Holland public meetings in 2022

City Council Study Session - 28 Dec 2022 - Cancelled

The City Council Study Session scheduled for December 28, 2022, has been cancelled due to the holidays. No items were discussed or acted upon.

City Council Regular

The City Council is meeting to discuss various municipal items, including a public hearing for a tax abatement for LG Energy Solution Michigan, Inc. The agenda also includes several contract awards for infrastructure, public safety, and park projects.

• Public hearing for PA 198 Tax Abatement for LG Energy Solution Michigan, Inc. at 875 E. 48th Street
• 6th Street Reconstruction Project bid award
• Maplewood Park Basketball Court Resurfacing Project bid award
• Purchase and replacement of a tactical response vehicle for the Police Division
• WRF Electric Systems Upgrade Projects contract award and budget amendment

Neighborhood Improvement Committee

The committee is reviewing updates on the Community Development Block Grant and the Blueprint for Flourishing Neighborhoods. Members are also discussing accessory dwelling unit (ADU) ordinance amendments and transportation access for persons with disabilities.

• Recommendation to adopt revised Citizen Participation Plan
• Recommendation to adopt Blueprint for Flourishing Neighborhoods report
• Presentation on Transportation Access and Persons with Disabilities
• Update on 27 Home Rehab projects under the CDBG program
• Discussion of ADU size and occupancy ordinance amendments

HBPW Board of Directors - Special Meeting

The Board of Directors is reviewing a recalculated monthly capital recovery amount for the District Thermal Energy Rate S. The meeting also includes a proposal to settle condemnation litigation regarding a substation site at 782 S. Waverly Court.

• Adjusted District Thermal Rate S recovery amount of $11,33ym,84 per month effective January 1, 2023
• Proposed $160,000 net payment to settle litigation with HDC Real Estate Holdings, LLC
• Discussion of Holland City Fiber Initiative and $25M in Bond and SLRF funds
• FY24 Broadband Capital Plan highlights including $6.13M for fiber drop installation

Human Relations Commission

The Commission discussed 2023 strategic planning, including brand identity and continuous learning opportunities. Members also reviewed upcoming community programs such as the Social Justice Awards and the MLK Day celebration.

• Social Justice Awards presentation on January 18, 2023
• MLK Community Event on January 16, 2023
• Navigating Difficult Conversations series on January 24 and 31, 2023
• Tenant/Landlord training module on March 20, 2023
• Racial Equity Toolkit overview

Public Art Advisory Committee

The committee will discuss updates on the Memorial Mapping Project and a list of public art sculptors and muralists. Members will also review and update the City's Public Art Policy.

• Memorial Mapping Project update
• Public Art Sculptors/Muralists Project update
• Review and update of Public Art Policy
• Discussion of Art Around Holland YouTube video

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority will hold an informational meeting to update goals and projects, followed by a board meeting. The board is expected to review the budget performance report through November 30, 2022.

• Review of November 2022 Budget Performance Report
• Update on Lakeshore Advantage SURGE Center
• Update on Innovation Center project
• Furniture purchase update

City Council Study Session

The City Council will review proposed 2023 fees and charges, including a new refuse fuel surcharge. The session also includes an update on succession planning for Public Safety command staff through a proposed Deferred Retirement Option Plan (DROP). No votes will be taken during this study session.

• Proposed 10.5% refuse fee change to reflect fuel surcharges
• Review of Public Safety succession planning and the MERS DROP program
• Proposal for a Supplemental Compensation Plan for Public Safety Command Division
• Discussion of Solid Waste Fund balance recommendations

Planning Commission

The Planning Commission will hold a public hearing regarding a site plan request for a new Dollar General retail store at 536 W 17th Street. The request includes a setback waiver to accommodate an addition. The meeting also includes a study session presentation on a Grand Valley State University art project.

• Public hearing: 536 W 17th Street site plan and setback waiver for Dollar General
• Presentation: Grand Valley State University’s Site-Based Art Project at the James De Young Power Plant
• Pre-Application Presentation: 1033 Lincoln Avenue
• Discussion: Unified Development Ordinance Amendments – Round VII

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing several infrastructure and service items, including electric system upgrades and engineering services for sewer modeling. The agenda also includes discussions on energy risk management policies and potential clean energy tax credits.

• Contract award for WRF Electric Systems Upgrade Projects with Parkway Construction Services
• Proposed contract for Unit 9 Winter 2024 Outage Services
• Review of Spectrum Mid-America, LLC Pole Attachment Agreement
• Utility easement for 1081 Ottawa Beach Road
• Engineering change orders for Pine Avenue Reconstruction and Country Club projects

City Council Regular

The City Council met to finalize rezoning for the West Michigan Regional Airport Authority and Parcel K. The session also included approvals for new radio systems, heavy machinery, and tax abatement resolutions.

• Rezoning of 120 Regent Boulevard from Industrial to Airport
• Rezoning of 355 East 64th Street from Airport to Industrial
• Purchase of 800 MHZ radio system for $310,309.48
• Purchase of International snowplow/dump truck and equipment for $178,164.34
• Approval of Brownfield Plan for 285 W. 36th St. and 906 Washington Ave. up to $4,006,700

Holland Energy Fund

The Holland Energy Fund Board is reviewing its Fiscal Year 2022 annual audit, which received an unqualified opinion. The meeting also includes a review of November 2022 financial reports and mid-year budget amendments.

• FY 2022 Audit Report issued an unqualified opinion by Rehmann Robson
• November 2022 revenues totaled $130,903 against a budget of $208,097.37
• November 2022 expenses totaled $80,224 against a budget of $394,722.31
• Total assets as of November 30, 2022, were $1,746,347
• On-bill loan receivables totaled $1,029,237 as of November 30, 2022

Downtown Development Authority

The Downtown Development Authority approved site plans for a mixed-use building at 54 E. 8th Street and redevelopment liquor licenses for Haworth Hotel and Garsnett Beacon Candle Company. The board also reviewed budget reports and received an update on the 6th Street Reconstruction Project.

• Approved site plan for mixed-use commercial and residential redevelopment at 54 E. 8th Street
• Approved redevelopment liquor license application for Haworth Hotel at Hope College
• Approved redevelopment liquor license application for Garsnett Beacon Candle Company
• 6th Street Reconstruction Project update presentation by Transportation Director Brian White
• Discussion of public restroom rehabilitation bid for the corner of 9th and Central

Holland Historic District Commission

The Commission will review several Certificate of Appropriateness applications for residential property improvements. Members will also discuss the final review of new Design Guidelines in preparation for a formal vote.

• Certificate of Appropriateness: 30 E. 12th Street (garage door, windows, and minisplit)
• Certificate of Appropriateness: 97-99 W. 12th Street (garage door and accessibility lifts)
• Certificate of Appropriateness: 96 W. 15th Street (concrete step repair and entrance canopy)
• Administrative Approval: 219 W. 9th Street (fence)
• Administrative Approval: 182 W. 9th Street (carriage barn and outbuildings)

Principal Shopping District

The Board will discuss upcoming holiday programming including Holland on Ice and Up On The Rooftops 2023. Action items include board appointments and a proposed grant application and budget amendment for downtown events.

• Board of Director Appointments
• Grant Application and Budget Amendment for Downtown Holland Event
• Discussion of Holland on Ice
• Discussion of Up On The Rooftops 2023

Board of Appeals

The Board of Appeals will hold public hearings regarding three special exception applications from Building Men for Life. The requests seek to allow more unrelated persons to live together in recovery residences at specific properties.

• 80 W 16th Street: Request to allow 8 unrelated persons to live together (previously 6 approved)
• 47 W 17th Street: Request to allow 5 unrelated persons to live together (4 currently allowed)
• 439 W 21st Street: Request to allow 10 unrelated persons to live together (previously 6 approved)
• Approval of September 22, 2022, meeting minutes

International Relations Commission

The Commission is reviewing its FY 2024 Strategic Plan, including committee assignments and subcommittee meeting schedules. Discussion items include updates on the 2023 International Festival, the 2024 Reel Time Film Series, and sister city relationships.

• Approval of November 3, 2022, Strategic Planning meeting minutes
• FY 2024 Strategic Plan development
• 2023 International Festival updates
• 2024 Reel Time Film Series planning
• Social Justice Award nominations due December 2, 2022

Special South Shore Village BID Board Meeting

This is a special educational meeting for the South Shore Village BID Board. No voting is scheduled to occur during this session.

• Educational presentation
• Question and answer session

Water System Advisory Council

The Council will review the resignation of Sue Franz and discuss reports regarding Lead Service Line (LSL) activities. The meeting includes updates on service replacements in Holland Heights and Pine Ave, as well as upcoming replacement programs.

• Resignation of Sue Franz from the Water System Advisory Council
• Report of 87 total service replacements in 2022
• Planned 2023 projects involving 33 and 45 service replacements
• Anticipated Spring 2023 request for bids for the Private Side Replacement Program
• Initial project funding of approximately $500,000 for private side replacements

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is considering an amended Letter of Authorization for the Invenergy Solar project to address delays and cost increases. The meeting also includes a closed session regarding a legal settlement strategy and a discussion on electric utility issues.

• Amended and Restated Letter of Authorization for Invenergy Solar (5.5 MW capacity)
• Closed session: City v HDC Real Estate Holdings, LLC condemnation proceedings
• Review of October 2022 Board Financials
• Study item: Electric Utility Issues Discussion

City Council Study Session - 23 Nov 2022 - Cancelled Due to Thanksgiving Break

The City Council Study Session scheduled for November 23, 2022, was cancelled. No items were discussed or reviewed due to the Thanksgiving break.

Downtown Design Review Board

The Downtown Holland Design Review Board will review sign applications for Lakeside Auto Sales and HopCat. The board will also receive updates regarding 6th Street reconstruction and downtown restrooms.

• Sign refacing application for Lakeside Auto Sales at 25 S. River Ave
• Projecting sign application for HopCat at 84 W 8th Street
• 6th Street Reconstruction Update
• Downtown Restroom Update

Human Relations Commission

The Commission is reviewing its 2023 strategic goals, including brand identity and continuous learning opportunities. Members also discussed upcoming community events and provided updates on local diversity initiatives.

• Approval of $1,500 Silver Level Sponsorship for I Am Academy Black Gala
• Support for Transgender Day of Remembrance at Centennial Park
• Planning for 2023 Social Justice Awards on January 18
• Discussion of upcoming 'Navigating Difficult Conversations' learning series
• Review of 2024 Strategic Planning processes

City Council Regular

The City Council is reviewing several tax abatement requests and proposed rezoning for the West Michigan Regional Airport Authority and Parcel K. The meeting also includes discussions on purchasing new city equipment and prohibiting overnight parking in Washington Square.

• PA 198 Tax Abatement public hearing for Power Manufacturing at 1886 Russel Ct.
• PA 198 Tax Abatement public hearing for KNITit, LLC at 105 Veterans Drive
• Rezoning request for West Michigan Regional Airport Authority at 120 Regent Boulevard
• Proposed overnight parking prohibition in Washington Square
• Purchase of new 800 MHZ radio system, snowplow/dump truck, and backhoe

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will select a new co-chair and establish the 2023 meeting calendar. Members will also discuss next steps for 2022-23 priorities and receive updates on community development grants and accessory dwelling units.

• Selection of a new Co-chair
• Approval of 2023 Meeting Calendar
• Update on Community Development Block Grant
• Report on Accessory Dwelling Units (ADUs) from Planning Commission
• Discussion of 2022-23 priorities

Administrative Committee

The Administrative Committee is reviewing a budget amendment for electric system upgrades and a billing reconciliation for the Northern Service Area. The committee is also receiving the 2023 meeting calendar for information.

• Budget amendment of $135,000 for Electric Systems Upgrades Project
• Approval of $24,210 billing reconciliation payment to Ottawa County
• Disinfection Improvements Project engineering study contract for $62,700
• FY 2023 capital budget amendment of $77,000 for disinfection studies

City Council Study Session

The City Council held a study session to review the status of the Community Enhancement Plan and provide an update on the long-term financial forecast. No official votes or actions were taken during this work session.

• Review of Community Enhancement Plan status and 2021 summary report
• Update on Long-Term Financial Forecast mid-year review
• Discussion of General Fund payment history for Community Enhancement Program ($12,526 in 2022)
• Review of economic factors including rising inflation and a tight labor market

Planning Commission

The Commission will hold a study session regarding potential changes to Accessory Dwelling Unit (ADU) size and occupancy regulations. The regular meeting includes public hearings for several site plan requests and rezoning applications.

• Site plan request for a new Dollar General at 536 W 17th Street
• Mixed-use development site plan and Special Land Use request at 367 Country Club Road
• New Homewood Suites Hotel site plan at 621 South Point Ridge
• Rezoning 120 Regent Boulevard from Industrial to Airport
• Rezoning 355 E 64th Street from Airport to Industrial

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works met to approve several infrastructure and service contracts. Key actions included increasing the East Point Substation budget and awarding a contract for the 49 West Third Street office remodel.

• Approved $1,400,000 budget amendment for East Point Substation, bringing total project budget to $13,900,000
• Awarded $389,836 contract to Lakewood Construction for East Point Substation operations building
• Approved EV Construction contract for 49 West Third Street office remodel, not to exceed $68,656
• Approved $77,000 capital budget amendment for Water Reclamation Facility disinfection study
• Approved multiple electric distribution easements for Howard Avenue and Washington Boulevard projects

Human Relations Commission

The Commission is meeting to conduct strategic planning for the 2024 fiscal year. Members will review their mission and values, discuss advocacy and education strategies, and draft new goals. The meeting also includes a vote on the 2024 goals.

• Strategic planning for 2024 goals
• Discussion of advocacy in housing, education, employment, and public service
• Deadline for 2022 Social Justice Award Nominations: December 2, 2022
• Transgender Day of Remembrance: November 20, 2022, at Centennial Park
• MLK Community Event: January 16, 2023, at Holland Civic Center Place

Principal Shopping District

The Principal Shopping District Board is reviewing upcoming holiday events and promotional budgets. The Board approved amending board nomination procedures to remove the requirement for a nominating committee and authorized a $2,500 contract for merchant retail training.

• Approval of amended PSD Board Nomination Procedures
• Authorization of $2,500 contract with WhizBang! for retail training
• Approval of $3,000 holiday promotion sponsorship split with Holland Visitors Bureau
• Approval of $500 trolley ride for the Holiday Open House
• Discussion of upcoming holiday events including Shop 'Til You Drop and Parade of Lights

International Relations Commission

The International Relations Commission will meet to review the FY 2023 year in review and conduct strategic planning for FY 2024. The meeting includes discussions on mission, vision, and values, as well as the continuation of annual events.

• 2024 Strategic Planning review
• International Festival of Holland planning
• World Affairs Council Great Decisions Global Discussions Series
• Reel Time Film Series updates
• Friendship City/Sister City updates

City Council Regular

The City Council will consider tax abatement requests for Power Manufacturing and KNITit, LLC. The meeting also includes a discussion on a restated agreement to establish the Ottawa County Central Dispatch Authority.

• Public hearing for Power Manufacturing tax abatement (1886 Russel Ct.)
• Public hearing for KNITit, LLC tax abatement (105 Veterans Drive)
• Restated agreement for Ottawa County Central Dispatch Authority
• Award of $37,500 for gutter lining at City Hall to Mikalan Roofing
• Declaration of surplus property at 345 Kollen Park Drive

Holland Historic District Commission

The Holland Historic District Commission will review applications for a new garage door at 61 W. 14th Street and solar panels at 204 W. 12th Street. The body will also discuss updates to the historic guidelines following feedback from the State Historic Preservation Office.

• Certificate of Appropriateness: 61 W. 14th Street garage door replacement
• Certificate of Appropriateness: 204 W. 12th Street solar panels
• Administrative Approval: 196 W. 10th Street fence
• Administrative Approval: 85 W. 13th Street shed
• Review of updated historic guidelines

Downtown Development Authority - 01 Nov 2022-CANCELLED

The regular board meeting scheduled for November 1, 2022, was cancelled. No business was conducted or scheduled for discussion during this session.

Parks and Recreation Commission

The Commission will discuss improvements to Moran Park and receive an update on tulip planting. The meeting also includes updates on the ice rink and recreation programming.

• Moran Park improvements discussion
• Tulips planting update
• Ice rink update
• Recreation programming update

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for October 27, 2022, has been cancelled. No applications were received by the October 6, 2022, deadline.

City Council Study Session

The City Council is conducting a joint study session to review and discuss updates from several municipal bodies. This session is intended for discussion and collaboration to align goals for the 2023 fiscal year; no official actions or votes will be taken.

• Downtown Development Authority update
• Zoning Board of Appeals update
• Neighborhood Improvement Committee update
• Planning Commission update

Civic Center Place Board

The Civic Center Place Board will hear a presentation from VenuWorks. The board will also review and discuss a contract extension and a recommendation to the City Council.

• VenuWorks presentation
• Contract extension discussion and recommendation to City Council

HBPW Board of Directors - Special Meeting

The Board of Directors is meeting to review the FY 2022 audited financial statements and organizational results. The agenda also includes discussions on a demolition services contract and first-quarter monitoring reports for FY 2023.

• Acceptance of FY 2022 audited financial statements by Rehmann Robson LLC
• JDY and Unit 6 Abatement and Demolition Services Contract
• FY 2022 Performance-Based Compensation for the General Manager
• FY 2023 first quarter preliminary financials and insurance claims
• Meeder Public Funds Investment Strategy Update

Human Relations Commission

The Commission is reviewing its mission and planning for the 2023 fiscal year. Discussions include workforce housing, tenant-landlord advocacy, and upcoming community social justice awards.

• Strategic Planning session scheduled for November 5, 2022
• Social Justice Awards scheduled for January 18, 2023
• Tenant-Landlord Advocacy training modules on November 14, 2022, and March 20, 2023
• Sponsorship request for I Am Academy Black Gala Masquerade
• Approval of $500.00 for Fair Housing Five book sponsorship

City Council Regular

The Holland City Council will hold public hearings on several PA 198 tax abatement requests and a plant rehabilitation district. The meeting also includes discussions on ice facility construction contracts and various municipal reports.

• Public hearings for PA 198 tax abatements: Koops Inc., Trigon Steel Components, Inc., and West Michigan Plastics, Inc.
• Public hearing for Plant Rehabilitation District for JR Automation Technologies, LLC
• Contracts for design and construction management of the City of Holland Ice Facility
• Purchase of four 2023 Chevy Tahoes
• Approval of playground grant application for Moran Park

Neighborhood Improvement Committee

The committee reviewed the Community Development Block Grant performance report and discussed potential amendments to accessory dwelling unit (ADU) ordinances. Members also discussed the Blueprint for Flourishing Neighborhoods report and the process for setting 2022-23 priority goals.

• Approved recommendation of the 2021-22 Consolidated Annual Performance Evaluation Report (CAPER)
• Discussion of ADU prohibitions within the Hope Neighborhood Overlay District
• Review of the Blueprint for Flourishing Neighborhoods draft report
• Public Safety update regarding homicide investigations and Polar Patrol

Downtown Design Review Board

The Board will review several applications for business signage, awnings, and a sidewalk cafe. These items are being presented for design review at the October 17 meeting.

• Warner Vineyards (26 E. 8th St.): Sidewalk Cafe application
• Love MI (16 E. 8th St.): Projecting Sign application
• Anna Interiors (211 S. River Ave): Wall Sign application
• Dutch Village Downtown (20 E. 8th St): Projecting and Wall Sign application
• Pioneer Club (180 S. River Ave): Awning application

City Council Study Session - 12 Oct 2022 - Cancelled

The City Council Study Session scheduled for October 12, 2022, has been cancelled. No items will be discussed or reviewed during this time.

Planning Commission

The Commission will consider site plan requests for a new hotel and a mixed-use building at 54 E 8th Street. They will also review recommendations to expand Accessory Dwelling Unit (ADU) regulations and discuss various Unified Development Ordinance amendments.

• Site plan request for a new hotel at 621 South Point Ridge
• Site plan approval for mixed-use redevelopment at 54 E 8th Street
• Site plan and special land use for a new fire station at 761 Waverly Road
• Proposed changes to Accessory Dwelling Unit (ADU) regulations
• Proposed text amendment to the Airport Overlay District

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing several electric distribution easements for Howard Avenue and Washington Boulevard. The agenda also includes updates on the WRF Disinfection Improvements Project and a design-build agreement for 49 West Third Street.

• Electric easements for Howard Avenue underground construction
• Electric easements for Washington Boulevard construction
• WRF Disinfection Improvements Project update
• 49 West Third Street Design-Build Agreement
• East Point Substation System Operations Building budget amendment

International Relations Commission

The Commission reviewed updates for the upcoming International Festival of Holland and discussed strategic planning for 2023. The meeting also included the appointment of a new Vice Chair and updates on community events.

• Appointment of Commissioner Cuellar as Vice Chair
• Discussion of 2023 International Festival of Holland dates: September 30 or October 7, 2023
• Fundraising goal of $15,000 to supplement the International Festival
• Reel Time Film Series scheduled for November 1, 7, and 29
• Two open commissioner positions to replace Russ Miller and Jacklyn Humbarger

Principal Shopping District

The Principal Shopping District Board discussed upcoming seasonal events and reviewed financial reports. The Board also recommended that City Council amend the PSD Assessment Policy to allow short-term rental properties to join the district as Associate Members.

• Recommendation to amend PSD Assessment Policy for short-term rentals
• Proposed amendment to PSD Board Nomination Procedures
• Fall Fest budget with $18,216.97 in actual expenses
• Approval of the 2023 Downtown Holland Calendar of Events
• Review of October Budget and Media reports

City Council Regular

The City Council will consider several PA 198 tax abatement applications and public hearings for various downtown assessment rolls. The agenda also includes updates on the Holland City Fiber project and the 40th Street Improvement Project.

• Public hearings for PA 198 tax abatements for Koops, Inc., Trigon Steel Components, Inc., West Michigan Plastics, Inc., and JR Automation Technologies, LLC
• Public hearing for Brownfield Plan and reimbursement agreement for Lakeshore Habitat for Humanity and Jubilee Ministries
• Approval of MDOT Agreement for the 40th Street Improvement Project
• Approval of annual assessment rolls for Downtown Parking, Principal Shopping District, and Snowmelt Operations
• Bid award for the 7th Street & 9th Street Parking Deck Rehab Project

Downtown Development Authority

The Downtown Development Authority is reviewing a site plan for a mixed-use building at 54 E. 8th Street and discussing significant repairs needed for the 7th and 9th Street parking decks. The board also reviewed current vacancy reports and budget updates for the DDA and parking funds.

• Site plan review for mixed-use commercial and residential building at 54 E. 8th Street
• Redevelopment liquor license applications for Haworth Hotel at Hope College and Garsnett Beacon Candle Company
• Proposed 3% increase for snowmelt and parking annual assessments
• Planned $25,000 improvement project for public restroom at 9th and Central
• Required repairs for 9th Street Deck joint sealing and 7th Street Deck masonry and railings

Holland Historic District Commission

The Commission will review several applications for Certificates of Appropriateness, including masonry and window work at 96 W. 15th Street. Members will also discuss updated design guidelines following feedback from the State Historic Preservation Office.

• Certificate of Appropriateness: 96 W. 15th Street (masonry and window replacements)
• Certificate of Appropriateness: 261 W. 11th Street (awning and railing)
• Certificate of Appropriateness: 309 Maple Avenue (front door)
• Administrative Approval: 275 W. 11th Street (fence)
• Review of updated design guidelines with SHPO feedback

City Council Study Session

The City Council will hold a study session to discuss next steps for broadband and the use of SLFRF/ARPA funding. The session also includes a review of the City of Holland's bond rating report.

• Discussion on broadband next steps and SLFRF/ARPA funding use
• Review of City of Holland Bond Rating Report
• Proposed $30,000,000 bond issuance for broadband fiber optics expansion
• S&P Global affirmed 'AA' long-term rating for city debt

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority is reviewing its budget performance through August 31, 2022. The board will also receive updates regarding the Lakeshore Advantage SURGE Center and furniture requirements.

• Review of August 2022 financial report showing $353,087.48 in year-to-date revenues
• Lakeshore Advantage SURGE Center project update
• Discussion of furniture for the SURGE Center
• Demonstration by SURGE member Charles Elwood (Solismatica)
• Review of $10,000 expense related to previously approved $50,000 city beautification

Public Art Advisory Committee

The committee is discussing the City's approval process for murals and receiving updates on the Memorials Mapping Project. Members are also reviewing progress on a regional list of public art sculptors and muralists.

• Review of City's approval process on murals
• Memorials Mapping Project update
• Update on list of public art sculptors and muralists
• Discussion of promotional YouTube video for local art

HBPW Board of Directors - Special Meeting

The Board is considering a resolution to reimburse costs for the Holland City Fiber project using bond proceeds. They are also reviewing a budget amendment to allocate $25,000,000 for fiber network design and construction.

• Reimbursement resolution for up to $30,000,000 in broadband bonds
• Broadband Capital Budget amendment to add $25,000,000 and remove $330,000 for GPON expansion
• Contract with CTC Technology and Energy for $511,951 for owner's engineer services
• Lakeshore Advantage update study item
• Youth Engagement Program study item

Board of Appeals

The Board of Appeals will hold public hearings on two zoning applications. The Board will also address unfinished business regarding a previously tabled application for 493 W 32nd Street.

• Special Exception request for 751 Central Avenue to expand a Bed & Breakfast from 4 to 6 guest rooms
• Variance request for 536 W 17th Street to construct a building addition with a 10-foot first story height
• Unfinished business regarding the tabled application for 493 W 32nd Street

Administrative Committee

The Administrative Committee is reviewing a recommendation to hire Black and Veatch for an engineering study at the Holland Area Water Reclamation Facility. The study will investigate whether to use ultraviolet (UV) disinfection or sodium hypochlorite to manage rising costs and market instability.

• Proposed $62,700 contract with Black and Veatch for a disinfection engineering study
• Proposed $77,000 amendment to the Fiscal Year 2023 capital budget
• Disinfection Improvements Project total five-year capital improvement plan budget of $6,400,000
• Purchase and installation of a UV transmissivity (UVT) sensor

City Council Regular

The City Council will hold public hearings regarding tax abatement requests for Hyperion Automation and Electric Steel, LLC. The meeting also includes discussions on downtown parking, shopping district, and snowmelt assessments.

• Public hearing for Hyperion Automation tax abatement (72 W. 64th St.)
• Public hearing for Electric Steel, LLC speculative tax abatement (72 W. 64th St.)
• Resolutions for Downtown Parking, Shopping District, and Snowmelt assessments
• Review of 2021-22 CDBG Program performance report
• Brownfield Plan public hearing for 285 W. 36th St. and 906 Washington Ave.

South Shore Village BID Board Meeting

The South Shore Village BID Board is reviewing the final South Shore Village Visioning Study and its implementation strategies. The board is also discussing grant opportunities, including Match on Main, and addressing the recruitment of a new board member following Paul Mixa's resignation.

• Review of South Shore Village Visioning Study implementation strategies
• Discussion of Match on Main grant opportunities
• Recruitment of new board member to replace Paul Mixa
• Review of April 19, 2022 meeting minutes

Washington Square BID Board Meeting

The Board is reviewing City Parks Department maintenance policies and discussing results from a May on-site evaluation of the Square. Members are also discussing grant opportunities and overnight parking issues.

• Review of City Parks Department Washington Square Operations and Maintenance policies
• Discussion of May on-site evaluation of the Square
• Match on Main grant opportunity providing up to $25,000 for small businesses
• Discussion regarding overnight parking and potential City Code amendments
• Proposal for mid-block yield to pedestrian signs

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing potential amendments to the Accessory Dwelling Unit (ADU) ordinance, specifically regarding the Hope Neighborhood Overlay District. Members are also reviewing the Blueprint for Flourishing Neighborhoods report and discussing 2022-23 priorities.

• Recommendation to Planning Commission to amend ADU ordinance Section 39-9.07
• Review of the Consolidated Annual Performance Evaluation Report for CDBG PY 2021-22
• Discussion of the Blueprint for Flourishing Neighborhoods draft report
• Staff recommendation to amend Hope Neighborhood Overlay District ordinance (Section 39-2.21)

Human Relations Commission

The Commission is reviewing its FY 2023 strategic goals, including brand identity and workforce housing initiatives. Members are also discussing upcoming community programming such as the Social Justice Awards and various diversity forums.

• Social Justice Awards scheduled for January 18, 2023
• Tenant Landlord Advocacy training on November 14, 2022, and March 20, 2023
• Strategic Planning session set for November 5, 2022
• Proposed affordable housing development by Dwelling Place in downtown Holland

City Council Study Session

The City Council held a study session to discuss the proposed relocation of the historic greenhouse to Centennial Park. They also reviewed the final South Shore Village Visioning Plan, which outlines neighborhood engagement and future development goals.

• Proposed relocation of the 27’ X 27’ Tropical House to Centennial Park
• Review of South Shore Village Visioning Plan final report
• Discussion of greenhouse deconstruction and historic district delisting process
• Review of neighborhood commercial district revitalization goals

Holland Energy Fund

The Holland Energy Fund Board reviewed August 2022 financial reports and discussed program metrics. The meeting included updates on the Clean Energy Program and the Home Energy Retrofit program.

• August 2022 revenues totaled $45,833
• August 2022 expenses totaled $30,757
• Home Energy Retrofit grant maximum remains $30,000
• On-bill loan program has granted 140 total loans to date
• Fund balance as of August 31, 2022, is $800,433

Planning Commission

The Planning Commission will review Round VI text amendments to the Unified Development Ordinance and consider rezoning requests for properties at 120 Regent Boulevard and 355 E 64th Street. The meeting also includes a presentation on the South Shore Village Visioning Plan and a discussion of the FY 2023 workplan.

• Rezoning request for 120 Regent Boulevard to Airport (A)
• Rezoning request for 355 E 64th Street to Industrial (I)
• Unified Development Ordinance Round VI text amendments
• South Shore Village Visioning Plan presentation
• FY 2023 Planning Commission Workplan discussion

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing a bill-of-sale and utility easement for the Vista Green development. The agenda also includes discussions regarding water service line verification and the purchase of an electric distribution hybrid bucket truck.

• Bill-of-Sale and Utility Easement for Vista Green
• Water Service Line Material Verification Contract
• Electric Distribution Hybrid Bucket Truck Purchase
• Cherry Walk Project Closeout Memo

City Council Regular

The City Council is reviewing several tax abatement requests and scheduling public hearings for downtown assessments. The agenda also includes discussions regarding fire station bonds and various municipal purchasing approvals.

• Public hearing for Electric-Steel, LLC speculative tax abatement at 72 W. 64th St.
• Public hearing for Hyperion Automation PA 198 tax abatement requests
• Authorization resolution for Fire Station Bonds (Kollen Park and Waverly Road)
• Public hearings for Downtown Parking, Shopping District, and Snowmelt assessments
• Purchase of one pick-up truck for Parks & Recreation and one for Centralized Vehicle & Equipment

Downtown Development Authority

The Downtown Development Authority approved extending social district boundaries to include the Park Theatre at 248 S. River. The Board also voted to absorb the duties of the Downtown Parking Board. The meeting included reports on the DDA and parking budgets and new board member appointments.

• Extension of social district boundaries to 11th Street and River Avenue
• DDA Board assumes duties of the Downtown Parking Board
• Election of Heather TenHarmsel to the DDA Board
• Appointment of Jeff Genova to the DRB
• Site plan review for 54 East 8th Street postponed to October 4

Holland Historic District Commission

The Commission is reviewing several Certificate of Appropriateness applications for residential exterior updates. Items include sunroom upgrades, carriage barn work, and previously tabled requests for doors and awnings.

• Certificate of Appropriateness: 30 E. 12th Street sunroom updates
• Certificate of Appropriateness: 182 W. 9th Street carriage barn and outbuildings
• Certificate of Appropriateness: 261 W. 11th Street awning and railing
• Certificate of Appropriateness: 309 Maple Avenue front door and screen door
• Administrative Approval: 221 W. 11th Street redesigned north elevation

Parks and Recreation Commission

The Commission will discuss planting plans for tulips and planning for the next five-year master plan. Updates are also scheduled regarding the ice rink and recreation programming.

• Tulips – Planting Plan for Volunteers
• Planning for the Next Five-Year Master Plan
• Ice Rink Update
• Recreation Programming Update

International Relations Commission

The Commission reviewed progress for the upcoming International Festival of Holland and discussed strategic goals. Members also addressed upcoming vice chair nominations and administrative updates regarding new commissioners.

• International Festival of Holland scheduled for October 1, 2022
• Vice Chair nominations and upcoming vote
• Reel Time Film Series scheduled for October 25, November 8, and January 10
• Review of Eleve Studio entertainment contract requirements
• Discussion of merchandising via the Spotify platform

Principal Shopping District

The Principal Shopping District Board is reviewing the 2023 calendar of events and discussing a new vacation rental assessment policy. The meeting also includes evaluations of recent Sidewalk Sales and the Street Performer Series.

• 2023 Calendar of Events review
• PSD Vacation Rental Assessment Policy
• Sidewalk Sales evaluation results
• Street Performer Series survey results
• The Big Give: Back to School event planning

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee is discussing updates to several strategic goals. These include education initiatives, electric energy waste reduction, and a community mobility strategic plan.

• Update on Electric Energy Waste Reduction program targets and funding
• Discussion of the Mobility Strategic Plan
• Review of all Education Strategies
• Discussion of draft annual progress report format for City Council

CANCELLED - Board of Appeals

The City of Holland Board of Appeals cancelled its scheduled meeting for August 25, 2022. All pending applications and public hearings will be moved to the next meeting on September 22, 2022.

• Cancellation of 5:00 PM Agenda Study Session
• Cancellation of 6:00 PM Public Hearing for 751 Central Avenue (Bed & Breakfast expansion)

City Council Study Session - 24 Aug 2022 - Canceled

The scheduled City Council Study Session for August 24, 2022, has been canceled. The next regular meeting is scheduled for September 7, 2022, at 6:00 p.m. in the Council Chambers at Holland City Hall.

Brownfield Authority

The Brownfield Authority is reviewing a redevelopment plan for an 8-acre property to create a residential neighborhood. The project, involving Lakeshore Habitat for Humanity and Jubilee Ministries, aims to build 42 total housing units for residents earning between 30% and 120% of the area median income.

• Brownfield Plan for 285 W 36th St. and 906 Washington Ave.
• Estimated $4,006,700 in total eligible project costs
• Proposed construction of 18 single-family homes and 24 townhomes
• Estimated $2.7 million total capital investment
• Projected completion by summer 2025

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is considering a contract with Cummins to purchase two 550 kW natural gas generators for the Water Treatment Plant. The board is also reviewing a construction agreement and budget amendment for the East Point Substation. Additionally, staff will present the 2021 annual summary for energy waste reduction and renewable energy plans.

• Contract recommendation for Cummins to provide two 550 kW generators for $819,850 plus a $40,993 contingency
• East Point Substation Construction Agreement and Budget Amendment review
• 2021 Energy Waste Reduction and Renewable Energy Plan Annual Summary study item

Human Relations Commission

The Commission is reviewing its 2023 strategic goals, including brand identity and community training modules. Members are also discussing upcoming community events and potential sponsorships for fair housing education.

• Sponsorship request from Fair Housing Center of West Michigan for $100, $250, or $500
• Community Board & Commission Training Module dates: July 26, Oct 25, Feb 28, and April 25
• Tenant/Landlord Advocacy training sessions: November 14, 2022, and March 20, 2023
• International Festival of Holland scheduled for October 1, 2022
• Diversity Forum scheduled for October 27, 2022, in Hudsonville

City Council Regular

The City Council met to decide on multiple rezoning ordinances, tax abatements, and municipal contracts. Key actions included approving land use changes for Dwelling Place and Future GenMichigan, LLC, and authorizing various equipment and service expenditures.

• Public hearing for Forged by Design, LLC. PA 198 Tax Abatement
• Rezoning of 94 & 98 W. 9th St. and several W. 10th St. properties to F-CENT
• Rezoning of 5332 147th Street from Low-Density Residential to Industrial
• Purchase of a 2022 John Deere 444P Loader for $200,938
• Purchase of 14 rifles for $31,731.02

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing proposed amendments to the city's ADU ordinance to increase housing opportunities. The committee is recommending that the Planning Commission review changes to unit size, occupancy limits, and utility metering.

• Proposed ADU size increase from 720 to 800 square feet
• Proposed ADU minimum size decrease from 300 to 200 square feet
• Proposed ADU size limit change from 33.3% to 50% of principal dwelling gross floor area
• Proposed allowance for separate utility metering for ADUs
• Proposed change to occupancy limits to match City Code Sections 14-4.14 and 14.4.15

City Council Study Session

This study session is a work session for the City Council to review and discuss various city issues. No action or votes will be taken during this meeting.

• Tour of main facilities
• Review of current and upcoming projects