Cortez public meetings in 2025

Parks, Recreation & Forestry Board

The Parks, Recreation, and Forestry Advisory Board will meet to confirm minutes, review the Parks & Rec Master Plan, and determine officers for the 2026 work plan.

• Approval of November 6, 2025 minutes
• Review and comment on Parks & Rec Master Plan scope
• Determine Chair, Vice Chair, and Secretary
• Discuss Youth Member Recruitment
• Review 2025 Project Status Update

The advisory board approved the November 6, 2025 minutes without dissent. Members voted unanimously to name Klein as chair, Landreth as vice chair, and Moore as secretary. The board directed staff to collect input for the 2026 work plan and to reschedule the January meeting to January 8. No other motions were denied or tabled.

• Approved November 6, 2025 minutes (unanimous)
• Selected Klein as chair, Landreth as vice chair, Moore as secretary (unanimous)
• Directed staff to gather comments on the Parks & Rec Master Plan scope (10‑14 day comment period)
• Directed staff to compile items for the 2026 work plan
• Rescheduled the January meeting from Jan 1 to Jan 8

Historic Preservation Board

The Historic Preservation Board will review applications to designate 245 East Montezuma Avenue and 401 East Empire Street as historic sites. The meeting will also discuss the 2026 work plan, a Colorado Preservation Inc. display titled “Rooted in Place,” and updates on 2025 and 2026 CLG grant projects. Additional updates will be provided by city council, realtor, cultural center, chamber, planning, and the county historical society.

• Application for Historic Designation of 245 East Montezuma Avenue
• Application for Historic Designation of 401 East Empire Street
• Work Plan for 2026
• Colorado Preservation Inc.’s “Rooted in Place” display
• 2025 CLG Grant Update

The Historic Preservation Board approved the minutes from the November 4, 2025 meeting. It voted to recommend that 245 East Montezuma Avenue be added to the City Register of Historic Places. It also voted to recommend that 410 East Empire Street be added, pending a state site number, and approved a plan for the 2026 work schedule to be reviewed in January.

• Approved November 4, 2025 minutes (motion by Mitchell Toms, seconded by Elizabeth Quinn MacMillan)
• Recommended 245 East Montezuma Ave for City Register (motion by Holly Towle, seconded by Mitchell Toms, approved)
• Recommended 410 East Empire St for City Register, pending state site number (motion by Holly Towle, seconded by Mitchell Toms, approved)
• Approved request for Helen to submit 2026 work plan for review in January (motion by Holly Towle, seconded by Mitchell Toms, approved)

Cortez Public Arts Advisory Committee

The Cortez Public Arts Advisory Committee will vote to approve the minutes from the November 3, 2025 meeting. The committee will review old business items, including the 2026 Work Plan and Third Thursdays planning. New business includes noting that the City Council presentation has been postponed to early 2026. Members will provide updates on the Cortez Creative Arts District, the Chamber of Commerce, and the School Community Youth Collaborative.

• Approval of minutes from November 3, 2025 meeting
• Discussion of 2026 Work Plan
• Discussion of Third Thursdays planning
• City Council presentation postponed to early 2026
• Updates from Cortez Creative Arts District, Chamber of Commerce, and School Community Youth Collaborative

The Cortez Public Arts Advisory Committee approved the minutes from the November 3 meeting. They approved the 2026 work plan. The committee motioned to issue a call for creative businesses to participate in Third Thursday events and postponed the City Council presentation to early 2026.

• Approved November 3 minutes (motion approved)
• Approved 2026 work plan (motion passed)
• Motioned to issue a call for creative businesses for Third Thursday events (motion made)
• Postponed City Council presentation to early 2026 (postponement)

Golf Advisory Board

The Golf Advisory Committee will meet on Friday, November 7, 2025 at the Conquistador Golf Course Clubhouse. The agenda includes reports from staff, the men’s, women’s, youth, and at‑large members, and a council report. The committee will discuss the 2026 budget status, a draft fee schedule for 2026, the end‑of‑season date of November 16, 2025, and plans for a winter meeting on financial analysis and the 2026 seasonal plan.

• Review of 2026 budget status and update
• Review of 2026 proposed fee schedule draft
• End of season set for November 16, 2025
• Winter meeting agenda: Golf financial analysis – enterprise fund feasibility
• Winter meeting agenda: 2026 seasonal plan – marketing, programming, projects

The committee unanimously approved the September 26, 2025 meeting minutes. 2025 golf rounds rose to 25,271 (up 8%) and revenue to $622,966 (up 10%) compared with 2024. The board voted to adopt the staff‑proposed Option A fee changes for 2026, including a 10% increase to annual passes, a private cart fee of $800, higher peak‑season daily fees, and a $5 tournament fee increase for pass holders. The decision will be taken to the next City Council meeting for final approval.

• Approved September 26, 2025 minutes (unanimous)
• Adopted Option A 2026 fee increase: 10% annual pass hike (rounded to nearest $10)
• Set private cart fee at $800
• Raised peak‑season daily fees by $2‑$3 on Fridays, Saturdays, Sundays and holidays
• Increased tournament fee to match daily play rate and added $5 entry fee for annual pass holders

Parks, Recreation & Forestry Board

The board will review the 2026 budget and discuss fees for 2026. The meeting includes updates on the Parks & Rec Master Plan and 2025 project statuses.

• 2026 Budget update
• 2026 Fee discussion
• Parks & Rec Master Plan
• City Charter and Code Review
• Department Program Surveys

The Parks, Recreation, and Forestry Advisory Board approved the July minutes unanimously and approved the August minutes unanimously after adjustments. No other formal actions were voted on; the board received reports on the master plan, youth recruitment, 2026 budget, project status, charter review, program surveys, and fee discussion. The meeting was adjourned at 5:20 p.m.

• Approved July minutes unanimously
• Approved August minutes unanimously
• Adjourned meeting at 5:20 p.m.

Historic Preservation Board

The Historic Preservation Board will discuss updates on several grant programs and the 2025 work plan. It will review and make a recommendation on the bid for the 2025 CLG Grant and consider changes to Chapter 7 of the Land Use Code and an application for historic designation. The board will also consider ideas for historic preservation events in 2026, including a walking tour and a Parade of Lights theme.

• Bid review and recommendation for the 2025 CLG Grant
• Kickoff meeting for the 2025 CLG Grant
• Proposed changes to Chapter 7 Land Use Code and historic designation application
• Ideas for 2026 historic preservation events: walking tour plan and Parade of Lights theme
• Updates on America 250/Colorado 150 CLG Grant, CREA Grant for 2026, and LOR Funding

The Historic Preservation Board approved the minutes from the October 7, 2025 meeting. It also approved the proposed changes to Chapter 7 of the Land Use Code and the application for historic designation. Other topics such as event ideas, grant updates, and a possible fee for historic register applicants were discussed but no decisions were made.

• Approved October 7, 2025 meeting minutes (motion by Mitchell Toms, seconded by Diane McBride)
• Approved changes to Chapter 7 Land Use Code & historic designation application (motion by Quinn MacMillan, seconded by Mitchell Toms)

Cortez Public Arts Advisory Committee

The Cortez Public Arts Advisory Committee will approve minutes from its October 6, 2025 meeting. It will review the 2025 and 2026 work plans and discuss planning for the Third Thursdays program. New business includes a presentation to City Council scheduled for December 9, 2025 and consideration of canceling the December and/or January meetings. Updates will be provided on the Cortez Creative Arts District, the Chamber of Commerce, and the School Community Youth Collaborative.

• Approve minutes from October 6, 2025 meeting
• Review 2025 Work Plan
• Review 2026 Work Plan
• Discuss Third Thursdays planning
• Consider cancellation of December and/or January meeting

The committee approved the minutes from the October 6, 2025 meeting. A motion to cancel the January 2026 meeting was made by Osborne, seconded by Rogers, and passed. The December meeting will proceed as regularly scheduled. No other formal decisions were recorded.

• Approved October 6, 2025 minutes (motion passed)
• Cancelled January 2026 meeting (motion passed)

Library Board

The Library Advisory Board will review the Director's report and provide updates on AspenCat. The board is also discussing upcoming events, including a book sale and a fundraiser.

• Update on AspenCat
• Alana Yazzie Modern Navajo Kitchen
• Author Event on October 23
• Book Sale from October 30 to November 1
• Library Libations Fundraiser on November 14

The board approved the consent agenda, which included the September 2025 minutes and the Library Director’s report. Heidi made the motion, Caitrin seconded, and all members voted to approve. No other decisions were recorded in the meeting.

• Approved consent agenda items (minutes, director's report) – all approved

Historic Preservation Board

The Historic Preservation Board will consider several items, including the official designation of 20‑30 West Main Street and letters of support for grant applications. The board will review the America 250/Colorado 150 CLG Grant, the 2025 CLG Grant bid, and proposed changes to Chapter 7 of the Land Use Code. It will also receive updates on the 2025 work plan and ideas for historic preservation events in 2026.

• Presentation of official designation of 20‑30 West Main Street
• Letter of support for historic assessment grant for Montezuma‑Cortez School District
• America 250/Colorado 150 CLG Grant discussion
• 2025 CLG Grant bid review and recommendation
• Changes to Chapter 7 Land Use Code and application for historic designation

The board unanimously authorized Chair Holly Tatnall to sign a letter supporting a $20,000 historic assessment grant. It approved applying for the 2026 CREA Marketing Grant to promote historic preservation activities. The board unanimously recommended that City Council accept the Woods Canyon Archaeological Consultants proposal for documenting the CCC Camp. It decided no action on the Cortez Airport Cleanup Grant letter and tabled changes to Chapter 7 land‑use code and historic designation applications until November.

• Authorized Chair Holly Tatnall to sign historic assessment grant support letter (unanimous)
• Approved applying for 2026 CREA Marketing Grant (unanimous)
• Recommended City Council accept Woods Canyon Archaeological Consultants proposal (unanimous)
• Decided no action on Cortez Airport Cleanup Grant letter
• Tabled Chapter 7 land‑use code changes and historic designation application until November

Cortez Public Arts Advisory Committee

The Cortez Public Arts Advisory Committee will review several ongoing programs, including First Friday, Third Thursdays, and the 81321 Launch. It will discuss the 2025 Work Plan and upcoming 2026 Projects. New business includes developing a work plan for 2026 and considering the CREA Marketing Grant for 2026. An update on the Cortez Creative Arts District will also be provided.

• First Friday – review
• 2025 Work Plan
• Third Thursdays – review
• Developing Work Plan for 2026
• CREA Marketing Grant 2026

The committee approved the September 8, 2025 meeting minutes. It decided to add a potential mural, Third Thursday activities, and the 81321 launch to the 2026 work plan. The committee also resolved to apply for the 2026 CREA Marketing Grant. No other motions were voted on.

• Approved September 8, 2025 minutes (motion passed)
• Added mural idea, Third Thursday events, and 81321 launch to 2026 work plan
• Resolved to apply for the 2026 CREA Marketing Grant
• Tasked West with scheduling a work‑session presentation to City Council later this year

Parks, Recreation & Forestry Board

The Parks, Recreation, and Forestry Advisory Board will discuss updates to the Parks & Rec Master Plan, youth member recruitment, the 2026 budget, and the status of 2025 projects. New business includes a review of the city charter and code. Subcommittee reports and department operations will also be presented.

• Parks & Rec Master Plan update
• Youth Member Recruitment discussion
• 2026 Budget update
• 2025 Project Status Update
• City Charter and Code Review

Golf Advisory Board

The Cortez Golf Advisory Committee will meet on September 26, 2025 to discuss several items related to the golf course. Topics include the 2026 budget status and update, the 2026 fee concept, and the end‑of‑season date of November 16, 2025. The committee will also review the October meeting plan, which covers a proposed fee schedule, a financial analysis of enterprise fund feasibility, and the 2026 seasonal plan for marketing, programming, and projects.

• 2026 Budget Status and Update
• 2026 Fee Concept
• Proposed fee schedule
• Golf Financial Analysis – Enterprise Fund Feasibility
• 2026 Seasonal Plan – Marketing, Programming, Projects

The committee approved the August 8, 2025 meeting minutes unanimously. It directed that the proposed 2026 fee increase be moderated and that members be informed of a larger increase planned for 2027. No other actions were decided at this meeting.

• Approved August 8, 2025 minutes (unanimous)
• Moderated 2026 fee increase and plan larger increase for 2027 (direction)

Library Board

The Cortez Library Advisory Board will hold its regular meeting to approve the consent agenda, including minutes from August 14, 2025. New business items include reviewing a proposed library logo, upcoming library events, and fundraising plans. The board will also receive updates on the AspenCat system and an author event scheduled for October 23. No other decisions are noted.

• Adopt new library logo
• Discuss Friday movie program
• Plan Book Sale – October 30 to November 1
• Plan Library Libations fundraiser – March (date TBD)
• Update on AspenCat system

The board unanimously approved the meeting minutes. The board also approved the new library logo after reviewing it. A motion to adjourn was made by Heidi, seconded by Holly, and the meeting was adjourned at 5:30 PM.

• Approved meeting minutes (all in favor, no opposition)
• Approved new library logo (approved by board)
• Motion to adjourn passed (motion by Heidi, seconded by Holly)

Cortez Public Arts Advisory Committee

The committee will review updates on the StreetScape Art Park and discuss potential projects for 2026. The meeting also includes planning for First Friday and Third Thursday events.

• Update on StreetScape Art Park off 491
• Proposed 2026 projects: Cortez 140 Mural, Calendar, or Coloring Book
• October Movie Plan for First Friday
• September Plan for Third Thursdays
• 81321 Launch

The Cortez Public Arts Advisory Committee approved the minutes from the August 4, 2025 meeting, with a motion by Erik Quiroz and a second by Tai Rogers. The committee received updates on the StreetScape Art Park, skatepark repairs, upcoming murals, and several community art projects for 2026. No other formal actions or votes were recorded.

• Approved August 4 minutes (motioned by Quiroz, seconded by Rogers)

Historic Preservation Board

The Historic Preservation Board will meet to discuss ideas for 2026 events and changes to the Chapter 7 Land Use Code regarding historic designations. The board will also address a vacancy and the 2025 Work Plan.

• Ideas for 2026 Historic Preservation events
• Changes to Ch. 7 Land Use Code & Application for historic designation
• Nomination of representative to the 2025 CLG Grant RFP review committee
• Discussion on School District Buildings
• Board vacancy

The board approved the minutes from the June 3, 2025 meeting. It approved updates to the historic resources and historic significance definitions in Chapter 7, including a change to the Historic Resources Register and language updates to Section 7.02.9. The board also nominated Yaquinto and Towle to serve on the CLG Grant RFP review committee.

• Approved minutes from June 3, 2025 meeting (motion by Quinn MacMillan, seconded by Yaquinto)
• Approved updates to Historic Resources & Historic Significance definitions in Chapter 7 (motion by Quinn MacMillan, seconded by Yaquinto)
• Approved change to the Historic Resources Register
• Approved language updates to Section 7.02.9 Designation Resources
• Nominated Yaquinto and Towle to the CLG Grant RFP review committee (motion by Tatnell, seconded by Quinn MacMillan)

Golf Advisory Board

The Golf Advisory Committee will meet to receive reports from staff and various clubs. The committee is scheduled to discuss the 2026 budget and related projects.

• 2026 Budget and Project Discussion

The committee voted to approve the minutes from the August 8, 2025 meeting with a unanimous vote. Staff presented 2026 project priorities, and the committee expressed support for those priorities. No other formal actions or votes were recorded during the meeting.

• Approved August 8, 2025 meeting minutes (unanimous)
• Supported 2026 project priorities presented by staff (no vote recorded)

Parks, Recreation & Forestry Board

The board will hold its regular meeting at Cortez City Hall on August 21, 2025, at 3:00 p.m. Agenda items include approving minutes, public comments, subcommittee reports, updates on the Parks & Rec Master Plan, youth recruitment, and 2026 budget prioritization.

• Approval of prior meeting minutes
• Parks & Rec Master Plan update
• Youth Member Recruitment discussion
• 2026 Budget Project Prioritization

The advisory board received the Parks & Rec Master Plan report. It also approved the priority projects outlined in the 2026 Project Prioritization memo. No other substantive actions were taken.

• Received Parks & Rec Master Plan report
• Supported 2026 Project Priority memo (list of priority projects)

Library Board

The Cortez Public Library Advisory Board will meet to approve minutes and discuss library policies. Old business includes reviewing the patron code of conduct and planning an author event with Alana Yazzie Modern Navajo Kitchen on October 23.

• Review and possible action on Patron Code of Conduct
• Alana Yazzie Modern Navajo Kitchen Author Event scheduled for October 23 at 5:00 p.m.

The board voted to approve the meeting minutes. The Patron Code of Conduct was finalized and posted. The meeting was then adjourned.

• Approved meeting minutes (motion passed)
• Finalized and posted Patron Code of Conduct
• Adjourned meeting (motion passed)

Golf Advisory Board

The Golf Advisory Committee will meet to review reports from staff and clubs and discuss the 2026 budget and projects. The meeting includes a review of 2025 goals related to financial planning, marketing, and course maintenance.

• 2026 Budget and Project Discussion
• Discussion of Golf Enterprise concept costs and benefits
• Review of non-resident fees for 2026 based on zip code tracking
• Irrigation system replacement costs
• Maintenance of bunkers on holes 5, 9, and 17

The committee set a meeting for Friday, August 22, 2025 at 7:00 a.m. in the Conquistador Golf Course Club House. An agenda was adopted covering reports, a 2026 budget discussion, and other topics. No approvals, votes, or other substantive actions were recorded in these minutes.

Historic Preservation Board

The Historic Preservation Board will meet to discuss updates to the Chapter 7 Land Use Code regarding historic designation applications. The board will also review the State Historical Fund application and the 2025 work plan.

• Changes to the Ch. 7 Land Use Code regarding historic designation applications
• State Historical Fund application
• 2025 CLG Grant
• 2024 CLG Grant update
• Discussion on School District Buildings

The board approved the minutes from the June 3, 2025 meeting. It voted to eliminate the public‑hearing requirement from the historic designation application process. The board also approved recommended updates to Chapters 2, 5, and 7 of the Land Use Code, including wording changes to the historic‑signs section and adding a checkbox to the Historic Resources Nomination Form. The City Council’s approval of the Manaugh historic designation was noted.

• Approved June 3, 2025 meeting minutes (Toms approved, Yaquinto seconds)
• Removed public hearing requirement from historic designation application process
• Approved updates to Chapter 2, Chapter 5, and Chapter 7 of the Land Use Code
• Revised Chapter 5 historic‑signs wording: removed three business references and cross‑reference to Chapter 7
• Updated Historic Resources Nomination Form to add a checkbox for each type
• Noted City Council approval of Manaugh historic designation

Cortez Public Arts Advisory Committee

The committee will review plans for First Friday and Third Thursdays events. Members will also discuss opportunities for artists in education, leadership, and inclusive shows.

• September and October Movie Plan for First Friday
• August and September Plan for Third Thursdays
• 81321 Launch
• 2025 Work Plan
• Opportunities for artists in art education, leadership, and inclusive art shows

The Cortez Public Arts Advisory Committee approved the minutes from the July 8 2025 meeting with a unanimous vote. No other formal actions or votes were recorded; the committee discussed promotional ideas and upcoming events but did not adopt any resolutions.

• Approved July 8 2025 minutes (unanimous)

Parks, Recreation & Forestry Board

The board will meet to discuss the launch plan for the Park Ranger Program and prioritize projects for the 2026 budget. The agenda also includes updates on the Parks & Rec Master Plan and youth member recruitment.

• 2026 Budget project prioritization
• Park Ranger Program launch plan/update
• Parks & Rec Master Plan
• Youth Member Recruitment

The board unanimously approved the June 2025 meeting minutes. It received reports from the Forestry subcommittee, the Recreation User Group, the Park Ranger program update, and the Department Operations report. The board also accepted the 2026 budget priority rankings and will incorporate them into budget planning.

• Approved June 2025 minutes (unanimous)
• Received Forestry subcommittee report
• Received Recreation User Group report
• Received Park Ranger Program launch report
• Received Department Operations report
• Received 2026 budget priorities and will incorporate them into budget planning

Library Board

The Library Advisory Board is meeting to review the Patron Code of Conduct Policy and a proposal for a County-Wide Read featuring the book 'Who is Government?' by Michael Lewis.

• Patron Code of Conduct Policy
• Alana Yazzie 'Modern Navajo Kitchen' event
• County-Wide Read proposal for 'Who is Government?' by Michael Lewis

The board approved a minor edit to the Patron Code of Conduct policy and assigned Beth to send the revised policy to Drew and the city attorney. Minutes from the previous meeting will be revised to add Heidi to the attendance list and sent to Beth for posting. Friends of the Library agreed to cover the expenses for the Alana Yazzie “Modern Navajo Kitchen” event, with the date to be set for October.

• Add Heidi to previous meeting attendance list; revised minutes to be sent to Beth
• Approve minor edit to Patron Code of Conduct policy; Beth to forward to Drew and city attorney
• Begin audit of all library policies with Colorado Library Consortium (CLC); Beth coordinating
• Friends of the Library will cover expenses for Alana Yazzie “Modern Navajo Kitchen” event (date TBD in October)

Cortez Public Arts Advisory Committee

The committee will review the 81321 Launch Grant and plan upcoming community events. The meeting includes presentations on fairy home building, the Rotary Club, and CIRSA training.

• 81321 Launch Grant
• August and September First Friday movie plan
• July and August Third Thursdays plan
• 2025 Work Plan
• Building Fairy Homes tutorial by Claire West

Golf Advisory Board

The Golf Advisory Committee will meet to discuss a final ordinance for private cart policies and the city code audit process. The board is also reviewing 2026 project planning and the July meeting schedule.

• Private Cart Policy and Procedure Update – Final Ordinance
• City Code Audit/Update Process
• 2026 Project Discussion
• Discussion of irrigation system replacement costs
• Proposed bunker work on holes 5, 9, and 17

The Golf Advisory Committee unanimously approved the May 2025 meeting minutes. It reported that the golf parking lot project is on hold indefinitely because the bid exceeded the budget by more than $100,000. The committee also received reports on the private cart policy ordinance, the city code audit process, and the 2026 project discussion, and set the next meeting for August 8 with no July meeting.

• Approved May 2025 meeting minutes (unanimous)
• Placed Golf Parking Lot project on hold indefinitely (bid > $100,000 over budget)
• Received final private cart policy ordinance report
• Received city code audit/update process report
• Received 2026 project discussion report; requested cart‑path options
• Scheduled next meeting for Aug 8; July meeting cancelled

Library Board

The Library Advisory Board will meet to discuss administrative updates. The agenda includes a review of term limits and library policies, along with the Director's Report.

• Review of term limits
• Review of Library Policies
• Director's Report

The board approved the meeting minutes and adopted a policy requiring members to reapply and interview with the City Council at the end of their terms. Kim Kelly was hired as Children’s Librarian, and Kerri was offered a role managing online services. Beth was tasked with drafting a revised bathroom policy, and the Friends of the Library group began reestablishing with membership dues.

• Approved meeting minutes (motion passed)
• Adopted term‑reapplication requirement for board members
• Hired Kim Kelly as Children’s Librarian
• Offered Kerri position to manage online services and ordering
• Assigned Beth to draft revised bathroom policy
• Reestablished Friends of the Library group with $10/year membership fees
• Motion to adjourn passed

Parks, Recreation & Forestry Board

The board will review the Parks & Rec Master Plan and discuss youth member recruitment. The meeting includes planning for 2025 events and summer aquatics.

• Parks & Rec Master Plan
• Youth Member Recruitment
• 2025 Event Planning
• Summer Aquatics Plans
• Strategic Planning Exercise goals review

The board approved the May 2025 meeting minutes with a unanimous vote. A motion to resolve the meeting day and time was adopted. The meeting was formally adjourned at 5:06 pm after a motion and second.

• Approved May 2025 minutes (unanimous)
• Resolved meeting day and time (no report until student member onboard)
• Adjourned meeting at 5:06 pm (moved by Quigley, seconded by Landreth)

Historic Preservation Board

The Historic Preservation Board will review an application for the historic designation of Manaugh Elementary School. The board will also discuss the 2025 Work Plan and updates regarding CLG grants.

• Historic Designation Application for Manaugh Elementary School
• 2024 CLG Grant Update
• 2025 CLG Grant
• Changes to the Ch. 7 Land Use Code
• 2025 Work Plan

The board approved the corrected minutes from the May 6, 2025 meeting. It approved the historic designation application for Manaugh Elementary School and recommended the designation to City Council. The July board meeting was cancelled. The board also approved the first Accessory Dwelling Unit and a new farmers market location at Kiva School.

• Approved corrected minutes from May 6, 2025 meeting (motion by Toms, seconded by Quinn MacMillan)
• Approved historic designation for Manaugh Elementary School (motion by Toms, seconded by Quinn MacMillan)
• Approved cancellation of July board meeting (motion by Toms, seconded by Towle)
• Approved first Accessory Dwelling Unit (ADU)
• Approved new farmers market location at Kiva School for the year

Cortez Public Arts Advisory Committee

The committee will meet to elect a Vice Chair and review the 2025 Work Plan. Members will also discuss updates regarding the First Friday and Third Thursdays programs.

• Election of Vice Chair
• 2025 Work Plan review
• Colorado 150/USA 250/Cortez 140 Logo Competition update
• First Friday and Third Thursdays 2025 updates
• CIRSA Training Video presentation

Golf Advisory Board

The committee is reviewing a proposed ordinance change regarding private cart policies and the status of +1 riders. Members will also review 2025 goals and receive updates on course projects.

• Discussion of private cart policy and procedure update
• Determination of position on +1 rider limitations
• Review of 2025 goals including golf operation financial plan development
• Updates on golf parking lot and cart path projects
• Maintenance focus on bunkers for holes 5, 9, and 17

The Golf Advisory Committee unanimously approved the May 2025 meeting minutes. It adopted a position supporting the proposed golf cart ordinance and authorized Keenan Lovett to present that stance at the City Council meeting on May 27. The committee also elected Keenan Lovett as vice chair and Janet Knisley as secretary, both by unanimous vote.

• Approved May 2025 meeting minutes (unanimous)
• Adopted committee position supporting proposed golf cart policy; Keenan Lovett to represent at City Council on 5/27 (unanimous)
• Elected Keenan Lovett as vice chair (unanimous)
• Elected Janet Knisley as secretary (unanimous)

Library Board

The Library Advisory Board will meet to elect its officers and establish a schedule for future meetings. The board will also review the new board manual and the April Library Report.

• Election of officers
• Review of new board manual
• Review of April Library Report and Director updates

The Library Advisory Board voted unanimously to elect Karen Sheek as Chairperson, Aly Maun as Vice‑Chairperson, and Damiond Smith as Secretary. The board also approved moving the regular meeting time to 5 p.m. and scheduled the next meeting for Thursday, June 12 at 5 p.m. Members received a brief overview of the new board manual and discussed expanding electronic resources.

• Elected officers unanimously: Chairperson Karen Sheek, Vice‑Chairperson Aly Maun, Secretary Damiond Smith
• Approved changing regular meeting time to 5 p.m.
• Scheduled next meeting for Thursday, June 12 at 5 p.m.

Historic Preservation Board

The Historic Preservation Board will review an HP listing application at 7 W 1st Street and proposed changes to Chapter 7 of the Land Use Code. They will also discuss planning for Historic Preservation Day and updates on CLG grants, including for school district buildings. The meeting includes public input and reports from liaisons.

• HP Listing Application at 7 W 1st Street
• Proposed changes to Chapter 7 Land Use Code
• 2026 Celebrations planning
• Historic Preservation Day planning
• Update on 2024 and 2025 CLG Grants

The Historic Preservation Board approved the minutes from the April 1, 2025 meeting. The board also approved a recommendation to list the property at 7 W 1st St. on the City Register. No other formal actions were taken.

• Approved April 1, 2025 meeting minutes (motion by Toms, seconded by Quinn MacMillan)
• Approved recommendation to add 7 W 1st St. property to City Register (motion by Toms, seconded by Quinn MacMillan)

Cortez Public Arts Advisory Committee

The Cortez Public Art Advisory Committee meets to approve previous minutes, watch a CIRSA training video, and discuss new business including Third Thursdays 2025 and a proposed time change for the June meeting. Old business covers updates on First Friday, the 2025 Work Plan, the Colorado 150/USA 250/Cortez 140 Logo Competition, and the Creative District. The agenda is largely procedural and planning-focused, with no binding decisions or funding actions.

• Third Thursdays 2025 planning
• Proposal to move June meeting time
• Colorado 150/USA 250/Cortez 140 Logo Competition update
• Creative District update
• 2025 Work Plan review

The committee approved the minutes from the April 7 meeting after a motion by Desiree Henderson and a second by Tai Rogers. A motion by Daniel Osborne to allow volunteers (Rogers, Osborne, West, and Henderson) to assist Erik Quiroz with the First Friday movie screening was seconded by Sascha Steinberg and passed. No other formal actions were recorded.

• Approved April 7 meeting minutes (motion by Henderson, seconded by Rogers)
• Approved volunteers to assist First Friday movie coordination (motion by Osborne, seconded by Steinberg)

Parks, Recreation & Forestry Board

The Parks, Recreation, and Forestry Advisory Board will convene on May 1, 2025, at Cortez City Hall to review subcommittee reports, discuss the Parks & Rec Master Plan, and set 2026 project priorities. Old business includes youth member recruitment and a strategic planning exercise with PARFAB.

• Review of Parks & Rec Master Plan
• Discussion of Youth Member Recruitment
• 2026 Budget Project Priorities (including deferred maintenance)
• Pickleball Court Use Policy review
• Strategic Planning Exercise with PARFAB

The advisory board approved the April 2025 meeting minutes unanimously. No other motions were voted on; the board received oral reports on projects, strategic planning, and other items. The meeting was adjourned at 4:55 p.m. by unanimous consent.

• Approved April 2025 minutes (unanimous)
• Adjourned meeting at 4:55 p.m. (unanimous)

Golf Advisory Board

The Golf Advisory Committee will discuss and potentially recommend changes to the private cart permit policy, including removing the 80-permit cap, adjusting the annual fee (currently $750), and introducing a daily use fee for unpermitted carts. The board will also review and confirm 2025 goals and a boards/committees manual. The meeting follows a memo from the Parks and Recreation Director outlining options for ordinance and procedure changes to address capacity and waitlist issues.

• Private cart permit fee increased from $675 to $750; cap currently at 80 permits and is full with a waitlist
• Proposal to remove the cap and allow more permits, with annual determination by the Parks and Recreation Director
• Daily use fee options for unpermitted carts: $10 per day or full cart fee $19 per day, with a limit of 10 days per season
• 10% of private cart fee revenue currently goes to the Golf Pro; possible increase to compensate for lost rental revenue
• Discussion of 2025 goals including marketing, tournament policy, and projects like cart paths and irrigation

The meeting approved the March 2025 minutes unanimously. The committee directed that a cart‑parking sign be purchased and posted. Members voted to recommend the private‑cart ordinance amendment to the City Council. Other items, such as the 2025 goals and the committees manual, were continued to a future meeting.

• Approve March 2025 minutes (unanimous)
• Purchase and post cart‑parking sign (approved)
• Recommend private‑cart ordinance amendment to City Council (approved)
• Leave private‑cart fee‑share issue for further discussion (no decision)
• Continue review of 2025 goals to next meeting
• Continue Boards and Committees Manual item to next meeting

Cortez Public Arts Advisory Committee

The Cortez Public Art Advisory Committee will discuss setting a date for the 81321 Launch Application Round 1 Review (options: April 10, 21, or 24). They will also review the Third Thursdays 2025 event and Fairy Home Project, along with updates on First Friday, the 2025 Work Plan, and logo competitions for Colorado 150/USA 250/Cortez 140. A CIRSA training video will be presented, and prior meeting minutes will be approved.

• Set date for 81321 Launch Application Round 1 Review (April 10, 21, or 24)
• Discuss Third Thursdays 2025 and Fairy Home Project from 81321
• Update on Colorado 150/USA 250/Cortez 140 Logo Competition
• Review Creative District and Logo Ideas
• View CIRSA Training Video

Parks, Recreation & Forestry Board

The Parks, Recreation, and Forestry Advisory Board will meet to approve March minutes, receive subcommittee reports, and discuss old business including the Parks & Rec Master Plan and committee handbook/process changes. The board will also select a vice chair and secretary, consider changing the meeting day/time, and conduct a strategic planning exercise with PARFAB. New business and a department operations report are also on the agenda.

• Approve minutes from March 2025
• Discuss Parks & Rec Master Plan
• Elect vice chair and secretary
• Review committee handbook/process changes
• Strategic planning exercise with PARFAB

The advisory board approved the March 2025 minutes unanimously. It appointed Matt Klein as Vice Chair and Steve Moore as Secretary, also unanimously. A motion to excuse member Ken Quigley until the July meeting was moved and seconded, though no vote tally was recorded. The board also directed that the committee policy be linked to the board webpage and will adjust meeting times to accommodate youth participation.

• Approved March 2025 minutes (unanimous)
• Appointed Matt Klein as Vice Chair (unanimous)
• Appointed Steve Moore as Secretary (unanimous)
• Motion to excuse Ken Quigley until July meeting moved and seconded (outcome not recorded)
• Requested committee policy be linked to board webpage (no vote recorded)
• Directed Forestry items to be remanded to Forestry Subcommittee (agreement recorded)
• Council member to contact SWOS and MCHS about youth attendance (action assigned)
• Received Parks & Rec Master Plan report (no further action recorded)

Historic Preservation Board

The Cortez Historic Preservation Board will discuss new business including plans for the America 250 - Colorado 150 - Cortez 140 celebration, a draft board mission statement, identifying eligible but not listed properties, and meeting times. Old business includes HP Day planning, CIRSA board training, updates on the 2024 CLG Grant, a presentation to City Council, school district buildings, the 2025 work plan, and the 2025 CLG Grant. Representatives from various organizations will provide updates.

• America 250 - Colorado 150 – Cortez 140 planning
• Draft Board Mission Statement discussion
• Eligible but not listed properties review
• HP Day Planning
• 2024 CLG Grant update and 2025 CLG Grant

The board approved the minutes from the March 5, 2025 meeting. Members voted to adopt the draft board mission statement. They also approved moving regular meetings to the first Tuesday of each month beginning in May. The poster for the “History Revealed” program was approved.

• Approved March 5, 2025 meeting minutes (Toms approved, Tatnall seconds)
• Approved draft board mission statement (Tatnall approved, Yaquinto seconds)
• Approved change of meeting day to first Tuesday of the month starting May (Toms approved, Quinn MacMillan seconds)
• Approved poster for History Revealed program

Golf Advisory Board

The Golf Advisory Committee will discuss private cart fee policy, including a June 10% increase already implemented and a donation option for cart paths. They will review and confirm 2025 goals covering financial planning, marketing, and course maintenance. The committee will also receive a Boards and Committees Manual overview and select a secretary and vice chair.

• Private cart fee policy discussion and fee increase (10% complete)
• Review and confirm 2025 goals for golf operations, marketing, and maintenance
• Boards and Committees Manual overview and selection of secretary and vice chair
• Tournament policy development: fewer than 100 players will not shut down the course
• Irrigation system replacement cost and cart path development projects

The Golf Advisory Committee approved the February 2025 meeting minutes unanimously. The committee voted unanimously to amend the ordinance, allowing it to set the private cart limit annually and to formalize a daily use fee for private carts in 2025. Other agenda items were discussed but no further actions were decided.

• Approved February 2025 minutes (unanimous)
• Amended ordinance to let committee set private cart limit annually and formalize daily use fee for carts (unanimous)

Parks, Recreation & Forestry Board

The Parks, Recreation, and Forestry Advisory Board will meet to discuss old business including the Parks & Rec Master Plan and follow-up on a tour of project areas, and new business such as committee handbook changes and a strategic planning exercise with PARFAB. No concrete decisions, public hearings, or financial items are on the agenda.

• Parks & Rec Master Plan discussion (old business)
• Tour of project areas follow-up (old business)
• Committee handbook and process changes for 2025 (new business)
• Strategic planning exercise with PARFAB (new business)

The Parks, Recreation, and Forestry Advisory Board approved the January 2025 minutes with amendments. They discussed plans for renovating the turf at South Neighborhood Park, including a new gravel parking lot and barrier. The board also decided to delay the Parks & Rec Master Plan to allow more community outreach, and scheduled future discussions on appointing a secretary and vice chair.

• Approved January 2025 minutes with amendments (unanimous)
• Delayed Parks & Rec Master Plan schedule for more outreach
• Scheduled future discussion to appoint secretary and vice chair
• Removed tour of project areas from old business

Historic Preservation Board

The Historic Preservation Board will consider a draft mission statement and discuss updates to Chapter 7 of the Land Use Code. They will also receive updates on the 2024 CLG Grant, plan for HP Day, and prepare a presentation to City Council regarding school district buildings and the 2025 work plan. Public input is accepted at the start of the meeting.

• America 250 - Colorado 150 – Cortez 140 discussion
• Draft board mission statement review
• Land Use Code update (Chapter 7 review)
• Presentation to City Council on school district buildings and 2025 work plan
• 2024 and 2025 CLG Grant updates

The Historic Preservation Board approved the February minutes with grammatical changes. They nominated Holly Tatnall to serve on the review committee for the America 250 logo competition. The board discussed but did not adopt a draft mission statement, deferring action to the next meeting. No other substantive decisions were made; most items were updates or planning discussions.

• Approved February 5, 2025 minutes with grammatical changes (motion by Toms, second by Towle)
• Nominated Holly Tatnall as board representative for America 250 logo competition review committee (motion by Towle, second by Brian)

Cortez Public Arts Advisory Committee

The Cortez Public Art Advisory Committee will meet to approve previous minutes and review the City Board Handbook. They will discuss ongoing items including the 81321 Launch, First Friday events, committee vacancies, and the 2025 Work Plan. A logo competition for Colorado 150/USA 250/Cortez 140 will also be considered, along with the Creative District and CCA logos.

• Review of City Board Handbook
• Discussion of 81321 Launch
• Committee Vacancies
• 2025 Work Plan
• Colorado 150/USA 250/Cortez 140 Logo Competition

The Cortez Public Art Advisory Committee approved minutes from its February 5 meeting and discussed several upcoming initiatives, including a potential maker space with Fundamental Needs tied to July 4th concerts, the 81321 Launch grant program, and a logo competition for Colorado 150/USA 250/Cortez 140. No formal votes were taken on these items; they were discussion only.

• Approved minutes from February 5, 2025 meeting (motion by Rogers, second by Steinberg)
• Added July 4th/Makerspace discussion to agenda (motion by Quiroz, second by McIntosh)

Historic Preservation Board

The Historic Preservation Board will review a report and public outreach plan for the 2024 CLG Grant. Members will also review Chapter 7 of the Land Use Code and discuss the 2025 Work Plan.

• Review of 2024 CLG Grant report and public outreach plan
• Review of Land Use Code Chapter 7
• Discussion of 2025 CLG Grant
• Planning for HP Day
• Discussion of Cortez Golden Citizen Award

The Historic Preservation Board approved the January minutes and discussed the 2024 CLG grant report, planning a public presentation in May with Woods Canyon. They also planned month-long Historic Preservation Day activities, including a scavenger hunt, trivia, and a banner. No formal votes were taken on these items; the meeting was primarily discussion and planning.

• Approved minutes from January 8, 2025 meeting (motion by Toms, second by Weaver)
• Reviewed draft 2024 CLG grant report and public outreach plan
• Scheduled public presentation for May (Historic Preservation Month) at Montezuma Heritage Museum, with Cortez Cultural Center as backup
• Planned HP Day activities: scavenger hunt, trivia, banner display, poster
• Discussed Land Use Code update; comments due by March 11, 2025
• Discussed potential 2026 CLG grant for school district buildings
• Updated 2025 work plan; grant wrap-up and mission statement drafting pushed to June
• Discussed Cortez Golden Citizen Award; deemed beyond committee scope

Cortez Public Arts Advisory Committee

The committee will meet to select a Chair, Vice-Chair, and Secretary. Members will discuss the Creative District, the 2025 Work Plan, and various logo competitions. The agenda also includes items regarding First Friday and the 81321 Launch.

• Selection of officers: Chair, Vice-Chair, and Secretary
• Discussion of Creative District and CCA Logos
• Review of 2025 Work Plan
• Colorado 150/USA 250/Cortez 140 Logo Competition
• 81321 Launch and First Friday

The Cortez Public Art Advisory Committee approved the January 6, 2025 minutes and discussed plans for a movie in the park on May 2, 2025. Officers were selected, and the 81321 Launch program will return for 2025. The 2025 work plan was discussed but will be approved at the next meeting.

• Approved minutes from January 6, 2025 meeting
• Selected Tai Rogers as Chair, Sascha Steinberg as Vice-Chair, Nyx Poulin as Secretary
• Discussed movie in the park on May 2, 2025 (no formal vote)
• Discussed 2025 work plan (approval deferred to next meeting)

Historic Preservation Board

The Historic Preservation Board will meet to discuss the 2025 work plan and the 2025 CLG Grant. The agenda also includes updates on the Land Use Code and a presentation for City Council.

• 2025 Work Plan
• 2025 CLG Grant
• Land Use Code Update
• 2024 CLG Grant Update
• Presentation for City Council

The board approved minutes from November 6, 2024, and reappointed Holly Tatnall as chair, Linda Towle as vice chair, and Elizabeth Quinn MacMillan as secretary. They discussed creating a citizen award and recognizing city employees, but no final decision was made. The board also noted the 2025 CLG grant application was accepted by History Colorado and planned to present to City Council in spring.

• Approved minutes from November 6, 2024 meeting
• Reappointed Tatnall as Chair, Towle as Vice Chair, MacMillan as Secretary
• Discussed but did not decide on a Citizen of the Year Award
• Noted 2025 CLG grant application accepted by History Colorado

Cortez Public Arts Advisory Committee

The Cortez Public Arts Advisory Committee will hold a regular meeting with mostly procedural items. The agenda includes approval of previous minutes, a presentation, a vacancy notification, and a motion to move officer elections to February. An update on the Creative District will also be given.

• Approval of minutes from December 2, 2024 meeting
• Vacancy notification for committee membership
• Motion to defer officer (Chair, Vice-Chair, Secretary) elections to February
• Update on Creative District

The Cortez Public Arts Advisory Committee approved moving its officer selection to February and discussed next steps for establishing a creative district. No other substantive decisions were made; the meeting was largely procedural.

• Approved minutes from December 2, 2024 meeting
• Moved officer selection (Chair, Vice-Chair, Secretary) to February meeting