Mountlake Terrace public meetings in 2023

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is meeting to discuss recommendations for city proclamations and associated activities. The body will also review the 2024 work plan and the status of the DEI Strategic Plan and training.

• Recommendation to City Council for 2024 Black History Month proclamation
• Recommendation to City Council for 2024 Lunar New Year proclamation
• Logistics for the January 27, 2024, ESD Diversity Fair
• January 20 all-day workshop with DEI Strategic Plan Consultants, The Vida Agency
• Initial ideas for the DEIC 2024 Work Plan

Arts Advisory Commission

The Arts Advisory Commission is meeting to review current events and the 2024 work plan and presentation. The agenda also includes standard procedural items such as the approval of minutes and public comments.

• Discussion of 2024 work plan and presentation
• Review of current events

Recreation and Park Advisory Commission (RPAC)

The Commission will meet to discuss the Annual Tree Report and the 2023 Work Plan. The meeting includes updates from the Tree Board and the Council Liaison.

• Annual Tree Report
• 2023 Work Plan
• Tree Board Update

Arts Advisory Commission

The meeting scheduled for September 19, 2023, was cancelled. No actions were taken.

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is meeting to recommend a formal role for the commission regarding city proclamations and to propose a list of 2024 DEI-related proclamations to the City Council. The body is also discussing potential 2024 activities, including participation in the Edmonds School District Diversity Fair, and scheduling the DEI Strategic Plan Discovery Process.

• Proposed 2024 proclamations including Black History Month, Lunar New Year, Ramadan, and Juneteenth
• Proposed role for DEIC to review DEI proclamations annually and recommend recipients
• Discussion of participation in the January 27, 2024, ESD Diversity Fair
• Discussion of dates for the DEI Strategic Plan Discovery Process

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission will meet to review updates regarding the tree ordinance and the Tree Board. The body will also discuss the NPIS recommendation and the 2023 work plan.

• Tree Ordinance Update
• NPIS Recommendation
• 2023 Work Plan
• Tree Board Update

Diversity, Equity and Inclusion Commission (DEIC)

The Mountlake Terrace Diversity, Equity & Inclusion Commission will discuss selecting a consultant for DEI training and planning, review and recommend DEI-related council proclamations, review the Native American Heritage Month proclamation, and consider membership in Welcoming America. The meeting includes public comments and approval of previous minutes.

• DEI consultant selection: two proposals (Equity Through Action and The Vida Agency) with RFPs and evaluation criteria
• Review of Native American Heritage Month proclamation for November 2023
• Discussion of potential DEI-related proclamations (e.g., MLK Day, Black History Month, Ramadan, Pride Month, Juneteenth)
• Consideration of membership in Welcoming America (Certified Welcoming designation)
• Approval of September 20, 2023 meeting minutes

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission will meet to discuss the Ballinger Food Forest and Gardens. The commission will also receive updates on scholarship funds, the 2023 Work Plan, and the Tree Board.

• Discussion of Ballinger Food Forest and Gardens
• Scholarship Funds update
• 2023 Work Plan review
• Tree Board update

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission will hear a presentation on a racial equity tool for the Comprehensive Plan, receive an update on the DEI consultant search, and discuss recommendations for DEI-related council proclamations and events. The commission will also consider membership in Welcoming America and hear a report on school district cultural celebrations. The meeting includes routine items like approving minutes and public comments.

• Presentation on Racial Equity Tool for Comprehensive Plan by Jonathan Morales and OTAK
• DEI Consultant Search update, including scope of work for training and planning
• Discussion and recommendation on DEI-related council proclamations and events/activities
• Membership in Welcoming America
• School District Cultural Celebrations report

Arts Advisory Commission

The September 19, 2023 meeting of the Mountlake Terrace Arts Advisory Commission has been cancelled. No items were discussed or decided.

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission is meeting to review the recreation fee schedule and survey results for the Ballinger Viewing Platform and West Side Improvements. They will also discuss the 2023 work plan, receive updates from the Tree Board, chair, members, council liaison, and department status report.

• Review Recreation Fee Schedule
• Review Survey Results for Ballinger Viewing Platform and West Side Improvements
• 2023 Work Plan
• Tree Board Update
• Department Status Report

The Recreation and Park Advisory Commission reviewed market analysis and comparisons for department fees. The commission voted to recommend the proposed five-year fee schedule to the City Council.

• Approved August 10, 2023 meeting minutes (6-0)
• Recommended 5-year recreation fee schedule to City Council (7-0)

Diversity, Equity and Inclusion Commission (DEIC)

The Mountlake Terrace Diversity, Equity and Inclusion Commission will hear a presentation on the city's tree code update and street tree program, discuss a $60,000 ARPA-funded DEI consultant search, and elect a chair and vice-chair. The commission will also review a proclamation for National Hispanic and Latino Heritage Month and discuss outreach opportunities.

• Tree code update presentation by Laura Reed, including a proposed $759/tree fee-in-lieu and heritage tree program
• DEI consultant search funded with $60,000 in ARPA funds
• Election of chair and vice-chair with term limit options
• Proclamation for National Hispanic and Latino Heritage Month (Sept 15-Oct 15)
• Voter registration drive with Lynnwood DEIC at Lynnwood Goodwill, Sept 16-19

The Commission established annual one-year term limits for its leadership and elected William Paige as Chair and Karem Onat as Vice-Chair. The body also recommended recipients for the Hispanic Heritage Month Proclamation to the City Council. Staff provided updates on the city tree code and a $60,000 allocation for DEI consultants.

• Approved July 19, 2023 meeting minutes (4-0)
• Established annual one-year term limits for Chair and Vice-Chair (5-0)
• Elected William Paige as Chair (5-0)
• Elected Karem Onat as Vice-Chair (5-0)
• Recommended Hispanic Heritage Month Proclamation recipients to City Council (5-0)
• Excused Commissioner Matsuda (5-0)

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to handle routine business, including approving minutes and hearing public comments. They will also discuss current business items such as the Pedestrian Plaza artist Miguel Edwards, an advisory board orientation presentation, and the 2023 Arts of the Terrace event.

• Discussion of Pedestrian Plaza artist Miguel Edwards
• Advisory Board Orientation Presentation with social media policies
• 2023 Arts of the Terrace event

The commission approved the previous month's minutes. Members discussed a proposed artwork installation by Miguel Edwards and received an orientation presentation from the Deputy City Manager. The September meeting was cancelled.

• Approved July 2023 meeting minutes (6-0)
• Cancelled September Arts Advisory meeting

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission is meeting to discuss routine business including approval of minutes, public comment, and reports. The agenda includes a boards and commissions orientation, the 2023 work-plan, and a tree board update. No major decisions or public hearings are listed.

• Boards and Commissions Orientation
• 2023 Work-plan review
• Tree Board Update
• Social Media Policies 2023

The Commission reached a consensus on the location for the September 9 Fall Volunteer Effort and the date for the 2024 spring cleanup. The board also approved the corrected minutes from the June 13, 2023 meeting.

• Approved June 13, 2023 meeting minutes as corrected (6-0)
• Selected City Hall area as the location for the September 9 Fall Volunteer Effort
• Set April 20, 2024 as the date for the spring cleanup and volunteer appreciation event

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is holding an orientation meeting, including a presentation on the City of Mountlake Terrace's government, services, budget, and guiding documents, as well as the commission's roles and responsibilities. The agenda also includes public comments, commissioner reports, and new business. This is primarily an informational and procedural session.

• Presentation on city form of government, services, and budget by Deputy City Manager Carolyn Hope
• Overview of DEIC roles, mission, and ordinance
• Comprehensive Plan presentation by Senior Planner Jonathan Morales
• Training on Open Public Meetings Act and Public Records Act requirements

The commission received presentations on city history, demographics, and the City Comprehensive Plan. No formal votes or policy decisions were recorded during the meeting.

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to conduct routine business, including electing a chair and vice chair, and discussing the 2023 Arts of the Terrace event and the selection of the 'Rise Together' art piece. The agenda is largely procedural, with no major policy decisions or financial items listed.

• Election of Chair and Vice Chair
• Discussion of 2023 Arts of the Terrace
• Discussion of art selection for 'Rise Together'

The commission elected its leadership and discussed the 2023 Arts of the Terrace event. Members also reviewed the 'Rise Together' art installation and approved previous meeting minutes.

• Approved June 2023 cancelled meeting minutes (6-0)
• Approved May 2023 meeting minutes (6-0)
• Elected Conner Ryan as Chair (6-0)
• Elected Michelle Senechal as Vice Chair (6-0)
• Agreed to invite the 'Chocolate guy' to Arts of the Terrace
• Agreed that up-lighting for 'Rise Together' installation should be recessed

Recreation and Park Advisory Commission (RPAC)

The Mountlake Terrace Recreation and Park Advisory Commission is meeting to elect a chair and vice chair, review a NPIS application, and discuss its 2023 work-plan. The agenda also includes updates from the Tree Board, chair and members, a council liaison report, and a department status report. Public comment is accepted in writing before 4:00 p.m. on the day of the meeting.

• Elect Chair
• Elect Vice Chair
• Review NPIS Application
• 2023 Work-plan
• Tree Board Update

The Commission elected a Chair and Vice Chair for the upcoming year. Additionally, the body approved the appointment of a representative for Terrace Creek Park on the NPIS.

• Approved May 13, 2023 meeting minutes (7-0)
• Approved June 11, 2023 meeting minutes (7-0)
• Elected Commissioner Luna as Chair (6-0)
• Elected Commissioner Horner as Vice Chair (6-0)
• Appointed Dan Mahoney to represent Terrace Creek Park on the NPIS (7-0)

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is meeting to approve minutes, hear reports, and discuss new business, including updates on a Request for Proposals (RFP) and Government Alliance on Race and Equity (GARE), as well as banner options. The agenda is largely procedural, with no major decisions or public hearings listed.

• Approval of May 17, 2023 meeting minutes
• RFP and GARE updates
• Banner options (4 options presented)
• Comments by commissioners not seeking reappointment

Arts Advisory Commission

The June 20, 2023 meeting of the Mountlake Terrace Arts Advisory Commission has been cancelled. No business will be conducted.

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission will review a NPIS application and a draft tree planting plan for Terrace Park, along with its 2023 work-plan and updates from the Tree Board and council liaison. The meeting is a regular business meeting with public comment and reports.

• Review NPIS application
• Review draft Trees for Terrace Park Planting Plan
• 2023 work-plan
• Tree Board update
• Council liaison report

The Recreation and Park Advisory Commission meeting scheduled for June 13, 2023, was cancelled due to a lack of a quorum. No substantive decisions were made.

Diversity, Equity and Inclusion Commission (DEIC)

The Mountlake Terrace Diversity, Equity and Inclusion Commission is holding its regular monthly meeting. The agenda includes approving the March 15 meeting minutes, hearing public comments, and receiving reports from sub-committees, commissioners, the chair, the city council liaison, and staff. The meeting is largely procedural, with no specific policy decisions or dollar amounts listed.

• Approval of March 15, 2023 meeting minutes
• Public comments
• Introduction of Events Coordinator Andrew Appelwick
• Sub-committee reports
• City Council liaison report

The Diversity, Equity and Inclusion Commission approved a Patron Level sponsorship for the Nubian Jam event. The commission also approved the meeting minutes from March 15, 2023.

• Approved DEIC sponsorship of the Nubian Jam at the Patron Level (4-0)
• Approved March 15, 2023 meeting minutes (4-0)
• Approved motion to excuse Vice Chair Mojumder and Commissioners Francisco and Deen (4-0)

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to discuss current business, including an artist selection panel recommendation, the 2023 Arts of the Terrace event, and the Manu Sood scholarship. The agenda is largely procedural, with public comment accepted.

• Artist Selection Panel discussion/recommendation
• 2023 Arts of the Terrace
• Manu Sood scholarship

The Arts Advisory Commission recommended Miguel Edwards' piece 'Rise Together' as the artist for the Pedestrian Plaza. The commission also approved the March and April 2023 meeting minutes.

• Recommended Miguel Edwards' 'Rise Together' as the artist (5-0)
• Approved March 2023 meeting minutes (5-0)
• Approved April 2023 cancelled meeting minutes (5-0)
• Agreed to have Friends of the Arts sponsor half of the caricature artist for National Night Out

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission is meeting to discuss routine business, including approving minutes, hearing public comment, and receiving updates. The main items are reviewing survey results for TCCP Trail amenities and discussing the 2023 work-plan, along with a Tree Board update and reports from members and staff.

• Review survey results for TCCP Trail amenities
• Discuss 2023 work-plan
• Tree Board update
• Public comment accepted via email or mail

The Commission reached a consensus on specific materials and designs for trail amenities at Veterans Memorial Park. Members also discussed the potential for updating the Ballinger Park Master Plan and reviewed a draft for updated tree ordinances.

• Approved April 11, 2023 meeting minutes (6-0)
• Selected powder coated aluminum for light poles
• Selected live edge wood for benches
• Selected Corten steel for railings
• Selected post with complete trail map for wayfinding signage
• Selected angled railing mounted signs for interpretive signage
• Consensus to consider reviewing Ballinger Park Master Plan after Hall Creek project and viewing platform/trail design are complete

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to discuss current business, including the 2023 Arts of the Terrace event and the Manu Sood Scholarship. The agenda is largely procedural, with public comment accepted via email or mail.

• 2023 Arts of the Terrace
• Manu Sood Scholarship
• Public comment via email or mail by 4:00 p.m. on meeting day

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission approved changes to the Neighborhood Park Improvement Subcommittee (NPIS) guidelines, including replacing the secretary position with a vice chair. The commission also reviewed the 2023 work-plan and received updates on reforestation and grant funding.

• Approved March 14, 2023 meeting minutes (5-0)
• Approved changes to NPIS guidelines to replace secretary position with vice chair (5-0)

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to discuss routine business, including approving minutes and receiving public comments. They will also hear an introduction from the Events Coordinator, plan the 2023 Arts of the Terrace event, and discuss the Manu Sood Scholarship.

• Introduction of Events Coordinator
• Planning for 2023 Arts of the Terrace
• Discussion of Manu Sood Scholarship
• Public comment period open

The commission approved the minutes from the February 2023 meeting. Members discussed the Manu Sood Scholarship and the Arts of the Terrace show, and reviewed a proposal from Dowdle Art Studios.

• Approved February 2023 meeting minutes (4-0)
• Rejected Dowdle Art Studios proposal as too expensive

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is meeting to approve minutes, hear a presentation on a 911 brochure, and discuss old business including 2023 proclamations and a trespass ordinance. They will also receive project status updates on a Safe Space Letter, Welcome Signage, and Land Acknowledgement, and consider new business such as stipend reimbursement and DEI suggestions.

• 911 Brochure presentation by Sergeant Matt Porter
• Discussion of 2023 Proclamations
• Trespass Ordinance discussion
• Project updates: Safe Space Letter, Welcome Signage, Land Acknowledgement
• New business: Stipend Reimbursement and DEI Suggestions

The Diversity, Equity and Inclusion Commission approved a $500 sponsorship for the Step-up program. The commission also voted to further research details for a commissioner stipend program. Other discussions included the rollout of a Safe Space letter and a 911 resource brochure.

• Approved February 15, 2023 meeting minutes (5-0)
• Approved $500 sponsorship for Step-up program (6-0)
• Approved pursuing further details for a commissioner stipend program (6-0)

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission is meeting to approve minutes, introduce a new event coordinator, discuss the 2023 work-plan, and receive updates from the Tree Board, chair, members, and council liaison. The agenda is largely procedural with no major decisions or public hearings listed.

• Introduce Event Coordinator
• 2023 Work-plan discussion
• Tree Board Update
• Council Liaison Report
• Department Status Report

The Commission approved the February 14, 2022 meeting minutes. Members conducted a practice run of the 2023 work-plan presentation scheduled for City Council on March 30. Staff provided updates on park reforestation planning and the appointment of a new city manager.

• Approved February 14, 2022 meeting minutes (6-0)

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission will hold a regular meeting, both in person and remotely, to conduct routine business including roll call, approval of minutes, and public comments. The main item of discussion is the 2023 Arts of the Terrace event under current business. The meeting is open to the public with options to attend in person, online, or by phone.

• Discussion of 2023 Arts of the Terrace
• Public comment accepted via email or mail until 4:00 p.m. on meeting day
• Meeting held at City Hall, 23204 58th Ave W, Mountlake Terrace, WA

The commission approved the minutes from the January 2023 meeting. Members discussed logistics for the 2023 Arts of the Terrace show, including jurors, refreshments, and equipment. No other substantive decisions were made.

• Approved January 2023 meeting minutes (5-0)

Diversity, Equity and Inclusion Commission (DEIC)

The Diversity, Equity and Inclusion Commission is meeting to approve minutes, hear public comments, and discuss unfinished business including 2023 proclamations and a trespass ordinance. They will also receive project status updates and consider new business such as stipend reimbursement and DEI suggestions.

• Approval of January 18, 2023 meeting minutes
• Discussion of 2023 proclamations
• Discussion of trespass ordinance
• Project updates: logo, safe space letter, welcome signage, land acknowledgement
• New business: stipend reimbursement and DEI suggestions

The Diversity, Equity and Inclusion Commission approved the January 18 meeting minutes and an amended Safe Space Letter. The commission discussed welcome signage for city facilities and potential stipends for commissioners.

• Approved January 18 meeting minutes (4-0)
• Accepted amended Safe Space Letter (4-0)

Recreation and Park Advisory Commission (RPAC)

The Mountlake Terrace Recreation and Park Advisory Commission is meeting to nominate and vote for a vice chair, discuss naming the pedestrian plaza, and review the Trees for Terrace program and 2023 work-plan. The agenda also includes updates from the tree board, chair, members, council liaison, and department status reports.

• Nominate and vote for Vice Chair
• Discussion of naming the Pedestrian Plaza
• Trees for Terrace Program update
• 2023 work-plan review
• Tree Board update

The Commission elected a new Vice Chair and appointed a representative for Firefighters Memorial Park. The body also authorized support letters for state grant requests regarding the Main Street Project and discussed expanding the city's recreational scholarship program.

• Approved January 10, 2022 meeting minutes (6-0)
• Elected Commissioner Luna as Vice Chair (6-0)
• Appointed Kristina Spencer to represent Firefighters Memorial Park on the NPIS (6-0)
• Authorized the Chair to sign support letters for Main Street Project state grant requests (6-0)

Diversity, Equity and Inclusion Commission (DEIC)

The Mountlake Terrace Diversity, Equity and Inclusion Commission is meeting to approve minutes, hear public comments, and discuss unfinished business including 2023 proclamations and a trespass ordinance. They will also receive updates on projects like a logo, safe space letter, welcome signage, and land acknowledgement, and consider new business such as stipend reimbursement and DEI suggestions.

• Approval of December 14, 2022 meeting minutes
• Discussion of 2023 proclamations
• Trespass ordinance discussion
• Project updates: logo, safe space letter, welcome signage, land acknowledgement
• New business: stipend reimbursement and DEI suggestions

The Commission approved the amended minutes from the December 14th meeting. Members discussed ongoing projects including multi-language welcome signage for city buildings and the review of a Safe Space Letter. No other formal votes were taken on policy or ordinances.

• Approved Dec. 14th meeting minutes (5-0)
• Excused Commissioner Richards from the meeting (5-0)

Arts Advisory Commission

The Mountlake Terrace Arts Advisory Commission is meeting to conduct routine business, including approving minutes, hearing public comment, and discussing current projects. Key items include selecting an artist for the Pedestrian Plaza, discussing city building welcome signs, and reviewing the 2023 work plan.

• Artist selection for Pedestrian Plaza
• Discussion of city building welcome signs
• 2023 Work Plan presentation
• Approval of November and December meeting minutes

The commission approved the minutes from November 2022 and the cancelled December 2022 meeting. Members discussed criteria for artist presentations for the pedestrian plaza and reviewed a proposal for inclusive city building welcome signs.

• Approved November 2022 meeting minutes (6-0)
• Approved December 2022 cancelled meeting minutes (6-0)

Recreation and Park Advisory Commission (RPAC)

The Recreation and Park Advisory Commission is meeting to discuss updates on the Trees for Terrace program, the 2023 work-plan, and a Tree Board update. The agenda also includes routine items like approval of minutes and reports from members and staff.

• Trees for Terrace Program Update
• 2023 Work-plan discussion
• Tree Board Update

The Commission reviewed the 2022-2023 work-plan presentation and assigned specific slides to members for an upcoming City Council presentation in March. The Trees for Terrace program update was tabled.

• Approved December 13, 2022 meeting minutes (6-0)
• Tabled Trees for Terrace program update
• Assigned 2022-2023 work-plan presentation slides to Commissioners Knodle, Edholm, Horner, and Luna

LEOFF 1 Disability Board

The Mountlake Terrace LEOFF 1 Disability Board reviewed and approved changes to its rules and regulations, including increasing the annual dental benefit from $1,500 to $5,200 and extending the appeal period from 7 to 60 days. The board also reviewed a draft updating membership to reflect firefighters leaving the board's jurisdiction. Claims were reviewed in executive session and approved unanimously.

• Dental benefit increased from $1,500 to $5,200 per calendar year
• Appeal period for board decisions extended from 7 to 60 days
• Draft rules update reflecting firefighters' departure from board jurisdiction reviewed
• Claims approved unanimously after executive session