Charlestown public meetings in 2025

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board meeting on December 18, 2025 will consider a series of scheduled documents, including agenda, claims, reports, vouchers, and utility updates. No specific resolutions or actions are detailed in the agenda. The board will discuss these items as part of its regular oversight responsibilities.

• Review of SANITARY SEWER BOARD - AGENDA 12.18.25.PDF
• Review of CLAIMS 12-18-25.PDF
• Review of REPORTS 12-18-25.PDF
• Review of PR VOUCHER 12-18-25.PDF
• Review of CHARLESTOWN WWT UTILITY REPORT 11-25.PDF

The Sanitary Sewer Board approved the meeting agenda and the minutes from the December 4 meeting, along with payroll and claim items. It also approved charge offs totaling $253.43. The board set the January 8 and January 15 meeting dates and then adjourned.

• Approved agenda (3-0)
• Approved December 4 minutes, payroll allowance docket and claims (3-0)
• Approved charge offs of $253.43 (3-0)
• Confirmed January 8 and January 15 meeting dates (3-0)
• Adjourned the meeting (3-0)

Board of Public Works

The Charlestown Board of Public Works and Safety approved the meeting agenda, adopted the minutes and related claims from the December 2 meeting, approved $78.66 in sanitation charge‑offs, and adjourned. All motions passed unanimously with a 2‑0 vote.

• Approved agenda (2-0)
• Approved minutes from Dec 2, 2025, claims and PR voucher (2-0)
• Approved sanitation charge‑offs of $78.66 (2-0)
• Approved adjournment (2-0)

Sanitary Sewer Board

The Sanitary Sewer Board is meeting to review financial documents, including claims, vouchers, and reports. The board will consider payment requests related to Hwy 62 and an SRF request.

• Hwy 62 payment request memo
• CTWN Hwy 62LS disbursement request no 9
• SRF request 23-JTL
• Review of charge offs
• Approval of claims and PR vouchers

The Sanitary Sewer Board approved the agenda and prior minutes, then authorized a $489,492.97 pay request for the Highway 62 Lift Station, split between capacity fees and sewer operating. It also approved a $44,425 SRF disbursement, $582.41 charge offs, and set the January meeting for Jan 8 at 11:30 a.m. All motions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved November 20 minutes and payroll docket (3-0)
• Approved Pay Request 9 for Highway 62 Lift Station, $489,492.97 (3-0)
• Approved SRF Disbursement Request 23L for $44,425.00 (3-0)
• Approved Charge Offs totaling $582.41 (3-0)
• Set January meeting for Jan 8 at 11:30 a.m. (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission will meet to review fund balances, claims, and the November 2025 TWG report. The meeting includes a reimbursement package for 380 Main Cross.

• Reimbursement package for 380 Main Cross
• Review of fund balances and claims
• November 2025 TWG report

The Redevelopment Commission approved the minutes from the November 4, 2025 meeting and the related claims, each by a unanimous 4‑0 vote. It approved an updated scope of work for the facade at 500 Pike Street and authorized reimbursement of up to $10,000 (or 50% of the final project cost) with a 4‑0 vote. The commission also approved the 2026 meeting schedule, moving the February meeting to February 5, 2026, by a 4‑0 vote. The meeting was adjourned unanimously.

• Approved November 4, 2025 meeting minutes (4-0)
• Approved presented claims (4-0)
• Approved updated facade scope at 500 Pike Street and reimbursement up to $10,000 (4-0)
• Approved 2026 meeting schedule, setting February meeting for Feb 5, 2026 (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The board approved the meeting agenda and the November 20 minutes, both by a 2‑0 vote. They swore in Officer Graci Moore, approved merit awards for Sgt. Matthew Myers and Officer Jorge Hernandez, and authorized $134.52 in sanitation charge‑offs, each vote 2‑0. The meeting was then adjourned.

• Approved agenda (2‑0)
• Approved November 20 minutes (2‑0)
• Swore in Officer Graci Moore (2‑0)
• Approved merit awards for Sgt. Matthew Myers and Officer Jorge Hernandez (2‑0)
• Approved $134.52 sanitation charge‑offs (2‑0)
• Adjourned meeting (2‑0)

Common Council

The Charlestown Common Council meeting on Dec 1, 2025 lists several PDFs—agenda, minutes, claims reports, allowance docket, and ordinances 2025-OR-20 through 2025-OR-22—without describing any decisions or discussions. No concrete agenda items are provided in the text.

The council approved the agenda and the prior meeting minutes. It adopted a tree‑planting ordinance that uses a $5,000 DNR grant, and passed an amendment to sewer‑capacity fees that adds expiration and reconnect fees. The end‑of‑year appropriations transfer ordinance and the 2026 meeting schedule were also approved.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Approved Ordinance 2025-OR-20 (tree‑planting) on second reading (4-0)
• Approved Ordinance 2025-QR-21 (sewer fee amendment) on first reading (4-0)
• Approved Ordinance 2025-QR-21 on second reading after suspending rules (4-0)
• Approved Ordinance 2025-OR-22 (appropriations transfer) on second reading (4-0)
• Approved 2026 meeting schedule to be first Monday each month (4-0)
• Approved adjournment (4-0)

Board of Public Works

The Charlestown Board of Public Works will meet at 10:00 A.M. on November 20, 2025. The agenda lists several PDFs—including the original meeting notice, minutes from November 6, 2025, an allowance docket, claims reports, an HRA renewal document, and a John Hogan musical performance file. No specific policy decisions, contracts, or ordinances are identified in the agenda. The board will discuss the contents of these documents.

The Board of Public Works and Safety approved the meeting agenda. It approved the November 6 minutes, the claims and the PR voucher. The board approved a $150 contract for a John Hogan musical performance at The Depot on Dec 19. It also approved the BMS‑HRA cost‑sharing contract with no changes. All motions passed 3‑0 and the meeting was adjourned.

• Approved agenda (3-0)
• Approved November 6 minutes and related vouchers (3-0)
• Approved John Hogan musical performance contract $150 (3-0)
• Approved BMS-HRA renewal contract (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The board will meet to review claims, PR vouchers, and ledger reports from October. The agenda also includes an SRF request for 22L-PACE.

• Review of claims for 11-20-25
• Review of PR vouchers for 11-20-25
• Review of October ledger reports
• SRF request 22L-PACE

The Sanitary Sewer Board approved the agenda, prior minutes, and payroll claims. It authorized a $520,546 SRF disbursement to Pace Contracting and a $477,237.74 Change Order 5 for the wastewater plant. The board also added a laborer to staff and engaged attorney Greg Fifer for a pending legal matter.

• Approved agenda (3-0)
• Approved November 6 minutes, payroll allowance docket, and claims (3-0)
• Approved SRF Disbursement Request 22L for Pace Contracting $520,546.00 (3-0)
• Approved Change Order 5 $477,237.74 for wastewater plant construction (3-0)
• Approved addition of a laborer to staff (3-0)
• Approved engagement of attorney Greg Fifer for pending legal matter (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works is meeting to review claims reports and an allowance docket. The agenda includes quotes for cyber insurance and workers compensation renewals.

• Cyber renewal quote
• Workers comp renewal quote
• BPW Allowance Docket
• BPW Claims Reports

The Board of Public Works and Safety approved the meeting agenda and the October 16 minutes. It also approved the renewal of property, casualty, cyber and workers' compensation insurance policies totaling $375,763, noting a $5,000 savings on workers' comp. The board approved a $150 contract for a Cindy Lou Who character appearance on three December dates. All motions passed unanimously.

• Approved agenda (3-0)
• Approved October 16 minutes, claims and PR voucher (3-0)
• Approved insurance renewals totaling $375,763 (3-0)
• Approved $150 Cindy Lou Who character appearance contract (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board is scheduled to meet on November 6, 2025, to review financial vouchers, claims, and various reports.

• Review of PR vouchers and claims
• Review of reports and SRF request
• Meeting scheduled for 9:00 A.M.

The Sanitary Sewer Board approved the meeting agenda and the October 16 minutes with unanimous votes. It adopted a motion to recommend to the Common Council a review of the capacity‑fee ordinance and possible concessions for rehabilitated homes. The board also approved SRF Disbursement Requests 21L for Jacobi, Toombs, and Lanz totaling $54,450.00, and then adjourned the meeting.

• Approved agenda (3-0)
• Approved October 16 minutes and payroll allowance docket (3-0)
• Board will recommend ordinance review and possible concessions for rehab properties (3-0)
• Approved SRF Disbursement Requests 21L for Jacobi, Toombs, and Lanz – $54,450.00 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission meeting on November 4, 2025 is scheduled for 6:00 p.m. The agenda consists of reference documents, including minutes from October 7, 2025 and several reports. No rezoning, contract, ordinance, or fee items are identified for decision or discussion. The commission appears to be reviewing the listed materials.

The Redevelopment Commission approved the October 7 meeting minutes and the presented claims. It affirmed Resolution 2025‑R‑4, authorizing a BOT agreement up to $2,800,000 and a reimbursement up to $195,000 for The Commons/Short Street Parklet. The board also approved a $32,000 design contract for Family Activities Park sports courts, a change order extending a paving project to November 26, 2025, and the 2026 Annual Spending Plan. The meeting was then adjourned.

• Approved October 7, 2025 meeting minutes (5‑0)
• Approved claims as presented (5‑0)
• Approved Resolution 2025‑R‑4 affirming BOT agreement up to $2,800,000 and reimbursement up to $195,000 (5‑0)
• Approved award of $32,000 contract to HWC for Family Activities Park sports court design (5‑0)
• Approved Change Order #1 extending Temple & Temple Excavating & Paving completion date to November 26, 2025 (5‑0)
• Approved 2026 Annual Spending Plan (5‑0)
• Adjourned meeting (5‑0)

Common Council

The Common Council will meet to discuss five ordinances numbered 2025-OR-16 through 2025-OR-20. The body will also review the allowance docket and claims reports.

• Ordinance 2025-OR-16
• Ordinance 2025-OR-17
• Ordinance 2025-OR-18
• Ordinance 2025-OR-19
• Ordinance 2025-OR-20

The Common Council unanimously approved several ordinances, including salary schedules for city employees and elected officials, a fluoride cessation ordinance, a rate‑adjustment amendment, and a tree‑planting grant ordinance. They also authorized the mayor to execute the transfer of a fire pump station to Indiana American Water. All actions were approved by a 5‑0 vote.

• Approved Ordinance 2025-OR-16 (city employee salaries) 5-0
• Approved Ordinance 2025-OR-17 (elected official salaries) 5-0
• Approved Ordinance 2025-OR-18 (cease fluoride addition to water) 5-0
• Approved Ordinance 2025-OR-19 (amend rates ordinance) 5-0
• Approved Ordinance 2025-OR-26 (tree‑planting grant) 5-0
• Authorized Mayor Hodges to execute Bill of Sale and Quit Claim Deed for fire pump station transfer to Indiana American Water 5-0

Board of Public Works

The Board of Public Works and Safety approved the meeting agenda, the minutes from the October 7, 2025 meeting, a lease agreement with the Fraternal Order of Police for nine acres at $1 per month, and a resolution to purchase a $17,000 trolley from Jeffersonville. All motions passed unanimously with a 3‑0 vote. The meeting was then adjourned.

• Agenda approved (3-0)
• Minutes from Oct 7 2025 approved (3-0)
• FOP lease agreement for 9 acres approved (3-0)
• Resolution 2025‑R‑13 to purchase $17,000 trolley approved (3-0)
• Meeting adjourned (3-0)

Sanitary Sewer Board

The board is meeting to review financial claims, vouchers, and utility reports. The agenda includes a certificate of partial completion for project 00 65 16.01 and SRF requests for 19L-JTL and 20L-PACE.

• Certificate of Partial Completion for 00 65 16.01
• SRF Request 19L-JTL
• SRF Request 20L-PACE
• Charlestown WWT Utility Report 09-25
• Review of claims and PR vouchers dated 10-17-25

The board approved the meeting agenda, the October 2 minutes along with the payroll allowance docket and claims, and the Certificate of Partial Completion for the new plant. It also approved SRF Disbursement Request 19L for Jacobi, Toombs, and Lanz totaling $54,775 and Request 20L for Pace Contracting for $463,000. All motions passed unanimously with a 3-0 vote.

• Approved agenda (3-0)
• Approved October 2 minutes, payroll allowance docket and claims (3-0)
• Approved Certificate of Partial Completion (3-0)
• Approved SRF Disbursement Request 19L for Jacobi, Toombs, Lanz ($54,775) (3-0)
• Approved SRF Disbursement Request 20L for Pace Contracting ($463,000) (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission meeting on Oct 7, 2025 will review several documents, including a resolution for the 2025 Commons Project, a drainage plan for High Street and Forest Edge, the FAP Master Plan presentation, and a TWG September 2025 report. The commission will discuss these items and any related actions.

• Resolution 2025 Affirmaward Botagmnt Commons Project
• High Street – Forest Edge drainage plan
• FAP Master Plan presentation
• TWG September 2025 report
• FundReport.Claims (Oct 7 2025)

The Redevelopment Commission approved the September 2 regular session and September 23 special session minutes and the claims presented, each by a 5‑0 vote. It affirmed Resolution 2025‑R‑4, authorizing a BOT agreement with GM Development Companies for The Commons/Short Street Parklet up to $2,800,000 and a reimbursement agreement up to $195,000. The board also approved a $17,150 expenditure for Forest Edge drainage and authorized payment of the invoice after it is received. All actions were approved unanimously.

• Approved September 2, 2025 regular session minutes (5-0)
• Approved September 23, 2025 special session minutes (5-0)
• Approved claims as presented (5-0)
• Approved Resolution 2025‑R‑4 affirming BOT agreement up to $2,800,000 and reimbursement up to $195,000 (5-0)
• Approved $17,150 expenditure for Forest Edge drainage solution (5-0)
• Approved allowing invoice to be paid after receipt and ratified at next meeting (5-0)
• Adjourned meeting (5-0)

Board of Public Works

The Charlestown Board of Public Works meeting scheduled for 9:00 A.M. on October 7, 2025 includes several reference documents, such as the agenda, prior meeting minutes, allowance docket, claims and reports, a stop‑sign evaluation, and a Christmas performance report. No specific agenda items or decisions are listed in the provided text.

The Board of Public Works and Safety approved the meeting agenda and the September 16 minutes. It authorized stop signs at Water & Level and Locust & North Dogwood, and will continue studying pedestrian improvements at High & Walnut. The board also approved a $300 contract for a Christmas performance at The Depot on December 5. The meeting was adjourned.

• Approved agenda (2-0)
• Approved September 16 minutes, claims, and PR voucher (2-0)
• Approved stop signs at Water & Level and Locust & North Dogwood (2-0)
• Continued investigation of pedestrian improvements at High & Walnut (2-0)
• Approved Amilia Benavides Christmas performance contract $300 (2-0)
• Adjourned meeting (2-0)

Common Council

The Charlestown Common Council will meet to discuss and vote on multiple ordinances and a petition for re-zoning. The agenda includes a docket of claims and allowance reports.

• Ordinance 2025-OR-14
• Ordinance 2025-OR-16
• Ordinance 2025-OR-17
• Ordinance 2025-OR-18
• Petition for Re-Zoning

The Common Council approved the meeting agenda and prior minutes with unanimous votes. It adopted several ordinances, including a zoning amendment for the Walnut Creek Planned Unit Development, a cease‑fluoride ordinance, and the 2026 city budget. The council also approved a public‑private agreement and authorized bonds and BANS to fund The Commons and Short Street Parklet Project. All actions were approved 4‑0.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Approved Walnut Creek PUD zoning amendment ordinance 2025-OR-14 (4-0)
• Approved ordinance to cease fluoride in water supply 2025-OR-18 (4-0)
• Approved resolution to award BOT to GM Development for The Commons and Short Street Parklet Project (4-0)
• Approved resolution to issue bonds and BANS to fund The Commons and Short Street Parklet Project (4-0)
• Approved 2026 budget adoption ordinance 2025-OR-12 (second reading) (4-0)
• Approved Walnut Creek annexation ordinance 2025-OR-15 (second reading) (4-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board will meet at 9:00 A.M. on October 2, 2025. The agenda includes a proposed pretreatment ordinance and an amended and restated ordinance that revises Chapter 52. The board will also review claims, a purchase request voucher, and other reports.

• 2025-OR-05 – Proposed Pretreatment Ordinance
• Amended and Restated Ordinance adopting revisions to Chapter 52
• Claims document (10‑2‑25)
• Purchase request voucher (10‑2‑25)
• Reports (10‑2‑25)

The Sanitary Sewer Board approved its agenda and the September 18 meeting minutes. It approved the payroll allowance docket and related claims. The board voted 3‑0 to recommend the Common Council adopt the amended pretreatment ordinance. The meeting was then adjourned.

• Approve agenda (3-0)
• Approve September 18 minutes (2-0, one abstention)
• Approve payroll allowance docket and claims (3-0)
• Recommend Common Council adopt amended pretreatment ordinance (3-0)
• Adjourn meeting (3-0)

Redevelopment Commission

The Charlestown Redevelopment Commission is meeting to discuss and vote on resolutions related to the Commons Project, including a bond resolution.

• Resolution 2025-R-2: Recommendation for Commons Project
• Resolution 2025-R-3: Charlestown 2025 Bonds (Commons Project)
• Public meeting notice for September 23, 2025

The Charlestown Redevelopment Commission approved a resolution recommending a public‑private agreement with GM Development Companies, LLC for up to $2,800,000. It also approved a resolution authorizing the issuance of bonds and bond anticipation notes to fund The Commons and Short Street Parklet project. Both resolutions passed unanimously (3‑0). The meeting was then adjourned.

• Approved Resolution 2025‑R‑2 awarding public‑private agreement up to $2.8M (3‑0)
• Approved Resolution 2025‑R‑3 authorizing bonds for The Commons and Short Street Parklet (3‑0)
• Adjourned meeting (3‑0)

Common Council

The Common Council is holding a special meeting to review several ordinances and agreements. The agenda includes a petition for re-zoning and a GIS interlocal agreement.

• Petition for re-zoning
• GIS Interlocal Agreement
• Ordinance 2025-OR-14
• Ordinance 2025-OR-15
• Resolution 2025-R-11

The Common Council approved the agenda and then took three substantive actions: it passed the first reading of Ordinance 2025-OR-15 to annex the Walnut Creek Subdivision, approved Resolution 2025-R-ll outlining the fiscal impact of that annexation, and adopted an interlocal agreement to purchase aerial‑photography GIS services for $4,000 per year. All votes were unanimous.

• Approved agenda (5-0)
• Approved Ordinance 2025-OR-15 (Walnut Creek Subdivision annexation) first reading (5-0)
• Approved Resolution 2025-R-ll fiscal plan for annexation (5-0)
• Approved CIS interlocal agreement for GIS aerial photography at $4,000/year (5-0)
• Adjourned meeting (5-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board meeting agenda for September 18, 2025 includes a set of PDFs—sanitary board agenda, claims, voucher, DMRSUBMISSION, utility report, and a SRF request. No specific rezoning, contracts, ordinances, or fee changes are detailed in the agenda. The meeting appears to be procedural with no listed decisions.

The Sanitary Sewer Board approved its agenda and the September 4 minutes with a 2-0 vote. It authorized the mayor to send a letter declining a reimbursement claim to the Ragains‑Mongold family, also 2-0. The board approved a Sewer Revenue Fund disbursement request of $1,395,323 to Pace Contracting, 2-0. The meeting was then adjourned by a 2-0 vote.

• Approved agenda (2-0)
• Approved September 4 minutes, payroll allowance docket and claims (2-0)
• Authorized mayor to execute and send reimbursement denial letter (2-0)
• Approved SRF Disbursement Request 18L to Pace Contracting for $1,395,323.00 (2-0)
• Adjourned meeting (2-0)

Board of Public Works

The Board of Public Works is meeting to review claims, reports, and specific project updates. The agenda includes discussions on infrastructure changes and equipment maintenance.

• Park Street sidewalk change order
• Sound system repair at FAP
• FAP signage
• Postage machine lease renewal
• Law enforcement phlebotomy general order

The Charlestown Board of Public Works and Safety approved multiple contracts and orders, including a $138,396.50 contract for Little League parking lot paving and a $2,500 change order for a Park Street sidewalk extension. Additional approvals covered a phlebotomy policy, the swearing‑in of Officer Zachary Brown, a band contract, sound system repair, new signage, and a postage machine lease renewal. All motions passed unanimously with a 3‑0 vote.

• Approved General Order 25.0916-A Phlebotomy Policy (3-0)
• Approved swearing in of Officer Zachary Brown (3-0)
• Approved Park Street sidewalk repair change‑order $2,500 (3-0)
• Approved Little League parking lot paving contract $138,396.50 (3-0)
• Approved Marshall Sandborn band contract $300 (3-0)
• Approved FAP sound system repair quote $7,929.25 (3-0)
• Approved new signage at FAP quote $6,650.00 (3-0)
• Approved postage machine lease renewal (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved its agenda and the minutes from August 21, along with the payroll allowance docket (August 17‑30) and related claims. The meeting was then adjourned. All three actions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved August 21 minutes, payroll allowance docket (Aug 17‑30) and claims (3-0)
• Adjourned meeting (3-0)

Common Council

The council approved the city’s 2026 budget, totaling $7,429,822 across general funds, taxes, police pension, roads, sanitation and other categories. They also approved Ordinance 2025‑OR‑12 (budget ordinance), Ordinance 2025‑OR‑13 (golf‑cart penalty amendment) and Resolution 2025‑R‑9 (appropriation deduction). The council disapproved the Bolly Drive zoning map change and approved an $88,430 amendment to the Highway 62 Lift Station BOT agreement. Agenda, minutes, and the meeting were approved unanimously and the council adjourned.

• Approved agenda (4-0)
• Approved minutes, claims and PR voucher (4-0)
• Adopted 2026 budget of $7,429,822 (vote not recorded)
• Approved Ordinance 2025‑OR‑12 (first reading) (4-0)
• Approved Ordinance 2025‑OR‑13 adding $250 golf‑cart penalty (4-0)
• Approved Resolution 2025‑R‑9 appropriation deduction (vote not recorded)
• Disapproved Bolly Drive zoning map change (4-0)
• Approved $88,430 amendment to Highway 62 Lift Station BOT agreement (4-0)

Redevelopment Commission

The Redevelopment Commission approved a $2,737,935.25 temporary financing package for The Commons and Short Street Parklet project. It also approved facade grant applications for 106 Industrial Way ($10,000), 500 Pike Street ($10,000) and 800 Park Street ($1,796). The commission authorized contract awards for Madison Street ($259,924.38) and 501 Market ($48,710.00) projects, and approved the purchase of a trolley for $20,000,00. All actions were adopted unanimously (5‑0).

• Approved $2,737,935.25 temporary financing for The Commons project (5-0)
• Approved purchase of trolley from Jeffersonville for $20,000,00 (5-0)
• Approved $10,000 facade grant for 106 Industrial Way (5-0)
• Approved $10,000 facade grant for 500 Pike Street (5-0)
• Approved $1,796 facade grant for 800 Park Street (5-0)
• Approved $259,924.38 contract award to Lib’s Paving Company, Inc. (5-0)
• Approved $48,710.00 contract award to Temple & Temple Excavating and Paving (5-0)
• Approved August 5 and August 20, 2025 meeting minutes (5-0)

Board of Public Works

The Board approved the meeting agenda and the minutes from August 19, 2025. It approved adding signage for an autistic child on Jackson Way. The Board also approved the 2026 Parks Department rental rates. No contract was awarded for the Little League Parking Lot; bids will be reviewed by HWC.

• Agenda approved (3-0)
• August 19, 2025 minutes, claims, and PR voucher approved (3-0)
• Autistic child signage on Jackson Way approved (3-0)
• 2026 Parks Department rental rates approved (3-0)
• Meeting adjourned (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved the agenda and prior meeting minutes. It authorized the notice of intent for KGF Homes, a $185,249 SRF disbursement, and an $88,430 BOT amendment for the Highway 62 lift station. All motions passed with a 2‑0 vote.

• Approved agenda (2-0)
• Approved August 7 minutes, payroll allowance docket, and claims (2-0)
• Approved notice of intent for KGF Homes (2-0)
• Approved SRF Disbursement Request 17L for $185,249.00 (2-0)
• Approved Highway 62 Lift Station BOT amendment for $88,430.00 (2-0)
• Adjourned meeting (2-0)

Redevelopment Commission

The Redevelopment Commission opened bids for the Madison Street/Green Alley project and the 501 Market demolition/parking project. Motions to take each set of bids under advisement were approved unanimously (5‑0). The meeting was then adjourned by a 5‑0 vote.

• Madison Street/Green Alley bids taken under advisement (5-0)
• 501 Market Demo/Parking bids taken under advisement (5-0)
• Meeting adjourned (5-0)

Board of Public Works

The Board of Public Works and Safety approved the meeting agenda and the August 5 minutes, including a $500 claim and a PR voucher. It also approved the transfer of a firearm to retiring Officer Arvel Hall, contracts for six community bands for the September 20 event, and an agreement with G&G Excavating Inc. for sidewalk repairs. All motions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved August 5 minutes, $500 claim to Corinne Ramsey, and PR voucher (3-0)
• Approved transfer of firearm to Officer Arvel Hall (3-0)
• Approved contracts for six community bands for September 20 event (3-0)
• Approved agreement with G&G Excavating Inc. for sidewalk repair (pending legal review) (3-0)
• Approved adjournment (3-0)

Sanitary Sewer Board

The board approved two State Revolving Fund disbursement requests for Pace Contracting: $748,654 and $428,346, separated by funding source. The agenda and prior meeting minutes were also approved, and the meeting was adjourned. All motions passed unanimously with a 3‑0 vote.

• Approved agenda (3-0)
• Approved July 17 minutes, payroll allowance docket and claims (3-0)
• Approved SRF Disbursement Request $748,654 (15L) for Pace Contracting (3-0)
• Approved SRF Disbursement Request $428,346 (31) for Pace Contracting (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission unanimously approved the July 1, 2025 meeting minutes. It also unanimously approved the claims presented to the commission. The meeting was then adjourned by a unanimous vote.

• Approved July 1, 2025 minutes (5-0)
• Approved claims as presented (5-0)
• Adjourned meeting (5-0)

Board of Public Works

The Charlestown Board of Public Works and Safety met on August 5, 2025. It approved the meeting agenda, the July 15 minutes and related vouchers, Lifesaving Awards for three officers, a Title VI nondiscrimination policy, and two event contracts. All motions passed with a 2-0 vote. The board then adjourned.

• Approved agenda (2-0)
• Approved July 15 minutes, claims, and PR voucher (2-0)
• Approved Lifesaving Awards for Officers Shoengart, Clark, and Lyons (2-0)
• Approved Title VI Nondiscrimination Implementation Plan and Policy (2-0)
• Approved Get Down Contract for Music in the Park ($1,200) (2-0)
• Approved Penny Lane Volkswagen Photo Bus Contract for Trail and Treat and reindeer events (2-0)
• Adjourned meeting (2-0)

Common Council

The council approved the meeting agenda and prior minutes unanimously. It rescinded Resolution 2025‑R‑08 after Heartland Ambulance pledged AEDs. The council also approved Ordinance 2025‑OR‑11, creating a tourism project fund to secure a $250,000 grant, and moved it to final reading. All motions passed with a 5‑0 vote.

• Approved agenda (5-0)
• Approved minutes, claims, and PR voucher (5-0)
• Rescinded Resolution 2025‑R‑08 (5-0)
• Approved Ordinance 2025‑OR‑11 establishing tourism fund (5-0)
• Suspended rules to move Ordinance 2025‑OR‑11 to second reading (5-0)
• Approved Ordinance 2025‑OR‑11 on second and final reading (5-0)
• Adjourned meeting (5-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved its agenda, the prior meeting minutes and payroll claims, and a $5,440 quote for two pump impellers at the Maple Street lift station. All motions passed unanimously (3-0). The meeting was then adjourned.

• Approved agenda (3-0)
• Approved July 10 minutes, payroll allowance docket (July 6‑12) and claims (3-0)
• Approved Straeffer Pump and Supply quote for two impellers, $5,440.00 (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Board of Public Works and Safety approved the meeting agenda and July 1 minutes unanimously. It also approved contracts for a Greenway Park mural ($3,000), a breakfast buffet ($1,040), and two band performances ($200 and $1,200). Finally, the board authorized HWC to publish the call for bids to pave the Little League parking lot, all votes 3-0.

• Approved meeting agenda (3-0)
• Approved July 1 minutes and $420 claim to Red Headed Princess Designs (3-0)
• Approved mural contract at Greenway Park for $3,000 (3-0)
• Approved Chris Cakes LLC breakfast buffet contract for $1,040 (3-0)
• Approved Amilia Benavides band contract for $200 (3-0)
• Approved Linda Smith band contract for $1,200 (3-0)
• Authorized HWC to publish bids for Little League parking lot paving (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved its agenda and the minutes from the June 17 meeting. It ratified a Notice of Intent for tract 27A and approved two State Revolving Fund disbursements, including $1,106,203 for Pace. The board also adjourned the meeting.

• Approved agenda (3-0)
• Approved June 17 minutes, payroll allowance docket and claims (2-0)
• Approved Notice of Intent for tract 27A (3-0)
• Approved SRF Disbursement Request 29 for JTL $180,698 (3-0)
• Approved SRF Disbursement Request 30 for Pace $1,106,203 (3-0)
• Adjourned meeting (3-0)

Common Council

The Common Council adopted a Payment-in-Lieu-of-Taxes (PILOT) ordinance for the River Ridge Commerce Center, allowing the city to capture tax revenue from the property and fund an additional police officer. The council also approved a pledge agreement for a $250,000 Southern Indiana Tourism grant, a letter of recommendation to rezone 254 Level Street to multifamily, and approved the meeting agenda, minutes, and adjournment. Resolution 2025‑R‑08 on EMS response times was tabled until the next meeting.

• Approved agenda (5-0)
• Approved minutes of 6/2/2025 (5-0)
• Approved PILOT ordinance for River Ridge Commerce Center (5-0)
• Tabled Resolution 2025‑R‑08 on EMS response times (5-0)
• Approved Letter of Recommendation to rezone 254 Level Street (5-0)
• Approved pledge agreement for $250,000 tourism grant (5-0)
• Approved adjournment (5-0)

Redevelopment Commission

The Redevelopment Commission approved the June 3, 2025 regular session minutes and the claims docket, including a $4,900 invoice. It authorized $35,000 for the High Jackson & Cristiani Parkway RAB work and approved advertising for bids on the 501 Market Street project and the Madison Street & Green Alley improvements. The commission also approved a $133,827 contribution and the final agreement for the Shadow Lake lighting installation. All actions were approved unanimously (4‑0).

• Approved June 3, 2025 regular session minutes (4-0)
• Approved claims docket, adding $4,900 HWC invoice (4-0)
• Authorized United Consulting to spend $35,000 for environmental, geotechnical, and utility work (4-0)
• Authorized advertisement for bids on 501 Market Street project (4-0)
• Authorized advertisement for bids on Madison Street & Green Alley improvements (4-0)
• Approved contribution of up to $133,827 toward Shadow Lake lighting installation (4-0)
• Approved final Shadow Lake lighting agreement and authorized President to execute it (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The Charlestown Board of Public Works and Safety approved the meeting agenda, the June 17 minutes, the CHPD training manual, a contract with Hoosier Dirtworks for Oriole Drive drainage repair, a vacation of a utility easement behind Audubon Court and Spring Street, a stormwater utility study proposal up to $57,500, and a $60 band contract pending a parent signature. The board also agreed to move Founders Week to June 13‑20 next year. All motions passed unanimously (3‑0).

• Approved meeting agenda (3-0)
• Approved June 17 minutes, claims, and PR voucher (3-0)
• Approved CHPD training manual (3-0)
• Approved Hoosier Dirtworks contract for Oriole Drive drainage repair ($16,500) (3-0)
• Approved vacation of utility easement behind Audubon Court and Spring Street (3-0)
• Approved Stormwater Utility Study proposal from Wessler Engineering, up to $57,500 (3-0)
• Approved Bryan Nance Band contract ($60) pending parent signature (3-0)
• Agreed to move Founders Week to June 13‑20 next year (3-0)

Board of Public Works

The board approved the meeting agenda and the June 3 minutes with a 3‑0 vote. It also approved the claims and voucher items for May 26–June 8, 2025. The board voted 3‑0 to table the CHPD training manual approval until the next meeting. The meeting was adjourned by a 3‑0 vote.

• Approved agenda (3-0)
• Approved June 3 minutes, claims and voucher (3-0)
• Tabled CHPD training manual approval until next meeting (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The board approved the meeting agenda and the minutes from June 5, along with the payroll allowance docket and claims. It approved a $175,000 scoping agreement for the Spring Street Lift Station BOT, pending final legal review. The board also approved SRF Disbursement Request 28 for Pace in the amount of $1,325,752. All motions passed unanimously (2‑0).

• Approved meeting agenda (2-0)
• Approved June 5 minutes, payroll allowance docket and claims (2-0)
• Approved scoping agreement with Municipal Development Solutions for Spring Street Lift Station BOT, $175,000 pending legal review (2-0)
• Approved SRF Disbursement Request 28 for Pace, $1,325,752 (2-0)
• Adjourned meeting (2-0)

Sanitary Sewer Board

The Charlestown Sanitary Sewer Board approved its agenda, the May 15 minutes, and related payroll and claim items. It moved the Spring Street Regional Lift Station project into the scoping phase with GM Development, approved a $6,556.53 purchase of pipe‑patch tools, and authorized three easements on Highway 62. The board also approved a $46,753 SRF disbursement for JTL and then adjourned, with each motion passing 3‑0.

• Approved agenda (3-0)
• Approved May 15 minutes, payroll allowance docket, and claims (3-0)
• Moved Spring Street Regional Lift Station BOT into scoping period with GM Development (3-0)
• Approved purchase of pipe patch kit from SourceOne for $6,556.53 (3-0)
• Approved three Highway 62 easements (2 temporary construction, 1 permanent utility) (3-0)
• Approved SRF Disbursement Request 27 for JTL for $46,753.00 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission approved the May 13, 2025 meeting minutes and the claims packet, including a $1,350 hazardous‑materials invoice. It also approved a new easement for Clark County REMC and confirmed that there is no excess TIF revenue to pass through. The meeting was then adjourned.

• Approved May 13, 2025 minutes (4-0)
• Approved claims, including $1,350 Enviroforensics invoice (4-0)
• Approved Clark County REMC easement through Shadow Lake Park (3-0)
• Approved Resolution 2025‑R‑1 stating no excess TIF revenue (4-0)
• Adjourned meeting (4-0)

Board of Public Works

The Board approved several items, including the agenda, prior minutes, and a reserve officer swearing‑in. Contracts for a balloon promotion ($2,500) and a band ($1,100) were approved. The Board accepted a conflict‑of‑interest form from Residential Building Inspector Albert “Tubby” Purcell. Finally, the Board approved transferring Woodford Farms Park land to a neighboring homeowner, with a $2,000 fence repair cost and $1,500 assessed land value.

• Approved agenda (3-0)
• Approved May 20 minutes, claims, and PR voucher (3-0)
• Swore in Reserve Officer Gracie Moore (3-0)
• Approved SkyCab Balloon Promotions contract $2,500 (3-0)
• Approved Willis Tucker Bank contract $1,100 (3-0)
• Accepted conflict‑of‑interest form from Albert “Tubby” Purcell (3-0)
• Approved transfer of Woodford Farms Park land to homeowner (3-0)
• Adjourned meeting (3-0)

Common Council

The council approved an increase in new user capacity fees from $2,100 to $3,100. It also approved an ordinance permitting alcohol service at the A&E Center with a licensed bartender and required insurance. A resolution to table a proposal from absent Councilman Blevins was adopted, and the city approved a service agreement and PILOT for police protection of the River Ridge Commerce Center. All actions were approved by vote, with the alcohol ordinance passing 2-1 and the others unanimously.

• Approved agenda (3-0)
• Approved minutes, claims, and PR voucher (3-0)
• Approved Ordinance 2025-OR-09: increase new user capacity fees to $3,100 (3-0)
• Approved Ordinance 2025-OR-08: allow alcohol at A&E Center with licensed bartender (2-1)
• Tabled Resolution 2025-R-08 (3-0)
• Approved Ordinance 2025-OR-10: service agreement and PILOT for police protection (3-0)
• Adjourned meeting (3-0)

Board of Public Works

The Charlestown Board of Public Works and Safety approved its agenda and the May 6 meeting minutes. It selected RCS Communications to up-fit the 2025 Dodge Durango K‑9 unit, awarded the CCMG paving contract to Libs Paving, and approved multiple community event contracts including Playground Inflatables LLC, a Shakespeare performance, a mariachi fiesta, and a senior dinner band.

• Approved agenda (2-0)
• Approved May 6 minutes, claims and PR voucher (2-0)
• Approved RCS Communications up‑fit for 2025 Dodge Durango K‑9 unit (2-0)
• Awarded CCMG paving contract to Libs Paving (2-0)
• Approved Playground Inflatables LLC contracts for three events (2-0)
• Approved Arts Alliance contract for Shakespeare in the Park (2-0)
• Approved Mariachi Sensacion contract for Fiesta at The Depot (2-0)
• Approved Paul Boggs Band contract for Senior Dinner (2-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved its agenda and the May 1 minutes with payroll allowance adjustments, each by a 3-0 vote. It then approved SRF Disbursement Request 26, authorizing $1,151,710 to Pace Contracting, also by a 3-0 vote. The meeting was adjourned unanimously and the June meeting was rescheduled to June 17 due to the Juneteenth holiday.

• Approved agenda (3-0)
• Approved May 1 minutes and payroll allowance docket (3-0)
• Approved SRF Disbursement Request 26 for Pace Contracting $1,151,710 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission approved the April 1, 2025 meeting minutes and the presented claims, each with a 5‑0 vote. It also approved terminating the agreement with TSW Design Group for the Short Street Parklet, also by a 5‑0 vote. The meeting adjourned unanimously.

• Approved April 1, 2025 minutes (5-0)
• Approved claims as presented (5-0)
• Approved termination of Short Street Parklet agreement with TSW Design Group (5-0)
• Adjourned meeting (5-0)

Disability Advisory Committee

The committee approved the minutes from the previous meeting with all members in favor. A motion to adjourn the meeting was made and carried. Discussion of DAC participation in the upcoming Founder’s Week events was tabled until the next meeting.

• Approved prior meeting minutes (unanimous)
• Motion to adjourn meeting passed
• DAC participation in upcoming events tabled until next meeting

Advisory Plan Commission

The Charlestown Advisory Plan Commission approved the meeting agenda by a 5‑0 vote. The board also approved the prior meeting minutes with a 5‑0 vote. The meeting was then adjourned unanimously, 5‑0. No formal decision was made on the backyard chicken variance request.

• Approved agenda (5-0)
• Approved minutes (5-0)
• Adjourned meeting (5-0)

Common Council

The Charlestown Common Council approved several ordinances, including a new golf cart and UTV policy and a $769,165 funding package for the Hidden River Valley BOT Project. It also authorized alcohol service at the Arts & Enrichment Building and raised the sewer capacity fee for new construction. All items were adopted with recorded vote totals.

• Approved agenda (4-0)
• Approved minutes, claims, and PR voucher (4-0)
• Approved Ordinance 2025-OR-06 (golf cart/UTV policy) with amendments (4-0)
• Approved Ordinance 2025-OR-07 (Hidden River Valley BOT Project funding $243,000 from Local Roads & Streets Fund savings and $526,165 from Capital Trust Fund) (4-0)
• Approved Ordinance 2025-OR-08 (allow alcohol at Arts & Enrichment Building with licensed bailender and $1M liability insurance) (3-1)
• Approved Ordinance 2025-OR-09 (increase sewer capacity tap‑in fee from $2,100 to $3,100) (4-0)
• Motion to adjourn the meeting (4-0)

Board of Public Works

The Board of Public Works and Safety met in an executive session per IC 5-14-1.5-6.1(b)(9) to discuss a job performance evaluation of an individual employee. No other subjects were addressed and no decisions were made.

Board of Public Works

The Charlestown Board of Public Works and Safety approved a four‑way stop sign at Level and Thompson streets (3‑0). The board affirmed two police disciplinary items, adding a three‑day suspension and extending probation (unanimous). It also approved a work‑experience agreement with Eckerd Connects and tabled three Playground Inflatables invoices. Several event contracts were approved, including a gaming truck, face‑painting services, an ice‑cream social provider, and a band for the Food Truck Challenge.

• Approved stop sign at Level St. & Thompson St. (3-0)
• Affirmed police disciplinary items 1‑2 with 3‑day suspension and extended probation (unanimous)
• Approved work experience agreement with Eckerd Connects (3-0)
• Tabled Playground Inflatables LLC contracts for Family Fun Night, Founders Day, and Community Days (3-0)
• Approved Gamerz Truck contract for Balloon Glow, $1,110 (3-0)
• Approved Magical Faces by Brittany contract for Fiesta, $800 (3-0)
• Approved Underproduction Multimedia contract for Ice Cream Social, $1,200 (3-0)
• Approved Solid Rocket Boosters band contract for Food Truck Challenge, $1,000 (3-0)

Sanitary Sewer Board

The Sanitary Board approved the amended agenda and the minutes from the April 17 meeting. It voted to table the scoping period for a lift‑station proposal and to invite formal presentations. The board adopted a recommendation to raise the capacity fee for economical dwelling units from $2,100 to $3,100. The meeting was then adjourned.

• Approved amended agenda (3-0)
• Approved April 17 minutes, payroll allowance docket and claims (3-0)
• Tabled scoping period for lift‑station proposal and invited presentations (3-0)
• Recommended increasing EDU capacity fee to $3,100 (3-0)
• Adjourned meeting (3-0)

Sanitary Sewer Board

The Sanitary Sewer Board approved the PER Acceptance Resolution for the Spring Street Lift Station, authorizing a $13.5 million project to be pursued as a BOT. It also approved a $6,500 purchase of the Wicked software for the CCTV truck, and an Intent to Serve for the Southern Commons townhomes. All motions passed unanimously.

• Approved Resolution 2025‑R‑01 (PER Acceptance) for Spring Street Lift Station, $13.5 M BOT project (3‑0)
• Approved purchase of Wicked software for CCTV truck, $6,500 one‑time fee (3‑0)
• Approved Intent to Serve for Southern Commons townhomes (3‑0)
• Approved agenda for the meeting (3‑0)
• Approved minutes from April 3 and payroll allowance docket (3‑0)
• Approved claim for Frost Brown Todd, $10,783.50 for general counsel (3‑0)
• Closed the public hearing on the Spring Street Lift Station (3‑0)
• Adjourned the meeting (3‑0)

Board of Public Works

The Charlestown Board of Public Works and Safety approved its agenda and prior meeting minutes. It accepted a $22,050 quote for sprinkler doors, a $1,800 Brass Pack Band contract, and a revised cleaning quote of $285 per service. The board also approved a $500 honorarium for an intern and renewed two BMS service agreements. All motions passed with a 3-0 vote.

• Approved agenda (3-0)
• Approved April 1 minutes, claims, PR voucher (3-0)
• Accepted Sprinkler Door Service quote $22,050 for 2 doors (3-0)
• Approved Brass Pack Band contract $1,800 for July 11 car show (3-0)
• Accepted Panda Pro Cleaners revised quote $285 per cleaning (3-0)
• Approved $500 honorarium for intern Jakobe Cain (3-0)
• Accepted BMS Premium Only Renewal and BMS Cobra Administration Renewal (3-0)
• Adjourned meeting (3-0)

Common Council

The Common Council accepted the Board of Public Works recommendation and approved Resolution 2025‑R‑07 to award the Hidden River Valley Drainage BOT project to DC Develop LLC. The council also approved the BOT agreement, the associated funding ordinance, a sewer pretreatment ordinance, and a golf‑cart policy ordinance, each by a 5‑0 vote.

• Approved Resolution 2025‑R‑07 awarding Hidden River Valley BOT to DC Develop LLC (5‑0)
• Approved Hidden River Valley BOT Agreement and sent to DC Develop LLC (5‑0)
• Approved Ordinance 2025‑OR‑07 for additional appropriations of $769,165 for the BOT project (5‑0)
• Approved Ordinance 2025‑OR‑05 revising sewer pretreatment regulations (5‑0)
• Approved Ordinance 2025‑OR‑06 (first reading) establishing a golf‑cart and utility vehicle policy (5‑0)
• Accepted Letter of Recommendation disapproving rezoning of 910 Thompson Street (5‑0)
• Approved the Minutes of 3/3/2025, Special Minutes of 3/27/2025, Claims, and PR voucher (5‑0)
• Approved the meeting agenda (5‑0)

Sanitary Sewer Board

The Sanitary Sewer Board approved the amended agenda and the March 20 minutes with payroll and claims. It tabled Resolution 2025‑R‑01 until after the April 17 public hearing. The board also approved a $1,312,355 SRF disbursement to Pace Contracting and a $74,540.60 temporary loan to the Charlestown Police Department. All motions passed unanimously.

• Approved amended agenda (3-0)
• Approved March 20 minutes, payroll docket and claims (3-0)
• Tabled Resolution 2025‑R‑01 (PER Acceptance) (3-0)
• Approved SRF request 25 to Pace Contracting for $1,312,355.00 (3-0)
• Approved temporary loan to Police Department for $74,540.60 (3-0)
• Adjourned meeting (3-0)

Redevelopment Commission

The Redevelopment Commission approved several items, including the corrected February, March, and March special session minutes and the claims package, all unanimously. It also approved the Certificate of Substantial Completion for the Short Street Demolition Project, an $85,775 amendment for Madison Street/Green Alley improvements, utility work plans, engagement of legal counsel to vacate part of Green Alley, a scoping period with GM Development Companies for The Commons Project, and a $41,640 design agreement for the 501 Market Street parking lot. All motions passed with a 5‑0 vote.

• Approved corrected Feb 11, Mar 4, and Mar 19 minutes (5-0)
• Approved claims as presented (5-0)
• Approved Certificate of Substantial Completion for Short Street Demolition Project (5-0)
• Approved Madison Street/Green Alley Improvements Amendment #2 for $85,775 (5-0)
• Approved submission of Madison Street utility work plans (5-0)
• Approved engagement of Greg Fifer for legal assistance to vacate Green Alley (5-0)
• Approved scoping period with GM Development Companies for The Commons Project (5-0)
• Approved 501 Market Street Parking Lot design agreement, not‑to‑exceed $41,640 (5-0)

Board of Public Works

The board approved its agenda and the March 18 minutes, then recommended the Hidden River Valley BOT be awarded to DC Development. It also adopted an amended uniform policy, approved several additional charges for ongoing projects, and authorized cleaning contracts for City Hall and the Police Department. All actions passed unanimously (3‑0).

• Approved agenda (3-0)
• Approved March 18 minutes (3-0)
• Recommended Common Council award Hidden River Valley BOT to DC Development (3-0)
• Approved amended uniform policy (3-0)
• Approved Whitetail Acres Nursery & Landscape contract for reindeer event $2,800 (3-0)
• Approved additional charge $16,158 to Lazaro Painting LLC for exterior painting (3-0)
• Approved additional charge $6,992 to Lazaro Painting LLC for interior painting (3-0)
• Authorized Mayor Hodges to execute Panda Pro Cleaners contracts ($150 City Hall, $1,400 Police) (3-0)

Common Council

The Common Council unanimously approved Resolution 2025‑R‑03, accepting a preliminary engineering report for submission to the State Revolving Loan Fund. It also approved Resolution 2025‑R‑04, authorizing Mayor Hodges to sign the Clean Water State Revolving Loan Fund application, and Resolution 2025‑R‑05, vacating an unnecessary sewer easement in the Aspen Meadows Subdivision. All three motions passed with a 5‑0 vote.

• Approved Resolution 2025‑R‑03 (preliminary engineering report) – 5‑0
• Approved Resolution 2025‑R‑04 (authorize loan‑fund application) – 5‑0
• Approved Resolution 2025‑R‑05 (vacate sewer easement) – 5‑0
• Approved motion to adjourn the meeting – 5‑0

Sanitary Sewer Board

The Sanitary Board approved the agenda and the March 6 minutes. It recommended that the City Council vacate an old sewer easement. The board also approved the Spring Street lift station project PER, authorized the mayor to sign the loan application, certified the asset management program, issued the RFPQ for the lift station, and approved a $1,448,134 SRF disbursement to Pace Contracting.

• Approved agenda (3-0)
• Approved March 6 minutes and payroll docket (3-0)
• Recommended City Council vacate sewer easement (3-0)
• Approved Spring Street lift station PER (3-0)
• Approved recommendation for mayor to sign loan application (3-0)
• Approved asset management program certification (3-0)
• Approved issuance of RFPQ for Spring Street lift station project (3-0)
• Approved SRF disbursement request 24 to Pace Contracting for $1,448,134 (3-0)

Redevelopment Commission

The Redevelopment Commission voted to grant the easement to Clark County REMC as presented, authorizing Mr. Brooks to execute the document. The motion passed with a 4-0-1 vote, with Mr. Coombs abstaining. The meeting was then adjourned by a 5-0 vote.

• Approved Shadow Lake easement to Clark County REMC, authorizing Mr. Brooks to sign (4-0-1, Coombs abstained)
• Adjourned meeting (5-0)