Southbridge public meetings in 2023

Retirement Board

The Board will discuss and vote to approve the 2024 Budget. Members will also vote on the November warrant and reorganize the Board's leadership for the coming year.

• Vote to approve 2024 Budget
• Vote to approve November warrant for $597,944.53
• Superannuation retirement of Anna Smith effective February 15, 2024
• Refund of accumulated deductions for Jeffrey Clark and Sharon O’Connell
• Transfer of accumulated deductions for Twana Malone and Lani Criasia

Economic Development Commission

The Town of Southbridge is holding a public hearing to gather input on proposed activities for the Federal FY24 CDBG Mini Entitlement Program. Proposed projects include code enforcement, a bicycle/pedestrian bridge over Main Street, downtown sidewalk improvements, and Heritage Trail ADA upgrades.

• Public hearing for FY24 CDBG grant application
• Proposed bicycle/pedestrian bridge over Main Street
• Proposed downtown sidewalk improvements
• Proposed Heritage Trail ADA access upgrades
• Proposed code enforcement activities

Conservation Commission

The Southbridge Conservation Commission will review progress on remediation at 87 Golf Street. The body will also discuss erosion at Pleasant Hills and flooding issues affecting 631 Charlton Street and 516 Worcester Street.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street
• Flooding issues at 516 Worcester Street

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss transportation planning and program updates. The body may act to release a proposed amendment to the FFY 2024 to FFY 2028 Transportation Improvement Program (TIP) Transit List for a 21-day public comment period.

• Proposed Amendment #2 to the FFY 2024 to FFY 2028 TIP Transit List
• FFY 2029 TIP Project Candidates
• Approval of Title VI Program Updates
• 2023 Transportation Activities Overview
• Staff updates on Federal Discretionary Grants and Migrant Transportation

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will review previous meeting minutes and updates on Chess Park. The board is also considering a request to amend the current Hotspot Policy.

• Chess Park update
• A/V upgrades in Pioppi Room by Ockers
• Request to amend the Hotspot Policy

Town Council

The Town Council will consider several personnel appointments, grant acceptances, and budget transfers. The body will also review updates on the Municipal Electric Aggregation Plan and the Fire Station Building Project.

• Contract with SHI International Corp for electronic permitting software up to $143,360.00
• Weatherization of Jacob Edwards Library attic via Guardian Energy Management Solutions for $40,494.00 (net cost $17,874.00)
• Grant applications for Little League Field lighting on Henry St. totaling $140,000.00 from T-Mobile and Youth Development Foundation
• Acceptance of three State 911 Department grants totaling $138,343.75
• Acceptance of FY24 Body Worm Camera grant for $28,305

Board of Assessors

The Board of Assessors will meet to sign reports for the FY2024/CY2023 Senior Tax Work-off program and review 2024 real estate exemption applications. The board will also discuss the Tax Classification Hearing.

• FY2024/CY2023 Senior Tax Work-off program report
• 2024 RE Exemption applications and notices
• Tax Classification Hearing discussion

Economic Development Commission

The commission will introduce four new members and vote to approve a new Chair. Members will also discuss future economic development initiatives and a proposal for a Jr. Business Fair.

• Introductions of Kathleen Russell, Joe Diaz, Tomasz Owca, and Pam Paquin
• Vote to approve a new Chair
• Discussion of Melony Collins’ proposal to host a Jr. Business Fair
• Review of Economic Development Commission charge per Town By Laws

Board of Health

The meeting will discuss solid waste regulations, blight issues at Pleasant Hill Estates, and draft a letter to the Planning Board regarding proposed apartments at Optical Drive.

• Public Hearing for Holy Trinity Church request for fee waiver
• Discussion on solid waste regulation opt-out requirements
• Drafting a letter to the Planning Board about proposed apartments at 40 & 50 Optical Drive

Liquor Licensing Board

The Liquor Licensing Board will meet to sign annual liquor licenses and process updates from liquor agents. The board will also consider a one-day license for a specific event in January 2024.

• One-day liquor license SL-24-01 for LaSalle Reception (Southbridge Fire Fighters Meeting) on January 19, 2024
• Annual liquor license signing

Southbridge Housing Authority

The Southbridge Housing Authority will hold a meeting to review financial reports and program updates. The board is scheduled to vote on writing off vacated tenant accounts receivable balances.

• Q&A session with the Southbridge Fire Department
• Board vote on writing off vacated Tenant Accounts Receivable Balances
• Review of EOHLC Public Housing Notice 2023-21
• Updates on HOTMA & NSPIRE for the Section 8 Program
• Review of accounts payable and monthly expense reports

General Government Subcommittee

The General Government Subcommittee is reviewing several contracts, fund transfers, and surplus declarations for potential approval by the Town Council. Key items include technology procurement and funding for field lighting.

• Contract with SHI International Corp up to $143,360.00 for electronic permitting software
• Grant applications for $50,000.00 (T-Mobile) and $90,000.00 (Youth Development Foundation) for Little League Field lighting on Henry St.
• Transfer of $41,600.00 for Interim Town Planner specialized services
• Appointment of Marcelino Guerra to the WRTA Advisory Board
• Declaration of surplus for 21 computers from Jacob Edwards Library and 6 cell phones from Health Department

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee is reviewing several public safety funding requests and grants. The body will discuss recommending the approval of Fire Department fund transfers and the acceptance of multiple state grants to the Town Council.

• Selection of Public Safety Consultants from Pocasset MA for Fire Department Lieutenant's Assessment
• Fire Department transfer request of $7,850.00 for lieutenant’s assessment center
• Fire Department transfer request of $3,119.00 for air card fees and EMS education
• Three State 911 Department Grants totaling $138,343.75
• FY24 Body Worn Camera grant program in the amount of $28,305

Economic Development Commission

The Economic Development and Planning bodies are discussing the progress of a historic walking tour project. The discussion includes reviewing grant requests, vendor status, site research, and kiosk designs.

• Review of Destination Development Capitol Grant RFP for construction phase
• Grant request submission due March 2024
• Discussion of sign and kiosk designs

Cable TV Advisory Committee

The Southbridge Cable Television Advisory Committee will meet to elect a chairman and discuss administrative restructuring. The body will also review committee policies and procedures and consider ideas for future programming.

• Election of Chairman
• Update on restructuring of Admin position
• Discussion of Southbridge Cable Television Advisory Committee Policies and Procedures
• Discussion of future programming ideas

School Committee

The meeting agenda consists of procedural boilerplate. No specific policy decisions, contracts, or ordinances are listed for action.

Historical Commission

The Southbridge Historical Commission will meet to discuss updates and next steps for the Demolition Delay Bylaw. The body will also review items related to the town clock and specific local sites.

• 153 Chestnut Street-Southbridge Community Center
• Town Clock discussion
• Dedication of the Evelyn A. Petrelli Room
• Demolition Delay Bylaw update and next steps

Council on Aging

The Southbridge Council on Aging will hold its scheduled meeting on December 12, 2023. The agenda includes a report from the Community Services/COA Director and the review of minutes from the September 12, 2023, meeting.

• Review and acceptance of September 12, 2023, meeting minutes
• Report from Community Services/COA Director Katie Alicea Tilton

Trail Committee

The Trails Committee will meet to discuss the recruitment of new members and the current status of trails. The meeting also includes the approval of previous meeting minutes.

• Discussion regarding recruiting new members
• Status of trails

Conservation Commission

The Southbridge Conservation Commission will meet to review progress on remediation and discuss erosion and flooding issues at specific local sites. The body will also review minutes from the November 15, 2023 meeting.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues regarding 631 Charlton Street and 516 Worcester Street

Fire Station Building Committee

The committee will review general contractor bid submissions and consider a motion to award a contract. Members will also discuss state and federal funding opportunities and review new invoices.

• Review and potential award of General Contractor Bid Submissions
• Update on federal and state funding opportunities
• Review and approval of new invoices

Planning Board

The Planning Board will hold public hearings regarding a large-scale residential redevelopment and a used vehicle sales permit. The board will also conduct a workshop on the Earth Removal and Excavation Bylaw.

• Special permit for 139 residential units and 190 parking spaces at 40 and 50 Optical Drive
• Special permit for Al’s Automotive, Inc. to sell used motor vehicles at 121 Hamilton Street
• Workshop on Earth Removal and Excavation Bylaw

Council on Aging

The Southbridge Council on Aging will hold its scheduled meeting on December 5, 2023. The agenda includes a report from the Community Services/COA Director and the review of minutes from the October 17, 2023, meeting.

• Review and acceptance of October 17, 2023, meeting minutes
• Report from Community Services/COA Director Katie Alicea Tilton

Economic Development Commission

The Economic Development, Planning, and Historical committees are meeting to discuss the construction phase of the Destination Development Capital Grant. The discussion includes vendor status, site research progress, and designs for signs and kiosks.

• Review of RFP for Destination Development Capital Grant construction phase
• Discussion of grant request submission due March 2024
• Review of sign and kiosk designs and marketing

Zoning Board of Appeals

The Zoning Board of Appeals will continue a public hearing regarding a variance application filed by David and Elaine Ethier. The applicants are seeking to reduce rear and side setbacks to maintain an existing shed.

• Variance application for 65 Jennison Street (Map 44, Lot 73) to reduce rear and side setbacks

Town Council

The Town Council will decide on the FY24 tax classification and rate, including residential and commercial exemptions. The body is also voting on several municipal appointments, public works contracts, and the acceptance of community planning grants.

• Vote on a single tax rate (factor of 1.0) for FY24
• Amendment #3 from Tighe and Bond for $156,400.00 for Ashland Avenue Bridge Replacement
• Asbestos Abatement Contract for Southbridge Community Center awarded to Top-Notch Abatement LLC for $13,850.00
• Acceptance of a $75,000 Community Planning Grant for Urban Renewal Plan-Major Amendment
• Appointment of Dean Iacobucci as Executive Officer of Town Operations

Board of Assessors

The Board of Assessors will review and sign 2023 real estate exemption applications and notices. The meeting includes a Tax Classification Hearing and a forum for taxpayers.

• Review and signing of 2023 RE Exemption applications
• Tax Classification Hearing

Planning & Development Subcommittee

The Planning & Development Subcommittee is discussing recommendations for the Town Council regarding several grants and a service contract. The body will review funding for urban renewal and public awards, as well as infrastructure grant applications.

• Contract extension with Pioneer Valley Planning Commission for Town Planner services through June 30, 2024
• Making it Public 2024 Award for $15,000
• Community Planning Grant for $75,000 for an Urban Renewal Plan — Major Amendment
• Municipal Vulnerability Preparedness (MVP) Action grant for River Street repairs, downtown levee/dam system, and wastewater treatment facility flood protection

Liquor Licensing Board

The board will meet to update liquor agent records and sign one-day liquor licenses. The session includes a forum for citizens and a review of the October 26, 2023 meeting minutes.

• Liquor Agent updates
• Signing of One Day Liquor Licenses

Retirement Board

The Southbridge Retirement Board will vote on a November 2023 warrant and the retirement of one employee. The board will also consider the transfer of accumulated deductions for three former employees to other retirement systems.

• Vote to approve November 2023 warrant for $493,085.80
• Vote to approve superannuation retirement of Nancy Lopes effective January 1, 2024
• Transfer of deductions for Barbara Hogan to Mass Teachers’ Retirement System
• Transfer of deductions for Adriana Robaina to State Board of Retirement
• Transfer of deductions for Monique Salvas to Northbridge Retirement System

Department of Public Works Subcommittee

The Department of Public Works Subcommittee and Town Council are meeting to review several contracts and funding transfers. Discussions include bridge replacement costs, snow removal bids, and asbestos abatement at the Southbridge Community Center.

• Amendment #3 from Tighe and Bond for $156,400.00 for Ashland Avenue Bridge Replacement
• Asbestos Abatement award to Top-Notch Abatement LLC for $13,850.00
• Air monitoring award to ATC Associates for asbestos abatement not to exceed $5,000.00
• Transfer request for $20,000.00 from DPW Salaries to the Community Center account
• Bid from Pioppi Construction, Inc. for 2023-2024 Winter Equipment Hire

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings to consider three variance requests. These include a request for business use of a building and two requests regarding shed setbacks.

• Variance for LaCroix Heating and Cooling Inc. to use 100 Central Street for office and HVAC storage
• Variance for David and Elaine Ethier to reduce rear and side setbacks for a shed at 65 Jennison Street
• Variance for Shawn and JoAnn Sandgren to reduce rear and side setbacks for a shed at 77 Jennison Street

Education & Human Services Subcommittee

The Subcommittee will review the Town Manager's appointment of Daniel Fuentes as Sanitarian and consider recommending it to the full Town Council.

• Discuss/review the appointment of Daniel Fuentes as Sanitarian/Health Inspector pending State Ethics approval
• Proposed Senior Dance Program funded by Counsel On Aging grant

Board of Health

The Board of Health convened an emergency meeting to discuss the current status of 20 Brick Row. The Town Manager and other officials were invited to provide an update on this matter.

• Status update regarding 20 Brick Row

Town Council

The Town Council will vote on several personnel appointments and the creation of new town positions. Members will consider multiple grant applications and funding reallocations for infrastructure and parks. The meeting includes votes on specific contracts for equipment installation and financial transfers.

• Acceptance of $2,000,000 Mass Works grant for River/Crane Street infrastructure
• Contract with M.E. O’Brien for $53,342.50 for Main Street Rotary Club Park equipment
• Payment of $4,800 to BSC Group for a RAISE Grant application for Hamilton Street
• Creation of Assistant Treasurer/Collector and Executive Officer Town Operations positions
• Transfer of $13,831.81 to cover an IRS fine for Employee Shared Responsibility Payments

Board of Assessors

The Board of Assessors will meet to review and sign various tax-related reports and applications. The agenda includes potential reviews of abatement/exemption reports, motor vehicle commitments, and real estate exemption applications.

• Review and sign monthly Abatement/Exemption Reports
• Review and sign 2023 MV Commitment
• Review and sign 2023 RE Exemption applications and notices

Southbridge Airport Commission

The Commission will review updates on the Master Plan Grant and the maintenance hangar. The body is scheduled to vote on entering an executive session to discuss office lease adjustments related to construction.

• Discussion of 2024 air show
• Master Plan Grant review update
• Maintenance hangar update
• Executive session regarding office lease adjustments due to construction

Southbridge Housing Authority

The Southbridge Housing Authority will review financial reports and program updates. The board is scheduled to discuss and vote on a Personal Property/Planting/Balcony Policy. The meeting also includes reviews of vacancy and EOHLC Public Housing Notices.

• Board vote on Southbridge Housing Authority Personal Property/Planting/Balcony Policy
• Review of EOHLC Public Housing Notices 2023-18, 2023-19, and 2023-20
• Review of accounts payable and monthly expense reports for October 2023
• Updates on HOTMA and NSPIRE for the Section 8 Program

Worcester Regional Transit Authority Advisory Board

The Advisory Board is meeting via conference call and webinar. The agenda consists of procedural items including the Chairperson's comments, the Administrator's report, and public business.

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss transportation planning and administrative updates. The body may take action on highway list adjustments and the organization's memorandum of understanding.

• Proposed Adjustment #1 to the FFY 2024 to FFY 2028 TIP Highway List
• Approval of the 2023 CMMPO Memorandum of Understanding (MOU)
• Approval of the 2020 Urbanized Area Boundaries
• Transportation update regarding migrant population
• Updates on federal grants and One-Stop Awards

Conservation Commission

The Southbridge Conservation Commission will review progress on remediation at 87 Golf Street. The body will also discuss erosion at Pleasant Hills and flooding issues at 631 Charlton Street and 516 Worcester Street.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street and 516 Worcester Street
• Certificate of Compliance request for South Street paving project

Fire Station Building Committee

The committee is meeting to discuss the development of the fire station project. Members will review sub-bids and the electrical equipment bid award. The body will also review and approve new invoices.

• Update of sub-bids for the fire station project
• Update on electrical equipment bid award
• Review and approval of new invoices

Economic Development Commission

The Economic Development, Planning, Historical Society, Historical Commission, and Local Historic District Study Committee are meeting to discuss the construction phase of a project funded by the Destination Development Capitol Grant. The discussion includes reviewing vendor status, site research progress, and designs for signs and kiosks.

• Review of RFP for Destination Development Capitol Grant construction phase
• Discussion regarding March 2024 grant request submission deadline
• Review of sign and kiosk designs and marketing plans

Planning & Development Subcommittee

The Planning & Development Subcommittee is discussing recommendations for the Town Council regarding grant funding and personnel appointments. The body will review a proposal to reorganize the Economic Development Office and reinstate the Director of Economic Development and Planning position.

• Mass Works grant of $2,000,000 for infrastructure improvements on River/Crane Street
• RAISE Grant application to modernize Hamilton Street and hiring BSC Group for $4,800
• M.E. O’Brien quote of $53,342.50 for equipment at Main Street Rotary Club Park
• Appointment of Margaret (Peg) Dean as Director of Economic Development and Planning
• Appointment of Pamela Paquin to the Economic Development Commission

School Committee

The agenda consists of procedural boilerplate. No specific policy decisions, contracts, or public hearings are listed for this meeting.

Historical Commission

The Historical Commission will meet to discuss a solar installation on a historical building and the town clock. The body will also review updates to the Demolition Delay Bylaw and the dedication of the Evelyn A. Petrelli Room.

• Solar installation on historical building at 15 Maple Street
• Town Clock discussion
• Demolition Delay Bylaw update
• Dedication of the Evelyn A. Petrelli Room
• Discussion on meeting locations for recording purposes

Board of Assessors

The Board of Assessors will meet to review and sign monthly reports for tax abatements and exemptions. The board will also address 2023 motor vehicle commitments and real estate exemption applications.

• Review and signing of monthly Abatement/Exemption Reports
• Review and signing of 2023 MV Commitment
• Review and signing of 2023 RE Exemption applications and notices

General Government Subcommittee

The General Government Subcommittee is meeting to review proposals for new town personnel positions and two budget transfers. The body will determine whether to recommend these items to the Town Council for final approval.

• Appointment of Gary Fontaine as an Alternate Member of the Liquor Board
• Transfer of $13,831.81 from Council Reserve to Insurance Prop-Liability for an IRS fine
• Transfer of $441.00 from Council Reserve to Surety Bonds
• Proposal to create an Assistant Treasurer/Collector (MS-12) position
• Proposal to create a part-time Executive Officer Town Operations (A-5) position

Town Council

The Southbridge Town Council will meet to consider a personnel appointment. The council is asked to approve Jason Manzi as a Maintenance Man/Equipment Operator.

• Vote to approve Jason Manzi as Maintenance Man/Equipment Operator

Cable TV Advisory Committee

The Cable Television Advisory Committee will discuss the restructuring of an administrative position and the future needs of the station. Members will also review a license renewal document and the committee's policies and procedures.

• Restructuring of Admin position and station needs
• Review of Cable Television License renewal document
• Review of Southbridge Cable Television Advisory Committee Policies and Procedures

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review two appointments made by the Town Manager for the Trail Committee and Recreation Committee. The meeting also includes a presentation by YOU Inc.’s Adolescent Sexuality Education Program.

• Review of Michael Brunelle's appointment to the Trail Committee through June 30, 2025
• Review of Bridgette Bachand's appointment to the Recreation Committee through June 30, 2025
• Presentation by YOU Inc.’s Adolescent Sexuality Education Program

Town Council

The Town Council will consider several financial votes, including paying an unpaid invoice for Cook and Company Insurance Services. The council will also review subcommittee reports and a presentation from the Veterans Council Initiative of Southbridge.

• Approval of $2,540.00 to pay an unpaid FY23 invoice to Cook and Company Insurance Services
• Vote to approve a $7,500 Police Department transfer for body camera data storage and licensing
• Acceptance of $1,000 in donations from the Italian Club for Police and Fire Departments
• Approval of surplus for the 2010 E350 Ambulance (Medic 1) for auction or scrap
• Acceptance of an $184,015.80 reimbursement via the Ambulance CPE FY23 report

Traffic Commission

The Southbridge Traffic Commission will meet to discuss traffic safety signage and street designations. The body will review requests for signage on Eastford Road and in the downtown core, as well as a potential one-way designation for Mill Street.

• Signage request near 156 Eastford Road for a child with autism
• Concurrent walk signal signage in the downtown/core area
• Establishing Mill Street as a one-way street from Main Street to River Street
• Winter parking ban

Conservation Commission

The Southbridge Conservation Commission will review progress on remediation at 87 Golf Street and discuss erosion and flooding issues. The body will also address sedimentation related to landfill closure and MVP Action Grant interest forms.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street and 516 Worcester Street
• Sedimentation remediation for landfill closure
• MVP Action Grants Expression of Interest Forms

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee is meeting to review several financial and equipment matters. The body will consider recommendations for the Town Council regarding police data storage costs and the disposal of a surplus ambulance.

• Proposed $7,500 Police Department transfer for body worn camera data storage and licensing
• Proposed auction, trade, or scrap of surplus Fire Department 2010 E350 Ambulance (Medic 1)
• Proposed acceptance of approximately $184,015.80 in Ambulance CPE FY23 reimbursements
• Proposed Memorandum of Understanding with Kurt Jackson for the Public Safety Communications System

Planning Board

The Planning Board will review special permit applications for businesses and property structures. The board will also hold a workshop regarding the Earth Removal and Excavation Bylaw.

• Special permit public hearing for classic motor vehicle sales at 100 Central Street
• Special permit for reinstatement of a non-conforming structure at 56 Main Street
• Special permit public hearing for used motor vehicle sales at 121 Hamilton Street
• Special permit renewal for energy storage systems at 225 Dresser Hill Road
• Site plan review for a Peer Recovery Support Center at 219 Everett Street

Planning Board

The Southbridge Planning Board will hold a public hearing regarding a special permit application filed by Killer Klassics, Inc. The application seeks to allow the sale of classic motor vehicles at 100 Central Street.

• Special permit application for classic motor vehicle sales at 100 Central Street
• Public hearing scheduled for November 1, 2023, at 7:00 PM

Planning Board

The Southbridge Planning Board will hold a public hearing to review a special permit application. The board is considering a request from Al’s Automotive to allow the sale of used motor vehicles at a specific location.

• Special permit application for Al’s Automotive to sell used motor vehicles at 121 Hamilton Street (Map 35; Lot 62)

Board of Assessors

The Board of Assessors will meet to process monthly abatement and exemption reports. The board will also review 2023 motor vehicle commitments and real estate exemption applications.

• Sign commitment for 31 Brentwood Dr
• Monthly Abatement/Exemption Reports
• 2023 MV Commitment
• 2023 RE Exemption applications and notices

Town Council

The Town Council will vote on several financial transfers, contract amendments, and equipment purchases. Items include a municipal fiber assessment, street design extensions, and new sewer maintenance vehicles.

• Purchase of a Single Engine Dual Stage Sewer Cleaner for $536,115.00
• Purchase of a Pipeline Television Inspection Camera System Van for $249,889.00
• Agreement with Matrix for a Municipal Fiber Assessment for $31,800
• Amendment One to BSC Group’s contract for $134,800 to extend River/Crane Street design
• Acceptance of an $8,800.00 FY 2024 Recycling Dividends Program Grant Award

Public Notice

Morabeza, LLC is holding a virtual community outreach meeting to discuss a proposed marijuana establishment. The meeting is intended for the public to ask questions of company representatives. The proposal is for a delivery and product manufacturing facility.

• Proposed delivery and product manufacturing establishment at 393 E. Main Street Unit C

Liquor Licensing Board

The Southbridge Liquor Licensing Board will meet to review agent updates and approve meeting minutes. The board is scheduled to sign a one-day liquor license for a specific event.

• One-day liquor license SL-23-26 for LaSalle Reception (Naylor Birthday Party, 50 Years of Softball) on October 28

Worcester Regional Transit Authority Advisory Board

The WRTA Advisory Board will hold a meeting via conference call and webinar. The agenda includes the Chairperson's comments, business from the public, an Administrator's report, and Advisory Board members' comments.

• Chairperson’s Comments
• Business from the public
• Administrator’s Report
• Advisory Board Members Comments

Retirement Board

The Southbridge Retirement Board will vote to approve the October 2023 warrant and various transfers and refunds of accumulated deductions for former town and school employees. The board will also hold forums for the School Department, HR Specialist, and system members.

• Vote to approve October W102023 warrant for $710,758.19
• Retiree Payroll of $390,990.21
• Accounts Payable of $255,124.67
• Refunds of accumulated deductions for six former employees
• Transfers of accumulated deductions for seven former employees

Fire Station Building Committee

The committee will meet remotely to review the procurement process for electrical equipment. Members may vote to award a bid for this equipment.

• Award of bid for electrical equipment procurement

General Government Subcommittee

The General Government Subcommittee is reviewing several fund transfers and invoice payments. The body is also discussing a recommendation for the Town Council to enter a contract for a fiber assessment and apply for a digital equity planning program.

• Proposed $31,800 agreement with Matrix for a Municipal Fiber Assessment
• Proposed $25,000 transfer for Assessor Special Services to cover interim assessor invoices
• Proposed $135.00 Recreation Department transfer for M.A. Parks and Recreation Association dues
• Payment of $810.00 unpaid balance for KP LAW legal bills
• Application for the Mass Broadband Institute’s Municipal Digital Equity Planning Program

Economic Development Commission

The Economic Development and Planning commissions are discussing the amended MOTT Grant Historic Walking Tour. The meeting includes reviews of electric sign pricing, the downtown intersection project's impact on historical monuments, and grant/vendor status.

• Review of electronic sign pricing for Veterans Heritage Grants
• Review of TIP downtown intersection project regarding historical monuments
• Discussion of sign and kiosk designs and marketing

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will meet to review financial reports and the Library Director's highlights. The board will discuss community and legislative advocacy concerning challenges to library materials.

• Discussion on Community and Legislative Advocacy on Materials Challenges
• Review of Chess Park
• Update on Friends of Jacob Edwards Library

Board of Assessors

The Board of Assessors will meet to review and sign monthly reports for tax abatements and exemptions. The board will also consider 2023 motor vehicle commitments and real estate exemption applications.

• Monthly Abatement/Exemption Reports
• 2023 MV Commitment
• 2023 RE Exemption applications and notices

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is meeting to discuss several equipment purchases and a contract extension. The body will review requests for sewer department vehicles and a design extension for the River/Crane Street project.

• Amendment One to BSC Group contract for $134,800 to extend River/Crane Street design to Pleasant Street
• Sewer Dept transfer request of $50,000 from Project 64870 to Project 64867 for a Sewer Jet Truck
• Purchase of a Combination Single Engine Dual Stage Sewer Cleaner for $536,115.00
• Purchase of a Pipeline Television Inspection Camera system Van for $249,889.00

Southbridge Housing Authority

The Southbridge Housing Authority will review monthly expense reports and program updates. The board is scheduled to vote on a new employment candidate and a policy regarding personal property, planting, and balconies.

• Board vote on employment candidate Joan Irizarry for State Housing Coordinator
• Board vote on Personal Property/Planting/Balcony Policy
• Board vote to write off vacated Tenant Accounts Receivable Balances
• Board vote on September 30, 2023, Quarterly Operating Statements for 400-1 and 689-C Programs
• Review of EOHLC Public Housing Notices 2023-15, 2023-16, and 2023-17

Board of Health

The Board of Health will review updates on blight at Cross Street, 20 Brick Row, and 30 Mill St. The Board is also scheduled to discuss and vote on a clean-up for 554 South St.

• Vote to clean-up 554 South St
• Blight updates for Cross Street, 20 Brick Row, and 30 Mill St
• Update on October 5 Flu Clinic
• Update on October 14 Take Back Event

Trail Committee

The Trails Committee will meet to discuss the current status of town trails and the recruitment of new members. The meeting also includes the approval of previous meeting minutes.

• Discussion regarding recruiting new members
• Status of trails

Conservation Commission

The Southbridge Conservation Commission will discuss environmental remediation and erosion concerns at several local sites. The meeting includes reviews of progress at specific street addresses and landfill closure efforts.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street and 516 Worcester Street
• Sedimentation remediation for landfill closure

Fire Station Building Committee

The committee will review bids for electrical equipment and consider awarding a contract. Members will also receive status updates on the bid process for the fire station project and the demolition of 129 Worcester St.

• Review and potential award of bids for electrical equipment
• Status update on demolition of 129 Worcester St.
• Status update on the fire station project bid process
• Review of invoices received since October 4, 2023

Planning Board

The Planning Board will hold a continued public hearing regarding the redevelopment of mill buildings into residential units. The board will also discuss special permit modifications for properties on Main Street and Central Street.

• Public hearing for 139 residential units and 190 parking spaces at 40 and 50 Optical Drive
• Special permit modification for parking requirements at Green Path, 345 Main Street
• Discussion of special permit amendment for Mellow Tiger at 67 Central Street
• Workshop on Earth Removal and Excavation Bylaw

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review the Town Manager's appointment of Mary Szczygiel to the Council on Aging. The committee will also discuss accepting an $8,800.00 FY 2024 RDP Grant Award.

• Appointment of Mary Szczygiel to the Council on Aging through June 30, 2025
• Acceptance of $8,800.00 FY 2024 RDP Grant Award
• Discussion of Thrive Act Joint Education Committee hearing at the State House

Council on Aging

The Southbridge Council on Aging will hold a meeting to review minutes from the September 12, 2023, meeting and receive a report from Director Katie Alicea Tilton. The agenda includes sections for old business, new business, and an open forum.

• Review and acceptance of September 12, 2023, meeting minutes
• Report from Community Services/COA Director, Katie Alicea Tilton

Economic Development Commission

The commission will introduce new members and vote on a new Chair. Members will also discuss future economic development initiatives, including business marketing and entrepreneurship promotion.

• Introduction of new members Kathleen Russell, Joe Diaz, and Tomasz Owca
• Vote to approve a new Chair
• Review of the Economic Development Commission charge per Town By Laws
• Discussion on marketing the town to new businesses and meeting existing businesses
• Discussion regarding workforce needs and recruiting additional members

Town Council

The Town Council will consider multiple funding awards, including a $1.65 million CDBG grant for housing and rehabilitation. The meeting also includes votes on personnel appointments, utility charging stations, and stormwater engineering services.

• Acceptance of $1,650,000.00 CDBG grant for housing, commercial rehab, and code enforcement
• $122,500.00 contract with Tighe and Bond for FY 2024 Stormwater Engineering Services
• Installation of EV charging stations at the RMV for $49,668.63
• Approval of $250,000 Shared Streets and Spaces grant application for East Main Street
• Acceptance of $1,000,000 Urban and Community Forestry Grant

Trail Committee

The Trails Committee will meet to discuss recruiting new members and the current status of trails. The meeting also includes the approval of previous meeting minutes.

• Discussion regarding recruiting new members
• Status of trails

Economic Development Commission

The Town of Southbridge is seeking public input on proposed changes to the FY20 and FY21 CDBG Mini Entitlement Programs. The proposal includes reallocating funds from code enforcement and program income toward public parks improvements. The town is also seeking approval for proposed changes to administrative salaries.

• Proposed reallocation of funding for public parks improvements
• Proposed changes to administrative salaries
• Public hearing regarding FY20 and FY21 CDBG program changes

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing several grant awards and fund allocations for recommendation to the Town Council. These include funding for housing production, urban forestry, and community development. The body will also discuss the use of reserve funds for grant matching and mailing costs.

• Massachusetts EEA Planning Assistance Grant for Southbridge Housing production Plan: $20,000.00
• CDBG Mini-Entitlement FY 22-23 grant for housing/commercial rehab and code enforcement: $1,650,000.00
• Urban and Community Forestry Grant: $1,000,000.00
• Allocation of $2,600.00 from Town Council Reserve Funds as grant matching
• Use of up to $4,500.00 from Town Council Reserve Funds for MassSave program mailings

General Government Subcommittee

The General Government Subcommittee is reviewing recommendations for the Town Council regarding the Classification and Compensation Plan. The body is also discussing several fund transfers to pay unpaid FY23 legal and insurance invoices.

• Proposed salary change for Sealer of Weights and Measures to $8,000.00
• Proposed creation of an Interim Executive Operations Officer (MS-16) position
• Request to transfer $810.00 to cover an unpaid FY23 legal bill for KP LAW
• Request to use $2,540.00 in FY24 funds to pay an unpaid FY23 invoice to Cook and Company Insurance Services

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is meeting to discuss several contracts, funding requests, and staffing appointments. The body will review recommendations for the Town Council regarding engineering services, equipment rentals, and infrastructure grants.

• Contract with Tighe and Bond for FY 2024 Stormwater Engineering Services for $122,500.00
• Installation of two Level 2 charging stations at the Registry of Motor Vehicles for $49,668.63
• Application for $250,000 in Shared Streets and Spaces funding for East Main Street pedestrian and safety improvements
• Transfer of $1,180.12 for the rental of a scissor lift
• Appointments of Benjamin Doros, Jeffrey Joseph Thibault, and Hannah Prescott to DPW positions

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is reviewing several contracts, funding transfers, and staffing appointments. The body will consider recommendations to the Town Council regarding engineering services and infrastructure improvements.

• Contract with Tighe and Bond for FY 2024 Stormwater Engineering Services for $122,500.00
• Installation of two Level 2 charging stations at the Registry of Motor Vehicles for $49,668.63
• Application for $250,000 in Shared Streets and Spaces funding for East Main Street pedestrian and safety improvements
• Transfer of $1,180.12 for the rental of a scissor lift
• Appointments of Benjamin Doros, Jeffrey Joseph Thibault, and Hannah Prescott to DPW positions

Historical Commission

The Southbridge Historical Commission is meeting to approve signage for Optical Drive. The commission will also discuss the Hiker Monument.

• Approval of Optical Drive signage
• Discussion of Hiker Monument

Recreation Committee

The committee will meet to discuss ideas for contests related to upcoming spring event planning. The meeting also includes updates from the Recreation Director.

• Discussion of event contest ideas for spring planning

School Committee

The agenda consists of procedural boilerplate. No specific policy decisions, contracts, or public hearings are listed for this meeting.

Board of Assessors

The Board of Assessors will meet to review and sign monthly reports regarding tax abatements and exemptions. The board will also review the 2023 MV Commitment and any uncollectable taxes.

• Monthly Abatement/Exemption Reports
• 2023 MV Commitment
• Schedule of uncollectable taxes

Council on Aging

The Council on Aging will hold a regular meeting to review minutes from the September 12, 2023, meeting and receive a report from the Community Services/COA Director. The agenda includes sections for old business, new business, and an open forum.

• Review and acceptance of September 12, 2023, meeting minutes
• Report from Community Services/COA Director Katie Alicea Tilton

Conservation Commission

The Southbridge Conservation Commission will review updates on conservation restrictions and remediation progress. The body will also discuss flooding, erosion, and possible contamination or violations at several specific local sites.

• Conservation Restriction update on Alpine Drive
• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues regarding 631 Charlton Street
• Possible violation at 516 Worcester Street and contamination issue on Morris Street

Conservation Commission

The Conservation Commission is meeting for site walks with the Building Inspector. The body will visit specific properties to conduct field reviews.

• Site walk at 516 Worcester Street
• Site walk at 631 Charlton Street
• Site walk at Pleasant Hills Estates
• Potential site walk at Morris Street

Fire Station Building Committee

The committee is meeting to discuss the status of the Fire Station Project, including budget updates and project benchmarks. Members will review demolition progress at 129 Worcester St and evaluate electrical equipment and full project bids.

• Budget update for the Fire Station Project
• Hazmat update from Tighe & Bond
• Tree move at 17 Snow St
• Demolition status of 129 Worcester St
• Review of electrical equipment and full project bids

Planning Board

The Planning Board will conduct public hearings regarding special permits for livestock and a non-conforming structure. The board will also hold a workshop on the Earth Removal and Excavation Bylaw.

• Special Permit hearing for reinstatement of a non-conforming structure at 56 Main Street
• Special Permit hearing for keeping livestock under 5 acres at 314 South Street
• Special Permit hearing for keeping livestock under 5 acres at 536 Worcester Street
• Workshop on Earth Removal and Excavation Bylaw

Planning Board

The Southbridge Planning Board will hold a public hearing to review a special permit application. The board is considering a request to keep livestock on a property under 5 acres.

• Special permit application for keeping livestock under 5 acres at 314 South Street (Map 49; Lot 121)

Planning Board

The Southbridge Planning Board will hold a public hearing to review a special permit application. The board is considering a request to keep livestock on a property under 5 acres.

• Special permit application by Cristian Santiago for livestock at 536 Worcester Street (Map 9, Lot 28)

Historical Commission

The Southbridge Historical Commission will meet to discuss the placement of a hiker monument and signage at 5 Optical Drive. The commission is also scheduled to address the Demo Delay By law.

• Hiker monument placement discussion
• 5 Optical Drive signage
• Demo Delay By law

Board of Health

The Board of Health will continue a public hearing regarding a tobacco permit request for M&S Smoke Shop LLC located at 14 Hamilton St. The meeting also includes routine business such as approving previous minutes and scheduling the next meeting.

• Continued Public Hearing: Tobacco request for M&S Smoke Shop LLC (14 Hamilton St)

Liquor Licensing Board

The agenda for this meeting consists of procedural boilerplate. The board will review meeting minutes from August 24, 2023, and provide liquor agent updates.

• Acceptance of August 24, 2023 meeting minutes
• Liquor agent updates

Retirement Board

The Southbridge Retirement Board will vote on the September 2023 warrant and several personnel retirement and refund requests. The board will also conduct an evaluation of the Administrator.

• Vote to approve September 2023 warrant for $478,472.65
• Superannuation retirement of Andrew Sokolowski (effective Oct 20, 2023)
• Superannuation retirement of Juan C. Pefia (effective Nov 18, 2023)
• Refund of accumulated deductions for Nicholas Caldwell and Derek Morrell
• Rollover of accumulated deductions for Megan Garlie

Jacob Edwards Library Board of Trustees

The Board of Trustees will organize its leadership for the 2023-24 year and review the long-range plan. Members will discuss funding and an invoice for the Chess Park rendering. The board will also consider a purchase for a bird house.

• Election of officers: Chair, Vice Chair, and Financial Director
• Approval of $350 for Bird House purchase
• Payment of invoice from Joe Coan, RLA for Chess Park Rendering
• Review of Chess Park rendering

Town Council

The Town Council will consider several personnel appointments, including a new Treasurer-Collector and Finance Director. The meeting also includes multiple votes on allocating ARPA funds for town projects, equipment, and community services.

• Approval of $194,219.00 for a Volvo L70H Wheel Loader using ARPA funds
• Allocation of $55,000.00 in ARPA funds for the Town Hall Digital Sign Project
• Contract approval for Guelphwood Road Project with Pioppi Construction for $650,845.00
• Appointment of Manny Silva as Interim Principal Assessor at $100.00 per hour
• Approval of $20,287.48 in ARPA funds to purchase Voting Booth Stations

Worcester Regional Transit Authority Advisory Board

The Advisory Board will meet via webinar to hear an Administrator's Report and updates on board changes. The meeting includes a designated period for business from the public.

• Chair comments and update on recent board changes
• Administrator's Report
• Business from the public

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing regarding a Notice of Intent for the construction of two duplexes at 884 Worcester Street. The commission will also discuss remediation, erosion, and flooding issues at several local sites.

• Public Hearing: Proposed construction of two duplexes at 884 Worcester Street
• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street
• Possible contamination issue at Morris Street

Conservation Commission

The Southbridge Conservation Commission is holding a public hearing to act on a Notice of Intent. The request concerns the construction of two duplexes, one of which is partially within the outer riparian zone of Cady Brook.

• Notice of Intent for two duplexes at 884 Worcester Street (Map 3 Parcel 44)

Planning Board

The Planning Board will hold public hearings regarding a large residential redevelopment and a utility pole amendment. The board will also conduct a workshop on the Earth Removal and Excavation Bylaw.

• Public hearing for 139 residential units and 190 parking spaces at 40 and 50 Optical Drive
• Public hearing for an amendment to install 7 new utility poles at Clemence Hill Road
• Vote to confirm waiver of Valta Energy LLC's special permit fee
• Workshop on Earth Removal and Excavation Bylaw
• Appointment of Central Massachusetts Regional Planning Commission (CMRPC) delegate

Planning Board

The Southbridge Planning Board and Special Permit Granting Authority will hold a public hearing to review a special permit application. The board is considering a request to amend a previous permit to allow for the installation of seven new utility poles.

• Special permit application for Clemence Hill Road, Parcel ID #007-001-B-00001
• Request by Project Southbridge MA 1, LLC to install seven new utility poles

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review several appointments made by the Town Manager. These items include recommendations for confirmation of members to the Council on Aging and the Cultural Council.

• Appointment of Natalie Adams to the Council on Aging through June 30, 2025
• Appointment of David Langevin to the Council on Aging through June 30, 2025
• Appointment of Louise Majewski to the Council on Aging through June 30, 2026
• Appointment of Michelle LeBoeuf to the Cultural Council through June 30, 2026
• Appointment of Bonnie Lynch to the Council on Aging through June 30, 2026

Economic Development Commission

The Economic Development and Planning committees, along with historical boards, are discussing the pursuit of a Veterans Heritage Grant through MA SHRAB. The meeting will cover electric sign pricing, vendor status, and site research progress.

• Review of electronic sign pricing
• Discussion of grant and vendor status for the MOTT Grant project
• Review of sign/kiosk designs and marketing plans

Recreation Committee

The committee will meet to conduct routine business and work on planning for upcoming spring events. The agenda also includes updates from the Recreation Director and opportunities for public and member forums.

• Spring event planning discussion
• Recreation Director's announcements and updates

Planning & Development Subcommittee

The Planning and Development Subcommittee and Town Council are meeting to review grant extensions and funding transfers. The body will discuss deadlines for playground equipment and applications for public art funding.

• Extension of CDBG FY20 grant to December 31, 2023 for playground equipment installation
• Application for 'Making it Public for MA Municipalities 2024' grant up to $15,000 for public art
• Fund transfer from Code Enforcement to Parks and Playgrounds for Fontaine Masonry to complete McCann Fields upgrades

Protection of Persons & Property Subcommittee

The Protection of Persons and Properties Subcommittee is meeting to discuss a promotional process for a Fire Department lieutenant position. The body will consider recommendations for a grant and a commission appointment.

• Vote to recommend an RFP for Assessment Center Services for a Fire Department Lieutenant position
• Vote to recommend acceptance of FEMA FY24 BRIC Technical Assistance grant
• Vote to approve appointment of Dale Ferron to the Traffic Commission through June 30, 2026

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is reviewing several maintenance contracts and equipment purchases. The body will discuss recommending various expenditures and agreements to the Town Council for final approval.

• Proposed $650,845 paving of Guelphwood Rd from Torrey Rd to the swamp via Pioppi Construction
• HVAC system and control maintenance bid from MPC Services Inc
• FY24 road salt contracts with Leed Salt ($94.70/ton) and Eastern Salt Co. ($68/ton)
• Purchase of a front-end loader to replace a 1988 Caterpillar 950
• MassDOT FoRRRwD grant agreement for a Dynamic Radar Speed Feedback Mini Trailer

General Government Subcommittee

The General Government Subcommittee is reviewing several Town Manager appointments and proposed changes to job classifications and descriptions. The body is also considering three budget transfer requests to cover subscriptions and advertising invoices.

• Appointment of Manny Silva as Interim Principal Assessor at $100.00 per hour
• Appointment of Noor Elgaderi as Director of Human Resources
• Appointment of Robert Caprera as Special Town Attorney for Board of Health and Inspections matters
• Proposed classification changes for Town Accountant (A-3 to A-6) and Director of Finance
• Budget transfer requests of $51.00 for MMA subscription and $1,100 for advertising

Southbridge Housing Authority

The Southbridge Housing Authority will hold a budget workshop and vote on the FYE 2024 budget and Executive Director salary schedule. The board will also consider updates to the management agreement and various tenant policies.

• FYE 2024 Budget vote
• FYE 2024 Executive Director Salary Schedule vote
• Management Agreement Amendment vote
• Bank change from M&T Bank to Bank Hometown for HUD Payments
• Planting and Porch Policy and Tenant Personal Property Policy votes

Board of Health

The Board of Health will hold a public hearing regarding a tobacco request for M&S Smoke Shop LLC. The meeting also includes discussions on immigration trends with Catholic Charities and setting board priorities for Fiscal Year 2025.

• Public Hearing: Tobacco request for M&S Smoke Shop LLC at 14 Hamilton St
• Discussion regarding increase in immigrants with Karen Salides of Catholic Charities
• Board of Health Priorities for FY 2025
• Update on tree concern at 631 Charlton St
• Update on request for alternative disposal of textiles

Trail Committee

The Trails Committee is meeting to discuss the recruitment of new members and the current status of trails. The session includes a period for comments from members and citizens.

• Discussion regarding recruiting new members
• Status of trails

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider a variance application from Staples Realty Trust. The request is to reduce the front yard setback from 30 feet to 8 feet to allow for the construction of front stairs.

• Variance application for 476 Worcester St. (Map 15, Lot 129) to reduce front yard setback from 30 feet to 8 feet

Zoning Board of Appeals

The Zoning Board of Appeals will hold public hearings regarding two variance applications. The board will review requests to modify setback requirements and land use bylaws for two specific properties.

• Variance request for 476 Worcester St. to reduce front yard setback from 30 feet to 8 feet for front stairs
• Continued variance application for 18 Chester St. to construct a storage facility

Council on Aging

The Southbridge Council on Aging will hold its regular meeting on September 12, 2023. The agenda includes a report from the Community Services/COA Director and the review of minutes from the August 16, 2023, meeting.

• Review and acceptance of August 16, 2023, meeting minutes
• Report from Community Services/COA Director Katie Alicea Tilton

School Committee

The School Committee will meet to approve previous minutes and hear a presentation from Receiver Dr. Villar. The agenda consists primarily of procedural items.

• Presentation by Receiver Dr. Villar

Town Council

The Town Council will swear in Town Manager John D. Jovan Jr. and review subcommittee reports. The meeting includes votes on appointing a Liquor Licensing Board member and engaging consultants for financial and management services.

• Swearing in Town Manager, John D. Jovan Jr.
• Appointment of Layne Wandelear to the Liquor Licensing Board
• $25,200 contract with Edward J. Collins Center for Public Management
• Engagement of Roselli, Clark & Associates for year-end financial reporting assistance

The Town Council confirmed several key administrative appointments, including the Treasurer-Collector and Finance Director. The Council also approved changes to the Human Resources and Finance job classifications and confirmed multiple appointments to town boards and commissions.

• Confirmed Michelle L. Hill as Treasurer-Collector and Finance Director (Unanimous)
• Ratified employment contract for Michelle L. Hill (Unanimous)
• Confirmed Manny Silva as Interim Principal Assessor at $100/hour (7-1)
• Confirmed Robert Caprera as Special Town Attorney (Unanimous)
• Approved changing HR Director/Asst. Town Manager to Director of Human Resources (7-1)
• Confirmed Noor Elgaderi as Director of Human Resources (Unanimous)
• Confirmed appointments to Council on Aging, Cultural Council, Airport Commission, and Traffic Commission (Unanimous)
• Extended Tri-Valley/Meals on Wheels use of Community Center until 11/1/2023 (Unanimous)

Fire Station Building Committee

The committee is meeting remotely to discuss tasks related to the Fire Station project. Members will review invoices and a proposed amendment to a services agreement with Tighe and Bond.

• Review and approval of invoices from the September 6 meeting
• Proposed amendment to the agreement for services with Tighe and Bond
• Project budget update from Pomroy Associates
• Update on the demolition and remediation of 129 Worcester Street

The committee approved several invoices for architectural and dismantling services and a contract amendment for Tighe & Bond. Members discussed a construction estimate increase of $399,193.00, bringing the net hard cost of construction to $21,998,998.00.

• Approved August 16, 2023 minutes (unanimous, one abstention)
• Approved September 6, 2023 minutes (unanimous, one abstention)
• Approved Kaestle Boos Associates invoice 21041.00-12 for $178,952.86 (unanimous)
• Approved Costello Dismantling Co., Inc. Application for Payment #1 for $34,912.50 (unanimous)
• Approved Costello Dismantling Co., Inc. Application for Payment #2 for $108,110.00 (unanimous)
• Approved Pomroy Associates invoice SBFS-012 for $20,450.00 (unanimous)
• Approved Tighe & Bond contract amendment for $31,100.00 (unanimous)

Conservation Commission

The Southbridge Conservation Commission will review progress on remediation and address environmental concerns at several local sites. The body will also discuss two Certificates of Compliance and a potential grant for rail trail signs.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street
• Potential structure failure at 18 Mill Street
• Certificates of Compliance for 43 Quail Run and 32 Whitetail Circle

The Commission issued certificates of compliance for 43 Quail Run and 32 Whitetail Circle. The board also extended the deadline to avoid fines for a property owner at 87 Golf Street.

• Extended deadline to avoid fines for 87 Golf Street to October 30th (unanimous)
• Issued partial certificate of compliance for infrastructure and complete certificate for site at 43 Quail Run (unanimous)
• Issued complete certificate of compliance for site at 32 Whitetail Circle (unanimous)
• Decided to vote on August 17th minutes at the next meeting (unanimous)

Conservation Commission

The Southbridge Conservation Commission will discuss environmental and structural concerns at several specific sites. The meeting includes reviews of remediation progress, erosion, flooding, and potential structure failure.

• Remediation progress report for 87 Golf Street
• Erosion issues at Pleasant Hills
• Flooding issues at 631 Charlton Street
• Potential structure failure at 18 Mill Street
• COC for 43 Quail Run

Planning Board

The Planning Board will hold public hearings regarding the reinstatement of non-conforming structures at two locations. The board will also conduct a workshop to discuss proposed edits to Sections 2, 3, and 8 of the Zoning Bylaw.

• Special Permit Public Hearing for 62 Kingsley Street (Doug Will, LLC)
• Special Permit Public Hearing for 56 Main Street (Cristian Chica)
• Workshop on proposed edits to Zoning Bylaw Section 2, Section 3, and Section 8

The Board approved a special permit to reinstate a non-conforming structure at 62 Kingsley St. A second special permit application for 56 Main St. was continued to October 4, 2023. The Board also discussed revisions to the Earth Excavation and Filling Bylaw.

• Approved special permit for reinstatement of non-conforming structure at 62 Kingsley St. (Unanimous roll call)
• Continued special permit hearing for 56 Main St. to October 4, 2023 (Unanimous roll call)
• Continued approval of August 23, 2023 minutes to a later meeting

Fire Station Building Committee

The committee will discuss the design, construction documents, and budget for the Fire Station Project. Members will review permitting status and demolition plans for 129 Worcester St and Snow Street properties.

• Review of Fire Station Project budget and schedule
• Tighe & Bond amendment regarding Hazmat update
• Demolition status of 129 Worcester St
• Demolition status of Snow Street properties
• Approval of invoices for the Finance Department

The committee did not have a quorum present, resulting in the postponement of the minutes' approval. Members discussed a 90% construction document estimate and recommendations regarding the timing of the bidding process.

• Approval of minutes postponed due to lack of quorum
• Adjourned meeting at 17:34 (Unanimous of those present)

Cable TV Advisory Committee

The committee is meeting to elect a Chairperson and Vice Chairman. Members will also discuss future meeting topics and immediate needs of the cable station.

• Election of Chairperson
• Election of Vice Chairman
• Discussion of immediate cable station needs

Economic Development Commission

The Economic Development and Planning committees are discussing the pursuit of an electronic sign through the Massachusetts State Historical Records Advisory Board Veterans Heritage Grants. The meeting includes updates on grant and vendor status, site research progress, and designs for signs or kiosks.

• Discussion regarding MA SHRAB Veterans Heritage Grants
• Review of site research progress for historic walking tour
• Discussion of sign and kiosk designs and marketing

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance application for a storage facility. One previously scheduled public hearing has been moved to September 14.

• Variance application by Youghal Realty Trust for a storage facility at 18 Chester St. (Map 34; Lot 41)

Retirement Board

The Southbridge Retirement Board is meeting to approve a monthly warrant and process the transfer or refund of accumulated deductions for former town and school employees. The board will also discuss military buy-back language and the Administrator's evaluation.

• Vote to approve August 2023 warrant for $573,927.21
• Vote to transfer accumulated deductions for Yelitza Agosto (15.50 years service)
• Vote to transfer accumulated deductions for Paola Gonzalez Marquez (0.8333 years service)
• Vote to transfer accumulated deductions for Charles Paquette (1.6667 years service)
• Vote to refund accumulated deductions for Eline Colon, Victor Colon, Stephanie Diaz, Patricia Haddock, and Miranda Smith

The board approved the August warrant for payroll and accounts payable. Members also authorized several transfers and refunds of accumulated deductions for former town and school employees. A conditional payment plan for excess earnings was established pending PERAC approval.

• Approved August W082023 warrant for $573,927.21
• Approved conditional 12-month payment plan of $653.37/month for excess earnings if allowed by PERAC
• Approved accumulated deduction transfers for Yelitza Agosto, Paola Gonzalez Marquez, Charles Paquette, Limaris Rosario, and Alysha Tripp-Healy
• Approved accumulated deduction refunds for Eline Colon, Victor Colon, Stephanie Diaz, Patricia Haddock, and Miranda Smith
• Approved revision of military buy-back supplemental regulation wording pending PERAC approval
• Approved July 27, 2023 meeting minutes
• Tabled Administrator's evaluation

Southbridge Airport Commission

The Southbridge Airport Commission will meet to discuss a possible air show in 2024. The body will also review updates regarding a Master Plan Grant and a maintenance hangar.

• Discussion of possible 2024 air show with Richard Little
• Master Plan Grant review update
• Maintenance hangar update

Liquor Licensing Board

The Southbridge Liquor Licensing Board will meet to reorganize the board and approve previous meeting minutes. The board will also review one-day liquor licenses for upcoming events.

• One-day liquor license for Hardwick Vineyard (Southbridge Autumn Fest, Sept. 16, 2023)
• One-day liquor license for Concord Brew/Rapscallions (Southbridge Autumn Fest, Sept. 16, 2023)
• Liquor Board reorganization

The board approved three one-day liquor licenses for upcoming events in September. The board also reorganized its leadership and approved minutes from previous meetings.

• Nominated Chad Splaine as Chairman (AIF)
• Nominated Mike Daniels as Vice Chairman (AIF)
• Appointed Layne Wandelear as a board member (AIF)
• Approved June 29, 2023 meeting minutes (AIF)
• Approved July 20, 2023 meeting minutes (AIF)
• Approved one-day beer/wine license for Hardwick Vineyard for Sept. 16, 2023 (AIF)
• Approved one-day beer/wine license for Concord Brew. Rapscallions for Sept. 16, 2023 (SIF)
• Approved one-day all alcohol license for LaSalle Reception Center for Sept. 3, 2023 (AIF)

Historical Commission

The Historical Commission will meet to vote on positions and review minutes. The agenda includes a discussion on the Demo Delay By law.

• Voting of positions
• Demo Delay By law

Planning Board

The Planning Board will conduct a workshop to discuss proposed edits to Sections 2, 3, and 8 of the Zoning Bylaws. The board will also review proposed plan changes for a solar project and a request to adjust business hours for Honey Wall Holistic.

• Proposed plan changes for Valta Energy, LLC's Clemence Hill Road solar project
• Request to amend Honey Wall Holistic's Site Plan hours of operation
• Workshop on Zoning Bylaw edits for Section 2, Section 3, and Section 8

The board approved a request to extend operating hours for Honey Wall Holistic and waived an application fee for a permit amendment regarding utility poles on Clemence Hill Road. Members also discussed pending zoning bylaw revisions and earth excavation fill limits.

• Approved amended operating hours for Honey Wall Holistic (unanimous)
• Waived application fee for Valta Energy/Project Southbridge MA 1, LLC permit amendment
• Approved August 9, 2023 meeting minutes

Recreation Committee

The committee will meet to receive updates from the Recreation Director and hold a discussion regarding potential ideas for a spring event.

• Discussion of Spring Event Idea

Economic Development Commission

The Economic Development, Planning, Historical Society, Historical Commission, and Local Historic District Study Committee will hold a combined meeting. The agenda focuses on the progress of the MOTT Grant Historic Walking Tour, including vendor status and site research.

• Review of previous meeting minutes
• Discussion of grant and vendor status
• Discussion of site research progress
• Discussion of sign, kiosk designs, and marketing

Town Council

The Town Council will consider several personnel appointments, including two Police Lieutenants and an Interim Treasurer/Collector. The meeting also includes votes on infrastructure contracts for HVAC maintenance and LED lighting installation.

• Vote to approve BSC Group’s Quinebaug Valley Rail Trail design
• Appointment of Carlos Dingui and Robert M. Salisbury as Police Lieutenants
• Contract with MPC Services Inc. for HVAC maintenance totaling $32,497.00
• LED light installation at McCann Fields for $41,466.00 using ARPA funds and local donations
• Annual renewal of Zencity’s Civil Space contract for $4,800.00

The Town Council swore in John D. Jovan Jr. as Town Manager. The Council approved a $25,200 contract for curbside pickup fund development and authorized year-end financial reporting assistance from Roselli, Clark & Associates.

• Swore in John D. Jovan Jr. as Town Manager
• Approved appointment of Layne Wandelear to the Liquor Licensing Board (unanimous)
• Approved $25,200 contract with Edward J. Collins Center for Public Management for Curbside Pickup Enterprise Fund assistance (unanimous)
• Approved engagement of Roselli, Clark & Associates for year-end closing and financial reporting assistance (unanimous)
• Approved meeting minutes for July 24, August 7, and August 21, 2023 (unanimous)
• Approved entry into executive session for nonunion personnel negotiations (unanimous)

Southbridge Housing Authority

The Southbridge Housing Authority will review monthly expense reports and program updates. The board is scheduled to vote on year-end operating statements, compensation forms, and a written information security policy.

• Vote on FYE June 30, 2023, Year End Operating Statements for 400-1, 689-C, and MRVP Programs
• Vote on FYE 2023 Top 5 Compensation Form
• Vote on Certification of Compliance with Federal and State Lead Paint Laws
• Vote on Southbridge Housing Authority Written Information Security Policy
• Vote to write off vacated tenant accounts receivable balances for the 667-1 Program

Conservation Commission

The Conservation Commission will discuss remediation progress at 87 Golf Street and provide enforcement updates for Pleasant Hills and 631 Charlton St. The body will also consider a payment for annual association dues.

• Payment of $211 for Massachusetts Association of Conservation Commission FY24 dues
• Remediation progress report for 87 Golf Street
• Enforcement update for Pleasant Hills
• Enforcement update for 631 Charlton St

The commission approved the minutes from the July 19th meeting and authorized a payment for MACC dues. Members discussed ongoing remediation at 87 Golf Street and potential erosion issues at Pleasant Hills and 631 Charlton Street. The commission also noted that Ken Comia will return as Conservation Agent in September.

• Approved July 19th meeting minutes (unanimous)
• Authorized $211.00 payment for MACC dues (unanimous)

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing a rail trail design and a contract for a temporary Town Planner. The body will also consider a software contract renewal and a budget transfer to fund the interim planner.

• BSC Group's Quinebaug Valley Rail Trail design
• Zencity's Civil Space one-year contract for $4,800
• Contract with Pioneer Valley Planning Commission for a temporary Town Planner
• Budget transfer of $28,800 from Planning Salary and Wages to Specialized Services

Fire Station Building Committee

The committee is meeting to review design documents, budget updates, and activity benchmarks for the Fire Station Project. Members will discuss the status of demolitions at 129 Worcester St and Snow Street properties.

• Review of Fire Station Project budget and design documents
• Status update on 129 Worcester St demolition
• Status update on Snow Street properties demolition
• Review of federal, state, and ARPA funding requests
• Approval of invoices for the Finance Department

The committee rejected a high-cost change order for the demolition of two buildings on Snow St. Members approved several professional invoices and authorized spending for materials testing, traffic engineering, and geotechnical services. The committee also authorized bidding for specific electrical equipment to manage long lead times.

• Approved June 22, 2023 meeting minutes
• Authorized materials testing services not to exceed $30,000.00 (Unanimous)
• Approved Kaestle Boos Associates invoices for $156,572.29 and $156,646.75 (Unanimous)
• Approved Pomroy Associates invoices for $18,560.00 and $27,050.00 (Unanimous)
• Approved Tighe & Bond invoice for $2,250.00 (Unanimous)
• Rejected Costello change order for $293,325.00 to abate and demolish two Snow St buildings (Unanimous)
• Authorized Kaestle Boos Associates to bid for generator, switchboard, standby electrical system, and manual transfer switch (Unanimous)
• Authorized McMahon traffic engineering services not to exceed $5,980.00 (Unanimous)

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is meeting to review several contracts and a change order for recommendation to the Town Council. Discussions include building maintenance, sports field lighting, and road project design work.

• Bid from MPC Services Inc for HVAC System & Control Maintenance
• Agreement with Guardian for LED lights at McCann Fields on Henry Street for $41,466.00
• Change Order 2 with VHB for $173,000.00 for TIP Project #608778 design contract
• Discussion on the potential surplus or replacement of Unit #33 Caterpillar Loader

The subcommittee approved recommendations to the Town Council for an HVAC maintenance contract and LED lighting installation. A change order for design work was postponed, and the committee discussed the replacement of a non-operational loader.

• Approved August 2, 2023 meeting minutes (unanimous)
• Recommended awarding $32,497 HVAC maintenance contract to MPC Services Inc (unanimous)
• Recommended $41,466 agreement with Guardian for LED lights at McCann Fields (unanimous)
• Postponed VHB Change Order 2 for $173,000 to September 11, 2023 (unanimous)

Council on Aging

The COA Board will review the previous meeting's minutes and hear a report from the Director. The rest of the agenda is procedural.

Board of Health

The Board of Health will conduct a public hearing regarding a request for 'Stop & Save' at 179 Elm St. The meeting also includes updates on tick treatments and blight at specific properties.

• Public Hearing: Request Tobacco Hearing Stop & Save 179 Elm St
• Update on Tick treatment at Henry St Field
• Blight update for 79 North St
• Blight update for 20 Brick Row

The Board of Health held a public hearing regarding a tobacco citation for Stop & Save and voted unanimously to find the retailer not responsible. The Board also reorganized its leadership for FY2024 and received updates on town blight and curbside collection.

• Found Stop & Save not responsible for tobacco violation (5-0)
• Elected D. Grabowski as Chair for FY2024 (4-1 excused)
• Elected G. Steeves as Vice Chair for FY2024 (4-1 excused)
• Accepted meeting minutes from February 16, June 29, and July 20, 2023

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review donations for a youth handball program and a nutrition program agreement with Tri-Valley, Inc. The committee will also discuss proposed grant-funded yoga classes and updates to the Southbridge Public Schools Turnaround Plan.

• $500.00 in total donations from Cornerstone Bank, Cormier Jewelers, and Southbridge Credit Union
• Memorandum of Agreement with Tri-Valley, Inc. Nutrition Program
• Proposed Chair Yoga classes instructed by Charice Kalis
• Southbridge Public Schools Turnaround Plan and 2023 Quarterly Reports

Planning Board

The Planning Board will conduct public hearings regarding special permits for properties on Hamilton Street and East Main Street. The board will also discuss the proposed residential use of the Globe Furniture building and review zoning bylaw edits.

• Special permit hearing for a proposed drive-through at 505 East Main Street (McDonald's USA, LLC)
• Special permit hearing for reinstatement of a non-conforming structure at 215 Hamilton Street
• Discussion of residential use for 833 Main Street (Globe Furniture building)
• Workshop to review and discuss proposed edits to Zoning Bylaw Sections 2, 3, and 8

The Planning Board approved a special permit for the reinstatement of a non-conforming structure at 215 Hamilton Street. The board also approved a special permit for a McDonald's drive-through and construction within the Flood Plain Overlay District at 505 East Main Street.

• Approved special permit for non-conforming structure at 215 Hamilton Street (unanimous)
• Approved special permit for McDonald's drive-through and flood plain construction at 505 East Main Street (unanimous)
• Approved corrected July 19, 2023 minutes regarding fire station warning signals (4-0-1)

Protection of Persons & Property Subcommittee

The Protection of Persons and Properties Subcommittee is meeting to review the Police Chief's recommendations for two permanent personnel appointments. The body will discuss whether to recommend that the Town Council confirm these appointments.

• Recommendation to appoint Carlos Dingui as a permanent, full time Police Lieutenant
• Recommendation to appoint Robert M. Salisbury as a permanent, full time Police Lieutenant

Economic Development Commission

Multiple local boards, including the Economic Development and Planning commissions, will meet to discuss the status of a grant and vendor for a historic walking tour. The meeting will also cover signage, kiosk designs, and marketing strategies.

• Review of previous meeting minutes
• Discussion of Grant/Vendor status
• Discussion of signage and kiosk designs
• Discussion of marketing plans

School Committee

The agenda consists of procedural boilerplate. No specific policy decisions, budget items, or public hearings are listed for this meeting.

Town Council

The Town Council will consider ratifying the employment agreement for John D. Jovan as Town Manager. The agenda also includes votes on various personnel appointments, animal shelter relocation, and repair requirements for 30 Charlton Street.

• Ratification of employment agreement for John D. Jovan as Town Manager
• Vote to move the Animal Shelter from Evergreen Street to 185 Guelphwood Road
• Requirement for repairs at 30 Charlton Street to be completed by October 1, 2023
• Acceptance of $1,170.00 in donations to the Fire Department from Laurel Ridge Inc.
• Authorization for building inspector to secure unsafe structure at 18-30 Mill St

The Town Council ratified the employment agreement for new Town Manager John D. Jovan and extended Charles T. Blanchard's interim term. The Council also approved several personnel appointments and authorized the relocation of the animal shelter.

• Ratified employment agreement for Town Manager John D. Jovan (7-2)
• Appointed Charles T. Blanchard as Interim Town Manager through August 28, 2023 (8-1)
• Approved relocation of Animal Shelter to 185 Guelphwood Road and formation of Building Committee (8-1)
• Required repairs to 30 Charlton Street by October 1, 2023, or face demolition (7-2)
• Authorized Building Inspector to secure or remove unsafe structure at 18-30 Mill St (Unanimous)
• Appointed Kevin Splaine to the Board of Health (8-1)
• Appointed Kathleen Alicea-Tilton as Community Service Director and to Council of Aging for 3-year terms (Unanimous)
• Accepted $1,170.00 donation to the Fire Department from Laurel Ridge Inc. - Solair Recreation League (Unanimous)

Town Council

The Southbridge Town Council meeting includes a vote to enter an executive session. The purpose of this session is to conduct strategy or collective bargaining sessions regarding nonunion personnel.

• Vote to enter executive session regarding negotiations with nonunion personnel

Conservation Commission

The Southbridge Conservation Commission is meeting to continue a public hearing regarding a project at 505 East Main Street. The commission will also receive a progress report on remediation at 87 Golf Street.

• Public hearing: Proposed razing and rebuilding of McDonald's restaurant at 505 East Main Street
• Remediation progress report for 87 Golf Street

The Commission issued a standard Order of Conditions for the razing and rebuilding of a restaurant within the flood plain. The approval includes specific requirements for soil removal, native landscaping, and annual maintenance logs.

• Approved Order of Conditions for McDonald's at 505 East Main Street (2-0-1)
• Accepted July 19th meeting minutes (2-0-1)
• Set next meetings for August 17 and September 6

General Government Subcommittee

The General Government Subcommittee and Town Council will meet to review several administrative appointments, financial transfers, and policy updates. The body will discuss recommendations for the Town Council regarding local regulations and a lease agreement.

• Appointment of Max Gullekson to the Cable Advisory Board through June 30, 2026
• Request for $490.62 from Spec. Appropriation Ambulance Billing for a June FY23 invoice
• Review of Town Council Rules and Regulations
• Review of proposed Transfer Policy
• Review of lease agreement with the Registry of Motor Vehicles

Department of Public Works Subcommittee

The Department of Public Works Subcommittee is meeting to review and potentially recommend three staffing changes to the Town Council. These include one promotion and two new appointments.

• Promotion of John Jesky as Mechanic
• Appointment of Matthew Threthway as Maintenance Man Equipment Operator
• Appointment of Michael Corder as Maintenance Man Equipment Operator

Town Council

The Southbridge Town Council will meet to conduct a strategy session regarding negotiations with nonunion personnel. The council also intends to vote on the appointment of John D. Jovan as Town Manager.

• Vote to enter Executive Session for collective bargaining or contract negotiations
• Vote to approve the appointment of John D. Jovan as Town Manager

Protection of Persons & Property Subcommittee

The Protection of Persons and Properties Subcommittee is meeting to discuss funding for animal control and specific property concerns. The body will review a recommendation for a stabilization fund appropriation and discuss dangerous buildings.

• Recommendation for $200,000 appropriation from Stabilization Fund for new Animal Control Facility
• Acceptance of $1,170 donation from Laurel Ridge Inc. - Solair Recreation League of Woodstock CT
• Discussion regarding dangerous building at 18-30 Mill St.
• Update on 30 Charlton Street (Previously Sacred Heart Church)
• Discussion on relocating the Dog Kennel

Southbridge Housing Authority

The Southbridge Housing Authority will review accounts payable and receivable, vacancy rates, and several DHCD Public Housing Notices. The board will also receive an update on Section 8 voucher availability and shortfalls.

• Review of accounts payable for May 20, 2023, through July 28, 2023
• DHCD Public Housing Notices 2023-08, 2023-09, 2023-10, and 2023-11
• Section 8 voucher availability and shortfall update
• Accounts receivable adjustments for June 2023
• Vacancy review

Board of Health

The Board of Health will conduct a re-organization meeting and review minutes from previous sessions. The agenda includes an update on blight and a discussion regarding community mental health needs.

• Blight update
• Discussion on Community Mental Health needs
• Approval of February 16, June 29, and July 20 meeting minutes

Retirement Board

The Southbridge Retirement Board will vote on a July warrant and several personnel retirement matters. The board will also hold forums for the School Department, HR Specialist, and system members.

• Vote on July warrant for $499,135.51
• Vote to allow makeup of creditable service for Kayla Merrick
• Vote to transfer accumulated deductions for Melissa Howard to Mass Teachers’ Retirement System
• Vote to refund accumulated deductions for Elsie Garcia, Alexander Osorio, Melanie Rios Nevarez, and Sarah Watson

The Board approved the July 2023 warrant and processed several retirement fund transfers and refunds for former school employees. It also approved a makeup of creditable service for one employee.

• Approved July W072023 warrant for $499,135.51 (Unanimous)
• Approved makeup of 2 months creditable service and interest waiver for Kayla Merrick (Unanimous)
• Approved transfer of accumulated deductions for Melissa Howard to Mass Teachers’ Retirement System (Unanimous)
• Approved refund of accumulated deductions for Elsie Garcia (Unanimous)
• Approved refund of accumulated deductions for Alexander Osorio (Unanimous)
• Approved refund of accumulated deductions for Melanie Rios Nevarez (Unanimous)
• Approved refund of accumulated deductions for Sarah Watson (Unanimous)
• Accepted June 29, 2023 meeting minutes (Unanimous)

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will discuss the finalization of its Long-range Plan and updates to the Pioppi Room. The board is deciding on specific expenditures for landscape design and library materials.

• Proposed expenditure of up to $1,000 for outline landscape design by Joe Coan for Chess Park
• Approval of requested expenditure for Books and Materials
• Discussion of elevator issues and anticipated expenses
• Review of Code of Conduct Guidelines for Town Boards and Committees
• Planning for September organizational meeting roles and 2023-24 meeting schedule

Town Council

The Town Council will vote to approve various subcommittee appointments, grant the Stanton Foundation $32,000 for a K9 Unit, and discuss other administrative items.

• Vote to accept Stanton Foundation Grant of $32,000 for police department’s K9 unit
• Change order for VHB's design contract for TIP Project #608778 at $179,000
• Easement agreement with Southbridge Associates II, LLC for East Main Street access

The Town Council approved several citizen appointments to various subcommittees and town boards. The council also voted to release executive session minutes from January 2023 and approved previous meeting minutes.

• Approved July 10, 2023 Reorganization and Town Council meeting minutes (Unanimous)
• Released Executive Session Minutes of January 30, 2023 (6-0-2)
• Confirmed William Cote and Steve Lazo to DPW Subcommittee (Unanimous)
• Confirmed Maria Torres and Gil Provost to Education and Human Services Subcommittee (Unanimous)
• Confirmed Denise Clemence and Steven Kelly to General Government Subcommittee (Unanimous)
• Confirmed Catherine Bernadone and Delores LaRochelle to Planning and Development Subcommittee (Unanimous)
• Confirmed Derek Julian and Roland LaRochelle to Protection of Persons and Property Subcommittee (Unanimous)
• Approved Nicholas DaDalt (Unanimous) and George Steeves (6-2) to Board of Health

Board of Health

The Board of Health will discuss ongoing mental health issues in the community and review previous meeting minutes. The agenda includes standard procedural items.

• Discussion on Community Mental Health needs
• Acceptance of February 16, 2023 and June 29, 2023 meeting minutes

The meeting was unable to conduct business because only two of five members were present, which did not constitute a quorum. No agenda items were discussed or decided. The next meeting was scheduled for July 27, 2023.

• Rescheduled next BOH meeting for July 27, 2023

Public Notice

The Town Manager will hold a public hearing to discuss proposed rate changes for water and sewer services. These changes would take effect in the first quarter bills issued after July 2023.

• Public hearing on proposed water and sewer rate changes

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold a public hearing regarding a new all-alcohol restaurant liquor license application. The board will also review District Licensing documentation.

• Public hearing for Arising Tides LLC (d/b/a Honest Town Eats) new all-alcohol restaurant liquor license
• Review and vote on District Licensing documentation

The Liquor Licensing Board approved a new all-alcohol restaurant license for Arising Tides LLC (d/b/a Honest Town Eats) contingent on the receipt of health certifications and a certificate of occupancy. The board also approved the New 7 District License requirements documentation.

• Approved all alcohol Liquor License for Arising Tides LLC, d/b/a Honest Town Eats, contingent on obtaining all permits (AIF)
• Approved New 7 District License requirements documentation (AIF)
• Accepted June 29, 2023 meeting minutes (AIF)
• Set next meeting date for August 24, 2023

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board is meeting to receive a Personnel Committee update. The board will consider a recommendation to ratify the contract for Joshua Rickman as the Administrator.

• Action item to ratify the contract for Joshua Rickman as Administrator

Historical Commission

The Southbridge Historical Commission will meet to review the status and updates of proposed demolition delay bylaws. The commission will also hold a discussion regarding the Hiker Monument.

• Proposed Demolition delay Bylaws updates
• Discussion on Hiker Monument

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss regional transportation planning and infrastructure. The body may approve an amendment to the 2023-2027 Transportation Improvement Program and endorse several long-range planning certifications.

• Proposed Amendment #8 to the FFY 2023-2027 TIP Transit Project Listing
• Endorsement of LRTP 2050 Connections
• Endorsement of CMMPO Greenhouse Gases (GHG) Requirements certification
• Endorsement of CMMPO Transportation Planning Process self-certification
• Presentation of the 2023 Regional Infrastructure Plan

Planning & Development Subcommittee

The Planning & Development Subcommittee is meeting to review three appointments to local boards and committees. The body will also discuss recommending an agreement for a pedestrian and bicycle easement on East Main Street.

• Proposed easement agreement with Southbridge Associates II, LLC at East Main Street (Parcel ID #045-011-00001) for Quinebaug Valley Rail Trail access
• Reappointment of Catherine Bernadone to the Planning and Development Subcommittee
• Reappointment of Deloris LaRochelle to the Planning and Development Subcommittee
• Appointment of Kevin Buxton to the Conservation Commission

Conservation Commission

The Southbridge Conservation Commission will hold a joint public hearing with the Planning Board regarding a Notice of Intent for McDonald’s USA, LLC. The commission will also receive a follow-up report on remediation progress at 87 Golf Street.

• Public hearing for razing and rebuilding of McDonald’s restaurant at 505 East Main Street
• Remediation progress report for 87 Golf Street

The Commission held a joint public hearing with the Planning Board regarding a proposal to raze and rebuild a McDonald's restaurant at 505 East Main Street. The hearing was continued to a later date because a DEP number has not yet been issued.

• Approved minutes from July 6 meeting (unanimous)
• Continued public hearing for 505 East Main Street project to August 3 (unanimous)

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing to act on an Order of Conditions for a project at 505 East Main Street. The proposal involves razing and rebuilding the existing McDonald’s restaurant into a new +/- 3,990 SF building with a side-by-side drive through.

• Order of Conditions for McDonald’s USA, LLC at 505 East Main Street
• Proposed +/- 3,990 SF building with side-by-side drive through

Department of Public Works Subcommittee

The Department of Public Works Subcommittee will meet to receive an update on the West St. Project. Members will also discuss ongoing and future projects.

• Update on West St. Project
• Discussion of future and ongoing projects

Planning Board

The Planning Board will review the site plan for a new fire station and hold public hearings for three special permits. The board will also conduct a workshop to discuss proposed edits to Sections 2, 3, and 8 of the Zoning Bylaws.

• Site plan review for a new fire station at 129 Worcester Street
• Special permit for earth excavation at 833 Rear Main Street
• Special permit for reinstatement of a non-conforming structure at 215 Hamilton Street
• Joint hearing for a McDonald's USA, LLC drive-through at 505 East Main Street
• Workshop on proposed Zoning Bylaw edits for Sections 2, 3, and 8

The Board approved the site plan for a new fire station at 129 Worcester Street and a special permit for earth excavation at 833 Rear Main Street. Two other special permit hearings for properties on Hamilton Street and East Main Street were continued to August 9, 2023.

• Approved site plan for new fire station at 129 Worcester Street with conditions for warning signs and landscaping (Unanimous)
• Approved special permit for earth excavation at 833 Rear Main Street with conditions to combine lots and attach Conservation Commission Order of Conditions (Unanimous)
• Continued special permit hearing for non-conforming structure at 215 Hamilton Street to August 9, 2023 (Unanimous)
• Continued special permit hearing for McDonald’s USA, LLC drive-through at 505 East Main Street to August 9, 2023 (Unanimous)
• Approved June 21, 2023 meeting minutes (3-0-2)

Trail Committee

The Trail Committee is meeting to discuss coordination with the Recreation and Conservation departments. The primary focus is the development of logos for the Rail Trail.

• Discussion of Rail Trail logos with Recreation and Conservation departments

Protection of Persons & Property Subcommittee

The Protection of Persons and Property Subcommittee is meeting to recommend appointments and contracts for Town Council approval. The body will discuss a grant for a police K9 unit and security concerns at 60 Charlton St.

• Recommendation for $32,000 Stanton Foundation Grant for a police K9 Unit
• Contract for as-needed storage of motor vehicles from July 25, 2023, to June 30, 2026
• One-year emergency generator system maintenance contract with Power Up Generator
• Security concerns at Quinebaug Plaza, 60 Charlton St.
• Reappointment of Derek Julian and appointment of Roland LaRochelle to the subcommittee

Education & Human Services Subcommittee

The subcommittee will review several appointments to the Board of Health and the Education and Human Services Subcommittee. The body will also consider a proposal from Dave’s Pest Control for rodent services at the Community Center.

• Appointment of Maria Torres to the Education and Human Services Subcommittee
• Appointments of George Steeves, Nicholas DaDalt, and Nicole Duffey to the Board of Health
• Dave’s Pest Control plan for quarterly rodent services at the Community Center for $550.00 per year

General Government Subcommittee

The General Government Subcommittee will discuss several appointments to the Historical Commission, Cable Advisory Board, and the subcommittee itself. The body will also review a franchise agreement with Spectrum for potential recommendation to the Town Council.

• Franchise Agreement with Spectrum
• Reappointment of Amanda Richards to the Historical Commission
• Appointment of Thomas Crowe to the Historical Commission
• Appointments of Gerardo Gomez, David Medero, and Javier Torres to the Cable Advisory Board
• Appointments of Steven Kelly and Denise Clemence to the General Government Subcommittee

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Personnel Committee will meet to discuss and negotiate a contract with Joshua Rickman for the position of Administrator. The committee intends to prepare a recommendation for the WRTA Advisory Board.

• Contract negotiations with finalist Joshua Rickman for Administrator position

Town Council

The Southbridge Town Council will conduct interviews with three candidates for the position of Town Manager. The Council may also hold a vote on a new appointment during this special meeting.

• Interview with John D. Jovan Jr.
• Interview with Michael Szlosek
• Interview with Thomas M. Guerino
• Possible vote on a new Town Manager

Economic Development Commission

The Economic Development, Planning, and Historical bodies will meet to discuss the MOTT Grant Historic Walking Tour. The discussion will focus on signage, kiosk designs, and marketing strategies.

• Review of previous meeting minutes
• Review of donor list
• Discussion regarding signage
• Discussion regarding sign/kiosk designs and marketing

School Committee

The agenda for this meeting consists of procedural boilerplate. The committee will review minutes from April, May, June, and July.

• Approval of minutes for April, May, June, and July

School Committee

The School Committee is meeting to elect its officers and establish the schedule for regular meetings. This is a procedural reorganizational meeting.

• Election of Chair
• Election of Vice-Chair
• Election of Recording Clerk
• Determination of day and time for regular meetings

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is holding a virtual public meeting to gather input on the Draft Long Range Transportation Plan: 2050 Connections. The body is also discussing Amendment #8 to the 2023-2027 Transportation Improvement Program (TIP), which proposes funding for several transit vehicle replacements.

• Proposed WRTA replacement vans (WRTA011548) for $106,000
• Proposed WRTA replacement vans (WRTA011549) for $116,700
• Proposed WRTA replacement vans (WRTA011550) for $559,968
• Proposed Town of Uxbridge replacement van (WRTA011570) for $78,604
• Proposed Town of Millville expansion van (WRTA011574) for $78,604

Town Council

The Town Council will discuss the Town Council Rules and Regulations and receive an update on the Town Manager search. The Council will also vote on an agreement with Franklin Realty Associates regarding pedestrian and bicycle access to the Quinebaug Valley Rail Trail.

• Vote on easement agreement with Franklin Realty Associates for 5-15 Case Street parking lot
• Discussion and acceptance of Town Council Rules and Regulations
• Update from David Adams regarding the Town Manager Search Committee
• Review of subcommittee reports including DPW, Planning, and Protection of Persons and Property

The Town Council referred the review of Council Rules and Regulations and a proposed rail trail easement agreement to their respective subcommittees. The Chair also announced new subcommittee assignments and abolished the Capital Improvement Committee.

• Approved June 26, 2023 meeting minutes (7-2-0)
• Referred Town Council Rules and Regulations to General Government Subcommittee (6-3)
• Referred Franklin Realty Associates easement for Quinebaug Valley Rail Trail to Planning & Development Subcommittee (6-3)
• Abolished the Capital Improvement Committee

Town Council

The July 10, 2023, meeting is a re-organizational session for the Town Council. The agenda focuses on administrative transitions, including the swearing-in of Councilors Elect and the election of a permanent Chairperson and Vice-Chairperson.

• Swearing-in of Councilors Elect by Town Clerk Maddie Bonadies
• Election of Permanent Chairperson
• Election of Vice-Chairperson
• Adoption of permanent seating arrangement

The Town Council held a reorganization meeting to swear in new members and elect leadership. Councilor Lazo was elected Chair and Councilor Marketti was elected Vice-Chair. The council also established a permanent seating arrangement via lottery.

• Elected Councilor Lazo as Chair
• Elected Councilor Marketti as Vice-Chair
• Swore in Councilors Chenier, Daou, and Ortiz
• Adopted permanent seating arrangement via lottery

Conservation Commission

The Southbridge Conservation Commission is meeting to continue a public hearing regarding a proposed rail trail. The commission will also receive a report on remediation progress at 87 Golf Street.

• Public hearing continuation: BSC Group, Inc. proposal for a multi-use rail trail along the south bank of the Quinebaug River
• Remediation progress report for 87 Golf Street

The Commission issued a standard Order of Condition for the construction of a multi-use rail trail along the south bank of the Quinebaug River. The project includes repairing two bridges and is funded by the Massachusetts Department of Transportation, federal sources, and the Town.

• Approved minutes of the June 22nd meeting
• Issued Order of Condition for multi-use rail trail construction (2-0)
• Conditioned trail approval on contacting Turtle Rescue League if turtle eggs or babies are found
• Conditioned trail approval on securing drainage and water crossings against debris

Board of Assessors

The Board of Assessors will meet to review and sign monthly reports and a schedule of uncollectable taxes. The board will also consider a renewal agreement for services provided by Bishop and Associates.

• Renewal agreement for services of Bishop and Associates
• Monthly Abatement/Exemption Reports
• Schedule of uncollectable taxes

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority scheduled a Special Advisory Board Meeting for June 30, 2023. The agenda for the meeting is listed as TBA.

Board of Health

The Board of Health will meet to discuss why the department was not informed regarding emergency tick control measures at Henry St. Field. The meeting also includes the acceptance of previous meeting minutes and various departmental announcements.

• Discussion of emergency tick control at Henry St. Field
• Approval of February 16, 2023, and May 11, 2023, meeting minutes

The Board of Health approved the meeting minutes from May 11, 2023, and tabled the minutes from February 16, 2023. The board discussed emergency tick control at Henry St. Field and the status of blighted properties. No other substantive votes were recorded.

• Approved May 11, 2023 meeting minutes (unanimous)
• Tabled February 16, 2023 meeting minutes (unanimous)

Liquor Licensing Board

The board will conduct a public hearing regarding a change of ownership interest for Minit Mart LLC. Members will also vote on the approval or revision of District Licensing documentation.

• Public hearing: Minit Mart LLC (d/b/a Minit Mart) change of ownership interest
• Vote on District Licensing documentation

The Board approved a change of ownership interest for Minit Mart LLC. A vote on District Licensing documentation was deferred to the next meeting. The Board discussed the status of the 2023 liquor license for 12 Crane St.

• Approved Change of Ownership Interest for Minit Mart LLC (AIF)
• Accepted meeting minutes of June 1, 2023 (AIF)
• Tabled vote on District Licensing documentation to the next meeting
• Set next meeting date for July 20, 2023

Retirement Board

The Retirement Board will vote on the June 2023 warrant and several personnel retirement and deduction transfers. The board will also discuss excess earnings and the creditable service of Mathew Fitton.

• Vote to approve June 2023 warrant for $599,063.77
• Vote to declare Julie Pefia winner of Election
• Vote to approve superannuation retirement of Shelley Comeau and Jose Aviles
• Vote to approve accumulated deduction transfers for 9 former employees
• Vote to approve accumulated deduction refunds for 8 former employees

The Board approved the June 2023 warrant and processed several superannuation retirements, deduction transfers, and refunds. The Board also declared Julie Pefia the winner of an election by declaration.

• Approved June 2023 warrant for $599,063.77
• Declared Julie Pefia winner of Election by Declaration
• Approved superannuation retirement of Shelley Comeau (effective 6/21/23)
• Approved superannuation retirement of Jose Aviles (effective 6/24/23)
• Approved deduction transfers for 9 former employees to other retirement systems
• Approved deduction refunds for 8 former employees
• Accepted liability for Melanie Fontaine to the Worcester Regional Retirement System
• Accepted May 25, 2023 meeting minutes

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance application for a new fire station. The request seeks reductions in front and rear yard setbacks and lot coverage.

• Variance application for 129 Worcester St. (Map 30; Lots 55, 56, 57, 59, 60, 64, 65, 66, 67) to construct a new fire station

Economic Development Commission

Multiple local boards met to review the MOTT Grant Historic Walking Tour project. The discussion focused on signage, kiosk designs, marketing strategies, and reviewing donor lists.

• Review of project signage (Loop 2)
• Discussion of sign/kiosk designs and marketing
• Review of donor list

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will meet to conduct a final discussion and vote on the Strategic Plan. The board will also review the summer calendar and the transition of the Chair position.

• Vote on the final Strategic Plan
• Update on Chess Park site survey and designer selection
• Completion of tech upgrade work order
• Transition of Chair position

Town Council

The Town Council will consider numerous personnel reappointments and several significant financial appropriations. The agenda also includes votes on infrastructure projects, utility fund transfers, and new community studies.

• Appropriation of $1,119,000.00 from Free Cash for Capital Stabilization, MS4 Program, Health Insurance, and Animal Shelter
• Award of 129 Worcester St Abatement and Demogly demolition to Costello Dismantling Company, Inc.
• $50,000 municipal fiber feasibility study and $35,000 curbside collection analysis
• Fire Department grant application for $11,990.00 for personal escape systems
• Reappointments for various boards including Planning Board, Library Board, and Airport Commission

The Town Council approved several board and officer reappointments and a demolition contract for 129 Worcester St. A resolution to support changing the Massachusetts State flag and seal failed in a 4-4 tie vote. The Council also ratified a contract with the YMCA of Central Massachusetts for use of the Petro Pool.

• Approved $394,000 abatement and demolition contract for 129 Worcester St (Unanimous)
• Resolution to support changing the State flag and Seal of Massachusetts failed (4-4)
• Approved Casandra Acly to Planning Board for 3-year term (Unanimous)
• Approved Katelyn Jewell as Parking Enforcement Officer for 2-year term (Unanimous)
• Postponed indefinitely the reappointment of Katelyn Jewell as Animal Control Officer (Unanimous)
• Approved Nghi Lam as Parking Ticket Clerk for 1-year term (Unanimous)
• Approved James Dyer and Margaret Morrissey to Jacob Edwards Library Board of Trustees (Unanimous)
• Ratified YMCA of Central Massachusetts contract for Petro Pool use (Unanimous)

Town Manager Search Committee

The committee will meet to discuss the search for a new Town Manager. The agenda includes a vote to enter into executive session to consider or interview applicants for the position.

• Vote to enter executive session to consider or interview job applicants

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board will meet to elect a Chairperson, Vice-Chairperson, Treasurer, and Clerk. The board will also consider a recommendation to extend the contract of Dennis Lipka.

• Election of officers: Chairperson, Vice-Chairperson, Treasurer, and Clerk
• Vote on the recommendation to extend Dennis Lipka's contract
• Update on the Administrator's search
• Budget update
• Preview of a new webpage

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing regarding a proposed rail trail along the Quinebaug River. The body will also review a septic system repair request and compliance certificates for 140 Cournoyer Blvd.

• Public Hearing: BSC Group, Inc. proposal for a multi-use rail trail along the Quinebaug River
• Request for Determination of Applicability: Jacob Castiglione proposed septic system repair (Map 104 Parcel 5-A-1)
• Partial Certificate of Compliance request for 140 Cournoyer Blvd (Order of Conditions #291-348)
• Partial Certificate of Compliance request for 140 Cournoyer Blvd (Order of Conditions #291-361)
• Remediation progress report for 87 Golf Street

The Commission issued a Negative Determination of Applicability for a septic system repair and approved partial Certificates of Compliance for 140 Cournoyer Boulevard. A public hearing for a proposed multi-use rail trail was continued to July 6. The Commission also voted to impose fines if work at 87 Golf Street is not completed by September 1.

• Approved Negative Determination of Applicability for Jacob Castiglione septic repair (2-0)
• Issued partial Certificates of Compliance for 140 Cournoyer Boulevard files #291-348 and #291-361 (2-0)
• Continued rail trail public hearing to July 6 (2-0)
• Approved imposing $100 per day fines if 87 Golf Street work is not finished by September 1 (2-0)
• Accepted June 1st meeting minutes (2-0)

Fire Station Building Committee

The committee is meeting to review the status of the Fire Station project, including budget and design documents. Members will discuss demolition bid results for 129 Worcester St and review invoices for payment.

• Demolition bid results and contract award for 129 Worcester St
• Review of Fire Station project budget and design documents
• Status of federal, state, and ARPA funding requests
• Pre-Qualification RFQ updates
• Property management and relocation for Worcester Street and Snow Street properties

The committee recommended that the Town Council approve a demolition contract for 129 Worcester St. They also authorized a payment to Tighe & Bond. Members discussed contractor pre-qualifications and site-plan delays.

• Approved June 7, 2023 meeting minutes (Unanimous)
• Recommended Town Council approve contract with Costello Dismantling Company, Inc. for demolition of 129 Worcester St (Unanimous)
• Authorized payment of Tighe & Bond invoice #062397077 for $1,125.00 (Unanimous)

Historical Commission

The Historical Commission is meeting to discuss the Elm Street Memorial Park and review meeting minutes. The agenda consists primarily of procedural items.

• Discussion of Elm Street Memorial Park
• Review of meeting minutes

Economic Development Commission

The commission is meeting to introduce five newly appointed members and review the body's official charge. Members will discuss potential future economic development initiatives and strategies for workforce needs.

• Introductions of new members Ruben Rodriguez, Kathleen Russell, Michelle Barnes, Joe Diaz, and Tomasz Owca
• Review of Town of Southbridge By Laws 3.223.1 and 3.2232
• Discussion on positioning the Town for workforce needs

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will discuss several recommendations from the Town Manager regarding appointments to the Library Board of Trustees, Board of Health, and Veterans Graves Officer. The committee will also review a budget transfer for emergency tick control and a pool usage contract.

• Reappointment of James Dyer to the Jacob Edwards Library Board of Trustees
• Reappointment of Margaret Morrissey as ex-officio member of the Library Board of Trustees
• Reappointment of Nicole Duffey to the Board of Health
• Reappointment of Keith Roberts as Veterans Graves Officer
• $800.00 transfer for emergency tick control at Henry St. Field

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss updates to the 2023-2027 Transportation Improvement Program. The body will consider endorsing the FFY 2024 Unified Planning Work Program and releasing a draft of the Long Range Transportation Plan 2050 for public review.

• Proposed Adjustment #7 to the FFY 2023-2027 TIP Highway Project Listing
• Proposed Amendment #8 to the FFY 2023-2027 TIP Transit Project Listing for 21-day public review
• Endorsement of FFY 2024 Unified Planning Work Program (UPWP)
• Release of Draft LRTP 2050 Connections for 21-day public review
• Trails Accessibility Project Presentation

Town Manager Search Committee

The committee will conduct a roll call and vote on entering into an executive session. The purpose of the session is to consider or interview applicants for employment or appointment.

• Vote to enter into Executive Session regarding applicant interviews

Planning Board

The Planning Board will conduct a public hearing regarding a special permit for earth excavation. The board will also hold workshops to discuss proposed edits to the Zoning Bylaws, specifically sections 2, 3, and 8.10.

• Special Permit public hearing for earth excavation at 833 Rear Main Street (Scheffler Enterprises, INC)
• Site Plan Review for store front occupation at 37 Hamilton Street (Jennifer Wall)
• Workshop on proposed Zoning Bylaw section 8.10 Earth Excavation and Filling
• Workshop on proposed edits to Zoning Bylaw Section 2, Section 3, and Section 8

The Planning Board approved a site plan for a holistic botanicals and products store. A special permit hearing for earth excavation was tabled. Several zoning bylaw workshops and ongoing business items were not discussed.

• Approved site plan for holistic botanicals store at 37 Hamilton Street (unanimous)
• Tabled special permit hearing for Earth Excavation at 833 Rear Main Street to July 19, 2023 (unanimous)
• Approved June 7, 2023 meeting minutes (unanimous)

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee is meeting to review personnel reappointments and financial requests. The body will consider recommendations for parking enforcement staff and Fire Department expenditures.

• Reappointment of Katelyn Jewell as Parking Enforcement (July 1, 2023 – June 30, 2024)
• Reappointment of Nghi Lam as Parking Ticket Clerk (July 1, 2023 – June 30, 2024)
• Fire Department transfer of $500.00 for motor vehicle parts/accessories
• Fire Department grant application to Joseph P DiBernadro Foundation for $11,990.00 for person escape systems

General Government Subcommittee

The subcommittee is reviewing Town Manager recommendations for several board reappointments for terms ending June 30, 2026. The body is also discussing multiple accounting transfer requests to cover various operational costs through the end of FY23.

• Reappointment recommendations for Cable Advisory Board, Board of Registrar, Liquor Licensing Board, Local Historical District Commission, Southbridge Cultural Council, Council on Aging, and Airport Commission
• Accounting transfer request for $21,000.00 from Town Council Reserve to Postage
• Treasurer/Collector transfer request for $53,500.00 for Strategic Municipal Services LLC interim services
• Special Articles transfer request for $7,100.00 for ambulance billing charges
• Town Manager transfer request for $723.82 for MMMA Spring Conference

Recreation Committee

The committee will meet to discuss the upcoming months and the future direction of the Southbridge Recreation Committee. No specific projects or financial items are listed on this agenda.

• Discussion regarding the direction of the Southbridge Recreation Committee

Planning & Development Subcommittee

The Planning and Development Subcommittee and Town Council are meeting to discuss board appointments and personnel. The body will vote on recommendations regarding a permit fee waiver and a director appointment.

• Vote to recommend waiver of permit fees for Bridge of Faith Youth Center at 45 Charlton St.
• Vote to recommend appointment of Margaret Dean as Economic Development and Planning Director
• Recommendation for Johnny McCarthy to fill a seat on the Redevelopment Authority
• Recommendation to reappoint Casandra Acly to the Planning Board for a three-year term

Southbridge Housing Authority

The board will review fire alarm guidance and conduct a Q&A session with the Southbridge Fire Department. Members will also review May 2023 expense reports and accounts payable.

• Fire alarm guidance review with Southbridge Fire Department
• Vote to write off vacated tenant accounts receivable balances
• Review of DHCD Public Housing Notices 2023-06 and 2023-07
• Section 8 voucher availability and shortfall update

Conservation Commission

The Conservation Commission is meeting to perform site walks at a proposed rail trail and 1100 Eastford Road. The body will also conduct a follow-up regarding 833 Rear Main Street.

• Site walk at proposed rail trail (529 Ashland Avenue to East Main Street/5 Case Street)
• Site walk at 1100 Eastford Road
• Follow up at 833 Rear Main Street

Town Manager Search Committee

The committee will meet to approve minutes from the June 8, 2023 meeting and vote on entering an executive session. The purpose of the executive session is to consider or interview applicants for the Town Manager position.

• Approval of draft minutes from June 8, 2023
• Vote to enter executive session to consider or interview job applicants

Department of Public Works Subcommittee

The DPW Subcommittee and Town Council will review several fund transfers and infrastructure projects. The body is considering recommendations for road safety installations and contract amendments for TIP projects.

• Proposed $179,000 change order for VHB’s design contract (TIP Project #608778)
• Proposed installation of speed bumps on Therese Ave and a 4-way stop at Pleasant/River/Walcott Streets
• Proposed fund transfers including $81,000 for South St water transition main and $160,000 for road improvements
• Proposed signage near 64 Oliver Street for a child with autism
• Review of surplus Allen-Bradley PLC-5 modules from a 2012 upgrade project

The subcommittee recommended the installation of speed bumps on Therese Ave, a 4-way stop at Pleasant/River/Walcott Streets, and safety signage on Oliver Street. Several budget transfers for electricity, water mains, and road improvements were approved, while a $179,000 design contract change order was postponed.

• Recommended installation of speed bumps on Therese Ave (3-0)
• Recommended 4-way stop sign at Pleasant/River/Walcott Streets (3-0)
• Recommended safety signage at 64 Oliver Street (3-0)
• Approved $1,500 electricity budget transfer (3-0)
• Approved $81,000 transfer for South St water transition main (3-0)
• Approved $160,000 transfer to road improvements fund (3-0)
• Approved $3,000 transfer for DPW generator repair (3-0)
• Approved zero-cost time extension for West Street project (2-1)

Economic Development Commission

Multiple town boards and committees are meeting to discuss the MOTT Grant Historic Walking Tour. The session focuses on project ideas, signage, and marketing designs.

• Review of donors list
• Favermann Design project ideas
• Sign and kiosk designs
• Marketing for the walking tour

Town Council

The Town Council will review several personnel reappointments and departmental budget transfers. The agenda includes a $600,000 appropriation from Free Cash for OPEB funds, DPW cleanup, tax collection, and a school maintenance truck.

• $600,000 appropriation from Free Cash for OPEB, DPW site cleanup, and a school maintenance truck
• $350,000 appropriation for raw water quality improvement project
• $38,500 contract award to Tighe and Bond for polymer feed station engineering
• Approval of Casella contract for curbside trash and recycling pickup
• $10,000 donation from Fraternal Order of Eagles for new AEDs

The Town Council reappointed several municipal officers and approved the appointment of four constables. The Council also authorized the Town Manager to sign revised PILOT agreements following a tax board settlement. Discussion was held regarding a proposed trash and recycling contract with Casella, though the provided text ends before a final vote on that item.

• Reappointed Theodore Bartlett to Council on Aging through June 30, 2026 (Unanimous)
• Reappointed Evelyn Rivera as Municipal Hearing Officer through June 30, 2024 (8-1)
• Reappointed Anna Smith as Landfill Monitor through March 24, 2024 (Unanimous)
• Reappointed Alan Jeskey as Constable through June 30, 2026 (Unanimous)
• Appointed Tony Theodoss as Special Traffic Constable through June 30, 2026 (Unanimous)
• Appointed Candido Diaz Jr. as Special Traffic Constable through June 30, 2026 (Unanimous)
• Appointed Rafael Ortiz as Special Traffic Constable through June 30, 2026 (Unanimous)
• Authorized Town Manager to sign revised PILOT agreements (7-2)

Town Council

The Town Council will vote to enter executive sessions for strategic discussions and negotiations, as well as real estate transactions.

• Vote to enter Executive Session for strategy sessions and contract negotiations
• Vote to enter Executive Session for real property considerations

Southbridge Airport Commission

The Southbridge Airport Commission will meet to review the Master Plan Grant and maintenance hangar updates. The body will also discuss a policy regarding the placement of un-airworthy aircraft.

• Master Plan Grant review update
• Maintenance hangar update
• Policy discussion on placement of un-airworthy aircraft
• Equipment seasonal changes

Board of Health

The Board of Health will hold a regular meeting to conduct routine business. The agenda includes accepting minutes from previous meetings and hearing announcements from the Health Director and Board members.

• Approval of February 16, 2023, and May 11, 2023, meeting minutes

Town Manager Search Committee

The committee will review and discuss interview questions for Town Manager candidates. The meeting includes a vote to enter into executive session to consider or interview applicants.

• Approval of March 16, 2023, draft minutes
• Approval of March 30, 2023, draft minutes
• Review and discussion of candidate questions
• Vote to enter Executive Session for applicant screening

Economic Development Commission

The Economic Development Commission is holding a public hearing to receive input on proposed changes to the FY20 and FY21 Community Development Block Grant (CDBG) Mini Entitlement programs. The body will discuss funding shifts and seek citizen feedback on program effectiveness.

• Proposal to increase the code enforcement-building inspections position to full-time
• Proposal to change McCann Fields projects to fund playground equipment
• Public input on future activities for CDBG funding
• Citizen comments on CDBG program outcomes and effectiveness

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board Personnel Committee is meeting to review resumes and interview candidates for the Administrator position. The meeting will be held in executive session and will not return to open session.

• Review of resumes and interviews for Administrator appointment

General Government Subcommittee

The General Government Subcommittee will meet to discuss a resolution regarding the Massachusetts state flag and seal. The body will also review two standard operating procedures concerning capital expenditures and designer selection.

• Resolution in Support of Changing the State Flag & Seal of Massachusetts
• Standard Operating Procedure #14 (Transfer & Capital Expenditure Policy)
• SOP #13 (Designer Selection Procedures)

Fire Station Building Committee

The Fire Station Building Committee is meeting to review the fire station project's design documents, budget, schedule, and permitting status. They will also discuss property relocation, review demolition bid results for 129 Worcester St, consider additional funding opportunities, and approve invoices for payment.

• Review and action on 129 Worcester St demolition bid results
• Budget update for fire station project
• Discussion of permitting with Planning/Zoning Boards
• Status of Worcester Street/Snow Street property relocation
• Review of invoices for Finance Department payment

The committee approved several payments to Tighe & Bond, Pomroy Associates, and Kaestle Boos. Members discussed demolition bids and the status of zoning and planning applications.

• Approved May 24, 2023 amended minutes (Unanimous)
• Approved Tighe & Bond invoice #052397193 for $2,250.00 (Unanimous)
• Approved Pomroy Associates invoices SBFS-008 ($28,600.00) and SBFS-009 ($20,590.00) (Unanimous)
• Approved Kaestle Boos invoices 21041.00-8 ($131,667.00) and 21041.00-9 ($132,279.73) (Unanimous)

Planning Board

The Planning Board will consider a special permit for 41 Elm Street and an Approval Not Required plan for 76 Central Street. The board will also hold workshops to discuss proposed edits to zoning bylaws, specifically regarding earth excavation and filling.

• Special permit granting for 41 Elm Street
• Approval Not Required (ANR) Plan Application for 76 Central Street
• Workshop on proposed Zoning Bylaw section 8.10 Earth Excavation and Filling
• Review and discussion of proposed edits to Zoning Bylaw Section 2, Section 3, and Section 8

The Planning Board approved an Approval Not Required (ANR) plan for 76 Central Street with specific conditions regarding roadwork and conservation restrictions. The Board also reviewed and edited a proposed zoning bylaw regarding earth excavation and filling.

• Approved May 17, 2023 minutes (4-0-1)
• Approved 76 Central Street ANR plan with changes to Lot 1 and Lot 2 (unanimous)
• Edited proposed Zoning Bylaw section 8.10 Earth Excavation and Filling
• Scheduled summer meetings for July 19 and August 16

School Committee

The Southbridge School Committee is meeting for a routine business session. The agenda includes approval of minutes from March, April, and May, announcements from the Receiver/Superintendent and Chairperson, and a citizens forum for public comment. No major policy decisions or votes are listed.

• Approve minutes from March, April, and May meetings
• Citizens Forum with 3-minute speaking limit per policy BEDH
• Receiver/Superintendent announcements
• Chairperson's announcements
• Next meeting scheduled for July 11, 2023

Town Council

The Town Council will consider a vote to reconsider a previous decision from May 22, 2023. The meeting includes a vote to acquire 76 Central Street via a friendly taking and a discussion regarding Southbridge Public Schools.

• Acquisition of 76 Central Street as a friendly taking
• Reallocation of $10,000.00 from CDBG Misc Income project #80230
• Approval of a letter of support for the Thrive Act
• Reconsideration of May 22, 2023, Agenda Item #27

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board Personnel Committee is meeting via Zoom to enter executive session and review resumes or interview applicants for the Administrator position. The committee will screen candidates and present finalists to the Advisory Board for possible appointment. The meeting is not expected to return to open session.

• Executive session under M.G.L. Ch. 30A, Sec. 21(a)(8) to review resumes and interview applicants for Administrator
• Meeting held via Zoom due to state emergency provisions
• Finalists to be presented to the Advisory Board for possible appointment

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee will review and vote on recommendations to the Town Council, including reappointments, grant pursuit, and numerous budget transfers for the Police and Fire Departments. The meeting includes discussions on personnel appointments and equipment purchases.

• Reappoint Anna Smith as Landfill Monitor for one year (July 1, 2023–June 30, 2024)
• Police transfer $12,400 for holiday pay, $800 for gear, $6,000 for tires, $7,600 for software, $3,000 for storage trailer, $12,000 for radios, $5,400 for cell block microphone
• Fire Department transfer $10,410.80 for ambulance surcharge, $2,600 for holiday pay, $12,000 for turnout gear, $500 for rental gear, $600 for garage door repair, $200 for flow testing, $850 for chairs, $550 and $1,000 for uniform allowances, $100 for janitorial supplies
• Donation of $10,000 from Fraternal Order of Eagles for new AEDs
• Appointments of Special Traffic Constables: Alan Jeskey (reappointment), Tony Theodoss, Candido Diaz Jr., Rafael Ortiz

Liquor Licensing Board

The board continued the liquor license application for Arising Tides LLC to the next meeting. Discussion regarding District Licensing documentation was also moved to the next meeting pending attorney comments.

• Approved May 18, 2023 meeting minutes (AIF)
• Continued All Alcohol Restaurant Liquor License application for Arising Tides LLC (d/b/a Honest Town Eats)
• Tabled District Licensing documentation discussion to next meeting (AIF)
• Set next meeting date for June 29, 2023 (AIF)

Conservation Commission

The Southbridge Conservation Commission will hold a public meeting to consider a Request for Determination of Applicability from Jacob Castiglione for a proposed septic system repair and associated site work within the buffer zone of a bordering vegetated wetland and riverfront area. The commission will also review minutes, mail, and receive a follow-up report on remediation progress at 87 Golf Street.

• Public hearing on septic system repair in wetland buffer zone (Map 104 Parcel 5-A-1)
• Follow-up report on remediation at 87 Golf Street
• Approval of May 18, 2023 minutes

The Commission opened a public hearing regarding a proposed septic system repair for Jacob Castiglione but did not reach a final decision. The hearing was continued to June 22nd. The Commission also received a site visit update for 87 Golf Street.

• Approved May 18th meeting minutes (2-0)
• Continued Jacob Castiglione septic repair public hearing to June 22nd (2-0)
• Scheduled site walk for June 15th at 9:30 a.m. for 529 Ashland Avenue and 1100 Eastford Road

General Government Subcommittee

The Southbridge General Government Subcommittee will review and possibly recommend approval of several items to the Town Council, including the reappointment of Evelyn Rivera as Municipal Hearing Officer and three budget transfers totaling $20,480. The subcommittee will also discuss a state flag and seal resolution and review old town policies.

• Reappoint Evelyn Rivera as Municipal Hearing Officer for one year (July 1, 2023–June 30, 2024)
• Transfer $5,880 from Cable Dept Misc. Materials to Other Legal for law service invoices
• Transfer $9,600 from Town Council Reserve to Recruitment for pre-employment physicals and job ads
• Transfer $5,000 from Town Council Reserve to Spec Services Audit for FY22 Single audit compliance testing
• Discuss state flag and seal resolution and review old town policies

The General Government Subcommittee recommended the reappointment of the Municipal Hearing Officer and three fund transfers to cover legal, recruitment, and audit costs. Discussions regarding the State flag and Seal Resolution and Old Town Policies were postponed to the June 7 meeting.

• Recommended approval to reappoint Evelyn Rivera as Municipal Hearing Officer (unanimous)
• Recommended $5,880 transfer for Cable Department legal service invoices (unanimous)
• Recommended $9,600 transfer for Human Resources recruitment expenses (unanimous)
• Recommended $5,000 transfer for Spec Services Audit compliance testing (unanimous)
• Postponed State flag and Seal Resolution discussion to June 7 (unanimous)
• Postponed Old Town Policies discussion to June 7 (unanimous)
• Approved April 13, 2023 meeting minutes (unanimous)
• Approved May 4, 2023 meeting minutes (3-0-1)

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review recommendations on reappointing Theodore Bartlett, library and community center funding transfers, a senior exercise program, Solitude Lake Management contracts, and the Thrive Act letter of support.

• Reappointment of Theodore Bartlett to Council of Aging for three years
• $68.00 transfer from Library Dues to cover training opportunity
• $37.00 transfer from Community Center M & I Building to Water & Sewer
• Proposed Senior Exercise Program at Casaubon Senior Center
• Service contract with Solitude Lake Management for FY24

Economic Development Commission

The commission is reviewing project ideas for a historic walking tour funded by the MOTT Grant. Discussion includes signage, kiosk designs, and marketing strategies.

• Review of MOTT Grant Historic Walking Tour project ideas
• Discussion of signage and kiosk designs
• Discussion of marketing plans

Retirement Board

The Board will review various retirement actions including superannuation, transfers, and refunds of accumulated deductions for former employees. The meeting also includes a vote on a Cost of Living Adjustment (COLA) for the administrator and a total warrant amount of $509,617.59.

• Superannuation retirement of Wanda Foskett effective June 30, 2023
• Transfer of deductions for Jessica Skorupski to Mass Teachers’ Retirement System
• Refunds of accumulated deductions for several former Southbridge Public Schools employees
• COLA increase for the administrator effective July 1, 2023
• Warrant W052023 in the amount of $509,617.59

The Board approved the May 2023 warrant and a 3% COLA increase for the administrator. Members approved one superannuation retirement, one transfer of deductions, one rollover, and nine refunds of accumulated deductions. The Board also accepted the April 27, 2023, meeting minutes.

• Approved May 2023 warrant for $509,617.59 (Unanimous)
• Approved 3% COLA increase for administrator effective July 1, 2023 (Unanimous)
• Approved superannuation retirement of Wanda Foskett effective June 30, 2023 (Unanimous)
• Approved transfer of accumulated deductions for Jessica Skorupski (Unanimous)
• Approved rollover of accumulated deductions for Karen Wasielewski (Unanimous)
• Approved refund of accumulated deductions for Nicole Berry (Unanimous)
• Approved refund of accumulated deductions for Jose Colon (Unanimous)
• Approved refund of accumulated deductions for Samantha Garland-Bianchi (Unanimous)

Fire Station Building Committee

The Fire Station Building Committee is meeting to review the status of the Fire Station Project, including design development, budget updates, and permitting. They will also discuss property management and relocation for Worcester Street and Snow Street properties, as well as the demolition of 129 Worcester St. The committee will review invoices for payment and discuss future meeting dates.

• Review of design development, documents, and bid estimate
• Budget update and schedule of activities
• Permitting status with Planning Board and Zoning Board
• 129 Worcester St demolition specs and bidding
• Additional funding opportunities from Federal, State, and ARPA

The Fire Station Building Committee authorized Kaestle Boos to begin the construction document phase. The committee also extended the bid deadline for the 129 Worcester St. demolition project.

• Approved minutes of April 26, 2023 (Unanimous)
• Extended 129 Worcester St. demolition project bid to June 7th
• Authorized Kaestle Boos to begin construction document phase (Unanimous)

Historical Commission

The commission will review a letter regarding a donation to digitize a rare 35mm film of Sacred Heart Church. The meeting also includes a treasurer report and a commissioners forum.

• Donation for digitization of Sacred Heart Church 35mm film

Town Council

The Town Council will consider the FY 2024 General Fund Operating Budget totaling $64,035,607.00. The meeting also includes votes on various enterprise fund budgets, capital expenditures, and zoning by-law amendments.

• Adoption of $64,035,607.00 General Fund Operating Budget
• $250,000 appropriation from Free Cash to reduce the FY2024 Tax Rate
• $4,343,759.00 budget for the FY 2024 Sewer Enterprise Fund
• $3,616,054.00 budget for the FY 2024 Water Enterprise Fund
• $81,000 amendment for South Street Water Transmission Main construction services

The Town Council approved the FY 2024 General Fund Operating Budget with amendments to the Health Department and total funding. Council also approved budgets for sewer and water enterprise funds and authorized several revolving funds. A $250,000 appropriation from Free Cash was approved to reduce the tax rate.

• Approved amended FY 2024 General Fund Operating Budget of $64,030,207 (Unanimous)
• Denied motion to reinstate Council Reserve to $100,000 (3-6)
• Approved $250,000 appropriation from Free Cash to reduce FY2024 Tax Rate (Unanimous)
• Approved FY2024 Sewer Enterprise Fund Budget of $4,343,759 (Unanimous)
• Approved FY2024 Water Enterprise Fund Budget of $3,616,054 (Unanimous)
• Approved 2% salary increases for Schedule 1 administrative employees (8-1)
• Approved 2% salary increases for Schedule 5 (Unanimous)
• Re-authorized five revolving funds including Leased Properties ($100k) and Demolition of Buildings ($185k) (Unanimous)

Southbridge Housing Authority

The Southbridge Housing Authority is holding its regular monthly meeting. The board will review fire alarm guidance with the Southbridge Fire Department, approve routine financial reports, and vote on a tenant board member waiver request from DHCD.

• Review of Fire Alarm Guidance with Southbridge Fire Department
• Monthly Expense Reports for April 2023
• Accounts Payable Review for April 22–May 19, 2023
• Board Vote: Approval of Tenant Board Member Waiver from DHCD
• Accounts Receivable Adjustments for April 2023

Worcester Regional Transit Authority Advisory Board

The WRTA Advisory Board is meeting to receive updates on the Administrator's search. The Administrator will also provide a report regarding the budget and a preview of a new webpage.

• Personnel Committee update on Administrator's search
• Administrator's report on budget
• Preview of new webpage

Liquor Licensing Board

The Southbridge Liquor Licensing Board will review district licensing documentation for potential approval or revision. The board will also hold a continued public hearing regarding a new all alcohol restaurant liquor license application for Arising Tides LLC, doing business as Honest Town Eats.

• Review and vote on District Licensing documentation
• Public Hearing: Arising Tides LLC, d/b/a Honest Town Eats — New All Alcohol Restaurant Liquor License

The board approved the meeting minutes from May 18, 2023. A new alcohol restaurant liquor license application for Arising Tides LLC and the review of District Licensing documentation were both continued to the next meeting.

• Approved May 18, 2023 meeting minutes (AIF)
• Continued Arising Tides LLC (d/b/a Honest Town Eats) new alcohol restaurant liquor license application to next meeting
• Tabled District Licensing documentation discussion to next meeting (AIF)
• Set next meeting date for June 29, 2023 (AIF)

Conservation Commission

The Commission will review a request for determination regarding driveway and parking area work at 833 Rear Main Street. The agenda also includes requests for partial certificates of compliance for 107 Cournoyer Blvd and a progress report on remediation at 87 Golf Street.

• Determination of Applicability: Scheffler Enterprises, Inc., 833 Rear Main Street
• Partial Certificate of Compliance Request: 107 Cournoyer Blvd (DEP File - 291-361)
• Partial Certificate of Compliance Request: 107 Cournoyer Blvd (DEP File - 291-348)
• Remediation progress report: 87 Golf Street

The Commission issued a Negative Determination of Applicability with specific conditions for site work at 833 Main Street. It also approved partial releases for 107 Cournoyer Boulevard to clear specific files from the title chain.

• Issued Negative Determination of Applicability for 833 Main Street with conditions for a deed restriction, berm stabilization, and drainage basin modifications (Unanimous)
• Approved partial releases to remove DEP files 291-348 and 291-361 from the chain of title for 107 Cournoyer Boulevard (Unanimous)
• Accepted minutes of the April 20th meeting (Unanimous)

Board of Assessors

The Southbridge Board of Assessors is meeting for routine procedural business. The agenda includes accepting prior minutes, an open taxpayer forum, and reviewing and signing monthly motor vehicle re-commitments, abatement/exemption reports, and personal exemption applications. No specific items, dollar amounts, or property details are listed on the agenda.

• Monthly Motor Vehicle Re-commitment review and signing
• Monthly Abatement/Exemption Reports review and signing
• Personal Exemption applications review and signing
• Open Taxpayer forum
• New business not reasonably anticipated prior to posting

Economic Development Commission

The commission will introduce newly appointed members and review its official charge. Members will also discuss future economic development initiatives and workforce positioning.

• Introduction of Ruben Rodriguez, Kathleen Russell, Michelle Barnes, and Joe Diaz
• Review of Economic Development Commission charge per Town of Southbridge By Laws 3.223.1 and 3.2232
• Discussion regarding future economic development initiatives
• Discussion regarding town workforce needs

Central Massachusetts Metropolitan Planning Organization

The CMMPO is considering several multi-year transportation programming updates. The agenda includes potential actions on the FFY 2023-2027 TIP amendment, the new FFY 2024-2028 TIP, and the release of a draft planning work program for public review.

• WRTA Public Transportation Agency Safety Plan (PTASP) update
• Proposed Amendment #6 to the FFY 2023 to 2027 TIP
• FFY 2024 to 2028 Transportation Improvement Program (TIP)
• Release of Draft FFY 2024 Unified Planning Work Program (UPWP) for public review
• Long Range Transportation Plan (LRTP) updates

Planning & Development Subcommittee

The Planning and Development Subcommittee is reviewing several grant opportunities and funding agreements. Members will consider recommendations to the Town Council regarding growth grants, a curbside collection analysis, and an EDA grant match.

• Applying for Mass Works, Community Planning, Urban Agenda, Brownfields, and Underutilized Properties grants
• Community Compact Best Practice Curbside Collection Analysis for $35,000
• MassDOT agreement for $1,452,000 toward a $1.5M match for an EDA grant of $4.1M

Conservation Commission

The Southbridge Conservation Commission is holding a site walk at 833 Rear Main Street. The agenda is minimal, with no other substantive items listed.

• Site walk at 833 Rear Main Street

Planning Board

The Planning Board will conduct workshops regarding proposed changes to the zoning bylaws. Discussions include Section 8.10 regarding earth excavation and filling, as well as reviews of Sections 2 and 3.

• Workshop: Proposed Zoning Bylaw section 8.10 Earth Excavation and Filling
• Workshop: Zoning Bylaw Review of Section 2, Section 3, and Section 4

The Planning Board held workshops to review and edit proposed zoning bylaws regarding earth excavation and filling, as well as site plan reviews. The board also discussed zoning non-conformance issues at three specific properties.

• Approved May 3, 2023 meeting minutes (unanimous)
• Reviewed and edited proposed Zoning Bylaw section 8.10 Earth Excavation and Filling
• Discussed edits to Zoning Bylaw Section 2, 3, and 8 regarding minor site plan reviews and the Development Review Team

Historical Commission

The commission will review a letter regarding a donation to digitize a rare 35mm film of Sacred Heart Church. The meeting also includes a treasurer report and a commissioners forum.

• Letter from Margaret Morrissey regarding donation for Sacred Heart Church film digitization

Economic Development Commission

The Economic Development, Planning, Historical Society, and Historical Commission boards are meeting to coordinate a historic walking tour. The discussion includes project ideas from Mark Favermann, brochure development, and sign or kiosk designs.

• MOTT Grant Historic Walking Tour project review
• Discussion of brochure for walks
• Discussion of sign/kiosk designs and marketing

Department of Public Works Subcommittee

The subcommittee will review a $134,805.00 change order for the South Street Water Transmission Main Improvements and Road Reconstruction Project. Members may also discuss adding drainage to Ellis Road and recommending roads for the 2023 improvement plan.

• $134,805.00 Change Order 4 for South Street Water Transmission Main Improvements and Road Reconstruction Project
• Potential addition of drainage to Ellis Road project
• Recommendation of roads for the 2023 Road Improvement Plan

The subcommittee voted to submit the FY2024 Water and Sewer Enterprise budgets to the Council. It recommended approval for a raw water quality project, a polymer feed station design, and drainage additions for Ellis Road. A request for $81,000 in additional construction services for South Street was denied.

• Approved FY2024 Water Enterprise Budget for submission to Council (4-0)
• Approved FY2024 Sewer Enterprise Fund for submission to Council (4-0)
• Approved acceptance of three no-cost Speed Feedback and School Zone Speed grants (4-0)
• Recommended $350,000 from Technical Support Capital Budget for raw water quality improvement (4-0)
• Recommended $38,500 award to Tighe and Bond for polymer feed station engineering (4-0)
• Denied Amendment No. 3 for $81,000 for South Street construction phase services (1-3)
• Recommended Change Order 4 for $134,805 for South Street water main and road project (4-0)
• Approved adding drainage to Ellis Road project using North St./Mechanic St. funds (4-0)

Board of Health

The Board of Health will discuss potential amendments to tobacco use regulations, including youth access and smoking in bars. Members will also discuss the usage of Opioid Funds and ARPA funds for a homeless shelter project.

• Discussion on amending tobacco use regulations
• Discussion on issuing permit processes
• Input for usage of Opioid Funds
• Discussion of ARPA funds project regarding a homeless shelter
• Blight and community mental health updates

The Board of Health approved the April 20, 2023 meeting minutes and voted to remove a discussion on tobacco use regulations from the agenda. Several items, including the February 16 minutes, the permit issuance process, and the use of Opioid Funds, were tabled. The Board also received updates on blighted properties and illegal dumping.

• Tabled February 16, 2023 meeting minutes (4-1 excused)
• Approved April 20, 2023 meeting minutes (4-1 excused)
• Removed tobacco use regulation amendment from agenda (unanimous)
• Tabled discussion on permit issuance process (unanimous)
• Tabled discussion on Opioid Funds usage (unanimous)

Trail Committee

The committee will discuss plans for the 2023 Trails Walking Tour. Members will also discuss trail cleanup tasks and assignments for the year.

• Discussion/Plan for Trails Walking Tour 2023
• Discussion — Trail Cleanup/Assignments 2023

Department of Public Works Subcommittee

The subcommittee will discuss updating the Ellis Road project, including a potential vote to use funds from North St./Mechanic St. projects for drainage. Members may also discuss and vote on recommendations for the 2023 Road Improvement Plan.

• Potential addition of drainage to Ellis Road using North St./Mechanic St. project funds
• Discussion and potential recommendation of roads for the 2023 Road Improvement Plan

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing regarding a variance application by McDonald’s USA, LLC. The applicant seeks to reduce setbacks, lot coverage, and landscaping buffers to raze and rebuild the existing restaurant.

• Variance application for 505 East Main Street (Map 44, Lot 16C)
• Proposed reduction of rear, side, and front yard setbacks
• Proposed reduction of lot coverage and landscaping buffer

Fire Station Building Committee

The committee is reviewing design development, budget, and scheduling for the Fire Station Project. Discussion includes property management at Worcester Street/Snow Street and the demolition RFP for 129 Worcester St.

• Design Development/Documents review
• 129 Worcester St Demolition RFP/Specs/Bidding/Schedule
• Worcester Street/Snow Street property management/relocation
• Morton Street update
• Federal, State, and ARPA funding opportunities

School Committee

The School Committee will hold a meeting including presentations from the High School and the Academy. The agenda includes a Citizens Forum and announcements from the Receiver and Chairperson.

• High School Presentation
• Academy Presentation
• Receiver's Announcements
• Chairperson's Announcements

Town Council

The Town Council will consider several appointments to local committees and the fire department. The meeting also includes votes on zoning by-law amendments and various budget transfers.

• Adoption of amendments to Southbridge Zoning By-Law Sections 5, 9-1, and 10
• Change Order #6 for $8,754.67 for handball court surfacing
• Application for a $20,000 EEA Planning Assistance Grant for a Housing Production Plan
• Transfer of $6,000 to Library Natural Gas account to cover utility increases
• Appointment of Jacob Webb as a full-time firefighter

The Town Council approved five municipal appointments and accepted the warrant for the June 13 town election. The council also authorized the town to accept donations for the New Fire Station Project and approved a revised job description for the DPW Deputy Director.

• Approved appointment of David LaRochelle to Recreation Committee (Unanimous)
• Approved appointment of Andrew St. George to Recreation Committee (Unanimous)
• Approved appointment of Janet Jenkins to Board of Library Trustees (Unanimous)
• Approved appointment of Tomasz Owca to Economic Development Commission (Unanimous)
• Approved appointment of Jacob Webb as full-time firefighter (Unanimous)
• Accepted the Warrant for the June 13, 2023 Town Election (Unanimous)
• Approved acceptance of donations for the New Fire Station Project (Unanimous)
• Approved revised job description for DPW Deputy Director (Unanimous)

Town Council

The Southbridge Town Council will meet to vote on entering an executive session. The purpose of this session is to discuss the purchase, exchange, lease, or value of real property.

• Vote to enter Executive Session pursuant to MGL Chapter 30A §21, (A)6

Education & Human Services Subcommittee

The subcommittee will discuss a $500.00 donation from the Lions Club for Pickleball programming. The meeting also includes a review of a $6,000.00 budget transfer within the Library to cover increased natural gas costs.

• $500.00 donation from Lions Club to Recreation Department
• $6,000.00 Library budget transfer for natural gas utilities

General Government Subcommittee

The General Government Subcommittee is meeting to review the Capital Planning Committee's FY 2024 Capital Expense Recommendations. The body will also discuss a specific insurance fund transfer. Decisions made by the subcommittee may be submitted to the Town Council for final approval.

• Transfer request for $2,842.00 from Insurance-Deductible to Insurance-Property & Liability for Fire Dept and DPW equipment
• Review of Capital Planning Committee’s FY 2024 Capital Expense Recommendations

The General Government Subcommittee voted unanimously to forward the Capital Planning Committee's FY2024 Capital Expense Recommendations to the Town Council. The plan recommends $1,035,000 in funding for items including school emergency repairs, police cruisers, and fire SCBA air packs, with funding from the Capital Stabilization Fund and Free Cash. The subcommittee also approved a $2,842 insurance transfer for Fire and DPW equipment. No decisions were made on the $2,747,000 in unfavorably recommended items.

• Approved $2,842 insurance transfer for Fire Dept and DPW equipment (unanimous)
• Approved forwarding FY2024 Capital Expense Recommendations ($1,035,000) to Town Council (unanimous)
• Approved minutes of March 20, 2023 (2-0-1)
• Approved minutes of April 26, 2023 (2-0-1)

Town Manager Search Committee

The committee is reviewing a synthesis of feedback from the Town Council, community leaders, and professional staff. Members will also discuss marketing materials and interview questions for the Town Manager search.

• Review of Town Council, Community Leaders, and Professional Staff Synthesis
• Discussion of Marketing Brochure and Advertisement
• Review of interview questions for candidates
• Vote to have Groux-White proceed with search

Planning Board

The Planning Board approved a motion to use LPA and/or DLT funds for a housing plan study, with the completed plan to be presented to the Board. The board also reviewed a proposed zoning bylaw section on earth excavation and filling, making recommendations for edits. No other substantive decisions were made.

• Approved use of LPA/DLT funds for housing plan study (unanimous)
• Reviewed proposed zoning bylaw section 8.10 Earth Excavation and Filling, recommended edits

Planning & Development Subcommittee

The Planning and Development Subcommittee and Town Council are meeting to review several change orders for handball court work and a potential grant for a housing production plan. The body will also consider an appointment to the Economic Development Commission.

• Appointment of Tomasz Owca to the Economic Development Commission through June 30, 2026
• Change Order #6 with JAM for $8,754.67 for handball court surfacing
• Extension of JAM's contract to June 16, 2023
• Change Order #7 for up to $9,000 for concrete for surface mounted site furnishings
• Application for an EEA Planning Assistance Grant up to $20,000 for a Housing Production Plan

The Planning & Development Subcommittee voted to move several items to the Town Council for final approval, including a commission appointment and handball court upgrades. The committee also recommended applying for a state grant to create a Housing Production Plan.

• Approved April 27, 2023 meeting minutes (3-0-0)
• Recommended appointment of Tomasz Owca to Economic Development Commission to Town Council (3-0-0)
• Recommended $8,754.67 change order for handball court surfacing to Town Council (3-0-0)
• Recommended extending JAM's contract to June 16, 2023 to Town Council (3-0-0)
• Recommended use of remaining grant funds for site furnishings and concrete to Town Council (3-0-0)
• Recommended applying for EEA Planning Assistance Grant for a Housing Production Plan to Town Council (3-0-0)

Department of Public Works Subcommittee

The subcommittee will review a revised job description for the DPW Deputy Director. Members will also consider submitting the FY2024 Department of Public Works, Water Enterprise, and Sewer Enterprise budgets to the Town Council.

• Revised DPW Deputy Director job description
• Classification of Deputy Director position to Grad A-7
• FY2024 Department of Public Works Budget of $2,090,044.00
• FY2024 Water Enterprise Budget
• FY2024 Sewer Enterprise Fund

The subcommittee approved the FY2024 DPW budget and recommended a revised job description and salary grade for the DPW Deputy Director for Town Council approval. The FY2024 Water and Sewer Enterprise budgets were postponed to the next meeting.

• Approved April 20, 2023 meeting minutes
• Recommended revised DPW Deputy Director job description to Town Council (4-0)
• Recommended classifying DPW Deputy Director as Grade A-7 on Administrative Salary Schedule (4-0)
• Voted to submit FY2024 DPW Budget of $2,090,044.00 to Council (4-0)
• Postponed review of FY2024 Water Enterprise Budget (4-0)
• Postponed review of FY2024 Sewer Enterprise Fund (4-0)

Planning & Development Subcommittee

The Planning and Development Subcommittee is reviewing several departmental budgets for the 2024 fiscal year. These include budget proposals for Economic Development, Planning, Conservation Commission, and the Zoning Board of Appeals.

• $15,250.94 FY2024 Economic Development Budget
• $89,560.00 FY2024 Planning Budget
• $1,000.00 FY2024 Conservation Commission Budget
• $250.00 FY2024 Zoning Board of Appeals Budget

Conservation Commission

The Southbridge Conservation Commission is scheduled to hold a site walk at 833 Rear Main Street on April 27, 2023. The agenda consists solely of opening the meeting, conducting the walk, and adjourning. No specific decisions, votes, or public hearings are listed in the provided text.

• Site walk at 833 Rear Main Street

Retirement Board

The Southbridge Retirement Board will vote to approve a Cost of Living Adjustment (COLA) for retirees effective July 1, 2023. The board will also consider a warrant for $1,112,872.30 and several transfers of accumulated deductions for former town and school employees.

• Vote to approve COLA for retirees effective July 1, 2023
• Vote to approve April 2023 warrant for $1,112,872.30
• Discussion of retro COLA for deceased retirees
• Transfer of accumulated deductions for Jason Barber, Michael McCall, and Richard Reddick
• Refund of accumulated deductions for Jonathan Camosse and Yazmin Torres

The Board approved a 3% cost-of-living adjustment (COLA) for retirees effective July 1, 2023. Members also approved a warrant for $1,112,872.30 and processed several member deduction transfers and refunds.

• Approved 3% COLA increase for retirees effective July 1, 2023
• Approved April 2023 warrant for $1,112,872.30
• Approved transfer of deductions for Jason Barber to Worcester Regional Retirement System
• Approved transfer of deductions for Michael McCall to Middlesex County Retirement Board
• Approved transfer of deductions for Richard Reddick to Worcester Regional Retirement Board
• Approved rollover of deductions for Patti Beauregard
• Approved partial refund of deductions for Jonathan Camosse
• Approved refund of deductions for Yazmin Torres

Fire Station Building Committee

The committee approved three payments for waste oil removal and engineering services. Members also authorized the signing of a Mass Save package for high performance building benefits and established a pre-qualification sub-committee for the Worcester Street site demolition.

• Approved April 5, 2023 minutes (Unanimous)
• Authorized J. Hulyk to sign Mass Save engagement package (Unanimous)
• Approved NEDT invoices 46819 and 46916 for $9,593.24 and $944.46 (Unanimous)
• Approved Tighe & Bond invoice 042397150 for $4,500.00 (Unanimous)
• Established pre-qualification sub-committee chaired by R. Pomroy

Fire Station Building Committee

The Fire Station Building Committee will review the status of design documents, budget, and permitting for the Fire Station Project. The meeting includes updates on property management for Worcester Street and Snow Street properties, as well as the demolition RFP for 129 Worcester St.

• Review of design development, budget, and permitting status
• Update on 129 Worcester St demolition RFP, specs, and bidding
• Property management and relocation updates for Worcester Street/Snow Street properties
• Review of additional funding requests from Federal, State, and ARPA sources
• Approval of invoices for submission to the Finance Department

The committee approved payments for waste oil removal and engineering services. A pre-qualification sub-committee for the Worcester Street site demolition was established, and the committee authorized engagement with Mass Save for high-performance building benefits.

• Approved April 5, 2023 minutes (Unanimous)
• Approved engagement with Mass Save for high performance building benefits (Unanimous)
• Approved NEDT invoices 46819 and 46916 for $9,593.24 and $944.46 for waste oil removal (Unanimous)
• Approved Tighe & Bond invoice 042397150 for $4,500.00 (Unanimous)
• Established pre-qualification sub-committee for project bid chaired by R. Pomroy

General Government Subcommittee

The General Government Subcommittee recommended approval of a fire station donation account with a $500,000 goal. The committee sent the General Insurance budget forward without a recommendation and postponed the Capital Plan review.

• Recommended approval of fire station donation account (5-0)
• Sent General Insurance budget up without recommendation (3-2)
• Postponed Capital Plan review to next meeting (5-0)
• Postponed minutes for 3/20 and 4/13

Education & Human Services Subcommittee

The subcommittee will review several Town Manager appointments to the Recreation Committee and Board of Library Trustees. The meeting also includes a review of the Fiscal Year 2024 budgets for the library and the community center.

• Appointment of David LaRochelle to the Recreation Committee through June 30, 2026
• Appointment of Andrew St. George to the Recreation Committee through June 30, 2026
• Appointment of Janet Jenkins to the Board of Library Trustees through June 30, 2024
• Fiscal Year 2024 Library Budget of $574,884.00
• Fiscal Year 2024 Community Center Budget of $49,352.00

Town Council

The Southbridge Town Council will meet to review and discuss the current status of the Southbridge Public Schools. No formal votes or specific actions are listed on the agenda for this meeting.

• Review and discussion regarding Southbridge Public Schools

Town Council

The Town Council will vote on several items including proposed Charter amendments and various uses for ARPA funds. The agenda also includes decisions on zoning by-law amendments and the abandonment of Morton Street for a new fire station.

• Proposed charter amendments to be submitted as a home rule petition
• $150,000 in ARPA funds for Renaissance Medical Group Primary Care Plan Proposal
• Abandonment of Morton Street as a public way for a new fire station
• $50,000 in ARPA funds for Economic Department Business Grant
• First reading of amendments to Zoning By-Law Sections 5, 9-1, and 10

The Town Council approved amendments to the Town Charter and authorized several ARPA fund allocations for healthcare, business grants, and town operations. The Council also voted to abandon Morton Street as a public way to facilitate a new fire station and approved a $16,000 historic walking tour project.

• Approved Charter amendments for submission as a home rule petition (Unanimous)
• Approved $150,000 in ARPA funds for Renaissance Medical Group Primary Care Plan (Unanimous)
• Approved $50,000 in ARPA funds for a Pay Study of Town Positions (4-3-0)
• Approved $50,000 in ARPA funds for Economic Departments Business Grant (Unanimous)
• Approved $20,000 in ARPA funds for Health/Inspectors Department PPE and equipment (Unanimous)
• Voted to discontinue maintenance and abandon Morton Street as a public way (Unanimous)
• Approved $16,000 for a downtown historic walking tour (Unanimous)
• Approved $6,000 in ARPA funds for The WellStorm, Inc Bridge Fridge (Unanimous)

Town Council

The Southbridge Town Council met to conduct an executive session. The session was called to consider the purchase, exchange, lease, or value of real property.

• Executive session to consider real property transactions

Town Council

The Southbridge Town Council will hold a public hearing to receive comment on the proposed abandonment of Morton Street as a public way. This action is intended to allow for the construction of a new Fire Station.

• Public hearing on the discontinuance/abandonment of Morton Street

Southbridge Housing Authority

The Board will review monthly expense reports and accounts payable. The meeting includes several board votes regarding quarterly operating statements, personnel policy revisions, and the Executive Director contract renewal.

• Review of March 2023 Monthly Expense Reports
• Vote on March 31, 2023 Quarterly Operating Statements for 400-1 and 689-C Programs
• Vote on Southbridge Housing Authority Personnel Policy Revision
• Vote on updated/amended Rider of Executive Director Contract Renewal
• Vote to write off vacated Tenant Accounts Receivable balances

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board will meet to discuss the FY24 budget and the Public Transportation Agency Safety Plan (PTASP). The board may vote to accept the Audit and Finance Committee's budget recommendation and approve the updated PTASP document.

• Possible vote to accept Audit and Finance Committee recommendation for FY24 Budget
• Possible vote to approve updated Public Transportation Agency Safety Plan (PTASP)
• Update on March 20, 2023 Working Personnel Committee meeting
• Update on March 29, 2023 Working Audit & Finance Committee meeting

Board of Health

The Board of Health will discuss potential amendments to tobacco use regulations, including restrictions on youth access and smoking in bars. Members will also discuss the use of Opioid Funds and ARPA funds for projects such as a homeless shelter.

• Discussion on amending tobacco use regulations
• Discussion on usage of Opioid Funds
• Discussion of ARPA funds project for a homeless shelter
• Update on community mental health needs
• Review of permit issuance processes

The Board of Health approved the March 23, 2023 meeting minutes and tabled the February 16, 2023 minutes. The board voted to table discussions regarding tobacco use regulations and the permit issuance process. Director Wasiuk reported that the Inspections Department was awarded ARPA funds for PPE, field equipment, and office supplies.

• Approved March 23, 2023 meeting minutes (4-0, 1 excused)
• Tabled February 16, 2023 meeting minutes (4-0, 1 excused)
• Tabled amendment of tobacco use regulations (4-0, 1 excused)
• Tabled discussion on permit issuance process (4-0, 1 excused)

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold public hearings on two liquor license matters: a new all-alcohol restaurant license for Arising Tides LLC (d/b/a Honest Town Eats) and an alteration of premises for CGK Restaurants Inc. (d/b/a Central Pizza) to add outdoor seating. The board will also sign one-day liquor licenses, including for a private birthday party, and handle routine items like minutes and updates.

• Public hearing: Arising Tides LLC, d/b/a Honest Town Eats - NEW All Alcohol Restaurant Liquor License
• Public hearing: CGK Restaurants Inc., d/b/a Central Pizza - Alteration of Premises - Outdoor Seating
• One-day liquor license: SL-23-11 - LaSalle Reception - Spelman 80th Birthday Party, All Alcohol, Saturday, April 29
• Accept minutes of March 23, 2023 meeting
• Liquor Agent updates

The Board approved two one-day liquor licenses for events at LaSalle Reception. An application for outdoor seating at Central Pizza was accepted. The new liquor license application for Honest Town Eats was rescheduled.

• Approved one-day liquor license for Spelman 80th Birthday Party on April 29 (AIF)
• Approved one-day liquor license for McRoy after Funeral on July 2 (AIF)
• Accepted application for alteration of premises for outdoor seating at Central Pizza (AIF)
• Rescheduled new All Alcohol Restaurant Liquor License application for Honest Town Eats

Liquor Licensing Board

The Liquor Licensing Board is holding a public hearing to consider a new all-alcohol liquor license application. The request is for Arising Tides LLC, doing business as Honest Town Eats.

• Application for new All Alcohol Liquor License for Arising Tides LLC (d/b/a Honest Town Eats) at 13 Central St.

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold a public hearing on April 20, 2023, to consider an alteration of premises amendment for CGK Restaurants, doing business as Central Pizza at 55 Central St. The amendment would add outdoor seating to their existing liquor license. Public comment will be accepted.

• Public hearing for alteration of premises amendment (outdoor seating) for CGK Restaurants d/b/a Central Pizza, 55 Central St.
• Hearing under Massachusetts General Laws Chapter 138, Section 12
• Meeting at George Parent Meeting Room, Town Hall, 41 Elm Street, Southbridge, MA

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold public hearings regarding a new alcohol license and a premises alteration. The board will also process a one-day liquor license for a private event.

• Public hearing for CGK Restaurants Inc. (Central Pizza) regarding outdoor seating
• Public hearing for Arising Tides LLC (Honest Town Eats) for a new All Alcohol Restaurant Liquor License
• One-day liquor license for LaSalle Reception — Spelman 80th Birthday Party on April 29

Conservation Commission

The Southbridge Conservation Commission is meeting to perform a site walk. The visit focuses on the property located at the corner of Mill, Hamilton, and Main Streets.

• Site walk at Map 34, Lot 154 (Corner of Mill, Hamilton, and Main Streets)

Conservation Commission

The Commission issued a standard Order of Conditions for the installation of a pressure release valve and shelter at 540 Hamilton Street. The approval includes five specific conditions regarding erosion control, notification, and wildlife monitoring. The Commission also approved the minutes from the April 6th meeting.

• Approved minutes of the April 6th meeting (unanimous)
• Issued Order of Conditions for Boston Gas Company project at 540 Hamilton Street (unanimous)

Conservation Commission

The Commission will conduct a site walk at Map 34, Lot 154. This location is situated at the corner of Mill, Hamilton, and Main Streets.

• Site walk at Map 34, Lot 154 (Corner of Mill, Hamilton, and Main Streets)

Board of Assessors

The Southbridge Board of Assessors is meeting for routine administrative business. They will review and sign monthly motor vehicle recommitments, abatement/exemption reports, and personal exemption applications, if any exist. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Review and sign monthly Motor Vehicle Re-commitment, if any
• Review and sign monthly Abatement/Exemption Reports, if any
• Review and sign Personal Exemption applications, if any
• Open Taxpayer forum
• New business not reasonably anticipated prior to posting of agenda

Department of Public Works Subcommittee

The DPW Subcommittee and Town Council are meeting to review four specific FY2024 budgets. The body will consider motions to submit these budget proposals to the Council as presented.

• FY2024 Department of Public Works Budget: $2,140,405.62
• FY2024 Snow & Ice Budget: $400,000.00
• FY2024 Water Enterprise Budget: $4,261,925.00
• FY2024 Sewer Enterprise Fund: $5,020,115.00

The subcommittee approved the FY2024 Snow & Ice Budget. Three other FY2024 budget proposals were postponed until April 27, 2023, due to discrepancies in totals or a lack of specific line items.

• Approved FY2024 Snow & Ice Budget of $400,000.00 (5-0)
• Postponed FY2024 DPW Budget of $2,140,405.62 until April 27, 2023 (5-0)
• Postponed FY2024 Water Enterprise Budget of $4,261,925.00 until April 27, 2023 (5-0)
• Postponed FY2024 Sewer Enterprise Fund of $5,020,115.00 until April 27, 2023 (5-0)
• Approved Joint DPW/Town Council Meeting Minutes of April 18, 2023

Planning & Development Subcommittee

The Planning and Development Subcommittee and Town Council are meeting to discuss funding for a downtown historic walking tour. The body will review a proposal to authorize the Town Manager to sign paperwork for the project.

• Proposed $16,000 expenditure for Local Historic District Study Committee supplies and services
• $8,000 from Massachusetts Office of Travel and Tourism (MOTT) grant
• $8,000 in matching donated funds

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board is holding a hybrid forum on April 19, 2023, to collect public feedback on the desired skills and experience for the next WRTA Administrator. The session is facilitated by Bernard Lynch of Community Paradigm Associates, the consulting firm contracted to assist in the search. An online survey is also available for riders, businesses, and institutions to provide input through the meeting date.

• Hybrid forum scheduled for April 19, 2023, at 6:00 p.m. in the Banx Room at Worcester Public Library, 3 Salem Street
• Remote participation available via Zoom
• Online survey open for public input on Administrator qualifications until April 19, 2023
• Consulting firm Community Paradigm Associates contracted to facilitate the search process

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee and Town Council are meeting to review four department budgets for fiscal year 2024. The body will consider motions to submit these budgets to the Town Council as presented.

• Police Department Budget: $4,986,799.47
• Fire Department Budget: $3,043,334.00
• Inspections Department Budget: $183,078.00
• Public Safety Budget: $220,000.00

Planning Board

The Southbridge Planning Board will hold a public hearing on reinstating a non-conforming structure at 528 Main Street, per Section 6.5C of the Zoning Bylaw. The board will also review and discuss proposed edits to the Zoning Bylaw in a workshop, and consider other planning matters.

• Public hearing on reinstatement of non-conforming structure at 528 Main Street (Map 34, Lot 8)
• Workshop on Zoning Bylaw review and proposed edits
• Approval of minutes from April 5, 2023
• Discussion of zoning non-conformance issues

The Planning Board approved a request to reoccupy and renovate four apartments at 528 Main Street. The approval is subject to landscaping requirements and the inclusion of a Chapter 34 review in the file. The Board also held a workshop to review Section 7 of the Zoning Bylaws.

• Approved minutes of April 5, 2023 (unanimous)
• Approved reinstatement of non-conforming structure at 528 Main Street (unanimous)

Economic Development Commission

A combined meeting of the Economic Development and Planning, Historical Society, Historical Commission, and Local Historic District Study Committee will focus on the MOTT Grant Historic Walking Tour. The bodies will review promotional materials and map out proposed walking routes.

• Review of donors list
• Discussion of walking tour brochure
• Review of walking tour prototype map
• Discussion of sign and kiosk designs
• Mapping of proposed walking tour routes

Department of Public Works Subcommittee

The DPW Subcommittee and Town Council will review multiple budget transfers to cover emergency generator repairs, utility invoices, and equipment purchases. The meeting also includes discussions regarding Ellis Rd. and the status of the Construction Inspector position.

• $45,000.00 transfer for emergency power generator repairs and water stock purchases
• $4,000.00 transfer to cover National Grid and solar invoices
• $3,100.00 transfer from Town Hall electricity to Traffic & School Lights
• $500.00 transfer for small equipment purchases
• $2,000.00 transfer for tree maintenance equipment

The subcommittee approved six budget transfers to cover emergency water generator repairs, electricity invoices, and equipment and licensing costs. The committee also discussed road paving plans for Ellis Road and the status of the Construction Inspector position.

• Approved $45,000 transfer for emergency water generator repairs and stock (4-0)
• Approved $4,000 transfer for electricity and solar invoices (4-0)
• Approved $3,100 transfer for electricity and solar invoices (4-0)
• Approved $500 transfer for small equipment purchases (5-0)
• Approved $2,000 transfer for tree maintenance (5-0)
• Approved $400 transfer for new hire licenses and permits (5-0)
• Approved March 29, 2023 meeting minutes

General Government Subcommittee

The General Government Subcommittee will review and vote on submitting multiple FY2024 departmental budgets to the Town Council, covering a total of over $15 million. The meeting is largely procedural, with each budget item receiving a motion to submit as presented.

• FY2024 Town Council Budget: $20,650
• FY2024 Town Manager Budget: $299,761
• FY2024 Personnel Budget: $4,667,206
• FY2024 Group Health & Life Insurance Budget: $4,299,600
• FY2024 Debt Service Budget: $3,019,561

The General Government Subcommittee reviewed and voted to submit numerous FY 2024 departmental operating budgets to the Town Council. Most budgets were approved as presented, though the Council Reserve and Group Health & Life Insurance budgets were modified. The General Insurance Budget was postponed to the next meeting.

• Approved FY 2024 Town Council Budget of $20,650.00 (Unanimous)
• Approved FY 2024 Town Manager Budget of $299,761.00 (Unanimous)
• Approved FY 2024 Accountant Budget of $142,701.93 (Unanimous)
• Approved FY 2024 Assessors Budget of $211,902.00 (Unanimous)
• Approved FY 2024 Treasurer/Collector Budget of $374,954.00 (Unanimous)
• Approved FY 2024 Town Attorney Budget of $117,500.00 (Unanimous)
• Approved FY 2024 Human Resources Budget of $177,099.00 (Unanimous)
• Reduced FY 2024 Council Reserve Budget to $80,000 (3-1)

Education & Human Services Subcommittee

The subcommittee will review several fiscal year 2024 budgets for various town services. Members may entertain motions to vote on submitting these budget proposals to the Town Council as presented.

• $34,017,145.00 Southbridge Public Schools Budget
• $1,244,893.00 Bay Path Regional Vocational High School Budget
• $659,145.00 Health Department Budget
• $75,933.00 Veterans Budget
• $75,437.92 Recreation Budget

Town Council

The Town Council will vote on several financial agreements, including loans for commercial improvements and park upgrades. The meeting also includes first readings of proposed amendments to the Southbridge Zoning By-Law.

• $6,200.00 agreement with Public Safety Consultants, LLC for Lieutenant assessment center
• $115,267.00 loan to CP House LLC for sprinkler installation at 205 Main Street
• Up to $10,000.00 for Capillo Park and McCann Fields upgrades including a welcome sign and trees
• Urban Agenda Grant FY23 funds for Central Street parking lot performers and mural painting
• First reading of amendments to Southbridge Zoning By-Law Sections 5, 9-1, and 10

The Town Council approved several funding requests for public safety, park upgrades, and downtown murals. The Council also postponed votes on three zoning by-law amendments to a future meeting. A significant portion of the meeting was dedicated to citizen concerns regarding a firearm incident at the local middle/high school.

• Approved $6,200 contract with Public Safety Consultants, LLC for Lieutenant assessment (unanimous)
• Approved $2,574 change order with ENE Systems for security camera cabling (unanimous)
• Approved $115,267 0% commercial improvement loan for sprinklers at 205 Main Street (unanimous)
• Approved up to $10,000 for Capilla Park welcome sign and sensory equipment (unanimous)
• Approved up to $10,000 for planting 18 trees at Capilla Park and McCann Fields (unanimous)
• Approved $68,250 in total for Central Street performers, murals, and programming (8-0-1)
• Approved $11,450 contract with Groux-White Consulting, LLC (unanimous)
• Postponed zoning by-law amendments for Sections 5, 9-1, and 10 to April 24 (7-0-2)

Town Council

The Southbridge Town Council will meet to vote on entering an executive session. The purpose of this session is to discuss the purchase, exchange, lease, or value of real property.

• Vote to enter Executive Session regarding real property negotiations

Protection of Persons & Property Subcommittee

The subcommittee will review a $6,200.00 agreement for lieutenant recruitment assessments and a $162,654.62 ambulance reimbursement. Members will also consider three budget transfers related to Fire Department operations.

• $6,200.00 agreement with Public Safety Consultants, LLC for lieutenant assessment center
• $162,654.62 Ambulance Certified Public Expenditure Reimbursement Program (CPE) FY22 report
• $800.00 Fire Department transfer to Specialized Services
• $400.00 Fire Department transfer to Janitorial/Housekeeping
• $125.00 Fire Department transfer to Copier Leases/Maint. Contracts

Ad-Hoc Curbside Trash Committee

The Ad-Hoc Curbside Trash Committee is meeting to decide on recommendations to the Town Council for how to pay for town-wide curbside trash collection in Southbridge. They will also consider using other funds to help offset the costs. The committee will review minutes from their March 16 meeting and then adjourn.

• Recommendation to Town Council on payment options for town-wide curbside trash collection
• Consideration of using other funds to defray collection costs
• Review of March 16, 2023 meeting minutes

Conservation Commission

The Southbridge Conservation Commission will meet to approve previous minutes and handle new business. The meeting includes a follow-up report regarding remediation efforts at 87 Golf Street.

• Remediation progress report for 87 Golf Street

The Conservation Commission approved spending up to $400 for advertising new commissioners and purchasing a camera for remote participation. The board also accepted the minutes from the March 2nd meeting. Other items included updates on soil remediation at 87 Golf Street and a new Notice of Intent filing.

• Approved minutes of March 2nd meeting (unanimous)
• Approved spending up to $400 for commissioner advertising and a Zoom camera (unanimous)

Board of Assessors

The Southbridge Board of Assessors is holding a regular meeting to handle routine administrative matters. The agenda includes accepting minutes, a taxpayer forum, and reviewing and signing monthly motor vehicle re-commitments, abatement/exemption reports, and personal exemption applications. No specific items are listed, so the meeting appears to be procedural.

• Monthly Motor Vehicle Re-commitment review and sign-off
• Monthly Abatement/Exemption Reports review and sign-off
• Personal Exemption applications review and sign-off
• Taxpayer forum and open forum

Economic Development Commission

The Southbridge Economic Development Commission is meeting to introduce newly appointed members and review its official charge. The commission will discuss potential economic development initiatives for future agendas and consider how to address current and future workforce needs. This is primarily an organizational and planning session.

• Introduction of new members Ruben Rodriguez, Kathleen Russell, Michelle Barnes, and Joe Diaz
• Review of commission charge per Town of Southbridge By Laws sections 3.223.1 and 3.2232
• Discussion of economic development initiatives for future agendas
• Discussion on positioning the town for current and future workforce needs

Fire Station Building Committee

The committee will review design development, budget updates, and permitting status for the Fire Station Project. Members will also discuss property management for Worcester Street, Snow Street, and Morton Street properties.

• Review of 129 Worcester St demolition RFP/Specs
• Update on Design Development/Documents
• Review of budget and schedule benchmarks
• Status update on Value Engineering
• Approval of invoices for payment to the Finance Department

The committee approved three invoices totaling $152,341. Members discussed site plans, the Worcester Street demolition bid process, and the potential for early ordering of switch gear.

• Approved March 22, 2023 minutes (Unanimous of those present)
• Approved Pomroy invoice SBFS-007 for $14,300.00 (Unanimous)
• Approved Kaestle Boos invoice 21041.00-7 for $131,666.00 (Unanimous)
• Approved Tighe & Bond invoice 022294109 for $6,075.00 (Unanimous)

Planning Board

The Planning Board will conduct a site plan review for a gymnasium addition and assembly use at the Bridge of Faith Youth Center. The board will also hold a workshop regarding Zoning Bylaw Sections 6, 7, and 8.

• Site Plan Review: Bridge of Faith Youth Center (House of Destiny Ministries, INC) at 45 Charlton Street, Map 30, Lot 175
• Special Permit: 41 Elm Street
• Workshop: Zoning Bylaw Sections 6, 7, and 8
• Approval Not Required (ANR) Plan Applications

The Planning Board unanimously approved the site plan for the Bridge of Faith Youth Center at 45 Charlton Street. The project involves converting an existing building into a youth center with a gymnasium, cafeteria, and prep kitchen addition. Approval is contingent upon stormwater design approval and obtaining necessary permits.

• Approved March 1, 2023 minutes (4-0-1)
• Approved March 15, 2023 minutes (4-0-1)
• Approved site plan for Bridge of Faith Youth Center at 45 Charlton Street (Unanimous)

School Committee

The Southbridge School Committee will meet to conduct a presentation at the Eastford Rd School. The agenda consists primarily of procedural items and a citizens forum.

• Eastford Rd School Presentation

Economic Development Commission

The Economic Development Commission, along with the Historical Society, Historical Commission, and Local Historic District Study Committee, are meeting to discuss the MOTT Grant Historic Walking Tour. They will review minutes, donors, and materials like brochures and maps, and continue mapping proposed routes.

• Review donors list
• Discuss brochure for walks
• Discuss flyer and walking tour prototype map
• Continue mapping walking tour routes
• Review other towns' self-guided tours

Planning & Development Subcommittee

The subcommittee will review several items for recommendation to the Town Council. Discussions include zoning bylaw amendments, security camera infrastructure, a commercial loan for 205 Main Street, and park upgrades at Capillo Park and McCann Fields.

• Amendments to Southbridge Zoning Bylaw Sections 5, 9.1, and 10
• $2,574 change order with ENE Systems for security camera Cat5 cable installation
• $115,267 commercial improvement loan agreement with CP House LLC for 205 Main Street
• Up to $10,000 for a welcome sign, xylophone, and ADA swing at Capillo Park and McCann Fields
• Change Order #5 with JAM for up to $10,000 to install 18 trees at Capillo Park and McCann Fields

Capital Planning Committee

The Capital Planning and Facilities Advisory Committee is meeting to review and discuss FY2024 Capital Item requests and may take action on them. The agenda also includes accepting prior meeting minutes, a member forum, and scheduling the next meeting.

• Review and discuss FY2024 Capital Item requests
• Consider and accept meeting minutes from March 13, 2023

Retirement Board

The Southbridge Retirement Board will meet to approve a payment warrant and process refund requests for former school employees. The board will also review year-to-date budget and books during the Administrator's Forum.

• Vote to approve March W032023 warrant for $982,085.41
• Retiree payroll of $377,054.00
• Accounts payable of $544,040.35
• Refund of accumulated deductions for Autumn Finn
• Refund of accumulated deductions for Paula Talty

The Board decided that bonus payments for Educational Assistants are not pensionable, following a PERAC decision. The Board also approved the 2022 Annual Statement and a March warrant for $982,085.41. Several transfers, rollovers, and refunds of accumulated deductions were approved.

• Determined Educational Assistant bonus payments are not pensionable (Unanimous)
• Approved 2022 Annual Statement (Unanimous)
• Approved March 2023 warrant for $982,085.41 (Unanimous)
• Approved accumulated deduction transfer for Steven Bellerose (Unanimous)
• Approved accumulated deduction transfer for David Burris (Unanimous)
• Approved accumulated deduction rollovers for Kelly Meredith and Kimberly Grant (Unanimous)
• Approved accumulated deduction refunds for Ronald Bachand, Autumn Finn, and Paula Talty (Unanimous)
• Approved meeting minutes from February 23 and March 9, 2023 (Unanimous)

Town Manager Search Committee

The Town Manager Search Committee will meet to conduct interviews with Groux-White and GovHR. The committee is also scheduled to vote on the Town Manager’s Search Request for Proposals (RFPs) and approve draft minutes from the March 16, 2023 meeting.

• Interviews with Groux-White and GovHR
• Vote on Town Manager’s Search Request for Proposals (RFPs)
• Approval of March 16, 2023 draft minutes

Worcester Regional Transit Authority Advisory Board

The Advisory Board Working Audit and Finance Committee is meeting to review and discuss the FY'24 budget. The committee will prepare a public summary and a recommendation for the full WRTA Advisory Board meeting in April 2023.

• Vote to recommend the FY'24 budget as presented to the Advisory Board

Department of Public Works Subcommittee

The Department of Public Works Subcommittee and Town Council are meeting to review equipment and funding requests. The body will discuss declaring a vehicle surplus and transferring funds for sewer equipment and water data processing.

• Request to declare a 2002 Ford F350 as surplus
• Transfer request for $6,558.08 from Sewer Capital Reserve to Sewer Capital Equipment for a new fleet truck
• Transfer request for $1,000.00 from Water Legal to Water Data Processing for Global Data Systems costs
• Status of the Construction Inspector position
• Status of the 2023 Road Improvement Program

The subcommittee approved recommendations to the Town Council to declare a 2002 Ford F350 as surplus and authorize two budget transfers for a fleet truck and data processing. The status of the Construction Inspector position was postponed to April 18, 2023.

• Recommended declaring a 2002 Ford F350 as surplus (4-0)
• Recommended transfer of $6,558.08 from Sewer Capital Reserve to Sewer Capital Equipment for a new fleet truck (4-0)
• Recommended transfer of $1,000.00 from Water Legal to Water Data Processing for Global Data Systems costs (4-0)
• Approved March 8, 2023 meeting minutes
• Postponed review of Construction Inspector position to April 18, 2023

Historical Commission

The Southbridge Historical Commission is meeting to discuss a mural project and demolition delay bylaws. The body will also review past meeting minutes and the treasurer's report.

• Discussion on Mural project at Fedels building, 11 Central St
• Discussion with inspections regarding demo delay by law