Ottawa public meetings in 2023

Flood Commission

The commission will review the 2023 annual floodplain progress report and discuss updates to flood threat recognition and response preparation. The meeting includes discussions on potential flood ordinance modifications and natural hazards mitigation strategies.

• Review of 2023 Annual Floodplain Progress Report
• Discussion on Flood Ordinance Modifications
• Flood Threat Recognition Plan Update/Review
• Flood Insurance Study Update
• Review of Program For Public Information (PPI)

Plan Commission

The Plan Commission meeting scheduled for December 26, 2023, has been cancelled. No items were discussed or decided.

Zoning Board of Appeals

The Ottawa Zoning Board of Appeals will hold a public hearing on two variance requests. The board will consider a front yard setback variance for a property at 504 W. Superior Street and a Sign Ordinance variance for the American Legion Home at 901 LaSalle Street. Public comment is invited at the meeting.

• Front yard setback variance request for 504 W. Superior Street, owned by Carri Ann Fessler
• Sign Ordinance variance request for 901 LaSalle Street, owned by the American Legion Home
• Public hearing scheduled for December 21, 2023 at 7:00 P.M. in Council Chambers at City Hall, 301 West Madison Street

City Council

The Ottawa City Council will hold public hearings on a housing rehabilitation grant and the tax levy, then vote on the levy and multiple bond abatements. They will also consider contracts for police equipment, park playground gear, and various resolutions including labor agreements and a website design.

• Ordinance setting the 2023 tax levy
• Ordinances abating the 2023 tax levy for GO Bonds totaling over $30 million
• Quote from Seiler for accident reconstruction equipment for Ottawa Police Department
• Quote from NuToys and Fountain People for Peck Park playground equipment
• Resolution authorizing settlement agreements with AFSCME Local 2819

Historic Preservation Commission

The commission will review sign applications and discuss a local landmark ordinance amendment. The agenda also includes discussions regarding a fountain on the Ottawa Avenue boulevard.

• Jordan Block Sign application
• Frederick Douglas - Mark Twain – Methodist Episcopal Church Sign application
• Local Landmark Ordinance Amendment for Heritage Homes
• Round horse fountain on the Ottawa Avenue boulevard

Playground & Recreation Board

The board will review the November financial report and discuss upcoming budget planning. The meeting includes updates on men's basketball registration, disc golf course usage, and long-range park planning.

• Review of November Recreation Financial Report
• Discussion of next year's budget
• Men's Basketball walk up registration for January 4
• Disc Golf course usage discussion
• Review of by-laws and long range plans

Special Events Committee

The Ottawa Special Events Committee is meeting to consider funding requests for two local events: the Chris Kringle Market for $3,210.00 and the Messiah Concert for $1,350.00. They will also review minutes from the November 16th meeting, hear a financial report, and discuss the 2024 MIP Bands and follow-up on the 2023 Festival of Lights Parade.

• Funding request: Chris Kringle Market for $3,210.00
• Funding request: Messiah Concert for $1,350.00
• Discussion on 2024 MIP Bands
• Festival of Lights Parade 2023 follow-up

City Council

The Ottawa City Council will hold its regular meeting on December 5, 2023, to discuss and vote on a range of items, including setting a public hearing for the tax levy, authorizing a school resource officer agreement, approving leases for the Fox River pond area and 818 LaSalle Street, and settling with AFSCME Local 2819. The agenda also includes routine reports and administrative items.

• Ordinance to set public hearing for tax levy
• Resolution for MOU with Ottawa Elementary School District #141 for School Resource Officer
• Lease agreement with IDNR for Fox River pond area near Dayton Bluffs
• Lease agreement with Carson Building Ottawa LLC for 818 LaSalle Street
• Settlement agreements with AFSCME Local 2819

Plan Commission

The November 27, 2023 meeting of the Ottawa Plan Commission has been cancelled. No items were discussed or decided.

City Council

The Ottawa City Council will vote on a series of resolutions and ordinances, including a master services agreement for Flock Group license plate reader cameras, a memorandum of understanding for a School Resource Officer with Ottawa Elementary School District #141, and an amendment to a TIF redevelopment agreement with Simons Enterprise. The agenda also includes routine financial reports, several professional service agreements, and a closed session for real estate matters.

• Resolution: Master services agreement with Flock Group Inc for license plate reader cameras
• Resolution: MOU with Ottawa Elementary School District #141 for School Resource Officer
• Ordinance: 1st amendment to TIF redevelopment agreement with Simons Enterprise
• Ordinance: Amending Chapter 106 Section 154 – Water & Sewer service charges
• Resolution: Lease agreement with IDNR for Fox River pond area near Dayton Bluffs

Historic Preservation Commission

The Ottawa Historic Preservation Commission is meeting to review several signage applications and a proposed amendment to the Local Landmark Ordinance for Heritage Homes. The agenda also includes discussions regarding a fountain on the Ottawa Avenue boulevard and historic preservation resources.

• Jordan Block Sign review
• Frederick Douglas - Mark Twain – Methodist Episcopal Church Sign review
• Local Landmark Ordinance Amendment for Heritage Homes
• Round horse fountain on the Ottawa Avenue boulevard
• Certificate of Appropriateness for 822-824 LaSalle Street

Special Events Committee

The Ottawa Special Events Committee is meeting to handle routine business including public comment, funding requests, and approval of minutes and financial reports. They will discuss the Special Events Reimbursement Policy timeframe and the upcoming Festival of Lights Parade, as well as revisit a discussion on 2024 MIP bands.

• Discussion on Special Events Reimbursement Policy timeframe
• Festival of Lights Parade 2023
• Discussion on 2024 MIP bands
• Funding requests
• Financial report by Alaina Iverson

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing on November 16, 2023, to consider a request for a front yard setback variance for property at 504 W. Superior Street, owned by Carri Ann Fessler. The hearing is open to public comment and will be livestreamed.

• Public hearing for front yard setback variance at 504 W. Superior Street
• Property owner: Carri Ann Fessler
• Location: Council Chambers, City Hall, 301 West Madison Street, Ottawa, IL

Ottawa Visitors Center Board

The board will call to order, take public comment, and vote on minutes from the previous meeting. They will hear reports on city events and the OVC, discuss old business on murals, and receive committee reports on marketing and finance. The next meeting is scheduled for January 17, 2024.

• Discussion of murals under old business
• Finance committee report to be placed on file
• City events report by Dave Noble
• OVC report by Donna
• Next board meeting set for January 17, 2024

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to accept the September minutes and financial report, and to hear reports from the director and committees. They will also discuss old business including outstanding committed money, a parks/recreation code of conduct, and a vacant board position, plus long-range planning and park inspections. The agenda is largely routine administrative business with no major decisions or public hearings listed.

• Accept September Recreation Board Minutes
• Accept September Recreation Financial Report
• Discuss outstanding committed money
• Review Parks/Rec Code of Conduct
• Address vacant Board position

City Council

The Ottawa City Council is holding its regular meeting to consider a range of items, including awarding a bid for the Green Street Elevation Project and authorizing an engineering services agreement for it. The agenda also includes resolutions for police equipment, road salt purchase, and various agreements and reports.

• Award Bid – Green Street Elevation Project
• Resolution – Authorizing an engineering services agreement with Etscheid Duttlinger & Associates – Green St. Project
• Resolution – Authorizing a master services agreement with Flock Group Inc – License plate reader cameras
• Resolution – Authorizing a State of Illinois contract with Central Management Services – Road salt
• Motion to approve the purchase from Bill Walsh - 2024 Chevrolet Silverado 2500 truck - Public Works Dept.

Arts Committee

The Arts Committee will hold a meeting at 301 W. Madison St. to conduct regular business. The agenda contains no specific items for discussion or decision at this time.

Tree Board

The Tree Board will review a prior meeting with city officials about future tree planting plans and discuss initiating a specific community outreach plan. The agenda includes roll call, approval of previous minutes, and public comment.

• Review of meeting with Commissioner Pearson, Tami Koppen, Tom Duttlinger, Matt Stafford, and Adam Clark regarding future tree planting plans
• Discussion to initiate a specific plan for community outreach, including what, how, and when

Police Pension Board

The Ottawa Police Pension Fund Board of Trustees will meet to discuss and potentially approve regular retirement benefits for Scott Cruz and Kevin O'Connor, review the accountant's and investment reports, and consider updates to cash management policy and contract language. The board will also handle membership applications, withdrawals, and approve the actuarial valuation and tax levy request.

• Approve Regular Retirement Benefits – Scott Cruz and Kevin O'Connor
• Presentation and Approval of Bills
• Discussion/Possible Action – Cash Management Policy and Repeat Monthly Withdrawal Instructions for 2024
• Review/Approve – Actuarial Valuation and Tax Levy Request
• Review/Adopt – Municipal Compliance Report

Plan Commission

The Ottawa Plan Commission meeting scheduled for October 23, 2023, has been cancelled. No items will be discussed or decided.

City Council

The Ottawa City Council will hold its regular meeting, covering routine approvals and a series of resolutions authorizing various agreements. Key items include awarding the 2023 Street Resurfacing Project bid, approving contracts for fire and police equipment, and authorizing a planning consulting agreement.

• Award Bid – 2023 Street Resurfacing Project
• Resolution – Authorizing an agreement with Quik Kill for pest elimination services
• Resolution – Authorizing an equipment demo agreement with Premier Wireless for the Fire Department
• Resolution – Authorizing an agreement with Cloudpermit for Community Development software
• Resolution – Authorizing an agreement with Fehr Graham for Brownfields grant cleanup at 518 Deleon St.

Arts Committee

The Ottawa Arts Committee is holding its regular monthly meeting. The agenda contains only standard procedural items — call to order, public comment, minutes approval, old/new business, financial, and other — with no specific action items, proposals, or discussions listed. The next meeting is scheduled for November 6th.

• No specific agenda items listed beyond standard procedural headings

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to accept the September minutes and financial report, and to discuss several operational items including a fall dance, disc golf/multi-sport league, outstanding committed money, a parks/recreation code of conduct, a vacant board position, and the director's position. The agenda is largely routine, with no major policy decisions or public hearings listed.

• Accept September Recreation Financial Report
• Motion to have Marla submit Parks/Rec Code of Conduct to City Council
• Discussion of vacant board position
• Discussion of director's position
• Review of construction in progress and park inspection

Historic Preservation Commission

The commission will review several items regarding local landmarks, signage, and monuments. The agenda includes discussions on the Civil War Monument in Washington Park and potential amendments to the Local Landmark Ordinance.

• Local Landmark Ordinance Amendment for Heritage Homes
• Civil War Monument in Washington Park
• Jordan Block Sign
• Methodist Episcopal Church Sign
• National Historic Plaques in Downtown

Special Events Committee

The Ottawa Special Events Committee is meeting to consider funding requests, including for Trunk or Treat on Court Street and Floret Events, and to discuss the Fall Festival Parade, 2024 MIP bands, and the Festival of Lights Parade. The agenda also includes public comment, approval of minutes, and a financial report.

• Funding request: Trunk or Treat on Court Street
• Funding request: Floret Events
• Discussion on 2024 MIP bands
• Fall Festival Parade discussion
• Festival of Lights Parade discussion

City Council

The Ottawa City Council will hold a regular meeting on October 3, 2023, to consider a range of items including ordinances, resolutions, and bids. Key actions include setting compensation for part-time NCAT bus operators, authorizing multiple contracts (e.g., traffic signals, pest control, holiday fireworks), and approving a bid for the Green Street Elevation Project. The agenda also includes appointments and a proclamation for Domestic Violence Awareness Month.

• Ordinance establishing compensation for part-time NCAT bus operators
• Resolution authorizing agreement with Halm Electrical Contracting Inc. for traffic signals
• Motion to approve bid from Garden's Gate for Madison Street parking lot and Columbus Street sidewalk beds (waiving competitive bidding)
• Award bid for Long Term Control Plan Element 8.2 on Canal Street
• Resolution authorizing agreement with J & M Displays for holiday fireworks

Tree Board

The Ottawa Tree Board is meeting to review past minutes, hear public comment, and discuss old and new business. Key topics include prioritizing general goals, purchasing new trees and choosing species, defining where to plant them, coordinating with public works, communicating with citizens, recruiting new board members, and setting the holiday meeting schedule.

• Purchase of new trees and tree choices
• Placement of new trees
• Communication with public works and citizens
• Recruitment of new Board members
• Holiday season meeting schedule

Plan Commission

The September 25, 2023 meeting of the Ottawa Plan Commission has been cancelled. No items were discussed or decided.

Ottawa Visitors Center Board

The Ottawa Visitors Center Board is meeting to discuss routine business, including approving minutes, receiving reports from the Chamber and City Events, and reviewing committee reports. New business includes discussing new board members and mural funds, with marketing plans involving WGN Radio and The Chicago Couple. The meeting is largely procedural, with no major decisions or public hearings on the agenda.

• Discussion of mural funds
• Marketing report on WGN Radio and The Chicago Couple
• Finance report to be placed on file
• Chamber report by Jeff Hettrick
• City Events report by Dave Noble

City Council

The Ottawa City Council is holding its regular meeting on September 19, 2023, to consider several resolutions and financial items. Actions include approving payroll and expense reports, a change order for fire department equipment, a police department vehicle lease, a traffic signal contract, an engineering agreement, and establishing an art committee.

• Change Order #1 for Macqueen Emergency – Fire Department Tower truck
• Resolution authorizing lease agreements with Bill Walsh Automotive Group – Police Department
• Resolution authorizing proposal with Halm Electrical Contracting Inc. – Traffic Signals
• Resolution authorizing engineering design & construction services agreement with Renwick & Associates – Long Term Control Plan – Canal Street
• Resolution establishing the Art Committee of the City of Ottawa

Historic Preservation Commission

The commission will review several applications for Certificates of Appropriateness and discuss potential local landmark ordinance amendments. The agenda also includes discussions regarding historical signs and solar panels within a historic district.

• Certificate of Appropriateness for 822-824 LaSalle Street
• State Historical Society Sign Grant discussion
• Local Landmark Ordinance Amendment
• Discussion on solar panels in a Historic District
• Review of National Historic Plaques

Playground & Recreation Board

The Ottawa Playground and Recreation Board will meet to accept the August minutes and financial report, hear reports from the director and committees, and discuss old and new business. Key items include a final draft of the Parks/Rec Code of Conduct for approval, repairs to the adult softball score booth and mower, and a potential scoreboard donation from OHS.

• Final draft of Parks/Rec Code of Conduct for board approval
• Adult softball score booth repairs
• Mower repairs
• OHS scoreboard donation
• Outstanding committed money

City Council

The Ottawa City Council is holding its regular meeting on September 5, 2023, to consider routine approvals and several action items. Key decisions include awarding a bid for 2023 street maintenance, authorizing an engineering agreement for the Canal Street Long Term Control Plan, and approving the purchase of a 2021 GMC Acadia for the Police Department. The agenda also includes resolutions for intergovernmental and lease agreements, a street closure for the Halloween Parade, and a zoning ordinance for 433 W. Main Street.

• Award Bid – 2023 Street Maintenance
• Resolution – Authorizing engineering design & construction services agreement with Renwick & Associates – Long Term Control Plan – Canal Street
• Motion to approve purchase of a 2021 GMC Acadia – Police Department
• Resolution – Authorizing lease agreements with Bill Walsh Automotive Group – Police Department
• Resolution – Requesting IDOT permission for street closure – Halloween Parade

The City Council approved a major street maintenance bid and several police department vehicle acquisitions. The board also authorized a sewer separation project and a temporary road closure for a Halloween parade.

• Approved $1,128,895.05 bid from Advanced Asphalt for 2023 Street Maintenance Program (4-0)
• Approved $17,309.32 purchase of 2021 GMC Acadia for Police Department (4-0)
• Approved $490,826.85 biweekly salary payroll (4-0)
• Approved $1,262,200.90 bimonthly expense report (4-0)
• Approved temporary closure of LaSalle Street for Halloween Parade on Oct 28, 2023 (4-0)
• Approved engineering agreement with Renwick & Associates Inc. for Canal Street sewer separation (4-0)
• Approved sign variance for First Federal Savings Bank at 433 W. Main Street (3-1)
• Authorized advertising for Bids for Long Term Control Plan Element 8.2 (4-0)

Tree Board

The Ottawa Tree Board is holding a regular meeting with roll call, approval of previous minutes, and public comment. The main item is new business to discuss goals, needs, and questions for the board. The agenda is otherwise procedural with no specific action items listed.

• Roll call of board members
• Approval of minutes from 07/27/2023
• Public comment period
• Discussion of goals, needs, and questions

The board approved the minutes from the July meeting. Members discussed the preservation and removal of several city trees and the installation of new spigots for volunteer work.

• Approved July meeting minutes

City Council

The Ottawa City Council is holding a special meeting with a public hearing on the Community Development Block Grant Coronavirus Business Resiliency Program. The council will consider several resolutions and bids, including the 2023 street maintenance contract, an engineering proposal for Fox River Bridge utilities, and employment agreements for appointed officials.

• Public hearing on Community Development Block Grant Coronavirus Business Resiliency Program
• Resolution accepting FY2022 SAFER Grant for Fire Department
• Resolution authorizing engineering proposal with Chamlin & Associates for Fox River Bridge utilities
• Award bid for 2023 Street Maintenance
• Resolution authorizing demolition agreement for 600 W. Madison Street

The City Council approved several grants, including a SAFER Grant for firefighter wages and a CDBG Coronavirus grant for local businesses. The council also authorized contracts for bridge design, pickleball courts, and property demolition.

• Accepted $713,849.49 SAFER Grant for Ottawa Fire Department staffing (5-0)
• Approved $46,150.00 for Peck Park pickleball courts (5-0)
• Approved $28,935.00 for demolition of 600 W. Madison Street (5-0)
• Adopted Resolution of Support for CDBG Coronavirus Business Resiliency Program Grant (5-0)
• Approved $532,036.57 biweekly salary payroll for August 18, 2023 (5-0)
• Adopted engineering services proposal by Chamin & Associates Inc. for Fox River Bridge utilities design (5-0)
• Authorized legal action against Simon Enterprises LLC for 205-207 W. Main Street (5-0)
• Authorized employment agreements and addendums for appointed City Officials (5-0)

Electrical Commission

The Ottawa Electrical Commission will meet to discuss updates on electrical licenses, potential revisions to Chapter 22 regarding adoption of the 2023 National Electrical Code, and the status of the electrical inspector position. No exams have been given since the last meeting. The meeting includes public comment and approval of prior minutes.

• Discussion of Chapter 22 revisions and 2023 NEC adoption
• Update on electrical licenses and license requirements
• Status of the electrical inspector position
• Electrical testing status and future test dates

The commission established a reduced $50 license fee for individuals passing exams after October 1. Members also agreed to rewrite provisions of the city electrical code and confirmed inspection procedures with Amerin Illinois.

• Approved reduced $50 license fee for those passing exams from October 1 onward
• Confirmed agreement with Amerin Illinois on electrical service inspections
• Approved July 25, 2023 meeting minutes
• Approved meeting agenda

Fire Pension Board

The Ottawa Firefighters Pension Board is holding its quarterly meeting to review financial reports, approve invoices, and discuss a disability application for Wayne Sirek. The board will also consider an annual audit proposal and an engagement letter for Lauterbach & Amen.

• Disability application for Wayne Sirek
• Approval of 3rd Quarter retainer invoice from Asher, Gittler & D'Alba
• Annual audit proposal
• Engagement letter for Lauterbach & Amen
• Trustee training update

Flood Commission

The commission will review 2023 flooding events and the 2022 Annual Floodplain Progress Report. The meeting includes discussions on flood threat recognition, response preparation, and updates to the Flood Insurance Study.

• Review of 2022 Annual Floodplain Progress Report
• Discussion on Program For Public Information (PPI) projects and outreach
• Flood Threat Recognition Plan update/review
• Flood Response Preparation update/review
• CRS Updates/2024 Audit

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider a request for a variance from the Sign Ordinance for the property at 433 W. Main Street, owned by First Federal Savings Bank. The hearing is scheduled for August 17, 2023, at 7:00 PM in Council Chambers at City Hall.

• Variance request from Sign Ordinance for 433 W. Main Street
• Property owned by First Federal Savings Bank
• Public hearing at 301 West Madison Street, Ottawa, IL

The Zoning Board of Appeals approved a variance for First Federal Savings Bank to install signs exceeding city size limits. The approved signs include an illuminated cabinet and an electronic message center.

• Approved variance for sign area to exceed 50 S.F. per side to 72 S.F. at 433 West Main Street (4-1)
• Approved variance for electronic sign to exceed 50% of the primary sign area (4-1)
• Approved minutes of the previous meeting (unanimous)

City Council

The Ottawa City Council is holding its regular meeting to consider a series of resolutions and motions covering contracts for police and fire equipment, street and bridge work, wastewater plant design, and property agreements. The agenda includes several items for approval, such as service agreements, engineering proposals, and ordinance amendments, with no public hearings listed.

• Resolution for intergovernmental patrol services agreement with LaSalle County Housing Authority
• Quote approvals for OPD from Buffalo Range & Gun Company and Strohman Enterprise Inc, and for OFD from Philips Healthcare
• Resolution authorizing Advanced Asphalt Company proposal for Madison Street work
• Resolution for design engineering agreement with Fehr Graham for East Wastewater Plant
• Ordinance amending Chapter 102 (Traffic & Vehicles/Parking) and Chapter 84 (Stormwater Management)

The City Council approved the purchase of 7.91 acres of property from Halterman-Reynolds LLC for a new Wastewater Treatment Plant. Other actions included approving several public safety equipment purchases and updating municipal codes for parking and stormwater management.

• Approved purchase of 7.91 acres for new Wastewater Treatment Plant (4-0)
• Approved $38,000 for Peck Park parking lot expansion (4-0)
• Approved $32,914.80 for Fire Department defibrillators, printers and mounts (4-0)
• Approved $17,337.03 for Police Department patrol rifles (4-0)
• Approved ordinance amending Municipal Code Chapter 102 regarding parking (4-0)
• Approved ordinance amending Municipal Code Chapter 84 regarding stormwater management (4-0)
• Approved resurfacing and pavement marking for Madison Street (4-0)
• Approved temporary closure of LaSalle Street Oct. 1 for Fall Festival Parade (4-0)

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to accept the July minutes and financial report, and to hear reports from the director and committees. Key discussion items include end-of-summer programs, softball season wrap-up, repairs to city-donated mowers and storm damage to the north score booth, and new programs like fall dance and disc golf. The board will also address old business, including completed Williwaw project and a code of conduct, and long-range planning.

• Accept July Recreation Financial Report
• Softball mower repairs and storm damage to north score booth
• Williwaw project completed
• New board member Melissa Hulse
• Parks/Rec Code of Conduct

The Playground and Recreation Board approved several facility improvements, including new lighting at Peck Park and netting for American Little League. The board also authorized repairs for a donated mower and Varland Park sidewalks. A proposal for new dugouts at the June Gross diamonds was tabled.

• Approved $8,500 for American Little League field netting replacement
• Approved $10,650 for new lighting at Peck Park / Tennis Courts
• Approved $1,500 for repairs to a donated zero turn mower
• Approved $1,362.62 for Varland Park sidewalk repairs
• Approved $5,040 for new basketball hoops at Peck Park
• Tabled discussion on $31,300 bid for dugouts at South June Gross diamonds
• Approved July Recreation minutes
• Accepted July Recreation Financial Reports

Historic Preservation Commission

The Ottawa Historic Preservation Commission is meeting to discuss and potentially decide on several historic preservation matters, including a local landmark ordinance amendment, various signs (Colonnade, Jordan Block, Mark Twain), and a state historical society sign grant. The agenda also includes updates on brick streets, national historic plaques, and a round horse fountain. Public comment is invited.

• Local Landmark Ordinance Amendment
• State Historical Society Sign Grant - Sarah Gregg
• Jordan Block Sign
• Mark Twain Sign
• Round horse fountain on the Ottawa Avenue boulevard

The Historic Preservation Commission approved the wording for the Jordan Block sign. The commission also passed a motion to be involved in streetscaping and other changes within the Historic District.

• Approved May 25, 2023 meeting minutes
• Approved Jordan Block sign wording
• Approved motion for OHPC to be involved in streetscaping and changes within the Historic District

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will meet to discuss updates on fire and police hiring processes, set a test date for entry-level police testing, and consider a rules amendment. The agenda also includes public comment, approval of previous minutes, and other routine business.

• Update on fire hiring process
• Update on police hiring process
• Set test date for entry-level police testing
• Update on police promotional testing
• Rules amendment discussion

Ottawa Visitors Center Board

The Ottawa Visitors Center Board will vote on new board members and discuss mural funds. The meeting also includes reports from the Chamber, City Events, and OVC, as well as a motion to approve minutes and a finance report to be placed on file.

• Vote on new board members
• Discussion of mural funds
• Finance report to be placed on file

Special Events Committee

The Ottawa Special Events Committee is meeting to consider funding requests for the Starved Rock Country Marathon and Ottawa Canal Days, and to discuss the 2024 MIP bands. They will also review minutes, a financial report, and updates on Music in the Park and the Fall Festival Parade.

• Funding request: Starved Rock Country Marathon
• Funding request: Ottawa Canal Days
• Discussion on 2024 MIP bands
• Music in the Park status update
• Fall Festival Parade update

The committee approved funding requests for portable toilets for two local events. Members also approved the July meeting minutes and the financial report. Planning began for the 2024 Music in the Park series.

• Approved $800 for Starved Rock Country Marathon porta potty billing
• Approved $700 for Ottawa Canal Days porta pottys and wash station
• Approved July meeting minutes
• Approved financial report

City Council

The Ottawa City Council is meeting to consider a range of resolutions and motions, including road resurfacing appropriations, a new skate park and art park, and various service agreements. They will also discuss reports from department heads and make appointments to city boards.

• Resolution appropriating $1,130,000.00 of Motor Fuel Tax Funds for general maintenance
• Resolution appropriating $380,335.06 and amending the road resurfacing resolution
• Resolution of support for redevelopment of the Skate Park to a new Skate Park & Art Park
• Resolution authorizing a municipal lease purchase agreement with Midland Equipment Finance
• Resolution authorizing an intergovernmental cooperation agreement with LaSalle County Housing Authority for patrol services

The Council approved significant funding for road work and accepted quotes for park and wastewater improvements. Several resolutions were adopted regarding equipment leases, grant agreements, and board appointments. The Council also approved a fence ordinance variance for a property on W. Lafayette Street.

• Appropriated $1,130,000.00 of Motor Fuel Tax Funds for general street maintenance (5-0)
• Appropriated $310,335.06 of Rebuild Illinois Funds and $70,000.00 of Motor Fuel Tax Funds for resurfacing streets (5-0)
• Approved $87,629.00 quote from Wright Excavating for Peck Park site improvements (5-0)
• Approved $26,857.14 quote from Drydon Equipment Inc. paid from Wastewater Fund (5-0)
• Approved municipal lease purchase agreement with Midland States Bank for a bobcat, bobcat truck loader, and Ford F550 truck (5-0)
• Approved fence ordinance variance for 6 foot privacy fence at 1401 W. Lafayette Street (5-0)
• Appointed Charles Schafer to the Electrical Commission and Melissa Hulse to the Playground and Recreation Board (5-0)
• Approved Biweekly Salary Payroll of $556,871.29 and Bimonthly Expense Report of $486,022.82 (5-0)

Electrical Commission

The Ottawa Electrical Commission is meeting to handle routine business, including approving minutes and discussing electrical licensing updates. The main topics are potential revisions to Chapter 22 and adoption of the 2023 National Electrical Code, as well as the status of the electrical inspector position and future testing dates. No exams have been given since the last meeting.

• Discussion of Chapter 22 revisions and 2023 NEC adoption
• Electrical license requirements discussion
• Electrical inspector position update
• Electrical testing status and future dates
• No exams given since last meeting

Plan Commission

The July 24, 2023 Plan Commission meeting has been cancelled. No items were discussed or decided.

Zoning Board of Appeals

The Zoning Board of Appeals will hold a public hearing to consider a request by Paul and Tamyka Zenke for a variance from the Fence Ordinance for the property at 1401 W. Lafayette Street. The board will hear public comments and decide whether to grant the variance.

• Public hearing for fence variance at 1401 W. Lafayette Street
• Property owned by Paul & Tamyka Zenke
• Variance from the Fence Ordinance

The Zoning Board of Appeals approved a request from Tamyka Zenke to exceed front yard fence height and visibility requirements. This allows for a solid 6-foot privacy fence on the east side of the property.

• Approved minutes of the previous meeting (unanimous)
• Approved variance for 6-foot fence height and 0% visibility at 1401 W. Lafayette Street (unanimous)

Police Pension Board

The Ottawa Police Pension Fund Board of Trustees will consider approving regular retirement benefits for Kevin O'Connor and Scott Cruz, and an application for membership from Mark Gaspar. The board will also review financial reports, discuss a cash management policy, and elect officers.

• Approve regular retirement benefits – Kevin O'Connor and Scott Cruz
• Application for membership – Mark Gaspar
• Discussion/Possible action – Cash management policy
• Board officer elections – President, Vice President, Secretary, Assistant Secretary
• Review/Approve – Wipfli Audit Services

The Board approved monthly financial reports and disbursements totaling $141,671.18. Members were accepted into the fund, and a $1.75 million transfer to a money market account was authorized. The Board also elected its officers and engaged Wipfli Audit Services for the annual audit.

• Approved disbursements of $141,671.18 (4-0)
• Approved transfer of $1,750,000 to First National Bank Money Market account (4-0)
• Accepted Mark Gasper as Tier II participant effective May 5, 2023 (unanimous)
• Accepted $125,150.92 transfer for Osvaldo Landeros-Leon from LaSalle Police Pension Fund (4-0)
• Elected Hilton (President), Baxter (VP), Ganiere (Secretary), and Weber (Asst. Secretary) (4-0)
• Engaged Wipfli Audit Services for annual audit (4-0)
• Approved and published Decision and Order for David Hallowell (4-0)
• Maintained Trustee Hilton as FOIA Officer and OMA Designee (4-0)

City Council

The Ottawa City Council will vote on several resolutions and motions, including a police collective bargaining agreement extension, a lease with Horizon House, and multiple park improvement contracts. The agenda also includes routine financial reports and appointments.

• Resolution authorizing commercial lease with Horizon House of IL Valley Inc.
• Resolution authorizing municipal lease purchase with Midland Equipment Finance
• Resolution authorizing intergovernmental agreement with LaSalle County Housing Authority for patrol services
• Motions to approve quotes for Peck Park fence and tennis courts, waiving competitive bidding
• Resolution authorizing extension of collective bargaining agreement with Police Benevolent Labor Committee

The Council approved several contracts for tennis court grading, paving, and painting at Peck Park. Other actions included approving a police collective bargaining agreement extension and various municipal lease and grant agreements.

• Approved $99,859.76 to grade and pave Peck Park tennis courts (4-0)
• Approved $33,685.00 to paint Peck Park tennis court surfaces (4-0)
• Approved $13,900.00 to paint Peck Park tennis court chain link fence (4-0)
• Adopted police collective bargaining agreement extension and amendments (4-0)
• Approved $59,365.26 for a 2024 GMC Sierra 2500HD Public Works truck (3-0, 1 abstention)
• Approved $31,095.00 change order for LongTerm Control Plan project (4-0)
• Adopted commercial lease for NCAT at 4140 Progress Blvd in Peru (4-0)
• Appointed Lloyd Chapman to the Special Events Committee (4-0)

Historic Preservation Commission

The regular meeting of the Ottawa Historic Preservation Commission scheduled for July 13, 2023, has been cancelled.

Playground & Recreation Board

The Ottawa Playground and Recreation Board will meet to approve June meeting minutes and financial reports, hear director and commissioner reports on summer parks, events, adult softball, and the recreation computer, and discuss old business including outstanding committed money, updated bylaws, and youth league money. They will also review long-range planning, including a construction update for Peck Park and park inspections.

• Approve June Recreation financial report
• Approve updated bylaws
• Discuss outstanding committed money
• Youth League Money discussion
• Peck Park construction update

The board approved funding for a new laptop and updated the monthly meeting time to 6:00pm. Members also voted to revert to a previous bylaw regarding the distribution of youth organization maintenance funds.

• Approved up to $2,000 for a new Recreation Director laptop
• Changed monthly meeting time from 7:00pm to 6:00pm
• Approved dispersing full youth organization maintenance money ($2,000 per field) per previous bylaw
• Approved June Recreation minutes
• Accepted June Recreation Financial Reports

City Council

The Ottawa City Council is holding a special meeting to consider several resolutions, including an intergovernmental agreement with Sangamon Mass Transit District, a licensing agreement for vending machines at Riordan Pool, an engineering services agreement for Stevenson Road design, and an employment agreement for Charles Schafer as Electrical Inspector.

• Intergovernmental cooperation agreement with Sangamon Mass Transit District (NCAT)
• Licensing agreement with Ralph Lowers for Riordan Pool vending machines
• Engineering services agreement with Etscheid Duttlinger & Associates for Stevenson Road design
• Employment agreement for Charles Schafer as Electrical Inspector

The City Council adopted resolutions for a road design project and the appointment of a temporary electrical inspector. Agreements were also approved for NCAT vehicle maintenance and Riordan Pool vending machines.

• Approved intergovernmental agreement with Sangamon Mass Transit District for NCAT vehicle repairs (4-0)
• Approved license agreement with Ralph Lowers for Riordan Pool vending machines (4-0)
• Approved engineering services agreement with Etschied, Duttlinger & Associates Inc. for Stevenson Road design (4-0)
• Approved appointment of Charles Schafer as temporary Electrical Inspector (4-0)

Special Events Committee

The Ottawa Special Events Committee is meeting to review funding requests for several upcoming community events, including Family Music in the Park, OVC events, and a LaSalle County Cruisers event. The committee will also hear public comment, approve minutes from the June 1st meeting, and receive a financial report. Updates will be provided on Music in the Park status, member schedules, and the Jim Reilly Fall Parade.

• Funding request: Family Music in the Park (August 6 and October 1)
• Funding request: OVC Touch a Truck event
• Funding request: OVC National Night Out
• Funding request: OVC Smoketoberfest
• Funding request: LaSalle County Cruisers Kids free event with Batmobile at Cruise night

The committee approved several funding requests for local events, including Family Music Night, Touch A Truck, and Smoketober Fest. The June 1st meeting minutes and the financial report were also approved.

• Approved $450 for Family Music Night sound system
• Approved $1,000 for Touch A Truck school supply giveaways
• Approved $1,000 for National Night Out giveaways
• Approved $1,000 for Smoketober Fest porta potties and game equipment
• Approved up to $500 for Smoketober Fest band Double Shot
• Approved $1,000 for LaSalle County Cruisers Batmobile
• Approved June 1st meeting minutes
• Approved financial report

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will meet to discuss police lateral transfers, police promotional testing, awarding firefighter preference points, adopting a final eligibility register for firefighters, and authorizing firefighter hiring. The agenda also includes approval of previous meeting minutes and other routine business.

• Police lateral transfers
• Police promotional testing
• Award firefighter preference points
• Adopt firefighter final eligibility register
• Authorize fire hiring

The Board of Fire and Police Commissioners approved the final eligibility register for entry-level firefighters and authorized conditional employment offers to the top five candidates. The board also scheduled promotional testing for police sergeants.

• Approved minutes of June 21, 2023 meeting
• Awarded fire preference points as listed on spreadsheet
• Adopted Final Firefighter Eligibility Register for Entry Level
• Approved conditional employment offers to the next five eligible firefighter candidates
• Set Police Sergeant promotional testing for September 21, 2023, at 6pm

City Council

The Ottawa City Council is holding its regular meeting on July 5, 2023, to consider several resolutions and reports. Key items include a commercial lease agreement with Horizon House, a proposal for City Hall stair replacement, and agreements for police testing and health benefits. The agenda also includes routine reports from department heads and approval of minutes.

• Resolution authorizing commercial lease agreement with Horizon House of IL Valley Inc.
• Resolution authorizing proposal from Chamlin & Associates for City Hall stair replacement
• Resolution authorizing agreements for police entry and promotional testing with Stanard & LETA
• Resolution authorizing extension and amendments to collective bargaining agreement with Police Benevolent Labor Committee
• Motion to approve estimate from All Star Inflatables for inflatable fire house

The City Council approved a biweekly payroll of $554,655.77 and a bimonthly expense report of $516,862.93. The council also authorized contracts for police testing, health benefits, and the purchase of an inflatable firehouse. Several reports and resolutions were received and placed on file.

• Approved Biweekly Salary Payroll of $554,655.77 (4-0)
• Approved Bimonthly Expense Report of $516,862.93 (4-0)
• Approved $11,070.00 purchase of inflatable firehouse from All Star Inflatables Inc. (4-0)
• Approved $1,970.00 for Sidewalk Program participants (4-0)
• Adopted resolution for Police entry and promotional testing agreements with Stanard & Associates and Law Enforcement Testing & Assessment LLC (4-0)
• Adopted resolution authorizing Mayor to execute multiple health benefit contracts (4-0)
• Approved minutes from June 20, 2023, and July 29, 2023 meetings (4-0)
• Placed resolution for City Hall stair replacement engineering services on file (4-0)

City Council

The Ottawa City Council is holding a special meeting to consider several resolutions and ordinances, including a production services agreement with Floret Events LLC, an intergovernmental agreement with Sangamon Mass Transit District, and an amendment to the FY2023 operating budget. They will also vote on a quote for police radio equipment, proposals for Allen Park design and Riordan Pool vending machines, and agreements for CDBG administration and Stevenson Road engineering. The mayor will lead a discussion on alcohol in parks, and the council will enter closed session for personnel, collective bargaining, real estate, and litigation matters.

• Resolution authorizing production services agreement with Floret Events LLC for CK Market
• Ordinance amending FY2023 operating budget
• Motion to approve quote from Cole Radio Communications for Ottawa Police Department
• Resolution authorizing licensing agreement with Ralph Lowers for Riordan Pool vending machines
• Resolution authorizing engineering services agreement with Etscheid Duttlinger & Associates for Stevenson Road design

The Council approved an amendment to the operating budget for the fiscal year starting May 1, 2022. They also authorized agreements for the Chris Kringle market, park improvements, and road design. The board discussed, but did not decide on, changes to alcohol rules in city parks.

• Approved amendment to Operating Budget for fiscal year commencing May 1, 2022 (4-0)
• Approved production services agreement with Floret Events LLC for 2023 Chris Kringle market (4-0)
• Approved $14,172.70 quote from Cole Radio Communications for K-9 vehicle from Drug Fund (4-0)
• Approved proposal with Hitchcock Design Group for Allen Park OSLAD grant improvements (4-0)
• Approved administration agreement with NCICG for community development block housing rehabilitation grant (4-0)
• Approved engineering services agreement with Etschied, Duttlinger & Associates Inc. for Stevenson Road design (4-0)
• Approved appointment of Charles Schafer as Electrical Inspector (4-0)
• Approved intergovernmental cooperation agreement with Sangamon Mass Transit District for NCAT vehicle repairs (4-0)

Historic Preservation Commission

The commission will conduct a special meeting to discuss various historical markers, signage, and local ordinances. The agenda includes discussions regarding solar panels in historic districts and potential amendments to the Local Landmark Ordinance.

• Local Landmark Ordinance Amendment
• State Historical Society Sign Grant discussion
• Review of Colonnade, Brick Streets, Jordan Block, and Mark Twain signage
• Discussion on solar panels in an Historic District
• Round horse fountain on the Ottawa Avenue boulevard

The meeting was adjourned because a quorum was not present. No substantive decisions were made.

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including public comment, approving previous minutes, and discussing the fire testing process, police hiring, police promotions, and police testing (promotional and entry level). The agenda also includes new and old business, correspondence, and adjournment. No specific decisions or dollar amounts are listed.

• Fire Testing Process discussion
• Police Hiring discussion
• Police Promotions discussion
• Police Testing (Promotional and Entry Level) discussion

The Board approved the promotion of two sergeants and one corporal effective August 1, 2023. It also approved a conditional employment offer to the final candidate on the Police Patrolman Eligibility Register. The board reviewed the current status of the firefighter entry-level testing process.

• Approved minutes of May 10, 2023 meeting (All ayes)
• Approved conditional employment offer to the next eligible candidate on the Police Patrolman Eligibility Register (All ayes)
• Promoted Marc Hoster to Sergeant effective August 1, 2023 (All ayes)
• Promoted Matt DeVries to Sergeant effective August 1, 2023 (All ayes)
• Promoted Andrew McLaughlin to Corporal effective August 1, 2023 (All ayes)

City Council

The Ottawa City Council will hold its regular meeting on June 20, 2023, to consider a range of items including resolutions for street and alley resurfacing, equipment purchases for police and fire departments, and amendments to municipal codes. The agenda includes multiple contracts, appointments, and reports from city officials.

• Resolution authorizing agreement with Renwick & Associates for 2023 Street/Alley Resurfacing
• Motion to approve quote from Liebhart Construction Inc. for Police Department evidence expansion
• Ordinance amending Section 86-126 of Municipal Code – Sidewalk replacement program
• Ordinance adding Section 18-10 – Rooster prohibition
• Resolution authorizing electric service agreement with Homefield Energy

The City Council approved several key employment agreements for police and NCAT officials, authorized $1.5 million in Motor Fuel Tax Funds, and approved purchases for police vehicles and park equipment. The council also adopted a downtown housing and short-term rental economic recovery plan.

• Appropriated $1,510,335.06 of Motor Fuel Tax Funds
• Approved $78,991.00 for two 2023 Ford Explorers for Police Department
• Approved $31,069.00 for train themed playground equipment at Walsh Park
• Appointed Brent Roalson as Police Chief, Michael Cheatham and Kyle Booras as Captains, and Glen Cole as IT Manager
• Approved employment agreements for Stacy O’Dell, Kathy Thompson, Susan Conley, and Jodie Davidson
• Adopted agreement with Place Dynamics LLC for downtown housing and short-term rental recovery plan
• Approved fence ordinance variance for 601 Christie Street
• Approved auditing services proposal with Wipfli LLP

Zoning Board of Appeals

The Ottawa Zoning Board of Appeals will hold a public hearing on June 15, 2023, to consider a request for a variance from the Fence Ordinance for the property at 601 Christie Street, owned by J & J Trust dated 6/19/18. The hearing is open to public comment. This is a single-item agenda focused solely on this variance request.

• Public hearing for fence ordinance variance at 601 Christie Street, owned by J & J Trust dated 6/19/18

The Zoning Board of Appeals approved two variances for a property at 601 Christie Street. These allow for a 6-foot high solid wood privacy fence in a portion of the front yard.

• Approved minutes of the previous meeting (unanimous)
• Approved variance for 6' high wood privacy fence on south side of Glover Street, minimum 12" from survey pins and 35' from Christie Street curb (unanimous)
• Approved variance for solid fence construction instead of 50% open (unanimous)

Historic Preservation Commission

The regular meeting of the Ottawa Historic Preservation Commission scheduled for June 8, 2023, has been cancelled.

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to approve May minutes and financial reports, hear director and commissioner updates, and discuss old business including a bylaws change to move meetings to 5:00pm, bids for a sidewalk outside the Lincoln Douglass Complex, and ordering a train playground item for Walsh Park. The board will also address new business such as filling a vice chair and new member position, a public city fields master schedule, and a small bill from B&G Electric for troubleshooting lights at June Gross.

• Bylaws change to 5:00pm meeting time
• Bids for sidewalk outside Lincoln Douglass Complex
• Order train playground item for Walsh Park
• Need vice chair and new Rec Board member
• B&G Electric bill for lights at June Gross

The board approved a $470,000 contribution for the Peck Park improvement project and funded sidewalk and playground equipment installations. The board also accepted the resignation of President Alex Spencer and appointed Kari Hilton as Vice President.

• Approved $470,000 contribution for Peck Park improvement (Motion passed)
• Approved $14,511 payment to Ruiz Construction for Lincoln Douglass Park sidewalks (Motion passed)
• Approved $31,109 purchase of Nutoys playground equipment for Walsh Park (Motion passed)
• Accepted resignation of President Alex Spencer (Motion passed)
• Appointed Kari Hilton to Vice President position (Motion passed)
• Approved June Recreation minutes (Motion passed)
• Accepted June Recreation Financial Reports (Motion passed)

Civil Service Commission

The Ottawa Civil Service Commission is meeting to approve prior minutes, certify a candidate for the Public Utilities department, and handle new and old business. The agenda is mostly procedural, with the only substantive item being the candidate certification.

• Certify candidate for Public Utilities
• Approve minutes of previous meeting
• Public comment period

City Council

The Ottawa City Council will consider a wide range of items, including employment agreements, a fiscal year 2023 audit contract, multiple equipment purchases for the fire and public works departments, and a sidewalk replacement program amendment. The council will also vote on several resolutions and ordinances, including a rooster prohibition, extending a growth impact fee pilot program, and a final plat for a subdivision.

• Resolution authorizing employment agreements for appointed City officials (NCAT)
• Resolution authorizing an engagement letter with Wipfli for the FY23 audit
• Motion to approve quote from Knox Company for the Ottawa Fire Department
• Ordinance amending Section 86-126 of the Municipal Code on sidewalk replacement program
• Ordinance adding Section 18-10 to the Municipal Code prohibiting roosters

The City Council approved several equipment purchases for Public Works and the Fire Department, including a Ford F550 truck and a Bobcat loader. The council also authorized a downtown housing and short-term rental economic recovery plan and amended the sidewalk replacement program costs.

• Approved $126,055.43 for a 2023 Ford F550 truck with snow fighter package
• Approved $60,880.00 for a Bobcat compact track loader after trade
• Approved $108,200.00 for NPW filter replacement at Wastewater Treatment Plant
• Approved $31,610.00 for two Exmark mowers for Public Works
• Approved $20,100.00 for Police Department evidence room expansion
• Approved $27,429.68 for Fire Department truck mounting boxes and equipment
• Adopted ordinance amending sidewalk replacement program costs
• Authorized agreement with Place Dynamics LLC for downtown housing and short-term rental plan

Special Events Committee

The Ottawa Special Events Committee is meeting to review funding requests for the Kids Fishing Rodeo and Miss River Bottom events, discuss band contracts regarding rain cancellation, and receive updates on Music in the Park and the Fall Parade. The agenda also includes public comment, approval of minutes, and a financial report.

• Funding request: Kids Fishing Rodeo 2023
• Funding request: Miss River Bottom (Shoreline Boat Club) sound system
• Funding request: Miss River Bottom (Shoreline Boat Club) porta potty rental
• Discussion on contracts for bands re: rain cancellation
• Updates on Music in the Park and Fall Parade

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Historic Preservation Commission

The Ottawa Historic Preservation Commission (OHPC) will hold a rescheduled meeting to discuss several historical signage and grant items. The agenda includes discussions regarding the Colonnade, Brick Streets, and various sign-related projects.

• State Historical Society Sign Grant discussion
• Local Landmark Ordinance Amendment
• CLG Grant – South Bluff Survey
• Jordan Block Sign discussion
• Mark Twain Sign discussion

The commission approved the minutes from the April 13, 2023 meeting. Members heard a proposal to convert Open Table UUC into a performing arts center and discussed a local landmark ordinance.

• Approved April 13, 2023 meeting minutes (All ayes)

Electrical Commission

The Ottawa Electrical Commission will discuss adopting the 2023 National Electrical Code, updating Chapter 22, and filling the vacant Electrical Inspector position. No exams have been given since the last meeting, and the commission will also review licensing requirements and contractor registration processes.

• Discussion on adopting the 2023 National Electrical Code (NEC) to replace the current 2020 version
• Electrical Inspector position remains vacant since November 2022; two applications received but hiring delayed
• No electrical exams offered due to lack of inspector and administrative staff
• Review of possible acceptance of alternative exams (e.g., ICC T-16 and G-16) for licensing
• Discussion on streamlining contractor registration while keeping electrical license separate

Plan Commission

The Ottawa Plan Commission will hold a public hearing on a conditional use request for a self-storage facility at 461 E. Stevenson Road, and consider a final plat for property at 610 Bellevue Avenue. The commission will also elect officers and approve prior meeting minutes.

• Public hearing: conditional use for self-storage (Storage of America) at 461 E. Stevenson Road in D zoning district
• Final plat request by First Choice Real Estate Group, LLC at 610 Bellevue Avenue
• Election of Chairperson, Vice Chairperson, and Secretary
• Approval of minutes from April 24, 2023

The Plan Commission recommended approval for a minor subdivision at 610 Bellevue Avenue. A public hearing for a self-storage facility was continued to June, and the commission elected its leadership for the term.

• Recommended approval of final plat for Munoz Subdivision at 610 Bellevue Avenue (6-0)
• Continued public hearing for McKenna Development, LLC self-storage request to June 26, 2023 (6-0)
• Elected Judy McConville as Chairperson (6-0)
• Elected John Stone as Vice Chairperson (6-0)
• Elected Molly Hughes as Secretary (6-0)
• Approved April 24, 2023 meeting minutes (6-0)

Fire Pension Board

The Ottawa Firefighters Pension Board is holding its quarterly meeting to review the February minutes, hear the Lauterbach & Amen financial report, and address old and new business. Key items include disability applications for Jordan McDonald and Wayne Sirek, a transfer of service for Patrick Blackert, and approval of invoices including a retainer from Asher, Gittler & D’Alba. The board will also discuss trustee training, an election for a retiree trustee position, fiduciary insurance renewal, and Dana Jennings' yearly disability medical exam.

• Disability application for Jordan McDonald
• Disability application for Wayne Sirek
• Approval of 2nd Quarter retainer invoice from Asher, Gittler & D’Alba
• Patrick Blackert transfer of service completion
• Fiduciary Insurance Policy Renewal

The Board approved a financial report showing a net position of $17,583,875.56 and renewed the 2023 Fiduciary Policy. Steve Haywood was elected as Retiree Trustee by acclimation. The Board also approved a service transfer payment and a legal retainer invoice.

• Approved February 2023 meeting minutes (5-0)
• Accepted financial report with net position of $17,583,875.56 (5-0)
• Elected Steve Haywood as Retiree Trustee for a three-year term
• Approved Asher, Gittler & D’Alba retainer invoice for $3,479.80 (5-0)
• Approved Patrick Blackert service transfer balance of $2,109.78 (5-0)
• Renewed 2023 Fiduciary Policy for $4,139.00 (5-0)
• Approved scheduling yearly disability exam for Dana Jennings (5-0)

Ottawa Visitors Center Board

This agenda contains only procedural boilerplate such as meeting logistics and contact information. No substantive decisions or discussions are listed.

City Council

The Ottawa City Council will review several resolutions regarding street maintenance and professional service contracts. The agenda includes items for curb replacement, street resurfacing, and various municipal appointments.

• 2023 Curb Replacement Project design & engineering services with Renwick & Associates
• 2023 Street/Alley Resurfacing agreement with Renwick & Associates
• IDOT street closure request for 2023 Cruise Night
• Technical assistance grant agreement with IDOT - NCAT
• Amendment to Municipal Code Section 18-9 regarding Animals

The City Council approved a major curb replacement contract and the purchase of two new bobcats. They also adopted several professional service agreements and amended the municipal code regarding chickens at large.

• Approved $695,989 low bid from Opperman Construction Company for 2023 Curb Replacement Project
• Approved $79,007 purchase of a new bobcat
• Approved $41,983 purchase of a new bobcat compact excavator from Water Fund
• Approved ordinance amending Municipal Code Chapter 18 regarding chickens at large
• Approved temporary closure of LaSalle Street for 25th Annual Cruise Night on June 16, 2023
• Appointed Kane Farabaugh to the Plan Commission
• Appointed/reappointed five members to the Ottawa Tree Board
• Approved $534,862.31 biweekly salary payroll and $1,590,738.95 bimonthly expense report

Playground & Recreation Board

The Ottawa Playground and Recreation Board will meet to approve April minutes and the recreation financial report, and to receive the president's resignation. The director will report on adult basketball and softball, summer parks and programs, score booth repairs, and new fiscal year field maintenance money. The board will also discuss outstanding committed money, long-range planning, and new business including lighting repairs at North Little League and Marquette Field use for 2024.

• President's resignation
• Adult Basketball Final Report and Adult Softball
• Summer Parks / Programs
• New Fiscal Year Field Maintenance Money
• Lighting Repairs North Little League and Marquette Field use 2024

The board approved funding for roof repairs at June Gross field and the purchase of a storage box for youth soccer. Members also voted to release field maintenance funds to youth leagues upon receipt of purchases.

• Approved roof repairs at June Gross field under $2,500
• Approved $1,000 purchase of a 'Gang Box' for youth soccer storage
• Approved immediate release of field maintenance funds to youth leagues upon receipt of purchases
• Approved April Recreation minutes
• Accepted April Recreation Financial Reports
• Appointed Brent Roalson as acting president following Alex Spencer's resignation

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will meet to approve previous meeting minutes, discuss a fire testing location, and schedule fire oral interviews. The agenda also includes new and old business items.

• Approve minutes from previous meeting
• Fire testing location discussion
• Scheduling fire oral interviews

The Board recommended the LETA Testing and Assessment Services Agreement to the City Council for approval to facilitate Sergeant promotional testing. The Board also reserved the Central Intermediate School Cafetorium for upcoming firefighter testing due to high candidate volume.

• Approved April 12, 2023 meeting minutes (All ayes)
• Recommended LETA Testing and Assessment Services Agreement to Council (All ayes)
• Reserved Central Intermediate School Cafetorium for May 31, 2023 firefighter testing

City Council

The City Council will meet for a special session to review several resolutions regarding professional service contracts, employment, and engineering agreements. The agenda also includes items related to street repairs and equipment quotes.

• Resolution for design & inspection services with Renwick & Associates for 2023 Curb Replacements
• Resolution requesting IDOT permission for sanitary services repairs beneath Columbus Street/Route 23
• Resolution authorizing an employment agreement with Alaina Iverson
• Resolution authorizing a services agreement with Computer Spa Inc.
• Plan Commission report regarding John Conrad on Chessie Lane

The Council approved funding for fire department equipment and a museum roof replacement. They also authorized multiple professional service agreements and granted a conditional use permit for outdoor storage on Chessie Lane.

• Approved $36,660.00 for Fire Department garage door replacement (4-0)
• Approved $65,200.00 for Ottawa Scouting Museum roof replacement (4-0)
• Approved $10,725.00 and $2,778.00 for Fire Department repeater and installation (4-0)
• Granted conditional use permit for outdoor storage on Chessie Lane (3-0, 1 abstention)
• Adopted resolution to repair 3 sanitary sewer services beneath Route 23 (4-0)
• Adopted employment agreement for Alaina Iverson as Administrative Assistant to the Mayor (4-0)
• Authorized engineering agreement with Renwick & Associates for 2023 Curb Replacement Project (4-0)
• Authorized service agreements with Computer Spa, Horton Group Inc., and Torricelli Lobbying & Consulting LLC (4-0)

Special Events Committee

The Ottawa Special Events Committee is meeting to consider funding requests for four community events, hear public comment, and discuss the status of Music in the Park and member shirts. The committee will also hear from Judy Dagraedt about her opinion on Music in the Park and her interest in joining the committee.

• Summer Reading Kick-off Party on June 3rd: $1,387 total ($937 for T-Rexplorers, $450 for Magician Dan Gogh)
• Cars & Coffee Event on May 7th: up to $250 for porta potty and handwash station
• Pride Fest Kids Create Tent: $150 for craft supplies
• Ottawa Third Fridays: $500 for supplies for three events
• Discussion of Music in the Park status and member shirts

The Special Events Committee approved four funding requests, including up to $1,000 for Reddick Library's Summer Reading Kick-Off Party, $250 for Cars and Coffee, $150 for Pride Fest craft supplies, and $500 for Ottawa's Third Friday events. A public comment about reviving gospel night was discussed and tentatively scheduled for August 6. The financial report was also approved.

• Approved up to $1,000 for Reddick Library Summer Reading Kick-Off Party (motion by Jim Reilly, second by Jani Eichelkraut)
• Approved $250 for Cars and Coffee event for port-o-potties and handwash station (motion by Jim Reilly, second by Robin Wilson)
• Approved $150 for Pride Fest craft supplies (motion by Jim Reilly, second by Robin Wilson)
• Approved $500 for Ottawa's Third Friday events on June 16, July 21, and August 18 (motion by Jim Reilly, second by Dan Eilts)
• Approved financial report (motion by Robin Wilson, second by Rich Crum)

City Council

The City Council is conducting an organizational meeting to designate commissioners and assign appointees to various city departments. The council will also designate depositories and consider an employment contract for an Administrative Assistant.

• Resolution designating commissioners
• Resolutions assigning appointees to Public Affairs, Public Health & Safety, Accounts and Finance, and Public Property/Streets departments
• Resolution designating depositories
• Resolution authorizing an employment contract with Alaina Iverson, Administrative Assistant

The City Council held an organizational meeting to designate commissioners and approve mayoral appointments across several city departments. The council also designated official depositories for the City Collector and City Treasurer.

• Designated Wayne A. Eichelkraut Jr. (Accounts and Finance), Thomas G. Ganiere (Public Health & Safety), Marla K. Pearson (Streets and Public Improvements), and Brent F. Barron (Public Property) as Commissioners (5-0)
• Confirmed mayoral appointments for Public Affairs and Community Development, including Corporation Counsel, HR Director, and City Planner (5-0)
• Assigned Brian Bressner as Fire Chief and Brent A. Roalson as Police Chief (5-0)
• Assigned personnel to the Department of Accounts and Finance, including City Clerk, City Treasurer, and NCAT Bus Operators (5-0)
• Designated First National Bank of Ottawa, Midland States Bank, First Federal Savings Bank, Ottawa Savings Bank, and Old Second Bank as depositories (5-0)
• Assigned David Erwin and Steven Kuhn as Superintendents for Public Property and Streets and Public Improvements (5-0)
• Authorized employment agreement for Alaina Iverson as Administrative Assistant to the Mayor (5-0)

City Council

The City Council will review various resolutions regarding legal settlements, vehicle purchases, and service agreements. The agenda also includes discussions on park grants and street closures for Pride Fest.

• Settlement agreement with David Hallowell
• Settlement agreement with McKinley Investors
• Vehicle purchase agreement with Central States Bus Sales – NCAT
• OSLAD grant agreement with IDNR for Allen Park
• Street closure request from IDOT for 2023 Pride Fest Parade

The Ottawa City Council unanimously approved a $215,737 quote to repair Well #10, adopted resolutions for financial reporting, a settlement, bus purchases, a leak adjustment, service agreements, a park grant, and a parade street closure, and authorized bidding for the 2023 Curb Replacement Project. All votes were 5-0.

• Approved $493,630.06 biweekly salary payroll (5-0)
• Approved $538,954.11 bimonthly expense report (5-0)
• Adopted resolution for Lauterbach & Amen LLP financial reporting for police and fire pensions (5-0)
• Adopted settlement agreement with David Hallowell (5-0)
• Adopted vehicle purchase agreement for 4 NCAT buses from Central States Bus Sales Inc. (5-0)
• Adopted agreement and release with McKinley Investors for leak adjustment (5-0)
• Accepted $215,737 quote from Layne Christensen to repair Well #10 (5-0)
• Adopted resolution for OSLAD Grant for Allen Park (5-0)

Police Pension Board

The Ottawa Police Pension Fund Board of Trustees will meet to discuss and possibly approve a duty disability benefit for Dave Hallowell, along with other pension-related matters. The board will also review financial reports, investment updates, and trustee training expenses.

• Approve Duty Disability Benefit – Dave Hallowell
• Transfer of creditable service from IMRF to Article 3 for Charles Hooper
• Contribution refund for Estate of Brian Sember
• Deceased surviving spouse benefit for Elizabeth Rice
• Certify board election results for active and retired member positions

The Board approved a line of duty disability benefit and retroactive payment for David Hallowell. Trustees also certified the reelection of Joe Hilton, Eric Ganiere, and Randy Baxter to the Board. Financial reports and insurance renewals were approved.

• Approved line of duty disability benefit and $30,849.13 retroactive payment for David Hallowell (5-0)
• Certified reelection of Joe Hilton, Eric Ganiere, and Randy Baxter to the Board (unanimous)
• Approved $120,040.54 in disbursements from the Vendor Check Report (5-0)
• Approved $63,588.20 contribution refund to the Estate of Brian Sember (5-0)
• Approved $7,124 fiduciary liability insurance renewal and added City Treasurer Don Harris as insured (5-0)
• Maintained Trustees Hilton and Ganiere as Authorized Agents for IPOPIF (5-0)
• Approved January 17, 2023 meeting minutes (unanimous)

Plan Commission

The Ottawa Plan Commission will hold a public hearing on a conditional use request for outdoor storage in the D (Office, Research, and Light Industrial) Zoning District. The request comes from John E. and JoAnn Conrad, contract purchasers of property at PIN 15-43-201-017 on Chessie Lane. The commission will also approve minutes from the February 27, 2023 meeting.

• Public hearing on conditional use for outdoor storage in D zoning district
• Applicants: John E. and JoAnn Conrad (contract purchasers)
• Property location: PIN 15-43-201-017, Chessie Lane
• Approval of minutes from February 27, 2023

The Plan Commission recommended approval of a conditional use permit for outdoor storage at PIN 15-43-201-017 (Chessie Lane) for a firewood business. The approval is subject to Section 118-7(n) and (o) of the City of Ottawa Zoning Ordinance.

• Approved February 27, 2023 meeting minutes (6-0)
• Recommended approval of conditional use permit for outdoor storage at PIN 15-43-201-017 (5-0, 1 abstain)

City Council

The City Council will hold a special meeting to conduct a public hearing regarding the proposed operating budget for Fiscal Year 2024. The council will also consider an ordinance to amend municipal code regarding temporary liquor licenses and review a conditional use permit for 121 E. Prospect Avenue.

• Public Hearing: Proposed Budget for Fiscal year 24
• Ordinance: Adopting the Operating Budget for Fiscal year 24
• Ordinance: Amending Section 10-51 of the Municipal Code regarding temporary liquor licenses
• Conditional use permit request for 121 E. Prospect Avenue
• Closed Session: Collective bargaining

The Council approved the operating budget for the fiscal year starting May 1, 2023. They also amended the municipal code regarding special event liquor licenses and approved a conditional use permit for 121 E. Prospect Avenue with parking restrictions.

• Approved Operating Budget for fiscal year commencing May 1, 2023 (4-0)
• Approved amendment to Municipal Code Section 10-51 regarding special event liquor licenses (4-0)
• Approved conditional use permit for 121 E. Prospect Avenue with no parking to the West (3-1)

Ottawa Visitors Center Board

The Ottawa Visitors Center Board is holding a virtual meeting on April 19, 2023, via Google Meet. The agenda contains only meeting logistics and no listed discussion or action items.

• Virtual meeting via Google Meet
• Dial-in option: +1 518-552-0951 PIN 453 300 466#

The board approved the meeting minutes from March 15, 2023, and the financial results for the period ending March 2023. Members received reports on downtown business development, the Farmers and Makers Market, and upcoming local events.

• Approved March 15, 2023 meeting minutes (Motion carried)
• Approved Finance Report for period ending March 2023 (Motion carried)
• Placed Finance Report on file (Motion carried)

City Council

The City Council will review financial reports and an ordinance to amend the 2023 operating budget. The agenda includes several resolutions regarding settlement agreements, lease addendums, and service contracts.

• Ordinance to amend the fiscal year 2023 operating budget
• Resolution authorizing a settlement agreement with David Hallowell
• Resolution authorizing a settlement agreement with McKinley Investors
• Award of bid for 2022 Watermain Replacements
• Resolution authorizing an OSLAD grant agreement with IDNR for Allen Park

The Council approved a low bid for watermain replacements and authorized several service agreements and vehicle purchases. A conditional use permit for a place of worship at 121 E. Prospect Avenue was tabled. The city also approved its biweekly payroll and bimonthly expense report.

• Approved $1,546,511.00 bid from Conley Excavating Inc. for 2022 Watermain Replacements
• Approved biweekly salary payroll of $488,580.69
• Approved bimonthly expense report of $1,911,549.55
• Authorized purchase of 4 new NCAT buses from Central States Bus Sales Inc.
• Tabled conditional use permit for place of worship at 121 E. Prospect Avenue
• Approved ordinance amending the Operating Budget for fiscal year ending April 30, 2023
• Authorized cleaning services proposals with Quality Care Cleaning
• Reappointed Brad Bohler and Dena Weber to the Police Pension Board

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to approve minutes and financial reports, and to hear reports from the director and committees. Key discussion items include a pool agreement with the YMCA, summer employment, and long-range planning. The meeting is largely procedural with reports and updates.

• Pool agreement with YMCA
• Summer employment
• Adult basketball and softball updates
• Construction in progress
• Park inspection

The board approved the purchase of a bat compression tester and several payments for field repairs and maintenance. Members also reviewed preliminary improvement ideas for Peck and Walsh Parks and discussed potential skate park locations.

• Approved purchase of bat compression tester for $1,400 (8-0)
• Approved $3,180.50 payment to All Type Fence for Roy Sanders Field repairs (8-0)
• Approved $2,023.00 for OBB batting cage repairs and $1,401.50 for OGFA turface and chalk (6-0)
• Approved $600.00 payment to OBB for helmet rack at Mazzinelli Field (7-0)
• Approved $2,400.00 reimbursement to OGFA for field maintenance at June Gross field (6-1)
• Approved March Recreation minutes
• Accepted March Recreation Financial Reports

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners will meet to approve prior meeting minutes, discuss police promotional testing, and hold an executive session on personnel matters. No other substantive decisions or discussions are listed on the agenda.

• Police promotional testing
• Executive session under 5 ILCS 120/2(c)(1) for personnel

The Board approved the use of LETA LLC for Sergeant promotional testing, which is expected to occur in the fall. Members discussed police promotional interview structures and current pay scales for recruiting. The Board also noted that 58 people applied for fire testing.

• Approved minutes of March 15, 2023 meeting (All ayes)
• Approved LETA LLC for Sergeant promotional testing (All ayes)

Historic Preservation Commission

The commission will review several items related to historical signage and grants. The agenda includes discussions on the Local Landmark Ordinance Amendment and various historical plaque and sign projects.

• Local Landmark Ordinance Amendment
• State Historical Society Sign Grant discussion
• CLG Grant – South Bluff Survey
• Jordan Block Sign review
• Mark Twain Sign review

The commission decided the Mark Twain sign will be mounted on the side of the building. Members discussed but decided to wait on paying $6,000 upfront for a State Historical Society Grant. The May meeting was rescheduled to May 25th at noon.

• Approved April 13, 2023 meeting minutes
• Decided to wait on $6,000 upfront payment for State Historical Society Grant
• Decided Mark Twain sign will be mounted on the side of the building
• Rescheduled May meeting to May 25th at noon

City Council

The City Council will review several resolutions including a second amendment to the TIF redevelopment agreement with American Commercial Bank & Trust National Association, the YMCA of Ottawa, and the YMCA Foundation. The agenda also includes decisions on maintenance leases, grant agreements, and infrastructure repairs.

• TIF redevelopment agreement amendment with American Commercial Bank & Trust, YMCA of Ottawa, and YMCA Foundation
• Repairs to Well #10 from Layne Christensen
• Main St bridge repair proposal with Chamlin & Associates
• Lease agreement for maintenance and operations of the City of Ottawa Pool facilities
• Grant agreement with Illinois Department of Commerce & Economic Opportunity

The City Council approved several infrastructure projects, including repairs to Well #10 and structural engineering for the Main Street bridge. The council also authorized a lease agreement with the YMCA for pool facility operations and a housing grant from the state.

• Approved $175,530 for repairs to Well #10 (5-0)
• Approved $82,353.26 for a 2023 Ford F450 water department van (5-0)
• Approved structural engineering services by Chamlin & Associates Inc. for Main Street bridge repairs (5-0)
• Approved lease agreement with YMCA for city pool facility operations (5-0)
• Approved housing grant agreement with Illinois Department of Commerce and Economic Opportunity (5-0)
• Approved second amendment to TIF district redevelopment agreement with YMCA and American Commercial Bank & Trust (5-0)
• Approved temporary road closures for 2023 Run Starved Rock Country Marathon on May 13 (5-0)
• Approved $497,658.32 biweekly salary payroll and $2,496,094.38 bimonthly expense report (5-0)

City Council

The City Council will review several financial and infrastructure items including a bond issuance for city capital projects. Discussion includes bridge repairs on Main St, traffic signal timing at Route 23/I-80, and various lease and grant agreements.

• Ordinance to issue up to $1,550,000 in General Obligation Bonds for capital improvements including a new swimming pool
• Resolution for Main St bridge repairs with Chamlin & Associates
• Quote from HLR Inc. for permanent traffic signal timing at Route 23 and I-80
• Resolution for lease agreement with the Young Mens’ Christian Association of Ottawa, IL regarding City pool facilities
• Ordinance/Zoning Board report regarding 731 Catherine Street

The City Council authorized the issuance of General Obligation Bonds for capital projects, including a new swimming pool. The council also approved several grants, a public transportation ordinance, and a lease agreement with the YMCA for pool operations.

• Approved General Obligation Bonds up to $1,550,000.00 for capital improvements and a new pool (4-1)
• Approved $480,015.42 for Biweekly Salary Payroll (5-0)
• Approved $1,128,796.44 for Bimonthly Expense Report (5-0)
• Passed ordinance providing for public transportation in the City of Ottawa (5-0)
• Approved $2,500.00 quote from HLR Inc. for traffic signal timing at Route 23 and I-80 (5-0)
• Approved lease agreement with YMCA of Ottawa for pool facility management (5-0)
• Granted rear yard setback variance for 731 Catherine Street with specific conditions (5-0)
• Adopted resolutions for Federal 5311 grant agreements regarding NCAT (5-0)

Electrical Commission

The Ottawa Electrical Commission is meeting to discuss electrical licensing updates, exam results from October and December 2022, and the status of the electrical inspector position. They will also review the revised Chapter 22 code and consider commission member appointments. The agenda includes public comment and approval of prior meeting minutes.

• Exam results: December 2022 had 21 registered, 20 took exam; 8 Masters (6 passed, 2 failed), 11 Residential (4 passed, 7 failed), 2 Commercial (0 passed, 2 failed)
• Discussion of Electrical License Requirements
• Review of Chapter 22 (revised July 19, 2022) implementation status
• Electrical Inspector Position update
• Electrical Commission Members/Appointments discussion

The commission approved the July 6, 2022 minutes and discussed updating electrical license requirements. No electrical exams can be offered until the vacant electrical inspector position is filled. The commission requested staff investigate other municipal licensing programs to potentially accept alternative exams.

• Approved July 6, 2022 minutes (All ayes)
• Requested staff investigate other municipal/county licensing programs and requirements
• Agreed to explore streamlining contractor registration and electrical licensing processes

City Council

The City Council will hold a public hearing on an annexation agreement for 10 Airport Road, then consider several resolutions and ordinances. Key items include issuing up to $1,550,000 in general obligation bonds for capital improvements including a new swimming pool, and approving a lease agreement with the YMCA for pool maintenance and operations.

• Public hearing on annexation agreement with Gary D. Nelson & Kathy Lee Nelson for 10 Airport Road
• Ordinance authorizing $1,550,000 in General Obligation Bonds for capital improvements including a new swimming pool
• Resolution authorizing a lease agreement with the YMCA for maintenance and operations of City pool facilities
• Motion to approve proposal from Liebhart Construction Inc. for Fire Dept/Police Dept roof deck
• Resolution authorizing a grant agreement with DCEO for 2022 watermain replacements

The Council approved a $13,900 roof deck rebuild for the Main Fire and Police Station and $35,500 for tree work on Green Street. They also adopted resolutions for an annexation at 10 Airport Road and a grant for watermain replacement. Several ordinances regarding bonds and transportation were received and placed on file.

• Approved $13,900 contract with Liebhart Construction Inc. for Fire and Police Station roof deck
• Approved $35,500 quote for Homer Tree Service Inc. for Green Street tree project
• Adopted annexation agreement for 10 Airport Road
• Adopted grant agreement with IL Dept of Commerce and Economic Opportunity for watermain replacement
• Approved Biweekly Salary Payroll of $528,764.10
• Approved Monthly Expense Report of $2,040,435.91
• Appointed Kimberly Czyz to the Civil Service Commission
• Adopted MOU with AFSCME Local 2819 regarding training and pay

Plan Commission

The Plan Commission will hold a public hearing to consider a conditional use request from Rev. Michael Brunner for a place of formal worship at 121 E. Prospect. The meeting also includes approval of minutes from October 24, 2022, and other routine business.

• Public hearing on conditional use for worship at 121 E. Prospect
• Approval of minutes from October 24, 2022

The Commission recommended approval of a conditional use permit for a place of formal worship at 121 E. Prospect. The approval is subject to specific parking limitations for vehicles and retreats. The Commission also approved the minutes from the October 24, 2022 meeting.

• Approved minutes from October 24, 2022 meeting (6-0)
• Recommended approval of conditional use permit for formal worship at 121 E. Prospect (6-0) with stipulations: maximum 15 vehicles at one time (max 5 on street) and on-site parking for retreats

Electrical Commission

The Ottawa Electrical Commission is meeting to discuss electrical licensing updates, exam results, and requirements. They will also review the status of Chapter 22 revisions and the electrical inspector position. The agenda includes public comment and approval of previous minutes.

• Exam results: October 6, 2022 (4 took, 0 passed) and December 9, 2022 (20 took, 6 masters passed, 4 residential passed, 0 commercial passed)
• Discussion of electrical license requirements
• Status update on Chapter 22 (revised July 19, 2022)
• Electrical inspector position discussion
• Electrical testing status and exam dates

City Council

The Council will hold a public hearing on issuing up to $1,550,000 in general obligation bonds for capital improvements including a new swimming pool. Commissioners will also consider resolutions for ARPA funds, a generator service agreement, watermain replacements, and an annexation agreement.

• Public hearing on $1,550,000 General Obligation Bonds for capital improvements including a new swimming pool
• Resolution accepting ARPA funds and executing a subrecipient agreement with LaSalle County for NCAT conversion vans
• Resolution authorizing a service agreement with Altorfer Power Systems for generators at 515 Illinois Avenue and 828 East Norris Drive
• Resolution authorizing an annexation agreement with Gary Nelson & Kathy Lee Nelson for 3174 E. 14th Rd
• Resolution authorizing an amended water tower license agreement for broadband wireless facilities with Surf Wireless LLC

The Council held a public hearing regarding General Obligation Bonds for swimming pool capital improvements. Several resolutions were adopted concerning ARPA funds, bond issuance legal services, and utility agreements. The Council also approved multiple infrastructure and police department expenditures.

• Approved $724,955.89 biweekly salary payroll (5-0)
• Approved $1,777,190.02 monthly expense report (5-0)
• Adopted resolution accepting ARPA funds for NCAT (5-0)
• Adopted engagement letter with Chapman & Cutler for 2023 bond issue (4-1)
• Approved $30,000 quote to inspect Well #10 pump (5-0)
• Approved $100,917.44 for historically correct lights at Washington Park (5-0)
• Approved $11,210 for Ottawa Police Department booking room (5-0)
• Approved $22,833 annual fee for police electronic ticketing system (5-0)

Special Events Committee

The Ottawa Special Events Committee is meeting to handle routine business including public comment, funding requests, approval of October meeting minutes, and a financial report. They will also discuss follow-up on the Festival of Lights after the parade meeting and the 2023 Music in the Park concert band list.

• Funding requests to be considered
• Follow-up on Festival of Lights after parade meeting
• 2023 Music in the Park concert band list discussion

Fire Pension Board

The Ottawa Firefighters Pension Board is holding its quarterly meeting to review the financial report from Lauterbach & Amen, approve minutes and invoices, and act on old and new business. Items include a disability application for Jordan McDonald, service and pension benefit transfers for Patrick Blackert and Alec McCleary, and an election for the retiree trustee position.

• Disability application for Jordan McDonald
• Approval of 1st Quarter retainer invoice from Asher, Gittler & D'Alba
• Patrick Blackert transfer of service
• Alec McCleary transfer of pension benefits
• Election for Retiree Trustee position

The Board approved the quarterly financial report and a $1,350 retainer invoice. Members also approved a rate increase for Asher, Gittler & D’Alba effective April 1, 2023. No final decisions were made regarding pending disability or transfer applications.

• Approved November 2022 quarterly meeting minutes (4-0)
• Approved November 2022 special meeting minutes (4-0)
• Accepted Lauterbach & Amen financial report (3-0)
• Approved $1,350.00 Asher, Gittler & D’Alba retainer invoice (3-0)
• Approved rate increase for Asher, Gittler & D’Alba effective April 1, 2023 (3-0)

Historic Preservation Commission

The Ottawa Historic Preservation Commission will meet to discuss several items, including a State Historical Society sign grant, signs for the Jordan Block and Mark Twain, an amendment to the local landmark ordinance, and historic lights for Washington Square. The meeting also includes public comment, approval of January minutes, and updates on the Colonnade and brick streets.

• State Historical Society sign grant - Sarah Gregg
• Jordan Block sign
• Mark Twain sign
• Local Landmark Ordinance amendment
• Washington Square historic lights

Playground & Recreation Board

The Ottawa Playground and Recreation Board is meeting to approve the January meeting minutes, the January Recreation and Pool Financial Reports, and the budget. The agenda also includes reports from the director and committees, with adult volleyball noted as having no participation.

• Approve January meeting minutes
• Approve January Recreation Financial Report and January Pool Financial Report
• Approve budget
• CPR / AED Training
• Adult Basketball and Adult Volleyball (no participation)

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to handle routine business, including public comment, approving previous minutes, and discussing fire entry-level testing, police promotions, and possible rules amendments. The agenda is largely procedural, with no specific decisions or dollar amounts listed.

• Fire Entry Level Testing discussion
• Police Promotions discussion
• Rules Amendments discussion
• Public Comment period
• Approval of previous meeting minutes

City Council

The City Council will consider issuing up to $1,550,000 in general obligation bonds to fund capital improvements including a new swimming pool. Other items include accepting ARPA funds for NCAT conversion vans, approving service agreements for generators and warning sirens, and authorizing demolitions at two properties. Several reappointments to city boards and commissions are also on the agenda.

• Ordinance authorizing up to $1,550,000 in General Obligation Bonds for capital improvements including a new swimming pool
• Resolution accepting ARPA funds and executing a subrecipient agreement with LaSalle County for NCAT Conversion vans
• Resolution authorizing a service agreement with Altorfer Power Systems for generators at 515 Illinois Avenue and 828 East Norris Drive
• Motion to approve quote from Grand Rapids Enterprises for demolition at 740 West Norris Drive and 230 Anita Drive
• Resolution authorizing an amended water tower license agreement for broadband wireless facilities with Surf Wireless LLC

The City Council approved an ordinance to issue General Obligation Bonds for capital improvements, including a swimming pool. The council also approved several demolition contracts and various board reappointments.

• Approved issuance of General Obligation Bonds up to $1,550,000.00 for capital improvements, including a swimming pool (4-1)
• Approved $18,500.00 quote for demolition at 740 West Norris Drive (5-0)
• Approved $14,500.00 quote for demolition at 230 Anita Drive (5-0)
• Approved biweekly salary payrolls of $503,339.21 and $479,981.89 (5-0)
• Approved monthly expense report of $1,701,375.77 (5-0)
• Adopted preventative maintenance agreement with Braniff Communications Inc. for warning sirens (5-0)
• Reappointed members to the Plan Commission, Board of Fire and Police Commissioners, Zoning Board of Appeals, and Electrical Commission (5-0)
• Approved fundraiser requests for Pet Project and Ottawa First at Route 23 and Norris Drive (5-0)

Tree Board

The Ottawa Tree Board is meeting to handle routine business, including roll call, public comment, and approval of minutes. New business items include a Morton Arboretum grant, Arbor Day 2023 plans, the Ottawa is in Bloom program, and the Canal Project.

• Morton Arboretum grant discussion
• Arbor Day 2023 planning
• Ottawa is in Bloom program
• Canal Project discussion

The board approved the October meeting minutes and noted the acceptance of a Red Mulberry tree into the Big Tree Registry. The city received a $25,000 grant from the Morton Arboretum requiring a $35,000 city match. The board discussed plans for the April 28 Arbor Day Celebration.

• Approved October minutes
• Accepted Red Mulberry tree at Dayton Bluffs as Illinois State Champion
• Noted $25,000 Morton Arboretum grant with $35,000 city match

City Council

The Ottawa City Council will consider resolutions for YMCA lift station pump and valve repairs, a tree planting grant from the Morton Arboretum, a downtown short-term rental study grant, a property sale at 230 Anita Drive, a demolition agreement at 740 W. Norris Drive, and a 2023 bond issue engagement letter.

• Resolution – Authorizing a proposal from Hydro-Kinetics for YMCA lift station pump and valve repairs
• Resolution – Authorizing a grant agreement with the Morton Arboretum for tree planting
• Resolution – Authorizing a RISE grant agreement with DCEO for a downtown short-term rental study
• Resolution – Authorizing a contract for sale agreement – 230 Anita Drive
• Resolution – Authorizing an access to property and demolition agreement – 740 W. Norris Drive

The City Council adopted resolutions to authorize repairs to the YMCA lift station and sewer services on Norris Drive. The council also accepted a $25,000 tree planting grant and a downtown residential revitalization grant.

• Approved repairs to YMCA lift station via Hydro Kinetics Corporation (3-0)
• Approved request to IDOT for sewer service repairs beneath Norris Drive (3-0)
• Accepted $25,000 tree planting grant from Morton Arboretum (3-0)
• Approved downtown residential revitalization grant from Illinois Department of Commerce and Economic Opportunity (3-0)
• Approved contract for sale agreement for property at 230 Anita Drive (3-0)
• Approved access and demolition agreement for property at 740 W. Norris Drive (3-0)
• Approved engagement letter with Bernardi Securities for Series 2023 bonds (3-0)

City Council

The Ottawa City Council will hold a special meeting to consider several resolutions, including a 2023 bond issue engagement with Bernardi Securities, a grant agreement with the Morton Arboretum for tree planting, and a RISE grant with DCEO for a downtown short-term rental study. The council will also vote on a contract to sell 230 Anita Drive, an access and demolition agreement for 740 W. Norris Drive, and a proposal from Hydro-Kinetics for pump and valve repairs at the YMCA Lift Station. A resolution to request IDOT permission for a water main break repair is also on the agenda.

• Resolution – Authorizing engagement letter with Bernardi Securities for 2023 Bond issue
• Resolution – Authorizing grant agreement with Morton Arboretum for tree planting
• Resolution – Authorizing RISE grant agreement with DCEO for downtown short-term rental study
• Resolution – Authorizing contract for sale of 230 Anita Drive
• Resolution – Authorizing access and demolition agreement for 740 W. Norris Drive

The Council approved resolutions for infrastructure repairs, a $25,000 tree planting grant, and a downtown residential revitalization grant. They also authorized property sale and demolition agreements and a bond engagement letter.

• Approved repairs to YMCA lift station via Hydro Kinetics Corporation (3-0)
• Approved request to IDOT for sewer repairs beneath Norris Drive (3-0)
• Approved $25,000 tree planting grant from Morton Arboretum (3-0)
• Approved downtown residential revitalization grant from Illinois Department of Commerce and Economic Opportunity (3-0)
• Approved contract for sale agreement for 230 Anita Drive (3-0)
• Approved access and demolition agreement for 740 W. Norris Drive (3-0)
• Approved engagement letter with Bernardi Securities for Series 2023 bonds (3-0)

Plan Commission

The Plan Commission meeting scheduled for January 23, 2023, has been cancelled. No items will be discussed or decided.

Historic Preservation Commission

The Ottawa Historic Preservation Commission will hold a rescheduled meeting to discuss a local landmark application for 602 Catherine Street, along with updates on the Colonnade, brick streets, and sign grants. The agenda also includes public comment, approval of November minutes, and old/new business items.

• Local Landmark Application for 602 Catherine Street
• Colonnade update
• Brick Streets discussion
• State Historical Society Sign Grant with Sara Gregg
• Jordan Block Sign and Mark Twain Sign updates

Ottawa Visitors Center Board

This is a brief, largely procedural meeting of the Ottawa Visitors Center Board. The agenda lists no marketing items and only includes placing the finance report on file before adjourning.

• Finance report to be placed on file
• No marketing items on agenda

The Board approved a contract with Shaw Media to produce 20,000 copies of an Ottawa Marketing Guide by May 1, 2023. The Board also approved the finance report for November and December 2022.

• Approved $9,120 spend with Shaw Media for 20,000 copies of Ottawa Marketing Guide
• Approved Finance Report for period ending November – December 2022
• Approved January 18, 2023 meeting minutes

Police Pension Board

The Ottawa Police Pension Fund Board of Trustees will hold a regular meeting to review financial reports, discuss investments, and consider several personnel and benefit actions. Key items include approving a duty disability benefit for Dave Hallowell, accepting new fund members, and reviewing the actuarial valuation and tax levy request.

• Approve duty disability benefit for Dave Hallowell
• Applications for membership: Chandler Koepke, Marisol Hidalgo, Nicholas Pagan, Andrew Martin, Juan Tornero
• Review/approve actuarial valuation and tax levy request
• Approve annual cost of living adjustments for pensioners
• Transfer of creditable service from IMRF for Charles Hooper

The Board approved the 2023 Cost of Living Adjustments for pensioners and accepted the IPOPIF Actuarial Valuation. It also admitted five new Tier II participants and approved $103,761.58 in total disbursements.

• Approved 2023 Cost of Living Adjustments as calculated by L&A
• Accepted IPOPIF Actuarial Valuation with statutory minimum contribution of $1,512,090
• Approved $103,721.96 in disbursements from Vendor Check Report
• Approved $39.62 reimbursement to Trustee Hilton for file supplies
• Accepted Chandler Koepke, Marisol Hidalgo, Nicholas Pagan, Andrew Martin, and Juan Tornero as Tier II participants
• Adopted Municipal Compliance Report
• Directed L&A to use 6% interest rate for Charles Hooper's creditable service transfer
• Authorized Trustee Hilton to execute updated tri-party pledge depository agreement

City Council

The Ottawa City Council will consider ordinances to declare surplus revenue in the North, East, and Route 71 TIF districts and authorize payment to the LaSalle County Treasurer for distribution to affected taxing bodies. The Council will also vote on resolutions for a transit grant agreement, fire station equipment, a tree planting grant, and a pedestrian bridge inspection contract.

• Ordinances declaring surplus revenue in the North, East, and Route 71 TIF District Funds and authorizing payment to the LaSalle County Treasurer
• Resolution authorizing an intergovernmental agreement with Sangamon Mass Transit for NCAT vehicle repair and maintenance
• Resolution approving a side letter agreement with International Association of Firefighters Local 523
• Resolution authorizing a grant agreement with the Morton Arboretum for tree planting
• Resolution authorizing a contract for sale of property at 230 Anita Drive

The City Council passed three ordinances to distribute surplus revenue from the I-80 North, U.S. Route 6 East, and Route 71 TIF Districts to the LaSalle County Treasurer. The council also approved several infrastructure and service agreements, including a $25,000 tree planting grant. Financial reports and payroll were approved as presented.

• Approved Biweekly Salary Payroll of $510,424.80 (5-0)
• Approved Monthly Expense Report of $4,244,632.11 (5-0)
• Adopted agreement with Sangamon Mass Transit District for NCAT maintenance (5-0)
• Adopted I-80 pedestrian bridge inspection proposal with Chamlin & Associates (5-0)
• Adopted 2023 Music performance agreements (5-0)
• Adopted side letter agreement with Firefighters Local 523 (5-0)
• Approved $25,000 tree planting grant from Morton Arboretum (5-0)
• Passed three ordinances to pay surplus TIF revenue to LaSalle County Treasurer (5-0)

Playground & Recreation Board

The Ottawa Playground and Recreation Board will meet to approve December minutes, accept financial reports, and discuss the 2023 proposed recreation budget, including an un-budgeted carnival upgrade and minimum wage increases. The board will also receive an update on the pool from the mayor and discuss bylaw changes, with a recommendation to submit amendments in writing at the March meeting.

• 2023 proposed recreation budget includes minimum wage increases and an un-budgeted End of Year Carnival upgrade
• Budget account 'Special' includes $26,558 for benches and plaques
• Budget account 'Permanent Transfer' has $40,000 not yet withdrawn
• Discussion of bylaw changes, with recommendation to submit in writing at March meeting
• Pool update from the mayor expected before the meeting

The board approved the December 2022 meeting minutes and financial reports. Members discussed the 2023 proposed recreation budget, including summer worker wage increases and carnival ride upgrades. No final decisions were made regarding pool operations or by-law changes.

• Approved December 2022 Recreation minutes
• Accepted December 2022 Recreation Financial Report and December Pool Financial Report

Board of Fire & Police Commissioners

The Board of Fire and Police Commissioners is meeting to discuss updates on police and fire hiring, fire entry-level testing, and police promotion testing for lateral transfer officers. They will also discuss new state guidelines for the police power test. The agenda includes public comment, approval of previous minutes, and routine items like new and old business.

• Update: Police Hiring
• Update: Fire Hiring
• Fire Entry Level Testing
• Discussion: Police promotion testing for Lateral transfer officers
• Discussion: Police power test; new state guidelines

The Board approved the minutes from the December 14, 2022, meeting. Members reported that four new police hires were sworn in on January 6 and three new fire hires started on January 9. The Board noted that the firefighter eligibility list is exhausted and will set testing dates at the February meeting.

• Approved December 14, 2022, meeting minutes (All ayes)

City Council

The Ottawa City Council will hold a public hearing and consider resolutions on an annexation agreement for two properties, transit service and intergovernmental agreements, police and fire reports, and a property sale. The meeting includes routine approvals and reports.

• Public hearing and resolution on annexation agreement for Ron and Catherine Noel at 6 Airport Road & 5 Maplewood Lane
• Resolution authorizing transit service agreement with LaSalle Marshall & Putnam County Regional Office of Education #35 – NCAT
• Resolution authorizing intergovernmental cooperation agreement with Sangamon Mass Transit for NCAT vehicle repair and maintenance
• Resolution approving a contract of sale with Nathan Eslinger for 538 St. George Street
• Resolution authorizing signature authority for the Community Development Block Grant Housing Rehabilitation Program Grant

The City Council approved an annexation agreement for properties on Airport Road and Maplewood Lane. The council also authorized several transit and labor agreements, including a retention bonus for firefighters.

• Approved annexation of 6 Airport Road and 5 Maplewood Lane (5-0)
• Approved $494,110.71 biweekly salary payroll (5-0)
• Approved $1,811,609.80 monthly expense report (5-0)
• Adopted transit service agreement with Regional Office of Education #35 regarding NCAT (5-0)
• Approved side letter agreement with Ottawa International Association of Firefighters Local 523 for retention and new hire bonuses (5-0)
• Adopted contract for sale of property at 538 St. George Street to Nathan Eslinger (5-0)
• Adopted side letter agreement with Police Benevolent Labor Committee regarding residency requirements (5-0)
• Authorized signature authority for Community Development Block Grant housing rehabilitation program to NCICG (5-0)