Holland public meetings in 2023

City Council Study Session - 27 Dec 2023 - Cancelled Due to Holiday Break

The City Council Study Session scheduled for December 27, 2023, has been cancelled due to the holiday break. No items will be discussed or reviewed at this time.

CANCELLED Human Relations Commission

The scheduled special meeting for the Holland Human Relations Commission was cancelled. The agenda originally included discussions regarding vision and mission statements, a vote for Social Justice Awards, and information regarding an upcoming awards event.

• Social Justice Awards Call to Vote
• Social Justice Awards Event scheduled for Jan. 17, 2024

Washington Square BID Board Meeting

The Washington Square BID Board is reviewing a design playbook and discussing the Match on Main MEDC Grant Program. Members are also reviewing budget considerations for the upcoming City fiscal year.

• Review of GMB Design Playbook for Washington Square
• Discussion of Match on Main MEDC Grant Program
• Budget planning for the next City fiscal year
• Review of September 14 and October 13 meeting minutes

City Council Regular

The City Council met to adopt the updated City Master Plan and approve a 12-year industrial facilities tax abatement for LG Energy Solution Michigan, Inc. Other actions included approving mid-year budget amendments and various municipal contracts and appointments.

• Adoption of the updated City Master Plan
• 12-year PA198 Industrial Facilities Tax Abatement for LG Energy Solution Michigan, Inc. at 875 E. 48th Street
• $31,570.00 purchase of radio headsets and helmets from On Duty Gear, LLC
• $89,825.83 purchase of office furniture for the Waverly Fire Station from Interphase Interiors
• Emergency ordinance to consolidate election precincts 1-1, 1-2, 5-11, and 5-13

South Shore Village BID Board Meeting

The South Shore Village BID Board will discuss budget planning for the next City fiscal year and the Match on Main MEDC Grant Program. The board will also receive updates on a potential 3-way stop at Ottawa Ave/16th Street and street tree installations.

• Update on possible 3-way stop at Ottawa Ave/16th Street
• Update on street tree installation
• Match on Main MEDC Grant Program discussion
• Budget planning for the next City fiscal year
• Approval of June 28, 2023 meeting minutes

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing the Assessment of Fair Housing report and public input for the 2024-25 Community Development Block Grant (CDBG) annual action plan. Members are also determining strategy priorities for 2024.

• Review of Assessment of Fair Housing report recommendations
• Review of public input for 2024-25 CDBG Annual Action Plan
• Discussion of Parks Department $50,000 street tree budget
• Report on 49.9% increase in individuals served by Community Action House
• 2024 Strategy Priority Determination

Public Art Advisory Committee

The Public Art Advisory Committee is reviewing upcoming projects for 2024. Discussions include potential art installations at the skating rink and the 'City Gateway' on Chicago Drive.

• Status update on the proposed third PAAC video
• Review of current committee membership
• Update on public art and proposed locations at the skating rink
• Discussion of public art installation at 'City Gateway' on Chicago Drive

HBPW Board of Directors - Study Session

The Holland Board of Public Works held a study session to discuss broadband utility issues, including the Holland City Fiber Initiative. The Board also reviewed a recap of the 2024 Strategic Plan currently under revision.

• Discussion of Holland City Fiber Initiative and upcoming construction starts in December 2023
• Review of tentative fiber internet pricing: $45/month for 2 Gig and $125/month for 10 Gig
• Update on Michigan ROBIN grant program to serve 71,000 homes
• Review of HBPW 2024 Strategic Plan elements and mission statement

Human Relations Commission

The Commission will vote on recommendations for the Social Justice Awards and the MLK Day celebration. Members will also review updates regarding housing, education subcommittees, and new member onboarding processes.

• Social Justice Awards presentation on January 17, 2024
• MLK Day community celebration on January 15, 2024
• Social Justice Award Subcommittee recommendations vote
• MLK Day celebration vote
• Approval of November 16, 2023, meeting minutes

City Council Regular

The City Council will hold an organizational meeting to select a Mayor Pro Tem and establish council rules. The agenda also includes discussions on public works budgets, park improvements, and employee handbook revisions.

• Selection of Mayor Pro Tem
• LGESMi, Inc. PA 198 tax abatement request for packaging facility expansion
• Moran Park site lighting project and court painting bid
• Holland Board of Public Works capital budget amendments
• Dwelling Place revised agreements for First Hope at 10th St. and Kollen Park Apartments

Planning Commission

The Planning Commission will hold a study session to review 13 proposed items for the 2024 work plan following the Master Plan update. The regular meeting includes public hearings for a fire station addition and a scattered site development extension request.

• Site plan approval extension for scattered site development at 94 & 98 W 9th Street and multiple W 10th and W 11th Street addresses
• Site Plan and Special Land Use request for an addition to the Kollen Park Fire Station at 279 Kollen Park Drive
• City of Holland 2023 Master Plan and Future Land Use Map Update
• Site plan amendment to reduce parking at 717 E 24th Street
• Building addition to Holland Automotive Machine at 271 E 26th Street

Holland City Council Swearing-in Ceremony

The Holland City Council will hold a swearing-in ceremony for several elected officials. The ceremony will take place at City Hall in the Council Chambers.

• Swearing-in of Mayor Nathan Bocks
• Swearing-in of Second Ward Council Member Lyn Raymond
• Swearing-in of Fourth Ward Council Member Kim Rowan
• Swearing-in of Sixth Ward Council Member Devin Shea
• Swearing-in of At Large Council Member Michael Schultheis

Downtown Development Authority

The Downtown Development Authority board approved a request to fill in a fountain near the Downtown Splash Pad to create a planter bed. This change follows reports of underground pipe issues and water regulation difficulties. The proposal will move to City Council for further action.

• Approval to convert splashpad fountain into a planter bed
• Election of Mike Eling as DDA Board Chair
• Election of Boyd Feltman as DDA Board Vice Chair
• Review of parking lot 9G lease and parking lot 7E spaces
• DRB reports for Courtyard Marriott (121 E. 8th Street) and Jimmy John's (23 E. 8th Street)

Holland Historic District Commission

The Commission discussed and voted on several Certificate of Appropriateness applications for residential exterior updates. Items included porch reconstructions, siding, and window replacements. The Commission also reviewed administrative approvals for minor items like fences and vents.

• Partial approval for roof and back porch work at 253 W. 11th Street
• Approval for front porch updates at 278 W. 10th Street
• Conditional approval for exterior updates at 206 W. 9th Street
• Administrative approvals for fences at 251 W. 12th Street and 162 W. 12th Street
• Design review session for City Greenhouses

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing a broadband fulfillment agreement with ITG Communications, LLC and proposed revisions to large electric customer rates. The meeting also includes discussions on the FY 2023 audited financial report and updates to the terms of service.

• Broadband Fulfillment Services Agreement with ITG Communications, LLC
• Large Electric Customer Rate Revisions
• FY 2023 Audited Financial Report
• Terms of Service Updates
• FY 2023 Performance-Based Compensation for the General Manager

Human Relations Commission Strategic Planning

The Human Relations Commission is conducting a strategic planning session to review its mission, vision, and values. The meeting includes discussions on subcommittee updates, staff recommendations, and establishing metrics to measure success.

• Review of accomplishments since June 2023
• Housing Subcommittee update
• Education Subcommittee update
• Staff update and recommendations
• Discussion on goal measurement and metrics

International Relations Commission

The commission will discuss updates regarding the International Festival of Holland and the Reel Time Film Series. Members will also address strategic planning for fiscal year 2025 and upcoming community activities.

• International Festival of Holland: September 14, 2024, at Holland Civic Center
• Naturalization Ceremony: September 12, 2024, at Holland Civic Center
• Reel Time Film Series: January 23, January 30, and February 6, 2024, at Knickerbocker
• West Michigan Dutch-American Heritage Day dinner: November 15, 2023, at The Pinnacle Center
• Strategic Planning FY 2025 discussion

Principal Shopping District

The Principal Shopping District Board will review a grant application for the Cecchetti International Classical Ballet Competition and discuss upcoming holiday events. The board will also address board nominations for terms beginning January 1, 2024.

• Grant application for Cecchetti International Classical Ballet Competition
• Discussion of upcoming holiday events including Strolling Santa and Shopping Jam
• Board nominations for terms beginning January 1, 2024
• Recap of The Big Give and Fall Fest events
• Review of November budget and media reports

City Council Regular

The City Council will review several consent agenda items and reports regarding city services. Key discussions include transportation agreements, professional service proposals, and development agreements for Kollen Park Apartments.

• Tax Abatement PA 198 report for LG Energy Solution Michigan, Inc. at 875 E 48th St.
• MDOT agreement for Waverly Road and M-40 intersection improvements
• Proposals from WSP for traffic engineering and Fishbeck for storm water services
• Kollen Park Apartments development and municipal services agreement
• MCOLES Public Safety Academy Assistance Program Grant acceptance

Board of Appeals

The Board of Appeals will hold public hearings regarding a dangerous structure at 307 W 14th Street and several zoning requests. Items include a driveway expansion variance and a sewer lateral variance for a commercial project.

• Public hearing for 307 W 14th Street regarding a structure declared dangerous on August 31, 2023
• Variance request for 1325 Stansbury Court to expand a driveway with concrete
• Variance request for 638 E 16th Street LLC to connect two buildings to one sewer lateral
• Approval of September 28, 2023, regular meeting minutes

City Council Study Session - 25 Oct 2023 - Cancelled

The City Council study session scheduled for October 25, 2023, is cancelled. No items will be discussed or acted upon during this time.

HBPW Board of Directors - Special Meeting

The Board of Directors is reviewing the Holland Board of Public Works' organizational results for fiscal year 2023. The meeting includes updates on insurance claims, investment strategies, and energy risk management. An annual audited financial report is scheduled for presentation at the November 6, 2023, meeting.

• Approval of FY 2023 performance-based compensation payments
• Review of FY 2024 first quarter insurance claims totaling $13,813
• Meeder Public Funds investment portfolio update totaling $62,451,670
• FY 2023 corporate metric results including electric and water cost control
• Energy Risk Management performance summary for Q1 FY 2024

Human Relations Commission

The Commission will review several sponsorship requests and discuss the FY25 Strategic Plan. The meeting also includes updates on housing, community learning, and upcoming social justice awards.

• Sponsorship vote: Immigrant Rights Summit (Nov 8)
• Sponsorship vote: I AM Academy Black Gala (Dec 9)
• Sponsorship vote: Common Ground Campus at Hope College (Nov 14)
• Sponsorship vote: Holland Public Schools Veterans Day Program (Nov 10)
• Strategic Plan FY25 meeting scheduled for November 4, 2023

City Council Regular

The City Council will review several assessment rolls for downtown operations and snowmelt. The meeting also includes discussions on purchasing equipment, accepting grants, and approving new human resources systems.

• Final adoption of the 6th Street Snowmelt Improvements Special Assessment Roll
• Approval of purchase for three (3) pick-up trucks
• Approval of annual Downtown Parking Operations and Maintenance Assessment Roll
• Approval of annual Downtown Snowmelt Operations and Maintenance Assessment Roll
• Approval of new NEOGOV applicant tracking and performance management system

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss the Parks Department Street Tree Program and review the Assessment of Fair Housing report prepared by McKenna. The meeting also includes updates on Community Development Block Grants and Blueprint priority goals.

• Presentation on Parks Dept Street Tree Program
• Review and approval of Assessment of Fair Housing report
• Community Development Block Grant update
• Blueprint Priority Goals and Work Group updates

Downtown Design Review Board

The Downtown Design Review Board will meet to review two sign applications. The board will consider a new wall sign for Culture Cheese Shop and two replacement wall signs for the Theil-Nyenhuis Research Center.

• New wall sign application: Culture Cheese Shop, 211 S. River Ave
• Two replacement wall signs application: Theil-Nyenhuis Research Center (Hope College), 9 E.10th St

Washington Square BID Board Meeting

The Washington Square BID Board met to discuss visions and concerns for the Square. Representatives from GMB led a discussion using guiding questions to elicit feedback on potential updates.

• Discussion on potential Washington Square updates with GMB

City Council Study Session

The City Council held a study session to discuss the mid-year update of the ten-year financial forecast and the Municipal Capital Improvement Fund. The session also included an update on the Ice Rink Project. No formal votes or actions were taken during this work session.

• Mid-year review of the ten-year General Fund financial forecast
• Update on the Ice Rink Project
• Review of the Municipal Capital Improvement Fund (MCIF) 10-year plan
• Discussion of FY 2023 ending reserves of $11,430,240
• Review of pension funding level currently at 90%

Planning Commission

The Planning Commission reviewed multiple development requests, including affordable housing and a preschool playscape. The Commission also recommended rezoning for a city-owned property and forwarded text amendments to the City Council.

• Approved 41-unit apartment and five townhome site plan at 345 W 14th Street & 345 Kollen Park Drive
• Approved outdoor learning environment site plan at 111 Central Avenue
• Approved amended site plan and special land use for 387 W 17th Street
• Recommended rezoning 730 E 64th Street from Industrial to Corridor Mixed Use
• Forwarded UDO text amendments regarding banner policy and energy code alignment

HBPW Board of Directors - Regular Meeting

The Board of Directors will review a combined property and liability insurance program for the City of Holland and the Board. The agenda also includes contract change orders for engineering services at 28th and Wildwood and the East Point Substation.

• Combined Property/Liability Insurance Program for City of Holland/HBPW
• 28th and Wildwood Engineering Contract Change Order
• East Point Substation Engineering Services Contract Amendment
• Customer Portal Consulting Services Budget Amendment
• Declaration of surplus operations, metering, warehouse, and facilities material

International Relations Commission

The Commission is reviewing updates for the International Festival of Holland and the Reel Time Film Series. Members are also discussing strategic planning and upcoming global affairs topics.

• Vote on the 2024 International Festival date
• Reel Time Film Series selection: 'We Feed People', 'A Crack in the Mountain', and 'Under the Same Moon'
• Great Decisions 2024 topics including NATO, climate technology, and Mideast realignment
• Update on Sister City relations with Assen, Drenthe
• Approval of August 3, 2023, meeting minutes

City Council Regular

The City Council will consider several public hearings regarding annual downtown assessment rolls for parking, snowmelt, and the principal shopping district. The meeting also includes discussions on rezoning for 730 East 64th Street and various contract renewals and appointments.

• Public hearings for Downtown Parking, Snowmelt, and Principal Shopping District assessment rolls
• Rezoning request for 730 East 64th Street
• Renewal of existing contract with Flock Safety Cameras
• Bid award for 32nd Street Culvert Replacement and Weller Drain improvements
• Bid award for Five-Year Parks and Recreation Master Plan

Holland Historic District Commission

The Holland Historic District Commission will review several applications for Certificates of Appropriateness regarding residential exterior updates. These include requests for new porches, siding, and roofing at various properties within the historic district.

• Certificate of Appropriateness: 253 W. 11th Street (roof, back porch, and siding)
• Certificate of Appropriateness: 278 W. 10th Street (front porch)
• Certificate of Appropriateness: 206 W. 9th Street (exterior updates)
• Certificate of Appropriateness: 221 W. 11th Street (front porch)
• Administrative Approval: 259 W. 12th Street (shed)

Downtown Development Authority

The Downtown Development Authority discussed site plans for a new Hope College building and an outdoor learning environment at 111 Central Avenue. The board also addressed board nominations, budget reports, and upcoming vacancies.

• Hope College North Campus Gateway development at 124 E 8th Street
• Outdoor Discovery Center playground proposal at 111 Central Avenue
• Colleen Schipsi nominated for full DDA Board term
• Holiday light three-year bid awarded to Holiday Lamplighters and Events
• Erica Cantu appointed as DDA representative to the Design Review Board

Board of Appeals

The Board of Appeals will hold a public hearing regarding a request to expand non-conforming steps at a residential property. The applicants are seeking an interpretation or variance to allow 17-foot wide steps with a 2.58-foot setback, where a 5-foot setback is currently required.

• Public hearing for 148 E 18th Street variance (23.08Z)
• Approval of July 27, 2023, meeting minutes

Civic Center Place Board

The board is reviewing a summary of City Council decisions and updates regarding capital improvements. Discussion includes progress toward opening the building for public access and financial scorecard reports.

• Review of $180,000 contract for permanent stage lighting installation
• Discussion of YTD net revenue rising to $286,492.65
• Report on city subsidy reduction from $502,682 to $442,000
• Review of VenuWorks contract extension recommendation
• Update on capital improvements and building public access

City Council Study Session

The City Council will hold a study session to review various city issues. No official actions or votes will be taken during this meeting.

• Windmill Island Gardens update
• Early voting process update and amendment discussion
• Proposed early voting security measures including mounted cameras
• Proposed live line-management tool for voter wait times
• Proposed use of watermarked ballots for early voting

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority is reviewing unaudited financial reports for fiscal year 2023 and the period ending August 31, 2023. The board is also discussing a 5-year lease for the Next Center first floor and updates regarding the Lakeshore Advantage SURGE Center.

• Review of FY 2023 unaudited financial report showing $570,306.46 in revenue
• Review of FY 2024 financial report through August 31, 2023
• Discussion of a $1,000,000 lease for the Next Center ground floor at 65 East Seventh Street
• Lakeshore Advantage SURGE Center project update
• Discussion of LDFA board terms and executive committee reappointments

Public Art Advisory Committee - 26 Sep 2023 - Cancelled

The scheduled meeting for the Public Art Advisory Committee on September 26, 2023, has been cancelled. The next meeting is scheduled for December 19, 2023.

South Shore Village BID Board Meeting

The Board will receive updates on the banner sign project, street tree installation, and crosswalks. Discussion includes a potential 3-way stop at Ottawa Ave and 16th Street and an update on Port 393.

• Banner sign project ordinance amendments and draft policy
• Crosswalks and possible 3-way STOP at Ottawa Ave/16th Street
• Street tree installation update
• Port 393 update

Human Relations Commission

The regular meeting of the Holland Human Relations Commission scheduled for September 21, 2023, has been cancelled. The next monthly meeting is scheduled for October 19, 2023.

City Council Regular

The City Council is reviewing the 2022-23 CDBG program performance report and holding public hearings regarding various downtown assessments. The meeting also includes discussions on tax abatements and potential zoning amendments.

• Public hearing for Lakeshore Industrial Properties, LLC tax abatement at 766 E. 48th Street
• Review of 2022-23 CDBG report showing $612,442 in total expenditures
• Public hearings for Downtown Parking, Snowmelt, and Principal Shopping District assessments
• Rezoning request for 730 East 64th Street
• Moran Park concrete project change order

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing the City of Holland Master Plan update and the 2022-23 Community Development Block Grant performance report. Members are also receiving updates on neighborhood connections, priority goals, and public safety.

• Review of CDBG 2022-23 report showing $612,441.63 in federal funds expended
• Presentation on City of Holland Master Plan Update by Senior Planner Steve Peterson
• Discussion of 75 proposed rental units at 345 W 14th St and 40 W 16th St
• Update on Community Development Block Grant activities and accomplishments
• Public Safety update regarding call volumes and new canine officers

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee is discussing updates to renewable energy supply strategies and reviewing the draft CEP annual report. The meeting also includes updates on education initiatives and carbon offset programs.

• Strategy update on increasing renewable energy supply in HBPW portfolio
• Review of the draft CEP Annual Report
• Announcement of the Home Energy Expo on October 26, 2023

Downtown Design Review Board

The Downtown Design Review Board will meet to review sign applications for two local businesses. The board will also introduce Erica Cantu as a new DDA representative.

• Courtyard Marriott (121 E 8th Street) sign replacement application
• Jimmy John's (23 E 8th Street) rebranding sign update application
• Introduction of new DDA representative Erica Cantu

Washington Square BID Board Meeting

The Board will consider a $7,200 proposal from GMB Architecture + Engineering to develop a phased site improvement plan and cost estimate. The meeting also includes updates on the BID Marketing and Development Plan and discussions regarding the east side alley.

• GMB Architecture + Engineering proposal for $7,200 for site improvement phasing and cost development
• Update on the BID Marketing and Development Plan
• Discussion regarding the east side alley
• Review of the Washington Square preliminary phasing and construction plan

City Council Study Session

The City Council will hold a special joint meeting with the Holland Board of Public Works Board of Directors. The agenda includes a motion to enter a closed-door session to review matters exempt from public disclosure and a legal opinion.

• Special joint meeting with Holland Board of Public Works Board of Directors
• Closed-door session to review legal opinion and statute-exempt materials

Holland Historic District Commission

The Commission will review a retroactive application for foundation stonework at 56 W. 13th Street and a garage door request at 129 W. 12th Street. The meeting also includes administrative approvals for various fences and lighting installations.

• Certificate of Appropriateness: 56 W. 13th Street (retroactive foundation stonework)
• Certificate of Appropriateness: 129 W. 12th Street (garage door)
• Administrative Approval: 221 W. 11th Street (addition and extension)
• Administrative Approval: 303 Pine Avenue (fence)
• Administrative Approval: 300 S. River Avenue (exterior light fixture)

Planning Commission

The Planning Commission will discuss a new Hope College campus building and review several site plan requests for apartment developments. The meeting also includes discussions on Master Plan Refresh comments and proposed text amendments to the Unified Development Ordinance.

• Pre-application presentation for Hope College campus building at 116 & 122 E 8th Street
• Site plan request for 41-unit apartment building and five townhomes at 345 W 14th Street & 345 Kollen Park Drive
• Special land use request for an outdoor learning environment at 111 Central Avenue
• Rezoning request from Industrial to Corridor Mixed Use at 730 E 64th Street
• Withdrawal of 29-unit apartment building site plan request for 40 & 48 W 16th Street

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will discuss improvements to the 48th Street Elevated Tank and the Water Treatment Plant 1.5MG Reservoir. The board will also consider an amended Letter of Authorization for Calhoun Solar.

• Calhoun Solar Amended and Restated Letter of Authorization
• 48th Street Elevated Tank & Water Treatment Plant 1.5MG Reservoir Improvements
• Constellation NewEnergy NAESB Agreement
• Water Treatment Plant (WTP) Roof Top Unit
• Banking Services Agreement with Huntington National Bank

International Relations Commission

The commission is reviewing updates for the International Festival of Holland and the Reel Time Film Series. Members will also consider sponsorship opportunities for the 2023 Immigrant Rights Summit.

• Vote on the 2024 International Festival date
• Vote on LIA 2023 Immigrant Rights Summit sponsorship opportunities
• Review of International Festival vendor counts: 16 food, 16 non-profit, and 7 Mercado vendors
• Update on the City of Assen, Drenthe sister city relationship
• Approval of August 3, 2023, meeting minutes

Principal Shopping District

The Principal Shopping District Board met to discuss upcoming community events and organizational updates. Key actions included approving a $50,000 branding project and reviewing plans for the 2024 Downtown Holland event calendar.

• Approved $50,000 bid with TBX for logo, branding, and website design
• Approved $4,000 MACC mini-grant for 2024 Street Performer Series
• Approved 2024 Downtown Holland Calendar of Events
• Approved 2024 D-Coffee Calendar
• Discussed new Spring Break week event for April 2024

Holland Energy Fund

The Board will review July 2023 financial reports and discuss updates regarding the On-Bill Loan Program vendor transition. The meeting also includes discussions on Home Energy Program metrics and HEF staffing.

• Transition of on-bill loan servicing to internal staff
• Cancellation of Slipstream and Concord contracts
• FY 2024 budget includes $330,000 in revenues and $455,459 in expenses
• July 2023 year-to-date revenues totaled $22,917
• Home Energy Program expenses totaled $3,495 for July

City Council Regular

The City Council will consider revoking the business license for Antiques, Etc. due to health and safety violations. The meeting also includes discussions on downtown maintenance assessments and a contract renegotiation for the Holland Civic Center Place.

• Public hearing for Antiques, Etc. business license revocation at 383 Central Avenue
• Bid award for Riverview Park Pavilion addition totaling $58,030
• Proposed purchase of two hybrid police detective cars and one Ford F-450 chassis
• Public hearings for downtown parking, snowmelt, and shopping district assessments
• Discussion to extend and renegotiate the VenuWorks contract for Holland Civic Center Place

Parks and Recreation Commission

The Parks and Recreation Commission will discuss new business regarding boardwalk repairs at Kollen Park and updates for Riverview Park. The meeting also includes old business regarding the Five Year Master Plan and lighting for the Van Raalte Dog Park.

• Boardwalk repairs at Kollen Park
• Riverview Park updates
• Five Year Master Plan discussion
• Van Raalte Dog Park lighting
• Power upgrade to Van Raalte house and barns

Downtown Development Authority

The Downtown Development Authority is reviewing site plans for a new outdoor discovery center at 111 Central Avenue and preliminary plans for Hope College. The board will also discuss appointing a new member to the Design Review Board.

• Site plan review: 111 Central Avenue proposed outdoor discovery center playground
• Site plan review: Hope College preliminary plans for Business and Economic Building
• Appointment of Erica Cantu to the Design Review Board as DDA representative
• Report on Electric Vehicle Charging Stations
• Holiday Light Bid report

HBPW Board of Directors - Study Session

The Holland Board of Public Works held a study session to review financial reports and several departmental updates. Key discussions included progress on the Lake Crossing water main repair and a proposed update to the joint City-HBPW Employee Handbook.

• Lake Crossing Water Transmission Main repair progress update
• Review of proposed City-HBPW Employee Handbook revisions
• Community Energy Services Annual Report review
• Renewable Portfolio Update discussion
• July 2023 financial review for Electric, Broadband, Water, and Wastewater

Cancelled - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for August 24, 2023, has been cancelled. No applications were received by the August 3, 2023, deadline.

City Council Study Session

The City Council is reviewing the operations and future management of the Holland Civic Center Place (HCCP) ahead of its current agreement expiration in June 2024. Discussion topics include establishing a vision for facility use, reviewing the board structure, and planning for a potential Request for Proposals (RFP) process.

• Discussion of HCCP vision, including the balance between community use and financial success
• Review of the current management agreement with VenuWorks ending 6/30/2024
• Discussion of capital improvements, including a marquee sign and lighting/sound upgrades
• Review of the HCCP Board structure and City staff involvement
• Evaluation of the facility's 'scorecard' and performance monitoring

Downtown Design Review Board

The Downtown Design Review Board will meet to review two applications regarding building exterior changes. The board will consider sign replacements for Corewell Health and awning replacements for Resthaven-Warm Friend.

• Corewell Health (250 E 8th Street): Three replacement wall signs
• Resthaven-Warm Friend (5 E. 8th Street): Awning replacements

Human Relations Commission

The Commission is reviewing its FY24 strategic plan and discussing upcoming initiatives regarding housing, education, and community engagement. Staff updates include progress on brand identity and upcoming tenant/landlord training for Fall 2023.

• Strategic Plan FY25 planning session scheduled for November 4, 2023
• Tenant/Landlord Training: Fair Housing and the Rental Process planned for Fall 2023
• Social Justice Awards scheduled for January 17, 2024
• Community Poster Update and Launch under Brand Identity
• Upcoming Naturalization Ceremony on September 27, 2023

City Council Regular

The City Council is reviewing a speculative Industrial Facilities Tax (IFT) application for property at 766 East 48th Street. The meeting also includes discussions on various city contracts, equipment purchases, and personnel reappointments.

• Speculative IFT application for Lakeshore Industrial Properties at 766 East 48th Street
• Purchase of three 2023 Chevy Silverado pick-up trucks
• Award of holiday lighting contract for downtown and Centennial Park totaling $84,514.65
• Purchase of SCBA bottle filler-compressor for Waverly Fire Station for $53,920.81
• Approval of $31,213.60 concrete project at Moran Park

Cancelled - Neighborhood Improvement Committee

The Neighborhood Improvement Committee meeting scheduled for August 15, 2023, has been cancelled. The next meeting is scheduled for September 19.

City Council Study Session

The City Council will hold a work session to discuss various city issues. No formal actions or votes will be taken during this meeting.

• Discussion of City of Holland Emergency Mobile Command Unit
• Tour of Waverly Fire Station Project

Planning Commission

The Planning Commission will hold a study session regarding the Kollen Housing Initiative, a scattered-site development involving three properties. The project, proposed by Dwelling Place and Community Action House, aims to build 75 affordable units using Low Income Housing Tax Credits.

• Kollen Housing Initiative: 75 total units across 345 W 14th St, 345 Kollen Park Dr, and 16th & River Ave properties
• Proposed $17,140,942 total development cost for the Kollen Housing Initiative
• Pre-application discussion for a recycle center at 85 Pine Avenue
• Revised landscape plan for Waverly Fire Station at 761 Waverly Road
• Administrative site plan reviews for 670 E 24th Street, 770 Interchange Drive, 50 W 64th Street, and 54 W 8th Street

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works is reviewing several electric distribution easements for Washington Boulevard construction. The agenda also includes a recommendation for a warranty agreement regarding the Country Club and Legion Park projects.

• Electric distribution easements for 21 locations including Washington Boulevard
• Country Club and Legion Park closeout with Milbocker and Sons extended warranty
• Declaration of Warehouse and Facilities surplus material
• Approval of July 10 and July 24 meeting minutes

International Relations Commission

The commission reviewed updates for the International Festival of Holland and the Reel Time Film Series. Members also discussed upcoming community events, including a visit from the Mexican Consul General and a naturalization ceremony.

• International Festival of Holland: updates on entertainment, fundraising, and vendors
• Reel Time Film Series: review of film recommendations for voting
• Welcoming America: discussion regarding a future decision
• September 20: visit from Roberto Vazquez, Michigan Consul General for Mexico
• September 27: Naturalization Ceremony at Holland Civic Center

Principal Shopping District

The Principal Shopping District Board will consider approving a bidder for a logo, branding, and website design project. The meeting also includes discussions on upcoming community events and updates on diversity and inclusion initiatives.

• Approval of Michigan Arts and Culture Council Grant Application
• Approval of bidder for Logo, Branding, and Website Design Project
• Discussion of Sidewalk Sales, The Big Give, and Up On The Rooftops
• Review of FY23 Final Budget Report
• Diversity and Inclusion updates from Human Relations Director Esther Fifelski

City Council Regular

The City Council is considering several infrastructure and service contracts, including a concrete project at Moran Park and a grade crossing agreement with CSX. The agenda also includes discussions on tax abatements for local businesses and the approval of a new draft City Master Plan.

• Moran Park concrete project bid totaling $73,750
• CSX Transportation agreement for 6th Street Reconstruction Project
• 12-year PA198 tax abatements for ATC Drivetrain and VP Tool and Supply, LLC
• Approval of draft City Master Plan for distribution and comment
• Waverly Fire Station renovation: purchase of SCBA bottle filler-compressor

Holland Historic District Commission

The Commission will review several applications for Certificates of Appropriateness regarding porch repairs and window replacements. The meeting also includes administrative approvals for fences and lighting, as well as the election of new officers.

• Porch window replacements at 95 W. 15th Street
• Porch block repair at 168 & 170 W. 10th Street
• Porch railing and column replacements at 151 W. 12th Street
• Administrative approval for fences at 30 E. 12th Street and 258 W. 11th Street
• Election of Commission officers

Downtown Development Authority - 01 Aug 2023-CANCELLED

The Downtown Development Authority regular board meeting scheduled for August 1, 2023, has been cancelled. The next meeting is scheduled for September 5 at 4:00 p.m.

Board of Appeals

The Board of Appeals will hold a public hearing regarding a variance request for 377 W 22nd Street. Applicants are seeking to allow two occupants in an East bedroom that measures 95.80 square feet, which is below the 100 square feet required for two occupants. The Board will also elect new officers and approve previous meeting minutes.

• Variance request: 377 W 22nd Street occupancy limits
• Election of Board Chair and Vice-Chair
• Approval of May 25, 2023, meeting minutes

Civic Center Place Board

The Civic Center Place Board will meet to discuss the scorecard actuals for the period of July 2022 through June 2023. The board will also receive an update regarding capital improvements.

• Review of monthly revenue and budget comparisons from July 2022 to June 2023
• Discussion of capital improvements update
• Review of food and beverage and rental income data

City Council Study Session

The City Council will hold a study session to review and discuss various city issues. This meeting is a work session intended for discussion only, and no official actions or votes will be taken.

• Discussion on operations of Holland Civic Center Place

HBPW Board of Directors - Special Meeting

The Holland Board of Public Works is reviewing a contract with Katerberg Verhage for excavation and conduit installation at the East Point Substation. This work is required to connect the substation to a new LG Energy Solutions switch house following unexpected elevation changes at the site. The board will also review quarterly monitoring reports regarding insurance, financials, and energy risk management.

• Construction contract with Katerberg Verhage for $262,860 plus a $26,286 contingency
• East Point Substation excavation and conduit installation project
• Review of Fourth Quarter FY 2023 insurance claims
• Review of preliminary June and year-end FY 2023 financials
• Study of a proposed Customer Donation Program

Human Relations Commission

The Commission is reviewing its 2024 Strategic Plan regarding housing, education, and community engagement. Members are also coordinating upcoming 'Equity of Access' programming focused on disability rights.

• Blueprint for Flourishing Neighborhoods presentation
• Ordinance 1784 Annual Report to City Council
• Crip Camp film screening on July 31
• Equity of Access Panel Discussion on August 7
• Tenant/Landlord training scheduled for Fall 2023

City Council Regular

The City Council is reviewing public hearings for industrial tax abatements and considering the approval of the City Master Plan draft. The meeting also includes routine consent agenda items and reports from the Board of Public Works.

• Public hearings for PA 198 tax abatements for ATC Drivetrain and VP Tool and Supply, LLC
• Approval of the draft City Master Plan for distribution and comment
• Resolution to transfer $9,641,232 from Electric Utility funds to the City for FY 2024
• Van Raalte Avenue Reconstruction Project bid award
• Purchase of a cardiac monitor/defibrillator for the Fire Division

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss updates on the Van Raalte Street Project and review proposed developments at 345 W. 14th and 40 W. 16th St. The meeting also includes updates on Community Development Block Grants and Neighborhood Connections.

• Proposed development review: 345 W. 14th and 40 W. 16th St
• Van Raalte Street Project follow-up
• Community Development Block Grant update
• Neighborhood Connections update
• Review of council-defined committee responsibilities

City Council Study Session - 12 Jul 2023 - Cancelled

The City Council Study Session scheduled for July 12, 2023, has been cancelled. No items will be discussed or reviewed during this session.

Downtown Development Authority

The Downtown Development Authority will hold a required informational meeting followed by a regular board meeting. The agenda includes reviewing the FY23 final budget and the approved FY24 budget, discussing board member vacancies, and reviewing a facade change for a project at 54 West 8th Street.

• Facade change approval for 54 West 8th Street entry addition and tenant remodel
• Review of FY23 final and approved FY24 DDA budgets
• Review of FY23 final and approved FY24 Parking budget
• Discussion of DDA board member renewals and open seats
• DRB report regarding Bliss Gluten Free Bakery & Cafe signage at 102 S. River Ave

Planning Commission

The Planning Commission is considering a recommendation to City Council to distribute the updated Master Plan for public comment. The Commission also reviewed various site plan requests, including a new single-family home and a commercial office building.

• Recommendation to distribute the Master Plan Refresh to City Council
• Approval of a new single-family home site plan at 431 Washington Avenue
• Approval of a three-story commercial office building at 167 College Avenue and 65 E 7th Street
• Approval of an amended site plan for 717 E 24th Street
• One-year extension of site plan approval for a nursing home at 897 E 16th Street

Parks and Recreation Commission

The Commission is reviewing new business regarding Moran Park courts and signage rule changes. The meeting also addresses old business concerning the ice rink and upcoming projects.

• Moran Park courts and futsol discussion
• 6th Street and Window on the Waterfront updates
• Signage and rule change/addition discussion
• Ice rink old business update

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works met to approve updated terms of service for electric, water, wastewater, and broadband utilities. The Board also authorized several infrastructure contracts, including lead service line replacements and water main engineering.

• Approved $579,158.40 contract with Unema Plumbing for 112 private side lead service line replacements
• Approved $376,302.30 contract with Holland Engineering Inc. for E. 32nd Street water main replacement design
• Approved $789,261 total contract value for Wastewater Lift Station SCADA system and hardware replacement
• Approved FY 2024 energy asset property insurance not to exceed $1,200,000
• Approved updated Terms of Service for Electric, Water, Wastewater, and Broadband utilities

Principal Shopping District

The Principal Shopping District Board will consider a social media advertising policy and a strategic planning presentation regarding diversity, equity, and inclusion. The board will also review the July budget report and the Council-approved FY24 budget.

• Marketing and website development project bidder (tabled)
• Paid social media advertising policy
• DEI strategic planning presentation
• FY24 approved budget review
• July budget report review

International Relations Commission

The commission discussed updates for the International Festival of Holland and potential cultural initiatives with the City of Assen. Members also reviewed film recommendations for the Reel Time Film Series and discussed upcoming community events.

• Approved contracts for Raion Taiko, Changüi Majadero, and Motherland for the International Festival
• Unanimous motion to invite the Mayor of Assen to rededicate the Immigrant Statue in Holland
• Recognition of a $2,500 donation to the International Festival of Holland from Commissioner Shankwiler-Brown
• Discussion of film recommendations for the Reel Time Film Series
• Update on hosting the Consulate of Mexico on September 20, 2023

Washington Square BID Board Meeting

The Board is reviewing the process for establishing an assessment district to fund maintenance and improvements. Discussions include developing a marketing and development plan and exploring potential consultant assistance for construction phasing and costs.

• BID area assessment district process review
• BID Marketing and Development Plan discussion
• Potential consultant assistance for phasing and cost development
• Review of the Visioning Plan Implementation Framework
• Proposal to test temporary closing of the east side alley

Holland Historic District Commission

The Holland Historic District Commission is reviewing a request to demolish a fire-damaged garage at 261 W. 11th Street. The meeting also includes discussions on a master plan refresh and several applications for property modifications including door and railing replacements.

• Garage demolition application for 261 W. 11th Street
• Garage door replacement at 129 W. 12th Street
• Skylight alterations at 300 S. River Avenue
• Master Plan Refresh – Historic Preservation Update
• Discussion regarding Preservation Planner hours increase

City Council Regular

The City Council met to discuss various administrative reports, tax abatements, and city contracts. Key actions included approving a 5% wage adjustment for general non-union employees and setting public hearings for several tax abatement requests.

• Approved 5% wage adjustment for all General City Non-Union Employees for FY24
• Set July 19, 2023, public hearings for PA 198 tax abatements for ATC Drivetrain and VP Tool and Supply, LLC
• Denied rezoning request for 1055 Lincoln Avenue from MHR to CMU
• Approved purchase of five 2023 Chevy Tahoes
• Approved HBPW energy asset property insurance not to exceed $1,200,000

Special Civic Center Place Board Meeting

The Civic Center Place Board is meeting to make formal recommendations regarding the HCCP management contract and capital improvements. The meeting follows a previous discussion regarding a potential two-year contract extension for VenuWorks.

• Formal recommendation on HCCP Management Contract
• Formal recommendation on Capital Improvement
• Review of previous meeting minutes from May 24, 2023

South Shore Village BID Board Meeting

The BID Board is reviewing a draft banner policy and discussing summer crosswalk repainting projects. Members are also considering a potential traffic study for a 3-way stop at Ottawa Avenue and 16th Street.

• Repainting of crosswalks at seven specified intersections this summer
• Potential traffic study for a 3-way STOP at Ottawa Avenue and 16th Street
• Review of draft banner policy regarding size, height, and quantity per pole
• Discussion of the dissolution of the South Shore Village non-profit organization
• Management of approximately $9,000 in remaining non-profit funding

Special Holland Historic District Commission

The Holland Historic District Commission will consider a Notice to Proceed application for the demolition of a historic garage. The owner, Robert Meloche, proposes removing the structure following damage from a vehicle fire.

• Notice to Proceed application: Garage demolition at 261 W. 11th Street

City Council Study Session

This study session is for discussion and review; no official votes or actions will be taken. The Council will hear an update from Lakeshore Advantage regarding the 'Next Center' project and discuss potential property acquisitions and park initiatives.

• Lakeshore Advantage 'Next Center' project at 7th Ave & College Ave
• Potential downtown property acquisition involving an alley
• Ice Rink project update
• Parks department update on tree programs and initiatives

Planning Commission Study Session

The Planning Commission is holding a study session to discuss the draft of the 2023 Master Plan Refresh. The discussion focuses on future land use, the zoning plan, and future planning projects.

• Discussion of Future Land Use (pages 142-149)
• Discussion of Zoning Plan (pages 150-154)
• Discussion of Future Planning Projects (pages 156-158)

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for June 22, 2023, has been cancelled. No applications were received by the June 1, 2023, deadline.

Holland SmartZone Local Development Authority

The Board of Directors will meet to review financial reports and discuss the Next Center 1st Floor Lease. The meeting also includes updates on the Lakeshore Advantage SURGE Center and Executive Committee reappointments.

• Next Center 1st Floor Lease discussion
• Lakeshore Advantage SURGE Center update
• Executive Committee reappointments
• Financial report review

Holland Energy Fund

The Holland Energy Fund board will hold a regular meeting to discuss next steps regarding on-bill options. The meeting is scheduled for a brief 15-minute session.

• Discussion on on-bill recommended next steps

City Council Regular

The City Council met to discuss various municipal items including rezoning, infrastructure projects, and budget amendments. Key actions included approving significant funding for the 40th Street Improvement Project and designating federal recovery funds for public safety.

• Designation of $2,856,759 in State and Local Fiscal Recovery Funds for Public Safety payroll
• Approval of $685,377.00 bid to Brenner Excavating, Inc. for 40th Street drainage work
• Approval of $1,800,000 budget for the Wildwood Improvement project
• Rezoning of 1055 Lincoln Avenue from MHR to CMU
• Award of $98,000.00 to Brown Concrete for the 2023 Sidewalk Repair project

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss street improvement projects and provide updates on community development grants and neighborhood connections. The meeting also includes reports on public safety and progress toward priority goals regarding housing and food access.

• Presentation and discussion regarding Street Improvement Projects
• Update on Community Development Block Grant and Home Repair Program
• Update on Neighborhood Connections renewal contracts totaling $65,000
• Discussion regarding ADA Title II compliance and oversight roles
• Recommendation to the Planning Commission to incorporate the Blueprint for Flourishing Neighborhoods into the Master Plan

Downtown Design Review Board

The Downtown Design Review Board will meet to consider a signage application. The board will review a request for three new wall signs at 102 S River Avenue.

• Signage application: Bliss Gluten Free Bakery & Cafe, 102 S River Avenue

Human Relations Commission

The Commission is reviewing its mission and vision while planning a disability equity series featuring film screenings and book discussions. Members are also discussing the FY 2024 Strategic Plan and upcoming community outreach events.

• Being Heumann disability series including a Crip Camp film screening on July 25
• FY 2024 Strategic Plan discussion regarding advocacy and education
• Juneteenth celebration on June 17 at Kollen Park
• PRIDE festival on June 24 at Centennial Park
• LAUP Fiesta Week from July 12-15

City Council Study Session

The City Council will review a status update and overview of the Holland Fiber Project. The session is intended for discussion and no official votes or actions will be taken.

• Holland Fiber Project status update
• Recommendation to hire EX2 Technology for Design/Build contract
• Graybar materials purchase of $2,142,340.00
• CTC Technology & Energy Owners Engineer contract of $511,951.00
• Update on $30 million Broadband Bond approved by voters in August 2022

Holland Energy Fund

The Board is reviewing a proposal to pause the On-Bill Loan program due to high fixed vendor fees. Staff also presented details on transitioning the Home Energy Retrofit program from a grant-based system to a rebate-based system.

• Proposal to issue 90-day contract termination notices to Slipstream and Concord
• Proposed transition of Home Energy Retrofit program to a rebate model
• Review of May 2023 financial reports showing $903,117 in fund balance
• Discussion on reducing monthly loan origination and servicing fees
• Report on Home Energy 101 program outreach and participation

Planning Commission

The Planning Commission will review several site plan requests, including a single-family home and a commercial office building. The meeting also includes a study session regarding the Master Plan Refresh draft preview.

• Site plan request for a new single-family home at 431 Washington Avenue
• Site plan request for a three-story commercial office building at 167 College Avenue and 65 E 7th Street
• Site plan amendment request for 717 E 24th Street
• Site plan approval extension request for a nursing home at 897 E 16th Street
• Master Plan Refresh Draft Preview study session

HBPW Board of Directors - Regular Meeting

The Board of Directors is meeting to discuss insurance renewal strategies and updates to fiscal year 2024 terms of service for water, wastewater, broadband, and electric utilities. The agenda also includes discussions on lead service line replacements and wastewater system hardware upgrades.

• 18th Street Private Side Lead Service Line Replacements
• E. 32nd Street Water Main Replacement engineering design contract
• FY 2024 Combined Property/Liability Insurance Program renewal
• Wastewater Lift Station SCADA System and IE&C Hardware replacement change order
• Fiscal Year 2024 Terms of Service updates for water, wastewater, broadband, and electric

City Council Regular

The City Council is reviewing various municipal items including transportation projects, downtown parking fee adjustments, and budget approvals. The agenda also includes discussions on collective bargaining agreements for police and fire unions.

• 40th Street Improvement Project drainage work and MDOT agreement
• 2023 Sidewalk Repair Project bid award
• Wildwood Improvement Project budget approval
• Residential overnight parking fees and downtown lot lease adjustments
• Collective bargaining agreements for Holland Police and Firefighters

Downtown Development Authority

The Downtown Development Authority approved increases for several overnight parking permit types and decided to terminate a lease for Lot 7E. The board also voted to remove two antiquated on-street directories following Tulip Time.

• Approved overnight parking permit fee increases, including $400 for annual passes
• Approved 5% rental fee increases for parking lots 9G and 10B
• Voted to terminate the lease for parking lot 7E at 7th Street and College Avenue
• Decided to remove two on-street directories from the downtown area
• Site plan review for a 18,500 square foot commercial office at 167 College Avenue

Holland Historic District Commission

The Commission is reviewing multiple applications for Certificates of Appropriateness regarding doors, railings, and a storage tent. The meeting also includes administrative approvals for fences and door replacements.

• Certificate of Appropriateness: 208 W. 10th Street door replacement
• Certificate of Appropriateness: 70 W. 12th Street porch railing
• Certificate of Appropriateness: 151 W. 12th Street door replacement
• Certificate of Appropriateness: 280 W. 12th Street front step railing
• Certificate of Appropriateness: 216 W. 12th Street storage tent

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee will review education strategy updates and proposed state energy bills. The committee will also discuss the 2022 City carbon calculation data.

• Education strategy updates (ED.1, 2, 3, & 4)
• Review of state legislature proposed energy bills
• Discussion of 2022 City carbon calculation
• Review of March 3, 2023, meeting minutes

Principal Shopping District

The Board will review a special strategic planning presentation regarding Diversity, Equity, and Inclusion initiatives. Discussion items include the RFP approval process, an ice rink fundraiser, and the formation of a Special Events Committee.

• Diversity, Equity, and Inclusion strategic planning presentation
• RFP approval process discussion
• Ice Rink Fundraiser discussion
• Formation of a Special Events Committee
• Street Performer Series discussion

International Relations Commission

The commission discussed updates for the International Festival of Holland, including entertainment contracts and fundraising. Members also reviewed film recommendations for the Reel Time Film Series and discussed upcoming cultural initiatives.

• International Festival of Holland entertainment contracts for Raion Taiko, Changüi Majadero, and Motherland Concerts
• International Festival of Holland scheduled for September 30, 2023
• Reel Time Film Series recommendations including RRR, The Woman King, Swimmers, and Enrique’s Journey
• Planned visit to Assen, Drenthe, NL involving Mayor Bocks
• Hosting of the Consulate of Mexico on September 20, 2023

Washington Square BID Board Meeting

The Washington Square BID Board will review a draft of the Washington Square Visioning Plan to provide feedback for consultants. The board will also discuss the Summer Block Party.

• Review of draft Washington Square Visioning Plan
• Discussion regarding Summer Block Party

South Shore Village BID Board Meeting

The Board will review a draft banner policy and discuss necessary amendments to the Unified Development Ordinance. Members will also discuss potential improvements for pedestrian crosswalks in the South Shore Village area.

• Review of draft banner policy
• Proposed amendments to the Unified Development Ordinance
• Discussion of potential crosswalk improvements

Board of Appeals

The Board of Appeals will conduct public hearings regarding requests for a property division, a second-story home addition, and a paved parking pad. The Board will consider these applications to determine if the requested relief meets necessary legal conditions.

• Special exception: Holland Deacon’s Conference request to divide 681 Homestead Avenue into two flag lots
• Special exception: David Matthew Frey request for a second-story addition at 155 W 12th Street with a 4.6-foot west setback
• Variance: Josh & Catie Hauch request for a paved parking pad at 39 W 19th Street with a 5-foot street setback

City Council Study Session

This study session is a work session intended for discussion and no formal votes will be taken. The primary item on the agenda is a tour of various city projects and facilities departing from City Hall.

• Tour of City Projects and Facilities

Civic Center Place Board

The Civic Center Place Board will review the facility scorecard and receive updates on signage and capital improvements. The board will also discuss a recommendation to City Council regarding the VenuWorks contract.

• VenuWorks contract recommendation to City Council
• Signage and capital improvements update
• Scorecard review and discussion
• Financial report review

Public Art Advisory Committee

The Public Art Advisory Committee will discuss updates to the city's Public Art Policy. The committee will also review applications for the donation of indoor or outdoor art and monuments.

• Review and update of the Public Art Policy
• Review of applications for donation of outdoor/indoor art or monuments

Planning Commission Study Session

The Planning Commission held a study session regarding the City of Holland Master Plan refresh. The discussion focused on the Future Land Use Map and the framework for future land use and policy decisions.

• Master Plan Refresh - Future Land Use Map

Water System Advisory Council

The Water System Advisory Council is reviewing updates on water main replacements and service line material verification. The council is also discussing a proposed $6 million plan to replace approximately 1,700 remaining private-side lead service lines.

• SW Heights water main replacement involving 33 service replacements
• 6th St Reconstruction involving 2 service replacements
• 172 private side only service replacements
• Proposed $6M plan to replace ~1,700 remaining private side only lead service lines
• Digital service line replacement agreement review

HBPW Board of Directors - Special Meeting

The Board of Directors is reviewing a recommendation to hire EX2 Technology, LLC for the design and construction of a fiber optic network. The meeting also includes a financial review of April 2023 and discussions regarding water and wastewater service studies.

• Holland City Fiber Design/Build Contract with EX2 Technology, LLC for $17,564,961.20
• Cost of Service Studies for Water and Wastewater
• 2023-2024 Insurance Renewal Strategy
• April 2023 Board Financial Review

Human Relations Commission

The Commission is reviewing its mission, vision, and values while developing new brand identity materials like postcards and posters. Members are also coordinating community outreach for upcoming events including Juneteenth and PRIDE.

• Approval of the Commission's Mission, Vision, and Values
• Approval of new 5x7 postcard and 'Dialogue' community poster concepts
• Silver Sponsorship of Juneteenth Festival ($1,000)
• Silver Sponsorship of the LEDA Summit ($1,000)
• Call for artwork for Disability Pride Month in July

City Council Regular

The City Council approved the Fiscal Year 2024 budget, setting the tax rate at 13.8692 mills and increasing water and sanitary sewer rates. The meeting also included the adoption of the 2024 Strategic Plan and several infrastructure project bids.

• Adopted Fiscal Year 2024 City Budget and 13.8692 mill tax rate
• Approved $377,706.47 resurfacing project bid to Black Gold Transport, Inc.
• Approved $229,622.60 Kollen Park resurfacing project bid to Black Gold Transport and Paving, Inc.
• Approved $54,505.00 street tree planting project bid to County Line Nurseries
• Rezoned 387 West 17th Street from Traditional Neighborhood Residential to Neighborhood Mixed Use

Planning Commission

The Commission will discuss site plan requests for residential and commercial developments. The agenda includes a rezoning request for a Kum & Go convenience store and a site plan for a three-unit apartment building.

• Rezoning 0.2 acres at 1055 Lincoln Avenue from MHR to CMU
• Site plan and special land use request for Kum & Go at 1033 & 1055 Lincoln Avenue
• Site plan and setback waiver for a three-unit apartment at 350 S River Avenue
• Site plan request for nine multi-family buildings at 820 E 16th Street
• Pre-application presentation for HOM Flats at 717 E 24th Street

Neighborhood Improvement Committee

The Neighborhood Improvement Committee will discuss the Van Raalte Ave Improvement Project and receive updates on various work groups. The meeting also includes reports on Community Development Block Grants and public safety.

• Presentation regarding the Van Raalte Ave Improvement Project
• Community Development Block Grant updates
• Affordable Housing, Food Access, and Public Transit work group updates
• Public workshop for Analysis of Impediments to Fair Housing on May 18

Downtown Design Review Board

The Downtown Design Review Board will meet to consider applications for new wall signs at several downtown locations. The board will also review photo images related to a wall sign at 202 S River Avenue.

• New wall sign application for Estella Rose Fashion at 54 E 8th Street
• Two new wall signs application for Padnos at 117 W 7th Street
• Review of photo images for a wall sign at 202 S River Avenue

City Council Study Session - 10 May 2023 - No Meeting Due to Tulip Time Festival

The City Council Study Session scheduled for May 10, 2023, has been cancelled due to the Tulip Time Festival. The next meeting is scheduled for May 17.

HBPW Board of Directors - Regular Meeting

The Board of Directors reviewed several infrastructure projects and budget amendments. Key actions included renewing a sewer condition assessment contract and approving construction for the Beechwood Lift Station rehabilitation.

• Approved $525,113 for sewer cleaning and inspection contract with Plummer's Environmental Services
• Approved $654,348 for Beechwood Lift Station rehabilitation with Jackson-Merkey Contractors, Inc.
• Approved $72,658.20 capital budget amendment for Beechwood Lift Station project costs
• Approved $75,000 capital budget amendment for Information Technology network switches
• Approved $17,000 for Marsh USA LLC to conduct an updated property asset valuation

International Relations Commission

The Commission reviewed updates regarding the International Festival of Holland and potential partnerships with the City of Assen, Netherlands. Members also discussed sponsorship increases for the World Affairs Council and upcoming events like National Hispanic Heritage Month.

• Motion to increase World Affairs Council sponsorship to $2,500
• Motion to pursue partnerships with the City of Assen, Netherlands
• Discussion of local mariachi performers for the International Festival to avoid $5,000-$7,000 travel costs
• Confirmation of Consulate of Mexico visit for September 20, 2023
• Approval of April 6, 2023, meeting minutes

Principal Shopping District

The Board reviewed various community event grant applications and discussed diversity and inclusion initiatives. Members also discussed upcoming projects including a website RFP and a street performer series.

• $500 grant approved for Out On The Lakeshore (Holland Pride Festival)
• $500 grant approved for I Am Academy (Juneteenth Freedom Festival)
• $500 grant approved for LAUP (Fiesta)
• $500 grant for Holland Recreation (Tulip City Kids Triathlon) was denied
• Website RFP update and Board seat vacancy discussion

City Council Regular

The City Council is reviewing the Fiscal Year 2024 City Budget and the 2023-24 Community Development Block Grant (CDBG) Annual Action Plan. The meeting also includes public hearings regarding the Holland Energy Fund and 6th Street snowmelt improvements.

• Public hearing for Fiscal Year 2024 City Budget adoption
• Public hearing for 2023-24 CDBG Annual Action Plan ($375,881 total)
• Public hearing for 6th Street Snowmelt Improvements Special Assessment
• Public hearing for Fiscal Year 2024 Holland Energy Fund Budget
• Rezoning request for 387 West 17th Street

Holland Historic District Commission

The Holland Historic District Commission will meet to discuss several Certificate of Appropriateness applications. The agenda includes requests for new porches and siding at 271 W. 12th Street, a storage tent at 216 W. 12th Street, and front steps at 280 W. 12th Street.

• Certificate of Appropriateness: 271 W. 12th Street (new porch, siding, and door replacements)
• Certificate of Appropriateness: 216 W. 12th Street (storage tent)
• Certificate of Appropriateness: 280 W. 12th Street (front steps)
• Administrative Approval: 8 E. 12th Street (heat pumps)

Parks and Recreation Commission

The Commission reviewed staffing changes, progress on the Moran Park playground, and preparations for the upcoming Tulip Time festival. Members also discussed the feasibility and costs of moving the historic State Street Greenhouse.

• Moran Park playground assembly scheduled for May 17th
• Discussion of moving the historic State Street Greenhouse with GMB Architects
• Staffing update noting 7 new full-time members added to the department
• Update on the Spark Grant application for Moran Park playground funding
• Contracting of Oz Book planting to JW Greenhouses

Downtown Development Authority

The Downtown Development Authority is reviewing parking budgets, potential rental fee increases for Lumir LLC, and overnight permit fees. The board also received a presentation regarding Geenen DeKock Properties' proposal to redevelop the Lake Macatawa shoreline near West 8th Street.

• Lumir LLC request for 5% parking lot rental fee increase
• Proposed overnight parking permit fee changes
• Geenen DeKock Properties waterfront redevelopment proposal
• DRB approvals for FatFace, Mezkla, Tulyp Hotel, and United Bank
• DDA FY24 proposed budget review

South Shore Village BID Board Meeting

The Board is reviewing consensus on implementation strategies for the South Shore Village Visioning Plan. They are also reviewing bids and a draft policy for a new banner sign project.

• Review of South Shore Village Visioning Plan implementation strategies
• Review of bids for the banner sign project
• Review of draft banner policy

Washington Square BID Board Meeting

The Washington Square BID Board will hold a visioning review session. The board will discuss the preliminary vision, guiding principles, framework, and design intentions for the Washington Square Neighborhood Area Plan.

• Washington Square Neighborhood Area Plan visioning review

Board of Appeals

The Board of Appeals will hold a public hearing regarding a variance request for 1055 and 1033 Lincoln Avenue. The applicant, Kum & Go L.C., seeks to reduce setback requirements for a drive aisle and modify a previous variance to allow specific property access.

• Public hearing for variance request at 1055 and 1033 Lincoln Avenue
• Request to reduce drive aisle setback from 5-10 feet to 0 feet
• Request to use the 1055 Lincoln drive approach exclusively for 1033 Lincoln access
• Modification of a 2021 variance involving a 7.03-acre manufactured housing community

Elections Commission for the City of Holland

The Elections Commission will hold a meeting at the Holland City Hall Training Center. The agenda consists of standard procedural items including a call to order, public comment, and regular agenda items.

• Call to Order and Roll Call
• Public Comment
• Regular Agenda Items

City Council Study Session - Community Open House

City Manager Keith Van Beek will present an update regarding the Waterfront Holland framework. The presentation covers the vision for the James De Young property, development solicitation processes, and proposed waterfront districts.

• Waterfront Holland presentation by City Manager Keith Van Beek
• Discussion of James De Young (JDY) property development
• Review of Geenen DeKock Properties, LLC proposal involving a land swap with Verplank Dock Co.
• Overview of three proposed waterfront districts: Anchor, Harbor, and Uptown/North Downtown
• Information regarding the May 2, 2023, City Election

Planning Commission Study Session

The Planning Commission will hold a study session to review the 2017 Master Plan's goals and objectives. Members will discuss progress made since 2017 and recent public engagement data to decide if revisions are necessary for the 2023 update.

• Discussion of sustainability goals including wetlands, tree planting, and Lake Macatawa access
• Review of transportation objectives regarding bike/pedestrian infrastructure and transit service
• Discussion of public services including utilities, broadband, and snowmelt systems
• Review of parks and recreation goals and waterfront connectivity
• Discussion of housing diversity, density, and renovation programs

HBPW Board of Directors - Study Session

The Board of Directors held a study session to review preliminary FY 2023 third-quarter financials, insurance claims, and investment strategies. The session also included discussions on customer satisfaction survey results and strategic planning renewal.

• Review of YTD third quarter preliminary financials
• Review of FY 2023 insurance claims through March 31, 2023
• Meeder Public Funds Investment Strategy Update
• Energy Risk Management performance summary
• Customer Satisfaction Survey Results FY 2023

Human Relations Commission

The Commission will vote on updated mission, vision, and values statements, as well as community posters. Members will also consider sponsorship requests for Juneteenth, the LEDA Summit, and a film screening.

• Vote on updated Mission, Vision, and Values statements
• Vote on community posters for brand identity
• Sponsorship request: Juneteenth Freedom Festival
• Sponsorship request: LEDA Summit on Race and Inclusion
• Sponsorship request: 'Our Fires Still Burn' film screening

City Council Regular

The City Council met to discuss various municipal reports, land use requests, and budget amendments. Key actions included approving a major Brownfield Plan amendment and reviewing several consent agenda items regarding city services and licensing.

• Approved Fifth Amendment to 7th Street Parking Deck Brownfield Plan for up to $13,073,450
• Approved rezoning request for 387 West 17th Street
• Approved purchase of two replacement K9 dogs at $11,000 per dog
• Approved downtown bark/mulch installation totaling $22,586.11
• Scheduled public hearing for 6th Street Snowmelt Improvements Special Assessment

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing the 2023-24 Annual Action Plan for the Community Development Block Grant (CDBG). The plan outlines how federal funds will support home repairs, housing stability, and public services for low-income residents. The committee also discussed the Van Raalte Ave Improvement Project and various work group updates.

• 2023-24 CDBG Annual Action Plan approval
• Proposed CDBG budget of $375,881
• Proposed $26,000 suballocation to Community Action House
• Proposed $22,000 suballocation to Good Samaritan Ministries
• Van Raalte Ave Improvement Project discussion

Administrative Committee

The committee is reviewing the proposed $6,229,281 budget for the Water Reclamation Facility (WRF) for fiscal year 2024. The budget includes a 3.5% increase in total plant expenses due to rising chemical and biosolids disposal costs. The meeting also includes a presentation on the state of the WRF.

• Approval of the FY 2024 WRF Budget totaling $6,229,281
• Anaerobic digester project continuing through 2023 and 2024
• Disinfection improvements project with $3,000,000 budgeted for FY 2024
• Replacement of clarifier internals on finals 3 and 4 budgeted at $1,000,000
• Rehabilitation of the Beechwood Lift Station scheduled for fall 2023

Downtown Design Review Board

The Downtown Design Review Board will consider a sign application for a business at 202 River Ave. The board will also receive an update regarding the use of parking spaces for dining.

• Sign application for Photo Images by Carl at 202 River Ave Suite 10
• Update on parking space use for dining

Principal Shopping District

The Board will consider grant applications for the Pride Festival, Tulip City Kids Triathlon, Juneteenth Freedom Festival, and LAUP Fiesta. Members will also hear a Waterfront Holland proposal from GDK Construction and receive a strategic planning update on diversity and inclusion initiatives.

• Pride Festival Grant Application
• Tulip City Kids Triathlon Grant Application
• Juneteenth Freedom Festival Grant Application
• LAUP Fiesta Grant Application
• Waterfront Holland Proposal by Doug DeKock of GDK Construction

City Council Budget Review Session

The City Council held a study session to discuss the Fiscal Year 2024 budget, including general fund revenues and expenditures. The session covered proposed rate increases and capital improvement plans for electric, broadband, water, and wastewater utilities.

• General Fund revenues and expenditures both set at $30.6 million
• Proposed city tax rate of 13.8692
• Planned 3.5% electric utility rate increase for FY2024
• Planned 5.0% water utility rate increase for FY2024
• Planned 3.6% wastewater utility rate increase for FY2024

City Council Budget Review Session

The City Council held a study session to review the Fiscal Year 2024 budget overview and various utility projections. Discussions included general fund revenues, planned rate increases for electric, water, and wastewater services, and capital improvement programs.

• General Fund revenues and expenditures projected at $30.6 million
• Proposed city property tax rate of 13.8692
• Planned 3.5% electric utility rate increase for FY2024
• Planned 5.0% water utility rate increase for FY2024
• Planned 3.6% wastewater utility rate increase for FY2024

City Council Regular

The City Council reviewed the proposed Fiscal Year 2024 budget and scheduled a public hearing for May 3, 2023. The Council also approved several transportation, utility, and property sale items during the meeting.

• Approved $83,000 purchase agreement for surplus property at 735 East 64th Street
• Approved $75,000 budget for 2023 crack sealing project with Wolverine Sealcoating, LLC
• Adopted Resolution of Intent to create a Neighborhood Enterprise Zone at 317 Central Ave
• Approved 2023 Tulip Time Festival contract and fireworks permit
• Approved resolution to support a grant application for 24th Street bridge improvements

Planning Commission

The Holland Planning Commission is reviewing several site plan requests, including a 120-unit residential development at 367 Country Club Road and a multi-family project at 820 E 16th Street. The agenda also includes proposed text amendments to the Unified Development Ordinance (UDO) and a pre-application presentation for Ladder Homes.

• 367 Country Club Road: Site plan for 120-unit residential development with underground parking
• 820 E 16th Street: Site plan for nine multi-family buildings
• 387 W 17th Street: Rezoning request for an event venue use
• UDO Round VIII: Text amendments to Article 3 Form Based Code and Article 5 Site Plan Design Review
• 8 W 8th Street: Administrative site plan review for deck and balcony additions

Holland Historic District Commission

The Holland Historic District Commission is reviewing applications for window, door, and structural modifications at various residential properties. The meeting also includes administrative approvals for minor exterior repairs and updates on the city's Master Plan.

• Certificate of Appropriateness: 266 W. 9th Street (window/door replacements and chimney removal)
• Certificate of Appropriateness: 62 W. 11th Street (exterior door replacement)
• Certificate of Appropriateness: 309 Washington Boulevard (ramp installation)
• Certificate of Appropriateness: 30 E. 12th Street (sunroom steps)
• Administrative Approvals: Roof (88 W. 12th St), Ramp (273 W. 10th St), Fence (129 W. 12th St), and Foundation Repair (266 W. 9th St)

HBPW Board of Directors - Regular Meeting

The Board of Directors will review several recommendations including an IT capital budget amendment and a sewer condition assessment renewal. The agenda also includes discussions on the Beechwood Lift Station rehabilitation and a potential lease for the 49 West 3rd Street building.

• Capital Budget Amendment for Information Technology (IT) Work
• Sewer Condition Assessment Program Renewal
• Beechwood Lift Station Rehabilitation
• Lease of 49 West 3rd Street Building to Magna Services of America, Inc.
• Listing Agreement for the sale of 4036 Hillside Trail property

International Relations Commission

The commission reviewed updates regarding the International Festival of Holland and potential collaborations with the city of Assen, Netherlands. Members also discussed upcoming film series recommendations and the hosting of the Consulate of Mexico in September.

• International Festival of Holland scheduled for September 30, 2023
• Proposed performance contracts for Raion Taiko and Sangeeta Kar
• Potential collaboration with Assen, Drenthe, NL for educational and tourism exchange
• Hosting of the Consulate of Mexico on September 20, 2023
• Reel Time film recommendation: First Voice Generation

HBPW Board of Directors - Special Meeting

The Board of Directors is reviewing a recommendation to purchase fiber construction materials from Graybar to prevent supply chain delays. The meeting also includes a financial review of February 2023 financials and updates on safety and regulatory matters.

• Proposed $2,142,340 purchase order with Graybar for Holland City Fiber FTTP construction materials
• Review of February 2023 Board Financials
• Regulatory and Legislative Update study item
• Safety and Health Program Update study item

Board of Appeals

The Board of Appeals will hold a public hearing regarding a special exception for a residential addition. One variance request for a commercial drive aisle has been postponed to a later meeting.

• Special exception request for a single-story home addition at 623 Lugers Road
• Postponed variance request for a drive aisle at 1055 and 1033 Lincoln Avenue
• Discussion of Board of Appeals Rules and Regulations
• Discussion of Master Plan Update

Civic Center Place Board

The Board will review the project scorecard, signage, and capital improvements. Members will also discuss financial updates and previous meeting minutes.

• Scorecard review and discussion
• Signage and capital improvements update
• Financials review

Holland SmartZone Local Development Authority

The Holland SmartZone Local Development Authority will review the FY2024 proposed budget and financial reports. The board will also consider project request applications from Lakeshore Advantage and the City of Holland.

• FY2024 Proposed Budget review
• Project Request Application: The Next Center by Lakeshore Advantage
• Project Request Application: City of Holland
• Lakeshore Advantage SURGE Center update
• February 28, 2023 Financial Report review

City Council Study Session

The City Council held a study session to discuss the long-term financial plan, the Municipal Capital Improvement Fund, and staffing requests. No official votes or actions were taken during this work session.

• Long-term financial forecast including property tax and state revenue sharing
• Municipal Capital Improvement Fund 10-year plan
• Discussion of staffing requests and labor market trends
• Review of capital projects including Degraaf Nature Center and Kollen Park

Administrative Committee

The committee is reviewing the proposed $6,229,281 expense budget for the FY 2024 Water Reclamation Facility. This presentation serves as a preliminary review before a formal budget approval vote is sought at the April meeting.

• FY 2024 WRF proposed expense budget of $6,229,281
• Proposed $1,500,000 for Anaerobic Digester Project
• Proposed $3,000,000 for Disinfection Improvements
• Proposed $1,000,000 to replace clarifiers internals on Final 3 and 4
• Proposed $527,631 for WRF electric system improvements

Neighborhood Improvement Committee

The committee is reviewing the 2023-24 Community Development Block Grant Annual Action Plan and discussing potential funding for five non-profit organizations. Members are also receiving updates on affordable housing, neighborhood connections, and the Van Raalte Avenue Improvement Project.

• Approval of 2023-24 Community Development Block Grant projects and activities
• Potential CDBG funding for Community Action House, Good Samaritan Ministries, Boys and Girls Club, Escape Ministries, and Midtown Counseling
• Van Raalte Avenue Improvement Project discussion
• Neighborhood Mini-Grant Application Review for 3sixty and Neighborhood Banners
• Annual election of Co-Chairs

South Shore Village BID Board Meeting

The South Shore Village BID Board will review and prioritize implementation strategies from the Visioning Study. The meeting includes discussions regarding potential district projects and budget allocations for upcoming activities.

• Review and prioritization of South Shore Village Visioning Study implementation strategies
• Discussion of a potential $10,000 request in the draft City budget for district activities
• Potential $3,000 allotment for a tree planting partnership with the City Parks Department
• Investigation into installing banner signs on light and power poles
• Discussion regarding the condition of Kraft Heinz fencing along 16th Street

Human Relations Commission

The Commission is reviewing updates to its mission, vision, and values statements. Members are also discussing brand identity development and upcoming community events including tenant-landlord advocacy training.

• Approval of $1,000 Tier 3 sponsorship for PRIDE
• Eviction Prevention Zoom & Learn training on April 18, 2023
• 35th Annual Fair Housing Workshop Series on April 27, 2023
• Community book reading: 'Being Heumann' by Judith Heumann and Kristen Joiner
• Juneteenth celebration planning for June 17-18, 2023

City Council Regular

The City Council is reviewing several transportation and utility items, including bridge funding and road improvements. The agenda also includes public hearings for Neighborhood Enterprise Zones and discussions regarding the sale of city-owned property.

• Public hearing for Neighborhood Enterprise Zone at 780 Columbia Avenue
• Proposed intent to create a Neighborhood Enterprise Zone at 317 Central Avenue
• Resolution to support FY 2026 bridge funds for the 24th Street Bridge
• Approval of the 40th Street Improvement Project budget
• Proposal for the sale of 345 Kollen Park Drive

Planning Commission

The Planning Commission will hold a study session regarding Park Township's Master Plan comments. The regular meeting includes public hearings for a new gas station at 636 E 24th Street and a site plan amendment for LG Energy Solutions at 5332 147th Avenue.

• Public hearing: Gas station site plan and special land use at 636 E 24th Street
• Public hearing: Site plan amendment for temporary staging at 5332 147th Avenue
• Multi-family development proposal at 820 E 16th Street (223 units)
• Pre-application presentation: Port 393 Expansion at 387 W 17th Street
• Administrative site plan review: 54,131 sq. ft. addition at 875 E 48th Street

City Council Study Session

The City Council will review the Neighborhood Improvement Committee's Blueprint for Flourishing Neighborhoods report. The session also includes updates on North Downtown and Window on the Waterfront projects, including the 6th Street Reconstruction.

• Neighborhood Improvement Committee Blueprint for Flourishing Neighborhoods report
• 6th Street Reconstruction Project schedule and phasing
• North Downtown Brownfield Plan updates
• Lakeshore Advantage building updates
• HBPW Peaker station removal and Ice Rink plans

Holland Energy Fund

The Board is reviewing the FY2024 proposed budget and discussing the expansion of the Home Energy 101 program. Members are also considering a $325,000 repayment of outstanding notes to the Holland Board of Public Works.

• Proposed $325,000 repayment of outstanding Notes Payable-HBPW
• Review of FY2024 proposed budget
• Annual review of Conflict of Interest Policy
• Expansion of Home Energy 101 program to replace 'Lower My Bill'
• Discussion of FY2024 interest rates for on-bill loans

Parks and Recreation Commission

The Commission is reviewing updates on the Spark Grant for Moran Park and the progress of the Ice Rink project. Members also discussed potential changes to Tulip Time festival locations and the status of the city greenhouse.

• DNR Spark Grant application for $567,000 for Moran Park playground and courts
• Moran Park playground build-timing and court resurfacing
• Ice Rink project design and fundraising updates
• Proposal to move the Tulip Time carnival to the fairgrounds
• Discussion regarding moving the greenhouse to Centennial Park

Downtown Development Authority

The Downtown Development Authority approved balcony additions for 8 West 8th Street and selected Warehouse 6 Events for a Match on Main grant application. The board also reviewed budget reports and discussed waterfront redevelopment plans for Lake Macatawa.

• Approved balcony additions for 8 West 8th Street
• Selected Warehouse 6 Events for MEDC Match on Main grant application
• Reviewed Waterfront Holland redevelopment plans for Lake Macatawa shoreline
• Presented FY24 proposed DDA budget with $267,150.00 in revenue
• Presented FY24 proposed Parking budget with $334,850.00 in revenue

Holland Historic District Commission

The Holland Historic District Commission is reviewing a Certificate of Appropriateness for gutter replacement at 209 W. 11th Street. The agenda also includes administrative approvals for a gazebo, a mini-split system, and foundation repairs.

• Certificate of Appropriateness: Gutters at 209 W. 11th Street
• Administrative Approval: Gazebo at 251 W. 12th Street
• Administrative Approval: Mini-Split System at 209 W. 11th Street
• Administrative Approval: Foundation Repair at 181 W. 11th Street
• Master Plan Update and Bylaws Update

HBPW Board of Directors - Regular Meeting

The Holland Board of Public Works will discuss the FY 2024 budget and proposed rate schedules for electric, water, and wastewater services. The board will also consider a bid for a 40-ton condenser unit replacement and ice bank storage removal.

• FY 2024 Budget and Rate Recommendations
• Proposed FY 2024 Electric Rate Schedules
• Proposed FY 2024 Water and Wastewater Surcharge Rate Schedules
• 40 Ton Condenser Unit Replacement and Ice Bank Storage Removal bid from Grand Rapids Industrial Process Service Inc

Public Art Advisory Committee

The Public Art Advisory Committee will review updates to the city's Public Art Policy and evaluate an application to donate military branch emblems to Centennial Park. The meeting also follows a previous session where members discussed the Memorial Mapping project and a list of local artists.

• Review of the Public Art Policy
• Application for donation of military branch emblems to the Veteran's Circle in Centennial Park
• Update on the Memorial Mapping project
• Review of the list of public art sculptors and muralists

Principal Shopping District

The Board approved the proposed FY24 budget, which includes a $20,000 dip into the fund balance. Members also discussed upcoming community initiatives, including Holland on Ice and Girlfriends Weekend. The meeting included updates on diversity and inclusion efforts and retail training opportunities.

• Approval of proposed FY24 PSD Budget
• Holland on Ice event budget of $26,250.01
• Girlfriends Weekend revenue and expense review
• Discussion of WhizBang Retail Training for April
• Proposed CPR/AED training for merchants

Community Energy Plan Steering Committee

The Community Energy Plan Steering Committee will discuss updates regarding city and education energy strategies. The committee will also review the 2022 city carbon calculation.

• Strategy update on City/HBPW building energy use
• Update on all Education Strategies
• Review of 2022 City carbon calculation

International Relations Commission

The International Relations Commission will hold a regular meeting to discuss various global and local initiatives. The agenda includes updates on the International Festival of Holland, the Reel Time Film Series, and the World Affairs Council.

• World Affairs Council Great Decisions 2023 registration for $30
• Ambassador P. Michael McKinley presentation on Latin American Politics
• International Festival of Holland updates
• Reel Time Film Series updates
• Friendship/Sister City updates

City Council Regular

The City Council is reviewing several infrastructure and administrative items, including a major fire station construction bid and utility agreements for the 6th Street Reconstruction project. The meeting also includes discussions on property sales, personnel reclassifications, and a public hearing for a neighborhood enterprise zone.

• Construction bid of $10,804,837 for Fire Station 1 at Waverly Road and 32nd Street
• Two facility encroachment agreements with CSX Transportation for the 6th Street Reconstruction project
• Water service easement for development at 54 East 8th Street
• Public hearing for Neighborhood Enterprise Zone at 780 Columbia Avenue
• Proposal for the sale of 345 Kollen Park Drive

Brownfield Authority

The Brownfield Authority is reviewing a plan for a new residential neighborhood at 285 W 36th St and 906 Washington Ave. They are also considering a fifth amendment to the 7th Street Parking Deck plan to support a new office building for Lakeshore Advantage at 65 E. 7th Street.

• Lakeshore Habitat for Humanity and Jubilee Ministries residential project: $4,006,700 in reimbursable costs
• Lakeshore Advantage office project: $761,700 in MSF eligible activities
• 7th Street Parking Deck Fifth Amendment: $13,073,450 in total city eligible activities
• Approval of August 23, 2022, meeting minutes

HBPW Board of Directors - Study Session

The Holland Board of Public Works held a study session to review January 2023 financials and discuss wastewater utility operations. The session included a presentation on wastewater treatment capacity, regulatory issues, and capital plans.

• Review of January 2023 Board Financials
• Wastewater Utility Issues Discussion
• Water Reclamation Facility capacity planning
• Biosolids disposal cost mitigation discussion

CANCELLED - Board of Appeals

The City of Holland Board of Appeals meeting scheduled for February 23, 2023, has been cancelled. No applications were received by the February 2, 2023, deadline.

City Council Study Session - 22 Feb 2023 - CANCELLED

The City Council Study Session scheduled for February 22, 2023, has been cancelled. No items will be discussed or reviewed during this time.

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing the Community Development Block Grant selection process and spending priorities. Members are also receiving updates on neighborhood connection contracts and affordable housing work groups.

• CDBG program update including 33 home rehab projects
• Proposed CDBG annual allocation of $320,000 plus $40,000 in redirected funds
• $65,000 FY24 budget request for neighborhood connection efforts
• Proposed $10,000 renewal agreements for Westcore Neighbors, Heights of Hope, Washington School Neighbors, and 3sixty
• Proposed $15,000 for Great Lakes Urban in the West of Washington area

Civic Center Place Board

The Board will conduct a SWOT analysis and metrics evaluation led by the West Coast Chamber. The meeting follows a previous session where the FY24 Budget was unanimously recommended as-is.

• SWOT Analysis and Metrics Evaluation by West Coast Chamber
• Approval of January 25, 2023, meeting minutes
• FY24 Budget recommendation (previously approved as-is)

Downtown Design Review Board

The Downtown Design Review Board will meet to consider applications for various wall, projecting, and freestanding signs. These applications involve multiple businesses located in the downtown area.

• United Bank of Michigan (159 River Ave Suite 167): Two wall signs
• 6PM Hospitality Partners, LLC (61 E 7th St): Two wall signs, one projecting sign, and one freestanding sign reface
• Mezkla (64 W 8th St): One wall sign and one projecting sign reface
• FatFace (21 W 8th St): Two wall signs and two projecting signs

South Shore Village BID Board Meeting

The South Shore Village BID Board will continue reviewing implementation strategies from the Visioning Study. The board will also discuss proposed City and Association budgets and potential small-scale projects.

• Review of South Shore Village Visioning Study implementation strategies
• Discussion of proposed City budget for SSV activities
• Discussion of existing SSV Association budget
• Discussion of 'low hanging fruit' projects including tree planting and banners

Human Relations Commission

The Commission discussed updates to its mission, vision, and values, and the creation of a public statement protocol. Members also reviewed upcoming community events, sponsorship requests, and educational opportunities.

• Approved $1,250 sponsorship for the 35th Annual Fair Housing Workshop
• Formed subcommittee to develop Public Statement and Public Comment protocols
• Formed subcommittee to review mission, vision, and values
• Assigned 'Being Heumann' as a community book recommendation
• Discussed PRIDE 2023 sponsorship options through Out on the Lakeshore

City Council Regular

The City Council is reviewing construction bids for a new fire station at Waverly Road and 32nd Street. The agenda also includes a public hearing for a tax abatement request from MG88 Holland Cold Storage, LLC.

• Approval of $11,754,837 total recommended cost for the Waverly Road fire station and storage building
• Public hearing for PA 198 tax abatement for MG88 Holland Cold Storage, LLC at 1870 Transport Lane
• Board of Public Works budget amendment for Wastewater utility regulatory accounting
• Resolution of Intent to create a Neighborhood Enterprise Zone at 780 Columbia Avenue
• Approval of bids for the new fire station construction

Planning Commission

The Commission will review a draft community survey for the City Master Plan and provide input for the Fillmore Township Master Plan update. Additionally, the meeting includes a pre-application presentation for a site plan revision at 367 Country Club Road and the election of new officers.

• Pre-application presentation: site plan revisions at 367 Country Club Road
• Review of Fillmore Township Master Plan update comments
• Review of City of Holland Master Plan Draft Survey Questions
• Election of Chair, Vice Chair, and Secretary
• Review of Planning Commission By-Laws and Rules of Procedure

City Council Study Session

The City Council will hold a study session to review and discuss various city issues. No official actions or votes will be taken during this meeting.

• Discussion on long-term vision

Downtown Development Authority

The Downtown Development Authority approved the proposed FY24 budgets for both the DDA and parking operations. The board also reviewed the vacancy report and received an update on the public bathroom remodel project.

• Approval of FY24 DDA budget
• Approval of FY24 Parking budget
• $98,488.00 bid accepted for public bathroom remodel by EV Construction
• Market Zero at 62 W 8th Street reported as a new ground floor vacancy
• 6th Street project update provided

CANCELLED - Holland Historic District Commission

The regular meeting scheduled for February 7, 2023, has been cancelled. No applications were received by the January 24, 2023, deadline.

HBPW Board of Directors - Regular Meeting

The Board of Directors is reviewing several infrastructure and utility items, including a water main replacement project and energy storage authorizations. The agenda also includes a budget amendment for regulatory accounting and engineering services for pump station rehabilitation.

• Southwest Heights Water Main Replacement - Phase 1
• Battery Energy Storage Systems Capacity Purchase Authorization
• Southside & Scenic Shores Pump Station Rehabilitation Engineering Services
• Wastewater Lift Station SCADA System and IE&C Hardware Replacement
• Budget Amendment for GASB 62 Regulatory Accounting

International Relations Commission

The International Relations Commission is preparing a position statement to affirm that all people are welcome and belong in Holland. The commission also discussed upcoming programming including the World Affairs Council series and the International Festival of Holland.

• Motion to prepare a position statement supporting a community where all are welcomed
• World Affairs Council Great Decisions registration for Holland residents is $30
• International Festival of Holland scheduled for September 30, 2023
• 2023 Naturalization Ceremony scheduled for September 27, 2023
• Reel Time Film Series screening of 'Small Island Big Song' on February 21 at the Knickerbocker Theatre

City Council Regular

The City Council is reviewing a proposal for a mixed-use development by Geenen DeKock Properties (GDK) to revitalize the waterfront. The discussion includes potential tax increment financing (TIF) districts and a resolution to authorize the sale of 255 Kollen Park Drive and 64 Pine Avenue via a public proposition.

• Resolution to adopt ballot language for the sale of 255 Kollen Park Drive and 64 Pine Avenue
• Engineering work budgets for the Van Raalte Avenue and 16th Street projects
• Public hearing set for February 15, 2023, regarding MG88 Holland Cold Storage, LLC tax abatement
• Intent to create a Neighborhood Enterprise Zone at 780 Columbia Avenue
• Approval of facility encroachment agreements with CSX Transportation for the 6th Street Reconstruction Project

Board of Appeals

The Board of Appeals will hold a public hearing regarding a request to divide the property at 1327 Bayview Drive into three parcels. The application seeks a special exception to create one flag lot with 20 feet of access to Bayview Drive.

• Public hearing for 1327 Bayview Drive flag lot division

Washington Square BID Board Meeting

The Washington Square BID Board is discussing a consultant-led visioning process scheduled for March. The board is also reviewing the operations agreement with the City Parks Department and exploring a Match on Main grant opportunity.

• Washington Square Visioning process starting in March
• Match on Main grant opportunity providing up to $25,000 per business
• Discussion of Washington Square Operations and Maintenance agreement with City Parks Department
• Details regarding the setup of a BID maintenance fund

City Council Study Session - 25 Jan 2023 - MEETING CANCELLED

The City Council Study Session scheduled for January 25, 2023, has been cancelled. The next regular meeting is scheduled for February 1, 2023, at 6 p.m. in the Council Chambers of Holland City Hall.

Civic Center Place Board

The Civic Center Place Board will meet to discuss financial reports, capital project updates, and signage updates. The board also plans to schedule a visioning and metrics meeting.

• Review of VenuWorks of Holland, LLC December 2022 financials
• Discussion of capital project updates from the Director
• Discussion of signage updates from the Director
• Review of year-to-date income of $467,977.40 against a budget of $312,262.00

HBPW Board of Directors - Special Meeting

The Board of Public Works is reviewing a recommendation to ask voters to authorize the sale of 64 Pine Avenue and 255 Kollen Park Drive. This proposal aims to facilitate waterfront redevelopment following the decommissioning of the James De Young power plant. The Board will also review quarterly financial, insurance, and investment reports.

• Ballot proposal for sale of 64 Pine Avenue (17.26 acres)
• Ballot proposal for sale of 255 Kollen Park Drive (2.25 acres)
• FY 2023 second quarter preliminary financial review
• Discussion of water utility issues
• Review of Q1 and Q2 FY 2023 insurance claims

City Council Retreat

The City Council is holding a retreat to review the 2022 Resident Survey results and discuss governance and strategic planning. The session includes a ranking exercise to prioritize city goals and a review of the city's mission and values.

• Review of 2022 Resident Survey results conducted by Frost Center of Hope College
• Governance review by Medema Consulting Associates
• Discussion of Strategic and Business Plan overview
• SWOT (Strengths, Weaknesses, Opportunities, Threats) exercise results
• Council priority discussion and ranking exercise

Human Relations Commission

The Commission is reviewing its mission, vision, and values while planning for the FY 2024 Strategic Plan. Discussions include upcoming educational series, tenant-landlord advocacy, and community reading initiatives.

• Navigating Difficult Conversations: Humility series on January 24 and 31
• Tenant Landlord Training Module scheduled for March 20, 2023
• Civil Rights Road Trip info meeting on February 16, 2023
• 35th Annual Fair Housing Workshop Series in April 2023
• Community Book Recommendation: Being Heumann by Judith Heumann

South Shore Village BID Board Meeting

The Board will review implementation strategies from the South Shore Village Visioning Study and discuss the Match on Main grant program. The meeting also includes the introduction of new members Martin Veliz and Alexandra Darland.

• Review of South Shore Village Visioning Study implementation strategies
• Discussion of Match on Main grant opportunities providing up to $25,000 per business
• Introduction of new members Martin Veliz and Alexandra Darland

City Council Regular

The City Council will review a tax abatement application for MG88 Holland Cold Storage, LLC and discuss text amendments to the Unified Development Ordinance. The meeting also includes a special presentation of the 2022 Social Justice Awards.

• Tax Abatement PA 198 application for MG88 Holland Cold Storage, LLC at 1870 Transport Land
• Text Amendments to the Unified Development Ordinance (UDO) #7
• Purchase of Automated Chest Compression Devices for the Fire Division
• Appointment to the Holland Board of Public Works Water System Advisory Council
• Proclamation declaring January as Rev. Dr. Martin Luther King, Jr. Month

Neighborhood Improvement Committee

The Neighborhood Improvement Committee is reviewing Community Development Block Grant spending priorities and updates on neighborhood programs. The agenda includes discussions on Accessory Dwelling Unit (ADU) ordinances and the Blueprint for Flourishing Neighborhoods report.

• Discussion of Community Development Block Grant spending priorities
• Update on proposed Accessory Dwelling Unit (ADU) ordinance changes
• Presentation on mediation services by Elizabeth Scott, J.D.
• Review of the Blueprint for Flourishing Neighborhoods report
• Public hearing notes regarding housing, transportation, and food access

City Council Study Session

The City Council reviewed a proposal from Geenen DeKock Properties (GDK) involving a land swap to relocate Verplank Dock Co. to the James De Young site. The discussion included potential funding through Tax Increment Financing (TIF) and a Water Resource Improvement Authority (WRIA). Council must decide by February 1 whether to place a charter-required question on the May 2, 2023, ballot regarding the sale of waterfront and utility property.

• GDK land-swap proposal involving the James De Young (JDY) property
• Proposed May 2, 2023, ballot question for waterfront and utility property sales
• Discussion of Brownfield and WRIA Tax Increment Financing (TIF) districts
• Projected $34,325,000 in undiscounted TIF revenue from 2024-2053
• Budget presentation by various City leadership team directors

Planning Commission

The Commission approved a site plan and setback waiver for a building addition to accommodate a Dollar General retail store. The meeting also included discussions regarding proposed text amendments to the Unified Development Ordinance, specifically concerning Planned Unit Development zones and Accessory Dwelling Units.

• Approved site plan and setback waiver for 536 W 17th Street addition
• Proposed text amendment to Planned Unit Development (PUD) Zone District, Section 39-2.19
• Proposed text amendment to Accessory Dwelling Units (ADUs) standards, Section 39-9.07
• Proposed housekeeping text amendments to Chapter 39 Unified Development Ordinance
• Discussion of a proposed gas station at 1033 Lincoln Avenue

HBPW Board of Directors - Regular Meeting

The Board of Directors met to approve several high-value contracts and budget amendments. Key actions included funding for Water Reclamation Facility electrical upgrades and a major maintenance outage for Unit 9.

• Approved $491,940 contract with Parkway Electric for WRF electrical system upgrades
• Approved $3,200,000 contract with GEII for Unit 9 winter 2024 outage services
• Approved a pole attachment agreement with Spectrum Mid-America, LLC
• Accepted a utility easement for 1081 Ottawa Beach Road
• Approved the January 2023 Schedule of Fees and Charges

City Council - Coffee with Council

The Holland City Council is hosting an interactive open house at the Civic Center Place Community Atrium. Residents can share ideas and concerns regarding current city issues as officials begin preparing the Fiscal Year 2024 budget.

• Public discussion regarding Fiscal Year 2024 budget preparation

Principal Shopping District

The Principal Shopping District Board will discuss the 2023 calendar of events, including Holland on Ice and Girlfriends Weekend. The board is also scheduled to consider the proposed Fiscal Year 2024 budget.

• Consideration of the proposed FY24 Budget
• Discussion of Holiday Event Survey Results
• Discussion of Holland on Ice event
• Discussion of Girlfriends Weekend
• Discussion of 2023 Calendar of Events

International Relations Commission

The commission reviewed the FY 2024 strategic plan and upcoming community programming. Discussions included scheduling for the 2023 International Festival of Holland and the Reel Time Film Series.

• International Festival of Holland scheduled for September 30, 2023
• 2023 Naturalization Ceremony scheduled for September 27, 2023
• Reel Time Film Series returning to January–March timeframe
• World Affairs Council Great Decisions discussion series scheduled February–March 2023
• Social Justice Award Ceremony scheduled for January 18, 2023

City Council Regular

The City Council will consider adopting a MERS Deferred Retirement Option Program (DROP) and a Supplemental Compensation Plan for the Public Safety Command Division. These measures are proposed to assist with succession planning as several command staff members approach retirement. The proposal is described as a cost-neutral approach to retain leadership and institutional knowledge.

• Adoption of MERS Deferred Retirement Option Program (DROP) for Public Safety Command Division
• Approval of Supplemental Compensation Plan for Public Safety Command Division
• Approval of electrical upgrades for electric vehicle charging at the Transportation Building
• Review of the Fiscal Year 2023 Strategic Plan and Business Plan quarterly progress
• Acceptance of the Resilient Lakeshore Heritage Grant Letter of Intent

2023 Coffee with City Council

This meeting is an interactive open house for residents to share ideas and concerns with elected and appointed officials. The discussion serves as part of the preparation for the City of Holland Fiscal Year 2024 budget.

• Public discussion regarding current city issues
• Input for the Fiscal Year 2024 budget preparation

Holland Historic District Commission

The Holland Historic District Commission will meet to discuss architectural changes in the historic district. The agenda includes a request for new windows at 220 W. 11th Street and a review of interior and garage modifications at 106 E. 8th Street.

• Certificate of Appropriateness: 220 W. 11th Street window replacements
• Architectural Design Committee Review: 106 E. 8th Street interior and garage modifications
• 2023 Meeting Schedule review
• Bylaws Update and Review

Downtown Development Authority

The Downtown Development Authority is reviewing proposed FY24 budgets for the DDA and parking operations. The board also received updates on the 6th Street reconstruction project and public restroom rehabilitation.

• Proposed FY24 DDA budget of $267,150 in revenue
• Proposed FY24 Parking budget of $334,850 in revenue
• 6th Street reconstruction project including road, utility, and snowmelt improvements
• Public restroom remodel bid accepted from EV Construction
• Mezkla Taqueria & Fruiteria redevelopment liquor license application tabled

Parks and Recreation Commission

The Parks and Recreation Commission will discuss a Spark Grant application for Moran Park and receive updates on the ice rink project. The meeting also includes a review of the 2022 year in review and the retirement of Kelly Stephens.

• Spark Grant Application for Moran Park
• Ice Rink project update
• 2022 Parks and Recreation year in review
• Retirement of Kelly Stephens