Holland public meetings in 2022

City Council Study Session - 28 Dec 2022 - Cancelled

The City Council Study Session scheduled for December 28, 2022, has been cancelled due to the holidays. No items were discussed or acted upon.

City Council Regular

The City Council is meeting to discuss various municipal items, including a public hearing for a tax abatement for LG Energy Solution Michigan, Inc. The agenda also includes several contract awards for infrastructure, public safety, and park projects.

• Public hearing for PA 198 Tax Abatement for LG Energy Solution Michigan, Inc. at 875 E. 48th Street
• 6th Street Reconstruction Project bid award
• Maplewood Park Basketball Court Resurfacing Project bid award
• Purchase and replacement of a tactical response vehicle for the Police Division
• WRF Electric Systems Upgrade Projects contract award and budget amendment

Neighborhood Improvement Committee

The committee is reviewing updates on the Community Development Block Grant and the Blueprint for Flourishing Neighborhoods. Members are also discussing accessory dwelling unit (ADU) ordinance amendments and transportation access for persons with disabilities.

• Recommendation to adopt revised Citizen Participation Plan
• Recommendation to adopt Blueprint for Flourishing Neighborhoods report
• Presentation on Transportation Access and Persons with Disabilities
• Update on 27 Home Rehab projects under the CDBG program
• Discussion of ADU size and occupancy ordinance amendments

HBPW Board of Directors - Special Meeting

The Board of Directors is reviewing a recalculated monthly capital recovery amount for the District Thermal Energy Rate S. The meeting also includes a proposal to settle condemnation litigation regarding a substation site at 782 S. Waverly Court.

• Adjusted District Thermal Rate S recovery amount of $11,33ym,84 per month effective January 1, 2023
• Proposed $160,000 net payment to settle litigation with HDC Real Estate Holdings, LLC
• Discussion of Holland City Fiber Initiative and $25M in Bond and SLRF funds
• FY24 Broadband Capital Plan highlights including $6.13M for fiber drop installation

Human Relations Commission

The Commission discussed 2023 strategic planning, including brand identity and continuous learning opportunities. Members also reviewed upcoming community programs such as the Social Justice Awards and the MLK Day celebration.

• Social Justice Awards presentation on January 18, 2023
• MLK Community Event on January 16, 2023
• Navigating Difficult Conversations series on January 24 and 31, 2023
• Tenant/Landlord training module on March 20, 2023
• Racial Equity Toolkit overview

Public Art Advisory Committee

The committee will discuss updates on the Memorial Mapping Project and a list of public art sculptors and muralists. Members will also review and update the City's Public Art Policy.

• Memorial Mapping Project update
• Public Art Sculptors/Muralists Project update
• Review and update of Public Art Policy
• Discussion of Art Around Holland YouTube video

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority will hold an informational meeting to update goals and projects, followed by a board meeting. The board is expected to review the budget performance report through November 30, 2022.

• Review of November 2022 Budget Performance Report
• Update on Lakeshore Advantage SURGE Center
• Update on Innovation Center project
• Furniture purchase update

City Council Study Session

The City Council will review proposed 2023 fees and charges, including a new refuse fuel surcharge. The session also includes an update on succession planning for Public Safety command staff through a proposed Deferred Retirement Option Plan (DROP). No votes will be taken during this study session.

• Proposed 10.5% refuse fee change to reflect fuel surcharges
• Review of Public Safety succession planning and the MERS DROP program
• Proposal for a Supplemental Compensation Plan for Public Safety Command Division
• Discussion of Solid Waste Fund balance recommendations

Planning Commission

The Planning Commission will hold a public hearing regarding a site plan request for a new Dollar General retail store at 536 W 17th Street. The request includes a setback waiver to accommodate an addition. The meeting also includes a study session presentation on a Grand Valley State University art project.

• Public hearing: 536 W 17th Street site plan and setback waiver for Dollar General
• Presentation: Grand Valley State University’s Site-Based Art Project at the James De Young Power Plant
• Pre-Application Presentation: 1033 Lincoln Avenue
• Discussion: Unified Development Ordinance Amendments – Round VII

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing several infrastructure and service items, including electric system upgrades and engineering services for sewer modeling. The agenda also includes discussions on energy risk management policies and potential clean energy tax credits.

• Contract award for WRF Electric Systems Upgrade Projects with Parkway Construction Services
• Proposed contract for Unit 9 Winter 2024 Outage Services
• Review of Spectrum Mid-America, LLC Pole Attachment Agreement
• Utility easement for 1081 Ottawa Beach Road
• Engineering change orders for Pine Avenue Reconstruction and Country Club projects

City Council Regular

The City Council met to finalize rezoning for the West Michigan Regional Airport Authority and Parcel K. The session also included approvals for new radio systems, heavy machinery, and tax abatement resolutions.

• Rezoning of 120 Regent Boulevard from Industrial to Airport
• Rezoning of 355 East 64th Street from Airport to Industrial
• Purchase of 800 MHZ radio system for $310,309.48
• Purchase of International snowplow/dump truck and equipment for $178,164.34
• Approval of Brownfield Plan for 285 W. 36th St. and 906 Washington Ave. up to $4,006,700

Holland Energy Fund

The Holland Energy Fund Board is reviewing its Fiscal Year 2022 annual audit, which received an unqualified opinion. The meeting also includes a review of November 2022 financial reports and mid-year budget amendments.

• FY 2022 Audit Report issued an unqualified opinion by Rehmann Robson
• November 2022 revenues totaled $130,903 against a budget of $208,097.37
• November 2022 expenses totaled $80,224 against a budget of $394,722.31
• Total assets as of November 30, 2022, were $1,746,347
• On-bill loan receivables totaled $1,029,237 as of November 30, 2022

Downtown Development Authority

The Downtown Development Authority approved site plans for a mixed-use building at 54 E. 8th Street and redevelopment liquor licenses for Haworth Hotel and Garsnett Beacon Candle Company. The board also reviewed budget reports and received an update on the 6th Street Reconstruction Project.

• Approved site plan for mixed-use commercial and residential redevelopment at 54 E. 8th Street
• Approved redevelopment liquor license application for Haworth Hotel at Hope College
• Approved redevelopment liquor license application for Garsnett Beacon Candle Company
• 6th Street Reconstruction Project update presentation by Transportation Director Brian White
• Discussion of public restroom rehabilitation bid for the corner of 9th and Central

Holland Historic District Commission

The Commission will review several Certificate of Appropriateness applications for residential property improvements. Members will also discuss the final review of new Design Guidelines in preparation for a formal vote.

• Certificate of Appropriateness: 30 E. 12th Street (garage door, windows, and minisplit)
• Certificate of Appropriateness: 97-99 W. 12th Street (garage door and accessibility lifts)
• Certificate of Appropriateness: 96 W. 15th Street (concrete step repair and entrance canopy)
• Administrative Approval: 219 W. 9th Street (fence)
• Administrative Approval: 182 W. 9th Street (carriage barn and outbuildings)

Principal Shopping District

The Board will discuss upcoming holiday programming including Holland on Ice and Up On The Rooftops 2023. Action items include board appointments and a proposed grant application and budget amendment for downtown events.

• Board of Director Appointments
• Grant Application and Budget Amendment for Downtown Holland Event
• Discussion of Holland on Ice
• Discussion of Up On The Rooftops 2023

Board of Appeals

The Board of Appeals will hold public hearings regarding three special exception applications from Building Men for Life. The requests seek to allow more unrelated persons to live together in recovery residences at specific properties.

• 80 W 16th Street: Request to allow 8 unrelated persons to live together (previously 6 approved)
• 47 W 17th Street: Request to allow 5 unrelated persons to live together (4 currently allowed)
• 439 W 21st Street: Request to allow 10 unrelated persons to live together (previously 6 approved)
• Approval of September 22, 2022, meeting minutes

International Relations Commission

The Commission is reviewing its FY 2024 Strategic Plan, including committee assignments and subcommittee meeting schedules. Discussion items include updates on the 2023 International Festival, the 2024 Reel Time Film Series, and sister city relationships.

• Approval of November 3, 2022, Strategic Planning meeting minutes
• FY 2024 Strategic Plan development
• 2023 International Festival updates
• 2024 Reel Time Film Series planning
• Social Justice Award nominations due December 2, 2022

Special South Shore Village BID Board Meeting

This is a special educational meeting for the South Shore Village BID Board. No voting is scheduled to occur during this session.

• Educational presentation
• Question and answer session

Water System Advisory Council

The Council will review the resignation of Sue Franz and discuss reports regarding Lead Service Line (LSL) activities. The meeting includes updates on service replacements in Holland Heights and Pine Ave, as well as upcoming replacement programs.

• Resignation of Sue Franz from the Water System Advisory Council
• Report of 87 total service replacements in 2022
• Planned 2023 projects involving 33 and 45 service replacements
• Anticipated Spring 2023 request for bids for the Private Side Replacement Program
• Initial project funding of approximately $500,000 for private side replacements

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is considering an amended Letter of Authorization for the Invenergy Solar project to address delays and cost increases. The meeting also includes a closed session regarding a legal settlement strategy and a discussion on electric utility issues.

• Amended and Restated Letter of Authorization for Invenergy Solar (5.5 MW capacity)
• Closed session: City v HDC Real Estate Holdings, LLC condemnation proceedings
• Review of October 2022 Board Financials
• Study item: Electric Utility Issues Discussion

City Council Study Session - 23 Nov 2022 - Cancelled Due to Thanksgiving Break

The City Council Study Session scheduled for November 23, 2022, was cancelled. No items were discussed or reviewed due to the Thanksgiving break.

Downtown Design Review Board

The Downtown Holland Design Review Board will review sign applications for Lakeside Auto Sales and HopCat. The board will also receive updates regarding 6th Street reconstruction and downtown restrooms.

• Sign refacing application for Lakeside Auto Sales at 25 S. River Ave
• Projecting sign application for HopCat at 84 W 8th Street
• 6th Street Reconstruction Update
• Downtown Restroom Update

Human Relations Commission

The Commission is reviewing its 2023 strategic goals, including brand identity and continuous learning opportunities. Members also discussed upcoming community events and provided updates on local diversity initiatives.

• Approval of $1,500 Silver Level Sponsorship for I Am Academy Black Gala
• Support for Transgender Day of Remembrance at Centennial Park
• Planning for 2023 Social Justice Awards on January 18
• Discussion of upcoming 'Navigating Difficult Conversations' learning series
• Review of 2024 Strategic Planning processes

City Council Regular

The City Council is reviewing several tax abatement requests and proposed rezoning for the West Michigan Regional Airport Authority and Parcel K. The meeting also includes discussions on purchasing new city equipment and prohibiting overnight parking in Washington Square.

• PA 198 Tax Abatement public hearing for Power Manufacturing at 1886 Russel Ct.
• PA 198 Tax Abatement public hearing for KNITit, LLC at 105 Veterans Drive
• Rezoning request for West Michigan Regional Airport Authority at 120 Regent Boulevard
• Proposed overnight parking prohibition in Washington Square
• Purchase of new 800 MHZ radio system, snowplow/dump truck, and backhoe

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will select a new co-chair and establish the 2023 meeting calendar. Members will also discuss next steps for 2022-23 priorities and receive updates on community development grants and accessory dwelling units.

• Selection of a new Co-chair
• Approval of 2023 Meeting Calendar
• Update on Community Development Block Grant
• Report on Accessory Dwelling Units (ADUs) from Planning Commission
• Discussion of 2022-23 priorities

Administrative Committee

The Administrative Committee is reviewing a budget amendment for electric system upgrades and a billing reconciliation for the Northern Service Area. The committee is also receiving the 2023 meeting calendar for information.

• Budget amendment of $135,000 for Electric Systems Upgrades Project
• Approval of $24,210 billing reconciliation payment to Ottawa County
• Disinfection Improvements Project engineering study contract for $62,700
• FY 2023 capital budget amendment of $77,000 for disinfection studies

City Council Study Session

The City Council held a study session to review the status of the Community Enhancement Plan and provide an update on the long-term financial forecast. No official votes or actions were taken during this work session.

• Review of Community Enhancement Plan status and 2021 summary report
• Update on Long-Term Financial Forecast mid-year review
• Discussion of General Fund payment history for Community Enhancement Program ($12,526 in 2022)
• Review of economic factors including rising inflation and a tight labor market

Planning Commission

The Commission will hold a study session regarding potential changes to Accessory Dwelling Unit (ADU) size and occupancy regulations. The regular meeting includes public hearings for several site plan requests and rezoning applications.

• Site plan request for a new Dollar General at 536 W 17th Street
• Mixed-use development site plan and Special Land Use request at 367 Country Club Road
• New Homewood Suites Hotel site plan at 621 South Point Ridge
• Rezoning 120 Regent Boulevard from Industrial to Airport
• Rezoning 355 E 64th Street from Airport to Industrial

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works met to approve several infrastructure and service contracts. Key actions included increasing the East Point Substation budget and awarding a contract for the 49 West Third Street office remodel.

• Approved $1,400,000 budget amendment for East Point Substation, bringing total project budget to $13,900,000
• Awarded $389,836 contract to Lakewood Construction for East Point Substation operations building
• Approved EV Construction contract for 49 West Third Street office remodel, not to exceed $68,656
• Approved $77,000 capital budget amendment for Water Reclamation Facility disinfection study
• Approved multiple electric distribution easements for Howard Avenue and Washington Boulevard projects

Human Relations Commission

The Commission is meeting to conduct strategic planning for the 2024 fiscal year. Members will review their mission and values, discuss advocacy and education strategies, and draft new goals. The meeting also includes a vote on the 2024 goals.

• Strategic planning for 2024 goals
• Discussion of advocacy in housing, education, employment, and public service
• Deadline for 2022 Social Justice Award Nominations: December 2, 2022
• Transgender Day of Remembrance: November 20, 2022, at Centennial Park
• MLK Community Event: January 16, 2023, at Holland Civic Center Place

Principal Shopping District

The Principal Shopping District Board is reviewing upcoming holiday events and promotional budgets. The Board approved amending board nomination procedures to remove the requirement for a nominating committee and authorized a $2,500 contract for merchant retail training.

• Approval of amended PSD Board Nomination Procedures
• Authorization of $2,500 contract with WhizBang! for retail training
• Approval of $3,000 holiday promotion sponsorship split with Holland Visitors Bureau
• Approval of $500 trolley ride for the Holiday Open House
• Discussion of upcoming holiday events including Shop 'Til You Drop and Parade of Lights

International Relations Commission

The International Relations Commission will meet to review the FY 2023 year in review and conduct strategic planning for FY 2024. The meeting includes discussions on mission, vision, and values, as well as the continuation of annual events.

• 2024 Strategic Planning review
• International Festival of Holland planning
• World Affairs Council Great Decisions Global Discussions Series
• Reel Time Film Series updates
• Friendship City/Sister City updates

City Council Regular

The City Council will consider tax abatement requests for Power Manufacturing and KNITit, LLC. The meeting also includes a discussion on a restated agreement to establish the Ottawa County Central Dispatch Authority.

• Public hearing for Power Manufacturing tax abatement (1886 Russel Ct.)
• Public hearing for KNITit, LLC tax abatement (105 Veterans Drive)
• Restated agreement for Ottawa County Central Dispatch Authority
• Award of $37,500 for gutter lining at City Hall to Mikalan Roofing
• Declaration of surplus property at 345 Kollen Park Drive

Holland Historic District Commission

The Holland Historic District Commission will review applications for a new garage door at 61 W. 14th Street and solar panels at 204 W. 12th Street. The body will also discuss updates to the historic guidelines following feedback from the State Historic Preservation Office.

• Certificate of Appropriateness: 61 W. 14th Street garage door replacement
• Certificate of Appropriateness: 204 W. 12th Street solar panels
• Administrative Approval: 196 W. 10th Street fence
• Administrative Approval: 85 W. 13th Street shed
• Review of updated historic guidelines

Downtown Development Authority - 01 Nov 2022-CANCELLED

The regular board meeting scheduled for November 1, 2022, was cancelled. No business was conducted or scheduled for discussion during this session.

Parks and Recreation Commission

The Commission will discuss improvements to Moran Park and receive an update on tulip planting. The meeting also includes updates on the ice rink and recreation programming.

• Moran Park improvements discussion
• Tulips planting update
• Ice rink update
• Recreation programming update

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for October 27, 2022, has been cancelled. No applications were received by the October 6, 2022, deadline.

City Council Study Session

The City Council is conducting a joint study session to review and discuss updates from several municipal bodies. This session is intended for discussion and collaboration to align goals for the 2023 fiscal year; no official actions or votes will be taken.

• Downtown Development Authority update
• Zoning Board of Appeals update
• Neighborhood Improvement Committee update
• Planning Commission update

Civic Center Place Board

The Civic Center Place Board will hear a presentation from VenuWorks. The board will also review and discuss a contract extension and a recommendation to the City Council.

• VenuWorks presentation
• Contract extension discussion and recommendation to City Council

HBPW Board of Directors - Special Meeting

The Board of Directors is meeting to review the FY 2022 audited financial statements and organizational results. The agenda also includes discussions on a demolition services contract and first-quarter monitoring reports for FY 2023.

• Acceptance of FY 2022 audited financial statements by Rehmann Robson LLC
• JDY and Unit 6 Abatement and Demolition Services Contract
• FY 2022 Performance-Based Compensation for the General Manager
• FY 2023 first quarter preliminary financials and insurance claims
• Meeder Public Funds Investment Strategy Update

Human Relations Commission

The Commission is reviewing its mission and planning for the 2023 fiscal year. Discussions include workforce housing, tenant-landlord advocacy, and upcoming community social justice awards.

• Strategic Planning session scheduled for November 5, 2022
• Social Justice Awards scheduled for January 18, 2023
• Tenant-Landlord Advocacy training modules on November 14, 2022, and March 20, 2023
• Sponsorship request for I Am Academy Black Gala Masquerade
• Approval of $500.00 for Fair Housing Five book sponsorship

City Council Regular

The Holland City Council will hold public hearings on several PA 198 tax abatement requests and a plant rehabilitation district. The meeting also includes discussions on ice facility construction contracts and various municipal reports.

• Public hearings for PA 198 tax abatements: Koops Inc., Trigon Steel Components, Inc., and West Michigan Plastics, Inc.
• Public hearing for Plant Rehabilitation District for JR Automation Technologies, LLC
• Contracts for design and construction management of the City of Holland Ice Facility
• Purchase of four 2023 Chevy Tahoes
• Approval of playground grant application for Moran Park

Neighborhood Improvement Committee

The committee reviewed the Community Development Block Grant performance report and discussed potential amendments to accessory dwelling unit (ADU) ordinances. Members also discussed the Blueprint for Flourishing Neighborhoods report and the process for setting 2022-23 priority goals.

• Approved recommendation of the 2021-22 Consolidated Annual Performance Evaluation Report (CAPER)
• Discussion of ADU prohibitions within the Hope Neighborhood Overlay District
• Review of the Blueprint for Flourishing Neighborhoods draft report
• Public Safety update regarding homicide investigations and Polar Patrol

Downtown Design Review Board

The Board will review several applications for business signage, awnings, and a sidewalk cafe. These items are being presented for design review at the October 17 meeting.

• Warner Vineyards (26 E. 8th St.): Sidewalk Cafe application
• Love MI (16 E. 8th St.): Projecting Sign application
• Anna Interiors (211 S. River Ave): Wall Sign application
• Dutch Village Downtown (20 E. 8th St): Projecting and Wall Sign application
• Pioneer Club (180 S. River Ave): Awning application

City Council Study Session - 12 Oct 2022 - Cancelled

The City Council Study Session scheduled for October 12, 2022, has been cancelled. No items will be discussed or reviewed during this time.

Planning Commission

The Commission will consider site plan requests for a new hotel and a mixed-use building at 54 E 8th Street. They will also review recommendations to expand Accessory Dwelling Unit (ADU) regulations and discuss various Unified Development Ordinance amendments.

• Site plan request for a new hotel at 621 South Point Ridge
• Site plan approval for mixed-use redevelopment at 54 E 8th Street
• Site plan and special land use for a new fire station at 761 Waverly Road
• Proposed changes to Accessory Dwelling Unit (ADU) regulations
• Proposed text amendment to the Airport Overlay District

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing several electric distribution easements for Howard Avenue and Washington Boulevard. The agenda also includes updates on the WRF Disinfection Improvements Project and a design-build agreement for 49 West Third Street.

• Electric easements for Howard Avenue underground construction
• Electric easements for Washington Boulevard construction
• WRF Disinfection Improvements Project update
• 49 West Third Street Design-Build Agreement
• East Point Substation System Operations Building budget amendment

International Relations Commission

The Commission reviewed updates for the upcoming International Festival of Holland and discussed strategic planning for 2023. The meeting also included the appointment of a new Vice Chair and updates on community events.

• Appointment of Commissioner Cuellar as Vice Chair
• Discussion of 2023 International Festival of Holland dates: September 30 or October 7, 2023
• Fundraising goal of $15,000 to supplement the International Festival
• Reel Time Film Series scheduled for November 1, 7, and 29
• Two open commissioner positions to replace Russ Miller and Jacklyn Humbarger

Principal Shopping District

The Principal Shopping District Board discussed upcoming seasonal events and reviewed financial reports. The Board also recommended that City Council amend the PSD Assessment Policy to allow short-term rental properties to join the district as Associate Members.

• Recommendation to amend PSD Assessment Policy for short-term rentals
• Proposed amendment to PSD Board Nomination Procedures
• Fall Fest budget with $18,216.97 in actual expenses
• Approval of the 2023 Downtown Holland Calendar of Events
• Review of October Budget and Media reports

City Council Regular

The City Council will consider several PA 198 tax abatement applications and public hearings for various downtown assessment rolls. The agenda also includes updates on the Holland City Fiber project and the 40th Street Improvement Project.

• Public hearings for PA 198 tax abatements for Koops, Inc., Trigon Steel Components, Inc., West Michigan Plastics, Inc., and JR Automation Technologies, LLC
• Public hearing for Brownfield Plan and reimbursement agreement for Lakeshore Habitat for Humanity and Jubilee Ministries
• Approval of MDOT Agreement for the 40th Street Improvement Project
• Approval of annual assessment rolls for Downtown Parking, Principal Shopping District, and Snowmelt Operations
• Bid award for the 7th Street & 9th Street Parking Deck Rehab Project

Downtown Development Authority

The Downtown Development Authority is reviewing a site plan for a mixed-use building at 54 E. 8th Street and discussing significant repairs needed for the 7th and 9th Street parking decks. The board also reviewed current vacancy reports and budget updates for the DDA and parking funds.

• Site plan review for mixed-use commercial and residential building at 54 E. 8th Street
• Redevelopment liquor license applications for Haworth Hotel at Hope College and Garsnett Beacon Candle Company
• Proposed 3% increase for snowmelt and parking annual assessments
• Planned $25,000 improvement project for public restroom at 9th and Central
• Required repairs for 9th Street Deck joint sealing and 7th Street Deck masonry and railings

Holland Historic District Commission

The Commission will review several applications for Certificates of Appropriateness, including masonry and window work at 96 W. 15th Street. Members will also discuss updated design guidelines following feedback from the State Historic Preservation Office.

• Certificate of Appropriateness: 96 W. 15th Street (masonry and window replacements)
• Certificate of Appropriateness: 261 W. 11th Street (awning and railing)
• Certificate of Appropriateness: 309 Maple Avenue (front door)
• Administrative Approval: 275 W. 11th Street (fence)
• Review of updated design guidelines with SHPO feedback

City Council Study Session

The City Council will hold a study session to discuss next steps for broadband and the use of SLFRF/ARPA funding. The session also includes a review of the City of Holland's bond rating report.

• Discussion on broadband next steps and SLFRF/ARPA funding use
• Review of City of Holland Bond Rating Report
• Proposed $30,000,000 bond issuance for broadband fiber optics expansion
• S&P Global affirmed 'AA' long-term rating for city debt

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority is reviewing its budget performance through August 31, 2022. The board will also receive updates regarding the Lakeshore Advantage SURGE Center and furniture requirements.

• Review of August 2022 financial report showing $353,087.48 in year-to-date revenues
• Lakeshore Advantage SURGE Center project update
• Discussion of furniture for the SURGE Center
• Demonstration by SURGE member Charles Elwood (Solismatica)
• Review of $10,000 expense related to previously approved $50,000 city beautification

Public Art Advisory Committee

The committee is discussing the City's approval process for murals and receiving updates on the Memorials Mapping Project. Members are also reviewing progress on a regional list of public art sculptors and muralists.

• Review of City's approval process on murals
• Memorials Mapping Project update
• Update on list of public art sculptors and muralists
• Discussion of promotional YouTube video for local art

HBPW Board of Directors - Special Meeting

The Board is considering a resolution to reimburse costs for the Holland City Fiber project using bond proceeds. They are also reviewing a budget amendment to allocate $25,000,000 for fiber network design and construction.

• Reimbursement resolution for up to $30,000,000 in broadband bonds
• Broadband Capital Budget amendment to add $25,000,000 and remove $330,000 for GPON expansion
• Contract with CTC Technology and Energy for $511,951 for owner's engineer services
• Lakeshore Advantage update study item
• Youth Engagement Program study item

Board of Appeals

The Board of Appeals will hold public hearings on two zoning applications. The Board will also address unfinished business regarding a previously tabled application for 493 W 32nd Street.

• Special Exception request for 751 Central Avenue to expand a Bed & Breakfast from 4 to 6 guest rooms
• Variance request for 536 W 17th Street to construct a building addition with a 10-foot first story height
• Unfinished business regarding the tabled application for 493 W 32nd Street

Administrative Committee

The Administrative Committee is reviewing a recommendation to hire Black and Veatch for an engineering study at the Holland Area Water Reclamation Facility. The study will investigate whether to use ultraviolet (UV) disinfection or sodium hypochlorite to manage rising costs and market instability.

• Proposed $62,700 contract with Black and Veatch for a disinfection engineering study
• Proposed $77,000 amendment to the Fiscal Year 2023 capital budget
• Disinfection Improvements Project total five-year capital improvement plan budget of $6,400,000
• Purchase and installation of a UV transmissivity (UVT) sensor

City Council Regular

The City Council will hold public hearings regarding tax abatement requests for Hyperion Automation and Electric Steel, LLC. The meeting also includes discussions on downtown parking, shopping district, and snowmelt assessments.

• Public hearing for Hyperion Automation tax abatement (72 W. 64th St.)
• Public hearing for Electric Steel, LLC speculative tax abatement (72 W. 64th St.)
• Resolutions for Downtown Parking, Shopping District, and Snowmelt assessments
• Review of 2021-22 CDBG Program performance report
• Brownfield Plan public hearing for 285 W. 36th St. and 906 Washington Ave.

South Shore Village BID Board Meeting

The South Shore Village BID Board is reviewing the final South Shore Village Visioning Study and its implementation strategies. The board is also discussing grant opportunities, including Match on Main, and addressing the recruitment of a new board member following Paul Mixa's resignation.

• Review of South Shore Village Visioning Study implementation strategies
• Discussion of Match on Main grant opportunities
• Recruitment of new board member to replace Paul Mixa
• Review of April 19, 2022 meeting minutes

Washington Square BID Board Meeting

The Board is reviewing City Parks Department maintenance policies and discussing results from a May on-site evaluation of the Square. Members are also discussing grant opportunities and overnight parking issues.

• Review of City Parks Department Washington Square Operations and Maintenance policies
• Discussion of May on-site evaluation of the Square
• Match on Main grant opportunity providing up to $25,000 for small businesses
• Discussion regarding overnight parking and potential City Code amendments
• Proposal for mid-block yield to pedestrian signs

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing potential amendments to the Accessory Dwelling Unit (ADU) ordinance, specifically regarding the Hope Neighborhood Overlay District. Members are also reviewing the Blueprint for Flourishing Neighborhoods report and discussing 2022-23 priorities.

• Recommendation to Planning Commission to amend ADU ordinance Section 39-9.07
• Review of the Consolidated Annual Performance Evaluation Report for CDBG PY 2021-22
• Discussion of the Blueprint for Flourishing Neighborhoods draft report
• Staff recommendation to amend Hope Neighborhood Overlay District ordinance (Section 39-2.21)

Human Relations Commission

The Commission is reviewing its FY 2023 strategic goals, including brand identity and workforce housing initiatives. Members are also discussing upcoming community programming such as the Social Justice Awards and various diversity forums.

• Social Justice Awards scheduled for January 18, 2023
• Tenant Landlord Advocacy training on November 14, 2022, and March 20, 2023
• Strategic Planning session set for November 5, 2022
• Proposed affordable housing development by Dwelling Place in downtown Holland

City Council Study Session

The City Council held a study session to discuss the proposed relocation of the historic greenhouse to Centennial Park. They also reviewed the final South Shore Village Visioning Plan, which outlines neighborhood engagement and future development goals.

• Proposed relocation of the 27’ X 27’ Tropical House to Centennial Park
• Review of South Shore Village Visioning Plan final report
• Discussion of greenhouse deconstruction and historic district delisting process
• Review of neighborhood commercial district revitalization goals

Holland Energy Fund

The Holland Energy Fund Board reviewed August 2022 financial reports and discussed program metrics. The meeting included updates on the Clean Energy Program and the Home Energy Retrofit program.

• August 2022 revenues totaled $45,833
• August 2022 expenses totaled $30,757
• Home Energy Retrofit grant maximum remains $30,000
• On-bill loan program has granted 140 total loans to date
• Fund balance as of August 31, 2022, is $800,433

Planning Commission

The Planning Commission will review Round VI text amendments to the Unified Development Ordinance and consider rezoning requests for properties at 120 Regent Boulevard and 355 E 64th Street. The meeting also includes a presentation on the South Shore Village Visioning Plan and a discussion of the FY 2023 workplan.

• Rezoning request for 120 Regent Boulevard to Airport (A)
• Rezoning request for 355 E 64th Street to Industrial (I)
• Unified Development Ordinance Round VI text amendments
• South Shore Village Visioning Plan presentation
• FY 2023 Planning Commission Workplan discussion

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing a bill-of-sale and utility easement for the Vista Green development. The agenda also includes discussions regarding water service line verification and the purchase of an electric distribution hybrid bucket truck.

• Bill-of-Sale and Utility Easement for Vista Green
• Water Service Line Material Verification Contract
• Electric Distribution Hybrid Bucket Truck Purchase
• Cherry Walk Project Closeout Memo

City Council Regular

The City Council is reviewing several tax abatement requests and scheduling public hearings for downtown assessments. The agenda also includes discussions regarding fire station bonds and various municipal purchasing approvals.

• Public hearing for Electric-Steel, LLC speculative tax abatement at 72 W. 64th St.
• Public hearing for Hyperion Automation PA 198 tax abatement requests
• Authorization resolution for Fire Station Bonds (Kollen Park and Waverly Road)
• Public hearings for Downtown Parking, Shopping District, and Snowmelt assessments
• Purchase of one pick-up truck for Parks & Recreation and one for Centralized Vehicle & Equipment

Downtown Development Authority

The Downtown Development Authority approved extending social district boundaries to include the Park Theatre at 248 S. River. The Board also voted to absorb the duties of the Downtown Parking Board. The meeting included reports on the DDA and parking budgets and new board member appointments.

• Extension of social district boundaries to 11th Street and River Avenue
• DDA Board assumes duties of the Downtown Parking Board
• Election of Heather TenHarmsel to the DDA Board
• Appointment of Jeff Genova to the DRB
• Site plan review for 54 East 8th Street postponed to October 4

Holland Historic District Commission

The Commission is reviewing several Certificate of Appropriateness applications for residential exterior updates. Items include sunroom upgrades, carriage barn work, and previously tabled requests for doors and awnings.

• Certificate of Appropriateness: 30 E. 12th Street sunroom updates
• Certificate of Appropriateness: 182 W. 9th Street carriage barn and outbuildings
• Certificate of Appropriateness: 261 W. 11th Street awning and railing
• Certificate of Appropriateness: 309 Maple Avenue front door and screen door
• Administrative Approval: 221 W. 11th Street redesigned north elevation

Parks and Recreation Commission

The Commission will discuss planting plans for tulips and planning for the next five-year master plan. Updates are also scheduled regarding the ice rink and recreation programming.

• Tulips – Planting Plan for Volunteers
• Planning for the Next Five-Year Master Plan
• Ice Rink Update
• Recreation Programming Update

International Relations Commission

The Commission reviewed progress for the upcoming International Festival of Holland and discussed strategic goals. Members also addressed upcoming vice chair nominations and administrative updates regarding new commissioners.

• International Festival of Holland scheduled for October 1, 2022
• Vice Chair nominations and upcoming vote
• Reel Time Film Series scheduled for October 25, November 8, and January 10
• Review of Eleve Studio entertainment contract requirements
• Discussion of merchandising via the Spotify platform

Principal Shopping District

The Principal Shopping District Board is reviewing the 2023 calendar of events and discussing a new vacation rental assessment policy. The meeting also includes evaluations of recent Sidewalk Sales and the Street Performer Series.

• 2023 Calendar of Events review
• PSD Vacation Rental Assessment Policy
• Sidewalk Sales evaluation results
• Street Performer Series survey results
• The Big Give: Back to School event planning

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee is discussing updates to several strategic goals. These include education initiatives, electric energy waste reduction, and a community mobility strategic plan.

• Update on Electric Energy Waste Reduction program targets and funding
• Discussion of the Mobility Strategic Plan
• Review of all Education Strategies
• Discussion of draft annual progress report format for City Council

CANCELLED - Board of Appeals

The City of Holland Board of Appeals cancelled its scheduled meeting for August 25, 2022. All pending applications and public hearings will be moved to the next meeting on September 22, 2022.

• Cancellation of 5:00 PM Agenda Study Session
• Cancellation of 6:00 PM Public Hearing for 751 Central Avenue (Bed & Breakfast expansion)

City Council Study Session - 24 Aug 2022 - Canceled

The scheduled City Council Study Session for August 24, 2022, has been canceled. The next regular meeting is scheduled for September 7, 2022, at 6:00 p.m. in the Council Chambers at Holland City Hall.

Brownfield Authority

The Brownfield Authority is reviewing a redevelopment plan for an 8-acre property to create a residential neighborhood. The project, involving Lakeshore Habitat for Humanity and Jubilee Ministries, aims to build 42 total housing units for residents earning between 30% and 120% of the area median income.

• Brownfield Plan for 285 W 36th St. and 906 Washington Ave.
• Estimated $4,006,700 in total eligible project costs
• Proposed construction of 18 single-family homes and 24 townhomes
• Estimated $2.7 million total capital investment
• Projected completion by summer 2025

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is considering a contract with Cummins to purchase two 550 kW natural gas generators for the Water Treatment Plant. The board is also reviewing a construction agreement and budget amendment for the East Point Substation. Additionally, staff will present the 2021 annual summary for energy waste reduction and renewable energy plans.

• Contract recommendation for Cummins to provide two 550 kW generators for $819,850 plus a $40,993 contingency
• East Point Substation Construction Agreement and Budget Amendment review
• 2021 Energy Waste Reduction and Renewable Energy Plan Annual Summary study item

Human Relations Commission

The Commission is reviewing its 2023 strategic goals, including brand identity and community training modules. Members are also discussing upcoming community events and potential sponsorships for fair housing education.

• Sponsorship request from Fair Housing Center of West Michigan for $100, $250, or $500
• Community Board & Commission Training Module dates: July 26, Oct 25, Feb 28, and April 25
• Tenant/Landlord Advocacy training sessions: November 14, 2022, and March 20, 2023
• International Festival of Holland scheduled for October 1, 2022
• Diversity Forum scheduled for October 27, 2022, in Hudsonville

City Council Regular

The City Council met to decide on multiple rezoning ordinances, tax abatements, and municipal contracts. Key actions included approving land use changes for Dwelling Place and Future GenMichigan, LLC, and authorizing various equipment and service expenditures.

• Public hearing for Forged by Design, LLC. PA 198 Tax Abatement
• Rezoning of 94 & 98 W. 9th St. and several W. 10th St. properties to F-CENT
• Rezoning of 5332 147th Street from Low-Density Residential to Industrial
• Purchase of a 2022 John Deere 444P Loader for $200,938
• Purchase of 14 rifles for $31,731.02

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing proposed amendments to the city's ADU ordinance to increase housing opportunities. The committee is recommending that the Planning Commission review changes to unit size, occupancy limits, and utility metering.

• Proposed ADU size increase from 720 to 800 square feet
• Proposed ADU minimum size decrease from 300 to 200 square feet
• Proposed ADU size limit change from 33.3% to 50% of principal dwelling gross floor area
• Proposed allowance for separate utility metering for ADUs
• Proposed change to occupancy limits to match City Code Sections 14-4.14 and 14.4.15

Downtown Design Review Board

The Downtown Design Review Board will consider two business applications. The board will also provide an opportunity for public comment on agenda items or other topics.

• Warner Vineyards (26 E 8th Street): New sidewalk cafe application
• Kammeraad Property Financial (99 E 8th Street): New wall sign application

City Council Study Session

This study session is a work session for the City Council to review and discuss various city issues. No action or votes will be taken during this meeting.

• Tour of main facilities
• Review of current and upcoming projects

Cancelled - Planning Commission

The Planning Commission's study session and regular meeting scheduled for August 9, 2022, have been cancelled. Staff cancelled the meeting because no applications were received by the July 12, 2022, deadline.

Holland Historic District Commission

The Commission will consider several Certificate of Appropriateness applications for residential exterior changes. The agenda also includes the election of new officers following the departure of Chair Kim Eich.

• Certificate of Appropriateness: 221 W. 11th Street rear addition
• Certificate of Appropriateness: 303 Pine Avenue front steps, window, and siding
• Certificate of Appropriateness: 30 E. 12th Street sunroom updates
• Unfinished Business: 261 W. 11th Street awning and railing
• Unfinished Business: 309 Maple Avenue front door

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works met to approve several infrastructure and equipment items. Key decisions included a contract for water main rehabilitation under US-31 and the purchase of new utility vehicles.

• Approved $126,390 contract with Michels Pipe Services for US-31 water main lining
• Approved $413,650 for an Altec hybrid 60 foot bucket truck
• Approved $412,295 for an Altec 55 foot digger derrick truck
• Approved $1,654,600 total budget for Secondary Clarifiers 3 & 4 Replacement
• Approved $8,456,856 transfer from Electric Utility funds to the City of Holland

Principal Shopping District

The Principal Shopping District Board of Directors meets August 4, 2022 at Civic Center Place. The board is scheduled to vote on the 2023 Downtown Holland Calendar of Events and hear updates on diversity and inclusion work with The WEBB Advisory Group. Discussion items include Sidewalk Sales, a Street Performer Series Block Party, Social District boundaries, staffing, and Hope College promotions (tabled).

• Action item: 2023 Downtown Holland Calendar of Events
• Update from The WEBB Advisory Group on diversity and inclusion initiatives
• Discussion of Sidewalk Sales and Street Performer Series Block Party
• Discussion of Social District boundaries
• Staffing update and Hope College promotions (tabled)

International Relations Commission

The Holland International Relations Commission meets August 4, 2022 at City Hall to approve July 7 meeting minutes and vote on a vice chair nomination. The commission will also vote on entertainment for the International Festival of Holland on October 1, 2022, and discuss festival vendors, a film series, and sister city activities. The agenda includes updates on the International Festival and a Diversity Forum scheduled for October 27, 2022 in Hudsonville.

• Vote on Vice Chair nominations
• Vote on Eleve Studio as entertainment for International Festival of Holland (October 1, 2022)
• International Festival of Holland vendor and entertainment updates
• Reel Time Film Series scheduled November 2022-January 2023
• Diversity Forum on October 27, 2022 at Pinnacle Center, Hudsonville

City Council Regular

The Holland City Council meets August 3, 2022 to act on several rezoning requests, ordinance amendments, and a payment-in-lieu-of-taxes agreement with Dwelling Place. Council will also consider routine purchases, a public hearing for a tax abatement, and a closed session for the City Manager's personnel evaluation. Many items are on the consent agenda and will be decided in one motion unless pulled for separate discussion.

• Rezoning of 94 & 98 W. 9th St.; 57 (Part), 85, 91, & 95 W. 10th St. from F-CDT to F-CENT (Dwelling Place)
• Rezoning of 100 W. 9th St., 227 & 231 Pine Ave., and 99 W. 10th St. from F-CDT to F-CENT
• Rezoning of 5332 147th Street (Future GenMichigan, LLC)
• Dwelling Place Payment in Lieu of Taxes (PILOT) Development Agreement & Municipal Services Agreement
• Set public hearing for PA 198 Tax Abatement for Forged by Design, LLC at 428 West 24th Street

Downtown Development Authority

The Holland Downtown Development Authority meets Tuesday, August 2, 2022 at 4:00 pm at Holland Civic Center Place (note the location change). Action items include a request from Park Theatre, 248 S. River, to amend the Social District boundaries, a parking board discussion, and board member nominations. The board will also hear reports on vacancies, the Downtown Review Board, and the budget.

• Park Theatre, 248 S. River, requests amending Social District boundaries so it can apply to join the Social District
• Board member nominations: Heather TenHarmsel (The Poppy Peach, 21 E 8th St.) for DDA Board; Jeff Genova (Big Lake Brewing, 13 W. 7th St.) for DRB Board
• DRB report items: Garsnett Beacon Candle Co (210 S. River) new sign; City Flats Hotel (61 E. 7th St.) new outdoor cafe; Stifel (99 E 8th St.) new sign
• Parking Board discussion scheduled
• Reports: Vacancy Report, DRB Report, Budget Report

Board of Appeals

The Holland Board of Appeals meets July 28, 2022, with a 5:00 PM agenda study session and a 6:00 PM public hearing on two applications. Kirk Kureska requests a special exception to operate a residential treatment center for persons with disabilities at 493 W 32nd Street, a property previously used as a nursing facility. Scott Sterenberg, on behalf of Doors of Hope, requests a variance to convert a dentist office at 702 E 8th Street into a residential apartment, creating two apartments where mixed use with commercial is required. The board may decide the applications at the hearing or afterward, and will also approve June 23, 2022 minutes and elect a chair and vice-chair.

• 493 W 32nd Street – 22.07Z: Kirk Kureska requests a special exception for a residential treatment center for persons with disabilities at a former nursing facility
• 702 E 8th Street – 22.08Z: Scott Sterenberg, on behalf of Doors of Hope, requests a variance to convert a dentist office into a residential apartment, creating two apartments where mixed use with commercial is required
• Board may grant the relief requested, deny it, grant partial relief, or grant a special exception in lieu of a variance
• Approval of minutes from the regular meeting of June 23, 2022
• Election of officers: Chair and Vice-Chair; next meeting Thursday, August 25, 2022

City Council Study Session

The Holland City Council holds a study session on July 27, 2022, to review the Dwelling Place affordable housing proposal. The proposal covers two apartment buildings totaling 46 units on W 9th, W 10th, and Pine Ave, plus a rezoning from F-CDT to F-CENT and a Payment In Lieu of Taxes (PILOT) exemption. Study sessions are discussion-only; the agenda states no action or vote will be taken. The Planning Commission previously recommended approval of the site plan with conditions and the rezoning.

• Rezoning of 94 and 98 W 9th St; 57 (part), 85, 91 and 95 W 10th St from F-CDT to F-CENT, plus adjoining parcels 100 W 9th St, 99 W 10th St, and 227 and 231 Pine Ave
• Site plan for a 31-unit building at 57 W 10th St (First United Methodist Church property) and a 15-unit building at 100 W 10th St (Hope Church property)
• Dwelling Place plans to seek 9% Low Income Housing Tax Credits, with units priced for households at or below 80% of Ottawa County Area Median Income
• Requested PILOT exemption and 811 project-based rental assistance for 11 apartments serving households with an adult living with a disability
• Planning Commission on July 12, 2022 recommended approval of the site plan with conditions and the rezoning

Civic Center Place Board

The Civic Center Place Board meets July 27, 2022, to consider minutes from May 25 and review financials, completed and upcoming events, a Tulip Time assessment, and facility metrics. The board will also discuss what information it needs for a September discussion about extending a contract. No votes on new spending or ordinances are scheduled.

• Consideration of minutes from the May 25, 2022 meeting
• Review of financials, including May and June 2022 profit-and-loss reports
• Tulip Time assessment and completed/upcoming events review
• Discussion of metrics on facility use
• Information needs for September contract extension discussion

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on July 25, 2022. The board will consider declaring 4036 Hillside Trail surplus and approving ballot language for a proposition to authorize its sale. It will also receive quarterly monitoring reports on finances, insurance claims, investments, energy hedging, and performance indicators, and discuss peak water demand reduction and tiered water rates.

• Resolution approving ballot for proposition to authorize the sale of 4036 Hillside Trail, Laketown Township
• Declaration of surplus property for 4036 Hillside Trail
• Insurance claims FY 2022: seven claims totaling $23,723.45; six adjudicated for $19,870.30, one in process
• Natural gas purchase agreements for 7,483,800 decatherms at $2.40–$2.60 per decatherm, total cost $18,736,749 for FY2023–2025
• Study item on peak water demand reduction and tiered water rates: tactical action results

Downtown Parking Board -CANCELLED

The City of Holland's Downtown Parking Board meeting scheduled for 2022-07-25 at Holland Civic Center Place was cancelled. The agenda lists only public comment, a parking board discussion under new business, and adjournment, but no decisions were made because the meeting did not take place. The remaining text is boilerplate about accessibility and translation services.

• Meeting cancelled; no votes, contracts, or ordinances were considered
• Agenda had listed public comment and a parking board discussion
• Accessibility and translation services contact: Esther Fifelski, 270 S River Avenue, Holland, MI 49423, 616.355.1322

Human Relations Commission

The Holland Human Relations Commission meets July 21, 2022 to vote on renewing its Fair Housing Center of West Michigan membership and on 2023 board and commission training dates, and to hear a Michigan Department of Civil Rights presentation. The agenda also includes a non-discrimination ordinance report and updates on 2023 strategic planning goals such as workforce housing and tenant-landlord advocacy. Several items are discussion or update only, not votes.

• Vote on Fair Housing Center of West Michigan membership renewal
• Vote on approval of June 16, 2022 meeting minutes
• Vote on board and commission training module dates: July 26, 2022; October 25, 2022; February 28, 2023; April 25, 2023
• Non-Discrimination Ordinance report: 7 concerns in FY2021 and 13 in FY2022
• Public comment from Patricia Barrera, Strategic Initiatives Coordinator, Michigan Department of Civil Rights

City Council Regular

Holland's City Council meets July 20, 2022 to act on a large consent agenda and several ordinances, including final adoption of Unified Development Ordinance (UDO #4) text amendments and text changes to Chapters 6 and 19-12. The agenda also lists Planning Commission rezoning requests (Dwelling Place; 100 W. 9th St., 227 and 231 Pine Ave., and 99 W. 10th St. from F-CDT to F-CENT; and 5332 147th Street) with final adoption set for August 3, 2022. Council will also consider finance policies, a Lakeshore Advantage funding agreement, and a bid award for court resurfacing at Moran Park. The attached July 6 minutes show prior approvals including $83,110 for 6th Street Reconstruction consulting and $97,900 for tulip bulbs.

• Final adoption of UDO #4 text amendments and text amendments to Chapters 6 and 19-12
• Planning Commission rezonings: Dwelling Place; 100 W. 9th St., 227 and 231 Pine Ave., and 99 W. 10th St. from F-CDT to F-CENT; 5332 147th Street (final adoption August 3, 2022)
• Finance items: Debt Management Policy, Fund Balance Policy, Fund Balance Implementing Procedure, and Lakeshore Advantage funding agreement
• Parks and Recreation bid award for court resurfacing at Moran Park
• Public Safety agreement for Taser devices with Axon Enterprise, Inc.; Internal Services purchases of Adobe Acrobat Standard and network switches

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority Board of Directors meets July 20, 2022 at Holland City Hall. The agenda includes approval of March 23, 2022 meeting minutes, a financial report through June 30, 2022, and an update on the Lakeshore Advantage SURGE Center. The board is not scheduled to vote on new contracts or rezonings at this meeting.

• Financial report through June 30, 2022: revenues $344,189 (96% of budget), expenditures $98,401 (20% of budget), surplus $245,789
• Approval of March 23, 2022 meeting minutes
• Lakeshore Advantage SURGE Center update
• Next meeting September 28, 2022 at Holland City Hall

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets July 19, 2022, at 4:00 pm at City Hall. Members will continue discussion of accessory dwelling units (ADUs) and hear updates on the Community Development Block Grant, the Blueprint for Flourishing Neighborhoods, and Neighborhood Connections. No new business or formal action is listed on the agenda.

• Continued ADU discussion from May and June meetings
• Community Development Block Grant update, including public facilities and improvements projects
• Blueprint for Flourishing Neighborhoods update
• Neighborhood Connections update
• Public Safety update under department reports

Downtown Design Review Board

The Downtown Design Review Board meets Monday, July 18 2022 at 3:30pm at Holland Civic Center Place to consider three applications and welcome a new board member. The board will review one new wall sign for Garsnett Beacon Candle Co at 210 S. River Ave, an extension of an outdoor cafe on College Avenue for City Flats Hotel Holland at 61 E 7th St., and one new wall sign for Stifel at 99 E. 8th St. The agenda also includes public comment and the addition of a new board member. The next meeting is scheduled for August 15, 2022.

• Garsnett Beacon Candle Co, 210 S. River Ave — one new wall sign
• City Flats Hotel Holland, 61 E 7th St. — extension of outdoor cafe on College Avenue
• Stifel, 99 E. 8th St. — one new wall sign
• New board member to be added
• Public comment limited to five minutes per speaker

City Council Study Session / Special Meeting

The Holland City Council held a study session on July 13, 2022, to discuss economic development initiatives and review the city's Debt Management Policy and Fund Balance Policy. No action or vote was taken at the study session. A special council meeting was also scheduled, including a closed-door session to review a written legal opinion with the city's attorney. The Debt Management Policy draft lists an effective date of 07/20/2022 and approval by City Council 07/20/2022.

• Lakeshore Advantage presented an economic development update, including a $50k annual request and reported business expansions such as LG Energy Solution at $1.7b/613k sq ft
• Finance Director Lynn McCammon reviewed the Debt Management Policy, which sets a goal of maintaining no less than an A3 credit rating and a debt limit generally not exceeding 10% of State Equalized Valuation
• Fund Balance Policy discussion included a minimum range of 20%-35% combined General Fund and Budget Stabilization Fund
• Special City Council Meeting included a motion to enter a closed-door session to review and discuss a written legal opinion with the City's attorney
• Public comment was limited to the agenda item identified as such

Planning Commission

The Holland Planning Commission meets July 12, 2022, with a study session on vendor trucks, administrative site plan reviews, and Airport Overlay ordinance changes, followed by a regular meeting. The regular meeting includes public hearings on a request to rezone 5332 147th Avenue from Low Density Residential to Industrial for FutureGen Michigan, LLC, and several rezoning and site plan requests from Dwelling Place of Grand Rapids NPHC for properties on W 9th, W 10th, and W 11th Streets. The Commission will also consider text amendments to Chapter 39 regarding care facilities, shelters, and public lodging, and will review minutes from June 14, 2022.

• Rezoning request for 5332 147th Avenue from Low Density Residential to Industrial by FutureGen Michigan, LLC (33 acres)
• Rezoning request for 94 & 98 W 9th Street; 57 (Part), 85, 91, 95 W 10th Street from F-CDT to F-CENT by Dwelling Place of Grand Rapids NPHC
• Site plan approval for a 46-unit scattered site development on W 9th, W 10th, and W 11th Streets by Dwelling Place of Grand Rapids NPHC
• Rezoning request for 100 W 9th Street; 227 and 231 Pine Avenue; 99 W 10th Street from F-CDT to F-CENT by the City of Holland
• Proposed text amendments to Chapter 39 Unified Development Ordinance regarding Care Facilities, Shelters, and Public Lodging

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets July 11, 2022, to elect a chair and vice chair, approve consent agenda items including a fund transfer to the City for FY 2023 and electric easements for Lakewood Boulevard road construction, and take up regular agenda items on US-31 water main lining, purchasing a hybrid bucket truck and digger derrick truck, a contract award for Secondary Clarifiers 3 & 4 replacement, and a Water Treatment Plant chemical storage addition. A closed session is scheduled for a legal opinion from the City Attorney. The agenda does not state dollar amounts for the regular agenda items.

• Election of Board Chair and Vice Chair
• Consent agenda: resolution authorizing transfer of funds for contribution to the City FY 2023
• Consent agenda: electric easements for Lakewood Boulevard road construction (Park Township, Wolfenden, Trocke, Warner, Winter Oaks #1 and #2)
• Regular agenda: US-31 water main lining, with a proposal from Michels and a construction services agreement with Michels Pipeline Services
• Regular agenda: contract award and budget transfer for Secondary Clarifiers 3 & 4 replacement, and a Water Treatment Plant chemical storage addition proposal from Prein & Newhof dated June 6, 2022

International Relations Commission

The Holland International Relations Commission meets July 7, 2022, to approve minutes, take vice chair nominations, and continue strategic planning for annual activities including the International Festival of Holland on October 1, 2022. The agenda also lists upcoming community events and volunteer sign-ups. Much of the agenda is procedural, and no binding decisions on contracts or budgets appear on the face of the document.

• Vice Chair nominations following the resignation of Vice-Chair Humbarger, who chose not to renew her tenure
• International Festival of Holland scheduled for October 1, 2022, at Holland Civic Center
• Reel Time Film Series planned for November 2022-January 2023, with films Landfill Harmonic, Frenemies, and Small Island Big Song previously selected
• World Affairs Council Great Decisions Global Discussions set for February-March 2023
• Volunteer sign-up for the HRC/IRC info table at LAUP Fiesta on July 9, 2022, at Holland Civic Center

Principal Shopping District

The Principal Shopping District Board of Directors meets July 7, 2022, to consider June minutes, hear diversity and inclusion updates, and discuss downtown events and promotions. Action items include a food truck ordinance update. The board will also review the FY22 and FY23 budgets and media reports.

• Food Truck Ordinance Update (Action Item)
• Diversity and Inclusion Initiatives: DEI Subcommittee, WEBB Advisory Group Key Informant Report, Event Sponsorship Recap
• Discussion Items: Celebrate and Save! Recap, July D-Coffee, Sidewalk Sales, Hope College Promotions, Special Events and Programs Position, Business News
• Board Items for Review: July FY22 Budget Report, Council Approved FY23 Budget, July Media Report
• Welcome to New Board Member

City Council Regular

Holland City Council meets July 6, 2022 to act on a large consent agenda and several reports. Items include proposed Unified Development Ordinance text amendments and a city Non-Motorized Transportation Plan, both headed for final adoption July 20, plus a notice-of-intent resolution on Fire Station Bonds. The agenda also lists a no-parking change on Quarterline Road, a consulting services proposal for the 6th Street Reconstruction Project, and several revocable license agreements.

• Proposed Unified Development Ordinance (UDO) text amendments — final adoption set for July 20, 2022
• City Non-Motorized Transportation Plan up for approval
• Fire Station Bonds — Notice of Intent Resolution (roll call)
• No parking change on Quarterline Road
• Additional consulting services proposal for the 6th Street Reconstruction Project

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets July 5, 2022 at 4:00 P.M. at the Parks and Cemetery Office. New business includes a discussion of a Kollen Park boat ramp restroom, port-o-johns, and potential Community Development Block Grant (CDBG) funding for parks projects. Old business includes updates on moving the greenhouse to Centennial Park and a Tulip Time debrief. The agenda also includes approval of the May 3, 2022 meeting minutes and monthly parks and recreation activity updates.

• Kollen Park Boat Ramp Restroom discussion
• Port-o-johns
• Potential Community Development Block Grant (CDBG) funding for parks projects
• Update on moving greenhouse to Centennial Park
• Tulip Time debrief/update

Downtown Development Authority

The Downtown Development Authority holds its required informational meeting on the FY23 budget, then a regular board meeting. Action items include a rezoning request at 57 W 10th Street from F-CDT to F-CENT, tied to Dwelling Place properties at 57 W 10th St and 77 W 11th, and a proposed ordinance change on food trucks on private property. The board will also consider minutes and hear reports on vacancies, downtown design, board recruitment, the DDA budget, and project maintenance.

• Rezoning request: 57 W 10th Street from F-CDT to F-CENT (Dwelling Place, 57 W 10th St and 77 W 11th)
• Proposed ordinance change regarding food trucks on private property
• DDA FY23 budget presented at required informational meeting
• Consideration of minutes (action item)
• Reports: Vacancy Report, DRB Report, New Board Member Recruitment Update, DDA Budget, Downtown Project Maintenance Matrix

Holland Historic District Commission

The Holland Historic District Commission meets July 5, 2022 to decide Certificates of Appropriateness for exterior changes in local historic districts. The agenda includes a tabled awning and railing request at 261 W. 11th Street, new front-door applications at 12 W. 13th Street and 309 Maple Avenue, and four administrative approvals for air conditioning and fences. The commission will also handle reappointments and elect officers.

• Certificate of Appropriateness for awning and railing at 261 W. 11th Street (Robert Meloche), tabled from the June 7 meeting
• Certificate of Appropriateness for a front door at 12 W. 13th Street (Hiroyuki Imamura)
• Certificate of Appropriateness for a front door at 309 Maple Avenue (Jordan Castorena)
• Administrative approvals: air conditioner at 240 W. 12th Street; fences at 339 Washington Blvd, 300 Washington Blvd, and 242 W. 10th Street
• Committee and staff report on reappointments and election of officers

Downtown Holland DEI Subcommittee

The Downtown Holland DEI Subcommittee meets June 30, 2022 at 3:00 PM at the Holland Civic Center. The agenda lists discussion items on summer events, event sponsorships, an update from The Webb Advisory Group, and business news, plus time for public comments and subcommittee comments. No votes, contracts, or dollar amounts appear on the agenda. The next regular meeting is scheduled for Thursday, July 28 at 3:00 pm at the Holland Civic Center.

• Discussion: Summer Events
• Discussion: Event Sponsorships
• Update: The Webb Advisory Group
• Discussion: Business News
• Public comment period, five minutes per speaker

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on June 27, 2022. The board will consider updated FY 2023 combined property/liability insurance costs after the Holland City Council approved the program on June 15, 2022, changing the HBPW allocation from the $807,442 ceiling the board approved on June 13. It will also review May 2022 financials and study items on an electric cost of service study, a beneficial electrification incentive program, and value of solar results.

• Updated FY 2023 City of Holland/HBPW Combined Property/Liability Insurance Program: HBPW allocation of $877,020, including $42,140 for Cyber coverage; total program cost $1,464,269
• Prior June 13, 2022 HBPW approval was a cost not to exceed $1,214,856, with HBPW allocation not to exceed $807,442 (including $75,000 estimated Cyber coverage)
• Cost increase attributed to a new excess property coverage layer at $160,361 and Cyber coverage at $93,621
• FY 2023 property insurance coverage for HBPW energy production assets — update
• Study items: Electric Cost of Service Study and related financial projections; Beneficial Electrification Incentive Program; Value of Solar tactical action results review

Board of Appeals

The Holland Board of Appeals meets June 23, 2022, with a 5:00 PM study session and a 6:00 PM public hearing on two applications. SKALA Concepts, on behalf of owner Peter Christensen, seeks a special exception or variance to expand the garage at 53 E 30th Street to a three-stall garage, set back 14 feet from the north property line where 25 feet is required. Beth Diekema seeks a special exception for a second-story addition at 563 Elmdale Court, set back 6 feet from the south property line where 7 feet is required. The board may grant, deny, or grant partial relief, and will also consider minutes from its April 28, 2022 meeting.

• 53 E 30th Street (22.05Z): SKALA Concepts requests special exception or variance for a garage addition set back 14' from the north property line where 25' is required
• 563 Elmdale Court (22.06Z): Beth Diekema requests special exception for a second-story addition set back 6' from the south property line where 7' is required
• Board may grant lesser relief than requested, including a special exception in lieu of a variance
• Approval of minutes from the regular meeting of April 28, 2022
• Next meeting scheduled for Thursday, July 28, 2022

City Council Study Session

This June 22, 2022 study session is a work session where the Holland City Council discusses items but takes no votes. Council will review proposed amendments to the Unified Development Ordinance (UDO) recommended 9-0 by the Planning Commission, a Non-Motorized Transportation Plan, a status update on the Fire Stations Project, and the 2022 Strategic Plan and Business Plan final report. Staff said the UDO amendments are intended for a first reading at the July 6 meeting.

• Proposed UDO amendments include new campground regulations, vehicle repair rules at residential properties, and making almost all of the UDO a civil infraction; Planning Commission recommended 9-0 on June 14, 2022
• Non-Motorized Transportation Plan recommended by the Planning Commission
• Fire Stations Project update: 4 full bays at Kollen Park, 5 full bays at Waverly, 15 beds at Kollen Park and 18 at Waverly Rd, private toilet/shower rooms, lockers for full- and part-paid staff, and room for a future burn building
• 2022 Strategic Plan and Business Plan final report, tied to Goal 4: To Provide Quality Services to All Stakeholders
• Public comment accepted in advance by email at [email protected]

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets June 21, 2022, to hear a presentation on the Circles Program by Good Samaritan Ministries and continue discussion of the city's Accessory Dwelling Unit (ADU) ordinance from May 17. Old business also includes Community Development Block Grant updates, the Blueprint for Flourishing Neighborhoods, and Neighborhood Connections. No new business is listed, and no formal action items are marked on the agenda.

• Continued discussion of the ADU ordinance from May 17, 2022
• Presentation on the Circles Program by Lotefa Villareal of Good Samaritan Ministries
• Community Development Block Grant update
• Blueprint for Flourishing Neighborhoods update
• Neighborhood Connections update

Downtown Design Review Board

The City of Holland Downtown Design Review Board meets June 20, 2022 at 3:30pm at Holland Civic Center Place, 150 W 8th St. The agenda lists two applications: a new awning for Geenen DeKock Properties, LLC at 12 W. 8th St., and a sign for LVZ Financial Planning at 240 S. River Ave. The meeting also includes a public comment period and an adjournment; no other decisions or dollar amounts appear in the agenda. The next meeting is listed as July 18, 2022, pending applications.

• Geenen DeKock Properties, LLC, 12 W. 8th St. — application for a new awning
• LVZ Financial Planning, 240 S. River Ave — application for a sign
• Public comment period, limited to five minutes per speaker
• Next meeting scheduled for July 18, 2022, pending applications

Public Art Advisory Committee

The City of Holland Public Art Advisory Committee meets June 20, 2022, 1:30-2:30 p.m. in the City Hall Training Room, a change from its usual location. The agenda covers approval of March 24, 2022 minutes and updates on four projects: a video on the City's artwork collection, the Memorial Mapping Project, the Art Around Holland Icon Project, and a list of public art sculptors and muralists. No action items beyond minutes approval are listed; the rest are discussion updates.

• Approval of March 24, 2022 meeting minutes
• Update on a video about the City's artwork collection
• Memorial Mapping Project update
• Art Around Holland Icon Project update
• List of Public Art Sculptors/Muralists Project update

Human Relations Commission

The Holland Human Relations Commission meets June 16, 2022, to hear a presentation on the Circles Ottawa County program and to continue 2023 strategic planning. The agenda includes a vote on 2022-2023 community board and commission training dates and approval of April 21, 2022 minutes. Commissioners will also discuss staffing HRC display tables at Juneteenth, PRIDE, and LAUP Fiesta, and receive chair and staff reports.

• Vote on Community Board & Commission Training Module dates: July 26, 2022; October 25, 2022; February 28, 2023; April 25, 2023
• Approval of minutes for the April 21, 2022 regular meeting
• Public comment by Lotefa Villareal of Good Samaritan Ministries Circles Program
• HRC display table sign-ups: Juneteenth June 17-18 at Kollen Park, PRIDE June 25 at Centennial Park, LAUP Fiesta July 9 at Holland Civic Center
• Strategic planning topics include brand identity, social justice awards, workforce housing, tenant landlord advocacy, and by-law review

Administrative Committee

The Holland Area Water Reclamation Facility Administrative Committee meets June 15, 2022 to consider a budget transfer for the Secondary Clarifiers 3 & 4 Replacement Project. Staff recommend moving $754,600 from contingency, bringing the project budget to $1,654,600 after bids came in higher than the original $900,000 budget. The committee will also approve minutes from its April 19, 2022 meeting and take public comment.

• Budget transfer of $754,600 from contingency for Secondary Clarifiers 3 & 4 Replacement Project, raising total project budget to $1,654,600
• Project originally approved at $900,000; bids came in 84% over budget, attributed to inflation and supply chain issues
• Includes previously awarded $95,000 engineering contract with Tetra Tech
• Clarifiers are 42 years old, past their 20- and 30-year useful life for mechanical components
• Approval of 2022-04-19 Administrative Committee meeting minutes

City Council Regular

Holland City Council meets June 15, 2022 at City Hall, 270 S. River Avenue. The agenda includes a public hearing on a PA 198 speculative tax abatement for Lakeshore Industrial Properties LLC at 1285 Waverly Rd., plus a large consent agenda of routine items. Council will also consider Fiscal Year 2023 non-union wage adjustments, a Fiscal Year 2022-23 insurance program, and several Holland Board of Public Works easement and lease items. The attached May 18 minutes show prior approvals including a $753,116 equipment purchase from Siemens Energy and a $389,747 mobile command vehicle.

• Public hearing on PA 198 speculative tax abatement for Lakeshore Industrial Properties LLC, 1285 Waverly Rd.
• Consent agenda includes BPW easements at 880 E. Washington Avenue and 428 W. 24th Street with Forged Properties, LLC
• BPW lease amendment for 49 W. 3rd Street (Magna Building)
• FY 2023 non-union wage adjustment proposal and FY 2022-23 insurance program approval
• Redevelopment liquor license request for Bowerman's on 8th Bakery and Cafe

Holland Energy Fund

The Holland Energy Fund board meets June 15, 2022 to review May financial reports, program metrics, and proposed changes to its Home Energy Retrofit program. Staff recommend making free in-home energy education a required first step before residents can receive rebates or on-bill loans, and removing the current $10,000 minimum spending requirement while keeping the $30,000 cost maximum. The board will also hear an update on the retrofit incentive feedback and set a future meeting date, with September 14 or 21, 2022 suggested.

• Proposed Home Energy Retrofit changes: require energy education before rebates, remove the $10,000 minimum spending threshold, keep the $30,000 cost maximum, and drop windows from the allowed measures list
• May 2022 financial report: FY2022 budget of $398,800 revenue and $546,053 expenses; year-to-date revenue $319,253 (80%) and expenses $175,483 (32%)
• On-bill loan program totals: 140 loans granted since 2016, 56 paid off, $2,274,585.38 financed against $2,578,684.24 in project costs
• Balance sheet as of May 31, 2022: assets $1,704,541, liabilities $914,321, fund balance $790,220
• Next meeting date to be chosen: September 14 or 21, 2022, planned as a 1.5-hour meeting

Planning Commission

The Holland Planning Commission meets June 14, 2022, with a study session on Hope College's North Campus Gateway project and Round Five Unified Development Ordinance text amendments, followed by a regular meeting. In new business, the Commission will consider adopting the 2022 Non-Motorized Transportation Plan, a site plan for a 196-unit multi-family apartment development at 1245, 1255, and 1269 E 16th Street, and several UDO text amendments. Items marked with an asterisk require a public hearing.

• Site plan approval request for a 196-unit multi-family apartment development at 1245 E 16th Street, 1255 E 16th Street, and 1269 E 16th Street; applicant MRK II, LLC
• Adoption of the 2022 Non-Motorized Transportation Plan
• Proposed UDO text addition on Campground standards (Chapter 39 Section 4.04)
• Proposed UDO text addition on vehicle repair standards at residential properties (Section 39-9.14)
• Proposed UDO text amendments on when a violation is a civil infraction or misdemeanor (Section 39-12.13)

City Council Study Session - 08 Jun 2022 - Cancelled

The City Council study session scheduled for June 8, 2022 at 6:00 p.m. has been cancelled. The agenda contains no items for discussion or decision. The next regular meeting is scheduled for June 15 at 6 p.m. in Council Chambers.

• June 8, 2022 study session cancelled
• Next regular meeting: June 15, 6 p.m., Council Chambers

Downtown Development Authority

The Downtown Development Authority meets June 7, 2022 at 4pm in Holland City Hall Council Chambers. The board will consider minutes and a Redevelopment Liquor License request from Bowerman's on 8th at 2 E. 8th Street, which requires DDA approval to move forward. The agenda also includes an 8th Street Assessment & Improvements report and reports on the ice skating park, budget, and downtown design review items.

• Redevelopment Liquor License request for Bowerman's on 8th, 2 E. 8th Street — DDA approval required for the application to proceed
• 8th Street Assessment & Improvements Report presented to the board
• Ice Skating Park and 6th Street update, including a link to the design concept
• DRB report items: new wall sign at Lighthouse 99 E. 8th Street Suite 210; new benches sidewalk café at Our Brewing Company 76 E. 8th Street; parking space dining applications at Hops at 84 East 84 E. 8th Street, Curragh Irish Pub 73 E. 8th Street, and City Deli 52 E. 8th Street; new tables and chairs sidewalk café at Waverly Stone Gastropub 20 W 8th Street
• Budget Report and Vacancy Report

Holland Historic District Commission

The Holland Historic District Commission meets June 7, 2022, to consider four Certificates of Appropriateness for exterior changes at homes on W. 11th, W. 14th, W. 12th, and W. 10th streets. It will also hear updates on Design Guidelines review by the state historic preservation office and a covenant amendment for the Old Firehouse No. 2 at 106 E. 8th Street. The agenda also includes approval of minutes from April 21 and May 3, 2022, and public comment.

• Certificate of Appropriateness: 261 W. 11th Street (Robert Meloche) — awning and railing
• Certificate of Appropriateness: 73 W. 14th Street (Mary Mokma) — replacement porch windows
• Certificate of Appropriateness: 89 W. 12th Street (Duane Kooyers) — replacement porch columns
• Certificate of Appropriateness: 243 W. 10th Street (Daniel Mogck) — garage doors
• Committee and Staff Report: Design Guidelines SHPO review; covenant amendment for 106 E. 8th Street (Old Firehouse No. 2)

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets June 6, 2022, to act on consent items including easements and a lease amendment, and to take up regular agenda items covering FY2023 property and liability insurance, adoption of GASB Statement 62 regulatory accounting, an East Point Substation control enclosure, and FY2023 electric, water, and wastewater terms of service updates. The board will also receive updates on pipeline and sewer condition assessment projects. Several items involve contracts and insurance programs whose dollar amounts are not stated in the agenda text.

• Fiber optic cabinet easement at 880 E. Washington Avenue in Zeeland with Zeeland Community Hospital
• Electric power line easement at 428 W. 24th Street with Forged Properties, LLC
• Lease amendment for 49 W. 3rd Street ("Magna Building")
• FY 2023 property insurance coverage for HBPW energy production assets, and a combined City/HBPW property/liability insurance program
• Adoption of GASB Statement 62 regulatory accounting; East Point Substation control enclosure; FY2023 electric, water, and wastewater terms of service updates

Principal Shopping District

The Principal Shopping District Board of Directors holds its regular meeting June 2, 2022 at 8:00 am at the Holland Civic Center Place. The agenda lists discussion items including a resident board seat, the Street Performer Series, a D-Coffee date, Girlfriends Weekend survey results, and a Special Events and Promotions Coordinator, plus diversity and inclusion updates and June budget and media reports. The attached April 14 minutes record a 7-1 vote to approve sponsorships of up to $500 each for five 2022 events and to direct staff to draft a formal grant policy.

• April minutes: Board voted 7-1 to approve sponsorships up to $500 each for Juneteenth Freedom Festival (June 17-18), Holland Waterfront Celtic Festival (June 24-25), Holland Pride Festival (June 25), Fiesta! (July 9), and Tulip City Triathlon (July 30)
• April minutes: Board recommended assessing second-floor vacation rentals above businesses at $.14 per square foot; staff to check with City Assessor and City Attorney before the 2022 policy goes to City Council in the fall
• April minutes: DDA parking-space dining proposal would let restaurants expand sidewalk cafes into parking spaces with a $15 per day fee; set for a first reading of the ordinance amendment April 20 before City Council
• April minutes: Girlfriends Weekend netted over $10,000 in revenue with 50 shops and restaurants and 568 registrants; board requested attendee and business surveys and asked staff to review pricing for next year
• June 2 agenda: discussion of a resident board seat, Street Performer Series, next D-Coffee date, Girlfriends Weekend survey results, and a Special Events and Promotions Coordinator

International Relations Commission

The Holland International Relations Commission meets June 2, 2022, to approve minutes from May 5 and April 7, review strategic-plan goals for the International Festival of Holland on October 1, 2022, and vote on the Reel Time Film Series selections for November 2022 through January 2023. The agenda also lists upcoming community events including the LEDA Summit on Race and Inclusion, Juneteenth, PRIDE, LAUP Fiesta, National Night Out, and a Diversity Forum. No ordinances, contracts, or fee changes are up for decision at this meeting.

• Vote on Reel Time Film Series selections for November 2022-January 2023
• International Festival of Holland scheduled for October 1, 2022
• Approval of minutes for the May 5, 2022 and April 7, 2022 regular meetings
• LAUP Fiesta July 9, 2022 at Holland Civic Center; sign-up for HRC/IRC display table shifts
• Upcoming events listed: LEDA Summit June 7, Juneteenth June 17-18 at Kollen Park, PRIDE June 25 at Centennial Park, National Night Out August 2 at Kollen Park, Diversity Forum October 27 at Pinnacle Center

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee meets June 2, 2022 at 3:00 pm in the Service Center Board Room, 625 Hastings Ave, Holland, MI. The agenda covers approval of the March 14, 2022 minutes, public comment, updates on four priority strategies (renewable energy supply, electrification incentives, mobility planning, and fast-charger incentives), and discussion of a draft annual progress report format for City Council. No binding decisions or votes are listed on the agenda.

• Approval of March 14, 2022 meeting minutes
• Strategy update EP.1 — Increase Renewable Energy Supply (Koster/Davenport)
• Strategy update BC.2 — Incentivize Electrification (Reynolds)
• Strategy update TR.1 — Mobility Strategic Plan (Van Beek/Koster)
• Discussion of draft annual progress report format for City Council

City Council Regular

Holland City Council meets June 1, 2022 to act on routine consent items and several resolutions. Votes are scheduled on placing delinquent code enforcement invoices on Summer 2022 tax bills, a PA 198 tax abatement for Hudsonville Creamery at 345 East 48th Street, and a PILOT development agreement for Magnus Capital Partners/HOM Flats. Public hearings are set for the Hudsonville Creamery abatement and the 2022-23 Community Development Block Grant Annual Action Plan.

• Claim filed against the City by Justin Lambers, 453 Washington Ave, for $15,544.95 in sewer line damage; recommended to refer to the City's insurance carrier and attorney
• Resolution to place unpaid code enforcement and dangerous structure invoices on Summer 2022 property tax bills, including 996 Park Vista Pl ($65.00) and 75 Old Mill Dr Apt 9 ($335.00)
• Public hearing on a PA 198 tax abatement for Hudsonville Creamery and Ice Cream Company, LLC, 345 East 48th Street
• Public hearing on approval of the 2022-23 Community Development Block Grant Annual Action Plan
• Resolution on a Magnus Capital Partners/HOM Flats Payment in Lieu of Taxes (PILOT) Development Agreement and Municipal Services Agreement

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for Thursday, May 26, 2022 at 6:00 p.m. has been cancelled. Staff cancelled the regular meeting because no applications were received by the May 5, 2022 application deadline. The next meeting is scheduled for Thursday, June 23, 2022.

• May 26, 2022 Board of Appeals meeting cancelled
• Reason: no applications received by the May 5, 2022 deadline
• Next meeting scheduled for June 23, 2022
• Meeting location listed as Holland City Hall - Council Chambers, 270 S. River Avenue

Civic Center Place Board

The Civic Center Place Board meets May 25, 2022, to consider minutes from March 23, 2022, and to review and discuss financials, completed and upcoming events, a Holland Christian Basketball season assessment, and metrics. The agenda also includes public comment, other business, and sets the next meeting for July 27, 2022. The attached March 23, 2022 minutes note January and February income and expenses were down, a busy spring event calendar, and a capital expenditure discussion about carpet squares versus carpet rolls.

• Consideration of minutes from the March 23, 2022 meeting
• Board review of financials, completed and upcoming events, and metrics
• Holland Christian Basketball season assessment discussion
• March 23, 2022 minutes: capital expenditure discussion on carpet squares vs. carpet rolls
• Next meeting date set for July 27, 2022

City Council Study Session / Special Meeting

Holland City Council holds a special meeting and study session on May 25, 2022. The special meeting is set to schedule a June 1 public hearing on the 2022-23 Community Development Block Grant Annual Action Plan, using a $322,894 HUD allocation. The study session covers updates on the ice rink/Window on the Waterfront, Windmill Island Gardens and Tulip Time, Magnus Capital/HOM Flats PILOT and MSA agreements, public safety succession planning, and a proposed 2023 Strategic and Business Plan. Most study session items are updates or discussion; the CDBG hearing scheduling is the concrete action.

• Special meeting to set a June 1, 2022 public hearing on the CDBG 2022-23 Annual Action Plan, funded by a $322,894 HUD allocation
• Public safety succession planning: all 5 command staff expected to retire within 2.5 years; council previously directed staff to pursue Option #3, a MERS Deferred Retirement Option Plan (DROP)
• Magnus Capital / HOM Flats — consideration of PILOT and MSA agreements (agenda lists a placeholder for documents)
• Windmill Island Gardens — review of a special liquor license for the Art on the Island Gala on September 8, 2022, and a request to establish a reserve fund at the Community Foundation of the Holland/Zeeland Area
• Proposed 2023 Strategic and Business Plan presented, with goals on finances, stakeholder connections, city organization, and services

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on May 23, 2022. The board will review April 2022 financials and study customer satisfaction survey results, an insurance update, and whether HBPW's results policies and key performance indicator targets are appropriate. The customer satisfaction item is presented for information only; no board action is required.

• Customer Satisfaction Survey FY2022: 90% better than neutral for residential customers and 96.5% for business customers, conducted by Frost Research Center at Hope College
• April 2022 financial review covering Electric, Water, Wastewater, and Broadband utilities
• Insurance update study item
• Discussion of HBPW Results Policies and Key Performance Indicator (KPI) targets
• Public comment allowed under Communications from the Audience, five-minute limit

Human Relations Commission

The Holland Human Relations Commission meets May 19, 2022, to approve April minutes and continue 2023 strategic planning, including board training dates and a possible vote on a community board and commission training module. The agenda also lists summer community events where commissioners will staff HRC display tables. The attached April minutes show the commission voted to support a Silver Sponsorship of the 2022 LEDA Summit and discussed workforce housing, tenant-landlord advocacy, and a by-law review.

• Strategic Planning 2023: possible vote on Community Board & Commission Training Module dates (July 26, 2022; October 25, 2022; February 28, 2023; April 25, 2023)
• Approval of minutes for the April 21, 2022 regular meeting
• Public comment scheduled from Barbara Lee VanHorssen, Executive Director, Momentum Center
• April minutes: motion carried to support Silver Sponsorship of the 2022 LEDA Summit
• Summer events listed: Juneteenth June 17-18 at Kollen Park, PRIDE June 25 at Centennial Park, National Night Out August 2 at Kollen Park

City Council Regular

Holland City Council meets May 18, 2022, with a packed agenda including setting a June 1 public hearing on a PA 198 tax abatement for Hudsonville Creamery & Ice Cream Company at 345 E. 48th Street, purchasing a mobile command vehicle for the police division, and selling surplus property at 578 Graafschap Road. Council will also consider an emergency vehicle access easement at 546 West 40th Street, a resolution on Holland Board of Public Works regulatory accounting, and a closed session for the City Manager's personnel evaluation. Several items are routine consent agenda matters, and the meeting includes a Holland Youth Advisory Council update and farewell to its 2022 scholars.

• Set June 1 public hearing for PA 198 tax abatement for Hudsonville Creamery & Ice Cream Company, LLC at 345 E. 48th Street
• Purchase of a Mobile Command Vehicle for Public Safety Services - Police Division
• Sale of surplus property at 578 Graafschap Road
• Emergency vehicle access easement for 546 West 40th Street
• Closed session for periodic personnel evaluation of the City Manager

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets May 17, 2022, at 4:00 pm at City Hall. The main item is a presentation and discussion on Holland's ADU (accessory dwelling unit) ordinance, led by Tricia Dreier, CNS Assistant Director. The committee will also hear updates on the Community Development Block Grant, Blueprint for Flourishing Neighborhoods, Neighborhood Connections, and a Public Safety update. No new business or formal action is scheduled.

• Presentation and discussion on Holland's ADU ordinance, facilitated by Tricia Dreier, CNS Assistant Director
• Approval of minutes from the April 19, 2022 meeting
• Old Business: Community Development Block Grant update
• Old Business: Blueprint for Flourishing Neighborhoods update
• Old Business: Neighborhood Connections update

Downtown Design Review Board

The Downtown Design Review Board meets May 16, 2022 at 3:30pm at Holland Civic Center Place to consider six applications from downtown businesses. Requests include a new wall sign, new benches and sidewalk cafe seating, and parking space dining applications. The agenda also allows public comment and lists the next meeting as June 20, 2022.

• Lighthouse, 99 E. 8th Street Suite 210 — new wall sign
• Our Brewing Company, 76 E. 8th Street — new benches for sidewalk cafe
• Hops at 84 East, 84 E. 8th Street — parking space dining application
• Waverly Stone Gastropub, 20 W 8th Street — new tables and chairs for sidewalk cafe
• Curragh Irish Pub, 73 E. 8th Street, and City Deli, 52 E. 8th Street — parking space dining applications

City Council Study Session - 11 May 2022 - Cancelled Due To Tulip Time

The City Council study session scheduled for May 11, 2022 at 6:00 p.m. at City Hall, 270 S. River Avenue, was cancelled due to the Tulip Time Festival. The agenda contains no items for discussion or decision. The next regular meeting is scheduled for May 18, 2022 at 6:00 p.m. in Holland City Hall Council Chambers.

• May 11, 2022 study session cancelled due to Tulip Time Festival
• Next regular meeting: May 18, 2022, 6:00 p.m., Holland City Hall Council Chambers
• Public comment accepted in advance by email at [email protected]

Planning Commission

The Holland Planning Commission meets May 10, 2022, with a study session and a regular meeting. In the regular meeting, the Commission will hold a public hearing on a Special Land Use request for a marina on the west side of Boatwerks restaurant at 216 Van Raalte Avenue, filed by Craig Smith on behalf of Boat Property LLC. The study session includes pre-application presentations for Shoreline Flats II and a Dwelling Place housing project with First United Methodist and Hope Church, a discussion of a proposed two-way traffic change on Pine Avenue between 10th and 9th Street, and Chapter 39 Unified Development Ordinance text amendments. The agenda also lists approval of April 12 minutes and a Five-Year Master Plan Review Recognition.

• Public hearing on a Special Land Use request for a marina at 216 Van Raalte Avenue, west of Boatwerks restaurant; applicant Craig Smith obo Boat Property LLC
• Pre-application presentation: new site plan for Shoreline Flats II
• Pre-application presentation: Dwelling Place housing project with First United Methodist and Hope Church
• Discussion of a proposed two-way traffic change on Pine Avenue between 10th and 9th Street
• Chapter 39 Unified Development Ordinance (UDO) text amendments

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets May 9, 2022, to consider several regular agenda items: a City Council resolution letting HBPW use regulatory accounting for certain transactions, pre-demolition bid support for JDY and Unit 6 structures, and purchases of a 138 kV breaker, 138 kV circuit switcher, and 15 kV breaker for East Point Substation. The board will also hear a major projects update on the Park Twp Retail Water closeout and a compensation program update. Consent agenda items include April meeting minutes and Q3 FY2022 insurance claims.

• City Council resolution allowing HBPW to adopt regulatory accounting for certain transactions (GASB 62)
• Pre-demolition bid support for JDY and Unit 6 structures, with an ERM engineering services contract
• East Point Substation purchases: 138 kV breaker, 138 kV circuit switcher, and 15 kV breaker (Siemens and CSI proposals)
• Park Twp Retail Water closeout memo under major projects update
• Compensation Program Metrics and Update under other business

International Relations Commission

The Holland International Relations Commission meets May 5, 2022, to approve minutes and discuss strategic planning for annual activities, including the International Festival of Holland on Oct. 1, 2022, and a Reel Time Film Series. The agenda also lists community events where the commission may staff display tables. No binding decisions on contracts or budgets appear on this agenda.

• Approval of minutes from the April 7, 2022 meeting
• Strategic planning for International Festival of Holland on Oct. 1, 2022 at Holland Civic Center
• Reel Time Film Series planned for Nov. 2022 - Jan. 2023
• World Affairs Council Great Decisions Global Discussions scheduled Feb. - Mar. 2023
• Public comment from Kay Klalvoord of the Holland Symphony

City Council Regular

Holland City Council meets May 4, 2022 to consider adopting the Fiscal Year 2023 proposed city budget and to hold public hearings on several PA 198 tax abatements and an industrial development district. The agenda also includes a report on the religious exemption in the non-discrimination ordinance and routine consent items such as bids, contracts, and purchases. Most items are listed for potential action, but the agenda does not state outcomes.

• Public hearing and resolution to adopt the FY2023 proposed city budget
• PA 198 tax abatement hearings for Strategic Label at 72 West 64th Street, Ste. 100; By-Pas International Corp. at 72 West 64th Street, Suites 110 and 120; and Tommy Car Wash Systems at 648 South Point Ridge
• Public hearing on creating an Industrial Development District at the southwest corner of 24th Street and Ottawa Avenue
• Consent agenda includes awarding the 2022 Sidewalk Repair Project bid with a $105,000 budget and approving purchases of three pick-up trucks, a hybrid bucket truck, and an electric street sweeper
• Proposed text amendment to Chapter 32 to allow up to three parking spaces for outdoor dining on 8th Street in the F-CDT zone

Holland Historic District Commission

The Holland Historic District Commission meets May 3, 2022 to consider four Certificates of Appropriateness for exterior work on properties in the local historic district, plus one administrative approval. Items include porch window replacement at 73 W. 14th Street, exterior restoration at 270 S. River Avenue (City Hall), signs at 230 W. 12th Street, and an emergency chimney request at 196 W. 13th Street. The Commission will also hear a staff report on a Design Guidelines Update.

• Certificate of Appropriateness: 73 W. 14th Street, Mary Mokma — replacement porch windows (Anderson 400 Series)
• Certificate of Appropriateness: 270 S. River Avenue, City of Holland (Matt VanDyken) — exterior restoration
• Certificate of Appropriateness: 230 W. 12th Street, Apostolic Assembly — signs
• Certificate of Appropriateness: 196 W. 13th Street, Amy Alderink of The Lemonade Group, LLC — emergency chimney request
• Administrative Approval: 256 W. 10th Street — CoA extension, re-siding

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets May 3, 2022 at 4:00 P.M. at the Parks and Cemetery Office. New business includes a Heeringa donation to the city to launch a new recreation center, an ice skating facility open house update, and Tulip Time. Old business covers Centennial Park, the Kollen Park kayak launch, and a hiring update. The agenda also includes approval of the March 1, 2022 meeting minutes.

• Heeringa donation to the City to launch a new recreation center
• Ice skating facility report — open house update
• Centennial Park status report
• Kayak launch at Kollen Park update / Window on the Waterfront
• Hiring report update, including a grant manager hired by the Finance Dept.

Board of Appeals

The Holland Board of Appeals will hold a public hearing on four applications: a garage setback variance at 398 College Ave, a non-conforming use change to a photography business at 578 South Shore Dr, a vehicle dealer's license request at 139 River Ave, and a commercial building variance at 124 Veterans Dr. The board may approve, deny, or grant partial relief. A decision may be made at the hearing or afterward, and minutes from the December 2, 2021 meeting will be considered.

• 398 College Ave – 22.01Z: Aaron Schwieterman requests a variance to build a detached garage with a 1-foot side and rear setback where 3 feet is required
• 578 South Shore Dr – 22.02Z: Neringa Plank requests to change from a non-conforming dance studio to a photography business
• 139 River Ave – 22.03Z: Jon Marcus, on behalf of GEM West Michigan, requests a vehicle dealer's license in the F-CDT zone, which does not allow vehicle sales
• 124 Veterans Dr – 22.04Z: Andrew Rittenhouse requests a variance to build a commercial building in airport overlay zone #2, which does not allow warehousing or low-intensity manufacturing
• Approval of minutes from the December 2, 2021 regular meeting; next meeting May 26, 2022

City Council Study Session

Holland City Council holds a study session on April 27, 2022, to review a report and recommendations on the city's Boards, Commissions, and Committees (BCCs). The report, prepared with the Ottawa County Planning and Performance Improvement Department, recommends improving recruitment and appointment, providing training, reviewing the list of BCCs, and improving their organization and web presence. The agenda also includes a motion to enter a special meeting and a closed-door session to review a legal opinion from the City Attorney. No action or vote will be taken at the study session.

• Report and recommendations on Boards, Commissions, and Committees (BCCs) analysis and improvements
• Recommendation to confirm and improve the process for advertising, recruiting, and appointing BCC members
• Recommendation to develop and provide regular training sessions for BCC members
• Recommendation for Council to discuss and confirm potential changes to BCCs and roles as liaisons
• Motion to enter a closed-door session to review a legal opinion provided by the City Attorney

Water System Advisory Council

The Holland Board of Public Works Water System Advisory Council meets April 25, 2022 to approve its November 8, 2021 minutes, consider reappointing Joel Davenport to a five-year term, and hear reports on lead and copper rule (LCR) activities. The LCR report covers 2022-2024 projects, service material verification, a Park Township service material audit, new EGLE reporting requirements, 2022 lead sampling, and customer communications. The council will also schedule its next meeting.

• Reappointment of Joel Davenport (HBPW Operations Director) to a five-year WSAC term expiring March 11, 2027
• Approval of November 8, 2021 meeting minutes
• Reports of HBPW 2021-22 LCR-related activities, including 2022, 2023, and 2024 project summaries
• Results of updated Park Township service material audit and service material verification
• New EGLE reporting requirements and 2022 lead sampling events

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on April 25, 2022. The board will receive quarterly monitoring reports on the Meeder Public Funds investment strategy, preliminary FY 2022 third-quarter financial statements, energy risk management, and key performance indicators. Study items include a regulatory update, an overview of health and safety programs, and a discussion on the appropriateness of HBPW results policies and KPI targets. No formal decisions are scheduled; most items are recommendations to accept for information.

• Meeder Public Funds portfolio totaled $79,966,865 as of 3/31/2022, with a weighted average maturity of 0.92 years and weighted average yield of 0.58%
• Short-term maturities will fund debt retirement including $12,760,000 Electric 2021 Revenue Refunding bonds due 7/1/2022 and $20,000,000 due 7/1/2023
• Water bonds for the Lakewood Water Main project sold at a premium on March 29, 2022, with enough proceeds to also fund the Pine Avenue water main project for $1.8 million
• Electric utility operating income favorable YTD by $505k; Unit 11 at HEP offline for repairs from February 9-28 and again since March 18
• Wastewater operating income favorable YTD by $883k, with wholesale true-up resulting in Northern Service Area owing an additional $217k

Brownfield Authority

The Holland Brownfield Authority meets April 21, 2022 to consider approving a collateral assignment of tax increment financing tied to a Lakeshore Habitat for Humanity and Jubilee Ministries brownfield project, and to update its Local Brownfield Revolving Fund policy. The board will also approve minutes from its January 11, 2022 meeting and hear other business and public comment.

• Approval of Collateral Assignment of TIF for the Lakeshore Habitat for Humanity & Jubilee Ministries Brownfield, tied to a Macatawa Bank loan of up to $497,013.00
• Local Brownfield Revolving Fund (LBRF) Policy Update, including a fixed loan interest rate at 50% of the WSJ Prime Rate and eligibility at or below 120% Ottawa County Median Income
• Approval of January 11, 2022 meeting minutes
• Other Business: potential upcoming projects and a new State of Michigan economic development tool called Transformational Brownfields
• Public Comment period

Human Relations Commission

The Holland Human Relations Commission meets April 21, 2022 to approve minutes from March 17 and work through its 2023 strategic planning, including committee assignments, branding, training modules, and event planning. Votes are scheduled on the strategic plan items and on supporting the LEDA Summit. The commission will also hear updates from its City Council liaison and student representatives, plus a chair report on the 34th Annual Fair Housing Luncheon and an employee DEI update.

• Approval of minutes for the March 17, 2022 regular meeting
• Strategic Planning 2023: updated board and commission directory and committee matrix
• Community Board & Commission Training Module dates: July 23, 2022; October 23, 2022; February 23, 2023; April 23, 2023
• 34th Annual Fair Housing Luncheon & Workshop Series on April 28, 2022
• Upcoming events: Juneteenth June 17-18 at Kollen Park, PRIDE June 25 at Centennial Park, LAUP Fiesta July 9 at Holland Civic Center, National Night Out August 2 at Kollen Park

City Council Study Session

The Holland City Council held a study session on April 21, 2022, to review the proposed Fiscal Year 2023 budget. The session included presentations from various city departments and outside agencies, such as the Downtown Group, Holland Historical Trust, Parks and Recreation, Community & Neighborhood Services, Public Safety, Fiscal Services, and Management & Administration. No action or vote was taken; the discussion may inform future business meetings. The agenda also included a public comment period and a discussion of pending items and the proposed tax rate for publication.

• Proposed FY23 budget presentations by Downtown Group, Holland Historical Trust, Parks and Recreation, Community & Neighborhood Services, Public Safety, Fiscal Services, and Management & Administration
• Parks and Recreation highlights: Moran Park improvements (playgrounds and courts), additional outdoor columbarium spaces at both cemeteries, and two full-time staff additions
• Public Safety highlights: fire station build and renovation, fire staffing, and police mobile command unit
• Fiscal Services highlights: new grant manager position, additional $500,000 pension payment in FY2022 estimate, and finance system upgrade
• City Clerk highlights: applying for $20,000 grant for storage, security, and public education; passport revenue projected at $58,500 for FY22 and $70,000 for FY23

Special Holland Historic District Commission

The Holland Historic District Commission is holding a special meeting on April 21, 2022, at 4:00 p.m. in the Third Floor Conference Room at City Hall, 270 S. River Avenue. The agenda lists a design guidelines review as the only substantive item, followed by adjournment. The attached document is the Holland Historic District Design Guidelines, dated April 21, 2022, which sets out how exterior work in the city's historic districts is reviewed and who is responsible for approving it.

• Design Guidelines Review is the sole substantive agenda item
• Public comment is limited to three minutes per person on items not on the agenda
• The attached guidelines describe review categories: HDC review, administrative staff review, and work not requiring a Certificate of Appropriateness
• Next meeting scheduled for 5:00 p.m. on Tuesday, May 2, 2022, in the Second Floor Training Room
• Questions directed to Anna Minnebo, Preservation Planner, at [email protected] or 616-355-1330

City Council Regular

Holland City Council meets April 20, 2022 to hold a public hearing and vote on an Urban Cooperation (425) Agreement with Fillmore Township and a related retail water agreement with the Holland Board of Public Works. Council also reviews the proposed Fiscal Year 2023 budget and a resolution to put a city-owned broadband bond proposition before voters. Several tax abatement public hearings and a downtown dining-in-parking-spaces item are set for May 4, 2022.

• Public hearing and possible approval of a 425 Agreement with Fillmore Township, tied to a 30-year retail water agreement with HBPW
• Resolution approving submission of a city-owned broadband bond proposition to electors; estimated $1.6 million infrastructure cost at 51% take-rate
• Proposed Fiscal Year 2023 budget for review, with public hearing set for May 4, 2022
• Tax abatement public hearings set for May 4, 2022 for Strategic Label (72 W. 64th St., Ste. 100), By-Pas International Corp. (72 W. 64th St., Ste. 110 and 120), and Tommy Car Wash Systems (648 South Point Ridge)
• Public hearing set for May 4, 2022 to create an Industrial Development District at the southwest corner of 24th Street and Ottawa Avenue

City Council Study Session

Holland City Council held a study session on April 20, 2022 to review the proposed Fiscal Year 2023 budget, which runs July 1, 2022 through June 30, 2023. The session covered the General Fund, HBPW utility budgets and five-year forecasts, the Holland Energy Fund, and the five-year Capital Improvement Program including streets and sidewalks. Study sessions are work sessions where no action or vote is taken; items may be acted on at a future business meeting. Public comment was encouraged in advance by email.

• Proposed FY23 General Fund budget of $28.6 million in revenues and expenditures, with a proposed city tax rate of 13.8692 mills (below the 17.5000 authorized rate and 14.7609 Headlee rollback rate)
• $70,838,041 in total planned capital projects, including $8,000,000 for the anaerobic digester (year 3 of 4 of a $33.7M project), $15,000,000 for a new Waverly fire station, and $900,000 for a fire truck
• Water utility proposes a 2% rate adjustment for FY23 after two years of no adjustments; wastewater proposes 3.6% annualized increases plus adjustments for high-strength surcharge customers
• Electric utility plans no customer class rate adjustments FY23 through FY27, recommends retiring Unit 6 in May 2023, and plans $66.5 million in capital expenditures over five years
• Broadband utility budget and five-year forecast depend on demand aggregation growth; HBPW would provide an updated forecast after the August ballot result on a possible millage

Neighborhood Improvement Committee

The Holland Neighborhood Improvement Committee meets April 19, 2022 to consider a recommendation that City Council adopt the 2022-23 CDBG Annual Action Plan, which outlines about $320,000 in estimated federal grant spending plus $10,000 in program income. The committee will also hear a presentation from Washington School Neighbors, an update on the Blueprint for Flourishing Neighborhoods, a mini-grant request for bike facilities at DeGraaf Nature Center, and a proposed affordable housing development involving Dwelling Place, Hope Church and First UM Church. A public safety update is also listed.

• CDBG Annual Action Plan 2022-23: estimated $320,000 allocation plus $10,000 program income; staff seeks committee recommendation for City Council approval, tentatively June 1, 2022
• Proposed CDBG activities include $115,000 Home Repair Program, $76,000 public improvements, $39,000 homeownership assistance, $24,000 homelessness outreach, $20,000 homelessness prevention, $11,000 fair housing services, $45,000 administration
• Neighborhood Mini-grant request from Outdoor Discovery Center for bike facilities at DeGraaf Nature Center
• Proposed affordable housing development — Dwelling Place/Hope Church/First UM Church
• Presentation from Lisa Kasten, Director/Neighborhood Connector, Washington School Neighbors

HBPW Administrative Committee

The Holland Board of Public Works Administrative Committee meets April 19, 2022 to consider approving the Holland Area Water Reclamation Facility's Fiscal Year 2023 budget, which is proposed at $6,019,704, a 2.1% increase over FY2022. The committee will also receive an update on the state of the Water Reclamation Facility. The agenda includes approval of the March 15, 2022 meeting minutes and public comment.

• FY2023 WRF budget approval proposed at $6,019,704, up 2.1% from FY2022's $5,895,305
• Administrative charges allocated to the plant rise 16.79% to $1,070,098
• Major capital projects include the anaerobic digester ($8,000,000 FY23 cash outlay toward a $33,700,000 total project cost)
• Other capital: replace clarifier internals on finals 3 and 4 ($800,000), primary switchgear replacement ($200,000), solids handling building roof replacement ($190,000)
• State of the Water Reclamation Facility update presentation

South Shore Village BID Board Meeting

The South Shore Village Business Improvement District Board meets April 19, 2022 at 1:00 pm in the Training Room at Holland City Hall, 270 S. River Ave. The agenda lists approval of the January 18, 2022 minutes, public comment, and two new business items: a South Shore Village neighborhood commercial area visioning study and grant opportunities. No old business is listed. The January minutes show the Board elected deBoer as Chair and Grant as Vice-Chair, both 7-0, and discussed meeting quarterly.

• New business: South Shore Village neighborhood commercial area visioning study
• New business: grant opportunities
• Approval of January 18, 2022 meeting minutes
• January minutes: deBoer elected Chair 7-0; Grant elected Vice-Chair 7-0
• January minutes: Board tentatively set April 19 as next meeting date

Downtown Design Review Board

The City of Holland Design Review Board meets Monday, April 18, 2022 at 3:30pm at Holland Civic Center Place, 150 W 8th St. The agenda lists two sign applications for the same address, 18 E. 8th St: one projecting sign for Sea Bags and one projecting sign for Teerman Lofts Hotel. The meeting also includes a public comment period and an adjournment; no other business items are listed. The next meeting is set for May 16, 2022, pending applications.

• Application: Sea Bags, 18 E. 8th St — one projecting sign
• Application: Teerman Lofts Hotel, 18 E 8th St — one projecting sign
• Public comment period, limited to five minutes per speaker
• Next meeting scheduled May 16, 2022, pending applications

Principal Shopping District

The Principal Shopping District Board of Directors meets April 14, 2022 at Holland Civic Center Place. The board will consider sponsorships tied to diversity, equity, and inclusion goals, hear updates on the WEBB Advisory Group consulting engagement and a Hope College project, and discuss a proposal to let restaurants use up to three parking spaces for outdoor dining. Several items are discussion-only, including Girlfriends Weekend, marketing, and vacation rentals.

• Action item: potential sponsorships related to DEI goals, including past $500 sponsorships for Holland Pride Festival and Juneteenth Freedom Festival
• Discussion of a proposal allowing restaurants in the F-CDT District to use up to three parking spaces for outdoor dining, subject to Downtown Design Review Board approval
• Update on The WEBB Advisory Group DEI consulting engagement; the March minutes show a contract approved pending City Attorney review, originally proposed at $125,000 against a $10,000 budget
• Hope College Center for Leadership DEI project presentation date
• Board review of the April budget report, April media report, and the 2022 Downtown Holland Calendar of Events

Washington Square BID Board Meeting

The Washington Square Business Improvement District Board meets April 14, 2022 at Holland City Hall. New business includes mid-block STOP signs, a possible on-site evaluation of the Square's physical condition, and grant opportunities. The board will also approve minutes from its January 12, 2022 meeting, at which officers were elected and quarterly meetings were approved.

• Discussion of mid-block STOP signs in the Square
• Possible special on-site meeting to inventory the physical shape of the Square
• Discussion of grant opportunities
• Approval of January 12, 2022 meeting minutes
• January minutes: Hill elected Chair and Gerow Vice-Chair, both 7-0; board voted 7-0 to meet quarterly

City Council Regular

The Holland City Council meets April 13, 2022 to act on several items, including two proposed rezonings and an emergency ordinance amending no-wake zone rules. The agenda also covers bids for street tree planting and skip milling/paving, a fire department pumper purchase, and a resolution to set an April 20 public hearing on urban cooperation agreements with Fillmore Township. Many items are on the consent agenda and will be enacted in one motion unless pulled for separate discussion.

• Rezoning of 13 W. 4th St. (Ordinance Amendment, roll call)
• Rezoning of 313 Country Club Rd. and a portion of 1269 E. 16th St. (roll call)
• Emergency ordinance amending Sections 13-18 and 13-19 and deleting Section 13-19.2 of Chapter 13 (no-wake zones)
• Award bid for 2022 Street Tree Planting Project ($75,000 total budget)
• Award bid for 2022 Skip Milling and Paving Project ($70,000 total budget)

Planning Commission

The Holland Planning Commission meets April 12, 2022, with a 4 p.m. study session on a Dwelling Place housing project with First United Methodist and Hope Church, then a 5 p.m. regular meeting. The regular meeting includes five new business items, four of which are marked as requiring public hearings: a site plan and special land use request for new LG Energy Solutions facilities at 875 E 48th Street (1 LG Way), a two-story mixed-use building at 317 Central Avenue, and site plan amendments at 717 E 24th Street and 875 E 24th Street. The agenda also lists a request to remove some sidewalk segments at the Thornapple Ridge Condominium Association, plus approval of the March 8, 2022 minutes and scheduling of future public hearings.

• 875 E 48th Street (1 LG Way): site plan and special land use approval for new LG Energy Solutions facilities; applicant Ghafari Associates, LLC
• 317 Central Avenue: site plan and special land use approval for a two-story mixed-use building; applicant Downtown ID
• 717 E 24th Street: site plan amendment to a previously approved plan; applicant Vishal Arora, Magnus Capital Partners
• 875 E 24th Street: site plan amendment to a previously approved Planned Unit Development (PUD) site plan; applicant Deedre Vriesman, Resthaven
• Thornapple Ridge Condominium Association: request to remove some sidewalk segments

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets April 11, 2022, to act on a consent agenda and regular agenda covering water revenue bonds, sewer and manhole projects, water main replacements, easements, and a retail water agreement with Fillmore Township. Most items are recommendations for approval, including bond sale results, contracts, and a budget amendment. The agenda also includes a major projects update and time for public comment.

• Water Supply System Revenue Bonds Series 2022A (Green Bonds): Standard & Poor's AA rating, green bond designation, and results of sale
• 2022 Sewer and Manhole Condition Assessment Project and 2022 Manhole Rehabilitation Project, with proposals from Plummers Environmental Services and Monoform
• 28th Street and Wildwood Drive Water Main Replacement engineering contract with Holland Engineering
• Retail Water Agreement with Fillmore Township
• Electric Distribution Underground and Broadband Fiber Construction Services Agreement with Utility Contracting Co.

International Relations Commission

The Holland International Relations Commission meets April 7, 2022, to approve minutes from March 3 and discuss its FY2023 strategic plan. The plan covers continuing annual events: World Affairs Council Great Decisions discussions, Academic WorldQuest, the International Festival of Holland, the Reel Time Film Series, and a Friendship/Sister City investigation. Subcommittees will give updates; no ordinances, contracts, or fee changes appear on the agenda.

• Approval of minutes for the March 3, 2022 regular meeting
• FY2023 goal: continue International Festival of Holland and explore a Friendship/Sister City relationship
• FY2023 goal: continue World Affairs Council Great Decisions Global Discussions and Academic WorldQuest
• FY2023 goal: continue Reel Time Film Series and add a children's film
• Save the Date: LEDA Summit on Race and Inclusion, June 7, 2022, Hope College

Downtown Development Authority

The Holland Downtown Development Authority meets April 5, 2022 to consider minutes from March 1 and a proposal letting restaurants use up to three parking spaces for outdoor dining. The board will also hear updates on the 13 W 4th St rezoning, the social district, vacancies, and residential units, plus an ice rink donation and 8th Street assessments. The March 1 minutes show the board voted to send the Planning Commission a comment opposing the WestRock rezoning to Industrial.

• Sidewalk cafe proposal: restaurants could use up to 3 parking spaces for outdoor dining, permit $2,780.00 valid May 15-October 1
• Update on rezoning 13 W 4th St (WestRock) from Form Based North Downtown to Industrial
• Ice rink donation to the City of Holland for a rink at Window on the Waterfront
• 8th Street assessments and improvements
• Vacancy report: 74,867 total vacant square feet, 5.55% combined vacancy rate

Holland Historic District Commission

The Holland Historic District Commission meets April 5, 2022, to decide several Certificates of Appropriateness for exterior changes to homes in the historic district, including basement egress windows, window replacement, and front step replacement. It will also revisit a tabled application at 119 W. 11th Street and consider a covenant amendment recommendation for 106 E. 8th Street. Two administrative approvals and a design guidelines special meeting are also on the agenda.

• 119 W. 11th Street: amendments to rear alterations and addition, applications dated 1/18/22 and 2/15/22, tabled at February and March meetings
• 70 W. 14th Street: basement egress window (Amy Alderink obo Andy and Katie Bast)
• 101 W. 15th Street: basement egress window (Dwight Beal)
• 155 W. 13th Street: front step replacement (Jordan Kamphuis)
• 303 Pine Avenue: west and south elevation window replacement (Mitch Scholten)

Downtown Holland DEI Subcommittee

The Downtown Holland DEI Subcommittee meets March 31, 2022 at 3:00 PM at Civic Center Place. The agenda lists discussion items including a consulting engagement with The WEBB Advisory Group, upcoming events, CFL project updates, a LAUP meeting, and fundraising efforts. No votes, contracts, dollar amounts, or ordinances appear on the agenda. Public comment is allowed, with each speaker limited to five minutes.

• Discussion of The WEBB Advisory Group Consulting Engagement
• Upcoming events discussion
• CFL Project Updates
• LAUP Meeting discussion
• Fundraising Efforts discussion

Downtown Parking Board

The Downtown Parking Board meets Monday, March 28, 2022 at 8:30am in the Holland Civic Center Place Conference Room. The board will take up new business on sidewalk cafes and reassigning parking spaces in Lot 9F, and will hear other business on a Traffic Committee response to a mid-block crossing request and a budget update. Approval of board meeting minutes is also on the agenda. The attached January 24, 2022 minutes show the board approved a proposed FY23 parking budget and discussed parking space use, a requested crosswalk between lots 7B and 7E, and sidewalk cafe conditions.

• Sidewalk Café Discussion (new business, action item)
• Reassigning Parking Spaces Lot 9F (new business, action item)
• Traffic Committee Response to Mid Block Crossing Request (other business)
• Budget Update (other business)
• Approval of Board Meeting Minutes (action item)

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works Board of Directors holds a special meeting on March 28, 2022, with a financial review of February 2022 utility results and several action and study items. The board is asked to approve a contract with Milbocker & Sons, Inc. for Pine Avenue reconstruction from 9th Street to Michigan Avenue, tied to a water transmission main loop. Study items include GASB Statement No. 62 accounting, a Fillmore Township retail water agreement, broadband utility issues, and a power supply update.

• Pine Avenue reconstruction contract with Milbocker & Sons, Inc.: $6,327,866.65 plus 10% contingency of $632,786.67, total $6,960,653.32, pending City Attorney approval as to form
• Pine Avenue project runs from 9th Street to Michigan Avenue, partnering with City Transportation and completing a transmission main loop
• Discussion of adopting GASB Statement No. 62 for Contributions in Aid of Construction (CIAC) and major repairs and maintenance projects
• Fillmore Township Retail Water Agreement up for discussion
• Broadband utility issues and a power supply update on the study agenda

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for Thursday, March 24, 2022 at 6:00 p.m. has been cancelled. Staff cancelled the regular meeting because no applications were received by the March 3, 2022 application deadline. The next meeting is scheduled for Thursday, April 28, 2022.

• March 24, 2022 Board of Appeals meeting cancelled
• Reason: no applications received by the March 3, 2022 deadline
• Next meeting scheduled for April 28, 2022
• Meeting location listed as Holland City Hall - Council Chambers, 270 S. River Avenue

Public Art Advisory Committee

The City of Holland's Public Art Advisory Committee meets March 24, 2022, to hear an update on student art displayed at Van Bragt Park and to discuss a project listing public art sculptors and muralists. The committee will also get an update on outreach to organizations featuring the Art Around Holland website, and will consider approving minutes from its January 20, 2022 meeting. The agenda is largely discussion and updates; no binding votes on funding or installations are listed.

• Approval of January 20, 2022 meeting minutes
• Update on student art on display at Van Bragt Park (presented by Andy)
• List of Public Art Sculptors and Muralists project (Lorma/Lisa)
• Update on contacts with organizations that will feature the Art Around Holland site (Lorma)
• Public comment period and other business

City Council Study Session

At this March 23, 2022 study session, Holland City Council discussed proposed companion agreements with Fillmore Township: a 425 urban cooperation agreement transferring about 156 acres into the City, and a retail water agreement covering Township areas north of I-196. No vote was taken; study sessions are discussion-only. A proposed timeline calls for a public hearing and approvals in April, with documents executed in late May if no referendum petition is filed. Council also reviewed a SWOT analysis and a strategic plan update.

• Proposed 425 agreement would transfer approximately 156 acres from Fillmore Township into the City, with the City becoming the taxing entity and providing fire, police, zoning, and utilities
• Tax revenue sharing with the Township would be based on a fixed 6.974 mills and taxable value as of December 31, 2020, for a 15-year term
• Proposed retail water agreement would run 30 years with automatic 30-year renewals and expand service to all Fillmore Township areas north of I-196
• Proposed timeline: April 11 HBPW Board vote, April 20 public hearing and council approvals, late May execution if no referendum petition
• SWOT analysis listed strengths such as current fiscal condition and weaknesses including affordable housing, homelessness, and lack of mass transit

Civic Center Place Board

The Civic Center Place Board holds a regular meeting on March 23, 2022, at 9:00 a.m. at the Civic Center Place conference room. The agenda covers public comment, approval of the January 26, 2022 minutes, and board discussion of financials, completed events, upcoming events, and future metrics. No specific decisions, contracts, or dollar amounts are listed on the agenda itself.

• Consideration of minutes from the January 26, 2022 meeting
• Board review and discussion of financials
• Board review and discussion of completed and upcoming events
• Discussion of future metrics
• Next meeting date listed as TBD

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority meets March 23, 2022 to review financial reports through February 28, 2022 and consider a proposed FY2023 budget. The board will also vote on renewing service agreements with the City of Holland, Holland Charter Township, and the Downtown Development Authority, and hear updates from Lakeshore Advantage. An informational session precedes the business meeting.

• FY2023 proposed budget: $529,300 revenue, $722,072 expenditures, $192,772 planned deficit drawing fund balance to $0
• SURGE rent budgeted at $7,000/month ($84,000 total) for the new incubator space at 44 E 8th St
• Lakeshore Advantage services budgeted at $150,000; infrastructure $390,912 split between City ($185,479) and Holland Charter Township ($62,935)
• Two-year fiscal agent contract with City of Holland proposed at $12,360 for FY2023, replacing two separate agreements
• Financial report through February 28, 2022: revenues $337,194 (94% of budget), expenditures $58,382 (12% of budget)

Downtown Design Review Board

The Downtown Design Review Board meets March 21, 2022 at Holland Civic Center Place. The only application listed is a request from Spectrum Health at 250 E. 8th St. for one wall sign and one panel added to an existing free standing sign. The agenda also includes time for public comment and an adjournment, with the next meeting set for April 18, 2022.

• Spectrum Health, 250 E. 8th St. — one wall sign and one panel added to existing free standing sign
• Public comment period, limited to five minutes per speaker
• Next meeting scheduled April 18, 2022, pending applications

Human Relations Commission

The Holland Human Relations Commission meets March 17, 2022, to approve minutes and work on 2023 strategic planning, including committee formation and goals such as workforce housing, tenant-landlord advocacy, and a social justice awards update. The agenda also includes a vote on LAUP Fiesta, chair and staff reports, and public comment. Much of the agenda is procedural or informational; the only listed votes are approval of the February 17, 2022 minutes and LAUP Fiesta.

• Approval of minutes for the February 17, 2022 regular meeting (call to vote)
• Strategic Planning 2023: committee formation and goals including workforce housing, tenant-landlord advocacy, and by-law review
• Social Justice Awards standard operating procedure update
• 34th Annual Fair Housing Luncheon & Workshop Series scheduled April 28, 2022
• LAUP Fiesta item listed with a call to vote; event scheduled July 9, 2022 at Holland Civic Center

City Council Regular

Holland City Council meets March 16, 2022 to act on a consent agenda and several reports. Key items include a proposed $2,750,000 budget for the Pine Avenue Reconstruction Project, first readings of rezoning ordinances for 13 W. 4th St. and 313 Country Club Rd plus a portion of 1269 E. 16th St., and a grant agreement with the Michigan Department of Environment, Great Lakes and Energy for an electric street sweeper. Council will also consider a fire pumper purchase placeholder, a Resthaven Farmstead project plan resolution, local watercraft no-wake ordinance amendments, and a Downtown Holland Social District plan modification, and may enter closed session on collective bargaining and a legal opinion.

• Pine Avenue Reconstruction Project proposed budget of $2,750,000 from Street Improvement Funds
• First reading of rezoning for 13 W. 4th St., final adoption set for April 13, 2022
• First reading of rezoning for 313 Country Club Rd and a portion of 1269 E. 16th St., final adoption set for April 13, 2022
• EGLE grant of $455,000 with $195,000 city match to buy an electric street sweeper
• Closed session on collective bargaining strategy and a written legal opinion from the City Attorney

Holland Energy Fund

The Holland Energy Fund board meets March 16, 2022 to review February 2022 financial reports, approve an annual conflict of interest policy, and discuss program metrics and updates. The board will consider the Fiscal Year 2023 proposed budget and set interest rates for on-bill loans for FY2023. Other items include a contractor audit recommendation and appointing a HEF Vice President.

• Set interest rates for on-bill loans for FY2023
• Fiscal Year 2023 proposed budget
• Conflict of Interest Policy annual review and board signature
• Contractor audit recommendation
• Appoint HEF Vice President

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets March 15, 2022 to elect co-chairs and consider proposed amended Home Repair Program regulations, including a new sliding scale and higher contribution limits. Staff recommend approval of the amended rules, effective July 1, 2023, and the committee will hear a presentation from the Holland Police Department Crisis Intervention Team. The agenda also includes CDBG updates and a public safety report.

• Proposed amended Home Repair Program regulations with a recommended six-step sliding scale (50% to 90% assistance) and contribution limits of $5,000 for pre-1978 painted-surface work and $10,000 for other projects
• Election of committee co-chairs
• Presentation from the Holland Police Department Crisis Intervention Team
• CDBG update for the current program year and 2022-23 program year
• Blueprint for Flourishing Neighborhoods update

HBPW Administrative Committee

The Holland Board of Public Works Administrative Committee is receiving a presentation of the FY2023 Water Reclamation Facility budget, which proposes $6,019,704 in expenses, up 2.1% from FY2022. The budget is presented for review under the 2017 Restated Contract, with approval to be sought at the April meeting. The committee will also hear updates on the WRF Master Plan and the anaerobic digester project, and consider minutes from its November 16, 2021 meeting.

• FY2023 WRF budget proposed at $6,019,704, a 2.1% increase over FY2022's $5,895,305
• Bio-solids disposal is the second-largest expense at $1,376,176 (22.9% of budget)
• Anaerobic Digester Project: $8,000,000 projected FY23 cash outlay toward a $33,700,000 total project cost
• Clarifier internals replacement on Final 3 and 4: $800,000 FY23 outlay toward $900,000 total
• Administrative charges allocated to WRF rise 16.79%, from $916,279 to $1,070,098

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee meets March 14, 2022 at 3:00 PM in City Hall Council Chambers. The group will approve minutes from its December 2, 2021 meeting and continue discussing the 2021-2025 priority strategies. The December minutes show the committee reviewed 20 recommended strategies across electric portfolio, building energy, transportation, education, and carbon offsets, and planned to review the education strategy plan in March. No votes on new spending or ordinances are scheduled.

• Discussion of 2021-2025 Priority Strategies (agenda item 4)
• Approval of December 2, 2021 meeting minutes
• Public comment period with 3-minute speaking limit
• December minutes noted HBPW elective renewable rate customers grew from 40 to 417
• December minutes noted a new fast-charging rebate planned for FY23

City Council Study Session

Holland City Council held a study session on March 9, 2022, to hear a presentation on a proposed citywide fiber-optic broadband initiative and to discuss a long-term financial forecast. Study sessions are work sessions; no action or vote was taken on any item. The broadband plan proposes an open-access, fiber-to-the-home network built by Holland Board of Public Works, with passings financed by a bond repaid through a millage of up to 1.5 mils and a proposed August 2, 2022 millage vote. The financial forecast discussion covered General Fund reserves, Headlee millage limits, capital needs, and federal recovery funds.

• Broadband business plan proposes fiber-to-the-home to every address in Holland, built and maintained by Holland Board of Public Works as an open-access network
• Passings would be financed by a bond repaid by a millage of up to 1.5 mils; drops would be elective and paid up front or over time
• Estimated monthly service cost of $42, including $7 drop, $28 O&M, and $7 internet service, based on a 2021 CTC Cost Study
• Proposed timeline: April 20, 2022 council approval of ballot language and business plan; August 2, 2022 millage vote; construction Fall 2023–Fall 2025
• Long-term financial forecast discussed General Fund reserves, Headlee rollback limits, over $50,000,000 in potential Municipal Capital Improvement Fund investment, and $8,453,519 in State and Local Fiscal Recovery Fund money, with a recommendation to allocate $4.2 million toward broadband

Planning Commission

The Holland Planning Commission meets March 8, 2022, with a 4 p.m. study session and a 5 p.m. regular meeting. The study session includes presentations on a site plan and special land use request for 875 E 48th Street (LG Energy Solutions) and a planned unit development site plan amendment for 717 E 24th Street (HŌM Flats). During the regular meeting, the Commission will hold public hearings on three new business items: a rezoning at 13 W 4th Street, a rezoning at 313 Country Club Road and part of 1269 E 16th Street, and site plan approval for a 239-unit apartment development called Shoreline Flats II. The agenda also includes approval of the February 8, 2022 minutes and scheduling of future public hearings.

• Public hearing on rezoning 13 W 4th Street from Form Based Code North Downtown (F-NDT) to Industrial (I) for future facility expansion at WestRock
• Public hearing on rezoning 313 Country Club Road and partially rezoning 1269 E 16th Street from Low Density Residential (LDR) to High Density Residential (HDR); applicant MRK II, LLC
• Public hearing on site plan approval for a 239-unit multi-family apartment development, Shoreline Flats II, at 1269 E 16th Street, 1245 E 16th Street, 1255 E 16th Street, and 313 Country Club Road; applicant MRK II, LLC
• Study session presentation on 875 E 48th Street, LG Energy Solutions – Site Plan Review and Special Land Use requests
• Study session presentation on 717 E 24th Street, HŌM Flats – Planned Unit Development (PUD) Site Plan Amendment

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets March 7, 2022 to review closeouts of the College Avenue and 10th Street reconstruction projects, consider a gas pipeline verification dig services contract, and take up FY2023 budget and electric, water, and wastewater rate recommendations. The board also plans a closed session on labor negotiations and a written legal opinion from the City Attorney. The agenda is subject to change.

• FY 2023 Budget and Rate Recommendations, with proposed electric and water/wastewater/surcharge rate schedules
• Gas Pipeline Verification Dig Services recommendation, including an RFP package and a proposal from R.L. Morris & Sons Construction
• Closeout memos for the College Avenue Reconstruction, Electric Distribution College Avenue, and 10th Street Reconstruction projects
• Closed session to review the status of labor negotiations and discuss a written legal opinion with the City Attorney, with action to follow
• Consent agenda includes approval of the 2022-02-07 meeting minutes

International Relations Commission

The Holland International Relations Commission meets March 3, 2022, to approve minutes from its February 3 meeting and discuss its FY 2023 strategic planning, including annual activities and events. The agenda lists continuing programs such as the World Affairs Council Great Decisions Global Discussions, Academic WorldQuest, the International Festival of Holland, the Reel Time Film Series, and a Friendship/Sister City investigation. Subcommittee updates are also scheduled. The agenda is largely procedural and does not include any votes on contracts, ordinances, or fee changes.

• Approval of minutes for the February 3, 2022 regular meeting
• FY 2023 strategic planning goals: continue annual activities and events
• International Festival of Holland scheduled for October 1, 2022, per attached January minutes
• Friendship/Sister City investigation continues, with Queretaro and Dutch connections explored
• Next IRC monthly meeting set for Thursday, April 7, 2022, 5:30 pm

Principal Shopping District

The Principal Shopping District board meets March 3, 2022, to consider a contract with The WEBB Advisory Group and review joint board minutes. Discussion items include April and May meeting dates, The Big Give, Girlfriends Weekend, and the Street Performer Series. The board will also hear updates on diversity and inclusion initiatives, including a Hope College project and a need for a DEI subcommittee representative.

• Action item: Consideration of The WEBB Advisory Group contract
• Discussion: April and May meeting dates, The Big Give, Girlfriends Weekend, Street Performer Series
• Diversity and Inclusion: Upcoming events, Hope College CFL Project, DEI subcommittee representative needed
• Board review: March budget report and March media report
• Public comment period available, limited to five minutes per speaker

City Council Regular

Holland City Council meets March 2, 2022, to consider final adoption of ordinances on ward reapportionment and broadband, plus a consent agenda of transportation projects, purchases, and a revocable license for green space at 173 West 20th Street. The agenda also includes proposed amendments to the Rules of Council and routine reports. No public hearings are listed.

• Final adoption of ward reapportionment ordinance amendments (Sec. 1-16, 1-17; deletes Sec. 2-35.1)
• Final adoption of broadband ordinance amendments (Sec. 7-63, 7-65, 7-68; deletes Sec. 7-69)
• Consent agenda: WSP traffic engineering consulting for Waverly Road dual left turn at M-40, $54,010 consulting within $75,000 budget
• Consent agenda: 2022 Resurfacing Project budget of $1,150,000 and Country Club Road Reconstruction Project budget of $1,600,000
• Consent agenda: revocable license agreement for green space improvements at 173 West 20th Street

Downtown Development Authority

The Holland Downtown Development Authority meets March 1, 2022 to consider a rezoning request from WestRock for 13 W 4th Street, from Form Based North Downtown (F-NDT) back to Industrial (I), and to review its bylaws. The agenda also includes reports on the Social District, vacancies, parking, and residential matters. The attached February 2, 2022 joint DDA/PSD minutes are from a prior meeting and are provided for context, not as decisions of this meeting.

• Rezoning request: WestRock, 13 W 4th Street, from Form Based North Downtown (F-NDT) back to Industrial (I)
• DDA Bylaws under consideration
• Reports: Social District update, vacancy report, Parking Board report, DRB report, residential report
• DRB items listed: The River Place by Resthaven and Kyle Geenen Group at 212 S River Ave; Onalee's at 14 W 8th St
• Next meeting scheduled April 5, 2022

Holland Historic District Commission

The Holland Historic District Commission meets March 1, 2022 to decide Certificates of Appropriateness for exterior work in the city's historic district. Items include amended rear alterations at 119 W. 11th Street (tabled in February), a dormer window change at 253 W. 10th Street, and window, siding, and front step replacement at 303 Pine Avenue. The commission will also hear a concept proposal to relocate the City Greenhouses at 496 Central Avenue and receive staff reports on a CLG annual report and design guidelines review.

• Certificate of Appropriateness: 119 W. 11th Street (Bauman) — amendments to rear alterations and addition, applications dated 1/18/22 and 2/15/22, tabled at the February meeting
• Certificate of Appropriateness: 253 W. 10th Street (Andres) — window selection amendment to a dormer addition
• Certificate of Appropriateness: 303 Pine Avenue (Scholten) — windows, siding, and front steps replacement
• Concept proposal: 496 Central Avenue — City Greenhouses, Department of Parks and Recreation, proposed relocation
• Staff reports: CLG 2021 Annual Report submission and plan for design guidelines review

Parks and Recreation Commission

The Holland Parks and Recreation Commission meets March 1, 2022, at the Parks and Cemetery Office. The agenda lists new-business updates on an ice skating facility status report, a soil report for the W.O.W. Natural Play Area, a hiring update, and a Centennial status update, plus approval of December 7, 2021 minutes. The attached December minutes are from the prior meeting and are not decisions of this meeting.

• New business: Ice Skating Facility Status Report
• New business: W.O.W. Natural Play Area Soil Report
• New business: Hiring Update and Centennial Status Update
• Approval of December 7, 2021 meeting minutes
• Communications: Van Raalte Farm Civil War Muster Education Day videos for area schools

Downtown Holland DEI Subcommittee

The Downtown Holland DEI Subcommittee meets Feb. 24, 2022, to discuss a proposed DEI consulting contract with The WEBB Advisory Group, a Hope College CFL project, event sponsorships, and potential new committee members. The WEBB proposal outlines a $10,000 scope of work for an environmental scan and final report, with a contract stating total payment shall not exceed $17,500. No votes or final decisions are listed on the agenda.

• WEBB Advisory Group contract: $10,000 total ($5,000 upon engagement, $5,000 upon final report); agreement caps total consideration at $17,500
• Hope College CFL Project discussion
• Upcoming event sponsorship opportunities: Juneteenth Freedom Festival, Holland Pride Festival, LAUP Fiesta!
• Potential committee members discussion
• Next regular subcommittee meeting: March 31 at 3:00 pm at the Holland Civic Center

Board of Appeals

The Holland Board of Appeals is meeting on February 24, 2022 at 5:00 p.m. for a study session only. The session covers where to find items in the Unified Development Ordinance (UDO), use and non-use variances, types of special exceptions and where their standards are located, and non-conforming uses. There will be no public hearing at 6:00 p.m., and the next meeting is scheduled for Thursday, March 24, 2022.

• Study session on the UDO Ordinance and where to find items
• Review of use variances and non-use variances
• Review of special exception types and where standards are located
• Review of non-conforming uses
• No public hearing; next meeting March 24, 2022

City Council Study Session

This is a study session, a work meeting where the City Council reviews and discusses issues; no action or vote will be taken. The agenda lists a review of a new Redevelopment Ready Community (RRC) designation from the Planning Commission and an update on web content, social media, and supporting technologies from Technology Services. Public comment can be made in person or submitted in advance by email. The meeting is at City Hall, 270 S. River Avenue, at 6:00 p.m.

• Planning Commission review of a new Redevelopment Ready Community (RRC) designation
• Technology Services update on web content, social media, and supporting technologies
• Public comment accepted in person or by email at [email protected]
• No action or vote will be taken at this study session

Civic Center Place Board

The Civic Center Place Board is scheduled to meet on February 23, 2022, from 9:00 to 10:00 a.m. in the Market View Room at Civic Center Place in Holland, MI. The agenda lists only public comment, a board retreat, other business, and adjournment, with no specific decisions, contracts, or ordinances described. The notice also states that translation, interpretation, and auxiliary aids are available with seven-day notice through Esther Fifelski, Human/Community Relations Director.

• Public comment period
• Board retreat session
• Other business
• Adjournment
• Accessibility services available with seven-day notice via Esther Fifelski, 270 S River Avenue, Holland, MI 49423, 616.355.1322

Downtown Design Review Board

The Downtown Design Review Board meets Feb. 21, 2022 at 3:30 pm at the Holland Civic Center Place. The agenda lists one application: Spectrum Health at 250 E. 8th St. for one sign and one panel added to an existing free standing sign. The board will also review proposed recycle cans under additional items. The meeting includes a public comment period and adjournment; the next meeting is March 21, 2022.

• Spectrum Health, 250 E. 8th St.: one sign and one panel added to existing free standing sign
• Review of proposed recycle cans
• Public comment period, limited to five minutes per speaker
• Next meeting scheduled March 21, 2022, pending applications

Human Relations Commission

The Holland Human Relations Commission meets Feb. 17, 2022, to approve its January minutes, hear updates from its City Council liaison and student representatives, and begin forming committees for its 2023 strategic plan. The plan lists goals including a brand identity, board and commission training, social justice awards, workforce housing, tenant-landlord advocacy, and a by-law review. The agenda also includes a motion to update the Declaration of Public Policy ordinance (No. 515; Ord. No. 692) to align with the city's discrimination prohibition language.

• Motion to update Declaration of Public Policy Ordinance, No. 515; Ord. No. 692, to reflect Sec. 25-3 Prohibition of discrimination
• Strategic Planning 2023 committee formation, with goals on workforce housing, tenant-landlord advocacy, and social justice awards
• Public comment from Jenna Fiore, Program Manager, Financial Wellness, Community Action House
• 34th Annual Fair Housing Luncheon & Workshop Series scheduled April 28, 2022
• Tenant Landlord Training March 21, 2022, 12:00-1:30 p.m. via Zoom

City Council Regular

Holland City Council meets Feb. 16, 2022 to act on a consent agenda and reports, including a renaissance zone for LG Energy Solution and several Board of Public Works items. The agenda also lists final adoption dates of March 2, 2022 for ward reapportionment and broadband ordinance amendments. The attached minutes are from the Feb. 2 regular meeting and Feb. 9 study session, not the Feb. 16 meeting.

• Renaissance zone for LG Energy Solution exempting persons and property from City taxes for up to 20 years
• First Amendment to Development Agreement with LG Energy Solution Michigan
• East Point Substation transformer purchase and property acquisition
• Resolution to authorize issuance of Water Supply System Revenue Bonds Series 2022A
• Ward reapportionment ordinance amendments and broadband ordinance amendment set for final adoption March 2, 2022

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets to review citizen participation and set project priorities for the 2022-23 Community Development Block Grant (CDBG) program year. Members will also discuss 2022 priorities and receive a Public Safety update. The agenda follows up on January CDBG public input sessions and a community survey that drew 65 responses, where affordable housing and homelessness services ranked as top concerns.

• CDBG 2022-23 review of citizen participation, following January 24-25 public input meetings and a survey with 65 responses
• CDBG 2022-23 project/activity priorities, with up to 15% of the grant (about $48,000) available for social services
• 2022 priorities discussion, including the Blueprint for Flourishing Neighborhoods report and Home Repair Program guidelines
• Public Safety update from the Community Policing team
• Approval of minutes from the January 18, 2022 meeting

City Council Study Session

Holland City Council holds a study session on February 9, 2022, to review and discuss several items; no action or vote will be taken. The agenda includes public comment, the Rules of the City Council, a Governance Framework and Process Manual, and a proposed ward reapportionment presented by the City Attorney and City Clerk. The ward reapportionment materials include current and proposed ward populations and an overlay of changes, but the agenda text does not specify the proposed boundaries or population figures.

• Proposed ward reapportionment presented by the City Attorney and City Clerk, with current and proposed ward populations and a changes overlay
• Review of the Rules of the City Council, amended November 17, 2021 (Council Action #21.498)
• Discussion of a Governance Framework and Process Manual
• Public comment accepted in person or by email at [email protected]
• Study session only; no action or vote will be taken

Planning Commission

The Holland Planning Commission meets Feb. 8, 2022, with a 4 p.m. study session on a pre-application presentation for 317 Central Avenue, followed by a 5 p.m. regular meeting. In new business, the commission will hold a public hearing on a Planned Unit Development site plan amendment at 173 W 20th Street for a revised parking plan, applicant Matthew Mogck. The commission will also discuss bylaws and rules of procedure and elect a chairperson, vice-chairperson, and secretary.

• Public hearing on a PUD site plan amendment for a revised parking plan at 173 W 20th Street, applicant Matthew Mogck
• Study session pre-application presentation for 317 Central Avenue, a proposed two-story mixed-use building with 5,920 sq ft total
• Election of officers: chairperson, vice-chairperson, and secretary
• Discussion of bylaws and rules of procedure
• Approval of minutes from the January 11, 2022 regular meeting

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets Feb. 7, 2022, to consider a first amendment to its development agreement with LG Energy Solution Michigan, along with several East Point Substation items and a water bond resolution. The board will also vote on engineering services for water treatment plant generators and a new insurance agent of record. Several items are on the consent agenda, including meeting minutes and declaring surplus transformers.

• First Amendment to Development Agreement with LG Energy Solution Michigan
• East Point Substation engineering services proposal from Theka Associates
• East Point Substation transformer purchase (Virginia Transformer proposal M215102A)
• East Point Substation property acquisition at 750 Waverly Ct. (Lot 7)
• Resolution to authorize issuance of Water Supply System Revenue Bonds Series 2022A

International Relations Commission

The Holland International Relations Commission meets Feb. 3, 2022, to approve January minutes and vote on subcommittee assignments for its FY2023 strategic plan. The plan continues annual events including the World Affairs Council Great Decisions series, Academic WorldQuest, the International Festival of Holland on Oct. 1, 2022, the Reel Time Film Series, and a Friendship/Sister City investigation. The agenda also includes public comment, a City Council liaison update, and a student representative update.

• Vote on FY2023 subcommittee assignments for International Festival, Friendship/Sister City, and ongoing programs
• International Festival of Holland set for October 1, 2022
• Friendship/Sister City subcommittee exploring Dutch and Queretaro, Mexico connections
• Reel Time Film Series listed among continued annual activities
• Approval of minutes from the January 6, 2022 regular meeting

City Council Regular

Holland City Council meets Feb. 2, 2022 to hold a public hearing and vote on a Renaissance Zone for LG Energy Solution Michigan, tied to a proposed $1.7 billion expansion adding 1.4 million square feet and 1,200 jobs. Council also considers rezoning requests at 887 East 16th Street and 795 East 24th Street, several Unified Development Ordinance text amendments, and contracts for fire station construction management and architectural/engineering services. Consent agenda items include the 2022 Board of Review hours and salary, December financial reports, and amendments to the Priority Health medical plan.

• Public hearing and resolution on a Renaissance Zone for LG Energy Solution Michigan, valued up to $345,966,156 over 20 years, plus a tax abatement valued up to $2,932,536 over 12 years
• Rezoning requests at 887 East 16th Street and 795 East 24th Street
• Proposed text amendments to Sections 39-2.05, 39-2.07, and 39-5.11 and various sections of the Unified Development Ordinance
• Award bids for construction management and architectural/engineering services for replacement of the Waverly Road Fire Station and renovation of the Kollen Park Fire Station; initial estimates $10-15 million for both stations
• Consent agenda: Board of Review hours and salary for 2022, December financial reports, and amendments to the Priority Health medical plan

Holland Historic District Commission

The Holland Historic District Commission meets Tuesday, February 1, 2022, at 5:00 p.m. in City Council Chambers to review certificates of appropriateness for changes to homes in the historic district. Unfinished business is a retroactive request for front steps already replaced at 155 W. 13th Street, tabled from the January 4 meeting. New business is an amendment to rear alterations and an addition at 119 W. 11th Street, plus an administrative approval for window replacement at 65 W. 14th Street. The agenda also includes approval of January 4 minutes, public comment, and a staff report on upcoming training.

• 155 W. 13th Street: retroactive front steps replacement by owner Jordan Kamphuis, tabled from January 4, 2022
• 119 W. 11th Street: amendment to rear alterations and addition, owners Nathan and Elisabeth Bauman
• 65 W. 14th Street: window replacement listed under administrative approval
• Approval of minutes from the regular meeting of January 4, 2022
• Staff report on upcoming training opportunities

Joint DDA/PSD Board Meeting

The Downtown Development Authority and Principal Shopping District boards meet jointly on February 1, 2022 at Holland City Hall. Action items include approving DDA and PSD meeting minutes, the proposed FY23 DDA budget, the proposed FY23 PSD budget, and a retroactive 2022 MCACA grant proposal. The boards will also discuss Social District events, and the meeting opens with introductions of a new City Council liaison and a public comment period.

• Proposed FY23 DDA budget: $264,800 in proposed revenue and $259,355 in proposed expenses
• Proposed FY23 PSD budget up for consideration
• Retroactive approval of a 2022 MCACA grant proposal
• Social District events discussion
• Consideration of DDA and PSD meeting minutes

Cancelled - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for Thursday, January 27, 2022 at 6:00 p.m. has been cancelled. According to the notice, no applications were received by the January 6, 2022 application deadline, so Staff decided to cancel the regular meeting. No decisions or items of business were taken up. The next meeting is scheduled for Thursday, February 24, 2022.

• January 27, 2022 Board of Appeals meeting cancelled
• Reason given: no applications received by the January 6, 2022 deadline
• Cancellation decided by Staff
• Next meeting scheduled for February 24, 2022
• Meeting location listed as Holland City Hall, Council Chambers, 270 S. River Avenue

City Council Study Session - 26 Jan 2022 - Rescheduled to the 24th of January - 6PM - Council Chambers

This Holland City Council study session was rescheduled to Monday, Jan. 24, 2022 at 6:00 p.m. in Council Chambers. The agenda lists no discussion items and states that no action or vote is taken at study sessions. The only content is procedural: meeting logistics, capacity limits, and instructions for submitting public comment by email.

• Study session moved from Jan. 26 to Monday, Jan. 24, 2022, 6:00 p.m., Council Chambers
• No action or vote is taken at study sessions
• Public comment accepted in advance at [email protected]
• Council Chambers capacity limited; overflow attendees asked to wait outside
• Meeting location: City Hall, 270 S. River Avenue

Civic Center Place Board

The Civic Center Place Board holds its regular meeting on January 26, 2022, from 9:00 to 10:00 a.m. in the Civic Center Place Conference Room. The agenda covers public comment, approval of November 17, 2021 minutes, and a Director's Report on financials, key events, scheduling alignments with Tulip Time, the Farmers Market, and Holland Christian, plus strategic initiatives. The attached November 17, 2021 minutes record approvals of prior minutes and an entertainment schedule, a signed Tulip Time usage agreement, Farmers Market scheduling conflicts, and under-budget financials.

• Consideration of minutes from the November 17, 2021 meeting
• Director's Report on financials, key events, and strategic initiatives
• Scheduling alignments discussed for Tulip Time, Farmers Market, and Holland Christian
• November 2021 minutes: unanimous approval of an entertainment schedule including Josh Turner, My Name is Not Mom, and Garrison Keillor
• November 2021 minutes: Holland Visitors Bureau agreed to pay half the cost of monitors in Marketside and Marketview

City Council Study Session

The Holland City Council held a study session on January 24, 2022, to review an application for a Renaissance Zone for LG Energy Solution at 1 LG Way. No action or vote was taken; study sessions are discussion-only. The proposed project is described as a roughly 1 million square foot expansion with about $1.5 billion in investment and 1,000 new jobs by 2025, and the city has scheduled a public hearing and approval vote for February 2, 2022.

• Renaissance Zone proposed for 20 years, valued at up to $345,966,156, with taxes phased back in at 25% increments over the final three years
• Tax abatement proposed at up to $2,932,536 over 12 years
• HBPW plans a new Eastpoint substation estimated at $10 million, with approvals expected in February
• State incentive package described at approximately $525 million, plus a $10 million workforce housing loan program
• Public hearing and city approval of the Renaissance Zone set for February 2, 2022; Michigan Strategic Fund consideration set for February 22, 2022

HBPW Board of Directors - Study Session

The Holland Board of Public Works Board of Directors holds a study session on January 24, 2022. The board will receive quarterly monitoring reports on preliminary FY 2022 second-quarter financial statements, insurance claims, energy risk management, and key performance indicators. A study item on wastewater utility issues is also scheduled for discussion. No formal decisions are listed on the agenda; the financial items are recommendations to accept for information.

• Quarterly monitoring reports: FY 2022 financial statements (YTD second quarter preliminary), insurance claims through 12/31/2021, energy risk management performance, and key performance indicators
• Study item: Wastewater Utility Issues Discussion
• Electric operating income favorable YTD by $719k; water operating income favorable YTD by $364k; wastewater operating income favorable YTD by $624k
• Wastewater utility approved for a $30 million low-interest loan through the Clean Water State Revolving Fund, with $6M expected principal forgiveness through the Green Project Reserve, funding the Digester project at the Water Reclamation Facility
• Public comment allowed during Communications from the Audience; speakers must state name and address and are limited to five minutes

Downtown Parking Board

The Downtown Parking Board meets January 24, 2022 to review and approve its FY23 budget, which proposes $300,722 in revenue and $336,872 in expenses. The board will also consider the October 25, 2021 meeting minutes and discuss a review of 15-minute parking spaces. The October minutes show the board previously let a COVID-era sidewalk/street-use resolution expire and approved a second term for Chair Jim Bishop.

• FY23 proposed parking budget: $300,722 revenue, $336,872 expenses
• Consideration of October 25, 2021 board meeting minutes
• Review of 15-minute parking spaces and sign locations
• FY23 proposed special assessments: $130,123 for parking lots, $38,334 for 7th St Deck, $78,215 for 9th St Deck
• October minutes: overnight parking fines raised from $15 to $25

City Council Advance

The Holland City Council met for a Saturday morning advance session, a work session where it reviews and discusses city issues. The agenda included governance review, review of the strategic and business plan, review of vision/mission/values, a SWOT exercise, and priority discussion and ranking. No votes or binding decisions were scheduled; public comment was accepted in advance by email and written comments were made part of the agenda packet.

• Public comment emails included requests for more affordable housing, traffic calming and lower speed limits on River, 9th, and 7th, and a safe crossing at 11th and Van Raalte
• Residents raised concerns about air quality and odors around Padnos and asked who monitors EPA compliance
• Comments opposed high-density housing plans, including apartments at East 24th/Waverly and East 16th near Meijer, and the Resthaven senior living development on East 24th
• A resident asked why the Higher Perceptions Event Center at 1080 Lincoln Avenue is allowed to operate and opposed recreational marijuana businesses in Holland
• Comments asked about long-term funding for Holland Aquatic Center components beyond what was presented to voters, and about a proposed ice rink and a $25,000 gift from Frank Kraai

Human Relations Commission

The Holland Human Relations Commission meets January 20, 2022, to vote on its 2023 strategic plan, approve December 2021 minutes, and consider PRIDE 2022 sponsorship and the 34th Annual Fair Housing Luncheon. The draft plan continues existing work on tenant-landlord advocacy, workforce housing, DEI training, and Social Justice Awards, and adds goals for written resident-complaint procedures and a DEI education work group with local schools. The agenda also lists updates and community events, including a Human Trafficking Lunch & Learn on January 26 and an ACEH Heart 2 Heart gathering on February 10.

• Vote on Strategic Planning 2023, including goals on workforce housing, tenant-landlord advocacy, by-law review, and Social Justice Awards
• Vote on PRIDE 2022 sponsorship
• Vote on the 34th Annual Fair Housing Luncheon & Workshop Series, April 28, 2022
• Approval of minutes for the December 16, 2021 regular meeting
• Human Trafficking Lunch & Learn, January 26, noon-1:15 pm via Zoom; ACEH Heart 2 Heart gathering February 10 at Midtown Center

Public Art Advisory Committee

The City of Holland Public Art Advisory Committee holds a regular meeting on January 20, 2022 at 1:30 pm in the City Manager's Conference Room at City Hall. The agenda includes public comment, introduction of Council Liaison Lyn Raymond and new member Lisa Walcott, approval of minutes from September 30, 2021, an update on top three location priorities, and discussion of the Art Around Holland site including traffic data and an update to the public art inventory. The committee will also discuss member terms and set its next meeting date. The agenda is largely procedural and does not list any binding votes on contracts, ordinances, or fee changes.

• Introduction of Council Liaison Lyn Raymond and new member Lisa Walcott
• Approval of meeting minutes from 30 Sept 2021
• Top Three (3) Location Priorities Update (Andy/Keith)
• Art Around Holland Site: site traffic data and update to the Public Art Inventory (Lorma)
• Member Terms (Enclosure) and Next Meeting Date

City Council Regular

Holland City Council meets January 19, 2022 to act on routine consent items and several public items. Votes are scheduled on a Hope College rezoning request, a PA 198 tax abatement for MG88 Holland Cold Storage, LLC at 1870 Transport Lane, and 2022 refunding bonds. The agenda also includes a West Ottawa Public Schools pole attachment agreement, a ground lease with Lake Michigan Credit Union, and proposed Unified Development Ordinance text amendments.

• Hope College rezoning request for 200, 202, 204 E. 14th St. and 356 Lincoln Ave. from Traditional Neighborhood Residential to Educational
• Public hearing on PA 198 tax abatement for MG88 Holland Cold Storage, LLC at 1870 Transport Lane
• West Ottawa Public Schools pole attachment agreement for a fiber network
• Ground lease agreement with Lake Michigan Credit Union for the Fogg Hangar Project
• Proposed text amendments to Sections 39-2.05, 39-2.07, and 39-5.11 of the Unified Development Ordinance

South Shore Village BID Board Meeting

The South Shore Village Business Improvement District (BID) Board is holding a meeting on January 18, 2022, at Holland City Hall. The agenda includes administering oaths of office, determining a quorum, and nominating and voting for a chair and vice-chair. The board will also discuss future meeting logistics such as frequency, dates, times, and venue, and hold a general new business discussion. No old business is listed.

• Oaths of office administered by the City Clerk
• Nominations and vote for Chair and Vice-Chair
• Discussion of future BID Board meeting frequency, dates, times, and venue
• New Business: general topic discussion
• Old Business: None

Neighborhood Improvement Committee

The Neighborhood Improvement Committee meets Jan. 18 to hear an update on the Community Development Block Grant (CDBG) and discuss public participation in the Blueprint for Flourishing Neighborhoods process, plus 2022 priorities. The agenda also includes a public safety update and member communications. No formal votes are scheduled; the agenda is largely discussion and updates.

• CDBG update (Old Business)
• Public participation in Blueprint for Flourishing Neighborhoods process
• 2022 priorities discussion
• Public Safety Update (Department Reports)
• Approval of Dec. 21, 2021 minutes

Downtown Design Review Board

The Downtown Design Review Board meets January 17, 2022 at 3:30pm at Holland Civic Center Place, 150 W. 8th Street. The agenda lists three sign applications for review and a public comment period. No other decisions or ordinances appear on the agenda. The next meeting is February 21, 2022.

• The River Place by Resthaven, 212 S. River Ave — one wall sign
• Onalee's, 14 W. 8th St. — one wall sign and one projecting sign
• Kyle Geenen Group, 212 S River Ave — two wall signs
• Public comment limited to five minutes per speaker
• Next meeting February 21, 2022, pending applications

Washington Square BID Board Meeting

The Washington Square Business Improvement District (BID) Board meets on January 12, 2022 at 3:00 p.m. in Holland City Hall Council Chambers. The agenda covers procedural first steps: oaths of office administered by the City Clerk, determination of a quorum, and nominations and a vote for chair and vice-chair. The board will also discuss future meeting logistics (frequency, dates/time, and venue) and hold a general topic discussion under new business. No old business is listed, and no contracts, budgets, or public hearings appear on this agenda.

• Oaths of office administered by the City Clerk
• Nominations and vote for BID Board Chair and Vice-Chair
• Discussion of future meeting frequency, dates/time, and venue
• New Business: general topic discussion
• Old Business: none listed

City Council Study Session

This is a study session, a work meeting where the City Council reviews and discusses issues; the agenda states no action or vote will be taken on any item. The main item is a series of Leadership Team budget videos, with presentations by City Manager Keith Van Beek and ten department directors covering transportation, community and neighborhood services, fiscal services, the Holland Board of Public Works, community human relations, public safety, the city clerk/elections, human resources, parks and recreation, and the downtown group. The agenda also lists public comment and other business, with no specific decisions, contracts, or dollar amounts stated.

• Leadership Team budget videos from City Manager Keith Van Beek and ten department directors
• Transportation Services presentation by Director Brian White
• Public Safety Services presentation by Chief Matt Messer
• Holland Board of Public Works presentation by General Manager Dave Koster
• Public comment accepted in advance by email at [email protected]

Planning Commission

The Holland Planning Commission meets January 11, 2022, with a 4 p.m. study session on a parking plan amendment at 173 W 20th Street, then a 5 p.m. regular meeting. The regular meeting includes six items marked as required public hearings: a skilled nursing facility site plan at 897 E 16th Street, a rezoning at 887 E 16th Street, a mixed-use PUD amendment at 421 E 32nd Street, a rezoning at 795 E 24th Street, and three Unified Development Ordinance text amendments. The Commission will also approve minutes and hear communications; no final decisions are listed as already made in the agenda.

• 897 E 16th Street — site plan review for a skilled nursing facility; applicant Eitan Flank, Progressive Quality Care
• 887 E 16th Street — rezoning from Planned Unit Development (PUD) to High Density Residential (HDR); applicant Progressive Brighton, LLC
• 421 E 32nd Street — PUD site plan amendment for a two-phase mixed-use development; applicant Kenny Lin, Yong Hua LLC
• 795 E 24th Street — rezoning of the west 99 feet from Greenfield Mixed Use (GMU) to PUD; applicant City of Holland
• UDO text amendments to Sections 39-2.05 and 39-2.07 (front yard setback exception), Section 39-5.11 (building materials), and additional housekeeping changes

Brownfield Authority

The Holland Brownfield Redevelopment Authority meets Jan. 11, 2022 to consider reconfirming a pledge of tax increment revenues for up to $2,200,000 in 2022 refunding bonds tied to the 7th Street parking structure. The board will also review a revised Local Brownfield Revolving Fund policy and approve minutes from its July 30, 2021 meeting. The refunding is intended to replace 2008 Act 34 bonds with interest rates of 4.25% to 4.50%, with estimated savings of nearly $200,000.

• Resolution reconfirming pledge of tax increment revenues for City of Holland 2022 Refunding Bonds up to $2,200,000
• Refunding targets remaining 2008 Act 34 Capital Improvement Bonds for the 262-space 7th Street parking deck, originally $4,000,000
• Revised Local Brownfield Revolving Fund policy covering grants and loans, including collateral, median income (30-120%), and financial capacity requirements
• Approval of minutes from the July 30, 2021 meeting
• Public comment and other business on the agenda

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works Board of Directors meets January 10, 2022, to act on several regular agenda items, including a West Ottawa pole attachment agreement, a FY 2022 electric distribution capital budget transfer, and a resolution declaring official intent to reimburse project expenditures with bond proceeds for 2022 water bonds. The board will also receive a November 2021 financial review, project closeout updates, and Public Act 202 pension and OPEB reports, and will enter a closed session for labor negotiations. Consent agenda items include minutes from December 6 and December 13, 2021.

• West Ottawa Pole Attachment Agreement on the regular agenda
• FY 2022 Electric Distribution Capital Budget Transfer
• Resolution declaring official intent to reimburse project expenditures with bond proceeds and requesting publication of notice of intent to issue 2022 water bonds
• Project closeouts: Radio System Upgrades, WTP Flow Meter Improvements, and Pine Avenue L21215(3)
• Closed session for labor negotiations

City Council - Coffee with Council

Holland City Council, the City Manager, and other City staff are holding a "Coffee with Council" open house on January 8, 2022, from 9:00 AM to 11:30 AM at Holland Civic Center Place, 150 W. 8th St. Residents are invited to share ideas, remarks, and concerns about current City issues as officials begin preparing the Fiscal Year 2023 budget. The event is described as an interactive and relaxed open house. No votes, ordinances, or contracts are listed on this agenda.

• Coffee with Council open house, Jan 8, 2022, 9:00 AM–11:30 AM
• Location: Holland Civic Center Place, 150 W. 8th St.
• Resident input sought as preparation begins for the City of Holland Fiscal Year 2023 budget
• Contact for information: City Manager's Office, 616.355.1310

Human Relations Commission Strategic Planning

The Holland Human Relations Commission met on January 8, 2022, at 9:00 a.m. in City Hall Council Chambers for strategic planning. The agenda lists community building, a review of FY2022 year-to-date work to decide what to continue or stop, a review of the commission's bylaws, and discussion of an FY2023 vision. The agenda is a planning outline and does not state any decisions, votes, or dollar amounts.

• FY2022 year-to-date review to decide what to continue or stop
• HRC by-law review
• FY2023 vision discussion
• Community building session
• Reference tools listed: 2021 Ottawa County Community Assessment, Racial Equity Toolkit, and 2021 Housing Needs Assessment Update

International Relations Commission

The Holland International Relations Commission is holding a strategic planning meeting on January 6, 2022, to review FY 2022 activities and set goals for FY 2023. The agenda includes approval of December 2, 2021 minutes, updates from the City Council liaison and student representative, and discussion of annual events such as the Great Decisions series, Academic WorldQuest, the International Festival of Holland, and the Reel Time Film Series. Secondary goals include expanding partnerships and engaging with the African-American community. No binding decisions are scheduled; the meeting is a working session.

• Approval of minutes for the December 2, 2021 regular meeting
• FY 2023 strategic planning: continue annual activities and events
• International Festival of Holland update, including 2022 event and use of Civic Center Place space
• Discussion of Friendship/Sister City relationships
• Secondary goals: strategy for Tulip Time presence and engagement with the African-American community

City Council Regular

Holland City Council meets Jan. 5, 2022 with a routine consent agenda and several items for action. The agenda includes final adoption of a Hope College rezoning request for properties on E. 14th St. and Lincoln Ave., a budget approval for a non-motorized planning project with Holland Township along the 8th Street corridor, and a public hearing on a PA 198 tax abatement for MG88 Holland Cold Storage, LLC at 1870 Transport Lane. The attached December 15, 2021 minutes show prior council actions, but the Jan. 5 agenda itself lists most items without dollar amounts or outcomes.

• Hope College rezoning request for 200 E. 14th St., 202 E. 14th St., 204 E. 14th St., and 356 Lincoln Ave. from Traditional Neighborhood Residential (TNR) to Educational (ED) — final adoption listed for Jan. 19, 2022
• Non-Motorized Planning Project with Holland Township along the 8th Street Corridor — budget approval requested
• PA 198 tax abatement public hearing set for MG88 Holland Cold Storage, LLC, 1870 Transport Lane — Jan. 19, 2022 regular meeting
• Traffic changes from the City's Traffic Committee listed as unfinished business
• Consent agenda includes a claim filed against the City, November financial reports, and a bank resolution for Huntington National Bank accounts

Holland Historic District Commission

The Holland Historic District Commission meets Tuesday, January 4, 2022 at 5:00 p.m. in City Council Chambers to review four Certificate of Appropriateness applications for exterior work on homes in the historic district. Items include an egress window and vents at 236 W. 9th Street, solar panels at 203 W. 10th Street, retroactive front steps replacement at 155 W. 13th Street, and a dormer addition at 253 W. 10th Street. The agenda also includes staff reports on city greenhouses, the 2022 meeting schedule, the 2021 CLG annual report, and a possible special meeting on design guidelines. The commission will also approve minutes from its December 7, 2021 meeting.

• Certificate of Appropriateness: 236 W. 9th Street — egress window and vents (Aaron Vander Meulen of Vander Meulen Builders for owners Michael and Emily Aldrich)
• Certificate of Appropriateness: 203 W. 10th Street — solar panels (owner Moira Gargano)
• Certificate of Appropriateness: 155 W. 13th Street — front steps replacement, retroactive (owner Jordan Kamphuis)
• Certificate of Appropriateness: 253 W. 10th Street — dormer addition (owners Sally Andres and Larry Paarlberg)
• Staff reports: city greenhouses with Parks and Recreation staff, 2022 meeting schedule, 2021 CLG annual report, special meeting for design guidelines review