Grand Ledge public meetings in 2021

Board of Cemetery Trustees

The Board of Cemetery Trustees will review the agenda and previous minutes from October 2021. The meeting includes a discussion regarding the cleaning of the Civil War cannon.

• Discussion regarding cleaning the Civil War cannon

City Council

The Grand Ledge City Council will hold a Committee of the Whole session to discuss 2022-2023 priorities, followed by a regular meeting with public hearings and votes on several items. Key actions include adopting an apportionment plan, a Parks and Recreation Master Plan, and submitting funding applications for wastewater and water system improvements. The council will also consider new business items like vacating an alley, creating special assessment districts, and purchasing equipment.

• Public hearing and ordinance adopting an Apportionment Plan
• Resolution to adopt the 2022-2026 Parks and Recreation Master Plan
• Resolutions to submit funding applications for wastewater treatment plant and iron removal plant improvements
• Resolution to vacate a portion of the alleyway between Orchard and Halbert streets
• Resolutions to initiate special assessment districts for Meadow Woods East Phase 4 storm sewer and street lights

The Grand Ledge City Council unanimously adopted the 2022-2026 Parks and Recreation Master Plan, which was recommended by the Parks and Recreation Commission and based on over 900 survey responses. The council also approved several other items, including an apportionment plan, a sidewalk café easement extension, and resolutions to apply for state funding for wastewater and water infrastructure improvements. Additionally, the council introduced an ordinance to ban polycyclic aromatic hydrocarbons and set a public hearing for January 10, 2022.

• Adopted 2022-2026 Parks and Recreation Master Plan (unanimous)
• Adopted Ordinance #594 adopting an Apportionment Plan (unanimous)
• Extended Sidewalk Café Easement and License Agreement with Abraham Bridge Street, LLC for 3 years (unanimous)
• Introduced ordinance to ban polycyclic aromatic hydrocarbons, set public hearing for Jan 10, 2022 (6-1, Gillespie nay)
• Adopted Resolution #74 to submit Intent to Apply for state funding for wastewater treatment plant improvements (unanimous)
• Adopted Resolution #75 to submit Intent to Apply for state funding for iron removal plant replacement (unanimous)
• Vacated portion of alleyway between Orchard and Halbert streets (unanimous)
• Initiated special assessment districts for Meadow Woods East Phase 4 storm sewer and street lights (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission held a routine meeting, approving the agenda, prior minutes, and the 2022 meeting schedule. They also received the monthly financial statement and heard updates on park projects, including a proposed $134,000 grant for baseball field expansions. No substantive policy decisions were made.

• Approved meeting agenda (unanimous)
• Approved October 28, 2021 minutes (unanimous)
• Received financial statement and placed on file (unanimous)
• Adopted 2022 meeting schedule (unanimous)

Downtown Development Authority

The Grand Ledge Downtown Development Authority will hold its regular December meeting, where the main items are a discussion of the Bridge Street Plaza development proposal from Booth Enterprises Inc. and setting the 2022 meeting schedule. The board will also review committee and staff reports, including financial statements.

• Bridge Street Plaza Development discussion with Booth Enterprises Inc.
• 2022-2023 Board Priorities discussion
• 2022 Meeting Schedule approval
• Approval of November 10, 2021 informational and regular meeting minutes
• Financial transactions and bills review

The Downtown Development Authority unanimously approved including the initial draft of a development agreement for Bridge Street Plaza in the due diligence budget, after Booth Enterprises presented updated plans. The board also adopted 2022-2023 priorities, approved the 2022 meeting schedule, and acknowledged financial transactions of $2,232.85.

• Approved agenda as presented (unanimous)
• Approved November 10, 2021 minutes (unanimous)
• Acknowledged payment of financial transactions and bills totaling $2,232.85 (unanimous)
• Accepted and placed on file monthly financial statements (unanimous)
• Included initial draft of development agreement for Bridge Street Plaza in due diligence budget (unanimous)
• Adopted 2022-2023 Board Priorities (unanimous)
• Approved 2022 meeting schedule (unanimous)

Planning Commission

The Grand Ledge Planning Commission is meeting to approve its 2021 annual report and 2022 work plan for submission to the City Council, as well as its 2022 meeting schedule. The agenda also includes routine items like approving the October 7, 2021 minutes and hearing the zoning administrator's report. No public hearings or new development proposals are scheduled for this meeting.

• Approval of 2021 Annual Report and 2022 Work Plan for City Council submission
• Approval of 2022 meeting schedule (first Thursday monthly at 7 p.m.)
• Approval of October 7, 2021 meeting minutes
• Zoning Administrator's report (no items listed)

The Planning Commission unanimously approved the 2021 Annual Report and 2022 Work Plan for submission to the City Council, as required by the Michigan Planning Enabling Act. They also approved the 2022 meeting schedule, moving the July meeting from the 7th to the 14th and the September meeting from the 1st to the 8th. No other substantive decisions were made; the meeting was largely procedural.

• Approved 2021 Annual Report and 2022 Work Plan for City Council submission (unanimous)
• Approved 2022 meeting schedule with July and September date changes (unanimous)

City Council

The City Council will discuss a motion to purchase a Caterpillar Compact Track Loader and a contract for building maintenance services. The agenda also includes an ordinance to amend recreational vehicle storage rules and a public hearing regarding the Five-Year Parks and Recreation Master Plan.

• Motion to order a 2022 Caterpillar Compact Track Loader
• Resolution to approve Building Maintenance Services Contract with Myers Plumbing & Heating, Inc.
• Public hearing for the Five-Year Parks and Recreation Master Plan
• Ordinance amending zoning for storage of recreational vehicles
• Motion to introduce an ordinance adopting an Apportionment Plan

The Grand Ledge City Council unanimously adopted Ordinance #593, amending the zoning code regarding the storage of recreational vehicles and related definitions. The council also approved a building maintenance services contract with Myers Plumbing & Heating, Inc., and ordered a 2022 Caterpillar Compact Track Loader for purchase in Fiscal Year 2023. A public hearing was held on the Five-Year Parks and Recreation Master Plan, and a public hearing was set for December 13, 2021, on an ordinance adopting an Apportionment Plan.

Downtown Development Authority

The Grand Ledge Downtown Development Authority will hold a regular meeting to approve the agenda and minutes, receive committee and staff reports, and discuss unfinished business including the Bridge Street Plaza development and the 2022-2023 priorities. The meeting is a hybrid in-person/online session.

• Bridge Street Plaza Development discussion
• 2022-2023 Priorities discussion
• Approval of October 13, 2021 minutes
• Financial transactions and bills review
• Monthly financial statement review

The Downtown Development Authority unanimously approved allocating up to $20,000 for preliminary work on the Bridge Street Plaza development, including title, survey, and utility work. The board also approved the agenda, minutes, financial transactions and bills ($5,048.21), and monthly financial statements. A formal proposal from Tim Booth is expected at the December meeting.

• Approved up to $20,000 for Bridge Street Plaza preliminary work (unanimous)
• Approved November 10, 2021 agenda (unanimous)
• Approved October 13, 2021 minutes (unanimous)
• Acknowledged payment of financial transactions and bills totaling $5,048.21 (unanimous)
• Accepted and placed on file monthly financial statements (unanimous)

Local Development Finance Authority

The Local Development Finance Authority is holding an informational meeting to review the city's audited financial statements for the year ended June 30, 2021. The report shows the LDFA's fund balance fell from $156,034 to $76,042, with expenditures exceeding revenues by $79,992. The agenda includes roll call, pledge of allegiance, and public comment, but no votes or decisions are scheduled.

• LDFA fund balance decreased $79,992 in FY2021, from $156,034 to $76,042
• Total LDFA revenues were $140,051, including $44,877 in taxes and $75,000 intergovernmental
• LDFA expenditures totaled $220,043, including $182,843 for community and economic development
• LDFA holds $16,540 in cash and $75,000 due from other governmental units
• LDFA long-term debt: $76,804 in general obligation bonds, including 2016 Capital Improvement Refunding Bonds

The Local Development Financing Authority held an informational meeting to present the Fiscal Year 2021 Audit, as required by Public Act 57 of 2018. The audit was presented by Finance Director David Pawley and discussed by the Authority. No formal decisions were made; the meeting was informational only.

• Adjourned the informational meeting at 4:33 p.m. (moved by Mulder, seconded by Lantz)

Downtown Development Authority

The Downtown Development Authority is holding an informational meeting to review its audited financial statements for the fiscal year ending June 30, 2021. The agenda includes roll call, pledge, and public comment, but the main item is the presentation of the financial report.

• Net position of $2,020,651 as of June 30, 2021
• Outstanding general obligation bonds of $656,943, with annual payments through 2025
• Total revenues of $1,004,319, including $924,363 in taxes
• Total expenditures of $878,880, including $536,063 for community and economic development
• Capital assets net of depreciation at $2,091,626

The Downtown Development Authority held an informational meeting where Finance Director Pawley reviewed the audit compiled by Maner Costerisan. No formal decisions were made; the meeting was adjourned at 6:15 PM.

City Council

The Grand Ledge City Council will hold public hearings on an ordinance to relax recreational vehicle storage rules and on a proposed conditional transfer of territory from Oneida Charter Township. They will also consider designating a special assessment district for Petoskey Dr. street lights, setting a hearing for the Parks and Recreation Master Plan, approving an intergovernmental agreement with DeWitt, and considering a bid to purchase 411 W. South St. The meeting includes routine consent agenda, staff reports, and a closed session.

• Public hearing on ordinance amending zoning for recreational vehicle storage (Chapter 46, Sections 46-4 and 46-67)
• Public hearing on conditional transfer of territory from Oneida Charter Township under Act 425
• Resolution to designate Petoskey Dr. Phase 1 Street Lights Special Assessment District
• Resolution to approve restated intergovernmental agreement with City of DeWitt and Charter Township of DeWitt for building services
• Consider bid from Tanner Builders to purchase 411 W. South St.

The Grand Ledge City Council held public hearings and unanimously approved an ordinance allowing recreational vehicle parking in side and rear yards, a conditional transfer of territory from Oneida Charter Township, and a resolution establishing a street lights special assessment district. They also accepted a bid from Tanner Builders to purchase 411 W. South St. and set a public hearing for the Five-Year Parks and Recreation Master Plan.

• Approved ordinance allowing up to two recreational vehicles in side/rear yards, set back 5 ft from lot line (unanimous)
• Approved conditional transfer of territory from Oneida Charter Township under Act 425 (unanimous)
• Adopted Resolution #69 of 2021 establishing Petoskey Dr. Phase 1 Street Lights Special Assessment District (unanimous)
• Set public hearing for Five-Year Parks and Recreation Master Plan on Nov. 22, 2021 (unanimous)
• Adopted Resolution #70 of 2021 approving amended intergovernmental agreement with DeWitt for building services (unanimous)
• Accepted Tanner Builders' bid to purchase 411 W. South St. (unanimous)
• Approved consent agenda including financial transactions, minutes, and Christmas parade (unanimous)
• Moved into closed session to consider attorney correspondence (unanimous)

City Council

The Grand Ledge City Council is holding a special meeting to consider setting a public hearing for November 8, 2021, on a proposed Cooperative Development Agreement with Oneida Charter Township. The agreement would allow conditional transfer of territory from the township to the city under Act 425, enabling property owners to request city water and sewer services. The council may vote on scheduling the hearing but will not act on the agreement itself at this meeting.

• Motion to set public hearing for Nov. 8, 2021, on Cooperative Development Agreement with Oneida Charter Township
• Agreement involves conditional transfer of territory under Act 425 of 1984
• Territory includes sections 1, 2, 3, 10, 11, 12, 13, 14, and 15 (except South ½ of Section 15) in Oneida Township, Eaton County
• Transfers would allow property owners to receive city water or sanitary sewer service
• Public hearing scheduled for 7:30 p.m. at City Hall, 310 Greenwood St.

The Grand Ledge City Council held a special meeting and unanimously voted to schedule a public hearing for November 8, 2021, regarding a Cooperative Development Agreement with Oneida Charter Township. No other substantive decisions were made; the meeting was procedural and adjourned at 4:06 p.m.

• Set public hearing for Nov. 8, 2021 on Cooperative Development Agreement with Oneida Charter Township (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission will hold a public hearing on October 28, 2021, to receive input on the Draft 2022-2026 Parks and Recreation Master Plan. The meeting will also include staff reports on monthly financial statements and park updates.

• Public Hearing: Draft 2022-2026 Parks and Recreation Master Plan
• Review of Monthly Financial Statements for Parks & Recreation Fund
• Update on playground equipment installation and Memorial Tree Trail cleaning
• Discussion regarding Island Park Bridge debt service

The commission unanimously approved sending the draft 2022-2026 Parks and Recreation Master Plan to City Council for consideration. The plan, developed with input from a public survey, will ultimately be submitted to state agencies by February 1, 2022. No public comments were received on the draft. The commission also approved the agenda, prior minutes, and the monthly financial statement.

• Approved sending draft 2022-2026 Parks and Recreation Master Plan to City Council (unanimous)
• Approved October 28, 2021 agenda (unanimous)
• Approved September 23, 2021 minutes (unanimous)
• Approved monthly financial statement as presented (unanimous)

Board of Cemetery Trustees

The Board of Cemetery Trustees will meet to discuss the cleaning of the Civil War cannon. The meeting also includes a staff report from the Public Works Superintendent.

• Discussion regarding the cleaning of the Civil War cannon
• Public Works Superintendent staff report

City Council

The City Council will hold a Committee of the Whole meeting to discuss 2022-2023 priorities. The regular meeting includes discussions on amending airport hangar leases and creating a new street light district.

• Resolution to increase lease payments for T-Hangars at Abrams Municipal Airport
• Resolution to create the Petoskey Dr. Phase 1 Street Lights Special Assessment District
• Resolution to approve C&D Hughes, Inc. bid for Fitzgerald Park Railroad Crossing Water Main
• Public hearing for ordinance amendments regarding recreational vehicle storage
• Approval of standard street lighting contract changes for Petoskey Dr.

The Grand Ledge City Council unanimously approved several items, including creating a special assessment district for Petoskey Dr. street lights, introducing a zoning ordinance to relax recreational vehicle storage rules, increasing T-hangar lease payments at Abrams Municipal Airport, and approving a bid for the Fitzgerald Park water main. In closed session, the council rated the city manager as 'exceeds expectations' and set his salary step to $135,000.

• Approved consent agenda including financial transactions, minutes, budget adjustments, and street lighting contract (unanimous)
• Adopted Resolution #66 creating Petoskey Dr. Phase 1 Street Lights Special Assessment District (unanimous)
• Introduced zoning ordinance amendment on recreational vehicle storage, set public hearing for Nov. 8 (unanimous)
• Adopted Resolution #67 increasing T-hangar lease payments at Abrams Municipal Airport (unanimous)
• Adopted Resolution #68 approving C&D Hughes, Inc. bid for Fitzgerald Park Railroad Crossing Water Main (unanimous)
• Rated city manager as 'exceeds expectations' in annual performance review (unanimous)
• Amended compensation plan setting Step 9 of Grade 1 at $135,000 effective after Oct. 25 (unanimous)

Downtown Development Authority

The Downtown Development Authority is meeting to discuss revised cost estimates for the Jaycee Park deck design, a 2022-2023 priorities schedule, and routine financial approvals. The board will also hear committee and staff reports.

• Revised cost estimate for Jaycee Park deck design engineering: $24,480 not-to-exceed
• 2022-2023 Priorities Schedule discussion
• Approval of August 11, 2021 minutes
• Financial transactions and bills review
• Economic Restructuring Committee report

The Downtown Development Authority approved revised cost estimates for the Jaycee Park deck design, not to exceed $24,480.00. The board also approved the agenda, minutes, financial transactions and bills of $615.40, and monthly financial statements. Discussion on the 2022-2023 priorities schedule was scheduled to begin in November.

• Approved revised cost estimates for Jaycee Park deck design, not to exceed $24,480.00 (unanimous)
• Approved October 13, 2021 agenda (unanimous)
• Approved August 11, 2021 minutes (unanimous)
• Acknowledged payment of financial transactions and bills totaling $615.40 (unanimous)
• Accepted and placed on file monthly financial statements (unanimous)

City Council

The Grand Ledge City Council will hold a regular meeting with several action items, including approving the site plan for Meadow Woods East Phase 5, a traffic control order, and receiving the FY 2021 audit. The agenda also includes routine consent items, staff reports, and a possible closed session. The meeting is open to the public with opportunities for comment.

• Approve site plan for Meadow Woods East Phase 5, contingent on Zoning Administrator's memo and Public Infrastructure Agreement
• Approve Traffic Control Order #2021-01
• Receive and file the Audit for Fiscal Year Ending 30 June 2021
• Approve consent agenda including financial transactions and bills totaling $601,276.74
• Move into closed session to consider attorney correspondence dated 08 October 2021

The Grand Ledge City Council approved the Meadow Woods East Phase 5 site plan, contingent on zoning conditions and a public infrastructure agreement. They also approved a traffic control order for Holbrook Elementary School, received the FY2021 audit, and adopted the 2022-2023 priorities meeting schedule. All motions passed unanimously.

• Approved Meadow Woods East Phase 5 site plan (unanimous)
• Approved Traffic Control Order #2021-01 (unanimous)
• Received FY2021 audit and placed on file (unanimous)
• Adopted 2022-2023 City Council Priorities meeting schedule (unanimous)
• Approved mayor's appointment of Tiffini Gee to Board of Cemetery Trustees (unanimous)
• Approved consent agenda (unanimous)
• Approved regular agenda (unanimous)
• Received and filed September 2021 staff reports (unanimous)

Planning Commission

The Grand Ledge Planning Commission will hold a public hearing and consider recommending approval of the site plan for Phase 5 of Meadow Woods Condominiums, a 30-unit final phase on 10.91 acres. They will also consider revised amendments to the Zoning Ordinance regulating recreational vehicle parking and storage in residential districts. The meeting includes routine items like approving the agenda and prior minutes.

• Public hearing and motion to recommend approval of site plan for Phase 5 of Meadow Woods Condominiums (30 units, 10.91 acres, east end of Bolton Farms Lane)
• Motion to recommend revised amendments to Zoning Ordinance Sections 46-4 and 46-67 to regulate parking/storage of recreational vehicles in residential districts
• Approval of September 2, 2021 meeting minutes
• Zoning Administrator's report

The Planning Commission unanimously recommended approval to the City Council of the site plan for Phase 5 of Meadow Woods Condominiums, which includes 30 units and completes the development. The recommendation includes conditions such as executing a public infrastructure agreement and ensuring street trees remain healthy. The Commission also unanimously recommended approval of amendments to zoning ordinance sections 46-4 and 46-67 to regulate recreational vehicle parking and storage, with a change from 'and' to 'or' in item 3.

• Recommended approval of Meadow Woods Condominiums Phase 5 site plan (30 units) to City Council (unanimous)
• Recommended approval of zoning ordinance amendments to Sections 46-4 and 46-67 regarding recreational vehicle parking and storage (unanimous)
• Approved October 7, 2021 agenda as presented (unanimous)
• Approved September 2, 2021 minutes with correction regarding attendance (unanimous)

City Council

The Grand Ledge City Council unanimously adopted Ordinance #591 amending exterior lighting regulations and Ordinance #592 allowing porches in residential setbacks without variances. It also approved lease agreements with Over the Ledge Theatre Company and J & K Catering, Inc., and established a Greenspace Memorial Bench fee. A draft ordinance to ban polycyclic aromatic hydrocarbons (PAHs) was referred to the Finance and Policy Committee for further study.

• Adopted Ordinance #591 amending Chapter 46, Section 46-11, Exterior Lighting.
• Adopted Ordinance #592 amending Chapter 46, Section 46-510, Porches in Residential Districts.
• Adopted Resolution #62 of 2021 approving a lease agreement with Over the Ledge Theatre Company for the Ledges Playhouse.
• Adopted Resolution #63 of 2021 approving an agreement with J & K Catering, Inc.
• Adopted Resolution #64 of 2021 establishing a Greenspace Memorial Bench fee.
• Referred the draft ordinance to ban polycyclic aromatic hydrocarbons (PAHs) to the Finance and Policy Committee.
• Approved the consent agenda including financial transactions, minutes, and event permits.
• Moved into closed session for attorney-client privileged correspondence.

Parks and Recreation Commission

The Parks and Recreation Commission unanimously approved the agenda, minutes, and financial statement, and scheduled a public hearing for October 28, 2021, to gather feedback on the draft 2022-2026 Parks & Recreation Master Plan. No other substantive decisions were made; new business was none.

• Approved September 23, 2021 agenda (unanimous)
• Approved August 25, 2021 minutes (unanimous)
• Received and filed monthly financial statement (unanimous)
• Scheduled public hearing on draft 2022-2026 Parks Master Plan for October 28, 2021 (unanimous)

City Council

The Grand Ledge City Council will hold a regular meeting with several discussion items and motions to set public hearings. Key items include a discussion on a resolution opposing polycyclic aromatic hydrocarbons (PAHs), a discussion on the 2021-2022 Eaton County Solid Waste Alternatives Grant Program Agreement, and motions to introduce ordinances on exterior lighting and porches in residential districts. The council will also set public hearings for a lease agreement with Over the Ledge Theatre Company and an agreement with J & K Catering, Inc. The meeting includes routine consent agenda items and staff reports.

• Discussion of resolution to oppose polycyclic aromatic hydrocarbons (PAHs)
• Discussion of 2021-2022 Eaton County Solid Waste Alternatives Grant Program Agreement
• Public hearing set for ordinance amending Chapter 46, Section 46-11, Exterior Lighting
• Public hearing set for ordinance amending Chapter 46, Section 46-510, Porches in Residential Districts
• Public hearing set for lease agreement with Over the Ledge Theatre Company for Ledges Playhouse

The Grand Ledge City Council unanimously adopted Resolution #60 of 2021 opposing polycyclic aromatic hydrocarbons (PAHs), amended to recommend the Governor, Michigan House, and Senate take action prohibiting PAHs. The council also approved the Eaton County Solid Waste Alternatives Grant Program agreement, amended to direct the Public Services and Facilities Committee to meet with Eaton County about managing the recycling center. Public hearings were set for September 27 on ordinances regarding exterior lighting, porches in residential districts, a lease with Over the Ledge Theatre Company, and an agreement with J & K Catering. The meeting included a closed session for attorney-client privileged correspondence.

• Adopted Resolution #60 of 2021 opposing PAHs, amended to recommend state action (unanimous)
• Approved Resolution #61 of 2021 for the Eaton County Solid Waste Alternatives Grant Program, amended to direct committee to meet with Eaton County (unanimous)
• Set public hearing for Sept 27 on exterior lighting ordinance amendment (unanimous)
• Set public hearing for Sept 27 on porch setback ordinance amendment (unanimous)
• Set public hearing for Sept 27 on lease with Over the Ledge Theatre Company (unanimous)
• Set public hearing for Sept 27 on agreement with J & K Catering (unanimous)
• Approved consent agenda including financial transactions, minutes, and resolution for Hart Shootout Foundation (unanimous)
• Moved into closed session for attorney-client privileged correspondence (unanimous)

Abrams Municipal Airport Advisory Commission

The Abrams Municipal Airport Advisory Commission is meeting to discuss airport operations, including a taxiway/apron construction update, a new airport weather observation data system, and updates on grant opportunities. The agenda also includes approval of the March 2021 minutes and staff reports on finances, T-hangars, and the 2021 airport inspection.

• Taxiway/Apron Construction Update
• Airport/Weather OBS Data System
• Airport Capital Improvement Plan
• Grant Opportunities Update
• 2021 Airport Inspection Summary

The Abrams Municipal Airport Advisory Commission voted unanimously to remove the Airport Weather OBS Data System and not renew its contract with MDOT, citing that it is not required and rarely used. The commission also directed staff to prepare a Request for Proposals (RFP) for engineering services with MDOT guidance, and added future capital improvement projects to the Airport Capital Improvement Plan. The taxiway/apron construction project is tentatively scheduled to begin September 22, 2021, with October rent waived for tenants.

• Removed OBS Data System and did not renew MDOT contract (unanimous)
• Directed staff to prepare RFP for engineering services with MDOT (unanimous)
• Approved agenda as amended (unanimous)
• Approved March 2, 2021 minutes as amended (unanimous)
• Received and filed financial, T-hangar, and inspection reports (unanimous)

Planning Commission

The Planning Commission will hold public hearings regarding changes to outdoor lighting regulations, residential porch setbacks, and recreational vehicle storage rules. The commission will also vote on recommendations for these amendments.

• Public Hearing: Amendments to Section 46-11 to regulate outdoor lighting
• Public Hearing: Amendments to Section 46-510 to reduce setbacks for unenclosed porches in residential districts
• Public Hearing: Amendments to Sections 46-4 and 46-67 regarding recreational vehicle parking, storage, and definitions

The Grand Ledge Planning Commission held public hearings and unanimously recommended three zoning ordinance amendments to the City Council: regulating outdoor lighting (Section 46-11), reducing setbacks for unenclosed porches in residential districts (Section 46-510), and regulating recreational vehicle parking/storage (Sections 46-4 and 46-67). The RV amendment was modified to allow parking on public rights-of-way for up to 24 hours and to remove a separate provision. No public comments were made during the hearings.

• Recommended outdoor lighting ordinance amendment to City Council (unanimous)
• Recommended porch setback reduction amendment to City Council (unanimous)
• Amended RV ordinance to allow 24-hour parking on public rights-of-way, eliminating provision (7) (unanimous)
• Recommended RV parking/storage amendment as amended to City Council (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission voted unanimously to recommend to City Council that the greenspace model memorial bench fee be raised from $1,000 to $2,000 to account for increased costs. The Commission also approved sending the Goals and Objectives and the Action Plan of the Parks and Recreation Master Plan draft to City Council. The meeting was held online due to COVID-19, and all motions carried unanimously.

• Approved the August 25, 2021 meeting agenda unanimously.
• Approved the June 23, 2021 meeting minutes unanimously.
• Received and filed the monthly financial statement as presented.
• Accepted staff and Spicer Group recommendation to send Master Plan Goals and Objectives to City Council.
• Accepted staff and Spicer Group recommendation to send Master Plan Action Plan to City Council.
• Recommended to City Council raising the greenspace memorial bench fee from $1,000 to $2,000.

City Council

The City Council will hold a public hearing on amending the city code regarding noxious weeds and junk. The agenda also includes a resolution for the Petoskey Dr. Phase 1 Storm Sewer Special Assessment District and a discussion on prohibiting Polycyclic Aromatic Hydrocarbons (PAHS).

• Public hearing on amending City Code Chapter 16 (Noxious Weeds) and Chapter 28 (Junk)
• Resolution to confirm the Petoskey Dr. Phase 1 Storm Sewer Special Assessment District
• Discussion regarding the prohibition of Polycyclic Aromatic Hydrocarbons (PAHS)
• Review of June 2021 staff reports from Clerk, Finance, Police, and Planning and Zoning departments

The Grand Ledge City Council unanimously adopted Ordinance #590, amending city code on noxious weeds and junk, and Resolution #59 of 2021, establishing the Petoskey Dr. Phase 1 Storm Sewer Special Assessment District. The council also approved the consent agenda, regular agenda, and staff reports, and discussed a draft ordinance prohibiting PAHs.

• Adopted Ordinance #590 amending noxious weed and junk regulations (unanimous)
• Adopted Resolution #59 of 2021 establishing Petoskey Dr. Phase 1 Storm Sewer Special Assessment District (unanimous)
• Approved consent agenda including financial transactions and minutes (unanimous)
• Approved regular agenda (unanimous)
• Received and placed on file July 2021 staff reports (unanimous)

Downtown Development Authority

The provided document contains engineering and surveying cost estimates for the Jaycee Park Farmers Market project. The figures detail expenses for topographic surveys, preliminary design, construction engineering, and construction inspection.

• Construction engineering and inspection total estimated at $16,275.00
• Design and surveying tasks estimated at $14,480.00
• Preliminary layout includes concrete decks, retaining walls, and a lawn area at Jaycee Park

The Downtown Development Authority approved a $15,000 contract with ENG for design engineering of a deck structure at Jaycee Park, and referred the deck project to the Economic Restructuring Committee for further discussion and financial strategy. The board also referred shade element options for Bridge Street Plaza to the same committee. All motions were approved unanimously.

• Approved $15,000 design engineering contract for Jaycee Park deck (unanimous)
• Referred Jaycee Park deck project to Economic Restructuring Committee (unanimous)
• Referred Bridge Street Plaza shade elements to Economic Restructuring Committee (unanimous)
• Approved agenda as presented (unanimous)
• Approved June 9, 2021 minutes as presented (unanimous)
• Acknowledged payment of financial transactions and bills totaling $615.40 (unanimous)
• Accepted and placed on file monthly financial statements (unanimous)

City Council

The Grand Ledge City Council will hold a regular meeting with several action items. They will consider a resolution to create a special assessment district for the Petoskey Dr. Phase 1 storm sewer project, introduce an ordinance amending noxious weed and junk regulations, and consider bids from Westview Capital to purchase two city-owned properties. The council will also receive staff reports and may enter closed session to discuss attorney-client privileged correspondence.

• Resolution to create Petoskey Dr. Phase 1 Storm Sewer Special Assessment District
• Ordinance amending Chapter 16 (Noxious Weeds) and Chapter 28 (Junk) of City Code
• Consideration of bid from Westview Capital to purchase 208 High St.
• Consideration of bid from Westview Capital to purchase 308 Kennedy Pl.
• Closed session per Open Meetings Act for attorney-client privileged correspondence dated 03 Aug 2021

The Grand Ledge City Council unanimously accepted bids from Westview Capital to purchase 208 High St. and 308 Kennedy Pl. The council also created the Petoskey Dr. Phase 1 Storm Sewer Special Assessment District and set a public hearing for an ordinance amending noxious weed and junk regulations. Staff reports were received and filed, and the meeting moved into closed session for attorney-client privileged correspondence.

• Accepted Westview Capital bid to purchase 208 High St. (unanimous)
• Accepted Westview Capital bid to purchase 308 Kennedy Pl. (unanimous)
• Adopted Resolution #58 of 2021 creating Petoskey Dr. Phase 1 Storm Sewer Special Assessment District (unanimous)
• Introduced ordinance amending noxious weed and junk codes, set public hearing for Aug. 23, 2021 (unanimous)
• Approved consent agenda including financial transactions and July 26 minutes (unanimous)
• Received and filed July 2021 staff reports (unanimous)
• Moved into closed session for attorney-client privileged correspondence (unanimous)

City Council

The Grand Ledge City Council will hold a public hearing and consider an ordinance amending the Site Plan Review code, approve a professional services proposal for wastewater treatment plant expansion and sewer improvements, and adopt personnel policies under the American Rescue Plan Act. They will also vote on a bid for W. Main St. sanitary sewer repair and amend the fee schedule for the FY 2021-22 budget.

• Public hearing and ordinance on Site Plan Review (Chapter 46, Article I, Section 20)
• Resolution to approve Fishbeck proposal for Wastewater Treatment Plant Expansion and Sanitary Sewer Collection System Improvements
• Resolution to approve E.T. Mackenzie Co. bid for W. Main St. sanitary sewer repair
• Resolution to adopt personnel policies per American Rescue Plan Act
• Resolution to amend FY 2021-22 budget fee schedule (e.g., park rentals)

The Grand Ledge City Council unanimously approved a bid from E.T. MacKenzie Co. for emergency repair of the W. Main St. sanitary sewer, adopted Ordinance #589 amending site plan review requirements, and approved a Fishbeck proposal for wastewater treatment plant expansion engineering services. They also adopted personnel policies under the American Rescue Plan Act and approved the consent agenda.

• Approved consent agenda including financial transactions, minutes, and fee schedule amendment (unanimous)
• Adopted Ordinance #589 amending Site Plan Review to require Public Infrastructure Agreement (unanimous)
• Approved Resolution #55 of 2021 for Fishbeck engineering services for wastewater treatment plant expansion (unanimous)
• Adopted Resolution #56 of 2021 for personnel policies under the American Rescue Plan Act (unanimous)
• Approved Resolution #57 of 2021 for E.T. MacKenzie Co. bid for W. Main St. sanitary sewer repair (unanimous)

City Council

The Grand Ledge City Council is holding a regular meeting to consider consent agenda items, staff reports, and several property-related actions, including amending property disposition policies and considering bids to purchase two city-owned properties. The council will also introduce an ordinance amendment for site plan review and set a public hearing for July 26, 2021.

• Consider bids to purchase 208 High St. and 308 Kennedy Pl.
• Resolution to amend Priorities and Policies for Property Disposition
• Set public hearing for ordinance amending Site Plan Review (Chapter 46, Article I, Section 20)
• Approve consent agenda including financial transactions, minutes, and MML Workers' Comp Fund ballot
• Receive June 2021 staff reports from Manager's Office, Public Services, Assessing, and Building

The Grand Ledge City Council unanimously adopted Resolution #53 of 2021, amending the Priorities and Policies for Property Disposition to allow expanded construction timeframes and additional uses. The council then applied the revised policy to bids for 208 High St. and 308 Kennedy Pl., requiring both applicants to comply with the new rules. A public hearing was set for July 26 on a site plan review ordinance amendment requiring public infrastructure agreements.

• Adopted Resolution #53 of 2021 amending property disposition policies (unanimous)
• Required applicant for 208 High St. to comply with revised property disposition policies (unanimous)
• Required applicant for 308 Kennedy Pl. to comply with revised property disposition policies (3-1, Gillespie nay)
• Set public hearing for July 26 on site plan review ordinance amendment (unanimous)
• Approved consent agenda including financial transactions and minutes (unanimous)
• Approved regular agenda (unanimous)
• Received and filed June 2021 staff reports (unanimous)

Planning Commission

The Grand Ledge Planning Commission is reviewing a site plan for a storage building development at Union Street and Orchard Street in Eaton County. The agenda consists of engineering drawings prepared by Ziemnick Foster Engineering, LLC, issued for site plan review on June 10, 2021. The commission will consider the plans, which include demolition, site layout, landscaping, grading, utilities, and stormwater calculations.

• Storage building development at Union Street and Orchard Street
• Site plan review includes demolition and soil erosion control plan
• Landscape plan included in submission
• Grading and utility plan for the site
• Stormwater calculations provided

The Grand Ledge Planning Commission unanimously approved a site plan for a new 7,200 square foot storage building on a vacant parcel east of 620 N. Clinton Street, subject to conditions including a revised plan and other documentation. They also unanimously recommended approval of a zoning ordinance amendment to allow the city to require public infrastructure agreements for new development. The meeting was held via teleconference due to the COVID-19 pandemic.

• Approved the July 1, 2021 regular agenda unanimously.
• Approved the January 7, 2021 regular meeting minutes as presented unanimously.
• Approved the May 6, 2021 regular meeting minutes with a correction noting Councilman Mulder's absence, unanimously.
• Approved the site plan for a new storage building east of 620 N. Clinton Street, subject to conditions, unanimously.
• Recommended approval of a zoning ordinance amendment to allow public infrastructure agreements, unanimously.

City Council

The Grand Ledge City Council is meeting to approve the consent agenda, which includes financial transactions, meeting minutes, quarterly budget adjustments, and a revised Personnel Manual effective July 1, 2021. The agenda is largely procedural, with no major public hearings or rezonings listed.

• Approval of Fiscal Year 2021 quarterly budget adjustments
• Approval of City Personnel Manual Revision July 1, 2021
• Approval of June 14, 2021 City Council minutes and closed session minutes
• Approval of financial transactions and bills

The Grand Ledge City Council unanimously approved a contract with the Michigan Department of Transportation for parallel taxiway and apron rehabilitation, funded 100% federally, with completion planned for Fall 2021. The council also unanimously approved and ratified a tentative collective bargaining agreement with the Capitol City Labor Program, Inc., covering July 1, 2021 through June 30, 2024. The consent agenda was approved as amended, and the council moved into closed session for strategy and negotiation sessions related to the labor agreement.

• Approved Resolution #52 of 2021, a contract with the Michigan Department of Transportation for parallel taxiway and apron rehabilitation, with 100% federal funding.
• Approved and ratified the tentative agreement dated June 15, 2021, with the Capitol City Labor Program, Inc., into a collective bargaining agreement for July 1, 2021 through June 30, 2024.
• Approved the consent agenda as amended, including financial transactions, minutes, budget adjustments, and the City Personnel Manual revision.
• Approved the regular agenda.
• Received and placed on file the May 2021 staff reports from the Clerk's, Finance, Police, and Planning and Zoning Departments.
• Moved into closed session under the Open Meetings Act for collective bargaining strategy and to consider attorney-client privileged correspondence.

Parks and Recreation Commission

The Parks and Recreation Commission is meeting online to discuss the community survey results and set priorities for the next 5-year Master Plan, which is required for certain state grants. The agenda also includes routine items like financial statements, park updates, and recreation program reports.

• Discussion of Parks & Recreation Master Plan survey and 5-year priorities
• Monthly financial statements for Parks & Recreation Fund and Island Bridge Debt Fund
• Parks update including playground repairs and splash pad status
• Update on GLPS Community Recreation Programs

The Parks and Recreation Commission received the community survey results and draft goals from the Spicer Group to guide the update of the 5-year Master Plan, with final City Council approval targeted before year-end. The Commission approved the agenda, the May 27, 2021 minutes, and the monthly financial statement, all unanimously. Staff reported on park maintenance, upcoming bathroom installation at Jaycee Park, and the return of youth sports with record participation.

• Approved the June 23, 2021 meeting agenda unanimously.
• Approved the May 27, 2021 minutes unanimously.
• Approved the monthly financial statement and placed it on file unanimously.
• Discussed the Parks and Recreation Master Plan survey results and draft goals; no formal action taken.

City Council

The Grand Ledge City Council will consider adopting the annual budget for fiscal year 2021-2022, including appropriations for all funds and property tax levies. The agenda also includes a public works activity report for May 2021 and a credit rating summary. The meeting is scheduled for June 14, 2021, via teleconference.

• Adoption of FY2022 budget with General Fund appropriation of $4,076,126 and total appropriations across funds exceeding $18 million
• Property tax levy set at 10.4474 mills for operating/streets and 0.8032 mills for recreation
• Water and Sewer Fund commits $786,925 for vehicle replacement
• Public works report: 24.552 million gallons of water pumped in May, all coliform samples negative
• S&P Global Ratings affirms AA- rating on city's general obligation debt

The Grand Ledge City Council unanimously adopted Resolution #49 of 2021, approving the Annual Budget and Appropriations Measure for Fiscal Year 2022, including the tax levy and rates. The council also approved a compensation plan amendment increasing Step 9 of Grades 1-10 by $2,000 and the full schedule by 2.5%, effective after July 1, 2021, for non-union full-time employees. Two Petoskey Dr. special assessment district items were struck from the agenda, and a bid for elevated water tank repainting was approved.

• Adopted FY2022 budget and tax levy (unanimous)
• Amended compensation plan: Step 9 +$2,000, schedule +2.5% (unanimous)
• Approved Resolution #50 requiring Charlevoix Pointe letter of credit (unanimous)
• Approved Fedewa, Inc. bid for water tank repainting (unanimous)
• Struck Petoskey Dr. storm sewer and street lights SAD items from agenda (unanimous)
• Approved consent agenda including electrician contract extensions (unanimous)
• Reappointed Willems and Jaquette, appointed Ranshaw to boards (unanimous)
• Moved into closed session for real property purchase/lease (unanimous)

Downtown Development Authority

The Downtown Development Authority unanimously approved the June 9, 2021 agenda and the May 12, 2021 minutes. They acknowledged payment of financial transactions and bills totaling $3,317.26 and accepted the monthly financial statements. The board also discussed Jaycee Park development, recommending the Design Committee explore options, and noted upcoming events like Yankee Doodle Days and the Music in the Park series.

• Approved the June 9, 2021 agenda as presented.
• Approved the May 12, 2021 minutes as presented.
• Acknowledged payment of financial transactions and bills in the amount of $3,317.26.
• Accepted and placed on file the monthly financial statements.
• Recommended the Design Committee discuss development options for Jaycee Park.
• Adjourned the meeting at 6:52 PM.

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission will hold a regular meeting on May 27, 2021, via teleconference. The agenda includes approval of minutes, public comment, staff reports on monthly financial statements and a parks update, and old/new business. The meeting is open to the public.

• Monthly financial statements for Parks & Recreation Fund (ending balance $92,371.99) and Island Bridge Debt Fund ($2,818.61)
• Parks update from Public Works Superintendent on budget, mowing costs, and playground part replacements
• Splashpad opening at Jaycee Park (525 E. River Street) starting May 28, 2021
• Public comment period

The Grand Ledge Parks and Recreation Commission met and approved the agenda, minutes, and financial statement. No substantive decisions were made; the meeting consisted of staff reports on park repairs, survey results, and a grant application.

• Approved May 27, 2021 agenda (unanimous)
• Approved April 22, 2021 minutes (unanimous)
• Received financial statement and placed on file (unanimous)

City Council

The City Council will conduct a public hearing regarding the proposed budget for the fiscal year ending June 30, 2022, and the associated property tax millage rate. The agenda also includes discussions on new special assessment districts and wastewater plant improvements.

• Public hearing on proposed FY 2022 budget and property tax millage rate
• Resolution to initiate a Special Assessment District for Petoskey Dr. Storm Sewer
• Resolution to initiate a Special Assessment District for Petoskey Dr. Street Lights
• Presentation on Wastewater Treatment Plant Expansion and Sanitary Collection System Improvements
• Consideration of a bid for 208 High St.

The Grand Ledge City Council unanimously adopted resolutions to initiate special assessment districts for Petoskey Dr. storm sewer and street lights, with the developer expected to bear a significant portion of costs. The council also postponed a bid decision for 208 High St. for 60 days and approved a collective bargaining agreement with the Grand Ledge Command Officers Association. A public hearing on the FY2022 budget was held with no public comment.

• Adopted Resolution #45 to initiate special assessment district for Petoskey Dr. storm sewer (unanimous)
• Adopted Resolution #46 to initiate special assessment district for Petoskey Dr. street lights (unanimous)
• Postponed for 60 days motion to consider bid for 208 High St. (unanimous)
• Referred Priorities and Policies for Property Disposition to Finance and Policy Committee (unanimous)
• Approved mayor's reappointments to Planning Commission and Zoning Board of Appeals (unanimous)
• Approved and ratified tentative agreement with Grand Ledge Command Officers Association for collective bargaining agreement (unanimous)
• Approved consent agenda including financial transactions, minutes, and Orchard St. construction administration proposal (unanimous)
• Struck items IX.B and IX.D from agenda regarding public hearings for Petoskey Dr. special assessment districts (unanimous)

Downtown Development Authority

The Grand Ledge Downtown Development Authority will hold its annual meeting, elect officers, and consider the Fiscal Year 2022 budget. The board will also review a development proposal from Tim Booth for Bridge Street Plaza, following committee discussions. The meeting will be held online via teleconference due to COVID-19 precautions.

• Election of officers for the annual meeting
• Fiscal Year 2022 Budget review
• Tim Booth proposal for development of Bridge Street Plaza
• Gap sidewalk update
• Road closures update

The Downtown Development Authority unanimously recommended approval of the Fiscal Year 2022 budget to City Council, following the Economic Restructuring Committee's review. The board also approved routine items including the agenda, minutes, financial transactions and bills, and monthly financial statements. Officers were elected for the year, and the board decided to send a letter to Tim Booth regarding his Bridge Street Plaza development proposal.

• Recommended FY 2022 budget to City Council (unanimous)
• Elected Bruce MacDowell as Chairman (unanimous)
• Elected Vicki Paski as Secretary (unanimous)
• Elected Keith Mulder as Vice-Chairman (unanimous)
• Approved May 12, 2021 agenda (unanimous)
• Approved April 14, 2021 minutes (unanimous)
• Acknowledged payment of financial transactions and bills totaling $6,259.05 (unanimous)
• Placed monthly financial statements on file (unanimous)

City Council

The Grand Ledge City Council will consider the proposed FY2022 budget and set a public hearing on the millage rate, approve the Fieldstone Farms Phase 6 preliminary plat, and award a street crack sealing bid. They will also discuss a possible ordinance on polycyclic aromatic hydrocarbons (PAHs) and receive staff reports.

• Receive proposed FY2022 budget and multiyear capital improvement program
• Set public hearing for May 24 on budget and property tax millage rate
• Approve Fieldstone Farms Phase 6 Preliminary Plat (lots 135-148)
• Approve bid from Asphalt Restoration for street crack sealing
• Discuss prohibition of polycyclic aromatic hydrocarbons (PAHs)

The Grand Ledge City Council unanimously received the proposed FY2022 annual budget and multiyear capital improvement program, and set a public hearing for 24 May 2021 on the budget and property tax millage rate. The council also unanimously approved the Fieldstone Farms Phase 6 preliminary plat (lots 135-148) and adopted Resolution #44 of 2021 approving a bid from Asphalt Restoration for street crack sealing. Additionally, the council directed staff to gather more information from asphalt sealing contractors on a proposed prohibition of polycyclic aromatic hydrocarbons (PAHs), and approved the mayor's appointments to the airport advisory commission and Downtown Development Authority.

• Approved consent agenda including financial transactions, prior minutes, and fireworks permit (unanimous)
• Amended regular agenda to add discussion of PAH prohibition (unanimous)
• Directed staff to gather information from asphalt sealing contractors on PAH prohibition (unanimous)
• Received proposed FY2022 budget and multiyear capital improvement program (unanimous)
• Set public hearing for 24 May 2021 on FY2022 budget and property tax millage rate (unanimous)
• Approved Fieldstone Farms Phase 6 preliminary plat, lots 135-148 (unanimous)
• Adopted Resolution #44 of 2021 approving Asphalt Restoration bid for street crack sealing (unanimous)
• Approved appointments of Captain Darrek Ladermann and Spencer Bye to city boards (unanimous)

Planning Commission

The Grand Ledge Planning Commission will hold a public hearing and consider recommending approval of the preliminary plat for Phase 6 of Fieldstone Farms Subdivision (14 single-family lots on Overbrook Drive). They will also vote on a site plan for a 24-unit condominium development on Charlevoix Drive. The meeting is conducted online due to COVID-19.

• Public hearing and motion to recommend approval of preliminary plat for Phase 6, Fieldstone Farms Subdivision (lots 135-148), 10.11 acres between east and west termini of Overbrook Drive
• Motion to approve site plan for 24-unit residential condominium development (Charlevoix Pointe) on 5.75-acre vacant parcel north of 5706 E. Saginaw Highway
• Approval of December 3, 2020 meeting minutes
• Zoning Administrator's report on upcoming items

The Planning Commission unanimously recommended that the City Council approve the preliminary plat for Phase 6 of Fieldstone Farms Subdivision (lots 135-148) and unanimously approved the site plan for a 24-unit condominium development on Charlevoix Drive. Both actions were subject to compliance with staff and engineer reviews. No other substantive decisions were made.

• Recommended approval of Fieldstone Farms Phase 6 preliminary plat (lots 135-148) (unanimous)
• Approved site plan for 24-unit condominium development on Charlevoix Drive (unanimous)

City Council

The Grand Ledge City Council will hold a public hearing and consider a resolution to approve the First Amendment to the City of Grand Ledge/Eagle Township Contract for Conditional Transfer of Property under 1984 PA 425. The council will also discuss the Fiscal Year 2022 Annual Budget in a Committee of the Whole session. Other items include a resolution to amend a sidewalk café easement and a closed session for pending litigation.

• Public hearing and resolution on First Amendment to City of Grand Ledge/Eagle Township Contract for Conditional Transfer of Property 1984 PA 425
• Resolution to amend Resolution #15 of 2019, approving a Sidewalk Café Easement and License Agreement
• Discussion of Fiscal Year 2022 Annual Budget
• Closed session for City of Grand Ledge v McLean, et al, Case No. 20-879-CZ
• Approval of consent agenda including FY2021 quarterly budget amendments

The Grand Ledge City Council unanimously approved Resolution #42 of 2021, amending the 1984 PA 425 contract with Eagle Township to include two additional parcels. They also unanimously approved Resolution #43 of 2021, amending a sidewalk café easement and license agreement. The council moved into closed session to discuss litigation strategy in City of Grand Ledge v McLean, et al.

• Approved consent agenda including financial transactions, prior minutes, and FY2021 budget amendments (unanimous)
• Approved Resolution #42 of 2021: First Amendment to Grand Ledge/Eagle Township Contract for Conditional Transfer of Property (unanimous)
• Approved Resolution #43 of 2021: Amended sidewalk café easement and license agreement (unanimous)
• Approved reappointment of Dan Harris to Abrams Municipal Airport Advisory Commission and Dana Beattie to Downtown Development Authority (unanimous)
• Moved into closed session for litigation strategy in City of Grand Ledge v McLean, et al (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission will hold a regular meeting to approve the agenda and minutes, receive public comment, and hear staff reports on monthly financial statements and a parks update. The meeting will also address old and new business, with the Master Plan update process and budget recommendations as key discussion points.

• Monthly financial statements for the Parks & Recreation Fund will be reviewed.
• Parks update will cover recent installations and maintenance activities.
• Discussion on the Five-Year Master Plan update, including survey results and timeline.
• Fiscal Year 2022 budget recommendation to City Council may be discussed.
• Public comment period is scheduled.

The Grand Ledge Parks and Recreation Commission approved its Fiscal Year 2022 budget recommendation to City Council, as presented. The commission also received the monthly financial statement and discussed the ongoing Five-Year Master Plan update, including a community survey planned for April and May. No other substantive decisions were made.

• Approved FY 2022 budget recommendation to City Council (unanimous)
• Approved March 25, 2021 meeting minutes as amended (unanimous)
• Approved agenda (unanimous)
• Received monthly financial statement and placed on file (unanimous)

Downtown Development Authority

The Downtown Development Authority's Economic Restructuring Committee is meeting online to discuss and potentially recommend the FY 22 budget. The agenda includes roll call, audience participation, new business (the budget recommendation), and communications from members. No other substantive items are listed.

• FY 22 Budget Recommendation

Downtown Development Authority

The Downtown Development Authority will hold its regular meeting, including an informational meeting required by Public Act 57 of 2018 to inform the public about the authority's goals, direction, and projects for the coming year. The board will also review the FY22 budget recommendation, approve the agenda and minutes, and hear committee and staff reports.

• Informational meeting per Public Act 57 of 2018
• FY 22 Budget Recommendation
• Approval of March 10, 2021 minutes
• Financial transactions and bills
• Monthly financial statement

The Downtown Development Authority approved the purchase of four tables for approximately $2,800 for Bridge Street Plaza, as recommended by the Design Committee. The board also acknowledged payment of financial transactions and bills totaling $13,469.13, and referred the FY22 budget to the Economic Restructuring Committee for review. No other substantive decisions were made.

• Approved purchase of 4 tables for Bridge Street Plaza for approximately $2,800 (unanimous)
• Acknowledged payment of financial transactions and bills totaling $13,469.13 (unanimous)
• Referred FY22 budget to Economic Restructuring Committee for review (unanimous)

City Council

The Grand Ledge City Council will meet to consider several resolutions, including approving bids for the Orchard St. Reconstruction and 'C' Drive Extension projects, authorizing a property transfer with Eagle Township, and purchasing 0.85 acres from Consumers Energy. The council will also receive a presentation from the Michigan Rural Water Association and hold a Committee of the Whole discussion on the Fiscal Year 2022 budget.

• Resolution to approve bid from E.T. MacKenzie Company for Orchard St. Reconstruction
• Resolution to approve bid from C&D Hughes, Inc. for 'C' Drive Extension
• Resolution to authorize property transfer and schedule public hearing for 26 April 2021 on First Amendment to City/Eagle Township Contract (1984 PA 425)
• Resolution to approve purchase of 0.85 acres from Consumers Energy
• Committee of the Whole discussion on Fiscal Year 2022 Annual Budget

The Grand Ledge City Council unanimously approved several resolutions, including a bid for the Orchard St. reconstruction project, a bid for the 'C' Drive Extension project, and the purchase of 0.85 acres from Consumers Energy. They also directed staff to develop an ordinance banning polycyclic aromatic hydrocarbons and approved various board appointments.

• Approved consent agenda including financial transactions and March 22 minutes (unanimous)
• Approved regular agenda as amended to add purchase of 0.85 acres from Consumers Energy (unanimous)
• Adopted Resolution #38 to authorize property transfer request and schedule public hearing for 425 Agreement amendment (unanimous)
• Adopted Resolution #39 approving E.T. MacKenzie Company bid for Orchard St. Reconstruction (unanimous)
• Adopted Resolution #40 approving C&D Hughes, Inc. bid for 'C' Drive Extension (unanimous)
• Adopted Resolution #41 approving purchase of 0.85 acres from Consumers Energy (unanimous)
• Directed staff to develop ordinance banning polycyclic aromatic hydrocarbons (unanimous)
• Approved mayor's reappointments and appointment to various boards (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission will meet online to discuss the Parks & Rec Master Plan survey distribution and timetable with the Spicer Group, and to recommend the FY2022 budget. The agenda also includes routine items like approval of minutes, public comment, and staff reports on finances and parks.

• Parks & Rec Master Plan survey distribution and timetable with Spicer Group
• FY2022 Budget Recommendation
• Monthly financial statements and parks update
• Public comment period

The Parks and Recreation Commission approved a Fiscal Year 2022 budget recommendation of $163,744 in revenues and $190,185 in expenditures, resulting in a projected deficit of $26,441. The budget includes a 50% increase in maintenance supplies and a transfer of $29,100 to the Island Bridge Debt Fund, with the final bond payment scheduled for May 1, 2022. The recommendation will be forwarded to the City Council for consideration.

• Approved the FY2022 budget recommendation with $163,744 in revenues and $190,185 in expenditures, projecting a $26,441 deficit.
• Approved the February 25, 2021 regular meeting minutes as presented.
• Approved the agenda for the March 25, 2021 meeting.
• Received and placed on file the monthly financial statement for February 2021.
• Discussed the Island Park improvements payoff, which is set to be fully paid in FY2022.
• Discussed plans to replant trees at Island Park to prevent erosion, with measures to protect new plantings from wildlife.
• Discussed plans to improve Fitzgerald Park with new baseball fields, with one field in phase one and two additional fields in the master plan.
• Discussed the need to update the 5-year master plan to remain eligible for state grants, with the Spicer Group retained for the update.

City Council

The Grand Ledge City Council will hold a regular meeting and a Committee of the Whole session on March 22, 2021. The regular meeting includes unfinished business on a Michigan Natural Resources Trust Fund grant application for a ballfield, a public hearing and ordinance on the Water Disputes Committee, and new business on landscaping bids, street certification, property disposition policies, and a discussion of the Eaton County State of Emergency. The Committee of the Whole will discuss the Fiscal Year 2022 Annual Budget.

• Resolution to authorize Michigan Natural Resources Trust Fund Grant Application for ballfield development
• Public hearing and ordinance amending City Code Chapter 2, Article IV, Division 7 (Water Disputes Committee)
• Resolution to approve bid award for City Hall and Downtown Development Authority landscaping
• Resolution for street add certification to the Act 51 Map
• Discussion of Eaton County State of Emergency

The Grand Ledge City Council unanimously adopted Ordinance #588, which removes the appeal of Water and Sewer Disputes Committee decisions to the City Council and instead provides for court action. The council also approved resolutions to submit a grant application for a ballfield, award a landscaping bid, certify streets to the Act 51 map, and adopt property disposition policies. The council voted to continue meeting remotely during the Eaton County State of Emergency.

• Adopted Resolution #34 of 2021 to authorize submission of a Michigan Natural Resources Trust Fund Grant application for a ballfield adjacent to Fitzgerald Park.
• Adopted Ordinance #588, as amended, to change water dispute appeals from the City Council to court action.
• Adopted Resolution #35 of 2021 to award a landscaping bid to Precision Lawn and Snow for City Hall and Downtown Development Authority properties.
• Adopted Resolution #36 of 2021 for street add certification to the Act 51 map.
• Adopted Resolution #37 of 2021 to adopt Priorities and Policies for Property Disposition, giving preference to owner-occupied single-family homes.
• Approved the consent agenda, including financial transactions and the March 8, 2021 minutes.
• Approved the regular agenda.
• Voted to continue meeting remotely during the Eaton County State of Emergency.

Downtown Development Authority

The Downtown Development Authority will review 2020/2021 priorities and discuss new business regarding overnight parking in downtown parking lots. The meeting also includes a review of financial transactions, bills, and monthly statements.

• Discussion of overnight business parking in downtown parking lots
• Review of February 2021 financial transactions including utility bills and vehicle supplies
• Review of the 2020/2021 priorities
• Presentation of monthly financial statements for DDA, Debt, and Capital Projects funds

The Downtown Development Authority voted to continue the Jaycee Park bathroom project as approved in 2020, and unanimously approved moving forward with temporary pocket park amenities at Bridge Street Plaza, a review of a multi-purpose structure at Jaycee Park, and Phase I district sidewalk connectivity. The board also unanimously recommended City Council amend Ordinance 42 to allow business vehicles overnight parking in applicable downtown lots.

• Continued Jaycee Park bathroom project (6-4)
• Approved temporary pocket park amenities at Bridge Street Plaza (unanimous)
• Requested engineering review for multi-purpose structure at Jaycee Park (unanimous)
• Approved Phase I district sidewalk connectivity (unanimous)
• Recommended City Council amend Ordinance 42 for business overnight parking (unanimous)
• Acknowledged payment of financial transactions and bills totaling $1,928.88 (unanimous)

City Council

The Grand Ledge City Council will hold public hearings and consider resolutions to confirm special assessment districts for storm sewer and street lights in Meadow Woods East Phases 1-3, and a public hearing on a Michigan Natural Resource Trust Fund grant application for ballfield development. The council will also consider an interlocal agreement for Eaton County's designated assessor and introduce an ordinance amendment regarding the Water Disputes Committee. The meeting is held online due to COVID-19.

• Public hearings and resolutions for Meadow Woods East Phase 1-3 storm sewer and street lights special assessment districts
• Public hearing on Michigan Natural Resource Trust Fund 2021 grant application for ballfield development
• Resolution to approve Interlocal Agreement with Eaton County for Designated Assessor (2021-2025)
• Motion to set public hearing for ordinance amending Water Disputes Committee (Chapter 2, Article IV, Division 7)
• Closed session to discuss attorney-client privileged correspondence dated 05 March 2021

The Grand Ledge City Council held public hearings and unanimously adopted six resolutions (Resolutions #27-32 of 2021) to designate and confirm special assessment districts for storm sewer and street lights in Meadow Woods East Phases 1-3. The council also approved an interlocal agreement with Eaton County for a designated assessor, introduced an ordinance to amend the Water Disputes Committee, and reappointed two Board of Review members. All votes were unanimous.

• Adopted Resolution #27 confirming Meadow Woods East Phase 1 Storm Sewer Special Assessment District (unanimous)
• Adopted Resolution #28 confirming Meadow Woods East Phase 1 Street Lights Special Assessment District (unanimous)
• Adopted Resolution #29 confirming Meadow Woods East Phase 2 Storm Sewer Special Assessment District (unanimous)
• Adopted Resolution #30 confirming Meadow Woods East Phase 2 Street Lights Special Assessment District (unanimous)
• Adopted Resolution #31 confirming Meadow Woods East Phase 3 Storm Sewer Special Assessment District (unanimous)
• Adopted Resolution #32 confirming Meadow Woods East Phase 3 Street Lights Special Assessment District (unanimous)
• Adopted Resolution #33 approving interlocal agreement with Eaton County for designated assessor 2021-2025 (unanimous)
• Introduced ordinance to amend Water Disputes Committee and set public hearing for March 22 (unanimous)

Parks and Recreation Commission

The Grand Ledge Parks and Recreation Commission will meet online to discuss updates to the Parks & Recreation Master Plan for 2022-2027, which is required for Michigan Natural Resources Trust Fund grant eligibility. The agenda also includes introducing new commissioners, electing officers, and appointing a budget committee for fiscal year 2022. Staff will provide financial statements and a parks update.

• Parks & Rec Master Plan update for 2022-2027, with timeline to submit to MNRTF by Feb 1, 2022
• Election of officers and introduction of new commissioners
• Appointment of FY22 Budget Committee
• Monthly financial statements and parks update
• Public comment period

The Parks and Recreation Commission unanimously recommended that the City Council approve and submit a 2021 Michigan Natural Resources Trust Fund grant application for two baseball fields, developed in accordance with Grand Ledge Youth Baseball guidelines. The Commission also recommended that the City Council re-evaluate placing the fields in open land rather than existing wooded areas. The motion was made by Commissioner Michael Krombeen and seconded by Chair Rachel Kuntzsch.

• Approved the December 10, 2020 meeting agenda unanimously.
• Approved the May 28, 2020 meeting minutes unanimously.
• Received and placed on file the monthly financial statement unanimously.
• Adopted the 2021 Parks and Recreation Commission meeting schedule unanimously.
• Recommended the City Council approve and submit the 2021 Michigan Natural Resources Trust Fund grant application for two baseball fields, and to re-evaluate placing the fields in open land rather than wooded areas, unanimously.

City Council

The City Council will discuss a grant application for ballfield development and hold resolutions regarding special assessment rolls. The meeting also includes reviewing January 2021 staff reports from various city departments.

• Public hearing for Michigan Natural Resource Trust Fund grant application for ballfields
• Resolutions for Meadow Woods East Phase 1 and Phase 2 Storm Sewer and Street Lights Special Assessment Districts
• Review of January 2021 staff reports from Clerk, Finance, Police, and Planning and Zoning departments
• Approval of financial transactions and bills

The Grand Ledge City Council unanimously approved four resolutions to set public hearings on special assessment rolls for storm sewer and street lights in Meadow Woods East Phases 1 and 2. They also set a March 8 public hearing for a Michigan Natural Resource Trust Fund grant application for a youth ballfield. Appointments to the Parks and Recreation Commission were approved.

• Adopted Resolution #23 to set public hearing on Meadow Woods East Phase 1 storm sewer special assessment roll (unanimous)
• Adopted Resolution #24 to set public hearing on Meadow Woods East Phase 1 street lights special assessment roll (unanimous)
• Adopted Resolution #25 to set public hearing on Meadow Woods East Phase 2 storm sewer special assessment roll (unanimous)
• Adopted Resolution #26 to set public hearing on Meadow Woods East Phase 2 street lights special assessment roll (unanimous)
• Set public hearing for March 8, 2021 on Michigan Natural Resource Trust Fund grant application for youth ballfield (unanimous)
• Approved Mayor's appointment of Dale Hoyes and Amber Slocum to Parks and Recreation Commission (unanimous)

Downtown Development Authority

The Downtown Development Authority met online and unanimously approved the regular agenda, the November 18, 2020 minutes, and acknowledged payment of financial transactions and bills totaling $13,853.81. The board also received and placed on file the monthly financial statements. No substantive policy decisions were made; the board deferred further review of 2020/2021 priorities to the March meeting.

• Approved February 10, 2021 agenda (unanimous)
• Approved November 18, 2020 minutes (unanimous)
• Acknowledged payment of financial transactions and bills of $13,853.81 (unanimous)
• Received and placed on file monthly financial statements (unanimous)

City Council

The Grand Ledge City Council is holding a special meeting to consider appeals from two residents regarding water and sewer disputes. The council will review the appellants' comments and the Water and Sewer Disputes Committee records for each case. The meeting is conducted online due to the COVID-19 pandemic.

• Appeal by Thomas Baker regarding 200 W. Jefferson St.
• Appeal by Mark Buckland regarding 4396 Fieldview Dr.
• Council to consider Water and Sewer Disputes Committee records

The Grand Ledge City Council held a special meeting to hear two water bill appeals. Both appellants, Thomas Baker and Mark Buckland, had their appeals denied by the Water and Sewer Disputes Committee. The council voted to uphold both committee determinations, with one vote against in the first case and a unanimous vote in the second.

• Upheld Water and Sewer Disputes Committee denial for Thomas Baker (200 W. Jefferson St.) (6-1, MacDowell nay)
• Upheld Water and Sewer Disputes Committee denial for Mark Buckland (4396 Fieldview Dr.) (unanimous)

City Council

The Grand Ledge City Council will hold public hearings and vote on creating special assessment rolls for storm sewer and street lights in Meadow Woods East Phases 1 and 2. They will also consider approving contracts for a Parks and Recreation Master Plan, an Eaton County assessor agreement, engineering services, building maintenance, and a T-hangar lease exemption, plus amend poverty exemption guidelines.

• Public hearings and resolutions for Meadow Woods East Phase 1 and 2 storm sewer and street lights special assessment districts
• Resolution to approve Spicer Group proposal for Parks and Recreation Master Plan
• Resolution to approve Eaton County Interlocal Agreement for County Designated Assessor
• Resolution to approve professional services agreement with Dixon Engineering, Inc.
• Resolution to amend City of Grand Ledge Poverty Exemption Guidelines

City Council

The Grand Ledge City Council unanimously approved a proposal from Fishbeck for design engineering services for the Iron Removal Plant, along with several other items. They also adopted an ordinance amending cross-connection testing protocols, awarded a bid for a sewer cleaning truck, and approved a mowing contract for the airport. All decisions were made unanimously.

• Approved Fishbeck proposal for Iron Removal Plant design engineering (unanimous)
• Adopted Ordinance #587 amending cross-connection testing protocols (unanimous)
• Awarded bid to Fredrickson Supply for combination sewer cleaning truck (unanimous)
• Approved contract for mowing services at Abrams Municipal Airport (unanimous)
• Adopted Fiscal Year 2022 Budget Calendar (unanimous)
• Approved consent agenda including financial transactions and budget amendments (unanimous)
• Appointed John Brunette to Planning Commission (unanimous)

Downtown Development Authority

The Downtown Development Authority is holding its regular meeting online. The agenda includes routine items such as approving the agenda and minutes, receiving committee and staff reports, and addressing unfinished and new business. No specific projects or financial amounts are listed.

• Approval of January 13, 2021 regular DDA agenda
• Approval of November 18, 2020 regular DDA minutes
• Financial transaction and bills report
• Monthly financial statement

City Council

The Grand Ledge City Council will meet to discuss the iron removal plant design proposal from Fishbeck, set public hearings for Meadow Woods East special assessment districts, and consider several resolutions including a sewer truck bid and a water appeals policy. They will also introduce an ordinance on cross connections and may enter closed session for attorney-client privileged matters.

• Discussion of iron removal plant design and engineering proposal – Fishbeck
• Resolutions to set public hearings for Meadow Woods East Phase 1 and 2 storm sewer and street lights special assessment districts
• Resolutions to create Meadow Woods East Phase 3 storm sewer and street lights special assessment districts
• Resolution to approve bid award to Jack Doheny Companies for a combination sewer cleaning truck
• Resolution to approve Site Plan for Meadow Woods East Phase 4, contingent on zoning administrator's conditions

Planning Commission

The Grand Ledge Planning Commission holds a public hearing and votes on the site plan for Phase 4 of the Meadow Woods East Condominiums, a 19-lot development at the east end of St. Johns Chase. The commission also elects its 2021 officers and reviews the Zoning Administrator's report, which includes a list of recent code violations. The meeting is conducted via online teleconference due to the pandemic.

• Public hearing and motion to recommend approval of the site plan for Phase 4 (19 lots) of Meadow Woods East Condominiums
• Motion to elect the 2021 Chairman, Vice-Chairman, and Secretary
• Zoning Administrator's report includes status updates on code violations such as junk, parking, and signs
• Approval of the December 3, 2020 meeting minutes

The Grand Ledge Planning Commission recommended approval of the site plan for Phase 4 of Meadows Woods East Condominiums, a 19-unit single-family residential development, to the City Council. The recommendation includes conditions such as a public infrastructure agreement, compliance with staff and city reviews, and a 180-day tree health warranty. The commission also elected officers for 2021 and approved the agenda and previous minutes.

• Recommended approval of Phase 4 site plan (19 lots) to City Council (unanimous)
• Approved January 7, 2021 agenda (unanimous)
• Approved December 3, 2020 minutes (unanimous)
• Elected Mike Stevens as Chairman, Todd Gute as Vice-Chairman, Bob Doty as Secretary (unanimous)

Abrams Municipal Airport Advisory Commission

The Abrams Municipal Airport Advisory Commission will discuss raising T-hangar rents for the first time since 2006, consider rent forgiveness, and review a mowing contract. They will also get updates on the runway construction project and taxiway design. The meeting is held online due to COVID-19.

• T-Hangar rent analysis: staff recommends $25/month increase, generating ~$7,000/year
• T-Hangar rent forgiveness discussion
• Mowing contract review
• Runway construction project update (99% complete)
• Taxiway design update (bidding expected early June)

The Abrams Municipal Airport Advisory Commission voted unanimously to recommend that City Council approve up to two months of rent exemption for T-hangar lessors during the upcoming taxiway construction project. The commission also recommended extending the mowing contract with the current vendor at existing prices, and postponed a T-hangar rent analysis until the next meeting. Staff reported the runway project is 99% complete and the taxiway design is about 60% done.

• Approved agenda for January 5, 2021 (unanimous)
• Approved December 1, 2020 special meeting minutes (unanimous)
• Received and filed financial and T-hangar reports (unanimous)
• Postponed T-hangar rent analysis to next meeting (unanimous)
• Recommended to City Council a rent exemption for T-hangar lessors of up to 2 months during taxiway construction (unanimous)
• Recommended mowing contract extension to City Council (unanimous)
• Adjourned at 7:20 p.m. (unanimous)