Edwardsville public meetings in 2021

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will review several items, including zoning variances for accessory building heights, a single-source purchase of rental skates, and lease agreements for fitness equipment. They will also consider an ordinance to establish a Campus to Community Committee and an amendment to parking regulations on Pine Street. The meeting includes public comment and approval of prior minutes.

• Resolution approving height variance for two accessory buildings at 7125 Pin Oak Road
• Resolution approving height variance for accessory building at 5945 Old Poag Road
• Resolution authorizing single-source purchase of 300 pairs of rental skates for RP Lumber Center
• Ordinance amending Chapter 462 (Limited or Prohibited Parking Areas – Pine Street) - first reading
• Resolutions authorizing lease agreements for fitness equipment not to exceed $131,550 and $13,115 from Advanced Exercise

The Administrative and Community Services Committee voted unanimously to forward all eight agenda items to the City Council, including two zoning variances, a skate purchase, two fitness equipment leases, a parking ordinance, and a committee name change. No public comments were made, and no items were held in committee.

• Approved minutes from Dec 16, 2021 ACS meeting (all ayes)
• Approved ordinance establishing Campus to Community Committee (all ayes)
• Approved variance for two accessory buildings at 7125 Pin Oak Rd (all ayes)
• Approved variance for accessory building at 5945 Old Poag Rd (all ayes)
• Approved single source purchase of 300 rental skates for $24,911.85 (all ayes)
• Approved ordinance amending parking restrictions on Pine Street (all ayes)
• Approved lease for fitness equipment up to $131,550 from Advanced Exercise (all ayes)
• Approved lease for fitness equipment up to $13,115 from Advanced Exercise (all ayes)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider several items, including resolutions approving variances for accessory building heights at 7125 Pin Oak Road and 5945 Old Poag Road, as recommended by the Zoning Board of Appeals. The committee will also review a second reading of an ordinance establishing the Campus to Community Committee, and new items including the single-source purchase of rental skates and lease agreements for fitness equipment at the RP Lumber Center. Additionally, a first reading of an ordinance amending parking restrictions on Pine Street will be discussed.

• Resolution approving variance for two accessory buildings at 7125 Pin Oak Road (height 25 ft, exceeding 15 ft limit)
• Resolution approving variance for accessory building at 5945 Old Poag Road (height 18 ft, exceeding 15 ft limit)
• Resolution authorizing single-source purchase of 300 pairs of rental skates for RP Lumber Center
• Resolution authorizing lease agreements for fitness equipment at RP Lumber Center, not to exceed $131,550 and $13,115 from Advanced Exercise
• Ordinance amending Chapter 462 (Limited or Prohibited Parking Areas – Pine Street) – first reading

Public Services Committee

The Edwardsville Public Services Committee will consider an ordinance to prohibit parking at all times on Pine Street, and a resolution to apply for a state grant for water main and streetscape improvements along State Highway 143/159. They will also vote on minutes from the previous meeting and an ordinance to vacate and dedicate an easement on property at 2399 Troy Road.

• Ordinance amending Chapter 114 to prohibit parking on Pine Street
• Resolution to apply for Rebuild Downtowns and Main Streets Capital Grant for water main and streetscape improvements on State Highway 143/159
• Ordinance vacating and dedicating an easement at 2399 Troy Road
• Approval of minutes from December 14, 2021 meeting

The Public Services Committee forwarded two items to the City Council: an ordinance to prohibit parking at all times on Pine Street, and a resolution to apply for a Rebuild Downtowns and Main Streets Capital Grant for water main and streetscape improvements along State Highway 143/159. Both were recommended for approval. The committee also approved its December 14 minutes. An ordinance regarding an easement at 2399 Troy Road remains held as old business with no action.

• Approved minutes from December 14, 2021 meeting (2-0)
• Recommended approval of ordinance prohibiting parking at all times on Pine Street (2-0)
• Recommended approval of resolution to apply for Rebuild Downtowns and Main Streets Capital Grant for water main and streetscape improvements (2-0)
• Held ordinance vacating/dedicating easement at 2399 Troy Road as old business

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a public hearing on two variance requests to allow accessory buildings taller than the 15-foot limit. The board will also approve minutes from the November 22 meeting. Staff recommends denial of one request, while the other is pending review.

• Case 2021-48: Variance for two accessory buildings up to 25 feet at 7125 Pin Oak Road (PID 14-2-15-12-00-000-002); staff recommends denial.
• Case 2021-50: Variance for one accessory building up to 18 feet at 5945 Old Poag Road (PID 14-1-15-09-00-000-012.002).
• Approval of November 22, 2021 regular meeting minutes.

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a regular meeting to consider two variance requests that would allow accessory buildings to exceed the standard 15-foot height limit. The board will also approve minutes from its November meeting and take public comment.

• Case 2021-48: Variance for two accessory buildings up to 25 feet at 7125 Pin Oak Road (PID 14-2-15-12-00-000-002), R-1 zoning.
• Case 2021-50: Variance for one accessory building up to 18 feet at 5945 Old Poag Road (PID 14-1-15-09-00-000-012.002), R-1 zoning.
• Approval of November 22, 2021 regular meeting minutes.

The Edwardsville Zoning Board of Appeals approved two variance requests allowing accessory buildings to exceed the standard 15-foot height limit. Both approvals were unanimous (4-0) and will be forwarded to the City Council for final action. Staff had recommended denial for both requests, citing self-imposed hardship.

• Approved 10-foot height variance for two accessory buildings at 7125 Pin Oak Road (4-0), with condition that buildings not be converted to dwelling units
• Approved 3-foot height variance for accessory building at 5945 Old Poag Road (4-0)

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review minutes, receive financial and sub-committee reports, and discuss various community engagement topics. Items include a biking event, communication efforts, the Hashbrown Huddle, Rotary Student of the Month, and new ideas for community traditions. The group will also explore ways to bring campus into the Edwardsville community and vice versa.

• Financial report by Cary
• Biking event discussion
• Hashbrown Huddle update
• Rotary Student of the Month recognition
• New ideas for community traditions

The Edwardsville SIUE Community Destination Group did not hold a meeting in 2021. The minutes record only that there was no meeting, with no decisions or actions taken.

City Council

The Edwardsville City Council will hold a public hearing on the 2021 property tax levy and consider an ordinance to levy taxes for the 2021 tax year. The council will also vote on several contracts, including water main materials, a pickup truck, and fire safety systems for the Children's Museum, as well as zoning amendments and a PUD development plan.

• Public Hearing – Truth in Taxation re: 2021 Property Tax Levy
• Ordinance for 2021 tax levy and corporate expenses (FY May 1, 2021 – April 30, 2022)
• Approval of 2022 Water Main Material Bid to Core and Main – $326,522.64
• Purchase of 2022 F250 Pickup Truck from Morrow Brothers Ford – $38,985.00
• Sole source contracts for Children's Museum fire sprinkler, water main, and fire alarm – $48,000, $18,500, $12,995

City Council

The Edwardsville City Council will hold a public hearing on the 2021 property tax levy, then consider consent agenda items including the tax levy ordinance, claims totaling $1,958,823.55, and several contracts. Notable actions include eliminating food trucks in M-1 zoning, approving a PUD development plan, and awarding sole-source contracts for the Children's Museum fire safety systems. The meeting also includes routine reports and a closed session on real property purchase or lease.

• Public hearing and ordinance for 2021 property tax levy
• Claims totaling $1,958,823.55
• Ordinance eliminating food trucks in M-1 Light Manufacturing zoning
• Resolution authorizing City Walk PUD Development Plan
• Sole-source contracts for Children's Museum: fire sprinkler ($48,000), water main ($18,500), fire alarm ($12,995)

The Edwardsville City Council approved the City Walk PUD Development Plan in a 5-1 vote, with Alderwoman Stack dissenting over density concerns. The council also approved the 2021 property tax levy, a $1.96 million claims payment, and multiple sole-source contracts for the Children's Museum. All other agenda items passed unanimously.

• Approved City Walk PUD Development Plan (5-1, Stack nay)
• Approved 2021 property tax levy ordinance (6-0)
• Approved claims totaling $1,958,823.05 (6-0)
• Approved sole-source salt purchase from Gunther Salt (6-0)
• Approved $326,522.64 water main material bid to Core and Main (6-0)
• Approved $48,000 fire sprinkler contract to Kane Fire Protection (6-0)
• Approved $18,500 water main/backflow contract to Kane Mechanical (6-0)
• Approved $12,995 fire alarm contract to ArchKey Technologies (6-0)

Mobile Intensive Care System Trust Committee

The Mobile Intensive Care Trust Committee is meeting to handle routine business, including electing a committee chairman, approving minutes from June 2020, and receiving the treasurer's report. No budget requests or old business are on the agenda.

• Election of Committee Chairman
• Approval of Meeting Minutes (June 29, 2020)
• Treasurer's Report

The Mobile Intensive Care Trust Committee re-elected Abel Anderson as chairman after a nomination and vote. The committee approved the June 29, 2020 meeting minutes, noted a donation and a change in treasurer reporting, and scheduled its next meeting for December 12, 2022. No budget requests or substantive financial decisions were made.

• Approved June 29, 2020 meeting minutes (motion by Page, second by Whiteford)
• Re-elected Abel Anderson as chairman (nominated by Welle, seconded by Page)
• Set regular meetings for second Monday of December at 4:30 p.m. at Edwardsville Fire Station 1
• Noted no budget requests at this time

Plan Commission

The Edwardsville Plan Commission will hold a conceptual workshop for a proposed Planned Unit Development (PUD) by Boulder Holdings LLC at the northeast corner of Gerber Road and Governors Parkway. The project would build 21 terrace homes in 6 buildings on a 2.97-acre site, with 30 garage spaces, 30 driveway spaces, and 21 guest parking spaces. The property is currently zoned R-1 Single Family Residential. The commission will also approve minutes from the November 15 meeting and discuss the 2022 meeting schedule.

• Case 2021-49: PUD concept for 21 terrace homes in 6 buildings at Gerber Road and Governors Parkway (PID: 14-1-15-24-00-000-006.002)
• 30 garage spaces, 30 driveway spaces, and 21 guest parking spaces proposed
• Property zoned R-1 Single Family Residential District
• Approval of minutes from November 15, 2021 regular meeting
• Discussion of 2022 meeting schedule

Plan Commission

The Edwardsville Plan Commission will hold a conceptual project workshop for the Gerber Park Planned Unit Development (PUD) proposed by Boulder Holdings LLC. The PUD, located at the northeast corner of Gerber Road and Governors Parkway, would include 21 terrace homes in 6 buildings with parking. The commission will also consider approval of the November 15, 2021 meeting minutes and discuss the 2022 meeting schedule.

• Case 2021-49 – Boulder Holdings LLC – Gerber Park PUD concept (21 terrace homes, 6 buildings, 30 garage spaces, 30 driveway spaces, 21 guest parking spaces)
• Property zoned R-1 Single Family Residence District
• Approval of minutes from 11-15-21 regular meeting
• 2022 meeting schedule discussion

The Edwardsville Plan Commission held a conceptual workshop for the proposed Gerber Park Planned Unit Development (PUD) by Boulder Holdings LLC, a 2.97-acre site with 21 terrace homes in 6 buildings. No formal decision was made; the item was discussed and public comments were heard. The commission approved the minutes of the November 15, 2021 meeting.

• Approved minutes of November 15, 2021 meeting (6-0)
• Held conceptual workshop for Case 2021-49 Gerber Park PUD (no vote taken)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will review several ordinances on second reading, including one to eliminate food trucks in M-1 Light Manufacturing zones, one to change plat routing, one to establish a tourism advisory committee, and the annual tax levy. They will also consider new items such as a resolution for the City Walk PUD, a first reading for a Campus to Community Committee, and three sole-source contracts for the Children's Museum totaling $79,495, plus a $52,130 truck purchase.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing (second reading)
• Ordinance establishing Edwardsville Tourism Advisory Committee (second reading)
• Resolution authorizing City Walk PUD Development Plan
• Purchase of 2022 F550 Cab and Chassis from Morrow Brothers Ford for $52,130
• Sole-source contracts for Children's Museum: fire sprinkler ($48,000), water main ($18,500), fire alarm ($12,995)

The Administrative and Community Services Committee voted unanimously to forward several items to the City Council, including ordinances to eliminate food trucks from M-1 zoning, streamline plat approvals, establish a tourism advisory committee, and set the 2021 property tax levy. It also approved resolutions for a new housing development, a committee name change, and multiple contracts for the Children's Museum fire safety systems. All votes were unanimous.

• Approved ordinance removing food truck references from M-1 zoning (all ayes)
• Approved ordinance streamlining preliminary/final plat routing (all ayes)
• Approved ordinance establishing Edwardsville Tourism Advisory Committee (all ayes)
• Approved 2021 property tax levy ordinance (all ayes)
• Approved City Walk PUD development plan for 8 single-family units (all ayes)
• Approved ordinance renaming SIUE Destination Group to Campus to Community Committee (all ayes)
• Approved $52,130 purchase of 2022 F550 cab/chassis from Morrow Brothers Ford (all ayes)
• Approved sole source contracts for Children's Museum fire sprinkler, water main, and fire alarm systems totaling $79,495 (all ayes)

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several ordinances and resolutions, including eliminating food trucks from M-1 zoning, streamlining plat approvals, establishing a tourism advisory committee, and approving contracts for a fire sprinkler system, water main, and fire alarm at the Children's Museum. The committee will also review the November building permit report and other routine items.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing district
• Ordinance to streamline preliminary and final plat routing
• Ordinance establishing Edwardsville Tourism Advisory Committee
• Resolution authorizing City Walk PUD Development Plan
• Contracts: $52,130 for 2022 F550 truck, $48,000 for fire sprinkler, $18,500 for water main, $12,995 for fire alarm

Finance Committee

The Edwardsville Finance Committee is meeting to discuss the second reading of the 2021 tax levy ordinance, which would levy $13,194,957 in property taxes for the 2021-2022 fiscal year. The committee will also consider approving a fee waiver for the Edwardsville Arts Center and three sole source contracts for fire safety systems at the Children's Museum. Several items, including the Group Health Insurance Fund report and claims amounts, will be announced at the upcoming City Council meeting.

• Second reading of ordinance to levy $13,194,957 in property taxes for tax year 2021, with an estimated tax rate of 1.4011 (0% increase from 2020).
• Approval of a fee waiver for the Edwardsville Arts Center for $1,242.02 in Street Dept OT charges related to the September 24-26 Art Fair.
• Sole source resolution to award a $48,000 contract to Kane Fire Protection Inc. for a fire sprinkler system at the Children's Museum.
• Sole source resolution to award a contract to Kane Mechanical for a new water main and backflow assembly for the Children's Museum fire sprinkler system.
• Sole source resolution to award a contract to Archkey Technologies for a fire alarm system at the Children's Museum.

Finance Committee

The Edwardsville Finance Committee is meeting to handle routine business, including approving minutes and discussing the 2021 tax levy ordinance. The committee will also consider several sole source contracts for fire and safety systems at the Children's Museum, plus a fee waiver for the Art Fair. Dollar amounts for claims and the group health insurance fund report will be announced at the December 21 Council meeting.

• Second reading of ordinance for 2021 tax levy and corporate expenses for fiscal year May 1, 2021–April 30, 2022
• Fee waiver for Art Fair from Edwardsville Arts Center (September 24-26, 2021)
• Sole source contract to Kane Fire Protection Inc. for fire sprinkler system at Children's Museum
• Sole source contract to Kane Mechanical for water main and backflow assembly at Children's Museum
• Sole source contract to Archkey Technologies for fire alarm system at Children's Museum

The Finance Committee unanimously approved forwarding the 2021 tax levy ordinance to the City Council for a second reading. They also approved forwarding a fee waiver for the Edwardsville Arts Center Art Fair and three sole source contracts for the Children's Museum building (fire sprinkler, water main/backflow, and fire alarm systems). All motions passed with Burns, Warren, and Grant voting aye.

• Approved forwarding 2021 tax levy ordinance to Council (3-0)
• Approved forwarding fee waiver for Art Fair to Council (3-0)
• Approved forwarding sole source contract to Kane Fire Protection for fire sprinkler system (3-0)
• Approved forwarding sole source contract to Kane Mechanical for water main and backflow assembly (3-0)
• Approved forwarding sole source contract to Archkey Technologies for fire alarm system (3-0)

Cool Cities Initiative Advisory Committee

The Cool Cities Committee is meeting to approve minutes from November 22, 2021, and hear citizen comments. They will discuss supporting a Dark Sky Ordinance, review the Sustainability Plan to choose new initiatives for 2022, and explore ideas for improving recycling at public events with Republic Services.

• Discussion of supporting a Dark Sky Ordinance
• Review of Sustainability Plan to select 2022 initiatives
• Ideas for improving recycling at public events with Republic Services

The Cool Cities Advisory Committee approved minutes from November 22, 2021, and heard from Trees Forever about grant and support programs for urban forestry. Members discussed a Dark Sky Ordinance, reviewed a sustainability plan, and agreed to bring ideas for 2022 initiatives. No formal decisions were made on new projects.

• Approved November 22, 2021 meeting minutes (unanimous)
• Discussed supporting a Dark Sky Ordinance (no action)
• Reviewed sustainability plan; members to bring 2022 initiative ideas
• Deferred recycling improvement report pending Cara Lytle's input

Public Services Committee

The Edwardsville Public Services Committee will consider several resolutions and purchases, including the City Walk PUD development plan, an amendment to the Veolia water services contract, and a sole-source salt purchase. They will also vote on a new pickup truck, water main materials, a grant application, a sewer fee agreement, and an easement ordinance.

• Resolution authorizing City Walk PUD Development Plan
• Amendment Two to Veolia Water North America operations contract
• Sole source purchase of bulk LA Rock Salt from Gunther Salt Company
• Purchase of 2022 F250 pickup truck from Morrow Brothers Ford for $38,985.00
• Ordinance vacating and dedicating an easement at 2399 Troy Road

The Public Services Committee forwarded several items to the City Council with recommendations to approve, including the City Walk PUD development plan, a three-year contract extension with Veolia Water, a sole-source rock salt purchase, a new pickup truck, a water main material bid, a grant application for LED upgrades, and a sewer tap-on fee agreement. The committee voted to hold an ordinance regarding an easement at 2399 Troy Road. No public comment was made.

• Approved minutes from November 9, 2021 meeting (2-0)
• Recommended approval of City Walk PUD Development Plan (2-0)
• Recommended approval of Veolia Water contract extension (2-0)
• Recommended approval of bulk LA rock salt purchase from Gunther Salt Company (2-0)
• Recommended approval of 2022 F250 pickup truck purchase for $38,985.00 (2-0)
• Recommended approval of 2022 water main material bid to Core and Main for $326,522.64 (2-0)
• Recommended approval of Madison County grant application for LED conversion at wastewater plant (2-0)
• Recommended approval of sewer tap-on fee payment agreement with Edwardsville Town Center, LLC (2-0)

Public Services Committee

The Public Services Committee will consider several action items, including approving the City Walk PUD development plan for eight single-family homes, an amendment to the Veolia Water operations contract, a sole-source purchase of bulk road salt, a new pickup truck, the 2022 water main material bid, a sewer tap-on fee agreement, and an easement vacation/dedication. These items will be recommended to the City Council for final approval.

• Resolution authorizing City Walk PUD Development Plan (8 single-family homes, 0.54 acres, 202 & 210 East Schwarz Street)
• Amendment Two to Operations, Maintenance and Management Services with Veolia Water North America – Central, LLC
• Sole Source Resolution for bulk LA Rock Salt from Gunther Salt Company
• Purchase of 2022 F250 Pickup Truck from Morrow Brothers Ford, Inc. for $38,985.00
• Sewer Tap-On Fee Payment Agreement with Edwardsville Town Center, LLC

Comprehensive Plan Committee

The Edwardsville Comprehensive Plan Committee will meet to discuss updates to the Comprehensive Plan, focusing on the American Bottom Special Interest Planning Area and the northeast and northwest corners of New Poag Road and North University Drive. The agenda also includes approval of minutes from the October 19, 2021 meeting and public comment.

• Discussion of American Bottom Special Interest Planning Area
• Discussion of northeast and northwest corners of New Poag Road and North University Drive
• Approval of minutes from October 19, 2021 meeting

Comprehensive Plan Committee

The Comprehensive Plan Committee will review and discuss the Comprehensive Plan update, focusing on the American Bottom Special Interest Planning Area and the northeast and northwest corners of New Poag Road and North University Drive. The meeting includes public comment, approval of minutes from the October 19, 2021 meeting, and staff presentation. The agenda is substantive, with specific planning areas under discussion.

• Discussion of American Bottom Special Interest Planning Area, including New Poag Road corridor
• Review of northeast and northwest corners of New Poag Road and North University Drive
• Approval of minutes from October 19, 2021 meeting
• Potential overlay district for New Poag Road corridor (discussed in prior meeting)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission is meeting to consider a Certificate of Appropriateness for new garage windows at 1024 Longfellow Ave, discuss 2022 initiatives, and review a new COA application. The agenda also includes routine items such as approval of minutes, staff-approved COA reports, financial reports, and committee updates on historic districts and landmarks.

• Certificate of Appropriateness for new garage windows at 1024 Longfellow Ave
• Discussion of 2022 initiatives
• Discussion of new COA application
• Approval of minutes from November 10, 2021
• Updates on Stephenson House, Brick Streets, Downtown, Leclaire, and St. Louis Street

The Historic Preservation Commission approved a Certificate of Appropriateness for new garage windows at 1024 Longfellow Ave, conditioned on replacing proposed vinyl windows with a like-for-like wooden option. The vote was unanimous (7-0). The commission also discussed 2022 initiatives, reviewed a draft COA application, and approved the November 10, 2021 meeting minutes.

• Approved COA for 1024 Longfellow Ave garage windows, conditioned on wood replacement (7-0)
• Approved minutes from November 10, 2021 meeting (unanimous voice vote)
• Discussed 2022 initiatives including awards, staff approval expansion, brochures, and collaborations
• Reviewed updated COA application with formatting and materials concerns noted

Historic Preservation Commission

The Historic Preservation Commission will consider a Certificate of Appropriateness for new garage windows at 1024 Longfellow Ave, discuss 2022 initiatives, and review a new COA application. The agenda also includes routine items like approval of minutes, staff-approved COA report, financial report, and committee updates.

• Certificate of Appropriateness for new garage windows at 1024 Longfellow Ave
• Discussion of 2022 initiatives
• Discussion of new COA application
• Approval of minutes from November 10, 2021
• Staff Approved COA Report

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will review and approve the minutes from its November 2, 2021 meeting, receive an update on the firefighter/EMS eligibility test scheduled for December 19, 2021, and discuss a pre-employment update. The board will also enter a closed session to review the employment background investigation for a police candidate named Noga. The meeting is largely procedural, with no votes on ordinances or contracts listed.

• Firefighter/EMS eligibility test scheduled for December 19, 2021
• Pre-employment update for firefighter candidate Thoe
• Closed session to review police candidate Noga's background investigation
• Approval of minutes from November 2, 2021 meeting

The Board approved hiring Christopher P. Noga as a full-time probationary patrol officer with the Edwardsville Police Department, effective mid-January 2022, after reviewing his background investigation in closed session. The Board also noted that Firefighter-EMT candidate Michael Thoe is undergoing a background check and that 38 applicants will take the firefighter eligibility test on December 19, 2021. Prior minutes from November 2, 2021, were approved.

• Approved hiring Christopher P. Noga as full-time probationary patrol officer (unanimous)
• Approved minutes of November 2, 2021 meeting
• Adjourned to closed session to review Noga's background investigation
• Reconvened in open session after closed session

City Council

The Edwardsville City Council will hold its regular meeting on December 7, 2021, with several items for discussion and action. Key items include first readings of ordinances to eliminate food trucks in M-1 Light Manufacturing zones, to amend plat routing procedures, and to establish a tourism advisory committee. The council will also consider a special use permit for a short-term rental at 200 South Fillmore Street, annexation of 7463 State Route 143, and approval of the 2021 tax levy ordinance.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing (first reading)
• Special Use Permit for short-term rental at 200 South Fillmore Street
• Annexation of 7463 State Route 143 (request suspension of rules)
• 2021 tax levy ordinance (first reading)
• Claims totaling $769,311.76

City Council

The Edwardsville City Council is meeting to consider several ordinances and resolutions, including a first reading to eliminate food trucks in M-1 Light Manufacturing districts, a first reading to amend plat routing rules, a special use permit for a short-term rental at 200 South Fillmore Street, and an ordinance to annex 7463 State Route 143. The council will also hold first reading of the 2021 tax levy ordinance and approve claims totaling $769,311.76. Several items are consent agenda or informational, and the meeting includes oaths of office for new police officers and promotions.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing (first reading)
• Ordinance to annex 7463 State Route 143 (request suspension of rules, pass on first reading)
• Resolution approving special use permit for short-term rental at 200 South Fillmore Street
• Ordinance for 2021 tax levy (first reading)
• Claims totaling $769,311.76

The Edwardsville City Council approved the consent agenda, several liquor licenses, a FEMA grant resolution, an amended mutual aid agreement, a special use permit for a short-term rental, and the annexation of 7463 State Route 143. All votes were 5-0 with two aldermen absent. Several ordinances were introduced for first reading, including the 2021 tax levy and zoning changes.

• Approved consent agenda including minutes and group health insurance report (5-0)
• Approved liquor license for Peel Wood Fired Pizza at 100 Quartz Knoll (5-0)
• Approved liquor license for Oaxaca Bar & Grill at 6185 Bennett Dr. (5-0)
• Approved 2022 liquor licenses for the city (5-0)
• Approved claims totaling $769,311.76 (5-0)
• Approved resolution for FEMA grant cost share up to $33,300 for SCBA equipment (5-0)
• Approved amended mutual aid agreement with Glen Carbon Fire Protection District (5-0)
• Approved special use permit for short-term rental at 200 S. Fillmore St. (5-0)

Human Relations Committee

The Edwardsville Human Relations Committee is meeting to handle routine business, including approving minutes from the previous meeting and discussing the administrative complaint process. Public comment is also on the agenda.

• Review and approve minutes of November 1, 2021
• Discussion of administrative complaint process

The Human Relations Committee approved the November 1, 2021 minutes and discussed developing a formal complaint process, using examples from Columbia, MO. Members also agreed to review the HRC ordinance and submit editing suggestions to the city liaison by January 3, 2022, with a special meeting to be scheduled in January. No new business was conducted.

• Approved November 1, 2021 meeting minutes (unanimous)
• Agreed to develop a complaint process, with examples from Columbia, MO
• Set January 3, 2022 deadline for ordinance editing suggestions
• Scheduled special meeting in January 2022 to develop ordinance recommendations

Ordinance Committee

The Ordinance Committee will discuss a series of proposed amendments to the Edwardsville Zoning Code, covering definitions and specific district regulations. These include changes to single-family, multi-family, downtown mixed-use, manufactured housing, and storage trailer sections. The meeting includes public comment and approval of prior minutes.

• Amendment to Chapter 1252 (Definitions) of the Zoning Code
• Amendment to Section 1242.02.2 (Single-Family Residential District R-1)
• Amendment to Section 1242.02.3 (Multiple-Family Residential District R-2)
• Amendment to Section 1242.03.3 (Downtown Mixed Use District MU-1)
• Amendment to Section 1248.02.5 (Storage Trailers)

The Ordinance Sub-Committee approved a revised definition of 'trailer' and new rules for storage trailers, but voted 4-1 to table all proposed changes to permitted housing types (conventional, prefabricated, modular, and manufactured/mobile homes) in four zoning districts until a housing assessment study is complete. The committee also approved minutes from the November 15 meeting. No new or old business was discussed.

• Approved minutes from the November 15, 2021 meeting (5-0).
• Approved amendments to the zoning code's definitions of 'trailer' and 'trailer camp or park' (4-1, Gerber nay).
• Approved amendments to Section 1248.02.5 (Storage Trailers) setting time limits and removal rules (4-1, Scheffel nay).
• Tabled amendments to Section 1242.02.2 (R-1) until housing study complete (4-1, Miracle nay).
• Tabled amendments to Section 1242.02.2.1 (R-EL) until housing study complete (4-1, Miracle nay).
• Tabled amendments to Section 1242.02.3 (R-2) until housing study complete (4-1, Miracle nay).
• Tabled amendments to Section 1242.03.3 (MU-1) until housing study complete (4-1, Miracle nay).
• Tabled removal of Section 1248.02.20 (Manufactured Housing) until housing study complete (4-1, Miracle nay).

Ordinance Committee

The Edwardsville Ordinance Committee will discuss proposed amendments to the zoning code that redefine terms like dwelling, mobile home, and modular home, and update permitted uses in several residential and mixed-use districts. The changes aim to clarify definitions and regulate manufactured housing. The committee will also consider approval of minutes from the November 15, 2021 meeting.

• Amendments to Chapter 1252 (Definitions) of the Zoning Code
• Amendments to R-1, R-EL, R-2, and MU-1 districts to specify permitted housing types
• Amendment to Section 1248.02.20 (Manufactured Housing)
• Amendment to Section 1248.02.5 (Storage Trailers)
• Discussion of manufactured homes in M-1 (Light Manufacturing) District

Finance Committee

The Finance Committee approved a resolution budgeting for the cost share of the 2021 FEMA Assistance to Firefighters Grant. The committee also forwarded a 2021 tax levy ordinance to the City Council for first reading. No other substantive decisions were made; the meeting was largely procedural.

• Approved minutes of November 10, 2021 meeting (3-0)
• Approved resolution budgeting for cost share of 2021 FEMA Assistance to Firefighters Grant (3-0)
• Filed and forwarded 2021 tax levy ordinance to Council for first reading

Finance Committee

The Edwardsville Finance Committee is meeting to discuss the second reading of the 2021 tax levy ordinance, which would levy $13,194,957 in property taxes, and to consider several contracts for the Children's Museum building, including fire sprinkler, water main, and fire alarm installations. The committee will also review a fee waiver request from the Edwardsville Arts Center for $1,242.02 in street department overtime charges related to the September art fair.

• Second reading of ordinance levying $13,194,957 in property taxes for tax year 2021, with an estimated tax rate of 1.4011 (0% increase from 2020)
• Approval of fee waiver for Edwardsville Arts Center for $1,242.02 in street department overtime charges from the September 24-26 art fair
• Sole source contract to Kane Fire Protection Inc. for $48,000 to install a fire sprinkler system at the Children's Museum
• Sole source contract to Kane Mechanical for installation of a new water main and backflow assembly for the Children's Museum fire sprinkler system
• Sole source contract to Archkey Technologies for installation of a fire alarm system at the Children's Museum

Finance Committee

The Edwardsville Finance Committee is meeting to discuss and potentially forward a tax levy ordinance for 2021 totaling $13,194,957, which would fund city operations for the fiscal year beginning May 1, 2021. They will also consider a resolution to budget $33,300 for the local cost share of a FEMA Assistance to Firefighters Grant. The agenda includes approval of prior meeting minutes and reports from the Finance Director.

• Ordinance for 2021 tax levy of $13,194,957, with estimated tax rate of 1.4011 (0% increase from 2020)
• Resolution authorizing budgeting $33,300 for local cost share of 2021 FEMA Assistance to Firefighters Grant
• Approval of minutes from November 10, 2021 meeting
• Group Health Insurance Fund Report to be announced at December 7 Council meeting
• Claims amount to be announced at December 7 Council meeting

Administrative & Community Services Committee

The Administrative and Community Services Committee will review several items, including ordinances to eliminate food trucks in M-1 Light Manufacturing zones, amend plat routing procedures, establish a tourism advisory committee, and levy 2021 taxes. They will also consider a special use permit for a short-term rental at 200 S. Fillmore Street and an annexation at 7463 State Route 143. The committee will also receive letters from the Plan Commission and Zoning Board of Appeals on related matters.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing (first reading)
• Ordinance amending plat routing in Land Development Code (first reading)
• Resolution for special use permit for short-term rental at 200 S. Fillmore Street
• Ordinance annexing 7463 State Route 143 (request suspension of rules)
• Ordinance establishing Edwardsville Tourism Advisory Committee (first reading)

The Administrative and Community Services Committee voted unanimously to forward six items to the City Council, including an ordinance removing food trucks from M-1 Light Manufacturing zoning regulations, an ordinance amending plat routing procedures, a special use permit for a short-term rental at 200 S. Fillmore Street, an annexation of 7463 State Route 143, an ordinance establishing a Tourism Advisory Committee, and the 2021 tax levy ordinance. The committee also approved the November 10, 2021 meeting minutes. No items were denied or tabled.

• Approved minutes from November 10, 2021 ACS meeting, forwarded to Council
• Approved ordinance eliminating food truck regulation from M-1 Light Manufacturing zoning, forwarded to Council
• Approved ordinance amending preliminary and final plat routing procedures, forwarded to Council
• Approved special use permit for non-owner occupied short-term rental at 200 S. Fillmore Street, forwarded to Council
• Approved annexation of 7463 State Route 143 with suspension of rules, forwarded to Council
• Approved ordinance establishing Edwardsville Tourism Advisory Committee, forwarded to Council
• Approved 2021 tax levy ordinance with flat rate of 1.4011, forwarded to Council
• Changed December 30, 2021 meeting date to December 29, 2021

Administrative & Community Services Committee

The Administrative and Community Services Committee will review several items including ordinances to eliminate food trucks in M-1 Light Manufacturing zoning, streamline plat routing, and establish a tourism advisory committee. They will also consider a special use permit for a short-term rental at 200 S. Fillmore Street and annexation of 7463 State Route 143. The committee will also set the date for the December 30 meeting.

• Ordinance to eliminate food trucks in M-1 Light Manufacturing district (first reading)
• Ordinance to streamline preliminary and final plat routing (first reading)
• Resolution for special use permit for short-term rental at 200 S. Fillmore Street
• Ordinance to annex 7463 State Route 143 (request suspension of rules)
• Ordinance establishing Edwardsville Tourism Advisory Committee (first reading)

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee is meeting to discuss its role and purpose, as well as existing conditions and community engagement. The agenda includes routine items such as roll call, public comment, and approval of minutes. No specific decisions or proposals are listed.

• Discussion of existing conditions for bicycling and walking
• Stakeholder and community engagement plans
• Review of committee role and purpose

The Edwardsville Bicycle and Pedestrian Advisory Committee approved the November 3, 2021 minutes and discussed the Bicycle and Pedestrian Master Plan. They adjusted the proposed meeting schedule by one month to add a debriefing/work session on public engagement results. The committee also discussed stakeholder engagement and requested more diversity on the committee, with staff to discuss the request with the Mayor.

• Approved the minutes of November 3, 2021, unanimously.
• Adjusted the master plan meeting schedule to add a debriefing/work session on public input, shifting dates by one month.
• Discussed adding an open house to solicit public input on the draft plan (no formal action).
• Requested more diversity on the committee; staff will discuss with the Mayor (no formal action).

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee will discuss existing conditions, stakeholder and community engagement, and its own role and purpose. This follows a November meeting where a consultant presented the Bicycle & Pedestrian Master Plan process and public meetings were scheduled for 2022.

• Discussion of existing conditions for bicycle and pedestrian facilities
• Stakeholder and community engagement plans
• Committee role and purpose discussion
• Public meetings scheduled for January 31, 2022 and May 19, 2022 at Main Street Community Center

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to discuss routine business, including the 50/50 cost-share tree program, updates on the Heartland Grant and LeClaire Baseball field landscaping, and long-term budget goals. They will also consider creating a volunteer database. The agenda is largely procedural, with no major decisions or public hearings listed.

• 50/50 cost-share tree program
• Clock Tower garden signs/website
• Heartland Grant update
• LeClaire Baseball field landscaping update
• Volunteer database

The Beautification and Tree Commission approved the purchase of trees under the Heartland Grant, with IDOT permit and EPA approval still pending for trees along Route 157. The 50/50 cost share tree program has processed 37 reimbursements to date. The commission also discussed a projected budget for next year, with recommendations to be more specific to gain city approval. The meeting adjourned with unanimous approval at 7:16 PM.

• Approved minutes from October 26, 2021 meeting
• Approved purchase of both sets of trees under Heartland Grant
• Discussed projected budget for next year, with recommendation to be more specific
• Proposed compiling a volunteer database with IT support
• Noted 37 reimbursements in 50/50 cost share tree program
• Received Missouri Botanical Garden permission for sign information
• Noted LeClaire baseball field landscaping in progress, with plan due next meeting

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to consider several action items, including resolutions approving an amended mutual aid agreement with the Glen Carbon Fire Protection District and a memorandum of understanding for a 2021 regional firefighter grant. The committee will also discuss potential stop signs at Lindley Avenue and Chapman Street, lowering the speed limit on Interstate 55 southbound before Illinois Route 143, and review police and fire data for further investigation.

• Resolution approving amended intergovernmental cooperation agreement with Glen Carbon Fire Protection District for automatic mutual aid
• Resolution approving memorandum of understanding for 2021 Regional Assistance to Firefighters Grant
• Resolution authorizing budgeting for cost share of 2021 FEMA Assistance to Firefighters grant
• Discussion of stop signs at Lindley Avenue and Chapman Street
• Discussion of lowering speed on Interstate 55 southbound prior to Illinois Route 143

The Public Safety Committee approved an amended automatic mutual aid agreement with the Glen Carbon Fire Protection District, adding four sections on rights and responsibilities omitted from the original. It also approved a memorandum of understanding for a regional FEMA firefighter grant and authorized budgeting up to $33,300 for the local cost share of a separate grant to replace breathing apparatus. All three motions passed unanimously.

• Approved amended Intergovernmental Cooperation Agreement with Glen Carbon Fire Protection District for automatic mutual aid.
• Approved Memorandum of Understanding for the 2021 Regional Assistance to Firefighters Grant with five other fire departments.
• Authorized budgeting for the 2021 FEMA Assistance to Firefighters Grant cost share, not to exceed $33,300.00.
• Approved minutes from the October 26, 2021 Public Safety Committee meeting.

Public Safety Committee

The Edwardsville Public Safety Committee will consider action items including an amended mutual aid agreement with Glen Carbon Fire Protection District, a memorandum of understanding for a 2021 FEMA grant, and budgeting for the grant's cost share. They will also discuss potential stop signs at Lindley Avenue and Chapman Street, lowering the speed limit on Interstate 55 southbound before Illinois Route 143, and review police and fire data for further issues.

• Resolution approving amended intergovernmental cooperation agreement with Glen Carbon Fire Protection District for automatic mutual aid
• Resolution approving memorandum of understanding for 2021 Regional Assistance to Firefighters Grant
• Resolution authorizing budgeting for cost share of 2021 FEMA Assistance to Firefighters grant
• Discussion of stop signs at Lindley Avenue and Chapman Street
• Discussion of lowering speed on Interstate 55 southbound prior to Illinois Route 143

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a public hearing and consider a special use permit request for a short-term rental at 200 South Fillmore Street. The property is zoned R-1 Single-Family Residential, and the permit would allow a non-owner-occupied rental. The board will also approve minutes from the October 25 meeting.

• Special Use Permit for short-term rental at 200 South Fillmore Street (PID 14-2-15-11-12-204-026)
• Property zoned R-1 Single-Family Residential
• Approval of October 25, 2021 meeting minutes

The Edwardsville Zoning Board of Appeals approved a Special Use Permit for a Type B non-owner-occupied short-term rental at 200 South Fillmore Street, with the condition that the permit is non-transferable and in the applicant's name only. The motion passed 4-0. The board also approved the October 25, 2021 meeting minutes with a change to include a motion to approve case 2021-41.

• Approved Case 2021-45: Special Use Permit for a Type B short-term rental at 200 South Fillmore Street, with the condition that the permit is non-transferable and in the applicant's name only (motion by Butts, second by McCaskill, 4-0).
• Approved the minutes of the October 25, 2021 regular meeting, with a change to include a motion to approve case 2021-41 as presented.

Cool Cities Initiative Advisory Committee

The committee will review a sustainability plan to select new city initiatives for 2022. Members will also discuss methods for improving recycling at public events with Republic Services.

• Discussion of a Dark Sky Ordinance
• Review of the Sustainability Plan for 2022 initiatives
• Discussion of recycling improvements for public events

The Cool Cities Committee approved the October 21, 2021 meeting minutes unanimously. Members discussed a potential Dark Sky Ordinance, reviewed the City of Edwardsville Sustainability Plan to select 2022 initiatives, and explored recycling improvements at public events. No formal decisions were made on these topics.

• Approved October 21, 2021 meeting minutes (unanimous)
• Adjourned at approximately 7:20 p.m. (unanimous)

Foreign Fire Insurance Board

The Edwardsville Foreign Fire Insurance Board is holding a special meeting to consider a proposal from M. Schonlau to replace televisions at Fire Station 2 and Fire Station 3. The agenda includes only this expenditure request, along with routine procedural items.

• Proposal from M. Schonlau to replace TVs at Station 2 and Station 3

The Edwardsville Foreign Fire Insurance Board approved a request from Schonlau to replace malfunctioning day room TVs at Station 2 and Station 3. The original motion capped spending at $1,500, but was amended to $2,000 after discussion. The amended motion passed 4-0. The meeting was otherwise procedural, with no other decisions made.

• Approved up to $2,000 (amended from $1,500) to replace day room TVs at Station 2 (55" for $479) and Station 3 (70" for $599), with funds not to exceed the amended amount.
• Adjourned the meeting after the single expenditure vote.

Land Use

The Land Use Committee meeting scheduled for November 18, 2021 has been cancelled because there are no new cases to discuss. The Plan Commission meeting on December 20, 2021 may still occur, and notification will be provided.

• Cancellation of November 18, 2021 Land Use Committee meeting
• No new cases to discuss at this time
• Plan Commission meeting scheduled for December 20, 2021

City Council

The Edwardsville City Council will hear an independent evaluation of the Single-Use Bag Ordinance's impact, then vote on consent agenda items including liquor licenses, a hotel/motel tax amendment, and multiple public works contracts. The meeting also includes routine reports and a closed session on real property.

• Presentation on Single-Use Bag Ordinance impact by Goshen Education Consulting
• Liquor license for 1818 Chophouse Edwardsville (6170 Bennett Dr.) and Cleveland Heath (106 N. Main St.)
• Resolution revising fee schedule for short-term rentals
• Contract awards: West Dunn Street reconstruction ($342,261.70), Flygt pump ($125,925), Lochmueller Group ($22,146)
• Ordinance amending municipal hotel/motel tax (Chapter 106, Section 106-326)

City Council

The Edwardsville City Council will hear an independent evaluation of the Single-Use Bag Ordinance's impact, then consider consent agenda items including financial reports and claims totaling $1,509,603.10. They will also vote on several resolutions and ordinances, including a revised fee schedule for short-term rentals, a hotel/motel tax amendment, and multiple public works contracts. The meeting includes recognition of citizens and staff, and a closed session for real estate discussions.

• Claims totaling $1,509,603.10 (Regular $1,436,864.66, Library $72,738.44)
• Resolution revising fee schedule for short-term rentals
• Ordinance amending Chapter 106 (Municipal Hotel/Motel Tax)
• Award West Dunn Street Reconstruction contract to Keller Construction for $342,261.70
• Purchase of one Flygt 3231 Pump from Vandevanter Engineering for $125,925.00

The Edwardsville City Council approved the consent agenda, claims totaling $1,509,603.10, two Class C liquor licenses, a revised short-term rental fee schedule, and several contracts including a $342,261.70 West Dunn Street reconstruction contract and a $125,925.00 pump purchase. The council also approved a hotel/motel tax ordinance amendment, a $177,698.77 contract for The CENTER, and accepted a building from IDOT. All votes were 6-0, with Alderwoman Stack absent.

• Approved consent agenda including minutes and reports (6-0)
• Approved claims totaling $1,509,603.10 (6-0)
• Approved liquor license for 1818 Chophouse Edwardsville (6-0)
• Approved liquor license for Cleveland Heath (6-0)
• Approved short-term rental fee schedule resolution (6-0)
• Approved $342,261.70 West Dunn Street reconstruction contract to Keller Construction (6-0)
• Approved $125,925.00 Flygt pump purchase from Vandevanter Engineering (6-0)
• Approved accepting 620 St. Louis Street building from IDOT (6-0)

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review October minutes, receive sub-committee reports (financial, biking event, communication, Hashbrown Huddle), and discuss new ideas for community traditions and bringing campus and community together. The agenda is largely routine and discussion-oriented, with no major decisions or public hearings listed.

• Financial report by Cary
• Biking event update
• Hashbrown Huddle report
• Rotary Student of the Month discussion
• New ideas for community traditions

The Edwardsville SIUE Community Destination Group approved the October minutes and reported spending $1,143.70 on red tote bags for SIUE Preview Days, leaving a balance of $9,662.30. Members discussed plans for a biking event, a spring Hashbrown Huddle, and new community traditions like a light show and faculty meet-and-greet. No formal votes were taken on these proposals, which remain under discussion.

• Approved October minutes (unanimous)
• Noted $1,143.70 spent on 500 red tote bags for SIUE Preview Days
• Discussed biking event with MCT trail permit and possible food pantry support
• Discussed spring Hashbrown Huddle date to be set
• Discussed new faculty meet-and-greet for fall 2022
• Discussed light show on campus for next year
• Discussed inviting residents to SIUE basketball game via water bills

Plan Commission

The Edwardsville Plan Commission will consider two Planned Unit Development (PUD) development plans by Pfund Construction: City Walk (8 single-family homes at 202 and 210 E. Schwarz Street) and Charles Cove (4 single-family homes at 7074 Marine Road). The commission will also discuss two text amendments to the Land Development Code, one on preliminary and final plat routing and another allowing food trucks in Light Manufacturing (M-1) districts. The meeting includes roll call, public comment, and approval of the October 18 minutes.

• Case 2021-42: PUD for City Walk, 8 single-family dwellings, 16 parking spaces, 202 and 210 E. Schwarz Street
• Case 2021-43: PUD for Charles Cove, 4 single-family dwellings with attached garages, 7074 Marine Road
• Case 2021-46: Text amendment to Article 3 Section 3-1.1 and 3-4A on preliminary and final plat routing
• Case 2021-47: Text amendment to Section 1242.04 allowing food trucks on any size lot in M-1 districts

The Edwardsville Plan Commission approved two Planned Unit Development (PUD) plans submitted by Pfund Construction: City Walk (8 single-family homes at 202/210 E. Schwarz Street) and Charles Cove (4 single-family homes at 7074 Marine Road). Both approvals included staff-recommended modifications and specific conditions. The commission also approved two text amendments to the Land Development Code regarding plat routing and food truck regulations.

• Approved PUD Development Plan for City Walk (Case 2021-42) with staff recommendations (7-1, 1 abstention)
• Approved PUD Development Plan for Charles Cove (Case 2021-43) with staff recommendations and added condition of no fences on Marine Road side (7-0, 2 abstentions)
• Approved text amendment for preliminary and final plat routing (Case 2021-46) (9-0)
• Approved text amendment to eliminate food trucks as permitted use in M-1 zoning (Case 2021-47) (9-0)

Plan Commission

The Edwardsville Plan Commission will consider two Planned Unit Development (PUD) development plans by Pfund Construction: City Walk (8 single-family dwellings at 202/210 E. Schwarz Street) and Charles Cove (4 single-family dwellings at 7074 Marine Road). They will also review two text amendments to the Land Development Code: one on preliminary and final plat routing (Case 2021-46) and one allowing food trucks in Light Manufacturing (M-1) districts (Case 2021-47). The meeting includes public comment, approval of minutes, and project updates.

• Case 2021-42: City Walk PUD, 8 single-family dwellings, 16 parking spaces, 0.54 acres, at 202/210 E. Schwarz Street
• Case 2021-43: Charles Cove PUD, 4 single-family dwellings with attached garages, 0.68 acres, at 7074 Marine Road
• Case 2021-46: Text amendment to Article 3 Sections 3-1.1 and 3-4A on preliminary and final plat routing
• Case 2021-47: Text amendment to Section 1242.04 allowing food trucks on any size lot in M-1 Light Manufacturing district

Ordinance Committee

The Ordinance Committee will discuss several proposed amendments to the city's zoning code, covering definitions and residential district regulations. The meeting includes public comment and approval of previous minutes.

• Amendment to Chapter 1252 (Definitions) of the Zoning Code
• Amendment to Section 1242.02.2 (Single-Family Residential District R-1)
• Amendment to Section 1242.02.2.1 (Single-Family Residence Estate Lot District R-EL)
• Amendment to Section 1242.02.3 (Multiple-Family Residential District R-2)
• Amendment to Section 1248.02.20 (Manufactured Housing)

The Ordinance Sub-Committee discussed proposed amendments to the zoning code, including redefining dwelling, mobile home, modular home, and related structure definitions. No final decisions were made; staff will edit the proposals and bring them back for further discussion at the next meeting. The committee also discussed allowing manufactured structures in the M-1 Light Manufacturing District, with some members expressing concerns.

• Approved minutes from October 18, 2021 meeting (4-0)
• Discussed amendments to Chapter 1252 (Definitions) of Zoning Code — no action taken
• Discussed amendments to R-1, R-EL, R-2 districts for permitted dwelling types — no action taken
• Discussed amendments to MU-1 and M-1 districts for permitted uses — no action taken
• Discussed manufactured housing in M-1 district; concerns raised, no action taken
• Staff to make edits and bring proposals back next meeting

Finance Committee

The Edwardsville Finance Committee is meeting to discuss a second reading of an ordinance amending the municipal hotel/motel tax and a resolution revising fees for short-term rentals. The group health insurance fund report and claims amounts will be announced at the November 16 Council meeting. The meeting includes approval of minutes and reports from the Finance Director.

• Second reading of ordinance amending Chapter 106 (Taxation) Section 106-326 (Municipal Hotel/Motel Tax)
• Resolution revising fee schedule for short-term rentals
• Approval of minutes from October 28, 2021 meeting
• Group Health Insurance Fund Report to be announced at November 16 Council meeting
• Claims amount to be announced at November 16 Council meeting

The Finance Committee unanimously approved forwarding two items to the City Council: an ordinance amending the Municipal Hotel/Motel Tax (Chapter 106, Section 106-326) and a resolution revising the fee schedule for short-term rentals. Both motions passed with Burns, Warren, and Grant voting aye. The committee also approved its October 28, 2021 minutes. No public comment was made, and no other substantive decisions were recorded.

• Approved minutes of October 28, 2021 Finance Committee meeting (3-0)
• Approved and forwarded to Council for second reading an ordinance amending Municipal Hotel/Motel Tax (Chapter 106, Section 106-326) (3-0)
• Approved and forwarded to Council a resolution revising the fee schedule for short-term rentals (3-0)

Finance Committee

The Edwardsville Finance Committee is meeting to consider a second reading of an ordinance amending the municipal hotel/motel tax and a resolution establishing a $50 annual fee for short-term rental licenses. The committee will also hear reports from the finance director. The hotel tax ordinance would remove the word 'overnight' and reallocate tax proceeds to community redevelopment, tourism, special parks, and park debt service.

• Second reading of ordinance amending hotel/motel tax, reallocating proceeds: .5% community redevelopment, 1.5% tourism/marketing, 1% special parks, 6% park debt service
• Resolution establishing $50 annual fee for short-term rental licenses (Type A, Type B, Bed & Breakfast)
• Group Health Insurance Fund Report to be announced at Nov. 16 Council meeting
• Claims amount to be announced at Nov. 16 Council meeting

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider an ordinance amending the municipal hotel/motel tax (second reading) and a contract award to Louer Facility Planning, Inc. for the RP Lumber – The CENTER FFE in the amount of $177,698.77. They will also review building permit reports, recreation reports, and other routine items.

• Ordinance amending Chapter 106 (Taxation) Section 106-326 (Municipal Hotel/Motel Tax) - second reading
• Contract award to Louer Facility Planning, Inc. for RP Lumber – The CENTER FFE - $177,698.77
• RASE Board item: Christmas Ugly Sweater 5K by Trinity Lutheran Ministries on December 11, 2021
• Monthly Building Permit Report – October 2021
• Information only: Lusk Memorial Park

The Administrative and Community Services Committee approved forwarding a $177,698.77 furniture contract for The CENTER to Louer Facility Planning, Inc. to the City Council. The committee also approved forwarding an ordinance amending the municipal hotel/motel tax and RASE Board items, including the Christmas Ugly Sweater 5K. All votes were unanimous. No substantive decisions were made beyond these approvals.

• Approved forwarding hotel/motel tax ordinance amendment to Council (all ayes)
• Approved $177,698.77 FFE contract with Louer Facility Planning, Inc. (all ayes)
• Approved forwarding RASE Board items, including Christmas Ugly Sweater 5K (all ayes)
• Approved minutes from October 28, 2021 meeting (all ayes)

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider awarding a $177,698.77 furniture contract for the RP Lumber Center to Louer Facility Planning, Inc., and will review an ordinance amending the municipal hotel/motel tax. The committee will also discuss a Christmas Ugly Sweater 5K event and receive an information-only update on Lusk Memorial Park.

• Award $177,698.77 contract to Louer Facility Planning, Inc. for RP Lumber Center furniture
• Second reading of ordinance amending hotel/motel tax (removes 'overnight', changes allocation)
• Approval of Christmas Ugly Sweater 5K on December 11, 2021 (Trinity Lutheran Ministries)
• Information only: Lusk Memorial Park update
• Monthly Building Permit Report – October 2021

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will consider two Certificates of Appropriateness for new patios at 104 Springer and 710 N. Main St. The meeting also includes routine items like minutes approval, staff reports, and committee updates.

• 104 Springer – new covered patio
• 710 N. Main St – new patio with gazebo
• Approval of minutes from October 13, 2021
• Staff Approved COA Report
• Historic District and Landmark Updates (Stephenson House, Brick Streets, Downtown, Leclaire, St. Louis Street)

The Historic Preservation Commission approved two Certificates of Appropriateness: a new covered patio at 104 Springer and a new patio with gazebo at 710 N. Main St. Both approvals were by roll call vote, with the first passing 5-0 and the second 4-0 with one abstention. No other substantive decisions were made; the meeting also included discussion of a potential grant and the updated COA application, but no action was taken.

• Approved COA for new covered patio at 104 Springer (5-0)
• Approved COA for new patio with gazebo at 710 N. Main St (4-0, one abstention)
• Approved minutes from October 13, 2021 (unanimous voice vote)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will consider Certificates of Appropriateness for a new covered patio at 104 Springer and a new patio with gazebo at 710 N. Main St. The meeting also includes routine items like approval of minutes, staff-approved COA reports, financial reports, and committee updates. No major policy decisions are on the agenda.

• Certificate of Appropriateness: 104 Springer – new covered patio
• Certificate of Appropriateness: 710 N. Main St – new patio with gazebo
• Approval of minutes from October 13, 2021
• Staff Approved COA Report
• Financial Report

Public Services Committee

The Edwardsville Public Services Committee will consider several items, including waiving building and utility tap fees for Habitat for Humanity, approving a $22,146 supplemental agreement for Troy Road signal work, authorizing a sole-source pump purchase for $125,925, and awarding a $342,261.70 contract for West Dunn Street reconstruction. The meeting also includes public comment and approval of prior minutes.

• Resolution to waive building permit, water tap, and sewer tap fees for Lewis and Clark Habitat for Humanity
• Supplemental Professional Services Agreement with Lochmueller Group for $22,146 for Troy Road Signal Interconnect and Optimization
• Sole Source Resolution to purchase one Flygt 3231 Pump from Vandevanter Engineering for $125,925.00
• Award West Dunn Street Reconstruction Contract to Keller Construction for $342,261.70

The Public Services Committee forwarded several items to the City Council for consideration, including a resolution to waive building permit, water tap, and sewer tap fees for two Habitat for Humanity homes at 620 and 624 Hill Lane, with an addendum restricting the waiver to that organization. The committee also recommended approving a $22,146 supplemental agreement with Lochmueller Group for Troy Road signal design, a $125,925 sole-source purchase of a Flygt pump, and a $342,261.70 contract with Keller Construction for West Dunn Street reconstruction. All votes were unanimous (2-0) with two members present.

• Recommended approval of Oct 26, 2021 minutes (2-0)
• Recommended fee waiver for Habitat for Humanity homes at 620 & 624 Hill Lane with addendum (2-0)
• Recommended $22,146 supplemental agreement with Lochmueller Group for Troy Road signal design (2-0)
• Recommended $125,925 sole-source purchase of Flygt 3231 pump from Vandevanter Engineering (2-0)
• Recommended $342,261.70 West Dunn Street reconstruction contract with Keller Construction (2-0)

Public Services Committee

The Edwardsville Public Services Committee will consider several action items, including waiving building permit, water tap, and sewer tap fees for two Habitat for Humanity homes at 620 and 624 Hill Lane, approving a $22,146 supplemental agreement for Troy Road signal work, authorizing a $125,925 sole-source pump purchase, and awarding a $342,261.70 street reconstruction contract. The meeting also includes public comment and approval of prior minutes.

• Waiver of building permit, water tap, and sewer tap fees for two Habitat for Humanity homes at 620 and 624 Hill Lane
• Supplemental professional services agreement with Lochmueller Group for $22,146 for Troy Road signal interconnect and optimization
• Sole source resolution to purchase one Flygt 3231 Pump from Vandevanter Engineering for $125,925.00
• Award of West Dunn Street Reconstruction contract to Keller Construction for $342,261.70

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee is meeting to discuss new business, including a presentation by Reichmann Consulting, LLC on the Facilities Plan, covering project scope, schedule, definitions, and a goal-setting exercise. They will also consider a Shared Use Path Policy and a 'Did You Know?' campaign. The agenda includes routine items like roll call, public comment, and approval of minutes.

• Facilities Plan Consultant Overview by Reichmann Consulting, LLC (MEPRD grant)
• Shared Use Path Policy discussion
• Did You Know? Campaign discussion

The Edwardsville Bicycle and Pedestrian Advisory Committee held a planning session with consultant Riechmann Consulting, setting draft goals for the Bicycle & Pedestrian Master Plan. The committee also discussed shared use path policies but tabled the 'Did You Know?' campaign due to time. No formal decisions were made beyond approving the previous meeting's minutes.

• Approved October 20, 2021 minutes as amended (unanimous)
• Set draft goals for Bicycle & Pedestrian Master Plan (discussion only)
• Tabled 'Did You Know?' campaign discussion
• Revisited shared use path policy later (no action)

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board is meeting to handle routine business: roll call, public comment, and approval of September minutes. The main item is a request from Trinity Lutheran Ministries to hold the Christmas Ugly Sweater 5K. The board will also receive recreation, program, and director updates.

• Approval of September 7, 2021 regular meeting minutes
• Christmas Ugly Sweater 5K request from Trinity Lutheran Ministries
• Recreation report
• Program report
• Director's update

The Recreation, Arts, and Special Events Board approved the Trinity Lutheran Ministries CHRISTmas Ugly Sweater 5K event, scheduled for December 11, 2021, with the certificate of insurance to be provided before the event. The board also approved the September 7, 2021 meeting minutes. No other formal decisions were made; the meeting included reports on recreation programs and facility updates.

• Approved Trinity Lutheran CHRISTmas Ugly Sweater 5K event (voice vote, majority ayes)
• Approved September 7, 2021 meeting minutes (voice vote, majority ayes)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes from October 5 and 12, 2021. They will also review mayor's letters regarding replacements for a firefighter/EMT and police lieutenant and sergeant backfills. No votes or decisions are listed on the agenda beyond these items.

• Approval of minutes from October 5 and October 12, 2021
• Mayor letter – Firefighter/EMT replacement
• Mayor letter – Police Lieutenant replacement (backfill)
• Mayor letter – Police Sergeant replacement (backfill)

The Board authorized a conditional employment letter for firefighter candidate Michael Thoe to backfill a disability-leave vacancy, and approved promotions of Detective Sergeant Barry Jones to Lieutenant and Patrol Officer Jason Pennick to Sergeant, effective November 28, 2021. The Board also noted an ongoing background investigation for a lateral police candidate, with results to be reviewed later.

• Authorized conditional employment letter for firefighter Michael Thoe (motion carried)
• Promoted Detective Sergeant Barry Jones to Lieutenant, effective Nov 28, 2021 (motion carried)
• Promoted Patrol Officer Jason Pennick to Sergeant, effective Nov 28, 2021 (motion carried)
• Approved minutes of Oct 5 and Oct 12, 2021 meetings (motion carried)

City Council

The Edwardsville City Council is meeting to consider several land-use items, including an amendment to the Ironworks PUD, a special use permit for 6181 Bennett Drive, and a variance for 1425 McCoy Drive. The council will also vote on 2022 insurance renewals, a new IT security position, and several sole-source equipment purchases. The agenda includes consent items, committee reports, and a closed session for collective bargaining.

• Resolution to amend Ironworks PUD Development Plan and Site Plan
• Special use permit for 6181 Bennett Drive
• Variance for setback at 1425 McCoy Drive
• 2022 Employee Healthcare Renewal with Cornerstone Insurance Group
• Sole source purchase of Whelen Vortex R4 siren for $48,675.00

The Edwardsville City Council approved the consent agenda, two Class C liquor licenses, claims of $598,630.74, insurance renewals, a new IT position, and several sole-source purchases. It also approved a sidewalk contract, an Ironworks PUD amendment, a special use permit for 6181 Bennett Drive, and an annexation agreement for 1 Robinwood Lane. A variance for a garage addition at 1425 McCoy Drive was denied (3-4). The council ratified a collective bargaining agreement with Laborers' Local 397.

• Approved consent agenda including minutes and group health insurance fund report (7-0)
• Approved Class C liquor license for Bagley Farms Meat Market, LLC (7-0)
• Approved Class C liquor license for R Ten 01 Holdings LLC (7-0)
• Approved claims totaling $598,630.74 (7-0)
• Approved 2022 employee healthcare renewal with Cornerstone Insurance Group (7-0)
• Approved 2022 IMLRMA insurance renewal (7-0)
• Approved funds for new IT Infrastructure Security Engineer position (7-0)
• Denied variance for setback at 1425 McCoy Drive (3-4)

Human Relations Committee

The Edwardsville Human Relations Committee is meeting to review and approve the minutes from October 4, 2021, and to discuss the titles of city-sponsored events and an update on the Ninian Edwards statue. The agenda also includes public comment and administrative communications. No votes or decisions are listed beyond the minutes approval.

• Approval of minutes from October 4, 2021
• Discussion of titles for city-sponsored events
• Update on the Ninian Edwards statue

The Human Relations Committee voted to request that the City obtain a legal interpretation of laws relevant to gender-exclusive events, following public discussion about the Daddy Daughter Dance and similar events. The motion passed unanimously. The committee also discussed affordable housing options and the Ninian Edwards statue context, but took no formal action on those items.

• Requested City seek legal advice on gender-exclusive events (passed, motion by Pitts, second by Boyer)
• Approved minutes from October 4, 2021, with no corrections (passed, none opposed)

Finance Committee

The Edwardsville Finance Committee is meeting to consider several financial items, including approvals for 2022 employee healthcare and insurance renewals, funding for a new IT Infrastructure Security Engineer position, and multiple sole-source purchases. The committee will also review an amendment to the hotel/motel tax ordinance and receive information on refunding 2016 GO bonds. Some financial details, such as claims amounts and the group health insurance fund report, will be announced at the November 2 City Council meeting.

• Approval of 2022 Employee Healthcare Renewal with Cornerstone Insurance Group
• Approval of 2022 IMLRMA Insurance Renewal
• Approval of funds for new IT Infrastructure Security Engineer position
• Sole source purchase of Whelen Vortex R4 Outdoor Warning Siren with pole, not to exceed $48,675.00
• Sole source purchase of Stryker MTS Power Load, not to exceed $26,000.00

The Edwardsville Finance Committee approved and forwarded to the City Council several items, including the 2022 employee healthcare renewal with Cornerstone Insurance Group, the 2022 IMLRMA insurance renewal, and funding for a new IT Infrastructure Security Engineer position. The committee also approved amendments to the Commercial Building Facade Program, sole source purchases for a warning siren, a power load system, and two mobile radios, and held a first reading of a hotel/motel tax ordinance amendment. All motions passed unanimously with Burns, Warren, and Grant voting aye.

• Approved 2022 Employee Healthcare Renewal with Cornerstone Insurance Group (3-0)
• Approved 2022 IMLRMA Insurance Renewal (3-0)
• Approved funds for new IT Infrastructure Security Engineer position (3-0)
• Approved amendment to Commercial Building Facade Program (3-0)
• Approved sole source purchase of Whelen Vortex R4 siren, not to exceed $48,675 (3-0)
• Approved sole source purchase of Stryker MTS Power Load, not to exceed $26,000 (3-0)
• Approved sole source purchase of two Motorola APX 8500 radios, not to exceed $13,488.92 (3-0)
• First reading of hotel/motel tax ordinance amendment (3-0)

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several land-use items, including an amendment to the Ironworks PUD development plan, a special use permit for 6181 Bennett Drive, a variance for 1425 McCoy Drive, and an annexation agreement for 1 Robinwood Lane. They will also take a first reading of an ordinance amending the municipal hotel/motel tax. The meeting includes public comment, approval of minutes, and informational updates on Leclaire Water Tower repairs and City Plaza activities.

• Resolution authorizing amendment to Ironworks PUD Development Plan and Site Plan
• Resolution approving special use permit for 6181 Bennett Drive
• Resolution approving variance for setback at 1425 McCoy Drive
• Resolution approving annexation agreement for 1 Robinwood Lane
• First reading of ordinance amending Chapter 106 (Taxation) Section 106-326 (hotel/motel tax)

The Administrative & Community Services Committee voted to forward five items to the City Council, including a special use permit for a drive-thru at 6181 Bennett Dr., a setback variance at 1425 McCoy Dr., and an annexation agreement for 1 Robinwood Ln. The committee also discussed information-only items about Leclaire Water Tower repairs and the Ninian Edwards statue interpretive panels. No items were held in committee, and no old or new business was discussed.

• Approved forwarding special use permit for 6181 Bennett Dr. (all ayes)
• Approved forwarding setback variance at 1425 McCoy Dr. (all ayes)
• Approved forwarding annexation agreement for 1 Robinwood Ln. (all ayes)
• Approved forwarding hotel/motel tax ordinance amendment (all ayes)
• Approved forwarding special use permit for 6181 Bennett Dr. (all ayes)
• Discussed Leclaire Water Tower repairs (estimated $495,000) — no action
• Discussed Ninian Edwards statue interpretive panels — no action

Public Services Committee

The Edwardsville Public Services Committee will consider an amendment to the Ironworks Planned Unit Development, approve a supplemental resolution for highway maintenance, and award a sidewalk contract. They will also discuss lighting along the IL 159 Trail. Public comment and approval of previous minutes are on the agenda.

• Resolution authorizing amendment to Ironworks Planned Unit Development
• Supplemental resolution for maintenance under Illinois Highway Code
• Award 2021 MFT Sidewalk Contract to Stutz Excavating, Inc. for $95,901.20
• Discussion of lighting along IL 159 Trail

The Public Services Committee forwarded several items to the City Council with unanimous recommendations to approve, including a $77,499 sidewalk contract, a $124,759 storm sewer replacement, and resolutions for trail grants and studies. No public comment was received, and no items were denied or tabled.

• Approved minutes from June 8, 2021 meeting (all ayes)
• Recommended approval of Pfarm at East Union PUD development plan (all ayes)
• Recommended approval of ordinance establishing Bicycle and Pedestrian Advisory Committee (all ayes)
• Recommended approval of $77,499 sidewalk contract to Stutz Excavating, Inc. (all ayes)
• Recommended approval of $124,759.20 storm sewer contract to Keller Construction, Inc. (all ayes)
• Recommended approval of MEPRD community planning grant application (all ayes)
• Recommended approval of MEPRD trail grant application for State Highway 159 (all ayes)
• Recommended approval of $140,566 Downtown Promenade & Parking Study with Horner & Shifrin, Inc. (all ayes)

Public Services Committee

The Public Services Committee will consider an amendment to the Ironworks PUD to allow a two-story building on Lot 6, removing the drive-thru from Lot 5, and will vote on awarding a $95,901.20 sidewalk contract. The committee will also consider a resolution to allocate $30,000 in Motor Fuel Tax funds for street maintenance.

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to discuss routine business including the 50/50 cost-share tree program, Clock Tower garden, Goshen Market/LeClaire Parkfest, Heartland Grant, and an update on the Tree Management Plan. New business includes a volunteer email list, park tree planting, EBTC landscape beds, and a departure. The agenda is largely procedural with no major decisions or public hearings listed.

• 50/50 cost-share tree program
• Clock Tower garden
• Goshen Market/LeClaire Parkfest
• Heartland Grant
• Tree Management Plan update

The Edwardsville Beautification and Tree Commission approved two tree-planting initiatives funded by the Heartland Grant: new trees along Route 157 and a planting to screen the water treatment plant. The commission also approved 12 of 14 applications for the 50/50 cost-share tree program, with planting expected by December 9. No public comment was received, and the meeting was adjourned with unanimous approval.

• Approved Heartland Grant tree planting along Route 157 (unanimous)
• Approved tree planting to screen water treatment plant (unanimous)
• Approved 12 of 14 applications for 50/50 cost-share tree program
• Approved minutes of September 28, 2021 meeting (unanimous)

Public Safety Committee

The Edwardsville Public Safety Committee will consider approving three sole-source purchases for the Fire Department: a Whelen Vortex R4 outdoor warning siren with pole, a Stryker MTS Power Load, and two Motorola APX 8500 mobile radios. The agenda also includes approval of the prior meeting's minutes and public comment. No dollar amounts are listed in the agenda.

• Resolution for Sole Source Purchase of Whelen Vortex R4 Outdoor Warning Siren with Pole
• Resolution for Sole Source Purchase of Stryker MTS Power Load
• Resolution for Sole Source Purchase of 2 Motorola APX 8500 Mobile Radios
• Approval of Public Safety Committee minutes from October 12, 2021

The Public Safety Committee approved three sole-source purchases for the Fire Department: a Whelen Vortex R4 outdoor warning siren with pole for $48,675, a Stryker MTS Power Load for up to $26,000, and two Motorola APX 8500 mobile radios for up to $13,488.92. All motions passed unanimously with Stack, Farrar, and Warren voting aye. The committee also received informational updates on a Pontoon Beach police officer fatality, a police officer swearing-in, and door-to-door solicitor concerns.

• Approved $48,675 sole-source purchase of Whelen Vortex R4 outdoor warning siren with pole (3-0)
• Approved up to $26,000 sole-source purchase of Stryker MTS Power Load (3-0)
• Approved up to $13,488.92 sole-source purchase of 2 Motorola APX 8500 mobile radios (3-0)
• Approved minutes from October 12, 2021 meeting (3-0)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a regular meeting to consider a Special Use Permit for two drive-through lanes at a proposed bank, along with routine items like minutes approval and the 2022 meeting schedule. The board will also take public comment.

• Case 2021-41: Special Use Permit for two drive-through lanes at proposed bank, 6181 Bennett Drive (PID 14-2-15-15-03-301-012), zoned B-2 Commercial/Business District
• Public comment period
• Approval of August 23, 2021 regular meeting minutes
• Approval of 2022 meeting schedule

The Edwardsville Zoning Board of Appeals approved a special use permit for Edwardsville Town Center LLC to allow two drive-through lanes for a proposed bank at 6181 Bennett Drive. The motion passed with 6 ayes, 0 nays, and 0 abstentions. The permit will next be reviewed by the Administrative & Community Services Committee and then the City Council.

• Approved special use permit for two drive-through lanes at 6181 Bennett Drive (6-0)
• Approved minutes of the August 23, 2021 regular meeting
• Approved 2022 meeting schedule

Firefighters' Pension Board

The Edwardsville Firefighters' Pension Board is meeting to handle routine business, including approving minutes from prior meetings, receiving reports, and discussing new business. Key items include setting 2022 meeting dates, a tax levy request, renewing fiduciary insurance, and investment actions.

• Approve minutes from September 7, 2021 special meeting and July 27, 2021 regular meeting
• Set meeting dates for 2022
• Discuss tax levy request
• Renew fiduciary insurance
• Investment action - AHC and PNC presentation

The Edwardsville Firefighters' Pension Fund Board of Trustees approved a tax levy request of $1,365,318 for the upcoming year, based on the annual actuarial report. The board also approved a one-year fiduciary liability insurance contract with Ullico, moved forward on pension consolidation by authorizing draft letters of direction to Fidelity and PNC, and approved routine expenditures and reports. The meeting adjourned early due to lack of quorum after several members were absent.

• Approved tax levy request of $1,365,318 (3-0)
• Approved 1-year fiduciary liability insurance contract with Ullico (3-0)
• Approved sending draft letters of direction to Fidelity and PNC for asset transfer (3-0)
• Approved expenditure of $1,511.37 for legal services from Jerry Marzullo (3-0)
• Approved reimbursement for annual pension seminar (3-0)
• Approved Secretary's report as presented (3-0)
• Approved meeting minutes from July 27, 2021 (3-0)
• Approved 2022 meeting dates per state pension code (3-0)

Firefighters' Pension Board

The Edwardsville Firefighters' Pension Board is meeting to conduct a disability application hearing for Thomas A. Lalor, along with routine business such as approving minutes and receiving secretary and treasurer reports. Public comment is allowed for up to three minutes per speaker.

• Disability application hearing for Thomas A. Lalor
• Public comment period (3 minutes per speaker)
• Approval of minutes
• Secretary's report
• Treasurer's report

Firefighters' Pension Board

The Edwardsville Firefighters' Pension Board is meeting to conduct a disability application hearing for Thomas A. Lalor, along with routine business such as approving minutes and receiving secretary and treasurer reports. Public comment is allowed for up to three minutes per speaker. The meeting is scheduled for October 27, 2021, at 10:30 AM in the Fire Conference Room.

• Disability application hearing for Thomas A. Lalor
• Public comment period (up to 3 minutes per speaker)
• Approval of previous meeting minutes
• Secretary's and treasurer's reports

Cool Cities Initiative Advisory Committee

The committee will review a resolution establishing a native plant policy. Members will also discuss a new firehouse, a Green Cities Challenge presentation, and a potential dark sky ordinance.

• Resolution Establishing a Native Plant Policy
• Discussion of New Firehouse
• Green Cities Challenge presentation
• Consideration of Supporting a Dark sky Ordinance

The committee approved the September 2021 meeting minutes by roll call. They heard from Tina Johnasee of Ride Finders about carpooling and vanpool programs. Old business included updates on the new fire house (AAIC selected as architect, LEED certifiable, solar panels planned) and recycling education efforts. New business included reviewing a Green Cities Challenge submission and discussing a potential Dark Sky Ordinance.

• Approved September 2021 meeting minutes (unanimous roll call)
• Selected AAIC as architect for new fire house (reported)
• Planned solar panels for new fire house roof (reported)
• Reviewed Green Cities Challenge submission for approval (discussed)
• Discussed pursuing Dark Sky Ordinance (no decision)

Land Use

The Edwardsville Land Use Committee is meeting to review two planned unit development (PUD) proposals: City Walk and Charles Cove, both by developer Pfund Construction. The committee will also consider approving minutes from the September 23, 2021 meeting. Public comment is scheduled.

• Case 2021-42 City Walk PUD Development Plan (Developer: Pfund Construction, Engineer: TWM)
• Case 2021-43 Charles Cove PUD Development Plan (Developer: Pfund Construction, Engineer: TWM)
• Approval of minutes from September 23, 2021 meeting

The Edwardsville Plan Commission approved two planned unit developments (PUDs) by Pfund Construction: City Walk (8 single-family homes at East Schwarz and South Kansas) and Charles Cove (4 homes at Park Drive and State Route 143). Both approvals included staff-recommended variances, passed unanimously with 6 ayes and 0 nays each. Public comment on Charles Cove raised concerns about drainage, setbacks, and precedent.

• Approved Case 2021-42 City Walk PUD with variances (6-0)
• Approved Case 2021-43 Charles Cove PUD with variances (6-0)
• Approved minutes of September 23, 2021 (5-0)

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee is meeting to handle routine administrative items, including officer elections, scheduling, and training on the Open Meetings Act and Freedom of Information Act. The main substantive item is a discussion of the Bicycle & Pedestrian Plan Process. The agenda is largely procedural, with no specific decisions or proposals detailed.

• Election of officers
• Discussion of Bicycle & Pedestrian Plan Process
• Training on OMA and FOIA
• Review of committee terms

The Edwardsville Bicycle and Pedestrian Advisory Committee held its first meeting, electing Kyle Anderson as Chair, Jo Gibson as Vice Chair, and Mary Vandevord as Secretary. The committee agreed to meet on the first Wednesday of each month. No substantive policy decisions were made; the meeting focused on organization, training, and initial discussions about the bicycle and pedestrian plan.

• Elected Kyle Anderson as Chair (voice vote, all ayes)
• Elected Jo Gibson as Vice Chair (voice vote, all ayes)
• Elected Mary Vandevord as Secretary (voice vote, all ayes)
• Agreed to meet on the first Wednesday of each month

Comprehensive Plan Committee

The Comprehensive Plan Committee will hold a regular meeting with public comment and a staff presentation on the Comprehensive Plan Update for the American Bottom Special Interest Planning Area. No votes or final decisions are listed on the agenda; the main item is discussion.

• Staff presentation and committee discussion on Comprehensive Plan Update – American Bottom Special Interest Planning Area
• Public comment period
• New business and old business items (none specified)

The Comprehensive Plan Sub-Committee met to discuss the American Bottom Special Interest Planning Area, focusing on the New Poag Road corridor. No formal decisions were made; the discussion centered on land use districts, the corridor's unique characteristics, and a potential overlay district. The update is expected to take 4-5 months.

• No formal decisions made; discussion only on American Bottom planning area
• SJ Morrison suggested removing New Poag Road corridor from American Bottoms (discussed)
• SJ Morrison proposed an overlay district for the corridor (discussed)

Comprehensive Plan Committee

The Edwardsville Comprehensive Plan Committee is meeting to discuss an update to the Comprehensive Plan, specifically the American Bottom Special Interest Planning Area. The agenda includes public comment, a staff presentation, and committee discussion, with no formal votes or decisions listed.

• Discussion of American Bottom Special Interest Planning Area
• Area includes warehouse and trucking uses, floodplain, TIF district, and Enterprise Zone
• FEMA reviewing levees (Chain of Rocks and Wood River Lower) for flood protection

City Council

The Edwardsville City Council will consider approving a design services agreement with AAIC for a new Fire Department substation, confirm a Class V liquor license for American Legion Post 199, and receive monthly reports from finance, police, fire, and public works. The agenda also includes appointments and committee updates, with most items routine or informational.

• Approval of agreement with AAIC for design services of Fire Department Substation
• Confirmation of Class V Liquor License for American Legion Post 199 at S. State Route 157
• Claims totaling $1,450,416.87 (Regular $1,309,283.29, Library $141,133.58)
• Group Health Insurance Fund Report: $338,109.40
• Appointment of Ashley Neibur Sharp to Plan Commission (term ending 2024)

City Council

The Edwardsville City Council is meeting to handle routine business, including consent agenda approval, monthly reports, and several committee items. Key actions include confirming a Class V liquor license for American Legion Post 199 and approving a design services agreement with AAIC for a fire department substation. The agenda is largely procedural with no major policy decisions.

• Confirmation of Class V Liquor License for American Legion Post 199 at S. State Route 157
• Approval of Agreement with AAIC for Design Services of Fire Department Substation
• Group Health Insurance Fund Report – $338,109.40
• Claims totaling $1,450,416.87 (Regular $1,309,283.29, Library $141,133.58)
• Appointment of Ashley Neibur Sharp to Plan Commission (term ending 2024)

The Edwardsville City Council approved a $345,010 agreement with AAIC for design services for a new fire department substation to replace the Montclaire station. The council also approved the consent agenda, including minutes and reports, and appointed Ashley Neibur Sharp to the Plan Commission. Claims totaling $1,450,416.92 were approved, and the council entered closed session for employee matters but took no action.

• Approved $345,010 design services agreement with AAIC for fire substation (6-0)
• Approved consent agenda including minutes and reports (6-0)
• Appointed Ashley Neibur Sharp to Plan Commission, term ending 2024 (6-0)
• Approved claims totaling $1,450,416.92 (6-0)
• Entered closed session for employee matters; no action taken

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review minutes from August, receive subcommittee reports on finances, a scavenger hunt, the Hashbrown Huddle, communication, and a biking event, and discuss other business including Rotary Student of the Month and new ideas for community traditions. The group will also consider ideas for bringing campus into the community and vice versa. The agenda is largely procedural and discussion-oriented, with no major decisions or votes listed.

• Review of August minutes (no September minutes due to lack of quorum)
• Financial report by Cary
• Scavenger Hunt update by Chad/Desiree
• Hashbrown Huddle update by Chad
• Discussion of new ideas for Community Traditions

The Edwardsville SIUE Community Destination Group confirmed two prior votes: spending up to $1,200 on tote bags for Preview SIUE and other events, and requiring scavenger hunt participants to register with up to five winners receiving $100 in gift cards. Both motions passed 8-0. The group also discussed postponing the Hashbrown Huddle to spring and a potential student-community biking event on April 2, 2022, but no formal decisions were made on those items.

• Confirmed $1,200 tote bag spending for Preview SIUE (8-0)
• Confirmed scavenger hunt registration rule with 5 winners of $100 gift cards (8-0)
• Approved August minutes (unanimous)
• Postponed Hashbrown Huddle to spring (discussion only)
• Proposed tentative biking event date of April 2, 2022 (discussion only)

Plan Commission

The Edwardsville Plan Commission will consider a PUD amendment requested by Contegra Construction for the Ironworks PUD. The proposed changes include moving a drive-thru from Lot 5 to Lot 6, allowing a two-story building of about 10,000 square feet with a 2,400 square foot basement for storage, and reducing the southern setback from 25 to 20 feet. The meeting also includes roll call, public comment, and approval of the September 20, 2021 minutes.

• Case 2021-40: PUD amendment to Ironworks PUD to relocate drive-thru from Lot 5 to Lot 6
• Allow 2-story building approx. 10,000 sf with 2,400 sf basement for storage only
• Reduce southern setback from 25 feet to 20 feet
• Approval of regular meeting minutes from 9-20-21

The Edwardsville Plan Commission approved Case 2021-40, a PUD amendment for the Ironworks development, allowing a drive-thru relocation from Lot 5 to Lot 6, a 2-story building of about 10,000 square feet with a 2,400 square foot basement for storage/IT, and a reduced setback of 20 feet instead of 25 feet. The approval included staff-recommended modifications, a stairway on the south side, and two elevations, with a final elevation to be presented at City Council. The motion passed 8-0.

• Approved PUD amendment for Ironworks Lot 6 (8-0)
• Approved drive-thru relocation from Lot 5 to Lot 6
• Approved 2-story building of ~10,000 sq ft with 2,400 sq ft basement for storage/IT
• Approved reduced setback of 20 feet from southern property line
• Approved staff modifications to legal description and narrative
• Approved stairway on south side connecting sidewalk to building entrance
• Approved two elevations with final elevation to be presented at City Council

Plan Commission

The Edwardsville Plan Commission will consider a PUD amendment for the Ironworks development (Lot 6, formerly Theatre View Commons) requested by Contegra Construction. The amendment would move the drive-thru from Lot 5 to Lot 6, allow a 2-story building of about 10,000 sq ft with a 2,400 sq ft basement for storage, and reduce the southern setback from 25 to 20 feet. The commission will also approve minutes from the September 20 meeting.

• Case 2021-40: PUD amendment to move drive-thru from Lot 5 to Lot 6
• Allow 2-story building approx. 10,000 sf with 2,400 sf basement for storage
• Reduce southern setback from 25 ft to 20 ft
• Approval of minutes from September 20, 2021 regular meeting

Ordinance Committee

The Edwardsville Ordinance Committee is meeting to discuss two proposed amendments to the city's land development code: one regarding preliminary and final plat routing, and another concerning light manufacturing (M-1) zoning regulations. The meeting includes public comment and approval of prior minutes, but no final decisions are scheduled.

• Amendment to Article 3 Section 3-1.1 and 3-4A of Appendix A Land Development Code – Preliminary and Final Plat Routing
• Amendment to Section 1242.04 – Light Manufacturing (M-1)

The Edwardsville Plan Commission's Ordinance Sub-Committee approved two proposed ordinance amendments. The first streamlines the preliminary and final plat routing process, sending plats to the Plan Commission, Public Services, ACS, and then City Council, and updates references from the Department of Development Administration to Public Works. The second removes food truck use from the Light Manufacturing (M-1) District, moving all food truck regulations to Chapter 82 Article 4 (Pedlars and Solicitors). Both motions passed unanimously with 6 ayes and 0 nays.

• Approved amendment to Article 3 Section 3-1.1 and 3-4A for preliminary and final plat routing (6-0)
• Approved amendment to Section 1242.04 removing food truck use from M-1 District (6-0)
• Approved minutes from July 26, 2021 meeting (5-0, 1 abstain)

Ordinance Committee

The Edwardsville Ordinance Committee will discuss two proposed amendments to the Land Development Code: one on preliminary and final plat routing procedures, and another on the Light Manufacturing (M-1) zoning district. The committee will also consider approving minutes from a July 26, 2021 special meeting. No final decisions are expected; this is a discussion item.

• Amendment to Article 3, Sections 3-1.1 and 3-4A of Appendix A (Land Development Code) – Preliminary and Final Plat Routing
• Amendment to Section 1242.04 – Light Manufacturing (M-1)
• Approval of minutes from July 26, 2021 special meeting

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee is meeting to discuss and potentially approve several items, including a design services agreement for a new fire department substation and a professional service agreement for the Plummer Family Park maintenance building. The agenda also includes approval of previous meeting minutes and a monthly building permit report. No final decisions are made at this committee level; items are forwarded to the City Council.

• Approval of agreement with AAIC, Inc. for design services of Fire Department Substation
• Resolution authorizing professional service agreement with CMT for $39,860 for Plummer Family Park Maintenance Building
• Approval of minutes from September 30, 2021 ACS meeting
• Monthly Building Permit Report for September 2021

The Administrative and Community Services Committee approved a $345,010 agreement with AAIC, Inc. for architectural and engineering design services for the new Fire Department substation (East station), forwarding it to the City Council. The committee also held a $39,860 contract for the Plummer Family Park maintenance building for further research. Public comments included concerns about the maintenance building location and cost, and a discussion about placing a marijuana sales referendum on the ballot.

• Approved $345,010 design services contract with AAIC, Inc. for Fire Department substation (all ayes)
• Held $39,860 professional service agreement with CMT for Plummer Family Park maintenance building
• Approved minutes from September 30, 2021 ACS meeting (all ayes)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider approving a $297,500 design services agreement with AAIC, Inc. for a new Fire Department Substation, plus $39,860 for a maintenance building at Plummer Family Park. The agenda also includes the September meeting minutes and a monthly correspondence report. The meeting is scheduled for October 14, 2021, at 5:00 p.m. in the City Hall Council Chambers.

Historic Preservation Commission

The Edwardsville Historic Preservation Commission is meeting to review Certificates of Appropriateness for two properties on St. Louis Street: a home addition at 1300 St. Louis Street and a garage replacement concept plan at 1103 St. Louis Street. The commission will also discuss an updated application, elect officers, set goals and objectives, and receive reports on finances, staff-approved certificates, and historic district updates.

• Certificate of Appropriateness: 1300 St. Louis Street – Home Addition
• Certificate of Appropriateness: 1103 St. Louis Street – Garage Replacement (concept plan)
• New Business: Discuss updated application
• Old Business: Election of Officers and discussion of HPC Goals & Objectives
• Historic District and Landmark Updates: Stephenson House, Brick Streets, Downtown, Leclaire, St. Louis Street

The Historic Preservation Commission approved a Certificate of Appropriateness for a home addition at 1300 St. Louis Street, with a 4-1 vote. The commission also discussed a concept plan for a garage replacement at 1103 St. Louis Street, elected officers, and discussed future goals including a potential grant for a preservation plan.

• Approved COA for home addition at 1300 St. Louis Street (4-1)
• Elected Jennifer Wilkins as Chair, Ryan Downey as Vice Chair, Brandon Adair as Secretary (5-0)
• Approved minutes from September 8, 2021 meeting (unanimous)
• Discussed concept plan for garage replacement at 1103 St. Louis Street (no formal action)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will consider Certificates of Appropriateness for a home addition at 1300 St. Louis Street and a garage replacement concept at 1103 St. Louis Street. They will also discuss an updated application, elect officers, and set goals and objectives, items deferred from the September meeting.

• Certificate of Appropriateness: 1300 St. Louis Street – Home Addition
• Certificate of Appropriateness: 1103 St. Louis Street – Garage Replacement (concept plan)
• Election of officers (deferred from September)
• Discussion of HPC Goals & Objectives (deferred from September)
• Approval of September 8, 2021 minutes

Board of Fire & Police Commissioners

The Edwardsville Board of Fire and Police Commissioners is meeting to conduct closed-session interviews for lateral police candidates, then compile results and approve a hiring list for probationary lateral patrol officers. The agenda also includes routine items like public comment, minutes approval, and reports from fire and police departments.

• Closed session for lateral police candidate interviews
• Compile results and approve hiring list for probationary lateral patrol officers
• Public comment period
• Fire and police department communications

Public Safety Committee

The Edwardsville Public Safety Committee will meet to consider approving a design services agreement with AAIC, Inc. for a new fire department substation. The agenda also includes updates on the fire department's 2021 Open House and thank-you notes for a dog rescue, as well as a discussion about problems with solicitors and their licensing.

• Approval of Agreement with AAIC, Inc. for Design Services of Fire Department Substation
• 2021 Open House update
• Thank You notes for rescuing Rico, the dog
• Discussion on problems with solicitors and licensing

The Public Safety Committee approved an agreement with AAIC, Inc. for architectural and engineering design services for the new Fire Department Substation (East Station) along Governor's Parkway. The contract will span two fiscal years. The committee also discussed issues with solicitors and licensing, planning to review solicitation rules. No other substantive decisions were made.

• Approved agreement with AAIC, Inc. for design services of Fire Department Substation (2-0)
• Approved minutes from September 28, 2021 meeting (2-0)

Public Safety Committee

The Edwardsville Public Safety Committee will consider approving a $345,010 agreement with AAIC, Inc. for architectural and engineering design services for a new Fire Department Substation on Governors' Parkway. The committee will also discuss problems with solicitors and their licensing, and receive updates from the police and fire departments.

• Approval of Agreement with AAIC, Inc. for Design Services of Fire Department Substation — $345,010 total ($297,500 basic services, $47,510 reimbursable expenses)
• Discussion of problems with solicitors and their licensing
• 2021 Open House update from Fire Department
• Thank You notes for rescuing Rico, the dog
• Approval of September 28, 2021 meeting minutes

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to conduct closed-session interviews for lateral police candidates, then compile results and approve a hiring list for probationary lateral patrol officers. The agenda also includes routine items like public comment, minutes approval, and reports from fire and police departments. The next special meeting on October 13 is cancelled.

• Closed session for lateral police candidate interviews
• Compile results and approve hiring list for probationary lateral patrol officers
• Public comment period
• Approval of minutes
• Fire and police communications

Ordinance Committee

The Edwardsville Ordinance Committee will discuss proposed amendments to the Land Development Code regarding preliminary and final plat routing, and to Section 1242.04 concerning light manufacturing (M-1) zoning. The meeting includes public comment and approval of prior minutes.

• Amendment to Article 3 Section 3-1.1 and 3-4A of Appendix A Land Development Code – Preliminary and Final Plat Routing
• Amendment to Section 1242.04 – Light Manufacturing (M-1)

Ordinance Committee

The Edwardsville Ordinance Committee will discuss two proposed amendments to the city's Land Development Code: one revising preliminary and final plat routing procedures, and another amending Section 1242.04 on Light Manufacturing (M-1) zoning. The committee will also consider approving minutes from a July 26, 2021 special meeting. No votes on the amendments are scheduled; this is a discussion item.

• Amendment to Article 3, Sections 3-1.1 and 3-4A of Appendix A Land Development Code – Preliminary and Final Plat Routing
• Amendment to Section 1242.04 – Light Manufacturing (M-1)
• Approval of minutes from July 26, 2021 Special Meeting
• Public comment period

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board's regular meeting scheduled for October 5, 2021, has been canceled because there are no actionable items. The next meeting is set for November 2, 2021, at 5 pm.

• October 5, 2021 meeting canceled
• Next meeting: November 2, 2021 at 5 pm

Board of Fire & Police Commissioners

The Edwardsville Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and receiving communications from fire and police departments. The main substantive item is the selection and scheduling of lateral patrol officer interviews, along with a review of interview questions and educational requirements. The meeting is open to the public with accommodations available upon request.

• Lateral Patrol Officer Interview Selections
• Lateral Patrol Officer Interview Schedule – October 12 and 13 beginning at 5:00pm
• Lateral Patrol Officer Interview Questions – Review
• Educational Requirements
• Approval of Minutes of September 7, 2021

The Board of Fire & Police Commissioners approved proceeding with oral interviews for six viable police applicants, with tentative dates set for October 12 and 13. The board also reviewed and made minor changes to the oral interview questions. No public comments were received, and no other substantive decisions were made.

• Approved motion to proceed with interviewing six police applicants (unanimous)
• Reviewed and made minor changes to oral interview questions
• Approved minutes of September 7, 2021 meeting (unanimous)

City Council

The Edwardsville City Council is meeting to consider several items, including a resolution authorizing the Midwest Petroleum PUD Development Plan, an ordinance to annex 1124 East Schwarz Street, and a resolution establishing a native plant policy. They will also accept resignations from two commission members and review financial reports. The meeting includes routine consent agenda items and committee reports.

• Resolution authorizing Midwest Petroleum PUD Development Plan
• Ordinance annexing 1124 East Schwarz Street
• Resolution establishing a Native Plant Policy
• License agreement for IL RT 157 Shared Use Path with Madison County Transit District
• Group Health Insurance Fund Report - $203,246.96; Claims - $602,975.82

The Edwardsville City Council approved a resolution authorizing the Midwest Petroleum PUD Development Plan, which updates a gas station and convenience store. The council also approved annexing 1124 East Schwarz Street, established a native plant policy, and accepted several resignations. All votes were unanimous with six ayes, except for one abstention on the IL RT 157 Shared Use Path license agreement.

• Approved Consent Agenda including minutes and group health insurance report (6-0)
• Accepted resignation of Tony Green from Historical Preservation Commission (6-0)
• Accepted resignation of Kevin West from Plan Commission (6-0)
• Approved claims totaling $602,975.82 (6-0)
• Approved resolution for IL RT 157 Shared Use Path license agreement with Madison County Transit District (5-0, 1 abstention)
• Approved Midwest Petroleum PUD Development Plan (6-0)
• Annexed 1124 East Schwarz Street (6-0)
• Approved resolution establishing Native Plant Policy (6-0)

City Council

The Edwardsville City Council will consider several items, including a resolution approving the Midwest Petroleum PUD Development Plan, an ordinance annexing 1124 East Schwarz Street, a resolution establishing a native plant policy, and a license agreement for the IL RT 157 shared use path with Madison County Transit. The council will also accept resignations from two commission members and review financial reports, including claims of $602,975.82 and a group health insurance fund report of $203,246.96.

• Resolution authorizing Midwest Petroleum PUD Development Plan
• Ordinance annexing 1124 East Schwarz Street (suspension of rules, first reading)
• Resolution establishing a Native Plant Policy
• License agreement for IL RT 157 Shared Use Path with Madison County Transit District
• Claims totaling $602,975.82 and Group Health Insurance Fund Report of $203,246.96

Human Relations Committee

The Edwardsville Human Relations Committee is meeting to handle routine business including public comment, approving minutes from September 1, 2021, and receiving an administrative update on affordable housing. The agenda also includes discussion of future agenda items and new business. The meeting is open to the public with accommodations available upon request.

• Approval of minutes from September 1, 2021
• Affordable housing update
• Public comment period
• Discussion of future agenda items
• New business

The committee finalized the Affordable Housing RFQ, which will be posted soon with an Oct. 29, 2021 submission deadline. A proposed definition of affordable housing was offered, with comments due by Oct. 15. No public comments were made, and the September minutes were approved.

• Approved minutes from September 1, 2021 (moved by Pezza, seconded by Crochrell, none opposed)
• Finalized Affordable Housing RFQ; posting soon, deadline Oct. 29, 2021
• Requested committee comments on affordable housing definition by Oct. 15, 2021

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider several items, including a resolution authorizing the Midwest Petroleum PUD development plan, an ordinance to annex 1124 East Schwarz Street, and a resolution establishing a native plant policy. They will also review a professional service agreement with CMT for $39,860 for the Plummer Family Park maintenance building. The meeting includes public comment and approval of prior minutes.

• Resolution authorizing Midwest Petroleum PUD Development Plan
• Ordinance annexing 1124 East Schwarz Street (request suspension of rules)
• Resolution establishing a Native Plant Policy for Edwardsville
• Professional service agreement with CMT for $39,860 for Plummer Family Park maintenance building
• Letter from Plan Commission regarding Midwest Petroleum PUD

The Administrative and Community Services Committee voted unanimously to forward three items to the City Council: a resolution authorizing the Midwest Petroleum PUD development plan, an ordinance annexing 1124 East Schwarz Street, and a resolution establishing a native plant policy. The committee also held a professional service agreement for the Plummer Family Park maintenance building pending further information. No other substantive decisions were made.

• Approved Midwest Petroleum PUD development plan (all ayes, forwarded to Council)
• Approved annexation of 1124 East Schwarz Street with suspension of rules (all ayes, forwarded to Council)
• Approved native plant policy resolution (all ayes, forwarded to Council)
• Held professional service agreement with CMT for $39,860 for Plummer Family Park maintenance building

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider several items, including a resolution authorizing the Midwest Petroleum PUD development plan, an ordinance annexing 1124 East Schwarz Street, and a resolution establishing a native plant policy. The committee will also review a professional service agreement with CMT for $39,860 for the Plummer Family Park Maintenance Building. Public comment and approval of prior minutes are also on the agenda.

• Resolution authorizing Midwest Petroleum PUD Development Plan (6,000 sq ft convenience store, 8 fueling stations, 3.05 acres, I-55 corridor)
• Ordinance annexing 1124 East Schwarz Street (request suspension of rules and pass on first reading)
• Resolution establishing a Native Plant Policy for City property
• Professional Service Agreement with CMT for $39,860 for Plummer Family Park Maintenance Building
• Plan Commission letter regarding Midwest Petroleum PUD Development Plan

Public Services Committee

The Public Services Committee is meeting to consider two resolutions: one authorizing the Midwest Petroleum PUD Development Plan and another allowing the mayor to sign a license agreement with Madison County Mass Transit District for the IL RT 157 Shared Use Path. The agenda also includes public comment, approval of prior minutes, and routine items.

• Resolution authorizing Midwest Petroleum PUD Development Plan
• Resolution authorizing mayor to sign license agreement for IL RT 157 Shared Use Path with Madison County Mass Transit District
• Approval of minutes from September 14, 2021 meeting
• Public comment period

The Public Services Committee recommended approval of a resolution authorizing the Midwest Petroleum PUD development plan for a gasoline convenience store off State Route 143 in the I-55 Corridor. The committee also recommended approval of a license agreement for a shared use path along IL RT 157 with Madison County Mass Transit District, with one abstention. Minutes from the September 14 meeting were approved and forwarded to Council.

• Approved minutes from September 14, 2021 meeting (3-0)
• Recommended approval of Midwest Petroleum PUD development plan (3-0)
• Recommended approval of IL RT 157 shared use path license agreement (2-0-1, Morrison abstained)

Public Services Committee

The Public Services Committee will consider approving a resolution for the Midwest Petroleum PUD Development Plan, a 3.05-acre gas station and convenience store at 8065/8069 State Route 143. The committee will also vote on a license agreement for a shared-use path along IL RT 157 with Madison County Mass Transit District. They will approve minutes from the September 14 meeting. The agenda includes public comment and old/new business items.

• Resolution authorizing Midwest Petroleum PUD Development Plan (3.05 acres, 6,000 sq ft store, 8 fueling stations)
• Resolution authorizing Mayor to sign license agreement for IL RT 157 Shared Use Path with Madison County Mass Transit District
• Approval of minutes from September 14, 2021 meeting
• Public comment period

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to approve August minutes, hear public comment, and review its budget. Continuing business includes the 50/50 cost-share tree program, Clock Tower garden, Goshen Market/LeClaire Parkfest dates, LeClaire Field landscaping, a pollinator/native garden project, and long-term budget goals. The meeting is open to the public and requires in-person attendance for members.

• 50/50 cost share tree program
• Clock Tower garden
• Goshen Market/LeClaire Parkfest dates
• LeClaire Field landscaping
• Pollinator/native garden project

The Beautification and Tree Commission approved spending $325.79 for 16 plant markers with stakes and QR codes for the Clock Tower Garden. Members also discussed the 50/50 tree program, LeClaire Ball Field landscaping, and pollinator projects, but no other formal votes were taken.

• Approved $325.79 for 16 plant markers with stakes and QR codes for Clock Tower Garden (unanimous)
• Approved minutes from August 31, 2021 meeting

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to approve minutes from August and receive informational updates from the Police Department. Items include a fatal pedestrian accident, a bike trail arrest, a missing person investigation, calls for service at housing complexes, and a new officer update. No votes or decisions are listed on the agenda.

• Approval of August 31, 2021 meeting minutes
• Fatal pedestrian accident report
• Bike trail arrest report
• Successful missing person investigation report
• Calls for service at housing complexes report

The committee approved the minutes from the August 30, 2021 meeting. No substantive decisions were made; the meeting consisted of informational reports from the police and fire departments, including updates on a fatal pedestrian accident, a sex offender arrest, a missing person case, and fire department activities.

• Approved minutes from August 30, 2021 meeting (3-0)

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to receive informational updates from the Police Department, including a fatal pedestrian accident, a bike trail arrest, a missing person investigation, calls for service at housing complexes, and a new officer update. The agenda includes approval of the August 31, 2021 minutes. No action items are listed for this meeting.

• Police Department informational items: fatal pedestrian accident, bike trail arrest, missing person investigation, calls for service at housing complexes, new officer update
• Approval of Public Safety Committee minutes from August 31, 2021

Land Use

The Edwardsville Land Use Committee is meeting to consider a planned unit development (PUD) amendment for the Ironworks project (formerly Theatre View), submitted by developer Contegra with engineering by TWM. The agenda also includes public comment and approval of the previous meeting's minutes. No other substantive items are listed.

• Case 2021-40 Ironworks (formerly Theatre View) PUD Amendment
• Developer: Contegra
• Engineer: TWM
• Public comment period
• Approval of August 19, 2021 meeting minutes

The Edwardsville Plan Commission approved Case 2021-40, a PUD amendment for the Ironworks (formerly Theatre View) development, allowing a two-story financial institution with drive-thru lanes on Lot 6. The approval includes staff recommendations and the elimination of one angled parking space near the drive-thru. The motion passed unanimously with 6 ayes and 0 nays.

• Approved Case 2021-40 Ironworks PUD amendment (6-0)
• Approved removal of drive-thru from Lot 5 and addition to Lot 6
• Approved 2-story building of approx. 10,000 SF with 5,600 SF first floor, 4,200 SF second floor, 2,400 SF basement storage
• Approved reduced southern setback of 20 feet instead of required 25 feet
• Approved elimination of one angled parking space near drive-thru for landscaping

Land Use

The Edwardsville Land Use Committee is meeting to consider a proposed amendment to the Ironworks (formerly Theatre View) Planned Unit Development. The amendment would allow a two-story bank/office building with a drive-thru and ATM on Lot 6, including a requested reduction in the side yard setback from 25 to 20 feet. The committee will also approve minutes from the previous meeting. No public comments were received.

• Case 2021-40 Ironworks PUD Amendment: request to reduce side yard setback from 25' to 20' on Lot 6 for a 10,000 sq ft bank/office building with drive-thru and ATM
• Approval of minutes from August 19, 2021 meeting
• Public comment period (no comments received)

City Council

The Edwardsville City Council is meeting to consider a range of items including appointments, liquor licenses, a preliminary plat for the Bluff Falls Subdivision, a professional services agreement for a Bicycle and Pedestrian Master Plan, and several ordinance amendments. The agenda also includes routine reports, claims payments, and committee updates.

• Approval of preliminary plat for Bluff Falls Subdivision
• Professional services agreement with Riechmann Consulting for Bicycle and Pedestrian Master Plan ($62,410)
• Ordinance amendments regarding short term rentals, variances, and food trucks
• Liquor licenses: Class F for Bin-51 Inc. at Leclaire Park and Class B for Taj Indian Cuisine
• Claims totaling $714,656.26 (Regular $547,103.23, Library $167,553.03)

The Edwardsville City Council approved the preliminary plat for the Bluff Falls Subdivision by a 5-2 vote, with Aldermen Morrison and Stack voting no. The council also approved a $62,410 professional services agreement with Riechmann Consulting to develop a Bicycle and Pedestrian Master Plan. Several ordinances were passed, including amendments regarding short-term rentals, variances, and food trucks, along with a parade resolution for the Veterans Day Parade.

• Approved Bluff Falls Subdivision preliminary plat (5-2)
• Approved $62,410 Bicycle and Pedestrian Master Plan contract with Riechmann Consulting (7-0)
• Approved ordinance amending short-term rental regulations (7-0)
• Approved ordinance amending variance procedures (6-1, Farrar no)
• Approved ordinance amending food truck regulations (7-0)
• Approved claims totaling $714,656.26 (7-0)
• Approved additional Tourism Fund request for Opera Edwardsville up to $3,950 (6-0-1, Morrison abstained)
• Approved appointments to Bicycle and Pedestrian Advisory Committee (6-0-1, Morrison abstained)

City Council

The Edwardsville City Council will consider several items, including approving the preliminary plat for the Bluff Falls Subdivision, a $62,410 contract for a Bicycle and Pedestrian Master Plan, and ordinances amending rules on short-term rentals, variances, and food trucks. The council will also vote on appointments, liquor licenses, and a tourism fund request for Opera Edwardsville.

• Preliminary plat approval for Bluff Falls Subdivision
• Professional services agreement with Riechmann Consulting for Bicycle and Pedestrian Master Plan ($62,410)
• Ordinance amending Appendix B regarding short-term rentals
• Ordinance amending Chapter 82 regarding food trucks
• Tourism fund request for Opera Edwardsville (up to $3,950)

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review August minutes, receive sub-committee reports, and discuss upcoming events including the Hashbrown Huddle on October 1 at the Wildey. The group will also consider new community traditions and ideas for connecting campus and community. No major decisions or contracts are on the agenda.

• Review of August minutes
• Financial report by Cary
• Banners on campus update by Chad
• Hashbrown Huddle on Friday, October 1 at the Wildey
• Rotary Student of the Month discussion by Kelly Jo

The September 21, 2021 meeting of the Edwardsville SIUE Community Destination Group recorded no substantive decisions. The minutes are procedural only, with no actions, approvals, or votes documented.

Plan Commission

The Edwardsville Plan Commission will consider a development plan for a Planned Unit Development by Midwest Petroleum Co. at 8065/8069 State Route 143. The proposal includes demolishing and rebuilding the existing gas station and convenience store, expanding to about 6,000 square feet and 8 fueling stations. The meeting also includes roll call, public comment, and approval of prior minutes.

• Case 2021-22: Midwest Petroleum PUD development plan at 8065/8069 State Route 143
• Demolition and rebuild of existing gas station/convenience store
• Expansion to approx. 6,000 SF convenience store and 8 fueling stations
• Located in I-55 Corridor District, zoned Mixed-Use Commercial
• Approval of regular meeting minutes from 8-16-21

The Edwardsville Plan Commission approved the Planned Unit Development (PUD) development plan for Midwest Petroleum Co. at 8065/8069 State Route 143, which includes demolishing and rebuilding the existing gas station and convenience store. The project will expand to an approximately 6,000 SF convenience store with 8 fueling stations, re-plat the two parcels into one lot, and remove the car wash. The approval was granted with staff-recommended modifications, including showing a hedge row on landscape plans, adding pump canopy setbacks, and indicating a 4% greenspace buyout. The motion passed 8-0.

• Approved Case 2021-22 PUD development plan for Midwest Petroleum (8-0)
• Approved minutes of August 16, 2021 regular meeting (8-0)
• Approved with variances for site area, lot width, setbacks, and frontage type
• Approved with modifications: hedge row on Schipkowski Rd., pump canopy setbacks, greenspace buyout noted

Plan Commission

The Edwardsville Plan Commission will hold a public meeting to consider a Planned Unit Development (PUD) development plan for Midwest Petroleum at 8065/8069 State Route 143. The proposal includes demolishing and rebuilding the existing gas station and convenience store, expanding to an approximately 6,000 SF store with 8 fueling stations. The meeting also includes routine items like roll call, public comment, and approval of prior minutes.

• Case 2021-22: Midwest Petroleum PUD development plan for demolition and rebuild of gas station/convenience store at 8065/8069 State Route 143, including ~6,000 SF store and 8 fueling stations
• Approval of minutes from August 16, 2021 regular meeting

Cool Cities Initiative Advisory Committee

The Cool Cities Advisory Committee is meeting to approve prior minutes, hear citizen comments, and discuss announcements including the Climate and Equitable Jobs Act. Old business includes planning for a new firehouse, recycling information booths, and the Green Cities Challenge. The meeting is largely procedural with updates on ongoing initiatives.

• Approval of minutes from August 19, 2021 meeting
• Discussion of Climate and Equitable Jobs Act
• Planning committee for new firehouse
• Recycling information booths
• Green Cities Challenge

The Edwardsville Cool Cities Advisory Committee met on September 16, 2021, and approved the minutes from the August 19 meeting unanimously. The committee discussed plans for the new firehouse to be LEED certifiable (not certified) to save costs, with members willing to collaborate with the architect. They also planned staffing for recycling information booths at the Edwardsville Art Fair and began work on the Green Cities Challenge application due in October. No formal votes were taken on these items; the only vote was to approve the prior minutes.

• Approved minutes from August 19, 2021 meeting (unanimous)
• Discussed new firehouse to be LEED certifiable, not certified, to reduce costs
• Planned recycling booths at Edwardsville Art Fair with staffing schedule
• Collaborated on Green Cities Challenge application due in October

Finance Committee

The Edwardsville Finance Committee is meeting to handle routine business and a few specific items. They will reconsider a tourism fund request from Opera Edwardsville for an additional amount not to exceed $3,950 for fiscal year 2021-2022, and discuss a fee waiver for the Veterans Day Parade. The group health insurance fund report and claims amounts will be announced at the upcoming City Council meeting on September 21, 2021.

• Reconsider Tourism Fund Request from Opera Edwardsville for additional $3,950 for FY 2021-2022
• Fee Waiver for Veterans Day Parade by American Legion Post #199 on November 11, 2021
• Approval of minutes from September 2, 2021 meeting
• Group Health Insurance Fund Report to be announced at Council meeting on September 21, 2021
• Claims amount to be announced at Council meeting on September 21, 2021

The Finance Committee voted to approve and forward to the City Council a reconsideration of a Tourism Fund Request from Opera Edwardsville for an additional amount not to exceed $3,950.00 for their 2021 Season event. The committee also approved a fee waiver for the Veterans Day Parade hosted by the American Legion Post #199. Both motions passed unanimously with Burns, Warren, and Grant voting aye. No public comment was made, and no other substantive decisions were recorded.

• Approved additional Tourism Fund request for Opera Edwardsville up to $3,950 (3-0)
• Approved fee waiver for Veterans Day Parade hosted by American Legion Post #199 (3-0)
• Approved minutes of September 2, 2021 Finance Committee meeting (3-0)

Finance Committee

The Finance Committee will consider an additional tourism fund request from Opera Edwardsville for their 2021 season, not to exceed $3,950, and a fee waiver for the Veterans Day Parade. The committee will also receive reports from city staff. The meeting includes approval of prior minutes and announcements of the health insurance fund report and claims amount, which will be presented at the next Council meeting.

• Reconsider tourism fund request for Opera Edwardsville, additional $3,950 for 2021-2022
• Fee waiver for Veterans Day Parade by American Legion Post #199 on Nov 11, 2021
• Approval of minutes from September 2, 2021 meeting
• Group Health Insurance Fund Report to be announced at Sept 21 Council meeting
• Claims amount to be announced at Sept 21 Council meeting

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider three zoning-related ordinances (short-term rentals, variances, food trucks) for second reading, approve a parade resolution for the Veterans Day Parade, and review RASE Board items including National Night Out, Fall Beer Fest, and the Veterans Day Parade. Informational items include a housing study RFQ and a vegetation ordinance amendment regarding native plants. A professional service agreement with CMT for $39,860 for Plummer Family Park Maintenance Building is held in committee.

• Ordinance amending Appendix B regarding short-term rentals
• Ordinance amending Appendix B regarding variances
• Ordinance amending Chapter 82 and Appendix B regarding food trucks
• Parade resolution for IDOT temporary closure for Veterans Day Parade
• Professional service agreement with CMT for $39,860 for Plummer Family Park Maintenance Building

The Administrative and Community Services Committee voted unanimously to forward three ordinance amendments to the City Council: one on short-term rentals, one on variances, and one on food trucks. It also approved forwarding a parade resolution for the Veterans Day Parade and several RASE Board event approvals. Two informational items—a housing study RFQ and a native plants ordinance—were discussed but no motions were made. A professional service agreement for the Plummer Family Park Maintenance Building was held for further discussion.

• Approved minutes from September 2, 2021 ACS meeting and forwarded to Council
• Approved ordinance amendment on short-term rentals and forwarded to Council
• Approved ordinance amendment on variances and forwarded to Council
• Approved ordinance amendment on food trucks and forwarded to Council
• Approved parade resolution for IDOT highway closure for Veterans Day Parade and forwarded to Council
• Approved RASE Board items: National Night Out, Fall Beer Fest, and Veterans Day Parade and forwarded to Council
• Held professional service agreement with CMT for Plummer Family Park Maintenance Building for further discussion

Administrative & Community Services Committee

The Administrative and Community Services Committee is meeting to discuss and vote on several ordinances, including new regulations for short-term rentals, food trucks, and zoning variances. The committee will also review a professional service agreement for a park maintenance building and receive informational updates on a housing study and native plant ordinance.

• Ordinance amending zoning code to allow and regulate short-term rentals, with owner-occupied and non-owner occupied types, each limited to 30 licenses
• Ordinance amending Chapter 82 and Appendix B to expand food truck operations to commercial districts and three city parks
• Ordinance amending Appendix B to add height variances and allow storage of maintenance equipment on multiple-acre lots in rural areas
• Resolution approving IDOT temporary highway closure for Veterans Day Parade on November 11, 2021
• Resolution authorizing professional service agreement with CMT for $39,860 for Plummer Family Park Maintenance Building (held in committee)

Public Services Committee

The Edwardsville Public Services Committee will consider approving a preliminary plat for the Bluff Falls Subdivision and a $62,410 professional services agreement with Reichmann Consulting to develop a Bicycle and Pedestrian Facility Plan. The agenda also includes public comment, approval of prior meeting minutes, and items under old, new, and information business.

• Approval of preliminary plat for Bluff Falls Subdivision
• Professional services agreement with Reichmann Consulting for Bicycle and Pedestrian Facility Plan, $62,410
• Public comment period
• Approval of minutes from August 31, 2021 meeting

The Public Services Committee forwarded three items to the full City Council. It recommended approval of the preliminary plat for the Bluff Falls Subdivision near New Poag Road and Stadium Drive, with Aldermen Grant and Farrar in favor and Morrison opposed. It also approved a professional services agreement with Riechmann Consulting to develop a Bicycle and Pedestrian Master Plan, and approved the minutes from the August 31, 2021 meeting. No public comment was made and no old or new business was reported.

• Forwarded approval of the August 31, 2021 committee minutes to Council (unanimous)
• Forwarded approval of the Bluff Falls Subdivision preliminary plat to Council (2-1, Morrison opposed)
• Forwarded approval of a professional services agreement with Riechmann Consulting for a Bicycle and Pedestrian Master Plan to Council (unanimous)

Public Services Committee

The Edwardsville Public Services Committee will consider approving the preliminary plat for the Bluff Falls subdivision, a 52-acre development with 121 lots off New Poag Road, and a $62,410 contract with Reichmann Consulting for a Bicycle and Pedestrian Facility Plan. The agenda also includes approval of minutes from the prior meeting and public comment.

• Resolution approving preliminary plat for Bluff Falls Subdivision (121 lots, off New Poag Road)
• Professional services agreement with Reichmann Consulting for Bicycle and Pedestrian Facility Plan ($62,410)
• Approval of minutes from August 31, 2021 meeting

Ordinance Committee

The Edwardsville Ordinance Committee meeting scheduled for September 13, 2021, has been cancelled because there are no items for discussion. The cancellation was announced by Plan Commission Chairman Mike Boline in a memo dated September 7, 2021.

• Meeting cancellation due to no agenda items

Foreign Fire Insurance Board

The Edwardsville Foreign Fire Insurance Board is meeting to review and decide on multiple expenditure requests from fire department members, including equipment, trailer graphics, grills, a hose roller, new truck equipment, a decline bench, and lawn service. No new or old business is listed, so the primary focus is on approving these spending items.

• TRT Equipment – J. Sweetman
• Radio Holder for 1303 Radio – J. Sweetman
• TRT Trailer Graphics – J. Sweetman
• Grills – Schonlau
• Hose Roller – Morgan

The Edwardsville Foreign Fire Insurance Board approved multiple expenditures, including a smoker, exercise bench, and most upgrades to the new Rosenbauer fire engine, but rejected a proposal to modify the pump plumbing and front bumper. A request for TRT equipment was tabled due to the absence of J Sweetman. The board also approved the previous meeting's minutes and the treasurer's report.

• Approved purchase of Trager 575 Electric Pellet Grill/Smoker and cover, not to exceed $1000 (5-0)
• Approved purchase of Decline Exercise Bench, not to exceed $750 (5-0)
• Tabled TRT equipment, radio holder, and TRT graphics request due to J Sweetman's absence
• Approved C-Tech toolbox and power strip for L1, $2,825.53 (5-0)
• Approved cord reel addition, up to $3900 (5-0)
• Denied modification of 2-inch valve/plumbing and front bumper for 500 GPM flow and hose rolls, up to $5,225 (0-5)
• Approved folding step for front bumper, up to $250 (5-0)
• Approved fire extinguisher holders in side cab compartments, up to $1500 (5-0)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission is meeting to consider two Certificates of Appropriateness: one for roof, window, and door repair at 715 North Main Street, and one for a new fence at 1244 St. Louis Street. The commission will also discuss an updated application, elect officers, review goals and objectives, and receive staff and financial reports.

• Certificate of Appropriateness: 715 North Main Street – roof, window, door repair & restoration
• Certificate of Appropriateness: 1244 St. Louis Street – new fence
• Discussion of updated application
• Election of officers
• Historic District and Landmark Updates including Stephenson House, Brick Streets, Downtown, Leclaire, St. Louis Street

The Historic Preservation Commission approved two Certificates of Appropriateness: one for roof, window, and door repair at 715 North Main Street, and one for a new fence at 1244 St. Louis Street. Both were approved by unanimous 5-0 roll call votes. The commission also tabled the election of officers and discussion of goals and objectives to the October meeting, and approved the August minutes with two abstentions.

• Approved COA for 715 North Main Street roof, window, and door repair (5-0)
• Approved COA for 1244 St. Louis Street new fence (5-0)
• Tabled election of officers to October meeting
• Tabled discussion of HPC goals and objectives to October meeting
• Approved August 11, 2021 minutes (3-0, 2 abstentions)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will consider Certificates of Appropriateness for repairs at 715 North Main Street and a new fence at 1244 St. Louis Street. They will also discuss an updated application, elect officers, and review goals and objectives. The agenda includes routine items like minutes approval and committee reports.

• 715 North Main Street – roof, window, door repair & restoration
• 1244 St. Louis Street – new fence
• Election of Officers
• Discussion of HPC Goals & Objectives
• Staff Approved COA Report

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board is meeting to approve minutes from August 3, 2021, and to consider event and facility requests from three organizations: Global Brew, Inc. for the Fall Beer Fest, American Legion Post 199 for the Veterans Day Parade, and the Edwardsville Police Department for National Night Out. The board will also receive recreation and program reports and a director's update.

• Fall Beer Fest request by Global Brew, Inc.
• Veterans Day Parade request by American Legion Post 199
• National Night Out request by Edwardsville Police Department
• Approval of August 3, 2021 regular meeting minutes

The Recreation, Arts, & Special Events Board approved three events: Global Brew's Fall Beer Fest (Oct 23, 2021), American Legion Post 199's Veterans Day Parade (Nov 11, 2021), and the Edwardsville Police Department's National Night Out (Oct 5, 2021). The board also approved the August 3, 2021 minutes. No other substantive decisions were made; reports were informational.

• Approved Global Brew Fall Beer Fest (voice vote, majority ayes)
• Approved American Legion Post 199 Veterans Day Parade (voice vote, majority ayes)
• Approved Edwardsville Police Department National Night Out (voice vote, majority ayes)
• Approved August 3, 2021 minutes (voice vote, majority ayes)

Board of Fire & Police Commissioners

The Edwardsville Board of Fire and Police Commissioners will review and approve minutes from August 3, 2021, and discuss several police and fire items. These include a fire captain promotional testing list, a police use of force review, options for hiring lists, and a closed session to review a background investigation for a police candidate. The meeting is open to the public, with accommodations available upon request.

• Review and approve minutes of August 3, 2021
• Fire captain promotional testing list
• Police use of force review consideration
• Review options for hiring lists
• Closed session: employment background investigation for police candidate Whalen

The Board approved the final results of the Fire Captain promotional test, with Ed Burnley as the sole candidate. It also approved hiring Luke Whalen as a full-time probationary patrol officer after reviewing his background in closed session. The board discussed use-of-force statistics and planned to advertise for lateral entry officers.

• Approved final results of Fire Captain promotional test (unanimous)
• Approved hiring Luke Whalen as full-time Probationary Patrol Officer (unanimous)
• Approved minutes of August 3, 2021 meeting (unanimous)

City Council

The Edwardsville City Council will vote on several land-use items, including a special use permit for a bed and breakfast at 303 South Kansas Street and a variance at 1425 McCoy Drive, plus first readings on ordinances to regulate short-term rentals and food trucks. The council will also consider multiple contracts and purchases, including a new fire truck and police vehicle, and several liquor license requests.

• Special use permit for bed and breakfast at 303 South Kansas Street
• Variance for 1425 McCoy Drive (4.3 ft side yard setback vs. required 10 ft)
• First reading: ordinance amending zoning code for short-term rentals
• Purchase of Rosenbauer fire truck, not to exceed $650,000
• Purchase of hybrid 2021 Ford Explorer Police Interceptor, not to exceed $58,400.43

City Council

The Edwardsville City Council is meeting to consider a range of items including liquor licenses, committee reports, and multiple resolutions and ordinances. Key actions include approving purchases for public safety vehicles and equipment, several public works agreements, and first readings of ordinances on short-term rentals and food trucks. The meeting also includes a closed session for real estate matters.

• Purchase of one hybrid 2021 Ford Explorer Police Interceptor and equipment not to exceed $58,400.43
• Purchase and installation of one AutoVu SharpV Camera Kit not to exceed $16,000
• Purchase of one Rosenbauer Ext Custom Pumper on 2021 Commander Chassis not to exceed $650,000
• Award 2021 MFT Pavement Patching and Crack Sealing to RSC Construction, Inc. for $590,248.50
• First reading of ordinance amending short-term rental regulations

The Edwardsville City Council approved a consent agenda, several liquor licenses, and a series of finance, public safety, and public services items. Key approvals included $1,709,618.95 in claims, a hybrid police interceptor, a fire pumper, and a $590,248.50 pavement patching contract. The council also approved a special use permit for a bed and breakfast at 303 South Kansas Street and passed ordinances on elected official expense reimbursement and abating the educational impact fee. Several ordinances were introduced for first reading, including short-term rentals and food trucks.

• Approved consent agenda including minutes and group health insurance fund report (7-0)
• Approved $1,709,618.95 in claims (7-0)
• Approved $2,550 tourism fund request for Opera Edwardsville (6-0, 1 abstention)
• Approved $15,000 facade grant for TMS Properties at 333 S. Kansas St. (7-0)
• Approved $2,935.44 facade grant for Kelly Properties at 140 N. Main St. (7-0)
• Approved purchase of hybrid police interceptor not to exceed $58,400.43 (7-0)
• Approved purchase of fire pumper not to exceed $650,000 (7-0)
• Approved 2021 MFT pavement patching and crack sealing to RSC Construction for $590,248.50 (7-0)

City Council

The Edwardsville City Council will vote on several major purchases, including a new fire pumper, a police interceptor, and a license plate reader camera, as well as first readings of ordinances on short-term rentals, food trucks, and elected official expense reimbursements. The agenda also includes special-use liquor permits for events at City Park, a bed-and-breakfast special use permit, and various infrastructure agreements.

• Purchase of one Rosenbauer pumper on 2021 Commander chassis, not to exceed $650,000
• Purchase of one hybrid 2021 Ford Explorer Police Interceptor, not to exceed $58,400.43
• Sole source purchase of one AutoVu SharpV camera kit, not to exceed $16,000
• First reading of ordinance amending Appendix B regarding short-term rentals
• Special use permit for bed and breakfast at 303 South Kansas Street

Firefighters' Pension Board

The Edwardsville Firefighters' Pension Board approved hiring three doctors to perform independent medical evaluations for Thomas A. Lalor's disability claim, and approved the associated expenditures totaling $13,217.25. All votes were 3-0. No other substantive actions were taken; most agenda items were deferred to the next quarterly meeting.

• Approved services of Dr. Palacci, Dr. Koehler, and Dr. Wojciehoski for independent medical evaluations (3-0)
• Approved expenditures of $4,343.40, $5,190.00, and $3,683.85 for the evaluations (3-0)

Finance Committee

The Edwardsville Finance Committee is meeting to discuss and potentially approve several expenditures, including a new fire truck, a police vehicle, tourism funding, and building facade grants. The committee will also consider a cooperative purchasing agreement and an ordinance for trading in surplus property. Claims and the group health insurance fund report will be announced at the next City Council meeting.

• Approval of Tourism Fund Request from Opera Edwardsville for 2021 Season, up to $8,000
• Commercial Building Façade Application for TMS Properties, LLC at 333 S. Kansas Street, up to $15,000
• Commercial Building Façade Application for Kelly Properties, LLC at 140 N. Main Street, up to $2,935.44
• Resolution authorizing purchase of Rosenbauer Ext Custom Pumper fire truck, up to $650,000
• Resolution authorizing purchase of one hybrid 2021 Ford Explorer Police Interceptor at $58,400.43 from Morrow Brothers Ford, Inc.

The Finance Committee approved and forwarded to the City Council several funding requests and purchases, including a $650,000 fire truck, a $58,400 police interceptor, and facade grants. It also approved forwarding a cooperative purchasing resolution and an ordinance for trading in surplus property. The committee amended a tourism fund request for Opera Edwardsville from $8,000 to $2,550 before approving it.

• Approved forwarding a Tourism Fund request for Opera Edwardsville's 2021 Season, amended to not exceed $2,550.
• Approved forwarding a Commercial Building Facade Application for TMS Properties, LLC at 333 S. Kansas Street, not to exceed $15,000.
• Approved forwarding a Commercial Building Facade Application for Kelly Properties, LLC at 140 N. Main Street, not to exceed $2,935.44.
• Approved forwarding a Resolution for an Interlocal Contract for Cooperative Purchasing with the Houston-Galveston Area Council.
• Approved forwarding a Resolution authorizing purchase of one Rosenbauer fire pumper on a 2021 Commander chassis, not to exceed $650,000.
• Approved forwarding a Resolution authorizing purchase of one hybrid 2021 Ford Explorer Police Interceptor at $58,400.43 from Morrow Brothers Ford, Inc.
• Approved forwarding an Ordinance authorizing trade-in of certain surplus personal property owned by the City.
• Approved minutes of the August 12, 2021 Finance Committee meeting.

Finance Committee

The Edwardsville Finance Committee is meeting to review and vote on several spending items, including the purchase of a new fire truck and a police interceptor, as well as tourism and building facade grants. The committee will also hear reports from the Economic Community Development Director and Finance Director. Claims and the Group Health Insurance Fund report will be announced at the September 7 Council meeting.

• Resolution to purchase one Rosenbauer Ext Custom Pumper on a 2021 Commander Chassis, not to exceed $650,000.00
• Resolution to purchase one hybrid 2021 Ford Explorer Police Interceptor at state bid price of $58,400.43 from Morrow Brothers Ford, Inc.
• Tourism Fund Request from Opera Edwardsville for 2021 Season, not to exceed $8,000.00
• Commercial Building Façade Application for TMS Properties, LLC at 333 S. Kansas Street, not to exceed $15,000.00
• Commercial Building Façade Application for Kelly Properties, LLC at 140 N. Main Street, not to exceed $2,935.44

Administrative & Community Services Committee

The Edwardsville Administrative & Community Services Committee is meeting to discuss and vote on several items, including ordinances on short-term rentals and variances, resolutions for specific property variances and a special use permit, and a professional service agreement for a park maintenance building. They will also consider resolutions for temporary highway closures for parades and an ordinance to trade in surplus city property. The agenda includes public comment and approval of previous minutes.

• Resolution approving a variance for setback at 1425 McCoy Drive
• Resolution approving a special use permit for a bed and breakfast at 303 South Kansas Street
• Professional service agreement with CMT for $39,860 for Plummer Family Park Maintenance Building
• Ordinance amending Appendix B regarding short-term rentals (first reading)
• Ordinance authorizing trade-in of surplus city property (request suspension of rules)

The Administrative and Community Services Committee voted to forward several items to the City Council, including ordinances on short-term rentals, height variances, and a fire truck trade-in. It also approved a special use permit for a bed and breakfast at 303 South Kansas Street and temporary road closures for parades. A resolution for a professional service agreement for the Plummer Family Park maintenance building was held for reconsideration, and a variance for 1425 McCoy Drive was held pending ZBA minutes.

• Approved minutes from August 12, 2021 ACS meeting to forward to Council.
• Approved ordinance on reimbursement of expenses for City elected officials to forward to Council.
• Approved special use permit for bed and breakfast at 303 South Kansas Street to forward to Council.
• Approved IDOT temporary closure for Edwardsville High School Homecoming Parade on September 29, 2021 to forward to Council.
• Approved IDOT temporary closure for Edwardsville Halloween Parade on October 31, 2021 to forward to Council.
• Held resolution for CMT professional service agreement ($39,860) for Plummer Family Park maintenance building.
• Approved ordinance on short-term rentals (owner-occupied and non-owner occupied, 30 licenses each) to forward to Council.
• Approved ordinance adding height variance applications to forward to Council.

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several land-use items, including a preliminary plat for Bluff Falls Subdivision, text amendments for short-term rentals and height variances, and a special use permit for a bed and breakfast at 303 South Kansas Street. It will also review a $39,860 professional services agreement for the Plummer Family Park maintenance building and ordinances on elected official expense reimbursement and surplus property trade-in. The agenda includes public comment and approval of prior meeting minutes.

• Preliminary Plat for Bluff Falls Subdivision (Plan Commission recommendation)
• Text Amendment for Short Term Rentals (first reading)
• Text Amendment for Height Variances (first reading)
• Special Use Permit for Bed and Breakfast at 303 South Kansas Street
• Professional Service Agreement with CMT for $39,860 (Plummer Family Park Maintenance Building)

Human Relations Committee

The Edwardsville Human Relations Committee is meeting to review and approve minutes from August 17, 2021, and to discuss administrative items including board terms and officers. The main new business is an affordable housing presentation from city planner Emily Fultz, followed by discussion and next steps. The meeting is open to the public with accommodations available upon request.

• Affordable housing presentation by Emily Fultz (Planner, Public Works)
• Discussion and next steps on affordable housing
• Review and approval of August 17, 2021 minutes
• Board terms and officers handouts for discussion

The Human Relations Committee discussed affordable housing and formed a subcommittee to develop a working definition of the term. No formal decisions were made on housing policy; the committee only agreed to next steps for further study.

• Formed subcommittee to develop working definition of affordable housing (volunteers: Covington, Crochrell, Penelton, Boyer)
• Approved minutes from August 17, 2021 meeting

Public Services Committee

The Edwardsville Public Services Committee will consider several agreements and resolutions, including a $590,248.50 contract for pavement patching and crack sealing, an intergovernmental water service agreement with South Roxana, and right-of-way use agreements for decorative signs. The committee will also discuss a project labor agreement and professional services contract.

• Award 2021 MFT Pavement Patching and Crack Sealing to RCS Construction, Inc. for $590,248.50
• Intergovernmental agreement with Village of South Roxana for water service to 4316 New Poag Road
• Right-of-way use for decorative sign post and traffic control devices at Bennington Place
• Right-of-way use for decorative posts at Crocker Gardens Subdivision
• Project Labor Agreement with Southwestern Illinois Building and Construction Trades Council

The Public Services Committee voted unanimously to reject the West Dunn Street Improvements bid due to costs significantly higher than expected, and will rebid the project in the future. The committee forwarded eight other items to the City Council for consideration, including agreements for water service, right-of-way use, a project labor agreement, traffic signal maintenance, and the IL 157 Shared Use Path Phase 3 design. It also approved awarding a $590,248.50 contract for 2021 MFT pavement patching and crack sealing to RSC Construction, Inc.

• Approved minutes from July 27, 2021 meeting, forwarded to Council.
• Approved intergovernmental water service agreement with Village of South Roxana for 4316 New Poag Road, forwarded to Council.
• Approved right-of-way use agreement for decorative sign posts and traffic control devices in Bennington Place Subdivision, forwarded to Council.
• Approved right-of-way use agreement for decorative posts in Crocker Gardens Subdivision, forwarded to Council.
• Approved three-year renewal of Project Labor Agreement with Southwestern Illinois Building and Construction Trades Council, forwarded to Council.
• Approved resolution authorizing Mayor to sign updated IDOT traffic signal maintenance agreement, forwarded to Council.
• Approved resolution appropriating Motor Fuel Tax funds for preliminary engineering of IL 157 Shared Use Path Phase 3, forwarded to Council.
• Approved Professional Services Agreement with Oates Associates for IL 157 Shared Use Path Phase 3 design, forwarded to Council.

Public Services Committee

The Edwardsville Public Services Committee will consider several infrastructure and administrative items, including a $590,248.50 contract for pavement patching and crack sealing, an intergovernmental water service agreement with South Roxana, and a 10-year traffic signal maintenance agreement with the Illinois Department of Transportation. The committee will also review right-of-way agreements for decorative signs in two subdivisions and a project labor agreement.

• Award 2021 MFT Pavement Patching and Crack Sealing to RCS Construction, Inc. for $590,248.50
• Intergovernmental agreement with Village of South Roxana for water service to 4316 New Poag Road
• Right-of-way agreements for decorative sign posts at Bennington Place and Crocker Gardens subdivisions
• Project Labor Agreement with Southwestern Illinois Building and Construction Trades Council (3-year term)
• Intergovernmental agreement with IDOT for traffic signal maintenance (10-year term)

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to continue business items including the 50/50 cost share tree program, Green Thumb Awards, Emerald Ash Borer, Clock Tower garden, Goshen Market dates, LeClaire Field landscaping, and a Heartland Conservancy grant. New business includes a City Park landscape bed and Market Sprouts. The commission will also hear a guest speaker and discuss long-term goals and budgeting.

• 50/50 cost share tree program
• Emerald Ash Borer
• Heartland Conservancy Canteen-Cahokia Creek Watershed Grant
• City Park landscape bed
• Goshen Market dates

The Beautification and Tree Commission approved spending $10,000 from its budget for trees and watering along Rt. 157, with staff to pursue fall planting. They also approved $138 for plants in the Clock Tower Garden and approved six Green Thumb Award nominations. The commission discussed adding green space responsibilities to its title and continued planning for tree programs and outreach events.

• Approved $10,000 from budget for Rt. 157 trees and watering
• Approved $138 for Clock Tower Garden plants
• Approved six Green Thumb Award nominations
• Approved July minutes
• Adjourned meeting unanimously at 8:52pm

Public Safety Committee

The Edwardsville Public Safety Committee will consider several action items, including the purchase of a replacement police patrol vehicle and a new fire pumper truck, along with a sole-source camera kit and an ordinance for trading in surplus property. They will also discuss concerns about propane tanks on 1st Avenue and receive an ambulance demonstration.

• Purchase of one hybrid 2021 Ford Explorer Police Interceptor and equipment, not to exceed $58,400.43
• Sole source purchase and installation of one AutoVu SharpV camera kit, not to exceed $16,000
• Single source purchase of one Rosenbauer Ext Custom Pumper on 2021 Commander chassis, not to exceed $650,000
• Ordinance authorizing trade-in of surplus city personal property
• Discussion of concerns about propane tanks on 1st Avenue

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to consider several equipment purchases for the police and fire departments, including a hybrid police interceptor, a camera kit, and a new fire pumper. The committee will also discuss concerns about propane tanks on 1st Avenue and hear an ambulance demonstration.

• Approval of resolution to purchase one hybrid 2021 Ford Explorer Police Interceptor from Morrow Brothers Ford, Inc., not to exceed $58,400.43
• Approval of sole source resolution for one AutoVu SharpV camera kit, not to exceed $16,000
• Approval of single source purchase of one Rosenbauer Ext Custom Pumper on a 2021 Commander chassis, not to exceed $650,000
• Ordinance authorizing trade-in of surplus city personal property
• Discussion of concerns about propane tanks on 1st Avenue

The Edwardsville Public Safety Committee approved four action items: a $58,400.43 hybrid police interceptor, a $16,000 license plate reader camera, a $650,000 fire pumper, and a trade-in ordinance for the old pumper. All motions passed unanimously with Stack and Warren voting aye. No public comment was made, and no other substantive decisions were discussed.

• Approved purchase of one hybrid 2021 Ford Explorer Police Interceptor, not to exceed $58,400.43 (2-0)
• Approved sole source purchase of one AutoVu SharpV camera kit, not to exceed $16,000 (2-0)
• Approved single source purchase of one Rosenbauer pumper on 2021 Commander chassis, not to exceed $650,000 (2-0)
• Approved ordinance authorizing trade-in of surplus E-One Cyclone II Fire Pumper 1320 for $6,500 in service credits (2-0)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a regular meeting to consider two zoning cases: a special use permit for a bed and breakfast at 303 South Kansas Street and a variance for a reduced side yard setback at 1425 McCoy Drive. The board will also approve minutes from the June 28, 2021 meeting and take public comment.

• Special Use Permit Case 2021-35: Bed and Breakfast as home occupation at 303 South Kansas Street (PID 14-2-15-11-15-404-012), R-1 zoning
• Variance Case 2021-36: Side yard setback of 4.3 feet instead of required 10 feet at 1425 McCoy Drive (PID 14-2-15-12-04-406-021), R-1 zoning
• Approval of June 28, 2021 Regular Meeting Minutes

The Edwardsville Zoning Board of Appeals approved a Special Use Permit for a bed and breakfast as a home occupation at 303 South Kansas Street, with conditions that the permit is non-transferable and off-street parking must be provided. The board also denied a variance request for a reduced side yard setback at 1425 McCoy Drive, following staff recommendation. Both decisions will be forwarded to the City Council for final action.

• Approved Special Use Permit for bed and breakfast at 303 S. Kansas St. (4-0)
• Denied variance for 4.3-ft side yard setback at 1425 McCoy Dr. (4-0)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a public hearing on two zoning cases: a special use permit for a bed and breakfast at 303 South Kansas Street and a variance to allow a 4.3-foot side yard setback at 1425 McCoy Drive. The board will also consider approval of the June 28, 2021 meeting minutes. No other business is listed.

• Special Use Permit for bed and breakfast at 303 South Kansas Street (PID 14-2-15-11-15-404-012)
• Variance for 5.7-foot setback reduction at 1425 McCoy Drive (PID 14-2-15-12-04-406-021)
• Approval of June 28, 2021 regular meeting minutes

Cool Cities Initiative Advisory Committee

The Cool Cities Initiative Advisory Committee is meeting to approve prior minutes and hear citizen comments. Old business includes updates on a planning committee for a new firehouse, a bicycle advocacy initiative, recycling information booths, the Green Cities Challenge, and a sustainability plan. No new business is listed.

• Approval of July 15, 2021 meeting minutes
• Planning Committee for New Firehouse update
• Bicycle Advocacy Initiative update
• Recycling Information Booths update
• Green Cities Challenge and Sustainability Plan updates

The committee approved sending a letter to city aldermen requiring that all architect/bidders for the new firehouse design a LEED-certifiable project, in line with the 2012 Green Building Policy. The letter will include the resolution and potential LEED energy efficiency features. The committee also discussed recycling booth plans for the Edwardsville Art Fair and distributed recycling materials.

• Approved sending letter to aldermen on LEED-certifiable firehouse design (unanimous)
• Approved minutes from July 15, 2021 (unanimous)
• Planned recycling services for Edwardsville Art Fair Sept 24-26
• Planned design of recycling guidance sign

Land Use

The Edwardsville Land Use Committee is meeting to review Case 2021-22, a planned unit development (PUD) plan submitted by Midwest Petroleum Co. with engineering by Cochran Engineering. The agenda also includes public comment, approval of the July 22, 2021 meeting minutes, and adjournment.

• Case 2021-22 Midwest Petroleum PUD Development Plan
• Public comment period
• Approval of July 22, 2021 meeting minutes

The Edwardsville Plan Commission approved the PUD Development Plan for Midwest Petroleum's proposed convenience store at the northeast intersection of I-55 and Route 143, with 18 variances as detailed in the staff report and staff recommendations. The motion passed 4-0. The project includes demolition of the existing structure, re-platting two lots into one, and construction of a new convenience store with reduced pavement, no car wash, and added landscaping.

• Approved Case 2021-22 Midwest Petroleum PUD Development Plan with variances (4-0)
• Approved minutes of July 22, 2021 (3-0, 1 abstention)

Land Use

The Edwardsville Land Use Committee is meeting to review Case 2021-22, a PUD development plan by Midwest Petroleum for a new convenience store and car wash at the I-55 and Route 143 intersection. The developer is seeking 18 variances from the I-55 Development Code, and staff recommends denial. The committee will also approve minutes from the July 22 meeting.

• Case 2021-22: Midwest Petroleum PUD, 3.05 acres, new convenience store and car wash, 18 variances requested, staff recommends denial
• Public comment period open
• Approval of July 22, 2021 meeting minutes

Human Relations Committee

The Edwardsville Human Relations Committee is holding its first meeting. The agenda includes electing officers, setting a schedule, and training on the Open Meetings Act (OMA) and Freedom of Information Act (FOIA). Under new business, the committee will discuss affordable housing.

• Election of officers
• Training on Open Meetings Act (OMA)
• Training on Freedom of Information Act (FOIA)
• Discussion of affordable housing

The Edwardsville Human Relations Committee held its inaugural meeting on August 17, 2021, with a quorum present. The committee elected Paul Pitts as Chair, Yolanda Crochrell as Vice-Chair, and Jean McGurk O'Brien as Secretary, all approved unanimously. Members received training on the Open Meetings Act (OMA) and Freedom of Information Act (FOIA). The committee identified affordable housing as its first discussion topic for future meetings.

• Elected Paul Pitts as Chair (approved by all)
• Elected Yolanda Crochrell as Vice-Chair (approved by all)
• Elected Jean McGurk O'Brien as Secretary (approved by all)
• Set meeting schedule for 2021-2022 (first meeting Sept 1, 2021)
• Identified affordable housing as first discussion topic

City Council

The Edwardsville City Council will consider routine financial approvals, including claims totaling $614,816.78, tourism fund requests, and a fee waiver for a local event. It will also vote on an intergovernmental agreement for automatic mutual aid with the Glen Carbon Fire Protection District and an ordinance on reimbursing city elected officials' expenses.

• Claims: $506,054.46 regular and $108,762.32 library, total $614,816.78
• Tourism Fund: $1,750 for Edwardsville Book Festival, $4,000 for Kicks 66 event
• Facade grant: up to $15,000 for Julian and Gori Holdings LLC at 101 W. Schwarz St.
• Mutual aid agreement with Glen Carbon Fire Protection District
• Ordinance on reimbursement of expenses for city elected officials (first reading)

City Council

The Edwardsville City Council will vote on routine consent items, including approval of claims totaling $614,816.78, several tourism fund requests, and a resolution for automatic mutual aid with the Glen Carbon Fire Protection District. They will also consider an ordinance on expense reimbursement for elected officials (first reading) and an amendment to a professional services agreement with Chiodini Architects for $42,000. The meeting includes reports from various departments and committees.

• Claims: Regular $506,054.46, Library $108,762.32, total $614,816.78
• Tourism Fund: $1,750 for Edwardsville Book Festival, $4,000 for Kicks 66 event
• Commercial Building Façade grant up to $15,000 for 101 W. Schwarz St.
• Resolution to apply for Shuttered Venue Operations Grant for Wildey Theatre
• Intergovernmental agreement with Glen Carbon Fire Protection District for automatic mutual aid

The Edwardsville City Council approved the consent agenda, claims totaling $614,816.80, and several tourism fund requests, including for the Edwardsville Book Festival and Kicks 66 event. They also approved a commercial building facade application, a resolution to apply for a Shuttered Venue Operations Grant for the Wildey Theatre, fee waivers for community events, an intergovernmental mutual aid agreement with Glen Carbon Fire Protection District, an OSLAD grant application, and an amendment to the Chiodini Architects agreement. An ordinance on reimbursement of expenses for elected officials was presented for first reading only.

• Approved consent agenda including minutes and financial reports (5-0)
• Approved claims totaling $614,816.80 (5-0)
• Approved tourism fund request for Edwardsville Book Festival up to $1,750 (5-0)
• Approved tourism fund request for Kicks 66 event up to $4,000 (5-0)
• Approved commercial building facade application for 101 W. Schwarz Street up to $15,000 (5-0)
• Approved resolution to apply for Shuttered Venue Operations Grant for Wildey Theatre (5-0)
• Approved fee waivers for Whitley's Wishes, Halloween Parade, and Leclaire Parkfest (5-0)
• Approved mutual aid agreement with Glen Carbon Fire Protection District (5-0)

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review July minutes, receive sub-committee reports, and discuss community engagement items. Topics include the 20th anniversary art contest, a Hashbrown Huddle, promoting Family Weekend/Scavenger Hunt, and new ideas for community traditions and campus-community connections.

• 20th Anniversary of the Edwardsville Arts Center Art Contest
• Hashbrown Huddle
• Promote Family Weekend/Scavenger Hunt
• Rotary Student of the Month
• New ideas for Community Traditions

The Edwardsville SIUE Community Destination Group approved spending up to $500 on three prizes for a scavenger hunt during SIUE Family Weekend (Oct 15-17), with each photo submitted counting as one entry. The group also approved the July minutes and discussed upcoming events, including the Hashbrown Huddle and the 20th Anniversary Art Contest banners. No other formal decisions were made.

• Approved July minutes (unanimous)
• Approved up to $500 for three scavenger hunt prizes (unanimous)

Plan Commission

The Edwardsville Plan Commission will hold a regular meeting with public comment, minutes approval, and several land use cases. They will review a preliminary plat for Bluff Falls, hold conceptual workshops for two Pfund Construction PUDs, and conduct public hearings on zoning text amendments for short-term rentals and building height variances.

• Case 2021-32: Bluff Falls preliminary plat by Crevo Capital
• Case 2021-33: Cottage Walk PUD at 202 and 210 E Schwarz Street, 8 single-family dwellings, 18 parking spaces
• Case 2021-34: Charles Cove PUD at 7074 Marine Road, 9 single-family dwellings, 12 parking spaces
• Case 2021-37: Text amendment to regulate short-term rentals (Section 1248.02.31)
• Case 2021-38: Text amendment to allow building height variances (Section 1244.02.3)

The Edwardsville Plan Commission approved the preliminary plat for Bluff Falls, a 121-lot single-family subdivision on 52.5 acres to be annexed into the city, with a 7-1 vote (1 abstention). The commission also approved two zoning text amendments: one regulating short-term rentals and bed-and-breakfast establishments (9-0), and another adding building height to the list of permissible variances (9-0). Two conceptual PUD workshops were held for proposed developments, but no formal decisions were made on them.

• Approved Bluff Falls preliminary plat for 121-lot subdivision (7-1, 1 abstention)
• Approved short-term rental zoning text amendment (9-0)
• Approved building height variance text amendment (9-0)
• Held conceptual workshop for Cottage Walk PUD (8 homes, 18 parking spaces) - no decision
• Held conceptual workshop for Charles Cove PUD (9 homes, 12 parking spaces) - no decision

Plan Commission

The Edwardsville Plan Commission will hold a public hearing on a proposed text amendment regulating short-term rentals and another allowing building height variances. They will also review the preliminary plat for the 121-lot Bluff Falls subdivision and hold conceptual workshops for two Pfund Construction PUDs.

• Case 2021-32: Bluff Falls preliminary plat, 121-lot single-family subdivision on ~52.5 acres north of New Poag Road, west of Stadium Drive
• Case 2021-37: Text amendment adding Section 1248.02.31 to regulate short-term rentals
• Case 2021-38: Text amendment to Section 1244.02.3 adding building height to permissible variances
• Case 2021-33: Pfund Construction conceptual workshop for Cottage Walk PUD at 202 and 210 E Schwarz Street (8 dwellings, 18 parking spaces)
• Case 2021-34: Pfund Construction conceptual workshop for Charles Cove PUD at 7074 Marine Road (9 dwellings, 12 parking spaces)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will hold first readings on ordinances amending food truck regulations and establishing reimbursement procedures for elected officials. They will also consider an OSLAD grant application, a $42,000 contract amendment with Chiodini Architects, and a request to approve a softball tournament. The agenda includes routine items like minutes approval, permit reports, and board updates.

• Ordinance amending Chapter 82 (Peddlers and Solicitors) and Appendix B (Zoning) for food trucks – first reading
• Ordinance enacting procedures for reimbursement of expenses for City elected officials – first reading
• Resolution authorizing application for OSLAD grant from Illinois Department of Natural Resources
• Amendment to Professional Services Agreement with Chiodini Architects in the amount of $42,000
• Approval of RASE Board item: Whitley's Wishes Softball Tournament on 10/01/21

The Administrative and Community Services Committee voted unanimously to forward an ordinance establishing reimbursement procedures for city elected officials and board members, and also approved several other items for City Council consideration. The committee held a food truck ordinance and tabled an educational impact fee abatement ordinance.

• Approved ordinance for elected official expense reimbursement (all ayes)
• Approved OSLAD grant application for LeClaire Park retaining wall (all ayes)
• Approved $42,000 amendment to Chiodini Architects for RP Lumber Center interior design (all ayes)
• Approved RASE Board item for Whitley's Wishes Softball Tournament with fee waiver request (all ayes)
• Held food truck ordinance amending Chapter 82 and Appendix B (all ayes)
• Held ordinance abating educational impact fee

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will hold first readings on ordinances to amend food truck regulations and establish reimbursement procedures for elected officials, and will consider a $42,000 amendment to the Chiodini Architects agreement. The committee will also review the monthly permit report and items held from prior meetings, including the educational impact fee abatement.

• First reading: Ordinance amending Chapter 82 (Peddlers and Solicitors) and Appendix B (Zoning) regarding food trucks
• First reading: Ordinance enacting procedures for reimbursement of expenses for City elected officials
• Resolution authorizing application for OSLAD Grant Program from Illinois Department of Natural Resources
• Approval of amendment to Professional Services Agreement with Chiodini Architects in the amount of $42,000
• Approval of RASE Board item: Whitley's Wishes Softball Tournament on 10/01/21

Finance Committee

The Edwardsville Finance Committee is meeting to review and vote on several funding requests, including tourism grants for local events, a commercial building facade grant, and fee waivers for community events. They will also discuss a resolution for the Wildey Theatre to apply for a Shuttered Venue Operators Grant and an ordinance on reimbursing elected officials' expenses. The committee will forward approved items to the City Council.

• Tourism Fund Request: Edwardsville Public Library Book Festival, up to $1,750
• Tourism Fund Request: Route 66 Kicks Inc. Kicks 66 event, up to $4,000
• Commercial Building Façade Application: Julian and Gori Holdings LLC at 101 W. Schwarz St., up to $15,000
• Resolution authorizing Parks Department to apply for Shuttered Venue Operators Grant for Wildey Theatre
• Fee waivers for Whitley's Wishes Tournament, Halloween Parade, and Leclaire Parkfest

Finance Committee

The Edwardsville Finance Committee is meeting to discuss and potentially approve several funding requests and policy items, including tourism fund requests, a commercial building facade grant, a resolution for grant application, an ordinance on expense reimbursement, and multiple fee waivers. The committee will also receive reports from staff. Claims and the group health insurance fund report will be announced at the August 17 Council meeting.

• Tourism Fund Request: Edwardsville Public Library Book Festival, up to $1,750
• Tourism Fund Request: Route 66 Kicks Inc. Kicks 66 event, up to $4,000
• Commercial Building Façade Application: Julian and Gori Holdings LLC at 101 W. Schwarz St., up to $15,000
• Resolution to apply for Shuttered Venue Operations Grant for Wildey Theatre
• Fee waivers for Whitley's Wishes Tournament, Halloween Parade, and Leclaire Parkfest

The Edwardsville Finance Committee approved and forwarded to the City Council several funding requests and fee waivers, including $1,750 for the Edwardsville Book Festival, $4,000 for the Route 66 Kicks 66 event, a $15,000 commercial building facade grant for Julian and Gori Holdings LLC, and fee waivers for three community events. The committee also approved a resolution to apply for Shuttered Venue Operations Grant funds for the Wildey Theatre and an ordinance enacting procedures for reimbursing city elected officials' expenses. All motions passed unanimously with Burns, Warren, and Grant voting aye.

• Approved $1,750 tourism fund request for Edwardsville Book Festival (3-0)
• Approved $4,000 tourism fund request for Route 66 Kicks 66 event (3-0)
• Approved $15,000 Commercial Building Facade Application for Julian and Gori Holdings LLC at 101 W. Schwarz St. (3-0)
• Approved resolution to apply for Shuttered Venue Operations Grant funds for Wildey Theatre (3-0)
• Approved ordinance enacting procedures for reimbursement of city elected officials' expenses, first reading (3-0)
• Approved fee waiver for Whitley's Wishes Tournament, Oct 1-3, 2021 (3-0)
• Approved fee waiver for Halloween Parade by Ed-Glen Chamber of Commerce, Oct 31, 2021 (3-0)
• Approved fee waiver for Leclaire Parkfest by Friends of Leclaire, Aug 29, 2021 (3-0)

Historic Preservation Commission

The Historic Preservation Commission will consider three Certificates of Appropriateness: a new freestanding sign for the Edwardsville Public Library, a garage demolition at 207 McKinley, and new vinyl windows at 1013 Ruskin. They will also elect a Chair and Vice Chair and approve minutes from previous meetings.

• Edwardsville Public Library – new freestanding sign
• 207 McKinley – garage demolition
• 1013 Ruskin – new 4000 series double hung vinyl windows
• Election of Chair and Vice Chair
• Approval of minutes from May 12, June 9, and July 14, 2021

The Historic Preservation Commission approved three Certificates of Appropriateness: a new freestanding sign for the Edwardsville Public Library, demolition of a garage at 207 Vee, and replacement of windows at 10413 Ruskin with vinyl double-hung windows. The window replacement passed 5-1, with Bob Nickrent voting no. The election of Chair and Vice Chair was postponed to the September agenda.

• Approved new freestanding sign for Edwardsville Public Library (6-0)
• Approved garage demolition at 207 Vee (6-0)
• Approved vinyl window replacement at 10413 Ruskin (5-1)
• Postponed election of Chair and Vice Chair to September

Historic Preservation Commission

The Historic Preservation Commission will consider three Certificates of Appropriateness: a new freestanding sign for the Edwardsville Public Library, demolition of a garage at 207 McKinley, and installation of new 4000 series double hung vinyl windows at 1013 Ruskin. The commission will also elect a Chair and Vice Chair and approve minutes from previous meetings.

• New freestanding sign at Edwardsville Public Library
• Garage demolition at 207 McKinley
• New 4000 series double hung vinyl windows at 1013 Ruskin
• Election of Chair and Vice Chair
• Approval of minutes from May 12, June 9, and July 14 meetings

Public Safety Committee

The Edwardsville Public Safety Committee will consider a resolution approving an intergovernmental cooperation agreement with the Glen Carbon Fire Protection District for automatic mutual aid. The agenda also includes informational updates on police new hires, a promotion, fire captain testing, and equipment replacements, plus discussion items on noise ordinances, a crosswalk, and a behavioral medicine center.

• Resolution approving intergovernmental cooperation agreement with Glen Carbon Fire Protection District for automatic mutual aid
• Promotion of Mike Lybarger to Deputy Chief
• New hire updates in Police Department
• Captain's testing on Monday, August 16, 2021
• Discussion on crosswalk for North Main Street and East Union Street

The Public Safety Committee approved a resolution authorizing an intergovernmental cooperation agreement with the Glen Carbon Fire Protection District for automatic mutual aid, which is intended to reduce response times and potentially lower the city's ISO rating. The committee also approved the minutes from the July 13, 2021 meeting. Informational updates were provided on new police hires, a promotion, and fire department items, but no other formal actions were taken.

• Approved resolution for automatic mutual aid agreement with Glen Carbon Fire Protection District (3-0)
• Approved minutes from July 13, 2021 Public Safety Committee meeting (3-0)

Public Safety Committee

The Edwardsville Public Safety Committee will consider a resolution approving an automatic mutual aid agreement with the Glen Carbon Fire Protection District, which would automatically dispatch fire crews to certain incidents in each other's jurisdictions. The committee will also discuss a proposed noise ordinance limiting commercial lawn care hours, a crosswalk at North Main and East Union Streets, and updates on police and fire department personnel and equipment.

• Resolution approving intergovernmental agreement with Glen Carbon Fire Protection District for automatic mutual aid
• Discussion of draft noise ordinance restricting commercial lawn care hours (e.g., no Sunday service, Mon-Fri 8am-6pm, Sat 9am-5pm)
• Discussion of crosswalk for North Main Street and East Union Street
• Police Department: new hire updates and promotion of Mike Lybarger to Deputy Chief
• Fire Department: Captain's testing Aug 16, fire truck replacement and remounted ambulance updates

Ordinance Committee

The August 9, 2021 Ordinance Committee meeting has been cancelled because there are no items for discussion. The cancellation was announced by the Plan Commission chairman in a memo to committee members and city staff.

• Meeting cancelled due to lack of agenda items

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board is meeting to approve minutes and consider two event requests: the Edwardsville Wrestling Club 5K Race and Whitley's Wishes Softball Tournament. The agenda also includes recreation and program reports and a director's update.

• Edwardsville Wrestling Club 5K Race request (11/13/21, 8am-12pm)
• Whitley's Wishes Softball Tournament request (10/1/21)
• Approval of July 6 and July 12, 2021 meeting minutes

The board unanimously approved the Whitley's Wishes Softball Tournament to be held October 1-3, 2021, at Vadalebene Softball Fields. The event will include out-of-town teams, food, beer, and merchandise sales, with a fee waiver request to be submitted later. No other formal decisions were made; the rest of the meeting was updates on recreation programs and facility issues.

• Approved Whitley's Wishes Softball Tournament (unanimous)
• Approved July meeting minutes (unanimous)

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board will consider two event permit requests: the Edwardsville Wrestling Club 5K race on November 13 and the Whitley's Wishes softball tournament October 1-3. The board will also hear recreation and program reports and approve minutes from July meetings.

• Edwardsville Wrestling Club 5K race (11/13/21, 8am-12pm) permit request
• Whitley's Wishes Softball Tournament (10/1-10/3) at Vadalabene Fields with alcohol service and $50/day liquor license
• Approval of July 6 and July 12, 2021 meeting minutes
• Recreation report on youth and adult sports leagues, pickleball tournament, and splash pad operations
• Program report on fishing derby, Yoga in the Park, and Arts in City Park series

Board of Fire & Police Commissioners

The Edwardsville Board of Fire and Police Commissioners is meeting to approve minutes, hear updates on fire captain promotional testing, and discuss police hiring matters. The board will hold closed sessions to review background checks for two police candidates and consider a patrol replacement backfill due to a resignation. Fire captain written and assessment center exams are scheduled for August 16-17.

• Fire Captain Assessment Center Test scheduled August 16
• Fire Captain Written Exam scheduled August 17
• Closed session: background review for Police candidate Fischer
• Closed session: background review for Police candidate Bode
• Mayor letter on Police Patrol Replacement backfill due to Hodskins resignation

The Board of Fire & Police Commissioners approved the full-time probationary employment of Andrew Bode and Kelly Fisher with the Edwardsville Police Department. Both motions carried unanimously. The board also approved prior meeting minutes and received a presentation on fire captain promotional testing.

• Approved minutes of June 25, July 6, July 20, and July 21, 2021 meetings
• Removed conditional employment status for Andrew Bode and offered full-time probationary employment (unanimous)
• Removed conditional offer for Kelly Fisher and hired as full-time probationary patrol officer (unanimous)

City Council

The Edwardsville City Council will consider several public works items, including awarding a $2,317,485.77 contract for Chapman Street improvements and approving a $79,125 agreement for North Buchanan Street engineering. They will also vote on ordinances restructuring the Public Works Department and the Fire Department's Deputy Chief position, and a resolution adopting a city sustainability plan. The meeting includes routine approvals of minutes, claims, and committee reports.

• Award Chapman Street Improvements to Keller Construction for $2,317,485.77
• Professional Services Agreement with Oates Associates for $79,125 for North Buchanan Street Improvements
• Sole source purchase of Automated Metering System from Core and Main LP for $446,055.94
• Ordinance restructuring the Public Works Department
• Resolution adopting a Sustainability Plan

The Edwardsville City Council approved several contracts and ordinances, including a $2,317,485.77 Chapman Street improvement contract to Keller Construction, a $79,125 professional services agreement with Oates Associates for North Buchanan Street improvements, and a $446,055.94 sole source purchase for an automated metering system. The council also adopted a Sustainability Plan, restructured the Public Works Department, amended Fire Department deputy chief provisions, and approved a special use liquor license for a Dunlap Lake event. All votes were 6-0, with Alderwoman Grant absent.

• Approved Chapman Street Improvements to Keller Construction for $2,317,485.77 (6-0)
• Approved Professional Services Agreement with Oates Associates for $79,125 for North Buchanan Street Improvements (6-0)
• Approved Sole Source Resolution for Automated Metering System from Core and Main LP for $446,055.94 (6-0)
• Adopted Sustainability Plan for the City of Edwardsville (6-0)
• Approved ordinance restructuring Public Works Department (6-0)
• Approved ordinance amending Deputy Chief of Fire Department provisions (6-0)
• Approved Change Order #2 for RP Lumber Center Contract to SM Wilson & Co. for $31,771.24 (6-0)
• Approved Liquor License Class F (Special Use Permit) for Global Brew, Inc. at Dunlap Lake event (6-0)

City Council

The Edwardsville City Council will consider several public works contracts, including a $2.3 million award for Chapman Street improvements and a $79,125 agreement for North Buchanan Street engineering. The council will also vote on adopting a citywide Sustainability Plan and restructuring the Public Works Department. A closed session is scheduled to discuss real estate purchase or lease.

• Award Chapman Street Improvements to Keller Construction for $2,317,485.77
• Professional Services Agreement with Oates Associates for $79,125 for North Buchanan Street Improvements
• Sole source purchase of automated metering system from Core and Main LP for $446,055.94
• Ordinance restructuring the Public Works Department
• Resolution adopting the City of Edwardsville Sustainability Plan

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several ordinances, including restructuring the Public Works Department, amending Fire Department deputy chief rules, and abating the educational impact fee. It will also review a change order for the RP Lumber Center contract and discuss adopting a sustainability plan. New business includes discussions on food truck, landscape, and parking regulations.

• Ordinance restructuring Public Works Department
• Ordinance related to Deputy Chief of Fire Department
• Ordinance abating Educational Impact Fee
• Change Order #2 for RP Lumber Center contract to SM Wilson & Co. for $31,771.24
• Resolution to adopt a Sustainability Plan

The Administrative and Community Services Committee voted unanimously to forward to the City Council an ordinance restructuring the Public Works Department, which eliminates the Office of Economic and Community Development and moves its director role into Public Works. It also approved forwarding an ordinance removing the Deputy Fire Chief from an appointed position, and a resolution adopting a Sustainability Plan. The committee held the Educational Impact Fee abatement ordinance until September 2, 2021, at the request of school officials. No public comment was received.

• Approved forwarding ordinance restructuring Public Works Dept. (all ayes)
• Approved forwarding ordinance on Deputy Fire Chief position (all ayes)
• Held Educational Impact Fee abatement until Sept. 2, 2021 (all ayes)
• Approved Change Order #2 for RP Lumber Center, $31,771.24 (all ayes)
• Approved forwarding Sustainability Plan resolution (all ayes)

Administrative & Community Services Committee

The Administrative & Community Services Committee is meeting to consider several ordinances, including restructuring the Public Works Department, changing the Deputy Fire Chief's appointment status, and abating the Educational Impact Fee. They will also review a change order for the RP Lumber Center and discuss a sustainability plan, food truck regulations, and other items.

• Ordinance restructuring Public Works Department, moving Economic Development Director under City Planner
• Ordinance removing Mayor's appointment of Deputy Fire Chief
• Ordinance abating Educational Impact Fee
• Change Order #2 for RP Lumber Center contract to SM Wilson & Co. for $31,771.24
• Resolution adopting a Sustainability Plan for the City

Firefighters' Pension Board

The Edwardsville Firefighters' Pension Board is meeting to handle routine business, including approving minutes, receiving reports, and hearing presentations from investment and legal service providers. No unfinished business is listed, and the agenda is largely procedural.

• Lauterbach and Amen presentation by A.J. Weber and Todd Schroeder
• Investment action discussion with Mission Wealth
• Puchalski Goodloe Marzullo, LLP cost of service report
• FPIF update

The board approved several actions to prepare for consolidation into the statewide fund, including moving $300,000 from equities to cash, redirecting property tax receipts, and closing a money market account. It also approved paying a $2,321.68 legal bill and keeping Jerry Marzullo as attorney after his firm disbanded. All votes were 4-0.

• Approved moving $300,000 from equities to BMO Harris cash account (4-0)
• Authorized redirecting property tax receipts to BMO Harris cash account (4-0)
• Approved closing fidelity money market account by Sept 30, 2021 (4-0)
• Approved $2,321.68 payment to Puchalski, Goodloe, Marzullo LLP (4-0)
• Approved Jerry Marzullo as board attorney (4-0)
• Approved Exhibits A, B, C for FPIF consolidation (4-0)

Public Services Committee

The Public Services Committee is deciding on several infrastructure items, including awarding a $2,317,485.77 contract to Keller Construction for Chapman Street improvements, approving a $79,125 engineering agreement with Oates Associates for North Buchanan Street work, and authorizing a $446,055.94 sole-source purchase of an automated metering system from Core and Main LP. The committee will also consider a supplemental resolution for preliminary engineering on North Buchanan Street. These are action items that will be forwarded to the City Council for final approval.

• Award Chapman Street Improvements to Keller Construction for $2,317,485.77
• Approve $79,125 professional services agreement with Oates Associates for North Buchanan Street improvements
• Approve supplemental resolution for North Buchanan Street preliminary engineering (Section 17-00110-00-RS)
• Authorize sole-source purchase and installation of automated metering system from Core and Main LP for $446,055.94
• Approve minutes from July 13, 2021 meeting

Public Services Committee

The Public Services Committee will consider approving several infrastructure items, including a $2.3 million contract for Chapman Street improvements, a $79,125 engineering agreement for North Buchanan Street, and a $446,055 sole-source purchase of an automated metering system. The committee will also vote on a supplemental resolution for North Buchanan Street engineering and approve minutes from the previous meeting.

• Award Chapman Street Improvements to Keller Construction for $2,317,485.77
• Professional Services Agreement with Oates Associates for $79,125.00 for North Buchanan Street Improvements
• Sole Source Resolution for Automated Metering System from Core and Main LP for $446,055.94
• Supplemental Resolution for Preliminary Engineering for North Buchanan Street Improvements (Section 17-00110-00-RS)

The Public Services Committee forwarded several items to the City Council for consideration, including a $2,317,485.77 contract for Chapman Street improvements and a $79,125 professional services agreement for North Buchanan Street engineering. All votes were unanimous (3-0). The committee also recommended approval of supplemental Motor Fuel Tax funds for North Buchanan Street and a sole source resolution for an automated water metering system.

• Recommended approval of July 13, 2021 minutes (3-0)
• Recommended supplemental Motor Fuel Tax resolution for North Buchanan Street improvements (3-0)
• Recommended $79,125 professional services agreement with Oates Associates for North Buchanan Street engineering (3-0)
• Recommended awarding Chapman Street improvements to Keller Construction for $2,317,485.77 (3-0)
• Recommended sole source resolution for automated metering system from Core and Main LP for $446,055.94 (3-0)

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to discuss several items, including a presentation on pollinator pathways, the 50/50 cost-share tree program, long-term goals and budgeting, and a proposed list of trees to amend the city's prohibited and recommended street tree ordinances. They will also receive an update on the Emerald Ash Borer situation. Public comments can be submitted by phone or email.

• Presentation by Abby Schwent of the Children's Museum on pollinator pathways
• Discussion of 50/50 cost share tree program
• Proposed list of trees to amend ordinance 1228.16(b) Prohibited Trees and Appendix A Section 3-2.1(i) 2) Recommended Street Trees
• Emerald Ash Borer update
• Public comment via phone 618-307-1715 or email [email protected]

The Beautification & Tree Commission approved increasing the 50/50 cost-share tree program reimbursement from $75 to $100 per applicant, effective September 1, 2021. The commission also approved the June minutes and discussed pollinator pathways, a proposed tree list amendment, and an Emerald Ash Borer outreach update. Long-term goals and budgeting were tabled until the August meeting.

• Approved June minutes (all in favor)
• Approved raising tree reimbursement from $75 to $100, effective Sept. 1, 2021 (all in favor)
• Tabled long-term goals and strategic planning/budgeting until August meeting

Ordinance Committee

The Edwardsville Ordinance Committee is meeting to handle routine items and discuss an amendment to Section 1248, which concerns the scope of regulations for short-term rentals. The agenda includes public comment, approval of prior minutes, and old business, with the short-term rental amendment as the only substantive item. No other new business is listed.

• Amendment to Section 1248 — Scope of Regulations (Short-Term Rentals)
• Approval of minutes from July 12, 2021 meeting
• Public comment period

The Ordinance Sub-Committee discussed a proposed amendment to Section 1248 (Scope of Regulations) regarding short-term rentals, covering definitions, rental thresholds, and enforcement. The committee voted unanimously to forward the amendment to the Plan Commission with the discussed changes. No public comment was received, and no other new business was considered.

• Approved minutes from July 12, 2021 meeting (all ayes)
• Forwarded short-term rental ordinance amendment to Plan Commission (4-0)

Ordinance Committee

The Edwardsville Ordinance Committee is meeting to discuss an amendment to Section 1248, which governs short-term rentals. The agenda includes public comment, approval of minutes, and old business, with the short-term rental amendment as the main item. The amendment would define terms like 'short-term rental,' 'owner,' 'owner occupied,' and 'non-owner occupied.'

• Amendment to Section 1248 – Scope of Regulations (Short-Term Rentals)
• Approval of minutes from July 12, 2021 meeting
• Public comment period

Land Use

The Edwardsville Land Use Committee is meeting to review two land use cases: a PUD development plan for Midwest Petroleum and a preliminary subdivision plat for Bluff Falls. The committee will also consider approval of the June 17, 2021 meeting minutes and take public comment.

• Case 2021-22: Midwest Petroleum PUD Development Plan (developer: Midwest Petroleum Co., engineer: Cochran Engineering)
• Case 2021-32: Bluff Falls Preliminary Subdivision Plat (developer: Crevo Capital, engineer: TWM)
• Public comment period
• Approval of June 17, 2021 meeting minutes

The Edwardsville Plan Commission tabled the Midwest Petroleum PUD development plan (Case 2021-22) for a proposed convenience store and car wash at the I-55 and Route 143 intersection, after the developer sought 18 variances from the I-55 Development Code. The commission approved the preliminary subdivision plat for the Bluff Falls development (Case 2021-32), a 121-lot single-family residential subdivision on New Poag Road, with a condition for more detailed drainage information as the project moves forward.

• Tabled Midwest Petroleum PUD development plan (Case 2021-22) (4-0)
• Approved Bluff Falls preliminary subdivision plat (Case 2021-32) with more detailed drainage info required (3-0, 1 abstention)
• Approved minutes of June 17, 2021 (3-0, 1 abstention)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to conduct closed-session interviews for lateral police candidates, compile results, and approve a hiring list for probationary lateral patrol officers. They will also discuss a mayor's letter regarding police patrol replacement due to resignation and promotions. The meeting includes routine items like public comment, minutes approval, and communications from fire and police departments.

• Closed session for lateral police candidate interviews
• Compile results and approve hiring list for probationary lateral patrol officers
• Mayor letter on police patrol replacement backfill due to resignation and promotions
• Public comment period
• Approval of minutes

The Board of Fire & Police Commissioners held a special meeting and, after closed-session oral interviews, voted to extend conditional offers of employment to two applicants for lateral entry to the rank of Probationary Patrol Officer. The motion carried unanimously. The applicants were Luke Whalen and Germain Martinez-Garcia, ranked by interview scores of 32.0 and 31.6 respectively.

• Approved conditional offers of employment to Luke Whalen and Germain Martinez-Garcia for Probationary Patrol Officer (lateral entry) (unanimous)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including public comment, approval of minutes, and reports from fire and police departments. The main item is a closed session to interview lateral police candidates. The agenda is otherwise procedural.

• Closed session for lateral police candidate interviews
• Public comment period
• Approval of minutes
• Fire and police communications

The Board of Fire & Police Commissioners held a special closed meeting on July 20, 2021, to conduct oral interviews for lateral entry to the rank of Probationary Patrol Officer. They interviewed the first three of six applicants: Germain Martinez-Garcia, Matthew Korn, and Kenneth Lutz. The board then voted to suspend the meeting until 5:00 p.m. on July 21, 2021, to interview the remaining three applicants. No other decisions were made.

• Adjourned to closed session to conduct oral interviews for lateral entry (motion by Hughes, second by Harris)
• Interviewed first three applicants: Germain Martinez-Garcia, Matthew Korn, Kenneth Lutz
• Suspended closed meeting until July 21, 2021, 5:00 p.m. to interview remaining three applicants (motion by Hughes, second by Harris)

City Council

The Edwardsville City Council is meeting to consider routine reports, consent agenda items, and several resolutions and ordinances. Key actions include appointing a new police director, approving over $2.1 million in claims, and awarding contracts for street and water projects. The agenda also includes first readings of ordinances on public works restructuring and fire department deputy chief, plus an ordinance to abate educational impact fees.

• Appointment of Deputy Chief Michael Fillback to Director of Police
• Claims totaling $2,168,993.29
• Professional services agreement with SMS Engineers for $149,000 for East High Street and North Kansas Street resurfacing and water main replacement
• Purchase of two International dump trucks for $272,118.03
• Ordinance abating educational impact fee (first reading)

The Edwardsville City Council approved the consent agenda, claims totaling $2,068,935.59 (including library claims), and several contracts for road work, dump trucks, and water main improvements. They also established a Bicycle and Pedestrian Advisory Committee and approved multiple liquor licenses and event permits. All votes were unanimous except for a few abstentions by Alderman Morrison and Alderman Krause on specific items.

• Approved consent agenda including minutes, reports, and liquor license for Knights of Columbus (7-0)
• Approved claims of $2,019,102.38 regular plus $149,833.21 library, total $2,068,935.59 (7-0)
• Approved $149,000 professional services agreement with SMS Engineers for East High/North Kansas street resurfacing and water main replacement (7-0)
• Approved purchase of two International dump trucks for $272,118.03 from Rush Truck Centers (7-0)
• Awarded Rock Hill Court water main improvements to Korte and Luitjohan Contractors for $134,850.00 (7-0)
• Awarded 2021 traffic signal painting to Thomas Industrial Coatings for $59,072.00 (7-0)
• Approved ordinance establishing Bicycle and Pedestrian Advisory Committee (7-0)
• Approved tourism fund requests: $8,000 for Rotary Criterium (6-0, Morrison abstained) and $8,000 for Edwardsville Art Fair (7-0)

City Council

The Edwardsville City Council is meeting to consider a range of items including the formal appointment of Deputy Chief Michael Fillback as Director of Police, several public works contracts for street resurfacing and water main replacements, and multiple liquor license approvals. The agenda also includes first readings of ordinances on public works restructuring, fire deputy chief, and abating the educational impact fee, as well as a second reading to establish a bicycle and pedestrian advisory committee. The meeting will also review monthly financial and activity reports and consider tourism fund requests.

• Appointment of Deputy Chief Michael Fillback to Director of Police
• Professional services agreement with SMS Engineers, Inc. for $149,000 for resurfacing and water main replacement on East High Street and North Kansas Street
• Purchase of two International dump trucks for $272,118.03
• Award Rock Hill Court Water Main Improvements to Korte and Luitjohan Contractors, Inc. for $134,850.00
• Tourism fund requests: $8,000 each for Rotary Criterium and Edwardsville Art Fair

Edwardsville SIUE Community Destination Group

The Edwardsville SIUE Community Destination Group is meeting to review minutes and hear sub-committee reports, including a financial update, the Springboard program, an art contest for the Edwardsville Arts Center's 20th anniversary, and SIUE's return to the Goshen Market. The group will also discuss new community traditions and ideas for bringing campus and community together. The agenda is largely routine, with no major decisions or votes listed.

• Financial report by Cary
• Springboard update by Chad
• 20th Anniversary of the Edwardsville Arts Center Art Contest by Missy/Chad
• SIUE back at the Goshen Market by Chad/Karen
• Rotary Student of the Month by Kelly Jo

The group approved the May minutes unanimously. Cary reported the fiscal year started with $12,000, paid $91 to Brandon Rice and $603 to Casual Tees, leaving a balance of $11,306. The group discussed several upcoming events, including the final Springboard session on July 22, the Edwardsville Arts Center banner contest, and a tentative Hashbrown Huddle date of October 1. No substantive policy decisions were made; most items were informational or set for future discussion.

• Approved May minutes (all in favor)
• Noted financial balance of $11,306 after payments
• Agreed not to spend $2,000 plus brackets to display banners on campus
• Set tentative Hashbrown Huddle date for October 1, 2021
• Agreed to discuss SIUE Family Weekend promotion and scavenger hunt at next meeting
• Scheduled next meeting for August 17, 2021 at 6 pm

Plan Commission

The Edwardsville Plan Commission's July 19, 2021 meeting has been cancelled. The only case scheduled for the meeting was withdrawn, and there were no old business items ready for discussion.

• Meeting cancelled due to withdrawal of the only case
• No old business items to discuss

Cool Cities Initiative Advisory Committee

The committee will review updates on the BYO Glen-Ed project and the Edwardsville Sustainability Plan. Discussion items also include bicycle advocacy, recycling booths, and potential pollinator gardens in city parks.

• Update on BYO Glen-Ed and City Ordinance
• Planning Committee for New Firehouse
• Adoption of Edwardsville Sustainability Plan
• Bicycle Advocacy Initiative
• Pollinator Garden(s) in City Parks

The Cool Cities Advisory Committee met and discussed several ongoing initiatives. They agreed to recommend that the contract for the new firehouse require LEED certification, after noting a previous recommendation was not implemented. The committee also discussed updates on the BYO ordinance, the upcoming adoption of the Edwardsville Sustainability Plan, and plans for pollinator gardens.

• Approved minutes from June 22, 2021
• Agreed to recommend LEED certification be written into the new firehouse contract
• Discussed BYO ordinance complaints and Target discount
• Noted Sustainability Plan vote at ACS July 29 and City Council August 3
• Noted Bicycle and Pedestrian committee ordinance approval expected Tuesday
• Planned Recycling Information Booth at EAC Art Fair
• Discussed pollinator garden ideas for Joe Glik Park
• Adjourned at 7:00 pm

Finance Committee

The Edwardsville Finance Committee is meeting to consider several funding and legal items, including two tourism fund requests, two property tax appeal interventions, and a commercial building façade grant. The committee will also receive reports on group health insurance and claims, which will be formally announced at the July 20 City Council meeting.

• Tourism Fund Request from Edwardsville Rotary Club for Busey Bank Rotary Criterium Festival, up to $8,000 for FY 2021-2022
• Tourism Fund Request from Edwardsville Art Center for Edwardsville Art Fair, up to $8,000 for FY 2021-2022
• Resolution to intervene in property tax appeal (PTAB Docket No. 20-00175, Hershey Foods Corp, 100 C Enterprise Drive)
• Resolution to intervene in property tax appeal (PTAB Docket No. 20-00174, NP Edwardsville LLC, 1 Gateway Commerce Center Dr. W)
• Commercial Building Façade Application for The Corner Tavern, 1013 N. Main Street, up to $2,749.63

Finance Committee

The Edwardsville Finance Committee will review routine items and act on several funding requests, including tourism grants for local events, property tax appeal interventions, and a building façade grant. The group health insurance fund report and claims amounts will be announced at the July 20 City Council meeting.

• Tourism Fund Request from Edwardsville Rotary Club for Busey Bank Rotary Criterium Festival, up to $8,000 for FY 2021-2022
• Tourism Fund Request from Edwardsville Art Center for Edwardsville Art Fair, up to $8,000 for FY 2021-2022
• Resolution to intervene in property tax assessment appeal for 100 C Enterprise Drive
• Resolution to intervene in property tax assessment appeal for 1 Gateway Commerce Center Dr. W
• Commercial Building Façade Application for The Corner Tavern at 1013 N. Main Street, up to $2,749.63

The Finance Committee approved and forwarded to the City Council several items, including tourism fund requests for the Edwardsville Rotary Club's Busey Bank Rotary Criterium Festival and the Edwardsville Art Center's Art Fair, each up to $8,000 for fiscal year 2021-2022. It also approved resolutions to intervene in property tax assessment appeals for 100 C Enterprise Drive and 1 Gateway Commerce Center Dr. W, and a commercial building facade application for The Corner Tavern at 1013 N. Main Street, not to exceed $2,749.63. The committee approved the minutes of the June 24, 2021 meeting. No public comment was made, and no old business was discussed.

• Approved minutes of June 24, 2021 Finance Committee meeting.
• Approved and forwarded to Council a Tourism Fund Request for Edwardsville Rotary Club's Busey Bank Rotary Criterium Festival, up to $8,000 for FY 2021-2022.
• Approved and forwarded to Council a Tourism Fund Request for Edwardsville Art Center's Art Fair, up to $8,000 for FY 2021-2022.
• Approved and forwarded to Council a Resolution Authorizing Intervention in a Property Tax Assessment Appeal for 100 C Enterprise Drive.
• Approved and forwarded to Council a Resolution Authorizing Intervention in a Property Tax Assessment Appeal for 1 Gateway Commerce Center Dr. W.
• Approved and forwarded to Council a Commercial Building Facade Application for The Corner Tavern at 1013 N. Main Street, up to $2,749.63.

Administrative & Community Services Committee

The Administrative and Community Services Committee will hold first readings on ordinances to restructure the Public Works Department, amend the Fire Department's Deputy Chief provisions, and abate the Educational Impact Fee. The committee will also discuss food trucks and a vacant structure registration program, and consider approving several event permits.

• Ordinance restructuring Public Works Department (first reading)
• Ordinance amending Deputy Chief of Fire Department provisions (first reading)
• Ordinance abating Educational Impact Fee (first reading)
• Resolution approving IDOT temporary highway closure for Rotary Criterium
• Approval of RASE Board items: Homecoming Parade, Leclaire Parkfest, Halloween Parade

The Administrative and Community Services Committee forwarded several items to the City Council, including ordinances to restructure the Public Works Department, change the Fire Deputy Chief appointment, and abate the Educational Impact Fee. It also approved a resolution for the Rotary Criterium road closure and endorsed RASE board event approvals, including fee waivers for some events. No items were held in committee, and discussions on short-term rentals, food trucks, and vacant structures were held without formal action.

• Approved minutes from July 1, 2021 ACS meeting (all ayes)
• Approved ordinance establishing Bicycle and Pedestrian Advisory Committee (all ayes)
• Approved ordinance restructuring Public Works Department (all ayes)
• Approved ordinance making Deputy Fire Chief non-mayoral appointment (all ayes)
• Approved ordinance abating Educational Impact Fee (all ayes)
• Approved resolution for IDOT temporary closure for Rotary Criterium (all ayes)
• Approved RASE board items: Homecoming Parade, Leclaire Parkfest (2 ayes, 1 abstain), Halloween Parade (all ayes)
• Approved motion to discuss Vacant Structure Registration Program under New Items (all ayes)

Administrative & Community Services Committee

The Administrative & Community Services Committee will discuss restructuring the Public Works Department, creating a Bicycle and Pedestrian Advisory Committee, and other items. They will also consider abating the Educational Impact Fee and approving event permits.

• Ordinance restructuring Public Works Department (first reading)
• Ordinance establishing Bicycle and Pedestrian Advisory Committee (second reading)
• Ordinance abating Educational Impact Fee (first reading)
• Resolution approving IDOT temporary highway closure for Rotary Criterium
• Approval of RASE Board items: Homecoming Parade, Leclaire Parkfest, Halloween Parade

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will review four Certificates of Appropriateness for exterior changes to historic properties, including new siding, a sign, and a remodel. The commission will also elect a new chair and vice chair, discuss objectives, and accept a resignation.

• 1214 Emerson – new siding
• 1400 S. Louis Street (Woodlawn Cemetery) – new sign
• 210 Franklin Ave – new siding on garage
• 856 Hale Ave – exterior remodel
• Election of Chair and Vice Chair

The Historic Preservation Commission approved four Certificates of Appropriateness (COAs) by unanimous 7-0 votes: new siding at 1214 Emerson (with condition of 4-inch trim), a new sign at Woodlawn Cemetery (1400 S. Louis Street), new garage siding at 210 Franklin Ave, and an exterior remodel at 856 Hale Ave (with .044-inch siding and trim). The commission also discussed the resignation of Tom May, postponed the election of a new chair and vice chair, and tabled approval of May and June minutes to the August meeting.

• Approved COA for 1214 Emerson (new siding) with condition of 4-inch trim around doors and windows, 7-0.
• Approved COA for 1400 S. Louis Street (Woodlawn Cemetery) new sign, 7-0.
• Approved COA for 210 Franklin Ave (new garage siding), 7-0.
• Approved COA for 856 Hale Ave (exterior remodel) with .044-inch siding and trim, 7-0.
• Accepted resignation of Tom May; letter of thanks to be drafted by staff.
• Postponed election of chair and vice chair; John Hackett volunteered as nominating committee of one.
• Postponed approval of May and June minutes to August meeting.
• No staff-approved COAs, expenditures, or correspondence reported.

Public Services Committee

The Edwardsville Public Services Committee is meeting to approve several infrastructure contracts, including road resurfacing, water main improvements, and equipment purchases. The agenda includes approval of professional services and construction contracts with specific dollar amounts, as well as purchase of two dump trucks. Public comment and approval of prior meeting minutes are also on the agenda.

• Approval of $149,000 professional services agreement with SMS Engineers, Inc. for resurfacing and water main replacement on East High Street and North Kansas Street
• Purchase of two International dump trucks from Rush Truck Centers, Inc. for $272,118.03 through a state joint purchasing contract
• Award of Rock Hill Court Water Main Improvements to Korte and Luitjohan Contractors, Inc. for $134,850.00
• Award of 2021 Traffic Signal Painting to Thomas Industrial Coatings, Inc. for $59,072.00

The Public Services Committee unanimously recommended approval of a $149,000 professional services agreement with SMS Engineers, Inc. for resurfacing and water main replacement design on East High Street and North Kansas Street. The committee also approved the purchase of two dump trucks, a water main improvement project, and a traffic signal painting contract. All items were forwarded to the City Council for final consideration.

• Approved $149,000 professional services agreement with SMS Engineers, Inc. for East High Street resurfacing and water main replacement design (2-0)
• Approved purchase of two International dump trucks for $272,118.03 from Rush Truck Centers, Inc. (2-0)
• Approved award of Rock Hill Court Water Main Improvements to Korte and Luitjohan Contractors, Inc. for $134,850.00 (2-0)
• Approved award of 2021 Traffic Signal Painting to Thomas Industrial Coatings, Inc. for $59,072.00 (2-0)

Public Services Committee

The Edwardsville Public Services Committee will consider approving several contracts, including a $149,000 professional services agreement with SMS Engineers for resurfacing and water main replacement on East High Street and North Kansas Street, and the purchase of two dump trucks for $272,118.03. The committee will also vote on awarding contracts for water main improvements on Rock Hill Court and traffic signal painting. These are action items that will be forwarded to the City Council for final approval.

• Approval of $149,000 agreement with SMS Engineers for East High Street and North Kansas Street resurfacing and water main replacement
• Purchase of two International dump trucks for $272,118.03 from Rush Truck Centers
• Award of $134,850.00 contract to Korte and Luitjohan Contractors for Rock Hill Court water main improvements
• Award of $59,072.00 contract to Thomas Industrial Coatings for 2021 traffic signal painting

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to receive updates on new police hires and challenges facing law enforcement, as well as fire department training and equipment. They will also discuss the Esic neighborhood speeding issue, vandalism at the Watershed, and noise ordinances. The meeting includes public comment and approval of prior minutes.

• Update on new hires for Police Officer and Community Service Officer
• Overview of potential challenges facing the PD and law enforcement
• Trench Rescue Operations Training and Lucas CPR Device Demonstration
• Update on Esic neighborhood speeding issue
• Discussion of vandalism at the Watershed and noise ordinances

The Public Safety Committee approved the minutes from its June 8, 2021 meeting. The police department reported new hires, including a police officer and a community service officer, and the fire department discussed training and equipment. No formal decisions were made on the informational and discussion items.

• Approved the minutes from the June 8, 2021 Public Safety Committee meeting.
• Heard an update on new police hires, including officer Justin Benton and a conditional offer for a CSO position.
• Discussed police department challenges and training expansion.
• Heard about trench rescue training and a Lucas CPR device demonstration.
• Discussed speeding issues in the Esic neighborhood.
• Discussed vandalism at the Watershed and noise ordinance concerns.

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to receive informational updates from the Police and Fire Departments, including new police and community service officer hires, challenges facing law enforcement, trench rescue training, and a CPR device demonstration. The committee will also discuss the Esic neighborhood speeding issue, vandalism at the Watershed, and noise ordinances. The agenda is primarily informational and discussion-based, with no formal action items listed.

• Update on new hires for Police Officer and Community Service Officer
• Overview of potential challenges facing the police department and law enforcement
• Trench Rescue Operations Training and Lucas CPR Device Demonstration
• Discussion: Esic neighborhood speeding issue
• Discussion: Vandalism at the Watershed and Noise Ordinances

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board is meeting to approve minutes and consider requests for three upcoming events: the Edwardsville High School Homecoming Parade, Leclaire Parkfest, and the Edwardsville Halloween Parade. The agenda also includes recreation and program reports and a director's update.

• Approval of June 1, 2021 regular meeting minutes
• Edwardsville High School Homecoming Parade (9/29/21)
• Friends of Leclaire - Leclaire Parkfest (10/17/21)
• Ed Glen Chamber of Commerce - Edwardsville Halloween Parade (10/31/21)

The Recreation, Arts, and Special Events Board approved three events: the Edwardsville High School Homecoming Parade (Sept. 29, 2021), Friends of Leclaire's Parkfest, and the Edwardsville Halloween Parade. Fee waivers for Parkfest and Halloween Parade were requested and approved by the board, but require further approval from ACS. All motions passed unanimously.

• Approved EHS Homecoming Parade 2021, no changes, Sept. 29 (unanimous)
• Approved Friends of Leclaire Parkfest, including fee waiver request (unanimous)
• Approved Edwardsville Halloween Parade, including fee waiver request (unanimous)

Ordinance Committee

The Edwardsville Ordinance Committee will discuss proposed amendments to city codes regarding short-term rentals and height variances. The meeting includes public comment and approval of prior minutes.

• Discussion of amendment to Section 1248 (Scope of Regulations) on short-term rentals
• Discussion of amendment to Section 1244.02.03 (Limits of Variations) on height variance
• Approval of minutes from October 12, 2020 meeting

The Ordinance Sub-Committee discussed a draft ordinance to regulate short-term rentals (like Airbnb), dividing them into owner-occupied (Type A) and non-owner-occupied (Type B) categories with proposed caps of 30 each. The committee tabled the ordinance to allow more time for review and suggested changes. Separately, the committee approved a proposed amendment to allow height variances.

• Tabled short-term rental ordinance for further review (all ayes)
• Approved amendment to Section 1244.02.03 allowing height variance applications (all ayes)
• Approved minutes from October 12, 2020 meeting (all ayes)

Ordinance Committee

The Edwardsville Ordinance Committee will discuss proposed amendments to zoning regulations, specifically Section 1248 on short-term rentals and Section 1244.02.03 on height variances. The meeting includes approval of minutes from a prior meeting and public comment. No final decisions are expected; this is a discussion item.

• Amendment to Section 1248 – Scope of Regulations (Short-Term Rentals)
• Amendment to Section 1244.02.03 – Limits of Variations (Height Variance)
• Approval of minutes from October 12, 2020 meeting

Recreation, Arts, & Special Events Board

The Recreation, Arts, & Special Events Board will review upcoming event and facility requests. The agenda includes reports from the Director and updates on recreation and programs.

• Edwardsville High School - Homecoming Parade (9/29/21)
• Ed Glen Chamber of Commerce - Edwardsville Halloween Parade (10/31/21)
• Friends of Leclaire - Leclaire Parkfest (10/17/21)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and receiving updates on fire captain promotions. The main items are a closed session to review a police candidate's background and finalizing interview questions for a lateral police hire.

• Closed session to review employment background investigation for police candidate Funk
• Review and finalize police lateral hire interview questions
• Fire captains promotional testing update
• Approval of minutes from June 25, 2021

The Board of Fire & Police Commissioners rescinded the conditional employment offer to probationary candidate Kirsten Funk after reviewing a background investigation in closed session. They also approved the June 25, 2021 special meeting minutes with a title correction, and finalized the Police Lateral Hire Interview Questions. No public comments were received.

• Approved the June 25, 2021 special meeting minutes, removing the word 'Deputy' from Chief Michael Fillback's title.
• Rescinded the conditional offer of employment to candidate Kirsten Funk.
• Finalized the Police Lateral Hire Interview Questions after review.
• Adjourned to closed session and reconvened in open session to discuss the background investigation.

City Council

The Edwardsville City Council is meeting to consider a range of items including appointments, liquor licenses, contract awards, and development resolutions. Key actions include approving several public works contracts, a downtown study, and special use permits. The agenda also includes a closed session for employee matters.

• Award 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. for $77,499.00
• Award Snider Drive Storm Sewer Replacement Contract to Keller Construction, Inc. for $124,759.20
• Approve Professional Services Agreement with Horner & Shifrin, Inc. for $140,566 for Downtown Promenade & Parking Study
• Approve Special Use Permit for Walk Up Retail Service Establishment at 447 South Buchanan Street
• Approve Special Use Permit for Dwelling Unit on First Floor at 529 St. Louis Street

The Edwardsville City Council approved the appointment of Deputy Chief Michael Fillback as the new Director of Police, along with payroll recommendations from closed session. The council also approved multiple contracts, including a $77,499 sidewalk contract, a $124,759.20 storm sewer replacement, and a $140,566 downtown study, as well as several liquor licenses and special use permits. All votes were unanimous except for one 4-3 vote on a grant application for a trail segment along State Highway 159.

• Approved appointment of Deputy Chief Michael Fillback as Director of Police (7-0)
• Approved payroll recommendations from closed session (7-0)
• Approved 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. for $77,499 (7-0)
• Approved Snider Drive Storm Sewer Replacement Contract to Keller Construction, Inc. for $124,759.20 (7-0)
• Approved Professional Services Agreement with Horner & Shifrin, Inc. for $140,566 for Downtown Promenade & Parking Study (7-0)
• Approved liquor licenses for Bann Thai, Wang Gang Asian, and Recess Brewing (7-0 each)
• Approved resolution for Metro East Park and Recreation District grant for trail segment along State Highway 159 (4-3)
• Approved ordinance establishing Bicycle and Pedestrian Advisory Committee (7-0)

City Council

The Edwardsville City Council will consider a range of items including a presentation on the Cool Cities Committee's Sustainability Plan, appointments to the Human Relations Committee, several liquor licenses, and multiple public works contracts. The agenda also includes resolutions for development plans, special use permits, and a bicycle and pedestrian advisory committee, along with a closed session for employee matters.

• 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. - $77,499.00
• Snider Drive Storm Sewer Replacement Contract to Keller Construction, Inc. - $124,759.20
• Professional Services Agreement with Horner & Shifrin, Inc. for Downtown Promenade & Parking Study - $140,566
• Purchase of One Ice Resurfacer and Associated Equipment Not to Exceed $156,369.45
• Special Use Permit for a Walk Up Retail Service Establishment at 447 South Buchanan Street

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several land-use items, including resolutions authorizing the Pfarm at East Union PUD Development Plan and an amendment to the Edwardsville Town Center PUD, as well as special use permits for 447 S Buchanan Street and 529 St. Louis Street. They will also discuss an ordinance to establish a Bicycle and Pedestrian Advisory Committee and a resolution to purchase an ice resurfacer for up to $156,369.45. The agenda includes routine items like minutes approval, correspondence, and board minutes, plus a discussion on short-term rentals.

• Resolution authorizing Pfarm at East Union PUD Development Plan
• Resolution authorizing Edwardsville Town Center PUD Amendment
• Special use permit for walk-up retail at 447 S Buchanan Street
• Special use permit for dwelling unit on first floor at 529 St. Louis Street
• Purchase of ice resurfacer not to exceed $156,369.45

The Administrative and Community Services Committee voted unanimously to forward all seven agenda items to the full City Council. These include the Pfarm at East Union PUD development plan, an amendment to the Edwardsville Town Center PUD, two special use permits, an ordinance creating a Bicycle and Pedestrian Advisory Committee, and a resolution to purchase an ice resurfacer. No items were held in committee, and no public comment was made.

• Approved forwarding the Pfarm at East Union PUD Development Plan to Council.
• Approved forwarding the Edwardsville Town Center PUD Amendment to Council.
• Approved forwarding a Special Use Permit for 447 S. Buchanan St. to Council.
• Approved forwarding a Special Use Permit for 529 St. Louis St. to Council.
• Approved forwarding an ordinance establishing a Bicycle and Pedestrian Advisory Committee to Council.
• Approved forwarding a resolution to purchase an ice resurfacer (not to exceed $156,369.45) to Council.
• Approved forwarding minutes from the June 10, 2021 ACS meeting to Council.

Administrative & Community Services Committee

The Edwardsville Administrative & Community Services Committee is reviewing several land-use items forwarded from the Plan Commission and Zoning Board of Appeals, including two planned unit developments, two special use permits, and a resolution to create a bicycle and pedestrian advisory committee. The committee will also consider a resolution to purchase an ice resurfacer for up to $156,369.45. These items are recommendations to the City Council, which will meet on July 6, 2021.

• Resolution authorizing the Pfarm at East Union PUD Development Plan (14 single-family homes on 1.81 acres at 134 East Union Street)
• Resolution authorizing an amendment to the Edwardsville Town Center Planned Unit Development (adding cross access easement to Lots 1A and 1B)
• Special use permit for a walk-up retail service establishment (ice vending machine) at 447 South Buchanan Street
• Special use permit to allow a dwelling unit on the first floor at 529 St. Louis Street
• Resolution authorizing purchase of one ice resurfacer and associated equipment not to exceed $156,369.45

Public Services Committee

The Edwardsville Public Services Committee will consider several items including approving contracts for sidewalk and storm sewer work, establishing a bicycle and pedestrian advisory committee, and authorizing grant applications for trail and planning projects. The meeting is a regular committee session with public comment and minutes approval.

• Award 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. for $77,499.00
• Award Snider Drive Storm Sewer Replacement Contract to Keller Construction, Inc. for $124,759.20
• Establish Edwardsville Bicycle and Pedestrian Advisory Committee
• Approve Professional Services Agreement with Horner & Shifrin, Inc. for $140,566 for Downtown Promenade & Parking Study
• Authorize grant applications to Metro East Park and Recreation District for planning and regional trail along State Highway 159

The Public Services Committee forwarded a recommendation to approve the Pfarm at East Union PUD development plan to the Administrative and Community Services committee. The committee also recommended approval of an ordinance establishing a Bicycle and Pedestrian Advisory Committee. All items were forwarded to the City Council for consideration.

• Recommended approval of the Pfarm at East Union PUD development plan
• Recommended approval of an ordinance establishing the Edwardsville Bicycle and Pedestrian Advisory Committee
• Recommended approval of the 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. for $77,499.00
• Recommended approval of the Snider Drive Storm Sewer Replacement Contract to Keller Construction, Inc. for $124,759.20
• Recommended approval of a resolution to apply for a Metro East Park and Recreation District Community Planning Grant
• Recommended approval of a resolution to apply for a Metro East Park and Recreation District grant for a trail segment along State Highway 159
• Recommended approval of a resolution for construction engineering of the IL 157 Shared Use Path using Motor Fuel Tax funds
• Recommended approval of a Local Public Agency Agreement for federal participation in the IL 157 Shared Use Path construction

Public Services Committee

The Edwardsville Public Services Committee will consider several contracts and resolutions, including sidewalk and storm sewer repairs, a downtown study, and the creation of a bicycle and pedestrian advisory committee. They will also discuss grant applications for a regional trail and the IL 157 shared use path.

• Award 2021 CIP Sidewalk Contract to Stutz Excavating, Inc. for $77,499.00
• Award Snider Drive Storm Sewer Replacement to Keller Construction, Inc. for $124,759.20
• Approve ordinance establishing Edwardsville Bicycle and Pedestrian Advisory Committee
• Approve $140,566 agreement with Horner & Shifrin for Downtown Promenade & Parking Study
• Approve sole source resolution to Stutz Excavating for East Schwarz Street Repairs ($18,250.00)

Beautification & Tree Commission

The Edwardsville Beautification and Tree Commission is meeting to discuss routine business and several beautification projects. They will consider amending the city's prohibited trees and recommended street trees ordinance, review the budget, and discuss items like entrance signs and park beautification. Public comments are accepted by phone or email.

• Proposed list of trees to amend ordinance 1228.16 (b) Prohibited Trees and Appendix A Section 3-2.1(i) 2) Recommended Street Trees
• Green Thumb Award
• Clock Tower project
• Heartland Conservancy Canteen-Cahokia Creek Watershed Cost Share Program
• Emerald Ash Borer discussion

The Beautification and Tree Commission heard from the Cool Cities Committee about a potential collaboration on pollinator gardens, but took no action, deferring discussion. The commission approved the May minutes and discussed budget allocations for tree work, including dead/dying tree removal and new plantings. It agreed to move forward with investigating the Canteen-Cahokia Creek Watershed Grant for potential tree planting, and discussed various beautification projects, including entrance signs and tree replacement in Tower Park.

• Approved the May meeting minutes.
• Agreed to allocate some budget for work on dead/dying trees and planting new trees.
• Agreed that Becky should move forward in investigating the Canteen-Cahokia Creek Watershed Grant.
• Deferred response to Cool Cities Committee on pollinator garden collaboration to a later date.
• Discussed investigating more suitable plants for entrance signs.
• Discussed seeking professional input for plants at LeClaire Field and Hoppe Park.
• Discussed tree replacement in Tower Park.
• Discussed providing educational material on Emerald Ash Borer via the website.

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a regular meeting to consider two special use permit requests. The board will also approve minutes from the May 24 meeting and take public comment. The first case would allow a two-family dwelling at 529 St. Louis Street, and the second would allow an outdoor ice vending machine at 447 South Buchanan Street.

• Special use permit for two-family dwelling at 529 St. Louis Street (PID 14-2-15-11-09-104-022), currently zoned MU-1 Downtown Mixed Use
• Special use permit for walk-up retail (ice vending machine) at 447 South Buchanan Street (PID 14-2-15-11-20-401-006), currently zoned B-2 Commercial/Business
• Approval of May 24, 2021 regular meeting minutes
• Public comment period

The Edwardsville Zoning Board of Appeals approved two special use permits. One allows a dwelling unit on the first floor at 529 St. Louis Street, converting the property to a two-family dwelling. The other permits a walk-up ice vending machine at 447 S. Buchanan Street. Both approvals were unanimous (5-0).

• Approved special use permit for first-floor dwelling at 529 St. Louis Street (5-0)
• Approved special use permit for ice vending machine at 447 S. Buchanan Street (5-0)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a public hearing on two special use permit requests. One request would allow a first-floor dwelling unit at 529 St. Louis Street, creating a two-family residence. The other would permit an outdoor ice vending machine at 447 South Buchanan Street. The board will also consider minutes from the May 24 meeting.

• Special use permit for first-floor dwelling unit at 529 St. Louis Street (PID 14-2-15-11-09-104-022), creating a two-family dwelling in MU-1 Downtown Mixed Use District
• Special use permit for walk-up retail ice vending machine at 447 South Buchanan Street (PID 14-2-15-11-20-401-006), with more than 25% of activity outdoors in B-2 Commercial/Business District
• Approval of May 24, 2021 regular meeting minutes
• Public comment period

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including approving minutes and selecting board officers. They will also discuss the police chief's resignation, review interview selections and schedules for lateral patrol officers, and conduct closed sessions to update on a candidate and review a background investigation.

• Police Chief Resignation
• Lateral Patrol Officer - Interview Selections
• Lateral Patrol Officer - Interview Schedule
• Closed Session – Candidate Update - Fletcher
• Closed Session – Review employment background investigation for Police candidate – Benton

The Board accepted Police Chief Jay Keeven's resignation effective July 1, 2021, with Major Michael Fillback as interim chief. They approved a job offer to probationary police candidate Justin Benton and another to Kelly Fischer (or Andrew Bode if unavailable). They also approved interviews for lateral patrol officer candidates on July 20-21.

• Accepted resignation of Police Chief Jay Keeven effective July 1, 2021
• Approved offer of employment to probationary candidate Justin Benton (unanimous)
• Approved offer to probationary candidate Kelly Fischer, with Andrew Bode as backup (unanimous)
• Approved interviews for lateral patrol officer candidates on July 20-21 (unanimous)
• Approved slate of officers for 2021-2022: McCracken (Chair), Hughes (Vice Chair), Huber (Secretary) (unanimous)
• Approved minutes of May 4 and May 11 regular meetings (unanimous)
• Approved closed session minutes from Feb-May 2021 (unanimous)

Finance Committee

The Edwardsville Finance Committee will consider a revised agreement with the Great Rivers & Routes Tourism Bureau, which was returned by the City Council for changes to the termination provision. The committee will also review a tourism fund request for the USTA Pro Circuit tennis tournament. Several reports from city staff are scheduled.

• Resolution approving agreement with Great Rivers & Routes Tourism Bureau (up to $75,000, or $6,250/month)
• Tourism fund request from EGHM Foundation USTA Pro Circuit for tennis tournament (up to $8,000)
• Group Health Insurance Fund report to be announced at July 6 Council meeting
• Claims amount to be announced at July 6 Council meeting

Finance Committee

The Edwardsville Finance Committee is meeting to discuss routine items including minutes approval, a group health insurance report, and claims. New business includes a resolution for an agreement with Great Rivers & Routes Tourism Bureau, returned by the City Council, and a tourism fund request from the EGHM Foundation for a USTA Pro Circuit tennis tournament, not to exceed $8,000. Reports from the Economic Community Development Director and Finance Director are also scheduled.

• Resolution approving agreement with Great Rivers & Routes Tourism Bureau (returned by City Council June 15, 2021)
• Tourism fund request from EGHM Foundation for USTA Pro Circuit Tennis Tournament, up to $8,000
• Group Health Insurance Fund Report to be announced at July 6, 2021 Council meeting
• Claims amount to be announced at July 6, 2021 Council meeting
• Approval of minutes from June 10, 2021 meeting

The Finance Committee approved forwarding to the City Council a resolution for an agreement with Great Rivers & Routes Tourism Bureau and a tourism fund request of up to $8,000 for the EGHM Foundation USTA Pro Circuit tennis tournament. Both motions passed unanimously with Burns, Warren, and Grant voting aye. The committee also approved the minutes from the June 10 meeting. No other substantive decisions were made.

• Approved minutes of June 10, 2021 Finance Committee meeting (3-0)
• Approved resolution for agreement with Great Rivers & Routes Tourism Bureau, forwarded to Council (3-0)
• Approved tourism fund request up to $8,000 for EGHM Foundation USTA Pro Circuit tennis tournament, forwarded to Council (3-0)

Cool Cities Initiative Advisory Committee

The Cool Cities Committee is meeting to handle routine business and discuss ongoing environmental initiatives. They will approve prior minutes, hear citizen comments, and elect officers for the coming term. The agenda includes updates on several projects and new business items like pollinator gardens and recycling information booths.

• Election of officers (Chairman, Vice-Chairman, Secretary)
• Update on BYO Glen-Ed and City Ordinance
• Planning Committee for New Firehouse
• Pollinator Garden(s) in City Parks
• Decisions on Green Cities Challenge Goals

The Cool Cities Advisory Committee approved a motion to take the reformatted 'Sustainability Plan' to the Administrative & Community Services (ACS) committee on July 29, 2021, before it goes to City Council on August 3. The committee also approved the May 19, 2021 meeting minutes and elected officers for the next year, with Rachel Tompkins and Jamie Henderson as co-chairs.

• Approved the May 19, 2021 meeting minutes by roll call.
• Approved motion to take the 'Sustainability Plan' to ACS on July 29, 2021, prior to City Council on August 3.
• Approved election of officers: Co-Chairs Rachel Tompkins and Jamie Henderson, Vice Chair Stephanie Malench, Secretary Brigham Dimick.
• Discussed pollinator garden, Green Cities Challenge goals, and recycling booth for city events (no formal votes taken).

Land Use

The Edwardsville Land Use Committee will review two land use cases: a PUD development plan for a new Midwest Petroleum convenience store and car wash at 8065 State Route 143, and a preliminary subdivision plat for the Bluff Falls development. Staff recommends denial of the Midwest Petroleum plan due to numerous code variations and design concerns. The committee will also approve minutes from the June 17 meeting.

• Case 2021-22: Midwest Petroleum PUD for convenience store, gas station, and car wash on 3.05 acres at 8065 State Route 143; staff recommends denial due to 18 code variations
• Case 2021-32: Bluff Falls preliminary subdivision plat by Crevo Capital, engineered by TWM
• Public comment period and approval of June 17, 2021 meeting minutes

Plan Commission

The Edwardsville Plan Commission will consider two major items: an amendment to the Edwardsville Town Center PUD to split Lot 1 into 1A and 1B, update Building 6's footprint, and adjust greenspace and parking; and a PUD development plan for the Pfarm at East Union, a 1.81-acre site with 14 detached villas, an 8-unit garage, and 24 parking spaces. The meeting also includes approval of prior minutes and old business on commission training.

• Case 2021-25: Edwardsville Town Center PUD amendment to split Lot 1, update Building 6 footprint, and minor changes (southeast quadrant of Rt. 157 and Governors' Parkway)
• Case 2021-27: Pfarm at East Union PUD development plan for 14 detached villas, 8-unit garage, 24 parking spaces at 134 East Union St
• Approval of May 17, 2021 regular meeting minutes
• Old business: Plan Commission training session

Plan Commission

The Edwardsville Plan Commission will consider two Planned Unit Development (PUD) items: an amendment to split a lot and update a building footprint at Edwardsville Town Center, and a development plan for 14 villas at the Pfarm at East Union. The meeting also includes roll call, public comment, and approval of prior minutes.

• Case 2021-25: PUD amendment to split Lot 1 into 1A and 1B and update Building 6 footprint at Rt. 157 and Governors' Parkway
• Case 2021-27: PUD development plan for 14 detached villas, an 8-unit garage, and 24 parking spaces at 134 East Union St
• Approval of regular meeting minutes from 5-17-21
• Public comment period
• Plan Commission training as old business

The Edwardsville Plan Commission approved two items. First, it approved an amendment to the Edwardsville Town Center PUD to split Lot 1 into Lot 1A and 1B, update the Building 6 footprint, and add an access easement. Second, it approved the PUD Development Plan for the Pfarm at East Union, a 14-villa development, with staff recommendations and a change to the unit layout.

• Approved Case 2021-25, the Edwardsville Town Center PUD amendment, with an access easement on the plat.
• Approved Case 2021-27, the Pfarm at East Union PUD Development Plan, with staff recommendations and a revised unit layout.
• Approved the minutes from the May 17, 2021, regular meeting.
• Adjourned the meeting.

Land Use

The Edwardsville Land Use Committee will review Case 2021-31, a planned unit development (PUD) for Silver Silo Farm by Boulder Holdings, LLC, with TWM as engineer. The agenda also includes public comment, approval of the May 20, 2021 minutes, and adjournment.

• Case 2021-31: Silver Silo Farm PUD Development Plan by Boulder Holdings, LLC
• Public comment period
• Approval of May 20, 2021 meeting minutes

The Edwardsville Plan Commission approved the Silver Silo Farm PUD development plan for a 12-unit single-family residential development at Governor's Parkway and Gerber Road, subject to staff comments and relocation of water mains. The approval includes variances for setbacks, building height, and parking, among others. The motion passed 5-0.

• Approved the minutes of May 20, 2021, by voice vote (5-0).
• Approved Case 2021-31 Silver Silo Farm PUD Development Plan, subject to staff comments and relocation of north and south water mains (5-0).
• Approved variances for more than one principal structure, reduced setbacks, increased silo height, and parking within 5 ft of property line.
• Approved with condition that staff comments are addressed prior to Plan Commission meeting.
• Approved with condition that east-west water line be moved into right-of-way.

Land Use

The Edwardsville Land Use Committee is meeting to review Case 2021-31, the Silver Silo Farm PUD Development Plan, a proposed 12-unit single-family residential development at the northeast corner of Gerber Road and Governors Parkway. The committee will also consider approval of the May 20, 2021 meeting minutes. The agenda includes only this one land use case and routine items.

• Case 2021-31: Silver Silo Farm PUD, 12 single-family homes, 2.97 acres, developer Boulder Holdings, LLC
• Requested variances: more than one principal structure, 15-ft building setback, silo height to 22 ft (exceeds 15-ft limit), parking within 5 ft of property line
• Proposed density 4.04 units/acre, 26 visitor parking spaces plus 24 garage spaces
• Central courtyard with silo gathering area, fire pit, walking path, raised garden beds
• Staff comments and engineer responses address plat corrections, storm sewers, landscape plan, and HOA maintenance

City Council

The Edwardsville City Council is meeting to approve routine consent items, financial reports, and a series of resolutions, including the use of American Rescue Plan Act funds, a new ambulance purchase, and various intergovernmental agreements. The agenda is largely procedural, with most items listed for approval without detailed discussion.

• Claims totaling $2,044,779.47 (regular and library)
• Resolution directing use of American Rescue Plan Act funds
• Purchase of one Horton 623 ambulance up to $315,000
• Special Parks allocations of $75,000 to three local organizations
• Intergovernmental agreement with Village of Hamel for R.P. Lumber Center

The Edwardsville City Council approved $2,044,779.47 in claims, including regular and library claims, and sent a resolution for an agreement with Great Rivers & Routes Tourism Bureau back to committee for further discussion. The council also approved $75,000 in special parks allocations, a $4,000 tourism fund request for Kicks On 66, and a $315,000 ambulance purchase, among other items. All votes were unanimous except for one abstention on the parks allocation.

• Approved Consent Agenda including June 1, 2021 minutes and Group Health Insurance Fund Report of $82,656.82
• Approved claims totaling $2,044,779.47 (regular $1,985,274.77 and library $59,504.70)
• Sent back to committee for further discussion the Resolution for an Agreement with Great Rivers & Routes Tourism Bureau
• Approved Special Parks 2020-2021 Allocations of $75,000 to Children's Museum, Nature Preserve Foundation, and Friends of Col. Benjamin Stephenson House (Warren abstained)
• Approved Tourism Fund Request from Route 66 Kicks Inc. NFP for Kicks On 66 Event up to $4,000
• Approved fund transfers for Nickel Plate Depot and Capital Equipment Acquisition
• Approved Resolution Directing Use of American Rescue Plan Act Funds
• Approved purchase of one Horton 623 Pass Through Ambulance and equipment up to $315,000

City Council

The Edwardsville City Council will consider routine consent agenda items, including financial reports, claims totaling $2,044,779.47, and several resolutions. Notable actions include authorizing the purchase of a Horton ambulance for up to $315,000, directing the use of American Rescue Plan Act funds, and approving various intergovernmental agreements and tourism allocations. The meeting also includes a closed session for collective bargaining.

• Resolution to purchase one Horton 623 ambulance and equipment, not to exceed $315,000
• Resolution directing the use of American Rescue Plan Act funds
• Claims totaling $2,044,779.47 (regular and library)
• Special Parks 2020-2021 allocations of $75,000 to three organizations
• Intergovernmental agreement with IDOT for traffic signal maintenance

City Council

The Edwardsville City Council will consider routine consent items, including approval of claims totaling $2,044,779.47, a resolution directing the use of American Rescue Plan Act funds, and the purchase of a Horton 623 ambulance for up to $315,000. The agenda also includes several resolutions for intergovernmental agreements, tourism funding, and committee reports. A closed session is scheduled for collective bargaining.

• Resolution to purchase one Horton 623 ambulance and equipment, not to exceed $315,000
• Resolution directing the use of American Rescue Plan Act funds
• Claims totaling $2,044,779.47 (regular and library)
• Special Parks 2020-2021 allocations of $75,000 to three local organizations
• Intergovernmental agreement with Village of Hamel for R.P. Lumber Center

Ordinance Committee

The June 14, 2021 Ordinance Committee meeting has been cancelled because there are no items for discussion. The cancellation was announced in a memorandum from the Plan Commission chairman.

Finance Committee

The committee will review several resolutions regarding fund transfers and the use of American Rescue Plan Act funds. Discussion includes fire apparatus funding and a proposed ambulance purchase.

• $75,000.00 in Special Parks 2020-2021 allocations for local organizations
• Tourism Fund request for Kicks On 66 Event up to $8,000.00
• Purchase of one Horton 623 Pass Through Ambulance up to $315,000.00
• Resolution directing the use of American Rescue Plan Act Funds
• Discussion regarding Fire Apparatus Funding

The Finance Committee approved and forwarded to the City Council several resolutions, including a $315,000 ambulance purchase, $75,000 in special park allocations, and a $4,000 tourism grant for Route 66 Kicks Inc. after amending the original $8,000 request. The committee also approved fund transfers and a resolution directing American Rescue Plan Act funds. All votes were unanimous (3-0).

• Approved minutes of May 13, 2021 meeting (3-0)
• Approved resolution for agreement with Great Rivers & Routes Tourism Bureau (3-0)
• Approved $75,000 special park allocations to Children's Museum, Nature Preserve Foundation, and Friends of Col. Benjamin Stephenson House (3-0)
• Amended tourism fund request for Kicks On 66 from $8,000 to $4,000 (3-0)
• Approved $4,000 tourism fund request for Kicks On 66 (3-0)
• Approved fund transfer for Nickel Plate Depot (3-0)
• Approved fund transfer for Capital Equipment Acquisition (3-0)
• Approved resolution directing use of American Rescue Plan Act funds (3-0)

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several items, including a second reading of an ordinance amending the Historic Preservation chapter, a user agreement with the Tiger Hockey Club, and an intergovernmental agreement with the Village of Hamel. They will also review a professional services agreement amendment with Chiodini Architects for $11,250 and receive an informational presentation on a Climate Action Plan.

• Ordinance amending Chapter 54 (Historic Preservation) - filed for second reading
• Resolution to approve a user agreement with the Tiger Hockey Club at the RP Lumber Center
• Professional Services Agreement Amendment No. 3 with Chiodini Architects - $11,250
• Resolution authorizing an intergovernmental agreement with the Village of Hamel (R.P. Lumber Center)
• Kicks on Route 66 Car Show on 9/11/2021 - RASE Board item

The Administrative and Community Services Committee forwarded several items to the City Council, including a user agreement with the Tiger Hockey Club at the RP Lumber Center, a professional services agreement amendment with Chiodini Architects for $11,250, and an intergovernmental agreement with the Village of Hamel for the RP Lumber Center. The committee also approved a permit for the Kicks on '66 car show and removed a historic preservation ordinance from the agenda. All votes were unanimous except the Hamel agreement, which passed 2-1.

• Approved minutes from May 27, 2021 meeting to forward to Council
• Removed historic preservation ordinance from June 10 agenda
• Approved Wildey Theatre Nektar shows (four sold-out performances) to forward to Council
• Approved Tiger Hockey Club user agreement at RP Lumber Center to forward to Council
• Approved $11,250 Chiodini Architects amendment for high school locker room changes to forward to Council
• Approved intergovernmental agreement with Village of Hamel for RP Lumber Center (2-1 vote) to forward to Council
• Approved permit for Kicks on '66 car show on 9/11/21 to forward to Council

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider several items, including a second reading of an ordinance amending the city's historic preservation chapter, approval of contracts for Wildey Theatre performances and a user agreement with the Tiger Hockey Club at the RP Lumber Center, and an intergovernmental agreement with the Village of Hamel. The committee will also receive informational items, including a Climate Action Plan presentation and a monthly permit report.

• Ordinance amending Chapter 54 (Historic Preservation) for second reading
• Wildey Theatre presents Nektar – four shows, base contract cost $15,000 vs. 55% of net ticket sales
• Resolution to approve user agreement with Tiger Hockey Club at RP Lumber Center (10-year lease, $800/month first 3 years)
• Professional Services Agreement Amendment No. 3 with Chiodini Architects in the amount of $11,250
• Resolution authorizing intergovernmental agreement with Village of Hamel (R.P. Lumber Center)

Finance Committee

The Edwardsville Finance Committee is meeting to review and forward several resolutions to the City Council, including a $315,000 ambulance purchase, a $75,000 tourism agreement, and a resolution directing the use of American Rescue Plan Act funds. The agenda also includes a discussion on fire apparatus funding and reports from city staff. The meeting is a regular finance committee session with no public comment listed.

• Resolution to purchase one Horton 623 ambulance and equipment, not to exceed $315,000
• Resolution approving agreement with Great Rivers & Routes Tourism Bureau for $75,000 (12 monthly payments of $6,250)
• Resolution approving $75,000 in Special Parks allocations: Children's Museum $30,000, Nature Preserve Foundation $22,500, Friends of Col. Benjamin Stephenson House $22,500
• Tourism Fund request from Route 66 Kicks Inc. for Kicks On 66 event, not to exceed $8,000
• Resolution directing use of American Rescue Plan Act funds for Water Capital Improvement Plan

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will meet to review six Certificates of Appropriateness for changes to historic properties, including new windows, siding, a sign, and porch/deck repairs. They will also discuss new business, including murals by Miriam McKinnie, and old business such as preservation awards and a proposed amendment to Chapter 54 regarding design guidelines. The meeting is open to the public via Zoom and phone.

• 1013 N. Main – new second floor windows on south side
• 808 N. Main Street – siding on building
• 1018 Longfellow Ave – new windows on second floor
• 132 N. Main Street – new sign
• 515 Hadley Ave. – replace back deck and patio

The Historic Preservation Commission approved four Certificates of Appropriateness: new siding at 701 N. Main Street, siding repair at 1017 Troy Road, a new fence at 202 Hale Ave, and replacement second-floor windows at 1009 Troy Road. All four motions passed unanimously 6-0. Several agenda items, including a presentation by Alderman Will Krause and a vinyl siding review, were pushed to the July meeting.

• Approved COA for new siding at 701 N. Main Street (6-0)
• Approved COA for siding repair at 1017 Troy Road (6-0)
• Approved COA for new fence at 202 Hale Ave (6-0)
• Approved COA for replacement windows at 1009 Troy Road (6-0)
• Pushed Alderman Krause presentation to July meeting
• Pushed vinyl siding review to July meeting
• Pushed siding decision tree to July meeting
• Pushed May 2020 minutes approval to July meeting

Historic Preservation Commission

The Edwardsville Historic Preservation Commission will consider four Certificates of Appropriateness for exterior changes, including new siding at 701 N. Main Street and 1017 Troy Road, a fence at 202 Hale Ave, and second-floor windows at 1009 Troy Road. They will also discuss a presentation by Alderman Will Krause, review vinyl siding guidance and a decision tree, and consider Robert's Rules of Order and the Route 66 Festival. Old business includes a 2019 COA for 1018 Longfellow, and a staff-approved demolition permit at 511 N. Main Street will be reported.

• COA for new siding at 701 N. Main Street
• COA for new siding at 1017 Troy Road
• COA for new fence at 202 Hale Ave
• COA for new second floor windows at 1009 Troy Road
• Staff-approved demolition permit at 511 N. Main Street

Public Services Committee

The Edwardsville Public Services Committee will hear a presentation from Republic Services about yard waste cans and consider a resolution authorizing the mayor to sign an intergovernmental agreement with the Illinois Department of Transportation for traffic signal maintenance. The agenda also includes approval of minutes, old and new business, and information about a change order for the Grant Drive Improvements contract.

• Presentation by Republic Services regarding Yard Waste Cans
• Resolution authorizing mayor to sign IGA with IDOT for traffic signal maintenance
• Change Order 4 and Final to Keller Construction, Inc. for Grant Drive Improvements in increased amount of $6,934.89
• Approval of minutes from May 25, 2021 meeting

The Public Services Committee approved minutes from a prior meeting and forwarded a resolution to the City Council authorizing the mayor to sign a 10-year intergovernmental agreement with IDOT for traffic signal maintenance. Republic Services presented an optional yard waste container program for residents, but no decision was made. Basketball goal right-of-way agreements were discussed for future meetings. No other substantive decisions were made.

• Approved May 11, 2021 committee minutes (2-0, Morrison no vote)
• Forwarded IDOT traffic signal maintenance agreement resolution to Council (2-0, Morrison no vote)

Public Services Committee

The Public Services Committee will consider a resolution authorizing the mayor to sign a 10-year intergovernmental agreement with the Illinois Department of Transportation for maintenance and cost-sharing of traffic signals. They will also hear a presentation from Republic Services about yard waste cans and receive information on a change order for the Grant Drive Improvements contract.

• Resolution authorizing mayor to sign IDOT traffic signal maintenance agreement (term through June 30, 2031)
• Presentation by Republic Services regarding yard waste cans
• Change Order 4 and Final to Keller Construction, Inc. for Grant Drive Improvements in increased amount of $6,934.89
• Approval of minutes from May 25, 2021 meeting

Public Safety Committee

The Public Safety Committee will consider a resolution authorizing an updated agreement with Motorola Solutions for maintenance and upgrades of the MCC 755 radio dispatch consoles. The Fire Department will also provide an update on apparatus. The meeting includes public comment and approval of prior minutes.

• Resolution authorizing updated agreement with Motorola Solutions for MCC 755 console maintenance/upgrades
• Fire Department apparatus update
• Approval of May 25, 2021 minutes
• Public comment period

The Public Safety Committee approved a resolution authorizing an updated maintenance and upgrade agreement with Motorola Solutions for the MCC 7500 radio dispatch consoles, with no cost difference from the initial agreements. The committee also approved the minutes from the May 25, 2021 meeting. A resident's complaint about a rundown house on Coventry Place was discussed, with the city pursuing an administrative search warrant and enforcement action. The fire chief reported that repair costs for fire engine Unit 1320 and ambulance Unit 1342 exceed their values, and the finance director reviewed replacement funding options.

• Approved updated Motorola Solutions maintenance/upgrade agreement for MCC 7500 radio dispatch consoles (3-0)
• Approved minutes from May 25, 2021 Public Safety Committee meeting (3-0)

Public Safety Committee

The Edwardsville Public Safety Committee will consider a resolution authorizing an updated maintenance and upgrade agreement with Motorola Solutions for the MCC 755 radio dispatch consoles. The agreement, which runs from May 1, 2021 to April 30, 2029, includes an additional remote upgrade service package at no extra cost. The committee will also receive an informational update on fire department apparatus.

• Resolution authorizing updated Motorola Solutions agreement for MCC 755 radio dispatch consoles, with annual costs ranging from $9,498.80 to $10,747.02
• Fire Department apparatus update (informational)

Foreign Fire Insurance Board

The Edwardsville Foreign Fire Insurance Board is meeting to consider expenditure requests for a Starcom radio and TRT equipment, adjust an allotment for coffee, and discuss funds previously approved for a refrigerator that are no longer needed.

• Request for expenditure: Starcom Radio – Heuchert
• Request for expenditure: TRT Equipment – Sig/Burnley
• New business: adjust allotment amount for different brand of coffee
• Old business: funds for station 3 refrigerator no longer needed

The Edwardsville Foreign Fire Insurance Board approved two expenditure requests at its June 7, 2021 meeting. It approved $6,010.48 for an AX8000 dualband portable radio, completing funding for a sixth radio after the city's capital budget covered only five. It also approved up to $1,200 for technical rescue team equipment, including rope and a belay device. The board's current balance was reported as $67,602.74.

• Approved $6,010.48 for AX8000 dualband portable radio (4-1)
• Approved up to $1,200 for TRT equipment including rope and belay (5-0)
• Approved minutes of previous and two special meetings

Recreation, Arts, & Special Events Board

The Recreation, Arts, & Special Events Board will hold a regular meeting with roll call, public comment, and approval of the May 10 minutes. The main item is a request for the Kicks on 66 Car Show scheduled for September 11, 2021. The board will also receive recreation and program reports and a director's update.

• Kicks on Route 66 Car Show request for 9/11/2021
• Approval of May 10, 2021 regular meeting minutes
• Recreation report
• Program report
• Director's update

The Recreation, Arts, and Special Events Board unanimously approved the Kicks on Route 66 car show for September 11, 2021, at the American Legion, with contingencies including intermittent traffic release on Route 157 starting at 2 pm and a police presence fee. The board also approved the May 10, 2021 meeting minutes unanimously. No other formal decisions were made; remaining items were informational updates.

• Approved Kicks on Route 66 car show with contingencies (unanimous)
• Approved May 10, 2021 meeting minutes (unanimous)

City Council

The Edwardsville City Council will vote on appointments to the Band Board and Recreation, Arts & Special Events Board, approve several resolutions and ordinances, and consider a special use permit for a bed and breakfast. Items include a single-source purchase of radios, an intergovernmental agreement with a fire district, a water billing adjustment, and multiple land-use approvals.

• Appointment of Steve Hoover to Band Board (term ending April 2026)
• Appointment of Lauren Szakielo to Recreation, Arts & Special Events Board (term ending April 2022)
• Resolution authorizing single-source purchase of 5 dual band portable radios (not to exceed $30,500)
• Resolution approving intergovernmental agreement with Marine Fire Protection District for primary response to 7411 Governors Parkway
• Ordinance amending Chapter 22 (Raffles) and ordinance adding territory to Gateway Commerce Center Enterprise Zone (second readings)

The Edwardsville City Council approved a special use permit for a bed and breakfast at 223 North Kansas Street, along with several other items including a PUD development plan for Amazing Grace at Logan Place and a sign variance for Twisted Biscuit. A request for a water billing adjustment at 2900 Sand Road was denied unanimously. All votes were 7-0 unless noted.

• Approved special use permit for B&B at 223 N Kansas St (7-0)
• Approved Amazing Grace at Logan Place PUD development plan (7-0)
• Approved sign variance for Twisted Biscuit at 1071 S State Route 157 (7-0)
• Approved Timberlake Village PUD amendment (7-0)
• Approved raffles ordinance amendment (7-0)
• Approved purchase of 5 dual band portable radios, not to exceed $30,500 (7-0)
• Approved intergovernmental agreement with Marine Fire Protection District (7-0)
• Denied water billing adjustment of $21,303.92 for 2900 Sand Rd (0-7)

City Council

The Edwardsville City Council will consider several items including appointments to boards, a resolution for the single-source purchase of five dual-band portable radios not to exceed $30,500, an intergovernmental agreement with the Marine Fire Protection District, a water billing adjustment, and multiple planning and zoning items such as PUD amendments and a special use permit for a bed and breakfast. The agenda also includes second readings of ordinances on raffles and the Gateway Commerce Center Enterprise Zone, and a first reading on historic preservation amendments.

• Appointments to Band Board and Recreation, Arts & Special Events Board
• Resolution authorizing single source purchase of five dual-band portable radios (not to exceed $30,500)
• Intergovernmental agreement with Marine Fire Protection District for primary response to 7411 Governors Parkway
• Water billing adjustment of $21,303.92 for customer at 2900 Sand Road
• Special use permit for bed and breakfast at 223 North Kansas Street

The Edwardsville City Council approved a Planned Unit Development (PUD) for the Amazing Grace at Logan Place ministry, a day program for women, and approved an amendment to the Timberlake Village PUD. The council denied a $21,303.92 water billing adjustment request for a property at 2900 Sand Road. Several other items were approved, including the purchase of radios and a pump, and a special use permit for a bed and breakfast was approved.

• Approved Amazing Grace at Logan Place PUD Development Plan (7-1 from Plan Commission)
• Approved Timberlake Village PUD Amendment to split Lot 1B
• Denied $21,303.92 water billing adjustment for 2900 Sand Road
• Approved single source purchase of five dual band portable radios (not to exceed $30,500)
• Approved sole source purchase of one Flygt NP 3202 pump ($37,575)
• Approved special use permit for bed and breakfast at 223 N Kansas St
• Approved sign variance for Twisted Biscuit at 1071 S State Route 157
• Approved ordinance adding 93.77 acres to Gateway Commerce Center Enterprise Zone

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider several land-use items, including amendments to the Timberlake Village planned unit development, approval of the Amazing Grace at Logan Place PUD development plan, and a special use permit for a bed and breakfast at 223 North Kansas Street. The committee will also review a sign variance request for Twisted Biscuit and an ordinance amending the historic preservation chapter. Public comments can be submitted by phone or email.

• Resolution authorizing amendment to Timberlake Village Planned Unit Development
• Resolution authorizing Amazing Grace at Logan Place PUD Development Plan (6 and 7 Logan Place)
• Special Use Permit for bed and breakfast at 223 North Kansas Street
• Sign variance request for Twisted Biscuit at 1071 S State Route 157
• Ordinance amending Chapter 54 (Historic Preservation)

The Administrative and Community Services Committee forwarded several items to the City Council, including a special use permit for a bed and breakfast at 223 N. Kansas St., which passed 2-1 despite staff recommending denial. The committee also approved forwarding ordinances on raffle licensing, an enterprise zone expansion, a sign variance, and PUD amendments for Timberlake Village and Amazing Grace at Logan Place. A historic preservation ordinance change was forwarded for second reading.

• Approved forwarding raffle ordinance amendment to Council (all ayes)
• Approved forwarding Gateway Commerce Center Enterprise Zone expansion to Council (all ayes)
• Approved forwarding Twisted Biscuit sign variance to Council (all ayes)
• Approved forwarding Timberlake Village PUD amendment to Council (all ayes)
• Approved forwarding Amazing Grace at Logan Place PUD development plan to Council (all ayes)
• Approved forwarding special use permit for 223 N. Kansas St. B&B to Council (2-1, Burns nay)
• Approved forwarding historic preservation ordinance change for second reading (all ayes)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee is meeting to discuss and vote on several land-use and regulatory items, including Planned Unit Development amendments for Timberlake Village and Amazing Grace at Logan Place, a special use permit for a bed and breakfast at 223 N Kansas Street, and an ordinance updating raffle regulations. The committee will also review a sign variance request and an ordinance amending the Gateway Commerce Center Enterprise Zone. Public comments are accepted via phone or email.

• Resolution authorizing Timberlake Village PUD amendment
• Resolution authorizing Amazing Grace at Logan Place PUD Development Plan (6 and 7 Logan Place)
• Special use permit for bed and breakfast at 223 N Kansas Street
• Ordinance amending Chapter 22 (Raffles) - removes prize limits, sets $50 fee for Class II licenses
• Ordinance adding territory to Gateway Commerce Center Enterprise Zone

Public Services Committee

The Public Services Committee will consider a billing adjustment of $21,303.92 for a water customer at 2900 Sand Road, approve a resolution for the Amazing Grace at Logan Place PUD development plan, and approve a sole source resolution for purchasing a Flygt Pump from Vandevanter Engineering. They will also review a change order for the Grant Drive Improvements contract and approve minutes from the May 11 meeting.

• Billing adjustment of $21,303.92 for water customer at 2900 Sand Road
• Resolution authorizing Amazing Grace at Logan Place PUD development plan
• Sole source resolution for purchase of Flygt Pump from Vandevanter Engineering
• Change Order 3 to Keller Construction for Grant Drive Improvements, increased amount $6,874.69
• Approval of minutes from May 11, 2021 meeting

The Public Services Committee voted unanimously to deny a $21,303.92 water bill adjustment for a leak at 2900 Sand Road, forwarding that recommendation to the City Council. It also approved a PUD development plan for Amazing Grace at Logan Place (2-1) and a sole-source purchase of a Flygt pump for lift station #18. The committee forwarded the minutes from May 11, 2021, with a correction, to the Council.

• Denied $21,303.92 water bill adjustment for 2900 Sand Road (3-0)
• Approved Amazing Grace at Logan Place PUD development plan (2-1)
• Approved sole-source purchase of Flygt pump from Vandevanter Engineering (3-0)
• Approved minutes from May 11, 2021 meeting with correction (3-0)

Public Services Committee

The Public Services Committee will consider a request from ALDA, LLC, owner of University Flats at 2900 Sand Road, for a $21,303.92 adjustment on a $51,303.92 water bill due to a leak. Staff recommends denial, citing the water service contract. The committee will also review a PUD development plan for Amazing Grace at Logan Place, a ministry at 6 and 7 Logan Place, and approve a sole-source pump purchase.

• Request for $21,303.92 water billing adjustment for 2900 Sand Road (University Flats)
• Resolution authorizing Amazing Grace at Logan Place PUD Development Plan at 6 and 7 Logan Place
• Sole Source Resolution for purchase of Flygt Pump from Vandevanter Engineering
• Change Order 3 to Keller Construction for Grant Drive Improvements, increased by $6,874.69

Beautification & Tree Commission

The Beautification & Tree Commission will consider amending the city's prohibited and recommended street tree lists, discuss volunteer hour tracking, and review a watershed cost-share program. The commission will also handle reappointments, approve minutes, and continue discussions on flowerpots, Green Thumb Award, and long-term goals.

• Proposed list of trees to amend ordinance 1228.16(b) Prohibited Trees and Appendix A Section 3-2.1(i) Recommended Street Trees
• Heartland Conservancy Canteen-Cahokia Creek Watershed Cost Share Program
• Volunteer hours tracking
• Reappointment of Susan Bautsch and Kim Schoenfeld, term ending April 2024
• Flowerpots & City Park beds, Green Thumb Award, Coles Monument

The Beautification & Tree Commission approved a new list of street trees to amend ordinance 1228.16(b) and Appendix A, as provided by the INDR State Forester. The motion passed unanimously. Other business included approving April minutes, a budget recap, and updates on flowerpots, Green Thumb nominations, and Market Days dates.

• Approved new street tree list for ordinance amendment (unanimous)
• Approved April minutes (unanimous)
• Set Market Days dates as Sept 25 and Oct 23 (if allowed)

Public Safety Committee

The Public Safety Committee will consider two action items: a resolution authorizing the single-source purchase of five dual-band portable radios for the police department at a total cost not to exceed $30,500, and a resolution approving an intergovernmental cooperation agreement with the Marine Fire Protection District for primary response to 7411 Governors Parkway. The committee will also receive an update from the police department on excessive speeding near Esic Drive and surrounding streets, and approve minutes from the May 11, 2021 meeting.

• Resolution authorizing single-source purchase of five dual-band portable radios, total cost not to exceed $30,500
• Resolution approving intergovernmental cooperation agreement with Marine Fire Protection District for primary response to 7411 Governors Parkway
• Police department update on excessive speeding in area of Esic Drive, including Chancellor Drive, Applegate Lane, and Prairie View Drive
• Approval of Public Safety Committee minutes from May 11, 2021

The Public Safety Committee approved a resolution authorizing the single-source purchase of five dual-band portable radios from Motorola Solutions for the Edwardsville Fire Department at a cost not to exceed $30,500.00. The committee also approved an intergovernmental cooperation agreement with the Marine Fire Protection District for primary fire response to 7411 Governors Parkway. No police department action items were discussed, and the minutes from the May 11 meeting were approved.

• Approved single-source purchase of five dual-band portable radios, not to exceed $30,500 (2-0, Stack and Warren aye)
• Approved intergovernmental agreement with Marine Fire Protection District for primary response to 7411 Governors Parkway (3-0)
• Approved minutes from May 11, 2021 meeting (2-0, Stack and Warren aye)

Public Safety Committee

The Public Safety Committee will consider two action items: a resolution to buy five dual-band portable radios for the fire department at a cost not to exceed $30,500, and a resolution approving an intergovernmental agreement with the Marine Fire Protection District for primary response to 7411 Governors Parkway. The committee will also receive an update from the police department on speeding enforcement around Esic Drive and nearby streets.

• Resolution authorizing single-source purchase of five dual-band portable radios, not to exceed $30,500
• Resolution approving intergovernmental cooperation agreement with Marine Fire Protection District for primary response to 7411 Governors Parkway
• Police update on excessive speeding around Esic Drive, Chancellor Drive, Applegate Lane, and Prairie View Drive
• Approval of minutes from May 11, 2021 meeting

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a regular meeting on May 24, 2021, at 7:00 PM at City Hall and via Zoom. The primary action item is a public hearing for a special use permit request (Case 2021-24) to allow a bed and breakfast as a home occupation at 223 North Kansas Street. The board will also consider approving the minutes from its April 26, 2021 regular meeting.

• Case 2021-24: Special use permit for a bed and breakfast at 223 North Kansas Street (PID 14-2-15-11-07-203-016.001), zoned R-1 Single Family Residence District.
• Approval of minutes from the April 26, 2021 regular meeting.
• Public comment can be submitted by calling 618-307-1715 or emailing [email protected].
• Meeting will be held in person at 118 Hillsboro Ave. and via Zoom webinar (ID: 979 5244 6498, Passcode: 051772).

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will hold a public hearing on a special use permit request for a bed and breakfast at 223 North Kansas Street. The property is zoned R-1 Single Family Residence District. The board will also consider approval of the April 26, 2021 meeting minutes.

• Special use permit for bed and breakfast at 223 North Kansas Street (PID 14-2-15-11-07-203-016.001)
• Public comment via phone or email
• Approval of April 26, 2021 minutes

The Edwardsville Zoning Board of Appeals approved a special use permit for Erin Long and Joseph Mays to operate a bed and breakfast at 223 North Kansas Street, despite staff recommending denial. The permit includes a caveat that it will not transfer to new owners if the property is sold. The vote was 5 ayes, 0 nays, with 1 abstention.

• Approved special use permit for bed and breakfast at 223 N. Kansas St. (5-0-1)
• Denied staff recommendation to reject the permit
• Added condition that permit does not transfer on property sale

Land Use

The committee reviewed multiple Planned Unit Development (PUD) cases including a commercial subdivision split, a residential day program proposal, and a retail store rebuild. Two items were approved with staff recommendations, while one case was tabled for further plan revision.

• Timberlake Village PUD Amendment: Approved to divide Lot 1B into two separate lots
• Amazing Grace at Logan Place PUD Development Plan: Approved for a Christian-based day program
• Midwest Petroleum – Store #59 PUD Development Plan: Tabled for potential car wash inclusion and code compliance discussion

Cool Cities Initiative Advisory Committee

The Cool Cities Committee approved a preamble and PowerPoint presentation for presenting the Cool Cities Climate Action Plan to the ACS meeting on June 10, 2021. The committee also discussed the upcoming Edwardsville bag fee, bicycle advocacy updates, and postponed committee elections until the next meeting.

• Approved minutes from April 15 meeting
• Approved preamble for Climate Action Plan presentation
• Approved PowerPoint for Climate Action Plan presentation
• Postponed committee elections until next meeting
• Noted bag fee effective July 11, 2021
• Noted Edwardsville received honorable mention from League of American Bicyclists

Land Use

The Edwardsville Land Use Committee will meet to consider two land use cases: a PUD amendment for the Edwardsville Town Center (Case 2021-25) and a PUD development plan for Pfarm at East Union (Case 2021-27). The committee will also approve minutes from the April 22, 2021 meeting. Public comments can be submitted by phone or email and will be read during the meeting.

• Case 2021-25: Edwardsville Town Center PUD Amendment, developer Edwardsville Town Center LLC, engineer TWM
• Case 2021-27: Pfarm at East Union PUD Development Plan, developer Pfund Construction, engineer TWM
• Approval of minutes from April 22, 2021 meeting
• Public comment via phone (618-307-1715) or email ([email protected])

The Land Use Committee recommended approval of two PUD-related cases: an amendment to the Edwardsville Town Center PUD (Case 2021-25) and the Pfarm at East Union PUD development plan (Case 2021-27). Both motions passed unanimously with 6 ayes, 0 nays, and 0 abstains. The recommendations will go to the Plan Commission, ACS Committee, and City Council for final decisions.

• Recommended approval of Edwardsville Town Center PUD amendment (Case 2021-25) (6-0)
• Recommended approval of Pfarm at East Union PUD development plan (Case 2021-27) (6-0)
• Approved minutes of April 22, 2021 (6-0)

City Council

The Edwardsville City Council is meeting to consider routine approvals, including consent agenda items, committee reports, and several resolutions and ordinances. Key items include purchasing police equipment and vehicles, approving a design contract for the IL 157 Shared Use Path, and first readings of ordinances on raffles, enterprise zone expansion, and repealing the mask mandate.

• Sole source purchase of 10 Motorola APX 4000 radios for $29,747.40
• Purchase of 2 hybrid Ford Explorer police interceptors for $93,976.00
• Professional services agreement with Oates Associates for $138,935 for IL 157 Shared Use Path Phase 1
• Purchase of 4 F-150 pickup trucks for $139,946.00
• First reading of ordinance to repeal mandatory face covering ordinance

The Edwardsville City Council voted unanimously to repeal Ordinance No. 6680-12-2020, which had mandated face coverings, gatherings, and sanitation, and approved the consent agenda. The council also approved several appointments, liquor licenses, and various purchases and agreements, including police vehicles, radios, and a shared-use path design contract.

• Repealed mandatory face covering ordinance (7-0)
• Approved consent agenda (7-0)
• Appointed David Gerber to Zoning Board of Appeals (7-0)
• Appointed Tim Harr to Plan Commission (7-0)
• Approved Class B liquor license for Twiste Biscuit Restaurants (7-0)
• Approved purchase of 10 Motorola portable radios for $29,747 (7-0)
• Approved purchase of 2 hybrid police interceptors for $93,976 (7-0)
• Approved professional services agreement with Oates Associates for $138,935 (7-0)

City Council

The Edwardsville City Council will hold its regular meeting on May 18, 2021. The agenda includes a consent agenda, reports from various departments, and several items for discussion and potential action. Key items include appointments to city boards, liquor license approval, and multiple resolutions for equipment purchases. The council will also consider several ordinance amendments and a change order for the RP Lumber Center construction.

• Appointment of David Gerber to the Zoning Board of Appeals and Tim Harr to the Plan Commission
• Class B Liquor License for Twisted Biscuit Restaurants LLC at 1071 S. State Route 157
• Resolution to purchase ten Motorola APX 4000 portable radios for $29,747.40
• Resolution to purchase two hybrid Ford Explorer Police Interceptors for $93,976.00
• Change Order 1 to SM Wilson & Co. for RP Lumber Center Construction in the increased amount of $142,000

Edwardsville SIUE Community Destination Group

The Edwardsville-SIUE Community Destination Group is meeting to review April minutes, nominate a new secretary, and hear sub-committee reports on finances, a video production project, an art contest, and a website. The group will also discuss new community traditions, ideas for bringing campus and community together, and other business. The meeting is open to public comment via phone or email.

• Nominate new Secretary
• Financial Report – Desiree/Chad
• 20th Anniversary of the Edwardsville Arts Center Art Contest – Missy/Chad
• City Admins/Student Government website at SIUE – Tyler/Cary
• Safe Zone Training and Anti-Racism Training opportunities

The Edwardsville SIUE Community Destination Group approved Cary Harvengt as the new treasurer and approved the April minutes. The group discussed ongoing projects including Springboard videos, the Edwardsville Arts Center banner contest, and a new community traditions idea. No other substantive decisions were made.

• Approved April minutes (unanimous)
• Approved Cary Harvengt as new Treasurer (unanimous)

Plan Commission

The Edwardsville Plan Commission approved a PUD amendment to split Lot 1B at Timberlake Village into two lots, and approved the PUD development plan for Amazing Grace at Logan Place, a day ministry for women. Both approvals were with conditions and passed by majority vote. The commission also held a conceptual workshop for a proposed 12-home development at Silver Silo Farm and elected new officers.

• Approved PUD amendment to split Lot 1B at Timberlake Village into two lots (8-0)
• Approved PUD development plan for Amazing Grace at Logan Place (7-1)
• Elected Mike Boline as Chairman, Beth Schlueter as Vice-Chairman, Cari Wencewicz as Designated Alternate (6-0, 2 abstentions)

Plan Commission

The Commission will review a request to split a lot for office buildings at Timberlake Village. They will also consider a development plan for a ministry at Logan Place and a conceptual workshop for single-family homes near Gerber Road.

• PUD Amendment: Split Lot 1B of Timberlake Village into two lots for a dentist office and 4,000 SF office building
• PUD Development Plan: Amazing Grace at Logan Place ministry featuring 39 onsite parking spaces
• PUD Conceptual Workshop: Silver Silo Farm proposal for 12 single-family homes near Gerber Road and Governors Parkway
• Election of Commission Officers: Chairman, Vice-Chairman, and Designated Alternate

Finance Committee

The Edwardsville Finance Committee is meeting to consider several purchases, including police equipment and a tourism grant. The committee will also approve minutes from its April 27 meeting. Claims and the group health insurance fund report will be announced at the May 18 Council meeting.

• Sole source purchase of 10 Motorola APX 4000 radios for $29,747.40
• Purchase of 2 hybrid Ford Explorer police interceptors for $93,976.00 from Morrow Brothers Ford
• Single source purchase of 1 Lucas 3 CPR chest compression system
• Tourism fund request from Madison County Historical Society for $4,000 for 'Living History Days'

The Finance Committee approved and forwarded to the City Council a sole source resolution to purchase ten Motorola portable radios for $29,747.40, a resolution to buy two hybrid Ford Explorer police interceptors for $93,976.00 from Morrow Brothers Ford, Inc., a single source purchase of one Lucas 3 CPR chest compression system, and a tourism fund request of up to $4,000.00 for the Madison County Historical Society's Living History Days event. All motions passed unanimously with Burns, Warren, and Grant voting aye. No public comment was made, and no old business was discussed.

• Approved sole source purchase of 10 Motorola APX 4000 radios ($29,747.40) (3-0)
• Approved purchase of 2 hybrid Ford Explorer police interceptors ($93,976.00) (3-0)
• Approved single source purchase of 1 Lucas 3 CPR chest compression system (3-0)
• Approved tourism fund request up to $4,000 for Madison County Historical Society (3-0)

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider several new items, including a sign variance for Big Daddy's at 132 N Main Street, a lease renewal with SIUE for Cougar Lake Pool, an ordinance amending raffle regulations, an enterprise zone expansion, and a repeal of the city's mask ordinance. The committee will also review a $142,000 change order for the RP Lumber Center construction and an extension of the building lease at Hoppe Park with the Little League. Public comment is accepted via phone or email.

• Sign variance request for Big Daddy's at 132 N Main Street to transfer signage from north to east facade
• Resolution authorizing renewal of lease agreement with SIUE for Cougar Lake Pool
• Ordinance amending Chapter 22, Article IV concerning raffles
• Ordinance amending Ordinance 5029-8-97 to add territory to Gateway Commerce Center Enterprise Zone
• Change Order 1 to SM Wilson & Co. for RP Lumber Center construction in increased amount of $142,000

Administrative & Community Services Committee

The Edwardsville Administrative and Community Services Committee will consider several new items, including a sign variance request, lease renewals, and a $142,000 change order for the RP Lumber Center construction. They will also discuss the Ninian Edwards statue and receive reports from various boards and commissions.

• Sign variance request for Big Daddy's at 132 N Main Street
• Resolution to renew lease with SIUE for Cougar Lake Pool
• Ordinance to add territory to Gateway Commerce Center Enterprise Zone
• Change Order 1 to SM Wilson & Co. for RP Lumber Center construction, increased by $142,000
• Resolution to extend building lease at Hoppe Park with Edwardsville Glen Carbon Little League Association

The Administrative and Community Services Committee voted unanimously to forward several items to the City Council, including a resolution to renew the SIUE lease for Cougar Lake Pool, an ordinance removing limits on raffles and fees for small/nonprofit raffles, an ordinance to expand the Gateway Commerce Center Enterprise Zone, an ordinance repealing the COVID-19 mask mandate, and a $142,000 change order for the RP Lumber Center. The committee also held a lease extension for Hoppe Park with the Little League, and discussed the Ninian Edwards statue removal, noting it could take up to six working days once approved.

• Approved minutes from April 29, 2021 ACS meeting (all ayes)
• Approved sign variance for Big Daddy's at 132 N. Main St. (all ayes)
• Approved resolution to renew SIUE lease for Cougar Lake Pool (all ayes)
• Approved ordinance amending raffle regulations, removing limits and fees for small/nonprofit raffles (all ayes)
• Approved ordinance to expand Gateway Commerce Center Enterprise Zone (all ayes)
• Approved ordinance repealing COVID-19 mask mandate (all ayes)
• Approved $142,000 change order for RP Lumber Center construction (all ayes)
• Held lease extension for Hoppe Park with Little League (all ayes)

Finance Committee

The Edwardsville Finance Committee is reviewing several purchases, including ten Motorola portable radios for $29,747.40, two hybrid Ford Explorer police interceptors for $93,976, and a LUCAS 3 CPR chest compression system for up to $16,400. The committee will also consider a tourism fund request from the Madison County Historical Society for up to $4,000. These items are recommendations to the City Council.

• Sole source purchase of 10 Motorola APX 4000 portable radios for $29,747.40
• Purchase of 2 hybrid Ford Explorer Police Interceptors for $93,976 from Morrow Brothers Ford
• Single source purchase of 1 LUCAS 3 CPR chest compression system for up to $16,400
• Tourism fund request from Madison County Historical Society for up to $4,000
• Approval of minutes from April 27, 2021 meeting

Historic Preservation Commission

The Edwardsville Historic Preservation Commission is meeting to review six Certificates of Appropriateness for changes to historic properties, including new windows, siding, a sign, and porch/deck repairs. They will also discuss staff-approved certificates, new business on murals, and an amendment to Chapter 54 regarding design guidelines.

• 1013 N. Main – new second floor windows on south side
• 808 N. Main Street – siding on building
• 1018 Longfellow Ave – new windows on second floor
• 132 N. Main Street – new sign
• 1214 Emerson – front porch repair & replacement

The Edwardsville Historic Preservation Commission approved six Certificates of Appropriateness (COAs) for projects at 1013 N. Main, 808 N. Main, 1018 Longfellow Ave, 132 N. Main, 1214 Emerson, and 515 Hadley Ave. The commission also approved a motion allowing staff to administratively approve gutter size changes for the same style, and discussed a landmark application for the Miriam McKinnie murals at the library.

• Approved COA for new second-floor windows at 1013 N. Main (8-0)
• Approved COA for vinyl siding at 808 N. Main with conditions (7-1)
• Approved COA for replacement windows at 1018 Longfellow Ave (6-2)
• Approved COA for new sign at 132 N. Main (8-0)
• Approved COA for porch repair at 1214 Emerson, contingent on tongue-and-groove product (8-0)
• Approved COA for back deck and patio at 515 Hadley Ave (7-0, Bob Nickrent abstained)
• Approved staff administrative approval for gutter size changes (8-0)
• Approved April 14, 2020 minutes (7-0)

Public Safety Committee

The Edwardsville Public Safety Committee is meeting to consider purchases of two police vehicles, ten portable radios, and a chest compression system, and to discuss speeding concerns near Esic Drive. The agenda includes approval of prior minutes and public comment is open via phone or email.

• Resolution to purchase two 2021 Ford Explorer Police Interceptors
• Resolution to purchase ten Motorola APX 4000 portable radios
• Single Source Resolution for one Lucas 3 Chest Compression System
• Discussion of excessive speeding on Esic Drive, Chancellor, Applegate, and Prairieview streets

The Public Safety Committee approved three purchases: two hybrid 2021 Ford Explorer Police Interceptors at $93,976, ten Motorola APX 4000 portable radios for $29,747.40, and one Lucas 3 CPR chest compression system not to exceed $16,400. All motions passed unanimously. The committee also discussed speeding on Esic Drive and nearby streets, with police scheduling more speed details, and noted ongoing review of parking on Herbert Place and Gremer Avenue.

• Approved purchase of two hybrid 2021 Ford Explorer Police Interceptors at $93,976 from Morrow Brothers Ford (unanimous)
• Approved single source purchase of ten Motorola APX 4000 portable radios for $29,747.40 (unanimous)
• Approved single source purchase of one Lucas 3 CPR chest compression system not to exceed $16,400 (unanimous)

Public Services Committee

The Public Services Committee is meeting to approve a supplemental resolution for an Illinois Highway Code improvement, a professional services agreement with Oates Associates for the IL 157 Shared Use Path Phase 1, and the purchase of four pickup trucks. The agenda also includes public comment, approval of prior minutes, and old/new business items.

• Approval of Supplemental Resolution for Improvement by Municipality under the Illinois Highway Code
• Professional Service Agreement with Oates Associates, Inc. for $138,935 for IL 157 Shared Use Path Phase 1
• Purchase of four 2021 F-150 pickup trucks for $136,946.00 from Morrow Brothers Ford, Inc. via State of Illinois CMS contract

The Public Services Committee recommended approval of a supplemental resolution allocating Motor Fuel Tax Funds for construction engineering of the shared use path from Lewis Road to the Goshen Trail, and approved a $138,935 professional service agreement with Oates Associates for that work. It also approved the purchase of four 2021 F-150 pickup trucks for $136,946 from Morrow Brothers Ford. All items were forwarded to the City Council for final consideration.

• Approved minutes from April 27, 2021 meeting (3-0)
• Approved supplemental resolution for Motor Fuel Tax funds for shared use path engineering (3-0)
• Approved $138,935 agreement with Oates Associates for IL 157 Shared Use Path Phase 1 (3-0)
• Approved $136,946 purchase of four 2021 F-150 pickup trucks from Morrow Brothers Ford (3-0)

Public Services Committee

The Edwardsville Public Services Committee is meeting to consider several action items, including approving a supplemental resolution for an improvement under the Illinois Highway Code, a professional services agreement with Oates Associates, Inc. for the IL 157 Shared Use Path Phase 1, and the purchase of four 2021 F-150 pickup trucks. The meeting also includes public comment, approval of prior minutes, and old/new business.

• Approval of minutes from April 27, 2021 meeting
• Supplemental resolution for improvement under Illinois Highway Code
• Professional services agreement with Oates Associates, Inc. for $138,935 for IL 157 Shared Use Path Phase 1
• Purchase of four 2021 F-150 pickup trucks for $136,946.00 from Morrow Brothers Ford, Inc. via State of Illinois CMS contract

Public Safety Committee

The Edwardsville Public Safety Committee will consider resolutions to purchase two 2021 Ford Explorer Police Interceptor vehicles for a total cost of $93,976 and ten Motorola APX 4000 portable radios. The committee will also consider a single-source resolution for one Lucas 3 Chest Compression System for the Fire Department. Additionally, there will be a discussion about excessive speeding on Esic Drive and surrounding streets.

• Purchase of two 2021 Ford Explorer Police Interceptors for $93,976
• Purchase of ten Motorola APX 4000 portable radios
• Single Source Resolution for one Lucas 3 Chest Compression System
• Discussion about excessive speeding near Esic Drive, including Chancellor, Applegate, and Prairieview streets

Public Safety Committee

The Edwardsville Public Safety Committee will consider resolutions to buy two 2021 Ford Explorer Police Interceptors and ten Motorola APX 4000 portable radios, plus a single-source purchase of a Lucas 3 Chest Compression System for the fire department. The committee will also discuss speeding concerns on Esic Drive and nearby streets. The agenda includes approval of minutes from the April 1, 2021 meeting.

• Resolution to purchase two 2021 Ford Explorer Police Interceptors for $93,976 total
• Resolution to purchase ten Motorola APX 4000 portable radios
• Single Source Resolution for one Lucas 3 Chest Compression System
• Discussion of excessive speeding on Esic Drive, Chancellor, Applegate, and Prairieview streets

Board of Fire & Police Commissioners

The Edwardsville Board of Fire and Police Commissioners is holding a regular meeting with agenda items including public comment, approval of minutes, communications, and reports from fire and police departments. The board will also discuss hiring next steps and any new business. The meeting is open to the public, with accommodations available upon request.

• Public comment accepted via phone or email
• Fire department report
• Police department report
• Hiring - next steps discussion
• New business

The Board approved the Fire Captains' Promotional Testing through the Illinois Fire Chiefs Association at a cost of $10,306, within budget after trimming $306. They also approved conditional job offers to police applicants Zachary Fletcher, Cassin Fearnow, and Justin Benton after two others declined, and discussed a new lateral entry hiring process.

• Approved Fire Captains' Promotional Testing via IFCA, $10,306 (unanimous)
• Approved conditional job offers to police applicants Fletcher and Fearnow (unanimous)
• Approved conditional offer to applicant Justin Benton (#7) (unanimous)
• Noted new lateral entry police hiring advertisement published, applications close June 9, 2021

Ordinance Committee

The Edwardsville Ordinance Committee meeting scheduled for May 10, 2021, has been cancelled because there are no items for discussion. The cancellation was announced in a memorandum from the Plan Commission chairman.

• Meeting cancelled due to no discussion items