Edwardsville public meetings in 2025

Zoning Board of Appeals

The December 22, 2025 meeting of the Edwardsville Zoning Board of Appeals has been cancelled because the Planning and Zoning Division has not received any new applications for that date.

• Cancellation of December 22, 2025 meeting
• No new Zoning, Variance, or Special Use Permit applications received

Campus to Community Committee

The Campus to Community Committee will review the November minutes and receive sub‑committee reports, including a financial report from Liz. Members will discuss upcoming events such as the Paddle Battle 2026 and SIUE tabling dates. The group will also consider moving the March meeting to March 24 and address other business items.

• Financial Report presented by Liz
• Paddle Battle 2026 planning
• Tabling events at SIUE on Feb 21, Mar 28, and Apr 10 2026
• Rotary Student of the Month award
• Discussion of new community tradition ideas

City Council

The Edwardsville City Council will hold a public hearing on property taxes and vote on resolutions to abate tax levies for various bond series. The council will also approve the purchase of decorative streetlight components and bulk rock salt.

• Property Tax Public Hearing
• Resolution to abate tax levy for General Obligation Bonds Series 2016
• Resolution to abate tax levy for General Obligation Refunding Bonds Series 2020A
• Sole source purchase of decorative streetlight components from StressCrete, Inc.
• Sole source purchase of bulk LA Rock Salt from Gunther Salt Company ($181,250.00)

The council approved the 2026 liquor and tobacco bonds and a series of tax‑levy abatement resolutions for various general‑obligation bonds. It also authorized a $1,480,827.74 claim payment and approved several grant and procurement actions. All motions passed with unanimous affirmative votes.

• Approved 2026 Liquor/Tobacco Bonds (7 Ayes)
• Approved $1,480,827.74 city claims (7 Ayes)
• Approved tax‑levy abatement for 2016 General Obligation Bonds ($703,167.31) (7 Ayes)
• Approved tax‑levy abatement for 2020A General Obligation Bonds ($704,225.00) (7 Ayes)
• Approved Police Department application for CSX Pride in Service Grant (7 Ayes)
• Approved purchase of decorative streetlight components from StressCrete (16 poles) (7 Ayes)
• Approved purchase of bulk LA rock salt $181,250.00 (7 Ayes)
• Approved franchise grant to Spectrum Mid‑America (Charter Communications) (7 Ayes)

City Council

The City Council will conduct a public hearing on property taxes and consider several tax levy abatements for general obligation bonds. The body is also reviewing a cable franchise for Spectrum Mid-America and various grant applications.

• Property Tax Public Hearing at 7:00 p.m.
• Claims totaling $1,480,827.74
• Purchase of bulk LA Rock Salt from Gunther Salt Company for approximately $181,250.00
• Ordinance granting a cable system franchise to Spectrum Mid-America, LLC
• Ordinance for the assessment, levy, and collection of taxes for tax year 2025

Finance Committee

The committee will conduct a second reading of an ordinance for the 2025 tax year assessment and collection. Members will also discuss resolutions to abate tax levies for multiple general obligation bond series ranging from 2016 to 2025.

• Second reading of Ordinance for Tax Year 2025 assessment, levy, and collection
• Tax levy abatement resolution for General Obligation Bonds Series 2016
• Tax levy abatement resolution for General Obligation Refunding Bonds Series 2019B, 2020A, 2020B, and 2021A
• Tax levy abatement resolution for General Obligation Bonds Series 2021B, 2022, and 2025

The Finance Committee approved the minutes from its November 25, 2025 meeting. It also approved and forwarded to the City Council an ordinance for tax assessment, levy, and collection for Tax Year 2025 and FY 2025‑2026. The committee approved a series of resolutions to abate tax levies on several General Obligation Bond series, and scheduled its next meeting for December 30, 2025.

• Approved minutes of Nov 25, 2025 Finance Committee meeting (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Ordinance for tax assessment, levy, and collection for Tax Year 2025 and FY 2025‑2026 (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2016 (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2019B (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2020A (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2020B (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2021A (Miracle, Krause, Farrar voted aye)
• Approved and forwarded to council Resolution to abate tax levy for General Obligation Bonds Series 2021B (Miracle, Krause, Farrar voted aye)

Finance Committee

The Finance Committee will hold a second reading of an ordinance to levy $19,008,345 in taxes for the 2025 tax year to fund corporate expenses. The body will also discuss several resolutions to abate tax levies related to various General Obligation Bonds from 2016 through 2025.

• Second reading of tax levy ordinance for $19,008,345
• Tax levy abatement resolutions for General Obligation Bonds Series 2016, 2019B, 2020A, 2020B, 2021A, 2021B, 2022, and 2025
• Estimated combined City and Library tax rate of 1.4096

Administrative & Community Services Committee

The Administrative and Community Services Committee will discuss a tax levy for the 2025 tax year and the fiscal year ending April 30, 2026. The body is also reviewing a cable system franchise for Spectrum Mid-America, LLC and updates to Planned Unit Development ordinances.

• Ordinance for assessment, levy, and collection of taxes for Tax Year 2025
• Cable system franchise ordinance for Spectrum Mid-America, LLC (Charter Communications)
• Ordinance amending Chapter 1243 – Planned Unit Developments
• Sole source purchase of decorative streetlight components from Sternberg Lighting
• Technical services agreement with Moran Economic Development, LLC

The Administrative & Community Services Committee unanimously approved the minutes from the November 25, 2025 meeting. It also approved a first‑reading amendment to the Planned Unit Developments ordinance, a second‑reading franchise ordinance for Spectrum Mid‑America, a second‑reading tax assessment ordinance, a sole‑source purchase of decorative streetlight components, a banner placement resolution, and a technical‑services agreement with Moran Economic Development. All approvals were voted “all ayes” and will be forwarded to the City Council.

• Approved minutes from Nov 25, 2025 ACS meeting (all ayes)
• Approved first reading of Planned Unit Developments amendment (all ayes)
• Approved second reading of Spectrum Mid‑America franchise ordinance (all ayes)
• Approved second reading of 2025 tax assessment ordinance (all ayes)
• Approved sole‑source purchase of decorative streetlight components (all ayes)
• Approved placement of banners on downtown streetscape light poles (all ayes)
• Approved technical services agreement with Moran Economic Development (all ayes)

Administrative & Community Services Committee

The Edwardsville Administrative & Community Services Committee will review several ordinances and resolutions, including a first‑reading amendment to Chapter 1243 on Planned Unit Developments. It will also take up a second‑reading franchise ordinance for Spectrum Mid‑America (Charter Communications) and a tax levy ordinance for the 2025 tax year. Additional items include a sole‑source purchase of decorative streetlight components and a resolution for banner placement on downtown streetscape poles.

• Approval of an Ordinance Amending Chapter 1243 – Planned Unit Developments – First Reading
• Approval of an Ordinance Granting a Franchise to Spectrum Mid‑America, LLC (Charter Communications) – Second Reading
• Approval of an Ordinance Making an Assessment, Levy, and Collection of Taxes for Tax Year 2025 – Second Reading
• Sole Source Resolution approving purchase of decorative streetlight components from Sternberg Lighting c/o Lighting Associates LLC
• Resolution approving placement of banners on streetscape light poles in downtown Edwardsville by Trinity Lutheran Ministries

Tourism Advisory Committee

The Tourism Advisory Committee will meet to review administrative items including the tourism budget and marketing plan. The committee will also discuss tourism grants and a presentation from Great Rivers and Routes.

• FY25/26 Tourism Budget
• Tourism Attraction Grant application
• Tourism Advisory Plan and City Marketing
• Route 66
• Great Rivers and Routes Presentation

The committee met on December 11, 2025 and reviewed agenda items such as the tourism advisory plan, FY25/26 budget, grant applications, and Route 66. The minutes do not record any approvals, denials, votes, or other formal actions on these items. Therefore, no decisions were officially taken during this session.

Public Services Committee

The Edwardsville Public Services Committee will consider several approvals, including the minutes from the November 24 meeting and resolutions to apply for grant funding. It will adopt the 2025 Madison County Multi-Jurisdictional All Hazards Mitigation Plan and authorize purchases of decorative streetlight components from two vendors. The committee will also vote on a sole source contract to buy bulk rock salt from Gunther Salt Company for an estimated $181,250.

• Approve resolution authorizing Police Department to apply for CSX Pride in Service Grant
• Adopt 2025 Madison County Multi-Jurisdictional All Hazards Mitigation Plan
• Approve sole source purchase of decorative streetlight components from StressCrete, Inc.
• Approve sole source purchase of decorative streetlight components from Sternberg Lighting
• Approve sole source purchase of bulk LA rock salt from Gunther Salt Company ($181,250)

The Public Services Committee approved the November 24 minutes and adopted four resolutions authorizing grant applications for the police drone program, a multi‑jurisdictional hazard mitigation plan, a resource‑management grant for native landscaping, and a bulk rock‑salt purchase of $181,250. It also approved a sole‑source purchase of decorative streetlight components from StressCrete, Inc. The item for decorative streetlights from Sternberg Lighting was removed from the agenda with no action taken.

• Approved November 24, 2025 Public Services Committee minutes (unanimous)
• Approved resolution authorizing police department to apply for CSX Pride in Service Grant (unanimous)
• Approved resolution adopting 2025 Madison County Multi‑Jurisdictional All Hazards Mitigation Plan (unanimous)
• Approved resolution authorizing application for Madison County Resource Management Program grant for native landscaping (unanimous)
• Approved sole‑source purchase of decorative streetlight components from StressCrete, Inc. c/o Simply Bright Ideas, Inc. (unanimous)
• Approved sole‑source purchase of bulk rock‑salt from Gunther Salt Company for $181,250 (unanimous)
• Item for decorative streetlight components from Sternberg Lighting removed from agenda; no action taken

Public Services Committee

The Edwardsville Public Services Committee will approve the minutes from the November 24, 2025 meeting and several resolutions, including authorizing the police department to apply for a CSX Pride in Service grant of up to $18,000 and adopting the 2025 Madison County Multi‑Jurisdictional All Hazards Mitigation Plan. The committee will also approve sole‑source purchases of decorative streetlight components and a bulk purchase of LA rock salt estimated at $181,250.

• Approve minutes from the November 24, 2025 Public Services Committee meeting
• Resolution authorizing the Police Department to apply for a CSX Pride in Service grant (up to $18,000)
• Resolution adopting the 2025 Madison County Multi‑Jurisdictional All Hazards Mitigation Plan
• Sole source purchase of decorative streetlight components from StressCrete, Inc.
• Sole source purchase of bulk LA rock salt from Gunther Salt Company, estimated $181,250

Edwardsville Environmental Commission

The Edwardsville Environmental Commission will review the 2026/2027 budget and discuss residential and right-of-way tree planting. The meeting will also cover recycling and Tree City USA status.

• Review of 2026/2027 budget
• Residential tree planting grant discussion
• Right-of-way tree planting for 2025
• Recycling program updates
• Tree City USA status report

The commission approved the minutes from the November 12, 2025 meeting. The commission approved the city's Tree City USA application. The meeting was adjourned with unanimous approval.

• Approved November 12, 2025 minutes (unanimous)
• Approved Tree City USA application (unanimous)
• Adjourned meeting (unanimous)

Historic Preservation Commission

The Historic Preservation Commission will consider certificates of appropriateness, review several old‑business items such as the Grandview Subdivision and a grant project for Goshen Commons, discuss the Miriam McKinnie mural landmark application, and receive staff updates on historic districts and landmarks. The meeting also includes a financial report, correspondence, and committee reports.

• Certificates of Appropriateness
• Grandview Subdivision (old business)
• Grant project/Goshen Commons (old business)
• Landmark Application – Miriam McKinnie murals (old business)
• Staff updates on historic districts: Stephenson House, Brick Streets, Downtown, Leclaire, St. Louis Street

The Edwardsville Historic Preservation Commission met on December 10, 2025 at City Hall. The commission approved the minutes of the November 12, 2025 meeting after a motion by Kent Weber and a second by Joe Hutton. No other actions, approvals, or decisions were recorded in the minutes.

• Approved minutes of November 12, 2025 meeting (motion by Kent Weber, second by Joe Hutton)

Historic Preservation Commission

The Edwardsville Historic Preservation Commission approved COAs for a shed at 722 Holyoake Road, a new detached garage at 409 Franklin Avenue, signage at 400 N. Main St, and siding work at 857 Hale Avenue. The commission also discussed old‑business items such as scanning original Grandview Subdivision records, a grant project for Goshen Commons, and mural guidelines. No new business or additional motions were taken.

• COA approved for a shed at 722 Holyoake Road (suggested cupola, weathervane, plants)
• COA approved for demolition of a detached garage and construction of a new detached garage at 409 Franklin Avenue (approx. 21 ft height, replicated architectural details)
• COA approved for signage (Narwahls) at 400 N. Main St by Plasti‑Lite Signs
• COA approved for siding work at 857 Hale Avenue by Cardinal Catastrophe Services, Inc.
• Old business: recommendation to form a committee to review and summarize original Grandview Subdivision information

Board of Fire & Police Commissioners

The Board of Fire & Police Commissioners will review and approve the minutes from the November 18, 2025 meeting. It will adopt a calendar of regular meetings for 2026, listing dates from January 6 to December 1. A closed‑session police meeting will be held to complete the background review and final interview of candidate Cross and Whited.

• Review and approve November 18, 2025 meeting minutes
• Adopt 2026 meeting calendar dates (Jan 6 – Dec 1, 2026)
• Closed session for police candidate background and final interview (Cross and Whited)

The board approved the previous meeting minutes with corrections. It entered a closed session to review background investigations, then returned to open session. Motions to hire Ryan Cross and Chloe Whited as full‑time probationary patrol officers were each approved. The meeting was adjourned at 5:40 PM.

• Approved previous minutes with corrections
• Approved closed session to review background investigations for Ryan Cross and Chloe Whited
• Approved return to open session
• Approved hiring Ryan Cross as full‑time probationary patrol officer
• Approved hiring Chloe Whited as full‑time probationary patrol officer
• Approved adjournment of the meeting

Mobile Intensive Care System Trust Committee

The Mobile Intensive Care System Trust Committee will meet to approve minutes from a prior meeting and review the treasurer's report. The meeting is scheduled for December 8, 2025, at the Edwardsville Fire Department.

• Approval of Meeting Minutes (January 8, 2025)
• Treasurer’s Report
• Old Business
• New Business

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee will review old business items including the Bike Rack Bonanza and the Adopt‑a‑Sidewalk/Winter Sidewalk Clearance program. It will also consider new business items such as marketing materials for a booth, the FY 2026‑2027 work plan, and proposals for new subgroups on education and safety, policy and infrastructure, and community engagement.

• Bike Rack Bonanza
• Adopt-a-Sidewalk/Winter Sidewalk Clearance
• Marketing Materials/Booth Discussion
• FY 2026‑2027 Work Plan
• New Subgroup Items: Education & Safety, Policy & Infrastructure, Community Engagement

The Bicycle and Pedestrian Advisory Committee approved the minutes of the November meeting unanimously. The committee also approved the FY 2026‑2027 work plan as drafted, with a unanimous vote. No other substantive actions were taken.

• Approved November meeting minutes (unanimous)
• Approved FY 2026‑2027 work plan (unanimous)

Bicycle and Pedestrian Advisory Committee Agenda

The committee approved the previous meeting’s minutes and reviewed recent events such as the Bike Bus and Halloween Parade. In new business, members discussed drafting the FY 2026‑27 work plan, a possible volunteer sidewalk‑shoveling program, and the city’s upcoming application to retain its Bicycle‑Friendly Community status. The committee noted that bike‑rack grant payments for the Madison County Historical Society, Artisan and Cafe Birdie are being processed. No formal approvals were made; the work plan will be circulated for approval at the December meeting.

• Draft FY 2026‑27 Bicycle & Pedestrian work plan to be shared before December meeting
• Consider volunteer sidewalk‑shoveling program (suggested name “Adopt a Sidewalk”)
• Reapply for Bicycle Friendly Community status by mid‑June
• Bike‑rack grant payments for Madison County Historical Society, Artisan and Cafe Birdie
• Discuss marketing materials and booth for upcoming events

City Council

The Edwardsville City Council will meet to approve the appointment of a Tourism Advisory Committee member, the 2026 Liquor/Tobacco Bonds, and a franchise agreement with Charter Communications. The Finance Committee will also review claims totaling $516,561.16.

• Appointment of Jake Sutter to Tourism Advisory Committee
• Approval of 2026 Liquor/Tobacco Bonds
• Approval of Charter Communications franchise agreement
• Finance Committee claims totaling $516,561.16
• Police Department application for FY26 Camera Grant Program

The council amended and adopted a resolution to place a non‑binding video gambling referendum on the March 17, 2026 primary ballot, passing 5‑1. It also approved the 2026 Liquor/Tobacco Bonds, paid $516,561.16 in claims, and authorized a $133,000 police camera grant. Additional approvals included a tourism advisory appointment, an engineering services agreement, and a gift agreement with North Main Properties.

• Approved appointment of Jake Sutter to Tourism Advisory Committee (term to Apr 2027) – 6-0
• Approved 2026 Liquor/Tobacco Bonds for the City – 6-0
• Approved payment of claims totaling $516,561.16 – 6-0
• Approved resolution authorizing police department to apply for FY26 Camera Grant (~$133,000) – 6-0
• Approved amendment to Commercial Building Improvement Program to add sanitary sewer foundation replacements – 6-0
• Approved supplemental engineering services agreement with Volkert, Inc. for North Main Street – 6-0
• Approved amendment and adoption of a resolution for a non‑binding video gambling referendum on the March 17, 2026 ballot – 5-1
• Approved gift agreement with North Main Properties, LLC – 6-0

City Council

The City Council will discuss a referendum regarding video gambling within city limits. The meeting also includes votes on a cable system franchise for Spectrum Mid-America and a tax levy for fiscal year 2025-2026.

• Referendum on video gambling for the March 17, 2026 General Primary Election
• Ordinance granting a cable system franchise to Spectrum Mid-America, LLC
• Tax assessment, levy, and collection for fiscal year beginning May 01, 2025
• Claims totaling $516,561.16
• Professional Services Agreement with Gray Design Group for 246 North Main Street

Foreign Fire Insurance Board

The Edwardsville Foreign Fire Insurance Board will approve the previous meeting minutes and the Treasurer’s Report, announce election results, and review a list of requested expenditures for various equipment and supplies. The board will also address any old and new business items before adjourning. The next meeting date will be announced at the end of the session.

• Wound in a box training aids (Schonlau)
• New TV (Douglas)
• Gear allowance (Schonlau)
• Forcible entry door (Schonlau)
• Microwave (Gooden)

Finance Committee

The Edwardsville Finance Committee will meet to approve minutes and discuss a new ordinance for the 2025 tax year and fiscal year 2025-2026. Claims will be announced at a later Council meeting.

• Approval of November 13, 2025, meeting minutes
• Ordinance for 2025 tax levy and collection
• Finance Director report
• Claims announcement scheduled for December 2, 2025
• Next meeting scheduled for December 11, 2025

The committee approved the minutes from the November 13 Finance Committee meeting. It also approved and forwarded an ordinance to assess, levy, and collect taxes for the 2025 tax year and FY 2025-2026, marking its first reading. Both motions carried with Alderwoman Miracle and Alderman Krause voting aye.

• Approved November 13 Finance Committee minutes (Miracle and Krause voted aye)
• Approved and forwarded tax assessment ordinance (first reading) (Miracle and Krause voted aye)

Finance Committee

The Finance Committee will discuss a proposed ordinance that levies $19,008,345 in property taxes for the fiscal year May 1 2025 through April 30 2026, resulting in a tax rate of 1.4096, a 0.1% decrease from 2024. The committee will note that the claims amount will be announced at the December 2, 2025 City Council meeting. It will also approve minutes from the November 13, 2025 meeting and consider previously approved resolutions on lift‑assist fees and the Wildey Theatre budget amendment.

• Ordinance to assess, levy, and collect taxes for Tax Year 2025 totaling $19,008,345
• Claims amount to be announced at the Dec 2, 2025 Council meeting
• Resolution authorizing the Lift Assist Fee Schedule (old business)
• Resolution amending Resolution 012-04-2025 – Wildey Theatre budget amendment
• Approval of minutes from the Nov 13, 2025 Finance Committee meeting

Administrative & Community Services Committee

The Administrative & Community Services Committee will hold first readings on three ordinances: granting a franchise to Spectrum Mid-America (Charter Communications) to build a cable system, establishing a tax assessment, levy, and collection for tax year 2025 and FY 2025‑2026, and a professional services agreement with Gray Design Group for work at 246 North Main Street. The committee will also vote on a resolution approving a referendum on video gambling for the March 17, 2026 primary election. Additional items include public comment and a report on October building permits.

• Ordinance granting a franchise to Spectrum Mid-America, LLC (Charter Communications) – first reading
• Ordinance for assessment, levy, and collection of taxes for tax year 2025 and FY 2025‑2026 – first reading
• Professional Services Agreement with Gray Design Group for improvements to 246 North Main Street
• Resolution approving a referendum on video gambling for the March 17, 2026 primary ballot
• October Building Permit Report (informational)

The Administrative & Community Services Committee approved the minutes from the November 13 meeting. It also approved a franchise ordinance for Spectrum Mid‑America, a tax levy ordinance for FY 2025‑26, and a professional services agreement with Gray Design Group. The committee approved a resolution to place a video‑gambling referendum on the March 17, 2026 ballot. All motions passed with unanimous support.

• Approved minutes from Nov 13, 2025 ACS meeting (unanimous)
• Approved franchise ordinance for Spectrum Mid‑America, LLC (unanimous)
• Approved tax levy ordinance for FY 2025‑26 (unanimous)
• Approved professional services agreement with Gray Design Group for 246 N Main St (unanimous)
• Approved resolution for video‑gambling referendum on March 17, 2026 ballot (unanimous)

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider three new‑business items, each presented for a first reading. Items include an ordinance granting a cable franchise to Spectrum Mid‑America, LLC (doing business as Charter Communications); an ordinance to assess, levy and collect taxes for tax year 2025 and corporate expenses for FY 2025‑2026; and a professional services agreement with Gray Design Group for improvements to 246 North Main Street. The committee will also act on a resolution approving a city referendum on video gambling to appear on the March 17, 2026 primary ballot. The meeting includes routine approval of minutes from the November 13, 2025 ACS meeting, public comment, and other standard business.

• Ordinance granting a franchise to Spectrum Mid‑America, LLC (Charter Communications) – first reading
• Ordinance for assessment, levy, and collection of taxes for tax year 2025 and corporate expenses FY 2025‑2026 – first reading
• Professional Services Agreement with Gray Design Group for improvements to 246 North Main Street
• Resolution approving a city referendum on video gambling for the March 17, 2026 primary ballot
• Approval of minutes from the November 13, 2025 ACS meeting

Public Services Committee

The Public Services Committee will review a franchise agreement for cable operations and a grant application for the police department. Members will also consider amendments to the Commercial Building Improvement Program and an engineering agreement for North Main Street.

• Franchise ordinance for Spectrum Mid-America, LLC (Charter Communications) to operate a cable system
• Resolution for Police Department to apply for FY26 Camera Grant Program
• Resolution amending the Commercial Building Improvement Program
• Supplemental engineering services agreement with Volkert, Inc. for North Main Street

The Public Services Committee approved the minutes from its November 12 meeting. It also approved a resolution authorizing the police department to apply for the FY26 camera grant program. Additional approvals included a commercial‑building improvement amendment, a franchise renewal for Spectrum Mid‑America (Charter Communications), and a supplemental engineering services agreement for North Main Street. All motions passed unanimously.

• Approved November 12, 2025 Public Services Committee minutes (All Ayes)
• Approved resolution authorizing police department to apply for FY26 camera grant (All Ayes)
• Approved amendment to Commercial Building Improvement Program to add sewer and grease‑interceptor work (All Ayes)
• Approved franchise renewal for Spectrum Mid‑America, LLC (Charter Communications) to operate cable system (All Ayes)
• Approved supplemental engineering services agreement with Volkert, Inc. for North Main Street improvements (All Ayes)

Public Services Committee

The Public Services Committee will vote on several approvals, including a resolution authorizing the Police Department to apply for up to $133,000 in state camera grant funds. It will also consider amending the Commercial Building Improvement Program to reimburse 50% of eligible costs up to $25,000 per project. An ordinance granting Spectrum Mid-America, LLC a franchise to erect and operate a cable system in the city is on the agenda, along with a supplemental engineering services agreement with Volkert, Inc. for work on North Main Street.

• Resolution to let Police Department apply for Illinois FY 26 Camera Grant (up to $133,000)
• Amendment to Commercial Building Improvement Program – 50% reimbursement up to $25,000 for eligible upgrades
• Ordinance granting Spectrum Mid-America, LLC a franchise to install and operate a cable system in Edwardsville
• Supplemental Local Public Agency Engineering Services Agreement with Volkert, Inc. for North Main Street
• Approval of minutes from the November 12, 2025 Public Services Committee meeting

Zoning Board of Appeals

The November 24, 2025 meeting of the Zoning Board of Appeals has been cancelled. This is due to a lack of new Zoning, Variance, or Special Use Permit applications.

Campus to Community Committee

The Campus to Community Committee will review the October minutes and receive sub‑committee reports on finances, upcoming events, and volunteer opportunities. Members will discuss specific items such as the Paddle Battle 2026, storage needs for tote bags, and plans for SIUE preview events and Admitted Students Day. The meeting also includes a segment for new community‑tradition ideas and recognition of a Rotary Student of the Month.

• Paddle Battle 2026
• Storage for tote bags
• SIUE preview events (Nov 8 2025, Feb 21 2026, Mar 28 2026)
• Admitted Students Day – April 10 2026
• Rotary Student of the Month award

The committee unanimously approved the October minutes and the financial report. It first approved a $120 expenditure for six pickleball courts at Plummer Family Park, then amended the motion to increase the amount to $150 for five hours. The Paddle Battle event was scheduled for April 25, 2026, and the next meeting was set for December 16, 2025.

• Approved October minutes (unanimous)
• Approved financial report (unanimous)
• Approved $120 for six pickleball courts, four hours (unanimous)
• Amended to $150 for six pickleball courts, five hours (unanimous)
• Set Paddle Battle 2026 date for April 25, 3‑7 p.m. (unanimous)
• Scheduled next meeting for Dec 16, 2025 at 5 p.m.

Board of Fire & Police Commissioners

The Board of Fire & Police Commissioners will review and approve the minutes from the November 10, 2025 meeting. It will conduct an initial background review of Cousineau as a police agenda item. Additional agenda items include public comment, communications updates, fire updates, administrative matters, and new business. The meeting is scheduled for 5:00 p.m. at City Hall, 118 Hillsboro Avenue.

• Review and approve November 10, 2025 meeting minutes
• Initial background review of Cousineau (Police)
• Public comment period
• Communications updates (Fire and Police)
• Discussion of new business

The board approved the minutes from the prior meeting. It then approved a closed‑session to review the background investigation of probationary patrol officer candidate Jason Cousineau, and later approved returning to open session. The board voted to withdraw the offer to hire Cousineau and adjourned the meeting.

• Approved previous meeting minutes (approved)
• Approved closed session to review background investigation of Jason Cousineau (approved)
• Approved return to open session (approved)
• Approved withdrawal of offer to hire Jason Cousineau as probationary patrol officer (approved)
• Approved adjournment of the meeting (approved)

City Council

The City Council will review financial claims and several sole-source contracts. The body is also considering new fee schedules for lift assist and list assist services, as well as a budget amendment for the Wildey Theatre.

• Claims totaling $2,497,139.05
• Sole source resolution for well inspection, testing, and treatment for $161,440.00
• Change Order #1 for Cass Avenue Water Main Improvements for $9,020.00
• Ordinance and resolution to establish Lift Assist and List Assist fee schedules
• Extension of the Dorset Court Plaza PUD for 12 months

The council approved the 2026 Liquor/Tobacco Bonds, with all six members voting aye. It also approved $2,497,139.05 in city claims and established a $500 lift‑assist fee schedule for assisted‑living facilities. The council adopted a resolution to replace the Wildey Theatre projector at a cost of $18,000. Additional actions included a 12‑month extension of the Dorset Court Plaza PUD, a $161,440 sole‑source well‑inspection contract, a fuel‑filling station contract with Pemco Service Co., and an ordinance imposing lift‑assist fees.

• Approved 2026 Liquor/Tobacco Bonds (6-0)
• Approved city claims totaling $2,497,139.05 (6-0)
• Approved List Assist Fee Schedule – $500 per facility (6-0)
• Approved Wildey Theatre projector replacement – $18,000 (6-0)
• Approved 12‑month extension of Dorset Court Plaza PUD (5-1)
• Approved Sole Source Well Inspection, Testing, and Treatment contract – $161,440 (6-0)
• Approved Sole Source contract to Pemco Service Co. for fuel filling station (6-0)
• Approved Ordinance Imposing Lift Assist Fees (6-0)

City Council

The City Council will review several committee recommendations, including a sole source contract for well services and an ordinance for lift assist fees. The body will also discuss a 12-month extension for the Dorset Court Plaza PUD and approve 2026 liquor and tobacco bonds.

• Sole source resolution for Well Inspection, Testing, and Treatment: $161,440.00
• Claims totaling $2,497,139.05
• Ordinance and resolution to establish Lift Assist Fees
• Extension of the Dorset Court Plaza PUD for 12 months
• Change Order #1 for Cass Avenue Water Main Improvements: $9,020.00

Finance Committee

The Finance Committee will consider two pending resolutions: one to create a Lift Assist fee schedule and another to amend the budget for the Wildey Theater. It will also note that a claim amount will be announced at the November 18 City Council meeting and receive a report from Finance Director Jeanne Wojcieszak. The meeting includes routine items such as citizen comments and approval of the October 30 minutes.

• Resolution authorizing the establishment of a Lift Assist fee schedule
• Resolution amending Resolution 012-04-2025 (Budget Amendment) for Wildey Theater
• Announcement that claim amount will be presented at the November 18 Council meeting
• Report from Finance Director Jeanne Wojcieszak
• Approval of minutes from the October 30, 2025 meeting

The committee approved the minutes from the October 30 meeting. It also approved and will forward a resolution establishing a lift assist fee schedule, and a resolution amending the budget amendment for the Wildey Theatre. All three motions passed with votes from Miracle, Krause and Farrar.

• Approved October 30 Finance Committee minutes (Miracle, Krause, Farrar voting aye)
• Approved and will forward Resolution Authorizing Lift Assist Fee Schedule (Miracle, Krause, Farrar voting aye)
• Approved and will forward Resolution Amending Resolution 012-04-2025 (Wildey Theatre budget amendment) (Miracle, Krause, Farrar voting aye)

Finance Committee

The Finance Committee will forward a resolution that creates a lift‑assist fee schedule, charging $1,000 per assisted‑living or nursing‑home facility and $500 per residential unit after six free assists, with a 3% annual increase. It will also consider a budget amendment that adds $18,000 to the Wildey Theatre operations budget to purchase a new projector, raising the total budget to $40,000. A claim amount will be announced at the November 18 council meeting. The committee will approve the minutes from the October 30 meeting.

• Resolution authorizing establishment of lift‑assist fee schedule ($1,000 for assisted‑living/nursing homes, $500 for residential units, 3% annual increase)
• Resolution amending Resolution 012-04-2025 to increase Wildey Theatre operations budget by $18,000 to $40,000 for a new projector
• Claim amount to be announced at the Tuesday, November 18, 2025 Council meeting
• Approval of minutes from the October 30, 2025 Finance Committee meeting
• Opportunity for citizens to address the committee

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider three resolutions: removing the Dorset Court Plaza Planned Unit Development, placing a video gambling referendum on the March 17, 2026 primary ballot, and awarding a sole‑source contract to Pemco Service Co. for a fuel filling station at Parks Shop East. The committee will also act on an ordinance that imposes lift‑assist fees for the city. Public comment and routine approvals of minutes are also on the agenda.

• Resolution to remove the Dorset Court Plaza Planned Unit Development
• Resolution to place a video gambling referendum on the March 17, 2026 primary ballot
• Sole‑source contract with Pemco Service Co. for purchase and installation of a fuel filling station at Parks Shop East
• Ordinance imposing lift‑assist fees for the City of Edwardsville

The committee approved the minutes from the October 30, 2025 ACS meeting. It voted 2‑1 to approve the Dorset Court Plaza Planned Unit Development, rejecting a motion to remove it. The board also tabled a resolution for a video‑gambling referendum, approved a sole‑source contract with Pemco Service Co. for a fuel filling station, and approved an ordinance imposing lift‑assist fees, each to be forwarded to the City Council. All other motions were adopted unanimously.

• Approved October 30, 2025 ACS meeting minutes (unanimous)
• Approved Dorset Court Plaza Planned Unit Development (2‑1)
• Tabled video‑gambling referendum resolution (unanimous)
• Approved sole‑source contract with Pemco Service Co. for fuel station (unanimous)
• Approved lift‑assist fee ordinance (unanimous)
• Adopted motion to adjourn (unanimous)

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider a resolution to remove the Dorset Court Plaza Planned Unit Development after it was deemed inactive. It will also vote on a resolution to place an advisory referendum on video gambling on the March 17, 2026 primary election ballot. Additional items include a sole‑source contract for Pemco Service Co. to install a fuel filling station at Parks Shop East and an ordinance imposing lift‑assist fees.

• Resolution to remove the Dorset Court Plaza Planned Unit Development (inactive PUD)
• Resolution to authorize an advisory referendum on video gambling for the March 17, 2026 primary election
• Sole source contract awarding Pemco Service Co. to purchase and install a fuel filling station at Parks Shop East
• Ordinance imposing lift‑assist fees for the City of Edwardsville
• Public comment period, including remarks on video gaming

Tourism Advisory Committee

The Edwardsville Tourism Advisory Committee will approve the minutes from the October 9th, 2025 meeting and discuss the Tourism Advisory Plan, city marketing, and the FY25/26 tourism budget. The committee will also review the Tourism Attraction Grant and consider a presentation on Great Rivers and Routes. Public comment and old business will be addressed before adjournment.

• Approval of October 9th, 2025 meeting minutes
• Discussion of the Tourism Advisory Plan
• Review of FY25/26 tourism budget
• Review and application for the Tourism Attraction Grant
• Great Rivers and Routes presentation

The committee unanimously approved the October 9, 2025 meeting minutes. Jake Sutter was approved as a new member. The sub‑committee’s Route 66 brochure was tabled for discussion in December. The group agreed that Great Rivers & Routes will select businesses for two short promotional videos to be filmed in spring, recruiting four volunteer couples.

• Approved October 9, 2025 minutes (unanimous)
• Approved Jake Sutter as a committee member
• Tabled Route 66 brochure for December discussion
• Agreed GRR will select businesses for two 30‑90 second videos
• Decided to recruit four volunteer couples for the videos

Public Services Committee

The Public Services Committee will meet to review a sole source resolution for well services. The committee will also receive information regarding a cost increase for a water main project.

• Sole Source Resolution for Well Inspection, Testing, and Treatment: $161,440.00
• Change Order #1 for Cass Avenue Water Main Improvements Project: $9,020.00

The Public Services Committee approved the minutes from its October 29, 2025 meeting. It also approved a sole‑source resolution to fund well inspection, testing, and treatment at a cost of $161,440. Both motions passed unanimously and were forwarded to the City Council for information or consideration. No other actions were taken.

• Approved October 29, 2025 Public Services Committee minutes (unanimous)
• Approved sole source resolution for well inspection, testing, and treatment – $161,440 (unanimous)

Public Services Committee

The Public Services Committee will discuss a sole source resolution for well inspection, testing, and cleaning. The body will also review a cost increase for a water main project on Cass Avenue.

• Sole Source Resolution for Geotechnical Construction, Inc. for well inspection, testing, and treatment in the amount of $161,440.00
• Change Order #1 for the Cass Avenue Water Main Improvements Project in the increased amount of $9,020.00

Edwardsville Environmental Commission

The Edwardsville Environmental Commission will review updates on waterway signage, the Governors Parkway prairie, a residential tree‑planting grant, the Green Cities MoBot project, and ROW tree planting for 2025. In new business, the commission will discuss plans to increase recycling efforts and to add paint recycling. The agenda also includes a budget report and public comments. No formal decisions are recorded in the agenda.

• Waterway signage update
• Governors Parkway prairie update
• Residential tree‑planting grant (50/50)
• Increasing recycling efforts
• Paint recycling

The commission voted to approve the minutes from the October 8, 2025 meeting, with all members voting yes. The board received reports on waterway signage, herbicide application on Governor Parkway Prairie, tree‑planting grants, and a $10,000 tree‑planting project near Lincoln Middle School. Members discussed expanding recycling bins at private sites and a new paint‑recycling program, but no votes were taken on those items. The meeting adjourned unanimously at 6:43 p.m.

• Approved October 8, 2025 minutes (unanimous yes vote)

Historic Preservation Commission

The Historic Preservation Commission will consider four Certificates of Appropriateness for proposed work at 722 Holyoake Road, 409 Franklin Avenue, 400 N. Main Street, and 857 Hale Avenue. The meeting will also address old business items such as the Grandview Subdivision, the Grant project/Goshen Commons, and updates on the Route 66 Festival. New business will include presentations from Suzanne Oberholtzer, Kent Weber, Christy Jennings, and Kathryn Biarkis. Standard agenda items include minutes approval, financial report, and staff updates on historic districts.

• Certificate of Appropriateness for a shed at 722 Holyoake Road
• Certificate of Appropriateness for demolition of a detached garage and construction of a new detached garage at 409 Franklin Avenue
• Certificate of Appropriateness for signage (Narwhals) at 400 N. Main St
• Certificate of Appropriateness for siding work at 857 Hale Avenue
• Discussion of Grandview Subdivision under old business

The commission elected Joe Hutton as Chairperson Pro Tem unanimously and approved the minutes from the October 8, 2025 meeting. It also approved certificates of appropriateness for a shed at 722 Holyoake Road, a new detached garage at 409 Franklin Avenue, signage at 400 N. Main St, and siding work at 857 Hale Avenue. The meeting was adjourned at 8:33 PM.

• Joe Hutton elected Chairperson Pro Tem (unanimous)
• Minutes of Oct 8, 2025 meeting approved
• Certificate of Appropriateness approved for 722 Holyoake Rd shed
• Certificate of Appropriateness approved for 409 Franklin Ave detached garage
• Certificate of Appropriateness approved for 400 N. Main St signage
• Certificate of Appropriateness approved for 857 Hale Ave siding

Historic Preservation Commission

The Commission will consider Certificates of Appropriateness for four property modifications. The body will also review old business including the Grandview Subdivision and the Miriam McKinnie murals landmark application.

• Certificate of Appropriateness: 409 Franklin Avenue for demolition of detached garage and construction of a new 32-foot by 32-foot detached garage
• Certificate of Appropriateness: 722 Holyoake Road for a shed
• Certificate of Appropriateness: 400 N. Main St for signage (Narwhals)
• Certificate of Appropriateness: 857 Hale Avenue for siding
• Landmark Application for Miriam McKinnie murals

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will review and approve the minutes from the October 28, 2025 meeting. The board will conduct closed‑session background reviews and final interviews for the fire department candidate, Baran, and the police department candidate, Weidner. A mayor’s letter requesting new hires will be discussed. The meeting will then adjourn.

• Approve minutes from October 28, 2025 meeting
• Closed‑session full background review and final interview for fire candidate Baran
• Closed‑session full background review and final interview for police candidate Weidner
• Review mayor’s letter requesting new hires

The Board approved a conditional offer to Patrol Officer candidate Ryan Cross and hired Oren Baran as a full‑time Probationary Firefighter‑EMT. It denied hiring Jacob Weidner as a Probationary Patrol Officer and denied a conditional offer to Gasan Rakhimov. Several motions to enter and return from closed sessions were approved, and the meeting was adjourned.

• Approved conditional offer to Patrol Officer Ryan Cross
• Approved hiring Oren Baran as full‑time Probationary Firefighter‑EMT
• Denied hiring Jacob Weidner as Probationary Patrol Officer
• Denied conditional offer to hire Gasan Rakhimov as Probationary Patrol Officer
• Approved motion to enter closed session for background reviews (Baran & Weidner)
• Approved motion to return to open session after Fire Department closed session
• Approved motion to return to open session after Police Department closed session
• Approved adjournment of the meeting

Bicycle and Pedestrian Advisory Committee Agenda

The committee will discuss the BPAC Work Plan for the 2026-2027 Fiscal Year and potential fall and winter events. Members will also review the League of American Bicyclists' Bicycle Friendly Community status and membership. Additionally, the group will discuss new subgroups for education, safety, policy, infrastructure, and community engagement.

• BPAC Work Plan for the 2026-2027 Fiscal Year
• League of American Bicyclists Bicycle Friendly Community and membership
• Education & Safety subgroup
• Policy & Infrastructure subgroup
• Community Engagement subgroup

The committee unanimously approved the October meeting minutes. Members agreed to participate in next year's Halloween Parade. Bike rack grants were approved for the Madison County Historical Society, Artisan, and Cafe Birdie, with payments to be processed soon. The meeting was adjourned unanimously after a motion to adjourn.

• Approved October meeting minutes (unanimous)
• Committee agreed to join next year's Halloween Parade (no vote recorded)
• Approved bike rack grants for Madison County Historical Society, Artisan, and Cafe Birdie (no vote recorded)
• Motion to adjourn passed unanimously

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee will discuss the 2026-2027 fiscal year work plan, fall/winter events, and potential new subgroups. The committee previously approved purchasing t-shirts and candy for events.

• Approval of October 2025 minutes
• Discussion of 2026-2027 BPAC Work Plan
• Review of Fall/Winter events and ideas
• League of American Bicyclists membership review
• Formation of new subgroups (Education, Policy, Community Engagement)

City Council

The Edwardsville City Council will consider several items, including approval of the 2026 Liquor/Tobacco Bonds. Council members will also adopt a lift‑assist fee schedule and related ordinance. Additional resolutions will authorize an Adopt‑A‑Highway agreement with RBM Partners, a joint funding agreement for Phase 6 of the Route 66 Trail, and a right‑of‑way dedication on University Drive.

• Approval of the 2026 Liquor/Tobacco Bonds for the City of Edwardsville
• Resolution authorizing establishment of a Lift Assist Fee Schedule and ordinance imposing lift‑assist fees
• Resolution authorizing the Mayor to enter into an Adopt‑A‑Highway agreement with RBM Partners
• Resolution authorizing a joint funding agreement for Federally Funded Construction of Route 66 Trail – Phase 6, Section 23‑00111‑05‑BT
• Change Order #1 for the 2025 Manhole Lining Contract increased by $7,367.40

The council approved the 2026 Liquor/Tobacco Bonds with seven ayes. It also approved $1,836,109.65 in city claims and authorized agreements for the Adopt‑A‑Highway program and the Route 66 Trail Phase 6 project. The right‑of‑way on University Drive was dedicated, and the lift‑assist fee ordinance was sent back to the ACS committee for further discussion.

• Approved 2026 Liquor/Tobacco Bonds (7 ayes)
• Approved city claims totaling $1,836,109.65 (7 ayes)
• Authorized Mayor to enter Adopt‑A‑Highway agreement with RBM Partners (7 ayes)
• Authorized Mayor to execute Joint Funding Agreement for Route 66 Trail Phase 6 (7 ayes)
• Dedicated right of way on University Drive (7 ayes)
• Referred Lift Assist Fee Schedule resolution back to Finance Committee (7 ayes)
• Returned Lift Assist Fees ordinance to ACS committee (7 ayes)
• Approved RASE Board items (Ugly Christmas Sweater 5K) (7 ayes)

City Council

The City Council will meet to discuss the approval of 2026 liquor and tobacco bonds and the establishment of a lift assist fee schedule. The body will also consider agreements for the Route 66 Trail and the Adopt-A-Highway program.

• Approval of 2026 Liquor/Tobacco Bonds
• Total claims amount of $1,836,109.65
• Ordinance and resolution to establish Lift Assist Fees
• Joint Funding Agreement for Route 66 Trail – Phase 6
• Change Order #1 for 2025 Manhole Lining Contract in the amount of $7,367.40

Human Relations Committee

The Human Relations Committee will meet to review minutes from October 6, 2025. The agenda includes an update to the HRC Ordinance and a discussion on collaborations with community groups.

• HRC Ordinance Update/Handout
• Community Group Collaborations

The committee approved the minutes from the October 6, 2025 meeting after a motion by Renee Childs and a second by Alison Lamothe. The members also agreed to cancel the scheduled December 2025 meeting, pending any urgent business. No other actions were taken.

• Approved October 6 minutes (motion by Renee Childs, seconded by Alison Lamothe)
• Agreed to skip December meeting (no vote recorded)

Foreign Fire Insurance Board

The Foreign Fire Insurance Board is holding a special meeting to address requests for expenditures. The primary item for consideration is the purchase of long sleeve t-shirts.

• Requests for Expenditures – Long sleeve t-shirts

The board voted to approve the expenditure for long‑sleeve t‑shirts costing $4,097.50. The cost per shirt is $37.25, with members paying $35 each and the board covering the $2.25 difference. The motion passed unanimously with six ayes and no nays. The next meeting is scheduled for December 1, 2025 at 1300 hours at Station 1.

• Approved $4,097.50 purchase of long‑sleeve t‑shirts (6‑0)
• Scheduled next meeting for Dec 1 2025 at 1300 hrs, Station 1

Finance Committee

The Finance Committee will approve the minutes from the October 16, 2025 meeting. It will consider a resolution authorizing a lift assist fee schedule and an ordinance imposing lift assist fees for Edwardsville. The committee will note that a claims amount will be announced at the November 4, 2025 City Council meeting. An information item will present minutes from the Edwardsville Public Library Board of Trustees meeting of September 10, 2025, and the Finance Director will give a report.

• Resolution authorizing the establishment of lift assist fee schedule
• Ordinance imposing lift assist fees for the City of Edwardsville
• Approval of minutes from October 16, 2025 meeting
• Claims amount to be announced at November 4, 2025 Council meeting
• Information item – minutes from Edwardsville Public Library Board of Trustees meeting September 10, 2025

The committee approved the minutes from the October 16 finance meeting. It approved and forwarded a resolution establishing a lift‑assist fee schedule to the council. It also approved and forwarded the second reading of an ordinance imposing lift‑assist fees. The next finance committee meeting was set for November 13, 2025.

• Approved minutes of Oct 16 finance meeting (Miracle, Krause, Farrar voted aye)
• Approved and forwarded Resolution establishing Lift Assist Fee Schedule (Miracle, Krause, Farrar voted aye)
• Approved and forwarded Second Reading of Ordinance Imposing Lift Assist Fees (Miracle, Krause, Farrar voted aye)
• Scheduled next Finance Committee meeting for Nov 13, 2025 at 4:00 p.m.

Finance Committee

The Finance Committee will consider a resolution authorizing a lift assist fee schedule and an ordinance imposing lift assist fees for the City of Edwardsville. The proposed fees are $1,050 per occurrence for assisted living and nursing home facilities and $525 per occurrence for residential housing units after six free assists per year. The Committee will also note that the total claims amount will be announced at the November 4, 2025 Council meeting. Additional items include a library board minutes report and a finance director report.

• Resolution authorizing establishment of lift assist fee schedule
• Ordinance imposing lift assist fees (first reading)
• Claims amount to be announced at Council meeting on November 4, 2025
• Information item: minutes from Edwardsville Public Library Board (Sept 10, 2025)
• Report by Finance Director Jeanne Wojcieszak

Administrative & Community Services Committee

The Administrative & Community Services Committee will meet to approve an ordinance imposing lift assist fees and review items from the Recreation, Arts and Special Events Board.

• Approval of lift assist fees ordinance (second reading)
• Ugly Christmas Sweater 5K event approval
• Review of Plan Commission, Zoning Board, and Library Boards
• City Council meeting scheduled for November 4
• Next ACS meeting scheduled for November 13

The Administrative & Community Services Committee approved the minutes from the October 16, 2025 meeting. It passed the second reading of the ordinance imposing lift‑assist fees and sent it to Council, with all members voting aye. The committee also approved funding for the Ugly Christmas Sweater 5K event and forwarded it to Council, again with unanimous support.

• Approved October 16 ACS minutes – all ayes
• Approved Ordinance Imposing Lift Assist Fees (second reading) – forwarded to Council, all ayes
• Approved Ugly Christmas Sweater 5K event funding – forwarded to Council, all ayes

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider an ordinance imposing fees for lift assist services beyond six free annual calls. The fee structure would charge 50% of the Ground Emergency Medical Transport rate for residential units and the full rate for assisted living facilities and nursing homes.

• Approval of ordinance imposing lift assist fees
• Approval of RASE Board items including Trinity Lutheran 5K
• Public comment period
• Approval of October 16, 2025 ACS minutes
• Boards & Commissions updates

Public Services Committee

The Public Services Committee will approve the minutes from the October 15, 2025 meeting. It will also approve three resolutions: one authorizing the mayor to enter an Adopt‑A‑Highway agreement with RBM Partners, one authorizing a joint funding agreement for federally funded construction of the Route 66 Trail – Phase 6 (Section 23‑00111‑05‑BT), and one dedicating right‑of‑way on University Drive. Additionally, the committee will consider a $7,367.40 change order for the 2025 manhole lining contract.

• Approve resolution authorizing mayor to enter Adopt‑A‑Highway agreement with RBM Partners
• Approve resolution authorizing mayor to execute joint funding agreement for Route 66 Trail – Phase 6, Section 23‑00111‑05‑BT
• Approve resolution to dedicate right‑of‑way on University Drive
• Approve change order #1 for 2025 manhole lining contract, increasing amount by $7,367.40
• Approve minutes from the October 15, 2025 Public Services Committee meeting

The Public Services Committee approved four resolutions: the minutes from the October 15, 2025 meeting, an Adopt‑A‑Highway agreement with RBM Partners for litter collection on Goshen Road, a joint funding agreement to build Phase 6 of the Route 66 Trail using Motor Fuel Tax funds, and a dedication of right‑of‑way on University Drive for three city‑purchased parcels. All motions passed unanimously.

• Approved minutes from the October 15, 2025 Public Services Committee (all Ayes)
• Approved resolution authorizing the mayor to enter an Adopt‑A‑Highway agreement with RBM Partners for Goshen Road (all Ayes)
• Approved resolution authorizing the mayor to execute a joint funding agreement for Route 66 Trail Phase 6 using Motor Fuel Tax funds (all Ayes)
• Approved resolution to dedicate right‑of‑way on University Drive for three parcels (all Ayes)

Public Services Committee

The Public Services Committee will discuss a joint funding agreement for a shared use path and a litter collection agreement. The body will also consider a right-of-way dedication and a manhole lining contract change order.

• Joint Funding Agreement for Route 66 Trail Phase 6 with $87,833.00 from Motor Fuel Tax Funds
• Agreement with RBM Partners for Adopt-A-Highway litter collection on Goshen Road
• Resolution to dedicate right of way on University Drive
• Change Order #1 and Final for 2025 Manhole Lining Contract in the amount of $7,367.40

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will meet to conduct closed-session interviews and background reviews for three candidates. The board will also address administrative appointments and a resignation.

• Closed session interviews for fire candidates Phillips and Thompson
• Closed session interview for police candidate Fitzpatrick
• Resignation of Roger Huber
• Appointment of Chris Williams
• Secretary appointment

The board approved the appointment of Chris Williams to fill the vacant Fire and Police Commissioner seat and approved Commissioner Cunningham as the board secretary. The board also approved the hiring of Quinn Phillips, Alex Thompson, and Garrett Fitzpatrick as full‑time probationary firefighters and patrol officer, respectively, and each candidate accepted the offer. The meeting was then adjourned.

• Approved appointment of Chris Williams as Fire and Police Commissioner
• Approved appointment of Commissioner Cunningham as board secretary
• Approved hiring of Quinn Phillips as full‑time Probationary Firefighter‑EMT (candidate accepted)
• Approved hiring of Alex Thompson as full‑time Probationary Firefighter‑EMT (candidate accepted)
• Approved hiring of Garrett Fitzpatrick as full‑time Probationary Patrol Officer (candidate accepted)
• Approved motion to adjourn the meeting

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals scheduled a meeting for October 27, 2025. The Planning and Zoning Division reported that no new zoning, variance, or special use permit applications were received. Because there were no items to consider, the board cancelled the meeting. No decisions or actions were taken.

Campus to Community Committee

The committee is meeting to review financial reports and coordinate tabling activities at SIUE Preview days. Members will discuss the 2026 Paddle Battle and the purchase of a wheeled cart for supplies.

• Planning for Paddle Battle 2026
• Discussion on purchasing a wheeled cart for tabling supplies
• Tabling dates for SIUE Preview days: Nov 8, 2025; Feb 21, 2026; March 28, 2026
• Admitted Students Day on April 10, 2026
• Discussion on providing shopping totes for spring SIUE Preview days

The Campus to Community Committee approved the September meeting minutes and the financial report. Members voted unanimously to donate all outdated SIUE logo items to nonprofit organizations. They also approved spending up to $75 for a wheeled cart to transport tabling supplies. Additional actions included checking storage space for tote bags and planning upcoming student events.

• Approved September minutes (unanimously)
• Approved financial report (unanimously)
• Approved donation of outdated logo items to nonprofits (unanimously)
• Approved purchase of wheeled cart up to $75 (unanimously)
• Decided to check basement for storage of 18 boxes of tote bags
• Decided to keep existing tote bags for new student and transfer orientations
• Scheduled Industrial Career Open House for Nov 13 and SIUE Transfer Student Day for Nov 19
• Set next meeting for Nov 18, 2025 at 5 p.m.

City Council

The Edwardsville City Council will consider several approvals, including a $4,885,550.87 award to Keller Construction, Inc. for North Main Street water main and streetscape improvements. The meeting also includes budget amendment resolutions for park improvement and city enhancement, and the adoption of an enterprise zone ordinance. Additional items are the oath of office for Sergeant Mark Lask, a recognition of Roger Huber, and reports from finance, police, fire, and public works.

• Award of North Main Street Water Main and Streetscape Improvements contract to Keller Construction, Inc. for $4,885,550.87
• Resolution amending Resolution 012-04-2025 for park improvement budget amendment
• Resolution amending Resolution 012-04-2025 for Edwardsville enhancement budget amendment
• Ordinance establishing an Enterprise Zone covering parts of Madison County, Edwardsville, and Pontoon Beach
• Oath of Office for Mark Lask to the rank of Sergeant

The council approved the North Main Street water main and streetscape improvements contract for $4,885,550.87. It also approved a $525,000 grant from the Edwardsville Community Foundation for the Goshen Butcher Shop acquisition, several budget amendment resolutions, and the renewal of the IMLRMA insurance agreement. A motion to award the Leclaire Park wall reconstruction contract was denied.

• Approved North Main Street Water Main and Streetscape Improvements contract to Keller Construction, Inc. for $4,885,550.87 (6 Ayes)
• Approved $525,000 grant from Edwardsville Community Foundation for Goshen Butcher Shop acquisition (unanimous Ayes)
• Approved Claims totaling $1,064,819.21 (6 Ayes)
• Approved Resolution Amending Resolution 012-04-2025 – Park Improvement (6 Ayes)
• Approved Resolution Amending Resolution 012-04-2025 – Edwardsville Enhancement (6 Ayes)
• Approved IMLRMA 2026 renewal for professional risk management services (6 Ayes)
• Denied award of Leclaire Park Wall Reconstruction contract to Stutz Excavating for $349,832.95 (6 Nays)
• Approved award of City Wide Hail Damaged Shingle Roofing contract to D.E. Martin Roofing Co. Inc. for $300,322.00 (6 Ayes)

City Council

The City Council will review several high-value construction contracts and budget amendments. The body is also discussing the establishment of an enterprise zone in coordination with Madison County and the Village of Pontoon Beach.

• Award of North Main Street Water Main and Streetscape Improvements to Keller Construction, Inc. for $4,885,550.87
• Award of Leclaire Park Wall Reconstruction Contract to Stutz Excavating for $349,832.95
• Award of City Wide Hail Damaged Shingle Roofing and Accessories Replacement Contract to D.E. Martin Roofing Co. Inc. for $300,322.00
• First reading of an ordinance imposing Lift Assist Fees
• Claims totaling $1,064,819.21

Finance Committee

The Finance Committee will consider an ordinance and fee schedule for lift assist services. The body will also review budget amendments for Park Improvement and Edwardsville Enhancement, as well as a risk management agreement renewal.

• Ordinance and fee schedule for Lift Assist Fees
• Budget Amendment for Park Improvement
• Budget Amendment for Edwardsville Enhancement
• 2026 IMLRMA Agreement renewal for Professional Risk Management Services

The Finance Committee approved several items. It adopted resolutions to amend the 2025 budget for park improvements and Edwardsville enhancements, and it approved the IMLRMA risk‑management renewal. The committee also authorized the creation of a lift‑assist fee schedule and passed the first reading of an ordinance imposing lift‑assist fees. All motions carried with Alderwoman Miracle, Alderman Krause and Alderman Farrar voting aye.

• Approved minutes of August 28, 2025 Finance Committee meeting (carried with Miracle, Krause, Farrar voting aye)
• Approved and forwarded to council Resolution Amending Resolution 012-04-2025 – Park Improvement (carried with Farrar, Krause, Miracle voting aye)
• Approved and forwarded to council Resolution Amending Resolution 012-04-2025 – Edwardsville Enhancement (carried with Miracle, Krause, Farrar voting aye)
• Held in committee Resolution Authorizing Establishment of Lift Assist Fee Schedule (carried with Miracle, Krause, Farrar voting aye)
• Approved and forwarded to council IMLRMA Agreement 2026 Renewal for Professional Risk Management Services (carried with Miracle, Krause, Farrar voting aye)
• Approved and forwarded to council Ordinance Imposing Lift Assist Fees (First Reading) (carried with Miracle, Krause, Farrar voting aye)

Finance Committee

The Finance Committee will discuss budget amendments for park improvements and the Edwardsville Enhancement Fund. The body is also reviewing a new fee schedule for fire department lift assists and a risk management agreement renewal.

• Budget amendment to increase Edwardsville Enhancement Fund expenditures by $22,788,416
• Budget amendment to increase Parks Improvement Fund by $336,584.47
• Proposed lift assist fees: $1,050 for facilities and $525 for residences after 6 annual occurrences
• IMLRMA 2026 Renewal for Professional Risk Management Services
• Proposed capital projects including $400,000 for Parks Shop East Acquisition and $200,000 for Leclaire Park

Administrative & Community Services Committee

The Administrative & Community Services Committee will consider a second‑reading ordinance establishing an Enterprise Zone covering parts of Madison County, Edwardsville and Pontoon Beach. It will also vote on a first‑reading ordinance imposing lift‑assist fees, and approve two construction contracts: one for Leclaire Park wall reconstruction ($349,832.95) and another for city‑wide hail‑damaged shingle roofing ($300,322.00).

• Ordinance establishing an Enterprise Zone (second reading)
• Ordinance imposing lift‑assist fees (first reading)
• Award Leclaire Park Wall Reconstruction contract to Stutz Excavating – $349,832.95
• Award City Wide Hail Damaged Shingle Roofing contract to D.E. Martin Roofing Co. Inc. – $300,322.00
• Intergovernmental Agreement for the Gateway Commerce Enterprise Zone (old business)

The Administrative & Community Services Committee approved the meeting minutes and forwarded several ordinances to the City Council. It denied awarding the Leclaire Park Wall Reconstruction contract to Stutz Excavating. It approved the hail‑damage roofing contract with D.E. Martin Roofing for $300,322.00 and forwarded other items for council consideration.

• Approved October 2 ACS meeting minutes (unanimous ayes)
• Filed for second reading Enterprise Zone ordinance (unanimous ayes)
• First reading Lift Assist Fees ordinance approved (unanimous ayes)
• Denied Leclaire Park Wall Reconstruction contract to Stutz Excavating ($349,832.95) (unanimous nays)
• Approved hail‑damage roofing contract with D.E. Martin Roofing ($300,322.00) (unanimous ayes)
• Approved intergovernmental agreement for Gateway Commerce Enterprise Zone (unanimous ayes)

Administrative & Community Services Committee

The Administrative & Community Services Committee will take up a second reading of an ordinance creating the Gateway Commerce Center Enterprise Zone, a first reading of an ordinance imposing lift‑assist fees, and will approve two contracts for park wall reconstruction ($349,832.95) and roofing repairs ($300,322.00). The meeting also includes approval of minutes and discussion of an intergovernmental agreement related to the enterprise zone.

• Second reading of Ordinance Establishing an Enterprise Zone encompassing Edwardsville, Pontoon Beach, and Madison County
• First reading of Ordinance Imposing Lift Assist Fees for the City of Edwardsville
• Award Leclaire Park Wall Reconstruction Contract to Stutz Excavating – $349,832.95
• Award City Wide Hail Damaged Shingle Roofing and Accessories Replacement Contract to D.E. Martin Roofing Co. Inc. – $300,322.00
• Old Business: Intergovernmental Agreement for the Gateway Commerce Center Enterprise Zone

Public Services Committee

The Public Services Committee will consider an ordinance establishing a fee for lift assist services provided by the Edwardsville Fire Department. The fee would apply to residential housing units and facilities after the first six free assists per year. The committee will also vote to award a contract for water main and streetscape improvements.

• Approval of an Ordinance Imposing Lift Assist Fees
• Approval of Resolution Authorizing a Lift Assist Fee Schedule
• Awarding North Main Street Water Main and Streetscape Improvements to Keller Construction, Inc. ($4,885,550.87)
• Approval of the October 2, 2025 Committee Minutes
• Approval of an Ordinance Imposing Lift Assist Fees

Public Services Committee

The Public Services Committee will approve the minutes from the October 2, 2025 meeting. It will adopt an ordinance that imposes lift assist fees and a resolution that establishes a lift assist fee schedule. The committee will award a contract worth $4,885,550.87 to Keller Construction, Inc. for North Main Street water main and streetscape improvements. Public comment is also scheduled.

• Approve minutes from the October 2, 2025 Public Services Committee meeting
• Approve ordinance imposing lift assist fees for the City of Edwardsville
• Approve resolution authorizing the establishment of a lift assist fee schedule
• Award $4,885,550.87 contract to Keller Construction, Inc. for North Main Street water main and streetscape improvements

The Public Services Committee approved the minutes from the October 2 meeting. It also approved an ordinance and a resolution to impose lift‑assist fees and create a fee schedule. Finally, it approved awarding a $4,885,550.87 contract to Keller Construction for water‑main replacement and streetscape improvements on North Main Street.

• Approved October 2 meeting minutes (unanimous)
• Approved ordinance imposing lift‑assist fees (unanimous)
• Approved resolution authorizing lift‑assist fee schedule (unanimous)
• Approved award of $4,885,550.87 contract to Keller Construction for North Main St water main and streetscape improvements (unanimous)

Tourism Advisory Committee

The Edwardsville Tourism Advisory Committee will approve minutes from the July 10th, 2025 meeting and discuss the Tourism Advisory Plan, community calendar, city marketing, and the FY25/26 tourism budget. They will also review the Route 66 Round 5 grant application and the annual report, and consider new business items such as a table for the Goshen Market and the USA 2 50TH event.

• Approval of July 10th, 2025 meeting minutes
• Discussion of FY25/26 tourism budget
• Review of Route 66 Round 5 grant application
• Table for Goshen Market
• USA 2 50TH event

The committee approved the July 10, 2025 meeting minutes by unanimous vote. No substantive actions were decided; members discussed the FY25/26 tourism budget, a Route 66 grant application, and upcoming events. The meeting was adjourned at 8:42 am after a motion by Lisa and second by Kathryn.

• Approved July 10, 2025 meeting minutes (unanimous)
• Adjourned meeting (motion by Lisa, second by Kathryn)

Edwardsville Environmental Commission

The Edwardsville Environmental Commission will review updates on waterway signage and the Governors Parkway prairie. The body will discuss residential and right-of-way tree planting for 2025 and landscape changes for the Goshen Rd. median.

• Residential tree planting grant (50/50)
• ROW tree planting for 2025
• Goshen Rd. median landscape change
• Landscape projects for Fall 2025
• Waterway signage update

The Environmental Commission approved a $10,000 budget to purchase trees for city right-of-way, with a unanimous vote. Waterway signage will be installed by Oct. 17 after locations are marked. The Governors Parkway Prairie project was delayed, causing loss of a grant. A motion to spend $500 on garden plant replacements was introduced but no vote result was recorded.

• Approved $10,000 tree purchase budget (unanimous)
• Approved minutes for Sept 9, 2025 (unanimous)
• Proposed $500 garden plant replacement budget (motion introduced, outcome not recorded)

Historic Preservation Commission

The Historic Preservation Commission is meeting to review Certificates of Appropriateness for exterior work on three residential properties. The body will also discuss old business including the Grandview Subdivision and the Miriam McKinnie murals landmark application.

• Certificate of Appropriateness: 814 Hale Avenue (fascia, soffit, gutters, downspouts)
• Certificate of Appropriateness: 217 McKinley Avenue (gutters and fascia)
• Certificate of Appropriateness: 809 Troy Road (windows)
• Discussion of exterior work at 1029 St. Louis Street
• Landmark Application for Miriam McKinnie murals

The commission approved the minutes from the September 10, 2025 meeting. It also approved certificates of appropriateness for 14 Hale Avenue, 217 McKinley Avenue, and 809 Troy Road. All three approvals were passed with unanimous votes from the six members present.

• Approved September 10, 2025 minutes (unanimous)
• Approved COA for 14 Hale Avenue (unanimous)
• Approved COA for 217 McKinley Avenue (unanimous)
• Approved COA for 809 Troy Road (unanimous)

Historic Preservation Commission

The Commission will review requests for Certificates of Appropriateness for exterior work at three properties. The body will also discuss old business including the Grandview Subdivision and the Miriam McKinnie murals landmark application.

• Certificate of Appropriateness: 814 Hale Avenue (fascia, soffit, gutters, downspouts)
• Certificate of Appropriateness: 217 McKinley Avenue (gutters and fascia)
• Certificate of Appropriateness: 809 Troy Road (windows)
• Discussion of exterior work at 1029 St. Louis Street
• Landmark Application for Miriam McKinnie murals

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board will approve the September meeting minutes and consider three special‑event applications: Pumpkin Glow at the Watershed (Oct. 11), Wags at Watershed (Nov. 8) and the Veteran’s Day Parade (Nov. 11). The board will also receive reports on sports leagues, program activities, Wildey Theatre, the R.P. Lumber Center, and park operations.

• Approve September 3, 2025 regular meeting minutes
• Approve Pumpkin Glow event at the Watershed on Oct. 11, 2025
• Approve Wags at Watershed event on Nov. 8, 2025
• Approve Veteran’s Day Parade application for Nov. 11, 2025
• Discuss upcoming Ugly Christmas Sweater 5K on Dec. 13, 2025

Recreation, Arts, & Special Events Board

The RASE Board will consider approval of the September 2, 2025 regular meeting minutes. It will review a request for the Ugly Christmas Sweater 5K event hosted by Trinity Lutheran on Saturday, December 13. The agenda also includes reports from Sports and Recreation, Program, Wildey Theatre, RP Lumber Center, and the Director.

• Approval of September 2, 2025 regular meeting minutes
• Ugly Christmas Sweater 5K – Trinity Lutheran (Saturday, December 13)
• Sports and Recreation report
• Program report
• Wildey Theatre report

The board approved the meeting minutes as written. It unanimously approved the Ugly Christmas Sweater 5K, the A League of Their Own movie night, and the Halloween Parade to be forwarded to ACS. The board also decided on the storage building material and color for the PFP facility and confirmed an extension of Glen Ed's contract.

• Approved meeting minutes as written
• Approved Ugly Christmas Sweater 5K event (all ayes)
• Approved A League of Their Own at Leclaire Field event (all ayes)
• Approved Halloween Parade event (all ayes)
• Decided on PFP storage building material and color
• Extended Glen Ed contract

City Council

The Edwardsville City Council will hold a first reading of an ordinance to create an Enterprise Zone covering parts of the city and neighboring Pontoon Beach. Council members will also approve several contracts and resolutions, including landscape work on Goshen Road and a crack sealing contract. An appointment to the Board of Fire and Police Commission will be made, and finance claims totaling $2,736,514.55 will be noted.

• Ordinance establishing an Enterprise Zone encompassing portions of Edwardsville and Pontoon Beach – first reading
• Sole source resolution for landscape installation and maintenance of Goshen Road medians ($54,363.76)
• Award of the 2025 crack sealing contract to Kinney Contractors, Inc. ($64,187.50)
• Sole source resolution authorizing purchase of Nighthawk software license using FY2026 Illinois Attorney General ORC grant
• Appointment of Chris Williams to the Board of Fire and Police Commission

The Edwardsville City Council approved two real‑estate purchases for public purposes, including 246 N. Main Street and a parcel between Center Grove and Sugar Creek Estates. It also ratified collective bargaining agreements with finance clerks and public works laborers. Additional approvals covered a playground upgrade, landscape work, crack sealing, and police software licensing.

• Approved purchase of real estate at 246 N. Main Street (Seven Ayes)
• Approved purchase of real estate between Center Grove and Sugar Creek Estates (Seven Ayes)
• Ratified collective bargaining agreement with Finance Clerks (Seven Ayes)
• Ratified collective bargaining agreement with Public Works Laborers (Seven Ayes)
• Approved sole source landscape contract for Goshen Road medians $54,363.76 (Seven Ayes)
• Approved award of 2025 crack sealing contract to Kinney Contractors, Inc. $64,187.50 (Seven Ayes)
• Approved purchase of Nighthawk software license from LeadsOnline using AG grant funds (Seven Ayes)
• Approved purchase and installation of an All Abilities Playground on leased land (Seven Ayes)

City Council

The Edwardsville City Council will meet to discuss the purchase of police software, approve road repair contracts, and consider ordinances regarding stop intersections and a new enterprise zone. The agenda also includes a public hearing on a zoning variance.

• Approval of 2025 Crack Sealing Contract ($64,187.50)
• Approval of Police Software License Purchase ($0)
• Public Hearing on Variance at 461 East Vandalia
• Approval of Playground Surface Installation at Springer Woods
• First Reading of Enterprise Zone Ordinance

Human Relations Committee

The Edwardsville Human Relations Committee will consider approving the minutes from its August 4, 2025 meeting and the September 8, 2025 meeting (which did not occur). It will also discuss a review of community events and potential collaborations with community groups. The meeting is scheduled for October 6, 2025 at 5:00 p.m. in the City Hall Council Chambers.

• Review and approve minutes of August 4, 2025 meeting
• Review and approve minutes of September 8, 2025 meeting (no meeting)
• Community events review
• Community group collaborations

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the minutes from the September 11, 2025 meeting. It forwarded two ordinances—Stop Intersections amendment and Human Relations Committee amendment—to the City Council. The committee also gave a first reading to an Enterprise Zone ordinance and held an intergovernmental agreement for the Gateway Commerce Enterprise Zone. Several resolutions, including playground installations and a parade highway closure, were approved to forward to Council.

• Approved September 11, 2025 ACS minutes (all ayes)
• Approved forwarding Stop Intersections amendment to Council (all ayes)
• Approved forwarding Human Relations Committee ordinance to Council (all ayes)
• Approved first reading of Enterprise Zone ordinance (all ayes)
• Held intergovernmental agreement for Gateway Commerce Enterprise Zone (all ayes)
• Approved purchase and installation of PIP playground surface at Springer Woods (all ayes)
• Approved land lease with Lewis and Clark Community College for All Abilities Playground (all ayes)
• Approved parade resolution for IDOT temporary highway closure on Oct. 15, 2025 (all ayes)

Administrative & Community Services Committee

The Administrative & Community Services Committee will approve minutes from the September 11 meeting, receive a variance letter from the Zoning Board of Appeals, and consider several council matters. Items include two ordinances (stop‑sign designation and Human Relations Committee amendment), the first reading of an Enterprise Zone that spans Edwardsville, Madison County and Pontoon Beach, and multiple resolutions for playground installations, land lease agreements, and a parade road closure. The committee will also review intergovernmental agreements related to the Enterprise Zone.

• Ordinance amending Chapter 114 Article II to add a stop sign at Dewey Avenue westbound at South Brown Avenue
• Ordinance amending Chapter 58 to update the Human Relations Committee provisions
• Enterprise Zone establishment encompassing contiguous portions of Madison County, the City of Edwardsville, and the Village of Pontoon Beach (first reading)
• Resolution authorizing purchase and installation of a PIP playground surface at Springer Woods
• Resolution approving a parade resolution for IDOT temporary highway closure for the Edwardsville High School Homecoming Parade on October 15, 2025

Public Services Committee

The Public Services Committee will consider approving contracts for landscaping, crack sealing, and police software. The committee will also vote on purchasing new weather siren controllers.

• Approval of $54,363.76 for Goshen Road medians landscaping
• Approval of $64,187.50 for 2025 crack sealing contract
• Approval of Nighthawk software license for police
• Approval to purchase two Whelen Vortex weather siren controllers
• Approval of Sole Source Resolution for police software grant funds

The Public Services Committee unanimously approved the minutes from the September 10, 2025 meeting. It also approved a $54,363.76 sole‑source contract for Goshen Road median landscaping, a $64,187.50 crack‑sealing contract with Kinney Contractors, a sole‑source purchase of Nighthawk software using the FY2026 Attorney General grant, and upgrades to two Whelen weather siren controllers. All motions passed with all members voting aye.

• Approved September 10 minutes (All Ayes)
• Approved sole‑source landscape contract for Goshen Road medians $54,363.76 (All Ayes)
• Approved 2025 crack‑sealing contract to Kinney Contractors, Inc. $64,187.50 (All Ayes)
• Approved sole‑source purchase of Nighthawk software license (All Ayes)
• Approved purchase of two Whelen Vortex weather siren controller upgrades (All Ayes)

Public Services Committee

The Edwardsville Public Services Committee will consider several approvals, including the minutes from the September 10 meeting, a sole source contract for landscaping the Goshen Road medians at $54,363.76, and a $64,187.50 crack sealing contract with Kinney Contractors, Inc. The committee will also review a sole source resolution to let the Police Department purchase a Nighthawk software license using FY2026 Organized Retail Crime Grant funds, and a resolution to purchase two Whelen Vortex weather siren controller upgrades.

• Approve minutes from the September 10, 2025 Public Services Committee meeting
• Approve sole source landscape installation and maintenance of Goshen Road medians for $54,363.76
• Approve award of the 2025 crack sealing contract to Kinney Contractors, Inc. for $64,187.50
• Approve sole source purchase of Nighthawk software license for the Police Department using grant funds
• Approve purchase of two Whelen Vortex Weather Siren Controller upgrades

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee will review recent program successes and consider several new initiatives. Topics include expanding the Bike Bus to neighboring towns, planning a Halloween parade, and an upcoming fire department open house. The committee will also examine budget expenditures for items such as Nalgene water bottles, T‑shirts, and parade fees and candy. No formal actions are listed in the agenda.

• Bike Bus – Encouraging Neighboring Towns
• Halloween Parade
• Edwardsville Fire Department Open House (Oct 11, 9 am‑2 pm)
• Budget Expenditures – Nalgene water bottles
• Budget Expenditures – T‑shirts

The committee unanimously approved the minutes from the August meeting. It declined the Edwardsville Fire Department's request to participate in its open house. The members also unanimously repurposed $500 of previously approved funds to purchase 31 t‑shirts. Finally, a $500 purchase of candy and swag for the Halloween Parade was approved, also unanimously.

• Approved August meeting minutes (unanimous)
• Declined request to participate in Edwardsville Fire Department Open House (unanimous)
• Repurposed $250 + $250 for purchase of 31 t‑shirts (unanimous)
• Approved $500 purchase of candy and swag for Halloween Parade (unanimous)

Bicycle and Pedestrian Advisory Committee Agenda

The Edwardsville Bicycle and Pedestrian Advisory Committee approved a $250 budget item to buy Nalgene water bottles for the Week without Driving campaign. Members also discussed upcoming events such as the Bike Bus, Bike & Hike, and a possible Halloween Parade participation. The committee reviewed intersection improvement proposals for Buchanan & Vandalia and Madison & Franklin streets. Additional updates covered bike rack access issues and volunteer needs for the Bike Bus route.

• Approve $250 for Nalgene water bottles (Week without Driving swag)
• Consider intersection redesign at Buchanan and Vandalia, requiring a design survey and utility coordination
• Review crosswalk painting contract and signage options for Madison and Franklin streets (contract runs through September)
• Discuss participation in the Halloween Parade and possible use of marketing budget for candy
• Address Bike Bus driver shortages and bike rack access concerns at Woodland

Band Board

The Edwardsville Municipal Band Board will review the 2025 concert season and discuss adding new concerts and themes for 2026. It will consider proposals such as diverting payroll funds for music purchases, new park advertising signs, and a July 4, 2026 event with the Madison County Historical Society. The board will also address changes made in 2025 and equipment usage with the Edwardsville Symphony.

• Review of 2025 concert season and addition of new concerts
• Consideration of diverting payroll funds to purchase music equipment
• Proposal for new park signage advertising concerts
• Planning for Madison County Historical Society July 4, 2026 events
• Discussion of equipment usage with Edwardsville Symphony

The Edwardsville Municipal Band Board approved the March 17, 2025 meeting minutes. It approved a series of reimbursements and fees listed in the treasury report. The board approved a $400 donation to Trinity Lutheran for rehearsal space. The meeting was then adjourned.

• Approved March 17, 2025 meeting minutes (motion by Mr. Ripper, seconded by Ms. Frisse)
• Approved treasury reimbursements and fees totaling $5,? (motion by Mr. Haun, seconded by Mr. Ripper)
• Approved $400 donation to Trinity Lutheran for rehearsal facilities (motion by Mr. Ripper, seconded by Ms. Hudson)
• Adjourned meeting at 7:18 p.m. (motion by Mr. Ripper, seconded by Ms. Frisse)

Board of Fire & Police Commissioners

The Board will hold closed sessions to review final background information and conduct interviews for a fire department candidate (Chenault, Hildebrand) and a police lateral patrol officer candidate (Bartolomucci). It will also consider mayor letters regarding police officer replacements for Welch and Chamness, and finalize the probationary patrol officer eligibility list. Additionally, the Board will approve minutes from September 2, 15, and 16, 2025.

• Closed session – final background and interview for fire candidate Chenault and Hildebrand
• Closed session – final background for police lateral patrol officer candidate Bartolomucci
• Mayor Letter – Police Officer Replacement – Welch
• Mayor Letter – Police Officer Replacement – Chamness
• Finalization of the Probationary Patrol Officer Eligibility List

The Board rescinded the conditional offer to Jacob Hildenbrand and hired him as a full-time Probationary Firefighter‑EMT. It also rescinded the conditional letter to Tony Bartolomucci and hired him as a full-time Probationary Police Officer. The Board approved the Final Patrol Officer Eligibility List dated September 29, 2025. Prior meeting minutes were approved.

• Approved prior minutes from September 2, 15, and 16, 2025 (motion carried)
• Rescinded conditional offer to Jacob Hildenbrand and hired him as full-time Probationary Firefighter‑EMT (motion carried)
• Rescinded conditional letter to Tony Bartolomucci and hired him as full-time Probationary Police Officer (motion carried without dissent)
• Approved Final Patrol Officer Eligibility List dated September 29, 2025 (motion carried without dissent)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will consider a variance request from Plaid Coffee Roasters to locate an off‑street parking lot 3 feet from the west property line, rather than the required 5 feet, in the MU‑1 Downtown Mixed Use District at 461 East Vandalia. The board will also approve the minutes from the August 25, 2025 regular meeting. Additional agenda items include public comment and routine procedural matters.

• Approval of August 25, 2025 regular meeting minutes
• Variance petition by Plaid Coffee Roasters for off‑street parking at 461 East Vandalia (MU‑1 Downtown Mixed Use District)
• Public comment period

The Zoning Board of Appeals approved a variance for Plaid Coffee Roasters to construct an off‑street parking lot 3 feet from the west property line instead of the required 5 feet at 461 East Vandalia in the MU‑1 Downtown Mixed‑Use District. The motion passed with five votes in favor, zero against, and no abstentions. The board also approved the minutes from the August 25, 2025 meeting. No public comments were received.

• Approved variance for Plaid Coffee Roasters (5‑0 vote)
• Approved minutes of Aug 25, 2025 meeting (motion passed)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals voted to approve a variance for a garage at 409 Franklin Avenue, allowing a 1.1‑foot north setback, a 12‑inch west setback, and a 2.1‑foot driveway setback instead of the required 5 feet. The board also considered a variance request from Plaid Coffee Roasters for an off‑street parking lot at 461 East Vandalia, seeking a 3‑foot setback from the west property line. Minutes from the August 25, 2025 meeting were approved, and staff had recommended denial of the Franklin Avenue variance, but the board adopted the approval.

• Approved variance for garage at 409 Franklin Avenue: 1.1‑ft north setback, 12‑in west setback, 2.1‑ft driveway setback
• Considered variance request from Plaid Coffee Roasters for off‑street parking lot at 461 East Vandalia (3‑ft setback vs required 5‑ft) in MU‑1 Downtown Mixed‑Use District
• Approved minutes from the August 25, 2025 regular meeting
• Staff recommendation to deny the 409 Franklin Ave variance (not adopted)
• No public comments were submitted

Campus to Community Committee

The committee will review financial reports and discuss budgets for give-away purchases. Members will coordinate tabling dates at SIUE for the 2025-2026 academic year and plan upcoming events.

• Continental Convo on Oct. 3, 2025
• Paddle Battle 2026 planning
• SIUE Preview dates: Oct. 4, Nov. 8, Feb. 21, and March 28
• Admitted Students Day on April 10, 2026
• Rotary Student of the Month

The committee approved the August minutes after correcting a typo, with all members in favor. It scheduled the Continental Convo Fall 2025 for October 3, 2025. The group confirmed orders for 1,500 orientation bags and assigned volunteers for several SIUE preview dates, while leaving two dates open. Upcoming LCCC events were noted for November 2025.

• Approved August minutes with typo correction (unanimous)
• Set Continental Convo Fall 2025 date for October 3, 2025
• Ordered 1,500 orientation bags for SIUE and LCCC (delivery Sep 24, 2025)
• Assigned Lori Burns and Paul Pitts to table at SIUE preview on Oct 4, 2025
• Assigned Liz Delaney to table at SIUE preview on Nov 8, 2025
• Assigned Paul Pitts and Lori Burns to table at SIUE preview on Feb 21, 2026
• Noted March 28, 2026 SIUE preview and Apr 10, 2026 admitted students day remain open
• Reported LCCC Transfer Student Day (Nov 19, 2025) and Industrial Career Open House (Nov 13, 2025)

Board of Fire & Police Commissioners

The Board of Fire & Police Commissioners will meet to approve minutes and conduct closed interviews for entry-level patrol officers. The agenda also includes finalizing the list for probationary patrol officer testing.

• Closed session for entry-level patrol officer candidate interviews
• Finalization of probationary patrol officer testing list
• Approval of previous meeting minutes
• Public comment period
• Next meeting scheduled for September 29, 2025

The commissioners approved a closed‑session to conduct pre‑employment oral interviews for patrol officer candidates. After the interviews, they reconvened in open session and approved the scoring results, establishing an Initial Hiring Eligibility Register. The register lists six candidates and their scores, with a deadline to submit preference points.

• Approved motion to hold closed‑session pre‑employment oral interviews (motion carried)
• Approved motion to reconvene in open session to announce scoring (motion carried without dissent)
• Established Initial Hiring Eligibility Register for probationary patrol officers (list published)

City Council

The City Council will review several infrastructure contracts and subdivision approvals. The meeting includes first readings of ordinances regarding stop intersections and the Human Relations Committee, as well as the swearing-in of five police department officers.

• Award of Florida Street Improvements Project to Keller Construction, Inc. for $1,068,273.10
• Purchase of bulk LA rock salt from Gunther Salt Company for an estimated $175,250.00
• Approval of Final Plat for Cedar Ridge Subdivision Phase 2
• MFT Material Bids totaling $63,351.50 awarded to Asphalt Sales and Products, Inc., Christ Bros Asphalt, Inc., and Beelman Logistics, LLC
• Claims totaling $1,024,622.71

The Edwardsville City Council unanimously approved several contracts and resolutions, including a $1,068,273.10 street improvement project on Florida Street. It also approved a $175,250.00 bulk rock‑salt purchase, $1,024,622.71 in claims, and bids for asphalt and aggregate totaling $65,751.50. Additional resolutions allocated enhancement funds for a shared‑use path, a skate park, land acquisition, and Madison Avenue reconstruction.

• Approved $1,068,273.10 Florida Street Improvements Project (7-0)
• Approved Sole Source purchase of bulk rock salt for $175,250.00 (7-0)
• Approved Claims totaling $1,024,622.71 (7-0)
• Approved Motor Fuel Tax material bids: Cold Mix Asphalt $7,065.00; Hot Mix Asphalt $36,000.00; Coarse Aggregate $22,686.50 (7-0)
• Approved Final Plat of Cedar Ridge Subdivision Phase 2 (7-0)
• Approved Enhancement Funds for Shared Use Path and Median on New Poag Road (7-0)
• Approved Enhancement Funds for Skate Park (7-0)
• Approved Enhancement Funds for Madison Avenue Reconstruction (7-0)

City Council

The Edwardsville City Council will vote on several contract awards and resolutions, including a $1,068,273.10 award for the Florida Street Improvements Project. Other items include a sole‑source purchase of bulk rock salt for $175,250, asphalt and aggregate contracts totaling about $65,751.50, and the final plat approval for Cedar Ridge Subdivision Phase 2. The council will also consider first‑reading ordinances amending stop‑intersection designations and the Human Relations Committee charter.

• Approve Sole Source Resolution for Bulk LA Rock Salt from Gunther Salt Company – $175,250.00
• Award Florida Street Improvements Project to Keller Construction, Inc. – $1,068,273.10
• Award asphalt and aggregate contracts: Cold Mix Asphalt ($7,065.00), Hot Mix Asphalt ($36,000.00), Coarse Aggregate ($22,686.50)
• Approve Final Plat of Cedar Ridge Subdivision Phase 2
• First‑reading ordinance amending Chapter 114 (Stop Intersections) and Chapter 58 (Human Relations Committee)

Board of Fire & Police Commissioners

The Board of Fire & Police Commissioners will hold a closed session to conduct interviews for entry‑level patrol officer candidates. The meeting also includes routine agenda items such as call to order, public comment, approval of minutes, communications, fire and police updates, administrative matters, and new business.

• Closed session for entry‑level patrol officer candidate interviews
• Approval of meeting minutes
• Public comment period
• Communications update
• Administrative and new business items

The Board voted to adjourn the special meeting to a closed session to conduct pre‑employment oral interviews for probationary patrol officer candidates. The motion was seconded and carried. The closed session was suspended at 7 p.m. and will resume on September 16 to interview additional applicants.

• Motion to adjourn to closed session for pre‑employment oral interviews carried

Administrative & Community Services Committee

The Administrative & Community Services Committee will approve the minutes from the August 14 meeting, review correspondence including a letter about the Cedar Ridge Phase 2 final plat, and consider several first‑reading ordinances. It will also vote on resolutions for temporary highway closures for the Veterans Day and Halloween parades and approve RASE Board event items.

• Resolution approving final plat of Cedar Ridge Subdivision Phase 2
• Ordinance amending Chapter 114 Article II (Designation of Stop Intersections) – First Reading
• Ordinance amending Chapter 58 (Human Relations Committee) – First Reading
• Parade resolutions approving IDOT temporary highway closures for Veterans Day Parade and Chamber of Commerce Halloween Parade
• Approval of RASE Board items: Pumpkin Glow, Wags at Watershed, Veteran’s Day Parade

The Administrative & Community Services Committee approved the minutes from the August 14, 2025 meeting. It approved the final plat for Cedar Ridge Subdivision Phase 2 and first‑reading ordinances to designate stop intersections and to establish a Human Relations Committee, forwarding each to the City Council. The committee also approved resolutions to temporarily close highways for the Veteran’s Day and Halloween parades. All motions passed with unanimous affirmative votes.

• Approved August 14, 2025 ACS meeting minutes (all ayes)
• Approved Cedar Ridge Subdivision Phase 2 final plat, forwarded to Council (all ayes)
• Approved first‑reading ordinance amending Chapter 114 Article II (stop intersections), forwarded to Council (all ayes)
• Approved first‑reading ordinance amending Chapter 58 (Human Relations Committee), forwarded to Council (all ayes)
• Approved resolution for IDOT temporary highway closure for Veteran’s Day Parade, forwarded to Council (all ayes)
• Approved resolution for IDOT temporary highway closure for Halloween Parade, forwarded to Council (all ayes)

Administrative & Community Services Committee

The Administrative and Community Services Committee will consider a final plat for the Cedar Ridge subdivision and ordinances regarding stop intersections and the Human Relations Committee. The body will also review several upcoming community events and parade road closures.

• Resolution approving the Final Plat of Cedar Ridge Subdivision Phase 2 (82.48 acres)
• Ordinance amending Chapter 114 Article II regarding the designation of stop intersections
• Ordinance amending Chapter 58 regarding the Human Relations Committee
• IDOT temporary highway closures for the Veterans Day Parade (Nov 11) and Halloween Parade (Oct 31)
• Approval of events: Pumpkin Glow (Oct 11) and Wags at Watershed (Nov 8)

Tourism Advisory Committee

The committee will review administrative items including the Tourism Advisory Plan and city marketing. Members will discuss the FY25/26 tourism budget and the status of Route 66 Round 5 grant applications. The meeting also includes a discussion regarding a table for Goshen Market.

• FY25/26 Tourism Budget
• Route 66 Round 5 NOFO grant status
• Tourism Advisory Plan
• Table for Goshen Market

Public Services Committee

The Public Services Committee will consider awarding contracts for road materials, bulk salt, and the Florida Street improvements project. The body will also approve a subdivision plat and an ordinance regarding stop intersections.

• Award Florida Street Improvements Project to Keller Construction, Inc. for $1,068,273.10
• Approve purchase of bulk LA Rock Salt from Gunther Salt Company for $175,250.00
• Award asphalt and aggregate contracts totaling $65,751.50
• Approve final plat of Cedar Ridge Subdivision Phase 2
• Approve ordinance amending Chapter 114 regarding stop intersections

The Public Services Committee approved the minutes from its August 27 meeting and the final plat for Cedar Ridge Subdivision Phase 2. It also approved a sole‑source purchase of bulk rock salt for $175,250, the 2025‑2026 Motor Fuel Tax material bid awards, and the Florida Street Improvements Project for $1,068,273.10. Finally, the committee approved an ordinance adding stop signs at Dewey Avenue & South Brown Avenue and at the Old Troy Road exit, forwarding each item to the appropriate city department.

• Approved August 27, 2025 Public Services Committee minutes (all Ayes)
• Approved final plat of Cedar Ridge Subdivision Phase 2 (all Ayes)
• Approved sole‑source purchase of bulk rock salt from Gunther Salt Co. for $175,250.00 (all Ayes)
• Approved award of 2025‑2026 Motor Fuel Tax material bid: Cold Mix Asphalt $7,065.00; Hot Mix Asphalt $36,000.00; Coarse Aggregate $22,686.50 (all Ayes)
• Approved Florida Street Improvements Project to Keller Construction, Inc. for $1,068,273.10 (all Ayes)
• Approved ordinance amending Chapter 114 Article II to add stop signs at Dewey Ave & South Brown Ave and at Old Troy Road exit (all Ayes)

Public Services Committee

The committee will discuss several infrastructure contracts and the final plat for the Cedar Ridge Subdivision Phase 2. The meeting includes votes on road improvements, material bids, and an ordinance regarding stop intersections.

• Florida Street Improvements Project award to Keller Construction, Inc. for $1,068,273.10
• Bulk LA Rock Salt purchase from Gunther Salt Company for an estimated $175,250.00
• Final Plat of Cedar Ridge Subdivision Phase 2 (31 lots on Old Carpenter Road)
• MFT Material Bids: Christ Bros Asphalt ($36,000.00), Beelman Logistics ($22,686.50), and Asphalt Sales and Products ($7,065.00)
• Ordinance amending Chapter 114 Article II regarding Designation of Stop Intersections

Edwardsville Environmental Commission

The Edwardsville Environmental Commission is meeting to discuss updates on waterway signage and the Governors Parkway prairie. The body is also reviewing tree planting grants and the Morton Arboretum Tree Management Plan/Inventory grant.

• Waterway signage update
• Governors Parkway prairie update
• Morton Arboretum Tree Management Plan/Inventory grant update
• Residential tree planting grant (50/50)
• ROW tree planting suggestions

The Edwardsville Environmental Commission unanimously approved the minutes from the August 13, 2025 meeting. The commission recorded that member Sherrill Wible is stepping down from the board. Anna Glauber was announced as a new commission member. No other substantive actions were decided at this meeting.

• Approved August 13, 2025 minutes (unanimous)
• Member Sherrill Wible stepped down (resignation)
• Anna Glauber added as commission member

Historic Preservation Commission

The Commission will review requests for Certificates of Appropriateness for several residential and commercial properties. The body will also discuss the Grandview Subdivision and a landmark application for the Miriam McKinnie murals.

• Certificates of Appropriateness for 200 McKinley Avenue, 1216 Troy Road, 1107 Lake Avenue, 811 Troy Road, 722 Holyoake Road, and 1029 St. Louis Street
• Discussion of Grandview Subdivision
• Landmark application for Miriam McKinnie murals
• Review of solar guidelines
• Staff updates on Stephenson House, Brick Streets, Downtown, Leclaire, and St. Louis Street

The commission approved the minutes from the August 13, 2025 meeting. It also approved Certificates of Appropriateness for six properties, including a canopy structure at 722 Holyoake Road and siding projects at 200 McKinley Avenue and 811 Troy Road. One approval (1029 St. Louis Street) noted a member abstention. No other substantive actions were taken.

• Approved August 13, 2025 meeting minutes (unanimous vote)
• Approved COA for 200 McKinley Avenue siding (unanimous vote)
• Approved COA for 1216 Troy Road porch and door (unanimous vote)
• Approved COA for 1107 Lake Avenue garage doors (unanimous vote)
• Approved COA for 811 Troy Road siding with 4‑inch window/door wrap (unanimous vote)
• Approved COA for 722 Holyoake Road canopy structure (unanimous vote)
• Approved COA for 1029 St. Louis Street downspouts and gutters (approved; Joe Hutton abstained)

Historic Preservation Commission

The commission will consider several Certificates of Appropriateness for exterior home repairs and modifications. The body will also discuss the Grandview Subdivision and provide updates on various historic districts and landmarks.

• Certificate of Appropriateness: 200 McKinley Avenue (Siding)
• Certificate of Appropriateness: 1216 Troy Road (Porch, Deck, and Door)
• Certificate of Appropriateness: 1107 Lake Avenue (Garage Doors)
• Certificate of Appropriateness: 811 Troy Road (Siding)
• Certificate of Appropriateness: 722 Holyoake Road (Canopy Structure)

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee approved the minutes from the August meeting unanimously. It also approved a $250 expenditure to purchase Nalgene bottles for the Week without Driving campaign, with the motion passing unanimously. The meeting was then adjourned by unanimous vote.

• Approved August meeting minutes (unanimous)
• Approved $250 purchase of Nalgene bottles for Week without Driving swag (unanimous)
• Adjourned meeting (unanimous)

Board of Fire & Police Commissioners

The Board promoted Firefighter‑Paramedic Joey Cruz to Lieutenant and Patrol Officer Mark Lask to Sergeant. It removed a conditional offer for Zachary Jines and appointed him as a Probationary Patrol Officer, and it extended a conditional offer to Tony Bartolomucci for the same rank. Commissioner Roger L. Huber announced his retirement effective October 7, 2025.

• Approved promotion of Firefighter‑Paramedic Joey Cruz to Lieutenant (passed without dissent)
• Approved promotion of Patrol Officer Mark Lask to Sergeant (passed without dissent)
• Removed conditional offer and appointed Zachary Jines as Probationary Patrol Officer (unanimously)
• Tendered conditional offer to Tony Bartolomucci for Probationary Patrol Officer (unanimously)
• Approved motion to adjourn to Closed Session for background review of Zachary Jines (voice vote)
• Approved motion to adjourn to Closed Session for oral interview of Tony Bartolomucci (unanimously)
• Approved motion to return to Open Session (passed without dissent)
• Commissioner Roger L. Huber announced retirement effective October 7, 2025

Recreation, Arts, & Special Events Board

The Recreation, Arts & Special Events Board approved the September 2 meeting minutes as written. It then unanimously approved the Pumpkin Glow, Wags at Watershed, and Veteran’s Day Parade special event applications, forwarding each to the ACS for further action.

• Approved meeting minutes as written (unanimous)
• Approved Pumpkin Glow event (all ayes) and forwarded to ACS
• Approved Wags at Watershed event (all ayes) and forwarded to ACS
• Approved Veteran’s Day Parade (all ayes) and forwarded to ACS

City Council

The council approved the consent agenda and appointed Anna Glauber to the Environmental Commission. It authorized a bond for Panteras Edwardsville’s Class B‑retail alcohol sale, approved $1,570,595.24 in city claims, purchased a $6,200 software platform, and adopted a $528,403.04 sole‑source contract to repair hail‑damaged vehicles. The council also accepted two resignations, dedicated right‑of‑way on Century Drive, and set future committee meeting dates.

• Approved consent agenda (7-0)
• Appointed Anna Glauber to Environmental Commission (7-0)
• Approved bond for Class B‑Retail alcohol sale to Panteras Edwardsville, LLC (7-0)
• Approved resignations of Eric Crist and Sherrill Wible (7-0)
• Approved city claims totaling $1,570,595.24 (7-0)
• Approved purchase of software platform from First Due Holdings, Inc. for $6,200 (7-0)
• Approved sole‑source contract with Dent Specialists, Inc. for $528,403.04 vehicle repairs (7-0)
• Approved dedication of right‑of‑way on Century Drive (7-0)

Finance Committee

The committee approved the minutes of the June 26, 2025 Finance Committee meeting. It also approved and will forward to council a resolution to purchase a Neris compliant software package from First Due Holdings, Inc. for $6,200. The next Finance Committee meeting was scheduled for September 11, 2025.

• Approved June 26, 2025 Finance Committee minutes (Miracle and Krause voted aye)
• Approved purchase of Neris software package for $6,200 (Miracle and Krause voted aye)
• Scheduled next Finance Committee meeting for Sep 11, 2025

Public Services Committee

The Public Services Committee unanimously approved the minutes from the July 29, 2025 meeting. It also approved a resolution to purchase a software platform from First Due Holdings, Inc. for $6,200 to meet a federal emergency response mandate. The committee approved a sole‑source contract of $528,403.04 with Dent Specialists, Inc. for hail‑damage repairs to city vehicles, and it approved a resolution to dedicate right of way on Century Drive. The meeting was adjourned at 5:10 p.m.

• Approved July 29, 2025 Public Services Committee minutes (All Ayes)
• Approved purchase of software platform from First Due Holdings, Inc. for $6,200 (All Ayes)
• Approved sole‑source repair contract with Dent Specialists, Inc. for $528,403.04 (All Ayes)
• Approved dedication of right of way on Century Drive (All Ayes)
• Adjourned meeting at 5:10 p.m. (All Ayes)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals will meet to approve minutes and consider a variance request for an accessory structure at 409 Franklin Avenue that would be built closer to property lines than zoning rules require.

• Approval of May 27, 2025 Regular Meeting Minutes
• Variance request for accessory structure at 409 Franklin Avenue (PID 14-2-15-14-12-202-029)
• Structure would be 0.2 feet from west line and 1.1 feet from north line instead of required 5 feet

The Zoning Board of Appeals voted 5‑0 to approve a variance for the property at 409 Franklin Avenue (PID 14-2-15-14-12-202-029). The approved variance allows the accessory structure to be 1.1 ft from the north property line, the driveway 2.1 ft from the north property line, and 12 in from the west property line, instead of the required 5 ft setbacks. Staff had recommended denial, but the board adopted the motion made by Ann Robertson and seconded by David Gerber.

• Approved variance for 409 Franklin Ave accessory structure (5‑0 vote)
• Setbacks changed to 1.1 ft north, 2.1 ft driveway north, and 12 in west

Board of Fire & Police Commissioners

The Board will meet to conduct a candidate interview and review written test results. These actions relate to the hiring process for fire and police personnel.

• Closed session for Firefighter/EMT candidate interview (Hoguet)
• Review of Police candidate written test results

The commissioners moved the probationary firefighter‑EMT applicant Brandon Hoguet from a conditional offer to a full‑time position, and the motion passed without dissent. They also adopted a minimum passing score of 70% for the police aptitude and character written test, which carried unanimously. Additionally, the board scheduled oral interviews for up to 21 candidates for probationary police officer positions on September 15‑17, 2025.

• Rescinded conditional offer and employed Brandon Hoguet as full‑time Probationary Firefighter‑EMT (unanimous)
• Established minimum passing score of 70% for police aptitude test (unanimous)
• Scheduled oral interviews for up to 21 probationary police officer candidates (Sept 15‑17, 2025)

City Council

The City Council will review an ordinance regarding Police Department staffing and a professional services agreement for preliminary engineering of the Edwardsville Downtown Parking Lot. The body will also consider a sign variance for 2801 Westway Drive and the appointment of a Zoning Board of Appeals member.

• Claims totaling $920,089.35
• Ordinance amending Chapter 62 regarding Police Department Staffing
• Professional Services Agreement with Thouvenot, Wade & Moerchen, Inc. for Edwardsville Downtown Parking Lot engineering
• Sign variance for 2801 Westway Drive (World Wide Technology)
• Appointment of Terri Dalla Riva to the Zoning Board of Appeals

The Edwardsville City Council approved a finance budget of $920,089.35 and confirmed several appointments, including a Zoning Board member and a Tourism Advisory Committee. The council also adopted an ordinance amendment to Chapter 62, and approved agreements for downtown parking engineering and way‑finding signage. All motions passed with six ayes and no recorded dissent.

• Approved appointment of Terri Dalla Riva to Zoning Board of Appeals (term ends Apr 2 2029) (6‑0)
• Approved appointment of Tourism Advisory Committee effective Aug 11 2025 (6‑0)
• Approved Finance Committee budget of $920,089.35 (6‑0)
• Approved amendment to Chapter 62 of the Codified Ordinances (staffing) (6‑0)
• Approved professional services agreement with Thouvenot, Wade & Moerchen, Inc. for downtown parking lot engineering (6‑0)
• Approved installation of four free‑standing way‑finding signs at 2801 Westway Drive (World Wide Technology) (6‑0)
• Approved schedule of community events including Fall Beer Fest, movie night, and Halloween Parade (6‑0)
• Approved correction to the August 5 2025 council minutes (6‑0)

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the July 30 minutes and several new items, forwarding each to the City Council. Approved items include a police staffing ordinance amendment, a professional services agreement for downtown parking lot engineering, a sign variance for World Wide Technology, and three community event approvals. All votes were unanimous except the movie‑night approval, which recorded two ayes and one abstention. The committee also noted the new Center Grove Road Bridge will open tomorrow.

• Approved July 30, 2025 ACS meeting minutes (unanimous) – forward to Council
• Approved ordinance amending Chapter 62 (Police Department Staffing) (unanimous) – forward to Council
• Approved professional services agreement with Thouvenot, Wade & Moerchen, Inc. for downtown parking lot engineering (unanimous) – forward to Council
• Approved sign variance for 2801 Westway Drive (World Wide Technology) (unanimous) – forward to Council
• Approved Spring Beer Fest (Global Brew) (unanimous) – forward to Council
• Approved “A League of Their Own” movie night (2 ayes, 1 abstain) – forward to Council
• Approved Edwardsville Halloween Parade (unanimous) – forward to Council

Edwardsville Environmental Commission

The commission approved the July 9, 2025 minutes unanimously. Members voted to appoint Clint Soldan as the commission secretary, with all members in favor. The board also agreed unanimously to have a booth at the LeClair Parkfest on October 19 to promote the 50/50 tree‑planting program.

• Approved July 9, 2025 minutes (unanimous)
• Appointed Clint Soldan as secretary (unanimous)
• Approved booth at LeClair Parkfest October 19 (unanimous)

Historic Preservation Commission

The commission approved Certificates of Appropriateness for 211 McKinley Avenue, 914 Ruskin Avenue, and 205 Franklin Avenue, adding conditions to two of the projects. It also approved the use of budgeted funds to digitize a collection of 1940s downtown photos. The meeting minutes were approved and the meeting was adjourned.

• Approved Certificate of Appropriateness for 211 McKinley Ave carport (unanimous vote)
• Approved Certificate of Appropriateness for 914 Ruskin Ave with stipulations (unanimous vote)
• Approved Certificate of Appropriateness for 205 Franklin Ave with stipulations (unanimous vote)
• Approved use of budgeted funds to digitize approximately 30 historic downtown photos
• Approved meeting minutes as presented
• Adjourned meeting

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee approved the minutes from the July meeting with a unanimous vote. No other formal actions were taken; the board discussed the Bike Rack Grant Program, upcoming community events, and e‑bike safety but recorded no votes. The meeting was adjourned by unanimous consent.

• Approved July meeting minutes (unanimous)
• Adjourned meeting (unanimous)

Board of Fire & Police Commissioners

The commission approved the minutes from July meetings and authorized a second polygraph for firefighter‑EMT candidate Brandon Hoguet. It struck Jacob Opel from the applicant list, approved a revised list of probationary firefighter‑EMTs, and issued conditional employment letters to those applicants. The board also authorized a conditional offer of employment for police lateral hire Zachary Hines.

• Approved July 1, 15, and 16 meeting minutes (motion carried)
• Authorized a second polygraph for candidate Brandon Hoguet (motion carried)
• Struck Jacob Opel from firefighter applicant list (motion carried without dissent)
• Approved list of probationary firefighter‑EMT applicants: Hildenbrand, Chenault, Phillips, Thompson (motion carried unanimously)
• Issued conditional letters of employment to the approved firefighter applicants (motion carried without dissent)
• Authorized a conditional offer of employment to police applicant Zachary Hines (motion carried unanimously)

Recreation, Arts, & Special Events Board

The board approved the minutes from the June meeting. It also approved the Fall Beer Fest, the League of Their Own movie night, and the Halloween Parade applications, forwarding each to the ACS. All three event approvals passed with unanimous ayes.

• Approved June meeting minutes (unanimous)
• Approved Fall Beer Fest application, forwarded to ACS (all ayes)
• Approved League of Their Own movie night application, forwarded to ACS (all ayes)
• Approved Halloween Parade application, forwarded to ACS (all ayes)

City Council

The Edwardsville City Council approved a resolution authorizing the Hawthorne Hills Villas Planned Unit Development plan. The council also approved several Class E special‑event liquor licenses, a $1.97 million claim payment, and multiple equipment and infrastructure purchases. All listed actions were adopted with affirmative votes recorded in the minutes.

• Approved Hawthorne Hills Villas PUD Development Plan (resolution)
• Approved three Class E special‑event liquor licenses (7‑0)
• Approved Class E liquor license for Sneaky’s Burger Joint (6‑0, 1 abstain)
• Approved $1,970,763.36 claims payment (7‑0)
• Approved $384,000 purchase of 3YD Combination Jet/Vacuum Sewer Cleaner (7‑0)
• Approved purchase of Lucas 3 v3.1 CPR Chest Compression System (7‑0)
• Approved purchase of Bauer Breathing Air Compressor up to $26,747 (7‑0)
• Approved removal of Center Grove Planned Unit Development (7‑0)

Human Relations Committee

The committee approved using September 6 for the Human Resources Committee presence at the Goshen Market. It also approved an update to the Human Relations Committee ordinance to make purpose listings uniform across related sections. The September meeting was postponed, with plans to discuss outreach and group interactions at the October 6 meeting. The meeting was adjourned at 5:30 p.m.

• Approved September 6 HRC presence at Goshen Market (volunteers 8 a.m.–12 p.m.)
• Approved update to HRC ordinance for uniform purpose listings in Sections 58‑16, 58‑41, 58‑42
• Postponed September meeting; to discuss outreach at October 6 HRC meeting
• Adjourned meeting at 5:30 p.m.

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the July 10 minutes and forwarded several items to the City Council, including a water‑pollution loan ordinance, the final minor plat for Plum Street Commons, a police staffing amendment (first reading), the removal of the Center Grove Planned Unit Development, and the Hawthorne Hills preliminary plat. All of these were approved unanimously to forward to Council except the resolution authorizing the Hawthorne Hills Villas PUD Development Plan, which received one aye (Miracle) and one nay (Grant). The committee set the next ACS meeting for August 14, 2025.

• Approved July 10 ACS minutes (unanimous)
• Forwarded Water Pollution Control Loan Program borrowing ordinance to Council (unanimous)
• Forwarded final minor plat of Plum Street Commons to Council (unanimous)
• Forwarded police department staffing amendment (first reading) to Council (unanimous)
• Forwarded removal of Center Grove Planned Unit Development to Council (unanimous)
• Forwarded Hawthorne Hills preliminary plat to Council (unanimous)
• Resolution authorizing Hawthorne Hills Villas PUD Development Plan – vote 1 aye, 1 nay
• Set next ACS meeting for August 14, 2025

Public Services Committee

The Public Services Committee approved a $384,000 purchase of a 3‑yard combination jet/vacuum sewer cleaner for the Public Works water division. It also approved minor and preliminary plats for Plum Street Commons and Hawthorne Hills, a police staffing amendment, and multiple sole‑source procurement resolutions. All motions passed unanimously and were forwarded to the appropriate city departments for further action.

• Approved $384,000 purchase of 3‑yard combination jet/vacuum sewer cleaner (All Ayes)
• Approved sole‑source purchase of Bauer Breathing Air Compressor up to $26,747 (All Ayes)
• Approved sole‑source purchase of two Whelen Vortex Weather Siren Controller upgrades (All Ayes)
• Approved sole‑source purchase of One Lucas 3.1 CPR Chest Compression System (All Ayes)
• Approved police department agreement with Chestnut Health Systems (All Ayes)
• Approved ordinance amendment to increase police sergeant staffing (All Ayes)
• Approved final minor plat for Plum Street Commons (All Ayes)
• Approved preliminary plat and PUD development plan for Hawthorne Hills (All Ayes)

Board of Fire & Police Commissioners

The commissioners adjourned to a closed session to conduct oral interviews, then suspended the meeting until July 16. The meeting reconvened in open session and unanimously approved a preliminary list of applicants eligible for hiring as firefighter‑EMTs.

• Adjourned to Closed Session for oral interviews – motion carried
• Suspended the special meeting until July 16, 2025 – motion carried
• Reopened the meeting in Open Session – motion carried by voice vote without dissent
• Approved Preliminary List for Hiring Eligibility for firefighter‑EMT – carried unanimously

Board of Fire & Police Commissioners

The Board of Fire & Police Commissioners moved to adjourn to Closed Session for oral interviews, then suspended the meeting until July 16. After resuming, the Board reconvened in Open Session and unanimously approved the preliminary hiring eligibility list for firefighter‑EMT candidates. The meeting was adjourned at 8:00 p.m.

• Adjourned to Closed Session for oral interviews (motion carried)
• Suspended the Special Meeting until July 16 (motion carried)
• Reopened the meeting in Open Session (voice vote, no dissent)
• Approved preliminary hiring list for firefighter‑EMT positions (unanimous)
• Adjourned the Special Meeting at 8:00 p.m. (motion carried without dissent)

City Council

The Edwardsville City Council approved a Class C liquor license for Narwhal’s Crafted and authorized a $500,000 EPA grant to fund the Cass Avenue water main project. It also adopted several public‑works resolutions, including contracts for road median work, sewer lining, and resurfacing, all passing with unanimous votes.

• Approved Class C liquor license for Narwhal’s Crafted (6-0)
• Approved Claims payment of $1,489,383.63 (6-0)
• Approved Bicycle Rack Grant Program (6-0)
• Authorized EPA Grant of $500,000 for Cass Avenue Water Main Improvements (6-0)
• Authorized License Agreement with Norfolk Southern Railway (6-0)
• Approved Professional Services Agreement for Poag Road median and shared‑use path, $149,695.00 (6-0)
• Approved Change Order #4 for 2024 Sewer Lining Contract, $29,073.41 (6-0)
• Approved Resurfacing Contract to Christ Bros. Asphalt, $254,642.08 (6-0)

Administrative & Community Services Committee

The committee approved the June 26, 2025 ACS meeting minutes and sent them to the City Council. It also approved, by unanimous voice vote, an ordinance to borrow funds from the Water Pollution Control Loan Program and a resolution to authorize an agreement with the GRRTB for expense reimbursement, both to be forwarded to Council. The committee further approved three RASE Board items—Opera Edwardsville, the Homecoming Parade, and the Fall Makers Market—and forwarded them to Council. The meeting was then adjourned.

• Approved June 26, 2025 ACS minutes (all ayes) – forwarded to Council
• Approved Ordinance to borrow funds from Water Pollution Control Loan Program (first reading, all ayes) – forwarded to Council
• Approved Resolution authorizing agreement with GRRTB for reimbursement (all ayes) – forwarded to Council
• Approved RASE Board items: Opera Edwardsville, Homecoming Parade, Fall Makers Market (all ayes) – forwarded to Council
• Adjourned meeting (all ayes)

Tourism Advisory Committee

The Tourism Advisory Committee approved the June 12, 2025 minutes by unanimous vote. No other formal actions were taken; members discussed Route 66 promotion, upcoming events, and a potential Goshen Market table, but no decisions or votes were recorded.

• Approved June 12, 2025 minutes (unanimous)

Public Services Committee

The Public Services Committee unanimously approved the June 25 meeting minutes and a bicycle rack grant program. It also approved several resolutions authorizing the mayor to act on EPA and loan agreements for water main and sewer projects. Additionally, the committee approved contracts and change orders for road resurfacing, sewer lining, and a shared‑use path on New Poag Road.

• Approved minutes from June 25, 2025 meeting (all Ayes)
• Approved Bicycle Rack Grant Program (all Ayes)
• Approved resolution authorizing mayor to approve EPA grant for Cass Avenue water main improvements (all Ayes)
• Approved ordinance authorizing city to borrow funds from Water Pollution Control Loan Program for Old North Sewer Interceptor (all Ayes)
• Approved professional services agreement for preliminary engineering of New Poag Road median and shared use path, $149,695 (all Ayes)
• Approved Change Order #4 for 2024 Sewer Lining Contract, $29,073.41 (all Ayes)
• Approved award of 2025 resurfacing contract to Christ Bros. Asphalt, Inc., $254,642.08 (all Ayes)
• Approved sole source resolution for resurfacing of Lancashire Dr., Cheshire Ct., Wiltshire Ct., and Durham Ct. to Charles E. Mahoney Co. (all Ayes)

Edwardsville Environmental Commission

The commission approved the June 2025 minutes unanimously. Recycling service will be provided at Plummer Park in the coming weeks. The commission decided not to replace the dead trees on Governors Parkway until after upcoming construction. The appointment of a new secretary was tabled because the nominee was absent.

• Approved June 2025 minutes (unanimous)
• Recycling to be added at Plummer Park (implementation pending)
• Deferred replacement of dead trees on Governors Parkway (no replacement now)
• Appointment of Secretary tabled (no vote recorded)

Historic Preservation Commission

The commission approved Certificates of Appropriateness for 825 Hale Avenue (with stipulations), 950 Hale Avenue (as presented), 120 S. Main Street (as presented), and 1211 Troy Road (with stipulations). All approvals received unanimous yes votes from the five members present. The meeting minutes were also approved. A $45,000 grant project was discussed but no final decision was made.

• Approved 825 Hale Ave COA with stipulations (unanimous yes)
• Approved 950 Hale Ave COA as presented (unanimous yes)
• Approved 120 S. Main St COA as presented (unanimous yes)
• Approved 1211 Troy Rd COA with stipulations (unanimous yes)
• Approved meeting minutes (unanimous yes)

Human Relations Committee

The committee added Rachel Heston-Davis as a new member. Violet Evans was approved as Secretary after self‑nominating. The review of the HRC ordinance was postponed until the August meeting. The meeting was adjourned at 5:30 p.m.

• Added new member Rachel Heston-Davis
• Approved Violet Evans as Secretary
• Postponed HRC Ordinance Review to August meeting
• Scheduled Unity Fest for September 27, 2025 (cost‑free) and assigned Michelle Swanson to handle supplies
• Motion to adjourn approved at 5:30 p.m.

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee approved the minutes from the June meeting. It also approved the 2024‑2025 BPAC Annual Report and a resolution establishing a Bicycle Rack Grant Program. Finally, the committee adopted recommendations for new city bike rack installations.

• Approved June meeting minutes (unanimous)
• Approved BPAC Annual Report 2024‑2025 with typographical changes (unanimous)
• Approved resolution establishing the Bicycle Rack Grant Program (unanimous)
• Approved bike parking recommendations for city bike rack installation (unanimous)
• Adjourned meeting (unanimous)

Recreation, Arts, & Special Events Board

The board approved the meeting minutes as written with unanimous support. It then approved three special event applications—Opera Edwardsville, the Edwardsville High School Homecoming Parade, and the Fall Makers Market—each passing with all ayes. No public comments were received and the meeting adjourned at 5:29 p.m.

• Approved meeting minutes as written (unanimous)
• Approved Opera Edwardsville special event (all ayes)
• Approved Edwardsville High School Homecoming Parade (all ayes)
• Approved Fall Makers Market special event (all ayes)

City Council

The council approved a $699,795.40 contract with Haier Plumbing and Heating to replace the Cass Avenue water main and resurface the road. It also approved the 2026 employee healthcare renewal, increasing premiums by 11.2% and costing an additional $428,229.33. An amendment to the community solar agreement was adopted, projected to save $115,000‑$120,000 over ten years. The council accepted a memorandum with the local school district to reimburse a DARE officer’s salary.

• Approved Cass Avenue water main contract $699,795.40 (6 Ayes)
• Approved 2026 employee healthcare renewal, $428,229.33 premium increase (6 Ayes)
• Approved amendment to Community Solar Subscription Agreement, $115,000‑$120,000 ten‑year savings (6 Ayes)
• Approved claims totaling $1,354,864.16 (6 Ayes)
• Approved MOU with Edwardsville Community Unit School District #7 for police service assistance (6 Ayes)
• Approved resignation of Tom Butts from Plan Commission and Zoning Board (6 Ayes)
• Approved resignation of Aisha Cain from Human Relations Committee (6 Ayes)
• Approved Professional Services Agreement with Lochmueller Group for Goshen Commons Project $279,800.00 (6 Ayes)

Finance Committee

The committee approved the minutes from the May 15 Finance Committee meeting. It approved and will forward to the City Council the 2026 employee healthcare renewal. It also approved and will forward a resolution amending the community solar subscription agreement with Ampion.

• Approved minutes of May 15 Finance Committee meeting (2-0)
• Approved 2026 Employee Healthcare Renewal and forwarded to council (2-0)
• Approved amendment to Community Solar Subscription Agreement with Ampion and forwarded to council (2-0)

Administrative & Community Services Committee

The Administrative & Community Services Committee unanimously approved the minutes from the June 12 meeting. It also approved a parade resolution for an IDOT temporary highway closure and the Edwardsville Rotary Criterium special event application, both to be forwarded to Council. The committee approved a professional services agreement with the Lochmueller Group for the Goshen Commons Project and then adjourned the meeting.

• Approved June 12 ACS meeting minutes (unanimous)
• Approved parade resolution for IDOT temporary highway closure (unanimous)
• Approved Edwardsville Rotary Criterium special event application (unanimous)
• Approved professional services agreement with Lochmueller Group for Goshen Commons Project (unanimous)
• Adjourned meeting (unanimous)

Public Services Committee

A motion to adjourn was made by Alderman Hanna, seconded by Alderman Morrison, and approved unanimously. The committee adjourned at 4:40 p.m. No other decisions were taken.

City Council

The council approved its consent agenda, including the June 3 meeting minutes and various department reports. It also approved several items, such as the appointment of Rachel Heston‑Davis to the Human Relations Committee, a $1,869,181.73 claim payment, and an ordinance amendment establishing a citywide “do‑not‑knock” list. Additional approvals included a lease with the YMCA, a $36,868 waterproofing contract for the Children’s Museum, a park planning services agreement, and RASE board items for upcoming community events.

• Approved Consent Agenda (minutes, reports) (Seven Ayes)
• Approved appointment of Rachel Heston‑Davis to Human Relations Committee (Seven Ayes)
• Approved claims totaling $1,869,181.73 (Seven Ayes)
• Approved ordinance amending Chapter 82, Article II – citywide “do‑not‑knock” list (Seven Ayes)
• Approved Field Use and Lease Agreement with Edwardsville YMCA (Seven Ayes)
• Approved sole‑source contract to Helitech for Children’s Museum basement waterproofing, $36,868 (Seven Ayes)
• Approved professional services agreement with TWM, Inc. for future park planning (Seven Ayes)
• Approved RASE Board items, including United to Revive Edwardsville concert (Seven Ayes)

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the May 29 minutes and several items to be sent to the City Council, including an ordinance amendment on solicitors, a lease agreement with the YMCA, a $36,868 waterproofing contract for the Children’s Museum, a parks services agreement with TWM, Inc., and a concert event with the Beverly Farms Choir. All motions received unanimous approval. One professional services agreement for the Goshen Commons Project was held in committee with no action taken.

• Approved May 29, 2025 ACS meeting minutes (unanimous)
• Approved Ordinance amending Chapter 82, Article II on solicitors (unanimous)
• Approved resolution to sign Field Use and Lease Agreement with Edwardsville YMCA (unanimous)
• Approved sole source contract to Helitech for Children’s Museum waterproofing, $36,868 (unanimous)
• Approved Professional Services Agreement with TWM, Inc. for future parks (unanimous)
• Approved RASE Board concert event with Beverly Farms Choir for July 31 (unanimous)
• Item held in committee: Professional Services Agreement with Lochmueller Group for Goshen Commons Project (no action)

Tourism Advisory Committee

The committee approved the May 8, 2025 meeting minutes. Members agreed to purchase popcorn, frisbees and a stress‑dumbbell for the June 28 Movie in the Park event. Two additional A‑frame signs were ordered, and the Public Survey item was removed from future agendas. The meeting was adjourned at 8:42 a.m.

• Approved May 8, 2025 meeting minutes (motion by Craig, second by Lisa)
• Agreed to purchase popcorn, frisbees, and a stress‑dumbbell for Movie in the Park
• Ordered two additional A‑frame signs for city events
• Removed Public Survey item from future agendas
• Adjourned meeting at 8:42 a.m. (motion by Sara, second by Lisa)

Historic Preservation Commission

The commission approved certificates of appropriateness for several properties, including 837 Holyoake Road, 1107 Lake Avenue, 1019 Ruskin Avenue, 118 N. Main Street, .N. Main Street sign, and 750 Hale Avenue siding. It denied the COA for solar panels at 821 Hale Avenue due to street visibility concerns and tabled the COA for 825 Hale Avenue roof and windows pending additional drawings. The meeting minutes were also approved as presented.

• Approved COA for 837 Holyoake Road porch and sidewalk
• Denied COA for 821 Hale Avenue solar panels (visibility issue)
• Tabled COA for 825 Hale Avenue roof and windows pending design drawings
• Approved COA for 1107 Lake Avenue garage
• Approved COA for 1019 Ruskin Avenue siding with 4‑inch window band recommendation
• Approved COA for 118 N. Main Street rear deck
• Approved COA for .N. Main Street sign with fastener recommendation
• Approved COA for 750 Hale Avenue siding with painting and repair recommendation

Edwardsville Environmental Commission

The commission unanimously approved the minutes from the April 2025 meeting. The 2025‑2026 budget was approved after a presentation by Marc Miller, with a $3,000 cut offset by grant funding. A motion was made to nominate Michael Katich for Vice Chair, seconded by Jan Ruckman, but the outcome was not recorded in the minutes.

• Approved April 2025 minutes (motion by Scott Weber, second by Stephanie Malench, unanimous)
• Approved 2025‑2026 budget (no vote tally provided)
• Motion to nominate Michael Katich as Vice Chair (motion by Scott Weber, second by Jan Ruckman; outcome not recorded)

Board of Fire & Police Commissioners

The board approved the minutes from the May 6 and May 28, 2025 meetings. It approved the initial eligibility list for Firefighter‑EMT positions based on the fifth round of written testing, with the motion passing unanimously. The board scheduled the next Firefighter‑EMT written test for June 21, 2025, and announced upcoming police testing dates. No further business was taken.

• Approved May 6 and May 28 meeting minutes (motion carried)
• Approved initial Firefighter‑EMT eligibility list (unanimous)
• Scheduled Firefighter‑EMT written test for June 21, 2025

Bicycle and Pedestrian Advisory Committee Agenda

The Bicycle and Pedestrian Advisory Committee approved the revised FY 2025-2026 budget, reflecting a decrease in funding, by unanimous vote. The committee also approved the purchase of marketing and promotional items, again unanimously. Earlier, the minutes from the May meeting were approved unanimously, and the meeting was adjourned by unanimous consent.

• Approved May meeting minutes (unanimous)
• Approved revised FY 2025-2026 budget (unanimous)
• Approved purchase of marketing/promotional items (unanimous)
• Motion to adjourn the meeting (unanimous)

Recreation, Arts, & Special Events Board

The board approved the April meeting minutes as written. It also approved the United to Revive Edwardsville special event application and forwarded it to the Arts, Culture, and Sports committee, with all members voting in favor.

• Approved April minutes as written (all ayes)
• Approved United to Revive Edwardsville event application, forwarded to ACS (all ayes)

City Council

The council approved the consent agenda and a resolution supporting the Illinois America250 commemoration. It authorized several contracts and permits, including a manhole lining contract, design services for Madison Avenue, a solar‑panel agreement, and multiple Leclaire park projects. The council also approved two real‑estate purchases, one up to $365,000 from Schrage Farm Development and another up to $2,932,600 from TSG Plum Street. All motions passed unanimously with seven ayes.

• Approved consent agenda (7-0)
• Approved Resolution supporting Illinois America250 (7-0)
• Approved Claims payment of $1,235,299.88 (7-0)
• Approved Police Department grant application up to $59,000 (7-0)
• Approved Professional Services Agreement with Sheppard, Morgan & Schwaab for Madison Avenue design (7-0)
• Approved Agreement with Carbon Solutions Group for solar‑panel program (7-0)
• Approved 2025 Manhole Lining Contract to Advanced Rehabilitation Technologies for $178,807.50 (7-0)
• Approved real‑estate purchase from TSG Plum Street, LLC up to $2,932,600 (7-0)

Foreign Fire Insurance Board

The board approved a $2,500 purchase of PS5 multimedia training devices (3‑1). It also approved $1,000 for treadmill repairs (3‑0) and up to $750 to reimburse a rower at Station 3 (3‑0, 1 abstention). Motions for a $500 18‑V chainsaw and a $3,500 drafting tank were rejected.

• Approved $2,500 for PS5 multimedia training devices (3‑1)
• Approved $1,000 for treadmill repair (3‑0)
• Approved reimbursement up to $750 for rower at Station 3 (3‑0, 1 abstention)
• Approved replacement of one Class A uniform for members with >15 years (4‑0)
• Approved previous meeting minutes (4‑0)
• Rejected $500 purchase of 18‑V chainsaw (1‑3)
• Rejected $3,500 drafting tank (0‑4)

Administrative & Community Services Committee

The Administrative & Community Services Committee unanimously approved the May 15 minutes and a special‑use permit for 817 Kingshighway Street. It also approved an amendment to the Edwardsville Arts Center lease, an ordinance updating solicitor definitions, and a professional services agreement for Leclaire Park wall reconstruction. Additional approvals included sports‑lighting and playground‑surface projects at Leclaire Park, plus several sole‑source contracts for the Leclaire Water Tower, all to be forwarded to the City Council.

• Approved May 15 ACS minutes (all ayes) – forward to Council
• Approved Special Use Permit for 817 Kingshighway St (all ayes) – forward to Council
• Approved amendment to lease with Edwardsville Arts Center (all ayes) – forward to Council
• Approved ordinance amending Chapter 82, Article II on solicitors (all ayes) – forward to Council
• Approved professional services agreement with SMS for Leclaire Park wall reconstruction (all ayes) – to go out to bid
• Approved resolution for sports lighting at Leclaire Field up to $168,500 (all ayes) – forward to Council
• Approved resolution for poured‑in‑place playground surface at Leclaire Park (all ayes) – forward to Council
• Approved sole‑source contract with J.F. Electric for Leclaire Water Tower $148,327 (all ayes) – forward to Council

Board of Fire & Police Commissioners

The commissioners voted unanimously to return the meeting to open session. They then approved the Initial Eligibility Hiring List for three firefighter‑EMT applicants. The board also retroactively approved conditional letters of employment for Charles McCrory and Jacob Hatcher. The meeting was adjourned without dissent.

• Returned meeting to open session (unanimous)
• Approved Initial Eligibility Hiring List for three applicants (unanimous)
• Retroactively approved conditional letters of employment for Charles McCrory and Jacob Hatcher (unanimous)
• Adjourned special meeting (without dissent)

Public Services Committee

The Public Services Committee approved six items, all by unanimous consent. The approvals included a police grant resolution, a design services agreement for Madison Avenue, a solar‑panel monitoring agreement, a manhole lining contract, and an ordinance amendment on solicitors. The meeting also approved the minutes from the May 14, 2025 committee meeting.

• Approved May 14, 2025 committee minutes (All Ayes)
• Approved resolution authorizing police department to apply for FY2026 organized retail crime grant (All Ayes)
• Approved professional services agreement with Sheppard, Morgan & Schwaab, Inc. for Madison Avenue design services (All Ayes)
• Approved resolution authorizing mayor to execute agreement with Carbon Solutions Group for solar‑panel monitoring (All Ayes)
• Approved 2025 manhole lining contract to Advanced Rehabilitation Technologies for $178,807.50 (All Ayes)
• Approved ordinance amendment to Chapter 82, Article II concerning solicitors (All Ayes)

Zoning Board of Appeals

The Edwardsville Zoning Board of Appeals voted 5‑0 to approve Randy Rushing’s special use permit request for a single‑family dwelling on Kingshighway Street in an R‑2 Multiple‑Family Residential District. The board also approved the election of officers as presented, with a 5‑0 vote. The meeting was then adjourned.

• Approved special use permit for Randy Rushing’s single‑family dwelling (5‑0)
• Approved election of officers (5‑0)
• Adjourned meeting (motion passed)

Campus to Community Committee

The Campus to Community Committee unanimously approved the April 2025 minutes and the financial report covering May 2024–April 2025. No new purchases were authorized. Volunteers were assigned to staff orientation tables, and the next meeting was scheduled for July 15, 2025. The meeting was adjourned by unanimous consent.

• Approved April 2025 minutes (unanimous)
• Approved financial report for May 2024–April 2025 (unanimous)
• Assigned volunteers for New Student Orientation tabling on June 6, June 13, June 16, June 27, July 11, July 15, July 18, July 28
• Assigned volunteer for Transfer Student Orientation tabling on July 25 and August 4
• Decided to discuss changing meeting day/time on July agenda
• Set next meeting for Tuesday, July 15, 2025 at 5 p.m.
• Motion to adjourn passed (unanimous)

City Council

The council approved the consent agenda and reappointed members to the Bicycle and Pedestrian Advisory Committee. It authorized several police department actions, including a $3,300 tobacco‑enforcement grant, a new patrol vehicle, and new in‑car cameras. The council also adopted a municipal grocery retailer occupation tax and approved a $2,932,600 purchase of the TSG Plum Street property.

• Approved consent agenda (5-0)
• Reappointed Bryan Frost to Bicycle and Pedestrian Advisory Committee (5-0)
• Appointed Theresa Pauli to Bicycle and Pedestrian Advisory Committee (5-0)
• Approved $3,365,147.43 in claims (5-0)
• Authorized Police Department to apply for FY26 Tobacco Enforcement Grant (~$3,300) (5-0)
• Authorized purchase of one police patrol vehicle (5-0)
• Authorized purchase of seven Axon Enterprise in‑car camera systems (5-0)
• Approved purchase of TSG Plum Street Property up to $2,932,600 (5-0)

Finance Committee

The committee approved the minutes from the May 1 Finance Committee meeting. It also approved and forwarded an ordinance amending the codified ordinances to implement a municipal grocery retailers’ occupation tax and a municipal grocery service occupation tax. Both motions carried with Aldermen Miracle and Krause voting aye. No other business was taken.

• Approved May 1 Finance Committee minutes (Miracle & Krause voted aye)
• Approved and forwarded grocery occupation tax ordinance (Miracle & Krause voted aye)

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the May 1 meeting minutes and unanimously forwarded five items to the City Council: an ordinance amendment on grocery occupation taxes, the final plat for Cedar Ridge, a sign variance for 3601 Sports Park Drive, and an agreement with the Great Rivers & Routes Tourism Bureau. All motions passed with all ayes.

• Approved May 1 ACS minutes (forwarded to Council, unanimous)
• Approved ordinance amending grocery occupation tax (forwarded to Council, unanimous)
• Approved final plat of Cedar Ridge development (forwarded to Council, unanimous)
• Approved sign variance for 3601 Sports Park Drive (forwarded to Council, unanimous)
• Approved agreement with Great Rivers & Routes Tourism Bureau (forwarded to Council, unanimous)

Historic Preservation Commission

The commission approved Certificates of Appropriateness for 124N Main Street, 1304 Troy Road (with specific material stipulations), and 1001 St. Louis Street (with a level‑wall requirement). It also confirmed that the siding at 841 Hale Avenue was replaced with the approved material. The April 9, 2025 meeting minutes were approved unanimously.

• Approved Certificate of Appropriateness for 124N Main Street (unanimous vote)
• Approved Certificate of Appropriateness for 1304 Troy Road with PVC cladding and repair stipulations (unanimous vote)
• Approved Certificate of Appropriateness for 1001 St. Louis Street with level‑wall stipulation (unanimous vote)
• Confirmed replacement of non‑approved siding at 841 Hale Avenue with correct siding
• Approved April 9, 2025 meeting minutes (unanimous vote)
• Staff approved COA report covering five roofs, one fence, and one wall sign

Public Services Committee

The Public Services Committee approved the minutes from the April 29, 2025 meeting. It also approved the final plat for Cedar Ridge, authorized the police department to apply for the FY26 Tobacco Enforcement Program grant, and approved purchases of one patrol vehicle and seven Axon in‑car cameras. All motions passed with unanimous support and were forwarded to the council for further action.

• Approved April 29, 2025 Public Services Committee minutes (unanimous)
• Approved final plat of Cedar Ridge on Old Carpenter Road (unanimous)
• Authorized police department to apply for FY26 Tobacco Enforcement Program grant (unanimous)
• Authorized purchase of one police patrol vehicle (unanimous)
• Authorized purchase of seven Axon in‑car cameras and related technology (unanimous)

Bicycle and Pedestrian Advisory Committee Agenda

The committee approved the minutes from the January meeting unanimously. It voted to keep the existing officers for the 2025‑2026 term, also unanimously. The group decided not to use portable bike racks at this year’s Bike and Hike events. Schaefer was added to the Community Engagement subcommittee and the meeting was adjourned unanimously.

• Approved January meeting minutes (unanimous)
• Retained current officers for 2025‑2026 (unanimous)
• Portable bike racks will not be used at this year’s Bike and Hike events
• Schaefer will join the Community Engagement subcommittee
• Motion to adjourn passed unanimously

Tourism Advisory Committee

The committee approved the minutes from the April 10, 2025 meeting by unanimous vote. No other formal actions were taken; members discussed upcoming events, marketing ideas, and a FY25/26 budget recommendation. The meeting was adjourned at 8:59 am.

• Approved April 10, 2025 meeting minutes (unanimous)
• Adjourned meeting (motion by Kathy, seconded by Sara)

Board of Fire & Police Commissioners

The commission approved the final eligibility list for Firefighter‑EMTs and promoted two fire lieutenants to fire captains. It also promoted Officer Marcus Wagner to police sergeant, appointed Matthew Sensi as police lieutenant, and made hiring decisions for several patrol officer candidates, hiring three and rejecting two.

• Approved Final Eligibility List for Firefighter‑EMT (unanimous)
• Appointed Fire Lieutenants Jeremy Paschall and Jake Sweetman as Fire Captains‑Paramedic (without dissent)
• Promoted Officer Marcus Wagner to Police Sergeant (unanimous)
• Appointed Matthew Sensi as Police Lieutenant (without dissent)
• Declined to hire Trevor Smalls (carried)
• Declined to hire Jeffrey Vaughn (voice vote)
• Offered full‑time Probationary Patrol Officer position to Nina Funk (voice vote)
• Hired Megan Douglas and Gracie Kimmle as Probationary Patrol Officers (unanimous)

City Council

The Edwardsville City Council approved the Aldermanic Committee appointments, the city official appointments, and the appointments to numerous boards and commissions. All three motions passed with six affirmative votes and no opposition. No other substantive actions were taken at this meeting.

• Approved Aldermanic Committee appointments – six Ayes
• Approved City Official appointments – six Ayes
• Approved appointments to boards and commissions – six Ayes
• Reappointed Mark Hahn to Band Board (term ending April 2030) – approved
• Reappointed Kim Hudson to Band Board (term ending April 2030) – approved
• Reappointed Mason Schafer to Bicycle and Pedestrian Advisory Committee (term ending April 2028) – approved
• Reappointed John McCracken to Board of Fire and Police Commissioners (term ending April 2028) – approved
• Reappointed Darren Wright to Fire Pension Board (term ending April 2027) – approved

Human Relations Committee

The committee approved the meeting minutes unanimously. It elected officers for the term May 1 2025‑April 30 2026, with all members approving. The HRC postcard was approved with one abstention. The committee also approved planned HRC events for the summer and fall.

• Approved meeting minutes (unanimous)
• Approved election of officers for 5/1/25‑4/30/26 (unanimous)
• Approved HRC postcard (1 abstention)
• Approved HRC events schedule (unanimous)
• Approved adjournment (unanimous)

City Council

The Edwardsville City Council approved two ordinances authorizing the issuance, sale and delivery of General Obligation Bonds, Series 2025. It also approved a short‑term rental revision, a sole‑source software consulting contract, and several infrastructure contracts, while denying a motion to keep the Dorset Court PUD active. All approvals passed with a 6‑0 vote except the PUD motion, which was rejected 4‑2.

• Approved Ordinance authorizing 2025 General Obligation Bonds (first reading) – 6 Ayes
• Approved Ordinance authorizing 2025 General Obligation Bonds (second reading) – 6 Ayes
• Approved Resolution revising Short‑Term Rentals ordinance – 6 Ayes
• Approved Sole‑Source Contract for Software Implementation Consulting – 6 Ayes
• Approved Flush Hydrant Installation Contract with Gelly Excavating, $142,880.82 – 6 Ayes
• Approved 2025 Contract with Kaskaskia Engineering Group, LLC, $49,36 – 6 Ayes
• Approved Professional Service contract with Lochmueller Group for Signalized Intersection Inventory – 6 Ayes
• Denied motion to keep Dorset Court PUD active (PUD remains inactive) – 2 Ayes, 4 Nays

Finance Committee

The committee approved the minutes from the April 10, 2025 Finance Committee meeting. It adopted an ordinance making appropriations for fiscal year 2025‑2026. It approved and forwarded to council resolutions to revise the short‑term rental fee schedule and to authorize a sole‑source software implementation consulting contract. It also approved and forwarded to council ordinances to adopt a municipal grocery occupation tax and to issue General Obligation Bonds Series 2025 (first reading).

• Approved minutes of April 10, 2025 Finance Committee meeting (Krause, Miracle aye)
• Approved Ordinance Making Appropriations for FY 2025‑2026 (Krause, Miracle aye)
• Approved and forwarded Resolution Revising Fee Schedule for Short‑Term Rentals (Krause, Miracle aye)
• Approved and forwarded Resolution Authorizing Sole‑Source Software Consulting Contract (Krause, Miracle aye)
• Approved and forwarded Ordinance adopting municipal grocery retailers’ occupation tax (First Reading) (Krause, Miracle aye)
• Approved and forwarded Ordinance authorizing issuance of General Obligation Bonds Series 2025 (First Reading) (Krause, Miracle aye)

Public Services Committee

The Public Services Committee unanimously approved the minutes from its April 8 meeting. It also approved several contracts and professional service agreements, including a $142,880.82 hydrant installation contract, a $49,360.84 pavement marking contract, and agreements for intersection inventory, sewer smoke testing, land‑application services, and a joint funding agreement for Esic Drive resurfacing. All approvals were forwarded to the Council for consideration.

• Approved minutes from April 8, 2025 meeting (All Ayes)
• Approved award of Flushing Hydrant Installation Contract to Gelly Excavating and Construction, Inc., $142,880.82 (All Ayes)
• Approved award of 2025 Pavement Marking Contract to Kaskaskia Engineering Group, LLC, $49,360.84 (All Ayes)
• Approved professional services agreement with Lochmueller Group for signalized intersection inventory (All Ayes)
• Approved professional services agreement with Sheppard, Morgan & Schwaab, Inc. for sanitary sewer smoke testing (All Ayes)
• Approved sole source resolution with Metro-Ag, Inc. for land application services (All Ayes)
• Approved resolution authorizing Mayor to execute joint funding agreement for Esic Drive resurfacing (All Ayes)

Campus to Community Committee

The Campus to Community Committee approved the March meeting minutes unanimously. Members agreed to paint the trophy ball black. They decided to order magnetic nametags for the tournament, using funds previously approved. The meeting was then adjourned unanimously.

• Approve March meeting minutes (unanimous)
• Agree to paint trophy ball black (consensus)
• Order magnetic nametags for tournament (decision)
• Adjourn meeting (unanimous)

City Council

The Edwardsville City Council approved a resolution with the Great Rivers & Routes Tourism Bureau for a Route 66 wayside exhibit project, a Class B liquor license for Park North Golf Club, and the FY 2025‑26 city budget. It also approved the final plat of Pfund Industrial Park, a landscape site plan for Buchanan St. Plaza II, banner placement on downtown light poles, and multiple special‑event grants. The council ratified the collective bargaining agreement with Laborers’ International Union Local 397.

• Approved agreement with Great Rivers & Routes Tourism Bureau for Route 66 Wayside Exhibits (4‑aye)
• Approved Class B liquor license for Park North Golf Club (4‑aye)
• Approved FY 2025‑26 city budget (4‑aye)
• Approved final plat of Pfund Industrial Park (4‑aye)
• Ratified collective bargaining agreement with Laborers’ International Union Local 397 (4‑aye)
• Approved Landscape Site Plan for Buchanan St. Plaza II (4‑aye)
• Approved placement of banners on downtown streetscape light poles (4‑aye)
• Approved multiple special‑event grants, each not to exceed $7,441.86 (4‑aye)

Finance Committee

The committee approved the minutes from the March 27, 2025 meeting. It also approved and forwarded a resolution establishing the 2025‑2026 fiscal year budget and an ordinance making appropriations for that fiscal year (first reading). The amount of claims will be announced at the April 15, 2025 council meeting. The next Finance Committee meeting is set for May 10, 2025.

• Approved minutes of March 27, 2025 Finance Committee meeting (2‑0)
• Approved and forwarded Resolution establishing FY 2025‑2026 budget (2‑0)
• Approved and forwarded Ordinance making appropriations for FY 2025‑2026 (first reading) (2‑0)

Administrative & Community Services Committee

The Administrative & Community Services Committee approved the minutes from the March 27 meeting and forwarded several items to the City Council. It approved the Landscape Site Plan for the Buchanan St. Plaza II Project and adopted an ordinance appropriating funds for fiscal year 2025‑2026. The committee also approved multiple special‑event grants, most with unanimous support, and sent a banner‑placement resolution to Council.

• Approved minutes from March 27, 2025 ACS meeting (all ayes)
• Approved Landscape Site Plan for Buchanan St. Plaza II Project (all ayes)
• Approved Ordinance making appropriations for FY 2025‑2026 (two ayes)
• Approved Special Event Grant for Edwardsville Arts Center, up to $7,441.86 (all ayes)
• Approved Special Event Grant for Friends of Leclaire, up to $7,441.86 (one abstain, rest ayes)
• Approved Special Event Grant for Edwardsville Unity, up to $4,651.16 (all ayes)
• Approved Resolution approving placement of banners on streetscapes (all ayes)
• Approved Ordinance amending Chapter 58 (Human Relations Committee) (all ayes)

Tourism Advisory Committee

The committee approved the March 13, 2025 meeting minutes by unanimous vote. No reports were given on the Tourism Advisory Plan, Community Calendar, Public Survey, or Funding Guidelines. The city marketing update noted receipt of a two‑sided banner, magnets, and stickers, and that A‑frame signs have been ordered but not yet received. A review of the FY24/25 tourism budget was noted but no decision was recorded.

• Approved March 13, 2025 meeting minutes (unanimous)

Historic Preservation Commission

The commission approved the slate of officers for the 2025‑2026 term, naming Barb Stamer as Chair, Lisa Schroeder as Vice Chair, and Mary Westerhold as Recording Secretary. It also approved certificates of appropriateness for multiple properties, including 515 High Street, 739 Hale Avenue, 841 Hale Avenue, 100 N Main Street sign, and a partial approval for windows at 1106 St. Louis Street. The board authorized purchase of four display panels (up to $500) and a custom HPC banner (approximately $300). The March 12, 2025 minutes were approved.

• Approved election of officers: Chair Barb Stamer, Vice Chair Lisa Schroeder, Recording Secretary Mary Westerhold (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved COA for 515 High Street – windows, doors, soffit, siding, front porch with specified design adjustments (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved COA for 739 Hale Avenue – gutters, siding, window wraps as described (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved COA for 841 Hale Avenue – replacement of storm‑damaged siding with specified aluminum siding (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved COA for 100 N Main Street sign – Digital Arts for Keepsake Candles (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Partially approved COA for 1106 St. Louis Street windows – original wood windows preserved; other windows approved for replacement (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved purchase of four display panels and binder clips, not to exceed $500 (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)
• Approved custom HPC banner with grommets, approximate cost $300 (approved by David Lott, Barb Stamer, Suzanne Oberholtzer, Joe Hutton, Lisa Schroeder, Kent Weber)

Edwardsville Environmental Commission

The commission unanimously approved the minutes from the March 12, 2025 meeting. It also approved the watershed sign design, the installation locations, and up to $3,000 to produce the signs, with all members in favor. Members agreed to hold a flower‑pot planting work day the week of May 12. An open commission position was noted due to a member moving out of city limits.

• Approved March 12, 2025 minutes (all in favor)
• Approved watershed sign design and installation locations (all in favor)
• Approved up to $3,000 to produce watershed signs (all in favor)
• Agreed to hold a flower‑pot planting work day the week of May 12 (all in favor)

Board of Fire & Police Commissioners

The board authorized the promotion of Lt. Jake Sweetman to Fire Captain-Paramedic, with the motion passing without dissent. The commissioners also approved the Initial Eligibility Hiring List for two probationary firefighter‑EMT applicants, a motion that carried unanimously. Both actions were adopted by unanimous vote.

• Promoted Lt. Jake Sweetman to Fire Captain-Paramedic (unanimous)
• Approved Initial Eligibility Hiring List (Jacob Hatcher, Charles McCroary) (unanimous)
• Resumed meeting in closed session for oral interviews (unanimous)
• Returned meeting to open session (unanimous)
• Adjourned the special meeting (unanimous)

Public Services Committee

The Public Services Committee approved the March 27, 2025 meeting minutes with all Ayes and forwarded them to Council. The committee voted to enter an executive (closed) session, returned to open session later, and took no further action on executive‑session items. The committee then adjourned with a unanimous vote.

• Approved March 27, 2025 minutes (all Ayes)
• Motion to enter executive session approved (all Ayes)
• No action taken on executive‑session items (none)
• Motion to adjourn approved (all Ayes)

Human Relations Committee

The Human Relations Committee approved its meeting minutes. A motion was adopted to lower the committee size to a minimum of seven members and a maximum of nine. Michelle Swanson was nominated as chair and Alison Lamothe as vice‑chair, and Michelle Swanson joined the committee as a new member. The meeting was adjourned at 6:05 pm.

• Approved meeting minutes (motion passed)
• Adopted membership range of 7‑9 members (motion passed)
• Nominated Michelle Swanson as chair (motion passed)
• Nominated Alison Lamothe as vice‑chair (motion passed)
• Added Michelle Swanson as a committee member (motion passed)
• Adjourned meeting at 6:05 pm (motion passed)

Bicycle and Pedestrian Advisory Committee Agenda

The committee approved its participation in the 2025 criterium race, agreeing to lead the effort. It also approved purchases for Slow Down Town banners, Bike Bus bookmarks, and yard‑sign/promotional materials, each passing unanimously. The minutes of the January meeting were approved, and the meeting was adjourned unanimously.

• Approved participation in the 2025 criterium race (unanimous)
• Approved purchase of Slow Down Town banners (unanimous)
• Approved purchase of 100 Bike Bus bookmarks (unanimous)
• Approved $500 in yard signs and $1,500 in promotional materials (unanimous)
• Approved minutes of the January meeting (unanimous)
• Adjourned meeting (unanimous)

Board of Fire & Police Commissioners

The board approved the minutes from the March 4, 2025 meeting. It also approved the final hiring list for probationary patrol officers and will issue conditional letters of employment to the top four applicants—Trevor Smalls, Jeffrey Vaugn, Nina Funk, and Megan Douglas. No other substantive actions were taken.

• Approved March 4 minutes (motion carried)
• Approved final hiring list and tendered conditional letters to four patrol officer applicants (unanimous)

Recreation, Arts, & Special Events Board

The board approved the minutes from the March meeting. It then approved the Route 66 5k special event, the Juneteenth Celebration, and the Leclaire Parkfest, each with all ayes and forwarded them to the Arts and Culture Services (ACS). No other substantive actions were taken.

• Approved March meeting minutes (all ayes)
• Approved Route 66 5k special event application (all ayes, forwarded to ACS)
• Approved Juneteenth Celebration special event application (all ayes, forwarded to ACS)
• Approved Leclaire Parkfest special event application (all ayes, forwarded to ACS)

City Council

The council approved the Consent Agenda and a special‑event liquor license for St. Boniface Parish. It also approved $671,559.35 in city claims, purchased two license‑plate camera kits, and authorized the police department to apply for a state camera grant. A resolution to table the Pfund Industrial Park final plat was carried, while a motion to keep the Center Grove Road PUD inactive was denied.

• Approved Consent Agenda (5-0)
• Approved Class E special‑event liquor license for St. Boniface Parish (5-0)
• Approved city claims totaling $671,559.35 (5-0)
• Approved purchase of two Autovu SharpV camera kits (5-0)
• Approved police department application for Illinois FY25 Camera Grant (5-0)
• Approved signature authority for Director of Public Works and City Engineer (5-0)
• Approved sole‑source resurfacing of Montclaire Avenue for $65,146.64 (5-0)
• Tabled Resolution Approving Final Plat of Pfund Industrial Park (4-1)

Finance Committee

The committee approved the minutes from the March 13, 2025 Finance Committee meeting. The motion was made by Alderman Krause, seconded by Alderwoman Miracle, and carried with Alderman Krause and Alderman Farrar voting aye. The committee also scheduled its next meeting for Thursday, Arpil 10, 2025 at 4:00 p.m. No other substantive actions were taken.

• Approved March 13 Finance Committee minutes (vote: Krause and Farrar aye)
• Scheduled Finance Committee meeting for Thursday, Arpil 10, 2025 at 4:00 p.m.

Administrative & Community Services Committee

The committee approved the minutes from the March 13, 2025 ACS meeting, with all members voting aye. It approved the final plat of Pfund Industrial Park and forwarded it to the council, with all members voting aye. It rejected the Center Grove Road PUD development plan resolution with all members voting nay and rejected the Amazing Grace at Logan Place PUD development plan resolution with one aye and two nays. The committee also approved Change Order #4 for Phase 3 of the Plummer Family Park Sports Park, with all members voting aye, and forwarded it to the council.

• Approved minutes from March 13, 2025 ACS meeting (all ayes)
• Approved Final Plat of Pfund Industrial Park (all ayes)
• Rejected Center Grove Road PUD development plan resolution (all nays)
• Rejected Amazing Grace at Logan Place PUD development plan resolution (1 aye, 2 nays)
• Approved Change Order #4 for Phase 3 Plummer Family Park Sports Park (all ayes)

Public Services Committee

The Public Services Committee approved the minutes from its March 11 meeting. It also approved resolutions for the final plat of Pfund Industrial Park, a camera kit purchase, a police camera grant application, EPA permit signing authority, and a $65,146.64 resurfacing contract for Montclaire Avenue. All motions passed unanimously. The items were forwarded to the appropriate city bodies for further action.

• Approved minutes from March 11, 2025 meeting (All Ayes)
• Approved resolution for final plat of Pfund Industrial Park (All Ayes)
• Approved sole source resolution to purchase and install two Autovu SharpV camera kits (All Ayes)
• Approved resolution authorizing Police Department to apply for Illinois FY 25 Camera Grant Program (All Ayes)
• Approved resolution granting signature authority to Public Works Director and City Engineer for EPA permit applications (All Ayes)
• Approved sole source contract for resurfacing Montclaire Avenue (Troy Rd to Lindenwood Ave) to Stutz Excavating, Inc., $65,146.64 (All Ayes)