Callaway public meetings in 2024

Planning Board

These minutes from the December 3, 2024, Planning Board meeting record approvals of a rezoning and a development order, plus a plat review that was pulled. The board voted unanimously to recommend rezoning 247 N. Highway 22A to correct a decades-old zoning error that had left Callaway Animal Hospitals operating without commercial zoning. A development order review for a multi-unit project at 5824 Cherry Street was approved 3-1 over a neighbor's traffic and flooding concerns.

• Rezoning application for 247 N. Highway 22A (parcel 24831-000-000) to allow existing commercial use
• Development Order Review approved for 5824 Cherry Street (parcel 07058-010-000); stormwater plan tied to Veterans Park
• Preliminary Plat Review of Fox Glenn Subdivision (parcel 06006-035-000) pulled due to lack of surety bond

The Callaway Planning Board unanimously approved the preliminary plat review for the Fox Glenn Subdivision (Parcel ID 06006-035-000). The approval follows a presentation by Public Works Director Bill Frye, who confirmed the project's design and that no playground is required because the project predates a code change. The motion carried unanimously on a roll call vote.

• Approved minutes of December 3, 2024 (unanimous)
• Approved Fox Glenn Subdivision preliminary plat review (unanimous)

Commission Meeting

The Callaway City Commission approved two rezonings, a contract for automated meter-reading software, the final FY2023/24 budget, a plat for 11 new homes at East Bay Park, and a $46,780 task order amendment for the Berthe Bridge project. Decisions were made unanimously except for the bridge task order, which passed 3-2.

• Approved Ordinance 1107 rezoning 157 N. Larry Drive (3.415 acres) from R-6M to R-5 to allow single-family homes
• Approved Ordinance 1106 rezoning 5206 Collins Street from R-8 to R-6
• Approved FlexNet Software as a Service Agreement for automated water meter reading
• Adopted Resolution 24-21 final budget for fiscal year 2023-24
• Approved plat review for East Bay Park (11 single-family homes) and task order amendment ($46,780) for CEI on Berthe Bridge

The Commission approved two rezoning ordinances, a development order extension, board reappointments, a variance for Habitat for Humanity, and two paving contracts. All votes were unanimous. Two agenda items were tabled.

• Approved Ordinance 1107 rezoning 157 N. Larry Drive from R-6M to R-5 (unanimous)
• Approved Ordinance 1108 rezoning 247 N. Highway 22A from R-6M to Service Commercial (unanimous)
• Approved development order extension for 429 Burkett Drive (unanimous)
• Approved board reappointments for Planning Board and Audit Committee (unanimous)
• Approved variance to allow two homes to be built prior to platting at 1139 & 1149 S. Comet Ave (unanimous)
• Awarded paving contract to Roberts & Roberts, Inc. for $818,268.70 (unanimous)
• Awarded Berthe & Boat Race Roundabout contract to Roberts & Roberts, Inc. for $805,996.00 (unanimous)

Half Cent Sales Surtax Oversight Committee

The Half Cent Sales Surtax Oversight Committee will meet to review the committee's responsibilities and funds received to date. The body will also review proposed funding allocations for infrastructure projects.

• Review of funds received to date
• Review of proposed funding allocations
• Approval of September 07, 2023 minutes

Planning Board

The Callaway Planning Board will hold public hearings on three items: a rezoning application at 247 N. Highway 22A, a development order review for a 7-unit townhouse project at 5824 Cherry Street, and a preliminary plat review for the Fox Glenn Subdivision. The board will also consider approving the minutes from its November 19, 2024 meeting.

• Rezoning application for Parcel ID 24831-000-000 at 247 N. Highway 22A
• Development Order Review for seven townhouses at 5824 Cherry Street (Parcel ID 07058-010-000)
• Preliminary Plat Review of Fox Glenn Subdivision (Parcel ID 06006-035-000)
• Approval of November 19, 2024 meeting minutes

Commission Meeting

The Board of Commissioners will hold a regular meeting to discuss two rezoning requests and the final budget resolution for FY2023/24. The agenda also includes a software contract approval and a plat review for East Bay Park.

• Ordinance 1106: Rezoning of 5206 Collins Street
• Ordinance 1107: Rezoning of 157 Larry Drive
• Resolution 24-21: FY2023/24 Final Budget Resolution
• Contract approval for FlexNet Software as a Service Agreement
• Plat Review for East Bay Park

Planning Board

The Callaway Planning Board voted unanimously to recommend approval of a rezoning at 5206 Collins St. and a preliminary plat for Harvey Heights. The board also approved minutes from its September 3 meeting. The rezoning applicant plans to build two to three bedroom homes for sale, not rent.

• Rezoning application for 5206 Collins St. (parcel 24878-000-000) approved unanimously, recommended to City Commission
• Preliminary Plat Review of Harvey Heights (parcel 24506-000-000) approved unanimously, recommended to City Commission
• Owner Derik Schwinn stated he intends to build 2-3 bedroom homes for sale, not rent
• No public comments received on the rezoning application
• Board discussed drainage and retention pond design for Harvey Heights

Commission Meeting

The Callaway Board of Commissioners will vote on Ordinance 1106 to rezone 5206 Collins Street, review a plat for Harvey Heights, and consider a development order extension for Tyndall Town Apartments. They will also discuss a task order for Gore Park Community Center, a change order for Berthe Bridge, and approve contracts for Beacon Point demo and matching funds. The meeting includes approval of previous minutes and financial statements.

• Rezoning for 5206 Collins Street
• Plat review for Harvey Heights (Parcel ID 24506-000-000)
• Development order extension for Tyndall Town Apartments at 918 Tyndall Pkwy
• Task order for CEI Gore Park Community Center and change order for Berthe Bridge
• Contract approvals for Beacon Point demo and matching funds agreements

Commission Meeting

The Commission will decide on rejecting the only bid for the Beacon Point Plaza Rehab-North Outparcel, which came in at $1,996,074—far over budget. Staff recommends rejection and will present four options: rebidding with or without demolition, or withdrawing from the project.

• Single bid for Beacon Point project came in at $1,996,074, exceeding available funds
• Staff recommends rejecting the bid and discusses four options to move forward
• Options include rebidding with demolition, removing demo portion, or full withdrawal
• Withdrawal would leave the building standing and cost city grant administration fees

Planning Board

The Planning Board voted against recommending a small-scale comprehensive plan amendment and a rezoning request for 140 Beulah Ave, which would have allowed commercial use. The board also unanimously approved recommending Ordinance 1103 on flood management to the City Commission. All actions were taken at the September 3, 2024 meeting, the minutes of which serve as the agenda for the October 15, 2024 meeting.

• Small-scale comprehensive plan amendment to change future land map at 140 Beulah Ave – motion failed 1-4
• Rezoning request at 140 Beulah Ave – motion failed unanimously 0-5
• Ordinance 1103 on flood management – approved unanimously and recommended to Commission
• Public comments raised concerns about traffic, privacy, and appropriate location for a kayak rental business

Commission Meeting

The Callaway Commission will meet to vote on Resolution 24-20, an agreement for designing a sidewalk on Berthe Avenue, and discuss potentially contracting out solid waste collection. Other items include declaring public works pumps surplus and extending a development order for Tyndall Town Apartments. A presentation of August crime statistics from the Bay County Sheriff's Office is also scheduled.

• Resolution 24-20 – LAP Agreement for Berthe Ave Sidewalk Design
• Discussion on contracting out Solid Waste Pickup
• Equipment Surplus – Public Works Pumps #111 & #118
• Development Order Extension – Tyndall Town Apartments at 918 Tyndall Pkwy
• Presentation of BCSO August statistics

Commission Meeting

The Callaway Commission will hold a public hearing on Ordinance 1103 addressing flood management. They will also consider Resolution 24-18 setting the annual schedule of meetings and holidays, and a task order extending Tetra Tech's contract through January 2025. Discussions are scheduled on liquidated damages and solid waste services.

• Public hearing on Ordinance 1103 Flood Management
• Consideration of Resolution 24-18 Annual Schedule of Meetings & Holidays
• Task Order with Tetra Tech – extension through January 31, 2025
• Discussion on Liquidated Damages
• Discussion on Solid Waste

Community Redevelopment Agency

The Community Redevelopment Agency approved a professional services proposal for spillway engineering. The board also discussed the process for property owners to receive matching grants for improvements within the CRA area.

• Approved Baskerville-Donovan Inc. contract for $325,438.00 for Berthe Spillway engineering
• Discussion of matching grants up to $2,500 for property owners within the CRA area

Commission Meeting

The board will hold a final public hearing to consider adopting the Fiscal Year 2024/25 budget and setting the ad valorem tax rate at 2.7500 mils, an increase of 0.0120 mils over the rolled-back rate. Two resolutions are on the agenda: Resolution No. 24-16 levying the tax rate and Resolution No. 24-17 adopting the final budget effective October 1, 2024. The accompanying budget document details capital expenditures totaling over $3.1 million across departments.

• Proposed ad valorem tax rate of 2.7500 mils (0.4383% increase over rollback rate of 2.7380 mils)
• Resolution No. 24-16 to levy the FY 2024/25 ad valorem tax rate
• Resolution No. 24-17 to adopt the final FY 2024/25 budget
• Capital expenditures include $116,618 for fire department radios and rescue vehicle, $500,177 for leisure services equipment and community center remodel, and $2,058,046 for sewer lift station rehabs
• Community Redevelopment Agency budget of $3,144,257 for cemetery drainage, fence, dog park, and stormwater projects

Commission Meeting

The Callaway Board of Commissioners will hold public hearings on three ordinances related to rezoning and land-use changes for properties at 1022 and 1062 N. Tyndall Parkway, including a high-density residential designation. The regular agenda also includes a new flood management ordinance, rezoning for 140 Beulah Ave, a sewer treatment budget amendment, and several task orders and a bid award for infrastructure projects. Presentations include a Constitution Week proclamation and BCSO August statistics.

• Public hearing on Ordinance 1098: Small Scale Comprehensive Plan Amendment for 1022 N. Tyndall Pkwy (high-density residential)
• Public hearing on Ordinance 1099: Rezoning 1022 N. Tyndall Pkwy to residential multi-family high density
• Public hearing on Ordinance 1100: Small Scale Comprehensive Plan Amendment for 1062 N. Tyndall Pkwy (commercial)
• Consideration of Ordinance 1103: Flood Management
• Consideration of Bid Award CM2024-13: City Wide Fencing

The Commission approved Ordinance 1098 and 1099, which amend the comprehensive plan and rezone 16.44 acres at 1022 N. Tyndall Parkway to high-density residential, despite a petition with 78 signatures against it. The votes were 3-2, with Commissioners Davis and Pelletier opposed. The Commission also approved a commercial land use amendment for 1062 N. Tyndall Parkway (4-1), denied a commercial rezoning at 140 Beulah Ave (1-4), and approved several contracts and budget amendments.

• Approved Ordinance 1098, high-density residential land use for 1022 N. Tyndall Pkwy (3-2)
• Approved Ordinance 1099, rezoning 1022 N. Tyndall Pkwy to high-density residential (3-2)
• Approved Ordinance 1100, commercial land use for 1062 N. Tyndall Pkwy (4-1)
• Denied Ordinance 1104, commercial land use for 140 Beulah Ave (1-4)
• Approved Ordinance 1103, flood management code update (unanimous)
• Approved budget amendment for sewer treatment costs (unanimous)
• Approved $54,250 task order to Dewberry for chlorination design (unanimous)
• Approved $140,000 bid to LUX Fence for city-wide fencing (unanimous)

Commission Meeting

The Callaway Board of Commissioners is conducting the first public hearing on the tentative Fiscal Year 2024/25 budget and proposed ad valorem tax rate of 2.7500 mils, an increase over the rolled-back rate. The commission will consider resolutions to finalize tax assessments for abatement liens, adopt the tentative millage rate, and adopt the tentative budget. Public comments are invited.

• Proposed ad valorem tax rate of 2.7500 mils (increase of 0.4383% over rolled-back rate of 2.7380 mils)
• First public hearing on tentative FY2024/25 budget
• Resolution No. 24-13: Final Tax Assessments for Abatement Liens
• Resolution No. 24-14: Tentative Ad Valorem Tax Rate of 2.7500 mils
• Resolution No. 24-15: Adoption of tentative FY2024/25 budget effective October 1, 2024

The Callaway Commission held its first budget hearing and unanimously approved three resolutions: confirming nuisance abatement liens, levying a tentative ad valorem tax rate of 2.7500 mils for FY2024/25, and adopting the tentative budget for that fiscal year. The tax rate is an increase of 0.0120 mils over the rolled-back rate. No public comments were made during the hearing.

• Approved Resolution 24-13 confirming nuisance abatement assessments (unanimous)
• Approved Resolution 24-14 levying tentative ad valorem rate of 2.7500 mils for FY2024/25 (unanimous)
• Approved Resolution 24-15 adopting tentative FY2024/25 budget (unanimous)

Planning Board

The board voted to approve a comprehensive plan amendment and rezoning to high-density residential at 1022 N. Tyndall Pkwy and 1062 N. Tyndall Pkwy, recommending the same to the City Commission. A rezoning request for 160 N. Star Ave was denied due to neighborhood concerns about drainage and traffic. The board also reviewed Ordinance No. 1103, which updates flood management regulations and adopts revised FEMA flood maps.

• Approved small-scale comprehensive plan amendment and rezoning to high-density residential at 1022 N. Tyndall Pkwy (parcel 06018-110-000)
• Approved small-scale comprehensive plan amendment and rezoning to high-density residential at 1062 N. Tyndall Pkwy (parcel 06018-115-000)
• Denied rezoning of 160 N. Star Ave (parcel 06511-000-000) from medium to high-density residential
• Ordinance No. 1103 presented to update flood damage protection regulations referencing new FEMA Flood Insurance Study effective October 24, 2024

The Callaway Planning Board voted against recommending a future land map change and rezoning for 140 Beulah Ave., a proposed kayak rental business, after residents raised traffic and privacy concerns. The board also approved minutes from August 20, 2024, and unanimously recommended Ordinance #1103 on flood management to the City Commission.

• Approved minutes of August 20, 2024 (unanimous)
• Denied future land map change for 140 Beulah Ave. (1-4, Husam yes)
• Denied rezoning of 140 Beulah Ave. (0-5 unanimous no)
• Approved Ordinance #1103 Flood Management (unanimous)

Commission Meeting

The Callaway City Commission will hold a regular meeting with a presentation on July BCSO statistics and a yard of the month award. The Commission will decide on ordinances for rezoning and special exception permits at 1022 and 1062 N. Tyndall Parkway, a rezoning at 160 N. Star Avenue, and a variance for a model home in East Bay Park. Also on the agenda are a bid award for city-wide fencing, a budget amendment for a football sound system, and a discussion on utility billing changes.

• Ordinance 1098 SSCPA and 1099 Rezoning at 1022 N. Tyndall Pkwy
• Ordinance 1100 SSCPA and 1101 Rezoning at 1062 N. Tyndall Pkwy
• Ordinance 1102 Rezoning at 160 N. Star Avenue
• Variance to allow model home in East Bay Park
• Bid Award CM2024-13 for City Wide Fencing (Bay County Fence)

The Commission approved two ordinances (1098 and 1099) to change the future land use and zoning of a 16.44-acre parcel at 1022 N. Tyndall Parkway to high-density residential, allowing 8-20 units per acre, despite public opposition and a 3-2 vote. It also approved a commercial land use change at 1062 N. Tyndall Parkway (Ordinance 1100) but denied the corresponding highway commercial rezoning (Ordinance 1101). A rezoning to high-density at 160 N. Star Avenue was denied unanimously, and the Commission left the utility billing cash change policy unchanged.

• Approved Ordinance 1098, small-scale comprehensive plan amendment for high-density residential at 1022 N. Tyndall Pkwy (3-2)
• Approved Ordinance 1099, rezoning 1022 N. Tyndall Pkwy to residential multi-family high density (3-2)
• Approved Ordinance 1100, commercial future land use for 1062 N. Tyndall Pkwy (unanimous)
• Denied Ordinance 1101, highway commercial rezoning for 1062 N. Tyndall Pkwy (1-4)
• Denied Ordinance 1102, rezoning 160 N. Star Ave to high-density residential (unanimous)
• Approved variance for model home in East Bay Park (unanimous)
• Awarded CM2024-13 city-wide fencing contract to Bay County Fence, not-to-exceed $86,500
• Approved CEI for Boat Race Road Round-A-Bout, not-to-exceed $65,802.50

Commission Meeting

The Callaway Board of Commissioners is holding a budget workshop to review the draft FY2025 budget. The proposed budget maintains the current property tax rate of 2.75 mills, but includes increases in water rates (2%) and sewer rates (6.2%). The budget also proposes $3.31 million in capital expenditures across departments, including fire equipment, leisure services improvements, and sewer infrastructure. No final adoption is scheduled; this is a discussion session.

• Proposed property tax rate remains at 2.7500 mills, same as prior year.
• Water consumption rate increase of 2% and sewer rate increase of 6.2% to cover county increases.
• Capital expenditures total $3,311,135, including $116,618 for fire equipment, $434,627 for leisure services (including $300,000 community center remodel), and $2,058,046 for sewer projects (including three lift station rehabs at $1.79 million).
• Proposed addition of 1 full-time employee in Leisure Services.
• Sheriff's department contract increase of 5%.

The commission held a budget workshop to review the FY 24/25 draft budget, discussing several items but making no formal decisions. They added $275,000 for architectural plans and engineering for a new Public Works building, and discussed a $17,000 deep well for Gore Park irrigation, fire department painting costs, and FEMA reimbursement for debris removal. The first budget hearing is set for September 5, 2024.

• Added $275,000 to budget for architectural plans and engineering for new Public Works building
• Discussed $17,000 deep well quote for Gore Park irrigation (no action)
• Discussed fire department building painting quote of $41,160 (no action)
• Discussed FEMA reimbursement of $494,318 for debris removal to be moved to current year budget (no action)

Planning Board

The Callaway Planning Board reviewed and voted to recommend a development order for a mixed-use project at 250 N Tyndall Parkway, consisting of three commercial shells with residential units above. The board also heard a presentation from the Emerald Coast Regional Council on transportation project priorities. Minutes from April 16, 2024 were approved with an amendment.

• Approved Development Order for mixed-use building at 250 N Tyndall Parkway (6-1 vote; Carnahan opposed).
• Presentation by Emerald Coast Regional Council on Transportation Planning Organization project priorities and interactive map.
• Corrected typo in April 16, 2024 minutes: previously stated approval of March 19, 2024 minutes.
• Discussion on site access: entry from south only, exit north only due to nearby intersection.
• Building height of 43.9 feet; 36 parking spaces including handicap spaces on south side.

Commission Meeting

The Callaway Board of Commissioners will consider Resolution 24-12 for nuisance abatement assessments, a change order for Berthe Bridge, surplus equipment disposal, a contract renewal with Florida Auction Network, a new city clerk contract for Ashley Robyck, and a partnership with TECO for Cherry Street Rehabilitation. Public comments will be accepted during the meeting.

• Resolution 24-12 Initial Assessment Resolution for Nuisance Abatement Assessments
• Berthe Bridge Change Order #1
• Surplus Equipment from Public Works Department
• Contract Renewal with Florida Auction Network
• TECO Partnership for Cherry Street Rehabilitation

The Callaway Commission denied a proposed partnership with TECO to expedite utility work on Cherry St., with all five members voting no. The commission also approved several routine items, including a nuisance abatement resolution, a change order for the Berthe Bridge project, surplus equipment sales, a contract renewal with Florida Auction Network, and an amended City Clerk contract. No other substantive decisions were made.

• Approved Resolution 24-12 for nuisance abatement assessments (unanimous)
• Approved Change Order #1 for Berthe Bridge (unanimous)
• Approved sale of surplus Public Works vehicles (unanimous)
• Approved renewal of Florida Auction Network contract (unanimous)
• Approved City Clerk contract as amended, reducing severance to 5 pay periods and adjusting raise language (unanimous)
• Denied TECO Partnership for Cherry St. utility coordination (5-0)

Commission Meeting

The Board of Commissioners will hold a budget workshop to discuss the draft budget for Fiscal Year 2025. The session will cover revenue assumptions, departmental expenditures, and capital project requests.

• Proposed $3,291,385 in departmental capital expenditures
• Proposed $3,052,807 for CRA projects including $2.5 million for Berthe Spillway construction
• Proposed $1,794,000 for three sewer lift station rehabs
• Proposed $300,000 for Community Center remodel
• Proposed $231,250 for a new solid waste claw truck

The Callaway Commission held a budget workshop to review the FY 2024/25 draft budget, discussing various line items and new funding requests. No formal decisions were made; the workshop was informational, with public comments on speed bumps, city clerk salary, and other topics. The meeting adjourned without voting on any items.

• Reviewed draft FY 2024/25 budget with discussion on multiple line items
• Discussed speed bump policy; Mayor noted policy was abolished
• Heard public comments on speed bumps, clerk salary, and other topics
• No formal votes or approvals taken during workshop

Commission Meeting

The City Commission will hold a workshop to review the draft budget for Fiscal Year 2025. The proposed budget includes total revenues of $54.3 million and expenditures of $54.3 million, with a modest change in reserves. Key assumptions include maintaining the property tax rate at 2.7500 mills, a 3% salary increase, and addition of 2 FTEs. Capital expenditures total $3.3 million across departments.

• Proposed ad valorem property tax rate unchanged at 2.7500 mills
• $116,618 in capital for Fire Department including radios and squad vehicle
• $458,627 for Leisure Services including $300,000 community center remodel
• $1.79 million for sewer lift station rehabs
• CRA budget includes $2.5 million for Berthe Spillway construction (grant pending)

The Callaway Commission held a budget workshop to review the draft FY 2024/25 budget. They discussed keeping the ad valorem tax rate at 2.7500, proposed water and sewer rate increases, and a pay increase for most employees. No formal votes were taken; the workshop was for discussion only.

• Reviewed draft FY 24/25 budget with no formal action
• Discussed keeping ad valorem rate at 2.7500 (same as last year)
• Discussed water consumption increase of 2.00%
• Discussed sewer consumption increase of 6.20%
• Discussed pay increase: $0.75/hour for hourly employees, 3% for salary employees (except City Manager and City Clerk)
• Noted 1 Solid Waste FTE not approved; 1 Leisure Services FTE approved

Commission Meeting

The Callaway Board of Commissioners will consider Resolution 24-11 to convey three water mains to Bay County. They will also discuss budget amendments for scoreboards and a water/sewer model study, a change order for Berthe Bridge, and task orders for lift station upgrades and a water/sewer master plan. The meeting opens with a proclamation for the 34th anniversary of the Americans with Disabilities Act and recognition of the July Yard of the Month.

• Resolution 24-11: Conveyance of three water mains to Bay County
• Budget Amendment for scoreboards
• Berthe Bridge Change Order #1
• Task Order for Lift Stations CA31 & CA4 upgrade designs
• Task Order for Water & Sewer Master Plan

The Callaway Commission approved several items: conveying three water mains to Bay County, a budget amendment for scoreboards, a task order for lift station rehabilitation engineering, a water/sewer master plan study, and its budget amendment. The Berthe Bridge change order was tabled. All votes were unanimous.

• Approved Resolution 24-11 conveying three water mains to Bay County (unanimous)
• Approved budget amendment to purchase scoreboards (unanimous)
• Tabled Change Order #1 for Berthe Bridge
• Approved task order for BDI lift station CA31 and CA4 rehabilitation engineering (unanimous)
• Approved task order for BDI water/sewer model and capacity study (unanimous)
• Approved budget amendment for water/sewer model study (unanimous)

Commission Meeting

The Board of Commissioners will hold a public hearing on budget amendments for the 2023-24 fiscal year. These amendments cover projects including Cherry Street sidewalk construction and new fire department equipment. The meeting also includes discussions regarding utility billing updates.

• Resolution 24-10: FY2023-24 Budget Amendment for street signs, sidewalks, and equipment
• Resolution 24-08: Utility Billing Manual Update
• FY2024/25 Max Millage Trim Notice
• Presentation of June statistics from Bay County Sheriff's Office
• Proclamation for Parks & Recreation Month

Community Redevelopment Agency

The CRA is considering a task order with BDI for engineering services related to the Berthe Bridge Spillway replacement. The project addresses structural deterioration and potential environmental risks at South Berthe Avenue and Minneola Street. The proposed engineering costs do not exceed $325,438.

• Engineering task order with BDI for Berthe Bridge Spillway replacement up to $325,438
• Approval of September 12, 2023, meeting minutes

Commission Meeting

The Callaway Board of Commissioners will meet to discuss updates to the Utility Billing Manual and set dates for upcoming budget workshops. The agenda also includes reviewing a bid award for a public works fencing project.

• Resolution 24-08: Utility Billing Manual Update
• Bid Award PW2024-11: Public Works Fencing Project (Bay County Fence)
• Setting dates for Budget Workshops
• State Mutual Aid Agreement regarding new FDEM requirements

Commission Meeting

The Callaway Board of Commissioners will meet on June 11, 2024, to consider several municipal items. The agenda includes a salary discussion for the Fire Chief, Public Works Director, and Leisure Services Director, as well as an extension for the Cherry St. Townhomes development order.

• Extension of Development Order for Cherry St. Townhomes at 6724 Cherry St
• Award of audit services contract (F12024-06) to Mauldin & Jenkins
• Capital purchase of zero turn mowers for the Street Department
• Salary discussion for Leisure Services Director, Public Works Director, and Fire Chief
• Presentation of May statistics from Bay County Sheriff’s Office

Evaluation Committee Meetings

The Callaway Audit Committee is meeting to review RFP submissions from two accounting firms, Mauldin & Jenkins and James Moore & Co., and will make a recommendation to the City Commission. The committee will also appoint a vice-chair. This is a routine evaluation meeting with no final decisions made by the committee itself.

• Review of RFP submissions from Mauldin & Jenkins and James Moore & Co. for audit services
• Appointment of committee vice-chair
• Recommendation to City Commission on audit firm selection

Commission Meeting

The Callaway Board of Commissioners will hold a regular meeting with a public hearing on a variance request to build a home within 10 feet of a drainage easement on William Way. The commission will also consider a resolution to add Hugh Thomas Dr N Spine Road, a development order for a mixed-use project at 250 N. Tyndall Pkwy, an award for the Brittany Woods Pole Barn project, a change order with Tetra Tech, and an LED lighting agreement with Florida Power & Light. The agenda includes approval of minutes and financial statements.

• Public hearing: LDR variance for home within 10ft of drainage easement, William Way Parcel ID 06616-707-000
• Resolution 24-07 amending Resolution 21-37, adding Hugh Thomas Dr N Spine Road
• Development Order for mixed-use development at 250 N. Tyndall Pkwy
• Award of LS2024-10 Brittany Woods Pole Barn Project to Winterfell Construction
• Change Order #11 with Tetra Tech for Disaster Recovery Administrative Services

Planning Board

The Callaway Planning Board will hold a public hearing on May 21, 2024, regarding a development order application for a property at 250 N. Tyndall Pkwy. Staff recommends the board convey approval to the City Commission for a project containing three commercial units and ten multi-family units on a 0.72-acre site. The meeting also includes a presentation by the Emerald Coast Regional Council on local project priorities.

• Public hearing for Development Order Application at 250 N. Tyndall Pkwy (Parcel ID 06091-020-000)
• Proposal to construct three commercial units and ten multi-family residential units
• $500.00 development order review fee plus engineering and attorney costs
• Presentation by Emerald Coast Regional Council on project priorities

Commission Meeting

The Callaway Board of Commissioners is holding a special meeting with a single agenda item: the City Clerk position. The agenda includes a detailed job description, salary range of $64,480–$94,640, and qualifications for the role. Public participation is allowed for this item.

• Discussion of City Clerk position
• Salary range $64,480–$94,640
• Job duties include records management, meeting minutes, and public notices
• Requires Master Municipal Clerk Certification and Florida Notary Public license
• Public comments limited to 3 minutes per speaker

Commission Meeting

The Callaway City Commission is holding its regular meeting to consider resolutions, development orders, and multiple contract awards, including disaster debris removal and recovery services. The agenda also includes proclamations, a yard of the month presentation, and approval of prior meeting minutes and financial statements.

• Resolution No. 24-06 on nuisance abatement liens
• Development order for Take 5 Oil Change at 309 S. Tyndall Pkwy
• Award of contract CM2024-07 for CEI services at Beacon Point
• Award of contract CM2024-08 for CEI services at Berthe Bridge Drainage
• Award of PW2024-03 for disaster debris removal and disposal

Evaluation Committee Meetings

The City of Callaway's Evaluation Committee is meeting to evaluate and rank proposals received for three RFQs covering debris hauling, debris monitoring, and disaster recovery administrative services. The committee will appoint a chair and vice-chair, then score and rank the proposals, with tabulation by the City Clerk. This is a working session to select vendors for these disaster-related services.

• Evaluation of proposals for RFQ PW2024-03 (debris hauling)
• Evaluation of proposals for RFQ PW2024-04 (debris monitoring)
• Evaluation of proposals for RFQ PW2024-05 (disaster recovery administrative services)
• Appointment of committee chair and vice-chair
• Scoring and ranking tabulation by City Clerk

Commission Meeting

The Callaway Board of Commissioners is holding a special meeting to canvass election results, swear in the mayor and commissioners for Wards III and IV for four-year terms ending April 21, 2028, and appoint a mayor pro tempore. The agenda also includes an informal orientation for elected officials. This is a procedural meeting focused on election certification and installation of officials.

• Canvassing Board Election Results
• Swearing-in of Mayor for 4-year term ending April 21, 2028
• Swearing-in of Commissioners for Wards III & IV for 4-year terms ending April 21, 2028
• Appointment of Mayor Pro Tempore
• Informal Orientation for Elected Officials

Planning Board

The Planning Board will review a development order application to construct a Take 5 Oil Change at 309 S. Tyndall Pkwy. Staff recommends that the Board recommend approval of the project to the City Commission.

• Development Order Application for construction of a Take 5 Oil Change

Commission Meeting

The City Commission is presenting the Annual Comprehensive Financial Report for the fiscal year ended September 30, 2023. The report details the city's financial position, including revenues, expenditures, and fund balances, and was prepared by the Finance Department. It includes an independent audit by Mauldin & Jenkins and covers all city funds, including the General Fund, Community Redevelopment, and enterprise funds for water, sewer, and solid waste.

• General Fund unassigned balance exceeds the policy target of 17% of operating expenditures
• City millage rate remains at 2.7500 for fiscal year 2024
• Public Safety Building constructed for $2,000,000 in 2009
• Eastern Shipbuilding Group awarded $10.5 billion U.S. Coast Guard contract
• City provides water, sewer, and solid waste services as enterprise activities

Evaluation Committee Meetings

The Evaluation Committee is meeting to appoint a chair and vice-chair, then evaluate and rank proposals received for the Beacon Point Plaza CEI project. The meeting is scheduled for April 9, 2024, at the Callaway Arts Conference Center. No specific proposals or dollar amounts are listed in the agenda.

• Appointment of Chair & Vice-Chair
• Evaluation and Ranking of Proposals Received for Beacon Point Plaza CEI

Commission Meeting

The Commission will hold a public hearing on a variance request to allow boat and recreational vehicle storage at 6109 Cherry St., a use prohibited in the Town Center subdistrict. The Planning Board recommended denial on March 19, 2024. The Commission may approve the variance or give direction to staff.

• Variance request for boat/RV storage at 6109 Cherry St., Parcel ID# 06180-000-000
• Planning Board recommendation to deny (March 19, 2024)
• Public hearing on the variance request

Planning Board

The Board approved a request to reduce the city right-of-way on the north side of Lake Drive by 35 feet. Discussion included property ownership and notification for affected residents. A review of the Fox Glenn Subdivision, Phase 1 plat was postponed because it was not ready.

• Approval of petition to vacate a portion of Lake Drive right-of-way
• Amendment to February 6 minutes regarding carwash in Overlay District #1
• Postponement of Fox Glenn Subdivision, Phase 1 plat review

Commission Meeting

The Callaway Board of Commissioners will hold a public hearing on Ordinance 1097 to abandon 35 feet of Lake Drive right-of-way and Resolution 24-04 for a FY2023-24 budget amendment. The regular agenda includes awarding a professional planning services contract, two change orders for drainage and street projects, and discussions on RV parking, stop sign removal, and July 4th celebration.

• Ordinance 1097: Abandonment of 35 ft of Lake Drive Right-of-Way
• Resolution 24-04: FY2023-24 Budget Amendment
• Award of CM2024-02 Professional Planning Services to Design West Group
• Change Order #1 for BCL-Genevieve Drainage and American Sand-Cherry St.
• Discussions on RV parking, stop sign removal, and July 4th celebration

Evaluation Committee Meetings

The Evaluation Committee is meeting to review and rank proposals received for CEI (Construction Engineering and Inspection) services related to the S. Berthe Avenue drainage improvements project (RFQ No. CM2024-08). The committee will appoint a chair and vice-chair, evaluate and score the proposals, and the city clerk will tabulate the rankings. This is a selection step for awarding a contract, though no dollar amounts are listed in the agenda.

• Evaluation and ranking of proposals for CEI services for S. Berthe Avenue drainage improvements (RFQ No. CM2024-08)
• Appointment of committee chair and vice-chair
• Scoring and ranking tabulation by city clerk

Evaluation Committee Meetings

The Evaluation Committee is meeting to review and rank proposals from two firms for professional planning services under RFQ No. CM2024-02. The committee will appoint a chair and vice-chair, evaluate the proposals, and tabulate rankings. This is a procedural step in selecting a planning consultant.

• RFQ No. CM2024-02 for professional planning services
• Proposals from Design West Group and Kimley-Horn
• Evaluation and ranking of proposals
• Ranking tabulation by City Clerk

Commission Meeting

The Callaway Board of Commissioners will hold public hearings on three ordinances: renaming streets in Eastbay, a small-scale comprehensive plan amendment, and a rezoning for a quadplex at Seneca Ave. & Harvey St. They will also consider abandoning a right-of-way on Lake Drive, repealing the speed bump policy, and discussing stop signs and a grant process for Beacon Point Plaza.

• Ordinance 1094: Renaming certain streets in Eastbay
• Ordinance 1095: SSCPA for .549 acres at S.E. corner of Seneca Ave. & Harvey St.
• Ordinance 1096: Rezoning from R-7 to multi-family medium density at Seneca & Harvey
• Ordinance 1097: Abandonment of 35 ft of Lake Drive right-of-way
• Resolution 24-03: Repeal of speed bump policy (Resolution 18-12)

Planning Board

The Planning Board reviewed several land use requests, including a development order for Habitat Village and a rezoning for a quadplex. The board also voted to deny a request for a carwash in Overlay District #1.

• Approved renaming certain roads in Eastbay Subdivision
• Denied variance for a carwash at 5512 Hwy. 22
• Approved Development Order for Habitat Village Subdivision at 1100 block of S. Comet Ave.
• Approved Small Scale Comprehensive Plan Amendment and Rezoning for SE corner of Seneca Ave. & Harvey St.
• Pulled Fox Glenn Subdivision preliminary plat review due to lack of readiness

Commission Meeting

The Board of Commissioners will discuss several ordinances, including renaming streets in the Eastbay subdivision to match current address assignments. The meeting also includes discussions on rezoning, sidewalk projects, and personnel manual amendments.

• Ordinance No. 1094: Renaming streets in Eastbay Phase 1A (Laird Street to Fowler, Laird Drive to Godart, Carmen Street to Danley, and Singo Drive to Dauphin)
• Ordinance No. 1096: Rezoning request for the S.E. corner of Seneca Ave. & Harvey St.
• Resolution No. 24-01: LAP Supplemental Agreement for the Cherry St. Sidewalk Project
• Development Order: Habitat Village Subdivision at the 1100 Block of S. Comet
• FY24 Budget Amendment: Purchase of a new Vac Con Truck

Planning Board

The Planning Board reviewed several land use items including a rezoning request for S. Comet Ave and a voluntary annexation for N. Fox Ave. The board also considered street name updates for the Eastbay Subdivision and a variance for a potential car wash.

• Rezoning of 1139, 1149 S. Comet Ave and parcel south of 1149 S. Comet Ave from R-6 to R-5
• Voluntary Annexation application for 760 N. Fox Ave (Parcel ID 06006-030-000)
• Rezoning of 760 N. Fox Ave to Planned Development
• Street name changes in Eastbay Subdivision
• Variance request for a car wash at 5512 Hwy. 22 on N. Tyndall Pkwy

Evaluation Committee Meetings

The Evaluation Committee is meeting to score and rank proposals from three engineering firms for construction engineering and inspection services on the Cherry St. sidewalk project. The committee will appoint a chair and vice-chair, evaluate the proposals, and the city clerk will tabulate scores.

• Evaluation of proposals from Panhandle Engineering, Inc., SSR, Inc., and Neel-Schaffer, Inc.
• Appointment of committee chair and vice-chair
• Scoring tabulation by city clerk

Commission Meeting

The Callaway Board of Commissioners will hold a regular meeting on January 23, 2024, to consider several items, including two development order extensions, a budget amendment for a new firefighter, and a speed bump request on S. Kimbrel. The agenda also includes approval of minutes and financial statements, a presentation from the Bay County Sheriff's Office, and public participation periods.

• Development Order Extension for Alexandria Park
• Development Order Extension for Callaway Bayou Townhomes
• FY2024 Budget Amendment for New Fire Fighter Cost
• Speed Bump Request on S. Kimbrel
• Approval of minutes and financial statements for November and December 2023