Southbridge public meetings in 2024

Board of Assessors

The Southbridge Board of Assessors will review and sign the 2025 Real Estate and Personal Property Actual Tax warrants and notices of commitment. They will also take action on 2024 real estate exemption applications and a monthly motor vehicle abatement/exemption report totaling $2,349.78. A taxpayer forum and public comment period are included.

• Sign 2025 Real Estate and Personal Property Actual Tax warrants and notices of commitment
• Review and sign 2024 RE Exemption applications and notices
• Monthly MV Abatement/Exemption report for November in the amount of $2,349.78
• Taxpayer forum for public input

General Government Subcommittee

The General Government Subcommittee will review and discuss a proposed amendment to the Southbridge Zoning Bylaw to add Section 8.10 on Accessory Dwelling Units, in compliance with the Massachusetts Affordable Homes Act. The subcommittee may recommend the amendment to the Town Council for a public hearing.

• Review and discussion of amending Zoning Bylaw to add Section 8.10 — Accessory Dwelling Units, to comply with Massachusetts Affordable Homes Act
• Possible recommendation to Town Council for a public hearing on the amendment

Southbridge Housing Authority

The Southbridge Housing Authority will review financial reports and several EOHLC Public Housing Notices. The board is scheduled to vote on a bidder for a boiler replacement project and the write-off of vacated tenant account balances.

• Board vote on lowest responsible bidder for Project 278067 Replacement of HW Boiler 667-2
• Board vote to write-off Vacated Tenant Accounts Receivable balances
• Review of EOHLC Public Housing Notices 2024-18 through 2024-23
• Review of accounts payable and expense reports for October and November 2024

Retirement Board

The Southbridge Retirement Board will vote on several retirement-related actions, including approving a $608,607.19 warrant for retiree payroll and accounts payable, discussing and voting on the 2025 budget, and considering the reorganization of the board for 2025. The board will also vote on individual retirements, refunds, rollovers, and transfers of accumulated deductions, and discuss retiree health insurance eligibility and a funding schedule.

• Vote on warrant W122024 for $608,607.19 covering retiree payroll and accounts payable
• Discuss and vote to approve the 2025 budget
• Vote to approve superannuation retirement of Lori Douthwright (Bay Path Vocational High School)
• Vote to approve refunds of accumulated deductions for Giovanni Abella and Jennifer Stevens
• Vote to approve rollovers for Debrah Gendreau and Veronica Ziemba

The Southbridge Retirement Board approved the December payroll warrant of $608,607.19 and the 2025 budget as presented. It also approved several retirement and refund actions for individual members, and discussed a proposed $18k COLA base to be presented at a future General Government meeting. The board tabled reorganization (election of officers) until the next meeting.

• Approved December warrant W122024 for $608,607.19 (unanimous)
• Approved 2025 budget as presented (unanimous)
• Approved superannuation retirement for Lori Douthwright, effective Feb 1, 2025 (unanimous)
• Approved refund of deductions for Giovanni Abella (unanimous)
• Approved refund of deductions for Jennifer Stevens (unanimous)
• Approved rollover of deductions for Debrah Gendreau (unanimous)
• Approved rollover of deductions for Veronica Ziemba (unanimous)
• Approved transfer of deductions for Michael Blain and Lisa Furmanick (unanimous)

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts MPO will consider approving an amendment to the FFY 2025-2029 Transportation Improvement Program highway project listing and discuss candidate projects for FFY 2030. The meeting also includes a presentation on proposed WRTA service changes and an update on the regional bicycle plan. Public comment and approval of previous minutes are on the agenda.

• Potential approval of Proposed Amendment #2 to the FFY 2025-2029 TIP Highway Project Listing
• Discussion of potential FFY 2030 TIP Candidate Projects
• Presentation on WRTA Proposed Service Changes
• Update on CMMPO Regional Bicycle Plan
• Approval of November 20, 2024 meeting minutes

Board of Assessors

The Board of Assessors will review and sign 2024 real estate exemption applications and monthly abatement reports. They will also discuss Chapter Land applications. The meeting includes a taxpayer forum and open forum for public input.

• Review and sign 2024 RE Exemption applications and notices
• Review and sign monthly Abatement reports
• Review and sign Chapter Land applications

Town Council

The Town Council will vote on returning $441,404.25 in ARPA funds from completed projects to the ARPA account for redistribution, then approve new uses for those funds. Additional votes include awarding $925,000 from a Community Development Block Grant, creating a Redevelopment Authority Design Review Board, and authorizing several ARPA-funded projects such as DPW vehicles, police equipment, and community center improvements.

• Return $441,404.25 in ARPA funds from seven projects (e.g., self-contained breathing apparatus, animal kennel, pickleball court) for redistribution.
• Approve $79,005.00 in ARPA funds for Community Center exterior door replacement.
• Approve $183,599.90 in ARPA funds for three DPW vehicles (two F350 w/plow and one director vehicle).
• Award $60,000.00 in ARPA funds to Police Department for equipment to combat illegal activities.
• Award $925,000 FY24 Community Development Block Grant from Executive Office of Housing and Livable Communities.

The Southbridge Town Council unanimously approved returning $441,404.25 in unspent ARPA funds for redistribution and approved several ARPA-funded expenditures, including $79,005 for Community Center exterior doors, $14,788 for Senior Center parking lot lighting, $183,599.90 for three DPW vehicles, $87,123 for a DPW Hotbox, $4,575 for Rice Conference Room furniture, $60,000 for Police Department equipment, and $40,814.40 for the Veterans Council's Dresser Memorial Park Initiative. The council also authorized the Fire Department to apply for a regional grant, awarded contracts for generator electrical connection and fencing, entered into a $925,000 CDBG contract, created a Redevelopment Authority Design Review Board (8-1), and approved a change order for tree removal. All votes were unanimous except the Design Review Board creation, which passed 8-1.

• Approved return of $441,404.25 in ARPA funds for redistribution (unanimous)
• Approved $79,005 for Community Center exterior door replacement (unanimous)
• Approved $14,788 for Casaubon Senior Center parking lot lighting (unanimous)
• Approved $183,599.90 for three DPW vehicles (unanimous)
• Approved $87,123 for DPW Hotbox (unanimous)
• Approved $4,575 for Rice Conference Room table and chairs (unanimous)
• Approved $60,000 for Police Department equipment (unanimous)
• Approved $40,814.40 for Dresser Memorial Park Initiative (unanimous)

Town Council

This joint meeting of the Town Council and Fire Station Building Committee is reviewing and discussing the Fire Station Building Project, including its timeline, scope, building specifications, bids, grants, funding sources, and a financial advisor discussion. No votes or decisions are listed; the agenda is limited to discussion and review of next steps.

• Review of Fire Station Building Project timeline and status
• Discussion of building specifications and bids
• Review of grants and funding sources
• Financial advisor discussion (UFAST)
• Discussion of next steps for the project

The Town Council and Fire Station Building Committee met jointly to review the fire station project's timeline, scope, and funding options. The town recently received a USDA earmark and is assessing debt capacity. No formal votes were taken; the presentation was informational, and the project will go out to bid with contract approval to come later.

• No votes recorded; meeting was informational only
• Adjourned unanimously by show of hands

School Committee

This is a special meeting of the Southbridge School Committee focused entirely on a training session conducted by the Massachusetts Association of School Committees (MASC) titled 'Charting the Course.' No votes, public hearings, or business items are scheduled; the agenda consists of call to order, pledge, training, and adjournment.

• MASC Training Session: 'Charting the Course'

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will review a proposal for tree removal on the Rail Trail. The meeting otherwise consists only of adjournment.

• Review proposal for tree removal on Rail Trail

Planning & Development Subcommittee

The Planning & Development Subcommittee will review and recommend approval of multiple Host Community Agreements with cannabis businesses, including a first amendment for Morabeza and new agreements for 208 Worcester Street (Cady Brook Cannabis), Cannabro, Green Meadow Farm, and Mellow Tiger. They will also discuss entering a contract for a $925,000 Community Development Block Grant and creating a Redevelopment Authority Design Review Board with seven members. All motions are to recommend Town Council approval.

• First Amendment to Host Community Agreement with Morabeza LLC
• New Host Community Agreement with 208 Worcester Street LLC d/b/a Cady Brook Cannabis
• New Host Community Agreements with Cannabro, Green Meadow Farm, and Mellow Tiger
• Contract with Executive Office of Housing for $925,000 FY24 CDBG grant
• Creation of Redevelopment Authority Design Review Board and appointment of 7 members

The Planning & Development Subcommittee tabled all four cannabis Host Community Agreement items (Morabeza, Cady Brook Cannabis, Cannabro, Green Meadow Farm, Mellow Tiger) without a vote. They unanimously recommended Town Council approval of a $925,000 FY24 Community Development Block Grant contract with the Executive Office of Housing and Livable Communities, and unanimously recommended creation of a Redevelopment Authority Design Review Board with 7 members.

• Tabled items 3-7: all cannabis Host Community Agreements (unanimous)
• Recommended approval of $925,000 CDBG contract (unanimous)
• Recommended creation of Redevelopment Authority Design Review Board (unanimous)

Board of Health

The Board of Health will consider authorizing Maritza Santos as the Solid Waste/Recycling Agent. The board will also review appointments for solid waste monitors and receive health reports on arbovirus, COVID, and blight.

• Vote to authorize Maritza Santos as Solid Waste/Recycling Agent
• Vote to authorize Raymond Caouette, Seasar Alvarado, and John Calcagni as Solid Waste Monitors
• Update on arbovirus/EEE and COVID infectious disease counts
• Blight update from Director of Health Daniel Wasiuk
• Review and signing of Solid Waste and Disposal commitment documents

The Southbridge Board of Health approved the minutes from November 14, 2024, and authorized Maritza Santos as Solid Waste/Recycling Agent and three individuals as Solid Waste Monitors, all by 4-0 votes with one excused. The board also received updates on arbovirus, COVID cases, blight enforcement, and a flu clinic scheduled for December 18.

• Approved minutes from November 14, 2024 (4-0, 1 excused)
• Authorized Maritza Santos as Solid Waste/Recycling Agent (4-0, 1 excused)
• Authorized Raymond Caouette, Ceasar Alvarado, and John Calcagni as Solid Waste Monitors (4-0, 1 excused)

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold a routine meeting to sign both one-day and annual liquor licenses. The board will also accept meeting minutes from October 2023 and discuss future meeting dates. No specific applications or dollar amounts are listed on the agenda.

• One-day liquor licenses to be signed
• Annual liquor license signing
• Accept meeting minutes of October 24, 2023

The Southbridge Liquor Licensing Board met on December 12, 2024, with Chair Mike Daniels and Member Gary Fontaine present. The board approved the minutes from October 24, 2024, and voted to approve all completed annual liquor license applications for submission to the ABCC. The next meeting was scheduled for February 6, 2025, and the meeting adjourned.

• Approved minutes of October 24, 2024 (unanimous)
• Approved all completed annual liquor license applications for ABCC submission (unanimous)
• Scheduled next meeting for February 6, 2025 (unanimous)
• Adjourned meeting (unanimous)

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will review several funding requests, including $60,000 from the Police Chief for investigations and vans, $4,575 from the Town Manager for Rice Conference Room furniture, and a request from the Veterans Council for Dresser Memorial Park monuments. The committee also plans to discuss which approved but unfinished ARPA projects should have funds returned, and identify shovel-ready projects to meet the December 31, 2024 ARPA spending deadline.

• Police Chief requests $60,000 for clandestine investigations and two used vans
• Town Manager requests $4,575 for furniture in Rice Conference Room
• Veterans Council requests funding for Dresser Memorial Park monuments and architect invoice
• Review of all Town Council-approved ARPA projects not yet completed for potential return of funds
• Discussion of shovel-ready projects to satisfy ARPA requirements by December 31, 2024

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is holding a virtual public meeting to discuss proposed Amendment #2 to the 2025-2029 Transportation Improvement Program (TIP) highway project listing. The meeting includes a presentation of the amendment and an opportunity for public comment. No specific projects or dollar amounts are detailed in the agenda.

• Proposed Amendment #2 to the 2025-2029 TIP Highway Project Listing
• Public comment period on the amendment

School Committee

The Southbridge School Committee will hold a discussion on meeting expectations outlined in the DESE Plan to build school committee capacity. They will also discuss nominating a SEPAC liaison. The meeting includes routine items such as approving minutes from November 12, 2024, and a citizen's forum.

• Discussion on progress meeting expectations in the DESE Plan to build School Committee capacity
• Discuss nomination of a SEPAC (Special Education Parent Advisory Council) Liaison
• Review and approve minutes from November 12, 2024 meeting
• Citizen's Forum (public comment opportunity)

Town Council

The Town Council will hold a public hearing to consider adopting a residential factor for tax purposes and setting the percentages of the local tax levy to be borne by each class of real and personal property. This is the only item on the agenda.

• Public hearing on tax classification under Chapter 40, Section 56, including residential factor and levy percentages per property class

Town Council

The Town Council will consider the FY25 tax rate and whether to establish residential or small commercial exemptions. The body will also discuss and potentially vote on a contract to operate the Wastewater Treatment Plant.

• Vote on establishing a single tax rate (classification factor of 1.0) for FY25
• Vote on a small commercial exemption for FY25 tax purposes
• Vote on a residential exemption for FY25 tax purposes
• Discussion and possible vote on a contract to operate the Wastewater Treatment Plant
• Presentation from Assessors regarding FY25 Tax Rate

Conservation Commission

The Southbridge Conservation Commission will hold a continuation of a public hearing for a proposed single-family home on Vinton Street. They will also receive updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street, discuss flooding on Cady Brook, and review the Southbridge Wetland Bylaw and draft regulations.

• Continuation of public hearing for proposed single-family home on Vinton Street (EcoTec, Inc. for Patrick McManus)
• Update on Pleasant Hill Estates enforcement action
• Update on 87 Golf Street enforcement action
• Discussion of flooding on Cady Brook
• Review of Southbridge Wetland Bylaw and Draft Regulations

The Commission unanimously approved an emergency erosion control plan for Pleasant Hills Estates, requiring a swale and stump grindings to be installed by January 9, 2025, with fines waived if completed. It also continued a public hearing for a Vinton Street home to January 9, and commented that no filing is needed for the Center of Hope CDBG project, reminding about trash disposal.

• Approved Pleasant Hills Estates erosion control measures, including swale and stump grindings, with fines waived if completed by Jan 9 (unanimous)
• Continued EcoTec/Patrick McManus public hearing for Vinton Street home to Jan 9 (unanimous)
• Approved comment on Center of Hope CDBG project: no filing required, remind about trash disposal (unanimous)
• Accepted November 21 minutes (unanimous)

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will meet to select a vendor for a tree inventory and discuss a tree removal vendor. The board will also review a tree ordinance proposal and a community outreach strategy.

• Tree inventory vendor selection
• Tree removal vendor discussion
• Tree Ordinance Proposal
• Trees along rail trail
• Shade Tree Commission

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will discuss selecting a vendor for a tree inventory, a rough count of trees, and a tree removal vendor. They will also address trees along the rail trail, develop a community outreach strategy for website and Facebook, and consider a tree ordinance proposal and a shade tree commission. The meeting includes approval of previous minutes and setting the next meeting date.

• Tree inventory vendor selection
• Tree removal vendor discussion
• Tree Ordinance Proposal
• Shade Tree Commission discussion
• Addressing trees along the rail trail

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold a routine meeting to sign one-day and annual liquor licenses, approve meeting minutes from October 2023, and receive updates from the liquor agent. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approval of meeting minutes from October 24, 2023
• Signing of one-day liquor licenses
• Signing of annual liquor licenses
• Citizens' Forum for public input

Board of Assessors

This is a routine meeting of the Board of Assessors. The board will review and sign 2024 real estate exemption applications and notices, discuss monthly abatement reports, and review Chapter Land applications including a lien to be notarized. No major policy changes or new initiatives are on the agenda.

• Review and sign 2024 Real Estate Exemption applications and notices
• Review and sign monthly Abatement reports
• Review and sign Chapter Land applications and a Chapter Land Lien

Town Council

The Town Council will vote on several appointments, including an interim wiring inspector and two firefighters, and consider contracts for tree inventory, public transportation education, and a Town Hall facilities study. A charter amendment to require certified public accountant audits and a request for ARPA funds for emergency food support are also on the agenda. The meeting includes discussion on authorizing the Town Manager to negotiate a natural gas supply contract.

• Vote to confirm Michael Pietrowicz as interim per diem wiring inspector
• Vote to support development of Marcos Rios Playground at Charlton Street Recreation Area
• Vote to enter agreement with Dietz & Company for $60,000 Town Hall Facilities Study
• Vote to approve amendment to Charter changing 'may' to 'shall' for auditor qualifications (home rule petition)
• Vote to approve $12,000 in ARPA funds for emergency food support via The Wellstorm Inc.

Town Council

The meeting is largely procedural, beginning with an executive session for strategy on collective bargaining with the Department of Public Works union. The only substantive open-session action is a vote to ratify the agreement between the Town of Southbridge and the United Public Service Employees Union 424 (DPW). No other business is listed.

• Vote to ratify collective bargaining agreement between Town of Southbridge and United Public Service Employees Union 424 (Department of Public Works)

Fire Station Building Committee

The Fire Station Building Committee will meet virtually to review and approve actions for the fire station project, including a budget update and review of new invoices. They will also discuss a tentative presentation to the Town Council scheduled for December 2, 2024. The meeting includes approval of minutes from July 17, 2024.

• Review/approval of action for development of fire station project
• Discussion of tentative December 2, 2024, presentation to Town Council
• Budget update for the project
• Review and approval of any new invoices

Department of Public Works Subcommittee

The joint DPW Subcommittee and Town Council meeting will review and discuss job descriptions for three DPW mechanic positions (two Mechanic and one Assistant Mechanic), with motions to approve forwarded to the Town Council. The committee will also review and discuss entering into a contract to operate the Wastewater Treatment Plant, with a motion for approval to the Town Council. The meeting is expected to include discussion only; no final decisions will be made.

• Review and possible approval of job descriptions for DPW Mechanic (74LEAD) position
• Review and possible approval of job descriptions for DPW Mechanic (74) position
• Review and possible approval of job descriptions for DPW Assistant Mechanic (73) position
• Review and discussion of entering into a contract to operate the Wastewater Treatment Plant

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will meet to discuss administrative policies and financial reports. The board is considering a new or modified policy for internet hotspots and a funds request for a staff luncheon.

• Review of Public Notice Bulletin Board Policy
• Discussion of Friends of the Jacob Edwards Library 501(c)(3) status, book sales, and raffles
• Consideration of CyberOptik as a replacement web designer
• Proposed new or modified internet hotspot policy
• Funds request for Giving Thanks Luncheon for staff

Protection of Persons & Property Subcommittee

The joint Protection of Persons and Properties Subcommittee and Town Council will review a Police Department request to approve up to $7,500 for dental rehabilitation related to a retired officer's 1989 on-duty injury. They will also discuss the appointments of an interim wiring inspector and three full-time firefighters, all pending successful completion of requirements. The subcommittee will vote on motions to recommend these items to the full Town Council for approval or confirmation.

• Police Department request for $7,500 for dental rehab of retired officer injured on 08/21/89
• Appointment of Michael Pietrowicz as interim per diem wiring inspector
• Appointment of Timothy Harrold (Auburn, MA) as full-time firefighter
• Appointment of Colin Deso (Charlton, MA) as full-time firefighter
• Appointment of Abby Luttmer (Pottsboro, TX) as full-time firefighter

Retirement Board

The Southbridge Retirement Board will discuss and vote on a funding schedule presented by actuary John Boorack, approve refunds and transfers of accumulated deductions for several former employees, and review the administrator’s evaluation. Routine items include accepting minutes and approving a warrant totaling $516,445.22.

• Discuss and vote on a funding schedule presented by actuary John Boorack
• Approve refund of accumulated deductions for Allen Darnell (1.4167 years of service)
• Approve warrant for November 2024 in the amount of $516,445.22
• Accept liability for Kimberly D. Grant for 2 years 6 months of creditable service
• Discuss and vote on administrator’s evaluation (anniversary August 9, 2023)

Conservation Commission

The Southbridge Conservation Commission will continue a public hearing regarding a single-family home proposal on Vinton Street. The body will also review the Order of Conditions for the Southbridge Quinebaug Valley Rail Trail before construction begins.

• Public hearing: EcoTec, Inc. for Patrick McManus proposed home on Vinton Street (Map 15 Parcel 28)
• Review of Southbridge Quinebaug Valley Rail Trail Order of Conditions
• Update on Pleasant Hill Estates Enforcement Action
• Update on 87 Golf Street Enforcement Action
• Review of Southbridge Wetland Bylaw and Draft Regulations

Planning & Development Subcommittee

The Southbridge Planning & Development Subcommittee will consider recommending approval of several agreements to the Town Council, including a $60,000 contract for a Town Hall Facilities Study and a $6,136.86 mailing for public transportation education funded by ARPA and a microgrant. Also up for discussion are multiple downtown facade improvements using CDBG funds and an appointment to the Economic Development Commission.

• Review agreement for $60,000 Town Hall Facilities Study
• Review agreement with Mass Mailers Plus for $6,136.86 to print public transportation education materials
• Review appointment of Shelley Klein to Economic Development Commission
• Review agreement with Timeless Beauty Bar for $1,250 CDBG sign at 16 Hamilton Street
• Review agreements for sign, awning, and facade work at 16, 208, and 220 Hamilton Street and 13 Central Street using CDBG funds

Worcester Regional Transit Authority Advisory Board

This meeting of the Worcester Regional Transit Authority Advisory Board includes chairperson's comments, public business, an administrator's report, and member comments. The agenda is procedural with no specific votes or proposals listed.

• No specific decisions, contracts, or policy changes are listed on the agenda.

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will review a request from the Veterans Council for new monuments at Dresser Memorial Park and an architect invoice. They will also discuss all Town Council-approved but uncompleted ARPA projects for possible fund reallocation, and identify shovel-ready projects to meet the December 31, 2024 ARPA deadline.

• Review request from Veterans Council for new monuments at Dresser Memorial Park and architect invoice
• Review/discuss/recommend all Town Council-approved but uncompleted ARPA projects for possible return of funds
• Review/discuss/recommend shovel-ready projects to meet the December 31, 2024 ARPA obligation deadline

Local Historic District Study Committee

The Local Historic District Study Committee is holding a public informational presentation on the proposed Centre Village Local Historic District in downtown Southbridge. The meeting includes a presentation followed by questions and answers. No votes or decisions are scheduled.

• Public informational presentation on proposed Centre Village Local Historic District
• Downtown Southbridge area is the focus of the proposed district
• Question and answer period for residents

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization will consider approving Adjustment #1 to the FFY 2025-2029 Transportation Improvement Program (TIP) Highway Project Listing and releasing Amendment #2 for a 21-day public review. The meeting also includes a presentation on the economic impact of trails in the region, a discussion on the state housing plan, and updates on federal certification and grant awards.

• Potential action: approval of Adjustment #1 to FFY 2025-2029 TIP Highway Project Listing
• Potential action: release of Amendment #2 to FFY 2025-2029 TIP for 21-day public comment
• Presentation: Economic Impact of Trails in the CMRPC Region
• Discussion: State Housing Plan — Central Mass Feedback
• Updates: Federal Certification and Grant Awards/Applications

Economic Development Commission

The Economic Development and Planning Commission, Historical Society, Historical Commission, and Local Historic District Study Committee are meeting to conduct a final review for a public meeting on November 20. The discussion focuses on the MOTT Grant Historic Walking Tour.

• Final review for November 20 public meeting regarding MOTT Grant Historic Walking Tour

Board of Assessors

The Board of Assessors will review and sign 2024 real estate exemption applications and a motor vehicle commitment. The board will also discuss an ATB case for 84 Chapin Street.

• 2024 RE Exemption applications and notices
• ATB case for 84 Chapin Street
• 2024 MV Commitment #6 for $32,239.38
• Chapter Land applications
• Monthly Abatement reports

Central Massachusetts Metropolitan Planning Organization

The Southbridge Town Council will vote on several infrastructure contracts and the allocation of ARPA funds. The meeting includes decisions on road work, water and wastewater facility upgrades, and winter service contracts.

• Road Reconstruction of River St and Crane St awarded to A.F. Amorello & Sons Inc. for $3,157,268.00
• Gate House Roofs Replacement Project Change Order 1 for $36,000.00
• Wastewater Treatment Plant high lift pump rebuild from Industrial Pump Sales & Service for $29,175.00
• Chloramination System upgrades at the Water Treatment Facility from Tighe and Bond for $17,750.00
• ARPA fund requests for a printer lease ($5,652.48), smart technology ($7,499.32), and furniture ($4,575.00)

Town Council

The Town Council will vote on several infrastructure contracts, including road work and water treatment upgrades. The body will also decide on the allocation of ARPA funds for equipment and the appointment of a DPW employee.

• Award Road Reconstruction River St and Crane St to A.F. Amorello & Sons Inc. for $3,157,268.00
• Award Winter Equipment Hire 2024-2025 for snow plowing to Pioppi Construction, Inc.
• Accept $17,750.00 quote from Tighe and Bond for Chloramination System upgrades
• Approve $29,175.00 for high lift pump rebuild at Wastewater Treatment Plant
• Approve $36,000.00 change order for Gate House Roofs Replacement Project

Board of Registrars

The Board of Registrars will meet to review and count Federal Write-In Absentee Ballots mailed from outside the United States. These ballots were received by mail on or before 5 PM on November 15, 2024, and must be postmarked by November 5, 2024. After the count, the meeting will adjourn.

• Review and count Federal Write-In Absentee Ballots mailed from outside the U.S.

Board of Health

The Southbridge Board of Health will meet on November 14, 2024, to consider and accept minutes from the previous meeting, and receive reports from the Director of Health on arbovirus/EEE, COVID-19 cases, blight update, and flu clinic information. The Town Agent for Solid Waste will also provide an update on curbside items and contract issues. The board may take action on these reports and discuss rules for speaking at meetings.

• Update on arbovirus/EEE and potential action
• Update on COVID-19 and other infectious disease counts and tracing
• Blight update from Director of Health
• Flu clinic(s) update and possible action
• Solid waste and recyclable materials contract and violation issues

Historical Commission

This hybrid meeting of the Southbridge Historical Commission includes a review of the Demolition Delay Bylaws and discussion of next steps for the Town Clock. Also on the agenda are the Treasurer's Report and Commissioner's Forum. The meeting is largely procedural with no specific votes or financial items listed.

• Review Demolition Delay Bylaws
• Discuss Town Clock ~ next steps
• Treasurer's Report
• Commissioner's Forum

Historical Commission

The Southbridge Historical Commission will consider providing a letter of support for CP House to pursue historic tax credits for 205 Main Street. A working group will also discuss potential revisions to the demolition delay bylaws. Other items include the treasurer's report and commissioner forum.

• Letter of support for CP House to pursue historic tax credits at 205 Main Street
• Working group to review and propose changes to demolition delay bylaws
• Treasurer's report and commissioner forum

Department of Public Works Subcommittee

The Southbridge DPW Subcommittee will review and discuss multiple items including a $3,157,268 road reconstruction project for River and Crane Streets, a winter equipment hire contract, and an appointment. The subcommittee will make motions to recommend these items to the Town Council for final approval. Also discussed are a chloramination system upgrade, winter parking ban routes, and several contract amendments.

• Review/discuss $3,157,268 road reconstruction of River St and Crane St with A.F. Amorello & Sons Inc.
• Review/discuss $17,750 chloramination system upgrade at Water Treatment Facility with Tighe and Bond
• Review/discuss awarding Pioppi Construction the Winter Equipment Hire 2024-2025 for snow plowing
• Review/discuss appointment of Michael Jennette as Maintenance Man Equipment Operator
• Review/discuss winter parking ban routes for 2024-2025

Economic Development Commission

The Economic Development and Planning, Historical Society, Historical Commission, and Local Historic District Study Committee are holding a combined meeting. The body will discuss a public meeting scheduled for November 20 and alterations to a preliminary report.

• Public meeting for Local Historic District on November 20
• Printing of MHC info booklet for Town Councilors
• Alterations to the Preliminary Report
• MOTT Grant Historic Walking Tour

Recreation Committee

The Recreation Committee will discuss potential involvement in holiday festivities at the Common and the possibility of creating community gardens. The meeting also includes standard roll call, citizen forum, member forum, director's announcements, and adjournment.

• Discussion on holiday festivities at the Common and potential involvement
• Discussion on potential of community gardens

School Committee

The School Committee will hear a DESE Plan Status Update from Juan Rodriguez and discuss progress on meeting expectations outlined in the DESE plan to build School Committee capacity. They will also review and approve minutes from previous meetings and receive a summary of the MASC Joint Conference. A Citizen's Forum will allow for public comment.

• DESE Plan Status Update from Juan Rodriguez
• Discussion on progress meeting DESE plan expectations for School Committee capacity
• MASC Joint Conference Summary from Member Brittany Davison
• Review and approval of amended September and October minutes
• Citizen's Forum for public comment

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will discuss returning funds from incomplete Town Council approved projects. The body will also identify shovel-ready projects to meet a December 31, 2024, deadline.

• Review of incomplete Town Council approved ARPA projects for possible return of funds
• Identification of shovel-ready projects for December 31, 2024, deadline

Conservation Commission

The Southbridge Conservation Commission will continue a public hearing regarding a notice of intent for a proposed single family home. The body will also review the Southbridge Wetland Bylaw and draft regulations.

• Public hearing: EcoTec, Inc. for Patrick McManus proposed single family home on Vinton Street (Map 15 Parcel 28)
• Enforcement action update: Pleasant Hill Estates
• Enforcement action update: 87 Golf Street
• Discussion on flooding on Cady Brook
• Review of Southbridge Wetland Bylaw and Draft Regulations

Town Council

The Southbridge Town Council will consider multiple grant applications and contracts, including a $2.7 million Mass Works grant for River/Crane Street Phase 2 construction. Other votes include applying for FEMA BRIC grant funding for a Town Hall generator, a $68,997 weatherization grant for the Police Station, and a timber sale agreement for $61,220. The council will also address typographical corrections to prior votes and designate a selection committee for a Town Hall facilities study.

• Vote to apply for FEMA BRIC grant for 75% funding to purchase/install a generator at Town Hall, match from Capital Account #64822
• Vote to enter contract for $68,997 Energy Efficiency Community Development Block grant for Police Station weatherization upgrades
• Vote to enter contract for $2,700,000 Mass Works grant for River/Crane Street Phase 2 construction
• Vote to confirm timber sale agreement with Kennebec Lumber Company for $61,220 for 267,480 board feet and 101 cords of firewood
• Vote to extend CDBG FY21 grant to March 2025

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee is meeting to identify Town Council approved projects that remain incomplete for the possible return of funds. The committee will also discuss shovel-ready projects to meet the December 31, 2024, deadline.

• Review of incomplete Town Council approved ARPA projects for fund return
• Discussion of shovel-ready projects to meet December 31, 2024 requirements

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will review a street list from DPW for a right-of-way study and discuss progress on selecting a vendor for a tree inventory. The board will also consider community outreach strategies and Arbor Day activities. The meeting includes routine items such as reading minutes and setting the next meeting date.

• Review street list from DPW for right-of-way study
• Tree inventory vendor selection progress – pros and cons
• Rough count of trees for inventory
• Discuss community outreach strategy and Arbor Day activities
• Shade Tree Commission update

Economic Development Commission

The Local Historic District Study Committee is meeting to plan a public meeting scheduled for November 20. The body will also discuss a preliminary report and the printing of an MHC information booklet for Town Councilors.

• Public meeting for Local Historic District on November 20
• Printing of MHC info booklet for Town Councilors
• Alterations to the Preliminary Report

Planning & Development Subcommittee

The Planning & Development Subcommittee will review and discuss several grant applications and contracts before recommending them to the Town Council. Key items include a FEMA BRIC grant for a Town Hall generator, a $68,997 energy efficiency grant for Police Station weatherization, and a $2,700,000 Mass Works grant for River/Crane Street Phase 2 construction. The subcommittee will also consider designating a selection committee for a Town Hall Facilities Study and extending a CDBG grant deadline.

• Review applying for FEMA BRIC grant to purchase and install a generator at Town Hall
• Designate Town Manager, DPW Director, and Economic Development/Planning Director as selection committee for Town Hall Facilities Study
• Enter contract for $68,997 Energy Efficiency Community Development Block grant for Police Station weatherization
• Enter contract for $2,700,000 Mass Works grant to complete River/Crane Street Phase 2 construction
• Extend CDBG FY21 grant to March 2025

Board of Assessors

This is a routine procedural meeting of the Southbridge Board of Assessors. The board will review and sign 2024 real estate exemption applications, Chapter Land applications, and monthly abatement reports. No major policy decisions or public hearings are scheduled.

• Review and sign 2024 RE Exemption applications and notices
• Review and sign Chapter Land applications
• Review, discuss, and sign monthly Abatement reports

Town Council

The Town Council and School Committee are meeting jointly to receive a presentation from Context Architecture on the School District Master Plan. This is a discussion item; no votes or decisions are listed on the agenda. The remainder of the agenda is procedural.

• Presentation by Context Architecture on the School District Master Plan

Retirement Board

The Southbridge Retirement Board will vote on payroll and accounts payable for October 2024. The board will also decide on retirement approvals, refunds, and transfers of accumulated deductions for former town and school employees.

• Vote to approve October 2024 warrant for $523,835.85
• Retiree payroll of $406,964.35
• Superannuation retirement of John Mathieu (Fire Fighter)
• Refunds of accumulated deductions for Edgar Carrasco, Jon Rimmer, and Courtne Rousseau
• Transfer of accumulated deductions for Vincent DiPietro and Hana Glazebrook

Conservation Commission

The Southbridge Conservation Commission will continue a public hearing for a proposed single-family home on Vinton Street (Map 15 Parcel 28) by EcoTec, Inc. for Patrick McManus. They will also discuss updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street, flooding on Cady Brook, and review of the Southbridge Wetland Bylaw and draft regulations. Minutes from October 10, 2024 are to be approved.

• Continuation of public hearing for proposed single-family home on Vinton Street (EcoTec, Inc. for Patrick McManus)
• Update on Pleasant Hill Estates enforcement action
• Update on 87 Golf Street enforcement action
• Discussion of flooding on Cady Brook
• Review of Southbridge Wetland Bylaw and draft regulations

Liquor Licensing Board

The Southbridge Liquor Licensing Board will meet to consider five one-day liquor licenses for events at the Lasalle Reception Center. The board will also receive a status update on JED Ventures Inc and liquor agent updates.

• One-day liquor licenses for Lasalle Reception Center (444 Main Street) for dates Nov 9, Dec 5, Dec 6, Dec 7, and Dec 13, 2024
• Status update for JED Ventures Inc
• Liquor Agent updates

Town Council

The Southbridge Town Council will vote on a Massachusetts Department of Transportation Aeronautics Division grant to purchase a new John Deere tractor and mower, with an 80% state share and a local match of $14,459.14 from the Capital Stabilization Fund. Other votes include a $350 transfer for GIS mapping, applying for a Municipal Vulnerability Preparedness grant for dam and levee assessments, accepting a donated marble bench for a pocket park, and applying for a Community First Partnership grant.

• Vote to accept MassDOT Aeronautics grant for new John Deere 5075E tractor with bat-wing mower, local match $14,459.14
• Vote on $350 transfer from Data Processing to Specialized Services for GIS quarterly mapping maintenance
• Vote to apply for Municipal Vulnerability Preparedness Action Grant to assess public and private dams and levees
• Vote to accept donation of a marble bench from Patrick Morrill for 76 Central Pocket Park
• Vote to approve Amendment #2 for River/Crane Street

Southbridge Housing Authority

The Southbridge Housing Authority will hold a routine meeting to approve September meeting minutes, review accounts payable and expense reports, and vote on quarterly operating statements for the 400-1 and 689-C programs. Other items include a vacancy review, discussion of two EOHLC public housing notices, and an update on Section 8 voucher availability.

• Review of September 20, 2024 meeting minutes
• Accounts Payable review for September 21–October 18, 2024
• Monthly Expense Reports for September 2024
• Board vote on September 30, 2024 Quarterly Operating Statements for 400-1 and 689-C programs
• Discussion of EOHLC Public Housing Notices 2024-16 and 2024-17

Worcester Regional Transit Authority Advisory Board

This is a procedural meeting of the Worcester Regional Transit Authority Advisory Board. The agenda includes only standard items: chairperson's comments, business from the public, administrator's report, and board member comments. No specific decisions or proposals are listed.

• Agenda consists solely of routine reports and public comment period
• Meeting held via webinar due to extended pandemic-era policies
• Public may submit questions by email or phone with 48-hour notice

General Government Subcommittee

The General Government Subcommittee will review and discuss a proposed Accessory Dwelling Unit bylaw draft, a MassDOT grant for a new tractor with a local match of $14,459.14, and a $350 budget transfer for GIS mapping invoices. The subcommittee may make recommendations to the Town Council and plan next steps for General Bylaws review.

• $350 transfer from account #001141-530200 to #001141-530000 for GIS quarterly mapping invoices
• MassDOT grant to purchase a John Deere 5075E 75 HP Tractor with cab and 12 ft Bat-Wing mower deck, 80% funded by state, local match of $14,459.14 from Capital Stabilization Fund
• Proposed Accessory Dwelling Unit Bylaw draft under Planning Board review
• Next steps in review of General Bylaws as required by Southbridge Home Rule Charter

Planning & Development Subcommittee

The Planning & Development Subcommittee and Town Council will meet to review grant applications and a project amendment. The body will discuss recommending approvals to the Town Council for these items.

• Municipal Vulnerability Preparedness Action Grant to assess public and private dams and levees
• Community First Partnership grant application
• Amendment #2 for River/Crane Street
• Donation of a marble bench from Patrick Morrill for 76 Central Pocket Park
• Rios Recreation Presentation

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization will meet virtually on October 16, 2024. Potential action includes approval of the Title VI Program. Members will also hear election results for subregion representatives, a functional classification update, and discuss upcoming RFPs for Safe Streets for All and the Access to Regional Housing and Transportation Plan.

• Potential Action: Approval of Title VI Program
• Northeast and West subregion representative election results
• Functional classification update presentation
• Upcoming RFP: Safe Streets for All
• Upcoming RFP: Access to Regional Housing and Transportation Plan

Historical Commission

The Southbridge Historical Commission will meet to review the town's demolition delay bylaws.

• Review of Demolition Delay Bylaws

Conservation Commission

The Conservation Commission will conduct a site walk at Vinton Street (parcel #015-028-00001) with the Conservation Agent. No formal votes, public hearings, or other business are scheduled.

• Site walk at Vinton Street (parcel #015-028-00001)

Conservation Commission

The Conservation Commission will hold a public hearing on a Notice of Intent from EcoTec, Inc. for a proposed single-family home on Vinton Street. The Commission will also update enforcement actions on Pleasant Hill Estates and 87 Golf Street, discuss flooding on Cady Brook, and review the Southbridge Wetland Bylaw and draft regulations.

• Public hearing at 5:45 p.m. on Notice of Intent for a single-family home on Vinton Street (Map 15 Parcel 28)
• Update on Pleasant Hill Estates enforcement action
• Update on 87 Golf Street enforcement action
• Discussion of flooding on Cady Brook
• Review of Southbridge Wetland Bylaw and draft regulations

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing to act on a Notice of Intent for proposed construction of a single-family house and associated site activities in the Riverfront Area that may impact Bordering Land Subject to Flooding on Vinton Street.

• Notice of Intent by EcoTee, Inc. for Patric McManus for single-family house construction on Vinton Street (Map 15 Parcel 28)

Board of Health

The Board will consider and potentially take action on regulations regarding vacancies and senior discounts that were postponed pending a cost analysis of their impact on fee rates. The Director of Health will report on arbovirus/EEE, COVID, and blight, and discuss flu clinic plans. The Town Agent will update on hazardous waste and curbside issues.

• Presentation and possible action on regulations for vacancies (5.5.7) and senior discounts based on cost analysis
• Update on arbovirus/EEE and potential action
• Update on COVID and other infectious disease counts
• Projected flu clinic information and action
• Review and sign solid waste and disposal documents

School Committee

The Southbridge School Committee will meet on October 8, 2024 to review and discuss Ballot Question #2 and hold a discussion on progress meeting expectations outlined in a DESE plan to build school community capacity. Public input will be accepted. The meeting also includes approval of minutes from September 10.

• Review and discuss Ballot Question #2
• Discussion on Progress Meeting Expectations in DESE plan for school community capacity
• Public Input opportunity
• Approval of minutes from 9/10/24
• Chairman's Announcements

Historical Commission

The Southbridge Historical Commission will review designs for CDBG FY22-23 commercial rehabilitation projects. The body will also review demolition delay bylaws and receive updates on the Local Historic District Study Committee.

• Review of CDBG FY22-23 Commercial Rehab designs for 44 Hamilton Street, 16 Hamilton Street, 1-11 Central Street, and 210 Hamilton Street
• Review of Demolition Delay Bylaws
• Update on Cornerstone properties at 7 Elm and 249 Main
• Update on QVRT Switching Station
• Discussion of next steps for the Town Clock

Council on Aging

The Southbridge Council on Aging is holding a regular meeting with standard procedural items including approval of prior minutes, a report from the Community Services/COA Director, and discussion of old and new business. No specific decisions or notable action items are listed on the agenda.

• Report from Community Services/COA Director Katie Alicea Tilton

Economic Development Commission

The combined Economic Development Commission, Planning, Historical Society, Historical Commission, and Local Historic District Study Committee will discuss scheduling a public meeting for the Local Historic District on October 16, review printing of an MHC info booklet for Town Councilors, and discuss alterations to the Preliminary Report.

• Discuss public meeting for Local Historic District on Wednesday, October 16
• Discuss printing of MHC info booklet for Town Councilors
• Discuss Preliminary Report alterations

Recreation Committee

The Southbridge Recreation Committee will meet to discuss plans for Halloween festivities at the Common. The committee will also discuss the potential for community gardens.

• Halloween festivities at the Common
• Potential for community gardens

Town Council

The Town Council is holding a third reading and vote on amending the Zoning Bylaw for adult-use marijuana establishments to restrict hours of operation, prohibiting public access between 11:00 PM and 8:00 AM. The Council will also vote on several contracts and fund reallocations, including a $20,786 DPW boiler controls contract, a road salt contract at $73 per ton, and an agreement for stormwater engineering services.

• Vote to award DPW Boiler Controls to Cox Engineering for $20,786.00
• Vote to approve FY25 Untreated Road Salt contract to Eastern Salt for $73.00 per ton
• Vote to enter into agreement with Tighe and Bond for Stormwater Asset Management Project
• Third reading of zoning bylaw amendment for adult-use marijuana establishments — hours of operation restricted between 11:00 PM and 8:00 AM
• Vote to authorize Town Manager to enter into Electric Service Agreement for all-requirements power supply

Urban and Community Forestry Advisory Board

The board will review minutes, discuss progress on selecting a vendor for a tree inventory, and consider a street list for a right-of-way study. They will also plan community outreach and Arbor Day activities.

• Review Street List from DPW for Right-of-Way study
• Tree Inventory vendor selection progress
• Rough count of trees for inventory
• Discuss Community outreach strategy and Arbor Day activities

Department of Public Works Subcommittee

The Southbridge DPW Subcommittee will review and vote to recommend approval of several contracts and fund reallocations. Items include a $20,786 boiler controls contract, a road salt supply contract at $73 per ton with Eastern Salt, a stormwater asset management agreement with Tighe & Bond, and reallocation of leftover sewer capital funds for computer equipment and conference room upgrades. The subcommittee will also consider prior fiscal year water department invoices and an extension of a UniFirst service agreement.

• DPW Boiler Controls contract award for $20,786
• FY25 Untreated Road Salt contract with Eastern Salt at $73 per ton
• Agreement with Tighe & Bond for stormwater asset management project to qualify for a MassDEP/CWT grant
• Extension of Customer Service Agreement with UniFirst at a 5% annual increase
• Reallocation of sewer capital funds: $1,253 for computer equipment at WWTP and $3,326 for DPW conference room upgrades

Economic Development Commission

This combined meeting of planning and historic commissions is largely procedural, with discussions about scheduling a public meeting for the Local Historic District, printing an info booklet for town councilors, and altering a preliminary report. No binding votes or financial items are on the agenda.

• Discussing a public meeting for the Local Historic District on Wednesday, October 16
• Discussing printing of an MHC info booklet for Town Councilors
• Discussing alterations to the Preliminary Report

Board of Assessors

The Southbridge Board of Assessors will hold a routine meeting to review and sign 2024 real estate exemption applications and Chapter Land applications. They will also discuss and sign monthly abatement reports. The agenda includes a taxpayer forum and new business.

• Review and sign 2024 RE Exemption applications and notices
• Review and sign Chapter Land applications
• Review, discuss, and sign monthly Abatement reports
• Open Taxpayer forum
• Board of Assessors Open Forum

Retirement Board

The Retirement Board will vote on a September warrant for payroll and accounts payable. The board will also vote on refunds, rollovers, and transfers of accumulated deductions for several former town and school employees.

• Vote to approve September warrant for $589,522.01
• Retiree Payroll: $400,570.24
• Accounts Payable: $122,307.24
• Payroll End Checks: $66,644.53
• Refunds and rollovers for former employees including police, DPW, and school staff

Conservation Commission

The Southbridge Conservation Commission will meet to discuss updates on enforcement actions and local flooding. The body is also reviewing the Southbridge Wetland Bylaw and draft regulations.

• Review of Southbridge Wetland Bylaw and Draft Regulations
• Update on Pleasant Hill Estates Enforcement Action
• Update on 87 Golf Street Enforcement Action
• Discussion of flooding on Cady Brook

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will hold its annual reorganization of officers and review financial reports. The board will discuss supplemental funding for materials and updates on facility projects. Discussions include the installation of electric vehicle chargers and technology for broadcasting.

• Request for $45,000.00 in supplemental funding for FY2025 books and materials
• Consideration of two fast electric vehicle chargers
• Funding request for iPads and accessories to support Facebook Live
• Review of Public Notice Bulletin Boards Policy
• Update on 1914 Attic Dampers grant

Southbridge Airport Commission

The Airport Commission will review and decide the order of Capital Improvement Projects under the Master Plan, then vote to approve the prioritized list for FAA funding. They will also review minutes from the previous meeting, hear the Airport Manager's report, and discuss a Kioti tractor for mowing.

• Review and vote to approve order of Capital Improvement Projects for FAA submission
• Review and approve minutes of August 26, 2024 meeting
• Airport Manager's report on operations
• Update on Master Plan Grant
• Discussion of Kioti tractor for mowing

Town Council

The Town Council will consider several votes, including allowing deer hunting on watershed lands, entering into contracts for a commercial facade renovation at 44 Hamilton Street ($37,380) and a Green Communities weatherization grant ($226,549), accepting easements for East Main Street improvements, and expressing support for a $700,000 in-kind contribution toward the Optical Drive redevelopment. The Council will also hold a second reading of a zoning amendment to restrict adult-use marijuana establishment hours to between 10:00 PM and 8:00 AM.

• Vote to allow deer hunting on town watershed lands from Oct 7 to Dec 31, 2024, subject to state laws.
• Vote to enter agreement with Pablo Santiago for CDBG commercial rehab at 44 Hamilton Street facade for $37,380.
• Vote to accept $226,549 Green Communities grant for weatherization at DPW, Senior Center, and Library.
• Vote to approve letter of support for $700,000 in-kind East Main Street infrastructure improvements toward 40-50 Optical Drive redevelopment.
• Second reading of zoning bylaw amendment to restrict adult-use marijuana hours except between 10:00 PM and 8:00 AM.

Southbridge Airport Commission

The Southbridge Airport Commission will review and vote on capital improvement projects to submit to the FAA. They will also discuss handling of a Kioti Tractor for mowing and review the Master Plan grant. Approval of previous meeting minutes and the Airport Manager's report are also on the agenda.

• Review and vote to approve Capital Improvement Projects for FAA submission
• Discussion of Kioti Tractor for mowing operations
• Master Plan grant review update
• Approve minutes from August 26, 2024
• Airport Manager's report

Southbridge Housing Authority

The Southbridge Housing Authority will hold a budget workshop with CPA Richard Shaw and then vote on the FYE 2025 budget, the executive director salary schedule (including an amended salary from the management fee), and a management agreement amendment. The board will also consider writing off vacated tenants' accounts receivable balances and review monthly expense reports and program updates.

• Budget workshop presentation by CPA Richard Shaw
• Board vote: FYE 2025 Executive Director Salary Schedule including amended salary from Management Fee
• Board vote: FYE 2025 Budget
• Board vote: Management Agreement Amendment
• Board vote: Write off Vacated Tenants Accounts Receivable balances

Conservation Commission

The Conservation Commission meets to discuss updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street, flooding on Cady Brook, and a review of the Southbridge Wetland Bylaw and draft regulations. Other items include approving minutes and setting the next meeting date.

• Update on Pleasant Hill Estates enforcement action
• Update on 87 Golf Street enforcement action
• Flooding discussion on Cady Brook
• Review of Southbridge Wetland Bylaw and draft regulations

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will vote on a $15,200 request from Inspectional Services for equipment including a plotter and PPE. Members will also review Town Council-approved ARPA projects that remain uncompleted to consider returning funds, and discuss shovel-ready projects that must be obligated by December 31, 2024.

• Vote to recommend $15,200 for Inspectional Services (Health and Building) equipment, plotter, PPE, office and field gear
• Review of all uncompleted Town Council-approved ARPA projects for possible fund return
• Discussion of shovel-ready projects to meet the December 31, 2024 ARPA deadline

Liquor Licensing Board

The Southbridge Liquor Licensing Board will consider approving a one-day liquor license for Maqui's Bar parking lot at 61 Chestnut St. on September 29, 2024. The meeting also includes approval of previous minutes, citizen input, and agent updates. This is a routine meeting with one substantive decision.

• One-day liquor license SL-24-16 for Maqui's Bar parking lot at 61 Chestnut St., Sept 29, 2024, beer and wine, 100 attendees, 12:00 p.m. – 6:00 p.m.

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization will consider approving the Worcester Regional Transit Authority's safety targets, its own Title VI Program, and updated non-single-occupant vehicle targets. The meeting also includes a presentation on age-friendly progress and staff updates on subregional elections and grant funding.

• Potential concurrence with WRTA Public Transportation Agency Safety Plan targets
• Approval of the Title VI Program for the CMMPO
• Approval of updated 4-year Non-SOV (single-occupant vehicle) targets
• Age Friendly Progress Update presentation
• CMMPO Northeast & West Subregion Representative Elections

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization (CMMPO) will meet virtually on September 18, 2024, to discuss and potentially approve key transportation and equity programs. Items include concurrence with WRTA safety targets, approval of the Title VI program, and updates on non-SOV targets and federal certification.

• Potential concurrence with WRTA Public Transportation Agency Safety Plan (PTASP) targets
• Potential approval of Title VI Program
• Potential approval of updated 4-Year Non-SOV Targets
• CMMPO Northeast & West Subregion Representative Elections
• Grants Funding Update

Historical Commission

The Historical Commission will discuss the town's demolition delay bylaws and the status of the town clock. The body will also receive updates on specific properties and a switching station.

• Review of Demolition Delay Bylaws
• Update on Cornerstone properties at 7 Elm and 249 Main
• Update on QVRT Switching Station
• Discussion of next steps for the Town Clock

Planning & Development Subcommittee

The Planning & Development Subcommittee will review and discuss three agenda items: a CDBG commercial rehab grant for 44 Hamilton Street, a Green Communities grant for weatherization at public facilities, and a waiver of appraisal for drainage easements on East Main Street. The subcommittee may vote to recommend each item to the Town Council for final approval.

• CDBG FY22-23 Commercial Rehab project: $37,380 facade renovation at 44 Hamilton Street with Pablo Santiago
• Green Communities grant: $226,259 for weatherization at DPW, Senior Center, and Library
• Waiver of Appraisal and Damages for permanent drainage and temporary construction easements on East Main Street from Southbridge Associates IJ LLC

Economic Development Commission

The Economic Development Commission (meeting jointly with the Local Historic District Study Committee and Historical Commission) discusses procedural items: scheduling a public meeting for the Local Historic District, printing an MHC info booklet for Town Councilors, and alterations to the Preliminary Report. No substantive votes or financial decisions are on the agenda.

• Discuss public meeting for Local Historic District scheduled for October 16
• Discuss printing of MHC info booklet for Town Councilors
• Discuss Preliminary Report alterations

Board of Assessors

The Board of Assessors will meet to process 2024 real estate exemption applications and notices. The board will also review and sign monthly abatement reports.

• Review and signing of 2024 RE Exemption applications and notices
• Review and signing of monthly Abatement reports

Redevelopment Authority

The Southbridge Redevelopment Authority will meet to discuss the display of murals funded by an Urban Agenda grant. The body will also provide updates on a Major Amendment RFP for the Urban Renewal Plan and property donations.

• Public input on displaying smaller murals from Urban Agenda grant
• Update on Urban Renewal Plan Major Amendment RFP
• Discussion on requesting property donations from the Finance Director

Board of Health

The Southbridge Board of Health will discuss and potentially act on a plastic bag ban, review membership in the Tobacco Alliance, and receive updates on arbovirus/EEE, COVID, illegal dumping cameras, and flu clinics. The Director of Health and the Town Agent for Solid Waste will present reports, including updates on blight, hazardous waste day, and curbside issues. The board will also consider meeting minutes from July and August.

• Review plastic bag ban and take action
• Review Board membership in the Tobacco Alliance
• Update on arbovirus/EEE and take action
• Update on cameras/cell phones for illegal dumping areas
• Projected flu clinic(s) info and take action

School Committee

The Southbridge School Committee will receive an annual presentation on the opening of school. The body will also discuss progress meeting expectations from the MA DESE plan to build school community capacity.

• Introduction of Juan Rodriguez, Consultant, MA DESE
• Receiver’s Annual Presentation on Opening of School
• Discussion on DESE plan to build school community capacity

Animal Control Shelter Building Committee

The Animal Control Shelter Building Committee will review findings from a site walk and discuss preliminary design layout and footprint for the shelter. The committee may take action on design recommendations and approve invoices for payment. The meeting also includes approval of minutes from July 23, 2024, and setting the next meeting date.

• Review/discuss site walk findings
• Review/discuss preliminary design layout and footprint
• Take action on design recommendations
• Approval of invoices submitted to Finance Department for payment
• Approval of minutes from July 23, 2024

Council on Aging

This is a procedural meeting of the Southbridge Council on Aging with no specific actionable items listed. The agenda includes a report from the Community Services/COA Director, review of old and new business, open forum, and scheduling of the next meeting. No votes, contracts, or public hearings are scheduled.

• Report from Community Services/COA Director Katie Alicea Tilton

Recreation Committee

The Recreation Committee will meet to provide updates on Halloween decorating. The meeting includes time for citizen and member forums.

• Halloween decorating updates

Town Council

The Southbridge Town Council will hold a first reading and vote on amending the zoning bylaw for adult-use marijuana establishments to restrict hours between 10 PM and 8 AM. The council will also vote on several contracts and fund transfers, including appointments, bridge engineering, building maintenance, and ARPA-funded projects.

• Vote to confirm Theodore Tetreault as Director of Inspections/Building Commissioner for a three-year term
• Vote to approve Amendment 4 for Ashland Avenue Bridge Replacement Engineering funded by Chapter 90, not to exceed $20,200
• Vote to award HVAC Controls & Maintenance for various town buildings to SS Service Corp. at $31,200 for year one with 5% annual escalation
• Vote to award contract for replacement of doors at Southbridge Community Center to New England School Services for $70,175
• First reading of zoning bylaw amendment Section 8.7 to allow adult-use marijuana hours of operation except between 10:00 PM and 8:00 AM

The Southbridge Town Council approved the first reading of an amendment to the zoning bylaw for adult use marijuana establishments, changing the prohibited hours from 10 PM-8 AM to 11 PM-8 AM. The council also confirmed appointments, approved multiple contracts and fund transfers, and heard updates on the school receivership and property auction.

• Approved first reading of zoning amendment for marijuana hours (11 PM-8 AM) (7-2)
• Confirmed Theodore Tetreault as Director of Inspections/Building Commissioner (unanimous)
• Approved $20,200 for Ashland Avenue Bridge Replacement Engineering (8-1)
• Awarded HVAC Controls & Maintenance contract to SS Service Corp. for $31,200 year one (unanimous)
• Awarded Elevator Maintenance contract to Elevator Maintenance & Service, Inc. for $10,200 year one (unanimous)
• Approved agreements with Soper Construction, M.L. Partlow, and Pioppi Construction for FY25 Equipment Hire (8-1)
• Awarded door replacement contract at Community Center to New England School Services for $70,175 (unanimous)
• Approved $41,786.53 in ARPA funds for water connection repair at Town Hall (unanimous)

Conservation Commission

The Conservation Commission will vote on an updated enforcement order for Pleasant Hill Estates and discuss wetland protection requirements for a building at Parcel #080-001-00001 (Brentwood Dr). They will also receive updates on enforcement at 87 Golf Street, flooding on Cady Brook, and a review of the Southbridge Wetland Bylaw and draft regulations.

• Discuss wetland protection requirements for building at Parcel #080-001-00001 (Brentwood Dr)
• Vote on updated enforcement order for Pleasant Hill Estates
• Update on enforcement action at 87 Golf Street
• Discussion of flooding on Cady Brook
• Review of Southbridge Wetland Bylaw and draft regulations

The Conservation Commission unanimously approved issuing an Enforcement Order with updated language for the Pleasant Hills site, setting an October 10th deadline for a restoration plan and October 24th for filing a Notice of Intent. The commission also authorized sending a letter supporting grant compatibility for the Para Family Land Trust. No other formal decisions were made; other items were discussions or updates.

• Approved minutes of August 22nd (unanimous)
• Issued Enforcement Order for Pleasant Hills with restoration plan due Oct 10 and NOI filing due Oct 24 (unanimous)
• Authorized letter to DCR and USDA Forest Service on Para Family Land Trust grant compatibility (unanimous)

Department of Public Works Subcommittee

The joint DPW Subcommittee/Town Council meeting will review and discuss several items including the Town Manager's appointment of Sean Lavallee as Laborer, an amendment for Ashland Avenue Bridge Replacement Engineering, and multiple contracts. The subcommittee will entertain motions to recommend Town Council approval on these items, as well as two budget transfers.

• Review of Amendment 4 for Ashland Avenue Bridge Replacement Engineering
• Award of door replacement at Southbridge Community Center to New England School Services for $70,175
• HVAC Controls & Maintenance contract to SS Service Corp at $31,200 for year one with 5% annual escalation
• Elevator Maintenance contract to Elevator Maintenance & Service Inc at $10,200 for year one with 10% annual escalation
• DPW transfer of $2,300 from Vehicles-Capital to Large Equipment-Capital for a hotbox purchase

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will review a street list provided by the DPW for a right-of-way study. The board will also discuss the formation of the Urban and Community Forestry Commission.

• Review of DPW street list for Right-of-Way study
• Discussion on Urban and Community Forestry Commission formation

Protection of Persons & Property Subcommittee

The Protection of Persons and Property Subcommittee is reviewing three items: a police department budget transfer for body camera support fees, a contract with Quinsigamond Community College for police details, and a fire department budget transfer for internet services. The subcommittee may vote to recommend that the Town Council approve these items.

• Police Department transfer of $9,500 from Salary & Wages to Data Processing for body worn camera program support fees
• Standard contract with Quinsigamond Community College for $10,000 for police details and coverage through August 2025
• Fire Department transfer of $8,100 from Specialized Services to Data Processing to streamline internet-based services

Economic Development Commission

The combined meeting of the Economic Development Commission, Historical Society, Historical Commission, and Local Historic District Study Committee will discuss a public meeting scheduled for October 16 regarding the Local Historic District. They will also consider printing a Massachusetts Historical Commission (MHC) information booklet for Town Councilors and review alterations to a preliminary report.

• Discuss public meeting for Local Historic District on October 16
• Discuss printing of MHC info booklet for Town Councilors
• Discuss Preliminary Report alterations
• Announce next meeting date

Retirement Board

The Retirement Board will vote on a warrant for August 2024 and several requests for the refund or transfer of accumulated deductions for former employees. The board will also discuss a 2018 unemployment payment and conduct administrator and member forums.

• Vote to approve August 2024 warrant for $614,060.91
• Retiree Payroll: $405,137.49
• Accounts Payable: $142,697.14
• Payroll End Checks: $66,226.28
• Discussion of 2018 unemployment payment

School Committee

This special meeting of the Southbridge School Committee includes review of minutes from July 9, a citizen forum, and a discussion of expected action items from the Massachusetts Department of Elementary and Secondary Education (DESE). The agenda is primarily procedural with no votes on specific policies, contracts, or budgets.

• Review and approve minutes from July 9, 2024 reorganization and regular meeting
• Citizen's Forum for public comment on committee-related topics
• Review and discuss DESE Expected Action Items

Recreation Committee

The Recreation Committee will meet to receive updates on Halloween decorations and the Community Garden Project. The meeting also includes time for citizen and member forums.

• Halloween Decoration Updates
• Community Garden Project Updates

Southbridge Airport Commission

The Southbridge Airport Commission will discuss and vote on several items, including a Capital Improvement Projects (CIP) approval for the FAA, an update on the Master Plan Grant, and a vote to approve an application for a grant from MADOT for a new Kioti Tractor and mower deck. The commission will also vote to approve $375 for Ron Plouffe to attend the Mass Airport Managers Association conference. Routine procedural matters such as roll call and minutes approval are also on the agenda.

• Vote to approve Capital Improvement Projects (CIP) for FAA
• Vote to approve grant application from MADOT for Kioti Tractor and mower deck
• Vote to approve $375 for Ron Plouffe to attend MAMA conference
• Review and approve minutes from 5/20/2024
• Master Plan Grant review update

Conservation Commission

The Southbridge Conservation Commission will hear a request from VHB for New England Power Company to conduct geotechnical borings within wetland resource areas along transmission lines. The commission will also receive updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street, and discuss flooding on Cady Brook. A new compensation agreement for the administrative assistant is proposed for consideration.

• Request for Determination of Applicability for geotechnical borings in wetland resource areas along transmission lines U173 and W123
• Update on Pleasant Hill Estates Enforcement Action
• Update on 87 Golf Street Enforcement Action
• Flooding on Cady Brook discussion
• Proposed new compensation agreement for administrative assistant

The Southbridge Conservation Commission voted unanimously to adopt a new compensation structure for the administrative assistant, adding $50 per Request for Determination of Applicability and $30 per Enforcement Order or Certificate of Compliance to the existing base stipend and per-NOI fee. The commission also issued a Negative Determination of Applicability for geotechnical borings by New England Power Company, with conditions requiring notification when matting/erosion controls are installed and removed. No action was taken on the Pleasant Hills enforcement case, and the EO language was not updated.

• Adopted new admin assistant compensation structure: $50 per RDA, $30 per Enforcement Order/Certificate of Compliance (unanimous)
• Issued Negative Determination of Applicability for VHB/New England Power borings, with notification conditions (unanimous)
• Accepted minutes of August 8 meeting (unanimous)
• Decided not to update Pleasant Hills enforcement order language (unanimous)

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will vote on several recommendations to the Town Council, including returning $8,675 from the Digital Sign Project, funding requests for the Bridge Fridge and YMCA's What's for Dinner Program, and approving $5,200 for Inspectional Services PPE and Field Equipment. They will also review all uncompleted ARPA projects for possible return of funds and discuss shovel-ready projects to meet the December 31, 2024 deadline.

• Vote to recommend the return of $8,675 from the Digital Sign Project
• Vote to recommend a request for funds for the Bridge Fridge
• Vote to recommend a request for funds for YMCA's What's for Dinner Program
• Vote to recommend $5,200 for Inspectional Services PPE and Field Equipment
• Review of all Town Council approved ARPA projects not completed for possible return of funds

Conservation Commission

The Southbridge Conservation Commission will hold a public meeting to act on a Request for Determination of Applicability filed by VHB for New England Power Company. The request concerns three proposed geotechnical borings within wetland resource areas along transmission lines U173 and W123. Two borings are located in a wetland south of Commercial Drive, and one is in a wetland north of the Snow Street Substation.

• Request for Determination of Applicability for three geotechnical borings in wetlands for transmission line work
• Two borings in wetland ~1500 ft south of Commercial Drive
• One boring in wetland ~1200 ft north of Snow Street Substation
• Filing available at Town Clerk's Office

Conservation Commission

The Commission will consider a Request for Determination of Applicability for geotechnical borings within wetland resource areas along transmission lines U173 and W123. They will also receive updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street, and discuss flooding on Cady Brook. A new compensation agreement for the administrative assistant is up for consideration.

• Request for Determination of Applicability by VHB for New England Power for geotechnical borings in wetlands along transmission lines U173 and W123
• Update on Pleasant Hill Estates Enforcement Action
• Update on 87 Golf Street Enforcement Action
• Discussion of flooding on Cady Brook
• Consideration of new compensation agreement for administrative assistant

Fire Station Building Committee

The committee is meeting to discuss future steps and action points for the fire station project. Discussions will focus on the prequalification and bidding processes.

• Prequalification process for fire station project
• Bidding process for fire station project

Board of Assessors

This meeting of the Board of Assessors is largely procedural: it includes approval of previous minutes, a taxpayer forum, and review of monthly abatement and exemption reports if any exist. No major decisions or specific financial actions are listed on the agenda.

• Review and sign MV Commitment documents (if any)
• Review and sign monthly Abatement reports (if any)
• Review and sign monthly Exemption reports (if any)
• New business not anticipated before posting
• Board of Assessors Open Forum

Town Council

The Southbridge Town Council will vote on several infrastructure contracts, including road improvements and EV charger installations. The body will also consider a Community Host Agreement for a marijuana delivery business and a zoning amendment regarding marijuana establishment hours.

• Award East Main Street Road Improvements to A.F. Amorello for $2,617,098.00
• Contract with BSC Group for Open Space and Recreation Plan Update and Senior Center Facilities Study for $144,850.00
• Community Host Agreement for a licensed co-located Adult-Use Marijuana Delivery Operator Establishment with Morabeza, LLC
• Proposal for Electric Vehicle fast chargers at 12 Crane Street, Jacob Edwards Library, Town Hall, and Town Common
• First reading of zoning bylaw amendment for Adult Use Marijuana Establishments hours of operation

The Southbridge Town Council approved a $2,617,098 road improvement contract for East Main Street, funded by a Mass Works grant, town funds, and previously authorized borrowing. The council also approved a host agreement with Morabeza, LLC for a marijuana delivery and manufacturing operation, and authorized an investigation into installing EV fast chargers at several town locations. All votes were unanimous except for a postponed zoning amendment on marijuana hours.

• Approved $2,617,098 East Main Street road improvements contract with A.F. Amorello (unanimous)
• Approved Community Host Agreement with Morabeza, LLC for adult-use marijuana delivery/manufacturing (unanimous)
• Approved EV fast charger proposal with Lynkwell, adding Community Center to study sites (unanimous)
• Approved $144,850 for Open Space and Recreation Plan Update and Senior Center Facilities Study with BSC Group (unanimous)
• Approved $18,000 transfer to fund Pioneer Valley Planning Commission contract (unanimous)
• Approved appointment of Charles Figueroa to Education & Human Services Subcommittee (unanimous)
• Approved appointment of Javier Rivera as Constable (unanimous)
• Postponed zoning bylaw amendment on marijuana hours to next meeting (7-1, Chenier abstained)

Southbridge Housing Authority

The Southbridge Housing Authority will hold an on-site board meeting to receive public comments on a revision to its Section 8 Administrative Plan. The meeting is scheduled for August 16, 2024, at Quinebaug Plaza. No other agenda items are listed.

• Public hearing on Section 8 Administrative Plan revision

Southbridge Housing Authority

The Southbridge Housing Authority will hold a regular meeting on August 16, 2024, to review minutes, accounts payable, and expense reports. Key actions include board votes on year-end operating statements for multiple housing programs, a top-five compensation form, lead paint compliance certification, write-offs of vacated tenant balances, and renewal of a management agreement with the North Brookfield Housing Authority. The board will also consider adopting the Section 8 Administrative Plan after public comment.

• Board vote on FYE June 30, 2024 Year End Operating Statements for 400-1, 689-C, and MRVP programs
• Board vote on FYE 2024 Top 5 Compensation Form
• Board vote on Certification of Compliance with Notification Procedures for Federal and State Lead Paint Laws
• Board vote to write off vacated tenant accounts receivable balances for 667-1 & 2 programs
• Board vote on renewal of Management Agreement between Southbridge Housing Authority and North Brookfield Housing Authority

Education & Human Services Subcommittee

The Education & Human Services Subcommittee is meeting to review and discuss the appointment of a citizen member. The meeting is scheduled for August 15, 2024.

• Appointment of Charles Figueroa as citizen member to the Education & Human Services Subcommittee until June 30, 2025

General Government Subcommittee

The General Government Subcommittee will discuss a zoning amendment for marijuana establishments and the appointment of a town constable. The body will also review a reimbursement request for the Veteran’s Agent.

• Appointment of Javier Rivera as Constable
• Reimbursement of $349.26 for Veteran’s Agent conference
• Proposed amendment to Zoning Bylaw Section 8.7 regarding Adult Use Marijuana Establishment hours of operation

Liquor Licensing Board

The Southbridge Liquor Licensing Board will meet to consider approving a one-day liquor license for a wedding reception. The board will also handle reorganization, approve past meeting minutes, and discuss upcoming items.

• One-day liquor license SL-24-14 for LaSalle Reception Wedding on August 31, 2024 – All Alcohol, 225 attendees, 3:00 p.m. to 10:00 p.m.
• Reorganization of the board
• Acceptance of meeting minutes from June 27, 2024
• Citizens' Forum for public input
• Liquor Agent updates and board member discussion

The Southbridge Liquor Licensing Board reorganized, electing Mike Daniels as Chairman and Layne Wandelear as Vice-Chairman. The board approved a one-day all-alcohol license for a LaSalle wedding reception on August 31, 2024, and set the next meeting for September 19, 2024. No other substantive decisions were made.

• Elected Mike Daniels as Chairman (unanimous)
• Elected Layne Wandelear as Vice-Chairman (unanimous)
• Approved one-day liquor license SL-24-14 for LaSalle Wedding Reception, Aug 31, 2024, all alcohol (unanimous)
• Set next meeting date for September 19, 2024

Worcester Regional Transit Authority Advisory Board

This meeting of the WRTA Advisory Board includes only procedural items: chairperson's comments, public business, administrator's report, and board member comments. No specific votes, contracts, or policy changes are listed on the agenda. The board meets via Zoom due to pandemic-era policies extended by the Governor.

• Chairperson's Comments
• Business from the public (public comment period)
• Administrator's Report
• Advisory Board Members Comments

Fire Station Building Committee

The Fire Station Building Committee will review and approve actions for the fire station project, including updates on the closeout of demolition projects at Worcester and Snow Streets, budget status, soil classification, USDA Rural Development funding application, and the re-bidding process with potential building code updates. The committee will also discuss next meeting dates and approve any new invoices.

• Update on closeout of Worcester Street and Snow Street demolition projects
• Budget update on the fire station project
• Kaestle Boos site soil classification update
• USDA Rural Development funding application
• Update on contractor prequalification and re-bidding process

The Fire Station Building Committee discussed a revised budget showing a $3,026,000 shortfall after removing non-USDA funding. They decided to move forward with bidding, despite concerns from the town's financial advisor. The committee approved three invoices and tabled others, and noted that state funding was withdrawn.

• Approved minutes of July 17, 2024 (unanimous)
• Approved payment to Stonebridge Press for $88.20 (5-1)
• Approved payment to KBA for $1,840.00 for PMC soil services (5-1)
• Approved payment to KBA for $362.25 for geotech services (5-1)
• Motion to table all other invoices failed (1-5)
• Motion to adjourn (unanimous)

Department of Public Works Subcommittee

The joint DPW Subcommittee/Town Council meeting will review and discuss a recommendation to award a $2,617,098.00 contract for East Main Street Road Improvements to A.F. Amorello, funded through a Mass Works grant, town funds, bonding, and previously authorized borrowing. They will also review a request to pay two FY24 Overhead Door invoices totaling $3,029.30 from an FY25 account. The subcommittee may vote to recommend both items to the full Town Council.

• Review recommendation to award East Main Street Road Improvements to A.F. Amorello for $2,617,098.00
• Review request to pay two FY24 Overhead Door invoices totaling $3,029.30 from FY25 Account #001499-524300-0499

Planning & Development Subcommittee

The Planning & Development Subcommittee will discuss whether to recommend Town Council approve a contract with Cartographic Associates Inc for maintaining the town's tax maps. Members will also receive an update on projects at the Southbridge Innovation Center and discuss potential upgrades to Central Street. The meeting may include a quorum of the Town Council, but only subcommittee members will vote.

• Discussion and potential motion to recommend approval of a mapping-maintenance contract with Cartographic Associates Inc
• Presentation on status of projects at the Southbridge Innovation Center
• Discussion about potential Central Street upgrades

The Planning & Development Subcommittee voted unanimously to recommend approval of a contract with Cartographic Associates, Inc. for tax map maintenance. The subcommittee also received updates on the Southbridge Innovation Center and discussed potential Central Street upgrades, but took no formal action on those items.

• Recommended approval of Cartographic Associates tax map maintenance contract (unanimous)

School Committee

The Southbridge School Committee will meet for a regular session on August 13, 2024. The agenda includes approval of previous meeting minutes and discussion of future agenda items. The main substantive item is a review and discussion of DESE Expected Action Items. No major votes or financial decisions are listed.

• Review and approve minutes from July 9, 2024
• Citizen's Forum for public input
• Discuss addition of future agenda items
• Review and discuss DESE Expected Action Items

Board of Health

The Board of Health will hear a presentation on a proposed water tank on Commercial Dr. and a water line loop from Airport Rd. to Pleasant St. Members will also discuss board membership in the Massachusetts Association of Health Boards and appoint a representative to the Region 2 PHEP committee. Updates will be given on the Boar's Head listeria recall, COVID case counts, landfill monitoring well tests, and blight enforcement. The solid waste agent will report on curbside contract and violation issues.

• Presentation by Steve Gregoire on proposed water tank on Commercial Dr. and water line loop from Airport Rd. to Pleasant St.
• Update on listeria issue with deli meats and Boar's Head meat recall, with possible action
• Update on landfill monitoring well tests regarding private well testing at 555 Pleasant St.
• Review and sign documents for solid waste and disposal commitment
• Discussion of trail camera updates and cell phone updates as supported at June 13, 2024 meeting

The Southbridge Board of Health unanimously approved the FY2025 first quarter trash bill commitment of $644,920 and a trash bill adjustment of -$12,880. They also voted to replace Daniel Fuentes with Roland LaRochelle as the Region 2 PHEP committee representative, and approved moving forward with private well testing on Pleasant St and Clemence Hill. The board deferred accepting the July 11, 2024 minutes to the next meeting.

• Approved FY2025 Q1 trash bill commitment of $644,920 (unanimous)
• Approved trash bill adjustment commitment of -$12,880 (unanimous)
• Replaced Daniel Fuentes with Roland LaRochelle as Region 2 PHEP representative (unanimous)
• Approved moving forward with private well testing on Pleasant St and Clemence Hill (unanimous)
• Deferred acceptance of July 11, 2024 minutes to next meeting (unanimous)

Planning & Development Subcommittee

The Joint Planning & Development Subcommittee/Town Council will review and discuss several items including a proposal for electric vehicle fast chargers at four town locations, an extension for a safety plan, and a host agreement for a marijuana delivery business. They will also consider a $144,850 contract for an open space plan and senior center study, and an $18,000 budget transfer. All items require a motion to recommend to the full Town Council for approval.

• Review proposal with Lynkwell for EV fast chargers at 12 Crane Street, Jacob Edwards Library, Town Hall, and Town Common
• Consider community host agreement with Morabeza, LLC for a licensed adult-use marijuana delivery operator
• Discuss hiring BSC Group for Open Space and Recreation Plan Update and Senior Center Facilities Study for $144,850 using CDBG funds
• Review $18,000 transfer from Salaries and Wages to Specialized Services for Pioneer Valley Planning Commission contract
• Review extension for Safe for All prioritization plan to June 1, 2025

Historical Commission

The Southbridge Historical Commission will review legal comments on Demolition Delay Bylaws and discuss potential ARPA funds for the Town Clock. The body will also receive updates on the Hiker Monument and specific properties on Elm and Main streets.

• Review of attorney's comments on Demolition Delay Bylaws
• Discussion of potential ARPA funds for the Town Clock
• Update on memorializing the Hiker Monument location
• Update on Cornerstone properties at 7 Elm and 249 Main

Town Council

The Town Council will consider several votes including approval of a $985,294 road resurfacing contract, a $89,162.40 cybersecurity grant for police and fire departments, and multiple ARPA fund allocations totaling over $140,000 for the Food Share program, poll pads, a scissor lift, MUNIS conversion, and Town Hall facility match. The meeting also includes appointments of a new firefighter and police officer, citizen subcommittee members, and a $93.70 per ton road salt contract.

• Vote to award PAVE-2024 resurfacing project to PJ Albert Paving for $985,294.00
• Vote to accept Municipal Local Cybersecurity Program Grant of $89,162.40
• Vote to approve $75,000 in ARPA funds for MUNIS Chart of Accounts Conversion
• Vote to confirm appointment of Mitchell Robbins as fulltime firefighter and Jonathan Delgado as police officer
• Vote to enter agreement with McClure Engineering for Animal Control Shelter Project

Board of Assessors

The Board of Assessors will hold a regular meeting to review and sign documents for the 2024 Motor Vehicle Commitment #4 in the amount of $87,354.98. They will also consider monthly abatement and exemption reports, and address any new business. The meeting includes a public forum.

• Review and sign 2024 MV Commitment #4 ($87,354.98)
• Review monthly Abatement reports
• Review monthly Exemption reports
• Open Taxpayer forum
• New business not reasonably anticipated prior to posting

Redevelopment Authority

The Southbridge Redevelopment Authority will discuss updates on the Urban Renewal Plan Major Amendment RFP and next steps for advocating property donations following a meeting with the Fitchburg Redevelopment Authority. Members will also take a Housing Production Plan survey and explore ways to encourage broader participation, and review next steps for displaying smaller murals from an Urban Agenda grant.

• Take Housing Production Plan survey and discuss outreach strategy
• Update on Urban Renewal Plan — Major Amendment RFP
• Update from meeting with Fitchburg Redevelopment Authority Executive Director, next steps to advocate properties be donated
• Next steps for displaying smaller murals from Urban Agenda grant

Redevelopment Authority

This is a procedural meeting of the Southbridge Redevelopment Authority with only a call to order and a reorganizational item on the agenda. No specific decisions, proposals, or financial matters are listed for discussion.

Board of Health

The Board of Health is conducting an educational work session. The meeting consists of training provided by the MAHB regarding CMRs, MGL-111, and other statutory and regulatory obligations.

• Training conducted by the MAHB on CMRs and MGL-111

Economic Development Commission

The Economic Development and Planning and Historical Commission bodies are meeting to coordinate a public meeting for the Local Historic District. The group will also discuss a report and informational booklets for Town Councilors.

• Public meeting for Local Historic District scheduled for Wednesday, October 16
• Printing of MHC info booklet for Town Councilors
• Alterations to the Preliminary Report
• MOTT Grant Historic Walking Tour

Department of Public Works Subcommittee

The Southbridge DPW Subcommittee and Town Council will meet jointly to discuss reappointments of William Cote and Steve Lazo to the DPW Subcommittee, consider contracts for road salt and paving, and review a roof replacement project. They will also discuss a petition for private way repairs on Westview Terrace and general construction and sidewalk repairs.

• Reappointment of William Cote to DPW Subcommittee for 1-year term through June 2025
• Reappointment of Steve Lazo to DPW Subcommittee for 1-year term through June 2025
• FY25 road salt contract with Leed Salt at $93.70 per ton
• Award of PAVE-2024 resurfacing project to PJ Albert Paving for $985,294
• Gate House Roofs Replacement contract with C&K Roofing for $85,000

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee will discuss several personnel appointments and grant applications. Items include recommending Dave Adams and Roland LaRochelle to the subcommittee, confirming a firefighter and a police officer, and applying for a $5,100 emergency management grant and an $89,162.40 cybersecurity grant. All items require a motion to recommend to the Town Council for final approval.

• Appointment of Dave Adams to the subcommittee for a 1-year term
• Appointment of Roland LaRochelle to the subcommittee for a 1-year term
• Confirmation of Mitchell Robbins as fulltime firefighter
• Confirmation of Jonathan Delgado as permanent police officer
• Applying for $89,162.40 Municipal Local Cybersecurity Grant for police and fire departments

Conservation Commission

The Conservation Commission will conduct a site walk to review a Notice of Intent for proposed renovation of a mill building, parking lot, and bridge with associated stormwater improvements within the riverfront area at 25 Case Street and East Main Street.

• Site walk for Notice of Intent by VHB for Southbridge Associates II, LLC at 25 Case Street and East Main Street (Map 45 Parcel 0-11-0000, Map 37 Parcels 005-00001 and 005-00025)
• Proposed renovation of mill building, parking lot, and bridge with stormwater improvements in riverfront area

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing on July 25, 2024 to act on a Notice of Intent filed by VHB for Southbridge Associates II, LLC. The project involves renovating a mill building, parking lot, and bridge with associated site work and stormwater improvements within the riverfront area. The hearing is under the Massachusetts Wetlands Protection Act.

• Notice of Intent for proposed renovation of mill building, parking lot, and bridge
• Stormwater improvements within the riverfront area
• Project location: 25 Case Street and East Main Street (Map 45 Parcel 0-11-00001, Map 37 Parcels 005-00001 and 005-00025)
• Applicant: VHB on behalf of Southbridge Associates II, LLC
• Public hearing scheduled for July 25, 2024 at 5:45 p.m. in the McCann Room of Town Hall

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will vote on recommending to the Town Council the allocation of approximately $139,087 in ARPA funds for six projects, including a digital sign refund, food share, poll pads, scissor lift, chart of accounts conversion, and a town hall facility match. The committee will also review all previously approved but uncompleted ARPA projects for potential fund recovery and discuss shovel-ready projects to meet the December 31, 2024 deadline.

• Vote to recommend $4,066.99 for Southbridge Food Share
• Vote to recommend $75,000 for MUNIS Chart of Accounts Conversion
• Vote to recommend $31,000 for Town Hall Facility match
• Review all uncompleted ARPA projects for possible return of funds
• Discuss shovel-ready projects to meet Dec 31, 2024 ARPA deadline

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing on a Notice of Intent for the proposed renovation of a mill building, parking lot, and bridge at 25 Case Street and East Main Street, including stormwater improvements in the riverfront area. They will also continue a public hearing for roadway, sidewalk, and drainage improvements on East Main Street from Morris Street to Sandersdale Road. Additionally, the commission will consider a request for a Certificate of Compliance at 5-15 Case Street and receive updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street.

• Request for Certificate of Compliance for 5-15 Case Street
• Public Hearing: Notice of Intent for VHB/Southbridge Associates II, LLC — renovation of mill building, parking lot, and bridge at 25 Case Street and East Main Street with stormwater improvements in riverfront area
• Continuation of Public Hearing: Notice of Intent for EcoTec, Inc./Town of Southbridge — roadway, sidewalk, and drainage improvements on East Main Street from Morris Street to Sandersdale Road
• Update on Pleasant Hill Estates Enforcement Action
• Update on 87 Golf Street Enforcement Action

The commission unanimously approved a Certificate of Compliance for 5-15 Case Street and issued standard Orders of Conditions for two projects: a mill renovation at 25 Case Street and roadway improvements on East Main Street. Both orders include additional conditions, such as filing an amended order when bridge design is complete and covering spoils left overnight.

• Approved Certificate of Compliance for 5-15 Case Street (unanimous)
• Issued Order of Conditions for 25 Case Street mill renovation with condition to file amended order after bridge design (unanimous)
• Issued Order of Conditions for East Main Street improvements with conditions on spoils coverage and turtle nesting reporting (unanimous)

Retirement Board

The Southbridge Retirement Board will vote on the minutes from June 27, 2024, and discuss a 2018 unemployment payment. They will vote to approve multiple retirement-related items, including the superannuation retirement of Nghi Lam (Town of Southbridge/Assistant Collector, 40.3333 years of service), refunds of accumulated deductions for five former employees, rollovers for two employees, and a transfer to Mass Teachers Retirement. The board will also vote on a warrant for July in the amount of $682,738.25 covering retiree payroll, payroll end checks, and accounts payable.

• Approve superannuation retirement of Nghi Lam (Assistant Collector, 40.3333 years service)
• Approve warrant for July W072024 totaling $682,738.25 ($404,321.95 retiree payroll, $65,923.97 payroll end checks, $212,492.33 accounts payable)
• Approve refunds of accumulated deductions for Stellamarie Blackmore, Jacob Lazo, Nicole Murphy, and Ana Olivar
• Approve rollover of accumulated deductions for Sarah Champagne ($4,333.33 years) and Matthew Kelley (5.0000 years)
• Approve transfer of accumulated deductions for McKenna Daniels (3.7500 years) to Mass Teachers Retirement

Urban and Community Forestry Advisory Board

The board will review minutes, discuss the urban forester job description, and review recent Town Council meeting items regarding the creation of an urban forester position. They will also consider forming an Urban and Community Forestry Commission and review a street list from DPW for a right-of-way study.

• Read minutes of 7/10/24 meeting
• Urban Forester Job Description
• Review Town Council meeting items 6 & 7 on urban forester job creation
• Review DPW street list for right-of-way study
• Urban and Community Forestry Commission formation

Animal Control Shelter Building Committee

The committee is meeting to review site findings from McClure Engineering and discuss recommendations for building construction. Members will also review available project funds and approve invoices for payment.

• Review of McClure Engineering site review and findings
• Discussion and potential action on site and building construction recommendations
• Review of available project funds
• Approval of invoices for the Finance Department

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will meet to approve minutes from June, receive reports from the chair and library director, and consider new business. Notable items include revisiting the Public Notice Bulletin Boards Policy, an update on the Friends of JEL's 501c3 status, and a technology funding request for iPad/accessories to support Facebook Live broadcasting.

• Annual reappointment forms for Bank of America trustees circulated
• Revisit Public Notice Bulletin Boards Policy
• National Grid denies incentive program eligibility for automatic louvre damper in 1914 attic
• Technology funding request: iPad/accessories for Facebook Live and broadcasting
• Summer Reading registrations doing well

Recreation Committee

The Southbridge Recreation Committee is holding a regular meeting with mostly procedural items. The only substantive discussion item is an update on Halloween decorations.

• Halloween Decoration Updates

Town Council

This special meeting begins with an executive session for strategy on nonunion personnel negotiations. After returning to open session, the council will vote to appoint Theodore Tetreault as Director of Inspectional Services and ratify his employment agreement. The meeting then adjourns.

• Executive session for collective bargaining strategy with nonunion personnel
• Vote to appoint Theodore Tetreault as Director of Inspectional Services
• Vote to ratify employment agreement between Town and Theodore Tetreault

Town Council

The Town Council will consider several appointments to subcommittees and boards, as well as the adoption of an Urban Forester job description. The body will vote on returning various funds to the ARPA account and approving several grants and legal counsel reappointments.

• Low bid for Quinebaug Valley Rail Trail Improvements from David G. Roach and Sons for $3,912,763.00
• Agreement with BSC Group for $273,000.00 for rail trail construction administration and oversight
• Returning $155,367.34 in funds to the ARPA Account, including $130,000.00 for Henry St. Baseball Lights
• Massachusetts Preservation Project Fund matching grant of $30,000.00 for a Town Hall facilities study
• Application for Energy Efficiency Conservation Block Grant to weatherize the Southbridge Police Station

The Southbridge Town Council approved a $3,912,763 low bid for the Quinebaug Valley Rail Trail Improvements, contingent on federal approval, and related agreements. It also approved a $42,497.54 change order for road improvements, raising the contract to $1,128,912.54. The council rejected renewal of the South-Central Massachusetts Partnership for Public Health intermunicipal agreement on a 5-3-1 vote. Several appointments and fund returns were also approved.

• Approved $3,912,763 low bid for Quinebaug Valley Rail Trail Improvements (unanimous)
• Approved $273,000 BSC Group agreement for rail trail construction oversight (unanimous)
• Approved $42,497.54 change order #2 to Pioppi Construction, raising road contract to $1,128,912.54 (8-1)
• Rejected renewal of South-Central Massachusetts Partnership for Public Health agreement (5-3-1)
• Approved $925,000 CDBG grant for North and Mechanic Street improvements (announced)
• Approved returning $155,367.34 in unspent ARPA funds to the ARPA account (unanimous)
• Approved reappointment of KP Law as Chief Legal Advisor (6-3)
• Approved Urban Forester job description and added position to compensation plan (unanimous)

Conservation Commission

The Southbridge Conservation Commission will meet to vote on a language change for the Para Family Trust Conservation Restriction. The commission will also determine filing requirements for National Grid borings and review compliance requests for two properties.

• Vote on language change for Para Family Trust Conservation Restriction
• Determination of filing type for National Grid borings within wetlands
• Certificate of Compliance Request for McDonald’s, East Main Street
• Certificate of Compliance Request for 29 Orchard Street
• Discussion of Pleasant Hills enforcement issues

The Southbridge Conservation Commission unanimously approved minutes, signed the updated acceptance for the Para Family Land Trust, and issued complete certificates of compliance for the McDonald's rebuild on East Main Street and work at 29 Orchard Street. It also required a Request for Determination of Applicability for National Grid borings in wetlands. The commission discussed ongoing enforcement at Pleasant Hills, noting the developer has not submitted required remediation plans, and EPA involvement is pending.

• Approved minutes of July 10 (unanimous)
• Approved and signed updated acceptance for Para Family Land Trust (unanimous)
• Issued complete certificate of compliance for McDonald's rebuild on East Main Street (unanimous)
• Issued complete certificate of compliance for work at 29 Orchard Street (unanimous)
• Required Request for Determination of Applicability for National Grid borings (unanimous)

General Government Subcommittee

The General Government Subcommittee is meeting to review several appointments and legal contracts for recommendation to the Town Council. Discussions include the creation of an Urban Forester position and updates to cannabis community host agreements.

• Appointment of Derek Julian and Denise Clemence to the General Government Subcommittee
• Confirmation of Gary Fontaine to the Liquor Licensing Board
• Adoption of Urban Forester job description and addition to Schedule 5
• Reappointment of KP Law, P.C., Mirick O’Connell, and Mead, Talerman, & Costa LLC as legal counsel
• Review of Community Host Agreements for Cannabis Control Commission compliance

Planning & Development Subcommittee

The Planning & Development Subcommittee will review reappointments and several capital projects, including a $3.9 million contract for Quinebaug Valley Rail Trail Improvements, a $273,000 contract for construction administration, and a $30,000 grant for a Town Hall study. They will also discuss an amendment to an EDA grant for time extension and applying for an EECBG grant to weatherize the police station. Motions will be entertained to recommend these items to the full Town Council.

• Reappointment of Catherine Bernadone to the subcommittee for a 1-year term
• Reappointment of Delores Larochelle to the subcommittee for a 1-year term
• Accept $30,000 Massachusetts Preservation Project Fund grant for Town Hall facilities study
• Accept low bid of $3,912,763 from David G. Roach and Sons for Quinebaug Valley Rail Trail Improvements
• Apply for Energy Efficiency Conservation Block Grant to weatherize Southbridge Police Station at no cost

Worcester Regional Transit Authority Advisory Board

The Advisory Board will meet via conference call and webinar. The agenda consists of procedural items including reports and public comment.

• Chairperson’s Comments
• Business from the public
• Administrator’s Report
• Advisory Board Members Comments

Conservation Commission

The Southbridge Conservation Commission will vote on several items including a minor language change for the Para Family Trust Conservation Restriction, certificates of compliance for McDonald's on East Main Street and 29 Orchard Street, and determine the filing type for National Grid borings within a wetland. The commission will also discuss Pleasant Hills Estates enforcement issues with representatives from DEP and EPA participating online.

• Vote on minor language change for Para Family Trust Conservation Restriction
• Determine type of filing for National Grid borings within wetland on a maintenance project
• Vote on Certificate of Compliance Request for McDonald's, East Main Street
• Vote on Certificate of Compliance Request for 29 Orchard Street
• Pleasant Hills Estates Enforcement Issues with DEP and EPA representatives calling in

The Southbridge Conservation Commission unanimously approved minutes, signed the updated Para Family Land Trust acceptance, and issued complete certificates of compliance for the McDonald's rebuild on East Main Street and work at 29 Orchard Street. They also required National Grid to file a Request for Determination of Applicability for borings in wetlands. The commission discussed ongoing enforcement at Pleasant Hills, noting the developer has not submitted required remediation plans, and EPA indicated it will request a Construction General Permit.

• Approved minutes of July 10 (unanimous)
• Approved and signed updated Para Family Land Trust acceptance (unanimous)
• Issued complete certificate of compliance for McDonald's rebuild on East Main Street (unanimous)
• Issued complete certificate of compliance for work at 29 Orchard Street (unanimous)
• Required Request for Determination of Applicability for National Grid borings (unanimous)

Fire Station Building Committee

The committee will review updates on the Worcester Street and Snow Street demolition projects, budget, site soil classification, and a USDA Rural Development funding application. They will also discuss potential re-bidding of the fire station project and contractor prequalification, and review/approve new invoices. The meeting is set for July 17, 2024, via virtual format.

• Update on closeout of Worcester Street and Snow Street demolition projects
• Budget update and site soil classification update
• USDA Rural Development funding application discussion
• Potential re-bidding of fire station project and contractor prequalification process
• Review and approval of new invoices

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization will consider approving Proposed Amendment #8 to the FFY 2024-2028 Transportation Improvement Program transit project listing. The board will also vote on releasing the Title VI Program for a 45-day public review and comment period, and discuss the scope of work for Access to Housing in the Central Massachusetts Region. Staff will provide updates on asset management, corridor profiles, culvert assessments, freight accommodation, trail coordination, and a riders forum.

• Potential approval of Proposed Amendment #8 to the FFY 2024 to FFY 2028 TIP Transit Project Listing
• Potential release of Title VI Program for 45-day public review and comment period
• Discussion of Access to Housing in the Central Massachusetts Region Scope of Work
• Staff updates: Worcester Route 12 corridor profile, culvert assessments, and SNETT coordination
• Next CMMPO meeting dates to be determined

Education & Human Services Subcommittee

The joint Education & Human Services Subcommittee and Town Council will discuss three substantive items: the appointment of Gil Provost as a citizen member, renewal of a public-health intermunicipal agreement, and a proposal for the Senior Dance Program. Motions to recommend these items to the full Town Council are expected.

• Review and possible recommendation of Gil Provost as a Citizen Member to the Education & Human Services Subcommittee through June 30, 2025
• Review and possible renewal of the South-Central Massachusetts Partnership for Public Health Intermunicipal Agreement for the Public Health Excellence for Shared Services Grant
• Review and possible acceptance of a proposal for the Senior Dance Program for FY25 as recommended by the Community Services/Council of Aging Director

Board of Assessors

The Board of Assessors will review and sign several monthly abatement and exemption reports, including motor vehicle exemptions and senior work-off abatements. The agenda is largely procedural, with no major policy decisions or financial figures disclosed.

• Review and sign MV Exemption Report (2024 Commitment #3)
• Monthly MV Abatement Reports for December 2023, May 2024, and June 2024
• Monthly Senior Work Off Abatement Report for June 2024
• Monthly Exemption Report for May 2024

Board of Health

The Southbridge Board of Health will hold a public hearing to discuss and vote on amendments to Chapter 2 of the Code of Regulations. The proposed changes concern the storage and disposal of solid waste, specifically Section 5.5 and §5.3. The amendment addresses a 30-day notice period for property owners opting in or out of the Municipal Curbside Program before quarterly billing.

• Public hearing on amendments to Chapter 2: Storage and Disposal of Solid Waste
• Proposed changes to Section 5.5 and §5.3 regarding solid waste regulations
• Requirement for property owners to provide 30 days' notice to opt in or out of the Municipal Curbside Program

Board of Health

The Board of Health will review a proposal for a new water tank on Commercial Drive and a water line loop from the Airport to Pleasant Street. The meeting includes public hearings for tobacco fine appeals at three locations. Additionally, the board will vote on several trash bill commitments, including one for $644,920.00.

• Proposed water tank on Commercial Drive and water line loop from Airport to Pleasant Street
• Public hearings for tobacco fine appeals at 214 Hamilton St., 67 Central St., and 39 Main St.
• Vote on FY2025, 1st quarter trash bill commitment of $644,920.00
• Discussion regarding the Inter-Municipal Agreement for Local Public Health Services

Board of Health

The Southbridge Board of Health will hold a public hearing concerning solid waste regulations. The board also intends to discuss and vote on amending regulation 5.5.3 to reflect the present process.

• Public hearing regarding solid waste regulations
• Vote to amend regulation 5.5.3 to reflect the present process

Conservation Commission

The Commission will review a Notice of Intent for roadway, sidewalk, and drainage improvements on East Main Street. The meeting also includes updates on enforcement actions at Pleasant Hill Estates and 87 Golf Street.

• Notice of Intent: East Main Street roadway, sidewalk, and drainage improvements
• Update: Pleasant Hill Estates enforcement action
• Update: 87 Golf Street enforcement action
• Follow-up: Flooding issues at Charlton Street and Worcester Street
• Certificate of Compliance request for 5-15 Case Street

Conservation Commission

The Southbridge Conservation Commission will hold a public hearing regarding a Notice of Intent filed by EcoTec, Inc. on behalf of the Town of Southbridge. The proposal includes roadway, sidewalk, and drainage improvements on East Main Street from Morris Street to Sandersdale Road. The work is proposed within bordering vegetated wetlands, flood-prone land, and riverfront areas.

• Notice of Intent for East Main Street improvements (Morris Street to Sandersdale Road)
• Proposed roadway, sidewalk, and drainage work
• Work affecting bordering vegetated wetlands, flood-prone land, and riverfront area

Urban and Community Forestry Advisory Board

The Urban and Community Forestry Advisory Board will discuss board organization and the job description for an Urban Forester. The meeting also includes discussion regarding the formation of an Urban and Community Forestry Commission.

• Urban Forester job description
• Formation of Urban and Community Forestry Commission
• Board organization

Public Pole Hearings

The Town Manager is holding a public hearing regarding petitions from National Grid and Verizon New England, Inc. The requests involve relocating poles, wires, and fixtures along Charlton St. and Paige Hill Road.

• Installation of 1 JO Pole and underground primary cable on Charlton St.
• Installation of 2 JO Poles and relocation of 2 JO Poles on Paige Hill Road

Central Massachusetts Metropolitan Planning Organization

The CMMPO is reviewing Proposed Amendment #8 to the 2024–2028 TIP. This amendment includes updates to transit project listings, specifically adding vehicle awards for the Worcester Regional Transit Authority (WRTA). The meeting will also include a period for public comment.

• Purchase of six Type E vans for WRTA totaling $661,440
• Purchase of one Type A-EV van for the Town of Millbury COA totaling $109,926

Historical Commission

The Historical Commission will discuss the working group for reviewing Demolition Delay Bylaws. The meeting includes updates on the Hiker Monument location, the Sign Bylaw, and Cornerstone properties at 7 Elm and 249 Main. A discussion regarding the Town Clock is also scheduled.

• Review of Demolition Delay Bylaws working group
• Update on Memorializing the Hiker Monument location
• Update on Cornerstone properties at 7 Elm and 249 Main
• Discussion regarding Town Clock
• Update on Sign Bylaw

Economic Development Commission

The committee will discuss the June 26 public meeting regarding the Local Historic District. Members will also review a PowerPoint presentation and discuss alterations to the Preliminary Report.

• Review of June 26 Local Historic District public meeting
• Discussion of Preliminary Report alterations
• Review of PowerPoint presentation

School Committee

This meeting consists of routine administrative and procedural items. The committee will review the June 18 minutes and hold a citizen's forum.

• Review of June 18 minutes

School Committee

The Southbridge School Committee will hold a reorganization meeting. The agenda focuses on the nomination and election of a Chair and a Vice-Chair.

• Election of Chair
• Election of Vice-Chair

Town Council

The Southbridge Town Council is conducting a re-organizational meeting. The agenda includes the swearing-in of newly elected councilors and the election of a permanent Chairperson and Vice-Chairperson.

• Swearing-in of Councilors Elect
• Election of Permanent Chairperson
• Election of Vice-Chairperson
• Adoption of permanent seating arrangement

Town Council

The Southbridge Town Council will review subcommittee reports and approve June 17, 2024, meeting minutes. The council also plans to vote on several personnel appointments and a contract with the YMCA of Central Massachusetts for use of the Petro Pool.

• Confirm Sarah Maguire as Parking Clerk through June 30, 2025
• Confirm James Louyakis as Maintenance Man/Equipment Operator
• Authorize $3,620.00 in payments for FY2023 MIIA insurance bills
• Ratify YMCA of Central Massachusetts contract for Petro Pool use

Retirement Board

The Southbridge Retirement Board will vote on several transfers and refunds of accumulated deductions for former employees. The board will also consider the June 2024 warrant, which covers retiree payroll and accounts payable. Updates on the budget and actuarial valuation will be presented during the Administrator's Forum.

• Approval of June 2024 warrant totaling $574,050.13
• Refund of accumulated deductions for Elizabeth Bonilla-Fontanez
• Transfer of deductions for Benjamin Carlson to Worcester Retirement Board
• Transfer of deductions for Corinne Gutierrez to Worcester Regional and Mass Teachers Retirement
• Administrator's report on YTD budget and actuarial valuation

Liquor Licensing Board

The Board will consider approving two one-day liquor licenses for a wedding and a corn hole tournament. The meeting also includes status updates on outdoor seating at 13 Central St. and a restaurant at 12 Crane St.

• One-day license SL-24-12: LaSalle Reception Wedding (June 29)
• One-day license SL-24-11: Lions Club Corn Hole tournament (Sept 28)
• Outdoor seating petition status for Arising Tides LLC at 13 Central St.
• Status update for restaurant at 12 Crane St.

Town Council

The Southbridge Town Council will vote on several personnel appointments and departmental budget transfers. This includes a $600,000 transfer for health department trash pick-up services and payments related to water supply agreements with Charlton. The council will also discuss evidence from a recent public hearing regarding a potentially dangerous dog.

• $600,000 transfer from Free Cash for Health Department trash pick-up services
• $121,731.56 payment to the Town of Charlton for water supply agreement fees
• Reappointments for Special Traffic Constables and fire department personnel
• $2,500 Chair Yoga for Seniors program at the Community Center
• Discussion on whether a dog is a community nuisance following a public hearing

Fire Station Building Committee

The Fire Station Building Committee will review updates regarding the fire station project. This includes discussing USDA Rural Development funding and the potential re-bidding of the project.

• Snow Street properties demolition project closeout update
• USDA Rural Development funding application update
• Potential project re-bidding and contractor prequalification discussion
• Review/approval of new invoices
• Budget and site soil classification updates

Education & Human Services Subcommittee

The subcommittee will review several budget transfers for the Recreation Department and Community Center. Members will also discuss the reappointment of Cheryl Caouette to the Southbridge Cultural Council and new senior exercise programs. These items are being reviewed for recommendation to the Town Council.

• Reappointment of Cheryl Caouette to the Southbridge Cultural Council
• $2,400.00 Recreation Department transfer from part-time wages to full-time wages
• $2,500.00 Chair Yoga for Seniors program by Charice Kalis
• Senior Exercise Program at $50.00 per class
• $600.00 Community Center transfer from maintenance to salaries

General Government Subcommittee

The General Government Subcommittee will review several requests to move funds between municipal accounts. These items involve the Town Clerk, Accounting, Treasurer/Collector, and Insurance departments. The subcommittee will consider motions recommending these transfers to the Town Council.

• $150,000 transfer from debt principal to interest in the Treasurer/Collector Department
• $32,500 transfer for specialized services in the Treasurer/Collector Department
• $26,888 transfer for property and casualty insurance
• $25,000 transfer to specialized services in the Accounting Department
• $14,000 transfer for sewer insurance

Recreation Committee

The Southbridge Recreation Committee will meet to discuss upcoming Halloween festivities at the Common. The agenda also includes citizen and member forums and director's announcements.

• Discussion on Halloween festivities at the Common

Protection of Persons & Property Subcommittee

The subcommittee will review various Town Manager appointments for the Conservation Commission, Special Traffic Constables, and fire department personnel. Additionally, they will discuss a $1,800 budget transfer request for emergency air conditioning repairs at the Fire Station.

• Appointments to the Conservation Commission
• Reappointments of several Special Traffic Constables
• Reappointments to the Auxiliary and Call Fire Departments
• $1,800 budget transfer for Fire Station AC repair

Public Hearing for Water and Sewer Rates

The Town Manager will hold a public hearing regarding proposed changes to water and sewer rates. These changes are scheduled to take effect with bills issued starting July 1, 2024. Residents wishing to speak on the matter will be given an opportunity to do so.

• Proposed water and sewer rate changes effective July 1, 2024

Southbridge Housing Authority

The meeting includes a review of accounts payable and monthly expense reports for April and May 2024. The board will also discuss Section 8 voucher availability, administrative plan updates, and vacancy reviews. Additionally, the agenda covers EOHLC public housing notices.

• Review of May 17, 2024, meeting minutes
• Section 8 program updates including vouchers available and admin plan
• Vacancy review
• EOHLC Public Housing Notices 2024-07 and 2024-08
• Review of accounts payable and monthly expense reports

Conservation Commission

The Southbridge Conservation Commission will act on a request for a determination of applicability filed by VHB. The proposal involves improvements at the intersections of Central Street, Foster Street, and Hook Street with Hamilton Street. Some project limits are within the buffer zone and riverfront area.

• Request for Determination of Applicability for road improvements
• Proposed work within the riverfront area and buffer zone

Worcester Regional Transit Authority Advisory Board

The agenda consists of procedural items including the Administrator's Report and Chairperson's comments. No specific legislative or financial actions are listed for this meeting.

Conservation Commission

The commission will review a request for determination regarding work near riverfront areas at several street intersections. The meeting also includes updates on enforcement actions and flooding issues.

• Request for Determination of Applicability for Central, Foster, and Hook Street intersection improvements
• Update on Pleasant Hill Estates enforcement action
• Update on 87 Golf Street enforcement action
• Follow-up on contact regarding flooding at Charlton Street and Worcester Street
• Certificate of Compliance request for 5-15 Case Street

Board of Assessors

The Board of Assessors will review and discuss several abatement settlements and reports. This includes an abatement settlement for a nursing home located at 84 Chapin Street. The board will also consider the 2024 MV Commitment #3.

• Abatement settlement for Southbridge Landlord (84 Chapin Street)
• 2024 MV Commitment #3 in the amount of $119,539.25
• Supplemental senior abatement list for CY23 FY24
• Monthly Abatement reports

Town Council

The Town Council is meeting to confirm numerous municipal appointments and approve several financial appropriations. Key items include funding for the 2025 capital budget, road improvements, and the creation of an opioid settlement fund. The agenda also includes various department transfer requests and contract approvals.

• Appropriation of $850,000 for the FY 2025 Capital Budget including fire and police needs
• Approval of up to $965,950 in Chapter 90 funds for 2024 road improvements
• Creation of an Opioid Settlement Special Revenue Fund with a $128,501.21 appropriation
• Contract approval for Community Center Kitchen Upgrade design at $16,500
• Acceptance of a $250,000 Municipal Fiber Grant

Public Notice

A public hearing is scheduled for July 9, 2024, regarding 'Moon Magick Cafe' by Chey. The meeting will be held in the George Parent Meeting Room at Town Hall. Anyone wishing to speak during the hearing will be given an opportunity to be heard.

• Public hearing for Moon Magick Cafe located at 210 Hamilton St.

General Government Subcommittee

The subcommittee will review several municipal appointments and the creation of an Opioid Settlement Special Revenue Fund. It will also discuss a $250,000 municipal fiber grant and various departmental budget transfers. Additionally, members will consider a contract for the Community Center Kitchen Upgrade project.

• Acceptance of $250,000 DLS Community Compact Municipal Fiber Grant
• Creation of Opioid Settlement Special Revenue Fund and $128,501.21 transfer from Free Cash
• $16,500 contract for Community Center Kitchen Upgrade design
• Reappointments to the Airport Commission and Historical Commission
• Conservation Restriction of 165.5 acres off Alpine Drive

General Government Subcommittee

The subcommittee will review several municipal reappointments and the creation of an Opioid Settlement Special Revenue Fund. Members will also consider a $128,501.21 transfer from Free Cash and the acceptance of a $250,000 fiber grant.

• Transfer of $128,501.21 to create an Opioid Settlement Special Revenue Fund
• Acceptance of a $250,000 DLS Community Compact Municipal Fiber Grant
• $16,500 contract with Kaestle Boos Associates Inc for kitchen upgrades
• Conservation Restriction for 165.5 acres off Alpine Drive
• Reappointments to the Airport and Historical Commissions

Board of Health

The Board of Health will review a proposal for a new water tank on Commercial Drive and a water line loop from the Airport to Pleasant Street. The board will also consider trash bill commitments totaling $4,025.00. Additionally, members will discuss updates to solid waste regulations and inter-municipal health services.

• Proposed water tank on Commercial Drive and water line loop from Airport to Pleasant Street
• FY2024 4th quarter trash bill commitments of $3,335.00 and $690.00
• Discussion of financial hardship language for Solid Waste Regulation
• Blight updates for Mill Street, Brick Row, and Vienna Building
• Inter-Municipal Agreement for Local Public Health Services

Economic Development Commission

This combined meeting includes Economic Development and Planning, the Southbridge Historical Society BOD, the Southbridge Historical Commission, and the Local Historic District Study Committee. The agenda focuses on discussing a June 26 public meeting for the Local Historic District and reviewing preliminary report alterations.

• Discussion of June 26 Public Meeting for Local Historic District
• Review of PowerPoint Presentation
• Discussion of Preliminary Report alterations

Economic Development Commission

The Town of Southbridge is requesting proposals from firms to update its Open Space and Recreation Plan (OSRP). The project includes designing the plan and conducting facility studies to determine the best uses for open spaces and recreational facilities.

• Request for Proposals for Open Space and Recreation Plan planning services
• Facility studies for recreational areas

School Committee

This meeting consists of procedural items, including the review of May 14 minutes. No substantive policy decisions or new projects are listed on this agenda.

• Review of May 14 minutes

Ad Hoc ARPA Committee

The Ad Hoc ARPA Committee will meet to discuss, review, and take action on projects previously approved by the Town Council. The agenda does not list specific project details.

• Review of Town Council approved projects

Planning & Development Subcommittee

The subcommittee will discuss several personnel appointments and reappointments for town boards and commissions. It will also consider a professional support contract and an extension for work at 205 Main Street.

• Contract with Pioneer Valley Planning Commission not to exceed $18,000.00
• Appointment of Katie Yoder as Town Planner
• Extension for CP’s House LLC work at 205 Main Street under ARPA Loan Program
• EVIP incentive release to Energy Conservation Inc. for RMV chargers
• Reappointments to the Planning Board and Agricultural Commission

Planning & Development Subcommittee

The Southbridge Planning & Development Subcommittee and Planning Board will meet to discuss potential changes to the town's Planning Bylaws. These changes are intended for review by the Planning Board.

• Discussion of potential Planning Bylaw changes

Historical Commission

The Historical Commission will discuss honoring the Hiker Monument location with Joe Coan and Dave Adams. The meeting includes updates on the Sign Bylaw and Cornerstone properties at 7 Elm and 249 Main. A working group will also review the Demolition Delay Bylaws.

• Discussion regarding the Hiker Monument location
• Review of Demolition Delay Bylaws
• Update on Sign Bylaw
• Update on Cornerstone properties at 7 Elm and 249 Main

Department of Public Works Subcommittee

The DPW Subcommittee will vote on a wastewater pipeline project award and review requests for road improvement funding. The meeting also includes discussions regarding a license agreement for Morris Street Softball Fields and a budget transfer.

• Request for up to $965,950.00 in Chapter 90 funds for Road Improvements 2024
• Intent to award Road Improvements 2024 to J.H. Lynch & Sons, Inc.
• Vote to award Wastewater Treatment Facility Aeration Pipeline Project to Precision Trenchless LLC for $50,000.00
• Intent to award Wastewater Treatment Facility Aeration Pipeline Project to Insituform Technologies for $68,500
• License agreement with Central Mass Lightning for Morris Street Softball Fields

Protection of Persons & Property Subcommittee

The subcommittee will discuss several personnel reappointments and grant acceptances. It will also review a request to transfer $2,205.00 to cover police computer system repairs following an attempted hack. The committee will make recommendations to the Town Council on these matters.

• $2,205.00 Police Department transfer for emergency IT repairs after attempted hack
• Acceptance of $5,697.37 in fire education and senior safe grants
• $1,100.00 donation from Lauren Ridge Inc. to the Fire Chief
• Reappointment of Theodore Tetreault as Interim Building Commissioner
• Reappointments for Parking Enforcement Officer, Constable, and Traffic Commission member

Fire Station Building Committee

The Fire Station Building Committee will review progress on the fire station project development. This includes updates on the Snow Street properties demolition closeout, budget status, and potential funding sources.

• Snow Street properties demolition project update
• Budget update
• Site soil classification update
• Introduction of USDA Rural Development team
• Review/approval of new invoices

Conservation Commission

The commission will review minutes from May 15, 2024, and address new business regarding land compliance and conservation restrictions. The agenda also includes updates on enforcement actions and flooding issues.

• Certificate of Compliance for 193 Maria Avenue
• Para Family Land Trust conservation restriction off Alpine Drive
• Enforcement action updates for Pleasant Hill Estates and 87 Golf Street
• Flooding issue follow-up on Charlton Street and Worcester Street
• Certificate of Compliance request for 5-15 Case Street

Conservation Commission

The Commission will review requests for certificates of compliance at 193 Maria Avenue and 5-15 Case Street. They will also discuss a conservation restriction off Alpine Drive and updates on flooding issues and enforcement actions.

• Certificate of Compliance request for 193 Maria Avenue
• Para Family Land Trust conservation restriction off Alpine Drive
• Pleasant Hill Estates enforcement action update
• 87 Golf Street enforcement action update
• Flooding issue follow-up at Charlton and Worcester Streets

Education & Human Services Subcommittee

The Education & Human Services Subcommittee will review seven town manager nominations for local boards that oversee libraries, public health, cultural programs, and disability services. Members will vote on motions to recommend these appointments to the Town Council for final confirmation, which determines who serves residents on those boards through June 2027. The subcommittee will also discuss creating a task force to coordinate community resources for people experiencing homelessness.

• Review seven town manager nominations for the Commission on Disabilities, Cultural Council, Library Board of Trustees, and Board of Health
• Vote on motions to recommend all appointments to the Town Council for final confirmation
• Discuss creation of a Town Manager’s Homelessness Task Force
• Note that voting rights are limited to Subcommittee members even if a Town Council quorum attends

Economic Development Commission

The combined Economic Development Commission and historical planning bodies will review previous meeting minutes and discuss a request for proposals to apply for a Destination Development Capitol Grant for a construction project. Members will also plan an upcoming public meeting on the Local Historic District, review changes to a preliminary report, and set the date for the next gathering. These discussions outline how local preservation guidelines may be updated and identify potential funding sources for approved construction work.

• Discussion of RFP for Destination Development Capitol Grant (submission due 2024)
• Planning for Local Historic District public meeting scheduled for June 26
• Review of alterations to a preliminary report
• Announcement of next meeting date

Board of Assessors

The Southbridge Board of Assessors is holding a routine administrative meeting. Members will accept prior minutes, host taxpayer forums, and review monthly abatement reports. The board will also process the 2024 MV Commitment #3 valued at $119,539.25. No rezoning, fee changes, or public hearings are scheduled for this session.

• Review and sign the 2024 MV Commitment #3 in the amount of $119,539.25
• Review, discuss, and sign monthly Abatement reports (if any)
• Open Taxpayer forum for resident comments
• Accept minutes from previous meetings

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is seeking public comment on two draft documents. The meeting will cover regional transportation planning work and strategies for transit services for older adults, people with low incomes, and individuals with disabilities.

• Draft 2025 Unified Planning Work Program (UPWP)
• Draft 2024 Coordinated Public Transit-Human Services Transportation Plan

Town Council

The Town Council will vote on several departmental transfers and appointments. Items include DPW funding for equipment and maintenance, a water department grant opportunity, and the adoption of a new job description for the Town Engineer. They will also review an amendment regarding the Senior Center Revolving Fund.

• $95,000 contract with Tighe and Bond for Reservoir #3 Dredge feasibility study
• DPW transfers totaling $47,000 for salt shed painting, a vehicle scanner, and an Oak Ridge Cemetery utility vehicle
• EPA/DEP Cyber Security grant opportunity up to $50,000 for the Water Department
• $8,440 United Way grant acceptance for summer programming in the Recreation Department
• $12,000 Fire Department transfer to cover overtime costs

Town Council

The Town Council will vote on several DPW fund transfers and contracts, including a feasibility study for Reservoir #3. The body will also consider a new revolving fund for the Senior Center and various grant applications.

• Contract with Tighe and Bond for $95,000 for Reservoir #3 Dredge feasibility study
• DPW transfers totaling $47,000 for salt shed painting, a vehicle code scanner, and an Oak Ridge Cemetery utility vehicle
• Proposed amendment to bylaws to create a Senior Center Revolving Fund
• EPA/DEP Cyber Security grant application for up to $50,000 for SCADA system radio communication
• United Way After School and Out of School Program Grant for $8,440

Retirement Board

The Southbridge Retirement Board will vote to approve the town’s 2023 financial statement audit and a May payment warrant totaling $889,729.64 for retiree payroll and accounts payable. Members will also process refund and transfer requests for former school and town employees moving to other retirement systems. The board will discuss an administrator COLA increase effective July 1, 2024, and review EMT group classifications under state law. These actions determine how system funds are audited, disbursed to current retirees, and processed for former Southbridge workers.

• Approve Roselli, Clark and Associates CPAs 2023 Financial Statement Audit
• Vote on May Warrant for $889,729.64 (Retiree Payroll: $405,126.09; Accounts Payable: $417,161.34)
• Approve refund of accumulated deductions for five former Southbridge Public Schools and Town employees
• Process deduction transfers to other retirement systems for six former staff members
• Vote on COLA increase for the administrator effective July 1, 2024

Department of Public Works Subcommittee

The subcommittee will review multiple budget transfers for salt shed repainting, equipment purchases, and a cemetery utility vehicle. Members will also discuss a contract for a reservoir dredge study and an EPA/DEP cybersecurity grant opportunity.

• Confirmation of Tyler Gregoire as Maintenance Man/Equipment Operator
• $11,000.00 transfer for repainting salt sheds
• $14,000.00 transfer for a vehicle code scanner and software
• $22,000.00 transfer for an Oak Ridge Cemetery utility vehicle
• $95,000.00 contract with Tighe and Bond for Reservoir #3 Dredge feasibility study

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees will meet to discuss financial reports and the Chess Park. The board will also consider updating the Public Notice Bulletin Boards Policy and review conflict of interest training.

• Update or clarification of the Public Notice Bulletin Boards Policy
• Conflict of Interest Training from the State Ethics Commission
• Report on April 30 meeting with Bank of America regarding trustee reappointments
• Community scanning of documents and memorabilia for a migration research project
• Discussion regarding Chess Park

Liquor Licensing Board

The Southbridge Liquor Licensing Board will meet to discuss liquor agent updates and the status of local restaurants. The board will also hold a public hearing regarding a change of location for JED Ventures, Inc.

• Public hearing for JED Ventures, Inc. at 219 Everett St. regarding a change of location

Conservation Commission

The Southbridge Conservation Commission is conducting a scheduled site walk. The agenda includes visits to Pleasant Hill Estates at 70 Hillcrest Avenue and potentially 87 Golf Street.

• Site walk: 70 Hillcrest Avenue (Pleasant Hill Estates)
• Potential site walk: 87 Golf Street

Fire Station Building Committee

The committee will discuss the demolition, remediation, and closeout of properties on Snow Street. Members will also review the project budget, soil classification, and USDA Rural Development funding terms.

• Demolition, remediation, and closeout of Snow Street properties
• Project budget update
• Site soil classification update
• USDA Rural Development funding terms
• Review and approval of new invoices

Recreation Committee

The Recreation Committee will meet to discuss the outlook for events and activities for the remainder of 2024. The meeting includes forums for citizens and committee members.

• Discussion of 2024 events and activities outlook

Economic Development Commission

The Economic Development and Planning, Historical Commission, and Local Historic District Study Committee are meeting to discuss a grant request for a project's construction phase. The body will also plan a public meeting for the Local Historic District and review alterations to a preliminary report.

• RFP for Destination Development Capitol Grant for project construction phase
• Planning for Local Historic District public meeting on Wednesday, June 26
• Discussion of preliminary report alterations

Board of Assessors

The Southbridge Board of Assessors is holding a routine meeting focused on standard administrative procedures. The board will review, discuss, and sign official reports for real estate and personal property abatements filed in March and April, as well as exemption reports for April. These documents process resident requests that adjust local property tax bills and determine eligibility for municipal relief programs. This agenda contains only procedural items and public forums.

• Review, discuss, and sign Real Estate/Personal Property Abatement reports for March and April
• Review, discuss, and sign the Exemption report for April
• Open Taxpayer forum
• Board of Assessors Open Forum

Southbridge Airport Commission

The commission will review the previous meeting minutes and receive updates on an airshow. The agenda also includes reports from the Airport Manager and updates regarding a Master Plan Grant and a MADOT Fence Grant.

• Airshow update/results
• Master Plan Grant review update
• MADOT Fence Grant update

Town Council

The Town Council will consider the FY 2025 General Fund Operating Budget and several enterprise fund budgets. The meeting includes votes on various revolving funds, personnel appointments, and multiple departmental budget transfers.

• FY 2025 General Fund Operating Budget of $69,059,063.00
• FY 2025 Enterprise Budgets: Sewer ($4,498,079.00), Water ($3,618,044.00), and Solid Waste ($2,485,399.00)
• Application for up to $2,000,000.00 in Mass Works funding for River Street/Crane Street Phase 2
• Contract with Monument Preservation and Restoration PLLC for $29,758.38 for World War Memorial Park
• Appointment of Jonathan Daou as a permanent full-time police officer

Town Council

The Town Manager will hold a public hearing regarding the proposed Fiscal Year 2025 budget and the Six Year Capital Improvement Program. The proposed budget totals $79,679,452 across various government and enterprise funds.

• Proposed FY2025 Budget total of $79,679,452
• School Department proposed budget: $37,302,518
• General Government proposed budget: $17,940,294
• Public Safety proposed budget: $8,872,084
• FY2025 Capital Improvement Program funding and Six Year Capital Improvement Program

Conservation Commission

The Southbridge Conservation Commission will meet to act on a Request for Determination of Applicability filed by John Hogan. The request involves removing pine trees without stumping and limited filling in a buffer zone.

• Tree removal and limited filling at 288 Lebanon Hill Road

Southbridge Housing Authority

The Southbridge Housing Authority will review monthly expense and program reports. The board is scheduled to vote on a contract amendment for FY2025-2027 funding and a boiler replacement at 667-1 Quinebaug Plaza.

• Board vote on Amendment #13 to Contract for Financial Assistance 5001 for $719,408.00
• Emergency award to replace failed boiler at 667-1 Quinebaug Plaza development
• Review of EOHLC Public Housing Notice 2024-06
• Review of April 2024 monthly expense reports and accounts receivable adjustments
• Review of Section 8 voucher availability

Board of Health

The Board of Health is meeting to vote on placing two specific regulatory items on hold. This pause is pending a cost analysis regarding how these regulations would impact fee rates.

• Vote to hold regulation 5.5.7 Vacancies pending cost analysis
• Vote to hold senior discounts pending cost analysis

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee will review several fund transfer requests for the Police and Fire Departments. The body will also discuss the appointment of a new police officer and a consultant for solid waste and recycling.

• Appointment of Anna Smith as consultant for solid waste and recycling at $50.00 per hour
• Appointment of Jonathan Daou as a permanent full-time police officer
• Police Department transfer requests totaling $47,263 for holiday coverage, electricity, and repairs
• Fire Department transfer request of $1,200.00 for vehicle electrical systems and batteries
• Fire Department transfer request of $2,800.00 for SCBA bottle testing and certification

Traffic Commission

The Southbridge Traffic Commission will review resident requests for street modifications. This includes a request for one-sided parking on South Street from Main Street to Orchard Street and potential speed humps on Charlton Street.

• One-sided parking request on South Street (Main St to Orchard St)
• Speed hump requests on Charlton Street
• Approval of March 27, 2024 meeting minutes

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing several funding applications and contracts. The body will discuss recommending various grant applications and budget transfers to the Town Council for approval.

• Application for up to $2,000,000 in Mass Works funding for River Street/Crane Street Phase 2 construction
• Application for up to $50,000 in Brownfields funding for 30 Mill Street
• Contract with Charlton Fence for $9,600 to replace Main Street Playground fencing
• Contract with FireFly to install paid EV charging stations at Town Hall at no cost to the Town
• Application for up to $50,000 in Real Estate Technical Assistance for a Municipal Surplus Property Disposition Study

Conservation Commission

The commission will review a request for pine tree removal and limited filling at 288 Lebanon Hill Road. The meeting also includes discussions regarding enforcement orders for Pleasant Hill Estates Subdivision and 87 Golf Street. Additionally, the board will follow up on flooding issues near Cady Brook.

• Tree removal and limited filling at 288 Lebanon Hill Road
• Enforcement Order report for Pleasant Hill Estates Subdivision
• Update on violation and enforcement order at 87 Golf Street
• Flooding follow-up for Cady Brook, Charlton Street, and Worcester Street
• Certificate of Compliance request for 5-15 Case Street

General Government Subcommittee

The General Government Subcommittee is reviewing an amendment to establish a Senior Center Revolving Fund for the Council on Aging. The body is also considering 2% increases for Schedule 1 and Schedule 5 and a series of fund transfers for the Town Manager.

• Proposed creation of Senior Center Revolving Fund (Section 11-500.8) for Council on Aging
• Proposed 2% increases for Schedule 1 effective July 1, 2024
• Proposed 2% increases for Schedule 5 effective July 1, 2024
• Proposed $2,150 transfer from Town Manager Car Allowances to Conference, Dues, and Promo accounts

Southbridge Airport Commission

The Southbridge Airport Commission will meet to discuss and vote on security system upgrades. The body will also receive updates regarding an airshow, the Master Plan Grant, the MADOT Fence Grant, and the diner.

• Vote on security system upgrades
• Master Plan Grant review update
• MADOT Fence Grant update
• Airshow update
• Diner update

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to vote on transportation funding and planning documents. The body will consider approving a highway list amendment and a multi-year transportation program. They will also discuss releasing draft planning documents for public review.

• Potential approval of Proposed Amendment #7 to the FFY 2024 to FFY 2028 TIP Highway List
• Potential approval of FFY 2025 to FFY 2029 TIP
• Potential release of Draft FFY 2025 Unified Planning Work Program (UPWP) for 21-day public review
• Potential release of Draft Coordinated Public Transit Human Service Transportation Plan for 21-day public review

Historical Commission

The Southbridge Historical Commission will meet to discuss the town clock and designs for the Depot (Hiker Monument) and 76 Central. The commission will also review demolition delay bylaws.

• Discussion of the Town Clock
• Review of Demolition Delay Bylaws
• Design discussions for 76 Central
• Design discussions for the Depot (Hiker Monument)

Council on Aging

The Council on Aging will meet to review the minutes from April 10, 2024, and receive a report from Director Katie Alicea Tilton. The body is scheduled to review and vote on the organization's bylaws.

• Vote on By Laws

School Committee

The Southbridge School Committee will meet to review and vote on a plan from the Department of Elementary and Secondary Education (DESE). The committee will also discuss its own internal rules.

• Vote on DESE plan
• Discussion of School Committee Rules
• Review of April 9 minutes

Board of Health

The Board of Health will vote on several trash bill commitments and adjustments for the fourth quarter of FY2024. Discussion topics include participation in a housing production plan and a potential RFP to lease the landfill.

• FY2024, 4th quarter trash bill commitment of $683,445.00
• FY2024, 4th quarter trash adjustment commitments totaling -$15,525.00
• Housing production plan discussion
• Potential RFP to lease the landfill
• Blight updates for Mill Street, Brick Row, and Vienna Building

Historical Commission

The Historical Commission will meet to conduct business regarding a working group tasked with reviewing the Demolition Delay Bylaws. The meeting is scheduled as a hybrid session.

• Review of Demolition Delay Bylaws by a working group

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is hosting a virtual meeting to discuss the Draft 2025-2029 Transportation Improvement Program. The agenda also includes Proposed Amendment #7 to the 2024-2028 TIP, which involves changes to specific highway project costs and schedules.

• Increase cost of Route 122 reconstruction in Uxbridge from $10,624,014 to $14,232,013
• Move Creamery Road bridge replacement in Hardwick-New Braintree from FFY 2025 to FFY 2024 ($3,659,382)
• Decrease cost of Depot Street bridge reconstruction in Sutton-Grafton from $12,380,610 to $9,636,255

Economic Development Commission

The Economic Development and Planning commission is meeting to discuss the MOTT Grant Historic Walking Tour. The body will review plaque text and a grant request for the project's construction phase.

• Bronze plaque verbiage for mini park at Morrill Memorial building site
• RFP for Destination Development Capitol Grant construction phase
• Invitations for Local Historic District public meeting
• Preliminary Report alterations

School Committee

The School Committee will hold a special meeting to read and discuss the DESE plan. No other substantive decisions or votes are listed on the agenda.

• Discussion of the DESE plan

Education & Human Services Subcommittee

The Education & Human Services Subcommittee is meeting to review the FY2025 budgets for the Southbridge School Department and Bay Path Regional Technical School. The body will determine whether to submit these financial requests to the Town Council as presented.

• FY2025 Southbridge School Department Budget: $37,302,518.00
• FY2025 Bay Path Regional Technical School Assessment: $1,210,156.00

Board of Assessors

This meeting consists of procedural items and the review of monthly abatement or exemption reports and applications. A taxpayer forum is also scheduled.

• Review of monthly Abatement/Exemption reports
• Review of Abatement/Exemption applications
• Taxpayer forum

Town Council

The Town Council will vote on establishing a 25-mph speed limit in thickly settled or business districts. The body is also deciding on several municipal appointments, grant applications, and various budget transfers.

• Establishment of 25-mph speed limit in business districts effective July 1, 2024
• Award of $59,750.00 to Woodard & Curran for Scada Input/Output System replacement
• Application for up to $200,000.00 in Green Communities funding for building weatherization
• Acceptance of $15,000.00 Veterans’ Heritage Grant for World War Memorial Park monuments
• Authorization of $31,400.00 in PARC FY23 grant funds for a pocket park at 76 Central Street

Town Council

The Town Council will meet in executive session to conduct strategy sessions for negotiations with nonunion personnel. The session specifically concerns ARPA Administrator-Financial Analyst Joanne Savignac. The Council will adjourn directly from this session without returning to open session.

• Negotiations with nonunion personnel regarding ARPA Administrator-Financial Analyst Joanne Savignac

Town Council

The Town Council will consider several municipal appointments, contract awards for wastewater and road work, and various budget transfers. The body will also vote on establishing a 25-mph speed limit in thickly settled or business districts.

• Award of $59,750.00 to Woodard & Curran for Scada Input/Output System Replacement and Upgrade Project
• Adoption of a 25-mph speed limit on roadways inside thickly settled or business districts effective July 1, 2024
• Application for up to $200,000.00 in Green Communities funding for building weatherization
• Contract with Atlas for $4,200.00 for asbestos consulting for the Kitchen Renovation Project
• Acceptance of a $15,000.00 Veterans’ Heritage Grant to refurbish monuments at World War Memorial Park

Conservation Commission

The Southbridge Conservation Commission is conducting a site walk at 288 Lebanon Hill Road. The activity involves the Interim Conservation Agent and property owner John Hogan.

• Site walk at 288 Lebanon Hill Road

General Government Subcommittee

The General Government Subcommittee is meeting to review two FY2025 insurance budgets. The body will also consider the Town Manager's appointment of a new Clerk-Board of Assessor.

• FY2025 General Insurance Budget of $878,000.00
• FY2025 Health/Life Insurance Budget of $5,095,824.00
• Appointment of Jazmin Sanchez as Clerk-Board of Assessor

Ad Hoc ARPA Committee

The Ad Hoc American Rescue Plan Act (ARPA) Committee will meet to discuss and review projects approved by the Town Council. The body may take action on these items during the session.

• Review of Town Council approved ARPA projects

Education & Human Services Subcommittee

The Education & Human Services Subcommittee is reviewing five department budgets for fiscal year 2025. The body will discuss these figures and may vote to submit them to the Town Council as presented.

• FY2025 Jacob Edwards Library Budget: $592,630.00
• FY2025 Health Department Budget: $218,727.00
• FY2025 Veterans Services Budget: $138,200.00
• FY2025 Recreation Department Budget: $84,060.00
• FY2025 Community Center Budget: $49,223.00

Conservation Commission

The commission will discuss updates regarding the Kennedy Donovan Center play area rebuild and associated drainage work. The meeting also includes updates on enforcement actions for Pleasant Hill Estates and 87 Golf Street, as well as follow-ups on flooding issues.

• Update on play area rebuilding and drainage work at 486 Worcester Street
• Updates on enforcement actions for Pleasant Hill Estates and 87 Golf Street
• Follow-up on contact with upstream property owners regarding Charlton Street and Worcester Street flooding
• Certificate of Compliance request for 5-15 Case Street

Fire Station Building Committee

The committee will discuss the development of the fire station project, including site remediation and budget updates. Members will review funding sources and USDA Rural Development terms.

• Demolition and remediation of Snow Street properties
• Budget update
• Site soil classification update
• USDA Rural Development funding terms
• Review and approval of new invoices

Department of Public Works Subcommittee

The DPW Subcommittee will discuss various contracts, fund transfers, and personnel appointments. The body will review items for recommendation to the Town Council for final approval.

• Water Department Scada Input/Output System Replacement and Upgrade project with Woodard & Curran for $59,750.00
• Agreement with Atlas for $4,200.00 for Asbestos Consulting Services for the Kitchen Renovation Project
• Services contract with Solitude Lake Management for $2,132.00 for the REZ recreational area
• Proposed appointments of Sam Lazo and Fabian Morales as Laborers
• Agreement with A.F. Amorello and Sons (Oxford Asphalt, Inc.) for asphalt materials

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing several grant applications and fund allocations for town improvements. The body will discuss motions to be sent to the Town Council for final approval.

• Application for up to $50,000 grant for a downtown historic walking tour
• Use of $1,400 in PARC FY23 funds to hire VHB for 76 Central pocket park design
• Use of remaining $30,000 in PARC FY23 funds for 76 Central Street pocket park construction
• Transfer of $25,000 from Rail Trail Stabilization to Mass Trails Project #87161
• Application for up to $200,000 in Green Communities funding for building weatherization

Board of Health

The Board of Health is holding a special meeting to review and approve updates to specific regulations. The board will also set a date for a future public hearing.

• Review of regulation 5.5.6 Fees
• Review of regulation 5.5.7 Opt in out
• Review of regulation 5.5.8 Abatement process
• Scheduling of a public hearing date

Protection of Persons & Property Subcommittee

The Protection of Persons & Property Subcommittee will review recommendations for two Special Traffic Constable appointments. The body will also discuss adopting a 25-mph speed limit for thickly settled or business districts and several budget transfer requests for the Police and Fire Departments.

• Proposed 25-mph speed limit for roadways in thickly settled or business districts
• Appointment of Todd A. Fernandes and Kenneth E. Stewart as Special Traffic Constables
• Police Department transfer request of $10,000 for animal kennel expenses in Oxford
• Fire Department transfer requests totaling $22,650 for holiday pay, uniforms, and electricity
• Fire Department transfer of $1,100 for two new employee uniform allowances

Southbridge Airport Commission

The Southbridge Airport Commission will meet to discuss updates regarding an airshow and two grants. The body will also review the manager's report and minutes from the March 11, 2024 meeting.

• Airshow update
• Master Plan Grant review update
• MADOT Fence Grant update
• Approval of 3/11/2024 meeting minutes

Recreation Committee

The Southbridge Recreation Committee will meet to receive updates on Concerts on the Common. The body will also discuss the outlook for committee-based events and activities for the remainder of 2024.

• Update and discussion on Concerts on the Common
• Discussion of 2024 events and activities outlook

Protection of Persons & Property Subcommittee

The Protection of Persons and Properties Subcommittee is reviewing proposed FY2025 budgets for public safety and inspection services. The body will also discuss several fund transfer requests for the Police and Fire departments and the appointment of two Special Traffic Constables.

• FY2025 Police Department Budget: $5,259,075.00
• FY2025 Fire Department Budget: $3,184,689.00
• FY2025 Inspection Services-Building Budget: $198,319.00
• FY2025 Street Lights Budget: $230,000.00
• Proposed 25-mph speed limit on roadways inside thickly settled or business districts

Retirement Board

The board will vote on a $539,244.31 warrant covering retiree payroll and accounts payable. Discussions include EMT classification under Chapter 467 of the Acts of 2008 and various administrative updates. The meeting also includes several departmental forums.

• Vote to approve $539,244.31 warrant for retiree payroll and accounts payable
• Discussion regarding EMTs as Group 4 under Chapter 467 of the Acts of 2008
• Vote to approve accumulated deductions refund for Jose Paredes
• Vote to approve accumulated deductions rollover for Jennifer McDiarmid
• Review of YTD budget, books, and 2023 audit

Department of Public Works Subcommittee

The Department of Public Works Subcommittee and Town Council will meet to review three budgets for the 2025 fiscal year. The body will consider motions to submit these budgets to the Town Council as presented.

• FY2025 Department of Public Works Budget: $2,167,728.00
• FY2025 Water Enterprise Fund Budget
• FY2025 Sewer Enterprise Fund Budget

Department of Public Works Subcommittee

The Department of Public Works Subcommittee and Town Council will meet to review three proposed budgets for the 2025 fiscal year. The body will consider whether to submit these budgets to the Town Council as presented.

• FY2025 Department of Public Works Budget: $2,167,728.00
• FY2025 Water Enterprise Fund Budget
• FY2025 Sewer Enterprise Fund Budget

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing several FY2025 budget proposals. The body will discuss these amounts and may motion to submit them to the Town Council.

• FY2025 Planning Budget: $91,580.00
• FY2025 Economic Development Budget: $14,199.00
• FY2025 Conservation Commission Budget: $1,000.00
• FY2025 Zoning Board of Appeal’s Budget: $250.00
• FY2025 Central Massachusetts Regional Planning Authority Budget: $5,608.00

Board of Health

The Board of Health will hold a public hearing regarding a fee waiver request for Hospital Spa. Members will elect a new chairman and vice chairman and discuss updates to solid waste business regulations. The board will also review the FEMA Hazard Mitigation Plan.

• Public hearing for Hospital Spa fee waiver request
• Election of new chairman and vice chairman
• Vote on Mass Association of Health Boards membership dues ($225)
• Discussion of solid waste regulations including yard waste and abatements
• Presentation by Steve Brady on Opacum’s tree program

Liquor Licensing Board

The board will consider several one-day liquor licenses for local events and hold public hearings regarding ownership and management changes at two liquor stores. Members will also discuss moving Sunday closing times for package stores from 11:00 p.m. back to 8:00 p.m.

• One-day licenses for Southbridge Airport Air Show, LaSalle Spring Dance, and Southbridge Little League Cornhole Fund Raiser
• Public hearing for Jim’s Liquors (916 Main St) regarding stock transfer and management changes
• Public hearing for 7 Star Liquors (543 Main St) regarding stock transfer and management changes
• Status update for JED Ventures Inc. (219 Everett St)
• Proposal to change package store Sunday closing time from 11:00 p.m. to 8:00 p.m.

Conservation Commission

The Southbridge Conservation Commission is reviewing a Request for Determination of Applicability for the Kennedy Donovan Center, Inc. The proposal involves rebuilding a play area and associated drainage work at 486 Worcester Street.

• Request for Determination of Applicability for Kennedy Donovan Center, Inc.
• Rebuilding of play area with associated drainage work at 486 Worcester Street (Map 15 Parcel 26A)

Economic Development Commission

The Economic Development and Planning and Historical bodies are meeting to discuss the MOTT Grant Historic Walking Tour. The session focuses on the construction phase of the project and the status of grant requests and vendors.

• RFP for Destination Development Capitol Grant construction phase
• Review of site research progress
• Discussion of sign and kiosk designs and marketing

Historical Commission

The Historical Commission will meet to discuss the town clock and downtown design guidelines. The body will also review its own charge and authority and address demolition delay bylaws.

• Discussion of the Town Clock
• Working group review of Demolition Delay Bylaws
• Discussion of Downtown Design guidelines
• Recap of Historical Commission’s Charge and Authority

Jacob Edwards Library Board of Trustees

The Board of Trustees will review the financial report and highlights from the Library Director's report. Discussions include budget season coordination with the Town Council and the 501c3 status of the Friends of JEL.

• Annual reappointment of Bank of America trustees
• Budget season coordination with EHS Subcommittee and Town Council
• 501c3 status of Friends of JEL
• Chess Park update

School Committee

The School Committee and Budget Subcommittee are holding a joint meeting. The primary agenda item is to watch and discuss a recorded MASC training presentation titled “70 on Chapter 70.”

• Discussion of MASC training “70 on Chapter 70” presented by Tracy Novick

Education & Human Services Subcommittee

The Education & Human Services Subcommittee is meeting to review two appointments to the Board of Health made by the Town Manager. The body may motion for the Town Council to approve these appointments.

• Appointment of Gil Provost to the Board of Health through June 30, 2024
• Appointment of Roland LaRochelle to the Board of Health through June 30, 2026

Town Council

The Town Council will vote on appointments to the Board of Health and an easement for ZP Battery DecCo LLC. Members will consider applying for up to $7M in total grants for roadway improvements and site readiness. The council will also review proposed bylaw amendments regarding a commercial loan revolving fund and public participation at meetings.

• Easement agreement with ZP Battery DecCo LLC for an energy storage system on parcels 27-1-1 and 40-1-1
• Grant application for up to $5M for Southbridge Innovation Center roadway improvements
• Grant application for up to $2M for Phase 2 of River/Crane Street to Pleasant Street
• Proposed creation of a Commercial Loan Revolving Fund for the Economic Development and Planning Department
• Proposed bylaw amendment to require public participation opportunities at multiple member body meetings

Southbridge Housing Authority

The Southbridge Housing Authority will review financial reports and tenant account balances. The board is scheduled to vote on the Housing Choice Voucher Program 5 Year Plan and quarterly operating statements for the 400-1 and 689-C programs.

• Board vote on Housing Choice Voucher Program 5 Year Plan
• Board vote on Quarterly Operating Statements for 400-1 and 689-C Programs
• Board vote to write-off vacated tenant account receivable balances
• Review of Local Housing Authority Surplus Land Technical Assistance Application
• Review of accounts payable from March 16 to April 19, 2024

Redevelopment Authority

The Authority will discuss participation in the Housing Production Plan process. Members will also review priorities for the Urban Renewal Plan Major Amendment RFP and discuss the sale of 25 Elm Street.

• Discussion of Housing Production Plan process
• Displaying smaller murals from Urban Agenda grant
• Review of Urban Renewal Plan — Major Amendment RFP
• Discussion of the sale of 25 Elm Street

Board of Assessors

The Board of Assessors will review and sign monthly abatement and exemption reports and applications, if any. The board will also review the schedule of uncollectible personal property taxes.

• Monthly Abatement/Exemption reports and applications
• Schedule of Uncollectible Taxes — Personal Property

Conservation Commission

The Southbridge Conservation Commission will act on a request for a determination of applicability filed by Peter Bethanis for the Kennedy Donovan Center. The proposal includes rebuilding a play area, installing rubber surfacing, and performing drainage and wall reinforcement work within the buffer zone.

• Request for Determination of Applicability at 486 Worcester Street
• Proposed play area rebuilding and rubber surfacing installation
• Drainage work and retaining wall reinforcement within the buffer zone

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss and potentially approve amendments and adjustments to the FFY 2024 to FFY 2028 Transportation Improvement Program (TIP). The body will also consider releasing a draft of the FFY 2025 to FFY 2029 TIP for public review.

• Proposed Amendment #5 to the FFY 2024 to FFY 2028 TIP Highway and Transit List
• Proposed Adjustment #6 to the FFY 2024 to FFY 2028 TIP Highway Project List
• Proposed Amendment #7 to the FFY 2024 to FFY 2028 TIP Highway List for 21-day public review
• Draft FFY 2025 to FFY 2029 TIP for 21-day public review
• Endorsement of FFY 2025 to FFY 2029 TIP Greenhouse Gases (GHG) Requirements certification

Planning & Development Subcommittee

The Planning & Development Subcommittee is discussing whether to recommend Town Council approval for three separate grant applications through One Stop for Growth. These funds would target roadway improvements and site readiness projects.

• Expression of Interest for $2M for Southbridge Innovation Center roadway improvements
• Expression of Interest for Site Readiness, Brownfields, and the Underutilized Properties Program
• Mass Works grant application for up to $2M for Phase 2 of River/Crane Street to Pleasant Street

Conservation Commission

The Southbridge Conservation Commission will hold a public meeting regarding the Kennedy Donovan Center, Inc. project involving a play area rebuild and drainage work. The commission will also receive a FEMA presentation on the progress of the Hazard Mitigation Plan.

• Public meeting for play area rebuild and drainage work at 486 Worcester Street
• FEMA presentation on Hazard Mitigation Plan progress
• Update on violations evaluation at 87 Golf Street and Pleasant Hill Estates
• Discussion of enforcement order amendment for Pleasant Hills Estates
• Follow-up on flooding issues involving Charlton Street and Worcester Street property owners

General Government Subcommittee

The General Government Subcommittee will review numerous FY2025 departmental budgets for potential submission to the Town Council. The body will also discuss an easement agreement for an energy storage system and proposed bylaw amendments regarding revolving funds and public participation.

• FY2025 Personnel Budget of $5,291,745.00
• FY2025 Debt Service Budget of $3,098,763.00
• Easement agreement with ZP Battery DecCo LLc for parcels 27-1-1 and 40-1-1
• Proposed Commercial Loan Revolving Fund for Economic Development and Planning
• Proposed bylaw Section 3-111 regarding public participation at meetings

Council on Aging

The Council on Aging will meet to review the minutes from March 19, 2024, and receive a report from Director Katie Alicea Tilton. The body is also scheduled to review its bylaws.

• Review of bylaws

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is holding a virtual public meeting to discuss changes to federal funding for highway and transit projects. The body is reviewing cost increases for two road projects and the addition of a transit vehicle purchase.

• Increase cost of Project 612098 Upton/Grafton Route 140 resurfacing from $5,100,000 to $5,817,840
• Increase cost of Project 609528 Grafton Millbury Street Improvements from $1,931,230 to $3,177,661
• Add Project WRTA011811 for Worcester Regional Transit Authority to buy 7 replacement vans ($202,068 from 5307 and $40,413 from TDC)

School Committee

The committee will review the March 12 minutes and receive subcommittee reports regarding the budget. Members will also continue planning a letter to the Department of Elementary and Secondary Education (DESE) concerning school receivership.

• Budget subcommittee reports
• Discussion of School Committee Rules
• Planning for letter to DESE regarding receivership

Department of Public Works Subcommittee

The Department of Public Works Subcommittee will discuss the award of a wastewater project bid and a budget transfer for water plant upgrades. The body will also consider a recommendation to declare various vehicles and equipment as surplus.

• Bid for Wastewater Treatment Facility Aeration Pipeline Project to Precision Trenchless LLC for $50,000.00
• Water Dept transfer request for $250,000.00 for Water Plant Scada Input/Output upgrade
• Proposed surplus of equipment including a 1987 Ford tractor, 2007 Ford F250, and 2010 Ford F350
• Discussion of retention ponds

Town Council

The Town Council will receive a presentation on the FY2025 Budget and vote on several infrastructure projects and personnel appointments. Decisions include funding for street improvements, demolition work, and wastewater facility upgrades.

• Agreement with BSC Group for Safe Streets for All/Complete Streets Plan using $98,000 in funding
• Contract for Action Environmental Corporation to demolish 76 Central Street for $17,900
• Wastewater Treatment Facility Aeration Pipeline Project award to Precision Trenchless LLC for $50,000
• Commercial lease for The Flight Deck, LLC at 220 Airport Access Road for $925.00 monthly rent
• Application for $2M in One Stop for Growth funding for Southbridge Innovation Center roadway improvements

Worcester Regional Transit Authority Advisory Board

The Worcester Regional Transit Authority Advisory Board Audit & Finance Committee will meet via conference call on April 4, 2024. Members will review the fiscal year 2025 budget and vote to recommend it to the full WRTA Advisory Board for final approval at its April meeting. The recommended budget determines funding levels for transit services across the authority’s 37 member communities. Public questions may be submitted by email or phone at least 48 hours before the session.

• Review and vote on a recommendation for the FY’25 budget to present to the full WRTA Advisory Board
• Meeting conducted via Zoom conference call under extended pandemic remote meeting policies
• Public comments accepted via email, phone, or website feedback form submitted 48 hours in advance
• Accommodation requests must be filed at least seven business days prior through Carolyn Foley
• Serves 37 central Massachusetts communities including Southbridge, Worcester, and Shrewsbury

Board of Health

The Board of Health is meeting to continue discussions regarding the Code of Regulations Chapter 2. The session focuses on the storage and disposal of solid waste, specifically regarding an opt-out feature and fees and abatements.

• Discussion on Code of Regulations Chapter 2: Storage and Disposal of Solid Waste
• Review of opt-out feature for solid waste
• Review of fees and abatements for solid waste

Conservation Commission

The Southbridge Conservation Commission will review quotes for evaluating environmental violations at two locations, follow up on upstream flooding contacts, and consider a certificate of compliance request pending a site visit. These agenda items address property compliance and local drainage concerns.

• Update on violation evaluation quotes for 87 Golf Street and Pleasant Hill Estates
• Follow-up on contacting upstream property owners regarding flooding at Charlton Street and Worcester Street
• Request for Certificate of Compliance for 5-15 Case Street, contingent on a site visit

Fire Station Building Committee

The Fire Station Building Committee will review updates regarding the Snow Street properties' demolition and remediation. The meeting includes discussions on site soil classification, funding sources, and a budget update.

• Demolition and remediation of Snow Street properties
• Project budget update
• Site soil classification update
• Update on fire station project funding sources

Planning & Development Subcommittee

The Planning & Development Subcommittee is discussing several authorizations for demolition, asbestos abatement, and grant-funded roadway projects. The body will also review a proposal for a commercial loan revolving fund and outdoor dining at 1 Central.

• Demolition of 76 Central Street by Action Environmental Corporation for $17,900
• Asbestos abatement at 76 Central Street for up to $17,100
• Safe Streets for All (SS4A)/Complete Streets planning grant using $98,000
• Application for $2M One Stop for Growth funding for Southbridge Innovation Center roadway improvements
• Creation of a Commercial Loan Revolving Fund up to $100,000 for 0% commercial loans

General Government Subcommittee

The General Government Subcommittee is reviewing a commercial lease for the Airport Diner and a grant-funded security fence project. The body is also discussing job descriptions and a request to transfer funds for personnel and accounting costs.

• Commercial lease for The Flight Deck, LLC at 220 Airport Access Road for $925.00 monthly
• Security fence and gates replacement bid for Southbridge Municipal Airport (Project ASMP-2024-3BO-21)
• Transfer request of $64,167.99 to fund Assistant Treasurer/Collector and other positions
• Job descriptions for Administrative Assistant II/Collector-Utility Billing and Clerk-Board of Assessors

School Committee

The Southbridge School Committee and Budget Subcommittee are holding a joint meeting. The primary agenda item is to discuss a previously recorded training presentation regarding '70 on Chapter 70' by Tracy Novick.

• Discussion of MASC training '70 on Chapter 70' presented by Tracy Novick

Retirement Board

The Southbridge Retirement Board will vote on a cost-of-living adjustment effective July 1, 2024, which updates monthly retirement payments for current retirees. Members will also approve a March financial warrant totaling $865,527.29 to cover retiree salaries and outstanding accounts payable. The meeting includes votes to refund accumulated deductions for four former town employees and transfer others to different retirement systems.

• Vote to approve a cost-of-living adjustment for retirees effective July 1, 2024
• Approve March financial warrant W032024 totaling $865,527.29 for retiree payroll and accounts payable
• Refund accumulated deductions for former employees Jose De Leon, Ixander Garfinkel, Lois Latour, and Brenda Torres
• Transfer or roll over accumulated deductions for Emma McAvoy, Matthew Ruderman, and Melissa Schwartz to other retirement systems
• Review year-to-date budget status during the Administrator’s Forum

Liquor Licensing Board

The Southbridge Liquor Licensing Board will hold a public hearing regarding a new all-alcohol restaurant license application for Dozarod Burritos Grill. The board will also review rules concerning license renewals, occupancy, and certifications.

• Public hearing for Dozarod Burritos Grill d/b/a Taqueria Siguanaba at 52 Central St.
• One-day liquor license for Southbridge Little League Cornhole Fund Raiser at McCann Field on June 23
• Review of annual renewal process for liquor licenses
• Review of occupancy numbers and TIPS Certification

Board of Health

The Board of Health is conducting public hearings regarding amendments to the BOH Fee Schedule and Chapter 2 Storage and Disposal of Solid Waste. The board will also consider a request to reconsider the Solid Waste & Recycling Fee Structure.

• Public hearing on Amendment to the BOH Fee Schedule
• Public hearing on Amendment to Chapter 2 Storage and Disposal of Solid Waste
• Request to reconsider Solid Waste & Recycling Fee Structure

Traffic Commission

The Southbridge Traffic Commission will review a state statute allowing a 25-mph speed limit on roads inside thickly settled or business districts. This change would apply to local streets, affecting daily traffic speeds and safety for drivers and pedestrians in those zones. Members will also continue discussions on redeveloping properties at 40 & 50 Optical Drive. The agenda lists these items for review; no final votes are scheduled.

• Review of M.G.L. Chapter 90 Section 17C to establish a 25-mph speed limit in thickly settled or business districts
• Further discussion on redevelopment of 40 & 50 Optical Drive
• Acceptance of meeting minutes from February 1, 2024

Jacob Edwards Library Board of Trustees

The Jacob Edwards Library Board of Trustees is reviewing budget discussions and capital projects including HVAC and elevator work. The board is also processing recommendations for the reappointment of the Library Director and the creation of a town Poet Laureate.

• Recommendation to reappoint Margaret Morrissey as Library Director for three years
• Recommendation to create a Town of Southbridge Poet Laureate
• Recommendation to create an account for chess park funds
• Acceptance of a $1,200 Latino Poetry Grant
• Capital project discussions for carpeting, ceilings, gutters, HVAC, elevator, and weatherization

Economic Development Commission

The Economic Development and Planning and Historical Commission are meeting to discuss the MOTT Grant Historic Walking Tour. The body is reviewing the grant request for the project's construction phase and the status of vendors.

• RFP for Destination Development Capitol Grant construction phase
• Review of sign and kiosk designs
• Marketing discussion for the walking tour
• Site research progress review

Recreation Committee

The Southbridge Recreation Committee will meet to receive updates on Concerts on the Common. Members will also discuss the outlook for committee-based activities and events for the remainder of 2024.

• Update and discussion regarding Concerts on the Common
• Planning for 2024 Recreation Committee events and activities

Board of Assessors

The Southbridge Board of Assessors will hold a routine administrative meeting to process property tax abatement and exemption paperwork, review Chapter Land applications, and host a taxpayer forum. This agenda is procedural boilerplate with no specific properties or dollar amounts scheduled for discussion.

• Review and sign monthly Abatement/Exemption reports
• Process Chapter Land applications
• Host an open taxpayer forum

Town Council

The Town Council will consider several municipal appointments and contracts for property appraisal services. The body is also deciding on a commercial improvement loan for 39 Elm Street and various grant applications.

• Agreement with 7Ventures LLC for a $99,133.00 commercial improvement loan for 39 Elm Street
• Agreement with Vision Appraisal Technology for $61,800.00 for FY2025 Real Property Recertification
• Agreement with Real Estate Research Consultants for up to $34,000.00 for Personal Property Recertification
• Contract with Caulfield Environmental for up to $10,000.00 for lead inspection services
• Creation of an Honorary Poet Laureate position and appointment of Bill Tremblay

Worcester Regional Transit Authority Advisory Board

Transit authority meetings typically address regional bus service operations and funding that affect daily commutes across 37 communities. This agenda contains only procedural boilerplate for the March 21, 2024 Worcester Regional Transit Authority Advisory Board meeting. The board will hear remarks from its chair and members, review an administrator’s report, and take public questions via Zoom or phone. No specific contracts, budget changes, or policy votes are listed in the provided text.

• Chairperson's comments
• Administrator's report
• Public questions/comments via email or webinar
• Advisory Board members' comments

School Committee

The Southbridge School Committee will hold a public hearing to discuss the proposed budget for Fiscal Year 2024-2025. Members of the public are invited to attend the meeting at Southbridge Town Hall.

• Public hearing on proposed Fiscal Year 2024-2025 budget

Central Massachusetts Metropolitan Planning Organization

The Central Massachusetts Metropolitan Planning Organization is meeting to discuss and potentially approve amendments to the FFY 2024 to FFY 2028 Transportation Improvement Program (TIP) Highway List. The body will also review project candidates and listings for the FFY 2025 to FFY 2029 TIP and the FFY 2025 Unified Planning Work Program budget.

• Potential approval of Proposed Amendment #4 to the FFY 2024 to FFY 2028 TIP Highway List
• Potential release of Proposed Amendment #5 to the FFY 2024 to FFY 2028 TIP Highway & Transit List for 21-day public review
• Review of FFY 2029 TIP Project Candidates PM Scoring
• Review of FFY 2025 to FFY 2029 TIP Highway and Transit Project Listings
• Review of FFY 2025 Unified Planning Work Program (UPWP) budget and major task listing

Conservation Commission

The Commission will review progress on remediation at 87 Golf Street and an enforcement order regarding erosion at Pleasant Hills. The meeting also includes a discussion of flooding issues on Charlton Street and Worcester Street.

• Remediation progress report for 87 Golf Street
• Follow-up on erosion enforcement order at Pleasant Hills
• Discussion of flooding issues at Charlton Street and Worcester Street
• Postponement of Certificate of Compliance request for 5-15 Case Street to 4/3/24

Planning & Development Subcommittee

The Planning & Development Subcommittee is reviewing several funding agreements and contracts for town improvements. The body will discuss motions to be sent to the Town Council for final approval regarding commercial loans, housing rehab services, and grant support.

• Agreement with 7Ventures LLC for a $99,133.00 0% commercial improvement loan for 39 Elm Street
• Use of $15,000.00 for housing displacement/relocation expenses related to CDBG FY22-33 Housing Rehab
• Contract with Caulfield Environmental for lead inspection services not to exceed $10,000.00
• Asbestos survey quote for 76 Central Street not to exceed $3,000.00
• Acceptance of $100.00 from Hyde Group for a Massachusetts Preservation Project Fund grant

Council on Aging

The Council on Aging will meet to review the organization's bylaws. The session includes a report from Director Katie Alicea Tilton and a review of the January 30, 2024, meeting minutes.

• Review of bylaws

Protection of Persons & Property Subcommittee

The subcommittee will discuss several personnel appointments and fund transfer requests. Members will also review recommendations regarding fire station earmarks and a medicine disposal grant.

• Earmarking funds from municipal fire alarm wire sale for New Fire Station Building account
• Reappointment of Katelyn Jewell as Inspector of Animals through April 30, 2025
• Appointment of Anastasios Karamanakis as Special Traffic Constable through June 30, 2027
• Appointment of Timothy Plouffe as Special Traffic Constable through June 30, 2027
• Police Department $5,000 transfer for police headquarters sprinkler and elevator repairs

General Government Subcommittee

The General Government Subcommittee is meeting to review requests for a Municipal Fiber Grant and two appraisal service agreements. The body will also discuss FY25 employee benefit offerings and medical plan rates.

• Request to apply for the Municipal Fiber Grant Program for Town-owned facilities
• Proposed agreement with Real Estate Research Consultants for Personal Property Recertification Appraisal Services not to exceed $34,000.00
• Proposed agreement with Vision Appraisal Technology for Real Property Recertification Appraisal Services of $61,800.00 for FY25
• Review of FY25 Medical plan rates and Medex plan rate changes
• Proposal from Aflac for additional employee benefit offerings

Education & Human Services Subcommittee

The Education & Human Services Subcommittee is meeting to review several recommendations for the Town Council. Discussions include a no-cost newsletter for the Casaubon Senior Center and the reappointment of the Jacob Edwards Library Director.

• Agreement with LPI Communities for a no-cost monthly newsletter for Casaubon Senior Center
• Application for United Way After School and Out of School Programs summer funding
• Acceptance of a $500.00 donation from the Patton Alliance for the Community Center
• Reappointment of Margaret Morrisey as Director of the Jacob Edwards Library for three years
• Proposed creation of a Town Poet Laureate and a chess park at the Jacob Edwards Library

Southbridge Housing Authority

The Southbridge Housing Authority will review and vote on the FYE 2025 Capital Improvement Plan and the FY2025 Annual Plan. The meeting includes a period for public comment regarding these two plans.

• Board vote on 2025 Capital Improvement Plan
• Board vote on FY2025 Annual Plan
• Review of accounts payable from February 17, 2023, to March 15, 2024
• Review of EOHLC Public Housing Notices 2024-03, 2024-04, and 2024-05
• Review of February 2024 accounts receivable adjustments

Board of Health

The Board of Health will hold a public hearing regarding the solid waste and recycling fee structure. The board is also scheduled to review and vote on changes to the Code of Regulations for solid waste storage and disposal, as well as the Board of Health Fee Schedule.

• Public hearing on Solid Waste & Recycling Fee Structure
• Vote on Code of Regulations: Chapter 2: Storage and Disposal of Solid Waste
• Vote on Board of Health Fee Schedule

Historical Commission

The Historical Commission is meeting to review its own charge and authority. The body will also discuss the Town Clock and a working group regarding demolition delay bylaws.

• Review of Historical Commission charge and authority
• Discussion regarding the Town Clock
• Working Group to review Demolition Delay Bylaws