved a septic system permit for 10 Fire Road 54, granting two variances—465 ft from the house to the leach field and a well within 50 ft of the property line—by a 2‑0 vote. The June 27, 2025 meeting minutes were approved by a 3‑0 vote. The Board set the annual inventory check for September 11, 2025. No other substantive actions were taken.

• Approved Septic System Permit for 10 Fire Road 54 with two variances (2-0)
• Approved June 27, 2025 Board of Health minutes (3-0)
• Scheduled annual inventory visit for September 11, 2025
• Adjourned meeting (3-0)
• Bill Brookings to draft permit for 18 Burbank Lane distribution box
• Ms. Zediker to post mosquito control reminder online

Board of Health

The Board reviewed its agenda, discussed upcoming inspections and assignments, and considered any additional business the Chair anticipated. No actions were approved, denied, or tabled, and no votes were recorded.

Select Board

The Lancaster Select Board voted to approve the liquor and entertainment licenses requested for the 142nd Bolton Fair. Both motions passed unanimously (2‑0‑0). The Board also approved the meeting minutes and then adjourned the session.

• Approved four one‑day all‑alcohol liquor licenses and related entertainment licenses for The Bolton Fair, Inc. (2-0-0)
• Approved entertainment/public amusement licenses for Dean & Flynn, Inc. dba Fiesta Shows (2-0-0)
• Approved the meeting minutes (approved August 18, 2025) with vote 2 aye, 0 no, 1 abstention (Gifford) (2-0-1)
• Adjourned the meeting (2-0-0)

Planning Board

The Planning Board voted unanimously to approve the special permit and conditions for 512 Old Union Turnpike. It also approved the special permit for 184 Deershorn Road, granting requested zoning waivers and conditions. The hearing for 241 Chace Hill Road was continued to August 25, 2025. All votes were 5-0.

• Approved special permit and conditions for 512 Old Union Turnpike (5-0)
• Closed public hearing for 512 Old Union Turnpike (5-0)
• Approved special permit with waivers and conditions for 184 Deershorn Road (5-0)
• Closed public hearing for 184 Deershorn Road (5-0)
• Continued hearing for 241 Chace Hill Road until August 25, 2025 (5-0)
• Opened public hearing for 184 Deershorn Road (5-0)
• Adjourned meeting (5-0)

Board of Health

The Board of Health met to discuss dust complaints at 70 McGovern Boulevard and a recent incident of expired foods distributed on town property. No formal actions or approvals were adopted; the discussion noted ongoing mitigation steps and a plan to draft a food‑safety letter. The meeting concluded with a motion to adjourn that passed unanimously.

• Motion to adjourn passed (2-0-0)

Commission on Disability

The commission approved the minutes from the June meeting with minor corrections. It decided not to include Harry’s involvement in this year’s Accessibility Awareness Month activities, leaving his participation for future events. The board also discussed potential collaborations for a video project and the use of a shared online document system.

• Approved June meeting minutes (with minor corrections)
• Decided not to involve Harry in this year's LAAM activity; future involvement to be considered

Conservation Commission

The Conservation Commission continued the Notice of Intent for 2038 Lunenburg Road and Center Bridge Road until August 12, 2025. It tabled the determination for removal of dead trees on Seven Bridge Road. It approved a negative determination of applicability for a post‑and‑rail fence at 748 George Hill Road. It elected Tom Seidenberg as Chair and Dennis Hubbard as Vice‑Chair.

• Continue Notice of Intent for 2038 Lunenburg Road until Aug 12, 2025 (4-0)
• Table determination for removal of dead trees on Seven Bridge Road (4-0)
• Approve negative determination of applicability for 748 George Hill Road fence (3-0-1)
• Continue Notice of Intent for Center Bridge Road until Aug 12, 2025 (4-0)
• Elect Tom Seidenberg as Chair of the Conservation Commission (3-0-1)
• Elect Dennis Hubbard as Vice‑Chair of the Conservation Commission (3-0-1)
• Adjourn the meeting (4-0)

Board of Public Works

The board approved the prior meeting minutes unanimously. It discussed the failed generator at the George Hill pump station and will seek new quotes. Two abatement requests were each moved to Tier 1, with both motions approved unanimously.

• Approved previous meeting minutes (all in favor)
• Approved moving resident's small leak bill to Tier 1 (all in favor)
• Approved moving large water bill portion to Tier 1 (all in favor)

Select Board

The Select Board approved the July 7 meeting minutes and adopted a disclosure waiver for fire chief candidate Jon Belanger. It designated a Special Land Use Counsel with Special Municipal Employee status and appointed Shauna Sorensen to the Recreation Committee. The Board also approved a rental request for the American Legion’s PTSD Awareness Walk and entered executive session to address open‑meeting complaints.

• Approved July 7, 2025 meeting minutes (3-0-0)
• Approved Disclosure and Waiver of Public Interest for fire chief candidate (3-0-0)
• Tabled first part of land‑use counsel agenda item until counsel joined (3-0-0)
• Designated Special Land Use Counsel with Special Municipal Employee status (3-0-0)
• Appointed Shauna Sorensen to Recreation Committee, term expires 6/30/2028 (3-0-0)
• Approved Rental Application for American Legion PTSD Awareness Walk (3-0-0)
• Entered Executive Session to discuss open‑meeting complaints (3-0-0)

Recreation Committee

The Recreation Committee voted unanimously to approve the minutes from the May 28, 2025 meeting. No other formal actions or votes were taken during the session. The committee set the date for its next meeting on August 21, 2025.

• Approved May 28, 2025 meeting minutes (unanimous)
• Scheduled next meeting for August 21, 2025

Housing Authority

The Lancaster Housing Authority Board approved the minutes from the June 11, 2025 meeting and the July expense sheet. The Board also approved that Cynthia Strong and Carol Sonia may sign checks. The meeting was adjourned at 4:20 PM. Vote tallies were not recorded in the minutes.

• Approved June 11, 2025 meeting minutes (vote tally not specified)
• Approved July expense sheet (vote tally not specified)
• Approved authority for Cynthia Strong and Carol Sonia to sign checks
• Adjourned meeting at 4:20 PM (vote tally not specified)

Board of Health

The Board reviewed its agenda and discussed scheduling for upcoming health inspections. No approvals, denials, or tabled items were recorded. The meeting concluded without any formal decisions.

Select Board

The Select Board interviewed two fire chief candidates, Eric Jack and Jon Belanger. The Board voted to authorize the Town Administrator and Town Counsel to enter contract negotiations to appoint Jon Belanger as Lancaster Fire Chief. The Board also entered and exited an executive session to discuss negotiation strategies, with all motions passing unanimously.

• Authorized contract negotiations to appoint Jon Belanger as Fire Chief (3-0-0)
• Entered executive session to discuss negotiation strategies (3-0-0)
• Re‑entered open session and reaffirmed authorization for Jon Belanger appointment (3-0-0)
• Moved to recess (3-0-0)
• Moved to adjourn the meeting (3-0-0)

Board of Health

The Board of Health reviewed its agenda, discussed upcoming inspections and any additional business. No actions were approved, denied, or tabled during the meeting.

Board of Library Trustees

The trustees voted to accept the April meeting minutes (5-0-1) and the May meeting minutes (5-0-1). The board then moved to adjourn the July 9 meeting, which passed unanimously (6-0). No other actions were voted on.

• Accepted April meeting minutes (5-0-1)
• Accepted May meeting minutes (5-0-1)
• Adjourned meeting (6-0)

Conservation Commission

The Commission closed the public hearing and approved an Order of Conditions for the Lot 3 Neck Road single‑family home project, both by unanimous 3‑0 votes. It also voted to continue the Notice of Intent for 2038 Lunenburg Road and the determination request for dead‑tree removal on Seven Bridge Road until July 20. Additionally, the board tabled its reorganization discussion, approved the June 23 minutes, and adjourned the meeting, each by 3‑0 votes.

• Closed public hearing for Lot 3 Neck Road NOI (3‑0)
• Issued Order of Conditions for Lot 3 Neck Road (3‑0)
• Continued Notice of Intent for 2038 Lunenburg Road until July 20 (3‑0)
• Continued request for determination of applicability for dead‑tree removal on Seven Bridge Road until July 20 (3‑0)
• Tabled Reorganization of the Board until next meeting (3‑0)
• Approved minutes of 6/23/2025 (3‑0)
• Adjourned the meeting at 7:44 PM (3‑0)

Select Board

The Board approved the minutes of the June 16 and June 23 meetings. It appointed Maxwell Mahibir as a successor member of the Planning Board and named David R. Carr as the Select Board liaison to the Affordable Housing Trust. The Board also appointed Nicholas Cabral and Jeffrey Noble as police officers, filling the department to full staffing. Additional appointments were made to the Council on Aging, Economic Development Committee, and a town lands use application was approved for a free community event.

• Approved minutes of June 16 & 23, 2025 (3-0-0)
• Appointed Maxwell Mahibir to Planning Board (Select Board vote 3-0-0)
• Appointed David R. Carr as Affordable Housing Trust liaison (3-0-0)
• Appointed Nicholas Cabral as Police Officer (3-0-0)
• Appointed Jeffrey Noble as Police Officer (3-0-0)
• Appointed Donna Jarvis to Council on Aging (3-0-0)
• Appointed Samantha Zediker to Economic Development Committee (3-0-0)
• Approved Town Lands Use Application for free event on Lancaster Town Green (3-0-0)

Board of Health

The Board of Health reviewed the meeting agenda and set the date for the next meeting. They discussed upcoming health inspections and assigned responsibilities. No other business was addressed and no formal decisions were made.

Fire Chief Search Committee

The Fire Chief Search Committee discussed the interview results and resumes and decided to recommend only the two most qualified candidates to move forward to final interviews with the Select Board. The candidates named were Jon Belanger and Eric Jack. The Select Board later approved this recommendation on January 26, 2026.

• Recommended Jon Belanger for final interview with Select Board
• Recommended Eric Jack for final interview with Select Board
• Select Board approved the committee's recommendation on 1/26/2026

Board of Health

The Board voted 3‑0 to approve a frost wall installation 5 feet from the septic tank at 27 Burbank Lane. It also approved the May 22, 2025 meeting minutes and approved the upgrade to a new 1,500‑gallon septic tank at 585 South Meadow Road. The permit application for a distribution box at 2237 North Main Street was tabled to the next meeting. A trash‑pickup time complaint was noted as resolved.

• Approved frost wall installation 5' from septic tank at 27 Burbank Lane (3-0-0)
• Approved minutes from May 22, 2025 meeting (3-0-0)
• Approved upgrade to 1,500‑gallon septic tank at 585 South Meadow Road (3-0-0)
• Tabled permit for distribution box at 2237 North Main Street
• Closed trash pickup time violation complaint
• Assigned Recreation Director to draft letter to Bolton Fair organizers

Fire Chief Search Committee

The committee conducted first‑round in‑person interviews with four candidates, using standardized questions. One candidate was rescheduled because of work obligations. Background checks were completed after the interviews. No formal decisions were made at this meeting.

Board of Appeals

The Board of Appeals approved the minutes from the May 22 meeting. It granted a variance allowing a prefabricated two‑car garage at 33 Sandy Ridge Road. The Board also approved an inconsequential modification to the special permit for 71‑75 Main Street. The meeting was then adjourned.

• Approved May 22 minutes (5-0)
• Approved variance for 33 Sandy Ridge Road garage (5-0)
• Approved inconsequential modification to 71‑75 Main Street special permit (5-0)
• Adjourned meeting (5-0)

Board of Health

The Board of Health convened on June 25, 2025 at 8:30 a.m. to review its agenda and discuss upcoming inspections. The agenda listed a review of the agenda, inspection assignments, and any additional business. The minutes do not record any approvals, denials, or votes. Consequently, no substantive decisions were made.

Planning Board

The board approved the minutes from the June 9, 2025 meeting (4‑0). It opened the public hearing for 0 Hill Top Road and then voted to continue that hearing until July 14, 2025 (both 4‑0). The board also approved an ANR to combine lots 5A2 and 3A at 0 White Pond Road (4‑0). The meeting was adjourned (4‑0).

• Approved June 9, 2025 meeting minutes (4-0)
• Opened public hearing for 0 Hill Top Road (4-0)
• Continued hearing for 0 Hill Top Road until July 14, 2025 (4-0)
• Approved ANR to combine lots 5A2 and 3A at 0 White Pond Road (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The Board approved the minutes from the previous meeting. A motion to adjust the superintendent’s pay rate was made, seconded, and approved unanimously. The meeting was then adjourned by unanimous motion.

• Approved prior meeting minutes (unanimous)
• Approved superintendent pay rate adjustment (unanimous)
• Adjourned meeting (unanimous)

Conservation Commission

The Conservation Commission voted to issue a Certificate of Compliance for 45 Fire Road 7. It also approved the withdrawal of the Cook Conservation Parking Area extension permit and continued three pending hearings to future dates. The commission approved the amended June 10, 2025 meeting minutes.

• Approved Certificate of Compliance for 45 Fire Rd 7 (3-0)
• Approved withdrawal of Extension Permit for Cook Conservation Parking Area (3-0)
• Continued Lot 3 Neck Road hearing to July 8, 2025 (3-0)
• Continued 2038 Lunenberg Road hearing to July 8, 2025 (3-0)
• Continued Seven Bridge Road hearing to July 22, 2025 (3-0)
• Approved amended 6/10/25 meeting minutes (4-0)

Select Board

The Lancaster Select Board voted to approve a contract with John Woodsmall III as the new Town Administrator. The motion was moved by Ralph A. Gifford, seconded by Chair Jason A. Allison, and passed unanimously with three Ayes and no Noes or Abstentions. The Board also approved entering an Executive Session to comply with Massachusetts General Law Chapter 30A, which passed unanimously.

• Approved contract with new Town Administrator John Woodsmall III (3-0-0)
• Approved motion to enter Executive Session for MGL 30A compliance (3-0-0)

Council on Aging

The Council on Aging Committee unanimously approved the April 2025 meeting minutes. The committee agreed to move forward with and forward Donna Jarvis's letter of intent for the upcoming COA opening to the Select Board. No other substantive actions were decided at this meeting.

• Approved April meeting minutes (unanimous)
• Committee agreed to forward Donna Jarvis letter of intent to Select Board

Board of Health

The Board of Health reviewed its agenda and discussed upcoming inspections and assignments. No formal actions were approved, denied, or tabled during this meeting.

Fire Chief Search Committee

The Lancaster Fire Chief Search Committee reviewed 14 applicants and identified five who meet the required qualifications. Those five candidates will be interviewed on June 26, 2025. Committee members also agreed to submit proposed interview questions for review before the interviews take place.

• Advanced five candidates to interview stage (interviews scheduled for June 26, 2025)
• Agreed to submit proposed interview questions for review prior to interviews

Commission on Disability

The commission approved the minutes from the May 2025 meeting, noting two changes. They also decided to reschedule the July meeting to July 22, 2025 at 6 p.m. No other formal actions were taken.

• Approved May meeting minutes with two changes
• Rescheduled July meeting to July 22 2025 at 6 p.m.

Finance Committee

The committee elected Richard Trussell as Chair, Roy Rezac as Vice‑Chair, and Michael Pultorak as Clerk. Minutes from the April 14 and May 5 meetings were approved. Members postponed filling three additional representative positions until the next meeting. The next meeting was set for July 15, 2025 at 6:30 pm.

• Elected Richard Trussell as Finance Committee Chair (vote 3-0-1)
• Elected Roy Rezac as Vice‑Chair (vote 3-0-1)
• Elected Michael Pultorak as Clerk (vote 4-0-0)
• Approved minutes of 4/14/25 and 5/5/25 (vote 3-0-1)
• Postponed appointment of additional committee positions to next meeting
• Scheduled next meeting for July 15, 2025 at 6:30 pm
• Adjourned meeting (vote 4-0-0)

Select Board

The Select Board approved the June 2 and June 3 Open Session minutes and re‑appointed members of the Historical Commission, Memorial Day Committee, and Recreation Committee. The Board then moved into executive session to plan contract negotiations with Town Administrator candidate John Woodsmall III and Finance Director Cheryl Gariepy. A second executive session was called to develop litigation strategy regarding a breach‑of‑contract matter, and the Board did not reconvene in open session.

• Approved June 2 and June 3 Open Session minutes (3-0-0)
• Approved re‑appointments for Historical Commission, Memorial Day Committee, and Recreation Committee (3-0-0)
• Entered executive session to discuss contract negotiations with John Woodsmall III and Cheryl Gariepy (3-0-0)
• Entered executive session to discuss litigation strategy over Michael Hanson breach‑of‑contract case (3-0-0)

Community Preservation Act Committee

The Community Preservation Committee approved the May 15, 2025 minutes with a 5‑yes, 1‑abstain vote. The town website was reported as satisfactory with no edits needed. The committee unanimously voted 6‑0 to cancel the July CTC meeting. The meeting was then adjourned by a unanimous 6‑0 vote.

• Approved May 15, 2025 minutes (5‑yes, 1‑abstain)
• Cancelled July CTC meeting (6‑yes, 0‑no)
• Adjourned meeting (6‑yes, 0‑no)

Housing Authority

The Lancaster Housing Authority Board approved the May 14 minutes, the May expense sheet, and the bad‑debt write‑offs as presented. The board also authorized Ms. Sonia and Ms. Foster to sign checks. All actions were adopted after motions and votes recorded in the minutes.

• Approved May 14, 2025 minutes (motion by Largey, seconded by Foster)
• Approved May expense sheet (motion by Foster, seconded by Largey)
• Approved bad‑debt write‑offs (motion by Largey, seconded by MacGrory)
• Authorized Ms. Sonia and Ms. Foster to sign checks

Board of Library Trustees

The Trustees approved Assistant Library Director Rachel Rosengard’s contract and Director Mulé’s performance review, each by a 6‑0 vote. They also appointed Trustee Brummer as the liaison to the Friends of the Thayer Memorial Library, also by a 6‑0 vote. The meeting concluded with all business adjourned at 8:05 PM.

• Entered executive session (6‑0)
• Exited executive session (6‑0)
• Reopened the meeting (6‑0)
• Approved Assistant Library Director Rachel Rosengard’s contract (6‑0)
• Approved Director Mulé’s performance review (6‑0)
• Appointed Trustee Brummer as liaison to the Friends of the Thayer Memorial Library (6‑0)

Conservation Commission

The Conservation Commission voted 3‑0 to issue a negative determination for the “Welcome to Lancaster” sign at Bartlett Conservation Area. It also voted 3‑0 to continue the Notice of Intent for Lot 3 Neck Road to the June 23 meeting. Finally, the commission approved the Order of Conditions for 10 Fire Road 54, including a driveway amendment, by a 3‑0 vote.

• Denied ‘Welcome to Lancaster’ sign (negative determination) (3-0)
• Continued Lot 3 Neck Road Notice of Intent to June 23 meeting (3-0)
• Approved Order of Conditions for 10 Fire Road 54 with driveway amendment (3-0)

Select Board

The Select Board approved Jason Allison as liaison to work with Interim Administrator Jeff Nutting on a proposed Town Administrator contract, passing the motion 3-0-0. The Board also voted to enter Executive Session to discuss contract negotiations, also passing 3-0-0. The June 4, 2025 meeting was cancelled after the Town Administrator decision was reached, and the regular meeting start time was changed to 7:00 pm. A special session is scheduled for June 9, 2026 to ratify the contract for the chosen Town Administrator.

• Approved Jason Allison as liaison to draft Town Administrator contract (3-0-0)
• Approved entry into Executive Session to discuss contract negotiations (3-0-0)
• Cancelled June 4, 2025 meeting after Town Administrator decision was reached
• Changed regular Select Board meeting start time to 7:00 pm
• Scheduled special session on June 9, 2026 to ratify Town Administrator contract
• Noted Town Offices will be closed on June 19, 2025 for Juneteenth holiday

Board of Public Works

The board approved the previous meeting minutes and signed pending abatements. It voted to abate the 2021 CE Floyd invoice and to raise Superintendent Scott MacDonald’s rate from step 4 to step 6. The board declined to pursue the recommended roundabout and stop‑sign projects at this time and adjourned the meeting.

• Approved minutes from the prior meeting (unanimous)
• Abated the 2021 CE Floyd invoice (all in favor)
• Signed abatements previously approved (unanimous)
• Increased Superintendent Scott MacDonald’s rate to step 6 (all in favor)
• Declined to implement roundabout/stop‑sign recommendations (unanimous)
• Adjourned meeting (all in favor)

Select Board

The Select Board voted unanimously to support three grant applications, including a feasibility study for Old Town Hall and an environmental assessment for the Memorial School. It also appointed Roberta Winsor as the Housing Authority tenant representative and approved a license date change for the FC Stars Night event. The Board entered executive session to discuss contract negotiations with the Finance Director.

• Approved minutes of May 19, 2025 meeting (3-0-0)
• Approved support for three grant applications (3-0-0)
• Appointed Roberta Winsor as Housing Authority Tenant Representative (3-0-0)
• Appointed Brian Keating as Alternate Representative to Montachusett Regional Planning Council (3-0-0)
• Approved annual re‑appointments of listed officials (3-0-0)
• Approved rental application for Lancaster Land Trust free give‑or‑take event (3-0-0)
• Approved license date change for FC Stars Night (3-0-0)
• Entered executive session to discuss contract negotiations with Finance Director (3-0-0)

Recreation Committee

The Lancaster Recreation Committee met on May 28, 2025 via Zoom. Members reviewed a draft letter to the Select Board outlining committee priorities, including DCAM involvement and a grant application for Memorial School reuse due June 3. They discussed potential inclusion of MRE basketball courts and soccer fields in the school budget and the need for a feasibility study for soccer fields. The committee also noted plans to rehabilitate the tennis court behind the Community Center with drainage installation. No formal actions or votes were taken.

Conservation Commission

The Conservation Commission approved revised language for Conditions 25 and 26 of the Order of Conditions for the 0 Hilltop Road project. It also issued a Positive Determination 2A for the CSX railroad vegetation management plan, continued two Notices of Intent to the June 10 meeting, required a peer review of a subdrain near a cold‑water fishery, and granted a waiver under bylaw 215 D6 for a vernal‑pool alteration.

• Approved amended Order of Conditions for 0 Hilltop Road (Conditions 25 & 26) – unanimous 4‑0
• Issued Positive Determination 2A for CSX railroad Vegetation Management Plan – unanimous 4‑0
• Continued Notice of Intent for Lot 3 Neck Road to June 10 meeting – unanimous 4‑0
• Continued Notice of Intent for 2038 Lunenberg Road stormwater system to June 10 meeting – unanimous 4‑0
• Approved motion to require peer review of subdrain discharging into cold‑water fishery – unanimous 4‑0
• Granted waiver under bylaw 215 D6 for vernal‑pool alteration – unanimous 4‑0

Board of Appeals

The Board approved the minutes from the March 27, 2025 meeting by a 3‑0 vote. It closed the public hearing on the 68 High Street special permit and then approved that permit, both by unanimous 4‑0 votes. The Board also approved keeping a yield sign at the MCO Cottages/Jones Crossing site and adjourned the meeting, each by a 4‑0 vote.

• Approved March 27 minutes (3-0)
• Closed hearing on 68 High Street special permit (4-0)
• Approved special permit for 68 High Street porch extension (4-0)
• Approved keeping yield sign at MCO Cottages/Jones Crossing (4-0)
• Adjourned meeting at 7:19 p.m. (4-0)

Recreation Committee

The committee did not achieve a quorum, so the meeting was not called to order. Consequently, no items were approved, denied, or otherwise acted upon. The meeting was adjourned without any decisions.

Board of Health

The Board of Health agreed that Mr. Brookings will draft and sign permits for distribution boxes at 88 Fitch Road, 825 Brockelman Road, 1292 North Main Street, and 2237 North Main Street. The minutes from the April meetings were approved with a correction after a 2-0-1 vote. The meeting was then adjourned by a 2-0-0 vote.

• Agreed Mr. Brookings will draft and sign permit for 88 Fitch Road distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 825 Brockelman Road distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 1292 North Main Street distribution box (no objections)
• Agreed Mr. Brookings will draft and sign permit for 2237 North Main Street distribution box (no objections)
• Approved minutes with correction (vote 2-0-1)
• Adjourned meeting (vote 2-0-0)

Council on Aging

The committee unanimously approved the April meeting minutes. It decided not to hold a July meeting and scheduled the next sessions for June 18 and August 20, 2025. No vote tally was recorded for the schedule decision.

• Approved April meeting minutes (unanimous)
• Decided not to meet in July; scheduled meetings for 6/18/25 and 8/20/25 (no vote recorded)

Commission on Disability

The commission approved the April meeting minutes with amendments. No other formal actions were taken; the board discussed high‑school building accessibility, Accessibility Awareness Month ideas, canvassing updates, and a computer access issue, but none were voted on or decided.

• Approved April meeting minutes (as amended)

Select Board

The Board elected Jason Allison as Chair (3-0-0) and appointed David Carr as Clerk (3-0-0). Allison was also named signer of the town's financial warrants (2-1-0). The Board approved releasing the $50,000 Chisholm Bond after outstanding bills are settled (3-0-0) and voted to petition the General Court to exempt the Lancaster Police Department from civil service (3-0-0). Additional actions included scheduling Town Administrator candidate interviews for June 3, 2025 and accepting a $1,000 donation for the adult co‑ed softball league (3-0-0).

• Elected Jason Allison as Select Board Chair (3-0-0)
• Appointed David Carr as Clerk (3-0-0)
• Named Jason Allison as signer of financial warrants (2-1-0)
• Approved release of Chisholm Bond contingent on paying outstanding bills (3-0-0)
• Petitioned General Court to exempt Lancaster Police Department from civil service (3-0-0)
• Scheduled Town Administrator interviews for June 3, 2025
• Accepted $1,000 donation for Adult Co‑Ed Softball League (3-0-0)
• Approved minutes of April 7, April 23, and May 5 meetings (3-0-0)

Community Preservation Act Committee

The Community Preservation Committee approved the April 17, 2025 meeting minutes with a unanimous 5‑0 vote. The committee then adjourned the May 15, 2025 meeting by a unanimous 5‑0 vote.

• Approved April 17, 2025 minutes (5-0)
• Adjourned meeting (5-0)

Housing Authority

The Lancaster Housing Authority Board considered and voted on several items: approval of the April 9 minutes, the April expense sheet, the State Wage Match sheet, net income limits, Fair Market Rents, Amendment #12 to contract CFA 5001, and a change of the July 2025 board meeting date to July 16. The minutes list each motion and the names of members who voted, but do not record how each member voted, so the outcomes are not specified.

• Approve April 9, 2025 meeting minutes (outcome not recorded)
• Approve April expense sheet (outcome not recorded)
• Approve State Wage Match sheet (outcome not recorded)
• Approve net income limits for state‑aided housing (outcome not recorded)
• Approve Fair Market Rents for state‑aided housing (outcome not recorded)
• Approve Amendment #12 to contract CFA 5001 (outcome not recorded)
• Approve change of July 2025 board meeting date to July 16, 2025 (outcome not recorded)
• Approve and sign checks (outcome not recorded)

Board of Library Trustees

The trustees voted 5‑0 to reappoint Emily Rose as Chair, Adam Zand as Vice Chair, and Frank Streeter as Secretary. A motion to accept the March meeting minutes passed 4‑0‑1, with one abstention. Approval of the April minutes was postponed because a quorum was not present. The meeting was adjourned by a 5‑0 vote.

• Reappointed Emily Rose as Chair (5-0)
• Reappointed Adam Zand as Vice Chair (5-0)
• Reappointed Frank Streeter as Secretary (5-0)
• Accepted March meeting minutes (4-0-1)
• Postponed approval of April minutes (no quorum)
• Adjourned meeting (5-0)

Board of Public Works

The Board approved the prior meeting minutes and adopted a new policy fining residents $100 for unread water meters after 30 days. Rick Krafve was appointed as the new chairman. Water rates were set to increase beginning with the July billing cycle. The meeting was then adjourned.

• Approved minutes from previous meeting (unanimous)
• Approved $100 fine for unread water meters after 30 days (all in favor)
• Appointed Rick Krafve as chairman (all in favor)
• Decided water rates will increase for July billing cycle
• Deferred action on 2021 C E Floyd contractor invoice
• Adjourned meeting (motion passed)

Conservation Commission

The Commission voted to close the hearing on the 10 Fire Road 54 project, excluding the dock from the Order of Conditions. It also voted to continue the Notice of Intent for Lot 3 Neck Road to the next meeting, the Notice of Intent for 2038 Lunenberg Road to the May 27 meeting, and the removal‑of‑dead‑trees request to the June 24 meeting.

• Close 10 Fire Road 54 hearing (Lavallee motion, seconded by Hubbard) – passed with ayes from Lavallee, Hubbard, Seidenberg; Mallette and Fawcett unable to vote
• Continue Lot 3 Neck Road Notice of Intent (Hubbard motion, seconded by Mallette) – passed with ayes from Hubbard, Lavallee, Fawcett, Mallette, Seidenberg
• Continue 2038 Lunenberg Road stormwater Notice of Intent (Hubbard motion, seconded by Mallette) – passed with ayes from Hubbard, Fawcett, Lavallee, Mallette, Seidenberg
• Continue Seven Bridge Road dead‑tree removal request (Mallette motion, seconded by Fawcett) – passed with ayes from Hubbard, Fawcett, Lavallee, Mallette, Seidenberg

Planning Board

The Planning Board voted 3‑0 to table the minutes from April 16, 2025. It also voted 3‑0 to continue the special‑permit hearing for 512 Old Union Turnpike until June 9, 2025. Finally, the Board approved the draft Order of Conditions for the 357 Sterling Road site plan with a 3‑0 vote.

• Tabled April 16, 2025 meeting minutes (3-0)
• Continued 512 Old Union Turnpike special‑permit hearing until June 9, 2025 (3-0)
• Adopted draft Order of Conditions for 357 Sterling Road (3-0)

Finance Committee

The committee voted unanimously to move $100,000 from Free Cash into the Reserve Fund as part of the FY25 operating budget (Article 1). It also approved a $100,000 allocation from Free Cash for FY26 DCAMM funding (Article 19). Both motions passed with a 4‑0‑0 vote.

• Approved $100,000 transfer to Reserve Fund (Article 1 FY25) – vote 4-0-0
• Approved $100,000 DCAMM funding from Free Cash (Article 19 FY26) – vote 4-0-0

Select Board

The Select Board appointed Beth Currie to the Council on Aging, with a term ending June 30, 2026, by a unanimous 3‑0 vote. The Board also approved an entertainment license for the 2025 Unified 5K event scheduled for May 21, 2025, from 8:30 a.m. to 11:30 p.m., again by a unanimous 3‑0 vote. The meeting was adjourned at 6:07 p.m. after a unanimous motion to adjourn.

• Appointed Beth Currie to Council on Aging (term to 6/30/2026) – vote 3-0
• Approved entertainment license for Unified 5K (May 21, 2025, 8:30 am‑11:30 pm) – vote 3-0
• Motion to adjourn passed – vote 3-0

Board of Health

The Board of Health decided that Mr. Brookings will draft and sign the permit for the new septic system and accessory dwelling unit at 9 Fitch Road. The Board also approved the minutes from the March 28, 2025 meeting with a 2‑0‑0 vote. The meeting was then adjourned by a 2‑0‑0 vote.

• Draft and sign ADU permit for 9 Fitch Road (unanimous agreement)
• Approve March 28, 2025 Board of Health minutes (2-0-0)
• Adjourn meeting (2-0-0)

Council on Aging

The Council on Aging committee unanimously approved the minutes from the March meeting. No other formal actions were voted on; the meeting included updates on programming, garden materials, upcoming events, and a potential new council member, but these were discussed without a recorded decision.

• Approved March meeting minutes (unanimous)

Select Board

The Select Board approved the minutes from the April 1 meeting and entered an Executive Session. It voted unanimously to recommend affirmative action on several Town Meeting warrant articles, including the deficit, capital budget, and repeal of the Property Disposal Committee. The Board also endorsed the Fire Chief search process and appointed a liaison for that effort.

• Approved April 1 meeting minutes (2-0-0)
• Entered Executive Session (2-1-0)
• Approved Finance Director contract (consensus) (3-0-0)
• Recommended affirmative action on Town Meeting Article 2 (deficit) (3-0-0)
• Recommended affirmative action on Town Meeting Article 9 (capital budget) (3-0-0)
• Recommended affirmative action on Town Meeting Article 14 (repeal Property Disposal Committee) (3-0-0)
• Endorsed Fire Chief search process pending Town Meeting vote (3-0-0)
• Appointed Jason Allison as liaison for Fire Chief search (3-0-0)

Conservation Commission

The Conservation Commission held a remote meeting to review the mitigation, planting, septic and site development plans for the reconstruction of a single‑family home at 10 Fire Road 54. Members asked for clarification on silt fences, irrigation, septic removal and construction phasing, and the Chair noted the need for written determinations. No votes or formal approvals, denials, or tablings were recorded.

Community Preservation Act Committee

The Community Preservation Committee approved the March 20, 2025 meeting minutes unanimously. The committee also approved the CPA-related text for the Town Warrant and adopted the draft Annual CPA Plan for FY 2026, each with a 5‑0 vote. The meeting was then adjourned.

• Approved March 20, 2025 minutes (5-0)
• Approved CPA text for Town Warrant (5-0)
• Approved Annual CPA Plan 2026 (5-0)
• Adjourned meeting (5-0)

Recreation Committee

The Recreation Committee voted to approve the March 27, 2025 meeting minutes with a unanimous vote. No other motions or votes were taken; the meeting focused on project updates and upcoming events. The committee set the next meeting for May 22, 2025.

• Approved March 27, 2025 meeting minutes (unanimous)
• Scheduled next meeting for May 22, 2025

Planning Board

The Board voted 3‑0 to enter an Executive Session. It then approved the Integrated Plan Overlay District amendment, the Flood Plain amendment, the Ground‑Mounted Solar Photovoltaic amendment, and the Accessory Dwelling Units amendment, each by a 3‑0 vote. All recommendations were to be presented for approval at Town Meeting.

• Entered Executive Session (3-0)
• Approved Integrated Plan Overlay District zoning amendment (3-0)
• Approved Flood Plain zoning amendment (3-0)
• Approved Ground‑Mounted Solar Photovoltaic zoning amendment (3-0)
• Approved Accessory Dwelling Units zoning amendment (3-0)

Council on Aging

The Lancaster Council on Aging committee meeting on April 16, 2025 did not have a quorum. As a result, the meeting was not called to order and no decisions were made.

Commission on Disability

The Commission on Disability approved the March meeting minutes with amendments. No other formal actions, approvals, or denials were recorded; the remainder of the agenda consisted of reports, project updates, and planning discussions.

• Approved March meeting minutes as amended

Finance Committee

The committee unanimously approved several warrant articles, including the FY25 Capital Budget, the Compensation Plan, and funding for the Community Preservation Committee. It also approved the DCAMM funding, the removal of the police department from civil service, and a $400,000 appropriation for the DPW roof project. The committee declined to make a recommendation on repealing the town by‑law for disposal of property. Additionally, it recommended adopting the modified FY26 budget that reallocates $26,000.

• Approved FY25 Capital Budget (Article 2) – motion passed 4-0-0
• Approved Compensation Plan (Article 10) – motion passed 4-0-0
• Approved Community Preservation Committee funding (Article 11) – motion passed 4-0-0
• Declined to recommend repeal of disposal by‑law (Article 14) – motion passed 4-0-0
• Approved DCAMM funding (Article 19) – motion passed 4-0-0
• Approved removal of police from civil service (Article 20) – motion passed 4-0-0
• Recommended adoption of modified FY26 budget with $26,000 reallocation – motion passed 4-0-0
• Approved $400,000 appropriation for DPW roof – motion passed 4-0-0

Board of Assessors

The Board accepted the March 19, 2025 regular meeting minutes with a 2-0-0 vote. The Chair then moved, and the Board approved, a motion to end the public meeting and enter executive session to consider FY 2025 statutory and CPA exemptions, real‑property tax abatement applications, and to approve prior executive‑session minutes. Both motions passed unanimously.

• Accepted March 19, 2025 regular meeting minutes (2-0-0)
• Approved motion to end meeting and enter executive session to discuss tax exemptions and approve prior executive‑session minutes (2-0-0)

Housing Authority

The Lancaster Housing Authority Board approved the minutes from March 12, 2025 and the March expense sheet. It also approved the ARPA fire alarm upgrade project. The Board voted to add Barbara Foster as an authorized signer on the bank account and approved Ms. Sonia and Ms. Fahey to sign checks. The meeting was adjourned at 4:37 PM.

• Approved March 12, 2025 minutes (unanimous)
• Approved March expense sheet (unanimous)
• Approved ARPA fire alarm upgrade project (unanimous)
• Approved Barbara Foster as additional bank account signer (unanimous)
• Approved Ms. Sonia and Ms. Fahey to sign checks (unanimous)
• Adjourned meeting at 4:37 PM (unanimous)

Board of Library Trustees

The trustees voted 5‑0 to accept the minutes from the February meeting. They later voted 5‑0 to adjourn the April 9 meeting. No other substantive actions were decided during this session.

• Accepted February meeting minutes (5-0)
• Adjourned meeting (5-0)

Conservation Commission

The Conservation Commission voted unanimously to lift the 2021 enforcement order on 2038 Lunenburg Road. It also approved an Order of Conditions with Standard Conditions for 121 Fire Road 11 and closed that hearing. Hearings for 10 Fire Road 54 and the Lot 3 Neck Road single‑family home were postponed to the April 22 meeting.

• Lift 2021 enforcement order on 2038 Lunenburg Road (4-0)
• Issue Order of Conditions with Standard Conditions for 121 Fire Road 11 (4-0)
• Close hearing for Notice of Intent – 121 Fire Road 11 (4-0)
• Bring hearing for Notice of Intent – 10 Fire Road 54 to April 22 meeting (4-0)
• Continue hearing for Lot 3 Neck Road (single‑family home) to April 22 meeting (4-0)

Agricultural Commission

The Agricultural Commission approved the minutes from the March 3, 2024 meeting. No other actions or votes were recorded; the remaining agenda items were informational updates and discussion.

• Approved March 3, 2024 meeting minutes

Select Board

The board approved the minutes from the March 17 meeting and postponed the executive session. It appointed Telma Costa as Treasurer/Collector, approved the May 12 town election warrant, and adopted Option One of the Division of Capital Asset Management proposal. The FY2026 Annual Town Meeting warrant articles and an amended FY2026 budget were also approved. Additionally, Jen Hedstrom was appointed to the Memorial Day Committee and several permits for Town Green use were granted.

• Approved March 17, 2025 minutes (2-0-0)
• Tabled Executive Session to a later meeting (2-0-0)
• Appointed Telma Costa as Treasurer/Collector (2-0-0)
• Approved May 12, 2025 Town Election Warrant (2-0-0)
• Adopted Option One of the DCAMM proposal (3-0-0)
• Approved FY2026 Annual Town Meeting Warrant Articles (3-0-0)
• Approved amended FY2026 budget (3-0-0)
• Appointed Jen Hedstrom to Memorial Day Committee (3-0-0)

Board of Health

The Board of Health met on April 2, 2025 at 8:30 a.m., called to order by Chair Jeff Paster. Members present were Chair Jeff Paster and member Sheilla Roach‑Mallette, with Bill Brookings and Samantha Zediker in attendance. The agenda items discussed included upcoming inspections and other business, but no actions were voted on or decided. The meeting adjourned at 9:03 a.m.

Board of Health

The Board approved the minutes from the February 27, 2025 meeting. It approved an irrigation well request for Cavicchio Landscaping on Pine Hill Road. The Board decided to keep two Vasco V4 translator devices in the Health and Human Services office. Several permits were authorized without a vote and Title V inspections were reported as passed.

• Approved minutes from Feb 27, 2025 (2-0-0)
• Approved irrigation well request for Cavicchio Landscaping on Pine Hill Road (2-0-0)
• Decided to keep two Vasco V4 translator devices in HHS office (no vote recorded)
• Permit for 2824 Main Street upgrade to be drafted and signed (no vote needed)
• Permit for 385 White Pond Road distribution box to be drafted (no vote needed)
• Transfer permits for Lots 18 & 20 Laurel Hill Road to be processed (no vote needed)
• Permit for 75 Beach Ave. to be drafted and signed (no vote needed)
• Title V inspections for listed properties passed; no further action required

Board of Appeals

The Board tabled the minutes from 2/27/2025. It closed the public hearing on 436 South Meadow Road and then approved a variance for an accessory structure there, imposing specific setback and overhang conditions. The Board deferred discussion of a request to change two yield signs to stop signs until the April 24, 2025 meeting. The meeting was adjourned at 7:26 PM.

• Minutes from 2/27/2025 were tabled
• Closed hearing on 436 South Meadow Road (4-0)
• Approved variance for accessory structure at 436 South Meadow Road with setback and overhang conditions (4-0)
• Deferred stop‑sign change request to April 24, 2025 meeting
• Adjourned meeting (4-0)

Recreation Committee

The committee voted to approve the minutes from the February 27, 2025 meeting. The motion passed unanimously. No other actions or votes were recorded during the session.

• Approved February 27, 2025 meeting minutes (unanimous)

Conservation Commission

The commission voted 3‑0 to continue the Notice of Intent hearing for 10 Fire Road 54 until April 8 2025. It also approved continuances for 121 Fire Road 11 and Lot 3 Neck Road, each 5‑0, and kept a prior continuance for the Seven Bridge Road tree‑removal request until May 13 2025. Commissioners agreed to work from the most‑to‑least used open‑space parcels and to discuss Cook Conservation at the next meeting. The meeting was adjourned 5‑0 at 9:53 p.m.

• Continue hearing on Notice of Intent for 10 Fire Road 54 until April 8, 2025 (3-0)
• Continue Notice of Intent for 121 Fire Road 11 until April 8, 2025 (5-0)
• Continue Notice of Intent for Lot 3 Neck Road (single‑family home) until April 8, 2025 (5-0)
• Continue Request for Determination of Applicability for Seven Bridge Road tree removal until May 13, 2025 (previously continued)
• Work from most to least used open‑space parcels (decision)
• Discuss Cook Conservation at next meeting (decision)
• Adjourn meeting (5-0)

Board of Public Works

The Board approved the minutes from the previous meeting. The discussion on the 0 Hilltop project was tabled. A motion to have the state replace the sidewalks at the 117 intersection was adopted with all members in favor.

• Approved prior meeting minutes
• Tabled 0 Hilltop discussion
• Approved motion to replace 117‑intersection sidewalks (all in favor)

Community Preservation Act Committee

The Community Preservation Committee approved the February 20, 2025 meeting minutes with a unanimous 6‑0 vote. No other actions were decided; discussions covered the vacant admin position and possible future housing‑fund transfers, but no approvals were made. The meeting was then adjourned by a unanimous 6‑0 vote.

• Approved February 20, 2025 minutes (6-0)
• Adjourned meeting (6-0)

Recreation Committee

The committee did not have a quorum, so the meeting was not called to order. As a result, no agenda items were considered, and no actions were approved, denied, or postponed. The meeting was adjourned.

Council on Aging

The council unanimously approved the minutes from the February meeting. Members nominated Sheila Mallette as interim Chairperson of the Council on Aging, she accepted, and the council approved her appointment unanimously. No other substantive actions were taken.

• Approved February meeting minutes (unanimous)
• Approved Sheila Mallette as interim Chairperson (unanimous)