Charlestown public meetings in 2021

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss several redevelopment items, including an update on the Wingham project, a facade program application, a Depot Street demolition, and a reimbursement request from DMD Homes. The agenda lists these as documents for review, indicating they will be discussed or decided upon.

• Wingham update with pictures
• CRC Facade Program application
• Depot Street demolition
• DMD Homes reimbursement request
• BTAgree Charlestown redevelopment agreement

The Commission approved a 3-month extension for facade improvements at 775 Main Street, approved the Baker Tilly services agreement amendment for the DCEC Quality Court project, and granted permission to obtain quotes for consolidating Depot Street parcels. All votes were 5-0. No other substantive decisions were made.

• Approved minutes from November 2, 2021 (5-0)
• Approved claims docket (5-0)
• Approved 3-month facade extension for 775 Main Street (5-0)
• Approved Baker Tilly general services agreement amendment (5-0)
• Approved January 11, 2022 meeting date (5-0)
• Granted permission to obtain quotes for Depot Street parcel consolidation

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is holding a regular meeting. The agenda includes reviewing meeting minutes from November 18 and a joint session from November 17, as well as approving claims, a PR voucher, and a fund appropriation report. No substantive decisions or discussions are listed beyond these routine administrative items.

• Review of minutes from 11-18-21 and joint minutes from 11-17-21
• Approval of claims (CLAIMS.PDF)
• Approval of PR voucher (PR VOUCHER.PDF)
• Review of fund appropriation report (FUND-APPROP REPORT.PDF)

The Charlestown Sanitary Board approved a $25,000 amendment to the 2021 JTL work order and a new 2022 work order not to exceed $50,000. The board also approved the agenda, prior meeting minutes, payroll, and claims. The Brysonwood agreement was not voted on; it will be presented to the Housing Authority first. An operations update covered a pipe failure, repairs, and a possible new laborer position, but no action was taken on the laborer.

• Approved the meeting agenda, 3-0
• Approved minutes from November 18, 2021, payroll voucher, and claims, 3-0
• Approved 2021 JTL work order amendment for $25,000, 3-0
• Approved 2022 JTL work order not to exceed $50,000, 3-0
• Adjourned the meeting, 3-0

Common Council

The Charlestown Common Council is meeting to consider an ordinance and a resolution, and to review claims, vouchers, and fund appropriation reports. The agenda includes approval of minutes from prior meetings. Specific details of the ordinance and resolution are not provided in the agenda text.

• Ordinance 2021-OR-26
• Resolution 2021 R 11
• Claims and PR voucher review
• Fund appropriation report
• Approval of minutes from 11-1-21 and 11-17-21 meetings

The Common Council approved the rezoning of 101 Market Street by a 3-2 vote, despite discussion about lack of constituent support and potential litigation. The Council also approved Resolution 2021-R-11, affirming $2.3 million in funding for the sewer plant design, and Ordinance 2021-OR-26, the year-end transfer ordinance, on final reading. An invoice for a boom truck at $29,300 was approved.

• Approved agenda 5-0
• Approved minutes and claims 5-0
• Approved Resolution 2021-R-11 for sewer plant design funding 5-0
• Approved Ordinance 2021-OR-26 on second and final reading 5-0
• Approved invoice for boom truck $29,300 5-0
• Approved rezoning of 101 Market Street 3-2

Board of Public Works

The Charlestown Board of Public Works is meeting to handle routine administrative items, including approving minutes, claims, and a fund appropriation report. They will also review a support document for work order 2021-03 related to CCMG 2021-2. No major policy decisions or public hearings are listed.

• Review of claims
• Fund appropriation report
• Work order 2021-03 CCMG 2021-2 support document

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to conduct routine business, including reviewing claims, fund appropriation reports, and payment vouchers. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Review of claims
• Review of fund appropriation report
• Review of payment vouchers

The Sanitary Board approved the agenda, minutes, payroll, and claims. Mayor Hodges reported that the Housing Authority committed $30,000 to the Brysonwood project, with the City covering the remaining ~$40,000; the Board will review the agreement. The Board discussed adding a laborer and agreed to pay overtime instead of flex time, but no formal decision was made on hiring.

• Approved agenda (3-0)
• Approved minutes from Nov 4, 2021, payroll, and claims (3-0)
• Approved adjournment (3-0)

Common Council

The Common Council and Sanitary Sewer Board held a joint executive session on November 17, 2021, to discuss litigation that is pending or threatened, as permitted under Indiana Code. No other subject matter was discussed, and no formal decisions were made during the session.

• Held executive session for litigation discussion (IC 5-14-1.5-6.1(B))
• Certified no other subject matter was discussed

Board of Public Works

The Charlestown Board of Public Works is meeting to review and approve minutes, vouchers, and contracts, including a Santa contract. The agenda is largely procedural, with no major policy decisions or public hearings listed.

• Approval of minutes from November 3, 2021
• Review of PR voucher
• Consideration of Santa contract 2021

Board of Zoning Appeals

The Board of Zoning Appeals will hold public hearings to discuss standards variance requests for two residential properties. Both requests involve the exterior covering materials for accessory garage buildings.

• Variance request for 8321 Poplar Dr. regarding exterior covering material and side setback on a garage/accessory building
• Variance request for 8117 Jorden Dr. regarding exterior covering material on a garage/accessory building

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to conduct routine business, including reviewing claims, payment vouchers, and a fund appropriation report. The agenda contains no major policy decisions or public hearings, only standard administrative items.

• Review of claims
• Review of payment vouchers
• Review of fund appropriation report

The Charlestown Sanitary Board approved a $70,000 repair contract with Dan Cristiani for Brysonwood, funded in part by a $30,000 contribution from the Housing Authority. The board also approved a $250 uniform allowance for new operator Rodger Fain. All motions passed 3-0.

• Approved agenda (3-0)
• Approved minutes, payroll voucher, and claims (3-0)
• Approved Dan Cristiani to proceed with Brysonwood repairs (3-0)
• Approved $250 uniform allowance for Rodger Fain (3-0)

Board of Public Works

This is a routine Board of Public Works meeting with an agenda consisting solely of linked documents (minutes, allowance, fund and appropriation, payable voucher) and a single 9:00 A.M. start time. No substantive decisions or discussions are listed.

• Approval of minutes from previous meeting
• Allowance document
• Fund and appropriation document
• Payable voucher

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially act on several property redevelopment proposals, including Quilters Cottage, Absolutely You DMD Homes, and a Dan Gregory property. They will also consider a survey work order and a development agreement. The agenda includes approval of prior minutes and a claims/fund report.

• Quilters Cottage at 263 Madison St redevelopment proposal
• Absolutely You DMD Homes at 324 Main Cross St redevelopment proposal
• Dan Gregory property at 991 Market St redevelopment proposal
• Kleinert Property graphic for 71.3 acres
• JTL Survey work order and BTAGree Charlestown redevelopment agreement

The Commission approved Resolution No. 2021-R-6 to accept a donation of approximately 71.3 acres from Shadow Lake Farm for park use, with a conservation easement. It also approved survey and appraisal contracts for the property, several facade improvement grants, a pay application for the Depot Street project, and tabled a Baker Tilly services agreement.

• Approved Resolution No. 2021-R-6 accepting Shadow Lake Farm land donation (5-0)
• Approved $16,500 survey contract with Jacobi Toombs and Lanz (5-0)
• Approved $1,800 appraisal contract with Associated Appraisals (5-0)
• Approved $8,051.54 facade grant for 263 Madison Street (5-0)
• Approved $7,150 facade grant for 324 Main Cross Street as one-time exception (5-0)
• Approved up to $9,950 facade grant for 991 Market Street (5-0)
• Approved three-month extension for 318 Main Cross Street facade grant (5-0)
• Approved $193,950 pay application for Depot Street project (5-0)

Common Council

The Charlestown Common Council is holding a regular meeting with a revised agenda. The agenda consists primarily of procedural items, including the approval of payable vouchers, a fund and appropriation report, and an allowance document. No substantive policy decisions or public hearings are listed.

• Payable voucher approval
• Fund and appropriation report
• Allowance document

The Common Council approved Ordinance 2021-OR-25, amending the 2021 salary ordinance to set the maximum part-time laborer rate at $18.00 per hour. The ordinance passed on first reading, rules were suspended, and it was approved on second and final reading, all by 4-0 votes. The council also approved the agenda, minutes, claims, and PR vouchers, and changed the December meeting to Wednesday, December 1 at 5:00 p.m.

• Approved agenda with added Ordinance 2021-OR-25 (4-0)
• Approved minutes of 10/4/2021, 10/18/2021 special, and 10/21/2021 special meetings, plus claims and PR voucher (4-0)
• Approved Ordinance 2021-OR-25 on first reading (4-0)
• Suspended rules for second reading of Ordinance 2021-OR-25 (4-0)
• Approved Ordinance 2021-OR-25 on second and final reading (4-0)
• Changed December council meeting to Wednesday, December 1 at 5:00 p.m. (4-0)

Common Council

The Charlestown Common Council is holding a special meeting for the second and final reading of Ordinance 2021-OR-19, which would change the zoning of a property at the corner of Market and Pike Streets from Downtown Historical to Planned Unit Development. This is the final vote on the ordinance.

• Second and final reading of Ordinance 2021-OR-19
• Zoning map change from Downtown Historical to Planned Unit Development
• Property located at corner of Market and Pike Streets

The Charlestown Common Council held a special meeting on October 21, 2021, and considered Ordinance 2021-OR-19, which would have changed zoning at 101 Market Street from DH: Downtown Historical/Industrial to Bl: Business for a development by Marian Development Group. After discussion of concerns about income thresholds, traffic, and visual impact, the ordinance failed on its second and final reading by a vote of 3-1. The meeting then adjourned.

• Ordinance 2021-OR-19 (zoning change at 101 Market Street) failed 3-1
• Motion to adjourn approved 4-0

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to review claims, a PR docket, fund appropriation reports, and minutes from the previous meeting. The board will also consider a resolution regarding the allocation to the sewer capacity fee fund.

• Resolution re allocation to sewer capacity fee fund (document 4817-5092-7615.2)
• Claims list
• PR docket
• Fund appropriation reports
• Approval of minutes from 10-7-21

The Sanitary Sewer Board approved an employment offer for a licensed operator at $90,000/year, approved Resolution 2021-R-7 to transfer $2.3 million for treatment plant design, and engaged Baker Tilly for an informal rate study. The board also heard updates on the Brysonwood lift station, treatment plant options, and grants.

• Approved agenda (3-0)
• Approved minutes, payroll voucher, and claims with correction (3-0)
• Approved employment offer for licensed operator at $90,000/year (3-0)
• Approved Resolution 2021-R-7 transferring $1.5M from ARPA and $800K from capital trust for plant design (3-0)
• Engaged Baker Tilly for informal rate study considering speculative growth (3-0)

Board of Public Works

The Board of Public Works is meeting to review and potentially act on claims, a docket, and fund documents, along with contracts and program files. The agenda lists several attachments, including a mentally ill persons item, an FTO program, and a carriage rides contract, but no specific actions are described. This appears to be a routine procedural meeting with no substantive decisions detailed in the agenda text.

• Claims document
• PR docket
• Fund document
• Mentally ill persons item (21.0825-A)
• Carriage rides contract 2021

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board will hold a public meeting on October 7, 2021, at 10 a.m. in City Hall chambers. The agenda lists only document reviews and approvals, with no specific action items detailed. Public comment is available on agenda items.

• Meeting open to public with sign-up for comment
• Live streamed on City of Charlestown Facebook page
• Review of claims, fund appropriation reports, and PR vouchers
• Approval of minutes from September 16, 2021

The Charlestown Sanitary Sewer Board approved two work orders totaling $300,000 for repairs to the Highway 62 and Spring Street lift stations, funded from the capacity fees fund. The board also voted to extend a job offer to a top-rated licensed operator candidate, with the mayor to negotiate terms. A notice of intent to serve water/sewer at 80 Market Street was approved pending legal review.

• Approved agenda (3-0)
• Approved minutes, payroll voucher, and claims (3-0)
• Approved Work Order 2 for Highway 62 lift station at $170,000 (3-0)
• Approved Work Order 3 for Spring Street lift station at $130,000 (3-0)
• Approved extending employment offer to top-rated licensed operator candidate (3-0)
• Approved Notice of Intent to Serve at 80 Market Street pending legal review (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting in executive session to receive information about and interview prospective employees, as allowed under state law. No public decisions or discussions are on the agenda; the session is limited to personnel matters.

• Executive session at 9:30 a.m. on October 7, 2021, at 304 Main Cross Street
• Purpose: interview prospective employees under I.C. 5-14-1.5-6.1(b)(5)

The Sanitary Board met in executive session on October 7, 2021, under Indiana Code §5-14-1.5-6.1(b)(3), which permits closed sessions for receiving information about and interviewing prospective employees. No other subject matter was discussed, and no formal decisions were made during the session.

• Held executive session to interview prospective employees (unanimous attendance by present members)

Board of Public Works

The Charlestown Board of Public Works is holding a regular meeting. The agenda includes reviewing and approving the minutes from the previous meeting, as well as claims, fund transfers, and payroll documents. No specific projects or decisions are detailed in the agenda text.

• Review of meeting minutes
• Review of claims
• Review of fund transfers
• Review of payroll

The Charlestown Board of Public Works and Safety approved the purchase of a new police K9 from Shallow Creek Kennel for $8,500 and training by Police Service Dog K9 Consultants for $7,200. The decision was made after Chief Wolff reported that donations covered the costs and that K9 Franco is retiring. The board also approved the agenda, prior meeting minutes, claims, and payroll vouchers, all by unanimous votes.

• Approved purchase of K9 from Shallow Creek Kennel for $8,500 (3-0)
• Approved $7,200 for K9 training by Police Service Dog K9 Consultants (3-0)
• Approved agenda (3-0)
• Approved minutes from 09/16/2021, claims, and payroll voucher 09/13/21 to 09/26/2021 (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to consider a fourth amendment to the development agreement for the Renaissance project, along with releasing mortgages on three Jackson Way properties. The agenda also includes conflict waivers for TWG and a submittal for Renaissance Park Lot 2. Most items are routine approvals or updates.

• Fourth amendment to development agreement (Renaissance)
• Release of mortgage for Akemon at 125 Jackson Way
• Release of mortgage for Mason at 132 Jackson Way
• Release of mortgage for Nichols at 124 Jackson Way
• Conflict waivers for TWG.DF and TWG.MARIAN

The Charlestown Redevelopment Commission approved a revision to the Renaissance II development agreement to allow more residential and less commercial development, adding 24 apartments on Lot 2. The commission also approved a 90-day extension for a facade improvement, committed an additional $30,000 to the facade program, approved lien releases, and approved conflict waivers.

• Approved minutes of Aug 3, 2021 meeting (3-0, 1 abstention)
• Approved claims (4-0)
• Approved 90-day extension for Tim Zeis facade project (4-0)
• Committed additional $30,000 to facade improvement program (4-0)
• Approved lien releases for 124, 125, 132 Jackson Way and authorized president to sign remaining releases (4-0)
• Approved revision to Renaissance II development agreement (4-0)
• Approved conflict waivers for Wheatley Group and two private companies (4-0)

Common Council

The Charlestown Common Council is meeting to consider four ordinances (ORD 20-23) and approve claims and a payroll voucher. The agenda also includes reviewing fund documents and minutes from previous meetings. The specific content of the ordinances is not detailed in the agenda text.

• Consideration of four ordinances (ORD 20, ORD 21, ORD 22, ORD 23)
• Approval of claims (CLAIMS.PDF)
• Approval of payroll voucher (PAYROLL VOUCHER.PDF)
• Review of fund documents (FUND.PDF)
• Approval of minutes from September 9 and September 22 meetings

The Charlestown Common Council approved the 2022 budget on first reading and authorized a levy appeal for an additional $69,238.00. It also approved several ordinances on second and final reading, including rezoning at 989 Market Street, appropriations for Bethany Road and American Rescue Plan funds, and salary increases for city employees and elected officials. All votes were 5-0.

• Approved 2022 budget ordinance on first reading (5-0)
• Approved resolution to appeal maximum levy increase for $69,238 (5-0)
• Approved rezoning of 989 Market Street on second and final reading (5-0)
• Approved ordinance for final payment on Bethany Road (5-0)
• Approved ordinance appropriating $388,775.93 from American Rescue Plan (5-0)
• Approved ordinance increasing city employee compensation by 4% (police 2%) (5-0)
• Approved ordinance increasing elected officials' salaries by 2% (5-0)

Common Council

The Common Council approved Ordinance 2021-OR-15, which raises wastewater utility rates in phases, and Resolution 2021-R-8, adopting a community investment plan for ARPA funds. The ARPA funds will cover revenue shortfall and support wastewater infrastructure. The council also moved its September meeting to September 9 due to Labor Day.

• Approved agenda (5-0)
• Approved minutes of 07/08/21, claims, and PR voucher (5-0)
• Approved Ordinance 2021-OR-15 on second reading, raising wastewater rates in phases (5-0)
• Approved Resolution 2021-R-8, adopting ARPA community investment plan (5-0)
• Moved September council meeting to Thursday, September 9, 2021 (5-0)

Board of Public Works

The Board of Public Works and Safety approved a contract with William Perry McCall to serve as City Attorney starting October 1, 2021, at a base rate of $5,000 per month. The board also approved a $6,420 invoice for grass cutting from Jerry Vest and approved the minutes, claims, and payroll voucher from the prior period. No public comments were made, and the meeting adjourned after routine items.

• Approved $6,420 grass cutting invoice from Jerry Vest (3-0)
• Approved minutes from 09/01/2021, claims, and payroll voucher (3-0)
• Approved City Attorney contract with William Perry McCall at $5,000/month (3-0)

Sanitary Sewer Board

The Charlestown City Council is meeting to conduct routine business, including approving minutes, claims, and payroll. The main item is a public hearing on Ordinance 2021-OR-15, which would amend wastewater utility rates and charges. The council will also discuss the ARP plan and a draft 2022 budget.

• Public hearing on Ordinance 2021-OR-15 amending wastewater utility rates
• Approval of prior meeting minutes from 07/08/2021
• Current claims and payroll allowance docket for 07/04/2021 to 07/31/2021
• Discussion of ARP Plan
• 2022 Budget draft presentation

The Charlestown Sanitary Sewer Board met and approved the agenda, the September 2, 2021 minutes, the payroll voucher from August 29 to September 11, and the claims, all by a 2-0 vote. No public comment was given. Updates were provided on the Brysonwood lift station, the new plant, and the treatment plant, but no decisions were made on those items.

• Approved agenda (2-0)
• Approved minutes from September 2, 2021 (2-0)
• Approved payroll voucher from August 29 to September 11 (2-0)
• Approved claims (2-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting in executive session to receive information about and interview prospective employees, as allowed under Indiana law. No public decisions or discussions are listed on this agenda.

• Executive session for prospective employee interviews under I.C. 5-14-1.5-6.1(b)(5)

The Sanitary Board met in executive session on September 16, 2021, at 9:00 a.m. at City Hall. The session was held under I.C. §5-14-1.5-6.1(b)(3) to receive information about and interview prospective employees. The board certified that no other subject matter was discussed beyond what was specified in the public notice. No formal decisions were made during this session.

• Held executive session to interview prospective employees, per I.C. §5-14-1.5-6.1(b)(3)
• Certified that no other subject matter was discussed beyond the public notice

Common Council

The Charlestown Common Council is meeting to handle routine business and hold a public hearing on the 2022 budget. The council will also consider an ordinance for additional sidewalk appropriations and approve contracts.

• Public hearing on 2022 budget
• Ordinance 2021-OR-16: additional appropriation for sidewalks
• Approval of prior meeting minutes from 8/2/21
• Payroll allowance docket from 8/1/21 to 8/29/21
• Current claims

The Common Council approved three ordinances: a $50,000 transfer from Local Roads & Streets to Sidewalks (2021-OR-16), and first readings to rezone 989 Market Street (2021-OR-18) and 101 Market Street (2021-OR-19). The 2022 budget (2021-OR-17) was discussed but not voted on; the meeting was recessed to September 22, 2021 to continue budget talks and possibly approve the two rezoning ordinances.

• Approved agenda with four added ordinances (2021-OR-16 through 19), 5-0.
• Approved minutes of 08/02/2021 and claims/PR vouchers from 08/01/2021 to 08/29/2021, 5-0.
• Approved Ordinance 2021-OR-16 (additional appropriation of $50,000 from Local Roads & Streets to Sidewalks) on first, second, and final readings, 5-0.
• Approved first reading of Ordinance 2021-OR-18 to rezone 989 Market Street from DH: Downtown Historical to BI: Business, 5-0.
• Approved first reading of Ordinance 2021-OR-19 to rezone 101 Market Street from DH: Downtown Historical/Industrial to BI: Business, 5-0.
• Did not approve second reading of Ordinance 2021-OR-19; council members wanted more review.
• Tabled the 2022 budget (Ordinance 2021-OR-17) after discussion; no vote taken.
• Approved recessing the meeting to reconvene on September 22, 2021, 5-0.

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to review routine administrative items: prior meeting minutes, fund and appropriation reports, claims, and a permit docket. No substantive policy decisions or projects are listed on the agenda.

• Review of meeting minutes
• Fund report
• Appropriation report
• Claims
• Permit docket

The board received updates on treatment plant compliance, with ammonia and E. coli exceedances noted, and discussed three options for a new plant funded by $575,000 from River Ridge. No formal decisions were made beyond routine approvals of agenda, minutes, and claims.

• Approved agenda (3-0)
• Approved minutes from August 19, 2021, payroll voucher, and claims (3-0)
• Adjourned meeting (3-0)

Board of Zoning Appeals

The provided agenda contains only a placeholder for a Board of Zoning Appeals meeting. No specific cases, ordinances, or discussions are detailed in the text.

Sanitary Sewer Board

The board will conduct its regular business as outlined in the provided agenda documents. The meeting includes reviews of claims, vouchers, and financial reports.

• Review of claims and vouchers
• Appropriation report
• Fund report
• Electronic meetings policy resolution

The Charlestown Sanitary Sewer Board approved $10,583.80 in charge-offs for accounts that cannot be collected due to the COVID-19 disconnection moratorium. The board also adopted a policy for electronic meetings after the state of emergency, approved recalibration of a lab spectrometer, and discussed but tabled several treatment plant repairs pending further information.

• Approved agenda (3-0)
• Approved minutes, payroll voucher, and claims (3-0)
• Approved charge-offs of $8,632.80 and $1,951.00 (3-0)
• Adopted Resolution 2021-R-06 on electronic meeting policy (3-0)
• Approved DR3900 spectrometer recalibration at $1,520 (3-0)
• Tabled purchase of UV bulbs/controls pending e-coli results
• Requested additional cost breakdown for biolac system repairs
• Adjourned (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to handle routine administrative business, including approving minutes from the July 15 meeting, reviewing and possibly approving claims and vouchers, and examining fund and appropriation reports. No major policy decisions or public hearings are listed on the agenda.

• Approval of minutes from 7-15-21 meeting
• Review of PR voucher dated 8-5-21
• Review of claims from 7-15-21
• Review of fund report
• Review of appropriation report

The Charlestown Sanitary Board approved $18,260 for parts to repair UV lights at the treatment plant, with a 3-0 vote. The board also received updates on lift station evaluations, a pump repair quote, and staffing issues. No other substantive decisions were made.

• Approved $18,260 for UV light repair parts (3-0)
• Approved agenda (3-0)
• Approved minutes from July 15, 2021, payroll voucher, and claims (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to review routine financial reports, including claims and fund reports, and to consider documentation related to the Big G project. The agenda consists primarily of procedural items and document reviews.

• Review of claims and fund reports
• Review of Big G final documentation
• Approval of previous meeting minutes

The Redevelopment Commission approved the lowest responsive bid of $225,500 from Basham Construction & Rental Company for the Depot Street Revitalization Project, and authorized the president to sign the Notice of Award and Agreement. The commission also approved minutes, claims, and a lien release for 117 Jackson Way. No other formal decisions were made; other items were informational updates.

• Approved minutes of July 15, 2021 (4-0)
• Approved claims (4-0)
• Approved lien release for 117 Jackson Way (4-0)
• Approved $225,500 bid from Basham Construction for Depot Street project (4-0)

Common Council

The Common Council approved Ordinance 2021-OR-15, which raises wastewater utility rates in phases starting in 2021, and Resolution 2021-R-8, adopting a community investment plan for ARPA funds. The ARPA plan uses $388,775.93 to replace revenue shortfalls and $1.5 million for wastewater infrastructure. The council also moved its September meeting to September 9 due to Labor Day and reviewed a draft budget for 2021.

• Approved Ordinance 2021-OR-15 wastewater rate increase (5-0)
• Approved Resolution 2021-R-8 ARPA community investment plan (5-0)
• Moved September council meeting to September 9, 2021 (5-0)
• Approved agenda (5-0)
• Approved minutes and claims vouchers (5-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to review several documents, including a development agreement draft, an office lease for the North Clark Outreach Center, and a recommendation from the OCRA Phase 3 Review Committee. The agenda lists these items for discussion or action, but no specific decisions are detailed in the provided text.

• Development agreement draft dated 7/13/2021
• Office lease for North Clark Outreach Center
• OCRA Phase 3 Review Committee recommendation
• Claims for 7/15/2021 meeting
• RFPQ responses from GM, Cristiani, and JTL

The Commission opened bids for the Depot Street demolition and, after review, awarded the contract to Basham Construction & Rental Company, Inc. for $225,500, authorizing Ms. Ennis to execute the agreement. It also approved a lease with the North Clark Outreach Center, funded 16 small businesses under the OCRA COVID-19 CDBG grant program, and approved a development agreement for the DCEC Quality Court Project.

• Approved minutes of the June 1, 2021 regular meeting, 5-0.
• Approved claims, 5-0.
• Approved funding for 16 businesses totaling $150,000 under the OCRA COVID-19 CDBG Small Business Grant Program, 5-0.
• Approved a lease with the North Clark Outreach Center for $10/year, 5-0.
• Awarded the Depot Street demolition bid to Basham Construction & Rental Company, Inc. for $225,500, 5-0.
• Approved the GM Development team to proceed with the scoping period for the 5C Parcel Infrastructure BOT project, 5-0.
• Approved the development agreement for the DCEC Quality Court Project, 5-0.
• Adjourned the meeting, 5-0.

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to review and approve routine financial documents, including claims, a fund report, an appropriation report, and a resolution regarding expenditure policy. The agenda lists only these items, with no other substantive decisions or discussions noted.

• Review of claims for 7-15-21
• Fund report review
• Appropriation report review
• Resolution re expenditure policy (document 4850-8660-4785.1)

The Charlestown Sanitary Sewer Board approved Resolution 2021-R-05, a revised memorandum of understanding with River Ridge Development Authority for a joint READI grant application, after Jeffersonville withdrew. The board also authorized Mayor Treva Hodges to make purchases up to $5,000 without prior approval, and approved a 90-day temporary licensed operator contract with Aqua Utility Services at $12,000 per month. All motions passed 3-0.

• Approved Resolution 2021-R-05, repealing the initial resolution and approving the revised MOU with River Ridge for the READI grant application
• Authorized Mayor Treva Hodges to execute the final MOU and submit the joint application to Our SoIN RDA
• Granted the Mayor authority to make purchases up to $5,000 without board approval until a permanent operator is hired
• Approved a 90-day temporary licensed operator contract with Aqua Utility Services at $12,000 per month
• Approved the agenda and the minutes from July 1 and July 9, 2021, with corrections, plus payroll and claims

Board of Zoning Appeals

The Board of Zoning Appeals is holding a meeting on July 12, 2021. The agenda contains only the meeting item and references to a cover document and a meeting package, with no specific cases or actions listed.

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting in executive session via Zoom to discuss a job performance evaluation of an employee, as permitted under Indiana law. This is a closed session, so no public decisions or discussions are expected.

• Executive session for employee job performance evaluation under I.C. 5-14-1.5-6.1(b)(9)

The Sanitary Board met in executive session on July 9, 2021, to discuss a job performance evaluation of an employee, as permitted by state law. No other subject matter was discussed beyond what was specified in the public notice.

• Held executive session per IC 5-14-1.5-6.1(b)(9) to discuss an employee job performance evaluation.
• Certified that no other subject matter was discussed beyond the public notice.

Common Council

The Common Council approved several ordinances, including a wastewater rate increase (OR-15) with phased rates rising from $35.48 to $61.85, and additional appropriations for paving ($124,222.02), police equipment ($42,471.57), and infrastructure/quality of life/technology ($230,000, amended to shift $17,500 to Quality of Life). They also approved a resolution for READI grant applications and a $7,000 lawsuit settlement. All votes were 5-0.

• Approved Ordinance 2021-OR-10: $124,222.02 from MVH Restricted Funding for paving (5-0)
• Approved Ordinance 2021-OR-12: $42,471.57 from LOIT Fund for police equipment and supplies (5-0)
• Approved amended Ordinance 2021-OR-13: $230,000 from EDIT Fund, with $17,500 moved from Technology to Quality of Life (5-0)
• Approved Ordinance 2021-OR-14: created separate sewer capacity fee fund and discontinued water subsidy program (5-0)
• Approved Ordinance 2021-OR-15: raised wastewater rates, phased from $35.48 to $61.85 per 4,000 gallons (5-0)
• Approved Resolution 2021-R-7: authorized President Pro Tempore to execute MOU for READI grant applications (5-0)
• Approved $7,000 settlement for lawsuit filed in January 2020, to be paid within 7 days (5-0)
• Approved minutes, claims, and PR voucher for June-July 2021 (5-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review routine financial documents, including claims, an appropriation report, a fund report, and a purchase requisition voucher. The agenda is largely procedural, with no specific decisions or public hearings listed.

• Review of claims for 7-1-21
• Appropriation report review
• Fund report review
• Purchase requisition voucher for 7-1-21

The Sanitary Board approved Resolution 2021-R-03, recommending the Common Council enter a non-binding memorandum of understanding with River Ridge Development Authority and Jeffersonville to submit a joint READI funding application by July 20. They also approved a Baker Tilly engagement letter for advisory services, authorized a letter of intent to serve the 990 Market Street development, and allowed purchase of smoke testing equipment for about $4,500. All motions passed 3-0, with one abstention on the June 17 minutes.

• Approved Resolution 2021-R-03 for READI joint application
• Approved Baker Tilly engagement letter
• Authorized letter of intent to serve 990 Market Street
• Allowed purchase of smoke testing equipment at ~$4,500
• Approved agenda and June 17 minutes (2-0, one abstention)

Board of Public Works

This Board of Public Works meeting has no published agenda. The only item listed is a note directing readers to review the minutes for any actions or discussions.

The Board approved donating the city-owned property at 175 Maple Street to Habitat for Humanity, which will build a new house there. It also approved a $600 contract for the Paul Boggs Band to play in Greenway Park, a janitorial contract with Carrie Prince, and changing the dog park to free access with key fob control. All votes were 3-0.

• Approved transferring 175 Maple Street property to Habitat for Humanity (3-0)
• Approved Paul Boggs Band contract for $600 for a June performance in Greenway Park (3-0)
• Approved one-year janitorial contract with Carrie Prince effective May 1, 2021 (3-0)
• Approved making the dog park free with key fob access and signed rules form (3-0)
• Approved agenda with added janitorial contract and dog park discussion items (3-0)
• Approved minutes from 05/19/2021 and claims/payroll voucher 05/17-05/30/2021 (3-0)

Common Council

The Common Council approved Ordinance 2021-OR-11 on first and second reading, changing the lead labor rate from $30 to $25 per hour, replacing a previously rejected ordinance. The council also discussed the Capital Improvement Plan, American Rescue Plan funds, and the 2022 budget timeline, but took no formal action on those items.

• Approved Ordinance 2021-OR-11 on first reading (5-0), revising lead labor rate to $25/hour.
• Suspended rules to allow second reading of Ordinance 2021-OR-11 (5-0).
• Approved Ordinance 2021-OR-11 on second and final reading (5-0).
• Adjourned the meeting (5-0).

Common Council

The Charlestown Common Council voted 5-0 to end the COVID-19 state of emergency, approved several ordinances including the ARP Coronavirus Local Fiscal Recovery Fund, TIF fund designations, and a grant fund for small business and social worker support. A proposed sewer employee compensation ordinance failed on first reading after a motion to amend the lead laborer rate was rejected. The council also approved an amended agenda and routine minutes and claims.

• Ended COVID-19 state of emergency (5-0)
• Approved Resolution 2021-R-6 on electronic meeting participation (5-0)
• Approved Ordinance 2021-OR-06 establishing ARP Coronavirus Local Fiscal Recovery Fund (5-0)
• Approved Ordinance 2021-OR-07 creating separate TIF funds (5-0)
• Approved Ordinance 2021-OR-08 creating OCRA/Small Business & Social Worker Grant Fund (5-0)
• Approved Ordinance 2021-OR-09 amending Capital Improvement Plan (5-0)
• Failed Ordinance 2021-OR-04 on sewer employee compensation (2-3)
• Changed July meeting date to July 8, 2021 (5-0)

Board of Public Works

There is no agenda provided for this meeting. The record indicates that no items were scheduled for discussion or decision.

The Board of Public Works and Safety approved a 7% increase in employee medical insurance premiums, a $150 BMS contract renewal, and a $46,500 media services contract with Underproduction Multi Media. It also approved making masks optional for fully vaccinated city hall staff and a $9,215 balloon glow contract for Founder's Day. All votes were 3-0.

• Approved adding medical insurance to agenda and agenda (3-0)
• Approved minutes and claims/payroll vouchers (3-0)
• Approved making masks optional for city hall staff (3-0)
• Approved 7% medical insurance premium increase (3-0)
• Approved employee medical premium increases (3-0)
• Approved BMS contract renewal at $150 annually (3-0)
• Approved Underproduction Multi Media bid of $46,500 for media services (3-0)
• Approved balloon glow contract with SkyCab Balloon Promotions for $9,215 (3-0)

Board of Public Works

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes for any actions taken.

The Board of Public Works and Safety approved installing stop signs with blinking lights at Stacy Road and Lost Creek Trail due to speeding data. It also approved a $750 band contract for Greenway Park, a $300 payment to a former operator for park water services, and received updates on grants, sewer board, auction, and permits.

• Approved stop signs with blinking lights at Stacy Road and Lost Creek Trail (3-0)
• Approved Willis Tucker Band Contract for $750 for May 7 performance (3-0)
• Approved $300 payment to Mike Perry for Family Activity Park water services (3-0)
• Approved agenda and minutes from 04/21/2021 (3-0)

Common Council

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes instead. No decisions or discussions are scheduled for public review.

• No agenda items listed

The Common Council approved a $600,000 payment from the Capital Trust Fund to Clark County for the Bethany Road Project (4-1), with Councilwoman Jackson voting no. They also approved Ordinance 2021-OR-05 on first and final readings, eliminating dog park fees and allowing refunds for those who return key fobs. Ordinance 2021-OR-04, amending sanitary board salaries, was tabled until the next meeting. Resolution 2021-R-5, authorizing a request for proposals under Indiana Code §5-23, was approved 5-0.

• Approved $600,000 payment to Clark County for Bethany Road Project (4-1)
• Approved Ordinance 2021-OR-05 eliminating dog park fees, first and final readings (5-0)
• Tabled Ordinance 2021-OR-04 on sanitary board salaries until next meeting (5-0)
• Approved Resolution 2021-R-5 authorizing RFP process under Indiana Code §5-23 (5-0)
• Approved agenda with added Bethany Road discussion (5-0)
• Approved minutes and claims from 04/05/2021 to 05/02/2021 (5-0)

Board of Public Works

This meeting has no published agenda. The only item listed is a note stating there is no agenda available and directing readers to review the minutes instead.

• No agenda items listed

The Charlestown Board of Public Works and Safety approved several items, including a $7,500 engagement letter with LLA Interior Design for City Hall updates, a $21,071.96 contract with Bruce Flooring to replace mini golf turf, and Resolution 2021-R-4 amending credit card issuance rules. The board also approved the Danbury Oaks sewer construction permit #2021-01 and noted the city received a $250,000 OCRA grant.

• Approved agenda with added sewer permit item (3-0)
• Approved minutes and claims/payroll vouchers (3-0)
• Approved LLA Interior Design engagement letter for $7,500 (3-0)
• Approved Resolution 2021-R-4 amending credit card policy (3-0)
• Approved Bruce Flooring for mini golf turf replacement at $21,071.96 (3-0)
• Approved Danbury Oaks sewer construction permit #2021-01 (3-0)

Common Council

This meeting has no published agenda; only minutes are available for review. The council is not listing any specific items for decision or discussion.

The Charlestown Common Council voted 5-0 to override Mayor Treva Hodges' veto of Ordinance 2021-OR-03, establishing a Sanitary Board separate from the municipal works board. The council also appointed Ryan Hodskins (3-year term) and Nathan Grimes (2-year term) to the board, and approved Clerk Treasurer Donna Coomer setting the board's bond amount per statute. Discussion on board member compensation was deferred to a future meeting.

• Overrode mayor's veto and approved Ordinance 2021-OR-03 on second/final reading (5-0)
• Appointed Ryan Hodskins to 3-year term on Sanitary Board (5-0)
• Appointed Nathan Grimes to 2-year term on Sanitary Board (5-0)
• Approved Clerk Treasurer to set bond amount per statute (5-0)
• Adjourned meeting (5-0)

Common Council

This meeting has no published agenda. The agenda text states only that there is no agenda available and directs readers to review the minutes.

The Common Council approved Ordinance 2021-OR-03 on its second and final reading, transferring sewage works to a Sanitary Board. The vote was 5-0. Mayor Hodges expressed concerns about the cost to ratepayers and said she may veto the ordinance within 10 days. The council also approved the agenda, minutes, and claims as listed.

• Approved adding Resolution 2009-R-9 on credit card usage to the agenda and approved the agenda 5-0.
• Approved the minutes of 03/01/21 and claims/PR vouchers from 03/01/2021 to 04/02/2021 5-0.
• Approved Ordinance 2021-OR-03 on second and final reading, transferring sewage works to a Sanitary Board, 5-0.
• Approved adjournment 5-0.

Board of Public Works

This meeting has no agenda available; the agenda text states only that there is no agenda and directs readers to review the minutes. No decisions or discussions are listed for this meeting.

• No agenda items listed

The Charlestown Board of Public Works and Safety approved several items: installing 4-way stop signs at Level and Main Streets, swearing in Trey Grace as a police officer, awarding an HVAC contract to The Cool Guys for $15,000, adopting the Parks Master Plan, and extending the mask mandate in City Hall through April. All votes were 3-0.

• Approved 4-way stop signs at Level and Main Streets (3-0)
• Approved swearing in Trey Grace as police officer (3-0)
• Approved HVAC contract to The Cool Guys for $15,000 (3-0)
• Adopted Parks Master Plan with guidelines (3-0)
• Extended mask mandate in City Hall until end of April (3-0)

Board of Public Works

The Board approved several items, including promoting Officer Darren Baker to Corporal, awarding a paving contract to Temple & Temple pending legal review, and extending Rick Wheeler's wastewater contract until April 30, 2021. They also approved the Baker Tilly engagement letter, a contract for a city auction, and modifications to Founder's Day events.

• Approved promoting Officer Darren Baker to Corporal (3-0).
• Approved Temple & Temple paving contract for $821,431.10, pending legal review (3-0).
• Approved Steve Heil contract for city auction at 12% fee (3-0).
• Approved Baker Tilly engagement letter (3-0).
• Extended Rick Wheeler's wastewater contract to April 30, 2021 (3-0).
• Approved closing Short Street on Saturdays in April for pop-up vendors and Founder's Day changes (3-0).
• Approved minutes and claims from 03/01/2021 to 03/14/2021 (3-0).

Board of Public Works

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes for any actions taken.

The Board approved two police General Orders: one revising rank structure and longevity, and one establishing the rank of Corporal. The board also approved the agenda, prior minutes, claims, and payroll voucher. No public comment was made, and no other formal decisions were taken.

• Approved General Order 21.0210-A revising police rank structure and longevity
• Approved General Order 21.1602-A establishing the rank of Corporal
• Approved the meeting agenda 3-0
• Approved minutes from 02/07/2021, claims, and payroll voucher 3-0
• Adjourned the meeting 3-0

Common Council

This meeting has no published agenda. The only item listed is a placeholder indicating that no agenda is available and directing readers to review the minutes.

The Charlestown Common Council approved several resolutions and ordinances, including a wastewater system assessment presentation, interlocal agreements, bond refunding, and a CARES Act appropriation. The council also approved the first reading of an ordinance establishing a Sanitary Board, with corrections to dates, despite opposition from the mayor.

• Approved agenda and executive minutes from 2/22/21 (5-0)
• Approved minutes, claims, and PR vouchers for Feb 2021 (5-0)
• Approved Resolution 2021-R-1 for Bethany Road interlocal agreement (5-0)
• Approved Resolution 2021-R-2 for COVID-19 Relief Phase III grant application (5-0)
• Approved Resolution 2021-R-3 for bond refunding (5-0)
• Approved Ordinance 2021-OR-02 for CARES Act police salary and overtime appropriation (5-0)
• Approved first reading of Ordinance 2021-OR-03 establishing a Sanitary Board (5-0)
• Changed April meeting to April 8 and May meeting to May 5 (5-0)

Common Council

No agenda was provided for this meeting. The minutes are not available for review.

The Common Council met in executive session on February 22, 2021, to discuss interviews and negotiations with industrial or commercial prospects and the purchase or lease of real property, as authorized by Indiana Code. No formal decisions were made during the session, and the council certified that no other subject matter was discussed.

• Held executive session under IC 5-14-1.5-6.1(b)(4) for industrial/commercial prospect negotiations
• Held executive session under IC 5-14-1.5-6.1(b)(2)(D) to discuss real property purchase or lease

Board of Public Works

This meeting has no agenda available; the only item listed is 'No Agenda.' Residents are directed to review the minutes for any actions taken.

The Charlestown Board of Public Works and Safety approved the agenda, prior meeting minutes, and claims/payroll vouchers. It also approved $1,198.02 in wastewater and sanitation charge-offs for properties sold with outstanding charges, and launched an employee recognition program where staff can earn $25 gift certificates after 25 peer-nominated certificates.

• Approved agenda (3-0)
• Approved minutes from 02/03/2021 (3-0)
• Approved claims and payroll vouchers 02/01/2021-02/14/2021 (3-0)
• Approved $1,198.02 wastewater and sanitation charge-offs (3-0)
• Approved employee recognition program with $25 gift certificate after 25 certificates (3-0)

Board of Public Works

This meeting has no agenda available. The only item listed is a note directing readers to review the minutes for any actions or discussions.

• No agenda items listed

Common Council

This meeting has no published agenda. The only item listed is 'No Agenda,' directing readers to review the minutes for any actions taken.

Board of Public Works

This meeting has no agenda available. The only item listed is a placeholder indicating there is nothing to decide or discuss, and residents are directed to review the minutes for any prior actions.

The Board of Public Works and Safety approved the agenda, minutes, claims, payroll voucher, a Keystone software contract, and two JTL work orders, all by 3-0 votes. Mayor Hodges announced plans to apply for an OCRA grant to fund a social worker, with the position on hold pending the grant. No public comment was received.

• Approved agenda (3-0)
• Approved minutes from 01/06/2020 (3-0)
• Approved claims (3-0)
• Approved payroll voucher 01/03/2021-01/10/2021 (3-0)
• Approved Keystone Software, License and Maintenance Contract for $15,890 (3-0)
• Approved JTL work order R2021-01 for wastewater on-call services (3-0)
• Approved JTL work order R2021-02 for general services (3-0)

Board of Public Works

This meeting has no published agenda. The only item listed is a note directing readers to review the minutes for details. As such, there are no specific decisions or discussions to report.

The Charlestown Board of Public Works and Safety approved several personnel and administrative actions. Officer Ryan Rager was sworn in as a full-time police officer, and Officers Adam Clark and Eric Kruse were promoted to Sergeant. The board also approved new rental rates for the A&E Center, a legal services contract for City Attorney Mickey Weber, and declared a 2013 computer and Christmas light relays as surplus. All motions passed 3-0.

• Approved agenda and minutes from 12/16/2020 (3-0)
• Approved claims and payroll voucher for 12/14/2020-01/02/2021 (3-0)
• Approved Officer Ryan Rager as full-time police officer (3-0)
• Approved promotions of Officers Adam Clark and Eric Kruse to Sergeant (3-0)
• Approved A&E Center rental rate increases: Kitchen & Dining Room $200, Coomer Room $200, Entire Facility $300 (3-0)
• Approved legal services contract for City Attorney Mickey Weber (3-0)
• Approved declaring 2013 computer and Christmas light relays as surplus (3-0)

Redevelopment Commission

This meeting has no published agenda; only minutes are available for review. No decisions or discussions are listed.

The Commission approved the December minutes and claims, and elected Donna Ennis as President, Jim Adams as Vice-President, and Derek Coombs as Secretary, all by 3-0 votes. No formal decisions were made on development projects; the meeting focused on updates, including the Cherry Grove housing tax credit application, COVID-19 grant closeout, and the Highway 3/62 development plan public input process.

• Approved December 1, 2020 minutes (3-0)
• Approved claims (3-0)
• Elected Donna Ennis as President (3-0)
• Elected Jim Adams as Vice-President (3-0)
• Elected Derek Coombs as Secretary (3-0)

Common Council

This Common Council meeting has no published agenda. The only item listed is a placeholder stating there is no agenda and directing readers to review the meeting minutes.

• No agenda available for this meeting