Mahtomedi public meetings in 2023

Environmental Commission

The Environmental Commission will meet to discuss an EAB Grant presented by Emily Ball of WSB. The body will also discuss the 2024 RITE of Spring event.

• EAB Grant presentation by Emily Ball, WSB
• 2024 RITE of Spring Event planning

City Council

The Mahtomedi City Council is meeting for a strategic planning workshop, not for regular business. The agenda contains no specific action items, ordinances, or contracts — only the scheduled time and location for the planning session.

• Strategic planning workshop session

City Council

The City Council will review the 2024 Annual City Budget, the 2024-2028 Capital Improvement Plan, and a proposed tax levy. The agenda also includes a resolution for a 2024 street and utility improvement project and an ordinance regarding annual fee schedules.

• 2024 Annual City Budget and 2024-2028 Capital Improvement Plan
• 2024 Street and Utility Improvement Project resolution
• Ordinance adopting an annual fee schedule
• Resolution for I and I Grant Application
• Approval of 2023 Audit Engagement Statement of Work

City Council

The City Council will review requests for electronic sign conversions at 900 and 850 Wildwood Road, as well as a driveway variance at 9124 Ideal Ave. The meeting also includes proposed amendments to city definitions, wind energy systems, and the land use table.

• Conditional Use Permit for electronic sign at 900 Wildwood Road
• Conditional Use Permit for electronic sign at 850 Wildwood Road
• Driveway variances for 9124 Ideal Ave involving wetland buffers
• Ordinance amendments regarding Wind Energy Conversion Systems and Land Use Table
• Approval of $8,384.99 construction pay voucher for Greenwood Ditch Drainage Improvement Project

Park Commission

The Mahtomedi Parks Commission will review Lake Links Trail counters and plan a skating party for January 2024. The body will also receive updates on the Dwinnell Nature Area and Streetcar Park improvements.

• Lake Links Trail Counters
• Skating Party scheduled for January 21, 2024 (backup date January 28)
• Dwinnell Nature Area update
• Streetcar Park Improvements update

Environmental Commission

The Mahtomedi Environmental Commission will discuss the Sustainability Plan work with Roxy Robertson from WSB. The agenda also includes approval of the October 9, 2023 minutes and other routine items.

• Discussion of Sustainability Plan work with Roxy Robertson from WSB
• Approval of October 9, 2023 meeting minutes
• Future agenda items include Sustainability Plan

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on Nov. 8, 2023, to consider three conditional use permit requests for electronic graphic display signs, a variance request for a driveway in a wetland buffer, and proposed amendments to the city's zoning ordinance regarding wind energy systems. The commission will make recommendations to the City Council for its Nov. 21 meeting.

• Conditional use permit for electronic sign at 900 Wildwood Rd. (SCF RC Funding IV LLC)
• Conditional use permit and variance for electronic sign at 850 Wildwood Rd. (HIS Land Co. LLC)
• Two variances for driveway in wetland buffer at 9124 Ideal Ave. (East Performance LLC)
• Ordinance amendments to Sections 11.01 (definitions, WECS, land use table)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on three conditional use permit requests to convert existing signs to electronic changeable copy signs at 900 and 850 Wildwood Road, and a variance request for a driveway within a wetland buffer at 9124 Ideal Avenue. The commission will also consider amendments to the zoning ordinance regarding definitions, wind energy systems, and the land use table. The agenda includes approval of the previous meeting's minutes and staff updates.

• Conditional use permit for electronic sign at 900 Wildwood Road (PID 31.030.21.22.0012)
• Conditional use permit for electronic sign at 850 Wildwood Road (PID 31.030.21.22.0011)
• Variance request for driveway within wetland buffer at 9124 Ideal Avenue
• Ordinance amendments to Section 11.01 (definitions, WECS, land use table)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on four items: two requests to convert existing nonconforming sign cabinets to electronic graphic displays, a request for two variances to build a driveway within a wetland buffer, and proposed amendments to the zoning ordinance regarding wind energy systems. The Commission will make recommendations to the City Council for its November 21 meeting.

• Conditional use permit for electronic sign at 900 Wildwood Rd. (SCF RC Funding IV LLC)
• Conditional use permit and variance for electronic sign at 850 Wildwood Rd. (HIS Land Co. LLC)
• Two variances for driveway in wetland buffer at 9124 Ideal Ave. (East Performance LLC)
• Ordinance amendments to Sections 11.01 (definitions, WECS, land use table)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on Nov. 8, 2023, to consider three conditional use permit requests and several ordinance amendments. The commission will make recommendations to the City Council for its Nov. 21 meeting. The requests include converting two existing sign cabinets to electronic displays, two variances for a driveway, and amendments to zoning definitions and wind energy regulations.

• Conditional use permit for electronic sign at 900 Wildwood Rd. (SCF RC Funding IV LLC)
• Conditional use permit and variance for electronic sign at 850 Wildwood Rd. (HIS Land Co. LLC)
• Two variances for driveway in wetland buffer at 9124 Ideal Ave. (East Performance LLC)
• Ordinance amendments to Sections 11.01 (definitions, WECS, land use table)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on four items: three conditional use permit and variance requests for signs and a driveway, and proposed amendments to the city's zoning ordinance regarding wind energy systems and land use definitions. The commission will make recommendations to the City Council for its November 21 meeting.

• Conditional use permit for electronic graphic display sign at 900 Wildwood Rd. (SCF RC Funding IV LLC)
• Conditional use permit and variance for electronic graphic display sign at 850 Wildwood Rd. (HIS Land Co. LLC)
• Two variances for driveway within wetland buffer and waiver of hard surfacing at 9124 Ideal Ave. (East Performance LLC)
• Ordinance amendments to Sections 11.01 (definitions, WECS, land use table)

City Council

The feasibility report outlines a plan to rehabilitate approximately 2.8 miles of roadway in Mahtomedi. Proposed work includes street reconstruction, pavement replacement, and utility upgrades such as new water mains and sidewalk installations.

• Estimated project cost of $2,278,785
• Street reconstruction for Bryant Avenue, Greenwood Street, McGregor Avenue North, and Kenwood Street
• Bituminous removal and replacement for Wildwood Bay Drive, Harmony Drive, Grove Street, and Wedgewood Drive
• Mill and overlay for Echo Lake Boulevard, Juniper Street, Dahlia Street, and Forest Trail
• Installation of a new 6-inch water main near the high school parking lot

City Council

The City Council is considering a proposed five-year Capital Improvement Plan covering infrastructure and parks. The plan includes scheduled projects for streets, water utilities, and public facilities through 2028.

• $15,000,000 Fire Station/City Hall project proposed for 2027
• Hwy 244 planning, design, and construction projects scheduled for 2025-2027
• CSAH 12 Improvement Project Phase II (East Ave to Ideal) totaling $590,000 in 2024
• 2024 Street Improvements totaling $2,150,000
• Parks improvements including KA Trail Extension and Safe Routes to School projects

City Council

The Council approved a resolution for the Stillwater Road (CSAH 12) Phase 2 improvement project, which has an estimated cost of $7,287,987. The meeting also addressed updates to building height measurements and land use tables in the city code.

• Resolution for Stillwater Road (CSAH 12) Phase 2 project with an estimated cost of $7,287,987
• Approval of $125,897.78 construction pay voucher for Juniper Street Reconstruction
• Approval of ordinance amendments regarding building height and land use tables
• Approval of State Fire Aid Allocation Plan to recover approximately $60,000 in PERA contributions
• Conditional Use Permit approval for garage replacement at 721 Park Avenue

Park Commission

The Mahtomedi Parks Commission is meeting to discuss new business, including Streetcar Park improvements presented by Cindy Rasmussen, and to receive an update on the Dwinnell Nature Area. The agenda also includes approval of the September 20, 2023 minutes, staff reports, and an open forum for public input.

• Streetcar Park Improvements – presentation by Cindy Rasmussen
• Update on Dwinnell Nature Area designation and preservation efforts
• Approval of September 20, 2023 meeting minutes
• Staff reports on public works activities and budget

Finance Commission

The Mahtomedi City Council and Finance Commission will meet jointly to discuss the 2024-2028 Capital Improvement Plan and review the proposed 2024 Fee Schedule. The fee schedule includes increases in ambulance, utility, and shelter rates, plus new fees for credit card surcharges, tree replacement, and electric vehicle charging. A public hearing on the fee schedule is set for the December 5, 2023 City Council meeting.

• 2024-2028 Capital Improvement Plan includes $2.15M for 2024 street improvements and $932,000 for water supply improvements
• Proposed 2024 Fee Schedule includes increased ambulance, utility, and shelter rates
• New credit card surcharge fee on non-utility payments
• New tree replacement fees and electric vehicle charging fees
• Park dedication fees updated

City Council

The Mahtomedi City Council will hold a special meeting to conduct a closed session. The discussion involves attorney-client privilege related to a contested case concerning the City's water appropriation permits.

• Closed session regarding OAH Master Docket No. OAH 8-2002-37733
• Discussion of amendments to Water Appropriation Permit 1969-0163

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing on October 11, 2023, to consider a conditional use permit request from Geoffrey & Jean Ratte for a two-story accessory structure with an accessory dwelling unit at 721 Park Ave., and to review proposed amendments to city ordinances regarding building height, wind energy systems, and the land use table. The commission will make recommendations to the City Council for its October 17 meeting.

• Conditional use permit for accessory structure and dwelling unit at 721 Park Ave.
• Reduced rear yard setback from Park Ave. requested
• Ordinance amendment: Section 11.01, Subd. 10.1, C (Building Height)
• Ordinance amendment: Section 11.01, Subd. 9.4, A (Wind Energy Conversion Systems)
• Ordinance amendment: Section 11.01, Table 11.0 A (Land Use Table)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on two items: a conditional use permit request from Geoffrey and Jean Ratte for a two-story accessory structure with an accessory dwelling unit at 721 Park Avenue, and proposed ordinance amendments to building height and land use regulations. The commission will also approve the September 13, 2023 meeting minutes. No staff reports are scheduled.

• Conditional use permit for accessory structure with dwelling unit at 721 Park Avenue (PID 29.030.21.22.0060)
• Ordinance amendments to Section 11.01, Subd. 10.1, C (Building Height) and Table 11.0 A (Land Use Table)
• Approval of September 13, 2023 meeting minutes

Environmental Commission

The Mahtomedi Environmental Commission is meeting to discuss work on the Sustainability Plan. The agenda includes approval of the September 11, 2023 minutes and new business focused on the Sustainability Plan. The meeting is largely procedural, with the main substantive item being the Sustainability Plan discussion.

• Discuss Sustainability Plan work
• Approval of September 11, 2023 meeting minutes

City Council

The City Council approved the preliminary 2024 General Fund budget and a proposed total tax levy of $6,039,841. The meeting also included discussions on street improvements and a delayed decision on an ordinance regarding feeding wild animals.

• Approval of preliminary 2024 General Fund budget and $4,282,851 General Tax Levy
• Approval of $189,655.29 construction pay voucher for Lincolntown Avenue Drainage Improvement Project
• Feasibility report received for Stillwater Road (CSAH 12) Phase 2 project with an estimated City share of $526,460
• Resolution adopting special assessments for 2023 Juniper Street improvement project
• Approval of utility improvements at Vista Point Apartments at 830 Wildwood Road

Park Commission

The Mahtomedi Parks Commission is meeting to approve the agenda and minutes, receive staff reports, and hold an open forum. The main item of business is a discussion of potential improvements to the Dwinnell Nature Area, as part of unfinished business. No new business items are listed.

• Discussion of potential improvements to Dwinnell Nature Area at 2111 Briarwood
• Approval of August 16, 2023 meeting minutes
• Open forum for public comments

City Council

The City Council will discuss a feasibility report for roadway rehabilitation on Stillwater Road (CSAH 12) from west of Hallam Avenue to Ideal Avenue, including new surfacing and pedestrian upgrades. The project is led by Washington County with Mahtomedi participating through cost sharing.

• Feasibility report for Stillwater Road Phase 2 Street Improvement Project
• $7,287,987 total estimated project cost
• $526,460 City of Mahtomedi's share of costs

City Council

The City Council will review the preliminary 2024 General Fund Budget and a proposed ordinance prohibiting the feeding of wild animals. The agenda also includes a public improvement hearing for the Stillwater Road Phase 2 project and several property variance requests.

• Preliminary 2024 General Fund Budget approval
• Ordinance Prohibiting the Feeding of Wild Animals
• $189,655.29 construction pay voucher for Lincolntown Avenue Drainage Improvement Project
• Public improvement hearing for Stillwater Road (CSAH 12) Phase 2 Improvement Project
• Variance request for rear yard setback at 892 Deer Oak Run

City Council

The document outlines a strategic plan to improve student safety for walking, biking, and rolling throughout the community. The plan focuses on infrastructure improvements, educational programs, and equity-focused engineering changes near local schools.

• Safe Routes to School Plan development involving Mahtomedi Schools and Washington County
• Identification of priority equity areas for transportation infrastructure
• Infrastructure assessment for Wildwood Elementary and O.H. Anderson Elementary

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to consider a request from David & Jessica Thompson for variances from rear yard setback and impervious surface coverage requirements to build an attached garage at 43 Neptune St. The commission will make a recommendation to the City Council, which will meet on September 19, 2023.

• Public hearing for variances at 43 Neptune St.
• Request by David & Jessica Thompson
• Variances for rear yard setback and impervious surface coverage
• Recommendation to City Council on September 19, 2023

Environmental Commission

The Mahtomedi Environmental Commission will discuss revisions to the proposed residential wind energy ordinance after the City Council sent it back for reconsideration, primarily over noise and setback concerns. The commission will also review follow-up from the Rite of Spring 2023 event. The agenda includes approval of prior meeting minutes.

• City Council approved four of five sustainability regulations; wind energy sent back for reconsideration
• Options to revise wind turbine rules: limit zones, add minimum lot size/width, or increase setbacks
• Proposed ordinance would allow vertical axis wind turbines (VAWTS) up to 10 kW as permitted use
• Setback options: 10 feet from building-mounted turbines or 1.1 times freestanding turbine height
• Rite of Spring 2023 follow-up discussion

The Commission amended proposed Residential Wind Regulations regarding the height and setbacks of Vertical Axis Wind Turbine Systems (VAWTS) after the City Council requested reconsideration. The Commission also discussed improvements for the 2024 RITE of Spring event.

• Approved agenda
• Approved June 12, 2023 minutes as amended
• Approved July 12, 2023 Joint Commission minutes
• Amended VAWTS height to 15 feet above roof peak or district maximum, whichever is greater
• Amended VAWTS setbacks to 10 feet from exterior walls or 20 feet from property line, whichever is greater

City Council

The City Council approved an interim ordinance to study and pause cannabis business operations until January 1, 2025. The council also approved a site plan for FedEx at 3050 Echo Lake Avenue involving a security fence and vehicle storage.

• Interim Ordinance 2023-02 imposing a moratorium on cannabis businesses
• Resolution 2023-30 approving FedEx expansion at 3050 Echo Lake Avenue
• Ordinance 2023-31 approving increased sign area for St. Jude of the Lake
• WSB proposal for $28,700 to design drainage facility at 1496 Hallam Avenue
• Agreement for rental housing and code enforcement services with White Bear Lake

The City Council awarded a new residential recycling contract to Walters Recycling and Refuse starting January 1, 2024. The council also approved street improvement assessments and clarified a property annexation legal description with White Bear Lake.

• Awarded residential recycling contract to Walters Recycling and Refuse (unanimous)
• Approved $104,780 in assessments for 2023 Street Improvement Project (unanimous)
• Scheduled 2023 Street Improvement Project public hearing for October 3, 2023 (unanimous)
• Approved joint resolution clarifying legal description for property annexation from White Bear Lake (unanimous)
• Accepted $2,500 gift from Lake Links Association for a bike repair station (unanimous)
• Approved hiring Alexander Wilcox and Michael Lundgren as paid on call firefighters/EMTs (unanimous)
• Approved $16,200 landscaping surety reduction for Real Estate Equities (unanimous)
• Rescinded approval of Ordinance 2023-09 and Resolution 2023-38 regarding wind turbines (unanimous)

Finance Commission

The Mahtomedi City Council and Finance Commission will review the proposed 2024 budgets for the General Fund, Special Revenue Funds, Utility Funds, and the Equipment and Building Replacement Fund. They will consider a total property tax levy of $6,039,841, a 1.47% increase from 2023, and utility rate increases for water, sewer, and storm water. The meeting is for discussion and preliminary input; no final approvals are scheduled.

• Proposed 2024 General Fund levy of $4,282,851 (2.93% increase) and Special Levy of $1,756,990 (1.90% decrease)
• Utility Fund budget of $5,195,989 (29.95% increase), with water rates up 3%, sewer 4%, storm water 4%
• No transfer planned from Closed Bond Fund; balance projected at $1,085,236 for end of 2023
• Equipment and Building Replacement Fund expenditures of $395,000, including $60,000 for fire service truck and $80,000 for Echo Playground replacement
• Police services budget increase of 20% to $810,804, partially offset by $135,130 in state public safety aid

The Finance Commission unanimously recommended the adoption of the 2024 budgets for the General, Special Revenue, Building and Equipment, and Utility Funds. The proposed General Fund budget of $7,909,929 represents a 5.31% increase over 2023. The commission also reached a consensus to proceed with the reallocation of fire state aid for PERA employer contributions.

• Recommended adoption of 2024 General, Special Revenue, Building and Equipment, and Utility Fund budgets (Unanimous)
• Approved August 3, 2023 Finance Commission meeting minutes (Unanimous)
• Adopted meeting agenda (Unanimous)
• Consensus reached to move forward with PERA fire state aid reallocation process
• Determined no planned transfer of Closed Bond Funds for 2024

Park Commission

The Mahtomedi Parks Commission is meeting to discuss the parks budget, real estate sales, and updates on ongoing projects including pickleball courts, a dog park, and the Dwinnell Nature Area. The agenda includes approval of minutes and an open forum for public input.

• Parks Budget discussion
• Real Estate Sales discussion
• Update on Pickleball Courts
• Update on Dog Park
• Dwinnell Nature Area update

The commission approved the meeting agenda and the minutes from May 17, 2023. Members discussed upcoming 2024 budget items, including playground and dock replacements, and reviewed potential sites for a new dog park.

• Approved agenda as presented
• Approved May 17, 2023 meeting minutes as presented

City Council

The City Council will consider an interim ordinance to study and impose a moratorium on cannabis business operations. The agenda also includes several proposed amendments to the city code regarding land use, signage, and wind energy systems.

• Interim Ordinance for cannabis business study and moratorium
• Conditional Use Permits and Variances for 3050 Echo Lake Avenue
• Variances for directional signs at 700 Mahtomedi Avenue
• Amendments to City Code regarding wind energy, parking, landscaping, and signs
• Renewal of Building and Rental Housing Inspection/Code Enforcement agreements with White Bear Lake

The City Council approved an interim ordinance to study and restrict the establishment of cannabis businesses until January 1, 2025. Other actions included approving a FedEx site expansion and various city code amendments related to landscaping and signs.

• Approved Ordinance 2023-02 imposing an interim moratorium on cannabis businesses (3-1)
• Approved Resolution 2023-30 for FedEx expansion at 3050 Echo Lake Avenue, including a 10-foot fence and barb wire (unanimous)
• Approved Ordinance 2023-31 for three oversized directional signs at 700 Mahtomedi Avenue (unanimous)
• Approved multiple ordinances (2023-04, 06, 07, 08, 10, 11) amending city code regarding definitions, parking, landscaping, and signs (unanimous)
• Approved $28,700 WSB proposal for drainage research at 1496 Hallam Avenue (unanimous)
• Approved renewal of inspection and code enforcement agreements with City of White Bear Lake (unanimous)
• Approved Resolutions 2023-32 through 2023-40 to publish summaries of recent ordinances (unanimous)
• Tabled wind energy conversion system (WECS) amendments for further review by Environmental Commission

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing on a request from Echo Lake LLC to allow expanded FedEx operations at 3050 Echo Lake Ave. The request includes a conditional use permit amendment for small package delivery, a permit for barbed wire on a fence, a variance for taller chain-link fencing, and a variance to use an existing gravel area for vehicle parking. The Commission will make a recommendation to the City Council, which will consider the matter on August 15, 2023.

• Conditional use permit amendment for expanded small package delivery service at 3050 Echo Lake Ave
• Conditional use permit for barbed wire atop proposed fence
• Variance for increased chain link fencing height
• Variance for existing gravel area to be used for vehicle parking
• Public hearing on August 9, 2023, 6:30 p.m. at City Hall, 600 Stillwater Road

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to solicit public input on several proposed amendments to the city's zoning ordinance. The amendments cover definitions, building permits, wind energy systems, parking, landscaping, slopes/woodland protection, signs, and the land use table. The Commission will make a recommendation to the City Council at its August 15, 2023 meeting.

• Public hearing on amendments to Section 11.01, Subd. 7.0 (Definitions)
• Amendments to Section 11.01, Subd. 8.3 (Building Permit)
• Amendments to Section 11.01, Subd. 9.4 A (Wind Energy Conversion Systems)
• Amendments to Section 11.01, Subd. 10.3 (Parking and Loading)
• Amendments to Section 11.01, Subd. 10.7 (Signs)

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to consider a request from Cathy Hilby, on behalf of the Church of St. Jude of the Lake, for variances to allow three on-site directional signs to exceed the maximum allowable size. The commission will make a recommendation to the City Council, which will consider the matter on August 15, 2023.

• Public hearing for sign variances at 700 Mahtomedi Ave.
• Applicant: Cathy Hilby, property owner: Church of St. Jude of the Lake
• Three on-site directional signs to exceed maximum size
• Planning Commission recommendation to City Council on August 15, 2023

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on three items: a request for two conditional use permits and two variances at 3050 Echo Lake Avenue, a request for variances for three directional signs at 700 Mahtomedi Avenue, and two sets of ordinance amendments covering definitions, wind energy, parking, landscaping, slopes, land use, building permits, and signs. The commission will also approve minutes from prior meetings.

• Conditional use permit and variance request at 3050 Echo Lake Avenue (PID 06.029.21.11.0007)
• Variance request for three on-site directional signs at 700 Mahtomedi Avenue (Church of St. Jude of the Lake)
• Ordinance amendments to Sections 11.01 (definitions), 9.4 (wind energy), 10.3 (parking), 10.4 (landscaping), 10.5 (slopes/woodland), and Table 11.0A (land use)
• Ordinance amendments to Sections 8.3 (building permit) and 10.7 (signs)

Planning Commission

The Mahtomedi Planning Commission will hold public hearings on three items: a request from Echo Lake LLC (FedEx) for two conditional use permits and two variances at 3050 Echo Lake Avenue to expand operations; a request from the Church of St. Jude of the Lake for variances for three directional signs at 700 Mahtomedi Avenue; and proposed ordinance amendments covering definitions, wind energy systems, parking, landscaping, slopes/woodland protection, building permits, and signs. The commission will also approve minutes from prior meetings.

• Conditional use permits and variances for FedEx expansion at 3050 Echo Lake Avenue
• Variances for three on-site directional signs at Church of St. Jude of the Lake, 700 Mahtomedi Avenue
• Ordinance amendments to Sections 11.01 (definitions, WECS, parking, landscaping, slopes/woodland, land use table) and 11.01 (building permit, signs)
• Approval of minutes from May 10, 2023 and July 12, 2023 meetings

The Planning Commission unanimously recommended that the City Council approve two conditional use permits, two variances, and a site plan for FedEx. The approval includes specific limits on vehicle access and requirements for security fencing and landscaping.

• Recommended City Council approval of CUP for expanded small package delivery service (Unanimous)
• Recommended City Council approval of CUP for barbed wire on security fence (Unanimous)
• Recommended City Council approval of variance for 10-foot fence height (Unanimous)
• Recommended City Council approval of variance for vehicle storage on non-striped gravel (Unanimous)
• Approved site plan for 3050 Echo Lake Avenue modifications (Unanimous)
• Set limit of 10 FedEx vans daily for access via Echo Lake Avenue (Unanimous)
• Approved May 10, 2023 and July 12, 2023 meeting minutes (Unanimous)
• Approved meeting agenda as presented (Unanimous)

Finance Commission

The Mahtomedi Finance Commission will meet to appoint a chair and vice chair, approve minutes, and review fire and ambulance staffing options, including the current plan and a Baker Tilly-recommended plan. The commission will provide input on the proposed 2024 staffing plan and future plans. The meeting is primarily a discussion and input session, with no final decisions on staffing expected.

• Review of current fire and ambulance staffing plan with duty crews
• Review of Baker Tilly recommended staffing plan with duty crews
• Discussion of 2024 staffing plan and future plans
• Appointment of Finance Commission Chair and Vice Chair for 2023
• Approval of October 18, 2022 Joint City Council/Finance Commission minutes

The Finance Commission expressed support for a phased transition to a full-time staffing model for the Fire Department and ambulance service. The commission also supported exploring the construction of a new facility with housing amenities. No formal votes were taken on the staffing or facility plans.

• Approved the meeting agenda (unanimous)
• Appointed Mike Bromelkamp as 2023 Finance Commission Chair (unanimous)
• Appointed Roger Humphrey as 2023 Finance Commission Vice Chair (unanimous)
• Approved October 18, 2022 meeting minutes (unanimous)
• Reached consensus that staff research adding service call fees to the City’s Fee Schedule

City Council

The City Council will review a resolution for new parking restrictions on certain streets and an ordinance prohibiting cannabis and tobacco use in public places. The meeting also includes a discussion regarding a change order for a sidewalk project at Wildridge Road and Lincolntown Ave.

• Resolution establishing parking restrictions on certain city streets
• Ordinance prohibiting cannabis and tobacco use within certain public places
• Change order discussion for sidewalk at Wildridge Road and Lincolntown Ave
• Resolution approving acceptance of gifts for the Mahtomoli Fire Department
• New liquor license application

The City Council adopted an ordinance banning the use of cannabis, tobacco, and nicotine products in public areas including parks, beaches, and city buildings. The council also established new parking restrictions on Park Avenue and approved several business licenses.

• Adopted Ordinance 2023-03 prohibiting cannabis and tobacco use in public places (unanimous)
• Approved Resolution 2023-29 restricting parking on the east side of Park Avenue from Iris Street North to Locust Street (unanimous)
• Approved new liquor license for Red Luna Seasons (unanimous)
• Approved Resolution 2023-28 renewing massage licenses for Jessie Tomme Salon and Calvaleigh Rasmussen (unanimous)
• Approved Resolution 2023-27 accepting $852.12 gift from St. Andrew’s Lutheran Church for the Fire Department (unanimous)
• Approved disposal of surplus hydraulic cylinders and a fire department boat via state auction (unanimous)
• Decided to postpone sidewalk change order at Wildridge Road and Lincolntown Avenue to 2024 Street Improvement Project
• Approved the bill list (unanimous)

City Council

The City Council will consider several items including a construction pay voucher for Wedgewood Park and an appointment to the Metropolitan Council Regional Work Group. The meeting also includes a presentation from the Washington County Sheriff.

• $82,122.18 construction pay voucher for Bituminous Roadways at Wedgewood Park
• Appointment of City Representative to Metropolitan Council Regional Work Group
• Change order for sidewalk at Wildridge Road and Lincolntown Avenue
• Request from St. Jude of the Lake Church to hold a gambling event and sell alcohol on September 9, 2023
• Closed session regarding water appropriation permit litigation

The City Council approved several construction pay vouchers and a $2,500 grant for Long Lake weed control. The council also appointed a representative to a regional water plan work group and discussed potential cannabis ordinances. A proposed sidewalk change order was deferred for fee negotiations.

• Approved $82,122.18 pay voucher for Wedgewood Park pickleball court
• Approved $232,153.64 pay voucher for Juniper Street Reconstruction
• Approved $2,500 for Long Lake weed control treatment
• Appointed Public Works Director Bob Goebel to the Metropolitan Council Regional Work Group
• Approved 2023-2025 Audit Proposal from CliftonLarsonAllen
• Approved temporary liquor license and raffle for St. Jude of the Lake Church
• Approved renewal of massage licenses for Eastern Massage Hui, LLC
• Authorized advertising for two full-time firefighter/paramedics

Planning Commission

The joint Planning and Environmental Commission is holding a workshop to discuss draft amendments to the city's sustainability policy. These drafts stem from a $44,000 Metropolitan Council grant awarded in 2022 to develop regulations for climate impact reduction. The meeting focuses on reviewing the text of five specific regulatory areas before they proceed to a formal public hearing in August.

• Draft Tree Preservation Regulations: Includes definitions for Heritage Trees (27"+ diameter) and Significant Trees, plus fee-in-lieu options for replacement.
• Draft Parking Reduction Regulations: Proposes reducing base parking spaces to the higher of ITE standards or comparison city minimums and allowing compact car stalls (8'x16') for up to 20% of stalls.
• Draft Electric Vehicle Charging Regulations: Applies to all parking lots/structures, including locational requirements, signage, and lighting standards.
• Draft Residential Wind Regulations: Allows vertical axis wind turbine systems (VAWTS) of 10 kW or less as a permitted use in all zoning districts; larger systems require a Conditional Use Permit.
• Draft Sustainable Vegetation Regulations: Revises existing rules to align with the City's Sustainability Plan goals and removes general planting requirements.

The joint workshop focused on draft ordinance amendments funded by a Livable Community Act grant. The commission discussed proposed regulations for tree preservation, vegetation, EV charging, and wind turbines. No final votes on the policies were taken; a public hearing is scheduled for August 8.

• Approved the meeting agenda (unanimous)

City Council

The Mahtomedi City Council will discuss and vote on approving the 2024 budget calendar, among other routine administrative items.

• Approval of Resolution Rescinding Parking Restrictions on Dunbar Way
• Construction Pay Voucher for Greenwood Ditch Project ($25,406.09)
• Payment to Killmer Electric for Lakes Link Trail Lighting ($16,109.66 and $8,883.68)
• Engineering Proposal for Drainage Study in Griffin Ave Area
• Public Hearing on Ordinance Amending Salaries of Mayor and Council Members

The City Council approved an ordinance to increase annual salaries for the Mayor and Council members starting January 2024. The council also implemented temporary parking restrictions on Park Avenue and approved several infrastructure payments and projects.

• Approved Ordinance No. 2023-01 increasing 2024 salaries to $7,200 for Mayor and $6,000 for Council members (4-1)
• Approved temporary parking restriction on east side of Park Avenue from Juniper Street to Locust Street (unanimous)
• Approved $14,000 contract with T.A. Schifsky and Sons, Inc. for Wedgewood Way asphalt repair (unanimous)
• Approved $16,500 engineering proposal for Griffin Avenue area drainage study (unanimous)
• Approved $25,406.09 payment to Winberg Companies for Greenwood Ditch Drainage Improvement Project (unanimous)
• Approved payments to Killmer Electric totaling $24,993.34 for Lake Links Trail lighting (unanimous)
• Approved Resolution No. 2023-23 rescinding parking restrictions on Dunbar Way (unanimous)
• Approved Resolution No. 2023-24 appointing election judges for November 7, 2023 (unanimous)

Environmental Commission

The Mahtomedi Environmental Commission will meet to follow up on the RITE of Spring event, discuss wetland water quality concerns raised by Commissioner Collins, and continue work on the Sustainability Plan with WSB's Eric Zweber. The agenda includes old business and new business items, with no formal votes scheduled.

• RITE of Spring 2023 follow-up
• Wetland Water Quality discussion led by Commissioner Collins
• Sustainability Plan work with Eric Zweber (WSB)
• Discussion of draft Sustainable Vegetation Regulations and Tree Preservation Regulations (from prior meeting)
• EV charging station fee research at City Hall

The Commission reviewed draft regulations for sustainable vegetation, electric vehicle charging, parking reduction, and residential wind. Members agreed to hold a joint workshop with the Planning Commission to further discuss the draft language. The April 10, 2023 meeting minutes were approved.

• Approved April 10, 2023 meeting minutes
• Approved amended agenda
• Agreed to hold joint workshop with Planning Commission to discuss draft regulation language

Park Commission

The Mahtomedi Parks Commission is meeting at Southwest Park to handle routine business: approving the agenda and February minutes, hearing staff reports and public comment, and discussing new and unfinished business. The main items are an Arbor Day tree planting at Southwest Park and updates on pickleball courts and the dog park.

• Arbor Day tree planting at Southwest Park
• Update on pickleball courts
• Update on dog park
• Approval of February 15, 2023 meeting minutes

The Park Commission approved the meeting agenda and the February 15, 2023 minutes. Members planted a Yellowwood Tree at Southwest Park. Staff provided updates on pickleball court contracting and a potential dog park partnership with FedEx.

• Approved meeting agenda
• Approved February 15, 2023 meeting minutes
• Planted Yellowwood Tree at Southwest Park

City Council

The City Council approved a contract for new pickleball court construction at Wedgewood Park following resident discussion regarding noise and park hours. The Council also reviewed the 2022 audit results and discussed fire department staffing sustainability.

• Awarded $129,888.40 contract to Bituminous Roadways, Inc. for Wedgewood Park Court construction
• Awarded $80,572.11 contract to Pipe Services for Sanitary District #3 sewer cleaning and televising
• Approved Resolution No. 2023-19 appointing Mark Ganz to the White Bear Lake Conservation District through May 2026
• Approved amendments to the Municipal State Aid Street System involving several streets including East Avenue and Juniper Street
• Reviewed 2022 Audit results presented by CliftonLarsenAllen

The City Council approved a minor subdivision to create two residential lots at 928 Griffin Avenue. The council also authorized contracts for water tower painting, boiler replacements, and ambulance billing services.

• Approved minor subdivision of 928 Griffin Avenue into two residential lots (unanimous)
• Approved $101,215 proposal from WSB for water tower coating replacement (unanimous)
• Approved $66,950 contract with Yale Mechanical for four public works boilers (unanimous)
• Approved amendment for Expert Billing to provide ambulance billing through Dec 31, 2023 (unanimous)
• Approved Resolution No. 2023-22 supporting the CSAH 12 Improvement Project (unanimous)
• Approved 2024 Budget Calendar (unanimous)
• Approved May 2 and May 4, 2023 meeting minutes (unanimous)

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to solicit input on a request from property owner Phil Dommer for a minor subdivision creating two lots at 928 Griffin Ave. The commission will make a recommendation to the City Council, which will consider the request at its May 16, 2023 meeting. Written comments may be submitted to City Hall or via email.

• Public hearing for minor subdivision at 928 Griffin Ave.
• Request by property owner Phil Dommer for two-lot subdivision
• Planning Commission recommendation to City Council
• City Council meeting scheduled for May 16, 2023 at 7:00 p.m.
• Contact Hannah Rybak, City Planner, at 612-269-3684

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing on a minor subdivision request by Prelude Holdings for Phil Dommer to divide a parcel at 928 Griffin Avenue into two lots. The commission will also elect a chair and vice chair for the coming year and approve the previous meeting's minutes.

• Election of chair and vice chair to serve through March 31, 2024
• Public hearing: Minor subdivision to split parcel at 928 Griffin Avenue into two lots (PID 20.030.21.43.0037)
• Approval of March 15, 2023 meeting minutes

The Planning Commission unanimously recommended that the City Council approve a minor subdivision to divide the parcel at 928 Griffin Avenue into two lots. The proposal includes constructing a new single-family home on one parcel while maintaining the existing home on the other. Approval is subject to seven conditions, including a $3,000 parkland dedication fee and approved utility plans.

• Recommended City Council approval of minor subdivision at 928 Griffin Avenue (Unanimous)
• Appointed Alex Rogosheske as Chair through April 2024 (Unanimous)
• Appointed Dan Soler as Vice Chair through April 2024 (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved March 15, 2023 meeting minutes (Unanimous)

Environmental Commission

The Mahtomedi Environmental Commission is meeting to follow up on the RITE of Spring 2023 event and to discuss wetland water quality, as led by Commissioner Collins. The agenda also includes approval of the April 10, 2023 meeting minutes. The meeting is scheduled for May 8, 2023, at 6:30 PM at Mahtomedi City Hall.

• Follow-up on RITE of Spring 2023 event
• Discussion of wetland water quality led by Commissioner Collins
• Approval of April 10, 2023 meeting minutes

City Council

The Mahtomedi City Council and Finance Commission will hold a joint work session to review a Baker Tilly study regarding fire and emergency services. The discussion will focus on various staffing options and their potential fiscal impacts on future city budgets.

• Review of Baker Tilly Fire Department Organizational Management and Staffing Study
• Discussion of transition from paid-on-call to full-time staffing models
• Evaluation of fiscal impacts related to increased staffing costs

The City Council and Finance Commission held a joint workshop to discuss a fire department staffing study by Baker Tilly. No formal decisions were made; the meeting was for discussion only. The study reviewed four options for providing fire and EMS services, including current operations, increasing full-time staff, duty crews, or contracting EMS. The council acknowledged that any changes would take several years to implement.

• No decisions made; workshop was discussion-only

City Council

The City Council will review a contract for sanitary sewer cleaning and consider a change order for the 2022 Street Improvement Program. The meeting also includes a presentation regarding the 2022 audit by CliftonLarsonAllen.

• Contract award for Sanitary Sewer Cleaning and Televising for Sanitary District #3 in the amount of $80,572.11 to Pipe Services
• Change Order No. 1 for the 2022 Street Improvement Program
• Resolution approving amendments to the Municipal State Aid Street System
• Contract award for Pickleball Courts at Wedgewood Park
• Appointment of Mark Ganz to the White Bear Lake Conservation District

The City Council awarded a construction contract for pickleball courts at Wedgewood Park and approved several infrastructure projects. The council also accepted the 2022 audit results and appointed a member to the White Bear Lake Conservation District.

• Awarded $129,888.40 contract to Bituminous Roadways, Inc. for Wedgewood Park pickleball courts (Unanimous)
• Awarded $80,572.11 contract to Pipe Services for sanitary sewer cleaning and televising in district #3 (Unanimous)
• Approved appointment of Mark Ganz to the White Bear Lake Conservation District for a term expiring May 31, 2026 (Unanimous)
• Approved Change Order No. 1 for 2022 Street Improvement Program to deduct for deficient work (Unanimous)
• Approved Resolution No. 2023-20 to amend the Municipal State Aid Street System (Unanimous)
• Approved the bill list as presented (Unanimous)

City Council

The City Council will consider several items including a contract for road reclamation, seasonal hiring for Public Works, and a development agreement for Old Wildwood Oaks. The meeting also includes presentations on the Arbor Day Proclamation and the Safe Routes to School Plan.

• Contract award for Reclamite application to roads
• Development Agreement for Plat of Old Wild/Wildwood Oaks
• Hiring of Public Works seasonal employees
• Mahtomedi Beach Operations Agreement with YMCA of the North
• Arbor Day Proclamation presentation

The City Council approved a contract for road pavement extension and a development agreement for the Old Wildwood Oaks plat. The council also authorized the hiring of seasonal public works staff and a lifeguard services agreement with the YMCA of the North.

• Approved $26,885.12 contract with Corrective Asphalt Materials for Reclamite application
• Approved hiring of four public works seasonal maintenance employees ($16.00-$18.00/hour)
• Approved 2023 lifeguard services agreement with YMCA of the North
• Approved Resolution No. 2023-18 for Old Wildwood Oaks development and retaining wall maintenance agreements
• Approved April 4 and April 5, 2023 meeting minutes (unanimous)
• Approved bill list (unanimous)

City Council

The City Council held a workshop meeting to discuss various potential agenda items. No formal decisions or votes were made on the topics discussed.

• Approved the agenda by consensus

Park Commission

The Mahtomedi Parks Commission is meeting on April 12, 2023, to approve the agenda and minutes, receive staff reports, and hold an open forum. The main items of discussion are updates on the pickleball courts and the dog park. No new business is listed.

• Update on pickleball courts
• Update on dog park
• Approval of February 15, 2023 meeting minutes

Environmental Commission

The Mahtomedi Environmental Commission will discuss and review draft sustainability policies prepared by WSB, including sustainable vegetation regulations, tree preservation regulations, electric vehicle charging overview, and parking reduction options. The meeting will also follow up on No Mow May and RITE of Spring 2023, and hear a presentation on the Sustainability Plan and Safe Routes to School Plan.

• Draft sustainable vegetation regulations allowing native plantings without a permit
• Draft tree preservation regulations with heritage tree protections and fee-in-lieu options
• Electric vehicle charging regulation overview seeking feedback on requirements and incentives
• Parking reduction analysis comparing city code to ITE recommendations, showing city requires more parking for manufacturing, office, and retail
• RITE of Spring 2023 event planning and No Mow May follow-up

The Commission discussed draft regulations for sustainable vegetation and tree preservation, with further review of vegetation rules scheduled for June 12. The body reviewed electric vehicle charging and the Safe Routes to School Plan. City Administrator Scott Neilson reported that City Council approved the No Mow May resolution.

• Approved April 10, 2023 agenda
• Approved March 13, 2023 meeting minutes
• Tabled Draft Sustainable Vegetation Regulations until June 12 meeting
• Requested removal of 'be aesthetically pleasing' language from vegetation draft
• Requested updates to Draft Tree Preservation Regulations based on commission debate

City Council

The Washington County Assessor Division presented the 2023 Assessment Report, which details market value estimates for properties in Mahtomedi. The report outlines sales analysis, property value adjustments, and the statutory appeals process.

• Review of 2023 assessment data based on market trends from October 1, 2021, through September 30, 2022
• Target median sales ratio range for Washington County set at 93%-96%
• Report includes analysis of arm's-length transactions and lender-mediated sales
• Information provided on the property tax appeals process and assessment calendar

The Board of Review heard property assessment appeals and approved several value reductions recommended by the County Assessor. For other properties, the Board decided that the County Assessor's Office will continue to work with the residents.

• Approved value reduction for 132 Rose Street to $379,800 (unanimous)
• Approved value reduction for 1816 Mahtomedi Avenue to $349,300 (unanimous)
• Approved value reduction for 83 Hickory Street to $292,600 (unanimous)
• Approved value reduction for 19 Forest Trail to $791,600 (unanimous)
• Approved value reduction for 390 Maple Street to $395,300 (unanimous)
• Approved value reduction for 1130 Warner Avenue North to $284,900 (unanimous)
• Recommended resident at 1121 Hallam Avenue North continue working with County Assessors (unanimous)
• Recommended residents at 82 Spruce Street, 1725 Park Avenue, and 80 Edgecumbe Drive continue working with County Assessors (unanimous)

City Council

The City Council reviewed minutes from the March 21 meeting and addressed several development items. Key actions included approving a major subdivision at 313 Old Wildwood Road and a joint resolution for annexation from White Bear Lake.

• Approved subdivision of 313 Old Wildwood Road into five single-family lots
• Approved joint resolution for detachment from White Bear Lake and annexation into Mahtomedi
• Approved WSB proposal to survey Glenmar Avenue and Bevins Lane lots up to $9,840.00 each
• Approved Greenwood Ditch Drainage Improvement Project payment of $133,908.75 to Winberg Companies
• Approved EMS Management & Consultants proposal for ambulance billing at $15 per transport plus 2% of net collections

The City Council approved a resolution to support the No Mow May Initiative 2023 and authorized a $50,000 pond maintenance project. The council also reached a consensus to pursue property assessments for the CSAH 12 project. Other approved items included a street sweeping contract and a recycling grant.

• Approved Resolution No. 2023-16 to support No Mow May Initiative 2023 (unanimous)
• Approved WSB proposal for 2023 Pond Maintenance Project not to exceed $50,000.00
• Approved contract with Allied Blacktop Company for street sweeping at $120.00 per hour
• Approved 2023 Recycling Grant Agreement with Washington County for $16,310.00
• Approved disposition of surplus Public Works lawn mower, bagger, dethatcher, and Bobcat broom
• Approved annual liquor and assorted license renewals
• Approved change of status for Firefighter/EMT Michelle Redlin to paid on-call
• Consensus to have WSB prepare a feasibility report for property assessments on CSAH 12

City Council

The City Council approved a major subdivision to create five single-family lots at 313 Old Wildwood Road and a border adjustment to annex land from White Bear Lake. The council also approved several consent items, including a new ambulance billing contract and commission appointments. Staff was directed to develop a proposal for pedestrian safety improvements at Wildridge Road and Lincolnton Avenue.

• Approved subdivision of 313 Old Wildwood Road into 5 single-family lots (Unanimous)
• Approved Resolution 2023-15 for detachment from White Bear Lake and annexation into Mahtomedi (Unanimous)
• Approved EMS Management & Consultants for ambulance billing at $15 per transport and 2% of net collections (Unanimous)
• Approved two WSB survey proposals for city-owned lots not to exceed $9,840 each (Unanimous)
• Approved $133,908.75 payment to Winberg Companies for Greenwood Ditch Drainage Improvement Project (Unanimous)
• Approved Resolution 2023-17 extending variance approval for 317 Wedgewood Drive (Unanimous)
• Approved Resolution 2023-14 appointing members to Environmental, Finance, Park, and Planning Commissions (Unanimous)
• Directed staff to create a proposal for pedestrian safety improvements at Wildridge Road/Lincolnton Avenue

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to consider a request from Steve Zawadski, on behalf of Owasso Beach, LLC, for a Major Subdivision to split the 4.7-acre property at 313 Old Wildwood Road into five single-family lots. The commission will also approve the agenda and minutes from the January 11, 2023 meeting. Staff recommends approval, and the proposal is consistent with the 2040 Comprehensive Plan's low-density residential designation.

• Major Subdivision request for five single-family lots at 313 Old Wildwood Road (PID 31.030.21.12.0003)
• Property zoned R1-B Single-Family Residential with Shoreland Overlay District
• Proposed density of 1.5 units per acre on 3.34 acres of subdivided lot area
• Parkland dedication of 10% of gross area required for new residential subdivisions
• Approval of January 11, 2023 meeting minutes

The Planning Commission recommended that the City Council approve a major subdivision request to divide the parcel at 313 Old Wildwood Road into five single-family lots. Approval is subject to nine conditions, including a $12,000 parkland dedication fee and a development agreement.

• Recommended City Council approval of major subdivision at 313 Old Wildwood Road (Unanimous)
• Approved meeting agenda (Unanimous)
• Approved January 11, 2023 meeting minutes (Unanimous)

Environmental Commission

The Mahtomedi Environmental Commission is meeting to discuss old business items, including the No Mow May initiative and preparations for the RITE of Spring 2023 event. The agenda includes approval of the February 13, 2023 minutes and future agenda items. No new business is listed.

• Discussion of No Mow May initiative
• Preparation for RITE of Spring 2023 event
• Approval of February 13, 2023 meeting minutes

The Commission reviewed a proposed resolution for No Mow May to be presented to the City Council on April 4, 2023. Members discussed vendor lists and logistics for the RITE of Spring 2023 event. The commission also noted a change in the City Council liaison role.

• Approved meeting agenda
• Approved February 13, 2023 meeting minutes
• Requested city staff find printers for No Mow May lawn signs
• Appointed Jeff Charlesworth as the new City Council liaison

City Council

The Mahtomedi City Council will vote to appoint Jeff Charlesworth to fill the vacant council seat, approve a contract for the Lincolntown Avenue Drainage Improvement Project, and consider several consent agenda items including a grant agreement for sewer improvements. The meeting also includes approval of prior meeting minutes and a bill list.

• Resolution appointing Jeff Charlesworth to fill council vacancy
• Award contract to Winberg Companies, LLC for $184,477.14 for Lincolntown Avenue Drainage Improvement Project
• Resolution to enter into grant agreement with Metropolitan Council Environmental Services (up to $50,000) for sewer infrastructure improvements
• Acknowledge completion of probationary period for Firefighter/Medic Brandon Raschick
• Approval of minutes from February 21 and February 28, 2023 meetings

The City Council appointed Jeff Charlesworth to fill a vacant council seat. The council also awarded a drainage project contract and approved a grant for sanitary sewer infrastructure improvements.

• Approved Resolution No. 2023-11 appointing Jeff Charlesworth to fill council vacancy (unanimous)
• Awarded $184,477.14 contract to Winberg Companies, LLC for Lincolntown Avenue Drainage Improvement Project (unanimous)
• Approved Resolution No. 2023-12 for a Metropolitan Council Environmental Services grant for sanitary sewer infrastructure (unanimous)
• Approved release of Lot 1, Block 1 and Outlot A, Briarcliff additions from development agreements (unanimous)
• Approved change of status for Brandon Raschick to non-probationary full-time Firefighter/Medic (unanimous)
• Approved February 21 and February 28, 2023 meeting minutes (unanimous)

City Council

The Mahtomedi City Council is holding a special meeting solely to interview candidates for a vacant city council seat. The agenda contains no other business items, only the call to order, agenda approval, interviews, and adjournment.

• Vacant city council seat interviews

The City Council interviewed three candidates for a vacant seat. The Council reached a consensus to appoint Jeff Charlesworth to the position.

• Appointed Jeff Charlesworth to vacant council seat (term expires December 31, 2023)

City Council

The Mahtomedi City Council will convene for a regular meeting that includes proclamations honoring former Mayor Jud Marshall and the White Bear Area Chamber of Commerce's 100th anniversary. The council will consider a consent agenda with items including accepting a gift for a park bench, a gambling event permit, and hiring a full-time firefighter/paramedic. The meeting will conclude with a closed session to discuss the asking price for two city-owned properties on Glenmar Ave. and Bevins Lane.

• Proclamation declaring March 7, 2023 as Jud Marshall Day
• Approval of a gambling event request from St. Jude of the Lake Church
• Approval of a massage therapist license for Yipeng Yan
• Hiring of a full-time Firefighter/Paramedic
• Closed session to set asking price for city-owned property on Glenmar Ave. and Bevins Lane

The City Council approved a consent agenda including a park bench gift, a gambling event permit, and various professional licenses. The council also authorized the hiring of seasonal public works employees and a full-time firefighter/paramedic.

• Approved Resolution 2023-08 to accept a gift for a bench in Wedgewood Park
• Approved Resolution 2023-09 for St. Jude of the Lake Church to conduct a raffle on May 6, 2023
• Authorized advertising for four seasonal employees limited to 67 days
• Approved Resolution 2023-06 regarding State of Minnesota Joint Powers Agreements
• Approved Resolution 2023-10 for a massage therapist license for Yipeng Yan
• Approved 2022 budget transfers for street and historic district projects
• Approved hiring Jon Anderson as a Full-time Firefighter/Paramedic
• Approved the bill list

Park Commission

The Mahtomedi Parks Commission is meeting to approve the agenda and minutes from January, hear staff reports, and discuss unfinished business including a skating party wrap-up and updates on pickleball courts, the dog park, and the Gosiwin Park playground. No new business items are listed.

• Skating party wrap-up
• Pickleball courts update
• Dog park update (Rob Bruner)
• Gosiwin Park playground update (John Krueger)

The Park Commission voted to recommend that City Council maintain Gosiwin Park as green space according to the 2017 Park System Plan. The board also reviewed updates on pickleball court budgeting and a resident proposal for a dog park.

• Recommended Gosiwin Park remain green space (unanimous)
• Approved February 15, 2023 agenda (unanimous)
• Approved January 18, 2023 meeting minutes (unanimous)

Environmental Commission

The Mahtomedi Environmental Commission will discuss a sustainability grant with WSB planner Eric Zweber, review survey results on tree preservation, yard vegetation, parking, EV charging, and renewable energy, and consider updates to tree replacement and yard vegetation regulations. The agenda also includes old business on the Solar Co-op and RITE of Spring 2023, and approval of January minutes.

• Sustainability Grant with WSB planner Eric Zweber
• Survey results: 67% favor stricter tree preservation; 83% favor less stringent yard vegetation rules
• 100% support native landscaping and increasing EV charging stations city-wide
• Discussion of tree replacement/preservation regulations compared to other cities
• RITE of Spring 2023 event planning (April 22, 2023)

The Commission approved the agenda and January 9, 2023, meeting minutes. Members discussed preparations for the RITE of Spring event in April 2023, including sourcing trees and light bulbs. No new ordinances were decided, as drafts are expected at the April meeting.

• Approved agenda
• Approved January 9, 2023 meeting minutes

City Council

The Mahtomedi City Council will consider awarding a $414,538.67 contract to Miller Excavating, Inc. for the 2023 Juniper Street Reconstruction Project, along with several other consent agenda items. The council will also hold a public hearing on the Storm Water Pollution Prevention Plan and consider resolutions to declare vacancies in the offices of Mayor and City Council following the mayor's resignation.

• Award $414,538.67 contract to Miller Excavating, Inc. for Juniper Street Reconstruction
• Approve non-union employee pay plan
• Approve $3,500 proposal for community-wide data collection
• Approve $4,078.21 for Public Works breakroom chairs
• Approve bike repair station at Veterans Memorial Park

The City Council appointed Richard Brainerd to fill the mayoral vacancy and approved a $414,537.67 contract for the Juniper Street Reconstruction Project. The Council also approved a non-union employee pay plan and a massage business license for W&M, LLC.

• Appointed Richard Brainerd to fill the vacancy in the Office of Mayor
• Approved $414,537.67 contract for Juniper Street Reconstruction Project to Miller Excavating, Inc.
• Approved revised non-union employee pay plan retroactive to January 1, 2023
• Approved $3,500 proposal for WSB community-wide data collection
• Approved $4,078.21 purchase of Public Works breakroom chairs
• Approved installation of bike repair station at Veterans Memorial Park (funded up to $2,500 by Lake Links Trail Association)
• Approved hiring Brad Nidersson as a paid on-call Firefighter/EMT
• Approved massage business license for W&M, LLC at 3152 Century Avenue North

Park Commission

The Mahtomedi Parks Commission is meeting to discuss new business, including bike repair stations, and unfinished business, such as the upcoming skating party and updates on the Gosiwin Park playground and pickleball court noise. The meeting is scheduled for January 18, 2023, at 6:30 p.m. at the Public Works Building.

• Discussion of bike repair stations
• Skating party scheduled for Sunday, January 22, 2023 (backup date January 29)
• Update on Gosiwin Park playground by John Krueger
• Update on pickleball courts noise

The Park Commission recommended that City Council approve a bike repair station in Veterans Memorial Park, which would be fully funded by the Lake Links Association. The commission also discussed the feasibility of a playground at Gosiwin Park and potential fitness courts, though no action was taken on the latter.

• Recommended City Council approve a Lake Links Association-funded bike repair station in Veterans Memorial Park (unanimous)
• Approved January 18, 2023 agenda (unanimous)
• Approved November 16, 2022 meeting minutes (unanimous)

City Council

The Mahtomedi City Council will consider a conditional use permit for Clear Channel Outdoor to convert an existing billboard to an electronic display at 7 Long Lake Road, along with several consent agenda items including change orders, a grant, and pay vouchers. The meeting also includes routine approvals of minutes, the bill list, and staff reports.

• Conditional Use Permit for electronic billboard at 7 Long Lake Road (PID 31.030.21.34.0021)
• Change Order No. 1 for Lake Links Trail Lighting: $4,173.54 to add two bollards
• Grant contract with Minnesota DNR for Fire Department Radios: $5,000
• Pay Vouchers No. 4 ($108,957.83) and No. 5 ($13,074.06) for OMG Midwest 2022 Street Improvement Project
• Final Pay Voucher No. 6 ($36,016.11) for 2022 Street Improvement Project

Mayor Jud Marshall resigned from the City Council effective immediately. The Council also approved a conditional use permit for an electronic billboard and several infrastructure payments.

• Approved Resolution No. 2023-02 for electronic billboard conversion at 7 Long Lake Road (unanimous)
• Approved $4,173.54 change order for Lake Links Trail Lighting (unanimous)
• Approved $2,500.00 matching grant from Minnesota DNR for Fire Department radios (unanimous)
• Approved City of Mahtomedi Pay Equity Implementation Report (unanimous)
• Approved 2022 Street Improvement Project payments to OMG Midwest totaling $158,048.00 (unanimous)
• Approved January 3, 2023 meeting minutes as amended (unanimous)
• Approved bill list (unanimous)

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing on a request by Clear Channel Outdoor LLC, on behalf of property owner FedEx Ground Packaging Inc., for a conditional use permit to convert an existing billboard at 7 Long Lake Rd. to an electronic display. The commission will make a recommendation to the City Council, which will consider the matter on January 17, 2023.

• Public hearing for conditional use permit to update billboard to electronic display at 7 Long Lake Rd.
• Applicant: Clear Channel Outdoor LLC; property owner: FedEx Ground Packaging Inc.
• Planning Commission recommendation to City Council on January 17, 2023.

Planning Commission

The Mahtomedi Planning Commission will hold a public hearing to consider a conditional use permit request from Clear Channel Outdoor LLC, on behalf of property owner FedEx Ground Packaging Inc., to convert an existing billboard at 7 Long Lake Road to an electronic display. The commission will also review the 2023 meeting schedule and receive updates on city council and other commission activities. The agenda includes approval of prior meeting minutes and routine administrative items.

• Conditional use permit for electronic billboard conversion at 7 Long Lake Road (PID 31.030.21.34.0021)
• Clear Channel offers city up to 20 hours/month of community messaging on the display
• No changes proposed to sign height or location
• Approval of September 14, 2022 meeting minutes
• Discussion of 2023 commission meeting schedule

The Planning Commission recommended that the City Council approve a conditional use permit to convert an existing billboard to an electronic display. The commission also approved the 2023 meeting schedule with one date change. Procedural approvals for the agenda and previous minutes were also completed.

• Recommended City Council approve conditional use permit for electronic billboard at 7 Long Lake Road (unanimous)
• Approved amended 2023 meeting schedule, moving the March 8 meeting to March 15 (unanimous)
• Approved agenda as presented (unanimous)
• Approved September 14, 2022 meeting minutes

Environmental Commission

The Mahtomedi Environmental Commission is meeting to discuss old business items including the Solar Co-op, the RITE of Spring 2023 event, and the Sustainability Grant. They will also consider future agenda items. The agenda is largely procedural, with no new business listed.

• Solar Co-op update and potential invitation to Solar United Neighbors representative
• RITE of Spring 2023 scheduled for April 22, 10 a.m. to 1 p.m. at Wildwood Elementary School
• Sustainability Grant work areas include tree removal, green stormwater infrastructure, EV charging, wind energy, community engagement, and vegetation management
• Invasive species removal volunteer work near trails in north end of city

The Commission discussed the RITE of Spring event scheduled for April 22, 2023. Members agreed to contact potential participants and city administration will contact the County and Rice Creek Watershed District.

• Approved agenda
• Approved December 12, 2022 meeting minutes

City Council

The Mahtomedi City Council will consider routine approvals including a new liquor license, setting the 2023 mileage rate, developing sustainability policies, and a $88,555 payment for Lakes Link Trail lighting. The agenda is largely procedural with no major public hearings or significant policy decisions.

• Approval of new liquor license for Red Luna Seasons, 114 Mahtomedi Avenue
• Payment of $88,555.00 to Killmer Electric for Lakes Link Trail lighting
• Approval of agreement with Northeast Youth and Family Services
• Resolution for federal participation in construction (MnDOT Contract No. 1052222)
• Schedule Local Board of Appeal and Equalization meeting for April 5, 2023

The City Council approved annual appointments for council leadership, commission liaisons, and professional consultants for 2023. The council also approved several contracts for sustainability policies, youth services, and trail lighting.

• Appointed Richard Brainerd as Council President/Acting Mayor (unanimous)
• Approved WSB proposal for Sustainability Policies not to exceed $50,000 (unanimous)
• Approved $17,970.20 agreement with Northeast Youth and Family Services (unanimous)
• Approved $88,555.00 payment to Killmer Electric for Lake Links Trail Lighting (unanimous)
• Approved new liquor license for Red Luna Seasons (unanimous)
• Increased 2023 mileage rate to 65.5 cents per mile (unanimous)
• Appointed 2023 consultants including CliftonLarsonAllen, WSB & Associates, and Ehlers and Associates (unanimous)
• Designated White Bear Press as the official newspaper for 2023 (unanimous)