DeKalb public meetings in 2025

Airport Advisory Board

The regular Airport Advisory Board meeting scheduled for Tuesday, Dec 23, 2025 was cancelled. No agenda items were discussed or decided.

Airport Advisory Board

The DeKalb Airport Advisory Board holds a special meeting on December 16, 2025 at the DeKalb Taylor Municipal Airport. The agenda includes routine items such as call to order, approval of the agenda, and approval of minutes from the November 25, 2025 meeting, as well as a public participation segment. The board will review and vote on proposed five-year retainer agreements for airport engineering consulting services.

• Call to order and roll call
• Approval of the agenda
• Approval of minutes from the November 25, 2025 meeting
• Public participation
• Review and vote on five-year retainer agreements for airport engineering consulting services

The board approved the meeting agenda and the minutes from the November 25, 2025 meeting by voice vote. After presentations from Crawford, Murphy & Tilly and McClure Engineering, the board unanimously voted to recommend that City Council enter into retainer agreements with both firms. The meeting was then adjourned by voice vote.

• Approved meeting agenda (majority voice vote)
• Approved November 25, 2025 minutes (majority voice vote)
• Unanimously recommended City Council enter retainer agreements with Crawford, Murphy & Tilly and McClure Engineering
• Adjourned meeting (majority voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition by Specialized Education of Illinois, Inc. to rezone a portion of 315 N. 6th St. from the Light Industrial (LI) district to the Light Commercial (LC) district. The same petition also seeks a special use permit for a private therapeutic day school at that location. In addition, the commission will consider approval of an amended Final Development Plan and Final Plat for 217 Franklin St., identified as the Safe Passage project.

• Petition to rezone 315 N. 6th St. from Light Industrial (LI) to Light Commercial (LC)
• Special use permit request for a private therapeutic day school at 315 N. 6th St.
• Public hearing on the above rezoning and special use permit
• Amended Final Development Plan and Final Plat for 217 Franklin St. (Safe Passage)
• Standard agenda items: roll call, agenda and minutes approval, public participation

The Planning and Zoning Commission approved the rezoning of part of 315 N. 6th St. from Light Industrial to Light Commercial and granted a special use permit for a private therapeutic day school, with a 4‑yes, 0‑no, 1‑absent vote. The approval includes conditions requiring a lease for additional parking, employee parking restrictions, directional signage, and a maximum enrollment of 100 students. The commission also approved an amended final development plan and final plat for 217 Franklin St., noting a $2.5 million federal grant and a reduced building footprint.

• Approved rezoning of portion of 315 N. 6th St. from LI to LC (4-0-1)
• Approved special use permit for therapeutic day school at 315 N. 6th St. with conditions (4-0-1)
• Approved amended final development plan and final plat for 217 Franklin St.

DeKalb Public Library Board

The DeKalb Public Library Board will vote on the director's salary for 2026 and consider several operational items. The meeting also includes reviews of library standards, a courtyard project update, and assessments related to roofing and construction costs. Financial items such as monthly bills and conference attendance will be discussed before adjournment.

• Approve Director’s 2026 Salary
• Approve Klein and Hoffman Patio Roofing Assessment
• Approve Construction Cost Estimating Assessment
• Approve PLA Conference Attendance
• Update on Courtyard Project and review of Klein and Hoffman Report

City Council

The council will hold a public hearing on a proposed annexation and development agreement with JJK 343 LLC for approximately 560 acres along Illinois Route 23 (Project Vector). The project calls for rezoning the parcels to Planned Development‑Industrial (PD‑I) and includes four industrial buildings with a total of about 2.97 million square feet. The agenda also includes the appointment of Rhiannon Gruber to the DeKalb Public Library Board and several consent‑agenda items such as approval of accounts payable and the 2026 meeting schedule.

• Public hearing on annexation and development agreement with JJK 343 LLC for ~560 acres (Project Vector) along Illinois Route 23
• Appointment of Rhiannon Gruber to the DeKalb Public Library Board (three‑year term)
• Approval of accounts payable and payroll totaling $4,395,702.01
• Approval of the City of DeKalb 2026 regular meeting schedule
• Approval of minutes from the November 24, 2025 City Council meeting

The council approved the meeting agenda, appointed Rhiannon Gruber to the Public Library Board, and approved all items on the consent agenda, which covered prior meeting minutes, $4,395,702.01 in accounts payable and payroll, financial summaries, a crime‑free housing report, and the 2026 regular meeting schedule.

• Approved meeting agenda (7-0-1)
• Approved appointment of Rhiannon Gruber to DeKalb Public Library Board (7-0-1)
• Approved consent agenda items, including $4,395,702.01 accounts payable/payroll (7-0-1)

Planning & Zoning Commission

The Planning and Zoning Commission will hold public hearings regarding a large-scale data center project and amendments to multi-family residential zoning. The body will also consider a special use permit for a lodging house.

• Petition by JJK 343 LLC for annexation, rezoning, and development of a multi-phased data center (Project Vector) on 560 acres along State Rt. 23
• Proposed construction of four data center campus buildings and two electrical substations
• Proposed text amendments to UDO Articles 5.04 (MFR1) and 5.05 (MFR2) to add lodging houses as special land uses
• Petition by Family Service Agency of DeKalb County, Inc. for a lodging house special use permit at 220 College Ave.

The Planning and Zoning Commission unanimously approved the December 1 agenda by voice vote. The commission also unanimously approved the November 17 minutes by voice vote. A public hearing was held on the ChicagoWest Business Center data‑center proposal, but no motion or vote on annexation, rezoning, or development was recorded.

Airport Advisory Board

The board received an update that the perimeter fence project is complete, with final payment pending punch‑list completion. It heard a McClure Engineering presentation and an overview of the 2027 TIPS Program, which includes design work for Taxiway B rehabilitation and future fence replacement phases. No formal approvals or votes were listed for these items.

• Perimeter Fence Project: completed, final inspection done, payment pending punch list
• McClure Engineering presentation
• Taxiway B rehabilitation design: 35% design submitted on 11/21/25
• Replace Perimeter Fence Phase 2 scheduled for 2028
• Rehabilitate Runway 2/20 lighting and update airfield guidance signs in 2029

The board approved the meeting agenda and minutes by majority voice vote. A perimeter fence project update was presented with work essentially complete. The board deferred a vote on a strategic partnership with McClure Engineering to the December meeting. It also agreed to move the Automated Weather Observation Station replacement into the 2027 fiscal year.

• Approved agenda (majority voice vote)
• Approved minutes from Nov 25, 2025 (majority voice vote)
• Deferred formal vote on McClure Engineering partnership to Dec meeting
• Moved AWOS replacement project into 2027 fiscal year
• Adjourned meeting (majority voice vote)

City Council

The DeKalb City Council will hold a public hearing on the proposed Fiscal Year 2026 budget, outlining revenue sources, pension obligations, and the property tax levy. The agenda also includes a consent item for Accounts Payable and Payroll totaling $4,150,604.98, and approval of minutes from previous meetings. Additional reports on FOIA, police and fire pension compliance, and other routine items are listed for approval.

• Public Hearing: Proposed FY2026 Budget
• Consent agenda – Accounts Payable and Payroll: $4,150,604.98
• Approval of minutes from the Regular meeting (Nov 10, 2025) and Special Joint meeting (Nov 17, 2025)
• FOIA Report – October 2025
• Police and Fire Pension Fund Municipal Compliance Reports for FY 2024

The DeKalb City Council approved the consent agenda items and a series of resolutions. It authorized a $980,368 insurance renewal and four two‑year water‑treatment purchase agreements for chlorine, fluoride, phosphate and softener salt. The Council also appropriated $1,751,000 of Motor Fuel Tax funds for street and highway maintenance and approved engineering services agreements up to $150,000. All motions passed by a 7‑0‑1 roll‑call vote.

• Approved Consent Agenda items (7-0-1)
• Approved Resolution 2025-103 insurance renewal $980,368 (7-0-1)
• Approved Resolution 2025-104 chlorine purchase contract (7-0-1)
• Approved Resolution 2025-105 fluoride purchase contract (7-0-1)
• Approved Resolution 2025-106 phosphate purchase contract (7-0-1)
• Approved Resolution 2025-107 softener salt purchase contract (7-0-1)
• Approved Resolution 2025-108 Motor Fuel Tax funds $1,751,000 for streets (7-0-1)
• Approved Resolution 2025-109 preliminary engineering services up to $150,000 (7-0-1)

Finance Advisory Committee

The City Council and Finance Advisory Committee will meet to discuss the proposed fiscal year 2026 budget for DeKalb. The agenda includes standard procedural items such as call to order, roll call, and approval of the agenda before moving to the budget discussion. No other specific contracts, rezoning, or fee changes are listed.

• Consideration of the proposed FY2026 budget

City Council

A special joint meeting of the DeKalb City Council and Finance Advisory Committee is scheduled for November 19, 2025. The meeting will follow standard procedures—call to order, roll call, agenda approval, public participation, and adjournment. The primary substantive item is the consideration of the proposed FY2026 budget. No other specific contracts, rezoning actions, or fee changes are listed.

• Consideration of the proposed FY2026 budget

Finance Advisory Committee

A special joint meeting of the DeKalb City Council and Finance Advisory Committee is scheduled for November 17, 2025 at 6:00 p.m. in the Yusunas Meeting Room of the DeKalb Public Library, 309 Oak Street. The agenda includes call to order, roll call, approval of the agenda, public participation, and consideration of the proposed FY2026 budget. The body will discuss the FY2026 budget proposal.

• Consideration of the proposed FY2026 budget
• Approval of the agenda
• Public participation segment

The City Council approved the meeting agenda by a 6‑0‑2 roll‑call vote. Mayor Barnes confirmed the City will include $20,000 for Opportunity DeKalb in the FY2026 budget, separate from the $300,000 Human Services allocation. Both the Council and the Finance Advisory Committee later adjourned the meeting.

• Approve agenda (6-0-2 roll‑call vote)
• Include $20,000 for Opportunity DeKalb in FY2026 budget (Mayor Barnes confirmed support)
• Adjourn City Council meeting (6-0-2 voice vote)
• Adjourn Finance Advisory Committee meeting (4-0-1 voice vote)

City Council

The City Council and Finance Advisory Committee will meet jointly on Nov. 17 and Nov. 19, 2025 at the DeKalb Public Library. The agenda includes routine items such as call to order, roll call, and approval of the agenda. The primary substantive item is the consideration of the proposed FY2026 budget. The meeting will conclude with adjournment.

• Consideration of the proposed FY2026 budget
• Public participation segment
• Approval of the agenda
• Call to order
• Roll call

The council approved the meeting agenda by a 6‑0‑2 vote. During the FY2026 budget discussion, Mayor Barnes confirmed the city will provide $20,000 to Opportunity DeKalb, using a line item in the Community Development budget. The meeting was adjourned by a 6‑0‑2 voice vote of the council and a 4‑0‑1 voice vote of the Finance Advisory Committee.

• Approved agenda (6-0-2 roll call vote)
• Committed $20,000 to Opportunity DeKalb in FY2026 budget (Mayor support, no formal vote recorded)
• Adjourned City Council meeting (6-0-2 voice vote)
• Adjourned Finance Advisory Committee meeting (4-0-1 voice vote)

Citizens' Community Enhancement Commission

The Citizens' Community Enhancement Commission will meet to consider several new initiatives, including finalizing the Lincoln Highway mural design, reviewing America 250 DeKalb projects, and discussing the DeKalb Area Arts Council. The meeting will also recap the Pawpaw tree planting and the pedestrian passthrough from previous sessions. Public participation is scheduled before the commission moves to old business and adjourns.

• Finalizing Lincoln Highway mural design
• America 250 DeKalb projects
• DeKalb Area Arts Council
• Pawpaw tree planting recap
• Pedestrian passthrough

The commission unanimously approved the meeting agenda and the September 15, 2025 minutes. Commissioners agreed to incorporate the DeKalb arch and a 1913 Stevens‑Duryea car into the Lincoln Highway mural design. The meeting was adjourned by unanimous voice vote. No public comments were received and other topics were discussed but not formally decided.

• Approved agenda (unanimous voice vote)
• Approved September 15, 2025 minutes (unanimous voice vote)
• Agreed to incorporate DeKalb arch and 1913 Stevens‑Duryea car in Lincoln Highway mural design (consensus)
• Approved adjournment (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission will consider a development plan for a warehouse and distribution facility. The body will also hold a continued public hearing regarding a rear yard setback variance for a proposed townhome development.

• Preliminary/Final Development Plan and Final Plat for a Warehouse and Distribution Facility at the Northeast Corner of Peace Rd. and Fairview Dr. (Project Midwest)
• Continued public hearing for a variance to reduce the rear yard setback from 20 feet to 13 feet for a 4-unit townhome at 711-717 Woodbridge Ct.

The Planning and Zoning Commission voted 5‑0‑1 to approve a variance that reduces the required rear yard setback from 20 feet to 13 feet for a proposed four‑unit townhome at 711‑717 Woodbridge Ct. The approval is subject to three conditions: no decks in the rear yards, paved patios limited to 3 × 3 feet, and the planting of ten 6‑foot Arborvitae trees with replacement of an existing tree. The motion was moved by Vice Chair McMahon, seconded by Fellabaum, and passed unanimously among members present.

• Approved variance to reduce rear yard setback to 13 ft for 711‑717 Woodbridge Ct (5‑0‑1) with conditions on decks, patios, and landscaping

Citizen Police Review Board

The Citizen Police Review Board will meet on November 13, 2025 at the DeKalb Police Department to conduct its regular agenda. The board will review case 25CPRB13 and discuss two executive‑session topics: performance or discipline of employees under 5 ILCS 120/2(c)(1) and security procedures and use of personnel/equipment for safety under 5 ILCS 120/2(c)(8). The meeting will also include routine items such as roll call, approval of agenda and minutes, public participation, a chairman update, case decision, training, and setting the next meeting date.

• Review of case 25CPRB13
• Executive session: consideration of employee performance/discipline (5 ILCS 120/2(c)(1))
• Executive session: consideration of security procedures and use of personnel/equipment for safety (5 ILCS 120/2(c)(8))
• Approval of agenda and minutes
• Scheduling of the next meeting

Board of Fire and Police Commissioners

The Board of Fire and Police Commissioners will meet to consider moving into executive session. The purpose of the session is to conduct oral interviews for firefighter/paramedic candidates and discuss personnel.

• Oral interviews for firefighter/paramedic candidates

DeKalb Public Library Board

The Board of Trustees will meet to approve the Director's 2026 salary and the October 2025 monthly bills. The meeting includes the oath of office for Rhiannon Luft and a review of the annual campaign letter.

• Oath of office for Rhiannon Luft
• Approval of Director's 2026 salary
• Approval of October 2025 monthly bills
• Approval of Annual Campaign Letter
• Review of Trustee Facts File and Standards for Libraries (Chapter 11)

City Council

The DeKalb City Council will hold a Truth in Taxation public hearing on the proposed 2025 corporate and library property tax levies, which together total $13,381,915. The council will also consider reallocating $50,000 of Community Development Block Grant funds to the Roots to Rise Transitional Youth Shelter. Additional agenda items include authorizing a new transit services agreement with Transdev and amending the bus purchase agreement with Gillig, LLC.

• Truth in Taxation hearing on the 2025 corporate levy ($8,979,039) and library levy ($4,402,876)
• Reallocation of $50,000 CDBG funds to the Roots to Rise Transitional Youth Shelter
• Resolution 2025-099: Authorize Transit Services Provider Agreement with Transdev Services Inc. (2026‑2028)
• Resolution 2025-100: Amend Gillig purchase agreement, raising NTE to $4,064,155 for one hybrid and five diesel buses
• Consent agenda: Accounts Payable and Payroll through Nov. 10 2025 in the amount of $1,461,322.44

The DeKalb City Council approved a transit services contract with Transdev and a bus purchase amendment using Rebuild Illinois funds. It also approved five‑year farm lease agreements at the municipal airport and reallocated $50,000 of CDBG funds to a youth shelter. The council gave first reading approval to the 2025 levy ordinance and to the tax‑abating ordinance for fiscal year 2025.

• Agenda amendment to add Police Chief presentation approved (8-0)
• Consent agenda items approved (8-0)
• Resolution 2025-099 transit services agreement with Transdev approved (8-0)
• Resolution 2025-100 bus purchase amendment approved (8-0)
• Resolution 2025-101 farm lease agreements for airport land approved (7-0-1, Larson abstained)
• Resolution 2025-102 CDBG $50,000 reallocation approved (8-0)
• Ordinance 2025-045 first reading (property tax levy) approved (8-0)
• Ordinance 2025-046 first reading (tax abatement) approved (8-0)

Foreign Fire Insurance Tax Board

The board will meet to approve the 2025 third-quarter treasurer's report and determine recurring and new purchases. Members will also review the 2026 wish list and set the 2026 meeting schedule.

• Approval of 3rd quarter 2025 Treasurer’s Report
• Review and approval of 2026 Wish List
• Approval of recurring and new purchase items
• Establishment of 2026 meeting dates

The Foreign Fire Insurance Tax Board approved its agenda and the minutes from the November 13, 2025 meeting. It then approved the Treasurer’s report for the third quarter of 2025, which recorded total expenditures of $14,301.37 and a balance of $8,806.91. The board also approved the 2026 wish‑list items, recurring purchases, and several specific items to purchase. All motions passed by unanimous voice vote except the addition of wel service, which passed 5‑1.

• Approved agenda (voice vote)
• Approved minutes from Aug 13, 2025 (voice vote)
• Approved Treasurer's report: $14,301.37 expenses, $8,806.91 balance (voice vote)
• Approved 2026 wish list items (voice vote)
• Approved recurring purchases (voice vote)
• Approved purchase of items 1,2,3,4,5,9,10,12 (voice vote)
• Added wel service as a recurring purchase (5 ayes, 1 nay)

Citizens' Environmental Commission

The DeKalb Citizens’ Environmental Commission will meet on Nov. 6, 2025 to hear reports from local agencies and organizations, consider new business items, and review ongoing environmental projects. Items include the presentation of the 2026 DeKalb STARR Awards, continued review of the green business recognition program, and a recap of Tree City USA planting activities. The commission will also discuss upcoming events, future article ideas for the Daily Chronicle, and set the next meeting date.

• 2026 DeKalb STARR Awards (new business)
• Continued review of green business recognition
• Recap of Tree City USA planting
• Next articles for Daily Chronicle
• Upcoming events and other updates

The Citizens’ Environmental Commission declined to add a rewilding category to the 2026 STARR Awards, keeping the award categories unchanged. It adopted the same nomination and winner‑selection timeline as the previous year and agreed to present the awards in a format that fits the Earth Fest schedule. The commission also chose a full‑color City logo decal design with QR‑code information and will explore gold, silver, and bronze circle options for the decals.

• Agenda approved by unanimous voice vote
• Minutes of Oct. 1, 2025 approved by unanimous voice vote
• Rewilding category not added to 2026 STARR Awards
• Adopt timeline for nominations and winners mirroring prior year
• Agree to present awards in a format that best fits Earth Fest
• Prefer full‑color City logo leaf decal design
• Commission to investigate gold, silver, and bronze circle decal options
• Meeting adjourned by unanimous voice vote

Board of Fire and Police Commissioners

The City of DeKalb Board of Fire and Police Commissioners scheduled for Tuesday, November 4, 2025, has been cancelled. No agenda items or decisions will be considered at this time.

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition to reduce the 20‑foot rear‑yard setback to 13 feet for a proposed four‑unit townhome at 711‑717 Woodbridge Court. A second hearing will consider a variance to allow a six‑foot privacy fence on the front yard of 428 E. Dresser Road. The commission will also discuss a preliminary/final development plan and final plat for a solar farm at the southwest corner of Rt 38 and John Huber Parkway.

• Setback variance request to reduce rear‑yard setback from 20 ft to 13 ft for a 4‑unit townhome at 711‑717 Woodbridge Ct.
• Variance petition to permit a 6‑ft high privacy fence in the front yard along Joanne Lane at 428 E. Dresser Rd.
• Preliminary/Final Development Plan and Final Plat approval for a solar farm at the SW corner of Rt 38 and John Huber Parkway.

The Planning and Zoning Commission voted to continue the public hearing on the Woodbridge Court setback variance to November 17, 2025. It approved a variance allowing a six‑foot privacy fence at 428 E. Dresser Road. It also recommended approval of the preliminary/final development plan and final plat for a 5‑megawatt solar farm at the southwest corner of Rt. 38 and John Huber Parkway.

• Continue public hearing for Woodbridge Ct setback variance to Nov 17, 2025 (vote 4‑0‑1)
• Approve variance for six‑foot privacy fence at 428 E. Dresser Road (vote 5‑0‑1)
• Recommend approval of Preliminary/Final Development Plan and Final Plat for 5‑MW solar farm at SW corner of Rt. 38 and John Huber Parkway (vote 5‑0‑1)

Airport Advisory Board

The Airport Advisory Board will receive an update on the perimeter fence project. It will also review snow‑removal equipment delivery, request qualifications for airport consulting services, consider a three‑year cash‑farm lease, and discuss the FAA Part 139 meeting.

• Perimeter Fence Project Update (old business)
• Snow Removal Equipment Delivery (new business)
• Request for Statement Qualifications for Airport Consulting Services (new business)
• Three-year Cash Farm Lease Solicitation (new business)
• FAA Part 139 Meeting (new business)

The Airport Advisory Board approved the meeting agenda and the September 23, 2025 minutes by majority voice vote. The board then adjourned the meeting by majority voice vote. No other substantive actions or votes were recorded.

• Approved agenda (voice vote)
• Approved September 23, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

City Council

The DeKalb City Council will discuss and vote on the proposed 2025 city property tax levy of $8,979,039, which funds fire and police pensions. The agenda also includes routine consent items such as approval of the October 13, 2025 meeting minutes and accounts payable totaling $3,263,742.08. A resolution will authorize an auditing services agreement with Sikich CPA LLC for fiscal years 2025‑2029. A proclamation for Fall Arbor Day on October 28, 2025 will also be presented.

• Approve minutes of the October 13, 2025 City Council meeting (consent agenda).
• Approve accounts payable and payroll totaling $3,263,742.08 (consent agenda).
• Consider the 2025 City of DeKalb property tax levy of $8,979,039.
• Resolution 2025-097: Authorize auditing services agreement with Sikich CPA LLC (fees $56,800‑$63,920 for FY2025‑FY2029).
• Proclamation of Fall Arbor Day – October 28, 2025.

The council voted 8‑0 to amend the agenda, adding a discussion on agenda‑item placement to the Considerations portion. The consent agenda was also approved 8‑0, including the October 13 minutes, accounts payable and payroll of $3,263,742.08, the September FOIA report, the FY2025 Human Services Funding 3rd Quarter Report, and Resolution 2025‑096 authorizing executive‑session minutes.

• Amended agenda to add agenda‑item placement discussion (8‑0)
• Approved October 13, 2025 meeting minutes (8‑0)
• Approved accounts payable and payroll of $3,263,742.08 (8‑0)
• Approved September 2025 FOIA report (8‑0)
• Approved FY2025 Human Services Funding 3rd Quarter Report (8‑0)
• Approved Resolution 2025‑096 authorizing executive‑session minutes (8‑0)

Joint Review Board

The Joint Review Board will approve the July 25, 2025 meeting minutes, then review the third‑quarter FY 2025 TIF #3 financial statements and the status of current TIF #3 projects, including Architectural Improvement Program incentives of up to $25,000. No new business is scheduled, and the next meeting is set for January 23, 2026.

• Approval of the July 25, 2025 Joint Review Board minutes
• Presentation of third‑quarter FY 2025 TIF #3 income statement and budget‑vs‑actual report
• Update on current TIF #3 projects, noting AIP incentives up to $25,000 and no new grants awarded July‑Sept 2025
• New business: none
• Next meeting scheduled for January 23, 2026 (follow‑up TIF 4 meeting immediately after adjournment)

The Joint Review Board appointed Bill Nicklas as Temporary Chair. The board then approved the meeting agenda and the July 25, 2025 minutes. The meeting was adjourned after those approvals.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda as presented (voice vote)
• Approved July 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Joint Review Board

The Joint Review Board will approve the minutes from the July 25, 2025 meeting, review the first‑quarter FY2025 TIF financial statements, and receive an update on current TIF 4 projects. The update includes remediation of the former Protano Auto Salvage yard at 1151 S. Fourth Street and a proposed gas station/convenience store at S. Fourth Street and E. Taylor Street. No new business is scheduled.

• Approval of July 25, 2025 Joint Review Board minutes
• Presentation of first‑quarter FY2025 TIF financials
• Update on TIF 4 projects: remediation of former Protano Auto Salvage yard at 1151 S. Fourth Street
• Update on TIF 4 projects: proposed gas station/convenience store at S. Fourth Street & E. Taylor Street
• New business – none

The Joint Review Board appointed Bill Nicklas as Temporary Chair by voice vote. The board then approved the meeting agenda and the July 25, 2025 minutes, each by voice vote. Finally, the board adjourned the meeting by voice vote.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda as presented (voice vote)
• Approved July 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Police Pension Board

The DeKalb Police Pension Board will review cash reserve transfers, approve several vendor bills, consider continuation of Guzinski disability benefits, and discuss the FY2026 budget. It will also process a new membership application and address benefit requests. All items are presented for board vote.

• Cash reserve balance transfers of $739,700.00 (08/27/25) and $950,000 (09/24/25)
• Bills for payment including $1,250 for quarterly records management services and $5,165 for the City of DeKalb FY24 audit
• Continuation of Guzinski disability benefits (exam dated 6/12/25)
• FY2026 budget discussion and approval
• Approval of membership application for Madeleine King

Finance Advisory Committee

The committee considered the proposed FY2025 budget parameters, reviewing revenue projections and spending recommendations. It noted a street‑maintenance budget increase from $2.5 million to $4.5 million funded by a $2 million transfer from the General Fund reserve. It proposed $500 000 from the reserve to replace four aging dump trucks, each costing about $500 000. The meeting also discussed the Water Fund status, a capital fund balance nearing $8 million, and a property‑tax levy recommendation based on projected sales‑tax revenue of about $7.5 million.

• Street‑maintenance budget increase from $2.5M to $4.5M, funded by $2M reserve transfer
• Allocation of $500K to replace four dump trucks (~$500K each)
• Water main repair under I‑88 and planned SCADA telemetry system upgrades
• Capital fund balance approaching $8M for long‑term infrastructure
• Property‑tax levy recommendation based on projected sales‑tax revenue of ~$7.5M

Planning & Zoning Commission

The DeKalb Planning & Zoning Commission will hold a public hearing on a petition by Sharon M. Borden Rogers requesting a variance to allow an eight‑foot‑high privacy fence on the side and rear yard of the property at 3140 N. 1st St. The meeting also includes standard agenda items such as roll call, approval of the agenda and minutes, public participation, reports, and adjournment.

• Public hearing – variance request for an 8‑foot privacy fence at 3140 N. 1st St. (Article 7.06.3 UDO)
• Standard agenda items: roll call, agenda approval, minutes approval, public participation, reports, adjournment

The Planning & Zoning Commission voted to approve a variance allowing an 8‑foot‑high white vinyl privacy fence at 3140 N. 1st Street. The motion passed with five votes in favor, none against, and one member absent. The agenda and prior meeting minutes were also approved, and the commission adjourned.

• Approved 8‑foot privacy fence variance at 3140 N. 1st St. (5-0-1)
• Approved agenda as presented (unanimous voice vote)
• Approved October 6, 2025 minutes (unanimous voice vote)
• Adjourned meeting (unanimous)

Fire Pension Board

The DeKalb Firefighters Pension Fund Board of Trustees will meet to approve the Fiscal Year 2026 budget and set 2026 meeting dates. The board will also review financial statements through August 31, 2025, and IFPIF investments.

• Adoption of Fiscal Year 2026 Budget
• Review of financial statements through August 31, 2025
• Review of bills paid July 1 – September 30, 2025
• Review of IFPIF Investments/Cash Flows

The DeKalb Firefighters Pension Board approved the agenda, minutes from the July 18 meeting, and the financial statements showing a $50,287,973.26 fund balance. The board ratified $13,047.00 in bills paid for the third quarter and set the 2026 meeting dates (Jan 16, Apr 17, Jul 17, Oct 16). The meeting was then adjourned.

• Agenda approved (no nay votes)
• July 18 minutes approved (no nay votes)
• Financial statements through Aug 31 approved (no nay votes)
• Third‑quarter bills list ratified (no nay votes)
• 2026 meeting dates approved (no nay votes)
• Meeting adjourned (no nay votes)

City Council

The City Council will hold a public hearing on the first amendment to an annexation agreement that would donate roughly three acres of the Southwestern Entry Parcel for the DeKalb Transit Center and create a 40‑foot public easement for a pedestrian and bike path. The council will also review a revised traffic‑flow plan for the intersection of N. First Street and Sycamore Road. Finally, two resolutions will be considered to purchase three medium‑duty paratransit buses (up to $416,181) and one ADA‑accessible mini‑van (up to $71,502) using Federal 5307 grant funds.

• Public hearing on First Amendment to annexation agreement for donation of ~3 acres near Normal Road and Dresser Road for transit center access
• Consideration of revised intersection reconfiguration at N. First Street and Sycamore Road
• Resolution 2025-089: purchase of three medium‑duty paratransit buses, amount not to exceed $416,181
• Resolution 2025-090: purchase of one ADA‑accessible Chrysler Voyager mini‑van, amount not to exceed $71,502
• Consent agenda approval of accounts payable and payroll totaling $5,714,734.99

The DeKalb City Council approved three resolutions authorizing the purchase of three medium‑duty paratransit buses, one ADA‑accessible mini‑van, and the drilling of a test well, each funded by federal or grant money. The council also approved the consent agenda items—including the September 22 minutes, $5,714,734.99 in accounts payable, investment and revenue summaries, and a Crime Free Housing report. All motions passed by an 8‑0 roll‑call vote.

• Approved Resolution 2025-089 to purchase up to three medium‑duty paratransit buses (max $416,181) – 8‑0 vote
• Approved Resolution 2025-090 to purchase one ADA‑accessible mini‑van (max $71,502) – 8‑0 vote
• Approved Resolution 2025-091 to authorize drilling of a test well (max $44,900) – 8‑0 vote
• Approved Consent Agenda items (Sept. 22 minutes, $5,714,734.99 accounts payable, investment summary, YTD revenues, Crime Free Housing report) – 8‑0 vote
• Approved the meeting agenda – 8‑0 vote

DeKalb Public Library Board

The DeKalb Public Library Board will consider several items, including reviewing trustee facts and library standards, assigning committee roles, and approving an art memorandum of understanding, a public finances policy revision, and a revised architectural and engineering quote. The board will also vote on the 2026 payscale, the FY 2026 levy and budget, and September 2025 monthly bills, and review financial statements.

• Approve Jubilee Art MOU
• Approve Public Finances Policy Revision
• Approve Woolpert Architectural and Engineering Revised Quote
• Approve 2026 Payscale
• Approve FY 2026 Levy and Budget

Planning & Zoning Commission

The DeKalb Planning & Zoning Commission will continue a public hearing on a request to build a 6-foot-high privacy fence in the front yard of 129 Wendell Place. The petition seeks a variance to the Unified Development Ordinance, which currently limits front-yard fences to 3 feet. Staff reports indicate the fence would not obstruct traffic visibility, but the request has drawn opposition from neighbors.

• Continued public hearing for 6-foot fence variance at 129 Wendell Place
• Final Plat of Resubdivision for DeKalb Gas at 802 S. 4th St.
• Approval of September 15, 2025, Planning & Zoning Commission minutes

The commission approved the meeting agenda and the September 15 minutes by unanimous voice vote. A petition for a fence variance was withdrawn by the applicant, so no action was taken. The commission voted 5‑0‑1 to recommend approval of the final plat for the DeKalb Gas Resubdivision at 802 S. 4th St., subject to staff comments before recording. The meeting was adjourned at 6:07 p.m.

• Approved agenda (unanimous voice vote)
• Approved September 15, 2025 minutes (unanimous voice vote)
• Noted withdrawal of fence variance petition – no action taken
• Recommended approval of final plat for DeKalb Gas Resubdivision, 802 S. 4th St. (5-0-1)
• Adjourned meeting (motion passed)

Citizens' Environmental Commission

The DeKalb Citizens’ Environmental Commission will consider a review of green business recognition. The commission will also discuss ongoing Tree City USA planting efforts and upcoming articles for the Daily Chronicle. Additional items include updates on upcoming events and other issues. The meeting includes standard procedural items such as roll call, agenda approval, public comment, and minutes approval.

• Review of green business recognition
• Tree City USA planting discussion
• Planning Daily Chronicle articles for Nov. & Dec.
• Upcoming events updates
• General updates on other issues

The commission approved the meeting agenda and the September 4 minutes by unanimous voice vote. Commissioners agreed to postpone further review of the green business recognition program until next month. A native pawpaw tree planting for the Tree City USA program was scheduled for October. The meeting was adjourned by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved September 4, 2025 minutes (unanimous voice vote)
• Scheduled native pawpaw planting for October (no vote)
• Postponed further review of green business recognition program (no vote)
• Adjourned meeting (unanimous voice vote)

Airport Advisory Board

The Airport Advisory Board will meet to discuss updates on the perimeter fence project and the self-serve fuel credit card point of sale unit. The agenda also includes an airport tour and familiarization.

• Self-Serve Fuel Credit Card Point of Sale Unit update
• Perimeter Fence Project update
• Airport Tour and Familiarization

The Airport Advisory Board approved the meeting agenda and the minutes from August 26, 2025. Both motions passed by a majority voice vote of those present. The board then adjourned the meeting by voice vote. No substantive actions were decided; updates were informational only.

• Approved agenda (voice vote)
• Approved August 26 minutes (voice vote)
• Adjourned meeting (voice vote)

City Council

The City Council will review an overview of housing insecurity and homelessness in DeKalb. The body is also considering a shared police protection agreement with Northern Illinois University and a grant for property improvements.

• Resolution 2025-083: Intergovernmental Agreement for shared police protection with Northern Illinois University
• Resolution 2025-084: $25,000 Architectural Improvement Program grant for 1215 Blackhawk Road
• Consent Agenda: Accounts payable and payroll through September 22, 2025, totaling $5,840,695.43
• Proclamation for Fire Prevention Week, October 5–11, 2025
• Discussion on housing insecurity and the $300,000 human service grant budget

The council voted 8‑0 to approve the consent agenda items, which covered accounts payable of $5,840,695.43 and other financial reports. A motion to amend the agenda to reconsider Ordinance 2025‑039 tied 4‑4, which under council rules allowed the amendment to pass. The subsequent motion to reconsider the ordinance also tied 4‑4, resulting in no further action on the ordinance at this meeting.

• Approved consent agenda (8-0)
• Amended agenda to reconsider Ordinance 2025-039 (4-4 tie, amendment passed)
• Motion to reconsider Ordinance 2025-039 tied 4-4 (no decision)
• Motion to table discussion regarding Ordinance 2025-039 – outcome not recorded

Citizens' Community Enhancement Commission

The Citizens' Community Enhancement Commission will review agenda items and public input. New business includes a Paw Paw tree planting, the America 250 DeKalb project, and a veterans mural sign. Old business covers a recap of utility box murals, the Lincoln Highway mural, Paint‑A‑Plug, and other updates. No formal decisions are recorded in the agenda.

• Paw Paw tree planting
• America 250 DeKalb
• Veterans mural sign
• Utility box murals recap
• Lincoln Highway mural

The Citizens’ Community Enhancement Commission approved its agenda by unanimous voice vote, approved the May 19, 2025 minutes by unanimous voice vote, and then adjourned the meeting by unanimous voice vote. No other substantive actions were decided; the remainder of the meeting consisted of discussion and updates on tree planting, America 250 events, murals, and other community projects.

• Agenda approved (unanimous voice vote)
• May 19 minutes approved (unanimous voice vote)
• Meeting adjourned (unanimous voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission will hold a public hearing on a petition by James Hartwig seeking a variance to the Unified Development Ordinance to allow a new 6‑foot‑high privacy fence in the front yard on S. 2nd St at 129 Wendell Place. The commission will also discuss its own roles and responsibilities. No other decisions are listed on the agenda.

• Public hearing – variance petition by James Hartwig for a 6‑ft privacy fence at 129 Wendell Place, S. 2nd St
• Discussion item – Planning and Zoning Commission roles and responsibilities

The Planning and Zoning Commission approved the September 15 agenda by unanimous voice vote and approved the September 2 minutes by unanimous voice vote. A public hearing was held on a petition for a six‑foot privacy fence at 129 Wendell Place, but no vote or decision on the variance was recorded in the minutes.

• Approved agenda (unanimous voice vote)
• Approved September 2, 2025 minutes (unanimous voice vote)

Citizen Police Review Board

The Citizen Police Review Board will review two pending complaints, designated 25CPRB10 and 25CPRB11, during the open portion of the meeting. The board will then move into executive session to consider employee performance and discipline under 5 ILCS 120/2(c)(1) and to discuss security procedures and the use of personnel and equipment under 5 ILCS 120/2(c)(8). The meeting will conclude with a vote on the next meeting date and adjournment.

• Case review – complaint 25CPRB10
• Case review – complaint 25CPRB11
• Executive session – consider employee performance/discipline (5 ILCS 120/2(c)(1))
• Executive session – consider security procedures and use of personnel/equipment (5 ILCS 120/2(c)(8))

The Citizen Police Review Board approved its agenda and minutes by unanimous voice votes. It decided to take both pending cases (25CPRB10 and 25CPRB11) and recessed to an executive session. The board voted on each complaint, finding some unfounded and one escalatory‑behavior complaint founded. The next meeting was scheduled for October 9, 2025.

• Approved agenda (3‑0 voice vote)
• Approved minutes (3‑0 voice vote)
• Took both cases 25CPRB10 and 25CPRB11 for review (unanimous)
• Recessed to executive session (3‑0 roll‑call vote)
• Found complaint “ignore request to speak with supervisor” unfounded (unanimous)
• Found complaint “escalatory behavior” founded (2‑1)
• Found complaint “failure to identify as peace officer” unfounded (unanimous)
• Scheduled next meeting for October 9, 2025

DeKalb Public Library Board

The DeKalb Public Library Board will decide on several 2026 operational items, including the non‑resident fee, board meeting dates, and closed dates. It will also approve contracts for a Barracuda firewall and email filtering, a Biblioteca maintenance service, and a Woolpert architectural and engineering quote, as well as a request for qualifications bid for architects. Financial matters such as August 2025 monthly bills and financial reports will be reviewed.

• Approve Non-Resident Fee for 2026
• Approve Barracuda Firewall and Email Filtering Contract
• Approve Biblioteca Maintenance Contract
• Approve Woolpert Architectural and Engineering Quote
• Approve Request for Qualifications Bid for Architects

City Council

The council approved two resolutions— a hotel tax rebate with Peace Road Hotels LLC and a purchase‑sale agreement for the vacated Simonds Avenue property— and moved several ordinances to their next reading stages. All items were adopted by a 7‑0‑1 roll‑call vote.

• Approved Resolution 2025-081 Hotel Tax Rebate Agreement with Peace Road Hotels LLC (7‑0‑1)
• Approved Resolution 2025-082 Purchase and Sale Agreement for Simonds Avenue Property (7‑0‑1)
• Approved First Reading of Ordinance 2025-038 amending traffic speed restrictions (7‑0‑1)
• Waived Second Reading of Ordinance 2025-038 (7‑0‑1)
• Approved First Reading of Ordinance 2025-039 authorizing annexation for Donato Solar project (7‑0‑1)
• Approved Consent Agenda items including August 11 and 25 minutes, accounts payable $2,190,787.46, and Crime Free Housing Bureau report (7‑0‑1)

Citizens' Environmental Commission

The Citizens’ Environmental Commission approved its agenda and the August 7 meeting minutes by unanimous voice vote. It expressed support for a proposed Miyawaki micro forest during public comments. The recycle‑coach item was postponed for future discussion. The meeting was adjourned at 5:00 p.m. by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved August 7 minutes (unanimous voice vote)
• Postponed recycle coach discussion to a future meeting
• Adjourned meeting (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission approved the September 2 agenda by unanimous voice vote and approved the August 4, 2025 minutes by unanimous voice vote. A public hearing was held on Donato Solar’s petition to annex and rezone a 30‑acre site to the Planned Development Industrial District. No vote or formal decision on the rezoning petition was recorded.

• Approved agenda (unanimous voice vote)
• Approved August 4, 2025 minutes (unanimous voice vote)

Airport Advisory Board

The board approved the meeting agenda and the minutes from June 24, 2025 by voice vote. Chairman Robert Owens moved to appoint Scott Carlson as Vice Chairperson, and the motion passed by majority voice vote. The meeting was then adjourned by voice vote. No other substantive actions were taken.

• Approved agenda (majority voice vote)
• Approved June 24, 2025 minutes (majority voice vote)
• Appointed Scott Carlson as Vice Chairperson (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

City Council is discussing a proposed revenue sharing agreement with Peace Road Hotels, LLC to bridge a funding gap for a Marriott-branded hotel. The developer is requesting a portion of hotel-motel tax revenues over 10 years to offset increased construction costs.

• Proposed hotel tax sharing agreement for TownePlace Suites and Fairfield Inn at 902 Peace Road with a maximum payment of $2,000,000
• Accounts payable and payroll through August 26, 2025, totaling $3,377,803.95
• Proclamation honoring Dr. Leroy A. Mitchell Day
• Proclamation recognizing the 35th Anniversary of the DeKalb Area Alano Club
• Recognition of Fehr Graham, Elliott & Wood, and Curran Contracting for 2026 street improvements

The City Council unanimously approved the meeting agenda. It also approved the consent agenda items, including $3,377,803.95 for accounts payable and payroll and the July 2025 FOIA report, each by an 8‑0 vote. The proposed revenue‑sharing agreement with TownePlace Suites and Fairfield Inn was discussed and scheduled to return as an action item on the September 8, 2025 agenda.

• Approved agenda (8-0 roll call)
• Approved accounts payable and payroll of $3,377,803.95 (8-0 roll call)
• Approved July 2025 FOIA report (8-0 roll call)
• Deferred revenue sharing agreement with TownePlace Suites and Fairfield Inn to Sep 8 (no vote)
• Adjourned meeting (8-0 voice vote)

Finance Advisory Committee

The City Council and Finance Advisory Committee are meeting to review key revenue and spending assumptions for the Fiscal Year 2026 City Budget. The discussion focuses on the General Fund and general capital funds, with a specific emphasis on property tax levies and pension obligations.

• Proposed FY2026 General Fund total revenues of $54,320,452
• Proposed FY2026 Fire Pension Levy of $4,917,114
• Proposed FY2026 Police Pension Levy of $4,091,529
• Proposed FY2026 State Sales Tax revenue of $8,184,170
• Proposed FY2026 Home Rule Sales Tax revenue of $10,155,628

The City Council approved the meeting agenda by an 8‑0 roll‑call vote and the Finance Advisory Committee approved it by a 5‑0 roll‑call vote. Both bodies then adjourned the meeting, the Council by an 8‑0 voice vote and the Committee by a 5‑0 voice vote. No other substantive actions were taken.

• Approved agenda (City Council 8-0 roll call)
• Approved agenda (Finance Advisory Committee 5-0 roll call)
• Adjourned meeting (City Council 8-0 voice vote)
• Adjourned meeting (Finance Advisory Committee 5-0 voice vote)

City Council

The City Council and Finance Advisory Committee each approved their meeting agendas by unanimous roll‑call votes. No substantive measures, such as budget approvals or policy changes, were adopted. Both bodies then adjourned the meeting by unanimous voice votes.

• Approved City Council agenda (8-0 roll call)
• Approved Finance Advisory Committee agenda (5-0 roll call)
• Adjourned City Council meeting (8-0 voice)
• Adjourned Finance Advisory Committee meeting (5-0 voice)

Citizen Police Review Board

The CPRB approved its agenda and the July 24 minutes by voice vote. The board unanimously decided not to take complaint 25CPRB09 because it was filed in Georgia. A motion to keep the executive‑session minutes confidential was approved. The next meeting was scheduled for September 11.

• Approved agenda (4-0 voice vote)
• Approved July 24 minutes (4-0 voice vote)
• Decided not to take complaint 25CPRB09 (unanimous)
• Approved not releasing executive‑session minutes (4-0 voice vote)
• Adjourned meeting (4-0 voice vote)
• Scheduled next meeting for September 11

Foreign Fire Insurance Tax Board

The board approved its agenda and the prior meeting minutes. It accepted the Treasurer's report showing $38,281.16 in expenditures and a $23,126.41 balance. The 2026 budget, the current Wish List process, and the purchase of the bottom three listed items were all approved. The meeting was then adjourned.

• Approved agenda (unanimous)
• Approved minutes from May 12, 2025 (unanimous)
• Approved Treasurer's report for 2nd quarter 2025 (unanimous)
• Approved 2026 budget (unanimous)
• Approved Wish List process (unanimous)
• Approved purchase of bottom three items on the list (unanimous)
• Adjourned meeting (unanimous)

City Council

The City Council will discuss economic incentives for a new bank and a local restaurant, as well as a liquor license transfer. The body is also reviewing updates to the city's tree ordinance and proposed increases for tobacco license fees and fines.

• Resolution 2025-078: TIF economic incentive for Heartland Bank at 205 S. Fourth Street
• Resolution 2025-079: $17,459.42 architectural improvement grant for Burritoville at 1026 W. Hillcrest Drive
• Ordinance 2025-036: Increase tobacco renewal fee from $350 to $500 and raise fines for sales to minors
• Ordinance 2025-037: Rezoning of 802-810 S. Fourth Street for an Amoco Hossen gas station and convenience store
• Accounts payable and payroll through August 11, 2025, totaling $2,268,766.40

The council appointed Alderman Tracy Smith as Temporary Chair and approved the Consent Agenda, including $2,268,766.40 in accounts payable. It approved three resolutions: an $83,000 TIF incentive for Heartland Bank, a $17,459.42 Fund 400 architectural improvement for Burritoville, and a bar liquor license with supplemental gaming for Hades Teop LLC. The council also approved first readings and waived second readings of three ordinances covering tree standards, tobacco fines, and a rezoning for a gas station.

• Appointed Alderman Tracy Smith as Temporary Chair (7-0-1)
• Approved Consent Agenda items, including $2,268,766.40 accounts payable (7-0-1)
• Approved Resolution 2025-078 authorizing $83,000 TIF incentive for Heartland Bank (7-0-1)
• Approved Resolution 2025-079 authorizing $17,459.42 Fund 400 improvement for Burritoville (7-0-1)
• Approved Resolution 2025-080 authorizing bar liquor license with supplemental gaming for Hades Teop LLC (7-0-1)
• Approved First Reading of Ordinance 2025-035 (tree standards) and waived Second Reading (7-0-1)
• Approved First Reading of Ordinance 2025-036 (tobacco fines) and waived Second Reading (7-0-1)
• Approved First Reading of Ordinance 2025-037 rezoning 802-810 S. Fourth St. and waived Second Reading (7-0-1)

Citizens' Environmental Commission

The Citizens’ Environmental Commission unanimously approved its agenda and the June 5, 2025 meeting minutes by voice vote. No reports were presented because ex‑officio members were absent. The commission discussed a draft tree‑care flyer and plans to develop a green‑business recognition application for October. The meeting was adjourned by unanimous voice vote.

• Approved agenda (unanimous voice vote)
• Approved June 5, 2025 minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission approved its agenda and the July 21 minutes by unanimous voice vote. In a public hearing, the Commission voted 4‑1‑2 to forward its findings and recommend to the City Council rezoning of 802‑810 S. 4th St. from General Commercial to Planned Development Commercial and to approve the preliminary and final development plan. The motion was moved by Becker and seconded by Wright.

• Agenda approved by unanimous voice vote
• July 21 minutes approved by unanimous voice vote
• Recommended rezoning of 802‑810 S. 4th St. to PD‑C and approval of development plan (vote 4‑1‑2)
• Meeting adjourned at 6:23 p.m.

City Council

The council voted 7-0-1 to approve the meeting agenda. It then approved three appointments—Katherine McGloughlin to the Airport Advisory Board, Brian Ohlinger to the Finance Advisory Committee, and Tom Fellabaum to the Planning and Zoning Commission. Finally, the consent agenda items, including the July 14 minutes and $4,438,982.88 in accounts payable, were approved by the same vote.

• Approved agenda (7-0-1)
• Approved appointments of Katherine McGloughlin, Brian Ohlinger, and Tom Fellabaum (7-0-1)
• Approved consent agenda items (minutes, $4,438,982.88 payable, FOIA report, FY2025 Human Services report) (7-0-1)

Joint Review Board

The Joint Review Board appointed Liam Sullivan as Temporary Chair by voice vote. The board then approved the meeting agenda and the April 25, 2025 minutes, each by voice vote of a majority. The meeting was adjourned by voice vote.

• Appointed Liam Sullivan as Temporary Chair (voice vote majority)
• Approved agenda (voice vote majority)
• Approved April 25, 2025 minutes (voice vote majority)
• Adjourned meeting (voice vote majority)

Joint Review Board

The Joint Review Board appointed Liam Sullivan as Temporary Chair by voice vote. The board then approved the meeting agenda and the minutes from the April 25, 2025 meeting, each by voice vote. No new business or TIF 4 grants were approved. The meeting was adjourned by voice vote.

• Appointed Liam Sullivan as Temporary Chair (voice vote)
• Approved agenda (voice vote)
• Approved April 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)
• No TIF 4 grants approved (none)

Citizen Police Review Board

The CPRB approved its agenda and the March 13, 2025 minutes by unanimous voice votes. After recessing into Executive Session, the board voted 3‑0 to find complaints 24CPRB05, 25CPRB06 and 25CPRB07 unfounded, as well as the related policy investigations. The board also approved not releasing the Executive Session minutes and adjourned the meeting.

• Approved agenda (3‑0 voice vote)
• Approved March 13, 2025 minutes (3‑0 voice vote)
• Board unanimously decided to take case 25CPRB04
• Recessed into Executive Session (3‑0 roll call vote)
• Found complaints 24CPRB05, 25CPRB06, 25CPRB07 unfounded (3‑0 vote)
• Declared policy investigations 402.0 and 402.2 unfounded (3‑0 vote)
• Approved motion not to release Executive Session minutes (3‑0 voice vote)
• Adjourned meeting (3‑0 voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission approved its agenda and the July 7 minutes by unanimous voice vote. It then approved a variance for 1158 S. 5th St. to allow a 6‑foot privacy fence, and a variance for 857 S. 1st St. for a similar fence. Both variance motions passed with a 5‑yes, 0‑no, 1‑absent vote.

• Agenda approved by unanimous voice vote
• July 7, 2025 minutes approved by unanimous voice vote
• Approved 6‑foot privacy fence variance for 1158 S. 5th St. (5‑0‑1)
• Approved 6‑foot privacy fence variance for 857 S. 1st St. (5‑0‑1)

Fire Pension Board

The board approved the treasurer's financial report and renewed its fiduciary liability insurance. It accepted the actuarial recommendation of a $6,010,761 contribution for FY 2026 and approved retirement and spousal pension benefits for Fire Chief Mike Thomas and Mary Nelson. New member Nathan Lee was added and the meeting was adjourned.

• Approved Treasurer's Report (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved fiduciary liability insurance renewal (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved actuarial contribution of $6,010,761 for FY ending Dec 31, 2026 (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved Fire Chief Mike Thomas retirement pension of $10,398.73 monthly (July prorated $6,708.86) (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved spousal pension benefit of $9,617.61 for Mary Nelson (aye votes: Manuel Olalde, Susan Hauman, Bob Terry, Bill Lynch; no nay votes)
• Approved new member Nathan Lee, Tier 2 (voice vote: all present members aye)
• Adjourned meeting (voice vote: all present members aye)

City Council

The DeKalb City Council approved the first reading of three ordinances and waived their second readings. The measures covered a fiscal year‑end budget amendment, allowing onsite consumption lounges in cannabis dispensaries, and a special use permit for a bank drive‑through at 330 Grove Street. Each motion passed by a 7‑0‑1 roll‑call vote with Mayor Barnes absent.

• Approved First Reading of Ordinance 2025-031 (Fiscal Year-End budget amendment) (7-0-1)
• Waived Second Reading of Ordinance 2025-031 (7-0-1)
• Approved First Reading of Ordinance 2025-032 (Allow onsite cannabis consumption lounges) (7-0-1)
• Waived Second Reading of Ordinance 2025-032 (7-0-1)
• Approved First Reading of Ordinance 2025-033 (Special Use Permit for Heartland Bank drive‑through at 330 Grove St) (7-0-1)
• Waived Second Reading of Ordinance 2025-033 (7-0-1)

Planning & Zoning Commission

The commission heard a petition to amend Chapter 23 of the Unified Development Ordinance to allow onsite consumption lounges at Excelleaf Dispensary. Planning Director Dan Olson presented staff reports and City Attorney Matthew Rose explained regulatory requirements. Commissioners asked questions, but no motion or vote was recorded.

Airport Advisory Board

The Airport Advisory Board approved the meeting agenda and the minutes from May 28, 2025 by majority voice vote. The board then adjourned the meeting, also by majority voice vote. No other actions were voted on.

• Approved agenda (majority voice vote)
• Approved May 28, 2025 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The council approved two citizen‑board appointments, adopted the consent agenda, and authorized three resolutions: a $221,900 professional services agreement for a new shallow well, an agreement for the 2025 DeKalb Corn Classic events, and a bar liquor license with video‑gaming for Spahiu Gaming, LLC. It also moved the first reading of Ordinance 2025‑028, adding a municipal grocery retailer tax, and waived its second reading. All actions were approved by recorded roll‑call votes.

• Approved appointments of Justin Keck (Police Review Board) and Shaun Langley (Environmental Commission) – vote 7-0-1
• Approved Consent Agenda items (minutes, $4,911,949.73 payable, FOIA report) – vote 7-0-1
• Approved Resolution 2025‑069 for a $221,900 shallow‑well design contract – vote 7-0-1
• Approved Resolution 2025‑070 for DeKalb Corn Classic 5k/10k and Taste of DeKalb events – vote 6-0-1-1 (recused)
• Approved Resolution 2025‑071 for a bar liquor license with video gaming for Spahiu Gaming, LLC – vote 7-0-1
• Approved first reading of Ordinance 2025‑028 (grocery retailer tax) – vote 5-2-1
• Waived second reading of Ordinance 2025‑028 – vote 5-2-1

Planning & Zoning Commission

The Planning and Zoning Commission unanimously approved a variance to the Unified Development Ordinance allowing a new 6‑foot privacy fence on the front yard of 2324 Monticello Drive, subject to added landscaping. The agenda and prior meeting minutes were also approved by voice vote. The commission then adjourned the meeting.

• Approved agenda (unanimous voice vote)
• Approved June 2, 2025 minutes (unanimous voice vote)
• Approved variance for 6‑foot fence at 2324 Monticello Dr. (6-0-0)
• Adjourned meeting (motion passed)

City Council

The City Council approved the appointment of Aimee Levine to the Citizen Police Review Board and adopted the consent agenda items, including June 2025 accounts payable of $4,123,220.88. It also approved Resolution 2025-063 to file the FY2024 Annual Comprehensive Financial Report and Resolution 2025-064 granting a full liquor license to Florentino’s Charhouse LLC at 106 E. Lincoln Highway. Discussions on the state grocery tax elimination, vape vending, and unregulated hemp‑derived THC were deferred for future action.

• Amended agenda to add Aimee Levine appointment (5-1-2) – passed
• Approved appointment of Aimee Levine to Citizen Police Review Board (5-1-2) – passed
• Approved consent agenda items, including $4,123,220.88 accounts payable (6-0-2) – passed
• Adopted Resolution 2025-063 to file FY2024 ACFR and related reports (6-0-2) – passed
• Approved Resolution 2025-064 granting full liquor license to Florentino’s Charhouse LLC, 106 E. Lincoln Hwy (6-0-2) – passed

Citizens' Environmental Commission

The commission approved the meeting agenda and May 1 minutes by unanimous voice vote. It decided to research models for a green‑business recognition program and to draft a one‑page flyer with tree‑care tips for property owners. The July 3, 2025 regular meeting was cancelled due to limited commissioner availability.

• Agenda approved (unanimous voice vote)
• May 1 minutes approved (unanimous voice vote)
• Research green business recognition program (agreed)
• Draft tree‑care flyer (assigned to Mr. Zak)
• July 3, 2025 meeting cancelled (no vote recorded)
• Meeting adjourned (unanimous voice vote)

Planning & Zoning Commission

The Planning & Zoning Commission voted to amend Ordinance 2023‑021, extending the special‑use permit for the modular classroom at 1133 N. 13th St. (Littlejohn Elementary) until August 15, 2028, with a condition to remove the unit and restore the site. The motion passed with a 4‑0‑2 vote. No decision on the 6‑ft privacy fence variance at 626 Spring Avenue was recorded in these minutes.

• Agenda approved by unanimous voice vote
• May 19, 2025 minutes approved by unanimous voice vote
• Approved amendment to extend modular classroom permit at Littlejohn Elementary (4‑0‑2)
• Fence variance request for 626 Spring Avenue – decision not recorded

Airport Advisory Board

The Airport Advisory Board approved the meeting agenda and the April 22, 2025 minutes by majority voice vote. The board reviewed bids for snow‑removal equipment and will forward the recommendation to City Council for purchase approval. A preliminary café concept for the Peace Rd. and Pleasant St. corner lot was presented, and board vacancies were discussed.

• Approved agenda (majority voice vote)
• Approved April 22 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The council appointed Greg Perkins to the Finance Advisory Committee and approved several consent‑agenda items, all by a 7‑0 vote. It authorized Resolution 2025‑055 to amend the land lease and solar easement with DeKalb Taylor Solar. The council also approved an omnibus package of resolutions (2025‑056 through 2025‑061) covering road widening, bridge replacement, and funding agreements, each by a 7‑0 vote. A supplemental Human Services Funding grant was discussed but not approved, to be reconsidered at the June 9 meeting.

• Approved appointment of Greg Perkins to Finance Advisory Committee (7‑0)
• Modified Consent Agenda to remove May 12, 2025 minutes (7‑0)
• Approved correction of May 12, 2025 minutes (7‑0)
• Approved Accounts Payable and Payroll through May 27, 2025 ($3,786,991.74) (7‑0)
• Approved FOIA Report – April 2025 (7‑0)
• Approved Resolution 2025‑055 authorizing third amendment to land lease and solar easement (7‑0)
• Approved omnibus resolutions 2025‑056 to 2025‑061 covering road and bridge projects and funding (7‑0)
• Deferred decision on supplemental Human Services Funding grant to June 9, 2025

Citizens' Community Enhancement Commission

The commission approved the meeting agenda and the March 17, 2025 minutes by unanimous voice votes. It expressed support for using city‑owned utility boxes at five specified downtown locations for new murals, with a call for artists to be issued for the July meeting. No public comments were received, and the meeting was adjourned by unanimous voice vote.

• Approved meeting agenda (unanimous voice vote)
• Approved March 17, 2025 minutes (unanimous voice vote)
• Supported using utility boxes at North First St & East Hillcrest Dr, Dresser Rd & Pride Ave, West Hillcrest Dr & Annie Glidden Rd, Lucinda Ave & Annie Glidden Rd, North First St & Pine St (no vote recorded)
• Approved adjournment of meeting (unanimous voice vote)

Planning & Zoning Commission

The Planning and Zoning Commission approved a recommendation to the City Council for a special use permit to build a new public swimming pool at 1403 Sycamore Road. It also approved a variance allowing an eight‑foot black‑coated chain‑link fence around the pool perimeter. Both motions passed unanimously (5‑0‑1) with the Chair absent. The agenda and prior minutes were also approved by voice vote.

• Approve meeting agenda as presented (unanimous voice vote)
• Approve May 5, 2025 minutes (unanimous voice vote)
• Recommend City Council approve special use permit for new pool at 1403 Sycamore Rd (5-0-1)
• Approve variance for eight‑foot black‑coated chain‑link fence at pool site (5-0-1)

City Council

The DeKalb City Council approved the meeting agenda and the consent agenda. It then authorized a ten‑year intergovernmental agreement with the Illinois Department of Transportation for maintenance costs on State Routes 38 and 23, increased the fire station contract to $3,772,642, and approved a water service agreement for 2581 Pleasant Street. All votes were 6‑0‑2 (six ayes, zero nays, two absent).

• Approved agenda (6-0-2)
• Approved consent agenda (6-0-2)
• Authorized IDOT intergovernmental agreement for Routes 38 & 23 (6-0-2)
• Increased Fire Station No. 4 contract to $3,772,642 (6-0-2)
• Approved First Reading of water service ordinance for 2581 Pleasant St (6-0-2)
• Waived Second Reading of water service ordinance (6-0-2)

Foreign Fire Insurance Tax Board

The board approved the minutes from the February 10, 2025 meeting. It also approved the Treasurer’s report for the first quarter of 2025. A motion to purchase a kitchen table ($5,000), a treadmill ($4,400), cancer‑screening supplies ($325 × 30), radio harnesses, locker name plates ($2,000), leaf blowers, and other pending items was approved. The meeting was adjourned unanimously.

• Approved February 10, 2025 minutes (unanimous)
• Approved Treasurer’s report for Q1 2025 (unanimous)
• Approved purchase of kitchen table $5,000 (unanimous)
• Approved purchase of treadmill $4,400 (unanimous)
• Approved purchase of cancer‑screening supplies $325 × 30 (unanimous)
• Approved purchase of locker name plates $2,000 (unanimous)
• Approved purchase of radio harnesses and leaf blowers (unanimous)
• Adjourned meeting (unanimous)

Planning & Zoning Commission

The Planning and Zoning Commission approved its agenda and the April 7 minutes by voice vote. It voted 5‑0‑1 to recommend the City Council approve a special use permit for expanding Oakwood Cemetery at 611‑615 N. 1st St. It also voted 5‑0‑1 to recommend approval of the Final Plat for the Dirks Resubdivision at 3435‑3447 Owens Lane.

• Agenda approved by unanimous voice vote
• April 7 minutes approved by unanimous voice vote
• Recommend approval of special use permit for Oakwood Cemetery expansion (5-0-1)
• Recommend approval of Final Plat of Dirks Resubdivision (5-0-1)

Citizens' Environmental Commission

The Citizens’ Environmental Commission approved its agenda and the April 3 minutes by unanimous voice vote. Members discussed proposed revisions to the city tree ordinance and reviewed a draft EV Ready permitting packet. The commission also voiced support for creating a recognition program for businesses that adopt sustainability practices.

• Agenda approved by unanimous voice vote
• April 3 minutes approved by unanimous voice vote
• Meeting adjourned by unanimous voice vote
• Supported creation of a business sustainability recognition program (no vote recorded)
• Discussed proposed tree ordinance revisions (no vote recorded)
• Reviewed draft EV Ready permitting packet (no vote recorded)

City Council

The DeKalb City Council approved a $2,938,677 contract to replace lead and galvanized water service lines, a $64,180 purchase of two transit support vehicles, and an intergovernmental agreement with the DeKalb Community Unit School District for school resource officers. All motions passed unanimously with a 7‑0 vote. The agenda, consent agenda items, and two ordinances were also approved.

• Approved agenda (7-0)
• Approved consent agenda items, including $2,548,102.43 accounts payable (7-0)
• Approved Resolution 2025-049 authorizing SRO agreement with DeKalb CUSD 428 (7-0)
• Approved Resolution 2025-050 purchase of Escape AWD SUV and Maverick AWD SuperCrew truck, not to exceed $64,180 (7-0)
• Approved Resolution 2025-051 award to Five Star Energy Services for water line replacement, $2,938,677 (7-0)
• Approved Resolution 2025-052 amendment to Engineering Enterprises professional services agreement, not to exceed $290,952 (7-0)
• Approved Ordinance 2025-015 second reading for Simonds Avenue vacation (7-0)
• Approved Ordinance 2025-017 first reading amending water rates and service fee (7-0)

Joint Review Board

The Joint Review Board appointed City Manager Bill Nicklas as Temporary Chair by voice vote. The agenda for the meeting was approved by voice vote. The minutes from the October 25, 2024 meeting were approved by voice vote. The meeting was adjourned by voice vote.

• Appointed City Manager Bill Nicklas as Temporary Chair (voice vote)
• Approved agenda (voice vote)
• Approved October 25, 2024 minutes (voice vote)
• Adjourned meeting (voice vote)

Joint Review Board

The board voted to appoint City Manager Bill Nicklas as Temporary Chair. The meeting agenda was approved by voice vote. The board then adjourned the meeting by voice vote. No other business was taken.

• Appointed Bill Nicklas as Temporary Chair (voice vote)
• Approved meeting agenda (voice vote)
• Adjourned meeting (voice vote)

Airport Advisory Board

The Airport Advisory Board approved the meeting agenda and the March 25, 2025 minutes by voice vote. The board received an update on the FAA‑approved solar farm use of 48.76 acres. Information was shared about a $650,000 grant‑funded snow‑removal equipment bid opening April 9 and closing May 9. Vice‑Chair Bernard Pupino’s retirement was announced and the meeting was adjourned by voice vote.

• Approved agenda (voice vote)
• Approved March 25, 2025 minutes (voice vote)
• Adjourned meeting (voice vote)

Fire Pension Board

The board approved the Treasurer's financial report with unanimous consent. It also approved the appointment of seven Tier 2 firefighter/paramedics hired in February and March 2025, with all present members voting aye. The board scheduled annual elections to be held at the next meeting. No other substantive actions were taken.

• Approved Treasurer's report (4‑0 vote)
• Approved appointment of Tanner Atchison, Joshua Aros, Matthew Thomas, Alexander Halterman, Sarah A. Faivre, Kylie Hanks, and Ethan Dahl as Tier 2 firefighter/paramedics (4‑0 vote)
• Scheduled annual elections for next meeting

City Council

The DeKalb City Council approved the meeting agenda and the consent agenda, then passed a series of resolutions authorizing an environmental site assessment, a $4,083,655.11 asphalt resurfacing contract, traffic signal equipment, police radios, a law‑enforcement social‑worker agreement, and a retail tobacco store license. All votes were unanimous except the asphalt contract, which passed 7‑1. No items were denied or tabled.

• Approved agenda (8-0)
• Approved consent agenda (8-0)
• Approved Resolution 2025-039 for $120,300 environmental site assessment (8-0)
• Approved Resolution 2025-040 for $4,083,655.11 asphalt resurfacing contract (7-1)
• Approved Resolution 2025-041 for up to $32,834 traffic signal equipment (8-0)
• Approved Resolution 2025-042 for up to $91,000 police portable radios (8-0)
• Approved Resolution 2025-043 for $135,714 law‑enforcement social‑worker agreement (8-0)
• Approved Resolution 2025-044 retail tobacco store license for Zone Tobacco & Convenience, Inc. (8-0)

Planning & Zoning Commission

The Planning and Zoning Commission held a public hearing on a petition to rezone 209 Grove St. from Light Industrial to Central Business District. After staff recommendation and three letters of support, the commission voted unanimously (6-0-0) to forward its findings and recommend City Council approve the rezoning. No other substantive actions were taken.

• Approved agenda as presented (unanimous voice vote)
• Approved March 17, 2025 minutes (unanimous voice vote)
• Approved recommendation to City Council for rezoning 209 Grove St. from LI to CBD (6-0-0)

Citizens' Environmental Commission

The Citizens’ Environmental Commission unanimously approved the meeting agenda by voice vote. The March 6 minutes were also approved unanimously after a motion to amend the funding loss wording. The meeting was adjourned by unanimous voice vote. No substantive policy or project decisions were recorded.

• Approved agenda (unanimous voice vote)
• Approved March 6 minutes (unanimous voice vote)
• Adjourned meeting (unanimous voice vote)

Airport Advisory Board

The Airport Advisory Board approved the meeting agenda by a majority voice vote. The board also approved the February 25, 2025 minutes by a majority voice vote. The meeting was then adjourned by a majority voice vote. No other actions were decided.

• Approved agenda (majority voice vote)
• Approved February 25 minutes (majority voice vote)
• Adjourned meeting (majority voice vote)

City Council

The DeKalb City Council approved the consent agenda items and then adopted six resolutions authorizing engineering services, construction contracts, fire‑gear purchase, and special‑event agreements for the 2025 Corn Fest. All motions passed by a 6‑0‑2 roll‑call vote.

• Approved Consent Agenda (minutes, $3,432,512.27 accounts payable, FOIA report) – 6‑0‑2
• Authorized Fehr Graham engineering services for General Street Maintenance Program up to $252,000 – 6‑0‑2
• Awarded Landmark Contractors, Inc. construction contract for Annie Glidden Road Underpass, $206,050.25 – 6‑0‑2
• Accepted qualification‑based selection of Fehr Graham for Lucinda Ave/Normal Rd intersection reconstruction, $39,600 local funds – 6‑0‑2
• Authorized Fehr Graham engineering services for Lucinda Ave/Normal Rd intersection, $198,000 – 6‑0‑2
• Waived competitive bidding and purchased structural firefighting gear from Air One Equipment, Inc., $151,595 plus shipping – 6‑0‑2
• Approved special‑event agreements for 2025 Corn Fest (event agreement, liquor license, traffic regulation) – 6‑0‑2