Colby public meetings in 2021
29 substantive meetings from 2021, with official agendas or minutes and plain-English summaries.
City Council Agendas
The City Council is holding a special year-end meeting to address administrative financial matters. The body will consider the approval of payroll and general warrant ordinances and year-end encumbrances.
- Payroll Transfer Ordinance No. 3685
- Payroll Ordinance No. 3686
- General Warrant 12/30/21 Register Ordinance No. 3687
- General Warrant 12/31/21 Register Ordinance No. 3688
- Approval of 2021 and remaining 2020 & prior encumbrances
City Council Agendas
The City Council will discuss options for an interim city manager and several infrastructure projects. The body is deciding on multiple contracts for engineering, road improvements, and utility equipment.
- Contract with Motorola for 800 MHz Equipment and maintenance totaling $661,031.00
- KDOT Agreement Project No. KA-6438-01 for Highway 24 improvements not to exceed $1,000,000
- Additional $80,000 for materials and construction for the Southwest Substation Project
- Design Engineering Services Agreement with Penco Engineering for US-Hwy 24 outside lanes for $62,500.00
- Ordinance No. 1641 designating the Colby Thomas County Metropolitan Planning Commission as the Planning Commission and Board of Zoning Appeals
City Council Agendas
The City Council is meeting to discuss and take action on hiring a recruiting firm to begin the City Manager recruitment process. The body will also discuss options for an Interim City Manager.
- Recruitment process for City Manager
- Hiring of a recruiting firm
- Interim City Manager options
City Council Agendas
The City Council will swear in four newly elected officials and elect a Council President. The body will consider ordinances regarding the duties and compensation of the city attorney, city prosecutor, and municipal court judge and clerk.
- Ordinances No. 1638, 1639, and 1640 regarding city attorney, prosecutor, and municipal court roles
- KMEA Mid-States payment of $56,680.82 for transformer addition at Southwest Substation
- Change Order No. 67 credit of $1,710.00 for meeting room speakers
- Partnering with Thomas County for 800 MHz Radio Communication Equipment Upgrade
- Annual reviews for Citizens Medical Center Inc. Daycare, James Deibert Trust RV Park, and Overtime, LLC RV Park special use permits
City Council Agendas
The City Council will review several construction pay requests, including drainage improvements and sewer projects. The agenda also includes discussions on hangar leases, daycare permits, and plans for the Old Community Building.
- Evoqua Water Technologies purchase totaling $238,800.00
- King’s Court Street & Drainage Improvement pay request of $79,089.65
- Sanitary Sewer Improvements at 2021 Quality Inn pay request of $67,156.00
- Omar Weber request for mastic crack filler and sealant of $10,385.00
- Citizens Clubhouse Special Use Permit for a 4600 sq ft daycare addition
City Council Agendas
The City Council will discuss and act on several service agreements, change orders, and payroll ordinances. The meeting includes a review of employee longevity totals and a scheduled executive session with legal counsel.
- Pay Request No. 24 to Coonrod and Associates, Inc. for $569,550.82
- Service Agreement with KONE, Inc. for City Hall elevator maintenance at $640.20 per year
- Change Order No. 65 for ADA Signs at the Event Center for $1,267.60
- Approval of 2021 Employee Longevity Totals
- Payroll Transfer Ordinance No. 3675 and Payroll Ordinance No. 3676
City Council Agendas
The City Council will discuss and act on several project payments and change orders for street and sewer work. The body will also consider an annual free pet tag event and a request for the Veteran's Day Parade.
- Pay Voucher No. 1 to McCormick Excavation, LLC for $564,003.56 (CCLIP Project No. 2367-01)
- Pay Voucher No. 1 for Sanitary Sewer Improvements on Donelan Ave and 10th St. for $102,180.60
- Kings Court Street Improvement 2021 Change Order No. 1 for $6,813.50
- KMEA – Midstate invoice for $5,411.91 for Southwest Substation transformer labor and supplies
- Proposal to offer free pet tags one day a year
City Council Agendas
The City Council will discuss plans for the Old Community Building and review several professional service agreements. The body is also considering revisions to the Event Center Rental Agreement.
- Invoice No. 8 for Smoky Hill LLC in the amount of $172,134.74
- Master Agreement for Professional Services for Garver LLC
- Work Order No. 1 with Garver LLC for Runway 17-35 lighting installation
- Revision of Deposit/Damages Section 3 of the Event Center Rental Agreement
- Payroll Transfer Ordinance No. 3670 and Payroll Ordinance No. 3671
City Council Agendas
The City Council will discuss and act on a resolution to levy a transient guest tax on sleeping accommodations. The body will also review several construction contracts and a KDOT application for road improvements.
- Resolution No. 1172: 6.5% Transient Guest Tax on sleeping accommodations
- KDOT Cost Share Fall Application for Country Club Drive improvements
- KMEA – Mid States invoice of $21,881.61 for Southwest Substation construction/engineering
- Coonrod & Associates Construction Pay Request No. 23 for $329,773.07
- Woofter Construction & Irrigation Inc. agreement for $15,900.00 for Police Department repairs at 360 N. Franklin
City Council Agendas
The City Council will hold public hearings regarding the 2022 budget and a property tax rate exceeding the revenue neutral rate. The body is also considering the creation of a Community Improvement District at 1980 South Range.
- Adoption of the City of Colby 2022 Budget and 2022-2026 Five-Year Capital Improvement Plan
- EBH & Associates Engineering Agreement for Colby Estates sanitary sewer improvements ($23,000 for design; up to $40,000 for construction services)
- Roofmasters Roofing Co. Inc. bid of $14,991.60 for repairs to the Colby Police Department roof at 360 N. Franklin
- Resolution No. 1170 for the sale and conveyance of property to Truck Town, LLC
- Ordinance No. 1637 to create a Community Improvement District at 1980 South Range
City Council Agendas
The City Council will discuss several infrastructure projects, including road reconstruction and sanitary sewer improvements. The body is also considering the establishment of a Rural Housing Incentive District and a Community Improvement District policy.
- Reconstruction of outside lanes on US-24 from Walker Ave. to Riddle Ave. not to exceed $1,000,000
- Special Use Permit for 10,000 gallon fuel storage at 1100 S. Range Ave.
- Ordinance No. 1634 establishing the Colby Estates Residential Rural Housing Incentive District
- Taxable Industrial Revenue Bonds for a Travel Store at 1980 South Range
- Sanitary sewer improvement agreement with Middlecreek Corporation for $67,156
City Council Agendas
The City Council will discuss the 2022 budget, mill levies, and assessed valuations. The body is also considering several infrastructure agreements, property violations, and the creation of a Community Improvement District.
- Sanitary Sewer Donelan Ave. Improvements Agreements with Middlecreek Corporation ($118,899.00) and Penco Engineering ($20,000.00)
- KDOT CCLIP Project for US-24 reconstruction from Walker Ave. to Riddle Ave. (up to $1,000,000.00)
- Pay Request No. 22 to Coonrod & Assoc Construction Co. Inc. for $361,488.47
- Resolution No. 1166 regarding Industrial Revenue Bonds for a Travel Store at 1980 South Range
- Resolution No. 1165 establishing rental rates for the Colby Event Center
City Council Agendas
The City Council will discuss an amended construction contract and a change order for McCormick Excavation and Paving, LLC. Members will also consider the annexation and rezoning of the Cooper Second Addition to a Light Industrial District. The body will review bids for sanitary sewer improvements on Donelan Ave. and at the Quality Inn.
- Amended contract for McCormick Excavation and Paving, LLC totaling $169,118.75
- Ordinance No. 1632: Annexation of Cooper Second Addition
- Ordinance No. 1633: Rezoning Cooper Second Addition from R-1 to Light Industrial District I-1
- Bid award for sanitary sewer improvements for Donelan Ave. and Quality Inn
- Rental rate agreements for the Event Center
City Council Agendas
The City Council is reviewing the 2022 budget and the establishment of a Residential Rural Housing Incentive District. The body is also considering several contracts for airport operations, road work, and facility leasing.
- Amended contract for mill and overlay work on Maize Road with McCormick Excavation and Paving, LLC for $168,418.75
- FAA Grant # 20.106 for Shalz Field Airport operations/personnel in the amount of $32,000
- Lease agreement for 2,549 square feet at the Thomas County Judicial Center for $16,160.66 annually
- Ordinance No. 1630 to allow liquor and cereal malt beverage consumption at the Colby Event Center
- Resolution No. 1164 to establish a Residential Rural Housing Incentive District (RHID)
City Council Agendas
The City Council is holding a special meeting to conduct a work session for the 2022 budget. The session covers tax funds and enterprise funds across various city departments and utilities.
- Budget review for Police, Fire, and Street departments
- Budget review for Electric, Water, Sewage Disposal, and Solid Waste utilities
- Review of Event Center and Swimming Pool funding
- Discussion of Airport and Parks budgets
- Review of Bond & Interest and Employee Benefits
City Council Agendas
The City Council will discuss and act on several construction payments, engineering agreements, and a special use permit. The meeting includes approvals for county communications and federal coronavirus fund compliance.
- Special Use Permit for a 2000 gallon fuel tank at 1055 Plains Ave
- Engineering agreement with Penco Engineering for CCLIP Project K25/US 24 Highways for $50,000.00
- Pay requests to Coonrod & Associates for $766,027.84 and $256,085.55
- 2022 Communications Agreement with Thomas County Board of Commissioners for $164,845.90
- Bidding for sanitary sewer improvements for 10th Street Development and Range Project
City Council Agendas
The City Council will discuss several financial expenditures, including parking lot improvements and runway work. The body will also review the 2020 Audit Report and a request for 2022 appropriations.
- Change Order No. 61R for 6” Concrete at the South Parking Lot: $157,726.80
- Invoice No. 7 for CKB Runway 17-35 to Smoky Hill LLC: $78,170.31
- Change Order No. 62 for striping the South Parking Lot: $8,138.90
- Request for 2022 Appropriations from Jennifer Heck: $3,500.00
- Street closures of Franklin Street to Cedar and Cedar to Range for the Thomas County Parade on July 27, 2021
City Council Agendas
The City Council will discuss several budget requests and fund transfers. The meeting includes a proposal to establish a Rural Housing Incentive District and the annexation of land in Section 32.
- Resolution No. 1160: $720,000 transfer from Capital Improvement Reserve to Financed Projects Fund
- Resolution No. 1161: $535,000 transfer from Municipal Equipment Reserve to Financed Projects Fund
- IMA Agreement for Services with Ryan Powell for $25,000.00
- Ordinance No. 1629 for the annexing of a portion of the Southwest Quarter of Section 32
- New Home Occupation for Krista Hamilton at 1807 Harvey Ct.
City Council Agendas
The City Council will review bids for a construction project and discuss a street dance request. The body is also considering a hangar lease and concrete work for the Event Center parking lot.
- Construction contract for Project No. 97 U-2367-01 to McCormick Excavation & Paving, LLC for $576,303.92
- Request for Community Street Dance on Franklin Ave. from 6th to 7th Street on May 14
- Temporary Hangar Lease to Ag Solutions, LLC for a single engine plane in A-3 City Hangar
- Cost estimate for concrete in the South Parking Lot of Event Center
- Annual Renewal of the Special Use Permit for Whistle Stop
City Council Agendas
The City Council will discuss several infrastructure contracts and zoning ordinances. Key items include groundwater system modifications and the annexation and rezoning of a trailer park. The body will also review guidelines for the 2022 city and utility budgets.
- Agreement with R.E. Pedrotti Company, Inc for groundwater system control upgrades: $256,760.00
- Ordinance No. 1627 and 1628 for the annexation and rezoning of 1360 East 1st Street (Sunrise Court Trailer Park)
- Agreement with Cahoj Earthmoving, Inc. for King’s Court Street Improvements: $71,830.50
- Ordinance No. 1626 to rezone Block Three and Four of East Annex Addition from R-1 to R-2
- Change orders for polished concrete topping: $97,993.50 and $106,902.00
City Council Agendas
The City Council will discuss several infrastructure contracts and zoning changes. Key items include groundwater system modifications and the annexation and rezoning of the Sunrise Court Trailer Park.
- Ordinance No. 1627 and 1628 for annexation and rezoning of 1360 East 1st Street (Sunrise Court Trailer Park) to R-2MH
- Agreement with R.E. Pedrotti Company, Inc for groundwater system control upgrades totaling $256,760.00
- Payment Application No. 19 to Coonrod & Associates Construction Co. Inc. for $997,669.97
- Agreement with Cahoj Earthmoving, Inc. for King’s Court Street Improvements for $71,830.50
- Ordinance No. 1626 to rezone Block Three and Block Four of the East Annex Addition from R-1 to R-2
City Council Agendas
The City Council will consider several change orders related to epoxy and carpet installations. The meeting also includes discussions regarding flooring options for the main concourse and all bathrooms.
- Change Order No. 57: $2,642.20 for shower front epoxy
- Change Order No. 58: $70,256.67 for Ardex Topping in the Concourse
- Change Order No. 59: $7,698.00 for hallway carpet
- Change Order No. 60: $19,050.00 for main floor restroom epoxy flooring
- Discussion of carpet options for the Main Concourse and epoxy options for all bathrooms
City Council Agendas
The City Council will discuss several infrastructure contracts, including street paving and concrete work. The body is also reviewing property abatement orders and a temporary use permit for a hotel construction site.
- Contract for McCormick Excavation & Paving, LLC for mill and overlay of S. Chickamauga Ave to Plum St. and Franklin Ave for $139,036.75 plus bond fees
- Contract for Cahoj Earthmoving, Inc. for King’s Court Street Improvement Project for $71,830.50
- Concrete change orders totaling $194,835.50 (Change Order #49 for $97,993.50, #50 for $106,902.00, and a credit of -$10,157.59)
- FAA Airport Coronavirus Relief Grant Agreement for $13,000.00 for Shalz Field
- Temporary Special Use Permit for storage containers at Days Inn Hotel, 1925 S. Range Ave.
City Council Agendas
The City Council is meeting to discuss and take action on eight construction change orders. The body will also review KDOT Spring 2021 Cost Share Applications.
- Change Order #49 for polished concrete topping (no mesh): $97,993.50
- Change Order #50 for polished concrete topping (with mesh): $106,902.00
- Change Order #55 for drywall and framing on North Gym upper east wall: $15,694.17
- Change Order #54 for North Gym lower west wall gyp/metal studs: $10,443.96
- Change Order #52 credit for unpolished concrete area: -$10,157.59
City Council Agendas
The City Council will hold a public hearing regarding the potential condemnation or demolition of a structure at 175 E. Ash. Members will also review 2021 mill and overlay street projects and various property abatement resolutions.
- Public hearing on condemnation or demolition of structure at 175 E. Ash Lot No. 2
- Purchase of 6 Lilly Pad Floaters for the Aquatic Park for $10,800.00 plus shipping
- Review and approval of 2021 Mill and Overlay Street Projects
- Purchase of a hangar from Scott Barnum Family Trust at Shalz Field
- Abatement resolutions for properties at 210 S. Chickamauga, 615 E. 8th Street, and 1270 W. 6th Street
City Council Agendas
The City Council will consider several resolutions regarding property abatement and workers' compensation coverage. The meeting also includes discussions on power plant generator repairs and upcoming bids for street improvements.
- Hearing to contest vehicle removal order at 775 W. 3rd
- Resolution No. 1156 regarding group funded pool for Workers' Compensation
- $20,378.00 quote from Exline Inc. for Cooper Generator heat exchanger repairs
- Sealed bids for Kings Court Street Improvements due March 25, 2021
- Donation of .057 acres on Country Club Drive to Thomas County
City Council Agendas
The City Council will discuss street closures and a beer garden for the Sunflower Festival. The body is also reviewing several construction change orders, a federal fund exchange, and a land lease.
- Pay Request No. 17 to Coonrod & Associates Construction Co. Inc. for $1,604,922.68
- Exchange of federal funds for state funds totaling $66,017.02
- Gym Guard Original Credit Change Order No. 45 for -$80,000.00
- Three-year agricultural lease with Louis and Linda Taylor for 25.19 acres at $42/acre
- Resolution No. 1155 adopting the Kansas Homeland Security Region A Hazard Mitigation Plan
City Council Agendas
The City Council will discuss and act on several equipment and supply purchases for city departments. The meeting also includes reviews of property violations and a potential condemnation hearing for a structure.
- Purchase of 2000 tons of chip seal rock for $67,960.00
- Purchase of an Electric Department 4-wheel drive pickup up to $34,500
- Purchase of 468 cases of trash bags for $20,755.80
- Resolution 1154 regarding a hearing for an unsafe structure at 175 E. Ash Lot No. 4
- Purchase of Court Armor floor coverings for the Event Center main gym for $15,506.53
City Council Agendas
The City Council is reviewing several construction change orders and a large pay request from Coonrod & Associates. The body is also considering orders of violation for junk vehicles and weeds at five specific residential addresses.
- Pay Request No. 16 from Coonrod & Associates for $1,340,896.22
- Purchase of a 16 x 32 portable stage from Staging Concepts for $21,633.00 plus freight
- Order of Violation for junk vehicle at 1114 Court Place
- Order of Violation for illegally parked vehicle at 1181 Summer Sun
- Order of Violation for weeds and debris at 1440 W. 5th St.