DeKalb public meetings in 2025

Airport Advisory Board

The regular Airport Advisory Board meeting scheduled for Tuesday, Dec 23, 2025 was cancelled. No agenda items were discussed or decided.

City Council

The regular City Council meeting scheduled for December 22, 2025, has been canceled. The next meeting is set for January 12, 2026, at the DeKalb Public Library.

• December 22, 2025 regular City Council meeting canceled
• Next meeting: January 12, 2026, 6:00 p.m., DeKalb Public Library, Yusunas Meeting Room, 309 Oak Street

Airport Advisory Board

The DeKalb Airport Advisory Board holds a special meeting on December 16, 2025 at the DeKalb Taylor Municipal Airport. The agenda includes routine items such as call to order, approval of the agenda, and approval of minutes from the November 25, 2025 meeting, as well as a public participation segment. The board will review and vote on proposed five-year retainer agreements for airport engineering consulting services.

• Call to order and roll call
• Approval of the agenda
• Approval of minutes from the November 25, 2025 meeting
• Public participation
• Review and vote on five-year retainer agreements for airport engineering consulting services

The board approved the meeting agenda and the minutes from the November 25, 2025 meeting by voice vote. After presentations from Crawford, Murphy & Tilly and McClure Engineering, the board unanimously voted to recommend that City Council enter into retainer agreements with both firms. The meeting was then adjourned by voice vote.

• Approved meeting agenda (majority voice vote)
• Approved November 25, 2025 minutes (majority voice vote)
• Unanimously recommended City Council enter retainer agreements with Crawford, Murphy & Tilly and McClure Engineering
• Adjourned meeting (majority voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition by Specialized Education of Illinois, Inc. to rezone a portion of 315 N. 6th St. from the Light Industrial (LI) district to the Light Commercial (LC) district. The same petition also seeks a special use permit for a private therapeutic day school at that location. In addition, the commission will consider approval of an amended Final Development Plan and Final Plat for 217 Franklin St., identified as the Safe Passage project.

• Petition to rezone 315 N. 6th St. from Light Industrial (LI) to Light Commercial (LC)
• Special use permit request for a private therapeutic day school at 315 N. 6th St.
• Public hearing on the above rezoning and special use permit
• Amended Final Development Plan and Final Plat for 217 Franklin St. (Safe Passage)
• Standard agenda items: roll call, agenda and minutes approval, public participation

The Planning and Zoning Commission approved the rezoning of part of 315 N. 6th St. from Light Industrial to Light Commercial and granted a special use permit for a private therapeutic day school, with a 4‑yes, 0‑no, 1‑absent vote. The approval includes conditions requiring a lease for additional parking, employee parking restrictions, directional signage, and a maximum enrollment of 100 students. The commission also approved an amended final development plan and final plat for 217 Franklin St., noting a $2.5 million federal grant and a reduced building footprint.

• Approved rezoning of portion of 315 N. 6th St. from LI to LC (4-0-1)
• Approved special use permit for therapeutic day school at 315 N. 6th St. with conditions (4-0-1)
• Approved amended final development plan and final plat for 217 Franklin St.

DeKalb Public Library Board

The DeKalb Public Library Board will vote on the director's salary for 2026 and consider several operational items. The meeting also includes reviews of library standards, a courtyard project update, and assessments related to roofing and construction costs. Financial items such as monthly bills and conference attendance will be discussed before adjournment.

• Approve Director’s 2026 Salary
• Approve Klein and Hoffman Patio Roofing Assessment
• Approve Construction Cost Estimating Assessment
• Approve PLA Conference Attendance
• Update on Courtyard Project and review of Klein and Hoffman Report

City Council

The council will hold a public hearing on a proposed annexation and development agreement with JJK 343 LLC for approximately 560 acres along Illinois Route 23 (Project Vector). The project calls for rezoning the parcels to Planned Development‑Industrial (PD‑I) and includes four industrial buildings with a total of about 2.97 million square feet. The agenda also includes the appointment of Rhiannon Gruber to the DeKalb Public Library Board and several consent‑agenda items such as approval of accounts payable and the 2026 meeting schedule.

• Public hearing on annexation and development agreement with JJK 343 LLC for ~560 acres (Project Vector) along Illinois Route 23
• Appointment of Rhiannon Gruber to the DeKalb Public Library Board (three‑year term)
• Approval of accounts payable and payroll totaling $4,395,702.01
• Approval of the City of DeKalb 2026 regular meeting schedule
• Approval of minutes from the November 24, 2025 City Council meeting

The council approved the meeting agenda, appointed Rhiannon Gruber to the Public Library Board, and approved all items on the consent agenda, which covered prior meeting minutes, $4,395,702.01 in accounts payable and payroll, financial summaries, a crime‑free housing report, and the 2026 regular meeting schedule.

• Approved meeting agenda (7-0-1)
• Approved appointment of Rhiannon Gruber to DeKalb Public Library Board (7-0-1)
• Approved consent agenda items, including $4,395,702.01 accounts payable/payroll (7-0-1)

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a large-scale data center project and amendments to multi-family residential zoning. The body will also consider a special use permit for a lodging house.

• Petition by JJK 343 LLC for annexation, rezoning, and development of a multi-phased data center (Project Vector) on 560 acres along State Rt. 23
• Proposed construction of four data center campus buildings and two electrical substations
• Proposed text amendments to UDO Articles 5.04 (MFR1) and 5.05 (MFR2) to add lodging houses as special land uses
• Petition by Family Service Agency of DeKalb County, Inc. for a lodging house special use permit at 220 College Ave.

The Planning and Zoning Commission unanimously approved the December 1 agenda by voice vote. The commission also unanimously approved the November 17 minutes by voice vote. A public hearing was held on the ChicagoWest Business Center data‑center proposal, but no motion or vote on annexation, rezoning, or development was recorded.

Airport Advisory Board

The board received an update that the perimeter fence project is complete, with final payment pending punch‑list completion. It heard a McClure Engineering presentation and an overview of the 2027 TIPS Program, which includes design work for Taxiway B rehabilitation and future fence replacement phases. No formal approvals or votes were listed for these items.

• Perimeter Fence Project: completed, final inspection done, payment pending punch list
• McClure Engineering presentation
• Taxiway B rehabilitation design: 35% design submitted on 11/21/25
• Replace Perimeter Fence Phase 2 scheduled for 2028
• Rehabilitate Runway 2/20 lighting and update airfield guidance signs in 2029

The board approved the meeting agenda and minutes by majority voice vote. A perimeter fence project update was presented with work essentially complete. The board deferred a vote on a strategic partnership with McClure Engineering to the December meeting. It also agreed to move the Automated Weather Observation Station replacement into the 2027 fiscal year.

• Approved agenda (majority voice vote)
• Approved minutes from Nov 25, 2025 (majority voice vote)
• Deferred formal vote on McClure Engineering partnership to Dec meeting
• Moved AWOS replacement project into 2027 fiscal year
• Adjourned meeting (majority voice vote)

City Council

The DeKalb City Council will hold a public hearing on the proposed Fiscal Year 2026 budget, outlining revenue sources, pension obligations, and the property tax levy. The agenda also includes a consent item for Accounts Payable and Payroll totaling $4,150,604.98, and approval of minutes from previous meetings. Additional reports on FOIA, police and fire pension compliance, and other routine items are listed for approval.

• Public Hearing: Proposed FY2026 Budget
• Consent agenda – Accounts Payable and Payroll: $4,150,604.98
• Approval of minutes from the Regular meeting (Nov 10, 2025) and Special Joint meeting (Nov 17, 2025)
• FOIA Report – October 2025
• Police and Fire Pension Fund Municipal Compliance Reports for FY 2024

The DeKalb City Council approved the consent agenda items and a series of resolutions. It authorized a $980,368 insurance renewal and four two‑year water‑treatment purchase agreements for chlorine, fluoride, phosphate and softener salt. The Council also appropriated $1,751,000 of Motor Fuel Tax funds for street and highway maintenance and approved engineering services agreements up to $150,000. All motions passed by a 7‑0‑1 roll‑call vote.

• Approved Consent Agenda items (7-0-1)
• Approved Resolution 2025-103 insurance renewal $980,368 (7-0-1)
• Approved Resolution 2025-104 chlorine purchase contract (7-0-1)
• Approved Resolution 2025-105 fluoride purchase contract (7-0-1)
• Approved Resolution 2025-106 phosphate purchase contract (7-0-1)
• Approved Resolution 2025-107 softener salt purchase contract (7-0-1)
• Approved Resolution 2025-108 Motor Fuel Tax funds $1,751,000 for streets (7-0-1)
• Approved Resolution 2025-109 preliminary engineering services up to $150,000 (7-0-1)

Finance Advisory Committee

The City Council and Finance Advisory Committee will meet to discuss the proposed fiscal year 2026 budget for DeKalb. The agenda includes standard procedural items such as call to order, roll call, and approval of the agenda before moving to the budget discussion. No other specific contracts, rezoning, or fee changes are listed.

• Consideration of the proposed FY2026 budget

City Council

A special joint meeting of the DeKalb City Council and Finance Advisory Committee is scheduled for November 19, 2025. The meeting will follow standard procedures—call to order, roll call, agenda approval, public participation, and adjournment. The primary substantive item is the consideration of the proposed FY2026 budget. No other specific contracts, rezoning actions, or fee changes are listed.

• Consideration of the proposed FY2026 budget

Citizens' Community Enhancement Commission

The Citizens' Community Enhancement Commission will meet to consider several new initiatives, including finalizing the Lincoln Highway mural design, reviewing America 250 DeKalb projects, and discussing the DeKalb Area Arts Council. The meeting will also recap the Pawpaw tree planting and the pedestrian passthrough from previous sessions. Public participation is scheduled before the commission moves to old business and adjourns.

• Finalizing Lincoln Highway mural design
• America 250 DeKalb projects
• DeKalb Area Arts Council
• Pawpaw tree planting recap
• Pedestrian passthrough

The commission unanimously approved the meeting agenda and the September 15, 2025 minutes. Commissioners agreed to incorporate the DeKalb arch and a 1913 Stevens‑Duryea car into the Lincoln Highway mural design. The meeting was adjourned by unanimous voice vote. No public comments were received and other topics were discussed but not formally decided.

• Approved agenda (unanimous voice vote)
• Approved September 15, 2025 minutes (unanimous voice vote)
• Agreed to incorporate DeKalb arch and 1913 Stevens‑Duryea car in Lincoln Highway mural design (consensus)
• Approved adjournment (unanimous voice vote)

City Council

The City Council and Finance Advisory Committee will meet jointly on Nov. 17 and Nov. 19, 2025 at the DeKalb Public Library. The agenda includes routine items such as call to order, roll call, and approval of the agenda. The primary substantive item is the consideration of the proposed FY2026 budget. The meeting will conclude with adjournment.

• Consideration of the proposed FY2026 budget
• Public participation segment
• Approval of the agenda
• Call to order
• Roll call

The council approved the meeting agenda by a 6‑0‑2 vote. During the FY2026 budget discussion, Mayor Barnes confirmed the city will provide $20,000 to Opportunity DeKalb, using a line item in the Community Development budget. The meeting was adjourned by a 6‑0‑2 voice vote of the council and a 4‑0‑1 voice vote of the Finance Advisory Committee.

• Approved agenda (6-0-2 roll call vote)
• Committed $20,000 to Opportunity DeKalb in FY2026 budget (Mayor support, no formal vote recorded)
• Adjourned City Council meeting (6-0-2 voice vote)
• Adjourned Finance Advisory Committee meeting (4-0-1 voice vote)

Finance Advisory Committee

A special joint meeting of the DeKalb City Council and Finance Advisory Committee is scheduled for November 17, 2025 at 6:00 p.m. in the Yusunas Meeting Room of the DeKalb Public Library, 309 Oak Street. The agenda includes call to order, roll call, approval of the agenda, public participation, and consideration of the proposed FY2026 budget. The body will discuss the FY2026 budget proposal.

• Consideration of the proposed FY2026 budget
• Approval of the agenda
• Public participation segment

The City Council approved the meeting agenda by a 6‑0‑2 roll‑call vote. Mayor Barnes confirmed the City will include $20,000 for Opportunity DeKalb in the FY2026 budget, separate from the $300,000 Human Services allocation. Both the Council and the Finance Advisory Committee later adjourned the meeting.

• Approve agenda (6-0-2 roll‑call vote)
• Include $20,000 for Opportunity DeKalb in FY2026 budget (Mayor Barnes confirmed support)
• Adjourn City Council meeting (6-0-2 voice vote)
• Adjourn Finance Advisory Committee meeting (4-0-1 voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will consider a development plan for a warehouse and distribution facility. The body will also hold a continued public hearing regarding a rear yard setback variance for a proposed townhome development.

• Preliminary/Final Development Plan and Final Plat for a Warehouse and Distribution Facility at the Northeast Corner of Peace Rd. and Fairview Dr. (Project Midwest)
• Continued public hearing for a variance to reduce the rear yard setback from 20 feet to 13 feet for a 4-unit townhome at 711-717 Woodbridge Ct.

The Planning and Zoning Commission voted 5‑0‑1 to approve a variance that reduces the required rear yard setback from 20 feet to 13 feet for a proposed four‑unit townhome at 711‑717 Woodbridge Ct. The approval is subject to three conditions: no decks in the rear yards, paved patios limited to 3 × 3 feet, and the planting of ten 6‑foot Arborvitae trees with replacement of an existing tree. The motion was moved by Vice Chair McMahon, seconded by Fellabaum, and passed unanimously among members present.

• Approved variance to reduce rear yard setback to 13 ft for 711‑717 Woodbridge Ct (5‑0‑1) with conditions on decks, patios, and landscaping

Citizen Police Review Board

The Citizen Police Review Board will meet on November 13, 2025 at the DeKalb Police Department to conduct its regular agenda. The board will review case 25CPRB13 and discuss two executive‑session topics: performance or discipline of employees under 5 ILCS 120/2(c)(1) and security procedures and use of personnel/equipment for safety under 5 ILCS 120/2(c)(8). The meeting will also include routine items such as roll call, approval of agenda and minutes, public participation, a chairman update, case decision, training, and setting the next meeting date.

• Review of case 25CPRB13
• Executive session: consideration of employee performance/discipline (5 ILCS 120/2(c)(1))
• Executive session: consideration of security procedures and use of personnel/equipment for safety (5 ILCS 120/2(c)(8))
• Approval of agenda and minutes
• Scheduling of the next meeting

DeKalb Public Library Board

The Board of Trustees will meet to approve the Director's 2026 salary and the October 2025 monthly bills. The meeting includes the oath of office for Rhiannon Luft and a review of the annual campaign letter.

• Oath of office for Rhiannon Luft
• Approval of Director's 2026 salary
• Approval of October 2025 monthly bills
• Approval of Annual Campaign Letter
• Review of Trustee Facts File and Standards for Libraries (Chapter 11)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to consider moving into executive session. The purpose of the session is to conduct oral interviews for firefighter/paramedic candidates and discuss personnel.

• Oral interviews for firefighter/paramedic candidates

City Council

The DeKalb City Council will hold a Truth in Taxation public hearing on the proposed 2025 corporate and library property tax levies, which together total $13,381,915. The council will also consider reallocating $50,000 of Community Development Block Grant funds to the Roots to Rise Transitional Youth Shelter. Additional agenda items include authorizing a new transit services agreement with Transdev and amending the bus purchase agreement with Gillig, LLC.

• Truth in Taxation hearing on the 2025 corporate levy ($8,979,039) and library levy ($4,402,876)
• Reallocation of $50,000 CDBG funds to the Roots to Rise Transitional Youth Shelter
• Resolution 2025-099: Authorize Transit Services Provider Agreement with Transdev Services Inc. (2026‑2028)
• Resolution 2025-100: Amend Gillig purchase agreement, raising NTE to $4,064,155 for one hybrid and five diesel buses
• Consent agenda: Accounts Payable and Payroll through Nov. 10 2025 in the amount of $1,461,322.44

The DeKalb City Council approved a transit services contract with Transdev and a bus purchase amendment using Rebuild Illinois funds. It also approved five‑year farm lease agreements at the municipal airport and reallocated $50,000 of CDBG funds to a youth shelter. The council gave first reading approval to the 2025 levy ordinance and to the tax‑abating ordinance for fiscal year 2025.

• Agenda amendment to add Police Chief presentation approved (8-0)
• Consent agenda items approved (8-0)
• Resolution 2025-099 transit services agreement with Transdev approved (8-0)
• Resolution 2025-100 bus purchase amendment approved (8-0)
• Resolution 2025-101 farm lease agreements for airport land approved (7-0-1, Larson abstained)
• Resolution 2025-102 CDBG $50,000 reallocation approved (8-0)
• Ordinance 2025-045 first reading (property tax levy) approved (8-0)
• Ordinance 2025-046 first reading (tax abatement) approved (8-0)

Foreign Fire Insurance Tax Board

The board will meet to approve the 2025 third-quarter treasurer's report and determine recurring and new purchases. Members will also review the 2026 wish list and set the 2026 meeting schedule.

• Approval of 3rd quarter 2025 Treasurer’s Report
• Review and approval of 2026 Wish List
• Approval of recurring and new purchase items
• Establishment of 2026 meeting dates

The Foreign Fire Insurance Tax Board approved its agenda and the minutes from the November 13, 2025 meeting. It then approved the Treasurer’s report for the third quarter of 2025, which recorded total expenditures of $14,301.37 and a balance of $8,806.91. The board also approved the 2026 wish‑list items, recurring purchases, and several specific items to purchase. All motions passed by unanimous voice vote except the addition of wel service, which passed 5‑1.

• Approved agenda (voice vote)
• Approved minutes from Aug 13, 2025 (voice vote)
• Approved Treasurer's report: $14,301.37 expenses, $8,806.91 balance (voice vote)
• Approved 2026 wish list items (voice vote)
• Approved recurring purchases (voice vote)
• Approved purchase of items 1,2,3,4,5,9,10,12 (voice vote)
• Added wel service as a recurring purchase (5 ayes, 1 nay)

Citizens' Environmental Commission

The DeKalb Citizens’ Environmental Commission will meet on Nov. 6, 2025 to hear reports from local agencies and organizations, consider new business items, and review ongoing environmental projects. Items include the presentation of the 2026 DeKalb STARR Awards, continued review of the green business recognition program, and a recap of Tree City USA planting activities. The commission will also discuss upcoming events, future article ideas for the Daily Chronicle, and set the next meeting date.

• 2026 DeKalb STARR Awards (new business)
• Continued review of green business recognition
• Recap of Tree City USA planting
• Next articles for Daily Chronicle
• Upcoming events and other updates

The Citizens’ Environmental Commission declined to add a rewilding category to the 2026 STARR Awards, keeping the award categories unchanged. It adopted the same nomination and winner‑selection timeline as the previous year and agreed to present the awards in a format that fits the Earth Fest schedule. The commission also chose a full‑color City logo decal design with QR‑code information and will explore gold, silver, and bronze circle options for the decals.

• Agenda approved by unanimous voice vote
• Minutes of Oct. 1, 2025 approved by unanimous voice vote
• Rewilding category not added to 2026 STARR Awards
• Adopt timeline for nominations and winners mirroring prior year
• Agree to present awards in a format that best fits Earth Fest
• Prefer full‑color City logo leaf decal design
• Commission to investigate gold, silver, and bronze circle decal options
• Meeting adjourned by unanimous voice vote

Board of Fire and Police Commissioners

The City of DeKalb Board of Fire and Police Commissioners scheduled for Tuesday, November 4, 2025, has been cancelled. No agenda items or decisions will be considered at this time.

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition to reduce the 20‑foot rear‑yard setback to 13 feet for a proposed four‑unit townhome at 711‑717 Woodbridge Court. A second hearing will consider a variance to allow a six‑foot privacy fence on the front yard of 428 E. Dresser Road. The commission will also discuss a preliminary/final development plan and final plat for a solar farm at the southwest corner of Rt 38 and John Huber Parkway.

• Setback variance request to reduce rear‑yard setback from 20 ft to 13 ft for a 4‑unit townhome at 711‑717 Woodbridge Ct.
• Variance petition to permit a 6‑ft high privacy fence in the front yard along Joanne Lane at 428 E. Dresser Rd.
• Preliminary/Final Development Plan and Final Plat approval for a solar farm at the SW corner of Rt 38 and John Huber Parkway.

The Planning and Zoning Commission voted to continue the public hearing on the Woodbridge Court setback variance to November 17, 2025. It approved a variance allowing a six‑foot privacy fence at 428 E. Dresser Road. It also recommended approval of the preliminary/final development plan and final plat for a 5‑megawatt solar farm at the southwest corner of Rt. 38 and John Huber Parkway.

• Continue public hearing for Woodbridge Ct setback variance to Nov 17, 2025 (vote 4‑0‑1)
• Approve variance for six‑foot privacy fence at 428 E. Dresser Road (vote 5‑0‑1)
• Recommend approval of Preliminary/Final Development Plan and Final Plat for 5‑MW solar farm at SW corner of Rt. 38 and John Huber Parkway (vote 5‑0‑1)

Airport Advisory Board

The Airport Advisory Board will receive an update on the perimeter fence project. It will also review snow‑removal equipment delivery, request qualifications for airport consulting services, consider a three‑year cash‑farm lease, and discuss the FAA Part 139 meeting.

• Perimeter Fence Project Update (old business)
• Snow Removal Equipment Delivery (new business)
• Request for Statement Qualifications for Airport Consulting Services (new business)
• Three-year Cash Farm Lease Solicitation (new business)
• FAA Part 139 Meeting (new business)

The Airport Advisory Board approved the meeting agenda and the September 23, 2025 minutes by majority voice vote. The board then adjourned the meeting by majority voice vote. No other substantive actions or votes were recorded.

• Approved agenda (voice vote)
• Approved September 23, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

City Council

The DeKalb City Council will discuss and vote on the proposed 2025 city property tax levy of $8,979,039, which funds fire and police pensions. The agenda also includes routine consent items such as approval of the October 13, 2025 meeting minutes and accounts payable totaling $3,263,742.08. A resolution will authorize an auditing services agreement with Sikich CPA LLC for fiscal years 2025‑2029. A proclamation for Fall Arbor Day on October 28, 2025 will also be presented.

• Approve minutes of the October 13, 2025 City Council meeting (consent agenda).
• Approve accounts payable and payroll totaling $3,263,742.08 (consent agenda).
• Consider the 2025 City of DeKalb property tax levy of $8,979,039.
• Resolution 2025-097: Authorize auditing services agreement with Sikich CPA LLC (fees $56,800‑$63,920 for FY2025‑FY2029).
• Proclamation of Fall Arbor Day – October 28, 2025.

The council voted 8‑0 to amend the agenda, adding a discussion on agenda‑item placement to the Considerations portion. The consent agenda was also approved 8‑0, including the October 13 minutes, accounts payable and payroll of $3,263,742.08, the September FOIA report, the FY2025 Human Services Funding 3rd Quarter Report, and Resolution 2025‑096 authorizing executive‑session minutes.

• Amended agenda to add agenda‑item placement discussion (8‑0)
• Approved October 13, 2025 meeting minutes (8‑0)
• Approved accounts payable and payroll of $3,263,742.08 (8‑0)
• Approved September 2025 FOIA report (8‑0)
• Approved FY2025 Human Services Funding 3rd Quarter Report (8‑0)
• Approved Resolution 2025‑096 authorizing executive‑session minutes (8‑0)

Joint Review Board

The Joint Review Board will approve the July 25, 2025 meeting minutes, then review the third‑quarter FY 2025 TIF #3 financial statements and the status of current TIF #3 projects, including Architectural Improvement Program incentives of up to $25,000. No new business is scheduled, and the next meeting is set for January 23, 2026.

• Approval of the July 25, 2025 Joint Review Board minutes
• Presentation of third‑quarter FY 2025 TIF #3 income statement and budget‑vs‑actual report
• Update on current TIF #3 projects, noting AIP incentives up to $25,000 and no new grants awarded July‑Sept 2025
• New business: none
• Next meeting scheduled for January 23, 2026 (follow‑up TIF 4 meeting immediately after adjournment)

The Joint Review Board appointed Bill Nicklas as Temporary Chair. The board then approved the meeting agenda and the July 25, 2025 minutes. The meeting was adjourned after those approvals.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda as presented (voice vote)
• Approved July 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Joint Review Board

The Joint Review Board will approve the minutes from the July 25, 2025 meeting, review the first‑quarter FY2025 TIF financial statements, and receive an update on current TIF 4 projects. The update includes remediation of the former Protano Auto Salvage yard at 1151 S. Fourth Street and a proposed gas station/convenience store at S. Fourth Street and E. Taylor Street. No new business is scheduled.

• Approval of July 25, 2025 Joint Review Board minutes
• Presentation of first‑quarter FY2025 TIF financials
• Update on TIF 4 projects: remediation of former Protano Auto Salvage yard at 1151 S. Fourth Street
• Update on TIF 4 projects: proposed gas station/convenience store at S. Fourth Street & E. Taylor Street
• New business – none

The Joint Review Board appointed Bill Nicklas as Temporary Chair by voice vote. The board then approved the meeting agenda and the July 25, 2025 minutes, each by voice vote. Finally, the board adjourned the meeting by voice vote.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda as presented (voice vote)
• Approved July 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Police Pension Board

The DeKalb Police Pension Board will review cash reserve transfers, approve several vendor bills, consider continuation of Guzinski disability benefits, and discuss the FY2026 budget. It will also process a new membership application and address benefit requests. All items are presented for board vote.

• Cash reserve balance transfers of $739,700.00 (08/27/25) and $950,000 (09/24/25)
• Bills for payment including $1,250 for quarterly records management services and $5,165 for the City of DeKalb FY24 audit
• Continuation of Guzinski disability benefits (exam dated 6/12/25)
• FY2026 budget discussion and approval
• Approval of membership application for Madeleine King

Finance Advisory Committee

The committee considered the proposed FY2025 budget parameters, reviewing revenue projections and spending recommendations. It noted a street‑maintenance budget increase from $2.5 million to $4.5 million funded by a $2 million transfer from the General Fund reserve. It proposed $500 000 from the reserve to replace four aging dump trucks, each costing about $500 000. The meeting also discussed the Water Fund status, a capital fund balance nearing $8 million, and a property‑tax levy recommendation based on projected sales‑tax revenue of about $7.5 million.

• Street‑maintenance budget increase from $2.5M to $4.5M, funded by $2M reserve transfer
• Allocation of $500K to replace four dump trucks (~$500K each)
• Water main repair under I‑88 and planned SCADA telemetry system upgrades
• Capital fund balance approaching $8M for long‑term infrastructure
• Property‑tax levy recommendation based on projected sales‑tax revenue of ~$7.5M

Planning & Zoning Commission

The DeKalb Planning & Zoning Commission will hold a public hearing on a petition by Sharon M. Borden Rogers requesting a variance to allow an eight‑foot‑high privacy fence on the side and rear yard of the property at 3140 N. 1st St. The meeting also includes standard agenda items such as roll call, approval of the agenda and minutes, public participation, reports, and adjournment.

• Public hearing – variance request for an 8‑foot privacy fence at 3140 N. 1st St. (Article 7.06.3 UDO)
• Standard agenda items: roll call, agenda approval, minutes approval, public participation, reports, adjournment

The Planning & Zoning Commission voted to approve a variance allowing an 8‑foot‑high white vinyl privacy fence at 3140 N. 1st Street. The motion passed with five votes in favor, none against, and one member absent. The agenda and prior meeting minutes were also approved, and the commission adjourned.

• Approved 8‑foot privacy fence variance at 3140 N. 1st St. (5-0-1)
• Approved agenda as presented (unanimous voice vote)
• Approved October 6, 2025 minutes (unanimous voice vote)
• Adjourned meeting (unanimous)

Fire Pension Board

The DeKalb Firefighters Pension Fund Board of Trustees will meet to approve the Fiscal Year 2026 budget and set 2026 meeting dates. The board will also review financial statements through August 31, 2025, and IFPIF investments.

• Adoption of Fiscal Year 2026 Budget
• Review of financial statements through August 31, 2025
• Review of bills paid July 1 – September 30, 2025
• Review of IFPIF Investments/Cash Flows

The DeKalb Firefighters Pension Board approved the agenda, minutes from the July 18 meeting, and the financial statements showing a $50,287,973.26 fund balance. The board ratified $13,047.00 in bills paid for the third quarter and set the 2026 meeting dates (Jan 16, Apr 17, Jul 17, Oct 16). The meeting was then adjourned.

• Agenda approved (no nay votes)
• July 18 minutes approved (no nay votes)
• Financial statements through Aug 31 approved (no nay votes)
• Third‑quarter bills list ratified (no nay votes)
• 2026 meeting dates approved (no nay votes)
• Meeting adjourned (no nay votes)

City Council

The City Council will hold a public hearing on the first amendment to an annexation agreement that would donate roughly three acres of the Southwestern Entry Parcel for the DeKalb Transit Center and create a 40‑foot public easement for a pedestrian and bike path. The council will also review a revised traffic‑flow plan for the intersection of N. First Street and Sycamore Road. Finally, two resolutions will be considered to purchase three medium‑duty paratransit buses (up to $416,181) and one ADA‑accessible mini‑van (up to $71,502) using Federal 5307 grant funds.

• Public hearing on First Amendment to annexation agreement for donation of ~3 acres near Normal Road and Dresser Road for transit center access
• Consideration of revised intersection reconfiguration at N. First Street and Sycamore Road
• Resolution 2025-089: purchase of three medium‑duty paratransit buses, amount not to exceed $416,181
• Resolution 2025-090: purchase of one ADA‑accessible Chrysler Voyager mini‑van, amount not to exceed $71,502
• Consent agenda approval of accounts payable and payroll totaling $5,714,734.99

The DeKalb City Council approved three resolutions authorizing the purchase of three medium‑duty paratransit buses, one ADA‑accessible mini‑van, and the drilling of a test well, each funded by federal or grant money. The council also approved the consent agenda items—including the September 22 minutes, $5,714,734.99 in accounts payable, investment and revenue summaries, and a Crime Free Housing report. All motions passed by an 8‑0 roll‑call vote.

• Approved Resolution 2025-089 to purchase up to three medium‑duty paratransit buses (max $416,181) – 8‑0 vote
• Approved Resolution 2025-090 to purchase one ADA‑accessible mini‑van (max $71,502) – 8‑0 vote
• Approved Resolution 2025-091 to authorize drilling of a test well (max $44,900) – 8‑0 vote
• Approved Consent Agenda items (Sept. 22 minutes, $5,714,734.99 accounts payable, investment summary, YTD revenues, Crime Free Housing report) – 8‑0 vote
• Approved the meeting agenda – 8‑0 vote

DeKalb Public Library Board

The DeKalb Public Library Board will consider several items, including reviewing trustee facts and library standards, assigning committee roles, and approving an art memorandum of understanding, a public finances policy revision, and a revised architectural and engineering quote. The board will also vote on the 2026 payscale, the FY 2026 levy and budget, and September 2025 monthly bills, and review financial statements.

• Approve Jubilee Art MOU
• Approve Public Finances Policy Revision
• Approve Woolpert Architectural and Engineering Revised Quote
• Approve 2026 Payscale
• Approve FY 2026 Levy and Budget

Planning & Zoning Commission

The DeKalb Planning & Zoning Commission will continue a public hearing on a request to build a 6-foot-high privacy fence in the front yard of 129 Wendell Place. The petition seeks a variance to the Unified Development Ordinance, which currently limits front-yard fences to 3 feet. Staff reports indicate the fence would not obstruct traffic visibility, but the request has drawn opposition from neighbors.

• Continued public hearing for 6-foot fence variance at 129 Wendell Place
• Final Plat of Resubdivision for DeKalb Gas at 802 S. 4th St.
• Approval of September 15, 2025, Planning & Zoning Commission minutes

The commission approved the meeting agenda and the September 15 minutes by unanimous voice vote. A petition for a fence variance was withdrawn by the applicant, so no action was taken. The commission voted 5‑0‑1 to recommend approval of the final plat for the DeKalb Gas Resubdivision at 802 S. 4th St., subject to staff comments before recording. The meeting was adjourned at 6:07 p.m.

• Approved agenda (unanimous voice vote)
• Approved September 15, 2025 minutes (unanimous voice vote)
• Noted withdrawal of fence variance petition – no action taken
• Recommended approval of final plat for DeKalb Gas Resubdivision, 802 S. 4th St. (5-0-1)
• Adjourned meeting (motion passed)

Citizens' Environmental Commission

The Citizens' Environmental Commission's regular meeting scheduled for Oct. 2, 2025, has been cancelled and rescheduled to Wednesday, Oct. 1, 2025, at 4:30 p.m. The meeting will take place at the DeKalb Police Department, Second Floor Training Room, 700 W. Lincoln Hwy. No agenda items are listed; this notice is procedural only.

• Meeting cancelled and rescheduled to Oct. 1, 2025, 4:30 p.m.
• New location: DeKalb Police Department, Second Floor Training Room, 700 W. Lincoln Hwy

Citizens' Environmental Commission

The DeKalb Citizens’ Environmental Commission will consider a review of green business recognition. The commission will also discuss ongoing Tree City USA planting efforts and upcoming articles for the Daily Chronicle. Additional items include updates on upcoming events and other issues. The meeting includes standard procedural items such as roll call, agenda approval, public comment, and minutes approval.

• Review of green business recognition
• Tree City USA planting discussion
• Planning Daily Chronicle articles for Nov. & Dec.
• Upcoming events updates
• General updates on other issues

The commission approved the meeting agenda and the September 4 minutes by unanimous voice vote. Commissioners agreed to postpone further review of the green business recognition program until next month. A native pawpaw tree planting for the Tree City USA program was scheduled for October. The meeting was adjourned by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved September 4, 2025 minutes (unanimous voice vote)
• Scheduled native pawpaw planting for October (no vote)
• Postponed further review of green business recognition program (no vote)
• Adjourned meeting (unanimous voice vote)

Airport Advisory Board

The Airport Advisory Board will meet to discuss updates on the perimeter fence project and the self-serve fuel credit card point of sale unit. The agenda also includes an airport tour and familiarization.

• Self-Serve Fuel Credit Card Point of Sale Unit update
• Perimeter Fence Project update
• Airport Tour and Familiarization

The Airport Advisory Board approved the meeting agenda and the minutes from August 26, 2025. Both motions passed by a majority voice vote of those present. The board then adjourned the meeting by voice vote. No substantive actions were decided; updates were informational only.

• Approved agenda (voice vote)
• Approved August 26 minutes (voice vote)
• Adjourned meeting (voice vote)

City Council

The City Council will review an overview of housing insecurity and homelessness in DeKalb. The body is also considering a shared police protection agreement with Northern Illinois University and a grant for property improvements.

• Resolution 2025-083: Intergovernmental Agreement for shared police protection with Northern Illinois University
• Resolution 2025-084: $25,000 Architectural Improvement Program grant for 1215 Blackhawk Road
• Consent Agenda: Accounts payable and payroll through September 22, 2025, totaling $5,840,695.43
• Proclamation for Fire Prevention Week, October 5–11, 2025
• Discussion on housing insecurity and the $300,000 human service grant budget

The council voted 8‑0 to approve the consent agenda items, which covered accounts payable of $5,840,695.43 and other financial reports. A motion to amend the agenda to reconsider Ordinance 2025‑039 tied 4‑4, which under council rules allowed the amendment to pass. The subsequent motion to reconsider the ordinance also tied 4‑4, resulting in no further action on the ordinance at this meeting.

• Approved consent agenda (8-0)
• Amended agenda to reconsider Ordinance 2025-039 (4-4 tie, amendment passed)
• Motion to reconsider Ordinance 2025-039 tied 4-4 (no decision)
• Motion to table discussion regarding Ordinance 2025-039 – outcome not recorded

Citizens' Community Enhancement Commission

The Citizens' Community Enhancement Commission will review agenda items and public input. New business includes a Paw Paw tree planting, the America 250 DeKalb project, and a veterans mural sign. Old business covers a recap of utility box murals, the Lincoln Highway mural, Paint‑A‑Plug, and other updates. No formal decisions are recorded in the agenda.

• Paw Paw tree planting
• America 250 DeKalb
• Veterans mural sign
• Utility box murals recap
• Lincoln Highway mural

The Citizens’ Community Enhancement Commission approved its agenda by unanimous voice vote, approved the May 19, 2025 minutes by unanimous voice vote, and then adjourned the meeting by unanimous voice vote. No other substantive actions were decided; the remainder of the meeting consisted of discussion and updates on tree planting, America 250 events, murals, and other community projects.

• Agenda approved (unanimous voice vote)
• May 19 minutes approved (unanimous voice vote)
• Meeting adjourned (unanimous voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition by James Hartwig seeking a variance to the Unified Development Ordinance to allow a new 6‑foot‑high privacy fence in the front yard on S. 2nd St at 129 Wendell Place. The commission will also discuss its own roles and responsibilities. No other decisions are listed on the agenda.

• Public hearing – variance petition by James Hartwig for a 6‑ft privacy fence at 129 Wendell Place, S. 2nd St
• Discussion item – Planning and Zoning Commission roles and responsibilities

The Planning and Zoning Commission approved the September 15 agenda by unanimous voice vote and approved the September 2 minutes by unanimous voice vote. A public hearing was held on a petition for a six‑foot privacy fence at 129 Wendell Place, but no vote or decision on the variance was recorded in the minutes.

• Approved agenda (unanimous voice vote)
• Approved September 2, 2025 minutes (unanimous voice vote)

Citizen Police Review Board

The Citizen Police Review Board will review two pending complaints, designated 25CPRB10 and 25CPRB11, during the open portion of the meeting. The board will then move into executive session to consider employee performance and discipline under 5 ILCS 120/2(c)(1) and to discuss security procedures and the use of personnel and equipment under 5 ILCS 120/2(c)(8). The meeting will conclude with a vote on the next meeting date and adjournment.

• Case review – complaint 25CPRB10
• Case review – complaint 25CPRB11
• Executive session – consider employee performance/discipline (5 ILCS 120/2(c)(1))
• Executive session – consider security procedures and use of personnel/equipment (5 ILCS 120/2(c)(8))

The Citizen Police Review Board approved its agenda and minutes by unanimous voice votes. It decided to take both pending cases (25CPRB10 and 25CPRB11) and recessed to an executive session. The board voted on each complaint, finding some unfounded and one escalatory‑behavior complaint founded. The next meeting was scheduled for October 9, 2025.

• Approved agenda (3‑0 voice vote)
• Approved minutes (3‑0 voice vote)
• Took both cases 25CPRB10 and 25CPRB11 for review (unanimous)
• Recessed to executive session (3‑0 roll‑call vote)
• Found complaint “ignore request to speak with supervisor” unfounded (unanimous)
• Found complaint “escalatory behavior” founded (2‑1)
• Found complaint “failure to identify as peace officer” unfounded (unanimous)
• Scheduled next meeting for October 9, 2025

DeKalb Public Library Board

The DeKalb Public Library Board will decide on several 2026 operational items, including the non‑resident fee, board meeting dates, and closed dates. It will also approve contracts for a Barracuda firewall and email filtering, a Biblioteca maintenance service, and a Woolpert architectural and engineering quote, as well as a request for qualifications bid for architects. Financial matters such as August 2025 monthly bills and financial reports will be reviewed.

• Approve Non-Resident Fee for 2026
• Approve Barracuda Firewall and Email Filtering Contract
• Approve Biblioteca Maintenance Contract
• Approve Woolpert Architectural and Engineering Quote
• Approve Request for Qualifications Bid for Architects

City Council

The City Council will hold a public hearing on annexing 30 acres on Peace Road for a solar energy system and data storage buildings. The body is also considering a hotel tax rebate agreement and a property sale to Mereo Real Estate Partners LLC.

• Public hearing for Donato Solar: 4-megawatt solar field and two 6,000 sq ft data storage buildings on Peace Road
• Resolution 2025-081: Hotel tax rebate agreement with Peace Road Hotels LLC for a 120-room hotel at 902 Peace Road, capped at $2,000,000 over 10 years
• Resolution 2025-082: Purchase and sale agreement with Mereo Real Estate Partners LLC for vacated Simonds Avenue property and adjacent parcels
• Consent agenda: Accounts payable and payroll through September 8, 2025, totaling $2,190,787.46

The council approved two resolutions— a hotel tax rebate with Peace Road Hotels LLC and a purchase‑sale agreement for the vacated Simonds Avenue property— and moved several ordinances to their next reading stages. All items were adopted by a 7‑0‑1 roll‑call vote.

• Approved Resolution 2025-081 Hotel Tax Rebate Agreement with Peace Road Hotels LLC (7‑0‑1)
• Approved Resolution 2025-082 Purchase and Sale Agreement for Simonds Avenue Property (7‑0‑1)
• Approved First Reading of Ordinance 2025-038 amending traffic speed restrictions (7‑0‑1)
• Waived Second Reading of Ordinance 2025-038 (7‑0‑1)
• Approved First Reading of Ordinance 2025-039 authorizing annexation for Donato Solar project (7‑0‑1)
• Approved Consent Agenda items including August 11 and 25 minutes, accounts payable $2,190,787.46, and Crime Free Housing Bureau report (7‑0‑1)

Citizens' Environmental Commission

The DeKalb Citizens’ Environmental Commission will hold its regular meeting on Sept. 4, 2025, at the DeKalb Police Department. The agenda includes routine procedural items, reports from local environmental agencies, and a discussion on a new recycling program.

• Recycle Coach program discussion under New Business
• Corn Fest recap and Green business recognition update under Old Business

The Citizens’ Environmental Commission approved its agenda and the August 7 meeting minutes by unanimous voice vote. It expressed support for a proposed Miyawaki micro forest during public comments. The recycle‑coach item was postponed for future discussion. The meeting was adjourned at 5:00 p.m. by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved August 7 minutes (unanimous voice vote)
• Postponed recycle coach discussion to a future meeting
• Adjourned meeting (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition by Donato Solar. The proposal involves rezoning and annexing approximately 30 acres for industrial use.

• Public hearing for Donato Solar to rezone approximately 30 acres along the west side of Peace Road between Greenwood Acres Dr. and Challenger Dr. to 'PD-I' Planned Development Industrial District
• Proposed construction of a 4-megawatt ground mounted solar energy system (solar field)
• Proposed construction of two 6,000 sq. ft. data center buildings

The Planning and Zoning Commission approved the September 2 agenda by unanimous voice vote and approved the August 4, 2025 minutes by unanimous voice vote. A public hearing was held on Donato Solar’s petition to annex and rezone a 30‑acre site to the Planned Development Industrial District. No vote or formal decision on the rezoning petition was recorded.

• Approved agenda (unanimous voice vote)
• Approved August 4, 2025 minutes (unanimous voice vote)

Board of Fire and Police Commissioners

The DeKalb Board of Fire and Police Commissioners will hold a special meeting to conduct executive session interviews for entry-level police officer candidates. The public portion includes roll call, agenda approval, and public participation before moving to a closed session under state law.

• Executive session to interview police officer candidates under 5 ILCS 120/2(c)(1)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct oral interviews for entry-level police officer candidates. This portion of the meeting is proposed to take place in executive session.

• Oral interviews for entry-level police officer candidates

Airport Advisory Board

The DeKalb Airport Advisory Board will review routine minutes, hear from one public commenter, and receive updates on self-serve fuel card readers, snow-removal equipment, and a perimeter fence project. New business includes appointing a board member, discussing the vice chair role, and reviewing fuel sales from Oshkosh AirVenture and Part 139 certification steps.

• Self-Serve Fuel Credit Card Point of Sale Unit update (delivery expected September 2025)
• Snow Removal Equipment update (delivery expected October–November 2025; broom in December 2025)
• Perimeter Fence Project update (construction underway, completion within two months)
• Appointment of Katherine McLaughlin to Airport Advisory Board
• Oshkosh AirVenture Fuel Sales Report and Part 139 Certification Process update

The board approved the meeting agenda and the minutes from June 24, 2025 by voice vote. Chairman Robert Owens moved to appoint Scott Carlson as Vice Chairperson, and the motion passed by majority voice vote. The meeting was then adjourned by voice vote. No other substantive actions were taken.

• Approved agenda (majority voice vote)
• Approved June 24, 2025 minutes (majority voice vote)
• Appointed Scott Carlson as Vice Chairperson (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

City Council is discussing a proposed revenue sharing agreement with Peace Road Hotels, LLC to bridge a funding gap for a Marriott-branded hotel. The developer is requesting a portion of hotel-motel tax revenues over 10 years to offset increased construction costs.

• Proposed hotel tax sharing agreement for TownePlace Suites and Fairfield Inn at 902 Peace Road with a maximum payment of $2,000,000
• Accounts payable and payroll through August 26, 2025, totaling $3,377,803.95
• Proclamation honoring Dr. Leroy A. Mitchell Day
• Proclamation recognizing the 35th Anniversary of the DeKalb Area Alano Club
• Recognition of Fehr Graham, Elliott & Wood, and Curran Contracting for 2026 street improvements

The City Council unanimously approved the meeting agenda. It also approved the consent agenda items, including $3,377,803.95 for accounts payable and payroll and the July 2025 FOIA report, each by an 8‑0 vote. The proposed revenue‑sharing agreement with TownePlace Suites and Fairfield Inn was discussed and scheduled to return as an action item on the September 8, 2025 agenda.

• Approved agenda (8-0 roll call)
• Approved accounts payable and payroll of $3,377,803.95 (8-0 roll call)
• Approved July 2025 FOIA report (8-0 roll call)
• Deferred revenue sharing agreement with TownePlace Suites and Fairfield Inn to Sep 8 (no vote)
• Adjourned meeting (8-0 voice vote)

Finance Advisory Committee

The City Council and Finance Advisory Committee are meeting to review key revenue and spending assumptions for the Fiscal Year 2026 City Budget. The discussion focuses on the General Fund and general capital funds, with a specific emphasis on property tax levies and pension obligations.

• Proposed FY2026 General Fund total revenues of $54,320,452
• Proposed FY2026 Fire Pension Levy of $4,917,114
• Proposed FY2026 Police Pension Levy of $4,091,529
• Proposed FY2026 State Sales Tax revenue of $8,184,170
• Proposed FY2026 Home Rule Sales Tax revenue of $10,155,628

The City Council approved the meeting agenda by an 8‑0 roll‑call vote and the Finance Advisory Committee approved it by a 5‑0 roll‑call vote. Both bodies then adjourned the meeting, the Council by an 8‑0 voice vote and the Committee by a 5‑0 voice vote. No other substantive actions were taken.

• Approved agenda (City Council 8-0 roll call)
• Approved agenda (Finance Advisory Committee 5-0 roll call)
• Adjourned meeting (City Council 8-0 voice vote)
• Adjourned meeting (Finance Advisory Committee 5-0 voice vote)

City Council

The City Council and Finance Advisory Committee are meeting to review revenue projections and spending assumptions for the FY2026 budget. The discussion focuses on the General Fund and general capital funds, specifically analyzing income categories and pension obligations.

• Proposed FY2026 General Fund total revenues of $54,320,452
• Proposed FY2026 Fire Pension Levy of $4,917,114
• Proposed FY2026 Police Pension Levy of $4,091,529
• Proposed FY2026 State Sales Tax revenue of $8,184,170
• Proposed FY2026 Home Rule Sales Tax revenue of $10,155,628

The City Council and Finance Advisory Committee each approved their meeting agendas by unanimous roll‑call votes. No substantive measures, such as budget approvals or policy changes, were adopted. Both bodies then adjourned the meeting by unanimous voice votes.

• Approved City Council agenda (8-0 roll call)
• Approved Finance Advisory Committee agenda (5-0 roll call)
• Adjourned City Council meeting (8-0 voice)
• Adjourned Finance Advisory Committee meeting (5-0 voice)

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for August 18, 2025, has been cancelled.

Citizen Police Review Board

The Citizen Police Review Board will meet to review police conduct complaints and discuss board operations. The board will also hold an executive session to discuss employee discipline and security procedures.

• Review case 25CPRB09
• Executive session on employee discipline and security procedures
• Vote on case decisions for 24CPRB05, 25CPRB06, 25CPRB07

The CPRB approved its agenda and the July 24 minutes by voice vote. The board unanimously decided not to take complaint 25CPRB09 because it was filed in Georgia. A motion to keep the executive‑session minutes confidential was approved. The next meeting was scheduled for September 11.

• Approved agenda (4-0 voice vote)
• Approved July 24 minutes (4-0 voice vote)
• Decided not to take complaint 25CPRB09 (unanimous)
• Approved not releasing executive‑session minutes (4-0 voice vote)
• Adjourned meeting (4-0 voice vote)
• Scheduled next meeting for September 11

DeKalb Public Library Board

The DeKalb Public Library Board will hold its regular monthly meeting to approve minutes, bills, and several proposals including fan motor replacements for the RJ O’Neill and TeeJay restrooms, a salary exemption for the Head of Circulation, and financial reports. The board will also discuss the architect selection process for the Courtyard Project and review trustee facts and library standards.

• Approve RJ O’Neill Fan Motor Proposal
• Approve TeeJay Restroom Door Motor Replacement Proposal
• Approve Head of Circulation Salary Exemption
• Approve June and July 2025 Monthly Bills
• Discuss Architect Selection Process for Courtyard Project

Foreign Fire Insurance Tax Board

The board will review completed and pending purchases and discuss new items to buy. Members will also approve the treasurer's report for the second quarter of 2025.

• Approval of 2nd quarter 2025 Treasurer’s Report
• Review of completed and pending purchases
• Discussion and approval of new items to purchase
• Discussion of supply ordering procedures

The board approved its agenda and the prior meeting minutes. It accepted the Treasurer's report showing $38,281.16 in expenditures and a $23,126.41 balance. The 2026 budget, the current Wish List process, and the purchase of the bottom three listed items were all approved. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved minutes from May 12, 2025 (unanimous)
• Approved Treasurer's report for 2nd quarter 2025 (unanimous)
• Approved 2026 budget (unanimous)
• Approved Wish List process (unanimous)
• Approved purchase of bottom three items on the list (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss economic incentives for a new bank and a local restaurant, as well as a liquor license transfer. The body is also reviewing updates to the city's tree ordinance and proposed increases for tobacco license fees and fines.

• Resolution 2025-078: TIF economic incentive for Heartland Bank at 205 S. Fourth Street
• Resolution 2025-079: $17,459.42 architectural improvement grant for Burritoville at 1026 W. Hillcrest Drive
• Ordinance 2025-036: Increase tobacco renewal fee from $350 to $500 and raise fines for sales to minors
• Ordinance 2025-037: Rezoning of 802-810 S. Fourth Street for an Amoco Hossen gas station and convenience store
• Accounts payable and payroll through August 11, 2025, totaling $2,268,766.40

The council appointed Alderman Tracy Smith as Temporary Chair and approved the Consent Agenda, including $2,268,766.40 in accounts payable. It approved three resolutions: an $83,000 TIF incentive for Heartland Bank, a $17,459.42 Fund 400 architectural improvement for Burritoville, and a bar liquor license with supplemental gaming for Hades Teop LLC. The council also approved first readings and waived second readings of three ordinances covering tree standards, tobacco fines, and a rezoning for a gas station.

• Appointed Alderman Tracy Smith as Temporary Chair (7-0-1)
• Approved Consent Agenda items, including $2,268,766.40 accounts payable (7-0-1)
• Approved Resolution 2025-078 authorizing $83,000 TIF incentive for Heartland Bank (7-0-1)
• Approved Resolution 2025-079 authorizing $17,459.42 Fund 400 improvement for Burritoville (7-0-1)
• Approved Resolution 2025-080 authorizing bar liquor license with supplemental gaming for Hades Teop LLC (7-0-1)
• Approved First Reading of Ordinance 2025-035 (tree standards) and waived Second Reading (7-0-1)
• Approved First Reading of Ordinance 2025-036 (tobacco fines) and waived Second Reading (7-0-1)
• Approved First Reading of Ordinance 2025-037 rezoning 802-810 S. Fourth St. and waived Second Reading (7-0-1)

Foreign Fire Insurance Tax Board

The scheduled regular meeting of the Foreign Fire Insurance Tax Board on August 11, 2025, was cancelled and rescheduled to August 13, 2025, at the same time. No business was conducted or discussed due to the cancellation.

Citizens' Environmental Commission

The commission will review a draft flyer on new tree care and discuss the green business recognition program. Members will also plan upcoming articles for the Daily Chronicle regarding stormwater remediation and volunteering.

• Draft flyer on new tree care
• Green business recognition program
• Daily Chronicle articles on stormwater remediation and volunteering
• EV Readiness recognition

The Citizens’ Environmental Commission unanimously approved its agenda and the June 5, 2025 meeting minutes by voice vote. No reports were presented because ex‑officio members were absent. The commission discussed a draft tree‑care flyer and plans to develop a green‑business recognition application for October. The meeting was adjourned by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved June 5, 2025 minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Board of Fire and Police Commissioners

The quarterly meeting scheduled for August 5, 2025, has been cancelled.

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition to rezone a property to allow for a gas station and convenience store. The commission will also review the agenda and minutes from the July 21, 2025, meeting.

• Public hearing: Petition by Amoco Hossen to rezone 802-810 S. 4th St. from General Commercial (GC) to Planned Development Commercial (PD-C) for a gas station/convenience store

The Planning & Zoning Commission approved its agenda and the July 21 minutes by unanimous voice vote. In a public hearing, the Commission voted 4‑1‑2 to forward its findings and recommend to the City Council rezoning of 802‑810 S. 4th St. from General Commercial to Planned Development Commercial and to approve the preliminary and final development plan. The motion was moved by Becker and seconded by Wright.

• Agenda approved by unanimous voice vote
• July 21 minutes approved by unanimous voice vote
• Recommended rezoning of 802‑810 S. 4th St. to PD‑C and approval of development plan (vote 4‑1‑2)
• Meeting adjourned at 6:23 p.m.

City Council

The City Council will hold a public hearing to potentially repeal a 2022 zoning amendment for a property at 145 Fisk Avenue due to the owner's failure to submit a final development plan and secure the building. The body will also consider several grants, easements, and board appointments.

• Public hearing to repeal Ordinance 2022-070 regarding the zoning of 145 Fisk Avenue
• Proposed $19,665.59 architectural improvement grant for Big O’s Barbeque at 930 Pappas Drive
• Proposed easement for Commonwealth Edison at 3001 Pleasant Street for a solar farm project
• Payment of accounts payable and payroll in the amount of $4,438,982.88
• Appointments to the Airport Advisory Board, Finance Advisory Committee, and Planning and Zoning Commission

The council voted 7-0-1 to approve the meeting agenda. It then approved three appointments—Katherine McGloughlin to the Airport Advisory Board, Brian Ohlinger to the Finance Advisory Committee, and Tom Fellabaum to the Planning and Zoning Commission. Finally, the consent agenda items, including the July 14 minutes and $4,438,982.88 in accounts payable, were approved by the same vote.

• Approved agenda (7-0-1)
• Approved appointments of Katherine McGloughlin, Brian Ohlinger, and Tom Fellabaum (7-0-1)
• Approved consent agenda items (minutes, $4,438,982.88 payable, FOIA report, FY2025 Human Services report) (7-0-1)

Joint Review Board

The Joint Review Board will meet to review the second quarter FY2025 TIF financials. The board will also receive updates on current TIF 3 projects.

• Presentation of Second Quarter FY2025 TIF Financials
• Update on current TIF 3 projects
• Approval of April 25, 2025 meeting minutes

The Joint Review Board appointed Liam Sullivan as Temporary Chair by voice vote. The board then approved the meeting agenda and the April 25, 2025 minutes, each by voice vote of a majority. The meeting was adjourned by voice vote.

• Appointed Liam Sullivan as Temporary Chair (voice vote majority)
• Approved agenda (voice vote majority)
• Approved April 25, 2025 minutes (voice vote majority)
• Adjourned meeting (voice vote majority)

Joint Review Board

The Joint Review Board will meet to review the first quarter FY2025 TIF financials. The board will also receive updates on current TIF 4 projects.

• Presentation of First Quarter FY2025 TIF Financials
• Update on current TIF 4 projects

The Joint Review Board appointed Liam Sullivan as Temporary Chair by voice vote. The board then approved the meeting agenda and the minutes from the April 25, 2025 meeting, each by voice vote. No new business or TIF 4 grants were approved. The meeting was adjourned by voice vote.

• Appointed Liam Sullivan as Temporary Chair (voice vote)
• Approved agenda (voice vote)
• Approved April 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)
• No TIF 4 grants approved (none)

Police Pension Board

The DeKalb Police Pension Board of Trustees will meet to approve bills for legal and actuarial services and review membership and benefit requests. The board will also discuss the transfer of $1,890,000.00 to State Street for cash management.

• Cash management transfer of $1,890,000.00 to State Street
• Payment of $3,862.50 to Foster & Foster for FY25 Actuarial Valuation
• Payment of $2,400 to INSPE for Guzinski annual exam
• Membership application for Madeleine King
• Benefit request for Sergeant Todd Wells

Citizen Police Review Board

The Citizen Police Review Board will meet to review five specific cases and make decisions on previous reviews. The board will also enter an executive session to discuss employee performance, discipline, and security procedures.

• Case reviews for 25CPRB04, 25CPRB05, 25CPRB06, 25CPRB07, and 25CPRB08
• Executive session regarding employee performance and discipline (5 ILCS 120/2(c)(1))
• Executive session regarding security procedures and public safety (5 ILCS 120/(2)(c)(8))
• Approval of March 13, 2025 meeting minutes

The CPRB approved its agenda and the March 13, 2025 minutes by unanimous voice votes. After recessing into Executive Session, the board voted 3‑0 to find complaints 24CPRB05, 25CPRB06 and 25CPRB07 unfounded, as well as the related policy investigations. The board also approved not releasing the Executive Session minutes and adjourned the meeting.

• Approved agenda (3‑0 voice vote)
• Approved March 13, 2025 minutes (3‑0 voice vote)
• Board unanimously decided to take case 25CPRB04
• Recessed into Executive Session (3‑0 roll call vote)
• Found complaints 24CPRB05, 25CPRB06, 25CPRB07 unfounded (3‑0 vote)
• Declared policy investigations 402.0 and 402.2 unfounded (3‑0 vote)
• Approved motion not to release Executive Session minutes (3‑0 voice vote)
• Adjourned meeting (3‑0 voice vote)

Airport Advisory Board

The Airport Advisory Board regular meeting scheduled for Tuesday, July 22, 2025, has been cancelled.

Planning & Zoning Commission

The commission will hold public hearings to consider two petitions for variances to the Unified Development Ordinance. Both requests seek approval for 6-foot-high privacy fences in front yards.

• Public hearing for variance for 6-foot-high privacy fence at 1158 S. 5th St. (Rick and Teresa Scharp)
• Public hearing for variance for 6-foot-high privacy fence at 857 S. 1st St. (Lee Ortega)

The Planning and Zoning Commission approved its agenda and the July 7 minutes by unanimous voice vote. It then approved a variance for 1158 S. 5th St. to allow a 6‑foot privacy fence, and a variance for 857 S. 1st St. for a similar fence. Both variance motions passed with a 5‑yes, 0‑no, 1‑absent vote.

• Agenda approved by unanimous voice vote
• July 7, 2025 minutes approved by unanimous voice vote
• Approved 6‑foot privacy fence variance for 1158 S. 5th St. (5‑0‑1)
• Approved 6‑foot privacy fence variance for 857 S. 1st St. (5‑0‑1)

Fire Pension Board

The DeKalb Firefighters Pension Fund Board of Trustees will meet to approve financial reports and insurance renewals. The board will also decide on specific pension benefit calculations for a retiring chief and a spouse.

• Approval of Fire Chief Mike Thomas retirement and benefit calculations
• Approval of spousal pension benefits for Mary Nelson
• Annual Actuarial Valuation Report from Foster & Foster
• Approval of Fiduciary Liability Insurance Renewal
• Filing of annual Department of Insurance Report

The board approved the treasurer's financial report and renewed its fiduciary liability insurance. It accepted the actuarial recommendation of a $6,010,761 contribution for FY 2026 and approved retirement and spousal pension benefits for Fire Chief Mike Thomas and Mary Nelson. New member Nathan Lee was added and the meeting was adjourned.

• Approved Treasurer's Report (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved fiduciary liability insurance renewal (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved actuarial contribution of $6,010,761 for FY ending Dec 31, 2026 (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved Fire Chief Mike Thomas retirement pension of $10,398.73 monthly (July prorated $6,708.86) (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved spousal pension benefit of $9,617.61 for Mary Nelson (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved new member Nathan Lee, Tier 2 (voice vote: all present members aye)
• Adjourned meeting (voice vote: all present members aye)

City Council

The City Council will review a proposed FY2026 budget calendar and amendments to the 2025 budget. The body is also considering an ordinance to allow onsite consumption lounges in cannabis dispensaries and a special use permit for a bank with drive-through facilities.

• Ordinance 2025-031: Budget amendments including a $1 million transfer to the Motor Fuel Tax Fund for Peace Road and Fairview Drive construction
• Ordinance 2025-032: Proposed amendment to allow onsite consumption lounges in cannabis dispensaries
• Ordinance 2025-033: Special use permit for Heartland Bank and Trust drive-through facility at 330 Grove Street
• Proposed FY2026 Budget Calendar with key dates from August 14 through December 29
• Accounts payable and payroll through July 14, 2025, totaling $4,946,518.24

The DeKalb City Council approved the first reading of three ordinances and waived their second readings. The measures covered a fiscal year‑end budget amendment, allowing onsite consumption lounges in cannabis dispensaries, and a special use permit for a bank drive‑through at 330 Grove Street. Each motion passed by a 7‑0‑1 roll‑call vote with Mayor Barnes absent.

• Approved First Reading of Ordinance 2025-031 (Fiscal Year-End budget amendment) (7-0-1)
• Waived Second Reading of Ordinance 2025-031 (7-0-1)
• Approved First Reading of Ordinance 2025-032 (Allow onsite cannabis consumption lounges) (7-0-1)
• Waived Second Reading of Ordinance 2025-032 (7-0-1)
• Approved First Reading of Ordinance 2025-033 (Special Use Permit for Heartland Bank drive‑through at 330 Grove St) (7-0-1)
• Waived Second Reading of Ordinance 2025-033 (7-0-1)

DeKalb Public Library Board

The Board of Trustees will meet to elect a Treasurer and review updates to 13 library policies. The meeting includes a review of the Illinois Per Capita Grant Award and the approval of June 2025 bills.

• Vote for Treasurer
• Approval of 13 policy updates including Collection Management, FOIA Compliance, and Video Surveillance
• Review of Illinois Per Capita Grant Award
• Approval of June 2025 monthly bills

Planning & Zoning Commission

The Planning and Zoning Commission will hold three public hearings to discuss changes to the city's development ordinance and specific property use permits. The body is reviewing a proposal to allow cannabis dispensaries to have onsite consumption lounges.

• Text amendments to Chapter 23 of the Unified Development Ordinance to allow onsite cannabis consumption lounges
• Special use permit for Heartland Bank and Trust for a bank with drive-through facilities at 330 Grove St.
• Variance request for Crystal (Worrell) Garvey to build a 6-foot-high privacy fence at 1838 E. Lincoln Highway

The commission heard a petition to amend Chapter 23 of the Unified Development Ordinance to allow onsite consumption lounges at Excelleaf Dispensary. Planning Director Dan Olson presented staff reports and City Attorney Matthew Rose explained regulatory requirements. Commissioners asked questions, but no motion or vote was recorded.

Airport Advisory Board

The Airport Advisory Board is meeting to discuss updates to airport infrastructure and operations. Key topics include a fuel credit card unit upgrade and updates on the perimeter fence and snow removal equipment.

• Proposed $15,735 replacement of self-serve fuel credit card point of sale unit
• $13,000 in upgrade assistance from World Fuel for the POS unit
• Discussion of café/commercial use space at Peace Rd. and Pleasant St. corner lot
• Perimeter fence project update
• Snow removal equipment update

The Airport Advisory Board approved the meeting agenda and the minutes from May 28, 2025 by majority voice vote. The board then adjourned the meeting, also by majority voice vote. No other actions were voted on.

• Approved agenda (majority voice vote)
• Approved May 28, 2025 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The City Council will discuss a professional services agreement for a new shallow well to prevent potential water supply deficits by 2035. The meeting also includes honoring the retirement of Fire Chief Mike Thomas and reviewing a federal grant performance report.

• Resolution 2025-069: $221,900 agreement with Baxter & Woodman, Inc. for new shallow well design, permitting, and bidding
• Payment of accounts payable and payroll in the amount of $4,911,949.73
• Public hearing on the CDBG Consolidated Annual Performance and Evaluation Report for 2024/2025
• Resolution 2025-070: Agreement and fee waiver for the 2025 DeKalb Corn Classic and Taste of DeKalb events
• Resolution 2025-071: Bar liquor and video gaming license for Spahiu Gaming, LLC (Chips) at 122 E. Hillcrest Drive

The council approved two citizen‑board appointments, adopted the consent agenda, and authorized three resolutions: a $221,900 professional services agreement for a new shallow well, an agreement for the 2025 DeKalb Corn Classic events, and a bar liquor license with video‑gaming for Spahiu Gaming, LLC. It also moved the first reading of Ordinance 2025‑028, adding a municipal grocery retailer tax, and waived its second reading. All actions were approved by recorded roll‑call votes.

• Approved appointments of Justin Keck (Police Review Board) and Shaun Langley (Environmental Commission) – vote 7-0-1
• Approved Consent Agenda items (minutes, $4,911,949.73 payable, FOIA report) – vote 7-0-1
• Approved Resolution 2025‑069 for a $221,900 shallow‑well design contract – vote 7-0-1
• Approved Resolution 2025‑070 for DeKalb Corn Classic 5k/10k and Taste of DeKalb events – vote 6-0-1-1 (recused)
• Approved Resolution 2025‑071 for a bar liquor license with video gaming for Spahiu Gaming, LLC – vote 7-0-1
• Approved first reading of Ordinance 2025‑028 (grocery retailer tax) – vote 5-2-1
• Waived second reading of Ordinance 2025‑028 – vote 5-2-1

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing regarding a petition for a variance to the Unified Development Ordinance. The request concerns the construction of a privacy fence in a front yard.

• Public hearing for Edward Davenport regarding a 6-foot-high privacy fence at 2324 Monticello Drive along North Bridge Road

The Planning and Zoning Commission unanimously approved a variance to the Unified Development Ordinance allowing a new 6‑foot privacy fence on the front yard of 2324 Monticello Drive, subject to added landscaping. The agenda and prior meeting minutes were also approved by voice vote. The commission then adjourned the meeting.

• Approved agenda (unanimous voice vote)
• Approved June 2, 2025 minutes (unanimous voice vote)
• Approved variance for 6‑foot fence at 2324 Monticello Dr. (6-0-0)
• Adjourned meeting (motion passed)

DeKalb Public Library Board

The Board of Trustees will meet to approve monthly bills and review financial reports. The session includes votes on equipment replacements and a review of library standards and trustee files.

• Approval of AWE Computer Replacements
• Approval of RJ O’Neil Evaporator Coil Replacement
• Approval of May 2025 Monthly Bills
• Review of Trustee Facts File – Chapter 6
• Review of Standards for Libraries – Chapter 6

DeKalb Public Library Board

The Board of Trustees is holding a special meeting to conduct a tour of the DeKalb Public Library building and grounds.

• Tour of the DeKalb Public Library Building and Grounds

City Council

The City Council is discussing whether to implement a local 1% grocery sales tax effective January 1, 2026, to offset the elimination of the statewide tax. The City Manager recommends the local tax to prevent a projected revenue loss of approximately $800,000.

• Proposed local 1% grocery sales tax effective January 1, 2026
• Accounts payable and payroll through June 9, 2025, totaling $4,123,220.88
• Presentation of the Final Draft of the FY2024 Annual Comprehensive Financial Report
• Crime Free Housing Bureau Report for May 2025

The City Council approved the appointment of Aimee Levine to the Citizen Police Review Board and adopted the consent agenda items, including June 2025 accounts payable of $4,123,220.88. It also approved Resolution 2025-063 to file the FY2024 Annual Comprehensive Financial Report and Resolution 2025-064 granting a full liquor license to Florentino’s Charhouse LLC at 106 E. Lincoln Highway. Discussions on the state grocery tax elimination, vape vending, and unregulated hemp‑derived THC were deferred for future action.

• Amended agenda to add Aimee Levine appointment (5-1-2) – passed
• Approved appointment of Aimee Levine to Citizen Police Review Board (5-1-2) – passed
• Approved consent agenda items, including $4,123,220.88 accounts payable (6-0-2) – passed
• Adopted Resolution 2025-063 to file FY2024 ACFR and related reports (6-0-2) – passed
• Approved Resolution 2025-064 granting full liquor license to Florentino’s Charhouse LLC, 106 E. Lincoln Hwy (6-0-2) – passed

Citizens' Environmental Commission

The commission will meet to discuss new business regarding green business recognition and a tree care flyer. Members will also plan upcoming articles for the Daily Chronicle on sustainability, light pollution, and volunteering.

• Green business recognition
• Flyer on new tree care
• Daily Chronicle articles on sustainability myths, light pollution, and green business

The commission approved the meeting agenda and May 1 minutes by unanimous voice vote. It decided to research models for a green‑business recognition program and to draft a one‑page flyer with tree‑care tips for property owners. The July 3, 2025 regular meeting was cancelled due to limited commissioner availability.

• Agenda approved (unanimous voice vote)
• May 1 minutes approved (unanimous voice vote)
• Research green business recognition program (agreed)
• Draft tree‑care flyer (assigned to Mr. Zak)
• July 3, 2025 meeting cancelled (no vote recorded)
• Meeting adjourned (unanimous voice vote)

DeKalb Public Library Board

The Policy Review Committee will meet to discuss and potentially approve revisions to 13 different library policies. These updates cover areas ranging from materials selection to surveillance and public conduct.

• Collection Management and Materials Selection Policy
• FOIA Compliance Policy
• Video Surveillance Policy
• Unattended Children and Vulnerable Adults Policy
• Travel Reimbursement Policy

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a school classroom extension and a residential fence variance. The body is deciding whether to recommend a time extension for a modular unit and whether to approve a specific yard fence.

• Public hearing for DeKalb CUSD #428 to extend the stay of a modular classroom at Littlejohn Elementary School (1133 N. 13th St.) for three more years
• Public hearing for Michelle Erckfritz to allow a 6-foot-high privacy fence in the front yard at 626 Spring Ave.

The Planning & Zoning Commission voted to amend Ordinance 2023‑021, extending the special‑use permit for the modular classroom at 1133 N. 13th St. (Littlejohn Elementary) until August 15, 2028, with a condition to remove the unit and restore the site. The motion passed with a 4‑0‑2 vote. No decision on the 6‑ft privacy fence variance at 626 Spring Avenue was recorded in these minutes.

• Agenda approved by unanimous voice vote
• May 19, 2025 minutes approved by unanimous voice vote
• Approved amendment to extend modular classroom permit at Littlejohn Elementary (4‑0‑2)
• Fence variance request for 626 Spring Avenue – decision not recorded

Airport Advisory Board

The board is reviewing two bids for the acquisition of snow removal equipment. Members will also discuss the corner lot at Peace Rd. and Pleasant St. regarding commercial use and community engagement.

• Bid from West Side Tractor Sales Co. for snow removal equipment totaling $602,254.48
• Bid from Alta Construction Equipment Illinois LLC for snow removal equipment totaling $620,180.34
• Discussion of café/commercial use space at Peace Rd. and Pleasant St. corner lot
• Discussion of community engagement and economic development

The Airport Advisory Board approved the meeting agenda and the April 22, 2025 minutes by majority voice vote. The board reviewed bids for snow‑removal equipment and will forward the recommendation to City Council for purchase approval. A preliminary café concept for the Peace Rd. and Pleasant St. corner lot was presented, and board vacancies were discussed.

• Approved agenda (majority voice vote)
• Approved April 22 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The City Council will discuss a proposal to increase human services funding by $75,000 and a request to allow edible cannabis tasting rooms at a local dispensary. The body will also consider several resolutions related to infrastructure project close-out costs and a solar lease extension.

• Proposed $75,000 supplemental allocation for human services to bring FY2025 funding to $300,000
• Proposed UDO revision to permit edible cannabis tasting rooms at 305 E. Locust Street
• Resolution 2025-055 to extend the Development Term for DeKalb Taylor Solar, LLC to December 31, 2025
• Resolution 2025-056 for engineering services for Peace Road widening not to exceed $279,475
• Payment of accounts payable and payroll through May 27, 2025, in the amount of $3,786,991.74

The council appointed Greg Perkins to the Finance Advisory Committee and approved several consent‑agenda items, all by a 7‑0 vote. It authorized Resolution 2025‑055 to amend the land lease and solar easement with DeKalb Taylor Solar. The council also approved an omnibus package of resolutions (2025‑056 through 2025‑061) covering road widening, bridge replacement, and funding agreements, each by a 7‑0 vote. A supplemental Human Services Funding grant was discussed but not approved, to be reconsidered at the June 9 meeting.

• Approved appointment of Greg Perkins to Finance Advisory Committee (7‑0)
• Modified Consent Agenda to remove May 12, 2025 minutes (7‑0)
• Approved correction of May 12, 2025 minutes (7‑0)
• Approved Accounts Payable and Payroll through May 27, 2025 ($3,786,991.74) (7‑0)
• Approved FOIA Report – April 2025 (7‑0)
• Approved Resolution 2025‑055 authorizing third amendment to land lease and solar easement (7‑0)
• Approved omnibus resolutions 2025‑056 to 2025‑061 covering road and bridge projects and funding (7‑0)
• Deferred decision on supplemental Human Services Funding grant to June 9, 2025

Airport Advisory Board

The Airport Advisory Board’s regular meeting scheduled for May 27, 2025, has been cancelled. No business, votes, or discussions will occur.

Citizens' Community Enhancement Commission

The Citizens' Community Enhancement Commission is discussing new business items including a mural design for Lincoln Highway and potential locations for utility box murals. Old business updates include Illinois America250, Paint-A-Plug, and downtown pass-through projects.

• New Business: Lincoln Highway mural design
• New Business: Utility box mural locations
• Old Business: Illinois America250
• Old Business: Paint-A-Plug
• Old Business: Downtown pass-through

The commission approved the meeting agenda and the March 17, 2025 minutes by unanimous voice votes. It expressed support for using city‑owned utility boxes at five specified downtown locations for new murals, with a call for artists to be issued for the July meeting. No public comments were received, and the meeting was adjourned by unanimous voice vote.

• Approved meeting agenda (unanimous voice vote)
• Approved March 17, 2025 minutes (unanimous voice vote)
• Supported using utility boxes at North First St & East Hillcrest Dr, Dresser Rd & Pride Ave, West Hillcrest Dr & Annie Glidden Rd, Lucinda Ave & Annie Glidden Rd, North First St & Pine St (no vote recorded)
• Approved adjournment of meeting (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use permit and variance request from the DeKalb Park District to build a new public swimming pool at 1403 Sycamore Road. The variance would allow an 8-foot high chain link fence around the pool. The commission will also consider approving minutes from the May 5 meeting.

• Public hearing: DeKalb Park District seeks special use permit for new public swimming pool at 1403 Sycamore Road
• Variance request to allow an 8-foot high chain link fence around the pool facility
• Approval of minutes from the May 5, 2025 meeting

The Planning and Zoning Commission approved a recommendation to the City Council for a special use permit to build a new public swimming pool at 1403 Sycamore Road. It also approved a variance allowing an eight‑foot black‑coated chain‑link fence around the pool perimeter. Both motions passed unanimously (5‑0‑1) with the Chair absent. The agenda and prior minutes were also approved by voice vote.

• Approve meeting agenda as presented (unanimous voice vote)
• Approve May 5, 2025 minutes (unanimous voice vote)
• Recommend City Council approve special use permit for new pool at 1403 Sycamore Rd (5-0-1)
• Approve variance for eight‑foot black‑coated chain‑link fence at pool site (5-0-1)

DeKalb Public Library Board

The DeKalb Public Library Board will vote on multiple vendor quotes, including a camera server, Demco table, Gamez Landscaping, Doty Concrete for the courtyard, and Associated Electric for an electrical pole in the remote parking lot. Trustees will also discuss library furniture and decoration, and a sorter. The meeting includes approval of April minutes and monthly bills, along with routine reports and announcements.

• Approve camera server quote
• Approve Demco table quote
• Approve Gamez Landscaping quote
• Approve Doty Concrete quote for courtyard
• Approve Associated Electric quote for electrical pole in remote parking lot

Foreign Fire Insurance Tax Board

The DeKalb Foreign Fire Insurance Tax Board will hold a regular meeting to review completed and pending purchases, including those for Station 4. The board will also discuss and vote on new items to purchase and consider approval of the 2025 first-quarter treasurer's report. Public participation is allowed.

• Review of Completed and Pending Purchases
• Review of Station 4 Purchases
• Approval of Treasurer's Report for 1st quarter of 2025
• Discussion and Approval of Items to Purchase
• Approval of February 10, 2025 minutes

The board approved the minutes from the February 10, 2025 meeting. It also approved the Treasurer’s report for the first quarter of 2025. A motion to purchase a kitchen table ($5,000), a treadmill ($4,400), cancer‑screening supplies ($325 × 30), radio harnesses, locker name plates ($2,000), leaf blowers, and other pending items was approved. The meeting was adjourned unanimously.

• Approved February 10, 2025 minutes (unanimous)
• Approved Treasurer’s report for Q1 2025 (unanimous)
• Approved purchase of kitchen table $5,000 (unanimous)
• Approved purchase of treadmill $4,400 (unanimous)
• Approved purchase of cancer‑screening supplies $325 × 30 (unanimous)
• Approved purchase of locker name plates $2,000 (unanimous)
• Approved purchase of radio harnesses and leaf blowers (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will consider adopting the 2025-2035 Water System Master Plan, a comprehensive study recommending improvements to the city's water supply, treatment, distribution, and storage infrastructure over the next decade. The meeting opens with swearing-in of newly elected officials and includes several ceremonial proclamations. The consent agenda covers routine financial reports and departmental updates.

• Consideration of the 2025-2035 Water System Master Plan, based on a $154,800 engineering agreement with Baxter & Woodman
• Swearing-in of Mayor Cohen Barnes, Aldermen Barb Larson, Justin Carlson, Andre Powell, Mike Verbic, and City Clerk Brad Hoey
• Consent agenda includes accounts payable and payroll totaling $2,240,745.31 through May 12, 2025
• Proclamations for National Police Week, National Public Works Week, National EMS Week, Motorcycle Awareness Month, and Older Americans Month
• DeKalb Fire Department 2024 Annual Report presented by Chief Thomas

The DeKalb City Council approved the meeting agenda and the consent agenda. It then authorized a ten‑year intergovernmental agreement with the Illinois Department of Transportation for maintenance costs on State Routes 38 and 23, increased the fire station contract to $3,772,642, and approved a water service agreement for 2581 Pleasant Street. All votes were 6‑0‑2 (six ayes, zero nays, two absent).

• Approved agenda (6-0-2)
• Approved consent agenda (6-0-2)
• Authorized IDOT intergovernmental agreement for Routes 38 & 23 (6-0-2)
• Increased Fire Station No. 4 contract to $3,772,642 (6-0-2)
• Approved First Reading of water service ordinance for 2581 Pleasant St (6-0-2)
• Waived Second Reading of water service ordinance (6-0-2)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners of DeKalb has cancelled its scheduled quarterly meeting for May 6, 2025. No decisions or discussions will occur at this meeting.

• Meeting cancelled; no items to be considered

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a special use permit for DeKalb Township to expand Oakwood Cemetery onto .82 acres at 611-615 N. 1st Street, including a park, walking paths, and columbariums. The commission will also consider a final plat for the Dirks Resubdivision at 3435 and 3447 Owens Lane. The meeting includes approval of previous minutes and public participation.

• Public hearing – special use permit to expand Oakwood Cemetery at 611-615 N. 1st St., including park, memorial plaza, columbariums, and 8 parking spaces
• Consideration of final plat for Dirks Resubdivision at 3435 and 3447 Owens Lane
• Approval of minutes from April 7, 2025 meeting
• Public participation period for residents to speak on record

The Planning and Zoning Commission approved its agenda and the April 7 minutes by voice vote. It voted 5‑0‑1 to recommend the City Council approve a special use permit for expanding Oakwood Cemetery at 611‑615 N. 1st St. It also voted 5‑0‑1 to recommend approval of the Final Plat for the Dirks Resubdivision at 3435‑3447 Owens Lane.

• Agenda approved by unanimous voice vote
• April 7 minutes approved by unanimous voice vote
• Recommend approval of special use permit for Oakwood Cemetery expansion (5-0-1)
• Recommend approval of Final Plat of Dirks Resubdivision (5-0-1)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet for a special session. The primary purpose is to request an executive session to conduct oral interviews for Fire Captain candidates.

• Oral interviews for Fire Captain candidates

Citizens' Environmental Commission

The DeKalb Citizens' Environmental Commission will receive reports from county health, park district, water reclamation, and NIU. New business includes discussion of a tree ordinance and an EV Ready permitting packet. Old business covers a recap of Earth Fest and DeKalb STARR, as well as planning future articles for the Daily Chronicle.

• Discussion of a tree ordinance
• Discussion of EV Ready permitting packet
• Recap of Earth Fest and DeKalb STARR
• Planning next articles for Daily Chronicle: 50/50 parkway tree program, sustainability myths, light pollution
• Reports from DeKalb County Health Department, DeKalb Park District, Kishwaukee Water Reclamation District, and NIU

The Citizens’ Environmental Commission approved its agenda and the April 3 minutes by unanimous voice vote. Members discussed proposed revisions to the city tree ordinance and reviewed a draft EV Ready permitting packet. The commission also voiced support for creating a recognition program for businesses that adopt sustainability practices.

• Agenda approved by unanimous voice vote
• April 3 minutes approved by unanimous voice vote
• Meeting adjourned by unanimous voice vote
• Supported creation of a business sustainability recognition program (no vote recorded)
• Discussed proposed tree ordinance revisions (no vote recorded)
• Reviewed draft EV Ready permitting packet (no vote recorded)

City Council

The Council will consider renewing the intergovernmental agreement with DeKalb Community Unit School District No. 428 for five school resource officers from 2025-2030, maintaining the current cost-sharing structure. Other business includes awarding a $2.9 million bid for lead water service line replacement, purchasing two transit support vehicles, and amending an engineering contract. The agenda also features recognizing outgoing aldermen and approving routine consent items.

• Resolution 2025-049: Authorize five-year IGA with School District 428 for five SROs (2025-2030)
• Resolution 2025-051: Award $2,938,677 bid to Five Star Energy Services for lead/ galvanized water line replacement (up to 260 lines)
• Resolution 2025-050: Purchase 2025 Ford Escape and Maverick for transit staff support ($64,180)
• Resolution 2025-052: Amend EEI contract for construction-phase engineering services ($290,952)
• Consent agenda includes accounts payable of $2,548,102.43 and honoring Alderman Greg Perkins

The DeKalb City Council approved a $2,938,677 contract to replace lead and galvanized water service lines, a $64,180 purchase of two transit support vehicles, and an intergovernmental agreement with the DeKalb Community Unit School District for school resource officers. All motions passed unanimously with a 7‑0 vote. The agenda, consent agenda items, and two ordinances were also approved.

• Approved agenda (7-0)
• Approved consent agenda items, including $2,548,102.43 accounts payable (7-0)
• Approved Resolution 2025-049 authorizing SRO agreement with DeKalb CUSD 428 (7-0)
• Approved Resolution 2025-050 purchase of Escape AWD SUV and Maverick AWD SuperCrew truck, not to exceed $64,180 (7-0)
• Approved Resolution 2025-051 award to Five Star Energy Services for water line replacement, $2,938,677 (7-0)
• Approved Resolution 2025-052 amendment to Engineering Enterprises professional services agreement, not to exceed $290,952 (7-0)
• Approved Ordinance 2025-015 second reading for Simonds Avenue vacation (7-0)
• Approved Ordinance 2025-017 first reading amending water rates and service fee (7-0)

Joint Review Board

The Joint Review Board will hear a presentation on first quarter FY2025 TIF #3 financials and receive an update on current projects, including two previously approved forgivable loans for downtown life-safety improvements. No new business is on the agenda.

• Presentation of First Quarter FY2025 TIF #3 Financials (income statement, budget vs actual, project tracker)
• Update on Architectural Improvement Program: no new grants approved between January and March 2025
• Update on $98,000 forgivable TIF loan for fire sprinkler system at 206 E. Lincoln Highway (Iniga Pizzeria) — Council approved February 24
• Update on $200,000 forgivable TIF loan for sprinkler and alarm improvements at 323 and 333 E. Lincoln Highway (Long Family Management) — Council approved February 24
• Approval of meeting minutes from October 25, 2024

The Joint Review Board appointed City Manager Bill Nicklas as Temporary Chair by voice vote. The agenda for the meeting was approved by voice vote. The minutes from the October 25, 2024 meeting were approved by voice vote. The meeting was adjourned by voice vote.

• Appointed City Manager Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda (voice vote)
• Approved October 25, 2024 minutes (voice vote)
• Adjourned meeting (voice vote)

Joint Review Board

The Joint Review Board will meet to receive an update on TIF #4 projects. The discussion will focus on the Architectural Improvement Program for private property rehabilitation.

• Update on TIF #4 Architectural Improvement Program (AIP) summary

The board voted to appoint City Manager Bill Nicklas as Temporary Chair. The meeting agenda was approved by voice vote. The board then adjourned the meeting by voice vote. No other business was taken.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved meeting agenda (voice vote)
• Adjourned meeting (voice vote)

Police Pension Board

The DeKalb Police Pension Board will meet to approve the minutes from January 2025, review IPOPIF monthly statements for December 2024 through March 2025, and authorize payment of various bills totaling $15,587.27. The board will also discuss cash management and acknowledge the passing of James Rhoades.

• Approval of January 24, 2025 meeting minutes
• Review of IPOPIF monthly statements for December 2024 and January–March 2025
• Payment of bills: Lauterbach & Amen ($2,655 total), Alliant ($9,719 fiduciary insurance), Reimer Dobrovolny & Labardi ($1,086.27), FNBO ($1,027)
• Discussion of cash management
• Note the passing of James Rhoades on March 30, 2025

Airport Advisory Board

The Airport Advisory Board will meet to review a non-aeronautical land use approval letter for DeKalb Taylor Solar. The board will also address the acquisition of snow removal equipment currently in the bidding process.

• DeKalb Taylor Solar update regarding Letter of Approval Non – Aeronautical Land Use
• Bidding for snow removal equipment (DKB-4906) including a front loader and skid steer with various attachments

The Airport Advisory Board approved the meeting agenda and the March 25, 2025 minutes by voice vote. The board received an update on the FAA‑approved solar farm use of 48.76 acres. Information was shared about a $650,000 grant‑funded snow‑removal equipment bid opening April 9 and closing May 9. Vice‑Chair Bernard Pupino’s retirement was announced and the meeting was adjourned by voice vote.

• Approved agenda (voice vote)
• Approved March 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Planning & Zoning Commission

The April 21, 2025 meeting of the DeKalb Planning and Zoning Commission has been cancelled. No business was conducted or discussed.

Fire Pension Board

The DeKalb Firefighters Pension Fund Board will consider approving seven new Tier 2 firefighters for pension membership, including their dates of hire. Trustees will also review financial statements for the quarter ending March 31, 2025, and bills paid through March 31, 2025. Old business includes trustee training and annual statement of economic interest status, while new business covers annual elections.

• Approval of 7 new Tier 2 pension members (Tanner Atchison, Joshua Aros, Matthew Thomas, Alexander Halterman, Sarah Faivre, Kylie Hanks, Ethan Dahl)
• Review of financial statements for quarter ended March 31, 2025
• Bills paid October 1 – December 31, 2024, and January 1 – March 31, 2025
• Annual elections for board positions
• Closed session if needed

The board approved the Treasurer's financial report with unanimous consent. It also approved the appointment of seven Tier 2 firefighter/paramedics hired in February and March 2025, with all present members voting aye. The board scheduled annual elections to be held at the next meeting. No other substantive actions were taken.

• Approved Treasurer's report (4‑0 vote)
• Approved appointment of Tanner Atchison, Joshua Aros, Matthew Thomas, Alexander Halterman, Sarah A. Faivre, Kylie Hanks, and Ethan Dahl as Tier 2 firefighter/paramedics (4‑0 vote)
• Scheduled annual elections for next meeting

City Council

The DeKalb City Council will consider several resolutions including a $4.08 million asphalt resurfacing contract awarded to Curran Contracting after rejecting a lower bid from Schroeder Asphalt due to tonnage restrictions. A public hearing is set to vacate a portion of Simonds Avenue for Algus Packaging. Other items include an environmental site assessment for the former Protano's Auto Salvage property ($120,300), traffic signal equipment purchase ($32,834), and police portable radios ($91,000). The consent agenda includes accounts payable of $3.9 million and a workers' compensation settlement.

• Public hearing to vacate a portion of Simonds Avenue (110' x 66') for Algus Packaging Inc.
• Resolution to approve $120,300 environmental site assessment of former Protano's Auto Salvage at 1151 S. Fourth Street (TIF #4)
• Resolution to award $4,083,655.11 asphalt resurfacing contract to Curran Contracting, rejecting lower bid due to tonnage restrictions
• Resolution to authorize $32,834 for traffic signal equipment at IL 38/IL 23 and IL 38/S. Third Street (city share $8,208.50)
• Resolution to authorize $91,000 purchase of 30 police portable radios

The DeKalb City Council approved the meeting agenda and the consent agenda, then passed a series of resolutions authorizing an environmental site assessment, a $4,083,655.11 asphalt resurfacing contract, traffic signal equipment, police radios, a law‑enforcement social‑worker agreement, and a retail tobacco store license. All votes were unanimous except the asphalt contract, which passed 7‑1. No items were denied or tabled.

• Approved agenda (8-0)
• Approved consent agenda (8-0)
• Approved Resolution 2025-039 for $120,300 environmental site assessment (8-0)
• Approved Resolution 2025-040 for $4,083,655.11 asphalt resurfacing contract (7-1)
• Approved Resolution 2025-041 for up to $32,834 traffic signal equipment (8-0)
• Approved Resolution 2025-042 for up to $91,000 police portable radios (8-0)
• Approved Resolution 2025-043 for $135,714 law‑enforcement social‑worker agreement (8-0)
• Approved Resolution 2025-044 retail tobacco store license for Zone Tobacco & Convenience, Inc. (8-0)

DeKalb Public Library Board

The DeKalb Public Library Board will discuss potential federal funding cuts from the Institute of Museum and Library Services (IMLS) and review final property tax figures. The board will vote on contracts for terrazzo refinishing and security cameras. Other business includes approving March bills and reviewing financial reports.

• Discuss potential IMLS federal funding cuts
• Approve Menconi Terrazzo Refinishing and Repair Contract
• Approve Pentegra Security Camera Contract
• Discuss final 2024 EAV and property taxes
• Approve March 2025 monthly bills

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a petition to rezone 209 Grove St. from Light Industrial to Central Business District, enabling retail, service, or office uses. The meeting also includes approval of prior minutes and reports.

• Public hearing for rezoning 209 Grove St. from LI (Light Industrial) to CBD (Central Business District)
• Petition by Michael J. Warfel to allow retail, service, or office space at 209 Grove St.

The Planning and Zoning Commission held a public hearing on a petition to rezone 209 Grove St. from Light Industrial to Central Business District. After staff recommendation and three letters of support, the commission voted unanimously (6-0-0) to forward its findings and recommend City Council approve the rezoning. No other substantive actions were taken.

• Approved agenda as presented (unanimous voice vote)
• Approved March 17, 2025 minutes (unanimous voice vote)
• Approved recommendation to City Council for rezoning 209 Grove St. from LI to CBD (6-0-0)

Citizens' Environmental Commission

The Citizens' Environmental Commission will receive reports from county, park district, and university liaisons, and discuss new business including an EV Readiness webpage, Monarch City USA designation, and a ComEd/Openlands grant. Old business includes finalizing Earth Fest participation and planning recycling education articles. No binding votes are scheduled.

• EV Readiness webpage discussion
• Monarch City USA designation proposal
• ComEd/Openlands grant review
• Finalize Earth Fest participation and recycling education events
• Next articles for Daily Chronicle on waste management

The Citizens’ Environmental Commission unanimously approved the meeting agenda by voice vote. The March 6 minutes were also approved unanimously after a motion to amend the funding loss wording. The meeting was adjourned by unanimous voice vote. No substantive policy or project decisions were recorded.

• Approved agenda (unanimous voice vote)
• Approved March 6 minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Airport Advisory Board

The Airport Advisory Board will meet to review updates on the DeKalb Taylor Solar project and CAA. The board is also scheduled to discuss tenant CPI increases.

• DeKalb Taylor Solar update
• CAA update
• Tenant CPI increase

The Airport Advisory Board approved the meeting agenda by a majority voice vote. The board also approved the February 25, 2025 minutes by a majority voice vote. The meeting was then adjourned by a majority voice vote. No other actions were decided.

• Approved agenda (majority voice vote)
• Approved February 25 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The City Council is voting on several resolutions, including a contract with Fehr Graham for construction engineering on the Lucinda Avenue/Normal Road roundabout ($198,000), a $252,000 contract for the 2025 street maintenance program, and a $206,050 contract for pavement reconstruction under the Annie Glidden Road underpass. Other items include waiving competitive bidding to purchase $151,595 in firefighting gear and approving omnibus resolutions for the 2025 Corn Fest, including a liquor license and street closure. No ordinances or public hearings are scheduled.

• Resolution 2025-033/034: $198,000 contract with Fehr Graham for Lucinda/Normal roundabout engineering; 80% federally funded.
• Resolution 2025-030: $252,000 contract with Fehr Graham for 2025 General Street Maintenance Program.
• Resolution 2025-031: $206,050.25 contract with Landmark Contractors for pavement reconstruction under Annie Glidden Road underpass.
• Resolution 2025-034: Waiver of competitive bidding to buy 45 sets of structural firefighting gear from Air One Equipment for $151,595.
• Resolution 2025-035/036/037: Omnibus approval of special event agreement, liquor license, and traffic regulations for 2025 Corn Fest.

The DeKalb City Council approved the consent agenda items and then adopted six resolutions authorizing engineering services, construction contracts, fire‑gear purchase, and special‑event agreements for the 2025 Corn Fest. All motions passed by a 6‑0‑2 roll‑call vote.

• Approved Consent Agenda (minutes, $3,432,512.27 accounts payable, FOIA report) – 6‑0‑2
• Authorized Fehr Graham engineering services for General Street Maintenance Program up to $252,000 – 6‑0‑2
• Awarded Landmark Contractors, Inc. construction contract for Annie Glidden Road Underpass, $206,050.25 – 6‑0‑2
• Accepted qualification‑based selection of Fehr Graham for Lucinda Ave/Normal Rd intersection reconstruction, $39,600 local funds – 6‑0‑2
• Authorized Fehr Graham engineering services for Lucinda Ave/Normal Rd intersection, $198,000 – 6‑0‑2
• Waived competitive bidding and purchased structural firefighting gear from Air One Equipment, Inc., $151,595 plus shipping – 6‑0‑2
• Approved special‑event agreements for 2025 Corn Fest (event agreement, liquor license, traffic regulation) – 6‑0‑2

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting, with the main action being a request to enter executive session to conduct oral interviews for lateral police officer and firefighter/paramedic candidates. The remainder of the agenda consists of routine procedural items.

• Approval of request to move to executive session for oral interviews of lateral police officer and firefighter/paramedic candidates under 5 ILCS 120/2(c)(1)

Citizens' Community Enhancement Commission

The Citizens’ Community Enhancement Commission is meeting to discuss new initiatives and review ongoing projects. The body will address grant opportunities and community art projects.

• Illinois America250
• Paint-A-Plug 2025
• FY2026 Illinois Arts Council General Operating Support Grant
• Downtown pass-through
• Seventh Street mural

The Citizens' Community Enhancement Commission voted to support Illinois America250, a state initiative for the 250th anniversary of the Declaration of Independence, and agreed to incorporate its themes into local projects. It also supported a proposed Call for Artists for a new mural on Seventh Street, replacing the damaged Lincoln Highway mural, with themes of the Declaration of Independence, Lincoln Highway, and Abraham Lincoln. The commission approved the agenda and prior minutes unanimously, and no public comments were received.

• Approved agenda by unanimous voice vote
• Approved January 21, 2025 minutes by unanimous voice vote
• Supported Illinois America250 initiative
• Agreed to move forward with news release for Paint-A-Plug 2025
• Supported plan for Seventh Street mural Call for Artists

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a variance to allow a 15 sq. ft. electronic changeable copy sign at the Shell Express Lane Gas Station, 175 W. Lincoln Hwy. The Commission will also consider a plat of vacation for a portion of Simonds Avenue. The meeting includes approval of the March 3, 2025 minutes and other routine items.

• Public hearing: variance for digital display sign on existing non-conforming ground sign at Shell Express Lane, 175 W. Lincoln Hwy.
• Plat of vacation: request to vacate a portion of Simonds Ave (City of DeKalb and Algus Packaging, LLC)
• Approval of minutes from the March 3, 2025 meeting
• Roll call and agenda adoption

The Planning and Zoning Commission approved a variance allowing a 15 sq. ft. electronic changeable copy sign on an existing non-conforming ground sign at the Shell Express Lane Gas Station, 175 W. Lincoln Highway. They also recommended approval of a plat of vacation for a portion of Simonds Ave. to Algus Packaging. Both motions passed 4-0-2.

• Approved variance for 15 sq. ft. digital display sign at Shell Express Lane (4-0-2)
• Recommended approval of plat of vacation for portion of Simonds Ave. to Algus Packaging (4-0-2)

Citizen Police Review Board

The Citizen Police Review Board will review seven citizen complaints against DeKalb police officers. Four of the cases (24CPRB06-09) were postponed from the February meeting after the state's attorney warned that hearings could interfere with pending criminal investigations. The board will also consider two new cases (25CPRB02-03) and may discuss amending the municipal code that governs their authority.

• Seven citizen complaint case reviews: 24CPRB06, 24CPRB07, 24CPRB08, 24CPRB09, 25CPRB01, 25CPRB02, 25CPRB03
• Executive session for employee performance/discipline (5 ILCS 120/2(c)(1)) and security procedures (5 ILCS 120/2(c)(8))
• Potential decision on whether to hear cases postponed from February due to state attorney's letters
• Discussion of amending municipal code Chapter 46 to strengthen board independence
• Public participation period following February member's concerns about board meeting timeliness and body-worn camera footage

The Citizen Police Review Board voted unanimously to review seven new complaints (24CPRB06-09, 25CPRB01-03) against officers. After an executive session, the board voted 3-0 that complaints 24CPRB04 and 24CPRB05 were unfounded regarding biased enforcement policy. The board also discussed adding a fifth member and scheduled its next meeting for April 10, 2025.

• Approved agenda and February 13, 2025 minutes (3-0)
• Unanimously decided to take up all 7 new cases for review
• Recessed into executive session (3-0 roll call)
• Voted complaint 24CPRB04 unfounded (3-0)
• Voted complaint 24CPRB05 unfounded (3-0)
• Adjourned at 9:13 p.m. (3-0)

DeKalb Public Library Board

The DeKalb Public Library Board will consider approving a glazing contract for 309 Creative, a drinking fountain/bottle filler, and requests for proposals for terrazzo refinishing and security camera systems. The board will also review the director's monthly report and approve February 2025 bills. Public comments are welcome at the start of the meeting.

• Approve glazing contract for 309 Creative
• Approve drinking fountain/bottle filler
• Approve requests for proposals for terrazzo refinishing and repair
• Approve requests for proposals for security cameras (server, hardware and installation)
• Approve February 2025 monthly bills

City Council

The DeKalb City Council will vote on resolutions authorizing equipment purchases for Public Works and Fire Department, and a $8.29 million transit grant agreement. They will also hold first readings of ordinances to publish the official zoning map and to allow electric vehicle charging stations as an accessory use citywide. The agenda includes a presentation of the 2024 Police Department annual report and a proclamation for Transit Employee Appreciation Day.

• Resolution 2025-028 authorizing $8,293,300 SFY2026 Downstate Operating Assistance Agreement with IDOT for public transit
• Resolution 2025-025 authorizing $137,399 purchase of two Ford F250 pickups for Water Division
• Resolution 2025-026 authorizing $54,320 purchase of Genesis eForce battery extrication equipment for Fire Department
• Resolution 2025-027 authorizing $26,100 purchase of three self-contained breathing apparatus units for Fire Department
• First reading of Ordinance 2025-012 amending Unified Development Ordinance to allow electric vehicle charging stations as accessory use and count toward parking minimums

The DeKalb City Council approved all resolutions and ordinances on the agenda, including the purchase of two Ford F250 pickups for the Public Works Water Division, battery-operated extrication equipment for the fire department, and three self-contained breathing apparatus units. The council also advanced four ordinances on first reading, including one to limit retail tobacco stores to four and another to amend zoning for electric vehicle charging stations. No public hearings or considerations were held.

• Approved Resolution 2025-025 authorizing purchase of two Ford F250 pickups for $137,399 (7-0-1)
• Approved Resolution 2025-026 authorizing purchase of Genesis eForce extrication equipment for $54,320 (7-0-1)
• Approved Resolution 2025-027 authorizing payments for three SCBA units for $26,100 (7-0-1)
• Approved Resolution 2025-028 authorizing SFY2026 Downstate Operating Assistance Agreement with IDOT (7-0-1)
• Approved Resolution 2025-029 authorizing Transit Manager as authorized official for FTA 5307 grant (7-0-1)
• Approved first reading and waived second reading of Ordinance 2025-011 publishing official zoning map (7-0-1)
• Approved first reading and waived second reading of Ordinance 2025-012 amending UDO for EV charging stations (7-0-1)
• Approved first reading and waived second reading of Ordinance 2025-013 limiting retail tobacco stores to four (7-0-1)

Citizens' Environmental Commission

The Citizens' Environmental Commission will hear a presentation on the Home Energy Savings Program and consider nominations for the DeKalb STARR Award. They will also discuss Earth Fest participation and upcoming articles for the Daily Chronicle. Reports from the DeKalb County Health Department, Park District, Kishwaukee Water Reclamation District, and NIU are scheduled, along with updates on Elburn Metra bus service and the EV Readiness program from the city staff liaison.

• Home Energy Savings Program presentation
• DeKalb STARR Award nominations
• Earth Fest participation planning
• Elburn Metra bus service update
• EV Readiness program update

The Citizens' Environmental Commission approved the recipients of the DeKalb STARR (Sustainability Through Action, Resiliency and Responsibility) Awards, including ALDI, Sweet Life Garden Group, Nick Dory, Rooted for Good School Gardens, and Saige Ruback. The commission also approved the agenda and the February 6, 2025 meeting minutes. No public comments were received.

• Approved the meeting agenda by unanimous voice vote.
• Approved the February 6, 2025 meeting minutes by unanimous voice vote.
• Approved STARR Award recipients: ALDI (Corporate/Institutional Environmental Leadership), Sweet Life Garden Group (Green Business of the Year), Nick Dory (Individual Sustainability Champion), Rooted for Good School Gardens (Sustainable Community Project), and Saige Ruback (Youth Sustainability Leader).
• Adjourned the meeting at 6:06 p.m. by unanimous voice vote.

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on proposed amendments to the Unified Development Ordinance. These changes would allow electric vehicle (EV) charging stations as an accessory use in all zoning districts and count them toward minimum parking requirements.

• Public hearing on UDO amendments for EV charging stations as accessory use
• Proposed rule to count EV charging stations toward minimum parking space requirements
• Election of Vice-Chairperson

The Planning and Zoning Commission voted 4-0 to recommend that the City Council approve amendments to the Unified Development Ordinance (UDO) allowing electric vehicle (EV) charging stations as an accessory use in all zoning districts and permitting them to count toward minimum parking requirements. The recommendation follows a public hearing with no comments. The commission also re-elected Bill McMahon as Vice Chair and approved the agenda and previous minutes.

• Recommended approval of UDO amendments for EV charging stations as accessory use in all districts (4-0-2)
• Recommended approval of UDO amendments allowing EV charging stations to count toward minimum parking requirements (4-0-2)
• Re-elected Bill McMahon as Vice Chair (unanimous)
• Approved March 3, 2025 agenda (unanimous)
• Approved February 18, 2025 minutes (unanimous)

Airport Advisory Board

The DeKalb Airport Advisory Board will receive an update on the DKB-5118 Perimeter Fence Phase 1 project, discuss spring initiatives and cleanup, and review the status of the deice truck. No final decisions or votes are on the agenda.

• Update on DKB-5118 Perimeter Fence Phase 1
• Spring initiatives and cleanup discussion
• Deice Truck update

The Airport Advisory Board met on February 25, 2025, and received updates on the perimeter fence project (start date May 1, 2025), spring clean-up plans, and the deice truck now being fully operational. No formal decisions were made beyond approving the agenda and prior minutes.

• Approved agenda as presented (voice vote)
• Approved minutes from January 28, 2025 (voice vote)

City Council

The City Council will discuss proposed changes to several public transit routes to improve timing and access. The body is also considering development agreements and TIF forgivable loans for the redevelopment of two downtown properties on E. Lincoln Highway.

• Proposed updates to public transit routes 10, 11, 12, 18, 19, and 21 with an estimated annual fuel cost increase of $50,909.86
• Resolution 2025-020: Proposed $98,000 TIF forgivable loan for redevelopment of 206 E. Lincoln Highway
• Resolution 2025-021: Development agreement for redevelopment of 323 and 333 E. Lincoln Highway
• Accounts payable and payroll through February 24, 2025, totaling $4,127,833.12
• Appointment of Shaina Martin as Ex-Officio Member of the Citizens’ Environmental Commission

The DeKalb City Council approved two development agreements for redevelopment projects on Lincoln Highway, a watermain replacement contract, and several other resolutions and ordinances. The council also reached consensus on proposed updates to public transit routes, including changes to Route 19. All votes were 6-0-2 with Mayor Barnes and Alderman Powell absent.

• Approved Resolution 2025-020, development agreement with 206 E. Lincoln, LLC for redevelopment of 206 E. Lincoln Highway (6-0-2)
• Approved Resolution 2025-021, development agreement with Long Family Management, LLC for redevelopment of 323 and 333 E. Lincoln Highway (6-0-2)
• Approved Resolution 2025-022, updates to FTA Title VI Program (6-0-2)
• Approved Resolution 2025-023, recapture agreement for SunVest Solar PUD (6-0-2)
• Approved Resolution 2025-024, awarding $585,564 bid to Performance Construction Engineering for watermain replacement on N. First Street (6-0-2)
• Approved Ordinance 2025-009, FY2025 budget amendment, and waived second reading (6-0-2)
• Approved Ordinance 2025-010, no parking zone on Manning Drive near IL Route 23, and waived second reading (6-0-2)
• Approved Consent Agenda including $4,127,833.12 in accounts payable and payroll (6-0-2)

Planning & Zoning Commission

The DeKalb Planning and Zoning Commission will hold a public hearing on a variance request from DeKalb Community Unit School District 428 to allow a 55 sq. ft. electronic changeable copy sign (digital display) at 901 S. 4th Street, exceeding the 40 sq. ft. maximum in the Unified Development Ordinance. The meeting also includes election of a vice-chairperson and approval of previous meeting minutes.

• Public hearing on sign variance to allow 55 sq. ft. digital display sign (max allowed is 40 sq. ft.)
• Property: 901 S. 4th Street (School District 428 Education Center)
• Petitioner: Tammy Carson, Director of Facility & Safety Operations for District 428
• Existing sign base from 1960s to be reused; new sign area exceeds code limit
• Election of vice-chairperson for the commission

The Planning and Zoning Commission approved a variance allowing DeKalb Community Unit School District 428 to install a 55 sq ft electronic changeable copy sign at 901 S. 4th Street, exceeding the 40 sq ft maximum. The motion passed 4-0-2, with two members absent. The sign will be used to advertise community events and job openings.

• Approved variance for 55 sq ft digital display sign at 901 S. 4th St (4-0-2)
• Approved agenda with removal of item B (unanimous)
• Approved January 21, 2025 minutes (unanimous)

Citizen Police Review Board

The Citizen Police Review Board will consider approving minutes from October 2024 and hear a Chairman's update. The main action is reviewing five citizen complaint cases (24CPRB06 through 24CPRB09 and 25CPRB01). No public participation is scheduled. The board also plans to set the next meeting date.

• Review of five citizen complaint cases: 24CPRB06, 24CPRB07, 24CPRB08, 24CPRB09, 25CPRB01
• Approval of minutes from October 10, 2024
• Chairman update on community outreach and training
• Public participation period (none signed up)
• Setting date for next meeting

The Citizen Police Review Board voted 3-0 to postpone hearings for cases 24CPRB06, 24CPRB07, 24CPRB08, and 24CPRB09 due to pending court proceedings and letters from the State's Attorney and Special Prosecutor. The board also postponed case 25CPRB01 because the executive session was not on the approved agenda. No cases were heard or decided at this meeting.

• Approved agenda (3-0)
• Approved October 10, 2024 minutes (3-0)
• Postponed cases 24CPRB06, 24CPRB07, 24CPRB08, 24CPRB09 (3-0)
• Postponed case 25CPRB01 (3-0)
• Adjourned meeting (3-0)

DeKalb Public Library Board

The Board of Trustees will meet to approve monthly bills and an amendment to library closed dates. The board will also consider a Memorandum of Understanding with the Friends of DeKalb Public Library regarding Dolly Parton’s Imagination Library.

• MOU with Friends of DeKalb Public Library for Dolly Parton’s Imagination Library
• Amendment to Library Closed Dates
• January 2025 Monthly Bills
• Review of Trustee Facts File and Standards for Libraries (Chapter 2)

Foreign Fire Insurance Tax Board

The board will elect new officers and define member duties. Members will review the 2024 4th quarter treasurer's report and discuss recurring and new equipment purchases, including items for Station 4.

• Election of new board officers
• Approval of 4th quarter 2024 Treasurer’s Report
• Discussion of recurring purchases
• Status of Station 4 purchases
• Station 4 Tabletop Replacement

The Foreign Fire Insurance Tax Board approved the replacement of the Station 2 tabletop at a quoted cost of $2,980.00, along with several other purchases including gloves, cancer screenings, radio harnesses, entry kits, and rolling gear bags. The board also approved recurring purchases for Shaw Media, Comcast Cable, coffee, condiments, equipment maintenance, and leather helmets. Officers were elected: Joe Long as President, Paul Meyer as Treasurer, and Vincent Laudicina as Secretary.

• Approved Station 2 tabletop replacement at $2,980.00 (5-0)
• Approved recurring purchases: Shaw Media, Comcast Cable, coffee, condiments, equipment maintenance, leather helmets (5-0)
• Approved purchase items: extraction gloves ($2k), 80 pairs of 3M utility gloves ($2,398), cancer ultrasound screening ($325 pp, 30 people/year), radio harnesses (30 @ $155, $4,650), respectable entry kits ($9K) (5-0)
• Approved additional purchase of rolling gear bags (5-0)
• Approved treasurer's report for Q4 2024 (5-0)
• Elected Joe Long as President, Paul Meyer as Treasurer, Vincent Laudicina as Secretary (voice vote)
• Approved agenda with change to read Station 2 instead of Station 4 (voice vote)
• Approved minutes from November 18, 2024 (voice vote)

City Council

The City Council will discuss a staff proposal to limit retail tobacco store licenses to four, and receive an update on the transit center project on Dresser Road, including a revised design and timeline for construction in 2026. Consent agenda items include accounts payable of $3,037,886.87 and a workers' compensation settlement of $62,376.25. Resolutions authorize purchasing an aerial truck for up to $164,830 and professional services for lead line inventory for up to $50,000.

• Discussion of limiting retail tobacco store licenses to four, with map of existing locations
• Update on Dresser Road transit center: 18,200 sq ft facility, NEPA review, construction expected 2026
• Resolution 2025-018: Purchase of 2024 F550 45-ft aerial truck from Global Rental Company, not to exceed $164,830
• Resolution 2025-019: Professional services agreements for daylighting water lines for lead replacement program, not to exceed $50,000
• Appointments to Citizen Police Review Board (Dori De La Cruz, Justin Carlson, Maurice McDavid) and Airport Advisory Board (Melissa Amedeo)

The DeKalb City Council approved a consent agenda including $3,037,886.87 in accounts payable and payroll, and appointments to the Citizen Police Review Board and Airport Advisory Board. Council members expressed consensus to limit retail tobacco stores to four in the city, with an ordinance amendment to be brought later. Two development agreements for properties on Lincoln Highway were postponed to the February 24 meeting. Several resolutions and ordinances were approved, including purchases and traffic changes.

• Approved consent agenda including $3,037,886.87 accounts payable/payroll (6-0-2)
• Approved appointments to Citizen Police Review Board and Airport Advisory Board (6-0-2)
• Approved Resolution 2025-018 for aerial truck purchase up to $164,830 (7-0-1)
• Approved Resolution 2025-019 for lead line replacement engineering up to $50,000 (7-0-1)
• Postponed Resolution 2025-020 for 206 E. Lincoln Highway redevelopment to Feb 24 (7-0-1)
• Postponed Resolution 2025-021 for 323/333 E. Lincoln Highway redevelopment to Feb 24 (7-0-1)
• Approved first reading and waived second reading of Ordinance 2025-005 (stop conditions) (7-0-1)
• Approved first reading and waived second reading of Ordinance 2025-006 (school zone) (7-0-1)

Fire Pension Board

The DeKalb Firefighters Pension Fund Board will meet in a special session to vote on an annual cost-of-living adjustment (COLA) increase and to approve the retirement and benefit calculations for firefighter Timothy Morey.

• Approval of annual COLA increase
• Approval of Timothy Morey retirement and benefit calculations

The DeKalb Firefighters Pension Board approved the 2025 COLA increases as presented and approved the regular retirement pension for Captain Timothy Morey, effective February 2, 2025. Both motions passed unanimously by roll call vote. No public comment was received, and the meeting adjourned after the actions.

• Approved 2025 COLA increases as presented (5-0)
• Approved Captain Timothy Morey's retirement pension with monthly amount of $6,307.11, prorated for February 2025 at $6,081.86 (5-0)

Citizens' Environmental Commission

The commission will receive reports from city staff and local agencies. Discussions include the Morton Arboretum Chicago Region Trees Initiative Grant and the EV Readiness Program.

• Morton Arboretum Chicago Region Trees Initiative Grant
• EV Readiness Program
• Metropolitan Mayors Caucus Environmental Committee
• Tabling at Earth Fest
• Daily Chronicle articles on monarch planting and Earth Fest

The Citizens' Environmental Commission was informed that the City of DeKalb received a $255,000 Morton Arboretum grant for tree planting and pruning, and that the City Council approved purchasing the first hybrid bus for public transit. The commission also discussed upcoming events, including Earth Fest, and agreed to distribute a Sustainability Plan QR code and create a children's activity for its table. No formal decisions were made by the commission itself; the meeting was primarily informational and planning-focused.

• Approved agenda (unanimous)
• Approved January 2, 2025 meeting minutes (unanimous)
• Agreed to distribute Sustainability Plan QR code at Earth Fest
• Agreed to invite Tori Woolbright to next meeting
• Adjourned meeting (unanimous)

Board of Fire and Police Commissioners

The quarterly meeting for the Board of Fire and Police Commissioners scheduled for February 4, 2025, has been cancelled.

Planning & Zoning Commission

The Planning and Zoning Commission meeting scheduled for February 3, 2025, has been cancelled. No items were discussed or decided.

Airport Advisory Board

The Airport Advisory Board will meet to review updates on the perimeter fence and a solar farm. The board will also discuss a bid for a runway broom and snow removal equipment.

• DKB-5118 Perimeter Fence Phase 1 update
• Solar Farm update
• Runway Broom/Snow Removal Equipment bid
• Bob Owens IPAA Conference overview

The Airport Advisory Board received updates on ongoing projects, including the perimeter fence (local share paid, construction expected spring 2025), the solar farm (lease amendment approved by city council, construction scheduled March 2025), and 2026 taxiway resurfacing proposals. No formal decisions were made by the board; actions were limited to approving the agenda and prior minutes.

• Approved agenda as presented (voice vote)
• Approved October 22, 2024 minutes as presented (voice vote)

City Council

City Council holds a public hearing on the Community Development Block Grant Five-Year Consolidated Plan 2025–2029 and the Annual Action Plan for Program Year 32 (April 2025–March 2026), which outlines strategies for housing, homelessness, special needs, and community development with an estimated $352,977 allocation. The Council also considers Resolution 2025-009 authorizing $225,000 in human services funding agreements with local social service agencies for 2025. Consent agenda includes accounts payable and payroll totaling $3,752,983.40 and minutes from the January 13, 2025 meeting.

• Public hearing on CDBG Consolidated Plan 2025–2029 and 2025 Annual Action Plan (est. $352,977 allocation)
• Resolution 2025-009: Authorize $225,000 in human services funding agreements with local social service agencies
• Accounts payable and payroll through January 26, 2025: $3,752,983.40
• Consent agenda: approval of minutes from Regular City Council Meeting of January 13, 2025
• FOIA Report – December 2024

The DeKalb City Council approved resolutions authorizing $225,000 in human services funding agreements, a $40,000 supplemental grant to the Voluntary Action Center for Meals on Wheels, and the purchase of six buses (one hybrid, five diesel) for up to $4,005,384 using Rebuild Illinois funds. The council also approved the CDBG Five-Year Consolidated Plan, waived competitive bidding for water meters, and authorized police vehicle purchases. All votes were 7-0-1, with Alderman Smith absent.

• Approved Resolution 2025-009: $225,000 human services funding agreements (7-0-1)
• Approved Resolution 2025-010: $40,000 supplemental grant to Voluntary Action Center for Meals on Wheels (7-0-1)
• Approved Resolution 2025-011: CDBG Five-Year Consolidated Plan 2025-2029 and Annual Action Plan (7-0-1)
• Approved Resolution 2025-012: Purchase of 6 buses (1 hybrid, 5 diesel) up to $4,005,384 from Gillig, LLC (7-0-1)
• Approved Resolution 2025-013: Waiver of competitive bidding for water meters and radio transmitters up to $80,000 from Badger Meter (7-0-1)
• Approved Resolution 2025-014: Purchase of 2 police vehicles up to $87,407 (7-0-1)
• Approved Resolution 2025-015: Purchase of 4 police vehicles up to $178,162.80 (7-0-1)
• Approved Resolution 2025-016: Metronet franchise agreement termination and settlement (7-0-1)

Joint Review Board

The Joint Review Board will consider approving minutes from October 2024, receive the fourth quarter FY2024 TIF financials, and hear updates on TIF #3 projects, including two recently approved Architectural Improvement Program grants. The board will also discuss the newly executed South Fourth Street TIF Intergovernmental Agreement, which was approved by all local taxing bodies in late 2024.

• Approval of October 25, 2024, meeting minutes
• Presentation of fourth quarter FY2024 TIF #3 financial reports (income statement, revenue & expenditure, project tracker)
• Update on TIF #3 Architectural Improvement Program: $25,000 grant for Unitarian Universalist Congregation at 158 N. Fourth Street and $6,283 grant for Ducky's at 250 E. Lincoln Highway
• Discussion of South Fourth Street TIF (TIF #4) Intergovernmental Agreement, including revenue-sharing terms (30% starting 2026, increasing to 50% in 2033)
• Next meeting set for April 25, 2025

Police Pension Board

This meeting of the DeKalb Police Pension Board will consider approval of 2025 cost-of-living adjustments for pensioners, discuss engagement of Foster & Foster for actuarial services, and review monthly IPOPIF statements showing $440,000 monthly withdrawals. The board will also vote on paying legal and compliance bills totaling $2,637.50.

• Approve 2025 cost-of-living adjustments (COLAs) for pensioners.
• Discussion and possible approval of engagement with Foster & Foster for actuarial services.
• Monthly IPOPIF statements for October and November 2024 with $440,000 per month withdrawals.
• Bills for payment: Lauterbach & Amen ($2,000 total over two months), Foster & Foster ($300 for FY23 Municipal Compliance Report), Reimer, Dobrovolny & Labardi PC ($337.50 for Palmer portability purchase agreement).
• Consideration of L&A proposal for organization and/or disposal of old records.

Citizens' Community Enhancement Commission

The Citizens’ Community Enhancement Commission will meet to discuss strategic planning for 2025 and provide an update on a pedestrian pass-through. The body will also review updates regarding holiday lighting and the Let’s Move to the Music event.

• Pedestrian pass-through update
• Strategic planning for 2025
• Holiday lighting updates
• Let’s Move to the Music updates

The Citizens' Community Enhancement Commission discussed 2025 strategic planning, including potential mural projects at the Seventh Street location, the vacant lot at Lincoln Highway and Fourth Street, and McCabes wall. They also reviewed holiday lighting feedback and agreed to continue red and green spotlights down Locust Street and possibly encircle Van Buer Plaza. No formal decisions were made; staff will share input with the mayor.

• Approved meeting agenda (unanimous)
• Approved December 9, 2024 minutes (unanimous)
• Discussed 2025 strategic planning, no formal action
• Discussed holiday lighting options, no formal action

Planning & Zoning Commission

The Planning and Zoning Commission will hold a public hearing on a petition by Cirilo Mendez for a special use permit to operate automobile sales at 2050 E. Lincoln Highway. Other agenda items include approval of minutes from the previous meeting and a public participation period.

• Public hearing for a special use permit for automobile sales at 2050 E. Lincoln Highway
• Approval of minutes from January 6, 2025

The Planning and Zoning Commission voted 5-0-1 to recommend approval of a special use permit for automobile sales at 2050 E. Lincoln Highway, subject to 10 conditions. The recommendation will go to the City Council for final decision. The commission also approved the agenda and minutes from the previous meeting.

• Recommended approval of special use permit for auto sales at 2050 E. Lincoln Hwy (5-0-1)
• Approved January 21, 2025 agenda (unanimous)
• Approved January 6, 2025 minutes (unanimous)

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners is holding a special meeting to consider a request to move into executive session to conduct oral interviews for entry-level police officer candidates. No other substantive business is listed on the agenda.

• Approval of request to enter executive session for oral interviews of entry-level police officer candidates

Fire Pension Board

The DeKalb Firefighters Pension Fund Board will consider approving annual cost-of-living adjustments for benefit recipients and the retirement and benefit calculations for Deputy Chief Donald Faulhaber. The board will also review financial statements for the quarter ending December 31, 2024, and handle routine items such as approval of minutes, trustee training, and vendor contract updates.

• Approval of annual COLA increases
• Approval of Deputy Chief Donald Faulhaber retirement and benefit calculations
• Treasurer's report: financial statements for quarter ended December 31, 2024
• Semi-annual review of closed session minutes
• Annual medical examinations for disabled firefighters

The DeKalb Firefighters Pension Board approved the regular retirement pension for Deputy Fire Chief Donald Faulhaber, effective February 22, 2025, with a monthly pension of $9,604.03 (February prorated at $2,401.00). The board also approved a contract renewal with Foster & Foster for actuarial services at $7,725.00 annually, a 3% increase. Other items, such as the COLA increases and economic interest statements, were deferred to the next meeting.

• Approved Deputy Chief Donald Faulhaber's retirement pension (unanimous)
• Approved Foster & Foster actuarial services contract at $7,725.00 (unanimous)
• Approved agenda and prior meeting minutes by consent
• Tabled bills paid for October–December 2024 to next meeting
• Deferred COLA increases to next agenda
• Deferred annual economic interest statements to next agenda

Board of Fire and Police Commissioners

This special meeting of the Board of Fire and Police Commissioners includes a request to enter executive session to conduct oral interviews for entry-level police officer candidates. Public participation and other standard agenda items also are scheduled.

• Approval of a request to move to executive session for oral interviews of entry-level police officer candidates (5 ILCS 120/2(c)(1))

City Council

The DeKalb City Council will consider eight resolutions, including approving funding agreements for tourism, economic development, chamber events, and the municipal band, as well as insurance coverage and an intergovernmental agreement for transportation planning. The most significant item is authorizing a contract with Wills, Burke, Kelsey Associates for design engineering of a roundabout at the intersection of N. First Street and Sycamore Road. Consent agenda items include approval of minutes and accounts payable totaling over $6 million.

• Resolution 2025-001: $50,000 funding agreement with DeKalb County Convention and Visitors Bureau for tourism activities.
• Resolution 2025-002: $35,000 funding agreement with DeKalb County Economic Development Corporation for economic development services.
• Resolution 2025-003: $35,000 funding agreement with DeKalb Chamber of Commerce for community events.
• Resolution 2025-008: Authorizing agreement with Wills, Burke, Kelsey Associates for design engineering of the N. First Street/Sycamore Road intersection reconstruction (roundabout).
• Resolution 2025-004: $41,088 payment to DeKalb Municipal Band via DeKalb County Community Foundation.

The DeKalb City Council approved all resolutions and ordinances on the agenda, including a $420,000 design engineering contract for the N. First Street and Sycamore Road intersection reconstruction project. The council also approved funding agreements for tourism, economic development, community events, and the municipal band, as well as several ordinances on first reading with waived second readings. All votes were unanimous (7-0-1) with Alderman Walker absent.

• Approved $420,000 design engineering contract for N. First St & Sycamore Rd intersection (7-0-1)
• Approved $50,000 funding agreement with DeKalb County Convention and Visitors Bureau (7-0-1)
• Approved $35,000 funding agreement with DeKalb County Economic Development Corporation (7-0-1)
• Approved $35,000 funding agreement with DeKalb Chamber of Commerce (7-0-1)
• Approved $41,088 payment to DeKalb County Community Foundation for Municipal Band (7-0-1)
• Approved $39,215 for aviation and storage tank liability insurance (7-0-1)
• Approved special use permit for antennas at 1500 S. Seventh St (7-0-1)
• Approved plat of easement vacation and roadway dedication at 1240 Normal Rd (7-0-1)

DeKalb Public Library Board

The DeKalb Public Library Board will hold elections for Vice President, discuss and vote on amendments to the employee pay scale and organizational chart, and review patron requests and strategic planning. They will also go into closed session to review closed meeting minutes and discuss the director's 2025 salary, followed by open session actions to approve that salary, insurance payments, and a trust settlement. Additionally, the board will approve December 2024 monthly bills and financial reports.

• Board Officer Elections – Vice President
• Approve Amendment to Employee Pay Scale
• Approve Director’s 2025 Salary
• Approve Payment to LIRA for Building Insurance
• Approve Nonjudicial Settlement Agreement of Wenner Trust

Planning & Zoning Commission

The Planning and Zoning Commission will review a concept plan submitted by Donato Solar. The proposal involves a 4-megawatt solar energy system and a boutique data center on 30 acres along Peace Road. No official action is being requested at this meeting; the body will provide feedback on the proposal.

• Concept plan review for a 4-megawatt ground mounted solar field and boutique data center
• Proposed project location: approximately 30 acres on the west side of Peace Rd. between Greenwood Acres Dr. and Challenger Dr.

The Planning and Zoning Commission reviewed a concept plan by Donato Solar for a 4-megawatt solar field and two data center buildings on about 30 acres along Peace Road. No formal vote was taken, but the Commission expressed general agreement to move forward. A formal public hearing will be held if the applicant proceeds, with property owners within 250 feet notified.

• Approved agenda as presented (unanimous)
• Approved December 16, 2024 minutes as submitted (unanimous)
• Reviewed Donato Solar concept plan; no vote taken, general agreement to proceed

Citizens' Environmental Commission

The Citizens' Environmental Commission will receive reports from county, park district, water reclamation, and university representatives, and discuss a nomination form for the DeKalb STARR Awards. The meeting also includes planning future articles for the Daily Chronicle on fast fashion and monarch planting, and updates on the EV Readiness Program.

• Nomination form for DeKalb STARR Awards
• Upcoming Daily Chronicle articles: fast fashion (February) and planting for monarchs (March)
• EV Readiness Program update from City Staff Liaison
• Reports from DeKalb County Health Department, Park District, Kishwaukee Water Reclamation District, and NIU

The Citizens' Environmental Commission approved its agenda and October 2024 minutes, and discussed several informational items. It reviewed the STARR Awards nomination form and set a schedule for selecting winners. The Commission also agreed to change its February newspaper article topic to road salt alternatives after a resident raised concerns about chloride levels in local waterways.

• Approved agenda (unanimous)
• Approved October 3, 2024 meeting minutes (unanimous)
• Set STARR Awards nomination and selection schedule: online form, January news release, March 6 evaluation, April recognition
• Agreed Commission can name winners in categories without acceptable nominations
• Changed February Daily Chronicle article topic to salt alternatives
• Adjourned meeting (unanimous)