Charlestown public meetings in 2023

Sanitary Sewer Board

The board is meeting to review operational documents, including CCTV specifications and a wastewater treatment utility report. The agenda consists of a list of reports and vouchers for review.

• CCTV Alternative Option 113023
• CCTV Specifications
• Charlestown WWT Utility Report 102023
• DMR Submission
• Claims and PR Vouchers

Board of Public Works

The Board of Public Works will meet to consider the adoption of a statewide deadly force policy and review several service contracts. The agenda also includes reviews of payroll, sanitation charge-offs, and sponsorship agreements.

• Adoption of ILEATB deadly force policy
• LFY sponsorship contract agreement
• Social worker contract review
• Review of sanitation charge-offs
• Review of payroll allowance docket

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to consider minutes from November meetings, a report from The Walsh Group, and claims for payment. The agenda includes documents related to 500 Pike Street and Depot Street but no specific votes or decisions are listed.

• Approval of minutes from November 8 and November 27 meetings
• Review of The Walsh Group November report
• Consideration of claims for payment (FUND.CLAIMS12052023RED.PDF)
• Documents on 500 Pike Street and Depot Street projects

Common Council

The Charlestown Common Council is meeting to consider two ordinances (2023-OR-17 and 2023-OR-18) and one resolution (2023-R-6), along with approving minutes, reports, claims, and a payroll allowance docket. The specific content of the ordinances and resolution is not detailed in the agenda.

• Ordinance 2023-OR-17
• Ordinance 2023-OR-18
• Resolution 2023-R-6
• Claims approval
• Payroll allowance docket

Disability Advisory Committee

The Charlestown Disability Advisory Committee is meeting to approve prior minutes, review past events including the Greenway Park Opening, Trail or Treat, and Light Up Charlestown, and discuss new business. The agenda is largely procedural with no major decisions listed.

• Approval or correction of prior meeting minutes
• Review of Greenway Park Opening event
• Review of Trail or Treat event
• Review of Light Up Charlestown event
• Discussion of additional new business items

Redevelopment Commission

The Redevelopment Commission is meeting in executive session to discuss strategy regarding a real property transaction, as permitted by state law. No public decisions or votes are scheduled.

• Executive session at 4:45 p.m. on November 27, 2023 at Charlestown City Hall
• Discussion of strategy for a real property transaction under I.C. 5-14-1.5-6.1(b)(2)(D)

Redevelopment Commission

The Charlestown Redevelopment Commission will hold a work session to discuss various matters pertaining to its business. The meeting will take place on November 27, 2023, at 5:00 p.m. or after a preceding executive session. The agenda is procedural and does not list specific items for decision or discussion.

• Work session to discuss redevelopment commission business

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially act on several redevelopment items, including a purchase and sale agreement for 501 Market Street, an application for 500 Pike Street, and a cemetery facade project. The agenda includes minutes from the previous meeting and an October report from the Technical Working Group.

• 501 Market Street purchase and sale agreement (accepted LOI 10.31.2023)
• 500 Pike Street application
• Cemetery facade project
• 330 Spring / 601-609 Main St application
• 2023-R-5 re 501 Market acquisition

Common Council

This is a procedural meeting with no substantive decisions listed. The agenda includes approval of minutes, claims, allowance docket, AP vouchers, and reports, all routine administrative items.

• Approval of October 2, 2023 minutes
• Claims approval
• Allowance docket
• AP vouchers
• Council reports

Board of Public Works

The meeting agenda consists of procedural documents including minutes from October 18, 2023, and various financial registers. No specific new projects or ordinances are detailed in the provided text.

• Review of October 18, 2023, meeting minutes
• Review of Accounts Payable Register
• Review of Board Allowance Docket

Disability Advisory Committee

This is a regular meeting of the Charlestown Disability Advisory Committee. The agenda includes only the meeting time and links to the agenda PDF and minutes from the September 11 meeting; no specific discussion items are listed.

• Meeting scheduled for 5:00 p.m.

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review and discuss financial claims, operational reports, and utility data for the Charlestown wastewater system. The agenda includes multiple supporting documents such as claims, reports, and a utility report for September.

• Review of claims and payment vouchers
• Discussion of DMR submission and sewer charge offsets
• Review of Charlestown WWT September utility report

Board of Public Works

The agenda consists of procedural documents including claims, vouchers, and reports. One item specifically addresses pregnancy and maternity leave.

• Pregnancy and maternity leave policy/item
• Review of claims and vouchers
• Sanitary charge offs

Advisory Plan Commission

The Charlestown Advisory Plan Commission is scheduled to meet on October 9, 2023, at 6:30 p.m. The agenda includes a meeting package (APC MEETING PACKAGE 10-09-2023.PDF) for review, but no specific items are listed in the provided text.

Board of Zoning Appeals

The Board of Zoning Appeals is meeting to consider variance requests and other zoning matters. The agenda includes only a reference to a meeting package with no specific items listed.

• No specific items detailed in the agenda text

Sanitary Sewer Board

The Sanitary Sewer Board is holding a meeting to discuss reports, claims, and vouchers. The agenda is largely procedural with no specific decisions or proposals listed.

• Review of claims and PR vouchers
• Discussion of reports

Board of Public Works

The Board of Public Works will review several documents including claims, reports, and contracts.

• Review of BMS HRA Agreement
• Grinch Contract 2023
• City of Charlestown Price Agreement

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to review its September report and an update on the Shadow Lake project. The agenda includes approval of previous meeting minutes and discussion of these documents.

• Review of September report
• Shadow Lake update

Common Council

The Charlestown Common Council will consider three ordinances (2023-OR-14, 2023-OR-15, 2023-OR-16) and review claims, reports, and the allowance docket. The meeting includes approval of previous minutes and a 6:00 p.m. start time.

• Ordinance 2023-OR-14
• Ordinance 2023-OR-15
• Ordinance 2023-OR-16
• Claims and reports review
• Allowance docket

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to discuss and potentially approve claims and reports. The agenda includes standard procedural items with no major decisions or public hearings listed.

• Review of claims (dollar amounts not specified in agenda text)
• Review of reports
• Approval of PR voucher

Board of Public Works

The Board of Public Works is reviewing documents related to the 2023 HSE service agreement and its first amendment. The agenda also includes claims, reports, and the allowance docket.

• 2023 Amendment No. 1 to HSE Service Agreement
• 2023 HSE Signed Service Agreement

Common Council

The Charlestown Common Council is holding a special meeting to review the 2024 budget and consider several ordinances and resolutions, including items 2023-OR-14, 2023-OR-15, 2023-OR-16, 2023-R-04, and 2023-R-05. The agenda lists these documents for discussion or action, but specific details are not provided in the agenda text.

• 2024 budget review
• Ordinance 2023-OR-14
• Ordinance 2023-OR-15
• Ordinance 2023-OR-16
• Resolutions 2023-R-04 and 2023-R-05

The Charlestown Common Council unanimously approved several 2024 salary increase ordinances and a budget ordinance. It also approved an interlocal agreement with Charlestown High School for a sidewalk. A resolution was adopted authorizing the levy appeal for $388,400 excess funds. All votes were 4‑0.

• Approved agenda (4-0)
• Approved minutes of 08/07/2023 and 09/07/2023, claims, and PR voucher (4-0)
• Approved Ordinance 2023-OR-14: 3% cost‑of‑living compensation increase (4-0)
• Approved Ordinance 2023-OR-15: 3% cost‑of‑living salaries for elected officials (4-0)
• Approved Ordinance 2023-OR-16: 2024 budget ordinance (4-0)
• Approved Resolution 2023-R-04: interlocal agreement with Charlestown High School for a sidewalk (4-0)
• Approved Resolution 2023-R-05: authorize levy appeal for $388,400 excess (4-0)
• Adjourned meeting (4-0)

Disability Advisory Committee

This is a procedural meeting of the Charlestown Disability Advisory Committee. The agenda lists only the meeting time and references documents for the agenda and prior minutes.

The committee approved the minutes from the August meeting. Members discussed planning for Community Days, the Trail & Treat event, and sensory-friendly train hours during the Christmas season.

• Approved August meeting minutes (5-0)
• Approved community survey for Community Days event

Board of Zoning Appeals

The Charlestown Board of Zoning Appeals is meeting to consider zoning appeals and related matters. The agenda includes a reference to a BZA package document, but no specific cases or details are listed in the provided text.

• Meeting scheduled for 6:30 P.M.
• BZA package document referenced for 09-11-2023

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review claims, vouchers, reports, and a liner repair project on Spring Street. The agenda includes approval of previous meeting minutes and discussion of financial documents.

• Review of claims and PR voucher
• Review of P-L report and general reports
• Spring Street liner repair project dated August 16, 2023

The Board approved a design review amendment for the plant and a liner repair at the Spring Street retention basin. A Notice of Intent to Serve was issued for a new Jiffy Lube location. The total project cost was updated to $4,375,000.

• Approved Amendment I cost of $2,075,000.00 for plant design review (3-0)
• Approved $6,798.00 contract with AmCon to repair Spring Street retention basin liner (3-0)
• Approved Notice of Intent to Serve for Jiffy Lube (3-0)
• Approved August 17 minutes, payroll voucher, and claims (3-0)

Common Council

The Charlestown Common Council will consider two ordinances (2023-OR-14 and 2023-OR-15) and the proposed 2024 budget. The meeting also includes approval of prior minutes and claims/reports.

• Ordinance 2023-OR-14
• Ordinance 2023-OR-15
• 2024 Budget

The special meeting of the Common Council on September 7, 2023, was called to order but did not proceed. No decisions were made because a quorum of members was not present.

Board of Public Works

The Board of Public Works will review several documents, including claims reports, allowance dockets, and contracts for events like Murder and Merriment.

• Review of BPW Claims and Reports
• Approval of BPW Allowance Docket
• Contract review for Murder and Merriment event

The Board of Public Works and Safety awarded a sidewalk contract and authorized a fundraiser for a historical marker. They also approved several claims and a contract for a bilingual book installation in Greenway Park.

• Awarded Water Street Sidewalk Project to Temple & Temple for $288,800.00 (3-0)
• Authorized city fundraiser for a historical marker for Lt. Col/Major George Slaughter (3-0)
• Authorized installation of bilingual book panels by Syncretic Press, LLC in Greenway Park (3-0)
• Approved contract for Christmas-themed murder mystery show by Murder and Merriment/George R. Snider III, pending W-9
• Approved honorary payments for acoustic showcase performers at Community Days (2-0)
• Approved claims including Gamerz Truck, LLC ($975.00), Fun Masters ($815.00), and Syncretic Press, LLC ($5,719.00) (3-0)
• Approved August 16, 2023 minutes and PR voucher (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially decide on a land transfer agreement and resolution for a substation parcel. The agenda includes review of previous minutes, a fund report, project updates (Shadow Lake, 380 Main Cross application), and a presentation. An executive session is also noticed.

• Land transfer agreement and resolution for substation parcel
• Shadow Lake project update
• 380 Main Cross application
• Fund report and claims for 09/05/2023
• Executive session notice

The Redevelopment Commission approved funding for sidewalk repairs on Water Street and authorized the transfer of land for an electric substation. The board also approved a facade grant and the purchase of maintenance equipment for Shadow Lake Park.

• Approved up to $300,000 for sidewalk repair and construction on Water Street from Main Street to Monroe Street (5-0)
• Adopted Resolution 2023-R-4 to transfer approximately 1.992 acres of Shadow Lake Property for an electric substation (5-0)
• Approved $4,026 facade grant for 380 Main Cross Street for awning replacement and tuckpointing (5-0)
• Authorized $10,600 purchase of a sidecutter mower from Abbott Farm Products for Shadow Lake Park (5-0)
• Approved August 1, 2023 and August 21, 2023 meeting minutes (5-0)
• Approved claims, including facade reimbursement for the Thomas Downs House (5-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss items in executive session. The agenda consists solely of a notice for a closed-door session, with no public action items listed.

• Notice of executive session for the Charlestown Redevelopment Commission

The Commission met in an executive session to discuss strategy regarding a potential real property acquisition within the City of Charlestown. No formal votes or final decisions were recorded in the minutes.

Redevelopment Commission

The Charlestown Redevelopment Commission is holding a special meeting to discuss a project at 840 Main Street. The agenda includes a document titled '840MAINSTRYBUILTRED.PDF', indicating a focus on this property.

• Discussion of 840 Main Street project
• Special meeting notice for August 21, 2023

The Commission approved a grant for Rvno Investments Group, LLC to fund facade improvements at 840 Main Street. The grant covers 50% of the project cost, up to a maximum of $10,000.

• Approved facade grant for 840 Main Street not to exceed $10,000 (5-0)

Sanitary Sewer Board

The board will review various administrative documents including claims, vouchers, and reports. The agenda includes the July report for the Charlestown WWT Utility.

• Review of claims and vouchers
• Review of monthly utility reports
• Review of charge offs

The Board awarded a construction contract for the water reclamation facility project to Pace Contracting LLC. The Board also approved sewer charge-offs and permitted the contractor to store equipment on-site. A bond closing is scheduled for September 29.

• Awarded water reclamation facility construction contract to Pace Contracting LLC for $39,878,000 (3-0)
• Approved charge-offs in the amount of $679.65 (3-0)
• Approved Pace Contracting to store equipment on-site (3-0)
• Approved August 17 agenda (3-0)
• Approved August 3 minutes, payroll voucher, and claims (3-0)

Board of Public Works

The agenda contains various administrative documents including claims, payroll dockets, and reports. The items listed are primarily procedural or related to internal record-keeping.

• Review of claims and payroll docket
• Sanitation charge-offs
• Southern Commons documentation

The Board of Public Works and Safety approved bids for the Monroe Street sidewalk and Southern Commons drainage projects. The board also approved two police promotions and the issuance of a duty weapon to a retiring major. Sanitation charge-offs totaling $248.52 were approved.

• Approved amended Monroe Street Sidewalk bid from Temple & Temple for $39,700.00 (3-0)
• Approved Southern Commons Drainage alternate design bid from Todd Mauk/Clark Nickles Excavating for $25,500.00 (3-0)
• Approved promotion of Sergeant Eric Kruse to Lieutenant and Corporal Jonathan Roederer to Sergeant (3-0)
• Approved issuance of department duty weapon to retiring Major Keith McDonald (3-0)
• Approved sanitation charge-offs on sold properties for $248.52 (3-0)
• Approved August 2, 2023 minutes, claims, and PR voucher (3-0)
• Tabled Water Street Sidewalk Project award pending legal and engineering review

Disability Advisory Committee

This meeting is a procedural gathering of the Disability Advisory Committee. The agenda lists only the meeting time and references documents for the agenda and prior minutes, with no specific items for discussion or decision.

The committee decided to host sensory times at the city tent during Community Days on Friday and Saturday from 6 P.M. to 9 P.M. Members also scheduled upcoming meetings for October 23 and November 13.

• Approved July meeting minutes (6-0)
• Decided to host sensory times at Community Days Friday and Saturday from 6 P.M. to 9 P.M.
• Scheduled meetings for October 23 and November 13 at 5 P.M.

Advisory Plan Commission

The Advisory Plan Commission is reviewing administrative changes to the Southern Commons and Springville Manor PUDs. The board is also conducting a public hearing for a 19-home subdivision at 1500 Market Street.

• Southern Commons PUD: request to change lot count from 4 to 6 at Grace and Faith intersection
• Springville Manor III & IV: administrative review of infrastructure and layout standards
• 1500 Market Street: proposed plat approval for 19 residential home subdivisions
• Resolution 2023-APC-10: request to add River Ridge Industrial zoning back into the city code
• Resolution 15-2023: public hearing regarding changes to maps, covenants, and building standards

The Advisory Plan Commission approved plat changes for Southern Commons and Springville Manor, and granted subdivision approval for the 19-home Aspen Meadows project. All three items passed with 4-0 votes.

• Approved Southern Commons PUD plat change from four to six lots (4-0)
• Approved Springville Manor PUD plat for sections 3 and 4 (4-0)
• Approved Aspen Meadows 19-home subdivision at Highway 3/Market Street and Monroe Street (4-0)

Common Council

The Charlestown Common Council is meeting to review minutes, reports, claims, and payroll, and to consider three ordinances: 2023-OR-08 on charitable roadblocks, 2023-OR-10 on SRF sewer bonds, and 2023-OR-13. The agenda includes these items for discussion or decision, but no further details are provided in the agenda text.

• Ordinance 2023-OR-08: Charitable roadblocks
• Ordinance 2023-OR-10: SRF sewer bonds
• Ordinance 2023-OR-13 (topic not specified)
• Claims and payroll docket review

The Common Council approved the issuance of revenue bonds for a new wastewater treatment plant and a $25,000 appropriation transfer for police vehicle repairs. An ordinance regarding charitable roadblocks was tabled until January. The 2024 proposed budget was distributed for future action.

• Approved Ordinance 2023-OR-10 for revenue bonds for new WWTP (5-0)
• Approved Ordinance 2023-OR-13 to transfer $25,000 from police health insurance to police vehicle repairs (5-0)
• Tabled Ordinance 2023-OR-08 regarding charitable roadblocks until January (5-0)
• Approved July 10 and July 26 minutes, claims, and PR voucher (5-0)
• Rescheduled September 6 meeting to September 7 at 6:30 PM

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to conduct routine business, including reviewing claims, payment vouchers, profit and loss statements, and other reports. No major decisions or public hearings are listed on the agenda.

• Review of claims
• Review of payment vouchers
• Review of profit and loss report
• Review of other reports

The Board approved the meeting agenda, July 20 minutes, and payroll and claims vouchers. Mayor Hodges stated that a part-time laborer will not be hired at this time due to financial considerations regarding televising equipment replacement.

• Approved meeting agenda (3-0)
• Approved July 20 minutes, payroll voucher, and claims (3-0)
• Denied hiring of part-time laborer

Board of Public Works

This is a routine procedural meeting of the Charlestown Board of Public Works. The board will review the agenda, approve minutes from the July 19, 2023 meeting, and consider claims and the payroll docket as listed in the attached documents. No substantive policy decisions or public hearings are indicated on the agenda.

• Review of BPW agenda for 08.02.2023
• Approval of minutes from July 19, 2023
• Consideration of claims (CLAIMS.PDF)
• Review of payroll docket (PAYROLL DOCKET.PDF)
• Review of reports (REPORTS.PDF)

The Board of Public Works and Safety approved a sweeping agreement with INDOT and corrected a contract amount for Inflicted Band. The board also approved the previous meeting's minutes and claims.

• Approved amended agenda (3-0)
• Approved July 19, 2023 minutes, claims, and PR voucher (3-0)
• Approved adjustment to Inflicted Band contract from $1,200.00 to $1,500.00 (3-0)
• Approved INDOT sweeping agreement for Market Street for $3,240.00 per year (3-0)

Redevelopment Commission

The Redevelopment Commission is meeting to discuss and potentially act on a fire department application regarding the property at 800 Park Street. The agenda also includes approval of previous meeting minutes and review of a claims fund report and a report from the Technical Working Group.

• 800 Park St. – Charlestown Fire Dept. application
• Claims fund report for August 2023
• TWG (Technical Working Group) July report
• Approval of July 5, 2023 meeting minutes

The Commission approved a grant for exterior door replacements at the Charlestown VFD and approved previous meeting minutes and claims. Members received updates on several infrastructure projects, including the Shadow Lake Park master plan and the Depot Street Revitalization.

• Approved July 5, 2023 meeting minutes (4-0)
• Approved claims (4-0)
• Approved grant for Charlestown VFD exterior doors for 50% of project cost, not to exceed $10,000 (4-0)

Common Council

The Charlestown Common Council is holding a special meeting to consider four ordinances: one regulating charitable roadblocks, one authorizing SRF sewer bonds, one establishing a Forest Edge account, and one authorizing certain advance payments. All items are up for decision at this meeting.

• Ordinance 2023-OR-08: Charitable roadblocks
• Ordinance 2023-OR-10: SRF sewer bonds
• Ordinance 2023-OR-11: Forest Edge account
• Ordinance 2023-OR-12: Authorizing certain advance payments

The Common Council approved the issuance of revenue bonds for the wastewater treatment plant and created accounts for the Forest Edge property. An ordinance allowing advance payments to contractors was passed, while a regulation for charitable roadblocks was tabled.

• Approved Ordinance 2023-OR-10 for issuance of revenue bonds for WWTP costs (5-0)
• Tabled Ordinance 2023-OR-08 regarding charitable roadblock rules and regulations (5-0)
• Approved Ordinance 2023-OR-11 to create Forest Edge Sinking Fund and General Account (5-0)
• Approved Ordinance 2023-OR-12 authorizing advance payments of up to 50% to contractors (5-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review and discuss standard operational reports, including claims, vouchers, and the June 2023 monthly report. The agenda consists entirely of routine administrative items with no major decisions or proposals listed.

• Review of claims and PR vouchers
• June 2023 monthly report (MRO)
• June utility report
• DMR submission

The Board approved the part-time hiring of Ethan Biggs at $15.00 per hour, pending verification that the expense will not affect an impending bond issuance. The Board also approved the meeting agenda and previous minutes and claims.

• Approved agenda (3-0)
• Approved July 6 minutes, payroll voucher, and claims (3-0)
• Approved hiring Ethan Biggs part-time at $15.00 per hour, contingent upon review by financial advisor (3-0)

Board of Public Works

The provided agenda consists of administrative documents and payroll records. No specific legislative actions or project descriptions are detailed in the text.

• Payroll docket review

The Board of Public Works and Safety approved a contract for culvert replacement at Sycamore and Poplar. They also approved contracts for a music performance and a fall art camp.

• Approved $4,400 quote from Temple & Temple for Sycamore & Poplar drainage culvert (2-0)
• Approved $600 contract for Outbreak band for Music in the Park (2-0)
• Approved contract for Redheaded Princess Designs fall art camp (2-0)
• Approved July 5, 2023 minutes, claims, and PR voucher (2-0)

Disability Advisory Committee

The committee is holding a regular meeting. The agenda includes review of prior meeting minutes and discussion of disability-related matters. No specific action items or decisions are listed.

• Review of June 12, 2023 meeting minutes
• General committee business discussion

Committee members reported accessibility assessments for multiple city parks, City Hall, and the Arts & Enrichment Center. The committee decided to email assessment notes to Marissa Knoebel for future Parks Department discussion. No formal policy changes or budget items were decided.

• Approved June meeting minutes (7-0)
• Decided committee members will email park assessment notes to Marissa Knoebel for Parks Department discussion

Common Council

The Charlestown Common Council will hold a rescheduled meeting on July 10, 2023, at 6:30 PM. The agenda includes consideration of Ordinance 2023-OR-08 and Ordinance 2023-OR-09, as well as bids for the wastewater treatment plant (WWTP). Also on the docket are approval of minutes from January 4 and June 5, 2023, a claims list, a payroll docket, and various reports. The specific content of the ordinances and bid details are not provided in the agenda listing.

• Ordinance 2023-OR-08
• Ordinance 2023-OR-09
• WWTP Bids

The Common Council issued a Notice of Intent to Award a construction contract for the wastewater treatment plant to Pace Contracting. They also approved a memorandum of understanding to split school resource officer costs equally with the school corporation and passed rules for charitable roadblocks.

• Approved Notice of Intent to Award WWTP construction bid to Pace Contracting for $39,878,000.00 (4-0)
• Approved Ordinance 2023-OR-09 to split school resource officer salary and benefits 50/50 with Greater Clark County School Corporation (4-0)
• Approved Ordinance 2023-OR-08 establishing rules and regulations for charitable roadblocks (4-0)
• Approved agenda (4-0)
• Approved minutes of 06/05/2023, revised minutes from 01/04/2023, claims, and PR voucher (4-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review reports, claims, and a vac truck quote for Charlestown. The agenda includes discussion of the May 2023 report and a DMR submission, but no specific decisions or proposals are detailed in the provided text.

• Review of Charlestown May 2023 report
• Review of vac truck quote
• Review of claims and vouchers
• Review of DMR submission

The Board awarded the wastewater treatment plant construction contract to Pace Contracting pending council approval and SRF funding. Additionally, the Board approved contracts for retention basin cleaning and truck tank epoxy coating. The May operator report confirmed 100% plant compliance with no overflows.

• Awarded wastewater treatment plant construction contract to Pace Contracting for $39,878,000 (3-0)
• Approved Robinson Pipe Cleaning quote for Spring Street Lift Station retention basin cleaning at approx. $20,000 (3-0)
• Approved Temple and Temple quote for flushing truck tank epoxy coating for $9,680.00 (3-0)
• Approved June 15 minutes, payroll voucher, and claims (3-0)
• Approved meeting agenda (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss an update on the Shadow Lake project. The agenda includes approval of previous meeting minutes and informational documents.

• Shadow Lake update discussion
• Approval of minutes from June 6, 2023, and June 20, 2023 meetings

The Commission approved the procurement of two appraisals for a property adjacent to Greenway Park containing an H & R Block building. The board also approved previous meeting minutes and current claims.

• Approved spending up to $5,000 for two appraisals of property adjacent to Greenway Park (4-0)
• Approved June 6, 2023 regular meeting minutes (5-0)
• Approved June 20, 2023 special meeting minutes (4-0)
• Approved claims (4-0)

Board of Public Works

The Board of Public Works is meeting to approve several contracts and agreements related to the Big Steel Train Community Days 2023 event, including contracts for bands, a food truck, and a school resource officer MOU. The agenda also includes approval of claims, payroll docket, reports, and minutes from the previous meeting.

• Big Steel Train Community Days 2023 contracts for bands (Inflicted Band, Jason Lee McKinney, Parts Unknown, Paul Boggs, Rusty Bladen)
• Gamerz Truck contract, insurance, and W9
• Greater Clark County School Corporation and Charlestown Police Department MOU for School Resource Officer (SRO) dated 2.17.2023
• Blaise Streets Community Days 2023 contract
• Approval of claims and payroll docket

The Board approved several contracts for Community Days entertainment and a mobile game theater. They also authorized the advertisement of bids for the Water Street Sidewalk Improvement Project and recommended a school resource officer salary agreement to the council.

• Approved recommendation to council for School Resource Officer MOU (3-0)
• Approved Community Days band contracts totaling $6,400 (3-0)
• Approved Gamerz Truck contract for $924.00 (3-0)
• Approved authorization to advertise bids for Water Street Sidewalk Improvement Project (3-0)
• Approved June 21, 2023 minutes and claims, including $7,350.00 for mowing (2-0)

Board of Public Works

The Board of Public Works is meeting to consider approval of the allowance docket, claims, and reports, as well as to approve the minutes from the June 7, 2023 meeting. The agenda consists of routine procedural items with no specific projects or financial amounts listed.

• Approval of allowance docket
• Approval of claims
• Approval of reports
• Approval of minutes from June 7, 2023

The Board of Public Works and Safety authorized a recommendation to the common council to amend the road-block ordinance. This change would have road-block charitable donations apply through the Board of Public Works. The board also approved previous meeting minutes and claims.

• Approved agenda (2-0)
• Approved June 7, 2023 minutes, claims, and PR voucher from 05/29/2023 to 06/11/2023 (2-0)
• Authorized recommendation to common council to amend road-block ordinance regarding charitable donations (3-0)

Redevelopment Commission

This is a procedural meeting of the Charlestown Redevelopment Commission. The agenda contains only a meeting notice and no specific items for discussion or decision.

The Commission approved a resolution to authorize the sale of the Depot Street Property and the signing of closing documents. The Commission also authorized the President to sign a billboard lease termination. An update was provided regarding a leak repair in the industrial park fire suppression system.

• Approved Resolution 2023-R-3 for the disposal of Depot Street Property (3-0)
• Authorized Commission President to sign billboard lease termination and related documents (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board is holding a rescheduled public meeting to review claims, reports, and other documents. The agenda consists of standard procedural items with no specific decisions or proposals detailed.

• Rescheduled meeting notice
• Review of claims
• Review of reports
• Review of PR voucher
• Review of P-L statement

The Board opened construction bids for the treatment plant from Pace Contracting and Dugan & Meyers. The Board voted to table these bids pending review by legal and engineering teams. A capacity fee increase ordinance is currently on hold.

• Approved meeting agenda (3-0)
• Approved June 1 minutes, May 28-June 10 payroll voucher, and claims (3-0)
• Tabled treatment plant construction bids for legal and engineering review (3-0)

Disability Advisory Committee

The Disability Advisory Committee is holding its regular meeting to elect officers and discuss procedural rules. The agenda includes introductions to door rules and Roberts Rules of Order, followed by general discussion.

• Election of officers
• Introduction to door rules
• Introduction to Roberts Rules of Order

The committee elected its first officers and established a monthly meeting schedule through September. Members divided assignments to assess the accessibility of seven pocket parks, the Arts & Enrichment Center, and the Family Activities Park.

• Elected Liz Hardy as President
• Elected Amy Benavides as Vice President
• Elected Ashley Tomes as Secretary
• Approved monthly meetings on the second Monday at 5 p.m. through September (6-0)
• Approved amendment to move July meeting to July 17

Board of Public Works

The Board of Public Works will consider claims, approve the payroll docket, and review minutes from the May 17 meeting. The agenda consists of routine procedural items with no substantive decisions or public hearings listed.

• Review and approval of claims
• Approval of payroll docket
• Approval of minutes from May 17, 2023

The Board of Public Works and Safety accepted a bid for the Depot project and granted a property easement for the Forest Edge development. The board also authorized the acquisition of donated playground equipment for the Little League Park.

• Approved $199,804 contract for Depot project (3-0)
• Approved general provision to acquire donated playground equipment pending legal review (3-0)
• Approved permanent parking and extended easement for Sharon Overton property (3-0)
• Approved May 17, 2023 minutes, claims including $800 for Big Steel Train, and PR voucher (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially decide on several items, including an excess TIF resolution, facade improvement applications for properties on Main Street, and a request for proposals. The agenda also includes routine reports on funds, projects, and an annual report presentation.

• Excess TIF resolution (CHARLESTOWN RDC-EXCESS TIF RESOLUTION 662023.PDF)
• Facade application for 820-830 Main (Coffee Cream)
• Facade application for 320 Main (Cross Bella Tax Service)
• Shadow Lake / Depot Street BOT update
• RFP dated 6/22/2023

The Commission approved two facade reimbursement grants totaling $14,525 and authorized appraisals for land disposal and potential property acquisition. It also passed a resolution stating there is no excess TIF revenue to pass through to taxing units.

• Approved $8,750 facade grant for 820 & 830 Main Street (5-0)
• Approved $5,775 facade grant for 320 Main Cross Street (5-0)
• Authorized Commission President to engage outside counsel for Industrial Park Fire Suppression issue (5-0)
• Approved appraisal quotes from MBHR ($2,450) and SJK Appraisals ($1,500) for Shadow Lake Property (5-0)
• Approved submission of RFP for Shadow Lake Property upon receipt of appraisals (5-0)
• Approved Resolution 2023-R-2 regarding no excess TIF revenue (5-0)
• Approved obtaining two appraisals for property near Family Activity Park (5-0)
• Approved May 3, 2023 meeting minutes and claims (5-0)

Common Council

The Charlestown Common Council is holding its regular meeting on June 5, 2023. The agenda includes approval of claims, payroll docket, and minutes from the May 1 meeting, along with reports. No specific policy items or public hearings are listed.

• Approval of claims
• Approval of payroll docket
• Approval of minutes from May 1, 2023

The council approved the meeting agenda and the minutes, claims, and PR voucher from the previous period. No substantive legislative decisions or fee changes were voted upon during the meeting.

• Approved meeting agenda (5-0)
• Approved Minutes of 05/01/2023, Claims, and PR voucher from 4/24/2022 to 05/28/2023 (5-0)

Sanitary Sewer Board

The Sanitary Sewer Board is holding a regular meeting to review claims, vouchers, and reports. No specific decisions or proposals are detailed in the agenda.

• Review of claims
• Review of PR vouchers
• Review of reports

The Board approved the meeting agenda and payroll vouchers from May 14 to May 27. No other substantive decisions were made during the meeting.

• Approved meeting agenda (3-0)
• Approved May 18 minutes, May 14-27 payroll voucher, and claims (3-0)

Sanitary Sewer Board

The board is meeting to discuss and potentially approve the April 2023 wastewater utility report, the sewer board docket, and minutes from a previous meeting. The agenda consists of procedural items with no specific decisions or proposals listed.

• Review of April 2023 Charlestown WWT Utility Report
• Approval of Sewer Board Docket
• Approval of Sewer Board Minutes

The Board approved the meeting agenda, previous minutes, and payroll claims. Members agreed to move the bid opening for a project to June 15 at 3:00 p.m. to accommodate contractor requests.

• Approved meeting agenda (3-0)
• Approved May 4 minutes, April 30 to May 13 payroll voucher, and claims (3-0)
• Rescheduled bid opening to June 15 at 3:00 p.m. with a 2:30 p.m. deadline

Board of Public Works

The Board of Public Works is meeting to consider several contracts and financial items, including a service agreement, the 2023 SkyCab event management agreement, band contracts for Lost Boys Balloon Glow and Music in the Park, and a contract for the Paul Boggs Band for a senior dinner. The board will also review and approve the payroll docket and claims reports.

• 2023 SkyCab event management agreement with City of Charlestown
• Lost Boys Balloon Glow 2023 band contract
• Music in the Park June 9th 2023 contract
• Paul Boggs Band senior dinner contract
• Payroll docket and claims/reports approval

The Board approved several contracts for upcoming community events and a COBRA administration renewal. A bid for the Family Activities Center was recommended for acceptance pending attorney review.

• Approved COBRA administration renewal ($0.65 per employee, $50 minimum, $150 renewal fee) (3-0)
• Approved SkyCab Balloon Promotions, Inc. contract for Balloon Glow at $2,250.00 (3-0)
• Approved Miami Nation of Indians contract for Founder’s Day event at $225.00 (3-0)
• Approved Paul Boggs Band contract for Senior Dinner at $600.00 (3-0)
• Approved revised Lost Boys contract for June 24 at $1,000.00 (3-0)
• Approved Big Steel Train contract for Music in the Park at $800.00
• Approved May 3, 2023 minutes, claims, and PR voucher (3-0)

Board of Zoning Appeals

The Board of Zoning Appeals will consider a variance request for lot size and setbacks at 1500 Market Street. No other new business is on the agenda. The meeting also includes routine approval of minutes and public comment.

• Variance request for lot size and setbacks at 1500 Market Street

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review claims, vouchers, and reports. The agenda includes only procedural items with no specific decisions or discussions listed.

• Review of claims (CLAIMS.PDF)
• Review of PR voucher (PR VOUCHER.PDF)
• Review of reports (REPORTS.PDF)

The board approved a $10,289.85 emergency repair for the flusher truck turbo. The Highway 62 main replacement is complete. A pump repair at the Highway 62 lift station is pending an estimate. The treatment plant is out for bid with bids due June 15.

• Approved agenda (3-0)
• Approved minutes from April 20 with correction (3-0)
• Approved payroll voucher and claims (3-0)
• Approved $10,289.85 emergency repair for flusher truck turbo (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss financial reports, claims, and project updates. Key items include a timeline for Charlestown Forest Edge bonds and an update on the Shadow Lake/Depot Street BOT project.

• Review of fund report and claims
• Charlestown Forest Edge bonds timeline
• Shadow Lake/Depot Street BOT update
• TWG April report

The Redevelopment Commission approved authorizing HMB to proceed with the design phase of the Madison Street reconstruction project (5-0). They also approved the April 4, 2023 meeting minutes and claims (both 5-0). The Commission received updates on several ongoing projects, including the Depot Street revitalization, Shadow Lake development, and the facade improvement program.

• Approved April 4, 2023 meeting minutes (5-0)
• Approved claims (5-0)
• Authorized HMB to move forward with design phase of Madison Street reconstruction (5-0)
• Agreed by consensus to allow Commission attorneys to work with Council attorney on Restaurant Revolving Loan Fund enabling ordinances
• Agreed to pay for Phase I of Family Activities Park improvements up to $250,000
• Commission President executed Corridor Study agreement with United Consulting on April 18, 2023

Board of Public Works

The Board of Public Works is meeting to consider several action items, including a final cleaning service agreement, event contracts for a picnic and a Santa event, and band contracts for Founders 2023. The agenda also includes approval of minutes, claims, reports, and an allowance docket.

• Cleaning service final agreement
• Picnic event contract
• My Local Santa event contract (incomplete)
• Band contract for Founders 2023 – Big Steel Train
• Band contract for Founders 2023 – Jason Lee McKinney Band

The Board of Public Works and Safety approved several routine items, including the hiring of Reserve Officer Bradley Hammers as a full-time replacement for Corporal Darren Baker, a 4% increase in health and dental insurance renewal with Anthem, and various contracts for events and services. All votes were unanimous 3-0.

• Approved hiring of Bradley Hammers as full-time police officer (3-0)
• Approved health and dental insurance renewal with 4% increase (3-0)
• Approved picnic table art program with $100 stipend (3-0)
• Confirmed private rental policy for staff limited to staff use only (3-0)
• Approved cleaning contract for A&E Center at $200/week (3-0)
• Approved Santa contract for Lincoln Crum at $500/day, total $3,500 (3-0)
• Approved two band contracts for Founders Day: Big Steel Train ($1,000) and Jason Lee McKinney Band ($1,200) (3-0)
• Extended Little League lease from May 31 to end of year (3-0)

Common Council

The Charlestown Common Council is meeting to discuss and potentially act on routine municipal business, including approving minutes, claims, and an allowance docket. The agenda includes consideration of Ordinance 2023-OR-06, but details are not provided in the agenda text.

• Consideration of Ordinance 2023-OR-06
• Approval of claims (CC Claims)
• Approval of allowance docket
• Approval of minutes from April 3, 2023

The Common Council approved Ordinance 2023-OR-06 to create the Industrial — River Ridge (IR) District. This action updates the city zoning and subdivision control ordinances to include specific use and development standards for the area. The change follows recent land sales and a previous omission from the 2016 zoning ordinance.

• Approved Ordinance 2023-OR-06 to establish the Industrial — River Ridge (IR) District (4-0)
• Approved meeting agenda (3-0)
• Approved 04/03/2023 minutes, claims, and PR voucher (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting at 10:00 A.M. The agenda lists attached documents covering claims, vouchers, reports, and a water meter situation, but no specific decisions or discussion items are described in the text provided.

• Claims and PR voucher documents
• March 2023 report and DMR submission
• Charlestown water meter situation and proposed meter location
• Monthly operating report (MRO) for March 2023

The Board approved payment for the repair of 420 linear feet of collapsed reinforced concrete pipe using the capacity fee fund. The Board also approved advertising the bid for the treatment plant on May 1.

• Approved $78,730.00 for sewer line repair and upgrade (2-0)
• Approved advertising the treatment plant bid on May 1 (2-0)
• Approved April 6 minutes, payroll voucher, and claims (2-0)
• Approved meeting agenda (2-0)

Board of Public Works

The Board of Public Works will review and potentially approve claims, payroll docket, and reports. A contract with Mr. Daniel Dietrich for the 2023 Science Camp is also up for discussion.

• Approval of claims and payroll docket
• Contract with Mr. Daniel Dietrich for 2023 Science Camp
• BMS POP Plan renewal

The Board of Public Works and Safety approved several vendor contracts for city maintenance, including a new lawn mower and drainage work. The board also authorized the execution of bid documents for the Depot Hangout expansion and approved a grant-funded intern program.

• Approved $5,900 bid from Temple & Temple for drainage pipe installation (3-0)
• Approved $7,501.52 bid from Southern Indiana Equipment for a new lawn mower (3-0)
• Approved $60 per treatment quote from TruGreen for square fertilizer and weed control (3-0)
• Authorized execution of bid documents for Depot Hangout expansion (3-0)
• Approved execution of Southern Indiana Works Intern Program agreement (3-0)
• Approved $150 renewal fee for BMS Premium Only Plan (3-0)
• Approved issuance of sidearm to retiring Corporal Darren Baker (3-0)
• Approved Summer Science Camp (3-0)

Advisory Plan Commission

The Charlestown Advisory Plan Commission will hold a public hearing regarding a request to change the zoning designation within the River Ridge Development Area. The proposal seeks to update the zoning text and maps to transition from IRR to IR zoning to align with the River Ridge Authority's standards.

• Public Hearing: Request for Approval of Resolution APC-2023-R10 regarding IRR zoning changes
• Proposed amendment to establish Industrial — River Ridge (IR) district
• Delegation of authority to the Planning Director for ministerial zoning approvals within the IR district

The Commission approved a resolution to restore River Ridge Industrial zoning to the city code. It also recommended approval of changes to maps, covenants, and building standards for the River Ridge area to streamline development reviews.

• Approved Resolution 2023-APC-10 to add River Ridge Industrial zoning back into the zoning code (4-0)
• Approved recommendation to City Council for Resolution 15-2023 regarding changes to maps, covenants, and building standards (4-0)
• Approved meeting agenda (4-0)
• Approved previous meeting minutes (4-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to discuss and potentially approve a sewer lateral maintenance policy, along with reviewing reports, claims, and an allowance report. The agenda includes a resolution for the policy and its exhibit.

• Resolution approving sewer lateral maintenance policy
• Exhibit A: Charlestown sewer lateral maintenance policy
• Review of reports and claims

The Board approved Resolution 2023-R-01 regarding service lateral responsibilities, pending final legal review. Two laborers were promoted to lead laborers with a pay increase to $26.25 per hour. The Board also approved the agenda and previous minutes.

• Approved Resolution 2023-R-01 regarding service lateral responsibility pending legal review (3-0)
• Promoted two laborers to lead laborers with pay increase to $26.25 per hour (3-0)
• Approved meeting agenda (3-0)
• Approved March 16 minutes, payroll voucher, and claims (3-0)

Board of Public Works

The agenda lists only attached documents with no specific items for discussion or decision. The meeting appears to be procedural, with no substantive actions described.

The Board approved a site design agreement with Hart’s Surveying & Engineering, LLC for the expansion of the Family Activities Park. Other approved actions included purchasing park equipment, installing basketball goals, and contracting bounce houses for city events.

• Approved Quality Court Easement agreement with Greater Clark County School Corporation (3-0)
• Approved $3,154.00 quote from The Park and Facilities Catalog for ADA picnic tables (3-0)
• Approved $8,847.00 quote from Agape Pools & Outdoor Escapes for three basketball goals (3-0)
• Approved $6,200.00 bid from Southern Concrete for Ashley Springs basketball court (3-0)
• Approved four Fun Masters bounce house contracts totaling $2,880.00 (3-0)
• Approved site design agreement with Hart’s Surveying & Engineering, LLC for Family Activities Park expansion (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially act on financial claims, a bond timeline for the Forest Edge project, and weekly reports on Quality Court and TWG. The agenda includes approval of prior meeting minutes and review of supporting documents.

• Review of funds and claims for April 4, 2023
• Charlestown Forest Edge bonds timeline document
• Quality Court weekly report for March 27-31, 2023
• TWG March report for March 2023
• Approval of March 21, 2023 meeting minutes

The Redevelopment Commission authorized funding for Phase 1 of The Depot project and approved engineering services for bank stabilization at Greenway Park. The Commission also authorized the President to sign a corridor study agreement following legal review.

• Approved up to $250,000 for Phase 1 improvements to The Depot (5-0)
• Authorized JTL to provide survey and design for Greenway Park bank stabilization for $27,500 (5-0)
• Authorized Commission President to sign Corridor Study agreement with United Consulting for $80,000 upon legal approval (5-0)
• Approved March 21, 2023 meeting minutes (5-0)
• Approved claims (5-0)

Common Council

The Charlestown Common Council is meeting to consider several items, including Ordinance 2023-OR-05, Resolution 2023-R-3, and a financing agreement for the Forest Edge project. The agenda also includes approval of minutes, claims, reports, and an allowance docket. No specific details are provided in the agenda text.

• Ordinance 2023-OR-05
• Resolution 2023-R-3
• Forest Edge project financing agreement
• Claims approval
• Allowance docket

The Common Council approved the allocation of the city's opioid settlement funds to Medella House. The Council also approved the issuance of taxable tax increment revenue bonds for the Forest Edge Project. A proposed $50,000 restaurant incentive revolving loan fund was discussed and referred back to the Redevelopment Commission for a draft plan.

• Approved Ordinance 2023-OR-05 allocating opioid settlement funds to Medella House (3-0)
• Approved Resolution 2023-R-03 for taxable tax increment revenue bonds for the Forest Edge Project (3-0)
• Approved agenda (3-0)
• Approved 03/06/2023 minutes, claims, and PR voucher (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and potentially approve a bond resolution for the Forest Edge project, along with reviewing claims and a February report from TWG. The agenda includes several supporting documents, but no other substantive items are listed.

• Consideration of Bond Resolution 2023-R-1 for taxable tax increment revenue bonds (Forest Edge)
• Review of Forest Edge bonds timeline document
• Approval of claims for the March 21, 2023 meeting
• Review of TWG February 2023 report

The Redevelopment Commission approved the issuance of tax increment bonds to support the Forest Edge development. The board also authorized a contract negotiation for a corridor study and directed legal counsel to collect a mortgage from a deceased resident's estate.

• Approved Resolution 2023-R-1 to issue tax increment bonds for Forest Edge development (4-0)
• Approved proposal from United Consulting and authorized The Wheatley Group to negotiate a contract for a corridor study (4-0)
• Approved motion for legal counsel to send a letter to the family of the resident at 103 Jackson Way regarding a $35,000 mortgage (4-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review and discuss monthly reports, claims, and other documents for February 2023. The agenda consists primarily of reviewing submitted PDF files, with no specific decisions or public hearings listed.

• Review of February 2023 monthly report
• Review of claims and PR voucher documents
• Review of DMR submission

The Board approved the Mayor's authority to sign the treatment plant construction permit application following legal review. The Board also approved the meeting agenda, previous minutes, and payroll claims. No other formal votes were taken.

• Approved meeting agenda (3-0)
• Approved March 2 minutes, February 26 to March 11 payroll voucher, and claims (3-0)
• Approved Mayor to execute treatment plant permit application pending legal review (3-0)

Board of Public Works

The Charlestown Board of Public Works is meeting to review and likely approve claims, reports, and a display contract, as indicated by the attached documents. The agenda is largely procedural, with no specific action items detailed in the text.

• Claims review
• Reports review
• PR voucher
• 2023 display contract

The Board of Public Works and Safety approved contracts for a fireworks display and a theatrical performance. The board also approved the meeting agenda and previous minutes and claims.

• Approved agenda (3-0)
• Approved March 1st minutes, claims, and PR voucher from 02/20/2023 to 03/05/2023 (3-0)
• Approved Casabella Pyrotechnics, LLC contract for Community Days fireworks pending updated COI (3-0)
• Approved Arts Alliance of Southern Indiana contract for Shakespeare in the Park performance (3-0)

Advisory Plan Commission

The provided text contains only the meeting title, date, and a link to a PDF package. No specific agenda items, decisions, or discussions are listed in the source text.

The Advisory Plan Commission approved an updated plat and development plan for the Depot Street/Forrest Edge project. The board also authorized initiating discussions with the River Ridge Authority regarding zoning corrections.

• Approved updated plat for Depot Street/Forrest Edge Development to combine 17 lots into one 9.6 acre lot (4-0)
• Approved updated development plan for the 200 unit 4 story Forrest Edge/Depot Street complex (4-0)
• Approved motion to initiate discussions with River Ridge Authority to correct IRR zoning (4-0)

Board of Zoning Appeals

The Charlestown Board of Zoning Appeals is holding a meeting on March 13, 2023, at 7:00 P.M. The agenda contains no specific items, only a reference to a meeting package PDF. This appears to be a procedural notice with no listed decisions or discussions.

• Meeting scheduled for 7:00 P.M. on 3-13-2023
• Agenda references 3-13-2023 BZA MEETING PACKAGE.PDF

Common Council

The Charlestown Common Council is meeting to consider routine business, including approval of minutes, reports, claims, and a purchase requisition voucher. The main action item is Ordinance 2023-OR-05, though its content is not specified in the agenda.

• Ordinance 2023-OR-05
• Claims approval
• PR voucher
• Minutes from February 6, 2023

The Common Council approved an ordinance to provide the city's portion of the opioid settlement to Medella House for remediation services. The council also approved the previous meeting's minutes and financial claims.

• Approved Ordinance 2023-OR-05 to allocate opioid settlement funds to Medella House (3-0)
• Approved February 6, 2023 minutes, claims, and PR voucher (3-0)
• Approved the meeting agenda (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is holding its regular meeting on March 2, 2023. The agenda includes review of claims, purchase orders, and reports, indicating routine administrative business. No specific decisions or proposals are detailed in the agenda text.

• Review of claims for March 2, 2023
• Purchase order voucher for March 2, 2023
• Review of reports for March 2, 2023

The Board approved the meeting agenda, February 16 minutes, and payroll and claims vouchers. Staff provided updates on value engineering, operator activities, and engineering projects including the Highway 62 pump station. No new ordinances or contracts were voted on.

• Approved meeting agenda (3-0)
• Approved February 16 minutes, payroll voucher, and claims (3-0)

Board of Public Works

The Charlestown Board of Public Works is meeting to review and potentially approve claims, vouchers, and reports, as well as discuss a request for bids for picnic table murals. The agenda is largely procedural, with no major policy decisions listed.

• Review of claims and PR vouchers
• Review of reports
• Request for bid: picnic table murals 2023

The Board of Public Works and Safety approved the Picnic Table Mural Program scheduled for May 13. The city will provide tables and paint, while participating artists will receive a $100 honorarium.

• Approved the agenda (3-0)
• Approved February 15th minutes, claims, and PR voucher from 02/06/2023 to 2/19/2023 (3-0)
• Approved Picnic Table Mural Program (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is holding a regular meeting. The agenda includes reviewing claims and reports, but no specific action items or decisions are listed in the provided text.

• Review of claims
• Review of reports

The Board approved the appointment of a new employee and granted a request for health insurance to begin on the date of hire. The Board also approved the meeting agenda, previous minutes, payroll vouchers, and claims.

• Approved agenda (3-0)
• Approved February 2 minutes, payroll vouchers (Feb 1-11), and claims (3-0)
• Approved new hire with health coverage effective date of hire (3-0)

Board of Public Works

The Charlestown Board of Public Works is meeting to review and potentially approve claims, reports, an allowance docket, a 2023 HSE service agreement, and civic bids. The agenda is largely procedural, with no specific action items detailed in the provided text.

• Review of claims
• Review of reports
• Allowance docket
• 2023 HSE service agreement
• Civic bids

The Board of Public Works and Safety approved several infrastructure and service contracts, including a paving project and the demolition of the Civic Center. The board also authorized a vehicle lease agreement and a performance contract for Music in the Park.

• Approved work order for Hart’s Surveying and Engineering, LLC (2-0)
• Authorized Community Crossings 2021-2 change order deduction of $193,197.37 (2-0)
• Accepted Temple & Temple bid for Community Crossings 2022-2 paving contract for $800,075.65 (2-0)
• Approved Clark Nickels, Inc. bid for Civic Center demolition for $52,999.00 (2-0)
• Approved Enterprise Fleet lease for 8 police cars and 3 maintenance trucks for $102,000.00 (2-0)
• Approved $1,500.00 contract for The Rumors Band to play August 11 (2-0)
• Approved placement of Autism Awareness Sign on Bonniebell Dr. in Lakeview Highview (2-0)

Board of Zoning Appeals

The Charlestown Board of Zoning Appeals is holding a regular meeting at 6:30 P.M. The agenda itself contains no specific items; all details are provided in the attached PDF document titled 'BZA PACKAGE 02-13-2023.PDF'. This appears to be a procedural notice rather than a substantive agenda.

• Meeting scheduled for 6:30 P.M. on February 13, 2023
• Agenda references attached PDF package for details

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to review routine items including claims, a January report from the Technical Working Group, a redevelopment update, and a bond-related engagement letter. The agenda also includes a facade application for the Downs House at 1045 Main St. No major decisions are listed beyond these review items.

• Review of redevelopment claims for 02/07/2023
• TWG January report dated 01/27/2023
• Charlestown RDC 2023 bonds - UWPA engagement letter
• 1045 Main St - Downs House facade application

The Commission approved a facade grant for the Thomas Downs House Museum and engaged Stifel as the underwriter for Forest Edge bonds. The board also authorized the Mayor to seek proposals for drainage and corridor studies and formed a committee for the Restaurant Revolving Loan Fund.

• Approved January 3, 2023 meeting minutes (5-0)
• Approved claims (5-0)
• Authorized Mayor to request proposals for drainage and corridor studies
• Approved facade grant of estimated $7,496.00 for 1045 Main Street (5-0)
• Approved engagement of Stifel as underwriter/placement agent for Forest Edge bonds (5-0)
• Approved formation of Restaurant Revolving Loan Fund committee consisting of Mr. Spencer and Mr. Brooks (5-0)

Common Council

The Charlestown Common Council is meeting to consider several ordinances and resolutions, including a rezoning of Thompson Street, as well as routine items such as minutes, reports, allowance dockets, and claims. The agenda includes multiple ordinance and resolution documents, but specific details are not provided in the agenda text.

• 2023-OR-01 through 2023-OR-04 ordinances
• 2023-R-01 and 2023-R-02 resolutions
• Thompson Street rezoning
• Amendment to ordinance 2016-OR-19
• Allowance docket and claims

The Common Council approved several ordinances including additional appropriations for Greenway Park and city services. They also amended the zoning ordinance and added a supervisor position to the Utility Office. A request for rezoning on Thompson Street for affordable housing was not motioned and failed.

• Approved Ordinance 2023-OR-01 amending Zoning Ordinance (5-0)
• Approved Ordinance 2023-OR-02 regarding checks over 2 years old (5-0)
• Approved Ordinance 2023-OR-03 for appropriations including $200,000 for Greenway Park (5-0)
• Approved Ordinance 2023-OR-04 adding a supervisor position to the Utility Office (5-0)
• Approved Resolution 2023-R-01 accepting the Engineer’s Preliminary Engineering Report (5-0)
• Approved Resolution 2023-R-02 for the SRLF Program authorized representative (5-0)
• Approved Redevelopment Commission appointees BJ Steele and John Spencer (5-0)
• Denied rezoning of 2.2 acres on Thompson Street for duplexes (no motion made)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to review routine items including claims, vouchers, reports, and the 2023 rates. The agenda lists several documents for consideration, including quotes from AllTerrain and Nickles, and a wastewater on-call contract. No major decisions are specified beyond standard approvals.

• Review of claims and PR vouchers
• AllTerrain quote
• Nickles quote
• Wastewater on-call contract for 2023
• 2023 rates

The Board authorized a flow monitoring contract with Gripp, Inc. and approved the hiring of one additional laborer. A proposed repair for the Denham Lane sewer line was deferred for monthly evaluation based on fund availability.

• Approved $9,260.75 contract with Gripp, Inc. for 30-day flow monitoring (3-0)
• Approved hiring one additional laborer (3-0)
• Approved Work Order WW2023-01 not to exceed $50,000 (3-0)
• Authorized request to IDEM to amend compliance plan (3-0)
• Approved monthly evaluation of Denham Lane Section One repair needs (3-0)
• Approved presentation of Highway 62 lift station for March 16 meeting (3-0)
• Approved payroll vouchers and claims (3-0)
• Approved corrected January 5 minutes and January 19 and 27 minutes (3-0)

Board of Public Works

The Charlestown Board of Public Works is meeting to review and potentially approve routine financial items, including claims, payroll, and reports. The agenda also includes documents related to a theater camp, such as insurance, W9 forms, and a workshop contract, indicating possible contract approvals. No major policy decisions or public hearings are listed.

• Review of claims and payroll docket
• Theater camp insurance and W9 forms
• Theater camp workshop contract
• Fence and lights documents
• City of Charlestown COI and revised documents

The Board approved bids for a playground fence and lighting at Greenway Park. They also amended a social worker's contract and approved two Parks Department service contracts.

• Approved Silver Creek Fencing bid for aluminum fence at $21,440.00 (3-0)
• Approved EightTwenty bid for Greenway Park lighting not to exceed $29,077.00 (3-0)
• Approved amendment to social worker's contract to $30.00 per hour through Dec 31, 2023 (3-0)
• Approved Whitetail Acres Nursery & Landscape, Inc. contract for live reindeer (3-0)
• Approved Southern Indiana Elements of the Arts, LLC contract for workshops pending legal satisfaction (3-0)
• Approved January 18, 2023 minutes, claims, and PR voucher (3-0)

Advisory Plan Commission

The Advisory Plan Commission reviewed a request from Rauch, Inc. to re-zone three vacant lots on Thompson Street for a 10 to 12 unit residential project. No motion was made to approve the request. The request will be forwarded to the City Council with a no recommendation.

• Forwarded Thompson Street re-zoning request to City Council with a No Recommendation
• Approved meeting agenda (6-0)
• Approved previous minutes (6-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review routine monthly reports, claims, and vouchers. The agenda includes the December 2022 monthly report, a DMR submission, and a wastewater on-call work order for 2023. No major decisions or public hearings are listed.

• December 2022 monthly report
• DMR submission
• IN0020508_001A_MRO_2022_12
• WO WW2023-01 wastewater on-call
• Claims and PR voucher review

The Board authorized an agreement for HWC Engineering to conduct a comprehensive review of the proposed Wastewater Treatment Plant, including structural and electrical components. An on-call work order was tabled pending a fee schedule. The Board also approved the agenda, previous minutes, and payroll claims.

• Approved agreement for HWC Engineering review including structural, electrical, and control not to exceed $40,000 (3-0)
• Tabled on-call work order pending attachment of fee schedule (3-0)
• Approved agenda (3-0)
• Approved January 5 minutes, January 5 Executive Session minutes, payroll voucher, and claims (3-0)

Board of Public Works

The Board approved the construction of a fully accessible playground at Greenway Park using grant funding. Several parks department contracts for events and a work order for on-call services were approved. A request to shift sanitation pickup days for 20 customers was also granted.

• Approved fully accessible playground at Greenway Park using $150,000 Community Foundation grant and $66,360 Bluegrass grant (3-0)
• Approved Southern Indiana Elements of Arts, LLC contract for Frozen themed Theater Camp (3-0)
• Tabled Workshop contract for Southern Indiana Elements of Arts, LLC
• Approved Great Inflatables, LLC contract for April 8 event pending updated COI (3-0)
• Approved Pixie Dust Playdates contracts for October 27 and April 8 events (3-0)
• Approved Equine Adventures, LLC contract for December carriage rides (3-0)
• Approved Work Order No. 2023-01 to retain JTL for general on-call services (3-0)
• Approved moving 20 sanitation customers from Thursday to Wednesday pickup pending notification (3-0)

Advisory Plan Commission

The Advisory Plan Commission is meeting to consider approval of the Forest Edge construction stormwater plan and a related sewer application. The agenda includes these items for discussion and decision.

• Forest Edge construction stormwater plan approval
• Forest Edge sewer application

The commission elected Ruthie Jackson as President and Brian Hester as Vice President. A rezoning request for three vacant lots on Thompson Street was tabled, and the 2023 meeting schedule was approved.

• Approved previous meeting minutes (7-0)
• Tabled Forest Edge Development Plan Approval request
• Tabled Rauch, Inc. rezoning request for three lots on Thompson Street (7-0)
• Elected Ruthie Jackson as President (6-0)
• Elected Brian Hester as Vice President (6-0)
• Approved 2023 meeting date schedule (7-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to review routine administrative items, including claims, fund appropriation reports, and the November 2022 monthly report. The agenda consists of attached documents and a single scheduled item at 10:00 A.M., with no specific action items listed.

• Review of claims and vouchers
• Fund appropriation reports
• November 2022 monthly report
• DMR submission and MRO report

The Board approved the agenda, previous minutes, and $318.76 in charge offs. Mayor Hodges reported that two resolutions regarding the preliminary engineering report were tabled by the council, which may require a special meeting to finalize the SRF process.

• Approved agenda (3-0)
• Approved December 1 minutes, payroll voucher, and claims (3-0)
• Approved charge offs of $318.76 (3-0)

Common Council

The Charlestown Common Council is holding its regular meeting to consider the allowance docket, claims, reports, and resolutions. The agenda includes approval of minutes from the previous meeting and routine administrative items.

• Approval of December 5, 2022 minutes
• Consideration of allowance docket
• Review of claims
• Discussion of reports and resolutions

The Council appointed Ruthie Jackson as Council President and approved Mike Gillenwater's 2023 contract. Three resolutions and one ordinance regarding wastewater treatment, the SRLF Program, and zoning were tabled for further review or revision.

• Appointed Ruthie Jackson as Council President (5-0)
• Approved Attorney Mike Gillenwater's 2023 contract (5-0)
• Tabled Resolution 2023-R-01 regarding Wastewater Treatment Plant Expansion report (5-0)
• Tabled Resolution 2023-R-02 regarding SRLF Program authorized representative (5-0)
• Tabled Ordinance 2023-OR-01 amending Zoning Ordinance (5-0)
• Approved agenda (5-0)
• Approved 12/05/2022 minutes, claims, and PR voucher (5-0)

Board of Public Works

The Charlestown Board of Public Works is meeting to approve minutes, reports, claims, and payroll, and to consider several sponsorship and program agreements for 2023, including a skate camp, a photo bus, a paint class, and a science camp. The agenda also includes a work order for CCMG support.

• LFY Sponsorship Contract Agreement Charlestown 2023
• Road Dog Skate Camp agreement and W9
• Penny Lane VW Photo Bus insurance and agreement
• Red Headed Princess Designs paint class and W9
• Science Camp with Mr. Daniel Dietrich 2023 and W9

The Board of Public Works and Safety approved a master key policy for Greater Clark County Schools and swore in three new police officers. Members authorized the solicitation of bids for Community Crossing street paving and approved several contracts for parks department camps and events.

• Approved GCCS Keys Policy (3-0)
• Approved swearing in of two reserve officers and one full-time officer (3-0)
• Approved sanitation charge-offs of $174.16 (3-0)
• Approved Keystone Software Annual Agreement increase of about $600.00 (3-0)
• Approved solicitation of Community Crossing Paving Bid Package (3-0)
• Approved Road Dog Skate Camp and MLB Clinic contracts (3-0)
• Approved Penny Lane VW Photo Contract pending legal review (3-0)
• Approved Red Headed Princess Designs and Daniel Dietrich Science Camp contracts (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to review and potentially act on financial claims, fund reports, and several agreements, including on-call engineering services and development agreements for The Depot and a 70-acre park. The agenda also includes guidelines for a restaurant revolving loan fund. The meeting is scheduled for 6:00 PM.

• Claims and fund report for 1/3/2023
• 380 Main Cross reimbursement request
• HWC Charlestown 2023 on-call agreement (signed)
• TWG Charlestown agreement dated 1/3/2023
• Charlestown Restaurant RLF guidelines

The Commission elected its officers and approved multiple professional service contracts for 2023, including agreements with The Wheatley Group, Jacobi Toombs and Lanz, and HWC. The board also approved a payment for utility relocation engineering and conceptual design agreements for a youth space and Shadow Lake Park.

• Elected Derek Coombs as President, BJ Steele as Vice President, and Benita Pate as Secretary (5-0)
• Approved December 6, 2022 meeting minutes (5-0)
• Approved claims (5-0)
• Approved $57,000 payment to GM Development for utility relocation engineering (5-0)
• Approved 2023 agreement with The Wheatley Group, LLC for $80,000 plus $100 per meeting for transcription (5-0)
• Approved 2023 on-call agreement with Jacobi Toombs and Lanz not to exceed $30,000 (5-0)
• Approved 2023 on-call agreement with HWC not to exceed $30,000 (5-0)
• Approved $13,500 HWC agreement for youth 'hang-out' space design concepts (5-0)