Holland public meetings in 2021

City Council Regular - 29 Dec 2021 - No Meeting Scheduled on the 29th of Dec.

Holland City Council did not hold a regular meeting on Wednesday, December 29, 2021. The posted notice states the council does not meet on the fifth Wednesday of the month. The next regular meeting is scheduled for January 5, 2022 at 6:00 PM at City Hall, 270 S. River Avenue. No agenda items were listed for the canceled date.

City Council - Study Session - 22 Dec 2021- Meeting Cancelled

The City Council study session scheduled for December 22, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue, was cancelled due to the holiday break. No agenda items were considered. The next regular meeting is January 5, 2022 at 6:00 p.m. Questions can be directed to the City Manager's Office at 616.355.1310.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets Dec. 21, 2021 at 4:00 pm in City Hall Council Chambers. The agenda lists a presentation on Community Action House's outreach program by Program Manager Daniel Unekis, an update on Community Development Block Grant (CDBG) work, and a Public Safety department report. No new business items are listed, and the agenda includes approval of the November 16, 2021 minutes.

• Presentation: Community Action House Outreach Program by Daniel Unekis, Program Manager
• Old Business: CDBG update
• New Business: None listed
• Department Reports: Public Safety
• Approval of November 16, 2021 meeting minutes

Downtown Holland DEI Subcommittee - 20 Dec 2021 (Rescheduled)

The Downtown Holland DEI Subcommittee meets in a rescheduled regular meeting on December 20, 2021 at 11:30 AM at Holland Civic Center Place. The agenda lists three discussion items: next steps for a DEI consultant, a proposal from Hope College's CFL Consulting program, and setting the next meeting date. No votes or decisions are listed on the agenda; the next regular meeting date is listed as TBD.

• Discussion: DEI Consultant Next Steps
• Discussion: Center For Leadership Proposal (Hope College CFL Consulting)
• CFL Consulting materials state a standard project fee of $8,000, with discounts and pro-bono work offered to non-profits
• Discussion: Next Meeting Date; next regular subcommittee meeting listed as TBD
• Public comments limited to five minutes per person

Human Relations Commission

The Holland Human Relations Commission meets December 16, 2021 at Holland Public Safety, 89 W. 8th Street. The agenda includes approval of November 18 minutes, a re-vote on November items (October 21 minutes, the Social Justice Award selection procedure, and a non-discrimination banner), Social Justice Awards and officer elections, and a tour of the Public Safety building. Staff updates cover GARE learning circles, an MLK Day luncheon on January 17, and upcoming events.

• Re-vote on November items: October 21, 2021 meeting minutes, SJA Award Selection Procedure, and Non Discrimination Banner
• Social Justice Awards vote; presentations set for January 19, 2022, 5:30 pm in Council Chambers
• Officer elections for the Commission
• Holland Public Safety tour at 89 W. 8th Street
• MLK Day Celebration Luncheon, Holland Civic Center, Monday, January 17 at noon

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority Board of Directors meets Dec. 15, 2021 to review its financial report through Nov. 30, 2021, an update on tax revenue projections, an Innovation Center design playbook, and a business incubator pilot. The agenda also includes an informational session on goals and projects, public comment, and approval of prior minutes. The next meeting is scheduled for March 23, 2022.

• Financial report through Nov. 30, 2021: year-to-date revenues of $319,923 (90% of budget) and expenditures of $32,313 (7% of budget)
• Tax revenue projections update: revised estimate may capture more than $2 million less than the original projection, with $429,805 tied to the SET capture calculation
• Innovation Center Design Playbook presented by Lakeshore Advantage/SURGE, dated Nov. 2, 2021
• Business Incubator Pilot discussion; prior Sept. 22, 2021 minutes noted possible spaces at 7th and College (~$10,000/month) and a move-in-ready Collective Idea space (~$6,000–$7,000/month)
• Next meeting set for March 23, 2022

City Council - Regular

Holland City Council meets Dec. 15, 2021 to act on a consent agenda and hold public hearings on three PA198 tax abatement requests. Two hearings cover Sur-loc Aluminum Edging, Inc. at 310 E. 64th St. and a speculative abatement for Electric Steel, LLC. at 72 W. 64th St. Council will also consider mid-year amendments to the Fiscal Year 2022 city budget, a financial audit for Fiscal Year 2021, and a Neighborhood Enterprise Zone for a proposed mixed-use development at 667 Hastings Ave.

• Public hearings on PA198 tax abatements for Sur-loc Aluminum Edging, Inc. (310 E. 64th St.) and Electric Steel, LLC. (72 W. 64th St.)
• Hudsonville Creamery & Ice Cream Co. PA198 application for 345 E. 48th St., described in its letter as an approximate $33,642,728 capital investment adding 11,269 sq ft of office space and renovating 48,952 sq ft
• Finance Department mid-year amendments to the Fiscal Year 2022 city budget
• Financial audit for Fiscal Year 2021 and establishment of a Neighborhood Enterprise Zone for a proposed mixed-use development at 667 Hastings Ave.
• Consent agenda includes Main Street right-of-way dedication and Act 51 street system addition, traffic changes, and a consulting bid for a Non-Motorized Transportation Plan

Planning Commission

The Holland Planning Commission meets on December 14, 2021, with a study session and regular meeting. In the regular meeting, the Commission will hold public hearings on a site plan review for a skilled nursing facility at 897 E 16th Street and a rezoning request from Hope College for four properties on E 14th Street and Lincoln Avenue. The study session includes presentations on Shoreline Flats II and a rezoning request for 887 E 16th Street, plus discussion of Chapter 39 Unified Development Ordinance text amendments.

• Public hearing: 897 E 16th Street skilled nursing facility site plan review (applicant: Eitan Flank, Progressive Quality Care)
• Public hearing: Rezoning of 200, 202, 204 E 14th Street and 356 Lincoln Avenue from Traditional Neighborhood Residential (TNR) to Education (ED) (applicant: Hope College)
• Study session: Revised site plan for Shoreline Flats II at approximately 1269 E 16th Street (presenter: JR Kendall, Kendall Property Group)
• Study session: Rezoning request for 887 E 16th Street as part of the 897 E 16th Street skilled nursing facility project (presenter: Craig Gengler, Driesenga & Associates, Inc.)
• Study session: Chapter 39 Unified Development Ordinance (UDO) text amendments

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on December 13, 2021 at 4:00 p.m. at 625 Hastings Avenue. The main study item is a Water Utility Issues Discussion, with a staff recommendation to accept for information the staff report on issues affecting the water utility. Staff say this continues a four-month series of presentations on the utility's electric, water, wastewater, and broadband operations, covering policy issues and capital plans. The agenda also includes time for audience comments and possible other business.

• Study item: Water Utility Issues Discussion, with recommendation to accept for information the staff report on issues affecting the water utility
• Staff presentation continues a four-month series on electric, water, wastewater, and broadband utility operations
• Discussion to cover national, regional, state, and local policy issues and high-level capital plans
• Public comment allowed under Communications from the Audience, with speakers stating name and address and a five-minute limit
• Report submitted by General Manager David G. Koster

City Council - Study Session

Holland's City Council meets in a study session on December 8, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue. Study sessions are work sessions for discussion only; the agenda states no action or vote will be taken on any item. The agenda lists public comment, a Windmill Island Gardens update, a Council Development Initiative presented by consultant Dave Medema, other business, and adjournment. The agenda provides no detail on the substance of the Windmill Island Gardens update or the development initiative.

• Public comment at 6:00 PM, with written comments accepted in advance at [email protected]
• Windmill Island Gardens update
• Council Development Initiative presented by consultant Dave Medema
• Other Business
• Adjournment

Downtown Development Authority

The Holland Downtown Development Authority meets Dec. 7, 2021 with a light agenda: public comment, approval of the November 2 minutes, and reports on recycling, the year-to-date budget, downtown vacancies, and the Downtown Review Board. No rezonings, contracts, ordinances, or public hearings are scheduled; the only action item is approving the prior meeting's minutes. The next meeting is set for February 1, 2022.

• Approval of November 2, 2021 meeting minutes (only action item)
• Recycling update and budget year-to-date report
• Vacancy report: 66,773 sq ft vacant downtown, 4.95% combined vacancy rate
• DRB report: no applications in November
• Next meeting scheduled for February 1, 2022

Holland Historic District Commission

The Holland Historic District Commission meets Dec. 7, 2021 to decide two Certificates of Appropriateness: a new garage door at 12 W. 12th Street (tabled from Nov. 2) and replacement of fourteen windows at 71 W. 15th Street. The agenda also includes approval of November meeting minutes, public comment, and staff reports on a new commissioner search, city greenhouses, and design guidelines. No administrative approvals are listed.

• Certificate of Appropriateness: 12 W. 12th Street (Gunnar Bracelly) — Coplay Gallery Steel Carriage House garage door; staff raised concerns about raised panels
• Certificate of Appropriateness: 71 W. 15th Street (Scott Mancinelli) — replacement of 14 windows with Pella Lifestyle casement, double hung, and fixed units; staff concerned about removing all remaining original wood windows
• Public comment period limited to three minutes per speaker
• Staff reports: new commissioner search update, greenhouse update, and review of design guidelines with images
• Next meeting scheduled for 5:00 p.m. Tuesday, January 4, 2022

Holland Energy Fund

The Holland Energy Fund board meets December 7, 2021 to accept November 2021 financial reports and the FY2021 audit, which received a clean opinion from Rehmann Robson. The board will also address a vice president vacancy, program metrics, contractor audit process, and a SEAL program update. The SEAL program's project costs and specifications are expected to come to the board for approval at this meeting.

• FY2021 audit by Rehmann Robson issued an unqualified (clean) opinion; total assets at June 30, 2021 were $1,564,935
• November 2021 financials: FY2022 budget includes $398,800 revenues and $539,800 expenses; year-to-date revenues $149,193 and expenses $80,725
• SEAL program energy improvements estimated at $2,500 per home, with project costs and specifications to be brought for approval
• $1,000 private donation from Anne Saliers to seed a HEF endowment fund
• HEF Vice President vacancy to be addressed; next meeting March 2 or March 16, 2022

Parks and Recreation Commission

The Holland Parks and Recreation Commission holds its regular meeting at 4:00 P.M. on December 7, 2021, at the Parks and Cemetery Office. The agenda includes approval of the October 5, 2021 minutes, new business on the old greenhouse status and the Nature Base Playground grand opening, and old business on lighting upgrades at Riverview and Matt Urban and a tulip planting update. Most agenda items are discussion updates rather than formal decisions.

• New business: Old Greenhouse Status
• New business: Nature Base Playground Grand Opening
• Old business: Lighting Upgrades at Riverview & Matt Urban
• Old business: Tulip Planting Update
• Monthly updates on Parks and Recreation activities and an around-the-table Q&A period

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets Dec. 6, 2021 to consider a consent agenda that includes updated non-rate fees and charges effective January 2022, and a regular agenda item awarding an engineering contract for water main reconstruction on Legion Park Drive and Birchwood Avenue. The board will also receive a major projects update on the WRF washer compactor closeout, and hold a closed session for a legal opinion and the periodic performance evaluation of the General Manager, with action to follow.

• Consent agenda: update to non-rate fees and charges, effective January 2022
• Regular agenda: engineering contract for Legion Park Drive and Birchwood Avenue water main reconstruction (firm HEI named in attachments)
• Major projects update: project closeout memo for WRF washer compactor
• Closed session: legal opinion and periodic performance evaluation of the General Manager, action to follow
• Minutes for approval from Nov. 8 and Nov. 30, 2021 meetings

Principal Shopping District

The Principal Shopping District Board meets to approve October minutes, hear a DEI consultant update, and review holiday events including the Holiday Coloring Contest, Shopping Jam, and Meltdown Sale. The board will also review the December budget report and recent media appearances. Most agenda items are discussion or review rather than votes.

• Review of December budget report showing FY22 approved budget of $274,200 revenue against $279,483 expenses
• DEI consultant next steps discussion
• Holiday events recap including Shopping Jam and Meltdown Sale
• Marketing and Events Assistant search update
• Consideration of October board meeting minutes

Board of Appeals

The Holland Board of Appeals meets Dec. 2, 2021, with a 5 p.m. study session and a 6 p.m. public hearing on two applications. One seeks a variance to build an entry roof with no setback at a rental property at 48 W 18th Street, where a 3-foot setback is required. The other seeks a Special Exception to run a Type 2 home business — evening swimming lessons by an independent contractor — at 1284 Innisbrook Court. The board may decide the cases after the hearing and will consider minutes from its Oct. 28, 2021 meeting.

• 48 W 18th Street (21.16Z): Mike VanKlompenberg requests a variance to build a roof over entry steps with no setback, where 3 feet is required
• 1284 Innisbrook Court (21.17Z): Paul & Laurie Stears request a Special Exception for a Type 2 home business (swimming lessons) in June, taught by an independent contractor
• Public hearing begins 6:00 PM; decisions may follow at the end of the hearing
• Approval of minutes from the October 28, 2021 meeting
• Next meeting set for Thursday, January 27, 2022

International Relations Commission

The Holland International Relations Commission meets to vote on its FY2023 strategic planning and a Memo of Understanding with the Holland Symphony Orchestra for the "Music Unites Us" program. The commission will also hear updates on its annual events, including the International Festival of Holland, the Reel Time Film Series, and a potential Friendship City relationship with Groningen, Netherlands. Much of the agenda is routine updates and procedural items.

• Vote on FY2023 Strategic Plan
• Vote on Holland Symphony Orchestra Memo of Understanding for "Music Unites Us" collaboration
• International Festival of Holland scheduled for October 1, 2022, at Holland Civic Center Place
• Reel Time Film Series screening "This Is Home" on November 22, 2021, at Knickerbocker Theatre
• Discussion of potential Friendship City relationship with Groningen, Netherlands

Community Energy Plan Steering Committee

Holland's Community Energy Plan Steering Committee meets Dec. 2, 2021 at the Service Center Board Room, 625 Hastings Ave. The committee will hear a Strategic Development Team update on City Council feedback, review Frost Center survey results on resident energy attitudes, and prioritize the 2021-2025 strategy. It will also approve Sept. 2, 2021 minutes and take public comment.

• Approval of Sept. 2, 2021 meeting minutes
• Strategic Development Team update recapping City Council presentation and feedback
• Frost Institute survey results presented (Frost Report 12-2-2021)
• 2021-2025 Strategy Prioritization discussion
• Public comment invited, 3 minutes per speaker

City Council - Regular

Holland City Council meets Dec. 1, 2021 to take final votes on text amendments to the Unified Development Ordinance and a City Code change to streamline sidewalk cafe permits. Council will also set public hearings on tax abatements for Sur-loc Aluminum Edging (310 E. 64th St.) and Electric Steel LLC (72 W. 64th St.), and consider the 2022 schedule of fees and charges. Several routine items, including bids for portable restroom services and transit license agreements, are on the consent agenda.

• Final adoption of text amendments to the Unified Development Ordinance (UDO), Chapter 39
• Final adoption of Holland City Code Section 22-10 amendment to streamline sidewalk cafe permits on public property
• Public hearings set for PA 198 tax abatements: Sur-loc Aluminum Edging Inc. at 310 E. 64th St. and Electric Steel LLC at 72 W. 64th St.
• Finance Department resolution on the 2022 Schedule of Fees and Charges
• Consent agenda includes bids for portable restroom services and revocable license agreements with Macatawa Area Transit Authority for stops at Van Raalte/18th St. and 600 Van Raalte Ave.

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on November 30, 2021. The main action item is a recommendation to approve permanent and temporary easements from Park Township and two private property owners at 848 and 852 Lakewood Boulevard to build a 1,500-foot section of the Lakewood water transmission main outside the right of way. The board will also review October 2021 financials and discuss electric utility issues.

• Easement recommendation: $10,000 permanent and $7,500 temporary payments to each of two private owners at 848 and 852 Lakewood Blvd, totaling $17,500 each
• Park Township easement at southwest corner of Lakewood Blvd and Division Ave for the transmission main
• 1,500-foot pipeline section routed off right of way to avoid the Lakewood Boulevard bridge over Pine Creek
• Financial review of October 2021 for electric, water, wastewater, and broadband utilities
• Study item: Electric Utility Issues Discussion

City Council - Study Session - 24 Nov 2021 - No Meeting - Thanksgiving Nov. 25

The Holland City Council study session scheduled for November 24, 2021 is cancelled for the Thanksgiving break. No items are being decided or discussed at this meeting. The next regular meeting is scheduled for Wednesday, December 1, 2021 at 6:00 p.m. in City Hall Council Chambers.

• No meeting held Nov. 24, 2021 due to Thanksgiving break
• Next regular meeting: Dec. 1, 2021, 6:00 p.m., City Hall Council Chambers, 270 S. River Avenue
• Study sessions are work sessions; no action or vote is taken on any item
• Public comment can be submitted in advance by email to [email protected]
• Questions directed to the City Manager's Office at 616.355.1310

Human Relations Commission

The Holland Human Relations Commission meets Nov. 18, 2021, to review Social Justice Award nominations, hear updates on diversity and inclusion programs, and vote on a non-discrimination ordinance banner. The agenda also includes a vote to approve October meeting minutes and updates on workforce housing, voter education, and tenant/landlord training. Most items are reports and discussion rather than final decisions.

• Vote on a non-discrimination ordinance banner (Staff Report item D)
• Social Justice Award nominations review; awards presentation scheduled for January 19, 2022
• Workforce Housing Next Steps discussion
• Next HRC meeting Dec. 16, 2021, 6 p.m. at Holland Police Department, 89 W. 8th Street
• Reel Time Film Series: 'This is Home,' Monday, November 22, 7 p.m. at Knickerbocker Theatre

City Council - Regular

Holland City Council meets Nov. 17, 2021 to organize for the new term, including selecting a mayor pro tem and adopting council rules and meeting resolutions. The agenda also includes a public hearing on a PA 198 tax abatement for JR Automation Technologies, LLC at 701 Waverly Road, plus routine consent items such as minutes, claims, and surplus declarations. Several purchases and agreements appear on the consent agenda, including a use of force training simulator and a vacant land listing agreement for 1601 Lincoln Avenue.

• Public hearing on PA 198 tax abatement for JR Automation Technologies, LLC, 701 Waverly Road
• Tax abatement application for Sure-Loc Aluminum Edging, Inc., 310 E. 64th St., citing about $1,138,000 investment and 4 new jobs
• Speculative IFT request from Electric-Steel, LLC, 72 W. 64th St.
• Authorization to purchase self contained breathing apparatus and award bid for a use of force training simulator
• Vacant land listing agreement with broker Bernie Merkle for 1601 Lincoln Avenue - Parcel "K"

Civic Center Place Board

The Civic Center Place Board is holding a regular meeting on November 17, 2021, from 9:00 to 10:00 a.m. in person at Civic Center Place and via Zoom. The agenda covers public comment, approval of the September 22, 2021 minutes, and a Director's Update on events, entertainment, Tulip Time, the Farmers Market, staffing, marketing, financials, signage, and capital expenditures. No specific decisions, dollar amounts, or ordinances appear on the agenda itself; the attached September 22 draft minutes are the only substantive record included.

• Consideration of meeting minutes from September 22, 2021
• Director's Update topics include Tulip Time, Farmers Market, staffing, marketing, financials, signage, and capital expenditures
• September 22 draft minutes note a request for $90,000 in carry-over money, with approval for drop-down screens in Marketside and Marketview, kitchen improvement, and extra storage
• September 22 draft minutes report financials under budget by $6,517 for August
• Next meeting scheduled for January 26, 2022 at 9:00 a.m.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets Nov. 16, 2021, to hear a Heights of Hope presentation, get updates on the Blueprint for Flourishing Neighborhoods and CDBG, and set 2022 meeting dates. New business includes reviewing prospective strategies in the Blueprint for Flourishing Neighborhoods and scheduling the December meeting. The agenda also includes a Public Safety department report and public comment.

• Presentation: Heights of Hope
• Old Business: Blueprint for Flourishing Neighborhoods – Update
• Old Business: CDBG – Update
• New Business: Set meeting dates for 2022
• New Business: Review of prospective strategies in Blueprint for Flourishing Neighborhoods

HBPW Administrative Committee

The HBPW Administrative Committee meets Nov. 16, 2021 to review a recommendation to hire Tetra Tech for engineering services on the Water Reclamation Facility's Secondary Clarifiers 3 and 4 replacement. The agenda also includes a FY 2021 Northern Service Area billing reconciliation, pollution control procedure updates, and updates on the local limits study, master plan, and anaerobic digester. The meeting is at the Holland Area Water Reclamation Facility, 625 Hastings Avenue.

• Recommendation to approve a $95,000 contract with Tetra Tech for WRF Secondary Clarifiers 3 and 4 replacement engineering services, with a $4,750 (5%) contingency
• Three firms submitted proposals: Tetra Tech at $95,000, Fishbeck at $110,000, and Donohue & Associates at $119,295
• FY 2021 Northern Service Area billing reconciliation with a budget presentation recommendation
• Pollution Control Standard Operating Procedure updates and special discharge allocations
• Updates on the Local Limits Study, Master Plan, and Anaerobic Digester

City Council - Special Joint Meeting with the Holland Board of Public Works Board of Directors

Holland's City Council met in a study session on November 10, 2021, at City Hall, 270 S. River Avenue. The agenda called for entering a special joint meeting with the Holland Board of Public Works Board of Directors, then a closed-door session to review a written legal opinion with the City Attorney and to consider the purchase of real property. Study sessions are work sessions where no action or vote is taken; the agenda lists no specific ordinances, contracts, or dollar amounts. Public comment was accepted in advance by email at [email protected].

• Special joint meeting with the Holland Board of Public Works Board of Directors
• Closed-door session to review a written legal opinion with the City Attorney
• Closed-door session to consider the purchase of real property
• Public comment accepted in advance at [email protected]
• No action or vote taken at study sessions

Planning Commission

The Holland Planning Commission meets on November 9, 2021, with a study session on its FY 2022 workplan and a regular meeting. In unfinished business, the Commission holds a public hearing on a site plan review for a skilled nursing facility at 897 E 16th Street, applicant Eitan Flank of Progressive Quality Care. In new business, it holds a public hearing on text amendments to Chapter 39, the Unified Development Ordinance. The Commission also approves minutes and schedules future public hearings.

• Public hearing: 897 E 16th Street site plan review for a skilled nursing facility, applicant Eitan Flank, Progressive Quality Care
• Public hearing: text amendments to Chapter 39 Unified Development Ordinance
• Study session: Planning Commission workplan for FY 2022, targeting about 5-6 items
• Approval of minutes for the October 12, 2021 regular meeting
• Next meeting scheduled for Tuesday, December 14, 2021

Water System Advisory Council

The Holland Board of Public Works Water System Advisory Council meets on November 8, 2021, to approve prior minutes, appoint or reappoint members, elect officers, and receive reports on 2021 Lead and Copper Rule activities. The reports include 72 service line replacements completed in 2021, updated replacement costs, and EGLE submittals for the Laketown Township service area and the Holland water system's lead and copper sampling plan. The council will also discuss marketing and public visibility and schedule its next meeting.

• 72 lead service line replacements completed in 2021: 65 capital project and 7 customer-initiated
• 2021 replacement costs: short side (ROW) $2,300; long side (ROW) $3,200; private side $3,800
• EGLE submittal for Laketown Township (HBPW Service Area), WSSN 3747: 11 samples taken, lead not detected at 824 Creekridge Dr
• Updated lead and copper sampling site plan for Holland Water Treatment Plant, WSSN 3190
• Appointment/reappointment to the Water System Advisory Council and annual election of officers

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets Nov. 8, 2021, to consider two regular agenda items: a relay upgrade for the Greenly and Waverly substations and engineering services for replacing Secondary Clarifiers 3 and 4 at the Water Reclamation Facility. The board will also hear a major projects update and may act on other business. Consent agenda items include approval of the Oct. 11 and Oct. 25 meeting minutes.

• Greenly and Waverly Substations Relay Upgrade, with attachments from A Star Electric and Theka Engineering
• WRF Secondary Clarifiers 3 and 4 Replacement Engineering Services, with a Tetra Tech proposal and capital project justification
• Consent agenda: minutes from the 2021-10-11 and 2021-10-25 meetings
• Major Projects Update (information only)
• Communications from the Audience and General Manager

City Council Swearing In Ceremony

Holland's City Council is holding a swearing-in ceremony at 5:00 p.m. on November 8, 2021, in the Council Chambers at Holland City Hall, 270 S. River Avenue. Five elected officials will take their Oath of Office: Mayor Nathan Bocks and At-Large Council Member Quincy Byrd, Ward 1 Council Member Timothy W. Vreeman, Ward 3 Council Member Belinda Coronado, and Ward 5 Council Member Scott Corbin. The public and media are welcome to attend. The agenda lists no other business; adjournment is set for 5:30 p.m.

• Swearing-in of Mayor Nathan Bocks
• Swearing-in of At-Large Council Member Quincy Byrd
• Swearing-in of Ward 1 Council Member Timothy W. Vreeman
• Swearing-in of Ward 3 Council Member Belinda Coronado
• Swearing-in of Ward 5 Council Member Scott Corbin

International Relations Commission

The City of Holland International Relations Commission holds its regular monthly meeting on November 4, 2021, in the City Hall Training Room. The agenda covers approval of the October 7, 2021 minutes, a City Council liaison update, a student representative update, and a chair report on annual activities including the World Affairs Council discussion series, the International Festival of Holland, the Reel Time Film Series, and sister-city efforts. The Holland Symphony DEI Team is listed to speak during public comment about a proposed music and storytelling partnership. No votes on new ordinances, contracts, or fee changes appear on the agenda.

• Public comment from the Holland Symphony DEI Team on its 'Music Unites Us' project with Hope College and the City of Holland
• Approval of minutes for the October 7, 2021 regular meeting
• International Festival of Holland update, including its 2022 board and use of Civic Center Place space
• Reel Time Film Series (November-January) update; free screenings at Knickerbocker Theatre
• Discussion of MLK Day event Jan. 17, 2022 and I AM Academy Black Gala Dec. 3, 2021

City Council - Regular

Holland City Council meets Nov. 3, 2021 at City Hall, 270 S. River Avenue, with a 6 p.m. session where action may be taken. The consent agenda covers routine items including delinquent ordinance violation invoices on winter 2021 property tax bills, special assessment interest rate adjustments, September financial reports, a storm sewer camera purchase, and setting a Nov. 17 public hearing on a PA 198 tax abatement for JR Automation Technologies LLC at 701 Waverly Road. Also listed are the 2022 council meeting schedule, public comment, and reports from boards and city offices. The agenda is largely procedural; the attached October 20, 2021 minutes show prior actions such as a $454,553 Cherry Walk Lift Station contract and a $743,940 bucket truck purchase.

• Public hearing set for Nov. 17, 2021 on PA 198 tax abatement for JR Automation Technologies LLC, 701 Waverly Road
• Consent agenda: adopt resolution placing delinquent ordinance violation invoices on winter 2021 property tax bills
• Consent agenda: annual adjustment of interest rates for certain special assessments
• Consent agenda: purchase of a storm sewer camera system
• Consent agenda: 2022 schedule of meetings of the Holland City Council

Downtown Development Authority

The Downtown Development Authority meets Tuesday, November 2, 2021 at 4:00pm at Holland Civic Center Place. The board will consider October 2021 minutes, hear an update on the 8th Street Refreshment project and the Community Energy Plan, and discuss a resolution for use of sidewalks and streets that expires December 1, 2021. Reports include the DDA year-to-date budget, a vacancy report, DRB-approved applications, and a Parking Board reappointment requiring DDA approval.

• Discussion of a resolution for use of sidewalks and streets that expires December 1, 2021, with Parking Board comments to be shared
• Reappointment of Jim Bishop to a 2nd term on the Parking Board as Chair; requires DDA approval
• DRB approved applications: Postcards from Paradise (12 W. 8th, wall signs), Bowerman's on 8th (4 E. 8th, sidewalk cafe), Dutch Village Downtown (20 E. 8th, wall sign), Mana Church (16 W. 9th, mural)
• 8th Street Refreshment progress report from the Assistant City Manager
• Community Energy Plan update: City Council unanimously accepted the Strategic Development Team recommendation

Holland Historic District Commission

The Holland Historic District Commission meets Nov. 2, 2021 at 5:00 p.m. at Herrick District Library to decide Certificates of Appropriateness for changes to homes in the historic district. Items include a garage door selection at 12 W. 12th Street, rear alterations and an addition at 119 W. 11th Street, and administrative approvals for fences and a temporary shed. The agenda also includes approval of October minutes, public comment, and a farewell to Stefani Nieves.

• Certificate of Appropriateness: 12 W. 12th Street (Gunnar Bracelly) — garage door selection, follow-up from Oct. 5 approval of new garage construction
• Certificate of Appropriateness: 119 W. 11th Street (Nathan and Elisabeth Bauman) — rear alterations and addition, including removal of a three-seasons porch and dormer changes
• Administrative approval: 125 W. 11th Street — fence
• Administrative approval: 98 W. 12th Street — fence
• Administrative approval: 61 W. 12th Street — temporary shed

Board of Appeals

The Holland Board of Appeals will hold a public hearing on two residential variance applications. Kathy Bright seeks two setback variances to build a new house at 547 Grove Avenue, and Kevin Wolthuis seeks a variance to build a garage with an accessory dwelling unit at 92 E 17th Street. The Board may approve, deny, or grant lesser relief, and will also consider minutes from its July 22, 2021 meeting.

• 547 Grove Avenue: Kathy Bright requests front setback of 12 feet (20 required) and rear setback of 17 feet (20 required) for a new house
• 92 E 17th Street: Kevin Wolthuis requests a 2-foot side setback (5 required) for a new garage with second-floor ADU
• Public hearing begins at 6:00 PM in Council Chambers, 270 S. River Avenue
• Board may grant lesser relief, including a special exception in lieu of a variance
• Approval of minutes from the July 22, 2021 regular meeting

Downtown Holland DEI Subcommittee

The Downtown Holland DEI Subcommittee meets at 3:00 PM on October 28, 2021 at Civic Center Place. The agenda is mostly procedural: after public comments, members will discuss reviewing final candidate proposals, finalizing candidate interview questions, scheduling candidate interviews, and choosing a November meeting date. No ordinances, contracts, or dollar amounts appear on this agenda.

• Discussion: review of final candidate proposals
• Discussion: finalize candidate interview questions
• Discussion: schedule candidate interviews
• Discussion: set November meeting date
• Public comment period, five minutes per speaker

City Council - Study Session

Holland's City Council meets in a study session on October 27, 2021 at 6:00 p.m. at City Hall, 270 S. River Avenue. Study sessions are work sessions for discussion only; the agenda states no action or vote will be taken on any item. The agenda lists public comment, financial and long-term capital updates, other business, and adjournment. The agenda does not include specific proposals, dollar amounts, or project details.

• Public comment at 6:00 PM, limited to 3 minutes; written comments accepted at [email protected]
• Financial and long-term capital updates presented for Council discussion
• Other business
• Adjournment
• No action or vote will be taken at this study session

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on October 25, 2021, to receive the FY 2021 audited financial report from Rehmann Robson LLC and review FY 2021 organizational results. The board will also consider FY 2021 performance-based compensation for the General Manager and review first-quarter FY 2022 monitoring reports covering finances, energy risk management, damage claims, investments, and key performance indicators. The agenda is subject to change.

• Audited FY 2021 financial report from Rehmann Robson LLC, with an unmodified opinion that statements present fairly the board's financial position as of June 30, 2021
• FY 2021 net position of $485.7M, up $37M (8.2%) from the prior year, per the draft audit's management discussion
• FY 2021 performance-based compensation determination for General Manager David G. Koster
• Quarterly monitoring reports: FY 2022 first-quarter preliminary financials, energy risk management hedge status, damage claims, investments, and KPIs
• Public comment available under 'Communications from Audience,' with a five-minute speaking limit