Evanston public meetings in 2023
257 substantive meetings from 2023, with official agendas or minutes and plain-English summaries.
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing the Evanston Equity Scorecard, a tool designed to evaluate projects, policies, and practices through an equity lens. The agenda includes the scorecard's introduction, instructions for use, and the criteria for evaluation. The commission will discuss how the scorecard will be used for City Council referrals and other decisions.
- Introduction of the Evanston Equity Scorecard for evaluating projects, policies, and practices
- Scorecard covers areas including housing development, zoning changes, budget allocations, and tax abatements
- Process includes independent review by three commission members and a final vote
- Criteria include stakeholder engagement, identification of inequities, and root causes
- Final recommendation options: Strongly Support, Support with Modifications, Neutral, or Do Not Support
M/W/D/EBE Development Committee
The M/W/D/EBE Development Committee will review the 2023 MWDEBE tracking report, waiver requests, and LEP penalty fund status. They will also discuss the 2024 meeting calendar, the Reparations Construction Administrator's contractor event at Robert Crown, and updates on the Anchor Procurement NLC and Resolution 71-R-97. The agenda includes approval of the October 18, 2023 minutes and staff reports.
- Review of 2023 MWDEBE tracking report showing $24.5M total contracts with 35% MWDEBE participation
- Waiver requests for projects like James Park Athletic Lighting ($1.46M) and CMMS procurement ($390,000)
- LEP Penalty Fund balance of $92,328.61 as of 12/15/2023
- Discussion of Resolution 71-R-97 regarding MWEBE committee
- 2024 committee meeting calendar approval
Evanston Arts Council
The Evanston Arts Council will vote on two Special Project Grant applications, each requesting $1,000: one for a teen parent photo session and another for Y.O.U.'s MLK Day art showcase. The council will also discuss re-electing chair and vice-chair positions, review the 2024 budget, and plan for a city-wide arts survey and its 50th anniversary in 2025.
- Special Project Grant: $1,000 to Evanston Present and Future for 'Capturing Moments: Teen Parent Photo Session'
- Special Project Grant: $1,000 to Y.O.U. for 'Diverse Communities United' MLK Day art showcase
- Re-election of Chair and Vice-Chair positions
- 2024 Arts Administration and Public Art Budget review (total revenues $135,000, expenses $130,000)
- Discussion of EAC City Arts Survey 2024 and EAC 2024 Plan
Social Services Committee
The Social Services Committee will vote on FY2024 funding allocations for Case Management, Safety Net, and Support Services programs, totaling approximately $1,036,783 from the Community Grant Program and an estimated $238,950 in CDBG funds. Staff recommend approving renewal allocations and forwarding them to City Council for January 22, 2024. The committee will also nominate a vice chair. The agenda includes a staff memo detailing options for reallocating $55,000 left by the Housing Authority of Cook County's withdrawal.
- Approve FY2024 allocations: $1,036,783 Community Grant Program + est. $238,950 CDBG
- Reallocate $55,000 from Housing Authority of Cook County withdrawal (Case Management)
- Options: move funds to Support Services, distribute via CPI-U increase, or performance-based
- Nominate vice chair
- Approve November 9, 2023 meeting minutes
City Council
The Evanston City Council is holding a special meeting to consider adopting Ordinance 88-O-23, which levies the annual property tax for Special Service Area #8 (Central Street) at $60,200, or $62,062 as extended with a 3% loss factor. This amount is unchanged from the 2022 levy. The council will also conduct roll call, receive public comment, and may enter executive session.
- Ordinance 88-O-23: Special Service Area #8 tax levy of $60,200 ($62,062 extended) for FY2024, no increase from 2022
- Levy funds Central Street services: administration ($36,593), marketing ($16,589), public way expenses ($41,250)
- Public comment period with sign-up via City Clerk's online form or phone/text
- Meeting held at Lorraine H. Morton Civic Center, with remote participation via Zoom
Housing & Community Development Committee
The Housing & Community Development Committee will discuss and vote on recommending 2024 allocations of federal CDBG, HOME, and ESG grants, including specific funding for housing rehabilitation, code enforcement, and public infrastructure projects. They will also vote on approving the draft 2024 Action Plan and the 2024 meeting schedule. Public comment is scheduled on the draft plan.
- Vote to recommend 2024 Entitlement Grant Allocations by goal, including reallocating $27,379.57 of 2022 CDBG admin funds
- CDBG funding requests: Housing Rehab ($143,000), Code Enforcement ($357,000), Lake-Darrow Alley ($290,000), Simpson-Ashland Alley ($210,000), Sidewalk Improvements ($100,450), Twigs Park Payne Playground ($250,000), Twigs Park Simpson Playground ($200,000)
- Discussion and vote to recommend the draft 2024 Action Plan to City Council
- Vote to approve 2024 Housing and Community Development Committee meeting dates
Preservation Commission
The Evanston Preservation Commission will decide on two Certificates of Appropriateness: one for window and door alterations at 748 Judson Avenue in the Lakeshore Historic District, and another to demolish a garage and build a two-story coach house with an accessory dwelling unit at 1045 Maple Avenue, a landmark. The commission will also discuss, without voting, a proposed Memorandum of Agreement among Northwestern University, the Illinois EPA, and the state historic preservation officer regarding demolition of Ryan Field, and will consider adopting the 2024 meeting schedule and annual work plan.
- Certificate of Appropriateness for 748 Judson Avenue: enclose basement window with brick, add new windows and door, replace two basement windows with egress windows, enclose second-story window
- Certificate of Appropriateness for 1045 Maple Avenue: demolish one-car garage, construct two-story coach house with ground-floor parking and upper-story accessory dwelling unit
- Discussion (no vote) of Memorandum of Agreement on Ryan Field demolition among Northwestern University, Illinois EPA, and Illinois SHPO
- Adoption of 2024 meeting schedule
- 2024 Annual Work Plan development based on Preserve 2040 Plan
Dementia Friendly Subcommittee
The Dementia Friendly Subcommittee will review minutes, hear public comment, and discuss inviting the Police and Fire Departments to the January meeting. They will also consider a drafted letter introducing the Commission on Aging and Subcommittee to long-term care facilities and businesses, and review work plans for 2023-24.
- Discussion on inviting Police and Fire Departments to January meeting
- Drafted letter to introduce Commission on Aging and Subcommittee to long-term care facilities and businesses
- Review of 2023-24 work plans
- Staff report on 'Decoding Dementia' talk on Tuesday, 6-7:30pm
Planning & Development Committee
The Planning & Development Committee is considering Ordinance 115-O-23, which would amend the existing special use permit to allow Fox Animal Hospital to expand into the adjacent space at 2105 Crawford Avenue. The Land Use Commission unanimously recommended approval with conditions. The committee will vote on whether to recommend the ordinance to the City Council for introduction and action.
- Ordinance 115-O-23 to expand special use for animal hospital into 2105 Crawford Ave (previously a nail salon)
- Expansion adds two exam rooms, storage, breakroom, and restroom; no exterior changes except signage
- Animal hospital will have 16 dedicated parking spaces on-site (of 28 total)
- Conditions include hours limited to 8am-9pm, 7 days a week; pet waste station; replace dead bushes; fire alarm tie-in
- Land Use Commission recommended approval unanimously (5-0) on November 8, 2023
Administration & Public Works Committee
The Administration & Public Works Committee will consider approval of routine financial items (payroll, bills, credit card activity) and several contracts, including a single-source water main replacement project, a software service agreement, and fire safety equipment. The agenda also includes a settlement resolution and a legal services agreement for criminal record relief.
- Payroll $3,485,930.60; Bills List $19,592,518.83; credit card activity $251,192.07
- Single-source contract with Christopher B. Burke Engineering for Leon Place Water Main Replacement (Simpson to Ridge) $98,367
- Contract with Novotx LLC for CMMS software, not-to-exceed $390,000 (2024-2028)
- Purchase of AirPak Self-Contained Breathing Apparatus from Municipal Emergency Services $269,904
- Resolution 92-R-23: $40,000 agreement with James B. Moran Center for Certificates of Rehabilitation, expungement, and sealing
City Council
The Evanston City Council is meeting to take action on the 2024 fiscal year budget of $435,316,120 and several property tax levies for 2023, including a 0.7% increase for general operations. They will also consider introducing a local motor fuel tax increase to 6 cents per gallon, effective February 1, 2024. The agenda includes numerous consent items such as contracts, special event permits, and ordinance introductions.
- Adoption of 2024 Budget Ordinance 82-O-23 for $435,316,120
- 2023 Tax Levy Ordinance 83-O-23 for $34,783,403 (0.7% increase)
- Local Motor Fuel Tax increase to 6 cents per gallon (Ordinance 118-O-23)
- Contract with Novotx LLC for CMMS software, not to exceed $390,000
- Special event permit for Evanston Folk Festival at Dawes Park, Sept 7-8, 2024
Utilities Commission
The Evanston Utilities Commission is meeting to handle routine business including approving November minutes, hearing public comment, and receiving a presentation from Nicor Gas. Members will vote on the 2024 meeting schedule and on selecting a chair and vice chair for 2024. Staff will report on utility reliability and water/sewer capital projects, and the commission will discuss updates on rooftop solar, building electrification, lead service line replacements, and other ongoing projects. The agenda includes a draft ordinance to add electrification requirements for new construction, but no vote on it is listed for this meeting.
- Nicor Gas presentation on agenda
- Vote on 2024 Utilities Commission meeting schedule
- Vote on 2024 chair and vice chair
- Draft ordinance 111-O-23: electrification requirements for new construction (discussion only)
- Monthly utility reliability report and water/sewer capital project status
Liquor Control Review Board
The Liquor Control Review Board will consider four applications for new restaurant liquor licenses (Big Wig Tacos & Burritos, Jilly's Café, Evanston Corner Bistro, and West Town Bakery) and revisit Ordinance 101-O-23, which would repeal the liquor tax and institute a food and beverage tax. The ordinance was tabled at the October meeting. The board will also approve minutes from its October 13, 2023 meeting.
- Big Wig Tacos & Burritos, 950 Church St., Class D (Restaurant) license
- Jilly's Café, 2614 Green Bay Rd., Class D (Restaurant) license
- Evanston Corner Bistro, 703 Church St., Class D (Restaurant) license
- West Town Bakery, 100 Chicago Ave., Class H (Restaurant) license
- Ordinance 101-O-23: Repeal liquor tax, institute food and beverage tax
Reparations Committee
The Evanston Reparations Committee will meet to approve its 2024 meeting calendar and discuss the January 11, 2024 randomization event that will determine the disbursement order for direct descendant reparations applicants. The committee will also receive updates on ancestor recipient disbursements and the December financial report, and discuss a bakery/marijuana dispensary at 100 Chicago Ave.
- Approval of 2024 meeting calendar (first Thursday monthly, 9 a.m.)
- Direct Descendants randomization event Jan 11, 2024 at ETHS (awaiting confirmation)
- Update on bakery/marijuana dispensary at 100 Chicago Ave
- Ancestor Reparations Recipients Disbursement Update (accept and file)
- Reparations Financial Report (accept and file)
Northwestern University-City Committee
The Northwestern University-City Committee will meet to discuss several items related to university properties and their impact on nearby neighborhoods. Topics include signage and rules for a basketball court, notification to residents about construction, and issues like noise, traffic, and parking in the T1 buffer zone near Ryan Stadium. The committee will also discuss future band shell plans and noise from chillers at Welsh Ryan Arena, as well as unfinished business on proposed demolitions and new construction in T1, T2, and U1 districts.
- Signage and enforcement of rules for basketball court next to Foster Walker dorm (T2)
- Discussion of notification to residents abutting T1, T2, U1 districts about construction plans and noise, congestion, traffic, parking
- Discussion of planning, land use, building, zoning issues in T1 buffer zone between U2/Ryan Stadium and residential neighborhoods
- Discussion of future band shell and ancillary structures outside stadium in U2 district
- Discussion of noise/disturbance from chillers on north side of Welsh Ryan Arena
Economic Development Committee
The Evanston Economic Development Committee will vote on several items: endorsing a Cook County Class 6b property tax incentive for Autobarn Motors' vacant 1012 Chicago Avenue site to attract Whole & Free Foods, recommending a sales tax-sharing agreement for SKA Motors (City VW) at 1033 Chicago Avenue, and approving a $500,000 ARPA allocation for a dining terrace at Independence Park. It will also discuss the One Howard Street recovery plan, small business recovery fund guidelines, and business district cleaning services. The agenda includes routine approval of 2024 meeting dates and prior minutes.
- $500,000 ARPA allocation for Central Street Independence Park Dining Terrace
- Resolution 90-R-23 endorsing Class 6b tax status for Autobarn Motors at 1012 Chicago Avenue (Whole & Free Foods)
- Sales tax sharing agreement request from SKA Motors Evanston LLC (dba City VW) at 1033 Chicago Avenue
- Discussion of Evanston Small Business Recovery & Growth Fund guidelines
- Approval of 2024 Economic Development Committee meeting dates
Citizen Police Review Commission
The Citizen Police Review Commission will review three completed internal investigations (Complaint Registers #23-02, #23-03, #23-05) and vote on whether each was complete, thorough, objective, and fair. The commission will also discuss proposed changes to City Code Title 2, Chapter 15 and new commission rules, potentially recommending them to the City Council. The agenda includes public comment and a possible executive session on personnel matters.
- Review of Complaint Register #23-02: allegations of false statements, illegal search, and excessive force at a CTA station on Benson; complainant sought $5,000 compensation
- Review of Complaint Register #23-03
- Review of Complaint Register #23-05
- Discussion of proposed modifications to City Code Title 2, Chapter 15 (Citizen Police Review Commission) and new commission rules
- Possible executive session under 5 ILCS 120/2(c)(1) for personnel matters
Rules Committee
The Evanston Rules Committee will vote on approving the 2024 City Council and Rules Committee meeting schedules, determine the Finance & Budget Committee chair and term, and consider Resolution 91-R-23 to allow elected officials to participate remotely due to unexpected childcare obligations. They will also consider advancing Ordinance 117-O-23 to amend the Economic Development Committee chapter, and discuss potential changes to City Code on appointments/removals and voter enfranchisement of documented residents.
- Approval of 2024 City Council and Rules Committee meeting schedules
- Determination of Finance & Budget Committee chair and term
- Resolution 91-R-23: Amending City Council Rule 21.2 to add unexpected childcare obligations for remote participation
- Ordinance 117-O-23: Amending Title 2, Chapter 18, Economic Development Committee
- Discussion of City Code 1-6-5 on appointments/removals and voter enfranchisement of documented residents
Equity and Empowerment Commission - 11-30-2023
The Equity and Empowerment Commission is reviewing the Evanston Equity Scorecard, a tool designed to evaluate city projects, policies, and practices through an equity lens. The agenda includes the scorecard's introduction, instructions for use, and criteria for assessing stakeholder engagement, inequities, root causes, and other equity factors. The commission will discuss how the scorecard is applied to referrals for City Council consideration.
- Equity Scorecard criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, positive equity impacts, alternative approaches, accessibility, feasibility, accountability, and success indicators
- Scorecard applies to new projects, policy drafting, housing development, land use and zoning changes, budget allocations, public subsidies, tax abatements, strategic planning, and community engagement design
- Three commission members are assigned to independently review each scorecard before a final recommendation is voted on
- Final scorecard with summary reflections is submitted to the project lead for inclusion in materials to City Council, Mayor, and City Manager
Human Services Committee
The Evanston Human Services Committee will consider several action items, including recommending an honorary street name sign for Larry Suffredin, accepting the police complaints report, approving the 2024 meeting schedule, deciding on a beekeeper license complaint, and approving public health goals. They will also discuss a proposed $883,700 two-year health initiative funded by ARPA to improve health outcomes in lower-income neighborhoods.
- Resolution 74-R-23: Honorary street name sign 'Larry Suffredin Way' on Pioneer Road between Lincoln and Colfax Streets; cost ~$200 for three signs
- Review of Evanston Police Complaints and Comments Report to be accepted and placed on file
- Beekeeper license complaint at 3040 Grant Street; committee to approve or deny license based on expert inspection report
- Discussion of $883,700 ARPA-funded 2-year health initiative (Evanston Pathway to Wellness) for lower-income neighborhoods
- Approval of 2024 Human Services Committee meeting schedule
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to handle routine business, including approving minutes from its November 17 meeting. The main substantive item is a closed session for firefighter interviews. No other decisions or discussions are listed on the agenda.
- Approval of minutes from November 17, 2023 meeting
- Closed session for firefighter interviews
Administration & Public Works Committee
The Administration & Public Works Committee is meeting to consider a consent agenda of routine financial and operational items, including payroll, bills, fleet equipment purchases, contracts, and resolutions. Notable actions include approving over $1.59 million in insurance renewals, $961,676.75 in water treatment chemical contracts, and a $238,609 lease payment for the police radio system. The agenda is largely procedural, with most items recommended for approval.
- Approval of payroll ($5,149,257.26), bills list ($6,419,110.92), and credit card activity ($241,418.24)
- Purchase of 12 fleet vehicles totaling $2,055,000+ from various vendors
- Contracts for FY2024 water treatment chemicals totaling $961,676.75
- Insurance renewals for FY2024 at $1,593,283 total
- Easement agreement with Northwestern University for fiber optic conduits, one-time fee $372,013.48
City Council
The Evanston City Council is meeting to consider the 2024 fiscal year budget of $433,466,120 and several property tax levies, including a 6.4% increase in the general levy. They will also discuss revenue-generating ideas and a proposed fire service/utility fee for non-property tax-paying owners. The agenda includes numerous consent items for contracts, purchases, and resolutions.
- Ordinance 82-O-23: 2024 Budget Ordinance for $433,466,120
- Ordinance 83-O-23: 2023 Tax Levy of $36,734,736 (6.4% increase)
- Ordinance 85-O-23: Library Fund Tax Levy of $8,467,695 (9% increase)
- Approval of 12 fleet vehicles totaling over $1.8 million
- Resolution 75-R-23: Northwestern University fiber optic easement for $372,013.48
Evanston Arts Council
The Evanston Arts Council will consider approving six Special Project Grant applications, each requesting up to $1,000, for projects including a teen parent photo session, a seniors storytelling workshop, free jazz concerts, and performances by local arts groups. The council will also discuss the 2024 meeting schedule, an NEA grant update, and public art updates including new members, budget funding, and installation projects. The agenda is largely routine, with most items being approvals or updates.
- Special Project Grant requests: Evanston Present and Future ($1,000), Stephen Donart/Tellin' Tales ($1,000), Donovan Mixon/Jazz Play Studio ($1,000), Evanston Symphony Orchestra, Chicago Ballet Arts, Theo Ubique Cabaret Theatre
- Public art updates: new members Robert Bush and Jeff Totsch, 2024 budget funding, 'Attached' case study, CSI sculpture lease, Noyes St installation, Foster St mural repairs
- 2024 meeting schedule set for third Tuesday of each month
- Discussion of January event and Fountain Square Commission
- Approval of September and October 2023 meeting minutes
ADA Advisory Committee
The Evanston ADA Advisory Committee is meeting to discuss updates on previous accessibility inquiries and grievances, review new ones, and consider training and education initiatives. The agenda includes updates on the Main Library parking garage, Green Bay Road crosswalks, beach accessibility, and service animal policies, as well as new items like a missing placard at Oakton/Gray and accessible entrance signs at Noyes. The committee will also review new membership applications and discuss hosting a disability awareness event in 2024.
- Update on Main Library parking garage reopening
- Review of missing placard at Oakton/Gray crosswalk
- Request for prerecorded newsletters for Levy and Parks and Rec
- Discussion of accessible entrance signs at Noyes
- New committee applicants: Tom B. and Jim J.
Special City Council Meeting
The Evanston City Council is holding a special meeting to decide on three related items concerning Northwestern University's proposed new stadium at 1501 Central Street: a zoning text amendment to allow up to six full-capacity concerts and other events in the U2 district, a special use permit for the stadium, and a memorandum of understanding with the university. The Land Use Commission recommended denial of the text amendment and approval of the special use with conditions. The council will take action on all three items.
- Ordinance 107-O-23: Amends permitted uses in U2 district to allow up to 6 full-capacity concerts per year; Land Use Commission recommends denial (2-7).
- Ordinance 108-O-23: Grants special use for a planned development for a stadium at 1501 Central Street; Land Use Commission recommends approval with conditions.
- Resolution 87-R-23: Authorizes City Manager to sign a Memorandum of Understanding with Northwestern University.
- Proposed changes include concert hours (10 am–10 pm Sundays–Thursdays, until 10:15 pm Fridays/Saturdays), noise limits of 40–80 dBA, and a traffic management plan.
- Traffic study projects stadium capacity reduced from 47,000 to 35,000 spectators.
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the October 23, 2023 minutes and public comment. No specific items or decisions are listed for this meeting.
- Review and scheduling of referrals made to date
- Approval of Referrals Committee minutes of October 23, 2023
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to approve prior minutes, hear public comment, conduct police officer interviews in executive session, and vote on appointments in public session. The agenda is largely procedural, with the main substantive action being the potential appointment of police officers.
- Approval of August 25, 2023 meeting minutes
- Public comment period
- Executive session for police officer interviews
- Voting on appointments after returning to public session
Equity and Empowerment Commission
The Evanston Equity and Empowerment Commission (EEC) is introducing a scorecard to ensure equity is considered in city policies, programs, and practices. The document outlines a review process where project leads submit proposals and EEC members independently evaluate them against ten criteria. The EEC then votes on a final recommendation to include with materials sent to city leadership.
- Establishes a 10-criteria scorecard for equity analysis
- Requires three EEC members to independently review each proposal
- Applies to new projects, ordinances, housing, zoning, budgets, subsidies, and tax abatements
- Includes a final recommendation vote: Strongly Support, Support with Modifications, Neutral, or Do Not Support
- Submission email: [email protected]
Animal Welfare Board
The Evanston Animal Welfare Board will meet to approve minutes, hear citizen comment, and discuss several animal-related issues. Key topics include an introduction of the new Animal Control Warden, procedures for deceased animal pickups, and a discussion of a potential horse-drawn carriage ban. The board will also receive updates on the animal shelter building and operations.
- Introduction of Officer Perry Kubala, Animal Control Warden
- Discussion of deceased animal pickups
- Discussion of a horse-drawn carriage ban
- Animal shelter building update
- Approval of July 12, 2023 meeting minutes
Finance and Budget Committee
The Evanston Finance and Budget Committee will consider transferring General Fund reserves to the Insurance Fund and Parking Fund, which are below their reserve policies. They will also discuss the FY 2024 proposed budget, a property tax analysis, and committee goals for the year.
- Transfer of $1.5M-$3M to Insurance Fund (negative cash balance of $1,386,604)
- Transfer of $1.9M to Fleet Services Fund (negative cash balance of $1,943,067)
- Discussion of FY 2024 proposed budget (posted Oct 6, 2023)
- Property tax levy increase of 7.9% for City and Library portion
- Discussion of FY 2024 committee goals including revenue alternatives and debt planning
Preservation Commission
The Preservation Commission will decide on two Certificates of Appropriateness: adding a second-story accessory dwelling unit atop the garage at 1021 Forest Avenue, and replacing slate roofing with asphalt shingles at 927 Ridge Avenue. The Commission will also review October newsletter analytics and discuss the Preservation Ordinance, including demolition delay and conservation districts, without taking a vote.
- 23PRES-0208: 1021 Forest Ave – add second-story ADU atop existing garage plus two-story north addition
- 23PRES-0193: 927 Ridge Ave – replace original slate roof with asphalt shingles
- Minor zoning variations for 1021 Forest Ave (lot coverage, impervious surface, setbacks) to be decided by Zoning Administrator
- October newsletter engagement data to be presented
- Discussion of Preservation Ordinance, including demolition delay and conservation districts (no vote)
Board of Ethics
The Evanston Board of Ethics will convene to approve prior meeting minutes, take public comment, and vote on whether to continue confidentiality for previous closed-session minutes. The agenda is largely procedural, with no new policy or financial items listed.
- Approval of May 17, 2023 regular meeting minutes
- Motion to enter closed session to review previous closed-session minutes for continued confidentiality
- Votes on whether to retain confidentiality of closed-session minutes from 3/20/18, 6/19/18, 5/11/22, and 12/8/22
Housing & Community Development Committee
The Housing & Community Development Committee will consider several action items, including renewing a $70,000 contract for landlord-tenant services with MTO and LCBH, approving funding to administer the Inclusionary Housing Waitlist, and recommending City affordable housing goals. They will also discuss the 2024 Action Plan needs and priorities, and accept a closeout report for the Small/Medium Landlord Assistance Program. The meeting includes public comment and approval of prior minutes.
- Renewal contract with Metropolitan Tenants Organization and Lawyers' Committee for Better Housing for $70,000 (Jan 1 - Dec 31, 2024)
- Approval of renewal funding to administer the Inclusionary Housing Waitlist
- Discussion and approval to recommend City Affordable Housing Goals
- 2024 Action Plan: Needs and Priorities Discussion
- Small/Medium Landlord Assistance Program Closeout Report
Administration & Public Works Committee
The Administration & Public Works Committee will review and recommend action on several items, including a payroll and bills list, snow towing contracts, lease agreements for the Noyes Cultural Arts Center, intergovernmental agreements with the Skokie Park District, and an ordinance to borrow up to $18.9 million for the Water Plant Electrical System Reliability Project. The committee will also consider an ordinance amending alarm system regulations. These items will be forwarded to the City Council for final action.
- Payroll and bills list totaling $8,952,695.74
- Snow tow contracts up to $80,000
- Lease renewals for Noyes Cultural Arts Center studios
- Intergovernmental agreements with Skokie Park District
- Ordinance to borrow $18,900,000 for water plant electrical system
City Council
The Evanston City Council is holding a public hearing and considering several major items, including the 2024 budget ordinance of $449,008,728, multiple tax levy ordinances, and a proposed stadium development at 1501 Central Street. The council will also vote on tax rate increases for amusement and liquor events, and a memorandum of understanding with Northwestern University.
- Ordinance 82-O-23: 2024 Budget of $449,008,728
- Ordinance 83-O-23: 2023 Tax Levy of $38,644,641 (11.9% increase)
- Ordinance 108-O-23: Special Use for Planned Development for a Stadium at 1501 Central Street
- Ordinance 112-O-23: Borrow up to $18,900,000 from IEPA for Water Plant Electrical System Reliability Project
- Ordinance 103-O-23: Increase ambulance fees from $1,500 to $2,000 and mileage fee from $10 to $15
Utilities Commission
The Evanston Utilities Commission is meeting to discuss and potentially act on a draft ordinance (111-O-23) that would add electrification requirements for new construction to the city code. The agenda also includes updates on the Intake Replacement Project, 2024 goals, the 2023 annual report, and utility reliability and capital project status reports.
- Draft ordinance 111-O-23: amending Title 4, Chapters 2 and 9 to include electrification requirements for new construction
- Intake Replacement Project update
- 2024 Goals of the Utilities Commission
- 2023 Annual Report of the Utilities Commission
- Monthly utility reliability report (outages, backups, water main breaks)
Social Services Committee
The Social Services Committee will discuss the anticipated FY2024 funds available for public services and decide on a procedure for determining renewal allocations. They will also vote on proposed 2024 meeting dates. The agenda includes discussion of a memo outlining $1,275,733 in anticipated funds, with staff recommending level funding for case management and safety net programs.
- Discussion of FY2024 anticipated available funds: $1,275,733 total ($1,036,783 from Human Services Fund, $238,950 estimated CDBG)
- Action on procedure to determine FY2024 renewal allocations (three options: prior year awards, working group, or staff average)
- Action on proposed 2024 meeting dates and topics
- Approval of minutes from September 14 and October 12, 2023 meetings
Commission on Aging and Disabilities
The Commission on Aging and Disabilities is holding its regular monthly meeting. The agenda includes approval of prior minutes, public comment, committee and staff reports, and a discussion of age-friendly businesses as new business. No votes on specific ordinances or contracts are listed.
- Discussion of Age-friendly Businesses
- ADA Update by Murphy
- LTC Update
- DFEI Update by John
- Approval of minutes from 10/12/23 meeting
Special City Council and Truth in Taxation Hearing
The Evanston City Council is holding a special meeting and Truth in Taxation hearing to discuss the proposed 2024 fiscal year budget of $449,008,728 and the associated 2023 property tax levy ordinances. The main levy (Ordinance 83-O-23) proposes a total of $38,644,641, an 11.9% increase over the 2022 levy, while other levies cover General Assistance, the Library, and Special Service Areas. The council is also considering resolutions to abate $4,973,404 in property taxes for debt service on corporate purpose bonds. No final votes are scheduled; items are for discussion only.
- 2024 Budget Ordinance (82-O-23): $449,008,728 total expenditures
- 2023 Tax Levy (83-O-23): $38,644,641, an 11.9% increase over 2022
- General Assistance Levy (84-O-23): $1,082,474, a 19.2% decrease
- Library Levy (85-O-23): $8,467,695, a 9.0% increase
- Debt service abatements (55-R-23 to 70-R-23): $4,973,404
Reparations Committee
The Evanston Reparations Committee is meeting to consider several items, including survey results on the direct descendant selection process, a request to deposit reparations funds into a Black-owned bank, and updates on ancestor disbursements and finances. The committee will also approve minutes from previous meetings and hear public comment.
- Direct Descendants Selection Process Survey Results
- Request for the Deposit of Reparations Funds into a Black Bank
- Ancestor Reparations Recipients Disbursement Update
- Reparations Financial Report
- December 7 meeting to be held at Fleetwood-Jourdain Community Center
Citizen Police Review Commission
The Citizen Police Review Commission will discuss proposed modifications to City Code Title 2, Chapter 15 and new Commission Rules, potentially recommending them to the City Council. They will also vote on approving the minutes from the October 4, 2023 meeting and executive session. Public comment is limited to 25 minutes total, with each speaker allowed up to 5 minutes.
- Proposed code changes to Citizen Police Review Commission powers and duties
- Proposed new rules on commissioner training and complaint information review
- Approval of minutes from October 4, 2023 regular and executive session meetings
- Public comment period of 25 minutes, 5 minutes per speaker
City Council
The Evanston City Council is meeting to introduce several ordinances, including two that would raise taxes on large amusement events and two related to a proposed new stadium at 1501 Central Street. The council will vote on whether to introduce these items, which include a special use permit for the stadium and a tax increase on events with 5,000 or more attendees.
- Ordinance 109-O-23: Increase liquor tax from 6% to 12% for amusement events with 5,000+ capacity
- Ordinance 110-O-23: Add 9% amusement tax tier for events with 5,001+ patrons
- Ordinance 108-O-23: Special use for planned development of a 35,000-seat stadium at 1501 Central Street
- Ordinance 107-O-23: Amend permitted uses in U2 University Athletic Facilities District
- Public comment period and roll call are on the agenda
911 - Emergency Telephone System Board
The Evanston Emergency Telephone System Board will discuss and vote on its FY2024 annual budget and authorize the Communications Manager to investigate and sign an agreement for a new Computer-Aided Dispatch (CAD) system. The board will also review unfinished business on fire department radio infrastructure upgrades and approve the 2024 meeting schedule. The agenda includes approval of minutes from the January 26, 2023 meeting.
- FY2024 ETSB budget approval (proposed $1,777,823 in expenses)
- Authorization for Communications Manager to pursue new CAD system agreement
- Fire Department Radio Infrastructure Upgrade update
- Fire Department Beachfront Radio System Upgrade update
- Approval of 2024 ETSB meeting schedule
ADA Advisory Committee
The Evanston ADA Advisory Committee is meeting to discuss updates on previous accessibility inquiries and grievances, including accessible parking at the Library and Green Bay Road crosswalks/pedestrian signals. The committee will also review new inquiries, training opportunities, and membership applications. This is a routine discussion meeting with no formal votes or decisions listed.
- Update on accessible parking at the Library parking garage
- Review of Green Bay Road crosswalks/pedestrian signals
- Discussion of volunteering at a cat shelter as an accessibility inquiry
- Updates on Emergency Preparedness Fair and Access Evanston Tour
- Review of ADA Advisory Committee membership application process
Economic Development Committee
The Economic Development Committee will consider recommending that the City Council allocate between $250,000 and $500,000 in ARPA funds to a new Evanston Small Business Recovery and Growth Fund, which would provide direct grants to small businesses for expenses like property rehabilitation, facade improvements, and pandemic-related debts. The committee will also vote on several other items, including approving contracts for murals and marketing services, and will discuss economic development metrics to support City Council goals.
- Proposed $250,000-$500,000 allocation to Evanston Small Business Recovery and Growth Fund
- Contract with Art Encounter for three murals, not to exceed $61,000
- Sole-source contract with All Together Studio for marketing plan, not to exceed $78,200
- Sole-source contract with All Together Studio for placemaking kits, not to exceed $41,280
- Reschedule November 29, 2023 meeting to December 6, 2023
Administration & Public Works Committee
The Administration & Public Works Committee is reviewing a series of routine financial approvals, including payroll, bills, and credit card activity, along with several contract awards and change orders for capital projects. The agenda also includes resolutions for grant agreements and engineering studies, as well as ordinances to adjust fees and authorize surplus vehicle sales.
- Payroll $3,290,327.90, bills $5,220,425.91, credit card activity $305,046.89
- Change Order No. 3 with Bolder Contractors for water main improvements: $261,019.00
- Contract with Air Comfort LLC for dehumidification system: $284,786.00
- Ordinance 103-O-23 to increase ambulance fees from $1,500 to $2,000 and mileage fee from $10 to $15
- Ordinance 105-O-23 to revise sanitation service charges
Referrals Committee
The Referrals Committee is meeting to review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes public comment, approval of the previous meeting's minutes, and adjournment. The previous meeting's minutes show referrals were sent to various committees for hearings later in 2023.
- Review and scheduling of referrals made to date
- Approval of minutes from September 26, 2023 meeting
- Public comment period
City Council
The Evanston City Council will conduct a public hearing on the FY 2024 proposed budget and vote on authorizing $3 million in American Rescue Plan Act funds for projects approved by the Participatory Budgeting Process. The consent agenda includes numerous contracts, ordinance introductions, and fee changes, including a 17.5% water rate increase and higher ambulance fees.
- Public hearing on FY 2024 proposed budget
- Authorize $3,000,000 from ARPA funds for Participatory Budgeting projects
- Ordinance 97-O-23: increase water charges by 17.5% (except affordable rate)
- Ordinance 103-O-23: increase ambulance fees from $1,500 to $2,000, mileage fee from $10 to $15
- Ordinance 99-O-23: Planned Development at 504-514 South Boulevard
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing its Equity Scorecard, a tool designed to evaluate city projects, policies, and practices through an equity lens. The agenda outlines the scorecard's purpose, criteria, and review process, which involves commission members independently scoring proposals and voting on final recommendations. This appears to be a procedural discussion of the tool itself rather than a decision on a specific project.
- Equity Scorecard review process: three commission members independently review each proposal
- Scorecard criteria include stakeholder engagement, root causes, adverse impacts, and accessibility
- Scorecard applies to housing development, zoning changes, budget allocations, and tax abatements
- Final recommendations range from 'Strongly Support' to 'Do Not Support'
M/W/D/EBE Development Committee
The Minority, Women, Disadvantaged & Evanston Business Enterprise (M/W/D/EBE) Development Committee is meeting to review staff reports on waiver tracking and LEP compliance, discuss updates to the self-declaration and local business process, and consider work plan updates. The agenda includes approval of prior minutes, including two meetings that lacked a quorum.
- Review of 2023 MWDEBE waiver tracking report and LEP tracking report
- Discussion on M/W/D/EBE self-declaration, local business process, and business directory update
- Update on Anchor Procurement NLC grant and work plan
- Approval of minutes from May 17, June 21, and July 19, 2023 meetings
Evanston Arts Council
The Evanston Arts Council will consider reallocating $3,000 from the Special Project Fund to programming for the rest of 2023, supporting events like Bright Night and the DuSable bust. The council will also discuss a 2-year plan for 2024-2025, including a proposed 50th anniversary celebration in 2025, and receive updates on public art projects and maintenance.
- Reallocate $3,000 from Special Project Fund to programming funds (vote)
- Discuss 2-year plan 2024-2025, including 50th anniversary 'Year of the Arts' in 2025
- Update on South Blvd Mural Refresh completion
- Update on DuSable Bust Unveiling recap
- Discuss repairs to public art pieces (Stitch, Sea of the Ear Ring, Shore Bird, Meg Chilidae)
Housing & Community Development Committee
The Housing & Community Development Committee will discuss draft updates to Evanston's Residential Landlord Tenant Ordinance, including proposed Just Cause Eviction provisions and a relocation assistance model developed by a task force. The committee is also scheduled to receive a semi-annual report on the One-Stop Shop Housing Retrofit ("Green Homes") program. No votes are scheduled; the ordinance is expected to be voted on at a special December meeting.
- Discussion of draft amended Residential Landlord Tenant Ordinance, including Just Cause for Eviction provisions
- One-Stop Shop Housing Retrofit ("Green Homes") Semi-Annual Report
- Approval of September 19, 2023 meeting minutes
- Staff updates on rescheduled and additional meetings: 11/14/23, 12/5/23, 12/12/23
Special City Council Meeting
The Evanston City Council is discussing the proposed FY2024 budget of $449,008,728, which includes a 7.9% increase in the total property tax levy and fee increases for ambulance, water, and solid waste. The council is also reviewing revised criteria for prioritizing the 2024 Capital Improvement Program. This is a discussion item, not a final vote.
- Proposed total budget of $449,008,728, up $51.8 million from 2023
- Property tax levy increase of $4,378,192 (7.9%)
- Ambulance fee increase from $1,500 to $2,000 per transport
- Water rate increase of 17.55% ($69.93 more per year)
- Solid waste fee increase of 10.8% to 15.8%
Utilities Commission
The Evanston Utilities Commission is meeting to review monthly utility reliability data, water and sewer capital projects, and a renewable energy certificate purchase policy. They will also discuss updates on rooftop solar, building electrification, a capacity fee study, and lead service line replacement concepts. The agenda includes routine items like minutes approval and public comment.
- Monthly utility reliability report on outages, basement backups, water main breaks
- Water & sewer fund capital improvement project status
- Renewable Energy Certificates (RECs) Purchase Policy discussion
- Update on Rooftop Solar on City Buildings
- Capacity Fee Study and LSL Replacements – Additional Concepts
Liquor Control Review Board
The Liquor Control Review Board will discuss two ordinances: one to repeal the city's 6% liquor tax and impose a 1.5% food and beverage tax, and another to create a new Z-6 series of one-day liquor licenses. The board will also approve minutes from the September 22, 2023 meeting and take public comment.
- Ordinance 101-O-23: Repeals 6% liquor tax, adds 1.5% food and beverage tax on prepared food and alcoholic liquor
- Ordinance 102-O-23: Creates Z-6 series of one-day liquor licenses
- Approval of September 22, 2023 meeting minutes
- Public comment period
Social Services Committee
The Evanston Social Services Committee will hear a presentation from the Mental Health Task Force and review outcomes from FY 2023 Safety Net programs, which provide services like tutoring, mental health counseling, shelter, and legal aid to residents. No votes will be taken; the meeting is for discussion only. The agenda also includes approval of the September 14, 2023 meeting minutes and public comment.
- Mental Health Task Force presentation
- FY 2023 Safety Net program outcomes, including $150,000 award to Connections for the Homeless for drop-in, health, and outreach services
- Review of programs like Books & Breakfast ($45,000), Childcare Network of Evanston ($63,400), and Meals on Wheels ($30,000)
- Discussion of program performance, including late reports from Connections for the Homeless and Meals on Wheels
- Approval of September 14, 2023 meeting minutes
Commission on Aging and Disabilities
The Commission on Aging and Disabilities is holding a regular meeting with agenda items including approval of prior minutes, public comment, committee reports, and staff updates. No unfinished business is listed, and new business consists of work plans for ADA, long-term care, and dementia-friendly initiatives that are in progress. The meeting is largely procedural with no major decisions or proposals detailed.
- Approval of minutes from 9/14/2023 meeting
- ADA Committee report
- Long-Term Care Committee report (no September meeting)
- ADA, Long-Term Care, and Dementia Friendly work plans in progress
Finance and Budget Committee
The Finance and Budget Committee will review the FY 2022 Single Audit and refer it to City Council for approval, discuss the FY 2024 Proposed Budget, seek direction on increasing Solid Waste Fund revenue to avoid deficits, and discuss Evanston's affordable housing needs and fund capacity.
- Review of FY 2022 Single Audit by Prado & Renteria
- Proposed FY2024 budget presentation
- Solid Waste Fund rate increase scenarios: 1.8%, 10%+4.5%, or 15.8%
- SWANCC roof replacement share of $224,953
- Affordable Housing Fund data: median income $87,345, demolition tax up to $73,500
Preservation Commission
The Evanston Preservation Commission is meeting to hear a presentation from Landmarks Illinois on its Relevancy Project, which aims to make historic preservation more equitable and relevant. The Commission will also review and comment on a final concept plan for improvements at Larimer Park, located in the Ridge Historic District, as well as approve minutes from the September 12 meeting and receive an update on the October newsletter.
- Presentation by Bonnie McDonald, President & CEO of Landmarks Illinois, on the Relevancy Project
- Review of final concept plan for Larimer Park improvements in the Ridge Historic District
- Approval of draft minutes from September 12, 2023 meeting
- Update on October newsletter and next steps
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes public comment, approval of the previous meeting's minutes, and adjournment. The prior meeting's minutes show referrals were sent to various committees and boards with specific hearing dates.
- Review and scheduling of referrals from the online list
- Approval of Referrals Committee minutes from Sep 26, 2023
- Public comment period
City Council
The Evanston City Council will vote on a consent agenda that includes a proposed 17.5% increase in water charges (except the affordable rate), changes to parking meter rates and time limits in City Parking Lot #3, and several contracts and agreements. The council will also introduce a planned development at 504-514 South Boulevard and consider appointments to boards and commissions.
- Ordinance 97-O-23: 17.5% water rate increase, except affordable rate
- Ordinance 95-O-23: change parking rate and time limit in City Parking Lot #3
- Ordinance 99-O-23: Planned Development and Map Amendment at 504-514 South Boulevard
- Motorola Fire Radio Infrastructure lease payment: $109,898.96
- Payroll and Bills List: $3,585,844.60 payroll, $4,586,874.96 bills
Planning & Development Committee
The Planning & Development Committee will consider introducing Ordinance 99-O-23, which would approve a map amendment and special use for a 60-unit mixed-income housing development at 504-514 South Boulevard. The committee will also discuss adding a financial solvency requirement for planned developments, and approve minutes from the August 28 meeting.
- Ordinance 99-O-23: Map amendment from R4 to R5 zoning and special use for a 60-unit affordable housing development at 504-514 South Boulevard, with requested variances for setbacks, height, impervious surface, and density
- Development includes 38 units for households at 30-60% AMI, 18 project-based vouchers, and 20 public parking spaces
- Discussion item: Adding a financial solvency requirement as a standard of approval for Planned Development applications
- Approval of minutes from August 28, 2023 meeting
Administration & Public Works Committee
The Administration & Public Works Committee will consider several items including a proposed 17.5% water rate increase (except for the affordable rate), changes to parking meter rates and time limits in City Parking Lot #3, and approval of multiple contracts and agreements. The agenda also includes routine approvals of payroll, bills, and meeting minutes.
- Ordinance 97-O-23: 17.5% water charge increase, except affordable rate
- Ordinance 95-O-23: change parking rate and time limit in City Parking Lot #3
- Payroll $3,585,844.60 and Bills List $4,586,874.96 approval
- Motorola Fire Radio Infrastructure lease payment $109,898.96
- Old Glenview Road resurfacing agreement with Wilmette, estimated cost $23,278
Special City Council Meeting
This is a special City Council meeting with a single substantive item: a City Council Goal Planning Session. The rest of the agenda is procedural, covering roll call, public comment, and call of the wards. No specific decisions or proposals are listed.
- City Council Goal Planning Session
- Public comment period with sign-up via online form or phone
- Roll call and call of the wards
Reparations Committee
The Evanston Reparations Committee is meeting to discuss and take action on several items, including updates on projects managed by CPAH, a disbursement update for Ancestor Reparations Recipients, and a proposed selection process for Direct Descendants reparations beneficiaries. The committee will also consider accepting the October financial report and receive updates on working groups and the new Reparations Construction Administrator.
- Ancestor Reparations Recipients Disbursement Update - accept and file
- Developing a Selection Process for Direct Descendants - for discussion
- Reparations Financial Report - accept and file
- Reparations Construction Administrator starting October 10
- Upcoming working group meetings: Educational Initiatives Oct 3, Economic Development Oct 10, Housing Oct 19
Citizen Police Review Commission
The Citizen Police Review Commission will vote on whether the internal investigation of Department Inquiry #23-05 is complete, thorough, objective, and fair. The inquiry involves a complaint about an officer's conduct and a telecommunicator's response. The commission will also discuss proposed modifications to City Code Title 2, Chapter 15, which governs the commission itself, and consider entering executive session.
- Review of Department Inquiry #23-05, involving allegations of condescending behavior and uncooperative 911 response
- Discussion of proposed modifications to City Code Title 2, Chapter 15 (Citizen Police Review Commission)
- Approval of minutes from June 7 and September 6, 2023 meetings
- Possible motion to convene into executive session
City-School Liaison Committee
The Evanston City-School Liaison Committee is meeting to discuss several items of new business, including citywide violence prevention, 5th Ward partnerships, construction, crossing guards, wraparound services for students and families, and property assessment partnerships. The agenda lists these topics without detailed descriptions, so the specific proposals or actions are not specified. Public comment is limited to three minutes per speaker.
- Citywide violence prevention discussion
- 5th Ward partnerships discussion
- Construction discussion
- Crossing guards discussion
- Wraparound services for Evanston students and families discussion
Human Services Committee
The Evanston Human Services Committee will consider recommending several ordinances to the City Council, including banning flavored tobacco and menthol products, adding a minimum wage chapter, and creating exceptions to the gambling prohibition. The committee will also review the General Assistance annual report, a police complaints report, and a beekeeper license complaint. The agenda includes both action items and reports for acceptance.
- Ordinance 74-O-23 to ban sale of flavored tobacco and menthol products
- Ordinance 77-O-23 to add minimum wage chapter to city code
- Ordinance 98-O-23 to provide exceptions to gambling prohibition
- General Assistance annual report: $390,810 spent on benefits, $25,065 on emergency assistance in 2023
- Beekeeper license complaint at 3040 Grant Street to be tabled pending expert bee evaluator
ADA Advisory Committee
The Evanston ADA Advisory Committee is meeting to discuss accessibility procedures, website updates, and the 2023 ADA Transition Plan. Members will review previous and new inquiries or grievances, including beach accessibility, parking issues, and service dog policies, and discuss committee membership recruitment.
- Review of Howard Street CTA stop/parking spaces removal
- Beach accessibility for individuals with visual impairments and mobi-mat maintenance
- New grievances: service dog not permitted in Levy, Hill Arboretum ramp standards, accessible parking at Library and Robert Crown Community Center
- Discussion of Altura training and 2023 ADA Transition Plan update
- ADA Advisory Committee membership recruitment and application questions
911 - Emergency Telephone System Board - Sep 28 2023 -Canceled
The Emergency Telephone System Board meeting scheduled for September 28, 2023, was canceled due to lack of agenda items. The next special meeting is scheduled for October 26, 2023.
- Meeting canceled due to lack of agenda items
- Next special meeting: October 26, 2023, 5:30 PM, Fire Department Administration, 909 Lake St.
Economic Development Committee
The Evanston Economic Development Committee will discuss proposed changes to its membership, including adding business owners and ex officio directors from local Special Service Areas. They will also review the Evanston Thrives Prioritization Matrix, which will guide the allocation of $3 million in ARPA funds for business district improvements. The agenda includes routine items like approving minutes and receiving updates on business registration, economic activity, and real estate transfer taxes.
- Proposed ordinance to add one business owner and ex officio directors from Downtown Evanston, Main Dempster Mile, Central Street, and future Howard Street SSAs
- Evanston Thrives Prioritization Matrix update to prioritize $3 million in ARPA business district improvements
- Evanston Business Registration Directory status update
- Economic Development Activity Tracker Report
- August 2023 Real Estate Transfer Tax Report
Administration & Public Works Committee
The Administration & Public Works Committee will consider a consent agenda including an 8% wage increase for non-union employees, several contracts and purchases, and ordinances to increase liquor licenses. The meeting also includes approval of minutes and public comment.
- 8% wage increase for non-union employees, effective October 9, 2023, plus $50,000 for compression issues
- Purchase of one Peterbilt dump truck ($333,646.19) and two Harley-Davidson motorcycles ($76,149.12) for Public Works and Police
- Contract award to Pipe View America for sewer cleaning ($94,513.20)
- Ordinances to increase liquor licenses for Egg Harbor Cafe, The Fat Shallot, and Reza's Restaurant
- Settlement of Trevor Hempfling v. City of Evanston (Resolution 54-R-23)
City Council
The Evanston City Council is meeting to approve a consent agenda covering payroll, bills, and credit card activity totaling over $8.6 million, along with multiple contracts, purchases, and ordinance changes. Key items include an 8% wage increase for non-union employees, a settlement payment, and several liquor license expansions. The agenda also includes routine approvals of minutes, appointments, and public comment procedures.
- Approval of payroll ($3,223,645.10), bills list ($5,137,289.69), and credit card activity ($237,377.31)
- 8% wage increase for non-union employees plus $50,000 for compression issues
- Settlement payment in Trevor Hempfling v. City of Evanston (Resolution 54-R-23)
- Sale of city-owned property at 1808 Hovland Court to Community Partners for Affordable Housing
- Increase liquor license caps for Egg Harbor Cafe, The Fat Shallot, and Reza's Restaurant
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The committee will also consider approving the minutes from its September 11 meeting. This is a routine administrative meeting focused on managing the committee's workload.
- Review and scheduling of referrals made to date
- Approval of Referrals Committee minutes of September 11
Liquor Control Review Board
The Liquor Control Review Board will consider three new liquor license applications for restaurants in Evanston: The Fat Shallot (Class D), Egg Harbor Café (Class C), and Reza's Restaurant (Class D). The board will also approve minutes from its June 30, 2023 meeting and hear public comment.
- The Fat Shallot, LLC dba The Fat Shallot, 2902 Central Street — Class D (Restaurant) license request
- Evanston Egg Harbor, LLC dba Egg Harbor Café, 1701 Maple Avenue — Class C (Hotel or Restaurant) license request
- Shah's Palace, Inc. dba Reza's Restaurant, 1557-59 Sherman Avenue — Class D (Restaurant) license request
- Approval of meeting minutes from June 30, 2023
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing and discussing the Evanston Equity Scorecard, a tool to evaluate projects, policies, and practices through an equity lens. The agenda includes the scorecard's introduction, usage instructions, and criteria, indicating the commission is considering its adoption or refinement. The meeting appears focused on this procedural tool rather than specific project decisions.
- Equity Scorecard criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, positive equity impacts, alternative approaches, accessibility, feasibility, accountability, and success indicators
- Scorecard applies to new projects, policy drafting, housing development, zoning changes, budget allocations, public subsidies, tax abatements, strategic planning, and community engagement design
- Review process assigns three commission members to independently evaluate each scorecard, with final recommendation approved by commission vote
- Final recommendation options: Strongly Support, Support with Modifications, Neutral/More Information Needed, Do Not Support
Evanston Arts Council
The Evanston Arts Council is meeting to take action on several items, including a $1,000 special project grant for a coloring book about Black Evanstonians, a $9,000 sculpture lease with Chicago Sculpture International, and funds for mural repair and a plaque replacement. The council will also discuss the Mayor's Award nominations, Bright Night event, and other updates. This is a regular business meeting with multiple action items.
- Special Project Grant: $1,000 to Shorefront Legacy Center for 'Colorful Legacies' coloring book
- Lease agreement: $9,000 over 24 months for sculptures at Harbert, Twiggs, and Eiden Parks
- Release funds for Foster Street mural repair
- Release funds to replace plaque for Duna sculpture
- Mayor's Award for the Arts nominations due Oct 20; Bright Night Nov 15
Housing & Community Development Committee
The Housing & Community Development Committee will review semi-annual reports on landlord-tenant services and the inclusionary housing waitlist, and discuss updates to the Residential Landlord Tenant Ordinance. The agenda also includes approval of meeting minutes and rescheduling the November meeting to 11/14/23, plus holding an additional December meeting on 12/5/23.
- Approval of minutes from July 18, 2023 meeting
- Reschedule November 2023 meeting from 11/21/23 to 11/14/23
- Hold additional December 2023 meeting on 12/5/23
- Landlord Tenant Services (MTO) Semi-Annual Report: 264 calls in first half of 2023, 92.35% tenant-initiated
- Inclusionary Housing Waitlist Semi-Annual Report: 836 households on waitlist, 231 with local preference
City Council
The Evanston City Council will discuss funding for capital improvement projects, including a proposed $25 million General Obligation bond issuance, and a Water Fund update recommending a 13.5% annual water rate increase for six years to fund lead service line replacements and double water main replacement. The council will also accept an update on the 2023 Capital Improvement Program and review the proposed 2024 CIP.
- Discussion on funding CIP projects, including $25M GO bond issuance and line of credit options
- Water Fund update: 13.5% annual water rate increase for six years, then 3.5%
- Proposed doubling of annual water main replacement from 1.5 to 3.2 miles
- Accept and place on file 2023 Capital Improvement Program status update
- Overview of proposed 2024 Capital Improvement Program
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to approve prior minutes, hear public comment, and conduct lateral police officer interviews in closed session. The agenda is largely procedural, with the main substantive item being the closed-session interviews.
- Approval of August 25, 2023 meeting minutes
- Public comment period
- Closed session for lateral police officer interviews
Social Services Committee
The Evanston Social Services Committee will discuss FY2023 case management program outcomes and updates, including performance measures and 2023 applications review. The committee will also vote on approving its administrative policies and procedures and nominate a chair and vice chair. Public comment is invited.
- Discussion of FY2023 Case Management Program Outcomes/Updates
- Approval of Social Services Committee Administrative Policies & Procedures
- Nomination of Chair and Vice Chair
- Approval of July 13, 2023 meeting minutes
Commission on Aging and Disabilities
The Commission on Aging and Disabilities is meeting to approve the minutes from its July 13, 2023 meeting and to approve ADA Work Plans. The agenda also includes a committee update from the ADA Committee, public comment, and a review of AARP information. Most items are routine approvals and updates.
- Approval of minutes from July 13, 2023 meeting
- Approval of ADA Work Plans
- ADA Committee July meeting update
- Review of AARP information
Preservation Commission
The Commission will review several applications for Certificates of Appropriateness regarding home alterations and additions in the Ridge Historic District and other areas. The agenda also includes discussions on disaster recovery planning and an upcoming preservation newsletter.
- Certificate of Appropriateness for 1404 Judson Ave regarding fenestration and a single-story addition
- Certificate of Appropriateness for 1041 Ridge Court regarding fenestration and additions
- Certificate of Appropriateness for 1231 Maple Avenue to demolish entry portico and construct a front porch
- Certificate of Appropriateness for 1734 Asbury Avenue to replace slate tile roof with asphalt shingles
- Discussion on Disaster Recovery and Debris Management Plan
Finance and Budget Committee
The Finance and Budget Committee will discuss the Water Fund's financial status and options to maintain a positive balance, including a proposed $26.3M bond sale and potential rate increases. They will also consider funding for the 2024 Capital Improvement Program. The meeting includes approval of prior minutes and public comment.
- Discussion of Water Fund bonding for FY 2022-2024, with proposed $26.3M bond sale
- Discussion of Water Fund status, including falling below $4M reserve target
- Proposed 2024 Capital Improvement Program funding direction
- Approval of July 11 and August 29, 2023 meeting minutes
City Council
The Evanston City Council will consider a consent agenda including a $1.46 million contract for James Park athletic lighting, a $200,000 property purchase at 1821 Lake Street, and a collective bargaining agreement with AFSCME. The agenda also includes several ordinances and resolutions, such as a small donor matching system for fair elections and a tree protection amendment. Public comment and proclamations are scheduled.
- $1,457,301 contract to Jasco Electric for James Park Athletic Lighting (Bid 23-39)
- $200,000 purchase of real property at 1821 Lake Street (Resolution 48-R-23)
- Ratification of collective bargaining agreement with AFSCME Local 1891 (Resolution 52-R-23)
- Ordinance 56-O-23 creating a Small Donor Matching System for Fair Elections
- Ordinance 75-O-23 special use for convenience store and restaurant at 1806-1808 Dempster Street
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the minutes from the August 28, 2023 meeting. This is a routine administrative meeting focused on assigning items to other committees.
- Approval of Referrals Committee minutes of August 28, 2023
- Review and scheduling of referrals, prioritizing items for future committee hearings
Administration & Public Works Committee
The Administration & Public Works Committee will vote on a consent calendar that includes a $1,457,301 contract for James Park athletic lighting, approval of payroll and bills totaling over $11.7 million, and several other contracts and resolutions. The committee will also consider hiring three new HR positions and a one-year lobbyist contract extension. Public comment is limited to 20 minutes with 2 minutes per speaker.
- Contract award to Jasco Electric Corporation for James Park Athletic Lighting (Bid 23-39) for $1,457,301, with requested waiver of M/W/D/EBE goals and Local Employment Program requirements
- Approval of payroll for July 31-Aug 13 ($3,650,596.08) and Aug 14-27 ($3,131,776.89), plus bills list for Aug 29 ($4,958,084.11)
- Resolution 48-R-23 to purchase real property at 1821 Lake Street for $200,000 from West Evanston TIF funds
- Ordinance 80-O-23 to establish three-way stop control at Wesley Avenue and Cleveland Street
- One-year contract extension with Drexwood Partners LLC for lobbyist services (not-to-exceed $60,000)
Utilities Commission
The Evanston Utilities Commission is meeting to discuss utility reliability, capital projects, and PFAS in drinking water. They will vote on a renewable energy certificates purchase policy and hear updates on rooftop solar, building electrification, and lead service line replacements.
- Renewable Energy Certificates (RECs) Purchase Policy – For Action
- PFAS in drinking water update
- Rooftop Solar on City Buildings update
- Water Main Geothermal update
- Capacity Fee Study
Citizen Police Review Commission
The Citizen Police Review Commission will decide whether two completed police internal investigations (Department Inquiries #23-02 and #23-04) were complete, thorough, objective, and fair. The commission will also vote on approving minutes from its July 12, 2023 meeting and may enter executive session. Public comment is scheduled.
- Review of Department Inquiry #23-02: complaint about officer not arresting neighbor over dog intimidation near 800 block of Mulford Street; findings unfounded, shift-level counseling recommended
- Review of Department Inquiry #23-04: complaint that detective refused to identify himself on July 4, 2023
- Approval of regular and executive session minutes from July 12, 2023 meeting
- Possible motion to convene into executive session
Northwestern University-City Committee
The Northwestern University-City Committee will discuss issues related to the university's T1, T2, and U1 districts, including zoning, congestion, parking, noise, and appearance. New business includes signage and rules for a basketball court, notification to residents about construction, and concerns about noise from chillers at Welsh Ryan Arena. The committee will also consider unfinished business on proposed demolition and new construction in these districts.
- Discussion of signage and enforcement of rules for basketball court next to Foster Walker dorm (T2)
- Discussion of consistent notification to residents abutting T1, T2, and U1 districts about renovation and construction plans
- Discussion of planning, land use, and zoning for T1 buffer zone between U2/Ryan Stadium and residential neighborhoods
- Discussion of plans for future band shell and ancillary structures outside the stadium within U2 district
- Discussion of noise/disturbance from chillers on north side of Welsh Ryan Arena
Finance and Budget Committee
The Finance and Budget Committee will review the 2022 Annual Comprehensive Financial Report and refer it to the City Council for approval. They will also discuss the FY 2023 mid-year financial report, the Water Fund's fund balance, and the timing and amount of proposed 2022 and 2023 General Obligation Bonds.
- Review of 2022 Annual Comprehensive Financial Report (audited by Sikich, LLP)
- FY 2023 Mid-Year Financial Report discussion
- Water Fund status and fund balance direction
- Proposed 2022 and 2023 General Obligation Bond issuance guidance
Referrals Committee
The Evanston Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The committee will also approve the minutes from its July 10 meeting. The agenda is largely procedural, with no specific substantive items listed for decision.
- Review and scheduling of referrals
- Approval of Referrals Committee minutes of July 10
City Council
The Evanston City Council will consider a recommendation on enforcing the recently passed plastic bag ordinance and vote on a consent agenda that includes approving payroll, bills, and credit card activity totaling over $21 million, along with multiple contracts and purchases. The meeting also includes public comment and routine approvals of minutes and liquor license extensions.
- Plastic Bag Ordinance Enforcement recommendation (For Action)
- Approval of payroll ($3,881,141.00 and $3,778,242.21), bills list ($13,233,641.51), and credit card activity ($301,062.97)
- Contract with Terra Engineering for transit stop improvements at CTA and Pace routes ($53,278)
- Sole source renewal for Cisco SmartNet Support ($68,962.37)
- Change Order No. 1 for Animal Shelter Improvements increasing contract to $7,234,328.96
Planning & Development Committee
The Evanston Planning & Development Committee will consider introducing two ordinances: one to protect trees on private property by requiring permits for removal, and another granting special uses for a convenience store and restaurant at 1806-1808 Dempster Street. The committee will also vote on approving minutes from its July 10, 2023 meeting. Public comment will be accepted.
- Ordinance 15-O-23: Amending Title 7, Chapter 8 to protect private trees, requiring permits for removal with a $75 permit fee
- Ordinance 75-O-23: Special use for Dempster Snack Shop (convenience store) and Windy City Flavors (Type 2 restaurant) at 1806-1808 Dempster Street
- Approval of minutes from the July 10, 2023 committee meeting
- Public comment period for residents
Administration & Public Works Committee
The Administration & Public Works Committee is reviewing a consent calendar with routine approvals including payroll, bills, contracts, and several sole-source purchases. Notable items include a $13.2 million bills list, contracts for transit stop improvements, and the sale of city-owned property for affordable housing.
- Approval of payroll ($7.66M), bills list ($13.23M), and credit card activity ($301K)
- Contract with Terra Engineering for transit stop improvements ($53,278)
- Sole-source purchases for Cisco, Laserfiche, and Microsoft software (total ~$198K)
- Purchase of vehicles and equipment for Forestry Division ($550,501)
- Ordinance to sell city-owned property at 1808 Hovland Court to Community Partners for Affordable Housing
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to handle new business, approve prior meeting minutes, and then close the session to conduct firefighter interviews. The agenda is largely procedural, with the substantive action being the closed-door interviews.
- Approval of minutes from the regular meeting on 3/15/2023
- Closed session for firefighter interviews
Human Services Committee
The Human Services Committee will review an objection to a beekeeper's license at 3040 Grant Street, with authority to grant or deny the license. They will also consider forwarding ordinances on park signage and a minimum wage, and a request for $1,750,000 in funding for homelessness services. The agenda includes routine items like minutes approval and reports on police complaints and workforce development.
- Beekeeper license review for 3040 Grant Street following neighbor complaints
- Ordinance 61-O-23: amend park regulations, $1,100 for 11 signs
- Ordinance 77-O-23: add minimum wage chapter to city code
- Request $1,750,000 from General Fund Reserves for homelessness services
- Accept and file Evanston Police Complaints and Comments Report
Equity and Empowerment Commission
The Equity and Empowerment Commission is discussing the Evanston Equity Scorecard, a tool to evaluate projects, policies, and practices through an equity lens. The agenda outlines the scorecard's purpose, criteria, and review process, which involves commission members independently scoring proposals and voting on final recommendations. No specific projects or decisions are on the agenda; it is a procedural review of the tool itself.
- Scorecard criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, and positive equity impacts
- Review process assigns three commission members to independently review each scorecard
- Final recommendations include options: Strongly Support, Support with Modifications, Neutral/More Information Needed, Do Not Support
- Tool applies to housing development, zoning changes, budget allocations, public subsidies, and tax abatements
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to approve prior minutes, hear public comment, and conduct a closed session for a police officer interview. The agenda is largely procedural, with the substantive item being the closed-door interview.
- Approval of minutes from 8/4/2023 regular meeting
- Public comment period
- Closed session for police officer interview
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to approve prior minutes, hear public comment, and conduct closed-session interviews of police candidates. No other substantive business is listed on the agenda.
- Approval of minutes from the 7/6/2023 regular meeting
- Closed session for police candidate interviews
Reparations Committee
The Evanston Reparations Committee is meeting to discuss updates from working groups, nominate and vote for a new chairperson, and review the reparations program's funding disbursement and financial reports. The committee will also hear testimonials from residents about their experiences with reparations and receive updates on environmental justice efforts and the equitable zoning project.
- Election of a new committee chairperson per Ordinance 102-O-20
- Accept and file reparations funding disbursement update
- Accept and file August financial report
- Reminder of Reparations Acknowledgment Dinner on August 25
- Upcoming working group meetings: Housing (Aug 17), Education (Sep 5)
911 - Emergency Telephone System Board - Jul 27 2023 - canceled
The Emergency Telephone System Board meeting scheduled for July 27, 2023, was canceled because there were no agenda items. The next regularly scheduled meeting is set for September 28, 2023.
- Meeting canceled due to lack of agenda items
- Next meeting: September 28, 2023, 5:30 PM, Fire Department Administration, 909 Lake St.
Economic Development Committee
The Economic Development Committee will consider recommending $69,674 in funding for Chicago's North Shore Convention and Visitors Bureau for FY 2024, and will discuss the Evanston Parks & Recreation food service plan, business district foot traffic recovery, and the Evanston Thrives prioritization matrix. The meeting includes public comment and approval of prior minutes.
- Funding request of $69,674 for Chicago's North Shore Convention and Visitors Bureau FY 2024
- Discussion of Evanston Parks & Recreation Food Service Plan
- Business District Foot Traffic / Recovery Update
- Evanston Thrives Prioritization Matrix Update
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the July 10, 2023 minutes and public comment. The meeting is procedural in nature, with no specific items listed for decision.
- Review and scheduling of referrals
- Approval of July 10, 2023 minutes
City Council
The Evanston City Council will consider a consent agenda with numerous contracts and purchases, including a $1.57 million PFAS treatment study, fuel purchases up to $850,000, and several vehicle and equipment acquisitions. The Planning & Development Committee meeting is cancelled, and the Administration & Public Works Committee will meet first. Public comment is available.
- Contract award to CDM Smith for PFAS treatment study, not-to-exceed $1,572,410
- Fuel purchase from Al Warren Oil Co. up to $850,000 for one year
- Purchase of two Ford F550 trucks totaling $387,344.75
- Purchase and installation of 8 dual car charging stations for $199,075.71
- Ordinance to sell city-owned property at 1808 Hovland Court for affordable housing
Administration & Public Works Committee
The Administration & Public Works Committee is reviewing a consent calendar with multiple contract awards and purchases, including a $1.57 million PFAS treatment study, $850,000 in fuel purchases, and several vehicle and equipment acquisitions. The committee will also consider ordinances related to affordable housing and property sales. Public comment is limited to 20 minutes.
- Contract award to CDM Smith for PFAS treatment study, not-to-exceed $1,572,410
- Fuel purchase from Al Warren Oil Co. for up to $850,000
- Purchase of two Ford F550 trucks for $387,344.75
- Ordinance to negotiate sale of city-owned property at 1808 Hovland Court for affordable housing
- Ordinance to vacate and sell alley east of 2137 Crawford Avenue
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing and finalizing the Evanston Equity Scorecard, a tool to evaluate city projects, policies, and practices through an equity lens. The agenda details the scorecard's purpose, criteria, and review process, which includes independent review by three commission members and a final vote. This is a procedural item focused on establishing the tool for future use.
- Adoption of the Evanston Equity Scorecard for evaluating projects, policies, and practices
- Scorecard covers areas including housing, zoning, budget allocations, and tax abatements
- Review process assigns three commission members to independently assess each proposal
- Final recommendation options: Strongly Support, Support with Modifications, Neutral, or Do Not Support
M/W/EBE Development Committee
The Minority, Women, Disadvantaged & Evanston Business Enterprise Development Committee will review a Local Employment Program (LEP) waiver request for the Desiccant Dehumidification System project (Bid 23-36) and hear a presentation from Chicagoland Prison Outreach Ministry. Staff reports will cover M/W/D/EBE and LEP tracking, and the committee will discuss updates on the Anchor Procurement NLC grant and work plan items.
- LEP waiver request for Bid 23-36 Desiccant Dehumidification System (approx. $285K) by Air Comfort, LLC
- Presentation by Chicagoland Prison Outreach Ministry (CPOM)
- M/W/D/EBE and LEP Tracking Report for July 19, 2023
- Anchor Procurement NLC grant update
- Stadium Project Info Session with Turner/Walsh Construction Team
Housing & Community Development Committee
The Housing & Community Development Committee will vote on recommending expansion of the Small/Medium Landlord Financial Assistance Program, hear a presentation on just cause eviction, and continue discussing potential changes to Evanston's Residential Landlord Tenant Ordinance (RLTO). The meeting includes public comment and approval of prior minutes.
- Approval to recommend expansion of Small/Medium Landlord Financial Assistance Program
- Just Cause Eviction Overview presentation
- Continued discussion of potential RLTO changes
- Approval of minutes from May 16 and June 20, 2023 meetings
Evanston Arts Council
The Evanston Arts Council will discuss its 50th anniversary vision and road map, including proposals for a full-time arts administrator and increased city collaboration. The council will also vote on 2023 sculpture leases for Harbert, Twiggs, and Eiden Parks, and consider a retreat planning session. The August meeting is canceled.
- Approve 2023 sculpture leases for Harbert, Twiggs, and Eiden Parks
- Discuss EAC Vision & Road Map and 'The Arts in Evanston Model'
- Discuss possibility of EAC retreat planning session
- Cultural Fund Grantees July 27 gathering at Zentily
- Bright Night 2023 planning for November
Rules Committee
The Evanston Rules Committee will consider three items for action: a resolution on adjournment rules, an ordinance creating a small donor matching fund for mayoral campaigns, and an ordinance amending the Finance and Budget Committee. It will also discuss whether certain land use applications should go directly to City Council. The committee will also approve minutes from a prior meeting.
- Ordinance 56-O-23 creates a Small Donor Matching Fund for Fair Elections, with a maximum allocation of $68,750 or one-fortieth of a percent of the annual budget, whichever is greater, plus $50,000 per election cycle for the City Clerk's budget.
- Resolution 4-R-23 would add Rule 1.3 to City Council Rules, allowing legislation not finally voted on to die at the end of a Council term.
- Ordinance 67-O-23 amends Title 2, Chapter 20, 'Finance and Budget Committee'.
- Discussion on sending Special Use Permit, Unique Use, Major Variation, and Planned Development applications directly from the Land Use Commission to City Council.
- Approval of the June 5, 2023 Rules Committee minutes.
Utilities Commission
The Evanston Utilities Commission is meeting to discuss utility reliability, water and sewer capital projects, and ongoing initiatives like PFAS in drinking water and rooftop solar on city buildings. They will also consider new business including a capacity fee study and lead service line replacements. The meeting includes public comment and staff reports.
- Monthly utility reliability report on outages, backups, and water main breaks
- Water & sewer fund capital improvement project status update
- PFAS in drinking water discussion
- Rooftop Solar on City Buildings update
- Capacity Fee Study and LSL Replacements new business
Social Services Committee
The Social Services Committee will vote on allocating $149,054 in federal Emergency Solutions Grant funds to two agencies for homeless services and city administration. It will also consider approving public services assessment measures and canceling the August meeting. The grant recommendation will go to City Council on September 11, 2023.
- $137,875 to Connections for the Homeless and YWCA Evanston/North Shore for housing and services
- $11,179 to City of Evanston for grant administration
- Funding from HUD 2023 ESG allocation of $149,054
- Approval of draft Public Services Assessment Measures
- Cancellation of August meeting
Citizen Police Review Commission
The Citizen Police Review Commission will decide whether the completed internal investigation of Department Inquiry #23-01 is complete, thorough, objective, and fair. The inquiry concerns a domestic dispute response on the 400 block of Custer, where the complainant alleged slow response, lack of medical attention, failure to document injuries, and no DCFS notification. The commission will also vote on approving the June 7, 2023 meeting minutes and may enter executive session.
- Review of Department Inquiry #23-01: allegations of slow response, no medical offer, failure to document injuries, and no DCFS notification
- Recommended adjudications: oral reprimand with NEMRT training for both accused officers on juvenile investigative case review
- Approval of June 7, 2023 regular and executive session minutes
- Public comment period of 25 minutes, 5 minutes per speaker
- Possible executive session for personnel matters
Animal Welfare Board
The Evanston Animal Welfare Board is meeting to approve minutes from prior meetings, welcome a new member, and discuss several updates including the animal warden position, a new building project, and shelter operations. The agenda is largely informational with no major votes scheduled beyond the minutes approval.
- Approval of January 11, 2022 and September 27, 2022 meeting minutes
- Welcome new board member Christopher Swanson
- Animal Warden position update
- New building project and facility status update
- Animal shelter updates
Preservation Commission
The Evanston Preservation Commission will consider Certificates of Appropriateness for alterations and additions to three homes in local historic districts: 1423 Judson Avenue, 1126 Hinman Avenue, and 2241 Sherman Avenue. The 1404 Judson Ave case is continued to September due to missing documentation. The meeting also includes public comment, minutes approval, and discussion of commissioner recruitment and a newsletter.
- 1404 Judson Ave: continued to Sept 12 for lack of documentation; requests rear-yard setback variance to 3.75' (30' required) and lot coverage to 33.25% (30% max)
- 1423 Judson Ave: demolish rear deck, alter fenestration, construct single-story addition (Lakeshore Historic District)
- 1126 Hinman Ave: demolish rear deck and entry addition, alter west elevation, construct single-story addition (Lakeshore Historic District)
- 2241 Sherman Ave: demolish rear addition and deck, alter east elevation, construct single-story addition and deck (Northeast Historic District)
- Discussion: commissioner candidate recruitment and quarterly historic preservation newsletter
Finance and Budget Committee
The Evanston Finance and Budget Committee will review the Annual Comprehensive Financial Report for 2022 and recommend it to the City Council for approval. They will also consider a resolution adopting a pension funding policy for public safety pension plans and approve a 6.5% assumed rate of return for 2023 police and fire pension actuarial valuations. Additionally, the committee will discuss funding for capital improvement projects and the Water Fund balance.
- Review of Annual Comprehensive Financial Report 2022, audited by Sikich, LLP
- Resolution 45-R-23 adopting Pension Funding Policy for Public Safety Pension Plans
- Approve 6.5% assumed rate of return for 2023 police and fire pension actuarial reports
- Discussion on CIP funding direction
- Discussion on Water Fund balance maintenance
Administration & Public Works Committee
The Administration & Public Works Committee will consider a consent calendar of routine approvals, including payroll, bills, and several contracts. The most consequential item is a $750,000 contract with HDR-A to rewrite the city's Comprehensive Plan and Zoning Code, funded by ARPA. Other items include a sole-source waste software agreement, an electronic bill payment platform, and an ordinance to allow craft breweries to serve wine and cocktails.
- Contract award to HDR-A for Comprehensive Plan and Zoning Code rewrite (RFP 23-32) for $750,000, funded by ARPA
- Sole-source, three-year agreement with Rubicon Global LLC for RUBICON SmartCity digital waste software, $64,720
- Sole-source, three-year agreement with Invoice Cloud for electronic bill presentment and payment platform, $205,833
- Ordinance 63-O-23 to allow limited service of wine and craft cocktails at craft breweries
- Ordinance 66-O-23 to add metered parking and a medical loading zone on the 1700 block of Central St.
Planning & Development Committee
The Planning & Development Committee will consider introducing two ordinances: one to protect trees on private property and another to clarify zoning regulations. They will also discuss the creation of a Community Design Commission. The meeting includes approval of prior minutes and public comment.
- Ordinance 15-O-23: Amending Title 7, Chapter 8 to protect trees on private property, requiring permits for removal
- Ordinances 68-O-23 and 69-O-23: Omnibus zoning text amendments covering signs, TOD areas, accessory structures, and more
- Discussion on establishing a Community Design Commission
- Approval of minutes from June 26, 2023 meeting
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the June 26 meeting minutes and public comment. This is a routine procedural meeting focused on managing the committee's workload.
- Review and scheduling of referrals made to date
- Approval of Referrals Committee minutes of June 26
City Council
The Evanston City Council is meeting to consider a consent agenda with multiple contracts, ordinances, and resolutions. Key items include a $750,000 contract for rewriting the Comprehensive Plan and Zoning Code, a $248,532 agreement for Ecology Center renovation consulting, and a $205,833 software contract for electronic bill presentment. The council will also vote on selling city-owned property for affordable housing and several zoning and liquor code amendments.
- Contract award to HDR-A for Comprehensive Plan and Zoning Code rewrite: $750,000
- Agreement with Studio AH, LLC for Ecology Center Renovation consulting: $248,532.12
- Sole-source agreement with Invoice Cloud for electronic bill presentment: $205,833
- Sale of city-owned property at 1805 Church St, 1708 and 1710 Darrow Ave to HODC for 33 affordable housing units
- Ordinance to allow limited service of wine and craft cocktails at craft breweries
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting for a routine agenda that includes approval of minutes, public comment, and new business. The main substantive item is a closed session for a lateral police interview and certification of a list, followed by a return to public session and adjournment.
- Closed session for lateral police interview and certification of list
Reparations Committee
The Evanston Reparations Committee is meeting to discuss updates on the Restorative Housing Program disbursements, including a breakdown of recipient selections, and to consider possible dates for a Reparations Acknowledgement Dinner. The committee will also receive updates on working groups and is expected to accept and file the disbursement update.
- Restorative Housing Program disbursement update: 48 Ancestor recipients met, with selections including 8 cash, 13 home improvement, 10 mortgage assistance, and 13 home improvement plus cash
- Reparations Acknowledgement Dinner possible dates: August 8-11, 21, and 25
- Update on Reparations Committee Working Groups
- Staff recommends accepting and filing the disbursement update
Liquor Control Review Board
The Liquor Control Review Board will consider two ordinances: one allowing craft breweries to serve limited wine and cocktails, and another prohibiting alcohol in glass or plastic containers at Welsh Ryan Arena. The board will also discuss a proposed reduction of the city's liquor tax. The agenda includes approval of prior minutes and public comment.
- Ordinance 63-O-23: Allows P-2 craft breweries to dedicate two draft taps to wine or craft cocktails.
- Ordinance 64-O-23: Prohibits serving alcohol in glass or plastic containers at Welsh Ryan Arena (R-1 license).
- Discussion on reducing the city's liquor tax (Section 3-2-14-3).
- Approval of April 24, 2023 meeting minutes.
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the June 12 meeting minutes and public comment. The June 12 minutes show the committee approved scheduling several referrals to other committees.
- Review and scheduling of referrals made to date
- Approval of Referrals Committee minutes of June 12
- Public comment period
City Council
The Evanston City Council will consider funding and zoning approvals for a mixed-use affordable housing development, along with several contracts and ordinances. Key actions include a $4 million gap financing package for the HODC project at 1811-1815 Church Street, which includes 33 affordable units, and a special use permit for a 15-story building at 1621-31 Chicago Avenue that staff recommends denying. The agenda also includes routine approvals of payroll, bills, and various contracts.
- $4,000,000 gap financing for HODC mixed-use project at 1811-1815 Church St. (33 affordable units)
- Ordinance 60-O-23: Special use for 15-story, 165-ft building at 1621-31 Chicago Ave. (staff recommends denial)
- Contract award to Capitol Cement Co. for 2023 Alley Improvements: $1,317,934
- Single-source purchase of LED solar crosswalk blinkers from TAPCO: $71,835.28
- Ordinance 49-O-23: Increase demolition tax
Planning & Development Committee
The Planning & Development Committee will consider a resolution approving a plat of subdivision for the Mt. Pisgah project at 1801-1815 Church Street and 1708-1710 Darrow Avenue, which includes a 4-story mixed-use building with 33 affordable units and a new church. They will also introduce ordinances for a convenience store special use permit at 831 Foster Street and a planned development at 1621-31 Chicago Avenue, the latter recommended for denial. A discussion on a Community Design Commission is also scheduled.
- Resolution 22-R-23: Approve plat of subdivision for Mt. Pisgah subdivision (1801-1815 Church St, 1708-1710 Darrow Ave)
- Ordinance 55-O-23: Special Use Permit for convenience store at 831 Foster Street (B1 Business District)
- Ordinance 60-O-23: Special Use for 15-story, 165-ft mixed-use building with 140 units and 57 parking stalls at 1621-31 Chicago Avenue (recommended for denial)
- Discussion on creating a Community Design Commission
Administration & Public Works Committee
The Administration & Public Works Committee will consider a consent calendar of routine expenditures and contracts, including a $1.3 million alley improvement contract, a $3.2 million payroll, and several sole-source purchases. The agenda is largely procedural, with no items listed for discussion.
- Contract award to Capitol Cement Co. for 2023 Alley Improvements (Bid 23-27) at $1,317,934
- Single-source purchase of LED solar-powered crosswalk blinkers from TAPCO for $71,835
- Payroll for May 22-June 4, 2023 at $3,182,986.34 and Bills List at $3,788,307.24
- Sole-source purchase of three LUCAS devices from Stryker for $56,876.85
- Ordinance 62-O-23 amending purchasing rules
M/W/EBE Development Committee
The Minority, Women, Disadvantaged & Evanston Business Enterprise (M/W/D/EBE) Development Committee is meeting to hear presentations from Qwally and CPOM, review the 2023 MWEBE tracking report, and discuss old business including self-declaration of local businesses, the Anchor Procurement NLC update, and work plan updates. The agenda includes approval of the May 17, 2023 minutes and staff reports.
- Presentation by Qwally (Brandon Gumm)
- Presentation by CPOM (Corey Buchanan, Glenn Spoolstra, Latricia Booker)
- M/W/D/EBE and LEP Tracking Report (2023 MWEBE Tracking sheet)
- Discussion on M/W/D/EBE Self Declaration of Local Business
- Anchor Procurement NLC Update
Housing & Community Development Committee
The Housing & Community Development Committee will continue discussing potential updates to Evanston's Residential Landlord Tenant Ordinance, seeking direction on whether to incorporate proposed changes into an amended ordinance. The committee will also vote on recommending the expansion of the Small/Medium Landlord Financial Assistance Program and on canceling its August 15, 2023 meeting.
- Continuation of discussion on potential changes to the City's Landlord Tenant Ordinance
- Approval to recommend expansion of the Small/Medium Landlord Financial Assistance Program
- Approval of cancellation of the August 15, 2023 committee meeting
- Approval of minutes from the May 16, 2023 meeting
Evanston Arts Council
The Evanston Arts Council is meeting to discuss several public art projects, including a proposed $80,000 urban design contract for the Mulford Art Plaza, and to consider additional funding for the Noyes sculpture. The council will also hear from the Parks and Recreation Director and discuss the Fountain Square project, website updates, and grant-related items. Several action items involve approving additional costs for the Noyes sculpture and a budget for the South Boulevard mural.
- Discussion of Lamar Johnson Collaborative proposal for Mulford Art Plaza design services ($80,000)
- Action items for additional Noyes sculpture funding: powder coating, engineer fee, repair costs
- South Boulevard mural budget for action
- DuSable Bust update
- July Cultural Fund grantees get-together planning
Equity and Empowerment Commission
This document describes the Evanston Equity Scorecard, a tool created by the Equity and Empowerment Commission to evaluate City policies, programs, and projects for their impact on equity. It outlines the criteria used for review and the process by which the Commission will assess proposals. The document is informational and procedural, not a decision on a specific item.
- Describes the Evanston Equity Scorecard tool for evaluating projects
- Lists 10 review criteria including stakeholder engagement and equity impacts
- Outlines a review process involving three Commission members
- Defines equity broadly to include race, income, disability, and more
- Includes a final recommendation scale from 'Strongly Support' to 'Do Not Support'
Northwestern University-City Committee
The Northwestern University-City Committee will discuss the proposed rebuild and commercial use of Ryan Stadium, the T1 District west of Ryan Field, and related parking, planning, land use, and zoning issues. They will also consider a proposal to create a sub-committee to address U2 and T1 Districts in the 7th Ward. Public comments are accepted remotely due to the governor's executive order.
- Discussion of Northwestern's proposed rebuild and commercial use of Ryan Stadium
- Discussion of T1 District adjoining Ryan Field, four blocks of Ashland Avenue, and parking/land use/zoning issues
- Discussion of neighborhood concerns and NU/Councilmember Walks and Knocks
- Proposal for a sub-committee to address U2 and T1 Districts in the 7th Ward (for action)
- Unfinished business on demolition/construction plans for T1, T2, and U1 District properties
Preservation Commission
The Preservation Commission will consider two Certificates of Appropriateness for residential alterations in historic districts. The first is for a porch, window, and siding project at 2125 Sherman Avenue in the Northeast Historic District. The second involves an addition and zoning variations at 1404 Judson Avenue, a designated Landmark.
- 2125 Sherman Ave: open front porch, window replacement, gable shingle replacement (23PRES-0096)
- 1404 Judson Ave: single-story addition, covered basement entry, fenestration changes (23PRES-0098)
- 1404 Judson Ave: requests rear-yard setback variation to 3.75 ft (30 ft required) and lot coverage to 33.25% (30% max)
- Approval of May 9, 2023 meeting minutes
- Staff update on Legacy Business Program branding and website
Finance and Budget Committee
The Finance and Budget Committee will discuss using about $27.3 million in excess General Fund reserves, including possible transfers of $4 million to the Insurance Fund and $2 million to the Parking Fund, and a draft pension funding policy for police and firefighter plans. The committee will also vote on amending the 2023 meeting calendar to remove the August 8 meeting. No final decisions are expected on the reserve transfers or pension policy, which are listed for discussion only.
- Discussion of transferring $4 million to Insurance Fund and $2 million to Parking Fund from General Fund reserves
- Discussion of draft Public Safety Pension Policy targeting full funding by 2040
- Action item: Amending 2023 Committee Calendar to cancel August 8 meeting
- General Fund surplus of $26.5 million for FY 2023, fund balance $57.9 million
- Approval of May 9, 2023 meeting minutes
Planning & Development Committee
The Planning & Development Committee will consider two ordinances: one authorizing the sale of city-owned property at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue to Housing Opportunity Development Corporation for a mixed-use development with 33 affordable housing units, and another approving a special use for a daycare center at 3434 Central Street, which the Land Use Commission recommends denying. The committee will also approve minutes from the May 8 meeting.
- Ordinance 51-O-23: Sale of city-owned property at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue to HODC for 33 affordable housing units; appraised value $590,000; requires two-thirds majority
- Ordinance 54-O-23: Special use for Planned Development and Daycare Center-Child (Kensington School) at 3434 Central Street; Land Use Commission recommends denial
- Approval of minutes from May 8, 2023 meeting
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the minutes from the May 25, 2023 meeting. The May 25 minutes show referrals were assigned to Administration and Public Works, Human Services, and Rules committees for June hearings.
- Review and scheduling of referrals made to date
- Approval of Referrals Committee minutes of May 25, 2023
- May 25 minutes: Line 87 referred to Administration and Public Works for June 2023
- May 25 minutes: Lines 88 and 91 referred to Human Services for June 2023
- May 25 minutes: Line 89 referred to Rules for June 2023 meeting
Public Safety Civil Service Commission
The Public Safety Civil Service Commission is meeting to approve prior minutes and conduct closed-session interviews for lateral police officer candidates. No other substantive items are listed on the agenda.
- Approval of minutes from prior regular meeting
- Closed session for lateral police officer interviews
City Council
The Evanston City Council will consider authorizing emergency contracts for structural repairs to the elevator shaft at the Police/Fire Headquarters, along with feedback on long-term renovation or relocation options. The agenda also includes numerous consent items covering contracts, ordinances, and appointments, with several items requiring introduction or action.
- Resolution 38-R-23: Emergency contracts for elevator shaft structural repairs at Police/Fire HQ
- Ordinance 51-O-23: Sale of city-owned property at 1805 Church St, 1708 & 1710 Darrow Ave to HODC for 33 affordable housing units
- Ordinance 54-O-23: Special use for daycare center at 3434 Central St (Land Use Commission recommends denial)
- Ordinance 57-O-23: Creating 'Safe Storage Act' for firearm storage
- Ordinance 49-O-23: Increase demolition tax
Administration & Public Works Committee
The Administration & Public Works Committee will consider a consent calendar of routine approvals, including payroll, bills, credit card activity, and multiple contracts for engineering, construction, and services. Items include a water treatment plant window reglazing contract, prequalification of engineering firms, and several engineering service contracts for capital projects. The committee will also introduce ordinances related to parking and the sale of city-owned property.
- Approval of payroll ($3,115,616.70), bills list ($9,869,697.47), and credit card activity ($238,440.81)
- Contract award to Auburn Corporation for water treatment plant window and door reglazing ($82,882.00)
- Contract with Christopher B. Burke Engineering for Central Street/Central Park Avenue traffic signal modernization ($88,200.00)
- Contract with TERRA Engineering for 2023 capital improvements construction engineering (not-to-exceed $107,624.00)
- Ordinance to authorize sale of city-owned property east of 2137 Crawford Avenue
Citizen Police Review Commission
The Citizen Police Review Commission is holding a regular meeting on June 10, 2023, at Police/Fire Headquarters. The agenda contains only procedural items: call to order, public comment, items for discussion, and adjournment. No specific discussion items, proposals, or votes are listed, so the meeting appears to be primarily for public comment and routine business.
- Public comment period of 25 minutes, with a 5-minute limit per speaker
Utilities Commission
The Evanston Utilities Commission is meeting to review utility reliability, capital projects, and ongoing initiatives including PFAS in drinking water, rooftop solar on city buildings, and water main geothermal. They will also discuss new business items such as a capacity fee study and lead service line replacements, along with 2022 accomplishments and 2023 goals.
- PFAS in drinking water update
- Rooftop Solar on City Buildings update
- Capacity Fee Study discussion
- Lead Service Line (LSL) Replacements – Additional Concepts
- Water & sewer fund capital improvement project status
Social Services Committee
The Evanston Social Services Committee will discuss public services assessment measures, consider canceling its August meeting, and receive staff program updates. The agenda also includes approval of the April 13, 2023 minutes and public comment periods.
- Discussion of public services assessment measures
- Consideration of canceling the August meeting
- Approval of April 13, 2023 meeting minutes
- Staff report on program updates
Citizen Police Review Commission
The Citizen Police Review Commission will review and vote on sending its summary of findings for Complaint Register #21-06 to the Police Chief, after previously disagreeing with the police department's findings. The commission will also determine whether internal investigations for Complaint Register #23-01 and Department Inquiry #23-01 were complete, thorough, objective, and fair. Other items include approving minutes, public comment, a possible executive session, and discussion of training and proposed code changes.
- Vote on sending finalized summary of findings for Complaint Register #21-06 to Police Chief
- Determine if internal investigation of Complaint Register #23-01 is complete, thorough, objective, and fair
- Determine if internal investigation of Department Inquiry #23-01 is complete, thorough, objective, and fair
- Discussion of proposed modifications to City Code Title 2, Chapter 15 (Citizen Police Review Commission)
- Approval of minutes from May 3, 2023 and amended minutes from February 1, 2023
Human Services Committee
The Human Services Committee will consider recommending a new 'Safe Storage Act' ordinance and an honorary street name designation, and will discuss a potential ban on flavored tobacco vape and menthol products. The agenda also includes approval of the prior meeting's minutes.
- Ordinance 57-O-23 creating a 'Safe Storage Act' for firearm storage
- Resolution 36-R-23 designating Leland Avenue between Church and Lyons streets as 'Janet Alexander Davis Way' (approx. $200 for signs)
- Discussion on banning flavored tobacco vape and menthol products
- Approval of minutes from May 1, 2023 meeting
Rules Committee
The Evanston Rules Committee is deciding on several items, including creating a Small Donor Matching Fund for Fair Elections, adopting a Civility Pledge, and amending City Council rules to add a 'sine die' provision. The committee will also approve meeting minutes and discuss setting a firm start time for City Council meetings.
- Ordinance 56-O-23: Small Donor Matching System for Fair Elections
- Resolution 40-R-23: Adoption of Civility Pledge by Mayor and City Council
- Resolution 4-R-23: Amending City Council Rule 1 to add 'sine die' provision
- Ordinance 58-O-23: Amending Wards and Precincts (redistricting)
- Discussion on setting an established start time for City Council meetings
Reparations Committee
The Evanston Reparations Committee is meeting to discuss updates on funding disbursement, the reparations intake process, and the approval of working group members. They will also consider community engagement events and an acknowledgment dinner. The agenda includes accepting financial reports and updates on a second cannabis dispensary and a contracting fair.
- Update on funding disbursement
- Overview of reparations intake process
- Approval of working group members
- Community engagement events list
- Acknowledgment dinner on July 10
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the April 27 minutes and public comment. This is a routine procedural meeting focused on scheduling referrals to other committees.
- Approval of Referrals Committee minutes of April 27
- Review and scheduling of referrals made to date
Economic Development Committee
The Economic Development Committee will discuss a referral to draft an ordinance increasing Evanston's minimum wage from $13.35 to $16.00 per hour for large employers, aligning with Chicago. They will also hear a community-presented economic impact study for the proposed 1621-31 Chicago Avenue residential development, and seek direction on 2023-2025 work plan priorities based on the Evanston Thrives Retail District Action Plan.
- Minimum wage increase discussion: from $13.35 to $16.00/hr for large employers (51+ employees), with tiered rates for small employers, youth, and tipped workers
- Community member economic impact presentation for 1621-31 Chicago Avenue residential development
- Economic Development Work Planning: prioritization matrix for Evanston Thrives actions, including $2 million Small Business Recovery and Growth Fund proposal
- Approval of April 26, 2023 meeting minutes
City Council
The Evanston City Council is meeting to decide on several items, including a special use permit for a rooming house at the Margarita Inn, an operating agreement with Connections for the Homeless, and a discussion on the future of the Harley Lyman Clarke Mansion. The consent agenda includes multiple contracts, ordinances, and appointments. The meeting also includes public comment and proclamations.
- Special Use for a Rooming House at 1566 Oak Avenue (Margarita Inn)
- Operating Agreement with Connections for the Homeless
- Discussion on rehabilitation of 2603 Sheridan Road (Harley Lyman Clarke Mansion)
- Sole-source contract for Raymond Park benches ($27,852.00)
- Ordinance to allow alcohol in certain parks for one-day events
Administration & Public Works Committee
The Administration & Public Works Committee is reviewing routine approvals including payroll, contracts, and an ordinance on public tree protection, and will discuss the potential assessment of parking fees at City community centers and recreation areas. The agenda includes several consent items for action and one discussion item.
- Payroll of $3,142,345.03 and bills list of $3,124,237.46 for approval
- Sole-source contract with Victor Stanley for 13 Raymond Park benches at $27,852.00
- Contract with Core & Main LP for two 30-inch filter backwash valves at $73,910.00
- Purchase of two police/fleet vehicles totaling $118,617.00
- Discussion of paid parking at community centers and recreation areas
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing the Evanston Equity Scorecard, a tool designed to evaluate projects, policies, and practices through an equity lens. The agenda outlines the scorecard's purpose, criteria, and process for use, including how commission members will review and vote on recommendations. This is a procedural discussion of the tool itself, not a decision on any specific project.
- Scorecard covers areas like housing, zoning, budget allocations, and tax abatements
- Process assigns three commission members to independently review each proposal
- Final recommendations are voted on by the commission and submitted to city leadership
- Criteria include stakeholder engagement, root causes, adverse impacts, and accessibility
911 - Emergency Telephone System Board
The Emergency Telephone System Board meeting scheduled for May 18, 2023, is canceled due to lack of agenda items. The next regularly scheduled meeting is set for July 27, 2023.
- Meeting canceled due to lack of agenda items
- Next meeting: July 27, 2023, 5:30 PM at Fire Department Administration, 909 Lake St.
M/W/D/EBE Development Committee
The Minority, Women, Disadvantaged & Evanston Business Enterprise (M/W/D/EBE) Development Committee will hear presentations from Tough Leaf, a diverse-firm compliance platform, and RiseKit, a workforce coordination platform. The committee will also discuss M/W/D/EBE certification for local businesses, an Anchor Procurement update, and work plan progress. The agenda includes approval of the April 19, 2023 minutes and a staff report on M/W/D/EBE and LEP tracking, which is being held to June 21, 2023.
- Tough Leaf presentation on AI-powered diverse firm compliance platform
- RiseKit platform presentation on workforce network for overlooked talent
- Discussion on M/W/D/EBE certification process for local businesses
- Anchor Procurement NLC update
- M/W/D/EBE Committee work plan updates
Board of Ethics
The Evanston Board of Ethics is meeting to approve prior meeting minutes, consider a closed session to review previous closed-session minutes, and vote on whether to continue confidentiality of those minutes. The agenda is largely procedural, with no new substantive policy items listed.
- Approval of minutes from December 8, 2022 regular meeting
- Motion for closed session to review previous closed session minutes
- Motions on continuing confidentiality of previous closed session minutes
Housing & Community Development Committee
The Housing & Community Development Committee will discuss potential changes to Evanston's Residential Landlord-Tenant Ordinance, including fair screening, fee limits, and eviction protections, and decide whether to incorporate them into an amended ordinance. The committee will also vote on Ordinance 49-O-23 to amend the demolition tax, and receive a staff update on the Small/Medium Landlord Assistance Program.
- Discussion of Residential Landlord-Tenant Ordinance updates, including screening practices, hidden fees, late fees, and eviction protections
- Ordinance 49-O-23, amending City Code Section 4-18-3 concerning the demolition tax (for action)
- Staff update on Small/Medium Landlord Assistance Program
- Approval of meeting minutes from April 18, 2023
Evanston Arts Council
The Evanston Arts Council is meeting to discuss Cultural Fund grant applications, the Cultural Arts Bulletin, and updates on public art projects. They will also consider approving the minutes from the April 18, 2023 meeting and hear public comment.
- Review of Cultural Fund Program Application Summaries
- Discussion of updated Public Art Review Guidelines
- Update on Foster St Mural repair and new artist selection
- Update on DuSable Bust and Noyes St/Tallmadge Park sculpture installation
- South Blvd Mural Redesign contract up for review in June
Utilities Commission
The Evanston Utilities Commission is meeting to discuss utility reliability, water and sewer capital projects, and CARP implementation. They will also address unfinished business on PFAS in drinking water, rooftop solar on city buildings, and water main geothermal, plus new items including a ComEd presentation, a capacity fee study, and lead service line replacement concepts.
- Monthly utility reliability report (outages, backups, water main breaks)
- Water & sewer fund capital improvement project status
- PFAS in drinking water discussion
- Update on Rooftop Solar on City Buildings
- Capacity Fee Study and LSL Replacements
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the April 27 meeting minutes and public comment. This is a routine administrative meeting focused on assigning items to other committees for future hearings.
- Approval of April 27, 2023 minutes
- Review and scheduling of referrals list
- Public comment period
Finance and Budget Committee
The Finance and Budget Committee will discuss an updated FY 2023 General Fund forecast and pension funding options, including assumed interest rates and funding targets. Staff seeks recommendations on pension funding policy, with two proposed resolution drafts from committee members. The meeting also includes approval of the April 11, 2023 minutes.
- FY 2022 General Fund actual surplus of $26,533,689, with FY 2023 projected deficit of $9,000,454
- Discussion of pension assumed interest rates: 6.50%, 6.80%, or 7.125%
- Consideration of 90% vs 100% pension funding by 2040
- Two pension funding resolution proposals from Chair Livingston and CM Kelly/McMillan
- Approval of April 11, 2023 Finance & Budget Committee minutes
Preservation Commission
The Evanston Preservation Commission will hold public comment and hear presentations, including from the Evanston Rebuilding Exchange on deconstruction. The main business is deciding on three Certificates of Appropriateness for alterations to properties in the Lakeshore Historic District and a landmark: a rear addition and garage at 1221 Hinman Ave, an addition and porch enclosure at 833 Michigan Ave, and a roofing material change at 1323 Elmwood Ave. The Commission will also discuss, without voting, the Chicago Avenue Multimodal Corridor Improvements project as it affects the Lakeshore Historic District.
- Certificate of Appropriateness for rear addition, greenhouse, deck, and garage at 1221 Hinman Ave (landmark, 1892 Shingle Style)
- Certificate of Appropriateness to enclose porch and add one-story addition at 833 Michigan Ave (Lakeshore Historic District)
- Certificate of Appropriateness to change roofing from cedar to asphalt shingle at 1323 Elmwood Ave (landmark)
- Presentation by Evanston Rebuilding Exchange on deconstruction and salvaged materials
- Discussion (no vote) of Chicago Avenue Multimodal Corridor Improvements within Lakeshore Historic District
Planning & Development Committee
The Planning & Development Committee will consider three ordinances: a special use for an apartment hotel at 1555 Oak Avenue, a special use for a cannabis dispensary and restaurant at 100 Chicago Avenue, and major variations for a new K-8 school at 2000 Simpson Street. The committee will also approve minutes from the April 24 meeting. Public comment is limited to 45 minutes total, with 2 minutes per speaker.
- Special use for apartment hotel (Ordinance 33-O-23) at 1555 Oak Avenue, R6 district
- Special use for cannabis dispensary and Type 2 restaurant (Ordinance 46-O-23) at 100 Chicago Avenue
- Major variations for K-8 public school (Ordinance 48-O-23) at 2000 Simpson Street
- Approval of minutes from April 24, 2023 meeting
City Council
The Evanston City Council is meeting to consider several actions, including approving the Evanston Thrives Retail District Action Plan with $3 million in ARPA funds, introducing special use ordinances for a rooming house at 1566 Oak Avenue and an apartment hotel at 1555 Oak Avenue, and awarding multiple construction and service contracts. The agenda includes consent items for payroll, bills, and various contracts, as well as ordinances related to liquor licenses and parking.
- Approve $3,000,000 in ARPA funds for Evanston Thrives Retail District Action Plan
- Special use for rooming house at 1566 Oak Avenue (Margarita Inn)
- Special use for apartment hotel at 1555 Oak Avenue (Museum Residences on Oak)
- Contract award to Bolder Contractors for $6,551,795.40 for water main and street resurfacing
- Contract award to J.A. Johnson Paving Co. for $1,214,412 for MFT street resurfacing
Administration & Public Works Committee
The Administration & Public Works Committee is reviewing a consent calendar with multiple contract awards, including a $6.55 million water main and street resurfacing project, a $1.21 million street resurfacing project, and a $686,668 Dutch elm tree injection program. Also up for approval are resolutions for street maintenance funding and a Main Street improvements matching funds agreement, plus ordinances on liquor licenses and parking districts. The meeting includes approval of prior minutes and public comment.
- Contract award to Bolder Contractors, Inc. for $6,551,795.40 for 2023 Water Main Improvements and Street Resurfacing (Bid 23-26)
- Contract award to J.A. Johnson Paving Co. for $1,214,412 for 2023 MFT Street Resurfacing (Bid 23-16)
- Contract with Robert Kinnucan Tree Experts for $686,668.59 for Dutch Elm Tree Injection Program (Bid 23-15)
- Resolution 35-R-23: commit $4,783,700 in matching funds for Main Street Improvements to receive $2,000,000 in ITEP funding
- Ordinance 44-O-23: increase Class D liquor licenses from 70 to 71 for Evanston Games & Cafe (Bitter Blossom, 1707 Maple Ave)
Citizen Police Review Commission
The Citizen Police Review Commission will review the internal investigation of Complaint Register #21-06 to determine if it is complete, thorough, objective, and fair. They will also discuss Police Chief Stewart's response to the commission's February 1, 2023 letter of recommendations, which included calls for a standalone de-escalation policy and limits on officer access to body camera footage. The agenda includes approval of prior meeting minutes, public comment, and discussion of training and potential changes to the city code governing the commission.
- Review of Complaint Register #21-06 to determine if investigation is complete, thorough, objective, and fair
- Discussion of Chief Stewart's April 11, 2023 response to CPRC recommendations on de-escalation policy and body camera footage access
- Approval of minutes from March 1, 2023 meeting and executive session minutes from 2022-2023
- Discussion of recommendations for changes to Title 2, Chapter 15 of Evanston City Code forming the CPRC
- Update on CPRC training and commissioner materials
Human Services Committee
The Evanston Human Services Committee is considering several ordinances and reports, including a Fair Workweek Ordinance, a retail single-use bag tax, leaf blower hour restrictions, and beach/boat ramp amendments. The committee will also discuss potential ordinances on gambling code changes and decriminalizing entheogenic plants, and will vote on an honorary street name designation.
- Ordinance 24-O-23: Establishing Evanston's Fair Workweek Ordinance
- Ordinance 1-O-23: Retail Single Use Bag Tax
- Ordinance 47-O-23: Amending leaf blower permitted hours
- Resolution 32-R-23: Honorary street name 'Geraldine Pace Way' on Main Street ($200 for signs)
- Discussion on decriminalizing entheogenic plants (e.g., psilocybin)
Referrals Committee
The Referrals Committee will review the list of referrals made to date and select which ones to prioritize for scheduling. The agenda also includes approval of the April 13, 2023 minutes and public comment. The meeting is largely procedural, focused on assigning items to committees.
- Review and scheduling of referrals made to date
- Approval of April 13, 2023 minutes
- Public comment period
Economic Development Committee
The Economic Development Committee will consider recommending $200,000 in ARPA funds for the ASPIRE-Evanston Community Healthcare Workforce Development Program, which would match investments from NorthShore and the Finnegan Foundation. The committee will also discuss a framework for the 2023-25 Economic Development Work Plan and the economic impacts of a proposed residential development at 1621 Chicago Avenue. The agenda includes approval of prior minutes and public comment.
- ASPIRE workforce program: $200,000 ARPA request to match $200,000 from NorthShore and $200,000 from Finnegan Foundation
- Discussion of 2023-25 Economic Development Strategic Planning framework
- Discussion of economic impacts of proposed Legacy Evanston residential development at 1621 Chicago Avenue
- Approval of minutes from March 22, 2023
City Council
The Evanston City Council is meeting to accept and file updates on the Climate Action & Resilience Plan implementation and pedestrian crosswalk treatment recommendations. The consent agenda includes approvals for payroll, contracts, and ordinances, including a special use for an apartment hotel and cannabis-related zoning changes.
- Payroll approval of $3,092,481.98 and bills list of $2,419,055.67
- ARPA allocation up to $61,000 for Arrington Lagoon patio furniture and lighting
- Contract with Futurity 19, Inc. for $45,500 for Robert Crown Community Center acoustic panels
- Sole-source contract with Hach Company for $109,666.80 for turbidimeters
- Ordinance 33-O-23 for special use apartment hotel at 1555 Oak Avenue
Planning & Development Committee
The Planning & Development Committee will consider several items, including a special use permit for an apartment hotel at 1555 Oak Avenue (the Museum Residences on Oak, formerly King Home), an ordinance to remove Design and Project Review (DAPR) from the city code, and a zoning text amendment for cannabis consumption lounges that the Land Use Commission recommends denying. The committee will also review and place on file the Preservation Commission's 2022 annual report and the Preserve 2040 long-range plan. The agenda includes approval of the previous meeting's minutes and a public comment period.
- Special use for apartment hotel in R6 district at 1555 Oak Avenue (Ordinance 33-O-23)
- Ordinance 41-O-23 to strike Chapter 14, Design and Project Review (DAPR) from Title 4
- Ordinance 20-O-23 to establish zoning for cannabis consumption lounges (Land Use Commission recommends denial)
- Preservation Commission 2022 Annual Report and Preserve 2040 plan to be placed on file
- Approval of minutes from March 27, 2023 meeting
Administration & Public Works Committee
The Administration & Public Works Committee will consider approving the city payroll and bills list, several contracts and change orders for infrastructure projects, and a new fee structure for outdoor dining. The agenda also includes a discussion on requiring City Council approval for excess employee payments. Most items are routine approvals, with notable contracts for water plant electrical system work and shoreline repairs.
- Payroll of $3,092,481.98 and bills list of $2,419,055.67
- ARPA allocation up to $61,000 for Arrington Lagoon patio furniture and lighting
- Contract with Futurity 19, Inc. for $45,500 for Robert Crown Community Center acoustic panels
- Sole-source contract with Hach Company for $109,666.80 for turbidimeters
- Change Order No. 1 with Greeley and Hansen for $298,611 for Water Plant 4160V project
Liquor Control Review Board
The Liquor Control Review Board will consider a Class D (Restaurant) liquor license for Evanston Games & Café, Inc., d/b/a Bitter Blossom at 1707 Maple Avenue, and discuss several proposed amendments to the City Code, including waiving liquor tax penalties, allowing alcohol in city parks under special event licenses, permitting wine and cocktails at craft breweries, and reducing the city's liquor tax. The board will also approve minutes from its March 7, 2023 meeting.
- Class D (Restaurant) liquor license request for Bitter Blossom, 1707 Maple Avenue
- Proposed amendment to allow waiver/partial forgiveness of liquor tax late penalties (43-O-23)
- Proposed amendment to allow alcohol in city parks under a Special Events One Day Liquor License (42-O-23)
- Proposed amendment to allow wine and cocktail service by a Craft Brewery (XX-O-23)
- Proposed amendment to reduce the city's liquor tax
Equity and Empowerment Commission
The Evanston Equity and Empowerment Commission is introducing an Equity Scorecard, a tool to evaluate projects, policies, and practices through an equity lens. The agenda describes how the scorecard will be used: a city project lead completes a project information form, three commission members independently review it, and the commission votes on a final recommendation. The scorecard covers ten criteria, including stakeholder engagement, identification of inequities, root causes, adverse impacts, accessibility, and success indicators. No specific projects, contracts, or votes are listed on this agenda.
- Equity Scorecard created by the Equity & Empowerment Commission with input from City Council and community partners
- Scorecard to be used for new project development, policy or ordinance drafting, housing development, land use and zoning changes, budget allocations, public subsidies, tax abatements, strategic planning, and community engagement design
- Three EEC members assigned to independently review each scorecard; final recommendation approved by EEC vote
- Ten scorecard criteria include stakeholder engagement, root causes, adverse impacts, accessibility, and success indicators
- Final recommendation options: Strongly Support, Support with Modifications, Neutral / More Information Needed, Do Not Support
M/W/EBE Development Committee - Virtual Apr 19 2023
The Minority, Women & Evanston Business Enterprise (M/W/EBE) Development Committee meets virtually on April 19, 2023 to vote on a letter of support for the Rebuilding Exchange's proposal to partner with Northwestern University on the Rebuild Ryan Field Project. The committee will also review M/W/EBE and Local Employment Program (LEP) tracking reports, discuss a draft MWEBE compliance form, and get an update on the Anchor Procurement National League of Cities (NLC) initiative. Minutes from February 15 and March 15, 2023 are up for approval; the March 15 meeting had no quorum.
- Vote on a letter of support for the Rebuilding Exchange's proposal to partner with Northwestern University on the Rebuild Ryan Field Project, which the letter says aims to create 2,900 jobs and award 35% of construction contracts to local, women, and people of color business enterprises
- Approval of February 15, 2023 minutes and March 15, 2023 minutes (the March 15 meeting lacked a quorum)
- Staff report on M/W/EBE and LEP tracking, including recent awards such as the $1,757,266 Evanston Skate Park at Twiggs Park to Hacienda Landscaping and the $4,156,960.10 Oakton Street Corridor Improvement Project to Elmund & Nelson Co.
- Discussion of a draft MWEBE compliance form and MBE data, including whether vendors should identify specific minority groups
- Update on the Anchor Procurement NLC initiative, with a cohort meeting scheduled for April 18, 2023
Housing & Community Development Committee
The Housing & Community Development Committee meets April 18, 2023 to vote on a request from Reba Place Development Corporation for up to $150,000 in CDBG Housing Rehab Assistance to replace the roof on a 25-unit affordable rental building at 707-713 Seward. The committee will also receive a One Stop Shop update and staff updates. The agenda includes approval of minutes from the March 21, 2023 meeting.
- Request from Reba Place Development Corporation for up to $150,000 of CDBG Housing Rehab Assistance for 707-713 Seward, a 25-unit affordable rental building, for roof replacement
- Funding would be a deferred loan at 0% interest from the CDBG Revolving Loan Fund, which has an uncommitted balance of approximately $286,000
- Staff recommends requiring at least 13 units affordable to households at or below 80% AMI
- One Stop Shop Update (for discussion)
- Approval of minutes from the March 21, 2023 meeting
Evanston Arts Council
The Evanston Arts Council meets April 18, 2023 to approve its March 21 minutes and act on two Special Project Fund requests of $1,000 each — an Evanston Women's History Mural by Art Encounter and free art-making activities at the May 13 Umbrella Arts Festival by Angela Lyonsmith/Studio 3. Members will also vote on $1,750 in honoraria for five Cultural Fund grant judges ($350 each) and hear a Cultural Fund update and public art update. The agenda also welcomes Joyy Norris as Cultural Arts Coordinator and notes in-person meetings begin in May.
- Vote on $1,750 in Cultural Fund judge honoraria — five judges at $350 each ($1,000 from the Arts Council programming budget, $750 from the Cultural Grant Fund)
- Special Project Fund request of $1,000 from Art Encounter for the 'Evanston Women's History Mural Project' on a CTA wall in downtown Evanston
- Special Project Fund request of $1,000 from Angela Lyonsmith / Kids Create Change (Studio 3) for free art activities at the Umbrella Arts Festival, May 13, 2023, 11am-2pm
- Approval of the March 21, 2023 Arts Council meeting minutes
- Welcome of Joyy Norris as Cultural Arts Coordinator; reminder that in-person meetings begin in May
Public Safety Civil Service Commission
The Evanston, IL Public Safety Civil Service Commission meets Monday, April 17, 2023 at 10:30 AM, with a remote option via Google Meet. The agenda lists approval of the March 15, 2023 minutes and a closed session for a lateral police candidate interview, followed by a return to open session and adjournment. No other items for consideration are described in the agenda text.
- Closed session: lateral police candidate interview
- Approval of minutes from the March 15, 2023 meeting
- Meeting held at 10:30 AM with a Google Meet link (meet.google.com/sef-wiqy-njv)
- Accommodation requests directed to the Human Resources Division 48 hours in advance
Utilities Commission
The Evanston Utilities Commission meets remotely on April 14, 2023, to review utility operations and consider new policies. Agenda items include a citywide building decarbonization policy, a lead water line replacement website and program, and an update on rooftop solar on city buildings. The commission will also hear staff reports on utility reliability, water and sewer capital projects, and PFAS in drinking water. Public comment is available by phone or video, but not in person.
- Citywide Building Decarbonization Policy under new business
- Lead Water Line Replacement Website and Program proposed
- PFAS in drinking water listed under unfinished business
- Update on Rooftop Solar on City Buildings
- Staff report on monthly utility reliability: electric outages, basement backups, water main breaks
Social Services Committee
The Evanston Social Services Committee meets virtually on April 13, 2023, to discuss best practices and assessment measures for social work case management and safety net services. Members will review how applications are evaluated and how third-party charity rating organizations assess agencies. No votes or funding decisions are scheduled; the items are listed for discussion only.
- Discussion of best practices and assessment measures for case management and safety net services
- Discussion of third-party charity rating organizations and how agencies are measured
- Approval of March 9, 2023 meeting minutes
- Public comment available by phone or video; no in-person comment due to pandemic
Referrals Committee
The Evanston, IL Referrals Committee meets April 13, 2023 at 8:30 AM. The main agenda item is review and scheduling of referrals made to date, with members selecting which to prioritize. The agenda also includes approval of minutes from the March 9, 2023 meeting and public comment. The attached March 9 minutes show four referral tracker items sent to city departments.
- Review and scheduling of referrals made to date, available online
- Approval of Referrals Committee minutes of March 9, 2023
- March 9 minutes: Line 73 of Referrals Tracker referred to Administration and Public Works, to be heard by end of second quarter 2023
- March 9 minutes: Line 74 referred to Human Services for the April 2023 meeting
- March 9 minutes: Lines 75 and 76 referred to Planning and Development and Parks and Recreation, respectively, to be heard by end of second quarter 2023
Northwestern University-City Committee
The Northwestern University-City Committee meets remotely on April 12, 2023 to discuss planning, land use, building, and zoning matters involving university district properties. Agenda items cover the T1 District adjoining Ryan Field Stadium to the west along four blocks of Ashland Avenue, possible demolition and new construction on the university's T1, T2, and U1 District properties, and neighborhood concerns. The agenda notes ongoing discussions about whether some items are appropriate for this committee under a relevant consent decree. The meeting is remote under a Governor J.B. Pritzker executive order, with public comment accepted by phone, video, or written form rather than in person.
- Discussion of the T1 District adjoining Ryan Field Stadium to the west, covering four blocks of Ashland Avenue
- Proposed demolition of existing structures and/or new construction on the university's T1 and T2 District properties
- Possible demolition or construction on the university's U1 District properties
- Discussion of neighborhood concerns, meetings, and NU/Councilmember Walks and Knocks
- Note that whether some items belong before this committee is under discussion related to a consent decree
Finance and Budget Committee
The Finance and Budget Committee meets April 11, 2023 to discuss the Transportation Infrastructure Enterprise Fund referral and an overview of General Fund revenues, and to consider Ordinance 40-O-23, which would reduce the total Fiscal Year 2022 budget by $34,438,897 to a new total of $325,994,623. The ordinance reconciles funds where actual spending differed from the adopted budget; staff say the City did not exceed its total 2022 budget. The committee will also vote on minutes from its March 14 and March 21 meetings.
- Ordinance 40-O-23: reduce FY2022 budget by $34,438,897 to $325,994,623 (for action)
- Transportation Infrastructure Enterprise Fund referral by Councilmember Reid, consolidating transportation-related revenues and expenditures (for discussion)
- Overview of General Fund revenues and FY2022 surplus uses, including $10.1M approved to balance the 2023 General Fund and $7M transfer to Insurance and Parking Funds (for discussion)
- Budget increases cited include $441,447 for the Howard-Ridge TIF (IDOT invoice) and $333,521 for West Evanston TIF property purchases at 1413-1425 Emerson Street and 1917-1925 Jackson Avenue
- Approval of minutes from the March 14, 2023 regular meeting and March 21, 2023 special meeting
Preservation Commission
The Preservation Commission will consider a Certificate of Appropriateness for 2146 Asbury Avenue, a landmark Vernacular cottage farmhouse built circa 1885. The applicant seeks to replace 33 windows, remove four windows and one rear door, add two rear doors and five windows, and install new exterior wood stairs. The meeting also includes discussion of a draft Heritage Design Manual update, subcommittee sign-ups, and staff reports on the annual report and the Harley Lyman Clarke Mansion. No vote will be taken on the discussion items.
- Certificate of Appropriateness for 2146 Asbury Avenue: replace 33 windows with Pella or Marvin clad wood windows, remove 4 windows and 1 rear door, add 2 rear doors and 5 windows, and install new exterior wood stairs
- Discussion (no vote) on draft Heritage Resource Design Manual update and timeline
- Commissioners to volunteer for subcommittees: Application Pre-Review, Education and Advocacy, Diversity, Equity, and Inclusion
- Staff update on Preservation Commission Annual Report presentation to Planning and Development Committee
- Staff update on letter regarding Harley Lyman Clarke Mansion
City Council
Evanston City Council meets April 10, 2023, with a special order discussing a proposed new ward map. The consent agenda includes a $4.16 million contract for the Oakton Street Corridor Improvement Project and several other contracts, purchases, and ordinances. The council will also consider zoning changes for performance venues and a mixed-use development on Church Street.
- Discussion of proposed new ward map (SP1)
- Contract with Landmark Contractors, Inc. for Oakton Street Corridor Improvement Project (Bid 23-09) for $4,156,960.10 (A4)
- Ordinance 38-O-23 adding performance event venues as a special use in the B1 Business District (P1)
- Ordinance 39-O-23 granting special use permit for a performance entertainment venue at 1243-45 Chicago Avenue (P2)
- Ordinance 35-O-23 approving major variations for a 5-story mixed-use building at 1811-1815 Church Street with 44 dwelling units (P4)
Administration & Public Works Committee
Evanston's Administration & Public Works Committee meets April 10, 2023, to vote on a consent calendar of contracts, purchases, and change orders. The largest item is a $4,156,960.10 contract with Landmark Contractors, Inc. for the Oakton Street Corridor Improvement Project from the west city limits to Asbury Avenue. Members will also consider routine payroll and bills approvals, vehicle replacements, and Resolution 31-R-23 on creating new public park space.
- Oakton Street Corridor Improvement Project contract with Landmark Contractors, Inc. for $4,156,960.10 (Bid 23-09)
- Sidewalk Improvements Program 1-year extension with Schroeder & Schroeder, Inc. for $300,000 (Bid 22-46)
- Purchase of one refuse vehicle and four police vehicles totaling $531,384.26 from R.N.O.W., Sutton Ford, and City Chevrolet
- Change Order No. 3 with Greeley and Hansen, LLC for $38,300, extending Service Center master plan work to March 31, 2024
- Resolution 31-R-23 committing the City Council to convert an undeveloped property into new public park space
Reparations Committee
The Evanston Reparations Committee meets April 6, 2023 to discuss amending the Restorative Housing Program, creating a Reparations Cash Benefit Program, and forming working groups. The agenda also includes updates on the Equitable Zoning Project and financial reports for the Reparations Fund. The meeting is scheduled for 9:00 AM virtually.
- Amendment to the Restorative Housing Program
- Creation of a Reparations Cash Benefit Program
- Establishing Reparations Committee Working Groups (5 or 7 members?)
- Update on the Equitable Zoning Project
- Reparations Financial Reports: Donations, Real Estate Transfer Tax, Treasury Report
Citizen Police Review Commission
The Citizen Police Review Commission is meeting to vote on whether a police internal investigation of Complaint Register #21-06 was complete, thorough, objective and fair, after the complaint was sent back for further review twice. The Commission will also hear a response from Police Chief Schenita Stewart to the Commission's February 1, 2023 letter recommending a standalone de-escalation policy and changes to officer access to body camera footage. The agenda also includes approval of past meeting and executive session minutes and a possible executive session.
- Vote on whether the internal investigation of Complaint Register #21-06 was complete, thorough, objective and fair
- Chief Stewart responds to CPRC's February 1, 2023 recommendations on de-escalation policy and officer body camera access
- Approval of March 1, 2023 minutes and executive session minutes from September 7, November 2, December 7, 2022 and February 1, 2023
- Possible motion to convene into executive session
- Public comment period at the start of the meeting
Planning & Development Committee
The Planning & Development Committee meets March 27, 2023 to consider three Land Use Commission recommendations: a special use for an apartment hotel at 1555 Oak Avenue, a code amendment adding performance event venues as a special use in the B1 Business District, and a special use permit plus major variation for a performance entertainment venue at 1243-45 Chicago Avenue. The committee will also vote on minutes from its March 13, 2023 meeting. The March 13 minutes show the committee approved several items, including a 5-1 vote on major variations for a new 5-story mixed-use building at 1811-1815 Church Street.
- Ordinance 33-O-23: special use for an apartment hotel with 67 dwelling units at 1555 Oak Avenue, the Museum Residences on Oak (formerly King Home)
- Ordinance 38-O-23: amending City Code Section 6-9-2-3 to add performance event venues as a special use in the B1 Business District
- Ordinance 39-O-23: special use permit and major variation for a performance entertainment venue at 1243-45 Chicago Avenue
- March 13 minutes show a 5-1 vote approving major variations for a new 5-story mixed-use building at 1811-1815 Church Street, with Councilmember Kelly voting no
- March 13 minutes show a 6-0 vote approving a special use and major variations for a religious institution at 1801-1805 Church Street
Administration & Public Works Committee
The Administration & Public Works Committee meets March 27, 2023, to act on a consent calendar of contracts, resolutions, and an ordinance, most of which then go to City Council. Items include a $1,269,508.95 water main replacement contract, a $389,727 facility repairs contract, and a resolution committing $4,734,590 in matching funds for the Main Street Improvements Project. The committee will also consider a firefighter collective bargaining agreement, a lease termination with Artists Book House, and the sale of surplus city vehicles.
- Contract with Pan Oceanic Engineering Co. for the Green Bay Road Water Main Replacement Project (Bid 23-14) at $1,269,508.95
- Contract with Garland/DBS, Inc. for 2023 Facility Envelope Repairs, Contract 1 at $389,727, with a partial LEP waiver requested
- Resolution 24-R-23 committing $4,734,590 in matching funds for the Main Street Improvements Project to receive $2,000,000 in ITEP funding
- Resolution 25-R-23 authorizing a collective bargaining agreement with Evanston Fire Fighters Association Local No. 742
- Resolution 26-R-23 to terminate the lease with Artists Book House authorized by Ordinance 47-O-21
City Council
Evanston City Council meets March 27, 2023, with committee sessions at 5:00pm and 6:00pm before the 7:00pm council meeting. The consent agenda includes contracts for water main replacement, facility repairs, boat ramp dredging, and public safety radios, plus resolutions on a firefighter union contract and a Main Street improvements funding agreement. Planning & Development items include special use ordinances for an apartment hotel at 1555 Oak Avenue and performance venues, and a proposed religious institution at 1801-1805 Church Street that the Land Use Commission recommends denying.
- Contract with Pan Oceanic Engineering Co. for Green Bay Road Water Main Replacement Project (Bid 23-14) at $1,269,508.95
- Contract with Garland/DBS for 2023 Facility Envelope Repairs, Contract 1 at $389,727
- Contract with Kovilic Construction Company for dredging of Church Street Boat Ramp (BID 23-08) at $65,000
- Resolution 24-R-23 for Main Street Improvements Project: $2,000,000 ITEP funding with $4,734,590 in matching funds
- Ordinance 33-O-23 special use for apartment hotel at 1555 Oak Avenue (Museum Residences on Oak)
Economic Development Committee
The Economic Development Committee meets March 22, 2023 to vote on two items and discuss four others. It will consider recommending City Council buy Meridian Archer 1200 vehicle barriers for special events, funded by ARPA money to be determined by Council, and a $77,368 landscaping contract with Herrera Landscape & Snow Removal. Discussion items include the Sustain Evanston Business Incentive Program, a new small business recovery fund, outdoor dining in non-traditional public spaces, and the Evanston Thrives retail plan.
- Recommendation to City Council to purchase 60 Meridian Archer 1200 vehicle barriers, 1 Beam Gate and accessories for $612,821.84, funded by ARPA money to be determined by City Council
- Contract with Herrera Landscape & Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for $77,368 for 2023 Great Merchant Grants Program and business district landscaping (RFP 23-13)
- Discussion of Sustain Evanston Business Incentive Program guidelines, eligibility and incentives, with an approved FY 2023 budget of $250,000.00
- Discussion of creating and funding the Evanston Small Business Recovery and Growth Fund using American Rescue Plan Act funds
- Discussion of pricing and allowed public spaces for outdoor dining, and first draft review of the Evanston Thrives Retail District Action Plan
Finance and Budget Committee
The Finance and Budget Committee is reviewing Resolution 19-R-23, which would let the City pay for FY 2023 Capital Improvement Plan projects and reimburse itself from a later 2023 General Obligation bond issuance of up to $17,706,000. Staff recommends the committee recommend adoption to the City Council. The memo also notes the 2022 General Fund surplus is now projected at roughly $24–$25 million, and that the committee may discuss using reserves to reduce or delay the bond, cover Police and Fire wage increases, pension increases, negative fund balances, and animal shelter overages. The item was discussed March 14 without a quorum, prompting this special meeting.
- Resolution 19-R-23: reimburse up to $17,706,000 in FY 2023 CIP spending from a 2023 GO bond issuance
- Largest listed projects include Animal Shelter Renovations ($2,360,000), Oakton Corridor Traffic Calming ($3,150,000), and 2023 Water Main Replacement ($2,988,000)
- 2022 General Fund surplus revised to about $24–$25 million, up from a $14.1 million projection made in October 2022
- Possible alternative uses of surplus: reduce or delay the bond, Police and Fire wage increases, pension increases, Insurance Fund transfer, animal shelter overage
- Approval of February 14, 2023 meeting minutes
Housing & Community Development Committee
The Housing & Community Development Committee is deciding whether to approve the 2022 Consolidated Annual Performance Evaluation Report (CAPER) and recommend it to City Council, and whether to recommend the final 2023 Action Plan for federal CDBG, HOME, and ESG funds. The CAPER covers how Evanston spent $2,254,687 in HUD entitlement funds and program income in 2022. The 2023 Action Plan totals $2,249,270 in 2023 entitlement funds and 2022 program income. The committee will also discuss affordable housing considerations.
- Approval of the 2022 CAPER, covering $1,695,926 in CDBG, $388,724 in HOME, and $154,945 in ESG funds received in FY2022
- Recommendation of the final 2023 Action Plan totaling $2,249,270, including $1,727,448 for CDBG, $372,768 for HOME, and $149,054 for ESG
- 2023 Action Plan shifts: Affordable Housing down 9.96% to $655,310; Homelessness up 5.53% to $308,175; Livable Communities down 3.81% to $654,076; Public Services down 7.35% to $259,117; Administration up 0.68% to $373,537
- Public comment period on the CAPER ran March 6–21, 2023; one comment received via Twitter about arts funding
- Discussion item on Affordable Housing Considerations
Evanston Arts Council
The Evanston Arts Council meets March 21, 2023 to review two Special Project Funds applications, each requesting $1,000: a Meals on Wheels mural on Simpson Street and an Art Encounter "Evanston Women's History Mural Project" on a CTA wall downtown. The agenda also includes approval of the February 14, 2023 minutes, a public art update, and communications items. The Cultural Fund application deadline of April 1 is noted, with a call for judge recommendations.
- Special Project Funds application: Meals on Wheels mural on the west exterior wall of its Simpson Street building, requesting $1,000
- Special Project Funds application: Art Encounter's Evanston Women's History Mural Project on a CTA wall downtown, requesting $1,000
- Approval of the February 14, 2023 Arts Council meeting minutes
- Cultural Fund applications close April 1; judge recommendations still needed
- Public art update scheduled
Reparations Committee
The Evanston Reparations Committee meets virtually on March 16, 2023, to consider an amendment to the Local Reparations Restorative Housing Program and the development of a Cash Payment Program. The agenda also includes a call to order, an ancestral acknowledgement, public comment, and adjournment. No dollar amounts, specific amendments, or program details are stated in the agenda.
- Amendment to the Local Reparations Restorative Housing Program
- Development of a Cash Payment Program
- Public comment period
- Ancestral Acknowledgement read at the start of the meeting
Parks and Recreation Board
The Evanston Parks and Recreation Board meets March 16, 2023 at the Ecology Center, 2024 McCormick Blvd. The board will vote on approving minutes of the Planning & Development Committee meeting of March 13, 2023, and will discuss staff information on resurfacing 14 courts at Bent Park (2), Burnham Shores (2), James Park (6), and Robert Crown (4) for tennis and pickleball programming. No decisions on the court resurfacing are scheduled; it is listed for discussion only. Some agenda text appears garbled or placeholder (e.g., 'KDJDJDEJR', 'GFKGF'), and the attached court information is not included in the supplied document.
- Vote on approval of March 13, 2023 Planning & Development Committee minutes
- Discussion of resurfacing 14 courts: Bent Park (2), Burnham Shores (2), James Park (6), Robert Crown (4)
- Court resurfacing to be considered for tennis and pickleball programming
- Meeting held at Ecology Center, 2024 McCormick Blvd., 7:00 PM
- Public comment period on the agenda
Equity and Empowerment Commission
The Equity and Empowerment Commission is reviewing the Evanston Equity Scorecard, a tool it created to evaluate projects, policies, and practices through an equity lens. The agenda describes how the scorecard is meant to be used: a city project lead fills out project information, three commission members conduct an independent review, and the commission votes on a final recommendation that is submitted with materials to city leadership and the City Council. The document lists ten criteria covering stakeholder engagement, inequities, root causes, impacts, accessibility, funding, accountability, and success measures. No specific projects, contracts, dollar amounts, or votes are listed in this agenda.
- Scorecard is intended for use on new project development, policy or ordinance drafting, housing development, changes to land use and zoning, budget allocations, public subsidies, tax abatements, strategic planning, and community engagement design
- Process: project lead submits the form to [email protected]; three EEC members review independently and results go to the next EEC meeting for a vote
- Ten review criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, positive equity impacts, alternative approaches, accessibility, feasibility, community accountability, and success indicators
- Final recommendation options are Strongly Support, Support with Modifications, Neutral / More Information Needed, or Do Not Support
- No specific project, contract, dollar amount, or ordinance is named in this agenda
M/W/EBE Development Committee Virtual
Evanston's Minority, Women & Evanston Business Enterprise (M/W/EBE) Development Committee meets virtually on March 15, 2023. The committee will vote on a letter of support for the Rebuilding Exchange's proposal to partner with Northwestern University on the Rebuild Ryan Field Project, and will continue discussing a draft M/W/EBE vendor compliance form and its 2023 work plan. Staff will present an M/W/EBE and LEP tracking report.
- Vote on a letter of support for the Rebuilding Exchange's proposal to partner with Northwestern University on the Rebuild Ryan Field Project, which the letter says has goals of 2,900 jobs and 35% of construction contracts to local, women, and people of color business enterprises
- Continued discussion of the MBE Data and Draft MWEBE Compliance Form (Vendor Affidavit of MWEBE Status)
- Staff report on M/W/EBE and LEP tracking, including RFP 22-53 Material Testing Services at $200,000 awarded to Interra, Inc. (Task 1: $65,000) and Evanston Municipal Storage Facility Phase 1 at $717,550 awarded to G.A. Johnson & Sons
- Anchor Procurement NLC update
- MWEBE Committee 2023 Work Plan updates
Public Safety Civil Service Commission
The Evanston Public Safety Civil Service Commission meets March 15, 2023 at 2:00 PM in Room 2404 of the Lorraine H. Morton Civic Center. The agenda lists approval of minutes from the 2/6/2023 regular meeting and a closed session for firefighter interviews. No specific decisions, contracts, or dollar amounts are listed in the agenda text.
- Closed session for firefighter interviews
- Approval of minutes from the 2/6/2023 regular meeting
- Meeting held at Lorraine H. Morton Civic Center Rm 2404 at 2:00 PM
Finance and Budget Committee
The Finance and Budget Committee is discussing a financial forecasting model and a preliminary FY 2022 General Fund surplus now estimated at $24-25 million, up from an earlier $14.1 million projection. The committee will vote on Resolution 19-R-23, which would authorize up to $17,706,000 in FY 2023 Capital Improvement Plan payments to be reimbursed by a later 2023 General Obligation bond issuance. Staff recommends the committee review the resolution and recommend adoption to the City Council. The committee will also discuss pensions and a TIF surplus referral.
- Resolution 19-R-23: authorize up to $17,706,000 in CIP payments for reimbursement by 2023 GO bonds, including $3,150,000 for Oakton Corridor traffic calming and $2,360,000 for Animal Shelter renovations
- Preliminary FY 2022 General Fund surplus estimated at $24-25 million, up from $14.1 million projected in October 2022
- Potential uses of surplus include reducing or delaying the CIP bond, covering higher Police and Fire wage increases (about $3.5 million, with $1.7 million for Police approved), and covering the animal shelter overage ($1.5 million approved)
- Discussion of a multi-year financial forecasting model for the General Fund
- Pension discussion and a TIF surplus referral
Preservation Commission
The Evanston Preservation Commission meets March 14, 2023, to decide three Certificates of Appropriateness for exterior work on landmark and historic-district homes, and to take action on revised Rules and Procedures. It will also discuss its Fiscal Year 2022 Annual Report and approve minutes from February 15, 2023. No final votes are scheduled for the annual report discussion.
- 2306 Harrison Street (23PRES-0010): Hauser Architects seek approval to demolish a 1978 rear addition and build a new two-and-one-half story addition, plus alter west-elevation windows
- 1139 Sheridan Road (23PRES-0021): Brad Lightner seeks approval to remove a raised patio and 2-car garage, build a mudroom and a new detached 2-story Accessory Dwelling Unit (ADU), and add a pergola, deck, fireplace, and plunge pool
- 630 Central Street (23PRES-0022): Mike Hauser seeks approval to replace 22 wood casement windows with Marvin Ultimate clad wood windows, salvaging the originals
- Rules and Procedures: Commission to take action on written changes discussed February 15, 2023, per Article 10
- Annual Report: Discussion (no vote) on the Preservation Commission's Fiscal Year 2022 Annual Report
Planning & Development Committee
The Planning & Development Committee is reviewing three zoning items: a special use permit and major variations for outdoor storage at the Home Depot at 2201 Oakton Street, and two ordinances for a 5-story mixed-use building and a religious institution at 1801-1815 Church Street. The Land Use Commission recommends approval for the Home Depot request and the 1811-1815 Church Street project, but recommends denial of the religious institution special use at 1801-1805 Church Street. The committee will also approve minutes from its February 27, 2023 meeting.
- Ordinance 26-O-23: Special Use Permit for outdoor storage and open sales at 2201 Oakton Street (Home Depot), with major variations for front-yard location and no screening
- Ordinance 34-O-23: Special Use and Major Variations for a religious institution at 1801-1805 Church Street; Land Use Commission recommends denial
- Ordinance 35-O-23: Major Variations for a new 5-story mixed-use building with ground-floor retail, 44 dwelling units, 46 vehicle parking, and 26 bike spaces at 1811-1815 Church Street
- Approval of minutes from the February 27, 2023 Planning & Development Committee meeting
City Council
Evanston's City Council meets March 13, 2023, with committee sessions starting at 5:00pm and 6:00pm before the full Council convenes at 7:00pm. The agenda includes a discussion on prioritizing unallocated American Rescue Plan Act (ARPA) funds, plus a consent agenda of contracts, purchases, and ordinances. Notable items include a $1,757,266 contract for the Twiggs Park Skate Park, a $418,688.20 purchase of five electric vans, a salt spreader body, and a boat, and liquor license increases for two businesses. Several items involve sole-source purchases requiring a two-thirds vote.
- Discussion on prioritizing unallocated ARPA funds (account 170.99.1700.55251)
- Contract with Hacienda Landscaping for Twiggs Park Skate Park (Bid 23-03) at $1,757,266
- Purchase of five electric vans, one salt spreader body, and one boat totaling $418,688.20
- Ordinance 28-O-23 authorizing sale of City-owned property at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School District No. 202
- Ordinance 36-O-23 to increase Class D liquor licenses from 69 to 70 for Soul & Smoke, 1601 Payne Street
Administration & Public Works Committee
The Administration & Public Works Committee is meeting to act on a consent calendar of contracts, purchases, and ordinances, most recommended by staff for City Council approval. Major items include a $1,757,266 contract with Hacienda Landscaping for the Twiggs Park Skate Park and $418,688.20 in vehicle and equipment purchases. The committee will also consider liquor license increases for two businesses and a land sale to Evanston Township High School District 202.
- Twiggs Park Skate Park contract with Hacienda Landscaping Inc. for $1,757,266.00 (Bid 23-03)
- Purchase of five electric vans, one salt spreader body, and one boat totaling $418,688.20 from Currie Motors, Lindco Equipment Sales, and Gage Marine
- Sole-source CAD software renewal with CentralSquare Technologies for $93,898.05 and server migration with Superion, LLC for $25,350.00
- Ordinance 28-O-23 authorizing sale of City-owned property at 1739 Brown Avenue and 1319 McDaniel Avenue to Evanston Township High School District 202
- Ordinance 36-O-23 to increase Class D liquor licenses from 69 to 70 for Soul & Smoke, 1601 Payne Street; Ordinance 37-O-23 to increase Class F-3 licenses from zero to one for Bookends and Beginnings, 1620 Orrington Avenue
Utilities Commission
The Evanston Utilities Commission meets remotely on March 10, 2023, to review February 13, 2023 meeting minutes and hear public comment. The agenda includes staff reports on utility reliability, water and sewer capital projects, and CARP implementation, plus unfinished business on PFAS in drinking water, rooftop solar on city buildings, and heat pumps. New business covers a citywide building decarbonization policy and city procurement process issues. The meeting is held remotely under a Governor J.B. Pritzker executive order, with public comment available by phone or video rather than in person.
- New business: Citywide Building Decarbonization Policy
- New business: City procurement process issues
- Unfinished business: PFAS in drinking water
- Unfinished business: Update on Rooftop Solar on City Buildings
- News of interest: Natural gas and electricity rate increases
Social Services Committee
The Social Services Committee meets March 9, 2023 to discuss the application and report review process for agencies requesting City funds for case management and safety net services. A staff memo outlines proposed changes, including a standardized summary form, a possible working group, and a possible scoring rubric. The meeting is held remotely under pandemic rules, with public comment by phone, video, or written submission. No funding votes are scheduled; the item is listed for discussion.
- Discussion of the application and review process for case management and safety net services (no vote scheduled)
- Staff proposes SSC approve a standardized application summary/report form
- Staff proposes SSC consider nominating a working group to review applications after the hearing meeting
- Staff proposes SSC consider creating a rubric or scoring model for reviewing deliverables
- Staff proposes extending the review process with an additional meeting before allocation votes
Referrals Committee
The Evanston Referrals Committee meets March 9, 2023 to approve its Feb 23 minutes and review the list of referrals made to date, selecting which to prioritize for scheduling. The Feb 23 minutes show Mayor Biss and Councilmember Revelle present, Councilmember Suffredin absent, and one item (Line 72) referred to the Human Services Committee for its March meeting. No specific referrals or dollar amounts are listed in the agenda itself.
- Approval of Feb 23, 2023 Referrals Committee minutes
- Review and scheduling of referrals made to date (list available online)
- Feb 23 minutes: Line 72 referred to Human Services Committee for March meeting
- Feb 23 minutes approved 2-0 on a recorded vote
Human Services Committee
Evanston's Human Services Committee meets March 6, 2023 to vote on an ordinance amending Dog Beach regulations and to accept a police complaints and comments report. It will also discuss tabling the Fair Workweek Ordinance until May 1, 2023. The agenda also includes approval of minutes and public comment.
- Ordinance 25-O-23 amending City Code 7-11-8 'Regulations of Dog Beach'; $125 for signage from the General Fund – Beaches/Safety Equipment (100.30.3080.65090), which has a FY23 budget of $2,200
- Review of Evanston Police Complaints and Comments Report, recommended to be accepted and placed on file
- Ordinance 24-O-23, Establishing Evanston's Fair Workweek Ordinance, recommended by Councilmember Reid, Mayor Biss, and staff to be tabled until the May 1, 2023 Human Services Committee meeting
- Approval of minutes from the February 6, 2023 regular meeting
Northwestern University-City Committee
The Northwestern University-City Committee meets remotely on March 2, 2023, to discuss the University's proposed demolition of existing structures and/or new construction on its current T1, T2, and U1 District properties. The agenda also covers other planning, land use, building, and zoning issues for those properties, plus neighborhood concerns and NU/Councilmember Walks and Knocks. The meeting is held remotely under a Governor's executive order, and residents may comment in writing or by phone/video rather than in person.
- University's proposed demolition of existing structures and/or new construction plans for current T1, T2, and U1 District properties
- Other planning, land use, building, and zoning issues for the University's T1, T2, and U1 District properties
- Neighborhood concerns, meetings, and NU/Councilmember Walks and Knocks
- Public comment available by written submission or by phone/video; no in-person comments due to public health concerns
Reparations Committee
The Evanston Reparations Committee is holding an in-person and virtual listening session at the Lorraine H. Morton Civic Center on March 2, 2023. The agenda lists amendments to the Restorative Housing Program as a discussion item, along with public comment. No votes, dollar amounts, or specific amendment details are included in the agenda text.
- Restorative Housing Program amendments listed for discussion
- Public comment listening session; virtual speakers must pre-register by 8:30 a.m. on March 2, 2023
- Meeting held at 2100 Ridge Avenue, 4th Floor, Parasol Room 4900, 9:00 AM
- Virtual attendance available via Zoom registration link
Citizen Police Review Commission
The Citizen Police Review Commission meets March 1, 2023 to approve minutes, adopt a rule limiting public comment to 25 minutes total and 5 minutes per speaker, discuss its powers and duties, and elect a chair for April 2023 through March 2024. The agenda also includes a closed executive session and public comment.
- Vote on adopting a public comment rule: 25 minutes total, 5 minutes per speaker, no ceding time
- Election of Commission Chair for April 2023 through March 2024
- Discussion of the Commission's powers and duties under City Code Title 2, Chapter 14, Section 5
- Approval of minutes from the February 1, 2023 meeting
- Executive session listed on the agenda
Planning & Development Committee
The Planning & Development Committee is meeting to approve minutes from its February 13 meeting and to vote on a Vacation Rental License for 1600 Monroe Street, Unit 1W. The committee will also discuss Ordinance 4-O-23, which would amend portions of Title 5, Chapter 2, "Lodging Establishments" of the City Code. The vacation rental item is for action; the ordinance discussion is for discussion only.
- Approval of a Vacation Rental License for 1600 Monroe Street, Unit 1W, a 6-unit building in the R3 Two-Family Residential District
- Discussion of Ordinance 4-O-23, Amending Portions of Title 5, Chapter 2, "Lodging Establishments" of the City Code
- Approval of minutes from the February 13, 2023 Planning & Development Committee meeting
City Council
Evanston City Council is meeting to act on a range of contracts, ordinances, and resolutions. The largest item is a $6,849,308.75 contract with CCC Holdings, Inc. for Evanston Animal Shelter construction, which staff notes is $1,500,000 over budget and would be covered by the General Fund cash balance unless another source is found. The agenda also includes a $500,000 ARPA funding request for a small/medium residential rental provider assistance program and several infrastructure contracts. Many items are on the consent agenda and are expected to be approved together without individual discussion.
- Contract with CCC Holdings, Inc. for Evanston Animal Shelter construction: $6,849,308.75, $1,500,000 over budget
- Contract with Hoerr Construction, Inc. for 2023 CIPP Sewer Rehabilitation – Contract A: $537,687.50
- Contract with Greeley and Hansen, LLC for Service Center North Fuel Island Replacement engineering: $212,946.00
- Contract with Blinderman Construction Co., Inc. for Arrington Lakefront Lagoon Repairs: $129,550.00
- $500,000 in ARPA funds requested for Small/Medium Residential Rental Provider Assistance Program
Administration & Public Works Committee
The Administration & Public Works Committee meets Feb. 27, 2023, to vote on a consent calendar of contracts and payments, including payroll and bills, sewer rehabilitation, lakefront lagoon repairs, and a grant application for the Chicago Avenue Corridor. It will also discuss a draft lease with Jens Jensen Gardens. Most items are on the consent calendar for action; the Jens Jensen lease is for discussion only.
- Payroll and Bills List: payroll of $3,501,461.93 (Jan 30–Feb 12, 2023), Bills List $645,837.38 (FY2022) and $1,977,135.95 (FY2023)
- Contract with Greeley and Hansen, LLC for $212,946.00 for engineering services for the Evanston Service Center North Fuel Island Replacement (RFP 23-04)
- Contract with Hoerr Construction, Inc. for $537,687.50 for 2023 CIPP Sewer Rehabilitation – Contract A (Bid No. 23-05), with a requested full MWEBE waiver
- Contract with Blinderman Construction Co., Inc. for $129,550.00 for Arrington Lakefront Lagoon Repairs (Bid No. 23-12), with a requested full MWEBE waiver
- Resolution 18-R-23 to apply for STP Grant Funds for the Chicago Avenue Corridor Improvement Project; total remaining engineering and construction costs estimated at $14,711,730, with the City responsible for $2,942,346
Referrals Committee
The Evanston Referrals Committee meets on February 23, 2023 to approve its January 26 minutes and review the list of referrals made to date, selecting which to prioritize for scheduling. The agenda is largely procedural; no specific referrals, dollar amounts, or ordinances are listed for decision at this meeting. The attached January 26 minutes show the committee referred two items (Line 70 and Line 71) to Planning and Development.
- Approval of the Referrals Committee minutes of January 26
- Review and scheduling of referrals made to date, with committee members selecting which to prioritize
- January 26 minutes: Line 70 referred to Planning and Development for discussion before the end of the second quarter of 2023
- January 26 minutes: Line 71 referred to Planning and Development to be heard in early February
- January 26 minutes approved 2-0 on a recorded vote (Mayor Biss, Councilmember Revelle present; Councilmember Suffredin absent)
Economic Development Committee
The Economic Development Committee meets Feb. 22, 2023 to vote on draft RFPs for an independent economic impact study and community engagement process tied to Northwestern University's Ryan Field rebuild, funded from the City Manager's $150,000 contingency account. The committee will also discuss Ordinance 2-O-23, which would prohibit cashless establishments in Evanston, and receive an update on the Evanston Thrives Retail District Action Plan.
- Vote on draft RFP 23-19 for a Ryan Field Rebuild Economic Impact Study, funded by $150,000 from City Manager's contingency account 100.15.1525.68205
- Draft RFP 23-30 for community engagement with Central Street businesses, Ryan Field neighbors, and 7th Ward residents, with findings due July 31, 2023
- Discussion of Ordinance 2-O-23 creating Title 12 "Consumer Protections" Chapter 1, prohibiting cashless establishments
- Evanston Thrives Retail District Action Plan update
- Approval of minutes from the January 25, 2023 meeting
Housing & Community Development Committee
The Housing & Community Development Committee meets to discuss potential updates to the City's Residential Landlord Tenant Ordinance (RLTO), including possible Just Cause eviction provisions, relocation assistance, and changes to fees and notice periods. The committee will also discuss the Inclusionary Housing Ordinance and vote on the 5th ward Alley Paving Selection. Annual reports from the Metropolitan Tenants Organization and Community Partners for Affordable Housing are also on the agenda.
- Discussion of potential changes to the Landlord Tenant Ordinance, including limiting late fees to $10 for monthly rent of $1000 or less and 5% for rents over $1000
- Discussion of Inclusionary Housing Ordinance review and updates
- Vote to approve the 5th ward Alley Paving Selection
- Metropolitan Tenants Organization (MTO) 2022 annual report
- Community Partners for Affordable Housing (CPAH) 2022 annual report
M/W/D/EBE Development Committee
The M/W/D/EBE Development Committee meets Feb. 21, 2024 to approve October 2023 minutes, hear staff reports on M/W/D/EBE tracking and LEP compliance, and discuss the Rebuilding Exchange partnership with Northwestern's Ryan Field project. The committee will also review its 2024 meeting calendar and work plan updates. The Dec. 20, 2023 meeting had no quorum, so no votes were taken then.
- Rebuilding Exchange seeks $250,000 TIF investment to expand its Evanston workforce training space by 6,500 sq ft
- Ryan Field project goal: 10% of construction hours by Evanston residents, about 50 placements over 30 months
- BID 23-55 Ecology Center Renovation, $2,318,999, with 24.2% M/W/D/EBE participation
- BID 23-58 Service Center North Fuel Island Replacement, $1,577,362, awarded to Stenstrom Petroleum Services Group; M/W/D/EBE goal waived
- LEP Penalty Fund balance $92,328.61 as of Feb. 9, 2024
Public Safety Civil Service Commission
The Evanston Public Safety Civil Service Commission meets on February 17, 2023 to approve minutes from its January 27, 2023 meeting and to discuss and affirm the 2023 entry-level police officer recruitment process. The agenda lists no contracts, ordinances, or dollar amounts. The meeting is scheduled for 10:00 AM and is accessible online via Google Meet.
- Approval of 1/27/2023 meeting minutes
- Discussion and affirmation of the 2023 entry-level police officer recruitment process
Equity and Empowerment Commission
The Evanston Equity and Empowerment Commission is introducing the Evanston Equity Scorecard, a tool for evaluating projects, policies, and practices through an equity lens. The agenda describes how the scorecard would be used: a city project lead completes a project information form, three commission members conduct an independent review, and the commission votes on a final recommendation that is submitted with materials to leadership, boards and commissions, City Council, the Mayor, and the City Manager. The document lists ten scorecard criteria covering stakeholder engagement, inequities, root causes, adverse impacts, positive impacts, alternatives, accessibility, feasibility, accountability, and success indicators. No specific projects, contracts, dollar amounts, or votes are listed in this agenda.
- Introduction of the Evanston Equity Scorecard, a tool for evaluating projects, policies, and practices through an equity lens
- Scorecard review process: project lead submits a form to [email protected]; three EEC members review independently; final recommendation approved by EEC vote
- Scorecard applies to areas including housing development, land use and zoning changes, budget allocations, public subsidies, and tax abatements
- Ten criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, accessibility, feasibility, and success indicators
- Final recommendation options: Strongly Support, Support with Modifications, Neutral / More Information Needed, or Do Not Support
Equity and Empowerment Commission
The Evanston Equity and Empowerment Commission is introducing the Evanston Equity Scorecard, a tool for evaluating projects, policies, and practices through an equity lens. The agenda describes how the Scorecard is meant to be used by City program and project leaders and reviewed by three assigned Commission members, with a final recommendation approved by a vote of the Commission. The document is a blank template and process description; no specific projects, votes, dollar amounts, or decisions are recorded in the supplied agenda.
- Equity Scorecard intended for use in referrals for City Council consideration
- Scorecard covers areas including housing development, land use and zoning changes, budget allocations, public subsidies, and tax abatements
- Process assigns three Commission members to independently review each scorecard
- Final scorecard recommendation approved by a vote of the Equity and Empowerment Commission
- Scorecard criteria include stakeholder engagement, identification of inequities, root causes, adverse impacts, and success indicators
Parks and Recreation Board
The Evanston Parks and Recreation Board meets on February 16, 2023 at the Ecology Center, 2024 McCormick Blvd. The board will discuss proposed changes to the "City Beaches and Boat Ramps" code, a grass/turf field fee increase, and resurfacing of tennis courts. The agenda also includes public comment, approval of prior meeting minutes, staff reports, and board comments. No votes or dollar amounts are specified in the agenda text.
- Proposed changes to "City Beaches and Boat Ramps" code
- Grass / turf field fee increase discussed
- Resurfacing of tennis courts discussed
- Public comment period included
- Approval of minutes of regular meeting
Preservation Commission
The Preservation Commission will review three Certificates of Appropriateness for exterior changes to landmark properties: a two-story addition to an accessory dwelling unit at 1218 Forest Ave., demolition and construction of a rear addition at 2306 Harrison Street, and window and door replacements at 1030 Dempster Street. The Commission will also discuss zero waste policies, its 2023 work plan, rules and procedures, the Illinois Statewide Historic Preservation Plan, and the Harley Lyman Clarke Mansion. No final votes are scheduled for the discussion items.
- 1218 Forest Ave. (Lakeshore Historic District): Certificate of Appropriateness for a two-story addition to an existing detached accessory dwelling unit and ground-floor garage
- 2306 Harrison Street: Certificate of Appropriateness to demolish a single-story rear addition and construct a two-and-one-half story addition, plus alter west elevation fenestration
- 1030 Dempster Street (Ridge Historic District): Certificate of Appropriateness to replace windows, french doors, and entry doors with clad wood and fiberglass alternatives
- Discussion (no vote): Zero Waste policies, 2023 annual work plan, Rules and Procedures changes, Illinois Statewide Historic Preservation Plan, and the Harley Lyman Clarke Mansion at 2603 Sheridan Road
- Approval of January 10, 2023 meeting minutes
M/W/EBE Development Committee -Virtual
The M/W/EBE Development Committee meets virtually to consider Ordinance 18-O-23, which would amend City Code Section 1-17-1 to add Disadvantaged Business Enterprise (DBE) to the city's minority, women, and Evanston business enterprise rules and apply the existing 'commercially useful function' requirement to MBE, WBE, and DBE firms. The committee will also review its 2023 work plan, a draft compliance/data form, and staff tracking reports on M/W/EBE and local employment participation. The agenda includes approval of the January 18, 2023 minutes and a press release item under new business.
- Ordinance 18-O-23 amending City Code 1-17-1 to add Disadvantaged Business Enterprise (DBE) and apply 'commercially useful function' rules to MBE/WBE/DBE firms
- City goal of awarding not less than 25% of contract awards to MBE, WBE, DBE, and EBE businesses, with a 3% EBE utilization goal
- Draft M/W/EBE Compliance/Data Form status update
- Staff reports: 2023 M/W/EBE tracking sheet and LEP 2022 update
- New business: ELM Press Release Bryant O.C. Wallace
Evanston Arts Council
The Evanston Arts Council meets to review a Special Project Grant application from Performance in Place Theatre Co. for its 'At Home in Evanston' project, and to discuss moving monthly meetings to the third Tuesday. The council will also hear updates on public art, the Cultural Fund Grant timeline, and the annual Lakefront Arts Festival proposal. A vote on changing the meeting schedule was tabled until all members can be consulted.
- Special Project Grant request: $1,000 from Performance in Place Theatre Co. for 'At Home in Evanston'
- Proposal to move monthly Arts Council meetings to the third Tuesday; vote tabled 7-0
- 2023 Cultural Fund Grant: $58,250 total available, maximum grant $4,000
- Public art updates: Noyes Sculpture site search, repairs to murals on Foster St and South Blvd, and 'Signs' installation moved to Twiggs Park
- New Arts Council member Yancey Hughes introduced
Finance and Budget Committee
Evanston's Finance and Budget Committee meets Feb. 14, 2023 to hear a presentation on financial inclusion and updates on the city's multi-year financial model, pension contribution study, and debt planning. The agenda also includes approval of the January 10, 2023 minutes. No votes on new spending or ordinances are scheduled; the pension and debt items are listed as discussion topics.
- Discussion: Ameya Pawar presentation on financial inclusion
- Discussion: Multi-year financial model update from the chair
- Discussion: Pension contribution study update
- Discussion: Debt planning update
- Approval of January 10, 2023 meeting minutes
Administration & Public Works Committee
Evanston's Administration & Public Works Committee meets Feb. 13, 2023 to act on a consent calendar of contracts, purchases, and resolutions. Items include a $98,000 contract with Hunden Strategic Partners for an independent Ryan Field Rebuild Economic Impact Study, a $207,000 demolition contract, and a $997,205 water plant roof project. The committee will also consider payroll and bills totaling several million dollars and several sole-source agreements.
- $98,000 contract with Hunden Strategic Partners for an independent Ryan Field Rebuild Economic Impact Study, paid from a $150,000 contingency account
- $207,000 contract with Wreckcon Specs, LLC for demolition of the Emerson/Jackson Site (Bid No. 22-63)
- $997,205 contract with Garland/DBS for 2023 Water Plant Roof Improvements
- Rescind prior award to G&M Trucking and award a three-year, $150,000 granular materials contract to G & L Contractors
- $130,489.84 single-source purchase from SHI International Corp for Beyond Trust software, part of a $310,815.88 three-year commitment
City Council
Evanston City Council meets Feb. 13, 2023, to act on a consent agenda of contracts and purchases and to discuss several special orders. Notable items include a $98,000 contract with Hunden Strategic Partners for an independent Ryan Field rebuild economic impact study, a $207,000 demolition contract for the Emerson/Jackson site, and a $997,205 water plant roof project. The council will also discuss the future use of 2603 Sheridan Road (Harley Clarke Mansion) and consider an ordinance amending lodging establishment rules.
- Contract with Hunden Strategic Partners for a Ryan Field rebuild economic impact study, not to exceed $98,000
- Contract award to Wreckcon Specs, LLC for $207,000 for demolition/deconstruction of the Emerson/Jackson Site (Bid No. 22-63)
- Contract with Garland/DBS for 2023 Water Plant Roof Improvements at $997,205.00
- Discussion on the use of 2603 Sheridan Road, known as Harley Clarke Mansion
- Ordinance 4-O-23 amending Title 5, Chapter 2, 'Lodging Establishments' of the City Code
Planning & Development Committee
The Planning & Development Committee is discussing Ordinance 4-O-23, which would replace the City's Lodging Establishment license with a Shared Housing Provider license. The change would require annual licensing and inspections for shared housing like rooming houses, dorms, and apartment hotels, and set a $500 annual fee with penalties up to $750 per offense. The committee will also vote on minutes from its January 23, 2023 meeting. No final decision on the ordinance is scheduled at this meeting.
- Ordinance 4-O-23 would create a Shared Housing Provider license, replacing the Lodging Establishment license
- Proposed $500 annual license fee and penalties up to $750 per offense
- Annual inspections and license renewal required for shared housing
- City Manager could deny or revoke licenses for life safety violations or persistent issues
- Minutes from January 23, 2023 meeting up for approval, including a prior 7-0 vote on acquiring 2404 Ridge Avenue through eminent domain at an appraised value of $19,000
Utilities Commission
The Evanston Utilities Commission meets remotely on February 10, 2023, with public comment available by phone or video rather than in person. The agenda includes staff reports on utility reliability and water/sewer capital projects, plus continued discussion of PFAS in drinking water, low income solar grants, ComEd collaboration, and rooftop solar on City buildings. New business includes a presentation on a potential microgrid in the 5th Ward and discussion of ground source or water-main source heat pumps.
- Presentation on a potential microgrid in the 5th Ward from a Northwestern Energy and Sustainability Fellowship
- Staff report on monthly utility reliability: electric outages, basement backups, water main breaks, service repairs
- Staff report on Water & sewer fund capital improvement project status
- Unfinished business on PFAS in drinking water and a Low Income Solar Grant
- Discussion of ground source or water-main source heat pumps and City procurement process issues
Referrals Committee
The Evanston Referrals Committee meets on February 9, 2023, to approve minutes from its January 26 meeting and to review the list of referrals made to date. Members will select which referrals to prioritize for scheduling. The agenda is largely procedural; no specific referrals, dollar amounts, or ordinances are named in the supplied document.
- Approval of the Referrals Committee minutes of January 26
- Review and scheduling of referrals made to date, with members selecting which to prioritize
- January 26 minutes show two items (Line 70 and Line 71) referred to Planning and Development, both approved 2-0
Public Safety Civil Service Commission
The Evanston Public Safety Civil Service Commission meets on February 6, 2023 at 2:00 PM at the Lorraine H. Morton Civic Center, Room 2402. The agenda lists approval of minutes from the January 27, 2023 regular meeting and a closed session for firefighter interviews. No other substantive items are listed.
- Closed session for firefighter interviews
- Approval of minutes from the January 27, 2023 regular meeting
Human Services Committee
Evanston's Human Services Committee meets Feb. 6, 2023 to act on a slate of ordinances and resolutions, including a Fair Workweek Ordinance, final language for a Retail Single Use Bag Tax, and rules allowing cannabis smoking establishments. The committee will also consider a Bird City Illinois resolution, changes to the weeds and animal codes, and parade parkway rules. Items for discussion include the feasibility of re-establishing the ECHO mobile health program, and the committee will review the Evanston Police Complaints and Comments Report.
- Ordinance 24-O-23 establishing Evanston's Fair Workweek Ordinance, recommended by Councilmember Reid, Mayor Biss, and staff
- Ordinance 1-O-23 creating Section 3-2-22 'Retail Single Use Bag Tax' — committee to approve final language for City Council
- Ordinances 20-O-23 and 21-O-23 to allow cannabis smoking establishments by amending cannabis definitions and the Clean Air Act – Smoking
- Ordinance 22-O-23 to allow roosters for educational purposes under Title 9, Chapter 4, Section 5 'Certain Animals Prohibited'
- Ordinance 23-O-23 extending Fourth of July Parade Parkway Regulations to all parades in Evanston
Reparations Committee
The Evanston Reparations Committee meets Feb. 2, 2023 to approve December and January meeting minutes, discuss a contract extension with CPAH and direction to staff on Ancestor Recipients, and recap City Council's motion to transfer an additional $3 million from the Real Estate Transfer Tax to the Reparations Fund. The committee will also consider draft job postings for a Construction Project Manager and Restorative Housing Program Administrator, and vote on holding quarterly listening sessions and changing its meeting time. Several items are procedural, including approval of minutes and accepting reports on file.
- Recap of City Council motion to transfer an additional $3 million from the City's Real Estate Transfer Tax to the Reparations Fund (Resolutions 125-R-22 and 120-R-22)
- Approval of a contract extension with CPAH and direction to staff regarding Ancestor Recipients
- Consideration of draft job postings for a Construction Project Manager and Restorative Housing Program Administrator
- Vote on approval to hold quarterly Reparations Committee listening sessions
- Approval of the committee's meeting time based on a feedback survey (68 responses; 50% preferred 6 p.m.)
Citizen Police Review Commission
The Citizen Police Review Commission meets Feb. 1, 2023 to vote on whether three completed Evanston Police Department internal investigations were complete, thorough, objective and fair. The cases are Complaint Register #21-06, Complaint Register #22-01, and Department Inquiry #22-03. The Commission will also discuss proposed recommendations to the Police Chief and may convene into executive session.
- Review of Complaint Register #21-06, a 2021 crash at Ridge and Greenwood involving an off-duty officer and a 15-year-old bicyclist; prior review sent it back for further review
- Review of Complaint Register #22-01, held over from the Dec. 7, 2022 meeting
- Review of Department Inquiry #22-03
- Discussion of proposed recommendations to the Police Chief
- Possible motion to convene into executive session
Public Safety Civil Service Commission
The Evanston Public Safety Civil Service Commission meets Friday, January 27, 2023 at 9:30 AM. The agenda includes introducing new HR Specialist Lourdes Tamayo, approving minutes from the December 29, 2022 regular meeting, and a closed session for firefighter interviews. The meeting is otherwise procedural.
- Introduction of new HR Specialist Lourdes Tamayo
- Approval of minutes from the 12-29-2022 regular meeting
- Closed session for firefighter interviews
Referrals Committee
Evanston's Referrals Committee meets Jan. 26, 2023 to approve its Jan. 13 minutes and review the list of referrals made to date, selecting which ones to prioritize for scheduling. The agenda does not name specific referrals or dollar amounts. The attached Jan. 13 minutes show the committee approved scheduling seven referral lines (63-69) to bodies including Human Services, APW, and the Environment Board.
- Review and scheduling of referrals made to date; committee selects which to prioritize
- Approval of Referrals Committee minutes of January 13
- Jan. 13 minutes: Line 63 referred by Councilmember Revelle, heard by Human Services in Q1 2023 (approved 3-0)
- Jan. 13 minutes: Line 64 referred by Councilmember Harris, heard at Human Services within Q1 2023 (approved 2-0)
- Jan. 13 minutes: Line 65 referred by City Manager Stowe to APW, no later than end of February (approved 3-0)
911 - Emergency Telephone System Board
The Evanston Emergency Telephone System Board meets Jan. 26, 2023 to approve minutes, hear an update on Fire Department infrastructure, and vote on a $39,487.67 Chicago Communications quote for a beachfront radio system for Fire Department and lifeguard operations. The board will also vote on the 2022 Annual Financial Report for the Illinois Office of the Statewide 9-1-1 Administrator and discuss CESSA progress. The next regular meeting is March 23, 2023.
- Approval of a $39,487.67 Chicago Communications quote for a beachfront radio system upgrade for Fire Department/lifeguard operations, including a repeater at the Water treatment center and 30 XPR3300e portable radios
- Approval of the 2022 Annual Financial Report for the Illinois Office of the Statewide 9-1-1 Administrator
- Update on Fire Department infrastructure upgrade, previously estimated for completion in early 2023
- CESSA (Community Emergency Services and Supports Act) progress update for discussion
- Approval of minutes from the September 22, 2022 regular meeting
Economic Development Committee
The Economic Development Committee meets Jan. 25, 2023 to consider recommending a $47,300 contract with Glantz Design for website and logo work on the Legacy Business Program, and to vote on $58,100 in ARPA funds for Mather's eMerge workforce program. Members will also discuss a 2023-2025 Economic Development Work Plan. The agenda also includes approval of Nov. 30, 2022 minutes and public comment.
- Contract with Glantz Design, 1881 Oak Ave Suite 300, Evanston, for Legacy Business Program website and logo design, $47,300 (RFP 22-59)
- Legacy Business Program FY 2023 budget is $100,000, all remaining
- $58,100 in American Rescue Plan Act funds proposed for Mather's eMerge workforce program, to be matched by Mather
- Discussion of framework for the 2023-2025 Economic Development Work Plan
- Approval of minutes from November 30, 2022
City Council
The Evanston City Council meets Monday, January 23, 2023, to act on a consent agenda of contracts, purchases, and resolutions, and to discuss an ARPA funding update. Items include buying six Chevrolet Bolt EVs, a sole-source purchase of fire breathing apparatus, a demolition contract, and a parking lease at 525 Church Street. The agenda also includes an ordinance amending the city code on alcohol and cannabis offenses, and a resolution authorizing eminent domain for property at 2404 Ridge Avenue.
- Purchase of six Chevrolet Bolt EVs from Currie Motors for $183,678.60
- Sole-source purchase of Self-Contained Breathing Apparatus from Municipal Emergency Services for $472,635.00
- Demolition contract with Wreckon Specs, LLC for the Emerson/Jackson Site at $214,500
- Resolution 3-R-23 for a multi-year parking lease with Zoe Life Evanston Labs Owner, LLC for 100 spaces at 525 Church Street
- Resolution 1-R-23 authorizing acquisition of 2404 Ridge Avenue through eminent domain
Planning & Development Committee
The Planning & Development Committee meets Jan. 23, 2023 to consider Resolution 1-R-23, which would authorize the City Council to acquire about 320 square feet of property at 2404 Ridge Avenue through eminent domain. Staff say the City has used the alley portion for garbage and recycling pickup for over 30 years and that attempts to buy it or obtain an easement failed. The committee will also vote on minutes from its Dec. 12, 2022 meeting.
- Resolution 1-R-23: authorizes eminent domain to acquire roughly 320 square feet of an alley portion at 2404 Ridge Avenue
- Staff cite over 30 years of City garbage and recycling pickup use and a need to grade the land to mitigate flooding
- Staff say a formal easement agreement and an offer to purchase the 320 square feet were unsuccessful
- Approval of minutes from the Dec. 12, 2022 Planning & Development Committee meeting
Administration & Public Works Committee
The Administration & Public Works Committee meets Jan. 23, 2023, to review a consent calendar of spending and contract items for City Council action. Votes include a $6,186,860.31 payroll and bills list, six electric vehicles for $183,678.60, and $472,635.00 in fire breathing apparatus. The committee will also discuss an animal shelter update and a referral to change public electric vehicle charging fees.
- Payroll and bills list totaling $6,186,860.31 for periods ending Jan. 24, 2023
- Purchase of six Chevrolet Bolt EVs from Currie Motors for $183,678.60
- Sole-source purchase of Self-Contained Breathing Apparatus from Municipal Emergency Services for $472,635.00
- Contract with G.A. Johnson & Sons for Evanston Municipal Storage Facility Phase 1 at $717,550
- Sole-source contract with Hunden Strategic Partners for a Ryan Field economic impact study, not to exceed $68,000
Social Services Committee
The Social Services Committee is discussing funding guidelines for FY2023 public services and is set to act on allocation recommendations for case management and safety net services. Staff estimates a $1,650,000 Community Development Block Grant, with 15% (about $247,500) for public services, plus $736,373 from the City's Human Services Fund. The committee will also consider proposed category splits: 30% for case management (~$295,000), 50% for safety net (~$492,000), and 20% for support services (~$197,000).
- FY2023 CDBG estimated at $1,650,000; 15% (~$247,500) proposed for public services
- City committed $736,373 from FY2023 Human Services Fund
- Proposed allocation: 30% case management (~$295,000), 50% safety net (~$492,000), 20% support services (~$197,000)
- Action item: FY2023 Case Management & Safety Net Services Allocation Recommendations
- Discussion item: Funding Guidelines for FY2023 Public Services
Parks and Recreation Board
The Evanston Parks and Recreation Board meets on January 19, 2023, to discuss sport affiliate group applications, a grass/turf field fee schedule, and a dog beach opening update with a possible ordinance amendment. Staff will also report on summer camp, the Evanston Park Foundation, and capital improvement projects including Larimer Park, Beck Park, and shoreline repairs. The board may vote to approve minutes of its previous regular meeting; no final decisions on the discussion items are listed on the agenda.
- Grass/turf field fee schedule under discussion
- Dog beach opening update and possible ordinance amendment
- Sport affiliate group applications
- Public meetings on Larimer Park renovations (Jan 18, Nichols Middle School) and shoreline repairs (Mar 2)
- Requests for proposals for Arrington Lagoon and Skate Park
M/W/EBE Development Committee - Virtual
The M/W/EBE Development Committee meets virtually on January 18, 2023 to consider Ordinance 125-O-21, which would amend City Code Section 1-17-1 to add Disadvantaged Business Enterprise (DBE) certification and apply 'commercially useful function' requirements to minority- and women-owned businesses. The committee will also hear guest introductions, staff reports on workforce and M/W/EBE tracking, and new business items including a demolition/deconstruction RFP and state reports on revenue and prevailing wage. The agenda also includes approval of the November 16, 2022 minutes and updates to the committee's 2023 work plan.
- Ordinance 125-O-21 to amend City Code 1-17-1 adding Disadvantaged Business Enterprise (DBE) — for action
- Demolition or Deconstruction RFP project sent back to APW 1/23/23
- Report of State of IL Concerning Revenue Public Act 102-0265
- Report of State of IL Prevailing Wage Act (820 ILCS 130/)
- Approval of November 16, 2022 minutes and MWEBE Committee 2023 Work Plan updates
Housing & Community Development Committee
The Housing & Community Development Committee meets to vote on a staff recommendation of $4,000,000 in gap financing for a Housing Opportunity Development Corporation mixed-use project at 1805-1815 Church Street that would include 44 affordable housing units and about 3,500 square feet of retail/commercial space. The committee will also vote on a definition of small/medium landlords for assistance, hear an overview of the Landlord Tenant Ordinance, and receive an update on CDBG housing rehab loan forgiveness. The meeting is held virtually on Zoom.
- Staff recommends $4,000,000 for the HODC project at 1805-1815 Church: $1,000,000 from the Affordable Housing Fund and $3,000,000 in West Evanston TIF funding
- Project would provide 44 affordable units at 30%, 50%, and 60% AMI, plus about 3,500 square feet of ground-floor commercial/retail space
- Vote on a Small/Medium Landlord Definition for Assistance
- Landlord Tenant Ordinance overview (for discussion)
- Update on CDBG Housing Rehab Loan Forgiveness (for discussion)
Utilities Commission
The Evanston Utilities Commission holds its regular meeting on Friday, January 13, 2023, at 7:15 AM, conducted remotely under a state executive order with public comment available by phone or video. The agenda includes approval of December 9, 2022 minutes, staff reports on monthly utility reliability (electric outages, basement backups, water main breaks, service repairs) and water/sewer capital project status, plus continued discussion of several ongoing items. Unfinished business covers CARP implementation, a Low Income Solar Grant, ComEd collaboration, PFAS in drinking water, rooftop solar on City buildings, and a possible subcommittee structure; new business raises City procurement process issues.
- Staff report on monthly utility reliability: electric system outages, basement backups, water main breaks, service repairs
- Water & sewer fund capital improvement project status
- Unfinished business: CARP Implementation
- Unfinished business: Low Income Solar Grant
- Unfinished business: PFAS in drinking water; ComEd collaboration; rooftop solar on City buildings; potential UC subcommittees
Referrals Committee
The Evanston Referrals Committee meets Friday, January 13, 2023 at 11:00 AM to approve minutes from its December 8, 2022 meeting and to review the list of referrals made to date, selecting which ones to prioritize for scheduling. The December 8 minutes show Mayor Biss and Councilmembers Revelle and Suffredin present, approving prior minutes 3-0 and referring two items (Line 61 to Rules, Line 62 to Equity and Empowerment). The agenda itself lists no specific ordinances, contracts, or dollar amounts.
- Approval of the December 8, 2022 Referrals Committee minutes
- Review and scheduling of referrals made to date, with committee selecting which to prioritize
- December 8 minutes: Line 61 referred to Rules for the next meeting, approved 3-0
- December 8 minutes: Line 62 referred to Equity and Empowerment for the next meeting, approved 3-0
Citizen Police Review Commission
The Citizen Police Review Commission meets Jan. 11, 2023, to review Complaint Register #22-01, an internal investigation into a March 24, 2022 encounter at the Davis Street train station. Staff recommends the Commission find the completed investigation complete, thorough, objective and fair; the complaint was held from the Dec. 7, 2022 meeting. The Commission will also discuss proposed recommendations to the Police Chief and select training topics for commissioners, and may convene into executive session on personnel matters.
- Review of Complaint Register #22-01, held over from Dec. 7, 2022; staff recommends finding the internal investigation complete, thorough, objective and fair
- Complaint stems from a March 24, 2022 call at the Davis Street train station near the 1600 block of Benson Avenue involving a flyer posted by a CTA employee
- Patrol Sergeant, Patrol Commander and Deputy Chief each found the accused officer did not violate Rules 1, 2, 18 and 20 and recommended no further action
- Discussion and possible modification of proposed recommendations from the CPRC to the Police Chief
- Selection of commissioner training topics proposed by Commander Glew, including Body Worn Camera Act and policy, Officer Bill of Rights, Lexipol policy, and implicit bias training
Finance and Budget Committee
The Evanston Finance & Budget Committee meets Tuesday, January 10, 2023, at the Morton Civic Center to discuss the 5th Ward School & Fleetwood Jourdain and the committee's 2023 work plan, and to reconsider its 2023 meeting dates. The agenda also includes approval of the December 13, 2022 meeting minutes and public comment. The attached December minutes show the committee previously discussed 2022 GO bond spending and approved its 2023 calendar 7-0.
- Discussion of the 5th Ward School & Fleetwood Jourdain
- Finance & Budget Committee Work Plan covering financial updates, long-term modeling, pension analysis, debt planning, and capital budgeting
- Reconsideration of 2023 Finance & Budget Committee meeting dates
- Approval of the December 13, 2022 meeting minutes
- December minutes: staff reported roughly $4 million spent, about $1.5 million of contracts pending, and about $3.7 million rolled into the 2023 budget, totaling about $9.2 million of the original 2022 GO bond proposal
Evanston Arts Council
The Evanston Arts Council meets virtually on January 10, 2023, to approve its 2023 meeting calendar and December 13, 2022 minutes, and to discuss a website update and an arts mixer. The agenda also includes public art items on the Noyes Sculpture and repairs, plus a posting for a part-time Cultural Arts Coordinator. No funding votes or public hearings are scheduled.
- Approval of the 2023 Arts Council meeting calendar (second Tuesday monthly, 6:30 p.m.)
- Approval of December 13, 2022 meeting minutes
- Discussion of a website update and an arts mixer
- Public art items: Noyes Sculpture and repairs
- Cultural Arts Coordinator job posting: part-time, $32.78–$45.89/hour, about 15 hours/week
Preservation Commission
The Evanston Preservation Commission meets Jan. 10, 2023, to consider Certificates of Appropriateness for four residential projects in local historic districts or landmarks, including demolition and additions. The commission will also vote on 2023 officers, approve December meeting minutes, and discuss rules and its annual work plan without voting. One continued case, 2211 Sherman Avenue, is requested to be withdrawn pending resubmission.
- 1705 Lincoln Street (Landmark): demolish a single-story rear addition and build a new single-story rear addition, plus minor fenestration changes
- 1713 Asbury Avenue (Ridge Historic District): replace selected wood windows with Renewal by Andersen Fibrex windows
- 1720 Wesley Avenue (Ridge Historic District): demolish a single-story addition and attached garage, construct a new two-story south addition
- 1940 Orrington Avenue (Northeast Historic District): add two dormers and alter the rear roof form
- 2211 Sherman Avenue (Northeast Historic District): applicant requests withdrawal pending resubmission; continued from Nov. 8, 2022
City Council
Evanston's City Council meets January 9, 2023, with a Planning & Development Committee cancelled and an Administration & Public Works Committee starting at 5:00pm. The consent agenda includes a $950,000 purchase of real property at 729-739 Howard Street, several liquor license increases, and multiple construction and services contracts. A Fifth Ward School/Community Center update is scheduled for discussion.
- Resolution 5-R-23: purchase of real property at 729-739 Howard Street for $950,000 from the Howard Ridge TIF
- Contract with Bodala, LLC for interior renovations at Lovelace Park Field House for $221,905
- Contract with Wreckon Specs, LLC for demolition at the Emerson/Jackson Site for $214,500
- Ordinance 10-O-23: authorize borrowing up to $12,500,000 from the IEPA Public Water Supply Loan Program for the 30-inch Transmission Main Rehabilitation
- Ordinances 5-O-23, 6-O-23, and 7-O-23: increase Class D liquor licenses for Hokkaido Ramen and Fonda, and add a Class C-1 license for Hotel Orrington
Administration & Public Works Committee
Evanston's Administration & Public Works Committee meets Jan. 9, 2023 to review a consent calendar of contracts and spending, plus several items for consideration and discussion. The committee will consider a resolution authorizing the City Manager to buy property at 729-739 Howard Street for $950,000, and three ordinances adding liquor licenses. It will also discuss electric vehicle charging fees and a lease amendment for the Harley Clarke Mansion at 2603 Sheridan Road. Most consent items are contract approvals and payments recommended by staff.
- Resolution 5-R-23: purchase of real property at 729-739 Howard Street for $950,000 from the Howard Ridge TIF
- Contract with Bodala, LLC, DBA Central Rug and Carpet for Lovelace Park Field House interior renovations, $221,905.00
- Contract with Wreckon Specs, LLC for demolition/deconstruction of the Emerson/Jackson Site, $214,500
- Contract with Stantec Consulting Services Inc. for the Standpipe Water Quality Study, $129,590.00
- Ordinances 5-O-23, 6-O-23, and 7-O-23 increasing Class D and Class C-1 liquor licenses for Hokkaido Ramen, Fonda, and Hotel Orrington
Reparations Committee
The Evanston Reparations Committee meets Jan. 5, 2023 to recap City Council action on transferring an additional $3 million to the Reparations Fund, review a survey on meeting times, and consider draft job descriptions for the Restorative Housing Program. The committee will also vote on accepting a Finance Department response on fund transparency and the December 2022 donation report. Public testimonials and comment are on the agenda.
- Recap of City Council motion to transfer an additional $3 million from the Real Estate Transfer Tax to the Reparations Fund
- Resolution 120-R-22 would direct up to $1 million per year for ten years from the Graduated Real Estate Transfer Tax on sales over $1.5 million to the Reparations Fund
- Resolution 125-R-22 would transfer $2 million from the General Fund Reserve to the Reparations Fund
- Review of draft job postings for a Construction Project Manager and a Restorative Housing Program Administrator
- Vote to accept and place on file the Finance Department's response on Reparations Fund transparency and the December 2022 donation report
Human Services Committee
The Human Services Committee meets Jan. 3, 2023 to act on a police report about ending distribution of arrest names and addresses in the Daily Crime Bulletin, and to discuss amending city ordinances to allow cannabis consumption establishments. Members will also discuss Fourth of July Parade Parkway regulations and a 'No-mow May' proposal to let residents skip early-spring lawn mowing. Most items are for discussion or acceptance, not final decisions.
- Vote to accept and place on file a police report on ending distribution of the Daily Crime Bulletin portion listing names and addresses of arrested persons
- Discussion of amending Zoning Ordinance 6-4-11-10 and Clean Air Ordinance 8-18-1 to allow cannabis consumption establishments, with revenue intended for the Reparations Fund
- Discussion of City Code 7-2-9(B)(1) on Fourth of July Parade Parkway regulations
- Discussion of a 'No-mow May' program letting residents skip lawn mowing in early spring