Charlestown public meetings in 2025

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board meeting on December 18, 2025 will consider a series of scheduled documents, including agenda, claims, reports, vouchers, and utility updates. No specific resolutions or actions are detailed in the agenda. The board will discuss these items as part of its regular oversight responsibilities.

• Review of SANITARY SEWER BOARD - AGENDA 12.18.25.PDF
• Review of CLAIMS 12-18-25.PDF
• Review of REPORTS 12-18-25.PDF
• Review of PR VOUCHER 12-18-25.PDF
• Review of CHARLESTOWN WWT UTILITY REPORT 11-25.PDF

The Sanitary Sewer Board approved the meeting agenda and the minutes from the December 4 meeting, along with payroll and claim items. It also approved charge offs totaling $253.43. The board set the January 8 and January 15 meeting dates and then adjourned.

• Approved agenda (3-0)
• Approved December 4 minutes, payroll allowance docket and claims (3-0)
• Approved charge offs of $253.43 (3-0)
• Confirmed January 8 and January 15 meeting dates (3-0)
• Adjourned the meeting (3-0)

Board of Public Works

The Charlestown Board of Public Works and Safety approved the meeting agenda, adopted the minutes and related claims from the December 2 meeting, approved $78.66 in sanitation charge‑offs, and adjourned. All motions passed unanimously with a 2‑0 vote.

• Approved agenda (2-0)
• Approved minutes from Dec 2, 2025, claims and PR voucher (2-0)
• Approved sanitation charge‑offs of $78.66 (2-0)
• Approved adjournment (2-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review financial documents, including claims, vouchers, and reports. The board will consider payment requests related to Hwy 62 and an SRF request.

• Hwy 62 payment request memo
• CTWN Hwy 62LS disbursement request no 9
• SRF request 23-JTL
• Review of charge offs
• Approval of claims and PR vouchers

The Sanitary Sewer Board approved the agenda and prior minutes, then authorized a $489,492.97 pay request for the Highway 62 Lift Station, split between capacity fees and sewer operating. It also approved a $44,425 SRF disbursement, $582.41 charge offs, and set the January meeting for Jan 8 at 11:30 a.m. All motions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved November 20 minutes and payroll docket (3-0)
• Approved Pay Request 9 for Highway 62 Lift Station, $489,492.97 (3-0)
• Approved SRF Disbursement Request 23L for $44,425.00 (3-0)
• Approved Charge Offs totaling $582.41 (3-0)
• Set January meeting for Jan 8 at 11:30 a.m. (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission will meet to review fund balances, claims, and the November 2025 TWG report. The meeting includes a reimbursement package for 380 Main Cross.

• Reimbursement package for 380 Main Cross
• Review of fund balances and claims
• November 2025 TWG report

The Redevelopment Commission approved the minutes from the November 4, 2025 meeting and the related claims, each by a unanimous 4‑0 vote. It approved an updated scope of work for the facade at 500 Pike Street and authorized reimbursement of up to $10,000 (or 50% of the final project cost) with a 4‑0 vote. The commission also approved the 2026 meeting schedule, moving the February meeting to February 5, 2026, by a 4‑0 vote. The meeting was adjourned unanimously.

• Approved November 4, 2025 meeting minutes (4-0)
• Approved presented claims (4-0)
• Approved updated facade scope at 500 Pike Street and reimbursement up to $10,000 (4-0)
• Approved 2026 meeting schedule, setting February meeting for Feb 5, 2026 (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The board approved the meeting agenda and the November 20 minutes, both by a 2‑0 vote. They swore in Officer Graci Moore, approved merit awards for Sgt. Matthew Myers and Officer Jorge Hernandez, and authorized $134.52 in sanitation charge‑offs, each vote 2‑0. The meeting was then adjourned.

• Approved agenda (2‑0)
• Approved November 20 minutes (2‑0)
• Swore in Officer Graci Moore (2‑0)
• Approved merit awards for Sgt. Matthew Myers and Officer Jorge Hernandez (2‑0)
• Approved $134.52 sanitation charge‑offs (2‑0)
• Adjourned meeting (2‑0)

Common Council

The Charlestown Common Council meeting on Dec 1, 2025 lists several PDFs—agenda, minutes, claims reports, allowance docket, and ordinances 2025-OR-20 through 2025-OR-22—without describing any decisions or discussions. No concrete agenda items are provided in the text.

The council approved the agenda and the prior meeting minutes. It adopted a tree‑planting ordinance that uses a $5,000 DNR grant, and passed an amendment to sewer‑capacity fees that adds expiration and reconnect fees. The end‑of‑year appropriations transfer ordinance and the 2026 meeting schedule were also approved.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Approved Ordinance 2025-OR-20 (tree‑planting) on second reading (4-0)
• Approved Ordinance 2025-QR-21 (sewer fee amendment) on first reading (4-0)
• Approved Ordinance 2025-QR-21 on second reading after suspending rules (4-0)
• Approved Ordinance 2025-OR-22 (appropriations transfer) on second reading (4-0)
• Approved 2026 meeting schedule to be first Monday each month (4-0)
• Approved adjournment (4-0)

Sanitary Sewer Board

The board will meet to review claims, PR vouchers, and ledger reports from October. The agenda also includes an SRF request for 22L-PACE.

• Review of claims for 11-20-25
• Review of PR vouchers for 11-20-25
• Review of October ledger reports
• SRF request 22L-PACE

The Sanitary Sewer Board approved the agenda, prior minutes, and payroll claims. It authorized a $520,546 SRF disbursement to Pace Contracting and a $477,237.74 Change Order 5 for the wastewater plant. The board also added a laborer to staff and engaged attorney Greg Fifer for a pending legal matter.

• Approved agenda (3-0)
• Approved November 6 minutes, payroll allowance docket, and claims (3-0)
• Approved SRF Disbursement Request 22L for Pace Contracting $520,546.00 (3-0)
• Approved Change Order 5 $477,237.74 for wastewater plant construction (3-0)
• Approved addition of a laborer to staff (3-0)
• Approved engagement of attorney Greg Fifer for pending legal matter (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Charlestown Board of Public Works will meet at 10:00 A.M. on November 20, 2025. The agenda lists several PDFs—including the original meeting notice, minutes from November 6, 2025, an allowance docket, claims reports, an HRA renewal document, and a John Hogan musical performance file. No specific policy decisions, contracts, or ordinances are identified in the agenda. The board will discuss the contents of these documents.

The Board of Public Works and Safety approved the meeting agenda. It approved the November 6 minutes, the claims and the PR voucher. The board approved a $150 contract for a John Hogan musical performance at The Depot on Dec 19. It also approved the BMS‑HRA cost‑sharing contract with no changes. All motions passed 3‑0 and the meeting was adjourned.

• Approved agenda (3-0)
• Approved November 6 minutes and related vouchers (3-0)
• Approved John Hogan musical performance contract $150 (3-0)
• Approved BMS-HRA renewal contract (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is scheduled to meet on November 6, 2025, to review financial vouchers, claims, and various reports.

• Review of PR vouchers and claims
• Review of reports and SRF request
• Meeting scheduled for 9:00 A.M.

The Sanitary Sewer Board approved the meeting agenda and the October 16 minutes with unanimous votes. It adopted a motion to recommend to the Common Council a review of the capacity‑fee ordinance and possible concessions for rehabilitated homes. The board also approved SRF Disbursement Requests 21L for Jacobi, Toombs, and Lanz totaling $54,450.00, and then adjourned the meeting.

• Approved agenda (3-0)
• Approved October 16 minutes and payroll allowance docket (3-0)
• Board will recommend ordinance review and possible concessions for rehab properties (3-0)
• Approved SRF Disbursement Requests 21L for Jacobi, Toombs, and Lanz – $54,450.00 (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works is meeting to review claims reports and an allowance docket. The agenda includes quotes for cyber insurance and workers compensation renewals.

• Cyber renewal quote
• Workers comp renewal quote
• BPW Allowance Docket
• BPW Claims Reports

The Board of Public Works and Safety approved the meeting agenda and the October 16 minutes. It also approved the renewal of property, casualty, cyber and workers' compensation insurance policies totaling $375,763, noting a $5,000 savings on workers' comp. The board approved a $150 contract for a Cindy Lou Who character appearance on three December dates. All motions passed unanimously.

• Approved agenda (3-0)
• Approved October 16 minutes, claims and PR voucher (3-0)
• Approved insurance renewals totaling $375,763 (3-0)
• Approved $150 Cindy Lou Who character appearance contract (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission meeting on November 4, 2025 is scheduled for 6:00 p.m. The agenda consists of reference documents, including minutes from October 7, 2025 and several reports. No rezoning, contract, ordinance, or fee items are identified for decision or discussion. The commission appears to be reviewing the listed materials.

The Redevelopment Commission approved the October 7 meeting minutes and the presented claims. It affirmed Resolution 2025‑R‑4, authorizing a BOT agreement up to $2,800,000 and a reimbursement up to $195,000 for The Commons/Short Street Parklet. The board also approved a $32,000 design contract for Family Activities Park sports courts, a change order extending a paving project to November 26, 2025, and the 2026 Annual Spending Plan. The meeting was then adjourned.

• Approved October 7, 2025 meeting minutes (5‑0)
• Approved claims as presented (5‑0)
• Approved Resolution 2025‑R‑4 affirming BOT agreement up to $2,800,000 and reimbursement up to $195,000 (5‑0)
• Approved award of $32,000 contract to HWC for Family Activities Park sports court design (5‑0)
• Approved Change Order #1 extending Temple & Temple Excavating & Paving completion date to November 26, 2025 (5‑0)
• Approved 2026 Annual Spending Plan (5‑0)
• Adjourned meeting (5‑0)

Common Council

The Common Council will meet to discuss five ordinances numbered 2025-OR-16 through 2025-OR-20. The body will also review the allowance docket and claims reports.

• Ordinance 2025-OR-16
• Ordinance 2025-OR-17
• Ordinance 2025-OR-18
• Ordinance 2025-OR-19
• Ordinance 2025-OR-20

The Common Council unanimously approved several ordinances, including salary schedules for city employees and elected officials, a fluoride cessation ordinance, a rate‑adjustment amendment, and a tree‑planting grant ordinance. They also authorized the mayor to execute the transfer of a fire pump station to Indiana American Water. All actions were approved by a 5‑0 vote.

• Approved Ordinance 2025-OR-16 (city employee salaries) 5-0
• Approved Ordinance 2025-OR-17 (elected official salaries) 5-0
• Approved Ordinance 2025-OR-18 (cease fluoride addition to water) 5-0
• Approved Ordinance 2025-OR-19 (amend rates ordinance) 5-0
• Approved Ordinance 2025-OR-26 (tree‑planting grant) 5-0
• Authorized Mayor Hodges to execute Bill of Sale and Quit Claim Deed for fire pump station transfer to Indiana American Water 5-0

Board of Public Works

The Board of Public Works and Safety approved the meeting agenda, the minutes from the October 7, 2025 meeting, a lease agreement with the Fraternal Order of Police for nine acres at $1 per month, and a resolution to purchase a $17,000 trolley from Jeffersonville. All motions passed unanimously with a 3‑0 vote. The meeting was then adjourned.

• Agenda approved (3-0)
• Minutes from Oct 7 2025 approved (3-0)
• FOP lease agreement for 9 acres approved (3-0)
• Resolution 2025‑R‑13 to purchase $17,000 trolley approved (3-0)
• Meeting adjourned (3-0)

Sanitary Sewer Board

The board is meeting to review financial claims, vouchers, and utility reports. The agenda includes a certificate of partial completion for project 00 65 16.01 and SRF requests for 19L-JTL and 20L-PACE.

• Certificate of Partial Completion for 00 65 16.01
• SRF Request 19L-JTL
• SRF Request 20L-PACE
• Charlestown WWT Utility Report 09-25
• Review of claims and PR vouchers dated 10-17-25

The board approved the meeting agenda, the October 2 minutes along with the payroll allowance docket and claims, and the Certificate of Partial Completion for the new plant. It also approved SRF Disbursement Request 19L for Jacobi, Toombs, and Lanz totaling $54,775 and Request 20L for Pace Contracting for $463,000. All motions passed unanimously with a 3-0 vote.

• Approved agenda (3-0)
• Approved October 2 minutes, payroll allowance docket and claims (3-0)
• Approved Certificate of Partial Completion (3-0)
• Approved SRF Disbursement Request 19L for Jacobi, Toombs, Lanz ($54,775) (3-0)
• Approved SRF Disbursement Request 20L for Pace Contracting ($463,000) (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Charlestown Board of Public Works meeting scheduled for 9:00 A.M. on October 7, 2025 includes several reference documents, such as the agenda, prior meeting minutes, allowance docket, claims and reports, a stop‑sign evaluation, and a Christmas performance report. No specific agenda items or decisions are listed in the provided text.

The Board of Public Works and Safety approved the meeting agenda and the September 16 minutes. It authorized stop signs at Water & Level and Locust & North Dogwood, and will continue studying pedestrian improvements at High & Walnut. The board also approved a $300 contract for a Christmas performance at The Depot on December 5. The meeting was adjourned.

• Approved agenda (2-0)
• Approved September 16 minutes, claims, and PR voucher (2-0)
• Approved stop signs at Water & Level and Locust & North Dogwood (2-0)
• Continued investigation of pedestrian improvements at High & Walnut (2-0)
• Approved Amilia Benavides Christmas performance contract $300 (2-0)
• Adjourned meeting (2-0)

Redevelopment Commission

The Charlestown Redevelopment Commission meeting on Oct 7, 2025 will review several documents, including a resolution for the 2025 Commons Project, a drainage plan for High Street and Forest Edge, the FAP Master Plan presentation, and a TWG September 2025 report. The commission will discuss these items and any related actions.

• Resolution 2025 Affirmaward Botagmnt Commons Project
• High Street – Forest Edge drainage plan
• FAP Master Plan presentation
• TWG September 2025 report
• FundReport.Claims (Oct 7 2025)

The Redevelopment Commission approved the September 2 regular session and September 23 special session minutes and the claims presented, each by a 5‑0 vote. It affirmed Resolution 2025‑R‑4, authorizing a BOT agreement with GM Development Companies for The Commons/Short Street Parklet up to $2,800,000 and a reimbursement agreement up to $195,000. The board also approved a $17,150 expenditure for Forest Edge drainage and authorized payment of the invoice after it is received. All actions were approved unanimously.

• Approved September 2, 2025 regular session minutes (5-0)
• Approved September 23, 2025 special session minutes (5-0)
• Approved claims as presented (5-0)
• Approved Resolution 2025‑R‑4 affirming BOT agreement up to $2,800,000 and reimbursement up to $195,000 (5-0)
• Approved $17,150 expenditure for Forest Edge drainage solution (5-0)
• Approved allowing invoice to be paid after receipt and ratified at next meeting (5-0)
• Adjourned meeting (5-0)

Common Council

The Charlestown Common Council will meet to discuss and vote on multiple ordinances and a petition for re-zoning. The agenda includes a docket of claims and allowance reports.

• Ordinance 2025-OR-14
• Ordinance 2025-OR-16
• Ordinance 2025-OR-17
• Ordinance 2025-OR-18
• Petition for Re-Zoning

The Common Council approved the meeting agenda and prior minutes with unanimous votes. It adopted several ordinances, including a zoning amendment for the Walnut Creek Planned Unit Development, a cease‑fluoride ordinance, and the 2026 city budget. The council also approved a public‑private agreement and authorized bonds and BANS to fund The Commons and Short Street Parklet Project. All actions were approved 4‑0.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Approved Walnut Creek PUD zoning amendment ordinance 2025-OR-14 (4-0)
• Approved ordinance to cease fluoride in water supply 2025-OR-18 (4-0)
• Approved resolution to award BOT to GM Development for The Commons and Short Street Parklet Project (4-0)
• Approved resolution to issue bonds and BANS to fund The Commons and Short Street Parklet Project (4-0)
• Approved 2026 budget adoption ordinance 2025-OR-12 (second reading) (4-0)
• Approved Walnut Creek annexation ordinance 2025-OR-15 (second reading) (4-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board will meet at 9:00 A.M. on October 2, 2025. The agenda includes a proposed pretreatment ordinance and an amended and restated ordinance that revises Chapter 52. The board will also review claims, a purchase request voucher, and other reports.

• 2025-OR-05 – Proposed Pretreatment Ordinance
• Amended and Restated Ordinance adopting revisions to Chapter 52
• Claims document (10‑2‑25)
• Purchase request voucher (10‑2‑25)
• Reports (10‑2‑25)

The Sanitary Sewer Board approved its agenda and the September 18 meeting minutes. It approved the payroll allowance docket and related claims. The board voted 3‑0 to recommend the Common Council adopt the amended pretreatment ordinance. The meeting was then adjourned.

• Approve agenda (3-0)
• Approve September 18 minutes (2-0, one abstention)
• Approve payroll allowance docket and claims (3-0)
• Recommend Common Council adopt amended pretreatment ordinance (3-0)
• Adjourn meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and vote on resolutions related to the Commons Project, including a bond resolution.

• Resolution 2025-R-2: Recommendation for Commons Project
• Resolution 2025-R-3: Charlestown 2025 Bonds (Commons Project)
• Public meeting notice for September 23, 2025

The Charlestown Redevelopment Commission approved a resolution recommending a public‑private agreement with GM Development Companies, LLC for up to $2,800,000. It also approved a resolution authorizing the issuance of bonds and bond anticipation notes to fund The Commons and Short Street Parklet project. Both resolutions passed unanimously (3‑0). The meeting was then adjourned.

• Approved Resolution 2025‑R‑2 awarding public‑private agreement up to $2.8M (3‑0)
• Approved Resolution 2025‑R‑3 authorizing bonds for The Commons and Short Street Parklet (3‑0)
• Adjourned meeting (3‑0)

Common Council

The Common Council is holding a special meeting to review several ordinances and agreements. The agenda includes a petition for re-zoning and a GIS interlocal agreement.

• Petition for re-zoning
• GIS Interlocal Agreement
• Ordinance 2025-OR-14
• Ordinance 2025-OR-15
• Resolution 2025-R-11

The Common Council approved the agenda and then took three substantive actions: it passed the first reading of Ordinance 2025-OR-15 to annex the Walnut Creek Subdivision, approved Resolution 2025-R-ll outlining the fiscal impact of that annexation, and adopted an interlocal agreement to purchase aerial‑photography GIS services for $4,000 per year. All votes were unanimous.

• Approved agenda (5-0)
• Approved Ordinance 2025-OR-15 (Walnut Creek Subdivision annexation) first reading (5-0)
• Approved Resolution 2025-R-ll fiscal plan for annexation (5-0)
• Approved CIS interlocal agreement for GIS aerial photography at $4,000/year (5-0)
• Adjourned meeting (5-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board meeting agenda for September 18, 2025 includes a set of PDFs—sanitary board agenda, claims, voucher, DMRSUBMISSION, utility report, and a SRF request. No specific rezoning, contracts, ordinances, or fee changes are detailed in the agenda. The meeting appears to be procedural with no listed decisions.

The Sanitary Sewer Board approved its agenda and the September 4 minutes with a 2-0 vote. It authorized the mayor to send a letter declining a reimbursement claim to the Ragains‑Mongold family, also 2-0. The board approved a Sewer Revenue Fund disbursement request of $1,395,323 to Pace Contracting, 2-0. The meeting was then adjourned by a 2-0 vote.

• Approved agenda (2-0)
• Approved September 4 minutes, payroll allowance docket and claims (2-0)
• Authorized mayor to execute and send reimbursement denial letter (2-0)
• Approved SRF Disbursement Request 18L to Pace Contracting for $1,395,323.00 (2-0)
• Adjourned meeting (2-0)

Board of Public Works

The Board of Public Works is meeting to review claims, reports, and specific project updates. The agenda includes discussions on infrastructure changes and equipment maintenance.

• Park Street sidewalk change order
• Sound system repair at FAP
• FAP signage
• Postage machine lease renewal
• Law enforcement phlebotomy general order

The Charlestown Board of Public Works and Safety approved multiple contracts and orders, including a $138,396.50 contract for Little League parking lot paving and a $2,500 change order for a Park Street sidewalk extension. Additional approvals covered a phlebotomy policy, the swearing‑in of Officer Zachary Brown, a band contract, sound system repair, new signage, and a postage machine lease renewal. All motions passed unanimously with a 3‑0 vote.

• Approved General Order 25.0916-A Phlebotomy Policy (3-0)
• Approved swearing in of Officer Zachary Brown (3-0)
• Approved Park Street sidewalk repair change‑order $2,500 (3-0)
• Approved Little League parking lot paving contract $138,396.50 (3-0)
• Approved Marshall Sandborn band contract $300 (3-0)
• Approved FAP sound system repair quote $7,929.25 (3-0)
• Approved new signage at FAP quote $6,650.00 (3-0)
• Approved postage machine lease renewal (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board is convening for its regular monthly meeting. No substantive agenda items are listed; the meeting appears to be procedural with standard reports and claims.

The Sanitary Sewer Board approved its agenda and the minutes from August 21, along with the payroll allowance docket (August 17‑30) and related claims. The meeting was then adjourned. All three actions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved August 21 minutes, payroll allowance docket (Aug 17‑30) and claims (3-0)
• Adjourned meeting (3-0)

Common Council

The Charlestown Common Council will discuss the 2026 budget and financial plan at this meeting. Multiple budget documents, including a comparison with the 2025 budget, are listed for review. The agenda also includes procedural items such as claims reports and ordinances.

The council approved the city’s 2026 budget, totaling $7,429,822 across general funds, taxes, police pension, roads, sanitation and other categories. They also approved Ordinance 2025‑OR‑12 (budget ordinance), Ordinance 2025‑OR‑13 (golf‑cart penalty amendment) and Resolution 2025‑R‑9 (appropriation deduction). The council disapproved the Bolly Drive zoning map change and approved an $88,430 amendment to the Highway 62 Lift Station BOT agreement. Agenda, minutes, and the meeting were approved unanimously and the council adjourned.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Adopted 2026 budget of $7,429,822 (vote not recorded)
• Approved Ordinance 2025‑OR‑12 (first reading) (4-0)
• Approved Ordinance 2025‑OR‑13 adding $250 golf‑cart penalty (4-0)
• Approved Resolution 2025‑R‑9 appropriation deduction (vote not recorded)
• Disapproved Bolly Drive zoning map change (4-0)
• Approved $88,430 amendment to Highway 62 Lift Station BOT agreement (4-0)

Board of Public Works

The Board approved the meeting agenda and the minutes from August 19, 2025. It approved adding signage for an autistic child on Jackson Way. The Board also approved the 2026 Parks Department rental rates. No contract was awarded for the Little League Parking Lot; bids will be reviewed by HWC.

• Agenda approved (3-0)
• August 19, 2025 minutes, claims, and PR voucher approved (3-0)
• Autistic child signage on Jackson Way approved (3-0)
• 2026 Parks Department rental rates approved (3-0)
• Meeting adjourned (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission will discuss and potentially decide on a budget proposal for the Charlestown Commons and review multiple contract awards, including construction and reimbursement items. The meeting will also include presentations and consideration of several development-related documents.

• Review of Charlestown Commons budget proposal
• Recommendation of award for Madison Green Alley project
• Notice of award for 501 Market Street project
• Bid recommendation for Market Street project
• Reimbursement package for 1210 project

The Redevelopment Commission approved a $2,737,935.25 temporary financing package for The Commons and Short Street Parklet project. It also approved facade grant applications for 106 Industrial Way ($10,000), 500 Pike Street ($10,000) and 800 Park Street ($1,796). The commission authorized contract awards for Madison Street ($259,924.38) and 501 Market ($48,710.00) projects, and approved the purchase of a trolley for $20,000,00. All actions were adopted unanimously (5‑0).

• Approved $2,737,935.25 temporary financing for The Commons project (5-0)
• Approved purchase of trolley from Jeffersonville for $20,000,00 (5-0)
• Approved $10,000 facade grant for 106 Industrial Way (5-0)
• Approved $10,000 facade grant for 500 Pike Street (5-0)
• Approved $1,796 facade grant for 800 Park Street (5-0)
• Approved $259,924.38 contract award to Lib’s Paving Company, Inc. (5-0)
• Approved $48,710.00 contract award to Temple & Temple Excavating and Paving (5-0)
• Approved August 5 and August 20, 2025 meeting minutes (5-0)

Sanitary Sewer Board

The board is meeting to review financial claims, payment vouchers, and utility reports. The agenda includes a State Revolving Fund (SRF) request and documentation regarding Thompson St.

• Review of claims and PR vouchers dated 8-21-25
• Charlestown WWT Utility Report for 07-25
• SRF Request 17L-JTL
• KFG Thompson St. 2 080725 documentation

The Sanitary Sewer Board approved the agenda and prior meeting minutes. It authorized the notice of intent for KGF Homes, a $185,249 SRF disbursement, and an $88,430 BOT amendment for the Highway 62 lift station. All motions passed with a 2‑0 vote.

• Approved agenda (2-0)
• Approved August 7 minutes, payroll allowance docket, and claims (2-0)
• Approved notice of intent for KGF Homes (2-0)
• Approved SRF Disbursement Request 17L for $185,249.00 (2-0)
• Approved Highway 62 Lift Station BOT amendment for $88,430.00 (2-0)
• Adjourned meeting (2-0)

Redevelopment Commission

The Charlestown Redevelopment Commission posted a public notice of a meeting scheduled for August 20, 2025, but the agenda contains only a placeholder time and no substantive items, documents, or decisions.

The Redevelopment Commission opened bids for the Madison Street/Green Alley project and the 501 Market demolition/parking project. Motions to take each set of bids under advisement were approved unanimously (5‑0). The meeting was then adjourned by a 5‑0 vote.

• Madison Street/Green Alley bids taken under advisement (5-0)
• 501 Market Demo/Parking bids taken under advisement (5-0)
• Meeting adjourned (5-0)

Board of Public Works

The Board of Public Works is reviewing quotes for sidewalk work and contracts for multiple musical acts. The meeting includes the review of claims and reports.

• Sidewalk quote summary including G and G Excavating Inc., P.R Concrete, and Elite Concrete Foundation LLC
• Concrete quotes from Dan Cristiani for Monroe and Park Street
• Performance contracts for The Swerve Band, Jason Lee McKinney Band, The Bourbon Britches Band, The Brass Pack, Ron Miller and the Roadhouse Roosters, and Van Waylon Band

The Board of Public Works and Safety approved the meeting agenda and the August 5 minutes, including a $500 claim and a PR voucher. It also approved the transfer of a firearm to retiring Officer Arvel Hall, contracts for six community bands for the September 20 event, and an agreement with G&G Excavating Inc. for sidewalk repairs. All motions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved August 5 minutes, $500 claim to Corinne Ramsey, and PR voucher (3-0)
• Approved transfer of firearm to Officer Arvel Hall (3-0)
• Approved contracts for six community bands for September 20 event (3-0)
• Approved agreement with G&G Excavating Inc. for sidewalk repair (pending legal review) (3-0)
• Approved adjournment (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review claims, reports, and payment vouchers. The agenda includes requests related to SRF 15L-PACE (Part 2) and SRF 31-PACE.

• Review of claims dated 8-7-25
• Review of reports dated 8-7-25
• Review of PR vouchers dated 8-7-25
• SRF Request 15L-PACE (Part 2)
• SRF Request 31-PACE

The board approved two State Revolving Fund disbursement requests for Pace Contracting: $748,654 and $428,346, separated by funding source. The agenda and prior meeting minutes were also approved, and the meeting was adjourned. All motions passed unanimously with a 3‑0 vote.

• Approved agenda (3-0)
• Approved July 17 minutes, payroll allowance docket and claims (3-0)
• Approved SRF Disbursement Request $748,654 (15L) for Pace Contracting (3-0)
• Approved SRF Disbursement Request $428,346 (31) for Pace Contracting (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The agenda consists of procedural items and document reviews. No specific decisions or actions are detailed in the provided text.

• Review of July 15, 2025 minutes
• Review of claims reports
• Review of allowance docket
• Discussion of Plan Policy
• Review of documents regarding 'The Get Down' and 'Penny Lane VW Photo Bus'

The Charlestown Board of Public Works and Safety met on August 5, 2025. It approved the meeting agenda, the July 15 minutes and related vouchers, Lifesaving Awards for three officers, a Title VI nondiscrimination policy, and two event contracts. All motions passed with a 2-0 vote. The board then adjourned.

• Approved agenda (2-0)
• Approved July 15 minutes, claims, and PR voucher (2-0)
• Approved Lifesaving Awards for Officers Shoengart, Clark, and Lyons (2-0)
• Approved Title VI Nondiscrimination Implementation Plan and Policy (2-0)
• Approved Get Down Contract for Music in the Park ($1,200) (2-0)
• Approved Penny Lane Volkswagen Photo Bus Contract for Trail and Treat and reindeer events (2-0)
• Adjourned meeting (2-0)

Redevelopment Commission

The Redevelopment Commission unanimously approved the July 1, 2025 meeting minutes. It also unanimously approved the claims presented to the commission. The meeting was then adjourned by a unanimous vote.

• Approved July 1, 2025 minutes (5-0)
• Approved claims as presented (5-0)
• Adjourned meeting (5-0)

Common Council

The council approved the meeting agenda and prior minutes unanimously. It rescinded Resolution 2025‑R‑08 after Heartland Ambulance pledged AEDs. The council also approved Ordinance 2025‑OR‑11, creating a tourism project fund to secure a $250,000 grant, and moved it to final reading. All motions passed with a 5‑0 vote.

• Approved agenda (5-0)
• Approved minutes, claims, and PR voucher (5-0)
• Rescinded Resolution 2025‑R‑08 (5-0)
• Approved Ordinance 2025‑OR‑11 establishing tourism fund (5-0)
• Suspended rules to move Ordinance 2025‑OR‑11 to second reading (5-0)
• Approved Ordinance 2025‑OR‑11 on second and final reading (5-0)
• Adjourned meeting (5-0)

Sanitary Sewer Board

The agenda consists of procedural boilerplate and references to financial reports and claims. No specific policy decisions or project proposals are listed.

• Review of claims for 7-17-25
• Review of PR vouchers for 7-17-25
• Review of P L reports

The Sanitary Sewer Board approved its agenda, the prior meeting minutes and payroll claims, and a $5,440 quote for two pump impellers at the Maple Street lift station. All motions passed unanimously (3-0). The meeting was then adjourned.

• Approved agenda (3-0)
• Approved July 10 minutes, payroll allowance docket (July 6‑12) and claims (3-0)
• Approved Straeffer Pump and Supply quote for two impellers, $5,440.00 (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works is meeting to review various requests and documents. Items for discussion include a mural at Greenway Park and several event applications.

• Mural at Greenway Park by Makenna Alvarez
• Chris Cakes Pancake Feed
• Sweet Revenge event on 08.01.25 by Amilia and Eli
• Linda Smith Band
• Audobon easement

The Board of Public Works and Safety approved the meeting agenda and July 1 minutes unanimously. It also approved contracts for a Greenway Park mural ($3,000), a breakfast buffet ($1,040), and two band performances ($200 and $1,200). Finally, the board authorized HWC to publish the call for bids to pave the Little League parking lot, all votes 3-0.

• Approved meeting agenda (3-0)
• Approved July 1 minutes and $420 claim to Red Headed Princess Designs (3-0)
• Approved mural contract at Greenway Park for $3,000 (3-0)
• Approved Chris Cakes LLC breakfast buffet contract for $1,040 (3-0)
• Approved Amilia Benavides band contract for $200 (3-0)
• Approved Linda Smith band contract for $1,200 (3-0)
• Authorized HWC to publish bids for Little League parking lot paving (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review claims, vouchers, and reports. The agenda includes reviewing State Revolving Fund (SRF) requests for JTL and PACE.

• Review of claims dated 7-10-25
• Review of PR vouchers dated 7-10-25
• SRF Request 29-JTL
• SRF Request 30-PACE

The Sanitary Sewer Board approved its agenda and the minutes from the June 17 meeting. It ratified a Notice of Intent for tract 27A and approved two State Revolving Fund disbursements, including $1,106,203 for Pace. The board also adjourned the meeting.

• Approved agenda (3-0)
• Approved June 17 minutes, payroll allowance docket and claims (2-0)
• Approved Notice of Intent for tract 27A (3-0)
• Approved SRF Disbursement Request 29 for JTL $180,698 (3-0)
• Approved SRF Disbursement Request 30 for Pace $1,106,203 (3-0)
• Adjourned meeting (3-0)

Common Council

The Common Council will meet to review several administrative documents, including a claims list and an allowance docket. The body is scheduled to consider Ordinance 2025-OR-10 and Resolution 2025-R-08.

• Ordinance 2025-OR-10
• Resolution 2025-R-08
• Allowance docket
• Claims list
• Pledge agreement

The Common Council adopted a Payment-in-Lieu-of-Taxes (PILOT) ordinance for the River Ridge Commerce Center, allowing the city to capture tax revenue from the property and fund an additional police officer. The council also approved a pledge agreement for a $250,000 Southern Indiana Tourism grant, a letter of recommendation to rezone 254 Level Street to multifamily, and approved the meeting agenda, minutes, and adjournment. Resolution 2025‑R‑08 on EMS response times was tabled until the next meeting.

• Approved agenda (5-0)
• Approved minutes of 6/2/2025 (5-0)
• Approved PILOT ordinance for River Ridge Commerce Center (5-0)
• Tabled Resolution 2025‑R‑08 on EMS response times (5-0)
• Approved Letter of Recommendation to rezone 254 Level Street (5-0)
• Approved pledge agreement for $250,000 tourism grant (5-0)
• Approved adjournment (5-0)

Board of Public Works

The Board of Public Works will meet to review claims reports and an allowance docket. The agenda includes a stormwater utility study and an Audubon easement.

• Stormwater utility study
• Audubon easement
• Claims from Bill Broughton, Hoosier Dirtworks, and Richard Henderson Inc.
• Bryan Nance Band

The Charlestown Board of Public Works and Safety approved the meeting agenda, the June 17 minutes, the CHPD training manual, a contract with Hoosier Dirtworks for Oriole Drive drainage repair, a vacation of a utility easement behind Audubon Court and Spring Street, a stormwater utility study proposal up to $57,500, and a $60 band contract pending a parent signature. The board also agreed to move Founders Week to June 13‑20 next year. All motions passed unanimously (3‑0).

• Approved meeting agenda (3-0)
• Approved June 17 minutes, claims, and PR voucher (3-0)
• Approved CHPD training manual (3-0)
• Approved Hoosier Dirtworks contract for Oriole Drive drainage repair ($16,500) (3-0)
• Approved vacation of utility easement behind Audubon Court and Spring Street (3-0)
• Approved Stormwater Utility Study proposal from Wessler Engineering, up to $57,500 (3-0)
• Approved Bryan Nance Band contract ($60) pending parent signature (3-0)
• Agreed to move Founders Week to June 13‑20 next year (3-0)

Redevelopment Commission

The Redevelopment Commission is meeting to review project agreements and plans for local infrastructure. The agenda includes discussions on lighting for Shadow Lake and plans for Green Alley.

• Project agreement for Shadow Lake lighting
• Green Alley plans dated 6.24.2025
• Review of 1210 Market Street - Paxton Rd
• Review of June 2025 TWG documents
• Approval of June 3, 2025 meeting minutes

The Redevelopment Commission approved the June 3, 2025 regular session minutes and the claims docket, including a $4,900 invoice. It authorized $35,000 for the High Jackson & Cristiani Parkway RAB work and approved advertising for bids on the 501 Market Street project and the Madison Street & Green Alley improvements. The commission also approved a $133,827 contribution and the final agreement for the Shadow Lake lighting installation. All actions were approved unanimously (4‑0).

• Approved June 3, 2025 regular session minutes (4-0)
• Approved claims docket, adding $4,900 HWC invoice (4-0)
• Authorized United Consulting to spend $35,000 for environmental, geotechnical, and utility work (4-0)
• Authorized advertisement for bids on 501 Market Street project (4-0)
• Authorized advertisement for bids on Madison Street & Green Alley improvements (4-0)
• Approved contribution of up to $133,827 toward Shadow Lake lighting installation (4-0)
• Approved final Shadow Lake lighting agreement and authorized President to execute it (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The board approved the meeting agenda and the June 3 minutes with a 3‑0 vote. It also approved the claims and voucher items for May 26–June 8, 2025. The board voted 3‑0 to table the CHPD training manual approval until the next meeting. The meeting was adjourned by a 3‑0 vote.

• Approved agenda (3-0)
• Approved June 3 minutes, claims and voucher (3-0)
• Tabled CHPD training manual approval until next meeting (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board will meet to review claims, profit-loss reports, and utility reports. The agenda includes a scoping period agreement and an SRF request.

• MDS Sewer Board Scoping Period Agreement 6122025
• SRF Request 28-PACE
• Profit-Loss Reports 6-17-2025
• Charlestown WWT Utility Report 05-25
• DMR Submissions

The board approved the meeting agenda and the minutes from June 5, along with the payroll allowance docket and claims. It approved a $175,000 scoping agreement for the Spring Street Lift Station BOT, pending final legal review. The board also approved SRF Disbursement Request 28 for Pace in the amount of $1,325,752. All motions passed unanimously (2‑0).

• Approved meeting agenda (2-0)
• Approved June 5 minutes, payroll allowance docket and claims (2-0)
• Approved scoping agreement with Municipal Development Solutions for Spring Street Lift Station BOT, $175,000 pending legal review (2-0)
• Approved SRF Disbursement Request 28 for Pace, $1,325,752 (2-0)
• Adjourned meeting (2-0)

Sanitary Sewer Board

The Sanitary Sewer Board will review financial reports, claims, and vouchers. The meeting includes discussions on the Spring St. BOT project and easements.

• Spring St. BOT project summary
• Pipe patch quote
• Temporary construction easements
• Permanent easements
• SRF Request 27-JTL

The Charlestown Sanitary Sewer Board approved its agenda, the May 15 minutes, and related payroll and claim items. It moved the Spring Street Regional Lift Station project into the scoping phase with GM Development, approved a $6,556.53 purchase of pipe‑patch tools, and authorized three easements on Highway 62. The board also approved a $46,753 SRF disbursement for JTL and then adjourned, with each motion passing 3‑0.

• Approved agenda (3-0)
• Approved May 15 minutes, payroll allowance docket, and claims (3-0)
• Moved Spring Street Regional Lift Station BOT into scoping period with GM Development (3-0)
• Approved purchase of pipe patch kit from SourceOne for $6,556.53 (3-0)
• Approved three Highway 62 easements (2 temporary construction, 1 permanent utility) (3-0)
• Approved SRF Disbursement Request 27 for JTL for $46,753.00 (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board approved several items, including the agenda, prior minutes, and a reserve officer swearing‑in. Contracts for a balloon promotion ($2,500) and a band ($1,100) were approved. The Board accepted a conflict‑of‑interest form from Residential Building Inspector Albert “Tubby” Purcell. Finally, the Board approved transferring Woodford Farms Park land to a neighboring homeowner, with a $2,000 fence repair cost and $1,500 assessed land value.

• Approved agenda (3-0)
• Approved May 20 minutes, claims, and PR voucher (3-0)
• Swore in Reserve Officer Gracie Moore (3-0)
• Approved SkyCab Balloon Promotions contract $2,500 (3-0)
• Approved Willis Tucker Bank contract $1,100 (3-0)
• Accepted conflict‑of‑interest form from Albert “Tubby” Purcell (3-0)
• Approved transfer of Woodford Farms Park land to homeowner (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission will meet to review the 2024 annual report and discuss a resolution regarding excess TIF funds. The body will also review claims and an easement with Clark Co REMC.

• 2025-R-1 Excess TIF Resolution
• Clark Co REMC easement
• 2024 Annual Report presentation
• Enviroforensics 33238
• Fund representation claims

The Redevelopment Commission approved the May 13, 2025 meeting minutes and the claims packet, including a $1,350 hazardous‑materials invoice. It also approved a new easement for Clark County REMC and confirmed that there is no excess TIF revenue to pass through. The meeting was then adjourned.

• Approved May 13, 2025 minutes (4-0)
• Approved claims, including $1,350 Enviroforensics invoice (4-0)
• Approved Clark County REMC easement through Shadow Lake Park (3-0)
• Approved Resolution 2025‑R‑1 stating no excess TIF revenue (4-0)
• Adjourned meeting (4-0)

Common Council

The Common Council will meet to review claims, reports, and minutes from May 7, 2025. The body is scheduled to consider Resolution 2025-R-08 and Ordinances 2025-OR-08, 2025-OR-09, and 2025-OR-10.

• Resolution 2025-R-08
• Ordinance 2025-OR-08
• Ordinance 2025-OR-09
• Ordinance 2025-OR-10

The council approved an increase in new user capacity fees from $2,100 to $3,100. It also approved an ordinance permitting alcohol service at the A&E Center with a licensed bartender and required insurance. A resolution to table a proposal from absent Councilman Blevins was adopted, and the city approved a service agreement and PILOT for police protection of the River Ridge Commerce Center. All actions were approved by vote, with the alcohol ordinance passing 2-1 and the others unanimously.

• Approved agenda (3-0)
• Approved minutes, claims, and PR voucher (3-0)
• Approved Ordinance 2025-OR-09: increase new user capacity fees to $3,100 (3-0)
• Approved Ordinance 2025-OR-08: allow alcohol at A&E Center with licensed bartender (2-1)
• Tabled Resolution 2025-R-08 (3-0)
• Approved Ordinance 2025-OR-10: service agreement and PILOT for police protection (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works is meeting to review claims reports and allowance dockets. The agenda includes equipment upfitting for a 2025 K9 Dodge Durango and several community event and performance requests.

• 2025 K9 Dodge Durango equipment upfit
• Family Fun Night
• Founders event
• Community Day
• Shakespeare Arts Alliance of So In and Mariachi Sensacion performance requests

The Charlestown Board of Public Works and Safety approved its agenda and the May 6 meeting minutes. It selected RCS Communications to up-fit the 2025 Dodge Durango K‑9 unit, awarded the CCMG paving contract to Libs Paving, and approved multiple community event contracts including Playground Inflatables LLC, a Shakespeare performance, a mariachi fiesta, and a senior dinner band.

• Approved agenda (2-0)
• Approved May 6 minutes, claims and PR voucher (2-0)
• Approved RCS Communications up‑fit for 2025 Dodge Durango K‑9 unit (2-0)
• Awarded CCMG paving contract to Libs Paving (2-0)
• Approved Playground Inflatables LLC contracts for three events (2-0)
• Approved Arts Alliance contract for Shakespeare in the Park (2-0)
• Approved Mariachi Sensacion contract for Fiesta at The Depot (2-0)
• Approved Paul Boggs Band contract for Senior Dinner (2-0)

Sanitary Sewer Board

The agenda consists only of a 9:00 A.M. start time and a list of attached PDF documents, including reports, claims, and a SRF request. No specific items for discussion or decision are listed.

The Sanitary Sewer Board approved its agenda and the May 1 minutes with payroll allowance adjustments, each by a 3-0 vote. It then approved SRF Disbursement Request 26, authorizing $1,151,710 to Pace Contracting, also by a 3-0 vote. The meeting was adjourned unanimously and the June meeting was rescheduled to June 17 due to the Juneteenth holiday.

• Approved agenda (3-0)
• Approved May 1 minutes and payroll allowance docket (3-0)
• Approved SRF Disbursement Request 26 for Pace Contracting $1,151,710 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to approve minutes, review a claims listing, discuss the TWG report, consider the March 2025 construction report for Forest Edge Apartments, and act on a contract with TSWDG. The agenda consists of standard procedural items and reports without detailed proposals or votes listed.

• Forest Edge Apartments March 2025 construction report
• Contract with TSWDG (RDC-TSWDG contract)
• Claims listing for approval
• TWG report with attachments

The Redevelopment Commission approved the April 1, 2025 meeting minutes and the presented claims, each with a 5‑0 vote. It also approved terminating the agreement with TSW Design Group for the Short Street Parklet, also by a 5‑0 vote. The meeting adjourned unanimously.

• Approved April 1, 2025 minutes (5-0)
• Approved claims as presented (5-0)
• Approved termination of Short Street Parklet agreement with TSW Design Group (5-0)
• Adjourned meeting (5-0)

Disability Advisory Committee

The committee approved the minutes from the previous meeting with all members in favor. A motion to adjourn the meeting was made and carried. Discussion of DAC participation in the upcoming Founder’s Week events was tabled until the next meeting.

• Approved prior meeting minutes (unanimous)
• Motion to adjourn meeting passed
• DAC participation in upcoming events tabled until next meeting

Advisory Plan Commission

The Advisory Plan Commission will hold an open discussion and explanation of the Backyard Chicken Use Variance process. The discussion covers the application steps, including a $100 fee, coop size limits, and neighbor notification. No votes are scheduled; this is an informational session.

• Open discussion and explanation of the Backyard Chicken Use Variance process
• Review of application requirements: $100 fee, coop specifications, neighbor notification

The Charlestown Advisory Plan Commission approved the meeting agenda by a 5‑0 vote. The board also approved the prior meeting minutes with a 5‑0 vote. The meeting was then adjourned unanimously, 5‑0. No formal decision was made on the backyard chicken variance request.

• Approved agenda (5-0)
• Approved minutes (5-0)
• Adjourned meeting (5-0)

Common Council

The Charlestown Common Council is meeting to discuss various items, but the agenda provided is mostly procedural boilerplate with no specific details on the topics of discussion. The meeting will take place at 6:30 P.M. on May 7, 2025. The council will consider ordinances 2025-OR-06, 2025-OR-07, and 2025-OR-08, but the content of these ordinances is not specified in the agenda.

The Charlestown Common Council approved several ordinances, including a new golf cart and UTV policy and a $769,165 funding package for the Hidden River Valley BOT Project. It also authorized alcohol service at the Arts & Enrichment Building and raised the sewer capacity fee for new construction. All items were adopted with recorded vote totals.

• Approved agenda (4-0)
• Approved minutes, claims, and PR voucher (4-0)
• Approved Ordinance 2025-OR-06 (golf cart/UTV policy) with amendments (4-0)
• Approved Ordinance 2025-OR-07 (Hidden River Valley BOT Project funding $243,000 from Local Roads & Streets Fund savings and $526,165 from Capital Trust Fund) (4-0)
• Approved Ordinance 2025-OR-08 (allow alcohol at Arts & Enrichment Building with licensed bailender and $1M liability insurance) (3-1)
• Approved Ordinance 2025-OR-09 (increase sewer capacity tap‑in fee from $2,100 to $3,100) (4-0)
• Motion to adjourn the meeting (4-0)

Board of Public Works

The Charlestown Board of Public Works will meet to approve minutes, claims, and the allowance docket. The board will also review and potentially approve several agreements for community events and services, including the SIW Summerworks program, Family Fun Night, Founders, Community Day, and others.

• Approval of Board of Public Works minutes from April 15, 2025
• Approval of allowance docket and claims reports
• SIW Summerworks Agreement for Charlestown
• Family Fun Night event agreement
• Founders, Community Day, Gamerz Truck, Magical Faces by Brittany, Moores Family Ice Cream Social, Solid Rocket Boosters, and TruGreen Services agreements

The Charlestown Board of Public Works and Safety approved a four‑way stop sign at Level and Thompson streets (3‑0). The board affirmed two police disciplinary items, adding a three‑day suspension and extending probation (unanimous). It also approved a work‑experience agreement with Eckerd Connects and tabled three Playground Inflatables invoices. Several event contracts were approved, including a gaming truck, face‑painting services, an ice‑cream social provider, and a band for the Food Truck Challenge.

• Approved stop sign at Level St. & Thompson St. (3-0)
• Affirmed police disciplinary items 1‑2 with 3‑day suspension and extended probation (unanimous)
• Approved work experience agreement with Eckerd Connects (3-0)
• Tabled Playground Inflatables LLC contracts for Family Fun Night, Founders Day, and Community Days (3-0)
• Approved Gamerz Truck contract for Balloon Glow, $1,110 (3-0)
• Approved Magical Faces by Brittany contract for Fiesta, $800 (3-0)
• Approved Underproduction Multimedia contract for Ice Cream Social, $1,200 (3-0)
• Approved Solid Rocket Boosters band contract for Food Truck Challenge, $1,000 (3-0)

Board of Public Works

This meeting is solely an executive session held to discuss a personnel matter under state law. No public business will be conducted. The session is scheduled for 9:00 AM on May 6, 2025, in the 2nd floor conference room at 304 Main Cross Street.

• Executive session for personnel discussion per I.C. 5-14-1.5-6.1(b)(9)

The Board of Public Works and Safety met in an executive session per IC 5-14-1.5-6.1(b)(9) to discuss a job performance evaluation of an individual employee. No other subjects were addressed and no decisions were made.

Sanitary Sewer Board

The Sanitary Board approved the amended agenda and the minutes from the April 17 meeting. It voted to table the scoping period for a lift‑station proposal and to invite formal presentations. The board adopted a recommendation to raise the capacity fee for economical dwelling units from $2,100 to $3,100. The meeting was then adjourned.

• Approved amended agenda (3-0)
• Approved April 17 minutes, payroll allowance docket and claims (3-0)
• Tabled scoping period for lift‑station proposal and invited presentations (3-0)
• Recommended increasing EDU capacity fee to $3,100 (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board will meet at 9:00 AM on April 17, 2025. The agenda includes a public hearing on Spring Street LS (lift station), a resolution (2025-R-01) for acceptance, and consideration of claims and vouchers. Additional items such as a software quote and monthly reports are listed in attached documents.

• Public hearing on Spring Street LS
• Resolution 2025-R-01 on acceptance
• Claims payment (CLAIMS 4-17-25.PDF)
• Vouchers (PR VOUCHER 4-17-25.PDF)
• Software quote (SOFTWARE QUOTE 41425.PDF)

The Sanitary Sewer Board approved the PER Acceptance Resolution for the Spring Street Lift Station, authorizing a $13.5 million project to be pursued as a BOT. It also approved a $6,500 purchase of the Wicked software for the CCTV truck, and an Intent to Serve for the Southern Commons townhomes. All motions passed unanimously.

• Approved Resolution 2025‑R‑01 (PER Acceptance) for Spring Street Lift Station, $13.5 M BOT project (3‑0)
• Approved purchase of Wicked software for CCTV truck, $6,500 one‑time fee (3‑0)
• Approved Intent to Serve for Southern Commons townhomes (3‑0)
• Approved agenda for the meeting (3‑0)
• Approved minutes from April 3 and payroll allowance docket (3‑0)
• Approved claim for Frost Brown Todd, $10,783.50 for general counsel (3‑0)
• Closed the public hearing on the Spring Street Lift Station (3‑0)
• Adjourned the meeting (3‑0)

Board of Public Works

The agenda consists solely of a list of documents with no stated actions. The board will likely approve minutes, claims, and allowance docket, and consider a bid, a band contract and invoice, a revised cleaning quote, and insurance plan documents. This appears to be a procedural meeting.

• Approval of BPW minutes from April 1, 2025
• Approval of BPW allowance docket
• Approval of claims and reports
• Consideration of a bid from City of Charlestown
• Approval of contract and invoice for The Brass Pack Band

The Charlestown Board of Public Works and Safety approved its agenda and prior meeting minutes. It accepted a $22,050 quote for sprinkler doors, a $1,800 Brass Pack Band contract, and a revised cleaning quote of $285 per service. The board also approved a $500 honorarium for an intern and renewed two BMS service agreements. All motions passed with a 3-0 vote.

• Approved agenda (3-0)
• Approved April 1 minutes, claims, PR voucher (3-0)
• Accepted Sprinkler Door Service quote $22,050 for 2 doors (3-0)
• Approved Brass Pack Band contract $1,800 for July 11 car show (3-0)
• Accepted Panda Pro Cleaners revised quote $285 per cleaning (3-0)
• Approved $500 honorarium for intern Jakobe Cain (3-0)
• Accepted BMS Premium Only Renewal and BMS Cobra Administration Renewal (3-0)
• Adjourned meeting (3-0)

Common Council

The Common Council will consider items listed in the agenda documents, including Resolution 2025-R-07, Ordinances 2025-OR-05 and 2025-OR-06, claims reports, allowance docket, Hidden River Bot agreement, and a letter of recommendation. The specific contents of these documents are not described in the agenda text. The meeting is scheduled for 6:30 PM.

• Resolution 2025-R-07
• Ordinance 2025-OR-05
• Ordinance 2025-OR-06
• Hidden River Bot agreement
• Claims reports and allowance docket

The Common Council accepted the Board of Public Works recommendation and approved Resolution 2025‑R‑07 to award the Hidden River Valley Drainage BOT project to DC Develop LLC. The council also approved the BOT agreement, the associated funding ordinance, a sewer pretreatment ordinance, and a golf‑cart policy ordinance, each by a 5‑0 vote.

• Approved Resolution 2025‑R‑07 awarding Hidden River Valley BOT to DC Develop LLC (5‑0)
• Approved Hidden River Valley BOT Agreement and sent to DC Develop LLC (5‑0)
• Approved Ordinance 2025‑OR‑07 for additional appropriations of $769,165 for the BOT project (5‑0)
• Approved Ordinance 2025‑OR‑05 revising sewer pretreatment regulations (5‑0)
• Approved Ordinance 2025‑OR‑06 (first reading) establishing a golf‑cart and utility vehicle policy (5‑0)
• Accepted Letter of Recommendation disapproving rezoning of 910 Thompson Street (5‑0)
• Approved the Minutes of 3/3/2025, Special Minutes of 3/27/2025, Claims, and PR voucher (5‑0)
• Approved the meeting agenda (5‑0)

Sanitary Sewer Board

The Sanitary Sewer Board will meet to review sewer claims, reports, and payment vouchers. The agenda includes the consideration of Resolution 2025-R-01 regarding per acceptance and PACE documentation requests.

• Resolution 2025-R-01 - PER Acceptance
• Review of sewer claims
• Review of sewer reports
• PR Voucher dated 4-3-25
• Request 25-PACE documentation

The Sanitary Sewer Board approved the amended agenda and the March 20 minutes with payroll and claims. It tabled Resolution 2025‑R‑01 until after the April 17 public hearing. The board also approved a $1,312,355 SRF disbursement to Pace Contracting and a $74,540.60 temporary loan to the Charlestown Police Department. All motions passed unanimously.

• Approved amended agenda (3-0)
• Approved March 20 minutes, payroll docket and claims (3-0)
• Tabled Resolution 2025‑R‑01 (PER Acceptance) (3-0)
• Approved SRF request 25 to Pace Contracting for $1,312,355.00 (3-0)
• Approved temporary loan to Police Department for $74,540.60 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission is meeting to review project documents and reports. The agenda includes items related to the Green Alley design and parking redevelopment at 501 Market Street.

• Review of 501 Market Street parking redevelopment documents
• Review of Green Alley design amendment dated 3.24.25
• Review of TWG Report from March 2025
• Review of Certificate of Substantial Completion

The Redevelopment Commission approved several items, including the corrected February, March, and March special session minutes and the claims package, all unanimously. It also approved the Certificate of Substantial Completion for the Short Street Demolition Project, an $85,775 amendment for Madison Street/Green Alley improvements, utility work plans, engagement of legal counsel to vacate part of Green Alley, a scoping period with GM Development Companies for The Commons Project, and a $41,640 design agreement for the 501 Market Street parking lot. All motions passed with a 5‑0 vote.

• Approved corrected Feb 11, Mar 4, and Mar 19 minutes (5-0)
• Approved claims as presented (5-0)
• Approved Certificate of Substantial Completion for Short Street Demolition Project (5-0)
• Approved Madison Street/Green Alley Improvements Amendment #2 for $85,775 (5-0)
• Approved submission of Madison Street utility work plans (5-0)
• Approved engagement of Greg Fifer for legal assistance to vacate Green Alley (5-0)
• Approved scoping period with GM Development Companies for The Commons Project (5-0)
• Approved 501 Market Street Parking Lot design agreement, not‑to‑exceed $41,640 (5-0)

Board of Public Works

The Board of Public Works is meeting to review claims reports and project additions. The agenda includes documentation for painting, remodeling, and HVAC work.

• Lazaro Painting additions and outside AE
• Wolfes Remodeling add-on repairs and kitchen add-ons
• Maeser HVAC add-on
• White Tail Acre Reindeer Event documentation
• Uniform Policy Rev 3.25

The board approved its agenda and the March 18 minutes, then recommended the Hidden River Valley BOT be awarded to DC Development. It also adopted an amended uniform policy, approved several additional charges for ongoing projects, and authorized cleaning contracts for City Hall and the Police Department. All actions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved March 18 minutes (3-0)
• Recommended Common Council award Hidden River Valley BOT to DC Development (3-0)
• Approved amended uniform policy (3-0)
• Approved Whitetail Acres Nursery & Landscape contract for reindeer event $2,800 (3-0)
• Approved additional charge $16,158 to Lazaro Painting LLC for exterior painting (3-0)
• Approved additional charge $6,992 to Lazaro Painting LLC for interior painting (3-0)
• Authorized Mayor Hodges to execute Panda Pro Cleaners contracts ($150 City Hall, $1,400 Police) (3-0)

Common Council

The Common Council is holding a special meeting to discuss and potentially act upon three resolutions. The specific details of these resolutions are contained in the attached documents.

• Resolution 2025-R-03
• Resolution 2025-R-04
• Resolution 2025-R-05

The Common Council unanimously approved Resolution 2025‑R‑03, accepting a preliminary engineering report for submission to the State Revolving Loan Fund. It also approved Resolution 2025‑R‑04, authorizing Mayor Hodges to sign the Clean Water State Revolving Loan Fund application, and Resolution 2025‑R‑05, vacating an unnecessary sewer easement in the Aspen Meadows Subdivision. All three motions passed with a 5‑0 vote.

• Approved Resolution 2025‑R‑03 (preliminary engineering report) – 5‑0
• Approved Resolution 2025‑R‑04 (authorize loan‑fund application) – 5‑0
• Approved Resolution 2025‑R‑05 (vacate sewer easement) – 5‑0
• Approved motion to adjourn the meeting – 5‑0

Sanitary Sewer Board

The board is meeting to review reports, claims, and project documents. Key items include the Spring Street lift station improvement project, a READI monthly report, and a State Revolving Fund (SRF) request. The board may also consider approval of claims and vouchers.

• Spring Street lift station improvement project documents
• READI monthly report for March 2025
• RFPQ for Spring Street collection system advancement
• SRF request 24-PACE
• Claims and voucher approvals

The Sanitary Board approved the agenda and the March 6 minutes. It recommended that the City Council vacate an old sewer easement. The board also approved the Spring Street lift station project PER, authorized the mayor to sign the loan application, certified the asset management program, issued the RFPQ for the lift station, and approved a $1,448,134 SRF disbursement to Pace Contracting.

• Approved agenda (3-0)
• Approved March 6 minutes and payroll docket (3-0)
• Recommended City Council vacate sewer easement (3-0)
• Approved Spring Street lift station PER (3-0)
• Approved recommendation for mayor to sign loan application (3-0)
• Approved asset management program certification (3-0)
• Approved issuance of RFPQ for Spring Street lift station project (3-0)
• Approved SRF disbursement request 24 to Pace Contracting for $1,448,134 (3-0)

Redevelopment Commission

The Redevelopment Commission is meeting to review documents regarding the Shadow Lake Development and a new easement. The agenda consists of these specific project documents.

• Shadow Lake Development review
• New easement 2025

The Redevelopment Commission voted to grant the easement to Clark County REMC as presented, authorizing Mr. Brooks to execute the document. The motion passed with a 4-0-1 vote, with Mr. Coombs abstaining. The meeting was then adjourned by a 5-0 vote.

• Approved Shadow Lake easement to Clark County REMC, authorizing Mr. Brooks to sign (4-0-1, Coombs abstained)
• Adjourned meeting (5-0)

Board of Public Works

The Board of Public Works will consider approval of minutes, allowance docket, and claims reports. They will also discuss a police department demo Durango (John Jones), a unit recommendation for Charlestown Police Department, and proposals from The Reptile Project Inc and Gamerz Truck.

• Approval of minutes
• Approval of allowance docket
• Approval of claims reports
• Consideration of Charlestown Police Department demo Durango (John Jones)
• Consideration of CHPD unit recommendation and proposals from The Reptile Project Inc and Gamerz Truck

The Charlestown Board of Public Works and Safety approved the purchase of a 2025 Dodge Durango for the police department, including a trade-in, and approved contracts for a reptile encounter and a gaming truck for community events. The board also approved an early renewal of medical insurance to avoid a proposed rate increase.

• Approved purchase of 2025 Dodge Durango for $57,254.50 with $4,000 trade-in (3-0)
• Approved contract with The Reptile Project, Inc. for $280.00 (3-0)
• Approved contract with Gamerz Truck for $1,110.00 (3-0)
• Approved early renewal of medical insurance to hold rates (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board will meet to consider claims, various reports, a professional services agreement for on-call work, and invoices for Highway 62 repairs. The agenda is largely procedural with supporting documents provided.

• Consideration of claims (CLAIMS 3-6-25.PDF)
• Review of reports (REPORTS 3-6-25.PDF, P-L REPORT.PDF)
• Approval of a professional services agreement for on-call sewer board work (2025 PSA)
• Payment of invoices for Highway 62 repairs (two invoices: 14514 and 14642)

The Charlestown Sanitary Board approved a revised professional services agreement with JTL covering the pretreatment program and industrial growth, incorporating attorney comments and an attached fee schedule. The board also approved two payments to Lawyer Excavating for force main break repairs totaling $14,250.54 and $19,594.50. The meeting was otherwise procedural, including approval of the agenda, prior minutes, payroll, and claims.

• Approved the agenda for the March 6, 2025 meeting (3-0).
• Approved the minutes from February 20, the payroll allowance docket from February 16-28, and the claims (3-0).
• Approved the revised professional services agreement with JTL (3-0).
• Approved payments to Lawyer Excavating for $14,250.54 and $19,594.50 for force main break repairs (3-0).
• Adjourned the meeting (3-0).

Redevelopment Commission

The Redevelopment Commission is meeting to review several project documents and financial claims. The agenda includes a proposal for the Charlestown Square Parklet and a development agreement for 4900-0241-2561.5.

• Charlestown Square Parklet proposal
• Development agreement for 4900-0241-2561.5
• Review of TSWDG Charlestown Comprehensive Plan dated 2-26-25
• Review of The Commons BOT documents
• DCEC Short Street Co No 1 documents

The Charlestown Redevelopment Commission approved a development agreement with SIDP for properties south of Hwy 62, along with several project-related contracts and change orders. All votes were 4-0. The commission also authorized proceeding with bidding for Madison Street/Green Alley improvements and approved an RFPQ for The Commons.

• Approved February 11, 2025 regular and executive session minutes (4-0)
• Approved claims as presented (4-0)
• Authorized HMB to proceed with services through bidding for Madison Street/Green Alley improvements (4-0)
• Approved Change Order No. 1 with Dan Cristiani Excavating Co., Inc. for Short Street Demolition (4-0)
• Approved RFPQ for The Commons and authorized advertising per schedule (4-0)
• Approved Taylor Siefker Williams Design Group proposal for Short Street Parklet design/construction observation, not to exceed $54,500 (4-0)
• Approved agreement with Taylor Siefker Williams Design Group for Charlestown Comprehensive Plan, $46,500 (4-0)
• Approved Development Agreement with SIDP in substantial final form (4-0)

Board of Public Works

The Board of Public Works is meeting to review various contractor quotes for facility maintenance. The agenda includes bids for HVAC systems, stained glass, and kitchen remodeling.

• HVAC quotes from BJ Heating Cooling, Combs, and Maeser
• Stained glass quotes including KPG Glass
• Kitchen remodel quotes from A and S Construction, Wolfes Remodeling, and Jakes Flooring and Remodeling
• Carpet replacement quotes
• Review of claims reports and allowance docket

The Board of Public Works and Safety approved multiple contracts for the A&E Center remodel, funded by a $300,000 allocation from the Redevelopment Commission. Contracts were awarded to Maeser HVAC ($119,245), KPG ($13,179), Wolfe's ($33,351.92), and Flooring Concepts ($23,600). The board also approved paying Sgt. Alex Aubrey during her leave of absence after an on-duty injury.

• Approved agenda with added item C (3-0)
• Approved minutes, claims, and PR voucher (3-0)
• Approved Maeser HVAC for A&E Center HVAC work (3-0)
• Approved KPG for stained glass work (3-0)
• Approved Wolfe's for kitchen remodel (3-0)
• Approved Flooring Concepts for carpet (3-0)
• Approved paying Sgt. Aubrey during leave of absence (3-0)

Common Council

The Charlestown Common Council will hold its regular meeting at 6:30 PM on March 3, 2025. The agenda lists consideration of an ordinance (Chapter 52) and Resolution 2025-R-02, along with allowance docket, claims reports, and minutes from the Board of Public Works.

• Consideration of Charlestown Chapter 52 Ordinance
• Consideration of Resolution 2025-R-02
• Review of Allowance Docket
• Review of Claims Reports
• Approval of BPW Minutes

The Charlestown Common Council approved a resolution opposing the creation of the City of Jeffersonville-Utica Township Fire Protection Territory, citing a potential $494,000 loss to Charlestown in 2026. The council also approved the first reading of Ordinance 2025-OR-05, revising sewer pretreatment regulations. All votes were 4-0.

• Approved agenda with amendment to list 2025-R-02 as a resolution (4-0)
• Approved minutes of 2/3/2025, claims, and PR voucher (4-0)
• Approved Ordinance 2025-OR-05 on first reading, revising sewer pretreatment regulations (4-0)
• Approved Resolution 2025-R-02 opposing Utica Township Fire Protection Territory (4-0)

Sanitary Sewer Board

The Sanitary Sewer Board will meet to review utility reports, claims, and charge-offs. The agenda includes a professional services agreement for on-call work.

• 2025 PSA Charlestown Sewer Board on-call contract for $20,000
• Charlestown WWT Utility Report for January 2025
• Review of claims and PR vouchers dated 2-20-25
• Review of charge-offs dated 2-20-25

The Charlestown Sanitary Sewer Board tabled a professional services agreement with JTL, not to exceed $20,000, pending final legal review and attachment of a fee schedule. The board also approved charge-offs of $1,026.56 and the agenda and prior meeting minutes. No other substantive decisions were made.

• Tabled JTL professional services agreement (3-0)
• Approved charge-offs of $1,026.56 (3-0)
• Approved agenda with amendment (3-0)
• Approved minutes and payroll docket (3-0)

Board of Public Works

The Board of Public Works is meeting to consider several agenda items including an allowance docket, claims reports, and approval of minutes from the previous meeting. Key items include a jurisdictional transfer agreement (JUMA) for a traffic signal at SR 62 and Cristiani Parkway, as well as contracts for Ensembles Camp, a Murder and Merriment performance, and playground inflatables. A sanitation charge-off is also listed for approval.

• JUMA for traffic signal at SR 62 and Cristiani Pkwy W
• Ensembles Camp contract
• Murder and Merriment Performance contract (redacted)
• The Playground Inflatables contract
• BPW Sanitation charge-off

The Charlestown Board of Public Works and Safety approved a maintenance agreement for a new traffic light at Dan Cristiani Parkway and Highway 62, along with several contracts and routine items. All decisions were approved 2-0, with board member Maggie Wild absent.

• Approved INDOT traffic light maintenance agreement (2-0)
• Approved Murder and Merriment contract for two mystery dinners at no cost to city (2-0)
• Approved playground inflatables contract for $290 and $380 (2-0)
• Approved sanitation charge-off of $123.12 (2-0)
• Approved carpet cleaning with Stanley Steemer for $700 after prior vendor failed to fulfill (2-0)
• Approved agenda with amendment to strike Item C (2-0)
• Approved minutes from February 4, 2025, claims, and PR voucher (2-0)

Redevelopment Commission

The Charlestown Redevelopment Commission will meet in executive session to discuss strategy for a real property transaction. The session is closed to the public under Indiana law. No other business items are listed on this notice.

• Executive session to discuss strategy for a real property transaction (I.C. 5-14-1.5-6.1(b)(2)(D))

The Redevelopment Commission met in executive session on February 11, 2025, to discuss strategy regarding a potential real property acquisition within the City of Charlestown. No formal decisions were made; the session was for discussion only and adjourned at 7:30 PM.

• Held executive session to discuss real property acquisition strategy
• Adjourned executive session at 7:30 PM

Redevelopment Commission

The Redevelopment Commission will meet to review several project proposals and reports. The agenda includes discussions regarding a facade project at 380 Main and a proposal from HWC FAP.

• 380 Main cross facade project
• HWC FAP proposal 8.2024
• Underproduction Multi-Media LLC item
• TWG January report
• Fund representation claims

The Charlestown Redevelopment Commission approved several items, including a $7,087.73 facade grant for 380 Main Cross Street, a change order reducing Greenway Park Bank Stabilization costs to $127,100, and a $90,000 agreement with Underproduction Multi-Media LLC. It also authorized the BOT procurement method for The Commons project, approved a $35,000 HWC proposal for the Family Activities Park master plan, funded a Comprehensive Plan update up to $50,000, and committed up to $300,000 for Arts and Enrichment Center improvements. All votes were unanimous (4-0 or 5-0).

• Approved facade grant of $7,087.73 for 380 Main Cross Street (4-0)
• Approved Change Order No. 1 reducing Greenway Park Bank Stabilization to $127,100 and authorized Certificate of Substantial Completion (5-0)
• Approved 2025 agreement with Underproduction Multi-Media LLC for $90,000 plus stipend (4-0)
• Approved BOT procurement method for The Commons project and appointed selection committee (5-0)
• Authorized steps to prepare RFP for Short Street private space, including appraisals (5-0)
• Approved HWC proposal for Family Activities Park master plan at $35,000 (5-0)
• Approved funding up to $50,000 for Comprehensive Plan update (5-0)
• Approved participation up to $300,000 for Arts and Enrichment Center improvements (5-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to discuss and act on financial claims, reports, and several contracts. Key items include a Build-Operate-Transfer agreement for the Highway 62 lift station project, a change order for a sewer project, and a proposed Chapter 52 ordinance.

• BOT agreement and exhibits for Highway 62 lift station project
• Change Order 4 for project 20081
• Purchase contract for a CCTV truck
• Proposed Chapter 52 ordinance
• Media services contract for the Sewer Board

The Charlestown Sanitary Sewer Board approved a $664,481.65 change order for the Water Reclamation Facility, along with a build-operator-transfer agreement for the Highway 62 pump station and several other contracts. All motions passed unanimously 3-0.

• Approved agenda (3-0)
• Approved minutes, payroll docket, and claims (3-0)
• Approved BOT agreement for Highway 62 pump station (3-0)
• Approved Change Order #4 for Water Reclamation Facility, $664,481.65 (3-0)
• Recommended pretreatment program to City Council (3-0)
• Approved advertising for Spring Street Lift Station RFQ (3-0)
• Approved PER contract amendment with HWC, $25,000 (3-0)
• Approved emergency pump repair (3-0)

Board of Public Works

The Charlestown Board of Public Works will consider a police vehicle recommendation (with quotes for a Dodge Durango, Chevrolet Blazer EV, Tahoe, and Silverado), a media services contract, a youth sponsorship agreement, a painting estimate, and multiple event contracts (Founders Day, Community Days, Balloon Glow, Science Camp, Grinch). The board will also act on the allowance docket, claims, and previous meeting minutes.

• Chief of Police vehicle recommendation with four vehicle quotes
• City contract for media services
• Legends for Youth sponsorship agreement
• Lazaro Painting, LLC estimate of work
• Event contracts: Kentucky-Indiana Productions (Founders Day), Sounds Unlimited (Community Days), Balloon Glow, Science Camp, Grinch

The Charlestown Board of Public Works and Safety approved several purchases and contracts, including a K-9 unit vehicle, media services, event sponsorships, and painting. They also approved moving forward with funding for a Planning & Zoning Ordinance update. All votes were unanimous 3-0.

• Approved K-9 unit vehicle purchase for $42,181.50 (3-0)
• Approved media contract with Underproduction Multi-Media for $8,675 (3-0)
• Approved Legends for Youth sponsorship agreement for $3,000 (3-0)
• Approved A&E Center painting quote for $18,207 (3-0)
• Approved Science Camp 2025 contract (3-0)
• Approved Grinch contract for $4,000 (3-0)
• Approved band contracts for Balloon Glow totaling $3,300 (3-0)
• Approved funding for Planning & Zoning Ordinance update (3-0)

Common Council

The Charlestown Common Council is meeting on February 3, 2025. The agenda consists of multiple document attachments including an animal control agreement and ordinances, but no detailed discussion items are listed. This appears to be a procedural meeting with standard reports and dockets.

• Animal control agreement (attached PDF)
• Ordinances (attached PDF)
• Allowance docket (attached PDF)
• Claims (attached PDF)
• Reports (attached PDF)

The Charlestown Common Council approved three ordinances on final reading: 2025-OR-02 (checks over two years old), 2025-OR-03 (additional sanitation appropriation for a new hire), and 2025-OR-04 (transferring $50,000 into the EPIC Fund). All votes were 5-0. The council also approved the animal control interlocal agreement and the consent agenda items.

• Approved agenda, minutes, claims, and PR voucher (5-0)
• Approved animal control interlocal agreement (5-0)
• Approved Ordinance 2025-OR-02 on second/final reading (5-0)
• Approved Ordinance 2025-OR-03 on second/final reading (5-0)
• Approved Ordinance 2025-OR-04 on second/final reading (5-0)

Board of Public Works

The Board of Public Works will approve minutes from January 7, 2025, and consider the allowance docket and claims report. The agenda also includes several contract approvals, such as animal control services, a Santa contract, and cleaning services. No specific dollar amounts or vote tallies are provided in the agenda.

• Tri-County Animal Control contract approval
• Easter Event contract with Magical Faces by Britt
• Santa Contract 2025
• Panda Pro Cleaners / A E Cleaning contract
• Marshall Sanborn contract

The Board of Public Works and Safety approved the sale of the former Woodford Farms Playground at 8907 Woodford Drive, valued at $1,500, and designated Tony Jackson as the disposing agent. They also approved several contracts, including animal control, event services, and cleaning, and tabled the About Faces Entertainment contract due to payment specifications.

• Approved sale of excess property at 8907 Woodford Drive (3-0)
• Approved Tri-County Animal Control contract with changes (3-0)
• Approved Magical Faces by Britt contract for Easter event (3-0)
• Approved Panda Pro Cleaners contract for A&E Center cleaning (3-0)
• Approved Marshall Sandborn band contract for The Depot (3-0)
• Tabled About Faces Entertainment contract (3-0)
• Approved 2025 Santa contract with Bruce Johnson (3-0)
• Approved 1808 Candle Co. contract for candle bar (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting in a closed executive session to discuss strategy regarding a real property transaction, as permitted by state law. No public business or votes are scheduled on the agenda; the only item is the executive session notice.

• Executive session to discuss strategy for a real property transaction (I.C. 5-14-1.5-6.1(b)(2)(D))

The Charlestown Redevelopment Commission met in executive session on January 15, 2025, to discuss strategy regarding a potential real property acquisition within the city. No formal decisions were made, as the session was limited to strategy discussion under Indiana code. The session adjourned after 30 minutes.

• Held executive session to discuss real property acquisition strategy (no vote taken)

Common Council

The Charlestown Common Council will meet to consider Ordinance 2025-OR-01 and Resolution 2025-R-01, along with an animal shelter interlocal agreement. The council will also approve claims, allowance docket, and minutes from previous meetings.

• Consideration of Ordinance 2025-OR-01
• Consideration of Resolution 2025-R-01
• Animal shelter interlocal agreement
• Claims reports and allowance docket approvals
• Approval of minutes from December 2, 2024

The Charlestown Common Council approved Ordinance 2025-OR-01, rezoning 177 Level Street from business to multi-family, and Resolution 2025-R-01 supporting a safe streets program. They also tabled the Animal Control Interlocal Agreement for further research, and made several appointments to boards. All votes were 5-0.

• Approved Ordinance 2025-OR-01 rezoning 177 Level Street from business to multi-family (5-0)
• Approved Resolution 2025-R-01 supporting a safe streets program and Vision Zero (5-0)
• Tabled Animal Control Interlocal Agreement for cost analysis research (5-0)
• Elected Brian Hester as Council President (5-0)
• Appointed Michael Grayson to the Sewer Board (5-0)
• Appointed Steve Leach to the Board of Zoning Appeals (5-0)
• Approved keeping John Spencer and Chuck Deaton on the Redevelopment Commission (5-0)
• Approved minutes, claims, and PR voucher (5-0)

Redevelopment Commission

The Redevelopment Commission will meet to review various reports and invoices. The agenda includes a proposal for the demolition of the HR Block building and a draft of the Charlestown Square Vision.

• Proposal for HR Block building demolition
• Charlestown Square Vision draft
• Water pumping station invoice
• TWG December report
• 2025 RDC meeting schedule

The Redevelopment Commission approved the 2025 consulting agreement with The Wheatley Group for $90,000 plus a stipend for meeting minutes, and also approved several other contracts and actions. Officers were elected for 2025, and minutes from December 3, 2024 were approved with a correction.

• Elected Derek Coombs as President, Robert Brooks as Vice President, and Benita Pate as Secretary (all 4-0)
• Approved December 3, 2024 minutes with correction (4-0)
• Approved claims including $4,020.00 from Frost Brown Todd (4-0)
• Authorized President to execute Notice to Proceed for Short Street demolition (4-0)
• Approved 2025 Wheatley Group agreement for $90,000 plus stipend (4-0)
• Approved 2025 HWC On-Call Agreement not to exceed $50,000.00 (4-0)
• Approved 501 Market Street demolition engineering proposal for $27,810.00 (4-0)

Board of Public Works

The Board of Public Works is meeting to review claims reports and an allowance docket. The body will consider quotes for a dog park and a renewal for Boyce Systems.

• Dog park quotes
• Boyce Systems renewal
• Sanitation charge-offs
• Paint art class and art camp documents

The Board of Public Works and Safety approved a $8,500 contract with Bill Broughton Trucking & Excavating to remove the gravel path and add a paved walkway at the dog park. It also approved contracts for a paint art class and an art camp at no cost to the city, a renewal of the Boyce Systems contract with auto-renewal, and sanitation charge-offs of $78.66. All votes were 2-0.

• Approved $8,500 dog park paving contract with Bill Broughton Trucking & Excavating (2-0)
• Approved paint art class contract for 2025 dates (2-0)
• Approved art camp contract for March 17-21 (2-0)
• Approved Boyce Systems renewal with auto-renewal clause (2-0)
• Approved sanitation charge-offs of $78.66 (2-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is meeting to approve claims, vouchers, and reports from prior periods. The board will also discuss a State Revolving Fund (SRF) loan request (document SRF REQUEST 21-JTL). The agenda includes approval of previous meeting minutes. All specific dollar amounts and project details are contained in the linked documents.

• Approval of claims (CLAIMS 1-2-25.PDF)
• Approval of PR voucher (PR VOUCHER 1-2-25.PDF)
• Approval of reports (REPORTS 1-2-25.PDF)
• Approval of previous meeting minutes (SANITARY BOARD 12-19-24.PDF)
• Consideration of SRF loan request (SRF REQUEST 21-JTL.PDF)

The Charlestown Sanitary Sewer Board approved a $43,625 disbursement request for JTL, approved the 2025 meeting schedule (first and third Thursdays at 9 a.m.), and approved prior minutes, payroll, and claims. The board also heard an operator's report noting the plant is operating smoothly and prepared for snow. Officers will be appointed at the next meeting.

• Approved agenda (2-0)
• Approved minutes from Dec 19, payroll allowance docket Dec 15-28, and claims (2-0)
• Approved SRF disbursement request 21 for JTL in amount of $43,625.00 (2-0)
• Approved 2025 meeting schedule: first and third Thursdays at 9 a.m. (2-0)